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cp09-25-2018
Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, September 25, 2018 4:30 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, September 25, 2018, at 4:30 p.m. in the Council Chambers at the Hutchinson City Center, 1 I 1 Hassan Street SE, Hutchinson, Minnesota for the following purpose: 0 COALITION OF GREATER MINNESOTA CITIES ANNUAL UPDATE } Matthew J ich, City Admini for DATED: September 20, 2018 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, SEPTEMBER 25, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Vineyard United Methodist Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14948 — Resolution Accepting Donation from Hutch Health Hospital Auxiliary ($1000 to Hutchinson Fire Department) PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of September 11, 2018 (b) Special Workshop of September 11, 2018 CONSENT AGENDA (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Lease Agreement with RD Machine for Hutchinson Enterprise Center (b) Consideration for Approval of Out of State Travel for Police Chief Dan Hatten to Attend the International Chiefs of Police Association Training Conference in Orlando, Florida, from October 5 — 10, 2018 (c) Consideration for Approval of Resolution No. 14952 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit and Site Plan for a Drug Store in a C-4 Zoning District Located at 1460 Montreal Street SE with Favorable Planning Commission Recommendation (d) Consideration for Approval of Issuing Short -Term Gambling License to ISD 423 Foundation CITY COUNCIL AGENDA SEPTEMBER 25, 2018 (e) Consideration for Approval of Improvement Project Change Orders and Supplemental Agreements 1. Change Order No. 1 — Letting No. 4, Project No. 18-04 (2018 Pavement Management Program) 2. Change Order No. 1 — Letting No. 10, Project No. 18-10 Trail & Parking Improvements) 3. Change Order No. 1 — Letting No. 13, Project No. 18-13 2018 Lift Station Improvements) (f) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. rdes items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 8. APPROVE/DENY AMENDING BOBBING BOBBER BREWING COMPANY'S TAPROOM LICENSE TO INCLUDE LIQUOR CONSUMPTION IN OUTSIDE SEATING AREA 9. APPROVE/DENY AGREEMENT FOR ENVIRONMENTAL PERMITTING LEGAL SERVICES 10. APPROVE/DENY PROFESSIONAL SERVICES AGREEMENT WITH WSB & ASSOCIATES, INC. FOR LAKES AND RIVER BASIN PRELIMINARY ENGINEERING STUDY 11. APPROVE/DENY ORDINANCE NO. 18-790 — AN ORDINANCE AMENDING SECTION 154.004 AND SECTION 154.064(C) OF CITY CODE ALLOWING DOG DAYCARE BOARDING FACILITIES BY CONDITIONAL USE PERMIT IN THE C-4 (FRINGE COMMERCIAL DISTRICT) AND AMENDING THE DEFINITION OF DOG DAYCARE TO SECTION 154.004 WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR OCTOBER 9, 2018) 12. APPROVE/DENY ORDINANCE NO. 18-791 — AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY HUTCHINSON TECHNOLOGY INC AND UPONOR LOCATED IN HUTCHINSON TOWNSHIP, SECTION 32 WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR OCTOBER 9, 2018) 13. APPROVE/DENY RESOLUTION NO. 14949 — RESOLUTION SETTING HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY 2019 PRELIMINARY TAX LEVY 14. APPROVE/DENY RESOLUTION NO. 14950 — RESOLUTION SETTING HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY 2019 PRELIMINARY TAX LEVY 15. APPROVE/DENY RESOLUTION NO. 14951 — RESOLUTION APPROVING THE GENERAL FUND AND DEBT SERVICE FUND PRELIMINARY 2019 TAX LEVIES 16. APPROVE/DENY SETTING TRUTH -IN -TAXATION HEARING FOR DECEMBER 4, 2018, AT 6:00 P.M. 2 CITY COUNCIL AGENDA SEPTEMBER 25, 2018 17. APPROVE/DENY SETTING HEARING BEFORE THE COUNCIL REQUESTED BY PETER NEUBAUER TO CHALLENGE DENIAL OF FOOD VENDOR LICENSE GOVERNANCE (T e purpose of t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Tall Grass/Noxious Weed Monthly Report for August 2018 b) Hutchinson Housing & Redevelopment Authority Board Minutes from August 21, 2018 �c) City of Hutchinson Financial Report and Investment Report for August 2018 d) Planning Commission Minutes from August 21, 2018 NHSCELLANEOUS 19. STAFF UPDATES 20. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 14948 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17-1 and WHEREAS, the following person has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Hutch Health Hospital Auxiliary $1,000.00 Donation Date 9/17/2018 WHEREAS, such donation has been contributed to the Hutchinson Fire department to assist in the replacement of their laundering equipment. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 25th day of September 2018. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, SEPTEMBER 11, 2018 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Steve Cook, Chad Czmowski and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that an item needs to be added as 19.5 which is consideration for approval of a purchase order for Fall street repairs. Motion by Lofdahl, second by Christensen, to approve agenda with the addition noted. Motion carried unanimously. 2. INVOCATION — Vineyard United Methodist Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14941 — Resolution Accepting Donation from Hutchinson Elks ($19,000 for Inclusive Park) Matt Jaunich noted that $73,000 total has been donated for the Inclusive Park with this being the third payment from the Elks to the City. Motion by Cook, second by Czmowski, to approve Resolution No. 14941. Motion carried unanimously. (b) Resolution No. 14942 — Resolution Accepting Donation from VFW Post 906 ($10,000 to Hutchinson Police Department; $10,000 to Hutchinson Fire Department) Matt Jaunich reminded the Council that the VFW had presented these donations at the last Council meeting. Motion by Lofdahl, second by Christensen, to approve Resolution No. 14942. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Bill Arndt, 1460 Calgary Lane, presented before the Council. Mr. Arndt spoke against the proposal to remove trees in response to potential emerald ash borer that may reach the City in the future as it was presented at the last Council meeting. Mr. Arndt commented that he is against removing healthy ash trees at this time as a preventative measure in case emerald ash borer reaches Hutchinson. Mr. Arndt thanked the Council for voting to keep the program as is and not removing healthy trees. CITY COUNCIL MINUTES SEPTEMBER 11, 2018 6. APPROVAL OF MINUTES (a) Special Workshop Meeting of August 16, 2018 (b) Canvassing Board of August 17, 2018 (c) Special Workshop Meeting of August 28, 2018 (d) Regular Meeting of August 28, 2018 Council Member Cook noted that the reference to the PILOT payment being increased sees no net effect on the city. The minutes had indicated a net effect on the City. Motion by Cook, second by Czmowski, to approve minutes with the correction noted. Motion carried unanimously. CONSENT AGENDA (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14935 — Resolution Establishing Location for Traffic Control Devices ("No Parking" on Both Sides of Denver Avenue SE Between Bradford Street SE and Sherwood Street SE) (b) Consideration for Approval of Resolution No. 14939 — Resolution Establishing Location for Traffic Control Devices ("4-Way Stop" at the Intersection of Northwoods Avenue NE and Elm Street NE) (c) Consideration for Approval of Resolution No. 14943 — Resolution Opposing the Sale of Strong Beer, Spirits and Wine in Grocery and Convenience Stores (d) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Center for the Arts September 12 — December 31, 2018 (e) Claims, Appropriations and Contract Payments — Register A Items 7(a) and 7(b) were pulled for separate discussion. Motion by Czmowski, second by Lofdahl, to approve Consent Agenda I with the exception of the items noted above. Motion carried unanimously. Item 7(a) had further discussion. It was noted that a correction was made identifying the correct code section referenced in the Resolution. Council Member Cook asked about the proposed No Parking signage from Sherwood to Bradford. Kent Exner noted that staff would like to have useable width of the street be 30 feet as a collector street in this area. Council Member Cook noted that there are no homes on this stretch of roadway so maybe this isn't necessary. Police Chief Dan Hatten spoke about his recommendation to have no parking in this area due to the apartment complexes. Staff noted this could be revisited down the road as development occurs. Motion by Cook, second by Christensen, to approve Item 7(a). Motion carried unanimously. Motion by Czmowski, second by Lofahl, to approve Item 7(b). Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by Lofdahl, with Forcier abstaining, to approve Consent Agenda 2 CITY COUNCIL MINUTES SEPTEMBER 11, 2018 II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. APPROVE/DENY ISSUING ON -SALE 3.2 MALT LIQUOR LICENSE TO HUTCHCOBBLE LLC Marc Sebora, City Attorney, explained that the new hotel located at Hwy 7 and Hwy 15 has applied for an on -sale 3.2 malt liquor license. With the recent ordinance change, Hutchcobble LLC meets the definition of a hotel with a dining area capacity to seat 30. Motion by Cook, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Cook, second by Czmowski, to approve issuing on -sale 3.2 malt liquor license to Hutchcobble LLC. Motion carried unanimously. 10. SOUTH CENTRAL DRAINAGE AREA IMPROVEMENTS PHASE 1 PROJECT (LETTING NO. 5, PROJECT NO. 18-05) (a) Approve/Deny Resolution No. 14946 — Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 14947 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project addresses a long-term, significant drainage situation within the south central area of the city. After two stormwater modeling/feasibility design efforts and several interactions with City staff, the City's consultant prepared a technical memorandum with supporting information to outline the preliminary design of a stormwater pond facility within Linden Park. A stormwater pond facility will require that two ball fields in Linden Park be removed. This area has experienced ongoing localized flooding over a number of decades. The existing storm sewer system has limited capacity, limited downstream capacity and a lack of natural surface overflow paths or detention areas. Improvements that were identified in the study completed were an increased inlet and storm sewer capacity of the local Linden Park Area storm sewer system, an increased downstream storm sewer capacity and/or installation of a separate storm sewer outlet from the Linden Park Area and the creation of detention area(s) within the Linden Park Area. The design would include removing the two northerly ball fields in Linden Park and replacing it with a kidney shaped pond. The two southerly ball fields would remain where they are currently located. Mr. Exner spoke about the slopes of the ponding area. Tree plantings and an aggregate trailway will surround the ponding area. No special assessments to neighboring property owners are part of this project. There will not be an increase in stormwater utility fees because of this project. Doug Brown, 954 Church Street, presented before the Council. Mr. Brown asked who received the survey in the area as he did not remember receiving it. Exner was able to confirm his address did receive a survey and it was responded to. Mr. Brown also asked where drainage from the pond goes to from the intersection of Church/South Grade Road. Exner noted the drainage will occur north to Linden Avenue. Mr. Brown also asked questions related to mosquito control and geese. Vicki Powers, 765 Craig Avenue, and Mary Arndt, 764 Craig Avenue, presented before the Council. Vicki and Mary noted that they just received information about this project last week. Mary and Vicki had concerns about the ponding area and potential drowning issues. Mary and Vicki circulated a petition indicating more than 70 residents not in favor of a holding pond in the neighborhood due to the potential drowning issues. Mary voiced concerns of the pond not being attractive and people not utilizing the area. Council Member Cook noted that the ponding area will be landscaped and maintained as a park with lots of plantings. Mary also raised concerns of having more geese in the area due to the pond and how that could affect the new aquatic center. CITY COUNCIL MINUTES SEPTEMBER 11, 2018 Mr. Exner and Council Members noted that the alternative to address the drainage issues in this area cost approximately $10 million or more. Mr. Exner spoke about safety concerns related to ponds. Mr. Exner talked about the vast amounts of ponds throughout the state and lack of safety issues. Council Member Lofdahl noted that he lives close to the pond near 3M and he has not seen issues with odors or geese. It was noted that the proposed pipework will be installed as part of the pavement management program on Sunset, Neal and other streets in the neighborhood. It was also noted that this system will address major flooding issues in backyards in the area. Matt Jaunich accepted the petition. Joyce Rust, 904 Craig Avenue SW, asked when the proposed pipes will be installed. Exner noted that the time frame is yet to be determined, however is likely to occur in phased projects over 2019 and 2020. Rust asked if a sign could be posted stating that the area is a holding pond just to alleviate potential safety issues. Exner noted that he will pass this request on to the Parks Department. Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried unanimously. Exner explained that a neighborhood meeting will be held in the next few weeks. Motion by Czmowski, second by Forcier, to approve Resolution Nos. 14946 and 14947. Motion carried unanimously. COMMUNICATIONS RE UESTS AND PETITIONS e purpose oJ this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 11. REVIEW OF TRUNK HWY 15/MAIN STREET RECONSTRUCTION PROJECT STREETSCAPING PRELIMINARY DESIGN Kent Exner, City Engineer, presented before the Council. Mr. Exner reminded those in attendance that Hwy 15/Main Street is scheduled for reconstruction in 2020. Numerous meetings have been held on the project including items related to the streetscape. Mr. Exner reviewed the current theme of the downtown area along Main Street including the lighting, banners, planters, wayfinding sipage and the like. New ideas that have been proposed for the streetscape include art wraps on utility boxes, wrought iron benches, fluted and decorative bollards with two types of overhead lights. A topic of much discussion has been planters and Mr. Exner provided photographs of ideas. The planters will be portable regardless of the design. Some of the planters will be placed right up against building fronts. Colored concrete will also be part of the streetscape design. Mr. Exner also provided schematics of the streetscape layout including intersections with potential art locations. Discussion was held regarding the soft landing area along the sidewalk between 4t' and 5t' Avenue and how it may or may not be changed. This information will be displayed in a booth at the Arts & Crafts Festival being held this weekend along at other engagements throughout the year. UNFINISHED BUSINESS 12. APPROVE/DENY ORDINANCE NO. 18-789 - AN ORDINANCE AMENDING SECTION 112.001 OF THE HUTCHINSON CITY CODE PERTAINING TO LIQUOR REGULATIONS — DEFINITIONS (SECOND READING AND ADOPTION) Marc Sebora, City Attorney, noted that at the last meeting the Council considered this ordinance that reduces the seating requirements in hotels from 85 to 30 in dining areas. No changes have been made to the ordinance since its first reading. Motion by Cook, second by Christensen, to approve second reading and adoption of Ordinance No. .19 CITY COUNCIL MINUTES SEPTEMBER 11, 2018 18-789. Motion carried unanimously. NEW BUSINESS 13. APPROVE/DENY ISSUING FOOD VENDOR LICENSE TO PETER NEUBAUER OF NORTHSTAR BBQ Matt Jaunich explained that Peter Neubauer has submitted an application to operate a mobile food cart in the City of Hutchinson. Mr. Jaunich noted that the police department is recommending that the license be denied mainly due to the applicant failing to complete his portion of the background investigation as well as the applicant operating his food cart recently without obtaining a license. It was noted that the applicant had previously held a license from 2012-2016. Cook spoke about the various licenses that the City issues and the requirements and this is no different. Jaunich reminded the Council that the City regulates the food carts/vehicles and does not regulate the food handling. Motion by Cook, second by Christensen, to deny issuing a food vendor license to Peter Neubauer. It was noted that the applicant can apply again next year. Jaunich clarified that the city does not license multi -vendor events that are sponsored by the Chamber of Commerce and/or McLeod County Fairgrounds. Motion carried unanimously. 14. APPROVE/DENY ISSUING FOOD VENDOR LICENSE TO PROFESSIONAL FUN FOODS INC. Marc Sebora explained that Professional Fun Foods Inc. has applied for a food vendor license to operate a mobile food vehicle primarily in the Bobbing Bobber Brewery parking lot. The corporation has submitted all required paperwork and the police department is recommending approval of the license. Motion by Lofdahl, second by Cook, to approve issuing food vendor license to Professional Fun Foods Inc. Motion carried unanimously. Matthew Krueger, Professional Fun Foods, Inc., presented before the Council and spoke about their new business. 15. APPROVE/DENY RESOLUTION NO. 14940 — RESOLUTION DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that on an annual basis, the City administers street and capital improvement projects that are financed by General Obligation Improvement Bonds. The City's current business practice is to issue bonds in the Fall after the projects have been bid and awarded to contractors and the contract costs are determined. The major benefit of this practice is that the City bonding amount is more accurate than if the City bonded earlier in the year based on engineering estimates. The downside to administering this way is that the city has to cash flow the project costs during the Summer/Fall and reimburse itself when the bond proceeds are received. Due to this current practice, the IRS require the City Council to approve a Resolution declaring the City's intent to reimburse itself with the bond proceeds. The 2018 bonding will include an additional estimated maximum principal amount of $1.6 million for the Linden Park storm water pond project. Since the City is bonding prior to incurring costs, the City does not need to declare an intent to reimburse certain expenditures from the bond proceeds for this portion of the bonding. 5 CITY COUNCIL MINUTES SEPTEMBER 11, 2018 Motion by Czmowski, second by Christensen, to approve Resolution No. 14940. Motion carried unanimously. 16. APPROVE/DENY RESOLUTION NO. 14944 — RESOLUTION PROVIDING FOR SALE OF $2,470,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2018A Andy Reid explained that the City annually issues 429 general obligation improvements bonds to finance major infrastructure capital expenditure projects. The first stop for this is for the Council to authorize a resolution to move forward with providing a bond issuance to finance the capital expenditures. Once the Resolution is approved to move forward with the providing a bond issuance, the City's financial advisor, Ehlers, initiates the process. The proposed debt issuance schedule was provided for the Council in the Council packet. The bond sale will be awarded to the winning bidder at the October 9, 2018, Council meeting and the bond proceeds are expected to be received in early November. The 2018 bonding includes financing for the following projects: Century Avenue SE reconstruction; 2nd Avenue bridge replacement; Pavement Management Program; Trail & Parking improvements; City Alley 917 improvements. The city will make debt service payments over a 15-year period while special assessments will be repaid by property owners to the City over a 10-year period. Nick Anhut, Ehlers and Associates, presented before the Council. Mr. Anhut presented the 2018 pre -sale report for the issuance of the general obligation improvement bonds with a par value estimated at $2,470,000. Motion by Czmowski, second by Cook, to approve Resolution No. 14944. Motion carried unanimously. 17. APPROVE/DENY RESOLUTION NO. 14945 — RESOLUTION PROVIDING FOR SALE OF $1,625,000 GENERAL OBLIGATION STORM WATER REVENUE BONDS, SERIES 2018B Andy Reid explained that the storm water revenue bonds will finance the Linden Park storm water pond project which will be split into three phases from 2018-2020. Phase 1 in 2018 will be construction of the pond on the north side of Linden Park; Phase 2 in 2019 will be improvements to the streets on the east side of the pond; and Phase 3 in 2020 will be improvements to the streets on the west side of the pond. The improvements to the streets east and west of the pond will consist of roadway improvements and storm water system improvements. The bond issuance will finance the storm water system improvements only. The roadway improvements will be financed by the 2019 G.O. improvement bond issuance. In addition to the debt issuance, the project will require the use of storm water funds of approximately $175,000 per year for years 2018-2020. The annual debt service payments are estimated in the range of $185,000 to $190,000. The storm water fund should still have a moderate positive cash flow on an annual basis after the three-year pond improvements are completed and depending upon future CIP needs. Debt payments will commence in August 2019 after the existing storm water debt expires in February 2019. The storm water bond issuance is based on estimated costs which are conservative, therefore the bids should be favorable resulting gin less storm water cash being needed to finance the project. Ehlers believes the project qualifies for the State's credit enhancement on city utility projects. Essentially the City would apply to the State and if approved the storm water bonds would be backed by the State's credit rating of AAA rather than the City's rating of AA-. This would result in a lower interest rate on the bonds that Ehlers estimated could save the City $20,000. rel CITY COUNCIL MINUTES SEPTEMBER 11, 2018 Nick Anhut, Ehlers & Associates, presented before the Council. Mr. Anhut explained the terms of the bond issuance. The State's program guarantees timing of the payment to the bondholders and is therefore a separate bond issuance. There should be an interest savings per year due to the State's rating getting incorporated into the issuance. Motion by Lofdahl, second by Christensen, to approve Resolution No. 14945. Cook clarified that this is a standalone bid project. Motion carried unanimously. Cook noted that this is to address efficiencies and get the best rates possible and the City normally doesn't issue bonds prior to bidding a project. 