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cp01-10-2017CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA Hutchinson City Center ll l Hassan Street S Hutchinson, MN 55350-2522 320.587-5151IFax 320-2344240 NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, January 10, 2017 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, January 10, 2017, in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • Review Ordinance No. 16-764 — Telecommunications Ordinance Revisions • Review Ordinance No. 16-765 — Use of Public Right -of -Way Ordinance Revisions DATED: January 4, 2017 POSTED: City Center - Prirl[Ld on rccys [W patxr - Matthe Jaunich, City Ad ' lstrator HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JANUARY 10, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — River of Hope 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14677 — Resolution Accepting Cash Donation from the William Main Estate to Hutchinson Fire Department (b) Proclamation — "One Book, One Community" PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of December 27, 2016 (b) Workshop Meeting of December 27, 2016 CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 14676 - Resolution In Support of Appleton Prison (b) Consideration for Approval of Letter of Support for McLeod County Historic Preservation Director Position (c) Consideration for Approval of Senior Advisory Board Appointments/Reappointments 1. Reappoint Curt Dahl to January 2020 2. Reappoint Darlene Kenning to January 2020 3. Appoint Jeanette Meyer to January 2020 CITY COUNCIL AGENDA JANUARY 10, 2017 (d) Consideration for Approval of Issuing Short -Term Gambling License to 3M Club on April 1, May 2, and September 23, 2017 (e) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota Deer Hunters' Association on April 1, 2017 (f) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Rotary Foundation on April 21, 2017 (g) Consideration for Approval of Issuing Caterer's Permit to Busties Inc. at Hutchinson Event Center on March 11, 2017 (h) Claims, Appropriations and Contract Payments — Check Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Check Register B PUBLIC HEARINGS (6:00 P.M.) - NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS 9. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) 10. APPROVE/DENY ORDINANCE NO. 16-768 — AN ORDINANCE VACATING DRAINAGE AND UTILITY EASEMENTS LOCATED IN ISLAND VIEW HEIGHTS SIXTH ADDITON WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) NEW BUSINESS 11. APPROVE/DENY TRANSPORTATION ALTERNATIVES PROGRAM (TAP) FUND APPLICATION — TRUNK HWY 7/22 AND MONTANA STREET TRAIL CROSSING 12. APPROVE/DENY SETTING PUBLIC HEARING FOR HUTCHINSON POLICE DEPARTMENT BODY CAMERA PROGRAM GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 2 CITY COUNCIL AGENDA JANUARY 10, 2017 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �al City Snow Removal and Ice Control Report — November/December 2016 b Sidewalk Snow Removal Monthly Report for December 2016 (c) Planning, Zoning, Building Department Quarterly Report MISCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Resolution 14677 Approving Cash Donation Department: Finance LICENSE SECTION Meeting Date: 1/10/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Recognition of Gifts/Donations Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The William Main estate has donated $45 to the Hutchinson Fire Department. The donation was made without any specific designation and will be used toward general equipment purchases. BOARD ACTION REQUESTED: Approve Resolution No. 14677; approving the cash donation. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14677 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following person or entity has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Donation Date William Main $45.00 12/23/2016 WHEREAS, such donation has been contributed to the Hutchinson Fire department as a donation for general purposes. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 10th day of January 2017. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor r4 PROCLAMATION Whereas: The City of Hutchinson believes connecting citizens as individuals in a common purpose is a powerful means of building a stronger community, Whereas: The City of Hutchinson believes strong communities create a stable and supportive society, Whereas: The City of Hutchinson believes citizens of all ages who feel a sense of belonging tend to lead happier and healthier lives, Whereas: The City of Hutchinson recognizes that the Heart of Hutch "One Book, One Community" choice of Daniel James Brown's Under a Flaming Sky expand a sense of community through a wide-ranging discussion. Now, Therefore, 1, Gary Forcier, Mayor of Hutchinson, Minnesota, do hereby proclaim the month of January 2017 as Heart of Hutch "One Book, One Community" Month IN WITNESS WHEREOF, I have hereunto set my hand this 10th day of January, 2017. Gary T. Forcier, Mayor City of Hutchinson, Minnesota HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, DECEMBER 27, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that he would like to add Resolution No. 14671 to the agenda under 4(b). The Resolution is to accept a $1000 donation to the fire department from Village Ranch. Motion by Czmowski, second by Arndt, to approve the agenda with the addition noted above. Motion carried unanimously. 2. INVOCATION — Due to the absence of the pastor, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Mayor Forcier commented that tonight is Bill Arndt's last Council meeting as his term is complete. (a) Resolution No. 14668 — Resolution Accepting Donation from William & Burdella Main for Law Enforcement Memorial Park (b) Resolution No. 14671 — Resolution Accepting Donation from Village Range to Hutchinson Fire Department Matt Jaunich noted that the donation from the Mains is for $200 to the police department for the Law Enforcement Memorial Park. The donation from the Village Ranch is $1000 to the fire department. The fire department intends to use the donation to help pay for the newest and safest technology in firefighting hoods. Motion by Lofdahl, second by Christensen, to approve Resolution Nos. 14668 and 14671. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL Doreen Smithers, 526 Adams Street, presented before the Council. Ms. Smithers asked about alley improvements to the 500 block of Adams Street. Kent Exner, City Engineer, noted that 5 Avenue SE improvements are slated for 2019, however stormwater utility funds can be used next year to cut into the pipe in the alleyway to help with drainage issues in the alley. There will need to be permission from a property owner as part of this. This CITY COUNCIL MINUTES DECEMBER 27, 2016 new pipe is scheduled to be put in in the summer of 2017. 6. APPROVAL OF MINUTES (a) Regular Meeting of December 13, 2016 (b) Workshop Meeting of December 13, 2016 Motion by Christensen, second by Lofdahl, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of 2017 License Renewals (b) Consideration for Approval of Resolution No. 14669 — Resolution Adopting Findings of Fact and Reasons for Approval of a Lot Split at 406, 410 and 540 3r Avenue NW with Favorable Planning Commission Recommendation (c) Consideration for Approval of Out of State Travel for Dan Jochum to Attend the National Planning Conference in New York City from May 5 — 9, 2017 (d) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on February 3 & 4, 2017, at McLeod County Fairgrounds (e) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Pheasants Forever on March 11, 2017, at McLeod County Fairgrounds (f) Consideration for Approval of Board Appointments/Reappointments 1. Don Martinez to Hutchinson Utilities Commission to December 2018 (fill Donna Luhring's term) 2. Monty Morrow to Hutchinson Utilities Commission to December 2021 3. Mark Girard to Hutchinson Utilities Commission to December 2021 4. Kristine Leuze to Library Board to April 2017 (fill Jon Ross's term) (g) Consideration for Approval of Change Order No. 2 — Letting No. 1, Project No. 17-01 (Denver Avenue SE Extension) (h) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Arndt, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) - NONE purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communication from other entities.) UNFINISHED BUSINESS 2 CITY COUNCIL MINUTES DECEMBER 27, 2016 NEW BUSINESS 8. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR JANUARY 10, 2017) Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that this proposed ordinance changes tree plantings from a rate of at least one tree per 800 square feet of landscaping area to one tree per 1750 square feet of area not hard -surfaced (building, pavement, or other impervious surface) and it changes the minimum size of planted trees from two inches to 1.5 inches caliper. Motion by Czmowski, second by Christensen, to waive first reading and set second reading and adoption of Ordinance No. 16-767 for January 10, 2017. Motion carried unanimously. 9. APPROVE/DENY ORDINANCE NO. 16-768 — AN ORDINANCE VACATING DRAINAGE AND UTILITY EASEMENTS LOCATED IN ISLAND VIEW HEIGHTS SIXTH ADDITON WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR JANUARY 10, 2017) Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that the applicant associated with this project is seeking to vacate the drainage and utility easements for Island View Height Sixth Addition, Block 1, Lots 16 and 17 in order to combine these lots into one new lot. This is occurring through a plat — Nokes Addition to Island View Heights which the Council has previously approved. The new lot created through the plat will have all of the needed drainage and utility easements in place. The vacation of the easements is required to be done by ordinance. Motion by Arndt, second by Lofdahl, to waive first reading and set second reading and adoption of Ordinance No. 16-768 for January 10, 2017. Motion carried unanimously. 10. APPROVE/DENY RESOLUTION NOS. 14658 — 14667 — ADOPTING 2017 CITY OF HUTCHINSON BUDGETS AND TAX LEVIES Andy Reid, Finance Director, presented before the Council. Mr. Reid reviewed and provided detail on all of the city budgets and tax levies that the Council had reviewed previously. No changes have been made to the budgets that have been previously provided to the Council. The budgets included the liquor fund, water, sewer, storm water utility, refuse, compost, and general fund. The levies included the City's general fund and debt levy, HRA and EDA. The general fund levy has a 4% increase from 2016 and the debt levy sees no increase from 2016. While the tax levy is budgeted to increase 4%, the City tax bill on the median home should actually decrease slightly due to the increasing tax capacity. Motion by Arndt, second by Lofdahl, to approve Resolution No. 14658. Motion carried unanimously. Motion by Czmowski, second by Christensen, to approve Resolution Nos. 14659-14664 City budgets. Motion carried unanimously. Motion by Lofdahl, second by Christensen, to approve Resolution No. 14665 — 2017 Final Tax Levy for City of Hutchinson. Motion carried unanimously. Motion by Arndt, second by Christensen, to approve Resolution No. 14666 — 2017 Final Tax Levy for Hutchinson Redevelopment Authority. Motion carried unanimously. Motion by Lofdahl, second by Christensen, to approve Resolution No. 14667 — 2017 Final Tax Levy for Hutchinson Economic Development Authority. Motion carried unanimously. CITY COUNCIL MINUTES DECEMBER 27, 2016 11. APPROVE/DENY ADOPTION OF FIVE-YEAR CAPITAL IMPROVEMENT PLAN Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that this document is presented annually to the Council itemizing the capital projects that are planned for the next five years. This plan serves as a guide that lays out on-going capital expenditures and the potential funding sources for those expenditures. This plan is meant as a guide for the Council and management but does not give authorization for the projects until formally approved based on purchasing authorization thresholds. This is a fluid document that is updated annually with some projects getting pushed back to later years, or moving up to earlier years or dropping off the plan entirely. A few minor changes have been made since the truth in taxation hearing. Motion by Czmowski, second by Forcier, to approve adoption of five-year capital improvement plan. Motion carried unanimously. 12. APPROVE/DENY 2017-2020 MOSQUITO MANAGEMENT PROFESSIONAL SERVICES AGREEMENT John Olson, Public Works Manager, presented before the Council. The proposed contract includes the same components and pricing that were included in the 2015-2016 amended contract. This includes $295/month for mosquito traps, surveillance and monitoring; $25/site for larvae control per site; $3500/treatment for ULV treatments on Wednesday evenings; and $225/event for barrier treatments (community events). The contract includes six scheduled ULV treatments and seven unscheduled ULV treatments. Mr. Olson noted that Clarke's pricing has remained stable and they have been responsive to the needs of the City. Motion by Christensen, second by Forcier, to approve 2017-2020 mosquito management professional services agreement. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �a) 2016 Residential Leaf Vacuum Service Annual Report b) Hutchinson Housing & Redevelopment Authority Board Minutes from November 15, 2016 �c) City of Hutchinson Financial Report and Investment Report from November 2016 d) Library Board Minutes from November 28, 2016 John Olson provided a review of the 2016 residential leaf vacuum service, including statistics and variables related to the program. NHSCELLANEOUS 14. STAFF UPDATES Kent Exner — Mr. Exner reminded the Council that the next Resource Allocation Committee meeting is scheduled for January 3, 2017, at 4:00 p.m.; Mr. Exner also noted that MnDOT has approved the engineering design concept for the Hwy 7/Montana Trail Pedestrian Crossing. This allows for staff to apply for federal aid dollars which is due on January 13, 2016. Matt Jaunich — Mr. Jaunich reminded the Council that City offices will be closed January 2, .19 CITY COUNCIL MINUTES DECEMBER 27, 2016 2016, in observance of New Years' Day; The Council's organizational meeting is scheduled for January 3, 2017, at 9:00 a.m.; Mr. Jaunich also reminded the Council that if there is any interest in attending the LMC Elected Official Conference at end of January they should let him know. 15. COUNCIL/MAYOR UPDATE All Council Members thanked Council Member Arndt for his years of service. ADJOURNMENT Motion by Arndt, second by Christensen, to adjourn at 6:35 p.m. Motion carried unanimously. 5 HUTCHINSON CITY COUNCIL SPECIAL WORKSHOP MEETING MINUTES TUESDAY, DECEMBER 27, 2016 AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Mary Christensen, Bill Arndt and John Lofdahl. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney and other city directors. DISCUSSION/REVIEW ITEMS 2. Review of 2016 Compensation Study Matt Jaunich, City Administrator, provided a presentation on the final analysis and results of the 2016 compensation study that was completed by Keystone Compensation Group. The presentation consisted of the following: objectives of the study, job evaluation, Hutchinson's compensation strategy, overview of market analysis and results, important changes to the City's compensation program, 2016 & 2017 salary structures, exhibits for results of compensation analytics and recap/questions. The study objectives consisted of reviewing and revising job descriptions including interview employees; evaluating City jobs and confirm internal equity; conducting a competitive market analysis for City's compensation program; calibrating/revising current salary structure based on market and internal job evaluation; estimating the budget impact for implementing new ranges and the strategic objectives included enabling the City to retain and attract qualified talent and being complaint with the Local Government Pay Equity Act. Mr. Jaunich also reviewed the process used in the study which included job descriptions being reviewed and updated and the consultant conducting job interviews with representative employees for each job to confirm duties; department heads provided feedback about the current compensation program; consultant evaluated all jobs using the Keystone Job Leveling System and assigned job grades; department heads reviewed their departmental grade and the consultant and administration jointly worked on resolving questions about job calibration; consultant used the market peer group government agencies to prepare the market summary statistics; benchmark base pay data was collected from market jurisdictions and reviewed for quality of job matching; consultant used the combination of the job evaluation results and market analysis to create the new salary ranges to establish internal equity while maintaining a competitive market position; assigned salary grades to all jobs and prepared various comparisons and analytics to illustrate the impact of the new salary structure and developed an estimate for the financial impact of the new salary ranges and the consultant reviewed preliminary study results with administration and subsequently met with department heads collectively to review the results. Mr. Jaunich reviewed the job evaluation characteristics and elements of jobs to establish the relative job hierarchy within the City. The purpose of evaluating jobs is to compare different characteristics or elements of jobs in order to establish a job ranking. The Keystone system provides logical and systematic steps to reduce the subjectivity of judging job value. It also provides more consistency in how jobs are assigned to grades. Therefore the process of job evaluation can be characterized as systematic method, evaluating jobs, repeatable process, relative hierarchy, job worth, and within organization. Mr. Jaunich reviewed the five factors each job was weighed against in the study: knowledge, skills & competence, responsibility & accountability, job complexity, contacts & interpersonal skills and working conditions. Mr. Jaunich reviewed the compensation strategies used for the City to compete for talent in the marketplace. These strategies were based on the following: 1. What is the City's market for talent? Who does the City compete with? 2. Where does the City intend to position its pay program relative to the market? 3. What does the City intend to pay for? 4. How does the City administer its pay program and grant pay increases? Mr. Jaunich reviewed the market used for the study which included 29 cities and counties comparable in size, type of services delivered and where the City's talent pool exists. Mr. Jaunich also reviewed the benchmarking used for the City compensation process. 90% of City jobs were benchmarked within the defined market. Benchmark jobs cover 88% of City incumbents. Actual pay for City employees is at 104.3% of the market. Overall, the City's pay program is competitive and requires some internal and external alignment. The City is paying employees competitively with the market. All jobs have been accurately calibrated internally and with the market. The range maximum increased to 20% above the midpoint up from 15% in the old structure. The midpoint is set at 100% of the market median vs. 97.5% of the market in the old structure. The range minimum remains at 80% of the midpoint. More competitive and slightly wider ranges are in place to attract and retain qualified talent. Mr. Jaunich noted that for implementation in 2017, employee pay rates will be placed on the new pay grid based on the 2016 year-end pay rates. No increases in pay will result except for the following: the pay rates for five employees with rates below the new 2017 minimums will be increased to the 2017 minimum rate with a small budget impact estimated at $9000; three employees have current pay rates above the new maximums; 82% of City positions will realize an earnings potential increase with the grade replacement. Mr. Jaunich noted that an updated pay for performance system is being designed. Merit increases are determined by current actual pay within the range and performance level. General discussion was held regarding lump sum payments for those employees that are maxed out on the pay grid. Mr. Jaunich reviewed the current position classification table that has 19 grades. The proposed position classification table has 16 grades. Mr. Jaunich also reviewed the current pay grid structure as well as the proposed pay grid structure which moves 2.5%. Lastly, Mr. Jaunich reviewed the exhibits used in the compensation analytics. Administration will be requesting that the Council accept the results of the study and establish the 2017 proposed classification table and pay grid at a later date. Mr. Jaunich is also suggesting that the wage committee review the study information as well. Motion by Christensen, second by Lofdahl, to adjourn at 5:05 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Resolution 14676 -- Supporting the Appleton Prison Department: Administration LICENSE SECTION Meeting Date: 1/10/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: During the 2016 Legislature, Swift County, in partnership with the City of Appleton, promoted legislation to reopen the Prairie Correctional Facility, a vacant 1,600-bed prison in Appleton, MN, as a solution to the State of Minnesota's lack of facilities to house the growing inmate population — the "Appleton Option." It's estimated that 350 people from 24 surrounding counties worked at the Appleton prison when it was in use, generating more than $15 million for the regional economy. Last March, the City showed its support for this legislation by adopting a "resolution of support" on the Appleton Prison. That resolution of support noted that the City supported an effort to have the State of Minnesota lease and operate the Appleton prison with State of Minnesota public employees. We have once again received a request from the Swift County Administrator to consider another resolution of support for the 2017 Legislative session. That resolution has been included in the council packet for your consideration. Please refer to www.appletonoption.org for additional information. BOARD ACTION REQUESTED: Approve (or Deny) the resolution of support Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14676 A RESOLUTION SUPPORTING THE DEPARTMENT OF CORRECTIONS LEASE AND OPERATION OF THE PRAIRIE CORRECTIONAL FACILITY IN APPLETON WHEREAS, on March 8, 2016 the Hutchinson City Council provided a resolution of support for a proposal for the State of Minnesota to lease and operate the Appleton prison with State of Minnesota public employees; and WHEREAS, according to the Minnesota Department of Corrections, the State of Minnesota's prison population exceeds capacity; and WHEREAS, the Minnesota Department of Corrections is housing over 500 inmates in county jails where they cannot receive critical rehabilitation services available in State correctional facilities; and WHEREAS, the Minnesota Department of Corrections projects the State of Minnesota's prison population will grow by at least and additional 500 inmates by the year 2020; and WHEREAS, the State of Minnesota will continue to face financial challenges such as interest, debt service, maintenance, and annual operating costs associated with any new facility construction and/or maintenance of existing, aging facilities; and WHEREAS, the City of Appleton is home to a vacant and well-maintained prison facility with adequate space to meet the Department of Corrections' current and future needs; and WHEREAS, up to 350 people from 24 surrounding counties worked at the Appleton prison when it was in use, generating an estimated $15.2 million for the regional economy; and WHEREAS, many ancillary businesses in the region and their workers benefitted when the Appleton prison was in use; and WHEREAS, the region offers robust infrastructure to provide rehabilitation services for State of Minnesota inmates and a great quality of life for working families; and WHEREAS, the cost to the State of Minnesota to lease the Appleton prison is estimated to be $6-8 million per year, plus annual operating costs — substantially lower than constructing and maintaining new, permanent correctional facilities; and WHEREAS, it is practical that the State of Minnesota do its due diligence to fairly consider the costs associated with leasing and operating the Appleton prison before constructing new, permanent correctional facilities; NOW THEREFORE BE IT RESOLVED, that on the 10th Day of January 2017, the Hutchinson City Council once again declares its support for a proposal for the State of Minnesota to lease and operate the Appleton prison with State of Minnesota public employees to provide much-needed jobs and economic development for the people of West Central Minnesota and to provide effective rehabilitation services for inmates needed to reduce recidivism. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 10m DAY OF JANUARY, 2017 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Letter of Support for McLeod County Historic Partnership Director Position Department: Administration LICENSE SECTION Meeting Date: 1/10/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In May of 2016, the City approved of a letter of support for a proposed new Historic Partnership Community Outreach Director position. The McLeod County Historic Partnership is once again seeking a letter of support from the City on this position. The letter of support is attached and would ask the County to help fund this position. The proposed benefits of the position are listed within the letter. The expected costs of the position for 2017 is about $26,500. A copy of the email requesting our support, the proposed costs of the positions, and the letter of support are attached. BOARD ACTION REQUESTED: Approval of sending out a letter of support for the McLeod County Historic Partnership Community Outreach Director Position Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Matt Jaunich From: Monica Wehler <rnchpdirector@grnaiLcom> Sent; Monday, January 02, 2017 3:21 PM To: Matt Jaunich Subject: MCHP- city council Greetings and Happy New Year! Thank you for your past show of support for the McLeod County Historic Partnership by signing a letter of support to be presented to the county board. We're hoping you can do the same for us in the new year. In 2015, we have completed all of the steps required to officially establish ourselves as a nonprofit, and have begun our work by securing grants for our current member groups, and working on grants to reach out beyond oui- current memberships to benefit other communities in the county. Historic Hutchinson received funds for the first stake in a project to record and preserve some 100 year old graffiti in the railroad depot. Glencoe Historic Preservation Society has received funds to restore and preserve a stone sign from one oftheir earliest schools, Henry Hill school. We have two more grants that will be submitted mid-January, which will benefit our current and future partners, as well as create digital access to local histories that are held by the citizens of McLeod county who are passionate about their own towns' histories. In 2017. we hope to begin plans for county -wide historic signage, as well as a project that is dear to my heart: teaching kids county -wide about their local history, in a fun and engaging summer program (that would, ideally, become an annual program). I've attached a copy of the letter of support that you previously signed, with hopes that you will sign this one as well. and send it on directly to your county commissioner. We'll be meeting with them on January 17 to decide whether MCHP will receive county funding in 2017, and be allowed to continue on. We'd greatly appreciate the show ol'support by sending this letter and any other communications with the commissioners you'd be willing to make. Thanks much, and 1 look forward to continuing to work with Hutchinson in the future, Monica Monica Wehler Director Nlcl,eod County Historic Partnership 320-455-1840 rnchpdirector@)gmail.com McLEOD COUNTY HISTORIC PARTNERSHIP DIRECTOR WAGES FOR 2017 WAGES HRS/WEE K HOURLY WAGE BASE WAGES WEEKS PER YEAR ANNUAL TOTAL WAGES TAXES TAX RATE: FICA & SUTA TAXES TOTAL WAGES & TAXES AMOUNT 31.5 $ 15.00 $ 472.50 52 $ 24,570.00 7.85% $ 1,928.75 $ 26,498.75 McLeod County Historic Partnership Community Outreach Director: City of Hutchinson Letter of Support This letter is to affirm that the City Council / Local Governments would support McLeod County funding for a McLeod County Historic Partnership Community Outreach Director position that could provide the following benefits to our local community historical group and/or local sections of government. Benefits/Support offered to city Governments: • Preservation advice for city records, photos, archives, etc. • Preservation advice for historic structures • Historical advice on programming and city planning • Advice on grant availability for city preservation projects • Advice and research assistance on available specialists, materials, technology, etc. for city historical projects Benefits/Support offered to local historical community groups: • Organizational management - create organization name, board structure, meeting structure, election of officers, etc. • Creation of organic documents including bylaws, Articles of Incorporation, strategic plan • Member recruitment • Fundraising support • Marketing - creating a community presence and promote organization • Prioritizing goals for the organization • Help in obtaining 501c3 status • Research and guidance on potential grant availability The McLeod County Historic Partnership Director would be an added benefit to the Community of Hutchinson, MN and supported by the 2016/2017 City Council Members. Organization: City of Hutchinson, MN Signature: Date: HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-ft Agenda Item: Short-Term Gambling Licenses - 3M Club Department: Administration LICENSE SECTION Meeting Date: 1/7/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The 3M Club has submitted a short-term gambling license application into administration for review and processing. The application is for three events the organization is holding on April 1, May 2 and September 23, 2017. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling licenses to 3M Club on April 1, May 2 and September 23, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 11 I Hassan Street Southeast Hutchinson, MN 55350 (320)587-51511Fax:(320)234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type () t✓" G' d&1CSI 'G'j FFeen S30.�0 rr Short Tenn Dates 4 1 f . � MonthID /Year - Konth/D /Year ' f . n P6 -1C- J - r -7 �x l 5{mak Ur anization Information Name Phone Number 5'U Address where regular meeting are held City State Zip Day and time of meetings? _i ; 71 f _ --) ^_ `7/� c =: S - c2ce c.4yi to,n J -4 - - -Is Is this organization organized under the laws of the State of Minnesota? �1211 yes ❑ no How long has the organization been in existence? L"-SFiow may members in the organization? /70U What is the purpose of the organization? t . e if-e"-�,' In whose custody will organization records be kept. :: m, ILS Y1 S ti i }} !! [f/ r ` ecre/b! 34U`d 3Ll - !C 60 Name Phone Number Ada", S. S 1-z ':'jSog 15 S - S [s Address city State Zi 9 Duly Authorized Officer of the ❑ruanization Information i 11� ?.54er 3�qo- Ll- /so True Name Phone Number Residence Address City State Zip Date of Birth: 0 ZZ 1 (,q (,, 1 MY Place of Birth: [i. 9 Monthlday/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes -*no If yes, explain: f-1.1 ? -B 17- City of Hutchinson ,4pplication for Bingo Gambling Devices License Page 2 of 3 Designated Gambling Manager all ted under Minnesota Statute 329) cc�a t .1k1j �3:�6 .)3 L/- %-) True Name Phone Number a. -��1 �� /7/i'' --- S33L: Residence Address City .State zip Date of Birth: J.Z 1 0-T I 70 Place of Birth: Ak, 4c1 -,.s'&--" , M dl-) Monrhldaylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes 'V no If yes, explain: How long have you been a member of the organization? Vic, rj 70am�eWormation Fe - Location #1 �QL� o f r tr.(+ f G Y arLt Il d�S Name of location where game i4'i ! be played Phone Number t r V � i..