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cp07-11-20171r CITY OF HUTCHINSON MCLEOD COUNTY tIUTCHINSON, MINNESOTA Hutchinson City Center I I 1 Hassan Street SE Hutchinson. MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, July 11, 2017 4:30 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the I lutchinson City Council has called a special workshop meeting for Tuesday, July 11, 2017, at 4:30 p.m. in the Council Chambers at the Hutchinson City Center, 1 1 1 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • Review 2016 Financial Audit DATED: July 6, 2017 POSTED: City Center Matthew nich, City Ad ' strator HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JULY 11, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Oak Heights Covenant Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14734 — Donation of $2500 from American Legion for Restroom Project at VFW Park (b) Recognition of Donations of $35,000 from VFW Post 906 and $2,500 from Disabled American Veterans for VFW Park Bathroom Project PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop with Hutchinson Utilities Commission of June 26, 2017 (b) Workshop with Economic Development Authority of June 27, 2017 (c) Regular Meeting of June 27, 2017 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Street Closure for Blessing of the Riders Event on July 16, 2017 (b) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to McLeod County Fair Association on August 16, 2017, and a Temporary Liquor License to McLeod County Fair Association from August 17 — 20, 2017 (c) Consideration for Approval of Issuing Transient Merchant License to Jay Malone Motors from August 12 - 19, 2017 (d) Claims, Appropriations and Contract Payments — Register A CITY COUNCIL AGENDA JULY 11, 2017 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. 9. PUBLIC HEARING FOR CITY ALLEY 936 IMPROVEMENTS (Letting No. 13/Project No. 17-13) (a) Approve/Deny Resolution No. 14735 - Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 14736 - Approving Plans and Specifications and Ordering Advertisement for Bids COMMUNICATIONS REQUESTS AND PETITIONS (The purpose of this portion oj the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 10. REVIEW AND APPROVAL OF 2016 AUDIT REPORT 11. DISCUSSION ON REQUIRING A PERFORMANCE BOND FROM THE HOTEL DEVELOPER PRIOR TO ACCEPTING THE BID TO CONSTRUCT THE ACCESS ROAD 12. DISCUSSION ABOUT PARTNERING WITH THE COUNTY ON MAINTENANCE EFFORTS RELATING TO THE LUCE LINE UNFINISHED BUSINESS NEW BUSINESS 13. APPROVE/DENY LEASE AGREEMENT FOR HANGAR 1760 — TNT, LLC AND GIVING THE MAYOR AND CITY ADMINISTRATOR AUTHORITY TO SIGN ASSOCIATED CLOSING DOCUMENTS GOVERNANCE (The purpose o t) 7is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Liquor Hutch Quarterly Report (b) Library Board Minutes from May 22, 2017 MISCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 HUTCHINSON CITY COUNCIL cfi=faf - Request for Board Action 7AL =-M Agenda Item: Resolution 14734 Approving Cash Donations Department: Finance LICENSE SECTION Meeting Date: 7/11/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Recognition of Gifts/Donations Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The City received a cash donation of $2,500 from the American Legion Post 96 to be applied to the new restroom project at VFW park. BOARD ACTION REQUESTED: Approve Resolution No. 14734, accepting the donation. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14734 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor American Legion Post 96 Amount Donation Date $2,500.00 6/22/2017 WHEREAS, such donation has been contributed to the City of Hutchinson as a donation to the VFW park restroom project. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 11th day of July 2017. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL JOINT WORKSHOP WITH THE HUTCHINSON UTILITIES BOARD MEETING MINUTES MONDAY, JUNE 26, 2017 AT 7:30 AM CITY CENTER — COUNCIL CHAMBERS Call to Order Mayor Forcier and HUC President Morrow called the meeting to order at 7:30 a.m. Members present were: Council Member Mary Christensen, Council Member Steve Cook, Council Member Chad Czmowski, Council Member John Lofdahl, Commissioner Mark Girard, Commissioner Don Martinez, Commissioner Anthony Hanson; Commissioner Monty Morrow; Commissioner Bob Wendorff. Staff present were: Matt Jaunich, Andy Reid, Marc Sebora, Jeremy Carter and Jared Martig. 2. Discussion of PILOT (Payment in Lieu of Taxes) Matt Jaunich, City Administrator, explained that a discussion was held approximately five or six years ago about increasing the HUC's PILOT payment to the City of Hutchinson. No action or discussion was held at that time and therefore the discussion is coming up again at this time. The discussion is coming up again now mainly because HUC is looking to do a rate study later this year. The current HUC PILOT payment is determined by multiplying HUC's operating revenue for the last audited fiscal year by 2.75%. Discussions were held several years ago about potentially raising that rate, but nothing transpired. A survey was conducted of other municipal gas/electric utilities and what they contributed to their individual cities. Generally speaking, the thought process has been to look at something that is closer to 5%. In addition to the HUC PILOT payment, there are a set of additional funds the City is reimbursed for as well. Those reimbursements are due to separate agreements between the City and HUC. The City receives reimbursements for the HR, IT and legal services provided to HUC. The PILOT is susceptible to annual fluctuations due to HUC's operating revenues. HUC's operating revenues mainly consist of electricity and gas sales and can be higher or lower dependent on the year. This instability then effects the contribution or the PILOT to the City, which places burdens on the City's budgetary options. The HUC has not raised rates since the early or mid -2000s and in addition the HUC has established a healthy reserve. Jeremy Carter, HUC General Manager, spoke about projects that are slated in the near future. Matt Jaunich spoke on behalf of the City Council who has a desire to increase the percentage for the PILOT payment. A concern is the fluctuation from year to year. Don Martinez, Commissioner, stated that to avoid fluctuation the percentage cannot be tied to revenue. An average was discussed or using a cap. Anthony Hanson, Commissioner, noted that HUC essentially runs four different business models between gas and utilities so establishing the right percentage can be somewhat tricky. Mr. Jaunich did note that that the anticipated 2018 PILOT is 20% lower than the 2010 PILOT. Council Member Cook noted that in 2006 a subcommittee was formed that reviewed different options for PILOT payment. Cook asked if it would be beneficial for a subcommittee to form again. It was also noted that a study of comparable cities should be completed. Council Member Lofdahl asked if a flat amount could be established and agreed to for three years and then reviewed every three to five years. Two members of the Council can be appointed at tomorrow's Council meeting and the HUC can appoint members at their meeting on Wednesday. 3. Adjournment Motion by Cook/Morrow, second by Czmowski/Martinez, to adjourn at 8:30 a.m. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator Joint City Council / EDA Board Meeting City Council Chambers —City Center 12:00 PM, Tuesday, June 27, 2017 MINUTES Call to Order The joint meeting was called to order at 11:30 a.m. by Mayor Forcier and President Mike McGraw. Members present were: Mayor Gary Forcier, Council Member Chad Czmowski, Council Member Mary Christensen, Council Member John Lofdahl, Council Member Steve Cook, EDA Board Member Mike Cannon, EDA Board Member Corey Stearns, EDA Board President Mike McGraw and EDA Board Member Jonny Block. Others present were Matt Jaunich, City Administrator and Miles Seppelt, EDA Director. Approve Agenda III. Summary & Update of Current EDA Projects A. Marketing Update 1. DEED Marketing Initiative 2. EDA Website/Social Media 3. Manufacturer's Summit (February) Miles Seppelt, EDA Director, presented before the group. Mr. Seppelt reviewed the EDA's marketing initiative which includes Business Climate Minnesota which was launched 18 months ago. This includes print material that is distributed throughout the state as well as an on-line magazine. Mr. Seppelt also spoke about the EDA's web site and the social media avenues that the EDA uses to get information out. Lastly, Mr. Seppelt talked about the Manufacturer's Summit that was held last February with local manufacturing companies. This Summit is also planned for next year with the hopes of having it at the new high school. B. Business Recruitment Update Mr. Seppelt noted that there is an interested party in the building for sale on the HTI property. In addition, another outside prospect is looking at a manufacturing facility in the industrial park possibly in 2018. He also noted that four local companies are considering expansions. C. Downtown Redevelopment 1. Hotel Project 2. Old Medical Clinic Site Mr. Seppelt explained that the hotel project at the intersection of Hwy 15/Hwy 7 is moving ahead. The City has gone out for bids to build the access road and retaining wall. The developer is looking at having his items on the August Planning Commission agenda with the intention of construction beginning this Fall and completed by April 2018. Next steps for the project are to close on the property, complete a City forgivable loan and create a soils condition TIF district. The old medical clinic site on Franklin Street is on the list to do. A developer from the Twin Cities had shown interest at one time, but has not been in contact recently. Mr. Seppelt will begin working on this project again in the near future. D. Hutchinson Enterprise Center Update Miles Seppelt noted that the footings and foundation are in. The shell of the building will be put up over the next two weeks. Inside finishing will take place after that. Two client companies are lined up to move in this Fall. The project should be complete in October. Mr. Seppelt noted that key points of the enterprise center are that it is not simply space for rent, but rather to grow companies; it takes time to grow companies; and vacant space is intentionally being left open in the hopes that the current companies will expand. One of the clients is in the medical device industry. They are taking 8000 sq. ft. and will employ three full-time employees and two part-time. The other client is in the signage business and will be taking 5000 sq. ft. They too have three full-time employees and two part-time employees. Mr. Seppelt reviewed the incubator strategy and the admission criteria — which is that the companies are in the manufacturing field, they export and that physical growth is required. Key features of the enterprise center are that the rents are low, education is provided and resources are available. Mr. Seppelt also reviewed the potential gains for the companies and what is provided to them as being in the enterprise center. E. Skilled Workforce Development Update Because of the shortage of the skilled workforce, the EDA has partnered with the school district, Ridgewater College and local industry to help with this shortage challenge. The goal of the program is to build a talent pipeline from school to industry. Currently, certain skilled courses have peaked in areas such as welding, woods and drafting. A program called TigerPath has been developed. Mr. Seppelt provided an update on the TigerPath Initiative Status: a steering committee has been created; a web site is being developed (HutchTigerPath.com); an application for a 3M grant is being submitted; equipment is being ordered this summer with the CTE Center opening in September; Mr. Seppelt will be presenting at the EDAM conference on the TigerPath project. Over $1.2 million has been pledged for the project with 69% of it being collected and the remainder coming in over