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cp11-22-2016HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, NOVEMBER 22, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — St. Anastasia Catholic Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14641 — Resolution Recognizing the 2016 Achievements of Hutchinson Native Lindsay Whalen PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of November 7, 2016 (b) Workshop of November 7, 2016 (c) Canvassing Board of November 14, 2016 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 14634 — Resolution Establishing Location for Traffic Control Devices (No Parking Signs on 5t' Avenue SE) (b) Consideration for Approval of Resolution No. 14636 — Resolution to Sell at Auction Forfeited Vehicles (c) Consideration for Approval of Resolution No. 14643 - Resolution Canvassing Election Returns CITY COUNCIL AGENDA NOVEMBER 22, 2016 (d) Consideration for Approval of Resolution No. 14642 — Resolution Adopting Findings of Fact and Reasons for Approval of Nokes Addition to Island View Heights Preliminary and Final Plat With Favorable Planning Commission Recommendation (e) Consideration for Approval of School Road and Roberts Road Reconstruction Project (Letting No. 2, Project No. 17-02) i. Resolution No. 14637 — Resolution Ordering Preparation of Report on Improvement ii. Resolution No. 14638 — Resolution Receiving Report and Calling Hearing on Improvement (f) Consideration for Approval of School Road and Roberts Trail Improvements Project (Letting No. 3, Project No. 17-03) i. Resolution No. 14639 — Resolution Ordering Preparation of Report on Improvement ii. Resolution No. 14640 — Resolution Receiving Report and Calling Hearing on Improvement (g) Appointment of Jack Sandberg to Pioneerland Library Board (h) Claims, Appropriations and Contract Payments — Check Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Check Register B PUBLIC HEARINGS (6:00 P.M.) - NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. RECOGNITION OF MINNESOTA CLEAN ENERGY COMMUNITY AWARD TO THE CITY OF HUTCHINSON UNFINISHED BUSINESS 10. APPROVE/DENY PROJECT AWARD FOR EDA ENTERPRISE CENTER PROJECT (LETTING NO. 11, PROJECT NO. 16-11) — RESOLUTION NO. 14644 ACCEPTING BID AND AWARDING CONTRACT NEW BUSINESS 11. APPROVE/DENY ORDINANCE NO. 16-766 - AN ORDINANCE AUTHORIZING THE SALE OF REAL PROPERTY TO DAME'S DIGS, LLC (WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR DECEMBER 13, 2016) 12. APPROVE/DENY AGREEMENT WITH TASER FOR POLICE DEPARTMENT BODY CAMERAS 2 CITY COUNCIL AGENDA NOVEMBER 22, 2016 13. APPROVE/DENY FIRST READING AND ORDERING PUBLIC HEARING FOR TELECOMMUNICATIONS ORDINANCE REVISIONS — ORDINANCE NO. 16-764 14. APPROVE/DENY FIRST READING AND ORDERING PUBLIC HEARING FOR USE OF PUBLIC RIGHT-OF-WAY ORDINANCE REVISIONS — ORDINANCE NO. 16-765 15. APPROVE/DENY SCHOOL ROAD AND ROBERTS ROAD TRAIL IMPROVEMENTS FEDERAL AID PROJECT MEMORANDUM GOVERNANCE (Thep urpose o,777 is portion of the agenda is to deal with or development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 16. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Housing & Redevelopment Authority Board Minutes from October 18, 2016 �b) Planning Commission Minutes from October 18, 2016 c) City of Hutchinson Financial Report and Investment Report for October 2016 MISCELLANEOUS 17. STAFF UPDATES 18. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Resolution Recognizing Lindsay Whalen Department: Administration LICENSE SECTION Meeting Date: 11/22/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Recognition of Gifts/Donations Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As had been recommended at a previous council meeting, I have put together a resolution recognizing the achievements of Hutchinson native Lindsay Whalen from this past year. The attached resolution is being presented to you for consideration. BOARD ACTION REQUESTED: Approve the resolution recognizing Lindsay Whalen Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14641 A RESOLUTION RECOGNIZING THE 2016 ACHIEVEMENTS OF HUTCHINSON NATIVE LINDSAY WHALEN WHEREAS, Hutchinson Native Lindsay Whalen just recently completed another successful season in the WNBA; and WHEREAS, on top of finishing her thirteenth professional season and her seventh with the Minnesota Lynx, she also competed in her second Olympics; and WHEREAS, Lindsay accomplished the following throughout the past year: • Helped Team USA to a gold medal in the Rio de Janeiro Olympic games; • Helped the Minnesota Lynx to a franchise best 28-6 record and a second place finish in the WNBA; • Was included in the WNBA's Top 20@20, recognizing the best players in the WNBA's twenty years of activity; • Became the 15th WNBA player to score 5,000 points for her career; • Became the first WNBA player ever to record 5,000 points, 2,000 assists, and 1,500 rebounds in a career; and WHEREAS, Lindsay is a two-time Olympic gold medalist, five -time WNBA All-Star and a three -time All-WNBA First Team selection; and WHEREAS, Lindsay continues to be a great source of community pride and she represents not only her hometown, but her State and Nation; NOW THEREFORE BE IT RESOLVED that the Hutchinson City Council hereby recognizes the accomplishments of Hutchinson native Lindsay Whalen and hereby thanks her for being a wonderful ambassador, not only to the basketball community, but to the City of Hutchinson and congratulates her on a season well done. ADOPTED BY THE HUTCHINSON CITY COUNCIL, 22nd DAY OF NOVEMBER, 2016 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR HUTCHINSON CITY COUNCIL MEETING MINUTES MONDAY, NOVEMBER 7, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Arndt, second by Czmowski, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — St. Anastasia Catholic Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Approve/Deny Accepting $38,906 from Hutchinson Elks Lodge and Proceeding with Installation of Play Structure at Elks Park Tammy Lehn, Catherine Libor and Ricky Hilgeman presented before the Council. The women provided a check to the City of Hutchinson in the amount of $38,906. The group provided information on phase one of their project. Phase one includes an inclusive park that includes a slide, sensory play and other items. The park is handicap -accessible. Ms. Lehn explained that upon approval, Sara Witte with the City parks department has agreed to order the equipment in 2016 so that it will be ready for installation in the spring of 2017. Motion by Christensen, second by Lofdahl, to accept donation from Hutchinson Elks and proceed with phase one of the project. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of October 25, 2016 Motion by Czmowski, second by Arndt, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA CITY COUNCIL MINUTES NOVEMBER 7, 2016 (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 14633 — Resolution Designating VFW Funds for VFW Park Playground Structure (b) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Center for the Arts (c) Consideration for Approval of Change Order No. 1 — Letting No. 1, Project No. 17-01 (Denver Avenue SE Extension) (d) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies (e) Claims, Appropriations and Contract Payments — Check Register A Motion by Lofdahl, second by Christensen, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Check Register B Motion by Lofdahl, second by Arndt, with Forcier abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) - NONE COMMUNICATIONS RE UESTS AND PETITIONS (T e purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY RENEWING CONTRACT WITH GAVIN, WINTERS & LONG, LTD. FOR PROSECUTORIAL SERVICES Marc Sebora, City Attorney, presented before the Council. Mr. Sebora stated that the Gavin Law Office has been assisting him with prosecutorial services for the past several years. The firm serves as an associate for court appearances to allow him to be present at the city center and the hospital regularly. The contract is the same as it has been other than a $100 increase. Motion by Lofdahl, second by Czmowski, to approve renewing contract. Motion carried unanimously. 2 CITY COUNCIL MINUTES NOVEMBER 7, 2016 GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, po icy development and governance process items.) 10. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Parks, Recreation, Community Education Board Minutes from October 3, 2016 NHSCELLANEOUS 11. STAFF UPDATES Kent Exner — Mr. Exner provided a project update — which included the contractor going over the deadline on the School Road water tower. The Denver Avenue extension is proceeding. Mr. Exner spoke of the School Road proj ect scheduled for 2017. Staff is inquiring into federal grant dollars for a system at the pedestrian crossing at Montana Street/Hwy 7 West. Mn/DOT is just starting proposal/solicitation for the Hwy 15/Main Street project. Matt Jaunich — Mr. Jaunich reminded the Council that the City's Truth in Taxation hearing is set for December 6, 2016; City offices will be closed on Friday, November 11, 2016, in observance of Veterans' Day; and the Council will be canvassing the election results on November 14, 2016, at 9:00 a.m. 12. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by Arndt, second by Christensen, to adjourn at 6:05 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL REVIEW OF 2017 ENTERPRISE FUND BUDGETS MINUTES TUESDAY, NOVEMBER 7, 2016, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:04 p.m. Members present included Mary Christensen, Chad Czmowski and John Lofdahl. Member absent was Bill Arndt. Others present were: Matt Jaunich, City Administrator; Kent Exner, City Engineer; Andy Reid, Finance Director; Andy Kosek, Creekside Manager; Candice Woods, Liquor Hutch Manager; John Olson, Public Works Manager; John Paulsen, Environmental Specialist and Tim Gratke, Water/Wastewater Supervisor. REVIEW OF 2016 ENTERPRISE FUND BUDGETS 2. Liquor Hutch Budget Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the proposed budget for 2017 which sees a total revenue increase of 4.4%. Mr. Jaunich noted that since 2007, total sales have increased at an average annual rate of 3% and the customer count has increased by an average annual rate of 1.5%. Proposed expenses for 2017 have increased 5.5%. This includes a budgeted capital item for an upgrade to the video security system and the hiring of one more fulltime employee. The debt service is related to the 2005 store upgrades and the loan will be repaid in 2020. The budget includes a proposed 2017 fund balance of $1,087,272. Bill Arndt arrived at 4:20 p.m. Creekside Budget Mr. Jaunich explained that Creekside's 2017 budget is the second year under a reduced production model, focusing on higher margin products. This model faired better than expected in its first year. This model lowers Creekside's business risks and extends the life of equipment. Total revenue is budgeted at an increase of 20.9% with expenses having an increase of 44.2% which includes a wood grinder replacement. The ending cash balance for Creekside is budgeted at $1,625,088. Refuse/Garbage Budget Mr. Jaunich noted that the refuse/garbage budget sees an increase in revenue of 4.1% from 2016. The residential rates have held flat with no rate increase since 2008 and will have no increase in 2016. Expenses for the refuse/garbage budget will see an increase of 70.3% for 2017. There is a transfer out of $55,000 that goes to the tree disease infestation/mitigation fund and an additional transfer out of $750,000 that is going for an interfund loan for the aquatic center. The final debt service payment is in 2017. The ending cash balance for Refuse/Garbage is budgeted at $395,364. Water Fund Budget Mr. Jaunich explained that the Water Fund budget shows a 0.8% increase in total revenue for 2017. The 2017 local sales tax has been reduced $60,000 as actual receipts were quite lower in 2015 compared to 2014. Staff believes there is a learning curve in reporting the local sales tax, especially related to capital equipment. There will be no rate increase in 2017 and hasn't been since 2011. A brief discussion was held about potentially implementing a meter fee in 2018. Water fund expenses are budgeted at a 4.2% increase. There is a first increase of transfers to the general fund since 2008. The ending cash balance for the water fund budget is budgeted at $3,930,012. Sewer Fund Budget Mr. Jaunich explained that the sewer fund budget sees a 1.5% increase in revenues for 2017. The 2017 local sales tax has been reduced $60,000 as actual receipts were quite lower in 2015 compared to 2014. Sewer rates will see no increase in 2017 and haven't since 2011. Total expenses have a budgeted increase of 1.9%. There is a first increase of transfers to the general fund since 2008. The sewer fund budget has an ending cash balance budgeted at $5,089,838. Mr. Jaunich reviewed the local option sales tax program and the purpose of it which is dedicated solely to retiring the debt in water and sewer funds. Mr. Jaunich provided quick facts in reference to local option sales tax, which included: local sales tax on a $100 purchase amounts to $.050; local sales tax is applicable to the same retail purchases, subject to Minnesota sales tax; sale of vehicles by dealers are exempt and instead are subject to an excise fee of $20 per vehicle sold; local sales tax is applicable to any sale made within city limits as determined by the last four digits of your zip code; point of possession determines taxability; purchases item/service received/performed within city limits is subject to the local sales tax; purchased items/service is received/performed outside city limits ex exempt from local sales tax; organization exempt from paying state sales tax are also exempt from the local sales tax. Mr. Jaunich also reviewed other nearby cities with local sales tax. Mr. Jaunich explained that early retirement of debit is an option if cash reserves are sufficient. While the main purpose of the tax is to retire existing debt, it also allows the City to build healthy cash reserves to help with annual street projects with water & sewer infrastructure improvements, improvements that may be needed in each facility, other projects that create efficiencies and stable water/sewer rates. Stormwater Fund Budget Mr. Jaunich explained that total revenue in the stormwater fund budget is seeing an increase of 3.1%. There is a planned rate increase of 3% over nine classifications. Expenses are budgeted at a 10.3% increase. City's leaf vacuuming program is accounted for in this fund and street sweeping is also funded by this account. The ending cash balance in the stormwater fund budget for 2016 is $1,446,063. A general discussion was held on the South Central Drainage Project (Linden Park). Lastly, Mr. Jaunich provided an overview on enterprise fund transfers to the general fund. Mr. Jaunich noted that the liquor fund continues to do well. Creekside assumes a second year of a reduced production model focusing on higher margin products. There are no rate changes for garbage, water and sewer users. There is a slight rate increase in the stormwater fees. The enterprise fund transfers into the general fund account for 6.4% of general fund revenue — fifth straight year liquor fund will increase their transfer to the general fund and first increase in water and sewer transfer to the general fund since 2008. Cash balances continue to remain healthy and the City is borrowing against the healthy balance in the refuse fund to help pay for the aquatic center. 