} /�vr n scr� pan/ s3 Address of location where gafnewillheplayed City State Zip Date(s) and/or day(s) gambling devices will be used: f) L(- U! - 1 through 4 q - 0 1 l -2�- AM AM Hours of the day gambling devices will be used: From _ Z To /I - Maximum 1=Maximum number of player: —113 j-) ►y?, c 1160 < { P—C-C- - Will prizes be paid in money or merchandise? ❑ money 1 U merchandise Will refreshments be served during the time the gambling devices will be used?yes o If es, will a char a be made for such refreshments? ❑ es Ano Game Information ; Location #2 Name of location where game will be played Phone Number .S j �� k=�: n tri WYV So 5-0 Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: C5 -d 1 7 through 6'SAM C' Hours of the day gambling devices will be used: From To `f1 GG Maximum number of player: / 70 0 Will prizes be paid in money or merchandise? ❑ money ,- merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes no If yes, will a charge be made for such refreshments? ❑ ves ❑ no Officers of the Organization (ifnecessarv. list additional Hauges on separate sheet) ill- Name slc►lf- Title esidence Address City State[ Zip jkX,,ON'7tt?1.5 5'n-1 C/".f Name Title Residence Address City State Zip brit-� i �l Game Information Location #$ 2� u RA !Mi t eCd /P ,i. F,4!i rsi rUo�f"/ Name of location where game wily played Address of location where game will he played City Phone Number State Zip 3-/6 Date(s) and/or day(s) gambling devices will be used: q- ,�J 3 _IGS through AM Hours of the day gambling devices will be used: From CkL-, (VW To Maximum number of player: �4,L,:;7- () Will prizes be paid in money or merchandise? ❑ money ®4nerchandise In e eil u L2 Will refreshments be served during the time the gambling devices will be used? yes ❑ no If yes, will a chairg3re be made for such refreshments? ❑ yes Vno City of Hukhinson Application for Bingo Gambling Devices License Page 3 of 3 l 1cf �- rt r Name / DraC Residence Address ,3,0-7 C 1� L L r e, Title �Lr r�Gf 1p State zip Officers or Other Persons Paid for Services Information (i 'necessary, list additional names on se arate sheet Name Title Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address city State Zi Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? n �7 Gambling Manager 121 yes ❑ no ":/ A/ Authorized Officer � yes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of authorized officer of organization of gambling manager of organization Internal Use On /,-)-1,--,20// Date ^Date City Council ❑ approved ❑ denied Notes: I HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-WZ Agenda Item: Short-Term Gambling License - MN Deer Hunters' Association Department: Administration LICENSE SECTION Meeting Date: 1/10/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Minnesota Deer Hunters Association has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on April 1, 2017. The event is being held at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Minnesota Deer Hunters Association on April 1, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: cay 0 I I I Hassan Street Southeast Hutchinson. MN 55350 (326] 587.5151 Fax: (320) 234- 4246 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered lication Short Term Date(s) t zation Information a1 Year Fee '30,00 1 i LI -1 Name Phone Numher Address where regi ar meeting are held city Stare Zip Federal or State 1 D: 6 Day and time arlreetin4n F—Va-y— Ro Wcs FG +vj-f l4�t�7 �.�1� ► Is this this organization organized under the laws of the State of Minnesota? J� yes ❑ no How long has the organization been in existence? A4YOF—S. How may members in the organization? -31-2 0 t What is the purpose of the organization? $F' ZgAaU7 �F AMR J� D62�& RVM In whose custody will organization records be kept'? Name Phone Number - -- .. ---- _Address------- -- qr Duly Authorized Officer of the Organization Information My. --56-3 515 Stare Zip rue Name Phone Number Residence Address City Stare Zip [late of Birth: Q 1 1 Place of Birth: 11jq Month/dayyear CirJf 5ta1e I laic you ever been convicted orany crime other than a traffic offense? ❑ yes no I yes, explain: fro, of ll ulchinso*t Apptrcation jor Gambling Devices License Page 2 of 3 Designated Gambling Manager (Qualified under Minnerola Statute 5329) True Name Phone Number Residence Address City State Zip Date of Hirth57Place of Birth; ZLZZ- #�I&Z. b Al AI, Muialildcrylyear City State I lave you ever been convicted of any crime other than a traffic offense? ❑ yes V no If yes. explain: How long have you been a member of the organization? Gameiln-form ation -� Location ill-�-----_.�- Y-Fq-R-GROLWDS 520 7- 24 99 Natrre aj'lncafon where game will he played Thane rVurirher Sof) C 77U - ��-��- r!'r� f � AMA x'6350 Address ref loc'alion *here game will he played City Stale Zip Dates) and/or day(s) gambling devices will be used:Q Q� through Hours oFthe day gambling devices will be used: Frain,"�QP M To Maximum number of player: 4<20 Will prizes be paid in money or merchandise`' ❑ money >4 merchandise Will refreshments be served during the time the gambling devices will be used? )Oyes If yes, will a charge be made for such refreshments? ❑ yes ❑ no 11 Game Information Location tt? - Name q location where game will he played — - Address of local ion where game will he played Date(s) and/or day(s) gambling devices will be used: /lours of the day gambling devices will be used: From . 0 Ij P>M ❑ no 6-R7t-726-A y Phone Number City Slate zip _ through AM A_M PAR To ph"! Max imuin number of player: Will prizes be paid in money or merchandise? W ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? If yes, will a charge be made For such refreshments? ❑ yes ❑ no ❑ yes 0 no Oly of Ilutc'hravon pplicuoun Jnr (ambling lkvices Lice me Pekge 3 of 3 Offfiicaerscof tifhe Organization (necessa , list additional names on se arate sheet) --► SIJ E UE� Name Title Onoo� AIR jAz- Residence Address Cil)+ State Zip Name Title 4) 11111AV 5:5 35-15 Residence Address City State Zip Name tI Time'�- -4-3— 9. arm Residence Address City Stale zip Officers - Other Persons Paid for ServicesInforrnatian - - Name Residence Address Name Residence Address -..._ Nome — - - Residence Address Y, list additional names on separate sheet) Title City Slate "lip Title City Stale 'zip Title City State Have you ([;ambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Mana go" � y Gambling y es ❑ no �,'� 5 gAuthorized Officer � yes ❑ no Initial Initial I declare that the information l have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 1 14.20 relating to gambling and l will familiarize myself with the contents thereof. 6"t Signature r�J azrt i.ed clfficer of'organization /(a4z 1 Signuture of gambling manager of organi_ation Internal t]se Only City Council : l approved ❑ denied Notes: Date 7. Date HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-WZ Agenda Item: Short-Term Gambling License - Hutchinson Rotary Foundation Department: Administration LICENSE SECTION Meeting Date: 1/10/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Rotary Foundation has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on April 21, 2017, at the Crow River Golf Club. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Hutchinson Rotary Foundation on April 21, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: I I I Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5 151/Fax: (320)234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Agglicatioii Type U' Short Term pate{s} 1146,17 - 2/ Fee: $30.00 Mo thl, a ZNLerr- Mn (thlD /Year Or anization Information Name Phone Number 9/55 c��ol6-7�r%m7~ M j sS.?Sa Address where regular meeting are held City .State zip Day and time of meetings? % crcf.,, -/Voa .j Is this organization organized under the laws of the State of Minnesota? W yes ❑ no How long has the organization been inexistence? ZOO/ How may members in the organization? L/2- What is the purpose of the organization? {Zc�i e anb �arAge MLonr C t2 an de In whose custody will organization records be kept? LOA -sr' 74 1s o acne Phone Number 131 In4ia 17'-r,-,-7- /Aid ss -S s-Z�l Address Cl -- state zip 11 Duly Authorized Officer of the Oreanization Information 11 J PFS illlas True Name ?-I )T- S - el -i Phone Number 112 s ,r q e,75,1-1 S�rW7— 5 9. ,l,Ic rz. 35 a J M"') SS3j o Residence Address City State zip Date of Birth: �1 �❑ 1 : � � y Place of Sirth: Monthldaylyear Have you ever been convicted of any crime other than a traffic offense? If yes, explain: City State ❑ yes ln�o City of Machinson Application for Bingo Gainbling Devices License Page 2 of 3 Designated Gambling Manager (Qualified tinder Minnesota Statute 329 5 ec a EI 'ar True Name Phone Number ! D a,n "1 V eo uc /X-/�!.j 55-3 0 ResidenceAddreLk City State Zip Date of Birth: Z l i�'- I l 7 d Place of Birth: 4tnl9 r j_ M Monthldaylyear �ty State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ano 1f yes, explain: How long have you been a member of the organization? Game Information Location #1 Name ooff location where game will be played ! Phone Number Address of'loeation where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: -7 through AM AM Hours of the day gambling devices will be used: From -7 'o -m-p To Maximum number of player: 3 S� Will prizes be paid in money or merchandise? ElTnoney Merchandise Will refreshments be served during the time the gambling devices will be used? fomes ❑ no If yes, will a charge be made for such refreshments? s ❑ no Game Information Location 42 Name of localion where game will he played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no U Officers of the Organization (if necessary, list additional names on separate sheet) � Nance Title 112-S —1 erl Seri I'1 /1 ResidenceAddress City State Zip 4 lam} o r lL Name Title L94r1 p r ��Li[�Lx C� Lu iCx14 Residence Address City State zip City of Hurchiason Application far Bingo Gambling Devices License Page 3 of 3 'sa'ra\'�- I �-7frlef Name Title Residence Address City Slate zip Officers or Other Persons Paid for Services Information i/'necessarv, list additional names on se orate sheet) Name Title Residence Address City Slate Zip Name Title Residence Address City Slate zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114,20 and Minnesota Statutes Chapter 319)? Gambling Manageryes LJno14 Authorized Officer .tl�es ❑ no Initial Initial 1 declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof, of authorized officer of organization (Z `C�Q-- Signature gfgambling manager oforganization Internal Use City Council ❑ approved ❑ denied Notes: Date Date HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Caterer's Permit - Busties Inc. Department: Administration LICENSE SECTION Meeting Date: 1/10/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Busties Inc. has submitted a caterer's permit application into Administration for review and processing. The applicant would like to provide liquor catering services on March 11, 2017, at the Hutchinson Event Center for a wedding that is being held. The applicant meets statutory requirements and City requirements to hold a caterer's license. BOARD ACTION REQUESTED: Approve caterer's permit to Busties Inc. on March 11, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: License Fees 111 Hassan Street Southeast Annual $300.00 Hutchinson, MN 55359 011e-Time$100.00 (320)5S7-5151IFax:(320)234-4240 CITY OF HUTCHINSON f J CATERER'S PERMIT APPLICATION -I ion Lam* I obi To obtain a Caterer's Permit, applicant must currently hold a valid retail on -safe intoxicating liquor license at a restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor liability and workers compensation insurance are mandatory and a certificate showing off premises coverage must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and liquor at catered events. l h c. Applicant Name (Individual, Parinership, Corporation (If Corporation stare full corporate name) DOB Social Securi[y 4 Trade Name or PBA of Restaurant } fop ��/ ' �jqq Address of Restaurant Telephone m V -e . Cf or coonwhere on -sale license Issued , I && rkl&) I I I , - Location of Event Date(s) of Event I certify that the above information provided by the applicant is true, complete, correct and made in good faith and agree to comply with the above paragraph's requirements and all other applicable law in the use of the caterer's permit. Signature — Authorized Applicant Date Print Full Name of Person Signing Please attach the following documents to this form: 1) A copy of the applicant's caterer's permit issued by the State of Minnesota 2} A copy of the applicant's valid on -sale intoxicating liquor license 3) A copy of the applicant's valid restaurant license issued by the Health Department 4) A certificate of liquor liability insurance that states "off premises coverage included" (No applications, binders or declarations). 5) Check or money order payable to the City of Hutch in son Z:1LimnseslApplicationslCaterer's Permit.doc STATE OF MINNESOTA Minnesota Department of Public Safety A]Gohal&Som6iW9.Entoreemeat Alcohol and Gambling Enforcement HAS BEEN ISSUED THIS LICENSEIPERMIT BY THE STATE OF MINNESOTA PURSUANT TO MINNESOTA STATUTE' CHAPTER 340A AND RELATED REGULATIONS ALCOHOL CATERER'S PERMIT Busties Inc. Buster's 1325 Madison Ave _ Mankato MN 55001 04/16/2017 Alcohol & Gambling Enforcement Director ........................................... a Number CityLicense] cit? of Planhato, _.._.._. Busties Inc pfrib $3,000.00�oI[irrs into the Treasurg of saib CCU, is llcrcbg licenseb unber �$cctian 406 , of tht (gitq Qgobe of the Qlifn of Mankaty, rntitleb to CLASS R On Sale I nt ox 60% - Buster's 0% -Buster's _ .._._ 1325 Madison Ave. May 1 2015 to A ril 30 2017 In Testimony Whereof, I hatie 4erpawta subsrribeb mg naws wTb rauseb the Real of the $nib Vdv of . �Iaxtwa to he Uff ixeb this 1st dog of May--- ,1- P. 2 016 POST MINNESOTA DEPARTMENT of HEALTH CONSPICUOUSLY 625 Robert Street North, P.O. Box 64975 Environmental Health Division St. Paul, Minnesota 55164-0975 (651) 201-4505 LICENSE NO. FBL-10215 1136 FOR THE OPERATION OF: License Categories: Alcohol Bar Service License, Base Fee - FBL, Hospitality Fee, Medium Establishment LICENSE PERIOD: January 1, 2016 THRU December 31, 2016 ISSUED TO: Matthew Little 1325 Madison Avenue Mankato, Minnesota 56001 -• . NOT TRANSFERABLE AS TO PERSON OR PLACE Fee Paid: $660.00 290 ESTABLISHMENT NAME: Busters 1325 Madison Avenue Mankato, Minnesota 56001 County: Blue Earth License Types: Restaurant/Place of Refreshment At nv CERTIFICATE aF LIABILITY INSURANCE °"01 Mo° 5`" THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSUREMS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT, If the Certificate holder is an ADDITIONAL INSURED, the polloy(les) must he endorsed if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endomement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsemen s). PR09WER Acs BRIAN HOMETOWN lAtSURANCE PHONE 507-345-1105 i4% ,: $07-345 110$ BOX 3097 RDORESS; BLOOMING PRAIRIE MN 55917 sr+stJJIERA; SCOTTSDALE INSURANCE COMPANY Insvrsen INSURER e - BUSTIES, INC. INSURSRC! D5A: BUSTr=RS BAR & GRILL INSURERO: 1325 E. MADISON AVE INSURERS: MANKATO MN 56009 RISURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TQ CERTIFY THAT THE POLICIE=S OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RES'P'ECT TO WHICH THIS CSRTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LI MITE SHOWN MAY HAVE BEEN REDUCED BY PAM CLAIMS. INSR ADhL POLICY EF ICY EXFLIMITS LTR TYPE OF INSURANCE POLICY NIUMBER M MIO GENERAL LIABILITY EACH OCCURRENCE $ COR RCIAL GENERAL LIABILITY _PfiLMI§aS Ea ocwrrerl S CLAIMS -MADE 0 OCCUR MED F.XP ma ereon PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GENLAGGREGATELIMIT APPLIES PERt: PRODUCTS -COFAMPAGG $ POLICY PRO- LOC 3 INf=DSINGLE W IT AVTOFIOMLE LIAaILITY acddent ANV AUTO BODILY INJURY (Par pefaon) $ ALL OWNED SCHEDULED WDJLY INJURY (Par en ddmt) S AUTOS HI ADIOS TOS NON -OWNED 1P ANIAG>: $ AUTOS par aocidenl s tMBROLLALL4ri Q=P EACH OCCURRENCE $ EXCESS LIAR CLAIMS -MADE AGGREGATE $ R NTION S S WORKERS COMPENSATION 4VC S7A7lI O7FI AND EMPLOYERS' LIABILITY Y� AW PRAPMETCILPARTNENEXECUTIVE N f A F.L. EACH ACCIDENT $ OFRCERIMEMBER EXCLUDED? E.L. p Ast=- EA EAIPa_aYE S {Mandatory In NK) Ifyyeea descdbe'older DOM IMA or OPERAmNS below E.L. DISEASE - POiJCY LIMIT $ $1.000,OW1 00,000 A LIQUOR LIABILITY CPS2290367 05!0112016 05101/2017 DESCRI MN OF OPERATIONS 1 LOCATIONS! VEMCLES tAttach ACORD IM, AddWonal Remarks Schedule, M mate rpace Is fequlrod) RESTAURANTITAVERN NOTICE OF CANCELLATION OR NON -RENEWAL SHALL BE GIVEN WITHIN 1O DAYS OF EXPIRATION. COVERS CATERING AT ALL LOCATIONS COVERAGE EXTENDS TO PARKING LOT COVERAGE EXTENDS TO OUTDOOR PATIO AREA nensrrcl t d71nal AGUR61 25 {ZU711105) v IWO-4V 9W1VT%~FWt; —v.v...v....