the next year to year and a half. 22 partners are contributing to this project. Hutchinson High School has implemented Tiger Path Academies which emphasize students carefully considering a career path, students being informed of major or training program and create a skills -based education plan. Another area being worked on is creating seamless pathways for students to earn college credit and industry credentials prior to high school graduation. Mr. Seppelt reviewed the marketing initiative for TigerPath academies and Tiger Manufacturing. Mr. Seppelt reviewed next steps for developing Tiger Manufacturing through TigerPath academy. IV. Business Climate in Hutchinson/City Council Items for EDA Board to Consider Matt Jaunich asked of the EDA Board if there are policy considerations that the Council should be focusing on. Mayor Forcier commented on the property taxes, however the level of service is worth the value of the taxes. V. City Council Items for EDA Board to Consider Council Member Cook noted that he attended a Main Street Minnesota seminar and the focus was on supporting historical downtown districts. Main Street Minnesota can help with marketing and setting up events for downtown areas. Council Member Cook suggested having discussions on being a part of Main Street Minnesota. The group seemed agreeable. Enterprise Minnesota helps local manufacturers. Matching grant program to help local industries improve. Enterprise Minnesota has focused areas that manufacturers could take advantage of. Enterprise Minnesota seemed interested a few years ago in speaking with the EDA in what they have to offer. Council Member Cook asked the EDA Board and business owners about broad band services for internet services. Providers in Hutchinson are able to provide the services for whatever companies desire, for a cost obviously. Mayor Forcier asked Mr. Seppelt if he is aware of things Hutchinson is lacking that companies desire. Other than workers available at this time, programs are in place to have skilled workers available in the near future. Another wish would be that a four lane highway would come right to Hutchinson to the industrial park. General discussion was held on how to attract people to Hutchinson and keep them here with the amenities that are offered. Discussion was also held about the Hwy 15/Main Street improvement project scheduled in 2020 and the opportunities it will provide to the city. Discussion was also held about a more diversified work force and Hutchinson being a welcoming community. VI. Other Business Mr. Seppelt thanked both the EDA Board and the City Council for their support on all of the EDA's initiatives. The group spoke of all of the wonderful things going on in Hutchinson. VII. Adjourn Motion by Czmowski, second by Cook, to adjourn the meeting at 1:00 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 27, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John Lofdahl, Chad Czmowski and Steve Cook. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich noted that Item 7(a) can be pulled from the agenda as the project needs to go out for bids. Mr. Jaunich would like to add a follow-up item under 16.5 on the HUC PILOT discussion and appoint members to a PILOT subcommittee. Motion by Czmowski, second by Christensen, to approve the agenda with the revisions noted. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Lofdahl thanked the community theater for putting on a great play and taking on a tough subject. Council Member Czmowski thanked everyone who helped with the Jaycee Water Carnival. (a) Recognition of City Awards Matt Jaunich, City Administrator, shared with the Council the various awards that the City has received in the past several months and the staff associated with achieving them. These awards will be displayed in the City's case in the City Center lobby. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of June 13, 2017 (b) Council Workshop of June 13, 2017 Motion by Cook, second by Lofdahl, to approve the minutes as presented. Motion carried unanimously. CITY COUNCIL MINUTES JUNE 27, 2017 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Considefution for- Appr-eval of of E"iPment Box Onto 2017 Ram 5500 rr..,,e (b) Consideration for Approval of Authorizing Crow River Winery to Dispense Wine at Arts & Crafts Festival (c) Consideration for Approval of Resolution No. 14732 - Traffic Control Devices (Double Stop Sign at Intersection of Edmonton Avenue SE and Montreal Street SE) (d) Consideration for Approval of Change Order No. 1 — Letting No. 2, Project No. 17-02 (School Road & Roberts Road Reconstruction) (e) Appointment of Nikki Willemssen to Hutchinson Housing & Redevelopment Authority Board to August 2020 (Filling Pat Lembcke's Term) (f) Claims, Appropriations and Contract Payments — Register A Motion by Czmowski, second by Christensen, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Cook, second by Lofdahl, with Czmowski abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. CONSIDERATION OF COMMENTS AND INPUT ON THE STORM WATER POLLUTION PREVENTION PLAN FOR THE CITY OF HUTCHINSON John Paulson, Environmental Manager, presented before the Council. Mr. Paulson explained that pursuant to the requirements of the MPGA, whom administers the National Pollution Discharge Elimination System Phase II permit, the City must have a public meeting and consider comments prior to submitting the Storm Water Pollution Prevention Plan Annual Report for 2016. This regulation applies to all cities that are determined to have and maintain a Municipal Separate Storm Sewer System. Mr. Paulson reviewed requirements of the program including public education and outreach, illicit discharge detection and elimination, construction site stormwater runoff control, post -construction stormwater management, and pollution prevention/good housekeeping. Mr. Paulson also reviewed projects and activities of the program. Mr. Paulson also spoke about pond surveying that is being completed. Motion by Czmowski, second by Christensen, to open public hearing. Motion carried unanimously. No public comments were received. Motion by Czmowski, second by Cook, to close public hearing. Motion carried 2 CITY COUNCIL MINUTES JUNE 27, 2017 unanimously. purpose o this portion o the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS 10. APPROVE/DENY ORDINANCE NO. 17-773 — AN ORDINANCE AMENDING CHAPTER 54 STORMWATER MANAGEMENT (SECOND READING AND ADOPTION) John Paulson, Environmental Manager, presented before the Council. Mr. Paulson reminded the Council that this ordinance was reviewed at the last Council meeting. No comments have been received since that time and no changes have been made to the ordinance. Motion by Czmowski, second by Cook, to approve second reading and adoption and summary ordinance of Ordinance No. 17-773. Motion carried unanimously. 11. APPROVE/DENY ORDINANCE NO. 17-774 — AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY -OWNED REAL PROPERTY TO ERIC WANGEN (SECOND READING AND ADOPTION) Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that this item was also discussed at the last Council meeting and is part of the transaction for the development of the hotel project at the intersection of Hwy 7 and Hwy 15. The City is selling land to Eric Wangen in exchange for an easement to build the required retaining wall for the hotel project. Motion by Cook, second by Christensen, to approve second reading and adoption of Ordinance No. 17-774. Motion carried unanimously. 12. APPROVE/DENY SALE OF MUNICIPALLY -OWNED REAL PROPERTY TO MIDCOUNTRY BANK (a) Ordinance No. 17-775 — An Ordinance Authorizing the Sale of Municipally -Owned Land to MidCountry Bank (Second Reading and Adoption) (b) Purchase Agreement with MidCountry Bank Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that this item was also discussed at the last Council meeting. MidCountry Bank is proposing to purchase land from the City of Hutchinson for the development of a bank drive-thru. A few years ago, the City had purchased land from MidCountry Bank. This purchase mirrors the purchase from that time and for the same purchase price of $57,000. Motion by Lofdahl, second by Czmowski, to approve second reading and adoption of Ordinance No. 17-775 and purchase agreement with MidCountry Bank. Motion carried unanimously. NEW BUSINESS 13. APPROVE/DENY DEVELOPMENT OF DOG PARK Matt Jaunich, City Administrator and Dolf Moon, PRCE Director, presented before the Council. Mr. Jaunich reminded the Council that a petition had been received by the Council last year for development of a dog park. At that time, the Council indicated that if the dog CITY COUNCIL MINUTES JUNE 27, 2017 park supporters were able to raise $10,000 for fencing for a dog park, the Council would consider developing a dog park. The group did in fact raise $10,000 and therefore staff has been putting together information for such a development. The estimated cost for a dog park project is approximately $41,000. Items for the park include fencing, water service, waste station/signage, two garbage cans and six benches. Two potential locations have been identified from staff. Location 91 is East River Park located at Erie Street and Second Avenue. Location 92 is the west side of Oddfellows Park. Mr. Jaunich reviewed amenities that each location provides. Other locations that have been discussed are the east side of Oddfellows Park as well as AFS Park. Staff is recommending East River Park. Mr. Jaunich also mentioned that he has been informed of a grant opportunity for a dog park project that could bring in $25,000 for a project. Staff intends on applying for the grant, which is due this Friday. Mr. Jaunich also spoke about "rules of the park" that have been discussed amongst staff. Amy Solin�er, 525 Harvest Street SW, presented before the Council. Ms. Solinger has spear headed raising the funds for the dog park. Ms. Solinger spoke of other grant opportunities that might be available. Ms. Solinger shared photographs of a dog park she visited in the Coon Rapids area with amenities that she found favorable. Ms. Solinger also suggested a few other potential locations. Council Member Cook noted that with the East River Park location he asked that staff speak with the businesses in the area about on -street parking and making sure that there is ample parking for customers and deliveries. Kent Exner, City Engineer, noted that perhaps dog park user parking could be designated. Staff noted that the dog park area currently designated could be expanded to the east to make it larger and have a small dog/large dog designated area. Motion by Cook, second by Forcier, to approve development of dog park at East River Park including applying for the $25,000 grant. If the grant is not received, staff should come back to Council to designate funding sources. Mayor Forcier requested that staff put together costs on what it would be to expand the park area. Motion carried unanimously. 14. APPROVE/DENY PURCHASE OF TWO DEHUMIDIFYING UNITS FOR BURICH ARENA Mary Haugen, Facilities Manager, presented before the Council. Mr. Haugen explained that the Facilities Committee had originally suggested that the dehumidifying units at the arenas be replaced in 2018. These units were donated to the City by Hutchinson Technology Inc. in the mid-1990s. The units are failing and are no longer serviceable. Therefore, the Facilities Committee and staff are requesting that the replacements be moved up to 2017. Staff is requesting that the units be ordered now to receive them and install them prior to the scheduled Fall ice season. A number of suppliers have been spoken to and staff believes that the best choice will be a Minnesota company, Becker Arena Products of Savage. Many arenas throughout the state have worked with Becker on all types of arena improvements and they are known nationally as providing exceptional value and service. The purchase of the equipment is available through the City's membership in the National Joint Powers Alliance which allows the City to qualify for discounted pricing through this governmental agency. NJPA has pre -qualified and pre-bid this type of equipment and allows municipalities to use this process in lieu of formal bids. The funding source for this project comes from the Facilities/Capital Improvement Fund. The project cost is $81,787.03. .19 CITY COUNCIL MINUTES JUNE 27, 2017 Motion by Cook, second by Christensen, to purchase two dehumidifying units for Burtch Arena. Motion carried unanimously. 