The URL can be used to link to this page

cp12-27-2016Marc A. Sebora, City Attorney 0I'fl" or the City Attorney F 1 I Hassan Street 5E Hutchinson, MN 55350-2522 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA 324-234-56831Phone.320-234-420IIFax NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, December 27, 2016 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, December 27, 2416, in the Council Chambers at the Hutchinson City Center, 111 1 lassan Street SE, Hutchinson, Minnesota for the following purpose: Review of City of Hutchinson 2016 Compensation Study Matthe aunich, City tnistrator DA'Z'ED: December 21, 2016 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, DECEMBER 27, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Seventh Day Adventist Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14668 — Resolution Accepting Donation from William & Burdella Main for Law Enforcement Memorial Park PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of December 13, 2016 (b) Workshop Meeting of December 13, 2016 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of 2017 License Renewals (b) Consideration for Approval of Resolution No. 14669 — Resolution Adopting Findings of Fact and Reasons for Approval of a Lot Split at 406, 410 and 540 3rd Avenue NW with Favorable Planning Commission Recommendation (c) Consideration for Approval of Out of State Travel for Dan Jochum to Attend the National Planning Conference in New York City from May 5 — 9, 2017 (d) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on February 3 & 4, 2017, at McLeod County Fairgrounds (e) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Pheasants Forever on March 11, 2017, at McLeod County Fairgrounds (f) Consideration for Approval of Board Appointments/Reappointments CITY COUNCIL AGENDA DECEMBER 27, 2016 1. Don Martinez to Hutchinson Utilities Commission to December 2018 (fill Donna Luhring's term) 2. Monty Morrow to Hutchinson Utilities Commission to December 2021 3. Mark Girard to Hutchinson Utilities Commission to December 2021 4. Kristine Leuze to Library Board to April 2017 (fill Jon Ross's term) (g) Consideration for Approval of Change Order No. 2 — Letting No. 1, Project No. 17-01 (Denver Avenue SE Extension) (h) Claims, Appropriations and Contract Payments PUBLIC HEARINGS (6:00 P.M.) - NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 8. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR JANUARY 10, 2017) 9. APPROVE/DENY ORDINANCE NO. 16-768 — AN ORDINANCE VACATING DRAINAGE AND UTILITY EASEMENTS LOCATED IN ISLAND VIEW HEIGHTS SIXTH ADDITON WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR JANUARY 10, 2017) 10. APPROVE/DENY RESOLUTION NOS. 14658 — 14667 — ADOPTING 2017 CITY OF HUTCHINSON BUDGETS AND TAX LEVIES 11. APPROVE/DENY ADOPTION OF FIVE-YEAR CAPITAL IMPROVEMENT PLAN 12. APPROVE/DENY 2017-2020 MOSQUITO MANAGEMENT PROFESSIONAL SERVICES AGREEMENT GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �a) 2016 Residential Leaf Vacuum Service Annual Report b) Hutchinson Housing & Redevelopment Authority Board Minutes from November 15, 2016 �c) City of Hutchinson Financial Report and Investment Report from November 2016 d) Library Board Minutes from November 28, 2016 2 CITY COUNCIL AGENDA DECEMBER 27, 2016 NHSCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Resolution 14668 Approving Cash Donations Department: Finance LICENSE SECTION Meeting Date: 12/27/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Recognition of Gifts/Donations Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Police department received the following donation for the Law Enforcement Memorial Park: $200 - William & Burdella Main BOARD ACTION REQUESTED: Approve Resolution #14668 accepting the donation. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14668 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following person has offered to contribute the cash amount set forth below to the city: Name of Donor William & Burdella Main Amount Donation Date $200.00 12/14/2016 WHEREAS, such donation has been contributed to the Hutchinson Police department as a donation to the Law Enforcement Memorial Park fund. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 27th day of December 2016. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor Resolution No. 14671 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following organization has offered to contribute the cash amount set forth below to the City: Name of Donor Village Ranch Amount $1000.00 WHEREAS, such donation has been contributed to the Hutchinson Fire Department; and, WHEREAS, the intended use for this donation is to help pay for the newest and safest technology in firefighting hoods; and, WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 27th day of December 2016. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, DECEMBER 13, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Arndt, second by Czmowski, to approve the Council agenda as presented. Motion carried unanimously. 2. INVOCATION — Seventh Day Adventist Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Lofdahl recognized Bill Arndt for his years of service as his term will be done at the end of the year. Mayor Forcier recognized Lindsay Whalen for donating two shooting machines to the high school basketball program and working with the athletes in the programs yesterday. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of November 22, 2016 (b) Truth in Taxation Hearing Minutes of December 6, 2016 Council Member Lofdahl noted that under the Miscellaneous section of the November 22, 2016, minutes he was speaking of requiring bike racks and not bike lanes with new major building construction. Motion by Lofdahl, second by Czmowski, to approve the minutes with the revision noted to the regular minutes. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 14645 - Amendment to the 2016 General Fund Budget CITY COUNCIL MINUTES DECEMBER 13, 2016 (b) Consideration for Approval of Resolution No. 14646 - Transfer Funds to Finance 2016 Aquatic Center Construction Costs (c) Consideration for Approval of Resolution No. 14647 - Transfer Funds to 2016 Construction Fund and General Fund (d) Consideration for Approval of Resolution No. 14648 — Resolution to Sell At Auction Unclaimed Bicycles (e) Consideration for Approval of Resolution No. 14649 - Authorizing Senior Deferral of Special Assessment (f) Consideration for Approval of Resolution No. 14650 - Adopting the 2017 Fee Schedule (g) Consideration for Approval of Resolution No. 14651 - Transferring Funds to the 2014 Construction Fund (h) Consideration for Approval of Issuing Short -Term Gambling License to Upper Midwest Allis-Chalmers Club on July 23, 2017, for Orange Spectacular Event at McLeod County Fairgrounds (i) Consideration for Approval of Out -of -State Travel for Miles Seppelt on January 9 & 10, 2017, to Attend "Cardinal Manufacturing" Workshop at Eleva-Strum High School in Wisconsin (j) Consideration for Approval of Renewing Joint Powers Agreement With the Southwest Metro Drug Task Force (k) Consideration for Approval of Improvement Project Change Orders - Letting No. 4/Project No. 16-04 (Water Tower Reconditioning —Golf Course Road) - Letting No. I/Project No. 17-01 (Denver Avenue SE Extension) (1) Reappointment of Becky Felling as City Representative to the Hutchinson Health Board to December 2019 (m)Appointments/Reappointment to Parks/Recreation/Community Education Board 1. Don DeMeyer to August 2019 2. Liz Marcus to August 2019 3. Craig Juhnke to August 2019 4. Eric Westlund to August 2020 (n) Claims, Appropriations and Contract Payments Item 7(f) was pulled for separate discussion. Motion by Czmowski, second by Christensen, to approve the consent agenda with the exception noted above. Motion carried unanimously. Item 7(f) had further discussion. Mayor Forcier commented that there had been talk of requiring a damage deposit for the historic church and depot rentals. There is currently one for rental of the Evergreen space in the amount of $100. Mayor Forcier suggested that a damage deposit be included for rental of the historic church and for the depot. 2 CITY COUNCIL MINUTES DECEMBER 13, 2016 Matt Jaunich stated that a damage deposit can be added to the fee schedule and a revised fee schedule will be presented at an upcoming meeting. However, he recommended adopting the fee schedule as presented this evening so that those fees could move forward. Motion by Czmowski second by Christensen to approve Resolution No. 14650 noting that a damage deposit will be added to the fee schedule and approved at a later meeting. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) 8. CONSIDERATION OF RESOLUTION NO. 14656 - RESOLUTION TO VACATE CITY RIGHT OF WAY Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that this topic has been discussed at a couple of previous Council meetings. The City is in process of conveying a 1 '/2 foot strip of land to Cheryl Dooley's realty business, Dame's Digs LLC, so that the building can be entirely out of the city right-of-way. Mr. Sebora reminded the Council that when the building was constructed many years ago, the building was built into the right-of-way. To make the transfer of this property complete, the City has to vacate that portion of the right-of-way that will be conveyed to Dame's Digs, LLC. As part of the process, a public hearing is required under the City Charter. Mr. Sebora also noted that since this topic was first introduced last September, a discrepancy in the legal description was discovered and therefore a Resolution with a corrected legal description is before the Council for approval. Motion by Lofdahl, second by Arndt, to close public hearing. Motion carried unanimously. Motion by Lofdahl, second by Czmowski, with Christensen abstaining, to approve Resolution No. 14656 with the revised legal description. Motion carried unanimously. 9. APPROVE/DENY ORDINANCE NO. 16-766 - AN ORDINANCE AUTHORIZING THE SALE OF REAL PROPERTY TO DAME'S DIGS, LLC (SECOND READING AND ADOPTION) Marc Sebora, City Attorney, explained that this item involves the same parcel as was vacated through Resolution No. 14656. This strip of land is being proposed to be sold to Cheryl Dooley of Dame's Digs, LLC. The City Charter requires the sale of property be done by ordinance and public hearing. Motion by Arndt, second by Lofdahl, to close public hearing. Motion carried unanimously. Motion by Lofdahl, second by Christensen, with Christensen abstaining, to approve second reading and adoption of Ordinance No. 16-766. Motion carried unanimously. 10 APPROVE/DENY ORDINANCE NO. 16-764 - TELECOMMUNICATIONS ORDINANCE REVISIONS (SECOND READING AND ADOPTION) Matt Jaunich, City Administrator, introduced the ordinance and public hearing but noted that staff is recommending that the second reading and adoption be tabled. John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson explained that staff has been administering an effort to revise the City's telecommunication ordinance relating to the use of small cell technologies. Mr. Paulson noted that staff has received some comments from interested parties about the proposed changes to the ordinance. Additional time is needed to review and consider the comments that have been received. If additional comments are received tonight, they will be included in the staff review of all comments. Once comments are reviewed, staff will respond to those comments and meet with interested parties as necessary. Mr. Paulson explained the proposed changes as presented. The first proposed revision relates to the size of equipment placed on private property poles. The CITY COUNCIL MINUTES DECEMBER 13, 2016 second proposed revision relates to use of right-of-way. Peter Coyle, Larkin Hoffinan, representing T -Mobile, presented before the Council. Mr. Coyle noted that he appreciates the City tabling consideration of this item. Mr. Coyle explained that small cell technology likes to take advantage of equipment that is already in place. This technology needs to be placed close to users, such as on Main Street, on light fixtures on light poles and on fiber lines. Mr. Coyle detailed how equipment is placed and where pieces are stored. Mr. Coyle explained that the equipment is rather small and typically is not visible to the eye. Jay Littlejohn, representing Verizon Wireless, presented before the Council. Mr. Littlejohn noted that Verizon Wireless has no applications in with the City and does not have a desire to do so at this time. Mr. Littlejohn explained that services are in high demand. Small cell facilities allow for cell phones to work better and faster. Mr. Littlejohn agreed that Main Street and light poles are a prime place for small cells to be placed. Mr. Littlejohn suggested that the City not outright ban use of right-of-way, but rather allow room for regulation. Valerie Bergman, AT&T, presented before the Council. Ms. Bergeman noted that AT&T's goal is to provide the best services for their customers. Ms. Bergman also noted that she supports local regulation of right-of-way but not an outright ban. Ms. Bergman noted that small cell technology is the best way to get the best use to customers while living, traveling and shopping. Ms. Bergman noted that AT&T would be happy to work with staff on ordinance revisions. Steve Cook, 728 Juul Road, presented before the Council. Mr. Cook commented that if all of the cell providers are going to want to all be placed on the same poles in the same locations serving the same customers and what that might look like. Wes Greve, 1301 Roberts Road, presented before the Council. Mr. Greve noted that he has seen cell towers in palm trees and on steeples on churches in Mesa, Arizona. Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Lofdahl, second by Christensen, to table action on this item. Motion carried unanimously. 11. APPROVE/DENY ORDINANCE NO. 16-765 - USE OF PUBLIC RIGHT-OF-WAY ORDINANCE REVISIONS (SECOND READING AND ADOPTION) Matt Jaunich, City Administrator, noted that the second reading and adoption of this ordinance will not be considered tonight in accordance with the same issues related to the telecommunications ordinance. John Paulson, Environmental Specialist, explained that the current proposed ordinance revisions prohibit smell cell and telecommunications equipment to be used in public rights- of-way. Again, staff will be reviewing comments received from interested parties on the proposed revisions and bringing forth action to the Council at a later date. Motion by Lofdahl, second by Arndt, to close public hearing. Motion carried unanimously. Motion by Lofdahl, second by Czmowski, to table action on this item. Motion carried unanimously. 12. SCHOOL ROAD & ROBERTS ROAD RECONSTRUCTION PROJECT (LETTING NO. 2/PROJECT NO. 17-02) (a) Resolution No. 14652 - Resolution Ordering Improvement and Preparation of Plans and Specifications .19 CITY COUNCIL MINUTES DECEMBER 13, 2016 (b) Resolution No. 14653 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that in January 2014 the City applied for federal aid dollars and has received them to initiate a trail project on School Road from Roberts Road to the south side of the bridge. With additional funding, a trail extension is being proposed from School Road and on Roberts Road to Roberts Park. Staff has discovered that the roadway would need to be improved in order for the trail improvements to be made. The road was built in 1978 and had a mill and overlay in 2000. The project on School Road is being proposed as a full reconstruction (minus water/sewer installation) to be a 34 foot curb to curb roadway with parking on one side of the street and a trail. A rehabilitation and reclaim is being proposed on Roberts Road. Mr. Exner noted that a neighborhood meeting was held on December 6, 2016, with property owners adjacent to the proposed School Road/Roberts Road reconstruction project. An estimated improvement assessment amount has been provided to adjacent property owners within the formal public hearing notice mailing. Mr. Exner reviewed the project scope, estimated project costs & funding, and the apportionment of the City and the property owner. The estimated project cost is $3,288,760. A proposed bidding date has been established for March 1, 2016, for this project. The project is slated to begin May 15, 2016, and be completed on or before Setpember 29, 2016, with final completion on or before November 3, 2016. Wes Greve, 1301 Roberts Road, asked about bonding required by the contractors. Exner explained that the general contractor must provide a performance bond and a project bond. Greve asked about bike lanes. Exner noted that the bike lanes will be removed on Roberts Road and the trails will be used for biking/walking. Council Member Arndt asked about street lighting that will be installed. Exner noted that at this point the project is calling for 16' acorn -shaped lighting. Staff is looking at LED lights within the acorn poles. Council Member Arndt raised concerns with the lighting because the bright light they give off can be blinding to drivers and don't necessarily provide the best lighting to see pedestrians at crossings. Exner noted that perhaps certain areas could be invested into a cobra -type lighting or shoebox-type lighting so the roadway/trail is well lit. Motion by Arndt, second by Christensen, to close public hearing.. Motion carried unanimously. Motion by Lofdahl, second by Christensen, to approve Resolution Nos. 14652 and 14653. Motion carried unanimously. 13. SCHOOL ROAD & ROBERTS ROAD TRAIL IMPROVEMENTS PROJECT (LETTING NO. 3/PROJECT NO. 17-03) (a) Resolution No. 14654 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 14655 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, explained that this project is for trail improvements along School Road and Roberts Road. Mr. Exner spoke of trail options being considered on the bridge. Mr. Exner and Council Members also spoke of trail signage/striping near the school. This project is being funded with aid dollars and bonding dollars. Motion by Lofdahl, second by Arndt, to close public hearing.. Motion carried unanimously. Motion by Christensen, second by Lofdahl, to approve Resolution Nos. 14654 and 14655. Motion carried unanimously. 5 CITY COUNCIL MINUTES DECEMBER 13, 2016 purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 14. REVIEW OF 2016 COMPENSATION STUDY Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich requested that the Council table this item to a workshop to be held on December 27, 2016, at 4:00 p.m. Mr. Jaunich noted that he had met with public works staff yesterday on this topic and the meeting wasquite lengthy, therefore he is suggesting a workshop so this can be discussed in more detail. Motion by Czmowski, second by Lofdahl, to table this item to December 27, 2016, at 4:00 p.m. to review at a workshop. Motion carried unanimously. 15. REVIEW OF TRUTH IN TAXATION HEARING Matt Jaunich City Administrator, presented before the Council. Mr. Jaunich asked if there are any suggested changes before this item is brought forward for formal approval at the next meeting. No suggestions were made. UNFINISHED BUSINESS NEW BUSINESS 16. CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14657 — SUPPORTING A FASTLANE FEDERAL GRANT APPLICATION FOR U.S. HIGHWAY 212 IMPROVEMENTS Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that Carver County is leading this project development. The application is to expand Hwy 212 between Carver up to Cologne. The project cost is estimated at $22 million. Staff is proposing support of Carver County's application for federal funds for this expansion from a two-lane highway to a four -lane highway. The grant program provides dedicated discretionary funding for projects that address critical freight issues facing the nation's highways and bridges. Motion by Arndt, second by Lofdahl, to approve Resolution No. 14657. Motion carried unanimously. 17. CONSIDERATION FOR APPROVAL OF COALITION OF GREATER MINNESOTA CITIES VOLUNTARY ASSESSMENT Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the City participated in this program one year ago. The request is for a voluntary payment committing to the voluntary assessment to work on environmental issues. Staff feels there is no specific purpose outlined and is very broad in nature. Staff notes that the CGMC already represents its members interests on issues related to the environment and those costs are covered through the City's regular annual dues. While staff agrees with the CGMC in that rel CITY COUNCIL MINUTES DECEMBER 13, 2016 greater Minnesota cities are facing more environmental regulations, staff has concerns on how this funding request is being handled by CGMC. Staff feels that if environmental concerns are increasing and the demand on CGMC increase, then dues should reflect that. Staff sees no direct purpose like the one the city participated in last year. Council Member Lofdahl noted he would argue that this may be a worthwhile investment and an extension of the work that was done last year. Motion by Czmowski, second by Arndt, to deny participation in Coalition of Greater Minnesota Cities voluntary assessment. Roll call vote was taken: Christensen — aye; Lofdahl — nay; Arndt — aye; Czmowski — aye; Forcier — aye. Motion carried 4 to 1. 18. CONSIDERATION FOR APPROVAL OF SETTING 2017 ORGANIZATIONAL MEETING FOR JANUARY 3, 2017 Mr. Jaunich noted that the City Charter notes that the City Council must meet the first Monday in January following a regular municipal election in order for newly elected members of the council to assume their duties. The Charter states that if the first Monday is a holiday, the first Tuesday in January shall then be used. In 2017, the first Monday is a reserved holiday, therefore the Council must meet on Tuesday, January 3, 2017. Motion by Czmowski, second by Christensen, to set 2017 organizational meeting for January 3, 2017, at 9:00 am. Motion carried unanimously. GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 19. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Public Library Board Minutes from October 24, 2016 MISCELLANEOUS 20. STAFF UPDATES Kent Exner — Mr. Exner noted that the Golf Course Water Tower rehabilitation is complete; He stated that the Denver Avenue extension work is in progress and continued to encourage drivers not to use that roadway as it is technically not open for travel; He also noted that the McLeod County Parks is receiving legacy dollars for Dakota Trail work. Matt Jaunich — Mr. Jaunich noted that the Aldi's grand opening is this Thursdya, December 15th at 8:30 a.m.; a ceremony is being held on December 15 that 8:00 a.m. at the police station honoring Officer Michael Hogan; City offices will be closed December 26, 2016, in honor of Christmas Day; the League of Minnesota Cities experienced officials conference is being held in January and council members that are interested in attending should inform him or Melissa Starke; legislative action day is February 1, 2016; the state budget forecast is still good for Hutchinson and is pushing for special session on December 20, 2016; the airport received a paving award and the City received a financial reward; Mr. Jaunich's review needs to be scheduled in the near future 21. COUNCIL/MAYOR UPDATE 7 CITY COUNCIL MINUTES DECEMBER 13, 2016 Mayor Forcier — Mayor Forcier asked residents to adopt a fire hydrant and please make sure they are shoveled out with a two -foot path around the hydrant; He also commented that with the new snow, he has been informed that snowmobiles have been traveling across private property and need to be reminded that they are only allowed to travel on streets via the most direct in and out of town, but are not allowed to travel on any city street or sidewalk. ADJOURNMENT Motion by Arndt, second by Czmowski, to adjourn at 7:30 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL SPECIAL WORKSHOP MEETING MINUTES TUESDAY, DECEMBER 13, 2016 AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Mary Christensen and John Lofdahl. Member absent was Bill Arndt. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney and other city directors. DISCUSSION/REVIEW ITEMS 2. Review of current Committees, Commissions and Boards 3. Review of Purpose and Objectives of the current Committees, Commissions and Boards a. Are those purposes and objectives being met? b. Is there a need for new purposes and objectives for certain groups? 4. Discussion on the Strengths and Weaknesses of each group — Director Feedback 5. Is there a need for a new Committees, Commissions or Boards? 6. Are there Committees, Commissions or Boards no longer needed? 7. 