cp05-09-2017HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, MAY 9, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Vineyard United Methodist
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Proclamation - May 2017 - National Bike Month; Week of May 15-19, 2017, as National
Bike to Work Week
(b) Resolution No. 14714 — Resolution Accepting Cash Donation for Law Enforcement
Memorial park
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of April 25, 2017
(b) Joint Meeting With Hutchinson Utilities Commission of April 27, 2017
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Amendment to 2017 General Fund Budget
(b) Consideration for Approval of Amendment to 2017 Liquor Fund Budget
(c) Consideration for Approval of Purchasing 2017 Ram 5500 Truck as Police Department's
Special Response Vehicle
(d) Consideration for Approval of Issuing Temporary Liquor License to Sustainable Farming
Association for Minnesota Garlic Festival on August 12, 2017, at McLeod County
Fairgrounds
CITY COUNCIL AGENDA MAY 9, 2017
(e) Consideration for Approval of Items for City Parking Lot I Improvements Project
(Letting No. 12, Project No. 17-12)
1. Resolution No. 14715 — Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 14716 — Resolution Receiving Report and Calling Hearing on
Improvement
(f) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M.
9. HOTEL SITE ACCESS IMPROVEMENTS (LETTING NO. 6, PROJECT NO. 17-06)
(a) Resolution No. 14717 — Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 14718 — Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
NIlV"ICATIONS REQUESTS AND PETITIONS
purpose o this portion o the agenda is to provide the Councilwith information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
10. ANNUAL UPDATE FROM HUTCHINSON HEALTH
11. PRESENTATION BY JENNIFER HAUSER OF MCLEOD COUNTY PUBLIC HEALTH
ON THE IMPACT OF TOBACCO
UNFINISHED BUSINESS
12. APPROVE/DENY ORDINANCE NO. 17-770 — ORDINANCE REPEALING SECTION
132.25 OF THE HUTCHINSON CITY CODE — UTILITIES INTERRUPTION (SECOND
READING AND ADOPTION)
13. APPROVE/DENY ORDINANCE NO. 17-771 - ORDINANCE AMENDING CHAPTER
112.088 OF THE HUTCHINSON CITY CODE — HOURS AND DAYS OF SALES
(SECOND READING AND ADOPTION)
NEW BUSINESS
14. DISCUSSION ON CHAPTER 113 OF THE HUTCHINSON CITY CODE — TOBACCO
REGULATIONS AND CONSIDERATION OF DIRECTING STAFF TO RESEARCH
OPTIONS ON AN AMENDMENT
15. APPROVE/DENY ORDINANCE NO. 17-772 — AN ORDINANCE SUSPENDING
ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO
HOURS OF CONSTRUCTION DURING THE SCHOOL ROAD/ROBERTS ROAD
RECONSTRUCTION PROJECT (LETTING NO. 2, PROJECT NO. 17-02) — WAIVE
FIRST READING, SET SECOND READING AND ADOPTION FOR MAY 23, 2017
16. APPROVE/DENY PROJECT AWARD FOR WASTEWATER TREATMENT FACILITY
2
CITY COUNCIL AGENDA MAY 9, 2017
MEMBRANE BIOREACTOR CASSETTES REPLACEMENTS PROJECT (LETTING NO.
8, PROJECT NO. 17-08)
(a) Resolution No. 14719 — Accepting Bid and Awarding Contract
17. APPROVE/DENY LUCE LINE STATE TRAIL HUTCHINSON SEGMENT
COOPERATIVE AGREEMENT BETWEEN THE STATE OF MINNESOTA AND THE
CITY OF HUTCHINSON
18. APPROVE/DENY SETTING BUDGET WORKSHOP FOR MAY 23, 2017, AT 4:00 P.M.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
19. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Library Board Minutes from March 27, 2017
b) Planning, Zoning, Building Department Quarterly Report
(c) Planning Commission Minutes from March 21, 2017
NHSCELLANEOUS
20. STAFF UPDATES
21. COUNCIL/MAYOR UPDATE
ADJOURNMENT
city 0
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BIKE MONTH PROCLAMATION
Whereas, May has been declared National Bike Month for each of the last 60 years, and the League of
American Bicyclists, the Hutchinson Bicycle and Pedestrian Advisory Council, Heart of Hutch, bicycle
clubs, schools, parks & recreation departments, police departments, hospitals, businesses, and civic
groups throughout Hutchinson and McLeod County will be promoting bicycling as part of a healthy
active lifestyle and environmentally -friendly alternative to the automobile during the month of May 2017;
and
Whereas, in the City of Hutchinson, recognized as a bronze -level Bike Friendly Community, promotion
of safe bicycling will take place in May through various community events, highlighting bicycle riding as
environmentally sound transportation and excellent recreation; and
Whereas, the Luce Line State Trail and many miles of City trails attract and provide bicyclists access to
the City of Hutchinson and surroundings area; and
Whereas, Hutchinson has a strong bike culture, increasingly robust infrastructure, fun family events such
as Luce Line Loops bike ride, Bike United ride, and Heart of Hutch Bike to Work Day for residents,
commuters and visitors; and
Whereas, bicycling activities have a positive impact on Hutchinson's economy and tourism industry,
which has been shown to improve the community's health, well-being, quality of life, community spirit,
traffic safety, and to reduce pollution and congestion; and
Whereas, the education of bicyclists and motorists as to the proper and safe operation of bicycles is
important to ensure the safety of all users; and
NOW, THEREFORE, BE IT RESOLVED, that the City of the Hutchinson hereby recognize the month
of May, 2017 as National Bike Month, and the week of May 15-19 as National Bike to Work Week 2017;
and
BE IT FURTHER RESOLVED, that the Hutchinson City Council urges all who support bicycling to
participate in the events planned and urges everyone using roadways to share the roads safely with
bicyclists.
IN WITNESS WHEREOF, I have hereunto set my hand this 9"' day of May, 2017.
Gary Forcier, Mayor
City of Hutchinson, Minnesota
HUTCHINSON CITY COUNCIL
ci=y-f�
Request for Board Action
7AL =-ft
Agenda Item: Resolution 14714 Approving Cash Donation
Department: Finance
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Recognition of Gifts/Donations
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Police department received the following donation for the Law Enforcement Memorial Park:
$50 - R. & M. Mies
BOARD ACTION REQUESTED:
Approve Resolution No. 14714, accepting the donation
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14714
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following person has offered to contribute the cash amount set forth below
to the city:
Name of Donor
R. & M. Mies
Amount Donation Date
$50.00 4/24/2017
WHEREAS, such donation has been contributed to the Hutchinson Police department
as a donation to the Law Enforcement Memorial Park fund.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 9th day of May 2017.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, APRIL 25, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John
Lofdahl, Chad Czmowski and Steve Cook. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Czmowski, to approve the agenda as presented. Motion
carried unanimously.
2. INVOCATION — New Journey UCC
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of April 11, 2017
Motion by Lofdahl, second by Czmowski, to approve the minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 14710 — Resolution Adopting Findings of
Fact and Reasons for Approval of Conditional Use Permit for a Mural in the C-3 Zoning
District Located at 105 Washington Avenue East, David Wegschied, Applicant, With
Favorable Planning Commission Recommendation
(b) Consideration for Approval of Resolution No. 14711 — Resolution Adopting Findings of
Fact and Reasons for Approval of a Site Plan for the Construction of a Bank Located at
1380 Montreal Street Southeast with Favorable Planning Commission Recommendation
CITY COUNCIL MINUTES APRIL 25, 2017
(c) Consideration for Approvals and Permits for the 75th Annual Hutchinson Jaycee Water
Carnival for June 10 — 18, 2017
(d) Consideration for Approval of Resolution No. 14707 — Resolution Amending Resolution
No. 14628 Establishing Income Guidelines and Asset Limitations for Senior Citizens 65
Years or Older, Disabled Citizens, Active Duty Military Reserves or National Guard
Deferred Assessments and Senior Citizens Reduced Refuse Rate
(e) Consideration for Approval of Issuing an Annual Caterer's Permit to J&N Schlagel
(f) Consideration for Approval of Renewing Food Vendor License for Rafael Jimenez
(g) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees
from June 15 — 17, 2017, at West River Park
(h) Consideration for Approval of Issuing Transient Merchant License to Philip Westby of
the Country Stop to Operate a Produce Stand Located in Plaza 15 Parking Lot
(i) Consideration for Approval of Issuing Transient Merchant License to Tiny Novotny to
Operate Pop -Up Shop Featuring Women's Apparel and Accessories
(j) Consideration for Approval of Issuing Short -Term Gambling License to Crow River
Cutters from May 1 — July 18, 2017, at Landy Lodge
(k) Consideration for Approval of Items for Hotel Site Access Improvements (Letting No. 6,
Project No. 17-06)
1. Resolution No. 14708 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 14709 - Resolution Receiving Report and Calling Hearing on
Improvement
(1) Claims, Appropriations and Contract Payments
Item 70) — Matt Jaunich, City Administrator, noted that originally the application had a
few pieces of information missing. A completed application has been distributed.
Item 7(a) was pulled for separate discussion.
Motion by Czmowski, second by Lofdahl, to approve consent agenda with the exception
of Item 7(a). Motion carried unanimously.
Item 7(a) had further discussion. David Wegscheid presented before the Council.
Council Member Christensen asked Mr. Wegscheid when the mural will be completed.
Mr. Wegscheid noted his intention is to have the mural unveiled on September 16, 2017,
during the Arts & Crafts Festival. The mural is a reproduction of Les Kouba's "Country
Store". A plaque will be placed near the mural containing information on Les Kouba.
Council Member Cook noted that the Public Arts Commission will also be placing a
plaque on the mural located on Main Street that was completed by Lance Albers that has
Les Kouba included in it.
Motion by Cook, second by Christensen, to approve Item 7(a). Motion carried
unanimously.
Council Member Cook noted that a neighbor in the area of the proposed hotel project at
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CITY COUNCIL MINUTES APRIL 25, 2017
Hwy 7/Hwy 15 has asked the status of the project. Dan Jochum, Planning Director,
noted that a site plan is required to be approved by the Planning Commission and the City
Council which has not been done yet. A site plan will need to be approved prior to any
permits being issued. Screening and landscaping will be an important part of the site
plan.
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
8. UPDATE ON RIVERSONG MUSIC FESTIVAL
Pat May, Riversong Music Festival, presented before the Council. Mr. May noted that the
festival is again being held again in Masonic/West River Park and all the camp sites have
been sold out. The festival is being held July 14 & 15, 2017, and Mr. May thanked the
Council for all of their support with the festival.
9. CITY FORESTRY OPERATIONS PRESENTATION
John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that
Arbor Day is April 28, 2017, so the timing of this presentation is fitting. Mr. Olson
explained there are four documents that sustain the city forestry operations: the urban forest
maintenance program, the approved species lists, boulevard tree engineering criteria and
urban forestry metrics. Council Member Cook asked what the criteria are for a boulevard
tree versus a species list. Mr. Olson explained the criteria are more functional in nature. Mr.
Olson reviewed the tree inventory, tree species, tree disease/infestation, planting activities,
pruning activities, removal activities, and the emerald ash borer response plan. With regard
to emerald ash borer concerns, Council Member Cook suggested using some of the funds
now to begin diversification and remove ash trees before infestation occurs. Mr. Olson
explained that the current process balances the needs of both mitigation and removal of
dead/hazardous trees. Removal of all the trees has an approximate cost of $600,000 and
there is currently $300,000 in the emerald ash borer response fund. Mr. Olson spoke about
financing for forestry operations.
Donovan Schuette, City Arborist, presented before the Council. Mr. Schuette reviewed the
forestry department's web site. Mr. Schuette noted that the biggest interest of residents is the
energy tree information. Mr. Schuette addressed questions and concerns of the Council.
Discussion was held regarding assessing tree removal costs to a homeowner's property taxes.
Council Member Cook suggested perhaps having a specific program in place to address costs
to homeowners when trees are required to be removed. Trees and removal are assessable
according to state law.
10. REVIEW OF SUNDAY LIQUOR OPERATIONS AT LIQUOR HUTCH AND
CONSIDERATION OF ORDINANCE NO. 17-771 - AN ORDINANCE AMENDING
CHAPTER 112.088 OF THE HUTCHINSON CITY CODE — HOURS AND DAYS OF
SALES (FIRST READING, SET SECOND READING AND ADOPTION FOR MAY 9,
2017)
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that a
recent state law was passed to allow for off -sale liquor sales on Sundays. Due to this, Liquor
Hutch Manager Candice Woods would like to discuss with the Council her recommendations
for Sunday operations at the Liquor Hutch. Ms. Woods is suggesting to be open from
11:00am — 6:00 pm on Sundays with three or four staff members manning the store. July 2nd
CITY COUNCIL MINUTES APRIL 25, 2017
would be staffed a bit heavier due to it being close to the holiday and being the first Sunday
open of the year. Ms. Woods noted that staff will be maintaining customer counts to account
for the Sunday sales. Ms. Woods has spoken with her staff and employees will be working
one Sunday per month. The fiscal impact is for half a year only and accounts for additional
wages. Additional sales are not being factored in because the sales are believed to be spread
out over the week and not necessarily additional. The budget is being considered similarly to
the motor vehicle office being opened five days a week versus the four days previously. A
revised budget for Liquor Hutch will come before the Council at a future meeting.
Mr. Jaunich reviewed proposed Ordinance No. 17-771 which reads similar to the state's new
language for Sunday sales. The revisions to the ordinance include adding Sunday hours of
11:00 am — 6:00 pm. In addition, the current city code requires the store to be closed on New
Year's Day and July 4t' which is more restrictive than state law. Staff is asking that this
provision be removed to give the store the greatest flexibility when it comes to store hours.
Staff is not intending at this time to be open on these days, but amending the ordinance
would give the store the flexibility to do so if it would choose to in the future.
Motion by Lofdahl, second by Christensen, to approve Sunday liquor hours for Liquor Hutch
and waive first reading and set second reading and adoption of Ordinance No. 17-771 for
May 9, 2017. Motion carried unanimously.
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY LABOR AGREEMENT BETWEEN THE CITY AND MINNESOTA
PUBLIC EMPLOYEES ASSOCIATION
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that
the Minnesota Public Employees Association represents the full-time police officers.
Negotiations were held with the Association this spring and a three-year contract was agreed
upon.
Motion by Lofdahl, second by Cook, to approve labor agreement with City of Hutchinson
and Minnesota Public Employees Association. Motion carried unanimously.
12. APPROVE/DENY ORDINANCE NO. 17-770 — ORDINANCE REPEALING SECTION
132.25 OF THE HUTCHINSON CITY CODE — UTILITIES INTERRUPTION (FIRST
READING, SET SECOND READING AND ADOPTION FOR MAY 9, 2017)
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that at the
last Council meeting the Council discussed repealing the City ordinance that pertains to
Utilities Service Interruptions. The current ordinance criminalizes the interruption of utilities
services. Staff feels there are other penalties and remedies in effect should utilities
interruptions occur.
Motion by Cook, second by Christensen, to waive first reading and set second reading and
adoption of Ordinance No. 17-770 for May 9, 2017. Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
.19
CITY COUNCIL MINUTES APRIL 25, 2017
(a) City of Hutchinson Financial Report and Investment Report for March 2017
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from March 21, 2017
NUSCELLANEOUS
14. STAFF UPDATES
Andy Reid — Andy Reid, Finance Director, addressed tree removal assessments that were
discussed earlier in tonight's meeting. The current process is that the City fronts the costs and
then is paid back through assessments. Mr. Reid noted if a mass removal was contemplated a
different process would most likely to have be established.
John Olson — John Olson, Public Works Manager, spoke about street patching activities that
will be done based on the weather. Street sweeping has had one complete pass and another pass
will begin where needed.
Kent Exner — Mr. Exner noted that School Road/Roberts Road reconstruction project has
begun. A seven-day notice will be given when the streets will be closed. The first phase is
Roberts Road in front of the high school. Wastewater membranes ,tid opening is this Thursday.
Mr. Exner noted that a public hearing will be held on May 9 on the access road being
considered for the hotel project, however this public hearing will not address any site plan
issues related to the hotel project. The hearing is solely for the access road project. A separate
process will be held for the hotel project itself.
Matt Jaunich — Mr. Jaunich noted that the League of Minnesota Cities Annual Conference early
bird registration is going on; He reminded the Council of the HUC Joint Meeting this Thursday
at 7:30 am at the City center; He noted that the CGMC Lobby Day is May 11, 2017; upgrades
to the siren system are being held today and tomorrow; the dog park project was mentioned at
the last meeting, however there are three other park projects in the works; Saturday is the
National Prescription Takeback Day — stations are at the police department, McLeod County
Sheriff's Office and Winsted Police Department.
15. COUNCIL/MAYOR UPDATE
Mary Christensen — Council Member Christensen noted that several residents are still
commenting to her on the narrower streets being built. Council Member Christensen also
noted that the Depot will be open this Saturday to showcase historical graffiti. A speaker
from the U of MN will also be present to speak about graffiti history. The railroad group
will also be putting on a show.
John Lofdahl — Council Member Lofdahl suggested a change to the City's tobacco
ordinance. Council Member Lofdahl is suggesting that it be illegal for a merchant to sell or
transfer tobacco to an individual under the age of 21 rather than 18 as is written now.
Council Member Lofdahl noted that the City of Edina is in the midst of changing their
ordinance with this restriction. Council Member Lofdahl noted that two other states and
250 cities have the 21 age restriction. Council Member Cook noted that he is in support of
this as studies have shown that individuals begin smoking prior to the age of 21, so if the
City considers making it illegal to sell or transfer tobacco to those under the age of 21 it
could help curtail lifelong smokers. Council Member Cook asked that staff also look into e -
cigarettes, hookahs and other smoking devices. Council Member Lofdahl feels that the
Edina ordinance is very thorough and very explanatory. Mayor Forcier feels that the
council members should give their opinions first on changing the age before staff puts work
into it. Council Member Cook suggested holding a public hearing on the matter and
perhaps getting more information from the public health agencies. Mr. Jaunich suggested
putting this item on the next agenda for the Council to consider directing staff to research
this topic more. The Council was in agreement with this.
5
CITY COUNCIL MINUTES APRIL 25, 2017
Steve Cook — Council Member Cook noted that he had attended the Minnesota Main Street
Basic Training Workshop in Faribault a couple of weeks ago. The workshop helped
attendees with ideas and strategies to help revitalize downtowns. The workshop also helped
attendees learn how to apply the Main Street Four -Point Approach to downtown
revitalization. Council Member Cook spoke about working towards being a designated
Main Street Community and the many benefits of being part of such a program. Council
Member Cook also noted that a representative from the work force center presented and
spoke of the needs Minnesota will be facing.
ADJOURNMENT
Motion by Lofdahl, second by Cook, to adjourn at 7:35 p.m. Motion carried unanimously.
HUTCHINSON CITY COUNCIL
JOINT WORKSHOP WITH THE HUTCHINSON UTILITIES BOARD
MEETING MINUTES
THURSDAY, APRIL 27, 2017 AT 7:30 AM
CITY CENTER — COUNCIL CHAMBERS
Call to Order
Mayor Forcier called the meeting to order at 7:30 a.m. Members present were: Council Member
Mary Christensen, Council Member Steve Cook, Council Member Chad Czmowski, Council
Member John Lofdahl, Commissioner Mark Girard, Commissioner Don Martinez; Commissioner
Anthony Hanson; Commissioner Monty Morrow; Commissioner Bob Wendorf£ Staff present
were: Matt Jaunich, Kent Exner, John Paulson, Jeremy Carter, Jared Martig, Steve Blake, Dave
Hunstad, and Dan Lang.