15. APPROVE/DENY LETTER OF SUPPORT FOR DAKOTA TRAIL MAINTENANCE Matt Jaunich, City Administrator, noted that at the last Council meeting, Council Member Cook had asked the Council to consider submitting a letter of support for maintenance of the Dakota Trail. The proposed letter expresses the city's support with the continued development of the Dakota Rail Trail from the McLeod/Carver County Line to the City of Hutchinson. The letter indicates the City doing maintenance work all the way out to Highway 22 east of town provided that the trail is paved through McLeod County. Motion by Czmowski, second by Cook, to approve letter of support for Dakota Trail Maintenance. Motion carried unanimously. 16. APPROVE/DENY RESOLUTION NO. 14733 - RESOLUTION APPROVING AIRPORT MAINTENANCE GRANT John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that every three years, MnDOT Aeronautics hires a consultant to perform pavement management reviews of airports. During the last pavement management inspection, there were two areas identified at the airport as being in poor condition. The first is a paved area between two older hangars. To address future potential improvement projects, it was determined in the best interest of the airport to pursue a project to address pavement conditions. A couple of different options were reviewed and it was determined that the best thing to do would be to do a chip seal, followed by a fog seal on Taxilane 003. This process is the same as is done on city streets. After receiving price quotes, Bolton-Menk encouraged staff to apply for a state FY2017 grant which was done and awarded. The $11,837 project would be funded 80% with a MnDOT Aeronautics grant at $9407 with the remaining 20% of local funds of $2430.50 coming from budgeted Airport Contractual R&M. Motion by Christensen, second by Lofdahl, to approve Resolution No. 14733. Motion carried unanimously. 16.5 FOLLOW-UP PILOT DISCUSSION AND SUBCOMMITTEE APPOINTMENTS Matt Jaunich noted that as a follow-up from yesterday's workshop with HUC on the PILOT discussion, it was suggested that a subcommittee be formed to discuss reviewing the formula or number for the PILOT (payment in lieu of taxes) transfer from HUC to the City. At one time, the City had suggested perhaps the PILOT be 5% of gross revenue. Mayor Forcier suggested that Chad and Steve be appointed as they served the last time the subcommittee was formed. Motion by Christensen, second by Forcier, to appoint Czmowski and Cook to PILOT subcommittee. Motion carried unanimously. Council Member Cook asked that the Council provide a verbal consensus on a goal that should be set from the City's perspective. Mayor Forcier noted that is a balance between providing the City was it is fair, yet keeping HUC healthy. Council Member Cook noted that PILOT is very common in other cities and 5% is a very average transfer. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, 5 CITY COUNCIL MINUTES JUNE 27, 2017 performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS a) Public Library Board Minutes from April 24, 2017 �b) Hutchinson Housing & Redevelopment Authority Board Minutes from May 16, 2017 c) City of Hutchinson Financial Report and Investment Report for May 2017 Council Member Lofdahl asked for clarification on the local option sales tax report. Matt Jaunich will follow up with the Finance Director. MISCELLANEOUS 18. STAFF UPDATES Kent Exner — School Road/Roberts Road project is moving along well and R&R Excavating was thanked for keeping on schedule; School Road/Roberts Road trail project bids were opened and came in 20% lower than estimated; hotel prof ect access road bids were opened and came in 10% lower than estimated; state transportation improvement plan was approved that includes Century Avenue east of Hwy 15 in 2018; Hwy 15/Main Street project public engagement process will begin the end of August, detailed survey efforts are currently being completed on Hwy 15/Main Street Matt Jaunich — CGMC Annual Conference is being held August 2-4, 2017; city offices closed July &h; family fun night at aquatic center on July 30th 19. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook mentioned that the engineering work for the Dakota Trail improvements will be completed between city and county and are not out-of-pocket costs but rather in-kind costs by staff time. Repaving should not have to be done for 25+ years. Council Member Cook also spoke of work force diversity and migration that most likely will take place with the amount of jobs that will be available in the next few years. John Lofdahl — Council Member Lofdahl noted that at the LMC Annual Conference there was much talk about urban rural divide. Council Member Lofadhl spoke of a movie being put on by the McLeod County Historical Society on July 23rd at the State Theater. Proceeds go to the historical society. Mayor Forcier — Mayor Forcier asked for an update on the City's Facebook pages and also asked Dolf Moon to provide an update on the aquatic center. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 7:30 p.m. Motion carried unanimously. rol HUTCHINSON CITY COUNCIL cfi="f - Request for Board Action 7AL =-M Agenda Item: Special Event - Blessing of the Riders Department: Police LICENSE SECTION Meeting Date: 7/11/2017 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Faith Lutheran Church is requesting 1 st Ave SE between Main St and Hassan St SE directly in front of library square, be closed for motorcycles on the morning of Sunday July16 2017 for a special event. The church will be conducting an outdoor service in the park, immediately following will be the blessing of the riders then a motorcycle ride. The street closure will occur in the morning between the hours of 0600 am until 12:00 pm on the 16th. The Police Department will take the necessary steps to close the one block of 1 Ave SE then open the area immediately following the event. This event will have little to no impact on area businesses or traffic flow on Main St. The Hutchinson Police Department will utilize available on -duty personnel to assist the riders safely through the City of Hutchinson This Hutchinson Police Department looks forward to working with the Faith Lutheran staff to ensure a successful event. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MOTORCYCLE SUNDAY Cars are welcome 4iiili =Y Y 1 Alternate weather dime: July Seth Following the Faith Lutheran Church 10:10 am outdoor worship service at Library Square, we will be leaving for a friendly ride to Pizza Ranch in Willmar for lunch and then a scenic route around some area takes and ending back in Hutchinson at Below Zero. There W I I be reserved bike parking on Main Street and a blessing before the ride, Questions .antics: Wane Eastman 320-582-1502 Bill Barker 3207-553-1614 Carl Horton 612-345-0205 HUTCHINSON CITY COUNCIL cfl="f - Request for Board Action 7AL =-M Agenda Item: Short Term 3.2%/Temp Liquor License - McLeod County Agriculture Association Department: Administration LICENSE SECTION Meeting Date: 7/11/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The McLeod County Agriculture Association has submitted a short-term 3.2% malt liquor license and a temporary liquor license to dispense malt liquor and liquor at the McLeod County Fair from August 16-20, 2017. The McLeod County Agriculture Association is a non-profit organization that meets the requirements for both a short-term 3.2% malt liquor license and a temporary liquor license. Although the McLeod County Agriculture Association's preference would be to dispense intoxicating liquor for the entire five days of the fair, the maximum number of days allowed by state statute to dispense intoxicating liquor is four days, therefore the Association has applied to dispense 3.2% malt liquor for one day of the McLeod County Fair and intoxicating liquor for the remaining four days of the Fair. BOARD ACTION REQUESTED: Approve issuing a short-term 3.2% malt liquor license to McLeod County Agriculture Association on August 16, 2017, and a temporary liquor license from August 17-20, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City of 7j�Short Term 3.2 Malt Liquor Fee: $544 I I 1 Hassan Street Southeast a�V Hutchinson, MN 55350 (320) 587-515]/Fax: (320) 234-4240 City,. of Hutchinson APPLICATION _u DIP_ SHORT TER" 13,2 -MALT LIQUOR. LICENSE—ON SALE In prgrtF ss ul s of l r f CDi i Couto s u P. 'v3unnicipal Casale Chapter 112 All applications tntlst be received at least 1() days before City Council Meeting in order to be considered �DC.�*ori Soo-5ci-aq!ie1 ization Nan ii Phone Nwnber- Iia f — <W tjw?'rh1k1s ori ted 3 C7 &ariness/pr�crrrrzrrticrrr .Vdresi City State Ap TypeofBIrsiarc. :!1 uYri cztinrr Applicant Name I%A4 r Phoiw Number 111D 0 40 bm hAN awl &i► -►.S# p ------4 L)Pficant,4ddres.s I Cit}° 5lrrac Zi Officer(s)iOwner(s) o the Organization. -Business (i:fnecessarv, list additional names on separate sheer) arra r Title ® II rr- - Areae 4cm Title Name Tille 3.2 Malt Liquor Sales Information rr Locat m nf-Salerte(,$) of Sales ALID "4 WA L -�w fip 1 I Contact Person 4 OVAe Checklist The following items need to be completed and/or attached in order for the application to he processed: Application fee paid in full (check or money order): 9/yes ❑ no Application completed in full and signed by applicant: res ❑ no The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON" those certain premises in the City of Hutchinson described above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted. That no manufacturer of such non -intoxicating malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. Ciro of Hutchinson Applieafron for Sho iTer m 32 Malr Liquor License — On -Sale Page 2 of 2 That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and hereby agrees to observe and obey the same. Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted, of aitthorized apinlrcant i3O //5/ Date Police Chief Recommendation approved ❑ denied Notes: 1 '7/6I 117 olice Chief Sl nature 1 0Date MInriescoti DE:wp; irtnieiat of Public. Safety Alcohol and Gaii-ibhrlq Fnforte€roent ivisiorl nnesata Street, 5u€te 22, St. Paul, MN 55101 , .297 '1 ?59 FTS' 653.282-6555 `SPI.-1,�; =: " > i AND PERMIT FOR A T DAY PPI.- TO 4 �,,', r � ,<$' O tARY ON -SALE LIQUOR LICENSE i�l€ }ilx t i;3 i •. -,. ,. : �rc' it 1,�,, :.l'1�Aiti1ttlSl,lS ...,;5 a �•e'e '"va,.. .• Xt`l „t:Ve tit'i:?v ..g i• trr Oji<fi rsc nr -ia{.ir•E. '1 'TT=:}• V Cr'. 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APPIACrATION SiC,NED BY CaY C..OUMfY TO A6.E.'i'IdMP<)F$€ R'VAPF'LICATION..SrATE_MN,U5 i'l r' f' F� t�'Y•.i i. -:1',- ^:; � •€t ,. :'E: ;3. .. r .. J r, r'.3r?e. ,...,.ie, .«.. 4:. `:°3. a.,`d'ii �.� �. :. tft E.+r:. , I s � '�". , f, �I:? 5 �£)�3[(`t-rllcs "�*• 1>[.� �1Sr> I]�:it' �C�.)Titt3i�C•ti %'G' �. +•.•,:.' d',1 i;4 l sty w I,_ou'l LV f: !I'-i:l 'ki,.}i �'SS C_il}' GY CpE:IIIy F�II::•n(' t.:L}iYil:?t't �, • ikjnty �'Af, .a€ p, C€re (, _ ErL'{ fC Alcohol and Gambling ng F riforc.T1ew _.tASt PROVIDE A VAE- D F -MAK ADDRESS FOR TME Cln COUNTY AS ALL TEMPORARY KRA= APPROVALS WILL C1 SEW RAC VIA E.F4iAIL z:.