18. APPROVE/DENY PROFESSIONAL SERVICES AGREEMENT WITH SRF CONSULTING GROUP, INC. FOR SOUTH GRADE ROAD INTERSECTIONS FINAL DESIGN Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that a study was completed related to the reconfiguration of South Grade Road SW from Merrill Street through State Hwy 15. Staff is recommending proceeding with a professional services agreement with SRF Consulting Group not to exceed $98,012. This effort would produce design, drawings and specifications to reconfigure the Trunk Hwy 15 signalized intersection, implement a mini - roundabout at the Cash Wise/Mall area access point, improve the pedestrian crossing at Merrill Street and other associated improvements. An overlay to Dale Street will also be part of the project. State aid funding wise is favorable along with other funding sources available for this e project. The study will be incorporated into bonding dollars if the project proceeds otherwise it will paid out of community improvement funds. Motion by Cook, second by Lofdahl, to approve professional services agreement with SRF Consulting Group, Inc. Motion carried unanimously. 19. APPROVE/DENY CALLING A SPECIAL WORKSHOP MEETING FOR SEPTEMBER 25, 2018, AT 4:30 P.M. FOR ANNUAL REVIEW WITH COALITION OF GREATER MINNESOTA CITIES Matt Jaunich explained that the city's representative from the Coalition of Greater Minnesota Cities would like to meet with city officials to provide its annual update. Motion by Christensen, second by Lofdahl, to approve setting workshop for September 25, 2018, at 4:30 p.m. for annual review with Coalition of Greater Minnesota Cities. Motion carried unanimously. 19.5 APPROVE/DENY PURCHASE ORDER FOR FALL STREET REPAIRS John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that in April a purchase order for street repairs was obtained. The balance of that purchase order ($60,000) has been expended for streets and roadways. Budget remains for street repairs so Public Works staff is recommending approval of the proposed purchase order. Staff is recommending that Wm Mueller & Sons complete the work as they were the low bid. Motion by Czmowski, second by Forcier, to approve purchase order for Fall street repairs. Motion carried unanimously. GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 20. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from July 23, 2018 7 CITY COUNCIL MINUTES SEPTEMBER 11, 2018 MISCELLANEOUS 21. STAFF UPDATES Kent Exner — Mr. Exner provided an update on Century Avenue Phase 2 which should be opened this Friday albeit closed to thru traffic. Phase 3 will run all the way to Jefferson Street. Second Avenue bridge railing was poured today. Pavement management program on north end of town is progressing with Northwoods and I ld' Avenue being reclaimed soon. Elks Park trail and 5d' Avenue trail are progressing with the Elks Park trail pavingbeing completed now. Second Avenue Park Elementary pedestrian crossing system has been instaled at Grove Street. Matt Jaunich — LMC Regional Meeting in St. Cloud on October 4d'; Invitation to Cobblestone's open house on September 17 from 2:00-4:00 with ribbon cutting ceremony at 2:30 pm; Census 2020 has asked city to establish a Complete Count Committee — staff can work on getting the word out about the census as well John Olson — October 9d' will be first day for leaf vacuum services and will end the Monday after Thanksgiving 22. COUNCIL/MAYOR UPDATE John Lofdahl — CGMC workshop on chloride on September 27d' Mary Christensen — Arts & Crafts Festival this Friday and Saturday in Library Square Gary Forcier — Mayor Forcier asked about alley signs behind Benny's Meat Market — John Olson noted that "Delivery Vehicles" signs are up and "Parking Lot" signs are up perpendicular to 2nd Avenue entrance. Mayor Forcier also asked residents to be mindful of children out in the morning now that school has started. ADJOURNMENT Motion by Cook, second by Czmowski, to adjourn at 8:25 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL REVIEW OF 2019 PRELIMINARY BUDGET MINUTES TUESDAY, SEPTEMBER 11, 2018, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary Christensen, Steve Cook, Chad Czmowski and John Lofdahl. Others present were: Matt Jaunich, City Administrator, and other City directors REVIEW OF 2019 PRELIMINARY BUDGET 2. 2019 Preliminary Budget Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that today's agenda will include a review and reminders, the state budget impact, preliminary levy and past levies, general fund revenue and expenses, proposed staff changes, enterprise funds revenue and expenses, debt management plan and next steps. Mr. Jaunich also reviewed the City's mission statement, vision statement, the six core areas of focus, items included to be completed by 2023 in the strategic plan and five long-term goals the Council should consider every budget season. Those goals include: 1. What should future tax levies look like? 2. What levels of services should the City perform and provide in the future? 3. What is an acceptable level of debt? 4. What is our level of investment in technology and equipment, and what period of payback is acceptable? 5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how are we going to pay for them? Mr. Jaunich reminded the Council that the City Charter requires staff to submit an annual budget by September 1st. The City Charter also requires the Council to act on the preliminary budget by the second regular meeting in September. After the preliminary levy is set, it can only be lowered, not raised. The Council will need to set the date and time of its Truth -in -Taxation hearing and the budget will be adopted in mid -late December. Mr. Jaunich reported that the State's economy and wage income continue to grow with positive balances expected this biennium and the next. The 2018-19 State budget (February forecast) began with a surplus of $329 million. July's forecast had state revenue collections exceeding the forecast by $28 million. The state ended the first half of the 2018-19 biennium with revenues exceeding the forecast by $348 million. The state's budget reserve now stands at $1.6 billion. The next full budget forecast is expected in December. Unallotment and levy limits don't expect to be in place in the near future. The state's budget situation shouldn't have an impact on the City's 2019 budget. Staff is proposing to increase the general tax levy by 3.1%, with a 7.7% increase in the EDA tax levy and an 8.6% increase in the HRA tax levy, with a total tax impact of 3.3%. This includes a 4.5% increase in the general fund and a 0% increase in the debt funds. Mr. Jaunich provided an overview of past tax levies from 2011 to the present. Mr. Jaunich provided the Council four options for the Council to consider for the preliminary tax level. The first option would hold both levies flat; the second option would increase the general fund levy by 3% and the debt levy by 0%; the third option would increase the general fund levy by 4.36% and the debt levy by 0%; and the fourth option would increase the general fund levy by 4.5% and the debt levy by 0%. Mr. Jaunich provided a market value history which is a 7.7% increase from 2017 to 2018. Mr. Jaunich reviewed general fund revenues and how they are proposed to be increased and decreased, with an average of a 2.4% increase. Property taxes see an increase of 4.5%; other taxes increase 3.3%; licenses & permits increase 17.8%; intergovernmental revenue increase 0.1%; charges for service increase of 0.1%; no increase in fines & forfeitures, increase of 2.7% in miscellaneous revenue, and an increase of 0.4% in transfers -in. The general fund revenues include a 4.5% tax levy increase. The general fund revenues include an increase of the transfer from the RUC in the amount of $269,457 or 10.7%. This includes a renegotiated PILOT payment from 2.75% of operating revenue to 4.50 % with a three-year phase in. Next year's payment will be 4%. There is a decrease of $260,624 in revenue due to the hospital lease buy-out in 2018. Budgeting includes a $60,000 increase in building permit revenue with most of the other revenue sources expected to remain relatively flat. Mr. Jaunich noted that a 1% tax levy increase in the general fund is equivalent to $49,135. Mr. Jaunich then spoke about local government aid and explained that 46% of the City's LGA in 2018-19 has been allocated to the general fund with 54% going to the capital fund. The split in 2017 was 43%/57%. Originally when LGA was split out of the general fund in 2011 it was split 40%/60%. The 2019 LGA is $617,443 higher than the 2011 amount. General fund expenses are proposed to increase 2.4%. Wages & benefits are increased 2.5%, supplies increased 4.0%, services & charges increased 1.8%, miscellaneous expenses increased 2.3%, transfers -out increased 2.0% and no increase in capital outlay. Mr. Jaunich noted that the largest impact on the City's general fund expenses is associated with wages and benefits which includes costs for general performance increases and staff timing changes and minor shifts. There will be a 0% increase to health insurance next year and no new full-time positions are being proposed. There is an increase in seasonal labor costs of $27,834. These numbers include funding for a community survey, inflation and other costs. Mr. Jaunich explained that the preliminary budget is currently balanced. Mr. Jaunich then reviewed expenditures from 2018 to 2019, historical general fund budget information and staffing levels. Mr. Jaunich reviewed the enterprise funds and their proposed increases. Mr. Jaunich noted that fund numbers include depreciation. He noted that the liquor fund continues to do well, as well as other utility funds. There are no proposed rate changes for garbage, water and sewer. There will be a slight rate increase in the stormwater rates. There will be a decrease in the Compost Fund balance due to capital needs. There will be no changes in transfers to the general fund from the enterprise funds. Additional budget factors include a $13.27 million capital improvement plan, no significant staffing cuts and/or changes in service, tone minor program/service change in increased seasonal labor costs to account for a campground attendant, staffing costs and capital needs are the biggest driver of the city's budget with staffing costs behind the request for a tax levy increase, not expecting any increase in the City's health insurance costs and fund balances continue to remain healthy. Mr. Jaunich then briefly reviewed the debt management plan with a target debt levy of $2.6 million. The 2019 Debt Management Plan includes the changes from May of 2016 which increased the targeted limit from $2.2 million to $2.6 million. The new project limit is $1.9 million which is up from $1.5 million. After a 5% levy increase in 2015 and a 1% increase in 2016, staff is budgeting for a 0% increase for the third straight year and is not expecting a debt levy increase again until 2023. Mr. Jaunich reviewed the following considerations: a 1% levy increase is equal to $74,540, staff is proposing a preliminary City tax levy increase of 3.1% (4.5% increase in general fund), combined with the EDA and HRA levy increases, the total tax impact to Hutchinson residents will be the equivalent to a 3.3% increase, the current budget is balanced, the current proposed tax levy increase would have a small impact on property taxes due to the increase in value and slight increase in tax rate. Mr. Jaunich noted again that the biggest factor behind a levy increase are the standard wage and benefit increases expected to cost $186,557. Mr. Jaunich noted again that the loss of the hospital lease payments is being replaced by a PILOT increase. Cook noted that the wage committee spoke about an HSA funding source that will be depleted eventually. Andy Reid noted that the Council needs to decide if the City will continue to contribute to employees' HSA accounts. If the City will continue to do so, then a funding source will need to be created and identified. Cook also spoke about the shortfall in the fleet area. He noted with the liquor fund debt falling off, perhaps that could help out with fleet expenses. Jaunich stated that these two areas (HSA funding source and addressing fleet shortfall) will be worked on by staff. Formal action of the preliminary budget will be taken at the September 25, 2018, Council meeting. Mr. Jaunich noted he will bring two options forward for the Council to consider. 3. Adjournment Motion by Czmowski, second by Christensen, to adjourn the workshop at 5:00 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Matthew Jaunich Mayor City Administrator HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: APPROVE/DENY LEASE AGREEMENT FOR HUTCHINSON ENTERPRISE CE; Department: EDA LICENSE SECTION Meeting Date: 9/25/2018 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: none Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: A third tenant for the Hutchinson Enterprise Center small business incubator has been recruited and staff is seeking permission to sign the company to a lease. RD Machine will take 2,000 sf in the building with rent of $3.84 per square foot, or $640 per month. The lease will have a 3-year term. A copy is attached for your review. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Approval of lease agreement and authority to sign documents. Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUT HIN N ENTERPRISE CENTER CLIENT LEASE AGREEMENT Client RD Machine, Inc. Client Contact Jeff Laway, President Address 325 Michigan Streer SE City / State / Zip Hutchinson, MN 55350 Rental Space Bay 1B Square Feet 2,000 Dates of Lease 26 SEPTEMBER 2018 - 30 SEPTEMBER 2021 Rent $3.84 psf annually $640 per month This Lease Agreement ("Lease"), made this day of September 2018 by and between the City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350 ("City") and RD Machine, Inc. ("Client"). City and Client agree as follows: 1. CLIENT SPACE City agrees to lease to Client and Client agrees to lease from City 2,000 square feet (the "Client Space") of the Hutchinson Enterprise Center (the "Facility') located at 1164 Benjamin Avenue SE., Hutchinson, Minnesota, 55350. The Client Space is shown on the attachment hereto, marked Exhibit A and made a part hereof. 2. TERM Client agrees to lease Client Space from the City for an initial term (the "Initial Term") of thirty-six (60) months, commencing 26 September 2018 ("Commencement Date") and ending 30 September 2021 ("Expiration Date"). Upon lapse of the initial term, Client shall have the option to renew this Lease with a term of one (1) additional year. In order to exercise said option, Client shall give written notice of its intent to renew the term not less than ninety (90) days before the Expiration Date. Additional terms may be negotiated between the City and the Client. 3. RENT Client agrees to pay without further demand to City at its offices in Hutchinson, MN, or at such other place as City may from time to time in writing designate, Base Rent and Additional Rent in the amounts shown in this section on the first day of each month during the term hereof. All rent payments received shall first be applied to past due rents. A. BASE RENT Client shall pay to the City a rental rate of $2 per square foot annually for the Initial Term in monthly installments equalling 1/12 of the annual rent (the "Base Rent"). Such monthly Base Rent payments are payable in advance and shall be made on or before the first day of each month. B. ADDITIONAL RENT Client shall pay to the City, at the same time and in the same manner as the Base Rent, $1.84 per square foot annually for the Initial Term, in monthly installments equalling 1/12 of the annual amount, an additional amount for the client's proportional property taxes and basic garbage service (the "Additional Rent"). The Additional Rent is subject to annual adjustment effective January 111 of each year by the City to reflect changes in the property taxes due and the cost of providing basic garbage service. City shall provide documentation supporting the need for changes to the Additional Rent to the Client thirty (30) days prior to such changes being made. C. LATE PAYMENT If Client fails to pay the Base Rent and Additional Rent by the tenth (101") day of the month for which such Base Rent and Additional Rent is due, Client shall pay a late payment fee of ten (10%) of the total amount due. 4. SECURITY DEPOSIT The Client is further required to deposit with the City a Security Deposit in the amount of one month's rent. The Security Deposit shall be held by City, without liability for interest, as security for the faithful performances by Client of all of the terms, covenants, and conditions of this Lease by said Client to be kept and performed during the term hereof, it being expressly agreed that such deposit is not an advance rental deposit or a measure of City's damages. If, at any time during the term of this Lease, any of the Rent herein reserved shall be overdue and unpaid, or any other sum payable by Client to City hereunder shall be overdue and unpaid, then City may, at the option of City, appropriate and apply any portion of the Security Deposit to the payment of any such overdue Rent or another sum. In the event of the failure of Client to keep and perform any of the terms, covenants and conditions of this Lease to be kept and performed by Client, then City at its option may appropriate and apply the entire Security Deposit, or so much thereof as may be necessary, to compensate City for loss or damage sustained or suffered by City due to such breach on the part of Client. Should Client comply with all of said terms, covenants and conditions and promptly pay all of the Rent herein provided for as it falls due, and all other sums payable by Client at the end of the term of this Lease, the Security Deposit shall be returned in full to Client at the end of the term of this Lease, or upon the earlier termination of this Lease. 5. ADDITIONAL SERVICES The City shall provide the following services to the client: A. CENTRALIZED OFFICE FACILITIES The City shall provide access to common areas, ("Offices") including scheduled access to conference rooms, access to shared restrooms and kitchen facilities, a centralized mailbox, including a mailbox for the Client, access to an office work room and access to centralized copying facilities and equipment. B. BUILDING SERVICES The City shall provide the Client Space and Facility with snow removal, lawn care, grounds maintenance and basic garbage service. In addition, the City will provide janitorial services, supply and maintenance for the Offices. 6. CITY PERSONAL PROPERTY City is providing personal property and/or equipment in the Leased Premises ("City Assets") for use by Clients. Client hereby understands and agrees that City may, in its sole discretion, add, modify, remove, repair, and/or alter City Assets at any time and without any liability for loss of use or potential damages to Client's business operations. City Assets shall remain the property of City and Client shall not alter, damage, remove, modify, encumber or repair any of City Assets without the express written consent of the City. Client shall have the right to use City Assets during the Term; however said use is subject to City's right to revoke Client's ability to access City Assets, at its sole discretion. All City Assets in the Leased Premises are available on a first -come, first -serve basis with other co - lessees. 7. UTILITIES AND MAINTENANCE FEES Client shall be solely responsible for and promptly pay for electricity, heat, telephone, internet, water and sewer charges and all other utilities serving the Client Space. 8. POLICIES, PROCEDURES, RULES AND REGULATIONS Hutchinson Enterprise Center policies, procedures, rules, and regulations, contained in the City's Client Handbook and Building Manual are hereby made a part of this Lease and are incorporated herein by reference. Client agrees to abide with and observe all policies, procedures, rules and regulations, amendments thereto and supplements thereof. Client's failure to keep and observe said policies, procedures, rules, and regulations shall constitute a breach of the terms of this Lease. City reserves the right from time to time to amend or supplement said policies, procedures, rules, regulations and to adopt and promulgate additional policies, procedures, rules, regulations applicable to the Hutchinson Enterprise Center. City shall provide to Client written notice of any amendments or modifications to policies, procedures, rules, and regulations which shall be effective with respect to Client thirty (30) days after such notice has been given. 9. USE OF CLIENT SPACE The Client Space shall be used by the Client solely as office and manufacturing production space and for such additional uses as may be customary and incidental to the business of Client. All uses of the Client Space shall be in accordance with all applicable municipal and zoning ordinances and any and all other applicable rules and regulations of any duly constituted authority governing such uses. Client will have full access to and use of the Client Space, and the right to use and access all common areas within the Hutchinson Entperprise Center on an "as available" basis, subject to the City's Client Handbook and Building Manual. Client will not have access to any other areas within the Hutchinson Enterprise Center, including but not limited to the space of other Clients and the City's executive offices. Client shall not use or occupy the Client Space for any unlawful purpose, and will conform to and obey all present and future laws, ordinances and all rules, regulations, requirements and orders of all governmental authorities or agencies, respecting the use and occupation of the Client Space including, without limitation, all environmental laws regarding underground storage tanks, pollution and hazardous wastes. Client agrees, upon reasonable notice, to permit City to enter the Client Space from time to time for the purposes of inspection, protection, preservation, repair or restoration of the Client Space. The officers or agents of City may so enter the Client Space upon reasonable notice without being liable to any prosecution, claim or cause of action for damages by reason of such entry and without in any way affecting the obligations of this Lease; provided only that City use reasonable care in making such entry. City reserves the right to market and exhibit the Client Space to prospective Clients during the last 180 days of the Lease Term. 10. QUIET POSSESSION City represents and warrants that it has full right and authority to enter into this Lease. City covenants that if and so long as Client pays the rent required by this Lease and performs and observes all of the covenants, conditions, rules and regulations hereof, Client shall peaceable and quietly enjoy the Client Space for the Lease Term, subject, however, to the terms, covenants, and provisions of this Lease. 