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cp05-23-2017G CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA Hutchinson City Center I I I Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, May 23, 2017 X1:00 p.m. Council Chambers —.Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, May 23. 2017, in the Council Chambers at the Hutchinson City Center, 11 1 Hassan Street SF. Hutchinson, Minnesota for the following purpose: • 2018 Budget Preparation Discussion DATED: May 19, 2017 POSTED: City Center C Matthe unich, City Ad ' istrator HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MAY 23, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Vineyard United Methodist 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of May 9, 2017 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14722 — Resolution Adopting Findings of Fact and Reasons for Approval of Site Plan Review and Conditional Use Permit for a Multi -Unit Townhome Development in an R-4 Zoning District Located at 875 Century Avenue SW With Favorable Planning Commission Recommendation (b) Consideration for Approval of Resolution No. 14723 — Resolution Adopting Findings of Fact and Reasons for Approval of Shimpa Addition Preliminary and Final Plat With Favorable Planning Commission Recommendation (c) Consideration for Approval of Resolution No. 14724 — Resolution Adopting Findings of Fact and Reasons for Approval of a Conditional Use Permit To Operate a School at 950 School Road SW in an R-2 Zoning District, McLeod Properties, LLC, Applicant, With Favorable Planning Commission Recommendation CITY COUNCIL AGENDA MAY 23, 2017 (d) Consideration for Approval of Change Order No. 1 — Letting No. 1, Project No. 17-08 (Wastewater Treatment Facility Membrane Cassettes Replacements) (e) Consideration for Approval of Closing Portion of Hassan Street on July 22, 2017, for Saturday Night Cruisers Event (f) Consideration for Approval of Resolution No. 14721 — Resolution Establishing Location for Traffic Control Devices (Road Preservation Test Site) (g) Consideration for Approval of Issuing Parade Permit to VFW Post 906 on May 29, 2017 (h) Consideration for Approval of Issuing Temporary Liquor License to RiverSong Music Festival on July 14 & 15, 2017 (i) Consideration for Approval of Issuing Short Term 3.2 Malt Liquor License to Knights of Columbus St. Christopher Council on June 16 & 17, 2017, at McLeod County Fairgrounds 0) Consideration for Approval of License Agreement with Maplewood Academy (k) Consideration for Approval of Issuing Transient Merchant License to Virginia Daniel of TNT Fireworks from June 19 — July 6, 2017, in Walmart Parking Lot (1) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church on September 9 & 10, 2017 (m) Consideration for Approval of Issuing Carnival Permit to Kimberly Pack of J&K Amusements for June 1 — 4, 2017, in Hutchinson Mall Parking Lot (n) Consideration for Approval of Setting Public Hearing for June 13, 2017, to Review Ordinance No. 17-773 — An Ordinance Amending Chapter 54 — Stormwater Management (o) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion o t e agen a is to provi e the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS 8. APPROVE/DENY ORDINANCE NO. 17-772 — AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE SCHOOL ROAD/ROBERTS ROAD RECONSTRUCTION PROJECT (LETTING NO. 2, PROJECT NO. 17-02) — SECOND READING AND ADOPTION NEW BUSINESS 2 CITY COUNCIL AGENDA MAY 23, 2017 9. APPROVE/DENY AMENDMENTS TO CITY POLICY 3.27 — LEAVE DONATION 10. APPROVE/DENY PURCHASE OF ROTOCHOPPER GRINDER FOR CREEKSIDE SOILS 11. APPROVE/DENY PRESENTATION OF PETITION FOR IMPROVEMENTS TO CITY ALLEY #36 12. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JUNE 13, 2017, AT 4:00 P.M. TO DISCUSS CITY'S MASTER FACILITY PLANNING PROCESS GOVERNANCE (Thepurposeof'this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for April 2017 �b) Hutchinson Housing & Redevelopment Authority Board Minutes from April 18, 2017 c) Planning Commission Minutes from April 18, 2017 MISCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, MAY 9, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John Lofdahl, Chad Czmowski and Steve Cook. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Lofdahl, to approve the agenda as presented. Council Member Lofdahl noted that a representative from the Lung Association would like to speak following the public health presentation. Motion carried unanimously. 2. INVOCATION — Vineyard United Methodist 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Lofdahl thanked the Hutchinson Police Department for their services in his neighborhood. He also thanked those working on the aquatic center project as it appears that the opening will occur as planned. Council Member Steve Cook recognized the TigerBot team and Kelly's Dance Academy on their accomplishments at the national level. Council Member Mary Christensen commented on the work being done in Elks Park. Mayor Gary Forcier noted that the President of the Legion Auxiliary distributed poppies to the Council and staff in recognition of Poppy Day. (a) Proclamation - May 2017 - National Bike Month; Week of May 15-19, 2017, as National Bike to Work Week (b) Resolution No. 14714 — Resolution Accepting Cash Donation for Law Enforcement Memorial Park Motion by Cook, second by Lofdahl, to approve Resolution No. 14714. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES CITY COUNCIL MINUTES MAY 9, 2017 (a) Regular Meeting of April 25, 2017 (b) Joint Meeting With Hutchinson Utilities Commission of April 27, 2017 Motion by Cook, second by Christensen, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Amendment to 2017 General Fund Budget (b) Consideration for Approval of Amendment to 2017 Liquor Fund Budget (c) Consideration for Approval of Purchasing 2017 Ram 5500 Truck as Police Department's Special Response Vehicle (d) Consideration for Approval of Issuing Temporary Liquor License to Sustainable Farming Association for Minnesota Garlic Festival on August 12, 2017, at McLeod County Fairgrounds (e) Consideration for Approval of Items for City Parking Lot I Improvements Project (Letting No. 12, Project No. 17-12) 1. Resolution No. 14715 — Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 14716 — Resolution Receiving Report and Calling Hearing on Improvement (f) Claims, Appropriations and Contract Payments — Register A Item 7(c) was pulled for separate discussion. Motion by Lofdahl, second by Cook, to approve Consent Agenda I with the exception of Item 7(c). Motion carried unanimously. Item 7(c) had further discussion. Council Member Cook asked about the purchase of the special response vehicle. Chief Dan Hatten explained that the current unit is a 1989 Ford Truck and needs to be replaced. With the purchase being made now, the police department will save $11,000 by purchasing the chassis from the state bid rather than purchasing it from LDV, the equipment supplier. This replacement is in the City's CIP plan. The chassis will then be sent to LDV who will complete the build by installing the equipment box on the chassis along with emergency equipment. This vehicle is used as a special response vehicle that is utilized in high-risk emergency situations. Chief Hatten noted that another request will come before the Council to purchase the final work of the box. This vehicle is used throughout the county and as mutual aid to neighboring counties. Motion by Cook, second by Christensen, to approve Item 7(c). Motion carried unanimously. 2 CITY COUNCIL MINUTES MAY 9, 2017 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Lofdahl, second by Christensen, with Forcier and Czmowski abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. HOTEL SITE ACCESS IMPROVEMENTS (LETTING NO. 6, PROJECT NO. 17-06) (a) Resolution No. 14717 — Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 14718 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that City staff is working on delivering a project to address the hotel site access improvement needs within the northeasterly quadrant of the Hwy 7/22 and Hwy 15 intersection. Pursuant to discussions with the hotel developer, staff is administering the design of this project with the goal of constructing it during the months of July and August this coming summer. This project is included within the 2017 Infrastructure Improvement Program and will be reviewed by the City's Resource Allocation Committee as the funding process proceeds in the future. Staff is requesting to move forward with the final preparation of project plans/specifications and advertisement for bids, which are anticipated to be opened on June 9, 2017. The project includes grading, retaining walls, curb and gutter, draintile, bituminous surfacing, stormwater/drainage features, street lighting, landscaping, restoration and appurtenances. Bonding dollars will be used for this project with no assessments. Motion by Czmowski, second by Cook, to open public hearing. Motion carried unanimously. No public comment was received. Motion by Cook, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Christensen, to approve Resolution Nos. 14717 and 14718. Motion carried unanimously. NEV"ICATIONS RE UESTS AND PETITIONS purpose o this portion o the agenda is to provide the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 10. ANNUAL UPDATE FROM HUTCHINSON HEALTH Dr. Steve Mulder, Hutchinson Health, presented before the Council. Dr. Mulder provided an annual report to the Council on Hutchinson Health's activities for 2016. Dr. Mulder provided a brief history on how Hutchinson Health came to be today along with the City's authority as Hutchinson Health's landlord. Dr. Mulder reviewed financial indicators, patient volumes, and the community benefit of Hutchinson Health. Dr. Mulder spoke about upcoming projects such as remodeling of the cancer center, pediatric rehabilitation, and cardiac rehabilitation. Dr. Mulder also spoke of other future challenges. Urgent care is now open seven days a week. CITY COUNCIL MINUTES MAY 9, 2017 11. PRESENTATION BY JENNIFER HAUSER OF MCLEOD COUNTY PUBLIC HEALTH ON THE IMPACT OF TOBACCO Jennifer Hauser, McLeod County Public Health, presented before the Council. Ms. Hauser spoke of the impact of tobacco from a county public health perspective. Erin Timmons, American Lung Association, presented before the Council. Ms. Timmons encouraged the Council to continue discussions on increasing the age to 21 for tobacco purchases. Council Member Lofdahl suggested holding a workshop in June to discuss this topic in more depth. Dr. Steve Mulder presented before the Council. Dr. Mulder spoke as a physician who has practiced medicine for over 40 years and has seen the damage nicotine addiction does to the human body and how it affects costs of health care. He encouraged the Council to consider discussing this topic. UNFINISHED BUSINESS 12. APPROVE/DENY ORDINANCE NO. 17-770 — ORDINANCE REPEALING SECTION 132.25 OF THE HUTCHINSON CITY CODE — UTILITIES INTERRUPTION (SECOND READING AND ADOPTION) Marc Sebora, City Attorney, noted that no changes have been made since the last meeting. Motion by Lofdahl, second by Czmowski, to approve second reading of Ordinance No. 17- 770. Motion carried unanimously. 13. APPROVE/DENY ORDINANCE NO. 17-771 - ORDINANCE AMENDING CHAPTER 112.088 OF THE HUTCHINSON CITY CODE — HOURS AND DAYS OF SALES (SECOND READING AND ADOPTION) Matt Jaunich, City Administrator, noted that no changes have been made since the last meeting. This ordinance allows for liquor sales at the municipal liquor store on Sundays in accordance with the ner state law. Mr. Jaunich noted that the ordinance allows for sales on New Years' Day and 4 of July but there are no plans to do so this year. Motion by Czmowski, second by Christensen, to approve second reading of Ordinance No. 17-771. Motion carried unanimously. NEW BUSINESS 14. DISCUSSION ON CHAPTER 113 OF THE HUTCHINSON CITY CODE — TOBACCO REGULATIONS AND CONSIDERATION OF DIRECTING STAFF TO RESEARCH OPTIONS ON AN AMENDMENT Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reminded the Council that this item was brought up as a non -agenda item at the last meeting and it was determined that it would be placed on this agenda for discussion purposes and to consider directing staff to research options for an ordinance amendment. Mr. Jaunich noted that if this item proceeds, a public hearing will be held as part of considering an ordinance amendment. Mr. Jaunich recognized that Council Member Lofdahl has suggested holding a workshop on this topic. The state legislature will most likely be discussing this item in the next session. A bill was introduced this week, however it was past the deadline to be considered during .19 CITY COUNCIL MINUTES MAY 9, 2017 this session. The public was encouraged to contact council members with their feedback on this item. Motion by Cook, second by Lofdahl, to hold a workshop on June 13, 2017, at 4:00 p.m. to discuss this item. Council Member Cook noted that there are several items to discuss related to this and he asked that the Council take the time to do so. Roll call vote was taken: Christensen — nay; Lofdahl — aye; Cook — aye; Czmowski — nay; Forcier — nay. Motion failed 3 to 2. Council Member Lofdahl noted he was disgusted and disappointed with the vote. Council Member Cook pointed out the various things someone cannot partake in under the age of 21. 15. APPROVE/DENY ORDINANCE NO. 17-772 — AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE SCHOOL ROAD/ROBERTS ROAD RECONSTRUCTION PROJECT (LETTING NO. 2, PROJECT NO. 17-02) — WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR MAY 23, 2017 Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this ordinance is similar to what was approved by the Council not long ago for the high school reconstruction project. The request before the Council is to suspend the noise ordinance for the School Road/Roberts Road construction project extending the weekend working hours from 7:OOam — 9:OOpm, the same hours allowed during the weekdays. Motion by Czmowski, second by Christensen, to set second reading and adoption of Ordinance no. 17-772 for May 23, 2017. Motion carried unanimously. 16. APPROVE/DENY PROJECT AWARD FOR WASTEWATER TREATMENT FACILITY MEMBRANE BIOREACTOR CASSETTES REPLACEMENTS PROJECT (LETTING NO. 8, PROJECT NO. 17-08) (a) Resolution No. 14719 — Accepting Bid and Awarding Contract Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that one bid was received for this project. There was a second bid received however it was not opened due to that contractor not participating in the required bidder pre -qualification process. The apparent low bidder is General Electric Zenon of Oakville, Ontario, Canada, with a bid of $620,337 which was approximately 9.5% higher than the final engineer's estimate. Nero Engineering has submitted a letter of recommendation speaking of the justifiable cost increase which was largely due to taxes which were not considered in the engineer's estimate. Taxes account for $42,000 of the difference. The remaining difference was due to the inclusion of cassette refurbishment in the project, additional off-site services, and bonding. The project's total cost and associated funding contributions are accounted for within the City's proposed 2017 infrastructure improvement program. Motion by Cook, second by Lofdahl, to approve Resolution No. 14719. Motion carried unanimously. 17. APPROVE/DENY LUCE LINE STATE TRAIL HUTCHINSON SEGMENT COOPERATIVE AGREEMENT BETWEEN THE STATE OF MINNESOTA AND THE CITY OF HUTCHINSON Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this agreement outlines the DNR's duties and responsibilities and the City's duties and responsibilities for the portion of the Luce Line State Trail that lies in city limits. Motion by Czmowski, second by Cook, to approve Luce Line State Trail Hutchinson Segment Cooperative Agreement with State of Minnesota. Motion carried unanimously. 18. APPROVE/DENY SETTING BUDGET WORKSHOP FOR MAY 23, 2017, AT 4:00 P.M. 5 CITY COUNCIL MINUTES MAY 9, 2017 Motion by Czmowski, second by Christensen, to set budget workshop for May 23, 2017, at 4:00 p.m. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 19. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Library Board Minutes from March 27, 2017 b) Planning, Zoning, Building Department Quarterly Report (c) Planning Commission Minutes from March 21, 2017 NHSCELLANEOUS 20. STAFF UPDATES Kent Exner — School Road/Roberts Road construction project begins on Monday May 15, 2017. Enterprise Center project has begun to move dirt Marc Sebora — Mr. Sebora provided an update on 430 Water Street— A hearing is scheduled for May 11, 2017, as defendant has requested a new trial Matt Jaunich — Mr. Jaunich noted that small cell technology is being discussed in the legislature and is part of a bill in conference committee; He reiterated the heavy activity in the building department and therefore asked the public for their understanding and patience in having buildingpermits issued; staff will be evaluating the activity the month of May, however additional help may need to be hired; He also noted that a meeting with HUC is being planned to discuss PILOT; LMC conference registration going on 21. COUNCIL/MAYOR UPDATE Mary Christensen — Council Member Christensen noted she is not in favor of smoking or tobacco use, however she is in favor of less government and less regulation. She expressed that she feels this regulation should come from the state level. Council Member Christensen commented on the progress made at the aquatic center. She also noted that she loves the sculpture near Shopko. John Lofdahl — Council Member Lofdahl expressed that he feels issues like tobacco use should come from the city level. Council Member Lofdahl also spoke about various projects that are on the upcoming Planning Commission agenda. Council Member Lofdahl also commented on the high workload of the building inspector/building official and perhaps a temporary employee could be brought on board. Steve Cook— Council Member Cook noted that following the forestry update at the last meeting he learned that approximately 540 ash trees would need to be removed to alter the tree species ratio. Staff informed him that the plan is to remove 20 trees per year, which means it will take 27 years to get to the appropriate level. Council Member Cook noted he would like to have a discussion at an upcoming Council meeting to discuss replacing more ash trees in a more aggressive manner. Council Member Cook noted he has reservations of the site that has been selected for the dog park, not only for the size of it but its proximity to a house that it is near. Council Member Cook made a suggestion of a location near AFS Park — it has parking, restrooms and is a large space that is underutilized. Council Member Cook asked that people look at the area and consider it as an option to discuss. Council Member Cook stated that Hutchinson prides itself on being a progressive, healthy community and he is stunned that the CITY COUNCIL MINUTES MAY 9, 2017 Council isn't willing to have a discussion on increasing the age of tobacco sales/possession. Gary Forcier — Mayor Forcier commented that he is not in favor of smoking, however he spoke to business owners who have expressed concerns over an age restriction and how it may affect their business. ADJOURNMENT Motion by Christensen, second by Lofdahl, to adjourn at 7:30 p.m. Motion carried unanimously. 7 HUTCHINSON CITY COUNCIL ci=y-f� Request for Board Action 7AL =-ft Agenda Item: Consideration of a CUP and Site Plan Approval - 875 Century Ave SW Department: Planning LICENSE SECTION Meeting Date: 5/23/2017 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Planning Commission unanimously approved this items at the May meeting. There were no comments from the public related to this request. Staff noted fire access needs to be refined prior to a building permit being issued and a garbage enclosure needs to be moved. Please see attached staff report for background information BOARD ACTION REQUESTED: Approval of site plan and Conditional Use Permit. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14722 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF SITE PLAN REVIEW AND CONDITIONAL USE PERMIT FOR A MULTI -UNIT TOWNHOME DEVELOPMENT IN AN R-4 ZONING DISTRICT LOCATED AT 875 CENTURY AVENUE SW, HUTCHINSON. FACTS Crow River, LP is the owner of a parcel of land located at 875 Century Ave. SW, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 000 Block 2 of Century Court Addition , Lot 1 Ex Tract Approx. 205. X 215' in the NE corner, in Hutchinson, MN. 3. Brent Kavitz, has applied to the City for a conditional use permit to allow the construction of a multi- family building in an R-4 Zoning District located at 875 Century Ave. SW, Hutchinson MN. 4. The Planning Commission met on May 16, 2017 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a) The maximum density on the site (8.57 acres) shall be 84 townhome units. No building shall have more than 12 units in it. b) The City will require documentation from the Army Corps of Engineers and/or County Environmentalist regarding the status of the wetland on site. If the Corps or County identifies and wetlands, they will have to be addresses according to the Corps of Engineers, County Environmentalist and City of Hutchinson's satisfaction. C) The proposed building and site improvements shall comply with the standards of the R-4 district and the Zoning Ordinance, as well as all other City regulations. d) Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. e) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. f) The drainage and utility easement needs to encompass entire property. The northeast area of the lot currently does not have a drainage and utility easement. g) Curbing plan must be approved by City Engineer prior to a building permit being issued. h) All parking lots must meet accessible parking standards. i) There must be emergency service access around the buildings. Fire hydrants must be located no farther than 400 feet from the buildings. Findings of Fact — Resolution # 14722 875 Century Ave. SW Conditional Use Permit Page 2 j) Any exterior refuse collection area(s) must be fully screened. The trash enclosure adjacent to the residential homes on the northeast portion of the site shall be moved to a more appropriate location. k) The standards for granting a conditional use permit would be met, subject to the conditions stated. 1) The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. m) The Applicant must obtain all necessary permits for the construction of the proposed project. n) If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. o) Require the planting of 8' evergreen screening trees along Cleveland Ave. SW and the west side of existing residence properties in the northeast corner adjacent to the development, to be approved by City Arborist, and require the installation of these trees before issuing a Certificate of Occupancy of the first building. Planting of the required screening trees along the east west internal road south of existing twin homes would be delayed until this street is constructed to alleviate root damage. p) Applicant must get approval from Fire Department on access road widths and ensure everything meets fire code prior to a building permit being issued. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on May 23, 2017 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a) The maximum density on the site (8.57 acres) shall be 84 townhome units. No building shall have more than 12 units in it. b) The City will require documentation from the Army Corps of Engineers and/or County Environmentalist regarding the status of the wetland on site. If the Corps or County identifies and wetlands, they will have to be addresses according to the Corps of Engineers, County Environmentalist and City of Hutchinson's satisfaction. C) The proposed building and site improvements shall comply with the standards of the R-4 district and the Zoning Ordinance, as well as all other City regulations. d) Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. e) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. f) The drainage and utility easement needs to encompass entire property. The northeast area of the lot currently does not have a drainage and utility easement. g) Curbing plan must be approved by City Engineer prior to a building permit being issued. Findings of Fact — Resolution # 14722 875 Century Ave. SW Conditional Use Permit Page 3 h) All parking lots must meet accessible parking standards. i) There must be emergency service access around the buildings. Fire hydrants must be located no farther than 400 feet from the buildings. j) Any exterior refuse collection area(s) must be fully screened. The trash enclosure adjacent to the residential homes on the northeast portion of the site shall be moved to a more appropriate location. k) The standards for granting a conditional use permit would be met, subject to the conditions stated. 1) The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. m) The Applicant must obtain all necessary permits for the construction of the proposed project. n) If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. o) Require the planting of 8' evergreen screening trees along Cleveland Ave. SW and the west side of existing residence properties in the northeast corner adjacent to the development, to be approved by City Arborist, and require the installation of these trees before issuing a Certificate of Occupancy of the first building. Planting of the required screening trees along the east west internal road south of existing twin homes would be delayed until this street is constructed to alleviate root damage. p) Applicant must get approval from Fire Department on access road widths and ensure everything meets fire code prior to a building permit being issued. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.170 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. Findings of Fact — Resolution # 14722 875 Century Ave. SW Conditional Use Permit Page 4 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application for site plan approval and to issue a conditional use permit allowing the construction of a multi -unit townhome development in an R-4 Zoning District located at 875 Century Ave. SW, Hutchinson MN is approved. Adopted by the City Council this 23rd day of May, 2017. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: May 5, 2017, for May 16, 2017, Planning Commission Meeting Application: CONSIDERATION OF A SITE PLAN REVIEW AND CONDITIONAL USE PERMI FOR A MULTI -UNIT TOWNHOME DEVELOPMENT IN AN R-4 ZONING DISTRICT LOCATED AT 875 CENTURY AVE. SW, BRENT KAVITZ, APPLICANT. Applicant: BRENT KAVITZ, APPLICANT CROW RIVER LP/MATT WARD, PROPERTY OWNER CONSIDERATION OF A SITE PLAN REVIEW AND A CONDITIONAL USE PERMIT MODIFICATION FOR 875 CENTURY AVE. SW. 915 905 899 895 875 865 855 835 815 785 755 CLEVELAND AVE SW 1025 830 820 810 730 1208 1216 875 945 l!J b! 705 Z U) CENTURY AVE SW 1117 1125 1133 1141 880 804 S6D 766 Conditional Use Permit and Site Plan Review 875 Century Ave. SW Planning Commission — 5-16-17 Page 2 GENERAL INFORMATION Existing Zoning: R4 (Medium -High Density Residential District) Property Location: 875 Century Ave. SW Lot Size: 8.57 Acres Existing Land Use: Vacant R-4 Zoning District lot Adjacent Land Use And Zoning: R-2 (Medium Density Residential District), R-3 (Medium -High Density Residential District), R-3 PD (Medium -High Density Planned Development Residential District), R-4 (High Density Residential District), I/C (Industrial/Commercial District) Comprehensive Land Use Plan: Medium Density Residential Neighborhood Zoning History: Originally platted as Century Court 12/20/1994 in the R-3 Zoning District. Rezoned to R- 4 in August 2014. Applicable Regulations: City Code of Ordinances Sections 154.169 and 154.170 Site Plan: The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well-planned, stable urban conditions. The following is an overview of site plan considerations. Buildings: There are 7 townhome buildings being proposed for this project. The proposal is for each building to include 12 townhomes, totaling 84 units. Each building is proposed to have 8 two-bedroom and 4 two-bedroom ADA accessible townhomes. The project will be completed in two phases, the first phase will include three buildings and the second phase will include 4 buildings. The first phase will be the three southerly buildings. The buildings are proposed to be two -stories tall. Refer to attached building elevations for more information. The proposed buildings would meet all applicable setbacks. Each unit must have 3,000 square feet of lot area on the site in order to meet the requirements of the zoning ordinance. The site is 373,309 square feet in size. The proposed 84 units require at least 252,000 square footage of lot area. The density is acceptable per zoning ordinance requirements. Open space is also an important aspect of a multi -family project such as this. The zoning ordinance requires 20% open space in the development, which equates to 74,662 square feet of open space. The development as proposed, features 137,701 square feet of open space. It should be noted that the open space does not take into account any of the parking lot/drive areas or ponding areas because these are not considered usable open space. Conditional Use Permit and Site Plan Review 875 Century Ave. SW Planning Commission — 5-16-17 Page 3 Parking/Access/Circulation 230 parking spaces are shown on the site plan. 229 parking spaces are required. Each of the buildings has 12 garage spaces. Each parking area will be required to have accessible parking in all parking lots. Some of the existing handicap parking can be moved to meet this requirement. The site features four access points to public streets. One access point goes to Century Ave. SW, two go to Sunset St. SW, and one goes to Cleveland Ave, SW. These access points to public streets appear to be acceptable. Staff would like further clarification regarding curbing. There doesn't appear to be curbing on the north side of the northerly access road off of Sunset St SW and several areas on the west side of the development. Internal circulation on the site appears to be adequate. All of the internal streets will be private streets. There is three sided access to all buildings besides the building located furthest northwest. Staff is reviewing if two sided access to this building is sufficient or if a plan change will be needed. The site also has sidewalks. Staff would like to see sidewalks connect to Sunset St. if possible. Landscaping and Lighting: The City arborist will review the Landscape Plan at the time of building permit to determine if the tree species are compatible in Hutchinson. Staff is pleased to see significant screening on the northeast portion of the site near the residential homes along Sunset St. SW. However, more screening is needed along Cleveland Avenue. Staff will work with the developer to have more screening along Cleveland Avenue. Lighting of the site appears to be adequate. Per the Zoning Ordinance, lighting installed must be indirect and shall not produce glare on adjacent properties or public right of ways. Stormwater Management: City staff has already provided comments to the developer in regards to the requirements for stormwater management. The site will drain to the proposed pond in the center of the site. Staff has reviewed the pond calculations and they appear to be adequate, however final approval won't be given until City Staff has had a chance to review the water quality calculations. This will be done prior to a building permit being issued. Conditional Use Permit: The Conditional Use Permit (CUP) is required for multiple -family buildings in an R-4 zoning district. The buildings appear to meet all applicable zoning regulations. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and Conditional Use Permit and Site Plan Review 875 Century Ave. SW Planning Commission — 5-16-17 Page 4 (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conclusion: 1. The proposed project is desirable and will contribute to the general welfare of the neighborhood in the subject location as it will utilize land that is currently vacant. 2. The proposed project is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the project appears to meet all zoning requirements. 3. The proposed building(s) will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends approval of the site plan and the conditional use permit with the following conditions of approval: 1. The maximum density on the site (8.57 acres) shall be 84 townhome units. No building shall have more than 12 units in it. 2. The City will require documentation from the Army Corps of Engineers and/or County Environmentalist regarding the status of the wetland on site. If the Corps or County identifies and wetlands, they will have to be addresses according to the Corps of Engineers, County Environmentalist and City of Hutchinson's satisfaction. 3. The proposed building and site improvements shall comply with the standards of the R-4 district and the Zoning Ordinance, as well as all other City regulations. 4. Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. 5. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. 6. The drainage and utility easement needs to encompass entire property. The northeast area of the lot currently does not have a drainage and utility easement. 7. Curbing plan must be approved by City Engineer prior to a building permit being issued. 8. All parking lots must meet accessible parking standards. 9. There must be emergency service access around the buildings. Fire hydrants must be located no farther than 400 feet from the buildings. 10. Any exterior refuse collection area(s) must be fully screened. The trash enclosure adjacent to the residential homes on the northeast portion of the site shall be moved to a more appropriate location. 11. The standards for granting a conditional use permit would be met, subject to the conditions stated. Conditional Use Permit and Site Plan Review 875 Century Ave. SW Planning Commission — 5-16-17 Page 5 12. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 13. The Applicant must obtain all necessary permits for the construction of the proposed project. 14. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 15. Require the planting of 8' evergreen screening trees along Cleveland Ave. SW and the west side of existing residence properties in the northeast corner adjacent to the development, to be approved by City Arborist, and require the installation of these trees before issuing a Certificate of Occupancy of the first building. Planting of the required screening trees along the east west internal road south of existing twin homes would be delayed until this street is constructed to alleviate root damage. __ iiiiii iiiiii F I vii - F F 1791, :g4; rag, mil CON TREN ACFiF V�IiESTORATION I > MATC E STIN > > ® » ST. DRIVE iq• ___Si—___—__ 4 503.72' N 69'08'22" E 1 - G -- Tj® P G OVER C URB O 7 Q 27' -- 7 7 » �P > 36' 5 88' G/ 35' BUILDING 5 ' SETBACK OS I 76' 3D' tat' Fry a Q I �ee1 1 - 18 OS 5 9. 37' 43 ' 5 7 O Ex. HausE ® 7 fi 6 7 I Q 1 7 7 15' 1 0 31 1 7 9 1 0.. 7 5 I 3 I �91•� I 5 CONST. TEMPORARY I 1 OPEN SPAC GARBAGE 3.5" BITUMINOUS TRAIL I PAD FOR PHASE 1 5 77 I 1 PH 77 Q3 CONST. 24" VALLEY GUTTER ® PH SE 1 6 3 6 6 39 7 7 1 ' 25' 1 25' I 1 3 I DIMENSIONS ARE TO BACK OF CURB WHERE APPLICABLE . 5 7 16. 