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cp02-14-2017Marc A. Sebora, City Attorney Office of the City A[t[rrney 1 1 I Hassan Street SE CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA Hutchinson. MN 773x0-2522 320-234-56831Phone. 320-234-4201 /Fax NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, February 14, 2017 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, February 14, 2017, in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: ■ Review and Discuss Guiding Principles and Project Goals of the Facilities Master Plan Matthew ich, City Adm' ' trator DATED: February 9, 2017 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, FEBRUARY 14, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Our Savior's Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) School Bus Driver Appreciation Day — February 22, 2017 PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 24, 2017 (b) Summary of City Administrator Performance Review of January 24, 2017 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS - NONE COMMUNICATIONS REQUESTS AND PETITIONS (T e purpose o this portion oj the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) CITY COUNCIL AGENDA FEBRUARY 14, 2017 9. FIRE DEPARTMENT 2016 YEAR END REPORT 10. REVIEW OF 2017 PAVEMENT MANAGEMENT PROGRAM REPORT 11. REVIEW OF TRUNK HIGHWAY 15 DOWNTOWN RECONSTRUCTION PROJECT DELIVERY PROCESS AND SCHEDULE 12. REVIEW OF SCHOOL ROAD & ROBERTS ROAD PROJECT CONSTRUCTION PHASING PLAN UNFINISHED BUSINESS NEW BUSINESS 13. APPROVE/DENY ACCEPTANCE OF THE RESULTS OF THE JOB EVALUATION AND COMPENSATION STUDY CONDUCTED BY KEYSTONE COMPENSATION GROUP 14. APPROVE/DENY RESOLUTION NO. 14684 — CITY OF HUTCHINSON 2017 COMPENSATION PLAN, POSITION CLASSIFICATION TABLE AND PAY GRID 15. APPROVE/DENY SETTING PUBLIC HEARING FOR FEBRUARY 28, 2017, FOR BODY CAMERA PROGRAM POLICY ADOPTION 16. APPROVE/DENY EQUIPMENT TRANSACTION WITH MCLEOD COUNTY 17. APPROVE/DENY FEDERAL AVIATION ADMINISTRATION AIRPORT IMPROVEMENT PROGRAM ENTITLEMENT TRANSFER TO THE CITY OF TRACY 18. APPROVE/DENY SETTING COUNCIL WORKSHOP TO REVIEW 2017 GOALS AND OBJECTIVES GOVERNANCE (Thep urpose o,777 is portion of the agenda is to deal with or development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 19. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City Snow Removal & Ice Control Report for January 2017 (b) Sidewalk Snow Removal Monthly Report for January 2017 MISCELLANEOUS 20. STAFF UPDATES 21. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 L IH RE SOTA SCH60L 808 OPERATOR 5 ASSOCIATtCh 3 Contact: Chris Duffy 612-599-7982 duffykgoffpublic.com February 22 School Bus FOR IMMEDIATE RELEASE is Minnesota's First -Ever Driver Appreciation Day February 9, 2017 School districts around the state to show drivers how much they are appreciated SAINT PAUL, Minn. — In darkness and daylight, on dirt roads and multi -lane highways, from warm spring days to frigid winters, Minnesota school bus drivers safely transport more than 760,000 students to and from school each day. To recognize this important profession, Wednesday, February 22, has been proclaimed by Governor Mark Dayton the first-ever statewide celebration of School Bus Driver Appreciation Day in Minnesota. The Minnesota School Bus Operators Association (MSBOA) and Minnesota Association of Pupil Transportation (MAPT) teamed up to create School Bus Driver Appreciation Day as a way to encourage school leaders, parents, and students to celebrate the often overlooked profession. Appreciation cards are available to download here for students around the state to fill out and deliver to bus drivers on February 22. "School bus drivers transport parents' most precious cargo — their children — day in and day out, and they do this job humbly and with great pride," said MSBOA President Josh Schiffler. "We are thankful that Governor Dayton has declared February 22 School Bus Driver Appreciation Day in Minnesota so that we can give these quiet heroes the recognition they deserve." A press conference held in St. Louis Park on February 22 will provide an opportunity for parents, students, and school administrators to recognize several Minnesota school bus drivers. Minnesota Education Commissioner Brenda Cassellius will be on hand to provide remarks and gratitude. "School bus drivers are often the first person a student interacts with every morning, and the last person they see from school in the afternoon," said Dr. Cassellius. "They are part of the many, wonderful Minnesotans who positively impact a student's school experience every day, and I am excited to honor our school bus drivers for all of their hard work." Additional reasons to celebrate School Bus Driver Appreciation Day include the impact that school buses have on student safety and the environment. Students are nearly eight times safer riding to and from school in a school bus than in cars, thanks to rigorous safety standards for vehicles and drivers, as well as student training efforts. The school bus driving industry is the largest form of mass transit in Minnesota, and it has reduced its environmental impact through the use of alternative fuels and retrofits on diesel engines. "Our school bus drivers take their jobs seriously and are committed to getting kids to and from school safely," said MAPT President Derrick Agate Sr. "We hope that Minnesotans help us recognize school bus drivers in their communities on February 22, and that more people consider this important and in -demand career." About the Minnesota School Bus Operators Association The Minnesota School Bus Operators Association (MSBOA) represents Minnesota's privately owned school bus contractors who provide more than 60% of the school buses used to transport Minnesota children to and from school and school -related activities. Its members represent an average of more than 45 years of experience in the industry and are responsible for more than 400,000 students transported 233,000 miles per day. About the Minnesota Association for Pupil Transportation Founded in 1975, the Minnesota Association for Pupil Transportation (MAPT) is a nonprofit association of school transportation professionals and industry leaders who promote safe and efficient student transportation within the state of Minnesota. MAPT encourages active participation by anyone interested in the safe and efficient transportation of Minnesota students and is a resource for all school districts throughout Minnesota. HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, JANUARY 24, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Steve Cook, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that a revised resolution has been distributed under Item 7(c). Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — River of Hope 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 10, 2017 (b) Workshop Meeting of January 10, 2017 Motion by Czmowski, second by Lofdahl, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Habitat for Humanity on April 28, 2017, at Crow River Golf Club (b) Consideration for Approval of Resolution No. 14682 — Resolution Approving CITY COUNCIL MINUTES JANUARY 24, 2017 Conditional Use Permit for a Daycare Center in an R-2 Zoning District Located at 700 Main Street North, Unit G with Favorable Planning Commission Recommendation (c) Consideration for Approval of Resolution No. 14683 — Resolution Supporting a State of Minnesota Long -Term Transportation Funding Package (d) Consideration for Approval of the 2017 City of Hutchinson Pay Equity Report (e) Claims, Appropriations and Contract Payments Item 7(c) was pulled for further discussion. Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of Item 7(c). Motion carried unanimously. Council Member Cook asked that the revisions to the resolution be explained. Kent Exner, City Engineer, noted that the sixth paragraph has been added to the resolution to address an approach or feedback from legislators on efficiencies within MnDOT. Also, Highway 15 references have been added throughout the resolution as a critical corridor. Language was also added noting that the resolution would be passed onto Hutchinson's legislators showing the City's support of a long-term transportation funding package. Motion by Cook, second by Lofdahl, to approve Item 7(c). Motion carried unanimously. MM"ICATIONS RE UESTS AND PETITIONS purpose o this portion oj the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. LIQUOR HUTCH 2016 YEAR END REPORT Candice Woods, Liquor Hutch Manager,presented before the Council. Ms. Woods explained that 2016 was a very successful year and sales almost hit $6 million. Sales have increased over $1.5 million since the expansion/remodel in 2006. The Liquor Hutch has transferred $4,370,660 in the last 11 years to the City's general fund. After the transfer in 2016, the Liquor Hutch was able to add $160,000 to its own bottom line. Ms. Woods reviewed sales trends in the industry as well as successful ongoing promotions at the store. Ms. Woods also reviewed operational challenges which include increasing price competition caused by large corporate stores continuing to erode profits; staffing (filling a full time position soon); Sunday Sales legislation; and marketing/advertising. Ms. Woods spoke in more depth about the Sunday Sales legislation and how that can affect the store if approved. 9. CREEKSIDE 2016 YEAR END REPORT Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek provided an overview on the tonnage received at the site as well as bagged sales volumes and the yards of materials needed for bagging product. Mr. Kosek also reviewed sales volume and margins. Mr. Kosek reviewed trends and challenges of the facility. Mr. Kosek reviewed budget comparison from 2015 to 2016. The refuse fund has transferred a total of $385,000 to the tree disease/infestation mitigation fund since 2010. The compost fund has transferred a total of $686,928 to the City's general fund since 2009. Mayor Cook asked if the facility has considered having an open house. Mr. Kosek noted that staff has discussed it and is considering options for the best time to hold one. 2 CITY COUNCIL MINUTES JANUARY 24, 2017 UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY AUTHORIZING ADVERTISEMENT FORBIDS FOR REPLACEMENT OF WOOD GRINDER AT CREEKSIDE Andy Kosek, Creekside Manager, presented before the Council. Mr.Kosek explained that the wood grinder is scheduled to be replaced this year. The grinder was originally purchased in a partnership situation with McLeod County. There does not appear to be an opportunity to partner with McLeod County on the purchase of a replacement machine because of the different types of materials each facility intends to process which ultimately requires different types of machines to suit each application. Creekside staff has continued to seek information on various machines that will suit its needs moving into the future. There may be multiple machines that can satisfy Creekside's needs, however there does not appear to be any cooperative purchasing contract available to take advantage of with this type of equipment and therefore the need to go out for bid. Motion by Cook, second by Czmowski, to authorize advertisement for bids for replacement of wood grinder at Creekside. Motion carried unanimously. 11. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR FEBRUARY 14, 2017, AT 4:00 P.M. TO REVIEW AND DISCUSS GUIDING PRINCIPLES AND PROJECT GOALS OF THE FACILITIES MASTER PLAN Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that staff would like to hold a workshop session with the Council to discuss the City's master planning process on the City Center, police station and fire hall. The workshop will be led by the City's consultant, Wold Architect, who will discuss with the Council the project's guiding principles and project goals. The workshop session will be used to seek the Council's input on the project and to gauge the Council's opinion on what is being sought and if there is anything that is currently being left out. Motion by Christensen, second by Cook, to set Council workshop for February 14, 2017, at 4:00 p.m. Motion carried unanimously. GOVERNANCE (Thep urpose o,777 is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 12. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Housing & Redevelopment Authority Board Minutes from December 20, 2016 �b) Planning Commission Minutes from December 20, 2016 c) 2016 Motor Vehicle Department Recap MISCELLANEOUS 13. STAFF UPDATES Kent Exner — Mr. Exner noted that a bid opening is scheduled for March 1, 2017, for the School Road/Roberts Road project. Also, the City received an honorable mention award for the solar proj ect. CITY COUNCIL MINUTES JANUARY 24, 2017 Matt Jaunich — Mr. Jaunich noted that the aquatic center is seeking applicants and staff is working on a fee structure for the facility. Mr. Jaunich also noted that the motor vehicle department received word back from the federal government that it will not be approved as a passport agency due to its close proximity to the passport agency in Glencoe. Motion by Christensen, second by Cook, to recess at 6:45 p.m. until 7:00 p.m. for the public hearing. Motion carried unanimously. PUBLIC HEARINGS (7:00 P.M.) 7. POLICE DEPARTMENT BODY CAMERA PROGRAM Chief Dan Hattenpresented before the Council. Chief Hatten explained that tonight's public hearing will include a review of the Taser/Axon equipment, data storage, a draft of the department policy, training/implementation and receive final comments and questions. Chief Hatten displayed the proposed body camera equipment that officers will be using. Chief Hatten reviewed Minnesota Statutes 626.8473 and 13.825 which are the guiding principles of the body camera program. Discussion was held on data storage and the use of an off-site third party storage center. Todd Schnobrich, 135 Adams Street, asked about to whom body camera footage can be released to. Various scenarios were discussed and reviewed. It was noted that ultimately, only subjects of the data (those who can be seen or heard on the audio/video) can be given footage. However, if other subjects on the footage do not want the footage released, those subjects must be redacted from the footage. Chief Hatten distributed a draft policy on mobile video recorders and reviewed the various sections of it. Mr. Schnobrich noted that he has followed this topic in the legislature and one item that was discussed is when the body cameras are used by the officer, as in when they should be turned on and when they should not be turned on. Chief Hatten explained that the intention of the department is that the officer will turn on the body camera every time they come in contact with a member of the public and they are safe to do so. Chief Hatten also explained that when an officer activates his/her taser, the body camera will automatically come on. Chief Hatten also reviewed who can review the recordings, specifically when officers can review recordings. It was noted that a second public hearing will be held prior to formal adoption of the final policy. The intention is to have the program implemented in April 2017. Mr. Schnobrich expressed that he feels a body camera program is beneficial and many of his questions were answered this evening. Motion by Cook, second by Lofdahl, to close public hearing at 8:10 p.m 14. COUNCIL/MAYOR UPDATE 15. CLOSED SESSION PURSUANT TO MINN. STAT. 13D.05 TO DISCUSS LITIGATION STRATEGY UNDER THE ATTORNEY-CLIENT PRIVILEGE AS IT RELATES TO 430 WATER STREET NW Marc Sebora, City Attorney, noted that this matter is related to McLeod County court file number CV -16-646. Motion by Christensen, second by Lofdahl, to convene into closed session at 8:12 p.m. .19 CITY COUNCIL MINUTES JANUARY 24, 2017 Motion carried unanimously. Motion by Cook, second by Czmowski, to reconvene into open session at 8:53 p.m. Motion carried unanimously. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 8:54 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL SUMMARY OF CLOSED MEETING PROCEEDINGS CITY ADMINISTRATOR ANNUAL PERFORMANCE REVIEW SESSION January 24, 2017 On January 24, 2017, the Hutchinson City Council closed its meeting to conduct the annual performance review for the City Administrator, Matthew Jaunich. Individuals present included Hutchinson Mayor Gary Forcier, City Council members Mary Christensen, Steve Cook, Chad Czmowski, and John Lofdahl, City Administrator Matthew Jaunich, City Attorney Marc Sebora, and Human Resources Director Brenda Ewing. Mr. Jaunich exercised his right to close the proceedings to the public. Motion by Christensen, second by Lofdahl, to convene into closed session at 4:04p.m. to conduct the city administrator performance review. The motion passed unanimously. The Council then proceeded into a closed session. The Council reviewed with Mr. Jaunich his performance for calendar year 2016, in the following categories: Organizational Management, Fiscal/Business Management, Program Development, Relationship & Communication with the Council, Long -Range Planning, and Relationship with Public & Outside Organizations. Mr. Jaunich provided the Council with a summary of his progress in the positon of City Administrator for calendar year 2016, and his proposed future goals and projects. The consensus of the Council is that Mr. Jaunich's cumulative performance for the review period was found to be meeting or exceeding job requirements. Per the City of Hutchinson Compensation Plan, this results in a 5% increase in salary. Council member Cook abstained from any action regarding an increase in salary as he is newly appointed to the Council. Motion by Czmowksi, second by Christensen, to grant a 5% performance increase to Mr. Jaunich's current salary. The motion passed on a 4-0 vote with Council member Cook abstaining. Motion by Czmowski, second by Lofdahl, to close the closed proceedings at 5:21 p.m. The motion passed unanimously. The Council moved back into open session. Motion by Christensen, second by Lofdahl to adjourn the meeting at 5:21 p.m. The motion passed unanimously. CHECK REGISTER A -FOR CITY OF HUTCHINSON CHECK DATE FROM 01/25/2017 - 02/14/2017 Check Date -------------------- 02/01/2017 Check -------------- 194900 Vendor Name ----------------------------------------------------------------- HUTCHINSON CENTER FOR THE ARTS Description --------------------------------------------------------------------- 2017 ANNUAL PLEDGE Amount -------------------- 15,000.00 02/14/2017 194901 3D SPECIALTIES 2"X10FTTELESPAR, KB SURFACE MOUNT 1,150.89 02/14/2017 194902 AARP AARP INSTRUCTION -FEB CLASS 450.00 02/14/2017 194903 ABELSON, RANDY MNFITOAM CONF 46.04 02/14/2017 194904 ACE HARDWARE CAULK LEXEL CLEAR 1,779.93 02/14/2017 194905 VOID 0.00 02/14/2017 194906 VOID 0.00 02/14/2017 194907 ADULTTRAINING AND HABILITATION CEN RECYCLING PICKUP -JAN 125.00 02/14/2017 194908 AG SYSTEMS TOOL CAT WATER VALVE FOR RINK FLOODING 48.15 02/14/2017 194909 ALLAMERICAN SCOREBOARDS HIROSE 41.00 02/14/2017 194910 ALPHA TRAINING & TACTICS LLC PARACLETE ARMIS TACTICAL ARMOR 2,688.00 02/14/2017 194911 ALPHA WIRELESS MONTHLY UHF DISPATCH 848.19 02/14/2017 194912 AMBO AMBO MEMBERSHIP K.DIMLER, J. TIEGS 200.00 02/14/2017 194913 AMERICAN BLAST & BULLET RESISTANT AMERICAN BLAST NIJ LEVEL III RIFLE PROTE 5,800.00 02/14/2017 194914 AMERICAN BOTTLING CO JAN PURCH 112.32 02/14/2017 194915 AMERIPRIDE SERVICES TOWELS, MOPOS 97.88 02/14/2017 194916 ANIMAL MEDICAL CENTER ON CROW RIVER CAT & DOG BOARDING 498.00 02/14/2017 194917 ARCTIC GLACIER USA INC. ICE 208.58 02/14/2017 194918 ARNESON DISTRIBUTING CO JAN PURCH 518.00 02/14/2017 194919 ARTISAN BEER COMPANY JAN PURCH 989.00 02/14/2017 194920 AUTO VALUE - GLENCOE HYD HOSE COUPL.- FLARE 474.19 02/14/2017 194921 B & B SPORTS HIGH PRESSURE REGULATOR 10.35 02/14/2017 194922 B & C PLUMBING & HEATING INC UNIT HEATER IN SPRINKLER ROOM OUT 2,369.86 02/14/2017 194923 BARR ENGINEERING COMPANY PROF SERVICES - RIVER BASIN STUDY 5,927.00 02/14/2017 194924 BAUMETZ, BRUCE SKI CLUB REIMBURSEMENT 225.00 02/14/2017 194925 BECKER ARENA PRODUCTS OLY EDGER BLADE 75.36 02/14/2017 194926 BELLBOY CORP SQUEEZE LIME 10,278.43 02/14/2017 194927 BENNY'S MEAT MARKET ANNUALTOWN BOARD MTG 112.88 02/14/2017 194928 BERGER PLUMBING HEATING AC PERMIT 55.00 02/14/2017 194929 BERNICK'S JAN PURCH 189.85 02/14/2017 194930 BERNICK'S FOOD SERVICE FEB PURCH 308.30 02/14/2017 194931 BERRY, AARON JUVENILE OFFICER'S CONFERENCE 461.04 02/14/2017 194932 BLUE EARTH COUNTY RADIO BD DUES 631.89 02/14/2017 194933 BRADLEY SECURITY LLC REKEY LOCK- EVENT CENTER 1,434.50 02/14/2017 194934 BRAUN INTERTEC CORP PROF SERVICES - COBBLESTONE HOTEL SITE 3,300.25 02/14/2017 194935 BREAKTHRU BEVERAGE JAN PURCH 35,358.95 02/14/2017 194936 BREUE, TERESA SKI CLUB REIMBURSEMENT 150.00 02/14/2017 194937 BUSINESSWARE SOLUTIONS JANUARY Cost per Print 1,664.58 02/14/2017 194938 C & L DISTRIBUTING JAN PURCH 63,226.66 02/14/2017 194939 CARDIACSCIENCE AED RESCUE 8 & COMMAND VEHICLE 281.54 02/14/2017 194940 CASH WISE ELECTION- SOU P,SANDWI CHES, BARS, CHIPS, P 432.92 02/14/2017 194941 CENTRAL HYDRAULICS TENNENT SWEEPER -FITTING, SWIVEL, HOSE 7,237.35 02/14/2017 194942 CENTRAL MCGOWAN ACETYLENE, OXYGEN 609.44 02/14/2017 194943 CM SERVICES LLC 564 LYNN RD- SNOW BLOWING 105.00 02/14/2017 194944 COMDATA CORPORATION MISC PURCHASES 215.39 02/14/2017 194945 COUNTRY INN & SUITES LODGING- C. FRANEK 204.54 02/14/2017 194946 COUNTRYSIDE FLAGPOLE 6X10,3X5,4X6,5X8 FLAGS 1,260.00 02/14/2017 194947 CROW RIVER AUTO & TRUCK REPAIR TRANSMISSION FLUSH- 2006 FORD FREESTAR S 327.14 02/14/2017 194948 CROW RIVER FLORAL & GIFTS BEST WISHES -T. HATTEN 55.00 02/14/2017 194950 CROW RIVER GOLF CLUB BANQUET- EVENT 1/19/17 536.88 02/14/2017 194951 CROW RIVER PRESS INC #10 ENVELOPES 398.23 02/14/2017 194952 CROW RIVER WINERY JAN PURCH 503.67 02/14/2017 194953 CUMMINS NPOWER LLC BATTERY REPLACEMENT, STANDARD PM- UNIT W 747.60 02/14/2017 194954 DALE A. ZORMAN TRUCKING SERVICE INC MULCH MATERIALS, CREEKSIDE TO FOSTERS WA 550.00 02/14/2017 194955 DAVE'S PALLET SERVICE #2 4 WAY PALLET 5,880.00 02/14/2017 194956 DEHN, PETER SAFETY FOOTWEAR 129.99 02/14/2017 194957 DENT BREAKAWAY INDUSTRIES DENT BOLTS- SIGNS 240.41 02/14/2017 194958 DIGITALALLY INC EMERGENCY UNLOCK KEY 110.00 02/14/2017 194959 DIMLER, KYLE SAFETY FOOTWEAR REIMB 175.00 02/14/2017 194960 DLTSOLUTIONS AUTOCAD 20017 1 YR RENEWAL, INFRASTRUCTU 2,610.54 02/14/2017 194961 DPC INDUSTRIES INC SODIUM HYPO 12.5 2,121.75 02/14/2017 1194962 1 DRIVERS LICENSE GUIDE CO 2017 ID CHECKING GUIDE 29.95 CHECK REGISTER A -FOR CITY OF HUTCHINSON CHECK DATE FROM 01/25/2017 - 02/14/2017 Check Date -------------------- 02/14/2017 Check -------------- 194963 Vendor Name ----------------------------------------------------------------- DROP -N -GO SHIPPING INC Description --------------------------------------------------------------------- B. MATHWIG SHIPPING RETIREMENT GIFT Amount -------------------- 1,433.62 02/14/2017 194964 DRUSCH-FIECKE, TIFFANY REFUNDABLE DAMAGE DEPOSIT WEDDING REC 10 300.00 02/14/2017 194965 DVS RENEWAL PDTABS 11.00 02/14/2017 194966 DYNA SYSTEMS GEAR GUARD OPEN GEAR LUBRICANT, MACHINE 243.59 02/14/2017 194967 E.G. RUD & SONS INC. OFFICE SETUP, COMPUTATIONS & PROJ MANAGE 421.00 02/14/2017 194968 E2 ELECTRICAL SERVICES INC MH 400 LAMP 7,542.42 02/14/2017 194969 EBERT CONSTRUCTION HUTCHINSON ENTERPRISE CENTER PAY REQUEST#1 20,900.00 02/14/2017 194970 ECOLAB PEST ELIMINATION RODENT PROGRAM 219.49 02/14/2017 194971 EWERT BROS INC TELEVISE STORM SEWER, SANITARY SEWER, AC 8,225.34 02/14/2017 194972 FARM -RITE EQUIPMENT BRISTLE 5,672.82 02/14/2017 194973 FASTENAL COMPANY PIPE CLAMPS 1,274.50 02/14/2017 194974 FENSKE, BRUCE SAFETY FOOTWEAR 144.99 02/14/2017 194975 FIRE SAFETY USA INC PPE FLASHLIGHTS 805.00 02/14/2017 194976 FIRST ADVANTAGE LNS OCC HEALTH SOLU EMPLOYEE TESTING 283.10 02/14/2017 194977 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE 349.10 02/14/2017 194978 FLAGSHIP RECREATION LLC DUMOR 6' BACKLESS BENCH, STL SEAT 6,002.00 02/14/2017 194979 FOSTER MECHANICAL HVAC R SYSTEM/EQUIPMENT REPAIR -ROOF TOP 250.05 02/14/2017 194980 FRATTALONE COMPANIES ISSUE W/ CREDIT MEMO ON WONDERBLEND GARD 370.80 02/14/2017 194981 G & K SERVICES TOWELS 438.27 02/14/2017 194982 GEMPLER'S INC RESCUE HELMET, HI -VIZ 992.00 02/14/2017 194983 GLOBAL SPECIALTY CONTRACTORS, INC AQUATIC CENTER PAYMENT#8 19,000.00 02/14/2017 194984 GRAINGER FLANGE GASKET, FULL FACE 675.13 02/14/2017 194985 GRAPE BEGINNINGS, INC JAN PURCH 543.50 02/14/2017 194986 GRATKE, TIM MWOA CENTRAL SECT MTG 126.25 02/14/2017 194987 HACH COMPANY REAGENTSET, CHLORINE 975.73 02/14/2017 194988 HALI-BRITE INC AIRPORT BEACON- LAMP 550.87 02/14/2017 194989 HANSEN GRAVEL TRUCK 207 -4 1/2HRS SNOW REMOVAL 4,563.50 02/14/2017 194990 HANSON & VASEK CONSTRUCTION 4.5HRS SNOW HAULING 360.00 02/14/2017 194991 HASSLEN CONSTRUCTION COMPANY, INC AQUATIC CENTER PAYMENT#8 132,562.05 02/14/2017 194992 HAUGEN, MARV REIMBURSE COST OF CPI HANDBOOK 29.40 02/14/2017 194993 HAUSER, ROBERT SKI CLUB REIMBURSEMENT 225.00 02/14/2017 194994 HCVN-TV 4TH QTR FRANCHISE FEES- MEDIACOM & NUTEL 24,413.70 02/14/2017 194995 HD SUPPLY WATERWORKS LTD 3/4S IMPERL 1000G 1,017.77 02/14/2017 194996 HENRYS FOODS INC NACHO CHEESE SAUCE, TACO MEAT 174.41 02/14/2017 194997 HILLYARD/ HUTCHINSON MOP 1,091.48 02/14/2017 194998 HINTERLAND VINEYARDS JAN PURCH 324.00 02/14/2017 194999 HJERPE CONTRACTING REPLACE 2 CURB STOP AND BOX AT THE RV PA 1,427.90 02/14/2017 195000 HOFF, RANDY S. SEVARTY SERVICE 50.00 02/14/2017 195001 HOHENSTEINS INC FEB PURCH 480.92 02/14/2017 195002 HOLTTOUR AND CHARTER INC. CHANHASSEN DINNER THEATER 2/22/17 1,170.00 02/14/2017 195003 HUTCH AUTO & TRUCK PARTS PICKUP BOX- DAKOTA CLUB CAB 1,400.00 02/14/2017 195004 HUTCHFIELD SERVICES INC COMMERCIAL JANITORIAL -JAN 3,024.56 02/14/2017 195005 HUTCHINSON CO-OP PREM 91 GAS,LP GAS 1,636.78 02/14/2017 195006 HUTCHINSON CONVENTION & VISITORS BU DECEMBER 2016 LODGING TAX 5,099.48 02/14/2017 195007 HUTCHINSON HEALTH CARE FEB COMMON AREA MAINTENANCE - EVENT CTR 2,277.99 02/14/2017 195008 HUTCHINSON LEADER ADVERTISING 633.00 02/14/2017 195009 HUTCHINSON SENIOR ADVISORY BOARD TOUR REIMBURSEMENT- CHANHASSEN TICKETS 3,627.56 02/14/2017 195010 HUTCHINSON UTILITIES DAMAGE TO STREET LIGHT, LIGHTS IN FRONT 7,202.70 02/14/2017 195011 HUTCHINSON UTILITIES JANUARY UTILITIES 1/01/17 - 2/01/17 118,872.67 02/14/2017 195012 HUTCHINSON WHOLESALE TUBING CUTTER 2,854.91 02/14/2017 195013 HUTCHINSON, CITY OF 2017 WATERCRAFT REG RENEWALS FOR PARKS 80.00 02/14/2017 195014 HUTCHINSON, CITY OF WATER & SEWER SERVICE 12/01/16-12/31/16 1,136.17 02/14/2017 195015 HYDRO KLEAN TELEVISE LINE -MINI CAMERA INSP, UTILITY 1,302.75 02/14/2017 195016 INDIANHEAD SPECIALTY CO BLACK REPLACEMENT PAD, INK 114.70 02/14/2017 195017 INSELMANN, ERIC ANNUAL BOILER LICENSE RENEWAL FEE 30.00 02/14/2017 195018 INTERNATIONAL SOCIETY OF ARBORICULT ISA MEMBERSHIP- D. SCHUETTE 290.00 02/14/2017 195019 INTERSTATE POWER COMPANIES INC PRCATTACHMENTCHAIN, PRC PRC WH78 RIVET 1,282.69 02/14/2017 195020 INTERSTATE BATTERY SYSTEM MINNEAPOL 12REBUILD, 4D-XHD, BSL 1078 1,283.32 02/14/2017 195021 INTOXIMETERS INC MOUTHPIECE ASIV OR ECIR 95.00 02/14/2017 195022 J & R AUTO & RADIATOR CLEAN & PRESSURE TEST RADIATOR FOR LEAKS 407.30 02/14/2017 195023 JAY MALONE MOTORS OIL CHANGE 2014 FORD FUSION 31.63 02/14/2017 1195024 IJEFF MEEHAN SALES INC. JAN 2017 CREEKSIDE COMMISSIONS 5,932.20 CHECK REGISTER A -FOR CITY OF HUTCHINSON CHECK DATE FROM 01/25/2017 - 02/14/2017 Check Date -------------------- 02/14/2017 Check -------------- 195025 Vendor Name ----------------------------------------------------------------- JEFFSAUTOMOTIVE MACHINE LLC Description --------------------------------------------------------------------- SURFACE HD EXT MANIFOLD Amount -------------------- 95.70 02/14/2017 195026 JESERITZ, PAUL FF CLASS @ ST CLOUD TECH 111.28 02/14/2017 195027 JJ TAYLOR DIST OF MN JAN PURCH 6,315.52 02/14/2017 195028 JOHNSON BROTHERS LIQUOR CO. JAN PURCH 32,325.63 02/14/2017 195029 JOHNSTONE SUPPLY FAN BLADE 46.29 02/14/2017 195030 J U U L CO NTRACTI NG CO SNOW REMOVAL 720.00 02/14/2017 195031 K & S MILLWRIGHTS BUILT A -FRAME LIFTING UNIT & REPLACED 10 2,431.89 02/14/2017 195032 KDUZ KARP RADIO ADVERTISING 344.00 02/14/2017 195033 KEEPRS INC 12 GU SUPER SOCK BEANBAG 290.40 02/14/2017 195034 KENNEDY & GRAVEN CHARTERED SERVICES THROUGH 12/31/16 -SMALL CELL ORD 637.50 02/14/2017 195035 KERI'SCLEANING CLEANING 1/16-1/31, CITY,LIBRARY,SENIOR DINING 3,344.00 02/14/2017 195036 KEYSTONE COMPENSATION GROUP LLC ADD'L COMPENSATION STUDY EXPENSE 1,850.00 02/14/2017 195037 KOSEK, JEFF 4 1/2HRS SNOW REMOVAL 360.00 02/14/2017 195038 L & P SUPPLY CO CITY CENTER SNOW BLOWER & OTHER SUPPLIES 2,805.59 02/14/2017 195039 LAW OFFICE OF JOE PEZZUTO WAGE GARNISHMENT 32.68 02/14/2017 195040 LEAGUE OF MN CITIES 2017 SAFETY & LOSS CONTROL WORSHOP 40.00 02/14/2017 195041 LEAGUE OF MN CITIES -INS TRUST Q12017 WORKERS COMP 62,834.00 02/14/2017 195042 LEVINE, ERIC EPDM GASKET SHEET 45.40 02/14/2017 195043 LEXISNEXIS JAN 2017 155.95 02/14/2017 195044 LIESTMAN, CALYN TRAVEL- MAKE DAILY BANK DEPOSITS 47.52 02/14/2017 195045 LOCHER BROTHERS INC JAN PURCH 32,657.30 02/14/2017 195046 LOGIS NETWORK THRU 12/17/16 -VARIOUS 2,612.50 02/14/2017 195047 M -R SIGN 6" B ALL U/C H/INT PRISMATIC 915.03 02/14/2017 195048 MADDEN GALANTER HANSEN LLP SERVICES RENDERED THROUGH 1/31/17 873.48 02/14/2017 195049 MAIN STREET SPORTS BAR EDA MEETING 118.11 02/14/2017 195050 MAPA ASPHALT CONST WORKSHOP 100.00 02/14/2017 195051 MARICLE, CHARLES SKI CLUB REIMBURSEMENT 225.00 02/14/2017 195052 MARK BETKER CONSTRUCTION LLC CITY DOWNTOWN RENTAL REHAB- A&K PRELLWIT 20,405.00 02/14/2017 195053 MATHESON TRI -GAS INC ACETYLENE, HIGH PRESSURE 17.52 02/14/2017 195054 MAYTAG LAUNDRY & CAR WASH CLEANING TABLE CLOTHS 125.90 02/14/2017 195055 MCLEOD COUNTY AUDITOR -TREASURER STATE DEED TAX- DAME'S DIGS LLC 1.65 02/14/2017 195056 MCLEOD COUNTY COURT ADMINISTRATOR BAIL-N.SCHREPPEL 200.00 02/14/2017 195057 MCLEOD COUNTY SOLID WASTE MANAGEMEN NON PCB BALLASTS 9.50 02/14/2017 195058 MCLEOD PUBLISHING INC BRIDE & GROOM SUPPLEMENT 144.20 02/14/2017 195059 MCRAITH,JOHN LUNCH DURING MAXGALAXYTRIANING FOR STAF 54.69 02/14/2017 195060 MEEKER COUNTY SHERIFF'S OFFICE ULLAND CASE- 1/25/17 SERVICE CHARGE K. P 70.00 02/14/2017 195061 MEI TOTAL ELEVATOR SOLUTIONS FEB BI -MONTHLY SERVICE 183.33 02/14/2017 195062 MENARDS HUTCHINSON ICE MELT, PAPER TOWELS 2,380.55 02/14/2017 195063 VOID 0.00 02/14/2017 195064 MES - MIDAM BOOTS (PPE) 141N 379.84 02/14/2017 195065 MESSAGE MEDIA MONTHLY ACCESS FEE -FEB 30.00 02/14/2017 195066 MIDWEST PLAYSCAPES INC. PLAYGROUND SYSTEMS PLAYSTRUCTURE 56,438.00 02/14/2017 195067 MILLNER HERITAGE VINEYARD & WINERY JAN PURCH 1,644.60 02/14/2017 195068 MINNEAPOLIS, CITY OF APS TRANSACTION FEES -DEC 2016 SECURITY C 62.10 02/14/2017 195069 MINNESOTA DEPT OF COMMERCE INSPECTION#28000736 331.50 02/14/2017 195070 MINNESOTA DEPT OF HEALTH TEST FEE 32.00 02/14/2017 195071 MINNESOTA ECONOMIC DEV FOUNDATION 2017 MN ECONOMIC DEVELOPMENT FOUNDATION 500.00 02/14/2017 195072 MINNESOTA ICE ARENA MANAGERS ASSN MEMBERSHIP ARENA MEMBER 2017 175.00 02/14/2017 195073 MINNESOTA RURAL WATER ASSN 33RD ANNUAL MRWA-J. NAVRATIL 690.00 02/14/2017 195074 MINNESOTA RURAL WATER ASSN 33RD ANNUAL MRWA- C. FRANEK 230.00 02/14/2017 195075 MINNESOTASTATE FIRE DEPTASSN 2017 MSFDA MEMBERSHIP DUES 423.00 02/14/2017 195076 M I N N ESOTA VALLEY TESTI NG LAB BOD, PHOSPHORUS 2,568.60 02/14/2017 195077 MN STATE FIRE CH I EFS ASSOCIATIO N FIRE OFFICER SCHOOL -PETERSON 225.00 02/14/2017 195078 MN STATE PATROL 2017 INSPECTION DECALS 40.00 02/14/2017 195079 MN TRANSPORTATION ALLIANCE 2017 TRANSPORTATION AT THE CAPITAL- COOK 180.00 02/14/2017 195080 MUCHOW, CHAD CONSTRUCTION GRADE PHONE PROTECTOR 107.36 02/14/2017 195081 NAGEL, JOSEPH FOOTWEAR REIMBURSEMENT 160.67 02/14/2017 195082 NBS CALIBRATIONS SERVICE & CALIB OF BALANCE/SCALE 167.00 02/14/2017 195083 NERO ENGINEERING HATS GRINDER INSTALLATION, INFLUENT SPLI 5,354.20 02/14/2017 195084 NORTHERN BUSINESS PRODUCTS TISSUE TOILET, PLATES 635.58 02/14/2017 195085 NORTHERN SAFETY & INDUSTRIAL FIRE EXTING CAB-NORTHWOODS PER SAFETY WA 68.34 02/14/2017 1195086 1 NORTHERN SAFETY TECHNOLOGY L41 BEACON AMBER LOW MAG 298.25 CHECK REGISTER A -FOR CITY OF HUTCHINSON CHECK DATE FROM 01/25/2017 - 02/14/2017 Check Date -------------------- 02/14/2017 Check -------------- 195087 Vendor Name ----------------------------------------------------------------- NORTHERN STATES SUPPLY INC Description --------------------------------------------------------------------- FUEL 1/2" HAMMER DRILL/DRIVER, PLOWBOLT Amount -------------------- 725.85 02/14/2017 195088 NU -TELECOM JAN PHONE SERVICE 4,257.84 02/14/2017 195089 O'REILLYAUTO PARTS FLARING TOOL 301.19 02/14/2017 195090 OFFICE DEPOT CANDY, WERTHERS, PEPPERMINT PUFFS 241.61 02/14/2017 195091 OFFICE OF MN IT SERVICES DEC SERVICES 109.18 02/14/2017 195092 OLD DOMINION BRUSH PARTS FOR SEAL SUCKERS-PINTLE EYE ASSY 837.51 02/14/2017 195093 OPG -3, INC LASERFICHE 6,256.00 02/14/2017 195094 PAULSO N, JOHN CEAM ANNUAL CONF, MECA ANNUAL CONF 252.90 02/14/2017 195095 PAUSTIS WINE COMPANY JAN PURCH 5,766.10 02/14/2017 195096 PHILLIPS WINE & SPIRITS JAN PURCH 26,930.83 02/14/2017 195097 POSTMASTER FEB SR NEWSLETTER POSTAGE 98.00 02/14/2017 195098 PREMIER LIFT PRODUCTS LLC GENERAL MAINT & TESTING SERVICES ON THE 300.00 02/14/2017 195099 PREMIER TECH CHRONOS AP -425 ELEVATOR VFD & GEARMOTOR RETROFIT 7,169.10 02/14/2017 195100 PRO AUTO MN INC. AG COMPUTER DIAGNOSIS- 2005 FORD F350 SU 515.32 02/14/2017 195101 PROFESSIONAL WATER TECHNOLOGIES INC SPECTRAGUARD ANTISCALANT 5,369.01 02/14/2017 195102 PUBLIC SAFETY TRAINING CONSULTANTS FEB 14-16 2017 CTO WORKSHOP ST PETER 399.00 02/14/2017 195103 QUADE ELECTRIC F032 V50 LAMPS 555.00 02/14/2017 195104 RAMAKER & ASSOCIATES INC ECIMS SET UP FEE (CEMETERY SOFTWARE) 4,950.00 02/14/2017 195105 RATH RACING JON BOAT MOUNTS 480.99 02/14/2017 195106 RED BULL DISTRIBUTION COMPANY JAN PURCH 72.00 02/14/2017 195107 REDLINE SYSTEMS INC. 4 LEGS FOR NET, BATTERS EYES- PLASMA TAB 681.79 02/14/2017 195108 REGION VI CHIEFS ASSC 2017 DUES 40.00 02/14/2017 195109 REINER ENTERPRISES INC FLATBED TRUCKING- GERTENS BACKHAULS 1,600.00 02/14/2017 195110 RIDGEWATER