The URL can be used to link to this page

cp02-26-19Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, February 26, 2019 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hcrcby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, February 26, 2019, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 11 1 i lassan Street SIB, Hutchinson, Minnesota for the following purpose: ■ REVIEM PARKS MASTER PLAN Matt h aunich, City Admini or DATED: February 20, 2019 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, FEBRUARY 26, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Cross Point Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of February 26, 2019 CONSENT AGENDA (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Purchase of Public Works Tractor and Mower (b) Consideration for Approval of Cemetery Columbaria Installations (c) Consideration for Approval of Issuing Transient Merchant License to Tina Novotny to Operate a Pop-up Shop at the Depot (d) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. - NONE CITY COUNCIL AGENDA FEBRUARY 26, 2019 purpose of t is portion of the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. PLANNING/ZONING/BUILDING DEPARTMENT 2018 YEAR END REPORT 10. REVIEW OF SOUTH GRADE ROAD CORRIDOR IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT NO. 19-02) UNFINISHED BUSINESS 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-793 — ORDINANCE AMENDING AND REPLACING CHAPTER 95 OF THE HUTCHINSON CITY CODE NEW BUSINESS 12. APPROVE/DENY ITEMS RELATED TO 38-UNIT ADDITION TO WOODSTONE SENIOR LIVING LOCATED AT 1015 AND 1025 DALE STREET SW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (a) Resolution No. 15017 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit and Site Plan Review for a 38-Unit Addition to Woodstone Senior Living Located at 1025 Dale Street SW (b) Resolution No. 15018 — Resolution Approving the Vacation of Utility Easement and Roadway Easement at 1025 Dale Street SW (c) Ordinance No. 19-795 — First Reading of Ordinance to Rezone Property at 1015 Dale Street SW from R-1 (Single Family Residential) to R-4 (High Density Residential) 13. APPROVE/DENY NORTH PARK TENNIS/PICKLEBALL COURT REPLACEMENT PROJECT 14. APPROVE/DENY MN/DOT DISTRICT 8 LOCAL PARTNERSHIP PROGRAM GRANT APPLICATIONS 15. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-794 — AN ORDINANCE ESTABLISHING A SUSTAINABILITY BOARD (SET SECOND READING AND ADOPTION FOR MARCH 12, 2019) 16. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-795 — AN ORDINANCE REPEALING SECTIONS 31.26 AND 31.31 OF THE HUTCHINSON CITY CODE PERTAINING TO THE CREEKSIDE ADVISORY BOARD AND THE TREE BOARD (SET SECOND READING AND ADOPTION FOR MARCH 12, 2019) GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Snow Removal and Ice Control Report — October 2018 to January 2019 b) City of Hutchinson Financial Reports and Investment Reports for January 2019 (c) Hutchinson Housing & Redevelopment Authority Board Minutes from January 15, 2019 2 CITY COUNCIL AGENDA FEBRUARY 26, 2019 (d) Planning Commission Minutes from January 15, 2019 �e) Public Arts Commission Minutes from January 14, 2019 f) Planning/Zoning/Building Department Quarterly Report MISCELLANEOUS 18. STAFF UPDATES 19. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, FEBRUARY 12, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Marry decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or reformation that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression ofthe private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff} PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15010 — Resolution Accepting Cash Donation of $9888.00 from Hutchinson Rotary Foundation for Rotary Park Play Structure Jaunich noted that a few years ago the Rotary Foundation had committed approximately $40,000 for the Rotary Park Play structure and this is the final donation. Motion by Cook, second by Czmowski, to approve Resolution No. 15010. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor f he will be acceppting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than f ve minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL G. APPROVAL OF MINUTES (a) Regular Meeting of January 22, 2019 (b) Workshop of January 22, 2019 (c) Summary of Closed Meeting Proceedings City Administrator Annual Performance Review Session of January 22, 2019 Motion by Christensen, second by Forcier, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA e items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or CITY COUNCIL MINUTES — FEBR UARY 12, 2019 a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15011 — Transferring Funds to the 2018 Construction Fund and General Fund (b) Consideration for Approval of Resolution No. 15012 — Revising the 2019 Designated Depositories for the City of Hutchinson (c) Consideration for Approval of Authorizing Crow River Winery to Dispense Wine at Minted Patina Event at McLeod County Fairgrounds on March 29 & 30, 2019 (d) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Pheasants Forever at McLeod County Fairgrounds on March 9, 2019 (e) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters NWTF at McLeod County Fairgrounds on February 15 & 16, 2019 (f) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on February 23, 2019, at Days Inn (g) Consideration for Approval of Letter of Support for Carver County's INFRA Program Application for the US Highway 212 Rural Freight Access Project (h) Consideration for Approval of Section B and Section B Attachments as Part of the Small Cities Development Program Rental Rehab Application (i) Hutchinson Pillars Project "Public Comment" Report 0) Claims, Appropriations and Contract Payments — Register A Motion by Czmowski, second by Sebesta, to approve Consent Agenda I. Motion carried unanimously. S. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by Cook, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. 5T11 AVENUE SOUTH RECONSTRUCTION — LETTING NO. 1, PROJECT NO. 19-01 (a) Resolution No. 15013 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 15014 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids 2 CITY COUNCIL MINUTES — FEBR UAR Y 12, 2019 Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the improvements on 5`t' Avenue SE run from Lynn Road SW to the 5`h Avenue bridge and include partial street reconstruction with storm sewer, sanitary sewer, street lighting, trail, sidewalk, and landscaping. The project is anticipated to start in the spring/summer of 2019 and should be completed within one construction season. The estimated project cost is $2,490,000. Almost $1 million is being utilized in state aid funding and $1,090,000 will be utilized in city bonding with $160,000 coming from property assessments. The remainder of the funding will come from the waterlwastewaterlstonnwater funds. Bids for the project are proposed to be opened on April 3, 2019. Mr. Exner reviewed the scope of the project as well as the phasing of the project. Chuck Platisha, 339 5`h Avenue SW, presented before the Council. Mr. Platisha asked if with the installation of the trail will the road be significantly narrowed. Mr. Platisha had concerns with narrow streets and parking issues. It was clarified that 5th Avenue is a truck route, but west of Main Street has been removed from the state aid system. Jan Brown, 445 Hassan Street, presented before the Council. Ms. Brown asked if VMF Ballpark will be addressed during construction so visitors can access the field. Ms. Brown also spoke about truck traffic on 5'h Avenue and the vast amount of trucks that travel the route daily. She would like the noise the truck route brings to residents to be addressed in some way. A suggestion was made to contact 3M and ask that they inform their haulers to use the bypass if at all possible. Carl Horton, 506 Glen Street SW, presented before the Council. Mr. Horton asked questions about the width of the sidewalk being installed. Mr. Exner explained that 6-foot wide walkways are the new recommendation to accommodate ADA standards. Maintenance of walkways and cost of the walkway was discussed. Mr. Horton asked about the new trees that will replace those that are being removed. Mr. Horton also asked about construction costs and the bidding process. John Lofdahl, 542 Jefferson Street, presented before the Council. Mr. Lofdahl had access questions due to being in the area of the alley. Mr. Exner noted that any interruptions shouldn't be lengthy in nature, however City staff will communicate any delays to the residents. Motion by Czmowski, second by Cook, to close public hearing. Motion carried unanimously. Kent Exner noted that a letter had been submitted by a property owner at 330 51 Avenue SW with concerns. Staff will attempt to work with the property owner on her concerns. Motion carried unanimously. Motion by Czmowski, second by Cook, to approve Resolution Nos. 15013 and 15014. 10. TECHNOLOGY DRIVE CONSTRUCTION — LETTING NO.5, PROJECT NO. 19-06 (a) Resolution No. 15015 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 15016 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this public roadway improvement has been in development for over a year. The roadway has served as a driveway to HTI, now TDK, since it was first built. Staff has been working on transitioning the driveway to a public roadway that would terminate into a cul-de-sac and direct towards Uponor parking and direct towards the TDK site. Mr. Exner explained the project as consisting of grading, curb and gutter, draintile installation, surfacing, storm sewer, street lighting, landscaping, striping, signage, restoration and appurtenances. Mr. Exner explained that staff has been working with the five adjacent property owners. It is being recommended to assess Uponor for 50% of the project and the EDA is working on obtaining a DEED grant with the remainder being covered with City bonding dollars. Marc Sebora, City Attorney, spoke about the process for conveyance of the parcel. Motion by Czmowski, second by Christensen, to close public hearing. Motion carried unanimously. CITY COUNCIL MINUTES -- FEBR UARY 12, 2019 Motion by Cook, second by Czmowski, to approve Resolution Nos. 15015 and 15016. Motion carried unanimously. purpose o this portion a t e agen a is to provide the ( unci with information necessary to craft wise policy. rdes items like monthly or annual reports and communications from other entities.) 11. FIRE DEPARTMENT 2018 YEAR END REPORT Fire Chief Mike Schumann presented the fire department's year end report. Chief Schumann reviewed the goal and objectives of the department in the areas of response, training, equipment/bullding, inspections/prevention/public relations and innovative thinking. Chief Schumann also reviewed staffing and officers of the department. Chief Schumann further reviewed operational data, vehicle maintenance and capital improvement information for the department. Chief Schumann also spoke about personal protective equipment and specifically cancer -prevention equipment. UNFINISHED BUSINESS 12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-793 — ORDINANCE AMENDING AND REPLACING CHAPTER 95 OF THE HUTCHINSON CITY CODE (SET SECOND READING AND POTENTIAL ADOPTION FOR FEBRUARY 26, 2019) Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that this item has been discussed a couple of times amongst the Council. Mr. Jaunich presented an ordinance that has instituted desires of the Park & Rec Board as well as the City Council. One section of the ordinance pertaining to tobacco -free parks may need more discussion as there are various opinions on this matter. Three versions of this section of the ordinance are presented and are included in the Council packet. The first option is an all-out ban which is recommended by the Park and Rec Board. The second option includes some exceptions for Native American ceremonies, the McLeod County Veterans Memorial Park and the Luce Line Strate Trail. The third option is how it is currently written in Chapter 95. Other options could be considered as well. Mayor Forcier noted that he has been approached by some veterans and they asked that McLeod County Veterans Memorial Park not be included as a tobacco -free park. John Lofdahl presented before the Council. Mr. Lofdahl provided several statistics pertaining to veterans and smoking. Mr. Lofdahl spoke as a veteran of the United States Navy and requested that Veterans Memorial Park be a tobacco -free park. Council Member Cook distributed a copy of a proposed tobacco -free policy instead of an ordinance. Council Member Cook felt that having a policy in place could be an alternative as it is still enforceable by City staff. A policy gives administration some latitude related to City festivals and other events. Discussion was held regarding a tobacco -free campground and how that is addressed. General discussion was held regarding the pros and cons of having a tobacco -free policy/ordinance. Council Member Czmowski suggested perhaps language be included in the ordinance that doesn't allow smoking within 30 yards of a playground structure or where children will be playing. 4 CITY COUNCIL MINUTES — FEERUARY 12, 2019 Motion by Sebesta, second by Christensen, to remove Section 95.08 from the proposed ordinance and approve the remainder of the ordinance as a first reading. Council Member Czmowski requested that the ordinance be approved as the section is currently written so at least the skate park area is still maintained as a tobacco -free park. Motion by Sebesta, second by Christensen, to amend the motion to leave the language in 95.08 as written. Roll call vote was taken: Christensen —aye; Sebesta — aye; Cook — nay; Czmowskiw — aye; Forcier — aye. Motion carried 4 to 1. The second reading will be before the Council at the next meeting. NEW BUSINESS 13. APPROVE/DENY ENTERING INTO A FACILTY AGREEMENT WITH RIVERSONG FOR MASONIC WEST RIVER PARK STAGE Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that a representative from RiverSong is present to explain the facility agreement. Betsy Price, RiverSong, presented before the Council. Ms. Price explained that RiverSong is in the process of submitting a grant to the Arts Council to do some upgrades to the Masonic West River Park stage. Because the City owns the stage, the grant application requires that an agreement be put in place by the two organizations. Motion by Cook, second by Christensen, to approve entering into a facility agreement with RiverSong for use of Masonic West River Park stage. Motion carried unanimously. 14. APPROVE/DENY HUTCHINSON PILLARS PROJECT PRELIMINARY APPROVAL AND ALLOCATION OF FUNDING Council Member Cook noted that the Public Arts Commission is proposing to add four pillars at several Main Street intersections in downtown as part of the Main Street 2020 streetscaping plan. Each pillar would represent a community value: Service, Humanity, Sustainability and Education and use art to help describe the values and their connection to the community. The estimated project cost is $75,000 and the suggested funding sources include up to $38,000 from the City (community improvement fund or other), $18,000 from existing public art funds and $19,000 in grants. Theyroject has been reviewed by the Main Street 2020 citizens advisory board, MnDOT and at the City Council's streetscaping workshop. Also, a 30-day public comment period was provded for and generated largely positive responses. The Public Arts Commission is now at a point where they need the Council's preliminary approval and commitment to allocate up to $38,000 to start soliciting grants and artists for the project. The Council will have an opportunity to provide final approval in September after artists have been selected and the Public Arts Commission finds out if they are successful in their grant request. MnDOT still needs to give their final approval as well. Motion by Czmowski, second by Christensen, to approve Hutchinson Pillars preliminary project. Council Member Sebesta noted that 16 out of 19 people approved of the project via the survey. Sebesta asked if those 16 people who were in favor of it could donate to the project to keep the City's cost lower. Jaunich noted that question was not posed. Roll call vote was taken: Christensen — aye; Sebesta — nay; Cook - aye; Czmowski — aye; Forcier — nay. Motion carried 3 to 2. 15. APPROVE/DENY AUTHORIZING STAFF TO APPLY FOR THE BLANDIN COMMUNITY LEADERSHIP PROGRAM Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the Council has asked staff to consider applying for the Blandin Community Leadership Program. The application period is due March 31, 2019 to be considered for 2020 implementation. With the 2020 5 CITY COUNCIL MINUTES — FEBR UAR Y 12, 2019 Main Street project, this may be a good opportunity to pursue something like this, Staff would be looking to partner with the Chamber of Commerce on a project like this. If approved, the cost for this project would be budgeted for in the 2020 budget. Motion by Cook, second by Czmowski, to authorize staff to apply for the Blandin Community Leadership Program. Motion carried unanimously. 16. APPROVE/DENY SETTING JOINT MEETING WITH MCLEOD COUNTY BOARD OF COMMISSIONERS ON FEBRUARY 21, 2019, AT 1:00 P.M. AT MCLEOD COUNTY SOLID WASTE FACILITY Motion by Sebesta, second by Christensen, to set joint meeting with McLeod County Board of Commissioners for February 21, 2019, at 1:00 p.m. at McLeod County Solid Waste Facility. Motion carried unanimously. 17. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR FEBRUARY 26, 2019, TO REVIEW PARKS MASTER PLAN Matt Jaunich noted this workshop will be a follow up from the open house that was held. Motion by Cook, second by Forcier, to set Council workshop for February 26, 2019, at 4:00 p.m. to review Parks Master Plan. Motion carried unanimously. GOVERNANCE e purpose o t is portion of the agenda is to dead with organizational development issues, including policies, perfonnances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from November 26, 2018 (b) Hutchinson Utilities Commission Minutes from December 12, 2018 (c) Economic Development Authority Board Minutes from January 2, 2019 MISCELLANEOUS 19. STAFF UPDATES Kent Exner — Mr. Exner spoke about snow removal operations over the last few weeks; Glencoe Transportation Study open house being held on February 16th and Hwy 22 to Hwy 212 connection will be discussed; NE Ring Road projject is being worked on by McLeod County— this is the connection of Hwy7122 to Hwy 15 North; staff is progressing on Transportation Alternatives grant application being submitted on the Hwy 7/Montana Street crossing. Matt Jaunich — Mr. Jaunich noted that a Certificate of Achievement for the CAFR was received by City's Finance Department; Mr. Jaunich also reminded the Council that the Council update period of the agenda is for council members to provide updates on the various boards/commissions that they sit on; Mr. Jaunich also spoke about the proposed upgrades to the ice arena(s) that was published in the newspaper and that these upgrades are not on the City's five-year plan — it was implied that these upgrades may be happening sooner than later and he clarified that that is not accurate 20. COUNCILIMAYOR UPDATE Steve Cook — Council Member Cook noted that Sculpture Stroll submissions are being accepted; He mentioned that he and other council members attended the LMC's elected officials conference and it was very well done. Mary Christensen — Council Member Christensen also expressed how impressive the LMC conference was; She also asked that all residents shovel their sidewalks due to the vast amount of 31 C17Y COUNCIL MINUTES— FEBRVARY 12, 2019 snowfall received Dave Sebesta — Council Member Sebesta also spoke about snow removal operations; Council Member Sebesta also spoke about the LMC conference and the benefits of it for him. Gary Forcier — Mayor Forcier reminded residents to adopt -a -fire hydrant and shovel snow away from hydrants at least three feet around it; Mayor Forcier also noted that he intends to appoint John Lofdahl to the Planning Commission; Mayor Forcier provided updates on the high school teams and how they are faring ADJOURNMENT Motion by Czmowski, second by Cook, to adjourn at 8:15 p.m. Motion carried unanimously. 7 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of approval for PR#19869 - Tractor & mower Department: Public Works LICENSE SECTION Meeting Date: 2/26/2019 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Replacement of a tractor and mower was budgeted for in the 2019 Fleet budget. The budget was $42,500 for the tractor and $16,000 for the mower, for a total of $58,500. Vendors were provided with a general description of the class of tractor that was being sought. Mower options were for a 12' or 14' finish mower. Other potential attachments were identified to ensure we would get a capable and reliable tractor. After reviewing the nine responses from six vendors, Public Works staff recommended the tractor and mower to the Fleet Committee for their review. The tractor/mower recommended is as follows: New Holland Power Star 65 tractor 39,800 Zuidberg front 3-point hitch 6,300 Discount for tractor in inventory (1,800) (if available, tractor is in stock now) Tractor cost 44,300 14' finish mower 14,700 Tractor/mower cost 59,000 ($500 above estimate) Less trade (19,000) 2005 Kubota, 2005 12' finish mower, 2012 15' mower Net transaction 40,000 BOARD ACTION REQUESTED: Approval of Purchase Requisition #19869 to Lano Equipment, Norwood MN. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 59,000.00 Total City Cost: $ 40,000.00 Funding Source: Vehicle/Equipment Replacement Fund Remaining Cost: $ 19,000.00 Funding Source: Trade-in value of existing equipment City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 February 4, 2019 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager CC: Matt Jaunich, City Administrator Andy Reid, Finance Director Kent Exner, DPW/City Engineer Subject: Compact utility tractor & mower The 2019 fleet budget included a tractor and mower. The budget was set at $42,500 for the tractor and $16,000 for the mower, for a total of $58,500. Trade values were not included in the budget. Public Works staff solicited proposals from seven vendors to identify a compact utility tractor and finish mower that would best suit the City's needs. On Wednesday, February 13, a meeting of the Fleet Committee was held to discuss the proposed purchase. Public Works staff reviewed nine responses we received, selecting a preferred option and two other options. The preferred option was selected primarily because it has a 4-cylinder diesel engine, whereas options #2, and #3 are both 3-cylinder diesel tractors. The 4-cylinder model was recommended, as it is expected to be more reliable over the 12-15 years we anticipate operating this tractor. PREFERRED OPTION Lano Equipment, Norwood New Holland Power Star 65 tractor 39,800 Zuidberg front 3-point hitch 6,300 Discount for tractor in inventory* (1,800) Tractor cost 44,300 14' finish mower 14,700 Tractor & mower cost 59,000 Trade tractor, 12' mower, 15' mower (19,000) Net Cost 40,000 (*if available. Is in stock now) OPTION # 2 L&P Supply, Hutchinson John Deere 5065E tractor 36,492 Greenlink Laforge front 3-point hitch 4,120 Tractor cost 40,612 14' finish mower 12,969 Tractor & mower cost 53,581 Trade tractor, 12' mower, 15' mower (15,000) Net Cost 38,581 (1PTIM] tR Lano Equipment, Norwood New Holland Workmaster 65 Tractor 34,000 Zuidberg front 3-point hitch 6,300 Tractor cost 40,300 14' finish mower 14,700 Tractor & mower cost 55,000 Trade tractor, 12' mower, 15' mower (19,000) Net Cost 36,000 When soliciting various vendors, we asked them to identify the best equipment they would recommend based on the following general City specifications: ❑ Engine hp 50-65 ❑ PTO hp 45-55 ❑ Power shuttle transmission ❑ Differential lock ❑ Front wheel assist ❑ Cab with AC & heat ❑ 2,200# minimum front 3-point, if available. ❑ Tires suitable for side hills, winter traction, must wear well on paved surfaces. ❑ Option for either a 12' finish mower or 14' finish mower. Vendors were notified the City would be trading existing equipment: • 2005 Kubota L3830 HST tractor -hydrostatic • 2005 12' Woods BW12 144" mower • 2012 15' Tiger TFR-1800C 180" flex -wing rotary mower We also informed vendors of POTENTIAL future uses, to make sure the City would get a tractor capable of these functions. ❑ Landscape maintenance ❑ Fungicide & landscape spraying ❑ Disc mowing landscape rake 150-gal boom sprayer 6-7' (heavy grass) spring tooth drag ❑ Snow removal ❑ Gravel surface maint. over -seeder 8' or 9' snowplow hydraulic scraper grading scraper 1015 Hwy. 212 - P.O.Box 299 LANO Equipment NORWOOD YOUNG AMERICA, MN 55368 of Norwood (952) 467-2181 Fax (952) 467-3259 Bill to: City of Hutchinson Contact: John Olson Address: City, State & Zip: Hutchinson, Mn. 55350 Phone Number: Fax Number: Ship to: uanut L)escr► rron 1 New Holland Power Star 65 tractor. FWA, Cab, All standard equipment as listed on attached pages. Standard R1 tires swapped out for Good Year Soft Track R3 tires. 16.9x30 rear and 11.2x24 front. Optional 3rd rear remote valve installed for optional front three-point hitch. Tractor serviced and delivered to Hutchinson. Quote/Order? quote Date: 1 /10/2019 Confirmed: Terms: LISE rlrrrce uttore i rice $39.800.00 1* 1Optional loader joystick valve inleu of 3rd remote $500.00 1 1 1 O tional Zuidber front three-point hitch with opt. HD Torsion Tube Kit. Installed. $6,300.00 Additional Comments: Trade 2005 Kubota L3830 tractor. Sign here to Accept Order Date )note Price: 'rade Allowance Jet Price: 'lus Tax if applicable )uote Total: If paid Der terms above. $9,000.0 l FLTURE I -T1 LO 04 POWERSTAR 65-75 A LA CARTE CAB I US PRICE LIST Standard Equipment KEY SELLING POINTS: -CommandArc' ergonomically places most frequently used controls to operator's right -Ten repositionable vents for heating and air conditioning -12x12 Transmission -Mechanical or hydraulic shuttle lever -Full-size instructor seat option -Tier 4B EPA emissions compliant DIESEL ENGINE PowerStar 65 64 Gross Engine hp 50 PTO hp @ 2300 rpm 4 Cyl Turbocharged Engine 207 cu in (3.4 L) Displacement ALL MODELS US EPA Tier 4B Emissions Compliant Bosch Fuel Injection Pump Electric Engine Shutoff Hand and Foot Throttle Controls Grid Heater Starting Aid Air Cleaner: Dry Type with Safety Element Under Hood Muffler Vertical Exhaust Fuel Sediment Filter with Water Sensor 23.8 gal Fuel Tank w/ Protection Shield Parking brake TRANSMISSION Wet Clutch LH side steering column mounted shuttle 12 Forward and 12 Reverse Speeds (4) Synchronized Gears (3) Non -synchronized Ranges Forward Reverse Power Shuttle FWD - 19 mph (30 kph) Speed varies with tire selection AXLES 2WD HD FRONT AXLE - PowerStar 75 Inverted U-section type Adjustable Tread Width from 57.0 in. to 79.7 in. FWD FRONT AXLE Electro-Hydraulic engagement standard Adjustable Tread Width from 60.8 in. to 76.6 in. Limited Slip Differential Lock REAR AXLE Flange Type Adjustable Tread Width 52.2 in. to 76.0 in. Rear Differential Lock - 2WD and FWD mechanically engaged. HYDRAULIC SYSTEM Open Center System (2) Open Center Valves with detent Dual Gear Pumps Implement Pump: 12.5 gpm (47.5 L) Steering Pump: 7.3 gpm (27.5 L) Total Flow: 19.8 gpm (75 L) PTO 540 rpm Mechanical PTO (1-3/8 in. 6 splines) Fully Independent, dry clutch Mechanical Engagement Flip -up PTO Shaft Guard Page 10 of 94 -T1 LO 04 0032 000 01-OCT-18 KIM: L AGRICULTURE POWERSTAR 65-76 A LA CARTE CAB US PRICE LIST Standard Equipment HITCH 3-point Category II with flex lower links and telescoping stabilizers 3664 lbs. Lift Capacity (SAE) Swinging Drawbar Mechanical Draft Control Upper Link Draft Sensing STEERING/BRAKES Hydrostatic Power Steering Brakes - Wet disk brakes Hydraulically assited INSTRUMENTATION Analog Instrumentation with warning lights for air cleaner service, alternator, oil pressure, fuel sediment/water sensor, PTO engagement, head light high beam, low fuel and parking brake, digital speed readout Gauges for fuel level, engine temperature, tachometer and hour meter ELECTRICAL (1) 800 cca Heavy-duty Battery Alternator: 120 amp 7-pin Outlet for trailer/implement lighting and signals 4-pin Power Outlet (30 amp) 8 amp single pole Auxiliary power socket (cigarette lighter) LIGHTING Front: (2) Halogen Headlights and (2) cab mounted worklights Rear: (2) cab mounted worklights Turn Signals/Flashers/Rear Lights -T1 LO 04 OPERATOR PROTECTIVE STRUCTURE ROPS protected, flat deck platform with heat and air conditioning, tinted windshield, retractable sun screen, front wiper and washer, two doors with locks, two external mirrors, openable side windows, hinged rear window (fully opens) Steering Wheel - adjustable tilt Seat - Cloth covered with air suspension and 10 degrees of swivel, operator's presence sensor, retractable seat belt and arm rests Instructor Seat Suspended pedals Radio, speakers, and antenna MISCELLANEOUS Pivoting Engine Hood SMV Emblem Toolbox Toolbox on ROPS unit located in fenders WARRANTY New Holland Standard Warranty Applies Page 11 of 94 -T1L0 04 0032 000 01-OCT-18 LANO Equipment of Norwood Bill to: City of Hutchinson Contact: John Olson Address: City, State & Zip: Phone Number: Fax Number: Ship to: Quanti Description 1015 Hwy. 212 - P.O.Box 299 NORWOOD YOUNG AMERICA, MN 55368 (952) 467-2181 Fax (952) 467-3259 ,JAUX LAIN V Quote/Order? Date: 1 /10/2019 Confirmed; Terms: List Price Quote Price All units bid would be new 2019 models except as noted option. Land ride AFM 4211 new cany over with savings of $2,000.00 There is a new New Holland 2018 Power Star 65 available as of today. This unit would get the 3rd rear remote valve installed. The joystick option would not be available. There is a savings of $1800. on this tractor if still available when purchase agreement made. Additional Date Sign here to Accept Order Quote Price: Trade Allowance Net Price: Plus Tax if applicable Quote Total: (if paid pet, terms above.) 1015 Hwy. 212 - P.O.Box 299 LANO Equipment NORWOOD YOUNG AMERICA, MN 55368 of Norwood (952) 467-2181 Fax (952) 467-3259 Bill to. City of Hitchinson Contact: John Olson Address: City, State & Zip: Hutchinson, Mn. 55350 Phone Number: Fax Number: Ship to: Quantity Description JAWL 1,&v u Quote/Order? quote Date: 1 /10/2019 Confirmed: Terms: List Price Quote Price 1 Land ride AFM 4211 11'1" mower $18,612.00 freight and pre $782.00 $19,394.00 $13,900.00 Option. New 2013 carry over AFM 4211 mower. New, never with new factory warranty $11,900.00 1 Land ride AFM 4214 14' cut mower $19,591.00 freight and prep $858.80 $20,449.80 $14,700.00 Additional Comments: Sign here to Accept Order Date )uote Price: grade Allowance Jet Price: 'lus Tax if applicable luote Total: V paid per terms above. LANO Equipment of Norwood Bill to: City of Hutchinson Contact: John Olson Address: City, State & Zip: Hutchinson. Mn. 55350 Phone Number: Fax Number: Ship to: 1015 Hwy. 212 - P.O.Box 299 NORWOOD YOUNG AMERICA, MN 55368 (952)467-2181 Fax (952) 467-3259 jAUIL LAN V Quote/Order? quote Date: 1 /10/2019 Confirmed: Terms: uore (Trade values of used mowers I I I 1 112005 Woods TBW 12-144 mower 1 1 ($3,500.00)1 1 112012 Tiqer TFR-1800C 180" flex wing cutter 1 1 ($6,500.00)1 Additional Comments: Sign here to Accept Order Date )uote Price: trade Allowance Jet Price: plus Tax if applicable quote Total: 'if Daid Der terms above HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Consideration of approval for PR#19871 - Columbaria (4 ea. @ 40 units) Department: Public Works LICENSE SECTION Meeting Date: 2/22/2019 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In 2015, a shelter was placed in the columbaria area. As part of that project, four additional columbaria foundations were constructed to subsequently supplement the five existing columbaria. Since 2015, all of five columbaria are being used and the last one, opened in 2018, already has 13 of 40 niches sold. In recognition of this, a project was included in the 2019 CIP to complete the columbaria area in the northeast corner of the cemetery. Cold Spring has supplied the other columbaria and also the shelter. The budget for this project was estimated at $60,000. The pricing includes installation on the existing four foundations that were installed as part of the 2015 columbaria shelter project. BOARD ACTION REQUESTED: Approval of Purchase Requisition #19871 to Cold Spring, Cold Spring MN. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 54,589.00 Total City Cost: $ 54,589.00 Funding Source: F/B reserved for cemetery perpetual care Remaining Cost: $ 0.00 Funding Source: Oakland Cemetery 1400 Adams Street SE Hutchinson, MN 55350 Attn: SONJA MUELLERLEILE Ref: 4 Columbariums Project Name: Project Location PRELIMINARY BUDGET PRICING 02/11 /2019 PH: 320-234-2583 FX: 320-234-5644 No. of Pages: 1 (4) 40 Niche Columbariums Hutchinson, MN Per Design, 5252X these four (4) rectangular units will be 8 niches wide x 5 niches high with single depth niches loading one side, matching existing job 1001289. Interior units are concrete with a durable polystyrene closure. The cabinets are completely clad in granite. Niche fronts will be polished (narrow range) Academy Black granite and hung with bronze rosette hangers, each granite front covers two openings. Niche trim will be polished (select 50) Moonlight Gray / Rockville White granite. Niche fronts will be pre -drilled for bronze memorialization (two holes per opening). Coldspring will install these units. Units will be shipped preassembled to the site. Purchaser responsible for the landscaping, foundation and memorialization (foundations already in place). Freight to Hutchinson MN included. Your price for four (4) units, excluding tax, is $54,589.00 This price is valid for 60 days. Coldspring 10/50 Worry -Free Warranty is included. Estimated production is 12-14 weeks from receipt of signed order. Pricing as noted above is for budget purposes only. Submitted By Gary Gertken 17482 Granite West Road, Cold Spring, MN 56320-4578 USA P:800-328-5040 P:320-685-3621 F:320-685-8490 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Transient Merchant License Application - Tina Novotny Department: Administration LICENSE SECTION Meeting Date: 2/26/2019 Application Complete Y, Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Tina Novotny has submitted a transient merchant license application to operate a pop-up shop featuring women's apparel and accessories. Ms. Novotny intends to rent the Depot or other space on multiple occasions throughout the year, as she has done the last couple of years, to host these sales. Ms. Novotny has operated similar -type shops in the City of Olivia and again did so in the City of Hutchinson the last couple of years as well. Ms. Novotny has submitted all appropriate documentation required for the license. BOARD ACTION REQUESTED: Approve issuing a transient merchant license to Tina Novotny to operate pop-up women's apparel/accessory shop. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: � r Li!!� `1 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 597-5151 /Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR PEDDLERS AND TRANSIENT MERCHANTS (Under Ordinance No. 111) A2plication T e choose one LI Peddler $125.00 Date of Application -Z Ji, Transient Merchant $125.00 License Period: ❑ Expires on December 31 u of license year Valid for the following dates: ❑ Parade Peddler $ 30.00 Date of Event: Applicant Information 2" X 2" Picture Required Name: Tina Novotnj Height: 5' 8" Weight: 145 Eye Color: Blue Driver's License Number: State: MN ' 1 Penmanent Address: 45164 880'h Avenue y' 1, 1 Hector MN City Sfak 55342 Zip y, -. Permanent Telephone: 320 848-6075 Temporary Address: NIA City state Zip Temporary Telephone Access: NIA Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ yes ®no If yes, state the nature of offense and punishment or penalty assessed therefore: City of Hutchinson Application for Peddlers and Transient merchants Page 2 of 4 Location Information Depot Marketplace (temporary venue:) Location Name (CANNOT OCCUPY PUBLIC RIGHT -OF -WA Y) 25 Adams St SE Hutchinson MN 55350 Location Address City State zip If the applicant is not the property owner, the property owner must sign below granting permission for use of said property: � - 1 Property o Iner siknature Property owner r wme � w Business Information Describe relationship between applicant and employer: The Applicant is The Business Owner; Self Employed Describe nature of business and describe items) offered: Pop -Up Shop Featuring Women's Apparel & Accessories. May Also Expand in Offering a Small Variety of Home Goods Such as Handcrafted Barn Wood Items, Etc. Describe method of delivery: Short-term Rental of a Space to Host a Pop -Up Sale sales are approx. two -three days — thursday thru saturda Describe source of supply. I currently work with suppliers from the west coast Oran eShine (213)745-3001 Supplier Name Suppler Phone Number 1015 S Crocker 5t. #S21 Los Angeles CA 90021 Supplier Address City State Zip FashionGo (213) 745-2667 Supplier Name Suppler Phone Number 726 E. 12th St. #306 Las Angeles CA 90021 Supplier Address City Stale Zip Handha Fashion (213)489-5861 Supplier Name Suppler Phone Number 2866 W. 7th St. Los Angeles CA 90005 Supplier Address city State zip Information Provide two (2) property owners (in McLeod County) for character references: Matt Field, CEO of Goebel Fixture Company_ Property Owner Name 528 Dale Street SW Hutchinson Property Owner Address City David Blake Property Owner Name 20636 Hwy 15 North 587-2112 Property Owner Phone Number N N 55350 State Zip 587-6152 Property Owner Phone Number Hutchinson MN 55350 Owner .Address State City of Hutchinson application for Peddlers and Transient Merchants Page 3 of 4 Reference Information continued List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's date): Olivia MN 12/6118 1218118 to City state Date(s) gf Act-ity Hutchinson MN 11/15/18 to 11/16/18 City state Dale(s) of Activity Hutchinson MN 9/13118 to 9/14/18 City State Dates) of activity The following items need to be completed and/or attached in order for the application to be processed: ApplicationlInvestigation fee paid in full (check or money order): © yes a no Application completed in full and signed: ❑x yes ❑ no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment fora not exceeding 90 days or both, plus, in either case, the costs of prosecution. 2JS Il 'S Internal Use Only Police J1 approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: H 1Lieenes/ApplicationePeddlcr, Solicitor. TTaI]SIe11I.dx Date CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 2/13/19 - 2/26/19 Check Date ------------------- 02/15/2019 Check ----------------- EFT884 Vendor Name --------------------------------------------------------- EFTPS Description ---------------------------------------------------------------------- PAYROLL 1/27 - 2/9/2019 Amount ----------------- 60,743.96 02/15/2019 EFT885 Child Support PAYROLL 1/27 - 2/9/2019 149.54 02/15/2019 EFT886 MN Dept of Revenue PAYROLL 1/27 - 2/9/2019 12,448.31 02/15/2019 EFT887 Provident Life PAYROLL 1/27 - 2/9/2019 666.41 02/15/2019 EFT888 PERA PAYROLL 1/27 - 2/9/2019 50,788.74 02/15/2019 EFT889 TASC-Flex PAYROLL 1/27 - 2/9/2019 1,532.02 02/15/2019 EFT890 TASC-H S A PAYROLL 1/27 - 2/9/2019 13,245.93 02/15/2019 EFT891 ICMA PAYROLL 1/27 - 2/9/2019 2,360.00 02/15/2019 EFT892 VOYA PAYROLL 1/27 - 2/9/2019 480.00 02/15/2019 EFT893 MNDCP PAYROLL 1/27 - 2/9/2019 350.00 02/15/2019 204517 Manual Payroll check PAYROLL 1/27 - 2/9/2019 72.84 02/15/2019 204518 MNPEA PAYROLL 1/27 - 2/9/2019 507.00 02/15/2019 204519 Unum Life Insurance PAYROLL 1/27 - 2/9/2019 1,137.29 02/15/2019 204520 HART PAYROLL 1/27 - 2/9/2019 566.37 02/12/2019 204345 DVS RENEWAL (VOID) VOID PREVIOUS CHECK - REISSUE SEPARATE CHECKS (34.50) 02/12/2019 204521 DVS RENEWAL TABS FOR #4497 2019 FORD EXPLORER POLICE 23.50 02/12/2019 204522 DVS RENEWAL 2009 CHEVY #1801 TABS 11.00 02/26/2019 204523 48FORTY SOLUTIONS, LLC PALLETS FOR CREEKSIDE 10,456.01 02/26/2019 204524 A R ENGH HEATING & AIR CONDITIONING SERVICE TO AIR HANDLER AT WWTP 190.00 02/26/2019 204525 ACE HARDWARE REPAIR SUPPLIES FOR VARIOUS DEPARTMENTS 598.08 02/26/2019 204526 ALL AMERICA PRESSURE WASHER MFG SEWER NOZZLE - STORM WATER 85.00 02/26/2019 204527 ALLINA HEALTH SYSTEM MEDICAL, 1ST QTR 2019 EDUCATION - FIRE DEPT 807.17 02/26/2019 204528 ALPHA WIRELESS FEBRUARY MAINTENANCE 794.75 02/26/2019 204529 AMERICAN BOTTLING CO FEBRUARY COST OF GOODS - LIQUOR HUTCH 122.32 02/26/2019 204530 AMERICAN PUMP COMPANY HYDRAULIC PUMP REBUILDS, USED SET - WWTP/STWT 4,700.00 02/26/2019 204531 AMERIPRIDE SERVICES TOWEL BAR, MOPS, MATS - LIQUOR STORE 233.46 02/26/2019 204532 APPLIED CONCEPTS INC ANTENNA CABLES - POLICE 219.00 02/26/2019 204533 ARLYN'S PHOTOS 16 X 20 FRAMED PHOTO - POLICE DEPT 120.00 02/26/2019 204534 ARTISAN BEER COMPANY FEBRUARY COST OF GOODS - LIQUOR HUTCH 1,818.00 02/26/2019 204535 AUTO VALUE - GLENCOE AUTO REPAIR SUPPLIES FOR VARIOUS DEPARTMENTS 559.58 02/26/2019 204536 BELLBOY CORP FEBRUARY COST OF GOODS - LIQUOR HUTCH 2,066.06 02/26/2019 204537 BENNY'S MEAT MARKET FOOD FOR ANNUAL RURAL FIRE BOARD MEETING 304.59 02/26/2019 204538 BERNICK'S CONCESSIONS SUPPLIES & LIQUOR STORE INVENTORY 645.00 02/26/2019 204539 BIOBAG AMERICAS INC 2019 BIO-BAG PURCHASE - REFUSE 9,620.00 02/26/2019 204540 BOLTON & MENK INC. AIRPORT ZONING & T-HANGAR WORK 4,468.59 02/26/2019 204541 BRANDON TIRE CO #032 BOBCAT 5610: TIRE REPAIR - PARKS 23.50 02/26/2019 204542 BREAKTHRU BEVERAGE FEBRUARY COST OF GOODS - LIQUOR HUTCH 5,709.63 02/26/2019 204543 BW WELDING ALUMINUM FLAT BAR - WWTP 175.00 02/26/2019 204544 C & L DISTRIBUTING FEBRUARY COST OF GOODS - LIQUOR HUTCH 18,883.45 02/26/2019 204545 CARLOS CREEK WINERY FEBRUARY COST OF GOODS - LIQUOR HUTCH 480.00 02/26/2019 204546 CARS ON PATROL SHOP LLC MAINT ON POLICE VEHICLES / TOWING VEHICLES 936.54 02/26/2019 204547 CENTRAL HYDRAULICS LOADER: O-RING FACE, MALE SEAL, HOSE, HO 59.44 02/26/2019 204548 CINTAS CORPORATION CLEANING SUPPLIES FOR VARIOUS DEPARTMENTS 193.20 02/26/2019 204549 COLDSPRING COLUMBARIA NICHE PLAQUE 257.00 02/26/2019 204550 CONSULTING RADIOLOGISTS, LTD CHEST XRAY: L SCHULTZ - VOLUNTEER FIREFIGHTER 31.00 02/26/2019 204551 COOK, STEVE REIMB: LODGING FOR LMC EXP OFF CONF & LE 269.54 02/26/2019 204552 CORE & MAIN LP METER PARTS - WTP 3,942.81 02/26/2019 204553 CROW RIVER PRESS INC SENIOR NEWSLETTERS 93.41 02/26/2019 204555 CRYSTEEL TRUCK EQUIP LOADER SNOW PUSHER: CREEKSIDE 500.00 02/26/2019 204556 DOG -ON -IT -PARKS ROLL BAGS, WASTE CAN LINERS 332.16 02/26/2019 204557 EAST SIDE OIL COMPANIES RECYCLE WASTE OIL 30.00 02/26/2019 204558 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM 64.93 02/26/2019 204559 EMERGENCY AUTOMOTIVE TECH NEW SQUADS (2) SETUP LIGHT BAR, OPTICOM, OTHER 2,380.04 02/26/2019 204560 EMERGENCY RESPONSE SOLUTIONS LLC SCBA, INHALATION VALVE, GI FACEPIECE 130.61 02/26/2019 204561 EXNER, KENT REIMB: MEETINGS, MILEAGE & MEALS 233.84 02/26/2019 204562 FARM -RITE EQUIPMENT EQUIPMENT REPAIR PARTS - STREETS & PARKS 1,392.42 02/26/2019 204563 FASTENAL COMPANY VARIOUS REPAIR SUPPLIES 143.72 02/26/2019 204564 FIRST ADVANTAGE LNS OCC HEALTH SOLU DRUG TESTS 119.45 02/26/2019 204565 FLAHERTY & HOOD, P.A. 1/15/19 SERVICES - WWTP 75.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 2/13/19 - 2/26/19 Check Date ------------------- 02/26/2019 Check ----------------- 204566 Vendor Name --------------------------------------------------------- FORCIER, GARY Description ---------------------------------------------------------------------- REIMB: MILEAGE & LODGING TO LEAGUE OF MN Amount ----------------- 179.26 02/26/2019 204567 FOSTER MECHANICAL HVAC-C SYSTEM/EQUIP REPAIR - LIQUOR BREAKROOM 181.50 02/26/2019 204568 GAVIN, DONLEY & OSTLUND, LTD JANUARY FLAT LEGAL FEE AGREEMENT 3,300.00 02/26/2019 204569 GRAINGER VAROIUS REPAIR PARTS 1,072.51 02/26/2019 204570 GRO-WELL BRANDS, INC ALL WEST CEDAR MULCH - CREEKSIDE 6,356.84 02/26/2019 204571 HACH COMPANY OPERATING SUPPLIES FOR WTP 933.11 02/26/2019 204572 HANSON & VASEK CONSTRUCTION 2/8/19 - 2/13/19 SNOW HAULING 1,452.00 02/26/2019 204573 HAWKINS INC CITRIC ACID - WWTP 1,944.60 02/26/2019 204574 HERALD JOURNAL PUBLISHING WEDDING ADVERTISING FOR EVENT CENTER 125.00 02/26/2019 204575 HILLYARD / HUTCHINSON VARIOUS CLEANING/JANITORIAL SUPPLIES 443.34 02/26/2019 204576 HOHENSTEINS INC FEBRUARY COST OF GOODS - LIQUOR HUTCH 929.00 02/26/2019 204577 HOISINGTON KOEGLER GROUP INC PARKS MASTER PLAN: JANUARY SERVICES 4,273.75 02/26/2019 204578 HUTCHINSON CO-OP FUEL, CHEMICALS & PARTS 4,804.35 02/26/2019 204579 HUTCHINSON UTILITIES JAN UTILITIES 1/1 - 2/1'19 118,948.26 02/26/2019 204580 HUTCHINSON UTILITIES ST LIGHT REPAIR - 3 LOCATIONS DUE TO ACCIDENTS 6,526.20 02/26/2019 204581 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - STREETS 439.47 02/26/2019 204582 HUTCHINSON WHOLESALE #1551 SHOP SUPPLIES - CREEKSIDE 39.98 02/26/2019 204583 HUTCHINSON WHOLESALE #2520 SHOP SUPPLIES - FIRE DEPT 36.98 02/26/2019 204584 HUTCHINSON, CITY OF 1/2019 UTILITIES - HATS/LIQUOR; CITY STORMWATER 6,335.47 02/26/2019 204585 I & S GROUP, INC. REC CENTER IMPROVEMENTS - DECEMBER & JANUARY 9,757.00 02/26/2019 204586 INDEECO HEATER FOR MAIN LS GRINDER ROOM - WWTP 5,378.00 02/26/2019 204587 INDIAN ISLAND WINERY FEBRUARY COST OF GOODS - LIQUOR HUTCH 137.76 02/26/2019 204588 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP SUPPLIES - HATS 425.48 02/26/2019 204589 INTERSTATE POWER COMPANIES INC REPAIR PARTS FOR CREEKSIDE GRINDER 2,694.23 02/26/2019 204590 ISD #423 COLLECTED FEES JANUARY CLASSES 4,947.00 02/26/2019 204591 JACK'S UNIFORMS & EQUIPMENT PANTS, HOLSTER - POLICE 197.79 02/26/2019 204592 JEFF MEEHAN SALES INC. JANUARY 2019 CREEKSIDE COMMISSIONS 3,730.75 02/26/2019 204593 JJ TAYLOR DIST OF MN FEBRUARY COST OF GOODS - LIQUOR HUTCH 2,111.65 02/26/2019 204594 JOHNSON BROTHERS LIQUOR CO. FEBRUARY COST OF GOODS - LIQUOR HUTCH 22,443.11 02/26/2019 204595 JOHNSON CONTROLS FIRE PROTECTION LP EVENT CENTER CONTRACT 6/1/18 - 5/31/19 216.27 02/26/2019 204596 JON OTTESON REIMB: PAC FACEBOOK ADS 50.00 02/26/2019 204597 JUERGENSEN, JUSTIN REIMB: MILEAGE TO/FROM EHLER'S CONFERENCE 72.38 02/26/2019 204598 KENT, JOHN REIMB: SAFETY FOOTWEAR & WINTER BOOTS 175.00 02/26/2019 204599 KERI'S CLEANING & HANDYMAN SERVICES 2/1- 2/15 CLEANING - CITY CTR, LIBRARY, FIRE, SR DINE 2,044.00 02/26/2019 204600 KOSEK, JEFFREY 2/7 - 2/13/19 SNOW REMOVAL 1,452.00 02/26/2019 204601 KRIS ENGINEERING EQUIPMENT ADAPTER PLATE - STREETS 234.96 02/26/2019 204602 L & P SUPPLY CO REPAIR PARTS FOR VARIOUS DEPARTMENTS 101.19 02/26/2019 204603 LANO EQUIPMENT OF NORWOOD REPAIR PARTS FOR CEMETERY TOOLCAT 287.75 02/26/2019 204604 LEVINE, ERIC REIMB: WORK PANTS 114.60 02/26/2019 204605 LITCHFIELD BUILDING CENTER OFFICE REMODEL - FIRE DEPT 1,207.99 02/26/2019 204606 LOCHER BROTHERS INC FEBRUARY COST OF GOODS - LIQUOR HUTCH 21,811.80 02/26/2019 204607 LOGIS JAN/FEB CHARGES FOR NETWORK/SOFTWARE 22,078.73 02/26/2019 204608 MARTIN-MCALLISTER PUBLIC SAFETY ASSMT - POLICE OFFICER 500.00 02/26/2019 204609 MAYTAG LAUNDRY & CAR WASH 1/8 & 1/22 CLEANING LINEN - EVENT CENTER 60.92 02/26/2019 204610 MCKIMM MILK TRANSIT CREEKSIDE FREIGHT TO BFG SUPPLY, ST PAUL 313.20 02/26/2019 204611 MCLEOD COUNTY ABSTRACT & TITLE TRACT W/ OPEN ENCUMBRANCES & EASEMENTS 2 PIDS 328.00 02/26/2019 204612 MCLEOD COUNTY AUDITOR -TREASURER TIF SET UP FEE - HOTEL SITE SOILS CONDITION TIF 100.00 02/26/2019 204613 MCLEOD COUNTY CHIEFS POLICE ASSN 2019 MEMBERSHIP 100.00 02/26/2019 204614 MCLEOD COUNTY COURT ADMINISTRATOR BAIL: T HOPP 300.00 02/26/2019 204615 MCLEOD COUNTY FAIRGROUNDS COMMERCIAL BLDG RENTAL FOR YOUTH BASKETBALL 280.00 02/26/2019 204616 MCLEOD COUNTY HISTORIC PARTNERSHIP 2019 MEMBERSHIP 100.00 02/26/2019 204617 MCLEOD COUNTY RECORDER RESOLUTIONS: BEAR PAW ADD & HUTCH HEALTH 92.00 02/26/2019 204618 MCLEOD PUBLISHING INC SUPPLEMENTS - BRIDE & GROOM & COLOR - EVENT CTR 151.70 02/26/2019 204619 MEDICA March Medical Insurance 136,791.20 02/26/2019 204620 MEEKER WASHED SAND & GRAVEL SAND FOR STREETS MAINTENANCE 3,700.62 02/26/2019 204621 MENARDS HUTCHINSON VARIOUS REPAIR SUPPLIES 502.56 02/26/2019 204622 MIDWEST MACHINERY CO SERVICE ON JD TRACTORS - STORM WATER 566.45 02/26/2019 204623 MIDWEST PLAYSCAPES INC. PLATE, 8 SHEETS, BOTS, NUTS & GASKETS - PARKS 312.91 02/26/2019 204624 MINI BIFF SHOOTING RANGE 1/10 - 2/6/19 91.29 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 2/13/19 - 2/26/19 Check Date ------------------- 02/26/2019 Check ----------------- 204625 Vendor Name --------------------------------------------------------- MINNESOTA CONTINUING LEGAL EDUCATIO Description ---------------------------------------------------------------------- MN DWI 2018 UPDATE Amount ----------------- 88.00 02/26/2019 204626 MINNESOTA DEPT OF TRANSPORTATION STRUTURAL METAL INS -NON DOT - 2ND AVE BRIDGE 190.61 02/26/2019 204627 MINNESOTA VALLEY TESTING LAB WASTEWATER SAMPLE TESTING 529.80 02/26/2019 204628 MOTION INDUSTRIES INC REPAIR PARTS FOR CREEKSIDE BAGGING LINE 911.82 02/26/2019 204629 MR CUTTING EDGE ICE SCRAPER BLADES - CIVIC ARENA 140.00 02/26/2019 204630 MTI DISTIBUTING, INC. TORO GROUNDMASTER MOWER - PARKS 59,950.00 02/26/2019 204631 NERO ENGINEERING LLC WWTF FAC ASST, MBR BLOWER REPLACE, MISC 11,280.00 02/26/2019 204632 NICOLE ROTHERING REFUND FOR CANCELLED CLASS/EVENT 22.00 02/26/2019 204633 NORTH CENTRAL INTERNATIONAL REPAIR SUPPLIES FOR STREETS 142.89 02/26/2019 204634 NORTHERN BUSINESS PRODUCTS VARIOUS OFFICE/CLEANING SUPPLIES 106.01 02/26/2019 204635 NORTHERN SAFETY & INDUSTRIAL SAFETY SUPPLIES FOR CREEKSIDE/REFUSE 190.03 02/26/2019 204636 NUVERA FEB PHONE SERVICES 5,259.52 02/26/2019 204637 O'REILLY AUTO PARTS SPEAKERS, RECEIVER - STREETS EQUIPMENT 225.94 02/26/2019 204638 PAULSON, JOHN REIMB: MECA WORKSHOP - MEALS & MILEAGE 89.34 02/26/2019 204639 PAUSTIS WINE COMPANY FEBRUARY COST OF GOODS - LIQUOR HUTCH 1,485.50 02/26/2019 204640 PENMAC STAFFING SERVICES, INC. TEMPORARY CREEKSIDE STAFFING 2/3 - 2/16/2019 2,566.50 02/26/2019 204641 PHILLIPS WINE & SPIRITS FEBRUARY COST OF GOODS - LIQUOR HUTCH 22,370.05 02/26/2019 204642 PINE PRODUCTS INC SINGLE GROUND MULCH FOR CREEKSIDE PRODUCTS 8,645.00 02/26/2019 204643 PLUNKETTS PEST CONTROL GENERAL PEST PROGRAM 36.40 02/26/2019 204644 POSTMASTER SENIOR NEWSLETTERS POSTAGE 165.00 02/26/2019 204645 PREMIER LIFT PRODUCTS LLC MAINT/TESTING WHEELCHAIR LIFT AT CIVIC ARENA 300.00 02/26/2019 204646 PREMIUM WATERS MARCH WATER DELIVERY SERVICE - PARKS GARAGE 8.00 02/26/2019 204647 PRO AUTO MN INC. #449 2004 FREESTAR: REPAIR STARTER - EDA VAN 345.95 02/26/2019 204648 PROFESSIONAL CREDIT ANALYSTS OF MN LIQUOR STORE - BAD DEBT COLLECTION FEES 165.53 02/26/2019 204649 QUADE ELECTRIC LAMPS FOR CITY CENTER 112.50 02/26/2019 204650 QUALITY FLOW SYSTEMS INSPECTION/SERVICE ON MAIN LS PUMPS 2,048.00 02/26/2019 204651 QUILL CORP BLUE PAPER FOR POLICE 144.95 02/26/2019 204652 REINER ENTERPRISES INC HAUL MATERIAL FROM GOLF COURSE TO CREEKSIDE 828.75 02/26/2019 204653 RIDGEWATER COLLEGE EMR REFRESHER COURSE 1,760.00 02/26/2019 204654 ROSENBAUER MN LLC ENGINE 7, SWITCH FOR ROLL UP DOORS - FIRE 97.10 02/26/2019 204655 RUNNING'S SUPPLY EMPLOYEE JEANS AND BOOTS 204.96 02/26/2019 204656 SAVANAH JOHNSON REFUND FOR CANCELLED CLASS/EVENT 22.00 02/26/2019 204657 SEBESTA, DAVE REIMB: MILEAGE & LODGING - LEAGUE OF MN 179.26 02/26/2019 204658 SEPPELT, MILES REIMB: CONF & MTGS TRAVEL, SUPPLIES 235.54 02/26/2019 204659 SOLUS LED OFFICE REMODEL, LED FLAT PANEL- FIRE DEPT 680.00 02/26/2019 204660 SORENSEN'S SALES & RENTALS BAGGER PARTS - CREEKSIDE 49.80 02/26/2019 204661 SOUTHERN WINE & SPIRITS OF MN FEBRUARY COST OF GOODS - LIQUOR HUTCH 16,113.10 02/26/2019 204662 SOUTHWEST INITIATIVE FOUNDATION 2019 EDA CONTRIBUTION TO SWIF 5,500.00 02/26/2019 204663 STANDARD PRINTING-N-MAILING JANUARY POSTAGE & PRINT TICKETS FOR CIVIC ARENA 886.78 02/26/2019 204664 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 266.98 02/26/2019 204665 STATE OF MN DEPT OF PUBLIC SAFETY WWTP RIGHT TO KNOW ANNUAL FEE 25.00 02/26/2019 204666 STRATEGIC INSIGHTS, INC LICENSE UPGRADE/RENEWAL- CIP PLAN -IT SOFTWARE 1,450.00 02/26/2019 204667 STREET COP TRAINING PHILLIP MIELKE: STREET SMART COP/PRO-ACT 199.00 02/26/2019 204668 SUN LIFE FINANCIAL February Admin Fees 9,517.80 02/26/2019 204669 SUTRON CORPORATION S. FORK CROW RIVER MNDNR STREAM GAGE EQUIP 8,773.00 02/26/2019 204670 THOMPSON, MITCHELL REIMB: MEAL FOR DULUTH PRUNING CLASS 16.56 02/26/2019 204671 THOMSON REUTERS-WEST JANUARY WEST INFO CHARGES - LEGAL 1,159.85 02/26/2019 204672 VERIZON WIRELESS JAN 03 - FEB 02 SERVICE 38.34 02/26/2019 204673 VIKING BEER FEBRUARY COST OF GOODS - LIQUOR HUTCH 9,236.65 02/26/2019 204674 VIKING COCA COLA FEBRUARY COST OF GOODS - LIQUOR HUTCH 283.05 02/26/2019 204675 VINOCOPIA INC FEBRUARY COST OF GOODS - LIQUOR HUTCH 489.50 02/26/2019 204676 WASTE MANAGEMENT OF WI -MN 1/16 - 1/31 REFUSE DISPOSAL 4,973.62 02/26/2019 204677 WEST CENTRAL SANITATION INC. JANUARY RESIDENTIAL REFUSE HAULING 46,745.30 Total- Check Disbursements: 1 850,845.90 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 2/13/19 - 2/26/19 Check Date ------------------- Check ----------------- Vendor Name --------------------------------------------------------- Description ---------------------------------------------------------------------- Amount ----------------- Department Purchasing Card Activity - January 2019 Date Dept Vendor Name Description Amount 01/10/2019 ADMIN GTS 2019 MN Assoc of City Attorneys Educational Conf 275.00 01/23/2019 ADMIN CASH WISE Food for 1/22/19 meetings 4.98 01/24/2019 ADMIN SUBWAY Food for 1/22/19 meetings 59.41 01/24/2019 ADMIN CGMC CGMC Legislative Action Day - Steve Cook 70.00 01/31/2019 ADMIN CGMC CGMC Legislative Action Day Refund - Steve Cook (30.00) 01/04/2019 DMV BECKYS FLORAL & GIFT SHOP flowers for funeral 48.54 01/02/2019 FINANCE SKILLPATH SEMINARS Payroll Law Conference - Calyn 199.00 01/11/2019 FINANCE PAYPAL Ehlers Public Finance Seminar - Andy, Justin 590.00 01/02/2019 FIRE CAM PWORLD/GAN DER/OVE RT Engine 7 LED bulbs, half city half rural 81.63 01/09/2019 FIRE PAYPAL Leatherfire helmetfronts 116.96 01/10/2019 FIRE WALMART truck wash soap, bottled water, coffee supplies, vapor rub f 103.75 01/11/2019 FIRE GALLS LLC uniforms 110.23 01/11/2019 FIRE STROBES N MORE Engine 7 LED lights, half city half rural 191.39 01/11/2019 FIRE GALLS LLC uniforms 272.09 01/25/2019 FIRE GALLS LLC uniforms 39.44 01/31/2019 FIRE OPTICSPLANET, INC. Red polo uniform shirts for all FF, 50/50 City/Rural 1,272.30 01/03/2019 IT WEB NETWORKSOLUTIONS Domain name renewal 49.95 01/11/2019 IT BESTBUY External Hard Drive 54.99 01/14/2019 IT MEMORY 4 LESS Server Memory 1,500.80 01/14/2019 IT AMAZON Anti static bags 9.99 01/17/2019 IT AMAZON Toner for Parks 66.89 01/18/2019 IT AMAZON Ink Pens Marc Sebora 11.88 01/21/2019 IT AMAZON Monitor cables 152.91 01/21/2019 IT AMAZON Patch panel for POS cables 29.68 01/22/2019 IT AMAZON Phone case Roger Anderson 6.95 01/25/2019 IT AMAZON Samsung phone charger 9.65 01/25/2019 IT BESTBUY Dave Halquist printer 229.99 01/28/2019 IT AMAZON Phone charger cables 18.97 01/30/2019 IT BESTBUY Ipad Gas department (HUC) 601.29 01/31/2019 IT BESTBUY Ipad Gas department (HUC) 601.29 01/07/2019 POLICE APPLEBEES City of Hutchinson Holiday Party Gift Card 20.00 01/07/2019 POLICE BUFFALO WILD WINGS City of Hutchinson Holiday Party Gift Card 20.00 01/07/2019 POLICE EL LORO II INC City of Hutchinson Holiday Party Gift Card 20.00 01/07/2019 POLICE WALMART City of Hutchinson Holiday Party Gift Card 50.00 01/07/2019 POLICE TARGET City of Hutchinson Holiday Party Gift Card 50.00 01/07/2019 POLICE CASH WISE City of Hutchinson Holiday Party Gift Card 20.00 01/07/2019 POLICE SUBWAY City of Hutchinson Holiday Party Gift Card 30.00 01/07/2019 POLICE QDOBA City of Hutchinson Holiday Party Gift Card 20.00 01/07/2019 POLICE CASH WISE City of Hutchinson Holiday Party Gift Card 50.00 01/07/2019 POLICE TARGET City of Hutchinson Holiday Party Gift Card 20.00 01/07/2019 POLICE MENARDS HUTCHINSON City of Hutchinson Holiday Party Gift Card 50.00 01/08/2019 POLICE HUTCHINSON PIZZA RANCH City of Hutchinson Holiday Party Gift Card 20.00 01/11/2019 POLICE BCA/TRAINING & DEVELOPMENT Training - A Erlandson 25.00 01/14/2019 POLICE SQUEAKY'S GRILL & BAR City of Hutchinson Holiday Party Gift Card 20.00 01/14/2019 POLICE MAIN STREET SPORTS BAR City of Hutchinson Holiday Party Gift Card 20.00 01/14/2019 POLICE SHOPKO City of Hutchinson Holiday Party Gift Card 50.00 01/14/2019 POLICE DUNN BROS COFFEE City of Hutchinson Holiday Party Gift Card 10.00 01/14/2019 POLICE TOKYO GRILL City of Hutchinson Holiday Party Gift Card 20.00 01/14/2019 POLICE LANDY LODGE BAR & GRILL City of Hutchinson Holiday Party Gift Card 20.00 01/17/2019 POLICE BCA/TRAINING & DEVELOPMENT Training - Killian 25.00 01/28/2019 POLICE ZELLAS City of Hutchinson Holiday Party Gift Card 20.00 01/07/2019 PRCE STAPLES ADVANTAGE Laminating Pouches 66.34 01/11/2019 PRCE WHENIWORK.COM Scheduling Software 80.65 01/04/2019 PUB WKS EB MINNEAPOLIS TENSAR Refund for Tensar Geogrid Seminar (120.00) 01/08/2019 PUB WKS I U OF M CONTLEARNING 2019 MN Transportation Conference 390.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 2/13/19 - 2/26/19 Check Date ------------------- 01/10/2019 Check ----------------- PUB WKS Vendor Name --------------------------------------------------------- U OF M CONTLEARNING Description ---------------------------------------------------------------------- 2019 MN Transportation Conference Amount ----------------- 200.00 01/15/2019 PUB WKS FEDEX ISCO GLACIER Chiller shipping 116.08 01/15/2019 PUB WKS CSWEA CSWEA Conference Registration 280.00 01/16/2019 PUB WKS PAYPAL ISCO GLACIER Chiller (958.73) 01/16/2019 PUB WKS DEPT OF NATURAL RESOURCES Island View Heights pond dewatering permit 100.00 01/21/2019 PUB WKS E-CONOLIGHT WWTF Emergency/Exit Lights & LED Ext Lights 463.87 01/22/2019 PUB WKS HOMELECTRICAL Admin LED Lights 908.34 01/24/2019 PUB WKS PSN MINNESOTA RWA MN MRWA Conference Registration - Gratke 130.00 01/24/2019 PUB WKS POLLUTION CONTROL AGENCY Collection Syst Operators Conference - Burmeister 390.00 01/25/2019 PUB WKS IN GREAT LAKES EQUIPMENT Vibration isolators (4) 414.85 01/25/2019 PUB WKS ATSSA Traffic safety training 145.00 01/08/2019 CREEKSIDE SURVEYPLANET PRO PLAN SSOM survey platform fee 20.00 01/08/2019 CREEKSIDE SPS COMMERCE December 2018 SPS for Bomgaars, UH & ACE 257.20 01/09/2019 CREEKSIDE BREDE Booth tables-UH show, Mpls Convention Center 295.69 01/10/2019 CREEKSIDE NI NDA FFALTON Nebraska Dept of Ag, fertilizer tonnage fee 5.12 01/14/2019 CREEKSIDE AIRPORTPARKINGRESERVATION E. Vollmer MSP parking deposit for AZ travel 17.95 01/15/2019 CREEKSIDE WALMART Office supplies 20.10 01/18/2019 CREEKSIDE PLAZA RAMP MNLA Green Expo parking, Mpls Convention Center 14.00 01/21/2019 CREEKSIDE LEAMINGTON RAMP MNLA Green Expo parking, Mpls Convention Center 11.00 01/21/2019 CREEKSIDE PLAZA RAMP MNLA Green Expo parking, Mpls Convention Center 11.00 01/29/2019 CREEKSIDE GORDON BIERSCH GLENDALE E Vollmer dinner at USCC conf. on 1/28/19 24.93 01/30/2019 CREEKSIDE SALT TACOS Y TEQUILA E Vollmer lunch at USCC conf. on 1/28/19 20.00 01/31/2019 CREEKSIDE TST STATE 48 FUNK HOUSE E Vollmer dinner at USCC conf. on1/29/19 30.00 01/02/2019 LIQUOR FACEBOOK 2018 advertising 30.00 01/02/2019 LIQUOR MENARDS HUTCHINSON 2019 expense - Ice Melt 61.17 01/09/2019 LIQUOR MENARDS HUTCHINSON 2019 expense - light bulb replacement 77.18 01/16/2019 LIQUOR RETAIL INFORMATION TEC Jan 2019 RITE Inventory Software support time 1,067.68 01/16/2019 LIQUOR RETAIL INFORMATION TEC Jan 2019 RITE monthly CloudRetailer support fee 213.75 01/23/2019 LIQUOR EIG CONSTANTCONTACT.COM Jan 2019 Email Blast advertising 70.00 01/24/2019 LIQUOR AMAZON 3 Tier Bin for store display 63.30 01/31/2019 LIQUOR AMAZON vacuum cleaner bags 44.28 01/03/2019 EDA HUTCHINSON ACE scoop shovel for incubator building 31.13 01/04/2019 EDA SUBWAY lunches for EDA board meeting 68.68 01/04/2019 EDA KWIK TRIP ice melt for incubator building 12.86 01/08/2019 EDA ECONOMIC DEVELOPMENT ASSN OF MN EDAM winter conference 285.00 01/08/2019 EDA ECONOMIC DEVELOPMENT ASSN OF MN EDAM annual membership dues 295.00 01/14/2019 EDA EB RFIS SITES AND BUI Site selector conference fee 24.34 01/15/2019 EDA IEDC ONLINE textbook for basic economic development course 70.87 01/15/2019 EDA IEDC ONLINE IEDC annual membership dues 435.00 01/18/2019 EDA MAIN STREET SPORTS BAR Lunches for EDA Finance Team meeting 70.87 01/23/2019 EDA WALMART computer flash drives 31.01 Total- Purchasing Cards: 13,615.46 GRAND TOTAL 864,461.36 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 2/13/19 - 2/26/19 Check Date Check Vendor Name Description Amount 02/26/2019 204554 CROW RIVER SIGNS POLICE GRAPHICS FOR UNITS #3 & #7 1,500.00 Total- Check Disbursements: 1,500.00 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Planning, Zoning, Building Department Annual Department Update Department: Planning LICENSE SECTION Meeting Date: 2/26/2019 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Communications, Requests Time Requested (Minutes): 15 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: I will be giving a presentation regarding the 2018 Planning, Zoning and Building Annual Report at the Council Meeting. I plan on handing out copies of my presentation to Council Members before the meeting. I have attached some key information from the 2018 Planning/Zoning/Building Department annual report for your review. Please let me know if you have any questions. BOARD ACTION REQUESTED: None. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ADDENDA CITY OF HUTCHINSON COUNT OF BUILDING/PLUMBINGIMECHANICAL PERMITS ISSUED AND VALUATION Total Number Inspections 2737 Building Permits Issued by Type Year to Date Number Permits & Valuation Commercial new 8 - $15,610,778 Commercial Additions/ Remodels 71 - $7,798,576 Industrial new 0 - $0 Industrial Additions/Remodels 11 - $7,724,737 Fire Sprinkling 30 - $735,063 Total New Residential Units (Single Family, twins, townhomes) 34 - $6,486,684 Residential misc. (additions, repairs, remodels, etc) 142 - $850,507 Set fee permits (reside, reroof, window replacement, misc.)* 776 HRA Building Permits 0- $0 Waived Fees 3 - $955,167 Subtotal Building Permits: $40,161,512 Mechanical 237 - $4,147,765 HRA Mechanical 2 - $0 Plumbing* 108 HRA Plumbing 2 Total Permits issued and valuation 1424 - $44,309,277 *Set fees not included in valuation Year -End Report — 2018 Planning/Zoning/Building Department - Page 11 Yearly Permit and Valuation Totals YEAR TOTAL NO. OF PERMITS TOTAL VALUATION 2018 Building 1075 $40,161,512 Mechanical 239 $ 4,147,765 Plumbing 110 $ $44,309,277 2017 Building 1962 $60,949,672 Mechanical 232 $ 6,912,447 Plumbing 97 $ $67,862,119 2016 Building 788 $18,429,091 Mechanical 206 $ 1,000,062 Plumbing 94 $ $19,429,153 2015 Building 865 $13,690,216 Mechanical 166 $ 1,247,905 Plumbing 78 $ $14,938,121 2014 Building 779 $12,378,612 Mechanical 219 $ 1,821,629 Pluming 83 $ $14,200,241 2013 Building 879 $14,099,677 Mechanical 190 $ 898,781 Plumbing 70 $ $14,998,458 2012 Building 946 $ 6,670,152 Mechanical 168 $ 1,183,714 Plumbing 68 $ $ 7,854,157 2011 Building 919 $ 6,438,050 Mechanical 175 $ 2,240,584 Plumbing 55 $ $ 8,678,634 2010 Building 788 $25,935,474 Mechanical 244 $ 767,772 Plumbing 74 $ 69,300 1106 $26,772,546 2009 Building 833 $17,885,707 Mechanical 195 $ 1,336,884 Plumbing 81 $ 14,253 1109 $19,236,844 2008 Building 925 $14,802,531 Mechanical 207 $ 1,208,482 Plumbing 113 $ 6,400 1,247 $16,017,413 • Special permits are fixed fee permits for residential reshingle, resides, window replacements, and excavations, signs, manufactured homes, fences, moving, demolitions, decks, residential sheds, and fire sprinkler permits. Year -End Report — 2018 Planning/Zoning/Building Department - Page 12 New Residential Construction YEAR HOUSING TYPE BUILDINGS UNITS CONSTRUCTION COST 2018 Single family Dwelling 34 34 $ 6,486,684 2017 Single Family Dwelling 25 25 $ 4,972,795 Twinhomes 1 2 373,104 $ 5,234,899 2016 Single Family Dwelling 24 24 $ 4,722,278 Twinhomes 3 6 895,100 $ 5,617,378 2015 Single Family Dwellings 20 20 $ 3,623,304 2014 Single Family Dwellings 23 23 $ 4,770,652 2013 Single Family Dwellings 12 12 $ 2,378,254 2012 Single Family Dwellings 5 5 $ 935,140 2011 Single Family Dwellings 4 4 $ 852,053 2010 Single Family Dwellings 7 7 $ 1,156,000 2009 Single Family Dwellings 4 4 $ 773,000 2008 Single Family Dwellings 10 10 $ 1,488,000 Twinhomes 4 8 1,087,000 14 18 $ 2,575,000 Year -End Report — 2018 Planning/Zoning/Building Department - Page 13 2018 Construction Activity NEW CONSTRUCTION STARTS Valuation New Homes $ 6,486,684 Highfield Apartments 2,968,690 Cobblestone Hotel 3,792,676 Century Court West (bldg. 1) 1,601,220 Century Court West (bldg. 2) 1,472,282 Century Court West (bldg. 3) 1,472,282 Highfield Apartments 4,018,519 Hanger at Airport (Fees Waived) 942,275 Thrifty White Drug Store 281,609 Fire Dept. training site shelter 8892 Sun Shade on Main St 3500 Detached Garages 585 Clark St NE 13,114 206 51" Ave N E 4,087 631 Juul Rd SW 20,268 210 North High Dr NE 20,438 746 Brown St SW 30,000 Total New Construction $23,136,536 19 911vil►yiI:11:03/_1 W_1kIIllklIII&IN:7/_1 W_l01]IN[9]1,I_1k1I70:11T,191I]=11K Hutch Utilities North Plant 3,376,037 Hutch Health Cancer Center 1,350,915 Walmart — remodel 1,500,000 Uponor — Lacquer Room 985,000 Uponor —Loading Docks 845,000 Uponor —Tooling Room 700,000 HTI — reroof 619,100 Lifelong Vet 500,000 Hutch Health — Urgent Care 500,000 McLeod Cc Historical Museum 480,000 Pet Smart — buildout 425,000 Pet Smart — demising wall 400,000 Uponor — Chemical Storage 358,000 Uponor — Mixing Room 335,000 Uponor — Quality Lab 225,000 Public Storage - ADA remodel 95,300 Total Addition and Remodel Work $12,694,252 All Other Commercial/Industrial Work 2,833,061 All Other Residential Work 762,600 Mechanical 4,147,765 Plumbing 0 Fire Sprinkler 735,063 Total Construction Valuation $ 44,309,277 Year -End Report — 2018 Planning/Zoning/Building Department - Page 14 City of Hutchinson New Housing Starts 2018 Site Address Sub Type Owner Name Valuation Contractor Issued Date 150 Summerset Ln SE Single Family Kris Betker $203,941 Betker Properties 02/28/2018 1278 Denver Ave SE Single Family Kris Betker $208,940 Betker Properties 04/23/2018 174 Summerset Ln SE Single Family Bouquet $154,561 First Class Builders 05/03/2018 874 Hunter St SW Single Family Nesser/Schultz $267,909 Litchfield Building 05/30/2018 1430 Sherwood St SE Single Family Hutchinson Land Holdings $186,552 Betker Homes 05/02/2018 1424 Sherwood St SE Single Family Hutchinson Land Holdings $186,552 Betker Homes 05/02/2018 140 Morningside Dr NE Single Family Habitat for Humanity $168,852 Habitat for Humanity 06/04/2018 465 Ottawa Ave SE Single Family Kris Betker $200,976 Betker Homes 06/05/2018 1542 9th Ave SW Single Family Bruce Naustdal $193,738 Bruce Naustdal 06/18/2018 108 Oakland Ave SE Single Family Vande Steeg $220,773 APR LLC 06/18/2018 134 Summerset Ln SE Single Family Otto $206,349 Scott Otto Construction 06/21/2018 424 Grant Ave SE Single Family Bonneville Land & Cattle $171,216 Utecht Construction 06/27/2018 1100 West Shore Dr SW Single Family Bromley $216,561 Richard Larson Builders 06/28/2018 129 Summerset Ln SE Single Family First Class Builders $151,332 First Class Builders 07/20/2018 710 Alaska Ct NW Single Family Jeff Munsell $100,000 Excelsior Homes 07/26/2018 436 Grant Ave SE Single Family Bonneville Land & Cattle $183,694 Utecht Construction 07/03/2018 440 Grant Ave SE Single Family Bonneville Land & Cattle $183,694 Utecht Construction 07/06/2018 428 Grant Ave SE Single Family Bonneville Land & Cattle $183,694 Utecht Construction 07/09/2018 432 Grant Ave SE Single Family Bonneville Land & Cattle $183,694 Utecht Construction 07/09/2018 1376 Bradford St SE Single Family Wilberg $185,061 First Class Builders 08/06/2018 1436 Sherwood St SE Single Family Hutchinson Land Holdings $187,238 Betker Homes 08/24/2018 1442 Sherwood St SE Single Family Hutchinson Land Holdings $187,238 Betker Homes 08/24/2018 113 Detroit Ave SE Single Family Martin $218,990 Compton - Anderson 09/12/2018 893 Texas Ct NW Single Family Bruce Naustdal $170,738 Bruce Naustdal 09/12/2018 1173 Oakwood Ct NW Single Family Becker Builders LLC $192,137 Becker Properties 09/17/2018 117 Eau Claire Ave SE Single Family First Class Builders $193,863 First Class Builders 09/26/2018 121 Detroit Ave SE Single Family First Class Builders $144,747 First Class Builders 09/28/2018 118 Summerset Ln SE Single Family Kris Betker $187,793 Betker Builders 10/22/2018 158 Summerset Ln SE Single Family Kris Betker $196,346 Betker Builders 10/22/2018 452 Grant Ave SE Single Family Bonneville Land & Cattle $175,937 Utecht Construction 10/11/2018 456 Grant Ave SE Single Family Bonneville Land & Cattle $183,985 Utecht Construction 10/11/2018 1426 Heritage Ave NW Single Family Garbers $290,954 Myron Schuette Const. 