1 ATC)i EXISTING 48 5. OFFICE 38' I uPROPOSED POND BUILDING I J 5 ,� I 5 --_ 5 1 - _— -- _ - 64' . O RESTORE BITUMINOUS PATH .rc 35' - 25' 1B' y __ 700.76' N 89'17'00' E _ - - -- t 1 4 FO —I 35' BUILDING > SETBACK > > ,RE TORE BITUMINOU > >— —> MATCH EXISTING CENTURY A E SW DRAWN BY: LAI ssorin� / RE �' 4 'E lElTFl DESIGNER: LAI E � PH CNE' CET [BR 1P�2A CENTURY COURT WEST B SNEER DNDER�DtiE �E E N�NNE� _A 11 N:A�OD N A T C N TURPOME DEVELOPMENT SRE PLAN CHECKED BY: SEH VV ATO. MN WDM -77 4/21/17 17 DESIGN TEAM NO. BY DATE REVISIONS 04/21/17 46614 Ln ST. DRIVE CLEVELAND AVE SW OVER C URB > > > » > D G G/ 14' 3D' Q s�aia 20 �ee1 1 - 7 7 Ex. HausE cx. irausr Qi CONST. B612 C&G, GUTTER IN ❑ 3.5" BITUMINOUS PAVEMENT 02 CONST. B612 C&G, GUTTER OUT 5 3 3.5" BITUMINOUS TRAIL Q3 CONST. 24" VALLEY GUTTER ® 3 ® CONST. COMMERCIAL DRIVEWAY Q$ H® B" CONCRETE PAVEMENT Cn Q5 CONST. 4" CONCRETE WALK © CONST. 3' RADIUS (BACK OF CURB) 1 I w Q7 CONST. 5' RADIUS (BACK OF CURB) 4" CONCRETE SIDEWALK U) © CONST. 10' RADIUS (BACK OF CURB) rx. no M¢ Z Q9 CONST. 20' RADIUS (BACK OF CURB) ® REMOVE CURB AND GUTTER 5 w (n ® CONST. GARBAGE PAD (ENCLOSURE BY OTHERS) ® BITUMINOUS PAVEMENT Q CONST. PEDESTRIAN RAMP ® BITUMINOUS TRAIL 35' PHASE II +HASE ® CONST. MAIL BOXES 20' I — — 4 3 - 1 O7 7 _ 1 3 —, O 7 JJl MATL{H EXISTING SITE INFORMATION LOT AREA: 8.57 ACRES TOTAL UNITS 84 © 5 SITE DATA: 1 PHASE I- 36 PHASE II -48 7' EXISTING ZONING: R-3 PROPOSED ZONING: R-4 BUILDTO ING AREA/UNIT: 9400 SF 5 <_ETBACKS: OFFICE BUILDING -2400 SF OFFICE UIL 5 5 FRONT- 35' CORNER SIDE- 35' OPEN SPACE: PI INTERIOR SIDE -35' REQUIRED- 74,662 SF REAR- 35' PROVIDED- 137,701 SF E PER BUILDING (12): PARKING: UNITS B -TWO BEDROOM REQUIRED PARKING 55 5 35' UILC�ING 4 -TWO BEDROOM (ADA ACCESSIBLE) TOWNHOME- 31 STALLS/BUILDING OFFICE- 12 STALLS OS SET ACK TOTAL- 229 STALLS 6 TOTAL UNITS: (84) PHASE I- 3fi PROVIDED PARKING TOTAL- 230 STALLS PHASE II -48 6 6 ® ,.7 � tO 4 39 7 7 1 ' 25' 1 25' I 1 3 I DIMENSIONS ARE TO BACK OF CURB WHERE APPLICABLE . 5 7 16. 1 ATC)i EXISTING 48 5. OFFICE 38' I uPROPOSED POND BUILDING I J 5 ,� I 5 --_ 5 1 - _— -- _ - 64' . O RESTORE BITUMINOUS PATH .rc 35' - 25' 1B' y __ 700.76' N 89'17'00' E _ - - -- t 1 4 FO —I 35' BUILDING > SETBACK > > ,RE TORE BITUMINOU > >— —> MATCH EXISTING CENTURY A E SW DRAWN BY: LAI ssorin� / RE �' 4 'E lElTFl DESIGNER: LAI E � PH CNE' CET [BR 1P�2A CENTURY COURT WEST B SNEER DNDER�DtiE �E E N�NNE� _A 11 N:A�OD N A T C N TURPOME DEVELOPMENT SRE PLAN CHECKED BY: SEH VV ATO. MN WDM -77 4/21/17 17 DESIGN TEAM NO. BY DATE REVISIONS 04/21/17 46614 Ln N Q'' rx. muff PHASE I 1-11 11371-71 I l BUILDING EL: 1071.5 V\\ `�\ 6 IF yD>zm-1��� W K' � I'I1 Cn Ln 107 .\ 16 pp / 10' �� BUILDING \ I 1 UFFER� ( SEL: 1070.35 f �l BUIL N EL: iD70.D 3p• NWL=id$3.0 5 l 1 -_-- 51 100 mss 107 1 1069 � 1069- � I -_--- - CENTURY AVE SW DRAWN BY: LAI ssoNn� T � "" °"°`R�°"` " DL "` " ` �` "�""`� " I / PHONE' CENTURY COURT WEST FILE"L G°"'°°°6 5 DESIGNER: LAI CHECKED BY: B DESIGN TEAM N0. BY CETTE6R19"A M Nie on N A SEH VV �0. 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SLL ILA 3D51 PRLNI LL A LE- BEET NINIBDB RELEINEMEELA $MAWN IN THE ANERIGN STANDARD LAR NURSERY sail' (ANSI uA.l-2A1” LAND �A 11E1=0N �— All Ll P— HEREIRE 111H AN INDENT 11 E011 IN ALL —1- PLANIINE RE11 RE IEI MREN— OR PAVEDSOD SPSLL (CANCRETEED ­ OR ITGNINA 5) RCANCL WITH BNDOT SPEC 251, 21DE AAAA— M ALL P-RRED AREAS TLRT ARE NOT WJDSCPPED LOCATION AND SZE \ BGUNERSE p GA ANIZED Pons a RNG (AT ENPurvq PONE TELL E�DETAILS wrnrvc TR�aP(Eo BE PRGTECTEDI ELEVATION EISNAC CABLE PLAN TREE PROTECTION DETAILS TREE PROTE AT ­RDNI TI IRE IATIER, BHLN As IPEPIDEA �H, III I�IIIIIIIIIII �> EDGING AND MULCH DETAIL „T SH UB PLANTING DETAIL PERENNIAL AND GROUNDCOVER�ADETAIL POND FOUNTAIN FEATURE AANIEII 1121 BIRTH MIHNAN —1 PHONE (DBD)111.311 oR (11)121-1111 DRAWN 11 NNLEEALL' RR NDSCAPE ARM TELT"°NDER THE LAPS AE THE STATE OEEM�NN°MTA DNE: wzxasas CENTURY COURT WEST DESIGNER: 11 CIVI��ENTER PLAZA CHECKED BT: AM EBPOLE S LANDSCAPE DETAILS ANERSEH ::N'E`nTa NroNm Aoo1-7)ID TOWNHOME DEVELOPMENT 17 DESIGN TEAM NO. 6Y DATE REVISIONS 4/19/2011 A512222g ..0 u HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Consideration of Shimpa Addition - Preliminary and Final Plat Department: Planning LICENSE SECTION Meeting Date: 5/23/2017 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The property owners are requesting to replat two lots in the current Lynn Addition. The purpose of the plat is to make the lot located at 937 Lewis Avenue SW larger. The new plat is proposed to be called Shimpa Addition. Nobody from the public spoke regarding this request. The planning commission asked what the purpose of the plat was and staff answered that it was to make Mr. Shimpa's lot larger. Both lots conform to the zoning ordinance. The planning commission unanimously recommended approval of this request. BOARD ACTION REQUESTED: Approval of preliminary and final plat of Shimpa Addition. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14723 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF SHIMPA ADDITION PRELIMINARY AND FINAL PLAT FACTS 1. Robert Shimpa, applicant, has submitted a preliminary and final plat of Shimpa Addition. 2. The subject properties are legally described as: The West 135 feet of the following described property: Lot 29 Lynn Addition to Hutchinson, Minn., excepting therefrom the following described tracts, to -wit: 1) The North 165 feet thereof, 2) The West 27.75 feet lying South of the North 165 feet thereof. (235 Lake St SW — County PID# 23.112.0570 — City PID# 01-116-30-02-0490) AND Lot 29 of Lynn Addition to Hutchinson, Minn., excepting therefrom the following described tracts, to -wit: (1) The North 165 feet thereof, (2) The West 162.75 feet lying South of the North 165 feet thereof, (3) The East 35 feet lying South of the North 165 feet thereof. (937 Lewis Ave SW — County PID# 23.112.0560 — City PID# 01-116-30-02-0480) 3. The applicant has applied to the City for a two lot preliminary and final plat to be known as Shimpa Addition. 4. The Planning Commission met on May 16, 2017 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on May 23, 2017 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat of Shimpa Addition subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. APPLICABLE LAW Findings of Fact — Resolution 14723 Preliminary and Final plat Shimpa Addition May 23, 2017 Page 2 6. The preliminary and final plat request meets the following standards as required in Sections 153.35 — 153.39 and 153.50 — 153.51 of the City of Hutchinson Municipal Code CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a two lot preliminary and final plat of Shimpa Addition is hereby approved. Adopted by the City Council this 23rd day of May, 2017. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: May 5, 2017 for May 16, 2017, Planning Commission Meeting Application: Consideration of a one lot preliminary and final plat of Shimpa Addition Applicant: Robert Shimpa PRELIMINARY AND FINAL PLAT OF SHIMPA ADDITION The property owners are requesting to replat two lots in the current Lynn Addition. The purpose of the plat is to make the lot located at 937 Lewis Avenue SW larger. The new plat is proposed to be called Shimpa Addition. Preliminary and Final Plat Shimpa Addition Planning Commission —5/16/17 Page 2 GENERAL INFORMATION Existing Zoning: R-2 Property Location: 937 Lewis Ave SW and 235 Lake St SW Existing Lot Sizes: 937 Lewis Ave SW — 12,035 sq. ft. 235 Lake Se SW — 19,296 sq. ft. Proposed Lot Size: 937 Lewis Ave SW — 14,296 sq. ft. 235 Lake Se SW — 17,064 sq. ft. Existing Land Use: Single Family Homes Adjacent Land Use And Zoning: Residential. R2 Zoning Comprehensive Land Use Plan: Medium Density Residential Neighborhood Zoning History: This property was originally platted in 1913. Applicable Regulations: Sections 153.36 and 153.50 of the City Code Preliminary and Final Plat: The proposed Shimpa Addition is a two lot re -plat that makes the lot located at 937 Lewis Ave. SW larger by 2,261 square feet and the lot at 235 Lake St SW smaller by 2,261 square feet. The applicant proposed this plat to make his lot slightly larger at 937 Lewis Ave. SW. The re -platted lot at 937 Lewis Ave. will be approximately 14,296 square feet which meets the minimum standard of the zoning ordinance. The lot at 235 Lake St. SW also meets the standard and is 17,064 square feet. Minimum lot area in the R-2 district is required to be at least 8,400 square feet. Each of these lots are already served by utilities and have proper access from City streets. The plat did create new drainage and utility easements around each lot which is required by the City subdivision ordinance. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; Preliminary and Final Plat Shimpa Addition Planning Commission —5/16/17 Page 3 (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Recommendation: Staff recommends approval of this request. If Planning Commission feels this Plat is acceptable the following conditions should be applied to the preliminary and final plat and vacation of easements approval: The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. r r 28 1 pUQ �� OF, ! OW N Add rf" ,,,HINSON TO H .-----.... — — — — — — — — — —----------------------- r SECOND aAVENUE SN ---- .eo.�--------i I 1 Ira #s i x.75 E ALIG p, A -f OF Or 30 rq N I ! �O j 1 YNN ACDfTjO ro Nu7CN'N501`4 O I w I- I L LOT 29 1 f y4 I + — — --^ 1 I -• NppS7'NY Y57.M �— — — �- aa.11. w .q ewer .. a.r r E 51 r...e M...,rww. iIN IOa.LNT WIOwA Lmis I I FIRST 40DIT10N Alla ,r?VCKE'51 J I � I AVENUE SW R PLAT or LdT 49 LYNN ADQITION To HOTCN1NSON SHIMPA ADDITION PRELIMINARY PLAT COB: AMU, a11d Mn46r.1 SA" 437 Uwl1 Av.nw 6w Hwerdn"m awmata WI 20 14 Lfn. I i— 10 Hy10Cu..1, H.�.•.. Vm, lWftM " }.N" 0wC.! W�I2 TM ".. 02,70 1" 0. P, A IM rill 104.70 }.H s .wra a IA. wh ICS t- INnH, 5. T!. (NI 05 M.1 W4 6eu1L.1 IN Han. In feel INr..4 0'A7iR: k1" m No Fmtl7 7Fult dmfs Oct 28. 1946 DarMl OW ChvMm Mvierim TMNN DO Laky 9trnl Hmahnwn. Mlnn6wla. TIM l.M 162.7$ MI a Lm 2C. L aamnMl 10 Mery . 1C'M. .. Mn iWq. . aM I. TN165 1"1 *-"L L Ta w11. V.70 M.I"I*"..I Irk W. 166 1).1 awn1. PRE6EHT ZOBR10 - R -P NE416M OERKN RE810EKM OWALT LOT P{OWIELYE11it or1ERe1an6L lemob90ft6 9M w Awe - 0r00 se h rren. - m M.1 Wa L.* 101, - TO MTI 5R. - 5 W. U.— b. W ren] A— - 20 Mn IN rn1 TOTAL AREA • 713W 54a F4.1 Lei 11— Ilok ft— Rrl 1N t MN W6 61..1. real ..�.�.. Sn.•150.Nn N.en. Yw �iP Nn T.I...MIN.. WIN M n 71111 .nw.w • 7116 N A CLU m.Rl • I EtLOCIQ i' A LOT 30 1 /Z o< iIN IOa.LNT WIOwA Lmis I I FIRST 40DIT10N Alla ,r?VCKE'51 J I � I AVENUE SW R PLAT or LdT 49 LYNN ADQITION To HOTCN1NSON SHIMPA ADDITION PRELIMINARY PLAT COB: AMU, a11d Mn46r.1 SA" 437 Uwl1 Av.nw 6w Hwerdn"m awmata WI 20 14 Lfn. I i— 10 Hy10Cu..1, H.�.•.. Vm, lWftM " }.N" 0wC.! W�I2 TM ".. 02,70 1" 0. P, A IM rill 104.70 }.H s .wra a IA. wh ICS t- INnH, 5. T!. (NI 05 M.1 W4 6eu1L.1 IN Han. In feel INr..4 0'A7iR: k1" m No Fmtl7 7Fult dmfs Oct 28. 1946 DarMl OW ChvMm Mvierim TMNN DO Laky 9trnl Hmahnwn. Mlnn6wla. TIM l.M 162.7$ MI a Lm 2C. L aamnMl 10 Mery . 1C'M. .. Mn iWq. . aM I. TN165 1"1 *-"L L Ta w11. V.70 M.I"I*"..I Irk W. 166 1).1 awn1. PRE6EHT ZOBR10 - R -P NE416M OERKN RE810EKM OWALT LOT P{OWIELYE11it or1ERe1an6L lemob90ft6 9M w Awe - 0r00 se h rren. - m M.1 Wa L.* 101, - TO MTI 5R. - 5 W. U.— b. W ren] A— - 20 Mn IN rn1 TOTAL AREA • 713W 54a F4.1 Lei 11— Ilok ft— Rrl 1N t MN W6 61..1. real ..�.�.. Sn.•150.Nn N.en. Yw �iP Nn T.I...MIN.. WIN M n 71111 .nw.w • 7116 N A CLU m.Rl HUTCHINSON CITY COUNCIL c`=y-f Request for Board Action 7AL =-ft Agenda Item: Consideration of a Conditional Use Permit for School at 950 School Rd SW Department: Planning LICENSE SECTION Meeting Date: 5/23/2017 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: McLeod Properties, LLC has applied for a Conditional Use Permit for a school in an R-2 zoning district located at 950 School Rd SW. The school is proposed to be located in the former Word of Life Church Building that was originally designed as a school building. Nobody from the Public spoke regarding this request. The Planning Commission did not have any questions for the applicant or staff. The Planning Commission unanimously recommended approval of this request. BOARD ACTION REQUESTED: Approval of Conditional Use Permit. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14724 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO OPERATE A SCHOOL AT 950 SCHOOL ROAD SW IN A R-2 ZONING DISTRICT, MCLEOD PROPERTIES, LLC APPLICANT FACTS 1. McLeod Properties, LLC is the applicant and owner of a parcel of land located at 950 SCHOOL ROAD SW Hutchinson Minnesota; and, 2. The subject property is legally described as: Part of the Southeast Quarter of the Southeast Quarter of Section 2, Township 116, Range 30, McLeod County, Minnesota, described as follows: Beginning at the southeast corner of said Section 2; thence on an assumed bearing of North 89 degrees 28 minutes 26 seconds West along the South line of said Southeast Quarter 490.00 feet; thence North 00 degrees 06 minutes 45 seconds East 446.00 feet; thence South 89 degrees 28 minutes 26 seconds East 490.00 feet to the East line of said Southeast Quarter; thence South 00 degrees 06 minutes 45 seconds West along said East line 446.00 feet to the point of beginning. This tract contains 5.02 acres of land and is subject to any and all easements of record. 3. McLeod Properties, LLC, applicant and property owner has applied to the City for a conditional use permit for a School at 950 School Rd SW in an R-2 zoning district. 4. The property is located in the R-2 Zoning District. 5. The request for a conditional use permit is required because of Section 154.057 (c)(1) and 154.056 (c)(5). 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the Conditional Use Permit on May 16, 2017 with the following findings and conditions: a) The standards for granting a conditional use permit would be met, subject to the conditions stated. b) The proposed building improvements shall comply with the standards of the R-2 Zoning district and the Zoning Ordinance. c) The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. d) The Applicant must obtain all necessary permits for any construction that would be needed. e) The Applicant must ensure the facility is properly licensed as necessary from the State of Minnesota. Findings of Fact — Resolution 14724 Conditional Use Permit 950 School Rd SW 5/23/2017 Page 2 7. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on May 23, 2017 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a) The standards for granting a conditional use permit would be met, subject to the conditions stated. b) The proposed building improvements shall comply with the standards of the R-2 Zoning district and the Zoning Ordinance. c) The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. d) The Applicant must obtain all necessary permits for any construction that would be needed. e) The Applicant must ensure the facility is properly licensed as necessary from the State of Minnesota. APPLICABLE LAW 8. The conditional use permit request meets the following standards as required in Section 154.175 of the City of Hutchinson Municipal Code. (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 9. The requested conditional use permit is consistent with the comprehensive plan. 10. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 11. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to allow McLeod Findings of Fact — Resolution 14724 Conditional Use Permit 950 School Rd SW 5/23/2017 Page 3 Properties, LLC, applicant and property owner, to have a School at 950 School Road SW in a R 2 zoning district is hereby approved Adopted by the City Council this 23rd day of May, 2017. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: May 5, for May 16, 2017, Planning Commission Meeting Application: CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A SCHOOL IN AN R-2 ZONING DISTRICT LOCATED AT 950 SCHOOL RD SW. Applicant: McLeod Properties, LLC CONDITIONAL USE PERMIT FOR DAYCARE FACILITY McLeod Properties, LLC has applied for a Conditional Use Permit for a school in an R-2 zoning district located at 950 School Rd SW. The school is proposed to be located in the former Word of Life Church Building that was originally designed as a school building. Conditional Use Permit 2613'd Ave. NW Planning Commission — 5-16-17 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Comprehensive Land Use Plan: Applicable Regulations: Analysis: GENERAL INFORMATION R-2 — Medium Density Residential District 950 School Rd. SW 4.98 Acres Church Institutional and Agricultural R-2 — Medium Density Residential District Public/Institutional Sections 154.056 (C)(5) and 154.057 (C)(1) Overview: The building previously was used as a Church up until a few months ago. Staff understands the building was designed as a school and minor alterations are necessary to convert it back to a school use. The site is well situated for a school use with the large parking lot. Site Access: The site has very good access off of both School Road SW and South Grade Road SW. This use will generate significant traffic and the road network and parking lot are large enough to handle this traffic. Staff does not have any concerns about traffic or site access. Parking/Circulation: There are 180 parking spaces on-site which is sufficient. Circulation on the site also will be adequate as there are wide access aisles and a perimeter drive aisles. The aisle near the front door will be able to accommodate school buses as necessary. Overall staff does not have any problems from changing the use from a church use to a school use. The demands of these uses are very similar. Conditional Use Permit: The Conditional Use Permit (CUP) is required for a school in the R-2 Zoning District. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; Conditional Use Permit 2613'd Ave. NW Planning Commission — 5-16-17 Page 3 (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends approval of the proposal with the following conditions: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building improvements shall comply with the standards of the R-2 Zoning district and the Zoning Ordinance. 3. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. 4. The Applicant must obtain all necessary permits for any construction that would be needed. 5. The Applicant must ensure the facility is properly licensed as necessary from the State of Minnesota. Go gle Maps 950 school Rd SW lmagery*2017 Google, Map data ©2017 Google 50 ft Go gle Maps. 929 School Rd SW -'Mm��AMFPWWWIW Image capture: Oct 2014 © 2017 Google Hutchinson, Minnesota Street View - Oct 2014 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Improvement Project Change Orders Department: PW/Eng LICENSE SECTION Meeting Date: 5/23/2017 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders and/or Supplemental Agreements are proposed as noted: o Change Order No. 1 — Letting No. 8/Project No. 17-08 — WWTF Membrane Bioreactor Cassettes Replacements This Change Order addresses revisions to the project contract parameters and associated conditions. These revisions do not affect the stated completion date. This Change Order results in no increase or decrease to the construction bid amount. BOARD ACTION REQUESTED: Approval of Change Order Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY CENTER cay ENGINEERING DEPARTMENT 7A;=n7 111 HASSAN STREET SE, HUITCINSON MN 55350 PHONE: 320-234-4209 FAX: 320-234-4240 LETTING NO. 8 - PROJECT NO. 17-08 (L8P17-08) Dated: 05/10/2017 CHANGE ORDER NO. 1 Page 1 of 1 Project City of Hutchinson Wastewater Treatment Facility, 1300 Adams ST SE, Hutchinson MN 55350 Location: CONTRACTOR: GE ZENON, 3239 Dunda St W, Oakville ON 1_6M4132 Canada / 905-465-3030 / tina.st.pierre@ge.com Contract $620,337.00 Interim Completion: NA Final Completion Date: 12/15/2017 Amount: DescriptionThis Change Order addresses changes in the General Conditions &Supplementary Conditions ,revisions to Bidder's of Change: Clarifications Document and contract/specifications terminology clarifications In accordance with the terms of this Contract, you are hereby authorized and instructed to pertorm the work as altered by the following provisions. 1. The attached Doc. 00700, Standard General Conditions for Procurement Contracts, replaces Doc. 0800 - Standard General Conditions of the Construction Contract. 2. The attached Doc. 00800, Supplementary Conditions, replaces Doc. 0801 - Supplementary Conditions to EJCDC C-700 Standard General Conditions of the Construction Contract - 2007 Edition. 3. City Revisions to Bidder's Clarifications Document: The City of Hutchinson has indicated by marking with a red "X" through portions of the attached Bidder's Clarifications document, items that are not acceptable to the City of Hutchinson and will not be adhered to. 4. Clarification of Terminology: "Owner" and "Buyer" shall have the same meaning throughout the Contract Documents. "Contractor", "Seller", and "Supplier" shall have the same meaning throughout the Contract Documents. "Proposal" and "Bid" shall have the same meaning throughout the Contract Documents. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSIDEDUCTIONS THIS ADDITION/DEDUCTION TOTAL $620,337.00if $0.00 $0.00 $620,337.00 CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation. [ ] Is Decreased by Calendar Days Approved: Approved: Contractor - GE ZENON City of Hutchinson - Mayor: Gary Forcier Dated: Dated: Approved: Approved: City of Hutchinson - City Engineer: Kent Exner City of Hutchinson - City Administrator: Matt Jaunich Dated: Dated: HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Road Closure Department: Police LICENSE SECTION Meeting Date: 5/23/2017 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The Saturday Night Cruisers are requesting a road closure on Hassan Ave NE between Washington Ave E and 1 st Ave NE on Saturday July 22, 2017 between the hours of 2:00 pm until 5:00 pm. The Saturday Night Cruisers have organized a classic car run in the afternoon that will culminate on the east side of Below Zero Frozen Yogurt. They are questing one block of Hassan Ave NE be blocked off including the parking areas to allow the participants to park their classic cars on the street for display. The request will require the parking areas be blocked off in the morning to accommodate this request. If the parking is not blocked off earlier in the day that portion of Hassan will not be clear of vehicles at 2:00 pm as requested. Limiting parking on this one city block will not negatively impact any of the businesses in the area. I recommend approval of this request and I look forward to working with the Saturday Night Cruisers to insure a successful event. BOARD ACTION REQUESTED: Recommend Council Approval Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Allowing Signs for Soy -Based Road Preservation Test Sites Department: PW/Eng LICENSE SECTION Meeting Date: 5/23/2017 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Since 2006, the City of Hutchinson has utilized soy -based road preservation products in an effort to maximize the life of paved surfaces. Beginning in 2016, the Agricultural Utilization Research Institute (AURI) has provided information about soy -based road preservation products to other entities in Minnesota. AURI is currently undertaking an analysis of the benefits of soy -based road preservation projects, using City of Hutchinson pavement condition data. Their final report will be provided to the City at no cost. To highlight the utilization of soy -based road preservation efforts, AURI is requesting to place signs for up to three segments being tested for the benefits of applying soy -based products. The signs will be supplied by AURI and installed by City staff. Public Works staff recommends that the City Council approve this resolution. BOARD ACTION REQUESTED: Approved traffic control resolution Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14721 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision I of the Hutchinson City Code, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced: 1. "ROAD PRESERVATION TEST SITE" maximum of six signs (for three segments) to be placed in areas selected for testing of soy -based roadway preservation projects in the City of Hutchinson. Adopted by the City Council this 23rd day of May, 2017. Gary Forcier Mayor ATTEST: Matt Jaunich City Administrator OTTER TAIL COUNTY Soy -based Road Preservation TEST SITE aurl ,- M Icy 11 n. Soy -based Concrete Sealant Preservation TEST SITE auri THIS ARTWORK IS THE PROPERTY OF M -R SIGN CO. SIGN SIZE USE BY OTHERS WITHOUT WRITTEN PERMISSION IS PROHIBITER BY LAW. 3a", Soy -based Road Preservation TEST SITE aura DESCRIPTION I DRAWN SY DATE I APPROVED BY/DATE I SCALE I GSP NAME .� • fg f L�.ca Y / f -rz -!7 M -R Sign Co. , Inc. 1706 1ST Avenue North Fergus Falls, MN 56537 Phone (218) 736-5681 HUTCHINSON CITY COUNCIL c`=y-f Request for Board Action 7AL =-ft Agenda Item: Parade Permit - VFW Post 906 Department: Administration LICENSE SECTION Meeting Date: 5/23/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: VFW Post 906 has submitted a parade application to hold a Memorial Day parade on May 29, 2017. The parade route will run on Hassan Street from the American Legion parking lot to the McLeod County Veterans Memorial Park. The police department is aware of this parade request and has no issues with the request. BOARD ACTION REQUESTED: Approve issuing parade permit to VFW Post 906 on May 29, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City 0 I 1 l Hassan Street Southeast Hutchinson, MN 55350 (32 0) 587-51511Fax: (3 20) 234-4247 City of Hutchinson APPLICATION FOR PARADE PERMIT (Under Ordinance No. 71.41) Permit30 (short term) Date Received: 01x711-1 All applications must be received at least 30 days before event in order to be considered Or anization Information V- s 1e)4 a, W - 5s-7 — 91l -R Organization Name Phone Number OrQ,anizati Address City State zip Authorized Officer and Parade Chairman Information ..94-.5X3 -..U--7 Name Phone Number 'AIR ir 95 Y10 9 Residence Address City State ,Zip j Parade Chairman Name Residence Address I 4�T�m S Phone Number City State zip Parade Information Parade Date: Assembly Time: Location and Description of Assembly Area: Starting Time of Parade: Estimated Time of Parade: V Starting Point of Parade: Route of Parade Travel: '00&0,-7 Ending Point of Parade: M��Lr - � 1�] �_-FC�i' a S X'0f&W&[4= A& E• Approximate Number of Units, Animals, and Vehicles which will constitute Parade: /d—/ Type and Description of Animals and Vehicles: f.�sr! Q - ` as Maximum Interval of Space to be Maintained Between (Jnits: 30 Maximum Length of Parade: Minimum and Maximum Speed of Parade: MPH Portion of Street Width Traversed: Wft- 6 1 X14A-)1< City of Hutchinson Application for Parade Peritnt Page 2 of 2 Checklist The following items need to be completed and/or attached in order for the application to be processed: Pennit fee paid in full (check or money order): ❑ yes ❑ no NO Permit Application completed in full and signed: es © no I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Y 4- - Signature ofazah#ze of rcer oforganization or parade chairman Yale Internal Use Only Police Z approved ❑ denied Notes:' ,+: � City Council ❑ approved ❑ denied Notes: MA City Engineer ❑ approved ❑ denied Notes: Street Superintendent D4 approved ❑ denied Notes: HUTCHINSON CITY COUNCIL city-f Request for Board Action 7AL =-ft Agenda Item: Temporary Liquor License - RiverSong Music Festival Department: Administration LICENSE SECTION Meeting Date: 5/23/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: RiverSong Music Festival has submitted a temporary liquor license application to dispense liquor at the festival being held July 14 and 15, 2017. RiverSong Music Festival is a non-profit organization that has been organized since 2007. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to RiverSong Music Festival on July 14 and 15, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety �. Alcohol and Gambling Enforcement Division �� 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcah�i &Gambling Enforcement APPLICATION AND PERMIT FOR A I DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization date organized Tax exempt number Riversong Music FestivalSeptember 2007 4014623 Address City State zip Code PG box 687, 17614 -240th St Hutchinson Minnesota 55350 Name of person making application Business phone Home phone Patrick May Riversong Site & Security Chair I 320.583.5824 32Q.583.5824 Date(s) of event Type of organization July 14 and July 15, 2017 [] Club ❑ Charitable [] Religious 0 Other non-profit Organization officer's name City State Zip Code Amber.Erickson, Steering Committee Chair Hutchinson Minnesota 55350 Organization officer's name City State Zip Code Betsy Price, Treasurer Hutchinson Minnesota 55350 Organization officer's name City State Zip Code Minnesota Organization officer's name City State Zip Code Minnesota Location where permit will be used. If an outdoor area, describe. Event to be held in the City of Hutchinson's Masonic West River Park, as it has since 2009. Site will be entirely surrounded by fence or the river, and Hutchinson Pal ice Services will be providing on-site security and support. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. Liquor service (beer and wine) to be operated by trained and certified RiverSong volunteers. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Minnesota Joint Underwriting Association_ Bodily Injury $50,000/person, $100,0001occurrence; Property Damage 510,0001occurrence; Loss of Means of Support $50,000/person, $100,0001occurrence; Pecuniary Loss $50,000/person, $100,0001occurrence; Annual Aggregate $300,000 p APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved Fee Amount ee Pai Permit Date or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event_ ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION STATE.MN.US LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION CERTIFICATE OF INSURANCE 12400 PORTLAND AVE S, STE 190 Page 1 BURNSVILLE, MN 55337 ::.is ^e__if_cace ;.f insGra re is '_;sued as a rna.ter z° informarzcn only and confera no �igh--s upon ~_he Certificate honer, -IF er=. `icate does not amend, e-xtend o_ alu r the coverage afforded Cy t;re pol'_cy 1l2ted below. Paii_Cy Number: L170144 Policy Period: FROM 7/14/2017 TO 7/16/2617 12:01 AM Standard Time INSURED: AGENT : 171 RIVERSONG MUSIC FESTIVAL CITIZENS INS AGCY OF HUTCHINSON LT.C. BOX 0 17 102 MAIN ST S PO BOX 339 17614 24400TH ST HUTCHINSON MN 55350 HUTCHINSON MN 55354 1 T' -4F r`.gzoHxy1:F..vP-:L; 13Y STA'_L`ii','.r k''FZS.M PROVIDING PROL)UCT—S ,IiKf) C0MP1,F:T.FD ()PEP'ATIONS COVEfi,F'AC;F NEW POLICY LIQUOR LIABILITY IN a- audited policy and premum adjustreents are rade at the znd of -,he policy period. s fc ':e:'-Jty� thaL -!e Aci=cy described here;r, has been issued tt L...e Insured nar.ed above and is in £ort•+ at tn_s time, L"item cr toad'+_tion of an Policy or ot: er sic_.Ime.<t with rescect to which this cArtliicate may be ue] ^r rrkY pert.a_r., fe co;tr.9e afforded by -he Pelrcy described iereln is s:bieC: to all terr..s, P.NC'~sions and conditio7:s of :e i'•e.:=r bed cr:-< :�n;s; ccnre_ed b 'is aelicy a ] !a as *Chows: MASON I C WEST PARI{ COVERAGE -- _ LIMIT Deductible Amount: NONE L. Bodily Injury PrOPerty Damage Lass of Means of Support Pecuniary Loss Annual Aggregate Per Claimant (Each Person) (Each Occurrence) (Each Occurrence) (Each Person) (Each Occurrence) (Each Person) (Each Occurrence) Business Description: SPECIAL EVENT - SHORT TERM, LIQUOR LIQUOR LIABILITY Certificate 901cier: CI'T'Y OF HUTCHINSON L11 HASSAN ST. SE HUTCHINSON MN 55359 5/01/17 COUNTERSIGNATURE DATE * CERTIFICATE HOLDER * $50, Bop $100,040 $10,000 $50, 000 $100,000 $50, 000 $100, 000 $300,000 NONE OUR AUTHORIZED REPRESENTATIVE End o'.: Certificate For Location 1 Bui]ding 1 X114117 HUTCHINSON CITY COUNCIL c`=y-f Request for Board Action 7AL =-ft Agenda Item: 3.2% Malt Liquor License - Knights of Columbus St. Christopher Council Department: Administration LICENSE SECTION Meeting Date: 5/23/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Knights of Columbus St. Christopher Council has submitted a 3.2% Malt Liquor license application to dispense liquor at the NTPA Power Pull Nationals being held at the McLeod County Fairgrounds on June 16 & 17, 2017. The Knights of Columbus St. Christopher Council is a non-profit organization and meets the requirements for a 3.2% malt liquor license. BOARD ACTION REQUESTED: Approve issuing 3.2% malt liquor license to Knights of Columbus St. Christopher Council on June 16 & 17, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Cay of 1 l l Hassan Street Southeast Hutchinson, MN 55350 (320) 587-515 [/Fax: (320) 2344240 Short Term 3.2 Malt Liquor Fee: $ 00 Zd City of Hutchinson APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALE �� In provisions of the City of Hutchinson Municipal Code Chapter 112 All applications must be received at least 10 days before City Council Meeting in order to be considered 2licant Information KNIGHTS OF COLUMBUS ST. CHRISTOPHER COUNCIL Business/Organization Name 1802 IVES AVE N Business/Organization Address NONPROFIT 320-864-6773 Phone Number GLENCOE AN 55336 City State Zip JAMES CROSS 324-864-6773 Applicant Name Phone Number 1802 IVES A VE N GLENCOE MN 55336 Applicant Address Pol State Zi Office s fOwner(s) of the Organization/Business (ifnecessary. list additional names on se arate sheet) GREG TROSKA GRAND KNIGHT Name Title JAMES CROSS FINANCIAL SECRETARY Name Title BRIAN THALMANN TRUSTEE Name Title 3.2 Malt Liquor Sales Information GRANDSTAND, McLEOD COUNTYFAIR GROUNDS NTPA Power Pull Nationals 6116-1712017 Location of Sales Date(s) of Sales 840 CENTURY AVE. SW HUTCHINSON, MN 55350 RANDY STARKE Address Contact Person Checklist The following items need to be completed and/or attached in order for the application to be processed: Certificate of Liability (city premises): ® yes ❑ no Application fee paid in full (check or money order): ❑x yes ❑ no Application completed in full and signed by applicant: ED yes ❑ no The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON' those certain premises in the City of Hutchinson described above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted. That no manufacturer of such non -intoxicating malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. City of Hutchinson Application for Short Term 3.2 Mall Liquor License - On-SWe Page 2 of 2 That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and hereby agrees to observe and obey the same. Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Signature of authorized applicant 11 Police Chief Recommendation ® approved ❑ denied Notes: Date 7 Police Chie Signature �� ate mak. � CERTIFICATE OF LIABILITY INSURANCE �f �A�;�2J2017 ' 05102P0 t 7 THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOTAFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT., If the certificate holder is an AQDI'nONAL INSURED, the policyllesl must be endorsed, If SUBROGATION IS WAIVED, SubJecl to the ter ms and eoIMHIons of the policy, certairip oliclos may require an en@orssment- A statement ❑n this call MCate noes not confer rights to the certificate holder in Ileu of such endorsemenits). PRODUCER CCNTACT NAME: Professional insurance Providers PHOINIC PA JG NO ExtI. A!C No 6t3 E 10th Street ADDRESS- INSURiEIRIS I AFFOROING C4 VERA GE NAIL i ISSUED AINNESOA JRANCE AN INES 1NSURERA Scottsdale Insurance Company 41251 Glencoe FAN 55336 INSURED INSURER 13 KnlgMs of Columbus; Glencoe Council INSURER INSURER o : 1802 Ives AW N INSURER E . C-Acneoe I IN 55�36 INSURERF COVERAGES CERTIFICATE NLIMRFR- RIP-MmeH11 61IIIIIEur-a- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE [INSURED NAMED ABOVE FOR THE POLICY PERIOD !NDICATED- NOTVVITHSTA14DING ANY REQUIREMENT. TEROA OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO VOH6CH T14M GERTIFIGATE MAY BE ISSUED OR MAY PEEL?AIN, THE NSURANC:EAFFORDED BY THE POLICIES DESCRIBED HERE IN 15 =BJECT TOALL THE TERMS- EXCLUSIONSAND GONDITIONSOF SUCH POLICIES. LN.NITS SHOWN MAY HAVE BEEN REDOCED BY PAID CLAiMS- LTR TYPE OF INSURANCE THE EXPIRATION DATE TH6R60F, NOTICE WILL BE DELIVERED IN City HDII FOLICYNUMBER IAM,,Dcoqyyyj IMMMDeryyyIL-MITS HUtehlnyCrl fe1N 55'.5G GkNFRAL LIAOILITY THIS INSURANCE IS PURSUANT TO THE I SURPLUS LINES INS ACT. THE INSURER 15 ELIGIBLE 5 RPLUS ISSUED AINNESOA JRANCE AN INES -- EJ AUTOMOPALE LIABILrrV = INSURER BUT IS NO OTHERWISE LICENS STATE OF MINNESO OF INSOLVENCY, PAYMENT CLAIMS IS NOT GEJ ED BY T A. INC ANTES E E F - - - UM BRE L LA LLS 8 EXCESS LIAR WORKERS COMpEN$ATION AND EMPLQYeR5' LIA8rLITY ,� J h IMacraatary -n NH) A Uquta Liability is P52:rUZ09A i3&116riU1: 0E�1$npT T 51.000.000 Occurrence $1 000.000 Aggregate DE5CRIPr1QNUF OPERAT10NS? LUCATIONS i }C-H-CLES IRltmhAODRD 101. AOOMQ�al Remtrps 5014,4 le :f mare apace IS rrgl,,rebi l.racabon 840 Century Ave SVS, Hut ClnnsOn- MN 55350 CERTIFICATE HOLDER r-ftMr=I I elnnu (D 1988-2010ACORD CORPORATION. All rights reserved- ACORD 25 {201 DI05) Tho- ACORD name and logo are registered marks of ACORD SHOULD ANY or THE ABOVE DESCRIBED POLICIE=S BE CANCELLED BEFORE CITY of HulChrnwn THE EXPIRATION DATE TH6R60F, NOTICE WILL BE DELIVERED IN City HDII ACCORDANCE WITH THE P43LECY PROVISIONS. AUTHOR12EU REPRESENTATIVE HUtehlnyCrl fe1N 55'.5G (D 1988-2010ACORD CORPORATION. All rights reserved- ACORD 25 {201 DI05) Tho- ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-ft Agenda Item: License Agreement with Maplewood Academy Department: Administration LICENSE SECTION Meeting Date: 5/23/2017 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As you may know, Maplewood Academy has a strawberry field located on the southwest corner of Highway 15 and North High Drive. They allow customers to pick strawberries in that field as a fundraiser for the operations of Maplewood Academy. The strawberry field is separated from the main grounds of Maplewood Academy by City-owned property that has a storm drainage pond located on it. Earlier this year, Maplewood Academy approached the City about getting permission from the City to traverse the City property so Maplewood's customers could access the strawberry fields. For your consideration I have attached a license agreement which would allow Maplewood Academy to do that. The main condition in the license agreement is that Maplewood Academy put up some type of barrier approved by the City to prevent people from going into/falling into the storm water pond that is near by. There also is a requirement in the license agreement that Maplewood be properly insured for this activity and name the City as an additional insured under those policies. I'm also attaching a map so you can get the general idea of where the City property is located in relation to the Maplewood properties. Maplewood Academy has already reviewed the agreement and is fine with it. I would be happy to answer any questions you have about this at the Council meeting. BOARD ACTION REQUESTED: Approve license agreement with Maplewood Academy Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: LICENSE AGREEMENT THIS AGREEMENT is dated , 2017, ("Effective Date"), by and between THE CITY OF HUTCHINSON, a Minnesota municipal corporation ("Licensor") and MAPLEWOOD ACADEMY ("Licensee"). WHEREAS, Licensee seeks to acquire the right to enter upon the Easternmost 20 feet of Licensor's property located at 880 Main Street North, Hutchinson, Minnesota. (the "Premises"). NOW, THEREFORE, intending to be legally bound, the parties agree as follows: 1. Use. Licensor hereby grants to Licensee, a non-exclusive, revocable License to enter upon and use the Premises and the right of ingress and egress to and from the Premises, subject to the terms and conditions herein, for the purpose of conveying customers and other invitees from Licensee's property to the south of the premises to Licensee's property to the north of the premises for the purpose of harvesting strawberries. ("License"). 2. Term. This License shall commence upon June 1St, 2017 and shall continue until September 1St, 2017 ("Term"). At the expiration or earlier termination of this License, Licensee shall immediately cease use of the Premises. 3. Consideration. As total consideration for this License, Licensee shall pay to Licensor one dollar ($1.00) prior to the commencement of the License. 4. Conditions Applicable to License. This License is subject to all existing covenants, conditions, reservations, contracts, leases, licenses, easements, encumbrances, restrictions and rights of way with respect to the Premises, whether or not of record. In addition, the premises is adjacent to a stormwater holding pond. As such, Licensee is to construct, at Licensee's cost, a barrier approved by the Licensor to prevent entrance into the pond either by Licensee's staff, employees, customers or invitees. The barrier is to be removed at Licensee's cost prior to the expiration of this License. 5. No Transfer or Assignment. This License is personal to Licensee. Any attempt to transfer or assign this License shall terminate it. 6. No Interference. Licensee shall not interfere with the normal operation and activities of Licensor, and Licensee shall conduct its activities on the Premises to minimize damage to the Premises and inconvenience to Licensor. 7. Repair and Restoration. If Licensee, its agents, employees, customers or invitees cause any damage to the Premises, or to Licensor's infrastructure or other property and improvements (collectively "Property") in connection with the exercise of this License, Licensee shall repair and restore the Premises and Property to their original condition prior to Licensee's use of the Premises pursuant to this License. Licensee shall perform the repair and restoration required hereunder prior to the expiration of this License, or within ten (10) days of the earlier termination of Licensee's rights hereunder. In the event that repair and restoration is performed following the termination this License, the Licensee's Indemnity and Insurance obligations in paragraphs 9 and 10 shall continue until repair and restoration is completed as provided herein. 8. Breach and Cure. In the event that Licensee breaches any of its obligations under this License, Licensor shall send Licensee written notice specifying the nature of such breach. Licensee shall have ten (10) days from the receipt of such notice within which to cure such breach. If more time is reasonably required for Licensee's performance, then Licensee shall notify Licensor in writing of its proposed schedule for performance and commence performance within such ten (10) day period; thereafter, Licensee shall diligently proceed to completion. If Licensee fails to cure or to commence cure within such ten (10) day period, then Licensor shall have the right to terminate this License immediately by serving Licensee with written notice of termination. Licensor shall have all rights and remedies available under Minnesota law including, but not limited to, actions for damages and specific performance, for any breach of Licensee's obligations hereunder. 9. Indemnification. Licensee shall indemnify, defend, and hold harmless Licensor, its officers, agents and employees, from and against any claims, damages, costs, expenses, or liabilities (collectively "Claims") arising out of or in any way connected with this License including, without limitation, Claims for loss or damage to any property, or for death or injury to any person or persons. 10. Insurance. 10.1 Licensee's Insurance. Licensee, at its sole cost and expense, shall insure its activities in connection with this License and obtain, keep in force, and maintain insurance as follows: (1.)Commercial Form General Liability Insurance (contractual liability included) with minimum limits as follows: a. Each Occurrence $1,500,000 b. Personal Injury $1,500,000 c. Property Damage $1,500,000 d. General Aggregate $1,500,000 (2.) Workers' Compensation as required by Minnesota law. The coverages required herein shall not limit the liability of Licensee. The coverages referred to under Section 10.1(1.) shall include Licensor as an additional insured. IN WITNESS WHEREOF, the parties have executed this License Agreement the day and year first above written. LICENSOR: THE CITY OF HUTCHINSON By: Its: la Its: LICENSEE: MAPLEWOOD ACADEMY Its: MIS NNW M HUTCHINSON CITY COUNCIL c`=y-f Request for Board Action 7AL =-ft Agenda Item: Transient Merchant License - Virginia Daniel - TNT Fireworks Department: Administration LICENSE SECTION Meeting Date: 5/23/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Virginia Deal of TNT Fireworks has submitted a transient merchant license application to hold a fireworks tent sale in the Walmart parking lot from June 19, 2017, to July 6, 2017. Walmart has submitted correspondence indicating that they have no objection to this tent sale on their property. BOARD ACTION REQUESTED: Approve issuing transient merchant license to Virginia Deal of TNT Fireworks from June 19, 2017, to July 6, 2017, in Walmart parking lot. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: I i LAr"', A;' I I t Hassan Siad soulb=t Hutchinson. MN 553S0 (320)587-515IIFox: (32G)2344240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS Application Type (choose one) ❑ Solicitor $125.00 Date of ApplicMion 03130/2017 X Transient Merchant $125.00 ❑ Peddler 5125.00 ©Parade Peddler $30.00 e rR P'l — 7 (g 17 icant Information 2" X 2" Picture Required }6P Name: VIRGINIA LEE DANIEL Height. 5'2 Weight.1_ _. 40 Eye Color: B_ RQWN Driver's License Number, State: AL PermanetuAddress: 4003 HELTON DRIVE FLORENCE AL 35630 City sfale Lap Permanent Telephone: 256-764-6131 Temporary Address: 13Q,O iG HWAY 15 S HUTCHINSON MN 55350 C01 state zip Temporary Telephone Access: Have you been convicted many crime, misdemeanor, or violation of any municipal ordinance, other than traffle violations? © yes 0 no If yes, state the nature of offense artd punishment or penalty assessed therefore: CAY01ma Po 2V4 Low Information WALWART PARKING LOT Location Name 1300 HIGHWAY 15 S HUTCHINSON MN 55350 Lacarlon Ad &vess 0& &am zip Describe relat mft between applicant and employer. PERMITTING COORDINATOR Describe nature of business and describe ilem(s) oared: RETAIL SALE OF MN STATE APPROVED FIREWORKS Describe method of delivery: BY TRUCK Describe source of supply: AMERICAN PROMOTIONAL EVENTS 800-243-1189 skwmwmmw pkfiw 4511 HELTON DRIVE FLORENCE AL 35030 erAd*= [v 2aw Fp s rrmame p"WN=lber S*pkwA&W r Cay Vw 7o Provide two (2) PMP" owners (preirisbly m McLeod County) for duracter references: WAL-MART STORES, INC 479-273-4219 PrOpa�D+naerNmne prppertyUwmrrP amber 702 SW 8TH STREET BENTONVILLE AR 72716 owxer.t i&w CUY Scar VP pftp" y owm pmv&v owner ph we Nmuber Q+efiaarmasom Ap#kmunfiw Pemem wtcvwzr and Tieaoudesrmffdimw Aqp3qfd List Inst (Up to threes (3)) previous city(Its) wh= you carried on same activity: ALBERT LEA MN 6/20/2016 to 7/512016 av stats Dsts(s) of Ac"Pj BAXTER MN 6/20/2016 to 7/5/2016 Ctq State DoWS) of A Wt ALEXANDRIA MN 612012016 to 71512016 COV smrc t7asc(s�cfAcaviry [�aecklist The following Items need to be Completed and/or attached in order for the appilmdon to be processed: Applicstionllnvestigation fee paid in full (chtx* or money order): M yes ® no A lication completed In full and sired: q es © no I hereby certify I have completely filled out the entire above application and that the application is true. opt, and accurate. I fully understand that any person who violates any provision on of the Peddlers, Solicltors, and Traaslent Merchants ice No. 673 is guilty of a misdcmc=r and upon nonvicdon thereof shall be punished by a f e not =ocodfng $1,080.00 or by imprisonment for a period not exceeding 90 days or both, plus, in cidw case, the costs of pros ion. Apparcanr s 5agnarure Police RBPPravcd © denied Notes: City Council 13 approved ® denied Notes: AXft=WWP*Mk4 safsd+or,TmWo aft 0313012017 Lwe Walmart Independent Sales organization (ISO) Access Leger ( N-1 Flreworks to scope parking lot space and sell fireworks If, American Promotional Events, Inc, D.B.A. TNT Fireworks Walmart Services 01/02/17 RE: TNT Fireworks to scope parking lot space and sell fireworks Dear Valued ISO, Thank you for your continued support and collaboration. Upon arrival at the store where the evenVpromotion will occur, this access Letter ('Letter') should be provided to store management. This letter shall serve as proof (hat you are authorized to enter the store and complete the parking lot scoping and execution of a temporary firework stand as a prornotionlevent for the time period specified below. You are also authorized and required to obtain the proper permitting as required by the local city, county, andlor state. Only your employees (collectively 'Representatives") may perform the promotion on your behalf. Your Representatives must produce credentials to store management showing that the Representative has been authorized by you to perform the promotion on your behalf. Scoping Timeline: Scope work may happen anytime from January 01, 2017 — Jury 31, 2018 Sales Timeline: Parking lot sales may happen anytime from June 15, 2017 —July 31. 2018 Store Associate flVlanagementl Responsibilities. 1) Allow and agree upon space with TNT Fireworks to sell fireworks on the parking lot during the independence Day season 2) Customers and employees of TNT Fireworks may have access to restrooms in Walmart facilities 3) For other questions call Walmart Field Support at 1-700-Walmart 4) keep a copy of this LOA for your records This particular program does NOT violate the Walmart Corporate Solicitation Policy. Best regards, +7 t ! e Danielson Anne J nso Manager II, WM Services i3irsctpr yV6lrllart Services TNT FIREWORKS FUNDRAISING Stare Manager Pre -Sale Survey Description Pre -Sale interview Anticipated Set -Up Beginning Sale Ending pate AnVopated Take -Down hate 3/7/2017 6/2012017 6123f2017 7/4/2017 7/10/2017 Electrical Provisions NIA Non -Profit Preferences NJA No teslS peri a I Instructions TNT Representative Print Name CHRIS ULMER Date 31 712017 TNT Rep Notes Presale must be conducted with a Store Manager Store Manager spoke with Print Nara t c'� .iL �'_� �•.i; Gateh h/ Manager Notes r•yf._ :K TNT Representative Print Name CHRIS ULMER Date 31 712017 TNT Rep Notes 11i ue rh ora # Location # MN 1738 s 1300 HVVY 15 S tylState HUTCHINS©N MN elephone Tent! Stand TENT Size of Tent r Stand 30X40 Est # of Parking Spaces 12 Barrer required: YIN N Please circle that placement was verified YES 1 NO Unit Placement N SAME AS PRIOR YEARS W E S Please insure placement does not impede customer access, visually impair store entrance, eliminate prime parking or otherwise deter in any way from non, fireworks customers. RE STAMP BLOCK THIS IS NOT A LEGAL AND BINDING CONTRACT TNT Customer Support 1-800,243,1189 white - office Canary - Area Manager Pink - Store Manager HUTCHINSON CITY COUNCIL c`=y-f Request for Board Action 7AL =-ft Agenda Item: Short-Term Gambling License - St. Anastasia Catholic Church Department: Administration LICENSE SECTION Meeting Date: 5/23/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: St. Anastasia Catholic Church has submitted a short-term gambling license application into administration for review and processing. The application is for an event the church is holding on September 9 & 10, 2017. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to St. Anastasia Catholic Church on September 9 & 10, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: C"Y of I I I I lassan Street Southeast Hutchmson, MN 55350 (320) 587-5151 Fax: (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 34 days before event in order to be considered Aplication Ty2e id Short Term Date(s) 09- C qlq- - C j_ /(] � 7^ Fee: 3 O.D rblonthlD /Year - MonlhlDaylYear Dr�niz�ttion Information t sr ►��4 774 &&lu�t�c;_s�fT-co_s o r Name �rPhone Number `7 6CZ) 12'IKk GJ SLO fAJTC /-I 'y Address where regular meeting are held City slate Zip Federal or State ID: _ L�f_ G�q,` � � Day and time of meetings? -jcp f� C- 5 _�,gL rl ,{J'r"i - Is this organization organized under the laws of the State of Minnesota? Vyes ❑ no I low long has the organisation been in existence? /33 How may members in the organization? 5�o ` What is the purpose of the organization? R t j- IGa,0,4 {CATIVN,V— In whose custody will organization records be kept? Name Phone Number Address Ciry State Zl II Duly Authorized Officer of the Organization Information 11 True Name Phone Number --- 161 e,,, S W rc t,'}< SCIV,. M � St7 Residence Address Ciry Stare Zip [late of Birth: 1 0 1 Place of Birth: Month/day/year Have you ever been convicted of any crime other than a traffic ofTense? I I' yes, explain: ❑ yes Ino State Cily 0),1fulchrnson Appikation f)rGamhlirrg Devices license Page ? ql'3 Designated Gambling Manager (Qualified under Minnesota Statute 5324) 11 Z. c11 l 7i4 q c.. '; - � �3 ,-- G.,,:S-07 True Name Phone Number Residence Address city Slate Zip Date of Birth: �J 1 3 1 (r� - place of Birth: _G't'r-, E4LJL _ }, A4onlh/dgvlyear City Stale [-lave you ever been convicted of any crime other than a traffic offense? ❑ yes V9(no If yes, explain: How long have you been a member of the organization? 117tk :q -e --s Game Information Location 41 1X'6 STNS i r 07� lc r��� h' (7- Name ?Name r f-localion where game will be played Phone Number Address of location where game will he played Ciry State Zip Date(s) and/or day(s) gambling devices will be used:_through <Y-7—/0 17 AM Hours of the day gambling devices wi�II be used: From / 'od pM To Cx� p� Maximum number of player: Will prizes be paid in money or merchandise? *-noney ❑ merchandise W ill refreshments be served during the time the gambling devices will be used? yes ❑ no If yes, will a charge be made for such refreshments? es ❑ no Game Information location #2 Name of location where game will be played Phone Number Address gflocation where game will be played City Stale Zip Date(s) and/or day(s) gambling devices will be used: through AM AM !lours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no 1F es, will a charge be made for such refreshments? ❑ yes ❑ no C'In' n1 Iluichmon Ippllccr�rr�n int Gambling Uewces License Page 3 (Y'3 Officers of the Or anization (i necessary, list additional names on se orate sheet necessa , list additional names on se arate sheet) le v leis t'o P..+ -s Name Residence Address Title G 16 goo Afe h- erH r•ti�V _ /—Zj--L- Residence Address Residence City State Zip Nance City Title Residence Address Cit}, State Zip Name Title Residence Address Ci � State Zi Officers or Other Persons Paid for Services Information (if necessa , list additional names on se arate sheet) Name Title Residence Address City Stale Zip Name Title Residence address City State Zip Name Title Residence Address City Slate Zi Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances. and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager X yes ❑ no Authorized Officer '*yes ❑ no Initial Initial declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. yv Signature o,'authorized officer of organization Date Signature oj-gambling ►nanager of organization Date Internal Use -Only City Council ❑ approved ❑ denied Notes: HUTCHINSON CITY COUNCIL c`=y-f Request for Board Action 7AL =-ft Agenda Item: Carnival Permit - J&K Amusements Department: Administration LICENSE SECTION Meeting Date: 5/23/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: J&K Amusements has submitted a carnival permit application into Administration for review and processing. The applicant has completed the appropriate application in full and all pertinent information has been received. J&K Amusements has put on their carnival in this same location for the last several years. The Hutchinson Mall management has granted permission for the carnival to occur again this year on their property. BOARD ACTION REQUESTED: Approve carnival permit application. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: FAIR CIRCUS SHOW S/EXHIBITIONS DEMONSTRATIONS OTHER (Describe) CITY OF HUTCHINSON LICENSE/PERMIT APPLICATION CARNIVALS ❑ AMUSEMENT DEVICES ❑ AMUSEMENT RIDES/GAMES Please complete the following information (ink or typewriter, please) and submit the appropriate fee along with this application to the City of Hutchinson, 111 Hassan Street, SE, Hutchinson, Minnesota 55350. Full Name of Person Filing Application: _Kimberly Kay Pack First Middle Business Name & Address: 4496235 th Lane NW St. Francis, MN 55070 Business Telephone: 612.250.0068 Alternate Telephone: Last If business is apartnership, please provide name of officers or if corporation, please provide corporate name. Partnership_ Corporation Joseph and Kimberly Pack Mail permit to this address: 4496235 th Lane NW St. Francis, MN 55070 LOCATION OF EVENT: Hutchinson Mall 1060 Hwy 15, Hutchinson, MN 55350 GIVE BRIEF DESCRIPTION OF EVENT: Carnival in Parking Lot DATES AND HOURS OF OPERATION: June 1-4, 2017 June 1 & 2 5:00 pm to 10:00 pm June 3 Noon to 10:00 pm June 4 Noon to 6:00 pm ARE STRUCTURES TO BE ERECTED? J Yes ❑ No ❑ N/A If yes, please describe: Carnival Rides and Food concessions INSURANCE: Submit proof of SPECIAL EVENTS PUBLIC LIABILITY INSURANCE, NAMING THE CITY OF HUTCHINSON AS "ADDITIONAL INSURED" in amounts not less than $500,000 per person and $1,000,000 per accident. CLEAN UP/DAMAGE DEPOSIT (Refundable) Large Events $1,000 BOND ❑ $1,000 CASH ❑ CLEAN UP/DAMAGE DEPOSIT (Refundable) Smaller Events $250 CASH ❑ Carnival $525 CASH J N/A ❑ INDEMNIFICATION: I hereby indemnify and hold harmless the municipality and the City Council from any liability in whatsoever manner arising which may be incurred by the licensee and the municipality as the result of the operation of amusement rides, amusement devices, carnivals, fairs or demonstrations. DATE: 5.18.17 Kimberly Pack (electronic signature Applicant's Signature ,aCaRo® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 05/15/17 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Thomas Plouffe PHONEo. Ext): 203-931-7095 FAX No): 203-931-0682 Specialty Insurance, LTD. E-MAIL ADDRESS: t IOUffe@ eo le c.com P.O. Box 16901 INSURERS AFFORDING COVERAGE NAIC# West Haven, CT 06516 INSURER A: United States Fire Insurance 21113 8/16/16 INSURED INSURER B INSURER C: J & K Amusements 4496 235th Lane NW INSURER D : St. Francis, MN 55070 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: USS321613 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER EFF MM/DD YYYY MLICY LICY EXP /DD YYY M Y LIMITS A )( COMMERCIAL GENERAL LIABILITY CLAIMS -MADE � OCCUR X SRPG-101-0716 8/16/16 8/16/17 EACH OCCURRENCE $ 1 ,000,000 DAMAGE TO RENTED PREMISES Ea occurrence $ 300,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICYjE F] LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ Per accident HIRED AUTOS AUTOS NON -OWNED UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N PER OTH- STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? ❑ N / A (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1 $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Hutchinson, Lexington Realty International are added as additional insureds but only with respects to the operations of the named insured during the policy period. Dates: June 1-4, 2017 CERTIFICATE HOLDER CANCELLATION Hutchinson Mall SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1060 Hwy 15 South THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Y ACCORDANCE WITH THE POLICY PROVISIONS. Hutchinson, MN 55350 AUTHORIZED REPRESENTATIVE Thomas A. Plouffe ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD ■I�' `i+ �.AMUSEMENTS Date October 13, 2016 Owner; Joseph A. Pack 4496 235th Lane NW St. Francis, MN 55070 Joe Cell 612.250.0069 Kim Cell 612.250.0068 e-mail: iandkridesemsn.com Website: www.jandkrides.com Event Hutchinson Mall Dates of Event ._ June 1-4, 2017 In the City of Hutchinson State Minnesota 3 & K Amusements will provide 6-8 rides and 5-7 concessions The Committee percentage will be according to ride gross after city and state sales tax. First $2,100.00 0% Ride Gross $ 2,101.00 up to $20,000.00 15 % ride gross will be paid $20,001.00 up to $50,000.00 20 % ride gross will be paid A flat Fee of $10.00 per concession will be paid to committee. If event is rained out no concession fee will be paid. 1. The location of the event to be agreed upon by J & K and Committee upon the signing of this agreement. 2. The committee is responsible for all garbage collection and disposal. 3. J & K will provide $ 2 million dollars in midway insurance. 4. 1 & K will provide power for the carnival midway. 5. All rides and shows, etc. will operate unless delay by accidents, strikes, fire, acts of God, or other causes beyond the control of J & K. 6. 1 & K has the exclusive rights to the midway for all rides, shows, games and food on the midway location and reserves the right to subcontract portions or entire agreement contained herein. 7. 1 & K has the exclusive rights to the following food items and all variations of the following food items: Cheese Curds, Corn Dogs, Cotton Candy, Funnel Cake and Mini Donuts within 200 feet of event location. 8. If any disputes arise as to the rights or obligations under this agreement of any party herein, written notice shall be given to the other party. The parties retain the right to cure any defect. Any ordinary problem during the event shall be reported to J & K office and dealt with to the gest effort of both parties. 9. Any agreement disputed not resolved between the two parties herein must be submitted to mediation before any litigation or cancellation of this agreement. 10. This agreement is the entire agreement between the parties herein and may not be altered, amended or cancelled unless in writing and signed by authorized representatives of both parties. 11. If this agreement is subject to litigation and J & K prevails in its claim, the committee agrees to pay reasonable costs and expenses, including attorney fees, in addition to any damages awarded. J & K Amusements Joseph A. Pack electronic signature) Date 10.13.16 Committee Date Committee Date This agreement will be null and void if not signed and returned to J & K by 1.31.17 HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-ft Agenda Item: Ordering Public Hearing for City Stormwater Ordinance Revisions Department: PW/Eng LICENSE SECTION Meeting Date: 5/23/2017 Application Complete Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City of Hutchinson is permitted to discharge in accordance with requirements of the Minnesota Pollution Control Agency's Municipal Separate Storm Sewer System (MS4) permit. The requirements of this permit include specific ordinance language that must meet or exceed the MS4 requirements. Revisions are needed to City Code, Chapter 54; Stormwater Management, to continue to meet the requirements of the MS4 permit. The changes will be related to post-construction storm water treatment requirements related to TSS and Phosphorus treatment requirements for construction related to redevelopment. City staff recommends that the City Council order a Public Hearing (June 13th meeting at 6:00 PM) to review the required changes to the Stormwater Ordinance and receive any public comment. BOARD ACTION REQUESTED: Order Public Hearing for June 13, 2017 City Council Meeting (6:00 PM). Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 17-773 AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 54.03, 54.23 & 54.55; THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Storm Water Management Ordinance to add language in Sections 54.03, 54.23 & 54.55 of the City Code as follows: CHAPTER 54 STORM WATER MANAGEMENT § 54.03 SCOPE A. Prohibited discharges. It shall be considered an offense for any person to cause or allow a prohibited discharge into waters of the state, including the city storm water system, or any natural water. B. Land disturbing activity requiring a storm water management plan. 1. Any person, firm, sole proprietorship, partnership, corporation, state agency or political subdivision proposing subdivision or plat approval, a building permit or any land disturbance activity greater than one acre within the city must submit a state issued NPDES permit for construction activity and storm water pollution prevention plan to the City Engineer unless a waiver is provided in accordance with this section. No subdivision approval, plat approval or building permit shall be issued until a state NPDES permit for construction activity and storm water pollution prevention plan or a waiver of the approval requirements has been approved by the City Engineer in strict conformance with the provisions of this chapter. No land shall be disturbed until the permit is approved by the City Engineer and conforms to the standards set forth herein. 2. A storm water management plan may also be required in some situations as determined by the City Engineer (i.e., development within an existing subdivision with documented flooding problems associated with storm water runoff). 3. Exemptions to the storm water management plan requirements of this section include the following: any part of a subdivision that is included in a plat that has been approved by the City Council and recorded with the Register of Deeds on or before the effective date of this chapter. A storm water permit for land disturbing activities on such properties may still be required, as determined by the City Engineer, and such activities are still subject to other compliance requirements in accordance with this chapter: a. A storm water management plan is generally not required for individual lots or properties located within a subdivision or plat for which a storm water management plan has already been approved. This exemption is subject to the City Engineer's consideration and approval; b. A parcel for which a building permit has been approved on and/or before the effective date of this chapter and an NPDES permit for construction activity was not required; c. Any land disturbance activity not associated with building construction that will affect less than one acre of undeveloped land; and Page 1 d. Emergency work to protect life, limb or property. C. Land disturbing activity involving the construction of a single-family or two-family dwelling. Construction of single-family or two-family dwellings must comply with in place approved BMPs and any existing permitted SWPPP for the subdivision, including NPDES permit for construction activity requirements and subdivision agreement. Compliance with the single- family residential construction erosion/sediment control standards is required. D. Installation and repair of utility service lines. 1. At project sites that require permit coverage where a utility contractor is not the site owner or operator, each utility contractor must comply with the provisions of the storm water pollution prevention plan (SWPPP) for the project their construction activities will impact. Each utility contractor must ensure that their activities do not render ineffective, the erosion prevention and sediment control best management practices (BMPs) for the site. Should a utility contractor damage or render ineffective any BMPs for the site, the owner must ensure such BMPs are repaired or replaced within seven days of completion of utility installation on the site. 2. At project sites where a utility contractor is the site owner or operator, and the utility company disturbs one or more acres of soil for the purpose of installation of utility service lines, including, but not limited to, residential electric, gas, telephone and cable lines, the utility company must apply for permit coverage from the state prior to commencement of construction. 3. Utility contractors working in a street right-of-way to repair existing or install new utilities and disturbing less than one acre are required to provide appropriate inlet protection and sediment control during the course of the work so as to ensure the storm sewer system is protected from pollution. The utility contractor is also required to provide street sweeping as necessary to insure that sediments resulting from their activity do not enter the storm water system following construction. The street shall be swept within one working day of completion of utility installation on the site. All disturbed vegetation shall be replaced with seed or sod within seven days of completion of utility installation on the site. The city will provide guidance regarding acceptable temporary protection BMPs for inlets and methods to stabilize the exposed soil areas until they meet the definition of final stabilization. E. Waivers. The City Engineer may waive any requirement of this chapter upon making a finding that compliance with the requirement will involve an unnecessary hardship, and the waiver of such requirement is not contrary to the objectives in this section. The City Engineer may require as a condition of the waiver, such dedication or construction, or agreement to dedicate or construct, as may be necessary to adequately meet the said standards and requirements. § 54.23 STORM WATER MANAGEMENT CRITERIA FOR PERMANENT FACILITIES Storm water control facilities included as part of the final design for a Permanent Development; shall be addressed in the Storm Water Management Plan and shall meet the requirements of the State NPDES general permit to Discharge Stormwater Associated with Construction Activity and the following criteria: A. Pre Versus Post Hydrological Response of Site. An applicant shall install or construct, on or for the proposed land disturbing activity or development activity, all storm water management facilities necessary to manage runoff such that increases in flow under the design conditions will not occur that could exceed the capacity of the Outlet, or the Storm Water Management Page 2 System, into which the site discharges or that would cause the Storm Water Management System to be overloaded or accelerate channel erosion as a result of the proposed land disturbing activity or development activity. Under no circumstances shall the 2, 10, or 100 -year developed peak flow exceed the 2, 10, or 100 -year existing peak flow without prior written approval by the City Engineer. For Regional Detention or Storm Water Management System, the City Engineer shall recommend a proposed System Charge or Assessment to be approved by the City Council based upon an approved Watershed Master Plan and an analysis of required drainage systems, projected costs and flood protection benefits provided to those properties directly or indirectly impacted by the Regional Detention or Storm Water Management System. B. Natural Features of the Site. The applicant shall give consideration to reducing the need for Storm Water Management System facilities by incorporating the use of natural topography and land cover such as wetlands, ponds, natural swales and depressions as they exist before development to the degree that they can accommodate the additional water flow without compromising the integrity or quality of these natural features. C. Storm Water Management Strategies. The following Storm Water Management practices shall be investigated when developing a Storm Water Management Plan in accordance with this chapter and with chapter 53.129 of the City of Hutchinson City Code of Ordinances: 1. Natural infiltration of precipitation and runoff on-site, if suitable soil profiles can be created during site grading. The purpose of this strategy is to encourage the development of a Storm Water Management Plan that encourages natural infiltration. This includes, providing as much natural or vegetated area on the site as possible, minimizing impervious surfaces, and directing runoff to vegetated areas rather than onto adjoining streets, storm sewers and ditches; 2. Flow attenuation by use of open vegetated swales and natural depressions; 3. Storm Water Detention facilities; and 4. Storm Water Retention facilities (on a case by case basis). 