cp11-28-2017C
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
Phone 320-587-5151, Fax 320-234-4240
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, November 28, 2017
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
f'or Tuesday, November 28, 2017, at 4:00 p.m. in the Council Chambers at the Hutchinson City
Center, 1 11 Hassan Street SE, Hutchinson, Minnesota for the following purpose:
0 Discuss Library Square Signage and Funding for the Center for the Arts
DATED: November 21, 2017
POSTED: City Center
Matthew 7 ich, City Admini
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, NOVEMBER 28, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Crosspoint Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14806 — Resolution Accepting Cash Donation from Elizabeth Corbid to
Hutchinson Police Department for Law Enforcement Memorial Park Fund
(b) Resolution No. 14807 — Resolution Accepting Cash Donation from Nu -Telecom for
Hutchinson Police Department for Shop With a Cop Program
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of November 14, 2017
(b) Special Workshop of November 14, 2017
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Change Order No. 5 — Letting No. 6, Project No. 17-06
(Hotel Site Access Improvements)
(b) Consideration for Approval of Agricultural Land Lease at Airport
(c) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
CITY COUNCIL AGENDA NOVEMBER 28, 2017
PUBLIC HEARINGS
9. PUBLIC HEARING TO PROVIDE CITIZEN INPUT PRIOR TO SUBMITTING A
MINNESOTA INVESTMENT FUND GRANT APPLICATION TO THE MINNESOTA
DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT — 6:00 P.M.
(a) Approve/Deny Resolution No. 14803 — Resolution for Authorization to Apply to
Minnesota Investment Fund on behalf of UPONOR
10. PUBLIC HEARING FOR ALLEY 917 IMPROVEMENTS PROJECT (LETTING NO. 15,
PROJECT NO. 17-15) — 6:00 P.M.
(a) Approve/Deny Resolution No. 14809 - Resolution Ordering Improvement and
Preparation of Plans and Specifications
11. PUBLIC HEARING ON THE EXPENDITURE OF BOND -FINANCED PROJECT SALE
PROCEEDS — 7:00 P.M.
(a) Approve/Deny Resolution No. 14808 — Resolution Consenting to and Approving
the Expenditure of Sale Proceeds for Projects in Hutchinson
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
12. UPDATE BY HUTCHINSON ELKS ON INCLUSIVE PARK PROJECT
13. TRUNK HIGHWAY 15 RECONSTRUCTION PROJECT DEVELOPMENT UPDATE
PRESENTATION BY PROJECT CONSULTANT
14. REVIEW OF THE CREATION OF A CITY SUSTAINABILITY COMMITTEE
15. DISCUSSION ON POLICY RELATED TO ALLEY IMPROVEMENT COSTS
UNFINISHED BUSINESS
16. APPROVE/DENY PROVIDING FUNDING TO MCLEOD COUNTY HISTORICAL
SOCIETY
NEW BUSINESS
17. APPROVE/DENY CENTURY AVENUE SE FEDERAL AID PROJECT MEMORANDUM
SUBMITTAL
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
18. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) City of Hutchinson Financial Report and Investment Report for October 2017
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from October 16, 2017
2
CITY COUNCIL AGENDA NOVEMBER 28, 2017
NUSCELLANEOUS
19. STAFF UPDATES
20. COUNCIL/MAYOR UPDATE
ADJOURNMENT
CITY OF HUTCHINSON RESOLUTION
NO. 14806
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following person has offered to contribute the cash amount set forth below
to the city:
Name of Donor Amount Donation Date
Elizabeth Corbid $50.00 11/9/2017
WHEREAS, such donation has been contributed to the Hutchinson Police Department
as a donation to the Law Enforcement Memorial Park fund.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 28th day of November 2017.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
CITY OF HUTCHINSON RESOLUTION
NO. 14807
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following person has offered to contribute the cash amount set forth below
to the city:
Name of Donor
NU -Telecom
Amount Donation Date
$46.00 11/7/2017
WHEREAS, such donation has been contributed to the Hutchinson Police Department
as a donation for the Shop with a Cop program.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 28th day of November 2017.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, NOVEMBER 14, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Chad
Czmowski, and Steve Cook. Member absent was Mary Christensen. Others present were Matt
Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney
(a) Approve the Council agenda and any agenda additions and/or corrections
Mr. Jaunich asked that Item No. 10 be removed from the agenda. That item will need to be
considered at a later date.
Motion by Cook, second by Czmowski, to approve the agenda as amended. Motion carried
unanimously.
2. INVOCATION — Crosspoint Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
�a) Proclamation — Designate November as General Aviation Appreciation Month
b) Resolution No. 14801 — Resolution Accepting Cash Donations to Hutchinson Fire
Department
(c) Resolution No. 14805 — Resolution Accepting Cash Donation for Hutchinson Area Dog
Park
Mayor Forcier commented on the large donation, just over $11,000, given to the
Hutchinson Area Dog Park. The grand opening held last week was very successful.
Matt Jaunich also noted that the donations given to the Hutchinson Fire Department were
from Modern Woodmen of America in the amount of $100 and Community Shares of
Minnesota in the amount of $200.
Motion by Czmowski, second by Lofdahl, to approve Resolution Nos. 14801 and 14805.
Motion carried unanimously.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Pat Moran, 890 Oak Street North, presented before the Council. Mr. Moran spoke about
dogs that are found within the city limits. Mr. Moran stated that if they are not claimed by
their owners after seven days, the veterinarians housing them can euthanize them. Mr.
Moran expressed that he feels the dogs should be given an opportunity to find a home
CITY COUNCIL MINUTES NOVEMBER 14, 2017
instead of being euthanized. Euthanizing one dog can cost up to $15,000 after the seven-day
boarding costs are factored in. He asked that the City look into perhaps having a "no -kill
shelter" to help house stray dogs and find them permanent homes instead of having them be
euthanized.
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 24, 2017
Motion by Cook, second by Forcier, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Assignment and Assumption of Purchase Agreement and
Development Agreement from Titanium Partners, LLC, to HutchCobble, LLC as Part of
the Cobblestone Inn Hotel Project
(b) Consideration for Approval of Consent to Assignment and Agreement and Authorization
for Mayor and City Administrator to Sign Documents Relating to TIF Funding for
HutchCobble LLC
(c) Consideration for Approval of Resolution No. 14798 - Resolution in Support of Funding
for US Highway 212: A Corridor of Commerce
(d) Consideration for Approval of Improvement Project Work Orders and Supplemental
Agreements
1. Work Order No. 2 — Letting No. 2, Project No. 17-02 (School Road SW/Roberts Road
SW Improvements)
2. Supplemental Agreement No. I —Letting No. 3, Project No. 17-03 (School Road
SW Roberts Road SW Trail Improvements)
(e) Consideration for Approval of Application by a Governmental Subdivision for
Conveyance of Tax -Forfeited Lands for an Authorized Public Use
(f) Consideration for Approval of Items for Century Avenue SE Reconstruction (Letting No.
1, Project No. 18-01)
1. Resolution No. 14799 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 14800 - Resolution Receiving Report and Calling Hearing on
Improvement
(g) Consideration for Approval of Board/Commission Appointments
1. Reappointment of Steven Hahn to Airport Commission to September 2022
2. Appointment of Mark Hanneman to Bicycle/Pedestrian Advisory Committee to
August 2019
(h) Consideration for Approval of Resolution No. 14802 — Resolution Regarding the Support
of a Job Creation Fund Application on Behalf of UPONOR
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CITY COUNCIL MINUTES NOVEMBER 14, 2017
(i) Consideration for Approval of Resolution No. 14804 — Resolution Calling for a Public
Hearing to Provide Citizen Input Prior to Submitting a Minnesota Investment Fund Grant
Application
(j) Consideration for Approval of Authorization to Sign Amended and Restated
Development Agreement and Closing Documents with HutchCobble LLC to Complete
the Sale of Land for the Hotel Project
(k) Consideration for Approval of Issuing Short Term Gambling License to Crow River
Cutters from December 1 — 18, 2017, at Landy Lodge
(1) Consideration for Approval of Airport Engineering Work Order
(m)Claims, Appropriations and Contract Payments — Register A
Council Member Lofdahl asked for clarification on the address for the hotel project as
outlined in documents contained in the packet. It was noted that the Prospect Street is the
appropriate address.
Items 7(d) and 7(1) were pulled for separate discussion.
Motion by Cook, second by Czmowski, to approve Consent Agenda I with the exception
of the items noted above. Motion carried unanimously.
Item 7(d). Council Member Cook asked for clarification on the Pilot Light Project
included in Work Order No. 2. Kent Exner, City Engineeer, noted that this is a pilot
study on School Road/Roberts Road for new styles of poles and lighting.
Motion by Cook, second by Lofdahl, to approve Item 7(d). Motion carried unanimously.
Item 7(1) had further discussion. John Olson, Public Works Manager, explained that this
project was held off to allow for early -season bidding which will likely result in more
favorable bid pricing. This project is reimbursable under an FAA grant at 90% with the
City's 10% match being $7500. The intent is to complete construction of an eight -unit T -
hangar. On a separate matter, Mr. Olson provided an update on the work that has been
completed on the project for ASI Jets.
Motion by Cook, second by Forcier, to approve Item 7(1). Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by Lofdahl, with Forcier abstaining, to approve Consent
Agenda IL Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
CITY COUNCIL MINUTES NOVEMBER 14, 2017
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. DISCUSS PROPOSAL FOR PRESERVATION OF HISTORICAL CITY PLATS
Matt Jaunich noted that previously the Council had asked staff to research options to
preserve the historic city plats that are currently hanging in the council chambers. McLeod
County Historical Society provided a proposal to preserve the plats. Staff would like to
know from the Council whether or not they would like the plat maps donated to the historical
society or if they would like the City to retain them. If the plat maps are donated, the City
would receive a digital copy of the images for personal use. Council Member Cook asked if
the City could permanently store and preserve the maps. Dan Jochum, Planning Director,
noted that the City Center does not have fireproof, waterproof areas for permanent storage.
Council Member Lofdahl explained the process when things are preserved with the historical
society. Marc Sebora, City Attorney, noted that his recollection is that Neil Jensen had given
the maps to the City and perhaps he should be contacted. Discussion was held regarding
loaning the maps to the historical versus donating them. Mr. Jaunich will do some research
on loaning the maps.
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY MINNESOTA DNR LICENSE FOR UTILITY TO CROSS PUBLIC
WATERS
Kent Exner, City Engineer, noted that this is a license agreement to install a water main
underneath the South Fork of the Crow River south of the 2nd Avenue SE bridge. The license
fee is $293.00 and the application fee is approximately $2300.00. The water main will be
directionally drilled underneath the river which requires a 50 -year license with the DNR to
own/operate a utility on DNR -managed lands.
Motion by Czmowski, second by Lofdahl, to approve Minnesota DNR license for utility to
cross public waters. Motion carried unanimously.
12. APPROVE/DENY DIRECTING STAFF TO DEVELOP A PLAN FOR GATEWAY PARK
Matt Jaunich noted that Council Member Cook had requested that this item be placed on the
agenda. Council Member Cook noted that some plans had been discussed years ago for a
Gateway Park near the mural at the corner of Hwy 15/Main Street North and Franklin Street.
He feels that the park/plans should be finished and there should be interpretive signage along
with landscaping and/or a walkway or a kiosk with information. Dan Jochum, Planning
Director, noted that a sketching had been done of improvements to this area as part of
.19
CITY COUNCIL MINUTES NOVEMBER 14, 2017
downtown planning. A public restroom had been discussed. However, due to the floodplain,
the required ramp would have had to be excessively long. Due to this, the wayfinding
signage was suggested to be put in Girl Scout Park further north of the proposed Gateway
Park. Council Member Cook asked that staff work on a plan to complete the park and he
offered being a part of the group. Mr. Jaunich asked what the budget would be to complete
the park. Council Member Cook noted that if the EDA still has $5000 earmarked for this
project as it did several years ago, the Council could match $5000, and a $10,000 budget
could be used. Council Member Cook suggested using City staff to build items for the park
to save on costs. He feels proper signage and an explanation of the mural should be key in
the park.
Motion by Lofdahl, second by Cook, to approve directing staff to develop a plan for Gateway
Park. Motion carried unanimously.
13. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR NOVEMBER 28, 2017, AT
4:00 P.M. TO DISCUSS LIBRARY SQUARE SIGNAGE AND FUNDING FOR THE
CENTER FOR THE ARTS
Motion by Czmowski, second by Cook, to set Council workshop for November 28, 2017, at
4:00 p.m. to discuss Library Square signage and funding for the Center for the Arts. Motion
carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from September 25, 2017
NHSCELLANEOUS
15. STAFF UPDATES
Kent Exner — Mr. Exner noted that Alley 17 improvements and Century Avenue improvements
open houses will be held on November 21, 2017. He also noted that $650,000 was approved for
the Dakota Trail paving and City staff will be assisting with this project. Mr. Exner also
distributed a blitz summary of the Highway 15/Main Street improvement project scheduled for
2020 and schedules pertaining to the project for the remainder of 2017.
Miles Seppelt — Mr. Seppelt commented that the City will be closing on hotel items on
November 16, 2017; incubator project is complete — tenants should be moved in by the end of
the year; UPONOR is moving ahead and the City will be working on applying for funds to
assist with the project; TigerPath is moving forward and the state-of-the-art technical
workspace is complete.
Matt Jaunich — Mr. Jaunich noted that City offices will be closed next week Thursday and
Friday due to Thanksgiving. He asked that if any Council Members have items that they would
like on the agenda to please get them submitted by Tuesday. He also noted that the second
Council meeting in December is the day after Christmas - December 26th. He noted that
although staff is completely prepared to hold a meeting, he asked if the Council wished to move
5
CITY COUNCIL MINUTES NOVEMBER 14, 2017
it to a different date or keep the meeting on this date. The Council concurred to keep it
scheduled as is. Mr. Jaunich did note that he had received a complaint from a business near the
dog park about lack of parking for a UPS delivery person and the mail carrier. Staff will be
looking at options to accommodate this.
16. COUNCIL/MAYOR UPDATE
John Lofdahl — Council Member Lofdahl noted that he had distributed a document with the
proposed 2018 CGMC policy positions on environment and energy. These will be
discussed at the upcoming CGMC Fall conference. Council Member Lofdahl also
distributed a copy of a Resolution in Support of a Just and Welcoming Community that has
been adopted by the City of St. Cloud last month. Council Member Lofdahl asked the
Council to consider adopting a similar -type of Resolution and noted that this ties into racial
equity discussions that the Council has had. In light of the publicity of sexual harassment
allegations throughout the state and nation, Council Member Lofdahl asked staff if any
sexual harassment training has been held by the City in the past. Mr. Jaunich noted that
during new employee orientation the City's sexual harassment policy is reviewed, but not
formal training specific to sexual harassment has been held recently. Council Member
Cook suggested that some type of training be held on a regular basis.
Steve Cook — Council Member Cook mentioned that there is a cobra -head light on a wooden
pole that is out on Roberts Road west of Roberts Park. Mr. Exner noted he was aware of it
and that the feed to that pole had been severed. Staff is working with HUC to resolve it.
Council Member Cook also commented that the grant application for the South Grade Road
intersection improvements looked really good. He also noted that he had received an email
from a citizen regarding micro -chipping of pets, or specifically cats. The citizen stated that
he has a cat that does not like to wear collars, but is microchipped. The citizen felt that
perhaps the police department could have a microchip reader instead of requiring tags to be
worn by cats. Matt Jaunich noted that the City's animal licensing program allows for pets
that are spayed/neutered or are microchipped, the license fee bets waived. This is not
currently spelled out in the City's fee scheduled but can certainly be done too clarify.
Council Member Cook also commented that when the animal ordinance was revised several
years ago, it allowed for veterinarians to issue City animal licenses, in conjunction with the
Hutchinson Police Department. Mr. Jaunich noted that that is spelled out in the ordinance,
however he explained some nuances with vet -issued animal licenses.
ADJOURNMENT
Motion by Cook, second by Lofdahl, to adjourn at 7:00 p.m. Motion carried unanimously.
HUTCHINSON CITY COUNCIL
REVIEW OF 2018 ENTERPRISE FUND BUDGETS
MINUTES
TUESDAY, NOVEMBER 14, 2017, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:04 p.m. Members present included Chad
Czmowski, Steve Cook and John Lofdahl. Member absent was Mary Christensen. Others
present were: Matt Jaunich, City Administrator; Kent Exner, City Engineer; Andy Reid, Finance
Director; Andy Kosek, Creekside Manager; Candice Woods, Liquor Hutch Manager; John Olson,
Public Works Manager; John Paulsen, Environmental Specialist and Tim Gratke,
Water/Wastewater Supervisor.
REVIEW OF 2018 ENTERPRISE FUND BUDGETS
2. Liquor Hutch Budget
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the
proposed budget for 2018 which sees a total revenue increase of 2%. Mr. Jaunich noted that
since 2007, total sales have increased at an average annual rate of 3% and the customer count has
increased by an average annual rate of 1.4%. Sunday liquor is also having a better impact than
expected. Proposed expenses for 2018 have increased 2.1%. This includes a budgeted capital
item for an upgrade to the racking in the beer coolers. The debt service is related to the 2005
store upgrades and the loan will be repaid in 2020. The budget includes a proposed 2018 fund
balance of $1,064,714. Mr. Jaunich also provided a 10 -year liquor fund forecast. General
discussion was held regarding Sunday sales and store staffing.
Creekside Budget
Mr. Jaunich explained that Creekside's 2018 budget is the third year under a reduced production
model, focusing on higher margin products. This model lowers business risks and extends the
life of Creekside equipment. Total revenue is budgeted at an increase of 2.5% with a decrease in
expenses of 12.4%. Debt service is for the Rotochopper grinder. The ending cash balance for
Creekside is budgeted at $1,669,312. Mr. Jaunich also provided a 10 -year compost fund forecast.
General discussion was held on providing grinding services to other communities throughout the
county.
Refuse/Garbage Budget
Mr. Jaunich noted that the refuse/garbage budget sees an increase in revenue of 14% from 2017.
The residential rates have held flat with no rate increase since 2008 and will have no increase in
2018. The increase in revenue is payback to the fund for money that was borrowed for the
aquatic center. Expenses for the refuse/garbage budget will see a decrease of 40.9% for 2018.
This is a result of the transfer out for the interfund loan payment for the aquatic center. There is a
transfer out of $55,000 that goes to the tree disease infestation/mitigation fund. The ending cash
balance for Refuse/Garbage is budgeted at $674,212. Mr. Jaunich provided a 10 -year refuse fund
forecast.
Water Fund Budget
Mr. Jaunich explained that the Water Fund budget shows a 1.2% increase in total revenue for
2018. There will be no rate increase in 2018 and hasn't been since 2011. Water fund expenses
are budgeted at a 0.8% increase. The ending cash balance for the water fund budget is budgeted
at $3,571,790. Mr. Jaunich provided a 10 -year water fund forecast. General discussion was held
regarding capital outlay items. It was noted that the capital outlay line item needs to be updated
in the 10 -year forecast. Kent Exner, City Engineer, proposed that a comprehensive rate study be
conducted in the future.
Sewer Fund Budget
Mr. Jaunich explained that the sewer fund budget sees a 0.4% increase in revenues for 2018.
Sewer rates will see no increase in 2018 and haven't since 2011. Total expenses have a budgeted
increase of 3.1%. The sewer fund budget has an ending cash balance budgeted at $6,223,539.
Mr. Jaunich provided a 10 -year sewer fund forecast.
Mr. Jaunich reviewed the local option sales tax program and the purpose of it which is dedicated
solely to retiring the debt in water and sewer funds. Mr. Jaunich provided quick facts in reference
to local option sales tax, which included: local sales tax on a $100 purchase amounts to $.050;
local sales tax is applicable to the same retail purchases, subject to Minnesota sales tax; sale of
vehicles by dealers are exempt and instead are subject to an excise fee of $20 per vehicle sold;
local sales tax is applicable to any sale made within city limits as determined by the last four
digits of your zip code; point of possession determines taxability; purchases item/service
received/performed within city limits is subject to the local sales tax; purchased items/service is
received/performed outside city limits ex exempt from local sales tax; organizations exempt from
paying state sales tax are also exempt from the local sales tax. Mr. Jaunich also reviewed other
nearby cities with local sales tax. Mr. Jaunich explained that early retirement of debit is an option
if cash reserves are sufficient. While the main purpose of the tax is to retire existing debt, it also
allows the City to build healthy cash reserves to help with annual street projects with water &
sewer infrastructure improvements, improvements that may be needed in each facility, other
projects that create efficiencies and stable water/sewer rates. Mr. Jaunich reviewed the
outstanding debt.
Stormwater Fund Budget
Mr. Jaunich explained that total revenue in the stormwater fund budget is seeing an increase of
3.6%. There is a planned rate increase of 3% over nine classifications. Expenses are budgeted at
an 18.4% increase. City's leaf vacuuming program is accounted for in this fund and street
sweeping is also funded by this account. Mr. Jaunich reviewed stormwater rate history. The
ending cash balance in the stormwater fund budget for 2018 is $1,302,610.
Lastly, Mr. Jaunich provided an overview on enterprise fund transfers to the general fund. Mr.
Jaunich noted that the liquor fund continues to do well. There are no rate changes for garbage,
water and sewer users. There is a slight rate increase in the stormwater fees. The enterprise fund
transfers into the general fund account for 6.1% of general fund revenue. Cash balances continue
to remain healthy.
General Fund Budget Update
Mr. Jaunich provided an update on the proposed 2018 general fund budget. Expenses have been
reduced by about $75,000 from the preliminary budget. The tax levy is proposed to increase
2.7%. Open enrollment has recently begun and there could be additional savings if employees
make adjustments to their insurance plans.
3. Adjournment
Motion by Lofdahl, second by Cook, to adjourn the workshop at 5:15 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Approval of Imp Project Change Orders/Work Orders/Supplemental Agreements
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/28/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders
and/or Work Orders are proposed as noted:
- Change Order No. 5 — Letting No. 6/Project No. 17-06 — Hotel Site Access Roadway Construction
This Change Order addresses the handling, stockpiling and hauling contaminated soils found at the project site. This
work results in a total increase in the Contract in the amount of $6,579.15. This work does not affect the Interim
Completion Date or Final Completion Date.
BOARD ACTION REQUESTED:
Approval of Change Orders & Work Order
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/Gem* of City of Hutchinson
Change Order No. 5
Page 1 of 1
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
NA
NA
L6 P 17-06
L6 P 17-06
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Rosti Construction Company of Minnesota Inc
416 Prospect St NE (Hwy 15/Hwy 7/Prospect)
P O Box 121
TOTAL CHANGE ORDER AMOUNT
Jordan, MN 55352
$6,579.15
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following
provisions.
This Change Order addresses the handling, stockpiling and hauling contaminated soils found at the project site. This work results in a
total increase in the Contract in the amount of $6,579.15.
This work does not affect the Interim Completion Date or Final Completion Date.
COST BREAKDOWN
Item No.
Item
Unit
Unit Price
Quantity
Amount
Funding Category No. 001
2105.609
HAUL & DISPOSE OF CONTAMINATED SOIL
TON
1 $35.84
183.57
$6,579.15
Funding Category No. 001 Total:
$6,579.15
Change Order No. 5 Total:
$6,579.15
* Funding category is required for federal projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by Working Days
[ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
Approved By Project Engineer: Kent Exner
Signed
Date: 11/28/2017
Approved By Contractor: Rosti Construction Company of
Minnesota Inc
Signed
Phone: (320) 234-4212 Date:
Original to Project Engineer; Copy to Contractor
Approved by Hutchinson City Council 11/28/2017.
Signed
Mayor, Gary Forcier
Date: 11/28/2017
Siqned
Phone: (952) 492-5527
City Administrator, Matt Januich
Date: 11/28/2017
Orig. Contract $467,938.55 Prev. CO's $27,759.7 /This CO $6,579.15 Total Revised Contract Amount $502,277.40
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Approval of agricultural land lease at Airport
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/28/2017
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The most recent six-year agricultural land lease for the largest majority of airport property (86 acres, more or less),
expired following the 2017 crop year.
Skyview Dairy has leased this property for many years, and their farming practices of having hay on these fields for
the majority of the years is in line with the goals of the Airport to maintain low growing and clean crops to enhance
aviation safety.
Commodity pricing has dropped significantly in recent years, so a lower initial rental rate of $180 was negotiated,
versus $200 in past years. This rate adjustment was deemed appropriate, especially since there is a provision in the
lease agreement to adjust rates, as necessary, based on average rental rates identified by the University of
Minnesota Extension for McLeod County.
Airport Commissioners unanimously recommended entering into this six year lease with Skyview Dairy.
BOARD ACTION REQUESTED:
Approval of agricultural land lease at the Airport with Skyview Dairy, Inc.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: -$ 15,480.00 Funding Source: Annual revenue
Remaining Cost: $ 15,480.00 Funding Source:
AGRICULTURAL LEASE AGREEMENT
THIS AGREEMENT, made this 28th day of November, 2017 by and between the City of
Hutchinson, a Minnesota Municipal] Corporation, ("City"), and Skyview Dairy, Inc., % Daryl
Luthens, 18503 Nickel Ave, Hutchinson, MN 55350, ("Tenant").
1. Property Description: The City hereby rents to the Tenant in consideration of the rents and
promises hereinafter described the following property located in the County of McLeod and State of
Minnesota, described in Exhibit A. The property contains 86 acres, more or less, of tillable
agricultural fields.
2. Term. The term of this Lease is for six crop years commencing on the 1St day of February 2018 and
terminating on the last day of November 2023. By mutual agreement, an additional term may be
granted.
3. Rent.
a) At the Tenant's option, periodic payments may be made, if full payment is received by November
15 of each year. Rents are calculated based on $180 per 86 tillable acres. For and during the term
of this Lease the following sums are payable by November 15 each year as follows:
2018:
$15,480.00
2019:
$15,480.00
2020:
$15,480.00
2021:
$15,480.00
2022:
$15,480.00
2023:
$15,480.00
b) Upon written notice to the Tenant, the City may initiate, after the last day of November,
negotiations to amend the rental rate, based upon information regarding average agricultural
property rental rates for McLeod County prepared by the University of Minnesota. Total rental
rates for the property will not exceed the maximum rental rate identified in said information and
any amendment to rental rates will take into consideration the nature of leased agricultural fields.
c) Tillable acres used for the basis of this document were calculated using the City's Geographic
Information System equipment. Any dispute related to tillable acres shall be determined by
mutual agreement between the Tenant and the City using sound geographic information
procedures. The City's Public Works Manager must make adjustments in writing.
d) The Tenant waives any right to withhold rent in any claim against the City.
e) The Tenant grants permission to the City to construct municipal service improvements as
necessary. In the event construction shall take land the Tenant has planted, a credit shall be
negotiated between the City and the Tenant not to exceed customary crop loss prices paid by the
Minnesota Department of Transportation for the crop planted when land is taken. Credits shall be
applied to rents due. The Tenant shall not plant any land staked by the Owner or its agents or
representatives for construction.
f) Rent shall be paid at Hutchinson City Center, 111 Hassan St SE, Hutchinson, Minnesota and be
credited to appropriate accounts.
4, City's Responsibilities. The City shall be responsible for paying or doing the following:
a) The City's Public Works Department shall cooperate with the Tenant to the fullest extent possible
to coordinate the application of biosolids from the City's Wastewater Treatment plant, should that
action be determined in the best interest of the City by that Department.
b) The City's Wastewater Department shall comply with all local, state, and federal regulations
pertaining to the application of biosolids on fields leased.
c) The City shall peaceably allow the Tenant to occupy the land for normal, customary agricultural
practices.
5. Tenant Responsibilities. Tenant shall be responsible for paying or doing the following:
a) The Tenant shall occupy the premises for agricultural purposes only. The Tenant will use
normal, customary farming practices in the care and maintenance of the property and, without
limiting normal practices, keep the premises free of noxious weeds to the extent possible.
b) The Tenant shall plant hay -type crops for a majority of the years included in this agreement.
c) The Tenant shall pay rent in a timely manner as prescribed herein.
d) The Tenant agrees to comply with all statutes, ordinances, rules, orders, regulations, and
requirements of the federal, state, county, and municipal governments regulating the use of the
premises.
e) The Tenant shall coordinate with and allow, at the City Public Works Department's discretion, the
application of biosolids from the City's Wastewater Treatment Plant on fields leased by the
Tenant.
f) Any applications of fertilizer made after the City's Public Works Department has identified a
field for deposition of biosolids shall be coordinated with the City's Public Works Department.
The Tenant shall not apply fertilizer at quantities greater than those determined by the Public
Works Department.
g) The Tenant shall allow access to the property by the City and its agents during all reasonable
hours for the purpose of examining the property to ascertain compliance with the terms of this
Agreement and for the purpose of carrying out operations and functions necessary to the
operation of an airport or municipality and any other lawful purpose including, but not limited to,
exhibiting the property for sale,
h) The Tenant shall not remove or move any existing structures or improvements made to the
property by the City. The Tenant may not store equipment on the property for periods exceeding
one week without coordinating such storage with the City. The Tenant shall store equipment only
in areas identified by the Public Works Manager.
i) The Tenant shall pile rocks or other items taken out of any field in areas designated by the City.
j) The Tenant shall plow back all fields prior to the termination of this lease.
k) The Tenant shall neither hunt, nor permit hunting on this property. This property is in the
corporate limits of the City of Hutchinson.
6. Independent Entities. The City does not retain the Tenant as an agent of the City nor of the
municipal airport. The Tenant does not retain the City as an agent of the Tenant. The City shall
not provide to the Tenant, its agents or employees, any benefits or expenses, including, but not
limited to insurance for liability or property, or ordinary business expenses.
7. Costs associated with this Lease. The City is not responsible for paying any of the Tenant's costs
associated with this Lease, including preparation of the property for farming. The Tenant shall
pay all costs related to farming the property, including the cost of plowing property back at the
end of this lease.
8. Insurance. The Tenant shall acquire and maintain property and/or liability insurance adequate for
operations conducted on the property. The Tenant shall provide proof of insurance upon request
by the City. The Tenant, while performing any service or function related to this lease, agrees to
indemnify, save and hold harmless, defend the City and all its agents and employees from any
and all claims, demands, actions or causes of action of whatever nature or character arising out of
or by reason of the execution or performance of functions provided in accordance with this
agreement.
9. Assignment and Subletting Prohibited. Tenant agrees to assign or sublease the premises only with
the written consent of the City. If the City does not consent, the City may, at its option, terminate
the lease.
10. Surrender of Possession. The Tenant shall surrender the property to the City in good condition
and repair upon termination of the Lease, whether by lapse of time or otherwise.
11. Termination by the City. The City may, after providing 90 days written notice to the last known
address of the Tenant, take possession of the property for any purpose deemed in the best interest
of the City. The City shall allow the Tenant to remove crops with normal, customary farming
practices or return all rents paid for the year and compensate the Tenant at rates not to exceed
customary crop loss prices paid by the Minnesota Department of Transportation for the crop
planted when land is taken.
12. Remedy. If the Tenant fails to pay the rent when due or fails to perforin any of the promises
contained in this Lease, the City may re-enter and take possession of the property and hold the
property without such re-entering working a forfeiture of the rents to be paid by the Tenant for
the full term of the Lease, after furnishing the Tenant with a thirty (30) day written notice, to the
last known address of the Tenant, specifying the default.
13. Quiet Enjoyment. The City promises that the Tenant shall peaceably and quietly have, hold, and
enjoy the leased property for the term of this Lease provided Tenant pays the rent and performs
the promises described herein.
