cp02-13-2018HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, FEBRUARY 13, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Bethlehem United Methodist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on
the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if nota public hearing.
Ifyou have a question, concern or comment, please ask to be recognized by the mayor —stateyour name and address for
the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask
to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal
or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 23, 2018
(b) Summary of City Administrator Performance Review of January 23, 2018
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Supplemental Agreement No. 1— Letting No. 3, Project No.
18-03(2 nd Avenue SE Water Main Relocation)
(b) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M.
8. 2018 LIFT STATION IMPROVEMENTS PROJECT (LETTING NO. 13, PROJECT NO.
18-13)
(a) Resolution No. 14854 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 14855 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
CITY COUNCIL AGENDA FEBRUARY 13, 2018
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. FIRE DEPARTMENT ANNUAL REPORT
10. REVIEW OF HUTCHINSON LAKES/RIVER BASIN IMPROVEMENT STUDY
11. DISCUSSION OF CHARTER COMMISSION RECOMMENDATION FOR CITY
CHARTER REVISIONS
UNFINISHED BUSINESS
NEW BUSINESS
12. APPROVE/DENY RESOLUTION NO. 14853 — A RESOLUTION DEFINING THE
HUTCHINSON UTILITIES COMMISSION'S ANNUAL CONTRIBUTION TO THE
CITY OF HUTCHINSON IN LIEU OF TAXES
13. APPROVE/DENY RESOLUTION NO. 14856 - RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT FOR 2ND AVENUE SE BRIDGE REPLACEMENT PROJECT
(LETTING NO. 2, PROJECT NO. 18-02)
14. APPROVE/DENY RESETTING COUNCIL WORKSHOP FOR FEBRUARY 27, 2018, AT
4:30 P.M. TO REVIEW STATE TRUNK HIGHWAY 15 DOWNTOWN
RECONSTRUCTION PROJECT GEOMETRIC LAYOUT
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Library Board Minutes from November 27, 2017
b) Parks, Recreation, Community Education Board Minutes from December 4, 2017, and
February 5, 2018
NHSCELLANEOUS
16. STAFF UPDATES
17. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, JANUARY 23, 2018
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John
Lofdahl, Steve Cook and Chad Czmowski. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Cook, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Hunter's Ridge Community Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Cook recognized Miles Seppelt, the City's EDA Director, who was
voted as the EDA Director of the Year by the Economic Development Association of
Minnesota.
Matt Jaunich recognized Dolf Moon, the City's PRCE Director, who received the
Distinguished Service Award by the Minnesota Recreation/Parks Association which is
the highest award given by the association.
(a) Resolution No. 14844 — Resolution Accepting Cash Donation from Village Ranch to
Hutchinson Police Department
(b) Resolution No. 14851 — Resolution Accepting Cash Donation from Historic Hutchinson
for Costs Associated with Historic Church
Matt Jaunich noted that Village Ranch donated $2000 to the Police Department and the
donation from Historic Hutchinson was in the amount of $3500.
Motion by Lofdahl, second by Christensen, to approve Resolution Nos. 14844 and
14851. Motion carried unanimously.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on
the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if nota public hearing.
Ifyou have a question, concern or comment, please ask to be recognized by the mayor —stateyour name and address for
the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask
to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal
or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 9, 2018
(b) Workshop of January 9, 2018
CITY COUNCIL MINUTES JANUARY 23, 2018
Motion by Cook, second by Christensen, to approve minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters
on February 3, 2018, at McLeod County Fairgrounds
(b) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota Deer
Hunters Association on April 7, 2018, at McLeod County Fairgrounds
(c) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on
March 10, 2018
(d) Consideration for Approval of Resolution No. 14848 - Resolution for Authorization to Apply
for Workforce Housing Development Program Grant
(e) Consideration for Approval of Work Order #1- Professional Services Agreement for Airport
Zoning Ordinance Update
(f) Consideration for Approval of Resolution No. 14849 — Resolution Approving Entering into
State of Minnesota Agency Agreement for Federal Participation in Construction
(g) Consideration for Approval of Premises Permit Application for American Legion Post 96 at
Crow River Golf Club
(h) Consideration for Approval of Resolution No. 14850 — Resolution Adopting Findings of
Fact and Reasons for Approval of a Site Plan for a Multi -Tenant Retail Building and
Variance to Reduce Parking Stall Size in a C-4 Zoning District Located at 1094 Hwy 15
South with Favorable Planning Commission Recommendation
(i) Consideration for Approval of Items for 2018 Lift Station Improvements Project (Letting
No. 13, Project No. 18-13)
1. Resolution No. 14846 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 14847 - Resolution Receiving Report and Calling Hearing on
Improvement
(j) Appointments/Reappointments to City Boards/Commissions
1. Reappointment of Mike McGraw to EDA Board to December 2023
2. Reappointment of Jessica Forcier to Planning Commission to March 2023
1. Appointment of Michael Becker and Judy Simons to Senior Advisory Board to January
2021
2. Appointment of Michelle Kiefer to Bicycle -Pedestrian Advisory Committee to August
2
CITY COUNCIL MINUTES JANUARY 23, 2018
2020
(k) Claims, Appropriations and Contract Payments
Items 7(d) and 7(h) were pulled for separate discussion
Motion by Czmowski, second by Lofdahl, to approve consent agenda with the exception
of the items noted above. Motion carried unanimously.
Item 7(d) had further discussion. Miles Se pelt, EDA Director, presented before the
Council. Mr. Seppelt explained that a local developer has proposed a project to develop
market rate rental workforce housing. This would be nine buildings on three separate
sites around town, creating 18 units of workforce housing. Each building would be a
duplex. The sites would be located on McDonald Drive, Blackhawk Drive and Franklin
Street. These units would all be 3 -bedroom, 1 '/2 or 2 bathroom with 2 car garages.
Monthly rent would be around $1085.00. One of the proposed development locations
would be the "Old Medical Clinic" site just west of Main Street abutting the Crow River.
If the EDA Board approves, this lot would be sold to the developer for $1. A
redevelopment TIF District has already been established which would allow the EDA to
recapture about 74% of the dollars invested in purchasing and clearing this lot. EDA
Board approval for the sale of the lot would be contingent upon obtaining a $650,000
grant from the Minnesota Housing Finance Agency and obtaining bank financing for the
project. If both of those conditions are met, the EDA would proceed with transfer of the
lot to the developer for $1. The grant has a 50% local match requirement. This match
requirement would be met by the sale of the Old Medical Clinic lot (appraised at
$350,000) for $1. Although the EDA would be selling the lot for $1, it would still be
able to recoup most of its investment through the Redevelopment TIF District. The
Resolution before the Council authorizes the grant application, commits the City to a
50% match (which is the land), certifies the housing vacancy rate is 5% or less and
authorizes staff to sign documents in event of the grant award.
Motion by Czmowski, second by Lofdahl, to approve Item 7(d). Motion carried
unanimously.
Item 7(h) had further discussion. Council Member Cook noted that part of the
development project includes removing the trees along Hwy 15 South. Council Member
Cook spoke of the importance of trees to the community as Hutchinson is a Tree City
USA. He asked that perhaps other types of tree plantings be replaced or not as many
trees be removed — perhaps every other tree be removed. He thought the whole corridor
along that area should be addressed with various tree plantings.
John Bell, Klodt Inc., developer, presented before the Council. Mr. Bell noted that his
company is in negotiations with a national tenant to be their anchor on the east end of the
development that will have a drive thru that is requiring four of the trees to the north be
removed. The developer feels that visibility of the development needs to be enhanced by
removing the trees. Mr. Bell noted that the developer isproposing to mitigate the
landscape plan by including more coniferous trees. In addition, a pond will be placed on
the west side of the property that will be converted into a rain garden with several
plantings. On the east side a hedgerow is being proposed that will shield the drive thru
lane. Council Member Cook expressed that in the future the Council should develop a
policy for guidance to staff in relation to right-of-way trees. Council Member Cook
asked if the trees being removed could be replaced with something else.
Jeff Hagen, Platinum Properties, presented before the Council. Mr. Hagen explained that
the tenants are requiring high visibility and do not want site lines blocked. Mr. Hagen
noted that the development will have living walls which bring greens to the property,
however he does not feel that planting of trees will be acceptable to the tenants.
Staff noted that they can put together a policy or guidelines for right-of-way trees for the
CITY COUNCIL MINUTES JANUARY 23, 2018
Council to review and consider. Council Member Cook requested that no other right-of-
way trees be removed until the Council considers a policy.
Motion by Cook, second by Christensen, to approve Item 7(h). Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
NIlV"ICATIONS RE UESTS AND PETITIONS
purpose o this portion o the agenda is to provide the Councilwith information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
8. LIQUOR HUTCH ANNUAL REPORT
Candice Woods, Liquor Hutch Manager, presented before the Council. Ms. Woods provided
information on Liquor Hutch's sales history, general fund transfers, Sunday sales, sales
trends, successful ongoing promotions and operational challenges. Council Member Cook
suggested that the annual report include net profit numbers. Council Member Cook also
spoke about sales in grocery stores and illegal sales. Ms. Woods noted that staff tracks when
customers are denied service by completing incident reports and those numbers can be
included in future annual reports. Ms. Woods also noted that grocery stores will most likely
push for liquor sales in their stores, in large part due to off -sales having Sunday sales now.
9. CREEKSIDE ANNUAL REPORT
Andy Kosek, Creekside General Manager, presented before the Council. Mr. Kosek
provided
an update on source -separated organic tonnages received and the residual tons. The average
recovery rate is 85%, which is needed to maintain Creekside's tax exempt status. Council
Member Cook suggested photographs of contaminated material be included in future reports.
Mr. Kosek also provided an update on bagged sales volume numbers and the yards of
materials needed for bagging. Mr. Kosek also touched on contracts Creekside has with
vendors as well as a breakdown of the bagged sales volume. Mr. Kosek also reviewed
advantages and challenges of Creekside. The advantages include staff experience and
expertise; private label packaging and location with regard to raw materials procurement
from larger out -state cities. Challenges include equipment age and equipment replacements
costs and operations staffing levels. Mr. Kosek provided budget comparisons of 2016 and
2017 from the both the refuse fund and the compost fund. Council Member Cook suggested
net profit numbers be included in the future. Council Member Cook asked for clarification
on the cost of sales information. Council Member Cook brought up the emerald ash borer
topic and removing Creekside as the designated intake site for the county.
10. DISCUSSION ON HISTORIC DEPOT AND GRAFFITI PRESERVATION PROJECT
Matt Jaunich, City Administrator, noted that he, other staff and Council Members
Christensen and Lofdahl attended a meeting last week with representatives from Historic
Hutchinson, the McLeod County Rail Authority and the McLeod County Historical Society
to discuss the "next phase" of the graffiti preservation project at the Historic Depot. The
question raised at that meeting dealt with what the various organizations would like to see
done with the Depot, and in particular, the graffiti preservation project. The City Council
hasn't discussed this topic. The group will be meeting again in a month and therefore Mr.
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CITY COUNCIL MINUTES JANUARY 23, 2018
Jaunich would like to know from the Council their expectations moving forward with this
potential project. The general consensus from the Council is that they are interested in
preserving the graffiti, but not necessarily having a museum.
11. DISCUSSION ON "MUNICIPAL CONSENT" IN REGARD TO THE HIGHWAY
15/MAIN STREET PROJECT
Council Member Cook noted that he asked that this item be placed on the agenda. At the last
Council meeting City Engineer Kent Exner noted that he had received communication from
Mn/DOT that "municipal consent" was not going to be required for the Main Street/Highway
15 reconstruction project. A municipal consent guide was provided to Mr. Exner from
Mn/DOT. Staff has asked that Mn/DOT put their determination in writing and that they
establish what formal City approvals will/may be necessary for this project. Staff has not
received that response yet. Council Member Cook feels that the City should have the ability
to formally approve what the proposed project will be throughout their city. He also
suggested that a public hearing be held to receive public comment in a formal setting. Mr.
Exner noted that the Citizens Group will review the layout, Resource Allocation will review
the layout and the Council will hold a workshop on February 13th to view the geometric
layout. Mr. Exner suggested that a public hearing could possibly be held at the February 13th
Council meeting to review the geometric layout. Mr. Jaunich noted that nothing prevents the
City Council from making a formal statement to Mn/DOT on the proposed project.
Stormwater should almost entirely be MnDOT's cost.
Motion by Cook, second by Forcier, to set public hearing at 6:00 p.m. on February 13, 2018,
to review the proposed geometric layout for the Highway 15/Main Street project. Motion
carried unanimously.
UNFINISHED BUSINESS
NEW BUSINESS
12. APPROVE/DENY CITY OF HUTCHINSON 2018 LEGISLATIVE PRIORITIES
Matt Jaunich, City Administrator, noted that in early December the Council reviewed a
rough draft of the 2018 legislative priorities of the City. Mr. Jaunich is requesting that the
Council consider adopting the proposed set of legislative priorities for 2018. The priorities
would be used to communicate the City's legislative concerns/issues both to the public and to
its local legislators. The proposed list is a collection of feedback from both staff and City
Council. Items included on the list relate to local control, deputy registrars, local
government aid, airport legislation, health, Highway 212, Highway 15, transportation
funding, increased economic development funding, Dakota Rail Trail, parks and trails legacy
funding, water quality regulation, and labeling.
Motion by Czmowski, second by Christensen, to approve 2018 legislative priorities. Motion
carried unanimously.
13. APPROVE/DENY RESOLUTION NO. 14845 - RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT FOR 2ND AVENUE SE WATER MAIN RELOCATION
PROJECT (LETTING NO. 3, PROJECT NO. 18-03)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the City
received three bids for the 2nd Avenue SE water main relocation project. The apparent low
bid is from R&R Excavating of Hutchinson, Minnesota, in the amount of $105,111.64 which
was approximately 7% lower than the final engineer's estimate. The project's total cost and
5
CITY COUNCIL MINUTES JANUARY 23, 2018
associated funding are accounted for within the City's proposed 2018 infrastructure
improvement program. Mr. Exner noted that a preconstruction meeting was held today with
the contractor and there is potential that the project will begin later this Spring instead of this
Winter as previously scheduled. If that is the case, a change order will come before the
Council. Nevertheless, the work must be completed by the end of May 2018. Council
Member Cook asked about the improvement project for the 2nd Avenue bridge. Mr. Exner
noted that due to the $400,000 in federal dollars, an agreement needs to be approved which
he wanted approved concurrently with the project award.
Motion by Cook, second by Lofdahl, to approve Resolution No. 14845. Motion carried
unanimously.
14. APPROVE/DENY SETTING PUBLIC MEETING FOR FEBRUARY 6, 2018, AT 6:30
P.M. TO REVIEW THE FINAL DRAFT OF THE HUTCHINSON LAKES/RIVER BASIN
IMPROVEMENTS STUDY
Kent Exner, City Engineer, presented before the Council. Mr. Exner requested that a public
meeting be set for February 6, 2018, at 6:30 p.m. in the Council Chambers to review the final
draft of the Hutchinson Lakes/River Basin Improvement Study. This step in the overall
study development will allow for public input prior to the study being finalized and brought
to the Council for their approval at a future meeting.
Motion by Christensen, second by Cook, to approve setting public meeting for February 6,
2018, at 6:30 p.m. at the City Center to review the final draft of the Hutchinson Lakes/River
Basin Improvements Study. Motion carried unanimously.
15. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR FEBRUARY 13, 2018, AT
4:30 P.M. TO REVIEW STATE TRUNK HIGHWAY 15 DOWNTOWN
RECONSTRUCTION PROJECT GEOMETRIC LAYOUT
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff is
requesting that a Council workshop be set on February 13, 2018, at 4:30 p.m. to review the
proposed State Trunk Highway 15 downtown geometric layout. This step in the overall
project development is fairly critical as it establishes the preliminary design prior to final
design efforts.
Motion by Cook, second by Forcier, to approve setting Council workshop for February 13,
2018, at 4:30 p.m. at the City Center to review State Trunk Highway 15 Downtown
Reconstruction Project geometric layout. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) City of Hutchinson Financial Report and Investment Report for December 2017
b) Hutchinson Housing & Redevelopment Authority Board Minutes from December 19, 2017
�c) Planning, Zoning, Building Department Quarterly Report
d) Planning Commission Minutes from October 17, 2017
rel
CITY COUNCIL MINUTES JANUARY 23, 2018
Matt Jaunich noted that a positive fund balance of $98,000 was seen in 2017 mainly due
to the busy construction season.
