09-26-2018 HUCCPHUTCHINSON UTILITIES COMMISSION
AGENDA
REGULAR MEETING
September 26t', 2018
3:00 p.m.
1. CONFLICT OF INTEREST
2. APPROVE CONSENT AGENDA
a. Approve Minutes
b. Ratify Payment of Bills
3. APPROVE FINANCIAL STATEMENTS
4. OPEN FORUM
5. COMMUNICATION
a. City Administrator
b. Divisions
C. Legal
d. General Manager
6. POLICIES
a. Review Policies
i. Errors in Billing
ii. Pay Periods, Paydays
iii. Payroll Deductions
iv. Overtime
v. Compensation Plan
vi. Travel Expenses
b. Approve Changes
i. Payment of Your Bill
ii. Automatic Bill Payment Plan
iii. Worker's Compensation
7. UNFINISHED BUSINESS
a. None
8. NEW BUSINESS
a. Approve Requisition #007716 to Braun Intertec Corp for Special
testing and Inspections
b. Cancel Requisition #007499 that was previously approved on March
28, 2018 and replace with Requisition #007717 for 2018 Chevrolet
Silverado
9. ADJOURN
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, August 29, 2018
Call to order — 3:00 p.m.
President Monty Morrow called the meeting to order. Members present: President Monty
Morrow; Vice President Anthony Hanson; Commissioner Don Martinez; Commissioner
Matt Cheney; General Manager Jeremy Carter; Attorney Marc Sebora:
Absent: Secretary Robert Wendorff
Conflict of Interest
At this time, President Morrow noted that there would be an addition under New
Business. Will be adding agenda 8g- Corval Settlement Agreement
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
Motion by Commissioner Hanson, second by Commissioner Martinez to approve the
Consent Agenda. Motion carried unanimously.
5. Approve Financial Statements
Jared Martig presented the financial statements. There were not a lot of changes.
However would like to point out in the Electric Division year to date there is a
difference of $43k from 2017 to 2018. This is due to having extra debt interest of
$316K on the recently issued 2017B Bonds.
GM Carter noted in the Electric Division, Generator/Fuel has increased by $145K
through July. Offsetting that will be the Sales for Resales. A lot of this has to deal
with the Transalta Contract. All energy sales are above 2017 with the exception of
Industrial. Natural Gas Division is also comparable to 2017. In next month's
Investment report, the Commission will see that there was a CD that was maturing
in August, so that was reinvested for 18 months.
After discussion, a motion by Commissioner Martinez, second by Commissioner
Cheney to approve the financial statements. Motion carried unanimously.
6. Open Forum
7. Communication
a. City Administrator— Matthew Jaunich
i. The City is in the middle of working on projects; 2nd Ave Bridge will be done
in September. Also, continuing to work on Century Ave.
ii. Highfield Apartments are looking to start working on units 4 & 5 in
September.
iii. Received Application to have another commercial building added between
Advanced Auto Parts and Goodwill.
iv. Council just approved a TIF plan for Warrior Manufacturing to start this Fall.
b. Divisions
i. Dan Lang, Engineering Services Manager — Nothing to report
ii. Dave Hunstad, Electric Transmission/Distribution Manager —
1. There were two outages last week; first outage was Monday at midnight
a wire failure by Mid Country Bank affected businesses on Hwy 15 on the
East Side, second outage was Wednesday that affected a Transformer at
the City Center.
2. Projects are going well
iii. Randy Blake, Production Manager -
1. All the equipment for Unit's 6 & 7 are here. The next step is to get a
contractor.
2. Starting to work on 2019 quotes and budgets.
3. Working hard at both plants with being down one crew chief
iv. John Webster, Natural Gas Division Manager- Nothing to report
v. Jared Martig, Financial Manager- Nothing to report
c. Human Resources - Brenda Ewing — absent
d. Legal — Marc Sebora — Nothing to report
e. General Manager — Jeremy Carter
i. Sent out the Wholesale Generation Model for the Commissioners to review,
which includes an income statement and a cash flow statement that Staff
updates every year. This model is also updated to keep the Commissioners
up to date on what types of business models are out there and how each
model could potentially affect HUC's financial position. These models should
show the Commissioners that as the market/industry changes whether or not
HUC should stay in the generation model or if the model should change. If
any of the Commissioners have any questions please feel free to stop in or
call. It is important for the Commissioners to understand the Wholesale
Generation Model.
ii. Need to discuss this Fall the Performance Pay System with the
Commissioners. The Compensation Study was done back in 2016; the
structure was put in place as by grades but it was not finished down the path
of putting in a Performance Based System. Would like to have a conversation
with each of the Commissioners to make sure the understanding of the
historical background is there.
iii. Will be reviewing insurance coverages with Gallagher next Wednesday to
make sure HUC has all proper coverages in place. Staff members will be
present.
iv. Will also be meeting with Rich Westlund on Health insurance renewals for
2019. HUC currently has over 50 employees, so anticipating that HUC will
be moving back into a large group plan verses a small group plan. This is
important for the Commission to know since large group plan premiums are
based off health care utilization and community based claims significantly
more compared to being in the small group plan, which HUC is currently in.
Small group plans are not based on utilization.
2
v. Conversations to start in Oct about the 2019 Budget and CIP documents.
Need to look at HUC's 5 year CIP.
vi. Final COS documents were sent out to the Board.
vii. Analysis on Transmission Rates for Natural Gas side - will be reviewing this
with John. Looking at if HUC is charging a fair rate in town.
viii. Had a due diligence call with John along with the Bond Council, attorneys,
BP and PEAK for the Natural Gas Prepay contract. HUC is one of the larger
participants, which is why Staff was on the call. The biggest piece of the
conversation was to make sure HUC would be using the gas for the retail
customers so that tax-exempt bonds can be issued.
At this time, Commissioner Hanson thanked Jeremy, Jared and Randy for creating the
Electric Production Profit and Loss statement. This is something the Commission has not
had in the past and it is appreciated.
8. Policies
a. Review Policies
i. Cold Weather Rule
ii. Terminating Electric/Natural Gas Service by Customer
iii. Definition of Your Bill
iv. Hours & Conditions of Employment
v. Flextime Program — Exempt Only
vi. Rest Periods
vii. Meal Periods
viii. Attendance/Tardiness
ix. Use of Facilities during off -duty Hours- Non Exempt Only
x. Inclement Weather
No changes recommended at this time.
b. Approve Changes
No changes were made to the policies under review.
9. Unfinished Business
10. New Business
a. Approve United Natural Gas Capacity Contract
Mr. Webster reviewed the First Amendment to United Natural Gas/Lafayette
Natural Gas Firm Transportation Capacity Agreement. United Natural Gas
(UNG) would like to increase its firm natural gas transportation capacity on the
HUC natural gas pipeline. UNG is selling more gas than what they have
permission to transport. One of HUC's meters was damaged and UNG did pay
for the repair. Through multiple conversations, Mr. Webster agreed to allow
UNG to increase the capacity for October and November from 900DTH/Day to
1200DTH/Day along with increasing capacity for December through March to
1000DTH/Day. Along with increasing capacity, Mr. Webster would also like to
allow UNG to exceed those levels when the grain dryers are running. During
the months of October and November UNG is allowed to flow a maximum of
3
200 MCFH and/or 4,000 MCFD. Some accommodations were made to allow
UNG to tier their contract levels agreeing that if they exceed the 1,200 DTH/day
contracted level transport fees will be levied accordingly. Also need to point out
on the first page of agreement it will read that this was `entered into this 29tn
day of August, 2018, to be effective as of the 1st day of September, 2018'.
Bottom line is that HUC would see a minimum of $6900K more a year
depending on crop conditions.
Commissioner Hanson inquired if this would affect the pipeline or other
projects.
Mr. Webster explained it would not.
After discussion, a motion by Commissioner Hanson, second by Commissioner
Cheney to approve United Natural Gas Capacity Contract. Motion carried
unanimously.
b. Approve Energy Conservation Rebate for Hutchinson Public School
Mr. Martig presented the Energy Conservation Rebate for Hutchinson Public
School. The new lights will save 189,163 kWh. The rebate amount is
$31,860.00.
Motion by Commissioner Hanson, second by Commissioner Martinez to
approve Energy Conservation Rebate for Hutchinson Public School. Motion
carried unanimously.
c. Approve Requisition #007671- Blade Replacement
Mr. Blake presented Requisition #007671-Blade Replacement. HUC's Unit 1
has a General Electric (GE) gas turbine that needs to have the stages 3-5HPC
turbine blades replaced. These blades need to be replaced periodically since
they take the most stress due to the airflow to the machine. HUC is looking to
complete the work this Fall.
GM Carter added that this was a capital item for the year that was budgeted.
The estimated amount was $150K and Mr. Blake was able to get this
significantly lower.
After discussion, a motion by Commissioner Martinez, second by
Commissioner Cheney to approve Requisition #007671- Blade Replacement.
Motion carried unanimously.
d. Approve Exception Agreement between HUC and MCPA
Mr. Hunstad reviewed Exception Agreement between HUC and MCPA. This is
in regards to L&P Supply located on South Grade Road that was annexed into
the City in 2002 and became part of HUC's service territory. There was an
agreement between HUC, MCPA and the property owner that would allow
MCPA to continue to serve the property due to the design of the electric heating
system in the building although there was not any documentation. Verizon now
has an agreement to install a cell tower on the property and since it is located
12
within the City, there is question on who should serve the tower. Through
conversations, all parties involved agree that the current property and cell tower
would be served by MCPA.
After discussion, a motion by Commissioner Hanson, second by Commissioner
Cheney to approve Exception Agreement between HUC and MCPA. Motion
carried unanimously.
e. Approve HDR Change Order Request
GM Carter presented the HDR Change Order Request. This is the second
change order request for the Board to consider. The original contract language
did state that $382K is HDR's best -estimated guess with all the different
components that the project contains. As time has gone on and with CAT
having to have to do redesign work on the front end and reengineering on the
auxiliary equipment this has taken longer than anticipated. There has been a
lot of communication and time spent back and forth so HDR had to request the
first change order request of $262K to get the project through the June
timeframe. When Staff received the June invoice, it had exceeded the contract -
approved amount. GM Carter notified HDR of the invoice exceeding the
contract amount and had HDR submit a second change order request. The
change order request is for $182K. There was acknowledgment from HDR with
the litigation process and this change order did not include any additional time
HDR had to spend on the rebidding process. GM Carter noted that HDR was
asked if this would be the final change order. HDR cannot assure this will be
the last change order but it should be close and hopefully another change order
is not needed. Staff and HDR are asking to have the Commission approve the
change order. HUC is anticipating this change order should complete the
project.
Commissioner Hanson addressed his concern with the mismanagement of the
bid.
Commissioner Martinez agreed with Commissioner Hanson and questioned
how they could spend double the amount of time on the project.
Attorney Marc Sebora noted that there have been many conversations with GM
Carter, and that all the same concerns have been brought forward. In the
contract, it is written that HDR could give a 7-day notice and walk away. HUC
needs to have the project completed in a timely fashion right now so there
really is not a different solution.
Commissioner Martinez asked what can be learned from this situation and is
there a safe guard that can be put in place.
Discussions were held about what has been done in the past with other
projects and different ideas can be considered for what can be done in the
future.
President Morrow noted that change orders are not that uncommon. It does lay
everything in perspective with this size of a project. There were many bumps
along the way but Staff has done a great job.
Commissioner Hanson inquired how much contingency is left
GM Carter noted that there is about $280K left in budgeted contingency dollars,
plus $300K left in bond proceeds.
5
After much discussion, a motion by Commissioner Hanson, second by
Commissioner Cheney to approve HDR Change Order Request. Motion
carried unanimously.
Declare an Open Meeting for HUC's Annual Open House Being Held on
Tuesday, October 9 from 4-00p.m. to 7-00p.m.
Motion by Commissioner Martinez, second by Commissioner Hanson to
approve Declaring an Open Meeting for HUC's Annual Open House Being Held
on Tuesday, October 9 from 4-00p.m. to 7-00p.m. Motion carried unanimously.
g. Corval Settlement Agreement
GM Carter noted this is the final step in finishing the process.
Attorney Marc Sebora reviewed the recent disagreement with Corval
Constructors with the project. Both parties have agreed to settle their
differences and give Corval $30K, which is the cost of the preparation of the
bid. Both parties will waive any claims there may be against each other and
start over with the rebid.
Commissioner Hanson inquired if this amount is in accordance with the statutes
of what is allowable and it is not considered a buyout.
Attorney Marc Sebora noted that this amount is allowable and all invoices have
been reviewed to make sure all were legitimate costs and that this is not a
buyout.
Motion by Commissioner Hanson, second by Commissioner Martinez to
approve Corval Settlement Agreement. Motion carried unanimously.
11. Adjourn
There being no further business, a motion by Commissioner Martinez, second by
Commissioner Cheney to adjourn the meeting at 3:55p.m. Motion carried
unanimously.
Robert Wendorff, Secretary
ATTEST:
Monty Morrow, President
9
MINUTES
Special Meeting — Hutchinson Utilities Commission
Wednesday, September 19, 2018
Call to order — 7:00 a.m.
President Morrow called the meeting to order. Members present: President Monty
Morrow; Vice President Anthony Hanson; Secretary Robert Wendorff; Commissioner Don
Martinez; Commissioner Matt Cheney; General Manger Jeremy Carter; Attorney Marc
Sebora
Others present: John Webster, Angie Radke.