14. Tenant's Default. Rights and remedies of the Tenant are cumulative. None shall exclude any
other right or remedy allowed by law or other provision of this agreement. In the event of one of
the following acts, the Tenant shall be in default:
a) Tenant fails, neglects, or refuses to pay any installment of rent or any other monies agreed to be
paid, as provided in this Lease when those amounts become due and payable, and if such failure
continues for five (5) days after written notification by the City.
b) Any voluntary or involuntary petition or similar pleading under any sections of any bankruptcy
act shall be filed by or against the Tenant or should any proceeding in a court or tribunal declare
the Tenant insolvent or unable to pay debts.
c) Tenant fails, neglects, or refuses to keep and perform any other conditions of this
Lease, and if such failure continues for a period of 30 days after written notification by the City.
d) Tenant makes any assignment of any interest in this Lease to any entity without the written
consent of the City. In the event of any default or violation of this Lease continuing more than
30 days after written notification by the City to the Tenant of default, the City may enter into and
take absolute possession of the property. Possession of the property in these conditions does not
relieve the Tenant of the obligation to pay the rent or abide by other conditions of the Lease.
In the event of any default or violation of the Lease continuing more than 30 days after written
notification by the City to the Tenant of a default, the City may return any rents paid by the
Tenant for that year and lease the property to another Tenant.
15. Lease Agreement is binding. This Lease Agreement shall be binding upon the parties hereto and
their heirs, successors and assigns.
16. Venue for Causes of Action. The laws of the State of Minnesota shall govern this agreement and
the venue for all causes of action shall be McLeod County, State of Minnesota.
17. Notification. Notification related to lease shall be sent to the following addresses:
Tenant.
Skyview Dairy, Inc.
% Daryl Luthens
15803 Nickel Ave
Hutchinson, MN 55350
Phone (320) 587-5103
4
Owner's Representative.
John Olson
Public Works Manager
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4473
Fax (320) 234-6971
IN TESTIMONY WHEREOF, the City and Tenant have set their hands as of the day and year first
above written.
CITY OF HUTCHINSON
Gary Forcier, Mayor
Attest:
Matthew Jaunich, City Administrator
SKYVIEW DAIRY, INC.
DARYL LUTHENS
Exhibit A
Agricultural Property Described as:
Agricultural property of 86 acres, more or less, all located in Sections 12 and 13 of Lynn Township,
McLeod County, State of Minnesota
Please refer to the attached map.
For further information, contact'
John Olson,
Public Works Manager 1400 Adams St SE
Hutchinson, MN 55350.
Phone (320) 234-4473
Fax (320) 234-6971)
j olsonkci.hutchinson.mn.us
FIELD 91) a field of about 19 acres. Located north of County Road 115, west and south of the ditch
that is west of the back entrance to the McLeod County Fairgrounds.
FIELD 92) a field of about 34 acres. Located south of County Road 115, immediately south of Field
91, north of a ditch running generally west to east near the northwest corner of runway 15.
FIELD 93) a field of about 9 acres. Located adjacent to T.H. 15, south of the hangar buildings
located near the south end of runway 33.
FIELD 94) a field of about 11 acres. Located north and west of the building at 760 Airport Rd SW.
FIELD 95) a field of about 13 acres. Located north of the arrival/departure terminal building.
TOTAL FIELD ACREAGE: 86 acres, more or less.
See attached map(s)
ro Airport
Ag -Lease
N 13E a
y� V
.37-..\�cw t••d] G� eT
Fields
Renter
a
Skyview dairy- 2018
N
W E
S
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/15/2017 - 11/28/2017
Check Date
Check
Vendor Name
Description
Amount
11/15/2017
198720
WM MUELLER & SONS - SEPARATE CK
1-11316-01 FINAL PAY REQUEST #10 (Reissue)
67,503.71
11/15/2017
198721
WM MUELLER & SONS - SEPARATE CK
ALLEY NO 36L 1-131317-13 FROM 10/19-10/31 (Reissue)
16,270.00
11/24/2017
EFT590
EFTPS
PAYROLL 11/05 - 11/18/2017
69,536.59
11/24/2017
EFT591
Aflac
PAYROLL 11/05 - 11/18/2017
170.41
11/24/2017
EFT592
Child Support
PAYROLL 11/05 - 11/18/2017
324.00
11/24/2017
EFT593
MN Dept of Revenue
PAYROLL 11/05 - 11/18/2017
12,971.57
11/24/2017
EFT594
PERA
PAYROLL 11/05 - 11/18/2017
49,295.97
11/24/2017
EFT595
TASC-Flex
PAYROLL 11/05 - 11/18/2017
1,886.76
11/24/2017
EFT596
TASC-H S A
PAYROLL 11/05 - 11/18/2017
11,913.00
11/24/2017
EFT597
ICMA
PAYROLL 11/05 - 11/18/2017
2,332.96
11/24/2017
EFT598
VOYA
PAYROLL 11/05 - 11/18/2017
990.00
11/24/2017
EFT599
MNDCP
PAYROLL 11/05 - 11/18/2017
305.00
11/24/2017
198722
MNPEA
PAYROLL 11/05 - 11/18/2017
624.00
11/24/2017
198723
UNUM
PAYROLL 11/05 - 11/18/2017
1,003.51
11/24/2017
198724
HART
PAYROLL 11/05 - 11/18/2017
662.21
11/28/2017
198725
AARP
NOV AARP SMART DRIVING COURSE
250.00
11/28/2017
198726
ABELSON, RANDY
MILEAGE TO FIRE CHIEF'S CONF IN ROCHESTER
160.50
11/28/2017
198727
ABSOLUTE LOGISTICS LLC
CREEKSIDE TO WOOD RIVER GARDEN
450.00
11/28/2017
198728
ACE HARDWARE
VARIOUS R&M SUPPLIES
558.86
11/28/2017
198729
ALPHA WIRELESS
MAINT ON CONSOLE & FIXED TRANSMITTERS
794.75
11/28/2017
198730
AMERICAN BOTTLING CO
NOVEMBER COST OF GOODS - LIQUOR
232.32
11/28/2017
198731
AMERICAN WATER WORKS ASSN
MEMBERSHIP: 1/1/18-12/31/18
79.00
11/28/2017
198732
ANDERSON CHEMICAL COMPANY
LBS SODIUM HYDROSOLFITE
1,396.94
11/28/2017
198733
ARCTIC GLACIER USA INC.
NOVEMBER COST OF GOODS - LIQUOR
105.91
11/28/2017
198734
ARNESON DISTRIBUTING CO
NOVEMBER COST OF GOODS - LIQUOR
1,096.50
11/28/2017
198735
ARTISAN BEER COMPANY
NOVEMBER COST OF GOODS - LIQUOR
1,957.75
11/28/2017
198736
ASHWILL INDUSTRIES INC
ROBERTS PARK CONCESSION: 12GA SST LOCK P
150.00
11/28/2017
198737
ASPEN MILLS
FIREFIGHTER BOOTS (2)
247.79
11/28/2017
198738
AUTO VALUE - GLENCOE
VARIOUS AUTO R&M SUPPLIES
193.32
11/28/2017
198739
B & C PLUMBING & HEATING INC
REPALCED SOLENOID VALVE ON DISHWASHER
476.06
11/28/2017
198740
BALDWIN SUPPLY COMPANY
9HS WOODS, 9HS HYTREL SLEEVE SPLIT
654.37
11/28/2017
198741
BELLBOY CORP
NOVEMBER COST OF GOODS - LIQUOR
2,004.46
11/28/2017
198742
BERNICK'S
NOVEMBER COST OF GOODS - LIQUOR
236.50
11/28/2017
198743
BIOBAG AMERICAS INC
EXTRA BAGS ORDERED
1,256.64
11/28/2017
198744
BNO SHEET METAL INC
DUCTWORK FOR DEHUMIDIFIERS
5,000.00
11/28/2017
198745
BRADLEY SECURITY LLC
SERVICE CALL & LABOR FOR KEYS
91.00
11/28/2017
198746
BRAUN INTERTEC CORP
PROF SVCS-INCUBATOR/HOTEL SITE/PKG LOT I/ALLEY 52
34,732.00
11/28/2017
198747
BREAKTHRU BEVERAGE
NOVEMBER COST OF GOODS - LIQUOR
10,299.06
11/28/2017
198748
C & L DISTRIBUTING
NOVEMBER COST OF GOODS - LIQUOR
35,102.16
11/28/2017
198749
CARD SERVICES
CASHWISE PURCHASES - VARIOUS DEPTS
348.63
11/28/2017
198750
CARS ON PATROL SHOP LLC
TOWED 1997 F150 FROM MENARDS TO HATS
75.00
11/28/2017
198751
CENTRAL HYDRAULICS
ELBOWS, TEES
14.06
11/28/2017
198752
CENTRAL MCGOWAN
ACETYLENE MED, HIGH PRESSUE LG & MED
138.88
11/28/2017
198753
COLDSPRING
CREMATION PLAQUES - 1-COLUMBARIA; 1 -IN -GROUND
504.00
11/28/2017
198754
COUNTRYSIDE FLAGPOLE
FLAGS, FLAG SNAPS
217.00
11/28/2017
198755
CRAIG, MIKE
REI MB FOR TRAVEL TO ROCHESTER
184.90
11/28/2017
198756
CREEKSIDE SOILS
DOG PARK - BITCON / MULCH FOR WATERPARK
1,165.46
11/28/2017
198757
CROW RIVER AUTO & TRUCK REPAIR
AUTO R&M VARIOUS DEPTS
237.91
11/28/2017
198759
CROW RIVER GOLF CLUB
LIQUOR EVENT 11/9/17, CURRENT YEAR RENTAL
536.88
11/28/2017
198760
CROW RIVER PRESS INC
SENIOR NEWSLETTERS
93.41
11/28/2017
198761
CROW RIVER WINERY
NOVEMBER COST OF GOODS - LIQUOR
671.58
11/28/2017
198762
DPC INDUSTRIES INC
SODIUM HYPO 12.5%- WATER PLANT CHEMICAL
1,877.06
11/28/2017
198763
DROP -N -GO INC
OCTOBER MAILING SERVICE AND POSTAGE
860.13
11/28/2017
198764
DUNDEE
PLANT FOR D. HERGENRADER
29.99
11/28/2017
198765
EAST SIDE OIL COMPANIES
DIESEL FUEL AND ADDITIVES - CREEKSIDE
575.72
11/28/2017
198766
ECOLAB PEST ELIMINATION
MONTHLY PEST CONTROL
64.93
11/28/2017
198767
EHLERS & ASSOCIATES INC
2017 ABATEMENT PROJECT: BILLING THROUGH 9/30/2017
6,847.50
11/28/2017
198768
ELECTRIC MOTOR CO
UNIT HEATER NEW MOTOR - EAST ICE ARENA
156.00
11/28/2017
198769
EMPLOYMENT RESOURCE CENTER
TEMPORARY STAFFING - CREEKSIDE
2,285.28
11/28/2017
198770
ERICKSON ENGINEERING CO LLC
ENGINEERING FEES - 2ND AVE BRIDGE DESIGN
1,350.00
11/28/2017
198771
IEXNER,KENT
I MISC TRAVEL 7/10-11/17'17; REIMB EXPENSES
466.41
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/15/2017 - 11/28/2017
Check Date
Check
Vendor Name
Description
Amount
11/28/2017
198772
FASTENAL COMPANY
VARIOUS R&M SUPPLIES
530.26
11/28/2017
198773
FIRST ADVANTAGE LNS OCC HEALTH SOLU
ANNUAL ENROLLMENT, COLLECTIONS, DRUG TES
99.18
11/28/2017
198774
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE - CITY CENTER AND HATS
266.00
11/28/2017
198775
FRED HOLASEK & SON INC
EXTRA SPRUCE TIPS - PARKS PROJECT AT HUC
66.00
11/28/2017
198776
G & K SERVICES
MATS, TOWELS, ROLLS, COVERALLS
242.27
11/28/2017
198777
GOPHER STATE FIRE EQUIP - CLANCY'S
EXTINGUISHERS FOR VEHICLES: KYLE, JIM, J.J.
96.00
11/28/2017
198778
GOPHER STATE FIRE EQUIPMENT CO.
ANNUAL INSPECTION AT FIRE DEPT
309.50
11/28/2017
198779
GRAINGER
VARIOUS SUPPLIES
1,318.60
11/28/2017
198780
HANSEN GRAVEL
PEA ROCK & BITCON - DOG PARK
318.00
11/28/2017
198781
HASSLEN CONSTRUCTION COMPANY, INC
AQUATIC CENTER PAYMENT #11- FINAL CHANGE ORDERS
14,200.00
11/28/2017
198782
HENRY'S WATERWORKS INC
REPAIR CLAMP & COLD PATCH
1,158.35
11/28/2017
198783
HIBU INC BILLING DEPARTMENT
WILLMAR/HUTCH/LITCH 12/17-11/18; YELLOWB
1,111.68
11/28/2017
198784
HILLYARD / HUTCHINSON
HEPA VACUUM / ZAMBONI BATTERY/CLEANING SUPPLIES
1,758.33
11/28/2017
198785
HJERPE CONTRACTING
DOG PARK HYDRANT -$4500; VFW PARK BATHROOM -$5230
9,730.00
11/28/2017
198786
HOHENSTEINS INC
NOVEMBER COST OF GOODS - LIQUOR
60.00
11/28/2017
198787
HUTCHINSON BOYS TENNIS
BIO -BAG DISTRIBUTION - REFUSE FUND
473.76
11/28/2017
198788
HUTCHINSON CO-OP
DIESEL, GAS, DSL, WINTER TREAT, HI -VIZ L
1,474.22
11/28/2017
198789
HUTCHINSON HEALTH
NEW EMPLOYEE TEST
230.00
11/28/2017
198790
HUTCHINSON LEADER
24 MONTH RENEWAL- PRCE
120.00
11/28/2017
198791
HUTCHINSON SENIOR ADVISORY BOARD
TOUR REIMB: SENIOR CENTER EVENTS (3)
2,632.50
11/28/2017
198792
HUTCHINSON UTILITIES
STREET LIGHTS - SCHOOL RD, MID COUNTRY, HOTEL SITE
66,343.91
11/28/2017
198793
HUTCHINSON WHOLESALE #1550
SHOP SUPPLIES - PUBLIC WORKS
142.23
11/28/2017
198794
HUTCHINSON WHOLESALE #1552
SHOP SUPPLIES - PARKS
23.98
11/28/2017
198795
HUTCHINSON WHOLESALE #2520
SHOP SUPPLIES - FIRE DEPT
96.60
11/28/2017
198796
HUTCHINSON YOUTH BASKETBALLASSN
ADDT'L REIMB OF FEE COLLECTED FOR HYBA TRAVEL
2,000.00
11/28/2017
198797
HUTCHINSON, CITY OF
10/1-10/31'17 WATER & SEWER - LIQUOR STORE
165.43
11/28/2017
198798
INTEPLAST GROUP
ANNUAL BAG FILM ORDER FOR CREEKSIDE
100,697.91
11/28/2017
198799
INTERSTATE BATTERY SYSTEM MINNEAPOL
SHOP SUPPLIES - CITY & HUTCH UTILITIES
2,046.30
11/28/2017
198800
INTEX CORPORATION
DISPOSAL ROLL -OFFS - CREEKSIDE
1,321.60
11/28/2017
198801
INTOXIMETERS INC
MOUTHPIECE CHECKTRAP ECIR/DMIT
156.25
11/28/2017
198802
ISD #423
OCTOBER 2017 CLASSES
4,646.00
11/28/2017
198803
JJ TAYLOR DIST OF MN
NOVEMBER COST OF GOODS - LIQUOR
6,075.95
11/28/2017
198804
JOHNSON BROTHERS LIQUOR CO.
NOVEMBER COST OF GOODS - LIQUOR
31,776.46
11/28/2017
198805
JUUL CONTRACTING CO
WATER LINE REPAIR: INDUSTRIAL BLVD SE
3,094.30
11/28/2017
198806
KAHNKE BROTHERS NURSERY
PURCHASE VARIOUS TREE SPECIES
1,201.50
11/28/2017
198807
KERI L WILLIAMS
11/1-11/15 CLEANING SERVICES - C.C., LIBR, SR DINE, FIRE
2,044.00
11/28/2017
198808
KOHLS SWEEPING SERVICE
RESTRIPE PKG LOTS - REC CTR, ROBERTS PK, ODDFELLOWS
2,200.00
11/28/2017
198809
KONERZA, STACY
KARAOKE NIGHT - SENIOR CENTER
75.00
11/28/2017
198810
KRISS PREMUIM PRODUCTS INC
T-3 ELECTRODE TEE - CIVIC ARENA SUPPLY
50.38
11/28/2017
198811
LARAWAY ROOFING INC
PW BLDG: REPAIRS AT CONDUCTOR HEADE & SCUPPER
189.00
11/28/2017
198812
LEAGUE OF MN CITIES -INS TRUST
LMC LEGAL FEES: S ULLAND
8,222.02
11/28/2017
198813
LEVINE, ERIC
REIMB FOR FULL FACE GASKETS
47.35
11/28/2017
198814
LEXISNEXIS
OCTOBER 2017 1 USER
160.63
11/28/2017
198815
LOCHER BROTHERS INC
NOVEMBER COST OF GOODS - LIQUOR
22,292.87
11/28/2017
198816
MADDEN GALANTER HANSEN LLP
LEGAL SERVICES RENDERED THROUGH 10/31/17
30.08
11/28/2017
198817
MAYTAG LAUNDRY & CAR WASH
SERVICES 10/2 - 10/30 - EVENT CENTER LINEN CLEANING
435.57
11/28/2017
198818
MCLEOD COUNTY 4-H FEDERATION
BIO -BAG DISTRIBUTION - REFUSE FUND
500.00
11/28/2017
198819
MCLEOD COUNTY ABSTRACT & TITLE
BLUE KIN HOMES - TRACT W/ OPEN ENCUMBRAN
120.00
11/28/2017
198820
MCLEOD COUNTY RECORDER
RESOLUTIONS #14770, 14771, 14772 & 14776
184.00
11/28/2017
198821
MCLEOD COUNTY SOLID WASTE MGMT
OLD BAG FILM DISPOSAL - CREEKSIDE
45.20
11/28/2017
198822
MCLEOD PUBLISHING INC
ADVERTISER - WEDDING DIRECTORY- EVENT CENTER
17.50
11/28/2017
198823
MEDICA
DECEMBER MEDICAL INSURANCE
122,926.03
11/28/2017
198824
MENARDS HUTCHINSON
VARIOUS R&M SUPPLIES
862.10
11/28/2017
198825
MHSRC/RANGE
EVOC LAW ENFORCEMENT CLASS: T BORSTAD
260.00
11/28/2017
198826
MICHIGAN DEPARTMENT OF AGRICULTURE
REGISTRATION OF WONDERBLEND LICENSE RENEWALS
350.00
11/28/2017
198827
MIES OUTLAND INC
POLARIS RANGER REPAIRS - FIRE DEPT
313.98
11/28/2017
198828
MILLNER HERITAGE VINEYARD & WINERY
NOVEMBER COST OF GOODS - LIQUOR
1,128.60
11/28/2017
198829
MINI BIFF
RENTALS - VARIOUS LOCATIONS, AQUATIC CONSTRUCTION
442.04
11/28/2017
198830
MINNESOTA CHIEFS OF POLICE
150 PERMIT FORMS TO ACQUIRE A HANDGUN
84.90
11/28/2017
198831
MINNESOTA DEPT OF AGRICULTURE
REGISTRATION -SOIL & FERTILIZER PRODUCTS CREEKSIDE
1,400.00
11/28/2017
198832
1 MINNESOTA DEPT OF HEALTH
WATER SUPPLY SERVICE CONNECTION FEE Q4-2017
7,175.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM
11/15/2017 - 11/28/2017
Check Date
Check
Vendor Name
Description
Amount
11/28/2017
198833
MINNESOTA DEPT OF TRANSPORTATION
MATERIALTESTING & INSPECTION
488.73
11/28/2017
198834
MINNESOTA RURAL WATER ASSN
TRAINING SESSION ON 11/1/17: SEWER EMPLOYEES (3)
375.00
11/28/2017
198835
MPPOA
MEMBERSHIP RENEWAL- POLICE
250.00
11/28/2017
198836
NEW FRANCE WINE
NOVEMBER COST OF GOODS - LIQUOR
197.00
11/28/2017
198837
NORTH CENTRAL LABORATORIES
BULBS, DESICCANT, OVEN THERMOMETER - SEWER
216.07
11/28/2017
198838
NORTHERN STATES SUPPLY INC
WATER 984: LADDER RACK BRACKET KIT - WATER
115.35
11/28/2017
198839
NORTHWESTERN POWER EQUIP
HI -E -DRY MODEL 195 DEHUMIDIFIER - WATER
3,212.25
11/28/2017
198840
NU -TELECOM
MONTHLY SERVICE 11/1- 11/30'17
1.17
11/28/2017
198841
O'REILLY AUTO PARTS
VARIOUS AUTO R&M SUPPLIES
93.07
11/28/2017
198842
OFFICE OF MN IT SERVICES
300000095: VOICE SERVICES - MONTHLY
162.99
11/28/2017
198843
OLD DOMINION BRUSH
LEAF VACUUM REPAIRS
5,384.79
11/28/2017
198844
PAUSTIS WINE COMPANY
NOVEMBER COST OF GOODS - LIQUOR
349.76
11/28/2017
198845
PEOPLEREADY INC
TEMPORARY STAFFING - CREEKSIDE
3,015.36
11/28/2017
198846
PHILLIPS WINE & SPIRITS
NOVEMBER COST OF GOODS - LIQUOR
23,680.31
11/28/2017
198847
PLUNKETTS PEST CONTROL
GENERAL PEST CONTROL PROGRAM
133.80
11/28/2017
198848
POSTMASTER
SR NEWSLETTERS
98.00
11/28/2017
198849
POSTMASTER
POSTAGE ACCOUNT#467014
50.00
11/28/2017
198850
QUADE ELECTRIC
F032 V 50 LAMPS - HATS
141.00
11/28/2017
198851
QUILL CORP
QUILLPLUS BLUE 1 -YR SUBSCRIPT
14.48
11/28/2017
198852
REINER ENTERPRISES INC
CREEKSIDE FREIGHT: TURTLE, HIGHLAND
3,912.92
11/28/2017
198853
REINERT, DARLENE
OUTDOOR HOLIDAY DECORATION REFUND
16.00
11/28/2017
198854
ROTOCHOPPER
GRINDER: BOLT KIT, HEX HEAD - CREEKSIDE
2,402.38
11/28/2017
198855
RUNNING'S SUPPLY
VARIOUS R&M SUPPLIES
283.30
11/28/2017
198856
SAWTOOTH HOLDINGS
4 BENCHES FOR DOG PARK
4,207.35
11/28/2017
198857
SCHLUETER, JENNA LEE
REFUND - TRANSFERRED FROM TOTS TO HOCKEY
26.00
11/28/2017
198858
SCHLUETER, NICOLE
PRO -RATED REFUND - SKATER PASSED INTO HF
66.00
11/28/2017
198859
SCHUMANN, MIKE
REI MB FOR TRAVEL TO ROCHESTER
331.61
11/28/2017
198860
SEPPELT, MILES
MILEAGE REIMB FOR MTGS IN RED WING & LAKEVILLE
86.60
11/28/2017
198861
SETTERGREN, WAYNE
CITY REPURCHASE OF 2 GRAVES
400.00
11/28/2017
198862
SIGNATURE AQUATICS LLC
PROJECT MANAGEMENT - AQUATIC CENTER
6,236.03
11/28/2017
198863
SIMPLEXGRINNELL LP
EVENT CENTER CONTRACT 12/01/16 - 11/30/2
861.67
11/28/2017
198864
SORENSEN'S SALES & RENTALS
DOG PARK - STUMP CHIPPER RENTAL
131.00
11/28/2017
198865
SOUTHERN WINE & SPIRITS OF MN
NOVEMBER COST OF GOODS - LIQUOR
18,355.25
11/28/2017
198866
STAPLES ADVANTAGE
PAPER, TOILET PAPER, STICKY NOTES
661.80
11/28/2017
198867
STRATEGIC EQUIPMENT AND SUPPLY
NOVEMBER COST OF GOODS - LIQUOR
312.59
11/28/2017
198868
STURGES, JASON
REIMB FOR TRAVEL TO ROCHESTER
247.09
11/28/2017
198869
SUN LIFE FINANCIAL
NOV DENTAL CLAIMS / DEC ADMIN FEE
9,432.20
11/28/2017
198870
TEK MECHANICAL
2017 CHEVY; 11/2 X 12 AND 4 X 12
94.56
11/28/2017
198871
THOMSON REUTERS -WEST
WEST INFORMATION CHARGES - LEGAL
949.34
11/28/2017
198872
TRI COUNTY WATER
BOTTLE WATER DELIVERY - POLICE & CREEKSIDE
153.50
11/28/2017
198873
TRI -POINT PRODUCTS INC
2018 QUARTERLY RE -MARKABLE CALENDAR
215.55
11/28/2017
198874
TWIN CITY GARAGE DOOR CO
GARAGE DOORS W/ OPENERS - HATS FACILITY
14,800.00
11/28/2017
198875
UNITED FARMERS COOP
FUEL PURCHASE - HATS FUEL SYSTEM
19,511.75
11/28/2017
198876
UNIVERSITY OF MINNESOTA
APWA-MN CHAPTER FALL CONFERENCE: JOHN OLSON
255.00
11/28/2017
198877
UNIVERSITY OF MINNESOTA
REGISTRATION: TURFRASS PATHOLOGY - RANDY CARTER
75.00
11/28/2017
198878
UNUM LIFE INSURANCE CO OF AMERICA
December Life Insurance
2,223.82
11/28/2017
198879
USA BLUE BOOK
KITCHEN SUPPLIES - SEWER
134.02
11/28/2017
198880
VERIZON WIRELESS
OCTOBER CELLPHONE CHARGES
38.25
11/28/2017
198881
VIKING BEER
NOVEMBER COST OF GOODS - LIQUOR
8,049.30
11/28/2017
198882
VIKING COCA COLA
NOVEMBER COST OF GOODS - LIQUOR
581.95
11/28/2017
198883
VINOCOPIA INC
NOVEMBER COST OF GOODS - LIQUOR
2,002.79
11/28/2017
198884
WASTE MANAGEMENT OF WI -MN
DISPOSAL SERVICE 10/1-10/15
3,508.54
11/28/2017
198885
WECKMAN,JANSON
MILEAGE TO RIDGEVIEW WACONIA FOR TRAINING -9 DAYS
337.05
11/28/2017
198886
WECKMAN, JERROD
MILEAGE TO MIES OUTLAND FOR 6 WHEELER PARTS
40.13
11/28/2017
198887
WELCOME NEIGHBOR
NEW RESIDENT VISITS
60.00
11/28/2017
198888
WEST CENTRAL SANITATION INC.
OCTOBER REFUSE HAULING SERVICE
47,020.77
11/28/2017
198889
WEST CENTRAL SHREDDING
3 Consoles - CITY CENTER
25.00
11/28/2017
198890
WEST CENTRAL SHREDDING
3 Consoles - POLICE DEPT
25.00
11/28/2017
198891
WINE COMPANY, THE
NOVEMBER COST OF GOODS - LIQUOR
592.25
11/28/2017
198892
WINE MERCHANTS INC
NOVEMBER COST OF GOODS - LIQUOR
1,160.10
11/28/2017
198893
1 WM MUELLER & SONS
ISTREET PATCHING & REPAIR
13,500.54
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/15/2017 - 11/28/2017
Check Date
Check
Vendor Name
Description
Amount
11/28/2017
198894
ZEP SALES AND SERVICE
SHOP SUPPLIES
690.34
11/28/2017
198895
RUNNING'S SUPPLY
TRAILER BOX, JEANS - PUBLIC WORKS
301.96
Total - Check Disbursement
981,851.06
Department Purchasing Card Activity - October 2017
Date
Dept
Vendor Name
Description
Amount
10/04/2017
ADMIN
SUPREME CT LAWYER REGISTRATION
Law License for Marc
327.00
10/10/2017
ADMIN
FAMOUS DAVE'S
Lunch after Mediation for Water Tower Project
54.05
10/11/2017
ADMIN
MARTEN
Parking- Mediation for Water Tower Project
26.00
10/30/2017
ADMIN
MNEFILE 006861390-0
Fee for Certified Copy of Recorded Proeprty
21.00
10/02/2017
PLANNING
HILTON GARDEN INN MANKATO
Conference in Mankato.
201.82
10/04/2017
PLANNING
WALMART
Paper towels for City Center.
26.71
10/06/2017
PLANNING
SEARS
Water filter for refrigerator.
53.68
10/06/2017
PLANNING
SEARS
Water filter for refrigerator.
49.99
10/06/2017
PLANNING
SEARS
Water filter return
(53.68)
10/24/2017
PLANNING
BEST OF B3 RECOGNITION
Meal - seminar for City building energy efficiency.
54.74
10/24/2017
PLANNING
INTERNATIONAL FACILITY MANAGER ASSOC
JJ Verhey membership to IFMA
512.00
10/25/2017
PLANNING
SENSIBLE LAND USE COALITION
Law update class.
58.00
10/03/2017
POLICE
BCA TRAINING EDUCATION
BCA Training -Hatten
175.00
10/05/2017
POLICE
BCA TRAINING EDUCATION
BCA Training - D Johnson
175.00
10/06/2017
POLICE
BCA TRAINING EDUCATION
BCA Training
175.00
10/23/2017
POLICE
HAMPTON INN
Hampton Inn Stay 10/19
102.42
10/31/2017
POLICE
ACT SPECIAL OPERATIONS
7 Registrations for 2017 Summer Symposium
483.00
10/16/2017
FIRE
MAIN STREET SPORTS BAR
Sponsor youth FB Team / fire prevention at Park Elem
343.39
10/20/2017
FIRE
CITY CAFE
Dinner at fire chiefs conference for (4) firefighters
80.77
10/23/2017
FIRE
FAT WILLYS
Dinner at fire chiefs conference for (4) firefighters
74.83
10/23/2017
FIRE
KAHLER GRAND HOTEL
Fire chiefs conference in Rochester - R. Abelson.
721.83
10/23/2017
FIRE
KAHLER GRAND HOTEL
Fire chiefs conference in Rochester - J. Sturges.
463.95
10/23/2017
FIRE
KAHLER GRAND HOTEL
Fire chiefs conference in Rochester - M. Schumann
463.95
10/23/2017
FIRE
KAHLER GRAND HOTEL
Fire chiefs conference in Rochester - M. Craig
463.95
10/23/2017
FIRE
LANIER PARKING
Parking at fire chiefs conference in Rochester, MN
40.50
10/25/2017
FIRE
WALMART
Picture/frame - 3M appreciation chevron striping project
17.65
10/27/2017
FIRE
DPS FIREFIGHTER LICENSING
Firefighter licensing MBFTE
150.00
10/10/2017
PUB WKS
ALL FOR WATER
WWTF Flowmeter
126.14
10/23/2017
PUB WKS
MN TRUCKING ASSOCIATION
Certification Registration - Eric Inselmann
230.00
10/11/2017
PRCE
CRAGUN'S
Conference Lodging
234.08
10/11/2017
PRCE
CRAGUN'S
Conference Lodging
234.08
10/11/2017
PRCE
CRAGUN'S
Conference Lodging
351.12
10/11/2017
PRCE
CRAGUN'S
Conference Lodging
234.08
10/17/2017
PRCE
EPIC SPORTS, INC.
Volleyball Judges Stands
1,248.32
10/17/2017
PRCE
EPIC SPORTS, INC.
Floor Hockey set
90.01
10/20/2017
PRCE
TARGET
Indoor Playground
405.99
10/03/2017
CREEKSIDE
HILEX POLY
Artworkfrom prior film supplier to newfilm supplier
1,545.00
10/18/2017
CREEKSIDE
SPS COMMERCE
SPS monthly dues-Bomgaars
104.00
10/18/2017
CREEKSIDE
SPS COMMERCE
SPS monthly dues -United Hardware
114.70
10/16/2017
LIQUOR
RITE, INC
Card Defender
42.75
10/30/2017
LIQUOR
AMAZON
Vacuum cleanerfilters
12.88
10/16/2017
EDA
MENARDS
Enterprise Center- Building Address Numbers
8.12
10/16/2017
EDA
ACE HARDWARE
3M tac-strips to hang poster
9.86
10/19/2017
EDA
MAGNA TAG VISIBLE SYSTEMS
Enterprise Center- Whiteboard for Conference Room
1,808.40
10/20/2017
EDA
SUBWAY
Lunches for Finance Team meeting
22.92
10/24/2017
EDA
THE MAILBOX WORKS
Enterprise Center- Mailbox for building.