NUSCELLANEOUS
17. STAFF UPDATES
Marc Sebora— Mr. Sebora noted that a Charter Commission is set for January 31, 2018, at 5:30
p.m. The main topic of the meeting is to discuss proposed language to incorporate into the
Charter due to a change in legislation related to special elections.
18. COUNCIL/MAYOR UPDATE
John Lofdahl — Council Member Lofdahl commented on a property on Jefferson Street that a
conditional use permit had been issued for a garage to be constructed. Council Member
Lofdahl noted that the property is now for sale and no garage has been constructed to date.
Steve Cook — Council Member Cook mentioned several items. They included the property
located at 141 5t' Avenue NE which has been designated a nuisance; South Grade Road grant;
sidewalk policy and the potential of differentiating trails from sidewalks; Emerald Ash Borer
and diversifying areas even if trees are still in rather good condition; property located at corner
of Bluff Street and 5t' Avenue NE and possibly tightening the City's ordinance to have that
property cleaned up; looking at placing below ground draintile in Linden Park; making sure
minutes of boards and commission are up to date on the City's website; possibly placing "No U
Turn" sign at Hwy 15 South and Echo Drive.
ADJOURNMENT
Motion by Czmowski, second by Lofdahl, to adjourn at 8:10 p.m. Motion carried
unanimously.
7
HUTCHINSON CITY COUNCIL
SUMMARY OF CLOSED MEETING PROCEEDINGS
CITY ADMINISTRATOR ANNUAL PERFORMANCE REVIEW SESSION
January 23, 2018
On January 23, 2018, the Hutchinson City Council closed its meeting to conduct the annual
performance review for the City Administrator, Matthew Jaunich. Individuals present included
Hutchinson Mayor Gary Forcier, City Council members Mary Christensen, Steve Cook, Chad
Czmowski, and John Lofdahl, City Administrator Matthew Jaunich, City Attorney Marc Sebora,
and Human Resources Director Brenda Ewing. Mr. Jaunich exercised his right to close the
proceedings to the public.
Motion by Czmowski, second by Christensen, to convene into closed session at 4:06 p.m. to
conduct the city administrator performance review. The motion passed unanimously. The
Council then proceeded into a closed session.
The Council reviewed with Mr. Jaunich his performance for calendar year 2017, in the following
categories: Organizational Management, Fiscal/Business Management, Program Development,
Relationship & Communication with the Council, Long -Range Planning, and Relationship with
Public & Outside Organizations.
Mr. Jaunich provided the Council with a summary of his progress in the positon of City
Administrator for calendar year 2017, and his proposed future objectives and projects.
The consensus of the Council is that Mr. Jaunich's cumulative performance for the review period
was found to be meeting or exceeding job requirements. Per the City of Hutchinson
Compensation Plan, this results in a 5% increase in salary.
Motion by Cook, second by Chad Czmowski to establish a performance review score of 4.21 on
a scale of 0-5 and to grant a 5% performance increase to Mr. Jaunich's current salary. The
motion passed unanimously.
Motion by Cook, second by Lofdahl, to close the closed proceedings at 5:16 p.m. The motion
passed unanimously. The Council moved back into open session.
Motion by Christensen, second by Lofdahl to adjourn the meeting at 5:17 p.m. The motion
passed unanimously.
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approval of Imp Project Change Orders/Work Orders/Supplemental Agreements
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/13/2018
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders
and/or Work Orders are proposed as noted:
- Supplemental Agreement No. 01 — Letting No. 3/Project No. 18-03 — 2nd Ave SE Watermain Relocation
This Supplemental Agreement addresses the extension of completion date from 03/02/2018 to include a timeframe of
03/03/2018 to 05/11/2018 due to contractor's proposed means and methods. This change does not affect the
Contract amount. This change extends the Final Completion Date up to 70 calendar days.
BOARD ACTION REQUESTED:
Approval of Change Orders & Work Order
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
SUPPLEMENTAL AGREEMENT
City of Hutchinson
111 Hassan St SE
Hutchinson MN 55350
Page 1 of 1
Ciry o/'
01/31/2018
Supplemental Agreement No. 1
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
NA
I NA
L3P18-03
L3P18-03
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
R & R Excavating
2nd Avenue SE Watermain Relocation
1149 Hwy 22 South
TOTAL SUPPLEMENTAL AGREEMENT AMOUNT
Hutchinson, MN 55350
$0.00
This Contract is between the Local Government Entity and Contractor as follows:
WHEREAS: THE CONTRACTOR HAS REQUESTED AN EXTENSION OF THE MARCH 2ND, 2018 COMPLETION DATE
UNDER SP -4.1.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT:
THE CITY AGREES TO EXTEND THE MARCH 2ND, 2018 COMPLETION DATE UNDER SP -4.1 TO INCLUDE A TIMEFRAME
OF MARCH 3RD TO MAY 11TH 2018, BASED ON ALL NECESSARY ADDITIONAL CONSTRUCTION
ACTIVITIES/MEASURES (INCLUDING DEWATERING, PUMPING, SHORING, RESTORATION, ETC...) BEING THE SOLE
RESPONSIBILITY OF THE CONTRACTOR. THIS INCLUDES MANAGING CONSTRUCTION MEANS AND METHODS AS
NEEDED TO ACHIEVE THE WORK DURING POTENTIAL HIGH RIVER FLOW CONDITIONS.
COST BREAKDOWN
There are no items associated with this Supplemental Agreement.
Approved By Project Engineer: Kent Exner Approved By Contractor: R & R Excavating, Brent Reiner
Signed Signed
Date: 02/13/2018 Phone: (320) 234-4212 Date: Phone: (320) 587-5918
Original to Project Engineer; Copy to Contractor
Approved by Hutchinson City Council 02/13/2018
Signed
Mayor, Gary Forcier
Date: 02/13/2018
Signed
City Administrator, Matthew Januich
Date: 02/13/2018
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/23/2018 - 02/13/2018
Check Date
Check
Vendor Name
Description
Amount
01/23/2018
199607
MID -AMERICAN RESEARCH CHEMICAL
SHOP SUPPLIES - OIL, CLEANERS, RED GREASE
$ 664.50
01/23/2018
199608
EHLERS & ASSOCIATES INC
FINANCE CONFERENCE - MILES & INTERN
522.00
01/23/2018
199609
EHLERS & ASSOCIATES INC
FINANCE CONFERENCE - A. REID & J. JUERGENSEN
522.00
01/29/2018
199610
MINNESOTA POLLUTION CONTROL AGENCY
MS4 GENERAL STORMWATER PERMIT
400.00
01/29/2018
199611
DVS RENEWAL
PD ANNUAL LICENSING - 09 CHEV 1801
11.00
02/02/2018
199612
NCPERS
PAYROLL 1/14 - 1/27/2018
368.00
02/02/2018
199613
HART
PAYROLL 1/14 - 1/27/2018
662.21
02/02/2018
EFT635
EFTPS
PAYROLL 1/14 - 1/27/2018
63,748.98
02/02/2018
EFT636
MN Dept of Revenue
PAYROLL 1/14 - 1/27/2018
13,145.15
02/02/2018
EFT637
PERA
PAYROLL 1/14 - 1/27/2018
48,213.28
02/02/2018
EFT638
TASC-Flex
PAYROLL 1/14 - 1/27/2018
1,816.06
02/02/2018
EFT639
TASC-H S A
PAYROLL 1/14 - 1/27/2018
12,626.94
02/02/2018
EFT640
ICMA
PAYROLL 1/14 - 1/27/2018
2,292.40
02/02/2018
EFT641
VOYA
PAYROLL 1/14 - 1/27/2018
990.00
02/02/2018
EFT642
MNDCP
PAYROLL 1/14 - 1/27/2018
305.00
02/13/2018
199614
A R ENGH HEATING & AIR CONDITIONING
HVAC MAINTENANCE
445.00
02/13/2018
199615
ACE HARDWARE
VARIOUS R&M SUPPLIES
842.44
02/13/2018
199616
VOID
0.00
02/13/2018
199617
ACME TOOLS - PLYMOUTH
DRUM SANDER FOR PARKS DEPT
2,097.96
02/13/2018
199618
ADVANCED POWER SERVICES, INC
MTU 60KW DIESEL GENERATOR - WWTP
24,850.00
02/13/2018
199619
ADVANCED TRAINING SYSTEMS
M-145 "RENEGADE" MOVING TARGET SYSTEM - PD
4,340.00
02/13/2018
199620
ALLSTATE PARTS OF GLENCOE
SEMI 475: LANDING GEAR SET, HOOD LATCH
62.92
02/13/2018
199621
ALPHA WIRELESS
MAINT AGREEMENT -PD TRANSMITTERS/RECEIVERS
794.75
02/13/2018
199622
AMERICAN BOTTLING CO
JANUARY COST OF GOODS - LIQUOR
172.32
02/13/2018
199623
AMERICAN WATER WORKS ASSN
MEMBERSHIP DUES 4/1/18 - 3/31/19
202.00
02/13/2018
199624
AMERIPRIDE SERVICES
VARIOUS CLEANING SUPPLIES
108.35
02/13/2018
199625
ANIMAL MEDICAL CENTER ON CROW RIVER
PROCESSING/BOARDING FEES
1,027.00
02/13/2018
199626
ARCTIC GLACIER USA INC.
JANUARY COST OF GOODS - LIQUOR
248.91
02/13/2018
199627
ARNESON DISTRIBUTING CO
JANUARY COST OF GOODS - LIQUOR
375.30
02/13/2018
199628
ARROW TERMINAL LLC
SHOP PARTS
684.43
02/13/2018
199629
ARTHUR GALLAGHER RISK
INSURANCE BROKERAGE FEE 1/1/18 - 3/31/18
3,375.00
02/13/2018
199630
ARTISAN BEER COMPANY
JANUARY COST OF GOODS - LIQUOR
1,954.35
02/13/2018
199631
ATSSA
ERIC INSELMANN REG: 2018 ATSSA CONFERENCE
145.00
02/13/2018
199632
AUTO VALUE - GLENCOE
VARIOUS AUTO R&M SUPPLIES
329.67
02/13/2018
199633
AXON ENTERPRISE, INC.
CAMERAS & ACCESSORIES - PD SQUAD CARS
27,678.14
02/13/2018
199634
B & C PLUMBING & HEATING INC
PLUMBING R&M - VARIOUS LOCATIONS
589.70
02/13/2018
199635
BECKER ARENA PRODUCTS
ACRYLIC RINK SHIELDS
2,150.50
02/13/2018
199636
BELLBOY CORP
JANUARY COST OF GOODS - LIQUOR
3,044.28
02/13/2018
199637
BENNY'S MEAT MARKET
ANNUAL RURAL FIRE BUDGET MTG
155.24
02/13/2018
199638
BERGER PLUMBING HEATING A/C, LLC
REPLACE TOILET - CIVIC ARENA
413.46
02/13/2018
199639
BERNICK'S
JANUARY COST OF GOODS - LIQUOR
257.16
02/13/2018
199640
BERRY, AARON
TRAVEL REIMB: MEALS, WIPER FLUID, GAS
63.23
02/13/2018
199641
BNO SHEET METAL INC
HVAC MAINTENANCE - CIVIC ARENA
9,936.84
02/13/2018
199642
BOLTON & MENK INC.
DESIGN/BID ADMIN FOR CONST 8 -UNIT HANGAR
4,499.88
02/13/2018
199643
BRAUN INTERTEC CORP
VFW RESTROOM PAD TESTING
1,880.25
02/13/2018
199644
BREAKTHRU BEVERAGE
JANUARY COST OF GOODS - LIQUOR
17,804.45
02/13/2018
199645
C & L DISTRIBUTING
JANUARY COST OF GOODS - LIQUOR
54,958.60
02/13/2018
199646
CARD SERVICES
CASH WISE - VARIOUS DEPT PURCHASES
182.75
02/13/2018
199647
CARS ON PATROL SHOP LLC
TIRE ON SQUAD #1 & TOW VARIOUS VEHICLES
440.00
02/13/2018
199648
CENTRAL HYDRAULICS
VARIOUS R&M SUPPLIES
560.66
02/13/2018
199649
CHEMISOLV CORP
CHEMISOLV US 9175 POLYMER
2,448.00
02/13/2018
199650
CHEP RECYCLED PALLET SOLUTIONS LLC
07- B GRADE 48 X 40 PALLETS - CREEKSIDE
1,813.78
02/13/2018
199651
CHRIST THE KING
REFUND PARK RENTAL
40.00
02/13/2018
199652
CITY OF BROOKLYN PARK
A. NORTROM REGIST - BASIC CRISIS NEGOTIATION
50.00
02/13/2018
199653
CONTINENTAL RESEARCH CORP
CLEANING SUPPLIES - POLICE DEPT
424.48
02/13/2018
199654
CORE & MAIN LP
WATER METER PARTS
1,017.77
02/13/2018
199655
COUNTRYSIDE FLAGPOLE
2018 SUPPLY OF FLAGS FOR PARKS/FACILITIES
1,182.00
02/13/2018
199656
CROW RIVER AUTO & TRUCK REPAIR
OIL CHANGES, AUTO R&M - POLICE VEHICLES
230.79
02/13/2018
199657
CROW RIVER GOLF CLUB
FEE FOR JANUARY LIQUOR STORE EVENT
536.88
02/13/2018
1199658
ICROW RIVER PRESS INC
ITOW TAGS, SENIOR NEWSLETTERS, FIRE REPORT
480.81
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/23/2018
- 02/13/2018
Check Date
Check
Vendor Name
Description
Amount
02/13/2018
199659
CUMMINS NPOWER LLC
ANNUAL INSPECTIONS/MAINT - GENERATORS
3,011.73
02/13/2018
199660
CZECH, RANDY
REIMB: MPCA WW CERTIFICATION
23.00
02/13/2018
199661
DELTA HOTELS
ERIC INSELMANN LODGING
294.14
02/13/2018
199662
DIMLER, KYLE
SAFETY FOOTWEAR & WINTER BOOTS
294.94
02/13/2018
199663
DLT SOLUTIONS, LLC
ANNUAL SOFTWARE COSTS -AUTOCAD/ENGINEER
2,586.73
02/13/2018
199664
DOG -ON -IT -PARKS
DOG WASTE BAGS
439.02
02/13/2018
199665
DORSEY & WHITNEY LLP
LEGAL SERVICES -HOSPITAL, UPONOR, HOTEL SITE
10,292.00
02/13/2018
199666
DOSTAL ELECTRONIC'S CENTER
DIRECT BOX - EVENT CENTER
48.00
02/13/2018
199667
DRAIN PROS INC
CLEAN SINK AT EVENT CENTER
145.00
02/13/2018
199668
DRIVERS LICENSE GUIDE CO
2018 I.D. CHECKING GUIDE - MOTOR VEHICLE DEPT
29.95
02/13/2018
199669
DVS RENEWAL
2018 VEHICLE TABS (82) - VARIOUS DEPT VEHICLES
820.00
02/13/2018
199670
VOID
0.00
02/13/2018
199671
VOID
0.00
02/13/2018
199672
VOID
0.00
02/13/2018
199673
E2 ELECTRICAL SERVICES INC
REPLACE DOOR LOOP PARTS- HATS FACILITY
281.50
02/13/2018
199674
EAST SIDE OIL COMPANIES
FILTERS
37.50
02/13/2018
199675
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM
64.93
02/13/2018
199676
ELECTRO WATCHMAN
REPLACED BATTERY BACKUP - WWTP
973.10
02/13/2018
199677
ELK RIVER COMPOSTING INC
CONTRACTED COMPOST DEC 1ST - DEC 8TH
27,066.46
02/13/2018
199678
ENERGY SALES INC
CEMETERY GARAGE HEATERS: COUPLINGS
130.41
02/13/2018
199679
ERICKSON ENGINEERING CO LLC
11/26-12/30/17 REHAB OF BRIDGES 43016/43514
2,492.00
02/13/2018
199680
EXNER, KENT
TRAVEL/EXPENSE REIMBURSEMENTS
569.94
02/13/2018
199681
FASTENAL COMPANY
VARIOUS R&M SUPPLIES
1,160.73
02/13/2018
199682
FENSKE, BRUCE
SAFETY FOOTWEAR REIMBURSEMENT
144.99
02/13/2018
199683
FILZEN, MARY
REIMB MILEAGE - MNLARS MEETING IN ST CLOUD
39.24
02/13/2018
199684
FIRST ADVANTAGE LNS OCC HEALTH SOLU
DRUG TESTING
373.78
02/13/2018
199685
FLAGSHIP RECREATION
REPLACEMENT LEGS FOR LIBRARY SQUARE BENCH
675.00
02/13/2018
199686
FOSTER MECHANICAL
HVAC R&M VARIOUS LOCATIONS
398.17
02/13/2018
199687
G & K SERVICES
CLEANING/JANITORIAL SUPPLIES
291.79
02/13/2018
199688
GEB ELECTRIC INC
INSTALL DEHUMIDIFIERS AT CIVIC ARENA
2,184.15
02/13/2018
199689
GOLDSTAR PRODUCTS INC
RED HOT SEWER SOLVENT
1,482.85
02/13/2018
199690
GOODPOINTE TECHNOLOGY
PAVEMENT CONDITION SURVEY- STREETS, TRAILS
940.00
02/13/2018
199691
GOPHER STATE FIRE EQUIPMENT CO.