3. Adjournment Motion by Christensen, second by Czmowski, to adjourn the workshop at 5:15 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator MINUTES SPECIAL MEETING — HUTCHINSON CANVASSING BOARD MONDAY, NOVEMBER 14, 2016 The Canvassing Board was called to order at 9:00 a.m. The following were present: Mayor Gary Forcier, Council Member Mary Christensen, Council Member Bill Arndt, Council Member John Lofdahl and Council Member Chad Czmowski. Also present were City Administrator, Matt Jaunich and City Attorney Marc Sebora. CANVASSING OF ELECTION RESULTS Election Administrator Melissa Starke presented the Council with the abstracts of votes cast in the precincts of the City of Hutchinson for the General Election that was held November 8, 2016. Council Member Mary Christensen proceeded to canvass the election returns of Precinct 1; Council Member John Lofdahl proceeded to canvass the election returns of Precinct 2; and Council Member Bill Arndt proceeded to canvass the election returns of Precinct 3. The results of the election were declared and noted in Resolution No. 14643. Motion by Czmowski, second by Christensen, to certify the election results as presented. Motion carried unanimously. Motion by Christensen, second by Arndt, to adjourn at 9:10 a.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration for Approval of Traffic Control Resolution Department: PW/Eng LICENSE SECTION Meeting Date: 12/22/2015 Application Complete Contact: John Olson Agenda Item Type: Presenter: Kent Exner/John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: 5th Ave SE has no parking along the majority of its length between Adams St SE and Hwy 22. Only about 1/4 mile of the section between Michigan and Hackbarth Streets has on -street parking. At a recent Resource Allocation Committee meeting, City staff was directed to review parking along 5th Ave SE, particularly concerning large vehicles (e.g., farm equipment and school buses) that routinely use that section of 5th Ave SE. City staff conducted a parking study at the charter schools, determining that adequate on-site parking exists for their operations. Both the charter schools and local businesses along the route were contacted by mail and invited to respond. Discussions with those who responded to the notice indicated that in all cases businesses and institutions supported at least a restriction to parking on the south side of the street, with some respondents identifying a desire for no on -street parking. City staff from Police and Public Works reviewed the responses and have determined it would be in the City's best interest to restrict parking on both sides of 5th Ave SE between Michigan and Hackbarth Streets. This proposal addresses concerns initially identified, while providing consistency for the entire 1.6 mile roadway and for enforcement. Depending upon weather conditions, it appears likely that permanent signs will be able to be installed along this section of 5th Ave SE yet this season. If freezing conditions preclude installation of permanent signs, the intent would be to post both sides no parking this fall using temporary signposts. City staff will be available for any questions or clarifications. BOARD ACTION REQUESTED: Approval of Traffic Control Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14634 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision I of the Hutchinson City Code, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced: "NO PARKING" signs for both sides of 5th Ave SE between at its intersection with Michigan St SE and Hackbarth St SE. Adopted by the City Council this 22nd day of November, 2016. Gary Forcier Mayor ATTEST: Matt Jaunich City Administrator Existing -- No parking both sides of street (Adams St SE to Michigan St SE); (Hackbarth St SE to Hwy 22) - PROPOSED -- No parking both sides of street 5t" Ave SE (Michigan St SE to Hackbarth St SE) X980 35' F, f AW IF 104-1 945 d 335' 945 336 # �{ 945 ��- •+ ;�+ � 344`; 1.015 f mini - LW LLJ'000 - - X rr r 02 Lu SSE INDUSTRIAL BLVD SE 1106 MM' It r., HUTCHINSON CITY COUNCIL ci=v-f AFQ� Request for Board Action 7AL =-a Agenda Item: Resolution to sell Forfeited Property Department: Police LICENSE SECTION Meeting Date: 11/22/2016 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Resolution to sell forfeited property: • 2000 Volkswagen Jetta VIN #3VW5A29MOYM131541— forfeited in a fleeing peace officer crime • 2000 Chevrolet Impala VIN #2G1 WF55E6Y9130157 — forfeited in a fleeing police officer crime • 1996 Ford Ranger w/topper VIN #1 FTCR15XOTPB34212 — forfeited in a driving under the influence crime • 2000 Pontiac Grand Am VIN #1G2NW12E9YM844078— forfeited in a driving under the influence crime BOARD ACTION REQUESTED: Authorization to sell Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION TO SELL AT AUCTION FORFEITED VEHICLES Resolution No. 14636 WHEREAS, the Hutchinson Police Department has accumulated various forfeited vehicles. AND WHEREAS, Minnesota State Statute provides pursuant to Section 169A.63 for the disposition of vehicles forfeited in connection with driving while intoxicated arrests. AND WHEREAS, Minnesota State Statute provides pursuant to Section 609.5315 for the disposition of vehicles forfeited in connection with a fleeing a peace officer in a motor vehicle crime. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction through Fahey Auction Center the following vehicles: • 2000 Volkswagen Jetta VIN 93VW5A29MOYM131541— forfeited in a fleeing peace officer crime • 2000 Chevrolet Impala VIN 92G1WF55E6Y9130157 — forfeited in a fleeing police officer crime • 1996 Ford Ranger w/topper VIN #1FTCR15XOTPB34212 — forfeited in a driving under the influence crime • 2000 Pontiac Grand Am VIN #1G2NW12E9YM844078— forfeited in a driving under the influence crime Adopted by the City Council this 22nd day of November, 2016. Mayor City Administrator RESOLUTION NO. 14643 RESOLUTION CANVASSING FLECTION RETURNS OF GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2016 WHEREAS, the City Council has duly met as a canvassing board as required by the City Charter for the purpose of canvassing the election returns of the General Municipal Election held November 8, 2016, wherein ballots were used for the casting of votes in every voting precinct in the City, and WHEREAS, the City Council has duly inspected the abstract of votes cast of each precinct prepared and certified to by the election officers of the three precincts in which the election was held, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT Said election returns be hereby canvassed, and the number of votes received together with the number of absentee ballots, if any, is hereby determined as indicated in the Abstract of Votes Cast attached hereto. Adopted by the City Council this 22°d day of November, 2016. AT FEST: Matthew ]aunich Gary T. Fortier City Administrator Mayor Abstract of Votes Cast In the Precincts of the City of Hutchinson State of Minnesota at the STATE GENERAL ELECTION Held Tuesday, November 8, 2016 as compiled from the official returns. Abstract print version 16187, generated 11/10/2016 3:13:03 PM Number of persons registered as of 7 a. M. Number of persons registered on Election Day Summary of Totals City of Hutchinson Tuesday, November 8, 2016 STATE GENERAL ELECTION 7886 1146 Number of accepted regular, military, and overseas absentee balIo€s and mail ballots 1235 Number of federal office only absentee ballots Number of presidential absentee ballots Total number of persons voting 7109 Abstract print version 16187, generated 11110!2016 3:13:03 PM Page 1 of 7 KEY TO PARTY ABBREVIATIONS NP - Nonpartisan Mayor (Hutchinson) Summary of Totals City of Hutchinson Tuesday, November 8, 2016 STATE GENERAL ELECTION NP WI Gary T Forcier WRITE-IN" 5833 145 Council Member Seat 3 (Hutchinson) NP NP WI Steve Cook William K Teetzel WRITE-IN" 3909 2512 18 Council Member Seat 4 (Hutchinson) NP NP WI Chad C. Czmowski Joel Uldrych WRITE -€N" 4076 2000 35 CITY QUESTION 1 (Hutchinson) NP NP YES NO 3186 3562 CITY QUESTION 2 (Hutchinson) NP NP YES No 4303 2186 Page 2 of 7 Detail of Election Results City of Hutchinson Tuesday, November 8, 2016 STATE GENERAL ELECTION Precinct Persons Registered Persons Registered Total Number of as of 7 A.M. on Election Day Persons Voting 43 0070: HUTCHINSON CITY P-1 2549 439 2274 43 0675: HUTCHINSON CITY P-2 2466 380 2214 43 0080: HUTCHINSON CITY P-3 2871 327 2621 City of Hutchinson Total: 7886 1146 7109 Page 3 of 7 Detail of Election Results City of Hutchinson Tuesday, November 8, 2016 STATE GENERAL ELECTION Office Title: Mayor (Hutchinson) Precinct NP WI W! Gary T Forcier WRITE-IN" 43 0070: HUTCHINSON CITY P-1 1885 46 43 0075: HUTCHINSON CITY P-2 1819 44 43 0080: HUTCHINSON CITY P-3 2129 55 Total: 5833 145 Office Title' Council Member Seat 3 (Hutchinson) Precinct NP NP W! Steve Cook William K Teetzel WRITE-IN'" 43 0070: HUTCHINSON CITY P-1 1154 887 5 43 0075 : HUTCHINSON CITY P-2 1194 787 6 43 0080: HUTCHINSON CITY P-3 1561 838 7 Total: 3909 2512 18 Office Title: Council Member Seat 4 (Hutchinson) Precinct NP NP WI Chad C. Czmowski Joel Uldrych WRITE-IN" 43 0670: HUTCHINSON CITY P-1 1243 700 10 43 0075: HUTCHINSON CITY P-2 1229 617 15 43 0080: HUTCHINSON CITY P-3 1604 683 10 Total: 4076 2000 35 Page 4 of 7 Detail of Election Results City of Hutchinson Tuesday, November 8, 2016 STATE GENERAL ELECTION Office Title: CITY QUESTION 1 (Hutchinson) Precinct NP NP YES NO 43 0070: HUTCHINSON CITY P-1 1022 1130 43 0075: HUTCHINSON CITY P-2 958 1147 43 0080: HUTCHINSON CITY P-3 1206 1285 Total: 3186 3562 Office Title: CITY QUESTION 2 (Hutchinson) Precinct NP NP YES NO 43 0070: HUTCHINSON CITY P-1 1372 697 43 0075: HUTCHINSON CITY P-2 1299 719 43 0080: HUTCHINSON CITY P-3 1632 770 Total: 4303 2186 Page 5 of 7 We, the legally constituted county canvassing board, certify that we have herein specified the names of the persons receiving votes and the number of votes received by each office voted on, and have specified the number of votes for and against each question voted on, at the STATE GENERAL ELECTION held on Tuesday, November 8, 2016 As appears by the returns of the election precincts voting in this election, duly retu mad to, filed, opened, and canvassed, and now remaining on file in the office of the City of Hutchinson Clerk. Witness our official signature at C' ;! ;_;_.j� c,r•_ in ^ ,11r ter. County this �'' 4� day of 2096. Member ajpnvassing board Uafnber of canvassing bo�t'd Ca Member of canvassing board Member of canvassing board Page 6 of 7 State of Minnesota City of Hutchinson � Clerk of the City of Hutchinson do hereby certify the within and foregoing pages to be a full and correct copy of the original abstract and return of the votes cast in the City of Hutchinson STATE GENERAL ELECTION held on Tuesday, November 8, 2016, Witness my hand an official se AiG�a ihi day of 2016, Page 7 of 7 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Preliminary and Final Plat of Nokes Addition to Island View Heights Department: Planning LICENSE SECTION Meeting Date: 11/22/2016 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The proposed Nokes Addition to Island View Heights combines two existing lots into one lot. The property owner proposes to build a new home on the property once the plat is completed. The new lot will be approximately 28,290 square feet or about .65 acres. Minimum lot area in the R-2 district is required to be at least 8,400 square feet. Nobody from the public spoke or attended the meeting on this request. The applicant answered a few questions regarding his request from the Planning Commission. The Planning Commission unanimously recommended approval of this request with the stated conditions. BOARD ACTION REQUESTED: Approval of Preliminary and Final Plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14642 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF NOKES ADDITION TO ISLAND VIEW HEIGHTS PRELIMINARY AND FINAL PLAT FACTS 1. Scott Nokes, applicant, has submitted a preliminary and final plat of Nokes Addition to Island View Heights. 2. The subject property is legally described as: Lot 16 and Lot 17, Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION, according to the plat thereof on file and record in the Office of the Registrar of Titles in and for the County of McLeod and State of Minnesota. 3. The applicant has applied to the City for a I lot preliminary and final plat to be known as Nokes Addition to Island View Heights. 4. The Planning Commission met on November 15, 2016 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The applicants shall record the final plat with McLeod County. b. Easements as noted on preliminary plat to be vacated, must be vacated prior to plat being recorded. c. Any future accessory buildings must be placed in the rear yard and not in any easement areas. d. If the lot is platted as proposed, future assessments will be larger due to the increased front footage of the properties. e. The lot is allowed a 24 foot curb cut for access from the street. Any future access off of Prairie View Dr. SW for possible accessory structures would need to be approved by the City Engineer. f. The fees that were agreed to in the original Island View Heights Sixth Addition subdivision agreement will have to be paid before building permits are issued for a project. Those fees include $175 for each of the original two lots for parks and playground fees and $800 electric service territory fee for each lot. In addition, Sewer Availability Charges and Water Availability Charges shall be paid for the two original lots prior to building permits being issues. Those fees are $2,300 sewer availability charge, $1,750 water availability charge for the new lot. g. The City Engineer may require a subdivision agreement be developed between City and the property owner prior to the City's execution of the Final Plat document. h. The City of Hutchinson Stormwater Ordinance and the correspondence to Mr. Nokes dated August 3, 2016 must be abided by. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on November 22, 2016 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat of Nokes Addition to Island View Heights subject to the following findings and conditions: Findings of Fact — Resolution # 14642 Preliminary and Final plat Nokes Addition to Island View Heights November 22, 2016 Page 2 i. The applicants shall record the final plat with McLeod County. j. Easements as noted on preliminary plat to be vacated, must be vacated prior to plat being recorded. k. Any future accessory buildings must be placed in the rear yard and not in any easement areas. 1. If the lot is platted as proposed, future assessments will be larger due to the increased front footage of the properties. m. The lot is allowed a 24 foot curb cut for access from the street. Any future access off of Prairie View Dr. SW for possible accessory structures would need to be approved by the City Engineer. n. The fees that were agreed to in the original Island View Heights Sixth Addition subdivision agreement will have to be paid before building permits are issued for a project. Those fees include $175 for each of the original two lots for parks and playground fees and $800 electric service territory fee for each lot. In addition, Sewer Availability Charges and Water Availability Charges shall be paid for the two original lots prior to building permits being issues. Those fees are $2,300 sewer availability charge, $1,750 water availability charge for the new lot. o. The City Engineer may require a subdivision agreement be developed between City and the property owner prior to the City's execution of the Final Plat document. p. The City of Hutchinson Stormwater Ordinance and the correspondence to Mr. Nokes dated August 3, 2016 must be abided by. APPLICABLE LAW 6. The preliminary and final plat request meets the following standards as required in Sections 153.35 — 153.39 and 153.50 — 153.51 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a one lot preliminary and final plat of Nokes Addition to Island View Heights is hereby approved. Adopted by the City Council this 22nd day of November, 2016. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: November 10, 2016 for November 15, 2016, Planning Commission Meeting Application: Consideration of a one lot preliminary and final plat of Nokes Addition to Island View Heights Applicant: Scott Nokes PRELIMINARY AND FINAL PLAT OF NOKES ADDITION TO ISLAND VIEW HEIGHTS The property owner is requesting to replat two lots in Island View Heights Sixth Addition into one lot. The new plat is proposed to be called Nokes Addition to Island View Heights. Preliminary and Final Plat Nokes Addition to Island View Heights Planning Commission —11/15/16 Page 2 Existing Zoning: Property Location: Existing Lot Sizes: Proposed Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Preliminary and Final Plat: GENERAL INFORMATION R-2 PD 1852 and 1860 Island View Circle SW 1852 Island View Circle SW — 13,480 sq. ft. 1860 Island View Heights SW — 14,810 sq. ft. 28,290 square feet Vacant Residential. R2 -PD Zoning Medium Density Residential Neighborhood This property was originally platted in 2004 and has remained vacant since that time. Sections 153.36 and 153.50 of the City Code The proposed Nokes Addition to Island View Heights combines two existing lots into one lot. The property owner proposes to build a new home on the property one the plat is completed. The new lot will be approximately 28,290 square feet or about .65 acres. Minimum lot area in the R-2 district is required to be at least 8,400 square feet. There are other considerations that staff would like the Planning Commission to discuss/consider. 1) Infrastructure Utilization — When developments are originally built infrastructure is sized to accommodate the amount of lots/homes in the development. When lot land is "re -platted" into larger lots the infrastructure is not fully utilized, and more importantly there are less users of the infrastructure to pay for maintenance and future repairs to the infrastructure. In addition, the City collects sewer and water availability charges, also known as SAC/WAC fees when a lot is developed with a home. In this instance the City will not have the opportunity to collect the $4,050 in SAC/WAC fees on one of the lots due to it being combined into another lot. 2) Future Assessment Liability — Having larger lots leads to homeowners incurring larger assessments since assessments are typically administered on a property frontage basis meaning the more lineal feet in front of a property the larger the Preliminary and Final Plat Nokes Addition to Island View Heights Planning Commission —11/15/16 Page 3 assessment. The purpose of this item is to make the homeowners and Planning Commission aware of the future assessment liability Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Discussion: The Planning Commission should discuss the items above and determine if this type of plat is acceptable in relation to this request, as well as potential future requests like this. If Planning Commission feels this Plat is acceptable the following conditions should be applied to the preliminary and final plat and vacation of easements approval: 1. The applicants shall record the final plat with McLeod County. 2. Easements as noted on preliminary plat to be vacated, must be vacated prior to plat being recorded. 3. Any future accessory buildings must be placed in the rear yard and not in any easement areas. 4. If the lot is platted as proposed, future assessments will be larger due to the increased front footage of the properties. 5. The lot is allowed a 24 foot curb cut for access from the street. Any future access off of Prairie View Dr. SW for possible accessory structures would need to be approved by the City Engineer. 6. The fees that were agreed to in the original Island View Heights Sixth Addition subdivision agreement will have to be paid before building permits are issued for a project. Those fees include $175 for each of the original two lots for parks and playground fees and $800 electric service territory fee for each lot. In addition, Sewer Availability Charges and Water Availability Charges shall be paid for the two original lots prior to building permits being issues. Those fees are $2,300 sewer availability charge, $1,750 water availability charge for the new lot. 7. 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IHh — ppy er :0— a, �u- Naghavr of rmati e,L Cwr.r• Idne.nm. .SEMEN L RINI:T K M HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Items for School Road & Roberts Road Reconstruction Project (L2/P17-02) Department: PW/Eng LICENSE SECTION Meeting Date: 11/22/2016 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting at their December 13th meeting. Please note that City staff will be administering a Project Open House meeting to discuss project related information with adjacent property owners prior to this future hearing. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 2,974,000.00 Total City Cost: $ 2,474,000.00 Funding Source: Bonding, State Aid, Water, WW, Stormwater Remaining Cost: $ 500,000.00 Funding Source: Special Improvement Assessments RESOLUTION NO. 14637 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 2/PROJECT NO. 17-02 WHEREAS, it is proposed to improve: School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 2/Project No. 17-02, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 22nd day of November 2016. Mayor: Gary Forcier City Administrator: Matt Jaunich HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: November 22, 2016 SUBJECT: Letting No. 2/Project No. 17-02 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L2/P17-02 School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $2,400,000 Engineering $360,000 Administration $144,000 Engineering Services - Geotechnical $40,000 Street Lighting Materials $30,000 ESTIMATED TOTAL $2,974,000 ESTIMATED FUNDING TOTAL Assessable Costs $500,000 State Aid $750,000 Cit - Bonding $1,269,000 City -Water Funds $250,000 Cit -Wastewater Funds $25,000 City - Stormwater Funds $180,000 ESTIMATED TOTAL $2,974,000 RESOLUTION NO. 14638 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 2/PROJECT NO. 17-02 WHEREAS, pursuant to a resolution of the Council adopted November 22nd, 2016, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and appurtenances; and said report was received by the Council on November 22nd, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement in accordance with the report at an estimated total cost of the improvement of $2,974,000.00. 2. A public hearing shall be held on such proposed improvements on the 13th day of December, 2016, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 22nd day of November 2016. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO. 8203 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 2 PROJECT NO. 17-02 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 13th day of December, 2016, to consider the making of an improvement of Letting No. 2/Project No. 17-02, an improvement of: School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and appurtenances. pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $1,724,000.00, State Aid Funding in the amount of $750,000.00, and an Assessable cost of $500,000.00 for the total estimated cost of $2,974,000.00 A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 11/22/2016 Matt Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, NOVEMBER 30TH 2016 AND WEDNESDAY, DECEMBER 7TH 2016. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Items for School Road & Roberts Road Trail Improvements Project (D/P17-03) Department: PW/Eng LICENSE SECTION Meeting Date: 11/22/2016 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting at their December 13th meeting. Please note that City staff will be administering a Project Open House meeting to discuss project related information with adjacent property owners prior to this future hearing. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 314,760.00 Total City Cost: $ 114,760.00 Funding Source: Bonding Remaining Cost: $ 200,000.00 Funding Source: Federal Aid RESOLUTION NO. 14639 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 3/PROJECT NO. 17-03 WHEREAS, it is proposed to improve: School Road & Roberts Road Trail Improvements: West side of School Road (Roberts Rd. to bridge) and north side of Roberts Road (Roberts Park entrance to School Rd.); multi -use trail installation by construction of grading, bituminous surfacing, concrete sidewalk/ramps, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 3/Project No. 17-03, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 22nd day of November 2016. Mayor: Gary Forcier City Administrator: Matt Jaunich HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: November 22, 2016 SUBJECT: Letting No. 3/Project No. 17-03 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L3/P17-03 School Road & Roberts Road Trail Improvements: West side of School Road (Roberts Rd. to bridge) and north side of Roberts Road (Roberts Park entrance to School Rd.); multi -use trail installation by construction of grading, bituminous surfacing, concrete sidewalk/ramps, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $256,000 Engineering $38,400 Administration $15,360 Engineering Services - Geotechnical $5,000 Street Lighting Materials $0 ESTIMATED TOTAL $314,760 ESTIMATED FUNDING TOTAL Assessable Costs $0 Federal Aid - Transportation Alternatives Program $200,000 State Aid $0 City - Bonding $114,760 Cit -Water Funds $0 City -Wastewater Funds $0 Cit - Stormwater Funds $0 ESTIMATED TOTAL $314,760 RESOLUTION NO. 14640 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 3/PROJECT NO. 17-03 WHEREAS, pursuant to a resolution of the Council adopted November 22nd, 2016, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: School Road & Roberts Road Trail Improvements: West side of School Road (Roberts Rd. to bridge) and north side of Roberts Road (Roberts Park entrance to School Rd.); multi -use trail installation by construction of grading, bituminous surfacing, concrete sidewalk/ramps, restoration and appurtenances; and said report was received by the Council on November 22nd, 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement in accordance with the report at an estimated total cost of the improvement of $314,760.00. 2. A public hearing shall be held on such proposed improvements on the 13th day of December, 2016, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 22nd day of November 2016. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO. 8202 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 3 PROJECT NO. 17-03 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 13th day of December, 2016, to consider the making of an improvement of Letting No. 3/Project No. 17-03, an improvement of: School Road & Roberts Road Trail Improvements: West side of School Road (Roberts Rd. to bridge) and north side of Roberts Road (Roberts Park entrance to School Rd.); multi -use trail installation by construction of grading, bituminous surfacing, concrete sidewalk/ramps, restoration and appurtenances. pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $314,760.00 and an Assessable cost of $0.00 for the total estimated cost of $314,760.00 A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 11/22/2016 Matt Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, NOVEMBER 30TH 2016 AND WEDNESDAY, DECEMBER 7TH 2016. CHECK REGISTER A - FOR CITY OF HUTCHINSON CHECK DATE FROM 11/09/2016 - 11/22/2016 Check Date -------------------- 11/08/2016 Check -------------- 193888 Vendor Name --------------------------------------------------------------- ZELLER STUDIO Description ----------------------------------------------------------------------- VOIDED (from last council check run) Amount -------------------- (15,500.00) 11/09/2016 193892 ZELLER STUDIO INFANT CEMETERY SCULPTURE- 50% DOWN 7,750.00 11/10/2016 193893 MAPA 2016 ANNUAL ASPHALT PAVING AWARDS BANQUE 55.00 11/22/2016 193894 ABELSON, RANDY MN STATE FIRE CHIEF'S CONF. ST CLOUD 543.94 11/22/2016 193895 ACE HARDWARE 3" WHITE LETTERS 385.52 11/22/2016 193896 ADULT TRAINING AND HABILITATION CEN RECYCLING PICK UPS FOR OCT 100.00 11/22/2016 193897 ALPHA WIRELESS MAINT ON CONSOLE & FIXED TRANSMITTERS -NO 848.19 11/22/2016 193898 AMERICAN BOTTLING CO NOV PURCH 214.64 11/22/2016 193899 AMERICAN WATER WORKSASSN MEMBERSHIP RENEWAL- M. LIEN 12/1/16-11/3 394.00 11/22/2016 193900 AMERIPRIDE SERVICES TOWEL BAR, MOPS, MATS 97.88 11/22/2016 193901 ANIMAL MEDICAL CENTER ON CROW RIVER CAT & DOG GROOMING 871.00 11/22/2016 193902 ARCTIC GLACIER USA INC. ICE 202.68 11/22/2016 193903 ARNESON DISTRIBUTING CO NOV PURCH 1,492.80 11/22/2016 193904 ARTISAN BEER COMPANY NOV PURCH 816.50 11/22/2016 193905 AUTO VALUE - GLENCOE LABLE CARTRIDGE 151.71 11/22/2016 193906 AUTOMATIC SYSTEMS CO MONTHLY SERVICE AGREEMENT- OCT 2016 2,000.00 11/22/2016 193907 B & C PLUMBING & HEATING INC LABOR & MATERIALTO INSTALL NEW 2" THREA 1,183.64 11/22/2016 193908 BACHMAN'S UTILITIES -CROW RIVER REC SUBSTATION 684.60 11/22/2016 193909 BELLBOY CORP NOV PURCH 1,314.50 11/22/2016 193910 BERNICK'S NOV PURCH 204.90 11/22/2016 193911 BIOBAG AMERICAS INC 13 GAL CUSTOM BULK BAGS (COMPOST BAGS) 11,100.00 11/22/2016 193912 BLACK HILLS AMMUNITION GR HARNADY AMAX 259.00 11/22/2016 193913 BOCK, CINDY UNIFORM REIMB 15.86 11/22/2016 193914 BRANDON TIRE CO ECARL MT CS 1,394.32 11/22/2016 193915 BRAUN INTERTEC CORP HUTCHINSONAQUATICCENTER- CONSTRUCTION 10,867.50 11/22/2016 193916 BREAKTHRU BEVERAGE NOV PURCH 10,413.77 11/22/2016 193917 C & C CONTRACTING LAYOUT & STIPE TURNING LANES 5,750.00 11/22/2016 193918 C & L DISTRIBUTING NOV PURCH 44,171.62 11/22/2016 193919 CANNON RIVER WINERY NOV PURCH 276.00 11/22/2016 193920 CARLOS CREEK WINERY NOV PURCH 528.00 11/22/2016 193921 CARS ON PATROL SHOP LLC DETAIL NEW FIRE DEPT COMMAND SUV 6,218.90 11/22/2016 193922 CENTRAL HYDRAULICS PIPE THREAD REDUCER, FITTING 34.82 11/22/2016 193923 CENTRAL MCGOWAN HIGH PRESSURE CYL 138.88 11/22/2016 193924 CLEAN N SEAL, INC ESTIMATE TO COMPLETE ADAMS ST NE BRIDGE 10,215.00 11/22/2016 193925 COLD SPRING GRANITE CO NS -3 COMP NICHE PLAQUE- R. WENDOLEK 230.00 11/22/2016 193926 CREEKSIDE SOILS BITCON, 50/50 COMPOST BLACK DIRT- CAMPGR 595.29 11/22/2016 193927 CROW RIVER AUTO & TRUCK REPAIR RIGHT REAR TIRE LOW- 2016 CHEV CAPRICE 103.92 11/22/2016 193929 CROW RIVER PRESS INC SENIOR NEWSLETTERS 2,355.33 11/22/2016 193930 CROW RIVER WINERY NOV PURCH 629.59 11/22/2016 193931 CUSTOMIZED FIRE RESCUE TRAINING INC 3 HOUR CLASS 2/15/16- ICE & WATER RESUE 1,170.00 11/22/2016 193932 DESIGN ELECTRICAL CONTRACTORS INC COUNTDOWN WALK FACE, BUCKETTRAIL 793.08 11/22/2016 193933 DOMINO'S PIZZA 12 LARGE PIZZAS- ELECTIONS 96.61 11/22/2016 193934 DORSEY& WHITNEY TIF DESTRICT4-18, LEGAL SERVICES RENDER 1,113.00 11/22/2016 193935 DROP -N -GO SHIPPING INC NOV WATER STATEMENTS 1,340.13 11/22/2016 193936 DYNA SYSTEMS THERMAPOD CLEAR, CRYOBIT WITH FLATS 200.99 11/22/2016 193937 E.G. RUD & SONS INC. OFFICE SETUP & PROJECT MANAGEMENT, FIELD 182.00 11/22/2016 193938 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM- NOV 212.07 11/22/2016 193939 EHLERS & ASSOCIATES INC 2016 DISCLOSURE REPORTING FOR G.O. DEBT ISSUES 3,800.00 11/22/2016 193940 FAIR MANUFACTURING BOCE-D BOLTON CUTTING EDGES 1,513.16 11/22/2016 193941 FARM -RITE EQUIPMENT FILTER, AIR OUT, OUTER, INNER 5,744.99 11/22/2016 193942 FASTENAL COMPANY JOBBER 309.47 11/22/2016 193943 FEARER, ROBERT & SHANNA UB refund for account: 3-957-7350-9-00 51.00 11/22/2016 193944 FENSKE'S STUMP REMOVAL TREE/STUMP REMOVALS AT VARIOUS SITES 16,207.00 11/22/2016 193945 FIL-TREK PN MPS-PO-10-52-BN-MERA PLEAT SILVER, PO 5,149.75 11/22/2016 193946 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE 420.00 11/22/2016 193947 G & K SERVICES COVERALLS 223.90 11/22/2016 193948 GAVIN WINTERS TWISS THIEMANN & LONG FLAT FEE AGREEMENT -SEPT 3,200.00 11/22/2016 193949 GLOBAL SPECIALTY CONTRACTORS, INC AQUATIC CENTER PAYMENT#5 505,875.00 11/22/2016 1193950 IGOODYEAR COMMERCIAL TIRE IDU 295/75R22.5- WALKING FLOOR TRAILERS 1,562.40 CHECK REGISTER A - FOR CITY OF HUTCHINSON CHECK DATE FROM 11/09/2016 -11/22/2016 Check Date -------------------- 11/22/2016 Check -------------- 193951 Vendor Name --------------------------------------------------------------- GOPHER STATE FIRE EQUIPMENT CO. Description ----------------------------------------------------------------------- 10# AM EREX ABC 6 YEAR Amount -------------------- 1,354.70 11/22/2016 193952 GRAINGER EYEWASH W/DRENCH HOSE 268.20 11/22/2016 193953 GRO-WELL BRANDS ALL WEST SMALL BARK 4,898.01 