The purpose of the special meeting is the Execution of the Prepay Natural Gas Supply
Contract.
GM Carter reviewed the Prepay Natural Gas Supply contract. This process started back
almost 2 years ago. The original conversations were for a 30-year, 25-cent discount.
However, Staff did not feel it would meet the State Statutes. Many conversations were
discussed on the wording of the document and it was decided that a 30-year contract was
not the best fit for HUC. In June of 2018, Staff presented a Buyers Authorizing Resolution
for Short -Term Natural Gas Prepay Deal. Commission approved this on June 27, 2018.
Today, Staff would like to move forward with executing a Prepay Natural Gas Supply
contract. GM Carter stated there was a due diligence call with himself, Mr. Webster, the
Bond Council, attorneys, BP and PEAK for the Natural Gas Prepay Contract a couple of
weeks ago. HUC is one of the top 20 participants, which is why Staff was part of the bond
call. There are many participants that are committing to the 30-year contract, however
HUC recommends the short-term contract at 6 years for a 6-cent discount. Before the
Commission, is the Gas Supply Contract and Buyers Certificate. Attorney Marc Sebora
will sign the Opinion Letter. These documents will execute HUC into the contract and
states that HUC will pay for the gas when it is received and that HUC will honor the deal.
The Delivery period will be April 1, 2019, through the earlier of November 24, 2024.
Discussions were held on what cities are moving forward with the 30-year contract along
with why the language of the contracts were suitable for them.
After further discussion, a motion by Commissioner Martinez, second by Commissioner
Hanson to approve the Execution of the Prepay Natural Gas Supply Contract.
There being no further business, a motion by Commissioner Wendorff, second by
Commissioner Cheney to adjourn the meeting at 7:13a.m. Motion was unanimously
carried.
ATTEST:
Monty Morrow, President
Robert Wendorff, Secretary
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HUTCHINSON UTILITIES COMMISSION
COMBINED DIVISIONS
FINANCIAL REPORT FOR AUGUST, 2018
2018
2017
pi .
Combined Division
Customer Revenue
$
2,907,321
$
2,838,314
$ 69,007
Sales for Resale
$
301,970
$
196,950
$ 105,020
NU Transportation
$
85,117
$
70,535
$ 14,582
Electric Division Transfer
$
54,697
$
54,308
$ 389
Other Revenues
$
56,402
$
58,438
$ (2,036)
Interest Income
$
28,723
$
11,870
$ 16,853
TOTAL REVENUES
$
3,434,230
$
3,230,415
$ 203,815
Chnq
2018
$ 24,680,293
2017
$ 23,597,974
$
Di
1,082,319
% Chnq
4.6%
66.67% of Year
Full Yr Bud
$ 35,763,605
Comp.
% of Bud
69.0%
2.4%
53.3%
$ 2,162,808
$ 1,451,851
$
710,957
49.0%
$ 2,519,200
85.9%
20.7%
$ 584,982
$ 572,466
$
12,516
2.2%
$ 739,440
79.1%
0.7%
$ 437,577
$ 434,466
$
3,111
0.7%
$ 656,366
66.7%
(3.5%)
$ 403,365
$ 464,306
$
(60,942)
(13.1%)
$ 492,808
81.9%
142.0%
$ 212,680
$ 95,132
$
117,548
123.6%
$ 100,000
212.7%
6.3%
$ 28,481,706
$ 26,616,196
$
1,865,510
7.0%
$ 40,271,419
70.7%
Salaries & Benefits
$
569,577
$
471,686
$ 97,891
20.75%
$ 3,923,416
$
3,699,256
$
224,160
6.1%
$ 6,363,429
61.7%
Purchased Commodities
$
1,663,148
$
1,608,408
$ 54,740
3.4%
$ 13,967,624
$ 13,487,843
$
479,781
3.6%
$ 19,600,000
71.3%
Transmission
$
237,523
$
289,042
$ (51,518)
(17.8%)
$ 1,651,141
$
1,681,305
$
(30,164)
(1.8%)
$ 2,630,000
62.8%
Generator Fuel/Chem.
$
180,028
$
144,853
$ 35,174
24.3%
$ 886,652
$
705,862
$
180,790
25.6%
$ 992,082
89.4%
Depreciation
$
325,667
$
317,333
$ 8,333
2.6%
$ 2,605,333
$
2,538,667
$
66,666
2.6%
$ 3,908,000
66.7%
Transfers (Elect./City)
$
158,986
$
154,003
$ 4,984
3.2%
$ 1,271,890
$
1,232,020
$
39,870
3.2%
$ 1,907,835
66.7%
Operating Expense
$
124,135
$
159,220
$ (35,085)
(22.0%)
$ 1,228,580
$
1,537,204
$
(308,624)
(20.1%)
$ 2,490,809
49.3%
Debt Interest
$
103,551
$
63,382
$ 40,169
63.4%
$ 828,411
$
507,058
$
321,353
63.4%
$ 1,280,863
64.7%
TOTAL EXPENSES
$
3,362,615
$
3,207,927
$ 154,688
4.8%
$ 26,363,047
$
25,389,214
$
973,833
3.8%
$ 39,173,018
67.3%
NET PROFIT/(LOSS)
$
71,615
$
22,488
$ 49,127
218.5%1
2,118,659
$
1,226,982
$
891,677
72.7%
$ 1,098,401
192.9%
August
August
YTD
YTD
2018
HUC
2018
2017
Change
2018
2017
Change
Budget
Target
Gross Margin %
29.5%
28.0%
1.5%
34.2%
31.9%
2.3%
32.2%
�NNNNNNNNd�
Operating Income Per Revenue $ (%)
3.3%
1.2%
2.1%
8.9%
5.0%
3.9%
5.2%
IIII
HM��������llNllNldl
Net Income Per Revenue $ (%):
2.1%
0.7%
1.4%
7.4%
4.6°%
2 8°%
2.7%
HUTCHINSON UTILITIES COMMISSION
ELECTRIC DIVISION
FINANCIAL REPORT FOR AUGUST, 2018
2018
2017
2 .
%Chng
2018
2017
2 .
%Chna
Full YrBud
%of Bud
Electric Division
Customer Revenue
$
2,545,673
$ 2,438,635
$ 107,038
4.4%
$ 17,449,954
$ 17,119,619
$ 330,335
1.9%
$ 25,325,189
68.9%
Sales for Resale
$
301,970
$ 196,950
$ 105,020
53.3%
$ 2,162,808
$ 1,451,851
$ 710,957
49.0%
$ 2,519,200
85.9%
Other Revenues
$
14,570
$ 31,713
$ (17,143)
(54.1%)
$ 165,706
$ 270,176
$ (104,470)
(38.7%)
$ 208,800
79.4%
Interest Income
$
15,756
$ 5,935
$ 9,820
165.5%
$ 117,492
$ 47,566
$ 69,926
147.0%
$ 50,000
235.0%
TOTAL REVENUES
$
2,877,969
$ 2,673,233
$ 204,736
7.7%
$ 19,895,961
$ 18,889,213
$ 1,006,748
5.3%
$ 28,103,189
70.8%
Salaries & Benefits
$
456,145
$ 370,563
$ 85,582
23.1%
$ 3,087,478
$ 2,895,566
$ 191,912
6.6%
$ 4,942,964
62.5%
Purchased Power
$
1,462,569
$ 1,379,077
$ 83,492
6.1%
$ 10,162,682
$ 9,744,272
$ 418,410
4.3%
$ 14,000,000
72.6%
Transmission
$
237,523
$ 289,042
$ (51,518)
(17.8%)
$ 1,651,141
$ 1,681,305
$ (30,164)
(1.8%)
$ 2,630,000
62.8%
Generator Fuel/Chem.
$
180,028
$ 144,853
$ 35,174
24.3%
$ 886,652
$ 705,862
$ 180,790
25.6%
$ 992,082
89.4%
Depreciation
$
241,667
$ 233,333
$ 8,333
3.6%
$ 1,933,333
$ 1,866,667
$ 66,666
3.6%
$ 2,900,000
66.7%
Transfers (Elect./City)
$
128,224
$ 123,408
$ 4,816
3.9%
$ 1,025,795
$ 987,266
$ 38,529
3.9%
$ 1,538,693
66.7%
Operating Expense
$
84,239
$ 103,774
$ (19,535)
(18.8%)
$ 805,527
$ 1,081,634
$ (276,107)
(25.5%)
$ 1,613,834
49.9%
Debt Interest
$
47,376
$ 2,124
$ 45,252
2,130.6%
$ 379,011
$ 16,992
$ 362,019
2,130.6%
$ 606,763
62.5%
TOTAL EXPENSES
$
2,837,772
$ 2,646,175
$ 191,597
7.2%
$ 19,931,620
$ 18,979,563
$ 952,058
5.0%
$ 29,224,336
68.2%
NET PROFIT/(LOSSSSSS�)�))�
40,197
$ 27,058
$// 13,1(((((39
48.6%
$ (35,660)
$ (90,350)
$ 544/,�69((((0
(60.5%)
$ (1,121,147)
3.2%
(((((($
�#1IIIIIIIIIII III11lllF�}IR'(rKllllllllllll
�/
66.67%of Year Comp.
2018
2017
2 .
%Chna
2018
2017
2 .
%Chna
Full YrBud
%of Bud
Electric Division
Residential
5,513,450
4,523,968
989,482
21.87%
35,728,260
33,325,598
2,402,662
7.21%
50,432,797
70.8%
All Electric
155,126
129,604
25,522
19.69%
1,726,497
1,569,020
157,477
10.04%
2,611,705
66.1%
Small General
1,860,112
1,590,142
269,970
16.98%
12,979,843
12,061,505
918,338
7.61%
17,085,853
76.0%
Large General
8,153,890
7,165,390
988,500
13.80%
53,275,990
50,005,905
3,270,085
6.54%
79,262,499
67.2%
Industrial
12,592,000
13,257,000
(665,000)
(5.02%)
89,632,000
92,198,000
(2,566,000)
(2.78%)
134,707,856
66.5%
Total KWH Sold
28,274,578
26,666,104
1,608,474
6.03%
193,342,590
189,160,028
4,182,562
2.21%
284,100,710
68.1%
August
August
YTD
YTD
2018 HUC
2018
2017
Change
2018
2017
Change
Budget Target
Gross Margin %
24.5%
22.8%
1.7%
26.2%
25.1%
1.1%
24.0%
Operating Income Per Revenue $ (%)
2.5%
0.3%
2.2%
0.9%
-1.4%
2.3%
-2.0% ���IIIIIIIIIIIIIIII
Net Income Per Revenue $ (%):
1.4%
1.0%
0.4%
-0.2%
-0.5%
0.3%
-4.0% 0%-5%
Customer Revenue per KWH:
$0.0900
$0.0915
-$0.0014
$0.0899
$0.0901
-$0.0002
$0.0886 11llllllllllllllll�
Total Power Supply Exp. per KWH:
$0.0765
$0.0768
-$0.0003
$0.0753
$0.0740
$0.0013
$0.0750
Overall net income increased by $13,139 mostly due to increased revenue from retail & wholesale sales and a reduction in transmission expense.
Sales for Resale of $301,970 consisted of $14,960 in market sales, $35,600 in the monthly tolling fee from Transalta, $135,410 in Transalta energy sales,
and $116,000 in capacity sales to SMMPA. August 2017 Sales for Resale of $196,950 consisted of $16,388 in market sales, $34,400 in monthly tolling
fees from Transalta, $50,162 in Transalta energy sales, and $96,000 in capacity sales to SMMPA. August 2016 Sales for Resale of $326,746 consisted
of $55,154 in market sales, $34,400 in Transalta tolling fees, $170,692 in Transalta energy sales, and capacity sales to SMMPA for $66,500.
Overall Purchased Power increased by $83,492. MRES purchases decreased by $8,151 and market purchases/MISO costs increased by $91,643.
August power cost adjustment was $.00686/kwhr bringing in an additional $193,817 in revenue for the month and $1,158,448 YTD.
Last year's power cost adjustment for August 2017 generated $231,399 in additional revenue for the month and $1,220,380 YTD.
HUTCHINSON UTILITIES COMMISSION
GAS DIVISION
FINANCIAL REPORT FOR AUGUST, 2018
2018
2017
2 .
Gas Division
Customer Revenue
$
361,648
$ 399,679
$ (38,032)
Transportation
$
85,117
$ 70,535
$ 14,582
Electric Div. Transfer
$
54,697
$ 54,308
$ 389
Other Revenues
$
41,832
$ 26,724
$ 15,107
Interest Income
$
12,967
$ 5,935
$ 7,032
TOTAL REVENUES
$
556,261
$ 557,182
$ (921)
Chna
2018
2017
2 .
