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07-29-2002 APM+HUTCHINSON AIRPORT ADVISORY COMMISSION July 29, 2003 5:30 p.m. Arrival/Departure Building Minutes Members present: Dave Skaar, Chuck Brill, Doug McGraw, Doug Kephart Members absent: Jeff Lux Others Present: John Olson, City of Hutchinson Meeting called to order at 5:30 p.m. There was a quorum of members present. 1. Reviewed Notes of February 13, 2003 meeting No quorum of members was present at 02/13/03 meeting. Items discussed at the meeting included: Minutes of the November 14, 2002 meeting were reviewed. Since no quorum of members was present, the minutes were not formally approved. TKDA Engineers made a presentation of the proposed safety improvement project. Members discussed the potential of the project in light of significant cuts in Local Government Aid. It was decided to defer the project until the full affect of revenue reductions were known. Potential private hangar development lease was reviewed. Secured City Council approval to move forward with private development. (Since that time, the private developer has removed his request to build a private hangar.) A request from Jim & Karen Mona for the Airport Advisory Commission to grant resident status was deferred because there was on quorum. Olson was instructed to leave the out -of -town rates in place for their hangar until the full Commission could act on their request. Olson reported on snowplow damage during the winter. Olson reviewed the recent problems with REIL strobe lights and airfield power failures. Mn/DOT is assisting with repairs. Olson requested the members present authorize installation of a dialer system to inform staff of airfield power failures. Commissioners present granted Olson permission to install the dialer for safety reasons. Commissioners agreed to find out from H.T.I. what kind of sign they would like to recognize their significant contributions to the airport. 2. Approve November 14, 2002 Minutes Motion made by Doug Kephart, second by Chuck Brill to approve November 14, 2002 minutes. Unanimous approval. 3. Request from Ronda Crotteau, Representing Hutchinson Girl Scouts and Peacepipe Council Commissioners reviewed letter from Rhonda Crotteau requesting permission to hold the Girl Scout Junior Event at the airport on Sept. 23, 2003 from 1:00 p.m. to 3:00 p.m. In her letter, Rhonda Crotteau informed Commissioners that the girls, no more than 150, would be working on their Aerospace patches. They will also recognize the 100' anniversary of flight. She requested skydivers, stunt plane, and a helicopter. A copy of her letter to has been forwarded to Skydive Hutchinson, Joe Dooley, and Jeff Brenhaug. The responsibility for securing these assets will be hers. A motion was made by Chuck Brill, second by Doug McGraw to allow the Girl Scout Junior Event at the Hutchinson Airport September 23, 2003 from 1:00 p.m. to 3:00 p.m. Unanimous approval. 4. Hangar Issues Olson reported that Hangar #9 is open. Tim Miller was next on the contact list for a hangar, and wanted the hangar for a flying club, but he already has two enclosed hangars. Ed Klima had asked to move into Open Hangar #9, but he was told it was taken. Dick Freeman would be the next renter on the list if Tim were denied more than two hangars. City policy was reviewed. According to policy, no one may have more than two hangars. The only time an exception was allowed was to grant the FBO three hangars for a limited time during recent airport construction. A motion was made by Chuck Brill, second by Doug Kephart to deny Tim Miller rental of Hangar #9, since he already has two hangars. Unanimous approval. A motion was made by Chuck Brill, second by Doug McGraw to allow Ed Klima to move to Hangar #9, leaving Dick Freeman to rent Hangar #10. Unanimous approval. 5. 2004 Budget — Capital Expenditures Olson reviewed 2004 Airport Budget proposal submitted by Engineering/Public Works Department staff. Olson explained the budget proposal is subject to the City's normal budget process. Of note in the 2004 Airport Budget is a transfer of $50,000 to Airport Construction funds to match the Federal AIP funding of $450,000 (2002 = $150,000; 2003 = $150,000; 2004 = $150,000). Olson reviewed components of deferred safety improvement project proposal from earlier in 2003. When significant cuts in State Local Government Aid were announced, a decision was made to defer any airport capital projects until the full ramifications of the budget cuts were known. Review of the components of the deferred project include a. NAVAID Service Roadway b. Apron Taxi lane — Add pavement around east end of oldest enclosed hangars and electrical improvements. c. Hangar Service Road — Road from entrance road to east end of oldest enclosed hangars. This component was deleted from the original project. d. Fencing & Gates — Any security improvements were deferred until specific guidelines are available from FAA, TSA or Mn/DOT Aeronautics. This component was deleted from the original project. e. Wetlands work — restoration of wetlands so as to gain credits, restoration of dry areas on adjacent property. This component was added to the original project. f. Ditch Maintenance — Clean ditch serving west side of airfield. This component was added to the original project. g. Helicopter landing pad / Aircraft Maintenance pad — Helicopter landing pad on SW corner of apron, maintenance pad for washing aircraft and containing wastewater. This component was added to the original project. h. Tile maintenance — Maintenance of field tile serving west side of runway. This component was added to the original project. Other potential improvements discussed included: a. Aircraft sump fuel and fuel sampling collection points. Will decrease likelihood that pilots will dispose of sample fuel by dumping directly onto the ground. b. Collections and containment areas for agricultural aircraft. Would allow agricultural spraying aircraft to use HCD as a home base. c. Hangar door correction. Some hangar doors are difficult to open and close because the buildings have settled. Doors would be shortened to restore a reasonable space between the bottom of the door and the pavement. d. Hose reel with enclosure. Addition of an enclosed fuel hose reel. e. Airfield lighting improvements component. Significant problems have been routinely occurring with airfield lighting. There have been several incidents in the recent past where the entire airfield was black during the night. This is a significant safety issue. 6. New Business Commissioners directed Olson to pursue the following a. Get a final copy of private hangar lease agreements for Commission review before neat meeting. b. Consider establishing a "cleaning day" during which hangar tenants could dispose of junk. Discussion included scheduling hangar inspections at the same time. c. Establishing a set of standard keys for all aircraft hangars. The next agenda should include: a. Review of private hangar agreements available, discussion of private hangar policies. b. Review of Mn/DOT hangar funding. c. Review of proposed 2004 safety improvement project with City Engineer and Airport Engineer At 6:55, a motion to adjourn was made by Doug Kephart, second by Doug McGraw. Unanimous approval.