-MAi;_ THE. APPIACrATION SiC,NED BY CaY C..OUMfY TO A6.E.'i'IdMP<)F$€ R'VAPF'LICATION..SrATE_MN,U5 LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION CERTIFICATE OF INSURANCE 12400 PORTLAND AVE S, STE 190 Page 1 BURNSVILLE, MN 55337 This certificate of insurance is issued as a matter of information only and confers no rights upon the Certificate Halder. This certificate does not amend, extend or alter .he coverage afforded by the policy llsred belo:,�. Policy Number: L170245 Policy Period: FROM 8/17/2017 TO 8/21/2017 12:01 AM Standard Time INSURED: AGENT: 171 MCLEOD COUNTY AGRICULTURAL ASSOC. C:I,T77NS TNS AGCY OF HUTCHINSON LLC MCLEOD COUNTY FAIR l)2 r A -N ST S PO BOX 339 840 CENTURY AVE SW HU `-'H1NS'UN MN 55350 HUTCHINSON MN 55350 1 -T47 rr TS PROHIBITED BY STATUTE FROM PROVIDING PRODUCTS AND COMPLETED OPERATIONS COVERAGE NEW POLICY LIQUOR LIABILITY 'his is an audita policy and premum adjustments are made at the end of the policy period. at rerein has been issued to the Insured named above and is in force ` _ canis time, ot,•,=-,s card oy a;_ re: - _..-.. -r condition of ar,y Policy or other document with respect to whicn this certificate may be issued or may pertain, -arage :r_.. a ny the Policy described herein is sub;ect to all terms, evclusior-s and conditions of such Policy. The Described Location(s) covered by tais policy are as follows: MCLEOD COUNTY FAIRGROUNDS COVERAGE Deductible Amount: NONE L. Bodily Injury Property Damage Loss of Means of Support Pecuniary Loss Annual Aggregate Per Claimant (Each Person) (Each Occurrence) (Each Occurrence) (Each Person) (Each Occurrence) (Each Person) (Each Occurrence) 3,,a:=i r.e s s De:;c:ription: SPECIAL EVENT - SHORT TERM, LIQUOR LIQUOR LiABILITY Certificate Holder: CITY OF HUTCHINSON 111 HASSAN ST. SE HUTCHINSON MN 55359 LIMIT $50,000 $100,000 $10,000 $50,000 $100, 000 $50,000 $100, 000 $300,000 NONE Should the above policy be cancelled before the expiration date thereof, --.'-ie Association will encjc.3vnz rC� mai l C=,n days car-itten notice �o the abo.c :rained certificate holder, but fai re to mail such notice: shall impose- no obligation or liability of any kind upon the Association. In the event the cancellation is for non payment of premium, the Association will mail a 1.0 day written notice. 6/19/17 COUNTERSIGNATURE DATE * CERTIFICATE HOLDER * OUR AUT14ORIZED REPRESENTATIVE 8/17/17 8/11/11 End of Certificate For Location 1 Building 1 HUTCHINSON CITY COUNCIL cfi=faf - Request for Board Action 7AL =-M Agenda Item: Transient Merchant Application - Jay Malone Motors Department: Administration LICENSE SECTION Meeting Date: 7/11/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff✓❑ Consent Agenda Time Requested (Minutes): License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: A background investigation was conducted on James (Jay) Malone of Jay Malone Motors for the purpose of obtaining a transient merchant license in the City of Hutchinson. Jay Malone Motors plans on conducting a car sale at the Hutchinson Mall. The sale will be August 12th through the 19th, 2017. Mr. Malone has been applying for and has been granted this license since 2008. It would be my recommendation to issue the transient merchant license to James (Jay) Malone. BOARD ACTION REQUESTED: Approve issuing transient merchant license to Jay Malone of Jay Malone Motors from August 12-19, 2017, at the Hutchinson Mall parking lot. Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: )O� 1 1 1 Hassan Street Southeast. Hutchinson, MN 55350 (320) 537-51511Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR PEDDLERS AND TRANSIENT MERCHANTS (Under Ordinance No. 111) Peddler Transient Merchant ❑ Parade Peddler icant Information 2" X 2" Picture Required $125.00 e�ujjmjri y, $125.00 v ok Date of Application License Period: ❑ Expires on December 3151 of license year 0 Valid for the following dues: L ` I to $ 30.00 Date of parade: my-4aofq )e, Name: N VC J U I % Height: 5'1 D Weight: 27,0 Eye Color: ENUL/ Driver's License Number: State: Im i"i Permanent Address: City Stale Zip r - Permanent Telephone: Temporary Address: fty Slate Zip Temporary Telephone Access: Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ yes Ysno If yes, state the nature of offense and punishment or penalty assessed therefore: City of Hutchinson Application for Peddlers and Transient Merchants Page 2 of d Lo'catt n I�f srinatrvn 1'1 l fr1� a. Location Name (C-4NNOT OCCUPY PUBLIC RIGHT-OF-WAY) Is Loc uon Address City Sole zip If the applicant is not the property owner, the property owner must sign below ng permission se s Baatness Tnfbriatton Describe relationship etween applicant and emptoyer: Describe nature of business and describe item(s) offered: CDescribe method of delivery: `tet 1Vx, n n 1 I Describe source of supply: Supplier Name Supplier Address S:ippher Name Supplier Address Supplier Name Supplier Address City City Ct Suppler Phone Number State Zip Suppler Phone Number State ztp Suppler Phone Number State Zl �eferdtice Iitfdrmation.; W Provide two (2) property owners (in McLeod County) for character references: Property Owner Name Property Owner PhoneNum t PropertyGroner Address City State Zip { �U -er (3'2 D) ':, � R3-() G5 u operty Owner Name Property Owner Phone Number PLSer Owner Address Ci State zip City of Hutchinson Application for Peddlers and Transient Merchants Page 3 of 4 Reference Information List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's date): Hlvt,41+ Y1GIw N10A 1 MN a.d 1 to City Stat-- Date(s) of,4ctivity City State Date(s) of Activity MN City state ?�D l L4 to F- -i l,'(_PriR(/1) Dw (s) of,4ctivity Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation fee paid in full (check or money order): 2yes ❑ no Application completed in full and signed: Uyes ❑ no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a Inisdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment p- rind not exceeding 90 days or both, plus, in either case, the costs of prosecution. Date Internal Use Police Gi(approved ❑ denied Notes: & City Council ❑ approved ❑ denied Nates: H:ILice s/AppliealionsPeddler, Solicitor, Transient.dot CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 06/28/2017 - 07/11/2017 Check Date ------------------- 07/11/2017 Check ----------------- 196896 Vendor Name ------------------------------------------------------------ ACE HARDWARE Description ---------------------------------------------------------------------------- VARIOUS R&M SUPPLIES Amount -------------------- 1,063.57 07/11/2017 196897 VOID 0.00 07/11/2017 196898 ANDERSON, MARIE REFUNDALBLE DAMAGE DEPOSIT 300.00 07/11/2017 196899 ARCTIC GLACIER USA INC. ICE CUBES 338.10 07/11/2017 196900 ARNESON DISTRIBUTING CO JUNE COST OF GOODS - LIQUOR 728.00 07/11/2017 196901 ARROW TERMINAL LLC CABLE, WASHERS 193.69 07/11/2017 196902 ARROWHEAD SCIENTIFIC INC EVIDENCE BAGS,TRANSPORTTUBE, CUTICLES 234.46 07/11/2017 196903 ARTISAN BEER COMPANY JUNE COST OF GOODS - LIQUOR 2,395.50 07/11/2017 196904 B & C PLUMBING & HEATING INC DRAIN FOR AC LEAKING 435.88 07/11/2017 196905 BAILEY NURSERIES INC THE GREENS ENERGY TREES 4,111.52 07/11/2017 196906 BEACON ATHLETICS STEEL BASE ANCHOR/FOAM WHISKER PLUGS/STR 1,092.72 07/11/2017 196907 BELLBOY CORP ICE 3,952.32 07/11/2017 196908 BOND TRUST SERVICES CORPORATION PAYING AGENT FEES FOR CITY G.O. BOND ISSUES 2,700.00 07/11/2017 196909 BREAKTHRU BEVERAGE JUNE COST OF GOODS - LIQUOR 7,446.32 07/11/2017 196910 BRINK FIRE PROTECTION LLC REPAIR LEAK AT ICE ARENA 2,165.00 07/11/2017 196911 BRYAN STREICH TRUCKING CREEKSIDE PRODUCT DELIVERY TO LYNDE 530.00 07/11/2017 196912 C & L DISTRIBUTING JUNE COST OF GOODS - LIQUOR 27,192.76 07/11/2017 196913 CARLOS CREEK WINERY JUNE COST OF GOODS - LIQUOR 1,104.00 07/11/2017 196914 CENTRAL HYDRAULICS HOSE/SWIVEL STRAIGHT O-RING FACE, SEAL L 106.12 07/11/2017 196915 CENTRAL MCGOWAN GAUGE / OXYGEN 93.46 07/11/2017 196916 CENTRAL TURF & IRRIGATION SUPPLY SWING PIPE 131.15 07/11/2017 196917 CORNER POST EROSION CONTROL EROSION CONTROL SOCK 240.00 07/11/2017 196918 CORPORATE MECHANICAL LABOR MAY MUA UNIT & CONDENSER UNIT 1,608.00 07/11/2017 196919 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGES/R&M - PD VEHICLES 377.99 07/11/2017 196921 CROW RIVER PRESS INC SCULPTURE STROLL BROCHURES 3000 876.05 07/11/2017 196922 CROW RIVER WINERY JUNE COST OF GOODS - LIQUOR 788.95 07/11/2017 196923 DAAK REFRIGERATION REPAIR FREEZER AT EVERGREEN SR DINING 96.95 07/11/2017 196924 DERO BIKE RACKS - WATERPARK (2), STREETS (1) 8,338.00 07/11/2017 196925 DROP -N -GO SHIPPING INC MONTHLY POSTAGE AND MAILING SERVICES 1,077.68 07/11/2017 196926 DUNDEE FUNERAL PLANT FOR CITY RETIREE MARGARET GRAY 34.98 07/11/2017 196927 E2 ELECTRICAL SERVICES INC SELF -TEST GFCI RECAP, LABOR 145.74 07/11/2017 196928 EARTHLY DELIGHTS LTD JUNE TAX SETTLEMENT 2017- TIF PAYGO PAYMENT 10,517.23 07/11/2017 196929 EAST SI DE OILCOM PAN IES DIESELFUEL- CREEKSIDE 529.20 07/11/2017 196930 EATON CORPORATION SINGLE PHASE FERRUPS 3,870.00 07/11/2017 196931 ELENA'S BAKERY LLC CUPCAKES PRCE - WATERPARK CONCESSIONS 81.00 07/11/2017 196932 ELENA'S BAKERY LLC FULL SHEET CAKE - WATERPARK 140.00 07/11/2017 196933 ELENA'S BAKERY LLC CUPCAKES - WATERPARK CONCESSIONS 51.00 07/11/2017 196934 EMERGENCY AUTOMOTIVE TECH WHELEN 48" LEGACY LIGHT BAR, REPLACEMENT 4,691.34 07/11/2017 196935 EMPLOYMENT RESOURCE CENTER TEMPORARY STAFFING - CREEKSIDE 606.72 07/11/2017 196936 FARM -RITE EQUIPMENT AIR FILTERS - SHOP SUPPLIES 89.83 07/11/2017 196937 FASTENAL COMPANY VARIOUS R&M SUPPLIES 428.03 07/11/2017 196938 FINANCE & COMMERCE SUBSCRIPTION RENEWAL 279.00 07/11/2017 196939 FLAGSHIP RECREATION LLC PLAYBOOSTER DESIGN PHASE 2 - ELKS PARK 39,437.43 07/11/2017 196940 G & K SERVICES COVERALLS, SHOP TOWELS, MATS, MOPS 83.22 07/11/2017 196941 GEB ELECTRICAL INC ADJUST POOL CLEANER FOR TOO HIGH OF AMPS 210.00 07/11/2017 196942 GEOTEK ROD POST SP -068-31120, POINTED SUNGUARD 2,098.91 07/11/2017 196943 GOLDSCHMIDT, PAM DRIVER EDUCATION REFUND 74.00 07/11/2017 196944 GOPHER STATE FIRE EQUIPMENT CO. AMEREX ABC RE -CHARGE, DRY CHEMICAL 51.00 07/11/2017 196945 GRAPE BEGINNINGS, INC JUNE COST OF GOODS - LIQUOR 1,640.00 07/11/2017 196946 HACH COMPANY CHEMICALS FOR WATER PLANT 5,065.67 07/11/2017 196947 HAGER JEWELRY INC. ENGINE 3 PUMP PANEL ENGRAVING 45.00 07/11/2017 196948 HANSEN GRAVEL 1 YD OF BLACK DIRT FOR FOOTBALL FIELD 30.00 07/11/2017 196949 HAWKINS INC CHOLORINE, CHEMICALS - WATERPARK & WATER PLANT 8,904.36 07/11/2017 196950 HENRY'S WATERWORKS INC CAST IRON VALVE BOXES- WATER 1,422.24 07/11/2017 196951 HERBERT PERRY REPURCHASE 1 SINGLE GRAVE 320.00 07/11/2017 196952 HILLYARD/HUTCHINSON VARIOUS CLEANING SUPPLIES 826.04 07/11/2017 196953 HOFF, RANDY MARGARET GRAY FLOWERS 54.00 07/11/2017 196954 HOHENSTEINS INC JUNE COST OF GOODS - LIQUOR 682.00 07/11/2017 196955 HUTCHINSON CONVENTION & VISITORS BU MAY 2017 LODGING TAX 8,857.67 07/11/2017 196956 HUTCHINSON HEALTH CARE JULY CAM 2,277.99 07/11/2017 196957 HUTCHINSON WHOLESALE #1550 VARIOUS AUTO R&M SUPPLIES -WATER DEPT 372.29 07/11/2017 196958 1 HUTCHINSON WHOLESALE #1552 IVARIOUS AUTO R&M SUPPLIES- PARKS DEPT 6.88 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 06/28/2017 - 07/11/2017 Check Date ------------------- 07/11/2017 Check ----------------- 196959 Vendor Name ------------------------------------------------------------ HUTCHINSON WHOLESALE #2520 Description ---------------------------------------------------------------------------- VARIOUS AUTO R&M SUPPLIES - FIRE DEPT Amount -------------------- 4.99 07/11/2017 196960 HUTCH INSON, CITY OF WATER & SEWER SERVICE 5/1/17-5/31/17 930.83 07/11/2017 196961 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP PARTS 39.97 07/11/2017 196962 JJ TAYLOR DIST OF MN JUNE COST OF GOODS - LIQUOR 7,910.45 07/11/2017 196963 JOES SPORT SHOP PLATES/TROPHIES 165.00 07/11/2017 196964 JOHNSON BROTHERS LIQUOR CO. JUNE COST OF GOODS - LIQUOR 33,387.56 07/11/2017 196965 J OH NSTON E SU PPLY HUMIDITYTRANSMITTERWITH SENSORS-CIVIC ARENA 268.24 07/11/2017 196966 J U U L CONTRACTING CO CLASS 5/FABRIC/CEMENT/TAR STRIPS/EQUIP & 1,658.00 07/11/2017 196967 KAHNKE BROTHERS NURSERY TREES PURCHASES (11) -VARIOUS SPECIES 838.80 07/11/2017 196968 KERI'S CLEANING JUNE CLEANING-CITY CTR, LIBRARY, SR DINING, FIRE 3,344.00 07/11/2017 196969 KGB CORNERSTONE COMMONS LLC JUNE TAX SETTLEMENT 2017- TIF PAYGO PAYMENT 17,913.54 07/11/2017 196970 KRANZ LAWN & POWER 12" CHAINSAW BARS (2) 64.00 07/11/2017 196971 L & P SUPPLY CO MOWER SERVICING-PARKS; NEW TRAILER-STREETS 8,260.92 07/11/2017 