(9.5%)
$ 7,230,339
$ 6,478,355
$ 751,984
20.7%
$ 584,982
$ 572,466
$ 12,516
0.7%
$ 437,577
$ 434,466
$ 3,111
56.5%
$ 237,658
$ 194,130
$ 43,528
118.5%
$ 95,188
$ 47,566
$ 47,622
(0.2%)
$ 8,585,745
$ 7,726,984
$ 858,761
Salaries & Benefits
$
113,431
$ 101,123
$ 12,308
12.2%
$ 835,938
$ 803,690
$ 32,248
Purchased Gas
$
200,578
$ 229,331
$ (28,752)
(12.5%)
$ 3,804,941
$ 3,743,571
$ 61,371
Operating Expense
$
39,896
$ 55,445
$ (15,550)
(28.0%)
$ 423,053
$ 455,570
$ (32,517)
Depreciation
$
84,000
$ 84,000
$ -
0.0%
$ 672,000
$ 672,000
$
Transfers (City)
$
30,762
$ 30,594
$ 168
0.5%
$ 246,095
$ 244,754
$ 1,341
Debt Interest
$
56,175
$ 61,258
$ (5,083)
0.0%
$ 449,400
$ 490,067
$ (40,666)
TOTAL EXPENSES
$
524,842
$ 561,752
$ (36,909)
(6.6%)
$ 6,431,427
$ 6,409,652
$ 21,775
NET PROFIT/(LOSS)
$
31,418
$ (4,570)
$ 35,988
(787.5%)
$ 2,154,318
$ 1,317,332
$ 836,986
Chna
66.67% of Year
Full Yr Bud
$ 10,438,416
Comp.
% of Bud
69.3%
11.6%
2.2%
$ 739,440
79.1%
0.7%
$ 656,366
66.7%
22.4%
$ 284,008
83.7%
100.1%
$ 50,000
190.49/8
11.1%1 $ 12,168,230 70.6%
4.0%
$ 1,420,465
58.8%
1.6%
$ 5,600,000
67.9%
(7.1%)
$ 876,975
48.2%
0.0%
$ 1,008,000
66.7%
0.5%
$ 369,142
66.7%
8.32L
$ 674,100
$ 9,948,682
66.7%
64.6%
0.3%
63.5%
$ 2,219,548
97.1%
66.67% of Year Comp.
2018
2017
Di
%Chnq
2018
2017
Di
%Chnq
Full YrBud
%of Bud
Gas Division
Residential
6,129,997
6,330,597
(200,600)
(3.17%)
283,190,792
243,346,671
39,844,121
16.37%
449,582,000
63.0%
Commercial
8,423,574
10,420,668
(1,997,094)
(19.16%)
224,628,580
196,959,419
27,669,161
14.05%
420,183,000
53.5%
Industrial
48,749,417
54,134,175
(5,384,758)
(9.95%)
574,057,349
555,841,398
18,215,951
3.28%
786,836,000
73.0%
Total CF Sold
63,302,988
70,885,440
(7,582,452)
(10.70%)
1,081,876,721
996,147,488
85,729,233
8.61%
1,656,601,000
65.3%
August August YTD YTD
2018 2017 Change 2018 2017 Change
Gross Margin %
57.8%
54.1%
3.7%
53.2%
48.9%
4.3%
Operating Income Per Revenue $ (%)
7.6%
5.6%
2.0%
27.9%
21.0%
6.9%
Net Income Per Revenue $ (%):
6.3%
-0.9%
7.1%
26.1%
17.6%
8.5%
Contracted Customer Rev. per CF:
$0.0036
$0.0036
$0.0000
$0.0038
$0.0038
$0.0000
Customer Revenue per CF:
$0.0129
$0.0123
$0.0006
$0.0099
$0.0099
$0.0001
Total Power Supply Exp. per CF:
$0.0034
$0.0034
($0.0000)
$0.0036
$0.0038
($0.0003)
2018 HUC
Budget Target NpNNMM
51.4% IIIIIIIIIIIIIIIIIIIIIIII �ppppppppppplppllNNIIMMI
22.1% �pIyII�IIIpIIpIIpIIpIIpIINII
18.8% ��lll�lllllllllllllllllyy
$0.0035
$0.0088
$0.0035 $0.0035
Natural Gas net income increased by $35,988 mainly due to lower operating and commodity costs for the month and increases in misc. revenue.
August's fuel cost credit adjustment was $1.77881/MCF totalling $32,949 for the month and $251,204 YTD. August 2017 credits totalled $29,086 for the month
and $419,996 YTD. Approximately 54% of the increase in net profits year to date is a result of building the rate stabilization fund back up at the beginning of
2018
Current Assets
UnrestrictedlUndesignated Cash
Cash
Petty Cash
Designated Cash
Capital Expenditures - Five Yr. CIP
Payment in Lieu of Taxes
Rate Stabilization - Electric
Rate Stabilization - Gas
Catastrophic Funds
Restricted Cash
Bond Interest Payment 2017
Bond Interest Payment 2012
Debt Service Reserve Funds
Total Current Assets
Receivables
Accounts (net of uncollectible allowances)
Interest
Total Receivables
Other Assets
Inventory
Prepaid Expenses
Sales Tax Receivable
Deferred Outflows - Electric
Deferred Outflows - Gas
Total Other Assets
Total Current Assets
Capital Assets
Land & Land Rights
Depreciable Capital Assets
Accumulated Depreciation
Construction - Work in Progress
Total Net Capital Assets
Total Assets
HUTCHINSON UTILITIES COMMISSION
BALANCE SHEET - CONSOLIDATED
AUGUST 31, 2018
Electric Gas Total Total Net Change
Division Division 2018 2017 Total (YTD)
10,187,577.04
7,502,165.16
17,689,742.20
11,780,745.00
5,908,997.20
680.00
170.00
850.00
850.00
-
2,750,000.00
700,000.00
3,450,000.00
1,602,160.54
1,847,839.46
882,327.00
369,142.00
1,251,469.00
1,196,331.00
55,138.00
372,736.68
-
372,736.68
314,539.41
58,197.27
-
651,306.61
651,306.61
646,058.37
5,248.24
400,000.00
100,000.00
500,000.00
500,000.00
-
1,115,687.55
-
1,115,687.55
125,406.25
990,281.30
-
1,476,824.99
1,476,824.99
1,629,250.02
(152,425.03)
522,335.64
2,188,694.02
2,711,029.66
2,188,694.02
522,335.64
16,231,343.91
12,988,302.78
29,219,646.69
19,984,034.61
9,235,612.08
2,705,892.47
482,645.53
3,188,538.00
2,802,479.12
386,058.88
19,039.49
19,039.49
38,078.98
31,415.67
6,663.31
2,724,931.96
501,685.02
3,226,616.98
2,833,894.79
392,722.19
1,217,737.70
445,852.88
1,663,590.58
1,600,031.73
63,558.85
65,534.62
65,639.04
131,173.66
14,841.33
116,332.33
51,665.05
-
51,665.05
170,277.69
(118,612.64)
752,887.00
-
752,887.00
1,746,060.00
(993,173.00)
-
250,962.00
250,962.00
582,020.00
(331,058.00)
2,087,824.37
762,453.92
2,850,278.29
4,113,230.75
(1,262,952.46)
21,044,100.24
14,252,441.72
35,296,541.96
26,931,160.15
8,365,381.81
690,368.40
3,899,918.60
4,590,287.00
4,591,691.75
(1,404.75)
89,599,922.57
41,294,704.69
130,894,627.26
128,038,921.42
2,855,705.84
(54,378,326.89)
(15,678,585.00)
(70,056,911.89)
(66,870,493.33)
(3,186,418.56)
11,386,088.42
293,319.91
11,679,408.33
1,357,922.86
10,321,485.47
47,298,052.50
29,809,358.20
77,107,410.70
67,118,042.70
9,989,368.00
68,342,152.74
44,061,799.92
112,403,952.66
94,049,202.85
18,354,749.81
HUTCHINSON UTILITIES COMMISSION
BALANCE SHEET - CONSOLIDATED
AUGUST 31, 2018
Electric
Gas
Total
Total
Net Change
Division
Division
2018
2017
Total (YTD)
Current Liabilities
Current Portion of Long-term Debt
Bonds Payable
-
1,295,000.00
1,295,000.00
1,345,000.00
(50,000.00)
Bond Premium
-
185,608.32
185,608.32
185,608.32
-
Accounts Payable
2,592,746.51
582,718.95
3,175,465.46
1,668,611.99
1,506,853.47
Accrued Expenses
Accrued Interest
142,129.14
252,525.32
394,654.46
190,146.95
204,507.51
Accrued Payroll
85,406.31
24,047.16
109,453.47
86,453.16
23,000.31
Total Current Liabilities
2,820,281.96
2,339,899.75
5,160,181.71
3,475,820.42
1,684,361.29
Long -Term Liabilities
Noncurrent Portion of Long-term Debt
2017 Bonds
16,675,000.00
-
16,675,000.00
-
16,675,000.00
2012 Bonds
-
13,900,000.00
13,900,000.00
15,195,000.00
(1,295,000.00)
2003 Bonds
-
-
-
465,000.00
(465,000.00)
Bond Premium 2012
644,046.48
1,345,659.95
1,989,706.43
1,531,268.27
458,438.16
Pension Liability- Electric
3,083,440.00
-
3,083,440.00
4,226,202.00
(1,142,762.00)
Pension Liability- Nat Gas
-
1,027,813.00
1,027,813.00
1,408,734.00
(380,921.00)
Accrued Vacation Payable
323,735.99
102,774.05
426,510.04
378,943.50
47,566.54
Accrued Severance
73,739.62
28,580.99
102,320.61
92,050.32
10,270.29
Deferred Outflows - Electric
794,370.00
-
794,370.00
569,910.00
224,460.00
Deferred Outflows - Nat Gas
-
264,790.00
264,790.00
189,970.00
74,820.00
Total Long -Term Liabilities
21,594,332.09
16,669,617.99
38,263,950.08
24,057,078.09
14,206,871.99
Net Position
Retained Earnings
43,927,538.69
25,052,282.18
68,979,820.87
66,516,304.34
2,463,516.53
Total Net Position
43,927,538.69
25,052,282.18
68,979,820.87
66,516,304.34
2,463,516.53
Total Liabilities and Net Position 68,342,152.74 44,061,799.92 112,403,952.66 94,049,202.85 18,354,749.81
Hutchinson Utilities Commission
Cash -Designations Report, Combined
8/31/2018
Change in
Financial
Annual
Balance,
Balance,
Cash/Reserve
Institution
Current Interest Rate
Interest
August 2018
July 2018
Position
Savings, Checking, Investments varies varies
Total Operating Funds
Debt Reserve Requirements Bond Covenants - sinking fund
Debt Reserve Requirements Bond Covenants -1 year Max. P & I
Total Reserve Requirement
varies 29,219,646.69 28,687,909.40 531,737.29
29,219,646.69 28,687,909.40 531,737.29
2,592,512.54 2,374,798.24 217,714.30
2,188,694.02 2,188,694.02 -
4,781,206.56 4,563,492.26 217,714.30
Operating Reserve
Min 60 days of 2018 Operating Bud.
5,868,920.00
5,868,920.00
Rate Stabalization Funds
1,024,043.29
1,024,043.29
PILOT Funds
Charter (Formula Only)
1,251,469.00
1,251,469.00
Catastrophic Funds
Risk Mitigation Amount
500,000.00
500,000.00
Capital Reserves
5 Year CIP ( 2018-2022 Fleet & Infrastructure Maintenance)
3,450,000.00
3,450,000.00
Total Earmarked Funds
12,094,432.29
12,094,432.29
YE
YE
YE
YE
YTD
HUC
2014
2015
2016
2017
2018
Target
Debt to Asset 28.8%
32.0%
32.2%
40.8%
38.6%
Current Ratio 2.26
2.52
3.06
5.73
5.62
RONA 0.05%
1.31%
2.17%
1.80%
2.10%
Ftt�
Change in Cash Balance (From 12131114 to 813112018)
Month End
Electric
Elec. Change
Natural Gas
Gas Change
Total
Total Change
8/31/2018
16,231,344
12,988,303
29,219,647
12/31/2017
23,213,245
(6,981,901)
10,702,689
2,285,614
33,915,934
(4,696,287)
12/31/2016
8,612,801
14,600,444
9,500,074
1,202,615
18,112,875
15,803,059
12/31/2015
6,170,790
2,442,011
9,037,373
462,701
15,208,163
2,904,712
12/31/2014
3,598,821
2,571,969
6,765,165
2,272,208
10,363,986
4,844,177
* 2017's Signifcant increase in cash balance is due to issuing bonds for the generator project.
Hutchinson Utilities Commission
Cash -Designations Report, Electric
8/31/2018
Change in
Financial
Annual
Balance,
Balance,
Cash/Reserve
Institution
Current Interest Rate
Interest
August 2018
July 2018
Position
Savings, Checking, Investments varies varies varies 29,219,646.69 28,687,909.40 531,737.29
Total HUC Operating Funds 29,219,646.69 28,687,909.40 531,737.29
Debt Restricted Requirements Bond Covenants - sinking fund
Operating Reserve
Min 60 days of 2018 Operating Bud.
Rate Stabalization Funds
$400K-$1.2K
PILOT Funds
Charter (Formula Only)
Catastrophic Funds
Risk Mitigation Amount
Capital Reserves
5 Year CIP ( 2018-2022 Fleet & Infrastructure Maintenance)
Total Designated Funds
1,115,687.55 1,062,064.92 53,622.63
4,387,223.00
4,387,223.00
372,736.68
372,736.68
882,327.00
882,327.00
400,000.00
400,000.00
2,750,000.00
2,750,000.00
8,792,286.68
8,792,286.68
Excess Reserves Less Restrictions & Designations,
Electric
6,323fl369.68
5fl952flO44.53
371fl325.15
YE
YE
YE
YE
YTD
APPA Ratio
HUC
2014
2015
2016
2017
2018
5K-10K Cust.