ABC RE -CHARGE, O -RINGS, DRY CHEMICAL
210.00
02/13/2018
199692
GRAINGER
VARIOUS R&M SUPPLIES
3,343.21
02/13/2018
199693
GRAPE BEGINNINGS, INC
JANUARY COST OF GOODS - LIQUOR
875.00
02/13/2018
199694
HACH COMPANY
VARIOUS CHEMICALS - WATER PLANT
643.43
02/13/2018
199695
HANSEN TRUCK SERVICE
3 DOT TRUCKS
225.00
02/13/2018
199696
HAUGEN, MARV
REIMB FOR ZAMBONI CHARGER RECEPTACLE
221.23
02/13/2018
199697
HAWK PERFORMANCE SPECIALITIES
SNOW BREAKER/ ICE RESURFACER
94.25
02/13/2018
199698
HAWKINS INC
MURIATIC ACID, DRM - WATER PLANT CHEMICALS
1,838.44
02/13/2018
199699
HCVN-TV
4TH QTR MEDIACOM FRANCHISE FEES
23,749.27
02/13/2018
199700
HENRY'S WATERWORKS INC
PENTAGON SOCKET & HYDRANT MARKER
400.33
02/13/2018
199701
HILLYARD / HUTCHINSON
CLEANING/JANITORIAL SUPPLIES
605.29
02/13/2018
199702
HOHENSTEINS INC
JANUARY COST OF GOODS - LIQUOR
508.50
02/13/2018
199703
HOLLAND SUPPLY INC.
INFANT FROST REMOVER, TORCH & FITTINGS
857.90
02/13/2018
199704
HOLT TOUR AND CHARTER INC.
3/21 OLD LOG THEATER - SENIOR EVENT
625.00
02/13/2018
199705
HUTCH SPORT SHOP
DUDLEY & THUNDER COMPOSIT SOFTBALLS
5,376.00
02/13/2018
199706
HUTCHINSON CENTER FOR THE ARTS
2018 ANNUAL CONTRIBUTION
15,000.00
02/13/2018
199707
HUTCHINSON CO-OP
GAS, KEROSENE, SHOP SUPPLIES
1,144.84
02/13/2018
199708
HUTCHINSON CONVENTION & VISITORS BU
DECEMBER 2017 LODGING TAX
5,616.25
02/13/2018
199709
HUTCHINSON HEALTH
OCCADMIN FEE: B HUEBNER
37.65
02/13/2018
199710
HUTCHINSON HRA
REIMBURSE HRA- PHH MORTGAGE SERVICES
100.00
02/13/2018
199711
HUTCHINSON LEADER
VARIOUS ADVERTISING
2,916.61
02/13/2018
199712
HUTCHINSON SENIOR ADVISORY BOARD
SENIOR TOUR - GREEN LAKE CRUISES
2,605.55
02/13/2018
199713
HUTCHINSON UTILITIES
JAN UTILITIES 1/1- 2/1'18
129,550.89
02/13/2018
199714
HUTCHINSON WHOLESALE #1550
R&M SUPPLIES- PUBLIC WORKS
159.88
02/13/2018
199715
HUTCHINSON WHOLESALE #1551
R&M SUPPLIES - CREEKSIDE
127.08
02/13/2018
199716
HUTCHINSON WHOLESALE #1552
R&M SUPPLIES - PARKS
203.64
02/13/2018
199717
HUTCHINSON WHOLESALE #2520
R&M SUPPLIES - FIRE DEPT
21.96
02/13/2018
1199718
1 INDIANHEAD SPECIALTY CO
IDIE PLATE DATER "PAID" FOR DMV OPERATIONS
430.82
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/23/2018 - 02/13/2018
Check Date
Check
Vendor Name
Description
Amount
02/13/2018
199719
INGSTAD BROADCASTING
MONTHLY KARP ADVERTISING
840.50
02/13/2018
199720
INSELMANN, ERIC
REIMB: SAFETY BOOTS
175.00
02/13/2018
199721
INTERSTATE BATTERY SYSTEM MINNEAPOL
SHOP PARTS
486.25
02/13/2018
199722
INTOXIMETERS INC
SUPPLIES FOR PD BREATHALIZERS
353.50
02/13/2018
199723
IOWA DEPT OF AGRICULTURE
TONNAGE JULY - DEC 2017
5.41
02/13/2018
199724
JACK'S UNIFORMS & EQUIPMENT
GOLD NAME PLATES, DUTY BELT- POLICE
148.43
02/13/2018
199725
JJ TAYLOR DIST OF MN
JANUARY COST OF GOODS - LIQUOR
7,311.00
02/13/2018
199726
JLR GARAGE DOOR SERVICE
REPAIR CITY COLD STORAGE DOOR - HATS
428.00
02/13/2018
199727
JOHNSON BROTHERS LIQUOR CO.
JANUARY COST OF GOODS - LIQUOR
39,110.37
02/13/2018
199728
JORDAHL, JAMES
ADAPTED REC DANCE
200.00
02/13/2018
199729
JUERGENSEN, JUSTIN
REIMB: MILEAGE FOR EHLERS CONFERENCE
67.58
02/13/2018
199730
JUUL CONTRACTING CO
EMERGENCY REPAIR - WATER LINE BREAK
8,658.14
02/13/2018
199731
KAPING, RYAN
REFUND FOR CLASSES NOT TAKING
72.00
02/13/2018
199732
KERI'S CLEANING
1/16 - 1/31 CC, LIBRARY, SR DINING, FIRE, LIQUOR
3,444.00
02/13/2018
199733
KONERZA, STACY
KARAOKE NIGHT/ DJ DANCE
75.00
02/13/2018
199734
KRANZ LAWN & POWER
CEMETERY MOWER PARTS: FILTERS, HYDRO FLUID
262.22
02/13/2018
199735
KRIS ENGINEERING
SHOP PARTS: SNOW PLOW BLADES
1,874.55
02/13/2018
199736
KUE CONTRACTORS INC
HRA RENTAL REHAB LOAN: GATEWAY CENTRAL
29,519.40
02/13/2018
199737
KUPFER, CRAIG
UB refund for account: 1-420-5610-1-03
27.03
02/13/2018
199738
L & P SUPPLY CO
SNOWBLOWER STATION: SKID SHOE
53.00
02/13/2018
199739
LOCHER BROTHERS INC
JANUARY COST OF GOODS - LIQUOR
36,195.45
02/13/2018
199740
LOGIS
DECEMBER NETWORK AND SOFTWARE CHARGES
12,127.18
02/13/2018
199741
M -K GRAPHICS
A/P PREPINTED CHECK SUPPLY
709.72
02/13/2018
199742
M -R SIGN
MANHOLE MKR & VARIOUS SIGNS
1,603.69
02/13/2018
199743
MANZANITA MICRO LLC
ELECTRICAL REPAIRS - CIVIC ARENA
1,110.51
02/13/2018
199744
MAPA
REGISTRATION 2018 WORKSHOP - C. MUCHOW
100.00
02/13/2018
199745
MARCO TECHNOLOGIES, LLC
2018 SOFTWARE COSTS VARIOUS APPLICATIONS
11,211.60
02/13/2018
199746
MCKIMM MILK TRANSIT
FREIGHT CREEKSIDE TO BFG SUPPLY
310.36
02/13/2018
199747
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL: A WITTMIER
300.00
02/13/2018
199748
MCLEOD COUNTY SOLID WASTE MANAGEMEN
FLUORESCENT TUBES DISPOSAL
51.00
02/13/2018
199749
MCLEOD PUBLISHING INC
SUPPLEMENT & COLOR IN BRIDE & GROOM
149.00
02/13/2018
199750
MEI TOTAL ELEVATOR SOLUTIONS
FEB -MAR BI -MONTHLY SERVICE - LIBRARY
183.33
02/13/2018
199751
MENARDS HUTCHINSON
VARIOUS R&M SUPPLIES
2,994.47
02/13/2018
199752
VOID
0.00
02/13/2018
199753
MERKINS, DAVE & KARI
UB refund for account: 3-927-0853-0-01
95.93
02/13/2018
199754
MESSAGE MEDIA U.S.A., INC
JANUARY SERVICES - POLICE
30.00
02/13/2018
199755
MIDWEST PLAYSCAPES INC.
ROBERTS PARK PLAYGROUND REPLACEMENT
26,419.00
02/13/2018
199756
MILLNER HERITAGE VINEYARD & WINERY
JANUARY COST OF GOODS - LIQUOR
1,290.00
02/13/2018
199757
MINNEAPOLIS, CITY OF
DEC 2017 APS TRANSACTION FEES
47.70
02/13/2018
199758
MINNESOTA ASA
2018 HUTCH SOFTBALL INVITE -SANCTION FEE
80.00
02/13/2018
199759
MINNESOTA CHIEFS OF POLICE
ANNUAL CONF REGISTRATION - SEVERAL PD EEs
1,475.00
02/13/2018
199760
MINNESOTA DEPT OF HEALTH
WATER SUPPLY SYSTEM OPERATOR EXAM APPLIC
32.00
02/13/2018
199761
MINNESOTA DEPT OF PUBLIC SAFETY
2018 DODGE RAM 5500 #8467 - TITLE & REGIST
13.75
02/13/2018
199762
MINNESOTA FIRE SERVICE CERTIF BOARD
RETEST FEE FOR FF11: WECKMAN
25.00
02/13/2018
199763
MINNESOTA POLLUTION CONTROL AGENCY
CERTIFICATION: JEROME BURMEISTER
55.00
02/13/2018
199764
MINNESOTA POLLUTION CONTROL AGENCY
WW OPERATOR CERTIFICATE
23.00
02/13/2018
199765
MINNESOTA POLLUTION CONTROL AGENCY
2018 WASTEWATER TRAINING REGISTRATION
260.00
02/13/2018
199766
MINNESOTA RECREATION & PARK ASSN
ANNUAL GEN MTG REGISTRATIONS
546.00
02/13/2018
199767
MINNESOTA RURAL WATER ASSN
MRWA TECH CONFERENCE PRE -REGISTRATION
255.00
02/13/2018
199768
MINNESOTA SPORTS FEDERATION
2018 FALL/WINTER TEAM MEMBERSHIPS
336.00
02/13/2018
199769
MINNESOTA STATE COMMUNITY & TECHNIC
CLASS #5 DAN SARGENT
125.00
02/13/2018
199770
MINNESOTA VALLEY TESTING LAB
BOD CARBON, PHOSPH - SEWER ANALYSIS
1,742.30
02/13/2018
199771
MN DNR WATERS
2017 WATER USE, PERMIT 1968-0209
7,095.08
02/13/2018
199772
MN NATIONAL GUARD ENLISTED ASSOCIAT
STATE CONVENTION ADVERTISING
175.00
02/13/2018
199773
MN STATE FIRE CHIEFS ASSOCIATION
2018 DFOS REG & SAT LUNCH: R ABELSON &
470.00
02/13/2018
199774
MN STATE PATROL
2018 INSPECTION DECALS
40.00
02/13/2018
199775
MRPA
2018 MEMBERSHIP DUES - PRCE
1,795.00
02/13/2018
199776
MRPA
2018 VOLLEYBALL FEES
252.00
02/13/2018
199777
NASH FINCH COMPANY
4TH QTR 2017 CAM - LIQUOR STORE PARKING LOT
970.24
02/13/2018
1199778
1 NAVRATIL, JAMES
REIMB: SHOES
89.99
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/23/2018 - 02/13/2018
Check Date
Check
Vendor Name
Description
Amount
02/13/2018
199779
NEGOCE, LLC
JANUARY COST OF GOODS - LIQUOR
906.22
02/13/2018
199780
NEW FRANCE WINE
JANUARY COST OF GOODS - LIQUOR
794.01
02/13/2018
199781
NORTHERN BALANCE & SCALE
SERVICE & CALIB OF BALANCE/SCALE
174.00
02/13/2018
199782
NORTHERN BUSINESS PRODUCTS
OFFICE SUPPLIES
497.39
02/13/2018
199783
NORTHERN HOLLOW WINERY
JANUARY COST OF GOODS - LIQUOR
233.16
02/13/2018
199784
NORTHERN STATES SUPPLY INC
HATS SUPPLIES: PLOWBOLT, BLADE
247.88
02/13/2018
199785
NSF - MSF
SUMMER INVITATIONAL SLOW PITCH SOFTBALL
55.00
02/13/2018
199786
O'REILLY AUTO PARTS
VARIOUS AUTO R&M SUPPLIES
869.60
02/13/2018
199787
OEM SERVICE CO, LLC
CREEKSIDE BAGGING LINE REPAIRS SUPPLIES
650.59
02/13/2018
199788
OFFICE DEPOT
VARIOUS OFFICE SUPPLIES
107.56
02/13/2018
199789
OFFICE OF MN IT SERVICES
DECEMBER 2017 SERVICES
166.27
02/13/2018
199790
PAUSTIS WINE COMPANY
JANUARY COST OF GOODS - LIQUOR
5,935.72
02/13/2018
199791
PENMAC STAFFING SERVICES, INC.
TEMPORARY LABOR - CREEKSIDE
968.76
02/13/2018
199792
PEOPLEREADY INC
TEMPORARY LABOR - CREEKSIDE
3,043.44
02/13/2018
199793
PHILLIPS WINE & SPIRITS
JANUARY COST OF GOODS - LIQUOR
24,474.00
02/13/2018
199794
PIONEERLAND LIBRARY SYSTEM
2018 Q1 FUNDING - LIBRARY
42,910.25
02/13/2018
199795
PLUNKETTS PEST CONTROL
GENERAL PEST CONTROL PROGRAM
104.75
02/13/2018
199796
POSTMASTER
MONTHLY POSTAGE
1,600.00
02/13/2018
199797
POSTMASTER
FEB SR NEWSLETTER
98.00
02/13/2018
199798
PRECAST SYSTEMS
CEMETERY - HEADSTONE MOVE & CEMENT WORK
325.00
02/13/2018
199799
PREMIER LIFT PRODUCTS LLC
GEN MAINT & TESTING ON WHEELCHAIR LIFT
300.00
02/13/2018
199800
PRO AUTO MN INC.
2013 DURANGO: OIL CHANGE - FIRE
24.85
02/13/2018
199801
PROJECT ONE CONSTRUCTION, INC.
HRA RENTAL REHAB LOAN: TWO RIVERS RENTAL
28,804.00
02/13/2018
199802
QUADE ELECTRIC
CEMETERY GARAGE HEATER: PILOT LIGHT
135.60
02/13/2018
199803
QUALITY FLOW SYSTEMS
HARMONY LANE LIFT STATION PROJECT
5,231.99
02/13/2018
199804
QUILL CORP
WET MOP, PAPERTOWELS, GLOVES - PRCE
237.58
02/13/2018
199805
RBSCOTT EQUIPMENT
R&M SUPPLIES FOR CREEKSIDE TURNER
24.34
02/13/2018
199806
RDO EQUIPMENT CO.
R&M SUPPLIES FOR CREEKSIDE TURNER
52.30
02/13/2018
199807
RED BULL DISTRIBUTION COMPANY, INC.