196972 LAND'S END BUSINESS OUTFITTER PD LOGO POLOS 602.00 07/11/2017 196973 LOCHER BROTHERS INC JUNE COST OF GOODS - LIQUOR 36,941.20 07/11/2017 196974 LTP ENTERPRISES WELL SEALING @ 485 HWY 7 E 500.00 07/11/2017 196975 M-R SIGN STREET SIGNS 344.25 07/11/2017 196976 MACQUEEN EQUIP INC EQUIPMENT PARTS -SEWER 268.94 07/11/2017 196977 MCLEOD COOP POWER ASSN ELECTRIC CONNECTION FOR 390 OTTAWA AVE S 800.00 07/11/2017 196978 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 1,242.95 07/11/2017 196979 MINNESOTA ASSN OF CEMETERIES 2017 ANNUAL DUES 85.00 07/11/2017 196980 MINNESOTA STATE BAR ASSOC MSBA DUES - PUBLIC ATTORNEY 350.00 07/11/2017 196981 MUELLERLEILE, SONJA SAFETY FOOTWEAR 94.99 07/11/2017 196982 NEW FRANCE WINE JUNE COST OF GOODS - LIQUOR 479.00 07/11/2017 196983 NORTH AMERICAN SAFETY INC FROGWEAR BLUE/PVC - PARKS 83.00 07/11/2017 196984 O'REI LLY AUTO PARTS SPRAYPAINT- STREETS 49.93 07/11/2017 196985 OFFICE DEPOT VARIOUS OFFICE SUPPLIES 81.37 07/11/2017 196986 OFFICE OF MN IT SERVICES MAY SERVICES 106.00 07/11/2017 196988 PAUSTIS WINE COMPANY JUNE COST OF GOODS - LIQUOR 1,949.76 07/11/2017 196989 PELLINEN LAND SURVEYING LAND SURVEYING 670.00 07/11/2017 196990 PEOPLEREADY INC TEMPORARY STAFFING- CREEKSIDE 3,381.60 07/11/2017 196991 PHILLIPS WINE & SPIRITS JUNE COST OF GOODS - LIQUOR 13,026.40 07/11/2017 196992 PIKE TRANSFER LLC CREEKSIDE DELIVERY WAYNES NURSERY STACY MN 345.00 07/11/2017 196993 PRO AUTO MN INC. OIL CHANGE 2017 FORD INTERCEPTOR 11.95 07/11/2017 196994 QUADE ELECTRIC LAMPS (30) FOR AIRPORT 118.50 07/11/2017 196995 QUILL CORP SUPPLIES/VACUUM - WATERPARK OPERATIONS 529.37 07/11/2017 196996 R & R EXCAVATING L2P17-02-#2 588,501.70 07/11/2017 196997 R & R EXCAVATING L1P17-01-#4 111,727.21 07/11/2017 196998 RDO EQU I PM E NT CO. ROLLER FACE FOR TURNER- CREEKSIDE 477.78 07/11/2017 196999 RECREONICS PHENOL RED - WATERPARK CHEMICAL 86.50 07/11/2017 197000 REINER ENTERPRISES INC CREEKSIDE DELIVERY- METRO WEST-WAVERLY #43109 3,732.84 07/11/2017 197001 ROSENBAUER MN LLC ENGINE #7 REPAIRS 4,047.32 07/11/2017 197002 SAM'S TIRE SERVICE FORKLIFTTIRES- CREEKSIDE 1,448.00 07/11/2017 197003 SEARS 3.3 COMPACT REFRIG 129.99 07/11/2017 197004 SOUTHERN WINE & SPIRITS OF MN JUNE COST OF GOODS - LIQUOR 12,705.94 07/11/2017 197005 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 53.50 07/11/2017 197006 STREICH TRUCKING CREEKSIDE HAULING 0619-0623 6,440.00 07/11/2017 197007 TAPCO PED CROSSING INDICATORS- DENVER AVE EXTENSION 11,011.62 07/11/2017 197008 TASC August 2017 Flex Adm. Fees 104.12 07/11/2017 197009 TRUE BRANDS MISC SUPPLIES 716.11 07/11/2017 197010 TWO WAY COMMUNICATIONS INC REBUILT PAGERS 90.00 07/11/2017 197011 UNITED FARMERS COOP DYED FUEL- HATS FUEL SYSTEM 10,781.94 07/11/2017 197012 USAQUATICS AQUATIC CENTER - FINAL CONST ADMIN FEE 5,410.00 07/11/2017 197013 VIKING BEER JUNE COST OF GOODS - LIQUOR 7,637.50 07/11/2017 197014 VIKING COCA COLA JUNE COST OF GOODS - LIQUOR 2,054.25 07/11/2017 197015 VINOCOPIA INC JUNE COST OF GOODS - LIQUOR 514.50 07/11/2017 197016 VIRTUAL GRAFFITI INC ZIXMAIL ENCRYPTION SOFTWARE RENEWAL (11 USERS) 1,540.00 07/11/2017 197017 WINE COMPANY, THE JUNE COST OF GOODS - LIQUOR 839.20 07/11/2017 197018 WINE MERCHANTS INC JUNE COST OF GOODS - LIQUOR 1,994.75 07/11/2017 197019 WM MUELLER & SONS STREET PATCHING & REPAIR 24,248.50 07/11/2017 197020 WM MUELLER & SONS - SEPARATE CK L1P16-01-#9 258,772.96 GRAND TOTAL 1,355,554.70 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 06/28/2017 - 07/11/2017 Check Date ------------------- 07/11/2017 Check ----------------- 196920 Vendor Name ------------------------------------------------------------ CROW RIVER GLASS Description Amount ---------------------------------------------------------------------------- -------------------- TINT LAMI-4832 TURNER 194.19 07/11/2017 196987 OUTDOOR MOTION PD BIKE REPAIR 63.00 GRAND TOTAL 257.19 HUTCHINSON CITY COUNCIL cfl="f - Request for Board Action 7AL =-M Agenda Item: Public Hearing for City Alley #36 Improvements Project (L13/P17-13) Department: PW/Eng LICENSE SECTION Meeting Date: 7/11/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner/John Olson Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff is currently working with property owners adjacent to City Alley #36 that have petitioned for surfacing improvements. At this point, City staff will present the identified improvements to this alley and the identified funding approach which includes improvement special assessments. Also, the informational sheet that was included with the Public Hearing Notice mailing to all of the adjacent property owners is attached for your reference. Please note that this project is included within the 2017 Infrastructure Improvement Program and will be reviewed by the City's Resource Allocation Committee as the project delivery/funding process proceeds in the near future. Following a brief project overview by City staff and potential public comments, staff will request that the City Council move forward with the final preparation of project plans/specifications and future solicitation of quotes/bids. If needed, the anticipated bid opening date is Wednesday, August 9th (11:00 AM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 19,250.00 Total City Cost: $ 9,625.00 Funding Source: Infrastructure Maintenance Funds Remaining Cost: $ 9,625.00 Funding Source: Improvement Special Assessments RESOLUTION NO. 14735 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 13/PROJECT NO. 17-13 WHEREAS, a resolution of the City Council adopted the 13th day of June 2017, fixed a date for a Council Hearing on the following improvements: Alley #36 located between Main St S & Hassan St SE, approximately 869 LF from 5th Ave SE to 6th Ave SE: Alley improvements by construction of pavement distress patching, milling, overlaying and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 13th day of June 2017. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 11th day of July 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich RESOLUTION NO. 14736 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 13/PROJECT NO. 17-13 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following described improvement: Alley #36 located between Main St S & Hassan St SE, approximately 869 LF from 5th Ave SE to 6th Ave SE: Alley improvements by construction of pavement distress patching, milling, overlaying and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 11:00 am on Wednesday, August 9th, 2017, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, September 26th, 2017 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 11th day of July 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich Proiect Scope MILL & OVERLAY — Alleyway improvement by construction of bituminous mill and overlay. Estimated Proiect Costs & Fundin Distress patching $ 2,500 Milling operation $ 1,900 Bituminous overlay $14.850 Estimated Total Project Cost $19,250 Improvement Assessments $ 9,625 Infrastructure Maintenance Account $ 9.625 Estimated Funding $19,250 City Pays For ■ Street Rehabilitation — about 50% of pavement, curb replacements, draintile, storm sewer and restoration costs ■ Partial Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration costs ■ Full Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration cost ■ Mill & Overlay — about 50% of pavement, minor curb replacements, structure adjustments and restoration costs ■ Alley Reconstruction — about 50% of pavement, grading, drainage improvements and restoration costs ■ Sanitary Sewer & Water Main Improvements — 100% Property Owner Pays For Residential/Commercial Streets & Alleys — about 50% of Street Rehabilitation, Partial Street Reconstruction, Full Street Reconstruction, Mill & Overlay and Alley Reconstruction costs Water/Sanitary Sewer Services - in areas of new main construction ($1000-1500/1" water, $1250-1750/1 1/4 - 2" water, $1750- $2250/6" water, $1000-1500/6" sewer) Estimated Assessments ■ Proposed Assessment Rates o Alley mill and overlay $5.54/Frontage Foot ■ Estimated Total Assessment for Typical City Lot (66' width) o Alley Mill & Overlay $366.00 ■ NOTES: 1. Methods and amounts of estimated assessments are subject to change. 2. Assessments allocated to properties over a 5 -year term (interest rate estimated to be 4 to 6%). HUTCHINSON CITY COUNCIL city ofAa� Requestfor Board Action 7AL =-=-7 Summary Review and Approval of the 2016 Audited Comprehensive Annual Financial Agenda Item: Report Department: Finance LICENSE SECTION Meeting Date: 7/11/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Kyle Meyers Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Kyle Meyers, partner of the accounting firm Abdo Eick & Meyers, will present a summary review of the City's 2016 annual financial report. A more detailed review will take place at the 4:30pm council workshop prior to the council meeting. Summary financial statements will be printed in the July 12th edition of the Hutchinson Leader and an electronic copy of the audited financial report will be available on the City website. A hard copy of the financial report is available to the public at the Hutchinson library as well as City Center. BOARD ACTION REQUESTED: Approve the 2016 comprehensive annual financial report. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Kyle Meyers Governmental Services Partner kyle.me ersgaemcpas.com 507-304-6801 ABDO RX* FICK & + NEYERS,q C ft x 2016 Audit Results —Audit Opinion - unmodified or "clean" Findings — None • Tested Minnesota Legal Compliance (investments, debt, disbursements, etc.) • Internal Control over Financial Reporting • Provisions of Laws, Regulations, Contracts, Grant Agreements, etc. • Administering Federal award programs New Standards Implemented • GASB Statement No. 72 - fair market value and application • GASB Statement No. 77 - tax abatement disclosures — Government Finance Officers Association (GFOA) Certificate for 2015 — 20 years in a row MW II(IX&MFYFRSW. 2016 Financial Results • The City's total net position increased by $3,124,393 compared to an increase of $7,308,000 in the previous year. The City had over $2.Om in capital grants and contributions in 2016. The City's enterprise funds contributed nearly $2.5m to the total increase. • The General fund is the chief operating fund of the City. During 2016, the fund balance of the General fund decreased by $198,943; year-end fund balance at 56.4% of the 2017 expenditure budget. — Many other organizations, including the Office of the State Auditor (the OSA) and League of Minnesota Cities (LMC) recommend that a fund balance reserve be anywhere from 35 to 50 percent of planned expenditures. The City's policy is 40 percent. • With a few minor exceptions, mostly all other City funds have positive fund balances. • Debt service requirements steadily decrease over the next 10 years from a high of about $2.9m in 2018 to $900k in 2026. • Capital projects funds have built up healthy reserves in the Capital Improvements Projects and Community Improvement funds, although cash reserves of $3.4m were used in 2016 to finance the 2016 construction costs of a new outdoor aquatic center. • All enterprise funds currently have sufficient cash flows to fund operating costs and debt service payments and healthy cash reserves to pay 3 months of operating costs and one year of debt service payments. ABDO EICK&MEYERSup Thanks! • We appreciate the opportunity to serve the City of Hutchinson. • Thanks to the City staff for their assistance during the audit process. • Questions??? A" E:ICK&MFY MS. . HUTCHINSON CITY COUNCIL cfi="f - Request for Board Action 7AL =-M Agenda Item: Discussion on Requiring a Performance Bond for Construction of Access Road Department: Administration LICENSE SECTION Meeting Date: 7/11/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Council member Cook has requested that this item be placed on the agenda for discussion purposes. Council Member Cook would like the Council to have a conversation about whether or the not the City should be requiring the Developer of the Hotel Project to put up a Performance Bond prior to the City accepting the bid to construct the proposed access road. The purpose of a performance bond would be to insure some sort of a financial "guarantee satisfaction" that the completion of the hotel project will take place by the Developer. BOARD ACTION REQUESTED: No action at this time. Discussion only. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL cfi="f - Request for Board Action 7AL =-M Agenda Item: Discussion about Partnering on Maintenance Efforts Relating to the Luce Line Department: Administration LICENSE SECTION Meeting Date: 7/11/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Council Member Cook has requested that this item be placed on the agenda for discussion purposes. Council Member Cook would like the Council to have a conversation about giving staff authorization to discuss options with the County on how the City can partner with the County in providing maintenance efforts to the Luce Line Trail for purposes of horse use. Some initial discussions have centered around the shared use of equipment for mowing. BOARD ACTION REQUESTED: No action at this time. Discussion only. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL cfi="f - Request for Board Action 7AL =-M Agenda Item: Consideration of lease agreement for Hangar 1760 - TNT, LLC Department: PW/Eng LICENSE SECTION Meeting Date: 7/11/2017 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: ASI Jet AG, LLC has been working with Airport staff to come up with additional aircraft storage and office space. Due to the success of their business, this has been an issue for them since they came to Hutchinson Airport and has grown more acute over time. Over the years, several options have been discussed. To address their short-term needs, they have been renting office space in downtown Hutchinson. Tom and Tim Ashenfelter, the principals in ASI Jet AG, have formed TNT, LLC, and have proposed constructing an 80'x80' hangar on Lot 1760. The hangar will primarily be a showroom for aircraft for sale, but will include two offices, one on top of the other located in the northwest corner of the hangar. The hangar will be located away from Hangar #1750 and 8' closer to the runway. This is being done to allow for a visual line of sight to the ramp, activities at the fuel island, to their shop, and to their storage hangar. The attached lease is the airport's standard lease for commercial property. The lease has a lifetime of 50 years, with an option to extend at that time. State statutes allow airports to lease property up to 99 years, but Hutchinson has chosen to use 50 years, since that is roughly the life expectancy of most aircraft hangars. Action requested is to approve the lease, naming the Mayor and City Administrator as signatories for the City. TNT, LLC would be required to obtain a building permit and comply with other regulations relating to the construction of the hangar. The time limit for hangar construction is 18 months from the initiation of the lease. BOARD ACTION REQUESTED: Authorize Mayor Forcier and City Administrator Jaunich as signatories on an airport commercial hangar lease agreement and associated documents at Hutchinson Municipal Airport for Hangar #1760. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: LEASE AGREEMENT BETWEEN CITY OF HUTCHINSON AND TNT Air, LLC This agreement, made this _ day of by and between the CITY OF HUTCHINSON (the "City") and TNT Air, LLC (the "tenant"), is for the purpose of outlining the rights and responsibilities of the parties to this Agreement. The parties to this Agreement do agree as follows: 1. Lease of airport property: The tenant leases from the City a private hangar lot, as described on a map available at the City Engineer's office. The lot is situated upon the Hutchinson Municipal Airport, Butler Field, an airport owned by the City. The lot is leased together with land and any improvements that may have been placed on it. The lot is described in an attachment to, and a part of, this Agreement. 2. Use of the airport: The tenant has the privilege of using public portions of the airport in common with other users. Use of the airport by the tenant is subject the rules and conditions as now exist or may be enacted in the future by the Federal, State or City governments. The tenant is subject to customary charges for such use as may be established from time to time by the Federal, State or City governments. 3. Term of this agreement: The term of this lease is fifty (50) years. The terms of this agreement begin the date on which this agreement has been signed and approved by the City Council. At the termination of this lease, if the tenant shall have desire to continue to have the above described premises, the tenant and City shall negotiate, in good faith, without obligating either party, to renew this lease at the same price or rent and upon the same terms and conditions as any person acting in good faith would offer to lease the above described premises. 4. Lease payments: The tenant agrees to pay to the City: A sum of $0.126 per square foot, payable annually, as determined by the outside dimensions of the hangar and required appurtenances, to the nearest one -foot. Lease payments are due on or before November 1 of each year. The City reserves the right to amend rates related to this lease no more than on a biennial basis. Rate revisions shall be reasonable and uniform as compared with other fees and rents charged at the City's airport. The City shall give rate revisions due regard to the value of the property leased, the improvements used, and the expense to the City of the tenant's operations. Biennial rate increases shall not exceed five percent (5%). Any rate revisions shall be adopted by the City Council. 5. Construction of private hangars on leased property: A) The tenant agrees that hangars shall be constructed at no cost to the City. In the event the tenant has not completed construction of the hangar on the leased premises within eighteen (18) months from the date of this agreement, the City may terminate the lease without further obligation to the tenant. B) Any hangar built upon leased property shall be constructed in compliance with applicable building codes. The hangar and any attachments and appurtenances thereto, excluding required apron, ramps, parking areas, and driveways up to and associated with the hangar, must be located entirely upon the leased premises. C) Tenants shall ensure hangars conform to design standards prescribed by the City. These design standards may include, but are not limited to, color, style, size, signs and placards, and other aesthetic requirements; as well as engineering requirements including, placement of the hangar upon the lot, drainage considerations, apron or approach design standards, prescribed floor elevations, placement of utility services, and firewalls. Construction and significant improvements may not begin before receiving written authority from the City. D) The tenant shall obtain the necessary regulatory authority and permits from the City. All construction shall be in a good and workmanlike manner and shall be in compliance with codes, ordinances, and other regulations applicable to the City and Hutchinson Municipal Airport. E) Prior to construction of any hangar located on leased property, the tenant shall furnish to the City, for review and approval, the plans for the building, and provide the estimated cost of completing the building. The tenant shall provide the City with a letter of credit, bond or other security with a surety satisfactory to the City conditioned upon the commencement, completion of and payment for the construction of the building; and against loss or damage by reason of mechanics lien. The City may specify the acceptable type of surety. F) During construction of the hangar, the tenant and/or tenant's contractor shall provide a certificate of insurance showing liability limits in an amount acceptable to the City and shall name the City as an additional insured. The City must approve insurance coverage before construction begins. The tenant and/or tenant's contractor shall protect the City from liability to persons or property for damages arising out of the construction or customary use of the building prior to obtaining an occupancy permit from the City. During construction, minimum liability coverage shall be one and one- half million dollars ($1,500,000) per occurrence with one million dollars ($1,500,000) aggregate. G) Tenants shall pay the entire cost of such construction, and shall pay the entire cost of utility services and other services for the hangar. The tenant shall pay all site improvement costs not provided by the City, including but not limited to, filling, grading, gravel, bituminous, concrete, utility installations, and any other improvements required to properly place the hangar on the leased property. H) Tenant shall construct a parking facility sized appropriately for the use of the hangar described by the Tenant. . 1) If the tenant allows a mechanic's lien to attach to the premises, such attachment of lien shall constitute a default. Tenant may post a cash bond with the City pending resolution of a mechanic's lien dispute. 6. Use and maintenance of leased property: Tenants, at their own cost and expense, shall take good care of the leased property and any hangar placed thereon. A) Any hangar constructed shall be used primarily for the storage of registered and/or leased aircraft and for related aviation purposes. Approved uses of hangars include Aircraft Sales, Maintenance, Parts Sales/Distribution, and Storage. Tenants may store non -aircraft owned motorized vehicles in hangar, provided they are personally owned and/or used in aviation related business. Use of the hangar for purposes other than those described herein shall be described in writing and be approved by the City. Uses other than those described herein that are not approved by the City shall constitute a default on the tenant's part. B) Tenants shall keep and maintain the property in good order and repair and in a clean and neat condition. Tenants shall not permit any waste or nuisance on the leased property nor permit anything on the leased property to interfere with the rights of other tenants of the City or users of the airport. In the event the property is not properly maintained, the City may, after notifying the tenant, cause the property to be maintained. The costs of maintenance and an administrative fee will be billed to the tenant and become their responsibility. Unpaid billings may be certified to property taxes. C) Tenants may not store any property outside the building, except for property commonly stored outdoors, including but not limited to refuse containers, liquid petroleum tanks used for heating, etc., provided such property is properly secured. D) The cost for customary maintenance routinely performed by the City, related to areas affecting the value or use of leased properties are included in the lease costs charged for the property, including snow removal, grounds maintenance and maintenance of public apron areas. The City reserves the right to establish separate fees for these maintenance operations. E) The City performs snow removal throughout the City on a priority basis. The City reserves the right to perform snow removal functions in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. In any case, snow removal in front of hangars is the tenant's responsibility. The City is not required to perform any snow removal function on leased property, but may plow snow on or adjacent to leased properties to expedite other snow removal operations at the airport. F) Mowing and weed control immediately adjacent to the tenant's hangar are the tenant's responsibility. The City reserves the right to perform mowing and weed control functions in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. The City is not required to perform any mowing or weed control function on leased property, but may mow or perform weed control on or adjacent to leased properties to expedite other maintenance operations. G) The City shall establish the standards by which public apron, ramp areas, and other paved surfaces are maintained. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. In any case, the tenant is responsible for maintaining ramp areas and other paved surfaces immediately adjacent to the tenant's hangar. H) The tenant must allow the City to access to the hangar for the purpose of conducting inspections of the hangar to determine whether the tenant is complying with the provisions of this agreement. The occupant may be a party to any compliance inspection, and the City is required to notify the occupant, under Section 15 of this agreement, and make reasonable accommodation to the tenant before conducting compliance inspections. 7. Taxes, assessments, and other charges: A) In addition to other charges identified in this agreement, the tenant shall pay any taxes, assessments, licenses, fees, or other charges that may be levied or assessed upon the tenant's property or hangar or any activity of the tenant. Upon request by the City, the tenant shall provide proof of such payment. B) The tenant shall establish their own accounts for utilities, and pay all rates and charges for any utility used or consumed in connection with or in the leased property during the term of this agreement. Upon request by the City, the tenant shall provide proof of such payment. C) In the event the tenant fails to pay the lease payments, taxes, assessments, fees, or other charges due, the City shall notify the tenant of the default. If the tenant fails to cure such default, the City shall have the right to terminate this lease in accordance with section 8 of this Agreement. 8. Termination provisions: A) At the termination of this lease the tenant has the privilege of removing the hangar and associated properties placed upon the leased lot. The tenant shall obtain all required permits. The tenant shall have a period of ninety days (90 days) from the termination date to remove property. In the event the tenant cannot complete the removal within ninety days (90 days), the City may grant a reasonable extension of time, if the tenant can demonstrate the reasons for failure to remove property within the ninety -day (90 day) period are beyond the control of the tenant. If the tenant does not remove the property within the period granted by the City, the City shall retain ownership of remaining personal property for any municipal purpose or cause the personal property to be removed at the tenant's expense. B) If the leased premises becomes deserted, abandoned or vacated for a period of more than four (4) months, the City may terminate the lease. If the tenant's interest in the property is taken by process of law, the City may terminate the lease. If the buildings or properties on the premises are destroyed, the City or tenant shall have the right to terminate this agreement upon giving written notice, with response, to the other party. C) Should the tenant default in the performance of any terms, conditions or covenants of this agreement not otherwise specified, and should the default continue for a period of more than thirty (30) days after the City serves the tenant with written notice, the City may terminate the lease. Serving the tenant with written notice includes reasonable attempts by the City to contact the tenant, and may include use of certified mail with return receipt and/or personal service. This may be done with or without terminating this agreement and without prejudice to any other remedy for lease payments or breach of covenant. In any such event the City may terminate this agreement by giving written notice of the termination. The rights and remedies given to the City are, and shall be deemed to be, cumulative, and the exercise of one shall not be deemed to be an election excluding the exercise by the City at any other or different time of a different or inconsistent remedy. D) Should the leased property be declared condemned, either because the airport is closed to the public, or the property is needed for another municipal purpose, the City may reimburse the tenant for lease payments received in the preceding five (5) years. The City shall provide the tenant with at least ninety -days (90 days) notice of such action. 9.Liability provisions: A) The tenant agrees to defend, indemnify and hold harmless, including reasonable attorneys' fees, the City and all its agents and employees from any and all claims, demands, actions or causes of action of whatever nature or for loss of or damage to property or injury to persons occurring on or about the above described premises arising out of or by reason of the execution or the performance of the services provided in accordance with this agreement. The City shall not be liable to any extent for, nor will the tenant make any claim against the City for or on account of any injury, loss or damage resulting from the tenant's property or use thereof, including any claims by third parties. B) The tenant shall obtain and keep current a liability insurance policy with the City as a named additional insured and shall be in a form acceptable to the City. Inability to keep adequate insurance coverage shall be considered a default. After construction, minimum liability coverage shall be one and one-half million dollars ($1,500,000) per occurrence with one and one-half million dollars ($1,500,000) aggregate. C) The tenant shall obtain, and provide upon request verification of, all licensure requirements of the City of Hutchinson, State of Minnesota and/or the United States Government to legally comply with this agreement. 10. Transferring, subletting, selling: The tenant shall not transfer, sublet or sell any interest in this agreement or in the improvements located on the property without first obtaining the written consent of the City, which consent shall not be unreasonably withheld provided the proposed assignee, subtenant or purchaser can demonstrate the ability and sufficient business record that it can carry out the terms of this agreement and has not been in any situation or condition that the City finds objectionable. Failure to obtain written consent shall be sufficient grounds for terminating this agreement without obligation of the City to the tenant. 11. Amendments: This agreement shall not be amended except by written document signed by all parties to this agreement. 12. Discrimination provision: The tenant, in the use of the Hutchinson Municipal Airport, shall not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, or national origin or in any manner prohibited by Part 21 of the Regulations of the Office of the United States Secretary of Transportation, and the tenant further agrees to comply with any requirement made to enforce such regulation which may be demanded of the City by the United States Government under authority of said Part 21. 13. Laws, rules and regulations: The tenant shall abide by and conform with all laws, rules, and regulations, including future amendments thereto, controlling or in any manner affecting the tenant relative to the use or occupancy of the tenant. 14. Recording the Lease: Upon completion of the building, a survey will be conducted and a legal description will be attached hereto and become part of the agreement. The lease will be recorded at the McLeod County Recorder's Office, and such fees as are required shall be paid by the tenant. 15. Venue for causes of action: The laws of the State of Minnesota shall govern this lease and the venue for any causes of action shall be McLeod County, Minnesota. 16. Notices: All notices under this agreement shall be sent to the following addresses. Tenant is responsible for notifying the City of mailing address changes. If to the City: City of Hutchinson Airport Manager Hutchinson Municipal Airport — Butler Field 111 Hassan St SE Hutchinson, MN 55350 If to the tenant: TNT Air, LLC 1710 Butler Field Dr SW Hutchinson, MN 55350 CITY OF HUTCHINSON: By: Attest: TENANT: Dated: (Gary Forcier, Mayor) Subscribed and sworn to before me this day of Notary Public of the State of Minnesota My commission expires: (Matthew Jaunich, City Administrator) Subscribed and sworn to before me this day of Notary Public of the State of Minnesota My commission expires: For TNT Air, LLC by: , its (Tenant) Dated: Subscribed and sworn to before me this day of Notary Public of the State of Minnesota My commission expires: The tenant is leasing a Private Commercial Hangar Lot, a lot in the first row of private commercial hangar lots, identified on maps maintained by the City of Hutchinson. Appurtenances required for utility provision shall be placed upon space so designated or leased in a manner consistent with existing regulations. See attached map. THIS INSTRUMENT WAS DRAFTED BY: Tax Statements for the real property described in this instrument should be sent to: Marc A. Sebora Hutchinson City Attorney Te11211t 111 Hassan St. SE Hutchinson, NIN 55350 (320) 587-5151 Attorney ID # 0251239 City of Hutchinson Hutchinson Municipal Airport — Ken Butler Field Private Hangar Tenant Checklist GENERAL o Lots are available for general aviation hangars or commercial -grade hangars. Lot size determined by square outside dimensions of the hangar to the nearest foot. o Use of airport in common with other airport users. o Standard lease term is 50 years. o Lease includes entire leased area, and payments are calculated based on square feet of the building. Standard rate per square foot is $0.126 per year. CONSTRUCTION OF HANGARS o All costs of and related to construction of a hangar are the tenant's responsibility. o Tenant must furnish two sets of plans prior to construction. 0 1 for Building Official o 1 set for Airport Advisory Commission and airport staff. o Construction must be approved by the City's building official and comply with City codes, requirements and regulations. o Architectural services will likely be required. o Structural engineering services may also be required. o Hangars must conform to design standards described by City for: o Color. o Style and minimum size. o Signs, placards and other structures placed on the outside of the hangar. o Other aesthetic requirements identified by the City. o Placement of the hangar on the lot. o Drainage considerations. o Apron and/or approach design standards. o Prescribed floor elevations. o Placement of utility services. o Firewalls and other required fire protection systems. o Other engineering requirements identified by the City. o Engineering review costs are the tenant's responsibility. Plans and submittals provided should address these issues. o Tenant must secure appropriate authority and permits from the City. o Conditional Use Permit (CUP) or other appropriate zoning authorization. (This has been pre -approved for construction in designated Commercial Hangar area) o Building Permit, along with appropriate utility inspections o Tenant must furnish cost estimates and a letter of credit or other surety to the City conditioned upon completion of and payment for construction of the hangar. o Certificate of insurance must be provided to adequately protect the City during construction of the hangar. Insurance must be obtained and kept in an amount acceptable to the City. o All construction costs and other costs related to constructing the hangar are the tenant's responsibility. Leased property is leased in an as -is condition. All improvements required to properly construct the hangar are the tenant's responsibility. o Construction must be completed within 18 months, or lease can be terminated. USE AND MAINTENANCE OF PRIVATELY OWNED HANGARS o Primary use of hangar must be for storage of registered and/or leased aircraft and for related aviation purposes. o Aircraft storage, aircraft parts and supplies storage are approved uses. o Up to three non -aircraft motorized vehicles may be stored in the hangar, unless otherwise specified in the lease. o