2017 City Council Appointments 8. Recruitment of Community Members to serve on Committees, Commissions and Boards 9. Anything Else? 10. Adjournment Matt Jaunich, City Administrator, reviewed a listing of the current boards and commissions and the council members assigned to them. Mayor Forcier commented that he has found it hard to get the public involved on serving on boards and commissions or even attending board meetings after they are appointed. Mr. Jaunich asked if the Council is comfortable with the boards and commissions that are currently established. Mr. Jaunich reminded the Council that the Solid Waste Committee is no longer active and the City/School Joint Planning Committee is inactive. Council Member Lofdahl noted that he feels the boards/commissions that he serves on are all necessary. General discussion was held on whether or not the City/School Joint Planning Committee should be taken offline rather than inactive as there are different subcommittees that are established that are project specific. Council Member Lofdahl commented that perhaps the Tree Board and the Creekside Advisory Board could be combined. Andy Kosek, Creekside Manager, noted that the Creekside Advisory Board meets quarterly and is more of a sounding board for the facility. Kosek mentioned that because of the length of time between meetings it provides more for an update from staff to the advisory board. Kent Exner, City Engineer, noted that it has been contemplated to create an environmental/sustainability board that encapsulates Creekside activities and forestry activities and energy activities. The overall consensus was that this may be a good direction to head. Another board that needs to be reviewed and discussed is the Joint Planning Board. It was noted that the majority of the boards/commissions in the City are required either by statute or by an agreement. Council Member -Elect Cook commented that perhaps some of the boards could reduce their number of members. Dan Jochum, Planning Director, recommended that the Public Arts Commission and City Council meet on an annual basis for the PAC to present to the Council their annual plan and programs being considered for the Council to provide their feedback and approval. Council Member Bill Arndt arrived at 4:30 p.m. Council Member Czmowski also suggested that the PRCE board be provided with more purpose and provide specific recommendations to the Council on projects. Mr. Jaunich spoke about the annual updates provided by about half of the boards/commissions and the value that provides to the Council. Council Member -Elect Steve Cook suggested that the boards/commissions be part of the Chamber Leadership program to get information out and perhaps use a City Facebook page to provide information about the City's boards/commissions. Exner mentioned that a regional transportation coalition may be formed over the next couple of years. Cook mentioned perhaps a historic preservation commission could be created to complement Historic Hutchinson, as well as a downtown historic preservation commission. Cook also suggested creating a youth board — they could meet semi-annually, or it could be part of PRCE Board or it could be an annual summit. Cook suggested some sort of board would be beneficial in helping to make decisions for the youth in the community. Council Member Lofdahl brought up the Hutchinson Waters group and perhaps a necessity of the City to create a group to work on issues with the river. Exner noted that staff will begin initiatives to administer a study and will be working with Hutchinson Waters to begin with to come up with an action plan. At this point, Hutchinson Waters has been rather informal. Council Members expressed their interested on the boards they would like to be assigned to in 2017. Mayor Forcier noted that an appointment will need to be made to the Hutchinson Utilities Commission due to the resignation of Donna Luhring. Mayor Forcier will be recommending the appointment of Don Martinez. Chief Hatten spoke of the duties of the Police Commission. Motion by Lofdahl, second by Christensen to adjourn at 5:07 p.m. Motion carried unanimously. To: Mayor and City Council From: Stephanie Nelson, Legal Technician Date: December 22, 2016 Subject: License Renewals for 2017 The following establishments have applied for 2017 license renewals. The appropriate paperwork has been submitted. Please approve the following licenses: On -Sale Intoxicating Sunday Liquor License Wine/Strom Beer License Applebee's Applebee's Country Kitchen Buffalo Wild Wings Buffalo Wild Wings Tokyo Grill AA, Inc Crow River Golf Club Crow River Golf Club El Loro's Landy Lodge Bar & Grill Little Crow Bowling Lanes Main Street Sports Bar Sonora's V.F.W. Post 906 Zella's Massage Services Catherine's Massage Genesis Salon & Enso Spa, LLC Hutchinson Therapeutic Massage Center Main Massage LLC Liz Lindemeier Harmony Massage LLC Maria's Hair Salon Club On -Sale Intoxicating Hutchinson Elks On -Sale 3.2 Malt Liquor Hutchinson Center for the Arts Hutchinson Huskies Baseball Tara Tepley - The Paint Factory Taxi Cab Eric Labraaten (ACC Midwest Trans Duane Buske (Quality Transportation) Hutch Cab Company, LLC Garbne/Haulins! Licenses Renville -Sibley Sanitation, LLC Waste Management West Central Sanitation, Inc El Loro's Hutchinson Elks Inc. Landy Lodge Bar & Grill Little Crow Bowling Lanes Main Street Sports Bar V.F.W. Post 906 Zella's Off -Sale 3.2 Malt Liquor Kwik Trip Northern Tier Retail LLC (SA -West) Viking Oil Corp (SA -East) Wal-Mart Stores Inc Tobacco Casey's Coborn's Inc - Cash Wise Foods Coborn's Inc - Holiday Station Crow River Golf Club Hutchinson Co -Op —Adams Hutchinson Co -Op - Hwy 7 Hutchinson Outpost, Inc Hutchinson Smokes4Less Hutchinson Tobacco & Accessories Plus Kwik Trip Landy Lodge Bar & Grill Main Street Sports Bar Murphy USA Northern Tier Retail LLC (SA -West) Viking Oil Corp (SA -East) Walgreens Wal-Mart Stores Inc Pawn Licenses Security Coin & Pawn Shop Inc HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Lot Split 406, 410, and 540 3rd Ave NW Department: Planning LICENSE SECTION Meeting Date: 12/27/2016 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This a very unique case. Originally staff felt the property line boundary adjustment could have been have been handled through a simple deed. After the title company conferred with McLeod County, the County preferred that the City take a formal action on this issue. Staff felt a lot split was the easiest way to handle the request. A plat would have also worked but would have been more difficult and costly for the owner. The property owner is attempting to sell parcels 406 and 410 but the building located on parcel 540 encroaches into parcel 410. The lot split/boundary line adjustment will ensure there are no encroachments. As noted above, the building located on parcel 410 is used for cold storage. Nobody from the public spoke regarding this request. The applicant was in attendance at the meeting but did not speak. The Planning Commission unanimously recommended approval of this request. BOARD ACTION REQUESTED: Approval of lot split. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14669 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A LOT SPLIT AT 406,410 and 540 3rd Ave NW. FACTS Nathan Albee is the owner of land located at 406, 410 and 540 3rd Ave NW, Hutchinson. 2. The subject property is legally described as: 4063 rd Ave NW - (60' X 86' OF SE 1/4 SE 1/4) That part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117, Range 30, McLeod County, Minnesota, described as beginning at a point on the North line of said Southeast Quarter of the Southeast Quarter, said point begin 898.00 feet East, assumed bearing, of the Northwest Corner5 of said Southeast Quarter of the Southeast Quarter; thence continuing East 42.00 feet along said North line; thence South 33.00 feet; thence East 264.00 feet to a point 1204.00 feet East of and 33.00 feet South of said Northwest Corner of the Southeast Quarter of the Southeast Quarter of said Section 36; thence South 290.14 feet to a point on the Northerly right-of-way line of Dakota Rail Inc.; thence Southwesterly 312.18 feet along said Northerly right-of-way line to a point South of the point of beginning; thence North 384.81 feet to the point of beginning. County PID Numbers 23.036.3200, 23.036.3300, 23.036.4100, 23.036.4600 Doc# A-356554 4103 rd Ave NW - (71' X 132' OF SE 1/4 SE 1/4) That part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117, Range 30, McLeod County, Minnesota, described as beginning at a point on the North line of said Southeast Quarter of the Southeast Quarter, said point begin 898.00 feet East, assumed bearing, of the Northwest Corner of said Southeast Quarter of the Southeast Quarter; thence continuing East 42.00 feet along said North line; thence South 33.00 feet; thence East 264.00 feet to a point 1204.00 feet East of and 33.00 feet South of said Northwest Corner of the Southeast Quarter of the Southeast Quarter of said Section 36; thence South 290.14 feet to a point on the Northerly right-of-way line of Dakota Rail Inc.; thence Southwesterly 312.18 feet along said Northerly right-of-way line to a point South of the point of beginning; thence North 384.81 feet to the point of beginning. County PID Numbers 23.036.3200, 23.036.3300, 23.036.4100, 23.036.4600 Doc# A-356554 5403 rd Ave NW - (TRACTS 132'X 132'& 72'X 86' OF SE 1/4 SE 1/4, .54 AC) That part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117, Range 30, McLeod County, Minnesota, described as beginning at a point on the North line of said Southeast Quarter of the Southeast Quarter, said point begin 898.00 feet East, assumed bearing, of the Northwest Corner of said Southeast Quarter of the Southeast Quarter; thence continuing East 42.00 feet along said North line; thence South 33.00 feet; thence East 264.00 feet to a point 1204.00 feet East of and 33.00 feet South of said Northwest Corner of the Southeast Quarter of the Southeast Quarter of said Section 36; thence South 290.14 feet to a point on the Northerly right-of-way line of Dakota Rail Inc.; thence Southwesterly 312.18 feet along said Northerly right-of-way line to a point South of the point of beginning; thence North 384.81 feet to the point of beginning. County PID Numbers 23.036.3200, 23.036.3300, 23.036.4100, 23.036.4600 Doc# A-356554. (APPROX 1.03 ACRES NORTH OF RR IN SE 1/4 SE 1/4, 1.03 AC) That part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117, Range 30, McLeod County, Minnesota, described as beginning at a point on the North line of said Southeast Quarter of the Southeast Quarter, said point begin 898.00 feet East, assumed bearing, of the Northwest Corner5 of said Southeast Quarter of the Southeast Quarter; thence continuing East 42.00 feet along said North line; thence South 33.00 feet; thence East 264.00 feet to a point 1204.00 feet East of and 33.00 feet South of said Northwest Corner of the Southeast Quarter of the Southeast Quarter of said Section 36; thence South 290.14 feet to a point on the Northerly right-of-way line of Dakota Rail Inc.; thence Southwesterly 312.18 feet along said Northerly right-of-way line to a point South of the point of beginning; thence North 384.81 feet to the point of beginning. County PID Numbers 23.036.3200, 23.036.3300, 23.036.4100, 23.036.4600 Doc# A-356554 Nathan Albee has applied to the City for a lot split to clear up property lines between lots at 406, 410 and 540 3rd Ave NW. 4. The Planning Commission met on December 20, 2016, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in Findings of Fact — Resolution # 14669 Nathan Albee, Lot Split Page 2 the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a) The applicant shall record the lot split with McLeod County. b) If there is any difficulty with recording this lot split a plat will be required to remedy this situation. 5. The City Council of the City of Hutchinson reviewed the requested lot split at its meeting on December 27, 2016, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the lot split, subject to the following findings and conditions: c) The applicant shall record the lot split with McLeod County. d) If there is any difficulty with recording this lot split a plat will be required to remedy this situation. APPLICABLE LAW 6. The lot split request meets the standards as required in Section 153.005 of the City of Hutchinson Municipal Code, Subdivision Control. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a lot split to Nathan Albee is approved. Adopted by the City Council this 27th day of December, 2016. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: December 15, 2016 for December 20, 2016, Planning Commission Meeting Application: Consideration of a Lot Split for 406 and 540 Yd Avenue NW Applicant: Nathan Albee LOT SPLIT/BOUNDARY LINE ADJUSTMENT The property owner is requesting a lot split/boundary line adjustment to rectify a building encroachment issue. The McLeod County Recorders Office suggested the applicant get City approval to adjust the boundaries. The property owner is attempting to sell parcels 406 and 410 but the building located on parcel 540 encroaches into parcel 410. The lot split/boundary line adjustment will ensure there are no encroachments. The building located on parcel 410 is used for cold storage. Lot Split 406 and 540 3'd Ave NW Planning Commission —12/20/16 Page 2 GENERAL INFORMATION Existing Zoning: I/C Industrial/Commercial District Property Location: 406 and 540 3rd Ave NW Existing Land Use: Industrial/Storage Adjacent Land Use: Industrial and Commercial Adjacent Zoning: I/C District Comprehensive Land Use Plan: Industrial Zoning History: Previous Conditional Use Permits for New Dimension Plating Applicable Regulations: Sections 153.005 of the City Code Lot Split This a very unique case. Originally staff felt the property line boundary adjustment could have been have been handled through a simple deed. After the title company conferred with McLeod County, the County preferred that the City take a formal action on this issue. Staff felt a lot split was the easiest way to handle the request. A plat would have also worked but would have been more difficult and costly for the owner. The property owner is attempting to sell parcels 406 and 410 but the building located on parcel 540 encroaches into parcel 410. The lot split/boundary line adjustment will ensure there are no encroachments. As noted above, the building located on parcel 410 is used for cold storage. Staff recommends approval of this request. If Planning Commission feels this lot split is acceptable the following conditions should be applied to the approval: 1. The applicants shall record the lot split with McLeod County. 2. If there is any difficulty with recording this lot split a plat will be required to remedy this situation. CERTIFICATE OF SURVEY FOR TOM CARRIGAN I 7 &22 _ r -sRu14x PLgr No• 43-41 arc}}i of yypY _ _ I ENr �� rRANSPoRrAr�ON — I MiNNESOTA DEPAre� THIRD AVENUE ^IN w><inN I S5 I ti 3 z z r•- 1 5( P IR I F ` s�6 Ealvb'np aermpq I t9 I I� a PARCEi s ■° li g 1LVXAM. _eff- f I II I Fo1'r{y°r Ra�iraad �SghL � YfIY PwcN , AE mer pw< a yr se�.ln.m!! Rwnv a ine 4eetlrevN vwiv a SN:b 2p'0'-Nf % n ie.rw�p Ow MenAv6 3a.vnEeen �1+]] neAn er Pergf inatr [3%Mwt eaefsW a. INew. 10- W:nq ve a w�N 11H M! E6v! eri6 ]l fwe Seut� el trio MwlF.rl er !A. Sevpye% OuvNn W Nv SeNMe%OuaW tl wk 8ae4en ]6; 4Mvd Eae! 60 fNA: IXenea SeeN Cry raeL 1Maea IepS [4 IVN vrk IXend MeM�. %fart AYNa! Per! of IM SeeLnEaN Ouener a 8,r SemXemt O4w[v W SEeYen ftihe-+� f3e1 n xv.nwq a. Sw16%. Cf 1]] Henn a RerW mlrq [307 MVN Cv.vrivd 0 rp.ply, m-w1L• —w llm+q N e �pwpv��t 12M l4vE iml6nE if4 fwl BeuE� tl W 3M�wN exmr of Nv SgAMmI Wprlw vI 1M BvIMpN Ou.tvr, 4xN6a kaN 172 favE lXMnev SeiAll ]r Iwl; lMan Edl 132 reN va6 VYrYa raven 71 rw1 b IM pen! N cw�.naidrdM $00Df M DG90FVTK 4 FOR POW1vARY G1E A0.Rf4i11EMF PARCEL A i11N rAn a SM SeWXwrt O�.arter of 4u SwNwx Ouslr N Sartkn 70. Taan/eb 51x Xcv4r. R 4w 30 wen uewe veer. 1r+rwaNe. e—bw m rens Cemmrainq m 4Y veM1XaeN eemu W edd SeWMert pYe.per a Yr SMlnpn Ow�fw: IXavea pry m leYAnW lverYrp N E4N. ebq !Aa nerN M W vv1C Se1MEx1 Oueb. W Wa SnMaeN Ownv 11 N,pp ael; HMriee env 121.00 1..E nxrca m o bwSr-veqW�N XMh iw14t .p66 iwY!• IMed en a vHb.—N.9 w: RvWr.-rm730mbwWPMSWT.,HUv C •IXeNvn c� rbrlX 11 pyn.v 2] minNH W eeda6e EeN 3A00 rNl: Nreaea IbrN fY4 6 00 ralpM(a2 OD eve I- I ]0.W rw[ le be InlN pmM d a Nea 6wrn0 SeWX Irani Me aabt M lvglnnhq: Nveve en v Mv�g M rJpn� 66.00 r.N b W peln! et WOnvigq. AWA. [3011 aqv F— PARCEL D iwer yert er Ina SadAvdl vwnr W Nv SpnMeN E4er(n a Seegw, 30. xarnr�q 1,1 revrN, bq. 74 vev4 Miapv Ceunb, YnpelNa, ep�M6 n feiWy: Cwnmancmq o< lAa npNnwn! certir a .ed SwNwNI OAeMer k 1M 5ee1�Y4N Owner: uw.e. en en w wermq a EaN, ebnq IM n6nn cna a Bela sewNee vuern. a IM SSNiwe1 waw „aa.4p rvaL Ihvnpa en a Mw.y 6r SwAA ]3.00 Iwl: vMaea en v ae'Y9 q Ed160.00 rN1: gnneE m v Ce4rYM a SwG ,3]AO M1rt IXwca m ebvp!q f rnv! I1fA0 IM n In. pekl ar w T W w bnd ra a ode; m.n<. m ep.mkq tl 11er111 7A.66 re.c unenv an a eee�nR a Em1�3.w r.N; u,«,ea Xv.iM z, dpn.n ]] rniw5av 00 Wef W. n o6 rwL RIerK. MaM H OgAvv W rrduln W wceade €eN 36.00 Nenca ane f W4 p 2 4 fwt; tlxnee en a ee6rlep a Sepbi 11.00 Io b YN irMAewOw y,gnN>^. 6eeMav��m q.e pdnl a n.panngc 11wc. m 6 ewnry er u.! ,P.m r..t b !n. Pen! a rp. MFA• W 1 84— F" HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Out-of-State Travel Request for Planning Director Department: Planning LICENSE SECTION Meeting Date: 12/27/2016 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: I am requesting out of state travel to the National Planning Conference in New York City from May 5th through 9th 2017. 1 have my American Institute of Certified Planners (AICP) certification and to maintain this certification, 36 hours of continuing education are needed to meet certification requirements. The conference will provide an opportunity to attain credits and will provide training on relevant topics in the planning and zoning field. This training opportunity has been budgeted for within the budget for the Planning Department. If there are any questions on this request please let me know. BOARD ACTION REQUESTED: Approval of out of state travel request. Fiscal Impact: Funding Source: Planning Department Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-XZ Agenda Item: Short-Term Gambling License - Crow River Cutters Department: Administration LICENSE SECTION Meeting Date: 12/27/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding from February 3 & 4, 2017, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Crow River Cutters on February 3 & 4, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: city�f4 ,4a� 7P =- m-'-? I 1 I I iassan Street SOt1theast Hutchinson, MN 55350 (324) 587-5151 Fav [320] 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered ication T L] Short 'berm Date(s) L3 .I & a Q Fee: $30.00 Mont Dav Year — MonlhlDa Year Organization Information CuJfets — P4 W �_T 32 D Name Phone Number Address adhere regular meeting are heck! City Slate Zip Federal or State [I): 5' - 6,-� _l `j r,' j Day and time of meetings? U5K4 t ( X Nj /til z Is this organization organized under the laws of the State of Minnesota? byes ❑ no I low long has the organization been in existence? . I low mf ay members in the organization? I S What is the purpose of the organization? )P/40(46 —_ _� In whose custody will organization records be kept? _ - —11anie Phone: Number Cit Stare Zip — Duly Authorized Officer of the Organization Information True Name Phone Number I?esrdem'e Address City Stare zip Date ol' Birth: Q — 1 %G —1-- Place of Birth Monlhldavlvear I lave you ever been convicted of any crime other than a traffic offense`? If yes, explain: City Slate ❑ yes Ino 00? of thfichin saP Applicarionfor Ckunhlrng Devices [stens(, Page 2 of 3 IJesignated Gambling Manager (Qatadied asnder Minnesota Statute 029} 'Price Nike Phone Number Residence Address City Stale Zip Date of Birth: 0 1 / / (j / , * jr/ y -3 Place of Birth: M,,3 H M At Mnnihldrrylvear Cr�` State Have you ever been convicted of any crime other than a traffic offense? ❑ yes 2Lno [ryes, explain: How lung have you been a member of the organization? Game Information Location 111 -- . --_ Nance raJ local, I where gam gill be played !j Phone Number) cn- 6 i r} ! -.-.- I- '" i � " I �i f �i G� F� M ! j 3 � d address ref tucalion where game will Q played Cit)r Score I.ip Date(s) and/or day(s) gambling devices will be used: �'C J 26-q through Fe --b. a c C7 AM ' AM Hours of the day garnbl i ng devices wi I I be used: From i'r `; -ro Maximum number of player: Will priycs be paid in money or merchandise? ❑ money merchandise Will refreshments be served during the time the gambling devices will be used? Aq yes Llno l f cs, will a _char c be made for such refreshments? Ayes ❑ no Game Information Location I!2 Name o/ location where game will be played Phone Number --- ftddress nl location where gattte will he played Date(s) and/or day(s) gambling devices will be used: [lours of the day gambling devices will be used: From City State _ "Lip _ through AM PM TO Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes © no _ If yes, will a charms be made for such refreshments? ❑ yes ❑ no AM Cilr of Nrrrchinson P01carion irri• Chat bhm4 Oevice.s Lice me Page 3 oj'3 Officers of the Or anization (i necessa , list additional names on separate sheet) --PA Name Mile h rrµ.7 i Residence Address City State Zip Name Title ern) .� Residence Address City Slate Zip Name ,residence Address Title Ci1V Slate Zin Officers or Other Persons Paid for Services Information (ifnecessary, list additional names on separate sheet) Nan1'e Titl e Residence Address City Slate Zip Name Title Residence Address CitJr Stade Zip -- - -- -- --- Name Title residence Address City Slate Zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager �9 yes Lino Authorized Officer M -yes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and [ will familiarize myself with the contents thereof. Signature ref authorized off cer of organisation Drte Signature «f grambling manage organization . Date r s Internal Use Only City Council Ll approved ❑ denied Notes: HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-ft Agenda Item: Short-Term Gambling License Department: Administration LICENSE SECTION Meeting Date: 12/27/2016 Application Complete Yes Contact: Matthew Jaunich Agenda Item Type: Presenter: Matthew Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The McLeod County Pheasants Forever organization has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on March 11, 2017, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing a short-term gambling license to McLeod County Pheasants Forever on March 11, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 2L1 ci,y 0�f0 7 k � 1 I I Hassan Street 5outhcast Hulchinson, MN 55350 (320) 587-5151 Fax: (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLYNG DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered plication Tvt a� Short "term Uate(s) _3_.. -II -11 3-/1-172 Fee: $30.00 _ Month/Day/Year - Mondv'Da IYear Or antxation Information ��-- --- _ Address where regtdar ineeting are held L11- Ji Federal or State ID: - 7 32v- Evc V -63zS Phone Number City State Zip Day and time of meetings? Is this organization organized under the laws of the State A Minnesota? Wyes ❑ no How lona_ has the organization been in existence? jr How may members in the organization? What is the purpose of the organization? C.�� 42a-��r In whose custody will organi at' records be Kept? --Ina et6 Name Phone Numher _-_5332 Address City State Z121 - Duly Authorized Officer of the Organization information 1 r Drug Name Phare Number Residence Address City Slate Zip Date of Birth: - 1 - -1-� Place of Birth: (�L Monthldaylyear City Stale Have you ever been convicted of any crime other than a traffic offense? ❑ yes Ero If Yes, explain: Cir, of thirchinson :lpplicalionforOwnhli" Devices license Page 2 0f3 11 Designated Gambling Manager (Qualified Lander Minnesota Statute &3293 True Name Phone Number NQS -L- �1� ue�_ �� • r' Residence Address Cit}, State Zip Date of E3irth:--L l i �� Place of Birth Monrh1dayl)7ear city- SIafe Have you ever been convicted of any crime other than a traffic offense? ❑ yes €lyes, explain: I low long have you been a member of the organization? Game Information I,acation If ] • �- - — - Nurtac of Incudo where galne x ill he lalery°ecl Phone Number Address r�locuti n �� h -ere game will he played 0)"State zip Dates) and/or day(s) gambling devices will be used: -� `` through AM AM I ours of the day gambling devices will be used: From _L To Maximum number of player: Will prizes be paid in money or merchandise? Ild"maney Q'tnerchandise Will refreshments be served during the time the gambling devices will be used?2 yes ❑ no If yes, will a charge be made for such refreshments? s ❑ no 11 Game Information Location 112 Nume of locralion where game will he played Address (?f tocition where gan7e ivill be played Dates) and/or day(s) gambling devices will be used: € IourS of the day gambling devices will be used: From Phone Number C ily Stale Zip through AM PM To Maximum number of player: _ Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? €f ycs, will a charge be made for such refreshments? ❑ yes ❑ no ❑ yes ❑ no AM Ca'off hat hinson .91,11)ri—ion (or Ganrbh)vq 0ewrces License Page 3 of 3 Officers of the Organization (if necessarv, list additional names on separate sheet) 11 Name �1T,ittll�e } �7, .P-- a -t i�-� 1 ✓f J f' 5[—�--0 Residence Address Cil}, Stare zip Name Name Residence Address Officers or Other Persons Paid for Services information Name Residence Address Name Residence Address Name _ Cit ? Title State zip City Title State zip list additional names on separate sheet) City Title Stale zip Title City State Title Residence Address city State zip I lave you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of ail laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of I Iutchinson Ordinance�1 144 -0 and Minnesota Statutes Chapter 349)? Gambling Manz er q� es ❑ no Authoria I g y ed Officer yes ❑ no lniria! fniria! I declare that the in lbrination 1 have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City Oynance4.20 r�- to gambling and 1 will familiarize myself with the contents thereof. na ire of authorised officer r f organization Date ru gambling manager of organi�ution Date Internal Use Only City Council ❑ approved L7 denied Notes: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of Improvement Project Change Orders Department: PW/Eng LICENSE SECTION Meeting Date: 12/27/2016 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders and/or Supplemental Agreements are proposed as noted: o Change Order No. 2 — Letting No. 1/Project No. 17-04 — Denver Avenue SE Extension This Change Order addresses the addition of pedestrian curb ramps within the bituminous trail at the proposed apartment development access points and the reconstruction of a relatively short segment of existing trail along Denver Avenue within the adjacent Summerset housing development. This work does not affect the interim or final completion dates. This Change Order results in an increase to the contract in the amount of $30,117.10. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Tuesday, December 13, 2016 STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER City/County of City of Hutchinson Change Order No. 2 Page 1 of 1 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. L1 P17-01 CONTRACT NO. L1 P17-01 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK R & R Excavating Denver Ave SE from Montreal St SE to Bradford St SE 1149 Hwy 22 South TOTAL CHANGE ORDER AMOUNT Hutchinson, MN 55350 $30,117.10 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions This Change Order addresses the addition of pedestrian ramps for construction of the new trail and reconstruction of existing bituminous trail segment on the East end of Denver Avenue SE. This work does not affect the interim completion date or final completion date. This Change Order results in an increase to the Contract in the amount of $30,117.10. COST BREAKDOWN Item No. I Item Unit Unit Price Quantity Amount Funding Category No. 001 2104.501 REMOVE CURB & GUTTER LF $6.00 35 $210.00 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $12.00 182 $2,184.00 2112.604 SUBGRADE PREPARATION SQ YD $4.00 164 $656.00 2360.503 TYPE SPWEA230B WEARING COURSE MIXTURE -TRAIL (3") SY $17.52 164 $2,873.28 2521.501 6" CONCRETE WALK SQ FT $10.90 800 $8,720.00 2531.501 CONCRETE CURB & GUTTER DESIGN S LF $47.50 35 $1,662.50 2531.618 TRUNCATED DOMES SQ FT $65.00 170.36 $11,073.40 3882.100 CONTRACTOR 10% ALLOWANCE LUMP SUM $2,737.92 1 $2,737.92 Funding Category No. 001 Total: $30,117.10 Change Order No. 2 Total: $30,117.10 . Funding category is required for federal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days Approved By Project Engineer: Kent Exner Approved By Contractor: R & R Excavating Signed Signed Date: Phone: (320) 234-4212 Date: Phone: (320) 587-5918 Approved by Hutchinson City Council 07/14/2015. Signed Mayor, Gary Forcier Date: 12/27/2016 Signed City Administrator, Matt Januich Date: 12/27/2016 Original Contract Amt $381,578.95 Previous Change Orders: $35,435.21 Completion Date: 06/16/2017 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 12/14/2016 - 12/27/2016 Check Date -------------------- 12/20/2016 Check -------------- 1(EFT) Vendor Name ----------------------------------------------------------------- WELLSFARGOPURCHASINGCARD - ADMIN Description --------------------------------------------------------------------- Parking fee for Clean Energy Community Amount -------------------- 10.00 12/20/2016 2(EFT) WELLS FARGO PURCHASING CARD - FINANCE GFOA Books; EDA Board lunch 188.85 12/20/2016 3(EFT) WELLS FARGO PURCHASING CARD - IT Single Gang, Push Button Wall Plate 655.32 12/20/2016 4(EFT) WELLS FARGO PURCHASING CARD - PLANNING Training Registration 550.00 12/20/2016 5(EFT) WELLS FARGO PURCHASING CARD - PD Police Training 389.96 12/20/2016 6(EFT) WELLS FARGO PURCHASING CARD - P. WORKS John P. SWWWP Recertification 155.00 12/20/2016 7(EFT) WELLS FARGO PURCHASING CARD - CREEK 2016 Nebraska Dept of Ag License renewal 17.12 12/20/2016 8(EFT) WELLS FARGO PURCHASING CARD - LIQUOR Replacement pricing gun 76.16 12/27/2016 194342 ACE HARDWARE BRASS HOSE W/SHUTOFF 921.42 12/27/2016 194343 ADULTTRAINING AND HABILITATION CEN RECYCLING PICK UP- NOV 100.00 12/27/2016 194344 AEM MECHANICAL SERVICES INC SHOP SINK PLUMBING 894.63 12/27/2016 194345 AHLGREN ELECTRIC 2 LAMP T8 HIGH EFF BALLAST 1,403.57 12/27/2016 194346 ALPHA WIRELESS MAINT & CONSOLE & FIXED TRANSMITTERS - D 794.75 12/27/2016 194347 AMERICAN BOTTLING CO DEC PURCH 106.16 12/27/2016 194348 AMERIPRIDE SERVICES TOWEL, MOPS 97.88 12/27/2016 194349 ANIMAL MEDICAL CENTER ON CROW RIVER CAT & DOG BOARDING 656.00 12/27/2016 194350 ARCTIC GLACIER USA INC. ICE 212.52 12/27/2016 194351 ARNESON DISTRIBUTING CO DEC PURCH 516.30 12/27/2016 194352 ARROW TERMINAL LLC CLEAR SEAL SPLICE 92.51 12/27/2016 194353 ARROWHEAD SCIENTIFIC INC PAPER EVIDENCE BAGS, PISTAL BOX, KNIFE B 310.56 12/27/2016 194354 ARTISAN BEER COMPANY DEC PURCH 1,579.30 12/27/2016 194355 ASSOCIATION OF TRAINING OFFICERS 2016 ATOM LAW ENFORCEMENT TRAINING -T. S 500.00 12/27/2016 194356 ASSURANT EMPLOYEE BENEFITS DENTAL INSURANCE FOR DEC 2016 9,634.80 12/27/2016 194357 AUTO VALUE - GLENCOE SS CAP, HEX, WASHER 398.68 12/27/2016 194358 AUTOMATIC SYSTEMS CO MONTHLY SERVICE - NOV 2,000.00 12/27/2016 194359 B & C PLUMBING & HEATING INC UNITS 4 & 5 BAD BEARINGS 1,828.31 12/27/2016 194360 BARR ENGINEERING COMPANY HUTCHINSON RIVER BASIN IMP STUDY PROF SE 2,307.00 12/27/2016 194361 BELLBOY CORP BAG #12 X-HVY 60# 765.90 12/27/2016 194362 BERNICK'S DEC PURCH 219.51 12/27/2016 194363 BNO SHEET METAL INC CUMBUSTION DRAFTSHEILD/BOILER ROOM 50.47 12/27/2016 194364 BRANDON TIRE CO 2011 CHEVY SUBURBAN- SQUAD#4-TIRES 1,357.67 12/27/2016 194365 BRAUN INTERTEC CORP DENVER AVE SE EXT. PROF SERVICES THROUGH 1,845.50 12/27/2016 194366 BREAKTHRU BEVERAGE DEC PURCH 7,378.32 12/27/2016 194367 BUFFALO CREEK ENTERPRISES BLOODY MARY SEASONING, MARGARITA SALT 52.08 12/27/2016 194368 BUSINESSWARE SOLUTIONS HP 23.8" LED P240VA- PLANT 1 T. HAND 2,015.00 12/27/2016 194369 C & L DISTRIBUTING DEC PURCH 19,676.80 12/27/2016 194370 CARLOS CREEK WINERY DEC PURCH 444.00 12/27/2016 194371 CARTER, RANDY SAFETY FOOTWEAR 144.99 12/27/2016 194372 CASH DRAWER #4 PETTY CASH RECONCILIATION- 2016 36.01 12/27/2016 194373 CENTRAL HYDRAULICS FITTING, QUICK COUPLER 509.92 12/27/2016 194374 CENTRAL MCGOWAN HIGH PRESSURE CYL 425.39 12/27/2016 194375 CHEMISOLV CORP FERRIC CHLORIDE 38% 4,481.48 12/27/2016 194376 CORRA GROUP PATROL CHECK-J.HENNAGER 11.00 12/27/2016 194377 CREEKSIDE SOILS WAYFINDING DNR-BITCON 886.12 12/27/2016 194378 CROW RIVER AUTO & TRUCK REPAIR 2011 CHEV SUB- RIGHT REAR SIDE MARKER LI 111.60 12/27/2016 194379 CROW RIVER PRESS INC 2500 REG #10 ENVELOPES 985.91 12/27/2016 194380 CROW RIVER WINERY DEC PURCH 1,133.26 12/27/2016 194381 DALE A. ZORMAN TRUCKING SERVICE INC WOOD RIVER GARDEN- GRANSTBURG WI- LANDSC 475.00 12/27/2016 194382 DOG -ON -IT -PARKS DOI ROLL BAGS- CASE OF 6000 234.00 12/27/2016 194383 DOMINO'S PIZZA PIZZA -ADAPTIVE REC 292.50 12/27/2016 194384 DORSEY & WHITNEY HOTEL DEVELOPMENT- LEGAL SERVICES THROUG 332.00 12/27/2016 194385 DROP -N -GO SHIPPING INC DEC STATEMENTS & SNOW EMERGENCY INSERTS 1,999.06 12/27/2016 194386 DRUSCH-FIECKE, TIFFANY REFUNDABLE DAMAGE DEPOSIT WEDDING REC 10 300.00 12/27/2016 194387 DYNASYSTEMS CLAMP ALL STAINLESS HOSE, PENETRANT, GRE 193.50 12/27/2016 194388 E2 ELECTRICAL SERVICES INC TROUBLESHOOT HARMONY LANE LIFT STATION- 6,409.92 12/27/2016 194389 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM- DEC 62.73 12/27/2016 194390 ELECTRIC PUMP CRANE LIFT CABLE FOR FLYGT, WIRE ROPE AS 236.94 12/27/2016 194391 ELECTRO WATCHMAN FIRE & SECURITY ALARM-LIQUOR,HATS,WATER 240.13 12/27/2016 194392 ELK RIVER COMPOSTING INC CONTRACTED COMPOST DELIVERED 6/9/16-8/30 22,875.48 12/27/2016 194393 EXNER, KENT LUCE LINE TRAIL MTG, GREEN CORPS MTG, HI 618.08 12/27/2016 194394 FASTENAL COMPANY JOBBER 248.30 12/27/2016 1194395 1 FILZEN, MARY MDRA/MNLARS MEETING 36.83 Check Date 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 12/27/2016 Check 194396 194397 194398 194399 194400 194401 194402 194403 194404 194405 194406 194407 194408 194409 194410 194411 194412 194413 194414 194415 194416 194417 194418 194419 194420 194421 194422 194423 194424 194425 194426 194427 194428 194429 194430 194431 194432 194433 194434 194435 194436 194437 194438 194439 194440 194441 194442 194443 194444 194445 194446 194447 194448 194449 194450 194451 194452 194453 194454 194455 194456 194457 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 12/14/2016 - 12/27/2016 Vendor Name --------------------------------------------------------- FIRST CHOICE FOOD & BEVERAGE SOLUTI FORCE AMERICA FOREST EDGE WINERY FOSTER MECHANICAL G & K SERVICES GAVIN WINTERS TWISS THIEMANN & LONG GEB ELECTRICAL INC GEMPLER'S INC GK2 PROMOTIONS GOLDSTAR PRODUCTS INC GRAINGER GRAPHIC HOUSE INC GREEN EARTH LAWN CARE INC GRO-WELL BRANDS HAGER JEWELRY INC. HANSEN GRAVEL HANSON & VASEK CONSTRUCTION HARPER BROOMS HAWKINS INC HD SUPPLY WATERWORKS LTD HENRY'S WATERWORKS INC HILLYARD/ HUTCHINSON HJERPE CONTRACTING HOFF, RANDY HP INC HUTCH AUTO & TRUCK PARTS HUTCH CAFE HUTCHFIELD SERVICES INC HUTCHINSON AREA CHAMBER OF COMMERCE HUTCHINSON CO-OP HUTCHINSON HEALTH HUTCHINSON LEADER HUTCHINSON SENIOR ADVISORY BOARD HUTCHINSON UTILITIES HUTCHINSON UTILITIES HUTCHINSON WHOLESALE HUTCHINSON, CITY OF HUTCHINSON, CITY OF INTERSTATE POWER COMPANIES INC INTERSTATE BATTERY SYSTEM MINNEAPOL JACK'S UNIFORMS & EQUIPMENT JJ TAYLOR DIST OF MN JOHNSON BROTHERS LIQUOR CO. JOHNSTONE SUPPLY JORDAHL, JIM J U U L CO NTRACTI NG CO KAHL, DENNIS KDUZ KARP RADIO KERI'S CLEANING KOBOW, BECKY KOHLS SWEEPING SERVICE KOSEK, JEFF KRAFT WALSER LAW OFFICE L & P SUPPLY CO LEXISNEXIS LINCOLN MARKETING MN LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES LOCHER BROTHERS INC LOGIS MADDEN GALANTER HANSEN LLP MARSHALL CONCRETE PRODUCTS uescnpuon -------------------------------------------------------------- COFFEE 3/8" NPT MOBILE HALF, STUCCHI COUPLER DEC PURCH HVAC- R SYSTEM/EQUIPMENT REPAIR, CONDENS TOWELS FLAT FEE AGREEMENT NOV REPAIR RINK LITES HELMET VISOR MIRROR HPD COFFEE CUPS RED HOT-25LBS SAFETY GLASSES L8P16-08 #2 PRE EMERGENT CARBRASS CONTROL ALL WEST CEDAR 2CF PEWTER TRAY & BOWL 2 1/2 HRS SNOW REMOVAL 6HRS SNOW HAULING, RETAINER FEE 16" BROOM, GREEN WASH BRUSH SODIUM HYDROXIDE 30% DIAPHRAGM 3/4 S IPERL SPRING/FALL GRADE HIGH PERFORMANCE COLD HEAVY DUTY FLOOR CLEANER, NEUTRALIZER, S CONNECT WATER PLANT VALVE BOX TO DRAIN L 24 INCH GREEN WREATH HP PROMO ELITE DISPLAY E202 & E240 MONIT FUELTANK FELLOWSHIP DINNERSJUNE-DEC COMMERCIAL JANITORIAL- DEC BASIC LEVEL MEMBERSHIP FUEL & OPERATING SUPPLIES -GRASS SEED EMPLOYEE TESTING 2 YEAR SUBSCRIPTION TOUR REIMB- PLYMOUTH PLAYHOUSE, GREEN MI NOVEMBER UTILITIES 11/01- 12/01/16 4TH QTR BILLING -B. FITZPATRICK FINISH CUT COMPOUND WATER & SEWER SERVICE 11/01/16-11/30/16 EVENT RENTAL 12/6/16- CITY OF HUTCHINSON PRC- IMPORT CONN 31- MHD CUSTOM BADGE, COLLAR INSIGNIAS DEC PURCH DEC PURCH NS-SWT1271 SWT1271 LIMIT SWT 12/13/16 ADAPTED REC DANCE RETAINAGE 2016-17, 6 HRS TRUCKING MOWING- 430,455,465 WATER ST & 791 CALIF ADVERTISING CLEANING 12/1 -12/15 -CITY, LIBRARY,SENIO CHRISTMAS CARDS - CREEKSIDE CUSTOMERS HAULED MATERIAL FROM LUTHEN TO CREEKSIDE SNOW PLOW 3AM-9AM, RETAINER FEE 430 WATER -RETAINER FEE FOR MEDIATION -CO V BELT NOV 1 USER ADVERTISING ON MCLEOD COUNTY HUTCHINSON 20 1/2" SIDE LEG PUSH BAR MONK LENS CLEANING TOWELETTES DEC PURCH NETWORK THRU 11/5/16 V VASKE SERVICES RENDERED THROUGH 11/30/16 POLYMERIC SAND 50# ___Amount_ 460.00 604.43 234.00 1,091.63 205.35 3,200.00 633.00 418.00 464.91 1,999.00 211.01 4,910.12 2,268.25 6,018.71 117.75 3,650.00 1,150.00 742.33 2,873.49 1,001.62 781.20 2,190.26 746.00 50.00 888.55 215.00 1,464.25 1,512.28 3,000.00 5,495.52 1,107.80 1,007.66 2,475.03 83,854.00 6,067.00 1,264.15 15.00 47.14 640.95 618.98 4,347.68 24,964.30 236.42 200.00 1,150.00 300.00 176.00 92.17 1,735.00 1,380.00 200.00 101.88 155.95 449.00 118.83 21.46 13,053.65 7,229.50 133.94 129.75 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 12/14/2016 - 12/27/2016 Check Date -------------------- 12/27/2016 Check -------------- 194458 Vendor Name ----------------------------------------------------------------- MAYTAG LAUNDRY & CAR WASH Description --------------------------------------------------------------------- LINEN SERVICE NOV Amount -------------------- 288.35 12/27/2016 194459 MCDONALD,AMANDA WRESTLING REIMB 86.00 12/27/2016 194460 MCLEODCOUNTY COURT ADMINISTRATOR BAIL -E. PORTER 600.00 12/27/2016 194461 MCLEOD COUNTY COURT ADMINISTRATOR BAIL- M. CADY 200.00 12/27/2016 194462 MCLEOD COUNTY HHW HID BULBS 90.00 12/27/2016 194463 MCLEOD COUNTY RECORDER C.U.P. RES # 14618,14630,14631 CITY VS W 450.00 12/27/2016 194464 MCLEOD PUBLISHING INC WEDDING DIRECTORY- NOV, GIFT GUIDE 138.45 12/27/2016 194465 MCRAITH,JOHN LUNCH DURING MAXGALAXY TRAINING FOR STAFF 106.07 12/27/2016 194466 MEEKER COUNTY SHERIFF'S OFFICE SERVICE CHARGE- 34 -CR -16-797 R. HASTINGS 70.00 12/27/2016 194467 MEEKER COUNTY SHERIFF'S OFFICE SERVICE CHARGE- CORT DOCKET CR -16-797. H 70.00 12/27/2016 194468 MEEKER WASHED SAND & GRAVEL 40.02 SAND 2,078.55 12/27/2016 194469 MEI TOTAL ELEVATOR SOLUTIONS POWER OUTAGE, WILL NOT RUN- FOUND FLOOR 423.33 12/27/2016 194470 MENARDS HUTCHINSON ICE MELT 50# 1,477.41 12/27/2016 194471 MESSNER, KEITH COOKIES FOR PUBLIC MEETING 17.16 12/27/2016 194472 MIDWEST MACHINERY CO HYD QUICK CONNECT COUPLER 430.21 12/27/2016 194473 MINI BIFF RENT REG BLUE -SHOOTING RANGE 63.58 12/27/2016 194474 MINNEAPOLIS, CITYOF APS TRANSACTION FEE-NOV 67.50 12/27/2016 194475 MINNESOTA DEPT OF HEALTH ARENA CONCESSIONS 85.00 12/27/2016 194476 M I N N ESOTA VALLEY TESTI NG LAB CHEM SERIES BOD/TSS 1,251.20 12/27/2016 194477 MN DEPT OF LABOR & INDUSTRY/CODE ELEVATOR ANNUAL- CIVIC ARENA 100.00 12/27/2016 194478 MN TRANSPORTATION ALLIANCE ANNUAL MEETING REG- EXNER 110.00 12/27/2016 194479 MNDRIVERSMANUALS.COM MANUAL- COMMERCIAL DRIVER LICENSE REQUIR 305.54 12/27/2016 194480 MWOA TWO YEAR DUES- M. LIEN 25.00 12/27/2016 194481 NERO ENGINEERING HATS GRINDER INSTALLATION, HARMONY LIF S 6,911.56 12/27/2016 194482 NILSSEN'SSUPER VALU REIMB- PAYMENTSENTTO US BY MISTAKE 49.50 12/27/2016 194483 NORTH CENTRAL LABORATORIES QA/QC XTANDARD 864.31 12/27/2016 194484 NORTHERN BUSINESS PRODUCTS STAMP MESSAGE 358.41 12/27/2016 194485 NORTHERN STATES SUPPLY INC NC 2H HVY NUT, PLOWBOLT 27.70 12/27/2016 194486 NU -TELECOM DEC PHONE SERVICE 4,230.48 12/27/2016 194487 O'REILLY AUTO PARTS COPPER PLUG 4.38 12/27/2016 194488 OFFICE DEPOT FS COLOR NCR SS 2PRT LTR 229.98 12/27/2016 194489 PAUSTIS WINE COMPANY DEC PURCH 1,251.50 12/27/2016 194490 PEAT INC. SPHAGNUM FINE 4,436.50 12/27/2016 194491 PHILLIPS WINE & SPIRITS DEC PURCH 14,784.34 12/27/2016 194492 QUADE ELECTRIC 2097 GREY GFI, PHOTOCELL 116.95 12/27/2016 194493 RATH RACING WELDING OF WATER PIPES 75.00 12/27/2016 194494 RDO EQUIPMENT CO. LOADER 1,324.64 12/27/2016 194495 RED BULL DISTRIBUTION COMPANY RED BULL 193.00 12/27/2016 194496 REFLECTIVE APPAREL FACTORY INC ANSI 3 HOODED WINDBREAKER, ANSI 2 ZIPPER 852.41 12/27/2016 194497 REINER ENTERPRISES INC FLATBED TRUCKING 12/02/16 14,192.28 12/27/2016 194498 ROYALTIRE WHIDS166-80E 1,529.36 12/27/2016 194499 SAM'S CLUB BIC WHITE OUT, COFFEE BLEND 62.17 12/27/2016 194500 SCH M E LI NG, TYLE R TRAINING 94.96 12/27/2016 194501 SCHOOL DIST # 423 NOV ACTIVITIES 4,050.40 12/27/2016 194502 SEH GOLF COURSE WATER TOWER RECOND 14,239.55 12/27/2016 194503 SEPPELT, MILES DELIVER CONTAMINATION CLEANUP GRANT APP 82.38 12/27/2016 194504 SIBLEY COUNTY COURT ADMINISTRATOR BAI L -S. ZAVALA 200.00 12/27/2016 194505 SORENSEN'S SALES & RENTALS TM50 NIFTY LIFT RENTAL 300.00 12/27/2016 194506 SOUTHERN WINE & SPIRITS OF MN DEC PURCH 6,776.85 12/27/2016 194507 SPARTAN STAFFING WK ENDING 120416 1,591.60 12/27/2016 194508 SPS COMMERCE INC ASSORTMENT- CATALOG MONTHLY FEE 299.30 12/27/2016 194509 STAPLES ADVANTAGE PENS, 3 TAB FOLDER MANILA, 3X3 STICKIES, 725.21 12/27/2016 194510 STRATEGIC EQUIPMENT AND SUPPLY BAGS, BAMBOO 7" KNOT PICK, CAN OPENER 220.08 12/27/2016 194511 STREICH TRUCKING LESTER PRAIRIE TO CREEKSIDE 11/29 2,595.00 12/27/2016 194512 STREICHERS SIGHTTRJ-MRO, STORM SLING, SLING ADAPTO 488.00 12/27/2016 194513 TAPS-LYLE SCHROEDER CLEANED LINENS & TOPS 25.00 12/27/2016 194514 THOMSON REUTERS -WEST DISCOUNT PLAN CHARGES- NOV 1,014.00 12/27/2016 194515 TITAN MACHINERY WIPER DUAL 800 MM, WIPER BLADE 289.32 12/27/2016 194516 TRI COUNTY WATER BOTTLE WATER DEL 179.75 12/27/2016 194517 U.S. WATER SERVICES LIQUID POLYMER 4,154.70 12/27/2016 194518 UNITED FARMERS COOP DYED FUEL #2 TRANS NRPT 24,485.03 12/27/2016 1194519 1 UNUM LIFE INSURANCE CO OF AMERICA LIFE & LTD INSURANCE FOR JAN 2017 2,076.27 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 12/14/2016 - 12/27/2016 Check Date -------------------- 12/27/2016 Check -------------- 194520 Vendor Name ----------------------------------------------------------------- VAL SEVERSON & CROW RIVER SIGNS Description --------------------------------------------------------------------- SIGN & AWNING GRANT Amount -------------------- 585.19 12/27/2016 194521 VERIZON WIRELESS NOV03-DECO2'16 USUAGE 38.10 12/27/2016 194522 VERTECH SOLUTIONS & SERVICES RENTAL AC -A4#12053 DISHMACHINE 69.95 12/27/2016 194523 VIKING BEER DEC PURCH 17,643.40 12/27/2016 194524 VIKING COCA COLA DEC PURCH 15.06 12/27/2016 194525 VINOCOPIA INC DEC PURCH 1,117.23 12/27/2016 194526 WASTE MANAGEMENT OF WI -MN 11/16-11/30/16 DISPOSAL FEES 5,547.92 12/27/2016 194527 WESTCENTRAL SANITATION INC. NOV REFUSE SERVICE 45,654.43 12/27/2016 194528 WEST CENTRAL SHREDDING 3 CONSOLES PAPER SHRED 50.00 12/27/2016 194529 WIELINSKI, BOBBI REFUNDABLE DAMAGE DEPOSIT WEDDING REC 10 265.00 12/27/2016 194530 WINE COMPANY, THE DEC PURCH 1,529.45 12/27/2016 194531 WINE MERCHANTS INC DEC PURCH 767.50 12/27/2016 194532 ZEP SALES AND SERVICE LUBRISIL, ZEPLON AERO DZ, SUPER ROYAL FL 346.57 ,GRAND TOTAL I I L 510,791.50 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: 1 st Reading Ordinance Amendment to Section 154.115 of City Code Department: Planning LICENSE SECTION Meeting Date: 12/27/2016 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Based on review of other communities landscape standards and discussion with City Arborist, Donovan Schuette the following amendments are recommended to the City Landscape Standards. A public hearing was held on December 20, 2016 with the planning commission and no comments were received on the proposed ordinance. The Planning Commission recommends approval of these ordinance changes as presented. BOARD ACTION REQUESTED: Approval of landscape ordinance revisions. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. 8211 ORDINANCE NO. 16-767 AN ORDINANCE AMENDING SECTION 154.115, REGARDING DEVELOPMENT STANDARDS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.115 regarding the Development Standards as follows: § 154.115 SCREENING; LANDSCAPING; OUTDOOR STORAGE AND DISPLAY. (A) Screening. (1) All commercial or industrial principal and accessory buildings which are situated adjacent to a residential zoning district shall be screened from that district by a wooden wall or fence of not less than 100% opacity and not less than eight feet in height above the level of the residential district property at its boundary. This wall or fence shall be set back from the property line at least five feet. In the setback area shall be planted a combination of coniferous and deciduous plants and, possibly, vines in order to soften the appearance of the fence or wall from the affected residential area. (2) Walls or fences of lesser heights or planting screens may be permitted by the City Council if there is a finding that the nature or extent of the use being screened is such that a lesser degree of screening will as adequately promote and protect the use and enjoyment of the properties within the adjacent residential district, or there is a finding that a screening of the type required by this code would interfere with the provision of adequate amounts of light and air to the residential properties. (3) All required screening devices shall be designed so that they are architecturally harmonious with the principal structures on the site and they shall be properly maintained so as to not become unsightly, hazardous or less opaque than when originally constructed. (B) Landscaping. (1) All exposed ground areas surrounding or within a principal or accessory use including street boulevards which are not devoted to drives, sidewalks, patios or other such uses shall be landscaped. All landscaped areas shall be kept neat, clean and uncluttered. No landscaped area shall be used for the parking of vehicles of the storage or display of materials, supplies or merchandise. (2) Landscaping shall include: (a) Tree planting at the rate of at least aRe Orr. per- 900 squaw feet o f lap sGapi g a one tree per 1,750 square feet of area not hard -surfaced (building, pavement, or other impervious surface); (b) A combination of berming and tree planting; and (c) Berming with low ground cover (slopes shall be no greater than one foot in elevation per three horizontal feet). (3) The minimum size of planted trees shall be tie 1_5 inches caliper for deciduous trees and six feet in height for coniferous trees. (C) Outdoor storage and displays. (1) Open storage in industrial or commercial district buildings shall be allowed only with a conditional use permit. All other storage shall be maintained within an enclosed building or structure. (2) All materials, by-products, supplies, merchandise or other similar matter not on display for direct sale, rental or lease to the consumer or user shall be stored within a completely enclosed building or within the confines of a 100% opaque wall or fence no less than five feet tall or other buffering approved by the City Council. Merchandise which is offered for sale as described heretofore may be displayed beyond the confines of a building only upon application to the City Council for special temporary permission and only following agreement to all conditions which may be attached to that authorization. (2004 Code, § 154.115) (Ord. 464, passed 1- -1996) Penalty, see § 154.999 Ordinance # 16-767 154.115 December 20, 2016 Page 2 EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 10th day of January, 2017. Attest: Matthew Jaunich Gary T. Forcier City Administrator Mayor First reading of the Ordinance: December 27, 2016 Second reading of the Ordinance: January 10, 2017 HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-WZ Agenda Item: Ordinance 1 st Reading -Vacation of Easement - Island View Heights Sixth Add. Department: Planning LICENSE SECTION Meeting Date: 12/27/2016 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant is seeking to vacate the drainage and utility easements for Island View Height Sixth Addition, Block 1, Lots 16 and 17 in order to combine these lots into one new lot. That is occurring through a plat - Nokes Addition to Island View Heights, which the City Council approved in November. The new lot created through the plat will have all of the needed drainage and utility easements in place. This is the 1 st reading of the ordinance. The 2nd reading and adoption will take place on January 10, 2017 if the Council approves this reading. BOARD ACTION REQUESTED: Approval of Ordinance for vacation of easement Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. ORDINANCE NO. 16-0768 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING DRAINAGE AND UTILITY EASEMENTS LOCATED IN ISLAND VIEW HEIGHTS SIXTH ADDITION THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate drainage and utility easements located in Island View Heights Sixth Addition. Section 2. That the drainage and utility easements to be vacated are described as follows: Lot 16, Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION — Vacate that part of the 6.00 foot wide drainage and utility easement lying easterly of and adjoining the west line of Lot 16, Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION, according to the recorded plat thereof, lying south the North 10.00 feet of said Lot 16 distant 88.51 feet north of the southwest corner of said Lot 16; thence easterly to a point on the east line of said Lot 16 distant 92.29 feet north of the southeast corner of said Lot 16". Lot 17, Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION — Vacate that part of the 6.00 foot wide drainage and utility easement lying westerly of and adjoining the east line of Lot 17, Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION, according to the recorded plat thereof, lying south of the North 10.00 feet of said Lot 17 and lying northerly of a line described as "beginning at a point on the east line of said Lot 17 distant 88.51 feet north of the southeast corner of said Lot 17; thence westerly, to a point on the westerly line of said Lot 17 distant 87.26 feet northerly of, as measured along said westerly line, the southwest corner of said Lot 17". Section 3. This ordinance shall take effect from and after passage and publication. Release of the easement is contingent upon the project occurring. Adopted by the City Council this 10th day of January, 2017. ATTEST: Matt Jaunich Gary T. Forcier City Administrator Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: December 15, 2016 for December 20, 2016, Planning Commission Meeting Application: Consideration of Vacation of Easements Island View Heights Sixth Addition Lots 16 and 17, Block 1. Applicant: Scott Nokes Vacation of Easements The property owner is requesting to vacate the easements that were in place prior to the re -plat that was approved last month. The re -plat (Kokes Addition to Island View Heights) will re- establish the needed easements when the plat is recorded. Vacation of Easements Island View Heights Sixth Addition — lots 16 and 17, Block 1. Planning Commission —12/15/16 Page 2 Existing Zoning: Property Location: Existing Lot Sizes: Proposed Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Vacation of Easements: GENERAL INFORMATION R-2 PD 1852 and 1860 Island View Circle SW 1852 Island View Circle SW — 13,480 sq. ft. 1860 Island View Heights SW — 14,810 sq. ft. 28,290 square feet Vacant Residential. R2 -PD Zoning Medium Density Residential Neighborhood This property was originally platted in 2004 and has remained vacant since that time. City Charter Section 13.05 The existing drainage and utility easements surrounding the property need to be vacated in order for the existing two lots to be combined into one. New easements will be established when the Nokes Addition to Island View Heights Plat is recorded. The existing easements related to the storm water pond will remain in place. Vacation: Section 13.05 of the City Charter states: "A majority of the council may by resolution vacate any street, alley or any public grounds within the city. Such vacation may be made only after published notice and an opportunity of affected property owners and public to be heard, and upon such further terms and by such procedure as is prescribed in MN Stat 412.851, and which the council by resolution may prescribe. A notice of completion of such proceedings shall be filed with the proper county officers in accordance with law." Recommendation: Staff recommends approval of the vacation and release of easements as noted above. { 1Isl ANO I VIEW 5 { PRAIRIE VIEW I I 17 I I I I L CIRCLE 9 NOKES ADDITION TO ISLAND VIEW HEIGHTS PRELIMINARY PLAT K A tu. 16 nne W ,1. 0bek ,. 1A.Wt1 mew .EOHIE 5r A DK °ewKnyy H M. Nat ttrfr.ef m fM aM of meN n Vr ar . of M. Rrglnrm N T.yW .n aN ix !h. a—t, v ueu°e are a.,. er .m�.ann AREA . 28290 S°oore F k • ,u-�.ti::� �3S.� -- '---i--�- OWNER! SC°tt L Nokee jp �,•r-� - I 1MV wat Shoe DrN. W Hut°N1npn• MM 68330 A• I PRESENT ZONING - R -p (PD) PAUW DENSDr AESOE#/i,AL DIS1R,Df FIGHT 1 F p� tmoatamrts 7 4 W4,Inwn let M.n - tNW Spar. FMl - 25 IM lt J p l + ` tr+•wn 1« eam - m 4K a w w1 sift - e w AMlmun UK 04 .40 +fs�•rey3-y rw rr , POND ;d , ' I wn LCCEND I �a sIXrH !A- ------ a........ w rr 22 b � _ r t ,'' ��; •Kir::��::?':=; .. ��.:��;..; ,...., a..,.... �.. �. HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-XZ Agenda Item: 2017 Budget & Tax Levy Approvals Department: Finance LICENSE SECTION Meeting Date: 12/27/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached are the 2017 Budgets and Tax Levies for council's review and approval. The following budgets have had no major changes made since the Truth in Taxation Meeting: - Liquor Fund - Water Fund - Sewer Fund - Storm Water Fund - Refuse Fund - Compost Fund - General Fund The following levies are presented for your review and approval: - General Fund Levy (4% incr) & Debt Levy (0% incr) - $6,951,796; total levy increase of 2.7% - HRA Levy (3.9% incr) - $166,373 - EDA Levy (3.9% incr) - $163,046 - Overall Tax Levy Increase of 2.8% I've also attached the analysis that shows the impact the total City levy has on the median home value. Option #4 is what we are currently proposing. While the tax levy is budgeted to increase 4%, the City tax bill on the median home should actually decrease slightly due to the increasing tax capacity. BOARD ACTION REQUESTED: Approve each Budget and set each Tax Levy per resolution, or with any changes as council may decide. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: December 27, 2016 To the Honorable Mayor Gary Forcier and City Council Members of the city of Hutchinson RE: 2017 Budget Message Dear Mayor Forcier and Council Members: Office of the City Administrator 111 Hassan Street SF Hutchinson, MN 55350-2522 320-234-4241/Fax 320-234-4240 The following material constitutes the proposed general fund, enterprise funds, debt service funds and the Capital Improvement Plan (CIP) for the city of Hutchinson for 2017. There have been no changes to the general fund and only a couple of minor changes to the enterprise funds and CIP since the truth -in -taxation hearing that was held on December 6. The budget package before you for consideration represents extensive work done by the department directors and their staff, finance director Andy Reid, myself, and you, the Mayor and City Council. The budget development process began in April and continued throughout the summer into September when the preliminary budget and tax levy was adopted. The preliminary budget included a deficit of $92,130. The department directors worked on reducing that deficit during the months of September through November, and the budget was subsequently revised and reprioritized by myself and Andy Reid in conjunction with the Directors. The 2017 final budget and tax levy numbers being presented to you today is balanced and is the culmination of 8 months of work by the great staff of the city of Hutchinson that included four work sessions and a public hearing with the city council. Our budget is driven by several different factors. The primary factor is the type and level of services we want to provide to the community as a whole. It is within your role as the City Council and policymakers to determine what types, and to what extent, services will be provided to the citizens of Hutchinson regarding public safety; streets and highways; culture and recreation; general government; water, sewer and garbage services; as well as the airport, cemetery, library services, liquor store and Creekside. Another factor that goes into developing a local municipal budget has to do with how affected the City is by unfunded mandates made at the State and Federal levels of government. Some of those requirements may be good, some may be bad, and some may be questionable in value. Still, many times local governments have no choice but to meet these requirements and pay the associated costs. Unfunded mandates can range from personnel practices to water and wastewater treatment standards, with the costs of these mandates being covered by the taxpayers and/or ratepayers. When it comes to developing a budget, it is my belief that the annual budget, which includes a 5 - year capital plan, is one of the biggest if not the biggest policy decision a city council can make. The policy of a budget more or less drives the "work" of the city and is one of the forces behind achieving the City's Mission Statement and funding its six core areas of focus. My philosophy in helping to develop this budget and future budgets is to balance the needs of the City Council, department directors and staff with the costs associated with the desired service levels and needs of the public, all the time being aware of the desire to keep the tax levy low to encourage growth within the community. Ultimately, the needs versus the wants are decided by you, the elected officials. The development of the 2017 budget included the consideration of five long-term goals that will be an emphasis on budget planning in the years to come. Those goals are as follows: 1. What should current and future tax levies look like? 2. What levels of services should the City perform and provide now and in the future? 