JANUARY COST OF GOODS - LIQUOR
206.00
02/13/2018
199808
REFLECTIVE APPAREL FACTORY INC
JACKETS/WINDBREAKERS- PUBLIC WORKS
774.79
02/13/2018
199809
REGION VI CHIEFS ASSC
2018 DUES - POLICE
40.00
02/13/2018
199810
REGIONAL EYE OPTICAL
EYE GLASS INSERT FOR SCBA FACEPIECE
57.50
02/13/2018
199811
REID, ANDY
REIMB: MILEAGE FOR EHLERS CONFERENCE
67.58
02/13/2018
199812
REINER ENTERPRISES INC
FREIGHT CREEKSIDE TO CENTRAL
219.85
02/13/2018
199813
REVIER WELDING
AUTOMOTIVE R&M
76.74
02/13/2018
199814
ROSTI CONSTRUCTION COMPANY OF MN
RETAINAGE PAYOUT - HOTEL SITE ROAD PROJECT
14,909.85
02/13/2018
199815
RUNNING'S SUPPLY
VARIOUS R&M SUPPLIES
1,458.79
02/13/2018
199816
SAM'S CLUB DIRECT
TAPE, COMPRESSED GAS DUSTER, ANNUAL FEE
74.96
02/13/2018
199817
SCHUETTE, DONOVAN
REIMB: WINTER BOOTS
125.00
02/13/2018
199818
SHAKOPEE, CITY OF
2018 DUES - SW METRO DRUG TASK FORCE
8,400.00
02/13/2018
199819
SHAW, KAREN
JANUARY 2018 - YOGA/PILATES INSTRUCTION
210.00
02/13/2018
199820
SHORT-ELLIOT-HENDRICKSON, INC
SANITARY SEWER COLLECTION SYSTEM ANALYSIS
3,907.90
02/13/2018
199821
SOUTHERN WINE & SPIRITS OF MN
JANUARY COST OF GOODS - LIQUOR
15,742.77
02/13/2018
199822
SPRING LAKE ENGINEERING
WW LIFT STATION CONTROLS: HUTCH PROGRAMM
10,045.66
02/13/2018
199823
SRF CONSULTING GROUP
SOUTH GRADE ROAD INTERSECTIONS STUDY
267.84
02/13/2018
199824
STANDARD PRINTING -N -MAILING
JANUARY MAILING SERVICES
652.26
02/13/2018
199825
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
1,434.21
02/13/2018
199826
STATE OF MINNESOTA DEPT OF PUBLICS
SECT 302-EMERG PLNG & SECT 312 -RIGHT TO
100.00
02/13/2018
199827
STEVENS ENGINEERS INC
10/22 - 11/18'17 - CIVIC ARENA CONCEPT DESIGN
950.00
02/13/2018
199828
STREICHERS
AMMO FOR POLICE
3,744.27
02/13/2018
199829
TAPS-LYLE SCHROEDER
CLEANED LINEN & TOPS - EVENT CENTER
25.00
02/13/2018
199830
TASC
March 2018 Flex Adm. Fees
111.60
02/13/2018
199831
TITAN MACHINERY
PARTS AND REPAIRS - VARIOUS EQUIPMENT
1,022.24
02/13/2018
199832
TOTAL CONTROL SYSTEMS INC.
HARMONY LIFT STATION CONTROL PANEL
54,080.00
02/13/2018
199833
TRUE BRANDS
UNIVERSAL BEER RINGS SINGLE REEL
178.72
02/13/2018
199834
UNIVERSITY OF MINNESOTA
SHADE TREE SHORT COURSE: JAY SCHELITZCHE
420.00
02/13/2018
199835
US BANK EQUIPMENT FINANCE
JAN COPIER CONTRACT 1/20-2/20'18
379.86
02/13/2018
199836
USA BLUE BOOK
PARAMETER METER, TURBIDMETER KIT - SEWER
2,290.47
02/13/2018
199837
VALLEY SALES OF HUTCHINSON
PROGRAM W KEY FOBS - POLICE VEHICLE
284.05
02/13/2018
1199838
IVERIZON WIRELESS
DEC 24, 2017 - JAN 23, 2018 CELL PHONE COST
3,387.04
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/23/2018 - 02/13/2018
Check Date
Check
Vendor Name
Description
Amount
02/13/2018
199839
VESSCO INC
SUPPLIES FOR WATER AND SEWER FACILITIES
923.36
02/13/2018
199840
VFW POST 906
CITY HOLIDAY PARTY
2,146.44
02/13/2018
199841
VIKING BEER
JANUARY COST OF GOODS - LIQUOR
27,785.27
02/13/2018
199842
VIKING COCA COLA
JANUARY COST OF GOODS - LIQUOR
577.26
02/13/2018
199843
VINOCOPIA INC
JANUARY COST OF GOODS - LIQUOR
2,577.51
02/13/2018
199844
VIVID IMAGE
DOMAIN NAME - 9YR RENEWAL- EDA WEBSITE
155.00
02/13/2018
199845
WASTE MANAGEMENT OF WI-MN
REFUSE DISPOSAL - JAN 1ST- 15TH 2018
5,776.97
02/13/2018
199846
WATER CONSERVATION SERVICE INC
LEAK LOCATE: 205 6TH ST NE
547.40
02/13/2018
199847
WELCOME NEIGHBOR
HUTCH NEW RESIDENT VISITS
60.00
02/13/2018
199848
WEST CENTRAL SANITATION INC.
JANUARY SERVICES: HATS & AIRPORT
385.79
02/13/2018
199849
WESTLUND, RICHARD
UB refund for account: 2-975-0200-1-04
3.41
02/13/2018
199850
WILKENS INDUSTRIES
WALKING FLOOR TRAILER: PARTS - CREEKSIDE
31.78
02/13/2018
199851
WOOD & RUE, PLLP
SERVICES FOR CITY ATTORNEY ON MATTER
72.50
02/13/2018
199852
WRIGHT COUNTY SHERIFFS OFFICE
SERVICE FEE: CP201800136: C THORSON
70.00
02/13/2018
199853
ZENON ENVIRONMENTAL CORPORATION
REPAIRS PARTS FOR SEWER
491.42
Total - Check Disbursement
I
$ 1,066,078.64
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Public Hearing for 2018 Lift Station Improvements Project (1-13/P18-13)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/13/2018
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Public Hearing
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff will be administering a Public Hearing for the above referenced wastewater lift station improvements at our
Otter Lake area location. Please note that this project will be publicly bid and funded by the City's Wastewater Utility
(no bonding proceeds or special assessments).
Following a brief project overview by City staff and potential public comments, staff will request that the City Council
move forward with the final preparation and approval of project plans/specifications. The scheduled bid opening date
is Wednesday, March 21 st (11:00 AM).
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 195,500.00
Total City Cost: $ 195,500.00 Funding Source: Wastewater Utility Funds
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14854
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 13/PROJECT NO. 18-13
WHEREAS, a resolution of the City Council adopted the 23rd day of January 2018, fixed a date for a
Council Hearing on the following improvements:
2018 Lift Station Improvements: Rehabilitation and upgrades to Otter Lake area wastewater
lift station by construction of controls equipment/panel, wastewater pipe installation,
structural modifications, site improvements and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 23rd day of January
2018.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 13th day of February 2018
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 14855
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 13/PROJECT NO. 18-13
WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following
described improvement:
2018 Lift Station Improvements: Rehabilitation and upgrades to Otter Lake area wastewater
lift station by construction of controls equipment/panel, wastewater pipe installation,
structural modifications, site improvements and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering/Public Works until 11:00 am on Wednesday, March 21st, 2018, at which time they will be
publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director
of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by
the Council at 6:00 pm on Tuesday, March 27th, 2018 in the Council Chambers of the Hutchinson City
Center, Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 13thday of February 2018.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
Yfutcfiinson Fire department
201 TAnnuaCftort
"Safety Wever 2a6s a ZoRday A
-KAondracek
Paze / Topic
Table of Contents
1. Cover
2. Table of Contents
3. Dedication
4. Mission Statement
5. Chief Report
6. Goals and Objectives
7. Goals and Objectives (continued)
8. Flow Chau
9. Officer Appointments
10. Ceremonies
11. Activities and Events
12. Seniority Roster
13. Operational Data
14. Operational Data (continued)
15. Operational Data (continued)
16. Assistant Chief Report
17. Emergency Calls
18. Emergency Calls (continued)
19. Emergency Calls (continued)
20. Battalion Chief — Training, Yearly Review
21. Training Events
22. Training Update
23. Battalion Chief —Equipment, Yearly Report
24. Emergency Vehicle Maintenance and Usage
25. Emergency Vehicle Replacement Schedule
2
Hutchinson Fire Department
Dedication
The 2017 Annual Report is dedicated to Conrad Helgemo and Earl Fitzloff.
Conrad Helgemo
Conrad proudly served on the Hutchinson Fire Department from 1971-1985.
He was very active in all aspects of the department during his 13 -year career.
His family shared various stories about his beard and his love for motorcycles.
Conrad passed away April 13, 2017 and we were honored to be part of his
memorial service.
*b
Earl Fitzloff
Earl proudly served on the Hutchinson Fire Department from 1953-1980. He
was very active in all aspects of the department during his tremendous 27 -
year career. His family shared memories of "dad running from the service
station, down Main Street to get on a fire truck so he could respond to the call."
Earl passed away December 4, 2017 and we were honored to be part of his
memorial service.
Our Mission Statement
"To lelp People"
Our Mission
"Be 8011 eft— Be safe — Be lice — Treat
People like TI ey Ire As ilp"
Our Vision
"To Pro vide tie But service aB d
ProteCdOB Possible"
Our Values and Guiding Principles
"Pride, 8011 or, aB d IB tegrity"
4
Hutchinson Fire Department
December 31, 2017
Citizens of the Hutchinson Fire District
Honorable Mayors, Town Board Supervisors, and City Council Members
Is it just me or did 2017 just fly by? There were so many things that happened throughout the
year that is difficult to summarize. We continue to experience increased call volume, which is a
steady upward trend, and we finished the year with 532 calls to service, countless training
events, fire prevention and public relations events all of which required 9,210 labor -hours. The
commitment and dedication displayed by all members of this department is amazing and I could
not be more proud of the work they do day in and day out ... they are truly the best of the best!
Our staffing levels were unchanged this year (32) and therefore we were afforded the luxury of
not having to conduct a hiring process, which has not happened in years! Having said that,
staffing and personnel continue to be our number one concern and primary focus moving
forward. We are fully aware of the burden this increased call volume puts on our people and we
are looking at creative ways to help with this. We will be looking at multiple options for duty
crews/response crews in the immediate future and continue to focus on our vision.
Another equally important focal point for us is the health and wellness of our staff. We have all
seen the reports of elevated cancer rates in the firefighting profession and we are taking these
new threats seriously. We have significantly improved our PPE, our decontamination protocols,
and are in the process of updating our laundering capabilities as well. We are looking at every
option to keep our people as safe as possible while doing a very dangerous job.
We have worked closely with some of our local corporations conducting joint training sessions
and teaming up on special projects. Most notable the reflective chevron striping project that we
completed on all of our trucks (see cover photo) with the assistance of 3M Hutchinson. This has
drastically improved our visibility and safety when working on emergency scenes. We truly
appreciate these relationships and will continue to expand on them whenever we can.
On a more personal level, I am proud to announce my election as the President of the McLeod
County Fire Chiefs Association. I was also selected to the Executive Board of Directors for the
Minnesota State Fire Chiefs Association representing the central region of our state. I look
forward to the challenges and opportunities that both of these positions will no doubt present.
On behalf of all of us at the HFD, I would like to thank all of the rural townships and the cities we
serve; our existence is only possible because of the tremendous support we receive from you.
Sincerely,
';Ue Sclut�,
Hutchinson Fire Department
Goals and Objectives
Response Goals:
• Emergency Calls: We will respond in a fast, professional, and efficient
manner while understanding that firefighter safety is a top priority.
• Officer Only Program: A "fire officer only" typically responds to routine
calls such as a carbon monoxide alarm, natural/propane gas smells, or a
fluid clean-up an estimated 150 times annually saving the district an
estimated $30,000+ in salaries, fuel, etc.;
• Firefighter "Competency": We will annually evaluate each firefighter
on the essentials of firefighting, medical response, and rescue scenarios in
an effort to foster the growth of each firefighter's ability to reach their
maximum level of professionalism;
• Staffing: We will test, interview, background check all potential
firefighter candidates prior to hiring. We will maintain proper staffing
levels for our fire district which is currently set at thirty. We will promote
professional growth for all members of our staff.
Training Goals:
• We will Educate, State Certify, and State License all of our professional
paid -on-call firefighters to the minimum of Firefighter I / Firefighter II,
Medical First Responder, and Hazardous Material Operational. We will
hold firefighters accountable for competency in their job, training and
emergency call response;
• With the understanding that it cost almost $7,000 to hire and
certify/license one new firefighter, over $2,500 per year to keep one
certified/licensed firefighter, and approximately $3,000 to provide proper
PPE for one new firefighter, we will focus on retention and the utilization of
the skills our current staff has to keep cost in check;
• We will train, test, and then improve the Hutchinson FD "emergency
response procedures" as the department evolves with new people,
equipment, techniques, requirements and standards;
• We will complete all of the OSHA (Occupational Safety & Health
Association) requirements for firefighter safety.
• We will recommit to improving our regional training site focusing on the
training tower, and various other needed improvements.
Goals and Objectives (continued)
Equipment/Building Goals:
• We will provide our firefighters with quality PPE (personal protective
equipment) ensuring that we are providing the safest working conditions
possible and focus on our new Firefighter Health and Safety Initiative;
• We will continue to work with the Rural Fire District, City, and the "Fleet
Committee" to reduce overall fleet costs of operation and to minimize the
financial impact for all entities;
• We will participate in the "city employee safety committee" which has
produced substantial savings to the city in the form of workers comp
insurance fees;
• We will complete all of the NFPA (National Fire Protection Association)
testing requirements for the aerial platform truck, fire engine pumps, fire
hose, SCBA's (self-contained breathing apparatus), and the breathing air
compressor used for filling the SCBA's;
Inspections/Prevention/Public Relations Goals:
• We will restore the inspection of commercial /industrial/care facilities in
our district for minimum fire/life safety issues and to pre -plan, should a
fire or explosion occur;
• We will conduct a progressive fire prevention/public safety education
programs which trains about 2,000 students annually;
• We will continue to write "burn permits" for our rural fire district
residents;
• We will continue to work with the McLeod County Court system on the
"community service" program, allowing us to have projects completed
annually in and around the station at NO cost;
• We will continue to participate in Public Outreach/Public Relation events
items such as:
1. FD Open House activities;
2. "National Night Out" activities;
3. "We Care About Our Kids" at the Hutch Mall;
4. Veterans and Memorial Day Events;
5. Jaycee Water Carnival Events;
6. McLeod County Fair Events.
Innovative Thinking Goals:
• We will focus on developing more technical skilled firefighters through
outsourced specialized training.
• We will continue to measure all of the services that we provide in an effort
to determine if the method used is efficient and cost effective in its current
state and we will make changes whenever possible;
• We will continue to maintain the services that we currently provide. It will
therefore be our goal to improve, expedite, and streamline them always.
2017 Hutchinson Fire Department
Fire Chief
Response, Budget, Planning,
Management, Operations,
Personnel, Code Enforcement,
Fire Prevention
Assistant Chief
Response, Budget, Recruit,
Retention, Management,
Operations, Personnel
Battalion Chief
Response, Equipment, Budget,
Personnel
T .iPntPn ant
Response,
Equipment,
Personnel
T ,iPntPn ant
Response,
Equipment,
Personnel
Battalion Chief
Response, Training, Budget,
Personnel
T ,iPntPn ant
Response,
Training,
Personnel
Firefighters Firefighters Firefighters
Response, Response, Response,
Training, Training, Training,
Committee Work Committee Work Committee Work
8
T ,iPntPn ant
Response,
Equipment,
Personnel
'Firefighters
Response,
Training,
Committee Work
t
2017 Hutchinson Fire Department
Officer Appointments
Assistant Chief Michael Craig will be responsible for fire department response operations, licensing of our
firefighters, recruiting, testing and hiring of new firefighters, retention of existing firefighters, officer promotions,
employee reviews, preceding over the monthly FD business meeting, managing department standard operating
procedures and guidelines, and on-call fire officer response;
Battalion Chief Jason Sturges will be responsible for all equipment purchases, equipment maintenance,
equipment testing, employee reviews, and on-call fire officer response;
Battalion Chief Randy Abelson will be responsible for the training of all firefighters, certification of our
firefighters, regional and state training activities, training site operations, employee reviews, and on-call fire officer
response;
Lieutenant Jeff McKay will be responsible for the training and maintenance of Engine T, Rescue Boat and Haz-
mat Trailer, the firefighters under their direct command, employee reviews, and on-call fire officer response;
Lieutenant Josh Schulte will be responsible for assisting the Training Chief with all department training,
assisting with testing and hiring of new firefighters, the firefighters under their direct command, employee reviews,
and on-call fire officer response;
Lieutenant Brandon Vik will be responsible for the training and maintenance of Engine 2, Tanker 4, and Tanker
6, the firefighters under their direct command, employee reviews, and on-call fire officer response;
Lieutenant Tim Peterson will be responsible for the training and maintenance of Ladder 1, Rescue 8, and
Ranger, the firefighters under their direct command, employee reviews, and on-call fire officer response;
-Ceremonies -
Badge Pinning for new Firefighters Tony Mackedanz and Alex Swanson.
