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cp08-22-2017C CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 NOTICE OF A SPECIAL CITY COUNCIL `'WORKSHOP Tuesday, August 22, 2017 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, August 22, 2017, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • Review Capital Improvement Plan DATED: August 17, 2017 POSTED: City Center S Matth Jaunich, City Ad trator HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 22, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Riverside Assembly of God Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14764 - Acceptance of Donation from Hutchinson Bus Line — Retired School Bus to Hutchinson Police Department PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 8, 2017 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14752 — Resolution to Sell Bicycles at Auction (b) Consideration for Approval of Resolution No. 14753 — Resolution to Donate Unclaimed Property (c) Consideration for Approval of Street Closure for Crosspoint Church Block Party on August 26, 2017 (d) Consideration for Approval of Out -of -State Travel Request for Mike Lien to Attend the 2017 Sensus Research Conference in Dallas, Texas from October 22-25, 2017 (e) Consideration for Approval of Out -of -State Travel Request for Eric Kilian to Attend the National Tactical Officers Association (NTOA) Annual Conference in Phoenix, Arizona from September 23-29, 2017 CITY COUNCIL AGENDA AUGUST 22, 2017 (f) Consideration for Approval of Resolution No. 14755 — Resolution Adopting Findings of Fact and Reasons for Approval of a Site Plan and Variance to Reduce Parking Stall Size and Street Right -of -Way Setback for a Proposed Hotel Located at 416 Prospect Street NE with Favorable Planning Commission Recommendation (g) Consideration for Approval of Resolution No. 14756 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit to Move in a Detached Garage in the C-3 Zoning District with Favorable Planning Commission Recommendation (h) Consideration for Approval of Resolution No. 14763 — Resolution Calling Public Hearing on the Intention to Issue General Obligation Street Reconstruction Plan Bonds and the Proposal to Adopt a Street Reconstruction Plan Therefor (i) Consideration for Approval of Items for 2nd Avenue SE Bridge Replacement (Letting No. 2, Project No. 18-02) 1. Resolution No. 14761 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 14762 - Resolution Receiving Report and Calling Hearing on Improvement 0) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. 9. ASSESSMENT HEARING AND PROJECT AWARD FOR CITY ALLEY 936 IMPROVEMENTS PROJECT (LETTING NO. 13, PROJECT NO. 17-13) �a) Resolution No. 14757 - Resolution Adopting Assessment b) Resolution No. 14758 - Resolution Accepting Bid and Awarding Contract 10. CITY ALLEY 952 IMPROVEMENTS PROJECT (LETTING NO. 14, PROJECT NO. 17- 14) (a) Resolution No. 14759 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 14760 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids purpose o t is portion oJ the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 11. REVIEW OF 2016 CITY ENERGY USAGE AND CONSERVATION EFFORTS 12. REVIEW OF TRUNK HWY 15/MAIN STREET RECONSTRUCTION PROJECT DOWNTOWN ALIGNMENT RECOMMENDATION UNFINISHED BUSINESS NEW BUSINESS 2 CITY COUNCIL AGENDA AUGUST 22, 2017 13. APPROVE/DENY ORDINANCE NO. 17-776 — AN ORDINANCE AMENDING SECTION 154.141(0) — DYNAMIC SIGNS (WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR SEPTEMBER 12, 2017) 14. APPROVE/DENY ITEMS FOR SOUTH CENTRAL DRAINAGE AREA IMPROVEMENTS 15. APPROVE/DENY SETTING COUNCIL BUDGET WORKSHOP FOR SEPTEMBER 12, 2017 16. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR SEPTEMBER 26, 2017, AT 4:30 P.M. TO REVIEW WASTEWATER TREATMENT FACILITY SOLAR ARRAY ITEMS GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Tall Grass/Noxious Weed Monthly Report for July 2017 �b) City of Hutchinson Financial Report and Investment Report for July 2017 c) Hutchinson Housing and Redevelopment Authority Board Minutes from August 16, 2016 (annual meeting) and July 18, 2017 MISCELLANEOUS 18. STAFF UPDATES 19. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Donation of a Bus Department: Police LICENSE SECTION Meeting Date: 8/22/2017 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Recognition of Gifts/Donations Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Police Department would like acknowledge and thank the Hutchinson Bus Line, specifically Lyle Hicks owner and Paul Meyer Manager, for their kind donation of a retired school bus to the Department for training purposes. This bus will be placed at the Hutchinson Police/Fire Training Facility to assist the police department members as part of varies training scenarios. This retired school bus with will allow the police department to train in real life scenarios of school bus evacuations, hostage situations, and caring for injured from a school bus collision. This school bus will replace the bus that is currently at the training facility and has been for approximately the past 20 years. The current bus, which is a Metro Transit bus, has deteriorated over the years to the point that it is no longer useful and will now disposed of for scrap. BOARD ACTION REQUESTED: Request Acceptance Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 14764 RESOLUTION ACCEPTING A DONATION PROPERTY WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens; and, WHEREAS, the following organization has offered to contribute personal property set forth below to the City of Hutchinson: Name of Donor Hutchinson Bus Line Type of Property Retired School Bus WHEREAS, it is the intention of the Police Department to use the donation for training purposes for use at the Hutchinson Police/Fire Training Facility; and WHEREAS, the City Council hereby finds that it is appropriate to accept the donation offered, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: THAT, the donation described above are hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 22nd day of August 2017. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, AUGUST 8, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Chad Czmowski and Steve Cook. Member absent was Mary Christensen. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that he would like to add Item 13.1 to set the site visit to Uponor in Apple Valley as a special meeting. Motion by Lofdahl, second by Czmowski, to approve the agenda with the addition noted. Motion carried unanimously. 2. INVOCATION — Due to the absence of a pastor, a moment of silence was observed. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Cook recognized local businesses, Stearnswood and 3M, for their anniversaries of being in Hutchinson and their great contributions to the city. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of July 25, 2017 Motion by Czmowski, second by Cook, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies (b) Consideration for Approval of Assigning $1000 "City of Excellence" Award to EDA for Tigerpath (c) Consideration for Approval of Resolution No. 14748 — Resolution Authorizing Business Development Infrastructure Application CITY COUNCIL MINUTES AUGUST 8, 2017 (d) Consideration for Approval of Resolution No. 14749 — Resolution Approving State of Minnesota Joint Powers Agreements with the City of Hutchinson on Behalf of its City Attorney and Police Department (e) Consideration for Approval of Resolution No. 14750 — Resolution Calling for a Public Hearing on the Proposed Adoption of a Modification to the Development Program for Development District No. 4 and the Proposed Establishment of Tax Increment Financing District No. 4-19 (f) Consideration for Approval of Joint Powers Agreement with City of Minneapolis to Provide Support for the 2018 NFL Super Bowl (g) Consideration for Approval to Purchase Annual Bag Film Order for CreekSide (h) Consideration for Approval of Issuing Transient Merchant License to Jodi Swaja to Conduct Clothing Sales (i) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Lofdahl, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. TAX ABATEMENT HEARING ON A PROPOSED TAX ABATEMENT PROGRAM AND THE GRANTING OF A BUSINESS SUBSIDY (a) Resolution No. 14751 — Resolution Approving Property Tax Abatements for the Uponor Manufacturing Facility Project Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that UPONOR, a Finnish company that manufactures plastic piping and related plumbing products, has purchased the 237,000 square foot TDK/HTI manufacturing building. The Minnesota Department of Employment and Economic Development is providing economic development assistance for the project and the company is requesting, economic development assistance from the City. The project will create at least 100Jobs within the next two years and result in a very substantial investment in the community. It is being proposed that the City provide an abatement of property taxes projected to be created by the project in the amount of $902,291 over the course of 15 years. UPONOR's goal is to begin production in early 2019. Phase I of the project was simply acquisition of the property. Phase II of the project is the conversion of the building for UPONOR's manufacturing process along with the creation of additional green spaces to better separate the property from the neighbors. This would involve eliminating some of the existing parking lot to create additional green space. Mr. Seppelt explained that the EDA Board of Directors has carefully reviewed the project and is recommending a tax abatement in the amount up to $902,291 over 15 years. Key points established by the EDA Board are that this would not be an abatement of existing property taxes — only the increase brought about by a project; the abatement would be provided on a strictly "pay-as-you-go" basis; abatement would not exceed 15 years; and the City reimburses itself for expenses incurred in setting up the tax abatement. The benefits to the community as part of this project include: increased tax base for the school district; increased tax base for the county; another larger power customer for Hutchinson Utilities Commission; at least 100 new jobs; wages will be in excess of $4 million annually; local contractors will receive significant additional business; and the employment base of the community will be diversified. Mr. Seppelt provided a description of the subsidy, including the amount and type of the subsidy; a statement of the public purposes of the subsidy; measurable, specific and tangible goals for the subsidy; a description of the financial obligation of the recipient if the goals are not met; a statement of why the subsidy is needed; a commitment to continue operations in the jurisdiction where the subsidy is used for at least five years after the benefit date; the name and address of the parent corporation of the recipient; and a list of all financial assistance by all grantors for the project. CITY COUNCIL MINUTES AUGUST 8, 2017 Brad Beckman, UPONOR, presented before the Council. Mr. Beckman noted that the company's master plan includes growth. Mr. Beckman explained that the attraction to Hutchinson is the work force that is available, as well as other location factors. Mr. Beckman spoke about UPONOR. Motion by Czmowski, second by Lofdahl, to open public hearing. Motion carried unanimously. No public comments were received. Motion by Cook, second by Czmowski, to close public hearing. Motion carried unanimously. Shelly Eldridge, Ehlers & Associates, presented before the Council. Ms. Eldridge described the use of tax abatement for these purposes. Motion by Czmowski, second by Cook, to approve Resolution No. 14751. Motion carried unanimously. MWNICATIONS REQUESTS AND PETITIONS purpose oJ this portion oJ the agen a is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. REVIEW OF SOUTH CENTRAL DRAINAGE AREA STUDY Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff and a consulting engineer have been reviewing how to appropriately address a long-term, significant drainage situation within the south central area of the city. The consulting engineer has prepared a report outlining the preliminary design of a stormwater pond facility within Linden Park. The associated local storm sewer system improvements are a necessary component of addressing the overall drainage dynamics. Over the years, staff has had neighborhood meetings and conducted neighborhood surveys regarding drainage in the area. If the pond project is delivered in 2018 as identified within the City's capital improvement plan, accommodations must be made to offset the elimination of two of the existing Linden Park ballfields. This means that City Parks representatives would like to start making modifications to existing ball field this Fall to allow for an appropriate period of time to order/install equipment and accomplish grading/restoration efforts. The current estimate relative toroposed improvements is $250,000. It is proposed to use stormwater utility funds to address City ball field needs in the near future. Mr. Exner clarified that staff is looking for direction on ballfield modifications at this time. Future actions and formal dedication of funds will be considered at the next Council meeting. Mr. Exner also noted that the full process will be followed in conducting this project with open houses and public hearings, but discussions are being held now mainly to address the ballfields. Mr. Exner reviewed in detail the technical memorandum prepared by the consulting engineer, SEH, Inc. The proposal includes placement of theand on the north side of Linden Park eliminating two ballfields. Mr. Exner noted that a decision needs to be made on building the ponds because if the decision is not to, then staff needs to focus on street improvements in the area. Dolf Moon, Parks & Recreation Director, presented before the Council. Mr. Moon reviewed solutions staff has developed as alternatives to the Linden Park ballfields. Mr. Moon noted that youth baseball/softball programs have declined 40% since 2009 and adult softball has declined 50% since 2009. Staff is proposing to make improvements at current fields including Northwoods, Linden, Riverside and Tartan using $250,000. These improvements will meet needs for the youth baseball and softball programs. These improvements include backstops, grading, ag lime, fencing and mounds. The proposed improvements will allow for multiple age groups, boys and girls, to utilize the same ballfields. CITY COUNCIL MINUTES AUGUST 8, 2017 Mr. Exner noted that formal consideration of utilizing funding for ballfield improvements will be brought before the Council at the next meeting. Bill Arndt, 1460 Calgary Lane SE, presented before the Council. Mr. Arndt noted he is opposed to eliminating two ballfields to build a pond system in this area. Mr. Arndt expressed that he feels it is too vital of a recreation area. Mr. Arndt asked if enough piping is going into the tile and perhaps there are other methods that could be used to address the drainage issues. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY RENEWING THE CITY'S CONTRIBUTION TO THE HUTCHINSON CENTER FOR THE ARTS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that this item was brought up at the last Council meeting following the Center for the Arts annual update. Mr. Jaunich noted that the city is currently a member of the Center for the Arts first joining in 2012 with a 3 -year commitment of $15,000 a year which was extended for another three years in 2014. The current 3 -year $15,000/year commitment ends at the end of this year. The question before the Council is if there is a desire to extend the City's membership with the Center for the Arts, and if so, for how long and for how much. Funding for this membership has historically come out of the Community Improvement Fund. The Center for the Arts have suggested an additional $5,000 a year for a total of $20,000 for specific proj ects. LuAnn Drazkowski, Center for the Arts, presented before the Council. Ms. Drazkowski explained that in addition to the City's renewal of the annualgrant, the Center for the Arts is requesting an additional yearly grant of up to $5000 for actual expenses related to a special project. Three programming priorities have been identified with these additional funds which include arts education — Immersive Visual Arts Workshop for Youth & Seniors; arts entertainment — Touring Group Performance, and community engagement — Place Based/Community Driven Public Art Activities. Motion by Cook, second by Czmowski, to approve renewing the City's contribution to the Hutchinson Center for the Arts in the amount of $15,000 for a three-year commitment using Community Improvement Funds. Motion carried unanimously. Council Member Cook noted that the CFA has also requested another $5000 a year for a total of $20,000 for specific projects that have been identified. If the Council agrees to provide additional funding, the CFA will further develop plans for specific projects and bring them before the Council. Lisa Bergh, CFA Director, presented before the Council and explained some of the ideas of projects being considered. Matt Jaunich asked that if the Council desires to provide additional funds for specific projects, they should identify where those funds should come from since staff and Council are in the midst of forming a preliminary budget. The Council will provide feedback to the CFA on what programming areas they would like these additional funds used for. Discussion was held on art education since the school district has cut art education at the middle school level. 11. APPROVE/DENY RESOLUTION NO. 14747 - ACCEPTING BID AND AWARDING CONTRACT FOR HOTEL SITE ACCESS ROADWAY IMPROVEMENTS .19 CITY COUNCIL MINUTES AUGUST 8, 2017 Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that four bids were received for the hotel site access roadway improvements project. The low bidder is Rosti Construction of Jordan, Minnesota with a bid of $467,938.55. This project is included in the City's proposed 2017 Infrastructure Improvement Program. The final completion date is scheduled for October 27, 2017. The project includes an access road from Prospect Street NE approximately 520 LF to the west which will include new roadway implementation by construction of grading, retaining walls, curb and gutter, draintile, bituminous surfacing, stormwater/drainage features, street lighting, landscaping, restoration and appurtenances. Council Member Cook noted that the developer did come to Hutchinson and met with local officials and he feels comfortable with the project. Mr. Exner noted that staff will need to remedy an elevation issue between the hotel site's final design and the City's design of the roadway. That means a change order will most likely have to come before the Council during the project phase. The Infrastructure Improvement Program contingency fund will cover the cost of the change order. Mr. Jaunich noted that the developer's site plan will be before the Planning Commission next week. Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14747. Motion carried unanimously. 12. APPROVE/DENY REQUEST FOR PROPOSALS FOR SANITARY SEWER COLLECTION SYSTEM ANALYSIS John Olson, Public Work Manager, presented before the Council. Mr. Olson noted that issues related to inflow and infiltration into the wastewater treatment facility were evident during last year's major storm. Since the wastewater treatment facility was rehabilitated, there have been indications of serious inflow and infiltration, but capacity has generally been adequate to withstand significant storms. As development has resurged and to maximize efficiencies, it has become apparent to staff that a renewed focus on addressing inflow and infiltration is in the City's best interest. Staff has drafted a request for proposals to be completed by Spring 2018 to address a few key comjponents of the beginnings of a comprehensive inflow and infiltration program that is proposed to be built up over the next few years. The RFP focuses on a few main issues including identifying sewer sheds; identifying potential sub -sewer sheds in the large area served by the City's main lift station; assigning standard water consumption rates for each sewer shed, based on industry standard water consumption for various customer types, and compare flows to lift station pumping records; focusing on smaller, outlying sewer sheds first to determine potential inflow and infiltration in those sewer sheds, while preparing for future flow monitoring efforts in sub - sewer sheds of the large area served by the main lift station in the future. Existing data available from the City's GIS system, automated meter reading system and utility billing systems will be utilized as part of this analysis. The Capital Improvement Plan identifies $80,000 per year for sanitary sewer and $20,000 per year for storm sewer collection systems maintenance. Costs of this work are proposed to be paid for form these funds. Motion by Cook, second by Czmowski, to approve request for proposals for sanitary sewer collection system analysis. Motion carried unanimously. 13. APPROVE/DENY SETTING COUNCIL BUDGET WORKSHOP FOR AUGUST 22, 2017, AT 4:00 P.M. TO REVIEW CAPITAL IMPROVEMENT PLAN Motion by Czmowski, second by Cook, to approve setting Council budget workshop for August 22, 2017, at 4:00 p.m. Motion carried unanimously. 5 CITY COUNCIL MINUTES AUGUST 8, 2017 13.1 APPROVE/DENY SETTING SPECIAL MEETING FOR AUGUST 21, 2017, AT UPONOR HEADQUARTERS IN APPLE VALLEY, MINNESOTA Matt Jaunich noted that UPONOR has invited City officials to visit their headquarters in Apple Valley, Minnesota on August 21, 2017, at 10:00 a.m. Motion by Cook, second by Forcier, to set special meeting for August 21, 2017, for site visit to UPONOR. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS NHSCELLANEOUS 15. STAFF UPDATES Kent Exner — Mr. Exner noted that School Road was opened up as of last Friday. He cautioned people to drive slowly and signs are up indicating a speed of 20 mph at this time due to construction activities taking place. Hwy 15/Main Street public meeting is set for August 24, 2017, from 4:30 — 6:30 pm at the Event Center. An invite only meeting will be held at 8:00 a.m. on August 24, 2017, at the Chamber of Commerce in the hotel lobby to meet with Main Street business owners. Motion by Cook, second by Forcier, to set August 24, 2017, at 8:00 a.m. and 4:30 p.m. to attend Hwy 15/Main Street open houses. Motion carried unanimously. Matt Jaunich — Mr. Jaunich reminded the Council of the Creekside tour scheduled for tomorrow at 3:30 p.m.; Mr. Jaunich also noted that attended the CGMC Summer Conference and one session was on regulation and shared some frustrations of the CGMC. 16. COUNCIL/MAYOR UPDATE Steve Cook - Council Member Cook noted that the City is expected to receive an additional $100,000 in LGA; He also spoke of grant funding available for roadway projects; He also spoke of community diversification and how important it is — he found on the LMC's web site some training opportunities, but also found a program through the Blandin Foundation that provides four sessions on diversification. He has left a message to gain more information and will pass that along. ADJOURNMENT Motion by Czmowski, second by Lofdahl, to adjourn at 8:10 p.m. Motion carried unanimously. rel HUTCHINSON CITY COUNCIL ci=y-f� Request for Board Action 7AL =-ft Agenda Item: Resolution for sale of unclaimed bicycles to be sold at auction Department: Police LICENSE SECTION Meeting Date: 8/22/2017 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: RESOLUTION TO SELL AT AUCTION Unclaimed Bicycles BOARD ACTION REQUESTED: The Hutchinson Police Department recommends approval of resolution to sell unclaimed bicycles at auction Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION TO SELL AT AUCTION Unclaimed Property Resolution No. 14752 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." Adopted by the City Council this 22nd day of August, 2017 Mayor City Administrator Attachment A Blue Wheelchair Red/Black 3 Wheel bicycle Purple/Pink Roadmaster Ultra Terrain Black Roadmaster Bicycle Red Huff Kid's Bicycle Purple Roadmaster Mt. Fury White Pacific Arrow Pink/White Huff Kid's Bicycle White Mongoose 2.1 Ledge Red Huffy Trailrunner Black Hyper HPR Bicycle Green Huffy Manitoba Blue Takara Sun Devil Blue Magna Hardtail Blue Men's Bicycle Green Huffy Tar a Red/Gray Magna Men's Bicycle Black Men's Mongoose Bicycle Pacific Park Avenue no wheels Black Fuji Odessa Black Mongoose Element Silver/Red Roadmaster Mt. Fury White Mongoose Bicycle Silver Raleigh City Sport Uptown Blue Mongoose BYTE Silver/Pink Next Misty Black Next PX4.0 Teal Mongoose 100 Fling Lime Green Genesis Overkill Silver Razor Scooter Purple Kid's Scooter Blue Women's GT Flame Blue Mongoose MGX DXR Silver Globe Specialized Bicycle Schwinn High Plains(missing front tire Black Mongoose XR-5 Lavender Huffy Coran Brook(missing chain White Trek Bicycle Gray Trek Bicycle Bike Wheels/Tires 5 Camera & Tripod HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Resolution to sell City Property Department: Police LICENSE SECTION Meeting Date: 8/22/2017 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Requesting approval to donation of the following items to Twice as Nice. White Shirts (Qty. 10) Blue Shirts (Qty. 15) Teal Shirts (Qty. 13) Monkey Shirts (Qty. 5) Bullseye Shirts (Qty. 10) Sandals (Qty. 7 pair) Green Canvas Shoes (Qty. 4 pair) Tan Canvas Shoes (Qty. 2 pair) Children's Jeans (Qty. 33 pair) Black Sandals (Qty. 2 pair) Denim Shoes (Qty. 2 pair) Black Suede Sandals (Qty. 1 pair) Children's T-shirts (Qty. 23) Bronze Sandals, Size 9 (Qty. 2 pair) Sandals, Tan heeled (Qty. 2 pair) Broomstick Sandal, Size 9 (Qty. 1 pair) Dresses (Qty. 6) Girl's T-shirts (Qty. 11) Younique Black Snake Shoes (Qty. 1 pair) Girl's Sandals (Qty. 20 Pair) BOARD ACTION REQUESTED: The Hutchinson Police Department recommends approval Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: 0 Remaining Cost: $ 0.00 Funding Source: 0 RESOLUTION TO DONATE UNCALIMED PROPERTY Resolution No. 14753 WHEREAS, Hutchinson Police Services has accumulated found property; AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91 for the donation of found property. AND WHEREAS, the found property has been in the possession of Hutchinson Police Services for more than thirty days; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Hutchinson City Council hereby approves the donation of the found property on Attachment A to Twice is Nice Adopted by the City Council this 22nd day of August, 2017. Mayor City Administrator Attachment A White Shirts (Qty. 10) Blue Shirts (Qty. 15) Teal Shirts (Qty. 13) Monkey Shirts (Qty. 5) Bullse e Shirts (Qty. 10) Sandals (Qty. 7 air) Green Canvas Shoes (Qty. 4 air) Tan Canvas Shoes (Qty. 2 air) Children's Jeans (Qty. 33 air) Black Sandals (Qty. 2 air) Denim Shoes (Qty. 2 air) Black Suede Sandals (Qty. 1 air) Children's T-shirts (Qty. 23) Bronze Sandals, Size 9 (Q . 2 air) Sandals, Tan heeled (Qty. 2 air) Broomstick Sandal, Size 9 (Qty. 1 air) Dresses (Qty. 6) Girl's T-shirts (Qty. 11) Youni ue Black Snake Shoes (Qty. 1 air) Girl's Sandals (Qty. 20 Pair) HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Street Closure - Crosspoint Church Block Party Department: Police LICENSE SECTION Meeting Date: 8/22/2017 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The CrossPoint Church (1215 Roberts Rd SW) has requested authorization to set up barricades to block traffic flow on Roberts Rd in front of the church during a Block Party on Saturday August 26, 2017. The specific request is for the section of Roberts Road between School Road and Boulder Street be blocked off from 11:30-3:30 pm on Saturday, August 26, 2017. The reason for the equest is that they will be hosting a car show, as well as all of the parking for the church and event in the high school parking lot. There will be a significant amount of foot traffic between the school parking lot and the church's outdoor space during the block party. The Hutchinson Police has reviewed and approves of the plan. This road closure will have minimal impact since this area is already ready under a partial street closure that limits traffic. They have also reviewed this request with the Hutchinson School District to ensure traffic flow in to the High School parking would be accessible from School Rd with the construction project on that site. BOARD ACTION REQUESTED: Recommend approval Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Out -of -State Travel Request for Mike Lien to Attend 2017 Sensus Conference Department: PW/Eng LICENSE SECTION Meeting Date: 8/22/2017 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Please consider this request for Mike Lien, City Water Operator, to attend the 2017 Sensus Research Conference. The conference is October 22-25 in Dallas, Texas. This is a key yearly conference for on-going automatic meter reading (AMR) training and for meeting with Sensus technical support staff. The City of Hutchinson's switch to AMR in 2016 was a relatively smooth transition, but Water Department staff has had to deal with some new responsibilities and technologies without much additional AMR training or proactive technical support. Due to Mike's use of the Sensus Device Manager software on a daily basis, he monitors the system log, communication status, meter event queries, TGB status, RNI servers, job reports, meter reports, alerts, read validation, and data sync. At this conference, Sensus experts will provide technical training devoted to in-depth, how-to sessions covering network communications, security, and meter configuration. Also, other Sensus customers will share best practices and insights. The estimated cost for air fare, hotel, and conference is about $2,300. It would be wise to invest in this training to help City staff further maximize the value of the AMR system. BOARD ACTION REQUESTED: Approval of Out -of -State Travel Request for Mike Lien to Attend the 2017 Sensus Research Conference in Dallas, Texas, during October 22 - 25, 2017 Fiscal Impact: $ 2,300.00 Funding Source: Water Department Operations Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Out of State Travel Request - Eric Kilian Department: Police LICENSE SECTION Meeting Date: 8/22/2017 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: I am questing authorization to send Sgt. Eric Kilian to the National Tactical Officers Association (NTOA) Annual Conference in Phoenix on September 23rd through 29th, 2017. Sgt Kilian is a board member on the Minnesota Special Operation Training Association (SOTA) and as a board member he is invited to attend the national conference. This is a unique opportunity for a member of the Hutchinson Police department to be part of the national conversation on police tactics as nationally the public questions police responses to violent and potentially violent situations. The cost to the City of Hutchinson is minimal for the opportunity. The cost for the registration is being covered by NTOA and the cost for lodging and airfare will be covered by SOTA. The Hutchinson Police will have to cover Sgt Kilian's meals and wages during the conference. These costs will come from the Police Department's current training budget. Thank you for your consideration BOARD ACTION REQUESTED: request approval Fiscal Impact: Funding Source: Current Budget FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Consideration of Site Plan Approval and Variance - 416 Prospect St NE Department: Planning LICENSE SECTION Meeting Date: 8/22/2017 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has submitted applications for a site plan review and two variances for the development of new Cobblestone Hotel and Suites located at 416 Prospect Street NE, Hutchinson. The variance is being requested for the setback distance from the proposed hotel to the Highway 15 right-of-way and a reduction in the parking stall size. The hotel is proposed to be a 54 room hotel with access being provided off of Prospect St. NE. Several neighbors spoke regarding the project. Jim Riley, 465 Main St. N spoke against the project. He asked why the contaminated soils couldn't be fully cleaned up. Mr. Riley is concerned with commercial property being in this area, as well as it encroaching further north. Mr. Riley is also concerned about the view being lost. Mr. Riley said it appears this whole project is about money and that isn't right. Hillary Schumann, 486 Prospect St. NE , said she realizes Hutchinson probably needs another hotel but she would like to see more parking and has concerns that parking will spill into residential area. Linda Butzin, 16 5th Ave NE, had questions related to how much light will be leaving the site. Staff noted that light can't leave the site and can't cause glare on adjacent properties. The detailed photometric lighting plan provided by the developer was reviewed at this point. The Planning Commission discussed parking and the possible need for more parking somewhere off site. Staff indicated the hotel meets the zoning ordinance parking requirements but there may be a need for overflow parking off site. The Planning Commission also discussed the building aesthetics and said that they preferred the wood lap siding option over the efis stucco option. Staff concurred. The Planning Commission unanimously recommended approval of both the site plan and the variances. BOARD ACTION REQUESTED: Approval of site plan and variances. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14755 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN AND VARIANCE TO REDUCE PARKING STALL SIZE AND STREET RIGHT-OF-WAY SETBACK FOR A PROPOSED HOTEL LOCATED AT 416 PROSPECT ST NE. FACTS 1. The City of Hutchinson is the owner of the lot located at 416 Prospect St NE; and, 2. The subject property is legally described as: Lot 1, Block 1 Prochnow Addition, Hutchinson, MN 3. BriMark Builders has applied for site plan approval and variances to allow construction of a hotel located at 416 Prospect St NE, Hutchinson, MN. 4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well-planned, stable urban conditions. 5. The variance request is to decrease the allowable building setback from the right-of-way from 30 feet to 22.84 feet on the West Side of the proposed building. In addition, another variance is requested to decrease the allowable parking stall size from 8.5' x 20' to 9'x18'. 6. The property is located in the C-2 Automotive Service Commercial District. 7. The proposal would vary from Section 154.062 (E) (1) in that it would decrease the required building setback from the right-of-way from 30 feet to 22.84 feet and section 154.116 (A) (1) which would decrease the parking stall size from 8.5' x 20' to 9' x 18'. 8. The Planning Commission met on August 15, 2017 and considered the request and recommended approval of the site plan and variances with the following conditions: The site plan is acceptable contingent on the variances being approved and the other conditions noted below. b. Add high quality lap siding to the building in addition to the efts stucco to dress up the building to make it look nicer. C. Developer should properly address encountered contaminated or questionable soils/materials per the City's Response Action Plan and all MPCA requirements. d. Sidewalk connection from the hotel site to the State Highway sidewalk system should be installed (acquire MnDOT permit accordingly). e. Widen front sidewalk to 6' in an effort to offset the loss of width due to parked vehicle overhanging. f. Lengthen center aisle parking stalls to 19' (account for additional 2' by narrowing front landscaping area). g. Along the westerly edge of the site, Developer should determine necessary construction encroachments/disturbances onto MnDOT right-of-way (acquire MnDOT permit accordingly). Findings of Fact — Resolution # 14755 Hotel Site Plan and Variance Page 2 h. Along the northerly edge of the site, Developer should determine if any construction access/encroachments/disturbances (grading match point, fence installation, plantings, etc.) onto the adjacent private property are necessary and address them accordingly. i. Along the easterly edge of the site, Developer should determine if any construction access/encroachments/disturbances (retaining wall construction, grading match point, fence installation, etc.) onto the adjacent private property are necessary and address them accordingly. j. Make changes to landscape tree/shrub species per correspondence to Stu Sell on August 11, 2017. k. The proposed building and site improvements shall comply with the standards of the C-2 district and the Zoning Ordinance, as well as all other City regulations. 1. Exterior refuse collection area must be fully screened. In. SAC/WAC charges will be due at the time building permits are issued. n. A parkland contribution fee will be collected with the building permit. o. The property owner proposes to use the property in a reasonable manner as a hotel on a commercially zoned property. p. The landowner's problem is unique to the property. The property is uniquely shaped as compared to other commercial properties in the area, in addition there is significant topography to deal with on the site that makes development difficult. q. The request will not alter the essential character of the locality. The area is zoned commercial and there are other hotels on Highway 7 in the area. The building isn't going to look out of character being approximately 7 feet closer to the right of way line. r. The variance is in harmony with the purpose and intent of the ordinance. S. The variance is consistent with the Master Plan for this area. 9. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on August 22, 2017 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the site plan and variances with the following conditions. a. The site plan is acceptable contingent on the variances being approved and the other conditions noted below. b. Add high quality lap siding to the building in addition to the efis stucco to dress up the building to make it look nicer. C. Developer should properly address encountered contaminated or questionable soils/materials per the City's Response Action Plan and all MPCA requirements. d. Sidewalk connection from the hotel site to the State Highway sidewalk system should be installed (acquire MnDOT permit accordingly). e. Widen front sidewalk to 6' in an effort to offset the loss of width due to parked vehicle overhanging. f. Lengthen center aisle parking stalls to 19' (account for additional 2' by narrowing front landscaping area). g. Along the westerly edge of the site, Developer should determine necessary construction encroachments/disturbances onto MnDOT right-of-way (acquire MnDOT permit accordingly). h. Along the northerly edge of the site, Developer should determine if any construction access/encroachments/disturbances (grading match point, fence installation, plantings, etc.) onto the adjacent private property are necessary and address them accordingly. i. Along the easterly edge of the site, Developer should determine if any construction access/encroachments/disturbances (retaining wall construction, grading match point, Findings of Fact — Resolution # 14755 Hotel Site Plan and Variance Page 3 fence installation, etc.) onto the adjacent private property are necessary and address them accordingly. j. Make changes to landscape tree/shrub species per correspondence to Stu Sell on August 11, 2017. k. The proposed building and site improvements shall comply with the standards of the C-2 district and the Zoning Ordinance, as well as all other City regulations. 1. Exterior refuse collection area must be fully screened. In. SAC/WAC charges will be due at the time building permits are issued. n. A parkland contribution fee will be collected with the building permit. o. The property owner proposes to use the property in a reasonable manner as a hotel on a commercially zoned property. p. The landowner's problem is unique to the property. The property is uniquely shaped as compared to other commercial properties in the area, in addition there is significant topography to deal with on the site that makes development difficult. q. The request will not alter the essential character of the locality. The area is zoned commercial and there are other hotels on Highway 7 in the area. The building isn't going to look out of character being approximately 7 feet closer to the right of way line. r. The variance is in harmony with the purpose and intent of the ordinance. S. The variance is consistent with the Master Plan for this area. APPLICABLE LAW 10. The site plan review request meets the standards as required in Section 154.174 of the City of Hutchinson Municipal Code. 11. Minnesota Statue Section 462.357, subd. 6 provides: a. Variances shall only be permitted (a) when they are in harmony with the general purposes and intent of the ordinance and (b) when the variances are consistent with the comprehensive plan. b. Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. "Practical difficulties," as used in connection with the granting of a variance, means that (a) the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (b) the plight of the landowner is due to circumstances unique to the property not created by the landowner; and (c) the variance, if granted, will not alter the essential character of the locality. c. City ordinance allows variances if the strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of the ordinance and when the variances are consistent with the comprehensive plan. CONCLUSIONS OF THE LAW 12. The proposed site plan preserves and promotes attractive, well-planned, stable urban conditions. 13. The requested site plan is consistent with the comprehensive plan. 14. The property owner proposes to use the property in a reasonable manner as a hotel on a commercially zoned property. Findings of Fact — Resolution # 14755 Hotel Site Plan and Variance Page 4 15. The landowner's problem is unique to the property. The property is uniquely shaped as compared to other commercial properties in the area, in addition there is significant topography to deal with on the site that makes development difficult. 16. The request will not alter the essential character of the locality. The area is zoned commercial and there are other hotels on Highway 7 in the area. The building isn't going to look out of character being approximately 7 feet closer to the right of way line. 17. The variance is in harmony with the purpose and intent of the ordinance. 18. The variance is consistent with the Master Plan for this area. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a site plan and variance approval to allow construction of a hotel at 416 Prospect St SE, Hutchinson, MN is approved. Adopted by the City Council this 22nd day of August, 2017. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: August 10, 2017 for August 15, 2017, Planning Commission Meeting Application: CONSIDERATION OF REQUEST FOR A SITE PLAN REVIEW AND VARIANCE FOR COBBLESTONE HOTEL LOCATED AT 416 PROSPECT ST NE, HUTCHINSON. Applicant: BriMark Builders SITE PLAN REVIEW AND VARIANCE Brief Description The applicant has submitted applications for a site plan review and two variances for the development of new Cobblestone Hotel and Suites located at 416 Prospect Street NE, Hutchinson. The variance is being requested for the setback distance from the proposed hotel to the Highway 15 right-of-way and a reduction in the parking stall size. The hotel is proposed to be a 54 room hotel with access being provided off of Prospect St. NE. Site Plan Review and Variances Cobblestone Hotel and Suites — 416 Prospect St NE, Hutchinson. Planning Commission — 8-15-17 Page 2 GENERAL INFORMATION Existing Zoning: C-2 Automotive Service Commercial District Property Location: 416 Prospect St NE, Hutchinson. (NE quadrant of Hwy 7/15 intersection) Lot Size: 2.86 acres Existing Land Use: Vacant Adjacent Land Use: Residential to north and east. Industrial to south. Vacant and residential to west. Adjacent Zoning: R-2 Medium Density Residential, R-3 Medium -High Density Residential, C-2 Automotive Service Commercial, I/C Industrial/Commercial. Comprehensive Plan: Low Density Residential Neighborhood Master Plan (HWY 7 Corridor): Commercial/Mixed Use Zoning History: The vast majority of the property was zoned commercial for the past 50 years or so. One small parcel that had been zoned residential was rezoned to C-2 Automotive Service Commercial in April 2016. Applicable Regulations: City Code of Ordinances Sections 154.172 andl54.174 Transportation: Access is off of Prospect Street NE. Physical Characteristics: Irregular shaped lot. The lot is situated on a side hill. Analysis: See the following for analysis on the site plan review and variance request. Site Plan: The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well-planned, stable urban conditions. The following is an overview of site plan considerations. Building: The proposed building would have a building floor area of 10,496 sq. ft. and is proposed to be three -stories tall with a hip and valley roof. The building is proposed to have a finish of efis stucco (exterior insulation finishing system) and stone accents on a portion of the front of the building (see attached photo). Principal buildings are allowed to be 40' high in the C-2 zoning district. The height of the structure is proposed to be 35'11' to the midpoint of the roof. The zoning ordinance dictates the mid -point of the roof is the point of measurement to determine building height. The top of the main roof edge is proposed to be 42' 4". The top of the cupola is Site Plan Review and Variances Cobblestone Hotel and Suites — 416 Prospect St NE, Hutchinson. Planning Commission — 8-15-17 Page 3 proposed to be 55' 2". It is important to note that the zoning ordinance exempts cupola, steeples and the like from being included to determine overall building height. It should also be noted that the building features a drive under canopy that is designed for guests to check-in and drop off bags for stays at the hotel. The proposed building would meet all applicable setbacks, besides the required building setback of 30' to the Highway 15 right-of-way at the southwest corner of the building. A variance is being sought to reduce the right-of-way setback to the building from 30' to 22.84'. Staff has some concerns regarding the aesthetics of the building and if they meet the intent of the River Overlay Zoning District the City has adopted for this area. The following are key elements of that ordinance that are relative to this request: § 157.03 APPROPRIATE LAND USE. (A) Land uses allowed in the overlay district are those identified within the property's zoning district established by the City of Hutchinson Zoning Ordinance and map. A mix of appropriate land uses is encouraged in the River Overlay District, with an emphasis on commercial uses. Uses should be those that benefit from the high traffic volume and visibility of the corridor while complimenting uses in the downtown. (B) Community objectives include: (1) Enhance the stability of this corridor with a complementary mix of commercial uses appropriate to a growing community; (2) Encourage a variety of uses which will support a community atmosphere; (3) Activate this Main Street intersection with a mix of uses which will draw visitors into downtown; (4) Provide the variety and density of uses that encourage pedestrian activity; (5) Entice travelers and commuters to stop and explore Hutchinson with new opportunities to learn about the city; and (6) Provide for full life -cycle housing with diverse, higher -density, residential uses. § 157.06 ARCHITECTURAL DESIGNAND QUALITY. (A) New buildings shall be designed and built with consideration for design quality including building height and massing, colors and materials and the character of the architecture. Community objectives include: (1) Require new development to be appropriately designed and scaled to maintain a small town feeling; (2) Complement historic character with building styles appropriate to downtown; (3) Anchor the gateway with new, high quality buildings set on the two north corners of the intersection; (4) Reflect the massing and character of the historic power plant in the new development to express the historic downtown architectural character; and (5) Express a riverfront town character by establishing river view corridors and massing new development to preserve these views, being respectful of the waterfront and adjacent parkland. (B) The following standards shall apply to construction within the River Overlay District to meet community objectives for architectural design and quality. (1) Building design review is required for all new buildings requiring site plan review within the Overlay District to determine if the building meets the community objectives identified above. (2) Architecture of new buildings shall be respectful of riverfront views in scale and design. (3) Building design that reflects traditional historic main street design and traditional store fronts is encouraged, such as two-story buildings with flat roofs, storefront windows, easily identifiable main entrances and awnings. Site Plan Review and Variances Cobblestone Hotel and Suites — 416 Prospect St NE, Hutchinson. Planning Commission — 8-15-17 Page 4 (4) Building shall be designed with four-sided architecture, with all four sides receiving design attention, quality materials and exterior treatments. (5) Quality, durable, building materials are required, such as brick, stone, stucco, rock face concrete block and other durable attractive materials. Temporary structures, pole type construction and metal sheds are not permitted. (6) Environmentally friendly/green building design and technology such as green roofs are encouraged. Based on the requirements of the River Overlay Zoning District, staff recommends that the developer utilize a high quality lap siding in addition to the efis stucco. For example, the Southwest Initiative Foundation at the southwest quadrant of Highway's 7/15 has lap siding along with brick which makes the building a high quality attractive building. Staff is comfortable with the "cobblestone" on the front of the building and this is also part of the hotel "brand". One other item that the River Overlay Ordinance notes as a community objective is placing the building right on the north corner of Highway 7/15. Although this is a good urban design principle and would meet the objective of the River Overlay Zoning District, it doesn't appear to be feasible to the soil contamination from the former gas stations in the area. Staff understands there is some contamination on site and that it is closer to the Highway 7/15 intersection. It isn't as difficult to build a parking lot in an area with potential contamination because the parking lot "caps" the contamination, whereas as placing a building on or near contaminated soils would require more clean-up and remediation of the soils. That being said, if the developer runs into contaminated soils during construction they need to be dealt with according to the Response Action Plan on file with the Minnesota Pollution Control Agency and the City. Because of the soil contamination issues on site, staff is comfortable allowing the building to be constructed away from the Highway 7/15 Intersection. Setbacks: The proposed building setbacks and requirements for the C-2 (Automotive Service Commercial District) are identified below. The setbacks being proposed are also noted: As seen in the table above the structure setback of 22.84' on the southwest side of the building requires a variance because the required setback is 30'. There will be more information regarding the need for variances below. Principal Parking Lot Proposed Proposed Structure or Circulation Structure Parking/Cir. Setback Drive Setback Dr. Setback Street Right of 30 feet 10 feet 22.84' to W. 10 feet — Way 163' feet to West Side S. Interior Lot Line 20 feet 6 feet 34 feet —S. 32 feet — 27 feet — N. south side 10 feet — east side As seen in the table above the structure setback of 22.84' on the southwest side of the building requires a variance because the required setback is 30'. There will be more information regarding the need for variances below. Site Plan Review and Variances Cobblestone Hotel and Suites — 416 Prospect St NE, Hutchinson. Planning Commission — 8-15-17 Page 5 Parking/Access/Circulation 54 parking spaces are shown on the site plan. The zoning ordinance requires 1.0 parking spaces per hotel room. Based on this requirement the total number of parking spaces is met. The proposed site also has two handicap parking spaces noted that are within the 54 total parking spaces. According to the Minnesota State Accessibility code three handicap parking stalls are required if the total amount of parking spaces in the lot is between 51 and 75. Staff recommends that the developer include one more handicap parking space to the plan. In addition, there appears to be some kind of striped walkway in the center two rows of parking. Staff recommends eliminating this from the parking lot and using the additional space to make the drive aisle width wider than 24' on the east side of the parking lot where the access road enters the parking lot. The applicant has requested a variance from the parking stall requirement of 8.5' x 20' to 9' x18'. Staff has reviewed this request and would be comfortable with 9'x19' in the center area of the parking lot where parking doesn't butt up to a curb. On the perimeter of the parking lot, the front of vehicles can overhang over the curb making the 18' stalls acceptable. There is one access point onto the hotel site from the proposed access road off of Prospect St. NE. This access road is proposed to be approximately 26' wide. There will be no parking along this road. There is sufficient width to accommodate firetrucks and other emergency vehicles. The site circulation appears to be acceptable. Staff has requested that the drive aisle width be increased to approximately 30' on the east side of the parking lot where the access road meets the parking lot. This will ensure plenty of room for emergency vehicle access. Landscaping and Lighting: The landscape plans submitted appear acceptable at this point besides for a few plant species that should be changed. These changes have been communicated to the developer. It should be noted that the commercial property is required to screen the lot from the adjacent residential property. The zoning ordinance requires this to be done with a fence that is 100% opaque, not less than 8 feet in height. In addition to the required fencing, the fence needs to be screened with coniferous or deciduous plants to soften the appearance of the fence. The developer has included a fence and appropriate plantings (arborvitaes) to screen the commercial lot from the residential area per the zoning ordinance requirements. Staff has reviewed a detailed photometric lighting plan and this plan appears to meet the requirements of the zoning ordinance. Per the Zoning Ordinance, lighting installed must be indirect and shall not produce glare on adjacent properties or public right of ways. Stormwater Management/Erosion Control: Following the final construction plan submittal and City review the City Environmental Specialist will provide comments that need to be addressed prior to building permits being issued. Variance: Request is for the right-of-way setback from the hotel be 22.84 feet versus 30 feet. Second request is for parking stalls to be 9' x 18' instead of 8.5' x 20'. In order to grant a variance, the request must meet the standards for granting a variance, including the finding of "practical difficulties." Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control. "Practical difficulties" as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner Site Plan Review and Variances Cobblestone Hotel and Suites — 416 Prospect St NE, Hutchinson. Planning Commission — 8-15-17 Page 6 not permitted by an official control; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute a practical difficulty if reasonable use for the property exists under the terms of the ordinance. The conditions cited as reason for granting a variance must be due to physical conditions unique to the land or building involved and must not be applicable to other sites in the same zoning district. Economic considerations may be taken into account but shall not by themselves be the reason for which a variance is granted. There is a basic "test" to determine if a request meets the practical difficulties standard. To constitute practical difficulties all three questions must be answered yes. The following are the factors that must be considered: Practical difficulties "Practical difficulties" is a legal standard set forth in law that cities must apply when considering applications for variances. It is a three -factor test and applies to all requests for variances. To constitute practical difficulties, all three factors of the test must be satisfied. 1. Reasonableness The first factor is that the property owner proposes to use the property in a reasonable manner. This factor means that the landowner would like to use the property in a particular reasonable way but cannot do so under the rules of the ordinance. It does not mean that the land cannot be put to any reasonable use whatsoever without the variance. For example, if the variance application is for a building too close to a lot line or does not meet the required setback, the focus of the first factor is whether the request to place a building there is reasonable. Staff feels that the property owner proposes to use the property in a reasonable manner as a commercial business. The property is currently zoned commercial. This question was answered YES. 2. Uniqueness The second factor is that the landowner's problem is due to circumstances unique to the property not caused by the landowner. The uniqueness generally relates to the physical characteristics of the particular piece of property, that is, to the land and not personal characteristics or preferences of the landowner. When considering the variance for a building to encroach or intrude into a setback, the focus of this factor is whether there is anything physically unique about the particular piece of property, such as sloping topography or other natural features like wetlands or trees. Stafffeels the landowner's problem is unique to this lot. The lot in question has a very unique shape (west side is deep and the east side is very narrow). In addition, the west side of the property doesn't have a straight north/south property line, the property line logs to the southeast creating a unique shape. In addition, the lot has topaphical challenges that make development more difficult, including the need for significant retaining walls. This question was answered YES. Site Plan Review and Variances Cobblestone Hotel and Suites — 416 Prospect St NE, Hutchinson. Planning Commission — 8-15-17 Page 7 3. Essential character The third factor is that the variance, if granted, will not alter the essential character of the locality. Under this factor, consider whether the resulting structure will be out of scale, out of place, or otherwise inconsistent with the surrounding area. For example, when thinking about the variance for an encroachment into a setback, the focus is how the particular building will look closer to a lot line and if that fits in with the character of the area. StafEfeels this request will not alter the essential character of the locality. Under the context of this request, staff believes the "locality " is the ,general area around this property. This area is a commercially zoned area and hotels are very common in commercial areas, in addition, the size of the building and layout of the site is veru typical for a commercially zoned area. This question was answered YES. Other factors to consider for granting a variance are is the variance request in harmony with the purpose and intent of the ordinance? Also, is the variance consistent with the Comprehensive Plan? Staff feels that the request is in harmony with the purpose and intent of the ordinance and meets the criteria set forth above to grant a variance. In addition, the Highway 7 Master Plan "guides " this area of the 00for commercial development, which is consistent with this variance request. Based on the fact that all three questions above were answered yes, staff recommends the variance be granted. Staff recommends approval of the request for the following reasons: 1) The property owner proposes to use the property in a reasonable manner as a hotel on a commercially zoned property. 2) The landowner's problem is unique to the property. The property is uniquely shaped as compared to other commercial properties in the area, in addition there is significant topography to deal with on the site that makes development difficult. 3) The request will not alter the essential character of the locality. The area is zoned commercial and there are other hotels on Highway 7 in the area. The building isn't going to look out of character being approximately 7 feet closer to the right of way line. 4) The variance is in harmony with the purpose and intent of the ordinance. 5) The variance is consistent with the Master Plan for this area. Recommendation: Staff recommends approval of the site plan review permit and variance request with the following findings and conditions: 1. The site plan is acceptable contingent on the variances being approved and the other conditions noted below. 2. Add high quality lap siding to the building in addition to the efis stucco to dress up the building to make it look nicer. Site Plan Review and Variances Cobblestone Hotel and Suites — 416 Prospect St NE, Hutchinson. Planning Commission — 8-15-17 Page 8 3. Developer should properly address encountered contaminated or questionable soils/materials per the City's Response Action Plan and all MPCA requirements. 4. Sidewalk connection from the hotel site to the State Highway sidewalk system should be installed (acquire MnDOT permit accordingly). 5. Widen front sidewalk to 6' in an effort to offset the loss of width due to parked vehicle overhanging. 6. Lengthen center aisle parking stalls to 19' (account for additional 2' by narrowing front landscaping area). 7. Along the westerly edge of the site, Developer should determine necessary construction encroachments/disturbances onto MnDOT right-of-way (acquire MnDOT permit accordingly). 8. Along the northerly edge of the site, Developer should determine if any construction access/encroachments/disturbances (grading match point, fence installation, plantings, etc.) onto the adjacent private property are necessary and address them accordingly. 9. Along the easterly edge of the site, Developer should determine if any construction access/encroachments/disturbances (retaining wall construction, grading match point, fence installation, etc.) onto the adjacent private property are necessary and address them accordingly. 10. Make changes to landscape tree/shrub species per correspondence to Stu Sell on August 11, 2017. 11. The proposed building and site improvements shall comply with the standards of the C-2 district and the Zoning Ordinance, as well as all other City regulations. 12. Exterior refuse collection area must be fully screened. 13. SAC/WAC charges will be due at the time building permits are issued. 14. A parkland contribution fee will be collected with the building permit. 15. The property owner proposes to use the property in a reasonable manner as a hotel on a commercially zoned property. 16. The landowner's problem is unique to the property. The property is uniquely shaped as compared to other commercial properties in the area, in addition there is significant topography to deal with on the site that makes development difficult. 17. The request will not alter the essential character of the locality. The area is zoned commercial and there are other hotels on Highway 7 in the area. The building isn't going to look out of character being approximately 7 feet closer to the right of way line. 18. The variance is in harmony with the purpose and intent of the ordinance. 19. The variance is consistent with the Master Plan for this area. .AM.", ddkin- uj F4" Z F— < 2; o - LU z 1.- 6 0 o W m SIDE ELEVATION 3LLI Z 0 LLI 0 TR—RNG FRONT ELEVATION PROPOSED COBBLESTONE HOTEL AND SUITES FOR: BRIMARK BUILDERS, LLC. PLAN SPECIFICATIONS BASEOONGI ORMAP HUTCHINSON, MINNESOTA _. -----.m. PROPOSED LEGEND 1 .........m a No9� .. a�ow o. *aur*m CONSTRUCTION SEQUENCE CONTACTS OWNER ONL ENGINEER apenmawmmmn n��V� wove CIVIL SHEET INDEX .*sll EXCEL BriMark Bu'Idas, I.I.0 N W H am {n o a2E z J o o W z o O 3 W z� F F N W z' J m m O U N TERRACE SU -1 LEGEND ® uuvb ganml JOHNSO OF "0 Mark Bu'Idas, I.I.0LU J m m O H {n o 2 J o o W z_ azLU o = z � z F N W z, 0/0 MiNNF� � tt U o a r z � a \ z � o MTOINGSITEANo o� JOHNSO OF "0 Mark Bu'Idas, I.I.0LU J m m O H {n o 2 J o o W z_ azLU o = z � z F N W z, 0/0 tt U o \ N MTOINGSITEANo &3 JOHNSON TERRACE \o c�zq \ or R� C o�159B -So, �k FS v �FpARTMFN N0. \_ T 0 f- TRq /0A THICKENED EGG£ SIDE - Rss'�aa.. 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ELEV-100.00 5 KOSR 4 KCPJ !� i - 7 THG i __ r� �� i LAWN F.D.C. �� Stone Mulch -1DKOSR �,00 ti EXCEL ON q1 FB Mark rs, LLC ENE` 7 k �I � I i X <— 45 NA 0 Mulched LLI H Ln Q � J O o W z o O 3 W z 0 r In W J m C I__-- m 5 KCPJ5 KCPJ Stone Mulllc� 5 KCPJ i >� 5 KOSR Stone S i �� O� Aluminum Eddin ging " ��� Al 0169 7 7\ ----_� I\� J j O PL NTABBREVATIONS REEFER& ENLARGED LANDSCAPE PLAN ASSOCIATES}ua msmn NORTH s��: i•=ion.. =TUF EXCEL o ti FB FELLER & ASSOCIATES,t".. — HUTCHINSON CITY COUNCIL c`=y-f Request for Board Action 7AL =-ft Agenda Item: Conditional Use Permit to Move in Detached Garage - 234 Jefferson St SE Department: Planning LICENSE SECTION Meeting Date: 8/22/2017 Application Complete N/A Contact: Planning Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The conditional use permit is need to move a building larger than 200 square feet onto the site. It is proposed that a 30'x32' garage be moved onto the site. The garage will be required to be setback from the rear and side property lines at least 6 feet. Nobody from the public spoke regarding this request. The applicant did speak on behalf of the project. The Planning Commission voted to unanimously approve the Conditional Use Permit. BOARD ACTION REQUESTED: Approval of Conditional Use Permit. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14756 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO MOVE IN A DETACHED GARAGE IN THE C-3 ZONING DISTRICT, KATHERINE KUHLMEY, APPLICANT. FACTS Katherine Kuhlmey is the owner of a parcel of land located at 234 Jefferson St. SE, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 4, Block 26 Townsite of Hutchinson, South Half 3. Glenn Klaphake has applied to the City for a conditional use permit to move in a detached garage in the C-3 zoning district at 234 Jefferson St. SE, Hutchinson MN. 4. The Planning Commission met on August 15, 2017, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance, in addition since this is residential use the setbacks will be 6 feet from the side and rear property lines. c. The Applicant must obtain all necessary permits for any construction that would be needed. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. e. The rear alley shall remain clear during construction. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on August 22, 2017 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: f. The standards for granting a conditional use permit would be met, subject to the conditions stated. g. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance, in addition since this is residential use the setbacks will be 6 feet from the side and rear property lines. h. The Applicant must obtain all necessary permits for any construction that would be needed. i. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. j. The rear alley shall remain clear during construction. Findings of Fact — Resolution # 14756 234 Jefferson St. SE Conditional Use Permit Page 2 APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.063 (C) of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to move in a detached garage in the C-3 zoning district at 234 Jefferson St. SE, Hutchinson MN is approved. Adopted by the City Council this 22nd day of August, 2017. ATTEST: Matthew Jaunich Gary T. Forcier City Administrator Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: August 11, 2017, for August 15, 2017, Planning Commission Meeting Application: Conditional Use Permit to move in a detached Garage at 234 Jefferson St. SE. Applicant: Glenn Maphake 25 222 26 36 234 0 N 2G± _ d 7 135 f 3rd Ave 5 E — - GENERAL INFORMATION Existing Zoning: C-3 — Central Commercial District Property Location: 234 Jefferson St. SE Lot Size: 66' x 132' or .20 acres Existing Land Use: Single Family Home Adjacent Land Use And Zoning: C-3 — Central Commercial Comprehensive Land Use Plan: Low Density Residential Neighborhood — 2 to 4 units per acre Zoning History: C-3 for past 45 years. Applicable Regulations: City Code of Ordinances Sections 154.063 Transportation: The property will be accessed Jefferson St. SE and from the alley between Jefferson St. and Hassan St. Physical Characteristics: 66' x 132' Analysis: The conditional use permit is need to move a building larger than 200 square feet onto the site. It is proposed that a 30'x32' garage be moved onto the site. The garage will required to be setback from the rear and side property lines at least 6 feet. Staff recommends approval of this request. Conditional Use Permit: The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conclusion: 1. The proposed structure is desirable and will contribute to the general welfare of the neighborhood in the subject location as it will be consistent with the Comprehensive Plan future land use designation. 2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the use of the property will remain very similar to the existing use of the property. 3. The proposed building will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations, just as they are used today. Recommendation: Staff recommends the approval of this request to the Planning Commission due to the fact that the applicant's request meets the standards for approving a conditional use permit provided above. If the Planning Commission recommends approval of the applicant's request, staff suggests the following conditions be part of the approval: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance, in addition since this is residential use the setbacks will be 6 feet from the side and rear property lines. 3. The Applicant must obtain all necessary permits for any construction that would be needed. 4. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. 5. The rear alley shall remain clear during construction. Garage ID 417 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Resolution Calling Public Hearing on the Intention to Issue General Obligation Street Agenda Item: Reconstruction Plan Bonds and the Proposal to Adopt a Street Reconstruction Plan Department: Finance LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Ehlers & Associates and Dorsey & Whitney, who are the City's financial consultant and legal counsel, are contemplating the need for a public hearing in order to issue the annual G.O. bonds to finance the street and infrastructure improvements. We typically issue bonds under Statute 429, which requires special assessments be levied to benefiting properties. Since no assessments are being levied on the hotel roadway project, there is the potential that we cannot use the 429 process to issue bonds and instead may have to issue the bonds under statute 475. 1 am waiting to hear back from Ehlers and Dorsey and at this point there is a slight chance that we would need to hold a separate public hearing in order to formalize the City's intent to issue bonds. If it is determined that a public hearing is not necessary, then this agenda item will be pulled. BOARD ACTION REQUESTED: Approve resolution #14763. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 14763 RESOLUTION CALLING PUBLIC HEARING ON THE INTENTION TO ISSUE GENERAL OBLIGATION STREET RECONSTRUCTION PLAN BONDS AND THE PROPOSAL TO ADOPT A STREET RECONSTRUCTION PLAN THEREFOR A. WHEREAS, pursuant to Minnesota Statutes, Section 475.58, Subdivision 3b the City of Hutchinson, Minnesota (the "City") may issue bonds to finance capital expenditures under its street reconstruction plan (the "Plan") without an election provided that, among other things, prior to issuing the bonds the City adopts the Plan after a public hearing thereon and publishes a notice of its intention to issue the bonds and the date and time of a hearing to obtain public comment on the matter; and B. WHEREAS, the City Council will hold a public hearing on its intention to issue general obligation street reconstruction plan bonds (the "Bonds") and to adopt the Plan therefor pursuant thereto on September 12, 2017; and NOW, THEREFOR, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the City Council hereby calls for a public hearing on its intent to issue the Bonds and to adopt the Plan therefor, such hearing to be held on the date and time set forth in Exhibit A attached hereto. The City Council is hereby directed to cause the notice to be published at least 10 but not more than 28 days before the hearing in the official newspaper of the City or a newspaper of general circulation in the City. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted the same: Whereupon said resolution was declared duly passed and adopted. STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON I, the undersigned, being duly qualified and Clerk of the City of Hutchinson, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated, insofar as such minutes relate to the City Council calling a public hearing on the intension to issue general obligation street reconstruction plan bonds and proposal to adopt a street reconstruction plan therefor. WITNESS my hand on this day of , 20 City Clerk EXHIBIT A CITY OF HUTCHINSON NOTICE OF PUBLIC HEARING ON INTENTION TO ISSUE GENERAL OBLIGATION STREET RECONSTRUCTION PLAN BONDS AND PROPOSAL TO ADOPT A STREET RECONSTRUCTION PLAN THEREFOR NOTICE IS HEREBY GIVEN, that the City Council of the City of Hutchinson, Minnesota will meet on September 12, 2017 at approximately 6:00 P.M. at the City Hall, 11 I Hassan Street SE, Hutchinson, Minnesota, for the purpose of conducting a public hearing on (a) the intention to issue general obligation street reconstruction plan bonds in an amount not to exceed $3,000,000 and (b) the proposal to adopt a street reconstruction plan therefor. The proceeds of the bonds will be used to finance various street reconstructions within the City pursuant to Minnesota Statutes, Section 475.58, Subdivision 3b. All persons interested may appear and be heard at the time and place set forth above. If a petition requesting a vote on the issuance of the bonds is signed by voters equal to 5 percent of the votes cast in the City in the last municipal general election and is filed with the City within 30 days after the public hearing, the bonds may only be issued upon obtaining the approval of the majority of the voters voting on the question of issuing the bonds. Individuals unable to attend the public hearing can make written comment by writing to City Administrator, Hutchinson City Hall 1 I 1 Hassan Street SE, Hutchinson, Minnesota 55350. Written comments must be received prior to the public hearing. BY ORDER OF THE CITY COUNCIL City Administrator [Submit date: . Publish date: I HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Items for 2nd Avenue SE Bridge Replacement Project (1-2/P18-02) Department: PW/Eng LICENSE SECTION Meeting Date: 8/22/2017 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting at their September 12th meeting. Please note that the primary focus of this hearing will be reviewing the recent State Bridge Bonding program grant allocation and reviewing the final design approach for the trail/sidewalk feature on this new bridge. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,302,900.00 Total City Cost: $ 297,900.00 Funding Source: Bonding & Water Fund Remaining Cost: $ 1,005,000.00 Funding Source: State Bridge Bonding & Municipal State Aid RESOLUTION NO. 14761 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 2/PROJECT NO. 18-02 WHEREAS, it is proposed to improve: 2nd Avenue SE Bridge Replacement: new bridge implementation by construction of bridge structure, grading, curb and gutter, bituminous/concrete surfacing, storm sewer, water main, street lighting, trail/sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 2/Project No. 18-02, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 22nd day of August 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: August 22, 2017 SUBJECT: Letting No. 2/Project No. 18-02 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L2/P18-02 2nd Avenue SE Bridge Replacement: new bridge implementation by construction of bridge structure, grading, curb and gutter, bituminous/concrete surfacing, storm sewer, water main, street lighting, trail/sidewalk, landscaping, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $1,080,000 Engineering $148,500 Administration $59,400 Engineering Services - Geotechnical $15,000 Street Lighting Materials $0 ESTIMATED TOTAL $1,302,900 ESTIMATED FUNDING TOTAL Assessable Costs $0 State Bridge Bonding Grant $400,517 State Aid $604,483 City - Bonding $207,900 City -Water Funds $90,000 City -Wastewater Funds $0 Cit - Stormwater Funds $0 ESTIMATED TOTAL $1,302,900 RESOLUTION NO. 14762 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 2/PROJECT NO. 18-02 WHEREAS, pursuant to a resolution of the Council adopted August 22nd, 2017, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: 2nd Avenue SE Bridge Replacement: new bridge implementation by construction of bridge structure, grading, curb and gutter, bituminous/concrete surfacing, storm sewer, water main, street lighting, trail/sidewalk, landscaping, restoration and appurtenances; and said report was received by the Council on August 22nd, 2017. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement in accordance with the report at an estimated total cost of the improvement of $1,302,900.00. 2. A public hearing shall be held on such proposed improvements on the 12th day of September, 2017, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 22nd day of August 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO. 8247 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 2 PROJECT NO. 18-02 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 12th day of September, 2017, to consider the making of an improvement of Letting No. 2/Project No. 18-02, an improvement of: 2nd Avenue SE Bridge Replacement: new bridge implementation by construction of bridge structure, grading, curb and gutter, bituminous/concrete surfacing, storm sewer, water main, street lighting, trail/sidewalk, landscaping, restoration and appurtenances. pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $297,900.00, State Aid Funding in the amount of $604,483.00, State Bridge Bonding Grant $400,517.00 and an Assessable cost of $0.00 for the total estimated cost of $1,302,900.00 A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 08/22/2017 Matt Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, AUGUST 30TH 2017 AND WEDNESDAY, SEPTEMBER 6TH, 2017. Date 2017 '2017 '2017 '2017 '2017 '2017 '2017 '2017 '2017 '2017 17 17 17 17 17 Check / 197435 197436 EFT525 EFT526 EFT527 EFT528 EFT529 EFT530 EFT531 EFT532 EFT533 197437 197438 197439 197440 197441 197442 197443 197444 197445 197446 197447 197448 197449 197450 197451 197452 197453 197454 197455 197456 197457 197458 197459 197460 197461 197462 197463 197464 197465 197466 197467 197468 197469 197470 197471 197472 197473 197474 197475 197476 197477 197478 197479 197480 197481 197482 197483 197484 197485 197486 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 08/09/2017 - 08/22/2017 Vendor Name ---------------------------------------------------------- R & R EXCAVATING ARCHIVE SOCIAL EFTPS Aflac MN Dept of Revenue PERA TASC-Flex TASC-H S A ICMA VOYA MNDCP MNPEA UNUM Life Insurance HART A.M. LEONARD INC AAA STRIPING SERVICE CO AARP ACE HARDWARE ADULT TRAINING AND HABILITATION CEN AEM MECHANICAL SERVICES INC ALPHA WIRELESS AMERICAN BOTTLING CO AMERIPRIDE SERVICES ANIMAL MEDICAL CENTER ON CROW RIVER ARCTIC GLACIER USA INC. ARNESON DISTRIBUTING CO ARTISAN BEER COMPANY B & C PLUMBING & HEATING INC BAILEY NURSERIES INC BELLBOY CORP BENNY'S MEAT MARKET BERNICK'S BLUE VALLEY SOD BLUETARP FINANCIAL INC. BORSTAD, TRAVIS BRANDON TIRE CO BRAUN INTERTEC CORP BREAKTHRU BEVERAGE BRECHT, MARSHA BS&A SOFTWARE BUFFALO CREEK ENTERPRISES C & L DISTRIBUTING CARA ENTERPRISES, INC CARLOS CREEK WINERY CARS ON PATROL SHOP LLC CENTRAL HYDRAULICS CENTRAL MCGOWAN CHANKASKA CREEK CLARKE ENVIRONMENTAL MOSQUITO MANAG CLEAN N SEAL, INC COALITION OF GREATER MN CITIES COMDATA CORPORATION CREEKSIDE SOILS CROW RIVER AUTO & TRUCK REPAIR CROW RIVER PRESS INC CROW RIVER SIGNS CROW RIVER WINERY DEPARTMENT OF LABOR & INDUSTRY DIMLER, KYLE DON STEVENS INC DOREEN ZIEGLER CONTRACT #L2P17-2 PAY REQUEST 3 ECONOMY SOCIAL MEDIA ARCHIVE 12 MONTHS 7/30 - 8/12/2017 PAYROLL 7/30 - 8/12/2017 PAYROLL 7/30 - 8/12/2017 PAYROLL 7/30 - 8/12/2017 PAYROLL 7/30 - 8/12/2017 PAYROLL 7/30 - 8/12/2017 PAYROLL 7/30 - 8/12/2017 PAYROLL 7/30 - 8/12/2017 PAYROLL 7/30 - 8/12/2017 PAYROLL 7/30 - 8/12/2017 PAYROLL 7/30 - 8/12/2017 PAYROLL 7/30 - 8/12/2017 PAYROLL PUNCH TOOL, TUBING, CLEANING TOOL PAVEMENT STRIPING AUGUST SMART DRIVING COURSE VARIOUS R&M SUPPLIES RECYCLING PU 7/6 - 7/26 CHK 2 AC UNITS MONTHLY UHF DISPATCH AUGUST COST OF GOODS - LIQUOR TOWEL BAR, MOPS, MAS PROCESSING/BOARDING FEES AUGUST COST OF GOODS - LIQUOR AUGUST COST OF GOODS - LIQUOR AUGUST COST OF GOODS - LIQUOR SERVICE CALL - POLICE PURCHASE VARIOUS TREE SPECIES JULY/AUGUST COST OF GOODS - LIQUOR HOT DOGS FOR ROBERTS PARK CONCESSIONS MISC BEVERGES CREEKSIDE INVENTORY - PEAT 350 CUBIC YARDS VARIOUS R&M SUPPLIES WORK BOOT REIMBURSEMENT INSTALL TIRES - PARKS DEPT PROFESSIONAL SERVICES 3/27 - 6/9/17 AUGUST COST OF GOODS - LIQUOR SHELTER RENTAL ANIMAL LICENSE SOFTWARE SUPPORT FEE MISC BEVERAGES - LIQUOR COST OF GOODS JULY/AUGUST COST OF GOODS - LIQUOR LICENSE PREP FEE - WASTEWATER AUGUST COST OF GOODS - LIQUOR POLICE SQUAD SETUP, OTHER AUTO R&M VARIOUS R&M SUPPLIES HIGH PRESSURE CYL AUGUST COST OF GOODS - LIQUOR MOSQUITO MANAGEMENT SERVICES JULY CLEAN & SEAL CONCRETE: SIDEWALKS & CENTE CGMC SUMMER CONFERENCE IN FERGUS FALLS CASH WISE PURCHASES VARIOUS DEPARTMENTS ASPHALT MILLINGS OIL/FILTER 2014 CHEV CAPRICE RECEIPT BOOKS VEHICLE GRAPHICS 1 FROM 5-30-17 AUGUST COST OF GOODS - LIQUOR 30512 PRESSURE VESSEL LICENSE MN BUILDING OFFICIALS FORM REIMBURSEMENT CARTRIDGE, CARBON BLOCK REFUND SLIP N SLIDE RENTAL Amount 560,83146 2,388.00 75,303.57 170.41 13,937.23 46,127.14 1,886.76 12,190.04 2,322.40 990.00 305.00 585.00 983.93 662.21 559.80 11,697.00 370.00 275.37 100.00 105.50 848.19 98.48 200.62 363.00 1,263.45 692.80 1,771.25 89.00 2,873.25 5,643.56 202.25 347.00 6,650.00 193.92 175.00 258.05 14,920.00 12,606.06 36.00 770.00 163.92 56, 688.85 95.00 576.00 7,160.62 219.87 211.51 159.60 11,990.00 9,702.00 250.00 779.52 391.04 93.28 690.40 750.00 1,485.88 10.00 481.35 139.69 100.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 08/09/2017 - 08/22/2017 Check / Check Date ------------------ 08/22/2017 Dept 197487 Vendor Name ------------------------------------------------------------ DORSEY & WHITNEY Description ---------------------------------------------------------------------------- LEGAL SVCS TO REVIEW CREEKSIDE GRINDER FINANCING Amount -------------------- 2,000.00 08/22/2017 197488 DROP -N -GO SHIPPING INC Postage 07/24-08/04/17 582.85 08/22/2017 197489 DYNA SYSTEMS DYNA BRAKE CLEANER 193.07 08/22/2017 197490 EBERT CONSTRUCTION INCUBATOR PROJECT 305,875.01 08/22/2017 197491 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM 64.93 08/22/2017 197492 ELECTRO WATCHMAN S2 SYSTEM EXTREME DATABASE SERVER AND AC 13,883.17 08/22/2017 197493 ELK RIVER COMPOSTING INC CONTRACTED COMPOST 7/6-7/31/17 20,786.70 08/22/2017 197494 EMERGENCY AUTOMOTIVE TECH WHELEN 48" LEGACY LIGHT BAR, REPLACEMENT 1,566.40 08/22/2017 197495 EMPLOYMENT RESOURCE CENTER CREEKSIDE TEMPORARY LABOR 1,924.44 08/22/2017 197496 ENVIRONMENTAL TOXICITY CONTROL TOXICITY TESTING - WASTEWATER 1,200.00 08/22/2017 197497 FASTENAL COMPANY VARIOUS R&M SUPPLIES 1,253.32 08/22/2017 197498 FENSKE, BRUCE MPCA RECERTIFICATON 230.00 08/22/2017 197499 FINANCE & COMMERCE LETTING NO 3/PROJECT NO 17-03 236.51 08/22/2017 197500 FIRST ADVANTAGE LNS OCC HEALTH SOLU DRUG TESTING 249.84 08/22/2017 197501 FIRST CHOICE FOOD & BEVERAGE SOLUTI AUGUST COST OF GOODS - LIQUOR 121.10 08/22/2017 197502 FIRST CHOICE SALES USED SPEED TRAILER - STREETS 1,500.00 08/22/2017 197503 FOREST EDGE WINERY AUGUST COST OF GOODS - LIQUOR 117.00 08/22/2017 197504 FOSTER MECHANICAL HVAC-R-SYSTEM/EQU I PM ENT REPAIR 183.24 08/22/2017 197505 FRITSCH, MARK REFUND FOR CLASS CANCELLED 50.00 08/22/2017 197506 G & K SERVICES MATS/TOWELS 143.43 08/22/2017 197507 GAVIN, DONLEY & OSTLUND, LTD JULY LEGAL SERVICES 3,300.00 08/22/2017 197508 GEB ELECTRICAL INC CHANGE SWITCHES IN HALLWAY - RECREATION BLDG 154.00 08/22/2017 197509 GREEN EARTH LAWN CARE INC NUISANCE LAWN SERVICES 754.00 08/22/2017 197510 HANSEN GRAVEL RELAY FOR LIFE WASHED SAND 218.00 08/22/2017 197511 HAWKINS INC CHLORINE, SODIUM HYDROXIDE 5,922.84 08/22/2017 197512 HENRYS FOODS INC KOOL POPS - ROBERTS PARK CONCESSIONS 194.50 08/22/2017 197513 HILLYARD / HUTCHINSON VARIOUS CLEANING SUPPLIES 536.21 08/22/2017 197514 HINOJOSA, GENARO REFUNDABLE DAMAGE DEPOSIT 300.00 08/22/2017 197515 HJERPE CONTRACTING REGRADE ALLEY BETWEEN GROVE & 5TH AVE 1,802.50 08/22/2017 197516 HOLT MOTORS INC STATE FARI TRIP 8/31/17 625.00 08/22/2017 197517 HP INC HP MINI PC'S (12) 8,076.00 08/22/2017 197518 HRA CITY HOME IMPROVEMENT LOAN TIF - APRIL J 694.55 08/22/2017 197519 HRA CITY HOME IMPROVEMENT LOAN - TIF APRIL J 676.85 08/22/2017 197520 HUTCH CAFE FELLOWSHIP MEALS JAN -JULY 2017 1,945.25 08/22/2017 197521 HUTCHFIELD SERVICES INC COMMERCIAL JANITORIAL AUG - HATS 1,415.00 08/22/2017 197522 HUTCHINSON CO-OP DIESEL FUEL 20,784.50 08/22/2017 197523 HUTCHINSON HEALTH PHYSICALS/TESTING 912.60 08/22/2017 197524 HUTCHINSON LEADER ADVERTISING 4,784.25 08/22/2017 197525 HUTCHINSON SENIOR ADVISORY BOARD STAMPS FOR AUG NEWSLETTER 2,089.12 08/22/2017 197526 HUTCHINSON UTILITIES JULY UTILITIES 7/01/17 -8/01/17 112,476.79 08/22/2017 197527 HUTCHINSON WHOLESALE #1550 SHOP PART 23.02 08/22/2017 197528 HUTCHINSON WHOLESALE #1552 NON -CHLOR BRAKE CLNR 35.88 08/22/2017 197529 HUTCHINSON, CITY OF MONTHLY STORMWATER, WATER, SEWER BILLS 6,083.85 08/22/2017 197530 HUTCHINSON, CITY OF CITY HOME IMPROVEMENT LOAN APRIL JEPSEN 500.00 08/22/2017 197531 INDIAN ISLAND WINERY AUGUST COST OF GOODS - LIQUOR 240.96 08/22/2017 197532 INTOXIMETERS INC MOUTHPIECE ASIV - POLICE 95.00 08/22/2017 197533 ISD423/PRCE 2017 FULL PAGE AD PRCE BROCHURE 275.00 08/22/2017 197534 J & R AUTO & RADIATOR CHECK OUT A/C - STREETS WHEEL LOADER 107.46 08/22/2017 197535 JASON ALFERNESS ADAPTIVE REC SOUND SERVICES 2017 100.00 08/22/2017 197536 JEFF MEEHAN SALES INC. JULY 2017 CREEKSIDE COMMISSIONS 1,893.91 08/22/2017 197537 A TAYLOR DIST OF MN AUGUST COST OF GOODS - LIQUOR 8,591.80 08/22/2017 197538 JOHNSON BROTHERS LIQUOR CO. AUGUST COST OF GOODS - LIQUOR 28,553.97 08/22/2017 197539 JUUL CONTRACTING CO IMPROVE BERM AT POLICE SHOOTING RANGE 39,217.23 08/22/2017 197540 KAHNKE BROTHERS NURSERY REPLACEMENT PLANTS 342.14 08/22/2017 197541 KDUZ KARP RADIO ADVERTISING 7/6-7/15/17 354.50 08/22/2017 197542 KERI'S CLEANING AUG 1- AUG 15 CLEANING SERVICES 2,044.00 08/22/2017 197543 KOHLS SWEEPING SERVICE PILED CONCRETE AND ASPHALT 845.00 08/22/2017 197544 KRANZ LAWN & POWER 1 FILE KIT 5.99 08/22/2017 197545 KWIK TRIP WATERPARK CONCESSIONS 2,457.10 08/22/2017 197546 L & P SUPPLY CO MOWER SERVICING 33.90 08/22/2017 197547 I LAKELAND BROADCASTING KQIC-FM ADVERTISING 7/21-7/26 LIQUOR STORE 200.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 08/09/2017 - 08/22/2017 Check / Check Date ------------------ 08/22/2017 Dept 197548 Vendor Name ------------------------------------------------------------ LANDSCAPE CONCEPTS INC Description ---------------------------------------------------------------------------- PURCHASE VARIOUS TREE SPECIES Amount -------------------- 1,294.98 08/22/2017 197549 LEXISNEXIS JULY 2017 1 USER 160.63 08/22/2017 197550 LOCATORS & SUPPLIES MAGNETIC LOCATOR W/CASE AND LCD SCREEN 738.22 08/22/2017 197551 LOCHER BROTHERS INC AUGUST COST OF GOODS - LIQUOR 24,739.90 08/22/2017 197552 LOGIS JULY CHARGES - INTERNET, TELEPHONY, GIS, SPEC ASSESS 8,075.00 08/22/2017 197553 LYNDE & MCLEOD INC. YRD WASTE ACTIVITY FOR JULY COMPOST SALE 569.42 08/22/2017 197554 MARSHALL CONCRETE PRODUCTS RIGID PAVE EDGING VETS PAVER PROJECT 372.64 08/22/2017 197555 MARTIN-MCALLISTER PUBLIC SAFETY ASSSESMENT 500.00 08/22/2017 197556 MATHESON TRI -GAS INC ACETYLENE 17.52 08/22/2017 197557 MAYTAG LAUNDRY & CAR WASH LAUNDRY SERVICES 6/28-7/21/17 EVENT CENTER 264.89 08/22/2017 197558 MCFOA TREASURER LINDA RAPPE MEMBERSHIP FOR CITY CLERK 40.00 08/22/2017 197559 MCLEOD COUNTY COURT ADMINISTRATOR BAIL MAGALLANEZ 700.00 08/22/2017 197560 MCLEOD COUNTY RECORDER ERIC & MARY WANGEN QUIT CLAIM DEED/EASEMENT 93.65 08/22/2017 197561 MCLEOD FOR TOMORROW LEADERSHIP TRAINING - INSELMANN 375.00 08/22/2017 197562 MCLEOD PUBLISHING INC ADVERTISER- WEDDING DIRECTORY 17.50 08/22/2017 197563 MCRAITH, JOHN BLENDER FOR CONCESSIONS STAND 63.35 08/22/2017 197564 MDRA MDRA ANNUAL MEETING IN ST CLOUD - M FILZ 60.00 08/22/2017 197565 MEDICA COBRA & SEPT MEDICAL INSURANCE 121,033.33 08/22/2017 197566 MEEKER WASHED SAND & GRAVEL SAND 484.70 08/22/2017 197567 MEI TOTAL ELEVATOR SOLUTIONS AUG -SEP BI MONTHLY SERVICE 183.33 08/22/2017 197568 MENARDS HUTCHINSON 18PC METAL TWIST 1,209.09 08/22/2017 197569 MESSAGE MEDIA MONTHLY ACCESS 30.00 08/22/2017 197570 MEYER LABORATORY INC ATTACJ, NILODEW - PARKS TURF WEED CONTROL 98.42 08/22/2017 197571 MID -AMERICAN RESEARCH CHEMICAL PENETRATING OIL/DEGREASER 159.00 08/22/2017 197572 MIDWEST SPEED PLAYER CLINIC LINDEN FIELD 700.00 08/22/2017 197573 MILLNER HERITAGE VINEYARD & WINERY JULY COST OF GOODS - LIQUOR 524.40 08/22/2017 197574 MINI BIFF 7/13 - 8/2/17 696.02 08/22/2017 197575 MINNEAPOLIS, CITY OF APS TRANSACTION FEES 65.70 08/22/2017 197576 MINNESOTA DEPT OF TRANSPORTATION MATERIALTESTING & INSTPECTION 166.16 08/22/2017 197577 MINNESOTA RURAL WATER ASSN TRAINING - CORY FRANEK 125.00 08/22/2017 197578 MINNESOTA VALLEY TESTING LAB SOLIDS SUSPENDED, MERCURY 1,765.50 08/22/2017 197579 MN DEPT OF LABOR & INDUSTRY/CODE BOILER AND PRESSURE VESSEL 60.00 08/22/2017 197580 NERO ENGINEERING SERVICES FOR HARMONY LIFT STATION PROJECT 4,389.30 08/22/2017 197581 NORTH AMERICAN SAFETY INC GLOVES/TRAFFIC CONE HOLDER 113.00 08/22/2017 197582 NORTH CENTRAL INTERNATIONAL STACKING CONVEYOR 224.66 08/22/2017 197583 NORTHERN BUSINESS PRODUCTS PAPER, MARKERS 337.57 08/22/2017 197584 NORTHERN HOLLOW WINERY AUGUST COST OF GOODS - LIQUOR 225.12 08/22/2017 197585 NORTROM, ALICIA WORK CONFERENCE MEALS 28.18 08/22/2017 197586 NU -TELECOM AUG 1- AUG 31 76.10 08/22/2017 197587 O'REILLY AUTO PARTS VARIOUS AUTO R&M SUPPLIES 208.59 08/22/2017 197588 OLSEN CHAIN & CABLE CO. HOIST ANNUAL INSPECTION - WASTEWATER 1,849.14 08/22/2017 197590 PAUSTIS WINE COMPANY AUGUST COST OF GOODS - LIQUOR 1,001.01 08/22/2017 197591 PEOPLEREADY INC CREEKSIDE TEMPORARY LABOR 3,352.53 08/22/2017 197592 PHILIPS HEALTHCARE BATTERY PACK AED 114.46 08/22/2017 197593 PHILLIPS WINE & SPIRITS AUGUST COST OF GOODS - LIQUOR 24,213.19 08/22/2017 197594 PIONEERLAND LIBRARY SYSTEM 2017 Q3 FUNDING REQUEST 41,660.50 08/22/2017 197595 PMC CREEKSIDE WONDER BLEND REBATES 3,172.80 08/22/2017 197596 POSTMASTER SR NEWSLETTER POSTAGE 98.00 08/22/2017 197597 PRO AUTO MN INC. OIL CHANGE 11.95 08/22/2017 197598 QUADE ELECTRIC INSTALL NEW VFD AND OUTPUT FILTER - WATER 2,790.00 08/22/2017 197599 RANDY'S BOBCAT SERVICE SCREENED BLACK DIRT - STREETS 1,134.00 08/22/2017 197600 RDO EQUIPMENT CO. LOADER REPAIR - CREEKSIDE 3,297.77 08/22/2017 197601 REFLECTIVE APPAREL FACTORY INC SHIRTS WITH CITY LOGO - STREETS 565.38 08/22/2017 197602 REINER CONTRACTING DEMO 430 WATER STREET, CLEAR RUBBISH 7,100.00 08/22/2017 197603 REINER ENTERPRISES INC HAUL TO WILLMAR- CREEKSIDE 862.50 08/22/2017 197604 RIDGEWATER COLLEGE RESPIRATOR FIT TESTING 735.00 08/22/2017 197605 RJO CORPORATE PRCE WATERPARK T-SHIRTS 2,146.80 08/22/2017 197606 ROTOCHOPPER PARTS FOR OLD GRINDER 1,034.04 08/22/2017 197607 RUNNING'S SUPPLY VARIOUS R&M SUPPLIES 425.22 08/22/2017 197608 SAM'S CLUB CONCESSIONS/OFFICE SUPPLIES 624.49 08/22/2017 197609 1 SCHWEISS BI -FOLD DOORS 12 POLE FLANGED 24 VDC RELAY 62.