06-27-2016 LIBMIFUNAPPROVED MINUTES
Library Board Meeting Minutes
Monday, June 27, 2016 @ 4:35 p.m.
Present: Jon Ross, Dianne Wanzek, Mary Christensen, Gerry Grinde, Jack Sandberg, Steve Bailey, and
Katy Hiltner, Ex -Officio Excused: Julie Lofdahl
Jon Ross called the meeting to order. The minutes from the May 23, 2016 meeting were reviewed. Motion
made to approve minutes with the correct spelling of Jack Sandberg's last name. Motion made and seconded.
Minutes approved as written.
Guest Speaker:
Children's Librarian Sherry Lund talked about the summer reading program "Read for the Win!" Youth Librarian
Kris Jones has been working very hard on the teen program. To date, 68 teens are enrolled in the program. One
of the teen activities is a teen bookmark contest. A winner from this contest will have his/her bookmark design
featured during October's Teen Read Week at the library. The children's program is also showing a strong
turnout this summer. To date, 481 children are signed up for the children's program, and they have until
Saturday, July 2"d to register. Lund shared with board members the assortment of prizes including treat coupons
from Dairy Queen (ice cream treats), Culver's (ice cream treats and meal coupons), and Below Zero (frozen
yogurt coupons). In addition, Buffalo Wild Wings donated food coupons for use during the teen and children's
reading programs. A complete list of prize donors and supporters of the summer reading program will be posted
in the library. In addition, each child who completes week 1 of the reading program will receive a bag which
includes a flyer naming all of this year's donors and supporters. Thanks to all the merchants — way to go! It's a
wonderful summer program that instills the value of reading. Thanks to all involved. Lund also talked about her
activity "Find Froggy" in the library. Stickers are given when a child finds "Froggy" hidden in the library.
r)1d Riicinacc-
Genealogy Xchange Group -
Thursday, May 26 at 7:00 Stephanie Chappell presented "A Soldier's Story"
A total of 12 people attended the presentation held at the Hutchinson Public Library. Presenter Stephanie
Chappell's next project is to secure a grave marker for Nathan Weeks, the "lost soldier" who resides in Oakland
Cemetery.
As the Genealogy Xchange group continues to evolve and grow, Katy reported that she plans to support the
group like a "book club." Members will be offered use of the meeting room and help with publicity. In addition,
Katy will be available to help facilitate specific programs should the group like to invite in speakers. However,
like the book groups which meet at the library, the Genealogy Exchange Group will not be library -sponsored.
Katy is hoping a member of the group will step forward to serve as the group's facilitator and contact person.
Pioneerland Library Passport —
Kay Johnson wrote a nice article in the Hutchinson Leader. Katy put together four prize packs to be given away at
the end of the contest on Monday, Aug. 29, 2016. Board member Jack Sandberg is still interested in partaking in
the Library Passport program. His goal is to bike at least a portion of the 31 libraries. It was suggested that he
send photos of his trip so people may follow his travels on Facebook.
Summer Schedule/Library Staff —
Two library assistant "subs" have been added to the staff schedule. These Library Assistant IIs (who work in
Litchfield and Dassel) will be available to fill in on an "as needed" basis. The addition of these "subs" will provide
some flexibility for other LAlls working in Hutchinson.
Library Parking —
Due to patron complaints over lack of parking, Katy is checking with the city to find out if "reserved" library
parking spaces can be made available. The addition of Novation Banking has lessened the parking spots near the
library. One solution the board suggested is to add 2 "senior parking" spots beside the already existing handicap
parking spots. Board members also suggested that Katy keep track of patron complaints.
New Business:
Crazy Days —
The Friends of the Library will be advertising their indoor library sale table "The Book Nook." Patrons will be
encouraged to watch this table for deals on books, DVDs and CDs. Publicity flyers will be posted around the
library, and Board member Christensen offered to post a sign at the ticket table for the Friday, July 8,
Picnic in the Park.
Hutchinson Arts and Crafts Festival — Legacy Grant: Ready, Go Art Project -
Mike Hoyt, a sketch artist with the Read, Go Art Project, will be sharing his "One Another" mobile art program
with those visiting the Hutchinson Arts and Crafts Festival on Friday, Sept. 16th. All funding for this program is
will be paid with Legacy Funds through the Pioneerland Library System.
Legacy Grant: Family History Research series -
Libraries are partnering with Lori-Pickell-Stangel. This program, in partnership with the McLeod County Historical
Society and Museum, will share genealogy classes at each of the public libraries in McLeod County (Brownton,
Glencoe, Hutchinson and Winsted). All four cities will have 9 classes. The Legacy Grant, written by Katy, totals
$5,100 and covers the costs for speaker fees, travel, handouts and materials, and publicity. The programs will be
free of charge. More details of exact schedule to come.
Other -
Question: follow up on question from last meeting: how much does it cost in taxes for residents to use a library?
Libraries are free for anyone to use "on site" but they need a library card in a region to check out books, use
OverDrive, etc. Every city and/or county levies differently and contributes differently; the 'per capita"
contributions differ greatly.
Katy's Review: Katy had her 6 -month review with PLS Director Laurie Ortega on Thursday, June 23, 2016.
Motion to adjourn and seconded. Meeting adjourned at 5:25 pm.
Next meeting: July 25, 2016 at 4:30 p.m.
Minutes submitted by
Mary Christensen, Library Board Member
May 2016 Donations
Lois E. Young (large print books in memory of Carol Busch) $ 50.00
Greater Minnesota Republican Women's Group (donation of children's books) 77.98
Total $ 127.98