�., ..� ..o .oa .. . . The: ACORD name and logo ares registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEET BEFORE CITY OF MANKATO THE EXPIRATION DATE THEREOF, MOTICE YVR.L 6E DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 10 CIVIC CENTER PLAZA AtJTiiORIZER REPRESENTATIVE MANKATO MN 56001 AGUR61 25 {ZU711105) v IWO-4V 9W1VT%~FWt; —v.v...v....�., ..� ..o .oa .. . . The: ACORD name and logo ares registered marks of ACORD CHECK REGISTER A -FOR CITY OF HUTCHINSON CHECK DATE FROM 12/28/2016 - 01/10/2017 Check Date -------------------- 01/03/2017 Check -------------- 194533 Vendor Name ----------------------------------------------------------------- LEAGUE OF MN CITIES -INS TRUST Description --------------------------------------------------------------------- LIAB/PROP INSURANCE PREMIUMS 1/1/17-3/31/16 Amount -------------------- 58,873.25 01/03/2017 194534 MEDICA MEDICAL INSURANCE FOR JANUARY 2017 125,764.00 01/04/2017 194537 EDAM REGISTRATION FEE -EDAM WINTER CONFERENCE 140.00 01/04/2017 194538 EDAM PROFESSIONAL CONF- 1/19-1/20/17 265.00 01/10/2017 194539 ABSOLUTE LOGISTICS LLC LOAD-BFG SUPPLY 335.00 01/10/2017 194540 ACE HARDWARE STRAP 2 HOLE, BATTERY WATCH 650.22 01/10/2017 194541 VOID 0.00 01/10/2017 194542 AEM MECHANICAL SERVICES INC ONE REZNOR INFRARED HEATER IN HANGER AT 340.92 01/10/2017 194543 ALPHA TRAINING & TACTICS LLC PARACLETE ARMIS TACTICAL ARMOR 2,688.00 01/10/2017 194544 AMERICAN BOTTLING CO DEC PURCH 178.48 01/10/2017 194545 AMERICAN LEGAL PUBLISHING CORP HUTCHINSON MN CODE OF ORDINANCES, INTERN 395.00 01/10/2017 194546 AMERICAN WATER WORKS ASSN 2017 MEMBERSHIP 3/1/17-2/28/18 R. EBERT 79.00 01/10/2017 194547 APWA 2017 MEMBERSHIP- OLSON, EXNER, GRATKE,LE 968.75 01/10/2017 194548 AR ENGH HEATING & AIR CONDITIONING APPARATUS BAY CO -RAY VAC UNIT REPLACEMEN 2,209.65 01/10/2017 194549 ARNESON DISTRIBUTING CO DEC PURCH 409.50 01/10/2017 194550 ARTHUR GALLAGHER RISK INSURANCE BROKER FEE FOR 1/1/17-3/31/17 3,218.00 01/10/2017 194551 ARTISAN BEER COMPANY DEC PURCH 1,257.95 01/10/2017 194552 ATOM 2017 ANNUAL MEMBERSHIP DUES 16+ OFFICERS 250.00 01/10/2017 194553 AUTO VALUE - GLENCOE CLEAR ADVANTAGE WIPE 592.76 01/10/2017 194554 AUTO XPRESS 31N EXHAUST PIPE 75.00 01/10/2017 194555 B & C PLUMBING & HEATING INC BOILER LOSING PRESSURE 873.62 01/10/2017 194556 BATTERIES PLUS 1.2V NICAD, 12V LEAD 130.12 01/10/2017 194557 BELLBOY CORP DEC PURCH 2,886.53 01/10/2017 194558 BERNICK'S DEC PURCH 157.10 01/10/2017 194559 BOND TRUST SERVICES CORPORATION 2017 PAYING AGENT FEE 2,250.00 01/10/2017 194560 BREAKTHRU BEVERAGE DEC PURCH 6,703.00 01/10/2017 194561 VOID 0.00 01/10/2017 194562 BUSINESSWARE SOLUTIONS DECEMBER Copiers Cost per Print 1,786.04 01/10/2017 194563 C & L DISTRIBUTING DEC PURCH 20,828.15 01/10/2017 194564 CENTRAL HYDRAULICS TRACTOR W/SNOW PLOW- CUTTING EDGE FORMED 468.42 01/10/2017 194565 CENTRAL MCGOWAN FLAP DISC 312.04 01/10/2017 194566 CGMC 2017 CGMC ANNUAL DUES - COALITION 28,647.00 01/10/2017 194567 CHANKASKA CREEK DEC PURCH 403.20 01/10/2017 194568 CMK SERVICES LLC SNOW BLOWING 338 4TH AVE SW 115.00 01/10/2017 194569 COMDATA CORPORATION MISC PURCH 669.07 01/10/2017 194570 CORPORATE MECHANICAL NOVEMBER PM 2,879.36 01/10/2017 194571 CROW RIVER AUTO & TRUCK REPAIR PINION LEAKING- REAR DIFFERENTIAL FLANGE 494.98 01/10/2017 194573 CROW RIVER WINERY DEC PURCH 1,175.27 01/10/2017 194574 DAVE GRIEP CLEANING CLEAN WINDOWS 45.00 01/10/2017 194575 DAVE'S PALLET SERVICE #2 4 WAY PALLET 2,940.00 01/10/2017 194576 DIMLER, KYLE ST MNDOT MEETING, WAITE PARK SEMINAR 195.48 01/10/2017 194577 DROP -N -GO SHIPPING INC Postage 12/11-12/24/16 808.70 01/10/2017 194578 E2 ELECTRICAL SERVICES INC WIRE HEATER BID 30 STAIRWAY 884.14 01/10/2017 194579 EBERT, DICK WORK PANTS 169.95 01/10/2017 194580 ECOLAB PEST ELIMINATION RODENT PROGRAM- DEC 149.34 01/10/2017 194581 EGGERT-PETTY, KATIE DAMAGE DEPOSIT 12/3/16 300.00 01/10/2017 194582 ELECTRO WATCHMAN FIRE & SECURITY ALARM MONITORING 1/01-17 7,063.54 01/10/2017 194583 FARM -RITE EQUIPMENT FILTER -TOOL CAT#412 111.25 01/10/2017 194584 FASTENAL COMPANY NAT CABLE TIE 74.75 01/10/2017 194585 FIRST ADVANTAGE LNS OCC HEALTH SOLU COLLECTION SURCHARGE 78.50 01/10/2017 194586 FORKLIFTS OF MINNESOTA INC EMMISSIONS TEST 1,143.59 01/10/2017 194587 FRANEK, CORY 3 DAY WW CONFERENCE LIC EXAM 110.44 01/10/2017 194588 G & K SERVICES TOWELS 304.36 01/10/2017 194589 GEB ELECTRICAL INC CHECK HEATER IN WEST RINK 70.00 01/10/2017 194590 GEMPLER'S INC HELMET VISOR, MIRROR, LAWN COLLECTION BA 132.00 01/10/2017 194591 GOPHER STATE FIRE EQUIPMENT CO. SPRINKLER INSPECTIONS- BURICH ICE ARENA 1,802.90 01/10/2017 194592 GRAINGER CUSHIONED CLAMP 64.20 01/10/2017 194593 GRANITE ELECTRONICS BATTERY NI -MH MINITOR V 1,943.52 01/10/2017 194594 GRATKE, TIM OFFICE SUPPLIES, USB MEMORY, CLASS D, BU 215.39 01/10/2017 194595 GREATER MINNESOTA PARKS & TRAILS 2017 MEMBERSHIP- D. MOON 225.00 01/10/2017 194596 GREEN EARTH LAWN CARE INC CEMETERY MOWING - SEPT & OCT 9,660.00 01/10/2017 1194597 1 HACH COMPANY DPD TOT CHLORINE, KTO 858.39 CHECK REGISTER A -FOR CITY OF HUTCHINSON CHECK DATE FROM 12/28/2016 - 01/10/2017 Check Date -------------------- 01/10/2017 Check -------------- 194598 Vendor Name ----------------------------------------------------------------- HAGERJEWELRY INC. Description --------------------------------------------------------------------- NAME PLATE & ENGRAVING- S. COOK Amount -------------------- 18.50 01/10/2017 194599 HANSEN GRAVEL 5 HRS SNOW HAULING 1,266.00 01/10/2017 194600 HANSON & VASEK CONSTRUCTION 5HRS SNOW HAULING 400.00 01/10/2017 194601 HARTFORD, THE 2017 INSURANCE - SOLAR ARRAY 5,631.00 01/10/2017 194602 HILLYARD / HUTCHINSON THICKENED NONACID BATHROOM CLEANER, TIS 1,305.42 01/10/2017 194603 HILTON J. PAULSON- MECA 2017 ANNUAL CONFERENCE 330.03 01/10/2017 194604 HOHENSTEINS INC DEC PURCH 244.00 01/10/2017 194605 HOLT MOTORS INC PRONG WELD 491.62 01/10/2017 194606 HP INC HP ELITEDESK 800 G2 SFF 3,157.74 01/10/2017 194607 HP INC HP PROMO ELITE DISPLAY E202 MONITOR 147.51 01/10/2017 194608 HUTCH AUTO BODY 2015 CHEV CAPRICE- BUMPER 1,313.88 01/10/2017 194609 HUTCH CAFE EDA MEETING 90.75 01/10/2017 194610 HUTCHINSON CONVENTION & VISITORS BU NOVEMBER 2016 LODGING TAX 6,365.64 01/10/2017 194611 HUTCHINSON HEALTH CARE JAN CAM 2,277.99 01/10/2017 194612 HUTCHINSON SENIOR ADVISORY BOARD TOUR REIMBURSEMENT- SR TOUR 10/10/16 651.09 01/10/2017 194613 HUTCHINSON UTILITIES HUC PERA RATE INCREASE FROM STATE OF MN 7,099.00 01/10/2017 194614 HUTCHINSON WHOLESALE ALARM- RESCUE 8 485.23 01/10/2017 194615 HUTTON, CHRIS WORK PANTS 69.98 01/10/2017 194616 INDIAN ISLAND WINERY DEC PURCH 103.20 01/10/2017 194617 INTERSTATE POWER COMPANIES INC TRUFLEX V -BELT- BAGGER 42.60 01/10/2017 194618 INTERSTATE BATTERY SYSTEM MINNEAPOL 31-MHD 574.75 01/10/2017 194619 J LJENSEN 36 X12, 5X144 BEAMS, WIRE DECK 1,430.00 01/10/2017 194620 JACK'S UNIFORMS & EQUIPMENT NAVY SHIRTS & PANTS 725.24 01/10/2017 194621 JACOBSEN, SEPTEMBER FACILITY ENHANCEMENT- DECORATIONS 238.72 01/10/2017 194622 JAY MALONE MOTORS DODGE DURANGO WINDSHIELD WASHER NOZZLES 235.63 01/10/2017 194623 JESERITZ, PAUL FIRE SCHOOL- LINO LAKES 203.44 01/10/2017 194624 JJ TAYLOR DIST OF MN DEC PURCH 7,310.75 01/10/2017 194625 JLR GARAGE DOOR SERVICE 14'1/2 HP LINEAR COMMERCIAL GARAGE DOOR 2,490.00 01/10/2017 194626 JOHNSON BROTHERS LIQUOR CO. DEC PURCH 9,935.82 01/10/2017 194627 JUUL CONTRACTING CO RETAINAGE FOR TRUCK, 12/16 SNOW HAULING 1,700.00 01/10/2017 194628 KERI'S CLEANING CITY CENTER, LIBRARY, SENIOR DINING, FIRE 7,263.00 01/10/2017 194629 KOSEK, JEFF 5H RS SNOW HAULING 400.00 01/10/2017 194630 L & P SUPPLY CO WINTER KIT, WINTER COVER FOR BUCKET SAW 10.15 01/10/2017 194631 LANDSCAPE STRUCTURES INC. PLAYBOOSTER SYSTEM DESIGN 97511 INCLUDES 38,906.12 01/10/2017 194632 LEAGUE OF MN CITIES 2017 LEADERSHIP CONF-J. LOFDAHL & S. CO 450.00 01/10/2017 194633 LENARZ, TRISHA SET UP & DISTRIBUTION OF TEAM PHOTOS 499.99 01/10/2017 194634 LENARZ, TROY PHOTOGRAPHY FEE 499.99 01/10/2017 194635 LETG LLC MAINT 1/117-12/31/17 255.00 01/10/2017 194636 LEVINE, ERIC SAFETY FOOTWEAR 114.99 01/10/2017 194637 LOCHER BROTHERS INC DEC PURCH 26,196.45 01/10/2017 194638 MAIN STREET SPORTS BAR EDA MEETING 144.63 01/10/2017 194639 MANUFACTURING INFORMATION SYSTEMS I USER LICENSE, BASIC OPERATIONS, ADVANCE 1,485.00 01/10/2017 194640 MARKGRAF-ALBRECHT, ABBY DAMAGE DEPOSIT 11/19/16 300.00 01/10/2017 194641 MCLEOD COUNTY BAR ASSN 2017 MEMBERSHIP DUES- M. SEBORA 40.00 01/10/2017 194642 MCLEOD COUNTY COURT ADMINISTRATOR BAIL-R.FORSBERG 300.00 01/10/2017 194643 MCLEOD COUNTY HOLSTEIN ASSOC 2017 ADVERTISING 165.00 01/10/2017 194644 MENARDS HUTCHINSON TIGHT MESH SHELF, PET BOWLTRAY, 1/2"X5- 560.87 01/10/2017 194645 MES - MIDAM SCBA RIT SUPPLIES 484.53 01/10/2017 194646 MESSAGE MEDIA MONTHLY ACCESS FEE FOR JAN 30.00 01/10/2017 194647 MICHAEL RICHARD WASTEWATER MICROBIO MICROSCOPIC EXAMINATION OF ACTIVATED SLU 1,050.00 01/10/2017 194648 MILLNER HERITAGE VINEYARD & WINERY DEC PURCH 1,188.00 01/10/2017 194649 MINNESOTA COUNCIL OF AIRPORTS 2017 ANNUAL MEMBERSHIP- J.OLSON 150.00 01/10/2017 194650 MINNESOTA DEPT OF AGRICULTURE 2017 NONCOMMERCIAL PESTICIDE APPLICATOR 10.00 01/10/2017 194651 MINNESOTA DEPT OF HEALTH WEST RIVER PARK 528.00 01/10/2017 194652 MINNESOTASAFETY COUNCIL 2017 MEMBERSHIP 525.00 01/10/2017 194653 MINNESOTA VALLEY TESTING LAB COLIFORM 1,104.20 01/10/2017 194654 MIRACLE SAFETY PANEL AGES 2-12, FREE STANDING, S 14,241.37 01/10/2017 194655 MN STATE FIRE CHIEFS ASSOCIATION FIRE OFFICER SCHOOL FEB 2017 REG.- FOS -V 225.00 01/10/2017 194656 MORGAN CREEK VINEYARDS DEC PURCH 84.00 01/10/2017 194657 MOTION INDUSTRIES INC BALL BEARING -BAGGER 42.49 01/10/2017 194658 MRPA D. MOON- 2017 AGENCY MEMBERSHIP 1,865.00 01/10/2017 1194659 INAVRATIL, JAMES AWWA MEMBERSHIP RENEWAL 79.00 CHECK REGISTER A -FOR CITY OF HUTCHINSON CHECK DATE FROM 12/28/2016 - 01/10/2017 Check Date -------------------- 01/10/2017 Check -------------- 194660 Vendor Name ----------------------------------------------------------------- NERO ENGINEERING Description --------------------------------------------------------------------- HATS GRINDER INSTALLATION, INFLUENT SPLI Amount -------------------- 8,764.80 01/10/2017 194661 NORTHERN BUSINESS PRODUCTS PAPER, PENS, TAPE, GLAD, FORKS, MARKERS 138.47 01/10/2017 194662 NORTHERN STATES SUPPLY INC PLOWBOLT 39.70 01/10/2017 194663 O'REILLY AUTO PARTS I G N LOCK CYL 56.81 01/10/2017 194664 OCCUPATIONAL DEVELOPMENT CENTER 1/2" X 11/2" X 36" LATH 2,605.70 01/10/2017 194665 OFFICE DEPOT PAPER, PAPER TOWELS 140.95 01/10/2017 194666 OFFICE OF MN IT SERVICES NOV SERVICES 106.95 01/10/2017 194667 OLD DOMINION BRUSH RADIATOR 732.50 01/10/2017 194668 OLSEN CHAIN & CABLE CO. HOIST ON SITE REPAIR 2,034.69 01/10/2017 194669 PAPER ROLL PRODUCTS 8 1/2" X100' STANDARD PERFORATED ROLL 164.85 01/10/2017 194670 PARALLEL TECHNOLOGIES INC VIDEO PLAYBACK IS FROZEN 230.00 01/10/2017 194671 PAULSON, JOHN AWWA ANNUAL CONF- DULUTH, MPCA PERMIT 66.52 01/10/2017 194672 PAUSTIS WINE COMPANY DEC PURCH 447.51 01/10/2017 194673 PHB CONSULTING, CO GENERAL SUPPORT- CREDIT MEMOS 26.00 01/10/2017 194674 PHILLIPS WINE & SPIRITS DEC PURCH 13,015.69 01/10/2017 194675 POSTMASTER POSTAGE 1,700.00 01/10/2017 194676 POSTMASTER REIMB POSTAGE DUE ACCT#467014 50.00 01/10/2017 194677 PULKRABEK, BETH REFUND FOR DEPOT RESERVATION FOR 1/7/17 46.00 01/10/2017 194678 QUILL CORP BP CENTER PULL TOWEL, KLEENEX 143.91 01/10/2017 194679 R & R EXCAVATING GRADING, SHAPING, DIRT WORK 1,922.02 01/10/2017 194680 RED BULL DISTRIBUTION COMPANY RED BULL 108.00 01/10/2017 194681 REINER IRRIGATION & SEPTIC INC. SERVICE CALL TO FIX LEAKY VALVES AT VMF 102.00 01/10/2017 194682 RICK-PAULSON, EMILY DAMAGE DEPOSIT9/17/16 300.00 01/10/2017 194683 SALTMAN LLC 50 LB SALT 125.00 01/10/2017 194684 SCHOOL DIST#423 DECEMBER ACTIVITIES 4,306.30 01/10/2017 194685 SCHWARTZ, ANDREA B. ARNDT PLANNING COMM 20.66 01/10/2017 194686 SOIL CONTROL LAB FINISHED COMPOST- LUTHENS CELL #2 698.00 01/10/2017 194687 SOUTHERN WINE & SPIRITS OF MN DEC PURCH 9,894.34 01/10/2017 194688 SPARTAN STAFFING WK ENDING 12/11/16 3,203.44 01/10/2017 194689 STAPLES ADVANTAGE TOILETTISSUE, WOOD FRAME 8.5X11, WALL P 639.22 01/10/2017 194690 STRATEGIC EQUIPMENTAND SUPPLY DEC PURCH 299.44 01/10/2017 194691 STRATEGIC INSIGHTS CO LICENSE UPGRADE EXTEND TO 3/1/18, VERSIO 1,350.00 01/10/2017 194692 STREICH TRUCKING LOADS-SMSC SHAKOPEE TO CREEKSIDE 12/20-1 3,900.00 01/10/2017 194693 STROBES N MORE EMERGENCY LIGHTS- SNM 149.97 01/10/2017 194694 SUBWAY SOUTH SND PLT- ELECTION OFFICIAL 293.67 01/10/2017 194695 SUSTAINABLE INVESTMENT GROUP LLC ENGINEERING SERVICES: ENERGY STAR VERIFI 1,800.00 01/10/2017 194696 TELECKY, DAVE SAFETY FOOTWEAR 150.63 01/10/2017 194697 THOMSON REUTERS -WEST WEST INFORMATION CHARGES 789.85 01/10/2017 194698 TITAN MACHINERY LOWER SLIDE 420.89 01/10/2017 194699 TKO WINES DEC PURCH 222.00 01/10/2017 194700 TOWMASTER INC. PLOW HITCH REPLACEMENT, INSTALLATION, P 5,338.00 01/10/2017 194701 TRI COUNTY WATER RO FILTERS 73.02 01/10/2017 194702 US BANK EQUIPMENT FINANCE CONTRACT ALLOWANCE 12/20/16-1/20/17 404.49 01/10/2017 194703 USA BLUE BOOK 10" X1/8" FULL FACE RED RUBBER 150#GASK 790.64 01/10/2017 194704 VACEK, JACOB SAFETY FOOTWEAR 99.99 01/10/2017 194705 VERIZON WIRELESS NOV24-DEC 23'16 USAGE 2,964.92 01/10/2017 194706 VIKING BEER DEC PURCH 12,098.80 01/10/2017 194707 VIKING COCA COLA DEC PURCH 375.45 01/10/2017 194708 VIKING SIGN & GRAPHICS INC 6"X9" FLAGS -ALL TRUCKS 40.00 01/10/2017 194709 VINOCOPIA INC DEC PURCH 2,578.00 01/10/2017 194710 VIVID IMAGE ANNUAL SAFE & SOUND WEBSITE HOSTING & UP 720.00 01/10/2017 194711 WASTE MANAGEMENT OF WI -MN 12/1-12/15/16 DISPOSAL FEES 4,381.21 01/10/2017 194712 WEST CENTRAL SANITATION INC. 1700 BUTLER FIELD DR SW 382.92 01/10/2017 194713 WINE MERCHANTS INC DEC PURCH 771.25 01/10/2017 194714 SEPPELT, MILES TRAVEL EXPENSE REIMBURSEMENT 126.43 GRAND TOTAL 546,704.73 CHECK REGISTER B -FOR CITY OF HUTCHINSON CHECK DATE FROM 12/28/2016 - 01/10/2017 Check Date Check ---------------------------------- 01/10/2017 194572 Vendor Name Description Amount ----------------------------------------------------------------- --------------------------------------------------------------------- -------------------- CROW RIVER GLASS 12 1/2 X 18X 1/8 " PLEXI 12.95 G RAND TOTAL 1 12.95 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: 2nd Reading Ordinance Amendment to Section 154.115 of City Code Department: Planning LICENSE SECTION Meeting Date: 1/10/2016 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Based on review of other communities landscape standards and discussion with City Arborist, Donovan Schuette the following amendments are recommended to the City Landscape Standards. A public hearing was held on December 20, 2016 with the planning commission and no comments were received on the proposed ordinance. The Planning Commission recommends approval of these ordinance changes as presented. BOARD ACTION REQUESTED: Approval of landscape ordinance revisions. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. 