COLLEGE FIRST RESPONDER BLENDED COURSE, BOOKS - 441.08 02/14/2017 195111 ROYALTIRE BD DLT CAP +A CASING 1,124.33 02/14/2017 195112 RUNNING'S SUPPLY CREEKSIDE ADVERTISING CREDIT MEMOS -201 3,564.58 02/14/2017 195113 SAM'S CLUB CONCESSIONS, SERVICE FEE, OPERATING SUPP 2,266.32 02/14/2017 195114 SCHIROO ELECTRICAL REBUILDING INC REGULATOR, BEARING 324.48 02/14/2017 195115 SCHUETTE, DONOVAN PARKING 22.00 02/14/2017 195116 SEBORA, MARC COURT, CITYATTORNEY'S CONF 127.33 02/14/2017 195117 SEH HUTCH SCHOOL ROAD PROJ THROUGH 12/31/16 8,957.87 02/14/2017 195118 SEPPELT, MILES LUNCH MTG HOTEL DEV, 3M HEADQUARTERS IN 325.91 02/14/2017 195119 SERVOCAL INSTRUMENTS INC TROUBLESHOOT PIT FLOW METER, HATS 8" FLO 480.00 02/14/2017 195120 SHAW, KAREN PILATES & YOGA -JAN 390.00 02/14/2017 195121 SIMONSON LUMBER CO ROTARY PARK BENCH BROKEN- OAK BOARDS 109.65 02/14/2017 195122 SMSC ENTERPRISES ORGANICS RECYCLING DEC 2016 5,607.00 02/14/2017 195123 SOUTHERN WINE & SPIRITS OF MN JAN PURCH 20,659.45 02/14/2017 195124 SPARTAN STAFFING WK ENDING 1/15/17 - CREEKSIDE TEMP STAFFING 2,777.63 02/14/2017 195125 ST. CLOUD TECHNICAL COLLEGE INCIDENT SAFETY OFFICER- P. JESERITZ 20.00 02/14/2017 195126 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 1,141.87 02/14/2017 195127 STATE OF MINNESOTA DEPT OF PUBLICS SECTION 312- RIGHTTO KNOW REQUIREMENTS 50.00 02/14/2017 195128 STRATEGIC EQUIPMENT AND SUPPLY JAN PURCH- SHAKER, BAGS, STRAWS 562.97 02/14/2017 195129 STREICHERS SUPRESSOR: SIG SAUER 5.56 STAINLESS - PD 3,056.00 02/14/2017 195130 SUNDBERG AMERICA MOTOR AC/DCEVAP FAN 39.69 02/14/2017 195131 SWANSON, ALEX FFI TRAINING- DASSEL, HOWARD LAKE 43.87 02/14/2017 195132 TAPS-LYLE SCHROEDER CLEANED LINENS & TOPS -JAN 25.00 02/14/2017 195133 TASC March 2017 Flex Adm. Fees 126.04 02/14/2017 195134 TEK MECHANICAL REFUND ON PERMIT- WATER HEATER DID NOT N 1,354.42 02/14/2017 195135 TIEGS, JIM U OF M- BUILDING OFFICIAL CONF 54.57 02/14/2017 195136 TIERNEY CITY COUNCIL CHAMBER UPGRADES -STATE CON 10,401.53 02/14/2017 195137 TITAN MACHINERY KIT WATER PUMP 120.10 02/14/2017 195138 TRI COUNTY WATER BOTTLE WATER DEL 216.25 02/14/2017 195139 TRI-STATE BOBCAT BRUSH BANDIT 250 XP 12" DISC STYLE BRUSH 31,145.50 02/14/2017 195140 TWO WAY COMMUNICATIONS INC 15 AMP NOISE SUPP ANTENEX 29.95 02/14/2017 195141 UECKER, TROY SAFETY FOOTWEAR 175.00 02/14/2017 195142 UNCLE CHARLIE'S FLOWERS II FLOWERS -A. MAYLAND 43.25 02/14/2017 195143 UNITED FARMERS COOP DYED FUEL #2 TRANS 13,029.46 02/14/2017 195144 UNIVERSITY OF MINNESOTA MINNESOTA TRANSPORTATION CONF 3/1-2 200.00 02/14/2017 195145 US BANK EQUIPMENT FINANCE CONTRACT ALLOWANCE 1/20-2/20/17 398.31 02/14/2017 195146 VERIZON WIRELESS DEC24-JAN23'16 USAGE 2,993.25 02/14/2017 195147 VFW POST 906 CITY HOLIDAY PARTY 1,518.00 02/14/2017 1195148 IVIKING BEER JAN PURCH 24,984.60 CHECK REGISTER A -FOR CITY OF HUTCHINSON CHECK DATE FROM 01/25/2017 - 02/14/2017 Check Date -------------------- 02/14/2017 Check -------------- 195149 Vendor Name ----------------------------------------------------------------- VIKING COCA COLA Description --------------------------------------------------------------------- JAN PURCH Amount -------------------- 2,478.10 02/14/2017 195150 VINOCOPIA INC JAN PURCH 5,643.84 02/14/2017 195151 VORTEX OPTICS SPITFIRE 2X PRISM SCOPE 279.99 02/14/2017 195152 WAHL REBUILD & REPAIR INC IHCTRUCK REPAIR FUELTANK 659.98 02/14/2017 195153 WALSER, DON SKI CLUB REIMBURSEMENT 150.00 02/14/2017 195154 WASTE MANAGEMENT OF WI -MN 1/2-1/13/17 DISPOSAL FEES 4,945.89 02/14/2017 195155 WEST CENTRAL SANITATION INC. 1700 BUTLER FIELD 2 YD 383.46 02/14/2017 195156 WM MUELLER & SONS - SEPARATE CK L1P16-01 #7 9,936.91 02/14/2017 195157 WOOD & RUE, PLLP S. NOKES & M. NORTROM, TELEPHONE CONF, R 217.50 G RAND TOTAL 1,064,053.82 CHECK REGISTER B -FOR CITY OF HUTCHINSON CHECK DATE FROM 01/25/2017 - 02/14/2017 Check Date Check ---------------------------------- 02/14/2017 194949 Vendor Name Description Amount ----------------------------------------------------------------- --------------------------------------------------------------------- -------------------- CROW RIVER GLASS SIDE MIRROR FOR FORESTRY BOOM TRUCK 40.00 G RAND TOTAL 40.00 HUTCHINSON CITY COUNCIL agfof Aa Request for Board Action Ls Agenda Item: Review of 2017 Pavement Management Report Department: PW/Engineering LICENSE SECTION Meeting Date: 2/14/2017 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Public Works staff will be presenting the 2017 Pavement Management report. Highlights of the report include: Street network average Pavement Condition Index (PCI) = 70 This is right in the middle of our stated goal of maintaining network PCI between 65 and 75. There are 90.6 miles of street in Hutchinson, including: 74.0 miles - City streets (paved, rated streets) 3.3 miles - City streets (gravel or not paved) 6.6 miles - County roads 6.7 miles - State highways 90.6 miles - Total Street rehabilitation included in the 5-year Capital Improvement Plan (CIP) is expected to allow for maintaining network average PCI between 65 and 75. BOARD ACTION REQUESTED: No action required - Report presented by Public Works staff Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: C February 14, 2017 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: Honorable Mayor and City Council members Matt Jaunich, City Administrator Kent Exner, DPW/City Engineer From: John Olson, Public Works Manager Subject: 2017 Pavement Management Report (including 2016 construction) Pavement Management The City uses a pavement management system to collect and manage information about pavement conditions. Since 1996, this system has helped the City manage its significant investment in pavements, which are worth well over $100 million in replacement value. The pavement management system helps the City make the best use of available funds by providing decision -makers with important information related to pavement maintenance. Using this information, appropriate maintenance can be scheduled in a timely manner. For over 20 years, the City has used pavement management system information to make effective decisions about performing appropriate maintenance in a timely manner. The pavement network has grown at an annual pace of around 1.5% over the last 20 years. Unrated streets, around 23% of the total network, are those streets under the State's or County's jurisdiction, as well as streets under City jurisdiction that are not paved or are not in service. Pavement Condition Index (PCI) PCI is determined by physically surveying and cataloging distresses found on individual pavement sections. PCI is based on a 100 -point scale (100 = no distresses, 0 = fully deteriorated street). The City's stated goal has been to maintain an average system -wide PCI of between 65 and 75. Physical surveys provide a snapshot of pavement conditions in time. Between physical surveys, standard decay curves are applied to each pavement section and PCI scores are adjusted accordingly. The last physical survey was completed in 2014. The next physical survey is scheduled for 2017. Overall condition of the pavement network for the last five physical surveys is: Year System -wide PCI rating 2014 71 2011 66 2007 69 2004 77 1996 72 Based upon current decay curves built into pavement management software, the system -wide PCI rating for the beginning of 2017 was calculated at 70, after accounting for 2014-2016 construction activity. This calculated PCI, which indicates a 1 point loss since 2014, falls within the City's stated goal of maintaining PCI's between 65 and 75. Proiect Alternatives for Pavement Maintenance There are a number of alternatives used to rehabilitate and maintain pavements. These commonly used alternatives are listed from most expensive to least expensive: Strategy Estimated cost Descrintion Der sa vd Proiects/maintenance New construction $144.00 All new infrastructure (street, water, sewer) where none existed Reconstruction $144.00 All new infrastructure (street, water, sewer) in place of existing Partial reconstruction $103.50 Replace curb/gutter, street surface and drainage; minimal utility work Full -depth reclamation $38.25 Replace street surface & drainage; minimal curb/gutter & utility work Structural overlay $20.25 Grind off at least 2" of existing surface and resurface with new material Thin overlay $13.50 Grind off up to 2" of existing surface and resurface with new material Seal coat/fog seal $1.85 Asphalt & aggregate surface application; no drainage & utility work Replay sealant $1.50 Polymerized agricultural based asphalt sealant Crack Repair $0.25 Rout and apply sealant to cracks and/or over -band larger cracks Site-specific repairs Full -depth Patch $51.50 Mill or cut bituminous, fill holes using hot mix or cold mix patching material Partial Depth Patch $31.50 Mill up to 3 "from small sections of distressed pavement, place new patching material Skim Patch $22.50 Apply maintenance overlay on a small, distinct section of street Proiect Development Whenever possible, projects are developed to maximize the lifespan of associated pavements. Ideally, low-cost maintenance projects should be undertaken early and at critical points during the life of a pavement. When the PCI drops too low, less expensive treatments are no longer an option. Pavements will eventually decay to the point where costly rehabilitation or reconstruction is the only option. In the past 5 years, various projects have affected 906,453 sq yds of pavement. The areas affected by projects represent 11.9% of the City's street network, annually, over the last 5 -year period. The distribution of projects over the last 5 years was: Structural projects: 0.5% - New construction 4.4% - Reconstruction 5.6% - Partial reconstruction 4.8% - Full -depth reclamation 6.3% - Overlay Maintenance projects: 52.0% - Seal coat 26.4% - Replay sealant If the mix of projects completed in the last 5 years were to continue into the future, it would take just under 10 years for all pavements to be affected by one of these types of projects, after adjusting for seal coat projects, which are delivered every other year. The City's 5 -year Capital Improvement Plan (CIP) includes projects that should result in maintaining an average network PCI of 65-75. Actual PCI scores will be updated after physical surveys are completed. During the period covered by the current CIP, physical surveys are scheduled for 2017 and 2020. The CIP includes an annual allocation for pavement management projects. The purpose of funding these pavement management projects is to allow the flexibility to deliver timely maintenance treatments. The goal is to do the right treatment at the right time at the lowest possible cost, in order to prolong the life of pavement. Of particular concern is performing appropriate maintenance on pavements constructed since the early 2000's in order to maintain them in relatively good condition for as long as possible at the lowest cost possible. Funding sources for the City are limited, and often it is necessary to utilize available funds for purposes that do not directly impact system -wide PCI ratings. This results in a higher backlog of work, ultimately driving the system -wide PCI ratings down. Other Factors A significant challenge to maintaining PCI's of 65-75 comes in the form of severe weather. There have been years when it has been necessary to secure additional funding to repair frost damaged streets. hi most cases, additional costs relate to local repairs. There have been times, however, when entire blocks of street have had to be reconstructed because of significant frost damage. Public Works staff regularly updates the City Council regarding frost damaged streets Data Analysis Of the 90.6 miles of streets in Hutchinson, 6.7 miles of street are operated by Mn/DOT and 6.5 miles by McLeod County. The City operates around 77.3 miles of streets, of which about 74.0 miles receive PCI ratings. The 3.3 miles of streets that do not get rated include streets with gravel surfaces or undeveloped streets that are not in-service. It appears likely the average system -wide PCI will remain within the 65-75 range for the next 5 - year period, provided anticipated spending levels remain in place and provisions are made in the future to account for inflationary factors. Public Works staff generally focuses the majority of maintenance efforts towards streets in "Excellent" and "Good" condition. Streets rated as "Adequate" are evaluated to determine whether any localized or system improvements can be made at reasonable costs that will increase their performance. Streets in "Marginal" or "Poor" condition are often maintained only for safety-related issues until such time as a rehabilitation project is warranted. Budget Recommendation Using data collected during the most recent physical survey, the program is set to look out over a 20 -year period to determine the most economically advantageous 5 -year project list. To further refine the budget, calculations are based on: 1) maintaining the current PCI; 2) increasing PCI by 10%; and 3) decreasing PC I by 10%. Projects that appear in all three selections generally demonstrate significant economic value and positive effects on system -wide PCI. Using this method, the budget for pavement projects ends up at around $2.8 million per year. It is important to understand that not all spending on capital projects directly affects PCI scores. Spending for utilities, streetlights, trees, signs, etc. does not affect the PCI score, but is for necessary or desirable components of capital projects. It is also important to understand that due to the fact that there are limited funds available for capital projects, funds may be needed for new construction, utility projects or other municipal projects that have little or no effect on PCI ratings. Recommended funding targets for the next five year period are at least: Reconstruction/partial reconstruction $ 1,701,000 Full -depth reclamation/overlays 1,013,000 Seal coat 125.000 Total capital improvements $2,839,000 GO Improvement Bonds $ 1,900,000 Assessments 814,000 Infrastructure maintenance funds 125,000 Total project funding 2.839.000 For general maintenance activities, it appears that proposed general fund budget amounts should be adequate: Neighborhood maintenance $ 110,000 Patching 60,000 Crack repair 30,000 Total maintenance projects $ 200,000 General funding $ 200,000 Condition Ratings -:00-35 MARGINAL: 36-50 ADEQUATE: 51-70 GOOD: 71-85 EXCELLENT: 85-100 PCI by City Quadrant Length Miles %% SY Area 2017 2014 Northwest 75,526 14.30 mi 14.1% 269,486 77 77 69 Northeast 42,908 8.13 mi 8.9% 170,464 66 73 - 7 Southwest 171,531 32.49 mi 33.0% 630,881 65 65 92 Southeast 100,625 19.06 mi 21.3% 407,930 76 62 +14 Rated Streets 390,591 73.97 mi 77.3% 1,478,761 70 71 - 1 Streets not rated 87,820 16.63 mi 22.7% 432,658 n a n a na Total Network 478,411 90.60 mi 1oo.o% 1,911,419 70 71 - 1 PCI by Street Designation Length Miles %% SY Area 2017 2014 Local Roads 295,700 56.00 mi 56.6% 1,082,091 69 59 +10 MSA streets 60,891 11.53 mi 14.1% 268,966 62 68 - 6 C.S.A.H. turnback 10,188 1.93 mi 2.4% 45,170 92 88 + 4 County Rd turnback 22,721 4.30 mi 3.9% 74,656 86 74 +12 Trunk Highway turnback 1,091 0.21 mi 0.4°% 7,878 100 100 Gravel/not in service 17,299 3.28 mi 1.9% 36,194 na na STATE Highway 35,548 6.73 mi 13.4% 255,289 na na COUNTY roads 34,973 6.62 mi 7.4% 141,175 na na Total Streets 478,411 90.60 mi 1oo.o% 1,911,419 70 71 - 1 0 Included for your reference are photos of streets with various PCI ratings. PCI = 100 PCI = 80 4 = `- �A9►yam � �; � rj l` -- 7�Ny , � r�a►�r= �.�;.. :i: ...��ar �' i � f- x `� p� I � i _ �� PCI = 40 1�-pCI = 40 Q4JEWIl7 Pavement Management Report Review of 2017 findings Pavement Inventory Inventory -Streets Streets: 90.6 miles State 6.7 miles County 6.6 miles city 77.3 miles (1,514,955 sq yd) Pavement Management - Why? Rehabilitation costs for existing streets in the City = well over $100 million. It is less expensive to good. keep good pavements Extending the life of existing pavements saves money - - lots of money! Pavement Management Pavement Benefit 100 [ rkller M ewi- e-nar g D Gca,y Ouryro 13 efore Mainieri,tince ---------------------------------------- -------------------------- � k +J---------------------------.....�..--.. D Bcey G Aftef M nafice c- 40 ------------------------------------------------- ----------------------- 2--------------------------------------------------------------------------- 0 . 5 10 15 20 25 30 35 Age Since Construction Pavement Condition Surveys Last pavement survey - 2014. Next survey - 2017. Goodpointe Technology Consistency Limited time period Cost 76 74 72 70 68 66 64 62 60 Pavement Condition Index -- Pavement Surveys 77 72 71 70 — hwl,--1 69 66 1996 2004 2007 2011 2014 2017 Year t L + • iY'ltli mfr a a woe. '�_'•.. � `�`�'-� -r �.�• �r +Iz '.f+� _ .L :'r ti,• � s ••- i r, r� '`•r+' � '_'-_� ��v} •tia -J,�••LJ�{�:'r .'_�i rF.' _ ; •`F 'L :y_ry .a �F'•- - ,• i+'- .a,r •,, •ti'_ --- J .._ ��•�,r ;. ���_ �.'-�•�' +L �• _ ' �., J��. •'_ ��-�'*��- �'� Li- s.r r y- _ -: ,r, ';' -'fir. �t�.