2. Welcome/Introductions
The group introduced themselves to each other.
3. State of the City Report
Matt Jaunich, City Administrator, presented before the group. Mr. Jaunich provided a State of
the City report to the group. Items covered included work force data, rental/housing data, new
developments, current projects and business attraction initiatives.
4. State of the HUC Report
a. Financial Position
b. Policies Enacted
c. Staffing, energy contracts, capacity contracts, gas contracts, etc.
d. Industry/Expense Changes
Jeremy Carter, HUC General Manager, presented before the group. Mr. Carter provided an
update on HUC's financial position, enacted policies, operational changes and industry
changes and cost drivers.
5. HUC Business Model Compared to other Municipal Utilities
Mr. Carter reviewed HUC's business model compared to other municipal utilities.
6. Overview of Potential Projects
a. Units 6 & 7
b. Solar Generation/Community Solar Garden
Mr. Carter reviewed potential projects at HUC. These include installation of Generator Units 6 &
7 (9-10 MW's/unit). HUC will finance the project through tax-exempt financing and cash
balance, enter into a capacity contract with municipal buyer and HUC can use the energy at its
discretion.
Solar Generation/Community Solar Garden — Residential -based solar gardens — Council4WC
interested? Three business models considered: HUC finances project; Residents subscribe to
panels; HUC finances some, residents finance some
7. HUC Cost of Service Study
a. PILOT Payment
RFP just went out for cost of service study which will help define the PILOT payment.
8. Any Additional Joint Partnerships?
No discussion
9. Anything Else?
No discussion
10. Adjournment (by 8:50 a.m.)
Adjourned at 8:55 a.m.
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Amendment to the 2017 General Fund Budget
Department: Finance
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 3
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The 2017 General fund budget approved by City Council on December 27, 2016 did not include financial assumptions
related to the recently approved Police body camera project. The attached budget amendment is being proposed to
account for the financial activity that would otherwise create a negative expense variance when compared to the
budget without the amendment.
Revenues in the Police budget are being increased $40,000 to account for the private donation already received from
Ag Systems. Expenditures for Police are being increased $40,000 to account for the purchase of the body camera
equipment, training costs, and other incidental costs.
This budget amendment has net zero impact on the General fund's bottom line.
BOARD ACTION REQUESTED:
Approve resolution 14712 to amend the 2017 General fund budget.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14712
RESOLUTION AMENDING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2017
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2017 is amended
to account for the implementation of the Police body camera project. Revenues have been increased
$40,000 due to a private donation made to the project and Expenditures have increased $40,000
for the purchase of the body camera equipment, training and other incidental costs.
REVENUES
Taxes
Other Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Fines & Forfeitures
Miscellaneous Revenues
Transfers -In
Fund Balance
TOTAL REVENUES
EXPENDITURES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
TOTAL EXPENDITURES
NET REVENUE OVER /
(UNDER) EXPENDITURES
GENERALFUND
Original Amended
Budget Change Budget
$ 4,763,796
$ 4,763,796
300,000
300,000
283,550
283,550
1,423,830
1,423,830
2,817,291
2,817,291
55,000
55,000
299,500
40,000 339,500
2,292,161
2,292,161
25,000
25,000
$ 12,260,128 $
40,000 $ 12,300,128
$ 8,175,052
$ 8,175,052
866,545
40,000 906,545
2,556,456
2,556,456
552,075
552,075
100,000
100,000
10,000
10,000
$ 12,260,128 $
40,000 $ 12,300,128
Adopted by the City Council this 9th day of May 2017.
/_11a9x0192101
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Amendment to the 2017 Liquor Fund Budget
Department: Finance
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 3
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The 2017 Liquor fund budget approved by City Council on December 27, 2016 did not include financial assumptions
related to the liquor store being open on Sundays. The attached budget amendment is being proposed to account for
the financial activity that would otherwise create a negative expense variance when compared to the budget without
the amendment.
The amendment takes into consideration the additional expenditures anticipated by Sunday liquor operations,
commencing July 1, 2017. City staff has estimated that Sunday operations will require an additional $11,000 in
wages and fringes for the six months of July -December 2017. We don't anticipate any other significant increases in
expenditures. Utilities may see a slight increase but we feel the existing budget has a cushion to absorb a minor
increase. The coolers have the biggest impact on the utility expense but they are running 24/7 already.
City staff does not believe that we will realize a material increase in sales revenue related to Sunday liquor, therefore
we are not proposing an increase to the 2017 budgeted sales revenue. While we hope to see an incremental
increase in sales, we feel that existing sales will simply be spread over a 7 day week rather than 6 days. We will
analyze the impact of 7 day liquor sales when finalizing the 2018 liquor budget.
BOARD ACTION REQUESTED:
Approve resolution 14713 to amend the 2017 Liquor fund budget.
Fiscal Impact: $ 11,000.00 Funding Source: Liquor operations
FTE Impact: 0.33 Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14713
RESOLUTION AMENDING THE LIQUOR FUND BUDGET FOR FISCAL YEAR 2017
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the annual Liquor Fund budget of the City of Hutchinson for fiscal year 2017 is amended
to account for anticipated expenditures resulting from the liquor store being open on Sundays,
commencing July 1, 2017.
LIQUOR FUND
REVENUES
Liquor Sales
Beer Sales
Wine Sales
Miscellaneous Sales
Other Revenues
TOTAL REVENUES
EXPENDITURES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service - Interfund Loan Water & Sewer
Transfers -Out
TOTAL EXPENDITURES
NET REVENUE OVER /
(UNDER) EXPENDITURES
Original Amended
Budget Change Budget
$ 2,066,000
$ 2,066,000
2,956,000
2,956,000
991,000
991,000
110,000
110,000
4,000
4,000
$ 6,127,000 $
- $ 6,127,000
$ 4,591,390
$ 4,591,390
651,377
11,000 662,377
24,250
24,250
218,550
218,550
5,850
5,850
80,000
80,000
20,000
20,000
127,635
127,635
500,000
500,000
$ 6,219,052 $
11,000 $ 6,230,052
$ (92,052) $ (11,000) $ (103,052)
Adopted by the City Council this 9th day of May 2017.
ATTESTED:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Approval of Purchasing 2017 Ram 5500 Truck
Department: Police
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete N/A
Contact: Daniel Hatten
Agenda Item Type:
Presenter: Daniel Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
This is a request to authorize the replacement of the 1989 Ford Truck utilized as the Police Department's Special
Response Vehicle with 2017 Ram 5500 truck. The current vehicle is an old re-purposed ambulance which was
acquired from Hutchinson Health after it had out lived its service life for the ambulance service.
This request for a new Truck has been in the City's CIP plan for replacement. If authorized we are questing to
purchase the chassis from the state bid, saving the City $11,000 over purchasing it from LDV, the equipment supplier.
The chassis will then be sent to LDV who will complete the build by installing the equipment box on the chassis along
with emergency equipment.
The purchase price of the Ram 5500 truck is 36.000
Total purchase price for the completed vehicle will be 160.000
BOARD ACTION REQUESTED:
Authorization to purchase the Chassis at this time
Fiscal Impact: $ 160,000.00 Funding Source: CIP - 2016 Equipment Bond Proceeds
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 160,000.00
Total City Cost: $ 160,000.00 Funding Source: CIP - 2016 Equipment Bond Proceeds
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL c`=y-f
Request for Board Action 7AL =-ft
Agenda Item: Temporary Liquor License - Sustainable Farming Association
Department: Administration
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Sustainable Farming Association has submitted a temporary liquor license to dispense liquor at the Minnesota
Garlic Festival being held at the McLeod County Fairgrounds on August 12, 2017. The Sustainable Farming
Association is a non-profit organization that has been in existence for at least three years and meets the requirements
for a temporary liquor license. This is the eight year the organization has put on the Minnesota Garlic Festival at the
McLeod County Fairgrounds.
BOARD ACTION REQUESTED:
Approve issuing temporary liquor license to Sustainable Farming Association on August 12, 2017.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
1
M-._ b£ApR14 , of Pll£1.4� tiAf ETY
+ 1 1 1
Name of organization
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 222, St, Paul, MN 55101
651-201-7500 Fax 551-297-5259 TTY 651-282-5555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
I5ustainable Farming Association of MN
Date organized Tax exempt number
Jan 1, 1989 1 41-1671893
F
Address
City
Minneapolis
State
Minnesota I
Zip Code
55410
4924 Lipton Ave S
Name of person making application
Business phone
home phone
Jerry Ford
7b3.244,6659 320.543.3394
Date(s) of event
Type of organization
8112/2017
❑ Club 0 Charitable
[] Religious Other
non-profit
Organization officer's name
City
State
Zip Code
Jim Chamberlin
Deerwoocl
Minnesota
56444
Organization officer's name
City
Afton
State
Minnesota
Zip Code
55001
Libby Wyrum
Organization officer's name
City
State
Zip Code
Chris Kudrna
5t Cloud
Minnesota
55301
Organization officer's name
City
State
Zip Code
Minnesota
Location where permit will be used. If an outdoor area, describe.
McLeod County Fairgrounds during Garlic Festival
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
Minnesota Joint Underwriting Association Bodily Injury $50,000 each person $100,000 each occurrence, Property Damage $10,000 each
occurrence, Loss of Means of Support $50,000 each person $100,000 each occurrence, Pecuniary Loss $50,000 each person $100,000
each occurrence, Annual Aggregate $300,000 p
APPROVAL
APPLICA
TION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
'
City or County approving the license Date Approved
I Z X10,11
Fee Amount Permit date
51-?�1r-7
Date Fee Paid City or County E-mail Address
City or County Phone Number
Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement
CLERICS NOTICE! Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY,
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT
BACK VIA EMAIL, E-MA11. THE APPLICATION SIGNED BYCITYfCOUNTYTOAGE.TEMPORARYAPPLICATION PSTATE_MN.US
LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION
CERTIFICATE OF INSURANCE 12400 PORTLAND AVE S, STE 190 Page 1
BURNSVILLE, MN 55337
This certificate of insurance is issued as a matter of information only and confers no rights upon the Certificate Holder.
This certificate does not amend, extend or alter the coverage afforded by the policy listed below.
Policy Number: L170131
INSURED:
SUSTAINABLE FARMING ASSOC.
MINNESOTA GARLIC FESTIVAL
4924 UPTON AVE S
MINNEAPOLIS MN 55410
Policy Period: FROM 8/12/2017 TO 8/13/2017
12:01 AM Standard Time
AGENT: 780
OF MN MJUA
12400 PORTLAND AVE S, STE 190
BURNSVILLE, MN 55337
PHONE: 952/641-0260
THE M.TUA IS PROHIBITED BY STATUTE FROM PROVIDING PRODUCTS AND COMIPLETRE) OPERATIONS COVERAGE
NEW POLICY
LIQUOR LIABILITY
This is an audited policy and premium adjustments are made at the end of the policy period.
This is to certify that the Policy described herein has been issued to the Insured named above and is in force at this time.
Notwithstanding any requirement, term or condition of any Policy or other document with respect to which this certificate may be
issued or may pertain, the coverage afforded by the Policy described herein is subject to all terms, exclusions and conditions of
such Policy.
The Described Location(s) covered by this policy are as follows:
MCLEOD COUNTY FAIRGROUNDS, 840 CENTURY AVE SW, HUTCHINSON, MN
COVERAGE LIMIT
Deductible Amount: NONE
L. Bodily Injury
Property Damage
Loss of Means of Support
Pecuniary Loss
Annual Aggregate
Per Claimant
(Each
Person)
$501,000
(Each
Occurrence)
$100,000
(Each
Occurrence)
$10,000
(Each
Person)
$50,000
(Each
Occurrence)
$100,000
(Each
Person)
$50,000
(Each
Occurrence)
$100,000
$300,000
NONE
Business Description: SPECIAL EVENT - SHORT TERM, LIQUOR
LIQUOR LIABILITY
Certificate Holder:
CITY OF HUTCHINSON
111 HASSAN ST. SE
HUTCHINSON MN 55359
1
Should the above policy be cancelled before the expiration date thereof, the Association will
endeavor to mail 60 days. written notice to the .above named certificate holder, but failure to
mail such notice shall impose no obligation or liability of any kind upon the Association. In
the event the cancellation is for non payment of premium, the Association will mail a 10 day
written notice.
4/25/17
COUNTERSIGNATURE DATE
r
+ CERTIFICATE HOLDER * OUR AUTHORIZED REPRESENTATIVE
8/12/17 8/12/17
End of Certificate For Location 1 Building 1
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Items for City Parking Lot I Improvements Project (L2/P17-12)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced project letting at their June 13th meeting. Please note that City staff is currently working with the adjacent
developer's (MidCountry Bank) design consultant and will be hopefully finalizing the project design and delivery
approach/schedule in the near future.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 150,000.00
Total City Cost: $ 150,000.00 Funding Source: Infrastructure Maintenance & SW Funds
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14715
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 12/PROJECT NO. 17-12
WHEREAS, it is proposed to improve:
City Parking Lot I Improvements: City designated downtown Parking Lot I; new parking lot
by construction of grading, curb and gutter, draintile, bituminous surfacing, concrete
surfacing, stormwater/drainage features, street lighting, landscaping, restoration and
appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 12/Project No. 17-12, be referred to the Engineer for
study and that that person is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible;
whether it should best be made as proposed or in connection with some other improvement; the estimated
cost of the improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 9th day of May 2017.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW/City Engineer
DATE: May 9, 2017
SUBJECT: Letting No. 12/Project No. 17-12
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L12/P17-12 City Parking Lot I Improvements: City designated downtown Parking Lot I; new parking lot by
construction of grading, curb and gutter, draintile, bituminous surfacing, concrete surfacing,
stormwater/drainage features, street lighting, landscaping, restoration and appurtenances.
ESTIMATED COST TOTAL
Construction Cost $150,000
Engineering $0
Administration $0
ESTIMATED TOTAL $150,000
ESTIMATED FUNDING
TOTAL
Assessable Costs
$0
State Aid
$0
Cit - Bonding
$0
City - Stormwater Funds
$25,000
Cit - Infrastructure Maintenance Funding
$125,000
ESTIMATED TOTAL
$150,000
RESOLUTION NO. 14716
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 12/PROJECT NO. 17-12
WHEREAS, pursuant to a resolution of the Council adopted May 9th, 2017, a report has been
prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed
improvements:
City Parking Lot I Improvements: City designated downtown Parking Lot I; new parking lot
by construction of grading, curb and gutter, draintile, bituminous surfacing, concrete
surfacing, stormwater/drainage features, street lighting, landscaping, restoration and
appurtenances; and
said report was received by the Council on May 9th, 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement in accordance with the report at an estimated total cost
of the improvement of $150,000.00.
2. A public hearing shall be held on such proposed improvements on the 13th day of June, 2017, in
the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published
notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 9th day of May 2017.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 04/26/2017 - 05/09/2017
Check Date
-------------------
05/09/2017
Check
---------------------
196045
Vendor Name
-----------------------------------------------------------
WM MUELLER & SONS
Description
---------------------------------------------
Letting 1 P16-01 #7
Amount
9,936.91
04/28/2017
196046
MNPEA
4/9-4/22/17 Payroll
624.00
04/28/2017
196047
UNUM Life Insurance
4/9-4/22/17 Payroll
948.78
04/28/2017
196048
HART
4/9-4/22/17 Payroll
663.87
04/28/2017
EFT450
EFTPS
4/9-4/22/17 Payroll -Federal Tax Withholding
62,968.64
04/28/2017
EFT451
Aflac
4/9-4/22/17 Payroll
170.41
04/28/2017
EFT452
MN Dept of Revenue
4/9-4/22/17 Payroll - State Tax Withholding
11,939.80
04/28/2017
EFT453
PERA
4/9-4/22/17 Payroll - PERA contributions
46,769.90
04/28/2017
EFT454
TASC-Flex
4/9-4/22/17 Payroll
1,886.76
04/28/2017
EFT455
TASC-H S A
4/9-4/22/17 Payroll
12,154.00
04/28/2017
EFT456
ICMA
4/9-4/22/17 Payroll
1,943.36
04/28/2017
EFT457
VOYA
4/9-4/22/17 Payroll
990.00
04/28/2017
EFT458
MNDCP
4/9-4/22/17 Payroll
305.00
05/09/2017
196049
ACE HARDWARE
VARIOUS R&M SUPPLIES
575.03
05/09/2017
196050
VOID
05/09/2017
196051
AHLGREN ELECTRIC
LIGHTS AND ELECTRICAL REPAIRS
483.24
05/09/2017
196052
ALBERTS, LESLIE
MARKETING FOR PRCE SKATE SHOW
34.35
05/09/2017
196053
ALF NESS, JASON
ADAPTIVE RECREATION -APRIL
100.00
05/09/2017
196054
ALPHA WIRELESS
REINSTALL ANTENNAS ON NORTH WATER TOWER
3,022.73
05/09/2017
196055
AMERICAN BOTTLING CO
APRIL COST OF GOODS - LIQUOR
182.32
05/09/2017
196056
AMERIPRIDE SERVICES
MOP, MATS, TOWEL BAR
100.31
05/09/2017
196057
ARCTIC GLACIER USA INC.