8211 ORDINANCE NO. 16-767 AN ORDINANCE AMENDING SECTION 154.115, REGARDING DEVELOPMENT STANDARDS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.115 regarding the Development Standards as follows: § 154.115 SCREENING; LANDSCAPING; OUTDOOR STORAGE AND DISPLAY. (A) Screening. (1) All commercial or industrial principal and accessory buildings which are situated adjacent to a residential zoning district shall be screened from that district by a wooden wall or fence of not less than 100% opacity and not less than eight feet in height above the level of the residential district property at its boundary. This wall or fence shall be set back from the property line at least five feet. In the setback area shall be planted a combination of coniferous and deciduous plants and, possibly, vines in order to soften the appearance of the fence or wall from the affected residential area. (2) Walls or fences of lesser heights or planting screens may be permitted by the City Council if there is a finding that the nature or extent of the use being screened is such that a lesser degree of screening will as adequately promote and protect the use and enjoyment of the properties within the adjacent residential district, or there is a finding that a screening of the type required by this code would interfere with the provision of adequate amounts of light and air to the residential properties. (3) All required screening devices shall be designed so that they are architecturally harmonious with the principal structures on the site and they shall be properly maintained so as to not become unsightly, hazardous or less opaque than when originally constructed. (B) Landscaping. (1) All exposed ground areas surrounding or within a principal or accessory use including street boulevards which are not devoted to drives, sidewalks, patios or other such uses shall be landscaped. All landscaped areas shall be kept neat, clean and uncluttered. No landscaped area shall be used for the parking of vehicles of the storage or display of materials, supplies or merchandise. (2) Landscaping shall include: (a) Tree planting at the rate of at least aRe Orr. per- 900 squaw feet o f lap sGapi g a one tree per 1,750 square feet of area not hard -surfaced (building, pavement, or other impervious surface); (b) A combination of berming and tree planting; and (c) Berming with low ground cover (slopes shall be no greater than one foot in elevation per three horizontal feet). (3) The minimum size of planted trees shall be tie 1_5 inches caliper for deciduous trees and six feet in height for coniferous trees. (C) Outdoor storage and displays. (1) Open storage in industrial or commercial district buildings shall be allowed only with a conditional use permit. All other storage shall be maintained within an enclosed building or structure. (2) All materials, by-products, supplies, merchandise or other similar matter not on display for direct sale, rental or lease to the consumer or user shall be stored within a completely enclosed building or within the confines of a 100% opaque wall or fence no less than five feet tall or other buffering approved by the City Council. Merchandise which is offered for sale as described heretofore may be displayed beyond the confines of a building only upon application to the City Council for special temporary permission and only following agreement to all conditions which may be attached to that authorization. (2004 Code, § 154.115) (Ord. 464, passed 1- -1996) Penalty, see § 154.999 Ordinance # 16-767 154.115 December 20, 2016 Page 2 EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 10th day of January, 2017. Attest: Matthew Jaunich Gary T. Forcier City Administrator Mayor First reading of the Ordinance: December 27, 2016 Second reading of the Ordinance: January 10, 2017 HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-WZ Agenda Item: 2nd Reading Ordinance-Vacation of Easement - Island View Heights Sixth Add. Department: Planning LICENSE SECTION Meeting Date: 1/10/2017 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant is seeking to vacate the drainage and utility easements for Island View Height Sixth Addition, Block 1, Lots 16 and 17 in order to combine these lots into one new lot. That is occurring through a plat - Nokes Addition to Island View Heights, which the City Council approved in November. The new lot created through the plat will have all of the needed drainage and utility easements in place. This is the 2nd reading of this ordinance. BOARD ACTION REQUESTED: Approval of Ordinance for vacation of easement Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. ORDINANCE NO. 16-0768 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING DRAINAGE AND UTILITY EASEMENTS LOCATED IN ISLAND VIEW HEIGHTS SIXTH ADDITION THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate drainage and utility easements located in Island View Heights Sixth Addition. Section 2. That the drainage and utility easements to be vacated are described as follows: Lot 16, Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION — Vacate that part of the 6.00 foot wide drainage and utility easement lying easterly of and adjoining the west line of Lot 16, Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION, according to the recorded plat thereof, lying south the North 10.00 feet of said Lot 16 distant 88.51 feet north of the southwest corner of said Lot 16; thence easterly to a point on the east line of said Lot 16 distant 92.29 feet north of the southeast corner of said Lot 16". Lot 17, Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION — Vacate that part of the 6.00 foot wide drainage and utility easement lying westerly of and adjoining the east line of Lot 17, Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION, according to the recorded plat thereof, lying south of the North 10.00 feet of said Lot 17 and lying northerly of a line described as "beginning at a point on the east line of said Lot 17 distant 88.51 feet north of the southeast corner of said Lot 17; thence westerly, to a point on the westerly line of said Lot 17 distant 87.26 feet northerly of, as measured along said westerly line, the southwest corner of said Lot 17". Section 3. This ordinance shall take effect from and after passage and publication. Release of the easement is contingent upon the project occurring. Adopted by the City Council this 10th day of January, 2017. ATTEST: Matt Jaunich Gary T. Forcier City Administrator Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: December 15, 2016 for December 20, 2016, Planning Commission Meeting Application: Consideration of Vacation of Easements Island View Heights Sixth Addition Lots 16 and 17, Block 1. Applicant: Scott Nokes Vacation of Easements The property owner is requesting to vacate the easements that were in place prior to the re -plat that was approved last month. The re -plat (Kokes Addition to Island View Heights) will re- establish the needed easements when the plat is recorded. Vacation of Easements Island View Heights Sixth Addition — lots 16 and 17, Block 1. Planning Commission —12/15/16 Page 2 Existing Zoning: Property Location: Existing Lot Sizes: Proposed Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Vacation of Easements: GENERAL INFORMATION R-2 PD 1852 and 1860 Island View Circle SW 1852 Island View Circle SW — 13,480 sq. ft. 1860 Island View Heights SW — 14,810 sq. ft. 28,290 square feet Vacant Residential. R2 -PD Zoning Medium Density Residential Neighborhood This property was originally platted in 2004 and has remained vacant since that time. City Charter Section 13.05 The existing drainage and utility easements surrounding the property need to be vacated in order for the existing two lots to be combined into one. New easements will be established when the Nokes Addition to Island View Heights Plat is recorded. The existing easements related to the storm water pond will remain in place. Vacation: Section 13.05 of the City Charter states: "A majority of the council may by resolution vacate any street, alley or any public grounds within the city. Such vacation may be made only after published notice and an opportunity of affected property owners and public to be heard, and upon such further terms and by such procedure as is prescribed in MN Stat 412.851, and which the council by resolution may prescribe. A notice of completion of such proceedings shall be filed with the proper county officers in accordance with law." Recommendation: Staff recommends approval of the vacation and release of easements as noted above. { 1Isl ANO I VIEW 5 { PRAIRIE VIEW I I 17 I I I I L CIRCLE 9 NOKES ADDITION TO ISLAND VIEW HEIGHTS PRELIMINARY PLAT K A tu. 16 nne W ,1. 0bek ,. 1A.Wt1 mew .EOHIE 5r A DK °ewKnyy H M. Nat ttrfr.ef m fM aM of meN n Vr ar . of M. Rrglnrm N T.yW .n aN ix !h. a—t, v ueu°e are a.,. er .m�.ann AREA . 28290 S°oore F k • ,u-�.ti::� �3S.� -- '---i--�- OWNER! SC°tt L Nokee jp �,•r-� - I 1MV wat Shoe DrN. W Hut°N1npn• MM 68330 A• I PRESENT ZONING - R -p (PD) PAUW DENSDr AESOE#/i,AL DIS1R,Df FIGHT 1 F p� tmoatamrts 7 4 W4,Inwn let M.n - tNW Spar. FMl - 25 IM lt J p l + ` tr+•wn 1« eam - m 4K a w w1 sift - e w AMlmun UK 04 .40 +fs�•rey3-y rw rr , POND ;d , ' I wn LCCEND I �a sIXrH !A- ------ a........ w rr 22 b � _ r t ,'' ��; •Kir::��::?':=; .. ��.:��;..; ,...., a..,.... �.. �. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of Transportation Alternatives Program (TAP) Funding Application Department: PW/Eng LICENSE SECTION Meeting Date: 1/10/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 15 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Per recent discussions with the City Council and reviews at Resource Allocation Committee meetings, City staff is currently preparing an application for Transportation Alternatives Program (TAP) funding (Federal Aid) to address multi -use trail mobility issues and safety concerns at the intersection of State Trunk Highway 7/22 and Montana Street NW in 2021. At this point, the exact project scope and estimated costs are being finalized. Thus, the final draft of the necessary application and supporting materials will be provided to the City Council at the upcoming meeting. Also, City staff will provide a brief review of this information and be available to address any questions. Please note that the formal submittal deadline is before the end of the day on Thursday, January 13th. BOARD ACTION REQUESTED: Approval of Application Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 175,000.00 Total City Cost: $ 35,000.00 Funding Source: Bonding or Other Project Funds Remaining Cost: $ 140,000.00 Funding Source: Federal Aid Southwest Area Transportation Partnership's (ATP) Transportation Alternatives (TA) Solicitation Program Solicitation Fall/Winter 2016/2017 (For FY 2021 Funding) TRANSPORTATION ALTERNATIVES SOLICITATION FULL APPLICATION Table of Contents RelatedDocuments..................................................................................................................................... 3 FullApplication Form................................................................................................................................. 4 Section 1: General Information............................................................................................................... 5 Section2: Project Budget........................................................................................................................ 6 Section 3: Sponsoring Agency Resolution ................................................. :........................................... 7 Section 4: Resolution Agreeing to Maintain Facility............................................................................. 8 Section 5: Operation and Maintenance Plan........................................................................................... 9 Section 6: ATP Project Evaluation....................................................................................................... 10 SW ATP Full Application Questions................................................................................................ 10 Section 7: Application Checklist.......................................................................................................... 13 SW ATP Full Application Checklist................................................................................................. 13 FINAL APPLICATIONS DUE January 13, 2016 by 4:30 pm ........................................................... 14 TA SOLICITATION FULL APPLICATION FORM Page 2 Related Documents Transportation Alternatives Solicitation Guidebook The document includes information on TA program requirements, qualifying activities, eligible project sponsors, cost-sharing requirements and general project timeline guidance, as well as key regional contacts, and key regional contacts Transportation Alternatives Solicitation Letter of Intent Worksheet The document includes information on the letter of intent review process and a worksheet to assist with completing the online letter of intent form. TA SOLICITATION FULL APPLICATION FORM Page 3 Transportation Alternatives Solicitation Full Application Form TA SOLICITATION FULL APPLICATION FORM Page 4 Section 1: General Information NOTES: If your overall project contains non -eligible or non -transportation related elements, please mention the entire project in the brief project description, but concentrate the application, budget, etc. on the elements that are eligible and transportation related. Sponsoring Agencies, if sponsoring for another project applicant, are advised to have dialog with the project applicant to ascertain the level of commitment by the applicant to follow through on delivery of the project — including the potential use of Eminent Domain. Solicitation for Fiscal Year 2021 Funding Name of Project: Project is located in ATP(s) , In the county(ies) of Brief Project Description (include location): Project Applicant: Contact Person (from project applicant): Contact Person's Email Address: Mailing Address: County: Sponsoring Agency: Sponsoring Agency's Contact Person: Phone No: Fax No: Sponsoring Agency's Contact Person's Email: (Applicant Signature) (Sponsoring Agency Engineer Signature) (Date) (Date) (Local Unit of Government Signature) (Date) ❑ Safe Routes to School project, attach written documentation from MnDOT SRTS Coordinator ❑ The project is in a Scenic By -Way (identify) TA SOLICITATION FULL APPLICATION FORM Page 5 Section 2: Proiect Budget Please provide a detailed budget. Identify what costs will be incurred to carry out the proposed project, using the following budget categories as a guideline. Where appropriate, break down your costs by units purchased. For example: number of acres, cubic yards of fill, etc. (Attach additional sheet(s) as necessary.) Cost estimates are to be submitted in current year dollars. 