5. Other facilities requested by the City Engineer. A combination of successive practices may be used to achieve the applicable minimum control requirements specified. Justification shall be provided by the applicant for the method selected. For sites of a redevelopment construction activity where, prior to the start of construction, the areas to be disturbed have 15 percent or more of impervious surface, then the practices must be designed to meet the following conditions; 6. A net reduction from pre -project conditions (on an annual average basis) of: a. Stormwater discharge volume, unless precluded by the stormwater management limitations in 54.23 F. of the City of Hutchinson City Code of Ordinances a. Stormwater discharges of TSS b. Stormwater discharges of TP D. Adequacy of Outlets. The adequacy of any Outlet used as a discharge point for proposed Storm Water Management System must be assessed and documented to the satisfaction of the Page 3 City Engineer. To the extent practicable, hydraulic capacities of downstream natural channels, storm sewer systems, or streets shall be evaluated to determine if they have sufficient conveyance capacity to receive and accommodate post -development runoff discharges and volumes without causing increased property damages or any increase in the established base flood elevation. If a flood plain or floodway has not been established by the Federal Emergency Management Agency, the applicant shall provide a documented analysis and estimate of the base flood elevation as certified by a Professional Engineer registered in the State of Minnesota. In addition, projected velocities in downstream natural or manmade channels shall not exceed that which is reasonably anticipated to cause erosion unless protective measures acceptable to the City Engineer are approved and installed as part of the Storm Water Management Plan. The assessment of Outlet adequacy shall be included in the Storm Water Management Plan. E. Storm Water Detention/Retention Facilities. Storm Water Detention or Retention facilities proposed to be constructed in the Storm Water Management Plan shall be designed according to the most current practices as reflected in the Nationwide Urban Runoff Program study. F. Infiltration. Infiltration facilities are prohibited, unless approved by the City Engineer, when receiving discharges from, or are to be constructed in areas: 1. Where industrial facilities are not authorized to infiltrate industrial stormwater under an NPDES/SDS Industrial Stormwater Permit issued by the Minnesota Pollution Control Agency; 2. Where vehicle fueling and maintenance occur; 3. With less than three (3) feet of separation distance from the bottom of the infiltration system to the elevation of the seasonally saturated soils or the top of bedrock; 4. Where high levels of contaminants in soil or groundwater will be mobilized by the infiltrating stormwater; 5. With predominately Hydrologic Soil Group D (clay) soils; 6. Within a Drinking Water Supply Management Area (DWSMA) as defined in Minnesota Rules 4720.5100, subpart 13. G. Mitigation Provisions. There may be circumstances where the owner of a construction activity cannot cost effectively meet the conditions of the State NPDES general permit to Discharge Stormwater Associated with Construction Activity on the site of the original construction activity. For this purpose the owner of a construction activity may identify, locations where mitigation projects can be completed. Mitigation must be accomplished using the following: 1. Mitigation project areas are selected in the following order of preference: a. Locations that yield benefits to the same receiving water that receives runoff from the original construction activity b. Locations within the same Department of Natural Resource (DNR) catchment area as the original construction activity c. Locations in the next adjacent DNR catchment area up -stream d. Locations anywhere within City jurisdiction Page 4 2. Mitigation projects must involve the creation of new structural storm water BMPs or the retrofit of existing structural storm water BMP's, or the use of a properly designed regional structural storm water BMP. 3. Routine maintenance of existing structural storm water BMP's cannot be used to meet mitigation requirements. 4. Mitigation projects shall be completed within 24 months after the start of the original construction activity. § 54.55 NPDES PERMIT It is unlawful to initiate any land development activity, land disturbing activity or other activities which may result in an increase in storm water quantities, degradation of storm water quality or restriction of flow in any storm sewer system, open ditch or natural channel, storm water easement, water body or wetland outlet within the jurisdiction of the city, without having first complied with the terms of this chapter. Other activities include those outlined in § 54.03 of this chapter. A. Permit. All persons subject to meeting the requirements and needing to obtain a NPDES permit for construction activity shall apply for coverage and file a copy with the City Engineer. The permit will be accompanied by a storm water management plan as prescribed under the storm water management plan application and review provisions set forth in § 54.20 through §http://library.amlegal.com/nxt/_atg eway.dll?f jumplink$jumplink_x=Advanced$jumplink_vpc =first$jumplink xsl=querylink.xsl$jumplink_sel=title;path;content-type home-title;item- bookmark$jumplink_d=minnesota(hutchinson_mn)$jumplink_g=%5bfield%20folio- destination-name:'54.023'%5d$jumplink_md=target-id=JD_54.023 54.23 of this chapter, if such a plan has not been previously approved. Permit applications may be denied if the applicant is not in compliance with the NPDES permit for construction activity currently in effect. Commencing earthwork on a project prior to plan or permit approval is considered a violation of this chapter. B. Permit delays. The City Engineer may withhold granting approval of a permit until all issues associated with the site are resolved to the satisfaction of the City Engineer. Permits may be conditioned with delays such that work cannot begin until a specified date or until after the site is inspected. C. Permit amendments. NPDES permit for construction activity may be amended (by applicant) only by a written request submitted by the permittee to the state. This request shall contain the reason for the change and documentation related to any additional impacts, which may result from amendment approval. A copy of the request will be submitted to the City Engineer within seven days of the submittal to the state. The state approved amended permit will also be submitted to the City Engineer within seven days of receipt. D. Permit transfer. A NPDES permit for construction activity runs with the property it covers, until the permitted activities are completed, and is transferable to new landowners in its entirety or by parcel, with each parcel being subject to the permit and any conditions, which apply to that parcel. Land transfers must be reported to the City Engineer prior to issuing of permits. E. Inspection. 1. The City Engineer may inspect the storm water management system of any permittee to determine compliance with the requirements of this chapter. The applicant shall promptly allow the City and its authorized representatives, upon presentation of credentials to: Page 5 a. Enter upon the permitted site for the purpose of obtaining information, examination of records, conducting investigations, inspections or surveys; b. Bring such equipment upon the permitted site as is necessary to conduct such inspections, surveys and investigations; c. Examine and copy any books, papers, records, or memoranda pertaining to activities or records required to be kept under the terms and conditions of this permitted site; d. Inspect the storm water pollution control measures; and e. Sample and monitor any items or activities pertaining to storm water pollution control measures. 2. Any applicant or permittee shall provide safe and easy access for inspections. F. Inspections of the storm water pollution prevention plan's measures. At a minimum, such inspections shall be done weekly by the permittee (general contractor, developer or the developer's designated representative), and within 24 hours after every storm or snow melt event large enough to result in runoff from the site (one-half inch or more in 24 hours). At a minimum, these inspections shall be done during active construction (the MPCA and city have inspection forms available upon request). EFFECTIVE DATE OF ORDINANCE. This Ordinance shall take effect upon adoption and publication in accordance with the Hutchinson City Charter. Adopted by the City Council this 27th day of June, 2017. ATTEST: Matt Jaunich, City Administrator Gary Forcier, Mayor First Consideration: Second Consideration: Date of Publication: Page 6 TITLE AND SUMMARY OF ORDINANCE NO. 17-773 The following Ordinance is hereby published by title and summary: Title of Ordinance: Stormwater Management Ordinance An Ordinance to Create and Enact Title 5, Chapter 54, Sections 54.03, 54.23 & 54.55 of the City of Hutchinson Code of Ordinances, 2. Summary of Ordinance: This ordinance creates and enacts Title 5, Chapter 54, Sections 54.03, 54.23 & 54.55 of the Hutchinson City Code, which sections sets forth storm water management criteria for permanent facilities in the chapter and clarifies references to NPDES permits for construction activity. This Chapter applies in the City of Hutchinson, Minnesota and to persons outside the City who are, by contract or agreement with the City, users of the City storm water management system. Except as otherwise provided herein, the City Engineer shall administer, implement, and enforce the provisions of this Chapter. This Ordinance shall take effect upon publication in accordance with the Hutchinson City Charter. 3. Availability of Ordinance: A complete, printed copy of this Ordinance is available for inspection by any person during regular business hours in the office of the City Clerk, This Ordinance was passed by the City Council of the City of Hutchinson on the 27th day of June, 2017. ATTEST: Matt Jaunich, City Administrator Gary Forcier, Mayor Date of Publication: July 5, 2017 Page 7 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 05/09/2017 - 05/23/2017 Check Date ------ ---------------------------------------------------------------------------- 05/12/2017 ------------ Check EFT459 Vendor Name - EFTPS Description - ------------------------------------------------------------------------ ------------------- 4/23-5/6/17 Payroll Amount 63,009.29 05/12/2017 EFT460 Aflac 4/23-5/6/17 Payroll 170.41 05/12/2017 EFT461 MN Dept of Revenue 4/23-5/6/17 Payroll 11,973.31 05/12/2017 EFT462 PERA 4/23-5/6/17 Payroll 47,050.83 05/12/2017 EFT463 TASC-Flex 4/23-5/6/17 Payroll 1,886.76 05/12/2017 EFT4464 TASC-H S A 4/23-5/6/17 Payroll 12,382.92 05/12/2017 EFT465 ICMA 4/23-5/6/17 Payroll 1,939.80 05/12/2017 EFT466 VOYA 4/23-5/6/17 Payroll 990.00 05/12/2017 EFT467 MNDCP 4/23-5/6/17 Payroll 305.00 05/09/2017 196171 NAPA AUTO PARTS -VOID OFF WHITE SEALER (105.63) 05/09/2017 196223 M IN N ESOTA DEPT OF H EALTH HUTCH REC CENTER# 22824 - 2017 685.00 05/10/2017 196224 RITE INC 50% DOWN FOR NEW CC PROCESSOR - LIQUOR STORE 1,743.13 05/10/2017 196225 VENDORAVAILABLE UPON REQUEST MANUAL PAYROLL CHECK - BANK INFO HAD CHANGED 560.18 05/12/2017 196226 NCPERS 4/23-5/6/17 Payroll 336.00 05/12/2017 196227 HART 4/23-5/6/17 Payroll 663.87 05/23/2017 196228 AARP MAY AARP INSTRUCTION 235.00 05/23/2017 196229 ABM EQUIPMENT & SUPPLY 47' VERSALIFTBOOM INSTALLED ON FORD F550 76,222.00 05/23/2017 196230 ACE HARDWARE VARIOUS R&M SUPPLIES 1,048.25 05/23/2017 196231 VOID 0.00 05/23/2017 196232 ADULT TRAINING AND HABILITATION CEN RECYCLING PICK UP 4/4,4/11,4/18,4/25 100.00 05/23/2017 196233 AG SYSTEMS HOSE -WASTEWATER PLANT 14.20 05/23/2017 196234 ALPHA WIRELESS REINSTALL EQUIP ON NORTH WATER TOWER AND OTHER 19,974.84 05/23/2017 196235 AMENT, ADAM TRAINING EXPENSE AT CAMP RIPLEY 57.43 05/23/2017 196236 AMERIPRIDE SERVICES TOWELS, MOPS, MATS 100.31 05/23/2017 196237 ANIMAL MEDICAL CENTER ON CROW RIVER CAT & DOG BOARDING 211.00 05/23/2017 196238 ARCTIC GLACIER USA INC. ICE 1,009.41 05/23/2017 196239 ARNESON DISTRIBUTING CO MAY COST OF GOODS - LIQUOR 962.00 05/23/2017 196240 ARTISAN BEER COMPANY MAY COST OF GOODS - LIQUOR 757.50 05/23/2017 196241 AUTO VALUE - GLENCOE VARIOUS AUTO R&M SUPPLIES 131.89 05/23/2017 196242 B & C PLUMBING & HEATING INC INSTALL NEW WATER HEATER- HATS CAR WASH 2,675.00 05/23/2017 196243 BARR ENGINEERING COMPANY HUTCHINSON RIVER BASIN IMPROVEMENT STUDY 979.00 05/23/2017 196244 BELLBOY CORP MAY COST OF GOODS - LIQUOR 1,799.59 05/23/2017 196245 BERNICK'S MAY COST OF GOODS - LIQUOR 493.35 05/23/2017 196246 BLUETARP FINANCIAL INC. AIR COMPRESSOR & MAINT KIT- WWTP 4,299.98 05/23/2017 196247 BREAKTHRU BEVERAGE MAY COST OF GOODS - LIQUOR 7,239.32 05/23/2017 196248 BROTHERS FIRE PROTECTION COMPANY 2017 ANNUAL SPRINKLER INSPECTION 845.00 05/23/2017 196249 BS&A SOFTWARE ANNUAL SOFTWARE & SUPPORT FEES 5/1/17-5/1/18 19,600.00 05/23/2017 196250 BUSH INDUSTRIES, INC DWR MOBILE PEDESTAL- WATERPARK 406.20 05/23/2017 196251 BUSINESSWARE SOLUTIONS TASER/AXON PROJECT 648.00 05/23/2017 196252 C & L DISTRIBUTING MAY COST OF GOODS - LIQUOR 60,361.48 05/23/2017 196253 CARLTON PLANTS HERITAGE RIVER BIRCH,PRINSETON SENTRY GI 2,631.17 05/23/2017 196254 CAROLINE NYBERG ULLAND-3/02/17 MOTION HEARING -COPY 12.50 05/23/2017 196255 CENTRAL MCGOWAN HIGH PRESSURE CYL 134.40 05/23/2017 196256 CHEMISOLV CORP CHEMISOLV US 9175 POLYMER 6,969.28 05/23/2017 196257 CHUCK'S FLORAL & GIFTS FUNERAL PLANT PER CITY POLICY- RETIREE, 37.00 05/23/2017 196258 CIVIL AIR PATROL MAGAZINE ADVERISERS & SUPPORTERS OF THE CIVIL AIR 295.00 05/23/2017 196259 COLD SPRING GRANITE CO NS -3 COMP NICHE PLAQUE- BARRICK 474.00 05/23/2017 196260 CORNER POST EROSION CONTROL SOLAR SITE - EROSION CONTROL / RIVER ROCK & SEED 1,075.00 05/23/2017 196261 CREEKSIDE SOILS ELKS PARK -50/50 COMPOST BLACK DIRT OVERS 73.71 05/23/2017 196262 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGE- 2013 CHEV CAPRICE PPV 168.73 05/23/2017 196263 CROW RIVER GOLF CLUB BANQUET FOOD - LIQUOR STORE EVENT 536.88 05/23/2017 196264 CROW RIVER PRESS INC SENIOR NEWSLETTERS 91.90 05/23/2017 196265 CUMMINS NPOWER LLC BATTERY REPLACEMENT, STANDARD PM ON GENERATOR 960.19 05/23/2017 196266 CZECH, RANDY MPCA EXAM FEE CLASS B WW LICENSE 55.00 05/23/2017 196267 DALE A. ZORMAN TRUCKING SERVICE INC FREIGHT OUT FOR BAGGED SALES - CREEKSIDE 1,050.00 05/23/2017 196268 DAVE GRIEP CLEANING CLEAN WINDOWS 45.00 05/23/2017 196269 DOG -ON -IT -PARKS SMALL DOG BAGS 234.00 05/23/2017 196270 DORIVAL, KELLI MMBA CONFERENCE -ALEXANDRIA (LIQUOR STORE) 125.19 05/23/2017 196271 DORSEY & WHITNEY SERVICES FOR IRS AUDIT OF HOSPITAL BONDS 11,915.10 05/23/2017 196272 DOUGHERTY, MOLENDA,SOLFEST,HILLS & CLIENT/MATTER# 15206 38341 2,563.35 05/23/2017 196273 DPC INDUSTRIES INC SODIUM HYP 12.5% 1,539.85 05/23/2017 196274 DROP -N -GO SHIPPING INC MONTHLY MAILING AND POSTAGE SERVICE 1,504.84 05/23/2017 196275 E2 ELECTRICAL SERVICES INC TROUBLESHOOT CKT FOR TRUCK PLUG 75.00 05/23/2017 196276 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM 219.49 05/23/2017 1196277 IEMERGENCY APPARATUS MAINT IENGINE 3 -REPAIR REARS" AIRACTUATED INT 2,872.53 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 05/09/2017 - 05/23/2017 Check Date -------i-0-------- 05/23/2017 Check -15-6 ------------- 196278 Vendor Name --------------------------------------------------------- EMPLOYMENT RESOURCE CENTER Description -----ENDI----05/0--------------------------------------------------- WK ENDING 05/07/17 Amount ----------303. 6 303.36 05/23/2017 196279 ERICKSON ENGINEERING CO LLC INVESTIGATE TRAIL WIDENING OPTIONS 333.00 05/23/2017 196280 ERLANDSON, ANDREW CAMP RIPLEY-4/30-5/5/17 104.48 05/23/2017 196281 FASTENAL COMPANY CB5/16- 18X2.5 Z SKEG 27.61 05/23/2017 196282 FIRE SAFETY USA INC LEADER SMOKE FLUID 355.00 05/23/2017 196283 FIRST ADVANTAGE LNS OCC HEALTH SOLU ADMIN FEE, EMPLOYEE TESTING, ANNUAL ENRO 728.74 05/23/2017 196284 FRF PRODUCTIONS STAFF PHOTOS 537.50 05/23/2017 196285 FRONTIER PRECISION INC TOTAL STATION ANNUAL MAINT-GASKET 750.00 05/23/2017 196286 G & K SERVICES MATS & TOWELS 169.73 05/23/2017 196287 GAVIN WINTERS DONLEY & OSTLUND LTD FLAT FEE AGREEMENT -APRIL 3,300.00 05/23/2017 196288 GEB ELECTRICAL INC INSTALL 2 LITES OVER SIGN 1,625.00 05/23/2017 196289 GLENCOE SILVER LAKE COMMUNITY ED 2017 SPRING SOCCER REGISTRATION 50.00 05/23/2017 196290 GOLDEN TONGUE CONSULTANTS INTERPRETING TIME & TRAVEL- C. PATINO 120.00 05/23/2017 196291 GOPHER STATE FIRE EQUIPMENT CO. SEMI ANNUAL SERVICE OF 3 GAL ANSUL FIRE 157.00 05/23/2017 196292 GOVERNMENT FINANCE OFFICERS ASSN 2017 GFOA DUES- REID & JUERGENSEN 340.00 05/23/2017 196293 GRAINGER PLEATED FILTER 492.60 05/23/2017 196294 GRAPE BEGINNINGS, INC MAY COST OF GOODS - LIQUOR 564.75 05/23/2017 196295 HACH COMPANY BENCHPLUS 71.78 05/23/2017 196296 HANK HILL'S HARDWARE & RENTAL STORE CHECK FOR CUSTOMER COMPLAINT- USED 80.00 05/23/2017 196297 HANSEN GRAVEL WASHED SAND LONG JUMP PITS HS 109.00 05/23/2017 196298 HANSON & VASEK CONSTRUCTION CONCRETE PATCHING & REPAIR WORK 2,710.00 05/23/2017 196299 HAWKINS INC 55 GAL BLACK DRUM, HYDROCHLORIC ACID 20' 1,373.04 05/23/2017 196300 HEINTZ INC. CARPETS CLEANED IN FRONT OFFICES 135.00 05/23/2017 196301 HENNEPIN COUNTY COURTADMIN BAIL- R. BOHLINE 78.00 05/23/2017 196302 HERALD JOURNAL PUBLISHING 2017 WINSTOCK PROGRAM AD 418.00 05/23/2017 196303 HILLYARD/HUTCHINSON LINER 56 GAL, TISSUE, DISPENSER TWIN BAT 313.30 05/23/2017 196304 HJERPE CONTRACTING WATER LINE INTO BATHROOMSAT VET MEMORIAL PARK 7,850.46 05/23/2017 196305 HOFF, RANDY FRESH ARRANGEMENT 34.00 05/23/2017 196306 HOHENSTEINS INC APRIL PURCH 735.00 05/23/2017 196307 HOLT TOUR AND CHARTER INC. STATE CAPITAL, CHEROKEE TAVERN, ABDALLAH 625.00 05/23/2017 196308 HOME SWEET HOME QUILT & DESIGN PANT HEMS, SEW BARS ON SHIRTS 84.00 05/23/2017 196309 HUTCH CAFE EDA MEETING 2/15/17 86.97 05/23/2017 196310 HUTCHFIELD SERVICES INC COMMERCIAL JANITORIAL- MAY 1,415.00 05/23/2017 196311 HUTCHINSON CO-OP FUEL PURCHASES 8,557.58 05/23/2017 196312 HUTCHINSON JAYCEES 2017 CONTRIBUTION TO WATER CARNIVAL 2,000.00 05/23/2017 196313 HUTCHINSON LEADER ADVERTISING -APRIL 3,905.25 05/23/2017 196314 HUTCHINSON SENIOR ADVISORY BOARD TOUR REIMBURSEMENT FOR SR TRIP 200.00 05/23/2017 196315 HUTCHINSON UTILITIES APRIL UTILITIES 4/01/17 - 4/26/17 65,328.75 05/23/2017 196316 HUTCHINSON WHOLESALE AGC -10 FUSE 616.22 05/23/2017 196317 HUTCHINSON, CITY OF WATER & SEWER SERVICE 4/1/17-4/30/17 4,936.96 05/23/2017 196318 I.M.S. SHARPENING SERVICE CATCH BASIN REPAIR 1,800.00 05/23/2017 196319 INTEGRATED POWER SERVICES LLC AOSMITH:1/4 HP:RPM:120V 242.50 05/23/2017 196320 INTERSTATE BATTERY SYSTEM MINNEAPOL DRY0070, MTP -65 236.70 05/23/2017 196321 JAY MALONE MOTORS TOW BAR DAKOTA 236.80 05/23/2017 196322 JEFF MEEHAN SALES INC. APRIL 2017 CREEKSIDE COMMISSIONS 14,051.33 05/23/2017 196323 JJ TAYLOR DIST OF MN MAY COST OF GOODS - LIQUOR 4,404.23 05/23/2017 196324 JOES SPORT SHOP ADAPTIVE REC BOWLING SHIRTS 573.00 05/23/2017 196325 JOHNSON BROTHERS LIQUOR CO. MAY COST OF GOODS - LIQUOR 29,497.34 05/23/2017 196326 KDUZ KARP RADIO PROM SAFETY 112.00 05/23/2017 196327 KERI'S CLEANING CLEANING FOR CITY CENTER, LIBRARY, SR DINING 2,044.00 05/23/2017 196328 KNIFE RIVER 4" SOLID TILE 61.76 05/23/2017 196329 L & P SUPPLY CO HANDHELD BLOWER, CUTOFF SAW W/CART,TRIMMERS 3,229.01 05/23/2017 196330 LAKELAND BROADCASTING ADVERTISING -2017 869.60 05/23/2017 196331 LAMKIN-FREDRICKSON, REBECCA SECURITY REIMBURSE- HPD UNABLE TO STAFF 204.00 05/23/2017 196332 LEXISNEXIS APRIL 2017 USER 155.95 05/23/2017 196333 LIEN, MIKE SAFETY GLASSES REIMB 73.00 05/23/2017 196334 LITCHFIELD BUILDING CENTER NEW DOORS ON PARK SHELTERS/BATHROOMS 2,983.92 05/23/2017 196335 LOCHER BROTHERS INC APRIL PURCH 48,010.74 05/23/2017 196336 LUBE TECH ESI 2 POSTASYMMETRIC SURFACE MOUNT LIFT W/T 4,863.10 05/23/2017 196337 LUMINAIRE ENVIRONMENTAL & TECH VARIOUS LAMPS FOR RECYCLING, RED STROBE/ 143.43 05/23/2017 196338 LYNDE & MCLEOD INC. YARDWASTE ACTIVITY FOR APRIL 358.70 05/23/2017 196339 MARSHALL CONCRETE PRODUCTS PAVE EGDING 1,284.94 05/23/2017 196340 MATHESON TRI -GAS INC ACETYLENE 16.95 05/23/2017 196341 MAYTAG LAUNDRY & CAR WASH APRIL CLEANING 170.57 05/23/2017 1196342 1 MCLEOD COUNTY RECORDER IHAAG, RELEASE OF UTILITES-WALNUT RIDGE, 184.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 05/09/2017 - 05/23/2017 Check Date -0-i-0-------- 05/23/2017 Check ------------------- 196343 Vendor Name --------------------------------------------------------- M_ _CT COUNTY SOLID WASTE MANAGEMEN Description ELECTRONICS- EC- RO NI----------------------------------------------------------- ELECTRONICS- CRT Amount- -------------5.00 15.00 05/23/2017 196344 MCLEOD PUBLISHING INC ADVERTISER- WEDDING DIRECTORY 17.50 05/23/2017 196345 MEDICA MEDICAL INSURANCE FOR JUNE 126,394.90 05/23/2017 196346 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 2,875.21 05/23/2017 196347 MESSAGE MEDIA MAY ACCESSFEE- POLICE 30.00 05/23/2017 196348 MICHAEL RICHARD WASTEWATER MICROBIO MICROSCOPIC EXAMINATION OF SLUDGE 5/1/17 - WWTP 1,050.00 05/23/2017 196349 MINNESOTA VALLEY TESTING LAB WWTP SAMPLE TESTING 815.30 05/23/2017 196350 MINNESOTA/WISCONSIN PLAYGROUND REPLACEMENT 30'X40'SHADESURE-PARKS 3,450.00 05/23/2017 196351 MMC INSTALL NEW HEAT VALVE FOR RTU & AIRFLOW -WWTP 1,998.00 05/23/2017 196352 MNDRIVERSMANUALS.COM DRIVERS MANUALS - DMV 145.69 05/23/2017 196353 MORGAN CREEK VINEYARDS MAY COST OF GOODS - LIQUOR 172.08 05/23/2017 196354 NASS, MERLIN REFUND FOR CANCELLED CLASS - LOW ENROLLMENT 24.00 05/23/2017 196355 NATIONAL JOINT POWERS ALLIANCE OFFICER LEADERSHIP COURSE -TYLER SCHMELING 20.00 05/23/2017 196356 NILES, JIM MMBACONFERENCE- ALEXANDRIA(LIQUORSTORE) 125.19 05/23/2017 196357 NORTHERN BUSINESS PRODUCTS VARIOUS OFFICE SUPPLIES 297.52 05/23/2017 196358 NU -TELECOM MAY PHONE SERVICE 4,243.65 05/23/2017 196359 O'REILLYAUTO PARTS VARIOUS AUTO R&M SUPPLIES 1,536.38 05/23/2017 196360 OENOPHILIA CORKSCREW, FLASK, STEMWARE - LIQUOR INVENTORY 216.24 05/23/2017 196361 OFFICE DEPOT VARIOUS OFFICE SUPPLIES 193.91 05/23/2017 196362 OLMSTED COUNTY COURT ADMIN BAIL- S.POLDOSKI 310.00 05/23/2017 196363 PAUSTIS WINE COMPANY MAY COST OF GOODS - LIQUOR 3,176.53 05/23/2017 196364 PEOPLEREADY INC APRIL/MAY TEMPORARY LABOR - CREEKSIDE 3,612.70 05/23/2017 196365 PHILLIPS WINE & SPIRITS MAY COST OF GOODS - LIQUOR 11,978.83 05/23/2017 196366 POSGUYS.COM LA LIFECAM CINEMA (2) -AQUATIC CENTER 122.00 05/23/2017 196367 POSTMASTER JUNE POSTAGE 1,700.00 05/23/2017 196368 PRO HYDRO TESTING LLC SCBA- HYDRO -TESTING SCBA CYLINDERS 432.00 05/23/2017 196369 QUILL CORP HP CASH DRAWER, BOWL MOP, AMBITEX GLOVES 232.87 05/23/2017 196370 RAMY TURF PRODUCTS COMMERCIAL GRASS SEED - SUN & SHADE, SHADY 645.00 05/23/2017 196371 RATH RACING FIRE ENGINE 7 R&M 390.00 05/23/2017 196372 RECREONICS CHAISE LOUNGE CHAIRS -AQUATIC CENTER 10,832.96 05/23/2017 196373 RED BULL DISTRIBUTION COMPANY MAY COST OF GOODS - LIQUOR 130.08 05/23/2017 196374 REDLINE SYSTEMS INC. ROBERTS SIGNS (4) 4X8 SHEETS .125" ALUMINUM PLATE 400.00 05/23/2017 196375 REINER ENTERPRISES INC FREIGHT OUT FOR BAGGED SALES - CREEKSIDE 30,728.00 05/23/2017 196376 RENVILLE COUNTY SHERIFF DEPT SUBPOENA -COURT FILE#43VB163458 60.00 05/23/2017 196377 ROCK HARD CONCRETE & MASONRY SIDEWALK ADJACENT TO NEW INCLUSIVE PLAYGROUND 5,950.00 05/23/2017 196378 RUHLAND, JEFF UB refund for account: 1-415-0450-4-08 10.82 05/23/2017 196379 RUNNING'SSUPPLY CLEANING WIPES 5.98 05/23/2017 196380 SCHMELING, TYLER FOOTWEAR REIMB 159.99 05/23/2017 196381 SCHUETTE, DONOVAN SAFETY FOOTWEAR REIMBURSEMENT 175.00 05/23/2017 196382 SCOTT COUNTY SHERIFF'S OFFICE SUBPOENA -COURT FILE#CR161876 70.00 05/23/2017 196383 SEPPELT, MILES TRAVEL EXPENSE REIMBURSEMENT 40.13 05/23/2017 196384 SHELLENBARGER, VIRGENE MMBA CONFERENCE -ALEXANDRIA (LIQUOR STORE) 125.19 05/23/2017 196385 SIMONSON LUMBER CO HOLLOW METAL FRAME DOOR - CIVIC ARENA 864.00 05/23/2017 196386 SIMPLEXGRINNELL LP EVENT CENTER CONTRACT 7/1/17-5/31/18 (FIRE SAFETY) 204.01 05/23/2017 196387 SOUTHERN WINE & SPIRITS OF MN MAY COST OF GOODS - LIQUOR 12,692.79 05/23/2017 196388 SPS COMMERCE INC WEBFORMS MONTHLY SUBSCRIPTION - CREEKSIDE 244.25 05/23/2017 196389 STANDARD PRINTING BUSINESS CARDS- PD 360.00 05/23/2017 196390 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 430.93 05/23/2017 196391 STREICH TRUCKING FREIGHT OUT FOR BAGGED SALES - CREEKSIDE 1,855.00 05/23/2017 196392 SUN LIFE FINANCIAL DENTAL CLAIMS FOR APRIL 11,033.55 05/23/2017 196393 TAPCO SCHOOL ROAD PROJECT -RADAR FEEDBACK SIGN (2) 6,108.00 05/23/2017 196394 TAPS-LYLE SCHROEDER CLEANED LINENS & TOPS -MAY 25.00 05/23/2017 196395 THOMSON REUTERS -WEST WEST INFORMATION CHARGES - LEGAL 829.34 05/23/2017 196396 TOWN & COUNTRY TIRE REPAIR LF TIRE- 2005 JEEP GRAND CHEROKEE 28.77 05/23/2017 196397 TRI COUNTY WATER MONTHLY COOLER RENTAL S AND WATER 350.50 05/23/2017 196398 TRIMBO, DAVID CARPET CLEANING/SHAMPOO - POLICE & DISPATCH 945.00 05/23/2017 196399 TWO WAY COMMUNICATIONS INC NEW RADIOS- FIRE (2), MACKTRUCK, BOOM TRUCK 1,340.74 05/23/2017 196400 UNUM LIFE INSURANCE CO OF AMERICA LIFE & LTD INSURANCE FOR JUNE 2,241.60 05/23/2017 196401 URBAN SPRITE MEDIA ADVERTISING FOR CREEKSIDE 750.00 05/23/2017 196402 USA BLUE BOOK EQUIP PARTS- WATER, SEWER, CREEKSIDE 468.52 05/23/2017 196403 VACEK, DOREEN GIRLS FASTPITCH REIMB 160.00 05/23/2017 196404 VIKING BEER MAY COST OF GOODS - LIQUOR 17,976.45 05/23/2017 196405 VIKING COCA COLA MAY COST OF GOODS - LIQUOR 229.10 05/23/2017 196406 VINOCOPIA INC APRIL COST OF GOODS - LIQUOR 3,042.64 05/23/2017 1196407 IWASTE MANAGEMENT OF WI -MN 4/17-4/27/17 DISPOSAL FEES 5,170.29 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 05/09/2017 - 05/23/2017 Check Date ------- i-0-------- 05/23/2017 Check ------------------- 196408 Vendor Name --------------------------------------------------------- WEBBERRECREATIONALDESIGNINC-W9 Description -------------TABLES-----UATI----ENTE----------------------------- OUTDOOR TABLES-AQUATIC CENTER Amount ---------,833.70 9,833.70 05/23/2017 196409 WELCOME NEIGHBOR HUTCHINSON NEW RESIDENT VISITS 240.00 05/23/2017 196410 WEST CENTRAL SANITATION INC. APRIL REFUSE SERVICE 46,273.69 05/23/2017 196411 WEST CENTRAL SHREDDING PAPER SHREDDING - CITY CENTER & PD 59.00 05/23/2017 196412 WINE COMPANY, THE MAY COST OF GOODS - LIQUOR 1,256.20 05/23/2017 196413 WM MUELLER & SONS STREET PATCHING, INCLUDING CITY CTR, WATER, LIQUOR 15,176.43 05/23/2017 196414 WOLD ARCHITECTS & ENGINEERS MASTER FACILITIES PLANNING 75% COMPLETE 3,952.20 05/23/2017 196415 WOODS, CANDICE MMBA CONFERENCE-ALEXANDRIA (LIQUOR STORE) 92.02 05/23/2017 196416 ZEBEC OF NORTH AMERICA SINGLE & DOUBLE TUBES -AQUATIC CENTER 1,222.71 Total - Check Disbursement 967,215.46 Department Purchasing Card Activity - April 2017 Date Dept Vendor Name Description Amount 04/07/2017 ADMIN MNEFILE City of Hutchinson vs. Pamela Commerford Court Fees 12.00 04/14/2017 ADMIN MINNESOTA SAFETY COUNCIL Safety Council Training Conference - Lien and JJ 1,100.00 04/17/2017 ADMIN MNEFILE City of Hutchinson vs. Sam Ulland Court Fees 107.00 04/11/2017 EDA EHLERS & ASSOCIATES INC Registration fee for Ehlers Public Finance seminar 45.00 04/28/2017 EDA LANDY LODGE BAR & GRILL Lunches for EDA Board meeting 99.20 04/17/2017 FINANCE FREDPRYOR CAREERTRACK 2-day Excel training seminar for Calyn and Angie 256.00 04/04/2017 FIRE COUNTRY INN&SUITES Fire School in Rochester MN, Peterson and J.Sturges 243.54 04/04/2017 FIRE COUNTRY INN&SUITES Fire School in Rochester MN, Peterson and J.Sturges 243.54 04/05/2017 FIRE BEST BUY Office Supplies, HDMI cable and adapter 59.98 04/10/2017 FIRE BEST WESTERN Jeff McKay Fire Investigation Class Coon Rapids 196.02 04/03/2017 IT WEB NETWORKSOLUTIONS Web page secure express 5.99 04/03/2017 IT AMAZON Surge protector water park 44.95 04/03/2017 IT AMAZON Phone cord motor vehicle 12.98 04/05/2017 IT STK SHUTTERSTOCK INC Marketing Images 110.23 04/05/2017 IT STK SHUTTERSTOCK INC Marketing Images 67.73 04/05/2017 IT STK SHUTTERSTOCK INC Marketing Images 5.98 04/05/2017 IT STK SHUTTERSTOCK INC Marketing Images 8.63 04/05/2017 IT STK SHUTTERSTOCK INC Marketing Images 56.43 04/06/2017 IT AMAZON Surface Pro chargers HUC 15.99 04/07/2017 IT AMAZON iphone cable for fire trucks 9.99 04/11/2017 IT WORTH DATA INC Inventory Scanners HUC 2,335.05 04/14/2017 IT WORTH DATA INC Shipping refund for HUC (41.05) 04/17/2017 IT AMAZON Phone charger EKilian 14.99 04/17/2017 IT AMAZON Phone chargerTKloss 14.99 04/10/2017 LIQUOR STORE SUPPLY Pricing gun labels 65.85 04/07/2017 PLANNING MINNESOTA DEPT OF LABOR & INDUSTRY Training class for Kyle Dimler 85.00 04/07/2017 PLANNING MINNESOTA DEPT OF LABOR & INDUSTRY Training class for Jim Tiegs 85.00 04/07/2017 PLANNING SEARS Water filter for city hall refrigerator 49.99 04/28/2017 PLANNING IFMA-MSP CHAPTER Registration for IFMA training session 40.00 04/13/2017 POLICE COURTYARD BY MARRIOTT SOTA Conference 289.94 04/13/2017 POLICE COURTYARD BY MARRIOTT SOTA Conference 289.94 04/27/2017 POLICE BEST WESTERN MCPA ETI Conference 327.00 04/03/2017 PRCE AMAZON First Aid Supplies 271.02 04/04/2017 PRCE AMAZON Indoor Playground Equipment 41.31 04/10/2017 PRCE ALL SPORTS AMERICA Tackle Football Jerseys 1,458.20 04/12/2017 PRCE SAFETYPRODUCTS Aquatic Center training supplies 1,346.41 04/20/2017 PRCE JNS GLOBAL Hand pruners and saws. 178.39 04/24/2017 PRCE CASH WISE FOODS Concession Products for Volleyball Tournament 32.94 04/24/2017 PRCE WAL-MART COMMUNITY Concession Products for Volleyball Tournament 13.83 04/24/2017 PRCE KWIK TRIP Concession Products for Volleyball Tournament 331.93 04/25/2017 PRCE UNIVERSITY OF MINNESOTA Tickets for Field Trip 45.00 04/26/2017 PRCE DISCOUNTMUGS.COM Concession Products for Aquatic Center Resale 420.00 04/03/2017 PUB WKS MINNESOTA POLLUTION CONTROL AGENCY Roberts-School Reconstruction Project NPDES Permit 400.00 04/03/2017 PUB WKS MINNESOTA POLLUTION CONTROL AGENCY Roberts-School Trails Project NPDES Permit 400.00 04/06/2017 PUB WKS UNIVERSITY OF MINNESOTA CONTLEARNIN MN Airports Conference Registration -John O. 255.00 04/13/2017 PUB WKS MN SOCIETY OF PROFESSIONAL ENGINEER MSPE Annual Conference Registration - Kent E. 85.00 04/19/2017 PUB WKS UNIVERSITY OF MINNESOTA CONTLEARNIN MN Airports Conference Registration - Eric I. 155.00 Total - Purchasing Cards 11,691.91 GRAND TOTAL 1978,907.37 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Second Reading and Adoption of Ordinance No. 17-772 Department: PW/Eng LICENSE SECTION Meeting Date: 5/23/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff r� Unfinished Business Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff recently received a request from the general contractor for the City's School Road & Roberts Road Reconstruction project (Letting No. 2/Project No. 2) to revise our City noise ordinance requirements relative to weekend days similar to the recently approved request for the Hutchinson High School project (please see attached draft Ordinance). Please note that this project will be commencing construction activities on May 15, 2017. City staff believes that this is a reasonable request and feels that the extended working hours will hopefully ensure that the City specified construction phasing schedule is satisfied by the contractor. BOARD ACTION REQUESTED: Second Reading & Adoption of City Ordinance No. 17-772 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 17-772 AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE SCHOOL RD SW/ROBERTS RD SW (L2P17-01) RECONSTRUCTION PROJECT Findings of the City Council: That a reconstruction project on School Road and Roberts Road (L2P17-02) is scheduled to commence on May 15, 2017. In order to have the project completed in a timely manner and to eliminate delays and additional expenses, as well as for the public good, governmental entities and their contractors and subcontractors may need to work longer hours than permitted in Hutchinson City Code §92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday. Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the School Road and Roberts Road Reconstruction Project (L2P17-02) from May 15, 2017, through November 3, 2017, and that specifically construction activities will be allowed between the hours of 7:00 a.m. and 10:00 p.m. on Saturdays and Sundays between the dates noted above. Adopted by the City Council this 23rd day of May 2017. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor Published: 05/24/2017 PUBLICATION NO. 8230 ORDINANCE NO. 17-772 AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE SCHOOL RD SW/ROBERTS RD SW (1-2P17-01) RECONSTRUCTION PROJECT Findings of the City Council: That a reconstruction project on School Road and Roberts Road (1-21317-02) is scheduled to commence on May 15, 2017. In order to have the project completed in a timely manner and to eliminate delays and additional expenses, as well as for the public good, governmental entities and their contractors and subcontractors may need to work longer hours than permitted in Hutchinson City Code §92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday. Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the School Road and Roberts Road Reconstruction Project (1-21317-02) from May 15, 2017, through November 3, 2017, and that specifically construction activities will be allowed between the hours of 7:00 a.m. and 10:00 p.m. on Saturdays and Sundays between the dates noted above. Adopted by the City Council this 23rd day of May 2017. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor (Publish in the Hutchinson Leader on Wednesday, May 24th, 2017.) HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Amendments to City Policy 3.27 - Leave Donation Department: Administration LICENSE SECTION Meeting Date: 5/23/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Policy 3.27 SickNacation Leave Donation is in place to assist regular employees when leave balances are depleted due to employees being absent because of a catastrophic illness or serious health condition affecting them or an immediate family member, for whom the employee is providing care. Currently, the policy allows an employee to receive up to 20 days of donated leave; however, the City Administrator may allow for additional donations only in situations where the employee is ill. It is proposed to amend the policy to allow the City Administrator to approve additional donations beyond the 20 days if an employee needs additional leave hours to care for an immediate family member, defined as a spouse or a dependent child, with a catastrophic illness or serious health condition. Fortunately, the situations when employees have needed leave donation do not occur on a regular basis; however, when an employee has exhausted their leave and other donated leave, it is a substantial hardship to have to take unpaid leave. This policy change can address that situation and ultimately depends on the amount of time that is donated by co-workers. It is requested that the City Council consider this policy amendment request. The policy with the proposed amendments noted is attached for your review and reference. BOARD ACTION REQUESTED: Consideration and approval of the amendments to City Policy 3.27 Fiscal Impact: $ 0.00 Funding Source: n/a FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Policy No. 3.27 CITY OF HUTCHINSON POLICY - Personnel - SICK/VACATION LEAVE DONATION DATE FEBRUARY 2000, APRIL 2007, MAY 2017 SOURCE SICK/VACATION LEAVE DONATION POLICY NO. 3.27 ADMINISTRATION The City of Hutchinson recognizes that a catastrophic illness and/or serious health condition of an employee or immediate family member (spouse or dependent child) may deplete an employee's available paid leave (sick/vacation) and/or accrued compensatory time3. This policy is meant to provide employees with the option of assisting fellow employees at such a time. Policy City employees having accrued sick or vacation leave will be allowed to donate a portion of such accrued leave to fellow employees experiencing a catastrophic illness and/or serious health condition suffered by the employee, the employee's spouse, or the employee's dependent child(ren). A catastrophic illness and/or serious health condition includes but is not limited to, heart attack, stroke, organ transplant, or other life threatening illness or debilitating condition as defined by a physician's diagnosis. The donation of leave from one employee to another shall be subject to the following terms and conditions. 