11. SURRENDER OF CLIENT SPACE Client will, at the termination of this Lease by lapse of time or otherwise, yield up immediate possession of the Client Space with all improvements located thereon (except as may otherwise be provided in this Lease) and surrender the Client Space to City in good condition and repair, reasonable wear and tear excepted, clean and with all debris removed. 12.IMPROVEMENTS, ALTERATIONS AND SIGNS Client shall not make alterations or improvements in, or erect exterior signage upon or to the Client Space or Building without the prior written approval of the City and the City's Planning, Building and Zoning Department, if applicable. Upon termination of the Lease, at the sole discrection of the City, all improvements (excepting those agreed to in writing prior to Lease signing by the City and the Client and listed in Exhibit "A") made by the Client in the Client Space shall become the property of the City. If the City elects to not retain the improvements made by the Client in the Client Space, Client shall be responsible to return the Client Space to its original state prior to Lease Expiration and vacating the Client Space. 13. MAINTENANCE AND REPAIRS A. CLIENT'S MAINTENANCE RESPONSIBILITIES. Client shall, at its expense, maintain the Client Space (including the interior walls, ceilings, doors, floor coverings, and fixtures) in good repair and condition the same as existed as of the Commencement Date, reasonable wear and tear and damage from fire and other insured casualty excepted. Client agrees not to and shall not overload the electrical, water and/or plumbing facilities and keep the Client Space free from waste or nuisance. Client shall be responsible for maintenance of entrances, electrical and plumbing systems. Client shall repair, at its own expense, any damage to the Client Space caused by the wilfull acts or negligence of Client, its officers, contractors, licensees, agents, employees, guests, invitees or visitors. Client agrees to furnish, at its expense, all lamps, bulbs, tubes, starters and ballasts in connection with the lighting of the Client Space. B. CITY'S MAINTENANCE RESPONSIBILITIES. Except for those maintenance responsibilities of Client, City shall, at its expense maintain the entire Facility including, but not limited to, the foundations, outer walls, roof, gutters and down spouts, exterior windows and doors. 14. INSURANCE Client agrees to keep and maintain during the entire term of this Lease and any extension thereof or holding over thereunder comprehensive liability insurance on the Client Space covered hereunder, including the parking and other common areas, insuring City and Client against liability for personal and bodily injury, death and property damage (including water) with limits not less than $2,000,000 in aggregate and $1,500,000 per occurrence. Client is responsible for procuring and maintaining casualty insurance on Client's personal property, business assets, equipment and leasehold improvements. Client shall not carry any stock of goods or do anything on or about the Client Space which will in any way impair or invalidate the obligation of any policy of insurance on or in reference to the Client Space or the Building. A copy of these policies must be provided to the City prior to occupancy. 15. TERMINATION City and Client may terminate the Lease at any time by mutual agreement. 16. REPORTING REQUIREMENTS [WAIVED] 17. EDUCATION REQUIREMENT [WAIVED] 18. LOW TO MODERATE INCOME REQUIREMENT Client agrees that, during the term of the Lease, 51% of new jobs created by the company in the Facility shall be "taken by" or "available to" persons of low -to -moderate income per Section 8 guidelines. To meet this requirement the Client agrees that it will have each new employee complete a Job Information Form (provided by the City) to self -certify family income. 19. INDEMNIFICATION Client shall defend, indemnify and hold harmless City from and against any and all liability, losses, damages, costs or expenses, including attorney's fees, arising from any act, omission or negligence of Client or its affiliate companies, officers, contractors, licensees, agents, servants, employees, guests, invitees or visitors in or about the Client Space. City shall defend, indemnify and hold harmless Client, its directors, officers and employees from and against any and all liability, losses, damages, costs or expenses, including attorneys fees, arising from any act, omission or negligence of City or its contractors, licensees, agents, servants, employees, guests, invitees or visitors in or about the Client Space. 20. ASSIGNMENT AND SUBLETTING Client shall not assign this Lease or sublet the Client Space, or any part thereof, or in any other manner transfer this Lease, leasehold or the Client Space, without the prior written consent of City, which consent may be witheld for any reason or no reason. No lease assignment shall relieve Client of primary liability to City hereunder, unless City so agrees in writing. Client shall continue to make all payments due under the Lease directly to City, even if the Client Space is sublet or assigned. All subleases or assignments must be approved by City and its attorney and Client shall promptly provide City with a conformed copy of such approved sublease or assignment. Consent by City to any subletting or assignment shall not constitute a consent by City to any subsequent assignment or subletting. 21. CLIENT DEFAULT A. Definition of Default Each of the following events, ("Event of Default"), shall be a default hereunder by Client and a breach of this Lease: 1) If Client shall materially violate any covenant or agreement providing for the payment of rent or other amounts due under the terms of this Lease, and such violation shall continue for ten (10) days after the due date. 2) If Client shall assign, transfer, encumber, sublet or permit the use of the Client Space by others except in a manner permitted in herein. 3) If Client shall be adjudicated as bankrupt whether voluntarily or involuntarily, or makes any general assignment for the benefit of creditors under any Insolvency, Receivership or Bankruptcy Act. 4) If a Receiver or trustee shall be appointed for, or to take possession of, all or a substantial part of the property of Client or any part of Client's leasehold interest. 5) If the Client Space is abandoned by Client. Client's failure to occupy and operate its business on the Client Space for thirty (30) consecutive calendar days may, at the option of the City, be deemed an abandonment, unless the rent has been paid in full during the period of absence. 6) If there be any attachment, execution or other judicial seizure of all or a substantial part of the assets or Client or Client's leasehold, where such an attachment, execution or seizure is not discharged within thirty (30) days. 7) If the estate of Client be transferred or passed to, or devolve upon, any other person or corporation by operation of law or by assignment of Client other than allowed herein. 8) If Client shall be in default of fulfilling any of other covenants, conditions and requirements of this Lease and such default shall continue for thirty (30) days after written notice thereof from City to Client and Client has not commenced to cure such default within such thirty (30) days and is diligently pursuing the remedies or steps necessary to cure or correct such default, but in no event more than ninety (90) days. B. In the Event of Such Default: 1) City has the right to enter upon the Client Space and again have, repossess, and enjoy the same as if this Lease has not been made, and thereupon this Lease shall terminate without prejudice, however, to the right of City to recover from Client all rent and other sums unpaid up to the time of such re-entry. In the event of any such default and re-entry, City shall have the right to re -let the Client Space for the remainder of the then existing term for the highest rent then obtainable, and to recover from Client the difference between the rent provided by this Lease and the amount obtained by such re -letting, less the costs and expenses reasonably incurred by City in such re -letting. 2) Any equipment, tools, supplies or products left in the Client Space by the Client for thirty (30) consecutive calendar days may, at the option of the City, be deemed abandoned property and liquidated in any manner deemed appropriate by the City, unless the rent has been paid in full during the period of absence. 3) Exercise any other remedy allowed by law or equity, including acceleration of rental payments remaining for the balance of the term of this Lease. 4) In the event of a breach of this Lease by Client, whether abated or not, City shall recover from Client reasonable and necessary attorney's fees and costs incurred by City in enforcing its rights under this Lease. 5) All rights and remedies of City under this Lease shall be cumulative and none shall exclude any other right to remedy at law. Such right and remedies may be exercised and enforced concurrently and whenever and as often as occasion thereof arises. No waiver by City of performance by Client shall be considered a continuing waiver or shall preclude City from exercising its rights in the event of a subsequent default. 22. CITY DEFAULT If City shall fail to perform any of its obligations under this Lease and such default shall continue for more than thirty (30) days after receipt by City of written notice from Client specifying the default (or) if such default cannot be cured or corrected within that time, then such additional time as may be necessary if City has commenced to cure such default within such thirty (30) days and is diligently pursuing the remedies or steps necessary to cure or correct such default, but in no event more than ninety (90) days), then Client may, at its option, but shall not be obligated to, cure such default. City shall reimburse Client the reasonable costs incurred by Client in curing City's default as aforesaid within thirty (30) days after receipt of Client's statement itemizing such costs, including, if any, reasonable attorney fees, in reasonable detail and evidence of payment thereof. Any rights under this Section shall be cumulative and shall not limit Client's rights at law or in equity. 23. NOTICES Any notice permitted or required to be given under the terms of this Lease shall be in writing, signed by or on behalf of the party giving the same, and shall be deemed to have been duly given if delivered by hand or if mailed by registered or certified mail, postage prepaid, return receipt requested, or by a nationally recognized overnight delivery service to the following address: If to the City: If to the Client: Economic Development Director Mr. Jeff Leway, President City of Hutchinson RD Machine 1164 Benjamin Avenue SE 325 Michigan Street SE Hutchinson, MN 55350 Hutchinson, MN 55350 Ph. (320) 234-4223 Ph: (320) 332-9030 Either party may designate a different address or recipient for purposes hereof by notice to the other party in the manner provided in this Section. Client shall designate a contact person in Client's organization whom City may contact regarding the Lease. Client may designate a new contact person or persons at any time by giving notice to City in writing. 24. CASUALTY 1) If the Client Space is destroyed or damaged by fire or other casualty covered by insurance as required to be maintained by City, then (unless this Lease is terminated as hereinafter provided) City shall proceed to repair or restore the Client Space to the condition which City furnished improvements to Client upon the commencement of the Term. If City repairs or restores the Client Space as provided herein, then Client shall repair and restore its leasehold improvements, furnishings, furniture and equipment to at least a condition equal to that prior to their damage. Notwithstanding any provision in this section to the contrary, neither City nor Client shall be required to spend more than the amount of insurance proceeds either or both parties receive for such damage or destruction. 2) If the Client Space or any part thereof shall be rendered unClientable by any destruction or damage, except where such damage is caused by Client, then a pro rata portion of the rent based upon the number of square feet of area in the Client Space which are unClientable shall be abated or if the unClientable portion effectively prevents Client from using the Client Space for its stated purpose then all of the rent shall be abated until the Client Space or such part thereof shall have been put in Clientable condition. If, however, any destruction or damage to the Client Space is so extensive that City is unable to render complete restoration within 120 days, or is not covered by City's all- risk policy, City or Client may terminate this Lease (effective as of the date of destruction or damage) by written notice to the other party given within 120 days from the date of casualty. 25. PARKING Client and Client's employees, customers, agents and invitees shall have the nonexclusive right to use any parking areas located, adjacent to Client's leased space. 26. SEVERABILITY If any term or provision of this Lease or the application thereof to any person or circumstance shall, to any extent be invalid or unenforceable, the remainder of this Lease or the application of such term or provision to persons or circumstances other than those to which it is held invalid or unenforceable shall be valid and enforced to the full extent permitted by law. 27. GOVERNING LAW This Lease shall be governed by, enforced and construed under the laws and regulations of the State of Minnesota. 28. INTERPRETATION The invalidity or unenforceability of any provision of this Lease shall not affect or impair any other provision. Whenever the singular number is used, the same shall include the plural, and the masculine gender shall include the feminine and neuter genders. Any captions appearing in this Lease are inserted only as a matter of convenience and in no way define, limit, construe or describe the scope or intent of such sections or paragraphs of this Lease nor in any way affect this Lease. 29. SUCCESSORS AND ASSIGNS Each of the covenants, provisions, terms and agreements of this Lease shall inure to the benefit of and be binding upon the respective heirs, executors, and administrators, successors and assigns of City and Client. 30. ENTIRE AGREEMENT This Lease constitutes the entire agreement between City and Client and shall supersede all previous communications, understandings and representations, whether oral or written. Amendments hereto shall not be valid unless in writing and signed by both parties. 31. MINNESOTA MANAGEMENT & BUDGET OFFICE PROVISIONS A. PROGRAM PURPOSE Client and City hereby acknowledge that the purpose of the Hutchinson Enterprise Center is to be a small business incubation program and facility (the "Governmental Program"). B. STATUTORY AUTHORITY The Statutory Authority for the Governmental Program is M.S. 469. C. DESCRIPTION OF GOVERNMENTAL PROGRAM Client hereby acknowledges that it is entering into a program and facility for small business incubation. Small business incubation combines a low cost environment with an extensive program of business education, coaching and mentoring in order to enhance the survivability of the business and accelerate its growth. D. MMB REQUIREMENTS 1. On or before occupation of the Client Space the Client shall provide a copy of its most recent Business Plan to the City. 2. At least once per calendar year, the Client shall provide the following reports to the City: a.lncubation Evaluation Report (form to be provided by City) b.Statement of business revenues & expenses for the previous calendar year. 3. As stated in Section 9 of the Lease Agreement, Client agrees, upon reasonable notice, to permit City to enter the Client Space from time to time for the purposes of inspection, protection, preservation, repair or restoration of the Client Space. E. TERMINATION The Lease Agreement may be terminated by the City if the Client defaults on any of its provisions or if the City terminates its program of small business incubation. F. TERMINATION OF STATUTORY AUTHORITY The Lease Agreement shall be terminated by the City if the City loses the statutory authority to operate the Governmental Program. G. COSTS OF OPERATION The Client shall be responsible for the costs of operation and maintenance of the Client Space as stated in Section 7 and Section 13 of the Lease Agreement. H. [INTENTIONALLY LEFT BLANK] DOCUMENTATION REQUIREMENT If so directed by the Commissioner of the Minnesota Office of Management and Budget, Client shall take such actions and furnish such documents to the Commissioner as the Commissioner determines to be necessary to ensure that the interest to be paid on the General Obligation Bonds used to fund the Hutchinson Enterprise Center are exempt from federal income taxation. J. JOB LISTING REQUIREMENT Client is required to list any vacant or new job positions with the Minnesota Workforce Center. K. LEASE RENEWAL Client hereby acknowledges that the City is not required to renew the Lease Agreement beyond what is stated in Section 2 of the Lease Agreement. IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first written above. City of Hutchinson (City) By: Gary T. Forcier Title: Mayor By: Matt Jaunich Title: City Administrator RD Machine (Client) By: Jeff Leway Title: President Dated: Dated: Exhibit "A" Leasehold Improvements Client will retain upon termination of lease: 1. Jib Crane HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Out of State Travel Department: Police LICENSE SECTION Meeting Date: 9/24/2018 Application Complete Y, Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff Consent Agenda Time Requested (Minutes): 2 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Request for approval of out of state travel for Police Chief Daniel T. Hatten to attend the International Chiefs of Police Association Training Conference in Orlando Florida. The training is October 5, 2018 through October 10 2018. Featuring renowned keynote speakers, forums and technical workshops, and the largest exhibit hall of services in the law enforcement community, the premier event for law enforcement provides thousands of dedicated professionals from across the country and around the world with an exceptional, concentrated forum for learning, collaborating and experiencing new technology. Join delegates from local, state, county, tribal and federal agencies at the IACP Annual Conference and Expo, as they address law enforcement's critical issues, advance their knowledge and careers, and equip their operations for the future. As the current President of the Minnesota Chiefs of Police Association my travel, hotel stay, and conference costs will be covered by the Association. The only cost to the City of Hutchinson would be wages and benefits during that period of travel. BOARD ACTION REQUESTED: The Hutchinson Police Department recommends approval. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: 0 Remaining Cost: $ 0.00 Funding Source: 0 IACP Conference - Sessions Page 1 of 3 Conference Home (http://www.thelACPconference.org) Speaker Sign -In (index.cfm?do=cnt.page&pg=1) IACP 2018 Conference Education Session Handouts Down loadable versions of IACP 2018 handouts are available for many education sessions. To access session handouts, please click on the session title below. A new browser window will open listing the session information. Scroll down and click on the link under the Handouts header to download. New handouts are being added every day. Check back again soon! Note: You will need Adobe Acrobat Reader to view these documents. Education Sessions 14 matches found Saturday, October 6 Time Title Type Room 8:00 AM - 9:30 AM Improve Employee Educational W304EF Accountability by Building Session Employee Trust Presentation Handout 12:30 PM - 1:30 PM Bridging the Gap between Law Educational W306 Enforcement and Policing Session Communication Presentation Handout Sunday, October 7 Time Title Type Room 8.00AM - 9:30AM Community Approach to Active Educational W204 Shooter Preparedness: A Session Multidisciplinary Journey Presentation Handout https://ww2. aievolution.com/icp l 80 l /index.cfm?do=cnt. page&pg=1004 9/ 17/2018 1ACP Conference - Sessions Page 2 of 3 8:00 AM - 9:30AM Early Intervention Keeps Educational W109B Morale Positive Session Presentation Handout 8:00 AM - 9:30 AM Police Foundations 101: Educational W309 Starting Up and Getting Going Session Foundation Section Information, Police Foundation Manual 2 10:00 AM -11:30 AM How to Raise More Money: Educational W309 Building Blocks and Session Accelerators for Fundraising Success Foundation Section Information, Police Foundation Manual 2 11:45 AM - 12:45 PM Police Foundation Roundtable Meetings W310A (by invitation only) Foundation Section Information, Police Foundation Manual 2 Monday, October 8 Time Title Type Room 8:00 AM - 9:30AM Now Trending: Hot Topics for Educational W309 Police Foundations Session Foundation Section Information, Police Foundation Manual 2 11:45 AM - 12:15 PM Community Engaged Policing Educational The Hub - Presentation Handout, Session Booth Presentation Handout 2, #1539 Presentation Handout 3, Presentation Handout 4, Presentation Handout 5 12:00 PM - 1:00 PM Police Foundations Section Meetings W309 Business Meeting (by invitation only) Foundation Section Information , Police Foundation Manual 2 1:00 PM - 2:30 PM I Am a Police Chief: How Can a Educational W309 Police Foundation Help My Session Department? Foundation Section Information, Police Foundation Manual 2 https://ww2.alevolution.com/icpl 801 /index. cfm?do=cnt. page&pg= 1004 9/17/2018 IACP Conference - Sessions Page 3 of 3 3:00 PM - 4:00 PM i 3:30 PM - 4:30 PM 3:30 PM - 4:30 PM How to Write a Winning Grant Application Foundation Section Information , Police Foundation Manual 2 Title Educational W309 Session Tuesday, October 9 Help Each Other Out: Building Strong, Inter -agency Public Information Officer (PI0) Connections for Critical Incidents Presentation Handout The Power of Public Speaking: How To Speak with Passion, Power, and Presence Presentation Handout Type Room Educational W304GH Session Educational W109A Session https:Hww2.aievolution.com/icp 180 I lindex.cfm?do=cnt, page&pg=1004 9/ 17/2018 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Consideration of Site Plan and Conditional Use Permit - 1460 Montreal St SE Department: Planning LICENSE SECTION Meeting Date: 9/25/2018 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: McShane Development is seeking approval of a site plan and conditional use permit for a new pharmacy/drug store located at 1460 Montreal St SE. See attached staff report for more information. The Planning Commission held a public hearing regarding this request on September 18, 2018. Nobody from the public spoke regarding the request. The developer introduced himself and indicated he was pleased to be doing business in Hutchinson. The planning commission asked about emergency vehicle and staff explained what is being proposed on this site and was has been built on adjacent sites. There was also brief discussion about parking stall size requirements. After this discussion the Planning Commission voted to unanimously recommend approval for both the site plan review and the conditional use permit. BOARD ACTION REQUESTED: Approval of both site plan review and conditional use permit. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14952 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT AND SITE PLAN FOR A DRUG STORE IN A C-4 ZONING DISTRICT LOCATED AT 1460 MONTEAL ST SE., HUTCHINSON, MN. FACTS 1. Menard, Inc. is the owner of the property located at 1460 Montreal St SE, Hutchinson; and, 2. The subject property is legally described as: Lot 2, Block 1, Menard Third Addition. 3. McShane Development, LLC., has applied to the City for a conditional use permit and site plan approval to allow construction of a Drug Store with a drive through at 1460 Montreal St SE. Hutchinson. 4. The Planning Commission met on September 18, 2018 and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request due to the following findings and conditions: a. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance, as well as all other City regulations. b. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. C. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work affects roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work is not fully completed within 10 calendar days, the City reserves the right to have the work completed and invoices/assess the property owner for all associated costs. d. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. e. The drive -through must be widened to 20 feet along the east side of the building to accommodate emergency vehicle turnaround. f. Parking stalls must be at least 19 feet long. g. Utility Plan needs to be revised prior to building permit being issued. h. Maintain positive drainage on north and south property lines. i. Moving or relocating utility services will be at the property owner's expense. j . SAC/WAC charges will be due at the time building permits are issued. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit and site plan approval at its meeting on September 25, 2018 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: Findings of Fact — Resolution # 14952 Drug Store CUP/Site Plan Page 2 k. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance, as well as all other City regulations. 1. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. in. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work affects roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work is not fully completed within 10 calendar days, the City reserves the right to have the work completed and invoices/assess the property owner for all associated costs. n. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. o. The drive -through must be widened to 20 feet along the east side of the building to accommodate emergency vehicle turnaround. p. Parking stalls must be at least 19 feet long. q. Utility Plan needs to be revised prior to building permit being issued. r. Maintain positive drainage on north and south property lines. S. Moving or relocating utility services will be at the property owner's expense. t. SAC/WAC charges will be due at the time building permits are issued. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.170 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations Findings of Fact — Resolution # 14952 Drug Store CUP/Site Plan Page 3 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit and site plan approval to allow construction of a Drug Store at 1460 Montreal St SE., Hutchinson MN is approved. Adopted by the City Council this 25th day of September, 2018. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: From: Date: Application Applicant: Hutchinson Planning Commission Dan Jochum, AICP and City of Hutchinson Planning Staff September 13, 2018, for September 18, 2018, Planning Commission Meeting Consideration of a Lot Split and Conditional Use Permit for Drug Store McShane Development, LLC Site Plan and Conditional Use Permit McShane Development is seeking approval of a site plan and conditional use permit for a new pharmacy/drug store located at 1460 Montreal St SE. Existing Zoning: Property Location: Lot Size: GENERAL INFORMATION C-4 (Fringe Commercial) Lot 2, Block 1, Menard Third Addition 1.02 Acres Existing Land Use: Vacant Site Plan Review and Conditional Use Permit 1460 Montreal St SE Planning Commission — 09/18/18 Page 2 Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Building: Site Plan: C4 (Fringe Commercial) Commercial Property was rezoned from R-1 to C4 in May 2000. Section 154.174 and Section 154.064 (C)1 The proposed building is 3,584 sq. ft. The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well -planned, stable urban conditions. The following is an overview of site plan considerations. Building: The building proposed is a one-story, 3,584 square foot building. The building features a finish of brick, lap siding, and exterior insulation finishing system (EIFS). The building is a similar quality to the other buildings along Montreal St. SE. Setbacks: The proposed building setbacks for the C-4 (Fringe Commercial) meet city code as proposed, as do the parking lot setbacks. Signage: Staff has not been provided any information regarding signage yet, because the developer wants to keep the user confidential at this point. Parking/Access/Circulation The Zoning Ordinance requires retail businesses to have 5.5 spaces per 1,000 sq. ft. for retail uses. The proposed building has 3,584 square feet of floor space, which would require 20 parking stalls. The applicant is proposing 38 stalls for this project, including the required two ADA stalls. Staff noted that the parking stalls in the proposed site plan do not meet City size requirements. Staff is recommending the parking spaces be lengthened to 19 feet where parking can overhang a curb. Staff feels that the parking lot setbacks that are greater than 6 feet can be reduced to 6 feet to create additional space and other minor adjustments could be made to ensure the spots are at least 19 feet long. Access to the site will be off Montreal Street. The access drive is 24 feet wide, which meets city requirements. Staff has a concern related to emergency vehicle turnaround on the site. Code requires enough room for emergency vehicles to safely turn around on -site. To accommodate this, staff recommends that the drive -through access on the east side of the building be widened to 20 feet wide. This would allow emergency vehicles enough room to pull in and back out so they do not have to back all of the way out of the driveway. This would satisfy code relative to emergency vehicle access. Landscaping and Grading_ The City arborist has reviewed the landscape plans and provided some minor recommendations to the developer on tree species alternatives. The developer and contractor shall ensure that the north and south property lines have positive drainage so there is not drainage issues in the future. Site Plan Review and Conditional Use Permit 1460 Montreal St SE Planning Commission — 09/18/18 Page 3 Lighting Staff noted there are eight lights in the parking lot. Are that many needed? Developer is to ensure lighting is downcast and does not shine on adjacent properties. Stormwater Management: The stormwater will be routed to the Menards Pond, as this pond was designed to handle the stormwater off this lot. Utili , Plan The plans submitted need some work on the details relative to the sewer connection. The details appear to not work for the sewer connection needed in Hutchinson. This can be clarified as this project moves from the zoning approval phase into building permitting. SAC/WAC will be determined at the time of building permit issuance. City staff noted that the fire hydrant on the property is not required as there is one close enough within the City right-of-way. The developer can eliminate the hydrant if they chose or leave it in. If it is left in, it needs to be maintained properly so it works if need be. Conditional Use Permit: The Conditional Use Permit (CUP) is needed for the drive -through facility. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends approval of the site plan and the following conditions relative to the conditional use permit: 1. The proposed building and site improvements shall comply with the standards of the C-4 district and the Zoning Ordinance, as well as all other City regulations. 2. Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. 3. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work affects roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work is not fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. 4. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. Site Plan Review and Conditional Use Permit 1460 Montreal St SE Planning Commission — 09/18/18 Page 4 5. The drive -through must be widened to 20 feet along the east side of the building to accommodate emergency vehicle turnaround. 6. Parking stalls must be at least 19 feet long. 7. Utility Plan need to be revised prior to building permit being issued. S. Maintain positive drainage on north and south property lines. 9. Moving or relocating utility services will be at the property owner's expense. 10. 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The application is for an event the organization is holding on October 12, 2018. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to ISD 423 Foundation on October 12, 2018. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 111 Hassan Street Southeast Hutchinson, MN 55350 Q20)587-5151/Fax:(320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered A22lication ae grShort Term Date(s) Y i 3z &g IZ e Fee: $30.00 Mon thlDgvlYear—Mo hID 1year �y Or anization Information Name Phone Number %C 4J .S-F AIP 141-V !► d ,j 535d Address tuhere regular meeting are held City State zip Day and time of meetings? 49U iqP 7 Af C Is this organization organized under the laws of the State of Minnesota? yes ❑ no How long has the organization been in existence'? How may members in the organization? What is the purpose of the organization? n ,w> -vA 0 i,' ]b T XJ in whose custody will organization records be kept? �I VDIUL[fl? ���—�daf, Name Phone Number Address City State zip 11 Duly Authorized Officer of the Organization Information 11 ,01> Rv rNSIt e?0- 63F3 True Name Phone Number d -o )A6 G: J/,/f cK Al Al JS36'6 Residence Address Cin' Stale zip Date of Birth: 07 1 a S 1 / 9 1, Place of Birth: LW 4Uj wjZ Monthldaylyear Cit_y� State Have you ever been convicted of any crime other than a traffic offense? ❑ yes Y no If yes, explain: Citv ofHutchinscnl Application jbr Bingo Gambling Devices Licewue Page 2 qf3 Designated Gambling Manaeer ( uali aed under Minnesota Statute § 329 True Name Phone !Number F Residence Address / City Slate Zip Date of Birth: / df Place of Birth: J. % G ) Monthldaylyear City State Nave you ever been convicted of any crime other than a traffic offense? ❑ yes Otto If yes, explain: How long have you been a member of the organization? me Information Location #1� D 6L'- "n p location where gauze willp6 played - - . Y 17 1 Y Phone !Number o- w 1�% fi pry _ Jd S.!U5' e Address of location where game will -be played City State Zip Date(s) and/or day(s) gambling devices will be used: Hours of the day gambling devices will be used: f o//'? through ,Q J AM AM From dr' t:70 To % d yL Maximum number of player: / p a Will prizes be paid in money or merchandise? ❑ money lrmerchandise Will refreshments be served during the time the gambling devices will be used? ®-yes ❑ no If yes, will a charge be made for such refreshments`? Plyies ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes © no 1[ Officers of the Organization (if necessetry, list additional names on sevarate sheet) 11 Name Title 14 So o e. r'�' Ilac M /J Residence Addrevs City State Zip LTg�LjjL ' ��d')q-(v1tA Name Title 12 R /1 L,� T ef-I ol rj s3' 3 sL) Residence Address City State Zip ON of Hutch inson Rpplicarion for Bingo Gambling Devices License Page 3 of 3 Name— Title Residence Address City State Zin Officers or Other Persons Paid for Services Information -Name Residence Address Name Residence Address Nance Residence Address lest additional names on se arate sheet Title City State Zip Title City State Zip Title City State Zin Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager yes ❑ no /-7/ Authorized Officer byes ❑ no �),,J Initial Initial I declare that the information 1 have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and 1 will familiarize myself with the contents thereof. of authorized officer of organization Signature ofgambling manager of organization Internal Use Only City Council ❑ approved ❑ denied Notes: Date Date HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Approval of Project Change Orders and Supplemental Agreements Department: PW/Eng LICENSE SECTION Meeting Date: 9/25/2018 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 1 — Letting No. 4/Project No. 18-04 — 2018 Pavement Management Program This Change Order addresses the installation of a 6' wide concrete sidewalk from the new Northwoods Avenue trail to the Northwoods Park pavilion and playground areas. This Change Order does result in an increase to the Contract amount $18,285.08. This action does not extend the Final Completion Date. - Change Order No. 1 - Letting No. 10/Project No. 18-10 - Trail & Parking Improvements This Change Order addresses safety concerns (installation of a work area barrier) for Elk Park users. This Change Order does result in an increase to the Contract amount $731.25. This action does not extend the Final Completion Date. - Change Order No. 1 — Letting No. 13/Project No. 18-13 — 2018 Lift Station Improvements This Change Order addresses the extension of the substantial and final completion dates due to delays associated with the control panel fabrication. Also, additional work for the emergency siren power relocation due to the new control panel installation is included. This Change Order results in an increase to the Contract amount of $650.00. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER Page 1 of 1 City/County of City of Hutchinson Change Order No. 1 FEDERAL STATE PROJECT LOCAL PROJECT NO. CONTRACT NO. PROJECT NO. NO. L4P18-04 L4P18-04 NA NA CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Wm Mueller & Sons Inc Northwoods Ave NE (Main St N to Maple St NE), 11th Ave NE ( Elm St NE to Maple St NE), and Spruce St 831 Park Ave, P O Box 247 NE (College Ave NE to Northwoods Ave NE) Hamburg, MN 55339 TOTAL CHANGE ORDER AMOUNT $18,285.08 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses the installation of a 6' wide concrete sidewalk from the new Northwoods Avenue trail to the Northwoods Park pavilion and playground areas. COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount Funding Category No. 001 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN FT $10.00 31 $310.00 2105.501 COMMON EXCAVATION CU YD $45.00 50 $2,250.00 2521.501 4" CONCRETE WALK SQ FT $4.95 2230 $11,038.50 2521.501 6" CONCRETE WALK SQ FT $24.77 54 $1,337.58 2531.501 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT $25.00 31 $775.00 2531.618 TRUNCATED DOMES SQ FT $42.00 12 $504.00 2575.501 SEEDING ACRE $10,000.00 0.05 $500.00 2574.525 COMMON TOPSOIL BORROW (LV) CU YD $39.25 40 $1,570.00 Funding Category No. 001 Total: $18,285.08 Change Order No. 1 Total: $18,285.08 . runaing category is required for teaerai projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by —Working Days [ ] Is Increased by _ Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days Approved By Project Engineer: Kent Exner Approved By Contractor: Wm Mueller & Sons Inc Signed Signed Date: 09/25/2018 Phone: (320) 234-4212 Date: Phone: (952) 467-2720 Original to Project Engineer; Copy to Contractor Approved by Hutchinson City Council 09/25/2018. Signed Mayor, Gary Forcier Date: 09/25/2018 Signed City Administrator, Matthew Jaunich Date: 09/25/2018 Original Contract Amount: $1,572,106.30 Previous Change Orders: $ 0.00 Completion Date: 06/14/2019 STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER Page 1 of 1 City/County of City of Hutchinson Change Order No. 1 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. NA NA L10P18-10 L10P18-10 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Duininck Inc 408 6th St, P O Box 208 TOTAL CHANGE ORDER AMOUNT Prinsburg, MN 56281-0208 $731.25 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses safety concerns for Elk Park users. This Change Order results in an increase of $731.25 and does not affect the final completion date. COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount Funding Category No. 011 2557.603 SNOW FENCE LIN FT $2.25 325 $731.25 Funding Category No. 011 Total: $731.25 Change Order No. 1 Total: $731.25 * Funding category is required for federal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days kpproved By Project Engineer: Kent Exner Approved By Contractor: Duininck Inc Signed Signed Date: 09/25/2018 Phone: (320) 234-4212 Date: Phone: (320) 978-6011 Approved by Hutchinson City Council 09/25/2018. Signed Mayor, Gary Forcier Date: 09/25/2018 Signed Original Contract Amount $ City Administrator, Matt Januich Date: 09/25/2018 Original Contract Amount $159,747.20 Previous Change Orders: $0.00 Completion Date: 09/28/2018 CITY OF HUTCHINSON PROJECT L13P18-13 CHANGE ORDER NO. 1 CHANGE ORDER COMMENCEMENT OF DATE OF ISSUANCE September 5, 2018 CONTRACT TIME April 19, 2018 OWNER City of Hutchinson CONTRACTOR R & R Excavating, Inc. PROJECT Otter Lake Lift Station Rehabilitation Project/ L13P18-13 CONTRACT NO. L13P18-13 ENGINEER Nero Engineering YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENTS: DESCRIPTION: Extension of Substantial and Final Completion dates. Additional work for emergency siren power relocation to new control panel. REASON FOR CHANGE ORDER: Delay in control panel delivery. Siren is currently powered from existing panel which is being demolished. ATTACHMENTS: Letters from R&R Excavating, Inc. CHANGE IN CONTRACT PRICE Original Contract Price: $ 110,943.00 Net increase (decrease) from previous Change Orders: $ 0 Net increase f 4eereaso of this Change Order: $ 650.00 Revised Contract Price: $ 111,593.00 CHANGE IN CONTRACT TIMES Original Contract Times: (days or dates) Substantial Completion: August 31, 2018 Ready for Final Payment: September 14, 2018 Net increase (decrease) from previous Change Orders: (days) Substantial Completion: 0 Ready for Final Payment: 0 Net increase (Eleer-ease) of this Change Order: (days) Substantial Completion: 59 Ready for Final Payment: 59 Revised Contract Times: (days or dates) Substantial Completion: October 29, 2018 Ready for Final Payment: November 12, 2018 CONTRACTOR agrees that this Change Order includes any and all costs associated with or resulting from the change ordered herein, including all impacts, delays, and accelerated costs. Other than the dollar amount and time allowance listed above, there shall be no other dollar or time compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. RECOMMENDED: By: fIL EN EER (signature) Date: 9/5/2018 Nero Engineering Project No. 10018 City Project No. L13P18-13 APPROVED: By: OWNER (signature) Date: ACCEPTED: By: CONTRACTOR (signature) Date: CHANGE ORDER CO-1 EXCAVATING 1149 Hwy 22 S. j320j 587-5918 Hutchinson MN 55350 Fax 320 587--1044 Date: August 30, 2018 Attn: Jennifer Svennes, P.E. Nero Engineering Re: Hutchinson — Otter Lake Lift Station Rehabilitation Project (Letting No.13/Project No. 18-13) Substantial Completion Date Extension Request Jennifer, Per agreement 00520-2 Article 4.2, the substantial completion date of this project was set forth as August 31, 2018. Due to the substantial lead time to produce the control panels for this project, as of which today are still being programmed by Spring Lake Engineering, R&R Excavating would like to propose a new substantial completion date of October 15t". The control panels are the single most important piece of this project for progressing forward and since this has been a lengthy process, as they all are, we should not carry the burden of something that is out of our control. May 141h the submittals were approved, and the order was placed for the control panel with an expected 8-10 week lead time. This should have put the control panel being available in early August. Considering the density of our work schedule we already have/had committed to, we feel we are not at fault for any construction setbacks. Overall, this project will not take long to complete, but having everything ready and set in place is a major key with any lift station rehab. cody@rrexcavating.net 1320j587-5918 