Firefighter of the Year Matthew Sturges; Fire Officer of the Year Battalion Chief Jason Sturges.
Distinguished Service Award Lieutenant Brandon Vik and Firefighter Kyle Baysinger.
10
Activities and Events
Fire Safety Day at West Elementary
Remembering 9-11
Water Carnival Parade
Annual Open House Activities (RDC and Hitchen Fire Safety Trailer).
11
Mike Schumann
Michael Craig
Randy Abelson
Jason Sturges
Jeff McKay
Josh Schulte
Brandon Vik
Tim Peterson
Brent Reiner
Jay Landreville
Dan Sargent
Mark Alberts
Kirk Ondracek
Justin Wendlandt
Matt Schmidt
Chris Dostal
Lyle Nybakke
Matt Sturges
Paul Jeseritz
Greg Peller
Kyle Baysinger
Daryl Rath
John Travis
Ross MacMullan
Brad Eastman
Jerrod Weckman
Andrew Carlson
Josh Volz
Justin Schuette
Tony Mackedanz
Alex Swanson
Jansen Weckman
Chief
Assistant Chief
Battalion Chief
Battalion Chief
Lieutenant
Lieutenant
Lieutenant
Lieutenant
Firefighter
Firefighter
Firefighter
Firefighter
Firefighter
Firefighter
Firefighter
Firefighter
Firefighter *
Firefighter
Firefighter *
Firefighter
Firefighter
Firefighter
Firefighter *
Firefighter
Firefighter
Firefighter
Firefighter *
Firefighter *
Rookie
Firefighter *
Firefighter
Rookie
Roster
serving since 2000
serving since 2000
serving since 2001
serving since 1997
serving since 2010
serving since 2005
serving since 2006
serving since 1998
serving since 1990
serving since 2000
serving since 2001
serving since 2003
serving since 2003
serving since 2003
serving since 2005
serving since 2006
serving since 2006
serving since 2006
serving since 2003
serving since 2011
serving since 2012
serving since 2012
serving since 2012
serving since 2013
serving since 2014
serving since 2014
serving since 2014
serving since 2015
serving since 2015
serving since 2016
serving since 2016
serving since 2016
*indicates service from or with another FD * *indicates break in years of service
12
Operational Data
To the residents of the Hutchinson Fire District: the Cities of Hutchinson, Biscay &
Cedar Mills, the Townships of Acoma, Hutchinson, Hassan Valley, Lynn, Boon
Lake, Cedar Mills, Ellsworth & Collins.
"Pride -Ho n o r -In tegri ty "
Number of Paid -On -Call Firefighters
Year 1990 2000 2010 2011 2012 2013 2014 2015 2016 2017
Total 45 39 28 26 27 30 29 32 32 32
Number of Fulltime Employees
Year 1998 2002 2010 2011 2012 2013 2014 2015 2016 2017
Total *1 *2 2 1 1 1 1 1 1 1
Volunteers
Year
2000
2009
2010
2011
2012
2013
2014
2015
2016
2017
# of Citizen
0
2
2
1
1
1
1
1
13
11
Community
2
2
1
1
1
1
1
1
1
1
Batt. Chief
0
3
2
-
-
-
184
132
94
208
Service Hours
4
0
0
0
0
0
0
0
0
0
Number of Officers / Breakdown
Year
1990
2000
1 2010
2011
2012
2013
2014
2015
2016
2017
Chief
1
1
1
1
1
1
1
1
1
1
Asst. Chief
2
2
1
1
1
1
1
1
1
1
Batt. Chief
0
3
2
2
2
2
2
2
2
2
Captain
4
0
0
0
0
0
0
0
0
0
Lieutenant
4
4
5
4
4
4
4
4
4
4
Safety
1
2
0
0
0
0
0
0
0
0
Total
12
12
9
8
8
8
8
8
8
8
Number of Firefighters / Certifications / Licenses
Year
2009
2010
2011
2012
2013
2014
2015
2016
2017
Probationary
2
2
3
2
3
3
4
2
FF1
13
12
12
6
10
7
7
5
5
FF2-licensed
11
14
13
19
18
19
22
23
25
15tResponder
17
18
18
17
18
16
17
18
19
EMT
7
7
8
8
10
10
12
10
11
Paramedic
0
1
1
0
0
1
1
1
1
Haz-Mat Awr.
16
13
14
0
0
0
2
2
2
Haz-Mat Ops.
7
11
11
23
26
24
25
25
27
Haz-Mat Tech.
1
2
2
2
2
2
2
1
1
Firefighter Injuries
Year 2009 2010 2011 2012 2013 2014 2015 2016 2017
Injuries 5 1 0 0 4 0 1 0 2
13
Operational Data (Continued)
Equipment: Fire Engines/Ladder Trucks/Tankers/Rescue
Year
1990
2000
2010
2011 1
2012
1 2013
1 2014 1
2015 1
2016
2017
City
312
252
317
*Engine 3 will be sold in the spring
of 2017 reducing the number of city engines to zero.
Engines
3
2
1
1
1
1
1
1
1*
0
Ladders
1
1
1
1
1
1
1
1
1
1
Rescue
0
0
0
0
0
0
0
0
0
0
Rural
$25,536
$24,300
$27,056
$24,752
$22,932
Engine
1
1
0
0
0
0
0
0
0
0
Ladder
0
0
0
0
0
0
0
0
0
0
Rescue
0
0
0
0
0
0
0
0
0
0
Tankers
2
2
2
2
2
2
2
2
2
2
Shared
Engines
0
0
1
1
1
1
1
1
2
2
Ladders
0
0
0
0
0
0
0
0
0
0
Rescue
2
2
2
2
2
2
2
2
1
1
Total
7
7
7
7
7
7
7
6
Emergencv Calls
Year
1990 2000 2010
2011
2012
2013
2014
2015
2016
2017
City
156 215 319
348
312
252
317
308
342
348
Rural
76 132 117
127
127
136
148
158
163
184
Total
436
475
439
388
465
466
505
532
Structure Fires
Year
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
Structure
25
24
26
17
32
19
19
17
14
15
Fires
Fire Fatalities
Year 2001 2002 2003-2010 2011 2012-2016 2017
Fatalities I 1 1 0 1 1 0 0
Response Time (Out the Door) for the City & Rural Fire District
Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
rime 4:15 4:30 4:32 5:18 3:48 3:24 3:58 4:27 5:06 5:33
Officer Only Calls for the Citv & Rural Fire District
Year
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
Number of
152
144
152
136
126
106
149
143
156
161
Calls
Dollars
$25,536
$24,300
$27,056
$24,752
$22,932
$19,292
$27,118
$26,026
$30,576
$31,564
Saved
Hours Saved
2,280
2,160
2,280
2,040
1,890
1,590
2,235
2,145
2,340
2,415
14
Operational Data (continued)
Fire Safety/Prevention - Public Relations (P.R.) - Fire Extinguisher Classes
Year
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
Fire Safety
Commercial,
83
50
62
43
39
60
22
33
36
38
# of classes
Fire Safety
161
192
240
107
66
87
21
33
161
187
Foster Care,
2553
1555
1410
1086
1196
1301
1219
2017
2121
1904
# of students
P.R. Events
17
40
34
23
24
23
39
35
44
33
P.R. Hours
-
-
-
-
-
-
452
543
738
489
Fire Ext.
9
4
5
0
3
1
2
6
9
7
classes
Fire Ext.
310
106
93
0
75
50
63
329
395
401
Students
911 News -TV
12
12
12
10
4
12
-
-
-
-
KDUZ - Radio
12
12
12
12
12
12
6
10
10
12
Total Classes
133
119
125
88
82
108
69
84
99
88
Total Students
2863
1661
1503
1086
1271
1351
1282
2346
2516
2305
Inspections
Year
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
Type:
Commercial,
Fireworks,
Daycare,
161
192
240
107
66
87
21
33
161
187
Foster Care,
ECFE
Rental
1937
690
769
637
851
782
*0
*41
*57
46
Total
2098
882
1009
744
917
869
21
74
218
233
* Rental inspection program moved to the city building department, and is now conducted as a hybrid joint venture.
Property Value Saved (by HFD interventions) in 2017 =$6.,221.,500
Lives Saved (by HFD interventions) in 2017= 6
NOTE: Additional statistical data broken down by township / city will be available as a supplement to this report.
15
2017 Assistant Chief Update
It's that time of the year again. It's the time after the holidays where things are supposed to get back to
normal, you start your new year's resolution of losing weight and eating healthier. At the fire department,
this time of the year starts one of our busiest times. We are busy closing out our previous year, preparing
reports, presentations, and running final year-end numbers.
My 2017, was filled with items that we didn't think we needed to consider until further down the road but
they ended up taking up a lot of the 2017 year.
Department Staffing — The department finished out the year with 532 calls to service. These calls
consist of fires, rescues, hazardous materials, officer only and limited medicals. That is a lot of
calls for a volunteer on call fire department to handle. Include, on top of that, our weekly training
sessions and constant continuing education opportunities. Our volunteer firefighters are always
told that their job and family come first. Now think of how much time in a year, outside your job
and your family, you would have available to respond to the trainings and the 532 calls. It's a lot
to ask and we have started to see the effects of the increased calls. We are in the process of
talking to other departments and gathering information on what can be done to elevate some of
this pressure while still holding our service level as is if not improve it. This topic will continue to
be talked about into the future.
Facility Needs — This topic was kind of a shock to even us but because of the possibility of some
shared resources, we were brought into it. The need for a new fire station was a long-term item
that was way out in the future. Now, with the police department needing a new space, the thought
of a "Public Safety" building has been brought up. These discussions have just been started and it
turns out it's a bigger topic for us than just a building. It's standing back and taking an honest
look at where we think we will be in the next 10 or 20 years. When we look at this, the staffing
model becomes a real important part of that. This topic as well will continue to be talked about
into the future.
With all those items being discussed for our future, I still think the item of number 1 importance is
wanting to invest time and effort in the people on this department. I want to make improvements and
changes that energize and inspire! I want every member of this department to love this job, love this place
and love these people. I want every member to stay to full retirement and enjoy the privilege of being a
member of the Hutchinson Fire Department.
Thank you for your support!
Sincerely,
Michael T. Craig
Assistant Fire Chief
16
N Aadw*
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2017 Year End Training Review
This year training was just another normal year of training. We worked on our
usual NFPA required training events. Pumping, Live burns, Hose handling, Auto Ex,
Medical training, etc....
As was noted in 2016, Engine 2 was in service and running as second out truck.
Early in 2017 we moved Engine 2 to our first out apparatus. With this move we no
longer needed existing Engine 3. With the Ok from City Council, we sold Engine 3 to
the Silver Lake Fire Department. To help them with training on the truck we sent four
Firefighters/Officers to Silver Lake to train their personnel on Engine 3 usage and
operations.
Over the last several years, 3M has invited the Fire Department to tour their
facility for multiple walk throughs and pre -plans. With these tours, we have had more
and more discussion about conducting some type of joint training. This past summer
3M invited the Fire Department to participate in a Hazmat training they were having for
their E -Squad members. We had 10 Firefighters go to 3M and participate in this
training. After the training was completed 3M allowed the Fire Department to use their
facility to hold a full department Hazmat training as well. We look forward to future
trainings with them.
This year for part of our continued medical training, we had a mass casualty
training. We had 14 civilian volunteers, 3 adults and 11 children various ages, help with
this training (see training pictures on page 21). With the assistance of the Allina
Medical Training staff who provided the moulage, fake wounds, we moulaged all the
volunteers and set the scene of the emergency. The emphasis of this training was on
triage of the patients, care of the patients and figuring out who needed to be loaded in
the ambulance first. Other parts of this training was resource allocation; figuring out if
mutual aid was needed, more ambulances, more manpower, etc. This event was a
huge success.
As always, we try and train for the unexpected. With the hope that it will never
be needed. We will continue to train and be ready for the call, and when the call comes
in, we will provide the best trained personal that we can. Thank you for your continued
support.
Thanks again,
Battalion Chief Abelson
20
A
n ms
1
2017 Fire Training Update
Our Firefighters:
Our firefighters are trained to a minimum of:
1. Minnesota Fire Service Certification Board (MFSCB) Firefighter 1-11.
2. Minnesota Emergency Medical Services Regulatory Board (EMSRB) First Responder.
3. National Fire Protection Agency Hazardous Materials Awareness.
Weekly internal training sessions for 2017:
Emergency Response System, Air Management, Pump Training, Search & Rescue, Live
Burns, Firefighter Safety, Evacuation, Communication, Hose Advancement, Equipment
Safety & Procedures, Rescue Scenarios: Water, Ice, Off-road, Scenario Based MVA
Response, Auto Extrication, Bleeding, Shock, Medical Assessment, Trauma
Assessment, KED, Long Board, Splinting, Oxygen Management, Airways, Hazmat,
Mass Casualty Training.
External training sessions for 2017:
• Members completed various regional, state and national training opportunities.
• Annual Fire Chiefs Conference
• Annual Fire Officer School
What we accomplished in 2017:
• Completed all Firefighter training on 3 newly hired 3 Firefighters;
• Recertified 17 Firefighter to First Responder. Total of 21 trained First Responders.
• Certified 2 new Firefighters to First Responder.
2018 Projections: The Highlights
1. Continue to teach, train, and perfect the response procedures put into place in 2009;
2. Offer to and teach the HFD response program to our mutual aid fire departments in an
effort to enhance the ability to work together on the fire ground under unified command.
3. Continue using a "Teamwork" mentality of group training. This means that groups of
firefighters will train under and with their assigned Lieutenant. This should build a very
positive relationship between the Lieutenants' and their firefighters.
4. Continue remodel of training site. New burn containers, new storage container, Upgrade
windows covers from wood to steel in the tower.
Each year we try to improve on the overall competency of the HFD. In order to accomplish this,
our firefighters spend many 2, 3 and sometimes 4 hours training at each weekly drill putting in
the extra effort to improve on their skills and knowledge!
We could not be happier with the results! We have never had a time on this department when
we've had so many skilled, professional, firefighters that are not only capable of performing the
tasks of a firefighter, but performing them at a high degree of proficiency! Again, proving that
Hutchinson has one of the most well trained fire departments in the state!
Randall Abelson
Battalion Chief —Training
22
2017 Fire Equipment and Maintenance Report
Jason Sturges, Battalion Chief — Equipment
Here is a brief overview of 2017 equipment and maintenance for the Hutchinson Fire
Department.
Equipment Added or Changed:
• Our radios, pagers and batteries are starting to reach the age of needing
replacement. We purchased a number of pagers and batteries this year and this
trend will continue next year as well.
• We purchased a RDC (Rapid Deployment Craft) and one more Mustang suit
with necessary rope bags, and equipment to aid in our Ice/Snow Rescue
capabilities. (Purchased from HFD fundraiser money and a match from the
Crow River SnoPro's.)
• We changed from Scott air packs to all new MSA air packs. These packs are
substantially more modernized, including 9 that have integrated TIC's.
• Finalized the spec changes on our new turnout gear and received the first order.
• Replaced the emergency light bar on Rescue 8.
• Replaced all tires on Ladder -1 and the Dodge Durango.
• Completed scheduled replacement of several hydraulic hoses on Ladder -1.
• Engine 7 returned to the factory and received new LED lights, new roll up doors
(warranty) and a new winch mount point and wiring.
• Emergency Response Trailer had an interior remodel for our equipment needs.
Equipment Maintenance:
• Completed all NFPA required pump and ladder tests (L-1, E-2, E-7).
• Completed NFPA required air certification test on our SCBA Compressor.