11/22/2016 193954 HACH COMPANY KTO, KIT RGT APA 1,108.83 11/22/2016 193955 HANSEN GRAVEL GRANITE SAND 77.00 11/22/2016 193956 HANSEN TRUCK SERVICE 2 DOT, FORD TURCK 150.00 11/22/2016 193957 HARRISON TRUCK PARTS 15 SERIES LICENSE LAMP 12V 7.08 11/22/2016 193958 HASSLEN CONSTRUCTION COMPANY, INC AQUATIC CENTER PAYMENT#5 199,873.35 11/22/2016 193959 HENNEPIN TECHNICAL COLLEGE COMMERCIAL VEHICLE INSPECTOR RECERT- 10/ 1,050.00 11/22/2016 193960 HILLYARD / HUTCHINSON TISSUE, TOWEL ROLL 439.10 11/22/2016 193961 HJERPE CONTRACTING HUTCHINSON AQUATICS CENTER- SOIL CORRECT 51,656.53 11/22/2016 193962 HOHENSTEINS INC NOV PURCH 719.00 11/22/2016 193963 HOLT MOTORS INC 2017 F550 CAB CHASSIS -AERIAL BUCKETTRUCK 35,067.70 11/22/2016 193964 HP INC HP PRO DISPLAY MONITOR -A. MAYLAND 295.02 11/22/2016 193965 HRA CITY HOME IMPROVEMENT LOAN- TIF - C. DE L 332.55 11/22/2016 193966 HUTCHFIELD SERVICES INC COMMERCIAL JANITORIAL- NOV 2016 1,512.28 11/22/2016 193967 HUTCHINSON CO-OP FUEL, GRASS FEED 9,679.77 11/22/2016 193968 HUTCHINSON CONVENTION & VISITORS BU SEPT 2016 LODGING TAX 10,442.34 11/22/2016 193969 HUTCHINSON LEADER ADVERTISING 2,107.22 11/22/2016 193970 HUTCHINSON SENIOR ADVISORY BOARD TOURREIMB- CAMELOT- CHANHASSEN DINNER 250.00 11/22/2016 193971 HUTCHINSON UTILITIES OCTOBER UTILITIES 9/30 -11/01/16 79,188.36 11/22/2016 193972 HUTCHINSON WHOLESALE PINTLE HOOK 265.60 11/22/2016 193973 HUTCHINSON, CITY OF CITY HOME IMPROVEMENT LOAN- C. DE LA BAR 500.00 11/22/2016 193974 HUTCHINSON, CITY OF WATER SERVICE 10/1-10/31/16 4,819.83 11/22/2016 193975 HUTCHINSON, CITY OF 15% FOOD & BEVERAGE CHARGE -2016 RECOGNI 217.80 11/22/2016 193976 HYDRITE CHEMICAL CITRIC ACID 50% 1,677.78 11/22/2016 193977 INNOVATIVE FOUNDATION SUPPORTWORKS POLY LEVEL, NEXUS PRO SEALANT 4,633.00 11/22/2016 193978 INTOXIMETEIRS INC MOUTHPIECE ASIV OR ECIR 95.00 11/22/2016 193979 J & N SPECIALTY IMPORTS LLC NOV PURCH 134.76 11/22/2016 193980 JACK'S UNIFORMS & EQUIPMENT UNIFORMS FOR NEW OFFICERS 2,586.39 11/22/2016 193981 JAY MALONE MOTORS RANGER PICKUP 27.50 11/22/2016 193982 JEFF MEEHAN SALES INC. OCTOBER COMMISSIONS 796.81 11/22/2016 193983 JJ TAYLOR DIST OF MN NOV PURCH 6,786.54 11/22/2016 193984 JOANIE'S CATERING 2016 RECOGNITION DINNER 1,452.00 11/22/2016 193985 JOHNSON BROTHERS LIQUOR CO. NOV PURCH 25,256.07 11/22/2016 193986 KAHNKE BROTHERS NURSERY DNR GRANT TREES 159.30 11/22/2016 193987 KCB WELDING & MANUFACTURING, LLC SINGLE BOLT, RAILED BACK TIP, 7/8" BOLT 788.20 11/22/2016 193988 KDUZ KARP RADIO ADVERTISING 344.00 11/22/2016 193989 KERI'S CLEANING NOV CLEANING 11/1-11/15, CITY CENTER, LI 4,088.00 11/22/2016 193990 KEYSTONE COMPENSATION GROUP LLC BALANCE OF BUDGET FOR COMPENSATION STUDY 12,600.00 11/22/2016 193991 KOHLS SWEEPING SERVICE PILED CONCRETE &ASPHALTCHUNKS 585.00 11/22/2016 193992 KRIS ENGINEERING SSSTRAP36 7,492.81 11/22/2016 193993 L & P SUPPLY CO JD GATER 641.50 11/22/2016 193994 LAKOVIC, JULIE REFUND FOR NOV SILVER HIGH TIDES 60.00 11/22/2016 193995 LANDSCAPE CONCEPTS INC SPRAY NORTH ROUND A BOUT 950.00 11/22/2016 193996 LEXISNEXIS OCT 2016 USER 155.95 11/22/2016 193997 LOCHER BROTHERS INC NOV PURCH 19,739.15 11/22/2016 193998 LONCORICH, EDNA UB refund for account: 2-308-8350-6-00 46.21 11/22/2016 193999 LORI A MEIXELL ULLAND CASE -APPEARANCE FEE DEPOSITION O 200.00 11/22/2016 194000 LYNDE & MCLEOD INC. COMPOST SALES 263.90 11/22/2016 194001 MAIN STREET SPORTS BAR EDA MEETING 67.64 11/22/2016 194002 MANEY INTERNATIONAL INC CYLINDER WHEEL 223.01 11/22/2016 194003 MARK BETKER CONSTRUCTION LLC CITY HOME IMPROVEMENT LOAN- TIF - C. DE L 5,651.00 11/22/2016 194004 MARSHALL CONCRETE PRODUCTS SIGNAGE 2,748.13 11/22/2016 194005 MATHESON TRI -GAS INC ACETYLENE 17.52 11/22/2016 194006 MAYTAG LAUNDRY & CAR WASH OCT LINEN SERVICE 323.88 11/22/2016 194007 MCLEOD COUNTY ZONING ADM REZONEJP16-R1 646.00 11/22/2016 194008 MCLEOD PUBLISHING INC ADVERTISER- WEDDING DIRECTORY 17.50 11/22/2016 1194009 1 MEEKER WASHED SAND & GRAVEL IWASHED SAND & DELIVERY 7,652.47 CHECK REGISTER A - FOR CITY OF HUTCHINSON CHECK DATE FROM 11/09/2016 -11/22/2016 Check Date -------------------- 11/22/2016 Check -------------- 194010 Vendor Name --------------------------------------------------------------- MENARDS HUTCHINSON Description ----------------------------------------------------------------------- TAPCON, PEERLESS LAUNDRY FAUCT Amount -------------------- 1,069.83 11/22/2016 194011 MES - MIDAM SCOTT REPAIR- CAMERA 10.22 11/22/2016 194012 MESSAGE MEDIA MONTHLY ACCESS FEE- NOV 30.00 11/22/2016 194013 MIDWEST MACHINERY CO FILLER CAP 40.86 11/22/2016 194014 MILLNER HERITAGE VINEYARD & WINERY NOV PURCH 356.40 11/22/2016 194015 MINI BIFF RENT REG BLUE -AQUATIC CENTER 186.66 11/22/2016 194016 MINNEAPOLIS CONVENTION CENTER ELECTRIC FOR MNLA GREEN EXPO -JAN 2017 107.00 11/22/2016 194017 MINNESOTA COUNTY ATTORNEY ASSN 2012 FORFEITURE FORM 44.00 11/22/2016 194018 MINNESOTA DEPT OF AGRICULTURE RENEWAL 2017-CREEKSIDEPERMITS 1,200.00 11/22/2016 194019 MINNESOTA DEPT OF PUBLIC SAFETY 2017 BUYERS CARD 20.00 11/22/2016 194020 MINNESOTA DEPT OF TRANSPORTATION REPLACE "ODDFELLOWS PARK" SIGNS ON HWY 7 1,020.00 11/22/2016 194021 MINNESOTA RURAL WATER ASSN TRAINING SESSIONS -T. GRATKE, J. PAULSON 250.00 11/22/2016 194022 MINNESOTA VALLEY TESTING LAB VARIOUSTESTING -WASTEWATER 5,526.80 11/22/2016 194023 MMC HVAC SOFTWARE UPGRADE - WASTEWATER 6,229.00 11/22/2016 194024 MN DEPT OF LABOR & INDUSTRY/CODE 3RD QTR SURCHARGE REIMB TO STATE 4,471.11 11/22/2016 194025 MPPOA 2016-2017 MPPOA MEMBERSHIP RENEWAL 300.00 11/22/2016 194026 NORTH CENTRAL LABORATORIES 3.8 LITER, AMMONIA STANDARD 190.09 11/22/2016 194027 NORTHERN STATES SUPPLY INC CHX CAP, FIN NUT 85.69 11/22/2016 194028 NU -TELECOM NOV PHONE SERVICE 12,363.54 11/22/2016 194029 O'REILLYAUTO PARTS GOG 170.66 11/22/2016 194030 OFFICE DEPOT CD -R VERBATIM SPINDLE 173.43 11/22/2016 194031 OLSON, JOHN RATCHETTIE DOWN- RENTED EASEMENT MACHI 25.74 11/22/2016 194032 OTTESON, JOHN OVERPAID FOR SITE AT CAMPGROUND 20.00 11/22/2016 194033 OTTO, SAM & TON IA UB refund for account: 3-115-9050-2-02 120.62 11/22/2016 194034 PAGE, JEFFREY EDA MEETING LUNCHES & SUPPLIES 93.15 11/22/2016 194035 PARALLEL TECHNOLOGIES INC CAMERA AUDIO IN INTERVIEW ROOMS NOT WORK 460.00 11/22/2016 194036 PAUSTIS WINE COMPANY NOV PURCH 1,133.28 11/22/2016 194037 PEAT INC. SPHAGNUM FINE INVENTORY 5,710.50 11/22/2016 194038 PHILIPS HEALTHCARE HS1 BATTERY PACK 332.21 11/22/2016 194039 PHILLIPS WINE & SPIRITS NOV PURCH 16,806.22 11/22/2016 194040 PIONEERLAND LIBRARY SYSTEM 4TH QTR REQUEST -2016 LIBRARY FUNDING 40,843.75 11/22/2016 194041 POSTMASTER DEC WATER BILLS 1,000.00 11/22/2016 194042 POSTMASTER SR NEWSLETTER- DEC 94.00 11/22/2016 194043 PRO AUTO MN INC. DIAG LONG CRANK TIME -2005 DODT DAKOTA 439.65 11/22/2016 194044 QT PETROLEUM ON DEMAND LLC OVERLAY, KEYPAD 366.67 11/22/2016 194045 QUADE ELECTRIC V50 LAMP 75.20 11/22/2016 194046 QUILL CORP RY17 COLORING DESK, PAPER TOWELS 289.83 11/22/2016 194047 RED BULL DISTRIBUTION COMPANY OCT PURCH 26.79 11/22/2016 194048 REINER ENTERPRISES INC HAULING 11/07-11/11/16 CREEKSIDE 8,971.42 11/22/2016 194049 RIDGEWATER COLLEGE SEPT EMR REFRESHER 44 -PLAN 986.00 11/22/2016 194050 RUNNING'SSUPPLY FUEL SUPPLEMENT, SCREW PIN, SOCKET 184.82 11/22/2016 194051 SALTMAN LLC 50 LBS SALT 123.00 11/22/2016 194052 SAM'S TIRE SERVICE SEMI ALL POSITION REB: DOUBLE COIN RT500 195.00 11/22/2016 194053 SCHOOL DIST # 423 OCTACTIVITIES 4,403.41 11/22/2016 194054 SCHUETTE, DONOVAN FORESTRY- HELMET 35.00 11/22/2016 194055 SCHUMANN, MIKE MN STATE FIRE CHIEFS CONF - ST CLOUD 331.34 11/22/2016 194056 SEH HUTCH SCHOOL ROAD 15,238.11 11/22/2016 194057 SEPPELT, MILES BUSINESS RECRUITMENT, AWARD JUDGING, LUN 81.05 11/22/2016 194058 SHAW, KAREN PILATES, YOGA 210.00 11/22/2016 194059 SIMONSON LUMBER CO ICE ARENA- HOLLOW METAL FRAM 659.00 11/22/2016 194060 SIMPLEXGRINNELL LP HUTCHINSON EVENT CENTER CONTRACT 6/16-5/ 849.22 11/22/2016 194061 SKYVIEW DAIRY INC NOVEMBER COMPOST IN YARDS 4,104.72 11/22/2016 194062 SOUTHERN WINE & SPIRITS OF MN NOV PURCH 7,470.42 11/22/2016 194063 SPARTAN STAFFING WK ENDING 11/06/16 4,318.53 11/22/2016 194064 SPS COMMERCE INC ASSORTMENT- CATALOG MONTHLY FEE 186.60 11/22/2016 194065 SR. ADVISORY BOARD POSTAGE-NOV 47.00 11/22/2016 194066 STANLEY ACCESS TECH LLC CONTROL BOX -LOW ENERGY MAG, OUTSWING HDW 2,053.65 11/22/2016 194067 STAPLES ADVANTAGE P TOUCH TAPE, PENS 479.24 11/22/2016 1194068 STARKE, MELISSA ELECTION ITEMS- PENS & ROLLS 20.68 CHECK REGISTER A - FOR CITY OF HUTCHINSON CHECK DATE FROM 11/09/2016 -11/22/2016 Check Date -------------------- 11/22/2016 Check -------------- 194069 Vendor Name --------------------------------------------------------------- STREICH TRUCKING Description ----------------------------------------------------------------------- CREEKSIDE TO LORRETO Amount -------------------- 385.00 11/22/2016 194070 STREICHERS POLICE GUN ACCESSORIES 11,546.52 11/22/2016 194071 SUMMIT FIRE PROTECTION FIRE SPRINKLER SERVICE, PROVIDED HYDRAUL 475.00 11/22/2016 194072 TASER INTERNATIONAL XDPM BATTERY PK ASSEMBLED 833.26 11/22/2016 194073 TIEGS, JIM LUNCH ICC SW MN CHAPTER MEETING 8.41 11/22/2016 194074 TKO WINES NOV PURCH 940.60 11/22/2016 194075 TRANSPORTATION SAFETY APPAREL FULL ZIP SWEATSHIRT 306.90 11/22/2016 194076 TRI COUNTY WATER RENTAL WATER COOLER 24.00 11/22/2016 194077 TRI-POINT PRODUCTS INC 2017 QUARTERLY CALENDAR 97.75 11/22/2016 194078 TRIM BO, DAVID DEEP SCRUB ALL TILE IN PD AND INVESTIGAT 935.00 11/22/2016 194079 TRNKA, JAMES UNIFORM PANTS 129.95 11/22/2016 194080 ULTRAMAX 9MM FULL METAL JACKET, NON MARKING ROUND 880.49 11/22/2016 194081 UNIVERSITY OF MINNESOTA 2017 BRIDGE SAFETY INSPECTION- C. MUCHOW 95.00 11/22/2016 194082 UNUM LIFE INSURANCE CO OF AMERICA LIFE & LTD INSUARNCE FOR DEC 2,177.25 11/22/2016 194083 USA BLUE BOOK 10" X 1/8 FULL FACE 148.31 11/22/2016 194084 VIKING BEER NOV PURCH 11,363.75 11/22/2016 194085 VIKING COCA COLA MISC BEVERAGES 726.20 11/22/2016 194086 VIKING PLASTIC PACKAGING, INC SMO 90 GAUGE 30" 1,476.23 11/22/2016 194087 WASTE MANAGEMENT OF WI-MN BIO REACTOR LIQUIDS 6,856.48 11/22/2016 194088 WELCOME NEIGHBOR HUTCHINSON NEW RESIDENTVISITS- OCT 60.00 11/22/2016 194089 WELLS FARGO MISC PURCH 4,776.32 11/22/2016 194090 WEST CENTRAL SANITATION INC. OCTOBER REFUSE SERVICE, RATE CHANGE OCT 46,289.24 11/22/2016 194091 WEST CENTRAL SHREDDING PAPER SHRED 50.00 11/22/2016 194092 WILD MOUNTAIN WINERY, INC NOV PURCH 114.00 11/22/2016 194093 WINE COMPANY, THE NOV PURCH 4,470.05 11/22/2016 194094 WM MUELLER & SONS SIZE A BLACKTOP 394.80 GRAND TOTALS I I 1 1,421,652.76 CHECK REGISTER B - FOR CITY OF HUTCHINSON CHECK DATE FROM 11/09/2016 - 11/22/2016 Check Date Check ---------------------------------- 11/22/2016 193928 Vendor Name --------------------------------------------------------------- CROW RIVER GLASS Description Amount ----------------------------------------------------------------------- -------------------- 22X44X5/8 UNIT 1,101.00 GRAND TOTALS 1 1 1,101.00 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Recognition of MN Clean Energy Community Award to the City of Hutchinson Department: PW LICENSE SECTION Meeting Date: 11/22/2016 Application Complete N/A Contact: John Paulson/Kent Exner Agenda Item Type: Presenter: John Paulson Reviewed by Staff Communications, Requests Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: On November 10th the City of Hutchinson received the Minnesota Clean Energy Community Award for it's efforts to construct a 400 kW solar array on a closed landfill, and supplies the power generated by the system to the Wastewater Treatment Facility. This is the 1 st Annual Clean Energy Community Awards that were hosted by the Minnesota Department of Commerce, Division of Energy Resources. The other achievement award winners included: * City of Minneapolis * City of St. Cloud * City of Morris * Mn Air National Guard Councilman Lofdahl received the award on behalf of the City of Hutchinson. City staff, representatives from tenKsolar, Hunt Electric, AMERESCO, and Jamie Johnson were also in attendance. The event was held at the Science Museum of Minnesota and included representatives and speakers from multiple state agencies and environmental non -profits. The City project was highlighted with a 10 minutes presentation to the audience followed by a Q&A session with the award recipients as panelists. Attached for your reference is a summary of the winners as well as the original program criteria used for selecting the award recipients. Staff will be available to answer any questions that you may have. BOARD ACTION REQUESTED: None Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: 2016 Clean Energy Community Award Winners Eight communities in Minnesota have earned 2016 Clean Energy Community Awards. The award winners will be honored on Thursday, November 10, at the Clean Energy Community Awards Conference at the Science Museum of Minnesota in Saint Paul. The Minnesota Commerce Department is the sponsor and coordinator of the awards program, with financial support from the U.S. Department of Energy and The McKnight Foundation. Achievement Awards City of Hutchinson Clean Energy Generation: Capped Landfill Solar Development In November 2015, the City of Hutchinson completed construction of a 400 kW solar array constructed on a capped landfill. The array is the first of its kind in Minnesota and will be a model for ushering in the solar revolution in Minnesota while minimizing environmental impacts of solar arrays. City of Minneapolis Minneapolis Clean Energy Partnership The Minneapolis Clean Energy Partnership (CEP) is a new approach that partners the City of Minneapolis in a unique way with Xcel Energy and CenterPoint Energy—its electric and gas utilitiesto help the City reach its Climate Action Plan and Energy Vision for 2040 goals of 30% greenhouse gas reduction by 2025 and 80% reduction by 2050. The CEP is a collaborative leadership framework through which the City and utilities study, prioritize, plan, coordinate, implement, market, track, and report progress on clean energy activities in the City. Minnesota Air National Guard, 133rd Air Wing Energy Efficiency in Public Buildings and Infrastructure The Minneapolis-based Minnesota Air National Guard is a long-standing leader within the Air National Guard and the local community when it comes to optimizing facility energy efficiency. While executing federal and state missions, the base decreased its total annual energy intensity (KBTU per square feet) by 40% from 2003 to 2015 and it decreased its total annual water intensity (GAL per square feet) by nearly 50% from 2007 to 2015. The Air National Guard has accomplished these impressive reductions through a comprehensive strategy that includes local policy, community partnership, user education, and replicable technical initiatives including retro -commissioning, high efficiency system upgrades, submetering, and HVAC controls. City of Morris The Morris Model: Catalyzing Community Resilience, Energy Conservation and Clean Energy Planning and Action Over the past 12 months, the City of Morris has launched several complementary initiatives with diverse partners to incorporate clean energy and conservation goals into its overall community planning efforts. These efforts were developed in close partnership with the University of Minnesota, Morris. The City has also worked with local partners (Stevens County, Horizons Public Health, SW-RSDP) and statewide collaborators (Eutectics, LLC, Minnesota Clean Energy Resource Teams, Institute on the Environment, Jefferson Center, Institute for Agriculture and Trade Policy). City of St. Cloud City of St. Cloud's Renewable Energy and Efficiency Initiative (REEI) The City's Wastewater Utility's Resource Recovery and Energy Efficiency master planning efforts in 2014 were the catalyst that developed into identifying citywide renewable energy and efficiency opportunities. These efforts led to the City's Renewable Energy and Efficiency Initiative that looked at opportunities that could be implemented communitywide. This initiative includes the 2015 Solar Initiative, 2015-16 