2016S inflated Estimated Unit Total 2021 $' Eligible Work/Construction Items Ouantity Cost Cost Total Cost Line A: Total Project Match (Line A x 20%) Line B: Total Non eligible Items (list) * Line C: Total 1. Total cost of proposed project: (line A + C ) $ $ 2. Items not eligible for Alternative funding: (line C) $ $ 3. Total eligible costs (line A) $ $ 4. Applicant's contribution toward the eligible alternative project costs (line B) $ $ 5. Total amount requested in alternative funds (# 3 minus # 4) $ $ *Includes Right of Way or LandAcquisition (appraisal fees, legal fees, etc.), Administrative Costs (preliminary, and construction engineering and contingencies) 1 Contact District State Aid Engineer. Grant recipients will need to provide a match based on the year of construction estimate developed when the grant is awarded. TA SOLICITATION FULL APPLICATION FORM Page 6 Section 3: Sponsoring Agency Resolutions A Resolution of Sponsorship from the Sponsoring Agency is required for each project. The resolution must be approved by an eligible sponsoring agency (see the Transportation Alternatives Solicitation Guidebook for more information on appropriate sponsoring agencies). Please attach an original signed copy of the resolution. An example of sample language which can be used by a sponsoring agency is listed below. [SAMPLE LANGUAGE] Be it resolved that agrees to act as sponsoring agency for a (City, County or Agency Name) "Transportation Alternatives" project identified as and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. Be it further resolved that of this sponsoring agency. (Sponsoring Agency Contact Person) Certification is hereby authorized to act as agent on behalf I hereby certify that the foregoing resolution is a true and correct copy of a resolution adopted by (City, County or Agency Name) SIGNED: (Signature) (Title) (Date) on this day of 20 WITNESSED: (Signature) (Title) (Date) 2 Include resolutions / letters of agreement from all funders of the project. Resolutions may want to include who will be responsible for project overruns. TA SOLICITATION FULL APPLICATION FORM Page 7 Section 4: Resolution Agreeing to Maintain Facility A Resolution agreeing to maintain the facility for its useful life is also required for each project. The resolution must be approved by an eligible sponsoring agency (see the Transportation Alternatives Solicitation Guidebook for more information on appropriate sponsoring agencies). Please attach an original signed copy of the resolution. An example of sample language which can be used by a sponsoring agency is listed below. [SAMPLE RESOLUTION LANGUAGE] WHEREAS: The Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way or property ownership acquired without prior approval from the FHWA; and WHEREAS: Transportation Alternatives projects receive federal funding; and WHEREAS: the Minnesota Department of Transportation (MnDOT) has determined that for projects implemented with alternative funds, this requirement should be applied to the project sponsor3; and WHEREAS: (City, County or Agency Na—) Alternatives project identified as is the sponsoring agency for the Transportation THEREFORE BE IT RESOLVED THAT the sponsoring agency hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned Transportation Alternatives project. Certification I hereby certify that the foregoing resolution is a true and correct copy of a resolution adopted by (City, County or Agency Name) SIGNED: (Signature) on this day of 20_ WITNESSED: (Signature) (Title) (Date) (Title) (Date) 3 The project sponsor may have an agreement with another accountable Unit of Government, which should include an operation and maintenance plan (as outlined in Section 5) and how operation and maintenance will be funded. TA SOLICITATION FULL APPLICATION FORM Page 8 Section 5: Operation and Maintenance Plan Provide an estimate of the projected maintenance and operations costs for the proposed facility for the time periods outlined below. In developing these estimates it is important to consider not only the routine costs (such as labor, materials, utility costs, and equipment costs), but also periodic major repairs or preventive maintenance (such as seal coating or replacement of plumbing, lighting, aglime, turf, etc.), and the source of funds. Each project sponsor should assess the particular needs of their specific project. It is not sufficient to simply reference the overall park and recreation budget and suggest that the operations and maintenance costs for the proposed project are somehow covered within that budget. We want to see that a careful effort has been made to assess the specific cost impact of the proposed project. Cost estimates may be explained in a narrative or table format; however, actual dollar figures must be included for each identified cost. I. Time Period: The sponsor must complete a resolution to maintain the structure for the life of the structure. Aggregate and bituminous trails are expected to have a life of 20 years with maintenance such as additional aggregate, seal coats, and thin overlays; concrete trails have a useful life of 35 years with maintenance such as replacement of panels, etc; and bridges and buildings have a useful life of 50 years. The maintenance plan should address maintenance activities that they plan to complete: - Annually - Every 3-5 years - Every 10 years - Every 20 years II. Maintenance Activity Costs: Depending on the type of project proposed, cost estimates may be made for: ❑ Maintenance of surfaces, shoulders, slopes (sweeping, seal coats, patching etc) ❑ Vegetation control ❑ Maintenance and inspection of bridges, culverts, and other drainage surfaces ❑ Maintenance of signs, markers, traffic control structures ❑ Striping and painting ❑ Maintenance of support services (if Transportation Alternative funds were utilized to buy, build, or repair them) such as parking lots, picnic tables, benches, lighting, restrooms, garbage cans, drinking fountains etc. ❑ Janitorial services ❑ Waste management ❑ Grounds keeping ❑ Updating of information for safety and educational activities ❑ Repair and replacement due to vandalism ❑ Other (Please specify) TA SOLICITATION FULL APPLICATION FORM Page 9 Section 6: ATP Proiect Evaluation SW ATP Full Application Questions (you may use this document directly to provide answers to the questions, no need to start another document. Please use a different font / colored font to easily distinguish answers from the original questions). Project description and overview. a. Provide a general overview of the project, including type of facility or project, location (please attach a location map or maps) and any other information about the project. b. Describe how your project fits or meets the criteria for at least one of the six eligible activities for TA funding as outlined on pages three through four in the guidebook. If your project meets the criteria for more than one of the six eligible activities, describe each of them. c. How does the project advance the goals of Transportation Alternatives or sub -programs, specifically related to the physical environment, safety, livability, economic impacts, quality of life, etc.? d. Describe the impacts of the proposed project for the community or region. If there are any negative impacts, explain what you will do to avoid, minimize, and mitigate them. 2. Planning and community context. The project must be identified in a Plan that has undergone a public process. Examples of plans include: State, Regional, Safe Routes to School Plan, ADA Transition Plan, GreenStep City, Active Living Plan, Comprehensive/Land Use Plan, Byway Corridor Management Plan, etc. a. From what planning processes (local, regional, statewide) did this project emerge? Please describe the goals of the plan and how this project will advance those goals. b. Describe how the project was prioritized and selected through your planning process. c. Describe how the public was involved in the local planning process and in deciding to submit this application. d. Have there been objections to the project? If so, how were they resolved? e. Is this project phased or part of a larger project (planned or implemented) or does it increase the connectivity of transportation facilities that have already been funded or implemented? If yes, explain. * Please include a copy of the portion of the plan(s) that is related to or supports the project described in this application. 3. Serves a Transportation Purpose. TA projects must serve a transportation purpose. For this application, "transportation purpose" is defined as primarily serving a commuting purpose and / or that connect two destinations points; a facility may serve both transportation and recreation purposes; a facility that connects people to recreational destinations may be considered to have a transportation purpose. (Examples of projects that do not serve a transportation purpose include a loop trail with overlapping start and end points, interpretive trails and other transportation infrastructure that does not connect destinations or make it easier for the traveling public to complete purpose -driven trips.) a. Describe how your project serves a transportation purpose as defined above. b. Who will be the primary users of your project once implemented? c. Describe any potential for mode switch after the project is implemented. (i.e. switching from driving to walking or biking). TA SOLICITATION FULL APPLICATION FORM Page 10 d. Describe what, if any, user accommodations will be available for the facility (i.e. a trailhead, parking, benches, waste receptacles, restrooms, etc.) e. Describe how the proposed project will address or alleviate safety and accessibility issues or concerns. f. Describe how the proposed project will provide system continuity. (i.e. a trail segment addresses gaps in your current trial system and/or makes a link to an established trail system network. If you are submitting an ADA ramps project, discuss if the ramps are connected to an ADA compliant sidewalk within the segments being improved.) 4. Ensure Project Deliverability. Transportation Alternative funds must be used in the federal fiscal year in which they are approved. In previous years, ATPS permitted projects to slide a year if they were not ready for construction. The ATP no longer has this flexibility. It is important the applicant describe processes that have been completed /planned and will lead to timely project delivery. a. Describe the project development and deliverability using a timeline with estimated dates. (Refer to the timeline guidance on page seven of the Transportation Alternatives Solicitation Guidebook for project development and consult an engineer if needed.) Please describe if you've taken any project development steps (i.e. preliminary engineering, land acquisition, education/encouragement programming for the proposed project, etc.) prior to submitting this application. b. To ensure project delivery, as described in the project timeline outlined in the previous question, describe your approach to address the process to get permits and go through the appropriate processes (and your history with these processes, if applicable), if any of the following are applicable to your project, you may wish to refer to your LOI review: i. Does the project use Section 4(f) Park Lands or properties or Section 6(f)? ii. Does the project occur within an area that affects properties listed, or that are eligible for listing, on the National Register of Historic Places? iii. Does the project affect species or critical habitat protected by the Endangered Species Act? iv. Does the project involve the removal of trees (bat habitat)? v. Does the project require right of way, temporary easements, minor access changes, vi. Will existing or previous land use activities require hazardous materials abatement? vii. Does the project involve placement of fill into Waters of the U.S.? viii. Does the project encroach into a floodplain or wetlands? ix. Does the project significantly impact air quality? x. Is the project in any way controversial or anticipated to be controversial? xi. Is the project within 600 feet of a railroad property? xii. Is the project within the airport influence map zone? xiii. Will utilities be impacted (pipeline, water, sewer, electric, cable)? xiv. Will there be ADA Impacts? xv. Has Environmental documentation been completed (NEPA)? c. Describe the applicant's or project sponsor's (if different from the applicant) role and support of the project (staff and elected official's roles; knowledge and commitment to on-going maintenance; knowledge and experience with projects using federal dollars; etc.). If the project sponsor is different than the applicant, describe how the TA SOLICITATION FULL APPLICATION FORM Page 11 responsibilities will be delegated. (If the applicant and sponsor have an agreement defining the roles, please include a copy of that in your application.) d. If the project takes place in a municipality, where the municipality is not the project applicant, nor the project sponsor, describe how all local units of government have come to support and approve the project. Attach resolutions of support from the applicant, the sponsor (if different from the applicant) and any other local unit of government affected by the project. (Affected entities may include townships, tribal governments, school districts, municipalities, counties, byways, etc.). e. Describe how the sponsoring agency or applicant will assure the project will be operated and maintained for the useful life of the improvement and no change in the usage of any right of way or land ownership acquired will be made without the prior approval from the Minnesota Department of Transportation and the Federal Highway Administration. (Most physical constructions and total reconstructions are considered by FHWA to have useful lives of 20 years. Bridge construction and total reconstructions have useful lives of 50 years.) Attach a maintenance agreement from the sponsoring agency and sub -agreement if sponsor is not the entity maintaining the project. f. Describe your project's total budget and where the funds are coming from or are expected to come from—what elements of the project are eligible for TA funding as well as elements that are not eligible for TA funding, as defined by the Minnesota Department of Transportation, and where will the minimum of 20% match come from? (Note that projects must have an estimated total eligible cost of at least $50,000. Applicants may "bundle " projects together to meet this requirement. For example, bundled projects could consist of signing, lighting and intersection improvements to a number of bike trails in several cities. However, there must be a primary sponsor if bundling projects. Communities may want to consider using a joint powers agreement for implementing bundled projects.) i. In addition to TA funds, what other funding sources will be used for this project? ii. If additional funds, beyond what is listed in your estimate, are needed to complete the project due to unforeseen circumstances, from where will those additional funds come? iii. Describe the budget for operations and maintenance of the project and the source of the funds needed for operations and maintenance. Include actual dollar amounts needed for operations and maintenance for the useful life of the project (20-50 years). g. If applicable, describe your (or the sponsoring agency's) past history of delivering a project that used federal transportation funds. For example, were you able to deliver the project in the year it was programmed? Have you ever had to turn back awarded federal funds? Please explain. If problems were experienced in the past, what will be done on this project to ensure successful completion? TA SOLICITATION FULL APPLICATION FORM Page 12 Section 7: Application Checklist SW ATP Full Application Checklist CHECKLIST OF COMPLETION: This checklist is for the convenience of the Applicant to ensure all Transportation Alternative elements have been addressed. Applications must specifically and directly address each criterion to qualify and receive points. Proposals shall identify each criterion by number and then directly respond to it. Pages in each proposal should be numbered, and are limited to eight (8) 8 1/2" x 11" pages excluding other enclosures identified on the checklist below. Proposals must be in typewritten format. Applicant completed the Letter of Intent (LOI) pre -qualifying step ❑ The Regional Development Commission reviewed the LOI and recommended that the project move forward to full application Application Form Information (Application pages 4 - 9) ❑ Eligible Sponsoring Agency ❑ Eligible Project Applicant ❑ Contact Person /information ❑ Application Signatures ❑ Name of Project ❑ ATP (s) ❑ County (ies) / City (ies) ❑ Transportation Alternative Activity ❑ Brief Project Description ❑ Itemized Project Budget ❑ Minimum total eligible cost is $50,000 ❑ Resolution of Sponsorship from Eligible Agency (sample on pg. 7) ❑ Documentation of 20% or more funding match (list in budget and provide a resolution or other documentation of matching funds as well as funding source of any project over run.) ❑ Resolution(s) to Maintain / Operate Facility (sample on pg. 8) and sub agreement if applicable (pg. 11) ❑ Operation and Maintenance Plan (sample on pg. 9) Application Evaluation Questions (Application pages 10 -12) ❑ Responses pertaining to project description and overview ❑ Responses pertaining to planning and community context ❑ Attach a copy or portion of all plans that are related to or support the project ❑ Responses pertaining to serving a transportation purpose ❑ Responses pertaining to project deliverability ❑ Attached a project timeline with estimated dates ❑ Attached resolutions of support from applicant (if different from sponsor) and all other affected local units of government, if applicable ❑ Attached an operations and maintenance plan and budget for the project's useful life (20-50 years) TA SOLICITATION FULL APPLICATION FORM Page 13 Other Enclosures (where applicable) ❑ Project Location Map ❑ Project lay Out map with enough detail to show the proposed project in relation to surrounding features ❑ Documentation of financial support (letters, agreements, etc.) ❑ Documentation of Plans and Public Participation ❑ Maps, Graphics, photos ❑ Over and above normal transportation project description ❑ Letters of support ❑ Letter of support from byway, if byway project ❑ Documentation from the MnDOT Office of Aeronautics, MnDOT Office of Rail As part of the application process, applicants are required to present their project to ATP 8 TAP Subcommittee on Friday January 27, 2017 in Granite Falls, MN (Tentative date and location). The TA subcommittee will contact you with further details. Proposals MUST be sent electronically along with mailing one original signature copy of the application to the address below. Send your electronic application to the email address below by 4:30 pm on January 13, 2017. The original signature copy should be postmarked January 13, 2017 or before. FINAL APPLICATIONS DUE January 13, 2017 by 4:30 pm to: Mid -Minnesota Development Commission Attn: Donn Winckler 333 SW Sixth Street, Suite 2 Willmar, MN 56201 donn.winckler(&mmrdc.org TA SOLICITATION FULL APPLICATION FORM Page 14 Pedestrian safety along TH 7 near the intersection of Montana Street has been raised as an issue. A possible solution for a midblock crossing or crossing at a non -signalized intersection would be the installation of a pedestrian - activated beacon or signal system. Several such products exist including the system known as HAWK (High -Intensity Activated CrossWalK beacon). Pedestrian hybrid beacons like the HAWK are designed for use in locations that do not meet traffic engineering standards for a conventional traffic signal system. HAWK signals can also provide visually impaired pedestrians with audible information when the walk signal is activated. A HAWK system can cost $80,0004100,000, which is about half what a normal signal. This type of system has limited effect on traffic operations since it is dark the vast majority of the time and is only operational when activated by a pedestrian. The HAWK consists of a Red -Yellow -Red or signal format for motorists. The signals remain off until a pedestrian activates the system by pressing a button. First, a flashing yellow light warns motorists that a WM pedestrian is present. The signal then changes to solid yellow, alerting drivers to prepare to stop. The signal then turns solid _ red and shows the pedestrian a "walk" - symbol. The signal then flashes red lights and the pedestrian is shown a flashing "don't walk" and countdown timer. Drivers are allowed to proceed during the flashing red after coming to a stop and making sure there is no danger. Other less expensive pedestrian activated devices used to increase yielding rates on multilane roads with limited effect on traffic include flashing amber warning signals, in -road warning lighting, blinking pedestrian signs, and pairs of Rectangular Rapid Flashing Beacons (RRFB). The RRFB system includes yellow LED beacons that employ a stutter flash pattern similar to that used on emergency vehicles. When activated, the rectangular rapid -flash LED flash beacons indicated to drivers that someone is waiting to cross or is currently walking across the street. This type of crosswalk treatment can provide enhanced communication and safety between pedestrian and drivers at busier crosswalk locations where there is not already a traffic signal. The cost range of a RRFB i system is approximately $25,000440,000 and would depend upon the type of features \ needed at a particular location (e.g. solar- Ae J. powered, hardwire vs. wireless push buttons, _R type and amount of signage, and other pavement markings). igh Pedestrian and Bicycle System Plan Hutchinson Area Transportation Plan Page 84 District 8 DEPARTMENT OF 2505 Transportation Road TRANSPORTATION Willmar, MN 56201 320-231-5195 January 4, 2017 Kent Exner City of Hutchinson Engineer 111 Hassan Street SE Hutchinson, MN55350 RE: Transportation Alternatives Project Application Concurrence Dear Mr. Exner: Thank you for sharing the City of Hutchinson's intent to submit an application to the Transportation Alternatives program for a pedestrian hybrid beacon system or HAWK on Highway 7 with us. Upon review of the potential project, MnDOT offers the following comments: • MnDOT would allow a pedestrian hybrid beacon system, as proposed, across MN Highway 7 at Montana Street. However, MnDOT would only allow the City to install one pedestrian hybrid beacon system between School Road and Main Street or MN Highway 15, therefore, the HAWK at Montana St. would be the only one allowed in this segment of MN Hwy 7. • It is MnDOT's understanding that the pedestrian hybrid beacon system would be operated and maintained by the City of Hutchinson for its useful life. • For the proposed project to be placed in MnDOT right-of-way, the City will need to obtain a short form permit. This can be obtained after submission of the Transportation Alternatives application. • For any use within MnDOT right-of-way, we require accommodation of all current utilities and that there be perpetuation of present drainage flows. All costs associated with the moving of utilities, replacement of vegetation and the continuation of drainage are the responsibility of the limited use permit applicant. • MnDOT expects all bicycle and pedestrian facilities within State right-of-way to be designed to meet current ADA guidelines, MnDOT State Aid standards and overall good design. • MnDOT reserves the right to permit and approve all projects in the right-of-way and crossing of State Highways based on detailed site plans, construction details and typical section(s). We appreciate the opportunity to review and offer our concurrence on the City of Hutchinson's proposed Transportation Alternatives project. If you have any questions, please to contact me at 320-214-6333. Sincerely, Lindsey Knutso , AICP District 8 Planning Director cc: Todd Broadwell, MnDOT D8 State Aid Engineer Donn Winckler, Mid -Minnesota Regional Development Commission TYPICAL PA100 POLE FOUNDATION MAST ARM TYPE PA10G-A-40-D40-9 (DAVIT AT 350 DEG) POLE LUMINAIRE-COBRAHEAD LED 2 -ONE WAY SIGNALS -OVERHEAD AT 0' k 12' 1 -ANGLE MOUNT SIGNAL -POLE MOUNTED 270 DEG 1 -ANGLE MOUNT CD PED INDICATION -POLE MTD 0 DEG 1 -APS PUSH BUTTON, SIGN (LT ARROW) AND APS ADAPTOR -POLE MOUNTED 270 DEG 'CROSSWALK -STOP HERE ON RED' SIGN -OVERHEAD ONE WAY EVP DETECTOR AND LIGHT -OVERHEAD (FACING ONCOMING TRAFFIC) EXTEND INTO ADJACENT HANDHOLE 3' CONDUIT 2-12 C/14 1-3/C/14 EVP) 1-2/C 14 PB) 1 EVP) 1-3/ 4 UM 1-1/CPS (GRD_) j T s= R10 -6L SIGN (STOP HERE ON RED) NH CABINET PAD (CONTROLLER/ SERVICE CABINETS) 140 I; tii 3 L C=D 2 `1 d' EI RECONSTRUCT CURB RAMPS AND SIDEWALK (ADA COMPLIANCE) MONTANA ST� (30 mph) HH TYPICAL PEDESTAL FOUNDATION SIDE STREET PEDESTAL POLE AND BASE POLE 1 -BLANK -OUT SIGN (NO LEFT/RIGHT TURN)- POLE MOUNTED (FACING ONCOMING TRAFFIC) EXTEND INTO ADJACENT HANDHOLE: 2' CONDUIT RECONSTRUCT CURB RAMPS AND SIDEWALK (ADA COMPLIANCE) 0 30 scale feet SIGNAL HEAD O O O MONTANA ST (30 mph) 01 1-4/C/14 1-1/COS (GRD.) } PHONE: (651) 490-2000 3535 VADNAIS CENTER DR. SEH ST. PAUL, MN 55110 92 E _E 0 Z�' ty � t FILE N0. HUTCH 137737 DATE: 12/07/2016 HAWK SIGNAL -CONCEPT TH 7 AT MONTANA STREET HUTCHINSON, MINNESOTA EXHIBIT NO.1 Section 2: Proiect Budget Please provide a detailed budget. Identify what costs will be incurred to carry out the proposed project, using the following budget categories as a guideline. Where appropriate, break down your costs by units purchased. For example: number of acres, cubic yards of fill, etc. (Attach additional sheet(s) as necessary.) Cost estimates are to be submitted in current year dollars. 2016$ inflated Estimated Unit Total 20215' Eligible Work/Construction Items Quantity Cost Cost Total Cost HAWK Signal System Installation 10 $160,000 $160,000 $175,000 Proiect Match (Line A x 20%) Non elizible Items (list) * City Project Engineering & Administration (21%) 1. Total cost of proposed project: (line A + C ) 2. Items not eligible for Alternative funding: (line C) Line A: Total $160,000 $175,000 Line B: Total $32,000 $35,000 $33,600 $36,750 Line C: Total 533,600 $36,750 $193,600 $211,750 $ 33,600 $ 36,750 3. Total eligible costs (line A) $160,000 $175,000 4. Applicant's contribution toward the eligible alternative project costs (line B) $ 32,000 $ 35,000 5. Total amount requested in alternative funds (# 3 minus # 4) $128,000 $140,000 *Includes Right of Way or Land Acquisition (appraisal fees, legal fees, etc.), Administrative Costs (preliminary, and construction engineering and contingencies) t Contact District State Aid Engineer. Grant recipients will need to provide a match based on the year of construction estimate developed when the grant is awarded. TA SOLICITATION FULL APPLICATION FORM Page 6 2OW S1. 14 r DST NW = 0 19TH AVE NW 8 U Y sy_ aO 12THAVE NORTH HM3H D11NW TH HIGH OR NE 200TH ST MCLEOD COUNTY7 11THA ENE ti 10 AVE NE u �II{�Ij�� ILII 2W 196a Rd SIH AVE NE-�"^�u,AVE"R� w " v N eTHA EW eTH AVE NW C GE AV NE A O CAROLINAA NW OON'95F. a{r�1 9� M EOD VE NE HAVE NW )m AVENW -"i "HAVE... 5 to IEMSL E El I - _ 9R AVE Luce Line Trail o ""° R°` HID~ 7E OLLING OAKS N1V i SKWBAPKWY NW Luce Line trail 1 TAVE 1STAVEN S Y - f NKIMVAY) W� — � HL OPD :NE ASHbIpTQry VE W wAS NGTONAVE E - NCOLNAV LN S1V 15fq Sw 1ST SE BENJAMIN AVE SE 2ND VE AVE SE �• — - Q O INDUSTRIAL BLVD SE W9RDAVES DAVE 9RD IESE _ " o L— IeTnCI. UDEN AVE SW Ism E zO - .TH SE 6 MONASAVE y1y STHA SW J ERGENS RD - STH AVE SE STN AVE I. ll�Ew UUL RD S WSON" o i w G Z y MILWAUKEEA SW AW :aN DDR 0 AVE AVE b I P GOE EL ST SW h MILL RA `- _.. _. HAVES EN Future Dakota Line � LN AV LIN EN ESW Trail to County Line v;i 3 AV SW L DALE AVES I " F CRAIGAVE SW"TONAVESW m STH AVE SIN lean sL G � " C VELAID SW FREEMONT AVE SEo_ �TAQ bye n s m CENTIMYAVE SE 3 ELK DR SE Se BLUE.M DR W 2 y E( "'SE y� C7 DENVER AVE SW D AVE SE FORK DR SE a EAU CLAIRE E SE \` AVE U 0 EDMONTONAVE SW N DTTAWA AVE SE TORO1 BL SE WINNIPEG AVE SE City of Hutchinson Bicycle Friendly Routes September, 2014 City of Hutchinson L Schools City Parks Transportation Plan Identified BFR Future Dakota Line Trail Bicycle Friendly Route Existing Bit/Conc Trail Existing Gravel Trail Existing Bike Lane Disclaimer The end user of this information agrees that these data and map sets have been created from Information provided by various government and private sources at different moments in time and at various levels of accuracy. They are only a graphic representation and should not be considered as positionally accurate. The data is provided "as is" with no claim made as to its accuracy or its appropriateness to its intended use of the data. It is the responsibility of the end user to be aware of the data's limitations and to utilize the data in an appropriate manner and the end user agrees to hold The City of Hutchinson harmless for claims arising out of this exchange of information. Therefore under no circumstances shall the City of Hutchinson be held responsible for any costs, expenses, damages or injuries, including special or incidental or consequential damages to any person(s) or property that arises from the use, or misuse of the information provided. RESOLUTION NO. 14680 RESOLUTION OF SPONSORSHIP FOR THE TRANSPORTATION ALTERNATIVES PROGRAM APPLICATION FOR THE STATE TH 7/22 & MONTANA STREET PEDESTRIAN CROSSING BE IT RESOLVED, that the City of Hutchinson, McLeod County, Minnesota agrees to act as sponsoring agency for a "Transportation Alternatives" project identified as State TH 7/22 & Montana Street Pedestrian Crossing and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. Be it further resolved that Kent Exner, City Engineer, is hereby authorized to act as agent on behalf of this sponsoring agency. Adopted by the Hutchinson City Council this 10th day of January 2017. Gary Forcier, Mayor Matt Jaunich, City Administrator RESOLUTION NO. 14681 RESOLUTION AGREEING TO MAINTAIN THE TH 7/22 & MONTANA STREET PEDESTRIAN CROSSING FACILITY WHEREAS, The Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way or property ownership acquired without prior approval from the FHWA; and WHEREAS, Transportation Alternatives projects receive federal funding; and WHEREAS, the Minnesota Department of Transportation (MnDOT) has determined that for projects implemented with alternative funds, this requirement should be applied to the project sponsor; and WHEREAS, the City of Hutchinson is the sponsoring agency for the Transportation Alternatives project identified as State TH 7/22 & Montana Street Pedestrian Crossing. NOW THEREFORE, BE IT RESOLVED THAT, the sponsoring agency hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned Transportation Alternatives project. Adopted by the Hutchinson City Council this 10th day of January 2017. Gary Forcier, Mayor Matt Jaunich, City Administrator RESOLUTION NO. 14678 RESOLUTION RELATING TO PARKING RESTRICTIONS S.P. 133-116-003 FROM STATION 33+30 TO STATION 47+95 (ROBERTS ROAD SW) IN THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, this resolution was passed this 10th day of January 2017 by the City of Hutchinson in McLeod County, Minnesota. The Municipal Corporation shall hereinafter be called the "City". WITNESSETH: WHEREAS, the "City", has planned the improvement of Roberts Road, State Aid Route No. 116 from School Road SW to Alan Street SW in the City of Hutchinson, Minnesota; and WHEREAS, the "City" will be expending Municipal State Aid Funds on the improvements of this street; and WHEREAS, this improvement does not provide adequate width for parking on both sides of the street and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the "City" shall ban the parking of motor vehicles on the north side of Roberts Road SW from Station 33+30to Station 47+95 at all times. Adopted by the Hutchinson City Council this 10th day of January 2017. Gary Forcier, Mayor Matt Jaunich, City Administrator RESOLUTION NO. 14679 RESOLUTION RELATING TO PARKING RESTRICTIONS S.P. 133-117-014 FROM STATION 3+83 TO STATION 29+54 (SCHOOL ROAD SW) IN THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, this resolution was passed this 10th day of January 2017 by the City of Hutchinson in McLeod County, Minnesota. The Municipal Corporation shall hereinafter be called the "City". WITNESSETH: WHEREAS, the "City", has planned the improvement of School Road SW, State Aid Route No. 117 from Roberts Road SW to immediately south of the South Fork of the Crow River bridge in the City of Hutchinson, Minnesota; and WHEREAS, the "City" will be expending Municipal State Aid Funds on the improvements of this street; and WHEREAS, this improvement does not provide adequate width for parking on both sides of the street; and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the "City" shall ban the parking of motor vehicles on the easterly side of School Road SW from Station 3+83 to Station 29+54 at all times. Adopted by the Hutchinson City Council this 10th day of January 2017. Gary Forcier, Mayor Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Set a public meeting date and time. Department: Police LICENSE SECTION Meeting Date: 1/10/2017 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Request to set a date and time for a public hearing on the Police Department video camera program. BOARD ACTION REQUESTED: Set a meeting date and time Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Snow Removal -Ice Control by the numbers DECEMBER 2016 2015 2014 2013 Days with operations 17 11 10 22 4ctual snowfall (inches) 8.0 7.6 6.7 13.8 Overage snowfall (inches) 9.1 9.1 9.1 9.1 Days with below 00 temps 7 2 4 16 Actual average high temp 26 33 29 18 Actual average low temp 11 22 17 1 Average high temp 26 26 26 26 Average low temp 1 8 j 8 j 8 j 8 City employees utilized 17 18 16 21 Contractors utilized 6 7 6 8 Total personnel hours 668 618.25 262.0 1,101.3 City equipment units used 24 26 22 25 Contractor equipment units used 6 7 6 6 Total equipment hours 679.50 623.25 266.00 11112.25 Gallons of fuel used 1,766.1 1,626.7 778.0 3,101.0 Salt brine used (gallons) 2,215.0 1,505.0 1,305.0 3,295.0 Sand -Salt used (tons) 263.6 177.7 224.1 466.5 De-icing salt used (tons) 47.3 40.9 23.3 3.0 Snow Removal -Ice Control by the numbers Days with operations 1 1 13 2 Actual snowfall (inches) 3.7 2.0 5.2 2.0 Average snowfall (inches) 5.9 5.9 5.9 5.9 Days with below 00 temps - - 5 - Actual average high temp 51 48 32 41 Actual average low temp 33 32 15 21 Average high temp 41 41 41 41 Average low temp 23 1 23 23 23 City employees utilized 13 5 18 7 Contractors utilized - - 5 - Total personnel hours 80.8 9.5 451.0 38.0 City equipment units used 15 5 23 9 Contractor equipment units used - - 5 - Total equipment hours 80.8 9.5 454.5 38.0 Gallons of fuel used 196.0 6.0 1,412.6 167.0 Salt brine used (gallons) 380 - 3,075.9 - Sand -Salt used (tons) 15.2 33.5 272.2 12.0 De-icing salt used (tons) 9.3 4.8 13.1 - 12/01/16 Personnel Equip 37 High Low - 12/02/16 Operators hours hours Salt brine Sand/Salt De-ice salt temp temp Precip Snow Date Description (ea) (hrs) Equip (ea) (hrs) Fuel (gal) (gal) (ton) (ton) (F) (F) (in.) (in.) 12/01/16 37 32 - 12/02/16 32 28 12/03/16 34 28 12/04/16 39 32 0.06 0.60 12/05/16 1 41 28 - - 12/06/16 321 16 - 12/07/16 20 15 0.01 0.10 12/08/16 22 12 - 12/09/16 16 4 - - 12/10/16 13 2 0.07 1.00 12/11/16 Plow & sand 15 101.50 16 101.50 320.40 200.00 53.50 3.65 20 2 0.42 4.30 12/12/16 Snow removal 24 167.50 26 174.00 319.67 150.00 15.45 3.35 5 -12 - - 12/13/16 Plow & sand 8 34.00 8 34.00 172.00 200.00 11 •17 12/14/16 Cleanup 1 3.00 1 3.00 11 -3 - 12/15/16 Cleanup 4 12.00 5 12.00 15.00 7 -13 12/16/16 Plow & sand 9 21.50 9 21.50 84.60 280.00 50.55 7.40 14 7 1.16 1.80 12/17/16 Plow & sand 17 120.25 18 120.25 395.60 375.00 28.30 2.80 11 -18 12/18/16 Plow & sand 5 9.50 5 9.50 5.00 100.00 23.40 -3 -33 12/19/16 Snow removal 23 135.00 24 140.00 339.80 330.00 11.10 26 -7 12/20/16 Cleanup 5 20.00 5 20.00 40.00 33 17 12/21/16 Cleanup, snow storage 3 9.00 3 9.00 36.00 39 22 12/22/16 37 15 12/23/16 Cleanup & sand 4 15.00 7 15.00 15.00 240.00 1 40.40 7.20 37 24 0.03 0.10 12/24/16 32 24 - - 12/25/16 Sand 5 10.00 5 10.00 15.00 340.00 26.25 12.05 381 32 0.97 1 - 12/26/16 41 18 0.22 0.10 12/27/16 Sand 2 2.00 2 2.00 8.00 5.00 22 15 - - 12/28/16 Ice dams 1 1.50 1 1.50 1 7.05 36 23 12/29/16 Ice dams 1 4.50 1 4.50 3.80 32 20 - 12/30/16 Sand 1 1.75 1 1.75 9.60 32 16 12/31/16 1 1 311 161 1 Month: 7 days below zero; Season: 7 days below zero DECEMBER 12 668.00 31 679.50 1,766.07 2,215.00 263.55 47.30 26 11 2.94 8.00 26 8 Avg temp Average month Snowfall = 9.10 SEASON TO -DATE (NOV-OFC 748.75 760.25 1.962.07 2.595.00 178.75 56.60 4.