Target
Debt to Asset Ratio (* w/Gen.) 7.4%
13.2%
16.1%
36.1%
35.7%
50.1%
Current Ratio 2.48
2.95
3.57
10.70
6.61
2.43
�I�IIIIIIII��IIIIIIIIII
RONA -3.1%
-1.2%
-0.4%
-0.1%
-0.1%
NA
>0%
Hutchinson Utilities Commission
Cash -Designations Report, Gas
8/31/2018
Change in
Financial
Annual
Balance,
Balance,
Cash/Reserve
Institution
Current Interest Rate
Interest
August 2018
July 2018
Position
Savings, Checking, Investments varies varies
Total HUC Operating Funds
Debt Restricted Requirements Bond Covenants - sinking fund
Debt Restricted Requirements Bond Covenants -1 year Max. P & I
Total Restricted Requirements
varies 29,219,646.69 28,687,909.40 531,737.29
29,219,646.69 28,687,909.40 531,737.29
1,476,824.99 1, 312, 733.32 164,091.67
2,188,694.02 2,188,694.02 -
3,665, 519.01 3,501,427.34 164,091.67
Operating Reserve
Min 60 days of 2018 Operating Bud.
1,481,697.00
1,481,697.00
Rate Stabalization Funds
$200K-$600K
651,306.61
651,306.61
PILOT Funds
Charter (Formula Only)
369,142.00
369,142.00
Catastrophic Funds
Risk Mitigation Amount
100,000.00
100,000.00
Capital Reserves
5 Year CIP ( 2018-2022 Fleet & Infrastructure Maintenance)
700,000.00
700,000.00
Total Earmarked Funds
3,302,145.61
3,302,145.61
YE
YE
YE
YE
YTD
HUC
2014
2015
2016
2017
2018
APGA Ratio
Target
Debt to Asset 55.6%
54.8%
51.5%
48.1%
43.1%
TBD
Current Ratio 2.07
2.17
2.59
2.72
4.42
TBD
NN
RONA 4.3%
4.7%
5.6%
5.0%
5.7%
TBD
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ELECTRIC DIVISION
Operating Revenue
August 2018
CLASS
AMOUNT
KWH
/KWH
Street Lights
$0.38
7
$0.05429
Electric Residential Service
$558,459.97
5,513,450
$0.10129
All Electric Residential Service
$16,328.50
155,126
$0.10526
Electric Small General Service
$187,821.88
1,860,112
$0.10097
Electric Large General Service
$773,939.58
8,153,890
$0.09492
Electric Large Industrial Service
$1,009,123.12
12,592,000
$0.08014
Total
$2,545,673.43
28,274,585
$0.09003
Power Adjustment $0.00686
Rate Without Power Adjustment $0.08317
Electric Division Year -to -Date
02018$A--t 02017$A-t ®2018 KWH110 02017KWH110
23,000,000
22,000,000
21,000,000
20,000,000
19,000,000
18,000,000
17,000,000
16,000,000
15,000,000
14,000,000
13,000,000
12,000,000
11,000,000
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
IL
2,000,000
1,000,000
0
Street Lights Residential All Elec. Small Gen. Large Gen. Large For Resale Total
Resid. Srv. Srv. Industrial
NOTE: Sales for resale includes capacity sales, market sales and Transalta sales.
NATURAL GAS DIVISION
Operating Revenue
AUGUST 2018
CLASS
AMOUNT
MCF
/$ MCF
Residential
$78,268.53
6,130
$12.76811
Commercial
$72,189.82
8,424
$8.56954
Large Industrial
$211,189.18
48,749
$4.33217
Total
$361,647.53
63,303
$5.71296
Fuel Adjustment-$0.00178
Rate Without Fuel Adjustment $7.49296
Natural Gas Division Year -to -Date
® 2018 $ Amount 132017 $ Amount ® 2018 MCF 132017 MCF
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0 6w-i 9T
Gas Residential Gas Commercial Large Industrial Total
eReliability I Monthly Statistics
Page 1 of 6
Monthly Report - Hutchinson Utilities
Hutchinson Utilities Commission
Commission
Year Minimum duration Substation
2018
Month Maximum duration Circuit
08 - August - !
Annual Report? Top-level Cause Remove Major Events?
0 Yes —Usc e 6e .-®-.m C_"J
No
https://reliability.publicpower.org/reports/monthly/utility/9l /?year=2018&month=8&is_an... 9/20/2018
eReliability I Monthly Statistics
Page 2 of 6
IEEE 1366 Statistics
Metric
Aug 2018
Aug 2017
SAI DI
6.328
0.599
SAI F I
0.0463
0.00666
CAIDI
136.558
90
ASAI
99.9853%
99.9986%
Momentary Interruptions
0
0
Sustained Interruptions
3
1
Circuit Ranking - Worst Performing
Ranked by Outage Count
Circuit Substation
Fdr#14 Plant 1
Fdr#18 Plant 1
Ranked by Customer Interruptions
Circuit Substation
Fdr#18 Plant 1
Fdr#14 Plant 1
Number of Outages
2
1
Customer Interruptions
228
103
Ranked by Customer Minutes of Duration
Circuit Substation Customer Minutes of Duration
Fdr#18 Plant 1 26,904
Fdr#14 Plant 1 18,297
https://reliability.publicpower.org/reports/monthly/utility/9l /?year=2018&month=8&is_an... 9/20/2018
eReliability I Monthly Statistics
Page 3 of 6
https://reliability.publicpower.org/reports/monthly/utility/9l /?year=2018&month=8&is_an... 9/20/2018
eReliability I Monthly Statistics
Page 4 of 6
Historical Monthly SAIDI Chart
40 — ................. mm. m...mmm. m.m ...... ....... ...... ...... ..- ...
35 l 'Monthly SAIDI
:Average of monthl SAIDI values
30
25
20
15
10
5
0 ...._._ ��� _ � .mm...... �..MMMMm.......
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
2017 2017 2017 2017 2018 2018 2018 2018 2018 2018 2018 2018
Historical Monthly SAIFI Chart
1.0
0.8
0.6
0.4
0.2
SAIFI values
0.0 1 ._—.. — ., w ..
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
2017 2017 2017 2017 2018 2018 2018 2018 2018 2018 2018 2018
https://reliability.publicpower.org/reports/monthly/utility/91 /?year=2018&month=8&is_an... 9/20/2018
eReliability I Monthly Statistics
Page 5 of 6
Causes Ranked by Count
Cause
Electrical Failure
Equipment Damage
Causes Ranked by Duration
Cause
Electrical Failure
Equipment Damage
Count
Duration
41,016
4,185
https://reliability.publicpower. org/reports/monthly/utility/9l /?year=2018&month=8&is_an... 9/20/2018
eReliability I Monthly Statistics
Page 6 of 6
Top 3 Outages for the Month
Customers
Customer Minutes of
Address
Interrupted
Duration
Interruption
Start Date
95 Academy
228
118
26,904
08/08/2018
Lane NW
201 Main St S.
72
196
14,112
08/20/2018
111 Hassan St
31
135
4,185
08/22/2018
SE
Total Customers Affected for the Month:
Average Customers Affected per Outage:
331
110.333333
https:llreliability.publicpower.org/reports/monthly/utility/9l /?year=2018&month=8&is_an... 9/20/2018
Electric Production
Work
Order Descrip ion
Materials
11708 Units 6 & 7
$ 14,369,702.00 $
11801 Unit 8 Building Spancrete Joint Replacement
10,000.00
11802 Unit 1 Control Building Air Conditioning
15,000.00
11803 Plant 1 Cooling Tower Piping Replacement
350,000.00
11804 Soft Start Motor Controllers for Air Supply Fan
8,000.00
11805 Replace Stage 3-5 HPC Blades
150,000.00
11806 Unit 1 CEMS Data Logger
30,000.00
11807 Plant 1 Pipe Replacement Engineering
7,000.00
Total
Total
Percentage
Labor
Budgeted
Actual
Difference
Com Jp eted
- $
14,369,702.00
$ 10,827,733.23
$
(3,541,968.77)
65%
$
10,000.00
-
$
(10,000.00)
$
15,000.00
5,461.96
$
(9,538.04)
30%
$
350,000.00
-
$
(350,000.00)
2,000.00 $
10,000.00
10,565.96
$
565.96
100%
$
150,000.00
-
$
(150,000.00)
$
30,000.00
-
$
(30,000.00)
$
7,000.00
-
$
(7,000.00)
$ 14,939,702.00 $ 2,000.00 $ 14,941,702.00 $ 10,843,761.15 $ (4,097,940.85)
Electric Distribution
Work
Total
Total
Percentage
Order
Descri„to„n
Materials
Labor
Bu; meted
Actual
Difference
Com,oleted
21801
Pole Repair or Replacement
15,000.00
15,000.00
-
$
(15,000.00)
21802
Hutch Substation Roof Replacement
10,000.00
10,000.00
-
$
(10,000.00)
21803
Station Equipment
10,000.00
10,000.00
19,415.38
$
9,415.38
100%
21804
Duct for Reconductor
15,000.00
65,000.00
80,000.00
7,836.18
$
(72,163.82)
15%
21805
Uponer New Feed
85,000.00
50,000.00
135,000.00
33,377.15
$
(101,622.85)
70%
21806
Feeder 16 and 17 Reconductor
30,000.00
70,000.00
100,000.00
34,674.29
$
(65,325.71)
25%
21807
MITGI New Feed
80,000.00
35,000.00
115,000.00
60,058.60
$
(54,941.40)
75%
21808
New Developments
50,000.00
50,000.00
89,118.40
$
39,118.40
75%
21809
Century Court Apartments
20,000.00
15,000.00
35,000.00
7,759.67
$
(27,240.33)
30%
21810
Century Avenue Trail Work Feeder 22
10,000.00
10,000.00
20,000.00
5,032.75
$
(14,967.25)
50%
21811
New Developments Transformers
50,000.00
50,000.00
15,175.55
$
(34,824.45)
25%
21812
Plant 14160 Generator Transformer Repl
70,000.00
5,000.00
75,000.00
$
(75,000.00)
21813
Transformer Replacements
40,000.00
14,000.00
54,000.00
6,354.30
$
(47,645.70)
15%
21814
Century Court Apartments
10,000.00
3,000.00
13,000.00
$
(13,000.00)
21815
Meters
30,000.00
�� -
30,000.00
18,227.68
$
(11,772.32)
50%
$ 525,000.00
$ 267000.00
,,,y
$ 792000.00
$ 297029.95
$
(494,970.0..........
.05)
Administrative
Total
Work Order
Description
Budgeted
51801
Replace 2008 Super Duty Bucket Truck
140,000.00
51802
Replace 2007 Metering Van
25,750.00
51803
Replace 2006 Production Dodge Dakota
25,000.00
51804
Replace 2006 Ford F150
25,750.00
51805
Replace Vehicle #433
37,080.00
$ 253,580.00
Total
Percentage
Actual
Difference
Completed
140,000.00
23,887.64
1,862.36
100%
26,079.22
(1,079.22)
100%
26,079.22
(329.22)
100%
37,080.00
$ 76,046.08
$ (177,533.92)
Natural Gas
Work
Total
Total
Percentage
Order
De„s,,,crlp;ion
Materials
Labor
Budgeted
Actual
Difference
Comlroleted
61801
Transmission Lateral to HCP - ROW Easements
$ 500,000.00 $
4,200.00
$ 504,200.00 $
$ (504,200.00)
61802
Transmission Lateral to HCP - Materials and Permits
1,000,000.00
4,200.00
1,004,200.00
$ (1,004,200.00)
61803
Lafayette Interconnect Metering Upgrade
90,000.00
18,000.00
108,000.00
12,510.03
$ (95,489.97)
10%
61804
Locator
6,000.00
-
$ 6,000.00
7,674.16
$ 1,674.16
100%
61805
Misc Developments and Improvements
125,000.00
28,000.00
$ 153,000.00
44,881.34
$ (108,118.66)
40%
61806
Regulator Station Improvements
25,000.00
4,900.00
$ 19,900.00
3.21
$ (19,896.79)
61807
Service Lines
55,000.00
31,500.00
$ 86,500.00
47,145.90
$ (39,354.10)
60%
61808
Meters, AMI, and all Fittings
90,000.00
4,900.00
$ 94,900.00
79,849.52
$ (15,050.48)
80%
61809
Industrial Meteringand Regulation g
80,000.00
7,000DO
_...
$ 87,000 00
101, 255 75
$ 14,255.75
90%
$ 1,961,000.00 $
102,700.00
$ 2,063,700.00 $
293,319.91
$ (1,770,380.09)
OS
HUTCHINSON UTILITIES COMMISSION 9T,
Board Action Form
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Agenda Item: Review Policies
Presenter: Jared Martig
Agenda Item Type:
Time Requested (Minutes): 5
Review Policies
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As part of HUC's standard operating procedures, a continual policy review is practiced.
This month, the following policies were reviewed and no changes are recommended on
these policies at this time:
i. Errors in Billing
ii. Pay Periods, Paydays
iii. Payroll Deductions
iv. Overtime
V. Compensation Plan
vi. Travel Expenses
BOARD ACTION REQUESTED:
None
Fiscal Impact:
Included in current budget: Budget Change:
PROJECT SECTION:
Total Project Cost: RemainingCost:
Errors in Billing
Overcharged customer accounts will be credited on the next statement or refunded on
the final billing.
Overcharges may only be refunded within one year of the billing error occurrence.
Undercharged customer accounts may be billed for a correction within one year of the
billing error occurrence and may be billed on a separate invoice, with an explanation of
charges.