Office (320)587-1044 Fax (320)583-4687 Cell 1149 Hwy 22 S. (320) 587-5918 Hutchinson, MN 55350 Fax (320) 587-1044 Date September 5, 2018 Attn: Jennifer Svennes, P.E. Nero Engineering Re: Hutchinson - 2018 Otter Lake Lift Station Rehab Change Order #1 - Additional work for the emergency siren power relocation during the control panel repositioning. Item QtV Unit Total Bid #1 Emergency Siren Power Relocation 1.00 LS $650.00 TOTAL: $650.00 Approved By: L± Date: 9/5/2018 Cody Groenke Project Manager/Estimator cody(cDrrexcavating. net (320)587-5918 Office (320)587-1044 Fax (320)583-4687 Cell E X C AVAL T I N G CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/12/18 - 9/25/18 Check Date ------------------- 09/14/2018 Check ------------------- EFT780 Vendor Name ----------------------------------------------------------------- EFTPS Description -------------------------------------------------------------------------- PAYROLL 8/26 - 9/08/2018 Amount ------------------- 61,340.14 09/14/2018 EFT781 Minnesota Dept. of Revenue PAYROLL 8/26 - 9/08/2018 12,478.02 09/14/2018 EFT782 PROVIDENT LIFE AND ACCIDENT INS CO PAYROLL 8/26 - 9/08/2018 703.64 09/14/2018 EFT783 PERA PAYROLL 8/26 - 9/08/2018 49,491.23 09/14/2018 EFT784 TASC-Flex PAYROLL 8/26 - 9/08/2018 1,816.06 09/14/2018 EFT785 TASC-HSA PAYROLL 8/26 - 9/08/2018 12,794.36 09/14/2018 EFT786 ICMA PAYROLL 8/26 - 9/08/2018 2,448.56 09/14/2018 EFT787 VOYA PAYROLL 8/26 - 9/08/2018 740.00 09/14/2018 EFT788 MNDCP PAYROLL 8/26 - 9/08/2018 305.00 09/14/2018 202577 GIRARD, MITCHELL R PAYROLL 8/26 - 9/08/2018 390.00 09/14/2018 202578 NCPERS Minnesota PAYROLL 8/26 - 9/08/2018 384.00 09/14/2018 202579 HART PAYROLL 8/26 - 9/08/2018 566.37 09/25/2018 202580 48FORTY SOLUTIONS, LLC 08- B FRADE 48 X 40 PALLETS FOR CREEKSIDE 5,240.00 09/25/2018 202581 AARP SEPTEMBER INSTRUCTION 580.00 09/25/2018 202582 ABBY KAPING TRAVEL SOCCER REFUND 46.00 09/25/2018 202583 ACE HARDWARE VARIOUS R&M SUPPLIES 448.17 09/25/2018 202584 AG SYSTEMS SIGN R&M SUPPLIES - PARKS 175.00 09/25/2018 202585 ALPHA WIRELESS MAINT 9/1 - 10/1'18 - POLICE RADIOS 794.75 09/25/2018 202586 AMERICAN BOTTLING CO SEPTEMBER COST OF GOODS - LIQUOR 154.64 09/25/2018 202587 AMERICAN RED CROSS MAGGIE SCHROEDER: LIFEGUARDING, CPR 660.00 09/25/2018 202588 AMERICAN WATER WORKS ASSN AWWA MEMBERSHIP DUES: ERIC LEVINE 394.00 09/25/2018 202589 AMERI PRIDE SERVICES TOWEL BAR, MOPS, MATS 116.73 09/25/2018 202590 ANGELA KOGLIN REFUND DAMAGE DEPOSIT 300.00 09/25/2018 202591 ANIMAL MEDICAL CENTER ON CROW RIVER PROCESSING/BOARDING FEES 1,027.00 09/25/2018 202592 ARCTIC GLACIER USA INC. SEPTEMBER COST OF GOODS - LIQUOR 533.27 09/25/2018 202593 ARNESON DISTRIBUTING CO SEPTEMBER COST OF GOODS - LIQUOR 133.10 09/25/2018 202594 ARTISAN BEER COMPANY SEPTEMBER COST OF GOODS - LIQUOR 1,088.60 09/25/2018 202595 AUTO VALUE - GLENCOE VARIOUS AUTO R&M SUPPLIES 214.44 09/25/2018 202596 BECKER ARENA PRODUCTS DASHER BOARD COMPONENTS - CIVIC ARENA 1,239.86 09/25/2018 202597 BELLBOY CORP SEPTEMBER COST OF GOODS - LIQUOR 2,328.85 09/25/2018 202598 BERNICK'S SEPTEMBER COST OF GOODS - LIQUOR 1,168.71 09/25/2018 202599 BLUE VALLEY SOD REED SEDGE PEAT - CREEKSIDE INVENTORY 5,985.00 09/25/2018 202600 BOLTON & MENK INC. DESIGN/BID ADMIN 8 UNITT-HANGAR CONSTRUCT 3,273.18 09/25/2018 202601 BRADLEY SECURITY LLC REC CENTER GYM: INSTALL NEW EXIT DEVICES 168.50 09/25/2018 202602 BRANDON TIRE CO GRADER: TIRE REPAIR - PARKS 56.50 09/25/2018 202603 BRAUN INTERTEC CORP CENTURY AVE SE SP 133-125-002: PROF SERV 3,179.75 09/25/2018 202604 BREAKTHRU BEVERAGE SEPTEMBER COST OF GOODS - LIQUOR 11,660.58 09/25/2018 202605 C & L DISTRIBUTING SEPTEMBER COST OF GOODS - LIQUOR 45,008.07 09/25/2018 202606 CARD SERVICES CASH WISE - CONCESSIONS / OTHER DEPT PURCH 1,154.78 09/25/2018 202607 CARDIAC SCIENCE AED ELECTRODES - POLICE 40.80 09/25/2018 202608 CARTER, RANDY REIMB: WORK PANTS 119.97 09/25/2018 202609 CASEY BRYGGER REFUND DAMAGE DEPOSIT- EVENT CENTER 275.84 09/25/2018 202610 CC RAUCHWAITER LIQUOR REFUND - SHORTED CUSTOMER'S CHANGE 10.00 09/25/2018 202611 CENTRAL HYDRAULICS VARIOUS R&M SUPPLIES 97.78 09/25/2018 202612 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE 138.88 09/25/2018 202613 CINTAS CORPORATION HANDCLEANER, TOWELS, MOP, SIG AIR, MATS, 217.31 09/25/2018 202614 CLARKE ENVIRONMENTAL MOSQUITO MANAG ENVIRONMENTAL MOSQUITE MGMT SERVICE 11,090.00 09/25/2018 202615 COLDSPRING COMP NICHE PLAQUES (2) - CEMETERY 496.00 09/25/2018 202616 CONNELLY CARPET CLEANING CARPETS CLEANED - 3 OFFICES AT WWTP 150.00 09/25/2018 202617 CORNER POST EROSION CONTROL PMP 2016 REPAIR WORK DUE TO TOPSOIL ISSUE 13,255.08 09/25/2018 202618 CROW RIVER AUTO & TRUCK REPAIR REPAIRS TO THREE VEHICLES - STREETS AND POLICE 1,408.12 09/25/2018 202619 CROW RIVER FLORAL & GIFTS PLANT FOR POLICE OFFICER 47.49 09/25/2018 202620 CROW RIVER OFFICIALS ASSN SEPT & OCT - YOUTH SOCCER & TACKLE FOOTB 2,665.00 09/25/2018 202621 CROW RIVER PRESS INC SENIOR NEWSLETTER PRINTING 93.41 09/25/2018 202622 DEMENGE, DAVID UB refund for account: 3-815-5700-9-01 112.48 09/25/2018 202623 DEMEYER, JODI UB refund for account: 2-670-0240-7-01 41.11 09/25/2018 202624 DEZURIK, INC R&M PARTS FOR WTP 2,235.00 09/25/2018 202625 DLT SOLUTIONS, LLC AUTOCAD ANNUAL RENEWAL- BILLED TO HUC 1,303.40 09/25/2018 202626 DOUGHERTY, MOLENDA,SOLFEST,HILLS & #15206 40359 - EE INVESTIGATION BILLING AUGUST 2,048.34 09/25/2018 202627 DPC INDUSTRIES INC CHEMICALS FOR WTP & WWTP 2,211.84 09/25/2018 1202628 IDUNDEE ARRANGEMENT: HATTEN FUNERAL - CITY 35.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/12/18 - 9/25/18 Check Date ------------------- 09/25/2018 Check ------------------- 202629 Vendor Name ----------------------------------------------------------------- ECOLAB PEST ELIMINATION Description -------------------------------------------------------------------------- PEST CONTROL- POLICE Amount ------------------- 64.93 09/25/2018 202630 EHLERS & ASSOCIATES INC WARRIOR TIF DISTRICT - 2ND HALF FEE 4,490.00 09/25/2018 202631 ELK RIVER COMPOSTING INC CONTRACTED COMPOST 6/4 - 7/20'18 16,157.92 09/25/2018 202632 ERICKSON, CHRISTINE REIMB: MEALS -ARENA CONFERENCE 13.75 09/25/2018 202633 ERIN GREGOR REIMB: PROF MEMBERSHIP FEE ICE INSTRUCTIONS 85.00 09/25/2018 202634 FASTENAL COMPANY VARIOUS R&M SUPPLIES 690.85 09/25/2018 202635 FENSKE'SSTUMP REMOVAL STUMP REMOVAL AT SEVERAL LOCATIONS/PARKS 10,523.00 09/25/2018 202636 FIRE SAFETY USA INC GLOVES FOR FIREFIGHTERS 857.00 09/25/2018 202637 FIRST ADVANTAGE LNS OCC HEALTH SOLU DRUG TESTING FOR EMPLOYEES 390.88 09/25/2018 202638 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE FOR CITY CENTER 76.00 09/25/2018 202639 GEB ELECTRIC INC CHECK RECEPTICLES AT RECREATION BUILDING 92.50 09/25/2018 202640 GRAINGER VARIOUS R&M SUPPLIES 346.32 09/25/2018 202641 GRAPE BEGINNINGS, INC SEPTEMBER COST OF GOODS - LIQUOR 616.00 09/25/2018 202642 HANSEN GRAVEL INC. MEEKER ROCK & DELIVERY - CIVIC ARENA 386.00 09/25/2018 202643 HANSON & VASEK CONSTRUCTION CATCH BASIN REPAIR / CROSSWALK LIGHT PROJECT 2,135.00 09/25/2018 202644 HAUGEN, MARV REIMB: MILEAGE - MEET W/ SKATING PROGRAM 38.15 09/25/2018 202645 HAWKINS INC CHEMICALS FOR WATERPARK 2,036.80 09/25/2018 202646 HILLYARD / HUTCHINSON VARIOUS JANITORIAL SUPPLIES 1,144.06 09/25/2018 202647 HJERPE CONTRACTING REPLACE GATE VALVE @ MCDONALD & LAKEWOOD 5,304.90 09/25/2018 202648 HOFF, RANDY ARRANGEMENT: HATTEN FUNERAL- POLICE DEPT 65.50 09/25/2018 202649 HOHENSTEINS INC SEPTEMBER COST OF GOODS - LIQUOR 1,021.50 09/25/2018 202650 HOISINGTON KOEGLER GROUP INC AUGUST PROF SERV: PARKS MASTER PLAN 7,065.25 09/25/2018 202651 HOLT-PETERSON BUS TRAVEL COST FOR 3 SENIOR CENTER TRIPS 1,855.00 09/25/2018 202652 HOVERSTEN, CHRIS UB refund for account: 2-488-5200-8-00 9.66 09/25/2018 202653 HUTCHINSON AREA CHAMBER OF COMMERCE HUTCH LEADERSHIP INSTITUTE - 2 POLICE EEs 1,200.00 09/25/2018 202654 HUTCHINSON CO-OP DIESEL, GAS, GRASS SEED, LP, TIRE REPAIR 33,942.79 09/25/2018 202655 HUTCHINSON HEALTH EMPLOYEE TESTING 741.00 09/25/2018 202656 HUTCHINSON LEADER ADVERTISING - LIQUOR STORE & VARIOUS DEPTS 2,622.15 09/25/2018 202657 HUTCHINSON SENIOR ADVISORY BOARD REIMB SENIOR TOUR OLD LOG THEATER DEPOSIT 470.00 09/25/2018 202658 HUTCHINSON UTILITIES AUG UTILITIES 8/1 - 9/1'18 73,165.75 09/25/2018 202659 HUTCHINSON UTILITIES PLOW BLADE- PARKS 508.73 09/25/2018 202660 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES -VARIOUS DEPARTMENTS 923.78 09/25/2018 202661 HUTCHINSON, CITY OF CITY FACILITY STORM WATER FEES / HATS WAT/SEW 6,063.28 09/25/2018 202662 INDIGITAL, INC. BUILDING INSPECTION DOCUMENT SCANNING 4,661.66 09/25/2018 202663 INDUSTRIAL HYGIENE CONSULTING, CORP CITY HOME IMPRV PROG - TIF: JULIE BRACKE (HRA) 550.00 09/25/2018 202664 INGSTAD BROADCASTING AUGUST ADVERTISING - LIQUOR STORE 256.00 09/25/2018 202665 INTEGRATED POWER SERVICES LLC EQUIPMENT PARTS FOR WWTP 483.41 09/25/2018 202666 JAY MALONE MOTORS AUTO REPAIR PARTS - WTP 80.42 09/25/2018 202667 JEFF MEEHAN SALES INC. AUGUST 2018 CREEKSIDE COMMISSIONS 1,544.56 09/25/2018 202668 JEFFERSON FIRE & SAFETY INC FIRE GEAR - 50% CITY, 50% RURAL FIRE 7,923.00 09/25/2018 202669 JJ TAYLOR DIST OF MN SEPTEMBER COST OF GOODS - LIQUOR 6,777.45 09/25/2018 202670 JOHNSON BROTHERS LIQUOR CO. SEPTEMBER COST OF GOODS - LIQUOR 13,456.53 09/25/2018 202671 JONI SELLE REFUND: K/1 SOCCER FEE 26.00 09/25/2018 202672 JOY ZIMMERMAN REFUND: CAMPGROUND FEE FOR 1 NIGHT 20.00 09/25/2018 202673 JUUL CONTRACTING CO REPLACE VALVE BOX TOP SECTION & COVER 10,550.00 09/25/2018 202674 KELLER, MATTHEW REIMB: BIOSOLIDS CLASS/EXAM FEE, MEALS/MILES 765.18 09/25/2018 202675 KERI'S CLEANING 9/1- 9/15 CITY CTR, LIBRARY, SR DINE, FIRE DEPT 2,044.00 09/25/2018 202676 KOHLS SWEEPING SERVICE AUGUST DOZER PILING AT CREEKSIDE & HATS 5,590.00 09/25/2018 202677 L & P SUPPLY CO MOWER BLADES & PARTS / RENT GATOR FOR STWT 1,636.50 09/25/2018 202678 LANDSKAPINGS FIX YARD @ 775 MADISON ST 200.00 09/25/2018 202679 LEAGUE OF MN CITIES MEMBERSHIP DUES 2018 - 2019 12,849.00 09/25/2018 202680 LEAGUE OF MN CITIES -INS TRUST PROP/LIAB INSURANCE PREMIUMS 10/1-12/31/2018 58,767.00 09/25/2018 202681 LIEN, MIKE REIMB: PARKING, GRANT ACCEPTANCE 439.66 09/25/2018 202682 LOCHER BROTHERS INC SEPTEMBER COST OF GOODS - LIQUOR 23,158.65 09/25/2018 202683 LOGIS AUG APPL SUP-GIS BASE 13,962.49 09/25/2018 202684 LYNDE & MCLEOD INC. COMPOST PURCHASE FOR CREEKSIDE BAGGING 227.65 09/25/2018 202685 M-R SIGN SIGNS FOR STREET DEPT 387.99 09/25/2018 202686 MARCO TECHNOLOGIES, LLC EDA - COPIER CHARGE 8/4 - 9/3'18 48.27 09/25/2018 202687 MARIE FELBER REFUND SHELETER RENTAL 40.00 09/25/2018 202688 MAYTAG LAUNDRY & CAR WASH 8/10, 8/14, 8/22 CLEANING SERVICE - EVENT CENTER 201.97 09/25/2018 1202689 1 MCLEOD COUNTY HIGHWAY DEPT. ICUTTING EDGES FOR SHARED LOADER 592.68 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/12/18 - 9/25/18 Check Date 09/25/2-0-1-8 ----- Check - -2-0-2-6--9-0----------- Vendor Name -M---C-L-E--O--D--F--O--R--T--O-M--O-R--R-O-W--------------------------- ----- Description -------------------------------------------------------------------------- LEADERSHIP PROGRAM PARTICIPATION: J NAVRATIL Amount ------------------- 475.00 09/25/2018 202691 MEDICA October Medical Insurance 139,068.96 09/25/2018 202692 MEEKER WASHED SAND & GRAVEL SAND FOR CREEKSIDE BAGGING 2,213.40 09/25/2018 202693 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 562.62 09/25/2018 202694 MESSAGE MEDIA U.S.A., INC AUGUST SERVICES 30.00 09/25/2018 202695 MILLNER HERITAGE VINEYARD & WINERY SEPTEMBER COST OF GOODS - LIQUOR 577.20 09/25/2018 202696 MINI BIFF MINI BIFFS AT 3 LOCATIONS 180.89 09/25/2018 202697 MINNEAPOLIS, CITY OF JULY APS TRANS FEES 45.90 09/25/2018 202698 MINNESOTAASSN OF CEMETERIES 2018 ANNUAL DUES 85.00 09/25/2018 202699 MINNESOTA DEPT OF HEALTH OPERATOR EXAM APPLICATION 32.00 09/25/2018 202700 MINNESOTA DEPT OF LABOR & INDUSTRY PRESSURE VESSEL 10.00 09/25/2018 202701 MINNESOTA RURAL WATER ASSN WATER C & D REFRESHER 255.00 09/25/2018 202702 MINNESOTA VALLEY TESTING LAB BOD CARBON, NITROGEN TESTING WWTP 630.60 09/25/2018 202703 MYGUY INC. BLENDCO TANK- EQUIP PART FOR HATS 30.00 09/25/2018 202704 N-DIMENSION SOLUTIONS ANNUAL SOFTWARE RENEWAL- IT/VARIOUS DEPTS 5,000.00 09/25/2018 202705 NAVRATIL, JAMES WINTER BOOTS REIMB 125.00 09/25/2018 202706 NERO ENGINEERING LLC LIFT STATION & WWTF FACILITY ASSESSMENT 7,066.20 09/25/2018 202707 NORTH CENTRAL LABORATORIES CHEMICALS FOR WWTP 302.29 09/25/2018 202708 NORTH DAKOTA DEPT OF AG LICENSE RENEWAL FERTILIZER - CREEKSIDE 300.00 09/25/2018 202709 NORTHERN STATES SUPPLY INC VARIOUS TOOLS - STREETS & HATS 668.53 09/25/2018 202710 NUVERA SEPT PHONE SERVICES 5,549.33 09/25/2018 202711 OFFICE DEPOT VARIOUS OFFICE SUPPLIES 131.55 09/25/2018 202712 OLSEN CHAIN & CABLE CO. HOIST ANNUAL INSPECTION - WWTP 1,896.19 09/25/2018 202713 PAUSTIS WINE COMPANY SEPTEMBER COST OF GOODS - LIQUOR 1,242.91 09/25/2018 202714 PEAT INC. BROWN PEAT SPHAGNUM - CREEKSIDE BAGGING 8,170.00 09/25/2018 202715 PENMAC STAFFING SERVICES, INC. TEMPORARY STAFFING CREEKSIDE - AUGUST 4,734.84 09/25/2018 202716 PHILLIPS WINE & SPIRITS SEPTEMBER COST OF GOODS - LIQUOR 9,179.61 09/25/2018 202717 PLUNKETTS PEST CONTROL GENERAL PEST CONTROL: SEPT 2018 - AUG 2 911.27 09/25/2018 202718 PRO AUTO MN INC. 2013 CAPRICE: OIL CHANGE 87.51 09/25/2018 202719 QUADE ELECTRIC PEDESTRIAN FLASHING CROSSING SYSTEM 11,919.20 09/25/2018 202720 REINER ENTERPRISES INC FLATBED TRUCKING FOR CREEKSIDE PRODUCT 1,648.66 09/25/2018 202721 REINER, HENRY OVERPAYMENT ON 2018 HANGAR RENTAL 80.00 09/25/2018 202722 RUNNING'S SUPPLY VARIOUS R&M SUPPLIES 987.91 09/25/2018 202723 SEPPELT, MILES REIMB: MTG IN DULUTH W/ B FORCIER 148.24 09/25/2018 202724 SHARI ZIEMAN REFUND DAMAGE DEPOSIT- EVENT CENTER 280.30 09/25/2018 202725 SHORT-ELLIOT-HENDRICKSON, INC CENTURY AVE & BRIDGE SEALANT PROJECTS 7,076.57 09/25/2018 202726 SITYANN TRUCKING, LLC HUTCH TO WATERLOO IA - CREEKSIDE FREIGHT 650.00 09/25/2018 202727 SIMONSON LUMBER CO SUPPLIES FOR EDA INCUBATOR - SEAL DOORWAY 190.02 09/25/2018 202728 SITEONE LANDSCAPE SUPPLY RISER EXTENSION - PARKS 30.66 09/25/2018 202729 SOUTHERN WINE & SPIRITS OF MN SEPTEMBER COST OF GOODS - LIQUOR 22,143.92 09/25/2018 202730 SPECIAL OPERATIONS TRAINING ASSOC REGISTRATION - TEAM LEADER DEVELOPMENT - PD 99.00 09/25/2018 202731 STANDARD PRINTING-N-MAILING AUGUST MAILING SERVICE / SEPT UB BILLS 1,545.54 09/25/2018 202732 STANLEY ACCESS TECH LLC INSTALL 2 ADA COMPLIANT DOOR OPENERS - ARENA 6,200.00 09/25/2018 202733 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 1,100.71 09/25/2018 202734 STEPHANIE NELSON REIMB: SHOULDER PADS FOR YOUTH FOOTBALL 20.00 09/25/2018 202735 STREICH TRUCKING CREEKSIDE FREIGHT VARIOUS LOCATIONS 975.00 09/25/2018 202736 SYSCO WESTERN MN CONCESSION SUPPLIES - RECREATION 547.67 09/25/2018 202737 TEK MECHANICAL LABOR FOR FREEZER: BLOWER FAN BELT- WTP 316.24 09/25/2018 202738 THE SIGN SHOP TOUCHUP PAINTING OF HUTCHINSON SIGNS 7,800.00 09/25/2018 202739 THOMSON REUTERS-WEST AUGUST WEST INFO CHARGES - LEGAL 1,267.81 09/25/2018 202740 TITAN MACHINERY CREEKSIDE REPAIRS - SCREENER & WHEEL LOADER 1,622.83 09/25/2018 202741 TREBIL, BARRY UB refund for account: 2-035-6350-8-02 27.12 09/25/2018 202742 TRI-STATE BOBCAT 2018 DUTCHMAN PALLET PAWS - CITY/SCHOOL 6,900.00 09/25/2018 202743 TWO WAY COMMUNICATIONS INC TANKER 6 RADIO REPAIR 90.00 09/25/2018 202744 UNIVERSITY OF MINNESOTA-PSEE REGISTRATION: DONOVAN SCHUETTE 145.00 09/25/2018 202745 UNUM LIFE INSURANCE CO OF AMERICA October Life Insurance 2,328.38 09/25/2018 202746 US COMPOSTING COUNCIL STA RENEWAL & MEMBERSHIP 1,600.00 09/25/2018 202747 USA BLUE BOOK EQUIPMENT PARTS FOR WTP 511.44 09/25/2018 202748 VER-TECH SOLUTIONS & SERVICES SEPT RENTAL- DISHMACHINE AT SENIOR DINING 69.95 09/25/2018 202749 VERIZON WIRELESS AUG 03 - SEP 02 SERVICES 38.07 09/25/2018 1202750 IVIKING BEER ISEPTEMBER COST OF GOODS - LIQUOR 8,222.15 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/12/18 - 9/25/18 Check Date ------------------- 09/25/2018 Check ------------------- 202751 Vendor Name ----------------------------------------------------------------- VIKING COCA COLA Description -------------------------------------------------------------------------- SEPTEMBER COST OF GOODS - LIQUOR Amount ------------------- 543.30 09/25/2018 202752 VIKING SIGNS & GRAPHICS INC SIGNS FOR WATERPARK, ROBERTS PARK, OTHER 1,935.00 09/25/2018 202753 VIVID IMAGE WEBSITE UPDATES, MAINT & TECH SUPPORT 27.50 09/25/2018 202754 WASTE MANAGEMENT OF WI -MN REFUSE DISPOSAL 8/16 - 8/31'18 6,744.76 09/25/2018 202755 WEST CENTRAL SANITATION INC. AUGUST REFUSE HAULING SERVICE 47,963.61 09/25/2018 202756 WEST CENTRAL SHREDDING AUGUST SHREDDING - CITY CENTER & POLICE 50.00 09/25/2018 202757 WINE MERCHANTS INC SEPTEMBER COST OF GOODS - LIQUOR 113.88 09/25/2018 202758 WM MUELLER & SONS FINE ASPHALT 1,215.78 09/25/2018 202759 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY - SCHEMATIC DESIGN 7,749.00 Total- Check Disbursements: $ 953,510.25 Department Purchasing Card Activity - August 2018 Date Dept Vendor Name Description Amount 08/13/2018 ADMIN INTERNATION ICMA- AppliedKnowledgeAssessmentFee 50.00 08/13/2018 ADMIN WALMART Election Supplies 24.07 08/13/2018 ADMIN DOLLAR TREE Election Supplies 36.51 08/14/2018 ADMIN CASH WISE Election Supplies - Food 78.69 08/15/2018 ADMIN WALMART Election Supplies 73.22 08/16/2018 ADMIN SUBWAY Election Supplies - Food 199.30 08/27/2018 FINANCE MINNESOTAGFOA BeginningGovtAccountingSeminar -Calyn 20.00 08/01/2018 IT AMAZON Speakers for John Paulson computer 21.75 08/03/2018 IT AMAZON Patch Cables Server Room 79.60 08/15/2018 IT AMAZON EDA Intern monitor stand 68.49 08/16/2018 IT BESTBUY Matt Cheney Ipad 1,020.05 08/17/2018 IT AMAZON Lock repair for Library JJ 22.95 08/21/2018 IT AMAZON Keyboard Matt Cheney 130.70 08/21/2018 IT AMAZON Wireless mouse and keyboard John Paulson 59.98 08/22/2018 IT ZOHO CORPORATION Help Desk Software 1,195.00 08/30/2018 IT FS SCHEDULEWERKS Schedule Werks Arena 470.00 08/31/2018 IT AMAZON Keyboard Mary Christensen 50.68 08/07/2018 PLANNING FREDPRYOR CAREERTRACK Training class for JJ. 399.00 08/24/2018 PLANNING PAYPAL rental inspection training for Dave Halquist. 90.00 08/22/2018 POLICE SIGNSDIRECT Traffic Cones and Handicap Parking Signs 116.50 08/22/2018 POLICE HEALTHYCOM/HOSP.GIFTSHOP Flowers 31.27 08/22/2018 POLICE MINNESOTA SHERIFF'S ASSOCIATION Training 240.00 08/01/2018 PRCE TWINS BALLPARK LLC Twins Tickets 140.00 08/02/2018 PRCE MBS STANDOFFS COM Concrete Anchors 39.93 08/09/2018 PRCE COASTAL POND SUPPLY Fountain Head-270-4500-54360-3714 379.57 08/17/2018 PRCE ALL SPORTS AMERICA LTD Football Gear 1,778.63 08/17/2018 PRCE AMAZON George Foreman Electric Grill 46.36 08/17/2018 PRCE EPIC SPORTS, INC. Soccer Jerseys 17.78 08/20/2018 PRCE WALMART Helium 28.96 08/20/2018 PRCE RESEQUIPSOL Popcorn Popper 1,148.82 08/20/2018 PRCE AMAZON Assorted Supplies 68.86 08/27/2018 PRCE DOLLAR TREE Knifes, cutting mat, and cling wrap 5.37 08/27/2018 PRCE ALDI72018 Food 20.43 08/22/2018 PRCE SUGAR LAKE LODGE Refund prior month payment (308.59) 08/30/2018 PRCE ALL SPORTS AMERICA LTD Football Pants 125.33 08/17/2018 PUB WKS BESTBUY Security System Improvements 739.97 08/20/2018 PUB WKS SEALMASTER OF MINNESOTA Roadway Patching Sealant Material 407.94 08/08/2018 CREEKSIDE SPS COMMERCE July SPS for Bomgaars, UH & ACE Hardware 230.60 08/20/2018 CREEKSIDE CASH WISE Breakroom coffee 23.94 08/20/2018 CREEKSIDE CASH WISE Office coffee 25.84 08/01/2018 LIQUOR FACEBOOK Facebook advertising 44.11 08/01/2018 LIQUOR FACEBOOK Facebook to Instagram advertising 1.89 08/03/2018 LIQUOR HUTCHINSON ACE Bug spray 6.99 08/10/2018 LIQUOR MENARDS HUTCHINSON replacement light bulbs 68.64 08/13/2018 LIQUOR FACEBOOK Facebook to Instagram advertising 6.05 08/13/2018 LIQUOR FACEBOOK Facebook advertising 43.95 08/16/2018 ILIQUOR I RETAIL INFORMATION TEC Monthly Card Defender billing from RITE 42.75 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/12/18 - 9/25/18 Check Date ------------------- 08/23/2018 Check ------------------- LIQUOR Vendor Name ----------------------------------------------------------------- EIG CONSTANTCONTACT.COM Description -------------------------------------------------------------------------- email blast advertising Amount ------------------- 70.00 08/24/2018 LIQUOR MENARDS HUTCHINSON replacement light bulbs 9.64 08/30/2018 LIQUOR AMAZON Blood Borne Pathogen Clean Up Kits 57.72 08/14/2018 EDA MIDAMERICA EDC Reg fee -Mid -America EDC award nomination-TigerP 100.00 08/23/2018 EDA SUBWAY Lunches for EDA Finance Team meeting 68.47 08/23/2018 EDA HUTCHINSON ACE Roundup to kill weeds at Enterprise Center 6.43 08/27/2018 EDA CROW RIVER WINERY Reception for Consul General Ito and party 577.71 08/22/2018 EDA ZELLAS Lunch at Zellas for Consul General Ito and party 279.60 08/29/2018 EDA KENDELL DOORS & HARDWARE Door lock core on back door of Laser Dynamics space 55.43 08/30/2018 EDA MAIN STREET SPORTS BAR Lunches for EDA Board meeting 70.87 Total- Purchasing Cards $ 10,907.75 GRANDTOTAL $ 964,418.00 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Bobbing Bobbers Brewing Company LLC - Amend Taproom License Department: Administration LICENSE SECTION Meeting Date: 9/25/2018 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Daniel Hart of Bobbing Bobbers Brewing Company LLC has submitted a request to amend his taproom license to include consumption of alcoholic beverages outdoors at designated picnic tables located next to the taproom building. Hutchinson City Code states that "It is the responsibility of the license holder to advise the City Council of any substantial remodeling of the premises, including, but not limited to, any enlarging, alteration or extension of the premises." Although this modification is not substantial, the consumption of alcoholic beverages will be extended outside of the building and therefore the request is before the Council to amend the taproom license to include the outside area. A schematic is included indicating the designated outside area. The Hutchinson Police Department is aware of this request and does not have any concerns. This request is similar to the authorization given to Sonora's for their outside dining/drinking area. BOARD ACTION REQUESTED: Approve amending taproom license to Bobbing Bobber Brewing Company LLC located at 900 Hwy 15 South in Hutchinson, Minnesota, to extend alcoholic beverage consumption area to outdoor picnic tables as designated. Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Dan Hart Bobbing Bobber Brewing Company 900 Highway 15 S Hutchinson, MN 55350 September 20th, 2018 Hutchinson City Council 111 Hassan ST SE Hutchinson, MN 55350 Re: Outside picnic tables for consumption of beer To The Members of the Hutchinson City Council, I am writing to seek approval to allow alcoholic malt beverage beer to be drank outside of Bobbing Bobber Brewing Company in a designated area per the attached map. This would be for our picnic tables outside. My employees would not serve outside in this area, but I am seeking approval to allow my customers to carry a drink from inside to outside in this area. A map of the proposed area is attached to this letter. Note that the area will not take up any parking spots or obstruct entries and exits. I have discussed this matter with City Attorney Marc Sebora and Administrative Coordinator Melissa Starke. The recommended course of action was to send this letter to the Council recommending amending the taproom license to include this schematic. I am looking forward to allowing my customers this convenience and appreciate your consideration of the matter. If you have any questions, please don't hesitate to call me at (612) 940-0720. Sincerely, Dan Hart President Bobbing Bobber Brewing Company aooa dooc °o� LY o Ix o W W m m C o�0, a LU W tn W 3Wza povo N FL Z N 0 0 o 0 o CL 0Ia z Q a H � HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Review of Agreement for Environmental Permitting Legal Services Department: PW/Wastewater LICENSE SECTION Meeting Date: 9/25/2018 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner/John Paulson Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In late June the City received notification from the MPCA regarding new proposed wastewater effluent limits that would be included in the reissuance of the City's NPDES wastewater discharge permit. The permit included limits for some parameters that were previously "monitor only" and did not have numeric limits. The monthly average Phosphorus limit being proposed was also much lower, 0.32 mg/L, than the current limit of 1.0 mg/L. City staff has remained engaged with MPCA permitting staff to collect and review any pertinent information that affects the development of these limits. A summary of the permit re -issuance kickoff meeting is attached for your reference. The City is MESERB member which includes permit review services by Flaherty & Hood that is a high level analysis of the proposed permit limits and includes limited support in responding the MPCA's initial Permit Development Letter. The MESERB review service does not include a full comprehensive delve into the data used to develop 7Q10 flow. Staff believes it would be in the City's best interest to utilize the environmental permitting legal services of Flaherty & Hood for a not -to -exceed amount of $5,000. This is the first step in what will be a lengthy permitting process. Additional technical support and further evaluation of the nutrient removal potential of the Wastewater Plant will be needed to fully understand the options available to meet the final limits that have yet to be established. Also, the Resource Allocation Committee reviewed the permitting process and the need for additional technical support at their most recent meeting and agreed that this approach appears to be appropriate and reasonable. At this point, staff would appreciate any input regarding this topic as the permitting process continues moving forward. BOARD ACTION REQUESTED: Approval of Flaherty and Hood Agreement for Environmental Permitting Legal Services. Fiscal Impact: $ 5,000.00 Funding Source: Wastewater Professional Services FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: AGREEMENT FOR ENVIRONMENTAL PERMITTING LEGAL SERVICES This Agreement is entered into as of the 25th day of September, 2018 by and between the law firm of Flaherty & Hood, P.A., and the City of Hutchinson, Minnesota ("City") for representation related to the City's National Pollutant Discharge Elimination System ("NPDES") Permit: WITNESSETH, that the City desires to engage Flaherty & Hood, P.A. to render certain professional services not -to -exceed $5,000 related to the City's NPDES permit consistent with the scope of services described below: 1. Scone of Services. Flaherty & Hood, P.A., as directed by the City, shall represent the City's interests with respect to its NPDES permit by performing legal services including, but not limited to the following; a. Represent the City before the Minnesota Pollution Control Agency ("MPCA") and assist the City in permit negotiations with the MPCA; b. Perform a technical and regulatory review of the City's NPDES permit and any limits, conditions, standards or other factors necessary to represent the City's interests; Coordinate and manage Hall & Associates to perform a review of MPCA's derivation of the City's 7Q 10 and a high-level review of MPCA's reasonable potential analysis related to the City's NPDES permit; d. Draft and/or assist the City prepare a response to the ASAP letter sent to the City by MPCA on June 29, 2018. 2. Compensation: Not -to Exceed and Method of Payment. If the $5,000 not -to -exceed contract limit is reached, Flaherty & Hood and/or its consultants will immediately cease performing services under this agreement until expressly authorized by the City to continue. Any additional services authorized by the City will be performed and billed based on the hourly rates contained in Attachment A. The City shall pay to Flaherty & Hood, P.A., and/or its consultants on a monthly basis, fees incurred to date based on the hours of services provided and hourly rates contained in Attachment A. Expenses including, but not limited to, the production of documents, delivery services, postage, long distance telephone, facsimile charges, and travel and meal expenses shall be billed separately. Billing Statement. Flaherty & Hood, P.A. shall submit a statement to City each month indicating the amount due under this Agreement. Flaherty & Hood, P.A. will prepare and make available to the City a reasonably detailed statement of time and charges for all time recorded and expenses incurred during the preceding calendar month under this Agreement, including a description of all services performed during such period. The City will be billed separately for any work performed by the authorized technical consultant(s) engaged by the City. 4. DeliveEy of Services. Daniel Marx shall assume primary responsibility for delivering the services required by this Agreement with assistance by other employees of Flaherty & Hood, P.A. as may become necessary. With the approval of the City, Flaherty & Hood, P.A. may contract with consultants who are not members of the firm to provide services required by this agreement, including but not limited to John Hall of Hall & Associates, Washington, D.C. 5. Additional Services and Compensation. The services described in Paragraph 1 can be expanded for additional compensation by mutual agreement of City and Flaherty & Hood, P.A. 6. Insurance. Flaherty & Hood, P.A. shall maintain a minimum of $2,000,000.00 in malpractice insurance for the duration of the agreement. 7. Reports. Upon request by the City, Flaherty & Hood, P.A. shall report to City either orally or in writing, on services provided pursuant to this Agreement. 8. Term of Agreement. The services of Flaherty & Hood, P.A. provided under this contract are to commence on and terminate by written notice per item 9. 9. Conflict of Interest. Flaherty & Hood, P.A. is not aware of any current conflict of interest in representation of the City. Should any actual conflict arise, Flaherty & Hood, P.A. shall immediately advise all parties and reach a mutually satisfactory solution. 10. Termination of Agreement. This Agreement may be terminated by the City or Flaherty & Hood, P.A. at any time by written notice to the other. 11. Amendment to Agreement. This Agreement can be amended or supplemented by written agreement of Flaherty & Hood, P.A. and City. IN WITNESS WHEREOF, City and Flaherty & Hood, P.A. have executed this Agreement on the date first above written. If this Agreement is satisfactory, please sign both copies and return one copy to FIaherty & Hood, P.A. The City should retain the second copy for its files. CITY OF HUTCHINSON Gary Forcier , Its Mayor By: Matthew Jaunich , Its City Administrator Date: 09/25/2018 FLAHERTY & HOOD, P.A. By: Christopher M. Hood Date: t /L 4 ATTACHMENT A 2018-2019 hourly rates for Flaherty & Hood, P.A. personnel providing services to the City exclusively under this contract: Principal/Senior Attorney Christopher M. Hood $170.00 Robert T, Scott Associate Attorney $150.00 Daniel M. Marx Associate Attorney $140.00 Gretel Lee Litigation Rate Principal/Senior Attorney $185.00 Associate $170.00 Please note that Daniel Marx would be performing the majority of the legal services at issue and the applicable Associate Attorney/Lobbyist rate would apply. Meeting Highlights —12 July 2018; 1-3 pm City of Hutchinson Hutchinson WWTF Attendees: Randy Czech, City of Hutchinson John Olson, City of Hutchinson Eric Levine, City of Hutchinson Tim Gratke, City of Hutchinson Joel Peck, MPCA Steve Weiss, MPCA Eric Meester, Nero Engineering Kent Exner, City of Hutchinson Abram Peterson, MPCA (phone) Jennifer Svennes, Nero Engineering Jon Groethe, MN Dept of Health Matt Lindon, MPCA Paul Kimman, MPCA John Paulson, City of Hutchinson Deb Paulson, City of Hutchinson Holly Kvittem, MPCA Dann White, MPCA (phone) Permit reissuance process I. Permit application for reissuance was submitted to the MPCA 09-29-2016 a. Assigned MPCA permit writer is Ashley Wahl; b. Due to the Crow River Watershed reviews being recently completed and in an attempt to keep the "crow facilities" reissuances proceeding, Holly Kvittem is reissuing the Hutchinson WWTF NPDES/SDS permit this reissuance. c. The permit will go back to Ashley after this reissuance. Effluent Limit Review Summary Facility currently has limits for: a. Total Mercury (6.9 ng/L calendar quarter maximum) b. Various limits for Ammonia -Nitrogen c. Dissolved Oxygen d. 2 — total phosphorus limits (6,001 kg/yr, 12-month moving total; 1.0 mg/L calendar month average; Jan -Dec) III. Revised monitoring requirements a. Nitrogen monitoring: i. Addition of monitoring for nitrogen series on the influent WS station (nitrite + nitrate, nitrogen; total nitrogen; total Kjeldahl nitrogen) ii. Total nitrogen monitoring added to the effluent SD station b. Mercury monitoring: i. In addition to the existing monitoring of total mercury, monitoring for dissolved mercury and TSS grab Hg has been added to the effluent SD station IV. New limits (Dann White (MPCA toxics Reviewer) to give explanation on toxics review) Total Mercury i. There is an existing limit of 6.9 ng/L calendar quarter maximum 1. Region V EPA no longer allows this type of limit — they need a monthly average limit, not a rolling average limit ii. Revised limits include: 1. 10.1 ng/L (calendar month average) 2. 18.7 ng/L (daily max) iii. Discussion of monitoring/reporting requirements in the permit: 1. Twice per month, every other month (Jan, Mar, May, Jul, Sep, Nov) for total mercury, dissolved mercury, & TSS grab Hg on effluent SD station. 2. Monitoring for total mercury on influent WS station will mirror the effluent monitoring requirement; twice per month, every other month Additional open discussion of total mercury: *Question: How does RP analysis result in more monitoring? o Large increase in costs for monitoring when the Facility has a low potential to exceed the standard **City wants reference to the EPA rules indicating change o Discussion of the 7Q10 flow rate used — 0.0 mgd vs 1.8 mgd 0 7Q10 (once in 10 year weekly average low flow condition) for this section of the river is 0.0 mgd; there is no dilution in this section of the South Fork of the Crow River o City has long history of river data showing the river flow isn't 0.0 mgd o There is a continuous discharger discharging to the water body (AB Mauri Foods) at a rate of 1.8 mgd; o MPCA staff used the 1.8 mgd flow amount rather than the 0.0 mgd **City wants background on 7Q10 data — the stations we used o There has been past issues with the monitoring equipment and they want to be sure the data used is accurate o 2007 — the City did a lot of work to the Dam and weirs in the area (reconstruction work) b. Class 3 & 4 limits (Bicarbonates, Specific Conductivity) i. Facility has RP to exceed water quality standards for total bicarbonates, —and specific conductivity, and haFdRe& 1. No RP for chloride, sodium, or copper 2. Discontinue monitoring for sulfate ii. Brief explanation of analysis to see if Facility was a good candidate for chloride linkage 1. Hutchinson WWTF not a good candidate for chloride linkage a. Bicarbonate & Specific conductivity limits are not a good fit for using a lime softening system at the Hutchinson WTP. Additional open discussion of Salty parameters/Class 3 & 4 limits: • City: o Hutchinson WTP already uses reverse osmosis — this is likely the reason for no RP for Chloride o City explained that the high bicarbonates and specific conductivity levels are coming from the RO water softener system at the WTP ■ The City hasn't removed individual softener systems yet ■ The RO concentrate is the biggest discharger to the facility ■ The RO was added in the past to meet other standards (i.e. copper, ammonia, etc...) ■ In 2005/2006 they were looking at alternate discharge points and in the end they were forced to discharge to the WWTP ■ Currently the WTP is softening down to 7 grains of hardness (they do an optimal blend/hardness reduction) o Naturally there is lead and ammonia in the drinking water ■ lime softening doesn't help the ammonia problem in the groundwater ■ RO was really the only alternative to the copper issue • City would like the Class 3 and 4 limits as a narrative standard • Discussion of the City doing a "use attainability analysis" o City would have to hire an AU for this o apply as a narrative for facilities not using the water for industry or irrigating purposes ■ unlikely to change to narrative without putting a salty parameter limit in its place in the permit • Discussion of Decision Tree; if solution isn't economically feasible, there is a streamlined variance process the City can apply for. o Preliminary determination, the City could potential quality based on economics/current debt load —would need to provide MPCA additional/updated information to determine for sure o City would still have an interim limit for bicarbonates and specific conductivity as well as a schedule within the permit with annual requirements with the idea that eventually they'd attain compliance with the final limits o Variance timeframe run concurrently with the permit term (5-years); at the end of 5-years, the City would have to meet final limits or provide justification to be granted another variance term. • City brought up pushing limit out to next reissuance o Discussion of standard revisions in the future • Any alternative options? any industries using heat? Take part of the RO reject, boil to solid and ship it out? No. • City will either need to do construction of some type or apply for a variance c. RES-based total phosphorus limits (Matt Lindon, MPCA phosphorus reviewer) i. In review, RP was found in the outlet of the South Fork of the Crow River and in Reach 510 1. Used a mass balance approach on Reach 510; the background water quality is below the water quality standard a. Mass balance excludes non -point source contributors in the waste load allocation (WLA) 2. Facility was allocated a long-term average WLA of 0.150 mg/L = a total phosphorus limit of 0.32 mg/L (June -Sept) a. The Facility will have to average 0.15 mg/L as a long-term, June -Sept, average to comply with the 0.32 mg/L calendar month average limit. b. At the next reissuance, a review of the past permit cycle's data will indicate if the Facility has been able to comply with the long-term average. Additional open discussion of RES & Total Phosphorus limit/Options: • Current facility isn't designed to meet this limit — the City did a lot of work to meet the 1.0 mg/L limit when that was first assigned o They've already used all the "low hanging fruit" —none left to use to meet the new RES TP limit o Facility receives influent from AB Mauri — the influent from AB Mauri fluctuates — difficult to determine what will be coming in from AB Mauri • Discussion of possible work/possible options for the City to explore further: o dredging sediment from behind dam (water is only about 4.5 ft deep, so much sediment is built up); o streambank restoration work in area; o trading potential if AB Mauri discontinues discharging to the river and instead discharges to the WWTP — AB Mauri uses a once thru system for cooling water. ■ They pull from a well — send it through the system once for cooling and then discharge ■ Do they treat the water at all? Corroding pipes? What do they treat with and how much? o upstream work in ditches/agriculture run off/tile lines discharging to the ditches o Potential for a water quality pond in the old part of town (will need to discuss more details and project potential with Marco Graziani with MPCA) Next steps/timeframes I. Discussed compliance schedules in permits a. can take into account debt load; i. have recently done this with Annandale/ML/HL's permit — extended schedule based on economic hardship — would need to provide data to MPCA to review if using this argument b. compliance schedules may be able to extend over the 5-year permit term; c. these limits may require major construction i. schedules can allow time for analysis work as well d. We can put two different schedules in the permit; one for the new RES-total phos limit and one for the bicarbonates/specific conductivity limits e. (side note: even with the extended compliance schedules, the final attainment date for each limit must still be "as soon as possible") Check -in in 30 days a. MPCA understands the City will need more than 30 days to provide complete responses to each of the new limits b. The 30-days helps keep the process moving i. Additional follow-up meetings can be scheduled if wanted/needed HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Professional Services Agreement WSB Lakes & River Prelim Engineering Study Department: PW/Eng LICENSE SECTION Meeting Date: 9/25/2018 Application Complete N/A Contact: Kent Exner/John Paulson Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Over the last two years City staff has been working to analyze and assess the existing conditions of Hutchinson's public waters. These efforts included surveying the entire water body above the dam to where the river discharges to the lake west of the city. Data collected included depths, extent of vegetation growth and types, depth of sediment and it's chemistry, and a historical review of information related to the water bodies. The information collected has indicated that the public waters in Hutchinson could be improved for both recreational and environmental uses. The next step in project development is to conduct preliminary engineering that will involve a comprehensive evaluation of existing conditions, develop project goals and objectives, and to prepare preliminary concept plans and cost estimates. Upon completion of this study there will be a need to determine if further project development is desired. The next steps beyond this study effort would be to pursue funding opportunities and begin development of environmental assessments and/or impact statements. WSB has continued to be a leader in the development and delivery of these types of projects in recent years. The most recent project of note has been the Mill Pond Restoration in the City of Champlin. The proposed agreement with WSB is not -to -exceed $31,200. City staff will provide a brief overview of the work scope and will be available at the meeting to answer any questions. BOARD ACTION REQUESTED: Approval of Professional Services Agreement with WSB. Fiscal Impact: $ 31,200.00 Funding Source: Infrastructure Planning FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: WSB 701 Xenia Avenue South I Suite 300 1 Minneapolis, MN 55416 1 (763) 541-4800 August 3, 2018 Mr. John Paulson City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 RE: Proposed Scope of work for the restoration of Campbell and Otter Lakes, Hutchinson, MN Dear Mr. Paulson, As requested, outlined below is our proposed Scope of Work to begin the process of restoring, protecting and enhancing the habitats within Campbell and Otter Lakes for the City of Hutchinson. These Lakes provide regional benefits for recreation, wild life and water quality. The restoration of Campbell and Otter lakes will likely take place over several budget cycles and phases to bring it to completion. WSB has prepared a scope of services to assist the City in identifying the phases of the improvements, define the benefits, navigate the regulatory process, and develop an approach to funding the restoration of Campbell and Otter Lakes. WSB proposes the following Scope of Work to begin the restoration program for Campbell and Otter Lakes: Collect and Review the existing and historical data for Campbell and Otter Lakes WSB will work with the City Staff, Crow River Organization of Water (CROW), MNPCA, MNBWSR, MacLeod Soil and Water Conservation District, United States Army Corps. Of Engineers (USACE) and MNDNR to gather the existing data on the lakes and the tributary watersheds. We will compile the data into fact sheets that can be used to craft the story and objectives for the restoration efforts. This will also be the start of an effort to identify the regulatory concerns and to engage stakeholders into the process. Develop Project Goals and Objectives — Establish a Technical Advisory Panel WSB recommends developing a TAP comprised of City Staff, concerned residents, local experts and the review and regulatory representatives. The TAP will assist in establishing measurable goals, objectives and outcomes for the restoration efforts. The TAP will provide guidance on project phasing, benefit determinations, messaging and preliminary design elements. We propose to hold up to 6 meetings with the TAP to develop the project goals, objectives and phasing. The TAP is anticipated to assist in identifying funding sources, messaging for the funding sources and comment on the concept plans. III. Prepare Preliminary Concept Plans and Cost Estimates WSB will prepare a Phasing Plan, Concept Plan and Preliminary Estimates of Cost that can be