1,221.00
10/25/2017
EDA
WALMART
Soft drinks for EDA / Finance Team meetings.
13.63
10/27/2017
EDA
SUBWAY
Lunches for EDA Board meeting.
87.78
10/31/2017
EDA
MNWEST CONFERENCE
Conf - MNwest CEO Forum and Entrepreneur Summit
53.55
10/05/2017
IT
AMAZON
SCADA 4 at water plant
19.99
10/06/2017
IT
AMAZON
Display port cables
73.50
10/06/2017
IT
WWW.NEWEGGBUSINESS.COM
Server Memory
559.80
10/10/2017
IT
BORDER STATES ELECTRIC
Fiber Cable for incubator
1,375.21
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/15/2017 - 11/28/2017
Check Date
Check
Vendor Name
Description Amount
10/11/2017
IT
AMAZON
Gate Controller for Water Plant 151.91
10/12/2017
IT
AMAZON
Amazon Prime Membership Fee 99.00
10/12/2017
IT
AMAZON
Speakers for inspectors class per JOlson 22.53
10/13/2017
IT
AMAZON
Blank DVDs 24.98
10/13/2017
IT
AMAZON
Laptop and projector case for MSebora 223.49
10/17/2017
IT
AMAZON
Keyboard for John Lofdahl 60.51
10/17/2017
IT
AMAZON
Battery leads for phone wire trace tool 11.39
10/30/2017
IT
AMAZON
Bar Code Scanner for spare and CD drive for Amy 123.90
10/30/2017
IT
AMAZON
Phone holster M. Sebora 9.98
Total - Purchasing Cards
16,217.15
GRAND TOTAL
998,068.21
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/15/2017 - 11/28/2017
Check Date
Check
Vendor Name
Description Amount
11/28/2017
198758
CROW RIVER GLASS INC.
LENS FOR LIGHT @ SQUARE ENTRANCE 54.73
Total - Check Disbursement
54.73
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED APPLICATIW
Department: EDA
LICENSE SECTION
Meeting Date: 11/28/2017
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: Miles R. Seppelt
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
To encourage and assist UPONOR with establishing business operations in the City of Hutchinson it is being
proposed that application be made to the Minnesota Department of Employment & Economic Development for
funding from the Minnesota Investment Fund.
Before applying, it is required that a public hearing be held on the project.
The purpose of the public hearing is to solicit public input on the project prior to staff submitting the completed MIF
application to DEED. Staff will have a short presentation on the project for the benefit of the public.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Approval of attached resolution, providing City Council authorization to submit the MIF application to DEED.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION # 14803
AUTHORIZATION TO APPLY TO MINNESOTA INVESTMENT FUND
BE IT RESOLVED that the City of Hutchinson act as the legal sponsor for the project contained in
the Minnesota Investment Fund Application to be submitted on or about November 30, 2017
and that the City Administrator and the Economic Development Director are hereby authorized
to apply to the Department of Employment and Economic Development for funding of this
project on behalf of City of Hutchinson.
BE IT FURTHER RESOLVED that the City of Hutchinson has the legal authority to apply for financial
assistance, and the institutional, managerial, and financial capability to administer the proposed
project.
BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any Federal, State, or local
laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful or
corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its application by the State, the City of
Hutchinson may enter into a Grant Contract with the State of Minnesota for the approved
project, and that the City of Hutchinson certifies that it will comply with all applicable laws,
statutes, regulations and rules as stated in the Grant Contract and described in the Project
Compliance Certification of the Application.
AS APPLICABLE, BE IT FURTHER RESOLVED that the City of Hutchinson has obtained credit reports
and credit information on UPONOR. Upon review by the City of Hutchinson and its City Attorney,
no adverse findings or concerns regarding, but not limited to, tax liens, judgments, court actions,
and filings with state, federal and other regulatory agencies were identified. Failure to disclose
any such adverse information could result in revocation or other legal action.
NOW, THEREFORE BE IT RESOLVED that the City Administrator and the Economic Development
Director, or their successors in office, are hereby authorized to execute the Grant Contract and
amendments, thereto, as are necessary to implement the project on behalf of the City of
Hutchinson.
I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hutchinson
on November 28, 2017.
Mayor, Gary Forcier
ATTEST:
City Administrator, Matt Jaunich
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Public Hearing for City Alley #17 Improvements Project (L15/P17-15)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/28/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff administered a neighborhood meeting on Thursday, November 21st, with property owners adjacent to the
proposed project referenced above. Please see the attached Neighborhood Meeting Notice (mailed to all property
owners) that describes the proposed improvements and associated estimated assessments. Also, an estimated
improvement assessment amount was provided to adjacent property owners within the formal Public Hearing
notice mailing. Per the City's Assessment Policy, please note that the assessment rate and corresponding
amounts may change based on the actual construction bid/costs and/or City Council approvals.
Following a brief project overview by City staff and potential public comments, City Council will consider to move
forward with the final preparation of project plans/specifications.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 107,484.00
Total City Cost: $ 53,742.00 Funding Source: Infrastructure Maintenance and/or Bonding
Remaining Cost: $ 53,742.00 Funding Source: Special Improvement Assessments
N
Project Neighborhood Open House
Letting No. 15/Project No. 17-15
City Alley #17 Improvements Project
Tuesday, November 21st ♦ 5:00 to 6:00 PM (Open House Format)
Hutchinson City Center (111 Hassan Street SE)
INTRODUCTION
The City of Hutchinson would appreciate the opportunity to review the proposed City Alley 917
Improvements project with you. The intent of this meeting is to provide a general project review and discuss
the potential alley surfacing and drainage improvements. There also will be some initial information
provided regarding potential property assessments associated with this project.
PROPOSED PROJECT IMPROVEMENTS
The project area consists of the City Alley 917 located from Milwaukee Ave SW to Miller Ave SW (between
Glen St & Franklin St). This alley has been identified for improvements as the result of a petition to the City
Council. At this point, this proposed project is only being considered and is subject to not being addressed
depending on City Council approvals and/or City funding limitations.
The proposed project primarily consists of grading, aggregate base, concrete pavement and appurtenances.
In regards to project financing 50% of the project cost would be funded by special assessments per city
policy with the remainder being funded by the City. At this point, the proposed project area has been
established, but the details of the anticipated improvements are subject to change depending on property
owner, public, City Council and/or staff input.
HEARINGS/PROCESS
This Neighborhood Meeting is the first step in the process. This meeting will be an informal discussion
regarding the project that allows City staff to communicate preliminary information regarding what the
project is proposed to include and to provide a preliminary estimate of specific property assessments to
property owners. This informal discussion will allow individual questions/comments to be heard and for a
general review of the project to occur prior to the first official hearing required by the formal project
assessment process.
The first official hearing, the Public Hearing, is scheduled to occur at the November 28 City Council
meeting (6:00 PM). This meeting will be televised and is the formal presentation of the proposed project to
the City Council. Public input time is included and welcomed at this meeting. Approval at this hearing does
not mean that the project will be constructed as presented. This will be the point at which a formal decision
will be made by the City Council as to whether or not City staff should continue the special assessment
process and move on to the next step of completing the project plans/specifications with the understanding
that actual construction bids for completing the work will be requested.
The second official hearing, the Assessment Hearing, would be during another City Council meeting after
receiving the construction bids (most likely in March/April 2018). At that point, City staff will prepare final
assessment amounts for each property, and mail them out in advance of the meeting. At this hearing,
property owners will then be given the opportunity to comment on the merits of both the project and the
proposed amount of the assessments. Questions, thoughts and concerns regarding the project or associated
assessments would be heard by the City Council, and official action on whether or not to award the project
work for construction would be taken. To formally contest an assessment, a written/signed objection letter
must be provided to the City Administrator prior to or at the Assessment Hearing. This action then allows
you, the property owner, to appeal an assessment to District Court pursuant to Minnesota Statutes Section
429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the
adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District
Court within ten days after service upon the Mayor or City Administrator.
ASSESSMENTS
This project's alley surfacing work is considered to be an assessable project, thus a portion of the total cost of
these improvements will be assessed to the adjacent private properties per the City's Special Assessment
Policy. The anticipated assessment amounts/approach appear to be consistent and fair with respect to past
City improvement projects.
At this time, City staff estimates that adjacent properties' assessments will include all or a portion of the
following items:
• Alley Improvements — 50% of construction cost allocated on a lineal -foot rate basis of alley frontage
(currently estimated rate of $83.447/LF — subject to change per actual construction bids)
At the above identified rate, a typical 66' -wide residential lot would incur an assessment of $5,507.50.
SCHEDULE & CONSTRUCTION ITEMS
If the project is approved by City Council, construction would occur in spring/summer 2018. If necessary,
project staff will be contacting specific property owners to request permission (right -of -entry form) to
properly construct an appropriate grading match to your lawns, driveways or landscaping features.
GENERAL INFORMATION
Please feel free to contact Kent Exner/City Engineer at 320.234.4212 or kexnerkci.hutchinson.mn.us if you
have any questions, comments or concerns that you would like addressed. City Engineering Department
staff would be willing to meet at your property to further discuss the proposed improvements.
Thank you for your time and consideration!
HUTCHINSON PUBLIC WOR CS/ENGINEERING DEPARTMENT
Hutchinson City Center/111 Hassan St SE/Hutchinson NM 55350-2522/320-234-4209/]FAX320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW/City Engineer
DATE: October 24, 2017
SUBJECT: Alley Improvement - Alley #17
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L15P17-15 City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St & Franklin St):
Alley improvements by construction of grading, aggregate base, concrete pavement and
appurtenances.
ESTIMATED COST TOTAL
Construction Cost $88,830
Engineering & Adiministration Fees $18,654
Administration $0
ESTIMATED TOTAL $107,484
ESTIMATED FUNDING TOTAL
Assessable Costs $53,742
City Funds $53,742
ESTIMATED TOTAL $107,484
RESOLUTION NO. 14809
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 15/PROJECT NO. 17-15
WHEREAS, a resolution of the City Council adopted the 24th day of October 2017, fixed a date for a
Council Hearing on the following improvements:
City Alley #17 located from Milwaukee Ave SW to Miller Ave SW (between Glen St &
Franklin St): Alley improvements by construction of grading, aggregate base, concrete
pavement and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 24th day of October
2017.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 28th day of November 2017.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
Kent Exner
From: Loren Blakeslee <loren-blakeslee@yahoo.com>
Sent: Tuesday, November 21, 2017 6:03 PM
To: Kent Exner
Subject: Project 17-15 City Alley 17 Improvement Project
Hi Kent:
Thank you for speaking to me and hearing my views at the open house tonight (11/21). You
asked me to send you an email concerning my concerns about the project, so I thought I'd
write to you while everything is fresh in mind about it.
The following are my reasons for opposing the alley to be paved:
1. The cost of the project is prohibitive for me, as am retired and live on a fixed income. A
$50 - $100 monthly increase in my taxes would be very prohibitive for me. I would also
think the City would find their expense to be unnecessary, as well. I'm sure the City could
find other much better uses for the money they would have to spend on this
project. However, if the people who wish to have the alley paved would like to pay for my
share, they have my permission to do so.
2. Three of the four corner residents of the block do not use the alley at all, as their garages
are on the street, so I'm quite sure they are not going to want this added expense. In
speaking with the fourth resident whose garage is on the street, but who partially uses the
alley, he is not in favor of it either.
3. Contrary to the cited reasons that paving the alley would increase the value of my home,
I find this not to be true. I'd like to see some definite proof that a paved alley adds to a
home's property value. I've never come across this before in any home for sale I've looked at
or seen listed.
4. The alley is working just fine as it is. It needs to be graded a few times a year, but I'm
sure the cost of that is nothing compared to the cost of paving it. It still needs to be plowed
in the wintertime as well.
Again, Kent, thanks for your time and listening to my concerns. If you need any further
information or input, just let me know. I will be attending next week's Public Hearing at
6:00 p.m.
Have a very nice Thanksgiving!
Loren Blakeslee
636 Franklin St. SW
Hutchinson, MN 55350
Phone: 320-455-9305
Email: loren-blakeslee@yahoo.com
l
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Ecumen Public Hearing
Department: Administration
LICENSE SECTION
Meeting Date: 11/28/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff✓❑
Public Hearing
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff was contacted by the Legal Counsel of Ecumen about conducting a public hearing in Hutchinson. Included
in your packet is a letter from John Green on behalf of Ecumen explaining what they are seeking from the City along
with a resolution. Ecumen has prepared the required public hearing notice and the attached resolution which has
been approved by the City's legal counsel. Mr. Green will be conducting the public hearing and will be present to
answer any questions you may have. Please note that Ecumen scheduled the public hearing for 7 p.m.
BOARD ACTION REQUESTED:
Conduct the Public Hearing and then consider Approving/Denying Resolution 14808
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
80 SOUTH EIGHTH STREET JOHN R: GREEN
500 IDS CENTER ATTORNEY
MINNEAPOLIS, MN 55402 DIRECT DIAL 612.632.3080
MAIN, 612.632,3000 DIRECT FAX 612.632.4080
• • FAX: 612.632.4444 JOHN.GREEN@GPMLAW.COM
November 17, 2017
Matt Jaunich, City Administrator
Marc Sebora, City Attorney
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350-2522
Re: Ecumen Matter Scheduled for City Council Action on November 28
Gentlemen:
On October 26 I emailed to each of you a public hearing notice and City Council
Resolution relating to the Ecumen matter. The public hearing notice was published in the
Hutchinson Leader on November 5, and there has been no change to the form of the City Council
Resolution.
A subsidiary of Ecumen, CDL Homes, LLC, plans to sell in December its "Parmly"
nursing and assisted living facility campus in Chisago City. The campus was financed in part by
tax-exempt bonds issued by another city. In order to preserve the tax-exempt status of those
bonds, it is necessary for Ecumen and its affiliates to expend the proceeds of the sale within two
years of the date of the sale, on qualifying capital expenditures with respect to other facilities.
Under the bond tax law rules, prior to the closing of the sale transaction, each community in
which the sale proceeds will be expended must hold a public hearing and approve the
expenditure of sale proceeds in its community.
Ecumen plans to spend $750,000 of the sale proceeds in Hutchinson, at its two facilities
located at 945 and 1015 Century Avenue SW. Thus, it is requesting that the city hold a public
hearing and approve such expenditure. A representative of Ecumen will attend the public
hearing in case there are any questions.
On behalf of Ecumen, thank you very much for your assistance in this matter.
GP:4838-4000-3669 v
Sincerely,
John R. Green
GRAY, PLANT, MOOTY, MOOTY & BENNETT, P.A.
A FULL-SERVICE LAW FIRM
MINNEAPOLIS, MN • ST. CLOUD, MN • WASHINGTON, DC • FARGO, ND
WWW.GPMLAW,COM
RESOLUTION NO. 14808
CONSENTING TO AND APPROVING THE EXPENDITURE OF SALE
PROCEEDS FOR PROJECTS IN HUTCHINSON
Whereas, CDL Homes, LLC, a Minnesota limited liability company whose sole member
is Ecumen, a Minnesota nonprofit corporation and an organization described in Section 501(c)(3)
of the Internal Revenue Code of 1986, as amended (the "Code"), plans to sell portions of its
skilled nursing and assisted living campus in Chisago City, Minnesota, that has been financed in
part by tax-exempt bonds. Proceeds of the sale in the amount of approximately $750,000 (the
"Sale Proceeds") are planned to be expended to make capital improvements to the Projects
defined below, principally consisting of the enhancement of interior and exterior features of the
Projects including new siding and windows; and
Whereas, the projects are the approximately 50 -unit assisted living facility located at
1015 Century Avenue SW in the City of Hutchinson (the "City") known as Ecumen Hutchinson
The Pines, and the approximately 41 -unit assisted living and memory care facility located at 945
Century Avenue SW in the City known as Ecumen Hutchinson The Oaks (the "Projects").
Ecumen Hutchinson The Pines is owned by Pines of Hutchinson, LLC, a Minnesota limited
liability company whose sole member is Ecumen, and Ecumen Hutchinson The Oaks is owned
by Second Century Housing, a Minnesota nonprofit corporation whose sole member is Ecumen;
and
Whereas, because the Sale Proceeds are being expended in the City with respect to the
Projects, it is necessary under federal tax law rules for the City to hold a public hearing and
approve such expenditure; and
Whereas, a notice of public hearing was published at least fourteen (14) days before the
regularly scheduled meeting of the Hutchinson City Council in a newspaper circulating generally
in the City, with respect to the required public hearing under Section 147(f) of the Code; and
Whereas, on the date hereof, the City Council conducted a duly noticed public hearing on
the expenditure of the Sale Proceeds for the Projects; and
Now, therefore, be it resolved by the City Council of the City of Hutchinson:
That the City Council hereby consents to the expenditure of the Sale Proceeds with
respect to the Projects as described above.
That Ecumen will pay and upon demand, reimburse the City for payment of, any and all
costs incurred by the City in connection with this resolution.
That this resolution shall take effect and be in force from and after its approval.
Adopted by the City Council of the City of Hutchinson, Minnesota the 28th day of
November, 2017.
Attest:
Mayor
City Administrator
Elks Inclusive Park Project
Total Funds Raised -$109,301.62
Elks Lodge, Members, Nat'l Foundation -$60,100.
Individuals, Businesses; Other Organizations in
The community, Fund Raisers -$49,201.62
Expenditures
Phase 1 &2 -$87,078.92
Playground Equipment, Installation, Site Preparation,
Landscaping
Balance on Hand -$22,222.80
Phase 3 -Cost Est. -$71,000.
1Z.
`
Al.
UNE
NO.
ITEM NO.
ITEM DESCRIPTION
UNIT
ELKS PARKING IMPROVUMENT TOTAL
PROJECT QUANTITIES
UNIT PRICE
EST QTY
AMOUNT
1
2101.502
CLEARING
TRT?
$390.00
100.00
2
2101.507
GRUBBING
TREE :
$275.00
1
$275.00
3
2104.501
REMOVE CURB AND GUTTER
LIN FT
$3.95
195$770.25
4
2104.505
REMOVE BrrUMWOUS PAVEMENT
SQ YD
$3.25
65
211.25.5
5
2104.509
REMOVE SIGN
EACH
$150:00
1
-$2112s.-
$150.00
6
2104,513
SAWING BITUMINOUS PAVEMENT &LL REM
LIN FT
$3.50
200
00.00
7
2104:523
SALVAGE CASTING
EACH
$175.00
1
S175.00
8
2105.501
COMMON EXCAVATION
CU YD
$24.00
107
$2,568 00
9
2105.604
GEOTEXTII.E FABRIC TYPE 5
YD
$1.65
390
$643.50
10
2112.604
SUB-GRADE PREPARA'T'ION
§2YD
$2.00
390
$780.00
11
2211.503
AGGREGATE BASE CLASS 5
CU YD
$1&oo
87
$1,966.00
12
2360.503
TYPE SPWEA230B WEARING COURSE hIrAWRE-1.5"
SQ YLl
$&00
321
$ 568.E
t3
2360.503
TYPE SPWEA230B WEARING COURSE, MIXTURE-2"
S2 YF3
$12Ao
321
$1852.00
14
2360.503
TYPE SPWEA230B WEARING COURSE MIXTURE-PATCHING 4" DEISM
so YD
$3400
65
$2,210.00
1.5
2506.516
CASTING ASSEMBLEY
EACH
$950.00
1
$950.00
16
2521.501
4" CONCRETE WALK
SQ FP
Wo
775
$31.00.00
17
2531.501
CURB AND GUTTER DESIGN B618
LIN FT
$16.50
240
$3,960.00
18
2531.604
8" CONCRETE VALLEY GUTTER
§2 Yl?
6.00
65
$4,940.00
19
2531.618
TRUNCATED DOMES
SQ FT
$36.00
16
$576:00
20
2945.501
RELOCATE STREET LIGHT
LUMP SUM500.00
1
$2,5WU 00
21
2563.601
TRAFFIC CONTROL,
LUMP SUM
$250.00
I
50.00
22
2574.525
SALVAGE & RESPREAD TOPSOIL
CU YD
$128.00
45
$1,2.60.00
23
2575.513
SODDING TYPE LAWN
SQYD.
$7.00
225
$1,575.00
24
2582.502
4" SOLID LINE WHITE
LIN FT
12.25
312
92.00
25
2582.502
PAVEMENT MESSAGE M
EACR
$20900
2
$400.60
SUB-TO'T'AL
ESTIMATED CONSTRUCTION
$36,982.00
I
E.MtE
NO.
ffEM NO.
ITEM DESO ION
UNIT
ELKS PARKING IMPROVEMENT TOTAL -
PROJECT QUANWIES LAYOUT 3
UNIT PRICE
EST QTY
AMOUNT
1
2104.501
REMOVE CURB AND GLYrrE t
UN FT'
$3-95
110
1434.50
2
2104.505
REMOVE Ii l'Iwwous mvEwiq'T
MYD
$3.25
45
$146.25
3
2104.509
RENEE Sim
EACH
$150.00
1
$150.00
4
2104.513
TUFO Bi'FE,�I+ f1 0USPAVEh3T
UN FT
$3.50
115
$402.50
5
2105.501
MMO I EXCA VA°I'ION
cuYD
$24.W
80
$1,920.406
2105c.604
LSA'
WEXT .t,E FABi1rC TYPE 5
SQYD
$1.65
217
$358:05
7
21.12.604
BGRAOE FRTPARhT ON,
S YT3
$ZW
Z17
$434.00
8
2211.503
AGGREGATE BASE CLASS 5
$1&00
40
$720.00
9
236} 503
SP'F:A2i1INC COI3RSE: -%'"
$&
160
$,2k#J
10
2360.503
SPWEA230B YWRA'RI RING COURSE INUXWRE--2"
$12.00
160
$1920.00
11
2MO.503
'1 WE S�23 �iNG COURSE 14�.� PATURN 4�r
$34.00
45
$I',53€�.00
12
2521.501
4"' CONCRETE WA1..1�
JUNFr
00
690
$2,72000
13
2531.501
URB AND G1J"i"€'ER DESIGN B619
$1f�50
115
$1,€197.SD
14
2531.604
CONCRE? M VALLEY GUTT ER
$'76.00
35$2,660:iit115
2531.618
U CATEDDONI
36A0
1'6
$5'76.00
16
2563.601
TRAF C'COivt°€ROL
$250.01
1
$250.00
17
2574:525
SALVAGE & RESPREAD TOPSOIL
CU YTS
$2&00
45
$1,260.00-
18
2575.513
SODDING TYPE LAS
SQYD
$7.W
245
$1,715,00
19
25xM502
" SOLID UNE Wi`i'E
LLN FT`
$2.25
290
$652.50
20
2582.502.
PAVEMENT NMSSA+GE OQ
EACH
$20&00
4
$RUO.w
ESTIMATED COPSMUCrION
S826,30
HUTCHINSON CITY COUNCIL
c`=y-f 0, a_ �
Request for Board Action
79 M-W
Agenda Item: Trunk Highway 15 Reconstruction Project Development Update Presentation
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/28/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
communications, Requests
Time Requested (Minutes): 25
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Per the previously discussed Trunk Highway 15 Reconstruction project's public outreach
plan ("blitz summary"), the
project design/engagement consultant (SEH - John Rodeberg) will be providing a project development update
presentation and will address any related questions or clarifications.
BOARD ACTION REQUESTED:
None
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Highway 15 Project - Hutchinson
Topic
Project details (purpose and need, location, etc.)
Goals and benefits
Project timeline
Community involvement
Questions
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch
Project location
• Full
reconstruction
of Hwy 15/Main
Street and
replacement of
aging
underground
utilities
(between 2nd
Ave. N and 5th
Ave. S).
• Pavement
resurfacing
between 5th Ave.
S and just south
of Denver Ave.
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch 3
Purpose & need
standards for pavement and ride quality.
• MnDOT resurfaced (ultra-thin) Hwy 15/Main Street in
2015 to keep pavement together until the reconstruction
project in 2020. This approach was a temporary fix.
• Infrastructure is aging. Storm sewer, water, underground
utilities need to be replaced.
11/22/2017 Optional Tagline Goes Here
Summary of work
• Reconstruction of Hwy 15/Main Street through downtown
Hutchinson. Construction will be building face to building
• Pavement resurfacing of Hwy 15 between 5 Ave. S and just
south of Denver Ave.
• Update sidewalk and pedestrian crossings along project area
to meet ADA standards.
• Evaluation of all intersections along the project area.
• City of Hutchinson will also be replacing, updating and
modernizing underground utilities.
• Project cost is estimated at $6.5 million dollars.
Goals & benefits
• Smoother road surface.
Modernize sanitary sewer, water main and storm sewer.
Help to ensure the city and state infrastructure serves
their purpose for many years.
• City of Hutchinson views the project as an opportunity to
enhance downtown and improve livability in the central
Downtown lane widths
Hwy 15/Main Street had six lanes, including four 11 foot
wide driving lanes and two 8 foot wide parking lanes.
Downtown lane widths
• The proposed roadway design for Hwy 15/Main Street utilizes typical travel and
lane widths and an extra wide parking lane.
• The proposed roadway design contains improvements for pedestrians while
maintaining typical travel and lane widths for motorists.
Americans with Disabilities Act
The Americans with Disabilities Act is a law that prohibits discrimination and guarantees that people
with disabilities have the same opportunities as everyone else.
All pedestrian facilities on state projects must meet guidelines.
Retail and other businesses must make reasonable accessibility accommodations.
MnDOT is required to make sure that the project meets ADA requirements while individual property
owners are responsible for addressing their own accessibility. The Hutchinson Area Chamber of
Commerce and other local resources are available to help support property owners.
510 REARM
WATM an sior
Utility & ADA work
■
• Municipal utilities underneath Hwy 15/Main Street need to be replaced. These are
some of the oldest in the city and are past their useful life. New sanitary sewer and
water services to the downtown buildings are also proposed.
The proposed roadway design contains improvements for ADA and pedestrian access
while maintaining typical travel and lane widths for motorists.
I
1:
Street amenities
IF'
The design team (MnDOT/SEH/City of Hutchinson) will be working with the
community to determine specific amenities such as landscaping, sidewalk
finishing and other items.
• Imagine Hutchinson and the Signage and Wayfinding Master Plan will be used as
a framework for discussions on street amenities and landscaping.
Building inspections
• Building inspections were completed fall of 2017.
• Inspections of building basements were completed in
orderto:
• Identify any potential structural concerns related to construction
• Identify potential intrusions into the construction area such old
coal chutes, window wells, etc.
• Identify sanitary sewer and water service locations and related
Detour route
Detour will be in 2020 only.
Work will be phased, as much as
possible, to limit disturbance .
Business signage and temporary
traffic control will be utilized to
promote and provide access to
local businesses during
Preliminary design
Traffic (intersection control evaluations)
and environmental studies
Introduction of project to public
Begin one-on-one conversations with
impacted businesses and property
Detail design
Project goes out to bid (letting)
2017
summer/fall 2017
2018
Nov. 2019
Minor construction items 2021
Community involvement
• Community involvement is planned throughout the
different phases of the project (preliminary design, detail
design and construction).
• Community involvement will include both face to face
opportunities as well as on-line engagement.
John Rodeberg, SEH, will act as the Business Liaison for
the project. John will work directly with impacted
businesses and property owners as well as with local
organizations such as the Hutchinson Chamber of
Commerce/Visitors Bureau.
DEPARTMENT OF
TRANSPORTATION
Teal Spellman John Rodeberg
MnDOT Program Manager
MIDEPARTMENT OF
TRANSPORTATION
SEH
Topic
Project details (purpose and need, location, etc.)
Goals and benefits
Project timeline
Community involvement
Questions
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch
i3.
Project location
Full
reconstruction
of Hwy 15/Main
Street and
replacement of
aging
underground
utilities
(between 2',d
Ave. N and 5th
Ave. S).
Pavement
resurfacing
between 51f' Ave.
S and just south
of Denver Ave.
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch
Purpose & need
Pavement has deteriorated. It no longer meets MnDOT's
standards for pavement and ride quality.
MnDOT resurfaced (ultra-thin) Hwy 15/Main Street in
2015 to keep pavement together until the reconstruction
project in 2020. This approach was a temporary fix.
Infrastructure is aging. Storm sewer, water, underground
utilities need to be replaced.
11/22/2017 Optional Tagline Goes Here mndot.gov/ a
Summary of work
Reconstruction of Hwy 15/Main Street through downtown
Hutchinson. Construction will be building face to building
face.
Pavement resurfacing of Hwy 15 between 5t" Ave. S and just
south of Denver Ave.
Update sidewalk and pedestrian crossings along project area
to meet ADA standards.
Evaluation of all intersections along the project area.
City of Hutchinson will also be replacing, updating and
modernizing underground utilities.
Project cost is estimated at $6.5 million dollars.
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch 5
Goals & benefits
Smoother road surface.
Modernize sanitary sewer, water main and storm sewer.
Help to ensure the city and state infrastructure serves
their purpose for many years.
City of Hutchinson views the project as an opportunity to
enhance downtown and improve livability in the central
district.
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch
Downtown lane widths
Hwy 15/Main Street had six lanes, including four 11 foot
wide driving lanes and two 8 foot wide parking lanes.
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch
Downtown lane widths
The proposed roadway design for Hwy 15/Main Street utilizes typical travel and
lane widths and an extra wide parking lane.
The proposed roadway design contains improvements for pedestrians while
maintaining typical travel and lane widths for motorists.
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch 8
Americans with Disabilities Act
The Americans with Disabilities Act is a law that prohibits discrimination and guarantees that people
with disabilities have the same opportunities as everyone else.
All pedestrian facilities on state projects must meet guidelines.
Retail and other businesses must make reasonable accessibility accommodations.
MnDOT is required to make sure that the project meets ADA requirements while individual property
owners are responsible for addressing their own accessibility. The Hutchinson Area Chamber of
Commerce and other local resources are available to help support property owners.
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch 9
F hls ftl�lU',I
'.1� Ifl fUY lI If
Utility & ADA wort,
;W11II[Ali on
Jd1IA 16IUSTY
• Municipal utilities underneath Hwy 15/Main Street need to be replaced. These are
some of the oldest in the city and are past their useful life. New sanitary sewer and
water services to the downtown buildings are also proposed.
The proposed roadway design contains improvements for ADA and pedestrian access
while maintaining typical travel and lane widths for motorists.
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch 10
Street amenities
Kali iii`► .�
The design team (MnDOT/SEH/City of Hutchinson) will be working with the
community to determine specific amenities such as landscaping, sidewalk
finishing and other items.
Ls�
Imagine Hutchinson and the Signage and Wayfinding Master Plan will be used as
a framework for discussions on street amenities and landscaping.
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch
Building inspections
Building inspections were completed fall of 2017.
Inspections of building basements were completed in
order to:
Identify any potential structural concerns related to construction
Identify potential intrusions into the construction area such old
coal chutes, window wells, etc.
Identify sanitary sewer and water service locations and related
issues/improvements.
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch 12
Detour route
Detour will be in 2020 only.
Work will be phased, as much as
possible, to limit disturbance .
Business signage and temporary
traffic control will be utilized to
promote and provide access to
local businesses during
construction.
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch 1
Project timeline
11/22/2017 www.mndot.gov/d8/projectsd/hwyl5downtownhutch 14
Community involvement
Community involvement is planned throughout the
different phases of the project (preliminary design, detail
design and construction).
Community involvement will include both face to face
opportunities as well as on-line engagement.
John Rodeberg, SEH, will act as the Business Liaison for
the project. John will work directly with impacted
businesses and property owners as well as with local
organizations such as the Hutchinson Chamber of
Commerce/Visitors Bureau.
11/22/2017 www.mndot.gov/d8/projectsd/hwy15downtownhutch 15
Questions?