3. What is an acceptable level of debt? 4. What is our level of investment in technology and equipment, and what period of payback is acceptable? 5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how are we going to pay for them? This coming year represents the fourth straight year that the City will see its Local Government Aid (LGA) increased. Our 2017 LGA payment is expected to be at $2,295,074, an $8,414 increase from our 2016 amount. However, we went into the budget planning process this past spring with a much greater hope of a significant increase to our LGA. During the 2016 legislative session, the Legislature proposed and passed a $20 million permanent increase to LGA which would have raised Hutchinson's LGA share by $114,214. Unfortunately, a "pocket veto" by the Governor of the omnibus tax bill due to an error in the language regarding the charitable gambling tax section resulted in no additional LGA increase for 2017. Even with the slight increase in LGA for next year and the fact that this is the fourth straight year of an increase, our amount is still $137,503 (5.7%) less than the amount we received in 2006. As a matter of fact, LGA has been quite volatile over the past 16 or so years. Since 2000, including next year, we will have seen our LGA raised 9 different times with significant increases in 2002 ($728,479), 2006 ($452,309) and 2014 ($428,927). However, we have also seen our LGA lowered 4 times during that same period with significant decreases in 2003 ($374,467), 2008 ($509,456) and 2010 ($268,501). Our peak years for total LGA received were in 2002 ($2,305,717), 2006 ($2,432,577) and 2007 ($2,371,950). Our valley years were 2010 to 2013 when our LGA amount was set at $1,784,272. As we look to the future, I believe it will continue to be important for the City to continue its efforts to encourage growth throughout all aspects of the City. Obviously it's important to see continued growth within the housing and commercial markets. However, the greatest impact to the City would be to see new industrial growth; something our EDA is currently working on. More property taxpayers mean everyone pays less if the overall tax levy stays constant. More commercial and industrial growth will lower the tan burden on all other properties due to their higher tax classification. Therefore, budgets and levies that grow with inflation and/or new spending can remain stable on individual taxpayers due to more taxpayers sharing the burden. Unless the tax base grows faster than the rate of inflation plus new spending, the individual tax burden will grow if we increase the tax rate. OA Fortunately for the City, our tax base is growing and our tax levy increases continue to remain relatively low allowing us to keep our tax burden steady if not lower than previous years. From 2015 to 2016 we saw our overall market value increase by 3.9% from $865,629,000 to $899,314,200; the fourth straight year of an increase. The largest area of growth was seen in our residential values which experienced a 6.0% growth. Along with our market values increasing, we have also seen our total tax capacity increase from $9,323,770 in 2015 to $9,670,641; an increase of 3.7%. One thing to be aware of when setting tax levies in Hutchinson is the fact that the city's value (58.27%) and tax capacity (47.41%) is wrapped up mostly in our residential homesteaded property. While Hutchinson's residential homesteaded property values and tax capacity is lower than the state average, it is the fifth -highest (out of 19) among outstate regional centers we compare ourselves too. As noted previously, the more commercial and industrial property a city has; the lower the tax burden will be on residential homes. Identifying opportunities to expand our commercial and industrial tax base will help to ease the tax burden not only to our residential properties but to all of our properties. And with that, here in detail are more specifics regarding the 2017 municipal budget. Tax Levy The tax levy for the general fund has been set at $4,751,796 up by $182,761 from 2016; an increase of 4.0 percent. This will be the second straight increase to the general fund tax levy and only the second increase since 2011. The debt service levy for 2016 has been set at $2,200,000; the same as in 2016 and is the first time there has not been an increase in debt levy since 2013. Due to excellent planning by previous staffs and city councils, the debt service levy is not expected to increase again until 2023. The EDA and HRA tax levies are budgeted to increase by 3.9% in 2017. Overall, the total tax levy impact to a Hutchinson resident has been set at $7,281,215, up by $195,100 from 2016; an increase of 2.8%. For comparison purposes, the 2016 total tax levy increased by 1.7% from 2015. There are two main reasons behind the need for a tax levy increase. Reason one is to cover costs associated with increases to wages and benefits. Some of this is normal growth related to general wage and benefit increases; some of it is related to new positions being hired in the police and parks departments. The second reason for the tax increase is to help cover costs with the loss of $111,773 in our HUC Pilot payment. The tax increase for next year will represent at least the fourth straight year of a municipal tax increase which includes our general fund and debt fund levies. Since 2011 our total property tax levy impact has increased on an average basis by 1.5%. Even with the tax levy increase, the proposed estimated average city tax rate for next year will be at 71.89%, down from 73.97% in 2016. A home valued at $146,000 will see an estimated city tax decrease of $9 (-1.1%) in 2017. It is more likely that a home owner will see a property tax increase due to their home value increasing, then as a result of the Council raising its tax levy. For comparison purposes, a 0% tax levy increase would have still resulted in a likely property tax decrease of $31. General Fund Revenues and Expenditures The General Fund is the primary operation fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. The general fund consists of the departments and functions necessary to conduct the day to day operations of the City. The general fund is balanced in 2017 with revenues of $12,260,128 and expenditures of $12,260,128. The need for additional budget reserves is not needed at this time due to a healthy general fund balance. 2015 audit numbers showed that the City had a general fund balance of $6,859,613, approximately 61% of the general fund budget for 2016. The State Auditor has recommended to cities that their general fund balance should be in the range of 30% to 50%. With that in mind, please be aware of the fact that our general fund balance will decrease by roughly $1 million in an effort to help cover costs associated with the construction of the new aquatic center/updated rec center locker rooms and concessions. That will likely lower our general fund balance to about 50% of budgeted expenditures if all other factors remain the same. Outside of the general fund tax levy increase and minor LGA increase, there were a couple of other notable additional changes to general fund revenues. The 2017 budget includes a minor shift in how we utilize our LGA monies. For next year, the general fund portion of our LGA payment will increase from $862,500 to $1,000,000. This increase was necessary to address the $111,773 gap caused by the reduced transfer from Hutchinson Utilities. The remaining LGA money will continue to be utilized in the Capital Fund. For 2017, 43% of our LGA is being allocated to the general fund, up from 38% in 2016. The City's goal for future budgets is to keep that split at a 40/60 rate. The general fund also includes a $120,000 transfer from our self-insurance fund to help cover the City's employee HSA contribution costs. This is the second straight year of such a transfer. Long-term speaking, this will have to be addressed somewhere along the line, in particular the sustainability of being able to do this. We have about another 2-3 years of transfer money available to cover these costs. Also included in the 2017 budget for general fund revenue is an increase in amount of $466,625 in our "Charges for Services". This is to account for the new aquatic center and the revenue it is expected to produce upon its opening in May. Our budget assumes new revenue in the amount of $444,000 to be generated by this facility. Generally speaking, property taxes account for 39% of all general fund revenues in 2017, 23% comes from charges for service (DMV, recreation and community education fees, etc.), and 19% comes from transfers -in (HUC, Liquor, Creekside, Hospital, etc.). The general fund revenues of $12,260,128 are a budget increase of 7.0% from 2016. With regard to general fund expenditures, the biggest reason for the increase derives from increases in employee salary and benefits. Wages and benefits are expected to increase by over $579,000 in 2017. This is a combination of three things; one being normal growth due to performance evaluations; the other factor being from the addition of new positions within the police department and parks department; and the third factor stems from our need to employ staff at the new aquatic center. Wages and benefits account for 67% of all general fund expenditures in 2017. In regards to our salary and benefit package, the City continues to offer an attractive wage and benefit package to assist in the recruitment and retention of capable and well-qualified employees. This will continue be an important issue for the City as we move forward into the baby -boom retirement years where we'll see more competition between all industries for well- qualified skilled workers. Minor needs like additional costs associated with operational and supply needs for the aquatic center, inflation, and other miscellaneous costs influenced the increase in budgeted expenses. In regards to the aquatic center, we are anticipating that expenditures will total $423,596 in 2017. Staff has taken a conservative approach to these numbers and we are hoping that at the very least, the aquatic center will break even next year if not show a slight profit. Generally speaking, public safety accounts for 33% of all budgeted expenditures in the general fund in 2017; 25% goes to general government; 24% goes to culture and recreation, and 16% goes to streets and highways. Those percentages are roughly the same as our 2016 budget with a slight increase E within our culture and recreation budget due to the costs associated with the aquatic center. Overall, budgeted general fund expenditures increased by 7.0% from $11,463,235 in 2016 to $12,260,128 in 2017. Public Enterprise Funds Liquor Hutch, Creekside, water, sewer, storm water and refuse (garbage) funds all comprise the City's public enterprise funds. Enterprise funds are used to account for operations that are financed and operated in a manner similar to that of a private business enterprise. Public enterprise funds should be self-sufficient with user charges (revenues) supporting the expenditures. That is the case in Hutchinson as our public enterprise funds remain healthy with good fund balances. It is estimated that 2016 year-end numbers will show the liquor fund with an estimated cash balance of about $150,000; the water fund with an estimated cash balance of about $3 million; the sewer fund with an estimated cash balance of about $4.7 million; the storm sewer fund with an estimated cash balance of about $1.3 million; the refuse fund with an estimated cash balance of about $1.25 million; and the Creekside fund with an estimated cash balance of about $2 million. Five of the six enterprise funds will have cash balances well above their targeted amount, which is based on 25% of their operating costs plus one year of debt service payments, except for the liquor fund. The 2017 budget for three of the six enterprise funds projects sufficient revenue to cover the expenses outside of depreciation. The other three funds have planned deficits that will be touched on shortly. With that being said, revenues and expenses for next year are expected to remain relatively steady in the water, sewer and refuse funds with none of those funds experiencing a rate increase. Garbage rates were last increased in 2008 with water and sewer rates last being increased in 2011. Budgeted water revenues are set at $3,151,950 in 2017, up from $3,126,000 (0.8%) in 2016. Budgeted water expenses are set at $4,118,990 in 2017, up from $3,974,989 (3.6%) in 2016. Budgeted sewer revenues are set at $4,088,000 in 2017, up from $4,026,000 (1.5%) in 2016. Budgeted sewer expenses are set at $5,181,834 in 2017, up from $5,117,234 (1.3%) in 2016. Both the water and sewer funds are seeing increased costs due to a combination of depreciation, wages and benefits, and debt service requirements. Budgeted refuse revenues are set at $1,212,800 in 2017, up from $1,164,500 (4.1%) in 2016. Budgeted refuse expenses are set at $2,146,068 in 2017, significantly up from $1,259,941 (70%) in 2016 resulting in a negative cash flow. The refuse fund is seeing a significant increase in expenses because the City is borrowing $750,000 from this fund to help pay for the additional costs associated with the aquatic center. This was the fund the City Council selected to assist paying for the additional costs associated with higher than expected bids and will be repaid over 5 years with 2% interest starting in 2018. Budgeted storm water revenues are set at $889,975 in 2017, up from $862,867 (3.1%) in 2016. Budgeted storm water expenses are set at $953,632 in 2017, up from $867,111 (10%) in 2016. The storm water fund has budgeted for a rate increase of about 3.0%. The largest increase in storm water expenses is associated with some additional capital expenditures in 2017. Liquor Hutch is projecting revenue to grow from $5,871,000 in 2016 to $6,127,000 in 2017. This revenue growth is the result of a projected sales growth of 2% based off of 2016 forecasted sales and a 4.4% budgeted increase from 2016. Liquor Hutch is also projecting expenses to grow from $5,891,676 in 2016 to $6,219,052 in 2017. This growth in expenses of about 6% is due to an increase in wages and benefits and the cost of products. The increase in wages and benefits includes the hire of a full-time employee. Creekside is projecting revenue to increase from $1,701,296 in 2016 to $2,056,976 in 2017, a 21% increase in revenue. The budgeted increase in 5 revenue is due to the reduced production model implemented in 2016 faring better than expected. Budgeted expenses are expected to increase along with the revenue in 2017. The 2017 budget shows expenses coming in at $2,622,967, an increase from the 2016 budget of $1,817,748 (44%). One of the big factors behind the large increase in expenses is due to the costs associated with the replacement of the wood grinder at Creekside which is estimated to cost $500,000. Additional costs are a direct results of costs associated with sales. The 2017 budget for the City's enterprise funds are expected to see a positive cash flow within the water, sewer and storm sewer funds, with the liquor, compost and refuse funds seeing a negative cash flow. The positive growth in the three enterprise funds should result in a growth of an already healthy fund balance for each fund. The three funds experience a negative cash flow are all planned and already have healthy fund balances that can take on the loss. Liquor Hutch ($500,000) and Creekside ($110,000) continue to be a valuable asset to the City and will contribute $610,000 to the general fund in 2017. Overall, the enterprise funds are expected to transfer $785,000 to the general fund in 2017, up from $726,290 in 2016 (8.1%). These fund transfers continue to assist the City as a means to soften the tax burden to the residents of Hutchinson. The City would have to raise its property taxes or lower its expenses by over 11% to replace this revenue if these transfers did not exist. Enterprise fund revenues account for about 6.4% of our total general fund revenue. Debt Service Funds Debt service funds are maintained to account for the payment of principal and interest related to debt issued by the City. Fund balances of these funds are restricted to debt service requirements and are not available for current expenditure purposes until the debt is retired. Debt service payments for next year will cost the City $2,387,490, an 8.1% decrease from 2016 ($2,598,524). Revenue collected for these payments will amount to $2,947,000 of which $2,200,000 will come from property taxes through our debt levy. Additional revenues for debt service payments come from special assessments, interest, and construction fund transfers. Debt service related to water, sewer, and storm water are not included within the debt service funds, but are accounted for within those respective enterprise funds. The total long term debt of the City is currently at $18,540,000, up from $16,780,000 in 2016. 2017 will be the first full year under the City's new Debt Management Plan. The original plan was adopted in 2008 and called for an annual debt levy to be set at $2.2 million and that levy would be sustained for the years to follow. The City reached that sustained debt levy in 2016. In an effort to address rising costs and higher capital needs, the City council revised its debt plan earlier this year and targeted a $2.6 million debt levy to cover future capital needs. However, due to the structure of the City's existing debt, the city will not need to increase our debt levy again until 2023. Starting in 2023, the debt levy will be increased annually by approximately 1.75% until the $2.6 million debt levy target is reached in 2032. Capital Improvement Plan On an annual budgeting basis, the City develops a five-year Capital Improvement Plan (CIP) to assist in the financing of major capital needs of the city. The CIP is a budget document that realistically projects city needs, outlines means by which those needs can be met, and provides prioritization of those needs. The capital planning process provides the City with a framework to make decisions regarding current and future city needs considering the city's financial capability. The CIP commits the City to a long term capital plan that ensures that expenditures can be made to add or replace capital items when needed, without significant fluctuations in the property tax C� levy. Capital planning enables the City to maintain a stable property tax rate, prevents peaks and valleys in its debt retirement program, and establishes and thereafter improves its credit rating. The plan is based upon numerous long-range planning documents that are updated regularly by several different committees and staff members. Next year's five-year CIP is valued at $50,361,119, a slight increase from last year's $49,987,017 five-year plan. The 2017 budget portion of that plan is set at $11,965,132, an increase of 30% from our 2016 budgeted amount. The significant increase is due to the second half payment of the aquatic center and due to some costly infrastructure improvements that are tied to time -sensitive federal grant dollars. The five-year plan accounts for various investments throughout many different levels of city government. 70% of the five-year plan will go to investments in the City's infrastructure system (new construction, reclaims, partial reconstruction); 13% will be spent on park and recreation activities (second half of the new aquatic center, civic arena, parks, etc.); 8% will be spent on enterprise related activities (Creekside, Liquor Hutch, water, sewer, etc.); with the remaining dollars being spent on various public works projects, public safety and general government. In regards to the 2017 budget, 55% of the CIP will go to pay for infrastructure projects; 28% will be spent on park and recreation activity; and 10% will be spent on enterprise related projects. The largest projects slated for next year include the conclusion of the aquatic center project ($3 million); an improvement to Roberts Road and School Road which includes a trail; the South Central Trunk Storm Sewer Project; capital equipment upgrades to Creekside and the wastewater plant; and heavy equipment/fleet vehicle replacements to various departments. Funding for the five-year CIP will come from various sources. The largest revenue source over the next five years will come from borrowing to help pay for the capital needs to the tune of 27% of the CIP. State and Federal aid/grants (24%); Enterprise Funds (22%); Property taxes (17%); and special assessments (8%) make up the majority of the rest of the funding. Probably one of the more anticipated projects for next year will be the conclusion and opening of the new aquatic center which is slated for May. Conclusion As with past years, developing budgets is an on-going process of balancing costs with the desired levels of services, needs and wants of the community, elected officials and department directors. Having to balance the wants of the community and sometimes their unwillingness to pay for those wants is always a challenging aspect of the city budgeting process. Budgets that require property tax increases are always difficult for me to recommend. Excessive taxes are an impediment to economic development and growth. Many residents will question the value of services they do not use. The difficult part as public policy makers is helping them to understand the overall value of those services to the community as a whole, and not as individuals. With that being said, I do not believe the proposed tax levy is excessive and history will show that the City has always been very conscientious when it comes to the tax burden it's willing to put on its residents. I believe the city staff does a great job of planning for the future keeping in mind the financial impact it may have on the City. Because of this, I believe it is appropriate to recommend a modest tax increase of roughly 2.8% for 2017. With that being said, I am recommending that you approve the resolutions setting the tax levies and budgets for 2017. As I noted back in October, the "State of the City" is healthy, well-run, fiscally stable, and we are looking forward to the future with high anticipation. The greatest relief to a City's tax burden is growth and more importantly, growth within the commercial and industrial tax bases. Signs continue to point to that growth occurring within the City. The City's average monthly unemployment rate dropped again in 2016 for the seventh straight year to 4.0% (through 7 November), numbers we haven't seen since 2000/2001. Our average monthly employed numbers for 2016 (through November) was at 7,240, the highest it's been since 2006. Vacancy rates for our market rate rental units continue to be at historic lows and our median sales price of our residential homes have raised from their lows of $101,400 in 2012 to $149,250 through November of 2016. Home resales continue to remain high and home foreclosures (lack thereof) continue to remain low. While home resales continue to remain high, we have seen a tighter housing market which has resulted in more new homes being constructed in town. Through November of this year we have issued 25 building permits for new homes, representing the third straight year where we have issued 20 or more new home permits. The 25 new home permits (or more) we will have issued in 2016 will be the most since 2007. I feel comfortable in making the statement that the recession years appear to be in the rear-view mirror for Hutchinson. 2016 brought us the start of construction on a new, nearly $6 million aquatic center/renovated rec center. It also brought us the start of construction on a new 87 -unit apartment complex on Denver Avenue that will go a long way in addressing our low market -rate rental vacancy issue. 2016 also brought us the opening of an Aldi's store and saw work begin on the $45 million remodeling of the Hutchinson High School. The EDA continued its work with the school district, business community, and Ridgewater College to address the community's need for a more skilled workforce. 2017 looks to be just as exciting as 2016 was. 2017 should bring us the conclusion of the aquatic center with an anticipated opening in late May. We are also anticipating the opening of a Caribou Coffee/Einstein bagel shop at the old Freedom Gas Station site and Pizza Ranch next to Aldi's. 2017 could also bring us a new hotel at the intersection of Highway 15 & 7. 2017 will also include continued work on the new High School and we are anticipating the EDA's Enterprise Center should open in late summer/early fall. On top of this, the City will continue to market the Industrial Park and the old medical clinic site for additional commercial and industrial growth, and we anticipate continued growth in new homes being built to offset the tight housing market. Finally, I would like to thank the department directors; more importantly finance director Andy Reid, and the Mayor and City Council for your assistance in this budget planning process. Your involvement in this process is valuable to the citizens of Hutchinson. We are blessed as a community to have those who work for us knowing the hard work they put into their job every day. The City is well positioned to not only handle growth, but any challenges that may present themselves in the future. I hope the information provided to you is useful in helping you understand the 2017 Hutchinson Municipal Budget and I look forward to what the upcoming year has in store for all of us! Sincerely, Matthew Jaunich City Administrator CITY OF HUTCHINSON RESOLUTION NO. 14658 ADOPTING 2017 LIQUOR FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Liquor Fund Budget for the City of Hutchinson for the fiscal year 2017, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Liquor Sales $ 2,066,000 Beer Sales 2,956,000 Wine Sales 991,000 Miscellaneous Sales 110,000 Other Revenues 4,000 TOTAL REVENUES $ 6,127,000 EXPENSES Cost of Sales $ 4,591,390 Wages & Benefits 651,377 Supplies 24,250 Services & Charges 218,550 Miscellaneous Expenses 5,850 Depreciation Expense 80,000 Capital Outlay 20,000 Debt Service - Interfund Loan payments to Water & Sewer 127,635 Transfers -Out 500,000 TOTAL EXPENSES $ 6,219,052 NET REVENUE / (LOSS) $ (92,052) Adopted by the City Council this 27th day of December 2016. Gary T. Forcier Mayor ATTESTED: Matt Jaunich City Administrator REVENUES: Sales - Liquor Sales - Beer Sales - Wine Sales - Other Total Sales Other Revenues TOTAL REVENUES Gross Margin % EXPENDITURES: Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out Liquor Fund Summary Budget Approved Proposed Actual Budget Budget 2015 2016 2017 2016/2017 Change Amount % 1,959,649 1,978,000 2,066,000 88,000 4.4% 2,844,079 2,852,000 2,956,000 104,000 3.6% 937,034 927,000 991,000 64,000 6.9% 109,821 111,000 110,000 (1,000) -0.9% 5,850,584 5,868,000 6,123,000 255,000 4.3% 3,705 3,000 4,000 1,000 33.3% 5,854,290 24.8% 5,871,000 25.0% 6,127,000 25.0% 256,000 4.4% 4,399,681 4,398,810 4,591,390 192,580 4.4% 537,857 568,211 651,377 83,166 14.6% 19,027 17,400 24,250 6,850 39.4% 203,526 198,350 218,550 20,200 10.2% 4,013 5,650 5,850 200 3.5% 82,273 80,200 80,000 (200) -0.2% - 20,000 20,000 - 100.0% 27,951 128,055 127,635 (420) -0.3% 465,000 475,000 500,000 25,000 5.3% TOTAL EXPENDITURES 5,739,329 5,891,676 6,219,052 327,376 5.6% NET REVENUE / (LOSS) 114,961 (20,676) (92,052) (71,376) Reconciliation to Cash Flow: Net Revenue Add non-cash activity (Depreciation) Net Change in Cash for Year (92,052) 80,000 (12,052) Estimated Cash Balance 150,000 137,948 CITY OF HUTCHINSON RESOLUTION NO. 14659 ADOPTING 2017 WATER BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Water Fund Budget for the City of Hutchinson for the fiscal year 2017, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Water Revenues $2,384,950 Local Sales Tax Revenue 625,000 Charges for Services 50,000 Other Revenue 92,000 TOTAL REVENUES $3,151,950 EXPENSES Wages & Benefits $ 461,635 Supplies 126,600 Services & Charges 522,250 Miscellaneous Expenses 12,200 Depreciation 1,205,000 Debt Service 1,481,305 Capital Outlay 250,000 Transfers -Out 60,000 TOTAL EXPENSES $4,118,990 NET REVENUE / (LOSS) $ (967,040) Adopted by the City Council this 27th day of December 2016. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator Water Fund Summary Budget TOTAL REVENUES 3,730,502 3,126,000 3,151,950 25,950 0.8% EXPENDITURES: Wages & Benefits 455,693 Approved Proposed (18,348) -3.8% Supplies Actual Budget Budget 2016/2017 Change 3.4% Services & Charges 2015 2016 2017 Amount % REVENUES: 13,226 13,500 12,200 (1,300) -9.6% Local Sales Tax 612,423 685,000 625,000 (60,000) -8.8% Water Sales 2,398,997 2,306,000 2,384,950 78,950 3.4% Charges for Services 56,979 50,000 50,000 - 0.0% Miscellaneous Revenue 99,889 85,000 92,000 7,000 8.2% Fund Balance 562,213 - - - 0.0% TOTAL REVENUES 3,730,502 3,126,000 3,151,950 25,950 0.8% EXPENDITURES: Wages & Benefits 455,693 479,983 461,635 (18,348) -3.8% Supplies 126,861 122,400 126,600 4,200 3.4% Services & Charges 503,357 507,350 522,250 14,900 2.9% Miscellaneous Expenses 13,226 13,500 12,200 (1,300) -9.6% Depreciation 1,159,268 1,150,000 1,205,000 55,000 4.8% Debt Service 389,687 1,408,611 1,481,305 72,694 5.2% Capital Outlay - 250,000 250,000 - 0.0% Transfers -Out 277,058 43,145 60,000 16,855 39.1% TOTAL EXPENDITURES 2,925,150 3,974,989 4,118,990 144,001 3.6% NET REVENUES 805,353 (848,989) (967,040) (118,051) Reconciliation to Cash Flow: Net Revenue Add non-cash activity (Depreciation) Net Change in Cash for Year Estimated Cash Balance (967,040) 1,205,000 237,960 3,000,000 3,237,960 CITY OF HUTCHINSON RESOLUTION NO. 14660 ADOPTING 2017 SEWER BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Sewer Fund Budget for the City of Hutchinson for the fiscal year 2017, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Sewer Revenues $ 3,330,000 Local Option Sales Tax Revenue 625,000 Licenses & Permits 6,500 Charges for Services 3,500 Other Revenue 123,000 TOTAL REVENUES $ 4,088,000 EXPENSES Wages & Benefits $ 655,584 Supplies 219,650 Services & Charges 780,450 Miscellaneous Expenses 32,500 Depreciation 1,623,000 Debt Service 1,460,650 Capital Outlay 350,000 Transfers -Out 60,000 TOTAL EXPENSES $ 5,181,834 NET REVENUE / (LOSS) $(1,093,834) Adopted by the City Council this 27th day of December 2016. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator Sewer Fund Summary Budget Approved Proposed Actual Budget Budget 2015 2016 2017 REVENUES: 2016/2017 Change Amount % Local Sales Tax 612,423 685,000 625,000 (60,000) -8.8% Sewer Sales 3,359,884 3,213,000 3,330,000 117,000 3.6% Intergovernmental Revenue 958,369 - - - 0.0% Licenses & Permits 6,100 7,000 6,500 (500) -7.1% Charges for Services 3,584 4,000 3,500 (500) -12.5% Miscellaneous Revenue 109,733 117,000 123,000 6,000 5.1% Fund Balance 186,623 - - - 0.0% TOTAL REVENUES 5,236,717 4,026,000 4,088,000 62,000 1.5% EXPENDITURES: Wages & Benefits 598,745 622,085 655,584 33,499 5.4% Supplies 187,609 236,100 219,650 (16,450) -7.0% Services & Charges 681,875 742,550 780,450 37,900 5.1% Miscellaneous Expenses (7,681) 24,500 32,500 8,000 32.7% Depreciation 1,552,532 1,530,000 1,623,000 93,000 6.1% Debt Service 337,635 1,568,854 1,460,650 (108,204) -6.9% Capital Outlay - 350,000 350,000 - 0.0% Transfers -Out 79,025 43,145 60,000 16,855 39.1% TOTAL EXPENDITURES 3,429,740 5,117,234 5,181,834 64,600 1.3% NET REVENUES 1,806,977 (1,091,234) (1,093,834) (2,600) Reconciliation to Cash Flow: Net Revenue (1,093,834) Add non-cash activity (Depreciation) 1,623,000 Net Change in Cash for Year 529,166 Estimated Cash Balance 4,700,000 5,229,166 CITY OF HUTCHINSON RESOLUTION NO. 14661 ADOPTING 2017 STORM WATER UTILITY BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Storm Water Utility Budget for the City of Hutchinson for the fiscal year 2017, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Storm Water Revenues $ 881,475 Licenses & Permits 1,500 Other Revenue 7,000 TOTAL REVENUES $ 889,975 EXPENSES Wages & Benefits $ 256,432 Supplies 38,800 Services & Charges 163,600 Miscellaneous Expenses 11,250 Depreciation 153,000 Debt Service 160,550 Capital Outlay 170,000 TOTAL EXPENSES $ 953,632 NET REVENUE / (LOSS) $ (63,657) Adopted by the City Council this 27th day of December 2016. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator Storm Water Fund Summary Budget Reconciliation to Cash Flow Net Revenue (63,657) Add non-cash activity (Depreciation) 153,000 Net Change in Cash for Year 89,343 Estimated Cash Balance 1,300,000 1,389,343 Approved Proposed Actual Budget Budget 2016/2017 Change 2015 2016 2017 Amount % REVENUES: Storm Water Sales 793,199 855,867 881,475 25,608 3.0% Licenses & Permits 4,552 - 1,500 1,500 0.0% Charges for Services 630 - - - 0.0% Miscellaneous Revenue 14,217 7,000 7,000 - 0.0% Fund Balance 352,155 - - - 0.0% TOTAL REVENUES 1,164,753 862,867 889,975 27,108 3.1% EXPENDITURES: Wages & Benefits 189,867 243,986 256,432 12,446 5.1% Supplies 18,525 43,925 38,800 (5,125) -11.7% Services & Charges 134,994 164,100 163,600 (500) -0.3% Miscellaneous Expenses 10,071 11,250 11,250 - 0.0% Depreciation 134,222 133,000 153,000 20,000 15.0% Debt Service 14,780 150,850 160,550 9,700 6.4% Capital Outlay - 120,000 170,000 50,000 41.7% Transfers -Out 127,454 - - - 0.0% TOTAL EXPENDITURES 629,913 867,111 953,632 86,521 10.0% NET REVENUES 534,840 (4,244) (63,657) (59,413) Reconciliation to Cash Flow Net Revenue (63,657) Add non-cash activity (Depreciation) 153,000 Net Change in Cash for Year 89,343 Estimated Cash Balance 1,300,000 1,389,343 CITY OF HUTCHINSON RESOLUTION NO. 14662 ADOPTING 2017 REFUSE FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Refuse Fund Budget for the City of Hutchinson for the fiscal year 2017, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Refuse Services $ 1,193,300 SCORE - County reimbursement of scale monitoring costs 12,500 Other Revenue 7,000 TOTAL REVENUES $ 1,212,800 EXPENSES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Capital Outlay Debt Service Transfer -Out: Interfund Loan to Aquatic Center Transfer -Out: Tree Disease Infestation & Mitigation funding TOTAL EXPENSES NET REVENUE / (LOSS) Adopted by the City Council this 27th day of December 2016. ATTESTED: Matthew Jaunich City Administrator $ 188,733 62,400 731,550 5,750 138,000 190,374 24,261 750,000 55,000 $ 2,146,068 $ (933,268) Gary T. Forcier Mayor Summary Budget Refuse Fund Approved Proposed Actual Budget Budget 2015 2016 2017 2016/2017 Change Amount % REVENUES: Intergovernmental Revenue 12,608 12,500 12,500 - 0.0% Refuse Sales 1,146,693 1,149,500 1,193,300 43,800 3.8% Miscellaneous Revenues 6,506 2,500 7,000 4,500 180.0% TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES NET REVENUE 1,165,806 1,164,500 1,212,800 48,300 4.1% 148,995 190,804 188,733 (2,071) -1.1% 54,054 62,400 62,400 - 0.0% 698,126 704,727 731,550 26,823 3.8% 10,567 3,750 5,750 2,000 53.3% 122,518 124,000 138,000 14,000 11.3% - 95,000 190,374 95,374 100.4% 2,139 24,260 24,261 1 0.0% 55,000 55,000 805,000 750,000 1363.6% 1,091,399 1,259,941 2,146,068 886,127 70.3% Reconciliation to Cash Flow: Net Revenue Add non-cash activity (Depreciation) Net Change in Cash for Year 74,407 (95,441) (933,268) (837,827) (933,268) 138,000 (795,268) Estimated Cash Balance 1,250,000 454,732 CITY OF HUTCHINSON RESOLUTION NO. 14663 ADOPTING 2017 COMPOST FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Compost Fund Budget for the City of Hutchinson for the fiscal year 2017, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES Sales $ 1,991,476 Other Charges & Fees 58,500 Other Revenue 7,000 TOTAL REVENUES $ 2,056,976 EXPENSES Cost of Goods Sold $ 1,348,002 Inventory Adjustment (538,028) Wages & Benefits 582,363 Supplies 78,626 Services & Charges 231,004 Miscellaneous Expenses 14,000 Depreciation 174,000 Capital Outlay 123,000 Capital Outlay - New Grinder 500,000 Transfers -Out 110,000 TOTAL EXPENSES $ 2,622,967 NET REVENUE / (LOSS) $ (565,991) Adopted by the City Council this 27th day of December 2016. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator REVENUES: Compost Sales Charges for Services Miscellaneous Revenue TOTAL REVENUES EXPENDITURES: Cost of Goods Sold Inventory Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Capital Outlay Transfers -Out TOTAL EXPENDITURES NET REVENUE Summary Budget Compost Fund Approved Proposed Actual Budget Budget 2015 2016 2017 2016/2017 Change Amount % 3,034,022 1,636,796 1,991,476 354,680 21.7% 62,164 58,500 58,500 - 0.0% 19,617 6,000 7,000 1,000 16.7% 3,115,802 1,701,296 2,056,976 355,680 20.9% 2,337,377 1,117,265 1,348,002 230,737 20.7% (986,638) (525,746) (538,028) (12,282) 2.3% 641,985 559,899 582,363 22,464 4.0% 127,480 70,257 78,626 8,369 11.9% 342,496 188,573 231,004 42,431 22.5% 43,765 13,500 14,000 500 3.7% 127,631 134,000 174,000 40,000 29.9% - 150,000 623,000 473,000 315.3% 110,000 110,000 110,000 - 0.0% 2,744,096 1,817,748 2,622,967 805,219 44.3% 371,706 (116,452) (565,991) (449,539) Reconciliation to Cash Flow: Net Revenue Add non-cash activity (Depreciation) Net Change in Cash for Year (565,991) 174,000 (391,991) Estimated Cash Balance 2,000,000 1,608,009 CITY OF HUTCHINSON RESOLUTION NO. 14664 ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2017 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2017 which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budget and the major division thereof being as follows: APPROPRIATIONS Wages & Benefits $ 8,175,052 Supplies 866,545 Services & Charges 2,556,456 Miscellaneous Expenses 552,075 Transfers -Out 100,000 Capital Outlay 10,000 TOTAL EXPENSES $ 12,260,128 NET REVENUE / (LOSS) $ - Adopted by the City Council this 27th day of December 2016. ATTESTED: Matthew Jaunich City Administrator Gary T. Forcier Mayor GENERALFUND CURRENT REVENUES Taxes $ 4,763,796 Other Taxes 300,000 Licenses & Permits 283,550 Intergovernmental Revenue 1,423,830 Charges for Services 2,817,291 Fines & Forfeitures 55,000 Miscellaneous Revenues 299,500 Transfers -In 2,292,161 Fund Balance 25,000 TOTAL REVENUES $ 12,260,128 APPROPRIATIONS Wages & Benefits $ 8,175,052 Supplies 866,545 Services & Charges 2,556,456 Miscellaneous Expenses 552,075 Transfers -Out 100,000 Capital Outlay 10,000 TOTAL EXPENSES $ 12,260,128 NET REVENUE / (LOSS) $ - Adopted by the City Council this 27th day of December 2016. ATTESTED: Matthew Jaunich City Administrator Gary T. Forcier Mayor General Fund Summary Budget Approved Actual Budget 2015 2016 REVENUES: Proposed Budget 2016 / 2017 Change 2017 Amount % Taxes 4,500,973 4,581,035 4,763,796 182,761 4.0% Other Taxes 291,343 272,000 300,000 28,000 10.3% Licenses & Permits 324,082 271,500 283,550 12,050 4.4% Intergovernmental Revenue 1,260,580 1,284,330 1,423,830 139,500 10.9% Charges for Services 2,030,122 2,350,666 2,817,291 466,625 19.9% Fines & Forfeitures 45,449 55,000 55,000 - 0.0% Miscellaneous Revenues 688,014 291,300 299,500 8,200 2.8% Transfers -In 2,215,537 2,332,404 2,292,161 (40,243) -1.7% Fund Balance - 25,000 25,000 - 0.0% TOTAL REVENUES 11,356,100 11,463,235 12,260,128 796,893 7.1% EXPENDITURES: Wages & Benefits 7,434,980 7,595,480 8,175,052 579,572 7.6% Supplies 664,967 770,593 866,545 95,952 12.5% Services & Charges 2,299,466 2,461,936 2,556,456 94,520 3.8% Miscellaneous Expenses 535,186 525,226 552,075 26,849 5.1% Transfers -Out 96,850 100,000 100,000 - 0.0% Capital Outlay 199,564 10,000 10,000 - 0.0% TOTAL EXPENDITURES 11,231,012 11,463,235 12,260,128 796,893 7.0% NET REVENUES 125,087 - - - CITY OF HUTCHINSON RESOLUTION NO. 14665 2017 FINAL TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT A NET tax levy for the City of Hutchinson for 2017 is hereby set in the amount of: $6,951,796 The detail for this levy is as follows: LEVY Amt. General Fund 4,751,796 Improvement Bonds 2006 272,889 2007 38,434 2008 117,172 2009 156,622 2010 80,280 2011 160,165 2012 128,566 2013 141,981 2014 133,187 2015 149,971 2016 820,733 Total Improvement Bonds $ 2,200,000 TOTAL TAX LEVY $ 6,951,796 Adopted by the City Council this 27th day of December 2016. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator `"y7AL ''? a �, Preliminary Tax Levy General Fund levy: Debt levy: TAX CAPACITY % Change Tax Levy - General Fund Tax Levy - Debt Service TOTAL LEVY Total Levy % Increase over 2016 Tax Rate Change in Tax Rate Homestead Property: Median Home Value Homestead Exclusion Net Taxable Value % Change Tax Capacity (1%) Estimated City Tax Change from 2016 % Change 2.7% 71.886% -2.110% Option #4 146,000 (24,100) 121,900 1.8% 1,219 876 PRELIMINARY 2017 Adopted 2016 Option #1 Option #2 Option #3 Option #4 2.0% 0.0% 2.0% 3.0% 4.0% 1.0% 0.0% 0.0% 0.0% 0.0% $ 9,012,465 $ 9,670,641 $ 9,670,641 $ 9,670,641 $ 9,670,641 7.3% 7.3% 7.3% 7.3% 4,569,035 4,569,035 4,660,416 4,706,106 4,751,796 2,200,000 2,200,000 2,200,000 2,200,000 2,200,000 $ 6,769,035 $ 6,769,035 $ 6,860,416 $ 6,906,106 $ 6,951,796 2.7% 71.886% -2.110% Option #4 146,000 (24,100) 121,900 1.8% 1,219 876 0.0% 1.3% 2.0% 73.996% 69.996% 70.941% 71.413% -4.000% -3.055% -2.583% PRELIMINARY 2017 Adopted 2016 Option #1 Option #2 Option #3 $ 144,000 $ 146,000 $ 146,000 $ 146,000 $ (24, 300) (24,100) (24,100) (24,100) $ 119,700 $ 121,900 $ 121,900 $ 121,900 $ 1.8% 1.8% 1.8% $ 1,197 $ 1,219 $ 1,219 $ 1,219 $ 886 853 865 871 $ (32) $ (21) $ (15) $ -3.7% -2.4% -1.7% 2.7% 71.886% -2.110% Option #4 146,000 (24,100) 121,900 1.8% 1,219 876 CITY OF HUTCHINSON RESOLUTION NO. 14666 CITY OF HUTCHINSON, MINNESOTA SETTING 2017 FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Statute 469.033. WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of .000185 times estimated market value of the city. AND for 2017 the authorization yields: .000185 x $899,314,200 = $166,373; the HRA Board requests for 2017 a levy of $166,373. THAT the City of Hutchinson hereby establishes a final tax levy for the above named special taxing district of: Adopted by the City Council this 27th day of December 2016. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator $166,373 CITY OF HUTCHINSON RESOLUTION NO. 14667 CITY OF HUTCHINSON, MINNESOTA SETTING 2017 FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA) and the financing of such district as authorized under Minn. Statute 469.107. WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of .0001813 times estimated market value of the city. AND for 2017 the authorization yields- .0001813 x $899,314,200 = $163,046; the EDA Board requests for 2017 a levy of $163,046. THAT the City of Hutchinson hereby establishes a final tax levy for the above named special taxing district of: Adopted by the City Council this 27th day of December 2016. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator $163,046 HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-WZ Agenda Item: 5 Year Capital Improvement Plan (CIP Plan) Department: Finance LICENSE SECTION Meeting Date: 12/27/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached are the Department and Funding Source reports reflecting the 5-year (2017— 2021) Capital Improvement Plan (CIP). The entire document, consisting of several reports and details of each project, will be placed on the City website upon approval by City Council. The 5-year Capital Improvement Plan serves as a guide that lays out on-going capital expenditures over the next 5 years and the potential funding sources for those expenditures. The CIP plan is meant as a guide for Council and Management but does not give authorization for the projects until formally approved based on purchasing authorization thresholds. The 5-year CIP plan is a fluid document that is updated on an annual basis. Some projects get pushed back to later years, some projects drop off and some projects move up in years depending on priorities. Ultimately, the funding of potential projects is a major factor in determining which projects within the 5-year CIP plan get completed. In addition, the Facilities Committee, Fleet Committee and Resource Allocation Committee are instrumental in continually shaping the priorities of several major components of the 5-year CIP. If there are any questions ahead of time or if the council would like to see further details regarding the 5-year CIP plan, please let me know. BOARD ACTION REQUESTED: Approve and adopt the five-year capital improvement plan. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 5 -YEAR CAPITAL IMPROVEMENT PLAN 2017-2021 Preliminary Plan — December 27, 2016 CITY OF HUTCHINSON - CAPITAL PLAN Administrative Summary VISIONS AND GOALS Each year, as part of the annual budgeting process, the City of Hutchinson prepares a five-year Capital Improvement Plan (CIP) that includes the following years' capital budget. The CIP identifies projects that will support existing and projected needs in the following areas: transportation, parks & recreation and public safety, etc. It is based upon numerous long range planning documents that are updated regularly as identified by the Facilities Committee, Fleet Committee, Resource Allocation Committee and City staff. The CIP prioritizes the use of limited resources that are available for capital items by identifying which projects will be funded, how they will be paid for and when they will be purchased. It establishes a comprehensive development program that is used to maximize outside revenue sources and effectively plan for the growth and maintenance of the City's infrastructure. POLICIES Criteria identified for inclusion of capital items in the CIP plan are as follows: 1) Capital Item must have a minimum cost of $10,000 2) Project must define year proposed 3) Funding source should be identified 4) Detail should include annual operating costs or savings for proposed capital item 5) Department priority should be established 6) Must have a useful life of three years or greater The plan encompasses projects using the following priority levels: Priority 1: (Urgent) Projects currently underway or those that are considered essential to the departments of City operations, and should not be delayed beyond the year requested. Failure to fund these projects will seriously jeopardize City's ability to provide service to the residents and/or expose the City to a potential liability and negative legal exposure. Priority 2: (Very Important) Projects that are needed by a department or the City to improve or maintain their operations, and to delay would cause deterioration or further deterioration of their current operation and/or level of service to the residents of the City. These should not be delayed beyond the year requested. Priority 3: (Important) Projects that are needed by a department or the City to improve or maintain their operations, and should be done as soon as funds can reasonably be made available. Priority 4: (Less Important) Projects, which are desirable, but needing further study. Priority 5: (Future Consideration) Projects, which sometime in the future will need to be funded to maintain operations, safety or infrastructure desired within the community. CIP PROCESS 1. Finance distributes CIP forms and the prior year's data to departments for updating. Any new capital items should be requested at this time. 2. Departments add, remove and update CIP data from the prior year's report. 3. Finance updates the CIP database with recommendations made by the department directors and the Fleet, Facility and Resource Allocation committees. 4. Initial draft is reviewed with City Administrator and Department directors; corrections or adjustments are made. 5. Preliminary CIP plan is submitted to City council by August 1St 6. Final CIP plan is reviewed and adopted by City council by year-end. PROCESS CALENDAR April/May - Departments work on updating CIP Plan. Any new capital items should be requested at this time. The Facilities, Fleet and Resource Allocation Committees begin meeting to review and prioritize potential improvement projects submitted by Departments. June/July - Departments return updated CIP items. The Facilities and Fleet Committees submit a recommended five year plan to the City Administrator. An initial CIP draft is reviewed with Department directors and corrections or adjustments are made. Current year CIP items are incorporated into the early stages of the budgeting process during this time frame. August I st — Per Section 7.05 of the Hutchinson City Charter, the City Administrator shall submit to the council a preliminary CIP Plan no later than August 1St of each year. December 31st - Final CIP plan is adopted by City council prior to year-end. City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2017 thm 2021 DEPARTMENT SUMMARY Department 2017 2018 2019 2020 2021 Total Airport 800,000 396,332 1,196,332 Cemetery 10,000 10,000 94,413 35,504 35,504 185,421 City Center 300,000 300,000 Civic Arena 590,000 675,000 140,000 1,405,000 Compost 623,000 139,227 355,000 503,000 80,000 1,700,227 Engineering 27,000 127,209 26,663 32,239 213,111 Event Center 200,000 200,000 Fire 88,000 67,500 114,000 55,000 324,500 Information Technology 54,586 18,000 43,000 115,586 Infrastructure Improvements 6,520,000 6,537,848 4,704,841 11,046,124 6,591,472 35,400,285 Library 80,000 80,000 Liquor Fund 20,000 20,000 Parks 343,000 59,500 472,500 145,000 47,500 1,067,500 Police 278,000 294,000 132,000 164,250 119,000 987,250 Pool & Recreation Building 3,000,000 250,000 640,000 3,890,000 Public Works 44,000 100,000 100,000 244,000 Refuse 190,374 85,000 91,500 35,000 401,874 Storm Water 37,000 170,346 270,579 40,000 103,732 621,657 Streets 89,845 222,863 132,874 180,302 167,167 793,051 Wastewater 304,827 269,123 154,275 81,300 133,061 942,586 Water 79,500 47,500 27,500 58,500 59,739 272,739 TOTAL 11,965,132 9,482,116 6,942,482 13,406,975 8,564,414 50,361,119 City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2017 tiim 2021 PROJECTS BY DEPARTMENT Department Project# Priority 2017 2018 2019 2020 2021 Total Airport Runway, taxiway, apron crack fill & seal coat AIRP 00 2 396,332 396,332 T -Hangar AIRP 07 3 800,000 800,000 Airport Total 800,000 396,332 1,196,332 Cemetery Cemetery mower CEMT 001 4 25,504 25,504 51,008 Tractor/Loader/Backhoe CEMT 002 3 84,413 84,413 Cemetery Fencing/Roadway CEMT01 3 10,000 10,000 10,000 10,000 10,000 50,000 Cemetery Total 10,000 10,000 94,413 35,504 35,504 185,421 City Center City Center Security Remodel C. CTR -1701 3 300,000 300,000 City Center Total 300,000 300,000 Civic Arena Replace Dehumidification Units CA -1501 2 200,000 200,000 Replace East Rink Roof CA -1502 1 300,000 300,000 East Rink Insulation Resurface CA -1504 2 200,000 200,000 Replace East dasher boards CA -1505 3 170,000 170,000 West Rink low emissivity ceiling CA -1507 2 90,000 90,000 East Rink Locker Room Improv CA -1509 3 80,000 80,000 HVAC system upgrades CA -1510 2 225,000 225,000 Zamboni ice resurfacer CA -2101 3 140,000 140,000 Civic Arena Total 590,000 675,000 140,000 1,405,000 Compost Bituminous Improvements COMP -1503 3 30,000 30,000 Bagging Line Upgrades COMP -1504 3 35,000 30,000 65,000 Skidsteer Loader COMP -1604 3 51,227 51,227 Grinder replacement COMP -1703 3 500,000 500,000 Mack truck (used) COMP -1704 4 58,000 58,000 Mack truck (used) COMP -1804 4 58,000 58,000 Walking Floor Trailer COMP -1902 4 80,000 80,000 80,000 240,000 Forklift Replacement COMP -2001 3 35,000 35,000 1 ton 4x4 crewcab pickup COMP -2002 3 38,000 38,000 McCloskey Screener replacement COMP -2020 3 350,000 350,000 Compost Turner Replacement COMP -2101 3 275,000 275,000 Compost Total 623,000 139,227 355,000 503,000 80,000 1,700,227 Engineering Survey Equipment Upgrades ENGR 01 4 33,650 33,650 Department Project# Priority 2017 2018 2019 2020 2021 Total 1/2 ton work truck ENGR 100 3 27,000 27,000 1/2 ton work truck ENGR 101 3 29,504 29,504 Replace SUV ENGR 102 3 26,663 26,663 1/2 ton work truck ENGR 103 3 32,239 32,239 Survey Equipment ENGR-1801 4 64,055 64,055 Engineering Total 27,000 127,209 26,663 32,239 213,111 Event Center Event Center Carpet EC -1901 3 200,000 200,000 Event Center Total 200,000 200,000 Fire PPE Washer & Drying Equip FD -1702 3 20,500 20,500 SCBA air park replacement FD -1706 2 67,500 67,500 135,000 Exhaust Capture System FD -1801 3 55,000 55,000 Rescue 8 - 1 ton truck FD -1901 3 80,000 80,000 Rescue 8 - slide -in skid unit FD -1902 3 24,000 24,000 Chevy crewcab 44 pickup truck (used) FD -1903 4 10,000 10,000 Fire Total 88,000 67,500 114,000 55,000 324,500 Information Technology New Minivan 1T--1501 4 24,586 24,586 Generator City Center 1T--1701 4 30,000 30,000 Virtual Server Refresh /T--1801 4 18,000 18,000 Core Switch Upgrade 1T--1901 2 43,000 43,000 Information Technology Total 54,586 18,000 43,000 115,586 Infrastructure Improvements South Central Trunk Storm (Pond & Ballfields) NewconstOl 3 1,450,000 1,450,000 SC Trunk Storm (local storm sewer) New const 02 3 900,000 900,000 Bluff SUNorthwoodstrail New const 04 4 450,000 450,000 South Grade Trail (Dale -Hwy 15 S) New const 05 4 400,000 400,000 Denver Ave SE (Montreal -Bradford) New const 06 2 420,000 420,000 School Rd & Roberts Rd trail construction New const 07 2 260,000 260,000 Roberts Rd SW (Park ent. to Alan) Patt/a/01 3 1,100,000 1,100,000 School Rd SW (S of Roberts -Bridge) Patt/a/02 3 1,650,000 1,650,000 Clinton Ave SW (Harrington -Merrill) Patt/a/03 3 196,650 196,650 Merrill St SW (SGR-Clinton) Patt/a/ 04 3 218,275 218,275 Neal Ave SW (Keith -Sunset) Patt/a/05 3 208,150 208,150 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Pattial08 3 1,478,015 1,478,015 Dale St SW (SGR-Roberts) Patt/a/09 3 1,668,205 1,668,205 Washington Ave W (Lynn -Main) Pattial 10 3 1,236,477 1,236,477 Pavement Management Program PMP 2 415,000 413,223 413,223 413,223 413,223 2,067,892 Church St SW (SGR-Linden) Reclaim 05 3 254,700 254,700 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 127,350 127,350 Harrington St SW (SGR-Linden) Reclaim 07 3 255,350 255,350 Merrill St SW (Clinton -Linden) Reclaim 08 3 129,300 129,300 Neal Ave SW (Dale -Keith) Reclaim 09 3 92,500 92,500 Sunset St SW (SGR-Linden) Reclaim 10 3 272,753 272,753 Roberts Rd SW (School -Dale) Reclaim 12 3 750,000 750,000 Linden Ave SW (Dale -Harrington) Reclaim 14 3 600,000 600,000 McDonald Dr SW (Lakewood - School) Reclaim 15 3 750,200 750,200 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 861,000 861,000 Department Project# Priority 2017 2018 2019 2020 2021 Total 1stAve NE (Main -Adams) Reclaim 19 3 371,901 371,901 1stAve SE (Main -Adams) Reclaim 20 3 371,901 371,901 2nd Ave SW (Franklin -Main) Reclaim 21 3 148,760 148,760 Grove St SW (2nd -Washington) Reclaim 22 3 289,256 289,256 Hassan St (5th Ave S-1 st Ave N) Reclaim 23 3 738,650 738,650 2nd Ave SE Bridge Recon 01 3 1,149,500 1,149,500 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 1,968,500 1,968,500 TH 15/Main St Reconstruction Recon 03 2 8,400,000 8,400,000 Pavement sealing/Seal coating SCFSIRP 3 250,000 250,000 500,000 Bradford St drainage improvemenets STWT300 3 100,000 100,000 Well #6 Cleaning WA TR 200 3 90,000 90,000 Meter replacement program WA TR 201 3 550,000 550,000 1,100,000 Well #5 Cleaning WA TR 202 3 90,000 90,000 Water SCADA Upgrade WA TR 203 3 100,000 100,000 Well #5 Rehabilitation WA TR 204 3 80,000 80,000 Well #8 Rehabilitation WA TR 205 3 80,000 80,000 MBR Cassette Replacement WWTF 100 2 400,000 400,000 Additional MBR Cassettes WWTF 101 3 160,000 160,000 Harmony Ln Lift Station WWTF 102 3 90,000 90,000 Grinder at HATS lift station WWTF 103 3 85,000 85,000 Preliminary