EXEMPT
PAY PERIOD, PAYDAYS
All employees are paid every other Thursday for the two -week period ending the preceding Sunday
at 12:00 midnight. Should a payday fall on a holiday, paychecks/direct deposits will be available
the preceding day.
NON-EXEMPT
PAY PERIOD, PAYDAYS
All employees are paid every other Thursday for the two -week period ending the preceding Sunday
at 12:00 midnight. Should a payday fall on a holiday, paychecks/direct deposits will be available
the preceding day.
EXEMPT
PAYROLL DEDUCTIONS
HUC is required to deduct federal and state income taxes, Social Security tax, and any court -
ordered deductions such as child support from paychecks/direct deposits. HUC is also required to
deduct the employee's contribution to the Public Employee Retirement Association (PERA).
Other deductions may be made from a paycheck/direct deposit such as deferred compensation, and
insurance premiums. These payroll deductions may be made only with the employee's written
consent.
NON-EXEMPT
PAYROLL DEDUCTIONS
HUC is required to deduct federal and state income taxes, Social Security tax, and any court -
ordered deductions such as child support from paychecks/direct deposits. HUC is also required to
deduct the employee's contribution to the Public Employee Retirement Association (PERA).
Other deductions may be made from a paycheck/direct deposit such as union dues, deferred
compensation, and insurance premiums. These payroll deductions may be made only with the
employee's written consent.
EXEMPT
OVERTIME
Exempt employees may earn compensatory time on an hour -for -hour basis for all hours worked in
excess of 40 hours per week. Exempt employees must use their compensatory time by December
31 of the year in which it is earned or it will be forfeited. Accrued compensatory time shall not be
paid out to exempt employees upon separation from employment.
NON-EXEMPT
OVERTIME
See Union Contract.
EXEMPT
COMPENSATION PLAN
The Hutchinson Utilities Commission (HUC) has considered the existing positions for HUC and
the current economic conditions.
For each position there shall be a title, job description, and a pay scale level assigned.
This plan covers all regular full-time, exempt positions/employees only.
Plan Objectives
To establish and maintain a compensation plan that enables HUC to be highly competitive
within our defined industry.
To lead or exceed the market in attracting and retaining qualified, reliable and motivated
employees who are committed to quality and excellence for those we serve.
To ensure, subject to the financial condition of HUC, that employees receive fair and equitable
compensation in relation to their individual contributions to HUC's success.
To follow the principles of pay equity in establishing and maintaining pay relationships among
positions.
To ensure program flexibility necessary to meet changing economic, competitive,
technological, and regulatory conditions encountered by HUC.
To balance compensation and benefit needs with available resources.
Open Salary Range
HUC shall adopt an Open Salary Range compensation plan that will allow for maximum flexibility
since there are not defined or pre -calculated "steps". Employee movement is based solely on
performance. The open salary range concept rewards good and exceptional performers and
advances employees to the market rate more quickly.
Allocation of New Positions
When a new position is created for which no appropriate description exists or when the duties of
an existing position are sufficiently changed so that no appropriate description exists, the
Commission, after recommendation of the Customer/HR Manager, shall cause an appropriate job
description -specification to be written for said position.
Pay Scales
Pay scales will be adjusted on an annual basis in accordance with adjustments made in the
labor agreement.
Exempt Employees
Each position will have a nine -month probationary period. After satisfactory completion
of the probationary period, an increase may be granted as warranted by the annual
performance appraisal. Thereafter, consideration for increases will be given annually at the
first of the year. The General Manager reserves the discretion to adjust individual rates as
required. The Commission will determine any pay increase for the General Manager.
Consideration for market adjustment will be made each January 1.
The General Manager shall maintain the discretion to hire at any point based on the qualifications,
experience, market conditions or other relevant factors, to secure the best candidate for the
position.
Performance Evaluations
For all regular full-time employees, a performance appraisal or evaluation will be made on an
annual basis. An evaluation made by the employee's director, manager or supervisor shall be
submitted in writing to the employee and the General Manager. All evaluations will be
forwarded to the Customer/HR Manager for filing in the employee files.
Evaluations shall be based upon the performance of the individual in the position measured
against established job performance criteria. Such criteria may include level of knowledge,
skills, ability, quality of work, personal work traits, compliance with established HUC or
departmental rules and regulations or any other criteria that is indicative of performance.
The performance appraisal process is the application of performance standards to past
performance. In appraising an employee, these are the basic levels of performance:
5 — Outstanding — Performance is exceptional in all areas and is recognizable as being far
superior to others.
4 — Exceeds Job Requirements — Results clearly exceed most positions requirements.
Performance is of high quality and is achieved on a consistent basis.
3 — Meets Job Requirements — Competent and dependable level of performance. Meets
performance standards of the job.
2 — Needs Improvement — Performance is deficient in certain area(s). Improvement is
necessary.
1— Unsatisfactory — Results are generally unacceptable and require immediate improvement.
Results - The results of the exempt employee's evaluation will normally have the following
effect on his/her salary per the following Merit Increase Guide:
Oto1.0—
0%
1.1 to 1.99 —
Straight 1% increase
2.0 to 2.75 —
-1% of Union % increase
2.76 to 3.5 —
Union % increase
3.51 to 4.25 —
+1% of Union % increase
4.26 to 5.0 —
+2% of Union % increase
Market Conditions
Notwithstanding any language to the contrary, HUC retains the right to deviate from the pay
plan when, in the sole judgment of the Commission, market conditions or other circumstances
dictate such a decision. Market conditions are defined as the availability of a particular
position.
Eligible employees include all non -represented employees except those who have been subject
to disciplinary action per the HUC Employee Handbook as follows:
An additional consequence of disciplinary action more severe than oral reprimand will be the
permanent loss of the January 1 market adjustment in the calendar year following such
disciplinary action. This will occur unless the Director in charge and the General Manager
decide otherwise.
Annual Market Adjustment Consideration
On an annual basis, a market survey will be reviewed. As a result of the current year
marketplace, an additional increase may be deemed necessary. The General Manager maintains
final approval responsibility for salary increases.
Any market adjustment on January 1 of any year shall be separate and apart from the individual
merit increases. In determining a recommendation for an annual market adjustment, the
General Manager shall consider, at least the following information:
1. U.S. and Minneapolis/St. Paul consumer -priced index changes (CPIU & CPIW)
2. Social Security calculation of cost of living increase
3. Unemployment rate
4. Employee turnover rate
5. Area wage survey
6. Legislative growth factor constraints
7. Bargaining Unit Increase
Modification of the Plan
HUC reserves the right to modify any or all of the components or to vary from any of the
components of the Compensation Plan at its discretion and at any time.
Review of the Plan
It is recommended that HUC's Customer/HR Manager annual review and maintain its Position
Classification Plan. As deemed necessary, the Customer/HR Manager would recommend any
changes to the Commission. It is further recommended that a comprehensive review be
completed every five years.
NON-EXEMPT
COMPENSATION PLAN
Performance Evaluations
For all regular full-time employees, a performance appraisal or evaluation will be made on an
annual basis. An evaluation made by the employee's director, manager, or supervisor will be
submitted in writing to the employee and the General Manager. All evaluations will be
forwarded to the Customer/HR Manager for filing in the employee files.
Evaluations shall be based upon the performance of the individual in the position measured
against established job performance criteria. Such criteria may include level of knowledge,
skills, ability, quality of work, personal work traits, compliance with established HUC or
departmental rules and regulations or any other criteria that is indicative of performance.
The performance appraisal process is the application of performance standards to past
performance. In appraising an employee, these are the basic levels of performance:
5 — Outstanding — Performance is exceptional in all areas and is recognizable as being far
superior to others.
4 — Exceeds Job Requirements — Results clearly exceed most positions requirements.
Performance is of high quality and is achieved on a consistent basis.
3 — Meets Job Requirements — Competent and dependable level of performance. Meets
performance standards of the job.
2 — Needs Improvement — Performance is deficient in certain area(s). Improvement is
necessary.
1— Unsatisfactory — Results are generally unacceptable and require immediate improvement.
EXEMPT
TRAVEL EXPENSES
Business Related Vehicle Operation
Travel within the State shall be by HUC vehicle if possible.
If a HUC vehicle is not available for in -State travel, or is not practical to use, then an employee
may seek approval from Director or Manager to use a personal vehicle for transportation. The
following rules shall apply:
• The employee shall be reimbursed for mileage at the current IRS mileage reimbursement
rate.
• HUC is not liable for damage to personally owned vehicles used for HUC business.
• HUC may request proof of insurance from employees who use personally owned vehicles
on HUC business.
• Travel to and from events should be by the most direct route possible.
• Employees are expected to return in a timely manner.
Travel outside of the State must be approved by the employee's Director or Manager. If it is
appropriate to drive, the employee shall follow the same rules as travel within the State.
Whether a HUC vehicle, or a personal vehicle is used, the employee is responsible for any traffic
or parking citations the employee receives while operating such vehicle on HUC business.
Employees who drive a HUC vehicle home may use the vehicle only for HUC business purposes.
Employees who are members of the Hutchinson Fire Department or Rescue Squad may use a HUC
vehicle to travel to the fire station to respond to a call when the firefighter or rescue squad member
is on the job with HUC at the time of the call. If the firefighter or rescue squad member is at HUC,
they must use a personal vehicle to respond to the call.
Air Travel and Rental Vehicles
It is recognized that air travel may be a necessary part of conducting business for HUC. In the
circumstances of air travel, the following rules shall apply:
• Commercial carriers shall be used.
• Tickets should be at "standard" or "coach" class.
• Travel to and from the airports shall follow the Business Related Vehicle Operation
section.
• Travel outside of the State must be approved by the employee's Director or Manager.
• Only employee's air travel expenses shall be prepaid, charged, or reimbursed at cost.
Rental vehicles may be used when traveling outside of the State. Reservations of a rental vehicle
shall be made at the same time air travel is arranged. Renting a vehicle must be approved by the
employee's Director or Manager.
Overnight Stays, Meals and Entertainment Expenses
Hotel reservations shall be made prior to the employee leaving for out of town travel. The
following items shall apply to overnight stays:
• Hotel accommodations for the employee must be approved by the employee's Director or
Manager.
• In the event the employee is traveling on HUC business and experiences inclement
weather, to the extent that it is not safe to travel, or the employee is not able to travel due
to some circumstance that is beyond their control, then no prior approval for hotel
accommodations are necessary.
• Hotel rooms at convention or seminar sites are approved accommodations.
• Reimbursement is limited to employees and business related guests, and must be directly
related to business.
The following shall apply to expenses associated with meals:
• Meals shall be limited to a maximum of $50 per day, including meal tips. The $50 per day
is a maximum and not an allowance.
• Meal reimbursement is limited to employees.
• Expenses associated with alcoholic beverages shall not be reimbursed.
Expense Report
An expense report shall be filled out for all reimbursement requests for purchases using personal
funds. Unsupported expenses using personal funds shall not be reimbursed by HUC.
An expense report shall also be filled out for all company travel purchases. Unsupported expenses
on an HUC credit card shall be reimbursed to HUC by the employee.
The expense report must state the type of expense (meal, travel, hotel, etc.), the date and the
business purpose. Alcohol is not a reimbursable expense. It is the employee's responsibility to
obtain an itemized receipt. The expense report shall be approved by your Director, Manager, or
Supervisor before submitting to the Financial Manager.
NON-EXEMPT
TRAVEL EXPENSES
Business Related Vehicle Operation
Travel within the State shall be by HUC vehicle if possible.
If a HUC vehicle is not available for in -State travel, or is not practical to use, then an employee
may seek approval from Director or Manager to use a personal vehicle for transportation. The
following rules shall apply:
• The employee will be reimbursed for mileage at the current IRS mileage reimbursement
rate.
• HUC is not liable for damage to personally owned vehicles used for HUC business.
• HUC may request proof of insurance from employees who use personally owned vehicles
on HUC business.
• Travel to and from events should be by the most direct route possible.
• Employees are expected to return in a timely manner.
Travel outside of the State must be approved by the employee's Director or Manager. If it is
appropriate to drive, the employee shall follow the same rules as travel within the State.
Whether a HUC vehicle, or a personal vehicle is used, the employee is responsible for any traffic
or parking citations the employee receives while operating such vehicle on HUC business.
Employees who drive a HUC vehicle home may use the vehicle only for HUC business purposes.
Employees who are members of the Hutchinson Fire Department or Rescue Squad may use a HUC
vehicle to travel to the fire station to respond to a call when the firefighter or rescue squad member
is on the job with HUC at the time of the call. If the firefighter or rescue squad member is at HUC,
they must use a personal vehicle to respond to the call.
Air Travel and Rental Vehicles
It is recognized that air travel may be a necessary part of conducting business for HUC. In the
circumstances of air travel, the following rules shall apply:
• Commercial carriers shall be used.
• Tickets should be at "standard" or "coach" class.
• Travel to and from the airports shall follow the Business Related Vehicle Operation
section.
• Travel outside of the State must be approved by the employee's Director or Manager.
• Only employee's air travel expenses will be prepaid, charged, or reimbursed at cost.
Rental vehicles may be used when traveling outside of the State. Reservations of a rental vehicle
shall be made at the same time air travel is arranged. Renting a vehicle must be approved by the
employee's Director or Manager.
Overnight Stays and Meals
Hotel reservations shall be made prior to the employee leaving for out of town travel. The
following items shall apply to overnight stays:
• Hotel accommodations for the employee must be approved by the employee's Director or
Manager.