�.y �•,' } yy�,•, � - '+�.. v ,. •.,r .'x� -� WA,'r,.ti .. '5,��. "a+.''+•v i• _�= fir•3. .'' - �1 - +�,.,v: '��jF Y „ti•., y''1'� '' , . r ia' Lr -i+• r r �— L_= v _ •L }f` i xi,';'. ,_ _�-A '•� ' ; -. ',. . v'`.. _ �_''r a ,-rt'•'�,r •F�2,.�11 _-= ti-••' �'•,'i. y a}}� { Y'f••�iti. _ '-ti �• �1 ,L_, 11 •� 1 r-~ ��'�,, f: �ti +, .. •�' •, '• -L•':• t, _ 7 ;R}.'y tr Y X"- ti •� •'`1'•� ai .� _. r:.- •. rI'Jti a ._ L _ J i _ J �•:' �' _ 1•� •' ry _ �5 ,� �f 'IJT1�r` y' �'r• ti �Yti' tL ya• '. -�', _a- • -i Pita 1•'�:' r•y3 ,'� ti■ r}r •�' •:+ �y� _ S 7,F+J• i y 4 ,1 �, � {'}J�.F �+ �Yi •_ L• Z•S� 1�r y�r '_' •_, a. t •r,,yams{+.. rr yA}•�ti _.='.- fir' y'_ +f'~'#t FJ;L.'1L ,.�_-' •• y'r.��'t lj ij:• . +'��i{-y'J-"{i-•�T_1 4�• ' '4.'a Vir`' . • 1• G- * � 'r ,. Y ti's y 1�x moi} k �. .�}•' +}rf�, ,tL§ y'a-_ r ^�v PCI — 90 ' � t•'4 rl- J' e ,�,'r,� L, I t - '{ -' �}' �. 4+71TM�,y �3 i'y; k 4' , f� 4• r F -r.'L F�•�+ 'r- �•1`iTa� ��fi f �I-; {ti'}: r�ri ��-`, •Arr ti 1��+r�•,. , v ,y+, ar �• �f 4'� y 'i '� �� / J �� y iY-, ' 'r •'JzM��' •�'�' 3-��,:3; ice,. �: aV � �r } � �1 i�yy� �'7�y �r ���Q-'f +mak a'a��? `�'-��Li�•� 4' J• { T �:J 'a. i i` r.� �' JiYs ai L'. t. .L -. •Ji . t.'rJL"Yr M43 rf. .. x rl J ;LIP�..�a s' r 1�4 - Uvera i i, i network :rcondition _ PCI ris - Uvera i i, i network :rcondition _ PCI 141, Noll =AP-70- 4__7 - Note large crack, deterioration at curb line & poor drainage & poor drainage PCI = 10 Maintaining Target PCI Ratings GOAL: Maintain average PCI of 65 - 75 ❑ Anticipated cost of $2.8 million/yr. Network Condition Network Average Condition Index 1996 72 csooa 2004 77 Good zoos 2011 2014 69 66 71 2017 ('14-'16 work) 70 Good PCI Comparison Condition by % of area 2004 2007 2011 2014 2017 Change Poor (0-35) = (35-50) = (50-70) = Good (70-85) = Exce I le ni (85-100) = 6.1% 16.7% 12.9% 13.9% +1.0% MIX 15.3% 24.5% 17.0% 16.2% 16.8% +0.6% 22.5% 32.0% 22.9% 19.2% 20.9% +1.7% 46.8% 28.7% 31.6% 43.1% 39.8% -3.3% PCI Comparison 50.0% 45.0% L 40.0% O y 35.0% c 0 30.0% c v 25.0% L IL 20.0% 15.0% 10.0% 5.0% 0.0% Area by condition: 1996, 2004, 2007, 2011, 2014 & 2017 Ideal Curve M Poor 0-35 Marginal 35-50 Adequate 50-70 Good 70-85 Excellent 85-100 PCI Comparison 50.0% 45.0% 40.0% 35.0% 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% Condition by year: 1996, 2004, 2007, 2011, 2014 & 2017 1996 2004 2007 2011 2014 2017 Poor 0-35 Marginal 35-50 Adequate 50-70 Good 70-85 Excellent 85-100 Previous 5 -year Projects Equivalent Depreciation = 8 years 1% 4% 6% 5% 6% 52% 27% 100% 12% Sq Yd 5 yr Avg New = 51261 11052 Reconstruct = 401757 81151 Partial recon = 511681 101336 Reclaim = 441795 81959 Overlays = 571780 111556 Seal Coat = 4711296 941259 . Ag oil seal = 243,044 48,609 — 5 -year = 9091353 1811871 ■ Al I Streets = 115141955 Equivalent Depreciation = 8 years 1% 4% 6% 5% 6% 52% 27% 100% 12% Capital Projects Cost Project TyT Reconstruct, partial $1,701,000 Reclaim, overlay $1,013,000 Seal coat $ 125,000 Capital Projects $2,839,000 Project Funding GO Impr Bonds $1,900,000 Assessments $ 814,000 Infrastructure maint. funds $ 125,000 Project Funding $2,839,000 * recently increased Summary Pavement Management Goals Protect investment in pavements Maintain PCI of 65-75 Adjusted GO Bond limit to $1.9 million Keep close tabs on pavement conditions HUTCHINSON CITY COUNCIL ci=v-f AFQ� Request for Board Action 7AL =-a Agenda Item: Review of Trunk Highway 15 Downtown Reconstruction Project Delivery Department: PW/Eng LICENSE SECTION Meeting Date: 2/14/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Following a recent meeting with MnDOT District 8, City staff would like to provide a brief update regarding the preliminary project delivery process and schedule associated with the programmed (per current State Transportation Improvement Plan in 2020) Trunk Highway 15 Downtown Reconstruction (2nd Avenue N. to 5th Avenue S.). At this point, the design consultant scope of services document is being finalized, and the consultant selection process is to begin in the near future. Also, the City was recently informed that MnDOT intends to administer a concrete pavement rehabilitation project (5th Avenue S. to Denver Avenue S.) during the same time frame as the downtown project due to a portion of the TH15 traffic being detoured at that time. City staff will review draft project documents at the meeting and be available to answer any questions. BOARD ACTION REQUESTED: None, other than feedback. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 0000000 MnDOT Contract Services Exhibit A -Scope of Servicess Project Development for the Downtown Reconstruction of Trunk Highway 15 from 5"' Ave. S. to 2°a Ave. N. and Concrete Pavement Repair from 5" Ave. S. to Denver Ave. in Hutchinson, MN Section 1.0 — Introduction and Proiect Information 1.1 - Introduction — This contract includes project development, from project inception through letting (construction liaison) for the downtown reconstruction and Concrete Pavement Repair (CPR) of Trunk Highway 15 (TH 15) in the City of Hutchinson. "The purpose of this contract is to provide the State with project development, detailed design services, and deliverables needed to bring S.P. 4304-53 and S.P. 4304-96 to letting on schedule. These projects will be tied and let together on the same date. The current, proposed letting date is November 22. 2019. The products and services needed for this project include, but are not limited to: overall project management, environmental work and documentation, geometric layout, construction limits, hydraulic design, detailed design, construction staging plans, traffic design, building inspections, cultural/historical work and documentation, utility coordination, road plans & special provisions, permits, public involvement. business liaison, and agency involvement. 1.2.1. - Project Information -Reconstruct — This project calls for a full reconstruction of streets and public utilities of 7 blocks ofTH 15 from 5th .Ave. S. to 2nd Ave. N. The State Project (SP) number for this project is 4304-53. This project includes the reconstruction of the street and storm sewer system, city -owned public utilities including water main and sanitary sewer. Sidewalk improvements will also be completed under this project to better facilitate pedestrian/.Americans with Disabilities Act (ADA) accommodations. The traffic signal system will be updated/synchronized to improve traffic flow and safety. This project will be a joint venture between the City of Hutchinson and the Minnesota Department of Transportation (MnDOT). The City of Hutchinson completed a Feasibility Study for the TH 15/Main Street Improvement Project in June of 2014. Recommendations from the Study will be considered when designing this project. Known items to work through that this reconstruction project may encounter include: A) Storm water runoff B) Deep Sanitary Sewer and Water Main Replacements/Installations C) Assumed Historic properties — Contractor will need to coordinate with State's MnDOT Cultural Resource Unit and SHPO throughout this project. D) Heavy commercial vehicle traffic through downtown E) Business access F) Pedestrian detours G) Traffic signal synchronization 1.2.2. - Project Information -Concrete Pavement Repair — This project will include the concrete pavement repair of TH-15 from 5th Ave. S. to Denver Ave. The SP number for the concrete pavement repair is 4304-96. This portion of TH-I5 is in need of concrete pavement repair and was previously considered but was not performed due to the large traffic impact that it would have. plftw the reconstruction of downtown Hutchinson will require TH-15 to be closed and detoured, the CPR project will be included in conjunction with SP4304-53 to reduce the impact to motorists. The termini for this project will be from 200' S. of Denver Ave. (RP 99.666) to 5`s Ave. S. (RP 100.989). The CPR project is adjacent to the south termini of the reconstruction project mentioned above. Sidewalk improvements will also be completed under this project to better facilitate pedestrian/Americans with Disabilities Act (ADA) accommodations. Page 1 of 15 MnDOT Contract 0000000 Exhibit A - Scope of Services Section 13.0 — Permits (Source Type Code 114 1) 13.1 - Permit Applications - The Contractor will prepare all required permits and exhibits for all permits required for this project as requested by the State. This may include, but is not limited to investigating the needs for the Department of Natural Resources (DNR) Public Waters permit and Wetland permit, County Ditch Orders, and National Pollutant Discharge Elimination System (NPDES) permit. 13.2 - Permits Deliverables and Dues Dates(s) or Time Requirement State's Deliverables: A) Review permit applications Contractor's Deliverables: A) Prepare exhibits for permit submittals. (as requested by the State) B) Submit permit Section 14.0 — Project Schedule The following schedule is for the major items and is based off an assumed date (notice to proceed) of May 1, 2017. The schedule should be adjusted accordingly as per the actual notice to proceed date at the time of contract execution. The Contractor will be responsible for carrying out all work on the project according to the following schedule. Dates shown are the date a task must be complete and the work accepted by the State's Project Manager. Deliverable Item Deliverable Date Project Management Duration of the Project Cost Estimation Updated project schedule Design Vehicles Distribute ENM Public involvement Plan Preliminary Geometric Layout Layout to CO for review Prelim Hydraulics Study Tech Memo Design Memo Final signed layout Wetland Documents Construction Limits 305/o Submittal Signed CATEX 60% Submittal Final Hydraulic study 90% Submittal Duration of the Project Monthly Month Day, Year Month Day, Year (Initial ENM was sent, on date.) Month Day, Year Month Day, Year Month Day, Year August 18, 2017 June 30, 2017 June 30, 2017 June 30, 2017 August 18, 2017 August 18, 2017 November 16, 2018 (Prior to any offers made to purchase R/W, typically 1 year out from letting) August 31, 2018 March 29, 2019 March 29, 2019 Page 14 of 15 MnDOT Contract 0000000 Exhibit A - Scope of Services 100% Submittal July 19, 2019 Permits (completed and approved) July 26, 2019 (A week prior to turn -in date?) Project Turn -in August 1, 2019 Letting November 22, 2019 Page 15 of 15 Y0NN� ATP 8 State Area Transportation Improvement Program 2017 - 2020 C*" Ortonville MN4 b Sunburg 71 0 3 Clarkfiel Sacred Heart Danube 4 Odessa Reclaim from MN 23 (Clara City) to US 71 45 Hazel Run Renville Olivia He for Correll 26 Saint Leo ° 7 14 New London 0 8 MN22 Bird Island � 9 38 Appleton Hanley F s 67 MN29 Spicer Lo isburg o MN30 Mill and overlay from Lake Wilson to jct. of US 59 Kerkhoven o US59 Porter 13 41 18 Grave Ci Bellingham 119 Milan 33 Pennock Kandiyohr Nassau MN277 40 �- Atwater � US12 ° Willmar 3 Minneofa 32 MN19 Hendrick Ghent Marietta Madi n allS Morton Wa o � 16 g Signal at the jct. of MN 19 & CSAH 101 (Redwood Falls) 75 1 42 23 a hall 30 Fai 212 MN55 ontevl eo Bkunkest o c Dawson Micro mill and overlay from .4 miles W. of 4th Ave in Echo to MN 19 10 7 4 15 Lake Lillian Eden Valley Watkins Kimball 24 ° ° South Haven 22 24 12 Litchfield Dar 29 17 7 22 �smos _ Cedar mills'-,, H Cokato 0 AL.kel nsted nson Silver 40 Biscay �GlencoeStewart i�.� City of Marshall Map Inset 13 'w", 27 6 19 FY 2017 Projects 1 MN4 b 39 Gra ite Falls MN4 Mill and overlay from . 4miles N. of 220th St. to S. of RR tracks near US 12 (Grove City) 3 Clarkfiel Sacred Heart Danube 4 34 Reclaim from MN 23 (Clara City) to US 71 45 Hazel Run Renville Olivia He for 6 26 Saint Leo ° 7 MN22 Canby 0 8 MN22 Bird Island � 9 MN23 69 Hanley F s 67 MN29 Replace bridge # 9111 .2 miles N. of US 212 over TC&W Railroad (Montevideo) 11 MN30 Mill and overlay from Lake Wilson to jct. of US 59 Buff o US59 Porter 13 41 Left turn/acceleration lane at 240th Avenue/Michigan Rd. (Marshall TED ) 14 US71 Mill and overlay, turn lanes from .5 miles N. of jct. of MN 23 to .2 miles N. of jct. of MN 9 33 US71/MN 7 Roundabout 16 MN277 Wood Lake FY 2018 Projects 35 Taunton US12 ° 18 US12/MN40 Minneofa cho o Delhi MN19 Hendrick Ghent 25 Redwood allS Morton 21 46Franklin Signal at the jct. of MN 19 & CSAH 101 (Redwood Falls) 20 1 UTB & overlay from US 12 to MN 55 (Eden Valley) 23 a hall 30 Fai 24 MN55 Mill and overlay from Eden Valley to Meeker/Stearns Co. line ° Seaforth MN67 Micro mill and overlay from .4 miles W. of 4th Ave in Echo to MN 19 19 MN67 Replace bridge plus stream stabilization 2.1 miles E. of US 75 27 MN68 Overlay on bridge .6 miles N. of US 59 28 Milroy Lucan Mill and overlay, replace bridge plus ADA and TWLT from S. jct. of MN 23 to .1 miles N. of jct. of MN 23 (Pipestone) FY 2019 Projects 0 29 ° an 1 30 ArcoWabasso Lynd 68 12 o Overlay bridge .6 miles E. of E. city limits (Currie) 32 MN40 Replace Lac qui Parle Bridge 3 miles W. of Milan Clements MN67 Replace bridges .74 miles N. of Echo 34 71 Replace bridges 3.6 miles W. of Canby 35 Tyler Russell o MN91 Mill and overlay plus replace bridge from MN 30 (Lake Wilson) to MN 23 14 0 MN91 Wanda 38 MN119 Mill and overlay from MN 40 to US 12; except in Appleton Balaton Tracy 5 Mill and overlay plus rumble strips from MN 29 (Monteviedo) to MN 67 (Granite Falls) FY 2020 Projects 40 Rever Urban reconstruction from 5th Ave. SW to 2nd Ave. NE (Hutchinson) 41 Floren a Mill and concrete overlay plus turn lanes from .1 miles N. of CSAH 24 (Cottonwood) to jct. of US 212 (Granite Falls) Garvin MN29 Replace bridge .9 miles N. of US 212 (Montevideo) 43 MN40 Walnut Grove Lamberton anborn MN55/MN4 Ruthton 36 MN67 Mill and overlay from US 59 to 6th St. (Clarkfield) 46 23 Shoulder widening and culvert/bridge work from Minneota to Marshall 4' Fiscal Years 2017 to 2020 Replace bridge 2.8 miles S. of US 14 (Sanborn) 31 Currie State Highway Projects Holland 91 23 i stone Woodstoc 1 0 Westbrook Dovray — 2017 � 2019 Hadley 8 Lak Iso n Slayton — 2018 2020 o Hatfield Ihlen Trosky Chandler 37 Avoca Projects are shown in fiscal years, not construction Edgerton Iona years. It is possible a project may be constructed the Jasper O Fulda year before it is depicted on the map Cokato 0 AL.kel nsted nson Silver 40 Biscay �GlencoeStewart i�.� City of Marshall Map Inset 13 'w", 27 6 19 FY 2017 Projects 1 MN4 Replace bridges N. and S. of Cosmos 2 MN4 Mill and overlay from . 4miles N. of 220th St. to S. of RR tracks near US 12 (Grove City) 3 MN4 Mill and overlay from MN 68 to MN 19 4 MN7 Reclaim from MN 23 (Clara City) to US 71 5 US14/MN330 Mill and Overlay from .1 mile W. of Revere to US 71 and overlay MN 330 6 MN19 Micro mill and UTBWC from Greely Street to Bruce Street (Marshall) 7 MN22 UTBWC and overlay, reclaim shoulders, culvert work from W. jct. of MN 7 to S. edge of Litchfield 8 MN22 ADA and sidewalks (Glencoe) 9 MN23 Mill and overlay from bridge #12012 to .6 miles E. of Kandiyohi CSAH 5 10 MN29 Replace bridge # 9111 .2 miles N. of US 212 over TC&W Railroad (Montevideo) 11 MN30 Mill and overlay from Lake Wilson to jct. of US 59 12 US59 Left turn lane at US 59 and Lyon CSAH 40 13 MN68 Left turn/acceleration lane at 240th Avenue/Michigan Rd. (Marshall TED ) 14 US71 Mill and overlay, turn lanes from .5 miles N. of jct. of MN 23 to .2 miles N. of jct. of MN 9 15 US71/MN 7 Roundabout 16 MN277 Replace bridge 3.7 miles S. of MN 40 FY 2018 Projects 17 US12 Offset free right at US 12 and Meeker CSAH 34 18 US12/MN40 Design Build Willmar Wye Project 19 MN19 Rehab bridge .2 miles N. of US 59/MN 68 (Marshall) 20 MN19/US71 ADA & TWLT from S. Minnesota St. to Pattern St. on MN 19 and Tin to 2nd St. on US 71 (Redwood Falls) 21 MN19/US71 Signal at the jct. of MN 19 & CSAH 101 (Redwood Falls) 22 MN22 UTB & overlay from US 12 to MN 55 (Eden Valley) 23 MN30 Mill and overlay from SD/MN state line to 5th Ave. in Pipestone 24 MN55 Mill and overlay from Eden Valley to Meeker/Stearns Co. line 25 MN67 Micro mill and overlay from .4 miles W. of 4th Ave in Echo to MN 19 26 MN67 Replace bridge plus stream stabilization 2.1 miles E. of US 75 27 MN68 Overlay on bridge .6 miles N. of US 59 28 US75 Mill and overlay, replace bridge plus ADA and TWLT from S. jct. of MN 23 to .1 miles N. of jct. of MN 23 (Pipestone) FY 2019 Projects 29 US12 Urban reconstruction 4th St. to S. jct. of MN 22 (Litchfield) 30 MN19 CIR and overlay from Marshall to jct. of MN 67 31 MN30 Overlay bridge .6 miles E. of E. city limits (Currie) 32 MN40 Replace Lac qui Parle Bridge 3 miles W. of Milan 33 MN67 Replace bridges .74 miles N. of Echo 34 MN68 Replace bridges 3.6 miles W. of Canby 35 US75 Mill and overlay from MN 19 (Ivanhoe) to Canby 36 MN91 Mill and overlay plus replace bridge from MN 30 (Lake Wilson) to MN 23 37 MN91 Mill and overlay plus replace bridge from Murray/Nobles Co. line to MN 30 (Lake Wilson) 38 MN119 Mill and overlay from MN 40 to US 12; except in Appleton 39 US212 Mill and overlay plus rumble strips from MN 29 (Monteviedo) to MN 67 (Granite Falls) FY 2020 Projects 40 MN15 Urban reconstruction from 5th Ave. SW to 2nd Ave. NE (Hutchinson) 41 MN23 Mill and concrete overlay plus turn lanes from .1 miles N. of CSAH 24 (Cottonwood) to jct. of US 212 (Granite Falls) 42 MN29 Replace bridge .9 miles N. of US 212 (Montevideo) 43 MN40 Replace bridge 2.4 miles E. of MN 277 44 MN55/MN4 Mill and overlay from N. Kandiyohi/Stearns Co. line to E. Kandiyohi/Stearns Co. line on MN 55 and from MN 55 to N. Kandiyohi/Stearns Co. line on MN 4 45 MN67 Mill and overlay from US 59 to 6th St. (Clarkfield) 46 MN68 Shoulder widening and culvert/bridge work from Minneota to Marshall 47 US71 Replace bridge 2.8 miles S. of US 14 (Sanborn) HUTCHINSON CITY COUNCIL ci=v-f AFQ� Request for Board Action 7AL =-a Agenda Item: Review of School Road & Roberts Road Project Construction Phasing Plan Department: PW/Eng LICENSE SECTION Meeting Date: 2/14/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As City Staff recently finalized the project plans and specifications for the School Road & Roberts Road Reconstruction, the proposed project construction phasing plan was firmly established Thus, City staff would like to provide the City Council a detailed review of the attached document and specifically evaluate the identified project time frames. BOARD ACTION REQUESTED: None, other than feedback. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PHASE 1— Roadway/Utility/Trail Work on School Road (no trail work included) from Sta. 3+83 to 13+00 and Roberts Road (includes trail work) from Ste. 33+90 to 47+95: Start Constructlon on May 15th, 2017, or after with INTERIM COMPLETION of gravel surfacing (Including utilities, grading, and aggregate base placement) and open to local traffic on or before June 16th, 2017 (5 weeks). SUBSTANTIAL COMPLETION of curbing, bituminous base courses and trail work (including curbing, sidewalk, roadway/trail paving, temporary pavement markings, driveway surfacing, traffic signs and temporary restoration) on or before July 28th, 2017 (6 weeks). _ PHASE 2a— Roadway/Utility Work on School Read from Sts. 23+25 to 29+59: Start Construction on June 19, 2017, or after with SUBSTANTIAL COMPLETION of forcemain, curbing and bituminous base courses (including utilities, grading, aggregate base placement, curbing, roadway paving, temporary pavement marking6 driveway surfacing traffic signs and temporary restoration) and open to local traffic on or before July 14 2017 (4 weeks). ® PHASE 21bv v — Roadwa /Utlllt Work on School Road from Sta. 13+00 to 23+25: Start Construction on June 19 2017 or affer with SUBSTANTIAL COMPLETION of curbing and bituminous base courses (Including u4Rtles, grading, aggregate belie placement, curbing, roadway paving, temporary pavement markings, driveway surfacing, traffic signs and temporary restoration) and open to local traffic on or before July 28, 2017 (6 weeks). — PHASE 3— Roadway/Utility Nrork on Roberts Road from Ste. 12+50 to 33+50: Start Construction on July 31, 2017, or after with SUBSTANTIAL COMPLETION of curbing and bituminous base course (including utilities, grading, aggregate base placement, curbing, roadway paving, temporary pavement markings, driveway surfacing, traffic signs and temporary restoration) and open to local traffic on or before August 25, 2017 (4 weeks). / \ PHASE 4— Site Available to Trail Improvements Project Contractor (Boulevard/Trall Areas Following Temporary Restoration) on School Road from Sts. 6+39 to `� 1 29+49 and Roberts Road from Se. 14+03 to 33+43: Starting on August 28, 2017, or before until September 29, 2017 (5 weeks). PHASE 5— Roadway/ Restoration Work on all of School Road and Roberts Road: FINAL COMPLETION of all work including bituminous wear course (Contractor to provide paving Schedule/approach, traffic control plan and flagging operations guidance for the City Engineer's approval at least 10 days prier to the work starting - all costs to be considered incidental to the wear course pay item), street lighting, pedestrian crossing system, landscaping, restoration, project cleanup and appurtenances required for acceptance under this Contract shall be completed on or before November 3, 2017. Q ' LAST REVISION DATE 2—FEB-2017 � J N-03 ROBERTS ROAD SW K0 NO. BY DATE REVISIONS I HEARBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR DRAWN BY: %X UNDER MY DIRECT SURERVISION NO THAT I AM A DULY LICENSED SHEET PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA SCHOOL ROAD & ROBERTS ROAD 2017 CONSTRUCTION PHASES DESIGNED BY: XX �� 0 150 300 1 APPROVED BY: KE SIGNATURE: DATE: SCALE FEET OF 1PRINTED NAME: KENT EXNER LIC. NO. 42907 ROBERTS W40 5.14tFoo-141. ROBERTS ROAD SW DRAWN BY: XX NO. BY I DATE REVISIONS I HEARBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT SURERVISION AND THAT I AM A DULY LICENSED SCHOOL ROAD & ROBERTS ROAD 2017 CONSTRUCTION PHASES SHEET DESIGNED BY: XX PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 0 150 300 , APPROVED BY: KE SIGNATURE: DATE: SCALE FEET OF PRINTED NAME: KENT EXNER UC. NO. 42907 I PHASE 1— Roadway/Utility/Trail Work on School Road (no trail work included) from Sta. 3+83 to 13+00 and Roberts Road (includes trail work) from Sta. 33+90 to 47+95: Start Construction on May 15th, 2017, or after with INTERIM COMPLETION of gravel surfacing (including utilities, grading, and aggregate base placement) and open to local traffic on or before June 16th, 2017 (5 weeks). SUBSTANTIAL COMPLETION of curbing, bituminous base courses and trail work (including curbing, sidewalk, roadway/trail paving, temporary pavement markings, driveway surfacing, traffic signs and temporary restoration) on or before July 28th, 2017 (6 weeks). j 1 PHASE 2a— Roadway/Utility Work on School Road from Sta. 23+25 to 29+59: Start Construction on June 19, 2017, or after with SUBSTANTIAL COMPLETION of forcemain, curbing and bituminous base courses (including utilities, grading, aggregate base placement, curbing, roadway paving, temporary pavement markings, driveway surfacing, traffic signs and temporary restoration) and open to local traffic on or before July 14, 2017 (4 weeks). PHASE 2b— Roadway/Utility Work on School Road from Sta. 13+00 to 23+25: Start Construction on June 19, 2017, or after with SUBSTANTIAL COMPLETION ©, of curbing and bituminous base courses (including utilities, grading, aggregate base placement, curbing, roadway paving, temporary pavement markings, driveway surfacing, traffic signs and temporary restoration) and open to local traffic on or before July 28, 2017 (6 weeks). _ PHASE 3— Roadway/Utility Work on Roberts Road from Sta. 12+50 to 33+50: Start Construction on July 31, 2017, or after with SUBSTANTIAL COMPLETION of curbing and bituminous base course (including utilities, grading, aggregate base placement, curbing, roadway paving, temporary pavement markings, driveway surfacing, traffic signs and temporary restoration) and open to local traffic on or before August 25, 2017 (4 weeks). PHASE 4— Site Available to Trail Improvements Project Contractor (Boulevard/Trail Areas Following Temporary Restoration) on School Road from Sta. 6+39 to / \� 29+49 and Roberts Road from Sta. 14+03 to 33+43: Starting on August 28, 2017, or before until September 29, 2017 (5 weeks). Gj PHASE 5— Roadway/Restoration Work on all of School Road and Roberts Road: FINAL COMPLETION of all work including bituminous wear course / (Contractor to provide paving schedule/approach, traffic control plan and flagging operations guidance for the City Engineer's approval at least 10 days prior to the work starting - all costs to be considered incidental to the wear course pay item), street lighting, pedestrian crossing system, landscaping, restoration, project cleanup and appurtenances required for acceptance under this Contract shall be completed on or before November 3, 2017. Q O LAST REVISION DATE 2—FEB-2017 ROBERTS W40 5.14tFoo-141. ROBERTS ROAD SW DRAWN BY: XX NO. BY I DATE REVISIONS I HEARBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT SURERVISION AND THAT I AM A DULY LICENSED SCHOOL ROAD & ROBERTS ROAD 2017 CONSTRUCTION PHASES SHEET DESIGNED BY: XX PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 0 150 300 , APPROVED BY: KE SIGNATURE: DATE: SCALE FEET OF PRINTED NAME: KENT EXNER UC. NO. 42907 I HUTCHINSON CITY COUNCIL agfof Aa Ls Request for Board Action Agenda Item: Consideration of Consulting Services - Job Evaluation & Compensation Study Department: Administration LICENSE SECTION Meeting Date: 2/14/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In April 2016, the City entered into an agreement with Keystone Compensation Group to conduct a comprehensive Job Evaluation and Compensation Study. The project included the following: * Review & revision of job descriptions; completion of position questionnaires, and consultant interviews with employees * Consultant evaluation of positions and confirmation of internal equity * Competitive market survey and consultant data analysis * Department head feedback about the current compensation program and departmental equity * Calibration and revision of salary structure based on the market and internal position evaluation * Estimation of budget impacts of revised plan implementation * Review of preliminary results with Administration, and subsequently department heads and departmental employees * Review of the study results and recommended position table and pay grid with the Wage Committee The study has been completed and specific information regarding the results of the study was conveyed to the Council at the Workshop held on December 27, 2016. Information regarding the 2017 recommended position classifications and pay grid will be addressed at the meeting, and a memorandum is attached regarding the recommendation. I have also included some summary information that will be used for review at the meeting. BOARD ACTION REQUESTED: Consideration of acceptance of the results of the Job Evaluation and Compensation Study conducted by Keystone Compensation Group Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Memo To: Mayor Forcier and City Council Members From: Matt Jaunich, City Administrator Date: 2/8/17 Office of the City Administrator 111 Hassan Street SE Hutchinson, NIN 55350-2522 320-234-4241/Fax 320-234-4240 Re: Memo on Job Study and a Market Grid Adjustment for 2017 At Tuesday's council meeting, the City Council will be officially asked to approve the 2016 Job Evaluation and Compensation Study along with the 2017 pay grid and compensation plan. Since the council presentation in late December, Brenda and I have met with council members Lofdahl and Cook on a couple of different occasions to review and discuss the study's process and methodology used to come up with the final recommendation that was brought forth by our Consultant. I think both council members Lofdahl and Cook can speak to the greater understanding they now have of the study results. As the four of us poured through the analytics, council members Cook and Lofdahl started to discuss the idea of a "Lead the Market" factor for our pay structure. This came about as we discussed the City's general pay philosophy (actual written statement) which states that we will be "highly competitive within our defined market and that we want to lead or exceed the market in attracting and retaining qualified, reliable and motivated employees who are committed to quality and excellence for those we serve". While the group acknowledged that "leading the market" cannot be completely achieved simply through compensation, we did recognize that pay is and will be an important factor in this ever -tightening labor market. Through several different discussions, both council members thought that this should be an important aspect of our compensation plan as we enter 2017. As you may recall from the December presentation to the City Council, our Consultant recommended that the 2016 pay grid resulting from the study be adjusted by 2.5% in 2017 to account for "market adjustments". Through conversation with council members Lofdahl and Cook, we are proposing an additional one time 2.5% "Lead the Market" adjustment also be incorporated for a total grid adjustment in 2017 of 5%. So why "Lead the Market" you may ask? There are a number of pertinent reasons behind this recommendation: 1. As noted above, one of the City's pay objectives is to lead or exceed the market in attracting and retaining qualified, reliable and motivated employees... We believe that adjusting the grid by 5% in 2017 would be staying true to this thought process. a. The compensation plan as proposed would place our midpoint at market. This adjustment would put us slightly "above" the market b. This is consistent with our current plan which analysis shows the "market rate" of our pay grades is mostly above the market 2. It better positions the City for the future needs of the community. a. We know from information provided to us by EDA Director Seppelt that in Minnesota alone, over 8,000 skilled jobs are going unfilled and that number is closer to 600,000 nationally. On top of this, there are 40,000 fewer workers in Minnesota then one year ago b. We know that in manufacturing alone, between now and 2025, there will be shortage of about 2 million skilled workers c. Here in Hutchinson, we have all heard about the difficulty in recruiting and retaining the needed workers to do the work that is available d. With the ever changing landscape on the need for a skilled workforce, this recommendation puts us in the lead to handle that challenge as the labor market continues to tighten 3. This type of strategy, in combination with the proposed increase in the maximum potential performance pay, should hopefully increase the supply of candidates for any one position; increase the selection rates of qualified applicants; decrease and hopefully prevent employee turnover; and increase employee morale and productivity. So what is being asked of the Council at Tuesday night's meeting is to adopt the 2016 job evaluation and wage study as presented by the Consultant with one noted change. That change would be moving the 2.5% recommended market adjustment in 2017 to 5%. This would be a one-time adjustment with an annual review of the market conditions dictating future market adjustments as has been the case in the past. This concept, at the request of council members Cook and Lofdahl, was presented to the wage committee on February 2nd for consideration. After review and discussion, the Wage Committee is in support of the "Lead the Market" strategy as brought forth by council members Lofdahl and Cook and is bringing that forward as a recommendation. When considering this request, cost is and should be an obvious concern. When discussing this proposal with the Wage Committee and Department Directors, the ability to finance this adjustment was the biggest concern raised. Staff has looked at this and it is estimated that the additional 2.5% adjustment (to 5%) would have a fiscal impact of about $26,514 in the general fund and $31,563 overall when including enterprise funds in 2017. Both council members Cook and Lofdahl feel this is an acceptable amount based off of what impact this will have on the future recruitment and retention efforts for the City. I am confident, and past history will show, this difference can be made up during the year with increased revenues and/or decreased expenditures. It is an important distinction to keep in mind that a 5% market adjustment does not mean that every employee is receiving a 5% wage increase. Many times this gets reported, but that is inaccurate. Adjusting the grid by 5% basically means that we are broadening the scope within which our staff assigns performance evaluations. For years now, the City has operated its pay system based off of performance and has gone away from the classic step system. Annual wage 2 adjustments for every employee are based off of their performance as measured by their supervisor through a performance matrix system. So while we may be adjusting the grid 5%; that does not directly result in a 5% wage increase. The additional costs of $26,514 are a reflection of those who may fall under the minimum or below the maximum due to the grid shift. Actual wage increases based off of performances can range from 0% to 7% on the employee's compa-ratio, or where the current pay is in the pay range for their position. When looking at the past four years, the average city employee receives a wage increase more in the area of 3% to 3.5% with some higher and others lower. This will be discussed in more detail on Tuesday. However, if you have any questions and or concerns prior to that meeting, please don't hesitate to ask. Thanks! Matt PEER GROUP City of Hutchinson Peer Group City of Hutchinson Peer Group Name Population Name Population Fairmont 10,328 Willmar 19,570 Alexandria 11,680 Hastings 22,564 Waconia 11,774 Farmington 22,571 Worthington 12,932 Meeker County 23,102 New Ulm 13,258 Champlin 23,591 Fergus Falls 13,304 Faribault 23,594 Brainerd 13,452 Austin 24,716 Marshall 13,641 Chaska 24,838 Hutchinson 14,200 Chanhassen 24,918 Bemidji 14,453 Prior Lake 25,039 Sibley County 14,875 Owatonna 25,625 Renville County 14,892 Winona 27,384 Red Wing 16,470 McLeod County 35,932 Albert Lea 17,815 Carver County 98,741 Northfield 19,166 Wright