The City must approve other uses. n4her 4h;;nyeFy linter I minor aymatoeR-related- hi icinocc i I- o Commercial hangars need written permission for business activities, but more broad aviation -related business uses will be allowed in commercial hangars. o Tenants responsible for maintaining property in good repair. If property is not properly maintained, tenants will receive notice from the City. If the tenant does not respond, the City may maintain the property and charge the tenant for administrative and maintenance costs. o Nothing may be stored outside, except for those items typically stored outside (e.g., garbage containers, LPG cylinder, etc.) if they are properly secured. o The City performs general airport maintenance and those costs are included in the lease costs. General maintenance includes snow removal, mowing and weed control and pavement maintenance. o Tenants must allow the City to inspect hangars for the purpose of determining compliance with agreements. TAXES, ASSESSMENTS, AND OTHER CHARGES o Tenant is responsible for taxes, assessments, licenses, fees, or other charges related to the hangar. o Tenants are responsible for their own utilities. o Failure to pay is a default. TERMINATION OF THE LEASE o Tenant can remove their property when the lease terminates. If not removed, the City may case the property to be removed at the tenant's cost or the City may retain it for any municipal purpose. o If the premises becomes deserted, abandoned or vacated, the City may terminate the lease. o If the hangar is destroyed, either party may terminate the lease upon giving written notice. o Defaults continuing more than 30 days after notice from the City may result in termination of the lease. o Should the property be condemned, the tenant will be reimbursed for all lease costs and be given time to remove the property. I IAR11 ITY o Tenant is responsible for any claims or causes of action resulting from any loss associated with the hangar or leased premises. o Tenant is responsible for obtaining and keeping insurance with the City as a named additional insured in a form and amount acceptable to the City. o Tenant is responsible for obtaining and keeping all necessary licenses. TRANSFERRING. SELLING. SUBLETTING o Tenant may not transfer, sell or sublet without written consent from the City. MISCELLANEOUS o Any amendment to the standard lease agreement shall be by written document signed by all parties to the agreement. o Tenant cannot discriminate in the use of the Hutchinson Municipal Airport. o Tenant agrees to abide by and conform to all laws, rules and regulations, including future amendments. o Agreement governed by laws of Minnesota, venue for causes of action is McLeod County, Minnesota. o Tenant to provide and notify of current mailing address. 4 HUTCHINSON CITY COUNCIL C)0�7 Request for Board Action � .....mown Agenda Item: AC Tractor Club / Orange Spectacular Department: Police LICENSE SECTION Meeting Date: 7/11/2017 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff o New Business Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The AC Tractor Club is requesting the the closing 1 st Ave SE between Main St and Hassan St as part of the Orange Spectacular Event on Thursday July 20th. They will have a number of tractors on display during the concert in the park These Tractors will be on the 1st Ave SE. The event in between 5:00-8:00 pm but are requesting the street be closed at 4 00 pm to allow time to set up The Park has already been reserved through the Parks Dept. and the Hutchinson Police have reviewed the plan. The Police Department will block off the parking stalls on 1 st Ave earlier in the day to ensure the entire street is clear of vehicles for the event. We look forward to working with the AC Tractor Club again this year. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $000 Funding Source: Remaining Cost: $ 0.00 Funding Source: To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 07/01/17 Re: Liquor Hutch Sales January—June 2017 Year to Date Customer Count: 2016 2017 Change Year to Date Sales: $2,788,230 $2,846,754 2.1% Increase Liquor $ 940,007 $ 959,694 2.1% increase Beer $1,380,243 $1,404,013 1.7%increase Wine $ 416,288 $ 425,155 2.1% increase Year to Date Gross Profit Dollars: $697,093 $ 724,143 3.9% increase Year to Date Customer Count: 112,486 114,181 1.5% increase Average Sale per Customer: $24.79 $24.93 $0.14 increase Gross Profit Percentage: 25.01% 25.44% .43% increase Store Activity Highlights (April -June): • In Store Employee Training Sessions on April 4t"/5t" focusing on policy review, sales updates and product knowledge training — Understanding Beer Styles • Spring Pub Club Event held April 6th • Monthly Full Time Staff meetings held • 3 New Part Time Employee hires completed • Attended Minnesota Municipal Beverage Association Annual Conference • GrapeVine Wine Tasting Event held May 6th • Participated in the MMBA/Miller Brewing "Animal Supplies Drive"-- cash and other donations at an approximate value of .$800 • Fishing Opener, Memorial Day, Graduation, Winstock, Water Carnival, and 4th of July events within this quarter — very high store traffic! • Credit Card Processing change implemented — will realize savings of .$500+ per month • Liquor Hutch Facebook page published Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data. Library Board Meeting Minutes Monday May 22, 2017 @ 4:30 p.m. Present: Steve Bailey, Gerry Grinde, Jack Sandberg, Julie Lofdahl, Kristine Leuze, Mary Christensen, Katy Hiltner, Ex -Officio Excused: Carolyn Ulrich Reviewed minutes from the April 24, 2017 meeting. Carolyn sent e-mail saying the book she mentioned at last meeting, Young Men and the Fire, was written 55 years after the Hinckley fire. Motion by Gerry Grinde to approve minutes with the change of 55 years; Seconded by Mary Christensen - MINUTES APPROVED Presentation: 2017 Summer Reading Programs — Read by Design Sherry Lund said the program for kids ages 2 to 12 started today. Sixty kids signed up today. The program runs for 10 weeks and includes: • 6 weeks of Stories in the Park; • June 8 - MN Zoomobile • July 6 - Lego Guy from Colorado will do a pre-school morning presentation on building with Legos, and at 3 p.m. he will do an American Ninja Warrior program. • July 27 - Mad Science - Fire and Ice is an exciting collection of scientific demonstrations. • August 10 — Schiffelly Puppets for the 14th year. This year, the puppet show will be held at the State Theatre. Some of the summer reading prizes include book bag, bookmark, Culver's bookmark with treat & pencil, Elena's Bakery cookie coupon, coupon for Dairy Queen treats, Below Zero 50 cent coupon and tattoo, robot eraser and pencil, and sheet of stickers of architecture from around the world. Children completing all 10 weeks will get a free book and a State Theatre movie pass. This year's movie passes are eligible for the week before Labor Day and Labor Day weekend. Kids sign a contract and receive a punch card that tracks the books they read. Parents can read to children 2 to 6 years and those ages 7 to 12 may read on their own. Sherry does work with parents and older children who need to have help with reading on their own. PLS decides on the theme for the program, Read by Design, and the company that is used for materials, iRead. Individual libraries can pull out parts of materials they want to use. Hutchinson used parts to design their own bookmark and other promotional materials. Sherry is hoping to sign up 400 young readers and 100 older readers for the summer reading program. Rachelle Golde -Teen Services Librarian is doing a program similar to last year. The teen program is for patrons age 13 through 19. Most readers are on the younger end of the age limit. Readers will have three logs. Each log will have six books on it. Some of the prizes they will receive for completing logs are a chance to win one of four $25 gift cards: Starbuck, Applebee's, Google Play and iTunes. The grand prize is an iPad which has been generously donated. There will be a bookmark design competition again this year. The winner will receive a really great book bag. This summer, some of the teen projects they will be doing include miniature gardens in June, design book bags in July, and Rock Your Locker designs for August. The Teen Art Journaling class will be moving to the third Tuesday of the month. There is now a coloring table in the Young Adult area for anyone to color. Colored pencils are available at the Circulation Desk. Jack was wondering if the Teen Reading Program should have a name change to represent more than just reading as they have so many other wonderful programs. Old Business: Review: Library By-laws Started discussing making by-laws for the Library Board. A draft of the Madison Library Board's by-laws was used for a starting point. There was much discussion about what everyone felt the Library Board should be doing. Some feel the board should be more defined and others feel the board is fine as it has been functioning. After a 30+ minute discussion, the board tabled the discussion until the June meeting. Volunteer Thank You Event Event went well. Eighteen people attended. It was a lovely gathering and Katy said it was so nice to have everyone sit down together. Ron Shimanski, County Commissioner, stopped by that morning to talk to Katy because he could not come in the afternoon. He was very positive and encouraging about the library. Program Report: " Repurposed: The Untold Story of Retirement in America" There were 51 people at the talk which was held at the Senior Center. There was a lot of positive feedback. The audience was very open and shared their experiences. Liz's staff filmed the event for HCVN. Katy is planning on getting a copy of the book for the library. Updates Katy is putting a Library Calendar of Events flyer and passed out the calendar for June. Last month Katy passed out a year in review flyer for 2016. Mary had asked what the numbers were for Hutchinson. So Katy put together a flyer of the past three year statistics for Hutchinson. (See attached) New Business: Katy passed out a copy of the Minnesota Public Library Report, 2016 Key Statistics that she thought we would find interesting. Summer Staffing for library will have two on desk in the morning and afternoon. Two of the college students are back now through August 26. Katy will revisit staffing at the end of July. Adult Summer Programs in June. Origami for Adults —Thursday, June 15Y 6:30-8 p.m. with Bonnie Martinez Library Book Buzz —Tuesday, June 13`" 7-8 p.m. a presentation by a Penguin Random House book rep called Book Buzz. Participants will have a chance to read excerpts from books BEFORE they are published. Registration is required for this event. Library Buzz— What Have You Been Reading/Watching? Carolyn has been reading about making World War I socks for the Historical Society Steve has found Bill O'Reilly's book Death of Lincoln to be interesting Jack has been reading Collective Works of Walt Whitman Kristine is reading a book of essays from British rock magazine. Title is The Sound and the Fury. There is a new statue in Library Square. Motion to adjourn by Kristine and seconded by Mary. Adjourned at 5:31 p.m. Minutes submitted by Julie Lofdahl, Secretary Next meeting: June 26, 2017 at 4:30 p.m. April 2017 Donations No donations this month Hutchinson Public Library Statistics a Three -Year Comparison 2016 PLS Total 2016 2015 2014 Library Visits 564,750 70,512 65,858 70,148 Reference Transactions 73,561 3,354 8,138 6,864 Items Checked Out 726,520 92,326 97,311 98,035 Computer Use (Internet) 146,854 10,998 11,905 14,523 Registered Borrowers (Residents) 109,762 16,829 16,158 15,560 Meeting Room Uses 3,922 569 595 664 Wireless Sessions 32,765 3,638 14,912 no count Program Attendance 51,169 3,804 6,470 5,480 Total Library Programs 114 155 158 For further reports, go to the Minnesota Department of Education's Web site: httr)://w20.education.state.mn.us/WebsiteContent/LibrarvListine.isr)?SEARCH VALUE=P