treatment rehabilitation WWTF 104 3 125,000 125,000 Wastewater SCADA Upgrade WWTF 105 3 150,000 150,000 Oxidation Ditch Aero 2 bridges WWTF 106 3 200,000 200,000 MBR Blower Upgrade WWTF 107 3 100,000 100,000 Biosolids Handling WWTF 108 3 500,000 500,000 Plant equipment upgrades WWTF 109 3 215,000 215,000 Infrastructure Improvements Total 6,520,000 6,537,848 4,704,841 11,046,124 6,591,472 35,40D,285 Library i Library carpet replacement LIB -1901 3 80,000 80,000 Library Total 80,000 80,000 Liquor Fund Security Camera System Update LIQ -1601 3 20,000 20,000 Liquor Fund Total 20,000 20,000 Parks Roberts Park -lighting improvements PARK -1601 1 350,000 350,000 North Park -tennis court improv PARK -1602 3 60,000 60,000 1/2 Ton 42 pickup PARK -1604 3 24,000 24,000 John Deere tractor 4710 4 x4 PARK -1702 3 61,000 61,000 1 ton 44 PARK -1703 4 48,000 48,000 1 ton 44 pickup PARK -1704 4 48,000 48,000 1/2 Ton 4X2 pickup PARK -1802 4 24,000 24,000 1 -ton 42w/flat dump PARK -1803 4 48,000 48,000 1/2 ton 42 pickup PARK -1804 4 29,500 29,500 1/2 Ton 4X4 Pickup PARK -1901 4 27,000 27,000 1/2 Ton 4X2 Pickup PARK -1902 4 27,000 27,000 3/4 -ton 44 pickup PARK -1903 4 38,500 38,500 Skid steer loader S250 used PARK -2001 4 42,000 42,000 John Deere mower 12 wide PARK -2002 4 73,000 73,000 Rail Line Purchase Debt (Exp 2020) PARK -2020 3 30,000 30,000 30,000 30,000 120,000 Tractor, 4720 w/ cab PARK -2101 3 47,500 47,500 Department Project# Priority 2017 2018 2019 2020 2021 Total Parks Total 343,000 59,500 472,500 145,000 47,500 1,067,500 Police Squad car#2 replacement PD -1401 2 40,000 40,000 Squad car#6 replacement PD -1402 2 40,000 40,000 Squad Car#3 replacement PD -1501 2 41,500 41,500 Squad Car#7 replacement PD -1502 2 41,500 41,500 Police Special Response Vehicle PD -1503 3 150,000 150,000 Squad car#5 replacement PD -1601 2 42,750 42,750 Squad car#8 replacement PD -1602 2 38,000 44,000 82,000 Police Firearms Berm Improvement PD -1701 3 40,000 40,000 Replace Minivan PD -1703 4 19,000 19,000 PSAP Equipment Upgrade PD -1801 2 179,000 179,000 EOC Chair Replacement PD -1802 3 16,000 16,000 Locker room remodel PD -1901 4 75,000 75,000 New Chief vehicle PD -1902 4 24,500 24,500 New 3/4 ton 4x4 crew cab pickup PD -1903 4 24,500 24,500 SUV, Suburban 44 PD -2001 4 50,000 50,000 Replacement of portable radios PD -2002 3 121,500 721,500 Police Total 278,000 294,000 132,000 164,250 119,000 987,250 Pool & Recreation Building Pool/Waterparkimprovements PR -1601 2 3,000,000 3,000,000 Recreation Center Roof (gym area) PR -1701 2 250,000 250,000 RecCenter/Civic Arena Parking Lot PR -1702 3 640,000 640,000 Pool & Recreation Building Total 3,000,000 250,000 640,000 3,890,000 Public Works Tip up joint sealant replacement HA TS 01 4 14,000 14,000 Pavement repairs, seal coat HA TS 02 3 30,000 30,000 Pond excavation, ditch shaping HA TS 03 4 35,000 35,000 Stormceptor for wash area HA TS O4 4 65,000 65,000 Wash bay/ Water fill station HA TS 05 4 100,000 100,000 Public Works Total 44,000 100,000 100,000 244,000 Refuse Stacking Conveyor REFS -1601 3 45,000 45,000 Leaf Vacuum REFS -1701 3 45,374 45,374 Airlift Separator for plastics REFS -1703 3 50,000 50,000 Tipping Building Remediation REFS -1704 1 50,000 50,000 Truck, TA w/hooklift REFS -1801 3 85,000 85,000 Walking Floor Trailer REFS -1901 3 91,500 91,500 Forklift Replacement REFS -2101 3 35,000 35,000 Refuse Total 190,374 85,000 91,500 35,000 401,874 Storm Water Leaf Vacuum STWT 001 3 98,346 53,732 152,078 Mechanical Street Sweeper STWT 002 3 175,579 175,579 Skid steer loader STWT 003 3 17,000 17,000 Storm Sewer System Repairs STWT 01 3 20,000 20,000 20,000 20,000 20,000 100,000 Ridgewater College Flood Study STWT02 4 12,000 12,000 Alan Street outfall management STWT03 3 40,000 40,000 Department Project# Priority 2017 2018 2019 2020 2021 Total 9th Ave NW flood improvement STWT 05 3 75,000 75,000 Greens pond improvement STWT06 3 20,000 20,000 Bridgewater pond improvement STWT 07 4 30,000 30,000 Storm Water Total 37,000 170,346 270,579 40,000 103,732 621,657 Streets Dustless Sandblasting Equipment STRT002 4 50,000 50,000 1 Ton 4x4 w/ aerial bucket STRT 01 3 65,673 65,673 Brush chipper STRT04 2 43,845 43,845 1 -ton 44 truck w/ snowplow STRT 08 3 45,895 40,598 86,493 Tractor w/ 12' mower STRT 10 3 35,453 35,453 1 -Ton flatbed truck STRT 11 4 47,271 47,271 Tandem -axle Dump Truck STRT 12 3 95,668 101,494 197,162 1/2 Ton 44 pickup STRT 13 3 31,300 32,239 63,539 Skid steer loader STRT 18 3 46,000 46,000 1 -ton dump truck STRT 19 3 50,150 50,150 100,300 1 -ton Service truck STRT20 3 57,315 57,315 Streets Total 89,845 222,863 132,874 180,302 167,167 793,051 Wastewater Pumps & Generators WWTF 001 2 31,827 18,008 49,835 Tractor Mower WWTF 004 1 19,123 19,123 1 Jon truck w/plow WWTF 005 2 38,267 38,267 Utility vehicle WWTF 006 4 13,000 13,000 Utility vehicle WWTF 007 4 13,000 13,000 Work truck WWTF 008 3 31,300 32,239 63,539 Pressure Washer WWTF 009 3 15,000 15,000 Biosolids Spreader WWTF010 3 35,822 35,822 Boiler Replacement (10 or 90) WWTF 02 3 70,000 70,000 Security system upgrades WWTF 03 2 25,000 25,000 HVAC system upgrade WWTF 04 4 80,000 80,000 Main LS Pump #1 WWTF 07 3 40,000 40,000 Lift station repairs & upgrades WWTF 08 3 60,000 50,000 50,000 50,000 50,000 260,000 Channel Grinder Main LS WWTF 09 4 25,000 25,000 Dry storage warehouse/garage WWTF 10 4 35,000 35,000 Oxidation ditch cleaning WWTF 12 4 80,000 80,000 160,000 Wastewater Total 304,827 269,123 154,275 81,300 133,061 942,586 Water Pavement repairs & maintenance WA41W01 3 27,500 27,500 27,500 27,500 27,500 137,500 Garage roof replacement WA TR 02 3 10,000 10,000 Roof & building repairs WA TR 05 3 20,000 20,000 Replace CIP pump VFD WA TR 07 3 15,000 15,000 High bay lighting WA TR 10 4 16,000 16,000 1/2 ton work truck WA TR 100 3 27,000 32,239 59,239 Replace HSP #2 VFD WA TR 11 3 15,000 15,000 Water Total 79,500 47,500 27,500 58,500 59,739 272,739 GRAND TOTAL 11,965,132 9,482,116 6,942,482 13,406,975 8,564,414 50,361,119 City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2017 tiim 2021 FUNDING SOURCE SUMMARY Source 2017 2018 2019 2020 2021 Total Airport Construction Fund Capital Projects Fund Capital Projects Fund - Facilities Plan Capital Projects Fund - Misc Infrastructure Maint Compost Fund Cooperative Agreement - HUC Equipment Replacement - Heavy Fleet Equipment Replacement - Small Fleet G.O. Improv Bonds - Debt Tax Levy G.O. Stormwater Bonds General Fund General Fund (Perpetual Care Fund) Grants - Federal Grants - Other Grants - State HATS Fund (City only) Lease Purchase Liquor Fund Municipal State Aid Pool Project - Capital Projects Fund Pool Project - Community Improvement Fund Pool Project - General Fund Reserves Pool Project- Interfund Loan Refuse Fund Rural Fire Dept Fund Sale or Trade in of Equipment Special Assessments Storm Water Utility Fund Wastewater Fund Water Fund 450,000 40,000 154,250 370,185 360,000 590,000 1,000,000 250,000 123,000 139,227 500,000 20,270 150,000 95,668 482,431 235,199 1,917,500 2,309,160 1,450,000 1,000 862,500 33,000 10,000 10,000 200,000 1,556,000 430,750 14,666 275,000 54,667 3,000 14,667 450,000 39,633 20,000 151,500 750,000 1,100,000 1,000,000 250,000 750,000 503,000 500,000 646,322 750,000 390,219 190,374 85,000 33,750 33,750 50,000 1,000 862,500 760,288 227,000 329,746 1,103,577 769,373 430,750 670,250 995,000 80,000 241,494 214,916 2,642,570 10,000 1,000,000 91,500 35,000 52,000 758,381 39,633 30,000 151,500 600,000 730,000 696,410 250,000 83,000 503,000 84,413 646,322 419,374 390,219 1,778,060 1,839,810 31,000 10,000 10,000 356,699 33,332 200,000 33,334 5,000,000 33,334 275,000 3,000 700,000 1,200,000 995,000 80,000 241,494 214,916 2,642,570 10,000 1,000,000 91,500 35,000 52,000 758,381 449,314 1,211,802 473,209 340,000 285,166 696,410 1,148,550 1,202,144 757,135 798,250 646,322 79,633 705,935 3,275, 000 500,000 928,227 20,270 571,575 1,742,139 10,487,100 1,450,000 64,000 50,000 2,112,699 247,998 5,088,001 48,001 725,000 23,000 4,750,000 1,000,000 750,000 500,000 750,000 401,874 119,500 51,000 4,042,285 1,655,121 4,920,054 3,302,707 GRAND TOTAL 11,965,132 9,482,116 6,942,482 13,406,975 8,564,414 50361,119 City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2017 thru 2021 PROJECTS BY FUNDING SOURCE Source Project# Priority 2017 2018 2019 2020 2021 Total Capital Projects Fund - Misc InfrastruI Pavement sealing/Seal coating SCFS7RP 2 Airport Construction Fund Runway, taxiway, apron crack fill & seal coat AIRP 00 T -Hangar AIRP 01 Airport Construction Fund Total 1 300,000 40,000 39,633 Capital Projects Fund Survey Equipment Upgrades ENGR 01 Survey Equipment ENGR-1801 PPE Washer & Drying Equip FD -1702 SCBA air park replacement FD -1706 Generator City Center IT -1701 Rail Line Purchase Debt (Exp 2020) PARK -2020 Police Firearms Berm Improvement PD -1701 PSAP Equipment Upgrade PD -1801 Replacement of portable radios PD -2002 Dustless Sandblasting Equipment STRT 002 Capital Projects Fund Total 30,000 30,000 30,000 120,000 Capital Projects Fund - Facilities Plan City Center Security Remodel C. CTR -1701 Replace Dehumidification Units CA -1501 Replace East Rink Roof CA -1502 East Rink Insulation Resurface CA -1504 Replace East dasher boards CA -1505 West Rink low emissivity ceiling CA -1507 East Rink Locker Room Improv CA -1509 HVAC system upgrades CA -1510 Event Center Carpet EC -1901 Exhaust Capture System FD -1801 Library carpet replacement LIB -1901 Roberts Park -lighting improvements PARK -1601 North Park -tennis court improv PARK -1602 Locker room remodel PD -1901 Recreation Center Roof (gym area) PR -1701 Rec Center/Civic Arena Parking Lot PR -1702 Capital Projects Fund - Facilities Plan Total Capital Projects Fund - Misc InfrastruI Pavement sealing/Seal coating SCFS7RP 2 39,633 39,633 3 40,000 40,000 1 300,000 40,000 39,633 79,633 4 33,650 33,650 4 43,785 43,785 3 20,500 20,500 2 33,750 33,750 67,500 4 30,000 225,000 30,000 3 30,000 30,000 30,000 30,000 120,000 3 40,000 55,000 40,000 2 179,000 80,000 179,000 3 350,000 121,500 121,500 4 50,000 50,000 154,250 370,185 30,000 151,500 705,935 2 250,000 250,000 3 300,000 300,000 2 200,000 200,000 1 300,000 300,000 2 200,000 200,000 3 170,000 170,000 2 90,000 90,000 3 80,000 80,000 2 225,000 225,000 3 200,000 200,000 3 55,000 55,000 3 80,000 80,000 1 350,000 350,000 3 60,000 60,000 4 75,000 75,000 2 250,000 250,000 3 640,000 640,000 360,000 590,000 600,000 730,000 995,000 3,275,000 3 250,000 250,000 500,000 Source Project# Priority Capital Projects Fund - Misc Infrastructure Maint Total 51,008 3 27,000 30,000 Compost Fund Bituminous Improvements COMP -1503 Bagging Line Upgrades COMP -1504 Skidsteer Loader COMP -1604 Mack truck (used) COMP -1704 Mack truck (used) COMP -1804 Walking Floor Trailer COMP -1902 Forklift Replacement COMP -2001 1 ton 4x4 crewcab pickup COMP -2002 McCloskey Screener replacement COMP -2020 Core Switch Upgrade 1T--1901 Compost Fund Total 4 (Cooperative Agreement - HUC 4 Survey Equipment ENGR-1801 Cooperative Agreement - HUC Total 80,000 240,000 3 Equipment Replacement - Heavy Fleetl Zamboni ice resurfacer CA -2101 Tractor/Loader/Backhoe CEMT 002 Police Special Response Vehicle PD -1503 Tandem -axle Dump Truck STRT 12 Equipment Replacement - Heavy Fleet 38,000 Total Equipment Replacement - Small Fleet 350,000 Cemetery mower CEMT 001 1/2 ton work truck ENGR 100 1/2 ton work truck ENGR 101 Replace SUV ENGR 102 1/2 ton work truck ENGR 103 Rescue 8 -1 ton truck FD -1901 Rescue 8 - slide -in skid unit FD -1902 Chevy crewcab 4x4 pickup truck (used) FD -1903 New Minivan 1T--1501 1/2 Ton 42 pickup PARK -1604 John Deere tractor 4710 4x4 PARK -1702 1 ton 4x4 PARK -1703 1 ton 4x4 pickup PARK -1704 1/2 Ton 4X2 pickup PARK -1802 1 -ton 42 w/ flat dump PARK -1803 1/2 ton 42 pickup PARK -1804 1/2 Ton 4X4 Pickup PARK -1901 1/2 Ton 4X2 Pickup PARK -1902 3/4 -ton 4x4 pickup PARK -1903 Skid steer loader S250 used PARK -2001 John Deere mower 12 wide PARK -2002 2017 2018 2019 2020 2021 Total 250,000 250,000 500,000 3 30,000 25,504 25,504 51,008 3 27,000 30,000 3 35,000 30,000 3 29,504 65,000 3 51,227 26,663 26,663 3 51,227 4 58,000 32,239 3 40,000 58,000 4 58,000 12,000 4 58,000 4 10,000 80,000 80,000 80,000 240,000 3 35,000 3 61,000 35,000 3 61,000 4 48,000 38,000 38,000 3 350,000 4 24,000 350,000 2 24,000 3,000 3,000 123,000 139,227 83,000 503,000 80,000 928,227 4 20,270 4 27,000 20,270 4 20,270 38,500 4 20,270 3 42,000 4 140,000 140,000 3 84,413 84,413 3 150,000 150,000 3 95,668 101,494 197,162 150,000 95,668 84,413 241,494 571,575 4 25,504 25,504 51,008 3 27,000 27,000 3 29,504 29,504 3 26,663 26,663 3 32,239 32,239 3 40,000 40,000 3 12,000 12,000 4 10,000 10,000 4 24,586 24,586 3 24,000 24,000 3 61,000 61,000 4 48,000 48,000 4 48,000 48,000 4 24,000 24,000 4 48,000 48,000 4 29,500 29,500 4 27,000 27,000 4 27,000 27,000 4 38,500 38,500 4 42,000 42,000 4 73,000 73,000 Source Project# Priority Tractor, 4720 w/ cab PARK -2101 3 Squad car#2 replacement PD -1401 2 Squad car#6 replacement PD -1402 2 Squad Car#3 replacement PD -1501 2 Squad Car#7 replacement PD -1502 2 Squad car#5 replacement PD -1601 2 Squad car#8 replacement PD -1602 2 Replace Minivan PD -1703 4 New Chief vehicle PD -1902 4 New 3/4 ton 44 crew cab pickup PD -1903 4 SUV, Suburban 44 PD -2001 4 1 Ton 4x4 w/ aerial bucket STRT 01 3 Brush chipper STRT04 2 1 -ton 44 truck w/ snowplow STRT 08 3 Tractor w/ 12' mower STRT 10 3 1 -Ton flathed truck STRT 11 4 1/2 Ton 44 pickup STRT 13 3 Skid steer loader STRT 18 3 1 -ton dump truck STRT 19 3 1 -ton Service truck STRT20 3 Equipment Replacement - Small Fleet 42,750 Total G.O. Improv Bonds - Debt Tax Levy SC Trunk Storm (local storm sewer) New const 02 3 Bluff SUNorthwoodstrail New const 04 4 South Grade Trail (Dale -Hwy 15 S) New const 05 4 Denver Ave SE (Montreal -Bradford) New const 06 2 School Rd & Roberts Rd trail construction New const 07 2 Roberts Rd SW (Park ent. to Alan) Pattial01 3 School Rd SW (S of Roberts -Bridge) Pattial02 3 Clinton Ave SW (Harrington -Merrill) Pattial03 3 Merrill St SW (SGR-Clinton) Pattial04 3 Neal Ave SW (Keith -Sunset) Pattial05 3 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Pattial08 3 Dale St SW (SGR-Roberts) Pattial09 3 Washington Ave W (Lynn -Main) Pattial 10 3 Pavement Management Program PMP 2 Church St SW (SGR-Linden) Reclaim 05 3 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 Harrington St SW (SGR-Linden) Reclaim 07 3 Merrill St SW (Clinton -Linden) Reclaim 08 3 Neal Ave SW (Dale -Keith) Reclaim 09 3 Sunset St SW (SGR-Linden) Reclaim 10 3 Roberts Rd SW (School -Dale) Reclaim 12 3 Linden Ave SW (Dale -Harrington) Reclaim 14 3 McDonald Dr SW (Lakewood - School) Reclaim 15 3 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 1stAve NE (Main -Adams) Reclaim 19 3 1stAve SE (Main -Adams) Reclaim 20 3 2nd Ave SW (Franklin -Main) Reclaim 21 3 Grove St SW (2nd -Washington) Reclaim 22 3 Hassan St (5th Ave S-1 st Ave N) Reclaim 23 3 2nd Ave SE Bridge Recon 01 3 2017 2018 2019 2020 2021 Total 47,500 47,500 40,000 40,000 40,000 40,000 41,500 41,500 41,500 41,500 42,750 42,750 38,000 44,000 82,000 19,000 19,000 24,500 24,500 24,500 24,500 50,000 50,000 65,673 65,673 43,845 43,845 45,895 40,598 86,493 35,453 35,453 47,271 47,271 31,300 32,239 63,539 46,000 46,000 50,150 50,150 100,300 57,315 57,315 482,431 235,199 419,374 390,219 214,916 1,742,139 900,000 900,000 250,000 250,000 400,000 400,000 10,000 10,000 60,000 60,000 385,000 385,000 785,000 785,000 128,450 128,450 143,015 143,015 135,865 135,865 369,015 369,015 601,205 601,205 161,460 161,460 277,500 290,000 290,000 290,000 290,000 1,437,500 172,690 172,690 86,295 86,295 172,975 172,975 87,955 87,955 53,872 53,872 188,108 188,108 420,865 420,865 320,000 320,000 421,200 421,200 588,810 588,810 261,000 261,000 261,000 261,000 104,400 104,400 203,000 203,000 600,640 600,640 249,500 249,500 Source Project# Priority Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 TH 15/Main St Reconstruction Recon 03 2 G.O. Improv Bonds - Debt Tax Levy Tip up joint sealant replacement Total Pavement repairs, seal coat G.O. Stormwater Bonds Pond excavation, ditch shaping South Central Trunk Storm (Pond & Ballfields) NewconstOl 3 G.O. Stormwater Bonds Total 1,778,060 (General Fund 2,642,570 Virtual Server Refresh IT --1801 4 Core Switch Upgrade IT --1901 2 EOC Chair Replacement PD -1802 3 General Fund Total 1,450,000 General Fund (Perpetual Care Fund) Pond excavation, ditch shaping Cemetery Fencing/Roadway CEMT OI 3 General Fund (Perpetual Care Fund) TH 15/Main St Reconstruction Total 31,000 Grants - Federal (HATS Fund (City only) 2017 2018 2019 2020 2021 Total Tip up joint sealant replacement 78,280 Pavement repairs, seal coat 450,000 Pond excavation, ditch shaping 78,280 450,000 1,917,500 2,309,160 1,778,060 1,839,810 2,642,570 10,487,100 1,450,000 T -Hangar AIRP 01 3 Tip up joint sealant replacement 1,450,000 1,450,000 HATS 02 3 Pond excavation, ditch shaping HA TS 03 4 Stormceptor for wash area 1,450,000 TH 15/Main St Reconstruction 18,000 15,000 31,000 (HATS Fund (City only) 18,000 31,000 15,000 33,000 31,000 64,000 10,000 10,000 10,000 10,000 10,000 50,000 10,000 10,000 10,000 10,000 10,000 50,000 Runway, taxiway, apron crack fill & seal coat AIRP 00 2 T -Hangar AIRP 01 3 720,000 School Rd & Roberts Rd trail construction New const 07 2 200,000 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 Grants - Federal Total 4,667 Grants - Other 10,000 Tip up joint sealant replacement HATS 01 4 Pavement repairs, seal coat HATS 02 3 Pond excavation, ditch shaping HA TS 03 4 Stormceptor for wash area HA TS O4 4 Bluff SUNorthwoodstrail New const 04 4 Grants - Other Total (Grants - State T -Hangar AIRP 01 3 Tip up joint sealant replacement HATS 01 4 Pavement repairs, seal coat HATS 02 3 Pond excavation, ditch shaping HA TS 03 4 Stormceptor for wash area HA TS O4 4 TH 15/Main St Reconstruction Recon 03 2 Grants - State Total (HATS Fund (City only) 356,699 356,699 720,000 200,000 836,000 200,000 1,556,000 356,699 2,112,699 4,666 4,666 10,000 10,000 11,666 11,666 21,666 21,666 200,000 200,000 14,666 33,332 200,000 247,998 40,000 40,000 4,667 4,667 10,000 10,000 11,667 11,667 21,667 21,667 5,000,000 5,000,000 54,667 33,334 5,000,000 5,088,001 Source Project# Priority Tip up joint sealant replacement HATS 01 4 Pavement repairs, seal coat HATS 02 3 Pond excavation, ditch shaping HA TS 03 4 Stormceptor for wash area HA TS O4 4 HATS Fund (City only) Total 10,000 Lease Purchase Grinder replacement COMP -1703 3 Compost Turner Replacement COMP -2101 3 Lease Purchase Total 21,667 Liquor Fund Core Switch Upgrade IT --1901 2 Security Camera System Update LIQ -1601 3 Liquor Fund Total 450,000 Municipal State Aid Roberts Rd SW (Park ent. to Alan) Part/al 01 3 School Rd SW (S of Roberts -Bridge) Part/al 02 3 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Partial 08 3 Dale St SW (SGR-Roberts) Part/al 09 3 Washington Ave W (Lynn -Main) Partial 10 3 Roberts Rd SW (School -Dale) Reclaim 12 3 2nd Ave SE Bridge Recon 01 3 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 TH 15/Main St Reconstruction Recon 03 2 Municipal State Aid Total 20,000 3,000 Pool Project - Capital Projects Fund Pool/Waterpark improvements PR -1601 2 Pool Project - Capital Projects Fund Total 335,000 (Pool Project - Community Improve� Pool/Waterpark improvements PR -1601 2 Pool Project - Community Improvement Fund Total 700,000 Pool Project - General Fund Reserves 2017 2018 2019 2020 2021 Total PoolMaterpark improvements PR -1601 2 500,000 Pool Project - General Fund Reserves 500,000 Total Pool Project - Interfund Loan PoolMaterpark improvements PR -1601 2 750,000 500,000 500,000 750,000 4,667 4,667 10,000 10,000 11,667 11,667 21,667 21,667 14,667 33,334 48,001 450,000 450,000 275,000 275,000 450,000 275,000 725,000 3,000 3,000 20,000 20,000 20,000 3,000 23,000 335,000 335,000 415,000 415,000 700,000 700,000 350,000 350,000 500,000 500,000 150,000 150,000 900,000 900,000 200,000 200,000 1,200,000 1,200,000 750,000 1,100,000 700,000 1,200,000 1,000,000 4,750,000 1,000,000 11000,000 1,000,000 11000,000 750,000 750,000 750,000 750,000 PoolMaterpark improvements PR -1601 2 500,000 Pool Project - General Fund Reserves 500,000 Total Pool Project - Interfund Loan PoolMaterpark improvements PR -1601 2 750,000 500,000 500,000 750,000 Source Project# Priority Pool Project - Interfund Loan Total Refuse Fund Stacking Conveyor REFS -1601 Leaf Vacuum REFS -1701 Airlift Separator for plastics REFS -1703 Tipping Building Remediation REFS -1704 Truck, TA w/hooklift REFS -1801 Walking Floor Trailer REFS -1901 Forklift Replacement REFS -2101 Refuse Fund Total 3 85,000 Rural Fire Dept Fund SCBA air park replacement FD -1706 Rescue 8 -1 ton truck FD -1901 Rescue 8 - slide -in skid unit FD -1902 Rural Fire Dept Fund Total 35,000 Sale or Trade in of Equipment Grinder replacement COMP -1703 EOC Chair Replacement PD -1802 Sale or Trade in of Equipment Total 2 33,750 33,750 Special Assessments Denver Ave SE (Montreal -Bradford) New const 06 Roberts Rd SW (Park ent. to Alan) Patt/al01 School Rd SW (S of Roberts -Bridge) Patt/al02 Clinton Ave SW (Harrington -Merrill) Patt/al03 Merrill St SW (SGR-Clinton) Patt/al04 Neal Ave SW (Keith -Sunset) Patt/al05 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Pattlal08 Dale St SW (SGR-Roberts) Patt/al09 Washington Ave W (Lynn -Main) Pattlal 10 Pavement Management Program PMP Church St SW (SGR-Linden) Reclaim 05 Clinton Ave SW (Merrill -Lynn) Reclaim 06 Harrington St SW (SGR-Linden) Reclaim 07 Merrill St SW (Clinton -Linden) Reclaim 08 Neal Ave SW (Dale -Keith) Reclaim 09 Sunset St SW (SGR-Linden) Reclaim 10 Roberts Rd SW (School -Dale) Reclaim 12 Linden Ave SW (Dale -Harrington) Reclaim 14 McDonald Dr SW (Lakewood - School) Reclaim 15 Northwoods, Spruce, 11th Ave NE Reclaim 16 1stAve NE (Main -Adams) Reclaim 19 1stAve SE (Main -Adams) Reclaim 20 2nd Ave SW (Franklin -Main) Reclaim 21 Grove St SW (2nd -Washington) Reclaim 22 Hassan St (5th Ave S-1 st Ave N) Reclaim 23 2017 2018 2019 2020 2021 Total 750,000 750,000 3 45,000 45,000 3 45,374 45,374 3 50,000 50,000 1 50,000 50,000 3 85,000 85,000 3 91,500 91,500 3 35,000 35,000 190,374 85,000 91,500 35,000 401,874 2 33,750 33,750 67,500 3 40,000 40,000 3 12,000 12,000 33,750 33,750 52,000 119,500 3 50,000 50,000 3 1,000 1,000 50,000 1,000 51,000 2 410,000 410,000 3 100,000 100,000 3 275,000 275,000 3 30,700 30,700 3 33,660 33,660 3 32,285 32,285 3 194,000 194,000 3 500,000 500,000 3 365,017 365,017 2 77,500 63,223 63,223 63,223 63,223 330,392 3 39,510 39,510 3 19,755 19,755 3 39,375 39,375 3 19,845 19,845 3 23,228 23,228 3 40,645 40,645 3 46,635 46,635 3 180,000 180,000 3 225,000 225,000 3 129,190 129,190 3 56,901 56,901 3 56,901 56,901 3 22,760 22,760 3 44,256 44,256 3 113,010 113,010 Source Project# Priority Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 TH 15/Main St Reconstruction Recon 03 2 Special Assessments Total Total Storm Water Utility Fund 514,220 Wash bay / Water fill station HATS 05 4 Roberts Rd SW (Park ent. to Alan) Part/al 01 3 School Rd SW (S of Roberts -Bridge) Part/al 02 3 Clinton Ave SW (Harrington -Merrill) Part/al 03 3 Merrill St SW (SGR-Clinton) Part/al 04 3 Neal Ave SW (Keith -Sunset) Part/al 05 3 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Partial 08 3 Dale St SW (SGR-Roberts) Partial 09 3 Washington Ave W (Lynn -Main) Partial 10 3 Pavement Management Program PMP 2 Church St SW (SGR-Linden) Reclaim 05 3 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 Harrington St SW (SGR-Linden) Reclaim 07 3 Merrill St SW (Clinton -Linden) Reclaim 08 3 Neal Ave SW (Dale -Keith) Reclaim 09 3 Sunset St SW (SGR-Linden) Reclaim 10 3 Roberts Rd SW (School -Dale) Reclaim 12 3 Linden Ave SW (Dale -Harrington) Reclaim 14 3 McDonald Dr SW (Lakewood - School) Reclaim 15 3 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 1stAve NE (Main -Adams) Reclaim 19 3 1stAve SE (Main -Adams) Reclaim 20 3 2nd Ave SW (Franklin -Main) Reclaim 21 3 Grove St SW (2nd -Washington) Reclaim 22 3 Hassan St (5th Ave S-1 st Ave N) Reclaim 23 3 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 TH 15/Main St Reconstruction Recon 03 2 Leaf Vacuum STWT 001 3 Mechanical Street Sweeper STWT 002 3 Skid steer loader STWT 003 3 Storm Sewer System Repairs STWT 01 3 Ridgewater College Flood Study STWT 02 4 Alan Street outfall management STWT 03 3 9th Ave NW flood improvement STWT 05 3 Greens pond improvement STWT 06 3 Bridgewater pond improvement STWT 07 4 Bradford St drainage improvemenets STWT300 3 Storm Water Utility Fund Total 40,000 Wastewater Fund 10,000 Wash bay / Water fill station HATS 05 4 Core Switch Upgrade 1T--1901 2 Roberts Rd SW (Park ent. to Alan) Partial 0l 3 Clinton Ave SW (Harrington -Merrill) Partial 03 3 Merrill St SW (SGR-Clinton) Partial 04 3 Neal Ave SW (Keith -Sunset) Partial 05 3 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Partial 08 3 2017 2018 2019 2020 2021 Total 514,220 514,220 200,000 200,000 862,500 760,288 758,381 449,314 1,211,802 4,042,285 33,334 33,334 80,000 80,000 100,000 100,000 12,500 12,500 13,900 13,900 13,500 13,500 15,000 15,000 45,000 45,000 40,000 40,000 10,000 10,000 10,000 10,000 10,000 50,000 14,200 14,200 7,100 7,100 14,500 14,500 7,200 7,200 5,130 5,130 15,000 15,000 28,500 28,500 20,000 20,000 24,000 24,000 31,000 31,000 9,000 9,000 9,000 9,000 3,600 3,600 7,000 7,000 5,000 5,000 80,000 80,000 250,000 250,000 98,346 53,732 152,078 175,579 175,579 17,000 17,000 20,000 20,000 20,000 20,000 20,000 100,000 12,000 12,000 40,000 40,000 75,000 75,000 20,000 20,000 30,000 30,000 100,000 100,000 227,000 329,746 473,209 340,000 285,166 1,655,121 33,333 33,333 3,000 3,000 25,000 25,000 12,500 12,500 13,850 13,850 13,250 13,250 100,000 100,000 Source Project# Priority 2017 2018 2019 2020 2021 Total Dale St SW (SGR-Roberts) Part/al 09 3 86,000 86,000 Washington Ave W (Lynn -Main) Partial 10 3 85,000 85,000 Pavement Management Program PMP 2 25,000 25,000 25,000 25,000 25,000 125,000 Church St SW (SGR-Linden) Reclaim 05 3 14,150 14,150 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 7,100 7,100 Harrington St SW (SGR-Linden) Reclaim 07 3 14,250 14,250 Merrill St SW (Clinton -Linden) Reclaim 08 3 7,150 7,150 Neal Ave SW (Dale -Keith) Reclaim 09 3 5,135 5,135 Sunset St SW (SGR-Linden) Reclaim 10 3 14,500 14,500 Roberts Rd SW (School -Dale) Reclaim 12 3 52,000 52,000 Linden Ave SW (Dale -Harrington) Reclaim 14 3 40,000 40,000 McDonald Dr SW (Lakewood - School) Reclaim 15 3 40,000 40,000 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 56,000 56,000 1stAve NE (Main -Adams) Reclaim 19 3 22,500 22,500 1stAve SE (Main -Adams) Reclaim 20 3 22,500 22,500 2nd Ave SW (Franklin -Main) Reclaim 21 3 9,000 9,000 Grove St SW (2nd -Washington) Reclaim 22 3 17,500 17,500 Hassan St (5th Ave S -1st Ave N) Reclaim 23 3 10,000 10,000 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 130,000 130,000 TH 15/Main St Reconstruction Recon 03 2 650,000 650,000 Pavement repairs & maintenance WA41W 01 3 13,750 13,750 13,750 13,750 13,750 68,750 Meter replacement program WATR201 3 137,500 137,500 275,000 Pumps & Generators WWTF 001 2 31,827 18,008 49,835 Tractor Mower WWTF 004 1 19,123 19,123 1 Jon truck w/plow WWTF 005 2 38,267 38,267 Utility vehicle WWTF 006 4 13,000 13,000 Utility vehicle WWTF 007 4 13,000 13,000 Work truck WWTF 008 3 31,300 32,239 63,539 Pressure Washer WWTF 009 3 15,000 15,000 Biosolids Spreader WWTF 010 3 35,822 35,822 Boiler Replacement (10 or 90) WWTF 02 3 70,000 70,000 Security system upgrades WWTF 03 2 25,000 25,000 HVAC system upgrade WWTF 04 4 80,000 80,000 Main LS Pump #1 WWTF 07 3 40,000 40,000 Lift station repairs & upgrades WWTF 08 3 60,000 50,000 50,000 50,000 50,000 260,000 Channel Grinder Main LS WWTF 09 4 25,000 25,000 Dry storage warehouse/garage WWTF 10 4 35,000 35,000 MBR Cassette Replacement WWTF 100 2 400,000 400,000 Additional MBR Cassettes WWTF 101 3 160,000 160,000 Harmony Ln Lift Station WWTF 102 3 90,000 90,000 Grinder at HATS lift station WWTF 103 3 85,000 85,000 Preliminary treatment