County 131,311 Market Definition: 29 Cities and Counties comparable in size, type of services delivered, and where the City's talent pool exists MARKET STUDY RESULTS 1. Benchmarked 90% (74) of City jobs with the defined market 2. Benchmark jobs cover 88% of City incumbents 3. Actual pay for City employees is at 104.3% of market 4. The City's actual average midpoint is at 99.7% of the new market data S. Overall, City's pay program is competitive and requires some internal and external alignment 6. City is paying employees competitively with market 5 FACTORS OF POINT EVALUATION 1. Knowledge, Skills & Competence The knowledge and skills gained through education, training, and experience required for achieving the overall purpose of the job 2. Responsibility and Accountability - The impact by the job holder on achieving the objectives of the team, department, function or organization 3. job Complexity - Complexities encountered and degree of original thinking required to provide solutions 4. Contacts & Interpersonal Skills - The extent of making contacts, communication, negotiating, or influencing decision making with people in and outside the City 5. Working Conditions - Level of exposure to unpleasant conditions and potential exposure to injury, health hazards, and the physical demands CURRENT JOB GRADES (19) Grade Position , _ Grade Position, Grade Position 1 PT Office Specialist (Event Center) 4 Arborist 8 Building Official PT Compost Scale Operator Building Inspector Facilities Manager PT Custodian (City Center/Event Center) Emergency Dispatcher (FT/PT) Motor Vehicle Deputy Registrar PT PRCE Receptionist Engineering Specialist Parks Supervisor Equipment Mechanic Police Sergeant 2 Compost Laborer Lab Technician/WW Operator Recreation Facilities Operations Manager Permit Technician Payroll/Benefits Specialist Water Supervisor PT Human Resources Administrative Technician Police Investigations Specialist Wastewater Supervisor PT Liquor Sales Clerk Plant Equipment Mechanic II PT Licensing Clerk Senior Public Works Maintenance Specialist 10 Police Lieutenant PT Recreation Facility Maintenance Technician Water Plant Operator Fire Chief 3 Administrative Secretary (Engineering) 5 Compost Operations Specialist 11 Public Works Manager Administrative Secretary (Public Works) Event Center Coordinator Compost Equipment Operator Executive Assistant/Paralegal 12 Compost Manager General Maintenance Worker (Event Center) Information Technology Specialist Economic Development Director General Maintenance Worker (HATS) Parks Maintenance Specialist Finance Director Heavy Equipment Operator Police Officer (FT/PT) Human Resources Director Hospital Security Guard (FT/PT) Maintenance Lead Operator/Supervisor IT Director Parks Maintenance Equipment Operator Sales & Marketing Specialist Liquor Sales Manager Plant Equipment Mechanic I Senior Engineering Specialist Planning Director Police Records Specialist Police Supplemental Services Specialist 6 Compost Coordinator 14 Police Chief/Emergency Management Director Senior Accounting Specialist Recreation Services Coordinator PRCE Director Senior Liquor Sales Clerk Utility Billing Specialist 7 Operations & Maintenance Supervisor 16 City Attorney Wastewater Services Operator Project/Environmental/Regulatory Manager Public Works Director/City Engineer Water Maintenance Technician Senior Accountant Water/Wastewater Office/Laboratory Specialist Server/Network Technician 19 City Administrator PROPOSED NEW JOB GRADES (16) Grade Position Grade Position 110 PT Compost Scale Operator 140 Compost Equipment Operator 110 PT Custodian (Maintenance) 140 Compost Operations Specialist 110 PT Custodian - Event Center 140 Information Technology Specialist 110 PT Liquor Sales Clerk 140 Lab Technician/Wastewater Operator 110 PT Office Specialist - Event Center 140 Parks Maintenance Equipment Operator 110 PT PRCE Receptionist 140 Payroll/Benefits Specialist 140 Plant Equipment Mechanic II 120 Administrative Secretary - Public Works 140 Police Investigations Specialist 120 General Maintenance Worker - Event Center 140 Senior Accounting Specialist 120 Permit Technician 140 Senior Liquor Sales Clerk 120 Police Records Specialist 140 Senior Public Works Maintenance Specialist 120 PT Licensing Clerk 120 PT Recreation Facility Maintenance Technician 150 Building Inspector 120 Utility Billing Specialist 150 Compost Coordinator 120 Water Maintenance Technician 150 Engineering Specialist 120 Water/Wastewater Office/Laboratory Specialist 150 Equipment Mechanic 150 Maintenance Lead Operator/Supervisor 130 Administrative Secretary - Engineering 150 Parks Maintenance Specialist 130 Compost Laborer 150 Sales & Marketing Specialist 130 Emergency Dispatcher - FT & PT 130 Heavy Equipment Operator 160 Arborist 130 Hospital Security Guard - FT 160 Executive Assistant/Paralegal 130 Plant Equipment Mechanic I 160 Police Officer - FT & PT 130 Police Supplemental Services Specialist 130 PT Human Resources/Administrative Technician 170 Event Center Coordinator 130 Wastewater Services Operator 170 Operations & Maintenance Supervisor 130 Water Plant Operator 170 Recreation Services Coordinator 170 Senior Engineering Specialist 170 Server/Network Technician I Grad Position 180 Building Official 180 Facilities Manager 180 Motor Vehicle Deputy Registrar 180 Parks Supervisor 180 Police Sergeant 180 Project/Environmental/Regulatory Manager 180 Senior Accountant 180 Wastewater Supervisor 180 Water Supervisor 190 Police Lieutenant 190 Recreation Facilities Operations Manager 200 Compost Manager 200 Economic Development Director 200 Fire Chief 200 Liquor Sales Manager 200 Public Works Manager 220 Finance Director 220 Human Resources Director 220 Information Technology Director 220 Parks/Recreation/Community Ed (PRCE) Director 220 Planning Director 230 City Attorney 230 Police Chief/Emergency Management Director 230 Public Works Director/City Engineer 260 City Administrator CURRENT PAY STRUCTURE City of Hutchinson 2016 Compensation Plan - Pay Grid (2% increase) Mid -Pt. Mid -Pt. Market Market Grade 80% 80% 97.5% 97.5% 100% 100% 115% 115% 19 $7,887 $45.504 $9,613 $55.458 $9,859 $56.880 $11,338 $65.412 18 $7,600 $43.847 $9,263 $53.439 $9,500 $54.809 $10,925 $63.030 17 $7,313 $42.190 $8,912 $51.419 $9,141 $52.738 $10,512 $60.648 16 $7,024 $40.524 $8,561 $49.388 $8,780 $50.655 $10,097 $58.253 15 $6,738 $38.872 $8,211 $47.375 $8,422 $48.589 $9,685 $55.878 14 $6,450 $37.210 $7,860 $45.350 $8,062 $46.512 $9,271 $53.489 13 $6,162 $35.548 $7,509 $43.325 $7,702 $44.435 $8,857 $51.101 12 $5,874 $33.891 $7,159 $41.305 $7,343 $42.364 $8,444 $48.719 11 $5,585 $32.221 $6,806 $39.269 $6,981 $40.276 $8,028 $46.317 10 $5,298 $30.564 $6,456 $37.249 $6,622 $38.205 $7,615 $43.935 9 $5,010 $28.902 $6,105 $35.224 $6,262 $36.128 $7,201 $41.547 8 $4,722 $27.241 $5,754 $33.199 $5,902 $34.051 $6,787 $39.158 7 $4,434 $25.584 $5,404 $31.180 $5,543 $31.979 $6,374 $36.776 6 $4,148 $23.931 $5,055 $29.166 $5,185 $29.914 $5,963 $34.401 5 $3,858 $22.256 $4,701 $27.124 $4,822 $27.820 $5,545 $31.993 4 $3,573 $20.613 $4,354 $25.122 $4,466 $25.766 $5,136 $29.631 3 $3,282 $18.937 $4,000 $23.080 $4,103 $23.672 $4,718 $27.222 2 $2,995 $17.280 $3,650 $21.060 $3,744 $21.600 $4,306 $24.840 1 $2,707 $15.619 $3,299 $19.035 $3,384 $19.523 $3,892 $22.452 PT Custodian $13.63 $16.61 $17.04 $19.60 PT Liquor Store Clerk $10.33 $12.59 $12.91 $14.85 PT Compost Monitor $9.70 $11.82 $12.12 $13.94 City of Hutchinson - Police Officer Bargaining Unit 2016 Compensation Plan - Pay Grid (2.25% increase) Mid -Pt. Mid -Pt. Market Market Grade 80% 80% 97.5% 97.5% 100% 100% 115% 115% 5 $3,876 $22.362 $4,724 $27.254 $4,845 $27.952 $5,572 $32.145 70.00 H 50.00 0 u r 40.00 1 Y C 30.00 0 m p 20.00 10.00 CURRENT PAY STRUCTURE Comparison of Current Ranges Midpoint to Market Median ♦ Current Range Midpoint ■ Market Median ■ 0.00 !' = 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Current Grade PROPOSED NEW PAY STRUCTURE 2016 Hutchinson Structure Grade MIN MID MAX Range Spread 260 $45.00 $56.25 $67.50 50.0% 50.0% 250 $42.40 $53.00 $63.60 50.0% 50.0% 240 1 $40.20 $50.25 $60.30 1 50.0% 1 50.0% 230 $38.40 $48.00 $57.60 50.0% 50.0% 220 $35.00 $43.75 $52.50 50.0% 50.0% 210 $33.20 1 $41.50 $49.80 50.0% 50.0% 200 $31.60 $39.50 $47.40 50.0% 50.0% 190 $28.60 $35.75 $42.90 50.0% 1 50.0% 180 $26.40 1 $33.00 $39.60 50.0% 50.0% 170 $24.16 $30.20 $36.24 50.0% 50.0% 160 $23.00 $28.75 $34.50 50.0% 50.0% 150 $21.20 $26.50 $31.80 50.0% 1 50.0% 140 1 $20.00 $25.00 $30.00 50.0% 50.0% 130 $18.60 $23.25 $27.90 50.0% 50.0% 120 $17.00 $21.25 $25.50 50.0% 50.0% 110 $14.80 $18.50 $22.20 50.0% PT Cust 100 $13.20 $16.50 $19.80 50.0% PT LIQ 95 $10.32 $12.90 1 $15.48 50.0% PT Comp 90 1 $9.72 1 $12.15 1 $14.58 $15.31 2017 Hutchinson Structure Grade MIN MID MAX Range Spread % 260 $47.25 $59.06 $70.88 50.0% 250 $44.52 $55.65 $66.78 50.0% 240 $42.21 $52.76 $63.32 1 50.0% 230 $40.32 $50.40 $60.48 50.0% 220 $36.75 $45.94 $55.13 50.0% 210 $34.86 $43.58 $52.29 50.0% 200 $33.18 $41.48 $49.77 50.0% 190 $30.03 $37.54 $45.05 1 50.0% 180 $27.72 $34.65 $41.58 50.0% 170 $25.37 $31.71 $38.05 50.0% 160 $24.15 $30.19 $36.23 50.0% 150 1 $22.26 $27.83 $33.39 1 50.0% 140 $21.00 $26.25 $31.50 50.0% 130 $19.53 $24.41 $29.30 50.0% 120 $17.85 $22.31 $26.78 50.0% 110 $15.54 $19.43 1 $23.31 50.0% PT Cust 100 $13.86 $17.33 $20.79 50.0% PT LIQ 1 95 $10.84 $13.55 $16.25 50.0% PT Comp 1 90 1 $10.21 1 $12.76 $15.31 1 50.0% PROPOSED NEW PAY STRUCTURE Calibration of New Salary Range Midpoints with Market and Internal Job Grades $75.00 s r� $70.00 ■ M New CH MORT 0 New MIN ! New MAX - R2 6.9402 ! r r J �r J $65.00 r — — —Market Grade Avg Line New Range MART Line r ' r • •J y $60.04 r �r ew ange me — — — New Range Line H $5 5.00 X J ■ 0 0.9942 u $50.04 r $45.00 Y $40.00 R a $35.00 t e $30.00 $25.00 $20.00 $15.00 $10.00 100 110 120 130 140 150 160 17D 180 150 200 210 220 230 240 250 260 270 New Keystone Joky Grades s r� ■ r r r J �r J J r J r r ' r • r �r X J ■ PAY STRUCTURE CHANGES • Range maximum increased to 20% above the midpoint up from 17.5% in the old structure • The midpoint is set at 100% of market median vs. 97.5% of market in the old structure • Range Max will move to 120% of midpoint, up from 115% • Range minimum remains at 80% of midpoint • On average, the new actual midpoint for every employee would be at 100.8% of the current market results • On average, the new midpoint for each job is 1.28% above the previous midpoint • The average actual pay for all employees is 0.14% above the market (before performance increases) • More competitive and slightly wider ranges in place to attract and retain qualified talent CITY'S PAY OBJECTIVES • To establish and maintain a compensation plan that enables the City of Hutchinson to be highly competitive within our defined market • To lead or exceed the market in attracting and retaining qualified, reliable and motivated employees who are committed to quality and excellence for those we serve • To ensure, subject to the financial condition of the City, that employees receive fair and equitable compensation in relation to their individual contributions to the City's success • To follow the principles of pay equity in establishing and maintaining pay relationships among positions based on the categories of the Keystone Point Factor System • To ensure program flexibility necessary to meet changing economic, competitive, technological, and regulatory conditions encountered by the City • To balance compensation and benefit needs with available resources WHY "LEAD THE MARKET"? • One of the City's objectives is to lead or exceed the market in attracting and retaining qualified, reliable and motivated employees... -- We would be staying true to this • It better positions the City for the future needs of the community — With the ever changing landscape on the need for a skilled workforce, this recommendation puts us in the lead to handle that challenge as the labor market tightens • This type of strategy, along with the rest of the plan, should hopefully increase the supply of candidates for any one position; increase the selection rates of qualified applicants; decrease and hopefully prevent employee turnover; and provides another avenue for increased employee morale and productivity. • We are recommending a 5% adjustment in 2017 instead of 2.5 "LEAD THE MARKET"? 2017 Structure with 2.5% Increase 2017 Structure with 5% Increase 2017 Hutchinson Structure Grade MIN MID MAX Range Spread % 260 1 $46.13 $57.66 $69.19 50.0% 250 $43.46 $54.33 $65.19 50.0% 240 $41.21 $51.51 $61.81 50.0% 230 $39.36 $49.20 $59.04 50.0% 220 $35.88 $44.84 $53.81 50.0% 210 $34.03 $42.54 $51.05 50.0% 200 200 $32.39 $40.49 $48.59 50.0% $30.03 190 $29.32 $36.64 $43.97 50.0% $34.65 180 $27.06 $33.83 $40.59 50.0% $38.05 170 $24.76 $30.96 $37.15 50.0% 50.0% 160 $23.58 $29.47 $35.36 50.0% 50.0% 150 $21.73 $27.16 $32.60 50.0% 50.0% 140 $20.50 $25.63 $30.75 50.0% 50.0% 130 $19.07 $23.83 $28.60 50.0% 50.0% 120 $17.43 $21.78 $26.14 50.0% 50.0% 110 $15.17 $18.96 $22.76 50.0% PT Cust 100 $13.53 $16.91 1 $20.30 1 50.0% PT LIQ 95 $10.58 $13.22 $15.87 50.0% PT Comp 1 90 $9.96 $12.45 $14.94 50.0% 2017 Structure with 5% Increase 2017 Hutchinson Structure Grade MIN MID MAX Range Spread % 260 $47.25 $59.06 $70.88 50.0% 250 $44.52 $55.65 $66.78 50.0% 240 $42.21 $52.76 $63.32 50.0% 230 1 $40.32 $50.40 $60.48 50.0% 220 $36.75 $45.94 $55.13 50.0% 210 S34.86 $43.58 552.29 50.0% 200 $33.18 $41.48 $49.77 50.0% 190 $30.03 537.54 $45.05 50.0% 180 $27.72 $34.65 S41.S8 SO.O% 170 $25.37 $31.71 $38.05 50.0% 160 $24.15 $30.19 $36.23 50.0% 150 $22.26 527.83 $33.39 50.0% 140 $21.00 $26.25 $31.50 50.0% 130 $1%53 $24.41 $29.30 50.0% 120 $17.85 $22.31 $26.78 50.0% 110 $15.54 $19.43 $23.31 50.0% PTCust 100 $13.86 $17.33 $20.79 50.0% T LIQ 95 $10.84 $13.55 $16.25 50.0% TCom 90 $10.21 $12.76 1 $15.31 50.0% WHAT'S LEFT TO DO?. • Officially Accept the Results of the Job Evaluation and Compensation Study (Tonight) • Approve the 2017 Compensation Plan, Position Classification Table and Pay Grid (Tonight) • Update the Merit/Performance Model to Coincide with the New Compensation Plan (By the End of the Year) HUTCHINSON CITY COUNCIL ci=v-f AFQ� Request for Board Action 7AL =-a Agenda Item: Resolution No. 14684 - 2017 City Compensation Plan/Classification Table Department: Administration LICENSE SECTION Meeting Date: 2/14/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached is Resolution No. 14684 the proposed 2017 Compensation Plan for the City of Hutchinson. Please note that this policy, proposed to be effective on January 1, 2017, will replace the current 2016 Compensation Plan. The position classification table incorporates the pay grades and position grade placement as determined by the results of the recent job evaluation and compensation plan study conducted by Keystone Compensation Group. The consultant also established a 2016 pay grid per the results of the study. The proposed 2017 pay grid included in the plan reflects a 5% market adjustment to the 2016 pay grid, and the adjustment has been reviewed and recommended for adoption by the Wage Committee. Please note that this market increase adjusts the pay grid but does not result in comprehensive across the board market increases for all regular employees. Increases are only proposed for those employees whose pay would fall below the minimum of the grid when the adjustment is applied retroactively effective as of January 1, 2017. BOARD ACTION REQUESTED: Consideration and approval of Resolution No. 14684 City of Hutchinson 2017 Compensation Plan, Position Classification Table and Pay Grid Fiscal Impact: Funding Source: General Fund and Enterprise Fund Budgets FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14684 CITY OF HUTCHINSON 2017 COMPENSATION PLAN RESOLUTION ADOPTING THE PLAN, POSITION CLASSIFICATION ASSIGNMENT TABLE AND PAY GRID EFFECTIVE JANUARY 1, 2017 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Compensation Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Plan Objectives • To establish and maintain a compensation plan that enables the City of Hutchinson to be highly competitive within our defined market. • To lead or exceed the market in attracting and retaining qualified, reliable and motivated employees who are committed to quality and excellence for those we serve. • To ensure, subject to the financial condition of the City, that employees receive fair and equitable compensation in relation to their individual contributions to the City's success. • To follow the principles of pay equity in establishing and maintaining pay relationships among positions based on the categories of the Keystone Job Leveling System. • To ensure program flexibility necessary to meet changing economic, competitive, technological, and regulatory conditions encountered by the City. • To balance compensation and benefit needs with available resources. B. Plan Structure The compensation plan specifies salary range minimums and maximums. The intent of each salary grade is to fall within 80% and 120% of identified market for positions within the grade. (See Attachment B) Each numbered pay grade in the basic table consists of the following - 1 . ollowing: 1. Salary Minimum: The lowest amount paid to an employee in a specific job grade or class. No employee will receive less than the minimum rate. (80% of market) 2. Salary Mid-point/Market Rate: The middle of the salary range. (100% of market) 3. Salary Maximum: The highest amount paid to an employee in a specific job grade or class. No employee will be paid a base rate above the maximum of the salary range. (120% of market). C. Open Salary Range The City shall adopt an Open Salary Range compensation plan that will allow for maximum flexibility and in -range salary administration since there are not defined or pre -calculated "steps". Employee movement within the pay grade range to which their position is assigned is based solely on performance. The open salary range concept rewards good and exceptional performers and advances employees to the market rate more quickly. (See item I. [4]) D. Position Classification Assignment The position assignment table shall assign all of the various positions to the appropriate pay grade (See Attachment A). The City Administrator and Human Resources Director may jointly approve a reclassification of a position provided the reclassification does not exceed two grades upward or two grades downward from the current pay grade. To initiate consideration of this type of reclassification, the department director shall submit in writing the specific reasons for the reclassification. Any changes to the classification of a position of more than two pay grades shall be approved by the City Council. Requests for reclassification are normally brought before the Council with the annual budget process, and at other times of the year, as needed. To initiate such a reclassification request, the department director shall submit a written request for consideration to the City Administrator and the Human Resources Director. The request shall include a description of significant or considerable changes to the position that warrant a reclassification. The City Administrator and Human Resources Director will determine if the reclassification request is to be forwarded to the City Council for consideration. E. Allocation of New Positions When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council, after recommendation of the Human Resources Director, shall cause an appropriate job description -specification to be written for said position. F. Pay Grades 1. Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of the required probationary period, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. The Council will determine any pay increase for the City Administrator. 2. Non -Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of the required probationary period, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. 3. Police Patrol Positions The position of full time police patrol officer is assigned to Grade 160 on the pay plan. Temporary assignments will be made from these positions as needed for the investigative function for the department. With said assignment, there will be an additional $200.00 per month premium on top of the employee's patrol officer pay grid assignment. 4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site Monitor Positions The part-time positions of liquor store clerk, custodian, and compost site monitor have been placed in separate pay plans that recognize the specific industry labor markets in which they work. The City Administrator and the Human Resources Director, as directed by the Administrator, shall maintain the discretion to hire at any point within the range based on the qualifications, experience, market conditions or other relevant factors, to secure the best candidate for the position. G. Promotion, Position Reclassification, and Demotion Pay Rate Adjustment 1. When an employee is promoted or the position to which they are appointed is reclassified upward, the employee's pay rate will be adjusted as follows: a. If the promotion or reclassification results in a one grade adjustment upward, the employee shall be compensated within the higher salary range at a rate that is equal to the compa ratio of the employee's pay rate in their current range. b. If the promotion or reclassification results in more than a one grade adjustment upward, the employee's pay rate will be adjusted by using one of the following methods: To at least the minimum of the higher salary range for classified staff positions; or If the employee's current pay rate is at or above the minimum of the promotional or reclassified position, the pay rate may be increased to a level within the salary range or budgeted pay rate amount that is equitable, based on the employee's related experience, qualifications and the pay rates of the other employees in the same position; or, the appropriate pay rate based on market conditions and competition. Generally, this pay rate increase ranges from 5% to 10%; or, iii. To a level within the higher salary range that is equal to the compa ratio of the employee's pay rate in the current range if the increase does not exceed 10%. 2. When an employee is demoted or the position to which they are appointed is reclassified downward, the employee's salary will be adjusted as follows: a. If the employee's current pay rate is within the salary range of the resulting position, the pay rate will remain unchanged. b. If the employee's current pay rate is above the maximum of the salary range, the current pay rate may be maintained, but frozen until the pay rate falls within the salary range as a result of adjustments to the pay grid, or may be lowered to the maximum pay rate of the lower pay grade. When making salary adjustment decisions, the following may be considered: • market condition trends, such as inflation and the current salary rates for the external market • employee performance to reward increased productivity and performance improvements • available resources, salary maximums, and other restrictions to ensure that the increase is allowable and that funds exist to cover it The City Administrator will normally discuss the proposed pay adjustment with the director/department head and the Human Resources Director. The City Administrator must approve any pay rate adjustment due to promotion, reclassification or demotion and may vary from this policy and approve a different pay rate adjustment, per his/her discretion. Definitions Promotion - A promotion is the appointment of a current, active regular employee to a position in a higher salary range than the one to which the position is presently assigned. Most promotions will occur as a result of a job posting or a departmental reorganization. A promotion is also advancement to a position that requires performing accountabilities of increased complexity or responsibility. Demotion - A demotion is the appointment of a current, active regular employee to a position in a lower salary range than the one to which the position is presently assigned. Most demotions will occur as a result of a departmental reorganization or disciplinary action. A demotion is also an appointment to a position that requires performing accountabilities of decreased complexity or responsibility. Reclassification — A reclassification is the placement of a current position in a higher or lower salary grade because the position evaluation criteria have changed and now meet the requirements of a higher or lower pay grade. H. Apprenticeship Program The City has implemented an apprenticeship program for those Water and Wastewater Department positions subject to identified employee development including required licensures/demonstrated skills, experience /longevity, and maturation in a position that directly affect the department's ability to deliver municipal services. I. Performance Evaluations 1. For all regular full time and part time employees, a performance appraisal or evaluation will be made on, at minimum, an annual basis and per city policy No. 3.08. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator/Human Resources Director. All evaluations will be forwarded to Human Resources for filing in the employee files. 2. Evaluations shall be based upon the performance of the individual in the position measured against established job performance criteria. Such criteria may include level of knowledge, skills, ability, and quality of work, personal work traits, compliance with established City or departmental rules and regulations or any other criteria that is indicative of performance. 3. The performance appraisal process is the application of performance standards to past performance. In appraising an employee, these are the basic levels of performance: Outstanding - Performance is exceptional in all areas and is recognizable as being far superior to others. Exceeds Job Requirements - Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. Meets Job Requirements - Competent and dependable level of performance. Meets performance standards of the job. Needs Improvement - Performance is deficient in certain area(s). Improvement is necessary. Unsatisfactory - Results are generally unacceptable and require immediate improvement. 4. Results The results of the employee's evaluation will normally have the following effect on his/her salary per the following Merit Increase Guide: Merit Increase Guide for Open Salary Ranges Achievement Level Merit/performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. For 2017, the effective date is Sunday, March 12, 2017. New employees are eligible for consideration for a merit/performance increase 0 to 1.1 to 2.0 to 2.76 to 3.51 to 4.26 to Compa-Ratio* 1.0 1.99 2.75 3.5 4.25 5.0 80.0-84.9 0% 0% 4% 5% 6% 7% 85.0-89.9 0% 0% 4% 5% 6% 7% 90.0-94.9 0% 0% 3% 4% 5% 6% 95.0-99.9 0% 0% 2% 3% 4% 5% 100.0 — 104.9 0% 0% 0% 2% 3% 4% 105.0 — 109.9 0% 0% 0% 1 % 2% 3% 110.0 — 115.0 0% 0% 0% 0% 2% 3% 115.0 — 120.0 0% 0% 0% 0% 1 % 2% *Compa-ratio refers to the location of the individual in the range relative to the market. Merit/performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. For 2017, the effective date is Sunday, March 12, 2017. New employees are eligible for consideration for a merit/performance increase after one year of continuous employment, generally, the first year anniversary date. In subsequent years, eligible employees will be eligible for consideration for the merit/performance increase as specified previously and at the discretion of the department director. Application of merit/performance increases for employees appointed to the position of full time police patrol officer is subject to collective bargaining. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. The City Administrator and Human Resources Director maintain final approval responsibility for salary increases. J. Annual Market Adjustment Consideration As part of the budget preparation process, an annual market adjustment to the existing pay grid, expressed as a percentage increase, is recommended to the City Council for review and consideration for approval. In determining a recommendation for an annual market adjustment, at least the following information shall be considered - 1 . onsidered: 1. U.S., Midwest, and Minneapolis/St. Paul consumer price index changes (CPIU & CPIW) 2. Employment cost data 3. Social Security and PERA calculation of cost of living increase 4. Unemployment rate 5. Employee turnover rate 6. Legislative growth factor constraints An approved market adjustment is applied only to the City Pay Grid, and no individual market increases will be granted in 2017. If an adjustment to the pay grid results in a regular employee's wages being below the minimum rate of the grid, the wages for the affected employee(s) will be increased to the newly established minimum rate effective January 1St K. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. L. Review of the Plan As often as necessary to assure continued correct classification, the Position Evaluation and Compensation Plan shall be reviewed by the Human Resources Director and necessary adjustments recommended to the City Council. It is recommended that a comprehensive review be completed at least every five years. M. Filing of the Plan Upon adoption of the Resolution, a copy of the Compensation Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Compensation Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following tables are hereby adopted as the City Position Classification Table and Pay Grid, to be reviewed from time to time, as appropriate. CITY OF HUTCHINSON 2017 Position Classification Table Grade Position Grade Position 110 PT Compost Scale Operator 150 Maintenance Lead Operator/Supervisor 110 PT Maintenance (City Center) 150 Parks Maintenance Specialist 110 PT Custodian - Event Center 150 Sales & Marketing Specialist 110 PT Liquor Sales Clerk 110 PT Office Specialist - Event Center 160 Arborist 110 PT PRCE Receptionist 160 Executive Assistant/Paralegal 160 Police Officer - FT & PT 120 Administrative Secretary - Public Works 120 General Maintenance Worker - Event Center 170 Event Center Coordinator 120 Permit Technician 170 Operations & Maintenance Supervisor 120 Police Records Specialist 170 Recreation Services Coordinator 120 PT Licensing Clerk 170 Senior Engineering Specialist 120 PT Recreation Facility Maintenance Technician 170 Server/Network Technician 120 Utility Billing Specialist 120 Water Maintenance Technician 180 Building Official 120 Water/Wastewater Office/Laboratory Specialist 180 Facilities Manager 180 Motor Vehicle Deputy Registrar 130 Administrative Secretary - Engineering 180 Parks Supervisor 130 Compost Laborer 180 Police Sergeant 130 Emergency Dispatcher - FT & PT 180 Project/Environmental/Regulatory Manager 130 Heavy Equipment Operator 180 Senior Accountant 130 Hospital Security Guard - FT 180 Wastewater Supervisor 130 Plant Equipment Mechanic 1 180 Water Supervisor 130 Police Supplemental Services Specialist 130 PT Human Resources/Administrative Technician 190 Police Lieutenant 130 Wastewater Services Operator 190 Recreation Facilities Operations Manager 130 Water Plant Operator 200 Compost Manager 140 Compost Equipment Operator 200 Economic Development Director 140 Compost Operations Specialist 200 Fire Chief 140 Information Technology Specialist 200 Liquor Sales Manager 140 Lab Technician/Wastewater Operator 200 Public Works Manager 140 Parks Maintenance Equipment Operator 140 Payroll/Benefits Specialist 220 Finance Director 140 Plant Equipment Mechanic 11 220 Human Resources Director 140 Police Investigations Specialist 220 Information Technology Director 140 Senior Accounting Specialist 220 Parks/Recreation/Community Ed (PRCE) Director 140 Senior Liquor Sales Clerk 220 Planning Director 140 Senior Public Works Maintenance Specialist 230 City Attorney 150 Building Inspector 230 Police Chief/Emergency Management Director 150 Compost Coordinator 230 Public Works Director/City Engineer 150 Engineering Specialist 150 Equipment Mechanic 260 City Administrator Attachment A City of Hutchinson - Police Officer Bargaining Unit Mid -Pt. Mid -Pt. Market Market Grade 80% 80% 97.5% 97.5% 100% 100% 115% 115% 5 $3,790 1 $21.868 1 $4,620 1 $26.652 1 $4,738 1 $27.335 1 $5,449 1 $31.435 Adopted by the City Council this day of 2017. (This replaces Resolution No. 14498) ATTEST: Gary Forcier, Mayor Matthew Jaunich, City Administrator Attachment B 2017 Hutchinson Pay Grid Grade MIN MID/ MARKET MAX 80% 100% 120% 260 $47.25 $59.06 $70.88 250 $44.52 $55.65 $66.78 240 $42.21 $52.76 $63.32 230 $40.32 $50.40 $60.48 220 $36.75 $45.94 $55.13 210 $34.86 $43.58 $52.29 200 $33.18 $41.48 $49.77 190 $30.03 $37.54 $45.05 180 $27.72 $34.65 $41.58 170 $25.37 $31.71 $38.05 160 $24.15 $30.19 $36.23 150 $22.26 $27.83 $33.39 140 $21.00 $26.25 $31.50 130 $19.53 $24.41 $29.30 120 $17.85 $22.31 $26.78 110 $15.54 $19.43 $23.31 PT Cust 100 $13.86 $17.33 $20.79 PT LIQ 95 $10.84 $13.55 $16.25 PT Comp 90 $10.21 1 $12.76 1 $15.31 City of Hutchinson - Police Officer Bargaining Unit Mid -Pt. Mid -Pt. Market Market Grade 80% 80% 97.5% 97.5% 100% 100% 115% 115% 5 $3,790 1 $21.868 1 $4,620 1 $26.652 1 $4,738 1 $27.335 1 $5,449 1 $31.435 Adopted by the City Council this day of 2017. (This replaces Resolution No. 14498) ATTEST: Gary Forcier, Mayor Matthew Jaunich, City Administrator Attachment B HUTCHINSON CITY COUNCIL ci=v-f AFQ� Request for Board Action 7AL =-a Agenda Item: Setting a Public Hearing for February 28 for the Body Camera Policy Adoption Department: Administration LICENSE SECTION Meeting Date: 2/14/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: At our January 24 Council Meeting, the city council conducted a public hearing on a proposed Police Body Camera Policy. Hopefully everyone has had enough time to review the policy, both from the Council and Public side of things. Before adopting the policy, we are required to conducted a second public hearing. We would like to schedule that next public hearing during our regular council meeting that is scheduled for February 28. 