1. An employee is only eligible to receive donated leave for time lost from normal work hours due to a life threatening disease or condition as defined, above. 2. An employee will be eligible to receive donated leave only after the employee's accrued sick, vacation, and compensatory time have been exhausted. 3. All requests to receive donated leave must be in writing to the City Administrator and must be accompanied by supporting medical data. The requests will be reviewed by the City Administrator and must be approved to become effective. 4. No full time employee will be allowed to receive more than a total of twenty (20) work days or 160 hours of donated leave for any single major life threatening disease or condition. A pe;t regular part time employee who earns accrued time will be allowed to receive up to a total of ten (10) days or 80 hours of donated leave for any single major life threatening disease or condition. 5. The City recognizes that all employees in need of donation may have limited accrued vacation leave, sick leave, and compensatory time due to various factors such as limited length of service, previous medical issues requiring use of sick leave, etc. Per the City Administrator's discretion, an employee who is personally experiencing or suffering from, or caring for a spouse or dependent child suffering from a serious catastrophic illness, and particularly a terminal illness, may receive more donated time than previously noted. The City Administrator will determine the amount of additional time that may be received provided the hours are so donated by fellow employees. (NOTE: Thi r FGViSi„n rlr-ocS Aet apply if � illnocScS1ho.;l+h nr_nrlitir_n is; reiated to a spe iso Gr depeRdeRt G14 \ 6. An employee may only use donated leave up to the time of eligibility for a long-term disability benefit (if applicable), or for the maximum number of days allowed to be donated, whichever occurs first. 7. A full time employee may donate no more than sixteen (16) hours of leave per calendar year to a single fellow employee. This shall not be construed to prohibit donating sixteen (16) hours per year to additional employees. A part time employee may donate no more than eight (8) hours to each requesting employee per calendar year. Leave donations will be calculated using time and not an equivalent cash amount. 8. An employee who is donating paid leave must do so from the employee's accrued sick and/or vacation leave balance. 9. A written request to donate leave must be made to the Human Resources Director on forms designated by the City for that purpose. The Human Resources Director shall submit all requests to the City Administrator for final approval. All donations made will be kept confidential. 10.The City Administrator shall have the right to deny use of donated leave or limit its use if it is determined to be in the best interests of the City of Hutchinson. The Finance Department (as part of the payroll function) will subtract donated leave from the donor's accumulated balance and credit the donated hours to the requested employee. Donated time will be processed and used by the date of submission until the eligible amount of donated leave is reached. Contributions of leave hours exceeding the eligible amount will be returned to the donating employee, and will not be transferred. HUTCHINSON CITY COUNCIL CityafA Request for Board Action 1 Agenda Item: Consideration of Approving purchase of Rotochopper grinder Department: Compost LICENSE SECTION Meeting Date: 5/23/2017 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As brought forth to Council in January of this year, the Compost Fund has budgeted to replace the Vermeer HG525 horizontal grinder that it employs. Staff utilized the public bid process (Publication #8224) and received four bids, please see attached documents for specific bids received. The City has also received confirmation from McLeod County that the City may retain the residual trade-in value of the current machine. Again, as you may know, the current machine was purchased by McLeod County in 2002 and ultimately turned over to the City immediately for operations. Since then, the City (Compost Fund) has incurred all operational, maintenance and repair expenses. Two of the four bids received were rather competitive to each other with the Rotochopper coming in at $416,277, $8,183 less than the Vermeer machine at $424,460. The Rotochopper and Vermeer machines both meet required specifications. The remaining two bids received from THECO Inc and Rule Steel did not fully confirm to the bid specifications. Comparing the current machine to the proposed machine(s); the current Vermeer HG 525 is a 593HP machine whereas the Rotochopper FP -66 machine is 630HP and the Vermeer HG6000 is a 755HP machine. During the equipment demonstrations, the Rotochopper's production rates prove to decrease the overall hours spent on wood waste processing by approximately 350 hours, annually. This includes the hours spent coloring mulch which currently is done through a separate stand alone machine. As time as progressed so has technology with the machines. More so in terms of now being able to color mulch through the machine while doing the second grind. Our current process is a "4 touch" process. We currently grind the material, then screen it to remove fines, regrind for consistent sizing and then handle it one last time to run it through the mulch colorizing machine. Acquiring a new grinder will allow us to transition to a "3 touch" process; grind, screen and then regrind and color in one step. This minimizes a touch saving in staff hours, loader hours and overall increasing the efficiencies of the operation, not to mention fuel savings. Under current operations with current equipment, our colored mulch production is approx 85 yards per hour, producing colored mulch through the grinder will take this production level to approx. 250 yards per hour. If approved, we intend to finance the purchase for 5 years with Key Equipment Finance with a favorable interest rate of 2.75%. Please see the included Creekside- Grinder Financing worksheet for more information I will happily entertain any further questions you may have either at or prior to the meeting. BOARD ACTION REQUESTED: Approve/Deny the purchase of the Rotochopper FP -66 horizontal grinder for $416,277.00 from Rotochopper Inc. Fiscal Impact: $ 416,277.00 Funding Source: Compost Fund FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 416,277.00 Total City Cost: $ 416,277.00 Funding Source: Compost Fund Remaining Cost: $ 0.00 Funding Source: Creekside Soils Horizontal Grinder Bid Tabulation Publication # 8224 Bid Opening at 2:00pm, 4126/17, City Council Chambers, Hutchinson City Center Dealer Rotochopper RDO Eqpt Rule Steel THECO Inc Make Rotochopper Vermeer Diamond 2 CB] Model FP66 HG6000 DZH4060 5400BP Model Year 2017 2017/2018 2017 2017 All forms completed and submitted? YIN YES YES NO NO Does the machine proposed meet each spec? YIN Engine (HP) YES YES YES NO AlternatorlBattery YES YES NO NO Fuel Tank YES YES YES NO Wiring YES YES YES NO Clutchlt7rive System YES YES NO YES RadiatorlScreen YES YES YES YES Hydraulic System YES YES YES NO HammermifllAnvil YES YES NO NO Screens YES YES YES NO Coloring System YES YES YES YES Discharge System YES YES NO YES Air Compressor YES YES NO YES Trailer/Undercarriage YES YES YES YES Operator Controls YES YES NO YES Feed System YES YES NO NO Safety Devices YES YES NO YES Spare Parts YES YES YES YES Workmanship YES YES YES NO Service & Locations YES YES NO YES Manuals YES YES YES YES Training YES YES YES NO MFG Warranty YES YES YES NO Powertrain Warranty YES YES YES NO Purchase Price, Delivered $470,477.00 $493,960.00 $629,690.00 $692,950.00 Trade-in Value $60,000.00 $75,000.00 $65,000.00 $55,000.00 Ext. Powertrain Warranty Price $5,800.00 $5,500.00 $6,330.00 $6,500.00 Maximum Total Cost $41$,277.00 $424,460.00 $571,020.00 $644,450.00 $0 -DO $0.00 $0.00 Estimated Delivery Date (from time of order) 8-10 weeks Within 90 days 120 days 22-26 weeks $8,183.00 Creekside - Grinder Financing Lender Cost to Finance Key Equipment Finance [13 $ 416,277 5 -Year Debt Total Annual Annual Interest Interest P&I Paid 2.75% $ 87,833 $ 22,887 Northland Capital [1 ] $ 416,277 3.51% $ 89,096 $ 29,295 G.O. Debt 416,277 Issuance Cost (2.5%) 10,407 Total G.O. Debt [2] 426,684 2.20% $ 91,051 $ 28,570 (int + costs) [1 ] Payments are made annually. in advance (first payment is ail principal) [2] Payments are made annually, in arrears. Loan Amortization Schedule Key Equipment Finance, Inc Beginning 2.75% Total Ending Balance Principal Interest P&I Balance Year 0 $ 416,277 $ 87,833 $ - $ 87,833 $ 328,444 Year 1 328,444 78,801 9,032 87,833 249,644 Year 2 249,644 80,968 6,865 87,833 168,676 Year 3 168,676 83,194 4,639 87,833 85,482 Year 4 85,482 85,482 2,351 87,833 - Totals $ 416,277 $ 22,887 $ 439,164 May 8, 2017 Key Equipment Finance, Inc. 8170 Old Carriage Court North To: Andy Reid Suite 200 4c"'. City of Hutchinson Shakopee, MN 55379 Phone 952-465-3950 Key Government Finance is pleased to present the following proposal for the transaction described below: LESSOR: LESSEE: PROPERTY: EXPIRATION: LEASE QUOTE: Key Government Finance, Inc. City of Hutchinson New Rotochopper Grinder June 8, 2017 Amount Rate Payments Payment Pmts 1 Term Adv.1 Arr. Factor Year $416,277.00 2.75% $87,832.75 21.099593% 1 5 Years Advance $416,277.00 2.85% $74,343.31 17.859096% 1 6 Years Advance LEASE: This is a tax-exempt, municipal government lease with the title to the property passing to Lessee. This is a net lease under which, all costs, including insurance, maintenance and taxes, are paid by Lessee for the term of the lease. NOTES: Transaction must fundlfund to escrow by lease proposal expiration date. APPROVAL: This proposal, until credit approved, serves as a quotation, not a commitment by Lessor to provide credit or property. Lessor acceptance of this Proposal is subject to credit; collateral and essential use review and approval by Lessor. The interest rate quoted herein assumes that the interest component of the Payments is exempt from federal income tax. Lessor will provide a taxable financing proposal if it is determined that the financing will not qualify for tax-exempt interest rates. The financing contemplated by this proposal is subject to the execution and delivery of all appropriate documents [in form and substance satisfactory to Lessor], including without limitation, to the extent applicable, the Master Lease Agreement, any Schedule, financing statements, legal opinion or other documents or agreements reasonably required by Lessor. The quoted interest rate assumes the Lessee designates the Lease as "bank -qualified" pursuant to Section 265{b} of the Code. Thank you for the opportunity to present this proposal. if you have any questions, please contact me at my number or e- mail address below. If you wish to accept this proposal, please do so by signing below and returning this proposal to me via FAX or e-mail. Upon receipt of this proposal, Lessor will promptly begin its credit, collateral and essential use review process. Sincerely, Scott Baer 952-465-3950 scoff. baerQkey. com Proposal Accepted by Lessee: Title: Date: May 3. 2017 (9 NORTHLAND CAPITAL [Culp-urNr FINAMC! FORMAL P ROPOSAL 011LI OR. CRF:EKSIDE SOILS Signature: • 'Phis is a financelowncrship contract. No residual value. Typed Name & Title • Fixed interest rate For the five (S) year term. Hall:: EQUIPMENT: ROTO GRINDER OPTION 1 Acquisition Cost: $416,277.00 'Perm: Five (5) years Down Payment: $0.00 Payment Mode: Monthly in Arrears Trade In: $0.00 Interest Rate: 3.590% Principal Balance: $416,277.00 Rate Factor: 0.018232 OPTION 2 Acquisition Cost: 5416,277.00 Term: Five (5) years Down Payment: $0.00 Payment Mode: Annual in Advance Trade [n: $8.00 Interest Rate: 3.510% Principal Balance: 5416,277.00 Rate Factor: 0.214032 First Payment Due: One Month from Cause Payment Amount: $7,589.59 First Payment Due: At Closing Payment Amount: $89,096.43 * This is a Droposal oniv and is not a commitment to finance. This pronosal is suhiect to credit review and approval and proper execution of mutually acceptable documentation. Failure to consummate this transaction once credit approval is granted and the documents are drafted and delivered to Obligor will result in a documentation fee being assessed to the Obligor. 4+ 'Chis transaction must he credit approved, all documents properly executed and rctumed to Northland Capital and the transaction 110 nded on ALL proposals on or before October 4, 2016. If funding does not occur within that time -frame. or there is a change of circumstance �,6ich adversely affects the expectations, rights. or security of Obligee or its assignees. then 0b]igec or its assignees reserve the right to adjust and determine a new interest rate tactor and payment amount, or «ithdraw this proposal in its entirety. • This transaction must be designated as tax-exempt under Section 103 of the Internal Revenue Code of 1986 as amended. • OBLIGOR'S TOTAL. AMOUNT OF TAX-E\EM PT DEBT TO 13E ISSUED 1N THIS CALENDAR YEAR WILL NOT EXCEED THE $10,000,000 1.1%1IT, OR THE INTEREST RATE IS StIBdECT'r0 CHANGE. Northland Capital CRF,VKSIDF. SOILS Signature: Typed Name & Title Hall:: CreeSide April I Ooh, 2017 Attn: Sales Department/Representative CreekSide Soils 1500 Adams St. SE Hutchinson, MN 55350-7011 320-587-6762/Fax 320-234-5649 Your company is invited to bid on a new, trailer mounted, high speed horizontal wood grinder. This equipment will be operated at the CreekSide Soils Composting Facility located in Hutchinson, MN 55350. If you are interested in providing a hid, your completed in -full document, pages 6 thru 14, must be received no later than 2:O0PM Central Time Wednesday, Aril 26"' 2017. The following methods are acceptable for sending the bid documents: Mailing address- Creekside Soils Horizontal Grinder Bid 1500 Adams St SE Hutchinson, MN 55350 Email- akosekoacreeksidesoils.com Please contact me by phone (320) 234-5684 or by email, akoseka creeksidesoiIs.com, if there are any questions regarding this request for equipment bid. CreekSide Soils is an Enterprise Fund of the City of Hutchinson, MN. Thank you, Andy Kosek, CreekSide Soils General Manager Page I of 14 A. GENERAL INSTRUCTIONS TO VENDORS "CreekSide Soils, CreekSide" or the "City" in this document refers to the City of Hutchinson, 11 l Hassan St. SE, Hutchinson, MN 55350. Purchase documents consist of the following: a) General instructions to vendors b) Scope and purpose c) purchasing process d) Detailed specifications These specifications represent the minimum requirements. You may specify items that you feel would meet the requirements identified in the Scope and Purpose section of this document. Naturally, you may specify any item that exceeds these minimum specifications. Any deviations should be clearly noted. Your bid and supporting documents must include a description of the equipment, detailed specifications, and the total price. Any exceptions for missing components shall be duly noted in the written bid. The bid you provide must be adequate so the City may analyze the equipment for use. The city understands that the bid does not require payment of sales tax, under Section 297A.25, Subdivision 28 of the Minnesota Sales Tax and Use Law (Resource Recovery Facility Exemption Certificate). In the event it is determined sales tax is to be paid, the payment will be the responsibility of the city. The city reserves the right to reject all or parts of bids and to waive any informalities and irregularities. No contract exists until authorized by action of the City Council. Copies of the specifications wil[ be furnished upon request by contacting CreekSide Soils. Remit bids b , 2:OOPM Central Time, Wednesday, Aril 26''' 2017. Please, mail your bid to: or Email to: CreekSide Soils akosek@creeksidesoils.corn Horizontal Grinder Bid 1500 Adapts St. SE Hutchinson, MN 55350 All inquiries and other correspondence to this request for bid or these specifications. both prior to and subsequent to the letting of the related contract are to be with and addressed to: Andy Kosek CreekSide Manager CreekSide Soils City of Hutchinson 1500 Adams St. SE Hutchinson, MN 55350 Phone: (320) 587-6762 akosek cr creeksidesoils.com Page 2 of 14 INSTRUCTIONS TO VENDORS I. Bid shall be purchase price, in full, as outlined on the Bid Tabulation sheet. The bid shall include delivery, unloading, and set-up of the equipment proposed. Machine shall be delivered to CreekSide Soils Composting Facility, 1500 Adams St. SE, Hutchinson, MN 55350. 2. Payment to vendor by CreekSide Soils will be made within 35 days of receipt of an invoice and an acceptable machine. 3. Attached specifications are the procurement specifications for this machine. 4. The bid steal I be received and opened no later than 2:00 PM Central Time, Wednesday, April 264, 2017. 5. The bid shall be delivered using either the following method: Mail: Creekside Soils Horizontal Grinder Bid 1500 Adams St SE Hutchinson, MN 55350 Email: akosek a creeksidesoils.com 6. These specifications are intended to allow equipment vendors of varied manufacture to bid this machine. Standard specifications of any machine will be consulted if any questions arise during the evaluation of these bids. 7. All prices and bids must be typed or clearly printed. No erasures are permitted. Errors may be crossed out and corrections typed or clearly printed adjacent and initialed by the authorized representative signing the bid. 8. All line items on the Bid Summary Document must be filled out in order for the bid to be valid. This includes the warranty. 9. All bids must be dated and signed with the firm's name and address and authorized representative name. I0. All bids shall remain firm for at least ninety (90) days from the bid due date. 1 1. CreekSide Soils reserves the right to reject any and all bids, waive any formality and accept in whole or in part any bid or bids as may be deemed to be in the best interest of CreekSide Soils. 12. The delivery date is a part of the bid and must be specified on the Bid Summary Document. 13. The Bid Summary Document must be completely filled out where requested. Page 3 of 14 B. SCOPE AND PURPOSE These specifications are intended to provide general description for the purchase of- One f One new and unused fully assembled, trailer mounted, diesel powered, high speed horizontal wood waste grinder. This equipment will be utilized at the Cteekside Soils Composting Facility. The equipment shall be capable of rapidly and efficiently processing wood waste, green waste and scrap construction wood waste into a desirable finished product. C. PURCHASING PROCESS Receiving reguests for information from potential vendors. The City encourages questions From vendors. Vendors, or their representatives, are invited to establish the contacts with City staff they feel are necessary to gain an understanding of the City's operation and equipment needs. The purpose of communication between vendors and the City is to provide information necessary so vendors can present a bid they feel will best suit the City's equipment needs. 2. Responding to vendor requests. Any questions that vendors may have regarding specifications, the purchasing process, or the equipment needs will be answered as soon as possible after they are received. it is the City's intent to provide open, honest communication with vendors regarding equipment needs and outcome expectations. Vendors prepare their rids. Vendors prepare bids they feel will hest suit the City's equipment needs. Vendors are encouraged to identify the unique features or characteristics of the equipment they are proposing. 4. Analyzing the quotes. Once the City receives bids, City staff members will analyze each proposal. If questions arise during the analysis, they will be noted and vendors will be contacted for answers. Analysis is the most critical step for the City, so vendors are encouraged to include as complete a package of information as possible. 5. Scheduling pre -purchase inspections, demonstrations, and reference checks if necessa . Based on its analysis, the City may request vendors to offer an inspection, demonstration or have vendors prepare a list of references for similar processing equipment. The purpose of any inspection, demonstration, or reference check will be to dctcnninc ifthe equipment proposed is suitable for the City's equipment needs. Fr. Presenting bids that meet minimum expectations to the City Council. Once all quotes are analyzed, those that meet minimum requirements will be presented to the City Council at one of their regularly scheduled meetings. The City Council has the final authority to accept, reject, or request modifications to a quote. The City Council is the final purchasing authority. No purchase agreement is valid until it is approved by the City Council. Naming a successful bidder. City Staff will announce a successful bidder after their analysis. In determining the successful bidder, the City may take into consideration not only the lowest price offered, but also the actual capability of a vendor to provide the proposed equipment. The City may exercise reasonable discretion in determining who is the lowest responsible bidder. The City may consider, in addition to the bidded price, the quality, suitability, and adaptability of the equipment for its intended use. The City may also consider, in addition to price, the proximity of repair and service facilities. The Hutchinson City Council reserves the right to reject all or parts of bids and to waive any informalities and irregularities. Page 4 of 14 The City must deem a vendor as being responsible. "Responsible" means that the vendor is capable of providing the proposed equiment, is financially responsible, and displays integrity, ability, skill, and the likelihood of providing faithful and satisfactory service. Once a successful bidder is named, City staff members will meet with the vendor to determine any final information neccessary. At this time, matters specific to the vendor's proposal will be clarified. 8. Issuingpurchase order for the equipment. Once the arrangements are made with the successful vendor and a purchase agreement is signed, the City Administrator and/or the City Finance Director will issue a purchase order for the entire amount stated in the accepted quote, which is considered the full purchase price for the equipment. After purchase orders are issued, the equipment can be delivered pursuant to terms of bid package. if them; are change orders to the equipment authorized, the vendor will provide a detailed description of the changes, along with the associated deductions or charges. 9. Receiving and inspectin the a ui ment. Before accepting the equipment, the City will conduct inspections using private contractors, or internal staff. These inspections are made to ensure that the equipment ordered was received, is operable as designed, and that all approved specifications were met. Any deficiencies will be noted and the vendor will have to correct thein before the City accepts the equipment. 10. Final acceptance of the equipment. Once all deficiencies noted during any inspections are corrected, the equipment will be accepted. 11. Vendor to submit invoice. Payment to vendor by the City will be made within 35 days of receipt of an invoice and an acceptable machine. The invoice shall be dated no earlier than the date of final acceptance, after equipment delivery. Page 5 of 14 DEALER: Rotochopper Inc BRAND: Rotochopper MODEL: FP -66 D. DETAILED SPECIFICATIONS FOR TRAILER MOUNTED HORIZONTAL GRINDER Bidder shall complete every item in the specifications with a check mark to indicate the item being bid, bid exactly as specified, or a description to indicate any deviations from item being bid from the specifications. Bidder may bid alternate specification items with ars explanation. EQUIPMENT One new and unused fully assembled, trailer mounted, diesel powered, high speed horizontal wood waste grinder with the following minimum specifications. All machines must have at least a 5 year production history. Any items appearing in the manufacturer's regular published specifications are assumed to be in the "Bidder's Proposal." Any additions, deletions, or variations from the manufacturer's regular published specifications must be outlined in the detailed specifications below. GENERAL This machine will be utilized at the CreekSide Soils Composting Facility. The following bid specifications are for a trailer mounted horizontal wood grinder that must be capable of rapidly and effectively processing wood waste, green waste, and scrap construction wood waste into a desirable finished product and shall be a standard production model equipped with standard equipment per manufacturer's published specifications and the items specified herein. YEAWMAKFUMODEL- of unit being bid: 2017 Rotochopper FP66 YEAR MODEL BEGAN PRODUCTION- of unit being bid: 'Flt"E-Iry 2011 The following machine shall be traded in on the purchase of the new trailer mounted horizontal wood grinder, trade in value shall be included on page 14: 2003 Vermeer, Model HG525, SIN 1VRU4337021000142, approx. 4,600 hours Awarded Bidder shall be responsible for transportation of the trade-in machine and its components. Machine may be inspected at the CreekSide Soils Composting Facility, 1500 Adams St. SE Hutchinson, MN 55350, during regular business hours Monday -Friday from 8:00am-4:00pm. Page 6 of 14 RNC CNV Diesel engine, C-18 Caterpillar turbocharged, air to air cooled with minimum 500 horsepower and maximum of 775 horsepower. The air cleaner shall have a dual pleated primary and secondary filter with pre -cleaner. Engine shall be equipped with all components necessary to operate upon delivery and all engine safety parameters appropriately set to proper temperature and pressure thresholds. Engine shall be equipped with a 120 volt block heater. MBid per specifications or list of comparable specifications. ALTERNATOR AND BATTERIES It shall be a minimum of 95 amperes, 24 volt system and have remote jumper cable connections. All electrical circuits shall have circuit breaker/spade style fusv, protection. The unit shall be equipped with two (2) Group 8-D batteries with an electrical battery ground disconnect. The battery box shall be easily accessible. RBid per specification or list of comparable specifications. FUEL TANK Fuel tank must have enough capacity for the machine to run for a minimum of 12 hours. Fuel system shall be equipped with a lockable fill cap with fill caps accessible from both sides of machine. Fuel gauge shall be located on operator control panel. ❑ Bid per specification or list of comparable specifications. WIRING All wiring will be assembled connectors and will be properly insulated and moisture sealed. All wire passing through bulkheads and partitions shall have rubber grommet for chafe protection. MBid per specification or list of comparable specifications. Page 7 of 14 CLUTCHIDRIVE SYSTEM The grinder shall be equipped with a hydraulically actuated PT Tech wet clutch rated for a minimum of 700 horsepower, with its own oil reservoir of a minimum of 20 gallon capacity. Bid per specification or list of comparable specifications. RADL4,TORISCRE,EN Heavy duty engine and hydraulic coaling system with a timed and manual reversible fan for radiator cleaning. MBid per specification or list of comparable specifications. HYDRAULIC SYSTEM The hydraulic system must have a minimum tank capacity of 95 gallons, charge and return filters, a fan cooled hydraulic oil radiator to keep oil from overheating, and a 120 volt hydraulic tank heater installed. MBid per specification or list of comparable specifications. 1IAMlVI.i+:.KMILL AND ANVIL The hammer/cutter mill shall be of a drum -type with a down -cut mill design (up -cut grinders will not be considered). There shall be at least (20) double sided bits (installed) and rotor width of at least 60" and tip diameter of at least 36" with replaceable liner wear plates on inside of rotor throat and capable of processing logs with a diameter of at least 26". The anvil shall be separate of the in -feed drive system and baited, or clamped, in place for ease of replacement. MBid per specification or list of comparable specifications. Page a of 14 SCREENS Screens shall be made of wear resistance type steel. Machine may be equipped with a hydraulic screen handler to allow for ease of maintenance and screen replacement. Machine shall utilize a two piece screen. One set of screens shall be included in price and installed in machine at delivery, screen size(s) is at discretion of Creekside Soils' staff. ® Bid per specification or list of comparable specifications. COLORING SYSTEM Machine shall be equipped with a mulch coloring system that is capable of handling a variety of colors and shall be able to achieve a minimum production rate of 250 yards per hour of processed material. The coloring system shall be programmable to allow for a variety of colors -and mixture application rates (mixture rates will vary on pounds of colorant per yard of material as well as gallons of water per yard colored). End product quality must meet customer specifications. Bid per specification or list of comparable specifications. DISCHARGE SYSTEM Discharge conveyor(s) must be of v -cleat design and at least 48 inches wide. Head pulley will be magnetic for metal removal and metal collection chute shall be installed. Minimum stacking height of 14 feet is required. Stacking conveyor shall fold in a 'manner that is of legal height for transport. ElBid per specification or list of comparable specifications. AUXILLARY AIH COMPRESSOR Air compressor shall have a tank size of 30 gallons and a minimum of 25 cfm at 175 PSI. A retractable hose reel and a minimum of 50 feet of %x" air hose shall be included. All components listed shall be mounted to the machine in an area that is not subject to grinding debris or direct road spray. Bid per specification or list of comparable specifications. Page 9 of 14 TRAILER/UNDERCARRIAGE Machine shall be trailer mounted and equipped with the appropriate number of axelslwheels to comply with the State of Minnesota legal bridge weights. Machine must be equipped with road legal LED lighting. Machine must be equipped with a fifth -wheel hitch. Machine must be equipped with a hydraulic landing gear. RILid per specification or list of comparable specifications. OPERATOR CONTROLS A fully functional operator's station/panel and standard remote control is required and must have the minimum following functions. Minimum required functions on remote control(s): I, Compression roller lift/down pressure 2. Compression roller reverse 3. Compression roller speed 4. Infeed conveyor speed S. Engine RPM up/down 6. Discharge conveyor start/stop 7. Discharge conveyor raise/lower 8. Engine shut down 9. Colorizer functions 10. Radiator cooling fan (forward/reverse) 11, Auto feed (on/off and mode selection- Smart Grind/Auto Reverse) Minimum required controls on operator interface/control panel: I. All controls/functions listed above on remote control 2. Machine parameters (adjustiset) 3. Rea[ time engine and machine performance data m4. Service faults/diagnostics 4;. Fuci gauge 6. Emergency engine stop MSid per specification or Iist of comparable specifications. Page 10 of 14 FEED SYSTEM The feed system must meet the following requirements to be loaded and operated by one person in either a front-end loader or excavator without having to control feed manually. Feed conveyor hydraulically driven, variable speed steel slat infeed conveyor of a minimum of 60" wide and 16 ft, long. Feed system automatically stops, reverses, and restarts to maintain engine RPM. Feed roller shall be a dimension of at least 32"xW'. Hopper height no more than 9 ft. from ground. RIBid per specification or list of comparable specifications. SAFETY DEVICES Engine will not start if any function is engaged. 5 lb. Fire extinguisher. The machine shall have an impact detection system that can detect ungrindabie objects, thereby, minimizing the potential damage from the ungrindables. The detection system shal l reverse and stop the infeed conveyor and infeed rol ter when impact is detected. ❑� Bid per specification or list of comparable specifications. SPARE PARTS- to be included in bid price Description Ouantity Compiozc sGt of tcethAips and hardware i Additional set of screens- customer's discretion l Bid per specification or list of comparable specifications. Page 11 of 14 WORKMANSHIP All workmanship, welding, and construction shall be subject to inspection and approval. All grease points shall be reached from ground level. R1Bid per specification or list of comparable specifications. SERVICE & LOCATION(S) Bidder shall have a service facility located within 75 miles of the CreekSide Soils Composting Facility capable of providing service to the machine in any and all aspects of potential issues, including but not limited to: machine updates, warranty items, repair work from operational damages and general maintenance items. Bidder shall also have a mobile service unit capable of servicing and/or troubleshooting the machine on-site, when necessary and applicable. Bid per specification or list of comparable specifications. ""TWO YEARS OF Sl -ANNUAL SERVICE VISITS BY A ROTOCHOPPER FACTORY CERTIFIED TECHNICIAN INCLUDED AT NO COST." MANUALS One (0 -operating manual, one(/) -full parts manual, ane(1)-Tull servicelmaintenance manual shall be provided at the time of delivery. F719id per gpaeiFcation or HR* nfc­p­m3 Page 12 of 14 TRAINING Successful bidder shall furnish at minimum 2 days of maintenance and operator training at the CreekSide Soils Compost Facility. EB id per specification or list of comparable specifications. **TU$TION, LODGING AND ACCOMODATIONS TO ATTEND ROTOCHOPPER OPERATOR MAINTENANCE AND OPERATION "ROTO -SCHOOL' HELD IN FEBRUARY INCLUDED AT NO COST FOR TWO OPERATORS,*`*" MANUFACTURER'S EQUIPMENT WARRANTY Bidder shall furnish a manufacturer's warranty, a minimum of 1 year after date of delivery, or 1,000 machine hours, whichever comes first, on all parts and labor to repair an inoperative machine, Warranty shall not include extraordinary repairs due to fires, theft, vandalism, accidents, operator or mechanic actions or non -actions resulting in the cost of repair parts and/or labor. Extended Powertrain/Engine warranty for a period of 5 years/3,540 hours to be listed as an option. Warranty does not include costs of repair or replace parts normally consumed in day-to-day operations. (i.e.