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 08/09/2017 - 08/22/2017 Check / Check Date ------------------ 08/22/2017 Dept 197610 Vendor Name ------------------------------------------------------------ SEH Description ---------------------------------------------------------------------------- ATT LTE 1 @ PARK TOWERS -------------------- Amount 6,192.69 08/22/2017 197611 SHAW, KAREN JULY CLASSES 180.00 08/22/2017 197612 SIMPLEXGRINNELL LP EVENT CENTER CONTRACT 7/1/17-5/31/18 204.01 08/22/2017 197613 SMITH, ERIKA SYSTEM ERROR WAS CHARGED TWICE 24.00 08/22/2017 197614 SOUTHERN WINE & SPIRITS OF MN AUGUST COST OF GOODS - LIQUOR 11,982.97 08/22/2017 197615 SPRING LAKE ENGINEERING LIFT STATION CONTROLS 8,093.68 08/22/2017 197616 STANDARD PRINTING REAM SOLAR YELLOW 30.00 08/22/2017 197617 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 616.49 08/22/2017 197618 STENDER, MACKENZIE CAMPGROUND CANCELLATION 36.00 08/22/2017 197619 STRATEGIC EQUIPMENT AND SUPPLY AUGUST COST OF GOODS - LIQUOR 446.12 08/22/2017 197620 STREICH TRUCKING HAUL TO WILLMAR 8/11-12 - CREEKSIDE 2,000.00 08/22/2017 197621 STREICHERS VAPOR GRENADE/POWDER BARRICADE - POLICE 719.71 08/22/2017 197622 SUKO, BOB REQUESTED REFUND OF CREDIT BALANCE 258.00 08/22/2017 197623 SUKO, BOB UB refund for account: 3-486-3350-1-01 171.81 08/22/2017 197624 SYSCO WESTERN MN WATERPARK CONCESSION FOODS 1,110.23 08/22/2017 197625 TAPS-LYLE SCHROEDER CLEANED LINER AND TAPS 25.00 08/22/2017 197626 TEK MECHANICAL SERVICE CALL 195.53 08/22/2017 197627 THE SUITES HOTEL @ WATERFRONT PLAZA MN ICE ARENA MANGERS FALL CONF - MARV 124.61 08/22/2017 197628 THE SUITES HOTEL @ WATERFRONT PLAZA MN ICE ARENA MANGERS FALL CONF - CHRISTINA 124.61 08/22/2017 197629 THOMSON REUTERS -WEST DISCOUNT PLAN CHARGES - LEGAL 2,003.00 08/22/2017 197630 TITAN MACHINERY LEAKING INJECTION PUMP, STICKING FOOTTH 7,398.20 08/22/2017 197631 TLB CONSTRUCTION LLC HOME IMPROVEMENT LOAN TIF- APRILJEPSEN 15,606.50 08/22/2017 197632 TRI COUNTY WATER WATER DELIVERY 110.25 08/22/2017 197633 TRI-STATE BOBCAT KNIFE SHARPENING/FREIGHT OUT 268.00 08/22/2017 197634 ULLR COOLERS AUGUST COST OF GOODS - LIQUOR 247.16 08/22/2017 197635 UNUM LIFE INSURANCE CO OF AMERICA September Life Insurance 2,188.32 08/22/2017 197636 US BANK EQUIPMENT FINANCE 7/20/17 - 8/20/17 CONTRACT ALLOWANCE 420.30 08/22/2017 197637 USA BLUE BOOK PVC CROSS SOC 509.06 08/22/2017 197638 VERHEY, JJ WORK WEAR PANTS 49.99 08/22/2017 197639 VERIZON WIRELESS CELL PHONE SERVICES JUL 03- AUG 02 38.13 08/22/2017 197640 VIKING BEER AUGUST COST OF GOODS - LIQUOR 18,460.00 08/22/2017 197641 VIKING COCA COLA MISC BEVERAGES 1,448.33 08/22/2017 197642 VINOCOPIA INC AUGUST COST OF GOODS - LIQUOR 2,376.04 08/22/2017 197643 VISION TRANSPORTATION OLD LOG THEATRE TRIP - PRCE 220.00 08/22/2017 197644 VIVID IMAGE ANNUAL WEBSITE HOSTING & UPGRADE PLAN 360.00 08/22/2017 197645 WASTE MANAGEMENT OF WI -MN REFUSE SERVICES 7/17-7/31/17 5,675.02 08/22/2017 197646 WEBBER RECREATIONAL DESIGN INC HIP OR PYRAMID 16'X16" 1 TOP 4 POSTS SHA 10,541.00 08/22/2017 197647 WELCOME NEIGHBOR NEW RESIDENT VISITIS 60.00 08/22/2017 197648 WEST CENTRAL SANITATION INC. JULY REFUSE SERVICE 46,903.50 08/22/2017 197649 WEST CENTRAL SHREDDING 3 CONSOLES 50.00 08/22/2017 197650 WILD MOUNTAIN WINERY, INC AUGUST COST OF GOODS - LIQUOR 114.00 08/22/2017 197651 WILSONS NURSERY INC CCCMR GRANT TREES 1,109.00 08/22/2017 197652 WM MUELLER & SONS STREET PATCHING & REPAIR 36,113.36 08/22/2017 197653 WOLD ARCHITECTS & ENGINEERS MASTER FACILITIES PLANNING 1,719.88 Total - Check Disbursement 1,939,516.06 Department Purchasing Card Activity - July 2017 Date Dept Vendor Name Description Amount 07/07/2017 ADMIN MNEFILE City of Hutchinson vs. Sam Ulland - Processing Fee $ 5.00 07/07/2017 ADMIN MNEFILE City of Hutchinson vs. Sam Ulland - Responsive Motion $ 77.00 07/17/2017 FINANCE LANDY LODGE BAR & GRILL Lunch btw AP Interviews Andy, Justin $ 29.70 07/25/2017 POLICE HOLIDAY INN DULUTH Hotel stay for police training $ 277.86 07/10/2017 FIRE CASH WISE New FF badge pinning ceremony $ 135.50 07/11/2017 FIRE CASH WISE New FF badge pinning ceremony $ 34.99 07/11/2017 FIRE SHOPKO STORES OPERATING CO, LLC Office supplies, certificate frames. $ 46.95 07/11/2017 FIRE CASH WISE New FF badge pinning ceremony $ 61.11 07/31/2017 FIRE CASH WISE New FF badge pinning ceremony $ 38.99 07/05/2017 IT SOLARWINDS Solarwinds annual support $ 198.00 07/07/2017 IT AMAZON WIFladapter for ITdepartment $ 21.98 07/10/2017 IT AMAZON mobile printer for Kyle $ 309.99 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 08/09/2017 - 08/22/2017 Check / Check Date ------------------ 07/10/2017 Dept IT Vendor Name ------------------------------------------------------------ AMAZON Description ---------------------------------------------------------------------------- Speakers Angie Radke -------------------- $ Amount 18.05 07/10/2017 IT AMAZON DVD drive for IT department $ 24.99 07/14/2017 IT AVCOMM SOLUTIONS INC Surge arrestor for solar array $ 69.55 07/14/2017 IT BESTBUY Ink for Kyle and Jim $ 131.96 07/20/2017 IT AMAZON Patch cables for lift stations $ 11.80 07/24/2017 IT LEANN CHIN LOIGS meeting $ 13.04 07/24/2017 IT LEAGUE LINEUP league lineup renewal $ 299.95 07/26/2017 IT AMAZON DVD for body cam footage $ 44.99 07/26/2017 IT AMAZON Phone headset parts Kim Hutton $ 8.99 07/27/2017 IT AMAZON Wireless mouse Kim and Lore $ 42.88 07/28/2017 IT AMAZON Bar Code scanners $ 316.00 07/31/2017 IT AMAZON GPS cables for Police Cars $ 48.44 07/12/2017 PRCE CASH WISE Concession Products $ 23.76 07/13/2017 PRCE ALDI Concession Products $ 59.76 07/14/2017 PRCE SYSCO WESTERN MN Credit Damaged Product $ (30.87) 07/14/2017 PRCE GREEN PAPER PRODUCTS Concession Supplies $ 223.87 07/14/2017 PRCE SYSCO WESTERN MN Concession Products $ 884.54 07/14/2017 PRCE SYSCO WESTERN MN Concession Supplies $ 34.92 07/14/2017 PRCE SYSCO WESTERN MN Concession Products $ 278.57 07/14/2017 PRCE SYSCO WESTERN MN Concession Products $ 187.50 07/14/2017 PRCE SYSCO WESTERN MN Concession Supplies $ 42.65 07/17/2017 PRCE WRISTCO Wristbands $ 56.54 07/17/2017 PRCE AMAZON Concession Supplies $ 109.90 07/18/2017 PRCE ALDI Concession Products $ 14.94 07/24/2017 PRCE ALDI Concession Products $ 14.94 07/24/2017 PRCE ALDI Concession Products $ 62.25 07/24/2017 PRCE KWIKTRIP Concession Products $ 259.00 07/25/2017 PRCE AMAZON Concession Supplies $ 19.96 07/27/2017 PRCE SYSCO WESTERN MN Credit Damaged Product $ (30.87) 07/27/2017 PRCE THE WEBSTAU RANT STORE Concession Supplies $ 35.93 07/27/2017 PRCE GREEN PAPER PRODUCTS Concession Supplies $ 594.16 07/27/2017 PRCE SYSCO WESTERN MN Concession Supplies $ 41.83 07/27/2017 PRCE SYSCO WESTERN MN Concession Products $ 740.16 07/27/2017 PRCE SYSCO WESTERN MN Concession Supplies $ 34.92 07/27/2017 PRCE SYSCO WESTERN MN Concession Products $ 835.31 07/27/2017 PRCE SYSCO WESTERN MN Concession Supplies $ 49.74 07/27/2017 PRCE SYSCO WESTERN MN Concession Products $ 1,342.73 07/27/2017 PRCE SYSCO WESTERN MN Concession Supplies $ 351.38 07/27/2017 PRCE SYSCO WESTERN MN Concession Products $ 1,164.62 07/28/2017 PRCE ALDI Concession Products $ 44.82 07/17/2017 CREEKSIDE VALLEY EXPO & DISPLAY Prince Show booth supplies $ 123.99 07/17/2017 LIQUOR RITE INC Monthly billing for RITE Card Defender Program $ 42.75 Total - Purchasing Cards $ 9,881.41 GRAND TOTAL 1,949,397.47 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 08/09/2017 - 08/22/2017 Check Date ------------------- 08/22/2017 Check Vendor Name ----------------------------------------------------------------------------- 197589 OUTDOOR MOTION Description Amount ---------------------------------------------------------------------------- -------------------- INSTALL 3 TUBES/ 1 TIRE 52.99 Total - Check Disbursements: 52.99 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Assessment Hearing & Award for Alley #36 Improvements Project (L13/P17-13) Department: PW/Eng LICENSE SECTION Meeting Date: 8/22/2017 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Public Hearing Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received one (1) quote (see attached quotation document) for the Alley #36 Improvements project quote solicitation (total of four regional bituminous contractors contacted). The only quote is from Wm. Mueller & Sons Inc. of Hamburg, MN, in the amount of $17,570.00 (approximately 9% lower than the Engineer's Estimate). This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2017 Infrastructure Improvement Program. City staff will provide a brief overview of the project scope, bids and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and assessment issues. The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving the provided Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 17,570.00 Total City Cost: $ 8,785.00 Funding Source: Infrastructure Maintenance Funds Remaining Cost: $ 8,785.00 Funding Source: Improvement Special Assessments RESOLUTION NO. 14757 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA -5116 LETTING NO. 13/PROJECT NO. 17-13 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Alley #36 located between Main St S & Hassan St SE, approximately 869 LF from 5th Ave SE to 6th Ave SE: Alley improvements by construction of pavement distress patching, milling, overlaying and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of two (2), the first of the installments to be payable on or before the first Monday in January, 2018 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2017, until the 31st day of December 2018. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2017; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 22nd day of August 2017. Gary Forcier, Mayor Matt Jaunich, City Administrator RESOLUTION NO. 14758 RESOLUTION ACCEPTING QUOTE AND AWARDING CONTRACT LETTING NO. 13/PROJECT NO. 17-13 Whereas, pursuant to a solicitation for quotes for the furnishing of all labor and material for the improvement of: Alley #36 located between Main St S & Hassan St SE, approximately 869 LF from 5th Ave SE to 6th Ave SE: Alley improvements by construction of pavement distress patching, milling, overlaying and appurtenances. bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid Wm Mueller & Sons Inc of Hamburg MN $17,570.00 and whereas, it appears that Wm Mueller & Sons Inc of Hamburg MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm Mueller & Sons Inc of Hamburg MN in the amount of $17,570.00 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 22nd day of August 2017. Mayor, Gary Forcier City Administrator, Matthew Jaunich COMPILEDBY: PVANDERVEEN ASSESSMENT ROLL NO. SA -5116 LETTING NO. 13/PROJECT NO. 17-13 Alley #36 located between Main St S&Hassan St SE, approximately 869 LF frau 5th Aven SE to 6th Ave SE: Alley Improvements by construction of pavement distress patching, milling, overlaying and appurtenances COST PER FRONT FOOT: COMPUTED BY: PVANDERVEEN $5.08 ALLEY COST/FF CHECKED BY: KENT EXNER 1Sr HEARI NG 07/11/2017 NUMBER OF YEARS 2 2ND HEARING 08/22/2017 INTEREST RATE: 2017 Bond Rate BOND FUND 337 ADOPTED: 08/22/2017 FIN ACCT# 437-4300-90530-7762 zTOTAL TDTALAC IVE C CITY PID NO COUNTY PID NO PROPERTYADDRESS OWNER NAME OWNER ADDRESS -1 OWNERADDRESS-2 LEGAL DESCRIPTION -1 FF FF CREDIT TOTAL FF TOTAL ASSESSMENT DEFERRED ASSESSMENT ASSESSMENT SA5115A SA -5114 Lot 1, Block 58, Townsite of Hutchim'on, 1 0-1329-06-0710 2385846% 584 Hassan St SE Chad R Darnell 584 Hassan St SE Hutchinson MN 55358 South Half 66 8 66.88 $335.48 So. $335AO Lot 2, Block 58, Townsite of Hutchim'on, 2 0-13-41728 238584668 516 Hassan St SE Brion N&Sharon M Wil- 516 Hassan St SE Hutchinson MN 55350 South Half 66 8 66.88 $335.48 So. $335A0 Lot 3, Block 58, Townsite of Hutchim'on, 3 0-13-41730 23 050 46M 526 Hassan St SE Ronald D& Denise R Schmidt 526 Hassan St SE Hutchinson MN 55350 South Half 66 0 66.00 $335.40 So. $335A0 Lot 4, Block 58, Townsite of Hutchim'on, 4 0-16-29-06-0140 23 050 46M 536 Hassan St SE Mathew Yewley& Kathryn E Lindahl 536 Hassan St SE Hutchinson MN 55350 South Half 66 0 66.00 $335.40 So. $335A0 N57' of Lot 5, Block 58, Townsite of 5 0-1329 750 2305046% 546 Hassan St SE Steven L Kuehl 546 Hassan St SE H-himon MN 55350 Hutchimon, South Half 57 0 57.00 $289.67 So. $289.61 N48' of Lot 12 & 59' of Lot 5, block 58, 6 0-13-41760 23 050 47M 552 Hassan St SE Raymond HYsher 552 Hassan St SE H-himon MN 55350 Townsite of Hutchimon, South Half SJ 0 57.00 $289.67 So. $289.87 Lot 12 EX N.', Block 58, Townsite of J 1013-116--41770 23 050 47M 558 Hassan St SE lon I&ludith KO[tewn 558 Hassan St SE H-himon MN 55350 Hutchimon, South Half 58 0 58.00 $294.75 So. $294.)5 595' of Lot 31, Block 58, Townsite of 8 0-13-41780 23 OSO 4740 549 Main St Gregory&Betty lodzio 549 Main- Hutchinwn MN 55350 Hutchimon, South Half 95 0 95.00 $482.78 $0.00 $482.78 NO of Lot 11 & S22.5' of Lot J & All of - Lot6. 6, Block 58, Townsite of Hutchimon, South 9 0-13-41790 23 OSO 4710 545 Main StS John C& Valerie KSharstmm 545 Main StS H-himon MN 55350 Half 94.5 0 94.58 $48024 $0.00 $480.24 N43.5' of Lot 7 & S32.5' of Lot 8, Block 58, 10 06-116-29 -on 23 050 47M 535 Main StS Brad -wk 535 Main StS H-himon MN 55350 Townsite of Hutchimon, South Half 76 0 76.00 $386.22 So. $386.22 Lob 9, M & N33.5' of Lot 8, Block 58, 11 06-116-29-06-0810 23 050 47M SOS Main StS lames All- & Catherine McGinnis MS Main- Hutchinwn MN 55350 Townsite of Hutchimon, South Half 165.5 0 165.58 $841.85 $0.00 $841.05 Lot 1, Block 2, Subdivision of Block 36, 12 06-116-29-11-0260 231470170 560 Hassan St SE Teresa L Butler 560 Hassan St SE Hutchinson MN 55350 Bonniw IN 2nd Addition 58.7 0 58.78 $298.38 $0.00 $298.30 Lot 2, Block 2, Subdivision of Block 36, 13 06-116-29-11-0210 23147 man 564 Hassan St SE Eldonna A11-n(Roepke) 564 Hassan St SE Hutchinson MN 55350 Bonniw IN 2nd Addition 60 0 60.08 $384.91 So. $304- - 3, Black 2, Subdivision of Block 36, 14 06-116-29-11-0280 2314701% 566 Hassan St SE -hid 0&Patricia Dock- 1240 Rolling Oaks Ln NW Hutchinson MN 55350 Bonniw IN 2nd Addition 60 0 60.08 $384.91 So. $304- - 4 & 5, Block 2, Subdivision of Block 36, 15 06-116-29-11-0290 2314702M 576 Hassan St SE Brenda E Wilwn 576 Hassan St SE Hutchinson MN 55350 Bonniw IN 2nd Addition 126 0 126.00 $648.31 $0.00 $840.31 Lot 6, Block 2, Subdivision of Block 36, 16 06-116-29-11-0300 231470210 586 Hassan St SE Nan D&lohn EKock 586 Hassan St SE Hutchinson MN 55350 Bonniw IN 2nd Addition 60 0 60.08 $304.91 $0.00 $304.91 Lot 7, Block 2, Subdivision of Block 36, 17 06-116-29-11-0310 2314702M 436th Ave SE Timothy&Lisa Ellefson 436th Ave SE Hutchinwn MN 55350 Bonniw IN 2nd Addition 66 0 66.08 $335.48 So. $335A0 A Tran 66' x 132' in SW --13-1,2, Subdivision of Block1r, Bonniwell's 2nd 18 06-116-29-11-0320 2314507% 597 Main StS lames M& Michelle L Erwin 597 Main StS H-himon MN 55350 Addition 66 0 66.08 $335.40 $0.00 $335A0 COMPILEDBY: PVANDERVEEN ASSESSMENT ROLL NO. SA -5116 LETTING NO. 13/PROJECT NO. 17-13 Alley #36 located between Main St & Hassan St SE, approximately 869 LF from 504 Aven SE to 604 Ave SE: Alley Improvements by construction of pavement distress patching, milling, overlaying and appurtenances COST PER FRONT FOOT: COMPUTED BY: PVANDERVEEN $5.08 ALLEY COST/FF CHECKED BY: KENT EXNER 1Sr HEARING 07/11/2017 NUMBER OF YEARS 2 2ND HEARING 08/22/2017 INTEREST RATE: 2017 Bond Rate BOND FUND 337 ADOPTED: FIN ACCT# 437-4300-90530-7762 zTOTAL COUNTY PID TOTAL DEFERRED TOTAL ACTIVE G CITY PID NOPROPERTY NO ADDRESS OWNER NAME OWNER ADDRESS -1 OWNER ADDRESS -2 LEGAL DESCRIPTION -1 FF FF CREDIT TOTAL FF ASSESSMENT ASSESSMENT ASSESSMENT SAS SA-5114 Lot 8, Black 2, Subdivision of Block 36, 19 06-116-29-11-0330 2314)0230 591Main StS Adam&Jessica L Fink 591 Main St Hutchiruon MN 55350 BonniwelN 2nd Addition 60 0 60.00 $304.91 $0.00 $304.91 Lot 9, Block 2, Subdivision of Block 36, 20 06-116-29-11-0340 231470240 1535 Main StS Hartley E& Barbara l Rosebmck 505 Main— Hutchinson MN 55350 Bonni rIN 2nd Addition 60 0 60.00 $304.91 $0.00 $304- - 30, Block 2, Subdivision of Block 36, 21 06-116-29-11-0350 2314702M 575Main StS La J&Linda M Heldt 575 Main— Hutchinson MN 55350 Bonni rIN 2nd Addition 60 0 60.00 $304.91 $0.00 $304.91 Lot 11, Block 2, Subdivision of Block 36, 22 06-116-29-11-0360 231470260 565 Main St Amy Fourier 565 Main— Hutchinson MN 55350 Bonni rIN 2nd Addition 60 0 60.00 $304.91 $0.00 $3.- - 12, Block 2, Subdivision of Block 36, 23 06-116-29-11-0370 231470270 557 Main St Justin R Rooney 2775181st Ave NW Cedar MN 55011 BonniwelN 2nd Addition 59 0 59.00 $299.83 $0.00 $299.83 A Tran 66' x 132' in NW Corner of Block 16, N 06-116-29-11-03M 231450795 555 Main Sts Brian J Renkes&Boughs A Renkes 555 Main St Hutchinson MN 55350 Bonniwell's Second Addition 66 0 66.00 $335.40 $0.00 $335AO TOTAL ASSESSMENT ROLL NO. SA5116 - L13P17-1302 1728.71 01 1728.7 $8,785.0 $0.00 $8,785.9 $8,785.00 June 27, 2017 Re: Alley Improvement — Alley #36 Paving contractors: City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55354 Phone (324) 234-4219 Fax (320) 234-6971 The City is requesting price quotations for an alley overlay project. The project considered includes patching distressed areas, trilling the edges of the alley and paving about 1 %" wear course bituminous pavement. The alley is bituminous with a drive -over curb on one side. The project would be to: • Identify any significant distress areas. Patch in preparation for a mill -overlay. • Mill against the curb, Mill a straight line parallel to the curb, approximately 14 feet in width. • Place bituminous overlay Pro Feet Cost Estimate 870' x 15' = 13,054 sq. ft. Item: Unit: Qty: Price: Total: Distress patching Ton 10 Ito 'OD Skidsteer mill/operator Hour 10 /y5 °a /_ ySQ 1 %" wear course Ton 11012 ODLy 54 IM Grand total zz s 70 av Thanks, John Olson Public Works Manager (320) 234-4473' i olsonQ6. hutchinson.mn. us HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Public Hearing for City Alley #52 Improvements Project (L14/P17-14) Department: PW/Eng LICENSE SECTION Meeting Date: 8/22/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff r� Public Hearing Time Requested (Minutes): 15 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff administered a neighborhood meeting on Thursday, August 17th, with property owners adjacent to the proposed project referenced above. Please see the attached Neighborhood Meeting Notice (mailed to all property owners) that describes the proposed improvements and associated assessments. Also, an estimated improvement assessment amount was provided to adjacent property owners within the formal Public Hearing notice mailing. Per the City's Assessment Policy, please note that the assessment rate and corresponding amounts may change based on the actual construction bid/costs. Following a brief project overview by City staff and potential public comments, staff will request that the City Council move forward with the final preparation of project plans/specifications and future advertisement for bids. The anticipated bid opening date is Wednesday, September 20th (11:00 AM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 73,695.00 Total City Cost: $ 59,817.00 Funding Source: Infrastructure Maintenance & Stormwater Furl' Remaining Cost: $ 13,878.00 Funding Source: Special Improvement Assessments RESOLUTION NO. 14759 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 14/PROJECT NO. 17-14 WHEREAS, a resolution of the City Council adopted the 25th day of July 2017, fixed a date for a Council Hearing on the following improvements: Alley #52 located south of 5th Avenue SE between Jefferson Street SE & Adams Street SE: Alley improvements by construction of grading, storm sewer, concrete curbing, bituminous pavement and appurtenances, and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 25th day of July 2017. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 22nd day of August 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich RESOLUTION NO. 14760 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 14/PROJECT NO. 17-14 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following described improvement: Alley #52 located south of 5th Avenue SE between Jefferson Street SE & Adams Street SE: Alley improvements by construction of grading, storm sewer, concrete curbing, bituminous pavement and appurtenances, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 11:00 am on Wednesday, September 20th, 2017, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, October 10th, 2017 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 22nd day of August 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich G' Project Neighborhood Meeting Notice Letting No. 14/Project No. 17-14 City Alley #52 Improvements Project Thursday, August 17th ♦ 5:30 to 6:30 PM (5:40 - short presentation) Hutchinson City Center (111 Hassan Street SE) INTRODUCTION The City of Hutchinson would appreciate the opportunity to review the proposed City Alley 952 Improvements project with you. At this time, project construction is anticipated to occur this fall in September/October. The intent of this meeting is to provide a general project review and discuss the potential alley surfacing and drainage improvements. There also will be some initial information provided regarding potential property assessments associated with this project. PROPOSED PROJECT IMPROVEMENTS The project area consists of the City Alley #52 corridor south of 5' Avenue SE and the area immediately to the south. This alley has been identified for improvements by the City Council and staff due to existing surfacing/drainage conditions and input from adjacent property owners. At this point, this proposed project is only being considered and is subject to not being addressed depending on City Council approvals and/or City funding limitations. The proposed project primarily consists of grading, bituminous surfacing and storm sewer installation work. In regards to project financing, a large portion of the improvements is proposed to be paid for with City maintenance and stormwater utility funds. However, the remainder of the work is currently proposed to be funded through adjacent property owner special assessments. At this point, the proposed project area has been established, but the details of the anticipated improvements are subject to change depending on property owner, public, City Council and/or staff input. HEARINGS/PROCESS This Neighborhood Meeting is the first step in the process. This meeting will be an informal discussion regarding the project that allows City staff to communicate preliminary information regarding what the project is proposed to include and to provide a preliminary estimate of specific property assessments to property owners. This informal discussion will allow individual questions/comments to be heard and for a general review of the project to occur prior to the first official hearing required by the formal project assessment process. The first official hearing, the Public Hearing, is scheduled to occur at the August 22nd City Council meeting (6:00 PM). This meeting will be televised and is the formal presentation of the proposed project to the City Council. Public input time is included and welcomed at this meeting. Approval at this hearing does not mean that the project will be constructed as presented. This will be the point at which a formal decision will be made by the City Council as to whether or not City staff should continue the special assessment process and move on to the next step of completing the project plans/specifications with the understanding that actual construction bids for completing the work will be requested. The second official hearing, the Assessment Hearing, would be during another City Council meeting after receiving the construction bids (most likely in late September or early October). At that point, City staff will prepare final assessment amounts for each property, and mail them out in advance of the meeting. At this hearing, property owners will then be given the opportunity to comment on the merits of both the project and the proposed amount of the assessments. Questions, thoughts and concerns regarding the project or associated assessments would be heard by the City Council, and official action on whether or not to award the project work for construction would be taken. To formally contest an assessment, a written/signed objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This action then allows you, the property owner, to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. ASSESSMENTS This project's alley surfacing work is considered to be an assessable project, thus a portion of the total cost of these improvements will be assessed to the adjacent private properties per the City's Special Assessment Policy. The anticipated assessment amounts/approach appear to be consistent and fair with respect to past City improvement projects. At this time, City staff estimates that adjacent properties' assessments will include all or a portion of the following items: • Alley Improvements — 50% of construction cost allocated on a lineal -foot rate basis of alley frontage (currently estimated rate of $30.63/LF — subject to change per actual construction bids) At the above identified rate, a typical 66' -wide residential lot would incur an assessment of $2,021.58. SCHEDULE & CONSTRUCTION ITEMS As previously mentioned, construction is anticipated to in the fall of 2017. The project should be completed this year. If necessary, project staff will be contacting specific property owners to request permission (right - of -entry form) to properly construct an appropriate grading match to your lawns, driveways or landscaping features. Also, as some of you are aware of, City staff is working to attain a limited number of private property easements prior to the project being approved. GENERAL INFORMATION Please feel free to contact Kent Exner/City Engineer at 320.234.4212 or kexner e,ci.hutchinson.mn.us if you have any questions, comments or concerns that you would like addressed. City Engineering Department staff would be willing to meet at your property to further discuss the proposed improvements. Thank you for your time and consideration! HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Discussion of 2016 City Energy Usage and Conservation Efforts Department: Public Works LICENSE SECTION Meeting Date: 8/22/2017 Application Complete Contact: Kent Exner/John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff will provide a brief overview of the 2016 energy usage data summary relative to specific City departments and ongoing energy conservation efforts. Please see the attached information. Staff will provide a brief overview of the information and will be available to answer any questions. BOARD ACTION REQUESTED: N/A Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 2016 to Baseline Comparisons Energy Usage Comparisons Wastewater Baseline 2016 Baseline -2016 %City Dept -City Electric Usage(kWh) 4904259 3686732 -24.83% 42.50% -11.17% Gas Usage(ft3) 7415550 6343547 -14.46% 30.51% -4.01% Water Baseline 2016 Baseline -2016 I %City I Dept -City Electric Usage(kWh) 25993391 2048480 -21.19%1 23.61% -5.05% Gas Usage(ft) 22675091 474212 -79.09%1 2.28% -6.70% Public Works Baseline 1 2016 1 Baseline -2016 I %City I Dept -City Electric Usage(kWh) 7139591 618831 -13.32%1 7.13% -0.87% Gas Usage(ft) 34367901 3108513 -9.55%1 14.95% -1.23% Emergency Services Baseline06 2016 Baseline -2016 %City Dept -City Electric Usage(kWh) 291510 218424 -25.07% 2.52% -0.67% Gas Usage(ft) 1597809 832000 -47.93% 4.00% -2.86% Parks Baseline06 2016 Baseline -2016 I %City Dept -City Electric Usage(kWh) 12913611 1262565 -2.23%1 14.55% -0.26% Gas Usage(ft) 62372241 5681231 -8.91%1 27.32% -2.08% Building Baseline06 2016 Baseline -2016 %City Dept -City Electric Usage(kWh)l 5268831 416277 -20.99% 4.80% -1.01% Gas Usage(ft3) 19922341 1649281 -17.21% 7.93% -1.28% Compost Baseline06 2016 Baseline -2016 %City Dept -City Electric Usage(kWh)l 2528901 204540 -19.12% 2.36% -0.44% Gas Usage(ft3) 31645641 2055197 -35.06% 9.88% -4.15% Liquor Hutch Baseline 2016 Baseline -2016 %City Dept -City Electric Usage(kWh)l 3173711 218882 -31.03% 2.52% -0.90% Gas Usage(ft3) 647120 647893 0.12% 3.12% 0.00% Total Dept. Usage Electric Usage(kWh) Gas Usage(ft) Baseline 1 108975721 267588001 2016 1 8674731 20791874 Baseline -2016 -20.40% -22.30% Total Dept. Usage Baseline 2016 Baseline -2016 Electric Usage(kWh) 10897572 8674731 -20.40% Gas Usage(kWh equiv.) 8054324 6258296 -22.30% 18951896 14933027 -21.21% Example: -5.90% is a reduction in 2007 from 2006 Baseline years are calculated using primarily 2006 data with the exception of WW, Water, and PWs Wastewater Baseline: 2006 data for all meters except the main plant which is using 2008 as the first full year of operation and 2009 gas usage for MBR Water Baseline: 2006 data for all meters except main plant which is using 2008 data as the first full year of operation PW Baseline: 2006 data for all meters except for HATS and the Cold Storage Building which are using 2008 data for the first full year of operation Liquor Baseline: 2007 data for all meters because of the expansion in 2006. 1000000 950000 900000 850000 3 800000 Y d VI u u 750000 w W L :>- 700000 650000 600000 550000 500000 City Wide Electric Use 2012-2016 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec •-♦-- Base --11--2012 f 2013 X2014 —&-2015 —2016 7000000 6000000 5000000 3 4000000 en z z L 3000000 0 5 2000000 1000000 0 City Wide NG Usage 2012-2016 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec t Base f 2012 --11--2013 X2014 f 2015 —2016 35,000,000 30,000,000 25,000,000 w 20,000,000 en m D L7 Z m 15,000,000 c City Wide Annual NG Usage 10,000,000 5,000,000 0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Annual Total 19,913,377 21,914,642 26,093,989 25,928,889 22,935,752 25,797,816 19,764,476 28,288,243 29,014,772 22,364,523 20,791,874 — — Baseline 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 HDD 7110 7768 8610 8174 8369 8031 6903 8870 8966 7292 7079 CDD 340 334 215 179 132 303 342 268 122 213 165 12,000,000 City Wide Annual Electric Usage ----------------------------------------------------------------------- 10,000,000 WWTF MBR Addition 7/08 New Water PD HVAC Plant 4/07 8,000,000 City Wide x Lighting / v WW VFD's u - 6,000,000 u v y m c c Q 4,000,000 2,000,000 0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 tAnnual Total 8,787,517 9,648,813 10,833,907 9,822,223 9,879,411 9,218,524 8,871,155 8,942,434 8,667,627 8,722,167 8,674,731 - - - - Baseline 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 HDD 7110 7768 8610 8174 8369 8031 6903 8870 8966 7292 7079 CDD 340 334 215 179 132 303 342 268 122 213 165 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Review of TH15/Main Street Reconstruction Downtown Alignment Department: PW/Eng LICENSE SECTION Meeting Date: 8/22/2017 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As you may recall, the alternative of an offset TH15/Main Street alignment was examined in the TH15/Main Street Improvement Feasibility Study. At this point in the overall project development process and per the attached letter from the TH15/Main Street Reconstruction project design consultant to MnDOT staff, there is a recommendation that the downtown roadway alignment be situated on true center of the existing corridor right-of-way for many reasons. Also, attached for reference purposes are the alignment alternatives typical sections and preliminary geometric drawings from the feasibility study. Please note that City staff will be meeting with representatives from the Chamber of Commerce and Downtown Association to review this recommendation and the City's potential feedback. BOARD ACTION REQUESTED: General feedback regarding above described recommendation Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: -A, SEH Building a Better World for All of Us' August 14, 2017 Teal Spellman Project Manager MnDOT District 8 2505 Transortation Road Willmar, MN 56201 Dear Mrs. Spellman: RE: MnDOT District 8 TH 15 Reconstruction Project - Hutchinson, Minnesota SEH No. MNT08 142417 14.00 As requested, this letter outlines a recommendation for the alignment of TH 15/Main Street in the downtown area of Hutchinson from Second Street NW to Fifth Street SW. A feasibility study for reconstruction of TH 15/Main Street was completed in 2014. The City and MnDOT reviewed reconstruction concepts as part of the City's Transportation Plan and as part of the development of the feasibility study. Based on that analysis and discussion, a Future Typical Section was developed. The proposed street cross section would result in reducing the total curb to curb width from 60 feet to 55 feet and provide for an extra 5 feet of total sidewalk width. The report reviewed two options for utilizing the extra 5 feet of sidewalk width. The base option would be to center the street and add 2.5 feet of sidewalk width to each side of the street. For this option the sidewalk would be wider than the existing walk width but would not be able to accommodate both sidewalk -based business customer activities (commerce) and the required width for the Pedestrian Access Route (PAR). An alternate option noted was to develop an offset centerline for the roadway. This option would add the 5 feet of additional walk width on the west side of Main Street, resulting in a total sidewalk width of 15.5 feet on the west side and 10.5 feet on the east side. The east curb line would stay in its current location and the sidewalk along the east side of Main Street would be same as its existing width of 10.5 feet. This option was reviewed in the feasibility report because of the potential ability to accommodate increased pedestrian traffic and business customer activities along the west side of Main Street, where the majority of restaurants are that would be most likely to use the space. Additional review and analysis of the two alignment options was completed as part of the process to identify the geometric layout for the 2020 reconstruction of TH 15/Main Street. Several issues were identified with the alternate offset alignment option. • Offsetting the crown of the roadway would create a differential curb elevation across the roadway and impact the stormwater drainage areas, sending additional flow to the west side of Main Street. Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 1390 Highway 15 South, Suite 200, P.O. Box 308, Hutchinson, MN 55350-0308 SEH is 100% employee -owned I sehinc.com 1 320.587.7341 1 800.838.8666 1 888.908.8166 fax Teal Spellman August 14, 2017 Page 2 • Improving ADA access to existing building entrances would be more difficult with the narrower sidewalk on the east side. • A transition area would be required to shift the road alignment. This transition would be especially difficult on the north end of the project, impacting the entire Second Street intersection and approach area to the bridge. • Streetscape improvements in the downtown area would be limited in the narrower sidewalk section on the east side of Main Street. Implementation of landscape features including plantings, benches, and other amenities would not be possible on this narrow section of walk. • One of the driving forces in offsetting the alignment was to provide the ability for businesses to engage in commerce on the west sidewalk area. Although there has been discussion regarding the use of state right-of-way for commerce, it is currently not allowed per MnDOT policy. The centered alignment as outlined as the base option in the feasibility report is being recommended as the preferred alignment. It will provide additional sidewalk to both sides of the Main Street corridor, with sidewalk increasing from 10.5 feet to approximately 13 feet wide on both the west and east side of the street. This centerline approach will allow for a more uniform approach to the streetscape improvements, and create more opportunity to improve the grades for ADA compliance in the downtown corridor. If you have any questions or would like to review the items outlined above in more detail, please do not hesitate to contact us. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Jus in Black, PE Project Manager jb c: Kent Exner, Hutchinson City Engineer John Rodeberg, SEH k:\ko\m\mnt08\142417\1-genl\14-corr\centerline alignment Itr_081417.docx 55' 82.5' Right of Way Trunk Highway 15 "Downtown" Offset Center Line Option 13' Center Lane, 11' Thru, 10' Parking, 15.5'& 10.5' Sidewalk 55' 82.5' Right of Way Trunk Highway 15 "Downtown" Centered Road Option 13' Center Lane, 11' Thru, 10' Parking, 13 Sidewalk L..I Fll Y� i 1� IIj } , 13' 135'LTL� 'x�30'LiL 115 'LIL 11' = y 11' x 135'LIL 11' ]35'IILy -�13' i x l3'x 135'L3L� 13'x - � '�� �I] { < — — - � LEGEND PPRCEL BOLINDPRV ' PROPBSED ROADWAY EXISTING RIGHT OF WpY _ PROPOSED CURB PROPOSED SIGNPL w �. coNCRE1E slDewnLD EXISTING SIGNnL —� a z. k 1s 'x 13D LTL 13'x 130'LrL� LTL 'LTL x ]30'LlL 13'x n 0 -= - U' L L3�5 11' 1 < s� m �. L IBq'ARY S UARE <zl,t 0 { . n loo 0 100 zoo - a _ - �+ sig feet scale 50 -, A aye OFFSET CENTERLINE OPTION W 13• LTL, 11' THRU, 10' PARK/RTL SEH TH t5 DOWNTOWN RECON -OPTIONS LT7• '." ■ x 1 m � t Lo H _ i�► D S LEGEND , ;j 7 k1i PPRCEL 80UND4RV PROPOSED ROADWAY E%]STING RIGHT OF WpY _ PROPOSED CURB � p •.-. � .� _ _ PROPoseo sJCNnL r _ PROPOSED CONCRETE sJoewnLD n ERJSTM =MNAL A SEH 'LTL : 13 13'I J30'LTL� : D .. im z n dp➢ z < m IOO 0 100 200 -, scale 50 feet CENTERLINE OPTION 13- LTL, II' THRU, 10' PARK/RTL TH 'S DOWNTOWN RECONSTRUCTION OPTIONS HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Dynamic Sign Ordinance Revisions Department: Planning LICENSE SECTION Meeting Date: 8/22/2017 Application Complete N/A Contact: Planning Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Staff has had requests from various businesses within the Downtown area (C-3 zoning district) regarding electronic or dynamic signs. Staff has studied this issue extensively and feels that there may be an opportunity to allow electronic signs without impacting the historic or traditional Main Street area. Within the Hutchinson Sign Ordinance there are special provisions for signage in the Main Street Area District which goes from Franklin Street on the west side of downtown to Hassan Street on the east side of downtown and from the Crow River on the north side of downtown to 4th Avenue SE on the south side of downtown. In this area signs are to be of a more "historic" nature that would allow the signs to fit in with the older buildings downtown. Staff is not comfortable allowing any electronic signs within the Main Street Area District, however there are areas of the C-3 (central commercial) zoning district that are not within the Main Street Area District that would be able to accommodate electronic signs without a disturbance to the historic nature of downtown. For example, the area around the Liquor Hutch, Ace Hardware, former Econo Foods, VFW and Depot Marketplace has a different character then the Main Street area and staff feels electronic signs would not be problematic in this area. The signs would have to meet all of the requirements of the dynamic signs ordinance the City of Hutchinson has adopted. Staff recommends the approval of the following ordinance amendment that would allow electronic signs in the C-3 (central commercial) zoning district outside of the Main Street Area District. In addition, staff recommends amending the ordinance to allow electronic signs in the C-2, I-1, I-2 zoning district by right versus a Conditional Use Permit. BOARD ACTION REQUESTED: Approval of 1st Reading of Ordinance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. 8245 ORDINANCE NO. 17-776 AN ORDINANCE AMENDING SECTION 154.141(0) DYNAMIC SIGNS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.141 (0) regarding Dynamic Signs as follows: (0) Dynamic signs. Dynamic signs may be permitted as follows. (1) Dynamic signs are allowed as conditional uses in the C -1,G 2,1 ' an T ' Zoning Districts. (2) Dynamic signs are allowed in the C-2, I-1 and I-2, C-4, C-5, GT and I/C Zoning Districts and in the C-3 Zoning District if they are located outside of the Main Street Area District as described in section 154.142 (E). (3) Dynamic displays may occupy no more than 66% of the sign area. (4) Dynamic signs are not allowed in the R-1, R-2, R-3, R-4, R-5 districts or in the Main Street Area District of the C-3 Zoning District, except as described in division (0)(14) below. (5) There shall be no dynamic signs within 100 feet of a residential zoning district. (6) There shall be no dynamic signs in the front setback area within 50 feet of a street intersection (as measured from intersecting right-of-way lines), except where lighting for such sign is indirect or diffused and in no way constitutes a traffic hazard. (7) No dynamic sign may be erected that, by reason of position, shape, movement or color interferes with the proper functioning of a traffic sign, signal or which otherwise constitutes a traffic hazard. (8) Dynamic signs shall not cause direct glare, nor become a distraction. (9) Dynamic displays shall have a minimum display or loop time of six seconds before the display changes. (10) A display of time, date or temperature must remain for at least the minimal allowable display time for the district in which it is located before changing to a different display, but the time, date or temperature information itself may change no more often than once every three seconds. (11) The lamp wattage and luminance level in candelas per square meter (Nits) shall be provided at the time of permit application. (12) Dynamic signs shall not exceed 5,000 Nits between the hours of civil sunrise and civil sunset and shall not exceed 500 Nits between the hours of civil sunset and civil sunrise. (13) Dynamic displays must be designed and equipped to freeze the device in one position if a malfunction occurs. The displays must also be equipped with a means to immediately discontinue the display if it malfunctions, and the sign owner must immediately stop the dynamic display when notified by the city that it is not complying with the standards of this section. (14) Dynamic signs which inform the public of time and/or temperature, as well as messages that consist of public announcements and the like, of a non -advertising nature are allowed in the R-1, R-2, R-3, R-4 and R-5 Zoning Districts. The dynamic signs in these districts shall be scrolling in nature with no flashing or other similar special effects. These signs shall have a black background with a singular color of lettering and/or numerics. The characters used shall be standard letters and numbers only. (2004 Code, § 154.136) (Ord. 01-296, passed 8-14-2001; Ord. 10-0661, passed 10-12-2010) Penalty, see § 154.999 Ordinance # 17-776 154.141(0) September 12, 2017 Page 2 EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 12th day of September, 2017. Attest: Matthew Jaunich Gary T. Forcier City Administrator Mayor First reading of the Ordinance: August 22, 2017 Second reading of the Ordinance: September 12, 2017 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of South Central Drainage Area Items Department: PW/Eng LICENSE SECTION Meeting Date: 8/22/2017 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per the discussion at the previous City Council meeting, City staff recommends that $250,000 of Stormwater Utility Funds be dedicated to address City ball field improvements (see attached Linden Park Solutions worksheet). This effort is necessary to potentially deliver the South Central Drainage Area pond project in 2018 as identified within the currently drafted City Capital Improvement Plan. Please note that a fall pond construction timeframe would allow for the vast majority of the normal Linden Park ball field use to occur prior to construction work commencing. However, per conversations with City Parks representatives, they would like to start making modifications to existing ball fields this fall to allow for an appropriate period of time to order/install equipment and accomplish grading/restoration efforts. At this point, if the City Council is accepting of the future development of a stormwater pond facility within the Linden Park area, we would recommend approving the utilization of $250,000 of Stormwater Utility Funds to address City ball field needs in the near future. BOARD ACTION REQUESTED: Approval of the utilization of $250,000 of Stormwater Utility Funds to address City ball field needs. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 250,000.00 Total City Cost: $ 250,000.00 Funding Source: Stormwater Utility Funds Remaining Cost: $ 0.00 Funding Source: Linden Park Solutions Youth 2009 2017 T -BALL 210 107 Rookie Ball 45 0 PRCE Softball 127 55 GSA 124 96 HJ LBA 423 301 Tota 1 929 559 Adult Softball 2009 2017 Men's 41 20 Co-Rec 27 13 Total 68 33 Backstops 85k over 2 years 2 Northwoods 2 Linden Riverside Tartan Grading 35k over 2 years 2 Northwoods 2 Linden (part of ponds) Ag Lime 80k over 2 years 2 Northwoods 2 Linden Riverside Tartan Fencing 40k over 2 years 2 Northwoods 2 Linden Riverside Mounds 10k 1 vear 2 Northwoods 4 Roberts Riverside Tartan Total 250k HUTCHINSON CITY COUNCIL c`=y-f Request for Board Action 7AL =-ft Agenda Item: Calling a Special Budget Workshop Meeting for 4:00 pm on September 12 Department: Administration LICENSE SECTION Meeting Date: 8/22/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Staff is looking to hold its third budget workshop session of the year in preparation for the 2018 budget. The workshop will focus on the preliminary budget and tax levy. A copy of the proposed budget and levy will be sent to you by September 1 st. The preliminary tax levy is expected to go to the council for approval at your September 26 meeting. Staff is asking the council to call a workshop meeting. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on September 12 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Assignment of Copyright and Licensing Agreement Recitals This agreement is between Deb Zeller (the "Artist") and the City of Hutchinson (the "City") and pertains to the Artist's sculpture entitled "Parental Love" (the "Sculpture"). The City had previously commissioned the Artist to produce the Sculpture for placement in the City's Oakland Cemetery. No contract stating ownership of the molds or the rights to additional castings was entered into by the Artist and the City. Following the casting of the Sculpture, the Artist contacted the City desiring to make additional castings of the Sculpture to enter in various art shows and art walks. This could lead to future sales. Additional castings of the maquette sized model Sculpture could also be created. Since the Artist did not formally retain ownership of the molds and rights to additional castings, the Artist feels that the city owns the rights and she needs the City's permission before such castings could be undertaken. Conversations took place where future sales could be used to help benefit the City's public art program. In order to accomplish this, the parties have agreed to enter into this agreement. Agreement 1. The City gives the Artist permission to create and sell additional castings of the Sculpture and the maquette sized Sculpture. 2. After any commission required by the art show or art walk where the piece is exhibited is paid, the Artist shall pay the City an amount equivalent to 25% of the remaining gross sales price of each casting of the Sculpture and/or the maquette sized Sculpture sold. Such funds shall be transferred to the City of Hutchinson's Public Arts Fund. A copy of the purchase receipt(s) or some other proof of purchase with sale price shall accompany the payment. 3. In the future if opportunities arise to create other artwork based on the Sculpture, the Artist and the City will work together to reach agreement on those opportunities. 4. The City has the right to use the image of the Sculpture in advertising, promotional materials and other means as it desires. City of Hutchinson Artist By: Gary T. Forcier, Mayor By: Deb Zeller By: Matt Jaunich, City Administrator Date Date X6,5 Hutchinson Properties Orded To Be Cleared By City I Date of Report: 08/10/2017 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN17-0114 1680 South Grade Rd SW 11-116-30-04-0040 Tall Grass/Noxious Weed 07/07/2017 Closed 07/17/2017 EEN17-0116 1085 Sherwood St SE 07-116-29-03-0270 Tall Grass/Noxious Weed 07/05/2017 Closed 07/12/2017 EEN17-0117 750 Dale St SW 01-116-30-10-1230 Tall Grass/Noxious Weed 07/05/2017 Abated by City 08/07/2017 EEN17-0118 540 Glen St SW 06-116-29-12-0110 Tall Grass/Noxious Weed 07/05/2017 Abated by City 08/07/2017 EEN17-0119 731 Arizona St NW 36-117-30-06-1000 Tall Grass/Noxious Weed 07/05/2017 Closed 08/08/2017 EEN17-0120 488 California St NW 36-117-30-11-0190 Tall Grass/Noxious Weed 07/05/2017 Closed 07/12/2017 EEN17-0121 141 5th Ave NE 31-117-29-10-0140 Tall Grass/Noxious Weed 07/05/2017 Abated by City 08/07/2017 EEN17-0122 439 3RD AVE SE 06-116-29-02-0490 Tall Grass/Noxious Weed 07/05/2017 Closed 07/10/2017 EEN17-0123 1150 Carolina Ave NW 36-117-30-06-0450 Tall Grass/Noxious Weed 07/05/2017 Closed 08/08/2017 EEN17-0124 1140 Carolina Ave NW 36-117-30-06-0470 Tall Grass/Noxious Weed 07/05/2017 Closed 07/12/2017 EEN17-0125 945 Texas Cir NW 36-117-30-10-0170 Tall Grass/Noxious Weed 07/11/2017 Closed 07/25/2017 EEN17-0126 955 Hwy 7 W 36-117-30-10-0031 Tall Grass/Noxious Weed 07/11/2017 Closed 07/28/2017 EEN17-0127 935 Ludtke Ln NW 36-117-30-07-0050 Tall Grass/Noxious Weed 07/11/2017 Closed 07/25/2017 EEN17-0128 742 California St NW 36-117-30-06-0230 Tall Grass/Noxious Weed 07/12/2017 Closed 07/19/2017 EEN17-0129 732 California St NW 36-117-30-06-0220 Tall Grass/Noxious Weed 07/12/2017 Closed 07/19/2017 EEN17-0130 215 5th Ave NE 31-117-29-09-0640 Tall Grass/Noxious Weed 07/24/2017 Closed 08/01/2017 EEN17-0131 205 5th Ave NE 31-117-29-09-0620 Tall Grass/Noxious Weed 07/24/2017 Closed 08/01/2017 EEN17-0132 206 5th Ave NE 31-117-29-09-1130 Tall Grass/Noxious Weed 07/24/2017 Closed 08/01/2017 EEN17-0133 791 California St NW 36-117-30-06-0310 Tall Grass/Noxious Weed 07/24/2017 Abated by City 08/10/2017 EEN17-0134 436 Adams St SE 06-116-29-07-0660 Tall Grass/Noxious Weed 07/24/2017 Closed 08/01/2017 EEN17-0135 938 Hayden Ave SW 01-116-30-07-0740 Tall Grass/Noxious Weed 07/24/2017 Closed 08/01/2017 EEN17-0136 106 Northwoods Ave NE 31-117-29-07-0270 Tall Grass/Noxious Weed 07/24/2017 Closed 08/01/2017 EEN17-0137 312 Lake St SW 01-116-30-06-0730 Tall Grass/Noxious Weed 07/24/2017 Closed 08/01/2017 EEN17-0138 677 5th Ave SW 01-116-30-08-0740 Tall Grass/Noxious Weed 07/24/2017 Closed 08/01/2017 EEN17-0139 435 Adams St SE 06-116-29-07-0590 Tall Grass/Noxious Weed 07/24/2017 Closed 08/01/2017 EEN17-0140 830 Elm St NE 31-117-29-07-0370 Tall Grass/Noxious Weed 07/24/2017 Abated by City 08/10/2017 EEN17-0141 882 Oak St NE 31-117-29-02-0690 Tall Grass/Noxious Weed 07/24/2017 Abated by City 08/10/2017 EEN17-0142 525 Golf Course Rd NW 36-117-30-08-0010 Tall Grass/Noxious Weed 07/25/2017 Closed 08/02/2017 EEN17-0143 535 4th Ave SW 01-116-30-08-0340 Tall Grass/Noxious Weed 07/25/2017 Closed 08/02/2017 EEN17-0144 970 7th Ave NW 36-117-30-07-0800 Tall Grass/Noxious Weed 07/25/2017 Pending Compliance Hutchinson Properties Orded To Be Cleared By City I Date of Report: 08/10/2017 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN17-0145 500 Fischer St SW 01-116-30-07-0920 Tall Grass/Noxious Weed 07/26/2017 Closed 08/07/2017 Total Records: 31 Enforcement.CodeOfficer = John Paulson AND Enforcement.DateFiled Between 7/1/2017 12:00:00 AM AND 7/31/2017 11:59:59 PM Population: All Records Status Descriptions Abated by City = Ordered by City to be cleared using Contractor Closed = Mowed by Owner HUTCHINSON CITY COUNCIL c`=y-f Request for Board Action 7AL =-ft Agenda Item: July 2017 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 8/22/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the July Financial Reports for the general fund and enterprise funds. Also attached is the July Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2017 TOTAL REVENUES 1,362,994 6,433,358 12,300,128 5,866,770 52.3 5,656,457 11,463,235 49.3 Wages & Benefits 739,795 4,394,594 8,175,052 3,780,458 2017 4,017,279 7,595,480 2016 Supplies 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 42.8 JULY YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Miscellaneous Expenses 39,599 165,094 552,075 386,981 29.9 157,393 525,226 Taxes - 2,533,570 4,763,796 2,230,226 53.2 2,280,967 4,581,035 49.8 Other Taxes 61,031 143,831 300,000 156,169 47.9 142,742 272,000 52.5 Licenses & Permits 36,047 517,946 283,550 (234,396) 182.7 132,628 271,500 48.9 Intergovernmental Revenue 1,035,983 1,115,726 1,423,830 308,104 78.4 974,341 1,284,330 75.9 Charges for Services 207,677 1,502,033 2,817,291 1,315,258 53.3 1,200,505 2,350,666 51.1 Miscellaneous Revenues 18,604 167,738 339,500 171,762 49.4 129,219 291,300 44.4 Transfers -In - 423,189 2,292,161 1,868,972 18.5 770,825 2,332,404 33.0 Fines & Forfeitures 3,652 29,325 55,000 25,675 53.3 25,230 55,000 45.9 Capital Contributions - - 25,000 25,000 - - 25,000 - TOTAL REVENUES 1,362,994 6,433,358 12,300,128 5,866,770 52.3 5,656,457 11,463,235 49.3 Wages & Benefits 739,795 4,394,594 8,175,052 3,780,458 53.8 4,017,279 7,595,480 52.9 Supplies 123,785 492,170 866,545 374,375 56.8 329,809 770,593 42.8 Services & Charges 219,933 1,254,649 2,596,456 1,341,807 48.3 1,284,651 2,461,936 52.2 Miscellaneous Expenses 39,599 165,094 552,075 386,981 29.9 157,393 525,226 30.0 Transfers -Out - 50,000 100,000 50,000 50.0 49,878 600,000 8.3 Capital Outlay - 5,623 10,000 4,378 56.2 3,899 10,000 39.0 TOTAL EXPENDITURES 1,123,112 6,362,129 12,300,128 5,937,999 51.7 5,842,907 11,963,235 48.8 NET REVENUE 239,881 71,229 - (71,229) (186,450) (500,000) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2017 2017 ACTUALS JULY General Fund Expense by Department YTD 2017 2016 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 3,160 21,475 49,962 28,487 43.0 18,224 44,290 41.1 City Administrator 32,192 224,695 395,266 170,571 56.8 216,019 430,251 50.2 Elections - - 6,850 6,850 - 135 15,950 0.8 Finance Department 34,399 208,592 355,653 147,061 58.7 214,724 361,468 59.4 Motor Vehicle 17,567 117,604 217,890 100,286 54.0 120,970 203,836 59.3 Assessing - - 46,496 46,496 - - 60,911 - Legal 22,604 159,948 294,100 134,152 54.4 145,562 288,193 50.5 Planning 11,923 84,410 151,585 67,175 55.7 57,541 149,972 38.4 Information Services 45,238 278,289 535,168 256,879 52.0 256,314 504,738 50.8 City Hall Building 13,045 94,502 173,368 78,866 54.5 58,283 131,322 44.4 Police Department 254,336 1,728,588 3,216,585 1,487,997 53.7 1,648,956 3,062,565 53.8 Hospital Security 20,448 159,523 296,977 137,454 53.7 153,643 293,886 52.3 Emergency Management 1,243 20,939 10,000 (10,939) 209.4 5,190 12,800 40.5 Safety Committee - 9,896 10,000 104 99.0 8,600 9,500 90.5 Fire Department 40,982 178,062 343,461 165,399 51.8 175,112 306,733 57.1 Protective Inspections 21,083 134,177 236,552 102,375 56.7 132,114 227,556 58.1 Engineering 34,612 235,144 418,877 183,733 56.1 216,401 402,714 53.7 Streets & Alleys 172,470 699,404 1,548,036 848,632 45.2 722,009 1,517,341 47.6 Park/Recreation Administration 17,166 137,236 233,898 96,662 58.7 125,190 222,323 56.3 Recreation 19,079 132,723 232,724 100,001 57.0 131,835 234,397 56.2 Senior Citizen Center 7,000 47,297 84,801 37,504 55.8 47,931 83,747 57.2 Civic Arena 25,143 183,727 333,284 149,557 55.1 172,150 323,727 53.2 Park Department 100,695 528,878 879,100 350,222 60.2 490,503 852,751 57.5 Recreation Building & Pool 16,261 94,144 211,726 117,582 44.5 88,443 170,818 51.8 Events Center 15,217 135,686 259,478 123,792 52.3 136,068 243,017 56.0 Evergreen Building 1,884 14,170 26,225 12,055 54.0 12,090 25,450 47.5 Library 2,940 105,612 211,842 106,230 49.9 106,020 206,365 51.4 Waterpark 130,358 271,814 424,753 152,939 64.0 - - - Cemetery 14,548 68,409 132,974 64,565 51.4 70,388 130,785 53.8 Airport 8,597 56,059 103,679 47,620 54.1 45,503 104,635 43.5 Unallocated General Expense 38,921 231,127 858,818 627,691 26.9 266,991 1,341,194 19.9 TOTAL EXPENDITURES 1,123,112 6,362,129 12,300,128 5,937,999 51.7 5,842,907 11,963,235 48.8 Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2017 2017 ACTUALS JULY YTD 2017 2016 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 619,715 3,466,621 6,123,000 2,656,379 56.6 3,378,947 5,868,000 57.6 44 1,229 4,000 2,771 30.7 1,417 3,000 47.2 619,760 3,467,849 6,127,000 2,659,151 56.6 3,380,364 5,871,000 57.6 517,914 2,597,558 4,591,390 1,993,832 56.6 2,566,079 4,398,810 58.3 48,792 331,555 662,377 330,822 50.1 306,224 568,211 53.9 494 6,258 24,250 17,992 25.8 11,957 17,400 68.7 19,857 118,474 218,550 100,076 54.2 110,107 198,350 55.5 3,700 3,895 5,850 1,955 66.6 3,900 5,650 69.0 - - 500,000 500,000 - - 475,000 - 20,000 20,000 9,685 20,000 48.4 80,000 80,000 - 80,200 - - - 127,635 127,635 - - 128,055 - 590,757 3,057,739 6,230,052 3,172,313 49.1 3,007,953 5,891,676 51.1 29,003 410,110 (103,052) (513,162) 372,412 (20,676) July Sales 2017 Year to Date Sales Change Comments 2017 2016 Change Sales Revenue: Liquor 1,145,347 1,120,428 2.2% Beer 1,725,714 1,679,808 2.7% Wine 521,103 513,386 1.5% Other 74,456 65,325 14.0% -1.4% 3,466,621 3,378,947 2.6% Customer Count 138,209 134,625 2.7% Average Sale per Customer $ 25.08 $ 25.10 -0.1% Gross Margin on Sales 25.1% 25.0% Labor to Sales Ratio 9.6% 10.8% July Sales 2017 2016 Change 185,643 185,260 0.2% 321,710 311,185 3.4% 95,948 68,482 40.1% 16,414 14,096 16.4% 619,715 579,023 7.0% 24,028 22,139 8.5% $ 25.79 $ 26.15 -1.4% 24.1% 25.0% 9.1% 9.7% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2017 2017 ACTUALS JULY YTD 2017 2016 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Sales 235,165 1,370,879 2,384,950 1,014,071 57.5 1,329,151 2,306,000 57.6 Local Sales Tax 66,175 272,306 625,000 352,694 43.6 210,000 685,000 30.7 Intergovernmental Revenue - - - - - - - - Charges for Services 2,103 42,210 50,000 7,790 84.4 52,066 50,000 104.1 Miscellaneous Revenues 3,138 17,892 92,000 74,108 19.4 13,956 85,000 16.4 Capital Contributions - - - - - - - - TOTAL REVENUES 306,580 1,703,287 3,151,950 1,448,663 54.0 1,605,173 3,126,000 51.3 Wages & Benefits 40,783 253,050 461,635 208,585 54.8 256,006 479,983 53.3 Supplies 21,841 69,915 126,600 56,685 55.2 62,537 122,400 51.1 Services & Charges 63,484 265,925 522,250 256,325 50.9 281,332 507,350 55.5 Miscellaneous Expenses - 7,345 12,200 4,855 60.2 9,799 13,500 72.6 Transfers -Out - 60,000 60,000 - - 43,145 - CapitalOutlay 19,127 250,000 230,873 7.7 39,521 250,000 15.8 Depreciation Expense - - 1,205,000 1,205,000 - - 1,150,000 - Debt Service 49,824 244,745 1,481,305 1,236,560 16.5 280,085 1,408,611 19.9 TOTAL EXPENDITURES 175,932 860,106 4,118,990 3,258,884 20.9 929,279 3,974,989 23.4 NET of REVENUES & EXPENDITURES 130,648 843,182 (967,040) (1,810,222) 675,893 (848,989) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2017 2017 ACTUALS JULY YTD 2017 2016 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Sewer Fund Sales 269,780 1,946,110 3,330,000 1,383,890 58.4 1,899,493 3,213,000 59.1 Local Sales Tax 66,175 272,306 625,000 352,694 43.6 210,000 685,000 30.7 Intergovernmental Revenue - - - - - - - - Licenses & Permits - 5,100 6,500 1,400 78.5 5,200 7,000 74.3 Charges for Services 1,525 5,463 3,500 (1,963) 156.1 1,295 4,000 32.4 Miscellaneous Revenues 2,940 32,642 123,000 90,358 26.5 22,287 117,000 19.0 Capital Contributions - - - - - - - - TOTAL REVENUES 340,419 2,261,622 4,088,000 1,826,378 55.3 2,138,276 4,026,000 53.1 Wages & Benefits 41,970 303,078 655,584 352,506 46.2 332,559 622,085 53.5 Supplies 13,401 84,679 219,650 134,971 38.6 113,944 236,100 48.3 Services & Charges 71,489 431,040 780,450 349,410 55.2 417,425 742,550 56.2 Miscellaneous Expenses 4,111 19,287 32,500 13,213 59.3 31,625 24,500 129.1 Transfers -Out - - 60,000 60,000 - - 43,145 - CapitalOutlay 8,475 117,398 350,000 232,602 33.5 226,431 350,000 64.7 Depreciation Expense - - 1,623,000 1,623,000 - - 1,530,000 - Debt Service 48,853 491,477 1,460,650 969,173 33.6 593,959 1,568,854 37.9 TOTAL EXPENDITURES 188,299 1,446,959 5,181,834 3,734,875 27.9 1,715,943 5,117,234 33.5 NET of REVENUES & EXPENDITURES 152,121 814,663 (1,093,834) (1,908,497) 422,333 (1,091,234) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2017 Wages & Benefits 16,878 91,179 188,733 2017 48.3 86,298 2016 45.2 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 62,400 JULY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund 704,727 50.4 Miscellaneous Expenses 50 1,221 5,750 4,529 Sales 99,357 686,869 1,193,300 506,431 57.6 676,805 1,149,500 58.9 Intergovernmental Revenue - 2,633 12,500 9,868 21.1 5,900 12,500 47.2 Miscellaneous Revenues 618 4,801 7,000 2,199 68.6 3,390 2,500 135.6 TOTAL REVENUES 99,975 694,302 1,212,800 518,498 57.2 686,095 1,164,500 58.9 Wages & Benefits 16,878 91,179 188,733 97,554 48.3 86,298 190,804 45.2 Supplies 9,731 26,834 62,400 35,566 43.0 24,291 62,400 38.9 Services & Charges 61,045 353,768 731,550 377,782 48.4 355,116 704,727 50.4 Miscellaneous Expenses 50 1,221 5,750 4,529 21.2 2,026 3,750 54.0 Transfers -Out - - 805,000 805,000 - - 55,000 - CapitalOutlay 190,374 190,374 36,760 95,000 38.7 Depreciation Expense - 138,000 138,000 - - 124,000 - Debt Service - 23,680 24,261 581 97.6 23,124 24,260 95.3 TOTAL EXPENDITURES 87,704 496,683 2,146,068 1,649,385 23.1 527,616 1,259,941 41.9 NET of REVENUES & EXPENDITURES 12,271 197,619 (933,268) (1,130,887) 158,479 (95,441) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2017 Cost of Sales 34,591 1,120,960 1,348,002 227,042 2017 1,114,141 1,117,265 2016 Inventory Cost Adjustment 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 43.0 JULY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Supplies 7,573 40,222 78,626 38,404 51.2 38,660 70,257 Sales 37,752 1,720,513 1,991,476 270,963 86.4 1,837,535 1,636,796 112.3 Charges for Services 3,083 11,752 58,500 46,749 20.1 9,500 58,500 16.2 Miscellaneous Revenues 1,317 8,432 7,000 (1,432) 120.5 31,624 6,000 527.1 TOTAL REVENUES 42,152 1,740,697 2,056,976 316,279 84.6 1,878,659 1,701,296 110.4 Cost of Sales 34,591 1,120,960 1,348,002 227,042 83.2 1,114,141 1,117,265 99.7 Inventory Cost Adjustment (67,713) (278,304) (538,028) (259,724) 51.7 (226,264) (525,746) 43.0 Wages & Benefits 46,296 306,693 582,363 275,670 52.7 303,332 559,899 54.2 Supplies 7,573 40,222 78,626 38,404 51.2 38,660 70,257 55.0 Services & Charges 33,765 147,503 231,004 83,501 63.9 126,299 188,573 67.0 Miscellaneous Expenses 3,033 6,926 14,000 7,074 49.5 9,227 13,500 68.3 Transfers -Out - - 110,000 110,000 - - 110,000 - CapitalOutlay 623,000 623,000 149,274 150,000 99.5 Depreciation Expense - - 174,000 174,000 - 134,000 - Debt Service 87,833 87,833 - (87,833) - - - - TOTAL EXPENDITURES 145,378 1,431,833 2,622,967 1,191,134 54.6 1,514,668 1,817,748 83.3 NET of REVENUES & EXPENDITURES (103,226) 308,863 (565,991) (874,854) 363,991 (116,452) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2017 2017 ACTUALS JULY YTD 2017 2016 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 74,259 516,763 881,475 364,712 58.6 498,113 855,867 58.2 Licenses & Permits 705 3,225 1,500 (1,725) 215.0 1,590 - - Charges for Services - 560 - (560) - - - - Miscellaneous Revenues 2,325 7,235 7,000 (235) 103.4 6,778 7,000 96.8 Capital Contributions - - - - - - - - TOTAL REVENUES 77,289 527,783 889,975 362,192 59.3 506,481 862,867 58.7 Wages & Benefits 18,777 132,762 256,432 123,670 51.8 125,213 243,986 51.3 Supplies 575 10,546 38,800 28,254 27.2 8,604 43,925 19.6 Services & Charges 56,715 114,858 163,600 48,742 70.2 52,004 164,100 31.7 Miscellaneous Expenses - 3,944 11,250 7,306 35.1 5,351 11,250 47.6 Transfers -Out - - - - - - - CapitalOutlay 15,337 170,000 154,663 9.0 120,000 Depreciation Expense - - 153,000 153,000 - - 133,000 Debt Service 3,050 148,950 160,550 9,867 93.5 145,633 150,850 70.2 TOTAL EXPENDITURES 79,117 426,397 953,632 525,502 44.7 336,804 867,111 38.8 NET of REVENUES & EXPENDITURES (1,828) 101,386 (63,657) (163,310) 169,677 (4,244) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JULY 31, 2017 2017 ACTUALS JULY YTD 2017 2016 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED HATS Operation Intergovernmental Revenue 6,650 87,647 162,280 74,633 54.0 84,417 156,045 54.1 Charges for Services 20,609 126,143 325,000 198,857 38.8 124,675 530,000 23.5 Miscellaneous Revenues 107 904 3,500 2,596 25.8 629 3,150 20.0 Transfers -In - 50,000 100,000 50,000 50.0 49,878 99,755 50.0 TOTAL REVENUES 27,366 264,693 590,780 326,087 44.8 259,599 788,950 32.9 Wages & Benefits 1,911 13,518 39,495 25,977 34.2 24,842 59,470 41.8 Supplies 40,001 151,691 341,650 189,959 44.4 126,304 528,600 23.9 Services & Charges 8,426 69,848 162,000 92,152 43.1 76,043 161,200 47.2 Miscellaneous Expenses - - 5,600 5,600 - - 5,171 - CapitalOutlay - 4,863 42,035 37,172 11.6 - 33,600 - TOTAL EXPENDITURES 50,338 239,920 590,780 350,860 40.6 227,189 788,041 28.8 NET of REVENUES & EXPENDITURES (22,973) 24,773 - (24,773) 32,410 909 Comments Charges for Services The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities. Supplies The main activity in this category is the cost of fuel for the fueling system. Oppenheimer & Co. Inc. PPENIEIME 85 Broad street STATEMENT OF New York, NY 10004 (212) 00 ACCOUNT A)c TransactsctsBusiness on All Principal Exchanges News and Information Assets maturing during the next 60 days appear at the end of this statement NEW SETTLEMENT TERMS FOR SECURITIES TRANSACTIONS: Effective September 5th, the SEC will require a 2 -day settlement of most securities transactions (currently 3 -days). Accordingly, when you purchase securities, payment will be due within two business days; when you sell securities, proceeds will be available to you two business days after the transaction. Please contact your Oppenheimer Financial Advisor if you have questions regarding the new Rule. ADVANTAGE BANK DEPOSIT PROGRAM NOTICE: East Boston Savings Bank [Boston, MA] and Comerica Bank [Dallas, TX] were recently added to the Program; Wells Fargo Bank, National Association [Sioux Falls, ID] may be added in the coming weeks or months. Portfolio Summary Net Value of Accrued Interest $50,703.10 $41,892.73 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities- * Eligible for FDIC insurance, not SIPC insured. Cash Activity Summary Opening Cash Balance This Previous Estimated Net Miscellaneous Credits/Debits Period Period Annual Income Net Advantage Bank Deposit Activity 07/31/17 06/30/17 $0.00 Advantage Bank Deposits` $201.37 $0.00 $0.02 Mutual Funds 9,127,619.77 10,111,412.98 75,275.48 GovemmentAgency Bonds 2,895,575.00 1,893,760.00 45,000.00 Municipal Bonds 2,974,575.00 2,966,845.00 70,010.00 Certificates of Deposit 7,799,872.01 7,803,964.38 125,191.00 Cash Account Balance 0.00 1,527.05 Total Asset Value $22,797,843.15 $22,777,509.41 $315,476.50 Net Value of Accrued Interest $50,703.10 $41,892.73 Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities- * Eligible for FDIC insurance, not SIPC insured. Cash Activity Summary Opening Cash Balance $1,527.05 Net Buy and Sell Transactions -512,008.38 Net Miscellaneous Credits/Debits 496,400.49 Net Income Activity 14,282.21 Net Advantage Bank Deposit Activity -201.37 Closinq Cash Balance $0.00 Account Number: D25-5019707 Tax ID Number: ON FILE For the Period: 07/01/17 - 07/31/17 Last Statement: 06/30/17 Page 1 of 11 CITY OF HUTCHINSON MINNESOTA III HASSAN ST SE HUTCHINSON MN 55350-2522 Financial Advisor SULLIVAN/SULLIVAN X2J (800)258-3387 Internet Address: www.opco.com Income Summary Office Serving Your Account 50 SOUTH SIXTH STREET SUITE 1300 MINNEAPOLIS, MN 55402 Reportable This Period Year to Date Advantage Bank Dep Interest $0.01 $0.19 Corporate Interest 5,083.79 37,268.91 Government Interest 5,000.00 19,812.50 Dividends 4,198.41 5,181.00 Total Reportable $14,282.21 $62,262.60 PPENHEIMFP, TOTAL POSITIONS PORTFOLIO OVERVIEW Multiple Portfolios report as of 8/1/17 POSITIONS INCLUDED IN PORTFOLIO ANALYSIS Original Face Value $14,479,000.00 Current Face Value $14,479,000.00 Estimated Portfolio Totals Estimated Portfolio Averages Est Annual Income $255,126.00 Original Face Value $14,479,000.00 Coupon 1.76% Valid Positions 45 Current Face Value $14,479,000.00 Maturity 3.66 yrs Exceptions 1 Market Value $14,438,981.21 Effective Maturity 2.66 yrs Total Positions 46 Accrued Interest $37,932.48 Modified Duration 2.52 Includes all positions with recognized CUSIP and valid quantity provided Total Market Value $14,476,913.69 Yield to Maturity 2.07% Please see exception report for positions not included in reports. Yield to Worst 1.89% POSITIONS W/ MARKET PRICE Positions 45 of 45 Market Price 99.72 Priced Orig. Face Value $14,479,000.00 Rating Priced Current Face Value $14,479,000.00 a a a Priced Positions 45 of 45 Priced Market Principal $14,438,981.21 Average Coupon 1.76% Average Price 99.72 Includes all positions with recognized CUSIP, quantity and market price on report date Original Face: the original dollarvalue at issuance Current Face: the dollarvalue afterthe current factor is applied Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date. Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value. Please see the last page of this report for detail. Page 2 of 40 PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 811117 PORTFOLIO SUMMARY Portfolio Totals Fed Exempt Fed Taxable Current Face Value - $14,479,000 Positions - 45 Accrued Interest - $37,932 Est Annual Income - $255,126 * Portfolio Average 23.5% Avg Coupon Rate - 1.762% Avg Maturity - 3.7yrs * Current Face Value -weighted. For Avo Maturity calculations, Deroetual securities assume 40 Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION HOLDINGS BY SECURITY TYPE Total Positions Face (000) 0/b Face $14,479,000 Agency 5 $3,400.0 23.5% 45 of 45 Asset Backed - - - $37,932 CD 34 $8,079.0 55.8% $255,126 CEF - - - CMO Corp - - 1.762% Muni 6 $3,000.0 20.7% 3.7yrs Pass Thru - - - Preferred Below BAA - - - v BAA m Treas - - Total 45 $14,479.0 100.0 Current Face Value -weighted PORTFOLIO RATING SUMMARY RATING DISTRIBUTION **Ratina Positions Face (000) % Face AAA so 71: AAA 7 $4,400.0 30.4% m > AA u y AA 4 $2,000.0 13.8% A m BAA u A 0 Below BAA - - - v BAA m NR 34 $8,079.0 55.8% M c Below Total 45 $14,479.0 100.0% u BAA v a NR 0 10 20 30 40 s0 60 ** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted. Please see the last page of this report for detail. Page 4 of 40 (7)PPENHEIMEk PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 811117 Jan Agency $15,500 CD $5,738 Muni:Non AMT - Muni:Subj AMT - Muni:Taxable - 32 28 24 20 W Q 16 LL e 12 8 4 0 MATURITY EXPOSURE 1 1� 1� 14 '66 tip as 10 tib tititi9 VA � 96 91 9�' 9� 9a 9� 91p 9� 9� 9°J o 1x Jai J ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ryOaOp Qy< Current Face Value -weighted. ESTIMATED COUPON CASH FLOW SUMMARY MATURITY SCHEDULE Year Face (000) % Year Face (000) 2017 $240.0 1.7% 2031 - 2018 $1,713.0 11.8% 2032 - - 2019 $2,262.0 15.6% 2033 - - 2020 $1,970.0 13.6% 2034 - - 2021 $2,880.0 19.9% 2035 - - 2022 $4,174.0 28.8% 2036 - - 2023 - - 2037 - - 2024 $1,000.0 6.9% 2038 - - 2025 $240.0 1.7% 2039 - - 2026 - - 2040 - - 2027 - - 2041+ - - 2028 - - Perpetual - - 2029 2030 Jan Agency $15,500 CD $5,738 Muni:Non AMT - Muni:Subj AMT - Muni:Taxable - 32 28 24 20 W Q 16 LL e 12 8 4 0 MATURITY EXPOSURE 1 1� 1� 14 '66 tip as 10 tib tititi9 VA � 96 91 9�' 9� 9a 9� 91p 9� 9� 9°J o 1x Jai J ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ryOaOp Qy< Current Face Value -weighted. Seal Oct Nov Dec ESTIMATED COUPON CASH FLOW SUMMARY Feb Mar Agr May Jun Jul Aug $5,000 - $2,500 $4,500 - $15,500 $5,000 $6,040 $13,215 $5,776 $19,159 $15,130 $5,738 $6,040 $13,363 - - $21,643 - - $13,363 Seal Oct Nov Dec Total - $2,500 $4,500 - $55,000 $13,215 $5,776 $19,159 $15,130 $130,116 - - $21,643 - $70,010 Total $21,238 $24,402 $13,215 $8,276 $45,301 $15,130 $21,238 $24,402 $13,215 $8,276 $45,301 $15,130 $255,126 Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation. Please see the last page of this report for detail. Page 5 of 40 PPENHEIMER PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES Multiple Portfolios report as of 811117 I PORTFOLIO SUMMARY 1 Portfolio Totals Fed Exempt Fed Taxable Total Priced Current Face - $14,479,000 $14,479,000 Positions - 45 45 of 45 Market Value - $14,438,981 $14,438,981 Accrued Interest - $37,932 $37,932 Total Market Value - $14,476,914 $14,476,914 Est Annual Income - $255,126 $255,126 Portfolio Averages ** Coupon Rate - 1.762% 1.762% Maturity - 3.7yrs 3.7yrs Effective Maturity 2.7yrs 2.7yrs Modified Duration 2.5 2.5 Yield To Maturity - 2.07% 2.07% Yield To Worst - 1.89% 1.89% ** Market Price - 99.724 99.724 ** Par Value wtd, other avgs Mkt Value wtd. Incl only positions with mkt value & calcs on report date. For perpetual securities avg calcs, Final Maturity assume 40 yrs, Yield to Maturity uses strip yield. PORTFOLIO RATING SUMMARY AAAWAA 0 NR Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE Agency �CD 0 Agency 23.5% Asset Backed 0.0% CD 55.9% CIF 0.0% CMO 0.0% Corp 0.0% Muni 20.6% Pass Thru 0.0% ■ Preferred 0.0% Treas 0.0% Total: 100.0% Muni Includes only positions with market price & calculations on report date. Market Value -weighted. 100 90 80 70 ~y 60 F s0 0 40 30 20 10 0 SECURITY FEATURES ❑ AAA 30.3% ❑ AA 13.9% ❑ A 0.0% ❑ BAA 0.0% ❑ Below BAA 0.0% ❑ NR 55.9% Total: 100.0% Includes only positions with market value & calculations on report date. Market Value -weighted. POSITIONS BY SECURITY TYPE Agency �CD 0 Agency 23.5% Asset Backed 0.0% CD 55.9% CIF 0.0% CMO 0.0% Corp 0.0% Muni 20.6% Pass Thru 0.0% ■ Preferred 0.0% Treas 0.0% Total: 100.0% Muni Includes only positions with market price & calculations on report date. Market Value -weighted. 100 90 80 70 ~y 60 F s0 0 40 30 20 10 0 SECURITY FEATURES Includes only positions with market price & calculations on report date. Market Value -weighted. Please see the last page of this report for detail. Page 6 of 40 Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQOwo Includes only positions with market price & calculations on report date. Market Value -weighted. Please see the last page of this report for detail. Page 6 of 40 PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES MATURITY EXPOSURE 32 28 24 20 F 16 e 12 8 4 0 tititi31° by tib "VA tib ,y0 ,y0,l0 01, 0t Q Includes only positions with market price & calculations on report date. Market Value -weighted. DURATION EXPOSURE 28 24 20 Y 16 i e 12 8 4 0 In N01 '10110`'odo�060°',°,y'r,�tiy3,�°`,y`',yd,y�,�6,y°'ti°�,'rtiti�3;v°`ry`'ryd���6�°'0" Includes only positions with market price & calculations on report date. Market Value -weighted. Multiple Portfolios report as of 811117 Please see the last page of this report for detail. Page 7 of 40 PORTFOLIO EXPOSURE MaturitV Effective Maturity Duration to Worst Average: 3.66yrs Average: 2.66yrs Average: 2.52 Year $ Mkt %Mkt $ Mkt %Mkt Year $ Mkt % Mkt 2017 $239,975 1.7% $2,385,363 16.5% 00-01 $3,859,147 26.7% 2018 $1,713,424 11.8% $2,460,484 17.0% 01-02 $1,937,062 13.4% 2019 $2,277,911 15.7% $2,277,911 15.7% 02-03 $3,555,017 24.6% 2020 $1,969,771 13.6% $2,957,568 20.4% 03-04 $1,954,152 13.5% 2021 $2,868,738 19.8% $1,224,051 8.5% 04-05 $2,177,113 15.0% 2022 $4,168,939 28.8% $2,177,113 15.0% 05-06 - 2023 - - - 06-07 $994,423 6.9% 2024 $994,423 6.9% $994,423 6.9% 07-08 - 2025 $243,732 1.7% - - 08-09 - 2026 - - - 09-10 - 2027 - - - 10-11 - 2028 - - - 11-12 - 2029 - - - 12-13 - 2030 - - - 13-14 - 2031 - - - 14-15 - 2032 - - - 15-16 - 2033 - - - 16-17 - 2034 - - - 17-18 - 2035 - - - 18-19 - 2036 - - - 19-20 - 2037 - - - 20-21 - 2038 - , - - 21-22 - 2039 - - - 22-23 - 2040 - - - 23-24 - 2041+ - - - 24-25 - Perpet - ` - - 25-26 - 26-27 27-28 28-29 30+ Avg life used in Effective Maturity for principal pay -downs. Includes only positions with market price & calculations on report date. Market Value -weighted. For Avg Maturity calculations, perpetual securities assume 40 yrs. Please see the last page of this report for detail. Page 7 of 40 (-jPPENHEIMER PORTFOLIO POSITION DETAIL Multiple Portfolios report as of 8/1/17 Page 1 of 3 A Type St Qty Cp ity Mdy S&P % Mkt Duration Acq Cost Acq Yid $ Acq Cost Mkt Price Accrued Int Security Description C CUSIP Insurer Convexity Acq Date Mkt Yid $ Adj Cost Mkt $ Value Unreal Gn/Ls SUN NATL BK VINELAND NJ B CD 240 1.000 10/03/17 NR NR 1.66% 0.17 $100.00 1.000 $240,000 99.99 $7 Conditional Puts - Death of holder - Restrict 86682ABV2 0.00 05/09/17 1.079 $240,000 $239,969 ($31) ALLY BK MIDVALE UTAH B CD 248 1.250 02/26/18 NR NR 1.72% 0.55 $100.00 1.249 $248,000 100.06 $1,350 Conditional Puts - Death of holder 02006LNY5 0.01 05/09/17 1.150 $248,000 $248,139 $139 BANK NORTH CAROLINA THOMASVILLE N B CD 245 1.000 02/27/18 NR NR 1.69% 0.56 $100.00 1.000 $245,000 99.86 $54 Conditional Puts - Death of holder 06414QXX2 0.00 05/09/17 1.255 $245,000 $244,647 ($353) MERRICK BK SOUTH JORDAN UTAH B CD 245 0.900 05/10/18 NR NR 1.69% 0.76 $100.00 0.900 $245,000 99.83 $151 Conditional Puts - Death of holder - Restrict 59013JNV7 0.01 05/09/17 1.129 $245,000 $244,574 ($426) KEY BK NATL ASSN OHIO B CD 245 1.000 05/11/18 NR NR 1.69% 0.76 $100.00 1.000 $245,000 99.82 $571 Conditional Puts - Death of holder - Restrict 49306SWN2 0.01 05/09/17 1.231 $245,000 $244,566 ($434) CONNECTONE BANK B CD 245 1.000 05/14/18 NR NR 1.69% 0.77 $100.00 1.000 $245,000 99.82 $148 Conditional Puts - Death of holder 20786ABM6 0.01 05/09/17 1.233 $245,000 $244,559 ($441) BANK LEUMI USA NEW YORK N Y B CD 245 1.250 06/22/18 NR NR 1.69% 0.87 $100.00 1.249 $245,000 99.86 $361 Conditional Puts - Death of holder 063248GE2 0.01 05/09/17 1.406 $245,000 $244,664 ($336) ENERBANK USA SALT LAKE CITY UTAH B CD 240 1.350 10/04/18 NR NR 1.66% 1.16 $100.00 1.350 $240,000 99.85 $0 Conditional Puts - Death of holder - Restrict 29266NVE4 0.01 05/09/17 1.480 $240,000 $239,640 ($360) MAIN STIR BK CORP WHEELING WV B CD 245 1.450 02/14/19 NR NR 1.69% 1.51 $100.00 1.450 $245,000 99.86 $487 Conditional Puts - Death of holder 56034WAP6 0.03 05/09/17 1.545 $245,000 $244,647 ($353) WORLDS FOREMOST BK SYDNEY NEB A CD 200 1.300 05/28/19 NR NR 1.37% 1.79 $100.00 1.300 $200,000 99.25 $64 Conditional Puts - Death of holder 981571 CM2 0.03 05/26/16 1.719 $200,000 $198,506 ($1,494) RIVERSIDE CALIF CMNTY COLLEGEDIST B Muni -Taxable CA 500 2.345 08/01/19 Aa2 AA 3.51% 1.94 $101.50 1.657 $507,485 101.31 $98 TAXABLE -Material Events 76886PFA6 0.05 05/09/17 1.672 $506,710 $506,560 ($150) AMERICAN EXPRESS FSB B CD 247 2.150 11/13/19 NR NR 1.73% 2.21 $100.00 2.150 $247,000 101.02 $1,208 Conditional Puts - Death of holder - Restrict 02587CCR9 0.06 05/09/17 1.691 $247,000 $249,517 $2,517 CIT BK SALT LAKE CITY UTAH B CD 240 2.100 11/13/19 NR NR 1.68% 2.21 $100.00 2.100 $240,000 100.91 $1,146 Conditional Puts - Death of holder - Restrict 17284C3N2 0.06 05/09/17 1.691 $240,000 $242,177 $2,177 BMW BANK OF NORTH AMERICA - UT B CD 245 1.550 12/16/19 NR NR 1.69% 2.31 $100.00 1.550 $245,000 99.62 $531 Conditional Puts - Death of holder - Restrict 05580AFT6 0.07 05/09/17 1.716 $245,000 $244,057 ($943) TBK BK SSB DALLAS TEX B CD 245 1.600 12/16/19 NR NR 1.69% 2.31 $100.00 1.596 $245,000 99.73 $548 Callable 09/17@100 - Conditional Puts - Dea 87219RBC7 0.06 05/09/17 1.715 $244,992 $244,346 ($646) BARCLAYS BANK DELAWARE B CD 240 2.050 12/17/19 NR NR 1.68% 2.30 $100.00 2.049 $240,000 100.87 $647 Conditional Puts - Death of holder 06740KJC2 0.07 05/09/17 1.673 $240,000 $242,088 $2,088 AMERICAN EXPRESS CENTURION BANK B CD 100 2.150 12/18/19 NR NR 0.70% 2.30 $100.00 2.149 $100,000 101.01 $277 Conditional Puts - Death of holder - Restrict 02587DXB9 0.07 05/09/17 1.714 $100,000 $101,009 $1,009 SALLIE MAE BK SALT LAKE CITY UT B CD 245 1.750 03/09/20 NR NR 1.70% 2.51 $100.00 1.749 $245,000 99.95 $1,750 Conditional Puts - Death of holder - Restrict 795450ZT5 0.08 05/09/17 1.769 $245,000 $244,880 ($120) MASSACH USETTS ST GO BDS BMuni-Taxable MA 500 2.090 05/01/20 Aa1 AA 3.49% 2.64 $100.00 2.090 $499,995 100.74 $2,700 TAXABLE -Material Events 57582P2T6 0.08 05/09/17 1.811 $499,995 $503,710 $3,715 MB FINL BK N A CHICAGO ILL B CD 245 1.300 05/11/20 NR NR 1.69% 2.72 $100.00 1.300 $245,000 99.32 $209 Conditional Puts - Death of holder - Restrict 55266CRK4 0.08 05/09/17 1.550 $245,000 $243,339 ($1,661) CENTENNIAL BK CONWAY ARK B CD 245 1.300 05/20/20 NR NR 1.68% 2.74 $100.00 1.300 $245,000 99.16 $131 Conditional Puts - Death of holder 15135KBA8 0.08 05/09/17 1.606 $245,000 $242,952 ($2,048) CAPITAL ONE, NATIONAL ASSOCIATION B CD 245 1.400 09/21/20 NR NR 1.66% 3.03 $100.00 1.400 $245,000 98.12 $1,278 Conditional Puts - Death of holder 14042RCA7 0.11 05/09/17 2.023 $245,000 $240,387 $4 613 Please see the last page of this report for detail. Page 35 of 40 Multiple Portfolios POSITION DETAIL as of 08/01/2017 Page 2 of 3 Security Description A Type C CUSIP St Qty Cpn Maturity Mdy S&P % Mkt Insurer Duration Convexity Acq Cost Acq Date Acq Yid Mkt Yid $ Acq Cost $ Adj Cost Mkt Price Mkt $ Value Accrued Int Unreal Gn/Ls FIRST BUSINESS BK MADISON WIS B CD 245 1.400 11/13/20 NR NR 1.67% 3.17 $100.00 1.400 $245,000 98.41 $780 Conditional Puts - Death of holder 31938QR89 0.12 05/09/17 1.902 $245,000 $241,100 ($3,900) CAPITAL ONE BK USA NATL ASSN GLEN B CD 245 2.050 12/29/20 NR NR 1.70% 3.27 $100.00 2.049 $245,000 100.43 $495 Conditional Puts - Death of holder 14042OS43 0.13 05/09/17 1.918 $245,000 $246,061 $1,061 COM ENITY CAP BK SALT LAKE CITY UTA B CD 245 1.600 06/07/21 NR NR 1.67% 3.72 $100.00 1.600 $245,000 98.59 $311 Conditional Puts - Death of holder - Restrict 20033AQP4 0.14 05/09/17 1.980 $245,000 $241,555 ($3,445) COMMUNITY BK PASADENA CALIF B CD 245 1.550 06/15/21 NR NR 1.67% 3.74 $100.00 1.550 $245,000 98.57 $208 Conditional Puts - Death of holder - Restrict 203507BA5 0.15 05/09/17 1.933 $245,000 $241,504 ($3,496) EAST BOSTON SVGS BK BOSTON MA B CD 245 1.500 06/23/21 NR NR 1.67% 3.75 $100.00 1.500 $245,000 98.19 $423 Conditional Puts - Death of holder 27113PBEO 0.16 05/09/17 1.987 $245,000 $240,553 ($4,447) FEDERAL HOME LN MTG CORP CALL 2% B Agency 500 2.000 07/26/21 Aaa AA- 3.46% 3.81 $100.00 2.000 $500,000 99.87 $167 Callable 01/18@100 3134GBYJ5 0.17 07/26/17 2.035 $500,000 $499,330 ($670) FEDERAL HOME LOAN MORTGAGE CORP B Agency 500 1.000 10/28/21 Aaa AA+ 3.45% 1.22 $100.00 1.000 $500,000 99.71 $1,306 Callable 10/17@100 - Multi -Step Coupon 3134GASK1 0.02 05/09/17 1.644 $500,000 $498,525 ($1,475) FEDERAL HOME LOAN MTG CORP B Agency 900 1.000 11/19/21 Aaa AA+ 6.22% 0.29 $99.90 1.190 $899,100 99.72 $1,825 Callable 08/17@100 - Multi -Step Coupon 3136G2SA6 0.00 05/09/17 1.944 $899,100 $897,480 ($1,620) MIZRAHI TEFAHOT BANK, LTD B CD 245 1.250 11/30/21 NR NR 1.70% 0.32 $100.00 1.247 $245,000 100.00 $554 Callable 08/17@100 - Multi -Step Coupon - Co 606857Q78 0.00 05/09/17 1.252 $245,000 $244,998 ($2) STATE BK INDIA NEW YORK N Y B CD 247 2.350 01/26/22 NR NR 1.73% 4.23 $100.00 2.349 $247,000 100.93 $143 Conditional Puts - Death of holder - Restrict 8562845Z3 0.21 05/09/17 2.130 $247,000 $249,307 $2,307 GOLDMAN SACHS BK USA NEW YORK B CD 247 2.300 03/08/22 NR NR 1.72% 4.30 $100.00 2.299 $247,000 100.61 $2,319 Conditional Puts - Death of holder 38148PGX9 0.21 05/09/17 2.160 $246,985 $248,497 $1,512 COMENITY BK WILMINGTON DE A CD 200 2.300 03/29/22 NR NR 1.39% 4.41 $100.00 2.300 $200,000 100.55 $76 Conditional Puts - Death of holder 20036DXN2 0.21 03/29/17 2.176 $200,000 $201,096 $1,096 SYNCHRONY BK RETAIL CTF DEP PROGR B CD 245 2.400 04/07/22 NR NR 1.71% 4.37 $100.00 2.400 $245,000 100.96 $1,917 Conditional Puts - Death of holder - Restrict 87164XPZ3 0.22 05/09/17 2.182 $245,000 $247,354 $2,354 MARYSVILLE MICH PUB SCHS DIST GO U B Muni -Taxable MI 500 2.317 05/01/22 Aa1 3.41% 4.43 $98.85 2.565 $494,230 98.53 $2,993 TAXABLE -Material Events 574446GV6 0.23 05/09/17 2.648 $494,230 $492,665 ($1,565) NEW YORK N Y CITY TRANSITIONAL FIN A B Muni -Taxable NY 500 1.650 05/01/22 Aa1 AAA 3.33% 4.50 $99.43 1.771 $497,125 96.14 $2,131 Make Whole Call Only - Make Whole Call Exp 64971 WJ35 0.23 05/09/17 2.518 $497,125 $480,700 ($16,425) JP MORGAN CHASE BANK NA B CD 245 1.250 05/31/22 NR NR 1.69% 2.75 $100.00 1.243 $245,000 99.66 $545 Callable 11/17@100 - Multi -Step Coupon - Co 48125Y21_7 0.09 05/09/17 1.551 $245,000 $244,155 ($845) FEDERAL HOME LN MTG CORP CALL STE B Agency 1,000 2.100 07/27/22 Aaa AA+ 6.93% 0.23 $100.00 2.100 $1,000,000 100.02 $292 Callable 10/17@100 - Multi -Step Coupon 3134GBYN6 0.00 07/27/17 1.997 $1,000,000 $1,000,240 $240 FEDERAL HOME LOAN MORTGAGE CORP B Agency 500 2.000 08/22/22 3.46% 2.90 $100.00 2.000 $500,000 99.87 $0 Callable 11/17@100 - Multi -Step Coupon 3134GBB27 0.10 08/22/17 2.044 $500,000 $499,365 ($635) DISCOVER BK GREENWOOD DEL B CD 245 2.450 11/18/22 NR NR 1.71% 4.91 $100.00 2.450 $245,000 100.67 $1,283 Conditional Puts - Death of holder 254672WU8 0.28 05/09/17 2.315 $245,000 $246,632 $1,632 WELLS FARGO BANK NA 84 MO B CD 245 1.650 11/23/22 NR NR 1.71% 1.28 $100.00 1.650 $245,000 100.58 $809 Callable 11/18@100 - Multi -Step Coupon - Co 94986TWE3 0.02 05/09/17 1.200 $245,000 $246,421 $1,421 COMMERCE CALIF CMNTY DEV COMMN S B Muni -Taxable CA 500 3.000 08/01/24 AA 3.44% 6.26 $105.32 2.200 $526,595 99.42 $125 DID - TAXABLE - Material Events -AGMC, in 20056UAV6 AGMC 0.45 05/09/17 3.093 $525,790 $497,085 ($28,705) NEW YORK N Y CITY TRANSITIONAL FIN A B Muni -Taxable NY 500 2.600 11/01/24 Aa1 AAA 3.42% 6.51 $97.35 2.998 $486,750 98.77 $3,358 Callable 11/22@100 -TAXABLE -Material Ev 64971QJ38 0.48 05/09/17 2.788 $486,750 $493,855 $7,105 HSBC BANK USA, NATIONAL ASSOCIATIO B CD 240 2.250 03/11/25 NR NR 1.67% 2.50 $100.00 2.249 $240,000 100.66 $2,160 Callable 03/20 100 - Multi -Ste Coupon - Co 40434ASB6 0.08 05/09/17 1.990 $240,000 $241,572 $1 572 Please see the last page of this report for detail. Page 36 of 40 HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY ANNUAL BOARD MEETING AUGUST 16, 2016, 8AM Minutes 1. CALL TO ORDER: Chairperson Pat Lembcke called the meeting to order. Members Present: LouAnn Holmquist, Steve Jensen and Renee Lynn Johnson Kotlarz. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF AUGUST 18, 2015 ANNUAL MEETING Steve Jensen moved to approve the Minutes of the annual board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. CONSIDERATION OF 2016 -2020 HRA Work Plan Renee Lynn Johnson Kotlarz moved to approve the 2016-2020 HRA Work Plan. LouAnn Holmquist seconded and the motion carried unanimously. 4. Election of Officers • LouAnn Holmquist made a motion to keep Pat Lembcke as Chairman, Steve Jensen as the Vice Chairman and Gary Forcier as the Secretary/Treasurer. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. 5. Steve Jensen moved to adjorn and LouAnn Holmquist seconded. There being no other business, Chairman Pat Lembcke declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Forcier Secretary/Treasurer ,=,6� HRA HL17CHINSON HOUSLNG AND R�pEVELQPMENT AWHORITY Regular Board Meeting Tuesday, July 18, 2017, 7:00 AM Minutes L CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, Steve Jensen, LouAnn Holmquist and Nikki Willemssen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JUNE 20, 2017 Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Steve Jensen moved to approve City Center General Fund payments of $16,104.95 for checks 9854 to 8862. LouAnn Holmquist seconded and the motion carried unanimously. b. Steve Jensen moved to approve City Center June 30, 2017 financial statements. LouAnn Holmquist seconded and the motion carried unanimously. c. Gary Forcier moved to approve Park Towers operating account payments of $33,009.62 for checks 14008 to 14034. LouAnn Holmquist seconded and the motion carried unanimously. d. LouAnn Holmquist moved to approve Park Towers May 2017 Financial Reports. Steve Jensen seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report — 100% occupied. b. Park Towers' July Newsletter - FYI. c. Jean Ward reviewed with the Board 2017 CFP grant of $103,438 that includes a High Performer Bonus Amount of $4,919.49. LouAnn Holmquist moved to approve 2017 CFP Annual Statement for Park Towers exterior caulking project and execution of CFP Amendment Number 27 to the Annual ACC Contract. Steve Jensen seconded and the motion carried unanimously. d. Gary Forcier moved to approve the LED lighting project estimates. LouAnn Holmquist seconded and the motion carried unanimously. e. Steve Jensen moved to approve the 2017 Park Towers Building Improvement Plan plus adding carpet replacement at unit turns. LouAnn Holmquist seconded and the motion carried unanimously. 5. FYI 2017 HUTCHINSON FORECLOSURE REPORT 6. INPUT REGARDING 2017-2021 STATEGIC PLAN DRAFT The Board discussed some ideas for program/projects. A committee was created for the review of possible blighted properties projects. 7. OTHER COMMUNICATIONS FYI Listing of HRA Board of Commissioners and Staff. 8. ADJOURNMENT Gary Forcier moved to adjourn and seconded LouAnn Holmquist. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Cary Forcier, Secretary/Treasurer July l8, 2017 Minutes Page 1 of 1