11/22/2017 www.mndat.gov/d8/projectsd/hwyl5downtownhutch 16
DEPARTMENT OF
TRANSPORTATION
Teal Spellman John Rodeberg
MnDOT Program Manager SEH
320-214-6350 651-470-2448
teal.spellman@state.mn.us jrodeberg@sehinc.com
11/22/2017 www.mndot.gov/d8/projectsd/hwy15downtownhutch
17
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Creation of City Sustainability Committee
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/28/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner/John Paulson
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City of Hutchinson has a long history of implementing sustainable projects, programs, and practices. The City's
leadership and involvement in programs like Tree City, Bicycle Friendly Communities, and GreenStep Cities are
examples of the City's continued commitment to being sustainable.
There are many Minnesota cities that now have some type of sustainability committee/board that guides, prioritizes,
makes recommendations, and interacts with staff to ensure sustainability goals are established and resources are
available to cost effectively implement measures to achieve the goals.
Currently there are two City boards, Creekside Advisory and Tree Board, that have been meeting 3-4 times per year,
that cover topics that are commonly considered to be sustainability type programs. These two programs are robust
and warrant board involvement to make recommendations to the City Council. As you know, these two boards
encompass only a portion of the many sustainable actions/programs that the City has implemented.
City staff met with both boards in 2017 to solicit their input regarding the idea of creating a new City Sustainability
Committee that would include topics that are covered by their respective boards. By expanding the scope of topics to
include items like energy, stormwater, natural resources, leaf collection, etc. the new committee would have regularly
scheduled meetings that would encompass sustainability concepts across the City.
A draft of the committee mission and monthly schedule is included for your information.
City staff will provide an overview of the committee and will be available at the meeting to answer any questions.
BOARD ACTION REQUESTED:
None.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City of Hutchinson
Sustainability Advisory Board
History
The Sustainability board was established by the City Council on , 2017, with an effective date of
2017. At the same time, the Tree Board and the Creekside Advisory Board were disbanded.
Mission & Duties:
The mission of the Sustainability Advisory Board is to promote the sustainability of the community as a
whole, considering public and private stakeholders and their effects on ecological, economic and community
systems.
The Sustainability Advisory Board shall:
• Advise and assist the City Council in efforts to make City operations more sustainable by
evaluating the effect of City operations and programs on three (3) criteria:
o Environment. Increase the cleanliness of air and water, increase the health of plant life,
increase reuse of resources, and decrease carbon emissions, pollutants, toxins, and waste.
o Economy. Saving money for citizens, enhancing long-term economic stability.
o Community. Enhancing cohesion within the community, enhancing enjoyment of
community amenities, and increasing the health of the community.
• Assist in the development of plans and policies to enhance the sustainability of the City as a
whole.
• Guide decisions related to City sustainability initiatives such as Tree City USA, GreenStep Cities,
etc.
• Educate stakeholders and encourage public and private organizations throughout the City to
become sustainable by providing guidance and resources.
Composition and Terms
The Sustainability Advisory Board shall consist of five (5) members appointed by the City Council for three-
year terms, with three (3) members being at -large members. One (1) member shall be a City Council
representative and one (1) member shall be a Hutchinson Utilities Commission representative. In general, no
person appointed to a board position shall serve for more than two consecutive terms. The City Council, at
its discretion, may make exceptions to this limitation in the event of extenuating circumstances, including but
not limited to, retaining experienced members in the event of a significant change in board membership. (61h
seat for a student if desired)
A simple majority of the board shall be residents of the City. Any other members not residing in the City shall
reside in the Joint Planning boundary OR own a business located within the City OR be employed full-time by
an entity within the City limits.
Appointments to the Sustainability Advisory Board will endeavor to include representatives of diverse
neighborhoods, local business, educational institutions, social service providers, and professionals engaged in
sustainability -related professions, such as energy, transportation, development, or agriculture.
City of Hutchinson Staff Contact:
Various staff will be engaged with committee members.
Sustainability Advisory Board
Draft Annual Schedule of Items
Forestry
Jan or Feb
Year-end reporting
Feb or Mar
Forestry Diversification Project (FDP) proposal
Feb or Mar
Energy Tree program review
Mar
Arbor Day plans
Apr
FDP approval by board, recommendation to City Council
Jul
Diseased/infested tree notifications to property owners
Aug or Sep
Boulevard planting & Development tree planting
Oct or Nov
Forestry program review
Nov or Dec
EAB response plan review
Dec or Jan
Alternative landscapes
Leaf Collection
Aug or Sep
Residential Leaf Vacuum service program review
Dec or Jan
Leaf program year-end reporting
Jun or Jul
Surface water management plan review
Mosquito Spraying
Mar or Apr Mosquito program review
Jul or Aug Update mosquito program
Oct or Nov Year-end reporting
Storm water
Feb or Mar Rain barrel sale &-dam maintenance
Mar or Apr Street cleaning program review, Airport ISW Annual Report
May or Jun Annual MS4 Report (Public meeting does not have to be at council meeting, so it could
be done here)
Jul or Aug River Cleanup (mid-September)
Oct or Nov Sump pump program review
Creekside
Feb/Mar Year-end reporting
June/July Curbside Organics Program review (Source Separated)
July/Aug Creekside Facility offered services review
Energy/Natural Resources
Jan or Feb Yearend City energy and fuel usage review, solar production, project/lighting review
Mar or Apr GreenStep Cities annual review and goal setting
May or Jun Water usage/Irrigation, Grass and vegetation management review, River and Lake
updates/items
Jul or Aug Sustainability open hose/after hours at a different site or facility each year
Sep or Oct Beneficial Reuse of Biosolids review,
Nov or Dec Waste and recycling review, VIC Landfill annual review
Sustainability items not listed but would likely be covered would include the following;
• Trail connections and Luce Line update
• Bike friendly items
• Water trails
• Public education and outreach efforts
• Water reuse (effluent or SW)
• Shoreline restoration
• Dredging
• Water conservation
• Energy audits
• Community solar
• Etc.
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Discussion on the City's Policy Related to Alley Improvement Costs
Department: Administration
LICENSE SECTION
Meeting Date: 11/28/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt/Kent/Steve
Reviewed by Staff✓❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Council member Cook has requested that the Council have a discussion on the City's policy related to alley
improvement costs.
To assist with your discussion, I have included a copy of the city's assessment policy. The assignment of costs
associated with alleys are noted within the policy.
Please note that there are differences within the policy when it comes to petition driven improvements versus
non-petition driven. I would also note that our assessment policy differentiates between alleys and regular
streets/roadways when it comes to how they are to be assessed.
If you are in need of additional information, please let me know. The League has a "Special Assessment Toolkit" that
you might find useful on this matter.
BOARD ACTION REQUESTED:
No action requested, just discussion at this time.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City of Hutchinson
C
Special Assessment Policy
April 8, 2008
Introduction
Special assessments are levies against properties used to finance public improvements.
Minnesota Statutes §429 (Statute) grants cities the authority to use special assessments as
a mechanism to finance a broad range of public improvements.
The primary purpose of special assessments is to apportion improvement project costs to
properties that benefit from the improvements. Apportioning costs of public
improvements to benefiting properties reduces reliance on general property taxes to fund
public improvements. In accordance with Statute provisions, special assessments are
limited to the amount that properties benefit from the improvement.
This policy describes the procedures used by the City of Hutchinson (City) to determine
benefit and apportion special assessments equitably to benefiting properties. Public
improvements may be constructed without using special assessments, but because the
City has limited options for funding improvements, it is generally not economically
feasible under current law to avoid use of special assessments.
General Policy Intent
The purpose of this policy is to establish an equitable manner of recovering and
distributing the cost of public improvements. Procedures used by the City for levying
special assessments are in accordance with the Statute, which states that "all or part of the
cost of improvements may be assessed against benefiting properties."
It is the City's intent to establish basic procedures to follow when establishing special
assessments. This policy is based on the Statute and the description of the Statute found
in the "Special Assessment Guide" (Guide), version 515ala.3- January 2008, produced
by the League of Minnesota Cities (LMC).
2
Disclaimer
The City maintains the right to vary from this policy without notice at any time and for
any reason determined to be in the best interest of the City or of principles set forth in the
Statute and the Guide:
■ The Statute does not specify any method or formula to be used in making the
special assessment. The City retains the right to use a variety of methods for
calculating special assessments so they are as equitable as is practicable.
■ Any formula or method used for calculating special assessments must operate so
assessments on all properties are proportional to the benefits they receive. Any
formula or method used represents an attempt to measure and distribute benefits,
the increase in market value, resulting from the public improvement.
■ The City Council has broad discretion in determining benefits. The City
Council's findings will not be upset by Courts, except in cases where there is
clear discrimination or inequalities.
■ This policy provides an outline of standard practices and procedures used by the
City beyond those noted in the Statute.
Initiating Public Improvements
There are five ways public improvements may be initiated. Under all of these, the City
Council reserves the right to reject improvements if it is determined they are not
necessary, cost-effective or feasible. Also, in all cases, provisions of the Statute must be
followed. The five ways projects are initiated include:
Petition by 100% of property owners, with a waiver ofappeal ofspecial assessments:
This generally involves property owners that are developing previously undeveloped
property for the first time. When 100% of property owners request the improvement, the
City Council may order the improvement without a hearing. Under separate agreement,
property owners will generally waive provisions of the Statute that provide for the
property owner's right to appeal special assessments. In these cases, the property owners
pay 100% of the cost of public improvements.
Petition by 100% ofproperty owners, without waiver of appeal: This generally involves
all property owners agreeing that a public improvement is necessary. When 100% of
property owners request the improvement, the City Council may order the improvement
without a hearing. Once validated by the City Council, the resolution may not be
questioned, unless an action for that purpose is commenced within 30 days; however, the
amount of the special assessments may still be questioned pursuant to the Statute.
Petition by more than 35% of property owners: This generally involves more than 35%
of abutting property owners agreeing that a public improvement is necessary. Once the
petition is validated, the City Council may not make substantial changes in the nature of
the improvement from that asked for in the petition. The City Council may, however,
deem substantial changes necessary or desirable, and may proceed on its own motion
without reference to the petition. If no substantial changes are necessary or desirable, the
City Council must declare the petition adequate under the Statute and order preparation
of a report regarding the improvement project's necessity, cost-effectiveness, and
feasibility.
City Council Resolution: This generally involves initiation of a potential public
improvement by resolution of the City Council. The City Council may order the
preparation of a report of a public improvement's necessity, cost-effectiveness and
feasibility. Such resolutions require a 4/5t' vote from the City Council, rather than a
simple majority.
City Council adoption of an asset management stratea The City Council may, by
resolution, adopt an asset management strategy identifying several potential public
improvements in one report. This method is considered, in essence, the same as having
produced separate resolutions for each public improvement identified in the asset
management strategy. Such resolutions require a 4/5t' vote from the City Council, rather
than a simple majority.
0
New Development Improvements
The cost of infrastructure and public improvements for all new developments will be
borne by the developer and/or property owner.
Developers or property owners pay the entire cost of initially installing infrastructure and
improvements in accordance with City standards, subject to review by the City Engineer.
In cases where the City, at its discretion, provides financing for new development
improvements, all development costs will be assessed to the property.
Improvements to Existing Infrastructure
The remainder of this policy, including provisions identifying any cost being generally
paid by the City of Hutchinson, applies to local, area, and City-wide improvements, as
defined below.
Public Improvements
For purposes of this policy, there are three general classifications of improvements.
Local Improvements: Local improvements are generally the most common.
These improvements primarily provide benefit to abutting properties.
Area Improvements: Area improvements provide benefit to properties in a wider,
yet definable, area.
City-wide Improvements: City-wide improvements are typically large-scale
improvements of benefit to the entire City, regardless of their location.
Typical improvements are classified as:
Local Improvements
Area Im rovements
City-wide Improvements
Curb and gutter
Trunk sanitary sewer (greater
Bridges'
than 8" diameter)
Trunk water main (greater than
Sidewalks
8" diameter) and looped water
Community facilities'
main
Sanitary sewer laterals (8" or less
Collector and Arterial streets
Collector and Arterial streets'
diameter)
Sewer, storm sewer and water
Neighborhood parks &
Recreational facilities &
services
playgrounds'
Community parks'
Local streets and alleys
Storm drainage improvements —
wastewater treatment facilities2
Storm drainage improvements —
parking lots
water towers2
local
Boulevard trees, streetlights
Sidewalks and boulevard trees
water treatment planf
Other improvements authorized by law'
'Generally supported by Federal, State or County funds or funds other than special assessments
2Generally paid using user charges
General provisions for improvements. All infrastructure improvements are required to be
extended through developments up to adjoining properties in order to serve future
developments. This includes, but is not limited to streets, waterworks, sanitary and storm
sewer, appurtenances and restoration, including improvements deemed necessary or
desirable.
Cul-de-sacs and Dead-end roadways. In general, cul-de-sacs and dead-end roadways are
discouraged due to maintenance, access, system continuity and other issues. The City
recognizes that these roadways will continue to be built in special circumstances. The
City reserves the right to require payment of fees identified in adopted rate schedules to
account for future costs specific to this type of development.
Removals or Abandonment of Improvements. Removals or abandonment of
improvements generally includes destruction, removal or abandonment of any
improvement and restoration of conditions at the site, whether surface or subsurface.
Improvement Projects
New
construct
Re -
construct
Rehab
Repave
Alleys
Yes
Yes
Yes
Yes
Parking Lots
Yes
Yes
Yes
Yes
Sidewalks/'Trails/Walkways
Yes
May
May
May
Street amen ities/Streetsca es
Yes
Yes
Yes
n/a
Street boulevard trees
Yes
May
n/a
n/a
Streetlights
Yes
May
n/a
n/a
Traffic control devices
Yes
May
May
n/a
Dikes & flood control works
May
May
n/a
n/a
Retaining and area walls
May
May
n/a
n/a
Enhanced 911 markers
May
May
n/a
n/a
Parks, rec. facilities
May
May
n/a
n/a
Curb and gutter
Yes
Yes
Yes
n/a
Driveways & approaches
Yes
Yes
Yes
n/a
Street construction
Yes
Yes
Yes
Yes
Street maintenance
No
No
No
No
Safety improvements
Yes
May
May
n/a
Turn lanes
Yes
May
May
May
SAC / WAC; access charges
Yes
n/a
n/a
n/a
Sewer or Water Trunk Lines
Yes
May
No
n/a
Sewer or Water Main
Yes
May
No
n/a
Sewer or Water Laterals
YesMa
No
n/a
Sewer or Water Services
Yes
Yes
May
n/a
Storm Sewer Trunk Lines
Yes
Ma
May
n/a
Storm Sewer Main
Yes
Yes
May
n/a
Storm Sewer Laterals
Yes
Yes
May
n/a
Storm Sewer Services
Yes
Yes
Yes
n/a
Rights-of-way / Easements
Yes
Yes
n/a
n/a
Public improvements, identified in the Statute, include; but are not limited to:
Alleys. Generally, all of the costs of new alleys are borne by property owners.
One-half of the costs of constructing new pavement in an existing alley or
repaving existing paved alleys will generally be assessed to property owners. The
City, however, reserves the right to participate at any level in the construction or
reconstruction of alleys or to assess costs using existing rate schedules.
Parking lots. Generally, one-half of the costs of constructing new parking lots or
repaving existing parking lots will be assessed to benefiting property owners.
Typically, for city -owned parking lots, benefiting properties will be identified
before the improvement project and the City will specify the area(s) to be
assessed. Assessments will be determined using the weighted average of a
property's valuation and its distance from the parking lot being improved. The
City, however, reserves the right to participate at any level in the construction,
reconstruction or rehabilitation of parking lots or assess costs using existing rate
schedules.
Sidewalks/trails/walkways. The costs of installing new sidewalks, trails and
walkways, including, but not limited to, provision of links from new
developments to the City's existing network, providing sidewalk on all major
arterial and major collector routes, and in all commercial and high-density
residential areas will generally be assessed to property owners. See
Sidewalk/Trail/Walkway policy included herein.
■ Street amenities and streetscapes. The costs of installing new street amenities
and streetscapes will generally be assessed to property owners. The City,
however, reserves the right to participate at any level in the construction of new
street amenities and streetscapes or to assess costs using existing rate schedules.
■ Street boulevard trees. Street boulevard trees in new development areas are
generally paid for with funds collected upon signing developers agreements. The
cost of replacing, maintaining and caring for existing street boulevard trees is
generally not assessed to property owners. The City, however, reserves the right
to participate at any level in costs associated with street boulevard trees or to
assess for costs allowable by the Statute or by using existing rate schedules.
Streetlights. The entire cost of installing new or decorative streetlights will
generally be assessed to benefiting property owners. Generally, replacement of
standard streetlights will not be assessed. The City, however, reserves the right to
participate at any level in the construction or replacement of streetlights or to
assess costs using existing rate schedules.
7
Traffic control devices, such as signs and signals, are generally included in the
cost of street construction, reconstruction and rehabilitation, and are assessed
accordingly. Traffic signals are generally assessed to adjacent properties based
either on traffic generated from sites or to properties located on the legs of the
intersection served by the traffic signal.
■ Dikes and flood control works. Costs for these facilities are generally not
assessed. The City, however, reserves the right to participate at any level in the
acquisition, construction or replacement of these facilities or to assess costs using
existing rate schedules.
■ Retaining walls and area walls. Costs for these facilities are generally not
assessed. The City, however, reserves the right to participate at any level in the
acquisition, construction or replacement of these facilities or to assess costs using
existing rate schedules.
■ Enhanced 911 markers. Costs for these facilities are generally not assessed. The
City, however, reserves the right to participate at any level in the acquisition,
construction or replacement of these facilities or to assess costs using existing rate
schedules.
■ Parks, open spaces, playgrounds and recreational facilities. Costs for these
facilities are generally not assessed. The City, however, reserves the right to
participate at any level in the acquisition, construction or replacement of these
facilities or to assess costs using existing rate schedules.
Miscellaneous Public Improvements
Pursuant to the Statute, the City intends to use special assessments, at their discretion, to
finance all or portions of the cost of a wide variety of public improvements identified in
the Statute.
The City intends to maximize the benefit of funding from outside sources. Benefiting
properties of projects funded in part or whole by outside sources will generally be
assessed in a manner equitable to benefiting properties for projects that do not receive
funding from outside sources. Funding from outside sources will generally be used to
reduce City costs for public improvements and will generally not benefit properties
directly, except when authorized by the City Council.
Private Infrastructure
In cases where approved developments were constructed with private roadways and
infrastructure, the entire cost of maintaining and improving the private infrastructure will
be the responsibility of the development. The City has the right to make necessary
repairs to water, sewer, storm water, and other necessary utilities at the cost of the private
development. The City intends to provide reasonable notice to private developments
when repairs to the water, sewer, storm water, or other utility systems are necessary,
however, the City retains the right to make necessary repairs or suspend service in the
case of emergencies. Restoration costs for roadways and other infrastructure disturbed
while making necessary repairs to utility systems are the responsibility of the
development.
Street Improvements
Pursuant to the Statute, the City intends to use special assessments, at their discretion, to
finance all or portions of the cost of street improvements identified in the Statute. In all
cases, the City reserves the right to combine components of street improvements into one
or more calculation, assess for the entire cost of projects, participate at any level in the
costs of construction, or to assess costs using existing rate schedules. Components of
street improvements include, but are not limited to:
Curb and gutter. Costs for curb and gutter are generally included in general street
construction assessment calculations. The City may assess for curb and gutter
separately, if it is determined to be necessary or desirable.
Driveways and approaches. Typically, 65% of the cost for driveway
reconstruction will be assessed to properties. Generally these assessments will be
determined on a per unit basis if all driveways are, for the most part, the same
size. Use of area calculations may be used if there are significant variations in the
size of driveways. The City may assess all costs for replacing driveways having
defective construction at the time of the improvement.
■ New construction of streets. Generally, the entire cost of newly constructed
streets, including all related components, appurtenances and restoration, will be
assessed to benefiting properties.
■ Reconstruction and partial reconstruction of streets. Generally, the cost of
reconstructed or partially reconstructed streets, including all components,
appurtenances and restoration, will be assessed to benefiting properties based on
existing rate schedules.
6
■ Rehabilitation of streets. Rehabilitation includes, but is not limited to
reclamation, cold -in-place recycling, concrete pavement restoration, and mill
and/or overlay. Generally, the cost of rehabilitation, including all components,
appurtenances and restoration, will be assessed to benefiting properties based on
existing rate schedules.
■ Maintenance of streets. Maintenance includes, but is not limited to seal coat,
crack seal and patching. Maintenance of streets will not generally be assessed to
abutting property owners. The City, however, reserves the right to assess for
assess for street maintenance costs in accordance with the Statute.
Roadway safety improvements and Turn Lanes. Generally, the entire cost of
roadway safety improvements attributable to identifiable properties, including all
components appurtenances and restoration, will be assessed to benefiting
properties.
Sanitary Sewer & Waterworks Improvements
Pursuant to the Statute, the City intends to use special assessments, at their discretion, to
finance all or portions of the cost of sanitary sewer or waterworks improvements
identified in the Statute. Generally, maintenance of sanitary sewer and waterworks are
accounted for with utility funding. Significant improvements to the system, however,
may require assessments to benefiting properties. In all cases, the City reserves the right
to combine components of sanitary sewer and waterworks improvements into one or
more calculation, assess for the entire cost of projects, participate at any level in the costs
of improvements, or to assess costs using existing rate schedules. Components of
sanitary sewer and waterworks improvements include, but are not limited to:
Sanitary Sewer Access Charge (SAC). SAC charges identified on existing rate
schedules are generally applied at the time building permits are applied for. The
City, however, reserves the right to assess for SAC charges.
Water Access Charge (WAC). WAC charges identified on existing rate schedules
are generally applied at the time building permits are applied for. The City,
however, reserves the right to assess for WAC charges.
■ Sanitary sewer and waterworks, including
o Sanitary sewer or water trunk lines. The City generally pays the costs to over-
size trunk lines (over 8" diameter for low to mid -density residential areas or over
10" diameter for commercial/industrial/high-density residential areas).
Remaining costs are generally assessed to benefiting properties. Costs for
replacement of trunk improvements are generally included in monthly utility fees
and are paid by the City. The City, however, reserves the right to assess for
construction or reconstruction of trunk lines.
10
o Sanitary sewer or water main. Costs for new standard size mains are generally
assessed to benefiting properties. Costs for replacement of mains are generally
included in monthly utility fees and are paid by the City. The City, however,
reserves the right to assess for mains.
o Sanitary sewer or water service laterals. Costs for new service laterals are
generally assessed to benefiting properties. Costs generally include all related
appurtenances and restoration, including any work done outside the right-of-way.
Assessments will generally be made on a per unit basis or be assessed using
existing rate schedules.
Storm Sewer Improvements
Pursuant to the Statute, the City intends to use financing from its Storm Water Utility,
Drainage Districts, and special assessments to benefiting properties, at their discretion, to
finance all or portions of the cost of storm sewer improvements identified in the Statute.
Generally, maintenance of storm sewer works is accounted for with Storm Water Utility
funding. Significant improvements to the system, however, may require assessments to
benefiting properties. In all cases, the City reserves the right to combine components of
storm sewer improvements into one or more calculation, assess for the entire cost of
projects, participate at any level in the costs of improvements, or to assess costs using
existing rate schedules. Components of storm sewer improvements include, but are not
limited to:
Storm Sewer Access Charge. At this time, the City does not have storm sewer
access charges. The City, however, reserves the right to establish these charges
and charge these costs at the time building permits are applied for using existing
rate schedules or to assess these costs.
■ Storm sewer works, including
o Storm sewer trunk lines. Costs for construction of storm sewer trunk lines may
be assessed to benefiting properties. Costs associated with regional ponds, trunk
storm sewer outlets and lines, or other infrastructure constructed by the City to
benefit the property being developed may also be assessed to benefiting
properties. Assessments will generally be based upon utilization of those
improvements and include all related components, appurtenances and restoration.
Assessments will generally be made on a per unit basis or be assessed using
existing rate schedules.
o Storm sewer main. All costs for construction of storm sewer mains will
generally be assessed to benefiting properties. Costs include all related
components, appurtenances and restoration. Assessments will generally be made
on a per unit basis or be assessed using existing rate schedules.
11
o Storm sewer service laterals. All costs for construction of storm sewer service
laterals, including catch basins, storm sewer appurtenances, drainage tile, and
sump pump connections, will generally be assessed to benefiting properties.
Costs include all related components, appurtenances and restoration, including
any work done outside the right-of-way. Assessments will generally be made on
a per unit basis or be assessed using existing rate schedules.
Rights -of -Way and Easements related to Construction
Pursuant to the Statute, the City intends to use special assessments, at their discretion, to
finance all or portions of the cost of the acquisition of rights-of-way and easements
related to public improvements identified in the Statute.
Property owners who dedicate appropriate right-of-way or easements may be exempt
from these assessments.
If specific right-of-way and/or easement on any specific parcel(s) is/are deemed
necessary to the improvement, the costs of acquiring the right-of-way and/or easement,
including the cost of dedication of right-of-way or easement by any specific property
owner may be assessed as part of the project costs.
Rights-of-way and easements related to construction include but are not limited to:
■ Rights -of -Way
■ Construction easements
■ Temporary easements
■ Permanent easements, including
o Drainage and utility easements
o Other permanent easements
o Property acquisitions necessary to the improvement project
Zoning Multiplier for Special Assessments
The City may, at their discretion, use existing land uses and/or land -use zoning to
determine appropriate special assessments. The City may apply a multiplier to existing
rates for land uses and/or land -use zoning, other than single or two-family residential. In
general, the City intends to use the following existing land use categories and/or land -use
zoning to determine special assessments:
■ Single and Two -Family Residential
■ Commercial, Industrial, Institutional and/or Multi -Family Residential
■ Tax Exempt Properties
■ City -owned Properties
12
Deferment of Special Assessments
Property owners may defer special assessments using provisions of the Statute and City
Policy, including:
Statutory deferments. Under separate policy, the City, at its discretion, will
generally defer special assessments on homestead property for property owners
meeting income guidelines who are either 65 years of age or older or are retired
by virtue of a permanent, total disability. Special assessments will be levied, but
payment of special assessments will generally be deferred until the death of the
owner (if the spouse is not otherwise eligible), the sale, transfer or subdivision of
the property, loss of homestead status of the property, or upon a determination by
the City Council that immediate or partial payment of the special assessment
would pose no hardship.
■ Unimproved and agricultural land. See attached policy.
■ Tax forfeited property. See attached policy.
In all cases of deferment, interest builds on the principal amount. If the assessment is
activated after a period of ten years, the principal plus interest is compared to the same
principal amount adjusted by the cumulative Engineering News Record (ENR) Cost
Index over the same period of time, or other selected index, and the lower of the two
costs is selected for activation.
Assessment Methods
In order to implement special assessments, it must be determined that the property has
received a benefit from the improvement, the assessment amount does not exceed the
benefit received, and the assessment is uniform in relation to similar classes of property
within the area assessed. The City intends to use special assessment rates, if applicable,
or one of the other commonly used methods to determine costs to be specially assessed:
Special Assessment Rates: The City Council may determine the value of various
common components of public improvements and establish rates for special
assessments. These rates shall be approved by resolution, be included in the
City's rate schedule, and be reviewed and approved annually. The City reserves
the right to assess using these rates, any other method described in this section, or
combinations of them as may be necessary or desirable to meet the intent of the
Statute.
13
Front Footage & Adjusted Front Footage: Generally a measurement of the feet
of frontage a lot has along an improvement project. The City may utilize adjusted
front footage for lots that have irregular shapes. Generally, adjusted front footage
is calculated by using the average of the front and rear lot lines, or by using the
area of a lot divided by the average area of single and two-family lots. At the
City's discretion, corner lots will generally be assessed for the short side of the
lot, plus any footage on the long side over 132' in length. This credit only applies
to improvements constructed on more than one side of a corner lot within a
reasonable time period. The City reserves the right to assess all costs to a corner
lot if it is determined that the lot receives additional benefit from an improvement
to more than one side of the lot. The City reserves the right to develop an
equitable adjusted front footage due to the large variance in the shape of lots and
other conditions that may affect measurement of front footage.
Per Unit (or Per Lot): Per unit or per lot assessments will apply equally to all
parcels of land within an area. Under per unit/per lot assessments, parcels may be
adjusted to residential lot equivalents by dividing the area of parcels by the
average areas of single and two-family lots. Rates adjusted based on actual land
use or land -use zoning may also apply. When lots in an affected area are
generally of the same size and/or character, per unit/per lot assessments may be
preferred.
Area: When it is determined to calculate special assessments using this method,
the actual area of parcels lying within the project area shall be used. The City will
generally deduct the area of various geographical features, including: public
rights-of-way and designated natural waterways, lakes, rivers and wetlands.
■ Fixed Cost: Total project costs are divided by the total number of assessable units
on a per lot or per unit basis, including assessable units based on the equivalent
number of lots that could be created from any particular parcel.
Miscellaneous Considerations
Project Cost Determination. Total project costs are determined by adding the assessable
costs and City costs. Assessable costs include that portion of public improvement costs
that include engineering, constructing, restoring, financing and implementing the public
improvement that are determined to be assessable by the City Council. City costs include
that portion of public improvement costs that include engineering, constructing, restoring,
financing and implementing the public improvement, other than those determined to be
assessable by the City Council. Engineering, administration, financing and other project
costs are assigned in accordance with the City's approved rate schedule.
14
Funding from sources outside the City. Use of Municipal State Aid funding and funding
from other sources, including federal, state, local government or institutional grants will
generally defray City costs and will not generally reduce the assessable cost, except in
cases where the sum of funding sources exceeds the amount of City cost.
Project Expenses. Improvement project expenses will generally be added to all
construction costs to establish total project costs. Expenses generally include an applied
standard rate identified in the City's rate schedule of construction costs for engineering,
project administration, fiscal, legal, and other expenses. Additional expenses may be
added, including land acquisition, landscaping and other costs directly relating to
construction of the improvement. The City reserves the right to adjust the rate if
conditions on improvement projects warrant variation from standard rates.
Property Appraisals. Under special circumstances, the City may, at its discretion, call for
property appraisals to determine appropriate special assessments. This method will
generally not be used in the interest of timeliness and cost-effectiveness. This policy
does not grant individual property owners the right to request property appraisals at the
City's expense, nor does it guarantee that the City Council will use property appraisals in
any circumstance to determine special assessments.
Special Assessments on properties abutting roadways that are not owned by the City. Tc
maximize funding from outside sources, properties abutting roadways and rights-of-way
funded by sources other than the City will generally be assessed for any costs incurred to
facilitate the improvement in a manner equitable to properties that would abut City -
owned roadways and rights-of-way and/or for improvements not receiving funding from
any outside source.
Prepayment of Assessments. Property owners may prepay assessments, in accordance
with the Statute. The City Council may, at its discretion, authorize partial prepayments of
special assessments before assessments are certified to the County Auditor.
Extensions of Assessments. While no extensions will generally be granted, the City may,
at its discretion, may provide extensions of special assessments on a case-by-case basis.
Calculation of Assessment Rolls. Generally, assessment rolls will generally run for 10
years with equal principal payments. For projects with assessments of less than $3,000
principal, the City reserves the right to shorten the payment period. Interest rates will
generally be calculated at 1% over the true interest cost of the bond issued to finance the
improvement, rounded up to the nearest hundredth of a percent.
15
Re -Assessment
Recognizing that various public improvements are perceived to have various life
expectancies, the City has, at its discretion, adopted limitations on special assessments for
an individual property or groups of properties based on the length of time that has expired
since the last time the individual property or groups of properties has been specially
assessed for a similar project.
In general, the City will use service life expectancies for public improvements unless they
are otherwise stated in the resolution ordering the improvement and preparation of plans.
For projects of a similar nature, special assessments may be adjusted by multiplying the
assessable cost for a property by the period of time that has expired since the last special
assessment was made, divided by the improvement project's expected service life.