used for communication with the public, elected officials, grant and funding submittals. These plans will be developed during the TAP process and reviewed with TAP members to review the benefits and costs associated with the proposed phasing. The order in which various project Building a legacy —your legacy. Equal Opportunity Employer I wsbeng.com G:\IMPROVEMENT PROJECTS\2018\Lakes -River Basin Improvements Prelim Eng Study\Proffesional Services Agreement WSB Lakes & River Basin Preliminary Engineering Study.docx Ms. John Paulson August 3, 2018 Page 2 components are implemented is anticipated to be an important message for the overall restoration effort. We plan to prepare up to three iterations of the concept plans as part of this scope. IV. Prepare Funding Applications WSB proposes to develop for the City and its partners applications for funding as determined by the TAP and the City. WSB will assist with three grant funding preparations with this scope of work, additional funding requests can be prepared with approval of the scope by the City. We anticipate these sources may include, but are not limited to: • Lessard -Sams Outdoor Heritage Funds • Leg islative-Cititzens Commission on Minnesota Resources • NRCS and MnBWSR — Water Quality Initiative Grants • Legislative bonding allocations • MnPCA — 319 and Public Facilities Authority Grants and Loans • Others as identified WSB proposes that the City and its stakeholders anticipate applying for funding as early as November of 2018. V. Environmental Assessment Worksheet or Environment Impact Statement Based on the outcome of the TAP and the proposed selected improvements, either an EAW or EIS will be necessary if work is proposed within Campbell and Otter Lakes. We bring this to your attention as this; and the USACE permit for work in wetlands will likely become the critical path elements for construction of restoration improvements. WSB proposed the City consider undertaking the environmental review documents once the City has determined the proposed restoration phases and activities. This can be completed at the concept level plans to allow for formal agency review and comment. This will allow the City to identify any remaining regulatory hurdles before the project is submitted for individual permits. WSB will provide a cost to prepare the environmental documents once the concept plan and phasing has been accepted by the City. WSB proposes to complete tasks I -IV for $44,600 and complete these tasks by January of 2019. We will work closely with City staff, elected officials and stakeholders to position the restoration efforts of Campbell and Otter Lakes for the best chances for funding and implementation. We thank you for the opportunity to work with you and the City of Hutchinson on such on exciting and important project. Please call me if you have any questions at (763) 287-7182. Sincerely, Todd E. Hubmer, PE Vice President, Water Resources G:\IMPROVEMENT PROJECTS\2018\Lakes -River Basin Improvements Prelim Eng Study\Proffesional Services Agreement WSB Lakes & River Basin Preliminary Engineering Study.docx HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Amendment to Section 154.004 City of Hutchinson Zoning Ordinance Department: Planning LICENSE SECTION Meeting Date: 9/25/2018 Application Complete Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff New Business Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant, Dana's Dog Spa, is requesting an amendment to the Zoning Ordinance to allow dog daycare boarding facilities by conditional use permit in the C-4 (Fringe Commercial) district. City Staff has been working closely with the applicant to develop ordinance language for this type of use, as it has become more popular in other cities as well. There has been demand within the last five years ago for dog boarding facilities that are much smaller in scale than a commercial kennel. The applicant has been running a successful dog spa/grooming facility in Hutchinson for many years. The daycare/boarding concept is something that the applicant has been seeing increased demand for over the past few years. The proposed ordinance amendment would allow up to 12 dogs on site at any given time for the purposes of the daycare/boarding portion of the business. The amendment requires indoor kennel runs and does not allow outdoor kennel runs. A fenced outdoor exercise area would be required and any dogs outside need to be under the supervision of a staff person. In addition, dogs would not be allowed outside between 9:00 PM and 8:00 AM unless there is an emergency for a sick dog or something similar. Staff feels dog daycare boarding facilities are very similar to the scope and size to what a veterinarian might have in a Vet Clinic located in a C-4 Zoning District. Because of the similarity to a vet clinic and the fact that there aren't outdoor kennel runs and the dogs will be under direct supervision while outside, staff feels this is a reasonable request and proposes the following ordinance amendment. A public hearing was held regarding this request on September 18, 2018. Nobody from the public spoke regarding the proposed amendment. The planning commission requested the hours be changed to no dogs outside between 10:00 PM and 7:00 AM. The planning commission unanimously recommended approval of this ordinance amendment to the City Council. BOARD ACTION REQUESTED: Approval of Ordinance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. 8306 ORDINANCE NO. 18-790 AN ORDINANCE AMENDING SECTION 154.004 AND SECTION 154.064 (C) OF CITY CODE ALLOWING DOG DAYCARE BOARDING FACILITIES BY CONDITIONAL USE PERMIT IN THE C-4 (FRINGE COMMERCIAL DISTRICT) AND AMENDING THE DEFINITION OF DOG DAYCARE TO SECTION 154.004 THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Sections 154.004 and 154.064 (C) of the City Code to allow dog daycare facilities in the C-4 District as follows: 154.004 DEFINITIONS. DOG DAYCARE BOARDING FACILITY. The boarding and regular care of dogs, including daycare and overnight care. Facilities must have indoor kennel runs and a fenced outdoor exercise area. Outside kennel runs are not permitted. Dogs must be under the supervision of a staff member when outside at all times. No dogs are allowed in the outdoor exercise area between 10:00 PM and 7:00 AM unless there is an emergency. No more than 12 dogs are permitted on the property at any one time, for the purposes of the dog daycare boarding facility. Facility layout, including indoor kennel runs, floor and wall materials, and outdoor exercise area design must be approved by City staff. 154.064 C-4, FRINGE COMMERCIAL DISTRICT. (C) Conditional permitted uses. (1) Permitted uses listed in the C-2 District, but not including used car, farm machinery, marine or manufactured home sales; (2) Commercial parking structures; (3) Churches and houses of worship and related facilities; (4) Storage units; (5) Tattoo establishments; (6) Towing company offices with fenced impound lots, subject to providing a completely fenced and screened enclosure. Fences must be a minimum of six feet high and constructed of wood or equivalent materials; (7) Dog daycare boarding facilities; (8) Brew pubs; (9) Tap rooms; and (10) Micro -distillery cocktail rooms. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 9' day of October, 2018. Attest Matthrew Jaunich Gary T. Forcier City Administrator Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: September 13, 2016, for September 18, 2018, Planning Commission Meeting Application: AN AMENDMENT TO THE ZONING ORDINANCE SECTION 154.004 AND SECTION 154.064 ALLOWING DOG DAYCARE BOARDING FACILITIES BY CONDITIONAL USE PERMIT IN THE C-4 (FRINGE COMMERCIAL DISTRICT) AND AMENDING THE DEFINITION OF DOG DAYCARE TO SECTION 154.004 Applicant: DANA'S DOG SPA, APPLICANT AMENDMENT TO THE ZONING ORDINANCE The applicant, Dana's Dog Spa, is requesting an amendment to the Zoning Ordinance to allow dog daycare boarding facilities by conditional use permit in the C-4 (Fringe Commercial) district. City Staff has been working closely with the applicant to develop ordinance language for this type of use, as it has become more popular in other cities as well. There has been demand within the last five years ago for dog boarding facilities that are much smaller in scale than a commercial kennel. The applicant has been running a successful dog spa/grooming facility in Hutchinson for many years. The daycare/boarding concept is something that the applicant has been seeing increased demand for over the past few years. The proposed ordinance amendment would allow up to 12 dogs on site at any given time for the purposes of the daycare/boarding portion of the business. The amendment requires indoor kennel runs and does not allow outdoor kennel runs. A fenced outdoor exercise area would be required and any dogs outside need to be under the supervision of a staff person. In addition, dogs would not be allowed outside between 9:00 PM and 8:00 AM unless there is an emergency for a sick dog or something similar. Staff feels dog daycare boarding facilities are very similar to the scope and size to what a veterinarian might have in a Vet Clinic located in a C-4 Zoning District. Because of the similarity to a vet clinic and the fact that there aren't outdoor kennel runs and the dogs will be under direct supervision while outside, staff feels this is a reasonable request and proposes the following ordinance amendment. Proposed Amendment: The ordinance amendment proposed by the applicant is to change the definition to "Dog daycare boarding facilities" to the conditionally permitted uses within the C-4 Zoning District and a revised definition of dog daycare to the Zoning Ordinance. Draft ordinance language is as follows: 154.004 DEFINITIONS. DOG DAYCARE BOARDING FACILITY. The boarding and regular care €er of dogs, including daycare and overnight care.with rode,.f cmd et4d er- ,.',.,.ed kennel f Facilities must have indoor kennel runs and a fenced outdoor exercise area. Outside kennel runs are not permitted. Dogs must be under the supervision of a staff member when outside at all times. No dogs are allowed in the outdoor exercise area between 10:00 PM and 7:00 AM unless there is an emergency. There wetild be No more than 12 dogs are permitted on the property at any one time, for the purposes of the dog Ordinance Amendment Section 154.004 and 154.064 — Dog Daycare Boarding Facility Planning Commission — September 18, 2018 Page 2 daycare boarding_ facility. Facility Igyout, including indoor kennel runs, floor and wall materials, and outdoor exercise area design must be approved by Ci , staff. 154.064 C-4, FRINGE COMMERCIAL DISTRICT. (C) Conditional permitted uses. (1) Permitted uses listed in the C-2 District, but not including used car, farm machinery, marine or manufactured home sales; (2) Commercial parking structures; (3) Churches and houses of worship and related facilities; (4) Storage units; (5) Tattoo establishments; (6) Towing company offices with fenced impound lots, subject to providing a completely fenced and screened enclosure. Fences must be a minimum of six feet high and constructed of wood or equivalent materials; (7) Dog daycare boarding facilities; (8) Brew pubs; (9) Tap rooms; and (10) Micro -distillery cocktail rooms. Analysis: In reviewing the proposed amendment, the Commission should consider the proposed use with the purpose of the zoning district. The purpose of the C-4 (Fringe Commercial District) is: "The C-4 commercial district is intended to provide one or more areas for the grouping of general retail sales establishments, offices and services which offer convenient shopping facilities for city residents and the surrounding area. C-4 district provisions and boundaries are established to promote compatible land use relationships among diverse types of uses and encourage well -planned development or expansion in accord with the city's Comprehensive Plan. Only those uses which substantially interfere with the overall function of the general commercial area will be excluded." Staff also felt it was important to note that this request was recommended for approval because the lot size in the C-4 district are larger and can more easily accommodate a use such as this as compared the C-3 zoning district which is mostly located downtown and features a much denser development pattern. This is important because an ordinance amendment by this applicant, to the C-3 district for a dog daycare was recommended for denial by staff several years ago because of incompatible land uses due to the dense nature of downtown. Conclusion: A draft ordinance is attached for the public hearing and for the Planning Commission's review. Based upon the discussion and direction from the Planning Commission, staff will prepare a resolution adopting findings of fact for the ordinance amendment. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: First Reading Ordinance Extending the Corporate Limits of the City of Hutchinson Department: Planning LICENSE SECTION Meeting Date: 9/25/2018 Application Complete Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff New Business Time Requested (Minutes): License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The property owners are requesting annexation of property pursuant to Minnesota Statutes 414.033, Subdivision 2 (3). The purpose of the annexation is for a possible future public street in this location. The access road off Highway 7 has historically been one of the primary access points to Hutchinson Technology, Inc (HTI). Within the past few years, Uponor bought a portion of the HTI property and has converted a former HTI building into a large manufacturing facility. Due to the volume of vehicles that access both HTI and Uponor, as well as semi -truck traffic, representatives from HTI, Uponor, and the City of Hutchinson have discussed the possibility of the access road becoming a public street. Annexing the land into City limits is the first step required to turn the access road into a City street. A second, separate process is required for the property owners and the City to move forward with the public street concept. Recommendation: Staff supports the request for annexation and recommends it move forward through the annexation process. A public hearing was held regarding this request on September 18, 2018. Nobody from the public spoke regarding this request. The Planning Commission asked if there were any tax payments to be made to the Township and staff answered there were not as the County does not have an value placed on this parcel. The Planning Commission unanimously recommended approval of the annexation by ordinance and for it to be moved on to the City Council for their review. BOARD ACTION REQUESTED: Approval of the first reading of the annexation by ordinance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. 8307 ORDINANCE NO. 18-791 AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY HUTCHINSON TECHNOLOGY INC AND UPONOR LOCATED IN HUTCHINSON TOWNSHIP, SECTION 32 PURSUANT TO MINNESOTA STATUES 414.033, SUBDIVISION 2 (3) WHEREAS, the property owners are requesting that certain land be annexed to the City of Hutchinson, as legally described below, and: A 60.00 foot wide strip of land in the West Half of the Southeast Quarter of Section 32, Township 117 North, Range 29 West, McLeod County, Minnesota, lying easterly of and adjoining the following described line: Commencing at the northwest corner of said Southeast Quarter; thence South 00 degrees 53 minutes 21 seconds East, assumed bearing, along the west line of said Southeast Quarter 1531.58 feet; thence North 83 degrees 18 minutes 44 seconds East 474.26 feet to the point of beginning of the line to be described; thence North 00 degrees 53 minutes 21 seconds West 490.80 feet; thence northwesterly, 427.71 feet along a tangential curve concave to the southwest, having a radius of 544.58 feet and a central angle of 45 degrees 00 minutes 00 seconds; thence North 45 degrees 53 minutes 21 seconds West, tangent to said curve, 163.00 feet; thence northwesterly 474.84 feet along a tangential curve concave to the northeast, having a radius of 604.58 feet and a central angle of 45 degrees 00 minutes 00 seconds; thence North 00 degrees 53 minutes 21 seconds West, tangent to the last described curve, 66.20 feet to the north line of said Southeast Quarter and said line there terminating. The north line of said strip of land being the north line of said Southeast Quarter and the south line of said strip of land being a line bearing North 83 degrees 19 minutes 48 seconds East from the point of beginning. ALSO, the West 80.00 feet of the South 60.00 feet of the South 3/4 of the Southwest Quarter of the Northeast Quarter of Section 32, Township 117 North, Range 29 West, McLeod County, Minnesota. WHEREAS, said properties are unincorporated and abut the City of Hutchinson on its eastern boundary, is approximately 3.60 acres in size; and WHEREAS, Hutchinson Technology Incorporated and Uponor are the owners of the properties, the properties are included within any other municipality, and is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statues 414.0325, and WHEREAS, the City of Hutchinson held a public hearing on September 18, 2018, and NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain: SECTION 1. The City Council hereby determines and finds that the properties are owned by Hutchinson Technology and Uponor, that the area to be annexed is approximately 3.60 acres, that the property is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statues 414.0325, and that the request complies with all of the provisions of Minnesota Statutes 414.033 Subd. 2 (3). SECTION 2. The property abuts the city limits and is about to become urban or suburban in nature; and SECTION 3. The corporate limits of the City of Hutchinson are hereby extended to include the Properties and the same is hereby annexed to and included within the City of Hutchinson as if the property had originally been part thereof. SECTION 4. The population of the area legally described within and hereby annexed is zero. SECTION 5. The City of Hutchinson, pursuant to Minn. Stat. 414.036, that with respect to the property taxes Ty on the area legally described herein, hereby annexed, shall not make payment to Hutchinson Township for the area legally described herein because McLeod County has not collected tax on this land according to the County Assessor's Office. SECTION 6. That pursuant to Minn. Stat. 414.036 with respect to any special assessments assigned by the township to the annexed property and any portion of debt incurred by the township prior to the annexation and attributable to the property to e annexed, but for which no special assessments are outstanding, for the property legally described herein, there are no special assessments or debt insurred by the township on the subject area for which Ordinance No. 18-791 Annexation — 3.60 acres October 9, 2018 Page 2 reimbursement is required. SECTION 7. The City Administrator is directed to file copies of this ordinance with the Office of Administrative Hearings - Municipal Boundary Adjustments, Hutchinson Township, the McLeod County Auditor, and the Minnesota Secretary of State. SECTION 8. This ordinance takes effect upon its passage and publication and the filing of the copies as directed in Section 7 and approval of the Ordinance by the Office of Administrative Hearings - Municipal Boundary Adjustments. First Reading: September 25, 2018 Final Reading and Passed: October 9, 2018 Adopted by the City Council this 9r' day of October, 2018. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: September 13, 2018, for September 18, 2018, Planning Commission Meeting Application: Annexation of Access Road Applicant: Hutchinson Technology Inc. and Uponor ANNEXATION OF ACCESS ROAD The property owners are requesting annexation of property pursuant to Minnesota Statutes 414.003, Subdivision 2 (3). The purpose of the annexation is for a possible future public street in this location. Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use: Adjacent Zoning: GENERAL INFORMATION Agricultural Adjacent to 1115 Hwy 7 E. Hutchinson 1.52 Acres Driveway Agricultural to East, Commercial to West, and Industrial to Northwest. Agricultural to East, C-4 Commercial and R-1 Residential to West, Industrial to NW. Annexation HTI and Uponor Planning Commission — September 18, 2018 Page 2 Comprehensive Plan: Outside of City Limits Applicable Regulations: MN Statutes 414 Analysis: The access road off Highway 7 has historically been one of the primary access points to Hutchinson Technology, Inc (HTI). Within the past few years, Uponor bought a portion of the HTI property and has converted a former HTI building into a large manufacturing facility. Due to the volume of vehicles that access both HTI and Uponor, as well as semi -truck traffic, representatives from HTI, Uponor, and the City of Hutchinson have discussed the possibility of the access road becoming a public street. Annexing the land into City limits is the first step required to turn the access road into a City street. A second, separate process is required for the property owners and the City to move forward with the public street concept. Recommendation: Staff supports the request for annexation and recommends it move forward through the annexation process. �a w� I I i l I t ( z � I '1 I n I lajrr2� raj R # M1u 3 3. AGZ AN -- ^-�A1 s'Cb "N t� t2E �ma'msMwN++wt4Vwb tY aVM —-- _— t s I t j IN j � I Lj— I � j 3 g a0_$° (J]r� -o vit:,gs 33 Wig' s5 `✓ x=mmo_3S°cam r� V) :D W p W = Z a `ma�gLL- ooa Ms wr�mm—f®mo $w Q, I Q !� (15 izJz goo' '="1oNpem io LLJ v 4 g m d =$o°.Eig Iz aE W TT O e3o SYowt"n So �: HUTCHINSON CITY COUNCIL agfof A Ls Request for Board Action L =-Nz-,7 Agenda Item: Resolution 14949 Approving the HRA Preliminary 2019 Tax Levy Department: Finance LICENSE SECTION Meeting Date: 9/25/2018 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 3 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In accordance with State Statute, the City must certify a preliminary 2019 tax levy to the County by September 30, 2018. This tax levy will fund the 2019 operations of the HRA. The HRA's 2019 statutory levy limit is $186,023 which is the levy amount the HRA is requesting. This levy represents an 8.6% increase from the 2018 levy of $171,364. The HRA's 2018 tax levy requested was $1,289 below the statutory limit. The HRA's statutory levy limit is based on .0185% of the City's 2018 Estimated Market Value of $1,005,529,700. BOARD ACTION REQUESTED: Approve the HRA preliminary 2019 tax levy of $186,023 Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14949 CITY OF HUTCHINSON, MINNESOTA SETTING 2019 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Statute 469.033. WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of .000185 times estimated market value of the city. AND for 2019 the authorization yields:.000185 x $1,005,529,700 = $186,023; the HRA Board requests for 2019 a levy of $186,023. THAT the City of Hutchinson hereby establishes a preliminary tax levy for the above named special taxing district of: $186,023 Adopted by the City Council this 25th day of September 2018. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator Memo To: Andy Reid, Finance Director From: Jean Ward, HRA Executive Director Date: 9/18/2018 Re: Tax Levy Request for 2019 HRA Board Approved City Center Budget Attached please find the 2019 City Center HRA Budget approved at the July 17, 2018 HRA board meeting. The HRA respectfully requests a tax levy of $186,023. 2019 HRA City Center Budget Sheet1 Final Approved 7/17/2018 2019 Budget 2018 Budget 2017 Budget STAFFING HRA Executive Director 0.5FTE allocated to City Center HRA Housing Coordinator 40 hrs/week Salaries: Total Salaries $ 126,217 $ 121,222 $ 114,859 Benefits: FICA & Medicare 7.65% $ 9,656 $ 9,273 $ 8,787 HRLARP IComptoPera 7.50% $ 9,466 $ 9,092 $ 8,614 INSURANCE ALLOCATION Medical Insurance $ 29,241 $ 26,799 $ 26,148 Total Benefits $ 48,363 $ 45,164 $ 43,549 Total Salaries and Benfits $ 174,580 $ 166,386 $ 158,408 Workers Compensation Insurance $ 1,915 $ 1,915 $ 1,915 Benefit Administration fees $ 300 $ 300 $ 300 TOTAL SALARIES, BENEFITS & WORKERS COMP $ 176,795 $ 168,601 $ 160,623 OTHER EXPENSES: Accounting/Audit 3,500 3,500 1,010 Credit Report 60 150 150 Office Supplies & Postage 2,400 2,400 2,400 Telephonel 400 500 500 Seminars & Dues 3,000 3,000 3,000 Travel & Lodging 2,000 2,000 2,000 Lot fees (mowing & stormwater fees) 700 1,600 1,300 Mileage 1 1,200 1,200 1,200 Miscellaneous 1,200 1,850 1,850 Inspection Fees 500X2 1,000 1,000 6,000 Computer fees 800 3,000 3,000 Consultant Fees 5,000 Program Fee 550 Project fund * 21,472 10,147 12,740 Marketing 1 500 Recording fees 500 Copy charge 800 960 800 Sub -total other expenses 38,532 36,307 37,500 TOTAL CITY CENTER OFFICE EXPENSES 215,327 204,908 198,123 2019 Budget 2018 Budget 2017 Budget REVENUES Tax Levy 1 $ 186,023 $ 171,364 $ 166,373 MHFA Rehab Loan Program Admin 1 $ 3,850 $ 6,000 $ 3,000 MHFA CFUF/FUF Loan Program Adm 2 $ 1,250 $ 3,000 $ 2,500 CRV/Impact Rehab Admin Fee 4 $ 2,000 $ 3,000 TIF Rehab loan admin 6 $ 6,000 $ 6,000 $ 5,000 HRA Rehab loan program $ 3,600 Capital Fund Administrative Fee $ 8,000 $ 8,000 $ 7,000 SCDP Rehab Admin $ 6,700 $ 2,600 $ 12,950 HRA Downpayment Assistance $ 200 Interest Income $ 1,214 $ 1,344 $ 800 Other Income $ 90 $ 500 Total Revenue $ 215,327 $ 204,908 $ 198,123 Pagel Net Revenues over Expenses $ - $ - $ 0 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Resolution 14950 Approving the EDA Preliminary 2019 Tax Levy Department: Finance LICENSE SECTION Meeting Date: 9/25/2018 Application Complete Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff New Business Time Requested (Minutes): 3 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In accordance with State Statute, the City must certify a preliminary 2019 tax levy to the County by September 30, 2018. This tax levy will fund the 2018 operations of the EDA. The EDA's 2019 statutory levy limit is $182,303 which is the levy amount the EDA is requesting. This levy represents a 7.7% increase from the 2018 levy of $169,200. The EDA's statutory levy limit is based on .01813% of the City's 2018 Estimated Market Value of $1,005,529,700. BOARD ACTION REQUESTED: Approve the EDA preliminary 2019 tax levy of $182,303. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14950 CITY OF HUTCHINSON, MINNESOTA SETTING 2019 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA) and the financing of such district as authorized under Minn. Statute 469.107. WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of .0001813 times estimated market value of the city. AND for 2019 the authorization yields- .0001813 x $1,005,529,700 = $182,303-1 the EDA Board requests for 2019 a levy of $182,303. THAT the City of Hutchinson hereby establishes a preliminary tax levy for the above named special taxing district of: $182,303 Adopted by the City Council this 25th day of September 2018. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Resolution 14951 Approving the General Fund & Debt Service Fund Preliminary 2019 Tax Levies Department: Finance LICENSE SECTION Meeting Date: 9/25/2018 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In accordance with State Statute, the City must certify a preliminary 2019 tax levy to McLeod County by September 30th, for the General Fund and Debt Service Funds. We will be setting the final tax levy in December. As a reminder, the final levy cannot increase from the Preliminary levy, however it can be reduced. At the budget workshop on September 11 th, Matt Jaunich reviewed the preliminary General Fund budget and Debt levy. The total tax levy was projected to increase 3.1 %, consisting of a 4.5% General fund levy increase and no increase to the Debt levy. The General fund budget is currently balanced with the 4.5% levy increase. Since that meeting, we received the estimated 2019 tax capacity from the county, totaling $10,893,013. This represents an 8.9% increase over 2018, while the 9/11 presentation included a conservative 3% increase. The 8.9% increase is very positive as we are starting to see new value added to our tax base. I have included a revised analysis of the tax impact on the median home value. A 3.1 % total tax levy increase results in a 3.8% reduction to the tax rate. We have also adjusted the median home value up to $160,000 as was discussed at the workshop. The increased tax capacity essentially offsets the increased home valuation. The median home could see a $26 increase in City taxes with a 3.1 % levy increase. The preliminary budget includes a 2% shift in the pay grid, a 5% increase in workers compensation rates and no increase in the health premiums. As was discussed, there will be minor increases to dental, life and long term disability rates for the final budget. Impact from the open enrollment for health and dental coverage will also be known for the final budget. The Debt levy remains flat since we are at the current target levy of $2,200,000 per the Debt Management plan. The revised debt plan calls for a $400,000 per year increase in funding for street improvements, starting in 2016, but the debt tax levy will remain at $2.2M until 2023, at which point moderate increases will be needed to reach the new target debt levy of $2.6M in 2032. BOARD ACTION REQUESTED: Approve the 2019 preliminary tax levy increase of 3.1 % (4.5% General Fund and 0% Debt levy). Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: M o co O (.00 0 -.-0O O O o N CO le r 0 r O r a) r 0 O O O CO I- ti o O 00 -e O- -e O O O 00 N 00 M m o M G O OCV 0'1 r O C O co N N r- M T G C) O CO LO 1- f` T � T Q cV 0 O L CV 1- Q O r O 60). 60:)� 609. bs bs 60)- M o C) O a) 0 0 o O O O o N w 0 r 0 Re Olqe r 1�- O O O CO I- N N O O 00 co N O CO N r N M 00 O 00 N 00 M O) N O o M O OCV M � ``' O N ti co T C LO Co T- O N N Q �; O O W) N 1�- N Q O r O ■ Q E!} 64 Q Ei? 69 69 r Z M o O O O o 0 o Z O O O o N Lo ti o T.-M 1� O 1� r (.0 LO O O O CO I- T r a) }� O 00 CO O CO N LO 00 O Jc,'.4 O 00 N 00 M m r O OCN N �' N CO T a 'o O C) Co (D a '+O_+ T Q M O O L6 N 1- Q O r O M o t0 O t0 0 0 o O O O o N CO N r O co O (.0 O M 00 O O O CO I- O) `-' N O -e O- O M M 00 O 00 N M 00 ■� U 0 0 C) Co C) OCV r � � C (.0 N M T Q O O O -Ri N 1- Q O r O J Co LO CO O t0 o co O O O co 0) r M CO O t0 r r O O O CO (3) O T ItT Olqe O O ti M N 00 N o o (3) M O M r N O co CO T W O 0) � T � O N r r r 1� amA,, W LO N N Q M O M N 1� Q O O Q 64 Q 64 64 64 L .� Co o N • � L i � Co L N � a �+ C N j i v d X co 0 C O L � U (� Lai T H L3i a UcoC� c' m m a) a a) E w> co co Q co m o com -0 UU � co M ULU i U J J U cN co C Co � U o Q a�i a'Qi m m O o m O == o a) z m n w CITY OF HUTCHINSON RESOLUTION NO. 14951 2019 PRELIMINARY TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT A NET tax levy for the City of Hutchinson for 2019 is hereby set in the amount of: $7,332,849 The detail for this levy is as follows: LEVY Amt. General Fund 5,132,849 Improvement Bonds 2006 254,410 2008 115,369 2009 159,537 2010 79,088 2011 147,922 2012 120,162 2013 129,895 2014 130,985 2015 149,176 2016 488,336 2017 212,926 2018 212,194 Total Improvement Bonds $ 2,200,000 TOTAL TAX LEVY $ 7,332,849 Adopted by the City Council this 25th day of September 2018. Gary T. Forcier Mayor Matthew Jaunich City Administrator EXHIBIT C Debt Management Plan -39- HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approve Setting the Truth -in -Taxation Hearing Date and Time Department: Administration LICENSE SECTION Meeting Date: 9/25/2018 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As we certify our preliminary tax levies to the County, we must also notify the County (and the Public) of the date that we will hold our Truth -in -Taxation Hearing. This is a public meeting of which the tax levy and budget will be discussed and a forum will be given to allow the public to comment on the proposed levy/budget. This public hearing is required by state statute. The public meeting requirements are as follows: 1. The Council must set the date, time and place of the meeting at which a final budget and tax levy will be discussed. 2. Meeting must be held after November 24 and before December 28 and at or after 6:00 p.m. 3. The public will be allowed to speak at the meeting. 4. We must have a phone number available where the public can call to ask questions on the budget along with an address available where public comments can be received by mail. Generally speaking, we have held our Truth -in -Taxation Hearing on the first Tuesday in December. That first Tuesday is December 4 this year. The alternative would be Thursday, December 6. The County has scheduled their public hearing for December 6 this year. BOARD ACTION REQUESTED: Approve setting the Truth -in -Taxation Hearing date and time for Tuesday, December 4 at 6:00 p.m. in the Council Chambers at City Center Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: g Set a Hearing Date and Time on a Challenge to a License that was Denied Department: Administration LICENSE SECTION Meeting Date: 9/25/2018 Application Complete Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: At our last city council meeting on September 11, the city council considered a food cart/vehicle vendor license request from Peter Neubauer of North Star BBQ. That request was denied at the request of the Police Chief since the applicant did not complete his background check investigation with the Chief. The Council also expressed concerns about the applicant operating in town without the proper permitting after previously having a license. Per Section 110.11 (C) of our City Code, the applicant has asked for a hearing with the City Council to challenge the denial of his licensed. The applicant has provided a written request for a hearing and that hearing is to take place in front of the City Council. Per the city code, the City Council shall set time and place of the hearing. Staff is looking for the council to set a date, time and location for the hearing. Typically, these types of hearings don't take place at a regular city council meeting. BOARD ACTION REQUESTED: Set a hearing date and time to hear a challenge request from Peter Neubauer, d.b.a. North Star BBQ, on his food cart/ vehicle vendor license that was denied at the last city council meeting. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: _O V A N Q "O �I C� A a� MW "O in. 00 00 00 00 00 00 00 00 00 00 00 00 00 00 O O O O O O O O O O O O O O N N N N N N N N N N N N N N 00 O� 00 00 00 00 00 00 00 00 00 O� O� O� O O O O O O O O O O O O O O 00 00 00 00 00 O O O O O N N N N N O O O O O U U U U U U U 'C C C C C C C C C C C C C C C C C C C C C O C C C C y y y ++++ � � � � � 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N—————————————————- 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O H H H H H H H H H H H H H H H H H H H H H H H H H H H H H 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 l� 4- O, O N "O O� O� O� O� O� O, O O O O O O� O� O� O, O, O, O, O� O, O� O� O O O� O, O, O, O, N N N N N N M M M M M N N N N N N N N N N N M M N N N N N --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i --i 4 4 � �--� � �--� N IL 4IO IL IL IL IL O IL IL IL l� �O �O �O N �--� 'O 4 c z V) V) V) wCIO w �1r sp�yy En m U U U V] V] sue. cn cn 5�syy ¢� Cl) > m m m 4�-i G sue' '".. Q" �O+ N ��•' ��•' ��•' w O --i V) O V) O V) V) V) M M O V7 V7 I- � N V7 O V7 V7 \O \O r- V7 O 110 V1 V1 M O Cn 00 r- V1 O M V1 O O Cn N M Cn V1 Cn N N N M � V1 � — C1 01 01 00 — V1 "D "D — V1 V1 V1 "D V1 V1 � r- r- V1 — N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w G\ N A N Q A bOA MW in. MW h HRA NUTCNIMSON NOUSPNG AND tiEDEVELOPIA"'r Ai1TH ORITY Regular Board Meeting Tuesday, August 21, 2018, 7:00 AM Minutes 1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlara called the meeting to order. Members Present: Gary Forcier, Eileen Henry, Steve Jensen, and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JULY 17, 2018 Nikki Williamson moved to approve the Minutes of the regular board meeting as written. Steve Jensen seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Steve Jensen moved to approve City Center General Fund payments of $13,118.97 for checks 8958 to 8961. Nikki Willemssen seconded and the motion carried unanimously. b. Nikki Willemssen moved to approve City Center July 2018 financial statements. Eileen Henry seconded and the motion carried unanimously. c. Steve Jensen moved to approve Park Towers operating account payments of $90,566.19 for checks 14362 to 14399 and consideration of approval of Park Towers' security account payment of $181.17 for check number 1570. Nikki Willemssen seconded and the motion carried unanimously. d. Nikki Willemssen moved to approve the June 30, 2018 Park Towers financial statements. Gary Forcier seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report — 100% b. FYI: Park Towers' August Newsletter. c. Jean Ward reviewed with the Board the revised Schedule of Charges effective September 1, 2018. Nikki Willemssen moved to approve the revised Schedule of Charges. Steve Jensen seconded and the motion carried unanimously. d. Nikki Willemssen moved to approve the S32,800.00 quote and change order #2 from the Caulkers Co. to tuck point/repair damaged brick areas noted during the caulking project. Steve Jensen seconded and the motion carried unanimously. CONSIDERATION OF INCREASE IN INCOME LIMITS FOR TIF DEFERRED REHAB LOAN/GRANT PROGRAM (HILP) Jean Ward reviewed with the Board the "Revised Income Limits for TIF rehab" memorandum. Steve Jensen moved to approve the increase in income limits for TIF deferred rehab loan/grant program (HILP). Nikki Willemssen seconded and the motion carried unanimously. 6. CONSIDERATION OF APPROVAL OF CITY LIVE & WORK REHAB LOAN # 1 Nikki Willemssen moved to approve the City Live & Work Rehab Loan #1. Steve Jensen seconded and the motion carried unanimously. August 21, 2018 Minutes Page 1 of 2 7. CONSIDERATION OF CHANGE IN SCDP REVOLVING RENTAL REHAB LOAN PROGRAM FROM 70% DEFERRED LOANIGRANT130% OWNER MATCH TO 50% DEFERRED LOAN GRANT/50% ZERO PERCENT LOAN Nikki Willemssen moved to approve the change in SCDP Revolving Rental Rehab Loan Program from a 70% deferred loan/grant and 30% owner match to a 50% deferred loan/grant and 50% zero percent loan. Steve Jensen seconded and the motion carried unanimously. 8. CONSIDERATION OF DRAFT RENTAL IMPROVEMENT PROGRAM FACT SHEET AND UNDERWRITING GUIDELINES WITH PROPOSED ASSIGNMENT OF $150,000 FROM HRA RESERVES The HRA Board discussed the different options of the program. Steve Jensen moved to approve the HRA Rental Improvement Program factsheet but to change in the interest rate to "minus 1 percent of the prime" for a term of 5 years; and approve the underwriting guidelines with an assignment of $150,000 from HRA Reserves. Nikki Willemssen seconded and the motion carried unanimously. 9. CONSIDERATION OF EXECUTION OF AMENDMENT #1 IMPACT FUND AGREEMENT ID NUMBER 10-2016-13 UP TO $10,000 PER MANUFACTURED HOME CHANGING FROM DEFERRED LOAN FUNDING TO GRANT FUNDS (MN HOUSING TO SEND OUT AMENDMENT TO BE DISTRIBUTED AT BOARD MEETING.) Nikki Willemssen moved to approve the execution of Amendment #1 Impact Fund Agreement ID Number 10-201 G-13 up to $10,000 per manufactured home changing from deferred loan funding to grant funds. Gary Forcier seconded and the motion carried unanimously. 10. CONSIDERATION OF REVISION TO THE CITY TIF HILP REHAB PROGRAM MOBILE HOME INITIATIVE Steve Jensen moved to approve the revision to the City TIF HILP Rehab Program Mobile Home Initiative. Gary Forcier seconded and the motion carried unanimously. 11. FYI 2018 SECOND QUARTER HUTCHINSON FORECLOSURES 12. ADJOURNMENT Gary Forcier moved to adjourn and Nikki Willemssen seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Forcier, Scretary/Treasurer August 21, 2018 Minutes Page 2 of 2 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: August 2018 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 9/25/2018 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff r� Governance Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the August Financial Reports for the general fund and enterprise funds. Also attached is the August Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: L M 0 F- F O 0 a� wa w0 W Z Z W Za wO aW W W a a Z a W W NW w Q J F- r-_ H O QN F- co LU o p N � m A N Lq M V Lo Lo Lo V co— N ( ) (7) co 00 O , L() LO O I- LO (D Cp N 0 0 0 0— 0= 0 0 Il- O LD 00 N LD = 0 0 C6 O C6 C6 I� cr N L6 L6 (D O 00 N M M LO N V — N N Il- rl- LO V 00 V 00 O LO V r- M V I- = N ' C`') V C`') Cr L6 L6 C`') C`') M LD I- N r—= N M LD = LD = (D N V 20. N -- 0 0 00 (fl 00 = , L(.) 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't N' N a� N M M U� M O X O O .4 O Lo O Lo O O j 7 C U 1 0 0 0 0 0 0 't M 00 r M o N N a. Z Z Z Q V Q Z O C Q R — Z Z Z Q Z N N N N N N O Cl) O O O O (� M In O f0 N Cl) Cl) N Cl) N N A LO LO LO O 0 0 (�J N N N In 1n N U Z w w X N R> R M 0] a N w M F D~ C w LC)00 L O M 0 D F U U00 Uv Urn N 1 UOv Q U w> O U0 Z Q` O Z U Z R F Z Z LL a 00 w to ^2a 5 J R Q 7 O 7 (0)a zm V) o Q Q � O Z O Z O w~ w 0/ Q 0/ m JQ .r W D U D a 0 w z Q Z O t m t 0 t Z R Q 7 � w OQ Ja a LL ~ OZ OZ LL aY _ O w Od N tJU) Na Q a. Z04wOO Q Q c a c Y c U X 0 Z Cl) Z, ut o y 0 O o w F O w m w 2 s U s u F a D a w a 0 0 R m R v) v)U ?U ZiU UO ZU xU i C OD M 0) a MINUTES HUTCHINSON PLANNING COMMISSION Wednesday, August 22, 2018 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The August 22, 2018 Planning Commission meeting was called to order by Chair Fahey at 5:32 p.m. Members in bold were present Chair Fahey, Vice Chair Wick, Commissioner Garberg, Commissioner Wirt, Commissioner Lofdahl, Commissioner Hantge and Commissioner Forcier. Also present were Dan Jochum, City Planner, Kent Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED MAY 15, 2018. Motion by Commissioner Wick, Second by Commissioner Forcier. Motion approved. Motion to Approve — Motion to Reject 4. PUBLIC HEARINGS A. CONSIDERATON OF A SITE PLAN, PRELIMINARY AND FINAL PLAT FOR HIGHFIELD SECOND ADDITION. Dan Jochum, City Planner addressed the Commission. Chris Raimann (project developer) reviewed the application as outlined in the Commission's packets. New units will have 3 story, larger units, common areas, etc. Market rate apartments. Dan Jochum reviewed the staff report for the Site Plan. Fire Dept. is asking for modification to fire hydrant locations. This will be worked on with the developer. There will not be parking allowed on the street (this is already stated in the conditions). Commissioner Hantge questioned where occupants will go during snow removal. Mr. Raimann answered that the on -site managers monitor these situations and manage them well. Minutes Hutchinson Planning Commission August 22, 2018 Page 2 Commissioner Wick asked how big the stormwater pond is. This is a large pond that is a connection of 2 ponds. The pond is benched to help in case of accidents. Dan Jochum reviewed the staff report for the Preliminary and Final Plat. Staff has recommended approval with 13 recommendations. There was discussion regarding SAC and WAC fees. Motion by Commissioner Wirt, second by Commissioner Wick to close hearing at 6:04 p.m. Motion by Commissioner Hantge to approve with staff recommendations. Second by Commissioner Wick. Motion approved. Item will be on City Council consent agenda on 08/28/2018. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 5. NEW BUSINESS B. RESOLUTION OF THE CITY OF HUTCHINSON PLANNING COMMISSION FINDING THAT A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVOLOPMENT DISTRICT NO. 4 AND A TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 4- 20 CONFORMS TO THE GENERAL PLANS FOR THE DEVELOPMENT AND REDEVELOPMENT OF THE CITY. Miles Seppelt addressed the board, and explained that this is for an expansion to Warrior Manufacturing on the East side of the building (25,000 sq. ft. warehouse) $2.7 Million project. There are bad soils in the area so the City is looking at doing a TIF for this project to help with financing. This is not contaminated soil just bad for construction. Dan Jochum explained to the Commissioners that approval of this project is saying that the land use in the area is consistent and meets the City of Hutchinson Comprehensive Plan. Motion made by Commissioner Forcier to approve. Second by Commissioner Garberg. Motion approved unanimously. 6. UNFINISHED BUSINESS A. KFC Project is still underway. The anchor tenant pulled out and a new tenant is underway. Project is hopeful to start in the spring. B. Century Court West project is also underway. Minutes Hutchinson Planning Commission August 22, 2018 Page 3 7. COMMUNICATION FROM STAFF A. September will have a site plan application. B. If any Commissioners are interested in training they should contact Dan. There are opportunities available. 8. ADJOURNMENT Motion by Commissioner Hantge, Second by Commissioner Wick to adjourn at 6:10 p.m.