APRIL COST OF GOODS - LIQUOR
220.78
05/09/2017
196058
ARNESON DISTRIBUTING CO
APRIL COST OF GOODS - LIQUOR
655.80
05/09/2017
196059
ARTISAN BEER COMPANY
APRIL COST OF GOODS - LIQUOR
1,412.00
05/09/2017
196060
ASHWILL INDUSTRIES INC
SKID LOADER CUTTING EDGES .5" STEEL PLAT
459.50
05/09/2017
196061
AUTO VALUE - GLENCOE
MALE & FEMALE PIPE
81.91
05/09/2017
196062
BACHMAN'S
VARIOUS TREE INVENTORY
866.40
05/09/2017
196063
BARR ENGINEERING COMPANY
PROFESSIONAL SERVICES 2/25-3/24
1,988.00
05/09/2017
196064
BECKER ARENA PRODUCTS
HOCKEY ARENA SUPPLIES
510.10
05/09/2017
196065
BELLBOY CORP
APRIL COST OF GOODS - LIQUOR
709.54
05/09/2017
196066
BFG SUPPLY CO
TREES FOR ENERGY PROGRAM
923.76
05/09/2017
196067
BRADLEY SECURITY LLC
BROKEN KEY EXTRACTION
107.00
05/09/2017
196068
BREAKTHRU BEVERAGE
APRIL COST OF GOODS - LIQUOR
21,144.78
05/09/2017
196069
BURMEISTER, JEROME
SAFETY SHOE REIMBURSEMENT
175.00
05/09/2017
196070
BUSH INDUSTRIES, INC
OFFICE EQUIPMENT FOR WATERPARK
770.18
05/09/2017
196071
BUSINESSWARE SOLUTIONS
APRIL Cost per Print
2,016.46
05/09/2017
196072
C & L DISTRIBUTING
APRIL COST OF GOODS - LIQUOR
22,599.37
05/09/2017
196073
CARLOS CREEK WINERY
APRIL COST OF GOODS - LIQUOR
660.00
05/09/2017
196074
CENTRAL HYDRAULICS
QUICK COUPLERS
194.79
05/09/2017
196075
CES IMAGING
WATER RESISTANT INKJET BOND
76.94
05/09/2017
196076
COMDATA CORPORATION
MISC PURCH - CASH WISE FOODS
378.63
05/09/2017
196077
CROW RIVER AUTO & TRUCK REPAIR
OIL CHANGE- 2016 CHEV CAPRICE
69.61
05/09/2017
196079
CROW RIVER WINERY
APRIL COST OF GOODS - LIQUOR
1,250.85
05/09/2017
196080
CUMMINS NPOWER LLC
REPLACE RADIATOR ON PD GENERATOR
3,151.25
05/09/2017
196081
DAAK REFRIGERATION
ICE MACHINE REPAIR AT EVENTCENTER
320.00
05/09/2017
196082
DALBOL FLOWERS & GIFTS
FUNERAL PLANT
35.00
05/09/2017
196083
DALE A. ZORMAN TRUCKING SERVICE INC
FREIGHT -OUT FOR BAGGED SALES - CREEKSIDE
3,250.00
05/09/2017
196084
DAS MANUFACTURING, INC
STORM DRAIN MARKERS
1,099.80
05/09/2017
196085
DAYLIGHT DESIGNS INC
CITY CENTER SKYLIGHT REPAIR
483.00
05/09/2017
196086
DESTINATION TRANSPORT
FREIGHT -OUT FOR BAGGED SALES - CREEKSIDE
1,370.00
05/09/2017
196087
DROP -N -GO SHIPPING INC
MARCH POSTAGE - ALL MAILINGS
1,136.70
05/09/2017
196088
DUFF BRUSH LLC
PARTS FOR CREEKSIDE MCCLOSKEY SCREENER
1,960.00
05/09/2017
196089
DYNA SYSTEMS
HOSE, CABLE TIES, WASHER
64.04
05/09/2017
196090
EBERT, RICHARD
SAFETY SHOE REIMBURSEMENT
169.95
05/09/2017
196091
ECOLAB PEST ELIMINATION
RODENT PROGRAM
154.56
05/09/2017
196092
EDAM
CONFERENCE FEE - MILES SEPPELT
305.00
05/09/2017
196093
ELECTRO WATCHMAN
FIRE & SECURITY ALARM- WATER PLANT
376.00
05/09/2017
196094
EMPLOYMENT RESOURCE CENTER
APRIL TEMPORARY LABOR - CREEKSIDE
994.56
05/09/2017
196095
EVERBRIDGE INC
ANNUALCHARGE- EMERGENCY NOTIFICATION SYS
4,030.00
05/09/2017
196096
FARM -RITE EQUIPMENT
NEW BOBCAT- WASTEWATER FACILITY
13,957.13
05/09/2017
196097
FASTENAL COMPANY
SUPPLIES FOR PARKS OPERATIONS
672.05
05/09/2017
1196098
1 FIRE SAFETY USA INC
FIRE HOSE
565.00
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 04/26/2017 - 05/09/2017
Check Date
-------------------
05/09/2017
Check
---------------------
196099
Vendor Name
-----------------------------------------------------------
FIRST CHOICE FOOD & BEVERAGE SOLUTI
Description
COFF------------------------------------------------------------
COFFEE
Amount
------------76.0 -
76.00
05/09/2017
196100
FORESTRY SUPPLIERS INC
HEDGE SHEARS
200.10
05/09/2017
196101
FRANEK, CORY
SAFETY FOOTWEAR REIMBURSEMENT
175.00
05/09/2017
196102
G & K SERVICES
MATS & TOWELS
126.79
05/09/2017
196103
GAVIN WINTERS DONLEY & OSTLUND LTD
FLAT FEE AGREEMENT- MARCH LEGAL SVCS
3,300.00
05/09/2017
196104
GEB ELECTRICAL INC
REPAIR LITES IN REC CENTER
306.50
05/09/2017
196105
GERTENS
PURCHASE PINE BARK MULCH - CREEKSIDE
5,211.00
05/09/2017
196106
GLOBAL SPECIALTY CONTRACTORS, INC
AQUATIC CENTER PAYMENT#11
333,450.00
05/09/2017
196107
GOPHER STATE FIRE EQUIPMENTCO.
FIRE EXTINGUISHER RE-CHARGE/CERTIFICATION
179.43
05/09/2017
196108
GRAINGER
VARIOUS R&M SUPPLIES
1,952.19
05/09/2017
196109
GRATKE, TIM
MRWA CONF- NEWPORT BEACH CA
1,475.06
05/09/2017
196110
GREAT NORTHERN ENVIORNMENTAL LLC
REPLACEMNET UV SENSOR - WWTP
2,272.16
05/09/2017
196111
GRO-WELL BRANDS
PURCH WEST BARK, CEDAR CHIPS - CREEKSIDE
4,049.95
05/09/2017
196112
HACH COMPANY
POTASSIUM PERSULFATE, PHOSVER
488.31
05/09/2017
196113
HAGER JEWELRY INC.
PLASTICS AND ENGRAVING
66.00
05/09/2017
196114
HANNEMAN, MARK
COSTTO INSTRUCT NEW PD HIRES ON ARMER SYST
300.00
05/09/2017
196115
HANSEN GRAVEL
1 YD GRANITE SAND - PARKS
46.00
05/09/2017
196116
HANSON & VASEK CONSTRUCTION
CONCRETE PATCHING & REPAIR WORK
8,945.00
05/09/2017
196117
HAWKINS INC
30% SODIUM HYDROXIDE - WATER PLANT
2,954.01
05/09/2017
196118
HCVN-TV
1ST QTR CABLE TV FRANCHISE FEES
24,116.80
05/09/2017
196119
HD SUPPLY WATERWORKS LTD
PURCHASE NEW WATER METERS (16)
2,036.12
05/09/2017
196120
HENRY'S WATERWORKS INC
PLUMBING R&M SUPPLIES
825.52
05/09/2017
196121
HENRYS FOODS INC
CONCESSION SUPPLIES- RECREATION
194.75
05/09/2017
196122
HILLYARD/HUTCHINSON
NUTRA-RINSE
22.97
05/09/2017
196123
HJERPE CONTRACTING
SEWER, HYDRANT, GATEVALVE REPAIRS
17,163.50
05/09/2017
196124
HOLTTOUR AND CHARTER INC.
HINCKLEYTRIP FOR SENIOR CTR - 5/22/17
895.00
05/09/2017
196125
HUTCHINSON HEALTH CARE
MAY COMMON AREA MAINT- EVENT CENTER
2,277.99
05/09/2017
196126
HUTCHINSON SENIOR ADVISORY BOARD
PLYMOUTH PLAYHOUSE SENIOR TOUR 5/10/17
1,509.55
05/09/2017
196127
HUTCHINSON UTILITIES
MISC ACCOUNT 990050
19,202.61
05/09/2017
196128
HUTCHINSON WHOLESALE
VARIOUS AUTO REPAIR SUPPLIES
267.96
05/09/2017
196129
HUTCHINSON, CITY OF
WATER & SEWER SERVICE 3/1/17-3/31/17
1,074.15
05/09/2017
196130
HUTCHINSON, CITY OF
REPLENISH ATM - CITY CENTER
4,000.00
05/09/2017
196131
INN ON LAKE SUPERIOR
MWOA CONF 6/20-6/22/17-T. GRATKE
364.40
05/09/2017
196132
INN ON LAKE SUPERIOR
MWOA CONF 6/20-6/22/17- D. PAULSON
364.40
05/09/2017
196133
INSELMANN, ERIC
SAFETY SHOE REIMBURSEMENT
175.00
05/09/2017
196134
INTERSTATE POWER COMPANIES INC
MCCLOSKEY SCREENER- BEARING - CREEKSIDE
353.68
05/09/2017
196135
ISD423/PRCE
PRCE SUMMER BROCHURE
275.00
05/09/2017
196136
ISD423/PRCE
1/2 POSTAGE BROCHURES, PAGES
8,953.97
05/09/2017
196137
JEFF MEEHAN SALES INC.
MARCH 2017 CREEKSIDE SALES COMMISSIONS
21,376.03
05/09/2017
196138
JESSE TREBIL FOUNDATION SYSTEMS INC
DRAIN TILE SYSTEM AT HISTORIC CHURCH
9,325.00
05/09/2017
196139
JJ TAYLOR DIST OF MN
APRIL COST OF GOODS - LIQUOR
5,597.35
05/09/2017
196140
JOHNSON BROTHERS LIQUOR CO.
APRIL COST OF GOODS - LIQUOR
27,861.74
05/09/2017
196141
JUUL CONTRACTING CO
EMERGENCY REPAIR LEAKING WATER VALVE
6,381.97
05/09/2017
196142
KERI'S CLEANING
CLEANING 4/1-4/15, CITY, LIBRARY, SR DINING
5,288.00
05/09/2017
196143
L & P SUPPLY CO
REPAIRS TO PARKS JOHN DEERE WAM
12,578.11
05/09/2017
196144
LAKES AREA WEDDING EXPO LLC
OCT 2017 WEDDING EXPO FEE- BOOTH RATES
350.00
05/09/2017
196145
LEAGUE OF MN CITIES
2017 ANNUAL CONFERENCE -J. LOFDAHL
400.00
05/09/2017
196146
LEAGUE OF MN CITIES -INS TRUST
CLAIM # 28547 SETTLEMENT
6,245.29
05/09/2017
196147
LEAGUE OF MN CITIES -INS TRUST
2016 WCAUDIT
6,959.00
05/09/2017
196148
LOCHER BROTHERS INC
APRIL COST OF GOODS - LIQUOR
22,038.05
05/09/2017
196149
LOGIS
NETWORKTHRU 3/25/17 VARIOUS
603.75
05/09/2017
196150
MARSHALL CONCRETE PRODUCTS
ELKS PLAYGROUND BASE
1,024.00
05/09/2017
196151
MATTHEW BENDER & CO. INC
SERVICE PERIOD 7-17 6-18 DUNNELL MN DIGE
1,674.33
05/09/2017
196152
MCLEOD COOP POWER ASSN
ELECTRIC CONNECTION- 395 OTTAWA AVE SE:
800.00
05/09/2017
196153
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL- D.OVERVIDES
200.00
05/09/2017
196154
MENARDS HUTCHINSON
ROBERTS DUGOUTS -1-1/8" IDX6' RUB PIPEINS
817.33
05/09/2017
196155
MEYER LABORATORY INC
1 CASE OF CHEMICAL - PARKS DEPT
85.93
05/09/2017
196156
MIDWEST PLAYGROUND CONTRACTORS
INSTALLATION OF NEW PLAYGROUND TARTAN PK
2,400.00
05/09/2017
196157
MIDWEST PLAYSCAPES INC.
NEW PLAYGROUND FOR TARTAN PARK
5,074.48
05/09/2017
196158
MINNEAPOLIS, CITY OF
APS TRANSACTION FEE FOR MARCH - POLICE
43.20
05/09/2017
196159
MINNESOTA POLLUTION CONTROL AGENCY
WATER PERMITANNUAL FEE
400.00
05/09/2017
1196160
1 MINNESOTA RURAL WATER ASSN
MEMBERSHIP 6/2017-6/2018
250.00
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 04/26/2017 - 05/09/2017
Check Date
-------------------
Check
---------------------
196161
Vendor Name
-----------------------------------------------------------
MINNESOTASTATE HORTICULTURALSOCIE
Description
--------------------------------------------
CREEKSIDE MAY/JUNE- NORTHERN GARDEN MAG
Amount
1,049.00
05/09/2017
196162
MINNESOTAVALLEY TESTING LAB
VARIOUS LAB TESTING FOR WWTP
1,790.00
05/09/2017
196163
MMC
REPLACE RELIEF VALVE ON BOILER BLDG 10
1,314.61
05/09/2017
196164
MN MECHANICAL SOLUTIONS
MBR BLOWER PIPING MODIFICATIONS- WWTP
21,250.00
05/09/2017
196165
MORRISON COUNTY SHERIFF'S OFFICE
SUBPOENA- COURT FILE CR 161421, CIVIL FILE
50.00
05/09/2017
196166
MOTOR VEHICLE
TITLE TRANSFERS FOR 3 VEHICLE FORFEITURES
35.25
05/09/2017
196167
MPCA
WASTEWATER ANNUAL PERMIT FEES-2017
14,350.00
05/09/2017
196168
MUCHOW, CHAD
SAFETY SHOE REIMBURSEMENT
175.00
05/09/2017
196169
MWOA
T. GRATKE- CONF 6/21-6/22
75.00
05/09/2017
196170
MWOA
D. PAULSON- CONF 6/21-6/22
75.00
05/09/2017
196171
NAPA AUTO PARTS
VARIOUS AUTO REPAIR SUPPLIES
105.63
05/09/2017
196172
NATIONAL TACTICAL OFFICER ASSN
TEAM MEMBERSHIP RENEWAL- POLICE
150.00
05/09/2017
196173
NERO ENGINEERING
RESIDENT ENGINEERING SERVICES
8,877.60
05/09/2017
196174
NORTHERN BUSINESS PRODUCTS
VARIOUS OFFICE SUPPLIES
66.88
05/09/2017
196175
NORTHERN STATES SUPPLY INC
CUTOFF WHEEL, NUT PK
121.15
05/09/2017
196176
O'REILLYAUTO PARTS
MATTINGAGENT
58.22
05/09/2017
196177
OFFICE DEPOT
PAPER X-1,11"
328.64
05/09/2017
196178
OFFICE OF MN IT SERVICES
MARCH SERVICES
112.54
05/09/2017
196180
PAULSON, DEB
CLASS D WATER LIC RENEWAL, CLOTHING REIMB
110.00
05/09/2017
196181
PAUSTIS WINE COMPANY
APRIL COST OF GOODS - LIQUOR
2,226.23
05/09/2017
196182
PELLINEN LAND SURVEYING
SERVICES AT CITY CENTER /HARRINGTON HOUSE
1,025.00
05/09/2017
196183
PEOPLEREADY INC
APRILTEMPORARY LABOR - CREEKSIDE
4,061.87
05/09/2017
196184
PHILLIPS WINE & SPIRITS
APRIL COST OF GOODS - LIQUOR
23,292.69
05/09/2017
196185
PIONEER MANUFACTURING CO
QUIK STRIPE ORANGE & WHITE
236.00
05/09/2017
196186
POSGUYS.COM
BARCODE SCANNERS - WATERPARK
531.42
05/09/2017
196187
POSTMASTER
MAY POSTAGE
1,700.00
05/09/2017
196188
PRATLEY, CHRIS
BASEBALL REFUND
312.00
05/09/2017
196189
PRECAST SYSTEMS
GRASS MARKER W/CONCRETE
100.00
05/09/2017
196190
QUADE ELECTRIC
VARIOUS FUSED SWITCHES / NORTHWOODS R&M
120.85
05/09/2017
196191
QUILL CORP
VARIOUS JANITORIAL SUPPLIES
515.89
05/09/2017
196192
RENVILLE COUNTY SHERIFF DEPT
SUBPOENA- ZIESMER,TISDELL
120.00
05/09/2017
196193
RUNNING'S SUPPLY
VARIOUS R&M SUPPLIES
620.77
05/09/2017
196194
SAM'S CLUB
CONCESSION SUPPLIES- RECREATION
51.65
05/09/2017
196195
SCHRAMM, ASHLEIGH
REFUND FOR SWIMMING LESSONS
45.00
05/09/2017
196196
SEH
2016 ANTENNA PROJECTS
1,740.15
05/09/2017
196197
SESTER FARMS
TREES FOR DNR GRANT
3,557.42
05/09/2017
196198
SHAW, KAREN
PILATES/YOGA FOR APRIL
210.00
05/09/2017
196199
SIGNATURE AQUATICS
PROJECT MANAGEMENT- HUTCHINSON AQUATIC C
20,786.75
05/09/2017
196200
SOUTHERN WINE & SPIRITS OF MN
APRIL COST OF GOODS- LIQUOR
19,736.41
05/09/2017
196201
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
426.08
05/09/2017
196202
STREICH TRUCKING
FREIGHT-OUT FOR BAGGED SALES - CREEKSIDE
1,245.00
05/09/2017
196203
SYLVESTER CUSTOM GRINDING, INC
MULCH GRINDING - 503.27 YARDS
3,271.26
05/09/2017
196204
TASC
June 2017 Flex Adm. Fees
104.12
05/09/2017
196205
TELECKY, DAVE
SAFETY FOOTWEAR REIMBURSEMENT
124.37
05/09/2017
196206
TESSMAN COMPANY
LINE MARKER, TURFACE - BALLFIELD MAINT
859.80
05/09/2017
196207
TRIPLE G COMPANIES
SIDEWALK REPLACEMENT AROUND ELKS SHELTER
4,424.00
05/09/2017
196208
UNITED FARMERS COOP
UNLEADED/DIESEL FUEL- HATS FUEL SYSTEM
29,059.57
05/09/2017
196209
URBAN SPRITE MEDIA
APRIL RADIO ADVERTISING - CREEKSIDE
750.00
05/09/2017
196210
US BANK EQUIPMENT FINANCE
COPIER CONTRACT ALLOWANCE 4/20-5/20/17
399.56
05/09/2017
196211
USA BLUE BOOK
PIPE WALL PENETRATION SEAL- WWTP
74.15
05/09/2017
196212
USAQUATICS
CONSTRUCTION ADMIN - AQUATIC CENTER
10,000.00
05/09/2017
196213
VERIZON WIRELESS
MAR24-APR23'17 USAGE - CELL PHONES
3,378.00
05/09/2017
196214
VIKING BEER
APRIL COST OF GOODS- LIQUOR
20,536.75
05/09/2017
196215
VIKING COCA COLA
CONCESSIONS SUPPLIES / LIQUOR COST OF GOODS
967.25
05/09/2017
196216
VISUAL EFFECTS SIGN & GRAPHICS CO
WRAP AIRPORT COURTESY CAR
2,338.00
05/09/2017
196217
WALL STREET JOURNAL
1YEAR SUBCRIPTION
478.88
05/09/2017
196218
WASTE MANAGEMENT OF WI-MN
4/3-4/14/17 LANDFILL FEES
5,134.69
05/09/2017
196219
WICHTERMAN, KEN
SAFETY SHOE REIMBURSEMENT
175.00
05/09/2017
196220
WINE MERCHANTS INC
APRIL COSTOF GOODS- LIQUOR
949.38
05/09/2017
196221
WORTH DATA INC
B5021 RF RELAY SERIAL/ETHERNET (HUC REIMB)
2,535.00
05/09/2017
196222
ZELLER STUDIO
FINAL 50%- CEMETERY SCULPTURE
7,750.00
Total - Check Disbursement
1
1,060,650.76
CHECK REGISTER B - FOR CITY OF HUTCHINSON
CHECK DATE FROM 04/26/2017 - 05/09/2017
Check Date Check
------- -2---------- ---------------------
05/09/2017 196078
Vendor Name
-----------------------------------------------------------
CROW RIVER GLASS
Description Amount
------------------------------------------------------------------------------51.7 -
ROBERTS PLEXI 151.74
05/09/2017 196179
OUTDOOR MOTION
CHAIN, BIKE TUNE UP 846.00
Total - Check Disbursement
997.74
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Public Hearing for Hotel Site Access Improvements Project (1-6/P17-06)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Public Hearing
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff is currently working to deliver a project to address the Hotel Site Access Improvement needs within the
northeasterly quadrant of the TH 7/22 & TH 15 intersection. Per discussions with the hotel developer, City staff is
administering the design of this project with the goal of constructing it during the months of July and August this
coming summer. Please note that this project is included within the 2017 Infrastructure Improvement Program and
will be reviewed by the City's Resource Allocation Committee as the associated delivery/funding process proceeds in
the near future.