Wastewater Energy Efficiency & Biogas (E2B) Project, 2016 Street Light Improvement Project (SLIP), and the development of a communitywide Energy Action Plan through Xcel Energy's Partners in Energy Program. Planning Awards Chisago County Chisago County Clean Energy Hub The Chisago County Clean Energy Hub is a citizen -driven, countywide initiative to advance clean energy economic development across Chisago County, with a focus on energy efficiency and solar energy projects. The Clean Energy Hub, a partnership of several local groups, has the goal of facilitating at least $40 million in direct project investment, above and beyond the 134 MW of utility -scale and community solar garden projects currently in development in the County. Hub activities are focused on underserved market segments, including: Main Street businesses and small- and medium-sized nonprofit organizations; small- and medium-sized public buildings; and multifamily properties and single-family residences across Xcel Energy, rural cooperative and municipal utility service territories. Leech Lake Band of Ojibwe Minnesota Solutions to Energy Poverty This initiative will deploy the first 100% low-income community solar installation in the State of Minnesota, and the first community solar installation in the nation on tribal lands. The installation will further provide a unique capacity -building occasion to support training and renewable employment opportunities for Leech Lake Band members. Select construction trades trainees will obtain their Registered Unlicensed Electrician license and receive hands-on training in solar installations, positioning them for a growing number of clean energy job opportunities across the state and beyond. The Leech Lake Band of Ojibwe is collaborating on this effort with the grantee, the Rural Renewable Energy Alliance (RREAL). Cities of Pelican Rapids and Fergus Falls Targeting Energy Efficiency in Wastewater Treatment Plants The City of Pelican Rapids and the City of Fergus Falls both renovated their wastewater treatment plants by pairing energy-efficient upgrades with rebates available through Otter Tail Power Company's Conservation Improvement Program. m i n n e s o t a clean energy community Be Clean Energy Community Awards are an acknowledgment of the work done by Minnesota communities to further the state's clean energy goals by implementing programs, policies, and technologies that encourage energy efficiency, conservation, and renewable energy generation. Minnesota's Clean Energy Goals Benefits Minnesota has a number of clean energy goals, including: Applicant communities will be invited to attend an event at the • Minnesota Next Generation Energy Act Eco Experience at the Minnesota State Fair, where award finalists • Renewable Electricity Standard will be announced. • Solar Electricity Standard • Petroleum Replacement Goal • Biofuel and Biodiesel Content Mandates Support The Minnesota Department of Commerce is the sponsor and coordi- nator of the program, with financial support from the U.S. Depart- ment of Energy and The McKnight Foundation. Additional support provided by: • Clean Energy Resource Teams • Climate Generation: A Will Steger Legacy • U.S. Environmental Protection Agency, Office of Sustainable Communities • Great Plains Institute • League of Minnesota Cities • Minnesota Pollution Control Agency • U.S. Department of Energy; Office of Energy Efficiency and Renewable Energy • Southwest Regional Development Commission • University of Minnesota, Center for Sustainable Building Research • University of Minnesota, Institute on the Environment Eligibility • Communities can consist of any group united in implementing clean energy goals. Units of government (city, county, tribal nation, or other jurisdiction) must be among the participating members, but nonprofits, service organizations, and businesses will strengthen the application. • Programs from the Possible Initiatives list will be given high priority by evaluators. • Programs must be in operation during the last 12 months. • Applications will be considered from throughout the state, regardless of population or geographic location. • Finalist communities (up to 10) will have their initiatives featured as part of an exhibit at the Eco Experience. Additionally, they will receive admission tickets to the Fair to attend the announcement event. • Award recipient communities (up to 5) will receive: — A stipend to send community members to attend a celebratory event and press conference during Energy Awareness Month in October. — Statewide media coverage including press packets for distribution to local media outlets. — Achievement Award and signage suitable for public display. — Web recognition on Commerce website. Award Criteria Successful Clean Energy Community applicants will have imple- mented initiatives that satisfy a majority (or demonstrate intense efforts in one or more) of the following criteria: • Policy development, such as incorporation of energy goals in a communitys Comprehensive, Sustainability, Zoning, or Climate Action Plans that provide measurable clean energy achievements in public buildings/infrastructure and/or private businesses/ residences. • Community partnerships and stakeholder education with local business/industry/agriculture, nonprofits, utilities, or residents to meet energy goals. • Expansion of energy efficiency and/or renewable energy opportunities to historically underserved communities. • Innovation that is replicable by Minnesota communities and that serves to advance Minnesotas clean energy goals. Application Process To apply to be a Minnesota Clean Energy Community, go to mncerts.org/clean-energy-awards and complete an application by July 15, 2016. Questions to: iNNESOTA DEPARTMENT OF energy.infoCa state.mn.us ILC -o M M E RC E m i n n e s o t a clean energy community Possible Initiatives Communities can meet the Award Criteria from among a variety of initiatives that achieve demonstrated progress towards the state's clean energy goals. The listing below is a sample of possible initiatives that are of interest to the evaluators. Planning • Creation of multi-year Comprehensive, Sustainability, Zoning, or Climate Action Plans, including: — Prioritized steps towards mitigation of climate change through energy efficiency, conservation, and clean energy generation systems. — Goals of achieving net -zero energy in public buildings. — Participation in programs such as the Guaranteed Energy Saving Program. — Measuring efficient building operation through benchmarking tools such as B3. — Meeting the Better Buildings Challenge. Energy Efficiency in Public Buildings • Existing Buildings: — Implementing repairs and updates of public buildings to reflect priorities of energy efficiency/ conservation through building shell improvements (including insulation, air sealing, windows), lighting upgrades, HVAC maintenance and replacements, appliance/equipment maintenance and upgrades. • New Buildings: — Designing & speccing new building construction to high standards of efficiency, comfort, safety, and durability through certification such as ENERGY STAR, 133, SB 2030, and LEED. Energy Efficiency in Private Buildings • Facilitate improvements in existing buildings and new construction through codes, permitting, financing, or incentive programs. • Benchmarking private buildings. • Implement public engagement efforts that promote the benefits of going "beyond energy code." Energy Efficiency in Public Infrastructure • Relamping or upgrading public streetlights to energy efficient lighting. • Achieving efficiencies in sewage or water treatment facilities that reduce energy usage. • Other infrastructure improvements that provide energy savings. Clean Energy Generation • Facilitate installations of non -carbon based clean energy generation systems through land use, permitting, financing, or incentive programs: — Installation of clean energy generation systems on public buildings or public land. — Creation of streamlined permitting process for private or community-based clean energy generation systems. — Offering financing programs (PACE, etc.) for business/ homeowners to install clean energy generation systems. — Offering incentives (TIF, etc.) for developments (business/ residential) utilizing clean energy generation systems — Qualifying systems include solar electric, solar thermal, wind, ground source heat pumps, biomass, biogas, hybrid renewable, combined heat and power. Transportation • Conversion/replacement of city vehicle fleets to low/no carbon fuels. • Infrastructure support for electric/NG/hydrogen vehicle fueling stations: — Siting on public property (public parking areas, schools, other public buildings). — Encouragement of private business to site on their property. r INNESOTA DEPARTMENT OF OMMERCE HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-XZ Agenda Item: ACCEPTING BID AND AWARDING CONTRACT FOR THE HUTCHINSON ENTJ Department: EDA LICENSE SECTION Meeting Date: 11/22/2016 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: Miles R. Seppelt Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received a total of nine bids for the construction of the proposed Hutchinson Enterprise Center small business incubator. The low bid was submitted by Ebert Construction of Corcoran, Minnesota. After review of the bids and consideration of options for the design the building, the EDA is recommending that the base bid along with alternates 1,2,3,& 5 be awarded to Ebert Construction. Cost for the building and alternates will total $2,220,200. Additional costs include soils testing and monitoring by Braun Intertec, various Information Technology items, sewer & water access charges, a security access (key card) system for the building and budgeting for contingencies, bringing the total project cost to $2,444,955. Funding for the project comes from a DEED grant, Minnesota Investment Fund grant dollars previously obtained by the City, Tax Increment Financing dollars and the Community Improvement Fund. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Adoption of resolution accepting bid and awarding contract Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 2,444,955.00 Total City Cost: $ 1,681,205.00 Funding Source: MIF from EDA, TIF, Community Improvemenbi Remaining Cost: $ 763,750.00 Funding Source: DEED Grant Id*IQ ILIA 11:0PIZ[0111111EI*E,I RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 11/PROJECT NO. 16-11 EDA ENTERPRISE CENTER Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Economic Development Authority Enterprise Center Building: General Construction: Economic Development Authority 20,000 SF Enterprise Center Building at 1164 Benjamin Ave SE, Hutchinson per Divisions 1 through 16 of the specifications (less work indicated to be performed by Owner) and related drawings. bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: and whereas, it appears that Ebert Construction of Corcoran MN is the lowest responsible bidder; and whereas the Economic Development Authority's recommendation is for award of the Base Bid along with Alternates 1,2,3 & 5 in the amount of $2,220,200. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Ebert Construction of Corcoran MN in the amount of $2,220,200 (Base Bid, Alternates 1,2,3 & 5) in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Economic Development Authority. The Economic Development Authority is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 22nd day of November 2016. Mayor, Gary Forcier City Administrator, Matt Jaunich Exc Gran Bidder CY CY Base Bid Alt A-1 Alt A-2 Alt A3 Alt A-4 Alt A-5 Alt A-6 Alt M-1 Total Ebert Construction Corcoran MN $12.00 $14.00 $2,038,000 $138,800 $11,300 $25,000 $30,600 $7,100 $35,400 -$1,778 $2,284,422 Everstrong Construction Inc Redwood Falls MN $12.60 $14.70 $2,126,359 $169,178 $7,287 $10,176 $16,512 $4,015 $12,868 -$1,778 $2,344,617 Gopher State Contractors Inc Rice MN $14.00 $17.00 $2,322,400 $145,000 $0 $15,000 $45,000 $7,000 $45,000 -$1,780 $2,577,620 Hasslen Construction Co Inc Ortonville MN $18.00 $20.00 $2,215,000 $202,000 $17,400 $25,900 $9,500 $8,650 $42,000 -$500 $2,519,950 KUE Contractors Inc Watkins MN $14.00 $16.00 $2,097,376 $116,000 $19,200 $22,300 $11,900 $12,300 $12,200 -$700 $2,290,576 Marcus Construction Willmar MN $12.00 $14.00 $2,088,900 $172,000 $27,500 $23,700 $8,200 $9,600 $30,300 -$1,200 $2,359,000 Ram General Contracting Inc Winsted MN $15.00 $23.00 $2,255,000 $168,600 $63,400 $25,570 $15,100 $6,860 $39,200 $1,955 $2,575,685 Versacon Inc - Park MN $12.00 $14.00 $2,331,018 $182,402 $80,617 $32,892 $21,413 $7,361 $41,180 -$1,398 $2,534,251 -Brooklyn Vos Construction Inc Green Isle MN $12.00 $14.00 $2,270,000 $139,000 $70,818 $22,866 $24,950 $11,400 $31,960 -$1,500 $2,569,494 and whereas, it appears that Ebert Construction of Corcoran MN is the lowest responsible bidder; and whereas the Economic Development Authority's recommendation is for award of the Base Bid along with Alternates 1,2,3 & 5 in the amount of $2,220,200. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Ebert Construction of Corcoran MN in the amount of $2,220,200 (Base Bid, Alternates 1,2,3 & 5) in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Economic Development Authority. The Economic Development Authority is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 22nd day of November 2016. Mayor, Gary Forcier City Administrator, Matt Jaunich Hutchinson MINNESOTA'S MANUFACTURING CITY City Council November 22, 2016 Hutchinson Enterprise Center Prospective Tenants Building = 250' x ff Am Company 1 Truck maneuvering area _ Company 2 DI DD DD DI DD DD DI 40'x 50' 2,000 sf 400ad f I 4,0000 sf 8C' x 5C' 80' x 50' 4,00C sf 4,00C sf 80' Offices 2,000 sf 10' Bid Contractor 1 Ebert Construction 2 Kue Contractors 3 Everstrong Construction 4 Marcus Construction 5 Hasslen Construction 6 Versacon, Inc. 7 Vos Construction, Inc. 8 Ram General Contracting 9 Gopher State Contractors Base Bid $2,038,000 $2,097,376 $2,126,359 $2,088,900 $2,215, 000 $2,331,018 $2,270,000 $2,255,000 $2,322,400 Bid Results TOTAL $2,284,422 $2,294,576 $2,344,617 $2,359,000 $2,519,954 $2,534,251 $2,569,494 $2,575,685 $2,577,620 Concrete Drywall & Block Metal Two more Alternate Offices Truck Lot Windows Wainscot Liner Docks HVAC $138,800 $11,300 $25,000 $30,600 $7,100 $35,400 -$1,778 $116,000 $19,200 $22,300 $11,900 $12,300 $12,200 -5700 $169,178 $7,287 $10,176 $16,512 $4,015 $12,868 -$1,778 $172,000 $27,500 $23,700 $8,200 $9,600 $30,300 -$1,200 $202,000 $17,400 $25,900 $9,500 $8,650 $42,000 -$500 $182,402 -$80,617 $32,892 $21,413 $7,361 $41,184 -$1,398 $139,000 $70,818 $22,866 $24,950 $11,400 531,960 -$1,500 $168,600 $63,400 $25,570 $15,100 $6,860 $39,200 $1,955 $145,000 $0 $15,000 $4.5,000 $7,000 $45,000 -$1,780 TOTAL $2,284,422 $2,294,576 $2,344,617 $2,359,000 $2,519,954 $2,534,251 $2,569,494 $2,575,685 $2,577,620 Additional Cost Due to Soil Corrections i -0 1 L-1 MWIM-M, MWMW- I I f 1 ( G,AX )Nrc ;� i 11 I III 1111( �::,�. 44. Jill 11111 §1I1 8T-2 �I llil (IIT I . SS (111 111111 II 41 O III l ( (ill IIIII III 00 11/11 / r Bad soils o Topsoil on bottom o Clay, etc. on top 111 � I I f 1 ( G,AX )Nrc ;� i 11 I III 1111( �::,�. 