• In the event the employee is traveling on HUC business and experiences inclement
weather, to the extent that it is not safe to travel, or the employee is not able to travel due
to some circumstance that is beyond their control, then no prior approval for hotel
accommodations are necessary.
• Hotel rooms at convention or seminar sites are approved accommodations.
• Reimbursement is limited to employees and business related guests, and must be directly
related to business.
The following shall apply to expenses associated with meals:
• Meals shall be limited to a maximum of $50 per day, including meal tips. The $50 per day
is a maximum and not an allowance.
• Meal reimbursement is limited to employees.
• Expenses associated with alcoholic beverages will not be reimbursed.
Expense Report
An expense report shall be filled out for all reimbursement requests for purchases using personal
funds. Unsupported expenses using personal funds will not be reimbursed by HUC.
An expense report shall also be filled out for all company travel purchases. Unsupported expenses
on an HUC credit card shall be reimbursed to HUC by the employee.
The expense report must state the type of expense (meal, travel, hotel, etc.), the date and the
business purpose. Alcohol is not a reimbursable expense. It is the employee's responsibility to
obtain an itemized receipt. The expense report shall be approved by your Director, Manager, or
Supervisor before submitting to the Financial Manager.
OS
HUTCHINSON UTILITIES COMMISSION 9T,
Board Action Form
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Agenda Item: Approve Policy Changes
Presenter: Jared Martig
Agenda Item Type:
Time Requested (Minutes): 5
App Changes to Policies
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As part of HUC's standard operating procedures, a continual policy review is
practiced. The following revisions to the policies below are recommended.
i. Payment of Your Bill
ii. Automatic Bill Payment Plan
iii. Worker's Compensation
BOARD ACTION REQUESTED:
Approve Policy Changes
Fiscal Impact:
Included in current budget: Budget Change:
PROJECT SECTION:
Total Project Cost: RemainingCost:
Payment of Your Bill
Payments are due by the date indicated on the statement.
Payment Locations
• HUC business office at 225 Michigan Street Southeast
• Drop box at either the HUC business office or Hutchinson City Center
Payment Methods
• Cash, check or money order
• automated phone system at (320)587-4746, Option #23 with VISA/MasterCard/
Discover/E-check
• automatic bank payment plan(Savings/Checking Account)
• online at www.hutchinsonutilities.com
• online reoccurring credit card payment
When paying in any manner other than cash, no change will be given. No second party
or post-dated checks will be accepted and checks will not be held.
Aug 466lhGRGF9d linuelllid payment due to nonsuffi6enl funds or oUher 6rcuimslances is
treated as a non-payment. If notification of the s_hGR��,e4 linuelllid payment is received by
HUC, the customer will be charged a $30 processing fee.
It IlDeyling Ihsy ureeeeuriJind cre6t/delzslit card, Uhe custorner uneeds to eeneell Uh 61, credit/delzslt
card liimimedlietelly iit Uiere has Il)een an address ell ange.
Iheun Uiere lie e ell ange in Uhe crediit/dellzslit card linforumellion Uhet lie used for reoccurring
Deyu en1s, Uhe customer dill �,)e reqUired to update Uhe systeiim wuUh Uhe new cre t 6z)s �t
card lintori anion
For billing questions, contact HUC customer service via e-mail at
HUCbilling@ci.hutchinson.mn.us.
Automatic Bill Payment Plan
Customers may authorize automatic bill payment through ACH withdrawals from a
checking/savings account, or with the use of a credit/debit card. These payments are
withdrawn on the date the bill is due. (Ih: nler add new ppDaragrph)
To authorize the withdrawals or automatic payment from a cIhecklng/savings account, the
customer must complete an Authorization fer Autemat:::1aYR4eRt. form, Whli lhh lis available
at the HUC' ° business office or on the HUC website.
L.. a uUh orz�c autornaLc Dayimenl WUI a reoccurring rc lit/deL)lt card, vl§t UIh e Ih....W
If ppDayling Ihsy reoccuriJing rcy'lt/delL)s t card, His custorner uneeds to canc6� Uh 61, rcy'lit/deL)lt
card liu a cy'Iat6y lif ilh ere Ih a Ih)een an address 6Ih ange.
Ihcun ilh ere lis a 6Ih ange in His cre6t/deL)lt card infori aLon Hhat lis usedfor reoccurring
payments, UIh e customer WHl �,)e uregUircd to update Uhe systeiim WUh His new cre t eL)s �t
card unf ri aIli n
Sc.ff ing up, Ih ang� inn and canc6Hlng reoccuriJing rcy'lit/deL)lt card liunf rimaLi n can ony Ih,sc
The customer will receive their monthly utility billing statement showing the payment
amount to be withdrawn. The customer may contact the HUC Customer Service
Department before the amount is withdrawn to dispute the billing or with any questions.
The customer will have approximately 10 days to review their bill before the money is
withdrawn.
If a customer's payment is dishonored for two consecutive months, the customer will be
removed from the automatic payment plan and so notified. A service charge of $30 will
be assessed to the customer's account for each dishonored payment occurrence.
EXEMPT
WORKER'S COMPENSATION
An employee who is injured on the job or becomes ill due to job -related reasons is eligible for
worker's compensation benefits. HUC's worker's compensation insurance provider shall pay the
employee approximately 2/3 of the weekly gross wage or salary lost due to injury or illness and
HUC shall pay the additional 1/3 of the weekly gross wage for up to 120 work days. Thereafter,
the employee may use accrued sick leave, vacation leave, or compensatory time to pay the
additional 1/3 lost wage or salary. PERA and FICA are not deducted from the worker's
compensation portion of the paycheck.
NON-EXEMPT
WORKER'S COMPENSATION
An employee who is injured on the job or becomes ill due to job -related reasons is eligible for
worker's compensation benefits. HUC's worker's compensation insurance provider will pay the
employee approximately 2/3 of the weekly gross wage or salary lost due to injury or illness and
HUC siudl will pay the additional 1/3 of the weekly gross wage for up to 120 work days.
Thereafter, the employee may use accrued sick leave, vacation leave, or compensatory time to pay
the additional 1/3 lost wage or salary. PERA and FICA are not deducted from the worker's
compensation portion of the paycheck.
HUTCHINSON UTILITIES COMMISSION����
Board Action Form
�'Ylkll'M1'k�
Agenda Item: Approve Req #007716 to Braun Intertec Corp for Special Testing and Inspections
Presenter: Randy Blake Agenda Item Type:
Time Requested (Minutes): 5 New Business
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City of Hutchinson building/zoning department requires special testing of installed
concrete and steel structures which are part of the mechanical installation of our new
units 6 and 7. Braun Intertec was hired by HUC back in 2012 to perform a geo-technical
evaluation of the construction area when unit 5 was installed so they have a unique
understanding of the site. In an effort to keep the building permit process flowing with no
further delays, I have taken on the responsibility of procuring the special testing and
inspections portion due to not having a contractor chosen at this time.
This cost is part of the overall project.
BOARD ACTION REQUESTED:
Approve Requisition #007716 to Braun Intertec Corporation for special testing and
inspections
Fiscal Impact: $28,019.00
Included in current budget: Yes Budget Change: No
PROJECT SECTION:
Total Project Cost: $28,019.00 Remaining Cost: 0
%rom z HUTCHINSON
UT'IIILIIT'IIIE'S
Note
PURCHASE REQUISITION
HUTCHINSON UTILITIES COMMISSION
225 MICHIGAN ST SE
HUTCHINSON, MN 55350
Phone:320-587-4746 Fax:320-587-4721
BRAUN INTERTEC CORPORATION
11001 HAMPSHIRE AVE S
MINNEAPOLIS, MN 55438
Description:
Date
Requisition No.
09/11 /2018
007716
Required by:
Requested by:
RBlake
Item
No.
Part No.
Description
Qty
Unit
Due Date
Unit Price
Ext. Amount
SPECIAL TESTING AND INSPECTIONS UNIT
6&7 - SPECIAL TESTING AND INSPECTIONS
1
FOR UNITS 6 AND 7 MECHANICAL
1.00
EA
12/10/2018
$28,019.000
$28,019.00
INSTALLATION PER QUOTE # QTB085187 BY
RICHARD FRITZ
MFG. PART:
Total: 28,019.00
Date Printed: 09/11/2018 Requisitioned By: RBlake Page: 1/1
Braun Intertec Corporation Phone: 952.995.2000
Ihn IYw 11001 Hampshire Avenue S Fax: 952.995.2020
INTERTE(,� Minneapolis, MN 55438 Web: braunintertec.com
The Science You Build On.
September 5, 2018
Mr. Randy Blake
Hutchinson Utilities Commission
225 Michigan St. SE
Hutchinson, MN 55350
Re: Proposal for Special Inspection and Testing Services
HUC Plant 1 Units 6 & 7 Installation
44 4th Avenue NE
Hutchinson, Minnesota
Dear Mr. Blake:
Proposal QTB085187
Braun Intertec Corporation is pleased to submit this proposal to provide special inspections and testing
services for the HUC Plant in Hutchinson, Minnesota.
We have completed the geotechnical evaluation, so we have a unique understanding of the site and
construction challenges. We can aid the construction team by applying this experience and transferring
our knowledge developed during the design phase which will provide professional continuity to the
construction. Our work on the project to date gives us familiarity with the project team and design
development which allows us to understand some of the considerations used when developing the
projects design.
Our Understanding of Project
We understand this project will include the construction of 2 new Caterpillar 9.75 MW gen-sets.
Available Information
This proposal was prepared using the following documents and information.
■ Project plans and specifications prepared by HDR Engineering, Inc., dated August 22, 2018.
■ Special Inspection and Testing Schedule prepared by City of Hutchinson.
■ A geotechnical report, BL-11-06483A, prepared by Braun Intertec Corporation, dated April
12, 2012.
k/k/t 0t",
Hutchinson Utilities Commission
Proposal QTB085187
September 5, 2018
Page 2
Project Approach and Staff Qualifications
Special Inspections
Braun Intertec has adopted the International Code Council (ICC) Model Program for Special Inspection to
develop the guiding principles for our special inspection program. This model was selected because it
was designed by the ICC to assist owners, contractors and building officials in the understanding,
administration and enforcement of the special inspection requirements of the International Building
Code (IBC). Currently, there are ICC certifications for soils, reinforced concrete, structural masonry, pre-
tension/post-tension (pre -stressed) concrete, spray -applied fireproofing, structural steel and bolting, and
structural welding.
Qualifications and Experience
ICC certified special inspectors will provide special inspections. An ICC certified special inspector is one
who has successfully demonstrated their ability to understand the IBC, construction practices and how to
read and understand construction documents. Through experience and examination, our ICC certified
special inspectors have demonstrated their ability to provide special inspection services.
Inspections and Reporting
Our special inspectors summarize the nature, extent and results of special inspection activities at the
time they are performed on Special Inspection Daily Report forms submitted electronically to the general
contractor's on -site personnel for review and records. These records can also be transmitted
electronically to others who may want to review these documents on an agreed upon schedule. When
unresolved discrepancies are noted, we will document the issues and work with the design and
construction team to bring them to resolution. Special inspection final reports will be prepared and
submitted upon completion as required by the requirements of the IBC.
Communications
Braun Intertec special inspectors will communicate the results of their inspections to the contractor and
our supervising engineer each day special inspections are performed. We strive to have our special
inspectors develop a working relationship with the project's structural engineer -of -record. We may
attempt contact with the structural engineering consultant periodically to review the work being
performed and to request clarifications and direction on any item that may require it.
Construction Materials Testing
Qualified technicians working under the direction of a professional engineer will provide the services.
Experience and certification information is available upon request once we are provided with schedule
information. Concrete technicians assigned to the project are ACI Concrete Field Testing Technician —
Grade I certified to conduct the required concrete testing. Soil technicians are certified to use a nuclear
gauge for soil density testing, so test results can be determined on site and evaluated once the required
laboratory testing is completed. Field test results will be verbally reported daily to the general contractor
on site, with written field and laboratory reports distributed shortly after.
Hutchinson Utilities Commission
Proposal QTB085187
September 5, 2018
Page 3
Scope of Services
Services are performed under the direction of a licensed professional engineer, on a periodic basis,
depending on the construction schedule and when they are requested by the general contractor. After
reviewing available information to determine compliance with project plans and/or specifications, other
design or construction documents, and applicable ASTM and other industry standards, our scope of
services for the project will be limited to the tasks defined below.
Soil Related Services
Observe and evaluate the soils exposed in the bottoms of excavations to determine if the
soils are similar to those encountered with the geotechnical evaluation and suitable for
support of foundations. Our engineer can provide consultation for conditions that appear to
differ from the geotechnical evaluation.
Test compacted fill placed below slabs, in utility trenches, and in areas for which compaction
specifications have been provided, to determine if the relative compaction was achieved.
Engineering oversight and review of the services provided.
Deep Foundations Related Services
■ Observe installation of drilled shafts on a continuous basis.
Engineering oversight and review of the services provided.
Concrete Related Services
■ Observe concrete reinforcement placement.
■ Sample and test the plastic concrete for slump, air content, temperature and prepare test
cylinders for laboratory compressive strength testing with ACI level 1 field technicians. We
will perform concrete testing on structural items as required by the IBC.
■ Observe the concrete placement and test sample preparation.
■ Perform laboratory compressive strength testing of the concrete samples.