Following a brief project overview by City staff and potential public comments, staff will request that the City Council
move forward with the final preparation of project plans/specifications and future advertisement for bids. The
anticipated bid opening date is Friday, June 9th (11:00 AM).
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 400,000.00
Total City Cost: $ 400,000.00 Funding Source: Bonding, Stormwater & EDA Funds
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14717
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 6/PROJECT NO. 17-06
WHEREAS, a resolution of the City Council adopted the 25th day of April 2017, fixed a date for a
Council Hearing on the following improvements:
Hotel Site Access Improvements: from Prospect Street NE to approximately 520 LF to the
west; new roadway implementation by construction of grading, retaining walls, curb and
gutter, draintile, bituminous surfacing, stormwater/drainage features, street lighting,
landscaping, restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 25th day of April
2017.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 9th day of May 2017.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 14718
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 6/PROJECT NO. 17-06
WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following
described improvement:
Hotel Site Access Improvements: from Prospect Street NE to approximately 520 LF to the
west; new roadway implementation by construction of grading, retaining walls, curb and
gutter, draintile, bituminous surfacing, stormwater/drainage features, street lighting,
landscaping, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering/Public Works until 11:00 am on Friday, June 9th, 2017, at which time they will be publicly
opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of
Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the
Council at 6:00 pm on Tuesday, June 13th, 2017 in the Council Chambers of the Hutchinson City Center,
Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 9th day of May 2017.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
Annual Report fdTRe City
Hutchinson City Council
May g, 2017
-�:441
Hutchinson
HEALTH
Performance
standard
under lease
2015
2016
Maximum annual
1.30
2.07
3.80
debt coverage
ratio
Days cash on hand
60
132
143
-�:441
Hutchinson
HEALTH
-�:441
Hutchinson
HEALTH
Operating Income
($1.19M)
$2.14M
Net Income
($1.66M)
$3.32M
Operating Margin
(1.4%)
2.4%
EBIDA Margin
3.9%
9.0%
Hutchinson
HEALTH
2015
2016
Admissions
2,117
2,017
ER
9,017
8,761
Surgeries
2,079
2,103
Endoscopy
1,323
1,276
Radiology
27,668
28,791
Clinic Visits
107,279
108,852
Deliveries
220
305
Lab
44,453
Charity Care
Community and Subsidized
Health Services Costs
)mm
Unreimbursed Medicaid Services
And Medicaid Surcharge
Education and Workforce
Development and Research
Minnesota Care Tax
Cash and In -Kind Donations
63,400
89,977
4,093,769
219,584
1,127,978
113,191
Community Benefit as a Percent of Total Expenses
6.68%
Hutchinson
HEALTH
Hutchinson
HEALTH
ly
Hutchinson
HEALTH
'le Johns -01
Internal Medicine
e w ian
L
Nw
%F. %
r. Sencar
Psychia
Hutchinson
HEALTH
HEALTH
Hutchinson
HEALTH
Hutchinson
HEALTH
Pediatric Rehabilitatio
�2:.
Hutchinson
HEALTH
HEALTH
ardiac Rehabilitation
1
-1
11
+il
Federal
* State
* Financial
Cost projected to rise faster than revenue
* Pace of health care reform - Volume to Value
Hutchinson
HEALTH
Hutchinson
HEALTH
HUTCHINSON CITY COUNCIL
c`=y-f
Request for Board Action
7AL =-ft
Agenda Item: Jennifer Hauser, McLeod County Public Health --
Tobacco Ordinance
Department: Administration
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Council member Lofdahl has invited Ms. Hauser to address the council on the impact of tobacco from a County Public
Health perspective. Council member Lofdahl has noted that the presentation will
be brief and will be informational
only.
BOARD ACTION REQUESTED:
No action requested
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
c`=y-f
Request for Board Action
7AL =-ft
Agenda Item: Repealing of Hutchinson City Code Section 132.25
- Utilities Interruption
Department: Administration
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At its April 11, 2017, meeting, the City Council directed staff to prepare an ordinance repealing City Code Section
132.25 pertaining to Utilities Service Interruptions. The first reading of this ordinance was held at the April 25, 2017,
meeting and no changes have been made to it.
BOARD ACTION REQUESTED:
Approve second reading and adoption of Ordinance No. 17-770
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 17-770 — AN ORDINANCE REPEALING SECTION 132.25 OF THE
HUTCHINSON CITY CODE — UTILITIES SERVICE INTERRUPTION
The City Council of the City of Hutchinson does ordain as follows:
1.) That Section § 132.25 Utilities Service Interruption is hereby repealed in its entirety.
Adopted by the City Council this 9t' day of May, 2017.
Gary T. Forcier, Mayor
Attest:
Matthew Jaunich, City Administrator
Y.
Adopted by the City Council this 9t' day of May, 2017.
Gary T. Forcier, Mayor
Attest:
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Approve/Deny Ordinance 17-771 - Sunday Liquor (2nd Reading & Adoption)
Department: Administration
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As the City Council knows, the Minnesota Legislature recently adopted a new State Law that will allow for the sale of
Off-Sale Liquor on Sundays. This law will officially become effective July 1, 2017.
In preparation for that new law, Staff addressed the council at your last meeting on our plans for Liquor Hutch. As was
noted, Liquor Hutch plans on being open on Sundays from 11 a.m. to 6 p.m. To prepare the City for this, the Council
considered a first reading of Ordinance 17-771, which would amend our current city code to allow for Sunday sales, at
your meeting on April 25.
In front of you Tuesday for consideration will be the second reading and potential adoption of that ordinance. Please
note that the language has not changed from its first reading and the proposed changes to the City Code mimic State
Law. The specific language changes are noted within the ordinance.
Contrary to what was written in the newspaper, it is not our intention at this time to be open on New Years Day and
July 4. However, the amended city code would give us that flexibility. We are asking that this provision be removed to
give Liquor Hutch the POSSIBILITY of being open on New Years Day and July 4, however it is not our intention at this
time to be open on these days.
Please note that the ordinance would not become effective until July 1, 2017.
BOARD ACTION REQUESTED:
Approve or Deny Ordinance 17-771, which would amend City Code 112.088 to allow for Sunday Sales (2nd Reading
and Adoption)
Fiscal Impact: $ 11,000.00 Funding Source: Liquor Fund
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE 17-771
AN ORDINANCE AMENDING CHAPTER 112.088 — HOURS AND DAYS OF SALES,
OF THE HUTCHINSON CITY CODE
The City Council hereby ordains:
WHEREAS, during the 2017 Legislative session, the State of Minnesota adopted
legislation to allow for the sale of off -sale intoxicating liquor on Sundays; and
WHEREAS, Hutchinson's current city code prohibits the sale of off -sale intoxicating
liquor on Sundays; and
WHEREAS, in an effort to provide the utmost in customer service and convenience
while protecting our current market share, the City Council desires to have Liquor Hutch open on
Sundays.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Hutchinson, that
Chapter 112.088 of the City Code is hereby amended to read as follows:
§ 112.088 HOURS AND DAYS OF SALES
No on -sale intoxicating liquor shall be made between the hours of 1: 00 a.m. and 10: 00
a.m. on Sunday, nor between 12:00 midnight and 8:00 a.m. on Monday, nor between the hours of
1: 00 a. m. and 8: 00 a. m. on Tuesday through Saturday. No off -sale of intoxicating liquor shall be
made on Sundays, except between the hours of 11: 00 a.m. and 6: 00 p. m., nor before 8: 00 a.m. or
after 10: 00 p.m. on Monday through Saturday, nor on nc-it, ^ � r January, 1 r , 4, 41--
Thanksgiving
;Thanksgiving Day; or Christmas Day, December 25. No sale of intoxicating liquor shall be made
after 8: 00 p.m. on December 24. No delivery of alcohol to an off sale licensee may be made by a
wholesaler or accepted by an of -sale licensee on a Sunday. No order solicitation or
merchandising may be made by a wholesaler on a Sunda
FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is July 1, 2017
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS
Attest:
Matthew Jaunich, City Administrator
DAY OF , 2017
Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Discussion on Tobacco Ordinance - Consideration of Amending City Code
Department: Administration
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
At the conclusion of our last council meeting, council member Lofdahl brought up the subject of increasing the legal
purchasing age of Tobacco from 18 to 21 within city limits. There was a brief discussion by the Council and it was
determined to bring the item back for discussion/consideration at the May 9 City Council meeting.
As of December of 2016, there are two states (Hawaii & California) and over 200 localities in the United States who
have raised the sale age of tobacco to 21. Edina is posed to become the first city in Minnesota to enact such an
ordinance. As a reference point, I have included a copy of Edina's Community Health Administrator's report along with
its Health Commission's report which includes a sample ordinance.
If there is a desire to pursue an ordinance, State Law requires that we notify the licensed establishments in town at a
minimum of 30 days before local ordinances are adopted and/or substantially amended. We would then conduct a
public hearing. There are currently 17 establishments in town with a tobacco license who would be impacted and
would have to be notified if we were to make significant changes to our ordinance.
There was also some discussion at our last meeting about having staff draft a revised ordinance. Please note there is
nothing that precludes a council member from drafting their own ordinance and introducing it for consideration.
BOARD ACTION REQUESTED:
Discussion on Chapter 113 of the Hutchinson City Code - Tobacco Regulations and Consideration of Directing Staff to
Research Options on an Amendment
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
A>
o e ..' tit
Ali
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Date: March 7, 2017
To: Mayor and Council
From; Jeff Brown, Community Health Administrator
Subject: Community Health Commission Advisory Communication Regarding Tobacco
Information / Background:
The Community Health Commission (CHC) work plan for 2017 includes the evaluation of current tobacco
regulations in Edina and recommendations for ordinance language to reduce tobacco use. This staff report,
advisory communication, and additional information provide those recommendations.
At the February 13, 2017 CHC meeting, a motion was passed to recommend raising the age requirement to
purchase tobacco products in Edina to age 21, as is described in the advisory communication. Members of
the CHC have also collaborated with Clearway Minnesota and attorneys at the Public Health Law Center to
provide the attached recommended ordinance language, including commentary regarding the edits.
As the Community Health Administrator for the Edina Community Health Board, I strongly agree with this
recommendation. The City Council, acting in its capacity as the Edina Community Health Board, has a
statutory responsibility (I 45A.04, subd. la) to identify local public health priorities and implement activities
to address these priorities. Increasing the purchasing age for tobacco products in the City will improve the
health of young people in Edina, will show that the City prioritizes the health of residents, and will provide
an example for communities throughout Minnesota that local action can impact public health. While there
are other municipalities in Minnesota considering this action, Edina will be the first jurisdiction in Minnesota
to reach implementation.
Minnesota Statute 461.19 requires notification of licensed establishments a minimum of 30 days before local
ordinances are adopted or substantially amended in regard to tobacco and tobacco -related devices. Staff will
complete mailed notification to all 18 of the City licensed tobacco establishments to meet this requirement.
City of Edina - 4801 W. 50th St. - Edina, MN 55424
From: Caleb Schultz, MD, MPH
Edina Community Health Commission
Subject: Community Health Commission Recommendations on the City of Edina Tobacco
Regulations
Attachments: 1. Draft Ordinance Changes to Edina City Code Chapter 12, Article VI
2. Raising the Minimum Legal Sale Age for Tobacco to 21. Raymond Boyle, PhD,
John Kingsbury, PhD, Michael Parks, PhD. Minnesota Medicine.
January/February 2017
3. Minnesotans for a Smoke -Free Generation Tobacco 21 Fact Sheet
Action Requested:
The Edina Community Health Commission requests that the City Council consider revising Edina City
Code Chapter 12, Article VI, to reduce youth tobacco use in the city by raising the minimum legal age
to purchase tobacco to 21.
Situation:
Tobacco use is still the leading cause of preventable death and disease in Minnesota. If used as
intended, cigarettes will kill more than half their users.i ii More than 6,000 Minnesotans die each year
from tobacco use and smoking costs Minnesota more than $3 billion annually in excess health care
costs.iii The U.S. Surgeon General has identified the tobacco industry as the root cause of the smoking
epidemic through its promotion of tobacco products to youth)
Raising the tobacco age to 21 will prevent youth tobacco use and save lives. The tobacco industry
heavily targets young adults ages 16-21 in order to recruit new tobacco users and guarantee profits.
Approximately 95 percent of current adult smokers started before they were 21.E Increasing the age
gap between young people and those who can legally buy tobacco will reduce youth access to tobacco.
Keeping tobacco out of high schools will reduce the number of youth under 18 who become addicted
to smoking. Many youth get tobacco from other 18 -19 -year olds. In fact, 59 percent of 18 -19 -year-olds
have been asked to buy cigarettes for someone younger.vi High school students are less likely to be
around a 21 -year-old than they would be an 18 -20 -year-old in a setting where they would ask for
tobacco.vii
Tobacco executives are fully aware of the importance of young smokers to tobacco company profits.
For example, one Phillip Morris executive said in 1986, "Raising the legal minimum age for cigarette
purchaser to 21 could gut our key young adult market (17-20)...
The industry is constantly looking to replace smokers who die from diseases related to tobacco use.
An RJ Reynolds executive stated in 1982, "if a man has never smoked by age 18, the odds are three -to -one
he never will. By age 24, the odds are twenty-to-one."iX
Ages 18-21 are a critical time when young people move from intermittent
smoking to daily use. Four out of five experimental smol<ers becomes daily
smol<ers by age 21.X
A.
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The tobacco industry marl<ets to youth in a variety of ways. For example, they sell cheap, colorful and
flavored tobacco products. In July and August of 2016, an assessment of all sixteen tobacco vendors in
the city of Edina found flavored cigars and electronic cigarette juice for sale in flavors such as
strawberry, chocolate and fruit punch. These products are cheap and appealing to youth. For example,
flavored cigars can be purchased in Edina for as little as $1.69 for a two-pacl<, and seven stores sell
flavored electronic cigarette Iiquid.xi
Despite overall tobacco rates declining, tobacco use is a still a problem among Edina youth. In 2013,
12.8 percent of Edina I Ith graders reported using tobacco in the last 30 days.
Tobacco Use in the Past 30 Days Among Edina High School Students — 2013* MN Student Survey
111" Grade Male 111" Grade Female
Smoke a cigarette 8% 6%
Smoke cigars, cigarillos or little cigars 13% 3%
Use chewing tobacco, snuff or dip 9% 0%
*Edina 11t" graders did not take the Minnesota Student Survey in 2016; therefore 2013 is the most recent data
available for 11th graders.
Background:
Nicotine is particularly harmful to the development of the adolescent brain. The addictive properties
of nicotine can lead adolescents to heavier daily tobacco use and a difficult time quitting later in life.Xii
Evidence suggests that nicotine interferes with brain maturation and can have a long-term effect on
cognitive development and mental health.Xiii The lasting effect of nicotine on the adolescent brain is a
serious public health concern.xiv
In 2015, the Institute of Medicine (now I<nown as the National Academy of Medicine) published a
report that found increasing the tobacco age to 21 would decrease smoking initiation among 15-17
year olds by 25 percent.Xv A survey in the City of Needham, Mass., a city that raised the tobacco age
to 21 in 2005, found that within five years, tobacco use among high school students decreased by
nearly half.Xvi
A national consensus is growing to protect young people from a lifetime of addiction and health
problems caused by tobacco by raising the tobacco age. A 2014 national survey shows that 75 percent
of adults favor increasing the tobacco age to 21. In addition, 70 percent of current smol<ers and 65
percent of young adults ages 18-24 support raising the minimum legal age.Xvii
California, Hawaii and a growing list of more than 210 cities in the United States including Chicago,
Kansas City and Cleveland have raised the minimum legal sale age for tobacco products to 21. With
full support from the Community Health Commission, the City of Edina is well positioned to be the
first city in the state of Minnesota to pass this I<ind of policy.
0
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A recent study published in Minnesota Medicine predicted the long-term impact
of raising the tobacco age to 21. The study found that raising the tobacco age to 21 in Minnesota
would result in 25 percent fewer 15 -year-olds starting smoking by the time they turn 18; and 15
percent fewer 18-year-olds starting smoking by the time they turn 21. This translates to 30,000
Minnesota young people not becoming smokers over the next 15 years.Xviii
Recommendation:
A revision to the Edina City Code Chapter 12, Article VI, to reduce youth tobacco use in the city by
raising the tobacco age to 21. There is national momentum around this issue and numerous
community health benefits. The Community Health Commission recommends that a review of the
ordinance and public hearing occur as soon as possible.
Prabhat Jha, M.D., Chinthanie Ramasundarahettige, M.Sc., Victoria Landsman, Ph.D., et al 21st -Century Hazards of
Smoking and Benefits of Cessation in the United States. N Engl J Med 2013;368:341-50.
Banks E, Joshy G, Weber MF, et al. Tobacco smoking and all -cause mortality in a large Australian cohort study:
findings from a mature epidemic with current low smoking prevalence. BMC Medicine. 2015; 13:38.
d o i :10.1186/s 12916-015-0281-z.
Blue Cross and Blue Shield of Minnesota. Health Care Costs and Smoking in Minnesota. January 2017.
v U.S. Department of Health and Human Services. The Health Consequences of Smoking: 50 Years of Progress. A
Report of the Surgeon General. U.S. Department of Health and Human Services, Centers for Disease Control and
Prevention, National Center for Chronic Disease Prevention and Health Promotion, Office on Smoking and Health.
2014.
V U.S. Department of Health and Human Services. Results from the 2010 National Survey on Drug Use and Health: Summary
of National Findings. Substance Abuse and Mental Health Services Administration - Center for Behavioral Health Statistics
and Quality; September 2014. https://www.samhsa.gov/data/sites/default/files/NSDUH-DetTabs2014/NSDUH-
DetTabs2014.pdf.
Vi Ribisl, K. M., Norman, G. J., Howard -Pitney, B., & Howard, K. A. (1999). Which adults do underaged youth ask for
cigarettes? Am J Public Health, 89(10), 1561-1564.
VH Ahmad, S. (2005). Closing the youth access gap: the projected health benefits and cost savings of a national policy to
raise the legal smoking age to 21 in the United States. Health Policy, 75(1), 74-84.
viii
Philip Morris Discussion Draft of Sociopolitical Strategy. http://legacy.library.ucsf.edu/tid/aba84e00/pdf.
x RJ Reynolds Estimated Change in Industry Trend Following Federal Excise Tax Increase.
https://www.industrydocumentslibrary.ucsf.edu/tobacco/docs/#id=nnnw0084.
X Campaign for Tobacco -Free Kids. Increasing the Sale Age for Tobacco Products to 21.
https://www.tobaccofree kids.org/what_we_do/state_loca I/sa I es_21.
Xi Survey conducted by Association for Nonsmokers -Minnesota in July and August 2016.
X" Nelson, D. et al. Long-term trends in adolescent and young adult smoking in the United States: metapatterns and
implications. Am J Public Health. 2008.
x"' U.S. Department of Health and Human Services. The Health Consequences of Smoking: 50 Years of Progress. A Report of
the Surgeon General. U.S. Department of Health and Human Services, Centers for Disease Control and Prevention, National
Center for Chronic Disease Prevention and Health Promotion, Office on Smoking and Health. 2014.
Xiv Abreu-Villaca, Y et al. Short-term adolescent nicotine exposure has immediate and persistent effects on cholinergic
systems: critical periods, patterns of exposure, dose thresholds. Neuropsychopharmacology. 2003.
xv National Academy of Medicine (formerly Institute of Medicine). Public Health Implications of Raising the Minimum Age
of Legal Access to Tobacco Products. National Academy Press. 2015.