11/08/2018 125 Eau Claire Ave SE Single Family First Class Builders $196,111 First Class Builders 11/09/2018 166 Summerset Ln SE Single Family Kris Betker $202,518 Betker Builders 12/04/2018 New Construction Count 34 Total Valuation $6,486,684 Year -End Report - 2018 Planning/Zoning/Building Department - Page 15 Vacant Lots - January, 2019 Addition Zoning Year Availability Fairway Estates Addition R - 1 - PD 1999 6 Lots Park Meadows Addition R - 3 2005 3 Lots Bridgewater Estates Addition R - 1 2000 17 Lots Island View Heights Addition R - 2 - PD 2004 2 Lots Ravenwood West Addition R - 2 2005 5 Lots Summerset Addition R - 2, R - 3 2005 83 Lots Southwind Addition R - 2 2003 0 Lots Southfork Addition R - 3 - PD 2004 42 Lots Kottke Court Replat to RiverPointe Villas R - 2 - PD 2008 10 Lots Santelman's Addition R - 3 - PD 1993 7 Lots Stearnwood Addition R - 1 2004 3 Lots Ravenwood R - 3 1999 0 Lot Hunter's Ridge Addition R - 2 2004 0 Lot Fraser Subdivision Addition R - 2 2005 1 Lot Excelsior Addition R - 2 2007 3 Lots Hellands Sixth Addition R - 2 1984 4 Lots White Hawk Village R - 3 2014 2 Lots Total 188 Lots Year -End Report — 2018 Planning/Zoning/Building Department - Page 16 City of Hutchinson Inspection Counts for 2017 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total Building Building Final 12 22 17 11 35 40 62 108 63 81 78 35 564 Consult w Contractor 1 1 2 3 6 1 3 6 1 Energy 1 1 1 1 1 Footings 7 1 13 18 28 32 20 24 15 11 5 3 177 Foundation 3 0 13 6 10 14 13 16 4 7 1 2 89 Framing 4 15 14 8 23 22 23 34 26 24 16 21 230 Insulation 2 8 8 3 9 7 8 10 20 10 10 10 105 Lath 1 1 5 2 3 Manufactured Home 0 0 1 0 0 0 0 1 0 1 2 1 6 Other Inspections 0 0 0 0 0 1 1 0 0 0 0 0 2 Poured/Block Wall 4 1 0 8 3 11 4 6 3 2 0 0 42 Preinspection 5 8 23 65 159 263 151 111 64 87 28 11 975 Rated Fire Assemblies 0 1 3 0 0 1 0 4 3 2 1 1 16 Slab 0 0 0 0 0 0 0 0 0 0 0 0 0 Soils 0 0 0 0 0 0 0 0 0 0 0 0 0 Structural 0 2 2 6 2 1 0 1 0 0 0 0 14 Total 39 59 95 126 272 394 285 321 204 230 150 86 2,220 Fire Air Test 0 0 0 0 0 0 0 0 0 0 0 0 0 Aboveground 0 0 0 Alarm Test 0 0 0 0 0 0 0 0 0 0 2 0 2 Final Inspection 0 3 1 2 0 4 2 1 1 0 2 3 19 Hydrostatic Pressure 1 1 2 1 4 1 Rough -in 2 1 1 1 0 6 1 0 0 0 0 2 14 Total 3 5 2 5 1 10 3 1 1 4 5 5 35 Mechanical Duct 0 3 0 0 0 0 0 2 1 1 0 1 8 Appliance Replacement 4 11 5 14 4 3 3 6 3 4 17 8 82 Gas Piping 1 1 3 4 2 4 5 2 9 16 10 7 64 Mechanical Final 10 9 5 14 7 7 10 19 9 14 19 14 127 Rough -in 2 6 5 5 5 12 4 14 8 17 4 6 88 Underground 0 0 0 0 1 2 0 0 0 0 1 0 4 Total 17 30 18 37 19 28 22 43 30 52 51 36 373 Plumbing Backflow Prevention 0 0 0 0 0 0 0 0 0 0 0 0 0 Final 7 9 6 6 7 6 7 12 8 5 22 4 99 Other Inspections 0 0 0 0 1 0 0 0 0 0 0 0 1 Rough -In 2 13 4 6 6 13 3 12 17 7 2 6 91 Sewer and Water 1 1 5 1 8 12 3 5 6 3 0 1 46 Underground 4 3 9 1 6 8 7 11 1 9 1 0 60 Total 14 26 24 14 28 39 20 40 32 24 25 11 297 Public Works BMP Installation 0 0 2 2 4 3 8 8 4 0 0 0 31 Drainage Connection 0 0 1 0 1 2 1 1 1 1 0 0 5 Erosion & Sediment 0 0 3 7 0 2 3 0 0 5 0 0 20 Final 0 0 3 3 1 1 1 0 0 0 3 0 12 Total 0 0 9 12 6 8 13 9 5 6 3 0 68 Total Inspections 73 120 148 194 326 479 343 414 272 316 234 138 2,993 Year -End Report — 2018 Planning/Zoning/Building Department - Page 17 -0 A �1 7 a 77 m a 0 00 Building Permit Summary for the Year of 2017 Description Jan. I Feb. Mar. April May June July Aug. _ Sept Oct. Nov. Dec. Totals Est Value 42,088,588.00 2,795,654.00 953,636.00 3,513,379.00 5,742,310.00 2,02Q707.00 1,413,194.00 3,703,156.00 2,784,647.00 560,298.00 801,562.00 1,484,988.00 67,862,119.00 Surcharge 1 5,401.54 1,191.08 493.43 1,880.08 3,087.43 1,350.37 931.61 1,936.55 1,532.341 406.401 454.80 770.00 19,435.63 Blda. Not Fees Permit Fee (New/Remodel) 141,079.07 945.21 7,545.17 23,950.67 47,851.33 13,060.91 15,636.45 24,103.78 21,469.66 4,723.12 10,891.90 10,700.06 321,957.33 Plan Check Fee 25,687.85 257.51 4,533.34 14,282.02 18,395.65 9,844.58 8,852.26 12,404.69 8,390.75 1,904.53 1,425.47 6,165.70 112,144.35 Excavation Fee 100.00 100.00 605.00 1,145.00 605.00 705.00 610.00 705.00 170.00 70.00 570.00 5,385.00 Set Fees (Residential) 250.00 450.00 1,850.00 8,250.00 18,150.00 16,900.00 10,350.00 8,400.00 6,350.00 5,300.00 1,900.00 750.00 78,900.00 Mfg'd Home 185.00 185.00 370.00 185.00 925.00 Moving 175.00 175.00 175.00 525.00 Demolition 250.00 500.00 250.00 250.00 250.00 250.00 150.00 50.00 1,950.00 Sign 180.00 465.00 180.00 850.00 759.00 240.00 308.80 360.00 237.00 130.00 3,709.80 Mechanical/Plumbing 27,658.06 34,833.60 2,759.30 2,763.25 3,585.20 4,288.45 2,614.00 4,782.17 9,387.56 2,903.50 5,882.25 4,034.94 105,492.28 Fire Sprinkling 367.31 65.08 432.39 Other 58.75 402.29 337.50 1,114.69 179.95 478.51 2,571.69 0.00 Total Bldg. Dept. Fees 195,024.98 36,666.32 17,752.81 50,089.69 90,989.47 46,045.44 38,647.71 50,794.44 47,087.97 17,178.15 20,771.57 22,944.29 633,992.84 Feesto other Departments Plbg. Water Meter. 2,040.00 265.00 530.00 2,570.00 3,195.00 1,060.00 795.00 1,060.00 2,545.00 795.00 14,855.00 Parks & Playgrd. 4,130.00 135.00 350.00 1,775.00 215.00 605.00 565.00 565.00 8,340.00 Elect. Territory 800.00 800.00 800.00 1,600.00 4,000.00 SAC Connection 25,690.95 12,420.00 12,535.00 14,628.00 12,650.00 9,200.00 6,900.00 9,200.00 2,300.00 8,579.00 6,900.00 121,002.95 WAC Connection 19,547.55 9,450.00 9,537.50 11,130.00 9,625.00 7,000.00 5,250.00 7,000.00 1,750.00 6,527.50 5,250.00 92,067.55 Tree Fees 600.00 360.00 360.00 1,400.00 1,400.00 1,400.00 600.00 6,120.00 Const Water/Well Conversion 200.00 50.00 100.00 300.00 400.00 150.00 150.00 200.00 50.00 150.00 1,750.00 Total Permit Feesto Others 1 52,208.50 22,320.00 1 24,212.50 1 31,203.00 1 27,245.00 1 19,415.00 1 15,060.00 1 21,025.00 1 7,245.00 1 15,106.50 1 13,095.00 1 248,135.50 Total Permits Fees 1 $ 252,635.02 1 $ 37,857.40 1 $40,566.24 1 $ 76,182.27 1 $ 125,279.90 1 $ 74,640.81 1 $ 58,994.32 1 $ 67,790.99 1 $ 69,645.31 1 $ 24,829.55 1 $ 36,332.87 1 $ 36,809.29 1 f 901,563.97 Total Building Permits 18 18 55 194 428 375 246 213 169 145 62 39 1962 Total Mech & Plbg Permits 2511 21 191 261 301 311 351 291 401 321 221 191 329 Total Permitslssued 1 431 391 741 2201 4581 4061 2811 2421 2091 1771 841 581 2,291 Total Inspections 72 122 148 159 326 479 344 420 272 316 234 138 3,030 Rental Inspection Report from April to December 2018 Rental Property Initial inspections 168 Rental Property Re -inspections 95 Number of units inspected 758 Number of units with no violations 146 Type of violation Smoke detector not working or missing 87 Electrical system components functioning properly 81 Carbon Monoxide detectors missing or not working 69 Plumbing system components functioning properly 37 Chimney and appliances venting properly 25 Interior surfaces intact and sanitary 11 Window and doors functioning properly 11 Handrails and guardrails proper height and place 9 Egress path ways 8 Exterior of building structure 8 Decks, stairways, porches and balconies in safe condition 7 appliances in good working order 6 Fire code violations 5 Fire extinguishers 3 Excessive combustible waste 3 Barbecues closer than 15' of buildings with 3 or more units 2 Door locking devices 2 extension cords used as a permanent power source 2 Combustible storage 2 Rodent infestation 1 Structure is fit for human occupancy 1 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Review of South Grade Road Corridor Improvements Project (1-2/P19-02) Department: PW/Eng LICENSE SECTION Meeting Date: 2/26/2019 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Communications, Requests Time Requested (Minutes): 15 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: At this point in the project delivery/design process, City staff requests that the City Council participate in a review of the proposed South Grade Road Corridor Improvements with the focus being on the Merrill Street to Trunk Highway 15 segment. For your reference, attached is the project layout figure and property owner project notice (sent to immediately adjacent commercial property owners). BOARD ACTION REQUESTED: None Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: C ProDerty Owner Proi ect Notice Letting No. 2/Project No. 19-02 South Grade Road Corridor Improvements Project Adjacent Property Owner (Merrill Street to THIS) Scheduled Meetings Hutchinson City Center (111 Hassan St. SE -Engineering Department) INTRODUCTION The City of Hutchinson would appreciate the opportunity to review the potential South Grade Corridor Improvements project with you in the fairly near future. At this time, project construction may occur as early as the late summer or early fall of 2019. The intent of this meeting is to provide a general project status review and discuss the preliminary roadway/sidewalk/trail corridor layout. There also will be some initial information provided regarding potential property assessments associated with this project. PROPOSED PROJECT IMPROVEMENTS & FUNDING The project area consists of the South Grade Road corridor from Dale Street through the Trunk Highway 15 intersection. This street has been identified as needing moderate surfacing repairs by the City's Pavement Management Program and existing condition observations. Also, the need to address current traffic flow/safety issues and the availability of non -City funding (grants, possible MnDOT participation, etc.) have created a situation where the timely delivery of the proposed improvements is beneficial to the City. At this point, this proposed project is only being considered and is subject to not being addressed this coming construction season depending on City Council approvals. The proposed project consists of reconstruction or overlaying of the existing roadway surface/section, intersection reconfigurations, traffic signal upgrades, pedestrian crossing system installation, limited utility (water & sanitary sewer) replacements/upgrades, storm sewer improvements, draintile installation, signing/striping, street lighting, sidewalks, trails, landscaping and restoration. hi regards to project financing, a portion of the planned work required to accomplish this project is to be funded by Municipal State Aid funding. However, the remainder of the work will need to be funded by City bonds, utility funds and property improvement special assessments. Currently, the proposed project area has been established, but the details of the anticipated improvements are subject to change depending on property owner, public, City Council and/or staff input. GENERAL INFORMATION At this time, we sincerely request that you please contact Patrice VanderVeen at 320-234-4209 or pvanderveen(&ci.hutchinson.mn.us to arrange a meeting with Kent Exner, City Engineer, prior to the end of the working day on Tuesday, February 5'h. If desired, Kent would be willing to meet at your property to discuss the proposed improvements. Thank you for your time and consideration! LEGEND —13 ROAD-1/3—WAl R,MSEG MEDIAH M11) CURB MOUNTABLE MEDIM MD CURB BITUMINOUS TRNL/CONCRETE PROPOSED TRAFFIC SON& EX191W TRAFFIC SIGN& m ANTIQUES TO GO PRELIMINARY CONSTRUCTION LIMITS EX191W RIGHT OF TEMPORMkRY EASEMENT/ROHT OF ENTRY x ACCESS CLOSE HERITAGE SQUARE APARTMENTS CHIROPRACTIC ANYTIME Ln CLINIC FITNESS DENTAL Of T 16S 16' THRU 16 THRU _K. CASH I F1011 PARKING 41 44 ® ��—W LT TURN 11 THRU --23 III y BELL % SOUTH GRADE ROAD IMPROVEMENT Figure 1 PROPOSED CONSTRUCTION LAYOUT W ON I S.A.P 133-130-002PR HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approve/Deny Second Reading and Adoption of Ordinance 19-793 Department: Administration LICENSE SECTION Meeting Date: 2/26/2019 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Unfinished Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached is a copy of the ordinance that would amend and replace Chapter 95 of our City Code dealing with our park system. The language that is included, specifically for section 95.08, was approved as a first reading at your last meeting. The ordinance has been properly posted and would go into effect on April 1, 2019 if adopted. BOARD ACTION REQUESTED: Approve/Deny Second Reading and Adoption of Ordinance 19-793, an Ordinance Amending and Replacing Chapter 95 of the Hutchinson City Code. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE 19-793 AN ORDINANCE AMENDING AND REPLACING CHAPTER 95 — PUBLIC PARKS, OF THE HUTCHINSON CITY CODE The City Council hereby ordains: WHEREAS, as the Hutchinson Parks and Recreation system has expanded over the years; there is a need to update rules and regulations within the park and recreation system as growth and use within the system presents itself, and WHEREAS, Hutchinson City Code, Chapter 95, was last updated in whole in 2004 with revisions in 2012 and 2017, and WHEREAS, Minnesota State Statue 412.491 and 429.021, Subd. 1, give cities the authority to establish, improve, maintain, etc. parks, parkways, and recreational facilities and to protect and regulate their use, and Minnesota State Statue 471.15 gives authority to a city to operate a program of public recreation and playgrounds; and NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Hutchinson, that Chapter 95 of the City Code is hereby amended and replaced to read as follows: § 95.01 DEFINITIONS. For the purposes of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. DIRECTOR. Shall mean and refer to the authorized and acting director of the Hutchinson Parks, Recreation, and Community Education (PRCE) Department. OFF LEASH DOG PARK. A public, city -designated area where a dog owner is permitted to allow a dog or dogs to socialize and exercise off leash, subject to the rules and regulations for such an area. PARK or PARKS. A park, parkway, greenway, playground, open area, athletic field, outdoor ice skating rink, dog park, skateboarding park, and the materials and equipment therein owned, leased or in use by the City of Hutchinson for recreational purposes and for such uses that are normally associated with parks. SHELTERS. Open or enclosed structures located within city parks, including bandstands, the Depot, the Historical Church, and music stages. RECREATIONAL FACILITIES. This includes the Aquatic Center, Recreation Center, Event Center, and Civic Arena. § 95.02 PARK HOURS AND ACCESS. (A) The recreational and educational opportunities of the parks and recreation facilities shall be available to all members of the public regardless, of race, sex, age, creed, national origin or place of residence; however, residency requirements and certain other regulations may be placed upon the participation in various league activities and preferences may be granted to residents of the City of Hutchinson over non-residents under certain circumstances. (B) Public parks of the City will close at 10:00 p.m. each day and shall remain closed to the public until 5:00 a.m. on the next day, unless otherwise posted, except that the following parks will remain open until 11:00 p.m.: Roberts Park Tartan ParkNeterans Memorial Field Library Square (C) City park shelters shall be open and available to the public for rent from 9:00 a.m. to 9:00 p.m. Shelters are open May 1 through Labor Day. After Labor Day and until the third Sunday in October, shelters may be rented by reservation only. City Recreational facilities will be opened and available at a time determined by the Director or their designee. (D) Except as provided in section 95.03, no person may be in, remain in or enter any public park between the park's closing time and 5:00 a.m., unless otherwise posted, and no person may drive into or remain in a public parking area within or immediately adjacent to a public park during the hours when the park is closed. § 95.03 ACTIVITES PERNHTTED AFTER PARK CLOSING. The following activities may continue in the public parks after the parks have closed: (A) Camping at Masonic West River Park/Campground in designated camping sites. "Quiet Time" is from 10:00 p.m. to 6:00 a.m. (B) City sponsored and supervised activities, which because of the nature of the activity, cannot be held during the time when the parks open. (C) Activities sponsored by any other group, association or organization which has applied for and received a permit for such activity pursuant to section 95.04. (D) City custodial or maintenance authorized personnel who must perform their services during the times when the parks are closed. (E) Use of the Luce Line State Trail and the sidewalk within Library Square for traversing purposes. (F) City designated sidewalks and public trails not located within a park are open for public use 24 hours a day unless posted. 2 § 95.04 PUBLIC GATHERING PERNHTS. (A) A permit shall be obtained from the City Council before participating in any of the following activities or special events in a city park. The fee for the permit shall be set annually in the City's Fee Schedule: (1) Carnivals; (2) Community celebrations; (3) Musical Concerts; (4) Use of amplified instruments, music, communication systems or the like that would exceed the requirements of Section 92.018 of the Hutchinson city code (5) Gatherings of 75 or more persons, including picnics, graduations, weddings and political gatherings; and (6) Contests and exhibitions, including among other things, those that require exclusive use or charging admission; and (7) To sell or offer for sale any goods or services (B) Permits shall not be required for those events and activities sponsored by the City or the Parks, Recreation, and Community Education (PRCE) Department, and those sporting events sanctioned by an official league (baseball, softball, etc.), whether admission is charged or not, which is authorized to use a city park by the Director or their designee. (C) A person seeking a permit pursuant to this section shall file a written application on a form supplied by the Director or their designee. The application will state the following information: (1) Name and address of applicant (2) Name and address of the person(s), corporation or association sponsoring the activity or special event (3) Day(s), hour and year for which the permit is desired (4) Park or portion of the park for which the permit is desired (5) Estimate of anticipated attendance (6) Detailed description of the proposed activity (7) Variances required from city and park rules and regulations (8) Other information requested by the Director that is reasonably necessary to determine whether or not a permit will be issued (D) For gatherings of more than two hundred fifty (250) persons or for any activities or events where a fee or donation is being requested, except for those exempt under section 95.04(B), the applicant for a permit under this section shall be required to carry and maintain public liability insurance, with the city as a named insured, providing insurance coverage for bodily injury, death and property damage occurring in connection with applicant's use of the park. Such insurance shall provide coverage in amounts at least equal to the city's maximum liability limits as provided by state law. 3 (E) The applicant for a permit under this article shall indemnify and save harmless the city from all loss, cost and expense arising out of any liability or claims of liability for injury or damages to persons or property sustained or claimed to have been sustained by anyone whoever by reason of the use of occupation of the parks described in this section, whether such use is authorized or not, or by any act or omission of the applicant or any of its officers, agents, employees, players or guests. The applicant shall pay for any and all damage to property of city or loss or theft of such property done or caused by such persons. (F) No permit or preliminarily approved permit application may be transferred, and the permit holder will be bound by all park rules and regulations and applicable ordinances. (G) The Director or their designee is authorized to revoke a permit immediately upon finding of a violation of any park rule, ordinance or conditions of a permit. § 95.05 RENTAL OF MUSIC STAGE AT MASONIC WEST RIVER PARK Exclusive rental of the music stage at Masonic West River Park/Campground past the hours permitted in section 95.02 will be allowed on the condition that the renter applies for a permit under Section 95.04, and that the renter purchases all of the tent and electrical only campground sites. § 95.06 TRAFFIC AND PARKING. It is unlawful for any motorized vehicle or equipment to be parked or operated in any city park or recreational area other than on established roadways and designated parking areas. This section shall not be construed to prohibit the use or parking of a recreational vehicle in designated camping areas in West River Park for a period not in excess of two weeks. This section shall not apply to law enforcement and construction or maintenance equipment operated by, or under a contract with, the city and within the scope of such operation or contract § 95.07 OPEN BURNING RESTRICTED. No person shall start or maintain an open fire in a park, except in an area specifically designated for such use. Cooking Fires made by picnic parties in the park are acceptable, but only in freestanding gas or charcoal barbecue grills. It is also unlawful to leave an area designated for an open fire or a freestanding grill before the fire is completely extinguished. § 95.08 TOBACCO -FREE PARKS. It is unlawful for any person to smoke or use tobacco products within the confines of Tartan Park, which includes the terrain park, skate park and north ball field. This area does not include Veterans Memorial Field and the parking lot adjacent to VMF Park to the west. § 95.09 DOGS AND ANIMALS IN PARKS. All dogs and other domestic animals must be leashed in public parks, except for a designated off -leash dog park. An animal owner or person having custody or control of an animal shall immediately clean up and sanitarily dispose of any feces of the animal. 4 § 95.10 SELLING FOOD, PRODUCTS OR SERVICES AND ADVERTISING PROHIBITED. No person may sell or offer for sale any product, food or service, or advertise in any public park without the prior written approval of the City. § 95.11 DAMAGING VEGETATION IN PARKS. No person may damage or disturb any flower bed, planting area, or ornamental landscaped area within a park, open space or recreational facility. No person may cut, trim or remove any wild flower, tree, shrub, plant, branch or portion thereof, or any soil or other material from a park, open space or recreational facility with the exception of authorized City officials. § 95.12 DESTRUCTION OF PARK PROPERTY No person shall tamper with, climb on, hinder or deface, destroy, disturb, damage or remove any part of any building, structure, sign, light pole, drinking fountain, ornamental fountain, hydrant, table, grill, equipment (other than play equipment specifically designed for climbing, sliding, swinging, etc.), statues, public art or other property within public parks. § 95.13 ADDITIONAL RULES AND REGULATIONS. The Director, or their designee, may establish reasonable rules and regulations for the use of parks and recreation facilities and shelters, and for obtaining permits. Such rules and regulations will be based on a due regard for the purpose for which the facility is established, the safety of those using the facility, the need for supervisory personnel and the maximum number of persons who can safely use the facilities at one time. Park and recreational facilities and shelters may be used by members of the general public for recreational, athletic, and social purposes consistent with the nature of the facility and the safety of the public and property, subject to permit requirements. Specific rules and regulations for the use of park and recreation facilities and shelters established by the Director or their designee should be posted where they apply, and it is unlawful for any person to violate the same when so posted. FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is April 1, 2019. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 26th DAY OF FEBRUARY, 2019 Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor 5 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Site Plan, CUP and Vacation of Easement 1015/1025 Dale St. Department: Planning LICENSE SECTION Meeting Date: 2/26/2019 Application Complete Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has applied for a site plan review, conditional use permit, vacation of easement and re -zoning for the development of a 38 unit active senior apartment located at 1025 Dale St. SW connected to the existing Woodstone Senior Living facility. Detailed information about the project can be found in the attached staff report. A public hearing was held at the planning commission meeting on February 19, 2019. The developer gave an overview of the project and Staff presented the staff report to the Planning Commission. One member of the PC had a question regarding the pond sizing and what year rain event the pond was designed for. Staff noted it is designed for a 100 year rain event. Additionally, there was a question regarding what happens if the pond overflows. Staff indicated there is an overview area going south along the property line out to Cleveland Avenue and also noted it is very rare for ponds to overflow. Joyce Krcil, a neighbor adjacent to the proposed project addressed the Planning Commission and noted she has concerns with drainage, as this area has been very flat since it was graded for a development that was never built many years ago. She indicated that after very heavy rain falls there is often standing water in the backyards of adjacent property. She said it appears the inlet for the tile along the property line is too high and doesn't take the water as it should. She said this tile inlet can also become clogged with debris and neighbors often have to remove the debris so water can drain. Mrs. Krcil also had concerns about lighting on the existing building that will be addressed by the applicant. Staff suggested adding a condition to the approval that noted that the developer must review the drainage on the property line to make sure it is functioning properly. The Planning Commission closed the public hearing and voted unanimously to approve the site plan, conditional use permit, vacation of easement, and re -zoning with the added condition noted above. BOARD ACTION REQUESTED: Approval of resolution for site plan, conditional use permit and vacation of easement. Approval of ordinance approving re -zoning. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15017 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERNHT AND SITE PLAN REVIEW FOR A 38 UNIT ADDITION TO WOODSTONE SENIOR LIVING LOCATED AT 1025 DALE ST SW., HUTCHINSON, MN. FACTS 1. Bear Paw Properties LLC is the owner of the property located at 1025 Dale St SW, Hutchinson; and, 2. The subject property is legally described as: 1015 Dale St SW: Outlot A, Welcome to Our Home Addition, Hutchinson, MN 1025 Dale St SW: Outlot B, Welcome to Our Home Addition, Hutchinson, MN (To be known as: Lot 1, Block 1, Bear Paw Addition.) Woodstone Senior Living, has applied to the City for a conditional use permit and site plan review to allow construction of a 38 unit addition to Woodstone Senior Living at 1025 Dale St SW. Hutchinson. 4. The Planning Commission met on February 19, 2019 and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request due to the following findings and conditions: a. The proposed building and site improvements shall comply with the standards of the R-4 district and the Zoning Ordinance, as well as all other City regulations. b. Complete stormwater calculations must be submitted to the City for final approval prior to building permits being issued. C. Fully engineered plans must be submitted to the City for the proposed land bridge concept for final approval prior to building permits being issued. d. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. e. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work affects roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work is not fully completed within 10 calendar days, the City reserves the right to have the work completed and invoices/assess the property owner for all associated costs. f There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. g. Any exterior refuse collection area(s) must be fully screened. h. The standards for granting a conditional use permit would be met, subject to the conditions stated. Findings of Fact — Resolution # 15017 Woodstone Addition CUP/Site Plan Page 2 i. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use required approval of a new conditional use permit. j. The applicant must obtain all necessary permits for the construction of the proposed project. k. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 1. The possible future addition is not being approved at this time. It appears the site is at its maximum density after the 38-unit addition. in. Screening on the east side of the property between the apartment and homes next door shall be a natural evergreen type screening that is continuous and must be at least 6 feet tall when installed and have the ability to grow to a height of at least 15 feet tall. n. The cul-de-sac in front of the building shall be at least 96 feet in diameter per fire code and be a one-way traffic flow instead of two-way as shown on the existing plans. o. Eliminate eastern most two parking stalls to ensure a 26' minimum width is accomplished per fire code. p. The applicant must review the property line drainage situation and ensure the existing inlet is working properly and is at the appropriate height and that there is positive drainage on the applicant property to the inlet. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit and site plan review at its meeting on February 26, 2019 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: q. The proposed building and site improvements shall comply with the standards of the R-4 district and the Zoning Ordinance, as well as all other City regulations. r. Complete stormwater calculations must be submitted to the City for final approval prior to building permits being issued. S. Fully engineered plans must be submitted to the City for the proposed land bridge concept for final approval prior to building permits being issued. t. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. U. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work affects roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work is not fully completed within 10 calendar days, the City reserves the right to have the work completed and invoices/assess the property owner for all associated costs. V. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. W. Any exterior refuse collection area(s) must be fully screened. X. The standards for granting a conditional use permit would be met, subject to the conditions stated. y. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use required approval of a new conditional use permit. Findings of Fact — Resolution # 15017 Woodstone Addition CUP/Site Plan Page 3 Z. The applicant must obtain all necessary permits for the construction of the proposed project. aa. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. bb. The possible future addition is not being approved at this time. It appears the site is at its maximum density after the 38-unit addition. cc. Screening on the east side of the property between the apartment and homes next door shall be a natural evergreen type screening that is continuous and must be at least 6 feet tall when installed and have the ability to grow to a height of at least 15 feet tall. dd. The cul-de-sac in front of the building shall be at least 96 feet in diameter per fire code and be a one-way traffic flow instead of two-way as shown on the existing plans. cc. Eliminate eastern most two parking stalls to ensure a 26' minimum width is accomplished per fire code. ff. The applicant must review the property line drainage situation and ensure the existing inlet is working properly and is at the appropriate height and that there is positive drainage on the applicant property to the inlet. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 153.35 — 153.51 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit and site plan review to allow construction of a 38 unit addition to Woodstone Senior Living at 1025 Dale St SW., Hutchinson MN is approved. Adopted by the City Council this 26th day of February, 2019. ATTEST: Findings of Fact — Resolution # 15017 Woodstone Addition CUP/Site Plan Page 4 Matthew Jaunich City Administrator Gary T. Forcier Mayor RESOLUTION NO. 15018 RESOLUTION APPROVING THE VACATION OF UTILITY EASEMET AND ROADWAY EASEMENT AT 1025 DALE ST SW, HUTCHINSON. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Bear Paw Properties LLC, property owner, petitioned for the vacation of utility easements through Outlot B, Welcome to Our Home Addition, and vacation of existing right-of-way easements at the current terminus of Cleveland Ave SW. The areas are legally described as: Outlot B, Welcome to our Home Addition 2. The City Council has the Planning Commission recommendation for approval and has found that the public interest will still be served by vacating these easements. 