• Completed NFPA required annual hose testing.
• Completed required hydro testing of SCBA bottles.
Projects:
• The SCBA committee researched the replacement of all our SCBA's (our current
ones are 15 years old and at the end of their service life). The project began in
2017 and will be completed in early 2018.
Thank you again for your continued support of our organization.
23
Vehicle Maintenance
Cost / Mileage / Hours Measurement
Vehicle
2011
2012
2013
M
2015
2016 MW017
2017 Miles
/ Hours
Ladder 1
Ladder 1
$2,108
$3,083
$583
$4,117
$7,175
$1,863
$10,624
2001 Pierce
50/67
135/45
266/33
499/66
245/42
n/a
Engine 2
Engine 3
$592
$2,814
S694
$8,355
$718
$690
$2,896
1992 General
158/18
142/18
53/17
235/31
242/43
299/30
Rescue 5
Engine 2
n/a
n/a
n/a
n/a
n/a
n/a
$1,496
2016 Rosenbauer
590/53
407/41
165/24
636/62
533/52
516/39
Engine 7
Tanker 4
$1,015
$1,524
$412
$1,182
$992
S136
$585
1990 Chevrolet
1,458
1,388
1,420
1,910
1,758
2,031
Polaris (6x6)
Rescue 5
SO
$658
$1,687
$944
$339
$378
$164
2001 Pierce
Old 7,423
New *2,991
8,837
9,145
9,248
8,496/681
Chevy Tahoe
Tanker 6
$301
$8,207
$3,094
$2,140
$1,010
$1,201
$1,570
1996 International
n/a
n/a
n/a
n/a
New *2,246
9,448/697
Engine 7
$2,526
$1,323
$7,550
$3,084
$5,258
$3,936
$7,133
2008 General
Rescue 8
$0
$355
$353
$1,993
$3,856
$1,161
$2,631
2002 Ford
Chief 1
n/a
n/a
$495
$569
$90
$1,352
$2,672
2013 Dodge
Command
S1,884
$1,606
$761
$3,539
$1,589
$947
$0
2007 Tahoe
Command
n/a
n/a
n/a
n/a
n/a
$110
$154
2017 Ford Int.
Total
$8,426
$19,570
$15,629
$25,923
$21,0271
$11,774
$29,925
Vehicle
2011 Miles
/ Hours
2012 Miles
/ Hours
2013 Miles
/ Hours
2014 Miles
/ Hours
2015 Miles
/ Hours
2016 Miles
/ Hours
2017 Miles
/ Hours
Ladder 1
682/81
751 /78
647/83
417/98
524/83
584/94
694/91
Engine 3
208/41
50/67
135/45
266/33
499/66
245/42
n/a
Engine 2
n/a
n/a
n/a
n/a
n/a
1,241/73
1,989/135
Tanker 4
202/37
158/18
142/18
53/17
235/31
242/43
299/30
Rescue 5
405/51
573/70
459/68
438/53
545/67
486/58
n/a
Tanker 6
352/45
590/53
407/41
165/24
636/62
533/52
516/39
Engine 7
1,936/118
1,949/118
2,344/125
2,016/119
2,149/129
3,022/163
1,720/113
Rescue 8
1,279
1,458
1,388
1,420
1,910
1,758
2,031
Polaris (6x6)
12 hours
13 hours
7 hours
8 hours
19 hours
20 hours
10 hours
Dodge Durango
Old 8,044
Old 7,423
New *2,991
8,837
9,145
9,248
8,496/681
Chevy Tahoe
6,523
6,721
8,797
7,821
5,265
4,531
n/a
Ford Intercept.
n/a
n/a
n/a
n/a
n/a
New *2,246
9,448/697
24
Hutchinson Fire Department / Major Capital Improvement Schedule
20+ Year Equipment Replacement Plan
2018 Estimates
Vehicle
Description / Code
Model
Year
Replace
Year
Total
Miles
Total
Hours
Original
Cost
Estimated
Replacement Cost
Ladder 1
Pierce, 100' Aerial Ladder
2001
2026
11,329
1,761
$730,000
$500,000 Refurbish
$1.5 mil Replace
Utility 5
Chevy Crew Cab pickup*
2008
2021
*from HPD
Current R-8 would
become Utility
Chief 1
Dodge Durango
2013
2023
38,717
2,671
$28,000
$42,000
Command
Ford Interceptor
2017
2027
11,694
792
$38,000
$46,000
HERT Trailer
Hazardous Material Trailer
2000
2025
-
-
$6,000
$8,000
Tanker 4
Chevrolet, Tanker 3000
1990
2021
13,974
1,381
$81,721
$265,000
Tanker 6
International, Tanker 3000
1996
2031
11,577
1,032
$77,912
$295,000
Engine 2
Rosenbauer, Engine/Pumper
2016
2036
3,230
208
$579,000
$725,000
Engine 7 Rosenbauer, Engine/Pumper
2008
2028
23,797
1,328
$321,955 $650,000
Rescue 8 Ford, Grass/Medical*
2002
2021
23,927
-
$33,164 $59,000
R-8 Skid Slide in Skid Unit / Bed
1999
2021
-
-
$6,000 $49,000
Ranger Polaris 6 Wheeler w/skid
2006
2024
-
176
$17,752 No skid $19,000
Boat Inflatable w/25hp Yamaha
2007
2032
-
-
$5,961 boat only $4,000
Boat Metal Ice Boat
1998
-
-
-
$300 Do Not Replace
Med. Trailer Mass Casualty Trailer*
2004
-
-
-
- N/A
*Owned by private health care group and housed by HFD
City Owned vehicle
Rural Owned vehicle
Shared 50/50 vehicle
Note: Estimated replacement cost is speculative assuming a 3-6% annual inflation rate and/or current market analysis.
25
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Hutchinson Lakes/River Basin Improvement Study
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/13/2018
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 15
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Over the last two years City staff has been working with BARR Engineering to analyze and assess the existing
conditions of Hutchinson's public waters. These efforts included surveying the entire water body above the dam to
where the river discharges to the lake west of the city. Data collected included depths, extent of vegetation growth
and types, depth of sediment and it's chemistry, and a historical review of information related to the water bodies.
How the information that was collected, the results, and recommendations were assembled to produce the
report, "Hutchinson Lakes/River Basin Improvement Study". The completed study was previously provided to the
Council and is on file at the City Center.
City staff will provide an overview of the Study and will be available at the meeting to answer any questions.
BOARD ACTION REQUESTED:
None.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
or I
lot for
er,
0
aKesIRI-ve
IIMVpmpr
0,
I
0
Hutchinson Lakes/River Basin Improvement Study
Prepared for the City of Hutchinson, Minnesota
October 2017
BARR Engineering
Eric Hedblom, PG
John Juntilla, PM
': Introduction/Background
Purpose
Understand Current Conditions
Guide for Identifying Improvement Activities
Scope
Campbell &Otter Lakes — 650 acres
South Fork Crow River —West of Dam Spillway
Rock Riffle Dam
Sedimentation, Vegetation, Depth
T-
Ifs
Mill and Dam, Hutchinson, Minn.
Study Areas
p• o
2tk
Ap
r
IL
70% dr
WIL
IPC
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IL Survey Lievatiorls
XV
I
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Soo Ell.
J44 a
seat. a,-
MY
10,
SAM..
r'.j
• jF
1042-3
Investiagatia
-jGj.0
Survey
elevati
Sheet
acT
pile
Spotchecked
downstream,,i
Observed
chir
�i,
holding
capac:.
Reviewed
orig
dam
Technical
from
4-11-08
El
SVII)
IL Survey Lievatiorls
XV
I
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Soo Ell.
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SAM..
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-jGj.0
Y G■&
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•
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8601111voills
1sf!\ D
r• y
,
"r
'r
• -
l
L-
1
�
1sf!\ D
Results - Dam
- Sheet pile & boulders have not moved or
settled — functioning as designed
Water is flowing over dam as designed
Voids in between chinking and other rock have
essentially filled in with algae and
sedimentation
Dam Functionality Memo — Appendix B
-1 -
• G. _ . r '�IP
• rResults Ba thyme trylVege ta tij
fall I winter I spring I summer I fall I winter I spring 1 summer
W LMer LatP- FatW*ftr.
'p—gfeady- Tviors Nr Plants
cony summer- PUMS g. - qxr septi=
grow ng ❑ e hy,. and 1x rJ m
_ra-
CU -EEW
Turnwn
for
4D foo,
var
► 12 - 'N
It
t IF
r.
4�461
#-•. ) "r, %! ? 1' i T , -
L r • ■ • 1 ■ • ~•� • 1 ~ �.�
Y, T
.l-4 • l }LLL �_ _
low 40
Off
lr j
7 16
SO vA
46 46
490 40
t + ■ 4k %4W+
ir
p jA
�■ .SIP
rq 44 - 1976 BATHYMETltY
j * - f • • Otter ancfCampbell Lakes
4■ Hutchinson, MN
s sVRE 4
J /
• _ � - to-rs■ • � , r.
;-� + r ti r•J-(•� DIY. ��I; � �� C � _
00
.._-. � • �-+ � � J ' "�, '�i ,yam 15
Ab
-41F IL
,... 0i r C
r ..
Ieft
• - • `a .l `�' • �- • - SIS y •
Depth Change (1976 tD 2017) Oft a Change in Depth)
-'r4 to 5 ft Shallower APPARENT WHYMETRIC
- CHANGE -1976 TO 2017
3 to 4 ft Shallower tai Otter and Campbell Lakes
Hutchinson, MN
0 to I Ft Shallower rJ r j FIGURE 5
1
a�
Otter and Campbell Lakes
Hutchinson, MN
FIGURE
41
1►rrons
•
i
L
.�. .L . r
.7
i
_ Dredge
ions (June 20171
2017 BATHYMETRY
Otter and Campbell Lakes
Hutchinson, MN
FIGURE
" ,
�#ht'r�7r.�.:i _ t��.t'.a��, .i -SAL' ;t� ! .�}.:� _ l��t• ►i';1.� r
Results - Sediment
.,
Sediment chemistry resulted in just 1 sample
with SRV Level 1(9.0 m /k for Arsenic
mg/kg)
��•-k� Result — 9.2 mg/kg
More samples would be necessary
p to prior
excavating large volumes from any area
Highlyanicsedimentcontainin organic g minimal
#�J*i•. granular material was observed in all core
samples
See Table 1 for analytical summary y
Recommendations
- Dam — Continue to monitor dam and pool
elevations. No modifications to dam needed.
Sediment Removal & Management
Removal by dredging
2 options — Mechanical and Hydraulic
Mechanical - $20-$35 yd3
Hydraulic - $35-$50 yd3 —much more dewatering
Z. _-
Recommendations
Habitat/Water Quality Improvements
Sediment & nutrient source reduction
Public education
Implementing BMPs, including land use BMPs
Implementing shoreline restoration projects
Disconnecting drainage and runoff from impervious
Financial support may be available for implementing
these protective measures and water quality tools
"I
Question!
Now, -Mm-
W ohm%
At UL
4 t 1.1
lai-9 - --
HUTCHINSON CITY COUNCIL
CityafA
Request for Board Action
Agenda Item: Discussion of Charter Commission Revisions
Department: Administration
LICENSE SECTION
Meeting Date: 2/13/2018
Application Complete
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff
Unfinished Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
See attached memo
BOARD ACTION REQUESTED:
None - discussion only
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Memorandum
To: Hutchinson City Council Members
cc: Matt Jaunich, Hutchinson City Administrator
From: Marc Sebora, Hutchinson City Attorney
Re: Discussion Of Charter Amendments To Comply With New State Special Election Dates
In its 2017 session, the Minnesota Legislature amended the State special election laws and
limited special elections to the following dates:
• The second Tuesday in February.
• The second Tuesday in April.
• The second Tuesday in May.
• The second Tuesday in August.
• The first Tuesday after the first Monday in November.
• On another date if the special election is held in response to an emergency or disaster.
"Emergency" means an unforeseen combination of circumstances that calls for
immediate action to prevent a disaster from developing or occurring. "Disaster" means a
situation that creates an actual or imminent serious threat to the health and safety of
persons or a situation that has resulted or is likely to result in catastrophic loss to property
or the environment.
A home rule charter city must not designate additional dates in its charter.
There are several sections of the Hutchinson City Charter that to me appear affected by the new
special election law. They include:
Section 2.09 — Vacancies In The Council.
Section 4.02
— Special Elections.
Section 5.06
— Initiative.
Section 5.07
— Referendum.
Section 5.09
— Recall Election.
Because our sections dealing with special elections are mostly triggered by certain events, such
as a vacancy in the Council or the submission of a petition for an initiative, our sections are not
state specific but rather deal with time deadlines that are triggered by these events. (For example,
a recall election is to occur between 30 and 45 days after a petition for recall is submitted to the
Council.)
The Hutchinson Charter Commission met both on November 30, 2017, and January 31, 2018, to
discuss these possible Charter changes and what the best way to implement possible changes
would be.
I have done a fair amount of research and have had conversations with attorneys at the League of
Minnesota Cities about how to incorporate the requirements of this new state law into our
Charter. Unfortunately, there is not a lot of information to go on and it seems that most cities are
in the same boat we are as this is new to everyone.
Probably the most important conversations I have had are with Melissa Starke, Hutchinson's
election administrator. As you can imagine, there are several requirements that cities have to
meet when preparing for and conducting elections. Everything from preparing ballots, sending
out and collecting absentee ballots, publishing notices, hiring election judges, and testing voting
machines have certain time requirements that need to be met under election law and are under
the auspices of the County Auditor.
So, long story short, I looked at what would be the easiest way to incorporate all of these factors
in suggesting the Charter changes for special election dates and, thus, you will find proposed
language to the various sections of the City Charter that say simply something to the effect of
".... the earliest date under Minnesota law." The purpose of having general language such as
that is to permit our local election official to make sure there is enough time to get all of the other
things done in order to properly have a special election. For example, under the new state law a
special election in the city could be held on April 10th of this year, that being the second Tuesday
in April. However, there is no possible way that the City could comply with all of the other state
requirements in time to actually have an election in that short of time if someone came into city
hall with a petition for an ordinance change.
As a result of their meeting on January 31, 2018, the Charter Commission noted they will be
forwarding to the City Council a recommendation that the Charter be changed to take this new
state law into account and that those changes take place by ordinance.
I am attaching the proposed language for these Charter changes as they were considered by the
Charter Commission. As you can see, the Charter Commission chose to recommend language
very general in nature so that City election officials could comply with state election law in other
respects to properly have a special election.
The purpose of this item at the February 13, 2018, City Council meeting is for discussion
purposes only. I wanted to broach the subject with the City Council before I prepared an
ordinance for Council consideration because, as you may recall, when the City Council
considered various Charter changes back in February of 2016, the City Council was in favor of 6
of the 8 proposed changes, but because they were all part of one ordinance the matter had to be
sent back to the Charter Commission for reconsideration under separate ordinances. If that is the
Council's feeling for these proposed changes as well, I would do a separate ordinance for each
change rather than having them all included in one ordinance.
the vacant seat is one year or less, such appointee shall complete the unexpired term.
In the event the unexpired term of the vacant seat exceeds one year, a special election
shall be held on the earliest date permitted under Minnesota law at or before the ne
'1'a" ^^"^`^'^'' n'^-+iee to fill the remainder of the vacancy. The city administrator
shall give published notice of such special election in the official newspaper of general
circulation, at least 30 days prior to said special election.
Section 2.10. INVESTIGATION OF CITY AFFAIRS. The council and any person
formally authorized by the council shall have power to make investigations into the
City's affairs, to subpoena witnesses, administer oaths, and compel the production of
books and papers. The council may at any time provide for an examination or audit of
any commission, board, department or employee of the city government and it may
cause to be made any survey or research study of any subject of municipal concern.
Section 2.11. INTERFERENCE WITH ADMINISTRATION. Neither the council nor any
of its members shall dictate the appointment or removal of any city employee, but the
council may express its views and freely discuss with the city administrator anything
pertaining to appointment and removal of city employees. Except for the purpose of
inquiry and investigation under Section 2. 10, the council and its members shall deal
with and control city employees under the jurisdiction of the city administrator solely
through the city administrator, and neither the council nor any council member shall
give orders to any city employee either publicly or privately.