0
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xvi Kessed Schneider S et al. Community reductions in youth smoking after raising the minimum tobacco sales age to 21. Tob
Control. 2015.
xvii King BA et al. Attitudes Toward Raising the Minimum Age of Sale for Tobacco Among U.S. Adults. Am J Prev Med. 2015
xviii Boyle, R., Kingsbury, J. & Parks, M. Raising the Minimum Legal Sales Age for Tobacco to 21. Minnesota Medicine. 2017.
EDINA CODE OF ORDINANCES
Comment [PHLCl]:Atsome point, age-
related findings may be needed. They can be
incorporated into the adopted ordinance, or
ARTICLE VI. - SALE OF TOBACCO; LICENSING
separately submitted onto the record.
We can help with that assistance when
DIVISION 1. - GENERALLY
needed as well.
Comment [PHLC2]:
SEC. 12-189. - Definitions.
Why would this be added?
The following words, terms and phrases, when used in this article, shall have the meanings
Beginning 2015, -liquids'
"e
or "e -juice') that are sold for use in electronic
ascribed to them in this section, except where the context clearly indicates a different meaning:
delivery devices (more commonly referred to
as "electronic cigarettes' or "e -cigarettes')
(Child -resistant packaging means packaging that meets the definition set forth in Code of
must be in child -resistant packaging.
The child -resistant packaging requirement is—
like most of our state tobacco licensing laws —
enforced locally by the cities and counties.
Federal Regulations, title 16, section 1700.15(b), as in effect on January 1, 2015, and was tested
in accordance with the method described in Code of Federal Regulations, title 16, section
1700.20, as in effect on January 1, 2015.
Compliance checks means the system the city uses to investigate and ensure that those
It is practically difficult— if not impossible — for
authorized to sell tobacco or tobacco -related products, and tobacco -related devices are
a local official to know whether any bottle
following and complying with the requirements of this article. The term "compliance checks"
(vial, etc.) ofe-liquid was 1) designed and 2)
also means the use of (persons under 21 years of ageMiRGF5 Who attempt to purchase tobacco
tested to be child -resistant.
or tobacco -related products, or tobacco -related devices, for education, research and training
With a little ordinance language, cities and
purposes as authorized by state and federal laws. Compliance checks may also be conducted by
counties can make their enforcement
other units of government for the purpose of enforcing appropriate federal, state or local laws
responsibilities a little less burdensome. They
can require their licensees to provide written
and regulations relating to tobacco or tobacco -related products, and tobacco -related devices.
documentation of their compliance. That
language could or would be added to "Division
Electronic delivery device and e -cigarette mean any product containing or delivering
III — Rules and Regulations"
nicotine, lobelia, or any other substance intended for human consumption that can be used by
a person to simulate smoking In the delivery of nicotine or any other substance through
has a
The term ndspecific—meastant ckaginthe
critical —and specific — meaning in the
inhalation of vapor from the product. Electronic delivery device includes any component part of
regulations that follow. Defining all critical
a product, whether or not marketed or sold separately. Electronic delivery device does not
terms is considered a better or best practice.
include any product that has been approved or certified by the United States Food and Drug
Comment [PHLC3]:
Administration for sale as a tobacco -cessation product, as a tobacco -dependence product, or
for other medical purposes, and is marketed and sold for such an approved purpose.
Why would this be changed?
Minor means any natural person who has not yet reached the age of 18 years. undercurrent law - state and/or local -
minors (18 and under) cannot purchase
Movable place of business means any form of business operated out of a truck, van, tobacco and related devices and products.
automobile or other type of vehicle or transportable shelter and not a fixed address storefront Minnesota law requires at least one "youth
or other permanent type of structure authorized for sales transactions. access" compliance check per year to monitor
retailer compliance with the age restrictions.
6Hicotine or lobelia delivery product means any product containing or delivering nicotine or Minors — under law enforcement supervision—
lobelia intended for human consumption, or any part of such a product, that is not tobacco or attempt to buy tobacco (and related devices
an electronic delivery device as defined in this section. Nicotine or lobelia delivery product does and products).
not include any product that has been approved or certified by the United States Food and When the minimum sales age is raised to 21,
Drug Administration for sale as a tobacco -cessation product, as a tobacco -dependence product, the city will want monitor whether retailers
are selling to anyone under 21. To do so, 18,
19, and 20 year olds should also be used in
some compliance checks.
Page 1
or for other medical purposes. and is beinE marketed and sold solelv for such an a
Retail sale means any transfer of goods for money, trade, barter or other consideration.
Self-service merchandising means the open displays of tobacco or tobacco -related
products, or tobacco -related devices in any manner where any person shall have access to the
tobacco or tobacco -related products, or tobacco -related devices, without the assistance or
intervention of the licensee or the licensee's employee.
Smoking lounge means a location licensed to sell tobacco products where:
(1) Except for a bona fide sale of a smoking device, provided or otherwise made available
for use by a customer, potential customer, or any other person a smoking device for
the purpose of smoking any tobacco product;
(2) It is provided in exchange for a fee or any other consideration seating within or access
to the indoor area of a tobacco products shop; or
(3) It is permitted within the indoor area the sampling of any tobacco product which was
not furnished by the tobacco products shop on the date and at the time the sampling
occurs.
Tobacco or tobacco -related product means cigarettes and any product containing, made,
or derived from tobacco that is intended for human consumption, whether chewed, smoked,
absorbed, dissolved, inhaled, snorted, sniffed or ingested by any other means, or any
component, part or accessory of a tobacco product; cigars; cheroots; stogies; perique;
granulated plug cut, crimp cut, ready rubbed, and other smoking tobacco; snuff; snuff flour;
Cavendish; plug and twist tobacco; fine cut and other chewing tobaccos; shorts; refuse scraps,
clippings, cuttings and sweepings of tobacco; and other kinds and forms of tobacco. The term
"tobacco" excludes any tobacco product that has been approved by the United States Food and
Drug Administration for sale as a tobacco cessation product, as a tobacco dependence product,
or for other medical purposes, and is being marketed and sold solely for such an approved
purpose.
Tobacco -related device means any tobacco product as well as a pipe, rolling papers or
other device intentionally designed or intended to be used in a manner which enables the
chewing, sniffing, smoking, or the inhalation of vapors Cf tobacco or tobacco -related
products. The term "tobacco -related device" includes electronic delivery devices_and nicotine
or lobelia delivery products.
Vapor lounge means a location that sells electronic delivery devices where:
(1) Except for a bona fide sale of electronic delivery devices, provided or otherwise made
available for use by a customer, potential customer, or any other person a device or
product for the purpose of using an electronic delivery device product;
(2) It is provided in exchange for a fee or any other consideration seating within or access
to the indoor area of a shop that sells electronic delivery devices; or
Page 2
Comment [PHLC4]:
Why would this be added?
Minnesota law requires a local license — city or
county — to sell four types of products.
• Tobacco (cigarettes, cigars and other
products made, containing, or derived from
tobacco).
• Tobacco -related devices (pipes, rolling
papers and the like).
• Electronic delivery devices (e -cigarettes
and other devices that simulate smoking).
And
• Nicotine or lobelia delivery products (a
product that contains/delivers nicotine or
lobelia that isn't 1) tobacco or 2) an
electronic delivery device). .
The first three are specifically covered by the
current ordinance (or code section), the fourth
isn't.
Nicotine and lobelia delivery products aren't a
big concern today. But the term would cover
synthetics and other derivate — something
that could become a bigger issue in the future.
Formatted: Font: Not Bold
Comment [PHLCS]:
Why would this be added/changed?
Consistency and/or uniformity with state law.
Inhalation of vapors was added to the
"tobacco -related device" definition we find in
state law.
Comment [PHLC6]:
Why would this be added?
Most efficient way to add "nicotine or lobelia
delivery products." Wherever "tobacco -
related device" is found all throughout the
regulations, nicotine or lobelia delivery
products will be covered as well.
Note: While the most efficient way to add a
new term, it's not necessarily the most ideal
way to do it. If there is broader interest in
(3) It is permitted within the indoor area of a shop that sells electronic delivery devices
the sampling of any electronic delivery device product which was not furnished by the
shop on the date and time the sampling occurs
Vending machine means any mechanical, electric or electronic, or other type of device
which dispenses tobacco or tobacco -related products or tobacco -related devices upon the
insertion of money, tokens or other form of payment directly into the machine by the person
seeking to purchase the tobacco, tobacco -related product or tobacco -related devices.
Secs. 12-190-12-216. - Reserved.
DIVISION 2. - LICENSE
Sec. 12-217. - Required.
No person shall keep tobacco, tobacco -related products or tobacco -related devices for
retail sale or sell tobacco, tobacco -related products or tobacco -related devices at retail in the
city without first obtaining a license from the city. No license shall be issued for the sale of
tobacco, tobacco -related products or tobacco -related devices at a movable place of business or
from a vending machine.
Sec. 12-218. - License procedure.
The provisions of article II of this chapter shall apply to all licenses required by this article
and to the holders of such licenses, except that licenses shall be issued or denied by the
sanitarian. The applications for a license shall be on forms provided by the sanitarian and shall
be accompanied by the fee set forth in section 2-724.
Sec. 12-219. - Term of license.
Each license issued pursuant to this article shall expire on March 31 of each calendar year.
Secs. 12-220-12-246. - Reserved.
Page 3
DIVISION 3. - RULES AND REGULATIONS
Sec. 12-247. - Legal age.
No person shall sell any tobacco, tobacco -related product or tobacco -related device to any
behalf of a person under the age of 21w4Rei .
I(1) Age Verification. Licensees shall verify by means of government -issued photographic
identification that the purchaser is at least 21 years of age. Verification is not required for a
person over the age of 30. That the person appeared to be 30 years of age or older shall not
constitute a defense to a violation of this subsection.
I(2) Signage. Notice of the legal sales age and the age verification requirement shall be
posted at each location where tobacco, tobacco -related products or tobacco -related devices
are offered for sale. The required signage, which will be provided to the licensee by the city,
purchase.
Sec. 12-248. - Controlled substances.
No person shall sell or keep for sale any tobacco containing any controlled substance as
defined in article VI of chapter 22, except nicotine or tobacco.
Sec. 12-249. - Vending machine and movable place of business.
No person shall sell any tobacco, tobacco -related product or tobacco -related device from a
vending machine or from a movable place of business.
Sec. 12-250. - Self-service merchandising.
No person shall sell any tobacco, tobacco -related product or tobacco -related device by
means whereby the customer may have access to such items without having to request
assistance from an employee of the licensed premises. The assistance or intervention shall
entail the actual physical exchange of the tobacco, tobacco -related product or tobacco -related
device between the customer and the licensee or employee. All tobacco, tobacco -related
products or tobacco -related devices shall be stored or displayed behind a sales counter or in
Page 4
Comment [PHLC7]:
Why would this be added/changed?
In order to raise the minimum sales age to 21,
and to prohibit people from purchasing
tobacco on an underage person's behalf.
Note: These two restrictions are found in the
city's current code, with only the minimum
age changed from 18 to 21.
While it would apply to any sale, the
restrictions are as a whole retail -retailer
focused.
Unlike some other city ordinances, "gifting' or
"furnishing" aren't specifically covered by
these restrictions.
They can be added.
But if they are broadly added (covering all
gifting/furnishing that happens anywhere in
the city), you could create some of the
"interactions" you are hoping to avoid.
They could be added more narrowly and only
really apply to retailers. But, the expanded
free sampling prohibition found in the FDA
deeming regulation may make that change
pretty unnecessary.
Comment [PHLC8]:
Why would this be added?
In order to require retailers to check
identification, as well as to provide a
consequence under these regulations for
those retailers who don't.
Federal law requires age verification for those
under 27. This would raise the age
commensurate with the higher minimum.
Comment [PHLC9]:
Why would this be added?
To require licensees to post notice of the
higher age and ID verification requirements.
Written so that the city will create the signage
and the license will be required to use what is
provided.
other rooms or display areas which are not freely accessible to customers. Provided, however,
the requirements of this section shall not apply to establishments which:
(1) (Prohibit ^��Tpersons under 21 years of age from entering the establishment at a
times UR12SS 2d by @ ..t eF I. g@l .. .,.-.J
(2) Post notice advising of the prohibition ' at all entrances to
the establishment; and
(3) D€+therderive at least 90 percent of their revenues from the sale of tobacco and
tobacco -related products .,,- limit self selcviee Melcehand_isiRg t,, eigaFS Rd eigaF „'.,t,,4
PF9dUGt$•I
Sec. 12-254. - Use of false identification.
No �person under the age of 21f4+Re+ shall attempt to disguise his or her rue age by the use
of a false form of identification, whether the identification is that of another person or one on
which the age of the person has been modified or tampered with to represent an age older
than the actual age of the person.
Sec. 12-255. - Compliance checks and inspections.
Page 5
Comment [PHLC10]:
Why would this be added/changed?
While self-service or open displays are
generally prohibited, state law provides an
exception for certain "adult -only' facilities.
Under state law, that would be 18 and over.
If the minimum sales age is raised to 21, the
minimum age to enter a tobacco -only shop in
Edina could be raised as well. If an 18, 19, or
20 year old isn't allowed to purchase tobacco
(and related devices and products), there's no
real reason why they should be inside the
store.
Comment [PHLC11]:
Why would this be added/changed?
Because it is a typo. I guess it doesn't have to
be changed, but they might want to fix it.
Comment [PHLC12]:
Why would this be added/changed?
To align with state law.
Comment [PHLC13]:
Why would this be deleted?
In order to remove the local -city age -based
restriction.
Comment [PHLC14]: Why would this be
deleted?
In order to remove the local -city age -based
restriction.
Comment [PHLC15]: In order to remove
the local -city age -based restriction.
Note: - The "procurement on behalf of a
minor' content was retained, moved to the
"legal age" section.
Comment [PHLC16]:
Why would this be added/changed?
To cover any/all underage persons who might
use false identification in order to attempt t
Comment [PHLC17]:
Why would this be changed?
Gender equity.
(a) All licensed premises shall be open to inspection by the city or other authorized official
during regular business hours.
(b) From time to time, but at least once per year, the city shall conduct compliance checks by
engaging, with he W Fitt,,.. „} of theiF „ Rts eF aFdiaR s personslover 15
years but less than) 218 gears, to enter the licensed premises to attempt to purchase
tobacco, tobacco -related products or tobacco -related devices.
(1) Prior written consent is required for any minor who participates in a compliance check.)
jZj_4 R&FsPersons used for the purpose of compliance checks shall be supervised by
designated law enforcement officers or other designated city personnel.
(32)I PersonSMaRerS used for compliance checks shall not be guilty of the unlawful purchase
or attempted purchase, nor unlawful possession of tobacco, tobacco -related products
or tobacco -related devices when such items are obtained or attempted to be obtained
as a part of the compliance check.
(48) Noep rsonfi+Re.F used in the compliance checks shall attempt to use a false
identification misrepresenting the person's^i^p',; age, and allep rsonsFl;4�&� lawfully
engaged in a compliance check shall answer all questions about the person's r;i+}er'_,;
age) for which the or she is tasked.
(c) Nothing in this article shall prohibit compliance checks authorized by state or federal laws
for educational, research or training purposes, or required for the enforcement of a
particular state or federal law.
Sec. 12-256. - Smoking and vapor lounges.
Smoking lounges and vapor lounges are prohibited.
12-2 ILiauid
No person shall sell or offer to sell any liquid, whether or not such liquid contain nicotine,
which is intended for human consumption and use in an electronic delivery device, in packaging
that is not child -resistant. Upon reauest. a licensee shall provide a coov of the certificate of
compliance or full laboratory testing report for the packaging used.
Secs. 12-257-12-273. - Reserved.
Page 6
Comment [PHLC18]:
Why would this be added/changed?
State law requires written parental/guardian
consent for minors involved in compliance
checks.
Consent would not be required for 18, 19, and
20 years -olds who act as "decoys." Written
consent is still relevant, but its placement
within the subsection could or should be
altered.
Comment [PHLC19]:
Why would this be changed?
So 18, 19, and 20 year olds can participate in
compliance checks in order to monitor retailer
compliance regarding all underage individuals.
Comment [PHLC20]:
Why would this be added?
State law requires written parental/guardian
consent for minors involved in compliance
checks. Consent would not be required for 18,
19, and 20 years -olds. As such, this
requirement could or should be moved to a
different location in this subsection
Comment [PHLC21]:
Why would this be changed?
If the minimum sales age is raised, "non -
minors" will be used in these compliance
checks as well. Use of "persons' is more
accurate.
Comment [PHLC22]:
Why would these changes be made?
If the minimum sales age is raised, "non -
minors" will be used in these compliance
Comment [PHLC23]:
Why would this be changed?
Gender equity.
Comment [PHLC24]: City can determine
the appropriate section for this new
regulation.
Comment [PHLC25]: Why would this be
added?
Beginning January 1, 2015, liquids ("e -liquids"
or "e juice") that are sold for use in electronic
delivery devices (more commonly referred
DIVISION 4. - ENFORCEMENT; PENALTIES
Sec. 12-274. - Violations.
The notification and hearing process set forth in this division will apply to violations of this
article.
Sec. 12-275. - Notice.
Upon discovery of a suspected violation, the alleged violator shall be issued, either
personally or by mail, a citation that sets forth the alleged violations and which shall inform the
alleged violator of his rights to be heard on the accusation.
Sec. 12-276. - Hearings.
If a person accused of violating this division so requests, a hearing shall be scheduled, the
time and place of which shall be published and provided to the accused violator.
Sec. 12-277. - Hearing officer.
The city council shall serve as the hearing officer until such time a hearing officer is
appointed by the city council.
Sec. 12-278. - Decision.
If the hearing officer determines that a violation of this article did occur, that decision
along with the reasons for finding a violation and the penalty to be imposed under section 12-
282, shall be recorded in writing, a copy of which shall be provided to the accused violator.
Likewise, if the hearing finds that no violation occurred or finds grounds for not imposing any
penalty, such findings shall be recorded and a copy provided to the acquitted accused violator.
Sec. 12-279. - Appeals.
Appeals of any decision made by the hearing officer shall be filed in the county district
cou rt.
Page 7
Sec. 12-280. - Misdemeanor prosecution.
Nothing in the article shall prohibit the city from seeking prosecution as a misdemeanor for
any alleged violation of this article. If the city elects to seek misdemeanor prosecution, an
administrative penalty may also be imposed.
Sec. 12-281. - Continued violation.
Each violation, and every day in which a violation occurs or continues, shall constitute a
separate offense.
Sec. 12-282. - Penalties.
The following administrative penalties will be applied as set forth in this section:
(1) Licensees. Any licensee found to have violated this article, or whose employee shall
have violated this article, shall be charged an administrative fine of:
a. $75.00 for the first violation of this article;
b. $200.00 for the second offense at the same licensed premises within a 24 -month
period;
c. $250.00 for a third offense at the same location within a 24 -month period and the
license shall be suspended for not less than seven days; and
d. $500.00 for a fourth offense at the same location within a 24 -month period. In
addition, after the fourth offense, the license shall be revoked.
(2) Other individuals. Other individuals, other than personiregulated by
subsection (3) of this section, found to be in violation of this article shall be charged an
administrative fee of $50.00.