3. The City Council has determined that this vacation is in keeping with the general planning of the City. CONCLUSION RECOMMENDATION: The City Council hereby approves the vacation of easements as described above. Adopted by the City Council this 26th day of February, 2019. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor PUBLICATION NO. 8320 ORDINANCE NO. 19-795 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT 1015 DALE ST SW FROM R-1(SINGLE FAMILY RESIDENTIAL) TO R-4 (HIGH DENSITY RESIDENTIAL) AS REQUESTED BY CITY OF HUTCIIINSON PROPERTY OWNER THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R- 1 (Single Family Residential) to R-4 (High Density Residential): Section 2. That the property to be rezoned to R-4 (High Density Residential) is described as follows: Outlot A, Welcome to Our Home Addition, Hutchinson, MN Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 12th day of March, 2019. ATTEST: Matthew Jaunich, City Administrator Publication Date: June 5, 2016 Gary T. Forcier, Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: February 15, 2019 for February 19, 2019 Planning Commission Meeting Application: CONSIDERATION OF A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, REZONING AND VACATION OF EASEMENT LOCATED AT 1015 AND 1025 DALE ST SW. Applicant: Roman Bloemke CONSIDERATION OF A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, REZONING AND VACATION OF EASEMENT LOCATED AT 1015 AND 1025 DALE ST SW. Existing Zoning: Property Location: Lot Size: Existing Land Use: "indicates property described in this notice 101 r 4 �BID GENERAL INFORMATION R4 — High Density Residential besides for current Outlot A, which is Zoned R-1. 1015 and 1025 Dale St SW. 6.56 Acres Partially developed as Senior Care facility, partially vacant. Site Plan, CUP, Rezone, Vacation of Easement 1015 and 1025 Dale St. SW Planning Commission — 2-19-19 Page 2 Adjacent Land Use: Single-family residential to west and northeast. Attached senior housing to south. Church to north. Multi -family housing to southeast. Adjacent Zoning: R-1 Single -Family Residential to west. R-2 Medium Density Residential to northeast. R- 3 Medium -High Density Residential to southeast. R-4 High Density Residential to south. Comprehensive Plan: Medium Density Residential Neighborhood Zoning History: Has been Woodstone Senior Living Facility for past several years Applicable Regulations: City Code of Ordinances Sections 153.35—153.51 Transportation: The westerly side of the property will continue to be accessed off Dale St SW and the eastern side of the property will be accessed off Cleveland Ave SW. Physical Characteristics: Relatively flat. Site Plan: The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well -planned, stable urban conditions. The following is an overview of site plan considerations. Buildings: The developer is proposing a 38 unit, two-story addition to the existing facility. The new addition will be attached to the existing building by a walkway in order to utilize the commercial kitchen in the original building to serve meals in the new building. The addition will be 88 feet wide at the widest point and approximately 347 feet long. Each one -bedroom unit must have at least 1,500 square feet of lot area on the site and each two -bedroom unit must have at least 2,000 square feet of lot area on site. The proposed 38 units require at least 68,500 square feet of lot area. The lot area where the building is proposed to be built is approximately 118,000, which is almost twice as much land as is required. Open space is also an important aspect of a multi -family project such as this. The zoning ordinance requires 20% open space in the development, which equates to 57,151 square feet of open space. There appears to be over 65,000 square feet of open space on the site, not including the stormwater pond. There has been discussion of a future addition to the 38 unit building. Staff has concerns that there will not be enough open space if this addition is built and it should be noted in the conditions that the future addition is not being approved. The open space does not take into account any of the parking lot/drive areas or ponding areas because these are not considered usable open space. Parking/Access/Circulation Sixty-two parking stalls are proposed for the development and include 48 outside parking stalls and 14 garage spaces. Access to the new addition is proposed to be off Cleveland Avenue SW. The zoning ordinance requires .5 spaces per bedroom for senior apartments, however staff feels it is more realistic to require 1 parking space per bedroom, which equates to 38 parking stalls. This will allows for an additional 24 parking stalls for employees and visitors. Site Plan, CUP, Rezone, Vacation of Easement 1015 and 1025 Dale St. SW Planning Commission — 2-19-19 Page 3 Access to the existing Woodstone Facility will be off Dale Street SW, as it currently exists today. Access to the easterly side of the development will be off Cleveland Avenue SW. The access on the east side, which will be an extension of Cleveland Ave., will be privately maintained. There will be a right-of-way easement granted to the City for the access drive, which is essentially an extension of Cleveland Ave. that terminates in front of the building. This will allow the traveling public to utilize the roadway, although there will likely be very little public traffic on the access drive. In addition, emergency services will have access to the access drive. The right-of-way easement granted to the City is not implying any maintenance on the Bear Paw property. All maintenance, including snow removal and other street maintenance will be the responsibility of the property owner. The access drive will not have to be built to City street standards. The existing right-of-way easement for the temporary cul-de-sac shall be vacated. Fire code requires a 96' diameter cul-de-sac, it appears the cul-de-sac in the submitted plans is 88' diameter. Fire code also requires a 26' wide access drives. It appears that the two eastern more parking stalls may need to be eliminated to ensure that the 26' wide access drive is maintained. Landscaping and Lighting: The landscape plan is calling for 39 trees to be planted as part of the project. The City arborist will review the Landscape Plan at the time of building permit to determine if the tree species are compatible in Hutchinson and if any other changes are needed. A primary concern off staff is to ensure there is adequate screening on the east side of the new building, adjacent to the existing homes. A 6.5 fence is being proposed along the east property line. Staff recommends the fence be increased to 8 feet in height. In addition to the fence, the developer is proposing four Colorado Blue Spruce Trees for screening. Lighting of the site appears to be adequate. Per the Zoning Ordinance, lighting installed must be indirect and shall not produce glare on adjacent properties or public right of ways. Stormwater Management: The stormwater calculations and appropriate down gradient receiving pipe information will be submitted with the building permit. If this information is not satisfactory to the City, the building permit will not be issued. In addition, a Construction Stormwater NPDES permit will be required. In addition, a stormwater maintenance agreement will be required for the north pond. Utilities The developer is proposing a utility bridge over the water main that will run between the existing building and proposed building. The water main is located within a water main easement and it is very atypical to allow any type of structure over a utility easement. However, because of the circumstances of this site, staff believes the utility bridge concept can work if all of the details are worked out and the City receives fully engineered plans for consideration of approval. There are many questions to be answered and plans to be reviewed regarding the utility bridge and how the proposed building's foundation interacts with the water main. Staff has reviewed some preliminary information and is waiting for plans that are more detailed. Staff wants to make it clear that approving the site plan does not mean the utility bridge concept is formally approved. If the utility bridge is not approved by the City of Hutchinson, a building permit will not be issued for the project. Conditional Use Permit: The Conditional Use Permit (CUP) is required for multiple -family buildings in an R-4 zoning district. The buildings appear to meet all applicable zoning regulations. Site Plan, CUP, Rezone, Vacation of Easement 1015 and 1025 Dale St. SW Planning Commission — 2-19-19 Page 4 The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conclusion: The proposed project is desirable and will contribute to the general welfare of the neighborhood in the subject location, as it will utilize land that is currently vacant. 2. The proposed project is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the project appears to meet all zoning requirements. 3. The proposed building(s) will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Vacation of Easements: The existing utility easement per document 427284 needs to be vacated due to the location of the new building. This easement was re-established in the plat that was approved last month. In addition, the existing right-of-way easement per document 424008 at the current terminus of Cleveland Avenue SE needs to be vacated. A new right-of-way easement was completed with the plat that was approved last month. Section 13.05 of the City Charter states: "A majority of the council may by resolution vacate any street, alley or any public grounds within the city. Such vacation may be made only after published notice and an opportunity of affected property owners and public to be heard, and upon such further terms and by such procedure as is prescribed in MN Stat 412.851, and which the council by resolution may prescribe. A notice of completion of such proceedings shall be filed with the proper county officers in accordance with law." Rezoning: The Comprehensive Plan guides this area as medium density residential development, which is development that is between 4 and 8 units per acre. The proposed development fits the density of the R-4 Zoning district as noted above in the unit area calculations. The only thing proposed on the lot being rezoned is the storm water pond and open space. Staff feels the R-4 zoning request is acceptable and fits in with the neighboring property zoning designations, as well as the surrounding uses in this area. Site Plan, CUP, Rezone, Vacation of Easement 1015 and 1025 Dale St. SW Planning Commission — 2-19-19 Page 5 Recommendation: Staff recommends approval of the site plan, conditional use permit, rezoning from R-3 to R-4 and vacations with the following conditions of approval: 1. Staff recommends approval of the vacation and release of easements (Documents 427284 and 424008) as noted above. 2. The proposed building and site improvements shall comply with the standards of the R-4 district and the Zoning Ordinance, as well as all other City regulations. 3. Complete stormwater calculations must be submitted to the City for final approval prior to building permits being issued. 4. Fully engineered plans must be submitted to the City for the proposed land bridge concept for final approval prior to building permits being issued. 5. Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. 6. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work affects roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work is not fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. 7. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the buildings. 8. Any exterior refuse collection area(s) must be fully screened. 9. The standards for granting a conditional use permit would be met, subject to the conditions stated. 10. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 11. The Applicant must obtain all necessary permits for the construction of the proposed project. 12. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 13. The possible future addition is not being approved at this time. It appears the site is at its maximum density after the 38-unit addition. 14. The fence on the east side of the property shall be a minimum of 8 feet tall. 15. The cul-de-sac in front of the building shall be at least 96 feet in diameter per fire code and be a one- way traffic flow instead of two-way as shown on the existing plans. 16. Eliminate eastern most two parking stalls to ensure a 26' minimum width is accomplished per fire code. EXISTING STRUCTURE � 9 ASPHALT SHINGLES - OVER 15# FELT, TYP- 9 ®o a® �� 9 o® �® ®o i® ®0 9 �® ROOF BRNG o® 120'-1OR SECOND FLO re 0® FIRST FLOOR 6/4"x11 V4"LP SNIARTSIDETRIM- LP SMARTSLAP SIDING'B' 2'SYMHETIC STONE —1ooo° '_ PROFILE) - COLOR'B' - PROFILE) n SOUTH ELEVATION ROOFBRNG ® ® ® ® 120' -1 314" SECOND FLOOR 111' - 0 6i8" FIRST FLOOR Lou 0" n EAST ELEVATION `J 1"=30'4' PRE- FINISHED BRACKET ASPHALT SHINGLESOVER15# ELT, TYR ROOF BRa G ®® i® ®0 0® ®0 ii FIRSTFLOOR 100' a° 2" SYNTHETIC STONE ---- TONE 6/4'x 111/4' LP SMARTSIDETRIM EXISTING STRUCTURE LP SMARTSIDE LAP SIDING (0" PROFILE) - COLOR'B' n NORTH ELEVATION `J 1"=30'4' L BRUNTON HUTCHINSON1 MN 1 ARCHITECTS 6 ENGINEERS 0 / � \� e® � o� �> ~ \ (� �- z�,�, /_. a F. k74� 130 = V-0" LLnF-== 0 15 30 45 60 LOBBY HUTCHINSON, MN MAIN FLOOR ADDITION - 25,071 SOFT SECOND FLOOR ADDITION - 23,039 SQ FT TOTAL- 48,110SQFT i v / / FUTURE 73EDROOM 1BEDROOM 2BED 2BEUROOM 2BEDROOM 2BED 2BEDROOM 1BEDROOM CORRIDOR / 6BOSF WSF %0 F-- %2SF %2SF 95 SF' %2SF 644SF STOR, -�i THEATER 151 SF MECH 393 SIF STAFF 9-J � I E, rq o o o Fj �� o ROOM 1BEDROOM 1BEDROOM 1BEDROOM 213EUROOM 2BEUROOM 2BEUROOM 2BEUROOM 2BEDROON UNIT 642 SF WSF 644SF %OSF %2SF %2SF %OSF 952 SF )SF W 4" n PROPOSED FIRST FLOOR BRU NTON Ur•=ao•-o• ARCHITECTS 6 ENGINEERS 1:30 = V-0" =F—== 0 15 30 45 60 HUTCHINSON, MN 1 BEDROOM 1BEDROOM 700 SF 700 SF GAME ROOM 7BEDROOM 1BEDROOM FUTURE / 66OSF WSF 337 SF_ CORRIDOR / a ID u FRNESS 913 SF MAIN FLOOR ADDITION - 25,071 SOFT SECOND FLOOR ADDITION - 23,039 SQ FT TOTAL- 48,110SQFT .I�� li �ii f III � 'III r I — 178® II � � � j.j a � . ■ uP16dv u N� P N o� C N N 00 171 1BEOBOOM 2BEDROOM 2BEDROOM 1BEDROOM 1BEDROOM 1BEDROOM 2BEDROOM 2BEDROOM 2BEDROOM 2BEDROOM 2BEDROOM 710SF 975 SF 960SF 642SF 643SF WSF 960SF 952SF 952SF 960SF 952SF n PROPOSED SECOND FLOOR U r =3UL L BRUNTON l ARCHITECTS 6 ENGINEERS FEW .. ... . .... � o / — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - 0 T Im, 'o, T //V, .N. TI 'o'! '4 6,�PING N LLI 11-1 c ELAND EV AVE 2�� .N.L,W4a M--- —M, —D I lIAlTALL POND1 PROPOSED GARAGES "Dar POND'a,mxx 14 TOTAL UNITS FFE1074.30 — — — — — — — — — — — — — — — — — — — — — — ONE H AU " s H BEAR PAW ADDITION* 2 —1— DHN I'l �l 7-SHE— M SMITHMA �3 IL SITE PLAN I I I I I I I II I I II I I it I I II I I I I II II — I I El o II II l i I I z A le � I Tea � G — I� L � � E�xEx,uMxox�.�xx�o�xo E � � � � "tt mEn uxE � GINFORM I 6 -j =xowrExnowM ,, ��xw.wxx�x��w �a�w ®JONES WaSH BEAR PAW AMMON * HAUGH NUTCHNSON i SMITH •acowE NONE w1YilDENf CDNRYIf —1— D NII x17 SHEETS PRE HPLF SGIE ONERAU SRE PUN � 3 I It's LeceNo tD PROPOSED SUFFAE -TER FLOW DIRECTION _ IAll % ! l I t Exsnrv0 SURFUE MTER FLOW DIRECTION \d kq� a J -- aqa EXSnNG EI-TON CONTOUR LINE !1!— PRO PMEO EI£VPi Dli CONTOUR LINE FC%%%%.% FINISH —DE EI£VPTON / _ >— GL%%%%.% GUTTER UNE 0—TON TC%%%%.% TOP OF CURB EI£VhnON CR%%%%.% GRPn: EI£VhnON HP HIGH PONT IP LOW POINT ®DD JONES"' BEAR PAW AITION* 4Fr HAUGH NIJTCNNSON 3 SMITH •aco� NGNE w1YilDA:NT OGNPANY ow,wlrvcs a rvli xI J SHEETS PRE HALF ScnIE OVERALL GRADING PUN 3 4 9 H � aW' m: w 1M t : op as � � s ag- a = / U F O _ �y UNUSCAPE�W Q PLAN L� L z Ti-41 EASEMENT VACATION EXHIBIT --part of- Otioot III WELCOME NO OUR HOME ADDITION, McLeod County, Minnesota. DENOTES EASEMENT TO BE VACATED / ys��' <S89°52'47"S 4f4.23 --L— ----- ',o NORTH a�'` o . bap82 --=----------------- ---- --------------=--T--- 7� �TG� 2ga _ —== UTILITY EASEMENT PER ooc. No21/4/��_ c9�O Fk �1U _ - Is, "Ne G O b" x 73.35--------_--------- ^na 22"E SB3"2T56"� P�'� ------ --- ---- ------- N09'09'22"E 299.14 EASEMENT TO BE VACATED: Utility Easement filed September 29, 2016 as Document No. 427284. Denotes Iron Set Bearings shown are on hereby certify that this plan, survey or report was prepared by me or under rn ww pII�� • Denotes Iron Found an assumed datum. direct supervision and that I am a duly Registered Land Surveyor under the laws E_tl_ RU� SCR �N6_ of the State of Minnesota. Dated this 7th day of lanuary , 2019. fT1Bx Professional Land Surveyors Scale 1"= 50' Drawn By: SNN // w .e9,x9.�om 9905thAvenueSE Suite �{ License No 45356 Hutchinson, MN 5�350 ob No.: 18759PP Project Manager: KDN rI.(320)59a2u25Fxnt320)531-s595 EASEMENT VACATION EXHIBIT -for- CITY OF HUTCHINSON, MN part of- Outlot 13, WELCOME TO OUR HOME ADDITION, McLeod County, Minnesota. °�—--------------- 10 I I NORTH I I I W � Si O EAST LINE OF Outlot B, WELCOME____, I TO OUR HOME ADDITION o r � � I n A r— - \ ; S89°55'08"W I II n ire o 20.00`1\ r_ r_ , M I \A CENTERLINE OFLCLEVELAND AVE. SW 7 I I (AS DEDICATED BY PLAZA HEIGHTS) - I ; _S89°55'08"W 51.96 y \ --EASEMENT PER OOC. No.424009----_______-- \� —B� TO BE VACATED \I I I \ I— I - A r \ r l / A I I I I / \ L/ L l I I I \/ N <'L ,. DESCRIPTION OF RIGHT OF WAY EASEMENT TO BE VACATED PER DOC. NO.424008 A 60.00 foot wide easement for public right of way purposes over, under and across part of Outlot B, WELCOME TO OUR HOME ADDITION, according to the record plat thereof, the centerline of said easement is described as follows: Beginning at the intersection of the east line of said Outlot B and the centerline of Cleveland Avenue SW as dedicated in PLAZA HEIGHTS, according to the record plat thereof; thence South 89 degrees 55 minutes 08 seconds West, assuming the east line of said BEAR PAW ADDITION has a bearing of South 00 degrees 04 minutes 52 seconds East, a distance of 20.00 feet and said centerline there terminating. Together with an easement for public right of way purposes over, under and across part of said Outlot B, not included in the above described easement, which lies within the circumference of a circle having a radius of 60.00 feet. The center of said circle is a point 51.96 feet from the terminus of the above described centerline, as measured along the westerly prolongation of said centerline. DENOTES EASEMENT TO BE VACATED L---J Location: Hutchinson, MN Scale 1 "= 30' 1Drawn By: SNN Project Manager: KDN Job No.: 18759PP o Denotes Iron Set I • Denotes Iron Found Bearings shown are on an assumed datum. I hereby certify that this plan, survey or report was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws E. G. RHO 8 SONS. INC. Professional Land Surveyors of the Stat o innesoto. Dated this 7th day of January 2019. www.e0rud.com 990 5th Avenue SE, Suite 2 License No. 45356 Hutchinson, MN 55350 Tel. (320) 587.2025 Fax (320) 587.2595 CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15017 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT AND SITE PLAN REVIEW FOR A 38 UNIT ADDITION TO WOODSTONE SENIOR LIVING LOCATED AT 1025 DALE ST SW., HUTCHINSON, MN. FACTS 1. Bear Paw Properties LLC is the owner of the property located at 1025 Dale St SW, Hutchinson; and, 2. The subject property is legally described as: 1015 Dale St SW: Outlot A, Welcome to Our Home Addition, Hutchinson, MN 1025 Dale St SW: Outlot B, Welcome to Our Home Addition, Hutchinson, MN (To be known as: Lot 1, Block 1, Bear Paw Addition.) 3. Woodstone Senior Living, has applied to the City for a conditional use permit and site plan review to allow construction of a 38 unit addition to Woodstone Senior Living at 1025 Dale St SW. Hutchinson. 4. The Planning Commission met on February 19, 2019 and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request due to the following findings and conditions: a. The proposed building and site improvements shall comply with the standards of the R-4 district and the Zoning Ordinance, as well as all other City regulations. b. Complete stormwater calculations must be submitted to the City for final approval prior to building permits being issued. C. Fully engineered plans must be submitted to the City for the proposed utility bridge concept for final approval prior to building permits being issued. d, Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. C. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work affects roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work is not fully completed within 10 calendar days, the City reserves the right to have the work completed and invoices/assess the property owner for all associated costs. f. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. g. Any exterior refuse collection area(s) must be fully screened. h. The standards for granting a conditional use permit would be met, subject to the conditions stated. Findings of Fact — Resolution # 15017 Woodstone Addition CUP/Site Plan Page 2 i. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use required approval of a new conditional use permit. J. The applicant must obtain all necessary permits for the construction of the proposed project. k. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 1. The possible future addition is not being approved at this time. It appears the site is at its maximum density after the 38-unit addition. m. Screening on the east side of the property between the apartment and homes next door shall be a natural evergreen type screening that is continuous and must be at least 6 feet tall when installed and have the ability to grow to a height of at least 15 feet tall. n. The cul-de-sac in front of the building shall be at least 96 feet in diameter per fire code and be a one-way traffic flow instead of two-way as shown on the existing plans. o. Eliminate eastern most two parking stalls to ensure a 26' minimum width is accomplished per fire code. P. The applicant must review the property line drainage situation and ensure the existing inlet is working properly and is at the appropriate height and that there is positive drainage on the applicant property to the inlet. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit and site plan review at its meeting on February 26, 2019 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: q. The proposed building and site improvements shall comply with the standards of the R-4 district and the Zoning Ordinance, as well as all other City regulations. r. Complete stormwater calculations must be submitted to the City for final approval prior to building permits being issued. S. Fully engineered plans must be submitted to the City for the proposed utility bridge concept for final approval prior to building permits being issued. t. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. U. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work affects roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. 1 F the work is not fully completed within 10 calendar days, the City reserves the right to have the work completed and invoices/assess the property owner for all associated costs. v. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. W. Any exterior refuse collection area(s) must be fully screened. X. The standards for granting a conditional use permit would be met, subject to the conditions stated. Y. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use required approval of a new conditional use permit. Findings of Fact — Resolution # 15017 Woodstone Addition CUP/Site Plan Page 3 Z. The applicant must obtain all necessary permits for the construction of the proposed project. aa. If the proposed use fails to start operation within one year of the conditional use permit being granted. the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. bb. The possible future addition is not being approved at this time. It appears the site is at its maximum density after the 38-unit addition. cc. Screening on the east side of the property between the apartment and homes next door shall be a natural evergreen type screening that is continuous and must be at least 6 feet tall when installed and have the ability to grow to a height of at least 15 feet tall. dd. The cul-de-sac in front of the building shall be at least 96 feet in diameter per fire code and be a one-way traffic flow instead of two-way as shown on the existing plans. cc. Eliminate eastern most two parking stalls to ensure a 26' minimum width is accomplished per fire code. ff. The applicant must review the property line drainage situation and ensure the existing inlet is working properly and is at the appropriate height and that there is positive drainage on the applicant property to the inlet. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 153.35 — 1 53.51 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, 'THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit and site plan review to allow construction of 38 unit addition to Woodstone Senior I.iving at 1025 Dale St SW., Hutchinson MN is approved. Adopted by the City Council this 26th day of February, 2019. AT FIST: Findings of Fact — Resolution # 15017 Woodstone Addition CUP/Site Plan Page 4 Matthew Jaunich City Administrator Gary T. Forcier Mayor RESOLUTION NO. 15018 RESOLUTION APPROVING THE VACATION OF UTILITY EASEMENT AND ROADWAY EASEMENT AT 1025 DALE ST SW, HUTCHINSON. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Bear Paw Properties LLC, property owner, petitioned for the vacation of utility easements (Document 427284) through Outlot B, Welcome to Our Home Addition, and vacation of existing right-of-way easements (Document 424008) at the current terminus of Cleveland Ave SW. The areas are legally described as: Outlot B, Welcome to ❑ur Home Addition 2. The City Council has the Planning Commission recommendation for approval and has found that the public interest will still be served by vacating these easements. 3. 'The City Council has determined that this vacation is in keeping with the general planning of the City, CONCLUSION RECOMMENDATION: The City Council hereby approves the vacation of easements as described above. Adopted by the City Council this 26th day of February, 2019. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: North Park Tennis / Pickleball Court Replacement Department: PRCE LICENSE SECTION Meeting Date: 2/26/2019 Application Complete Contact: Dolf Moon Agenda Item Type: Presenter: Dolf Moon Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The four court tennis/ pickelball facility Located within North Park is in need of replacement. The City along with ISD 423 also in need of court replacement jointly evaluated a project to address both school and community needs. Larson Engineering Inc. was hired to develop plans and specifications to address these facilities. The PRCE Advisory Board evaluated several options before recommending each entity construct a facility on their current sites. Soil borings at North Park identified the need for nearly $200,000 in soil corrections to construct a bituminous surfaced facility. This finding made post tensioned concrete a viable option as a replacement alternative. This project will address drainage issues both around the courts and the building. It will remove the elevation difference between the north and south courts. And will expand the pickleball courts from four to seven. The bidding process allowed contractors to bid the project up to five different ways. Either bituminous or post tension concrete at the park site or a project at both the city and school location. Larson Engineering estimated the North Park site two ways $569,270 for bituminous and $536,195 for post tension concrete. The low bid of $537,165 was slightly ($970) over the estimate. We are recommending the project be awarded to R&R Excavating in the amount of $537,165. Mike Murphy of Larson Engineering reviewed references and found their overall performance, workmanship, scheduling,and quality control to be satisfactory. I will attend the next Council meeting to address any questions you may have. Thanks for your consideration. BOARD ACTION REQUESTED: Approval and Awarding North Park Tennis/ Pickleball Court Replacement Project to R&R Excavating in the amount of $537,165 Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 537,165.00 Total City Cost: $ 537,165.00 Funding Source: Capitol Projects Fund Remaining Cost: $ 0.00 Funding Source: Larson Larson Engineering, Inc. DOCUMENT 00 50 00 BID FORM ONE — HUTCHINSON HIGH SCHOOL TENNIS COURT RECONSTRUCTION SUBMITTED BY: Company: °V 11 e_ Add ress: l `l - l- 1 rl W �✓ ' Estimator: /p`r* Phone Number: C L� 'r�ln� ►�� N�,N SS LSD SUBMITTED TO: Mr. Brian Mohr Director of Buildings, Grounds, and Student Transportation Hutchinson Public Schools — ISD 423 30 Glen Street NW Hutchinson, MN 55350 Brian.mohr@isd423.org FOR: Hutchinson Public Schools 2019 Tennis Court Reconstruction PROJECT NO.: 12186837.000 OWNER: Hutchinson Community School District 1200 Roberts Rd SW Hutchinson, MN 55350 The undersigned, being familiar with the local conditions affecting the cost of the work and with the Contract Documents, including the Invitation for Bid, Instructions to Bidders, General and Supplementary Conditions, Divisions 01, 02, 31 and 32: and Plans on file in the office of Larson Engineering in accordance with the provisions thereof, hereby proposes to furnish all labor, materials, and equipment necessary for: Acknowledgement of Addenda: Addendum # Addendum # Date Received: 12-51) q Date Received: i 00 50 00-1 5 Larson Larson Engineering, Inc. BID ITEM ONE — HUTCHINSON HIGH SCHOOL TENNIS COURT RECONSTRUCTION: Total project cost to reconstruct the tennis court at the Hutchinson High School as specified in the Plans and Specifications for the sum of: UNIT PRICES A. All unit prices, where applicable, shall include the removal of existing materials. 1. Unit Price One: Provide a unit price for the addition or reduction of 6 inches of reinforced concrete pavement over 6 inches of new base aggregate. $ IS.oc) per square foot Z. Unit Price Two: Provide a unit price for the addition or reduction of 4 inches of unreinforced concrete pavement over 6 inches of new base aggregate. $ per square foot In submitting this bid, it is understood that the right is reserved by the Owner to reject any and all bids and it is agreed that this bid may not be withdrawn for a period of 60 days after the date of the bid opening. The Owner reserves the right to accept any or all bid Items regardless of the order listed. It is the Owner's intent to award the contract to one contractor. All Addenda shall become part of the Bid and the Work, and shall be acknowledged above in the spaces provided. A bid shall be rejected if it contains any alteration or erasure unless the alteration or erasure is corrected as herein provided. An alteration or erasure may be crossed out and the correction thereof printed in ink or typewritten adjacent thereto and initialed in ink by the person signing the bid. The person signing the bid shall also file a certificate with the bid explaining the correction of the alteration or erasure. Each bid must be accompanied by bid security as described in the Instructions to Bidders. 00 50 00-2 Larson Larson Engineering, Inc. If a Corporation, what is the State of Incorporation If a Partnership, state full name of all co-partners: OFFICIAL ADDRESS \1�tq NWV 22Sb�� N1i1Mil SS3So FIRM NAME V� fi nc . By pp Title By Title 00 50 00-3 Responsible Contractor Verification Minnesota Statute 16.C.285 Hutchinson Public Schools 2019 Tennis Court Reconstruction Hutchinson MN The undersigned is an owner/officer of the company submitting a Bid or Proposal and swears under oath that, as of the time of submitting its Bid or Proposal for the above -referenced project ("Project"), the company verifies compliance with each of the minimum criteria in Minnesota Statute 16C.285, subd. 3. The first -tier subcontractors that the company preliminarily intends to engage for work on the Project are: 1. V'D "Zz's W-� vt tt 't— " 0�, N) �( Q z. ('..wnev Pt s-t 3. &AA-\Ay\J �=tn a. _11��L�l1VY�Cl.V1�S •' 5. 6. 7. 8. 9. 10. The first -tier subcontractors listed above have provided to the company verifications of compliance required by Minnesota Statute 16C.285, subd. 3 (7). The company has not yet determined all subcontractors who will be hired for the Project. The remaining first -tier subcontractors that company intends to retain on the Project have not yet been determined. If company retains additional subcontractors for the Project after submitting this verification to the public owner, then company will obtain verifications of compliance from each additional subcontractor with which it has a direct contractual relationship and shall submit a supplemental verification confirming compliance with Minnesota Statute 16C.285, subd. 3, clause (7), within 14 days after retaining those subcontractors. Date:_ Company By: Its: Owner/Officer Subscribed and sworn to before me this ��—day of 'HN 20 of y Public u a JENNIFER L. RATIO NOTARY PUBLIC -MINNESOTA ^�� My Comm. Exp. ,fan. 31 2022 7, Larson Vr Larson Engineering, Inc. DOCUMENT 00 50 01 BID FORM TWO - PARK ELEMENTARY TENNIS COURT RECONSTRUCTION SUBMITTED BY: Company: n` . Address: qffi&N 2-2- sl[)\- l ' V 1 '��' lei 1JQ� �" ►1 V JLk.�� Estimator: �- ffp ti`-�. \f lr K Phone Number: op) J U J — s ! 