Service lives for common projects include:
■ Street construction and reconstruction: 20 years
■ Water mains, sanitary sewer, and storm sewer construction: 30 years
■ Sidewalks and street rehabilitation: 10 years
Current Services Charges.
Pursuant to the Statute and City Code, the City intends to use special assessments, at their
discretion, to recover unpaid current services charges identified in the Statute, which
include but are not limited to:
■ Sidewalk snow and ice removal charges
■ Weed elimination from streets and private property
■ Elimination of public health hazards from private property
■ Installation or repair of water service lines
■ Street sprinkling and dust treatment
■ Trimming and care of trees, and removal of unsound trees
■ Repair of sidewalks and alleys
■ Operation of streetlight systems
■ Operation and maintenance of fire protections systems
■ Abatement of nuisances
■ Removal of obstructions from sightlines at intersections
■ Sump pump recertification
■ Delinquent utility bills
16
Alternatives to Special Assessments
Pursuant to the Statute, the City may initiate alternative methods of financing certain
public improvements identified in the Statute, which may include:
■ Special Service Districts
■ Housing Improvement Areas
■ Storm Sewer Improvement Districts
■ Sidewalk Improvement Districts
Summary
The purpose of this Special Assessment Policy is to establish as fair and equitable manner
of recovering and distributing the cost of public improvements as is practicable.
Disclaimer
The City maintains the right to vary from this policy without notice at any time and for
any reason determined to be in the best interest of principals set forth in the Statute and
the Guide
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Special Assessments on Tax Delinquent/Tax Forfeited Property
This policy is intended to address issues surrounding special assessments on property where taxes
are currently delinquent or on property that has been forfeited for failure to pay taxes. This policy
is intended to be a guide for the benefit of the City Council, who will decide all questions
regarding special assessments on these properties on a case-by-case basis. The City Council
retains the right to deviate from this policy where necessary or beneficial to the City.
■ The City has made significant improvements in the City and has assessed some or all of
the costs of these improvements to benefiting properties.
■ In some cases, the specially assessed cost of these improvements has not been recovered
because the property owner has failed to pay real estate tax obligations and interest has
continued to accumulate on the delinquent balances owed for special assessments.
■ While it would be in the public interest to promote the return of tax delinquent and tax
forfeited property to the tax rolls, any such return must be weighed against the cost of the
improvements.
■ The City Council has determined that a written policy would be helpful for guidance in
reaching appropriate decisions on a case-by-case basis. The City Council will decide
whether delinquent assessments are reinstated, reduced, or in some manner adjusted to
facilitate the return of the property to the tax rolls.
Based on the fmdings above, the City Council adopts the following policy related to special
assessments on tax delinquent and tax forfeited property.
■ Special assessments on a tax delinquent or tax forfeited property will be reinstated when
transactions occur related to the tax delinquent or tax forfeited property.
■ The City Council may, at their discretion, abate or adjust special assessments on
properties that are tax delinquent and tax forfeited property according to the following
terms and conditions:
o The original principal amount of the special assessment will be reinstated.
Accrued interest may be adjusted by the cumulative Engineering News Record
(ENR) Cost Index over the same period of time, or other selected index, with the
lesser of the two costs selected for reinstatement.
o The principal balance and calculated accrued interest so determined will bear an
interest rate of 7% and be payable in equal installments over a 5 -year period.
o A written agreement will be entered into by all parities having interest in the
property. The agreement will recite that the City is entitled to collect the special
assessments, as provided by law or by foreclosure action, at the sole option of the
City.
■ Proposed land use of the property will be a factor in whether the City Council abates or
adjusts special assessments, but any development of the property or change in use
contemplated or agreed to by all parties must be completed within one year of the City
Council's decision to abate or adjust special assessments.
In
Deferral of Special Assessments on Undeveloped Property
Deferral of all or portions of special assessments on undeveloped property is allowed by City
policy and State Statute.
In all cases of deferral, interest builds on the principal amount, but no payment of special
assessments is due until assessments are activated. When special assessments are activated
during the period when the bond for the improvements is active, there will generally be no
adjustment to the special assessment. When the bond for the improvement is no longer active, the
City may, at its discretion, adjust accrued interest by cumulative Engineering News Record
(ENR) Cost Index over the same period of time, or other selected index, with the lesser of the two
costs selected for reinstatement.
■ Agricultural land. Special assessments may be deferred until the land is developed or
otherwise utilized for non-agricultural uses.
■ Land outside City limits: Special assessments may be deferred until the land is annexed
and/or developed.
■ Newly annexed platted land- Special assessments may be deferred, including:
o Lots with certified septic systems: Special assessments, for water and sewer
system improvements only, may be deferred. Documentation that the septic
system is certified must be provided to the City within 30 days of the Assessment
Hearing. Lots must also comply with existing zoning ordinances and all other
applicable state and federal laws. Water and sewer services must be installed and
assessed at the same time. Assessments will be deferred until a structure is built,
the lot is sold, subdivided, improved, until the septic system can no longer be
certified, or for a maximum of ten years, whichever occurs first.
o Lots with working wells: Special assessments may be deferred until the water
system is utilized, or for a maximum of ten years. Water and sewer services
must be installed and assessed at the same time. Assessments will be deferred
until a structure is built, the lot is sold, subdivided, improved, until the well no
longer functions, the septic system can no longer be certified, or for a maximum
of ten years, whichever occurs first.
o Lots with less than 250' of defined frontage: The City Council may, at its
discretion, adjust the minimum lot width or otherwise defer a portion of the
assessment for a maximum of ten years.
o Lots with 250' or more of defined frontage: The City Council may, at its
discretion, defer special assessments on that portion of platted lots with frontage
of 250' or more that is determined to be a separate lot that may be developed.
Assessments will be deferred on that portion of the lot determined to be a
separate lot until the lot is sold, subdivided, or for a maximum of ten years. The
City Council may, at its discretion, may adjust the minimum lot width or
otherwise defer a portion of the assessment for a maximum of ten years.
19
Sidewalks/Trails/Walkways Policy
Overview
This City of Hutchinson promotes the installation and use of sidewalks, trails and walkways
within the City as part of an effort to be a "Bicycle and Pedestrian Friendly" community. It is the
intention of this effort to make it possible and safe for people using the option of walking or
bicycling, either for transportation or recreation, to travel safely throughout the City and access
schools, recreational facilities, businesses and other points of interest.
Construction. Repair and Maintenance Policies
According to City Code, Chapter 7, it is the adjacent property owner's responsibility to construct,
maintain and repair sidewalks adjacent to their properties. The City of Hutchinson has developed
this policy in an effort toward consistent quality, and to provide for periodic review and
maintenance of the City's sidewalk network. Under this policy, the City provides services, at its
discretion, that may exceed those required by the City Code. This policy and any related action
by the City Council or staff are not intended to reduce the responsibility of the adjacent property
owner. The City reserves the right to enforce the requirements of the City Code. The City also
reserves the right to deviate from this policy at any time and for any reason determined to be in
the best interest of the City.
Throughout this document, the term `sidewalk' includes sidewalks, trails, walkways and related
appurtenances.
1. Priority Criteria: The City will make provisions for sidewalks on or adjacent to public
roadways and in public rights-of-way in a systematic manner. Priority is given to routes
meeting the following criteria:
a) Routes connecting to the Luce Line Trail and major destinations (for example; major
employers, downtown business district, business centers, schools, recreational
facilities, and other commonly used public facilities).
b) Major commercial areas where foot traffic is essential.
c) Along major roadways with traffic volumes exceeding 1,000 vehicles per day.
d) Other areas indicated by the City.
2. Periodic, On-going Inspections: Inspections of sidewalk conditions are conducted in order to
identify and initiate repair and maintenance projects. Inspections can be initiated upon
receipt of information from outside sources or be scheduled inspections using City staff. The
general policy for prioritizing repair and maintenance projects is as follows:
a) Vertical deflections of over 3/4" identified during inspections have the highest priority
for repairs. Insofar as is practical, considering budget and time constraints, the City
shall have these identified locations repaired during the next repair project.
b) Vertical deflections of between %2" and 3/4" identified during periodic inspections are
reviewed for inclusion in future repair projects. Locations with these vertical
deflections that are not included in the next repair project will be considered for
future projects and/or be included in the interim repair procedure.
20
c) Vertical deflections of less than %2" will not generally be included in inspection
reports unless the inspector determines that the location has a high potential for
exceeding these criteria in the near future.
d) Horizontal deflections, pitting and cracking will be analyzed on a case-by-case basis.
e) Interim repair procedures, such as grinding, bituminous patching, etc., may be
utilized in any situation to improve the safety of the sidewalk before being repaired.
These interim repairs are prioritized based on Section 1 criteria and available
resources, including staff time, technical ability, funding, etc.
3. Sidewalk Removal: Sidewalks in disrepair that do not connect to other significant sidewalks,
and are not on routes identified by the City, may be removed and the right-of-way restored to
turf.
4. Installation/Significant Repair Cost: The costs of sidewalk installations and significant
repairs within rights-of-way will generally be assigned in the following manner:
a) The new construction of sidewalks on routes identified and approved by the City and
listed in the Capital Improvement Plan will generally be completed at the City's cost,
although the City reserves the right to have the costs assessed to adjacent property
owners.
b) The entire cost of sidewalk installation, adjacent to properties requesting them, or
required by ordinance or agreement to have them, is generally assessed to adjacent
property owners. Assessments may be based on adjusted front footage, or in a
manner prescribed by the City Council, or by a subdivision agreement.
c) The cost of significant repairs or reconstruction is generally the adjacent property
owner's responsibility. Significant repairs and reconstruction are generally assessed
to adjacent property owners. Assessments are based on adjusted front footage, or in
a manner otherwise prescribed by the City Council, or by a subdivision agreement.
The City may agree, at its discretion, to pay for any portion of the repair or
reconstruction cost.
5. Removal, Maintenance and Minor Repair Cost: The costs of sidewalk removal, maintenance,
and minor repairs within rights-of-way will generally be paid for in the following manner:
a) Maintenance and minor repairs, in general, will be completed at the cost of the City,
although the adjacent property owner remains primarily responsible for this work.
Maintenance and minor repairs include the intermittent replacement or repair of
single panels or other improvements in which the cost of assessing is determined to
be too high. This work is done at the discretion of the City, which maintains the
right to assess for repairs.
b) Maintenance and minor repairs done for safety reasons, which exceed 33% of the
sidewalk frontage area of an adjacent property, may be billed to the property owner
upon completion of the repair. Unpaid bills will be assessed to the property owner.
c) Adjacent property owners may coordinate replacement of driveway panels or access
ways adjacent to the maintenance project. Replacements of driveway panels or
access ways will be billed to property owners and unpaid bills will be assessed to the
property owner.
d) The cost of removing sidewalk, rough grading the area, and providing topsoil and
seed is generally an expense of the City. The cost of completing the restoration in
disturbed areas, including turf, is generally the property owner's.
21
e) If the City determines that the activities of or negligence of adjacent property owners
damaged sidewalks, property owners may complete repairs meeting City
specifications at their own expense, if they are inspected and approved by City staff.
Otherwise, the entire cost of restoring the sidewalk will be billed to the adjacent
property owner. Any unpaid bills will be assessed to the property owner.
Snow Removal: It is the responsibility of the adjacent property owner, using due diligence,
to keep sidewalks clear for pedestrian travel. There are certain sidewalks, identified by the
City, which may receive some snow removal services from City staff and equipment. These
services are provided at the City's discretion and do not relieve property owners of their
responsibilities. Snow remaining on sidewalks 24 hours after the snow has stopped falling is
a public nuisance. Property owners will be notified that their property is in violation.
Beginning 12 hours after notification, City crews may clean sidewalks and bill adjacent
property owners for that service. Unpaid bills will be certified to the following year's
property taxes.
7. Adjacent Property Owner Obligation: It is the responsibility of the adjacent property owner
to notify the Public Works department when a sidewalk that is potentially in need of repair is
observed. As noted in Section 7.31 of the City Code, "It is the primary responsibility of the
owner of property upon which there is abutting sidewalk to keep and maintain such sidewalk
in safe and serviceable condition."
22
Description of typical residential street improvement projects:
See City rate/fee schedule for costs for typical residential utility improvement projects.
Total Street Reconstruction:
Total street reconstruction generally includes reconstructing all base, sub -grade, paving,
curb & gutter, and storm drainage improvements, including installation of sump water
services. Additional assessments will generally be made for new utility services (sanitary
sewer, storm sewer, or water) installed to serve properties.
Partial Street Reconstruction:
Partial street reconstruction generally includes limited improvements to base and sub -
grade. Partial reconstructions typically include paving, curb & gutter, and storm drainage
improvements, including installation of sump water services. Additional assessments
will be made for required utility services (sanitary sewer, storm sewer, or water) installed
to serve properties. Installations of utility services are generally not included in partial
street reconstructions, except for limited areas (generally no more than 25%) requiring
those installations.
Street Rehabilitation:
Street rehabilitation generally includes full -depth reclamation, limited improvements to
base and sub -grade, paving, limited replacement of sidewalk and curb & gutter (generally
no more than 25%), and storm drainage improvements, including installation of sump
water services. Typically in street rehabilitation projects, sanitary sewer and water
services are left in place. In some cases, utility services will be installed to serve
properties. In cases where utility services are installed, additional assessments will be
made for those services.
Mill/Overlay:
Mill/overlay projects generally include milling off a portion of the bituminous surface
and repaving. Manholes, valves and other structures at the surface may be repaired and
adjusted to meet the new surface. In some cases, minor repairs will be made to base, sub -
grade, sidewalk, and curb & gutter (generally to more than 10%) in specific areas prior to
repaving. Generally mill/overlay projects have no installation of utility services, but
minor repairs may be made to utility infrastructure and are generally not assessed.
These descriptions are based on typical improvement procedures and construction
methods used on typical residential applications. Applicable rates for these
improvements are identified in the City's rate schedule and may be modified at any time
if additional or unique construction methods or improvement procedures are deemed
necessary for specific improvements.
23
Description of typical residential utility improvement projects:
See City rate/fee schedule for costs for typical residential utility improvement projects.
Water services — Existing
Replace existing water service from main to property line during construction or reconstruction
project.
Sewer services — Existing
Replace existing sewer service from main to property line during construction or reconstruction
project.
Water services — New Tap
Install a new service by tapping into an existing PVC water main and extending the service to the
property line. Assessments shall include additional costs for restoration of street surface, if
required. There may be additions to this rate, if other types of water main are tapped.
Sewer services — New Tap
Install a new service by tapping an existing PVC sewer main and extending the service to the
property line. Assessments shall include additional costs for restoration of street surface, if
required. There may be additions to this rate, if other types of sewer main are tapped.
These descriptions are based on typical improvement procedures and construction
methods used on typical residential applications. Applicable rates for these
improvements are identified in the City's rate schedule and may be modified at any time
if additional or unique construction methods or improvement procedures are deemed
necessary for specific improvements.
24
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Approve/Deny Providing Funding to the McLeod County Historical Society
Department: Administration
LICENSE SECTION
Meeting Date: 11/28/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
unfinished Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
We first discussed this item at our September 12th meeting. The motion to provide funding at that time did not pass
on a 2-2 vote. Council member Cook and Christensen have asked that this item be brought back to the council for
reconsideration. At the September 12th meeting, there was a conversation on seeing what other cities are doing in
regards to the funding request of the Historical Society. Since that time, according to Lori, the cities of Plato, Silver
Lake, Stewart, Brownton, Lester Prairie and Biscay have all agreed to assist in the funding of the Museum for 2018
(see attached letter). Glencoe has voted against it and Winsted hasn't acted on it yet.
The request would be to provide city funding to assist the museum in their efforts to preserve city historical artifacts.
Just a reminder that we have two ways to provide funding to the museum as noted below.
1. State law is very specific when it comes to how cities can spend money in relation to historical work. State Statute
471.93 states that we "may appropriate money for the purpose of collecting, preserving, storing, housing, printing,
publishing, distributing and exhibiting data and material pertaining to the history of the city, for the purpose of
commemorating the anniversary of any important and outstanding event in such history, and to preserve such history
data and material for future generations." Any money we give would have to be Hutchinson specific.
2. Minnesota Statute 138.053 does allow a city to annually appropriate, from its general fund, an amount not to
exceed .02418% of the estimated market value of the city to the historical society of its respective county to further the
promotion of historical work and to aid in defraying the expenses of carrying on the historical work in the county.
However, the city may only appropriate these funds to a historical society affiliated with and approved by the
Minnesota Historical Society (of which ours is).
I have included budget information from 2017 and have asked for preliminary 2018 budget information from the
Museum. I will pass that information onto you once I receive it.
BOARD ACTION REQUESTED:
Approve/Deny Providing Funding to the McLeod County Historical Society in 2018
Fiscal Impact: Funding Source: 2018 Tax Levy/General Fund
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
McLeod County Historical
SOCIETY &MUSEUM
PRESERVING THE PAST, INSPIRING THE FUTURE.
380 School Road NW Visit our Website: www.mcleodhistory.org
Hutchinson, MN 55350 phone: 320-587-2109 e-mail: info@mcleodhistory.org
City of Hutchinson
Attn: Matt ]aunich
111 Hassan Street SE
Hutchinson, MN 55350
Dear City Council Members:
Friday, August 18th, 2017
The McLeod County Historical Society and Museum is open to the public Monday, Thursday,
Friday and Saturday each week all year around for guests to visit and learn about McLeod County
and Hutchinson community history. Currently, tours of the historical and art galleries cost $3 for
Adults, $2 for Seniors and $1 for Students. Although to most this is a small fee, many in our public
still see it as a barrier to their history.
As a non-profit historical museum with the mission of finding, preserving, explaining and
SHARING McLeod County History, it is the museum's goal, with your help, to make this barrier go
away. Together we can make visiting and learning about local history completely free to our
community residents.
The Museum is proposing a community contribution of $0.50 per person, based on the most
recent government census for each community in McLeod County. This means that based on the
2016 population of 13,888 x $0.50 per person, the city of Hutchinson would have a 2018
contribution of $6,944. The Museum feels that by making tours free, we will increase our local
visitors each year, develop a deeper partnership with each of our nine McLeod County
Communities, and still have enough funding to maintain the Museum. Visiting the Museum would
now be a community benefit, allowing us to help promote this benefit to the public via our websites,
social media, brochures, programs and more.
I would love to set up a time to discuss how our Free public Museum plan could benefit your
community and residents. If you have any questions, please feel free to contact me at the phone or
e-mail address listed above.
Thanks again for all your support!
Lori Pickell-Stangel
MCHS Executive Director
I-Do AM
McLeod
County HIstortcal Society
Budget C
For
January
through 09cember 2017
12-MONTH
Jan 17
Feb 17
Mar 17
Apr 17
May 17
Jur) 17
Jul 17
Aug 17
Sep 17
Oct 17
Nov 17
Doc 17
TOTAL..
Income
3010
Membership, WIvIduels
256.00
335.00
175.00
720.00
1.475.00
825.00
65.00
220.00
245.00
375.00
250.00
150.00
5,091.00
3015 •
Memberships family
200.60
200,00
240.00
920.00
360.00
80.00
0.00
40.00
60.00
200.00
40.00
0.00
1,760.00
3017
Membership life
0.00
0.00
0.00
590.00
0.00
0.00
500.00
0.00
0.00
0.00
0.00
1.000.00
.2,000.60
3120 •
Admissions
14.00
39.00
50.31
79.00
123.00
124.00
152.00
102.00
100.92
42.00
18.00
14.77
859.00
3121 •
Marchandtse sales
423.41
124.79
223-98
219.79
279.66
65.24
108.38
1,070.39
$42.41
220.87
318.38
348.72
3,946.00
3122 -
Rental income
0.00
0.00
50.00
0.00
0.00
75.00
0.00
0.00
0.00
50.00
0.00
0.00
175.00
3129 -
Copier income
15.55
26.22
73.85
28.96
43.85
20.16
20.03
61.59
50.06
43.05
17.55
6.13
405.00
3124 •
Research Income
35.30
143.30
13.75
0.00
51.00
121-60
105.00
87.50
49.65
0.00
5.00
142.80
755.00
3150 -
program income
0.00
0.00
0,00
0.00
0-00
0.00
0.00
200.21
30.83
1,595.00
840-DO
0.96
2,467.00
3211
Grant income: Cm my
50,500.00
0.00
28.602.00
0.00
0.00
0.00
0-00
0.00
0.00
0-96
0.00
0.00
79,102-00
3220
Grant income: Other Gov't
40,955.00
1,500-00
0.00
39,235.00
11,210.00
0.00
22,420-00
0.00
0.00
0.00
0.00
0.00
115,320.00
3310 •
U nrestricted contributions
290.00
172.00
3,294.55
4,181.00
1.001.84
399,79
691.50
247.00
50,75
868.50
1,395.00
2,550.07
14,972.00
3312 •
ConhibAon Jar
0.00
0.00
0.00
0.00
0.00
0.00
0.00
38.00
0.00
0.00
0.00
0.00
38.00
3315
Restricted contributions
500.00
500.00
SDO-00
500,00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
COMM
3320 -
Memonala unrewclad
0.00
75.00
15.00
30-06
470.00
50.00
25.00
180.00
0.00
10.00
45.00
400-00
1.280.00
3330 •
Annual support
0.00
0.00
0.00
370.00
6,105.00
650-00
155.00
0.11
0.06
0.00
200.00
175.00
7.595.00
3440 -
Fundraisers
645.00
745.00
745.00
745.00
745-00
745.00
2,000.00
745-00
745.00
745.00
745-00
2,446.00
11,7136.00
3816 -
Interest income check my
0.95
10-85
4.86
3.17
2.71
6.58
0,09
1.44
3.22
3.04
1.65
1.34
41.00
3820
Dividend corporate
1,500.00
2,500.00
2.500.00
2.506.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500-00
2.500.00
2,500.00
6,500.01
33,000.00
3825 •
Insurance Dividend
9.00
0.00
0.00
0.00
0.00
0.00
0.09
0.00
0.00
0.00
1,000.00
0.00
1,000.00
3940 •
AlopraCiatlon in W-Corp
3,400.00
3,400.00
3,400.00
3,400.00
3.400.06
3.400.00
3,400.00
3,400.00
3,400.00
3,400.00
3,400110
3.400.00
40,800.00
3990
Net assets reclassified
0.00
4,040.00
39,235.00
2,500.00
39.235.00
35,130.00
0.06
959.26
0.00
0,00
0.00
0.00
121,099.28
Total Income
98.735.27
13.811.16
79,123.30
55,289.92
87,502.06
44,892.27
29,242.90
5.973.13
4,908.046.972.46
7,875,76
14,235.79
449.501.26
3170
Cost of m erchandlsa sold
-114.10
0.00
-864
0.00
-2.09
-6.00
37.16
-427.53
-214,63
48.36
-152.27
0-c1
-1.053.00
Gross Profit
,62
13,811.18
79,114.66
55,269.92
87,499.97
44,68427
29,2811.08
5,545.60
4,693.21
13,8&1.10
7,523.49
14,235.79
448,445.28
Expense
3999
Restricted Resets Utilized
0.00
4,040.00
59.235.00
2.606.00
39,235.00
35,130.06
0.00
959.26
0-00
0.00
0.00
0.00
121,69926
4010
MgiOt@0f10ce- Aldo contract
0.00
112.75
267.61
0.00
0.00
287.81
0.00
0.00
267-61
0.00
0.00
268.42
1,184.00
_
•
Maintenance- other contaw
310.60
310.00
160.10
240.00
420.00
420.00
420.00
420110
420.00
420.09
340-00
310.00
4,190.00
_Loll
4020
fly ggyt anco supdies
30.00
6.01
80.00
1.00
0.00
30.00
100,01
80.00
300.00
0.00
0.00
30.00
650.00
9Q41
11WlUes-ces & eEect
1.580.00
1.840.00
1,450.00
1.300.00
900.00
709.10
960.00
860.00
620.90
816.00
720.00
1,020-00
12,970.00
4042 •
UWilies-water 8 sewer
210.00
230.00
230-00
230.09
240,00
220.00
210.00
220.00
210.00
210.00
M. DO
M-00
2,650.90
4043 -
Utilitlee- refuse
90.00
90.00
90.00
90.00
90.00
90.00
90.00
911.00
90.00
91.00
90.00
90.00
1,080.00
;650
$scarily otne
450.06
0.66
0.00
0.60
0.00
D-OQ
0.66
0.00
0-00
0.00
0.00
0.00
450.06
4660
• Insurance
4,320.10
0.00
0.00
0.00
0,00
6.00
0.00
0.00
0.00
0.00
0-00
0.00
4,320.00
4095
Malntenanca mlad
0.00
85.10
0.00
0.00
0.00
0.00
0,00
6.00
85.00
0.00
100.60
129.96
400.00
5020
Exhibit supplles
0.00
0.00
15.43
46.71
4.84
0.00
294.30
271.57
148.66
29.74
304.30
100.45
1,216.00
5095
• Exhibit miscellaneous
0.00
0.00
0.00
100
0.00
0.00
0.00
0.00
37.50
0.00
43.49
9.01
90.00
5510
• Archive contracts
169.00
180.00
160.00
160-00
160.00
160.00
160.00
160.00
160.00
160,00
160.00
160.00
1,920.00
5520
Archive supplies
0.00
151.99
385-23
41.69
701.44
$71.68
336.63
36.39
92.97
170.52
314.51
830.75
3,934.00
5710
Coliec ions Contracts
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
556.00
0-00
556.00
6010
Reaearch contracts
80.00
BO-00
80.00
80.00
80.00
80,00
80.00
W-00
80,00
BO-00
$0.01
80.00
%0.00
8020
Research library end suppl
0-00
0.00
0.00
0.00
25.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
25-00
$022
Research dues & %bKripB
0.00
0.00
749.00
0.00
0.00
0.00
0.00
0.00
0-00
0.00
0.00
0.00
749.00
6025
Research mix-irs
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6.00
0.00
270.74
0.25
271.00
• ReseOrC4-telephone
60.00
80.00
60.00
60-00
60.00
$0.00
60.00
60.00
60.00
60.00
80.00
60.00
720.00
_6045
6510
Program contracts [Ann Mtg]
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,218.37
0.63
1,219.00
PaaP 1 ei 2
RAS AN
Sn WM17
8520 - Program supplies
6524 - Kitchen svppllee
8650 -program saminars & meealnpa_
8595 - P omram mjs„pellaneoua
7005 - orfioa wages
7005 - OIBne wag0"=v n tont
7006 Office Wages - MCHP
7006 - Office Wages - MCHP Aectnl
7007 - Offiw payroll taxes
7007 - OIBce PfR taxes-Accint
7007 - Offic* PIR taxes-MCHP Dir
7007 - C4frce PIR taxe&MCHP Acct
7010 - Office _me intenanca conhec
7020 - Cifte supplies
7021 - Office poslage
7022 Dues and subscriptions
_3nLs • rxr,QQ
7045 OMW telephone
7047 Office ServellStaragelBack
7095 Office mistella rtoGuS
8020 Newsletter supplies
8021 Newsletter postage
8505_ 4XVutve_sallidas.