CHAPTER 3
Procedure of Council
Section 3.01. COUNCIL MEETINGS. On the first Monday in January following a
regular municipal election the council shall meet at the usual place and time for the
holding of council meetings. If the first Monday is a holiday, the first Tuesday in
January shall then be used. At this time the newly elected members of the council shall
assume their duties. Thereafter the council shall meet at such time each month as may
be prescribed by ordinance and resolution. The mayor or any other three members of
the council may call special meetings of the council upon at least twelve hours notice to
each member of the council and such reasonable public notice as may be prescribed
by council rule in compliance with the laws of Minnesota. To the extent provided by law
ali meetings of the council shall be public, and any citizen shall have access to the
minutes and records thereof at all reasonable times.
Section 3.02. SECRETARY OF THE COUNCIL. The city administrator may designate
any employee of the City (except a member of the council) to act as secretary of the
council. The secretary shall keep a journal of council proceedings and such other
records and perform such other duties as this charter or the council may require. The
council may provide for such other officers and employees as may be necessary to
serve at its meetings.
3
meeting after the adoption of this charter change, the council shall designate each
council seat, whether occupied or not, by a separate numerical number or letter of the
alphabet and assign each council member to one of the seats, with the mayor assigned
as mayor. Each council seat and the office of mayor so designated, shall be a separate
office for each subsequent election. Any incumbent member of the council filing for re-
election shall be a candidate only for the office of which he/she is the incumbent, except
in the case where an incumbent council member files for the office of mayor. Each
person filing for the office of council member shall state in his/her affidavit of candidacy,
the designated council seat that he/she is a candidate for. If less than three candidates
file for any one seat, the candidates or candidate shall proceed to the general or special
election. Incumbency shall not be designated on the ballot.
Section 4.02. SPECIAL ELECTIONS. The council may by resolution order a special
election and provide all means for holding it. Except as provided in Section 2.09, the
city administrator shall give at least two weeks' published notice of a special election.
The procedure at such election shall conform as nearly as possible to that prescribed
for other city elections, including a primary municipal election if an elective office is to
be filled at the special election. Special elections shall_ be held_ on those dates
permitted by Minnesota law.
In the event that there is only one official candidate on the ballot for the vacant council
seat, the special election for the council seat may be canceled by the city council on its
own motion pursuant to Minnesota Statute Section 205. 10, Subd. 6 and that candidate
shall be appointed to serve the remainder of the unexpired term for the vacant council
seat.
Section 4.03. FILING FOR OFFICE. No earlier than 60 days or later than 45 days
before the municipal primary election, or such other time periods mandated by law, any
registered voter of the city qualified under the state constitution for elective office may,
by filing an affidavit of candidacy for a designated elective office and paying a filing fee
of $20 to the city administrator, have such voter's name placed on the municipal
primary election ballot. Absentee ballots shall be available 30 days prior to the primary
or regular municipal election. Each such candidate who is not eliminated in the
municipal primary election becomes a candidate for the designated elective office for
which such candidate has filed, and shall be placed on the regular municipal election
ballot.
Section 4.04. PROCEDURE AT ELECTIONS. Subject to this Charter and applicable
state laws, the council may by ordinance further regulate the conduct of municipal
elections. Except as otherwise provided in this Charter and supplementary ordinances,
general state laws on elections shall apply to municipal elections.
[al
papers and to correct the petition in all other particulars. If at the end of that period the
council finds that the petition is still insufficient or irregular, the petition shall be filed in
the office of the city administrator who shall notify the sponsoring committee. The final
finding that the petition is insufficient or irregular shall not prejudice the filing of a new
petition for the same purpose nor shall it prevent the council from referring the
ordinance to the voters at the next regular or special election at its option_
Section 5.06. INITIATIVE. Any ordinance, except an ordinance relating to the budget
or capital program, the appropriation of money, the levy of taxes, or the salaries of city
officers or employees, may be proposed by a petition which shall state at the head of
each page or attached thereto the exact text of the proposed ordinance. If the council
passes the proposed ordinance with amendments and a 415 majority of the sponsoring
committee do not disapprove the amended form by a statement filed with the city
administrator within 10 days of its passage by the council, the ordinance need not be
submitted to the voters. If the council fails to enact the ordinance in acceptable form
within 60 days after the final determination of sufficiency and regularity of the petition,
the ordinance shall be placed on the ballot at the next election occurring in the city. If
no election is to occur within 120 days after the filing of the petition, the council shall
call a special election on the ordinance to be held on the earliest date permitted under
Minnesota law within such ^eriod. If a majority of those voting on the ordinance vote in
its favor, it shall become effective 30 days after adoption unless the ordinance specifies
a later effective date_
Section 5.47. REFERENDUM. Any ordinance subject to the initiative may be
subjected to referendum by a petition which shall state, at the head of each page or on
an attached paper, a description of the ordinance. Any ordinance upon which a petition
is filed, other than an emergency ordinance, shall be suspended in its operation as
soon as the petition is found sufficient and regular. If the ordinance is not thereafter
entirely repealed, it shall be placed on the ballot at the next election or at a special
election called for that purpose, as the council determines. If a majority of the voters
voting thereon favors the ordinance, it shall go into effect immediately or on the date
specified in the ordinance; if a majority of the electors voting thereon votes against the
ordinance, it shall be considered repealed upon certification of the election results. If a
petition is filed against an emergency ordinance, the ordinance shall remain in effect
but shall be repealed if a majority of the voters voting on the ordinance vote against it.
Section 5.08. THE RECALL. In the recall petition of any elective officer of the city, the
committee shall certify to the city administrator the name of the elective officer whose
removal is sought, a statement of the grounds for removal in not more than 250 words,
and their intention to petition for the recall of such elective officer. The statement of
grounds for removal must allege serious malfeasance or nonfeasance during the term
of office in the performance of the duties of the office, or conviction during the term of
office of a serious crime. A copy of this certificate shall be attached to each signature
paper and no signature paper shall be put into circulation previous to such certification.
13
Section 5.09. RECALL ELECTION. If the petition or amended petition is found
sufficient and regular, the city administrator shall officially notify the person sought to be
recalled of the sufficiency and regularity of the petition and of the pending action. The
council shall at its next meeting, by resolution, provide for the holding of a special recall
election on the earliest date permitted under Minnesota law not less than 20 RAr FReF8
CHAPTERS
Administration of City Affairs
Section 6.01. THE CITY ADMINISTRATOR. The city administrator shall be the chief
administrative officer of the City. The city administrator shall be chosen by the council
solely on the basis of training, experience, executive and administrative qualifications.
The city administrator need not be a resident of the city at the time the council makes
the appointment, but may reside outside the city while in office only with the approval of
the council, as described in Minnesota Statute § 415.16, subd. 2. The city administrator
shall be appointed for an indefinite term and may be removed at any time by an
affirmative vote of a majority of the council; but after one year of service the city
administrator may demand written charges and a public hearing on the charges before
the council prior to the effective date of final removal. After the hearing, if one is
demanded, the council shall have unlimited discretion either to reinstate the
administrator or affirm final removal. Pending the hearing and removal, the council may
suspend the administrator from office. With the approval of the council, the
administrator may designate some properly qualified person to perform the duties of the
administrator during any absence or disability of the city administrator or while the office
is vacant.
Section 6.02. POWERS AND DUTIES OF THE CITY ADMINISTRATOR.
The city administrator shall be responsible to the council for the administration of the
City's affairs, and shall have the powers and duties set forth in the following
subdivisions:
Subd. 1. The enforcement of this Charter and the laws, ordinances, and
resolutions of the City.
Subd. 2. The appointment, supervision, removal or transfer, upon the basis of
merit and fitness and subject to applicable personnel rules, all heads of departments
and city employees.
Subd. 3. The direction and supervision of all departments and offices of the City,
except Hutchinson Utilities as otherwise provided by law or charter.
Subd. 4. The city administrator shall attend all meetings of the council and may
take part in discussion but not vote; but may be excluded from any meeting at which the
city administrator's removal is considered, if the council, in its discretion so chooses.
9
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approve/Deny Resolution 14853 - HUC's Annual PILOT
Department: Administration
LICENSE SECTION
Meeting Date: 2/13/2018
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Council's subcommittee (Chad & Steve) on the PILOT has been meeting with the HUC's subcommittee over the
past couple of months. Through negotiations, we were able to come to an agreement on a new arrangement for the
PILOT. This was discussed at your first meeting of the year and since that time, it has been approved by the HUC
Board. The proposed new resolution is attached. The proposed budgetary impact (roughly $200,000 in 2018) has
already been included in the 2018 budget.
The new arrangement adjusts the PILOT payment from 2.75% of the total operating revenue to 4.5% of each
division's revenue over a 3 -year period. The agreement also include a floor and ceiling for future years and phases
out the energy tree and street lighting payments. The resolution was approved (as presented) by the HUC Board at
their January 31, 2018 board meeting.
BOARD ACTION REQUESTED:
Approve/Deny Resolution 14853 - A resolution defining the Hutchinson Utilities Commission's Annual Contribution
(Payment) to the City of Hutchinson in Lieu of Taxes
Fiscal Impact: $ 200,000.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14853
A RESOLUTION DEFINING THE HUTCHINSON UTILITIES COMNHSSION'S
ANNUAL CONTRIBUTION TO THE CITY OF HUTCHINSON IN LIEU OF TAXES
WHEREAS, the Hutchinson City Charter and the Hutchinson Utilities Commission By-laws
contain provisions for the transfer of surplus utility funds of the Hutchinson Utilities
Commission to the City in lieu of the payment of taxes; and
WHEREAS, in December of 2006 both the Hutchinson City Council (City) and the Hutchinson
Utilities Commission (HUC) passed resolutions (13 100) which set the annual contribution by
HUC at 2.75% of the total operating revenue as determined by the second preceding year's
financial audit of the Hutchinson Utilities Commission in lieu of the payment of taxes; and
WHEREAS, HUC also makes additional annual payments to the City for Street Lighting and the
Energy Tree Program bringing the combined total transfer to approximately 3.22%; and
WHEREAS, such transfers are common between municipal utilities and their cities and
typically average around 4.5% in the West North Center United State region according to
APPA's latest study; and
WHEREAS, the PILOT formula has not been adjusted since the 2006 resolutions were adopted;
and
WHEREAS, the City and the HUC have determined that it is in the best interest of both entities
to update the PILOT payment and formula used.
NOW, THEREFORE, BE IT RESOLVED by and between the City Council of the City of
Hutchinson and the Hutchinson Utilities Commission, that the contribution from the HUC to the
City in lieu of taxes shall be an amount equal to 4.50% of the total operating revenue of the HUC
as determined by the most recent years' completed financial audit of the HUC. The arrangement
between the City and the HUC shall be as follows:
• The contribution of 4.50% shall be phased in over three (3) years and will include a floor
and cap.
• 2018's payment shall be collectively at 3.25% of each division's total operating revenue
of the HUC as determined by the 2016 financial audit of the HUC.
• 2019's payment shall be collectively at 4.00% of each division's total operating revenue
of the HUC as determined by the 2017 financial audit of the HUC
• 2020's payment shall be collectively at 4.50% of each division's total operating revenue
of the HUC as determined by the 2018 financial audit of the HUC
• For years 2021 and beyond, the payment shall be collectively at 4.50% of each division's
total operating revenue of the HUC as determined by the most recent year's completed
financial audit of the HUC.
• Future PILOT payments shall include a floor and a ceiling. The floor will be no less than
the previous year's payment of each division and a ceiling that does not extend beyond a
2% increase of each divisions operating revenue from the previous year's payment.
• The contribution in lieu of taxes shall be paid to the City each year in four quarterly
installments.
• The City and HUC will review the formula every three years, or sooner, if conditions
warrant.
FURTHERMORE, BE IT RESOLVED that the City and HUC recognize that a Cost of
Service Study, along with APPA and Minnesota City Surveys may affect rates in future years
and will be taken into consideration when looking at future PILOT payments.
FURTHERMORE, BE IT RESOLVED that in keeping in harmony with the Hutchinson City
Charter the City and HUC agree to look at additional one-time transfers in the future, as
conditions and opportunities warrant.
FURTHERMORE, BE IT RESOLVED that the Street Lighting and Energy Tree Program
payments from the HUC to the City be phased out as well. The phasing will include 100%
payment in 2018, 50% payment in 2019, and 0% payment in 2020 and beyond.
FURTHERMORE, BE IT RESOLVED that this arrangement shall stay in place until a new
resolution is negotiated between the City and the HUC.
FURTHERMORE, BE IT RESOLVED that the Hutchinson Utilities Commission
unanimously approved the above detailed resolution and arrangement on January 31, 2018.
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 13TU DAY OF FEBRUARY,
2018
GARY T. FORCIER, MAYOR
ATTEST:
MATTHEW JAUNICH, CITY ADMINISTRATOR
HUTCHINSON CITY COUNCIL
Request for Board Action
Agenda Item: Project Award for 2nd Avenue SE Bridge Replacement Project (L2/P18-02)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/13/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff F—]
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City received two (2) bids (see attached bid tabulation) for the 2nd Avenue SE Bridge Replacement project. The
apparent low bid is from Structural Specialties Inc. of Hutchinson, MN, in the amount of $999,789.00 (approximately
1.6% higher than the final Engineer's Estimate). This bid appears to be responsive and appropriate. This project's
total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are
accounted for within the City's proposed 2018 Infrastructure Improvement Program. Also, the City is currently
finalizing the Local Bridge Replacement Program funding agreement (approximately $400,000.00 grant) and
anticipates bringing that to the City Council in the near future.
City staff will provide a brief overview of the construction bids. Please note that that this project's construction is
scheduled to occur between June 4 and August 31, 2018.
The necessary Resolution to award this project is attached. We recommend approving the provided Resolution.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 999,789.00
Total City Cost: $ 599,789.00 Funding Source: State Aid Funding
Remaining Cost: $ 400,000.00 Funding Source: Local Bridge Replacement Program
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Project Award for 2nd Avenue SE Bridge Replacement Project (L2/P18-02)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/13/2018
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City received two (2) bids (see attached bid tabulation) for the 2nd Avenue SE Water Bridge Replacement
project. The apparent low bid is from Structural Specialties Inc. of Hutchinson, MN, in the amount of $999,789.00
(approximately 1.6% higher than the final Engineer's Estimate). This bid appears to be responsive and appropriate.
This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee
and are accounted for within the City's proposed 2018 Infrastructure Improvement Program. Also, the City is currently
finalizing the Local Bridge Replacement Program funding agreement (approximately $400,000.00 grant) and
anticipates bringing that to the City Council in the near future.
City staff will provide a brief overview of the construction bids. Please note that that this project's construction is
scheduled to occur between June 4 and August 31, 2018.
The necessary Resolution to award this project is attached. We recommend approving the provided Resolution.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 127,185.08
Total City Cost: $ 127,185.08 Funding Source: Wastewater Utility (includes 21 % project fees)
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14856
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 2/PROJECT NO. 18-02
SAP 133-109-008 - Bridge No. 43539
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
2nd Avenue SE Bridge Replacement: new bridge implementation by construction of bridge
structure, grading, curb and gutter, bituminous/concrete surfacing, storm sewer, water main, street
lighting, trail/sidewalk, landscaping, restoration and appurtenances.