44. Jill 11111 §1I1 8T-2 �I llil (IIT I . SS (111 111111 II 41 O III l ( (ill IIIII III 00 11/11 / r Bad soils o Topsoil on bottom o Clay, etc. on top Project Options 1. Build essentially as planned (Zo,000sf,offices) 2. Build "bare bones"' (2o,000sf,nooffices) 3. Build smaller project c16,000sf, 4. Cancel project Alternate # 1 VEST LJAdd 2,000 sf offices OFFICE 12'-6"x15'-3" 5 10 -10 X10' -t'11 10 -10'x10'-t _ IC. 4 ' J 4-a0,. _ KIICHEN/LUNCH / 6' R CONFERENCE B �0" -------- ------ 12'-6"x24'-10" WORK OFFICE 'x1 0' -t" 9' 9 x10'-1' 5'I 7 -ELECTRICAL - \` j 12'-6" 5' X8, / t7M J STOR. 6'Cx14'-21 z" x5'-7" va Alternate # 2 LIConcrete Truck maneu;;er,ng 10' (instead of bituminous) Alternate # 3 LJAdd 2 windows to each tcnai �t -paCe & 8' finished wall on west side of building. Alternate # 5 LJAdd metal liner to ti.ei iU1 +L bUyJ lV protect walls O' — - - --. —— A I I — — — Minnesota Investment Fund Grants (3) DEED Capital Project Grant Community Improvement Fund Tax Increment Financing Development Fund Other (contingency) TOTAL Hutchinson Enterprise Center amount $749,268 <763 7r,0 1. , v , , ✓ $250,000 $499,483 $27,162 $170,000 $2,459,663 $2,417,257 Requested Action Adoption of Resolution # 14644 Accepting bid and awarding contract to Ebert Construction for Base Bid and Alternates 1,2,3 & 5 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Ordinance No. 16-0766 - Authorizing Land Sale to Dame's Digs, LLC Department: Legal LICENSE SECTION Meeting Date: 11/22/2016 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As you may recall at the July 12, 2016, City Council meeting, the City Council considered renewing a franchise to Dame's Digs, LLC (Hometown Realty - Cheryl Dooley) to utilize a portion of the right-of-way on the Jefferson Street side of their building. The City granted a franchise to Cheryl Dooley in the 1990s after it was discovered that the then new Hometown Realty building was built over the lot line approximately 1 1/2 feet into the city right-of-way. At the July 12 meeting, I mentioned to the Council that it may be better for all parties concerned if the 1 1/2 foot strip of land was simply conveyed to Dame's Digs, LLC in order to avoid the parties having to periodically renew the franchise agreement and also to help ensure the marketability of the Hometown Realty building. The matter was tabled at the July 12 meeting so that the feasibility of a conveyance was explored. I have spoken with Kent Exner and Ms. Dooley about this and at this time we would recommend that the City simply convey the property to Ms. Dooley rather than entering into a series of future franchise agreements. Ms. Dooley has agreed to pay $460.00 (approximately $10.00 per square foot) for the strip of land. Attached for your consideration then is the first reading of an ordinance which would allow the conveyance of the property to Dame's Digs, LLC. Should the ordinance be approved there will then be a public hearing at the December 13, 2016, Council meeting which is required under the Hutchinson City Charter anytime a portion of the city right-of-way is vacated. I recommend that you approve this ordinance. BOARD ACTION REQUESTED: Approve first reading and set second reading and adoption of Ordinance No. 16-0766 for December 13, 2016. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 16-766 PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY THE CITY OF HUTCHINSON ORDAINS: Section 1. That the municipally owned real property legally described as follows: That part of Jefferson Street described as follows: Beginning at the northeast corner of Block 7, TOWNSITE OF HUTCHINSON SOUTH HALF: Thence easterly, along the easterly prolongation of the north line of said Block 7, a distance of 1.60 feet; thence southerly, parallel with the east line of said Block 7, a distance of 28.50 feet; thence westerly, parallel with said easterly prolongation of the north line, a distance of 1.60 feet to said east line; thence northerly, along said east line, a distance of 28.50 feet to the point of beginning. for good and valuable consideration is hereby transferred and conveyed to Dame's Digs, LLC. Section 2. The City Administrator, Matthew Jaunich, or his designee is authorized to sign any and all documents on behalf of the City to effectuate the closing of this transaction. Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 13"' day of December, 2016. Gary T. Forcier Mayor ATTEST: Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-ft Agenda Item: Approval of Taser Agreement Department: Police LICENSE SECTION Meeting Date: 11/22/2016 Application Complete N/A Contact: Daniel Hatten Agenda Item Type: Presenter: Daniel Hatten Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: This is the contact with Taser to enter into a 5 year agreement to provide 22 body-worn cameras, vehicle cameras for 10 vehicles, and data storage. The contract also includes updating equipment 2.5 years into the contract in ensure reliable equipment in the field. BOARD ACTION REQUESTED: Request Authorization to enter into the contract Fiscal Impact: $ 146,227.00 Funding Source: Private Pledge FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 146,227.00 Total City Cost: $ 76,227.00 Funding Source: Private Pledge Remaining Cost: $ 70,000.00 Funding Source: TASER International Protect Life. Protect Truth. 17800 N 85th St. Scottsdale, Arizona 85255 United States Phone: (800) 978-2737 Fax: (480) 448-9922 Daniel Hatten (320)234-4252 (320)587-6427 dhatten@ci.hutchinson.mn.us Sill To: Hutchinson Police Department - MN 10 FRANKLIN ST. SW. HUTCHINSON, MN 55350 US 'Nate this will vary based on the shipment date of the product. AXON BODY 2 - Due: NET 30 39 T�EFR Ship To: Daniel Hatten Hutchinson Police Department - MN 10 FRANKLIN ST. SW, HUTCHINSON, MN 55350 us Quotation Quote: Q-76084-5 Date: 1 111 112016 10:18 AM Quote Expiration: 11/30/2016 Contract Start Date*: 1/15/2017 Contract Term: 5 years AX Account Number: 178706 QTY ITEM # DESCRIPTION UNIT TOTAL BEFORE DISCOUNT (S) NET TOTAL PRICE DISCOUNT 23 74901 AXON CAMERA ASSEMBLY, ONLINE, USD 399.00 USD 9,177.00 USD 8,050.00 USD 1,127.00 AXON BODY 2, BLK 23 74020 MAGNET MOUNT, FLEXIBLE, AXON USB 0.00 USD 0.00 USD 0.00 USD 0.00 BODY 2 23 74021 MAGNET MOUNT, THICK OUTERWEAR, USD 0.00 USD 0.00 USD 0.00 USD 0.00 AXON BODY 2 23 73DD4 WALL CHARGER, USB SYNC CABLE, USD 0.00 USD 0.00 USD 0.00 USD 0.00 FLEX 4 74008 AXON DOCK, 6 BAY +CORE, AXON USD USD 5,980.00 USD 0.00 USD 5,980.00 BODY 2 1,495.00 4 70033 WALL MOUNT BRACKET, ASSY, USD 35.00 USD 140.00 USD 140.00 USD 0.00 EVIDENCE.COM DOCK 23 85130 OFFICER SAFETY PLAN YEAR 1 USD USD 27,324.00 j USF 0.00 USD 27,324.00 PAYMENT 1,188.00 Page 1 of 4 QTY ITEM # DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT (S) NET TOTAL 920 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 USB 0.06 USD 0.00 AXON BODY 2 - Due: NET 30 Total Before Discounts: AXON BODY 2 - Due: NET 30 Discount: AXON BODY 2 - Due: NET 30 Net Amount Due: USD 42,621.00 USD 8,190.00 USD 34,431.00 DAY OF ON- SITE TRAINING - Due: NET 30 QTY ITEM # DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT (S) NET TOTAL 1 85144 AXON STARTER USD 2,500.00 USD 2,500.00 USD 0.00 USD 2,500.00 DAY OF ON- SITE TRAINING - Due: NET 301'otal Before Discounts: DAY OF ON- SITE TRAINING - Due: NET 30 Net Amount Due: USD 2,500.00 USD 2,500.00 TASER X26P- Due: NO CHARGE QTY ITEM # DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT (S) NET TOTAL 24 11002 HANDLE, BLACK, CLASS III, X26P USD 0:00 USD 0.00 USD 0.00 USD 0.00 24 70116 PPM, SIGNAL USD 0.00 USD 0.00 USD 0.00 USD 0.00 24 11501 HOLSTER, BLACKHAWK, RIGHT, X26P USD 0.00 USD 0.00 USD 0.00 USD 0.00 24 11004 WARRANTY, 4 YEAR, X26P USD 0.00 USD 0.00 USD 0.00 USD 0.00 50 34200 Cartridge- 15' USD 22.98 USD 1,149.00 USD 1,149.00 USD 0.00 TASER X26P - Due: NO CHARGE Total Before Discounts: TASER X26P - Due: NO CHARGE Discount: TASER X26P - Due: NO CHARGE Net Amount Due: USD 1,149,00 USD 1,149.00 USD 0.00 AXON BODY 2 SPARE - Due: NO CHARGE QTY ITEM # DESCRIPTION UNIT TOTAL BEFORE DISCOUNT {$) NET TOTAL ? ; 85131 OFFICER SAFETY PLAN YEAR 2 PAYMENT PRICE DISCOUNT USD 0.00 USD 27,324.04 2 74001 AXON CAMERA ASSEMBLY, ONLINE, USD 0.00 USD 0.00 USD 0.00 USD 0.00 OFFICER SAFETY PLAN - YEAR 2 - Due: 2018 Total Before Discounts: OFFICER SAFETY PLAN - YEAR 2 - Due: 2018 Net Amount Due: USD 27,324.00 AXON BODY 2, BLK 2 74021 MAGNET MOUNT, THICK OUTERWEAR, USD 0.00 USD 0.00 USD 0.00 USD 0.00 AXON BODY 2 2 74020 MAGNET MOUNT, FLEXIBLE, AXON USD 0.00 USD 0.00 USD 0.00 USD 0.00 BODY 2 2 73004 WALL CHARGER, USB SYNC CABLE, USD 0.00 USD 0.00 USD 0.00 USD 0.00 FLEX AXON BODY 2 SPARE - Due: NO CHARGE Total Before Discounts: USD 0.00 AXON BODY 2 SPARE - Due: NO CHARGE Net Amount Duc: USD 0.00 OFFICER SAFETY PLAN - YEAR 2 - Due 2018 Q'14' ITEM # DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT (S) NET TOTAL ? ; 85131 OFFICER SAFETY PLAN YEAR 2 PAYMENT USD 1,188.00 USD 27,324.00 USD 0.00 USD 27,324.04 920 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0 00 USD 0.00 USD 0.00 OFFICER SAFETY PLAN - YEAR 2 - Due: 2018 Total Before Discounts: OFFICER SAFETY PLAN - YEAR 2 - Due: 2018 Net Amount Due: USD 27,324.00 USD 27,324.00 Page 2 of 4 OFFICER SAFETY PLAN - YEAR 3- DUE: 2019 QTY ITEM # DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT (S) NET TOTAL 23 85132 OFFICER SAFETY PLAN YEAR 3 PAYMENT USD 1,188.00 USD 27,324.00 USD 0.00 USD 27,324.00 920 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 USD 0,00 USD 0.00 OFFICER SAFETY PLAN - YEAR 3- DUE: 2419 Total Before Discounts: OFFICER SAFETY PLAN - YEAR 3- DUE: 2019 Net Amount Due: USD 27,324.00 USD 27,324.00 OFFICER SAFETY PLAN - YEAR 4 - DUE' 2020 QTY ITEM # DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT (S) NET TOTAL 23 85133 OFFICER SAFETY PLAN YEAR 4 PAYMENT USD 1,188.00 USD 27,324.00 USD 0.00 USD 27,324.00 920 85110 EVIDENCE -COM INCLUDED STORAGE USD 0.00 USD 0.00 USD 0.00 USD 0.00 OFFICER SAFETY PLAN - YEAR 4 - DUE: 2020 Total Before Discounts: OFFICER SAFETY PLAN - YEAR 4 - DUE: 2020 Net Amount Due: USD 27,324.00 USD 27,324.00 OFFICER SAFETY PLAN - YEAR 5 - DUE: 2021 QTY ITEM # DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($) NET TOTAL 23 85134 OFFICER SAFETY PLAN YEAR 5 PAYMENT USD 1,188.00 USD 27,324.00 USD 0.00 USD 27,324.00 920 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 USD 0.00 USD 0.00 OFFICER SAFETY PLAN - YEAR 5 - DUE: 2021 Total Before Discounts: OFFICER SAFETY PLAN - YEAR 5 - DUE: 2021 Net Amount Due: USD 27,324.00 USD 27,324.00 Subtotal USD 146,227.00 Estimated Shipping & handling Cost USD 92.39 Grand Total USD 146,319.39 Signal Performance Power Magazine (SPPM) Pre -order Thank you for your interest in the Signal. Performance Power Magazine (SPPM). This pre -order is a commitment to purchase the SPPM. The SPPM is available for delivery starting in November 2016. You will be notified if there are any delays. TASER reserves the right to make product changes without notice. Officer Safety Pian Includes: • Evidence.com Pro License • Upgrades to your purchased AXON cameras and Docks at years 2.5 and 5 under TAP • Extended warranties on AXON cameras and Docks for the duration of the Plan • Unlimited Storage for your AXON devices and data from the Evidence Mobile App • One TASER CEW of your choice with a 4 year extended warranty (5 years total of warranty coverage) • One CEW holster and battery pack of your choice • 40 G13 of included storage for other digital media Additional terms apply. Please refer to the Evidence.coin Master Service Agreement for a full list of terms and conditions for the Officer Safety Plan. Page 3 of 4 TASER International, Inc.'s Sales Terms and Conditions for Direct Sales to End User Purchasers By signing this Quote, you are entering into a contract and you certify that you have read and agree to the provisions set forth in this Quote and TASER's Master Seryices and Purchasing Agreement posted at www,taser.co�- You represent that you are lawfully aisle to enter into contracts and if you are entering into this agreement for an entity, such as the company, municipality, or government agency you work for, you represent to TASER that you have legal authority to bind that entity. If you do not have this authority, do not sign this Quote. Signature: Bate: Name (Print): Psi+ (if needed): Title: Quote: Q-76084-5 Please sign and email to Steven Insalaco at sinsalaco©taser.com or fax to (48 0) 448-9922 THANK YOU FOR YOUR BUSINESS! Protect Life' and 10 are trademarks of TASER International, Inc., and TASERO is a registered trademark of TASER International, Inc., registered in the U.S. 0 2013 TASER International, Inc. All rights rescrved. Page 4 of 4 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Order Public Hearing & 1st Reading of Telecommunications Ordinance Revision Department: PW/Eng LICENSE SECTION Meeting Date: 11/22/2016 Application Complete Contact: Kent Exner/John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff has been administering an effort to revise the City's Telecommunications Ordinance, Chapter 154.119, relating to the use of small cell technologies. These changes are specific to the use of right-of-way and the allowable size of the equipment used for small cell technologies. These changes have included feedback from a potential tsmall cell provider as well as the City's Telecommunications consultant. A Public Hearing would be ordered for the December 13th City Council meeting and would be followed by the second reading the same night. If no revisions to the ordinance is needed after the Public Hearing, City staff requests that the second reading of this ordinance occur (ultimate City Council approval) on December 13th. A draft of the Ordinance is attached for your reference. City staff will be available to answer any questions. BOARD ACTION REQUESTED: Approve/Deny first reading or Ordinance 16-0764, an ordinance amending Chapters 154.119 and set second reading and Public Hearing for December 13th. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance 16-0764 (Draft 11/14) Telecommunications Page 1 Ordinance No. 16-0764 AN ORDINANCE AMENDING CHAPTER 154 (ZONING) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 154.119 (TELECOMMUNICATIONS); THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Telecommunications Ordinance to add language in Section 154.119 of the City Code as follows: § 154.119 TELECOMMUNICATIONS ORDINANCE (A) Purpose and intent. In order to accommodate the communication needs of the residents, business and industry while protecting the health, safety and general welfare of the City, the following regulations are imposed in order to: (1) Facilitate the use of wireless communication services, television and radio antennas, for residents, business and industry of the City; (2) Minimize adverse effects of towers through careful design and site standards; (3) Avoid potential damage to adjacent properties from tower or antenna failure through structural standards and setback requirements; and (4) Maximize the use of existing and approved towers and buildings to accommodate new wireless telecommunication antennas in order to reduce the number of towers needed to serve the community; and (5) To regulate access to and ongoing use of public rights-of-way and facilities, such as water tanks, building roof tops, lighting masts and other structures by telecommunications providers for their telecommunications facilities. (B) Definitions (1) "Accessory Equipment" are the wires, cables, generators, air conditioning units, and other equipment or facilities that are used with Antennas. (2) "Aesthetics" (also known as "Conceal" or "Concealment" or "Stealth Design") refers to state-of-the-art design techniques used to blend the object into the surrounding environment and to minimize the negative aesthetic impacts (to be further defined in the review process). Examples of aesthetic design techniques include architecturally screening roof mounted antennas and accessory Equipment; integrating Telecommunications Facilities into architectural elements; nestling Telecommunications Facilities into the surrounding landscape so that the topography or vegetation reduces their view; using the location that would result in the least amount of visibility to the public, Ordinance 16-0764 (Draft 11/14) Telecommunications Page 2 minimizing the size and appearance of the Telecommunications Facilities; and designing Towers to appear other than as Towers, such as light poles, power poles, flag poles, and trees.. (3) "Applicant" is any person or entity who files an application for any permit or is party to any lease agreement required by this Ordinance for the construction, replacement, installation, or alteration of wireless communication facility or any component thereof. (4) "Antenna" is any exterior transmitting or receiving device mounted on a Tower, Monopole, building, or other structure and used in communications that radiate or capture electromagnetic