■ Observe the installation of post -installed anchors on a periodic basis.
Structural Steel Related Services
■ Observe and test the structural steel welded and bolted connections in the field.
■ Observe and test the metal decking connections for orientation, sidelap fasteners, the hold
down connections.
■ Observe and test the precast concrete welded or bolted connections.
■ Observe and document the installation of the base plate anchor bolts.
Engineering Consulting and Project Communication and Reporting Services
■ Provide engineering consulting services, review test results and observations reports, and
prepare required final reports.
■ Management, including scheduling of our field personnel and communication with the
contractor, owner, building official, and design team.
Hutchinson Utilities Commission
Proposal QTB085187
September 5, 2018
Page 4
Transmit results to the project team on weekly basis to the contractor, owner, building
official, fabricators and design team.
Basis of Scope of Work
The costs associated with the proposed scope of services were estimated using the following
assumptions. If the construction schedule is modified or the contractor completes the various phases of
the project at different frequencies or durations than shown in this proposal, we may need to adjust the
overall cost accordingly. The scope of work and number of trips required to perform these services are as
shown in the attached table. Notable assumptions in developing our estimate include:
■ This project will begin in the fall of 2018.
■ Assumptions regarding the number of trips for special inspections and testing are outlined in
the attached cost estimate table. As the contractor's schedule becomes available and designs
are finalized, please review this proposed scope of work to determine if the project's needs
and budget will be met.
■ Concrete placements for the drilled shafts will be observed throughout the duration by our
technician.
■ The inspection of the reinforcement associated with structural concrete will be performed
immediately prior to testing of the concrete with no additional trips or time incurred.
■ We assume that the drilled shafts will be installed at a rate of 2 per day.
■ We assume the structural steel fabricator will be AISC certified and review of quality control
manual or inspections of the fabrication shop are not required. If this assumption is not
correct, please call us and we will provide a cost estimate for the fabrication shop
inspections.
■ No special site specific training or gear is required to complete our scope of services.
■ Parking will be available on site for our vehicles.
■ You, or others you may designate, will provide us with current and approved plans and
specifications for the project. Modification to these plans must also be sent to us so we can
review their incorporation into the work.
■ We will require a minimum of 24 hours' notice for scheduling inspections for a specific time.
Shorter than 24 hours' notice may impact our ability to perform the requested services, and
the associated impacts will be the responsibility of others.
Cost
We will furnish the services described in this proposal for an estimated fee of $28,019. A tabulation
showing hourly and unit rates associated with our proposed scope of services is attached. To the extent
possible, units and hours were reviewed with representatives of the contractor to determine if time
frames are consistent with their expectations for completing the various activities. The actual cost of our
services will be based on the actual units or hours expended to meet the requirements of the project
documents.
Hutchinson Utilities Commission
Proposal QTB085187
September 5, 2018
Page 5
This cost estimate was developed with the understanding that the scope of services defined herein will
be required and requested during our normal work hours of 7:00 a.m. to 4:00 p.m., Monday through
Friday. Services that we are asked to provide to meet the project requirements or the contractor's
construction schedule outside our normal work hours will be invoiced using an overtime rate factor. The
factor for services provided outside our normal work hours or on Saturday will be 1.25 times the normal
hourly rate for the service provided. The factor for services provided on Sunday or legal holidays will be
1.5 times the normal hourly rate for the service provided. We have not included premiums for overtime;
however, we recommend that allowances and contingencies be made for overtime charges based on
conversations with the contractor. You will be billed only for services provided on a time and material
basis.
Because our services are directly controlled by the schedule and performance of others, the actual cost
may vary from our estimate. Invoices for our services will be based on the actual number of hours
provided for the project and the units tested. It is difficult to project all of the services and the quantity
of services that may be required for any project. If services are required that are not discussed above, we
will provide them at the rates shown in the attached table or, if not shown, at our current Schedule of
Charges. We will invoice you on a monthly basis.
General Remarks
We will be happy to meet with you to discuss our proposed scope of services further and clarify the
various scope components.
We appreciate the opportunity to present this proposal to you. After reviewing this proposal, please sign
and return one copy to our office as notification of acceptance and authorization to proceed. If
anything in this proposal is not consistent with your requirements, please let us know immediately.
Braun Intertec will not release any written reports until we have received a signed agreement. Also,
ordering services from Braun Intertec constitutes acceptance of the terms of this proposal (including the
attached General Conditions).
The proposed fee is based on the scope of services described and the assumption that our services will
be authorized within 30 days and that others will not delay us beyond our proposed schedule.
Hutchinson Utilities Commission
ProposalQTB085187
September 5, 2018
Page 6
We include the Braun Intertec General Conditions, which provide additional terms and are a part of our
agreement.
To have questions answered or schedule a time to meet and discuss our approach to this project further,
please contact Richard Fritz at 651.487.3245 (rfritz@braunintertec.com) or Dan Martin at 952.995.2227
(dmartin@braunintertec.com).
Sincerely,
BRAUN INTERTEC CORPORATION
Richard J. Fritz, PE
Project Engineer
Daniel E. Martin
Principal — Senior Project Manager
Attachments:
Cost Estimate Table
General Conditions — CMT (1/1/18)
The proposal is accepted. We will reimburse you in accordance with this agreement, and you are
authorized to proceed:
Authorizer's Firm
Authorizer's Signature
Authorizer's Name (please print or type)
Authorizer's Title
Date
BRAUN
Project Proposal
INTERTEC
QTB085187
HUC Plant 1 Units 6 & 7 Installation
=,!,ci-eYou Build 0.
Client:
Work Site Address: Service Description:
Hutchinson Utilities Commission
44 4th Avenue NE Construction Materials Testing
Randy Blake
Hutchinson, MN 55350
225 Michigan St SE
Hutchinson, MN 55350
(320)234-0551
Description Quantity Units Unit Price Extension
Activity 1.1
Cast -in -Place Foundations Observations & Testing (Drilled Shafts/Auger-Cast Piles)
$9,300.00
240
Observations, Piles & Piers
100.00 Hour
88.00
$8,800.00
Work Activity Detail
Qty Units Hrs/Unit Extension
Drilled Shafts Observations
10.00 Trips 10.00
100.00
1861
CMT Trip Charge
10.00 Each
50.00
$500.00
Activity 1.2
Deep Foundations Summary Report
$1,596.00
126
Project Engineer
6.00 Hour
158.00
$948.00
128
Senior Engineer
2.00 Hour
168.00
$336.00
238
Project Assistant
4.00 Hour
78.00
$312.00
Phase 1 Total:
'$10,896,00
Activity 2.1
Soil Observations and Testing
$1,870.00
206
Excavation Observations
4.00 Hour
88.00
$352.00
Work Activity Detail
Qty Units
Hrs/Unit
Extension
Foundation Excavations
1.00 Trips
4.00
4.00
128
Senior Engineer
1.00 Hour
168.00
$168.00
1861
CMT Trip Charge
3.00 Each
50.00
$150.00
207
Compaction Testing - Nuclear
12.00 Hour
78.00
$936.00
Work Activity Detail
Qty Units
Hrs/Unit
Extension
Utility Backfill
3.00 Trips
4.00
12.00
1.308
Nuclear moisture -density meter charge, per hour
12.00 Each
22.00
$264.00
Activity 2.2
Concrete Observations and Testing
$9,432.00
260
Concrete Observations
25.00 Hour
88.00
$2,200.00
Work Activity Detail
Qty Units
Hrs/Unit
Extension
Post -Installed Anchor Observations
4.00 Trips
3.00
12.00
Grade Beams
1.00 Trips
1.00
1.00
Drilled Piers
10.00 Trips
1.00
10.00
Structural Slabs
2.00 Trips
1.00
2.00
261
Concrete Testing
39.00 Hour
78.00
$3,042.00
Work Activity Detail
Qty Units
Hrs/Unit
Extension
Grade Beams
1.00 Trips
3.00
3.00
Drilled Piers
10.00 Trips
3.00
30.00
Structural Slabs
2.00 Trips
3.00
6.00
1364
Compressive strength of concrete cylinders (ASTM C 39), per
65.00 Each
28.00
$1,820.00
specimen
Work Activity Detail
Qty Units
Hrs/Unit
Extension
Grade Beams
1.00 Set
5.00
5.00
Drilled Piers
10.00 Set
5.00
50.00
Structural Slabs
2.00 Set
5.00
10.00
09/05/2018 03:34 PM Page 1 of 2
BRAUN
Project Proposal
INTERTEC
QTB085187
HUC Plant 1 Units 6 & 7 Installation
=,!,ci—eYou Build 0.
2.78 Concrete Cylinder Pick up
15.00 Hour
78.00
$1,170.00
Work Activity Detail
Qty Units
Hrs/Unit
Extension
Cylinder Pickup
6.00 Trips
2.50
15.00
1861 CMT Trip Charge
24.00 Each
50.00
$1,200.00
Activity 2.3 Structural Steel and Fireproofing Observations and Testing
$2,629.00
605 ICC Structural Steel Technician
23.00 Hour
98.00
$2,254.00
Work Activity Detail
Qty Units
Hrs/Unit
Extension
Welding, Framing, Bolting
5.00 Trips
4.00
20.00
NDE Final Report
1.00 Each
3.00
3.00
1664 NDE Trip charge
5.00 Each
75.00
$375.00
Activity 2.4 Project Management, Engineering
Review, Oversight
$3,192.00
2318 Project Assistant
8.00 Hour
78.00
$624.00
126 Project Engineer
12.00 Hour
158.00
$1,896.00
128 Senior Engineer
4.00 Hour
168.00
$672.00
Phase 2 Total.
$17,123.00^,
Proposal Total: 1 $28,019.00
09/05/2018 03:34 PM Page 2 of 2
General Conditions
Construction Material Testing and Special Inspections
Section 1: Agreement
1.1 Our agreement with you consists of these
General Conditions and the accompanying written
proposal or authorization ("Agreement'). This
Agreement is the entire agreement between you
and us. It supersedes prior agreements. It may be
modified only in a writing signed by us, making
specific reference to the provision modified.
1.2 The words "you," "we," "us," and "our"
include officers, employees, and subcontractors.
1.3 In the event you use a purchase order or
other documentation to authorize our scope of
work ("Services"), any conflicting or additional
terms are not part of this Agreement. Directing us
to start work prior to execution of this Agreement
constitutes your acceptance. If, however, mutually
acceptable terms cannot be established, we have
the right to terminate this Agreement without
liability to you or others, and you will compensate
us for fees earned and expenses incurred up to the
time of termination.
Section 2: Our Responsibilities
2.1 We will provide Services specifically
described in this Agreement. You agree that we
are not responsible for services that are not
expressly included in this Agreement. Unless
otherwise agreed in writing, our findings, opinions,
and recommendations will be provided to you in
writing. You agree not to rely on oral findings,
opinions, or recommendations without our
written approval.
2.2 In performing our professional services, we
will use that degree of care and skill ordinarily
exercised under similar circumstances by
reputable members of our profession practicing in
the same locality. If you direct us to deviate from
our recommended procedures, you agree to hold
us harmless from claims, damages, and expenses
arising out of your direction. If during the one year
period following completion of Services it is
determined that the above standards have not
been met and you have promptly notified us in
writing of such failure, we will perform, at our
cost, such corrective services as may be necessary,
within the original scope in this Agreement, to
remedy such deficiency. Remedies set forth in this
section constitute your sole and exclusive recourse
with respect to the performance or quality of
Services.
2.3 We will reference our field observations and
sampling to available reference points, but we will
not survey, set, or check the accuracy of those
points unless we accept that duty in writing.
Locations of field observations or sampling
described in our report or shown on our sketches
are based on information provided by others or
estimates made by our personnel. You agree that
such dimensions, depths, or elevations are
approximations unless specifically stated
otherwise in the report. You accept the inherent
risk that samples or observations may not be
representative of things not sampled or seen and
further that site conditions may vary over distance
or change over time.
2.4 Our duties do not include supervising or
directing your representatives or contractors or
commenting on, overseeing, or providing the
means and methods of their services unless
expressly set forth in this Agreement. We will not
be responsible for the failure of your contractors,
and the providing of Services will not relieve
others of their responsibilities to you or to others.
2.5 We will provide a health and safety program
for our employees, but we will not be responsible
for contractor, owner, project, or site health or
safety.
2.6 You will provide, at no cost to us,
appropriate site safety measures as to work areas
to be observed or inspected by us. Our employees
are authorized by you to refuse to work under
conditions that may be unsafe.
2.7 Unless a fixed fee is indicated, our price is an
estimate of our project costs and expenses based
on information available to us and our experience
and knowledge. Such estimates are an exercise of
our professional judgment and are not guaranteed
or warranted. Actual costs may vary. You should
allow a contingency in addition to estimated costs.
Section 3: Your Responsibilities
3.1 You will provide us with prior environmental,
geotechnical and other reports, specifications,
plans, and information to which you have access
about the site. You agree to provide us with all
plans, changes in plans, and new information as to
site conditions until we have completed Services.
3.2 You will provide access to the site. In the
performance of Services some site damage is
normal even when due care is exercised. We will
use reasonable care to minimize damage to the
site. We have not included the cost of restoration
of damage in the estimated charges.
3.3 If we notify you that radiographic or gamma
ray equipment or other nuclear testing or
measuring device will be used, you will be
responsible for the cooperation of your employees
and your contractors in observing all radiation
safety standards.