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
Total Bid
Structural Specialties Inc of Hutchinson MN $999,789.00
Robert R Schroeder Construction Co Inc of Glenwood MN $1,157,441.00
and whereas, it appears that Structural Specialties Inc of Hutchinson MN is the lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Structural Specialties Inc of Hutchinson MN in the amount of $999,789.00 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 13th day of February, 2018.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
Pagel of 2
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 2/PROJECT NO. 18-02
SAP 133-109-008
Century Avenue SE Bridge #43539
BID OPENING: 12/21/2017 @ 11:00 AM ENGINEER'S ESTIMATE $984,048.00 COMPLETION DATE: 08/24/2018
z
W
z
z
0
~P
N
o
~
z
z
Engineer's Estimate
BID PRICE BID TOTAL
Structural Specialties Inc
Rick Barrick
20498 State Highway 15 N
O Box 502
Hutchinson MN 55350
320-587-6719/F:320-587-0838
ssi@hutchtel.net
BID PRICE I BID TOTAL
Robert R Schroeder
Construction Co. Inc
Timothy Nelson
23498 North Lakeshore Dr
Glenwood MN 56334
320-634-4525/F:320-634-5444
tim@rrschroederconstruction.
com
BID PRICE I BID TOTAL
BASE BID
$984,048.00
$999,789.00
$1,157,441.00
BASE BID
UNIT
QUANTITY
BID PRICE BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
1
2021.501
MOBILIZATION
LUMP SUM
1
$100,000.00
$100,000.00
$87,000.00
$87,000.00
$60,483.00
$60,483.00
2
2101.511
CLEARING AND GRUBBING
LUMP SUM
1
$2,000.00
$2,000.00
$3,500.00
$3,500.00
$4,500.00
$4,500.00
3
2104.501
REMOVE CURB AND GUTTER
LIN FT
197
$2.50
$492.50
$6.00
$1,182.00
$15.00
$2,955.00
4
2104.501
REMOVE PIPE SEWERS
LIN FT
85
$10.00
$850.00
$8.00
$680.00
$15.00
$1,275.00
5
2104.503
REMOVE CONCRETE PAVEMENT
SQ FT
150
$2.00
$300.00
$7.00
$1,050.00
$5.00
$750.00
6
2104.505
REMOVE BITUMINOUS PAVEMENT
SQ YD
822
$3.75
$3,082.50
$14.00
$11,508.00
$5.00
$4,110.00
7
2104.509
REMOVE DRAINAGE STRUCTURE
EACH
2
$400.00
$800.00
$500.00
$1,000.00
$500.00
$1,000.00
7
2104.511
SAWING CONCRETE PAVEMENT FULL DEPTH
LIN FT
5
$5.00
$25.00
$8.00
$40.00
$7.00
$35.00
9
2104.513
SAWING BITUMINOUS PAVEMENT FULL DEPTH
LIN FT
52
$5.00
$260.00
$8.00
$416.00
$7.00
$364.00
10
2105.501
COMMON EXCAVATION
CU YD
141
$5.00
$705.00
$8.00
$1,128.00
$20.00
$2,820.00
11
2105.523
COMMON BORROW LV
CU YD
331
$12.00
$3,972.00
$12.00
$3,972.00
$35.00
$11,585.00
12
2105.525
TOPSOIL BORROW LV
CU YD
25
$12.00
$300.00
$20.00
$500.00
$50.00
$1,250.00
13
2105.604
GEOTEXTILE FABRIC TYPE V
SQ. YD.
1152
$4.00
$4,608.00
$3.00
$3,456.00
$2.50
$2,880.00
14
2118.607
AGGREGATE SURFACING CV CLASS 5
CU YD
5
$25.00
$125.00
$21.00
$105.00
$100.00
$500.00
15
2211.503
AGGREGATE BASE CV CLASS 5
CU YD
319
$25.00
$7,975.00
$21.00
$6,699.00
$50.00
$15,950.00
16
2301.504
CONCRETE PAVEMENT 6"
SQYD
27
$50.00
$1,350.00
$75.00
$2,025.00
$150.00
$4,050.00
17
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
GALLON
24
$2.00
$48.00
$12.00
$288.00
$10.00
$240.00
18
2360.501
TYPE SP 9.5 WEARING COURSE MIXTURE 2,C
TON
105
$105.00
$11,025.00
$119.00
$12,495.00
$165.00
$17,325.00
19
2360.501
TYPE SP 9.5 WEARING COURSE MIXTURE 2,13
TON
61
$105.00
$6,405.001
$130.00
$7,930.00
$155.00
$9,455.00
20
2401.501
STRUCTURAL CONCRETE 31352
CU YD
107
$700.00
$74,900.00
$650.00
$69,550.00
$695.00
$74,365.00
21
2401.513
TYPE MOD P-1 BARRIER CONCRETE 3552
LIN FT
326
$75.00
$24,450.00
$120.00
$39,120.00
$125.00
$40,750.00
22
2401.515
SIDEWALK CONCRETE 3552
SQ FT
2583
$16.00
$41,328.00
$11.00
$28,413.00
$12.00
$30,996.00
23
2401.541
REINFORCEMENT BARS EPDXY COATED
POUND
124030
$1.30
$161,239.00
$1.00
$124,030.00
$1.50
$186,045.00
24
2401.541
REINFORCEMENT BARS STAINLESS-60KSI
POUND
640
$5.00
$3,200.00
$3.50
$2,240.00
$5.00
$3,200.00
25
2401.601
SLOPE PREPARATION
LUMP SUM
1
$10,000.00
$10,000.00
$5,000.00
$5,000.00
$15,000.00
$15,000.00
26
2401.601
STRUCTURE EXCAVATION
LUMP SUM
1
$10,000.00
$10,000.00
$11,500.00
$11,500.00
$15,000.00
$15,000.00
27
2401.618
BRIDGE SLAB CONCRETE 3YHPC-M
SQ FT
6328
$35.00
$221,480.00
$38.00
$240,464.00
$40.00
$253,120.00
28
2402.546
FLOOR DRAIN TYPE B702 MODIFIED
EACH
4
$300.00
$1,200.00
$300.00
$1,200.00
$350.00
$1,400.00
29
2402.583
ORNAMENTAL METAL RAILING TYPE SPECIAL
LIN FT
317
$120.00
$38,040.00
$160.00
$50,720.00
$135.00
$42,795.00
30
2406.553
BRIDGE APPROACH PANELS
SQYD
300
$190.00
$57,000.00
$160.00
$48,000.00
$200.00
$60,000.00
31
2442.501
REMOVE EXISTING BRIDGE
LUMP SUM
1
$20,000.00
$20,000.00
$60,000.00
$60,000.00
$80,000.00
$80,000.00
32
2452.519
C -I -P CONCRETE TEST PILE 75 FT LONG 12"
EACH
2
$7,500.00
$15,000.00
$9,000.00
$18,000.00
$7,500.00
$15,000.00
33
2452.519
C -I -P CONCRETE TEST PILE 85 FT LONG 16"
EACH
2
$11,000.00
$22,000.00
$12,100.00
$24,200.00
$9,500.00
$19,000.00
34
2452.529
PILE POINTS 12"
EACH
12
$200.00
$2,400.00
$185.00
$2,220.00
$280.00
$3,360.00
35
2452.529
PILE POINTS 16"
EACH
16
$250.00
$4,000.00
$275.00
$4,400.00
$350.00
$5,600.00
36
2452.603
C -I -P CONCRETE PILING 12"
LIN FT
650
$33.00
$21,450.00
$25.00
$16,250.00
$35.00
$22,750.00
37
2452.603
C -I -P CONCRETE PILING 16"
LIN FT
1050
$45.00
$47,250.00
$38.00
$39,900.00
$50.00
$52,500.00
38
2502.502
DRAINAGE SYSTEM TYPE 13910
LUMP SUM
1
$2,500.00
$2,500.00
$1,500.00
$1,500.00
$2,000.00
$2,000.00
39
2511.502
IRANDOM RIPRAP CLASS III
TON
400
$45.00
$18,000.00
$46.00
$18,400.00
$60.00
$24,000.00
40
2511.515
1GEOTEXTILE FILTER TYPE VII
SQYD
710:::$4.00
$2,840.00
$2.50
$1,775.00
$4.00
$2,840.00
41
2531.501
ICONCRETE CURB & GUTTER DESIGN B618
LIN FT
1 267
$24.001
$6,408.001
$27.00
$7,209.00
$65.00
$17,355.00
Pagel of 2
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 2/PROJECT NO. 18-02
SAP 133-109-008
Century Avenue SE Bridge #43539
BID OPENING: 12/21/2017 @ 11:00 AM ENGINEER'S ESTIMATE $984,048.00 COMPLETION DATE: 08/24/2018
Structural Specialties Inc
Robert R Schroeder
Rick Barrick
Construction Co. Inc
0
20498 State Highway 15 N
Timothy Nelson
z
z
~P
Engineer's Estimate
O Box 502
23498 North Lakeshore Or
W
H
z
z
Hutchinson MN 55350
Glenwood MN 56334
z
o
320-587-6719/F:320-587-0838
320-634-4525/F:320-634-5444
W
CY
ssi@hutchtel.net
tim@rrschroederconstruction.
~
com
BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE BID TOTAL
42
2531.603
CONCRETE GUTTER DESIGN SPECIAL
LIN FT
154
$10.00 $1,540.00
$24.00 $3,696.00
$65.00 $10,010.00
43
2545.509
CONDUIT SYSTEM CITY
LUMP SUM
1
$2,500.00 $2,500.00
$12,360.00 $12,360.00
$12,360.00 $12,360.00
44
2545.509
CONDUIT SYSTEM LIGHTING
LUMP SUM
1
$2,500.00 $2,500.00
$7,620.00 $7,620.00
$7,620.00 $7,620.00
45
2545.511
LIGHTING UNIT TYPE SPECIAL
EACH
4
$5,000.00 $20,000.00
$2,912.00 $11,648.00
$2,912.00 $11,648.00
46
2563.601
TRAFFIC CONTROL
LUMP SUM
1
$2,000.00 $2,000.00
$1,400.00 $1,400.00
$1,500.00 $1,500.00
47
2573.502
SILT FENCE, TYPE MS
LIN FT
1000
$4.00$4,000.00
$2.50 $2,500.00
$2.50 $2,500.00
48
2575.555
TURF ESTABLISHMENT
LUMP SUM
1
$2,500.00 $2,500.00
$1,500.00$1,500.00
$3,200.001 $3,200.00
TOTAL - LETTING NO. 2/PROJECT NO. 18-02
1
1
1 $984,048.001
$999, 789.001
$1,157,441.00
Paget of 2
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Setting Council Workshop for February 27, 2018, at 4:30 PM
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/13/2018
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As previously mentioned at an earlier City Council meeting, City staff requests that a Council workshop be
administered to review the proposed State Trunk Highway 15 downtown geometric layout (90% submittal). This step
in the overall project development is fairly critical as it establishes the preliminary design prior to final design efforts.
This workshop will allow for discussion and feedback from the City Council. Please note that at the actual City
Council meeting following the workshop, City staff will request that formal input regarding the geometric layout be
provided and then will bring that information forwarded to MnDOT.
BOARD ACTION REQUESTED:
Approval of Setting City Council Workshop Meeting
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Library Board Meeting Minutes
November 27, 2017
Present: Steve Bailey, Gerry Grinde, Carolyn Ulrich, Julie Lofdahl, Kristine Leuze, Jack Sandberg, Mary
Christensen, Katy Hiltner, Ex -Officio
Review and approve minutes from the October 23, 2017 meeting. Motion to approve Jack, seconded
Carolyn. Approved as written.
Old Business:
1. Program Report: Author Visit with Mark Mitten
Ten people attended the event and HCVN filmed it. Carolyn and her husband attended and said
the program was good. Mark also presented at a writing event in Winsted. Thirteen people
attended the Winsted program.
2. Donations to the Library
Year-end donations came in from some of the regular donors.
3. Review Library Goals
Mary talked to the Mayor and City Administrator. They are happy with how the board is
functioning. They feel that if there is a need, a want, or a big concern we would come to them
with our request or suggestion. If they had a concern, they would contact the Head Librarian.
New Business:
1. Library Board Terms
No terms expiring until April 2019
2. One Book, One Community Book Announcement
The book chosen is The Song Poet by Kalia Kao Yang. Books are on sale at the Village Shop,
CashWise and McLeod County Historical Society and Museum. There will be three programs.
2-10-18 Hmong 101 - two presenters from the Hmong Cultural Center
3-11-18 Book discussion at museum
4-8-18 Author to speak at Event Center
3. Project Bookshelf/McLeod County Project
Project ran from November 13 to December 9. Many donations were received and the Friends of
the Library gave money. Katy used funds to purchase books on Black Friday.
4. Winter Reading Programs — Adults & Teens
Theme this year for the adult program is Reading is Snow Much Fun. Adult program is January 1
through March 9. Teen program is December 1 through March 1. For the adult program, Katy is
working on the April 6 dessert buffet.
5. Adult, Teen & Children's Program Updates
Adult: Author program with Mary Krugerud - Sunday, January 14. Legacy Funded.
Teen: Teen Maker -Space Club & Teen Book Club - There is a teen volunteer to help with book
club. Family Programs: Family Story Hour on January 29; 3 - 6 grade Origami on February 26; K- 2
grade Origami on March 19. Lego Building Buddies is bringing families in.
6. December Meeting
Motion to skip December meeting and meet next on January 22, 2018 by Kristine, seconded by Jack.
Motion Passed.
7. Library Buzz — What Have You Been Reading/Watching?
Steve: The Innocence Within - dark history London Bridges -James Patterson an easy read
Gerry: Dan Brown's latest book Origin; Al Franken Giant of the Senate, funny and serious; William
Kent Krueger's Sulfur Springs, Isabella of Spain, good, 500 pages, first powerful women of history -
intelligent and manipulative. It took two months to read this book.
Carolyn: Ken Follett's Column of Fire, Alice in France by Nancy O'Brien, a book of letters of Alice
O'Brien from World War I; Charles Todd mysteries, Linda Greenlaw's mystery Shiver Hitch.
Kristine: Future home of the Living God by Louise Erdrich - Minnesota author; Handmaid's Tale by
Margaret Atwood; Madison Park: A Place of Hope by Eric Motley, how a town helped one person go
to college.
Mary: The Book Thief
Jack: The Collective Works of Walt Whitman
Julie: The Christmas Carole
Meeting adjourned at 5:34 pm
Next meeting: Jan. 22, 2018
October & November 2017 Donations
Hutchinson Garden Club (gardening books) $100.00
Hutchinson Lioness Club (large print books) $200.00
Russell and Lorraine Erickson (books for collection) $300.00
Total $600.00
MINUTES
Parks, Recreation & Community Education Advisory Board
December 4, 2017
Members present were Marsha Anderson, Tim Peterson, Eric Westlund and Craig
Junke. Also present were Dolf Moon and Jody Harms
OLD BUSINESS
A. Dog Park
a. Ribbon cutting was Thursday, November 9. Receiving positive
feedback. Also, working with the public regarding parking concerns.
B. Linden Ballfields
a. Backstop installation will be in the spring.
C. VFW Bathroom
a. Installation complete. Grading to happen this week.
D. Roberts Park Playground
a. Old equipment has been removed
b. The new equipment will be purchased this month (40% discount) and
stored at the parks garage.
c. The project is funded through the Parkland Dedication fund.
d. Installation will be in the spring by a Community Build. This includes a
company installer, community members, and parks personnel.
NEW BUSINESS
A. MRPA Annual Meeting — Congratulations Dolf!
a. Dolf has been selected to receive the Clifton E. French Service Award.
Meeting and award recognition luncheon will be in Chaska on January
9. Contact Dolf if you are interested in attending!
B. Facility Use — ISD 423
a. Plans for the new space at the high school are underway. Decisions
on spaces for Community Education and community use (i.e boy/girl
scouts) are being discussed.
b. Current/past users have received a survey regarding satisfaction with
their rental.
C. Program Numbers
a. Reviewed updated fall program numbers.
D. 2018 Budget (City)
a. Reviewed 2017 Aquatic Center revenue and discussed funding for
2018.
BOARD MEMBER ITEMS
There were no board member items.
We will not meet in January. See you February 2018!
Happy Holidays
MINUTES
Parks, Recreation & Community Education Advisory Board
February 5, 2018
Members present were Marsha Anderson, Chad Czmowski, Don DeMeyer, Craig
Junke, Elizabeth Marcus, Eric Westlund, and Chris Wilke. Also present were Dolf
Moon, Mary Haugen, John McRaith, Brian Mohr, and Jody Harms
The meeting was called to order at 5:15 pm.
A motion made by Chad Czmowski to approve minutes from the December 3, 2017
meeting minutes and seconded by Craig Junke. The board unanimously agreed.
OLD BUSINESS
A. None
NEW BUSINESS
A. Tennis Facility Discussion — Brian Mohr
a. Brian Mohr presented information regarding a new tennis complex at
the Hutchinson High School campus. The current courts were built
during the mid -1980's, and are at the end of their usefulness. The
complex would be 12 courts with four courts dual striped to include
pickle ball. Approximate cost is 1.5 million. ISD 423 has $500,000 set
aside for this project and the City of Hutchinson would cover $300,000-
500,000 dollars. Looking for donations to cover the remaining balance.
B. Recreation Annual Update — John McRaith
C. Facilities Annual Update — Mary Haugen
BOARD MEMBER ITEMS
There were no board member items.
ADJOURNMENT
Don DeMeyer made a motion to adjourn the meeting at 6:35 pm and seconded by Eric
Westlund.
Next meeting is March 5, 2018