rehabilitation WWTF 104 3 125,000 125,000 Wastewater SCADA Upgrade WWTF 105 3 150,000 150,000 Oxidation Ditch Aero 2 bridges WWTF 106 3 200,000 200,000 MBR Blower Upgrade WWTF 107 3 100,000 100,000 Biosolids Handling WWTF 108 3 500,000 500,000 Plant equipment upgrades WWTF 109 3 215,000 215,000 Oxidation ditch cleaning WWTF 12 4 80,000 80,000 160,000 Wastewater Fund Total 1,103,577 769,373 696,410 1,148,550 1,202,144 4,920,054 Water Fund Wash bay / Water fill station HATS 05 4 33,333 33,333 Core Switch Upgrade 1T--1901 2 3,000 3,000 Roberts Rd SW (Park ent. to Alan) Partial 0l 3 175,000 175,000 Source Project# Priority School Rd SW (S of Roberts -Bridge) Part/al 02 3 Clinton Ave SW (Harrington -Merrill) Part/al 03 3 Merrill St SW (SGR-Clinton) Part/al 04 3 Neal Ave SW (Keith -Sunset) Part/al 05 3 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Partial 08 3 Dale St SW (SGR-Roberts) Part/al 09 3 Washington Ave W (Lynn -Main) Partial 10 3 Pavement Management Program PMP 2 Church St SW (SGR-Linden) Reclaim 05 3 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 Harrington St SW (SGR-Linden) Reclaim 07 3 Merrill St SW (Clinton -Linden) Reclaim 08 3 Neal Ave SW (Dale -Keith) Reclaim 09 3 Sunset St SW (SGR-Linden) Reclaim 10 3 Roberts Rd SW (School -Dale) Reclaim 12 3 Linden Ave SW (Dale -Harrington) Reclaim 14 3 McDonald Dr SW (Lakewood - School) Reclaim 15 3 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 1stAve NE (Main -Adams) Reclaim 19 3 1stAve SE (Main -Adams) Reclaim 20 3 2nd Ave SW (Franklin -Main) Reclaim 21 3 Grove St SW (2nd -Washington) Reclaim 22 3 Hassan St (5th Ave S-1 st Ave N) Reclaim 23 3 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 TH 15/Main St Reconstruction Recon 03 2 Pavement repairs & maintenance WA41W 01 3 Garage roof replacement WA TR 02 3 Roof & building repairs WA TR 05 3 Replace CIP pump VFD WA TR 07 3 High bay lighting WA TR 10 4 1/2 ton work truck WA TR 100 3 Replace HSP #2 VFD WA TR 11 3 Well #6 Cleaning WA TR 200 3 Meter replacement program WA TR 201 3 Well #5 Cleaning WA TR 202 3 Water SCADA Upgrade WA TR 203 3 Well #5 Rehabilitation WA TR 204 3 Well #8 Rehabilitation WA TR 205 3 Water Fund Total 2017 2018 2019 2020 2021 Total 75,000 75,000 12,500 12,500 13,850 13,850 13,250 13,250 100,000 100,000 86,000 86,000 85,000 85,000 25,000 25,000 25,000 25,000 25,000 125,000 14,150 14,150 7,100 7,100 14,250 14,250 7,150 7,150 5,135 5,135 14,500 14,500 52,000 52,000 40,000 40,000 40,000 40,000 56,000 56,000 22,500 22,500 22,500 22,500 9,000 9,000 17,500 17,500 10,000 10,000 130,000 130,000 650,000 650,000 13,750 13,750 13,750 13,750 13,750 68,750 10,000 10,000 20,000 20,000 15,000 15,000 16,000 16,000 27,000 32,239 59,239 15,000 15,000 90,000 90,000 412,500 412,500 825,000 90,000 90,000 100,000 100,000 80,000 80,000 80,000 80,000 430,750 670,250 757,135 798,250 646,322 3,302,707 GRAND TOTAL 11,965,132 9,482,116 6,942,482 13,406,975 8,564,414 50,361,119 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 2017-2020 Mosquito Management Professional Services Agreement Department: PW/Eng LICENSE SECTION Meeting Date: 12/27/2016 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: 2016 was the last of a the amended 3 -year contract we had with Clarke Environmental Mosquito Management. As you may remember, an amended contract was done for 2015 & 2016, because treatment days were changed from Monday to Wednesday. The proposed contact includes the same components and pricing that were included in the 2015-2016 amended contract. Mosquito traps, surveillance and monitoring $295 per month Larvae control per site (50 sites) $25 per site ULV treatments (Wednesday evenings) $3,500 per treatment Barrier treatments (community events, 4 ea.) $225 per event In past contracts, we've included six scheduled ULV treatments and seven unscheduled ULV treatments. The warm, wet summer of 2016 resulted in 17 total ULV treatments. There was no price increase for the 4 additional ULV treatments that were not under contract. Clarke's pricing has remained stable and they have been responsive to the needs of the City. It is good to work with their staff, who have been very helpful. They have consistently followed up when residents have questions, and I appreciate their being proactive when responding to any concerns I've received from residents. I recommend entering into a professional services agreement with Clarke Environmental Mosquito Management, Inc. for the period 2017-2020. BOARD ACTION REQUESTED: Approve professional services agreement with Clarke Environmental Mosquito Management, Inc. for 2017-2020 Fiscal Impact: $ 99,680.00 Funding Source: General funds 2017-2020 FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: 2017 — 2020 City of Hutchinson (010532) Clarke Environmental Mosquito Management, Inc. Professional Services Outline for 2013 - 2016 City of Hutchinson Environmental Mosquito Management (EMM) Program Part I. General Service A. Computer System and Record Keeping Database B. Public relations and public education opportunities through a company website and/or by providing general mosquito control education material to be posted on the City's website. C. Mosquito Hotline Citizen Response — (800) 942-2555 D. Comprehensive Insurance Coverage naming the City of Hutchinson as additional insured E. Program Consulting and Quality Control Staff F. Monthly Operational Reports, Periodic Advisories, and Annual Report G. Regulatory compliance on local, state, and federal levels Part II. Surveillance and Monitoring A. Arbovirus Surveillance: Clarke New Jersey Light Trap Network: Operation of Two (2) traps within the City of Hutchinson to monitor and evaluate adult mosquito activity at $295.00 per month per trap for June, July, and August. City of Hutchinson will supply power to the locations of the Light Traps. The City of Hutchinson will be responsible for damage of Light Traps placed in public areas. Part III. Larval Control A. Larval Site Monitoring and Inspections 1. One (1) complete inspection and treatment of up to (50) sites as outlined by most recent Clarke Survey and Prescription Larval Control with Altosid® 150 Day Briquettes @ $25.00 per site performed at the beginning of the season. Optional New Clarke Survey can be performed at the request of the City ($500.00). Part IV. Adult Control A. Adulticiding in Residential Areas: 1. Six (6) community -wide truck ULV treatments of up to 100 miles of streets with Biomist® or synthetic pyrethroid insecticide @ $3,500.00 per treatment to be performed on Wednesday Evenings. Any additional authorized community ULV treatments will be priced at $3,500.00 per treatment. Up to seven unscheduled adulticide applications, provided upon request of the City, of adulticide. Treatments approved by the City five days prior to the due date for scheduling. Page 1 of 4 2017 — 2020 City of Hutchinson (010532) B. Adulticiding Operational Procedures 1. Notification of community contact. 2. Weather limit monitoring and compliance. 3. Notification of residents will be handled by the City of Hutchinson 4. ULV particle size evaluation. 5. Insecticide dosage and quality control analysis. 6. All ULV Trucks will be equipped with GPS real-time and recording devices/software C. Adulticiding for community events:. 1. Four (4) backpack barrier treatments at selected park(s) to coincide with community activities, at the request of City, with a synthetic pyrethroid insecticide (treatments at all ballparks coincidental to ULV applications) @ $900.00. Page 2 of 4 2017 — 2020 City of Hutchinson (010532) Clarke Environmental Mosquito Management, Inc. Client Agreement and Authorization 2013 The City of Hutchinson Environmental Mosquito Management (EMM) Program I. Program Payment Plan: 2017 EMM Payment Total Cost for Parts I, II, III, IV Surveillance and Monitoring $1,770.00 Larval Control $1,250.00 Six Scheduled Adult ULV Treatments $21,000.00 Barrier Treatment (Community Event) $900.00 Core Total $24,920.00 **Sales Tax is not charged if Sales Tax Exemption Certificate is on file Billing: Monthly invoicing based on services performed **NPDES Permit: A National Pollutant Discharge Elimination System (NPDES) permit is not necessary for the execution of the work for mosquito control effective October 31, 2011 for the City of Hutchinson. Any additional costs associated with activities and/or services that may be required by Clarke in order to comply with an NPDES permit in the future are not included in this proposal. II. Approved Contract Period and Agreement: Please check the following contract period: ❑ 2017 thru 2020 Season ( less than 5% increase per year) (New areas to be covered in 2018 - 2020 will be pro -rated to the program cost at the rates in effect at the time.) For The City of Hutchinson: Sign Name: Title: For Clarke Environmental Mosquito Management, Inc.: Date: Name: _>�`r� Title: Control Consultant Date: 12/1/16 Rob Olson Page 3 of 4 2017 — 2020 City of Hutchinson (010532) Clarke Environmental Mosquito Management, Inc. Client Authorization 2013 The City of Hutchinson Environmental Mosquito Management (EMM) Program Administrative Information: Invoices should be sent to: Name: Address: City: State: Zip Office Phone: Fax: P.O. # E-mail Address: County: **In an effort to be more sustainable, we ask that you provide us with an e-mail address that the invoices should be sent to.** Treatment Address (if different from above): Address: City: State: Contact Person for The City of Hutchinson: Name: Title: Office Phone: Fax: E -Mail: Home Phone: Cell: Pager: Alternate Contact Person for The City of Hutchinson: Name: Office Phone: Home Phone: Fax: Cell: Title: E -Mail: Pager: Please sign and return a copy of the complete contract for our files to: Clarke Environmental Mosquito Management, Inc., Attn: Rob Olson 20061 Edison Circle East, Clearwater, MN 55320 or Fax at (320) 558-2223 Email: rolson@clarke.com Page 4 of 4 Zip HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 2016 Annual Report - Residential Leaf Vacuum Service Department: PW/Eng LICENSE SECTION Meeting Date: 12/27/2016 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Governance Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The attached report shows all 7 years of activity relating to the Residential Leaf Vacuum Service. The report is to provided along with others in the Governance section of the agenda, and no separate action or highlights of the report are necessary. However, Public Works staff will be available to answer any questions there may be regarding the service or report. BOARD ACTION REQUESTED: None requested Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: N December 15, 2016 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: Honorable Mayor & City Council members From: John Olson, Public Works Manager CC: Matt Jaunich, City Administrator Kent Exner, DPW/City Engineer Subject: Residential Leaf Vacuum Service - 2016 Service Report Increase in Loads Residential Leaf Vacuum services have been provided for the last seven years. The number of loads increased 10% in 2016. At the same time, there was a 7% decrease in volume (tons). The increased loads and decreased volume result from wet conditions this past fall. During wet conditions it is more difficult to fully load the leaf vacuums because the vacuums are less efficient. Wet conditions resulted in relatively high tons -per -load ratios. Operations In 2016, there was not a concentrated `heavy' period. During the busiest part of the season, loads were very evenly distributed over the second, third and fourth weeks. Weeks 2, 3 & 4 averaged 55 loads per week. There was no overtime expended this season. Operators take great care when operating leaf vacuums. There were no accidents this season. For safety, all units are equipped with mirrors, backup cameras, and warning signs. The two oldest leaf vacuums are scheduled to be replaced in 2018. The machines will be ordered early in 2018 to ensure they are ready for service before October. Conclusion I'd like to thank the Public Works staff for their dedication. This service has been successful for several years. The staff has worked hard to improve this valued service. Plans are to continue this service into the foreseeable future unless directed otherwise RESIDENTIAL LEAF VACUUM SERVICE ANNUAL SERVICE REPORT Service period CDB Leaf Vacuum 2016 2015 2014 2013 2012 2011 2010 Service began CDB Leaf Vacuum 10/11/16 10/13/15 10/14/14 10/15/13 10/09/12 10/11/11 10/19/10 Service ended CDB Leaf Vacuum 11/21/16 11/23/15 snow 11/07/14 11/25/13 11/19/12 11/21/11 11/22/10 Weeks of service STWT-024-HEQ 6 6 4 6 6 6 5 Loads Hauled STWT-879-HTK 2016 MATERIALS 2015 2014 2013 2012 2011 2010 REFS-013-HEQ CDB Leaf Vacuum 79 71 88 105 116 110 55 STWT-014-HEQ CDB Leaf Vacuum 89 83 77 115 116 103 51 STWT-184-HEQ CDB Leaf Vacuum 70 70 74 47 - STWT-024-HEQ Challenger Sweeper 5 - - 4 - 54 7 STWT-879-HTK Vac -All Sweeper 14 9 - 84 104 56 50 Total Loads Hauled 257 233 239 355 336 323 163 10% -3% -33% 6% 4% 98% Tons Hauled REFS-013-HEQ CDB Leaf Vacuum 244.4 258.5 229.2 321.1 307.0 224.7 124.4 STWT-014-HEQ CDB Leaf Vacuum 207.6 241.9 197.0 306.5 264.9 171.1 98.6 STWT-184-HEQ CDB Leaf Vacuum 189.1 219.4 168.0 139.5 - - STWT-024-HEQ Challenger Sweeper 8.1 - - 16.8 - 24.2 25.0 STWT-879-HTK Vac -All Sweeper 31.2 15.1 - 91.4 208.8 78.5 129.1 Total Tons Hauled 680.4 734.9 594.2 875.3 780.7 498.5 377.1 -7% 24% -32% 12% 57% 32% RESIDENTIAL LEAF VACUUM SERVICE ANNUAL SERVICE REPORT eO. (*indirect labor rates per FEMA report September 2011) Direct & Indirect Labor - Per Hour 37.48 35.21 32.78 33.35 30.78 30.44 33.28 2016 2015 2014 2013 2012 2011 2010 Regular Hours 563.50 596.00 450.25 727.00 842.50 628.50 465.00 Overtime Hours - 2.00 18.50 14.50 54.50 21.50 13.00 Total Hours 563.50 598.00 468.75 741.50 897.00 650.00 478.00 -6% 28% -37% -17% 38% 36% Regular Pay 14,197.39 14423.15 9,938.32 16,215.78 17,143.96 12,726.69 10,364.29 Overtime Pay - 57.76 734.77 494.74 1,721.70 695.54 400.29 Total Pay 14,197.39 14,480.91 10,673.09 16,710.52 18,865.66 13,422.23 10,764.58 Indirect Labor Rate (Regular) = 48.75% 6,921.23 6561.97 4,526.80 7,905.19 8,357.68 6,204.26 5,052.59 Indirect Labor Rate (Overtime) = 22.60% - 13.05 166.06 111.81 389.10 157.19 90.47 Total Indirect Labor 6,921.23 6,575.02 4,692.86 8,017.00 8,746.78 6,361.45 5,143.06 (*indirect labor rates per FEMA report September 2011) Direct & Indirect Labor - Per Hour 37.48 35.21 32.78 33.35 30.78 30.44 33.28 RESIDENTIAL LEAF VACUUM SERVICE ANNUAL SERVICE REPORT EQUIPMENT 2016 Hours Repairs Fuel Operating Refurbish Capital Total 2009 ODB Leaf Vacuum (13)* 126.0 1,112.53 1,418.51 2,531.04 3,225.00 6,497.86 12,253.90 2009 CDB Leaf Vacuum (14)* 155.0 843.00 1,421.57 2,264.57 3,225.00 6,497.86 11,987.43 2013 CDB Leaf Vacuum (184)* 135.0 767.35 1,213.08 1,980.43 3,225.00 6,497.86 11,703.29 John Deere Tractors (3 ea.)** 480.0 165.56 - 165.56 - 20,800.00 20,965.56 2003 Sterling/Vac-AIIv 69.0 132.00 737.95 869.95 - 16,166.67 17,036.62 2010 Challenger Sweeper"' 6.0 3,725.82 255.38 3,981.20 - 22,285.71 26,266.91 Totals 971.0 6,746.26 5,046.49 11,792.75 9,675.00 78,745.96 100,213.71 Cost per hour 103.21 Leaf Vacuums ($45,485 replacement cost =7 years); Tractor rent per year; v Vac -All ($194K replacement cost., 12 years); `v Sweeper ($156K replacement cost _ 7 years) RESIDENTIAL LEAF VACUUM SERVICE ANNUAL SERVICE REPORT rreT e *Note, capital costs divided over fewer weeks of service results in higher annual costs 2016 2015 2014 2013 2012 2011 2010 Direct labor 14,197.39 14,480.91 10,673.09 16,710.52 18,865.66 13,422.23 10,764.58 Indirect labor 6,921.23 61575.02 4,692.86 8,017.00 8,746.78 6,361.45 5,143.06 Equipment operating costs 21,467.75 18,223.20 9,993.90 7,888.92 14,502.36 36,426.61 12,967.80 Equipment capital costs 78,745.96 78,745.96 78,747.00 80,538.50 60,401.49 59,604.40 60,211.00 Total program costs 121,332.33 118,025.09 104,106.85 113,154.94 102,516.29 115,814.69 89,086.44 3% 13% -8% 10% -11% 30% Cost per load 472.11 506.55 435.59 318.75 305.11 358.56 546.54 Cost per ton 178.33 160.60 175.21 129.28 131.31 232.33 236.24 Cost per curb mile 175 est. 693.33 674.43 594.90 646.60 585.81 661.80 509.07 Cost per house 4,100 est. 29.59 28.79 25.39 27.60 25.00 28.25 21.73 Cost per week 20,222.05 19,670.85 26,026.71 18,859.16 17,086.05 19,302.45 17,817.29 *Note, capital costs divided over fewer weeks of service results in higher annual costs 2010-2015 Residential Leaf Vacuum Service 1000 ons re & boads(blue) 900 875.3 780.7 800 -73-4.9- 700 - _ 680.4 594.2 600 - - 8.5 500 - - -- 400 7.1 32 300 200 100 0 2010 2011 2012 2013 2014 2015 2016 romak, HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Tuesday, November 15, 2016, 7:00 AM Minutes 1. CALL TO ORDER: Chairman Pat Lembcke called the meeting to order. Members Present: Gary Forcier, LouAnn Holmquist, and Renee Lynn Johnson Kotlarz. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON OCTOBER 18, 2016 LouAnn Holmquist moved to approve the Minutes of the regular board meeting as written Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Renee Lynn Johnson Kotlarz moved to approve the City Center General Fund payments of $10,752.78 for checks 8799 to 8802. LouAnn Holmquist seconded and the motion carried unanimously. b. LouAnn Holmquist moved to approve the City Center October 31, 2016 Financial Reports, the Park Towers operating account payments of $28,425.68 for checks 13774 to 13800, the Park Towers Security Account payments of $234.23 for check 1551, the September 2016 Park Towers financial statements, Resolution #2016-17 to Write Off Uncollectable Accounts of Vacated Tenants, and Resolution #2016-18 to Dispose of Nine Park Towers Wall Unit Air Conditioners. Gary Forcier seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report — 99% occupied. Keeping 1 unit vacant for the new handicap accessible unit. b. FYI the Park Towers' November Newsletter. c. LouAnn Holmquist moved to approve the LSS Senior Nutrition Program 2017 Site Use Agreement. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. d. Jean Ward updated the Board on handicap accessible unit project. Bid opening November 22, 2016. 5. CONSIDERATION OF CITY OF HUTCHINSON DEFERRED GRANT PROGRAM, STREAMLINED DEFERRED GRANT PROGRAM, AND ACCESSIBILITY DEFERRED GRANT PROGRAM GENERAL CRITERIA CHANGES INCLUDE UPDATE OF CHARGES AND LISTING OF ELIGIBLE ITEMS FOR HANDICAPPED ACCESSIBLE GRANT PROGRAM Jean Ward reviewed with the Board the program changes. LouAnn Holmquist moved to approve the revised City of Hutchinson Deferred Grant Program, Streamlined Deferred Grant Program, and Accessibility Deferred Grant Program General Criteria. Gary Forcier seconded and the motion carried unanimously. 6. CONSIDERATION OF REVISED HRA FEE SCHEDULE 11/15/2016 LouAnn Holmquist moved to approve the revised HRA Fee Schedule. Gary Forcier seconded and the motion carried unanimously. November 15, 2016 Minutes Page i of 2 7. CONSIDERATION OF REVISED LOCAL ADMINISTRATIVE PRACTICES POLICY Renee Lynn Johnson Kotlarz moved to approve the revised Local Administrative Practices Policy. LouAnn Holmquist seconded and the motion carried unanimously. 8. OTHER COMMUNICATIONS a. FYI Foreclosure Report b. Jean Ward reviewed with the Board the PHADA letter regarding Affirmatively Furthering Fair Housing Assessment Tool. c. Judy Flemming updated the Board on the Downtown Rental Rehab Program projects. d. Results of the City Compensation Study which HRA was included in should be available next month. e. Jean Ward is in the process of getting Auditor proposals, since our current auditor retired. So far she has received a proposal from the current City auditor, Abdo Eick & Meyers LLP. 9. ADJOURNMENT Gary Forcier moved to adjourn and LouAnn Holmquist seconded. There being no other business, Chairman Pat Leznbcke declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary ier, Secretary/Treasurer November 15, 2016 Minutes Page 2 of 2 HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: November 2016 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 12/27/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the November Financial Reports for the general fund and enterprise funds. Also attached is the November Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2016 DESCRIPTION 2016 ACTUALS NOVEMBER YTD 2016 BUDGET AVAILABLE BALANCE 2016 % BDGT USED 2015 YTD ACTUAL 2015 BUDGET 2015 % BDGT USED General Fund Supplies 56,666 541,954 770,593 228,639 70.3 555,410 782,636 Taxes - 2,280,967 4,581,035 2,300,068 49.8 2,316,431 4,491,446 51.6 Other Taxes 9,335 229,236 272,000 42,764 84.3 228,412 257,500 88.7 Licenses & Permits 75,837 322,731 271,500 (51,231) 118.9 343,073 267,900 128.1 Intergovernmental Revenue 7,306 1,293,677 1,284,330 (9,347) 100.7 1,231,592 1,225,766 100.5 Charges for Services 146,164 1,727,637 2,350,666 623,029 73.5 1,403,232 2,031,070 69.1 Miscellaneous Revenues 41,806 190,033 291,300 101,267 65.2 511,261 666,225 76.7 Transfers -In - 1,215,335 2,332,404 1,117,069 52.1 1,153,720 2,160,537 53.4 Fines & forfeitures 4,123 38,191 55,000 16,809 69.4 40,415 55,000 73.5 Capital Contributions - - 25,000 25,000 - - 25,000 - TOTAL REVENUES 284,571 7,297,807 11,463,235 4,165,428 63.7 7,228,135 11,180,444 64.6 Wages & Benefits 553,872 6,750,257 7,595,480 845,223 88.9 6,659,341 7,491,996 88.9 Supplies 56,666 541,954 770,593 228,639 70.3 555,410 782,636 71.0 Services & Charges 187,609 2,194,628 2,461,936 267,308 89.1 2,045,273 2,303,346 88.8 Miscellaneous Expenses 259,205 486,938 525,226 38,288 92.7 494,425 498,116 99.3 Transfers -Out - 99,755 100,000 245 99.8 96,850 96,850 100.0 Capital Outlay 980 6,984 10,000 3,016 69.8 192,564 192,058 100.3 TOTAL EXPENDITURES 1,058,331 10,080,515 11,463,235 1,382,720 87.9 10,043,863 11,365,002 88.4 NET REVENUE (773,759) (2,782,709) - 2,782,709 (2,815,728) (184,558) DESCRIPTION REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2016 2016 ACTUALS NOVEMBER YTD General Fund Exaense by Deaartment 2016 AVAILABLE BUDGET BALANCE 2016 % BDGT 2015 YTD USED ACTUAL 2015 BUDGET 2015 % BDGT USED Mayor & City Council 4,270.64 31,764.17 44,290.00 12,525.83 71.7 34,531.81 46,380.00 74.5 City Administrator 43,267.61 364,437.29 430,251.00 65,813.71 84.7 310,455.70 410,458.00 75.6 Elections 7,773.34 12,892.23 15,950.00 3,057.77 80.8 7,921.73 7,378.00 107.4 Finance Department 22,207.54 316,675.14 361,468.00 44,792.86 87.6 333,994.10 428,830.00 77.9 Motor Vehicle 15,454.81 192,246.56 203,836.00 11,589.44 94.3 162,594.70 184,836.00 88.0 Assessing - 60,952.50 60,911.00 (41.50) 100.1 60,910.50 60,911.00 100.0 Legal 24,200.41 244,195.54 288,193.00 43,997.46 84.7 240,307.74 243,497.00 98.7 Planning 8,290.77 118,186.29 149,972.00 31,785.71 78.8 130,553.50 145,943.00 89.5 Information Services 31,898.90 410,038.94 504,738.00 94,699.06 81.2 372,792.46 414,288.00 90.0 City Hall Building 9,672.57 97,821.77 131,322.00 33,500.23 74.5 85,460.95 95,343.00 89.6 Police Department 217,094.04 2,690,894.15 3,062,565.00 371,670.85 87.9 2,635,287.28 3,072,077.00 85.8 Hospital Security 24,221.06 253,971.48 293,886.00 39,914.52 86.4 243,783.76 291,299.00 83.7 Emergency Management 96.93 9,305.79 12,800.00 3,494.21 72.7 6,363.26 14,388.00 44.2 Safety Committee 171.48 8,771.64 9,500.00 728.36 92.3 7,956.35 9,590.00 83.0 Fire Department 39,119.01 290,373.77 306,733.00 16,359.23 94.7 264,556.42 292,199.00 90.5 Protective Inspections 21,779.03 203,201.31 227,556.00 24,354.69 89.3 219,622.48 233,248.00 94.2 Engineering 32,271.44 353,484.10 402,714.00 49,229.90 87.8 347,720.12 452,058.00 76.9 Streets & Alleys 76, 346.45 1, 246, 610.81 1, 517, 341.00 270, 730.19 82.2 1, 237, 616.62 1, 409, 089.00 87.8 Park/Recreation Administration 16,062.79 209,773.66 222,323.00 12,549.34 94.4 209,578.90 223,966.00 93.6 Recreation 10,703.41 190,951.05 234,397.00 43,445.95 81.5 196,523.07 222,940.00 88.2 Senior Citizen Center 6,399.05 73,490.10 83,747.00 10,256.90 87.8 79,490.98 74,795.00 106.3 Civic Arena 32,402.90 266,985.44 323,727.00 56,741.56 82.5 263,697.28 324,826.00 81.2 Park Department 54,239.49 789,871.76 852,751.00 62,879.24 92.6 772,139.16 839,821.00 91.9 Recreation Building & Pool 16,807.37 146,035.42 170,818.00 24,782.58 85.5 180,804.01 188,732.00 95.8 Events Center 19,030.31 210,866.37 243,017.00 32,150.63 86.8 200,611.35 234,707.00 85.5 Evergreen Building 3,956.17 21,916.89 25,450.00 3,533.11 86.1 10,914.31 12,688.00 86.0 Library 44, 732.32 201, 483.48 206, 365.00 4,881.52 97.6 200, 015.76 198, 724.00 100.7 Cemetery 8,881.88 129, 421.38 130, 785.00 1,363.62 99.0 301, 269.93 301, 398.00 100.0 Airport 21, 964.06 89, 921.11 104, 635.00 14, 713.89 85.9 75, 546.45 107,159.00 70.5 Unallocated General Expense 245,014.96 843,975.20 841,194.00 (2,781.20) 100.3 850,842.35 823,434.00 103.3 TOTAL EXPENDITURES 1,058,331 10,080,515 11,463,235 1,382,720 87.9 10,043,863 11,365,002 88.4 DESCRIPTION Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2016 2016 ACTUALS NOVEMBER YTD 2016 AVAILABLE BUDGET BALANCE 2016 % BDGT 2015 YTD USED ACTUAL 2015 BUDGET 2015 % BDGT USED 495,661 5,307,525 5,870,000 562,475 90.4 5,174, 855 5,697,000 90.8 31 578 1,000 422 57.8 1,839 1,000 183.9 495,693 5,308,103 5,871,000 562,897 90.4 5,176,694 5,698,000 90.9 383,805 4,029,274 4,398,810 369,537 91.6 3,881,447 4,271,071 90.9 45,287 497,710 568,211 70,501 87.6 472,928 521,408 90.7 2,064 18,612 17,400 (1,212) 107.0 16,932 16,600 102.0 12,064 181,913 198,350 16,437 91.7 173,886 196,793 88.4 220 4,121 5,650 1,530 72.9 3,920 5,500 71.3 - - 475,000 475,000 - - 465,000 - - 9,685 20,000 10,315 48.4 24,164 27,000 89.5 - - 80,200 80,200 - - 82,075 - - - 128,055 128,055 - - 128,305 - 443,440 4,741,314 5,891,676 1,150, 362 80.5 4,573,277 5,713,752 80.0 52,253 566,789 (20,676) (587,465) 603,417 (15,752) DESCRIPTION Water Fund REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2016 2016 ACTUALS NOVEMBER YTD 2016 2016 AVAILABLE % BDGT BUDGET BALANCE USED 2015 YTD 2015 ACTUAL BUDGET 2015 % BDGT USED Sales 216,345 2,178, 225 2,306,000 127,775 94.5 2,215,820 2,300,000 96.3 Local Sales Tax 51,658 445,912 685,000 239,088 65.1 496,644 725,000 68.5 Intergovernmental Revenue - 500 - (500) - - - - Charges for Services 2,066 59,941 50,000 (9,941) 119.9 49,631 50,000 99.3 Miscellaneous Revenues 4,749 20,084 85,000 64,916 23.6 34,975 84,153 41.6 TOTAL REVENUES 274,818 2,704,662 3,126,000 421,338 86.5 2,797,071 3,159,153 88.5 Wages & Benefits 37,057 424,212 479,983 55,771 88.4 379,960 500,766 75.9 Supplies 14,147 110,450 122,400 11,950 90.2 115,473 123,250 93.7 Services & Charges 36,923 431,111 507,350 76,239 85.0 412,068 457,724 90.0 Miscellaneous Expenses 743 12,361 13,500 1,139 91.6 10,521 16,700 63.0 Transfers -Out - - 43,145 43,145 - - 43,145 - CapitalOutlay 115,585 552,431 250,000 (302,431) 221.0 652,211 543,750 119.9 Depreciation Expense - - 1,150,000 1,150,000 - - 1,104,000 - Debt Service - 1,262,363 1,408,611 146,248 89.6 1,302,687 1,312,414 99.3 TOTAL EXPENDITURES 204,455 2,792,928 3,974,989 1,182,061 70.3 2,872,921 4,101,749 70.0 NET of REVENUES & EXPENDITURES 70,363 (88,266) (848,989) (760,723) (75,850) (942,596) DESCRIPTION Sewer Fund REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2016 2016 ACTUALS NOVEMBER YTD 2016 2016 AVAILABLE % BDGT BUDGET BALANCE USED 2015 YTD 2015 ACTUAL BUDGET 2015 % BDGT USED Sales 302,198 2,984,674 3,233,000 248,326 92.3 3,090,242 3,215,000 96.1 Local Sales Tax 51,658 445,912 685,000 239,088 65.1 496,644 725,000 68.5 Licenses & Permits - 5,200 7,000 1,800 74.3 6,100 7,000 87.1 Charges for Services - 1,295 4,000 2,705 32.4 3,584 4,000 89.6 Miscellaneous Revenues 7,237 26,087 97,000 70,913 26.9 17,244 89,153 19.3 TOTAL REVENUES 361,092 3,463,167 4,026,000 562,833 86.0 3,613,814 4,040,153 89.4 Wages & Benefits 47,372 548,483 622,085 73,602 88.2 505,474 679,626 74.4 Supplies 7,547 161,871 236,100 74,229 68.6 169,546 249,300 68.0 Services & Charges 67,220 726,464 742,550 16,086 97.8 608,374 762,511 79.8 Miscellaneous Expenses 2,249 33,193 24,500 (8,693) 