(3)
ho use op app foierre.foi-^^ ^d
;n ,...i.,..,c,.i P8552556OR„F ,,. ..,h ..,F„., puFishas or attempt to use false
identification to purchase, tobacco, tobacco -related products or tobacco -related
devices may be subject to tobacco -related education classes,
^;^I^+i^^ ^{ diversion programs, community service,
eeptab �*e-the city believes will be appropriate or effective.
Page 8
Comment [PHLC26]:
Why would this be changed?
Because some adults will also be covered by
the penalty provided in subsection 3 — not just
minors any more.
Formatted: Font: Bold
Comment [PHLC27]:
Why would this be changed?
The prohibited activities (possession, use, and
purchase) have been stripped out of the
section, leaving only false identification.
Administrative fine removed, with alternative
consequences prioritized.
(4) Misdemeanor. Nothing in this article shall prohibit the city from seeking prosecution
as a misdemeanor for any violation of this article.
Sec. 12-283. -I Smap%ions and ^'Defenses.
EeFemeRy. shall be an affirmative defense to the violation of this article for a person to have
reasonably relied on proof of age as described by state law.
Secs. 12-284-12-314. - Reserved.
Page 9
Comment [PHLC28]:
Why would this be changed?
The "use' and "possession' restrictions have
been stripped out of these regulations.
As such, it is not necessary to specifically
provide an exception that would allow minors
(or 21 and under) from using tobacco during
these types of ceremonies.
AND
..............:::::::::Clinical Health Affairs �
Raising the Minimum Legal Sale Age
for Tobacco to 21
The Estimated Effect for Minnesota
BY RAYMOND G. BOYLE, PHD, JOHN H. KINGSBURY, PHD, AND MICHAEL J. PARKS, PHD
A campaign to raise the minimum legal sale age for tobacco products from 18 to 21 years known as Tobacco 21
is having a nationwide impact, with at least 200 localities in 14 states having already implemented a Tobacco
21 policy. A 2015 report from the Institute of Medicine (IOM)esti mated the effects of such policy on cigarette
use at the national level; however, little is known about the expected effects for individual states. The purpose
of this study was to consider the effect on smoking initiation in Minnesota if the minimum sale age were 21 in
2015. Estimates from the Minnesota Adolescent Community Cohort and Minnesota Adult Tobacco Survey were
used to calculate the uptake of smoking in a hypothetical cohort of Minnesota adolescents 15 to 20 years of age.
Expected reductions in initiation in the IOM report were used to calculate the effects of Tobacco 21 policy on
smoking uptake in this cohort. Results revealed that raising the sale age to 21 in 2015 would prevent 3,355 young
Minnesotans from starting to smoke.
innesota addresses tobacco use
through a comprehensive ap-
proach that includes coordinating
smoke-free policies, promoting norma-
tive changes in the social acceptability of
tobacco use, establishing and expanding
the reach of cessation programs, keeping
the price of tobacco high and preventing
young people from initiating tobacco use.
The overall effect of these actions has been
a 35% reduction in cigarette smoking in
Minnesota since 1999;' however, tobacco
use remains popular among young adults
in Minnesota and nationally.''Z
The persistence of tobacco use among
young adults, coupled with an evolving
marketplace that includes new flavored
products (eg, flavored cigars and cigaril-
los) and new delivery methods (eg, elec-
tronic cigarettes), has led to a desire for
increased regulation of tobacco. In 2009
the U.S. Congress granted authority to the
Food and Drug Administration (FDA)
through the Family Smoking Prevention
and Tobacco Control Act to regulate the
manufacture, distribution and marketing
of tobacco products.'
Although this law prohibited the FDA
from increasing beyond age 18 the na-
tional minimum sale age for tobacco prod -
creased purchase age. Nationally, increas-
ing the purchase age to 21 would result in
approximately 223,000 fewer premature
deaths and 50,000 fewer deaths from lung
4
cancer.
Adolescents younger than age 18 fre-
quently obtain tobacco from social sources
who are older than 18 but younger than
21.5 If tobacco could not be sold to 18- to
ucts, state and local governments are able 20 -year-olds, they would be far less likely
to raise the minimum sale age for tobacco.
In addition, the law required a study of the
health implications of a higher minimum
age of legal access. The Institute of Medi-
cine (IOM), now the National Academy
of Medicine, conducted the study using
national data to consider the effects of dif-
ferent minimum purchase ages (19, 21 or
25 years) and examine multiple outcomes,
including preventing young people from
starting and encouraging current smokers
to quit smoking, and the health benefits
from reduced smoking because of an in-
to provide tobacco to younger teens. By
age 21, young adults are likely to have
friends older than high-school age and,
therefore, less likely to provide tobacco to
minors.
The IOM's 2015 report is particularly
important because it provides scientific
guidance for state and local governments
as they seek to protect public health. Al-
though the report provided novel informa-
tion on the expected effects of Tobacco 21
policy on a national level, it provided little
JANUARY/FEBRUARY 2017 1 MINNESOTA MEDICINE 1 35
Clinical AND Health Affairs
information about the expected effects at
a state level.
The purpose of this study was to con-
sider the effects on smoking initiation in
Minnesota if the legal minimum sale age
for tobacco products were 21. The specific
goal was to calculate how many young
people ages 15 to 20 years would not start
smoking if the assumptions from the IOM
report were applied to Minnesota.
Methods and Assumptions
Age groups: The 2015 IOM report exam-
ined effects among specific age groups:
under 15 years, 15- to 17-year-olds and
18- to 20 -year-olds. In this analysis, we
limited the consideration to ages 15 and
older.
Initiation rate: Cohort studies that fol-
low participants over time provide the best
estimates of smoking initiation. The Min-
nesota Adolescent Community Cohort
(MACC) study was a population -based
study of Minnesota youth ages 12 to 16
in 2000 who were followed until 2008. In
2003, approximately 19% of the cohort
reported smoking in the previous month.b
Smoking among Minnesota high school
students has fallen to about 10% since
2003. Therefore, in this analysis we used
10% as the estimate of smoking initiation
among youth 15 to 17 years of age.
In a later analysis of the MACC data,
16% of the cohort who did not start
smoking in high school took up smoking
(smoked in the past month) between the
ages of 18 and 21.' This estimate of smok-
ing uptake is consistent with the preva-
lence of smoking among young adults in
the Minnesota Adult Tobacco Survey. For
this analysis we used 16% as the estimate
of 18- to 20 -year-olds who would initiate
smoking.
Estimated effects of Tobacco 21 policy:
An increase in the minimum sale age is
expected to apply to all commercial to-
bacco products; however, for the purpose
of estimating effects similar to those in the
IOM report, the scope of this study was
restricted to cigarette smoking. In addi-
36 MINNESOTA MEDICINE I JANUARY/FEBRUARY2017
FIGURE
Estimated Reduction in Youth Smokers with Implementation
of Tobacco 21 Policy
WITHOUT TOBACCO 21 POLICY
17,568
CD WITH TOBACCO 21 POLICY 14,213
0
U2O
8,813
5,400
z
Ages 15 to 17 years Ages 18 to 20 years Combined Total
TOBACCOAGE GROUPS AFFECTED BY
NUMBER NOT
NUMBERWHO PROPORTION SMOKING IF
COHORTAGE HAVE NOT WHO START NUMBER POLICYWERE
(YEARS) SMOKED SMOKING SMOKING IN EFFECJIM
15 i 72,000
16 to 17 I 64,800 10% 7,200 1,800
18 to 20 I 54,432 16% 10,368 1,555
Note: The cohort size is 1/5 of the census estimate of TOTAL: 3,355
Minnesota 15- to 19 -year-olds in 2015.
tion, the expected reduction in smoking
initiation is thought to vary by age. The ef-
fect is expected to be larger among youth
15 to 17 years of age, with an expected re-
duction in the uptake of smoking of 25%.
Among those 18 to 20 years of age, the
expected reduction is 15%.'
Variation by demographic variables:
Smoking rates vary substantially by popu-
lation groups in Minnesota. For example,
in 2014 the overall adult smoking rate was
about 14%,' but within the urban Ameri-
can Indian population the smoking rate
was 59%.R There is a lack of literature on
how smoking initiation would be affected
in population groups with higher smoking
rates if the sale age were increased. Thus,
the estimate here is not adjusted by gender
or other demographic variables (eg, race/
ethnicity, income).
Enforcement. States are required to
enact and enforce laws prohibiting the sale
or distribution of tobacco products to in-
dividuals younger than 18 years of age. A
major assumption of Tobacco 21 policy is
that the same level of current enforcement
and retailer compliance would remain in
effect. Although Minnesota has a high
rate of retailer compliance with current
law,'retailer cooperation has been lower
in other places. For example, in New York
City, compliance has fallen over time after
Tobacco 21 policy was implemented."
Calculation: In this analysis, we began
with a cohort of Minnesota 15 -year-olds
in 2015 -approximately 72,000. We esti-
mated the smoking initiation rate in two
periods: during high school (ages 15 to 17
years) and after high school (ages 18 to
20 years). Next, the reduction in smoking
was calculated for each period if the sale
age for tobacco were raised to 21 in 2015.
We assumed that the smoking uptake in
high school and after high school would
not change in future years. The difference
is reported as the number of young people
15 to 20 years of age who would not have
started smoking.
Res u Its
In 2015, the Minnesota population of
those 15 -year-olds was approximately
72,000. Of these, an estimated 7,200 will
start smoking during their high school
years. If the minimum legal sale age in
2015 were 21, an estimated 1,800 would
not start smoking in high school.
Of those who finished high school with-
out initiating smoking, 10,368 will begin
smoking between ages 18 and 21. Under a
Tobacco 21 policy, 1,555 fewer young peo-
ple would start smoking after high school.
Overall, 3,355 fewer young people would
start smoking in this cohort of youth if a
Tobacco 21 policy were in effect (see Fig-
ure). In other words, increasing the sale
age to 21 would increase the proportion
of nonsmokers in a cohort of 15 -year-olds
from 76% to 80%.
Discussion
Increasing the sale age to purchase tobacco
products from 18 to 21 would have a posi-
tive effect on Minnesota, where tobacco
use remains popular among young adults.'
Given that almost 95% of smokers start
smoking by age 21, raising the age of sale
to 21 years would prevent the vast majority
of young people from becoming addicted
to the nicotine in tobacco.
At least 200 localities in 14 states have
raised the minimum legal sale age for
tobacco products to 21 years." Notably,
Hawaii was the first state (2015) followed
by California (2016), and New York City
(2013) is the largest city to adopt a To-
bacco 21 policy. This policy has broad
support and is viewed positively by both
smokers and nonsmokers. In New York
City, 60% of smokers and 69% of non-
smokers have supported the age increase. 12
In a national sample of adults, 70.5% sup-
ported the increase." And in an online
survey, 77.5% of never smokers and 70%
of current smokers either strongly favored
or somewhat favored raising the legal pur-
chasing age to 21.14
We acknowledge that some young
people will begin using tobacco at a later
age. The amount is unknown; but even if
5% eventually take up smoking, this would
not diminish the overall effect of Tobacco
21 policy. In addition, while we have
highlighted how Tobacco 21 would inhibit
more than 3,300 youth from initiating
smoking, it is important to note the policy
could have additional and more indirect
benefits. Youth tend to respond more
strongly to smoking bans than to other
types of tobacco control15 in part because
a ban is an unambiguous anti -tobacco
message that indirectly influences social
norms, creating a social environment
that discourages health -risk behavior. 16
Put differently, the effects of Tobacco 21
policy would extend into the future as new
cohorts of young people do not start using
tobacco.
Our analysis considered only cigarette
smoking; but a Tobacco 21 policy would
apply to all tobacco products. Whether the
effects of raising the purchasing age to 21
would be similar across all demographic
and racial/ethnic groups is not known.
Similar to the IOM, we did not adjust the
Minnesota estimate for any variation by
demographics other than age. This ques-
tion should be examined when there is
sufficient data on communities that have
implemented the policy.
Conclusion
Raising the minimum sale age for tobacco
to 21 would prevent the uptake of smoking
among youth and young adults, subse-
quently reducing smoking prevalence over
time. Applying national estimates from the
2015 IOM report to Minnesota, we found
that implementing a Tobacco 21 policy
could have a marked impact on smok-
ing initiation among Minnesota's young
people. Tobacco 21 should be considered
an effective strategy for reducing smok-
ing initiation. Preventing smoking among
youth remains a primary focus for reduc-
ing morbidity and mortality as well as pro-
moting health across the lifespan. MM
Raymond Boyle is director of research programs
for ClearWay Minnesota. John Kingsbury and
Michael Parks are research scientists for the
Minnesota Department of Health.
REFERENCES
1. Boyle RG, Amato MS, Rode P, Kinney AM, St.
Claire AW, Taylor K. Tobacco use among Minnesota
adults, 2014. Am J Health Behay. 2015;39(5):674-9.
2. Johnston LD, O'Malley PM, Miech RA, Bachman
JG, Schulenberg JE. Monitoring the Future National
Survey Results on Drug Use, 1975-2015: Overview,
key findings on adolescent drug use. Ann Arbor:
Institute for Social Research, The University of
Michigan. 2016. Available at: www.monitoringthefu-
ture.org/pubs/monogra phslmtf-overview20l 5. pdf.
Accessed September 3, 2016.
AND
..............:::::::::Clinical Health Affairs �
3. Mitka M. FDA exercises new authority to regulate
tobacco products, but some limits remain. JAMA.
2009;302(19):2078, 2080-1.
4. IOM (Institute of Medicine). Public Health
Implications of Raising the Minimum Age of Legal
Access to Tobacco Products. Washington, DC: The
National Academies Press, 2015.
5. Lenk KM, Toomey TL, Shi Q, Erickson D, Forester
JL. Do sources of cigarettes among adolescents vary
by age over time? J Child and Adolesc Subst Abuse.
2014;23(2):137-143.
6. Centers for Disease Control and Prevention.
Cigarette smoking among adults -United States,
1992, and changes in the definition of current
cigarette smoking. MMWR Morb Mortal Wkly Rep.
1994143(19):342-6.
7. Bernat DH, Klein EG, Forester JL. Smoking initia-
tion during young adulthood: A longitudinal study
of a population -based cohort. J Adolesc Health.
2012151(5):497-502.
8. Forster J, Poupart J, Rhodes K, et al. Cigarette
smoking among urban American Indian adults -
Hennepin and Ramsey Counties, Minnesota, 2011.
MMWR Morb Mortal Wkly Rep. 2016;65(21):534-7.
9. Substance Abuse and Mental Health Services
Administration. Tobacco sales to youth. Available
at: http://store.samhsa.gov/shin/contenV/SYNAR-14/
SYNAR-14.pdf. Accessed September 1, 2016.
10. Silver D, Macinko J, Giorgio M, Bae JY, Jimenez G.
Retailer compliance with tobacco control laws in New
York City before and after raising the minimum legal
purchase age to 21. Tob Control. 2015 Nov 19. pii:
tobaccocontrol-2015-052547. [Epub ahead of print]
77. Increasing the Sale Age for Tobacco Products to
21. Campaign for Tobacco Free Kids. Available at:
www.tobaccofreekids.org/what-we-do/state-locaV
sales 21. Accessed October 1, 2016.
12. Farley SM, Coady MH, Mandel -Ricci J, et al. Public
opinions on tax and retail -based tobacco control strat-
egies. Tob Control. 2015 Mar,24(e1):e10-3.
13. Winickoff JP, McMillen R, Tanski S, Wilson K,
Gottlieb M, Crane R. Public support for raising the
age of sale for tobacco to 21 in the United States.
Tob Control. 2016 May,25(3):284-8.
14. King BA, Jama AO, Marynak KL, Promoff GR.
Attitudes toward raising the minimum age of sale
for tobacco among U.S. adults. Am J Prev Med.
2015;49(4):583-8.
15. Vuolo M, Kelly BC, Kadowaki J. Independent and
interactive effects of smoking bans and tobacco taxes
on a cohort of US young adults. Am J Public Health.
2016;106(2):374-80.
16. Gielen AC, Green LW. The impact of policy, envi-
ronmental, and educational interventions: a synthesis
of the evidence from two public health success sto-
ries. Health Educ Behay. 2015,42(1S):20S-34S.
JANUARY/FEBRUARY 2017 1 MINNESOTA MEDICINE 1 37
INCPEASING THE TOBACCO
PURCHAt: AGE ) ir4a) 21
Minnesotans agree that kids shouldn't use tobacco products — and more can and should be
done to make sure they don't. A national consensus is growing to prevent addictions and future
health problems by raising the minimum age to purchase tobacco products to 21.
Minnesotans for a Smoke -Free Generation supports this movement.
RAISING THE
PURCHASE AGE TO
21 WILL PREVENT
YOUTH TOBACCO USE
AND SAVE LIVES.
According to a 2015 report
from the Institute of Medicine,
increasing the legal age to
purchase tobacco will mean fewer
teenagers starting to smoke.
For example, research predicts a
25 percent reduction in smoking
initiation among 15 -17-year-olds
alone following such an increase.'
THE BEST WAY TO REDUCE THE
HARM OF TOBACCO IS TO
PREVENT KIDS FROM STARTING
• Almost 90 percent of addicted adult
smokers started smoking by age 18 2
• Increasing the age gap between kids and
those who can legally buy tobacco will help
remove access to tobacco products from the
high-school environment.
BIG TOBACCO
ACTIVELY RECRUITS
REPLACEMENT
SMOKERS TO
GUARANTEE
PROFITS.
MW
• The tobacco industry heavily targets 18 -to -21 -year olds with menthol
and candy flavoring, magazine advertisements, product design and
packaging, and event sponsorships and promotions.3
ADULTS SUPPORT RAISING THE
TOBACCO PURCHASE AGE TO 21.
• A 2014 national survey shows that
75 percent of adults favor
increasing the minimum purchase
age for tobacco to 21.4
• Even 70 percent of smokers are
in support of raising the minimum
legal age .4
MINNESOTANS FOR A
., SMOKE-FREE
GENERATION
14
3-1-16
STATE AND LOCAL GOVERNMENTS
ARE TAKING ACTION TO INCREASE
THE MINIMUM LEGAL AGE AND
PROTECT YOUTH.
• The state of Hawaii and at least 125 localities in the United
States have raised the age to purchase tobacco to 21, including
New York City, Boston and Kansas City.
• One city in Massachusetts found that tobacco use among
high-school students fell by nearly half after raising the age to 21.5
NICOTINE MAY HARM ADOLESCENT
BRAIN DEVELOPMENT.
• Nicotine is addictive, and adolescents are especially vulnerable
to the health impacts of tobacco use .6
• The adolescent brain is negatively impacted by nicotine,
and its long-term effects are a significant public health concern .7,8
MUST BE
21
C3
TO
PURCHASE
rd
ro
Minnesotans for a Smoke -Free Generation is a coalition of Minnesota's leading health
and other interested organizations. We share a common goal of saving Minnesota youth
from a lifetime of addiction to tobacco. Each year in Minnesota tobacco use is responsible
for more than 5,100 deaths and almost $3 billion in preventable health care costs and 90
percent of adult smokers started before the age of 18. Minnesotans for a Smoke -Free
Generation supports policies that reduce youth smoking and help end the death and
disease associated with tobacco use.
1 Institute of Medicine. Public Health Implications of Raising the Minimum Age of Legal Access to Tobacco Products. National Academy Press. 2015.
2 US. Department of Health and Human Services. Preventing Tobacco Use Among Youth and Young Adults: A Report of the Surgeon General US. Department of Health and Human
Services, Centers for Disease Control and Prevention, National Center for Chronic Disease Prevention and Health Promotion, Office on Smoking and Health. 2012.