8507 Exenutiv0 payroll tome
8530 Ex8Cutlya Navel
8550 Ya inaro & meet
8595 Executive mlacellaneous
9020 Fund raising supplies
9795 Board misceAanecus
9810 Accounting & legal
0830 - Interval Expense
9870 - Bank & Credit Card charges
9680 Investment Advlsory Fees
999D Depreciation Expense
9995 • Miscellaneous Expense
Total Expense
Uet Interne
McLeod County Historical Society
Budget C For
January through Decsmhar 2017
12 -MOUTH
Jan 17 Fah 17 Mar 17 Apr 17 May 17 Jun 17 Jul 17 Aug 17 Sep 17 Oct 17 Nov 17 Dec 17 -M56
-
0.00 12.94 0.00 0.00 26.00 0.00 0.00 0-00 0.00 0.00 244.93 0.03 253,00
72.42 11532 105.83 33.01 11.98 38.49 0.00 134.72 45.45 0.00 144.94 0.81 703-00
o.OD 0-00 0.00 0-00 0.60 0.00 0.00 0-00 0.00 0.00 0.00 0-00 0-00
85.34 27.34 0.00 8-52 0.00 0.00 0.00 0-00 0-00 450.00 19.16 60.64 631-00
1.596.00 1.598-00 1,596.00 1,596.00 2,394.00 1,596.00 1,634.00 1.634-00 1,634.00 2.451.00 1,634.00 1,634.00 20,995.00
435.00 435-00 455.00 435.00 552.50 435.00 435.00 435.00 435.00 652.50 435.00 435.00 5,655-00
1,090.00 1,890,00 1.890.00 1,890.00 2.835.00 1.890.00 1,890.00 1,890-00 1.890.00 2.835.1)0 1,890.00 1,690.00 24,570-00
150.00 150-00 150.00 150.00 225.00 150.00 150.00 150-00 150.00 225.00 150-00 150.00 1,950.00
125.29 125-29 125.29 125.29 187.93 125.29 128.27 12837 128.27 192.40 128.27 128.14 1.648.00
34.15 34-15 34.15 34.15 51,22 34,15 34.15 34.15 34.15 51.22 34,15 3421 444.00
148.37 148-37 148-37 148.37 222.55 148.37 146.37 146-37 148.37 222.5$ 748.37 148,37 1,929.00
11,70 11,78 11-78 11.78 17.66 11-78 11-76 11-78 11.78 17.86 11.78 _ 11.46 153.00
110.00 110-00 110.00 110.00 110.00 110-00 110-00 110-00 110.00 110.00 110.00 110.00 1.320.00
68.41 143-42 20g-88 148.63 51.29 585.55 56.90 145.42 317.56 117.43 119.04 85.47 2,047.00
75.56 99-42 185-76 48.42 129.20 96.19 79-20 51,10 244,36 0.00 157.25 99.52 1,288.00
150.00 0.00 50-00 0.00 470.00 0-00 25-00 0-60 0.00 0.00 0-00 0.00 895.00
().Do 0-00 100 55.00 0.00 0-00 0-00 0-00 0.00 0.00 0-00 0.00 55.00
120.00 120-00 120-00 120.00 120.00 120.00 120-00 120,00 120.00 120.00 120-00 120.00 1,440.00
410.00 410-00 410-00 410.01) 410.00 410,00 410,00 410.00 410.00 410.00 410.00 410.00 4,920.00
0.00 25,00 67-72 0.00 47.00 O -OO 1115-41 54.00 $4,00 54,00 2W5e 538.31 1,169.00
180.00 160,00 160-00 160.00 160.00 160-00 180-00 180,00 180.00 160.00 180-00 160.00 1, 920.00
0.00 200.00 0.00 200. DO 0.00 200-00 0-00 200-00 0.00 0.00 0-00 225.00 1,025.00
4.080.40 4,080-40 4,050-40 4,080.40 6,120.60 4,080-40 4,080-40 4,080.40 4.080.40 6.120.60 4,060-40 4.080.20 53,045.00
320.31 320-31 320-31 320.31 480.47 320.31 320-31 320.31 320.31 480.47 320-31 320.27 4,164.00
0.00 0-00 190-00 50.00 200.00 150.00 200-00 100.00 0.00 200.00 0.00 0.00 1,000.00
0.00 0.00 0-00 50.00 50.00 50-00 50-00 CLOD 0.00 0.00 0-00 0 200.00
0.00 30.00 0.00 0.00 0.00 0-00 0-00 20-00 0.00 0-00 0-00 0.00 50.00
0.00 0-00 0.00 0.00 0.00 100-00 0-00 0.00 0.00 0.00 50-00 0.00 150.00
0.00 0-00 0-00 0.00 0.00 0.00 0-00 0.00 0.00 0.00 0.00 0.00 0.00
0.00 0-00 0-00 600.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.013 600.00
0.00 0-00 0-00 31.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 31.00
10.00 10-00 10-00 10. 01) 10.00 10.00 10.00 10,00 10.00 10.00 50-00 0.00 150.00
75D.00 O -W 0-00 770.00 0.00 0-00 790-00 0.00 0.00 H10.00 0-00 0.00 3,120.00
3,020.00 3,020.00 3,020-00 3.020.00 3,020.00 3,020-00 3,020-00 3,020.0,D 3,020.00 $.020.00 3,02100 3-020.00 36,240,00
0.00 0.00 0-00 0.00 0.00 25-00 18-27 211.98 150.00 0.00 0-00 1.75 405.00
21,073.03 20,434.58 56,331-76 19,302.28 59,844.68 5],896.02 18,706-99 76,616.72 18,245.44 20,740,09 18,200.67 18,971.80 334,82826
77,548.08 $,623.42 22,76290 35-907.64 7,655.29 -7,213-75 12,571-09 -11,271.12 -11.552.23 -13.&55.99 -10,677-18 -2.735,81 113,020.00
P." 3 el l
McLeod County Historical Society
-
2017
2018
Chanae
% Cha
REVENUES
Memberships
8,851
8,815(36).-0.4%
Admissions
859
659
200
-23.3%
_
Rental Income
175
750
575
328.6%
Copier Income
405
219
186
45.9%
Research Income
755
767
12
1.6%
Program Income
2,467
1,150
1,317
-53.4°x6
Grants - McLeod County
79,102
69,102
(10,000)
-12.6%
Grants - Other Gov't
115,320
-
(115,320)
0.0%
Unrestricted Contributions
14,972
8,587
6,385
42.6%
Free Admission Funding/Cities
-
2,045
2,045
0.0%
In-Kind Contributions
-
1,000
1,000
0.0%
Contribution Jar
38
38
-
0.0%
Restricted Contributions
6,000
2,520
3,480
-58.0%
Memorials Unrestricted
1,280
1,200
80
-6.3%
Annual Support
7,595
5,000
2,595
-34.2%
Fundraisers
11,796
9,650
2,146
-18.2%
MCHP Fundraiser
-
1,000
1,000
0.0%
Interest Income - Checking
41
64
23
56.1%
Investment Proceeds
33,000
23,000
(10,000)
-30.3%
Insurance Dividend I
1,000
1,275
275
27.5%
Appreciation in MV-Corp
40,800
-
(40,800)
0.0%
Merchandise Sales
Cost of Merchandise Sold
3,946
1,053
2,821
120
(1,125)
933
-28.5%
-88.6%
Net Revenues
327,349
139,542
187,807
-57.4%
EXPENSES
Capital Expenditures
-
3,144
3,144
0.0%
Maintenance
6,424
4,804
1,620
-25.2%
Utilities F
16,700
16,974
274
1.6%
Security
450
450
-
0.0%
Insurance
4,320
4,700
380
8.8%
Exhibits Contracts & Supplies
1,306
800
506
-38.7%
Archives Contracts & Supplies
5,854
4,200
1,654
-28.3°x6
Collections Contracts
556
800
244
43.9°x6
Research Contracts & Supplies
2,725
2,263
462
-17.0%
Program Contracts & Supplies
2,133
1,562
571
-26.8%
Kitchen Supplies
703
370
333
47.4%
Office Wages & Fringes
57,344
49,703
7,641
-13.3%
Office Maintenance Contract
1,320
1,440
120
9.1%
Office Supplies & Postage
3,315
2,215
1,100
-33.2%
Dues & Subscriptions
695
293
402
-57.8%
Office Repairs
55
55
-
0.0%
Office Telephone
1,440
756
684
-47.5%
Office Server/Storage/Back
4,920
2,892
2,028
-41.2%
Office Miscellaneous
1,169
360
809
-69.2%
Newsletter Supplies & Postage
2,945
3,235
290
9.8%
Executive Salary & Fringes
57,209
55,547
1,662
-2.9%
Executive Travel
1,000
975
25
-2.5%
Executive Seminars & Meetings
250
499
249
99.6%
Fundraisinq Supplies
150
1,000
850
566.7%
Board Miscellaneous
-
120
120
0.0%
& Legal
600
600
-
0.0%
-Accounting
Interest Expense
31
-
(31)
0.0%
Bank & Credit Card Charges
150
120
(30)
-20.0%
Investment Advisory Fees
3,120
-
(3,120)
0.0%
Depreciation Expense
36,240
-
(36,240)
-
Miscellaneous Expense
405
-
(405)-
Total Expenses
213,529
159,877
(53,652)
-25.1%
Net Income
113,820
(20,335)134155
CASH FLOW ADJUSTMENT
Add Depreciation
36,240
-
Cash Flow from Operations
150,060
(20,335)
134155
-89.401/6
4A2 PM
McLeod County Historical Society
1112712017
Cash Flow Budget
January through December 2018
12 -MONTH
Jan 18
Feb 18
Mar 18
Apr 18
May 18
Jun 18
Jul 18
Aug 18
Sep 18
Oct 18
Nov 18
Dec 18
TOTAL
Income
3010 • Membership, individuals
125.00
125.00
325.00
645.00
1,475.00
825.00
200.00
250.00
125.00
425.00
650.00
200.00
5,370.00
3015 Memberships -family
200.00
160.00
80.00
480.00
360.00
80.00
50.00
40.00
120.00
215.00
160.00
0.00
1,945.00
3017 Membership life
0.00
0.00
0.00
500.00
0.00
0.00
500.00
0.00
0.00
0.00
0.00
500.00
1,500.00
3120 • Admissions
23.00
14.00
0.00
79.00
123.00
124.00
88.00
79.00
41.00
54.00
34.00
0.00
659.00
3121 • Merchandise sales
345.00
169.00
186.00
220.00
280.00
65.00
228.00
389.00
132.00
276.00
338.00
193.00
2,821.00
3122 Rental income
0.00
0.00
100.00
100.00
0.00
75.00
50.00
0.00
175.00
200.00
50.00
0.00
750.00
3123 Copier income
3.00
6.00
20.00
27.00
44.00
20.00
14.00
16.00
23.00
31.00
12.00
3.00
219.00
3124 - Research income
10.00
70.00
52.00
0.00
51.00
121.00
20.00
62.00
145.00
48.00
137.00
51.00
767.00
3150 Program income
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,150.00
0.00
0.00
1,150.00
3210 Grant income: McLeod. County
69,102.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
69,102.00
3210 • Grant income: Other Govt
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3310 • Unrestricted contributions
420.00
827.00
270.00
2,055.00
1,002.00
400.00
338.00
82.00
440.00
1,187.00
245.00
1,321.00
8,587.00
3310 • Free Admission Funding/Cities
0.00
0.00
2,045.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,045.00
3311 • In Kind Contributions
0.00
0.00
250.00
0.00
0.00
250.00
0.00
0.00
250.00
0.00
0.00
250.00
1,000.00
3312 • Contribution jar
0.00
0.00
0.00
0.00
0.00
0.00
0.00
38.00
0.00
0.00
0.00
0.00
38.00
3315 • Restricted contributions
220.00
200.00
220.00
200.00
220.00
200.00
220.00
200.00
220.00
200.00
220.00
200.00
2,520.00
3320 - Memorials unrestricted
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
1,200.00
3330 • Annual support
0.00
0.00
0.00
1,425.00
3,000.00
575.00
0.00
0.00
0.00
0.00
0.00
0.00
5,000.00
3440 • Fundraisers
500.00
0.00
150.00
750.00
0.00
2,000.00
0.00
200.00
200.00
650.00
700.00
4,500.00
9,650.00
3440 • MCHP Fundraiser
0.00
1,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,000.00
3816 • Interest income checking
2.00
2.00
12.00
2.00
2.00
12.00
2.00
2.00
12.00
2.00
2.00
12.00
64.00
3820 • Investment Proceeds
2,500.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
3,000.00
5,000.00
4,500.00
23,000.00
3825 • Insurance Dividend
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,275.00
0.00
1,275.00
Total Income
73,550.00
7673.00
4,810.00
7,583.00
7657.00
5,847.00
2,810.00
7458.00
7983.00
7,538.00
8,923.00
7830.00
139,662.00
3170 • Cost of merchandise sold
(10.00)
(10.00)
(10.00)
(10.00)
(10.00)
(10.00)
(10.00)
(10.00)
(10.00)
(10.00)
(10.00)
(10.00)
(120.00)
Gross Profit
73,540.00
3,663.00
4,800.00
7,573.00
7,647.00
5,837.00
2,800.00
2,448.00
2,973.00
7,528.00
8,913.00
11,820.00
139,542.00
Expense
3999 • Capital expenditures
262.00
262.00
262.00
262.00
262.00
262.00
262.00
262.00
262.00
262.00
262.00
262.00
3,144.00
4010 • Maintenance- bldg contract
0.00
0.00
275.00
0.00
0.00
275.00
0.00
0.00
275.00
0.00
0.00
275.00
1,100.00
4011 • Maintenance- other contrac
200.00
60.00
50.00
240.00
350.00
350.00
420.00
420.00
475.00
360.00
180.00
310.00
3,415.00
4020 • Maintenance supplies
0.00
30.00
0.00
0.00
0.00
30.00
0.00
35.00
100.00
6.00
53.00
35.00
289.00
4041• Utilities- gas &elect
1,800.00
1,800.00
1,200.00
1,200.00
900.00
700.00
700.00
750A0
750.00
750.00
900.00
1,600.00
13,050.00
4042 • Utilities- water & sewer
230.00
230.00
230.00
230.00
230.00
230.00
230.00
230.00
230.00
230.00
230.00
230.00
2,760.00
4043 • Utilities -refuse
97.00
97.00
97.00
97.00
97.00
97.00
97.00
97.00
97.00
97.00
97.00
97.00
1,164.00
4050 • Security other
450.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
450.00
4060 • Insurance
4,100.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
600.00
0.00
0.00
0.00
4,700.00
5010 • Exhibit contracts
0.00
0.00
0.00
0.00
0.00
0.00
200.00
0.00
0.00
0.00
0.00
0.00
200.00
5020 - Exhibit supplies
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
600.00
5510 • Archive contracts
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
2,400.00
5520 - Archive supplies
0.00
0.00
0.00
0.00
700.00
0.00
0.00
800.00
0.00
0.00
300.00
0.00
1,800.00
5710 • Collections contracts
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
800.00
0.00
800.00
6010 • Research contracts
90.00
90.00
90.00
90.00
90.00
90.00
90.00
90.00
90.00
90.00
90.00
90.00
1,080.00
6020 • Research library and suppl
5.00
0.00
0.00
5.00
0.00
0.00
5.00
0.00
0.00
5.00
0.00
0.00
20.00
6022 • Research dues & subscripti
779.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
779.00
6045 • Research telephone
32.00
32.00
32.00
32.00
32.00
32.00
32.00
32.00
32.00
32.00
32.00
32.00
384.00
6510 • Program contracts (Annual Mtg)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,000.00
0.00
0.00
1,000.00
6520 • Program supplies
0.00
0.00
12.00
0.00
0.00
50.00
0.00
0.00
0.00
50.00
0.00
0.00
112.00
6524 • Kitchen supplies
40.00
10.00
10.00
30.00
10.00
30.00
20.00
100.00
40.00
40.00
30.00
10.00
370.00
6595 • Program miscellaneous
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
450.00
0.00
0.00
450.00
Pagel of 2
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Approval of Century Ave SE Federal Aid Project Memorandum Submittal
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/28/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Per Federal Aid project delivery requirements, City staff is currently coordinating the preparation of the required
project memorandum document for the Century Avenue SE Reconstruction project (2018 construction). The deadline
for the submittal of this document to MnDOT Central Office is Friday, December 1 st. Thus, City staff will be briefly
reviewing the final draft of this information (to be provided at the meeting) and requesting that the City Council
formally approve the submittal of this project memorandum.
BOARD ACTION REQUESTED:
Approval of Project Memorandum Submittal
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
and
City of Hutchinson
PROJECT MEMORANDUM
SP 133-125-002
Minn Proj No.
ROUTE NAME: CENTURY AVENUE SE (MSA 125)
FROM: Trunk Highway 15
TO: Jefferson Street
City of: Hutchinson, McLeod County
PROPOSED IMPROVEMENT: Reconstruction of a 0.6 -mile segment of Century
Avenue with the addition of a left turn lane and the extension of an adjacent multi -use
trail.
Recommended:
----------------------------------------------- --------------------
City of Hutchinson Engineer Date
Reviewed and Recommended:
----------------------------------------------- ---------------------
District State Aid Engineer Date
Approved:
----------------------------------------------- ----------------------------
State Aid Engineer Date
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SP 133-125-002 Page 2
Project Memorandum
November 2017
SP 133-125-002 Page 3
Project Memorandum
November 2017
1. REPORT PURPOSE
This Project Memorandum (PM) documents the need for the proposed
improvement, environmental impacts and mitigation, and schedule, funding
and design information.
This documentation was prepared to demonstrate that the project does not
have a significant environmental effect and is excluded from the requirement
to prepare an EA or EIS in accordance with 23 CFR 771.115.
Project Owner
Name: Kent Exner
Title: City Engineer, City of Hutchinson
Address: 111 Hassan Street SE, Hutchinson, MN 55350
Phone: 320-234-4212
Fax: 320-234-4240
E-mail: kexner@ci.hutchinson.mn.us
Preparer
Name: Emma Siegworth
Title: Graduate Planner, SEH
Address: 3535 Vadnais Center Drive, St. Paul, MN 55110
Phone: 651-490-2164
Fax: 888-908-8166
E-mail: esiegworth@sehinc.com
2. HIGHWAY SECTION DESCRIPTION
Century Avenue SE is an important east -west transportation route in the
southern portion of Hutchinson. Century Avenue also provides access to Trunk
Highway (TH) 15 and is an important connection for the residential area on the
east side of TH 15. The project corridor is a two-lane undivided urban section
with an adjacent multi -use trail that runs along the south side of the corridor for
approximately 0.3 miles. The average daily traffic (ADT, 2013) is 5,400. The
posted speed limit is 30 mph throughout the project corridor. MSA 125 is
functionally classified as a minor arterial and carries a mix of residential and
commercial traffic, and traffic from Ridgewater College and Hutchinson Health
Clinic and Hospital. The multi -use trail carries low levels of pedestrian and
bicycle traffic as it currently terminates at the access road to Ridgewater
Technical College. Landscaping along the edge of the roadway includes turf,
deciduous trees, and coniferous trees.
SP 133-125-002 Page 4
Project Memorandum
November 2017
Route Designation or Name: Century Avenue (MSA 125)
Highway Section Termini
From: Trunk Highway 15 on the west
To: Jefferson Street on the east
Length: 0.6 miles
See additional 'existing condition' elements description in the Design Study
Section.
Unusual Traffic or Road / Facility Use: None
Horizontal/Vertical Alignment: Flat and mostly straight, slight curve at eastern end
Adjacent Land Use: Public/institutional, residential
Bridge Crossing(s): No
Railroad Crossing Location: No
Airport Proximity: Yes
The project is located within the "area of influence" of the Hutchinson Municipal
Airport. The MnDOT Office of Aeronautics was contacted to review the project's
potential for impacting airport operations. The office identified no impact to airport
operations. See Appendix C for correspondence with the Office of Aeronautics.
Traffic Signal(s): Yes
The project will impact the existing signal at the intersection of Trunk Highway 15
and Century Avenue. The proposed intersection design will include a dedicated
left turn lane, right lane, and a through lane. A new signal will be designed to
accommodate the proposed intersection geometrics.
3. PROJECT PURPOSE AND NEED
Purpose/Objectives
The purpose of the proposed action is to reconstruct Century Avenue which has
poor pavement structure and to extend the adjacent multi -use trail to address a
disconnection in the City's paved trail system.
Need/Deficiencies
The City of Hutchinson's Pavement Management Program identified that a
SP 133-125-002 Page 5
Project Memorandum
November 2017
substantial portion of Century Avenue's pavement structure is in poor condition.
Due to this finding, the reconstruction of this roadway from TH 15 to Jefferson
Street was included in the City's 2017-2021 Capital Improvement Plan for 2018
construction.
Through the development of the City of Hutchinson 2012 Transportation Plan,
the City has determined that constructing a multi -use trail from the existing trail
termini near Ridgewater College to Jefferson Street would address a disconnect
within the City's extensive paved trail system.
In addition, reconstruction of the roadway and extension of the trail would also
improve access to the Hutchinson Health Hospital and Clinic and Ridgewater
College for all transportation modes.
4. ALTERNATIVES
No Build Alternative
The No Build Alternative would involve no improvements being made. The No
Build Alternative was not recommended because it would not address the needs
for the project which are to address the roadway's poor pavement structure and
the disconnection in the paved trail system and improve access for all
transportation modes.
Design/Construction Alternatives
The design alternatives considered include multi -use trail extension vs. no multi-
use trail extension. Both alternatives include the same roadway reconstruction
design for 0.6 miles of Century Avenue, multi -use trail extension, and new
intersection. The no multi -use trail extension alternative was dismissed because
it does not address some of the needs of the project including addressing the
disconnection in the paved trail system and improving access for all
transportation modes.
Location Alternatives
No location alternatives were considered for this project because CSAH 125 is
an established route and improvements at any other location would result in
substantially greater impacts on the built and natural environment.
Bridge Alternatives
N/A
SP 133-125-002 Page 6
Project Memorandum
November 2017
Preferred Alternative
The proposed project will reconstruct the 0.6 mile -segment of MSA 125 (Century
Avenue SE) from Trunk Highway 15 to Jefferson Street by construction of
grading, curb and gutter, draintile installation, bituminous/concrete surfacing,
storm sewer, water distribution, sanitary sewer, street lighting, landscaping,
restoration and appurtenances. The project will also include a modified
intersection at TH 15 and Century Avenue that includes a new traffic signal, a
designated left and right turn lanes and a through lane. The existing multi -use
trail will also be extended to Jefferson Street. Appendix A and B contains the
concept layout and the proposed typical sections.
This is the preferred alternative because it meets the project's need to address
the roadway's poor pavement structure and the disconnection in the paved trail
system and improve access for all transportation modes. It also provides
additional safety improvements.
5. PROJECT COSTS AND FUNDING SUMMARY
Estimated Project Costs
Construction Costs:
Engineering Costs:
Administrations Costs:
Engineering Services — Geotechnical Costs
Street Lighting Materials Costs:
Total Estimated Costs:
Anticipated Funding
Assessable Costs:
$ 450,000
Federal Aid:
$ 1,000,000
State Aid:
$ 0
City — Bonding:
$ 608,000
City — Water Funds:
$ 120,000
City — Wastewater Funds:
$ 20,000
City — Stormwater Funds:
$ 50,000
Total Estimated Funds:
$2,248,000
STIP Details
$ 1,800,000
$ 270,000
$ 108,000
$ 40,000
$ 30,000
$ 2,248,000
STIP Document Years: 2018-2021
STIP Project Year: 2018
STIP Sequence Number: 1223
SP 133-125-002 Page 7
Project Memorandum
November 2017
STIP Federal Funding Amount:
STIP Estimated Construction Cost
6. PROJECT SCHEDULE
Project Memo:
Plans, Specs and Estimate
Bid Opening:
Desired Construction Start:
Future Stages or Improvements: N/A
7. PUBLIC INVOLVEMENT
$ 1,000,000
$ 1,250,000
January 2018
January — March 2018
Spring 2018
Summer/Fall 2018
The City of Hutchinson held a Public Information Meeting on November 21, 2017.
Members of the public were invited to attend the meeting to learn about the project,
share their concerns, and provide input on the proposed design.
A Public Hearing is scheduled to occur at a City Council Meeting on December 12,
2017.
Additionally, the City has met with the owners of properties adjacent to the project area.
Ongoing coordination between the City and the property owners will continue to occur
throughout the project development process and construction phase.
8. SOCIAL, ECONOMIC AND ENVIRONMENTAL (SEE) IMPACTS
Section 4(f) of the Transportation Act of 1966
There are no Section 4(f) lands or properties adjacent to this project, and the
project will not use Section 4(f) lands or properties.
Section 6(f) of the Land and Water Conservation Fund Act of 1965
The project will not impact Section 6(f) lands or properties.
Section 106 of the National Historic Preservation Act of 1996
The MnDOT Cultural Resources Unit (CRU) was contacted on October 26, 2017
to obtain information regarding potential adverse impacts to historic properties.
CRU has not provided a response yet.
SP 133-125-002 Page 8
Project Memorandum
November 2017
As a part of the regulatory process, CRU contacted tribal representatives to see if
any historic properties of religious or historic significance are located in the
project area. The Tribal Consultation letter can be found in Appendix D.
Endangered Species Act of 1973
The MnDOT Office of Environmental Stewardship (OES) was contacted on
October 26, 2017 to obtain information regarding reported occurrences of rare,
threatened, and endangered (RT&E) species or critical habitats in proximity to
the proposed alignment. OES has not provided a response yet.
Right -Of -Way
The project will require approximately:
0 acres of permanent right-of-way;
.12 acres of temporary easements from 24 parcels;
0 parcels secured by permit or agreement; and
Relocation of 0 businesses and 0 residences.
Temporary easements will be conducted in accordance with the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended.
Hazardous Materials
Potential for impacts from contaminated properties has been considered, but
because of the project location and nature of the planned work, there is little
potential for encountering contaminated materials. Any potentially contaminated
materials encountered during construction will be handled and treated in
accordance with applicable state and federal regulations.
The project will not require bridge or building demolition/relocation.
Farmland Protection Policy Act Of 1981
The project will not involve the acquisition of farmland.
Air Quality
The project will not significantly impact air quality.
Highway Traffic Noise
The project is not a Type 1 project. Procedures for the abatement of highway
traffic noise do not apply in accordance with 23 CFR 772.
Construction Noise
Construction noise has been considered and no impact is anticipated. Night
construction activities are not anticipated.
SP 133-125-002 Page 9
Project Memorandum
November 2017
Floodplain Management
The project will not encroach into a floodplain.
Wetland Protection
The project will not impact or encroach into a wetland.
Section 404 of the Clean Water Act (CWA)
The project will not involve placement of fill into waters of the U.S. (defined in
33CFR 328).
Water Pollution / MPCA—NPDES
The construction activities will disturb 1 or more acre of land area (including
clearing, grading, & excavation). A Phase II NPDES permit is required. The
permit will be submitted to MnDOT State Aid prior to project authorization, and a
Stormwater Pollution Prevention Plan (SWPPP) will be included in the
construction plan package. This project will increase existing impervious surface
area by approximately .24 acres and minimally increase associated runoff. The
project will maintain the existing drainage system by modifying the existing inlets
to fit the new roadway design. This project will not introduce highway runoff to
sensitive water bodies. Therefore, no impacts on water quality are anticipated.
Environmental Justice
The purpose of Executive Order 12898 is to identify, address, and avoid
disproportionately high and adverse human health or environmental effects on
minority and low income populations. Based on a field review of the project area,
and discussions with City officials, it has been determined that there are no
minority or low income populations within the project area. Therefore, there are
no Environmental Justice concerns on this project.
State Environmental Review (MEQB)
The project has been determined to be an exemption category project in
accordance with current Minnesota Rules, Part 4410.4600, Subp. 14.
Controversy
The project is not anticipated to be controversial.
Federal Action Determination Statement
Based on the results of the environmental study in accordance with 23 CFR
771.117, summarized herein, it is determined that the proposed project is a Class
II Action (Categorical Exclusion). This action will have non-significant social,
economic, or environmental impacts, and is anticipated to have no foreseeable
SP 133-125-002 Page 10
Project Memorandum
November 2017
change on the quality of the human environment.
Agency Coordination
County Coordination
The project has been coordinated with McLeod County.
Municipal Coordination
The City of Hutchinson is the proposer of the project.
DNR Natural Heritage and Nongame Research Program
The MnDNR Ecological Service Division was contacted on October 26, 2017,
regarding the project's potential for encountering State Threatened and
Endangered Species. A search of the MnDNR Natural Heritage Information
System including the Rare Features database (Biotics) covers an area within
approximately one -mile of the proposed alignment. The MnDNR has not provided
a response yet.
Permits Required
Permits that are required for the proposed project are listed in Table 2
Table 1- Permits Required
Agency Permits or •.
3
USACE Section 404 No
Coast Guard No
DNR—Water No
DNR—Public Waters No
MPCA—NPDES Yes
Permit Status / Date Received To Be Submitted
MPCA—Section 401
Watershed District
(m
IN
Wetland Conservation Act / BSWR No
Railroad No
Other No
SP 133-125-002 Page 11
Project Memorandum
November 2017
9. DESIGN STUDY
The project will be designed in accordance with the FHWA-MnDOT Stewardship
Agreement. For this project, the following design standards are applicable.
State Aid Geometric Design Standards
8820.9936 Minimum Design Standards, Urban; New or Reconstruction Projects
Other Specifications and Guidelines
8820.9995 Minimum Bicycle Path Standards
Minnesota Manual on Uniform Traffic Control Devices
Americans with Disabilities Act (ADA)
Mn/DOT Bikeway Facility Design Manual, March 2007.
AASHTO Guide for the Planning, Design, and Operation of Pedestrian
Facilities, July 2004
Public Right of Way Access Guidance (PROWAG)
The project will be constructed in accordance with the current edition of the Minnesota
Department of Transportation's "Standard Specifications for Construction", including all
Supplemental Specifications.
ROADWAY DATA
Seament Termini: From Trunk Hiqhwav 15 to Jefferson Street
Design"Element
Existing Condition
Proposer! Design
Required
Roadway Type
Urban
Urban
Project or segment length, ft
3,379
3,379
Functional Class
Minor Arterial
Minor Arterial
ADT (Year)
5,400 (2013)
8,400 (2038)
Heavy Commercial, %
3.57%
3.57%
Speed, mph
30
30
30
Thru Lanes each direction
1
1
Lane width, ft
12
12
11
Roadway Surfacing type
Bituminous
Bituminous
Paved
Structural Design Strength,
ton
10
10
10
SP 133-125-002 Page 12
Project Memorandum
November 2017
grEEPerteiht
Etitg Cohdition
NO00" D"110
+!..
Shoulder Width, ft
N/A
N/A
Shoulder Surfacing type
N/A
N/A
Recovery Area
N/A
N/A
Inslope, rise
N/A
N/A
Approach Sideslopes
N/A
N/A
Turn Lane, ft
11
11
11
Bypass Lane, ft
N/A
N/A
Right -of -Way Width, ft
66
66
66
Median Type, ft
N/A
N/A
N/A
Median Type, raised/painted
Raised
N/A
N/A
N/A
Median Curb Reaction, ft
N/A
N/A
N/A
Curb & Gutter type
Curb and Gutter Design
B618
Curb and Gutter Design'
8618
Curb Reaction, ft
N/A
2
2
Clearance from Face/Curb,
ft
N/A
2
2
Parking Lane, ft
N/A
N/A
N/A
Storm Sewer
Existing Inlets & Piping
Revised Inlets &
Existing Piping
Utilities
Existing Water, Sanitary
Sewer, Electric, Gas &
Telephone
Existing Water,
Sanitary Sewer,
Electric, Gas &
Telephone
Sidewalk Width
N/A
N/A
Distance from edge of
traveled way to sidewalk, ft
N/A
N/A
SP 133-125-002 Page 13
Project Memorandum
November 2017
BIKE PATH DATA
Segment Termini: From Trunk Highway 15 to Jefferson Street
resign Element
Roundabout
No
No
Bike Path 1 Trail Type
Multi -use trail
Roadway Lighting, Type
Limited Decorative
Fixture on Fiberglass
Poles
Consistent Decorative
Fixture on Fiberglass
Poles
10
Railroad Crossing
None
None
Bituminous
Bituminous
Landscaping
Existing Turf & Trees
Seeding with Tree
Replacements
2
Signing
Standard
Standard
Pavement Marking
Standard
Standard
BIKE PATH DATA
Segment Termini: From Trunk Highway 15 to Jefferson Street
resign Element
Existing
Condition
Proposed
Design
lit�ir�d Qt
standards
Bike Path 1 Trail Type
Multi -use trail
Multi -use trail
Path Width, ft
10
10
8
Path Surfacing
Bituminous
Bituminous
Shoulder Width, ft
2
2
2
SP 133-125-002 Page 14
Project Memorandum
November 2017
igtit Ele
Exlstirig
Condition
Design
Shoulder Surfacing
Turf
Turf
Clear Zone, ft
2
2
2
Inslope, rise:run
1:4
1:4
1:2 Max
Design Speed, mph
20
20
20 mph
Maximum Grade, %
2
2
8.3 max
Vertical Clearance, ft
N/A
N/A
10
10. Traffic During Construction
The proposed improvements will impact traffic on Century Avenue during
construction. A construction phasing and traffic plan will be developed during the
final design phase of the project. The plan will identify anticipated timeframes for
traffic disruptions and attempt to minimize adverse impacts. Traffic control
measures will be implemented to maintain local traffic on Century Avenue during
construction. Access to properties adjacent to the project may be temporarily
restricted.
11. Design Exceptions
The proposed project meets State Aid Rules, there are no design exceptions
required for this project.
12. Safety Enhancements
Beneficiaries of the project will include area motorists, pedestrians, and trail
users since the roadway improvements are anticipated to improve operations,
access, and safety conditions.
13. Other Work tied to this contract or additional phases
No additional work will be added to this contract. There are no other phases
related to this project.
List of Appendices
Appendix A: Concept Layout
Appendix B: Roadway Typical Section
Appendix C: MnDOT Office of Aeronautics Correspondence
SP 133-125-002 Page 15
Project Memorandum
November 2017
Appendix D: MnDOT OES Tribal Consultation Letter
Missing Attachments at this time:
MnDOT CRU — Section 106 Correspondence
• MnDNR NHIS Letter
• MnDOT OES — Federal T& E Species Letter
SP 133-125-002 Page 16
Project Memorandum
November 2017
Appendix A
Concept Layout
SP 133-125-002 Appendix
Project Memorandum
November 2017
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Roadway Typical Section
SP 133-125-002 Appendix
Project Memorandum
November 2017
PROPOSED TYPICAL SECTIONS
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Appendix C
MnDOT Office of Aeronautics Correspondence
SP 133-125-002 Appendix
Project Memorandum
November 2017
RE: Air and Land Use Compatibility Review around the Hutchinson Municipal
t *s Airport for the Hutchinson MSA 125 (Century Avenue) Reconstruction Project
`�....�►' (SP 133-125-002)
Juran, Rylan (DOT) to. Emma Siegworth, Gaug, Ryan (DOT) 11/17/2017 02:15 PM
Emma:
The Office of Aeronautics has reviewed this project and identified no impact to airport operations.
Thank you for the opportunity to comment.
Rylan Juran, C.M.
MnDOT Office of Aeronautics
rylan.*uran@state.mn.us
2 E Plato Blvd, St. Paul, MN 55107 1651.234.7190
From: Emma Siegworth [mailto:esiegworth@sehinc.com]
Sent: Thursday, November 16, 2017 2:48 PM
To: Gaug, Ryan (DOT) <ryan.gaug@state.mn.us>; Juran, Rylan (DOT) <rylan.juran@state.mn.us>
Subject: Air and Land Use Compatibility Review around the Hutchinson Municipal Airport for the
Hutchinson MSA 125 (Century Avenue) Reconstruction Project (SP 133-125-002)
Hello Ryan and Rylan,
This message is a request for review of air and land use compatibility around the Hutchinson Municipal
Airport. As shown in the attached PDF, the Hutchinson MSA 125 (Century Avenue) Reconstruction
Project (SP 133-125-002) is located within the designated Airport Influence Area. The proposed project
will include a reconstruction of Century Avenue from TH 15 to Jefferson Street, the extension of the
adjacent multi -use trail to Jefferson Street, and a modified intersection at TH 15 with added turn lanes
and new traffic signal. Please see the attached PDF for the project review materials.
A Project Memorandum (PM) is currently being prepared to describe the proposed project in accordance
with state and federal requirements. The information provided will be incorporated into the PM.
If you have any questions and/or need additional materials, please feel free to contact me. Thanks in
advance for your prompt attention to this request.