1 (] SUBMITTED TO: Mr. Brian Mohr Director of Buildings, Grounds, and Student Transportation Hutchinson Public Schools— ISD 423 30 Glen Street NW Hutchinson, MN 55350 Brian.mohr@isd423.org FOR: Hutchinson Public Schools 2019 Tennis Court Reconstruction PROJECT NO.: 12186837.000 OWNER: Hutchinson Community School District 1200 Roberts Rd SW Hutchinson, MN 55350 The undersigned, being familiar with the local conditions affecting the cost of the work and with the Contract Documents, including the Invitation for Bid, Instructions to Bidders, General and Supplementary Conditions, Divisions 01, 02, 31 and 32: and Plans on file in the office of Larson Engineering in accordance with the provisions thereof, hereby proposes to furnish all labor, materials, and equipment necessary for: Acknowledgement of Addenda: Addendum # 1 Date Received: k 1 2—�5 } Addendum # Z Date Received: 113,10 00 50 00-1 5 Larson Larson Engineering, Inc. BID ITEM ONE — PARK ELEMENTARY SCHOOL TENNIS COURT RECONSTRUCTION WITH BITUMINOUS PAVEMENT: Total project cost to reconstruct the tennis court at the Park Elementary School with Bituminous Pavement as specified in the Plans and Specifications for the sum of: X� �Akl +`u S�l�, �S100.100 BID ITEM TWO — PARK ELEMENTARY SCHOOL TENNIS COURT RECONSTRUCTION WITH POST - TENSIONED CONCRETE PAVEMENT: Total project cost to reconstruct the tennis court at the Park Elementary School with Post -Tension Concrete Pavement as specified in the Plans and Specifications for the sum of: UNIT PRICES A. All unit prices, where applicable, shall include the removal of existing materials. 1. Unit Price One: Provide a unit price for the addition or reduction of paving 3.5" of bituminous pavement (placed in two lifts) over 6" of base aggregate. $ . C)D per square yard 2. Unit Price Two: Provide a unit price for the addition or reduction of 4" Portland cement concrete over 6" of base aggregate. $ 1S. M per square foot In submitting this bid, it is understood that the right is reserved by the Owner to reject any and all bids and it is agreed that this bid may not be withdrawn for a period of 60 days after the date of the bid opening. The Owner reserves the right to accept any or all bid Items regardless of the order listed. It is the Owner's intent to award the contract to one contractor. All Addenda shall become part of the Bid and the Work, and shall be acknowledged above in the spaces provided. A bid shall be rejected if it contains any alteration or erasure unless the alteration or erasure is corrected as herein provided. An alteration or erasure may be crossed out and the correction thereof printed in ink or typewritten adjacent thereto and initialed in ink by the person signing the bid. The person signing the bid shall also file a certificate with the bid explaining the correction of the alteration or erasure. Each bid must be accompanied by bid security as described in the Instructions to Bidders. 00 50 00-2 15 Larson Larson Engineering, Inc. If a Corporation, what is the State of Incorporation: If a Partnership, state full name of all co-partners: OFFICIAL ADDRESS 1Nq Nine 22- Sv�xAl/, ��V„nSon MN SS3So Mmx1csbV,k FIRM NAME By Title 00 50 00-3 Responsible Contractor Verification Minnesota Statute 16.C.285 Hutchinson Public Schools 2019 Tennis Court Reconstruction Hutchinson MN The undersigned is an owner/officer of the company submitting a Bid or Proposal and swears under oath that, as of the time of submitting its Bid or Proposal for the above -referenced project ("Project"), the company verifies compliance with each of the minimum criteria in Minnesota Statute 16C.285, subd. 3. The first -tier subcontractors that the company preliminarily intends to engage for work on the Project are: 2. �1oSs �Y�e 3. C,1y r�_ey Pos *MQ_�\)oy Eyc&i of� LDQ,iv�D I a. (�O.II��A.YU �trlc 6. buy-+ Vyo 7. 8. 9. 10. The first -tier subcontractors listed above have provided to the company verifications of compliance required by Minnesota Statute 16C.285, subd. 3 (7). The company has not yet determined all subcontractors who will be hired for the Project. The remaining first -tier subcontractors that company intends to retain on the Project have not yet been determined. If company retains additional subcontractors for the Project after submitting this verification to the public owner, then company will obtain verifications of compliance from each additional subcontractor with which it has a direct contractual relationship and shall submit a supplemental verification confirming compliance with Minnesota Statute 16C.285, subd. 3, clause (7), within 14 days after retaining those subcontractors. Date: C9- h l Subscribed and sworn to before me this �dayofr \1 20 1q . No ry ublic Exc av In I nL Company 4 By: _ _ Its: Owner/Officer 5 JENNIFER L. RATE NOTARY PUBLIC.MINNES07A y.. My Comm. Exp. Jan. 31 2022 VF Larson Larson Engineering, Inc. SUBMITTED BY: Company: I Address: 1 4 Estimator: DOCUMENT 00 50 02 BID FORM THREE -- COMPREHENSIVE BIDDING W 2 S)uo^n �Y T't aeK Phone Number: L,�CI"�-� S( S f I &' M N SS3S0 SUBMITTED TO: Mr. Brian Mohr Director of Buildings, Grounds, and Student Transportation Hutchinson Public Schools — ISD 423 30 Glen Street NW Hutchinson, MN 55350 Brian. mohr@isd423.org FOR: Hutchinson Public Schools 2019 Tennis Court Reconstruction PROJECT NO.: 12186837,000 OWNER: Hutchinson Community School District 1200 Roberts Rd SW Hutchinson, MN 55350 The undersigned, being familiar with the local conditions affecting the cost of the work and with the Contract Documents, including the Invitation for Bid, Instructions to Bidders, General and Supplementary Conditions, Divisions 01, 02, 31 and 32: and Plans on file in the office of Larson Engineering in accordance with the provisions thereof, hereby proposes to furnish all labor, materials, and equipment necessary for: Acknowledgement of Addenda: j Addendum # I Date Received. Addendum # ?I Date Received: 00 50 00-1 5 Larson Larson Engineering, Inc. BID ITEM ONE — HUTCHINSON HIGH SCHOOL AND PARK ELEMENTARY SCHOOL TENNIS COURT RECONSTRUCTION WITH POST -TENSIONED CONCRETE PAVEMENT: Total project cost to reconstruct the tennis courts at Hutchinson High School and Park Elementary School with Post -Tension Concrete Pavement as specified in the Plans and Specifications for the sum of: lM� 11i uy` `�►'Vy�.Q.p � n �� Si �� - � �,t..a�,c.g-r:�v�� I I �W ' ?)as, D73 UNIT PRICES A. All unit prices, where applicable, shall include the removal of existing materials. 1. Unit Price One: Provide a unit price for the addition or reduction of 6 inches of reinforced concrete pavement over 6 inches of new base aggregate. $ ti�-all per square foot 2. Unit Price Two: Provide a unit price for the addition or reduction of 4 inches of unreinforced concrete pavement over 6 inches of new base aggregate. $ Is.00 per square foot In submitting this bid, it is understood that the right is reserved by the Owner to reject any and all bids and it is agreed that this bid may not be withdrawn for a period of 60 days after the date of the bid opening. The Owner reserves the right to accept any or all bid Items regardless of the order listed. It is the Owner's intent to award the contract to one contractor. All Addenda shall become part of the Bid and the Work, and shall be acknowledged above in the spaces provided. A bid shall be rejected if it contains any alteration or erasure unless the alteration or erasure is corrected as herein provided. An alteration or erasure may be crossed out and the correction thereof printed in ink or typewritten adjacent thereto and initialed in ink by the person signing the bid. The person signing the bid shall also file a certificate with the bid explaining the correction of the alteration or erasure. Each bid must be accompanied by bid security as described in the Instructions to Bidders. 00 50 00-2 5 Larson Larson Engineering, Inc. If a Corporation, what is the State of Incorporation If a Partnership, state full name of all co-partners: OFFICIAL ADDRESS 11� �w�1 Z2 So..c'M �1�G1rii�S�n MY�I SS3S� 1 ,(,SZVtA- FIRM NAME By Titl 00 50 00-3 Responsible Contractor Verification Minnesota Statute 16.C.285 Hutchinson Public Schools 2019 Tennis Court Reconstruction Hutchinson MN The undersigned is an owner/officer of the company submitting a Bid or Proposal and swears under oath that, as of the time of submitting its Bid or Proposal for the above -referenced project ("Project"), the company verifies compliance with each of the minimum criteria in Minnesota Statute 16C.285, subd. 3. The first -tier subcontractors that the company preliminarily intends to engage for work on the Project are: Voss �.kxl(,YQ�2 * mCG�r y 3. (i QAMY \4 ytfA�2 4. W1iU nvv\(," ` S VVkYd .Sea) 5. �w�Ct -PYD 6. 7. 8. 9. 10. The first -tier subcontractors listed above have provided to the company verifications of compliance required by Minnesota Statute 16C.285, subd. 3 (7). The company has not yet determined all subcontractors who will be hired for the Project. The remaining first -tier subcontractors that company intends to retain on the Project have not yet been determined. If company retains additional subcontractors for the Project after submitting this verification to the public owner, then company will obtain verifications of compliance from each additional subcontractor with which it has a direct contractual relationship and shall submit a supplemental verification confirming compliance with Minnesota Statute 16C.285, subd. 3, clause (7), within 14 days after retaining those subcontractors. Date: Subscribed and sworn to before me this �' day of b'(V YL 20 1'. , " �/ /W� & I eal 7,4_ Vt ry - Public / uvcvvunl Y1c . Company By: r Its-, Owner/Officer JENNIFER L. RATH 1 NOTARY PUBLIC-MINNESOTA \�� My Comm. Exp. Jan 31 2022 5 Larson Larson Engineering, Inc. DOCUMENT 00 50 03 BID FORM FOUR — COMPREHENSIVE BIDDING SUBMITTED BY: Company: Address: Estimator: Y �� Phone Number: nK A-e r -S91 Mil SUBMITTED TO: Mr. Brian Mohr Director of Buildings, Grounds, and Student Transportation Hutchinson Public Schools — ISD 423 30 Glen Street NW Hutchinson, MN 55350 Brian.mohr@isd423.org FOR: Hutchinson Public Schools 2019 Tennis Court Reconstruction PROJECT NO.: 12186837.000 OWNER: Hutchinson Community School District 1200 Roberts Rd SW Hutchinson, MN 55350 The undersigned, being familiar with the local conditions affecting the cost of the work and with the Contract Documents, including the Invitation for Bid, Instructions to Bidders, General and Supplementary Conditions, Divisions 01, 02, 31 and 32: and Plans on file in the office of Larson Engineering in accordance with the provisions thereof, hereby proposes to furnish all labor, materials, and equipment necessary for: Acknowledgement of Addenda: j Addendum # i Date Received: Addendum # 2- Date Received: 00 50 00-1 Attachment C1 per Addendum #2 dated January 31, 2019 5 Larson Larson Engineering, Inc. BID ITEM ONE — HUTCHINSON HIGH SCHOOLTENNIS COURT RECONSTRUCTION WITH POST -TENSIONED CONCRETE PAVEMENT AND PARK ELEMENTARY SCHOOL RECONSTRUCTION WITH BITUMINOUS PAVEMENT: Total project cost to reconstruct the tennis courts at Hutchinson High School Post -Tension Concrete Pavement and Park Elementary School with bituminous pavement as specified in the Plans and Specifications for the sum of: a UNIT PRICES A. All unit prices, where applicable, shall include the removal of existing materials. Y. Unit Price One: Provide a unit price for the addition or reduction of 6 inches of reinforced concrete pavement over 6 inches of new base aggregate. $ IS.00 per square foot 2. Unit Price Two: Provide a unit price for the addition or reduction of 4 inches of unreinforced concrete pavement over 6 inches of new base aggregate. $ �S.Oc) per square foot 3. Unit Price Three: Provide a unit price for the addition or reduction of paving 3.5" of bituminous pavement (placed in two lifts) over 6" of base aggregate. $ Yo .00 per square yard In submitting this bid, it is understood that the right is reserved by the Owner to reject any and all bids and it is agreed that this bid may not be withdrawn for a period of 60 days after the date of the bid opening. The Owner reserves the right to accept any or all bid Items regardless of the order listed. It is the Owner's intent to award the contract to one contractor. All Addenda shall become part of the Bid and the Work, and shall be acknowledged above in the spaces provided. A bid shall be rejected if it contains any alteration or erasure unless the alteration or erasure is corrected as herein provided. An alteration or erasure may be crossed out and the correction thereof printed in ink or typewritten adjacent thereto and initialed in ink by the person signing the bid. The person signing the bid shall also file a certificate with the bid explaining the correction of the alteration or erasure. Each bid must be accompanied by bid security as described in the Instructions to Bidders. 00 50 00-2 Attachment C1 per Addendum #2 dated January 31, 2019 5 Larson Larson Engineering, Inc. If a Corporation, what is the State of Incorporation: If a Partnership, state full name of all co-partners: OFFICIAL ADDRESS 1h-p1 Nwv W�tFtlrartic,�r� M9y_SS3S� FIRM NAME By Title By Title 00 50 00-3 Attachment C1 per Addendum #2 dated January 31, 2019 Responsible Contractor Verification Minnesota Statute 16.C.285 Hutchinson Public Schools 2019 Tennis Court Reconstruction Hutchinson MN The undersigned is an owner/officer of the company submitting a Bid or Proposal and swears under oath that, as of the time of submitting its Bid or Proposal for the above -referenced project ("Project*), the company verifies compliance with each of the minimum criteria in Minnesota Statute 16C.285, subd. 3. The first -tier subcontractors that the company preliminarily intends to engage for work on the Project are: 2. b%S 4AUQ, Y 3. Wv)eY y ca S} W i l l ►` c 4.�Y�t 2 5. w� �1nW1� RS ova _S C 6. 7. 8. 9. 10. The first -tier subcontractors listed above have provided to the company verifications of compliance required by Minnesota Statute 16C.285, subd. 3 (7). The company has not yet determined all subcontractors who will be hired for the Project. The remaining first -tier subcontractors that company intends to retain on the Project have not yet been determined. If company retains additional subcontractors for the Project after submitting this verification to the public owner, then company will obtain verifications of compliance from each additional subcontractor with which it has a direct contractual relationship and shall submit a supplemental verification confirming compliance with Minnesota Statute 16C.285, subd, 3, clause (7), within 14 days after retaining those subcontractors. Date: d`A-1 Subscribed and sworn to before me this LL—day of 2019. IN(cary Public 12- 1 �� Company By: • — --- - -- Its: es} Owner/Officer JENNIFER L. RATH NOTARY PUBLIC -MINNESOTA `'� My Gomm. Exp. Jan. 3i 2022 PENAL SUM FORM � • �1�Iul�l<Yi�I�L�k��3 Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable. BIDDER (Name and Address): R&R Excavating, Inc. 1149 Highway 22 South Hutchinson, MN 55350 SURETY (Name, and Address of Principal Place of Business): Western Surety Company 151 N Franklin St Chicago, IL 60606 OWNER: Hutchinson Public Schools - ISD 423 30 Glen Street NW Hutchinson, MN 55350 BID: Bid Due Date: February 7, 2019 Description: Hutchinson Public Schools 2019 Tennis Court Reconstruction :• 11 Bond Number: NIA Date: 1-23-2019 Penal sum Five Percent of the Bid Submitted $ 5% (Words) (Figures) Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative. BIDDER SURETY _ R&R Excavating, Inc. (Seal) Western Surety Company (Sear) Bidder's Name and Corpor e Seal Surety's Name and Corporate Seal By: By: Si e Signat re (Attach Power of Attorney) Brent Reiner Rebecca J. Hecker Print Name President Print Name Attorney -in -Fact Title Title Attest: , U-��Attest: -- ov Signature Sig "I re Title ~ AS Title Surety Asst. EICDC® C-430, Bid Bond (Penal Sum Form). Published 2013. Prepared by the Engineers Joint Contract Documents Committee. 004313-1 I`�(("�.��.�`� PENAL SUM FORM Note: Addresses are to be used for giving any required notice. Provide execution by any additional parties, such as joint venturers, if necessary. 1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the penal sum is the extent of Bidder's and Surety's liability. Recovery of such penal sum under the terms of this Bond shall be Owner's sole and exclusive remedy upon default of Bidder. 2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents. 3. This obligation shall be null and void if: 3.1 Owner accepts Bidder's Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or 3.2 All Bids are rejected by Owner, or 3.3 Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof). 4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable f promptness, identifying this Bond and the Project and including a statement of the amount due. 5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from the Bid due date without Surety's written consent. 6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after the Bid due date. 7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located. 8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States Registered or Certified Mail, return receipt requested, postage pre -paid, and shall be deemed to be effective upon receipt by the party concerned. 9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby. 10, This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. if any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect. EJCDCO C-430, Bid Bond (Penal Sum Form). Published 2013. Prepared by the Engineers Joint Contract Documents Committee. 004313-2 PENAL SUM FORM 11. The tern `Bid" as used herein includes a Bid, offer, or proposal as applicable. END OF DOCUMENT E1CDC6 C-430, Bid Band (Penal Sum Form). Published 2013. Prepared by the Engineers Joint Contract Documents Committee. 00 43 13 - 3 ACKNOWLEDGMENT OF PRINCIPAL (CORPORATION) State of County of �-N u -Co ] On this _ �.�� day of `6) VuakY`'� 2019 , before me personally appeared Brent Reiner known to be the Presidc t of the corporation that is described in and that he or she executed the within instrument, and acknowledged to me that such corporation executed the same. JENNiFFR L. R�1Ti•i NOTARY PUBLIC•MINNPSOTI, ' MY Comm. Exp Jan 31 2022 ACKNOWLEDGMENT OF PRINCIPAL (INDIVIDUAL OR PARTNERSHIP) State of County of On this day of Appeared 2019 , be ore me personally known to be the person described in and who executed the within instrument, and acknowledged to me that he/she executed the same. ACKNOWLEDGMENT OF SURETY State of North Dakota ) County of Cass On this 23rd day of January 20 19 , before me personally appeared Rebecca J Hecker known to be the person who is described in and whose name is subscribed to the within instrument as Attorney in Fact of Western surety Company and acknowledged to me that he or she subscribed the name of western surety Company thereto as surety and his or her own name as Attorney in Fact. JILL CIZAVELiNE Nw(ma Public LtCte at Nartta t9alcata E�Aymmission i:x�+Ires JurF. 28, 2019 LG�� Western Surety Company POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation having its principal office in the City of Sioux Falls, and State of South Dakota, and that it does by virtue of the signature and seal herein affixed hereby make, constitute and appoint Daniel M Armbrust, Thomas C Dawson, Rebecca J Hecker, Bridget Helm, Braeden Nelson, Wayne L Lauwers, Individually of Fargo, NO, its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By -Law printed on the reverse hereof, duly adopted, as indicated, by the shareholders of the corporation. In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Vice President and its corporate seal to be hereto affixed on this 29th day of November, 2017. WESTERN SURETY COMPANY ,�"'SuaErr� =�i PPOR,g 3@ ;wtV Fi;� APaulT. Bruflat, Vice President State of South Dakota ss County of Minnchaha On this 29th day of November, 2017, before me personally came Paul T. Bruflat, to me known, who, being by me duly sworn, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota; that he is the Vice President of WESTERN SURETY COMPANY described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporation. My commission expires ..... June 23, 2021 1(w OTaarruaoc611rFiM .1k J. Mohr, Notary Public CERTIFICATE I, G. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in force, and further certify that the By-law of the corporation printed on the reverse hereof is still in force. In testimony whereof 1 have hereunto subscribed my name and affixed the seal of the said corporation this 23rd day of January , 2019 ��sune"... C'., ;c0, WESTERN SURETY COMPANY _Wi4o t�4z1 *iSEA�'y= Form F4280-7-2(li7, E . Nelson, Assistant Secretary Go to www.cnasui,ety.com > Owner / Obligee Services > Validate Bond coverage, if you want to verify bond authenticity. N0113ZJ!;ZOMJ i�jnoo SINN31 UOZ 2 o o� a Ll o I T— UE UE os ss Nw NwN��,�H o. NOI1OZJ!; OOMJ i`w� ��b OSONOSNIHOlf1H 12if1OoSINN31UOZ oyo lo Ufa �f� 1 OeroQ�.. os ss Nw NwN��,�H �. NOI1OZJ!; OOMJ i`wN ��b OSO NOSNIHOlf1H 12if1Oo SINN31 UOZ ps�: os ss Nw N��N ��b OSO NOSNIHOlf1H OOMJ i`w� 12iNOI1OZJ!; f1Oo SINN31 UOZ Ll >a ov �-a \ UE\ rt =42F ® 069� — a'e I �"e 77 =I / i- L -� N0113ZJ!;ZOMJ ol i2jnoo SINN31 UOZ I MR I mn!P 2 2 El 9H N0113ZJ!;ZOMJ i�jnoo SINN31 UOZ - © -- \ \ \ b�(§,\\\! � \}\:mom, �(/ veer,\/ \ \j\\\\\} � \\ [\!%Ee§$�() -7 i m<3�sGa /!§ anmsaeim� 2----�» �----- . m<3�s Ga anmsaeim� m<3�sGa anmsaeim� N0113ZJ!;ZOMJ N 12jnoo SINN31 UOZ M, 'o N0113ZJ!;ZOMJ i�jnoo SINN31 UOZ ! \}\:mom, lo b(§,\\H- © -- \ \ \ i h 0 0 1 0 y\\ / mi M n; BIDTABU ATION Project: Huchinson Public Schools 2019 Tennis Court reconstruction Date: February 7, 2019 Contractor 4" N�� ■ 4�iFK60IV Lr� o , p � � p IL 14rATrr� 7 Yu 1AJ I06k :7L' . Add. #1 Add. 92 ,% f Bid Bond Vr Bid Form #1 Bid Item fine pp /vo en, D SzLl t O • C1p -7149,c-)S3.�U Unit Price #1- 6" Reinf Conc. r r 15 ❑o �o.OS Unit Price #2 - 4" Conc. f CJ• o D b-OS Bid Form 02 Bid Item One 1 V0 Sty A l N0 g,;D 5-76� ��O -ov �n ] Q, g7$ ❑v Bid Form #2 Bid Item Two 53�, .i ��- 04 oo Unit Price #1-3.5" HMA pia 4b 3L 8D Unit Price #2 - 4" Conc. r 1 5 • 0O 3 • 3 c Sid Form 43 Bid Item One if 3��lyy3 -57/, ii$ %1 S-T 9,,207. 00 1, 361, 32S oo 1,1479, 2-$2 • o❑ Unit Price #1 - 6" Reinf Conc. +7. SD �• f1; /5, o ❑ �•aS Unit Price #2 - 4" Conc_ 7.75 Y 4 I5 .00 a� Bid Form #4 Bid Item One 1, 22Z, 890- 45 1, 00 1, 319, 060.00 !, 9, 31(. ❑d Unit Price #1 - 6" Reinf Conc, $ � 7• ( 5.00 �'' OS Unit Price #2 - 4" Conc. �•�S L4•1� «'D❑ L05- Unit Price #3-3.5"HMA Zen-�O �{ 4'� �6•00 3J'gD PROJECT: 2019 TENNIS COURT RECONSTRUCTION OWNER: HUTCHINSON PUBLIC SCHOOLS DATE: 12.5.18 HIGH SCHOOLTENNIS COURT RECONSTRUCTION (8 POST -TENSION COURTS ON EXISTING SITE) Qty.: Unit: Rate: Total: Remove asphalt pavement up to 6" thick 660 SY $3.00 $1,980.00 Remove chain link fence up to 10' tall 1225 LF $3.00 $3,675.00 Erosion Control and Misc. Demolition 1 EA $2,000.00 $2,000.00 Strip topsoil and stockpile for respreading 462 CY $4.00 $1,848.00 Site grading, grade and place on site 1000 CY $4.00 $4,000.00 Stego Vapor Barrier, installed 5920 SY $4.00 $23,680.00 Select Granular fill (2" MIN.) 60 CY $50.00 $3,000.00 5" new post -tensioned concrete pavement 53300 SF $10.00 $533,000.00 4" draintile PE wrapped in drainage rock and fabric 629 LF $15.00 $9,435.00 4" Polyvinyl Chloride (PVC) Storm Pipe 240 LF $15.00 $3,600.00 6" concrete over 6" base aggregate 4300 SF $7.00 $30,100.00 45" concrete over 6" base aggregate 2300 SF $5.00 $11,500.00 10' high chain -link fence with gates 1220 LF $50.00 $61,000.00 18" x 8" Concrete Maintenance Strip with 6" Base Aggregate 950 LF $20.00 $19,000.00 Reset Light Poles 3 EA $2,000.00 $6,000.00 Segmental block retaining wall, non engineered 260 SF $25.00 $6,500.00 Color coating and striping 8 COURT $8,000.00 $64,000.00 Net, net post, winch, etc. 8 COURT $4,000.00 $32,000.00 Grand Total: $816,318.00 PARK ELEMENTARY TENNIS COURT RECONSTRUCTION (4 POST -TENSION COURTS ON EXISTING SITE) Qty.: Unit: Rate: Total: Remove asphalt pavement up to 6" thick 2000 SY $3.00 $6,000.00 Remove chain link fence up to 10' tall 765 LF $3.00 $2,295.00 Erosion Control and Misc. Demolition 1 EA $3,000.00 $3,000.00 Select Granular fill (2" MIN.) 45 CY $50.00 $2,250.00 Site grading, grade and place on site 400 CY $4.00 $1,600.00 Stego Vapor Barrier, installed 2850 SY $4.00 $11,400.00 5" new post -tensioned concrete pavement 25400 SF $10.00 $254,000.00 4" draintile PE wrapped in drainage rock and fabric 100 LF $15.00 $1,500.00 4" Polyvinyl Chloride (PVC) Storm Pipe 100 LF $15.00 $1,500.00 6" Polyvinyl Chloride (PVC) Storm Pipe 230 LF $15.00 $3,450.00 Nyloplast CB 12'-24", 3' deep 2 EA $1,000.00 $2,000.00 Precast 2x3 CB, 4' deep 1 EA $1,500.00 $1,500.00 Existing CB Adjustments 1 EA $3,000.00 $3,000.00 Trench Drain System 110 LF $75.00 $8,250.00 4" concrete over 6" base aggregate 13100 SF $5.00 $65,500.00 New 24" Reinforced Valley Gutter 390 LF $30.00 $11,700.00 10' high chain -link fence with gates 810 LF $50.00 $40,500.00 18" x 8" Concrete Maintenance Strip with 6" Base Aggregate 350 LF $35.00 $12,250.00 18" x 36" Maintenance Strip Wall 1050 SF $50.00 $52,500.00 Concrete retaining wall 80 SF $50.00 $4,000.00 Color coating and striping 4 COURT $8,000.00 $32,000.00 Net, net post, winch, etc. 4 COURT $4,000.00 $16,000.00 Grand Total: $536,195.00 PARK ELEMENTARY TENNIS COURT RECONSTRUCTION (4 HMA COURTS ON EXISTING SITE) Qty.: Unit: Rate: Total: Remove asphalt pavement up to 6" thick 4600 SY $3.00 $13,800.00 Remove concrete pavement up to 6" thick 3000 SY $10.00 $30,000.00 Remove chain link fence up to 10' tall 765 LF $3.00 $2,295.00 Erosion Control and Misc. Demolition 1 EA $3,000.00 $3,000.00 Excavate existing material 4000 CY $15.00 $60,000.00 Select Granular fill (40") 3166.67 CY $30.00 $95,000.00 Site grading, grade and place on site 400 CY $4.00 $1,600.00 Soil separation fabric, installed 2850 SY $2.00 $5,700.00 3 1/2" bituminous over 6" base aggregate 2850 SY $35.00 $99,750.00 6" draintile PE in sand section 975 LF $2.00 $1,950.00 4" draintile PE wrapped in drainage rock and fabric 100 LF $15.00 $1,500.00 4" Polyvinyl Chloride (PVC) Storm Pipe 100 LF $15.00 $1,500.00 6" Polyvinyl Chloride (PVC) Storm Pipe 265 LF $15.00 $3,975.00 Nyloplast CB 12'-24", 3' deep 2 EA $1,000.00 $2,000.00 Precast 2x3 CB, 4' deep 1 EA $1,500.00 $1,500.00 Existing CB Adjustments 1 EA $3,000.00 $3,000.00 Trench Drain System 110 LF $75.00 $8,250.00 4" concrete over 6" base aggregate 13100 SF $5.00 $65,500.00 New 24" Reinforced Valley Gutter 390 LF $30.00 $11,700.00 10' high chain -link fence with gates 810 LF $50.00 $40,500.00 18" x 8" Concrete Maintenance Strip with 6" Base Aggregate 350 LF $35.00 $12,250.00 18" x 36" Maintenance Strip Wall 1050 SF $50.00 $52,500.00 Concrete retaining wall 80 SF $50.00 $4,000.00 Color coating and striping 4 COURT $8,000.00 $32,000.00 Net, net post, winch, etc. 4 COURT $4,000.00 $16,000.00 Grand Total: $569,270.00 Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4240 Memo To: Matt Jaunich From: Andy Reid Cc: Date: February 15, 2019 Re: North Park Tennis Court Improvements The $537,165 bid to reconstruct the North Park tennis courts is $187,165 higher than the $350,000 estimate in our 2019 CIP. As you know, the soil corrections is the main reason for the increased cost. In addition to the tennis court project, we are planning to replace the Recreation Center roof in 2019. This project is currently estimated at $939,000, but it could be higher if structural improvements to the walls are needed in order to support the new roof. This project is being analyzed by an engineering firm and is planned for bid later in the year. The funding source for these projects is the Facility Plan dollars within the Capital Projects fund, which is projected to have a cash shortfall of approximately $190,000 at the end of 2019. To address the cash shortfall, we will be required to delay facility projects that have already been delayed, or we can use another funding source to bridge the gap. My proposal is to use $200,000 of the unassigned hospital funds within the Community Improvement fund to fund the increased cost of the tennis courts. City Council assigned $3M of the hospital funds to the new police facility and the remaining $2.5M has no intended purpose at this time. Using a portion of these funds on a tennis court is certainly an appropriate use of Community Improvement dollars, with city council approval. Through January 2019, the hospital payoff monies have earned over $77K in interest. The $200K I am requesting would reduce the hospital monies by only $133K when factoring in the interest earnings. You may recall that we devoted $ I AM of Facility Plan dollars towards the aquatic center in 2016 and 2017. We pushed back several projects as a result and the Facility committee is hoping to avoid further project delays by the use of Community Improvement dollars. I have attached the current Facility Plan through 2024 along with projects that are identified after 2024. This analysis shows positive cash balances in future years, but please keep in mind that the future projects are based on rough estimates. Also, some project priorities may change, requiring action sooner than planned, as we experienced with the Recreation Building roof for 2019. I am available anytime if you have questions or would like to discuss further. FACILITIES PLAN As of February 15, 2019 Year Beginning Balance (LGA) Funding Improvements Ending Balance 2012 $ 400,000 $ 750,000 $ (140,947) $ 1,009,053 2013 $ 1,009,053 $ 750,000 $ (320,309) $ 1,438,744 2014 $ 1,438,744 $ 1,000,000 $ (2,088,556) $ 350,188 2015 $ 350,188 $ 750,000 $ (522,472) $ 577,716 2016 $ 577,716 $ - $ (162,131) $ 415,586 2017 $ 415,586 $ - $ (238,728) $ 176,858 2018 $ 176,858 $ 700,000 $ (104,054) $ 772,804 2019 $ 772,804 $ 700,000 $ (1,662,189) $ (189,385) 2020 $ (189,385) $ 700,000 $ (50,000) $ 460,615 2021 $ 460,615 $ 700,000 $ (1,050,000) $ 110,615 2022 $ 110,615 $ 700,000 $ (420,000) $ 390,615 2023 $ 390,615 $ 700,000 $ (950,000) $ 140,615 2024 $ 140,615 $ 700,000 $ (565,000) $ 275,615 Target Original Actual Costs Est. Costs Variance from Ong. Estimate Year Facility Project Estimate to Date to Complete Total Costs Amount % 2012 Event Center Roof improvements 44,325.00 32,850.00 - 32,850.00 (11,475.00) -25.9% 2012 Library Roof improvements 40,000.00 40,610.00 - 40,610.00 610.00 1.5% 2012 Cemetery Roof improvements 17,920.00 23,832.00 - 23,832.00 5,912.00 33.0% 2012 City Center VAV Boxes 24,000.00 24,000.00 - 24,000.00 - 0.0% 2012 Civic Arena East Door replacement 7,430.00 15,900.00 - 15,900.00 8,470.00 114.0% 2012 Senior Dining Sidewalk/parking lot patch 5,000.00 3,755.00 - 3,755.00 (1,245.00) -24.9% 2012 Total 138,675.00 140,947.00 - 140,947.00 2,272.00 1.6% 2012 Civic Arena Sidewalk improvements 15,000.00 19,224.00 - 19,224.00 4,224.00 28.2% 2013 South Park Shelter roof replacement 20,000.00 15,974.84 - 15,974.84 (4,025.16) -20.1% 2013 Oddfellows Park Shelter roof replacement 5,000.00 5,053.83 - 5,053.83 53.83 1.1% 2013 Legion Park Shelter roof replacement 5,000.00 2,892.84 - 2,892.84 (2,107.16) -42.1% 2013 Senior Dining Parking lot improvements 47,153.00 47,153.00 - 47,153.00 - 0.0% 2013 Fire Hall Parking lot improvements 42,917.00 42,917.00 - 42,917.00 - 0.0% 2013 Fire Hall Garage flooring 25,000.00 21,606.69 - 21,606.69 (3,393.31) -13.6% 2013 Fire Hall Garage ventilation / door openers 13,750.00 10,946.67 - 10,946.67 (2,803.33) -20.4% 2013 Police Station Replace attic insulation / ductwork 80,951.00 85,691.00 - 85,691.00 4,740.00 5.9% 2013 Civic Arena Emergency chiller repairs - 42,000.00 - 42,000.00 42,000.00 0.0% 2013 Police Station Emergency heat pump/AC replace - 5,225.12 - 5,225.12 5,225.12 0.0% 2013 Civic Arena Stevens feasibility evaluation - 13,123.98 - 13,123.98 13,123.98 0.0% 2013 Recreation Center Aquatic Center evaluation - 8,500.00 - 8,500.00 8,500.00 0.0% 2013 Total 254,771.00 320,308.97 - 320,308.97 65,537.97 25.7% 2013 City Center Carpet replacement 60,000.00 76,185.00 - 76,185.00 16,185.00 27.0% 2013 City Center Front door replacement 10,000.00 6,645.00 - 6,645.00 (3,355.00) -33.6% 2014 Civic Arena Refrigeration project 1,869,274.00 1,776,843.86 - 1,776,843.86 (92,430.14) -4.9% 2013 Library Square Renovate band shell 20,000.00 21,960.13 - 21,960.13 1,960.13 9.8% 2014 VMF Park Excavation / re -level infield 16,100.00 12,920.30 - 12,920.30 (3,179.70) -19.7% 2013 Parks Garage Building Overhaul 60,000.00 65,630.71 - 65,630.71 5,630.71 9.4% 2014 Parks Garage Electrical / HVAC 30,000.00 9,750.00 - 9,750.00 (20,250.00) -67.5% 2013 West River Park Precast Restroom 80,000.00 86,301.21 - 86,301.21 6,301.21 7.9% 2013 Police Station Window replacement 10,000.00 13,530.50 - 13,530.50 3,530.50 35.3% 2013 Recreation Center Evaluation on air handlers - 3,038.00 - 3,038.00 3,038.00 0.0% 2014 Recreation Center Backboard improvements 12,150.00 15,751.00 - 15,751.00 3,601.00 29.6% 2014 Total 2,167,524.00 2,088,555.71 - 2,088,555.71 (78,968.29) -3.6% Target Original Actual Costs Est. Costs Variance from Ong. Estimate Year Facility Proiect Estimate to Date to Complete Total Costs Amount % 2014 VMF Park Backstops $75K, Dugouts $35K 110,000.00 194,375.89 - 194,375.89 84,375.89 0.0% 2014 Parks Garage Parking lot improvements 40,000.00 95,363.00 - 95,363.00 55,363.00 138.4% 2015 Roberts Park Backstops 8 fencing 125,000.00 57,721.00 - 57,721.00 (67,279.00) 0.0% 2015 Civic Arena East rink tough -flex flooring 36,400.00 90,082.53 - 90,082.53 53,682.53 0.0% 2015 Event Center Entry roof 20,000.00 10,759.00 - 10,759.00 (9,241.00) 0.0% 2013 Recreation Center Exit door replacement 8,000.00 8,021.33 - 8,021.33 21.33 0.3% 2015 Police New video camera system - 31,773.12 - 31,773.12 31,773.12 0.0% 2015 Fire New Hydrant at training site - 34,376.11 - 34,376.11 34,376.11 0.0% 2015 Total 339,400.00 522,471.98 - 522,471.98 183,071.98 53.9% 2013 Recreation Center Air handlers 42,600.00 51,000.00 - 51,000.00 8,400.00 19.7% 2015 Northwoods Park Rink improvements 25,000.00 4,995.00 - 4,995.00 (20,005.00) 0.0% 2016 Roberts Park Sewer liftstation replacement 59,358.00 68,546.99 - 68,546.99 9,188.99 0.0% 2016 Water St Garage Roof replacement 25,000.00 22,719.12 - 22,719.12 (2,280.88) 0.0% 2016 Civic Arena Conceptual planning - 1,900.00 - 1,900.00 1,900.00 0.0% 2016 VMF Park Final improvements 12,969.51 12,969.51 12,969.51 0.0% 2016 Total 151,958.00 162,130.62 - 162,130.62 10,172.62 0.0% 2017 City Center Master Facility Plan - 16,342.74 - 16,342.74 16,342.74 0.0% 2017 Civic Arena Dehumidification units 206,000.00 133,170.14 - 133,170.14 (72,829.86) 0.0% 2017 Civic Arena Conceptual planning - 6,293.29 - 6,293.29 6,293.29 0.0% 2017 Police Training site improvements 36,000.00 39,217.23 - 39,217.23 3,217.23 0.0% 2017 Library Window paint 18,500.00 6,180.00 - 6,180.00 (12,320.00) 0.0% 2017 Multiple Roof replacements - storm claim 6,225.00 37,524.19 37,524.19 31,299.19 0.0% 2017 Total 266,725.00 238,727.59 - 238,727.59 (27,997.41) 0.0% 2018 Civic Arena Conceptual planning - final - 1,425.00 - 1,425.00 1,425.00 0.0% 2018 Police Schematic design of new PD 75,000.00 26,579.95 48,420.05 75,000.00 - 0.0% 2018 Various Miscellaneous maintenance 50,000.00 27,629.47 27,629.47 (22,370.53) 0.0% 2018 Total 125,000.00 55,634.42 48,420.05 104,054.47 (20,945.53) -16.8% 2018 City Center Sidewalk ADA improvements 11,500.00 11,500.00 11,500.00 - 0.0% 2019 City Center Building Access Control 30,524.00 30,524.00 30,524.00 - 0.0% 2019 Library Roof/soffit restoration 49,000.00 49,000.00 49,000.00 - 0.0% 2019 Library Restroom remodel 25,000.00 25,000.00 25,000.00 - 0.0% 2019 North Park Tennis court improvements 537,165.00 537,165.00 537,165.00 - 0.0% 2018 Recreation Center Rec Center Roof/Wall Replacement 939,000.00 939,000.00 939,000.00 - 0.0% 2018 Multiple Wall Pack LED retrofit 20,000.00 20,000.00 20,000.00 - 0.0% 2019 Various Miscellaneous maintenance 50,000.00 50,000.00 50,000.00 0.0% 2019 Total 1,662,189.00 - 1,662,189.00 1,662,189.00 - 0.0% 2020 Various Miscellaneous maintenance 50,000.00 50,000.00 50,000.00 0.0% 2020 Total 50,000.00 - 50,000.00 50,000.00 - 0.0% 2021 Civic Arena East rink roof/wall replacement 1,000,000.00 1,000,000.00 1,000,000.00 - 0.0% 2021 Various Miscellaneous maintenance 50,000.00 50,000.00 50,000.00 0.0% 2021 Total 1,050,000.00 - 1,050,000.00 1,050,000.00 - 0.0% Target Year Facility 2022 City Center 2022 City Center 2022 Fire Hall 2022 Fire Hall 2022 Recreation Center 2022 Senior Dining 2022 Various Boiler improvements Roof improvements Roof improvements Exhaust capture system Carpet replacement Roof improvements Miscellaneous maintenance 2022 Total 2023 City Center Parking lot improvements 2023 Civic Arena / Rec Center Parking lot improvements 2023 Various Miscellaneous maintenance 2023 Total 2024 Civic Arena 2024 Civic Arena 2024 Civic Arena 2024 Civic Arena Other Proiects City Center Civic Arena Event Center Library Recreation Center Roberts & VMF Parks Water St Garage Original Actual Costs Est. Costs Variance from Ong. Estimate Estimate to Date to Complete Total Costs Amount % 90,000.00 90,000.00 90,000.00 - 0.0% 120,000.00 120,000.00 120,000.00 - 0.0% 85,000.00 85,000.00 85,000.00 - 0.0% 55,000.00 55,000.00 55,000.00 - 0.0% 10,000.00 10,000.00 10,000.00 - 0.0% 10,000.00 10,000.00 10,000.00 - 0.0% 50,000.00 50,000.00 50,000.00 - 0.0% 420,000.00 - 420,000.00 420,000.00 - 0.0% 200,000.00 200,000.00 200,000.00 - 0.0% 700,000.00 700,000.00 700,000.00 - 0.0% 50,000.00 50,000.00 50,000.00 0.0% 950,000.00 - 950,000.00 950,000.00 - 0.0% West rink low emissivity ceiling 90,000.00 90,000.00 90,000.00 - 0.0% HVAC improvements 225,000.00 225,000.00 225,000.00 - 0.0% East rink dasher boards 170,000.00 170,000.00 170,000.00 - 0.0% East rink locker room improvements 80,000.00 80,000.00 80,000.00 - 0.0% 2024 Total 565,000.00 - 565,000.00 565,000.00 - 0.0% Remodel 300,000.00 300,000.00 300,000.00 - 0.0% East rink insulation reface 200,000.00 200,000.00 200,000.00 - 0.0% Carpet replacement 200,000.00 200,000.00 200,000.00 - 0.0% Carpet replacement 80,000.00 80,000.00 80,000.00 - 0.0% Sidewalk replacement 20,000.00 20,000.00 20,000.00 - 0.0% Lighting improvements 650,000.00 650,000.00 650,000.00 - 0.0% Siding and soffit replacements 30,000.00 30,000.00 30,000.00 - 0.0% ? 