135.5 21,613 24,000 90.1 Transfers -Out - - 43,145 43,145 - - 43,145 - CapitalOutlay - 276,930 350,000 73,070 79.1 1,587,530 691,250 229.7 Depreciation Expense - - 1,530,000 1,530,000 - - 1,495,000 - Debt Service - 1,439,408 1,568,854 129,446 91.7 1,508,635 1,573,470 95.9 TOTAL EXPENDITURES 124,388 3,186,348 5,117,234 1,930,886 62.3 4,401,171 5,518,302 79.8 NET of REVENUES & EXPENDITURES 236,704 276,819 (1,091,234) (1,368,053) (787,357) (1,478,149) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2016 DESCRIPTION 2016 ACTUALS NOVEMBER YTD 2016 BUDGET AVAILABLE BALANCE 2016 % BDGT USED 2015 YTD ACTUAL 2015 BUDGET 2015 % BDGT USED Refuse Fund Supplies 13,627 46,918 62,400 15,482 75.2 51,742 65,400 Sales 98,821 1,071,567 1,149, 500 77,933 93.2 1,049,864 1,133, 700 92.6 Intergovernmental Revenue - 9,167 12,500 3,334 73.3 9,606 12,500 76.8 Miscellaneous Revenues 1,736 6,968 2,500 (4,468) 278.7 2,235 2,500 89.4 TOTAL REVENUES 100,556 1,087,701 1,164,500 76,799 93.4 1,061,705 1,148,700 92.4 Wages & Benefits 17,898 157,939 190,804 32,865 82.8 138,122 179,288 77.0 Supplies 13,627 46,918 62,400 15,482 75.2 51,742 65,400 79.1 Services & Charges 80,086 602,623 704,727 102,104 85.5 585,419 702,650 83.3 Miscellaneous Expenses 461 3,523 3,750 227 93.9 8,378 3,250 257.8 Transfers -Out - - 55,000 55,000 - - 55,000 - CapitalOutlay 2,117 79,091 95,000 15,909 83.3 75,083 159,418 47.1 Depreciation Expense - - 124,000 124,000 - - 131,500 - Debt Service - 23,124 24,260 1,136 95.3 2,139 24,261 8.8 TOTAL EXPENDITURES 114,188 913,218 1,259,941 346,723 72.5 860,883 1,320,767 65.2 NET of REVENUES & EXPENDITURES (13,632) 174,483 (95,441) (269,924) 200,822 (172,067) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2016 DESCRIPTION Compost Fund Sales Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2016 ACTUALS NOVEMBER YTD 2016 AVAILABLE BUDGET BALANCE 2016 % BDGT 2015 YTD USED ACTUAL 2015 BUDGET 2015 % BDGT USED 47,572 2,039,926 1,636,796 (403,130) 124.6 3,002,969 2,729,160 110.0 2,075 17,441 58,500 41,059 29.8 19,612 58,500 33.5 3,129 38,514 6,000 (32, 514) 641.9 9,177 6,000 152.9 52,776 2,095,881 1,701,296 (394,585) 123.2 3,031,757 2,793,660 108.5 47,306 1,337,678 1,117, 265 (220, 413) 119.7 2,023,739 2,357,500 85.8 (52,723) (419,727) (525,746) (106,019) 79.8 (871,420) (1,054,568) 82.6 41,753 499,836 559,899 60,063 89.3 648,371 797,164 81.3 9,450 79,815 70,257 (9,558) 113.6 113,759 154,500 73.6 22,639 215,978 188,573 (27,405) 114.5 233,906 344,350 67.9 1,903 8,397 13,500 5,103 62.2 40,251 13,500 298.2 - - 110,000 110,000 - - 110,000 - 2,117 215,269 150,000 (65,269) 143.5 152,104 250,000 60.8 - - 134,000 134,000 - - 142,600 - 72,444 1,937,246 1,817,748 (119,498) 106.6 2,340,710 3,115,046 75.1 (19,668) 158,635 (116,452) (275,087) 691,048 (321,386) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2016 DESCRIPTION 2016 ACTUALS NOVEMBER YTD 2016 BUDGET AVAILABLE BALANCE 2016 % BDGT USED 2015 YTD ACTUAL 2015 BUDGET 2015 % BDGT USED Storm Water Utility Supplies 3,952 15,428 43,925 28,497 35.1 18,446 34,175 Sales 72,738 791,006 857,367 66,361 92.3 729,309 790,200 92.3 Licenses & Permits 300 4,470 - (4,470) - 4,517 - - Charges for Services - - - - - 630 - - Miscellaneous Revenues 2,024 8,321 5,500 (2,821) 151.3 2,381 6,000 39.7 TOTAL REVENUES 75,062 803,796 862,867 59,071 93.2 736,837 796,200 92.5 Wages & Benefits 18,136 205,296 243,986 38,690 84.1 136,334 241,318 56.5 Supplies 3,952 15,428 43,925 28,497 35.1 18,446 34,175 54.0 Services & Charges 5,437 141,755 164,100 22,345 86.4 124,138 146,350 84.8 Miscellaneous Expenses 127 8,877 11,250 2,373 78.9 9,231 11,250 82.1 Capital Outlay 8,140 8,140 120,000 111,860 6.8 - 128,000 - Depreciation Expense - - 133,000 133,000 - - 116,000 - Debt Service - 145,633 150,850 9,867 93.5 149,780 193,992 70.2 TOTAL EXPENDITURES 35,793 525,129 867,111 346,632 60.6 437,928 871,085 50.3 NET of REVENUES & EXPENDITURES 39,269 278,667 (4,244) (287,561) 298,908 (74,885) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING NOVEMBER 30, 2016 DESCRIPTION HATS Ooeration Intergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -In TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Capital Outlay TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2016 ACTUALS NOVEMBER YTD 2016 AVAILABLE BUDGET BALANCE 2016 % BDGT 2015 YTD USED ACTUAL 2015 BUDGET 2015 % BDGT USED 6,395 149,650 156,045 6,395 95.9 144,930 151,500 95.7 19,897 210,191 530,000 319,809 39.7 258,548 546,000 47.4 318 1,270 3,150 1,880 40.3 6,158 3,250 189.5 - 99,755 99,755 - 100.0 96,850 96,850 100.0 26,609 460,867 788,950 328,083 58.4 506,486 797,600 63.5 2,847 44,548 59,470 14,922 74.9 56,219 57,898 97.1 13,073 205,108 528,600 323,492 38.8 268,131 546,925 49.0 8,300 118,486 161,200 42,714 73.5 132,053 159,700 82.7 - 25 5,171 5,146 0.5 60 6,550 0.9 - - 33,600 33,600 - 35,910 26,527 135.4 24,220 368,167 788,041 419,874 46.7 492,373 797,600 61.7 2,388 92,699 909 (91,790) 14,113 - w Executive summary as of November 30, 2016 Asset allocation review Value on % of 11/30/2016 ($) portfolio A Cash 2,249,824.31 15.93 Cash 2,249,824.31 15.93 B Fixed Income 11,869,925.46 84.07 us 11,629,767.42 82.37 International 240,158.04 1.70 C Equity 0.00 0.00 D Commodities 0.00 0.00 E Non -Traditional 0.00 0.00 F Other 0.00 0.00 Total Portfolio 14,119,749.77 100% Balanced mutual funds are allocated in the 'Other' category Equity sector analysis Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Expected cash flow $ Thousands 52 43 34 26 17 9 E 0 Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 2016 2017 2017 0 Taxable income Total taxable income: $197,817.44 Total expected cash flow: $197,817.44 Cash flows displayed account for known events such as maturities and mandatory puts. Credit quality of bond holdings Value on % of Effective credit rating Issues 11/30/2016 ($) port. A Aaa/AAA/AAA 5 2,791,625.58 23.51 B Aa/AA/AA 4 2,021,764.13 16.96 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 30 7,056,535.76 59.53 G Not rated 0 0.00 0.00 Total 39 $11,869,925.46 100% Report created on: December 01, 2016 Page 1 of 3 w Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. as of November 30, 2016 Bond overview Total quantity 11,814,000 Total market value $11,833,261.64 Total accrued interest $36,663.82 Total market value plus accrued interest $11,869,925.46 Total estimated annual bond interest $209,345.75 Average coupon 1.77% Average current yield 1.77% Average yield to maturity 1.41% Average yield to worst 1.41% Average modified duration 2.79 Average effective maturity 3.47 Credit quality of bond holdings Value on % of Effective credit rating Issues 11/30/2016 ($) port. A Aaa/AAA/AAA 5 2,791,625.58 23.51 B Aa/AA/AA 4 2,021,764.13 16.96 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 30 7,056,535.76 59.53 G Not rated 0 0.00 0.00 Total 39 $11,869,925.46 100% W_ A FArV, Investment type allocation Investment type Taxable ($) Tax-exempt / deferred ($) Total ($) % of bond port. Certificates of deposit 7,056,535.76 0.00 7,056,535.76 59.45 Municipals 2,984,015.93 0.00 2,984,015.93 25.14 U.S. federal agencies 1,829,373.77 0.00 1,829,373.77 15.41 Total $11,869,925.46 $0.00 $11,869,925.46 100% Bond maturity schedule $ Millions 3.0 2.5 20 n% 16.9 2.0 14.5 13.1 % 12.5 1.5 10.3 %/. 8.2% 1.0 o.s 2.0%z.o% 0.0% 0.0% 0.0% 0.0 % 0.0 0.0 1 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2027 + Other 0 Effective maturity schedule Cash, mutual funds and some preferred securities are not included. Report created on: December 01, 2016 Page 1 of 2 w as of November 30, 2016 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. Summary of bond holdings Maturity Year Issues Quantity Est. annual income ($) Current Yield to yield (%) maturity (%) Yield to Modified worst (%) duration Adjusted cost basis ($) Unrealized gain/loss ($) Mkt. value ($) 2016 1 240,000 2,280.00 0.95% 0.37 % 0.37 % 0.03 240,000 45.60 240,158.04 2017 7 1,996,000 49,308.75 2.46% 0.86 % 0.86 % 0.38 2,082,522.83 -79,838.80 2,017,792.331 2018 7 1,716,000 19,119.00 1.11% 0.81 % 0.81 % 1.40 1,716,000 7,289.57 1,725,575.101 2019 6 1,527,000 31,745.50 2.04% 1.42 % 1.42 % 2.72 1,534,485 21,138.39 1,563,219.231 2020 5 1,480,000 23,680.00 1.59% 1.46 % 1.46 % 3.47 1,479,995 7,116.50 1,489,061.511 2021 6 2,380,000 28,455.00 1.20% 1.45 % 1.45 % 4.37 2,379,100 -8,079.15 2,373,765.071 2022 4 1,235,000 21,357.50 1.74% 2.23 % 2.23 % 5.28 1,232,125 -2,953.10 1,230,033.831 2023 0 0 NA NA NA 1 2024 2 1,000,000 28,000.00 2.86% 3.11 % 3.11 % 6.90 1,013,345 -34,915.00 984,435.561 2025 1 240,000 5,400.00 2.20% NA NA NA 240,000 5,884.80 245,884.801 2026 0 0 NA NA NA 1 2027 0 0 NA NA NA 1 2028 0 0 NA NA NA 1 2029 0 0 NA NA NA 1 2030 0 0 NA NA NA 1 2031 0 0 NA NA NA 1 2032 0 0 NA NA NA 1 2033 0 0 NA NA NA 1 2034 0 0 NA NA NA 1 2035 0 0 NA NA NA 1 2036 0 0 NA NA NA 1 2037 0 0 NA NA NA 1 2038 0 0 NA NA NA 1 2039 0 0 NA NA NA 1 2040 0 0 NA NA NA 1 2041 0 0 NA NA NA 1 2042 0 0 NA NA NA 1 2043 0 0 NA NA NA 1 2044 0 0 NA NA NA 1 2045 0 0 NA NA NA 1 2045+ 0 0 NA NA NA 1 Other 0 0 NA NA NA 1 Total 39 11,814,000 $209,345.75 1.77% 1.41 % 1.41 % 2.79 $11,917,572.83 $-84,311.19 $11,869,925.46 % of bond portfolio maturi - 2.03% 16.92% — 14.56% — 13.15% — 12.57% 20.04% — 10.39% 8.27% 2.08% Report created on: December 01, 2016 Page 1 of 7 w Bond holdings - as of November 30, 2016 (continued) Details of bond holdings Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Total 2016 Effective rating/ 240,000 0.95% 12/12/2016 Est. annual 0.37% Adjusted $240,000.00 % of 2.03% Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond $112.44 (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. 11,814,000 1.77% 05/18/2020 NA $209,345.75 1.41% 2.79 $11,917,572.83 NA $11,833,261.64 100% Total Bond Portfolio Market Mkt. value ($)/ bond 1.77% 1.41% $-84,311.19 maturity Call price ($) $36,663.82 YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2017 $11,869,925.46 Effective rating/ Est. annual Aa3/AA-/NR Adjusted 2.41% 01/01/2017 % of 0.97% Underlying rating 524,500.00 100.123 Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond 2.41% (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2016 FED FARM CREDIT BANK 04.875 Aaa/AAA/AA+ 431,000 FIRSTBANK P R SANT PR RT CD 240,000 0.95% 12/12/2016 2,280.00 0.37% 0.03 240,000.00 100.019 240,045.60 2.03% 00.9500% MAT 12/12/16 FIXED 4.85% 0.54% 0.95% 0.37% 45.60 7,762.49 112.44 07172007 RATE CD /PR Total 2016 240,000 0.95% 12/12/2016 $2,280.00 0.37% 0.03 $240,000.00 $240,045.60 2.03% 0.95% 0.37% $45.60 $112.44 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2017 MASSACHUSETTS DEPT TRANS Aa3/AA-/NR 500,000 2.41% 01/01/2017 12,040.00 0.97% 0.09 524,500.00 100.123 500,615.00 4.23% TAX SR B RV BE/R/ 2.408 NR/NR/NR 2.41% 0.97% -23,885.00 4,983.22 010117 DTD 113011 /MA FED FARM CREDIT BANK 04.875 Aaa/AAA/AA+ 431,000 4.88% 01/17/2017 21,011.25 0.54% 0.13 493,022.83 100.564 1 433,430.84 3.66% % DUE 011717 DTD 010907 FC NR/NR/NR 4.85% 0.54% -59,591.99 7,762.49 07172007 STATE BK INDIA NY US RT CD 248,000 2.00% 04/27/2017 4,960.00 0.58% 0.40 248,000.00 100.574 249,423.52 2.11% 02.0000% MAT 04/27/17 FIXED 1.99% 0.58% 1,423.52 462.03 RATE CD /NY COMENITY BANK DE US RT CD 200,000 1.15% 06/19/2017 2,300.00 2.14% 0.55 200,000.00 99.457 198,914.00 1.68% 01.1500% MAT 06/19/17 FIXED 1.16% 2.14% -1,086.00 170.14 RATE JUMBO CD /DE w i GE CAP RETAIL BK UT US RT CD 247,000 1.75% 08/03/2017 4,322.50 0.66% 0.67 247,000.00 100.731 248,805.57 2.10% 01.7500% MAT 08/03/17 FIXED 1.74% 0.66% 1,805.57 1,397.41 RATE CD /UT GOLDMAN SACHS BK U UT US CD 130,000 1.75% 08/03/2017 2,275.00 0.66% 0.67 130,000.00 100.731 130,950.30 1.11 % RT 01.7500% MAT 08/03/17 1.74% 0.66% 950.30 162.05 FIXED RATE CD /UT SUN NATL BK NJ US RT CD 240,000 1.00% 10/03/2017 2,400.00 0.73% 0.84 240,000.00 100.227 240,544.80 2.03% 01.0000% MAT 10/03/17 FIXED 1.00% 0.73% 544.80 170.96 RATE CD /NJ Total 2017 1,996,000 2.47% 04/20/2017 $49,308.75 0.86% 0.38 $2,082,522.83 $2,002,684.03 16.92% 2.46% 0.86% $-79,838.80 $15,108.30 Report created on: December 01, 2016 Page 2 of 7 w Bond holdings - as of November 30, 2016 (continued) Maturing 2018 ALLY BK UT US RT 01.2500% MAT 02/26/18 FIXED RATE CD /UT GOLDMAN SACHS BK U NY US RT 01.3000% MAT 02/26/18 FIXED RATE CD /NY BANK OF NRTH CAROL NC US RT 01.0000% MAT 02/27/18 FIXED RATE CD /NC MERRICK BK UT US RT 00.9000% MAT 05/10/18 FIXED RATE CD /UT KEYBANK NA IN US RT 01.0000% MAT 05/11/18 FIXED RATE CD /IN CONNECTONE BANK NJ US RT 01.0000% MAT 05/14/18 FIXED RATE CD /NJ ENERBANK UT US RT 01.3500% MAT 10/04/18 FIXED RATE CD /UT Total 2018 Maturing 2019 WORLD'S FOREMOST B NE US RT 01.3000% MAT 05/28/19 FIXED RATE JUMBO CD /NE RIVERSIDE CA CMNTY COLGE TAX SR B BE/R/ 2.345 080119 DTD 052914 /CA AMERICAN EXPRESS F UT US RT 02.1500% MAT 11/13/19 FIXED RATE CD /UT CIT BK SALT LAKE C UT US RT 02.1000% MAT 11/13/19 FIXED RATE CD /UT Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ 1,716,000 1.11% 04/30/2018 Est. annual 0.81% 1.40 $1,716,000.00 Adjusted $1,723,289.57 14.56% % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. q/I ($) price ($) Accr. interest ($) port. Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) CD 248,000 1.25% 02/26/2018 3,100.00 0.71% 1.23 248,000.00 100.664 249,646.72 2.11% 1.24% 0.71% 1,646.72 CD 815.34 1.30% CD 248,000 1.30% 02/26/2018 3,224.00 0.86% 1.23 248,000.00 100.540 249,339.20 2.11% 1.31% 1.60% -1,452.00 1.29% 0.86% Aa2/NR/AA 1,339.20 2.35% 856.79 11,725.00 CD 245,000 1.00% 02/27/2018 2,450.00 0.81% 1.24 245,000.00 100.231 245,565.95 2.08% -245.00 3,875.76 1.00% 0.81% 2.15% 565.95 5,310.50 20.14 247,000.00 CD 245,000 0.90% 05/10/2018 2,205.00 0.68% 1.43 245,000.00 100.311 245,761.95 2.08% 247.34 CD 240,000 0.90% 0.68% 5,040.00 761.95 240,000.00 120.82 246,463.20 2.08% 2.04% 1.17% 6,463.20 ■ 234.74 CD 245,000 1.00% 05/11/2018 2,450.00 0.78% 1.43 245,000.00 100.310 245,759.50 2.08% 1.00% 0.78% 759.50 127.53 CD 245,000 1.00% 05/14/2018 2,450.00 0.79% 1.44 245,000.00 100.309 245,757.05 2.08% 1.00% 0.79% 757.05 114.11 CD 240,000 1.35% 10/04/2018 3,240.00 1.02% 1.82 240,000.00 100.608 241,459.20 2.04% 1.34% 1.02% 1,459.20 230.79 Report created on: December 01, 2016 Page 3 of 7 1,716,000 1.11% 04/30/2018 $19,119.00 0.81% 1.40 $1,716,000.00 $1,723,289.57 14.56% 1.11% 0.81% $7,289.57 $2,285.53 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. q/I ($) price ($) Accr. interest ($) port. CD 200,000 1.30% 05/28/2019 2,600.00 1.60% 2.45 200,000.00 99.274 198,548.00 1.68% 1.31% 1.60% -1,452.00 28.49 Aa2/NR/AA 500,000 2.35% 08/01/2019 11,725.00 1.79% 2.56 507,485.00 101.448 507,240.00 4.29% NR/NR/NR 2.31% 1.79% -245.00 3,875.76 CD 247,000 2.15% 11/13/2019 5,310.50 1.17% 2.86 247,000.00 102.837 254,007.39 2.15% 2.09% 1.17% 7,007.39 247.34 CD 240,000 2.10% 11/13/2019 5,040.00 1.17% 2.86 240,000.00 102.693 246,463.20 2.08% 2.04% 1.17% 6,463.20 234.74 Report created on: December 01, 2016 Page 3 of 7 w Bond holdings - as of November 30, 2016 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Maturing 2020 Effective rating/ Est. annual Adjusted % of Underlying rating Aa1/AA+/AA+ 500,000 Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond 503,020.00 (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2019 841.81 052814 /MA BARCLAYS BK DE US RT CD 240,000 2.05% 12/17/2019 4,920.00 1.14% 2.93 240,000.00 102.702 246,484.80 2.08% 02.0500% MAT 12/17/19 FIXED 245,000.00 101.002 247,454.90 2.09% 2.00% 1.14% 6,484.80 2,237.59 1.29% RATE CD /DE 2,454.90 165.79 RATE CD /IL REPO AMERICAN EXPRESS C UT US RT CD 100,000 2.15% 12/18/2019 2,150.00 1.18% 2.92 100,000.00 102.880 102,880.00 0.87% 02.1500% MAT 12/18/19 FIXED 3,185.00 1.06% 3.39 245,000.00 2.09% 1.18% 2,880.00 01.3000% MAT 05/20/20 FIXED 971.92 RATE CD /UT 1.29% 1.06% 2,01 1.45 87.26 RATE CD /AR Total 2019 1,527,000 2.08% 09/27/2019 $31,745.50 1.42% 2.72 $1,534,485.00 $1,555,623.39 13.15% CAPITAL ONE NA VA US RT CD 245,000 1.40% 09/21/2020 2.04% 1.42% $21,138.39 245,000.00 $7,595.84 244,304.20 2.06% Effective rating/ Est. annual 1.40% Adjusted -695.80 % of 657.81 Underlying rating RATE CD /VA Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2020 MASS ST GO CONSOL LN TAX SR Aa1/AA+/AA+ 500,000 2.09% 05/01/2020 10,450.00 1.91% 3.28 499,995.00 100.604 503,020.00 4.25% B BE/R/ 2.090 050120 DTD NR/NR/NR 2.08% 1.91% 3,025.00 841.81 052814 /MA MB FINL BK NA IL US RT CD 245,000 1.30% 05/11/2020 3,185.00 1.00% 3.37 245,000.00 101.002 247,454.90 2.09% 01.3000% MAT 05/11/20 FIXED 1.29% 1.00% 2,454.90 165.79 RATE CD /IL REPO CENTENNIAL BANK AR US RT CD 245,000 1.30% 05/20/2020 3,185.00 1.06% 3.39 245,000.00 100.821 247,011.45 2.09% 01.3000% MAT 05/20/20 FIXED 1.29% 1.06% 2,01 1.45 87.26 RATE CD /AR CAPITAL ONE NA VA US RT CD 245,000 1.40% 09/21/2020 3,430.00 1.48% 3.69 245,000.00 99.716 244,304.20 2.06% 01.4000% MAT 09/21/20 FIXED 1.40% 1.48% -695.80 657.81 RATE CD /VA FIRST BUS BK WI US RT CD 245,000 1.40% 11/13/2020 3,430.00 1.37% 3.83 245,000.00 100.131 245,320.95 2.07% 01.4000% MAT 11/13/20 FIXED 1.40% 1.37% 320.95 197.34 RATE CD /WI Tota 12020 1,480,000 1.60% 07/01/2020 $23,680.00 1.46% 3.47 $1,479,995.00 $1,487,111.50 12.57% 1.59% 1.46% $7,116.50 $1,950.01 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2021 COMENITY CAP BK UT US RT CD 245,000 1.60% 06/07/2021 3,920.00 1.47% 4.35 245,000.00 100.587 246,438.15 2.08% 01.6000% MAT 06/07/21 FIXED 1.59% 1.47% 1,438.15 257.75 RATE CD /UT Report created on: December 01, 2016 Page 4 of 7 w Bond holdings - as of November 30, 2016 (continued) Maturing 2021 COMMUNITY BK CA US RT 01.5500% MAT 06/15/21 FIXED RATE CD /CA EAST BOSTON SVGS B MA US RT 01.5000% MAT 06/23/21 FIXED RATE CD /MA FHLMC MTN STEP UP CALL 01.000 % DUE 102821 DTD 102816 FC 04282017 FNMA NTS STEP-UP 01.000 % DUE 111921 DTD 111915 FC 05192016 MIZRAHI TEFAHOT BK CA US RT 01.2500% MAT 11/30/21 STEP RATE CD /CA Tota 12021 Maturing 2022 NEW YORK NY CITY TRANSI TAX A-2 RV BE/R/ 1.650 050122 DTD 072816 /NY JPMORGAN CHASE & C DE US RT 01.2500% MAT 05/31/22 STEP RATE CD /DE DISCOVER BANK DE US RT 02.4500% MAT 11/18/22 FIXED RATE CD /DE WELLS FARGO BK NA CA US RT 01.6500% MAT 11/23/22 STEP RATE CD /CA Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ 2,380,000 1.20% 09/28/2021 $28,455.00 Est. annual $2,379,100.00 Adjusted $2,371,020.85 20.04% % of Underlying rating 1.20% Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. q/I ($) price ($) Accr. interest ($) port. Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon CD 245,000 1.55% 06/15/2021 price ($) 3,797.50 1.42% 4.38 245,000.00 100.574 246,406.30 2.08% 1.54% 1.42% 1,406.30 1.65% 156.06 8,250.00 CD 245,000 1.50% 06/23/2021 4.04% 3,675.00 1.47% 4.37 245,000.00 100.117 245,286.65 2.07% -18,785.00 664.58 CD 1.50% 1.47% 286.65 3,062.50 1,610.96 245,000.00 Aaa/AAA/AA+ 500,000 1.00% 10/28/2021 04/28/2017 5,000.00 NA NA 500,000.00 99.222 496,110.00 4.19% NR/NR/NR CD 245,000 100.00 1.01% NA -3,890.00 245,000.00 444.44 255,454.15 Aaa/AAA/AA+ 900,000 1.00% 11/19/2021 02/19/2017 9,000.00 NA NA 899,100.00 99.039 891,351.00 7.53% NR/NR/NR 245,000 1.65% 11/23/2022 11/23/2018 100.00 1.01% NA -7,749.00 249,258.10 275.00 CD 245,000 1.25% 11/30/2021 03/31/2017 3,062.50 NA NA 245,000.00 100.175 245,428.75 2.07% 100.00 1.25% NA 428.75 0.00 Tota 12022 1,235,000 1.74% 07/30/2022 $21,357.50 2.23% 5.28 $1,232,125.00 $1,229,171.90 10.39% 1.74% 2.23% $-2,953.10 $861.93 Report created on: December 01, 2016 Page 5 of 7 2,380,000 1.20% 09/28/2021 $28,455.00 1.45% 4.37 $2,379,100.00 $2,371,020.85 20.04% 1.20% 1.45% $-8,079.15 $2,744.22 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. q/I ($) price ($) Accr. interest ($) port. Aa1/AAA/AAA 500,000 1.65% 05/01/2022 8,250.00 2.51% 5.13 497,125.00 95.668 478,340.00 4.04% NR/NR/NR 1.72% 2.51% -18,785.00 664.58 CD 245,000 1.25% 05/31/2022 05/31/2017 3,062.50 NA NA 245,000.00 100.457 246,119.65 2.08% w100.00 1.24% NA 1,119.65 0.00 CD 245,000 2.45% 11/18/2022 6,002.50 1.70% 5.55 245,000.00 104.267 255,454.15 2.16% 2.35% 1.70% 10,454.15 197.34 CD 245,000 1.65% 11/23/2022 11/23/2018 4,042.50 NA NA 245,000.00 101.738 249,258.10 2.11% 100.00 1.62% NA 4,258.10 0.00 Tota 12022 1,235,000 1.74% 07/30/2022 $21,357.50 2.23% 5.28 $1,232,125.00 $1,229,171.90 10.39% 1.74% 2.23% $-2,953.10 $861.93 Report created on: December 01, 2016 Page 5 of 7 w Bond holdings - as of November 30, 2016 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Underlying rating Effective Call date/ (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Est. annual Adjusted % of income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond Curr. yield %) YTW %) duration Unreal. g/I price ($) Accr. interest port. 11,814,000 1.77% 05/18/2020 $209,345.75 1.41% 2.79 $11,917,572.83 NA $11,833,261.64 100% Total Bond Portfolio 0 1.77% 1.41% $-84,311.19 $36,663.82 $11,869,925.46 Report created on: December 01, 2016 Page 6 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2024 COMMERCE BANK OF SOUTHWE NR/NR/AA 500,000 3.00% 08/01/2024 15,000.00 3.11% 6.73 526,595.00 99.246 496,230.00 4.19% ASSUR TAX OID97.826BE/R/ NR/NR/A 3.02% 3.11% -30,365.00 4,958.33 3.000 080124 DTD 033016 /CA NEWYORK CITY TRANSITION Aa1/AAA/AAA 500,000 2.60% 11/01/2024 11/01/2022 13,000.00 3.11% 7.07 486,750.00 96.440 482,200.00 4.07% TAX C-3 RV BE/R/ 2.600 NR/NR/NR 100.00 2.70% 3.11% -4,550.00 1,047.22 1 10124 DTD 120412 /NY Total 2024 1,000,000 2.80% 09/16/2024 $28,000.00 3.11% 6.90 $1,013,345.00 $978,430.00 8.27% 2.86% 3.11% $-34,915.00 $6,005.56 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2025 HSBC BANK USA DE US RT CD 240,000 2.25% 03/11/2025 03/11/2020 5,400.00 NA NA 240,000.00 102.452 245,884.80 2.08% 02.2500% MAT 03/11/25 STEP 100.00 2.20% NA 5,884.80 0.00 RATE CD /DE Total 2025 240,000 2.25% 03/11/2025 $5,400.00 NA $240,000.00 $245,884.80 2.08% 2.20% NA $5,884.80 $0.00 Effective rating/ Underlying rating Effective Call date/ (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Est. annual Adjusted % of income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond Curr. yield %) YTW %) duration Unreal. g/I price ($) Accr. interest port. 11,814,000 1.77% 05/18/2020 $209,345.75 1.41% 2.79 $11,917,572.83 NA $11,833,261.64 100% Total Bond Portfolio 0 1.77% 1.41% $-84,311.19 $36,663.82 $11,869,925.46 Report created on: December 01, 2016 Page 6 of 7 Library Board Meeting Minutes Monday, November 28, 2016 Present: Dianne Wanzek, Gerry Grinde, Jack Sandberg, Julie Lofdahl and Katy Hiltner, Ex -Officio Excused: Steve Bailey and Mary Christensen. Dianne Wanzek called the meeting to order. The minutes from the October 24, 2016 meeting were reviewed. Motion to approve by Jack Sandberg, seconded by Gerry Grinde. Motion approved. Old Business: Adult and Children's program updates - a) Author Allen Eskens - 33 people attended the program. He was paid by Legacy Funds. HCVN filmed the event. Great author. b) Puppet Show by Linda Goetz - 9 children attended. Linus the Lion was the show and Sherry had a craft for the kids to do. May try to do this as a special event next time. c) Family History Research Series -The beginning classes are done and were well attended. The next sessions will start in February at the museum and they will learn how to use the microfilm machine. d) Kiwanis Lego Club - 5 children came to first meeting and 10 came to the second meeting. Joseph Stolp was the winner in naming the club, Building Buddies. Joseph received a Lego kit as a prize. This name builds on the Bookworm Buddies. The next meeting is December 12th from 6:30 to 7:30 pm. This is a family program. Sherry will talk with Kay Johnson of the Hutchinson Leader for an interview to explain how this program promotes STEM learning. e) R.E.A.D. was a six-week program where children read to therapy dogs and a therapy rabbit. A total of 11 children participated in this program. The program will start for another 6 weeks on January 19th. Great children's program. f) Bookworm Buddies is a Story Hour that has an average attendance of 10-12 little ones, including 4 babies. They share several books, songs, and activities. Afterwards, Sherry has a craft project for them to do. g) Sherry has done five school visits this fall for 22 students per class. The classes come to the library and the younger students share a story hour and the older students have a tour of the library and learn how to research items. 2. Annual Report to McLeod County - Jackee and Katy presented to the County Board of Commissioners on November 1St. They had a PowerPoint presentation that is now posted on each library's Web site. The Commissioners had thoughtful questions, were interested in the technology, and were happy with the variety of services offered. Katy said they were very receptive. The County was asked for a 2% increase. They will finalize their budget by the end of December. The City of Hutchinson will finalize their budget December 27, 2016. 3. Sale of Old Computers - Two computers sold in Winsted right away. Hutchinson has had some interest, but no buyers. Dianne will check with Bev Bonte to see if Common Cup has people in need they think would be interested in having them. 4. Project Bookshelf/McLeod County project - This annual community project will run until Friday, Dec. 9th. There are drop off boxes at the local elementary schools and at the library. Monetary donations are also welcomed. 5. Memorial Books for Jon Ross - Katy is purchasing the books Canoes: A Natural History in North America by Mark Neuzil and Norman Sims and Let's Go Fishing: Fish Tales from the North Woods by Eric Dregni. When the books are here, Katy will be displaying them in the display case along with others that have been donated as memorials. Update: Library Board Appointments - Kristine Leuze, Carolyn Ulrich, and LaVonne Hansen have submitted applications. Katy will email copies of the applications to the board members. As a Board, we have the opportunity to recommend a name to the Mayor. The Mayor will then make the final decision and appointment. The plan is to recommend a name to the Mayor, so we may fill one Library Board position soon after the start of the New Year. We will then need to fill a second position in March as Dianne's second -term ends in April. Jack Sandberg is now on the Pioneerland Board. New Business: 2017 One Book, One Community Book Announcement and Program Schedule - The book is Under a Flaming Sky: The Great Hinckley Firestorm of 1894 by Daniel James Brown. The book is a tough topic, but much can be learned from reading it. It a very well written book. The committee read a variety of books and this one kept coming back as the one to pick. It is an interesting process that the committee members go through to choose a book. The schedule of events is as follows: Community Book Discussion Sunday, February 12, 2017 at 2:00 pm at McLeod County Historical Society & Museum. The Hinckley Firestorm: Could It Happen Today? Speakers: Wade Mapes, MN DNR Wildfire Prevention Specialist; Mike Schumann, Hutchinson Fire Chief Sunday, March 12, 2017 at 2:00 p.m., Hutchinson Fire Hall The Hinckley Fire Museum Presents Speaker: Carl Jerdin, Hinckley Fire Museum Volunteer Sunday, April 2, 2017 at 2:00 p.m., Hutchinson Event Center 2. Friends Annual Used Christmas Sale and Holiday Decorating - The decorating is done and the library looks great. The used book sale started November 21. 3. December Library Board Meeting - Motion by Gerry Grinde to change the December meeting to December 19 as the library is not open on December 26, motion seconded by Jack Sandberg. Motion Approved. 4. Other - Thank you to Katy for doing such a fine job since taking the Head Librarian position. Katy said she really likes her job. Jack said he used the libraries in Rochester and Red Wing and it was a smooth process. Dianne feels that libraries are a gift to a community. Motion to adjourn by Jack Sandberg, seconded by Gerry Grinde. Meeting adjourned 5:10 pm Minutes submitted by Julie Lofdahl, Secretary Next meeting: December 19, 2016 October 2016 Donations American Legion Auxiliary (memorial books) $85.00 Jon Ross Memorial $ 5.00 Total $90.00