Thank you,
Emma Siegworth I Graduate Planner
SEH 13535 Vadnais Center Drive I St. Paul, MN 55110
651.490.2164
sehinc.com
SEH—Building a Better World for All of Us®
Appendix D
MnDOT OES Tribal Consultation Letter
SP 133-125-002 Appendix
Project Memorandum
November 2017
DEPARTMENT OF
TRANSPORTATION
Office of Environmental stewardship Office Tel: (651) 366-4291
Mail Stop 620 Fax: (651) 366-3603
395 John Ireland Boulevard
St. Paul, MN 55155
November 1, 2017
Re: S.P. 133-125-002, Municipal State Aid Route 125 (Century Avenue SE) Reconstruction, Hutchinson,
McLeod County
Tl 16N, R29W, Section 7
Dear Tribal Representative:
The City of Hutchinson is proposing to reconstruct Municipal State Aid Route 125 (Century Ave SE)
Reconstruction with federal funds administered by the Federal Highway Administration (FHWA). This
undertaking is subject to review under Section 106 of the National Historic Preservation Act (NHPA) of
1966, as amended, and under the National Environmental Policy Act (NEPA). Section 106 of the NHPA
requires Federal agencies to take into account the effects of their undertakings on historic properties
(i.e., those properties eligible for or listed on the National Register of Historic Places). This process
involves efforts to identify historic properties potentially affected by the undertaking, assess its effects
and seek ways to avoid, minimize or mitigate any adverse effects on historic properties. On behalf of
the FHWA, which has designated its Section 106 responsibilities to the Minnesota Department of
Transportation (Mn/DOT) Cultural Resources Unit (CRU), we are now initiating review to determine the
possible effects of the undertaking (if any) on historic properties. In accordance with 36 CFR 800.2(c) of
the NHPA and as per the terms of the Programmatic Agreement between the Tribe and the FHWA, we
are contacting you to see if you know of any historic properties of religious or historic significance in the
area, and to see if you would like to participate in the Section 106 process for this project (i.e., to be a
consulting party).
The proposed project is a complete roadway reconstruction of 0.6 mile of Municipal State Aid Route 125
(Century Avenue SE) between Trunk Highway (TH) 15 and Jefferson Street in the city of Hutchinson.
Reconstruction will include resurfacing Century Avenue and extending the multi -use trail on the south
side of Century Avenue to connect to Jefferson Street. The project will maintain the existing two-lane
alignment and lane widths. A dedicated left -turn lane will be added on Century Avenue for traffic
turning south onto TH 15. Temporary construction easements will be required for the trail extension. Tree
removal is anticipated for boulevard trees along the south side of Century Avenue. The City is
coordinating with property owners, and it is anticipated that the project will include planting
new/replacement boulevard trees.
Our office has defined the area of potential effect (APE) for the project as the proposed construction
limits. The APE is defined as the geographic area or areas within which an undertaking may directly or
indirectly cause alterations in the character or use of historic properties, if any such properties exist.
Once the APE was established, we examined the SHPO database for the list of previously recorded
resources in the area. Based on these queries, no previously recorded archaeological resources are
located within the APE, or adjacent to it.
We would appreciate any comments you may have about historic, cultural, and archaeological
resources and other concerns regarding this project. Our planning schedule is such that we must initiate
work on our environmental and historic preservation studies, so we hope to hear from you within 30 days
of receipt of this letter. If you indicate that you are not aware of any historic properties with religious or
cultural significance and that you do not wish to comment on the project, or if our office does not
S.P. 133-125-002
MSA 125
Page 2
receive a response within 30 days, we will conclude that you do not wish to be a consulting party for this
project and no further project information will be forwarded.
Thank you for your attention to this request. We look forward to working with you on this project.
Sincerely,
/
Renee Hutter Barnes, Historian
Cultural Resources Unit
renee.barnes@state.mn.us
Encl.
cc: Floyd Azure, Chairman, Fort Peck Tribes
Brian Pendleton, Chairman, Lower Sioux Indian Community (email)
Cheyanne St. John, THPO, Lower Sioux Indian Community (email)
Roger Trudell, Chairman, Santee Sioux Nation (email)
Duane Whipple, THPO, Santee Sioux Nation (email)
Dianne Desrosiers, THPO, Sisseton-Wahpeton Oyate Community (email)
Jim Whitted, Sisseton-Wahpeton Oyate Community (email)
Wayne Cloud, Sisseton-Wahpeton Oyate Community (email)
Kevin Jensvold, Chairman, Upper Sioux Community (email)
Samantha Odegard, Upper Sioux Community (email)
Emma Siegworth, SEH (email)
MnDOT CRU Project File
- - --
- - - -T--
-
Figure 6
i rsr„ni
Transportation
y;
7.�
Plan
CeiMT RSM T�
Hutchinson, Minnesota
3300 1999 ADT
Projected 2020 ADT
b
N Urban Boundary
riga ltd T
City Boundary
N� t
NArterial - State
NArterial - County
Arterial - County - New
Arterial - Local
�/ Arterial -Local -New
- r
` Centu Avenue
ry
15 to ) fferson Street)
Collector - Major
Collector - Minor
Collector - Local
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...........
RESOLUTION TO SELL SURPLUS CITY PROPERTY
Resolution No. 14811
WHEREAS, the City of Hutchinson has accumulated surplus property; and,
WHEREAS, the Hutchinson City Code provides, pursuant to Section 91.42, for the
public,sale surplus property.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the sale of a 1990 Zamboni ice
resurfaces to Becker Arena Products, in the amount of $11,250.
Adopted by the City Council this 28th day of November, 2017
Gary Forder, Mayor
Matthew Jaunich, City Administrator
IT I
HUTCHINSON CITY COUNCIL
Request for Board Action
Agenda Item: October 2017 Financial and Investment Reports
Department: Finance LICENSE SECTION Meeting Date: 11/28/2017
Contact: Andy Reid Application Complete N/A Agenda Item Type:
Presenter: Reviewed by Staff ❑ Governance
Time Requested (Minutes): 0 License Contingency N/A Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the October Financial Reports for the general fund and enterprise funds. Also
attached is the October Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2017
TOTAL REVENUES 390,602 8,183,057 12,300,128 4,117,071 66.5 7,013,348 11,463,235 61.2
Wages & Benefits
778,577
6,740,233
8,175,052
1,434,819
2017
6,196,385
7,595,480
2016
Supplies
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
63.0
OCTOBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
General Fund
Miscellaneous Expenses
33,610
235,338
552,075
316,737
42.6
227,733
525,226
Taxes
-
2,533,570
4,763,796
2,230,226
53.2
2,280,967
4,581,035
49.8
Other Taxes
58,586
223,702
300,000
76,298
74.6
219,901
272,000
80.8
Licenses & Permits
44,215
668,271
283,550
(384,721)
235.7
246,894
271,500
90.9
Intergovernmental Revenue
7,612
1,421,779
1,423,830
2,051
99.9
1,286,371
1,284,330
100.2
Charges for Services
109,342
1,943,448
2,817,291
873,843
69.0
1,581,586
2,350,666
67.3
Miscellaneous Revenues
42,827
205,186
339,500
134,314
60.4
148,227
291,300
50.9
Transfers -In
124,107
1,145,461
2,292,161
1,146,700
50.0
1,215,335
2,332,404
52.1
Fines & Forfeitures
3,915
41,640
55,000
13,360
75.7
34,068
55,000
61.9
Capital Contributions
-
-
25,000
25,000
-
-
25,000
-
TOTAL REVENUES 390,602 8,183,057 12,300,128 4,117,071 66.5 7,013,348 11,463,235 61.2
Wages & Benefits
778,577
6,740,233
8,175,052
1,434,819
82.4
6,196,385
7,595,480
81.6
Supplies
42,366
674,171
866,545
192,374
77.8
485,288
770,593
63.0
Services & Charges
365,991
2,044,709
2,596,456
551,747
78.8
2,007,020
2,461,936
81.5
Miscellaneous Expenses
33,610
235,338
552,075
316,737
42.6
227,733
525,226
43.4
Transfers -Out
-
100,000
100,000
-
100.0
99,755
600,000
16.6
Capital Outlay
-
5,623
10,000
4,378
56.2
6,004
10,000
60.0
TOTAL EXPENDITURES
1,220,544
9,800,074
12,300,128
2,500,054
79.7
9,022,185
11,963,235
75.4
NET REVENUE
(829,941)
(1,617,017)
-
1,617,017
(2,008,836)
(500,000)
Comments
Revenues:
Licenses & Permits Building permit revenue is driving the positive results in this category for the year.
Intergovernmental Revenue The increase from 2016 is due to higher LGA needed to offset the reduced HUC PILOT transfer for 2017.
We are using $1,000,000 of LGA in 2017 compared to $862,500 in 2016.
Charges for Services The increase from 2016 is due to new revenue from the Waterpark operations.
Miscellaneous Revenues The increase from 2016 is due to the Ag Systems donation toward the body camera program ($40K).
Transfers -In The decrease from 2016 is due to HUC's drop in operating revenue for 2015 when applied to the 2.75% PILOT calculation.
Expenditures:
Wages & Benefits The increase from 2016 is due to new expense to staff the Waterpark operations.
Transfers -Out This expense is the City's funding of operating expenses at the HATS facility.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2017
2017 ACTUALS
OCTOBER
General Fund Expense by Department
YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
3,138
32,265
49,962
17,697
64.6
27,494
44,290
62.1
City Administrator
29,545
327,096
395,266
68,170
82.8
321,170
430,251
74.6
Elections
-
-
6,850
6,850
-
5,119
15,950
32.1
Finance Department
22,666
280,753
355,653
74,900
78.9
294,468
361,468
81.5
Motor Vehicle
17,542
178,965
217,890
38,925
82.1
176,792
203,836
86.7
Assessing
60,963
60,963
46,496
(14,467)
131.1
60,953
60,911
100.1
Legal
22,957
235,964
294,100
58,136
80.2
219,995
288,193
76.3
Planning
11,895
124,533
151,585
27,052
82.2
109,896
149,972
73.3
Information Services
32,717
395,855
535,168
139,313
74.0
378,140
504,738
74.9
City Hall Building
15,087
137,768
173,368
35,600
79.5
88,149
131,322
67.1
Police Department
270,760
2,574,767
3,216,585
641,818
80.0
2,473,800
3,062,565
80.8
Hospital Security
21,494
233,443
296,977
63,534
78.6
229,750
293,886
78.2
Emergency Management
97
21,692
10,000
(11,692)
216.9
9,209
12,800
71.9
Safety Committee
-
9,896
10,000
104
99.0
8,600
9,500
90.5
Fire Department
37,560
262,950
343,461
80,511
76.6
251,255
306,733
81.9
Protective Inspections
21,705
204,782
236,552
31,770
86.6
181,422
227,556
79.7
Engineering
45,714
364,915
418,877
53,962
87.1
321,213
402,714
79.8
Streets &Alleys
99,333
1,178,048
1,548,036
369,988
76.1
1,170,264
1,517,341
77.1
Park/Recreation Administration
25,662
203,288
233,898
30,610
86.9
193,711
222,323
87.1
Recreation
11,999
191,681
232,724
41,043
82.4
180,248
234,397
76.9
Senior Citizen Center
5,230
69,443
84,801
15,358
81.9
67,091
83,747
80.1
Civic Arena
30,473
251,056
333,284
82,228
75.3
234,583
323,727
72.5
Park Department
46,776
734,981
879,100
144,119
83.6
735,632
852,751
86.3
Recreation Building
14,704
172,505
211,726
39,221
81.5
129,228
170,818
75.7
Events Center
16,632
189,407
259,478
70,071
73.0
191,836
243,017
78.9
Evergreen Building
1,861
19,368
26,225
6,857
73.9
17,961
25,450
70.6
Library
45,054
198,508
211,842
13,334
93.7
156,751
206,365
76.0
Waterpark
4,427
409,071
424,753
15,682
96.3
-
-
-
Cemetery
9,676
101,035
132,974
31,939
76.0
120,540
130,785
92.2
Airport
10,645
83,789
103,679
19,890
80.8
67,957
104,635
64.9
Unallocated General Expense
284,233
551,287
858,818
307,531
64.2
598,960
1,341,194
44.7
TOTAL EXPENDITURES
1,220,544
9,800,074
12,300,128
2,500,054
79.7
9,022,185
11,963,235
75.4
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2017
2017 ACTUALS
OCTOBER
YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
453,972
4,957,478
6,123,000
1,165,522
81.0
4,810,363
5,868,000
82.0
23
1,826
4,000
2,174
45.7
2,047
3,000
68.2
453,995
4,959,304
6,127,000
1,167,696
80.9
4,812,411
5,871,000
82.0
371,206
3,770,388
4,591,390
821,002
82.1
3,645,468
4,398,810
82.9
46,826
498,086
662,377
164,291
75.2
452,423
568,211
79.6
723
11,327
24,250
12,923
46.7
16,549
17,400
95.1
24,946
178,119
218,550
40,431
81.5
169,850
198,350
85.6
20
3,915
5,850
1,935
66.9
3,901
5,650
69.0
-
-
500,000
500,000
-
-
475,000
-
20,000
20,000
9,685
20,000
48.4
80,000
80,000
-
80,200
-
-
-
127,635
127,635
-
-
128,055
-
443,722
4,461,835
6,230,052
1,768,217
71.6
4,297,874
5,891,676
72.9
10,274
497,469
(103,052)
(600,521)
514,536
(20,676)
Year to Date Sales October Sales
Comments
2017
2016
Change
Liquor Sales Revenue: Liquor
1,640,589
1,610,841
1.8%
Beer
2,472,052
2,398,262
3.1%
Wine
736,646
709,388
3.8%
Other
108,191
91,871
17.8%
1.5%
4,957,478
4,810,363
3.1%
Customer Count
200,738
193,559
3.7%
Average Sale per Customer $
24.70 $
24.85
-0.6%
Gross Margin on Sales
23.9%
25.0%
Labor to Sales Ratio
10.0%
10.8%
2017
2016
Change
158,010
160,407
-1.5%
211,958
216,840
-2.3%
74,420
70,241
5.9%
9,585
8,011
19.6%
453,972
455,499
-0.3%
19,374
19,094
1.5%
$ 23.43 $
23.86
-1.8%
24.2% 25.0%
9.4% 9.7%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2017
2017 ACTUALS
OCTOBER YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Water Fund
Year to Date Sales
Comments
2017 2016
Change
Water Sales Revenue: Residential
954,716 941,652
1.4%
Sales
212,259
2,051,465
2,384,950
333,485
86.0
1,956,283
2,306,000
84.8
Local Sales Tax
60,880
458,254
625,000
166,746
73.3
394,254
685,000
57.6
Intergovernmental Revenue
-
-
-
-
-
500
-
-
Charges for Services
2,093
48,509
50,000
1,491
97.0
57,875
50,000
115.8
Miscellaneous Revenues
2,668
28,792
92,000
63,208
31.3
20,931
85,000
24.6
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
277,900
2,587,020
3,151,950
564,930
82.1
2,429,844
3,126,000
77.7
Wages & Benefits
33,851
388,204
461,635
73,431
84.1
387,155
479,983
80.7
Supplies
15,767
106,226
126,600
20,374
83.9
96,302
122,400
78.7
Services & Charges
50,606
383,576
522,250
138,674
73.4
394,188
507,350
77.7
Miscellaneous Expenses
2,450
10,274
12,200
1,926
84.2
11,619
13,500
86.1
Transfers -Out
-
-
60,000
60,000
-
-
43,145
-
CapitalOutlay
37,792
91,827
250,000
158,173
36.7
436,846
250,000
174.7
Depreciation Expense
-
-
1,205,000
1,205,000
-
-
1,150,000
-
Debt Service
-
1,345,961
1,481,305
135,344
90.9
1,262,363
1,408,611
89.6
TOTAL EXPENDITURES
140,467
2,326,068
4,118,990
1,792,922
56.5
2,588,473
3,974,989
65.1
NET of REVENUES & EXPENDITURES
137,433
260,952
(967,040)
(1,227,992)
(158,629)
(848,989)
Year to Date Sales
Comments
2017 2016
Change
Water Sales Revenue: Residential
954,716 941,652
1.4%
Commercial
307,191 316,003
-2.8%
Industrial
293,616 256,232
14.6%
Base Charge
350,114 348,469
0.5%
WAC Charge
80,290 31,500
154.9%
Other
65,538 62,427
5.0%
Total
2,051,465 1,956,283
4.9%
Local Sales Tax YTD local sales tax revenue includes a final accounting of the July sales tax and the estimated tax for August.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2017
2017 ACTUALS
OCTOBER YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Sewer Fund
Year to Date Sales
Comments
2017 2016
Change
Sewer Sales Revenue: Residential
1,301,683 1,336,195
-2.6%
Sales
260,049
2,742,563
3,330,000
587,437
82.4
2,668,666
3,213,000
83.1
Local Sales Tax
60,880
458,254
625,000
166,746
73.3
394,254
685,000
57.6
Intergovernmental Revenue
-
-
-
-
-
-
-
-
Licenses & Permits
-
5,100
6,500
1,400
78.5
5,200
7,000
74.3
Charges for Services
6,515
12,478
3,500
(8,978)
356.5
1,295
4,000
32.4
Miscellaneous Revenues
5,212
50,842
123,000
72,158
41.3
32,661
117,000
27.9
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
332,657
3,269,237
4,088,000
818,763
80.0
3,102,076
4,026,000
77.1
Wages & Benefits
44,117
451,286
655,584
204,298
68.8
501,111
622,085
80.6
Supplies
16,602
117,298
219,650
102,352
53.4
154,324
236,100
65.4
Services & Charges
52,081
595,187
780,450
185,263
76.3
659,244
742,550
88.8
Miscellaneous Expenses
325
20,065
32,500
12,435
61.7
30,944
24,500
126.3
Transfers -Out
-
-
60,000
60,000
-
-
43,145
-
CapitalOutlay
38,708
327,589
350,000
22,411
93.6
276,930
350,000
79.1
Depreciation Expense
-
-
1,623,000
1,623,000
-
-
1,530,000
-
Debt Service
-
1,344,895
1,460,650
115,755
92.1
1,439,408
1,568,854
91.7
TOTAL EXPENDITURES
151,834
2,856,320
5,181,834
2,325,514
55.1
3,061,961
5,117,234
59.8
NET of REVENUES & EXPENDITURES
180,823
412,916
(1,093,834)
(1,506,750)
40,115
(1,091,234)
Year to Date Sales
Comments
2017 2016
Change
Sewer Sales Revenue: Residential
1,301,683 1,336,195
-2.6%
Commercial
366,406 375,579
-2.4%
Industrial
650,718 597,046
9.0%
Base Charge
304,677 302,719
0.6%
SAC Charge
105,524 41,400
154.9%
Other
13,556 15,727
-13.8%
Total
2,742,563 2,668,666
2.8%
Local Sales Tax YTD local sales tax revenue includes a final accounting of the July sales tax and the estimated tax for August.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2017
Wages & Benefits
14,939
143,254
188,733
45,479
2017
140,041
190,804
2016
Supplies
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
53.3
OCTOBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Miscellaneous Expenses
-
1,253
5,750
4,497
21.8
3,062
3,750
Sales
99,948
986,032
1,193,300
207,268
82.6
972,747
1,149,500
84.6
Intergovernmental Revenue
3,539
9,711
12,500
2,789
77.7
9,167
12,500
73.3
Miscellaneous Revenues
720
7,688
7,000
(688)
109.8
5,232
2,500
209.3
TOTAL REVENUES
104,207
1,003,432
1,212,800
209,368
82.7
987,145
1,164,500
84.8
Wages & Benefits
14,939
143,254
188,733
45,479
75.9
140,041
190,804
73.4
Supplies
12,771
46,304
62,400
16,096
74.2
33,290
62,400
53.3
Services & Charges
54,327
522,231
731,550
209,319
71.4
522,537
704,727
74.1
Miscellaneous Expenses
-
1,253
5,750
4,497
21.8
3,062
3,750
81.7
Transfers -Out
-
805,000
805,000
-
-
55,000
-
CapitalOutlay
190,374
190,374
76,974
95,000
81.0
Depreciation Expense
-
138,000
138,000
-
-
124,000
-
Debt Service
-
23,680
24,261
581
97.6
23,124
24,260
95.3
TOTAL EXPENDITURES
82,037
736,722
2,146,068
1,409,346
34.3
799,030
1,259,941
63.4
NET of REVENUES & EXPENDITURES
22,170
266,709
(933,268)
(1,199,977)
188,115
(95,441)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2017
Debt Service The new expenditure for 2017 is related to the financing of the Rotochopper grinder that was purchased in early August. The
financing agreement is for five years with the principal payments in advance, not in arrears. This first debt payment for 2017
is all principal and no interest.
2017
2016
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
OCTOBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Compost Fund
Sales
43,156
1,813,369
1,991,476
178,107
91.1
1,992,354
1,636,796
121.7
Charges for Services
7,555
24,907
58,500
33,594
42.6
15,366
58,500
26.3
Miscellaneous Revenues
9,167
21,971
7,000
(14,971)
313.9
35,385
6,000
589.8
TOTAL REVENUES
59,878
1,860,247
2,056,976
196,729
90.4
2,043,105
1,701,296
120.1
Cost of Sales
33,183
1,185,604
1,348,002
162,398
88.0
1,290,372
1,117,265
115.5
Inventory Cost Adjustment
(46,421)
(491,563)
(538,028)
(46,465)
91.4
(367,004)
(525,746)
69.8
Wages & Benefits
50,213
473,892
582,363
108,471
81.4
458,084
559,899
81.8
Supplies
8,304
65,970
78,626
12,656
83.9
70,366
70,257
100.2
Services & Charges
21,020
241,747
231,004
(10,743)
104.7
193,339
188,573
102.5
Miscellaneous Expenses
477
7,840
14,000
6,161
56.0
6,493
13,500
48.1
Transfers -Out
-
-
110,000
110,000
-
-
110,000
-
CapitalOutlay
623,000
623,000
213,152
150,000
142.1
Depreciation Expense
-
174,000
174,000
-
134,000
-
Debt Service
-
87,833
-
(87,833)
-
-
-
-
TOTAL EXPENDITURES
66,776
1,571,321
2,622,967
1,051,646
59.9
1,864,802
1,817,748
102.6
NET of REVENUES & EXPENDITURES
(6,898)
288,926
(565,991)
(854,917)
178,303
(116,452)
Year to Date Sales
Comments
2017
2016
Change
Compost Sales
Bagged
1,536,733
1,591,956
-3.5%
Bulk
156,782
244,681
-35.9%
Other
119,855
155,717
-23.0%
Total
1,813,369
1,992,354
-9.0%
Bulk sales is down mainly due to having no bitcon inventory over the
summer. We should see some late season bitcon
sales
after the October crushing of 26,000 tons of concrete and blacktop, adding 20,000 yards of bitcon to inventory.
Debt Service The new expenditure for 2017 is related to the financing of the Rotochopper grinder that was purchased in early August. The
financing agreement is for five years with the principal payments in advance, not in arrears. This first debt payment for 2017
is all principal and no interest.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2017
2017 ACTUALS
OCTOBER YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Storm Water Utility
Sales
74,113
738,960
881,475
142,515
83.8
713,443
855,867
83.4
Licenses & Permits
170
4,710
1,500
(3,210)
314.0
4,170
-
-
Charges for Services
-
560
-
(560)
-
-
-
-
Miscellaneous Revenues
725
12,050
7,000
(5,050)
172.1
11,121
7,000
158.9
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
75,008
756,280
889,975
133,695
85.0
728,735
862,867
84.5
Wages & Benefits
18,771
196,930
256,432
59,502
76.8
187,160
243,986
76.7
Supplies
2,364
13,720
38,800
25,080
35.4
11,476
43,925
26.1
Services & Charges
7,395
175,381
163,600
(11,781)
107.2
136,318
164,100
83.1
Miscellaneous Expenses
3,190
7,160
11,250
4,090
63.6
8,750
11,250
77.8
Transfers -Out
-
-
-
-
-
-
-
-
CapitalOutlay
15,337
170,000
154,663
9.0
120,000
Depreciation Expense
-
153,000
153,000
-
-
133,000
Debt Service
-
148,950
160,550
11,600
93.5
145,633
150,850
70.2
TOTAL EXPENDITURES
31,720
557,479
953,632
396,153
58.5
489,336
867,111
56.4
NET of REVENUES & EXPENDITURES
43,287
198,802
(63,657)
(262,459)
239,398
(4,244)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2017
Wages & Benefits
1,912
20,205
39,495
19,290
2017
41,701
59,470
2016
Supplies
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
36.3
OCTOBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
HATS Operation
Miscellaneous Expenses
-
25
5,600
5,575
0.4
25
5,171
Intergovernmental Revenue
48,033
148,980
162,280
13,300
91.8
143,256
156,045
91.8
Charges for Services
22,631
191,772
325,000
133,228
59.0
190,297
530,000
35.9
Miscellaneous Revenues
155
1,385
3,500
2,115
39.6
953
3,150
30.2
Transfers -In
-
100,000
100,000
-
100.0
99,755
99,755
100.0
TOTAL REVENUES
70,819
442,138
590,780
148,642
74.8
434,261
788,950
55.0
Wages & Benefits
1,912
20,205
39,495
19,290
51.2
41,701
59,470
70.1
Supplies
16,231
219,294
341,650
122,356
64.2
192,035
528,600
36.3
Services & Charges
7,479
102,990
162,000
59,010
63.6
110,186
161,200
68.4
Miscellaneous Expenses
-
25
5,600
5,575
0.4
25
5,171
0.5
Capital Outlay
-
4,863
42,035
37,172
11.6
-
33,600
-
TOTAL EXPENDITURES
25,622
347,377
590,780
243,403
58.8
343,947
788,041
43.6
NET of REVENUES & EXPENDITURES
45,197
94,760
-
(94,760)
90,314
909
Comments
Charges for Services The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities.
Supplies The main activity in this category is the cost of fuel for the fueling system.
Oppenheimer & Co. Inc.
85 Br°aa Street STATEMENT OF
OLPENFIEIMI
k NewYod8r80 10004� c212)668-8000 ACCOUNT
Transacts Business on All Principal Exchanges
News and Information
ADVANTAGE BANK DEPOSIT PROGRAM NOTICE
In accordance with the Terms and Conditions of the Advantage Bank Deposit Program, the
composition of our Deposit Bank List is subject to change over time. Texas Capital Bank, National
Association [Dallas, TX] was recently added to the Program. In the coming weeks or months, we
may amend the Deposit Bank List to include one or more of the following banks: City National Bank of
Florida [Miami, FL], First Western Bank and Trust [Minot, ND]; State Bank of India (California) [Los
Angeles, CA]; Wells Fargo Bank, National Association [Sioux Falls, ID]. To determine the Deposit
Bank List in effect at any point in time, please contact your Oppenheimer Financial Advisor or visit our
website at wyvw.opco.com/ABD. As always, please notify your Financial Advisor if you wish to
designate any Deposit Bank(s) as ineligible to receive your funds.
Portfolio Summary
Net Value of Accrued Interest $73,663.49 $58,412.11
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured.
Cash Activity Summary
Opening Cash Balance
This
Previous
Estimated
Net Miscellaneous Credits/Debits
Period
Period
Annual Income
Net Advantage Bank Deposit Activity
10/31/17
09/30/17
$0.00
Advantage Bank Deposits*
$2,902.74
$0.01
$0.58
Mutual Funds
7,933,271.35
7,926,070.37
73,271.69
Government Agency Bonds
3,389,677.00
3,392,339.00
57,500.00
Municipal Bonds
2,971,305.00
2,977,925.00
70,010.00
Certificates of Deposit
8,551,117.97
8,551,448.21
142,253.50
Total Asset Value
$22,848,274.06
$22,847,782.59
$343,035.77
Net Value of Accrued Interest $73,663.49 $58,412.11
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured.
Cash Activity Summary
Opening Cash Balance
$0.00
Net Buy and Sell Transactions
-245,776.55
Net Miscellaneous Credits/Debits
234,198.65
Net Income Activity
14,480.63
Net Advantage Bank Deposit Activity
-2,902.73
Closina Cash Balance
$0.00
Account Number: D25-5019707 Tax ID Number: ON FILE
For the Period: 10/01/17 -10/31/17 Last Statement: 09/30/17
Page 1 of 11
CITY OF HUTCHINSON MINNESOTA
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Financial Advisor Office Serving Your Account
SULLIVAN/SULLIVAN 50 SOUTH SIXTH STREET
X2J SUITE 1300
(800) 258-3387 MINNEAPOLIS, MN 55402
Internet Address: www.opco.com
Income Summary
Reportable This Period Year to Date
Advantage Bank Dep Interest
$0.01
$0.23
Corporate Accrued Int Received
0.00
276.85
Corporate Interest
5,556.19
62,180.20
Municipal Interest
0.00
13,362.50
Government Interest
2,500.00
22,312.50
Dividends
6,424.43
25,419.30
Total Reportable
$14,480.63
$123,551.58
('jPPENHEIMFP,
TOTAL POSITIONS
PORTFOLIO OVERVIEW
Multiple Portfolios
report as of 11/1/17
POSITIONS INCLUDED IN PORTFOLIO ANALYSIS
Original Face Value
$15,609,000.00
Current Face Value
$15,609,000.00
Estimated Portfolio Totals
Estimated Portfolio Averages
Est Annual Income
$282,353.50
Original Face Value
$15,609,000.00
Coupon
1.81%
Valid Positions
49
Current Face Value
$15,609,000.00
Maturity
3.46 yrs
Exceptions
0
Market Value
$15,555,534.62
Effective Maturity
2.78 yrs
Total Positions
49
Accrued Interest
$53,823.16
Modified Duration
2.64
Includes all positions with recognized CUSIP and valid quantity provided
Total Market Value
$15,609,357.78
Yield to Maturity
2.12%
Please see exception report for positions not included in reports.
Yield to Worst
1.94%
POSITIONS W/ MARKET PRICE
Positions
49 of 49
Market Price
99.66
Priced Orig. Face Value
$15,609,000.00
Rating
Priced Current Face Value
$15,609,000.00
a
a
a
Priced Positions
49 of 49
Priced Market Principal
$15,555,534.62
Average Coupon
1.81%
Average Price
99.66
Includes all positions with recognized CUSIP, quantity and market price on report date
Original Face: the original dollarvalue at issuance
Current Face: the dollarvalue afterthe current factor is applied
Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date.
Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value.
Please see the last page of this report for detail.
Page 2 of 42
(')PPENHEIMEI1 PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
Multiple Portfolios
report as of 11/1/17
PORTFOLIO SUMMARY
Portfolio Totals Fed Exempt
Fed Taxable
Current Face Value -
$15,609,000
Positions
49
Accrued Interest -
$53,823
Est Annual Income -
$282,354
* Portfolio Average
21.8%
Avg Coupon Rate -
1.809%
Avg Maturity -
3.5yrs
* Current Face Value -weighted.
For Avo Maturity calculations, Deroetual securities assume 40
Current Face Value -weighted
PORTFOLIO RATING SUMMARY
HOLDINGS BY SECURITY TYPE
RATING DISTRIBUTION
Total
Positions Face (000)
Positions Face (000)
0/b Face
$15,609,000
Agency
5 $3,400.0
21.8%
49 of 49
Asset Backed
- -
-
$53,823
CD
38 $9,209.0
59.0%
$282,354
CEF
- -
-
7 $4,400.0
CMO
13
Corp
-
-
1.809%
Muni
6 $3,000.0
19.2%
3.5yrs
Pass Thru
- -
-
Preferred
Treas
-
-
Total
49 $15,609.0
100.0
Current Face Value -weighted
Please see the last page of this report for detail.
Page 4 of 42
PORTFOLIO RATING SUMMARY
RATING DISTRIBUTION
**Ratina
Positions Face (000)
% Face
AAA
zs
AAA
7 $4,400.0
28.2%
13
AA 4 $2,000.0 12.8%
m
> AA
u
A
m
BAA
u A
0
Below BAA - - -
v BAA
m
NR
38 $9,209.0
59.0%
M
Below
Total
49 $15,609.0
100.0%
BAA
v
a
NR
0 10 20 30 40 s0 60
** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value - weighted.
Please see the last page of this report for detail.