3 Campaign for Tobacco -Free Kids. Increasing the minimum legal sale age for tobacco products to 21. https://w .tobaccofreeldds.org/research/factsheets/pdf/0376.pdf.
4 King BA et al Attitudes toward raising the minimum age of sale for tobacco among US. adults. Am JPrev Med. 2015.
5 Kessel Schneider S et al. Community reductions in youth smoking after raising the minimum tobacco sales age to 21. Tob Control. 2015.
6 U.S. Department of Health and Human Services. The Health Consequences of Smoking: 50 Years of progress. A Report of the Surgeon General. U.S. Department of Health and Human
Services, Centers for Disease Control and Prevention, National Center for Chronic Disease Prevention and Health Promotion, Office on Smoking and Health. 2014.
7 Abren Viillaca Y et al. Short-term adolescent nicotine exposure has immediate and persistent effects on cholinergic systems: Critical periods, patterns of exposure, dose thresholds.
Neuropsychopharmacology. 2003.
8 Slikker W Jr et al Mode of action: Disruption of brain cell replication, second messenger and neurotransmitter systems during development leading to cognitive dysfunction —
development neurotoxicity of nicotine. Crit Rev Toxicol. 2005.
J MINNESOTANS FOR A
.� SMOKE-FREE
GENERATION
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration of First Reading of Ordinance No. 17-772
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff r�
New Business
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff recently received a request from the general contractor for the City's School Road & Roberts Road
Reconstruction project (Letting No. 2/Project No. 2) to revise our City noise ordinance requirements relative to
weekend days similar to the recently approved request for the Hutchinson High School project (please see attached
draft Ordinance). Please note that this project will be commencing construction activities on May 15, 2017.
City staff believes that this is a reasonable request and feels that the extended working hours will hopefully ensure
that the City specified construction phasing schedule is satisfied by the contractor.
BOARD ACTION REQUESTED:
Approval of City Ordinance No. 17-772 First Reading
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 17-772
AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY
ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION
DURING THE SCHOOL RD SW/ROBERTS RD SW (L2P17-01)
RECONSTRUCTION PROJECT
Findings of the City Council:
That a reconstruction project on School Road and Roberts Road (L2P17-02) is scheduled to
commence on May 15, 2017.
In order to have the project completed in a timely manner and to eliminate delays and
additional expenses, as well as for the public good, governmental entities and their contractors
and subcontractors may need to work longer hours than permitted in Hutchinson City Code
§92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and
10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or
holiday.
Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City
Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the School
Road and Roberts Road Reconstruction Project (L2P17-02) from May 15, 2017, through
November 3, 2017, and that specifically construction activities will be allowed between the
hours of 7:00 a.m. and 10:00 p.m. on Saturdays and Sundays between the dates noted above.
Adopted by the City Council this 23rd day of May 2017.
Attest:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Project Award for WWTF Membrane Bioreactor Cassettes (L8/P17-08)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City received one (1) bid (see attached Bid Tabulation) for the WWTF Membrane Bioreactor Cassettes project
letting on Thursday, April 27th. Please note that a second bid was received by City staff but was not opened due to
that contractor not participating in the required bidder pre -qualification process. The apparent low bidder is General
Electric Zenon of Oakville, Ontario, Canada, with a bid of $620,337 (approximately 9.5% higher than the final
Engineer's Estimate). Please see the attached Letter of Recommendation from Nero Engineering for more
information regarding the justifiable cost increase. This project's total cost and associated funding contributions were
reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2017 Infrastructure
Improvement Program.
City staff will provide a brief overview of the project scope/bid and be available to answer any questions prior to the
City Council taking action on this item.
The necessary Resolution to award this project is attached. We recommend awarding this project as described.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 620,337.00
Total City Cost: $ 620,337.00 Funding Source: Wastewater Funds
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14719
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 8/PROJECT NO. 17-08
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
Wastewater Treatment Facility (WWTF) Membrane Bioreactor Cassettes Replacements:
Equipment procurement, installation, startup, training and appurtenances.
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Total Bid
GE ZENON of Oakville ON Canada $566,500.00
and whereas, it appears that GE ZENON of Oakville ON Canada is the lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
GE ZENON of Oakville ON Canada in the amount of $566,500.00 in the name of the City of Hutchinson,
for the improvement contained herein, according to the plans and specifications therefor approved by the
City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 9th day of May 2017.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 8/PROJECT NO. 17-08
WWTF BIOMEMBRANE CASSETTES REPLACEMENT
BID OPENING: 04/27/2017 @ 11:00 AM ENGINEER'S ESTIMATE $566,500.00
COMPLETION DATE: 12/15/2017
GE ZENON
Tina St. Pierre
0
3239 Dundas St W
d
d
Engineer's Estimate
Oakville ON L6M4B2
w
Canada
z
o
tina.st.pierre@ge.com
w
Cr
905-465-3030
BID PRICE I BID TOTAL
BID PRICE BID TOTAL
BASE BID
$566,500.00
$620,337.00
BASE BID
UNIT QUANTITY
BID PRICE BID TOTAL
BID PRICE BID TOTAL
1A 11350 Membranes (8 cassettes)
LUMP SUM 1.00
$395,000.00 $395,000.00
$497,933.00 $497,933.00
1B 11350 Cassette Hardware, New Cassette, Cassette Refurb.
LUMP SUM 1.00
$138,000.00 $138,000.00
$84,058.00 $84,058.00
2 11350 Installation
LUMP SUM 1.00
$19,000.00 $19,000.00
$23,396.00 $23,396.00
3 11350 Commissioning & Training
LUMP SUM 1.00
$2,000.00 $2,000.00
$5,000.00 $5,000.00
4 11350 Warranty (2 years)
LUMP SUM 1.00
$5,000.00 $5,000.00
$0.00 $0.00
5 11350 Programming & Document Updateing
LUMP SUM 1.00
$7,500.00 $7,500.00
$9,950.00 $9,950.00
TOTAL - LETTING NO. 8/PROJECT NO. 17-08
$566,500.00
$620,337.00
ALTERNATE BID
lAdditional
1 11350.000 Warranty for total of 5 years LUMP SUM 1.00 1 $0.00 $0.00 $0.00 50.00
Pagel of 1
May 3, 2017
TO:
City of Hutchinson
Attn: Kent Exner
1300 Adams St. SE
Hutchinson, MN 55350
(320) 234-4212
Re: Letter of Recommendation
WWTF Membrane Bioreactor Cassettes Replacements
Dear Mr. Exner:
N E RO
ENGINEERING
7135 MADISON AVENUE W
MINNEAPOLIS, MN 55427
www.neroeng.com
(612) 240-0524
On behalf of the City, Nero Engineering reviewed the bids for the replacement membranes for the seven existing
membrane bioreactor (MBR) cassettes as well as the addition of one new cassette. The project includes the
furnishing and installation of the membrane modules, cassette refurbishment kits, and additional cassette as well
as commissioning and training, warranty, programming, and document updating. The bid required a
questionnaire be submitted prior to the bid opening to qualify that the bidders had the capabilities to complete
the work as specified in the Contract Documents and to minimize the risk of awarding a contract to an unqualified
bidder. Bidders had to score at least 18 out of 25 points to be qualified to bid this project.
GE Water & Process Technologies/ZENON Environmental Corporation (GE) was the only bidder to submit the
Bidder's Questionnaire by the deadline of 1:00 pm on April 24th, 2017. GE received a score of 25 out of 25 points
on the questionnaire and therefore was qualified to bid. Bids were received from two bidders: GE and H2O
Innovation. Since H2O Innovation was not pre -qualified, their bid remained unopened. The summary of GE's bid
is as follows:
Bid Item
Description
Price
1A
Membranes (8 cassettes)
$497,933
1B
Cassette Hardware, New Cassette, Cassette Refurb.
$84,058
2
Installation
$23,396
3
Commissioning & Training
$5,000
4
Warranty (2 years)
$0
5
Programming & Document Updating
$9,950
TOTAL LETTING NO. 8/PROJECT NO. 17-08
$620,337
Alternate Bid
Additional Warranty for total of 5 years
$0
The engineer's estimate for this project was $566,500.00 which is approximately $54,000 less than the bid
received. The difference between our estimate and the price of the submitted bid was largely due to taxes which
were not considered in the engineer's estimate. Taxes account for $42,000 of the difference. The remaining
difference was due to the inclusion of cassette refurbishment in the project, additional off-site services, and
bonding.
It is our recommendation to award the WWTF Membrane Bioreactor Cassettes Replacements Project to GE Water
& Process Tech nologies/ZENON Environmental Corporation for their base bid of $620,337.00. The ZENON
membranes have been in operation and have performed well at the WWTF for almost ten years, and GE has
provided good support and service in that time. For these reasons, it is our opinion that the base bid full -
replacement warranty of 2 years is sufficient. The submitted bid indicated the additional warranty for a total of
5 years was $0, but this was determined to be an honest mistake and the actual value of the additional warranty
is $50,000. Any defects in the products would likely become apparent within the included 2 year warranty, and
we do not think extending the warranty for an additional $50,000 would be a good value for the City.
We will be pleased to answer any questions concerning the recommendations set forth herein.
Sincerely,
Jennifer Svennes, PE
Attachments: Bidder's Scored Questionnaire
CC: Tim Gratke, City of Hutchinson
1.1.1&1.1.2: 1
1.1.3-1.1.6: 2
1.1.7&1.1.8: 4
1.1.9: 4
1.1.10: 4
1.1.11: 2
1.1.12: 2
1.1.13: 2
1.1.14: 4
Total = 25 Points
Document 0200
Bidder's Questionnaire
1. MEMBRANE BIOREACTOR (MBR)
1.1 BIDDER GENERAL INFORMATION
.1.1 Name of Bidder: ZENON Environmental Corporation d/b/a GE Water & Process Technologies
.1.2 Bidders Address: 3239 Dundas Street West, Oakville, ON L6M 4B2
.1.3 When was Company Organized? ZENON Environmental Corporation (Michigan): 1984
.1.4 How many years have you been engaged in the Membrane Bioreactor (MBR) manufcturing or vending
business under the present name? over 20 years as ZENON Environmental; over 10 years as part of GE
.1.5 General character of the work performed by your firm:
GE Water brings together experienced professionals and advanced technologies to solve
the world's most complex challenges related to water scarcity, quality, productivity, the
environment and energy.
1.1.6 Have you ever failed to complete any work awarded to or contracted with you?
Yes No X If yes, attach a statement explaining where and why.
1.1.7 Have you ever defaulted on a contract?
Yes Nom If yes, attach a statement explaining where and why.
1.1.8 Attach a list of the more important contracts completed by your firm, including the kind of work and approximate
cost.
1.1.9 Membrane equipment model to be provided is GE Water & Process Technologies?
Yes x No If no, attach sufficient justification that proposed model is an equal.
1.1.10 Does the membrane element proposed to be provided meet the description parameters and provisions stated
within Section 11350?
Yes X No If no, attach a statement explaining why.
1.1.11 Doesy1
r company have field services available as stated within Section 11350?
Yes ?C No If no, attach a statement explaining why.
1.1.12 Do your.membrane modulrequire modifications to the existing cassettes to make them fit?
Yes No If yes, attach a statement explaining where and why.
1.1.13 Does your new cassette fit into the spare space which has support beams already installed to be utilized for this
expansipn?
Yes xx No If no, attach a statement explaining why and what modifications need to be
made to make it fit.
1.1.14 Have your membranes been piloted to demonstrate a disinfection bypass of a municipal wastewater?
Yes_ No If yes, attach a statement indicating where the disinfection bypass was
demonstrated and contact person at the municipal wastewater treatment facility.
Certified as true and correct this 21st day of April —2017.
ENON Environmental Corporation
Comp ny Nam
Aut onzed Signature
Commercial Operations Manager
Title
Mike Benson
Signers Printed Name
WIMPROVEMENT PROJECTS\2017\L8P17-08 - WWTF MBR Cassettes Replaoements\PROJECT DOCUMENTS\PLANS & SPECS\Specs\Doc 0200 Bidders Questionnaire.doc
City of Hutchinson - Doc 0200/Page 1 of 1
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Luce Line State Trail Cooperative Agreement between the State of MN and City
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Please see the attached Luce Line State Trail Hutchinson Segment Cooperative Agreement between the State of
Minnesota and the City of Hutchinson and associated exhibits. At this point, the draft of this agreement has been
reviewed by involved City staff, the City Attorney and Resource Allocation Committee with the consensus being that
this arrangement appears to be acceptable and beneficial from the City's standpoint. Please note that the preparation
of this agreement has occurred over the timeframe of almost 15 months and has involved several MnDNR staff
members.
City staff will provide a brief overview of this agreement and will be available to answer any questions prior to the City
Council taking action on this item.
BOARD ACTION REQUESTED:
Approval of Cooperative Agreement
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
LUCE LINE STATE TRAIL
HUTCHINSON SEGMENT
COOPERATIVE AGREEMENT
BETWEEN
THE STATE OF MINNESOTA AND THE CITY OF HUTCHINSON
This Agreement, between the State of Minnesota, acting by and through the Commissioner of the Department of Natural
Resources, hereinafter referred to as the "State" and the City of Hutchinson, hereinafter referred to as the "City".
WITNESSETH:
WHEREAS, the Commissioner of Natural Resources has the authority, duty and responsibility under Minnesota Statutes
Section 85.015, sub. 10, to establish, develop, operate and maintain the Luce Line State Trail; and
WHEREAS, the State and the City are authorized under Minnesota Statutes Section 471.59 to enter into agreements to jointly
or cooperatively exercise common powers; and
WHEREAS, the State owns or has administration over lands described as the Luce Line State Trail extending between the
communities of Plymouth, in Hennepin County and Cosmos, in Meeker County and as shown in the map attached and
incorporated into this agreement as Exhibit A, hereinafter referenced as the "State Trail"; and
WHEREAS, the City owns or has administration over lands described as a 1.5 mile long segment of the Luce Line State Trail
within the City of Hutchinson, McLeod County and as shown in the Deed and Map attached and incorporated into this
agreement as Exhibit B, hereinafter referenced as the "City Trail"; and
WHEREAS, the State in cooperation with the City completed the bituminous surfacing of the previously undeveloped
sections of the State Trail and the resurfacing and widening of portions of the City Trail during 2015; and
WHEREAS, the State and City have determined that the City Trail shall be administered as a segment of the State Trail as
authorized: and
WHEREAS, the State is prepared to operate and administer the City Trail as a segment of the State Trail as authorized; and
WHEREAS, the State and the City have determined that installation of a trail traffic counter system at the intersection of
Arch street and the State Trail as shown on the map attached and incorporated as Exhibit C, is of high priority under the state
trail program; and
WHEREAS, the City has obtained a trail traffic counter system and is prepared to operate, administer and maintain it; and
WHEREAS, a resolution or copy of the City Council meeting minutes authorizing the City to enter into this agreement is
attached and incorporated into this agreement as Exhibit D; and
NOW, THEREFORE, in consideration of the mutual benefit to be derived by the public bodies hereto and for the benefit of
the general public, the parties agree as follows:
L STATE DUTIES AND RESPONSIBILITIES
a. The State shall administer, operate and manage the City Trail as a portion of the State Trail as established.
b. The State shall permit the City to review and approve any revisions to the City Trail as proposed by the State
during the term of this Agreement.
Luce Line State Trail 1 of 4
Mcleod County Segment / City of Hutchinson
MnDNR Parks & Trails 04/12/2017
c. The State shall be permitted to review and approve any revisions to the City Trail as proposed by the City
during the term of this Agreement
d. The State will provide and install the appropriate signage for the City Trail Segment, including a wood -routed
sign/s, which indicates that the development was cooperatively provided by the City and the Department of
Natural Resources. The State shall also provide all trail related informational signs for the Trail as determined
by Department of Natural Resources policy. The State shall permit the City to install signage as deemed
appropriate
e. The State reserves the right to inspect the City Trail at any time to ensure that the City is in compliance with this
Agreement.
f. The State and the City shall develop a seasonal routine maintenance plan for the City Trail, including but not
limited to trail sweeping, mowing, clearing culverts, sign repair, litter patrol, and minor trail and trail shoulder
repairs.
g. The State shall provide for all maintenance of the City Trail not addressed through the mutually developed and
agreed upon within the seasonal routine maintenance plan.
h. The State shall require a special event permit for activities that offer recreational or educational opportunities
not normally available, or which necessitates a significant disruption of routine activities or the activity is not
normally allowed.
IL CITY'S DUTIES AND RESPONSIBILITIES
a. The City shall permit the State to administer, operate, maintain and manage the City Trail as a portion of the
State Trail as established.
b. The City shall permit the State to review and approve any revisions to the City Trail, proposed by the State
during the term of this Agreement.
c. The City shall be permitted to review and approve any revisions to the City Trail proposed by the State during
the term of this Agreement.
d. The City and the State shall develop a seasonal routine maintenance plan for the City Trail, including but not
limited to trail sweeping, mowing, clearing culverts, sign repair, litter patrol, and minor trail and trail shoulder
repairs.
e. The City may provide for maintenance of the City Trail determined by the City to be necessary, approved by the
State and not addressed through the mutually developed and agreed upon within the seasonal routine
maintenance plan.
f. The City shall prepare the necessary plan, specifications, and proposal for the installation of the traffic counter
system and obtain all federal, state, and local permits necessary for the installation of the traffic counter system.
g. The City shall permit the State to review and approve the preliminary and final plans for the traffic counter
system.
h. The City shall operate and maintain the traffic counter system consistent with all local, state and federal laws,
regulations and rules that may apply to management, operation and maintenance of traffic counter system
III. FUNDING
Luce Line State Trail 2 of 4
Mcleod County Segment / City of Hutchinson
MnDNR Parks & Trails 04/12/2017
The State shall provide funding for its responsibilities under Article I (a)(b)(c)(d)(e)(f)(g) above through the
standard internal purchasing process including, but not limited to, a separate requisition in which funds will
encumbered. However, the total obligation of the State is also limited to the amount of funds legislatively
appropriated and administratively allocated to this project.
IV. LIABILITY
Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by the
law and shall not be responsible for the acts of the other party and the results thereof. The State's liability shall
be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, and other
applicable law. The City's liability shall be governed by and limited to the amount set forth in Minnesota
Statutes, Sections 466.01-466.15, and other applicable law.
V. TERM
a. Effective Date: April 12, 2017, or the State obtains all required signatures under Minnesota Statutes
Section 16C.05, Subdivision 2, whichever is later.
b. Expiration Date: April 12, 2052, for a period of thirty-five (35) years except as otherwise provided herein
or agreed to in writing by both parties.
VL AUDIT
Under Minnesota Statutes Section 16C.05, sub. 5, the books, records, documents and accounting procedures and
practices of the City relevant to the agreement shall be subject to examination by the Commissioner of Natural
Resources, the Legislative Auditor and the State Auditor for a minimum of six years from the end of this
agreement.
VII. ANTITRUST
The City hereby assigns to the State any and all claims for overcharges as to goods and/or services provided in
connection with this Agreement resulting from antitrust violations that arose under the antitrust laws of the
United States and the antitrust laws of the State of Minnesota.