waves, digital signals, analog signals, radio frequencies(excluding radar signals), wireless telecommunications signals or other communications signals. "Antenna" does not include a lightning rod. (5) "Antenna Support Structure" is any new or existing Tower, building, water tower, or electric transmission tower carrying over 200 kilo volts of electricity that can be used for the location of Antennas without increasing the height or mass of the existing structure. (6) "Applicant" shall mean and refer to the person(s), party or entity, owning and/or operating the transmission equipment proposed in an application. (7) "City" shall mean and refer to the City of Hutchinson or the authorized agent as designated by the City Council of the City of Hutchinson. (8) "Co -location" is the sharing of structures by two or more wireless service providers on a single support structure or otherwise sharing a common location. (9) "Easement" is a legal interest in real property that transfers a partial property right to the holder of the easement authorizing a person or party to use the land or property of another for a particular purpose. (10) "Engineer" refers to but is not limited to a radio, electrical, structural, or mechanical engineer, licensed by the State of Minnesota. (11) "Equipment Lease Area" is an specified area at the at the base of or near a Telecommunication Facility, Tower, or Antenna that can contain an enclosed structure or open platform within which are housed, among other things, batteries, generators, air conditioning units, wireless communications or electrical equipment, or other Accessory Equipment, which may be connected to the Telecommunications Facility, Tower or Antenna by cable. (12) "Inventory of Small Cell Sites" refers to an accurate and current inventory of all Small Cell Sites approved by Lessor pursuant to this Lease Agreement, including sites that become inactive for any reason. (13) "Landline Broadband Backhaul Transport Service" refers to a fiber or other high- speed landline communications transport service contracted by Lessee from a third -party provider that Ordinance 16-0764 (Draft 11/14) Telecommunications Page 3 interconnects with the Base Station Equipment at the Point -of -Demarcation and provides transport service back to Lessee's network. (14) "Lessee" is the party who rents land or property from a lessor. The lessee is also known as the "tenant", and must uphold specific obligations as defined in the lease agreement and by law. (15) "Lessor" is the owner of an asset that is leased under an agreement to the lessee. The lessee makes one-time or periodic payments to the lessor in return for the use of the asset. The lease agreement is binding on both the lessor and the lessee, and spells out the rights and obligations of both parties. (16) "Monopole" is a structure composed of a single spire used to support telecommunications equipment having no guy wires or ground anchors. (17) "Permit Holder" a person or entity who holds a permit issued pursuant to this Ordinance for a Telecommunications Facility. (18) "Point of Demarcation" is the point of where the Transmission Media of Small Cell Equipment terminates and interconnects with broadband backhaul transmission facilities, whether provided by landline or wireless communications infrastructure. (19) "Public Utility Structure" is a structure which is owned by a governmental agency or utility company and which may be/can be used to support illumination devices or lines and other equipment carrying electricity or communications. (20) "Radio Propagation Study" the propagation of radio waves is described through the modeling of the different physical mechanisms (free -space attenuation, atmospheric attenuation, vegetation and hydrometer attenuation, attenuation by diffraction, building penetration loss, etc). This modeling is necessary for the conception of telecommunications systems and, once they have been designed, for their actual field deployment. Propagation models are implemented in engineering tools for the prediction different parameters useful for the field deployment of systems, for the study of the radio coverage (selection of the emission sites, frequency allocation, powers evaluation, antenna gains, polarization) and for the definition of the interferences occurring between distant transmitters. (21) "Residential Accessory Communication Devices" are any satellite dishes, television Antennas, radio Antennas, amateur radio Antennas, and similar communication transmission/reception devices and associated Accessory Equipment that are a permitted accessory use within a residential district. (22) "Right -of -Way (ROW)" is the actual physical land area within a route that is acquired for a specific purpose, such as a transmission line or roadway. (23) "Rooftop Mounted Wireless Telecommunications Facility means a wireless telecommunication facility with antennas located on the roof of a building or on top of a structure and Ordinance 16-0764 (Draft 11/14) Telecommunications Page 4 consisting of antennas, support structures and accessory equipment, but are adequately screened so as not to appear as stand-alone devices above the top of the roof line. (24) "Small Cell Equipment" refers to Wireless Facilities and Transmission Media attached, mounted, or installed on a proprietary or leased utility pole, street light, building or other structure and used to provide Personal Communications Service. (25) "Small Cell Site" is defined as a low-power radio access facility, together with associated antennas, mounting and mechanical equipment, which provides and extends wireless communications systems' service coverage and increases network capacity. (26) "Street Light" is defined as a raised source of light usually mounted on a pole and constituting one of a series spaced at intervals along a public street or highway used to illuminate a public area, usually urban. Also referred to as a streetlamp. (27) "Telecommunications Equipment" refers to Antennas, Accessory Equipment, or Towers. (28) "Telecommunications Facilities" are the structures and equipment which make up a telecommunications network. Telecommunications facilities are defined by Federal Standard 1037C as the following: a) A fixed, mobile, or transportable structure, including (1) all installed electrical and electronic wiring, cabling, and equipment and (2) all supporting structures, such as utility, ground network, and electrical supporting structures. b) A network provided service to users or the network operating administration. c) A transmission pathway and associated equipment. d) In a protocol applicable to a data unit, such as a block or frame, an additional item of information or a constraint encoded within the protocol to provide the required control. e) A real property entity consisting of one or more of the following: a building, a structure, a utility system, pavement, and underlying land. (29) "Tower" is any of the following: a ground or roof mounted pole; spire; free standing, self-supporting lattice or monopole structure; or combination thereof taller than fifteen (15) feet, including but not limited to supporting lines, cables, wires, braces, and masts, intended primarily for the purpose of mounting an Antenna, meteorological device, or similar apparatus above grade (except amateur radio Antennas). (30) "Traffic Light/Traffic Signal System" are electrically operated colored signaling devices positioned at road intersections, pedestrian crossings, and other locations to control conflicting flows of traffic. (31) "Transmission Media" is all of the Lessee's radios, antennas, transmitters, wires, fiber optic cables, and other wireless transmission devices that are part of the Small Cell Equipment. Ordinance 16-0764 (Draft 11/14) Telecommunications Page 5 (32) "Wireless Communications" refers to any personal wireless services as defined in the Federal Communications Act of 1996, including FCC licensed commercial wireless Telecommunications services such as cellular, personal communication services (PCS), specialized mobile radio (SMR), enhanced specialized mobile radio (ESMR), global system of mobile communication (GSM), paging and similar services that currently exist or may be developed. (33) "Utility Pole" is a structure that is: (1) owned or operated by: (a) a public utility; (b) a communications service provider; (c) a municipality; (d) an electric membership corporation; or (e) a rural electric cooperative; and (2) designed and used to: (a) carry lines, cables, or wires for telephone, cable television, or electricity; or (b) provide lighting. (C) Permit required (1) Permit required. Prior to any construction of installation activities, a telecommunications provider planning to install, construct or operate telecommunications facilities in the City shall apply for a telecommunications application and obtain a building permit and, if required, a conditional use permit pursuant to this Ordinance as applicable. (2) Building and Design Standards and Allowed Locations for Telecommunications Facilities. All Telecommunications Facilities shall be constructed and maintained in accordance with the following standards: A. Existing Telecommunication Facilities: 1.Existing Telecommunications Facilities located on or attached to existing structures, prior to the adoption of this Ordinance, are regulated by the provisions of the zoning district for each such parcel. Once the leases for existing Telecommunication Facilities expire or are otherwise terminated, the owner of the Telecommunication Facilities shall apply for a permit under this Ordinance and those existing Telecommunications Facilities shall be required to conform to all requirements of this Ordinance for new Telecommunication Facilities. The City may, among other remedies, require relocation of equipment, at the Telecommunication Facilities expense, to permitted areas under this Ordinance. B. New Telecommunications Facilities: 1.New Telecommunications Towers shall be located only on parcels owned and controlled by the City without a conditional use permit, with the exact location on such parcels determined at the sole discretion of the City. 2.Antennas shall be located on a new or replacement Tower at the locations permitted for Telecommunications Facilities only if the Applicant complies with the following requirements, in addition to the other requirements of this Ordinance: a) Unless the Applicant is a provider of Wireless Communications, the Applicant shall provide an analysis prepared by a radio or electrical engineer demonstrating that the proposed location of the Antennas is Ordinance 16-0764 (Draft 11/14) Telecommunications Page 6 necessary to meet the coverage and/or capacity needs of its system. The Applicant shall provide a network map describing all of the Applicant's Telecommunications Facilities that provide any coverage within the City's limits. All Applicants shall provide documentation prepared by a radio or electrical engineer to show the Antennas would not cause interference with other existing or approved Telecommunications Equipment. The Applicant shall also pay the reasonable expenses of a radio or electrical engineer retained by the City, at the City's option, to review this analysis; b) The new or replacement Telecommunications Facilities shall use Stealth Design techniques as approved by the City. Economic considerations or hardships shall not be the sole justification for failing to provide Stealth Design techniques. c) The new or replacement Tower and Antenna, including attachments other than lightning rods, shall not exceed 150 feet in height, measured from grade. The City may, but shall not be required to, increase this height up to 190 feet if the Entity finds the increase in height would not have a significant visual impact, would not have a negative property value impact on surrounding properties because of proximity, topography or screening by trees or buildings or would accommodate two or more users. The City may waive this height limitation for a Tower and/or Antenna if used wholly or partially for essential public services, such as public safety. 3.A new Antenna may be attached to an existing public utility structure, utility pole or street light within a right-of-way if- a) £ a) The Antenna does not extend more than fifteen (15) feet above the top of the existing utility structure. b) The Antenna is no larger than three (3) cubic feet and has no individual surface larger than four (4) feet. c) The Antenna extends outward from the utility structure no more than three (3) feet. d) There is no ground mounted equipment. e) There is no interference with public safety communications or with the original use of the public utility structure. f) The Applicant agrees that the Antenna must be removed and relocated, at Applicant's expense, when the City or utility requires the removal and relocation of the public utility structure. g) The Telecommunications Permit Application and all necessary agreements permitting the use of public property are approved. h) Its inclusion/attachment does not exceed the facilities structural capacity. i) Note: no equipment will be allowed on fiberglass light poles. Ordinance 16-0764 (Draft 11/14) Telecommunications Page 7 4."Construction Plan" a) A new wireless support structure will require a written plan for construction that demonstrates the use of aesthetics as defined in the definitions and approved by the City; includes the total height and width of the wireless facility and wireless support structure, including cross section and elevation, footing, foundation and wind speed details; a structural analysis indicating the capacity for future and existing antennas, including a geotechnical report and calculations for the foundations capacity; the identity and qualifications of each person directly responsible for the design and construction; and signed and sealed documentation from a professional engineer that shows the proposed location of the wireless facility and wireless support structure and all easements and existing structures within two hundred (200) feet of such wireless facility or wireless support structure. b) Substantial modification of an existing wireless facility or wireless support structure requires the following: 1) An application with the name, business address, and point of contact for the applicant; 2) The location of the proposed or affected wireless support structure or wireless facility; and 3) A construction plan that describes the proposed modifications to the wireless support structure and all equipment and network components, including antennas, transmitters, receivers, base stations, power supplies, cabling, and related equipment. (3) Telecommunications Permit Application. Telecommunications providers shall apply for a permit on an application form obtained from the City. A telecommunications provider shall file three copies of the applications with the City. Applications shall be complete and include all information required by this ordinance, including a route map showing the location of the provider's existing and proposed facilities. (4) Public Data. The contents of all telecommunications permit applications and any other documents supporting the application may be classified as public data and as such may be released in accordance with the Minnesota Data Practices Act or other applicable regulation or court order. (5) Application Fee and Escrow. The application shall be accompanied by a one-time non- refundable application fee in the amount identified on the application form. At the discretion of the City, an escrow fee may be required for applications that require analysis by the City's communications consultant, such as an interference analysis and intermodulation study. The application fee and escrow amount are established in the City's fee schedule, set annually by the City Council. The Applicant shall also pay the expenses of a third -party engineer's service or technical study as required by the City. Ordinance 16-0764 (Draft 11/14) Telecommunications