Page 4 of 42
PPENHEIMEI� PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
Multiple Portfolios
report as of 11/1/17
Jan
Agency $15,500
CD $6,702
Muni:Non AMT -
Muni:Subj AMT -
Muni:Taxable -
32
28
24
20
W
Q 16
LL
e 12
8
4
0
MATURITY EXPOSURE 1
1� 1� 1 14 '66 tip as 10 tib tiVA ti� ti9 96 99�' 9� 9a 9� 91p 9� 9� 9°J o 1x Jai
J ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ryOaOp
Qy<
Current Face Value -weighted.
ESTIMATED COUPON CASH FLOW SUMMARY
MATURITY SCHEDULE
Year
Face (000)
% Year Face (000)
2017
-
2031 -
2018
$1,958.0
12.5% 2032 - -
2019
$2,162.0
13.9% 2033 - -
2020
$2,705.0
17.3% 2034 - -
2021
$2,880.0
18.5% 2035 - -
2022
$4,664.0
29.9% 2036 - -
2023
-
- 2037 - -
2024
$1,000.0
6.4% 2038 - -
2025
$240.0
1.5% 2039 - -
2026
-
- 2040 - -
2027
-
- 2041+ - -
2028
-
- Perpetual - -
2029
2030
Jan
Agency $15,500
CD $6,702
Muni:Non AMT -
Muni:Subj AMT -
Muni:Taxable -
32
28
24
20
W
Q 16
LL
e 12
8
4
0
MATURITY EXPOSURE 1
1� 1� 1 14 '66 tip as 10 tib tiVA ti� ti9 96 99�' 9� 9a 9� 91p 9� 9� 9°J o 1x Jai
J ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ryOaOp
Qy<
Current Face Value -weighted.
Seal Oct Nov Dec
ESTIMATED COUPON CASH FLOW SUMMARY
Feb Mar
Am May Jun
Jul Aug
$5,000 -
$3,750 $4,500 -
$15,500 $5,000
$9,882 $16,507
$9,190 $20,123 $15,019
$6,702 $9,882
$13,363 -
- $21,643 -
- $13,363
Seal Oct Nov Dec
Total
- $3,750 $4,500 -
$57,500
$16,507 $9,190 $20,123 $15,019
$154,844
- - $21,643 -
$70,010
Total $22,202 $28,245 $16,507 $12,940 $46,265 $15,019 $22,202 $28,245 $16,507 $12,940 $46,265 $15,019 $282,354
Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation.
Please see the last page of this report for detail.
Page 5 of 42
PPENHEIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
Multiple Portfolios
report as of 11/1/17
PORTFOLIO SUMMARY
Portfolio Totals Fed Exempt
Fed Taxable
Total
Priced Current Face -
$15,609,000
$15,609,000
Positions -
49
49 of 49
Market Value
$15,555,535
$15,555,535
Accrued Interest -
$53,823
$53,823
Total Market Value -
$15,609,358
$15,609,358
Est Annual Income -
$282,354
$282,354
Portfolio Averages
** Coupon Rate -
1.809%
1.809%
Maturity -
3.5yrs
3.5yrs
Effective Maturity
2.8yrs
2.8yrs
Modified Duration
2.6
2.6
Yield To Maturity -
2.12%
2.12%
Yield To Worst -
1.94%
1.94%
** Market Price -
99.657
99.657
** Par Value wtd, other avgs Mkt Value wtd. Incl only positions
with mkt value & calcs on report date.
For perpetual securities avg calcs, Final Maturity assume 40 yrs,
Yield to Maturity uses strip yield.
PORTFOLIO RATING SUMMARY
AAA -0 —AA
R
Includes only positions with market value & calculations on report date. Market Value -weighted.
POSITIONS BY SECURITY TYPE
Agency �CD
Agency 21.8^0/0
Asset Backed 0.00/0
CD 59.1^/0
CEF 0.00/0
CMO 0.00/0
Corp 0.00/0
Muni 19./0
Pass Thru 0.000/0
■ Preferred 0.0000/0
Treas 0.000/0
Total: 100.00/0
Muni
lk
Includes only positions with market price & calculations on report date. Market Value -weighted.
SECURITY FEATURES
100
90
80
70
~y 60
F s0
0 40
30
20
10
0
G9``av ocG 0i"0� �9+av Q9�0 tQOwo
Includes only positions with market price & calculations on report date. Market Value -weighted.
Please see the last page of this report for detail.
Page 6 of 42
0 AAA
28.1%
0 AA
12.8%
0 A
0.0%
0 BAA
0.0%
0 Below BAA
0.0%
0 NR
59.1%
Total:
100.0%
Includes only positions with market value & calculations on report date. Market Value -weighted.
POSITIONS BY SECURITY TYPE
Agency �CD
Agency 21.8^0/0
Asset Backed 0.00/0
CD 59.1^/0
CEF 0.00/0
CMO 0.00/0
Corp 0.00/0
Muni 19./0
Pass Thru 0.000/0
■ Preferred 0.0000/0
Treas 0.000/0
Total: 100.00/0
Muni
lk
Includes only positions with market price & calculations on report date. Market Value -weighted.
SECURITY FEATURES
100
90
80
70
~y 60
F s0
0 40
30
20
10
0
G9``av ocG 0i"0� �9+av Q9�0 tQOwo
Includes only positions with market price & calculations on report date. Market Value -weighted.
Please see the last page of this report for detail.
Page 6 of 42
PPENHEIMEI� PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
MATURITY EXPOSURE
32
28
24
20
F
16
e 12
8
4
0
by tib n. '0 1'.1; 3° 3�3ti33 3° 3y 36 3� 3$ 3° a° �X oa•
,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0
,0;0;0 ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,IOVON
0t
Q
Includes only positions with market price & calculations on report date. Market Value -weighted.
DURATION EXPOSURE
35
30
25
Y 20
i
e is
10
s
0
oYoLo�oao6o0o1o6oa1y°y1,y'Ly11yayby0yAyaya1y°y1yLy�yay6y10 lb C1 x
°°o� 0� O3oaoyo6o� o$Oq 04�:, y; , ,a �y �6 �� �$ roti°ti�tititi3tiatiyti6ti� ti$ 3
Includes only positions with market price & calculations on report date. Market Value -weighted.
Multiple Portfolios
report as of 11/1/17
Please see the last page of this report for detail.
Page 7 of 42
PORTFOLIO EXPOSURE
MaturitV
Effective Maturity
Duration to Worst
Average: 3.46yrs
Average: 2.78yrs
Average:
2.64
Year $ Mkt % Mkt
$ Mkt %Mkt
Year $ Mkt % Mkt
2017 -
$491,028
3.1% 00-01
$2,950,727
18.9%
2018 $1,961,186
12.6%
$2,707,601
17.3% 01-02
$2,595,622
16.6%
2019 $2,180,053
14.0%
$3,081,590
19.7% 02-03
$4,933,601
31.6%
2020 $2,700,532
17.3%
$4,446,996
28.5% 03-04
$1,722,493
11.0%
2021 $2,870,141
18.4%
$1,224,521
7.8% 04-05
$2,414,189
15.5%
2022 $4,662,518
29.9%
$2,664,896
17.1% 05-06
-
2023 -
-
- 06-07
$992,726
6.4%
2024 $992,726
6.4%
$992,726
6.4% 07-08
-
2025 $242,203
1.6%
-
- 08-09
-
2026 -
-
- 09-10
-
2027 -
-
- 10-11
-
2028 -
-
- 11-12
-
2029 -
-
- 12-13
-
2030 -
-
- 13-14
-
2031 -
-
- 14-15
-
2032 -
-
- 15-16
-
2033 -
-
- 16-17
-
2034 -
-
- 17-18
-
2035 -
-
- 18-19
-
2036 -
-
- 19-20
-
2037 -
-
- 20-21
-
2038 -
-
- 21-22
-
2039 -
-
- 22-23
-
2040 -
-
- 23-24
-
2041+ -
-
- 24-25
-
Perpet -
-
- 25-26
-
26-27
27-28
28-29
30+
Avg life used in Effective Maturity
for principal
pay -downs.
Includes only positions with market
price
& calculations on report date. Market Value -weighted.
For Avg Maturity calculations,
perpetual securities assume 40 yrs.
Please see the last page of this report for detail.
Page 7 of 42
(')PPENHEIMEI,
PORTFOLIO POSITION DETAIL
Multiple Portfolios
report as of 11/1/17
Page 1 of 3
A Type St
Qty
Cpn
Maturity
Mdy S&P % Mkt
Duration
Acq Cost
Acq Yid
$ Acq Cost
Mkt Price
Accrued Int
Security Description
C CUSIP
Insurer
Convexity
Acq Date
Mkt Yid
$ Adj Cost
Mkt $ Value
Unreal Gn/Ls
ALLY BK MIDVALE UTAH
B CD
248
1.250
02/26/18
NR
NR 1.60%
0.31
$100.00
1.249
$248,000
100.07
$586
Conditional Puts - Death of holder
02006LNY5
0.00
05/09/17
1.034
$248,000
$248,166
$166
BANK NORTH CAROLINA THOMASVILLE N
B CD
245
1.000
02/27/18
NR
NR 1.57%
0.32
$100.00
1.000
$245,000
99.95
$47
Conditional Puts - Death of holder
06414QXX2
0.00
05/09/17
1.148
$245,000
$244,885
($115)
MERRICK BK SOUTH JORDAN UTAH
B CD
245
0.900
05/10/18
NR
NR 1.57%
0.52
$100.00
0.900
$245,000
99.92
$145
Conditional Puts - Death of holder - Restrict
59013JNV7
0.00
05/09/17
1.064
$245,000
$244,794
($206)
KEY BK NATL ASSN OHIO
B CD
245
1.000
05/11/18
NR
NR 1.57%
0.52
$100.00
1.000
$245,000
99.92
$1,181
Conditional Puts - Death of holder - Restrict
49306SWN2
0.01
05/09/17
1.165
$245,000
$244,792
($208)
CONNECTONE BANK
B CD
245
1.000
05/14/18
NR
NR 1.57%
0.53
$100.00
1.000
$245,000
99.91
$141
Conditional Puts - Death of holder
20786ABM6
0.00
05/09/17
1.168
$245,000
$244,784
($216)
BANK LEUMI USA NEW YORK N Y
B CD
245
1.250
06/22/18
NR
NR 1.57%
0.63
$100.00
1.249
$245,000
99.95
$1,124
Conditional Puts - Death of holder
063248GE2
0.01
05/09/17
1.325
$245,000
$244,882
($118)
BANK INDIA NEW YORK BRH
B CD
245
1.500
09/12/18
NR
NR 1.58%
0.85
$100.00
1.500
$245,000
100.06
$503
Conditional Puts - Death of holder - Restrict
06279H2Q5
0.01
09/14/17
1.427
$245,000
$245,145
$145
ENERBANK USA SALT LAKE CITY UTAH
B CD
240
1.350
10/04/18
NR
NR 1.54%
0.91
$100.00
1.350
$240,000
99.89
$266
Conditional Puts - Death of holder - Restrict
29266NVE4
0.01
05/09/17
1.467
$240,000
$239,743
($257)
MAIN STIR BK CORP WHEELING WV
B CD
245
1.450
02/14/19
NR
NR 1.57%
1.27
$100.00
1.450
$245,000
99.85
$477
Conditional Puts - Death of holder
56034WAP6
0.02
05/09/17
1.571
$245,000
$244,623
($377)
WORLDS FOREMOST BK SYDNEY NEB
A CD
200
1.300
05/28/19
NR
NR 1.28%
1.55
$100.00
1.300
$200,000
99.30
$57
Conditional Puts - Death of holder
981571 CM2
0.03
05/26/16
1.751
$200,000
$198,608
($1,392)
RIVERSIDE CALIF CMNTY COLLEGEDIST
B Muni -Taxable CA
500
2.345
08/01/19
Aa2
AA 3.24%
1.70
$101.50
1.657
$507,485
100.87
$2,996
TAXABLE -Material Events
76886PFA6
0.04
05/09/17
1.838
$505,880
$504,325
($1,555)
AMERICAN EXPRESS FSB
B CD
247
2.150
11/13/19
NR
NR 1.60%
1.96
$100.00
2.150
$247,000
100.55
$2,532
Conditional Puts - Death of holder - Restrict
02587CCR9
0.05
05/09/17
1.872
$247,000
$248,361
$1,361
CIT BK SALT LAKE CITY UTAH
B CD
240
2.100
11/13/19
NR
NR 1.55%
1.96
$100.00
2.100
$240,000
100.75
$2,403
Conditional Puts - Death of holder - Restrict
17284C3N2
0.05
05/09/17
1.721
$240,000
$241,802
$1,802
BMW BANK OF NORTH AMERICA - UT
B CD
245
1.550
12/16/19
NR
NR 1.57%
2.06
$100.00
1.550
$245,000
99.59
$1,477
Conditional Puts - Death of holder - Restrict
05580AFT6
0.05
05/09/17
1.746
$245,000
$244,003
($997)
TBK BK SSB DALLAS TEX
B CD
245
1.600
12/16/19
NR
NR 1.57%
2.07
$100.00
1.596
$245,000
99.70
$537
Callable 12/17@100 - Conditional Puts - Dea
87219RBC7
0.05
05/09/17
1.745
$245,003
$244,260
($743)
BARCLAYS BANK DELAWARE
B CD
240
2.050
12/17/19
NR
NR 1.55%
2.05
$100.00
2.049
$240,000
100.72
$1,874
Conditional Puts - Death of holder
06740KJC2
0.05
05/09/17
1.704
$240,000
$241,718
$1,718
SALLIE MAE BK SALT LAKE CITY UT
B CD
245
1.750
03/09/20
NR
NR 1.57%
2.28
$100.00
1.749
$245,000
99.88
$658
Conditional Puts - Death of holder - Restrict
795450ZT5
0.06
05/09/17
1.802
$245,000
$244,704
($296)
MASSACH USETTS ST GO BDS
BMuni-Taxable MA
500
2.090
05/01/20
Aa1
AA 3.22%
2.42
$100.00
2.090
$499,995
100.32
$58
TAXABLE -Material Events
57582P2T6
0.07
05/09/17
1.959
$499,995
$501,585
$1,590
MB FINL BK N A CHICAGO ILL
B CD
245
1.300
05/11/20
NR
NR 1.56%
2.48
$100.00
1.300
$245,000
99.29
$201
Conditional Puts - Death of holder - Restrict
55266CRK4
0.06
05/09/17
1.586
$245,000
$243,270
($1,730)
CENTENNIAL BK CONWAY ARK
B CD
245
1.300
05/20/20
NR
NR 1.56%
2.50
$100.00
1.300
$245,000
99.15
$122
Conditional Puts - Death of holder
15135KBA8
0.07
05/09/17
1.642
$245,000
$242,910
($2,090)
THIRD FED SVGS & LN ASSN OF CLEVEL
B CD
245
1.900
09/15/20
NR
NR 1.57%
2.77
$100.00
1.900
$245,000
99.91
$625
Conditional Puts - Death of holder - Restrict
88413QBQO
0.09
09/15/17
1.931
$245,000
$244,787
($213)
CAPITAL ONE, NATIONAL ASSOCIATION
B CD
245
1.400
09/21/20
NR
NR 1.55%
2.80
$100.00
1.400
$245,000
98.12
$404
Conditional Puts - Death of holder
14042RCA7
0.09
05/09/17
2.076
$245,000
$240,382
$4618
($4,6 1.
Please see the last page of this report for detail.
Page 37 of 42
Multiple Portfolios POSITION DETAIL as of 11/01/2017 Page 2 of 3
Security Description
A Type St
C CUSIP
Qty
Cpn
Maturity
Mdy S&P % Mkt
Insurer
Duration
Convexity
Acq Cost
Acq Date
Acq Yid
Mkt Yid
$ Acq Cost
$ Adj Cost
Mkt Price
Mkt $ Value
Accrued Int
Unreal Gn/Ls
WEBBANK
B CD
245
2.000
09/28/20
NR
NR 1.58%
0.15
$100.00
2.000
$245,000
100.15
$81
Callable 12/17@100 - Conditional Puts - Dea
947547JR7
0.00
09/28/17
0.977
$245,000
$245,377
$377
WEX BK MIDVALE UTAH
B CD
245
2.000
10/19/20
NR
NR 1.58%
2.86
$100.00
2.000
$245,000
100.13
$215
Conditional Puts - Death of holder - Restrict
92937CGB8
0.10
10/18/17
1.954
$245,000
$245,323
$323
FIRST BUSINESS BK MADISON WIS
B CD
245
1.400
11/13/20
NR
NR 1.55%
2.93
$100.00
1.400
$245,000
98.34
$1,635
Conditional Puts - Death of holder
31938QR89
0.10
05/09/17
1.967
$245,000
$240,931
($4,069)
CAPITAL ONE BK USA NATL ASSN GLEN
B CD
245
2.050
12/29/20
NR
NR 1.58%
3.02
$100.00
2.049
$245,000
100.21
$1,748
Conditional Puts - Death of holder
14042OS43
0.11
05/09/17
1.980
$245,000
$245,517
$517
COM ENITY CAP BK SALT LAKE CITY UTA
B CD
245
1.600
06/07/21
NR
NR 1.55%
3.48
$100.00
1.600
$245,000
98.50
$301
Conditional Puts - Death of holder - Restrict
20033AQP4
0.13
05/09/17
2.032
$245,000
$241,335
($3,665)
COMMUNITY BK PASADENA CALIF
B CD
245
1.550
06/15/21
NR
NR 1.55%
3.51
$100.00
1.550
$245,000
98.49
$198
Conditional Puts - Death of holder - Restrict
203507BA5
0.13
05/09/17
1.984
$245,000
$241,288
($3,712)
EAST BOSTON SVGS BK BOSTON MA
B CD
245
1.500
06/23/21
NR
NR 1.55%
3.50
$100.00
1.500
$245,000
98.12
$1,339
Conditional Puts - Death of holder
27113PBEO
0.14
05/09/17
2.037
$245,000
$240,404
($4,596)
FEDERAL HOME LN MTG CORP CALL 2%
B Agency
500
2.000
07/26/21
Aaa
AA- 3.19%
3.56
$100.00
2.000
$500,000
99.40
$2,667
Callable 01/18@100
3134GBYJ5
0.15
07/26/17
2.168
$500,000
$496,990
($3,010)
FEDERAL HOME LOAN MORTGAGE CORP
B Agency
500
1.500
10/28/21
Aaa
AA+ 3.20%
0.98
$100.00
1.000
$500,000
99.69
$83
Callable 01/18@100 - Multi -Step Coupon
3134GASK1
0.01
05/09/17
1.822
$500,000
$498,430
($1,570)
FEDERAL HOME LOAN MTG CORP
B Agency
900
1.000
11/19/21
Aaa
AA+ 5.77%
1.99
$99.90
1.190
$899,100
99.72
$4,075
Callable 11/17@100 - Multi -Step Coupon
3136G2SA6
0.05
05/09/17
2.118
$899,100
$897,462
($1,638)
MIZRAHI TEFAHOT BANK, LTD
B CD
245
1.250
11/30/21
NR
NR 1.58%
0.07
$100.00
1.247
$245,000
100.01
$545
Callable 11/17@100 - Multi -Step Coupon - Co
606857Q78
0.00
05/09/17
1.112
$245,000
$245,025
$25
STATE BK INDIA NEW YORK N Y
B CD
247
2.350
01/26/22
NR
NR 1.60%
3.99
$100.00
2.349
$247,000
100.86
$1,590
Conditional Puts - Death of holder - Restrict
8562845Z3
0.18
05/09/17
2.136
$247,000
$249,117
$2,117
GOLDMAN SACHS BK USA NEW YORK
B CD
247
2.300
03/08/22
NR
NR 1.60%
4.10
$100.00
2.299
$247,000
100.56
$872
Conditional Puts - Death of holder
38148PGX9
0.19
05/09/17
2.165
$247,030
$248,371
$1,341
COMENITY BK WILMINGTON DE
A CD
200
2.300
03/29/22
NR
NR 1.29%
4.19
$100.00
2.300
$200,000
100.51
$63
Conditional Puts - Death of holder
20036DXN2
0.18
03/29/17
2.180
$200,000
$201,010
$1,010
SYNCHRONY BK RETAIL CTF DEP PROGR
B CD
245
2.400
04/07/22
NR
NR 1.59%
4.17
$100.00
2.400
$245,000
100.90
$435
Conditional Puts - Death of holder - Restrict
87164XPZ3
0.20
05/09/17
2.185
$245,000
$247,203
$2,203
MARYSVILLE MICH PUB SCHS DIST GO U
B Muni -Taxable MI
500
2.317
05/01/22
Aa1
3.15%
4.23
$98.85
2.565
$494,230
98.07
$64
TAXABLE -Material Events
574446GV6
0.21
05/09/17
2.778
$494,230
$490,330
($3,900)
NEW YORK N Y CITY TRANSITIONAL FIN A
B Muni -Taxable NY
500
1.650
05/01/22
Aa1
AAA 3.13%
4.30
$99.43
1.771
$497,125
97.25
$46
Make Whole Call Only - Make Whole Call Exp
64971 WJ35
0.21
05/09/17
2.298
$497,125
$486,245
($10,880)
JP MORGAN CHASE BANK NA
B CD
245
1.250
05/31/22
NR
NR 1.57%
2.50
$100.00
1.243
$245,000
99.65
$1,309
Callable 11/17@100 - Multi -Step Coupon - Co
48125Y21_7
0.08
05/09/17
1.584
$245,000
$244,130
($870)
FEDERAL HOME LN MTG CORP CALL STE
B Agency
1,000
2.100
07/27/22
Aaa
AA+ 6.42%
2.63
$100.00
2.100
$1,000,000
99.92
$5,542
Callable 01/18@100 - Multi -Step Coupon
3134GBYN6
0.08
07/27/17
2.129
$1,000,000
$999,220
($780)
AMERICAN EXPRESS CENTURIAN BK CTF
B CD
245
2.350
08/08/22
NR
NR 1.58%
4.46
$100.00
2.350
$245,000
100.10
$1,372
Conditional Puts - Death of holder - Restrict
02587DV47
0.23
08/08/17
2.328
$245,000
$245,233
$233
FEDERAL HOME LOAN MORTGAGE CORP
B Agency
500
2.000
08/22/22
3.20%
2.70
$100.00
2.000
$500,000
99.52
$1,944
Callable 11/17@100 - Multi -Step Coupon
3134GBB27
0.09
08/22/17
2.179
$500,000
$497,575
($2,425)
ALLEGIANCE BK TEX HOUSTON ACQUIRE
B CD
245
2.200
11/03/22
NR
NR 1.57%
4.73
$100.00
2.200
$245,000
99.52
$0
Conditional Puts - Death of holder - Restrict
01748DAY2
0.24
11/03/17
2.302
$245,000
$243,817
($1,183)
DISCOVER BK GREENWOOD DEL
B CD
245
2.450
11/18/22
NR
NR 1.58%
4.67
$100.00
2.450
$245,000
100.55
$2,779
Conditional Puts - Death of holder
254672WU8
0.25
05/09/17
2.333
$245,000
$246,350
$1 350
Please see the last page of this report for detail.
Page 38 of 42
Multiple Portfolios
POSITION DETAIL as of 11/01/2017 Page 3 of 3
'See glossary for ACCT legend
Please see the last page of this report for detail.
Page 39 of 42
A Type St
Qty
Cpn
Maturity
Mdy S&P % Mkt
Duration
Acq Cost
Acq Yid
$ Acq Cost
Mkt Price
Accrued Int
Security Description
C CUSIP
Insurer
Convexity
Acq Date
Mkt Yid
$ Adj Cost
Mkt $ Value
Unreal Gn/Ls
WELLS FARGO BANK NA 84 MO
B CD
245
1.650
11/23/22
NR NR 1.58%
1.04
$100.00
1.650
$245,000
100.44
$1,816
Callable 11/18@100 - Multi -Step Coupon -Co
94986TWE3
0.02
05/09/17
1.226
$245,000
$246,085
$1,085
COMMERCE CALIF CMNTY DEV COMMN S
B Muni -Taxable CA
500
3.000
08/01/24
AA 3.18%
6.01
$105.32
2.200
$526,595
98.91
$3,833
DID - TAXABLE - Material Events -AGMC, in
20056UAV6
AGMC
0.42
05/09/17
3.180
$524,930
$494,550
($30,380)
NEW YORK N Y CITY TRANSITIONAL FIN A
B Muni -Taxable NY
500
2.600
11/01/24
Aa1 AAA 3.18%
6.35
$97.35
2.998
$486,750
98.85
$72
Callable 11/22@100 -TAXABLE -Material Ev
64971QJ38
0.46
05/09/17
2.781
$486,750
$494,270
$7,520
HSBC BANK USA, NATIONAL ASSOCIATIO
B CD
240
2.250
03/11/25
NR NR 1.55%
2.27
$100.00
2.249
$240,000
100.59
$784
Callable 03/20@100 -Multi-Step Coupon -Co
40434ASB6
0.06
05/09/17
1.991
$240,000
$241,418
$1,418
'See glossary for ACCT legend
Please see the last page of this report for detail.
Page 39 of 42
HRA
HUTCHINSON NOUSMIG AN13
REDEVELOPMENT AUTHORITY
Regular Board Meeting Tuesday, October 17, 2017, 7:00 AM
Minutes
1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members
Present: Gary Forcier, Steve Jensen, and Nikki Willemssen. Staff Present: Jean Ward and Judy
Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 19, 2017
Nikki Willemssen moved to approve the Minutes of the regular board meeting as written. Steve
Jensen seconded and the motion carried unanimously.
FINANCIAL REPORTS
a. Steve Jensen moved to approve City Center General Fund payments of $25,056.00 for checks
8879 to 8887. Nikki Willemssen seconded and the motion carried unanimously.
b. Steve Jensen moved to approve City Center September 30, 2017 financial statements. Nikki
Willemssen seconded and the motion carried unanimously.
c. Steve Jensen moved to approve Park Towers operating account payments of $67,271.07 for
checks 14085 to 14112 and approve Park Towers Security Account payments of $185.96 for
checks 1558. Nikki Willemssen seconded and the motion carried unanimously.
d. Gary Forcier moved to approve Park Towers August 2017 Financial Reports. Nikki
Willemssen seconded and the motion carried unanimously.
e. Steve Jensen moved to approve Resolution #2017-8 adopting the Housing & Redevelopment
Fund Balance Policy. Gary Forcier seconded and the motion carried unanimously.
f. Steve Jensen moved to approve the HRA Cash Balance Analysis Report 1012017. Nikki
Willemssen seconded and the motion carried unanimously.
g. Nikki Willemssen moved to approve assignment up to $150,000 in operating fund reserve to
2017 Park Towers Building Improvement Plan. Steve Jensen seconded and the motion carried
unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report — 99% occupied.
b. Park Towers' October Newsletter: FYI
c. FYI Low Loss Ratio Award
d. Jean Ward update the Board on the Operating subsidy offset litigation.
5. SEPTEMBER 2017 VACANCY RATE of 1.76 — no change from 2016 for Market Rate General
Occupancy.
6. CONSIDERATION OF RESOLUTION #2017-9 AUTHORIZING EXECUTIVE DIRECTOR TO
BID AND MAKE PAYMENT UP TO $2,000 (EXCLUDING ASSESSMENTS) AT TAX
FORFEITURE AUCTION FOR 25 JEFFERSON STREET.
The tax forfeiture auction is scheduled for November 16, 2017 at 9:00 A.M.
Steve Jensen moved to approve Resolution #2017-9 Authorizing Executive Director to Bid and
Make Payment up to "$5,000" (Excluding Assessments) at tax forfeiture auction for 25 Jefferson
Street. Nikki Willemssen seconded and the motion carried unanimously.
October 17, 2017 Minutes Page 1 of 2
7. UPDATE ON TAX FORFEITURE PROPERTY AT 486 CALIFORNIA STREET.
Habitat for Humanity will be declining to bid at tax forfeiture auction on 486 California Street.
However, more information will be needed to decide if the HRA should purchase that lot, since
there is a large utility easement that crosses the property and a house with a garage would need to
fit in the available space taking into account the easement. In addition, the marketability is limited
and is estimated to need considerable resources in value gap (Total Development Cost — Appraised
Value) and possibly affordability gap (Appraised value — purchaser financing available). Staff will
be getting more information to present to the Board.
CONSIDERATION OF ASSIGNING $170,000 IN CONSTRUCTION FINANCING FOR 25
JEFFERSON FROM HRA AVAILABLE BALANCE WITH VALUE GAP FOR PROJECT
FROM TIF AVAILABLE BALANCE.
Steve Jensen moved to assign $170,000 in construction financing for 25 Jefferson from HRA
available balance with value gap for project from TIF available balance. Nikki Willemssen
seconded and the motion carried unanimously.
9. CONSIDERATION OF AUTHORIZING PURCHASE OFFER OF UP TO $5,000 FOR CITY
COUNCIL DESIGNATED PUBLIC NUISANCEIHAZARDOUS BUILDING AT 141 5TH AVE
NE SUBJECT TO ENTERING INTO A SHARED DRIVEWAY AGREEMENT WITH BRIX &
STIX, OWNERS OF 125 5TH AVE NE, TO BE DRAFTED BY MARC SEBORA.
Steve Jensen moved to authorize the purchase offer of up to $5,000 for City Council designated
Public Nuisance/Hazardous Building at 1415 1h Ave NE subject to entering into a shared driveway
agreement with Brix & Stix, owners of 125 5" Ave NE, to be drafted by Marc Sebora. Nikki
Willemssen seconded and the motion carried unanimously.
10. CONSIDERATION OF ASSIGNING $100,000 TO FIRST TIME HOMEBUYER WORKFORCE
INITIATIVE LIVE AND WORK IN HUTCHINSON AVAILABLE JANUARY 1, 2018
Nikki Willemssen moved to assign $100,000 to First Time Homebuyer Workforce Initiative Live
and Work in Hutchinson available January 1 2018. Steve Jensen seconded and the motion carried
unanimously.
11. FYI 2017 HUTCHINSON FORECLOSURES
12.2017 THIRD QUARTER HOUSING DATA
Jean Ward reviewed with the Board the 2017 third quarter housing data.
13. ADJOURNMENT
Steve Jensen moved to adjourn and Nikki Willemssen seconded. There being no other business,
Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary For�ier, Secretary/Treasurer
October 17, 2017 Minutes Page 2 of 2
A RESOLUTION IN SUPPORT OF A WELCOMING AND INCLUSIVE COMMUNITY
WHEREAS, John, Judson and Asa Hutchinson believed in the equality of people and used their musical
talents to advocate for the abolishment of slavery in the 1800's; and
WHEREAS, the Hutchinson brothers founded the City of Hutchinson, MN in 1855 in part on the principal
of equal rights for women; and
WHEREAS, Hutchinson was also founded in part on the principle of religious tolerance and as a result
land was set aside for "Humanities Church"; and
WHEREAS, Hutchinson is now home to international and national industries, retailers and other
businesses; and
WHEREAS, national and state demographic trends project an inevitable increase in the diversity of the
population; and
WHEREAS, individuals and families of diverse backgrounds will be important for Hutchinson to continue
to grow and to meet future workforce needs; and
WHEREAS, diversity enriches us as individuals and as a community; and
WHEREAS, discrimination demeans the dignity of persons, threatens people's rights and privileges, and
menaces the institutions and foundations of democracy;
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MN:
1. That the City of Hutchinson is welcoming to all residents without regard to age, gender, sexual
orientation, socio-economic status, ethnicity, religion, or country of origin, and we renew our
commitment that Hutchinson will continue to be a community in which all people have the right
to pursue life, liberty and happiness free of discrimination, hatred and violence; and
2. That City ordinances, policies, procedures, programs and services will reflect a welcoming and
inclusive community that celebrates diversity, promotes equality and fosters respect for all
persons.
3. The City will partner with businesses and other institutions to support immigrants and
newcomers as appropriate.
RM