3.4 You will notify us of any knowledge or
suspicion of the presence of hazardous or
dangerous materials present on any work site. If
we observe or suspect the presence of
contaminants not anticipated in this Agreement,
we may terminate Services without liability to you
or to others, and you will compensate us for fees
earned and expenses incurred up to the time of
termination.
3.5 The time our field personnel spend on the
job site depends upon the scheduling of the work
we are observing or testing. You agree that any
changes in scheduling may result in additional
costs and agree to pay for those services at the
rates listed in our cost estimate.
3.6 You agree to include us as an indemnified
party in your contracts, if any, for work by others
on the project, protecting us to the same degree
as you are protected. You agree to list us as an
Additional Insured under your liability insurance
policies and to require subrogation be waived
against us and that we will be added as an
Additional Insured on all policies of insurance,
including any policies required of your contractors
or subcontractors, covering any construction or
development activities to be performed on the
project site.
Section 4: Reports and Records
4.1 Unless you request otherwise, we will
provide our report(s) in an electronic format.
4.2 Our reports, notes, calculations, and other
documents and our computer software and data
are instruments of our service to you, and they
remain our property. We hereby grant you a
license to use the reports and related information
we provide only for the related project and for the
purposes disclosed to us. You may not transfer our
reports to others or use them for a purpose for
which they were not prepared without our written
approval. You agree to indemnify, defend, and
hold us harmless from claims, damages, losses,
and expenses, including attorney fees, arising out
of such a transfer or use.
4.3 If you do not pay for Services in full as
agreed, we may retain work not yet delivered to
you and you agree to return to us all of our work
that is in your possession or under your control.
4.4 Electronic data, reports, photographs,
samples, and other materials provided by you or
others may be discarded or returned to you, at our
discretion, unless within 15 days of the report date
you give us written direction to store or transfer
the materials at your expense.
Section 5: Compensation
5.1 You will pay for Services as stated in this
Agreement. If such payment references our
Schedule of Charges, the invoicing will be based
upon the most current schedule. An estimated
amount is not a firm figure. You agree to pay all
sales taxes and other taxes based on your
payment of our compensation. Our performance is
subject to credit approval and payment of any
specified retainer.
5.2 You will notify us of billing disputes within 15
days. You will pay undisputed portions of invoices
upon receipt. You agree to pay interest on unpaid
balances beginning 30 days after invoice dates at
the rate of 1.5% per month, or at the maximum
rate allowed by law.
5.3 If you direct us to invoice a third party, we
may do so, but you agree to be responsible for our
compensation unless the third party is
GC-CMT Page 1 of 2
creditworthy (in our sole opinion) and provides
written acceptance of all terms oft his Agreement
5.4 Your obligation to pay for Services under this
Agreement is not contingent on your ability to
obtain financing, governmental or regulatory
agency approval, permits, final adjudication of any
lawsuit, your successful completion of any project,
receipt of payment from a third party, or any
other event. No retainage will be withheld.
5.5 If you do not pay us in accordance with this
Agreement, you agree to reimburse all costs and
expenses for collection of the moneys invoiced,
including but not limited to attorney fees and staff
time.
5.6 You agree to compensate us in accordance
with our Schedule of Charges ifwe are asked or
required to respond to legal process arising out of
a proceeding related to the project and as to
which we are not a party.
5.7 If we are delayed by factors beyond our
control, or if project conditions or the scope or
amount of work changes, or if changed labor
conditions result in increased costs, decreased
efficiency, or delays, or if the standards or
methods change, we will give you timely notice,
the schedule will be extended for each day of
delay, and we will be compensated for costs and
expenses incurred in accordance with our
Schedule of Charges.
5.8 If you fail to pay us in accordance with this
Agreement, we may consider the default a total
breach of this Agreement and, at our option,
terminate our duties without liability to you or to
others, and you will compensate us for fees
earned and expenses incurred up to the time of
termination.
5.9 In consideration of our providing insurance
to cover claims made by you, you hereby waive
any right to offset fees otherwise due us.
Section 6: Disputes, Damage, and Risk Allocation
6.1 Each of us will exercise good faith efforts to
resolve disputes without litigation. Such efforts
will include, but not be limited to, a meeting(s)
attended by each party's representative(s)
empowered to resolve the dispute. Before either
of us commences an action against the other,
disputes (except collections) will be submitted to
mediation.
6.2 Notwithstanding anything to the contrary in
this Agreement, neither party hereto shall be
responsible or held liable to the other for
punitive, indirect, incidental, or consequential
damages, or liability for loss of use, loss of
business opportunity, loss of profit or revenue,
loss of product or output, or business
interruption.
6.3 You and we agree that any action in relation
to an alleged breach of our standard of care or this
Agreement shall be commenced within one year
of the date of the breach or of the date of
substantial completion of Services, whichever is
earlier, without regard to the date the breach is
discovered. Any action not brought within that
one year time period shall be barred, without
regard to any other limitations period set forth by
law or statute. We will not be liable unless you
have notified us within 30 days of the date of such
breach and unless you have given us an
opportunity to investigate and to recommend
ways of mitigating damages. You agree not to
make a claim against us unless you have provided
us at least 30 days prior to the institution of any
legal proceeding against us with a written
certificate executed by an appropriately licensed
professional specifying and certifying each and
every act or omission that you contend constitutes
a violation of the standard of care governing our
professional services. Should you fail to meet the
conditions above, you agree to fully release us
from any liability for such allegation.
6.4 For you to obtain the benefit of a fee which
includes a reasonable allowance for risks, you
agree that our aggregate liability for all claims
will not exceed the fee paid for Services or
$50,000, whichever is greater. If you are
unwilling to accept this allocation of risk, we will
increase our aggregate liability to $100,000
provided that, within 10 days of the date of this
Agreement, you provide payment in an amount
that will increase our fees by 10116, but not less
than $500, to compensate us for the greater risk
undertaken. This increased fee is not the purchase
of insurance.
6.5 You agree to indemnify us from all liability
to others in excess of the risk allocation stated
herein and to insure this obligation. In addition,
all indemnities and limitations of liability set
forth in this Agreement apply however the same
may arise, whether in contract, tort, statute,
equity or other theory of law, including, but not
limited to, the breach of any legal duty or the
fault, negligence, or strict liability of either party.
6.6 This Agreement shall be governed,
construed, and enforced in accordance with the
laws of the state in which our servicing office is
located, without regard to its conflict of laws rules.
The laws of the state of our servicing office will
govern all disputes, and all claims shall be heard in
the state or federal courts for that state. Each of
us waives trial byjury.
6.7 No officer or employee acting within the
scope of employment shall have individual liability
for his or her acts or omissions, and you agree not
to make a claim against individual officers or
employees.
Section 7: General Indemnification
7.1 We will indemnify and hold you harmless
from and against demands, damages, and
expenses of others to the comparative extent they
are caused by our negligent acts or omissions or
those negligent acts or omissions of persons for
whom we are legally responsible. You will
indemnify and hold us harmless from and against
demands, damages, and expenses of others to the
comparative extent they are caused by your
negligent acts or omissions or those negligent acts
or omissions of persons for whom you are legally
responsible.
7.2 To the extent it may be necessary to
indemnify either of us under Section 7.1, you and
we expressly waive, in favor of the other only, any
immunity or exemption from liability that exists
under any worker compensation law.
Section 8: Miscellaneous Provisions
8.1 We will provide a certificate of insurance to
you upon request. Any claim as an Additional
Insured shall be limited to losses caused by our
negligence.
8.2 You and we, for ourselves and our insurers,
waive all claims and rights of subrogation for
losses arising out of causes of loss covered by our
respective insurance policies.
8.3 Neither of us will assign or transfer any
interest, any claim, any cause of action, or any
right against the other. Neither of us will assign or
otherwise transfer or encumber any proceeds or
expected proceeds or compensation from the
project or project claims to any third person,
whether directly or as collateral or otherwise.
8.4 This Agreement may be terminated early
only in writing. You will compensate us for fees
earned for performance completed and expenses
incurred up to the time of termination.
8.5 If any provision of this Agreement is held
invalid or unenforceable, then such provision will
be modified to reflect the parties' intention. All
remaining provisions of this Agreement shall
remain in full force and effect.
8.6 No waiver of any right or privilege of either
party will occur upon such party's failure to insist
on performance of any term, condition, or
instruction, or failure to exercise any right or
privilege or its waiver of any breach.
GC-CMT Revised 1/1/2018 Page 2 of 2
�•,pyQ� Special Structural Testing and Inspection Program Summary Schedule
Project Name HUC Plant 1 Units 6&7 Installation
Location
44 4th Ave. NE
Hutchinson, MN 55350
Project No. 10059265
Permit No. (1)
Technical (2)
Description (3)
Type of
Inspector (4)
Specific Report
Frequency (5)
Assigned
Form (6)
Section
Article
33 63 29
1705.8
Drilling -Cast in place piers
SI-T
Continuous
33 63 29
1705.8
Rein£ -Cone. Quan./Placement
SI-T
Continuous
03 21 00
1705.3
Slab Reinf-Placement
SI-T
Periodic
03 21 00
1705.3
Cast in Place Anchorage
SI-T
Periodic
03 21 00
1705.3
Mix Dsgn/Sample/slump & air
TA
Continuous
03 21 00
1705.3
Post Install Anchorage
SI-T
Periodic
05 1200
1705.11
High Strength Bolting
SI-T
Periodic
05 1200
OIS105
1705.11
Welded -Moment Connections
SI-T
Periodic
Note: This schedule shall be filled out and included in a Special Structural Testing and Inspection Program.
(If not otherwise specified, assumed program will be "Guidelines for Special Inspection & Testing" as contained in the State
Building Code and as modified by the state adopted IBC.)
A complete specification -ready program can be downloaded directly by visiting CASE/MN at www.ceem.org
(1) Permit No. to be provided by the Building Official
(2) Referenced to the specific technical scope section in the program
(3) Use descriptions per 2012 IBC Chapter 17, Section 1704 as adopted Minnesota State Building Code.
(4) Special Inspector — Technical (SIT); Special Inspector — Structural (SIS)
(5) Weekly, monthly, per test/inspection, per floor, etc.
(6) Name of Firm contracted to perform services
ACKNOWLEDGEMENTS
(Each appropriate representative shall sign below)
Owner: Firm: Hutchinson Utilities Commission Date:
Contractor: Firm: Date:
Architect: Firm: HDR Engineering, Inc Date:
SER: Firm: HDR Engineering, Inc. Date:
SI-S: Firm: Date:
TA: Firm: Date:
F: Firm: Date:
If requested by engineer/architect of record or building official, the individual names of all prospective special inspectors and the work
they intend to observe shall be identified as an attachment.
Legend: SER = Structural Engineer of Record SI-T = Special Inspector — Technical TA = Testing Agency
SI-S = Special Inspector — Structural F = Fabricator
Accepted for the building Department By Date:
HUTCHINSON UTILITIES COMMISSION��
Board Action Form
'Ylkll'M1'k
Agenda Item: Approve Requisition No. 007717 for 2018 Chevrolet Silverado
Presenter: Dave Hunstad Agenda Item Type:
Time Requested (Minutes): 5 New Business
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
In compliance with the 2018 Fleet Management Program the Natural Gas Division is to
replace vehicle No. 433, a 2006 Chevrolet 1500, 4WD w/utility body.
The replacement vehicle that is being recommended by Hutchinson Utilities Commission
is a 2018 Chevrolet Silverado 3500HD, 4WD Double Cab.
The existing utility body in use on vehicle No. 433 will be installed on the new vehicle
being purchased.
This vehicle was originally ordered on the State Bid, purchase order No. 007499. The
purchase order was placed on March 29, 2018. The dealer has recently communicated
with HUC that 2018's are no longer available, 2019 engines are currently not being built
and once the engine build begins a limited number of vehicles will be produced.
HUC wishes to cancel purchase order 007499 and place purchase order 007717 with
Valley Sales of Hutchinson.
The state bid total price was $32,913.95. The total price through Valley Sales of
Hutchinson is $34,434.49
This is part of the Fleet Management Program. The estimated budget was $37K, which
BOARD ACTION REQUESTED:
Cancellation of purchase order 007499 and approval of purchase order 007717
Fiscal Impact: $34,434.49
Included in current budget: Yes Budget Change:
PROJECT SECTION:
Total Project Cost: $39,770.49 Remaining Cost:-3,770.49
HUTCHINSON
UTILITIES
emrommicsi01t
Note:
PURCHASE REQUISITION
HUTCHINSON UTILITIES COMMISSION
225 MICHIGAN ST SE
HUTCHINSON, MN 55350
Phone:320-587-4746 Fax:320-587-4721
VALLEY SALES OF HUTCHINSON INC
525 HIGHWAY 7 E
PO BOX 697
HUTCHINSON, MN 55350
Description:
Date Requisition No.
09/11/2018 007717
Required by:
Requested by: JWebster
Item Part No. Description oty Unit Due Date Unit Price Ext. Amount
No.
2018 CHEVROLET 350OHD DOUBLE CAB 4X4
1 000-00000 TRUCK. VIN 1GC5KYCGOJZ298294. 1.00 EA 09/11/2018 $32,119.000 $32,119.00
MFG. PART:
TAS, LICENSE & FEES -
MFG. PART:
2 000-00000 1.00 EA 09/11/2018 $2,315.490 $2,315.49
Total 34,434.49
Date Printed: 09/20/2018 Requisitioned By: JWebster Page: 1/1