VIII. CANCELLATION
This Agreement may be cancelled by the State at any time with or without cause or as necessary as provided in
Article III, upon thirty (30) days written notice to the City. This Agreement may also be cancelled by the State if
it does not obtain funding from the Minnesota Legislature, or other funding sources, or if funding cannot be
continued at a level sufficient to allow for the completion of the activities covered under this agreement. The
State will notify the City by written or fax notice. The State will not be obligated to pay for services provided
after the notice is given and the effective date of cancellation. The State will not be assessed any penalty if the
agreement is cancelled because of a decision of the Minnesota Legislature, or other funding source, not to
appropriate the necessary funds. The State shall provide the City notice of lack of funding within a reasonable
time of the State's receiving that notice.
IX. GOVERNMENT DATA PRACTICES
The City and the State must comply with the Minnesota Data Practices Act, Minn. Stat Ch. 13, as it applies to all
data provided by the State under this agreement, and as it applies to all data created, collected, received, stored,
used, maintained, or disseminated by the City under this agreement. The civil remedies of Minn. Stat 13.08
apply to the release of the data referred to in this clause by either the City or the State.
X. PUBLICITY AND ENDORSEMENT
Any publicity regarding the subject matter of this agreement must identify the State as the sponsoring agency and
must not be released without prior written approval from the State's Authorized Representative. For purposes of
this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and
similar public notices prepared by or for the City individually or jointly with others, or any subcontractors, with
respect to the program and services provided from this agreement.
Luce Line State Trail 3 of 4
Mcleod County Segment / City of Hutchinson
MnDNR Parks & Trails 04/12/2017
XL COMPLETE AGREEMENT
This Agreement, and amendments, constitutes the entire agreement between the parties. Any amendment to this
agreement must be in writing and will not be effective until it has been executed and approved by the same
parties who executed and approved the original agreement, or their successors in office.
XII. OTHER TERMS AND CONDITIONS
NOTICES: Any notice, demand or communication under this Agreement by either party to the other shall be
deemed to be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid to:
The State The City
Minnesota Department of Natural Resources City of Hutchinson
Parks and Trails Division Area 4C Supervisor City Administrator
21371 Highway 15 South 111 Hassan Street SE
New Ulm, MN 56073 Hutchinson, MN 55350
IN WITNESS WHEREOF, the parties have caused the Agreement to be duly executed intending to be bound thereby.
DEPARTMENT OF NATURAL RESOURCES
V
Title:
Date:
DEPARTMENT OF ADMINISTRATION
Delegated to Materials Management Division
By:
Title:
Date:
(Effective Date)
STATE ENCUMBERANCE VERIFICATION
Individual certifies that funds have been encumbered as req.
by Minn. Stat. 16A.15 and 16C.05.
Signed:
Date:
Contract:
Luce Line State Trail 4 of 4
Mcleod County Segment / City of Hutchinson
MnDNR Parks & Trails 04/12/2017
CITY OF HUTCHINSON
By:
Gary Forcier
Title: Mayor
Date: 05/09/2017
CITY OF HUTCHINSON
By:
Matthew Jaunich
Title: City Administrator
Date: 05/09/2017
.Z� -Mmn-lllhllm.m-lm!_M�m=
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Exhibit C
Luce Line State Trail
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HUTCHINSON CITY COUNCIL c`=y-f
Request for Board Action 7AL =-ft
Agenda Item: Calling a Special Budget Workshop Meeting for 4:00 pm on May 23
Department: Administration
LICENSE SECTION
Meeting Date: 5/9/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Staff is getting set to begin the 2018 budget season. To assist us with that process, I would like to have a workshop
meeting with the council to discuss the process that is being used to establish the budget and to get some feedback
from the Council on budgetary goals for 2018. This meeting will be similar to the annual budget kick-off meeting I've
conducted the past two years.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting for 4:00 p.m. on May 23
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Library Board Meeting Minutes
Monday March 27, 2017
Present: Dianne Wanzek, Gerry Grinde, Jack Sandberg, Steve Bailey, Julie Lofdahl, Katy Hiltner, Ex -Officio
Excused: Kristine Leuze, Mary Christensen
Review and approve minutes from the February 27, 2017 meeting. Motion to approve by Jack Sandberg,
seconded by Steve Bailey. Motion APPROVED.
Old Business:
One Book, One Community: The Hinckley Firestorm: Could It Happen Today?
It was a snowy day, but about 50 people attended this event. It drew a different crowd from the first
event. There were also younger people in attendance. The presentation was at the fire station. Fire
Chief Mike Schumann and DNR representative Wade Mapes gave a great presentation. The Hutchinson
Health started a book club and this was their first book.
Family History Research Series
Intermediate Classes have finished. There was hands-on training at the museum and Glencoe Library for
the microfilm machine. Library staff has seen an increase in people doing genealogy research. This fall,
the Advanced Classes will be held in Brownton, Glencoe, Hutchinson, and Winsted.
Winter Reading Program Dessert Buffet
The dessert buffet will be held Friday, March 31st. A total of 99 people have indicated they will attend.
Dede Hard will be catering and Veronica Jacobs will be playing keyboard. It is an open house event from
7:00 to 8:30 pm.
Food for Fines
Fifteen items were brought in for a total of 28 pounds of food. The project seemed to be a reminder for
people to pay their fines because many people paid fines when they came in.
Hiring of Young Adult Librarian
Teen Services Librarian Rachelle Golde started on March 20th. She will be working 10 hours a week.
She will be on the desk Mondays from 10 a.m.-2 p.m. and is scheduled Tuesday afternoon/evenings to
do teen programming. Rachelle has a lot of energy and ideas. She will be going to a Summer Reading
Program with Sherry this coming Wednesday at Pioneerland Library Headquarters in Willmar.
Library Board Appointments
New terms begin April 2017. Kristine Leuze and Carolyn Ulrich have been appointed.
New Business:
Annual Friends "Spring" Used Book Sale
Saturday, April 1st, 10 am to 5 pm in Library Meeting Room. Sale will feature children, non-fiction and
fiction books. The Spring book sale is a smaller sale compared to the Fall book sale.
One Book, One Community: The Hinckley Fire Museum Presents
Sunday, April 2 at 2 pm at the Hutchinson Event Center. Carl Jerdin from the Hinkley Fire Museum will be
showing a video from the museum. There will also be another speaker. Legacy funding was used for
speaker fees and Event Center rental. More book groups have tackled this book as a reading selection.
People were surprised how much they enjoyed this non-fiction book. Also the book Sherlock Holmes and the
Red Demon has been checked out multiple times. This is a fiction book about the Hinkley fire.
Legacy MN Author Event with Julie Klassen
Tuesday, April 11 at 2 p.m. at the Woodstone Senior Living Center. Author visit is to celebrate National
Library Week. Julie is a Minnesota author who writes historical romance. Katy has been receiving good
recommendations on her books. She will be speaking in Glencoe that same evening. Woodstone Senior
Living staff will be providing refreshments for this event.
Thank you to Roger Vacek and Dianne Wanzek
Thank you for the time Dianne has served on the Hutchinson Library Board. She served six years. During
that time she was Vice President and President. Dianne said the best part of serving on the board is getting
to know everyone. Katy wanted Dianne to know that it has been wonderful having her on the Board.
Thank you to Roger for his six years on the Pioneer Library Board. We appreciate your years of dedication
and service!
Other
Board Positions: Next month the board will have to approve new board positions.
Volunteer Appreciation Week is April 23 - 29th. Katy, Sherry and Julie will work on a thank you event for
that week. The library is greatly supported by volunteers. There are 18 regular volunteers, Friends of the
Library, and the Library Board.
Miscellaneous Items:
• Jack is still working on library goals.
• Position of Teen Services Librarian is important. Rachelle will be able to reach teens.
• Katy wants to increase large print books with more current books like James Patterson books.
• Some E -book readers are going starting to download audio books onto their phones.
• Put a suggestion box at front desk.
• Community needs a place for musicians to rent a room to practice instruments.
Library Buzz: This is a new ending for our meetings. Board members will share recommendations of books,
movies, or TV shows.
Gerry: Latest Constable Hamish book by M.C. Beaton that takes place in rural northern Scotland. It was a
good book, and a new book. He also likes Daniel Silva.
Steve: Likes fiction: David Baldacci. He also recommended Fareed Zakaria who appears on CNN; he shares
the future as he sees it.
Dianne: Megyn Kelly autobiography. She worked hard, got everything she wanted, poor family, lawyer,
wanted to be journalist. She recommended going to the movie "Lion" at the State Theatre. She gives this
movie a 12 out of 10 rating. "Hidden Figures" is really good too, but different from the book.
Jack: The Bonfire of the Vanities, Birth of Venice, and I, Mona Lisa. He liked I, Mona Lisa but not Birth of
Venice.
Motion to adjourn by Jack, 2nd by Gerry - Meeting adjourned at 5:30 pm
Next meeting: April 24, 2017 at 4:30 p.m.
February 2017 Donations
Paul Knudson (3-year subscription Atlantic magazine) $ 50.00
(Jack complimented him for donation)
Friends of the Hutchinson Public Library $6,397.35
(reimbursement for adult/YA audiobooks and DVDs in 2015)
(once a year they do this reimbursement. With the change from Pam to Katy, it was missed)
Total $6,447.35
Planning and Zoning Quarterly Activities Year: 1St Quarter, 2017
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
3
Consideration of a Conditional Use Permit
Processed
for an Integrated Adult Activity Center in a
C-5 zoning district located at 261 3�d Ave
NW; Consideration of a Conditional Use
Permit for a Mural in the Main Street Area
District located at 105 Washington Ave E;
Consideration of a Site Plan Review for
CenBank located at 1380 Montreal St SE.
Number of Joint Planning Board Applications
4
Consideration of a Variance and
Reviewed and Processed
Preliminary Plat located in Section 8,
Hassan Valley Township;
Consideration of a Final Plat located in
Section 8, Hassan Valley Township;
Sketch plan review - Section 15, Lynn
Township
Number of Planning Commission Meetings
2
Consideration of a Conditional Use Permit
for a Daycare Center in an R-2 zoning
district located at 700 Main St N Unit G;
Consideration of a Conditional Use Permit
for an Integrated Adult Activity Center in a
C-5 zoning district located at 261 3�d Ave
NW
Number of Joint Planning Meetings
2
Consideration of a Variance and
Preliminary Plat located in Section 8,
Hassan Valley Township;
Consideration of a Final Plat located in
Section 8, Hassan Valley Township.
Number of Zoning Reviews for Building Permits
7
(Compliance with Zoning Code)
Number of Land Use Permits Issued - (Fences,
8
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
9
Number of Predevelopment/Pre Application
7
Joint Planning - Preston Fox; Century
Meetings
Court West, Century Court West One
Stop Sho
Number of Misc. Planning Meetings
61
City Council - 6
PBZ Staff Mtg - 5
Directors Mtg - 5
Public Arts - 3
Resource Allocation Mtg - 3
Facilities Update
Facility Tours
Facilities Master Plan - 2
Telecom mtg
Telecom/ROW Ordinance
Preston Fox Condo Garages
Doug Hanneman
Zoning Ordinance Violation mtg
Land Use Training St. Louis Park
430 Water St.
Landscape Ordinance - 2
430 Water St. Mediation
Nate Albee
Rec Center
Doug Ankrum — Valley Sales
City Core Planning Group — 2
Tom Dahl/Marc Telecky
Economy Inn
Church
Safety Training
Council Workshop
Uhlland Trial — 2
Council/County Board Mtg
Speak at Park Elementary
Century Court West
Century Ct One-Stop-Shop
MCFO Conference
Tom Wirt
Bill Garberg
Mobilite Discussion
Wold
Larry Murphy
Tom Dahl
Christy Christensen
Caribou Coffee
Number of Zoning Enforcement Cases
5
School Rd. (2)
Number of Walk-In Customers Served
605
Site Visits
7
Rec Center, School Rd.(2I), 430 Water
St., Century Court West, Highfield
Planning, Zoning and Building Dept. Monthly Report
1st Quarter 2017
Building Department Permit Activities
A Commercial New 72 Denver Ave SE (Highfield Apartments #2) - $2,968,690
B Commercial/Ind. Remodel 1200 Roberts Rd SW (High School) - $36,791,153; 1320 Hwy 15 S, Ste 102 (Pizza Ranch buildout) -
$500,000; 133 3rd Ave SW (Park Towers) 1 unit remodel- $135,261;
C New Single Family 705 Park Island Dr SW - $208,940; 925 Texas Cir NW - $188,443
Other Building Inspection Activities Jan 11 - Education U of M; Feb 7, 8, 9 ICC Upper Great Lakes Region III Education; March 2 Hutch DP
Seminar; March 15 - SW MN Chapter mtg; March 16 - Rental Program Presentation
Evergreen Meals served January - March
Week of
1st Qtr. 2016
1st Qtr. 2017
2016 Year to Date
2017 Year to Date
Total Number Inspections
Stewart
166
342
210
166
342
Total Number Plan Review
150
26
19
378
26
19
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
0
$0.00
1 $2,968,690.0
0
$0.00
1 $2,968,690.00
Commercial ( additions/remodels)
8
$127,706.00
7 $37,571,006.0
8
$127,706.00
7 $37,571,006.00
Total Commercial
8
$127,706.00
8 $40,539,696.00
8
$127,706.00
8 $40,539,696.00
Industrial (new)
0
$0.00
0 $0.00
0
$0.00
0
Industrial (additions/remodels)
0
$0.00
0 $0.00
0
$0.00
0 $0.00
Total Industrial
0
$0.00
0 $0.00
0
$0.00
0 $0.00
Fire Sprinkling
1
$950.00
3 $8,046.00
1
$950.00
3 $8,046.00
New Residential
0
$0.00
2 $397,383.00
0
$0.00
2 $397,383.00
Residential mist (additions/remodels)
19
$227,792.00
17 $67,090.00
19
$227,792.00
17 $67,090.00
Set Fee permits (reside, reroof, window)
41
$0.00
59 $0.00
411
59
HRA Permits
0
$0.00
2 $30,600.00
0
$0.00
2 $30,600.00
Waived Fees
0
$0.00
0 $0.00
0
$0.00
0 $0.00
Subtotal Building Permits
69
$356,448.00
91 $41,042,815.00
69
$356,448.00
91 $41,042,815.00
Mechanical
37
$95,222.00
43 $4,795,063.00
37
$95,222.00
43 $4,795,063.00
HRA Mechanical
2
$0.00
0 $0.00
2
0
Plumbing
7
$0.00
21 $0.00
7
21
HRA Plumbing
0
$0.00
1 $0.00
0
1
Total Valuation
115
$451,670.00 156 $45,837,878.00
115
$451,670.00
1561$45,837,878.00
*Set fees not included in valuation
A Commercial New 72 Denver Ave SE (Highfield Apartments #2) - $2,968,690
B Commercial/Ind. Remodel 1200 Roberts Rd SW (High School) - $36,791,153; 1320 Hwy 15 S, Ste 102 (Pizza Ranch buildout) -
$500,000; 133 3rd Ave SW (Park Towers) 1 unit remodel- $135,261;
C New Single Family 705 Park Island Dr SW - $208,940; 925 Texas Cir NW - $188,443
Other Building Inspection Activities Jan 11 - Education U of M; Feb 7, 8, 9 ICC Upper Great Lakes Region III Education; March 2 Hutch DP
Seminar; March 15 - SW MN Chapter mtg; March 16 - Rental Program Presentation
Evergreen Meals served January - March
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
week
602
210
59
267
103
150
week
972
378
102
431
128
338
week
796
312
141
393
203
328
week
967
312
207
531
182
230
week
521
252
54
236
63
147
3858
1464
563
1858
679
1193
Total Meals served January - March 9615
Dates Closed Jan. 2nd
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, March 21, 2017
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The March 21, 2017 Planning Commission meeting was called to order by Chair Hantge
at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner Garberg,
Commissioner Wirt, Commissioner Lofdahl, Commissioner Wick, Commissioner
Forcier, and Commissioner Fahey. Also present were Dan Jochum, City Planner,
John Olson, City Public Works, Marc Sebora, City Attorney, John Paulson, City
Environmental Specialist and Andrea Schwartz, City of Hutchinson Permit Technician
2. PLEDGE OF ALLEGIANCE
3. OATH OF OFFICE
A. Bill Garberg
4. ELECTION OF OFFICERS
We will elect a new Chair and Vice Chair. Chair and Vice Chair must have
served 1 year and not serve on City Council. Nomination made of Jim Fahey for Chair
by Commissioner Lofdahl, second by Commissioner Wick. A nomination for Vice Chair
of Brad Wick by Commissioner Fahey, second by Commissioner Lofdahl.
5. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED January 17, 2017.
Motion by Commissioner Fahey, Second by Commissioner Wick. Motion
approved.
Motion to Approve — Motion to Reject
6. PUBLIC HEARINGS
A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR AN
INTEGRATED ADULT ACTIVITY CENTER IN A C-5 ZONING DISTRICT
LOCATED AT 2613' AVE NW, KURT & MONA HJERPE, APPLICANT.
Dan Jochum, City Planner addressed the Commission.
Mr. Jochum reviewed the application as outlined in the Commission's packets.
Minutes
Hutchinson Planning Commission
March 21, 2017
Page 2
Building has previously been used as office use for contracting company and
warehouse use in the back. Office area will be remodeled, warehouse portion
will stay as is. Parking area staff feels is sufficient. Staff is recommending
approval upon 4 conditions; standards for the conditional use permit would be
met, proposed building improvements shall comply with standards of the C-5
zoning district and ordinance, conditional use permit shall remain in effect as
long as the conditions required by the permit are observed, applicant must obtain
all necessary permits for construction.
Motion by Commissioner Fahey, second by Commissioner Wick to close hearing
at 5:42 p.m.
Motion by Commissioner Fahey to approve with staff recommendations. Second
by Commissioner Wick. Motion approved. Item will be on City Council
consent agenda on 3/28/2017.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
B. CONSIDERATION OF AN AMENDMENT TO THE LANDSCAPE
ORDINANCE 154.115
Dan Jochum, City Planner addressed the Commission.
The old ordinance read 1 tree/800 square feet and was proposed to change to 1
tree/1750 square feet. The new proposal looks at a preferred species list with
ltree/1500 square feet. This allows for a 20% open space requirement.
John Olson explained the landscape plan to show proposed planting in mature
state, to show 80% coverage. The mature state will make sure we are not
planting too many trees in an area so they are allowed to grow and stay healthy.
Current ordinance does not give a lot of guidance to site plan developers. New
proposed ordinance is longer but simplifies what we are looking for.
New minimum tree size requirements. 1 '/2 inch diameter for deciduous tree and
6 feet height for coniferous/evergreen tree.
Commercial and industrial areas to have at least 20% of the lot area a managed
landscaped area.
Fahey, what qualifications for landscape designer? Mr. Olson — there are
different accreditations at both state and national level for the architect. Some
local landscape companies do have these credentials.
Motion by Commissioner Lofdahl, second by Commissioner Forcier to close
hearing at 5:59 p.m.
Minutes
Hutchinson Planning Commission
March 21, 2017
Page 3
Motion by Commissioner Garberg to approve with staff recommendations.
Second by Commissioner Forcier. Motion approved. Item will be on City
Council consent agenda on 3/28/2017.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
7. NEW BUSINESS
One -stop -shop for Century Court on Thursday March 23. New owner will be
presenting to the city after 2 applications (concept plans) previously.
8. UNFINISHED BUSINESS
9. COMMUNICATION FROM STAFF
A. Upcoming Meetings
Dan Jochum noted that we have one application for the April Planning
Commission meeting at this time.
Thank you Christie Hantge for your service and knowledge brought to the board.
10. ADJOURNMENT
Motion by Commissioner Fahey, Second by Commissioner Wick to adjourn at
6:03 p.m.