$6' 11.70 Average snowfall 17.3 11/01/16 60 39 Personnel 11/02/16 Equip 38 11/03/16 65 High Low 11/04/16 70 35 Operators hours 37 hours 11/06/16 Salt brine Sand / Salt De-ice salt temp temp Precip Snow Date Description (ea) (hrs) Equip (ea) (hrs) Fuel (gal) (gal) (ton) (ton) 41 11/11/16 48 11/01/16 60 39 11/02/16 60 38 11/03/16 65 38 11/04/16 70 35 11/05/16 72 37 11/06/16 69 41 11/07/16 62 47 - 11/08/16 58 35 11/09/16 62 32 11/10/16 67 41 11/11/16 48 29 11/12/16 551 29 11/13/16 65 37 11/14/16 49 31 11/15/16 59 30 11/16/16 60 32 11/17/16 54 43 - 11/18/16 431 31 0.70 1 1.70 11/19/16 31 18 - - 11/20/16 30 21 11/21/16 39 21 - 11/22/16 34 32 0.56 2.00 11/23/16 Plow & sand 13 80.75 15 80.75 196.00 380.00 15.20 9.30 34 32 - - 11/24/16 341 321 0.05 11/25/16 36 30 - 11/26/16 43 30 - 11/27/16 46 30 0.46 11/28/16 50 36 0.01 11/29/16 37 34 0.05 11/30/161 371 34 0.09 NOVEMBER 1 80.75 5 80.75 196.00 380.00 15.20 9.30 51 33 1.92 3.70 Days with operations: 41 23 Avg temp Average Oct -Nov snowfall = 6.50 Season -to -date 80.75 80.75 196,00 380.00 15.20 9.30 HOURS EQUIP# YEAR MAKE DESCRIPTION SNOWATTACH Nov. 2016 Dec. 2016 Jan. 2017 Feb. 2017 Mar. 2017 Apr. 2017 Total LJ ht Trucks 1 PARK-497-TK3 LTK 20111 Ford Pickup, 3/4 ton 44 Snowplow - 2 PARK-221-TK1 LTK 2009 Ford Pickup, 1/2 ton 44 Snowplow 1.25 41.00 42.25 3 STRT-156-TK1 LTK 1999 Ford Truck, 1 ton 4x4 w/ dump box Snowplow - 4 STRT-170-TK1 LTK 2008 Ford Pickup, 1 ton 44 Snowplow 16.00 16.00 5 STRT-660-TK1 LTK 2004 Ford Pickup, 1 ton 4x4 Snowplow 4.50 4.50 2ny low Tru[ 1 STRT-115-HTK HTK 1996 Ford Truck, S/A w/ dump box Snowplow, wing, sander 5.50 32.50 38.00 2 STRT-441-HTK HTK 2005 1 Ford Truck, S/A w/ hooklift Snowplow, wing, sander 5.50 28.00 33.50 3 STRT-522-HTK HTK 2003 Mack Truck, S/A w/ dump box Snowplow, wing, sander 5.00 41.75 46.75 4 STRT-613-HTK HTK 1999 Mack Truck, S/A w/ dump box Snowplow, wing, sander, underbody 5.50 32.00 37.50 5 STRT-658-HTK HTK 1992 Ford Truck, S/A w/ dump box Snowplow, wing 2016 John Deere 13.00 13.00 6 STRT-781-HTK HTK 2005 Ford Truck, S/A w/ hooklift Snowplow, wing, sander 7 STRT-812-HTK jHTK 2014 Mack ITruck, S/A w/ dump box ISnowplow, wing, sander 5.75 33.25 39.00 8 STRT-894-HTK jHTK 2007 Freightliner ITruck, S/A w/ dump box ISnowplow, wing, sander, underbody 1 5.50 1 16.00 21.50 Skid surer Loaders 14 ea.) 1 CEMT-412-SKD SKID 2011 Bobcat Toolcat Snowplow, blower 1 2.00 1 8.50 1 1 1 1 10.50 2 PARK-032-SKD SKID 2006 Bobcat Skid steer, 5250 Snowplow, blower 1 5.25 1 42.75 1 1 1 1 48.00 3 PARK-211-SKD SKID 2009 Bobcat Skid steer, 5250 Snowplow, blower 43.75 43.75 4 PARK-370-SKD SKID 1 20041 Bobcat Toolcat Snowplow, blower Trd0015 14 W 1 AIRP-055-TRC TRC 2012 New Holland Tractor, TV6070 HLA snow wing, snow blower 6.00 38.00 44.00 2 PARK -357 -TRC TRC 2013 John Deere Tractor, 4720 Snow blower 2003 Case Wheel loader, 621D 3 STRT-390-HEQ TRC 2006 Trackless Tractor, MT5 Snow blower, plow 3.00 3.00 4 STWT-013-TRC TRC 2016 John Deere Tractor, 6125R HLA snow wing 8.00 28.00 36.00 5 STWT-014-TRC TRC 2016 John Deere Tractor, 6125R HLA snow wing 7.50 40.00 47.50 6 STWT-184-TRC TRC 2016 John Deere Tractor, 6125R HLA snow wing 28.00 28.00 Wheel Loaders (6 ea.) 1 COMP-925-LDR LDR I 2013 Case lWheel loader, 621F Snowblower 4 STRT-447-LDR LDR 2001 Case Wheel loader, 621C Snowplow, wing 6.00 32.50 1 38.50 5 STRT-750-LDR LDR 2003 Case Wheel loader, 621D Snowplow, wing 6.00 28.50 34.50 6 STRT-969-LDR LDR I 2003 Case Wheel loader, 621D Snowplow, wing 6.00 34.50 40.50 Heav E ui men 1 ea. 1 STRT-116-HEQ JHEQ I 2015 Fair Mf Snow blower lWheel loader 11.50 11,50 Snow Hauling Trucks 1 McLeod Co. Tandem HTK Mack Truck, T/A w/ dump box none 3.00 3.00 2 STRT-972-HTK HTK 1997 Mack Truck, T/A w/ dump box none 6.00 6.00 Contractors Hansen Gravel none 35.50 35.50 Contractors Hanson & Vasek none 11.00 11.00 Contractors Juul Contracting none 16.00 16,00 Contractors Kosek, Jeff none 11.00 11.00 80.75 679.50 760.25 Employee Department Primary role Nov. 2016 Dec. 2016 Jan, 2017 Feb. 2017 Mar. 2017 Apr. 2017 Total Burmeister, Jerome PW - Operations Route SW1 5.50 36.00 41.50 Carter, Randy PRCE Schools, PRCE, trails 11.00 41.00 41.00 Carter, Ron PRCE Schools, PRCE, trails 7.50 45.00 52.50 Dehn, Pete PW - Operations Route SW2 5.50 38.00 43.50 Ebert, Dick PW - Operations Route SE1 5.75 33.25 39.00 Fenske, Bruce PW - Operations Snow Removal, Routes 6.00 26.00 32.00 Franek, Cory PW - Wastewater Routes, Snow Removal - Hutton, Chris PRCE Downtown, Schools, PRCE 6.50 43.75 50.25 Inselmann, Eric PW - Operations Routes, Snow Removal 6.00 32.50 38.50 Magnusson, Brian PRCE Downtown, Schools, PRCE 12.00 12.00 Navratil, Jim PW - Water Downtown W 28.00 28.00 Olson, John PW - Operations Airport 6.00 38.00 44.00 Schelitzche, Jay PRCE Schools, PRCE, trails 37.75 37.75 Schuette, Donovan PW - Operations Downtown E 8.00 28.00 36.00 Telecky, Dave PW - Operations Route NEI 7.00 50.25 57.25 Thompson, DeNeil PW -Operations Route NW1 5.50 43.50 49.00 Trnka, Jemes PW - Operations Cul-de-sac, dead ends 6.00 37.00 43.00 Wichterman, Ken PW - Operations Downtown route 5.50 24.50 30.00 Hansen Gravel Contract snow haul Snow removal 35.50 35.50 Hanson - Vasek Contract snow haul Snow removal 11.00 11.00 Juul Contract snow haul Snow removal 16.00 16.00 Kosek Contract snow haul Snow removal 11.00 11.00 TOTAL PERSONNEL HOURS 80.75 668.00 �� 748.75 Sidewalk Snow Removal Monthly Report December 2016 Monthly Summary of Sidewalk Snow Removal Noncompliance A summary of sidewalk snow removal notices left at properties not in compliance with Chapter 90.01 Ice and Snow on Public Sidewalks, of the Hutchinson City Code of Ordinances can be found below. 24 hours were given to those receiving notice to remove snow deposited onto the public sidewalk. Number of properties that received snow removal notice 18 Number of properties cleared by City order 3 Number of properties pending compliance at month's end 0 Properties that were ordered to be cleared by the City House Street Quadrant Property Owner City PID Security Bank & Trust 595 Jefferson St SE 735 11th St E 06-116-29-10-0380 Glencoe, MN 55336 Clinton Scherping 338 4th Ave SW 18491 CSAH 15 06-116-29-05-0350 Dassel, MN 55325 William & Jessica Jarman 625 Main St S 23435 735th Ave 06-116-29-11-0650 Dallas, TX 75254 Optima Realty 532 Jefferson St SE 16690 705th Ave 06-116-29-06-0860 Dassel, MN 55325 Stix & Brix Inc. 425 Adams St SE 307 N Holcombe Ave 06-116-29-07-0600 Litchfield, MN 55355 Specialized Loan Servicing 305 Adams St SE 8742 Lucent Blvd, Ste 300 06-116-29-07-0150 Highlands Ranch, CO 80129 Walter & Carmen Patino 536 Main St S PO Box 234 06-116-29-06-0610 Glencoe, MN 55336 Dane Page 570 Main St S 570 Main St S 06-116-29-11-0040 Hutchinson, MN 55350 Tyler Henderson 635 Main St S 14989 Harvest Rd 06-116-29-11-0640 Glencoe, MN 55336 Wells Fargo Bank 585 Glen St SW 3476 Stateview Blvd 06-116-29-12-0070 Fort Mill, SC 29715 Mike Walter Construction 561 Glen St SW 58056 Mn Hwy 7 06-116-29-12-0100 Cosmos, MN 56228 Julie Schuettpelz 564 Lynn Rd SW 5100 Vega Ave 01-116-30-09-0020 New Germany, MN 55336 Anda Construction 991 Echo Dr SE PO Box 777 06-116-29-13-0090 Moorhead, MN 56560 Dennis Brady 630 Main St S 4110 Upland Lane N 06-116-29-11-0980 Plymouth, MN 55446 Terry Bakke 605 Main St S 20755 Hwy 15 N 06-116-29-11-0670 Hutchinson, MN 55350 William Weide 646 Franklin St SW 55203 Co Rd 38 06-116-29-12-0750 Buffalo Lake, MN 55314 West Central I industries 900 Hwy 15 S PO Box 813 06-116-29-13-0200 Willmar, MN 56201 Hutchinson Church of God 800 Grove St SW 800 Grove St SW 06-116-29-13-0350 Hutchinson, MN 55350 Planning, Zoning and Building Dept. Quarterly Report 4th Quarter 2016 Building Department Permit Activities A Commercial New 96 Denver Ave SE (Highfield Apartments) - $2,968,690 B Commercial/Ind. Remodel 1025 Dale St SW (Woodstone Addition) - $768,317; 1170 Carolina Ave NW (4 plex fire) - $285,000; 1320 Hwy 15 S 102(Pizza Rance) remodel- $125,500; C New Single Family 197 Eau Claire Ave - $187,980; 102 Eau Claire Ave - $226,592; 335 Ottawa Ave - $204,698; 1400 Sherwood St - $186,552; 1406 Sherwood St - $186,552; 1412 Heritage Ave - $235,198; 198 Eau Claire Ave - $186,294; 1380 Bradford St - $188,300; 1851 Scenic Heights Ct - $150,550; 1843 Scenic Heights St - $150,551; 1832 Scenic Heights Ct - $150,551; 1824 Scenic Heights Ct - $150,551; Other Building Inspection Activities Dec. 13 BPI Contractor Education; Dec 14,15 MN State Fire Code Update Evergreen Meals served October -December Week of 4th Qtr. 2015 4th Qtr. 2016 2015 Year to Date 2016 Year to Date Total Number Inspections Stewart 335 511 226 1841 311 1415 of Inspections done within 24 HRS week 100.0% 100.00% 130 100.00% 170 100.00% Total Number Plan Review 918 40 42 677 177 306 176 of Plan Reviews completed in 21 Days 295 100% 100% 118 100% week 100% Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial (new) 0 $0.00 1 $2,968,690.0 2 $1,757,000.00 1 $2,968,690.00 Commercial ( additions/remodels) 21 $1,034,945.00 22 $2,204,520.00 87 $6,993,599.00 77 $8,967,882.00 Total Commercial 21 $1,034,945.00 23 $5,173,210.00 89 $8,750,599.00 78 $11,936,572.00 Industrial (new) 0 $0.00 0 $0.00 0 $0.00 0 Industrial (additions/remodels) 0 $0.00 01$0.00 0 $0.00 0 $0.00 Total Industrial 0 $0.00 0 $0.00 0 $0.00 0 $0.00 Fire Sprinkling 2 $20,280.00 8 $75,704.00 8 $163,930.00 10 $88,190.00 New Residential 4 $759,000.00 12 $2,204,538.00 20 $3,623,304.00 30 $5,617,378.00 Residential mist (additions/remodels) 24 $169,881.00 21 $107,770.00 126 $799,831.00 118 $739,841.00 Set Fee permits (reside, reroof, window) 100 $0.00 105 $0.00 5481 492 HRA Permits 2 $38,000.00 1 $1,000.00 7 $67,980.00 4 $46,710.00 Waived Fees 0 $0.00 0 $0.00 5 $284,200.00 0 $0.00 Subtotal Building Permits 153 $2,022,106.00 170 $7,562,222.00 803 $13,689,844.00 732 $18,428,691.00 Mechanical 42 $176,925.00 63 $416,549.00 165 $1,247,905.52 200 $980,962.00 HRA Mechanical 0 $0.00 1 $0.00 2 6 $19,100.00 Plumbing 15 $0.00 24 $0.00 78 93 HRA Plumbing 0 $0.00 1 $0.00 0 2 Signs 10 $0.00 8 $0.00 63 $372.00 56 $400.00 Total Valuation 12201 $2,199,031.00 267 $7,978,771.00 111111 14,938,121.52 1089 $19,429,153.00 *Set fees not included in valuation A Commercial New 96 Denver Ave SE (Highfield Apartments) - $2,968,690 B Commercial/Ind. Remodel 1025 Dale St SW (Woodstone Addition) - $768,317; 1170 Carolina Ave NW (4 plex fire) - $285,000; 1320 Hwy 15 S 102(Pizza Rance) remodel- $125,500; C New Single Family 197 Eau Claire Ave - $187,980; 102 Eau Claire Ave - $226,592; 335 Ottawa Ave - $204,698; 1400 Sherwood St - $186,552; 1406 Sherwood St - $186,552; 1412 Heritage Ave - $235,198; 198 Eau Claire Ave - $186,294; 1380 Bradford St - $188,300; 1851 Scenic Heights Ct - $150,550; 1843 Scenic Heights St - $150,551; 1832 Scenic Heights Ct - $150,551; 1824 Scenic Heights Ct - $150,551; Other Building Inspection Activities Dec. 13 BPI Contractor Education; Dec 14,15 MN State Fire Code Update Evergreen Meals served October -December Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart week 688 226 57 311 119 158 week 964 314 130 428 170 283 week 918 481 137 677 215 306 week 893 295 81 461 118 188 week 549 225 87 233 66 111 4012 1541 492 2110 688 1046 Total Meals served Oct. -Dec. M. Dates Closed November 24, 25; December 26 Planning and Zoning Quarterly Activities Year: 4th Quarter, 2016 Activity Number Additional Info. Number of Planning Applications Reviewed and 6 Consideration of a Preliminary and Final Processed Plat for Nokes Addition to Island View Heights, located at 1860 and 1852 Island View Cir. SW; Consideration of a Lot Split for 406 and 540 3rd Ave NW; Consideration of an Amendment to the Landscape Ordinance 154.115; Consideration of a Vacation of Easement for Nokes Addition to Island View Heights located at previous Lots 16 and 17, Block 1, Island View Heights Sixth Addition; Consideration of a Conditional Use Permit for a Daycare Center in an R-2 zoning district located at 700 Main St N Unit G Number of Joint Planning Board Applications 1 Consideration of a Site Plan located in Reviewed and Processed Section 8, Hassan Valley Township Number of Planning Commission Meetings 3 Consideration of a Conditional Use Permit for the operation of an assisted living facility in an R-2 zoning district located at 225 Shady Ridge Rd NW; Consideration of a Conditional Use Permit for construction of a drive through automatic teller machine (ATM) in a C-4 zoning district located at 1060 Hwy 15 S; Consideration of a Preliminary and Final Plat for Nokes Addition to Island View Heights, located at 1860 and 1852 Island View Cir. SW; Consideration of a Lot Split for 406 and 5403 rd Ave NW; Consideration of an Amendment to the Landscape Ordinance 154.115; Consideration of a Vacation of Easement for Nokes Addition to Island View Heights located at previous Lots 16 and 17, Block 1, Island View Heights Sixth Addition Number of Joint Planning Meetings 1 Consideration of a Site Plan located in Section 8, Hassan Valley Township, Number of Zoning Reviews for Building Permits 25 (Compliance with Zoning Code) Number of Land Use Permits Issued - (Fences, 15 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 8 Number of Predevelopment/Pre Application 2 Century Ct Pre Development, Novation Meetings ATM Pre Development Number of Misc. Planning Meetings 45 Resource Allocation - 2 City Council - 6 Directors Meeting - 3 Public Arts - 3 PBZ Staff Mtg - 6 Planning Staff mtg Facilities Update - 2 Facilities Committee Mtg - 1 City Facility Site Visits SolSmart Maplewood Academy Daycare Century Court Wold Architects Speak at Park Elementary Novation ATM PC Orientation (Jessica Forcier) Management Team Mobilite Sign Work (West River park) Small Cell Conference Call Small Sell ROW Use Maintenance Interview — 2 Landscape Installation wayfinding sign Compensation Study Bldg EEOM Gus Wurdell Matt (telecom) Development Tree Program Number of Zoning Enforcement Cases 6 Number of Walk -In Customers Served 715 Site Visits 13 Woodstone; Highfield; Hutchinson High School; School Rd Properties