-Iubricating ails, filters, grease, fuel, antifreeze, batteries, lights and bulbs, brake linings, all hoses, hydraulic fluids, all belts, cleaning, painting, etc.). BID TERMS AND CONDITIONS Bids shall be submitted on the forms provided, pages b thru 14. Bid price for the power train warranty period beyond the manufacturer's standard warranty must be included. All other items ori the bid and warranty tabulation forms must be completed for quote to be considered. BID AWARD CreekSide Soils, at its option, will award the bid to a successful bidder within 90 days of bid closing date. CreekSide Sails shall be the sole judge in making such award and will consider price, quality, equipment design, warranties, adherence to specifications, economy of the machine for the use intended, and testimonials from owners of like machines. CreekSide Soils has the right to reject any or all bids. Page 13 of 14 TRAILER MOUNTED HORIZONTAL WOOD GRINDER BID AND WARRANTY 'TABBULATION AND BID SUMMARY DOCUMENT MACHINE Make Ratachopper Model FP65 Production Year 2017 GUARANTEED BUY-BACK SHEDULE The CreekSide Soils Compost Facility shall have the option to return the machine to the dealer at any time of the following periods after delivery, and the dealer agrees to repurchase the machine at these depreciated figures, to be paid in cash to the entity. I year or 500 Hours (whichever comes first) $386856.00 _ 2 years or 1000 Hours (whichever comes first) $ 309485.00 3 years or 1504 Hours (whichever comes first) $ 247588.00 4 years or 2000 Hours (whichever comes first) $'198070.00 5 years or 2500 Hours (whichever comes first) 845 _,QO The above option will enable CreekSide Soils to dispose of an unsatisfactory machine or dispose of a machine that no longer meets the needs of the entity. PURCHASE PRICE- DELIVERED $470477.00 LESS. TRADE-IN OF USED EQUIPMENT $60,000.00 ADD: EXTENDED POWER TRAIN WARRANTY $5,800.00 MAXIMUM TOTAL COST $416,277.00 ESTIMATED DELIVERY DATE 8-10 weeks from signed order and deposit or issuing of PO BIDDER'S NAME (print) Michael Hundt BIDDER'S SIGNATURES DATE 4-26-2017 REPRESENTING Rotochopper Inc. ADDRESS 217 West Street CITY Saint Martin STATE MN TELEPHONE 320-548-3586 FAX 320-548-3372 E-MAIL ADDRESS mhundt@rotochopper.corn Page 14 of 14 ZIP 56376 nil k ,l�� Rotochopper, Inc. 1 217 West Street: Pd Box 295 1 St. Martin, MN 56376 I P: 320-548-3586 1 F: 320-548-3372 For: Andy Kosek QUOTATION BB: 30633 Creekside Solis Quoted by Michael Hundt 1500 Adams St. SE On 4!1212017 Hutchinson, MN 55350 Estimated shipping date To be determined Terms 20% Down, 80% when shipped FOB St. Martin, MN FP66 Mobile diesel powered wood fiber processor 630 HP CAT C18 engine with automatic load regulation, PT Tech hydraulic clutch, 340 gallon fuel tank Radiator pre cleaner and 51b Fire extinguisher Hydraulic oil cooler Noise reduction muffler Reversible radiator fan with adjustable purge cycles and pre -cleaner Domed slat infeed conveyor with dual hydraulic drives (66" W x 16' L) High torque powerfeed with serrated traction plates and dual hydraulic drives (32" D x 66" W) Gap -less infeed transition and patented Slab Ramp adjustable shear plane Down -cut mill designed for precise particle size and texture control Patented replaceable mount rotor with 28 tooth mounts (36" D x 66' W) Patented Power Application System (PAS) I Cc]orzes with complete skid mount Hydraulic screen installation system with shear pin protection Roller -bed under rotor conveyor (48" W x 21' L) Folding truck loading discharge conveyor with magnetic, head pulley Digital control system with advanced monitoring and diagnostics Wireless remote control system StopWatch monitoring system Trailer mount with three 25,000 Ib ax€es, hydraulic landing gear, lighting, brakes, and fifth -wheel hitch Standard Warranty Weld -on rotor rakers Factory Warranty To 1 Year CAT Engine Warranty: 60 Month 3500 Hour Platinum Level Coverage 3" Baffled square hole screen [Installed At Factory] 4" Open square hole screen [Installed At Factory] Hardfaced indexable teeth (single hardface overlay per side: 1 bait, nut, & lack washer per tooth) Commissioning & Training Delivery to Hutchinson, MN 51 miles total 4" Baffled square hole screen 6" Baffled square hole screen RS Hardfaned inderahlq t—tYh fwx}ra harrlfarinn HH. f-, oh - 1— lean yr..nHa• � bolt, nut. & lock washer per toothy Air compressor with 12,5 HP engine and hose reel (25 cfm @ 175 PSI) 120V Engine Block and Hydraulic Tank Heater Govemmental Entity Discount -- 4% of total list Abrasion package with mill liners and extra rotor herdfacing Two years of bi-an nual service visits by a Rotochopper factory certified technician Tuition, lodging & accommodations to attend Rotochopper operarer maintenance and operation school for (2) operators Total $5,800.00 C, n-ar_ nn ($19,394-48) $7,740.00 $0.00 $0.00 Trade in Vermeer HG525, SIN:1 VRU4337021000142, Hours:4500 ($60,000.00) Additional Suggested Options Not Included in Price Total Cross -belt magnetic conveyor Discharge head pulley dust hood Notes: Page T of 2 $416,277.00 Check to Customer Sales Rep include initials initials $14,675.00 — $ 1,400-00 — Rotochopper, Inc. 1 217 West Street; PO Box 295 I St. Martin, MN 56376 1 P: 320-548-3586 1 F: 320-548-3372 For: Andy Kosek QUOTATION BB; 30633 Creekside Soils Quoted by Michael Hundt 1500 Adams St. SE On 4/12J2017 Hutchinson, MN 55350 Estimated shipping date To be determined Terms 20% Down, 801 when shipped FOB St. Martin, MN FP66 Mobile diesel powered wood fiber processor Rotochopper agrees to the guaranteed buy back values listed on the brd farm based an the machine being Operated and maintained within the guidelines in the owners manual. Rotchop per reserves the right to have a factory trained Service Technician perform an inspection to insure the machine has been properly operated and maintained prior to Creeskside Soils executing the buy back option. This quotation is valid for 30 days from the date above. All taxes, levies, duties, or other governmental fees are the res puns ibill ty of the buyer. Two screens are required for operation. Unless otherwise noted, all prices are shown in US dollars {$t, Fuel surcharge may apply. Rotochopper Standard Terms and Conditions are incorporated herein by reference; they can be reviewed at In Up: llwww.rotochopper corn las setsldecumentslstc.pdf Quoted 6y: Accepted By. Page 2 of 2 Date: 4-26-2017 FP=66 ' TAh !� .�r IA Advanced Grinding Technology 320-543-3585 www.rotochopper.com y N With High -Production Advantage The FP -66 packs exclusive features that were previ- ously only available in the Rotochopper B-66 into a platform that is scaled to the needs of lower volume grinding operations where simplified operation; fuel efficiency, and consistent uptime are critical. With less horsepower than the B-66 but many of the same advantages, the FP -66 is designed to match the needs of pallet recyclers, in -the -woods biomass proc- essors, 5mrirgie recyclers, landscape muicn propucers, and sorted C & D recyclers that require mobility and versatility. For grinding operations with frequent moves between raw material stockpiles, the FP -66 can be equipped with crawler tracks and transport dolly (optional) to minimize downtime. Like the B-66, the FP -66 features a domed slat infeed conveyor, slab ramp, concentric powerfeed lift, re- placeable -mount rotor, hydraulic screen changer, and other unique Rotochopper features that deliver the results you need, at the lowest operating costs. I IH opPER 1 DEALER: RD❑ Eqpt Co. BRAND Vermeer MODEL. HG6000 D. DETAILED SPECIFICATIONS FOR TRAILER MOUNTED HORIZONTAL GRINDER Bidder shall complete every item in the specifications with a check mark to indicate the item being bid, bid exactly as specified, or a description to indicate any deviations from item being bid from the specifications. Bidder may hid alternate specification items with an explanation. EQUIPMENT One new and unused fully assembled, trailer mounted, diesel powered, high speed horizontal wood waste grinder with the following minimum specifications. All machines must have at least a 5 year production history. Any items appearing in the manufacturer's regular published specifications are assumed to be in the "Bidder's Proposal." Any additions, deletions, or variations from the manufacturer's regular published specifications must be outlined in the detailed specifications below. GENERAL This machine will be utilized at the CreekSide Soils Composting Facility. The following bid specifications are for a trailer mounted horizontal wood grinder that must be capable of rapidly and effectively processing wood waste, green waste, and scrap construction wood waste into a desirable finished product and shall be a standard production model equipped with standard equipment per manufacturer's published specifications and the items specified herein. YEAR/MAKE/MODEL- of unit being hid: 2617/2018 Vermeer HG6000 YEAR MODEL BEGAN PRODUCTION- of unit being bid: 2003 Production Started ---393 Units produced since TRADE—IN The following machine shall be traded in on the purchase of the new trailer mounted horizontal wood grinder, trade in value shall be included on page 14: 2003 Vermeer, Model HG525, SIN 1VRU4337021000142, approx. 4,600 hours Awarded Bidder shall be responsible for transportation of the trade-in machine and its components. Machine may be inspected at the CreekSide Soils Composting Facility, 1500 Adams St. SE Hutchinson, MN 55350, during regular business hours Monday -Friday from 8:00am-4:00pm. Page 6 of 14 ENGINE Diesel engine, C-18 Caterpillar turbocharged, air to air cooled with minimum 600 horsepower and maximum of 775 horsepower. The air cleaner shall have a dual pleated primary and secondary filter with pre -cleaner. Engine shall be equipped with all components necessary to operate upon delivery and all engine safety parameters appropriately set to proper temperature and pressure thresholds. Engine shall be equipped with a 120 volt block heater. (x ) Bid per specifications or list of comparable specifications. Caterpillar C18 Tier 4i, 755H ALTERNATOR AND BATTERIES It shall be a minimwn of 35 amperes, 24 volt system and have remote jumper cable connections. All electrical circuits shall have circuit breaker/spade style fuse protection. The unit shall be equipped with two (2) Group 8-D batteries with an electrical battery ground disconnect. The battery box shall be easily accessible. (x) Bid per specification or list of comparable specifications 24 Volt System, 2 -Group D Batteries, 1155 Cold Cranking Amps, 95 AMP Alternator, Fused Circuit Protection FUEL TANK Fuel tank must have enough capacity for the machine to run for a minimum of 12 hours. Fuel system shall be equipped with a lockable fill cap with fill caps accessible from both, sides of machine. Fuel gauge shall be located on operator control panel. (x ) Bid per specification or list of comparable specifications. 350 Galion Fuel Tank, filable from both sides of machine, locking fuel caps for protection WIRING All wiring will be assembled connectors and will be properly insulated and moisture sealed. All wire passing through bulkheads and partitions shall have rubber grommet for chafe protection. (x) Bid per specification or list of comparable specifications. Deutsch wire connectors, weather sealed connections Page 7 of 14 CLUTCHIIiBRIVE SYSTEM The grinder shall be equipped with a hydraulically actuated PT Tech wet clutch rated for a minimum of 700 horsepower, with its own oil reservoir of a minimurn of 20 gallon capacity. (x) Bid per specification or list of comparable specifications. PT Tech wet clutch rated for 755 HP, meets gallon requirement. Clutch comes standard with a 2 Year or 2060 hour warranty, whichever homes first. RADIATOR/SCREEN Heavy duty engine and hydraulic cooling system with a tinned and manual reversible fan for radiator cleaning. (x) Bid per specification or list of comparable specifications. Machine comes standard with reversing fan for programmed or manual reversing on demand HYDRAULIC SYSTEM The hydraulic system must have a minimum tank capacity of 95 gallons, charge and return filters, a fan cooled hydraulic oil radiator to keep oil from overheating, and a 120 volt hydraulic tank heater installed. (x ) Bid per specification or list of comparable specifications. 100 gallon tank with shut off valves. Charge and return filters with in -tank clean out access covers. HAMMJLERMIL1L AND ANVIL The hammer/cutter mill shall be of a drum -type with a down -cut mill design (up -cut grinders will not be considered). There shall be at least (20) double sided bits (installed) and rotor width of at least 60" and tap diameter of at least 36" with replaceable liner wear plates on inside of rotor throat and capable of processing logs with a diameter of at least 26". The anvil shall be separate of the in -feed drive system and bolted, or clamped, in place for ease of replacement. (x ) Bid per specification or list of comparable specifications. Series 3 Duplex Drum, hardfaced design for longer life and reduced down-time. Maintenance and balance friend! . Hammers, cutter blocks and center section of drum are reversible for extended life. Anvil is reversible and a structural component of the machine. 10 hammers, 20 blocks, 36.4" tip diameter, fit" cutting width. Maximum of 32" material can be processed Page 8 of 14 SCREENS Screens shall he made of wear resistance type steel. Machine may be equipped with a hydraulic screen handler to allow for ease of maintenance and screen replacement. Machine shall utilize a two piece screen. One set of screens shall be included in price and installed in machine at delivery, screen size(s) is at discretion of Creekside Soils' staff. (x) Bid per specification or list of comparable specifications. Easy change screen design requires no hardware to be removed when changing or reversing screens. Many different designs are available to allow for production improvement and end product sizing. COLORING SYSTEM Machine shall be equipped with a mulch coloring system that is capable of handling a variety of colors and shall be able to achieve a minimum production rate of 250 yards per hour of processed material. The coloring system shall be programmable to allow for a variety of colors and mixture application. rates (mixture rates will vary on pounds of colorant per yard of material as well as gallons of water per yard colored). End product quality must meet customer specifications. (x) Bid per specification or list of comparable specifications. Meets required specifications, Can be machine or tote mounted to meet the needs of the jobsite. Can be electric or hydraulic driven, depending on the jobsite needs. DISCHARGE SYSTEM Discharge conveyor(s) must be of v -cleat design and at least 48 inches wide. Head pulley will be magnetic for metal removal and metal collection chute shall be installed. Minimum stacking height of 14 feet is required. Stacking conveyor shall fold in a manner that is of legal height for transport. (x ) Bid per specification or list of comparable specifications. sin ie piece ❑esi n improves now rrom screen area io aiscriar e. Eliminates howe newng in some applications and reduces the potential for belly conveyor freeze up in cold weather applications. 48 inch wide single belt. AUXILLARY AIR COMPRESSOR Air compressor shall have a tank size of 30 gallons and a minimum of 25 cfm at 175 PSI. A retractable hose reel and a minimum. of 50 feet of %" air hose shall be included. All components listed shall be mounted to the machine in an area that is not subject to grinding debris or direct road spray. (X) Bid per specification or list of comparable specifications Meets required specification. T RA.ILER(UNDERCARRIAGE Machine shall be trailer mounted and equipped with the appropriate number of axelslwheels to comply with the State of Minnesota legal bridge weights. Machine must be equipped with road legal LED lighting. Machine must be equipped with a fifth -wheel Bitch. Machine must be equipped with a hydraulic landing gear. ( X) Bid per specification or list of comparable specifications. Meets required specification. Aluminum wheels with super single fires aid in better flotation in soft -site conditions. Triple axle, fifth wheel trailer configuration. OPERATOR CONTROLS A fully functional operator's station/panel and standard remote control is required and must have the minimum following functions-- Minimum unctions_Minimum required functions on remote control(s): 1.. Compression roller lift/down pressure 2. Compression roller reverse 3. Compression roller speed 4. Tnfeed conveyor speed 5. Engine RPM up/down 5. Discharge conveyor start/stop 7. Discharge conveyor raise/lower 8. Engine shut down 9. Colorizer functions 10. Radiator cooling fan (forward/reverse) 11. Auto feed (onloff and mode selection- Smart Grind/Auto Reverse) Minimum required controls on operator interface/control panel: 1. All controls/functions listed above on remote control 2. Machine parameters (adjust/set) 3. Real time engine and machine performance data 4. Service faults/diapnnstins J. Putt �;Uugv F. Emergency engine stop (X) Bid per specification or list of comparable. specifications. Machine control via a side mounted control panel and full function wireless remote control. Vermeer remote control also provides operator with clutch control, engine and machine performance data and service fault codes. Patented Thrown Object Deflector safety system can be controlled from the control panel and remote control. Page 10 of 14 FEED SYSTEM The feed system must meet the following requirements to be loaded and operated by one person in either a front-end loader or excavator without having to control feed manually. Feed conveyor hydraulically driven, variable speed steel slat infeed conveyor of a minimum, of 60" wide and 16 ft. long. Feed system automatically stops, reverses, and restarts to maintain engine RPM. Feed roller shall be a dimension of at least 32"x56". Hopper height no more than 9 ft. from ground. (X) Bid per specification or list of comparable specifications. Exceeds required specification. Vermeer's 20 foot long infeed is hydraulically driven via a high torque -low speed direct drive motor. Feed roller is 36" X 56.4" with a maximum feed opening of 32 inches. SAFETY DEVICES Engine will not start if any function is engaged. 5 lb. fire extinguisher. The machine shall have an impact detection system that can detect ungrindable objects, thereby, minimizing the potential damage from the ungrindables. The detection system shall reverse and stop the infeed conveyor and infeed roller when impact is detected. (X) Bid per specification or list of comparable specifications. Meets required specification. SPARE PARTS- to be included in bid price Description puanrity Complete set of teeth/tips and hardware 1 Additional set of screens- customer's discretion 1 (X) Bid per specification or list of comparable specifications. Meets required specification. Page 11 of 14 WORKMANSHIP All workmanship, welding, and construction shall be subject to inspection and approval. All grease points shall be reached from ground level. (X) Bid per specification or list of comparable specifications. All grease and maintenance points are accessible from the ground or on Vermeer's provided catwalk system. Catwalks are provided for operator safety and accessbility of machine when not on the ground. No additional ladders are required. SERVICE & LOCATIQN S Bidder shall have a service facility located within 75 miles of the CreekSide Soils Composting Facility capable of providing service to the machine in any and all aspects of potential issues, including but not limited to: machine updates, warranty items, repair work from operational damages and general maintenance items. Bidder shall also have a mobile service unit capable of servicing and/or troubleshooting the machine on-site, when necessary and applicable. (X ) Bid per specification or list of comparable specifications. Exceeds required specification. RDO has 4 full service locations within 55 miles of CreekSide Soils that can provide field service and in -shop repair. The RDO Promise comes standard and includes free travel and diagnostic time while the machine is under warranty, as well as a free loaner for extended repairs over 48 hours, free initial engine service, free lifetime training, and an industry leading t year parts and 2 year service guarantee on repair parts. MANUALS One (l) -operating manual, one(l)-full parts manual, one(l)-full service/rnaintenance manual shall be provided at the time of delivery. <X1 i3 ed per spcciiic= do yr Ii st vF conipui'zbl7 s[-�c:�i,CiLitllVl7r7- Meets required specification. Page 12 of 14 `I`RAIMNG Successful bidder shall furnish at minimum 2 days of maintenance and operator training at the CreekSide Soils Compost Facility. (x) Bid per specification or list of comparable specifications. Exceeds required specification. Initial training will be a minimum of 2 days and RDO provides lifetime operator and safety train in free of charge when requested for new employees or a refresher course when needed. MANUFACTURER'S EQUIPMENT WARRANTY Bidder shall fimiish a manufacturer's warranty, a minimum. of 1 year after date of delivery, or 1,000 machine hours, whichever comes first, on all parts and labor to repair an inoperative machine. Warranty shall not include extraordinary repairs due to fires, theft, vandalism, accidents, operator or mechanic actions or non -actions resulting in the cost of repair parts and/or labor. Extended Powertrain/Engine warranty for a period of 5 years/3,500 hours to be listed as an option. Warranty does not include costs of .repair or replace parts normally consumed in day-to-day operations. (i.e.-lubricating oils, filters, grease, fuel, antifreeze, batteries, Iights and bulbs, brake linings, all hoses, hydraulic fluids, all belts, cleaning, painting, etc.). SID TENS AND CONDITIONS Bids shall be submitted on the forms provided, pages b thru 14. Bid price for the power train warranty period beyond the manufacturer's standard warranty must be included. All other items on the bid and warranty tabulation formas must be completed for quote to be considered. BID AWARD CreekSide Soils, at its option, will award the bid to a successful bidder within 90 days of bid closing date. CreekSide Soils shall be the sole judge in making such award and will consider price, quality, equipment design, warranties, adherence to specifications, economy of the machine for the use intended, and testimonials from owners of like machines. CreekSide Soils has the right to reject any or all bids. Page 13 of 14 MACERNE Make Vermeer TRAILER MOUNTED HORIZONTAL WOOD GRINDER BID AND WARRANTY TABULATION AND BID SUMMARY DOCUMENT Model HG6000 Production Year 2017 or 2018, pending ord[ date GUARANTEED BUY-BACK SHEDULE The CreekSide Soils Compost Facility shall have the option to return the machine to the dealer at any time of the following periods after delivery, and the dealer agrees to repurchase the machine at these depreciated figures, to be paid in cash to the entity. 'Machine must he in an operational status, road legal for transport, with all options included when returned"""" I year or 500 Hours (whichever comes first) 344 323.00 2 years or 1000 Hours (whichever comes first) $ 32S 573.00 3 years or 1500 Hours (whichever comes first) $-106,923-00 4 years or 2400 Hours (whichever comes first) $ 288 073.00 5 years or 2660 Hours (whichever comes first) S 274.011 -00 The above option will enable CreekSide Soils to dispose of an unsatisfactory machine or dispose of a machine that no longer meets the needs of the entity. PURCHASE PRICE- DELIVERED $493,964.00 LESS: TRADE-IN OF USED EQUIPMENT $75,000.00 ADD: EXTENDED POWER TRAIN WARRANTY $5,500.00 MAXIMUM TOTAL COST $424,460.00 ESTIMATED DELIVERY DATE Within 90 days from point of order BIDDER'S NAME (print) Tom Ruegemer, RDD -Vermeer BIDDER'S SIGNATURE/_ DATE. April 24, 2017 REPRESENTING RSO -Vermeer ADDRESS 6700 Highway 10 North CITY Sauk Rapids STATE MN TELEPHONE 320-309-4603 FAX 320-259-6014 E-MAIL ADDRESS truegemer@rdoequiprnent.com Page 14 of 14 ZIP .59179 RD❑ - Vermeer ' a • PROMISE • Equipmeet Walk -Around and lbw Ownership Trairring • Balance of Basic Factory Warranty • Free Loaner For Warranty Repairs • Free Travel Time During Basic Factory Warranty • Free After Sales Inspection • Free Inspection for Warranty Purposes • Guaranteed Field Service Response Time (within 4 hours) e [-roan rwrmil elm horn M rrmitian. 9-111 a 5.00 am. Alavky I ifflumh Fri&V- swea finb ■al"Wm • Guaranteed Parts Availability During the Warranty Period • Lifetime Equipment Operation and Safety Training Sessions • Lease or Retail Finance Pian (Optional and tailored to customer) • Extended Warranty Options Available (Optional and tailored to customer) • GPS Monitoring (Optional and tailored to customer) • Preventive Maintenance Plan (Optional and tailored to customer) 'Please Marto the 004 m or PmmiseT" Cagwr Agwmert for am*te details. OPTIMAL CUTTING PERFORMANCE. The Patented Series II duplex drum offers proven cutting performance, and reversible hammers and tips nearly double the wear life of single -sided designs and simplify daily maintenance. last Baa PRODUCT SIZING. The dual -screen design, along with several screen options, helps boost processing efficiency while controlling end - product sizing needs. 0 6" , VERMEER.COM CHIP PRODUCTION. The optional chip drum Produces a consistently chipped end product, rather than traditional shredded material, for uses such as biofuel. JOBSITE SAFETY. The thrown object deflector (TOD) reduces the amount and distance of thrown material debris, while also reducing interference when loading over -length material. PROGRESSIVE PROCESSING. The patented SmartGrind system monitors engine rpm and adjusts grinding speed to increase productivity - The open-ended, wide infeed table makes material loading easy and efficient. J� ENGINE POWER. A CAT C18 Tier 41(Stage 1116) engine provides 755 hp (563 kW) of power to meet yourjobsite demands. Vermeer IV EQUIPPED TO 00 MORE: HG6000 TIER 4i (STAGE 11113) HORIZONTAL GRINDER GENERAL DIMENSIONS Max transport length: 38.8' (11.8 m) Max transport width: 8.2' (2.5 m) Max transport height:157.5" (400.1 cm) Weight: 65,000 Ib (29,483.5 kg) ENGINE Model: Caterpillar C18 Tier 4i (Stage IIIB) Max gross horsepower: 755 hp (563 kW) Fuel tank capacity: 350 gal (1324.9 Q INFEED CONVEYOR Feed table width: 60" (152.4 cm) Feed table length: 20' (6.1 m) INFEED ROLLER Max feed height: 32" (81.3 cm) Infeed roller diameter: 35.1" (91.7 cm) DUPLEX DRUM Millbox opening: 60" x 32" (152.4 cm x 81.3 cm) Drum diameter: 28" (71.1 cm) Number of hammers: 10 Number of tips: 20 NOTES: CHIP DRUM OPTION Millbox opening: 60" (152.4 cm) Drum diameter: 34.3" (87.1 cm) Depth of cut: Ranging from .125" to 1.5" (3.2 mm to 38.1 mm) Number of knives: 28 DISCHARGE SYSTEM Belt length: 81.3' (24.8 m) Belt width: 48" (121.9 cm) Beit design: 3 -ply — 330# or straight warp single ply 330# both with V -cleat HYDRAULIC SYSTEM Tank capacity: 100 gal (378.5 Q Implement pump type: Variable displacement, axial piston Discharge conveyor pump: Fixed displacement, gear pump CONTROLS Stationary: Side -mounted LCD control station Remote: Multifunction with built-in LCD display, max 300' (91.4 m) operating range DEALER: Rule Steel Inc BRAND: DiamondZ MODEL: DZH4000 D. DETAILED SPECIFICATIONS FOR TRAILER MOULTED HORIZONTAL GRINDER Bidder shall complete every item in the specifications with a check mark to indicate the item being bid, bid exactly as specified, or a description to indicate any deviations from item being bid from the specifications. Bidder may bid alternate specification items with an explanation. EQUIPMENT One new and unused fully assembled, trailer mounted, diesel powered, high speed horizontal wood waste grinder with the following minimum specifications. All machines must have at least a 5 year production history. Any items appearing in the manufacturer's regular published specifications are assumed to be in the "Bidder's Proposal." Any additions, deletions, or variations from the manufacturer's regular published specifications must be outlined in the detailed specifications below. GENERAL This machine will he utilized at the CreekSide Soils Composting Facility. The following bid specifications are for a trailer mounted horizontal wood grinder that must be capable of rapidly and effectively processing wood waste, green waste, and scrap construction wood waste into a desirable finished product and shall be a standard production model equipped with standard equipment per manufacturer's published specifications and the items specified herein. YEAR/MAKE/MODEL- of unit being bid: 2017 Diamond Z 4000 YEAR MODEL BEGAN PRODUCTION- of unit being bid: TH"h--iry 2007 The following machine shall be traded in on the purchase of the new trailer mounted horizontal wood grinder, trade in value shall be included on page 14: 2003 Vermeer, Model HG525, SIN 1 VRU4337021000142, approx. 4,600 hours Awarded Bidder shall be responsible for transportation of the trade-in machine and its components. Machine may be inspected at the CreekSide Soils Composting Facility, 1500 Adams St. SE Hutchinson, MN 55350, during regular business hours Monday -Friday from 8:00am-4:00pm. Page 6 of 14 ENGINE Diesel engine, C-18 Caterpillar turbocharged, air to air cooled with minimum 600 horsepower and maximum of 775 horsepower. The air cleaner shall have a dual pleated primary and secondary filter with pre -cleaner. Engine shall be equipped with all components necessary to operate upon delivery and all engine safety parameters appropriately set to proper temperature and pressure thresholds. Engine shall be equipped with a 120 volt block heater. nBid per specifications or list of comparable specifications C-18 Caterpillar turbocharged, air to air cooled with 765 horsepower. The Caterpillar engine shall have an automatic shut down for high coolant temperature, low coolant level, low oil p and if the mill is engaged in an unsafe mode. ALTERNATOR AND BATTERIES It shall be a minimum of 95 amperes, 24 volt system and have remote jumper cable connections. All electrical circuits shall have circuit breaker/spade style fuse protection. The unit shall be equipped with two (2) Group 8-D batteries with an electrical battery ground disconnect_ The battery box shall be easily accessible. W] Sid per specification or list of comparable specifications. FUEL TANK Fuel tank must have enough capacity for the machine to run for a minimum of 12 hours. Fuel system shall be equipped with a lockable fill cap with fill caps accessible from both sides of machine. Fuel gauge shall be located on operator control panel. Bid per specification or list of comparable specifications. WIRING All wiring will be assembled connectors and will be properly insulated and moisture sealed. All wire passing through bulkheads and partitions shall have rubber grommet for chafe protection. W]Bid per specification or list of comparable specifications. Page 7 of 14 CLUTCH/DRIVE SYSTEM The grinder shall be equipped with a hydraulically actuated PT Tech wet clutch rated for a minimum of 700 horsepower, with its own oil reservoir of a minimum of 20 gallon capacity. W1Bid per specification or list of comparable specifications. See Detailed Bid Specifications section 1.2 Transmission RADIATORISCREEN Heavy duty engine and hydraulic cooling system with a timed and manual reversible fan for radiator cleaning. 713id per specification or list of comparable specifications. See Detailed Bid Specifications section 1.1.5 Radiator HYDRAULIC SYSTEM The hydraulic system must have a minimum tank capacity of 95 gallons, charge and return filters, a fan cooled hydraulic oil radiator to Beep oil from overheating, and a 120 volt hydraulic tank heater installed. ❑ Bid per specification or list of comparable specifications. The hydraulic system will have a minimum tank capacity of 160 gallons. See Detailed Bid Specifications section 6.1 Hydraulic Operating System HAMMERMILL AND ANVIL The hammerlcutter mill shall be of a drum -type with a down -cut mill design (up -cut grinders will not be considered). There shall be at least (20) double sided bits (installed) and rotor width of at least 60" and tip diameter of at least 36" with replaceable liner wear plates on inside of rotor throat and capable of processing logs with a diameter of at least 26". The anvil shall be separate of the in -feed drive system and bolted, or clamped, in place for ease of replacement. Bid per specification or list of comparable specifications. The hammer/cutter mill shall be of a pin and plate type with a down -cut mill design. There are (24) double sided tips (installed) and a rotor width of 56° and lip diameter of 42" with replaceable liner wear plates and capable of processing lags with a diameter of at least 30" diameter. See Detailed Bid Specifications section 2.0 Hammer Milling System. Page 8 of 14 SCREENS Screens shall be made of wear resistance type steel. Machine may be equipped with a hydraulic screen handler to allow for ease of maintenance and screen replacement. Machine shall utilize a two piece screen. One set of screens shall be included in price and installed in machine at delivery, screen size(s) is at discretion of Creekside Soils' staff, W]Bid per specification or list of comparable specifications. Screens will be made of 1" wear resistance type steel COLORING SYSTEM Machine shall be equipped with a mulch coloring system that is capable of handling a variety of colors and shall be able to achieve a minimum production rate of 250 yards per hour of processed material. The coloring system shall be programmable to allow for a variety of colors and mixture application rates (mixture rates will vary on pounds of colorant per yard of material as well as gallons of water per yard colored). End product quality must meet customer specifications. W1Bid per specification or list of comparable specifications. See Amerimulch Spitfire Color Injection System details DISCHARGE SYSTEM Discharge conveyor(s) must be of v -cleat design and at least 48 inches wide. Head pulley will be magnetic for metal removal and metal collection chute shall be installed. Minimum stacking height of 14 feet is required. Slacking conveyor shall fold in a manner that is of legal height for transport. ®Bid per specification or list of comparable specifications. W mugricatio HWQW puiicvy invludov I- iutvrioi vliuty anti flvvr vQrArvI rtalyo AUXILLARY AYR COMPRESSOR Air compressor shall have a tank size of 30 gallons and a minimum of 25 eft at 175 PSI. A retractable hose reel and a minimum of 50 feet of %" air hose shall be included. All components listed shall be mounted to the machine in an area that is not subject to grinding debris or direct road spray. ZBid per specification or list of comparable specifications. 13 HP Honda Motor with a 30 gallon tank and 22.23 cfm at 175PSI T RAILE RIUNDERCARRI AGE Machine shall be trailer mounted and equipped with the appropriate number of axelslwheels to comply with the State of Minnesota legal bridge weights. Machine must be equipped with road legal LED lighting. Machine must he equipped with a fifth -wheel hitch. Machine must be equipped with a hydraulic landing gear. FABid per specification of list of comparable specifications. OPERATOR CONTROLS A fully functional operator's station/panel and standard remote control is required and must have the minimum following functions: Minimum required functions on remote control(s): 1. Compression roller lift/down pressure 2. Compression roller reverse 3. Compression roller speed 4. Infeed conveyor speed 5. Engine RPM up/down 6. Discharge conveyor start/stop 7. Discharge conveyor raisMower S. Engine shut down 9. Colonizer functions 14. Radiator cooling fan (forwardlreverse) 11. Auto feed (on/off and mode selection- Smart Grind/Auto Reverse) Minimum required controls on operator interface/control panel: 1. All controls/functions listed above on remote control `?. Machine parameters (adjust/set) I Real time engine and machine performance data •1._ Service faultsldiaRnostics .D. r ueI gauge G. Emergency engine stop ( ) Bid per specification or list of comparable specifications. Remote does not start and stop the conveyor belts due to safety concerns with remote start Page 10 of 14 FEED SYSTEM The feed system must meet the following requirements to be loaded and operated by one person in either a front-end loader or excavator without having to control feed manually. Feed conveyor hydraulically driven, variable speed steel slat infeed conveyor of a minimum of 60" wide and 16 ft. long. Feed system automatically stops, reverses, and restarts to maintain engine RPM. Feed roller shall be a dimension of at least 32"x56". Hopper height no more than 9 ft. from ground. F7Bid per specification or list of comparable specifications. Infeed conveyor width is 54" and 19'2" long SAFETY DEVICES Engine will not start if any function is engaged. 