1,480,000.00 - 1,480,000.00 1,480,000.00 - 0.0% HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: MnDOT District 8 Local Partnership Program Grant Applications Department: PW/Eng LICENSE SECTION Meeting Date: 2/26/2019 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As previously mentioned, City staff has been pursuing potential MnDOT District 8 Local Partnership (LPP) funding. Two opportunities that seem to satisfy this program's criteria are the TH15 & South Grade Road Traffic Signal Improvements ($125,000 grant) and the TH7 Sidewalk & TH15 Trail Improvements ($175,000) projects. Please note that due to fairly short notice regarding the submittal deadline and a fifth Tuesday in January, these applications have already been submitted and this is the first regular meeting for Council to consider the approval of this approach. However, if deemed necessary, these applications could be rescinded. BOARD ACTION REQUESTED: Approval of MnDOT District 8 Local Partnership Program Grant Applications Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4240 November 16, 2018 Ronald Mortenson, P.E. Cooperative Agreements/LPP Engineer MnDOT District 8 2505 Transportation Road Willmar, MN 56201 RE: 2020-2021 Local Partnership Program Solicitation — TH15 & South Grade Road Traffic Signal Dear Mr. Mortenson: First of all, thank you for the opportunity to apply for the forthcoming Local Partnership Program (LPP) funding allocations. Please consider the City's proposed improvements to the existing traffic signal system at the intersection of State Trunk Highway 15 and South Grade Road for a potential LPP grant in the amount of $125,000 (construction cost only). Based on past signal performance issues and other associated South Grade Road corridor improvements, this project would definitely deliver a benefit to both the local traveling community and the trunk highway system. Also, please note that the requested amount is approximately 50% of the currently estimated traffic signal replacement cost of $250,000 (includes signal, pedestrian beacon system, controls/programming, etc.). The above referenced cost estimation is within the attached South Grade Road Concept Study— Update to 2/21/2018 Study document (also attached is the original South Grade Road Concepts Study). Furthermore, significant information regarding the entire scope of the potential South Grade Road corridor improvements (Merrill Street SW to TH15) are also outlined within this study effort recently administered by City staff and the consultant. At this point, MnDOT and City staffs are well aware of the ongoing functionality issues that have been occurring with this particular traffic signal. Also, City staff has had several conversations with MnDOT representatives pertaining to the potential delivery of a South Grade Road corridor improvements project in the near future (2019?). For your information, the City did recently receive notice that we've been dedicated a $600,000 Local Road Improvement Program grant for improvements to South Grade Road (includes implementation of a multi -use trail facility from Dale Street SW to TH15). In summary, the City of Hutchinson would greatly appreciate the utilization of this funding mechanism to account for the traffic signal replacement costs (MnDOT legs only) as we seek to deliver this project in the near future. Please note that if the City is allocated this funding, we would like to examine the potential of advanced construction with reimbursement occurring in the stated program years (2020 or 2021). Attached to this Letter of Intent is a project map for reference purposes. If you have any questions or require additional information, please let me know. Sincerelv e 2 - Kent Finer Director of Public Works/City Engineer City of Hutchinson Cc: Kelly Brunkborst - MnDOT Todd Broadwell — M"T John Hager—MnDOT Matt Jaunich—City Administrator SOUTH TH 15 / SOUTH GRADE ROAD SIGNAL REVISION PROJECT LOCATION SRF CONSULTING GROUP, INC SOUTH GRADE RD SW 6/5/2018 CONCEPT D COST ESTIMATE CONSTRUCTION PROJECT ELEMENTS ITEM COST 1 MOBILIZATION $53,000.00 2 REMOVALS $75,000.00 3 ROADWAY $348,000.00 4 STORM SEWER $101,000.00 5 TRAFFIC CONTROL $5,000.00 6 SIGNING & STRIPING $4,000.00 7 TURF & EROSION CONTROL $5,000.00 8 ROADWAY CONTINGENCIES 30%) $240,000.00 9 SIGNAL REPLACEMENT $225,000.00 10 FLASHING PEDESTRIAN BEACON SYSTEM $10,000.00 11 LIGHTING $15,000.00 MILL & OVERLAY $10,000.00 FLTOTAL COST $1,100,000.00 H:\Projects\10000\10948\HI-MU\EXCEL\Estimate\Mini Roundbout Cost Esimate\180605_Concept Costs.xlsx Local Partnership Program The Local Partnership Program covers a wide variety of projects. Please answer the following questions if the propose project that you submitted will address the following questions; [If your project will not address the question please state it as Non Applicable (NA)] PROJECT APPLICANT City of Hutchinson PROJECT NAME TH15 & South Grade Road Traffic Signal FUNDING YEAR REQUESTED 2020 or 2021 (AC in 2019?) 1. System Stewardship & Asset Management a. Pavement condition -improvements to existing pavements identified in the state pavement management system or district risk management program. Typical pavement projects such as overlay, mill & overlay or reconstruction to preserve integrity, ride quality or smoothness of pavements. N/A b. Bridge condition - improvements to existing bridges identified in the state Bridge Replacement and Improvement Management (BRIM) process. Typical bridge projects such as replacement, rehabilitation, painting of bridges to maintain condition and manage risk. N/A c. Roadside Infrastructure condition - improvements to roadside assets identified in district asset management plan data. Assets include, but are not limited to, drainage & culverts, guardrail, barriers, fencing, traffic signals, lighting, walls, signs & markings. Existing traffic signal is extremely outdated and has had significant functionality Issues. Local Partnership Program 2. Safety a. Investments at sustained or known crash locations throughout the state that experience high crash rates over periods of time. Typical improvements may include geometric changes, innovative design applications, new safety features, or operational changes. Moderate crash history at this intersection, but east/west leg stacking and thru movements will be dramatically improved aloniz with the siiznal coordination. b. Investments which may be supported by MnDOT or local agency safety improvement plans. Typical improvements may include roundabouts, reduced conflict intersections, refuges & reduced crossing u-turns, projects associated with the TZD initiative district & county safety plan projects, at -grade rail crossings, etc. The need for improvements to this intersection has been identified within the City 2012 Transportation Plan and would address significant traffic volumes on the westerly leg (about 9,000 ADT) and relatively new commercial development traffic on the easterly leg (Walgreens). 3. Mobility & Critical Connections a. Mobility and Access -improvements to cross system continuity, coordination, improve travel times and reliability. Typical projects may be associated low cost spot improvements which improve connections, congestion and system performance. Yes, significant system mobility improvements will be achieved by replacing this traffic signal (please see previously provided SRF feasibility study information — attached for reference purposes). b. Freight - improvements which provide efficient movement of freight and provide project outcomes to align with system investment strategies. Typical projects such as climbing lanes, bypass lanes, traffic signal optimization & rail grade separation. Traffic signal optimization will ultimately be a result associated with the implementation of this project. Local Partnership Program 4. Regional & Community Priorities a. Locally driven idea, project development and construction. Yes, the City of Hutchinson will administer the project development, design and construction of this worthwhile improvement. b. Achieves multiple system benefits: state, local, stewardship, safety, connections, etc. Definitelv will achieve several local and state traffic flow/safetv related benefits along with ADA improvements. c. Serves to build collaboration and local partner relationships for future benefit. Yes, keeping in mind that this requested funding is basically needed to fund MnDOT's share of the intersection legs (two — north & south). d. Maximizes benefits to the local community. As eluded to above, this intersection is within a well -developed commercial area of our community (local mall, Cashwise grocery store, several restaurants, service businesses, Walgreens, City Event Center, etc.), and improved traffic dynamics would certainly be noticeable and appreciated by the traveling public (multiple user groups). e. State funding leverages local funding sources. Yes, the City of Hutchinson would fund approximately 50% of the project (estimated 5125.000 MnDOT and ON each). f. Project provides flexibility to address non-performance based needs. Yes. but replacement of a traffic siiznal is Drimarily Derformance based. g. Both state and local economic benefit. Yes, due to this intersection's location on the northerly edge of the City's primal commercial district (TH 15 south corridor from South Grade to CSAH 115). h. Benefits to system operations and public satisfaction. 3 Local Partnership Program Yes, these improvements should dramatically improve the traffic signal functionality and long-term sustainability/reliability. Innovative approaches to new materials, designs, standards, procedures or asset life. Yes, most importantly from a traffic signal controls/programming standpoint. 5. Project Readiness a. Describe project development and deliverability? As some involved MnDOT District 8 staff (Kelly B., Todd B. & John H.) are aware of, this signal replacement is currently being designed as part of the City's planned South Grade Road Corridor Improvements project with the goal of construction occurring during the late summer and fall of 2019. Thus, the City would like to potentially develop an advanced construction arrangement, so this funding source can be utilized to offset the anticipated traffic signal costs. b. Describe process to get permits and appropriate processes? Only foresee a MnDOT right-of-way permit and an NPDES construction stormwater permit being needed to administer this work. c. Describe your role as applicant's and/or project sponsors on the projects? The Hutchinson City Engineer would be responsible to administer this funding mechanism as directed by MnDOT as the City of Hutchinson delivers these signal improvements within the above mentioned project. d. Describe how all local units of government have come to support and approve the project? The Hutchinson City Council is well aware of this project and have authorized staff to pursue potential funding sources to offset the City's overall costs (especially signal system construction that MnDOT should be responsible for — two of the four legs). e. Describe how the sponsoring agency or applicant will assure the project will be operated and maintained for the useful life? The same traffic signal operations and maintenance agreement/understanding between MnDOT and the City will be administered similar to the other 8 systems at intersections of City streets with Trunk Highways 7/22 or 15. 4 Local Partnership Program f. Describe the project's total budget and where the funds are coming from or are expected to come from? Total estimated construction cost is currently $250,000 (please note that the City is fully absorbing the project development and design costs) with the City's approximate share ($125,000) being accounted for within our annual street improvements bondiniz tarizet (51.900.000). g. Describe past history of delivering a project that used state highway funds? Over the last 10 years or so the City has delivered several projects that have been allocated State or Federal funding. Most specifically to State Highway funding, the Trunk Highway 15 Retaining Wall Reconstruction project (2012 construction) untilized this funding source (Cooperative Agreement project). h. Address the following concerns: Will advanced construction be allowed in 2019 or does MnDOT have another funding source for the timely upgrading of their share of this outdated traffic signal infrastructure? Please submit answers to the District Local Partnership Program Director. 5 Hutchinson Cite Center Ill Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4240 November 16, 2018 Ronald Mortenson, P.E. Cooperative Agreements/LPP Engineer MnDOT District 8 2505 Transportation Road Willmar, MN 56201 RE: 2020-2021 Local Partnership Program Solicitation — TH7 Sidewalk & TH 15 Trail Improvements Dear Mr. Mortenson: First of all, thank you for the opportunity to apply for the forthcoming Local Partnership Program (LPP) funding allocations. At this time, the City of Hutchinson has identified two potential sidewalk/trail facility needs along State Trunk Highways within our community. Thus, please consider the City's proposed improvements to implement a 6'-wide sidewalk within the north side right-of-way of TH7 from the 51 Avenue NE cul-de-sac area to the TDK/Uponor entrance roadway (approximately 3,800 LF). Likewise, please consider the City's proposed improvements to implement a 10'-wide multi- use trail within the west side right-of-way of TH15 from the Grove Street SW to Linden Avenue SW (approximately 1,500 LF). Please note that both of these worthwhile improvements would address pedestrian/trail user connectivity issues and seek to further the City's (and MnDOT's?) Complete Streets Policy initiatives. Currently, there is not a sidewalk facility on either side of TH7 for the vast majority of its easterly length with City limits. Also, the replacement of the existing sidewalk with a trail along TH15 would achieve a connection between the City's existing trail system (terminates at Grove Street) and the bicycle -friendly route system (includes Linden Avenue). In summary, the City of Hutchinson would greatly appreciate the utilization of this funding mechanism to deliver these sidewalk and multi -use trail facilities in the relatively near future. Please note that if the City is allocated this funding, we would construct these improvements within the determined program year (2020 or 2021). Attached to this Letter of Intent is a project map, typical section detail plates and cost estimations for reference purposes. If you have any questions or require additional information, please let me know. Sincerely, Kent Exner Director of Public Works/City Engineer City of Hutchinson Cc: Kelly Bnmkhent - MnDOT Todd Broadwell — MnDOT John Hager — MnDOT Matt Jaunich — City Administrator 3ONVULN3 mwdn / Hal 1 of /r J L CONCRETE WALK DETAIL 4" CONCRETE TRAIL, MIX NO. 3F52A (GRANITE) 3" AGGREGATE BASE CLASS 5 (INCIDENTAL) SPEC 2211 COMPACTED SUBGRADE SPEC 2105 AND 2112 ❑Q CONCRETE TRAIL DETAIL 4" CONCRETE TRAIL, MIX NO. 3F52A (GRANITE) 6" AGGREGATE BASE CLASS 5 SPEC 2211 COMPACTED SUBGRADE SPEC 2105 AND 2112 � I➢Z H S''12 �� 1/Z r' a IN LJ lO 1/2' EXPANSI❑N J❑INTS AT 60' (APPR❑X) INTERVALS -INCIDENTAL 2O 2' LONG #3 DEFORMED REINF❑RCING BARS (UNCOATED) SPACED 2' APART -INCIDENTAL 3O #3 DEFORMED REINF❑RCING BARS (UNCOATED) 1' FROM CENTERLINE - INCIDENTAL O4 SAW CUT CONCRETE TO A DEPTH OF 1/3 THICKNESS OF THE CONCRETE AND 1/8" IN WIDTH -INCIDENTAL O5 CONCRETE THICKNESS SHALL BE 6' THROUGH DRIVEWAYS, ALLEYS, ACCESS POINTS, ETC, CONCRETE TRAIL AND CONCRETE WALK JOINTING DETAIL CITY OF HUTCHINSON MN. 2/16 STANDARD 2520.12 DRAWING NO. f- J 4' PERF PVC PIPE DRAIN -BOTH SIDES C❑NCRETE CURB & GUTTER B618 ❑R HUTCHINS❑N DESIGN TYPE S 4' PERF PVC PIPE DRAIN -BOTH SIDES C❑NCRETE CURB & GUTTER B618 ❑R HUTCHINS❑N DESIGN TYPE S TYPICAL STREET SECTI❑N 33' RESIDENTIAL 3,0% 1Y2' PLANT MIXED BITUMINOUS WEARING COURSE MIXTURE SPEC. 2360 (SPWEA240C) TACK COAT (MNDOT SPEC. 2357) 2Y2' PLANT MIXED BITUMINOUS WEARING COURSE MIXTURE SPEC. 2360 (SPWEB240C) 8' CLASS 5 AGGREGATE BASE SPEC. 2211, 12' SELECT GRANULAR BORROW SUBBASE SPEC. 3149 GEOTEXTILE FABRIC, TYPE 5, SPEC. 3733 ❑N APPROVED COMPACTED SUBGRADE SPEC'S 2105 AND 2112 TYPICAL STREET SECTI❑N 37' C❑LLECT❑R 3,0% -� lY2' PLANT MIXED BITUMINOUS WEARING COURSE MIXTURE SPEC. 2360 (SPWEA240C) TACK COAT (MND❑T SPEC. 2357) 2' PLANT MIXED BITUMINOUS WEARING COURSE MIXTURE SPEC. 2360 (SPWEA240C) TACK C❑AT (MNDOT SPEC, 2357) 23/2' PLANT MIXED BITUMINOUS NON -WEARING COURSE MIXTURE SPEC. 2360 (SPNWB230B) 12' CLASS 5 AGGREGATE BASE SPEC, 2211 18' SELECT GRANULAR B❑RR❑W SUBBASE SPEC, 3149 GEOTEXTILE FABRIC, TYPE 5, SPEC. 3733 ❑N APPROVED COMPACTED SUBGRADE SPEC'S 2105 AND 2112 TYPICAL BITUMIN❑US TRAIL 10 FEET 27 MAX. SLOPE 3' PLANT MIXED BITUMINOUS WEARING COURSE SPEC. 2360 (SPWEB230B) 8' CLASS 5 AGGREGATE BASE SPEC. 2211 COMPACTED SUBGRADE SPEC'S 2105 AND 2112 TYPICAL STREET AND TRAIL CITY OF HUTCHINSON MN. 4/16 STANDARD 2520.09 DRAWING NO. �Z�sos�o o s o ososss ssos s Q y y pp N N W W O p 00 8 O O 0 0 O O R 0 O 0 0 O O 0 �/1 O O v1 C O O O O O ON S O ppc O O O O g S H O O Oo S �Np o C W N P w W z o o00 0 0 0 0 0 000v'cJgoo$�c� 0 o voi o 0 0� o 0 0 0 0 0 0 ooco 0 0 0 3 O ?vriamNgm�SCM. 2 d Q a 0/ .+ O O r�� 0 v01 c N M y W TTi. W F 14 0.' d000 0000"�'^o��'^SSS c S��p00 o c F F �Mpq [� El6— 66 M"2� M»2."n^ iHAM-n z a zz =6 zaz<u77aa7a6aaza a d Ua F O U W F W O V U F W ,G z U 5 z Q o- O 27 W W zoFo Oz u OR o ZmL)Uz 1 Wm y zar4S2 eVQ O�20 yaW zZ WOWZO 0 WO O�O 6E z DO� CzV ! � 7O z°>Qu Ca FOO O ° zwzO °OWUOUU,, ramii E O .+ N .+ M .+ .f o M M N •� a •+ M M vOt v0] NO 52 O O O N N O N O O N N N N a�i1 2�� N ti r m Z '+ N cal a u1 r a0 HE Local Partnership Program The Local Partnership Program covers a wide variety of projects. Please answer the following questions if the propose project that you submitted will address the following questions; [If your project will not address the question please state it as Non Applicable (NA)] PROJECT APPLICANT City of Hutchinson PROJECT NAME TH7 Sidewalk & TH15 Trail Improvements FUNDING YEAR REQUESTED 2020 or 2021 1. System Stewardship & Asset Management a. Pavement condition -improvements to existing pavements identified in the state pavement management system or district risk management program. Typical pavement projects such as overlay, mill & overlay or reconstruction to preserve integrity, ride quality or smoothness of pavements. N/A b. Bridge condition - improvements to existing bridges identified in the state Bridge Replacement and Improvement Management (BRIM) process. Typical bridge projects such as replacement, rehabilitation, painting of bridges to maintain condition and manage risk. N/A c. Roadside Infrastructure condition - improvements to roadside assets identified in district asset management plan data. Assets include, but are not limited to, drainage & culverts, guardrail, barriers, fencing, traffic signals, lighting, walls, signs & markings. Local Partnership Program 2. Safety a. Investments at sustained or known crash locations throughout the state that experience high crash rates over periods of time. Typical improvements may include geometric changes, innovative design applications, new safety features, or operational changes. Most likely N/A, but there has been noticeable recent pedestrian activity along this section of Trunk Hi6wav 7 (shoulder). b. Investments which may be supported by MnDOT or local agency safety improvement plans. Typical improvements may include roundabouts, reduced conflict intersections, refuges & reduced crossing u-turns, projects associated with the TZD initiative district & county safety plan projects, at -grade rail crossings, etc. Not eluded to above, but this project would achieve significant improvements with respect to the administration of MnDOT's Complete Streets policy. 3. Mobility & Critical Connections a. Mobility and Access -improvements to cross system continuity, coordination, improve travel times and reliability. Typical projects may be associated low cost spot improvements which improve connections, congestion and system performance. Yes, significant system mobility improvements will be achieved by providing sidewalk/trail connectivity to existing pedestrian/bicycle facilities. b. Freight - improvements which provide efficient movement of freight and provide project outcomes to align with system investment strategies. Typical projects such as climbing lanes, bypass lanes, traffic signal optimization & rail grade separation. Local Partnership Program 4. Regional & Community Priorities a. Locally driven idea, project development and construction. Yes. the ON of Hutchinson will administer the Droiect development. desiizn and construction of these worthwhile improvements. b. Achieves multiple system benefits: state, local, stewardship, safety, connections, etc. Definitelv will achieve several local sidewalk/trail related safetv/connectivi benefits along with ADA improvements. c. Serves to build collaboration and local partner relationships for future benefit. Yes, as referenced above, this project would further the implementation of Complete Streets objectives along Trunk Highway corridors within an urban environment. d. Maximizes benefits to the local community. Yes, both improvements would improve access to local commercial destinations while utilizing existing sidewalk/trail infrastructure. e. State funding leverages local funding sources. Yes, the City of Hutchinson would be willing to fund approximately 50% of the Droiect (estimated 5175.000 MnDOT and Citv each). f. Project provides flexibility to address non-performance based needs. Yes, this sidewalk/trail project in general is non-performance based. g. Both state and local economic benefit. Yes, due to this project's proximity to commercial districts. h. Benefits to system operations and public satisfaction. Yes, these improvements would result in better pedestrian/bicycle system connectivity which have been typically well received by our citizens and property owners. 3 Local Partnership Program Innovative approaches to new materials, designs, standards, procedures or asset life. Yes, new ADA standards will be applied to all new sidewalk/trail related infrastructure. 5. Project Readiness a. Describe project development and deliverability? Due to City staff's extensive history of developing, designing and delivering several sidewalk and trail projects, we are confident that these relatively straightforward (within existing roadway right-of-way with little to no easement acquisition necessary) improvements could be implemented in a very timely manner. b. Describe process to get permits and appropriate processes? Only foresee a MnDOT right-of-way permit and an NPDES construction stormwater permit being needed to administer this work. c. Describe your role as applicant's and/or project sponsors on the projects? The Hutchinson City Engineer would be responsible to administer this funding mechanism as directed by MnDOT as the City of Hutchinson delivers these sidewalk/trail improvements within the above mentioned project. d. Describe how all local units of government have come to support and approve the project? The Hutchinson City Council is well aware of this project and have authorized staff to pursue potential funding sources to offset the City's overall costs of implementing these improvements. e. Describe how the sponsoring agency or applicant will assure the project will be operated and maintained for the useful life? The City of Hutchinson would be willing to enter into an agreement to clearly establish that the operation and maintenance of these facilities are the responsibility of the City (similar to existing sidewalk/trail agreements). f. Describe the project's total budget and where the funds are coming from or are expected to come from? 4 Local Partnership Program Total estimated construction cost is currently $350,000 (please note that the City is fully absorbing the project development and design costs) with the City's approximate share ($175,000) being accounted for within our annual infrastructure improvements bonding target ($1,900,000). g. Describe past history of delivering a project that used state highway funds? Over the last 10 years or so the City has delivered several projects that have been allocated State or Federal funding. Most specifically to State Highway funding, the Trunk Highway 15 Retaining Wall Reconstruction project (2012 construction) untilized this funding source (Cooperative Agreement project). h. Address the following concerns: None at this time. Please submit answers to the District Local Partnership Program Director. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Ordinance No. 19-794 - Create Sustainability Board Department: Administration/Legal LICENSE SECTION Meeting Date: 2/26/2019 Application Complete Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For some time, City staff has been discussing the creation of a Sustainability Advisory Board. The Board would be responsible to advise and make recommendations to the City Council and identify the highest priorities for city government and citizens to achieve sustainable management of natural resources - water, urban forests and energy in particular - and recommend to the City Council goals to achieve and workable means to reach those goals. The Board would also provide input to the Council and staff as to the continued use and environmentally -friendly manufacturing of compost and other products produced at Creekside Soils; help oversee the City's urban forest tree program and review and make recommendations for the present and future needs of the City's urban forest and tree management; advise the Council as to resource and energy reduction measures in city buildings and operations and promote the City's continued participation in programs such as TreeCity USA, GreenStep Cities and the SolSmart designation. It is proposed that the Board consist of up to five members with the option of having one member being a Council Member and one member being a Hutchinson Utilities Commissioner. Board members are proposed to serve three-year terms. At -large members are proposed to be residents of the Hutchinson Joint Planning Area or the owner of a business based in the Hutchinson Joint Planning Area. The City Administrator, the Project/Environmental/Regulatory Manager and the Compost Manager are proposed to be ex-officio, nonvoting members of the Board. BOARD ACTION REQUESTED: Approve draft/first reading of Ordinance No. 19-794 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 19-794 An Ordinance Establishing a Sustainability Advisory Board for the City of Hutchinson The City of Hutchinson ordains: §31.32 Sustainability Advisory Board. (A) Establishment. A Sustainability Advisory Board is hereby established. (B) Purpose. The purpose of the Sustainability Advisory Board shall include, but is not limited to: (1) Advise and make recommendations to the City Council and identify the highest priorities for city government and citizens to achieve sustainable management of natural resources - water, urban forests, and energy in particular - and shall recommend to the City Council goals to achieve and workable means to reach such goals. (2) Provide input to the City Council and city staff as to the continued use and environmentally -friendly manufacturing of compost and other products produced at Creekside Soils, the City's composting facility. (3) To help oversee the City's urban forest tree program and to review and make recommendations as to the present and future needs of the City's urban forest and to make recommendations as to tree management, including amendments to the Hutchinson City Code. (4) To advise the City Council as to resource and energy reduction measures in city buildings and operations. (5) To promote the City's continued participation in programs such as Tree City USA, GreenStep Cities, and the SolSmart Designation. (C) Appointment and Board Composition (1) The Board may consist of up to five members who are appointed by the Mayor, subject to ratification by the City Council. One of the board members may be a Hutchinson City Council Member and, additionally, one of the board members may be a member of the Hutchinson Utilities Commission. All remaining board members are "at -large" members. (2) At -large members shall serve three-year terms but may be appointed for periods of less than three years in order to achieve staggered appointments at the establishment of the board or due to member resignation or removal. City Council and Utility Commission appointments shall be for one-year terms. (3) At -large members shall be residents of the Hutchinson Joint Planning Area or the owner of a business based in the Hutchison Joint Planning Area. (4) The City Administrator, the City's Project/Environmental/Regulatory Manager, and the Compost Manager shall be ex officio, nonvoting, members of the Board. Adopted by the City Council this day of , 2019. ATTEST: Mayor Gary T. Forcier Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Ordinance No. 19-795 - Repealing Sections 31.26 & 31.31 Department: Administration/Legal LICENSE SECTION Meeting Date: 2/26/2019 Application Complete Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Enclosed for your consideration is an ordinance that repeals sections 31.26 and 31.31 of the city code pertaining to the Creekside Advisory Board and the Tree Board. With the creation of the new City Sustainability Board, the Creekside Advisory Board and the Tree Board may be abolished. To do so must be done by ordinance. BOARD ACTION REQUESTED: Approve draft/first reading of Ordinance No. 19-795 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance Number 19-795 Publication Number An Ordinance of the City of Hutchinson, Minnesota Repealing Section 31.26 and Section 31.31 of the Hutchinson City Code The City of Hutchinson ordains: Section 1. That section 31.26 of the Hutchinson City Code pertaining to the City Tree Board and section 31.31 pertaining to the Creekside Renewables Advisory Board are hereby repealed and, therefore, those boards are abolished. Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this day of , 2019. Gary T. Forcier Mayor ATTEST: Matthew Jaunich City Administrator Snow Removal -Ice Control by the numbers OCTOBER-NOVEMBER 2018 2017 2016 2015 2014 2013 Days with operations 7 2 1 1 13 2 Actual snowfall (inches) 3.7 2.8 3.7 2.0 5.2 2.0 Average snowfall (inches) 6.5 6.5 6.5 6.5 6.5 6.5 Days with below 0° temps 1 - - - 5 - Actual average high temp 34 42 51 48 32 41 Actual average low temp 23 24 33 32 15 21 Average high temp 41 41 41 41 41 41 Average low temp 23 23 23 23 23 23 City employees utilized 8 3 13 5 18 7 Contractors utilized - - 5 - Total personnel hours 105.0 11.01 80.8 9.5 451.0 38.0 City equipment units used 10 3 15 5 23 9 Contractor equipment units used - - - - 5 Total equipment hours 105 11.0 80.8 9.5 454.5 38.0 Gallons of fuel used 439.6 8.0 244.0 6.0 1,412.6 167.0 Salt brine used (gallons) 1,195 - 380.0 - 3,075.9 - Sand -Salt used (tons) 160.8 42.0 15.2 33.5 272.2 12.0 1 De-icing salt used (tons) 21.4 11.7 9.3 4.8 13.1 - Personnel Equip High Lo Operators hours Equip hours Fuel Salt brine Sand/Sa De-ice sal temp tem Precip Snow Date Description (ea) (hrs) (ea) (hrs) (gal) (gal) (ton) (ton) (F) {F) (in.,} {in.} 11/O1/18 51 31 - 11/02/18 47 36 0.11 11/03/18 44 37 0.16 11/04/18 38 37 0.07 11/05/18 44 35 0.19 - 11/06/18 42 29 0.12 0.40 11/07/13 Sanding 3 6.50 3 6.50 16.15 32 22 - 11/08/18 26 21 0.05 0.50 11/09/18 Sanding 3 10.50 3 10.50 85.00 50.00 13.85 5.80 24 12 0.10 0.20 31/10/18 23 6 0.02 0.50 11/11118 Sanding 4 12.00 4 12.00 23.00 165.00 28.65 - 29 17 - 11/12/18 22 6 - 11/13/18 26 4 - - 11/14/18 43 18 - 11/15/18 52 28 0.02 - 11/16/18 32 25 0.07 0.60 11/17/18 Sanding/Airport 6 20.00 6 20.00 19.40 350.00 42.15 6.00 26 1 - - 11/18/18 26 -1 11/19/18 26 8 11/20/18 35 1 - - 11/21/18 33 25 11/22/18 36 26 - 11/23/18 44 36 0.25 11/24118 37 29 0.01 11/25/18 29 15 - 11/26/18 23 12 - - 11/27/18 26 11 - - 11/28/18 Sanding 5 13.75 5 13.75 65.20 330.00 69.70 9.55 27 12 0.13 1.50 11/29/18 Sanding/Airport 11 63.75 12 63.75 197.00 300.00 (9.70) - 32 21 - - 11/30/18 Glean uo 8 23.00 8 23.00 SOAO - 32 29 Month: 1 days below zero; Season: 1 days below zero NOVEMBElt 149.50 149.50 439.60 L195.00 160.80 2L35 34 20 L30 3.70 Days with operations: 7 41 23 Avg temp Average Oct -Nov snowfall = 6.50 SEASON TO-DATE(OCr-NOV) 149.50 149.50 439.60 1,195.00 160.80 21.35 3,70 Season snowfall = 6.50 Snow Removal -Ice Control by the numbers DECEMBER 2017 2016 2015 2014 2013 Days with operations 7 10 17 11 10 22 Actual snowfall (inches) 7.0 2.8 8.0 7.6 6.7 13.8 Average snowfall (inches) 9.1 9.1 9.1 9.1 9.1 9.1 Days with below 00 temps 7 7 2 4 16 Actual average high temp 31 26 26 33 29 18 Actual average low temp 17 11 11 22 17 1 Average high temp 26 26 26 26 26 26 Average low temp 8 8 8 8 8 8 City employees utilized 19 19 17 18 16 21 Contractors utilized 4 9 7 6 8 Total personnel hours 447.5 454.0 676.0 618.3 262.0 1,101.3 City equipment units used 24 22 24 26 22 25 Contractor equipment units used 4 - 9 7 6 6 Total equipment hours 447.5 454.0 687.5 623.3 266.0 1,112.3 Gallons of fuel used 1,233.5 1,629.0 1,766.1 1,626.7 778.0 3,101.0 Salt brine used (gallons) 2,650.0 3,445.0 2,265.0 1,505.0 1,305.0 3,295.0 Sand -Salt used (tons) 286.8 388.0 263.6 177.7 224.1 466.5 De-icing salt used (tons) 113.1 44.9 47.3 40.9 23.3 3.0 Personnel Equip High Low Operators hours Equip hours Fuel Salt brine Sand/Salt De-ice salt temp temp Precip Snow Date Description (ea) (hrs) (ea) (hrs) (gal) (gal) (ton) (ton) (F) (Fj (in.) (in.) 12/01/18 341 27 0.12 1.70 12/02/18 Plowing 13 64.00 15 64.00 220.19 375.00 72.15 3.60 32 28 - - 12/03/18 Cleanup & sanding i5 79.25 18 79.25 198.00 230.00 15.45 28 24 12/04/18 25 20 12/05/18 29 17 12/06/18 19 3 - 12/07/18 26 4 - - 12/08/18 27 4 - 12/09/18 26 8 12110118 29 9 0.D4 0.80 12/11/18 27 8 - - 12/12/18 26 23 - - 12/13/18 33 12 - 12/14/18 43 13 - - 12/15/18 42 20 - 12/16/181 45 29 - - 12/17/18 36 18 12/18/18 43 29 - 12/19/18 37 30 - - 12/20/18 36 25 - - 12/21/18 25 21 - 12/22/18 36 24 - 0.20 12/23/18 Sanding 5 10.00 5 10.00 - 380.00 35.45 6.75 29 12 - - 12/24/18 27 9 - 12/25/18 28 18 - 12/26/18 34 23 0.10 2.00 12/27/18 Plowing 18 111.25 20 111.25 381.25 260.00 66.10 7.35 35 28 0.67 0.70 12/28/18 Plowing, cleanup 20 123.75 22 123.75 276.85 335.00 35.95 6.35 28 5 - - 12/29/18 Sanding_, cleanup 6 14.00 6 14.00 - 370.00 (17.30) - 171 0 - 12/30/18 33 161 0.01 1 0.10 12/31/18 Sanding, ice control 8 45.50 7 45.50 157.20 700.00 78.95 89.00 321 71 0.10 1 1.50 Month: 0 days below zero; Season: 1 days below zero DECEMBER 447.75 447.75 1.233.49 2,650.00 286.75 313,05 31 17 1.04 7.00 Days with operations: 7 26 8 Avg temp Average month snowfall = 9.10 SEASON TO-DATE10Ci=DEC 597.25 597.25 1.673.09 3,845.00 44ZSS 134.40 2.34 10.7D Average season snowfall = 15.60 Snow Removal -Ice Control by the numbers Days with operations 18 10 14 17 9 25 Actual snowfall (inches) 8.6 7.1 4.9 1.9 1 3.8 14.1 Average snowfall (inches) 8.5 8.5 8.5 8.5 8.5 8.5 Days with below 00 temps 13 12 10 9 8 20 Actual average high temp 20 25 26 23 26 18 Actual average low temp 4 7 13 8 11 (4) Average high temp 23 23 23 23 23 23 Average low temp 3 3 3 3 3 3 City employees utilized 20 19 18 17 16 18 Contractors utilized 6 - 8 3 7 Total personnel hours 691.0 487.5 561.8 269.3 281.3 1,115.0 City equipment units used 26 25 23 20 21 25 Contractor equipment units used 6 8 3 - 8 Total equipment hours 702.0 487.5 568.8 269.3 281.3 1,140.0 Gallons of fuel used 2,186.0 1,558.6 1,482.6 868.7 943.0 3,283.2 Salt brine used (gallons) 2,590.0 2,915.0 3,610.0 2,000.0 2,420.0 1,930.0 Sand -Salt used (tons) 288.9 281.6 343.5 184.5 272.3 439.1 De-icing salt used (tons) 31.4 31.4 51.9 30.6 23.1 6.6 Personnel Equip High L](F) Operators hours Equip hours Fuel Salt brine Sand/Salt De-ice salt temp te Precip Snow Date Description (ea) (hrs) (ea} (hrs) (gal) (gal) (ton} (ton) (F) {in.} Rom., Plow & sand 12 54.00 15 54.00 182.20 310.00 57.25 0.95 6 -6 - - Cleanup & sanding 2 7.00 2 7.00 - - (4.25) 25 -3 01/03/18 Cleanup & sanding 8 26.00 8 26.00 113.00 260.00 - 14.65 40 16 - - 01/04/18 Cleanup & sanding 5 9.00 5 9.00 43.00 (8.60) - 40 23 - - 01/05/18 39 26 01/06/18 37 25 01/07/18 38 33 - - 01/08/18 37 9 01/09/18 13 5 - 01110118 Cleanup 1 2.50 1 2.50 8.00 - - 26 10 - - 01/11118 Cleanup 1 1.50 1 1.50 - 50.00 - 1.00 32 19 01/12/18 29 19 - - 01/13118 33 25 01/14/18 32 27 01/15118 32 11 01/16/18 18 4 01/17/18 Sanding S 10.00 5 10.00 25.00 310.00V78.95 .40 - 20 13 - - 01/18/18 Sanding 6 19.00 6 19.00 33.00 310.00 11.10 13 3 0.14 1.50 01/19/18 Plowing 13 60.25 13 60.25 256.50 340.00- - 6 -6 - 01120/ls 5 -7 - 01/21/18 I I 16 -1 - 0.20 01/22/18 Plowing 18 128.SO 20 128.SO 442.45 295.00 43.60 3.70 19 0 0.07 1.60 01/23/18 Sanding 5 12.00 5 12.00 40.03 10.00 (20,15) 20 5 01/24/18 Cleanup 3 9.00 3 9.00 31.52 0.90 21 -10 01/25/18 5 -16 01126/18 Sanding 4 &00 4 8.00 10.00 215.00 29.45 10 -10 0.03 0.50 01/27/18 Cleanup 1 8.00 1 8.00 15.00 - - 6 -20 0.30 4.60 01/28/18 Plowing & removal 23 208.75 25 219.75 563.60 200.00 84.35 8 -5 0.20 01/29/18 Plowing & cleanup 14 91.50 15 91.50 300.66 290.00 3.95 1 -26 01/30/18 Cleanup 8 33.00 8 33.00 114.00 - -17 -28 01/31/18 Cleanup 1 1 1 3.00 1 3.00 8.00 - 1 -28 - Month: 13 days below zero; Season: 14 days below zero JANUARY 69LW 702.00 2,195.96 2,590.00 258.85 31.40 20 4 0.54 &60 Days with operations: 10 23 3 Avg temp Average month snowfall 8.50 SEASON TO -DATE (OCT-JAN) 1,288.25 1,299.25 3,859.05 6,435.00 736.40 165.80 2.88 19.30 Average season snowfall = 24.10 Employee Department Primary role Nov. 2018 Dec. 2018 Jan. 2019 Feb. 2019 Mar. 2019 Apr. 2019 Total Burmeister, Jerome PW - Operations Route SWl 11.50 33.50 40.00 85.00 Dehn, Pete PW - Operations Route SW2 19.00 34.50 39.75 93.25 Fenske, Bruce PW - Operations Downtown 8.25 18.75 45.00 72.00 Herrmann, Cory PW - Operations Route SE1 26.75 42.75 Inselmann, Eric PW - Operations Alleys 15.25 25.00 40.25 Keller, Matthew PW - Wastewater Downtown E 11.25 12.00 23.25 Kent, John PW - Wastewater Backup operator 8.00 20.25 28.25 Maiers, Matthew PW - Operations Downtown, Snow removal 21.75 38.25 60.00 Navratil, Jim PW - Water Downtown W 11.25 6.50 17.75 Olson, John PW - Operations Airport 7.50 21.00 36.00 64.50 Schuette, Donovan PW - Operations Airport, Downtown 5.00 24.50 33.50 63.00 Schulte, Josh PW - Operations Downtown, dead ends 36.50 Thompson, DeNeil PW - Operations Route NWl 18.00 28.50 41.75 88.25 Thompson, Mitchell PW - Operations Route NEl 16.50 37.00 45.75 99.25 Trnka, lames PW - Operations Cul-de-sac, dead ends 19.25 36.75 44.00 100.00 Carter, Randy PRCE Schools, PRCE, trails 14.00 25.00 39.00 Hutton, Chris PRCE Downtown, Schools, PRCE 22.50 35.00 57.50 Magnusson, Brian PRCE Schools, PRCE, trails 16.O0 8.00 24.DD Mielke, Justin PRCE Schools, PRCE, trails 24.00 21.00 45.00 Schelitzche, Jay PRCE Downtown, Schools, PRCE 24.00 42.50 66.50 Contractor Hansen Gravel Bulldozer Snow storage sites Hansen Gravel Dump truck 206 Snow removal Hansen Gravel Dump truck 207 Snow removal - Hansen Gravel Dump truck 208 Snow removal 4.50 8.00 12.50 Hansen Gravel Dump truck 212 Snow removal 4.50 8.00 12.50 Hanson - Vasek Dump truck Snow removal 8.00 8.00 Jeff Kosek Large dump truck Snow removal 5.00 8.00 13.00 Juul Dump truck 444 Snow removal 8.00 8.00 Juul Dump truck 666 Snow removal 4.50 12.50 17.00 TOTAL PERSONNEL HOURS 105.00 447.75 691.00 �� 1,137.75 EQUIP# YEAR MAKE DESCRIPTION SNOW ATTACHI Light Trucks 1 PARK-221-TKS LTK 2009 Ford Pickup, 1/2 ton 44 Snowplow 2 PARK-664-TK1 LTK 2016 Ford Pickup, l ton 4x4 Snowplow 3 S7RT-156-TK3-TK 1999 Ford Truck, 1 ton 44 w/ dump box Snowplow 4 STRT-170-TK1 LTK 2008 Ford Pickup, 1 ton 4x4 Snowplow 5 STRT-660-TKl LTK 2004 Ford Pickup, 1ton 40 Snowplow Snowplow Trucks 1 STRT-115-HTK HTK 1996 Ford Truck, S/A w/dump box Snowplow, wing, sander 2 STRT-441-H7K HTK 2005 Ford Truck, S/A w/ hooklift Snowplow, wing, sander 3 STRT-522-HTK HTK 2003 Mack Truck, S/A w/ dump box Snowplow, wing, sander 4 STRT.613-HTK HTK 1999 Mack Truck, 5/A w) dump box Snowplow, wing, Sander, underbody 6 STRT-781-HTK HTK 2005 Ford Truck, 5/A w/ hooklift Snowplow, wing, sander 75TRT-812-HTK HTK 2014 Mack Truck, S/A w/dump box Snowplow, wing, sander 8 STRT-894-HTK HTK 2007 Freightliner Truck, S/A w/ dump box Snowplow, wing, sander, underbody S STRT-923-HTK HTK 2017 Mack Truck, S/A w/dump box Snowplow, wing, sander Skid steer Loaders '. CEMT-412-SKD SKID 2011 Bobcat Toolcat Snowplow, blower 2 PARK-032-SKD SKID 2006 Bobcat Skid steer, 5250 Snowplow, blower 3 PARK-032-SKD SKID 2006 Bobcat Toolcat Snowplow, blower 4 PARK-211-SKD SKID 2009 Bobcat Skid steer, 5250 Snowplow, blower 4 STRT-592-SKD SKID 2017 Bobcat Skid steer, A770 Snowplow Tractors 1 AIRP.055-TRC TRC 2012 New Holland Tractor, TV6070 HLA snow wing, snow blower 3 STRT-390-HEQ TRC 2006 Trackless Tractor, NITS Snow blower, plow 4 STWT-104-TRC TRC 2016 )qhn Deere Tractor, 6125R HLA snow wing S STW7-106-TRC TRC 2016 John Deere Tractor, 6125R HLA snow wing 6 STWT-184-TRC TRC 2016 John Deere Tractor, 6125R HLA snow wing Wheel loaders 15TRT-447-LDR LDR 2001 Case Wheel loader, 621C Snowplow, wing 2 STRT-750-LDR LDR 2003 Case Wheel loader, 621C Snowplow, wing 3 STRT-969-LDR LDR 2003 Case Wheel loader, 621D Snowplow, wing 4 Creekside Loader LDR Backup Wheel loader Bucket Heavy Equipment 15TRT-116-HEQ HEQ 2015 Fair Mfg Snowblower Wheel loader mounted 2 MCLD-409-HEQ HEQ Backup snow blower McLeod County Snow Hauling Trucks 15TRT-218-HTK HTK 1999 Sterling Truck,T/Aw/dump box none 2 STRT-972-HTK HTK 1997 Mack Truck, T/Aw/dump box none -tractors Hansen Gravel 206 none Contractors Hansen Grovel 207 one Contractors Hansen Gravel 203 one Contractors Hansen Gravel 212 none Contractors Hanson & Vasek Contractors Juul Contracting 444 none Contractors Juul Contracting 666 none Contractors Ko-k, Jeff none Contractors Hansen Gravel Dozer none HOURS Nov. 2018 Dec. 2018 Jan. 2019 Feb.2019 Mar.2019 Apr.2019 Total 16.00 1800 34.00 8.00 27.00 35.00 9.00 150 10.50 1.75 21.75 23.50 12.75 2C.25 2.25 35.25 35.75 43,25 79-00 20.00 41.75 43= 104_75 6.50 21.00 43,75 7L25 20.00 30.00 41,00 91.00 11.50 23.50 4L50 77.50 18,00 23.00 44.50 85.50 2.00 8.50 1.50 7.00 24.00 28.50 5250 26.00 21.00 37.00 18.50 31.00 49.50 12.00 31.00 43.00 7.50 21.00 24,50 53.00 14.25 18.00 32.25 5.00 16.75 27.00 48-75 18,00 6,00 24.00 15:00 34,00 49.00 17.25 35.50 52.75 18.75 41.50 60,25 11.00 11.00 3.00 6.50 950 3.00 4.00 7.00 450 8.00 1250 4.50 8.00 12.50 8.00 8.00 8.00 8.00 450 12.50 17.00 5.00 8.00 13.00 105,00 447.75 70200 1,25475 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: January 2019 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 2/26/2019 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Governance Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the January Financial Reports for the general fund and enterprise funds. Also attached is the January Investment Report. I will present another set of preliminary December 2018 financial reports for the March 12 council meeting. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes 5,122,005 5,122,005 4,925,466 Other Taxes - - 315,000 315,000 - - 305,000 - Licenses & Permits 37,341 37,341 414,200 376,859 9.0 78,776 343,050 23.0 Intergovernmental Revenue 390 390 1,578,056 1,577,666 0.0 14,640 1,555,161 0.9 Charges for Services 185,437 185,437 2,830,857 2,645,420 6.6 190,154 2,840,534 6.7 Miscellaneous Revenues 25,070 25,070 317,500 292,430 7.9 24,715 319,500 7.7 Transfers -In - - 2,497,175 2,497,175 - - 2,515,092 - Fines & Forfeitures 50,000 50,000 55,000 Capital Contributions - - - - - - - - TOTAL REVENUES 248,237 248,237 13,124,793 12,876,556 1.9 308,285 12,858,803 2.4 Wages & Benefits 333,225 333,225 8,866,013 8,532,788 3.8 343,250 8,657,896 4.0 Supplies 22,424 22,424 870,578 848,154 2.6 46,943 868,840 5.4 Services & Charges 164,698 164,698 2,655,282 2,490,584 6.2 224,376 2,659,777 8.4 Miscellaneous Expenses 48,474 48,474 620,950 572,476 7.8 54,113 562,290 9.6 Transfers -Out - - 101,970 101,970 - - 501,288 - CapitalOutlay - - 10,000 10,000 - - 10,000 - TOTAL EXPENDITURES 568,821 568,821 13,124,793 12,555,972 4.3 668,681 13,260,091 5.0 NET REVENUE (320,584) (320,584) - 320,584 (360,396) (401,288) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2019 2019 ACTUALS JANUARY General Fund Expense by Department YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 2,649 2,649 55,328 52,679 4.8 1,857 49,922 3.7 City Administrator 16,292 16,292 415,643 399,351 3.9 17,535 411,990 4.3 Elections - - 6,000 6,000 - - 23,100 - Finance Department 12,083 12,083 371,041 358,958 3.3 14,636 359,527 4.1 Motor Vehicle 10,429 10,429 268,721 258,292 3.9 9,612 264,832 3.6 Assessing - - 61,152 61,152 - - 61,131 - Legal 9,321 9,321 306,847 297,526 3.0 10,010 313,858 3.2 Planning 6,226 6,226 155,835 149,609 4.0 4,865 149,212 3.3 Information Services 22,020 22,020 568,872 546,852 3.9 28,168 560,588 5.0 City Hall Building 5,119 5,119 174,705 169,586 2.9 9,808 167,556 5.9 Police Department 152,320 152,320 3,453,954 3,301,634 4.4 166,502 3,331,215 5.0 Hospital Security 11,189 11,189 323,205 312,016 3.5 13,511 311,394 4.3 Emergency Management 849 849 12,280 11,431 6.9 3,071 22,180 13.8 Safety Committee 9,008 9,008 10,850 1,842 83.0 8,663 10,800 80.2 Fire Department 15,402 15,402 357,602 342,200 4.3 8,223 332,858 2.5 Protective Inspections 16,281 16,281 348,856 332,575 4.7 10,418 365,062 2.9 Engineering 19,386 19,386 470,704 451,318 4.1 25,041 457,087 5.5 Streets & Alleys 34,788 34,788 1,539,705 1,504,917 2.3 44,309 1,582,983 2.8 Park/Recreation Administration 11,798 11,798 265,144 253,346 4.4 12,320 260,339 4.7 Recreation 8,606 8,606 249,316 240,710 3.5 16,689 247,593 6.7 Senior Citizen Center 5,363 5,363 86,622 81,259 6.2 4,244 86,779 4.9 Civic Arena 12,106 12,106 355,362 343,256 3.4 42,855 338,878 12.6 Park Department 27,965 27,965 926,369 898,404 3.0 36,138 904,484 4.0 Recreation Building 10,863 10,863 237,367 226,504 4.6 14,579 225,236 6.5 Events Center 13,415 13,415 263,142 249,727 5.1 17,398 253,808 6.9 Evergreen Building 1,155 1,155 27,250 26,095 4.2 2,191 26,650 8.2 Library 46,583 46,583 223,460 176,877 20.8 47,174 216,091 21.8 Waterpark 1,267 1,267 388,840 387,573 0.3 2,158 398,741 0.5 Cemetery 5,932 5,932 143,159 137,227 4.1 8,411 141,517 5.9 Airport 2,105 2,105 120,670 118,565 1.7 4,130 113,640 3.6 Unallocated General Expense 78,301 78,301 936,792 858,491 8.4 84,165 1,271,040 6.6 TOTAL EXPENDITURES 568,821 568,821 13,124,793 12,555,972 4.3 668,681 13,260,091 5.0 Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2019 2019 ACTUALS JANUARY YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 407,763 407,763 6,357,000 5,949,237 6.4 407,791 6,245,000 6.5 87 87 3,000 2,913 2.9 24 4,000 0.6 407,850 407,850 6,360,000 5,952,150 6.4 407,815 6,249,000 6.5 310,671 310,671 4,787,710 4,477,039 6.5 311,102 4,691,290 6.6 25,171 25,171 698,094 672,923 3.6 26,705 671,021 4.0 4,333 4,333 25,050 20,717 17.3 1,370 27,750 4.9 16,766 16,766 246,675 229,909 6.8 26,009 225,800 11.5 - - 5,350 5,350 - - 5,850 - 500,000 500,000 500,000 15,000 15,000 25,000 82,500 82,500 85,000 - - 128,243 128,243 - - 128,045 - 356,941 356,941 6,488,622 6,131,681 5.5 365,186 6,359,756 5.7 50,909 50,909 (128,622) (179,531) 42,629 (110,756) Year to Date Sales Comments 2019 2018 Change Liquor Sales Revenue: Liquor 149,384 145,989 2.3% Beer 186,758 188,137 -0.7% Wine 64,147 66,400 -3.4% Other 7,475 7,265 2.9% Total Sales 407,763 407,791 0.0% Customer Count 16,957 17,305 -2.0% Average Sale per Customer $ 24.05 $ 23.56 2.0% Gross Margin on Sales 23.8% 23.7% Labor to Sales Ratio 6.2% 6.5% January Sales 2019 2018 Change 149,384 145,989 2.3% 186,758 188,137 -0.7% 64,147 66,400 -3.4% 7,475 7,265 2.9% 407,763 407,791 0.0% 16,957 17,305 -2.0% $ 24.05 $ 23.56 2.0% 23.8% 23.7% 6.2% 6.5% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2019 2019 ACTUALS JANUARY Water Fund YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Sales 129,840 129,840 1,780,000 1,650,160 7.3 132,594 1,880,000 7.1 Sales - Other 43,499 43,499 543,500 500,001 8.0 85,687 516,750 16.6 Local Sales Tax 781 781 665,000 664,219 0.1 (121) 640,000 (0.0) Licenses & Permits - - - - - - - - ChargesforServices 31,542 31,542 53,000 21,458 59.5 30,605 55,000 55.6 Miscellaneous Revenues 10,136 10,136 69,500 59,364 14.6 5,535 104,500 5.3 TOTAL REVENUES 215,798 215,798 3,111,000 2,895,202 6.9 254,300 3,196,250 8.0 Wages & Benefits 21,020 21,020 519,888 498,868 4.0 20,913 478,638 4.4 Supplies 21,108 21,108 137,250 116,142 15.4 5,691 132,300 4.3 Services & Charges 16,191 16,191 522,950 506,759 3.1 28,162 535,960 5.3 Miscellaneous Expenses 298 298 15,000 14,702 2.0 7,320 14,700 49.8 Transfers -Out - - 60,000 60,000 - - 60,000 - CapitalOutlay 300,000 300,000 350,000 Depreciation Expense - - 1,100,000 1,100,000 - - 1,100,000 - Debt Service 217,824 217,824 1,485,523 1,267,699 14.7 214,824 1,485,627 14.5 TOTAL EXPENDITURES 276,440 276,440 4,140,611 3,864,171 6.7 276,910 4,157,225 6.7 NET of REVENUES & EXPENDITURES (60,642) (60,642) (1,029,611) (968,969) (22,609) (960,975) Year to Date Water Sales Comments 2019 2018 Change Water Sales Revenue: Residential 86,640 88,404 -2.0% Commercial 24,798 23,703 4.6% Industrial 18,402 20,488 -10.2% Water Sales 129,840 132,594 -2.1% Base Charge 35,477 35,313 0.5% WAC Charge - 42,298 -100.0% Other 8,022 8,076 -0.7% Other Sales 43,499 85,687 -49.2% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Sewer Fund Sales 246,503 246,503 2,700,000 2,453,497 9.1 214,453 2,920,000 7.3 Sales - Other 32,516 32,516 468,000 435,484 6.9 87,948 410,000 21.5 Local Sales Tax 781 781 665,000 664,219 0.1 (121) 640,000 (0.0) Intergovernmental Revenue - - - - - - - - Licenses & Permits 6,500 6,500 6,500 - 100.0 5,100 6,500 78.5 Charges for Services - - 7,500 7,500 - - 3,500 - Miscellaneous Revenues 18,511 18,511 120,000 101,489 15.4 6,227 140,000 4.4 TOTAL REVENUES 304,811 304,811 3,967,000 3,662,189 7.7 313,607 4,120,000 7.6 Wages & Benefits 27,472 27,472 691,874 664,402 4.0 29,014 678,838 4.3 Supplies 5,443 5,443 210,700 205,257 2.6 9,082 219,700 4.1 Services & Charges 23,063 23,063 803,000 779,937 2.9 62,417 800,830 7.8 Miscellaneous Expenses 5,071 5,071 36,500 31,429 13.9 4,951 32,500 15.2 Transfers -Out - - 60,000 60,000 - - 60,000 - CapitalOutlay 625,000 625,000 94,069 650,000 14.5 Depreciation Expense - - 1,250,000 1,250,000 - - 1,450,000 - Debt Service 423,353 423,353 1,403,676 980,324 30.2 412,655 1,458,251 28.3 TOTAL EXPENDITURES 484,401 484,401 5,080,750 4,596,349 9.5 612,187 5,350,119 11.4 NET of REVENUES & EXPENDITURES (179,590) (179,590) (1,113,750) (934,160) (298,580) (1,230,119) Year to Date Sewer Sales Comments 2019 2018 Change Sewer Sales Revenue: Residential 132,999 129,278 2.9% Commercial 39,117 35,090 11.5% Industrial - Flow 39,524 32,855 20.3% Industrial - Violation Surcharges 34,863 17,230 102.3% Sewer Sales 246,503 214,453 14.9% Base Charge 30,813 30,656 0.5% SAC Charge - 55,591 -100.0% Other 1,703 1,701 0.1 % Other Sales 32,516 87,948 -63.0% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 97,979 97,979 1,160,000 1,062,021 8.4 95,870 1,154,000 8.3 Sales - Other 3,839 3,839 45,600 41,761 8.4 3,720 43,550 8.5 Intergovernmental Revenue - - 12,500 12,500 - - 12,500 - Miscellaneous Revenues 3,858 3,858 22,000 18,142 17.5 1,410 12,500 11.3 TOTAL REVENUES 105,676 105,676 1,240,100 1,134,424 8.5 101,000 1,222,550 8.3 Wages & Benefits 6,269 6,269 190,965 184,696 3.3 6,239 187,401 3.3 Supplies 1,365 1,365 62,050 60,685 2.2 1,061 58,400 1.8 Services & Charges 8,514 8,514 761,600 753,086 1.1 12,434 736,190 1.7 Miscellaneous Expenses - - 1,500 1,500 - 564 6,500 8.7 Transfers -Out 55,000 55,000 - 55,000 - CapitalOutlay 221,500 221,500 85,000 Depreciation Expense - - 146,000 146,000 - - 144,000 - TOTAL EXPENDITURES 16,148 16,148 1,438,615 1,422,467 1.1 20,299 1,272,491 1.6 NET of REVENUES & EXPENDITURES 89,529 89,529 (198,515) (288,044) 80,701 (49,941) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Sales 71,993 71,993 2,378,175 2,306,182 3.0 66,258 2,003,975 3.3 Charges for Services 30 30 91,245 91,215 0.0 5 82,500 0.0 Miscellaneous Revenues 5,649 5,649 35,000 29,351 16.1 2,047 26,400 7.8 TOTAL REVENUES 77,672 77,672 2,504,420 2,426,748 3.1 68,310 2,112,875 3.2 Cost of Sales 36,503 36,503 1,633,505 1,597,002 2.2 39,521 1,316,600 3.0 Inventory Cost Adjustment (46,241) (46,241) (709,585) (663,344) 6.5 (31,550) (494,200) 6.4 Wages & Benefits 29,965 29,965 704,078 674,113 4.3 28,610 610,345 4.7 Supplies 6,212 6,212 114,825 108,613 5.4 3,775 65,300 5.8 Services & Charges 19,277 19,277 308,940 289,663 6.2 9,598 243,440 3.9 Miscellaneous Expenses 1,750 1,750 11,500 9,750 15.2 613 11,500 5.3 Transfers -Out - - 110,000 110,000 - - 110,000 - CapitalOutlay 80,000 80,000 139,227 Depreciation Expense 220,000 220,000 207,000 Debt Service - - 158,939 158,939 - - 87,833 - TOTAL EXPENDITURES 47,465 47,465 2,632,202 2,584,737 1.8 50,568 2,297,045 2.2 NET of REVENUES & EXPENDITURES 30,207 30,207 (127,782) (157,989) 17,742 (184,170) Year to Date Sales Comments 2019 2018 Change Compost Sales Bagged 70,843 64,483 9.9% Bulk 1,130 607 86.3% Other (Freight) 20 1,169 -98.3% Total Sales 71,993 66,258 8.7% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2019 2019 ACTUALS JANUARY YTD 2019 2018 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 76,359 76,359 937,000 860,641 8.1 74,146 904,600 8.2 Sales - Other 320 320 3,500 3,180 9.1 189 3,000 6.3 Licenses & Permits 35 35 4,500 4,465 0.8 200 4,000 5.0 Charges for Services - - - - - - - - Miscellaneous Revenues 828 828 22,300 21,472 3.7 1,114 13,750 8.1 Capital Contributions - - - - - - - - TOTAL REVENUES 77,543 77,543 967,300 889,757 8.0 75,650 925,350 8.2 Wages & Benefits 8,728 8,728 248,348 239,620 3.5 11,974 276,489 4.3 Supplies 605 605 32,000 31,395 1.9 95 38,800 0.2 Services & Charges 9,762 9,762 173,300 163,538 5.6 801 165,600 0.5 Miscellaneous Expenses - - 10,500 10,500 - 50 11,250 0.4 Transfers -Out - - - 125,000 - CapitalOutlay 340,000 340,000 200,000 Depreciation Expense - - 195,000 195,000 - - 157,000 - Debt Service 156,550 156,550 231,777 75,227 93.5 153,050 154,750 70.2 TOTAL EXPENDITURES 175,644 175,644 1,230,925 1,055,281 14.3 165,970 1,128,889 14.7 NET of REVENUES & EXPENDITURES (98,101) (98,101) (263,625) (165,524) (90,320) (203,539) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2019 2019 2018 2019 ACTUALS 2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED HATS Operation Intergovernmental Revenue 7,553 7,553 181,280 173,727 4.2 7,333 176,000 4.2 Charges for Services 14,994 14,994 280,000 265,006 5.4 22,788 267,500 8.5 Miscellaneous Revenues 1,117 1,117 6,000 4,883 18.6 249 3,500 7.1 Transfers -In - - 101,970 101,970 - - 100,000 - TOTAL REVENUES 23,664 23,664 569,250 545,586 4.2 30,370 547,000 5.6 Wages & Benefits 1,718 1,718 42,644 40,926 4.0 1,381 38,151 3.6 Supplies 39,609 39,609 297,050 257,441 13.3 33,165 273,650 12.1 Services & Charges 2,126 2,126 161,200 159,074 1.3 11,989 157,160 7.6 Miscellaneous Expenses 10 10 5,600 5,590 0.2 - 5,600 - CapitalOutlay - - 62,756 62,756 - - 76,612 - TOTAL EXPENDITURES 43,463 43,463 569,250 525,787 7.6 46,535 551,173 8.4 NET of REVENUES & EXPENDITURES (19,798) (19,798) - 19,798 (16,165) (4,173) Comments Charges for Services The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities. Supplies The main activity in this category is the cost of fuel for the fueling system. Oppenheimer & Co. Inc. PPEN IME Broad Street HOUSEHOLD New York, NY 10004 (212) 668-8000 SUMMARY (2 Transacts Business on All Principal Exchanges SIK For the Period Ending: 01/31/19 Financial Advisor SULLIVAN/SULLIVAN - X2J Internet Address: www.opco.com 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 (800)258-3387 CITY OF HUTCHINSON MN HOSPITAL III HASSAN ST SE HUTCHINSON MN 55350-2522 1 Cash, Money Fonds Priced Total Asset Direct Adjusted Previous Month Statement Account & Bank Deposits Securities Value Investments (1) Asset Value (2) Adj Asset Value Enclosed 13 D25-5020051 CITY OF HUTCHINSONMN HOSPITAL $3,750.07 $5,513,332.34 $5,517,082.41 $0.00 $5,517,082.41 $5,505,598.66 Yes 111 HASSAN ST SE J25-5019707 CITY OF HUTCHINSONMUJNESOTA 5,164.96 28,526,486.74 28,531,651.70 0.00 28,531,651.70 30,613,847.75 Yes 111 HASSAN ST SE Totals $8,915.03 $34,039,819.08 $34,048,734.11 $0.00 $34,048,734.11 $36,119,446.41 (1) Values for Direct Investments, which are not included in the Total Asset Value for your account, are provided for informational purposes only. Note that prices for Direct Investments are furnished periodically by the entities issuing and/or managing such investments. Due to timing of such pricing, values for Direct Investment reflect the most recent prices available, which may not be month -end values. (2) "Adjusted Asset Value" is the sum of" Total Asset Value" and "Direct Investments". (3) "No" in the Statement Enclosed column indicates that a statement was not generated for the specified account due to lack of activity during the period. However, as a courtesy, current values for the account are displayed for informational purposes. This Household Summary, which displays separate and combined assets for all linked accounts, is provided as a courtesy. The Household Summary is not, and should not be construed as, a substitute foryour Oppenheimer & Co. Inc. account statements. Oppenheimer & Co. Inc. Broad PPEN IME 85wYorsNY STATEMENT OF New York, NY 10004 (z1sACCOUNT 9 I- . Transacts actctBs Businsin ess on All Principal Exchanges Assets maturing during the next 60 days appear at the end of this statement. Asset Allocation Government Agency Bonds- 8.68% Municipal Bonds - 12.29 k Mutual Funds - 41.63 k Certificates of Deposit - 37.40 k Portfolio Summary r This Previous Estimated Period Period Annual Income 01/31/19 12/31/18 Mutual Funds $11,874,432.56 $11,795,904.60 $264,467.36 GovemmentAgency, Bonds 2,478,335.00 2,475,335.00 51,000.00 Municipal Bonds 3,508,029.80 5,497,586.20 84,200.40 Corporate Bonds 0.00 500,095.00 0.00 Certificates of Deposit 10,665,689.38 10,340,636.77 247,756.00 Cash Account Balance 5,164.96 4,290.18 Total Asset Value $28,531,651.70 $30,613,847.75 $647,423.76 Net Value of Accrued Interest $79,724.95 $97,416.59 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Cash Activity Summary Opening Cash Balance $4,290.18 Net Buy and Sell Transactions -301,646.62 Net Funds Deposited or Withdrawn -2,250,000.00 Net Miscellaneous Credits/Debits 2,478,118.66 Net Income Activity 74,402.74 Closinq Cash Balance $5,164.96 Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 01/01/19 - 01/31/19 Last Statement: 12/31/18 Page 1 of 12 CITY OF HUTCHINSON MINNESOTA III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Advisor SULLIVAN/SULLIVAN X2J (800)258-3387 Internet Address: www.opco.com Income Summary Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Corporate Interest $10,271.40 $10,271.40 Municipal Interest 23,000.00 23,000.00 Government Interest 19,250.00 19,250.00 Dividends 21,881.34 21,881.34 Total Reportable $74,402.74 $74,402.74 Oppenheimer & Co. Inc. (")PPENHEIME (2126 Broad Street New York NY 10004 Transacts Business on All Principal Exchanges Asset Allocation Advantage Bank Deposits* - 0.07 k Municipal Bonds - 21.58 k 4Mutual Funds - 78.35 k Portfolio Summary -A -L. This Previous Estimated Period Period Annual Income 01/31/19 12/31/18 Advantage Bank Deposits* $3,750.07 $0.07 $5.62 Mutual Funds 4,322,779.64 3,815,756.29 96,276.94 Municipal Bonds 1,190,552.70 1,189,747.30 31,517.60 Corporate Bonds 0.00 500,095.00 0.00 Total Asset Value $5,517,082.41 $5,505,598.66 $127,800.16 Net Value of Accrued Interest $7,288.07 $7,244.93 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities. Eligible for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured. Cash Activity Summary Opening Cash Balance $0.00 Net Buy and Sell Transactions-500,000.00 Net Miscellaneous Credits/Debits 492,976.65 Net Income Activity 10,773.35 Net Advantage Bank Deposit Activity-3,750.00 Closinq Cash Balance $0.00 STATEMENT OF ACCOUNT gwc Account Number: D25-5020051 Tax ID Number: ON FILE For the Period: 01/01/19 - 01/31/19 Last Statement: 12/31/18 Page 1 of 6 CITY OF HUTCHINSON MN HOSPITAL III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Advisor SULLIVAN/SULLIVAN X2J (800)258-3387 Internet Address: www.opco.com Income Summary Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Govemment Interest $3,750.00 $3,750.00 Dividends 7,023.35 7,023.35 Total Reportable $10,773.35 $10,773.35 PPENHEIMFP, TOTAL POSITIONS PORTFOLIO OVERVIEW CITY OF HUTCHINSON report as of 211119 POSITIONS INCLUDED IN PORTFOLIO ANALYSIS Original Face Value $17,076,000.00 Current Face Value $17,076,000.00 Estimated Portfolio Totals Estimated Portfolio Averages Est Annual Income $390,918.90 Original Face Value $17,076,000.00 Coupon 2.29% Valid Positions 56 Current Face Value $17,076,000.00 Maturity 2.88 yrs Exceptions 0 Market Value $16,898,421.28 Effective Maturity 2.40 yrs Total Positions 56 Accrued Interest $63,215.85 Modified Duration 2.28 Includes all positions with recognized CUSIP and valid quantity provided Total Market Value $16,961,637.13 Yield to Maturity 2.89% Please see exception report for positions not included in reports. Yield to Worst 2.76% POSITIONS W/ MARKET PRICE Positions 56 of 56 Market Price 98.96 Priced Orig. Face Value $17,076,000.00 Rating Priced Current Face Value $17,076,000.00 a a a Priced Positions 56 of 56 Priced Market Principal $16,898,421.28 Average Coupon 2.29% Average Price 98.96 Includes all positions with recognized CUSIP, quantity and market price on report date Original Face: the original dollarvalue at issuance Current Face: the dollarvalue afterthe current factor is applied Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date. Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value. Please see the last page of this report for detail. Page 2 of 43 PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 211119 PORTFOLIO SUMMARY Portfolio Totals Fed Exempt Fed Taxable Current Face Value - $17,076,000 Positions - 56 Accrued Interest - $63,216 Est Annual Income - $390,919 * Portfolio Average Avg Coupon Rate - 2.289% Avg Maturity - 2.9yrs * Current Face Value -weighted. For Avo Maturity calculations, Deroetual securities assume 40 HOLDINGS BY SECURITY TYPE Total Positions Face (000) %Face $17,076,000 Agency 4 $2,500.0 14.6% 56 of 56 Asset Backed - - - $63,216 CD 45 $11,016.0 64.5% $390,919 CEF - - - CMO Corp - - 2.289% Muni 7 $3,560.0 20.8% 2.9yrs Pass Thru - - - Preferred Treas - - Total 56 $17,076.0 100.0 Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION **Ratina Positions Face (000) % Face AAA 6 $3,500.0 20.5% AAA AA 4 $2,000.0 11.7% m > AA u 12 A 1 $560.0 3.3% m BAA A 3 0 Below BAA - - - v BAA O1 NR 45 $11,016.0 64.5% m c Below Total 56 $17,076.0 100.0% u BAA v a NR 0 10 20 30 40 s0 60 70 ** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Please see the last page of this report for detail. Page 4 of 43 PPFh'H!" !AFR, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 211119 MATURITY SCHEDULE Year Face(000) % Year Face(000) 2019 $1,962.0 11.5% 2033 - 2020 $3,265.0 19.1% 2034 - - 2021 $3,450.0 20.2% 2035 - - 2022 $4,709.0 27.6% 2036 - - 2023 $1,960.0 11.5% 2037 - - 2024 $1,490.0 8.7% 2038 - - 2025 $240.0 1.4% 2039 - - 2026 - - 2040 - - 2027 - - 2041 - - 2028 - - 2042 - - 2029 - - 2043+ - - 2030 - - Perpetual - - 2031 2032 28 24 20 U 16 Q u. 12 0 8 4 0 MATURITY EXPOSURE 1 alp 1p01�10,�O,t90tb0,00,t60,V10,t60,t90ap00 , 1v0109 nb049040,!10�60�90b00p10pb Q2 Current Face Value -weighted. ESTIMATED COUPON CASH FLOW SUMMARY Jan Feb Mar Am May Jun Jul Aug Agency $15,500 $5,000 - $5,000 - - $15,500 $5,000 CD $14,693 $19,539 $27,560 $13,261 $31,390 $21,417 $14,693 $19,539 Muni:Non AMT - - - - - - - - Muni:Subj AMT - - - - - - - - Muni:Taxable - $13,363 - $7,095 $21,643 - - $13,363 Seal Oct Nov Dec Total - $5,000 - - $51,000 $27,560 $13,261 $31,390 $21,417 $255,719 - $7,095 $21,643 - $84,200 Total $30,193 $37,901 $27,560 $25,356 $53,033 $21,417 $30,193 $37,901 $27,560 $25,356 $53,033 $21,417 $390,919 Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Please see the last page of this report for detail. Page 5 of 43 PPENHEIMEI, PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 211119 I PORTFOLIO SUMMARY 1 Portfolio Totals Fed Exempt Fed Taxable Total Priced Current Face - $17,076,000 $17,076,000 Positions - 56 56 of 56 Market Value - $16,898,421 $16,898,421 Accrued Interest - $63,216 $63,216 Total Market Value - $16,961,637 $16,961,637 Est Annual Income - $390,919 $390,919 Portfolio Averages ** Coupon Rate - 2.288% 2.288% Maturity - 2.8yrs 2.8yrs Effective Maturity 2.4yrs 2.4yrs Modified Duration 2.3 2.3 Yield To Maturity - 2.88% 2.88% Yield To Worst - 2.76% 2.76% ** Market Price - 98.960 98.960 ** Par Value wtd, other avgs Mkt Value wtd. Ind only positions with mkt value & calcs on report date. For perpetual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield. PORTFOLIO RATING SUMMARY ❑ AAA 20.4% ❑ AA 11.7% ❑ A 3.3% ❑ BAA 0.0% ❑ Below BAA 0.0% ❑ NR 64.6% Total: 100.0% R Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE Agency F_CD Agency 14.7% Asset Backed 0.0% CD 64.6% CEF 0.0% CMO 0.0% Corp 0.0% Muni 20.8% Pass Thru 0.0% ■ Preferred 0.0% Treas 0.0% Total: Muni Includes only positions with market price & calculations on report date. Market Value -weighted. 