06-18-2017 HRAM,=00�
HRA
HuTCHINSON �10USPNG AHD
RED E VELOPME HT AUTHORITY
Regular Board Meeting Tuesday, June 20, 2017, 7:00 AM
Minutes
1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members
Present: Gary Forcier, Steve Jensen, LouAnn Holmquist and potential new board member, Nikki
Willemssen. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MAY id. 2017
Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn
Holmquist seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Steve Jensen moved to approve City Center General Fund payments of $13,024.06 for
checks 8848 to 8853. LouAnn Holmquist seconded and the motion carried unanimously.
b. Steve Jensen moved to approve City Center May 31, 2017 financial statements. LouAnn
Holmquist seconded and the motion carried unanimously.
c. LouAnn Holmquist moved to approve Park Towers operating account payments of
$47,575.21 for checks 13976 to 14007 and out of sequence check 14013 and approval of
security deposit account payment of $243.18 for check 1554. Steve Jensen seconded and the
motion carried unanimously.
d. Steve Jensen moved to approve Park Towers April 2017 Financial Reports. LouAnn
Holmquist seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report — 100% occupied.
b. Jean Ward reviewed with the Board the Park Towers' June Newsletter.
c. Jean Ward reviewed with the Board the Draft 2017 Park Towers Building Improvement Plan.
d. Jean Ward reviewed with the Board the Federal President's budget funding projections for
2017 and 2018.
e. LouAnn Holmquist moved to approve the Second Amendment for AT&T Option & Structure
Lease Agreement subject to review and recommendations by City Attorney. Steve Jensen
seconded and the motion carried unanimously.
f. Jean Ward reviewed with the Board the NAHRO Conference updates: environmental
process, Revenue Recapture, Abandoned Property statute, MN Court of Appeals Upheld
decision for St. Claud HRA Bedbug litigation where landlord can determine treatment,
require tenants to dispose of bedbug infested personal property, and require that the Tenant
appropriately prepare the unit for bedbug treatment, HUD Smoke Free Policy - policy states
that all buildings must be 25 feet away from designated smoking area, therefore the
designated smoking patio will be moved away from the maintenance garage.
5. CONSIDERATION OF SETTING PUBLIC HEARING DATE ON TUESDAY, SEPTEMBER
19, 2017 AT 7:30 A.M. CITY CENTER MAIN CONFERENCE ROOM FOR 2018 ANNUAL
PLAN AND 2018 CAPITAL FUND AND 5 YEAR PLAN
Steve Jensen moved to set the public hearing date on Tuesday, September 19, 2017 at 7:30 AM
City Center Main Conference room for 2018 Annual Plan and 2018 Capital Fund and 5 Year
Plan. Gary Forcier seconded and the motion carried unanimously.
June 20, 2017 Minutes Page 1 of 2
6. CONSIDERATION OF APPROVAL FOR ALLOCATING $1,000 NON-FEDERAL
FUNDING CITY CENTER MISCELLANEOUS ACCOUNT FOR JOINING HUD
OPERATING RESERVE LITIGATION
Steve Jensen moved to approve allocating $1,000 non-federal funding City Center Miscellaneous
account for joining HUD Operating Reserve Litigation. LouAnn Holmquist seconded and the
motion carried unanimously.
7. REVIEW NEED FOR IMPACT APPLICATION OF $120,000 FOR TIF REHAB OWNER
MATCH FUNDS
Steve Jensen moved to approve the Impact application of $120,000 for TIF Rehab owner match
funds. LouAnn Holmquist seconded and the motion carried unanimously.
8. MID -YEAR PROGRESS REPORT ON SCDP RENTAL REHAB PROGRAM AND OWNER
OCCUPIED HOME IMPROVEMENT PROGRAMS
Judy Flemming reviewed the rehab mid -year progress report with the Board.
9. REVIEW OF SAMPLE FUND BALANCE POLICY AND DISCUSSION REGARDING
AUDTI'OR RECOMMENDATION TO USE A PORTION OF CITY CENTER RESERVES
Sample from Auditor is more for a City so will work with Auditor to get a HRA oriented policy
for a future Board meeting.
10. CONSIDERATION OF PROPOSED HRA HOME iMRP0VFMENT LOAN PROGRAMS
GENERAL CRITERIA
FYI until Fund Balance Policy is approved.
11. CITY CENTER DRAFT 2018 HRA BUDGET
Steve Jensen mowed to approve the City Center draft 2418 HRA Budget. LouAnn Holmquist
seconded and the motion carried unanimously.
12. CONSIDERATION OF APPROVAL OF RUSCH STREAMLINED HILP LOAN.
LouAnn Holmquist moved to approve the Rusch Streamlined HILP loan. Gary Forcier seconded
and the motion carried unanimously.
13. OTHER COMMUNICATIONS
Jean Ward updated the Board on Highfield Apartments.
14. ADJOURNMENT
Steve Jensen moved to adjourn and Gary Forcier seconded. There being no other business, Chair
Renee Lynn Johnson Kodarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary/Forcier, Secretary/Treasurer
June 20, 2017 Minutes Page 2 of 2