5 lb. fire extinguisher. The machine shall have an impact detection system that can detect ungrindable objects, thereby, minimizing the potential damage from the ungrindables. The detection system shall reverse and stop the infeed conveyor and infeed roller when impact is detected. [;?]Bid per specification or list of comparable specifications. SPARE PARTS- to be included in bid price Description Quantity Complete set ofteeth/tips and hardware I Additional set of screens- customer's discretion 1 7B2 per specification or list of comparable specifications. Page 11 of 14 WORKMANSHIP All workmanship, welding, and construction shall be subject to inspection and approval. All grease points shall be reached from ground level. W1Bid per specification or list of comparable specifications. SERVICE & LOCATION(S) Bidder shall have a service facility located within 75 miles of the CreekSide Sails Composting Facility capable of providing service to the machine in any and all aspects of potential issues, including but not limited to: machine updates, warranty items, repair work from operational damages and general maintenance items. Bidder shall also have a mobile service unit capable of servicing and/or troubleshooting the machine on-site, when necessary and applicable, Bid per specification or list of comparable specifications. Diamond Z is located in Caldwell, ID. We will utilize a local service provider such as CAT to perform emergency needs and will provide a DZ trained mechanic for any warranty work as needed. We also have dealers located in Cleveland, OH. MANUALS One (I) -operating manual, one(I)-full parts manual, one{1}-full service/maintenance manual shall be provided at the time of delivery. 7113 id per.-peci— list o spm ;f-- -t;- ­ Page 12 of 14 TRAINING Successful bidder shall furnish at minimum 2 days of maintenance and operator training at the CreekSide Soils Compost Facility. 0Bid per specification or list of comparable specifications. No less than (3), eight-hour days of operator and maintenance training at the time of delivery MANUFACTURER'S EQUIPMENT WARRANT' Bidder shall furnish a manufacturer's warranty, a minimum of 1 year after date of delivery, or 1,400 machine hours, whichever comes first, on all parts and labor to repair an inoperative machine. Warranty shall not include extraordinary repairs due to fires, theft, vandalism, accidents, operator or mechanic actions or non -actions resulting in the cost of repair parts and/or labor. Extended Powertrain/Engine warranty for a period of 5 years/3,5041 hours to be listed as an option. Warranty does not include costs of repair or replace parts normally consumed in day-to-day operations. (i.e.-lubricating oils, filters, grease, fuel, antifreeze, batteries, lights and bulbs, brake linings, all hoses, hydraulic fluids, all belts, cleaning, painting, etc.). BID TERMS AND CONDITIONS Bids shall be submitted on the forms provided, pages b thru 14. Bid price for the power train warranty period beyond the manufacturer's standard warranty must be included. All other items on the bid and warranty tabulation forms must be completed for quote to be considered. BID AWARD CreekSide Soils, at its option, will award the bid to a successful bidder within 90 days of bid closing date. CreekSide Soils shall be the sole judge in making such award and will consider price, quality, equipment design, warranties, adherence to specifications, economy of the machine for the use intended, and testimonials from owners of like machines. CreekSide Soils has the right to reject any or all bids. Page 13 of 14 TRAILER MOUNTED HORIZONTAL WOOD GRINDER BID AND WARRANTY TABULATION AND BID SUMMARY DOCUMENT MACHINE Make Diamond Z Horizontal Model DZH4000 Production Year 2017 GUARANTEED BUY-BACK SHEDUILE The CreekSide Soils Compost Facility shall have the option to return the machine to the dealer at any time of the following periods after delivery, and the dealer agrees to repurchase the machine at these depreciated figures, to be paid in cash to the entity. 1 year or 2 years or 3 years or 4 years or 5 years or Hours (whichever comes first) $ Hours (whichever comes first) $ Hours (whichever comes first) $_ Hours (whichever comes first) $ Hours (whichever comes first) The above option will enable CreekSide Soils to dispose of an unsatisfactory machine or dispose of a machine that no longer meets the needs of the entity. PURCHASE PRICE- DELIVERED $628.690.00 LESS: TRADE-fN OF USED EQUIPMENT $65,000.04 ADD. EXTENDED POWER TRAIN WARRANTY $6,330.00 MAXIMUM TOTAL COST $571,020.00 ESTIMATED DELIVERY DATE 120 days from time of award BIDDER'S NAME (print) Kevin Mayhugh BIDDER'S SIGNATURE REPRESENTING Diamond Z - A Division of Rule Steel ADDRESS 11299 Bass Lane DATE 412512017 CITY Caldwell STATE ID ZIP 83645 TELEPHONE 208-585-2929 FAX 208-585-2112 E-MAIL ADDRESS kavin.mayhugh@rulesteel.com Page 14 of 14 TRAILER MOUNTED HORIZONTAL WOOD GRINDER BID AND WARRANTY TABULATION AND BID SUMMARY DOCUMENT MACHINE Make Diamond Z Horizontal Model DZH4000 Production Year 2017 GUARANTEED BUY-BACK SHEDULE The CreekSide Soils Compost Facility shall have the option to return the machine to the dealer at any time of the following periods after delivery, and the dealer agrees to repurchase the machine at tl3ese depreciated figures, to be paid in cash to the entity. I year or 2 years or 3 years or 4 years or 5 years or Hours (whichever comes first) Hours (whichever comes first) $ Hours (whichever comes first) Hours (whichever comes first) $ Hours (whichever carnes first) $ The above option will enable CreekSide Soils to dispose of an unsatisfactory machine or dispose of a machine that no longer meets the needs of the entity. PURCHASE PRICE- DELIVERED $B29,690.04 LESS: TRAD&IN OF USED EQUIPMENT $65,oco.00 ADD: EXTENDED POWER TRAIN WARRANTY $6,330.00 MAXIMUM TOTAL COST $57t,o2o.00 ESTIMATED DELIVERY DATE 120 days from time of award I3IDLI�R'S NAiVIE (pr:.-,t� icaurn nn �,yti�gn BIDDER'S SIGNATURE ' DATE 4/25/2017 REPRESENTING Diamond 7--A Division: of Rule Steel ADDRESS 11299 Bass Lane CITY cafdweii STATE ID TELEPHONE 208-585-2M FAX 208-585-2112 E-MAIL ADDRESS kevin.mayhugh@rulesteel.com Page 14 of 14 ZIP 83605 BRAND: CBI (Continental Biomass Industries) MODEL: 5400 BP D. DETAILED SPECIFICATIONS FOR TRAILER MOUNTED HORIZONTAL GRINDER Bidder shall complete every item in the specifications with a check mark to indicate the item being; bid. bid exactly as specified. or a description to indicate any deviations from item being bid from the specifications. Bidder may hid ulterrrufe .speeifi`cufion items with an exlAunation. E UIPMENT One new and unused fully assembled, trailer mounted. diesel powered, high speed horizontal wood waste grinder with the following minimum specifications. All machines must have at least a 5 year production history. Any items appearing in file manufacturer's regular published specifications are assumed to be in the "Bidder's Proposal." Any additions. deletions. or variations front the manufacturer's regular published specifications must be outlined in the detailed specifications below, GENERAL This machine will be utilized at the CreekSide Soils Composting Facility. The following bid specifications are for a trailer mounted horizontal wood grinder that must be capable of rapidly and efTectively processing wood waste, green waste. and scrap construction wood waste into a desirable finished product and shall be a standard production model equipped with standard equipment per manufacturer's published specifications and the items specified herein. YEAR/MAKE/MODEL- of unit being bid: 2011 C3 i 540013? YEAR MODEL BEGAN PRODUCTION- of unit being bid: 20o q The following machine shall be traded in on the purchase of the new trailer mounted horizontal wood grinder, trade in value shall be included on page 14: 2003 Vermeer, Model HG525, SIN 1 VRU4337021000142, approx. 4,600 hours Awarded Bidder shall be responsible for transportation of the trade-in machine and its components. Machine may be inspected at the CreekSide Soils Composting Facility, 1500 Adams St. SE Hutchinson, MN 55350. during regular business hours Monday -Friday from 8:00am4:00pm. Page 6 of 14 CLUTCHIDRIVE SYSTEM The grinder shall be equipped with a hydraulically actuated PT Tech wet clutch rated for a minimum of 700 horsepower. with its own oil reservoir of a minimum of 20 gallon capacity. ()0 Rid per specification or list of comparable specifications. RADIATORISCREEN Heavy duty engine and hydraulic cooling system with a timed and manual reversible fan for radiator cleaning. ( j4 Bid per specification or list of comparable specifications. HYDRAULIC SYSTEM The hydraulic system must have a minimum tank capacity of 95 gallons. charge and return filters, a fan cooled hydraulic oil radiator to keep oil from overheating. and a 120 volt hydraulic tank heater installed. ( ) Bid per specification or list ofcomparable specifications. S 60 c l s LLIU4 , "pi NIMERMII.i, The hammer/cutter mill shall be of a drum -type with a down -cut mill design (up -cut grinders will not be considered). There shall be at least (20) double sided bits (installed) and rotor width of at least 60" and tip diameter of at least 36" with replaceable liner wear plates on inside of rotor throat and capable of processing logs with a diameter of at least 26". The anvil shall be separate of the in -feed drive system and bolted, or clamped, in place for ease of replacement. ( ) Sid per specification or list of comparable specifications. Page 6 of 14 SCREENS Screens shall be made of wear resistance type steel. Machine may he equipped with a hydraulic screen handler to allow for ease of maintenance and screen replacement. Machine shall utilize a two piece screen. One set of screens shall be included in price and installed in machine at delivery. screen size(s) is at discretion of Creekside Soils' staff. ( ) Bid per specification or list of comparable specifications. COLORING SYSTEM Machine shall be equipped with a mulch coloring system that is capable of handling a variety of colors and shall be able to achieve a minimum production rate of' 250 yards per hour of processed material. The coloring system shall be programmable to allow for a variety of colors and mixture application rates (mixture rates will vary on pounds of colorant per yard of material as well as gallons of water per yard colored). End product quality must meet customer specifications. ( ) Bid per specification or list of comparable specifications. 3500 16- )+, 12rawn Cglort�q DISCHARGE SYSTEM Discharge conveyor(s) must be of v -cleat design and at least 48 inches wide. Head pulley will be magnetic for metal removal and metal collection chute shall be installed. Minimum stacking height of 14 feet is required. Stacking conveyor shall fold in a manner that is of legal height for transport. (N Bid per specification or list ofcomparable specifications. AUXILLARY AIR COMPRESSOR Air compressor shall have a tank size o£30 gallons and a minimum of 25 cfm at 175 PSI. A retractable hose reel and a minimum of 50 feet of''" air host- shall be included. All components listed shall be mounted to the machine in an area that is not subject to grinding debris or direct road spray. Q0 Bid per specification or list of comparable specifications. TRAILERIUNDERCARRIAG E Machine shall be trailer mounted and equipped with the appropriate number of axelslwheels to comply with the State of Minnesota legal bridge weights. Machine must be equipped with road legal LED lighting. Machine must be equipped with a fifth -wheel hitch. Machine must he equipped with a hydraulic landing gear. 00 Bid per specification or list of comparable specifications. + . s ■. � �� ifi OPERATOR CONTROLS A fully functional operator's station/panel and standard remote control is required and must have the minimum following functions: Minimum required functions on remote control(s): I. Compression roller liflldown pressure 2. Compression roller reverse 3. Compression roller speed 4. 1nfeed conveyor speed S. Engine RPM up/down 6. Discharge conveyor start/stop 7. Discharge conveyor raise/lower 8. Engine shut down 9. Colorixer functions 10. Radiator cooling tan (i'orwardlreverse) 11. Auto feed (onloff and mode selection- Smart Grind/Auto Reverse) Minimum required controls on operator interface/control panel: 1. Al[ controlslfunctions listed above on remote control 2. Machine parameters (adjust/set) 3. Real time engine and machine performance data 1. Service faults/diagnostics i. FOCI gakLgC o. tntergency engine stop (�J Bid per specification or list of comparable specifications. Page 10 of 14 FEED SYSTEM The feed system must mect the following requirements to be loaded and operated by one person in either a front-end loader or excavator without having to control feed manually. Feed conveyor hydraulically driven, variable speed steel slat infeed conveyor of a minimum of 60" wide and 16 ft. long. Feed system automatically stops, reverses, and restarts to maintain engine RPM. Feed roller shall be a dimension of at least 32"x56". Hopper height no more than 9 ft. from ground. ( ) Bid per specification or list of comparable specifications. _. `-tgza wlnztl is 30" x A' &.)A Czw1Ao-�� waliLed . Ie, oro2eux 4� ! 6Z (t powle 4LJ 41imi I L"r e kAA eel s c , SAFETY DEVICES Engine will not start if any functions is engaged. 5 lb. Fre extinguisher. The machine shall have an impact detection system that can detect ungrindable objects. thereby, minimizing the potential damage from the ungrindables. The detection system shall reverse and stop the infeed conveyor and infeed roller when impact is detected. V) Bid per speci fication or list ofcomparable specifications. SPARE PARTS- to be included in bid price Description Ouantit �vmp�o L� yc•L vilcnih/L.pn nand 1�n.-dw•aa•c � Additional set of screens- customer's discretion 1 (K) Bid per specification or list of comparable specifications. M00 3P u4 -i l G Page 11 of 14 WORKMANSHIP All workmanship, welding, and construction shall be subject to inspection and approval. All grease points shall be reached from ground level. ( ) Bid per specification or list of comparable specifications. SERVICE & LOCATION(S) Bidder shall have a service facility located within 75 miles of the Creekside Soils Composting Facility capable of providing service to the machine in any and all aspects of potential issues. including but not limited to. machine updates. warranty items. repair work from operational damages and general maintenance items. Bidder shall also have a mobile service unit capable of servicing and/or troubleshooting the machine on-site. when necessary and applicable. (A Bid per specification or list of comparable specifications. 'T+4E(a Wto,o— L.J-1 S A z s S s &±6re lCrfA-".dkJ MANUALS One {1) -operating manual, one(l)-full pans manual, one(]) -full service/maintenance manual shall be provided at the time of delivery. <A Bid per specification ar list ofcomparable specifications. Page 12 of 14 TRAILER MOUNTED HORIZONTAL WOOD GRINDER BID AND WARRANTY TABULATION AND BID SUMMARY DOCUMENT MACHINE Make +3 4 Model `f ESC' 8t' Production Year 2 f7 GUARANTEED BUY-BACK SHEDULE The CreekSide Soils Compost Facility shall have the option to return the machine to the dealer at any time of the following periods after delivery, and the dealer agrees to repurchase the machine at these depreciated figures, to be paid in cash to the entity. I year or 22 -OC;, Flours (whichever comes first) S _446.5-0 GloS 2 years or qq o G Hours (whichever comes first) $ 6, L4'75.,:,t 3 years or L -6o G Hours (whichever tomes first) S 7o T Sass 4 years or S u U& Flours (whichever comes first) $ 4 3 $', _ riG 5 years or to 100 hours (whichever comes first) S Lq, ZQS The above option will enable CreekSide Soils to dispose of an unsatisfactory machine or dispose of a machine that no longer meets the needs of the entity. PURCHASE PRICE- DELIVERED + 6c2, 95D . ao LESS: TRADE-IN OF USED EQUIPMENT 135, OoD , oa ADD: EXTENDED POWER TRAIN WARRANTY Sop , ov MAXIMUM -DOTAL COST LgC1 . zj SD cL ESTIMATED DELIVERY DATE _ 2Z +- 2 t„ weeks ' Gc�••Fe.r csrd e� r IDDFR'S NAME lnrinn i -\l (C;--. .A BIDDER'S SIGNATURE ��� DATE -ZS -1`7 �z-c z• �� Z REPRESENTING T44&co ADDRESS -5q-10 Q uWr, AV& dG- CITY Sz 1r1_I C WAS, STATE ZIP 9537(l TELEPHONE •'ita 3 - '•f2.$- a2_6 G, FAX E-MAIL ADDRESS {)jj; k4 4l +ke—C-o i v I a ,_ CC. ry) Page 14 of 14 ill llgh- ® *'MdAuhm T%T_0_ 1 tM* %TV 4W rsr i nuwnrN � ' t=om oil x TEREX THECOINC. CRUSHING - SCREENING- CONVEYING -WASHING -GRINDING • SHREDDING - RECYCUNG EQUIPMENT RENTAL INFORMATION FOR: Creekside Soils FROM: Mike Gunderson THECA Inc. 763-233-1319 (direct) 763-428-2260 (office) THECO Inc. appreciates the opportunity to bid on your request for the purchase of a commercial grinder, We are a proud representative of CBl (Continential Biomass Industries), a Terex brand manufacturer of high-quality grinders and chippers. CBI machines have long held the status as being among the best, and often rated at the top, of all grinders and chippers in the world. CBI machines historically maintain the best resale value of any machine on the market, and are rated highest far durability, ease of maintenance and overall cost of ownership. These machines are superbly engineered because CBI is completely focused on this type of equipment. Some competitors make grinders, but they are a secondary product to machines such as hay bailers. If you would like to see the machine we have quoted in a live production setting, we can arrange for a visit to a facility in Ashland, Wisconsin, about one hour east of Duluth, Minnesota where you would see a static version of the machine grinding railroad ties. THECO Inc. is a locally -owned dealership of CBI and many other heavy equipment brands such as Powerscreen, Tetsmith, McLanahan, Komptech, Terex, and Edge. All of these Iines of products are rated among the best in their respective categories. We have more than 30 years of experience servicing machines of this kind, and we are conveniently located less than 90 minutes from your location. It would be aur pleasure to work with you if we are to be awarded this bid. We have total confidence that you will be pleased with a CBE machine if you should decide to move forward with a purchase. The machine will serve you well for many years to come, and THECO will be right by your side with support and service. Best wishes no matter what machine you choose. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of items related to potential improvement in Alley #36 Department: PW/Eng LICENSE SECTION Meeting Date: 5/23/2017 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Under State Statute, initiation of a public improvement can be done a number of ways, including: Petition by more than 35% of property owners. On Monday, April 24, the City received a petition wherein 11 of 24 abutting property owners (46%) signed a petition to make improvements to Alley #36. At this point, the petition needs to be validated and the City Council needs to declare the petition adequate under the Statute. The typical process for improvement projects would then begin with the next steps being ordering preparation of a feasibility report regarding the improvement project's necessity, cost-effectiveness, and feasibility, and then too schedule a public hearing to receive the report. Affected property owners would be invited that hearing. Alley #36 is located between Main St S and Hassan St SE, between 6th Ave SE and 5th Ave SE. Many years ago, this alley was paved with bituminous pavement. Drainage was addressed by a curb/gutter installed along the east side of the alley. Over the years the condition of the bituminous pavement has deteriorated, and there are areas where the pavement has settled, which keeps water from running in the gutter. In the last 3-5 years, City staff has done some patching in this alley, but the alley is a candidate for milling the edges and putting down an overlay, which would improve drainage and pavement conditions. In February, following inquiries by a number of residents regarding maintenance issues, as per standard procedure regarding potential alley improvements, a letter was sent to abutting properties indicating the estimated cost of an overlay project at $19,250. It was made clear the cost was only an estimate: "Actual amounts assessed may be different, and would be based upon actual costs of the improvement." Per the current assessment policy, the City would pick up 50% of the alley improvement, leaving an amount of $9,625 to be assessed, which works out to be a rate of approx. $5.545/LF (typical 66' lot = $366). After receiving the letter, a number of residents called to say they would like to see the project get done. They were informed to proceed with gathering signatures on a petition. BOARD ACTION REQUESTED: Consideration of receiving and validating the petition and declaring the petition adequate with regard to Alley #36 improvements. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 19,250.00 Total City Cost: $ 9,625.00 Funding Source: City funds Remaining Cost: $ 9,625.00 Funding Source: Assessments City of Hutchinson F1. FVFNTM AVF r.F yCenterline Map TrNT- A'.F r,F � Ika'clarlwr Ff 4Y TM ArF NF Ire e�m J.SE'r d TL.rrcrr'naUar ani that ll,eee citta and TaR>� flare beam C,SE31Hd e'q rij Y•1r3L-AffiarerrnrR'r:ream a,llra Y trrlb tMA Ire ttfrE 3rM aAY,YIfrl1G'.'a—&4 Cf�aocAllalL^r'.TrlEy'ly Q•Iryi W Ufrl; aVkl ne{xee arld 6.iNJLICI rr,f to cnru:lSnred K perHgralyar...Irdle. yapti'tl!Pt.Iiiwt Th. d.c vded Th. nafa is praNLlEcI •aar 1�^ wrLl r:o dalmmane ac in Its acaxJra�' ar la agorcptaEevlees to Its fYfErc7eIArae :9111-e Sara. It Ieily rEspa%bI ty ar Cas 6 d NCSRTI-I' sn6n'.i Safer to de aware e17,eG'elia'i ITnldlluc a'rm ['a :ItI,—tlx IYIam �cnyr+�Ie fraanrf�arxT U•a=Qna LArxr a3e'.�-hrao Tree�Ity arnhMrRm anrr,•Aees for F COrri->rma,!;OLd I'm,PlLiBI�+]ri'f(CI"5'iCa1. P.IerMpll Jirdlruf0 The rty k�tJ16kFIeaR be aleltl ttr II,��� L• S �: L �,-• : i � L'b11VrY�IDE6 slap rJr r�or�7cle aTY'�+ egmmsec.0Zr174fi cr IrJurL* cp§" wFrtdtleMi w=rw*gwer" ai r cs v „;rdflelrg >Q pr, 7rA'at aieF'rerrrtlne lal, rr rnetse rntlle ACAOFMY ,4� 4 re f!rJ ,R IFi IhI AVF FJG in Cn AGGREGATE y 50 BITUMINOUS CONCRETE cr,Ll caF A'wk A UNDEVELOPED n48 45 1 64 ��� a r fro rJ y V a K �' ? � Sryl^r ry�•� fi IekF7dy ♦ `" 'att- 2 64.a i e �f u �k lk F V s la T a 'PrxJ.q� 7 Awp 12 d n> T- r~�f'P ?Fan F r.•rr Orly AVF iw ,7 f 3 2Is AVE In F-RST AVF NF $ s �' 22 32 X40 ' WA`aHwcTON YF A.HI1.ef;Teh 41147 F •.� ;sa 21 31 r 47 57 � 71 H UnNY [ANF iN tRl A1'F -1R>T A`F .�• 2 3 39 6 � 7 sF'r.:ar,rn ayc ,.N SFCf�fR AV tiFe'. rY.n 46 - 5 S' .n 1 38 4 55� 6 69 78 8 In THI AV '1% TNI P. Ar'F riF r„ 2 83 n F.7N 5 61 68 �771 r ir, FOURTHrejuAIIH FOUR M %VF 1 1 „ 2 37 's. 4 5 6 � 6 ! 7 82 STH A•: r YY FIFrR AVF -:M' JLIF.RJ:FNS RN 'SW' 1„ IFTH AYF N FI AV S 4, In -JLI�J] Rrt,pR Sae 9 '4 rt e: Alley #36. Petition received ,1•:I ,� Avs sw 1 2 36 MARSO+v AYF 5w 1 for overlay project .s II J1fcF A rwf1 65 ` h SL)AiTRYIFW /111 FR AVF: SW MI FR A 4'N 3 41 FAIR AvF SF IFR3W'a r�, 5i 4 13 ' 1 2a■F!I £ry AYF SWVF r� 34 Ml� ti! Tmt t AkJRA AVF --dY u Yl.L".,Ge F A4<' K C- CRAWL. AVF SAY "I INTH AVF :W James Allen Brad Wick John & Valerie Sharstrom Catherine McGinnis 505 Main St S 505 Mason S 535 Main St S 545 Main St S 55 0 Hutch'nso , MN 55350 Hutchinson, MN 55350 Bryan Renkes Justin Rooney G' gory &Betty Jodzio Doublas Renkes 2775 1815` Ave NW 549Main St 555 Main St S Cedar, MN 55011-9321 n N 5350 Hutchinson Hutchinson, MN 55350 Re: 557 Main St S, Hutchinson, MN Amy Forcier Larry & Linda Heldt Harley & Barbara Rosebrock 565 Main St S 575 Main St S 585 Main St S Hutchinson, MN 55350 Hutchinson, MN 55350 Hutchinson, MN 55350 !Michelle Adam & Jessical Fink James & Erwin 591 Main St S 594 Main St S Hutchinson, MN 55350 Hutchinson, MN 55350 Chad Darnell Brian & Sharon Wilson Ronald & Denise Schmidt 504 Hassan St SE 516 Hassan St SE 526 Hassan St SE Hutchinson, MN 55350 Hutchinson, MN 55350 Hutchinson, MN 55350 Matthew Veseley Steven Kuehl Raymond Visher Kathryn Lindahl Kat a Kat 546 Hassan St SE 552 Hassan St SE Hassan SE Hutchinson, MN 55350 Hutchinson, MN 55350 Hutchinspn, M • �50 Jon & Judith Otteson Teresa Butler Eldonna Rettman 558 Hassan St SE 560 Hassan St SE 564 Hassan St SE Hutchinson,., M� 55350 Hutchinson, MN 55350 Hutchinson, MND 55350 1 �( Michiel & Patricia Docken 1240 Rolling Oaks Ln NW Emanuel Albrecht Alan & John Kock Hutchinson, MN 55350 576 Hassan St SE 586 Hassan St SE Hutchinson, MN 55350 Hutchinson, MN 55350 Re: 566 Hassan St SE, Hutchinson, MN Timothy & Lisa Ellefson 43-6 th Ave SE Hutchinson, MN 55350 0 l /12 y - J/4 C February 27, 2017 Re: Alley Improvement — Alley #36 Dear Residents: City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 There has been an inquiry regarding improvements to the alley abutting your property. After initial feasibility work to determine project scope, a cost estimate for the improvement was done. The project considered includes patching distressed areas, milling the edges of the alley and paving about 1 %2" wear course bituminous (blacktop) pavement. This improvement would improve drainage and would likely provide many years of service to abutting properties. The project cost estimate is $19,250. Under the Assessment Policy, the City pays for one half of the project, or $9,625. The remaining $9,625 of the cost would be assessed, using an assessment rate of $5.53 per foot backing to the alley, with all properties participating equally. A 66 -foot lot abutting the alley would pay $366 in assessments for the improvement up front our about $80 per year over a 5 -year period, assuming 3% interest. Actual amounts assessed may be different, and would be based upon actual costs of the improvement. Also attached for your reference are excerpts from the City's Assessment Policy. The highlighted sections pertain to alley construction. This alley is not currently identified on the City's capital improvement plan. If the improvement is desired, a petition from local property owners would need to be be submitted to the City. If the petition were signed by all property owners, the project could be done without a hearing. If the petition is signed by at least 35%, or 9 property owners abutting the alley, a hearing for the project could be scheduled. I would be happy to answer any questions I can. Thanks, John Olson Public Works Manager (320) 234-4473 jolson e,ci.hutchinson.mn.us City of Hutchinson Centerline Map TIq R�O��lMi �14�11 •����iti��l�[rwR MRI qrl�/1��1R1�/�un 11)• i�W�NM ill it 10*mm"all. Wit �1wrr�w�b[rtirwaws�rnraue�loo- lyart.aa w�iur4irwTi r pr n a[dartllrli+R"I enwrarrryatarlk�aa'� ar�err�Rs� a���lalwawe�r oyer w� s ra+rV♦wlsiwr w�en[wwpOF OF&A AGGREGATE BITUMINOUS CONCRETE UNDEVELOPED R G. rry+ t 6 s 2 � t .rT3. y 1 r� Www" = i RKr1N 2W ry �? J3 3 FSS "'..,T AYE NE F e. .Y` 22 32 140 •� y�srynjH VE I xs�urcrcanl eN.E F 29 3 •ate 47 5T 71 r.Ain� r kV 'q 1R5 AVk FIRST w & 2 3 39 B 7 •;F1: O+r[r •vF sw CFCOPM A SEC ND 46 54 1 38 4 S5 6 6 78 ir.Il � sw TW P ewE Sf h Ar, 83 � 61 6 77 FOVR In FOURTH ukrM AYE 3 4 5 6 6 T$ 1 A 2 STH At., F1FTM AVE i'M ulforEN5 et0 Sw fr" AVE T5 81 �UWI Ixarsn sN 5 s SS s 6 sw 1 2 3 y o, �rAF15l1M r.> AVF SW 1 61 III KE . Sw 65 AVc tw � s a1 TrA 1 r; 1 2 L r, y;$[SUT+wtFw II.IrR AVE SW of FR A S1N Q 3 � 41 SE .y 4 Aeq.IFR AVE SW me 7YM -IF to l N AVE SW 34 Fi I Innen Ayr sw PIC LIN AVE Sw krNDALE aVF sw awE sw g L, AVE sMr •!1 Proiect Cost Estimate 870' x 15' = 13,050 sq. ft. Distress patching =10 ton x $250/ton = $ 2,500 Skidsteer mill/operator = $190/hr x 10 hrs = $ 1,900 1 %2" wear course = 110 ton x $135 $14,850 Total Project Cost Estimate = $19,250 Less City Share (50%) = 9,625) Property share = $ 9,625 Address: Backage Ft: Est. Cost: 505 Main St S 165 $ 914 535 Main St S 77 $ 426 545 Main St S 94 $ 520 549 Main St S 102 $ 565 555 Main St S 66 $ 366 557 Main St S 60 $ 332 565 Main St S 60 $ 332 575 Main St S 60 $ 332 585 Main St S 60 $ 332 591 Main St S 60 $ 332 597 Main St S 66 $ 366 504 Hassan St SE 66 $ 366 516 Hassan St SE 66 $ 366 526 Hassan St SE 66 $ 366 536 Hassan St SE 66 $ 366 546 Hassan St SE 58 $ 321 552 Hassan St SE 58 $ 321 558 Hassan St SE 58 $ 321 560 Hassan St SE 58 $ 321 564 Hassan St SE 60 $ 332 566 Hassan St SE 60 $ 332 576 Hassan St SE 126 $ 698 586 Hassan St SE 60 $ 332 43 6t" Ave SE 66 $ 366 Total backage 1,738 $ 9,625 City cost (50%) $ 9,625 Project Cost Estimate: $19,250 Excerpts from the City of Hutchinson Assessment Policy Initiating Public Improvements There are five ways public improvements may be initiated. Under all of these, the City Council reserves the right to reject improvements if it is determined they are not necessary, cost-effective or feasible. Also, in all cases, provisions of State Statute must be followed. The five ways projects are initiated include: Petition by 100% of properly owners. with a waiver of a apeal oJ'staecial assessments: This generally involves property owners that are developing previously undeveloped property for the first time. When 100% of property owners request the improvement, the City Council may order the improvement without a hearing. Under separate agreement, property owners will generally waive provisions of State Statute that provide for the property owner's right to appeal special assessments. In these cases, the property owners pay 100% of the cost of public improvements. Petition by Z00% o ro r owners without waiver o a eat. This generally involves all property owners agreeing that a public improvement is necessary. When 100% of property owners request the improvement, the City Council may order the improvement without a hearing. Once validated by the City Council, the resolution may not be questioned, unless an action for that purpose is commenced within 30 days; however, the amount of the special assessments may still be questioned pursuant to State Statute. Petition by mare than 35% of property owners: This generally involves more than 35% of abutting property owners agreeing that a public improvement is necessary. Once the petition is validated, the City Council may not make substantial changes in the nature of the improvement from that asked for in the petition. The City Council may, however, deem substantial changes necessary or desirable, and may proceed on its own motion without reference to the petition. If no substantial changes are necessary or desirable, the City Council must declare the petition adequate under the Statute and order preparation of a report regarding the improvement project's necessity, cost-effectiveness, and feasibility. City Council Resolution: This generally involves initiation of a potential public improvement by resolution of the City Council. The City Council may order the preparation of a report of a public improvement's necessity, cost-effectiveness and feasibility. Such resolutions require a 4/5t' vote from the City Council, rather than a simple majority. City Council adoption of an asset management strategy The City Council may, by resolution, adopt an asset management strategy identifying several potential public improvements in one report. This method is considered, in essence, the same as having produced separate resolutions for each public improvement identified in the asset management strategy. Such resolutions require a 4/5t` vote from the City Council, rather than a simple majority. New Development Improvements The cost of infrastructure and public improvements for all new developments will be borne by the developer and/or property owner. Developers or property owners pay the entire cost of initially installing infrastructure and improvements in accordance with City standards, subject to review by the City Engineer. In cases where the City, at its discretion, provides financing for new development improvements, all development costs will be assessed to the property. Improvements to Existing Infrastructure The remainder of this policy, including provisions identifying any cost being generally paid by the City of Hutchinson, applies to local, area, and City-wide improvements, as defined below. Public Improvements For purposes of this policy, there are three general classifications of improvements. Local Improvements: Local improvements are generally the most common. These improvements primarily provide benefit to abutting properties. Area Improvements: Area improvements provide benefit to properties in a wider, yet definable, area. City-wide Improvements: City-wide improvements are typically large-scale improvements of benefit to the entire City, regardless of their location. Typical improvements are classified as: Local Improvements Area Improvements Ci -wide Im rovements Curb and gutter Trunk sanitary sewer (greater Bridges' than 8" diameter Trunk water main (greater than Sidewalks 8" diameter) and looped water Community facilities' main Sanitary sewer laterals (8" or less Collector and Arterial streets Collector and Arterial streets' diameter Sewer, storm sewer and water Neighborhood parks & Recreational facilities & services playgrounds' Community arks' Local streets and alleys Storm drainage improvements — Wastewater treatment facilities' area Storm drainage improvements — parking lots Water towers' local Boulevard trees, streetlights Sidewalks and boulevard trees Water treatment plant2 Other improvements authorized by law' 'Generally supported by Federal, State or County funds or funds other than special assessments 'Generally paid using user charges General provisions for improvements. All infrastructure improvements are required to be extended through developments up to adjoining properties in order to serve future developments. This includes, but is not limited to streets, waterworks, sanitary and storm sewer, appurtenances and restoration, including improvements deemed necessary or desirable. Cul-de-sacs and Dead-end roadways. In general, cul-de-sacs and dead-end roadways are discouraged due to maintenance, access, system continuity and other issues. The City recognizes that these roadways will continue to be built in special circumstances. The City reserves the right to require payment of fees identified in adopted rate schedules to account for future costs specific to this type of development. Removals or Abandonment of Improvements. Removals or abandonment of improvements generally includes destruction, removal or abandonment of any improvement and restoration of conditions at the site, whether surface or subsurface. Improvement Pra}ects Alleys Projects New construct Yes Typically Re ccnatruct Yes Assessed?Are Rehab_ Yes Repave.. Yes Parking Lots Yes Yes Yes Yes Sidewalks/TrailsM/alkwa s Yes May May May Street amen ities/Streetsca es Yes Yes n/a Street boulevard trees Yes _Yes Ma n/a n/a Streetlights Yes May n/a n/a Traffic control devices Yes May Ma n/a Dikes & flood control works May May n/a n/a Retaining and area walls May May n/a n/a Enhanced 911 markers May May n/a n/a Parks rec. facilities May May n/a n/a Curb and gutter Yes Yes Yes n/a Driveways & approaches Yes Yes Yes n/a Street construction Yes Yes Yes Yes Street maintenance hl No No No Safety improvements Yes May May n/a Turn lanes Yes May May May SAC / WAC; access char es Yes n/a n/a n/a Sewer or Water Trunk Lines Yes May No n/a Sewer or Water Main Yes May No n/a Sewer or Water Laterals Yes May No n/a Sewer or Water Services Yes Yes May n/a Storm Sewer Trunk Lines Yes May M-py n/a Storm Sewer Main Yes Yes may n/a Storm Sewer Laterals Yes I Yes May n/a Storm Sewer Services Yes Yes Yes n/a Rights-of-way / Easements Yes Yes n/a n/a ■ Alleys. Generally, all of the costs of new alleys are borne by property owners. One-half of the costs of constructing new pavement in an existing alley or repaving existing paved alleys will generally be assessed to property owners. The City, however, reserves the right to participate at any level in the construction or reconstruction of alleys or to assess costs using existing rate schedules. HUTCHINSON CITY COUNCIL c`=y-f Request for Board Action 7AL =-ft Agenda Item: Calling a Special Workshop Meeting for 4:00 pm on June 13 Department: Administration LICENSE SECTION Meeting Date: 5/23/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Staff would like to have a follow up workshop session with the Council to discuss the City's Master Planning Process on the City Center, Police Station and Fire Hall. We are getting to the end of the process prior to the plan being created and we starting to look at costs for potential projects. Prior to finalizing the plan, the City's consultant, Wold Architect, would like to meet with you once again to discuss some of their findings. The workshop session will be used to seek your input on potential project costs and to gauge your opinion on what should be prioritized, included in a plan, and or left out. Staff is asking that the Council officially set that workshop date and time. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on June 13 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL c`=y-f Request for Board Action 7AL =-ft Agenda Item: April 2017 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 5/23/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the April Financial Reports for the general fund and enterprise funds. Also attached is the April Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2017 TOTAL REVENUES 796,130 1,710,226 12,260,128 10,649,904 13.9 1,324,672 11,463,236 11.6 Wages & Benefits 593,682 2,334,776 8,175, 052 5,840,276 2017 2,193, 013 7,595,480 2016 Supplies 2017 ACTUALS 209,990 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT Services & Charges APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund 33,436 92,500 552,075 459,575 16.8 97,358 525,226 18.5 Taxes - - 4,763,796 4,763,796 - - 4,581,035 - Other Taxes 55,392 66,887 300,000 233,113 22.3 67,617 272,000 24.9 Licenses & Permits 50,688 336,889 283,550 (53,339) 118.8 74,506 271,500 27.4 Intergovernmental Revenue 8,631 65,242 1,423,830 1,358,588 4.6 39,263 1,284,330 3.1 Charges for Services 242,609 724,390 2,817,291 2,092,901 25.7 736,166 2,350,666 31.3 Miscellaneous Revenues 10,527 75,207 299,500 224,293 25.1 66,930 291,300 23.0 Transfers -In 423,189 423,189 2,292,161 1,868,972 18.5 326,314 2,332,404 14.0 Fines & Forfeitures 5,095 18,421 55,000 36,579 33.5 13,876 55,000 25.2 Capital Contributions - - 25,000 25,000 - - 25,000 - TOTAL REVENUES 796,130 1,710,226 12,260,128 10,649,904 13.9 1,324,672 11,463,236 11.6 Wages & Benefits 593,682 2,334,776 8,175, 052 5,840,276 28.6 2,193, 013 7,595,480 28.9 Supplies 47,499 209,990 866,545 656,555 24.2 164,184 770,593 21.3 Services & Charges 215,450 704,636 2,556,456 1,851,820 27.6 645,878 2,461,936 26.2 Miscellaneous Expenses 33,436 92,500 552,075 459,575 16.8 97,358 525,226 18.5 Transfers -Out - 50,000 100,000 50,000 50.0 49,878 600,000 8.3 Capital Outlay - 5,303 10,000 4,698 53.0 - 10,000 - TOTAL EXPENDITURES 890,067 3,397,204 12,260,128 8,862,924 27.7 3,160,310 11,963,236 26.3 NET REVENUE (93,936) (1,686,980) - 1,686,980 (1,826,638) (600,000) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2017 2017 ACTUALS APRIL General Fund Expense by Department YTD 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED Mayor & City Council 3,029 12,165 49,962 37,797 24.3 10,397 44,290 23.5 City Administrator 36,090 127,437 395,266 267,829 32.2 117,264 430,251 27.3 Elections - - 6,850 6,850 - 1 15,950 0.0 Finance Department 48,420 116,643 355,653 239,010 32.8 119,476 361,468 33.1 Motor Vehicle 16,213 67,370 217,890 150,520 30.9 69,188 203,836 33.9 Assessing - - 46,496 46,496 - - 60,911 - Legal 23,014 87,796 294,100 206,304 29.9 82,857 288,193 28.8 Planning 11,639 46,405 151,585 105,180 30.6 32,384 149,972 21.6 Information Services 37,942 165,403 535,168 369,765 30.9 149,909 504,738 29.7 City Hall Building 22,907 59,604 173,368 113,764 34.4 25,090 131,322 19.1 Police Department 235,066 962,792 3,176,585 2,213,793 30.3 903,270 3,062,565 29.5 Hospital Security 21,336 94,998 296,977 201,979 32.0 83,498 293,886 28.4 Emergency Management 3,248 12,598 10,000 (2,598) 126.0 975 12,800 7.6 Safety Committee - 8,796 10,000 1,204 88.0 8,600 9,500 90.5 Fire Department 41,820 95,809 343,461 247,652 27.9 105,818 306,733 34.5 Protective Inspections 18,104 71,128 236,552 165,424 30.1 67,007 227,556 29.4 Engineering 32,664 129,234 418,877 289,643 30.9 121,347 402,714 30.1 Streets & Alleys 98,274 344,720 1,548,036 1,203,316 22.3 339,548 1,517,341 22.4 Park/Recreation Administration 25,467 86,060 233,898 147,838 36.8 67,679 222,323 30.4 Recreation 13,808 71,056 232,724 161,668 30.5 71,781 234,397 30.6 Senior Citizen Center 7,627 25,125 84,801 59,676 29.6 26,091 83,747 31.2 Civic Arena 23,174 119,244 333,284 214,040 35.8 120,775 323,727 37.3 Park Department 72,203 249,372 879,100 629,728 28.4 232,537 852,751 27.3 Recreation Building & Pool 13,663 49,781 211,726 161,945 23.5 37,975 170,818 22.2 Events Center 18,567 81,787 259,478 177,691 31.5 79,142 243,017 32.6 Evergreen Building 2,456 8,485 26,225 17,740 32.4 6,916 25,450 27.2 Library 3,211 54,470 211,842 157,372 25.7 53,733 206,365 26.0 Waterpark 4,282 13,711 424,753 411,042 3.2 - - - Cemetery 9,291 34,172 132,974 98,802 25.7 27,955 130,785 21.4 Airport 20,087 35,229 103,679 68,450 34.0 26,280 104,635 25.1 Unallocated General Expense 26,467 165,817 858,818 693,001 19.3 162,818 1,341,194 12.1 TOTAL EXPENDITURES 890,067 3,397,204 12,260,128 8,862,924 27.7 3,160,310 11,963,236 26.3 Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2017 2017 ACTUALS APRIL YTD 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 471,609 1,678,946 6,123, 000 4,444,054 27.4 1,691,793 5,868,000 28.8 27 622 4,000 3,378 15.5 759 3,000 25.3 471,636 1,679,668 6,127,000 4,447,432 27.4 1,692,662 6,871,000 28.8 334,260 1,251,711 4,591,390 3,339,679 27.3 1,278,592 4,398,810 29.1 48,166 185,540 651,377 465,837 28.5 174,079 568,211 30.6 1,032 3,513 24,250 20,737 14.5 3,600 17,400 20.7 15,350 60,051 218,550 158,499 27.5 59,810 198,350 30.2 - 195 5,850 5,655 3.3 200 5,650 3.5 - - 500,000 500,000 - - 475,000 - - - 20,000 20,000 - - 20,000 - - - 80,000 80,000 - - 80,200 - 104,000 - 127,635 127,635 - - 128,055 - 502,807 1,501,010 6,219,052 4,718,042 24.1 1,516,281 5,891,676 26.7 (31,171) 178,668 (92,062) (270,610) 176,271 (20,676) Customer Count Average Sale per Customer $ 69,963 71,182 -1.7% 24.00 $ 17.28 38.9% April Sales 2017 Year to Date Sales Change Comments 2017 2016 Change Sales Revenue: Liquor 589,321 436,106 35.1% Beer 782,968 566,621 38.2% Wine 276,309 207,011 33.5% Other 30,349 19,970 52.0% 1,678,946 1,229,708 36.5% Customer Count Average Sale per Customer $ 69,963 71,182 -1.7% 24.00 $ 17.28 38.9% April Sales 2017 2016 Change 156,461 154,263 1.4% 230,365 228,562 0.8% 75,778 71,142 6.5% 9,006 8,118 10.9% 471,609 462,085 2.1% 19,075 19,380 -1.6% $ 24.72 $ 23.84 3.7% Gross Margin on Sales 25.4% 25.0% 24.4% 25.0% Labor to Sales Ratio 11.1% 10.6% 10.3% 9.7% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2017 Wages & Benefits 35,189 140,086 461,635 321,549 2017 141,640 479,983 2016 Supplies 2017 ACTUALS 34,759 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT Services & Charges APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund 250 7,227 12,200 4,973 59.2 8,754 13,500 64.8 Sales 192,605 743,314 2,384,950 1,641,636 31.2 698,901 2,306,000 30.3 Local Sales Tax 48,626 91,616 625,000 533,384 14.7 80,522 685,000 11.8 Intergovernmental Revenue - - - - - - - - Charges for Services 2,066 35,937 50,000 14,063 71.9 45,614 50,000 91.2 Miscellaneous Revenues 53,569 3,727 92,000 88,273 4.1 5,133 85,000 6.0 Capital Contributions - - - - - - - - TOTAL REVENUES 296,866 874,694 3,161,960 2,277,366 27.7 830,170 3,126,000 26.6 Wages & Benefits 35,189 140,086 461,635 321,549 30.3 141,640 479,983 29.5 Supplies 7,811 34,759 126,600 91,841 27.5 34,481 122,400 28.2 Services & Charges 54,314 119,471 522,250 402,779 22.9 166,034 507,350 32.7 Miscellaneous Expenses 250 7,227 12,200 4,973 59.2 8,754 13,500 64.8 Transfers -Out - - 60,000 60,000 - - 43,145 - CapitalOutlay - - 250,000 250,000 - - 250,000 - Depreciation Expense - - 1,205,000 1,205,000 - - 1,150,000 - Debt Service - 194,921 1,481,305 1,286,384 13.2 227,937 1,408,611 16.2 TOTAL EXPENDITURES 97,664 496,466 4,118,990 3,622,626 12.1 678,846 3,974,989 14.6 NET of REVENUES & EXPENDITURES 199,302 378,130 (967,040) (1,346,170) 261,324 (848,989) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2017 Sewer Fund Sales Local Sales Tax Intergovernmental Revenue Licenses & Permits Charges for Services Miscellaneous Revenues Capital Contributions TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 42,970 170,410 655,584 485,174 2017 183,840 622,085 2016 2017 ACTUALS 43,333 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED 14,396 14,953 32,500 17,547 46.0 10,739 24,500 43.8 274,846 1,119, 611 3,330,000 2,210,389 33.6 1,080,415 3,213,000 33.6 48,626 91,616 625,000 533,384 14.7 80,522 685,000 11.8 - 5,100 6,500 1,400 78.5 5,200 7,000 74.3 400 2,593 3,500 907 74.1 1,295 4,000 32.4 55,202 9,216 123,000 113,784 7.5 7,821 117,000 6.7 379,074 1,228,137 4,088,000 2,869,863 30.0 1,176,263 4,026,000 29.2 42,970 170,410 655,584 485,174 26.0 183,840 622,085 29.6 8,250 43,333 219,650 176,317 19.7 54,024 236,100 22.9 74,384 245,115 780,450 535,335 31.4 226,136 742,550 30.5 14,396 14,953 32,500 17,547 46.0 10,739 24,500 43.8 - - 60,000 60,000 - - 43,145 - 43,374 95,686 350,000 254,314 27.3 199,807 350,000 57.1 - - 1,623,000 1,623,000 - - 1,530,000 - - 442,625 1,460,650 1,018,025 30.3 539,538 1,568,854 34.4 183,374 1,012,122 6,181,834 4,169,712 19.6 1,214,084 6,117,234 23.7 196,700 216,014 (1,093,834) (1,309,848) (38,830) (1,091,234) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2017 Refuse Fund Sales Intergovernmental Revenue Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2017 ACTUALS YTD APRIL 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 96,740 389,594 1,193, 300 803,706 32.6 382,486 1,149, 500 33.3 2,633 2,633 12,500 9,868 21.1 2,633 12,500 21.1 457 996 7,000 6,004 14.2 1,190 2,500 47.6 99,830 393,223 1,212,800 819,677 32.4 386,308 1,164,600 33.2 11,512 43,904 188,733 144,829 23.3 44,128 190,804 23.1 1,202 14,053 62,400 48,347 22.5 12,217 62,400 19.6 59,143 183,863 731,550 547,687 25.1 175,920 704,727 25.0 600 1,171 5,750 4,579 20.4 986 3,750 26.3 - - 805,000 805,000 - - 55,000 - - - 190,374 190,374 - 36,760 95,000 38.7 - - 138,000 138,000 - - 124,000 - 24,260 23,680 24,261 581 97.6 23,124 24,260 95.3 96,717 266,672 2,146,068 1,879,396 12.4 293,136 1,269,941 23.3 3,113 126,661 (933,268) (1,069,819) 93,172 (96,441) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2017 Compost Fund Sales Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2017 ACTUALS YTD APRIL 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 360,346 1,097,424 1,991,476 894,052 55.1 1,067,166 1,636,796 65.2 695 695 58,500 57,805 1.2 565 58,500 1.0 660 1,124 7,000 5,876 16.1 2,406 6,000 40.1 361,701 1,099,244 2,066,976 967,732 63.4 1,070,137 1,701,296 62.9 237,139 690,282 1,348,002 657,720 51.2 598,343 1,117, 265 53.6 (48,039) (111,238) (538,028) (426,790) 20.7 (82,855) (525,746) 15.8 49,744 168,723 582,363 413,640 29.0 160,845 559,899 28.7 6,743 22,284 78,626 56,342 28.3 17,901 70,257 25.5 21,226 70,416 231,004 160,588 30.5 47,092 188,573 25.0 997 2,784 14,000 11,216 19.9 4,210 13,500 31.2 - - 110,000 110,000 - - 110,000 - - - 623,000 623,000 - - 150,000 - - - 174,000 174,000 - - 134,000 - 267,810 843,262 2,622,967 1,779,716 32.1 746,636 1,817,748 41.0 93,892 266,992 (666,991) (821,983) 324,602 (116,462) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2017 2017 ACTUALS APRIL YTD 2017 2017 AVAILABLE % BDGT BUDGET BALANCE USED 2016 YTD 2016 ACTUAL BUDGET 2016 % BDGT USED Storm Water Utility Sales 73,800 293,990 881,475 587,485 33.4 281,676 855,867 32.9 Licenses & Permits 605 805 1,500 695 53.7 680 - - Charges for Services - 560 - (560) - - - - Miscellaneous Revenues 460 1,685 7,000 5,315 24.1 2,547 7,000 36.4 Capital Contributions - - - - - - - - TOTAL REVENUES 74,866 297,040 889,976 692,936 33.4 284,904 862,867 33.0 Wages & Benefits 18,771 74,815 256,432 181,617 29.2 70,934 243,986 29.1 Supplies 2,431 8,916 38,800 29,884 23.0 2,899 43,925 6.6 Services & Charges 13,730 23,565 163,600 140,035 14.4 12,841 164,100 7.8 Miscellaneous Expenses 2,990 3,944 11,250 7,306 35.1 5,018 11,250 44.6 Transfers -Out - - - - - - - - CapitalOutlay - - 170,000 170,000 - - 120,000 - Depreciation Expense - - 153,000 153,000 - - 133,000 - Debt Service - 145,750 150,850 9,867 93.5 140,983 193,992 70.2 TOTAL EXPENDITURES 37,922 266,989 943,932 691,710 27.2 232,676 910,263 26.6 NET of REVENUES & EXPENDITURES 36,944 40,061 (63,967) (98,776) 62,228 (47,386) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2017 Wages & Benefits 1,947 7,784 39,495 31,711 19.7 2017 59,470 30.5 Supplies 2016 84,725 2017 ACTUALS 256,925 24.8 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 119,741 26.1 APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED HATS Operation CapitalOutlay - - 42,035 42,035 - - 33,600 - TOTAL EXPENDITURES Intergovernmental Revenue 47,890 67,697 162,280 94,583 41.7 65,233 156,045 41.8 Charges for Services 14,865 65,902 325,000 259,098 20.3 61,866 530,000 11.7 Miscellaneous Revenues 100 176 3,500 3,324 5.0 286 3,150 9.1 Transfers -In - 50,000 100,000 50,000 50.0 49,878 99,755 50.0 TOTAL REVENUES 62,866 183,774 690,780 407,006 31.1 177,263 788,960 22.6 Wages & Benefits 1,947 7,784 39,495 31,711 19.7 18,111 59,470 30.5 Supplies 32,740 84,725 341,650 256,925 24.8 53,900 528,600 10.2 Services & Charges 11,268 42,259 162,000 119,741 26.1 39,477 161,200 24.5 Miscellaneous Expenses - - 5,600 5,600 - - 5,171 - CapitalOutlay - - 42,035 42,035 - - 33,600 - TOTAL EXPENDITURES 46,964 134,767 690,780 466,013 22.8 111,489 788,041 14.1 NET of REVENUES & EXPENDITURES 16,901 49,007 - (49,007) 66,774 909 Comments Charges for Services The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities. Supplies The main activity in this category is the cost of fuel for the fueling system. � UBS Executive summary as of April 30, 2017 Asset allocation review Value on % of 04/30/2017 ($) portfolio A Cash 5,039,203.83 26.38 Cash 5,039,203.83 26.38 B Fixed Income 14,065,222.82 73.62 us 14,065,222.82 73.62 C Equity 0.00 0.00 �A D Commodities 0.00 0.00 E Non -Traditional 0.00 0.00 F Other 0.00 0.00 a Total Portfolio $19,104,426.65 100% Balanced mutual funds are allocated in the 'Other' category Equity sector analysis Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Expected cash flow $ Thousands 64 53 43 32 21 11 0 May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 2017 2018 2018 0 Taxable income Total taxable income: $294,315.63 Total expected cash flow: $294,315.63 Cash flows displayed account for known events such as maturities and mandatory puts. Credit quality of bond holdings Value on % of Effective credit rating Issues 04/30/2017 ($) port. A Aaa/AAA/AAA 7 3,865,529.00 27.48 B Aa/AA/AA 4 2,005,650.00 14.26 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 35 8,194,043.82 58.26 G Not rated 0 0.00 0.00 Total 46 $14,065,222.82 100% LV B 41VI— Report created on: May 01, 2017 Page 1 of 2 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. as of April 30, 2017 Bond overview Total quantity 14,109,000 Total market value $14,065,222.82 Total accrued interest $67,042.86 Total market value plus accrued interest $14,132,265.68 Total estimated annual bond interest $247,026.00 Average coupon 1.75% Average current yield 1.76% Average yield to maturity 1.88% Average yield to worst 1.88% Average modified duration 3.28 Average effective maturity 3.82 Investment type allocation % of Tax-exempt / bond Investment type Taxable ($) deferred ($) Total ($) port. Certificates of deposit 8,194,043.82 0.00 8,194,043.82 58.26 Municipals 2,978,455.00 0.00 2,978,455.00 21.18 U.S. federal agencies 2,892,724.00 0.00 2,892,724.00 20.57 Tota I $14,065,222.82 $0.00 $14,065,222.82 100% Report created on: May 01, 2017 Page 1 of 2 as of April 30, 2017 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. Summary of bond holdings Maturity Year Issues Quantity Est. annual income ($) Current Yield to yield (%) maturity (%) Yield to worst (%) Adjusted cost basis ($) Unrealized gain/loss ($) Mkt. value ($) 2017 2 370,000 4,675.00 1.26% 0.83 % 0.83 % 370,000 482.50 370,482.50 2018 7 1,713,000 18,957.50 1.11% 1.05 % 1.05 % 1,713,000 853.55 1,713,853.551 2019 9 2,262,000 43,015.50 1.89% 1.66 % 1.66 % 2,265,384.29 9,540.16 2,274,924.451 2020 7 1,970,000 32,990.00 1.68% 1.79 % 1.79 % 1,969,995 -7,804.30 1,962,190.701 2021 8 3,380,000 49,080.00 1.46% 2.06 % 2.06 % 3,379,100 -18,630.55 3,360,469.451 2022 10 3,174,000 64,908.00 2.06% 2.44% 2.44% 2,671,355 477,663.37 3,149,018.371 2023 0 0 NA NA 1 2024 2 1,000,000 28,000.00 2.82% 2.91 % 2.91 % 1,010,943.59 -18,248.59 992,695.001 2025 1 240,000 5,400.00 2.24% NA NA 240,000 1,588.80 241,588.801 2026 0 0 NA NA 1 2027 0 0 NA NA 1 2028 0 0 NA NA 1 2029 0 0 NA NA 1 2030 0 0 NA NA 1 2031 0 0 NA NA 1 2032 0 0 NA NA 1 2033 0 0 NA NA 1 2034 0 0 NA NA 1 2035 0 0 NA NA 1 2036 0 0 NA NA 1 2037 0 0 NA NA 1 2038 0 0 NA NA 1 2039 0 0 NA NA 1 2040 0 0 NA NA 1 2041 0 0 NA NA 1 2042 0 0 NA NA 1 2043 0 0 NA NA 1 2044 0 0 NA NA 1 2045 0 0 NA NA 1 2046 0 0 NA NA 1 2046+ 0 0 NA NA 1 Other 0 0 NA NA 1 Total 46 14,109,000 $247,026.00 1.76% 1.88% 1.88% $13,619,777.88 $445,444.94 $14,065,222.82 % of bond portfolio maturi _ 2.63% - 12.19% 16.17% - 13.95% 23.89% 22.39% - 7.06% 1.72% Report created on: May 01, 2017 Page 1 of 7 Bond holdings - as of April 30, 2017 (continued) Details of bond holdings Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Maturing 2018 Effective rating/ Est. annual Adjusted % of ALLY BK UT US RT 01.2500% Underlying rating 248,000 1.25% Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond MAT 02/26/18 FIXED RATE CD (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal. g/I ($) price ($) Accr. interest ($) port. /UT 14,109,000 1.75% 02/23/2021 NA $247,026.00 1.88% $13,619,777.88 NA $14,065,222.82 100% Total Bond Portfolio CD 245,000 1.00% 02/27/2018 1.76% 1.88% $445,444.94 100.007 $67,042.86 1.74% 01.0000% MAT 02/27/18 FIXED Effective rating/ Est. annual 0.99% Adjusted 20.14 % of RATE CD /NC Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond MERRICK BK UT US RT 00.9000% (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2017 0.90% 0.92% -56.35 120.82 GOLDMAN SACHS BK U UT US CD 130,000 1.75% 08/03/2017 2,275.00 0.80% 130,000.00 100.253 130,328.90 0.93% RT 01.7500% MAT 08/03/17 CD 245,000 1.00% 05/11/2018 1.75% 0.80% 328.90 99.976 162.05 1.74% FIXED RATE CD /UT 1.00% 1.02% -58.80 1,141.10 SUN NATL BK NJ US RT CD 240,000 1.00% 10/03/2017 2,400.00 0.85% 240,000.00 100.064 240,153.60 1.71% 01.0000% MAT 10/03/17 FIXED CD 245,000 1.00% 05/14/2018 1.00% 0.85% 153.60 99.972 170.96 1.74% RATE CD /NJ 1.00% 1.03% -68.60 114.11 Total 2017 370,000 1.26% 09/12/2017 $4,675.00 0.83% $370,000.00 $370,482.50 2.63% BANK LEUMI NY US RT CD 245,000 1.25% 06/22/2018 1.26% 0.83% $482.50 100.059 $333.01 1.74% 01.2500% MAT 06/22/18 FIXED Effective rating/ Est. annual 1.20% Adjusted 1,082.36 % of RATE CD /NY Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2018 ALLY BK UT US RT 01.2500% CD 248,000 1.25% 02/26/2018 3,100.00 0.89% 248,000.00 100.295 248,731.60 1.77% MAT 02/26/18 FIXED RATE CD 1.25% 0.89% 731.60 535.07 /UT BANK OF NRTH CAROL NC US RT CD 245,000 1.00% 02/27/2018 2,450.00 0.99% * 245,000.00 100.007 245,017.15 1.74% 01.0000% MAT 02/27/18 FIXED 1.00% 0.99% 17.15 20.14 RATE CD /NC MERRICK BK UT US RT 00.9000% CD 245,000 0.90% 05/10/2018 2,205.00 0.92% 245,000.00 99.977 244,943.65 1.74% MAT 05/10/18 FIXED RATE CD 0.90% 0.92% -56.35 120.82 /UT KEYBANK NA IN US RT CD 245,000 1.00% 05/11/2018 2,450.00 1.02% 245,000.00 99.976 244,941.20 1.74% 01.0000% MAT 05/11/18 FIXED 1.00% 1.02% -58.80 1,141.10 RATE CD /IN CONNECTONE BANK NJ US RT CD 245,000 1.00% 05/14/2018 2,450.00 1.03% 245,000.00 99.972 244,931.40 1.74% 01.0000% MAT 05/14/18 FIXED 1.00% 1.03% -68.60 114.11 RATE CD /NJ BANK LEUMI NY US RT CD 245,000 1.25% 06/22/2018 3,062.50 1.20% 245,000.00 100.059 245,144.55 1.74% 01.2500% MAT 06/22/18 FIXED 1.25% 1.20% 144.55 1,082.36 RATE CD /NY Report created on: May 01, 2017 Page 2 of 7 Bond holdings - as of April 30, 2017 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: May 01, 2017 Page 3 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2018 ENERBANK UT US RT 01.3500% CD 240,000 1.35% 10/04/2018 3,240.00 1.31% 240,000.00 100.060 240,144.00 1.71% MAT 10/04/18 FIXED RATE CD 1.35% 1.31% 144.00 230.79 /UT Total 2018 1,713,000 1.11% 05/17/2018 $18,957.50 1.05% $1,713,000.00 $1,713,853.55 12.19% 1.11% 1.05% $853.55 $3,244.39 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2019 MAIN STREET BK COR WV US RT CD 245,000 1.45% 02/14/2019 3,552.50 1.45% 245,000.00 100.005 245,012.25 1.74% 01.4500% MAT 02/14/19 FIXED 1.45% 1.45% 12.25 447.71 RATE CD /WV WORLD'S FOREMOST B NE US RT CD 200,000 1.30% 05/28/2019 2,600.00 1.66% 200,000.00 99.262 198,523.00 1.41% 01.3000% MAT 05/28/19 FIXED 1.31% 1.66% -1,477.00 28.49 RATE JUMBO CD /NE _ RIVERSIDE CA CMNTY COLGE Aa2/NR/AA 500,000 2.35% 08/01/2019 11,725.00 1.70% 503,384.29 101.424 507,120.00 3.61% TAX SR B BE/R/ 2.345 NR/NR/NR 2.31% 1.70% 3,735.71 2,898.68 080119 DTD 052914 /CA AMERICAN EXPRESS F UT US RT CD 247,000 2.15% 11/13/2019 5,310.50 1.68% 247,000.00 101.165 249,877.55 1.78% 02.1500% MAT 11/13/19 FIXED 2.13% 1.68% 2,877.55 2,444.28 RATE CD /UT CIT BK SALT LAKE C UT US RT CD 240,000 2.10% 11/13/2019 5,040.00 1.68% 240,000.00 101.041 242,498.40 1.72% 02.1000% MAT 11/13/19 FIXED 2.08% 1.68% 2,498.40 2,319.78 RATE CD /UT BMW BK OF NA NA UT US RT CD 245,000 1.55% 12/16/2019 3,797.50 NA 245,000.00 99.606 244,034.70 1.74% 01.5500% MAT 12/16/19 FIXED 1.56% NA -965.30 1,425.36 RATE CD /UT _ TBK BANK SSB TX US RT CD 245,000 1.60% 12/16/2019 06/14/2017 3,920.00 1.70% 245,000.00 99.735 244,350.75 1.74% 01.6000% MAT 12/16/19 FIXED 100.00 1.60% 1.70% -649.25 504.77 RATE CD /TX BARCLAYS BK DE US RT CD 240,000 2.05% 12/17/2019 4,920.00 1.67% 240,000.00 100.987 242,368.80 1.72% 02.0500% MAT 12/17/19 FIXED ff 2.03% 1.67% 2,368.80 1,806.25 RATE CD /DE i AMERICAN EXPRESS C UT US RT CD 100,000 2.15% 12/18/2019 2,150.00 1.71% 100,000.00 101.139 101,139.00 0.72% 02.1500% MAT 12/18/19 FIXED 2.13% 1.71% 1,139.00 783.42 RATE CD /UT Total 2019 2,262,000 1.90% 09/19/2019 $43,015.50 1.66% $2,265,384.29 $2,274,924.45 16.17% 1.89% 1.66% $9,540.16 $12,658.75 Report created on: May 01, 2017 Page 3 of 7 Bond holdings - as of April 30, 2017 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: May 01, 2017 Page 4 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2020 SALLIE MAE BANK UT US RT CD 245,000 1.75% 03/09/2020 4,287.50 1.77% 245,000.00 99.948 244,872.60 1.74% 01.7500% MAT 03/09/20 FIXED 1.75% 1.77% -127.40 622.57 RATE CD /UT MASS ST GO CONSOL LN TAX SR Aa1/AA+/AA+ 500,000 2.09% 05/01/2020 10,450.00 1.82% 499,995.00 100.797 503,985.00 3.58% B BE/R/ 2.090 050120 DTD NR/NR/NR 2.07% 1.82% 3,990.00 5,195.97 052814 /MA MB FINL BK NA IL US RT CD 245,000 1.30% 05/11/2020 3,185.00 1.55% 245,000.00 99.255 243,174.75 1.73% 01.3000% MAT 05/11/20 FIXED 1.31% 1.55% -1,825.25 165.79 RATE CD /IL CENTENNIAL BANK AR US RT CD 245,000 1.30% 05/20/2020 3,185.00 1.60% 245,000.00 99.090 242,770.50 1.73% 01.3000% MAT 05/20/20 FIXED 1.31% 1.60% -2,229.50 87.26 RATE CD /AR IL CAPITAL ONE NA VA US RT CD 245,000 1.40% 09/21/2020 3,430.00 2.00% 245,000.00 98.025 240,161.25 1.71% 01.4000% MAT 09/21/20 FIXED 1.43% 2.00% -4,838.75 375.89 RATE CD /VA FIRST BUS BK WI US RT CD 245,000 1.40% 11/13/2020 3,430.00 1.88% 245,000.00 98.350 240,957.50 1.71% 01.4000% MAT 11/13/20 FIXED 1.42% 1.88% -4,042.50 1,616.33 RATE CD /WI CAPITAL ONE BANK N VA US RT CD 245,000 2.05% 12/29/2020 5,022.50 1.90% 245,000.00 100.518 246,269.10 1.75% 02.0500% MAT 12/29/20 FIXED 2.04% 1.90% 1,269.10 1,678.75 RATE CD /VA Total 2020 1,970,000 1.68% 07/09/2020 $32,990.00 1.79% $1,969,995.00 $1,962,190.70 13.95% 1.68% 1.79% $-7,804.30 $9,742.57 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2021 COMENITY CAP BK UT US RT CD 245,000 1.60% 06/07/2021 3,920.00 1.99% 245,000.00 98.444 241,187.80 1.71% 01.6000% MAT 06/07/21 FIXED 1.63% 1.99% -3,812.20 257.75 RATE CD /UT COMMUNITY BK CA US RT CD 245,000 1.55% 06/15/2021 797.50 1.95% 245,000.00 98.398 241,075.10 1.71% 01.5500% MAT 06/15/21 FIXED 1.58% 1.95% -3,924.90 156.06 RATE CD /CA EAST BOSTON SVGS B MA US RT CD 245,000 1.50% 06/23/2021 3,675.00 2.01% 245,000.00 97.964 240,011.80 1.71% 01.5000% MAT 06/23/21 FIXED 1.53% 2.01% -4,988.20 1,288.77 RATE CD /MA FHLMC MTN STEP UP CALL Aaa/AAA/AA+ 500,000 1.00% 10/28/2021 04/28/2017 5,000.00 NA 500,000.00 99.552 497,760.00 3.54% 01.000 % DUE 102821 DTD NR/NR/NR 100.00 1.00% NA -2,240.00 41.67 102816 FC 04282017 Report created on: May 01, 2017 Page 4 of 7 Bond holdings - as of April 30, 2017 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: May 01, 2017 Page 5 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2021 FNMA NTS STEP-UP 01.000 % Aaa/AAA/AA+ 900,000 1.00% 11/19/2021 05/19/2017 9,000.00 NA 899,100.00 99.536 895,824.00 6.37% DUE 111921 DTD 111915 FC NR/NR/NR 100.00 1.00% NA -3,276.00 4,025.00 05192016 MIZRAHI TEFAHOT BK CA US RT CD 245,000 1.25% 11/30/2021 06/30/2017 3,062.50 NA 245,000.00 100.035 245,085.75 1.74% 01.2500% MAT 11/30/21 STEP 100.00 1.25% NA 85.75 0.00 RATE CD /CA FHLB NTS STEP UP CALL 02.000 Aaa/NR/AA+ 500,000 2.00% 12/30/2021 06/30/2017 10,000.00 NA 500,000.00 100.033 500,165.00 3.56% % DUE 123021 DTD 123016 FC NR/NR/NR 100.00 2.00% NA 165.00 3,333.33 06302017 FNMA NTS 02.125 % DU Aaa/AAA/AA+ 500,000 2.13% 12/30/2021 06/30/2017 10,625.00 2.15% 500,000.00 99.872 499,360.00 3.55% 123021 DTD 123016 FC NR/NR/NR 100.00 2.13% 2.15% -640.00 3,541.67 06302017 Total 2021 3,380,000 1.45% 10/26/2021 $49,080.00 2.06% $3,379,100.00 $3,360,469.45 23.89% 1.46% 2.06% $-18,630.55 $12,644.25 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2022 FHLMC STEP UP CALL 02.000 % Aaa/AAA/AA+ 500,000 2.00% 01/26/2022 07/26/2017 10,000.00 NA 500,000.00 99.923 499,615.00 3.55% DUE 012622 DTD 012617 FC NR/NR/NR 100.00 2.00% NA -385.00 2,611.11 07262017 STATE BK INDIA NY US RT CD 247,000 2.35% 01/26/2022 5,804.50 2.26% 0.00 100.392 247,968.24 1.76% 02.3500% MAT 01/26/22 FIXED 2.34% 2.26% 247,968.24 1,494.86 RATE CD /NY GOLDMAN SACHS BANK NY US CD 247,000 2.30% 03/08/2022 5,681.00 2.31% 0.00 99.959 246,898.73 1.76% RT 02.3000% MAT 03/08/22 2.30% 2.31% 246,898.73 824.91 FIXED RATE CD /NY COMENITY BANK DE US RT CD 200,000 2.30% 03/29/2022 4,600.00 2.57% 200,000.00 98.750 197,500.00 1.40% 02.3000% MAT 03/29/22 FIXED 2.33% 2.57% -2,500.00 403.29 RATE JUMBO CD /DE SYNCHRONY BK UT US RT CD 245,000 2.40% 04/07/2022 5,880.00 2.34% 245,000.00 100.264 245,646.80 1.75% 02.4000% MAT 04/07/22 FIXED 2.39% 2.34% 646.80 370.52 RATE CD /UT MARYSVILLE MI PUB SCHS TAX Aa1/NR/NR 500,000 2.32% 05/01/2022 11,585.00 2.58% 494,230.00 98.788 493,940.00 3.51% SR B BE/R/ 2.317 050122 A2/NR/NR 2.35% 2.58% -290.00 5,760.32 DTD 042116 /Ml is NEW YORK NY CITY TRANSI TAX Aa1/AAA/AAA 500,000 1.65% 05/01/2022 8,250.00 2.47% 497,125.00 96.143 480,715.00 3.42% A-2 RV BE/R/ 1.650 050122 NR/NR/NR 1.72% 2.47% -16,410.00 4,102.08 DTD 072816 /NY Report created on: May 01, 2017 Page 5 of 7 Bond holdings - as of April 30, 2017 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal. g/I ($) price ($) Accr. interest ($) port. 14,109,000 1.75% 02/23/2021 NA $247,026.00 1.88% $13,619,777.88 NA $14,065,222.82 100% Total Bond Portfolio 1.76% 1.88% $445,444.94 $67,042.86 Report created on: May 01, 2017 Page 6 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2022 JPMORGAN CHASE & C DE US RT CD 245,000 1.25% 05/31/2022 05/31/2017 3,062.50 245,000.00 99.671 244,193.95 1.74% 01.2500% MAT 05/31/22 STEP 100.00 1.25% -806.05 0.00 RATE CD /DE _ DISCOVER BANK DE US RT CD 245,000 2.45% 11/18/2022 6,002.50 2.43% 245,000.00 100.093 245,227.85 1.74% 02.4500% MAT 11/18/22 FIXED 2.45% 2.43% 227.85 2,680.57 RATE CD /DE WELLS FARGO BK NA CA US RT CD 245,000 1.65% 11/23/2022 11/23/2018 4,042.5 NA 245,000.00 100.944 247,312.80 1.76% 01.6500% MAT 11/23/22 STEP 100.00 1.63% NA 2,312.80 0.00 RATE CD /CA Total 2022 3,174,000 2.05% 05/05/2022 $64,908.00 2.44% $2,671,355.00 $3,149,018.37 22.39% 2.06% 2.44% $477,663.37 $18,247.66 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2024 COMMERCE BANK OF SOUTHWE NR/NR/AA 500,000 3.00% 08/01/2024 15,000.00 2.98% 524,193.59 100.121 500,605.00 3.56% ASSUR TAX OID97.826BE/R/ NR/NR/A 3.00% 2.98% -23,588.59 3,708.33 3.000 080124 DTD 033016 /CA NEW YORK CITY TRANSITION Aa1/AAA/AAA 500,000 2.60% 11/01/2024 11/01/2022 13,000.00 2.84% 486,750.00 98.418 492,090.00 3.50% TAX C-3 RV BE/R/ 2.600 NR/NR/NR 100.00 2.64% 2.84% 5,340.00 6,463.89 1 10124 DTD 120412 /NY Total 2024 1,000,000 2.80% 09/16/2024 $28,000.00 2.91% $1,010,943.59 $992,695.00 7.06% 2.82% 2.91% $-18,248.59 $10,172.22 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2025 HSBC BANK USA DE US RT CD 240,000 2.25% 03/11/2025 03/11/2020 5,400.00 NA 240,000.00 100.662 241,588.80 1.72% 02.2500% MAT 03/11/25 STEP 100.00 2.24% NA 1,588.80 0.00 RATE CD /DE Total 2025 240,000 2.25% 03/11/2025 $5,400.00 NA $240,000.00 $241,588.80 1.72% 2.24% NA $1,588.80 $0.00 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal. g/I ($) price ($) Accr. interest ($) port. 14,109,000 1.75% 02/23/2021 NA $247,026.00 1.88% $13,619,777.88 NA $14,065,222.82 100% Total Bond Portfolio 1.76% 1.88% $445,444.94 $67,042.86 Report created on: May 01, 2017 Page 6 of 7 HRA HUTCHITISON HDUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Tuesday, April 18, 2017, 7:00 AM Minutes 1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, and LouAnn Holmquist. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MARCH 21, 2017 Gary Forcier moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. LouAnn Holmquist moved to approve City Center General Fund payments of $18,275.99 for checks 8832 to 8840. Gary Forcier seconded and the motion carried unanimously. b. LouAnn Holmquist moved to approve City Center March 31, 2017 Financial Reports. Gary Forcier seconded and the motion carried unanimously. c. LouAnn Holmquist moved to approve Park Towers Operating Account payments of $86,287.27 for checks 13921 to 13946. Gary Forcier seconded and the motion carried unanimously. d. Gary Forcier moved to approve Park Towers February 28, 2017 Financial Reports. LouAnn Holmquist seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report — 99% occupied; 1 unit being renovated. b. Jean Ward reviewed with the Board the Park Towers' April Newsletter. c. Jean updated the Board on the laundry room fire renovation. Fire Chief Mike Schumann will be doing a Smoke Test in the laundry room. d. Jean reviewed the 2017 Park Towers Work Plan with the Board. 5. DOWNTOWN SCDP RENTAL REHAB PROGRAM Judy Flemming updated the Board on the Downtown Rental Rehab Program. 6. SET HRA AUDITORS REPORT FOR MAY 16, 2017 BOARD MEETING Jean reviewed with the Board the audit process with the new auditors. LouAnn Holmquist moved to set the HRA Auditors report for the May 16, 2017 Board Meeting. Gary Forcier seconded and the motion carried unanimously. 7. 2017 QUARTERLY HUTCHINSON FORECLOSURE REPORT FYI: 2017 Quarterly Hutchinson Foreclosure Report 8. OTHER COMMUNICATIONS a. Jean reviewed with the Board the PHADA article on Public Housing decrease of 2017 Operating Subsidy. b. FYI: Century Court potential townhouse rental project expansion April 18, 2017 Minutes Page 1 oft c. Jean told the Board that the City Attorney and Legal Aid are now involved in the Park Towers resident's Termination of Lease. 9. ADJOURNMENT Gary Forcier moved to adjourn and LouAnn Holmquist seconded. There being no other business, Chair Renee Lynn Johnson Kotlara declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary F�6rcier, Secretary/Treasurer April 18, 2017 Minutes Page 2 of 2 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, April 18, 2017 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The April 18, 2017 Planning Commission meeting was called to order by Chair Fahey at 5:30 p.m. Members in bold were present Chair Fahey, Vice Chair Wick, Commissioner Garberg, Commissioner Wirt, Commissioner Lofdahl, and Commissioner Forcier. Also present were Dan Jochum, City Planner, John Olson, City Public Works, Marc Sebora, City Attorney, John Paulson, City Environmental Specialist and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. OATH OF OFFICE A. Tom Wirt 4. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED March 21, 2017. Motion by Commissioner Lofdahl, Second by Commissioner Wick. Motion approved. Motion to Approve — Motion to Reject 5. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A MURAL IN THE MAIN STREET AREA DISTRICT LOCATED AT 105 WASHINGTON AVE E. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission's packets. Main concern is that the mural is passable and is not damaged by passerbys. The City is not responsible for this mural. Mural will be 3 ft. above sidewalk for snow removal. Mural will be on panels and hung on the building, not directly painted on the building. City of Hutchinson will have no liability for damage due to future roadwork, sidewalk repair, snow removal, streetlight repair and other city related work. Minutes Hutchinson Planning Commission April 18, 2017 Page 2 Don 1070 West Shore Dr. (Quilt Haven). Would like to learn more about the mural process. They are interested in more murals in town. Motion by Commissioner Wirt, second by Commissioner Lofdahl to close hearing at 5:41 p.m. Motion by Commissioner Lofdahl to approve with staff recommendations. Second by Commissioner Forcier. Motion approved. Item will be on City Council consent agenda on 4/25/2017. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 6. NEW BUSINESS A. CONSIDERATION OF A SITE PLAN FOR CEN BANK LOCATED AT 1380 MONTREAL ST SE. Mr. Jochum reviewed the application as outlined in the Commission's packets. Fire truck turnaround needs to be addressed and is currently in the works. Applicant may work on an easement with the neighbor to the North so Emergency Vehicles can exit the site. This would be a curb cut area with turf Commissioner Garberg questioned the easement area to stop the general public from using. Different options are being looked into. Storm water will be using Menard Pond. Applicant must show before and after elevations. Guard rail required at retaining wall over 30 inches above grade. Motion by Commissioner Forcier to approve with staff recommendations. Second by Commissioner Garberg. Motion approved. Item will be on the City Council consent agenda on 4/25/2017. 7. UNFINISHED BUSINESS 8. COMMUNICATION FROM STAFF A. Upcoming Meetings Dan Jochum noted that we have two applications for the May Planning Commission meeting at this time. 9. ADJOURNMENT Motion by Commissioner Wick, Second by Commissioner Wirt to adjourn at 5:53 p.m.