100.0% 100 90 80 70 ~y 60 F s0 0 40 30 20 10 0 SECURITY FEATURES Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQO,`o Includes only positions with market price & calculations on report date. Market Value -weighted. Please see the last page of this report for detail. Page 6 of 43 PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON report as of 211119 MATURITY EXPOSURE 28 24 20 Y 16 12 0 8 4 0 �`� ti° ti�tititi3 ti°` by ti6 ti� ti$ ti° 3° 3�3ti33 3°` 3y 363� 3$ 3° a° a'� ati3X oa• ,yo ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,p ,p 1p 001, 0t Q Includes only positions with market price & calculations on report date. Market Value -weighted. DURATION EXPOSURE 28 24 20 Y 16 i e 12 8 4 0 ILL Includes only positions with market price & calculations on report date. Market Value -weighted. PORTFOLIO EXPOSURE MaturitV Effective Maturity Duration to Worst Average: 2.88yrs Average: 2.40yrs Average: 2.28 Year $ Mkt % Mkt $ Mkt %Mkt Year $ Mkt % Mkt 2019 $1,959,810 11.6% $3,445,848 20.3% 00-01 $3,692,215 21.8% 2020 $3,241,704 19.1% $3,974,219 23.4% 01-02 $3,971,699 23.4% 2021 $3,425,968 20.2% $3,174,797 18.7% 02-03 $4,652,679 27.4% 2022 $4,652,265 27.4% $3,666,079 21.6% 03-04 $1,944,351 11.5% 2023 $1,963,894 11.6% $1,469,784 8.7% 04-05 $1,714,862 10.1% 2024 $1,477,277 8.7% $1,230,909 7.3% 05-06 $985,831 5.8% 2025 $240,718 1.4% - - 06-07 - 2026 - - - 07-08 - 2027 - - - 08-09 - 2028 - - - 09-10 - 2029 - - - 10-11 - 2030 - - - 11-12 - 2031 - - - 12-13 - 2032 - - - 13-14 - 2033 - - - 14-15 - 2034 - - - 15-16 - 2035 - - - 16-17 - 2036 - - - 17-18 - 2037 - - - 18-19 - 2038 - - - 19-20 - 2039 - - - 20-21 - 2040 - - - 21-22 - 2041 - - - 22-23 - 2042 - - - 23-24 - 2043+ - - - 24-25 - Perpet -' ' - - 25-26 - 26-27 27-28 28-29 30+ Avg life used in Effective Maturity for principal pay -downs. Includes only positions with market price & calculations on report date. Market Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs. Please see the last page of this report for detail. Page 7 of 43 (_jPPENHEIMFR PORTFOLIO POSITION DETAIL CITY OF HUTCHINSON report as of 211119 Page 1 of 3 A Type St Qty Cp. Maturity Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls MAIN STIR BK CORP WHEELING WV CD 245 1.450 02/14/19 NR NR 1.45% 0.02 $100.00 1.450 $245,000 99.97 $506 Conditional Puts - Death of holder 56034WAP6 0.00 05/09/17 2.581 $245,000 $244,931 ($69) RIVERSIDE CALIF CMNTY COLLEGEDIST Muni -Taxable CA 500 2.345 08/01/19 Aa2 AA 2.95% 0.48 $101.50 1.657 $507,485 99.86 $130 TAXABLE -Material Events 76886PFA6 0.01 05/09/17 2.636 $501,665 $499,295 ($2,370) AMERICAN EXPRESS FSB CD 247 2.150 11/13/19 NR NR 1.46% 0.75 $100.00 2.150 $247,000 99.74 $1,222 Conditional Puts - Death of holder - Restrict 02587CCR9 0.01 05/09/17 2.491 $247,000 $246,353 ($647) CIT BK SALT LAKE CITY UTAH CD 240 2.100 11/13/19 NR NR 1.42% 0.75 $100.00 2.100 $240,000 99.70 $1,160 Conditional Puts - Death of holder - Restrict 17284C3N2 0.01 05/09/17 2.493 $240,000 $239,278 ($722) BMW BANK OF NORTH AMERICA - UT CD 245 1.550 12/16/19 NR NR 1.44% 0.84 $100.00 1.550 $245,000 99.17 $551 Conditional Puts - Death of holder - Restrict 05580AFT6 0.01 05/09/17 2.533 $245,000 $242,957 ($2,043) TBK BK SSB DALLAS TEX CD 245 1.600 12/16/19 NR NR 1.44% 0.85 $100.00 1.596 $245,000 99.21 $569 Callable 03/19@100 - Conditional Puts - Dea 87219RBC7 0.01 05/09/17 2.527 $245,013 $243,072 ($1,942) BARCLAYS BANK DELAWARE CD 240 2.050 12/17/19 NR NR 1.41% 0.85 $100.00 2.049 $240,000 99.63 $674 Conditional Puts - Death of holder 06740KJC2 0.01 05/09/17 2.483 $240,006 $239,112 ($894) SALLIE MAE BK SALT LAKE CITY UT CD 245 1.750 03/09/20 NR NR 1.44% 1.06 $100.00 1.749 $245,000 99.11 $1,762 Conditional Puts - Death of holder - Restrict 795450ZT5 0.02 05/09/17 2.582 $245,019 $242,817 ($2,202) CONNECTICUT ST GO BDS Muni -Taxable CT 560 2.534 04/15/20 Al A 3.30% 1.16 $100.92 2.140 $565,124 99.48 $4,336 TAXABLE -Material Events 20772JEK4 0.02 11/21/17 2.976 $562,576 $557,105 ($5,471) MASSACH USETTS ST GO BDS Muni -Taxable MA 500 2.090 05/01/20 Aa1 AA 2.94% 1.21 $100.00 2.090 $499,995 99.23 $2,729 TAXABLE -Material Events 57582P2T6 0.02 05/09/17 2.725 $499,995 $496,150 ($3,845) MB FINL BK N A CHICAGO ILL CD 245 1.300 05/11/20 NR NR 1.43% 1.25 $100.00 1.300 $245,000 98.68 $218 Conditional Puts - Death of holder - Restrict 55266CRK4 0.02 05/09/17 2.363 $245,000 $241,761 ($3,239) CENTENNIAL BK CONWAY ARK CD 245 1.300 05/20/20 NR NR 1.43% 1.28 $100.00 1.300 $245,000 98.58 $140 Conditional Puts - Death of holder 15135KBA8 0.02 05/09/17 2.420 $245,000 $241,526 ($3,474) THIRD FED SVGS & LN ASSN OF CLEVEL CD 245 1.900 09/15/20 NR NR 1.43% 1.56 $100.00 1.900 $245,000 98.77 $1,824 Conditional Puts - Death of holder - Restrict 88413QBQO 0.03 09/15/17 2.683 $245,000 $241,989 ($3,011) CAPITAL ONE, NATIONAL ASSOCIATION CD 245 1.400 09/21/20 NR NR 1.42% 1.58 $100.00 1.400 $245,000 97.74 $1,287 Conditional Puts - Death of holder 14042RCA7 0.03 05/09/17 2.830 $245,000 $239,461 ($5,539) WEBBANK CD 245 2.000 09/28/20 NR NR 1.43% 1.62 $100.00 2.000 $245,000 98.88 $107 Callable 02/19@100 - Conditional Puts - Dea 947547JR7 0.03 09/28/17 2.695 $245,000 $242,258 ($2,742) WEX BK MIDVALE UTAH CD 245 2.000 10/19/20 NR NR 1.43% 1.65 $100.00 2.000 $245,000 98.83 $1,477 Conditional Puts - Death of holder - Restrict 92937CGB8 0.04 10/18/17 2.703 $245,000 $242,141 ($2,859) FIRST BUSINESS BK MADISON WIS CD 245 1.400 11/13/20 NR NR 1.42% 1.72 $100.00 1.400 $245,000 97.73 $789 Conditional Puts - Death of holder 31938QR89 0.04 05/09/17 2.720 $245,000 $239,434 ($5,566) CAPITAL ONE BK USA NATL ASSN CD 245 2.050 12/29/20 NR NR 1.43% 1.84 $100.00 2.049 $245,000 98.72 $523 Conditional Puts - Death of holder 14042OS43 0.04 05/09/17 2.743 $245,009 $241,871 ($3,138) MORGAN STANLEY BANK NA CD 245 2.500 02/01/21 NR NR 1.44% 1.92 $100.00 2.500 $245,000 99.50 $67 Conditional Puts - Death of holder 61747MJ36 0.05 02/01/18 2.758 $245,000 $243,780 ($1,220) CITIBANK NATIONAL ASSOCIATION CD 245 2.700 03/29/21 NR NR 1.45% 2.05 $100.00 2.700 $245,000 99.82 $2,338 Conditional Puts - Death of holder - Restrict 17312QH77 0.05 03/29/18 2.787 $245,000 $244,552 ($448) COM ENITY CAP BK SALT LAKE CITY UTA CD 245 1.600 06/07/21 NR NR 1.41% 2.29 $100.00 1.600 $245,000 97.22 $322 Conditional Puts - Death of holder - Restrict 20033AQP4 0.06 05/09/17 2.832 $245,000 $238,182 ($6,818) COMMUNITY BK PASADENA CALIF CD 245 1.550 06/15/21 NR NR 1.41% 2.31 $100.00 1.550 $245,000 97.18 $218 Conditional Puts - Death of holder - Restrict 203507BA5 0.06 05/09/17 2.787 $245,000 $238 091 $6 909 Please see the last page of this report for detail. Page 38 of 43 CITY OF HUTCHINSON POSITION DETAIL as of 0210112019 Page 2 of 3 Security Description A Type St C CUSIP Qty Cpn Maturity Mdy S&P % Mkt Insurer Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls EAST BOSTON SVGS BK BOSTON MA CD 245 1.500 06/23/21 NR NR 1.41 % 2.31 $100.00 1.500 $245,000 96.93 $443 Conditional Puts - Death of holder 27113PBEO 0.07 05/09/17 2.841 $245,000 $237,483 ($7,517) FEDERAL HOME LN MTG CORP CALL 2% Agency 500 2.000 07/26/21 Aaa AA- 2.92% 2.40 $100.00 2.000 $500,000 98.73 $222 Callable 04/19@100 3134GBYJ5 0.07 07/26/17 2.531 $500,000 $493,665 ($6,335) ALLY BK MIDVALE UTAH CD 245 2.950 08/02/21 NR NR 1.45% 2.38 $100.00 2.950 $245,000 100.23 $59 Conditional Puts - Death of holder 02007GEC3 0.07 08/02/18 2.853 $245,000 $245,566 $566 FIRST FINANCIAL NORTHWES CD 245 2.950 08/16/21 NR NR 1.45% 0.03 $100.00 2.950 $245,000 100.03 $396 Callable 02/19@100 - Conditional Puts - Dea 32022MBC1 0.00 08/16/18 1.918 $245,000 $245,076 $76 TOWNEBANK PORTSMOUTH VA CD 245 3.000 09/27/21 NR NR 1.45% 2.49 $100.00 3.000 $245,000 100.29 $2,658 Conditional Puts - Death of holder - Restrict 89214PCA5 0.08 09/26/18 2.882 $245,000 $245,720 $720 FEDERAL HOME LOAN MORTGAGE CORP Agency 500 2.000 10/28/21 Aaa AA+ 2.95% 0.72 $100.00 1.000 $500,000 99.77 $2,667 Callable 04/19@100 - Multi -Step Coupon 3134GASK1 0.01 05/09/17 2.318 $500,000 $498,845 ($1,155) FOCUS BK CHARLESTON MO CD 245 2.100 11/24/21 NR NR 1.42% 2.68 $100.00 2.100 $245,000 97.81 $1,029 Conditional Puts - Death of holder 34415LAN1 0.09 11/24/17 2.916 $245,000 $239,644 ($5,356) MIZRAHI TEFAHOT BANK, LTD CD 245 2.000 11/30/21 NR NR 1.44% 0.80 $100.00 1.247 $245,000 99.61 $899 Callable 02/19@100 - Multi -Step Coupon - Co 606857Q78 0.01 05/09/17 2.483 $245,000 $244,045 ($956) STATE BK INDIA NEW YORK N Y CD 247 2.350 01/26/22 NR NR 1.44% 2.84 $100.00 2.349 $247,000 98.30 $159 Conditional Puts - Death of holder - Restrict 8562845Z3 0.10 05/09/17 2.950 $247,030 $242,808 ($4,221) GOLDMAN SACHS BK USA NY CD 247 2.300 03/08/22 NR NR 1.43% 2.92 $100.00 2.299 $247,000 98.04 $2,335 Conditional Puts - Death of holder 38148PGX9 0.10 05/09/17 2.969 $247,028 $242,154 ($4,875) SYNCHRONY BANK CD 245 2.400 04/07/22 NR NR 1.42% 3.00 $100.00 2.400 $245,000 98.25 $1,949 Conditional Puts - Death of holder - Restrict 87164XPZ3 0.11 05/09/17 2.982 $245,000 $240,705 ($4,295) MARYSVILLE MICH PUB SCHS DIST GO U Muni -Taxable MI 500 2.317 05/01/22 Aa1 2.92% 3.08 $98.85 2.565 $494,230 98.66 $3,025 TAXABLE -Material Events 574446GV6 0.11 05/09/17 2.750 $494,230 $493,320 ($910) NEW YORK N Y CITY TRANSITIONAL FIN A Muni -Taxable NY 500 1.650 05/01/22 Aa1 AAA 2.84% 3.11 $99.43 1.771 $497,125 95.98 $2,154 Make Whole Call Only - Make Whole Call Exp 64971 WJ35 0.11 05/09/17 2.961 $497,125 $479,890 ($17,235) JP MORGAN CHASE BANK NA CD 245 1.500 05/31/22 NR NR 1.43% 2.25 $100.00 1.243 $245,000 98.35 $675 Callable 05/19@100 - Multi -Step Coupon - Co 48125Y21_7 0.06 05/09/17 2.446 $245,000 $240,967 ($4,033) CFBANK FAIRLAWN OHIO CD 245 3.250 07/19/22 NR NR 1.46% 3.26 $100.00 3.250 $245,000 100.73 $371 Conditional Puts - Death of holder - Restrict 15721 UCT4 0.11 12/19/18 3.028 $245,000 $246,784 $1,784 FEDERAL HOME LN MTG CORP CALL STE Agency 1,000 2.100 07/27/22 Aaa AA+ 5.87% 2.87 $100.00 2.100 $1,000,000 99.12 $408 Callable 04/19@100 - Multi -Step Coupon 3134GBYN6 0.10 07/27/17 2.523 $1,000,000 $991,210 ($8,790) AMERICAN EXPRESS CENTURIAN BK CTF CD 245 2.350 08/08/22 NR NR 1.41% 3.29 $100.00 2.350 $245,000 97.06 $2,855 Conditional Puts - Death of holder - Restrict 02587DV47 0.13 08/08/17 3.244 $245,000 $237,797 ($7,203) FEDERAL HOME LOAN MORTGAGE CORP Agency 500 2.000 08/22/22 Aaa 2.93% 2.44 $100.00 2.000 $500,000 98.92 $4,500 Callable 02/19@100 - Multi -Step Coupon 3134GBB27 0.07 08/22/17 2.583 $500,000 $494,615 ($5,385) ALLEGIANCE BK TEX HOUSTON ACQUIRE CD 245 2.200 11/03/22 NR NR 1.40% 3.58 $100.00 2.200 $245,000 96.89 $30 Conditional Puts - Death of holder - Restrict 01748DAY2 0.14 11/03/17 3.081 $245,000 $237,371 ($7,629) DISCOVER BK CD 245 2.450 11/18/22 NR NR 1.42% 3.56 $100.00 2.450 $245,000 97.74 $1,299 Conditional Puts - Death of holder 254672WU8 0.15 05/09/17 3.086 $245,000 $239,456 ($5,544) WELLS FARGO BK N A SD CD 245 2.250 11/23/22 NR NR 1.45% 1.74 $100.00 1.650 $245,000 99.72 $1,118 Callable 02/19@100 - Multi -Step Coupon - Co 94986TWE3 0.04 05/09/17 2.409 $245,000 $244,312 ($688) CATHAY BK LOS ANGEL CALIF CD 245 3.150 06/08/23 NR NR 1.45% 4.01 $100.00 3.150 $245,000 99.98 $1,247 Conditional Puts - Death of holder - Restrict 149159MQ5 0.19 06/08/18 3.154 $245,000 $244,944 ($56) BANK OF LISMORE LISMORE MN CD 245 3.100 06/27/23 NR NR 1.45% 4.10 $100.00 3.100 $245,000 99.75 $187) STATE onditional Puts - Death of holder 856425AR4 0.18 06/27/18 3.161 $245,000 244 392 $608 Please see the last page of this report for detail. Page 39 of 43 CITY OF HUTCHINSON POSITION DETAIL as of 0210112019 Page 3 of 3 A Type St Qty Cpn Maturity Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls INDUSTRIAL & COML BK CHINA USA CD 245 3.300 06/30/23 NR NR 1.46% 4.09 $100.00 3.300 $245,000 100.57 $133 Conditional Puts - Death of holder - Restrict 45581 EAX9 0.18 08/30/18 3.161 $245,000 $246,401 $1,401 MIDWEST INDPT BK MO CD 245 3.150 09/18/23 NR NR 1.45% 4.29 $100.00 3.150 $245,000 99.86 $402 Conditional Puts - Death of holder 59833LAF9 0.20 09/17/18 3.183 $245,000 $244,652 ($348) MORGAN STANLEY PVT BK PURCHASE CD 245 3.550 11/08/23 NR NR 1.47% 4.31 $100.00 3.550 $245,000 101.24 $2,121 Conditional Puts - Death of holder 61760ARSO 0.22 11/08/18 3.266 $245,000 $248,031 $3,031 CELTIC BK SALT LAKE CITY UTAH CD 245 3.500 11/30/23 NR NR 1.46% 0.31 $100.00 3.500 $245,000 100.38 $141 Callable 05/19@100 - Conditional Puts - Dea 15118RQF7 0.00 11/30/18 2.287 $245,000 $245,924 $924 MERRICK BK SOUTH JORDAN UTAH CD 245 3.600 12/07/23 NR NR 1.46% 0.82 $100.00 3.600 $245,000 100.96 $701 Callable 12/19@100 - Conditional Puts - Dea 59013J5R6 0.01 12/07/18 2.442 $245,000 $247,345 $2,345 LIVE OAK BANKING COMPANY WILMINGT CD 245 2.500 12/13/23 NR NR 1.40% 4.55 $100.00 2.500 $245,000 96.82 $67 Conditional Puts - Death of holder 538036CZ5 0.22 12/13/17 3.208 $245,000 $237,207 ($7,793) BANK HAPOALIM B M NEW YORK CD 245 3.200 01/23/24 NR NR 1.45% 4.55 $100.00 3.200 $245,000 99.92 $279 Conditional Puts - Death of holder - Restrict 06251AV80 0.24 01/23/19 3.218 $245,000 $244,799 ($201) FIRST NATIONAL BANK/DAMA CD 245 3.250 02/14/24 NR NR 1.46% 0.98 $100.00 3.250 $245,000 100.56 $0 Callable 02/20@100 - Conditional Puts - Dea 32117BCS5 0.01 02/14/19 2.684 $245,000 $246,367 $1,367 COMMERCE CALIF CMNTY DEV COMMN S Muni -Taxable CA 500 3.000 08/01/24 AA 2.94% 5.02 $105.32 2.200 $526,595 99.26 $167 DID - TAXABLE - Material Events -AGMC, in 20056UAV6 AGMC 0.29 05/09/17 3.148 $520,570 $496,300 ($24,270) NEW YORK N Y CITY TRANSITIONAL FIN A Muni -Taxable NY 500 2.600 11/01/24 Aa1 AAA 2.88% 5.24 $97.35 2.998 $486,750 97.19 $3,394 Callable 11/22@100 -TAXABLE -Material Ev 64971QJ38 0.32 05/09/17 3.138 $486,750 $485,970 ($780) HSBC BANK USA, NATIONAL ASSOCIATIO CD 240 2.250 03/11/25 NR NR 1.41% 1.06 $100.00 2.249 $240,000 99.39 $2,175 Callable 03/20@100 - Multi -Step Coupon - Co 40434ASB6 0.02 05/09/17 2.814 $240,000 $238,543 ($1,457) Please see the last page of this report for detail. Page 40 of 43 PPENHEIMFI, PORTFOLIO OVERVIEW CITY OF HUTCHINSON HOSPITAL report as of 211119 TOTAL POSITIONS 1 I POSITIONS INCLUDED IN PORTFOLIO ANALYSIS 3Qri ant aFe carve E18189®99.99 Estimated Portfolio Totals Estimated Portfolio Averages DVCMi kl aFe carve E18189®99.99 Cl kpi i VanlAFoq a E21E71$., 9 3 Q ri and aFe carve E18189®99.99 DoVt of 4,70 carnu Pol rkoi 1 2 DVCMi kl aFe carve E18189®99.99 d ak\/(WV 9.49M CrrFet koi 1 9 d aCbkcarVe E18189®74.$9 CffeFIcTe d aWCR/V 9.49VU solanPol rkoi 1 2 pFFG(eu AIeQl k soland aGbkc arVe E$f 25.4, E181856189.8, d ourfreu y VQkoi v rera Io d alA/ RN 9.49 4.$90 A FMe1 amt of rkoi I %alwaFogi rheu Dz OF ai u Tam Sai Wf ®Tmeu Pmal a ee errFet koi at oQfoCt of koi I i okn FVLeu n at obi. vrera Io Y o(Dk 4.$90 POSITIONS W/ MARKET PRICE Pot rkoi 1 2 of 2 d aCIbkP(Fe aM g 199.97 0 P(Feu 3 Q. I aFe carve E18189®99.99 PCPFeu DVCMi kl aFe carve E18189®99.99 a a a PCPFeu Pol rkoi 1 2 of 2 PCPFeu d aCIkkPQ Frt an E18189®74.$9 pTeQge DoVt of 4,70 pTeQge PQFe 199.97 A FrWel amt of rkoi I %alwaFogi rheu Dz UFF6S/ai k"i u q amkkt (Fe of at oQuale. A —e1 amt d rkoi I %a .1gi rheu Dz UF6S/ai —q amkkt (Fe ai u ue(dreu Fa—.i I of @t o.uale. Do\A of ai u d a(* P(Fe °kergWeu xM\AMi kl aFe c af1/e6amol-0 °kergWeu xWd amkkc af1/e. 3 (gn ani aFebMe o(tgn anuomCRarVe akd I Vai Fe DVMi kI aFebka uom3CRaf1/e afleCl— R10i kfaFloOd at t mu Preal e I ee kme ml kt age of kmi at oafoaAelam Page 4 of 41 PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON HOSPITAL report as of 211119 PORTFOLIO SUMMARY Portfolio Totals Fed Exempt Fed Taxable Current Face Value - $1,190,000 Positions - 3 Accrued Interest - $7,638 Est Annual Income - $31,518 * Portfolio Average Avg Coupon Rate - 2.649% Avg Maturity - 0.2yrs * Current Face Value -weighted. For Avo Maturity calculations, Deroetual securities assume 40 HOLDINGS BY SECURITY TYPE Total Positions Face (000) %Face $1,190,000 Agency - 3 of 3 Asset Backed - - - $7,638 CD - - - $31,518 CEF - - - CMO Corp - - 2.649% Muni 3 $1,190.0 100.0% 0.2yrs Pass Thru - - - Preferred Treas - - Total 3 $1,190.0 100.0 Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION **Ratina Positions Face (000) % Face AAA za AAA 1 $280.0 23.5% 76 AA 2 $910.0 76.5% m > AA A BAA u A Below BAA - - - v BAA O NR m c Below Total 3 $1,190.0 100.0% u BAA v a NR 0 10 20 30 40 s0 60 70 80 ** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Preal e I ee We ral kt age of kMi at o02foaAelem Page 4 of 41 PPFh'H!" !AFR, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON HOSPITAL report as of 211119 MATURITY SCHEDULE Year Face(000) % Year Face(000) 2019 $1,190.0 100.0% 2033 - 2020 - - 2034 - - 2021 - - 2035 - - 2022 - - 2036 - - 2023 - - 2037 - - 2024 - - 2038 - - 2025 - - 2039 - - 2026 - - 2040 - - 2027 - - 2041 - - 2028 - - 2042 - - 2029 - - 2043+ - - 2030 - - Perpetual - - 2031 2032 MATURITY EXPOSURE 100 80 y 60 Q LL e 401 20 0 o1p 1p01�10tl O,t90tb0,�90,t60,V10,t, 11t ,�00�10,�'60,�90,�b0,�904, !A, 0�60�90b00p10pb �x Jp� 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b Q2 Current Face Value-weightetl. ESTIMATED COUPON CASH FLOW SUMMARY Jan Feb Mar ADr Max Jun Jul Aug Seal Oct Nov Dec Total Muni:Non AMT - - - - - - - - - - - - - Muni:Subj AMT - - - - - - - - - - - - - Muni:Taxable - $3,027 - $4,592 - $8,140 - $3,027 - $4,592 - $8,140 $31,518 Total - $3,027 - $4,592 - $8,140 - $3,027 - $4,592 - $8,140 $31,518 Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Preal e I ee We ral kt age of kMi at o02foaAelem Page 7 of 41 PPENHEIMEI, PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON HOSPITAL report as of 211119 I PORTFOLIO SUMMARY 1 Portfolio Totals Fed Exempt Fed Taxable Total Priced Current Face - $1,190,000 $1,190,000 Positions - 3 3 of 3 Market Value $1,190,553 $1,190,553 Accrued Interest - $7,638 $7,638 Total Market Value - $1,198,191 $1,198,191 Est Annual Income - $31,518 $31,518 Portfolio Averages ** Coupon Rate - 2.649% 2.649% Maturity - 0.2yrs 0.2yrs Effective Maturity 0.2yrs 0.2yrs Modified Duration 0.2 0.2 Yield To Maturity - 2.70% 2.70% Yield To Worst - 2.70% 2.70% ** Market Price - 100.046 100.046 ** Par Value wtd, other avgs Mkt Value wtd. Ind only positions with mkt value & calcs on report date. For perpetual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield. PORTFOLIO RATING SUMMARY ❑ AAA 23.S% ❑ AA 76.S% ❑ A 0.0% ❑ BAA 0.0% ❑ Below BAA 0.0% ❑ NR 0.0% Total: 100.0% Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE Agency 0.0% Asset Backed 0.0% CD 0.0% CEF 0.0% CMO 0.0% Corp 0.0% Muni 100.0% Pass Thru 0.0% ■ Preferred 0.0% Treas 0.0% Total: 100.0% Includes only positions with market price & calculations on report date. Market Value -weighted. 100 90 80 70 ~y 60 F s0 0 40 30 20 10 0 SECURITY FEATURES Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQO,`o Includes only positions with market price & calculations on report date. Market Value -weighted. Preal e I ee khe ral kt age of kMi at o02foaAelem Page, of 41 PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES CITY OF HUTCHINSON HOSPITAL report as of 211119 MATURITY EXPOSURE 100 80 F 60 Y i e 40 20 0 �`� ti° ti�tititi3 ti°` by ti6 ti� ti$ ti° 3° 3�3ti33 3°` 3y 363� 3$ 3° a° a'� ati3X oa• lip ,p ,p ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,l0v00, 0t Q Includes only positions with market price & calculations on report date. Market Value -weighted. DURATION EXPOSURE 100 80 Y 60 i 40 20 0 oN01'10110`'odo�060°',�°,y'r,�tiy3,�°`,y`',yd,y�,�6,y°'ti°�,'rtiti�3;v°`ry`'ryd��6�°'0" Includes only positions with market price & calculations on report date. Market Value -weighted. PORTFOLIO EXPOSURE MaturitV Effective Maturity Duration to Worst Average: 0.20yrs Average: 0.20yrs Average: 0.20 Year $ Mkt % Mkt $ Mkt % Mkt Year $ Mkt % Mkt 2019 $1,198,191 100.0% $1,198,191 100.0% 00-01 $1,198,191 100.0% 2020 - - - 01-02 - 2021 - - - 02-03 - 2022 - - - 03-04 - 2023 - - - 04-05 - 2024 - - - 05-06 - 2025 - - - 06-07 - 2026 - - - 07-08 - 2027 - - - 08-09 - 2028 - - - 09-10 - 2029 - - - 10-11 - 2030 - - - 11-12 - 2031 - - - 12-13 - 2032 - - - 13-14 - 2033 - - - 14-15 - 2034 - - - 15-16 - 2035 - - - 16-17 - 2036 - - - 17-18 - 2037 - - - 18-19 - 2038 - - - 19-20 - 2039 - - - 20-21 - 2040 - - - 21-22 - 2041 - - - 22-23 - 2042 - - - 23-24 - 2043+ - - - 24-25 - Perpet -' ' - - 25-26 - 26-27 27-28 28-29 30+ Avg life used in Effective Maturity for principal pay -downs. Includes only positions with market price & calculations on report date. Market Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs. Preal e I ee We ral kt age of Ivmi at o02foaAelem Page $ of 41 (-jPPENHEIMFR PORTFOLIO POSITION DETAIL CITY OF HUTCHINSON HOSPITAL report as of 211119 Page 1 of 1 Security Description A Type C CUSIP St Qty Cpn Maturity Mdy S&P % Mkt Insurer Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls SOUTH DAKOTA HSG DEV AUTH HOMEOW Muni -Taxable SD 280 2.162 02/27/19 Aaa AAA 23.51 % 0.06 $99.74 2.781 $279,266 99.96 $1,581 CALLED IN FULL 02/27/2019@100-TAXABL 83756CHP3 0.00 09/24/18 2.807 $279,266 $279,885 $619 SUNNYVALE CALIF WTR REV TAXABLE R Muni -Taxable CA 410 2.240 04/01/19 Aa1 AA- 34.41 % 0.15 $99.84 2.551 $409,352 99.93 $3,163 Make Whole Call Only - Make Whole Call Exp 867612CQ4 0.00 09/26/18 2.703 $409,352 $409,693 $340 GRAND STRAND WTR & SWR AUTH SC W Muni -Taxable SC 500 3.256 06/01/19 Aa2 AA+ 42.08% 0.32 $100.32 2.651 $501,580 100.20 $2,894 TAXABLE -Material Events 386475ER4 0.00 11/20/18 2.630 $500,940 $500,975 $35 Preal e I ee khe ral kt age of kMi at o02foCUelem Page 15 of 41 HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Tuesday, January 15, 2019, 7:00 AM Minutes CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, Eileen Henry and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON DECEMBER 18, 2018 Nikki Williamson moved to approve the Minutes of the regular board meeting as written. Gary Forcier seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Nikki Williamson moved to approve City Center General Fund payments of $29,720.58 for checks 8995 to 9001. Eileen Henry seconded and the motion carried unanimous. b. Nikki Willemssen moved to approve City Center December 31, 2018 financial statements. Gary Forcier seconded and the motion carried unanimously. c. Nikki Willemssen moved to approve Park Towers operating account payments of $209,146.59 for checks 14505 to 14537. Eileen Henry seconded and the motion carried unanimous. d. Eileen Henry moved to approve the November 30, 2018 Park Towers financial statements. Nikki Willemssen seconded and the motion carried unanimously. e. Gary Forcier moved to approve the revised Park Towers operating account payments of $37,538.31 for checks 14450 to 14483. Eileen Henry seconded with Nikki Willemssen abstaining. The motion carried unanimous. 4. PARK TOWERS UPDATE a. Occupancy Report: 5 vacant at beginning of the month but 3 are filled now; doing extra marketing for the H/C unit and the other unit had personal items left behind so have to wait 28 days to clean out the unit. b. Jean Ward reviewed with the Board the Park Towers' January. Newsletter. c. Jean Ward reviewed with the Board RAD "Pros & Cons and SWOT" form. • Nikki Willemssen moved to approve to send out RAD Tenant Notices and hold two RAD tenant meetings. Gary Forcier seconded and the motion carried unanimously. d. Nikki Willemssen moved to develop and send out an RFP for Park Towers CNA. Gary Forcier seconded and the motion carried unanimously. 5. CONSIDERATION TO ADOPT 2019 CITY OF HUTCHINSON COMPENSATION PLAN AS 2019 HRA COMPENSATION PLAN Nikki Willemssen moved to approve Board Resolution # 2019-1 to Adopt the 2019 City of Hutchinson Compensation Plan. Gary Forcier seconded and the motion carried unanimously. January 15, 2019 Minutes Page 1 of 2 6. CONSIDERATION OF SMALL CITIES FULL APPLICATION FOR 907 DALE STREET APARTMENTS WITH RECOMMENDATION FOR APPROVAL BY CITY COUNCIL Nikki Willemssen moved to approve the Small Cities full application for 907 Dale Street Apartments with recommendation for approval by City Council. Gary Forcier seconded and the motion carried unanimously. 7. CONSIDERATION OF SETTING EXECUTIVE DIRECTOR PERFORMANCE REVIEW FOR FEBRUARY 19, 2019 BOARD MEETING. Nikki Willemssen moved to set Executive Director Performance Review for February 19, 2019 Board Meeting. Gary Forcier seconded and the motion carried unanimously. 8. CONSIDERATION OF EXECUTING 2018 HOMEOWNERSHIP IMPACT FUND CONTRACT -AWARD ID 11-2018-15 CONTRACT Gary Forcier moved to execute the 2018 Homeownership Impact Fund Contract — Award ID I 1-2018-15. Nikki Willemssen seconded and the motion carried unanimously. 9. ADJOURNMENT Nikki Willemssen and moved to adjourn and Gary Forcier seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director 4 o Gary Forcier,,$ecretary/Treasurer January 15, 2019 Minutes Page 2 of 2 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, January 15, 2019 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The January 15, 2019 Planning Commission meeting was called to order by Chair Fahey at 5:30 p.m. Members in bold were present Chair Fahey, Vice Chair Wick, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, Commissioner Hantge and Commissioner Forcier. Also present were Dan Jochum, City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED NOVEMBER 20, 2018. Motion by Commissioner Wick, Second by Commissioner Hantge. Motion approved. Motion to Approve — Motion to Reject 4. PUBLIC HEARINGS A. CONSIDERATION OF A PRELIMINARY AND FINAL PLAT FOR BEAR PAW ADDITION LOCATED AT 1025 DALE ST SW. Dan Jochum, City Planner addressed the Commission and covered the staff report. Motion by Commissioner Wick, second by Commissioner Forcier to close hearing at 5:38 p.m. Motion by Commissioner Hantge to approve with seven staff recommendations. Second by Commissioner Wirt. Motion approved. Item will be on City Council consent agenda on 01/22/2019. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 5. NEW BUSINESS Minutes Hutchinson Planning Commission January 15, 2019 Page 2 A. CONSIDERATION OF A SITE PLAN REVIEW AT HUTCHINSON HEALTH FOR AN ADDITION. Brian Prunty (Wold Architect) gave a brief overview of the project. Medical/Surgical Inpatient addition and a new Central Utility Plant. Dan Jochum, City Planner addressed the Commission and covered the staff report. It was noted that lot coverage will not change. SAC/WAC fees will be identified at the time of building permits. There will be additional fees due to the extra fixtures in the building and additional lines. If there is ability to give credit, the City will do so. Commissioner Garberg asked the location of the stormwater retention pond. The pond is proposed to be in the NW corner of the property. There are currently no existing ponds on site. This will resemble more of a dry pond and will be filtered into the stormwater system. Anticipated start date of April 1, and completion date of May 2020. Motion by Commissioner Forcier to approve with five staff recommendations. Second by Commissioner Wick. Motion approved. Item will be on City Council consent agenda on 01/22/2019. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 6. UNFINISHED BUSINESS 7. COMMUNICATION FROM STAFF A. February applications look like Woodstone Site Plan and CUP. B. Commissioner Wirt attended a government training session and staff would like to have our own small training session to go over polices of the Commission at an upcoming meeting. C. Thank you to Commissioner Lofdahl for 10 years of service. 8. ADJOURNMENT Motion by Commissioner Wick, Second by Commissioner Wirt to adjourn at 5:57 p.m. Public Arts Commission Minutes January 14, 2019 Present: Kay, Greg, Jon Steve 1. Approve minutes from December 13th: Approved (M/Greg, S/ Jon) 2. Reviewed Sculpture Stroll Call For Art a. Submission Update b. Reminders (applications due January 315Y) i. Facebook -Jon will do another blast ii. Emails —Steve will send out reminders iii. Sections will take place at Feb meeting 3. Main Street 2020 a. Public comment update b. Reviewed Draft Time line c. Reviewed Draft RFQ for oak trees d. SMAC Grant Update 4. Adjourned 5:05 Submitted by Steve Cook Next Meeting: February 14th, 4:00 Planning, Zoning and Building Dept. Monthly Report 4th Quarter 2018 Building Department Permit Activities 4th Qtr. 2017 4th Qtr. 2018 2017 Year to Date 2018 Year to Date Total Number Inspections 688 619 1378 2737 Total Number Plan Review 32 31 77 194 Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial (new) 1 $3,724.00 6 $8,849,412.00 A 8 $7,747,526.00 8 $15,610,778.00 Commercial ( additions/remodels) 16 $878,977.00 11 $368,878.00 B 57 $44,294,049.00 71 $7,798,576.00 Total Commercial 17 $882,701.00 17 $9,218,290.00 65 $52,041,575.00 79 $23,409,354.00 Industrial (new) 0 $0.00 0 $0.00 0 $0.00 0 Industrial (additions/remodels) 1 $31,177.00 1 $3,376,037.00 6 $632,767.00 11 $7,724,737.00 Total Industrial 1 $31,177.00 1 $3,376,037.00 6 $632,767.00 11 $7,724,737.00 Fire Sprinkling 12 $136,577.00 8 $149,490.00 17 $177,419.00 30 $735,063.00 New Residential 4 $788,877.00 7 $1,433,644.00 23 $4,557,022.00 34 $6,486,684.00 Residential mist (additions/remodels) 32 $161,400.00 13 $93,525.00 107 $1,017,206.00 142 $850,507.00 Set Fee permits (reside, reroof, window) 178 $0.00 105 $0.00 1490 776 HRA Permits 1 $15,251.00 0 $0.00 8 $452,700.00 0 $0.00 Waived Fees 1 $55,000.00 1 $8,892.00 0 $0.00 3 $955,167.00 Subtotal Building Permits 246 $2,070,983.00 152 $14,279,878.00 1716 $58,878,689.00 1075 $40,161,512.00 Mechanical 58 $761,865.00 64 $905,499.00 171 $6,136,582.00 237 $4,147,765.00 HRA Mechanical 1 $14,000.00 2 $0.00 2 2 Plumbing 14 $0.00 22 $0.00 81 108 HRA Plumbing 0 $0.00 2 $0.00 2 2 Total Valuation 319 $2,846,848.00 242 $15,185,377.00 119721 $65,015,271.00 1424 $44,309,277.00 *Set fees not included in valuation A Commercial New 1460 Montreal St SE (Thrifty White Drug Store) - $281,609; 1200 Sunset St SE (Century Court West bldg 1) - B $1,601,220; 1100 Adams St SE (Fire Dept. training shelter/City project, fees waived) - $8892; 146 Main St N (footings for sun shade) - $3500; 1224 Sunset St SW (Century Court West bldg 2) - $1,472,282; 905 Century Ave SW (Century Court West bldg 3) - $1,472,282; 24 Denver Ave SE (Highfield bldg 4) - $4,018,519 Commercial/Ind. Remodel 1085 Dale St SW (Lakeridge siding)- $70,000; 1200 Roberts Rd SW (HHS garage) - $68,987; 444th Ave NE (Utilities CAT 9.7 MW) - $3,376,037; 407 School Rd NW (Public Storage ADA remodel) - $95,300; 201 Main St S (Mid Country C Bank roof) - $71,640 New Single Family 118 Summerste Ln SE - $187,793; 158 Summerset Ln SE - $196,346; 452 Grant Ave SE - $175,937; 456 Grant Ave SE - $183,985; 1426 Heritage Ave NW - $290,954; 125 Eau Claire Ave SE - $196,111; 126 Summerset Ln SE - $202,518 Other Building Inspection Activities 10/10 - Facilities Committee; 10/16 - MN CCLD Fall Seminar; 11/20 - AMBO Board mtg; 11/21 - SW MN Chapter mtg; 11/29 - Woodstone Senior Living one -stop -shop; 12/11 - Hospital one -stop -shop; 12/12 - AMBO Bylaws Committee mtg Evergreen Meals served October - December Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart week 791 370 45 442 160 250 week 1000 413 92 453 160 364 week 928 327 64 637 152 335 week 592 202 50 408 124 169 week 636 184 20 315 88 160 3947 1496 271 2255 684 1278 Total Meals served October - Decei 9931 Dates Closed November 22, 23 (Thanksgiving), December 24, 25 (Christmas), December 23 (weather) Planning and Zoning Quarterly Activities Year: 4th Quarter, 2018 Activity Number Additional Info. Number of Planning Applications Reviewed and 4 Sketch Plan Review for Woodstone Senior Processed Living Facility; Preliminary and Final Plat for Bear Paw Addition; Site Plan for Hutch Health Addition Number of Joint Planning Board Applications 1 Conditional Use Permit for church use Reviewed and Processed Hutchinson Township Number of Planning Commission Meetings 2 CUP for Dog Daycare Boarding Facility, CUP for Cellular Tower at 1470 South Grade Rd SW; Sketch Plan Review for Woodstone Senior Living Facility Number of Joint Planning Meetings 1 Conditional Use Permit for church use Hutchinson Township Number of Zoning Reviews for Building Permits 19 (Compliance with Zoning Code Number of Land Use Permits Issued - (Fences, 15 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 30 Number of Predevelopment/Pre Application 8 Hwy 7 E., Woodstone (3), Joe Elam, Meetings Downtown Housing, Hutchinson Health, Hwy 7 W Number of Misc. Planning Meetings 59 City Council - 5 PBZ Staff Mtg - 3 Directors Mtg - 4 Public Arts - 3 Resource Allocation Mtg - 3 Facilities Update - 3 Planning Staff - 1 Historic Partnership Mtg -2 Census Wage Committee Facilities Committee 1130 Hwy 7 E Roman Bloemke Dean Bloemke Cell Tower InDigital Motel Occupancies Marc Telecky Joe Elam Multi -Family Unit Discussion Ben Schaffer (DNR) Street Lighting Update Innovative Foam Benefits Mtg Ameresco Discussion HPD future lots Airport conference call HCD Ordinance Mankato Studio Project - 2 Doug Kephart Harrington Merrill house - 2 Chamber Panel discussion Paul Wright Woodstone one -stop -shop Parks Update Zvago Discussion Lifestyle Development Hutch Health Historical Society HPD Facilities Rec Center exterior renovation Number of Zoning Enforcement Cases 7 Number of Walk -In Customers Served 618 Site Visits 8 Summerset Addition, 141 4t" Ave SW, Public Storage, Medical Center Site, Hospital, HM House, McLeod Historical, Residential