1 am proposing a time of 6 p.m. for that hearing. BOARD ACTION REQUESTED: Approval of calling a public hearing for 6:00 p.m. on February 28, 2017 for consideration of adopting a Police Body Camera Policy Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=q­f AFQ� Request for Board Action 7AL =-a Agenda Item: Consideration of Approving Equipment Transaction with McLeod County Department: PW/Engineering LICENSE SECTION Meeting Date: 2/14/2017 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Since acquiring a replacement snow blower, the City's 1991 RPM Tech snow blower is available. McLeod County Highway Department desires to acquire this snow blower. McLeod County has a tandem -axle dump truck they are disposing of. The City has identified the need for a used tandem -axle dump truck in the Capital Improvement Plan. Based on these situations County & City staff reviewed the relative value of each of these pieces of equipment. The used snow blower was valued at $12,000 and the value of the used tandem -axle truck was also $12,000. A transaction with McLeod County is possible whereby they get an upgraded snow blower and we add a used tandem -axle dump truck to the fleet without any net cost to either entity. This transaction stipulates that the snow blower must be available to the City of Hutchinson as a back-up to our existing snow blower and, if the County decides to dispose of the snow blower, that the City of Hutchinson would get the first opportunity to buy the snow blower back from them. In this way, the City will not be without a backup snow blower. BOARD ACTION REQUESTED: Approve/deny equipment transaction with McLeod County for disposal of a 1991 RPM Tech snow blower and acquisition of a 1999 Sterling tandem -axle dump truck. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: C January 26, 2017 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: John Brunkhorst, McLeod County Engineer From: John Olson, City of Hutchinson Public Works Manager Subject: 1991 RPM Tech snow blower & 1999 Sterling tandem -axle dump truck In an effort to create a mutually beneficial equipment transaction, County and City staff has discussed the following transaction: Based on in-house appraisals conducted by County and City staff, the following values have been placed on the equipment: 1991 RPM Tech snow blower owned by the City $12,000 1999 Sterling tandem -axle dump truck owned by the County $12.000 Net: The proposed transaction includes McLeod County acquiring the snow blower from the City of Hutchinson. The City of Hutchinson would acquire the tandem -axle dump truck from the County, with the understanding that the RPM Tech snow blower must be stored in Hutchinson so it is available to the City of Hutchinson as a back-up snow blower for City snow removal operations. And, since the equipment is used as a back-up for City operations, the County must provide the City with the opportunity to acquire the equipment prior to its sale or disposal by the County. Upon approval from both the McLeod County board and the City of Hutchinson City Council, the transaction can be completed. HUTCHINSON CITY COUNCIL ci=v-f AFQ� Request for Board Action 7AL =-a Agenda Item: Consideration of Approving FAA AIP Entitlement Transfer to City of Tracy Department: PW/Engineering LICENSE SECTION Meeting Date: 2/14/2017 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ New Business Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City of Tracy has requested transfer of $93,000 in 2017 entitlements from the Federal Aviation Administration Airport Improvement Program (FAA AIP). In 2009, the City of Hutchinson received a transfer of $93,000 in entitlements from the City of Tracy to help in the construction of a 5,600 sq. ft. hangar, formerly used by Life Link III and now used by the Airport FBO, ASI Jet. The Airport Commission is recommending transfer of the entitlements under the following understanding: 1. There is no planned FAA AIP project in Hutchinson for 2017. 2. A transfer back from City of Tracy to City of Hutchinson for proposed 2018 work in Hutchinson would be feasible, and 3. A transfer back from City of Hutchinson to City of Tracy would be necessary soon after this to allow repair of the apron at Tracy airport. With these understandings, the Commission unanimously voted to recommend approval of the transfer. During their discussions, the Airport Commission reiterated their view that transferring FAA entitlements, whenever feasible, ultimately helps aviation in Minnesota by allowing airports to make improvements. *There is no actual money that will be transferred back and forth. The City of Hutchinson is merely assigning a portion of our 2017 AIP entitlements, which is $150,000 per year, to the City of Tracy. BOARD ACTION REQUESTED: Approve/deny transfer of $93,000 of 2017 FAA AIP entitlement to the City of Tracy. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: C January 20, 2017 City of Hutchinson Hutchinson Municipal Airport — Butler Field Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager CC: Matt Jaunich, City Administrator Kent Exner, DPW/City Engineer RE: Transfer of 2017 FAA Entitlement to City of Tracy The transfer of $93,000 of 2017 FAA entitlements from the City of Hutchinson to the City of Tracy was discussed at the January 19, 2017 Airport Commission meeting. The Commission voted unanimously to recommend the transfer. Hutchinson received a request for a transfer to help them with a project underway at their airport in 2017. Hutchinson has no federal project in 2017. In 2009, Hutchinson had requested a $93,000 transfer of 2009 FAA entitlements from Tracy. This was used to help in the construction of Hangar 91720. This is the hangar located next to the maintenance hangar, which was formerly utilized by Life Link III Air Medical, now utilized by ASI Jet, the FBO. When Hutchinson received this transfer, a willingness to reciprocate if Tracy was in the situation of needing a transfer was indicated. Two options were considered. 1) discount the transfer using the Engineering News Record construction cost index, considering the length of time between requests, if Tracy was not in a position to reciprocate, or; 2) if Tracy were able to reciprocate for a 2018 Hutchinson project, to proceed with the full amount of the transfer. I contacted Bollig Engineering, Tracy's airport engineers asking if it would be possible for Tracy to reciprocate for a 2018 Hutchinson project. Bollig indicated that would be possible, but that they would also have need in the future due to an upcoming apron project they are considering. These transfers appear to be workable for both parties. 4h) U.S. Department of Transportation Federal Aviation Administration AGREEMENT FOR TRANSFER OF ENTITLEMENTS In accordance with section 47117(c)(2) of Title 49 U.S.C. (hereinafter called the "Act). City of Hutchinson, Minnesota (Name of Transferor Sponsor) Hereby waives receipt of the following amount of funds apportioned to it for each fiscal year specified under section 47114(c) or 47114(d)(3)(A) of the Act. Amount Fiscal Year $ 93,000 2017 $ 20 $ 20 TOTAL $ 93,000 On the condition that the Federal Aviation Administration makes the waived amount available to: City of Tracy, Minnesota (Name of Transferee Sponsor) for eligible projects under section 47104(a) Act. This waiver shall expire on earlier of 09/30/2017 (date) or when the availability of apportioned funds would lapse under section 47117(b) of the Act. FOR THE UNITED STATES OF AMERICA FEDERAL AVIATION ADMINISTRATION (Signature) (Typed Name) (Title) FOR City of Hutchinson, Minnesota (Signature) (Typed Name) (Title) (Date) (Date) CERTIFICATE OF SPONSOR'S ATTORNEY I, acting as Attorney for the Sponsor do hereby certify: That I have examined the foregoing Agreement and find that the Sponsor has been duly authorized to make such transfer and that the execution thereof is in all respects due and proper and in accordance with the laws of the State of Montana and the Act Dated at this day of , By (Signature of Sponsor's Attorney) FAA Form 5100-110 (10/89) HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Calling a Special Workshop Meeting to Discuss the 2017 Goals and Objectives Department: Administration LICENSE SECTION Meeting Date: 2/14/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Myself and the Department Directors would like to have a workshop session with the City Council to discuss the City's 2017 Goals and Objectives. We could easily schedule it for 4 p.m. before our next council meeting (February 28), but I don't want to always assume that is ideal for everyone. Meeting before our next council meeting will work, but I'm open for other suggestions as well. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting to discuss the 2017 City Goals and Objectives Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Snow Removal -Ice Control by the numbers JANUARY 2017 2016 2015 2014 Days with operations 14 17 9 25 Actual snowfall (inches) 4.91 1.9 3.8 14.1 Average snowfall (inches) 8.51 8.5 8.5 8.5 Days with below 00 temps 10 9 8 20 Actual average high temp 26 23 26 18 Actual average low temp 13 81 11 -4 Average high temp 23 231 23 23 Average low temp 31 31 3 1 3 City employees utilized 18 17 16 18 Contractors utilized 7 3 - 7 Total personnel hours 556.25 269.25 281.25 1,115.00 City equipment units used 21 20 21 25 Contractor equipment units used 7 3 - 8 Total equipment hours 563.25 269.25 281.25 1,140.00 Gallons of fuel used 1,549.60 868.71 943.00 3,283.20 Salt brine used (gallons) 3,610.00 2,000.00 2,420.00 1,930.00 Sand -Salt used (tons) 273.15 184.50 272.30 439.05 De-icing salt used (tons) 51.90 30.60 23.10 6.60 01/01/17 1 Personnel Equip 301 High Low 01/02/17 Sanding 5 10.00 5 Operators hours 400.00 hours 7.90 Salt brine Sand/Salt De-icesaft temp temp Precip Snow Date Description (ea) (hrs) Equip (ea) (hrs) Fuel (gal) (gal) (ton) (ton) (F) (F) (in.) (in.) 01/01/17 1 1 301 17 01/02/17 Sanding 5 10.00 5 10.00 10.00 400.00 40.75 7.90 32 28 01/03/17 Sanding 5 13.50 5 13.50 49.00 300.00 38.65 31 -2 01/04117 1 -8 010/17 -1 -10 011©6/17 6 -13 01/07/17 6 -7 01/08/17 19 -9 01/09/17 Sanding 5 9.00 5 9.00 6.00 375.00 47.50 7.25 25 9 0.08 0.90 01/10/17 Plow & sand 16 102.50 16 102.50 285.50 580.00 49.15 7.55 28 2 0.10 2.00 01/11/17 Plow & sand 16 110.00 16 110.00 345.00 425.00 39.95 5.90 9 3 01/12/17 Plow & cleanup 23 130.00 24 135.50 309.10 425.00 20.60 3.00 12 -9 01/13/17 Cleanup & sand 9 28.25 8 28.25 102.50 350.00 36.55 7.00 11 -13 01/14/17 17 -2 01.115117 31 -4 01/16/17 32 9 01/17/17 Cleanup 6 16.25 6 16.25 71.00 32 23 01/18/17 Cleanup 4 7.00 5 8.50 40.00 391 21 01/19/17 38 29 01/20/17 Cleanup 2 5.00 2 5.00 36 34 0.10 01/21/17 37 34 0.03 01/22/17 371 33 01/23/17 Cleanup 3 17.50 3 17.50 10.00 331 32 01/24/17 321 31 01/25/17 Plow & sand 16 74.50 16 74.50 229.00 475.00 13.30 32 28 0.10 2.00 01/26/17 Plow & sand 11 31.75 12 31.75 87.50 280.00 28 24 01/27/171 31 22 01/28/171 28 24 01/29/17 30 18 01/30/17 42 20 01/31/17 Sanding 1 1.00 1 1.00 5.00 38 31 Month: 10 days below zero; Season: 17 days below zero JANUARY 14 556.25 23 563.25 1,549.60 3,610.00 273.15 51.90 26 13 0.41 4.90 23 3 Avg temp Average month snowfall 8.50 SEASON TO -DATE (NOV-JAM) 32 1,305 1,324 3,512 6,205 552 109 5.3 16.6 HOURS EQUIP # YEAR MAKE DESCRIPTION SNOW ATTACH Nov. 2016 Dec. 2016 Jan. 2017 Feb. 2017 Mar. 2017 Apr. 2017 Total U¢ht Trucks 1 PARK-497-TK3 LTK 2011 Ford Pickup, 3/4 ton 4x4 Snowplow I 2 PARK-221-TKI LTK 2009 Ford Pickup, 1/2 ton 4x4 Snowplow 1.25 41.00 29.25 71.50 3 STRT-156-TK1 LTK 1999 Ford Truck, 1 ton 4x4 w/ dump box Snowplow j 4 1 STRT-170-TK1 LTK 2008 Ford Pickup, 1 ton 4x4 Snowplow 16.00 12.50 28.50 5 STRT-660-TK1 LTK 2004 Ford Pickup, 1 ton 44 Snowplow 4.50 4.50 Snowplow Trucks 1 STRT-115-HTK HTK 1996 Ford Truck, S/A w/ dump box Snowplow, wing, sander 5.50 32.50 39.50 77.50 2 STRT-441-HTK HTK 2005 Ford Truck, S/A w/ hooklift Snowplow, wing, sander 5.50 28.00 32.75 66.25 3 STRT-522-HTK HTK 2003 Mack Truck, S/A w/ dump box Snowplow, wing, sander 5.00 41.75 5.00 51.75 4 STRT-613-HTK HTK 1999 Mack Truck, S/A w/ dump box Snowplow, wing, sander, underbody 5.50 32.00 47.25 84.75 5 STRT-658-HTK HTK 1992 Ford Truck, S/A w/ dump box Snowplow, wing TRC 13.00 36.50 49.50 6 STRT-781-HTK HTK 2005 Ford Truck, S/A w/ hooklift Snowplow, wing, sander 3.75 3.75 7 STRT-812-HTK HTK I 2014 Mack Truck, S/A w/ dump box Isnowplow. win& sander 5.75 33.25 27.00 66.00 8 STRT-894-HTK I HTK I 2007 Freightliner ITruck, S/A w/ dump box ISnowplow, wing, sander, underbody 5.50 16.00 35.00 56.50 Skid steer Loaders (4 ea.) 1 CEMT-412-SKD SKD 2011 Bobcat Toolcat Snowplow, blower 2.00 8.50 1 5.50 16.00 2 PARK-032-SKD 21.00 2006 Bobcat Skid steer, 5250 & Toolcat Snowplow, blower 5.25 42.75 1 42.50 90.50 3 PARK-211-SKD -SKID SKI) 2009 Bobcat Skid steer, 5250 ISnowplow, blower 43.75 30.75 74.50 4PARK-370-SKD SKID I 2004 Bobcat Toolcat Snowplow, blower Tractors[4 ea.J 1 AIRP-055-TRC TRC 20121 New Holland Tractor. TV6070 HLA snow wing, snow blower 6.00 38.00 21.00 65.00 2 PARK -357 -TRC TRC 2013 John Deere Tractor, 4720 Snow blower jWheel loader, 621D Snowplow, wing 6.00 28.50 31.25 65.75 6 STRT-969-LDR 3 STRT-390-HEQ TRC 2006 Trackless Tractor. MT5 Snow blower, plow 3.00 3.00 4 STV,/T-013-TRC TRC 2016 John Deere Tractor, 6125R HLA snow wing 8.00 28.00 12.50 48.50 5 STWT-0I4-TRC TRC 2016 John Deere Tractor, 6125R HLA snow wing 7.50 40.00 29.50 77.00 6 STWf-184-TRC TRC 2016 John Deere Tractor, 6125R HLA snow wing 28.00 20.00 48.00 Wheel Loaders (6 ea.] 1 COMP-925-LDR LDR 2013 Case Wheel loader, 621F Snowblower 4 STRT-447-LDR LDR 1 2001 Case Wheel loader, 621C Snowplow, wing 6.00 32.50 26.50 65.00 5 STRT-750-LDR LDR 1 2003 Case jWheel loader, 621D Snowplow, wing 6.00 28.50 31.25 65.75 6 STRT-969-LDR LDR 1 2003 Case lWheel loader, 621D Snowplow, wing 6.00 34.50 34.25 74.75 Heavy Equipment [1 ea.) 1 STRT-116-HEQ I HEQ 12015 1 Fair Mfg ISnow blower jWheel loader 11.50 7.00 18.50 Snow Hauling Trucks 1 McLeod Co. Tandem HTK Mack Truck, T/A w/ dump box none 3.00 3.00 2 STRT-972-HTK HTK 1997 Mack Truck, T/A w/ dump box none 6.00 2.50 8.50 Contractors Hansen Gravel none 35.50 13.50 49.00 Contractors Hanson & Vasek none 11.00 11.00 Contractors Juul Contracting none 16.00 9.00 25.00 Contractors Kosek, Jeff none I 1 11.00 9.00 1 k 20.00 80.75 679.50 563.25 1,323.50 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Employee Department Primary role Nov. 2016 Dec. 2016 Jan. 2017 Feb. 2017 Mar. 2017 Apr. 2017 Total Burmeister, Jerome I PW - Operations Route SW1 5.50 36.00 35.00 1 76.50 Carter, Randy JPRCE Schools, PRCE, trails Juul 41.00 34.00 1 75.00 Carter, Ron PRCE Schools, PRCE, trails 7.50 45.00 29.50 82.00 Dehn, Pete PW - Operations Route SW2 5.50 38.00 48.75 92.25 Ebert, Dick PW - Operations Route SE1 5.75 33.25 24.50 63.50 Fenske. Bruce PW - Operations Isnow Removal, Routes 6.00 26.00 22.25 54.25 Franek, Cory PW - Wastewater lRoutes, Snow Removal 3.50 3.50 Hutton, Chris PRCE I Downtown, Schools, PRCE 6.50 43.75 34.00 84.25 Inselmann, Eric PW - Operations Routes, Snow Removal 6.00 32.50 33.00 71.50 Magnusson, Brian PRCE Downtown, Schools, PRCE 12.00 12.50 24.50 Navratil, Jim PW - Water Downtown W 28.00 18.00 46.00 Olson, John PW - Operations Airport 6.00 38.00 23.00 67.00 Schelitzche, Jay PRCE ISchools, PRCE, trails 37.75 34.50 72.25 Schuette, Donovan PW - Operations Downtown E 8.00 28.00 12.50 48.50 Telecky, Dave PW - Operations Route NEI 7.00 50.25 47.00 j 104.25 Thompson, DeNeil PW - Operations Route NW1 5.50 43.50 49.50 98.50 Trnka, Jemes PW - Operations Cul-de-sac, dead ends { 6.00 37.00 44.25 87.25 Wichterman, Ken PW - Operations I Downtown route { 5.50 24.50 19.00 49.00 Hansen Gravel Contract snow haul Snow removal 35.50 13.50 49.00 Hanson - Vasek Contract snow haul Snow removal 11.00 11.00 Juul Contract snow haul Snow removal 16.00 9.00 25.00 Kosek Contract snow haul Snow removal { 11.00 9.00 { 20.00 TOTAL PERSONNEL HOURS 80.75 668.00 556.25 ��� _,3J�.�0 Sidewalk Snow Removal Monthly Report January 2017 Monthly Summary of Sidewalk Snow Removal Noncompliance A summary of sidewalk snow removal notices left at properties not in compliance with Chapter 90.01 Ice and Snow on Public Sidewalks, of the Hutchinson City Code of Ordinances can be found below. 24 hours were given to those receiving notice to remove snow deposited onto the public sidewalk. Number of properties that received snow removal notice 7 Number of properties cleared by City order 3 Number of properties pending compliance at month's end 0 Properties that were ordered to be cleared by the City House Street Quadrant Property Owner City PID Julie Schuettpelz 564 Lynn Rd SW 5100 Vega Ave 01-116-30-09-0020 New Germany, MN 55336 Clinton Scherping 338 4th Ave SE 18491 CSAH 15 06-116-29-05-0350 Dassel, MN 55325 Vineyard United Methodist 444 Larson St SW 444 Larson St SW 01-116-30-06-0370 Hutchinson, MN 55350 Terry Bakke 605 Main St S 20755 Hwy 15 N 06-116-29-11-0670 Hutchinson, MN 55350 Elena Volkov 542 Adams St SE 743 Grove St SW 06-116-29-07-0720 Hutchinson, MN 55350 Venjamin Verstyak 570 Adams St SE 570 Adams St SE 06-116-29-10-0020 Hutchinson, MN 55350 Elena Volkov 542 Adams St SE 743 Grove St SW 06-116-29-07-0720 Hutchinson, MN 55350