Page 8 (6) Additional Information. The City may request an applicant to submit such additional information as the City deems reasonably necessary or relevant. The applicant shall comply with all such requests within reasonable deadlines for such additional information established by the City. (D) Amateur radio antenna towers. The construction or erection of towers supporting amateur radio antennas shall be a permitted use in all zoning districts, subject to the following requirements: (1) This type of tower requires a building permit; (2) This type of tower shall be allowed only in the rear yard of residentially zoned properties. If there is insufficient space within the rear yard to erect the tower and any related guy wires, then the property owner may apply for a conditional use permit to erect a tower in another yard (front or side); (3) This type of tower shall not exceed 75 feet in height, except by conditional use permit; (4) This type of tower shall conform to the accessory structure setback for the district in which it is located: (5) Amateur radio antenna towers shall be installed in accordance with the instructions furnished by the manufacturer of the tower model. Antennas mounted on a tower may be modified and changed at any time so long as the published allowable load on the tower is not exceeded and the structure of the tower remains in accordance with the manufacturer's specifications; and (6) This type of tower shall be exempt from the requirements of divisions (E) — (R) of this section. (E) Antennae Mounted on Roofs, Walls, and Existing Towers. The placement of wireless telecommunication antennae on roofs, walls and existing towers must be approved by the City, provided the antennae meet the requirements of this ordinance, and after submittal and approval of all permits, applications, fees and information identified in Section B of this ordinance. (F) Tower Locations. Antennas on a public structure or existing structures are allowed in all districts by resolution approved by the City, without a conditional use permit. However, all antenna installations must comply with the requirements of this ordinance. Towers not exceeding 75 feet in height may be erected after the issuance of a building permit, without a conditional use permit. However, all tower installations must comply with the requirements of this ordinance. All towers shall be of a monopole construction and subject to the regulations listed in Chapter 151 of the City Code, regarding airport zoning. Towers exceeding 75 feet in height shall be allowed only by conditional use permit and shall only be allowed in the following zoning districts: (1) C-1, neighborhood convenience commercial district; (2) C-2, automotive service commercial district: Ordinance 16-0764 (Draft 11/14) Telecommunications Page 9 (3) C-3, central commercial district; (4) C-4, fringe commercial district; (5) C-5, conditional commercial district; (6) UC, industrial/commercial district; (7) I-1, light industrial park district; (8) I-2, heavy industrial district; and (9) BP, business park district. (G) Tower setbacks. The following setbacks shall apply in the listed districts. (1) In C-1, C-2, C-3, C-4, C-5, BP, UC, I-1 and I-2 districts, the setback of the tower shall beat a ratio of one foot of setback for every two feet of height of tower (i.e., a 100 -foot tower would require a 50 -foot setback from all property lines and the street right-of-way). (2) In the event that any portion of the property directly abuts a district zoned R-1, single-family residential; R-2, medium density residential; R-3, medium-high density residential; R-4, high density residential; R-5, manufactured home park; any residential planned unit development; or A-1, agricultural or R-1, rural residential in the Joint Planning Area; the setback to these districts shall be at a ratio of one foot for every one foot of height of structure (i.e., a 100 -foot tower would require a 100 -foot setback from any property line which is residentially or agriculturally zoned). (H) Co -location requirements. All commercial towers erected, constructed or located within the City shall comply with the following requirements. (1) A proposal for a new commercial tower shall not be approved unless the applicant has provided proof that the proposed tower cannot be accommodated on an existing or approved tower or building within a one -mile search radius of the proposed tower due to one or more of the following reasons: A. The antenna would exceed the structural capacity of the existing or approved tower or building, as documented by a qualified and licensed professional engineer, and the existing or approved tower cannot be reinforced, modified or replaced to accommodate planned or equivalent equipment at a reasonable cost; B. The antenna would cause interference materially impacting the usability of other existing or planned antenna at the tower or building as documented by a qualified and licensed professional engineer, and the interference cannot be prevented at a reasonable cost; Ordinance 16-0764 (Draft 11/14) Telecommunications Page 10 C. Existing or approved towers and building within the search radius cannot accommodate the planned antenna at a height necessary to function reasonably as documented by a qualified and licensed professional engineer; or D. Other unforeseen reasons that make it unfeasible to locate the planned antenna equipment upon an existing or approved tower or building. (2) Any proposed commercial tower shall be designed, structurally, electronically and in all respects, to accommodate both the applicant's antennas and comparable antennas for at least two additional users if the tower is over 100 feet in height or, for at least one additional user, if the tower is over 75 feet in height. Towers must be designed to allow for future rearrangement of antennas upon the tower and to accept antennas mounted at varying heights. (I) Structural and landscaping requirements. Proposed or modified towers and antennas shall meet the following design requirements: (1) Towers and antennas shall be designed to blend into the surrounding environment through the use of color and camouflaging architectural treatment, except in instances where the color is dictated by federal or state authorities, such as the Federal Aviation Administration: (2) Commercial towers shall be of a monopole design unless the City determines that an alternative design would better blend into the surrounding environment. Towers must be self- supporting without the use of wires, cables, beams, or other means; (3) Landscaping plans for the base of the tower must be submitted with the application of the conditional use permit, or building permit, should a conditional use permit not be needed. These plans must be compatible with the surrounding character of the area and must be approved either by the City prior to the issuance of the conditional use permit or building permit; and (4) Screening plans, as may be required by the City, and reviewed shall be inclusive of the following: A. When used, walls or fences must provide for full visual screening of accessory buildings or storage areas, as viewed from residential areas and state and county roads; B. The materials used for constructing the wall or fence shall be specified in the site plan and shall meet the requirements of this ordinance; C. Berms, if used, shall be constructed with a slope not to exceed 3:1 and shall be covered with sod or other landscape material sufficient to prevent erosion of the berm. D. Trees, hedges or other vegetative materials, when used, must provide at 75 percent (75%) screening capacity throughout the year. Such screening must also conform to all vegetative setback requirements of the Hutchinson Zoning Ordinance. Ordinance 16-0764 (Draft 11/14) Telecommunications Page 11 (J) Construction Requirements. Proposed or modified towers and antennas shall meet the following construction requirements: (1) All antennae, towers, and accessory structures shall comply with all applicable provisions of this ordinance. (2) Towers shall be certified by a qualified and licensed professional engineer to conform to the current structural standards and wind loading requirements of the Minnesota State Building Code and Electronics Industry Association. (3) No part of any antenna or tower nor any lines, cable, equipment, wires, or braces in connection with either shall at any time extend across or over any part of the right-of-way, public street, highway, sidewalk, or property line. (4) Towers and associated antennae shall be designed to conform to accepted electrical engineering methods and practices and to comply with the provisions of the National Electrical Code. (5) All signed and remote control conductors of low energy extending substantially horizontally above the ground between a tower or antenna and a structure, or between towers, shall be at least eight (8') above the ground at all points, unless buried underground. (6) As applicable to its location, with final determination by the City, towers affixed to the ground shall include security fencing to discourage access by unauthorized persons. (7) Tower locations should provide the maximum amount of screening possible of off-site views of the facility. Existing on-site vegetation shall be preserved to the maximum extent practicable. The area around the base of the tower and any accessory structures shall be landscaped and/or screened. The tenant must maintain, in good and healthy condition, at all times, all landscaping attendant to the wireless telecommunications facility, including landscaping of the public right-of-way. Any dead or dying landscaping must be promptly replaced or rehabilitated. See Section I of this ordinance. (K) Resolution of Interference. The installation and operation of new antennas, towers, and associated facilities shall not cause harmful interference to pre-existing telecommunication system broadcast or reception, whether they be commercial or residential. Telecommunications providers shall, at their own expense, maintain any equipment in a safe condition, in good repair and in a manner so as not to conflict with the use of the surrounding premises. If within 60 days from the initial installation and operation of any new antenna system, the City receives notice of interference from an adjacent property, additional study and remedy may be required. The applicant shall be responsible for the expenses incurred in any independent validation of interference, provided, however, should the independent analysis conclude that the interference objections were valid; the new antenna facility owner shall be responsible for any independent validation fees. If new facilities are found to cause impermissible interference, the new tenant shall take all measures reasonably necessary to correct and Ordinance 16-0764 (Draft 11/14) Telecommunications Page 12 eliminate the interference. If the interference cannot be eliminated within 30 days, the new facility owner shall immediately cease operating its facility until the interference has been eliminated. (L) Tower Lighting. Towers shall be required to meet Federal Aviation Administration (FAA) and Federal Communications Commission (FCC) requirements and shall not be artificially lighted unless required by the Federal Aviation Administration to do so. If the tower does require artificial lighting, a letter stating this need and a description of the lighting shall be provided to the City prior to approval. The lighting, unless required by the FAA to be otherwise, must be defused. (M) Lights and Other Attachments. No antenna or tower shall have affixed or attached to it in any way, except during time of repair or installation, any lights, reflectors, flashers, or other illuminating device, except as required by the Federal Aviation Administration (FAA) or the Federal Communications Commission (FCC), nor shall any tower have constructed on, or attached to, in any platform, catwalk, crow's next, or like structure, except during periods of construction or repair. (N) Accessory Utility Buildings. All utility buildings and structures accessory to a tower shall be architecturally designed to blend in with the surrounding environment and shall meet the minimum setback requirements of the zoning district in which the tower site is located. Ground mounted equipment shall be screened from view by suitable vegetation, except where a design of non -vegetative screening better reflects and complements the architectural character of the surrounding neighborhood. (0) Maintenance Requirements. (1) The yard area in front of the fences and walls shall be trimmed and maintained in a neat and attractive manner. (2) Repairs to damaged areas of walls or fences shall be made within thirty (30) days of sustaining said damage. (3) Areas left in a natural state and vegetative screening areas shall be properly maintained in a well -kept condition. (4) Diseased, dying, or dead vegetative screening elements shall be removed and then replaced, at a minimum, with healthy plants of the same size required when first planted. (P) Abandoned or Unused Towers and Antennas. Abandoned or unused towers or portions of towers shall be removed as follows: (1) All abandoned or unused towers and associated facilities shall be removed within six months of cessation of operations at the site unless a time extension is approved by the Planning Commission. In the event that a tower is not removed within six months of cessation of operations at a site, the tower and associated facilities may be removed by the City, and the costs of removal assessed against the property; or Ordinance 16-0764 (Draft 11/14) Telecommunications Page 13 (2) Unused portions of towers above a manufactured connection shall be removed within six months of the time of antenna location. The replacement of portions of a tower previously removed requires the issuance of a new conditional use permit. (Q) Public Safety Telecommunication Interference. Commercial wireless telecommunications services shall not interfere with public safety telecommunications. Before the introduction of new service or changes in existing services, telecommunication providers shall notify the City at least ten days in advance of any changes and allow the City to monitor interference levels during the testing process. (R) Signs and Advertising. The use of any portion of a tower for signs, other than warning or equipment information signs, is prohibited. (S) Additional Submittal Requirements. In addition to information listed elsewhere in this section, conditional use permit applications for towers shall include the following supplemental information: (1) A report from a qualified and licensed professional engineer which: A. Describes the general tower height and design including a cross-section and elevation; B. Documents the height above grade for all potential mounting positions for co -located antennas and the minimum separation distances between antennas. This information can be general in scope, with specific documentation to be submitted with the building permit application; C. Describes the tower's capacity, including the number and type of antennas it can accommodate; D. Includes an engineer's stamp, registration number, and signature; and E. Additional information necessary to evaluate the request. (2) For all commercial towers, a letter of intent committing the tower owner and his or her successors to allow the shared use of the tower if an additional user agrees in writing to meet reasonable terms and conditions for shared use; (3) If the tower exceeds 200 feet, a letter of approval from the Federal Aviation Administration (FAA); (4) A letter from the FAA if artificial lighting is deemed necessary; and (5) Recommendation for approval by the Municipal Airport Commission. Ordinance 16-0764 (Draft 11/14) Telecommunications Page 14 (T) Satellite Dishes. Satellite dishes greater than one meter in diameter shall be allowed only by a conditional use permit in all districts. Design plans shall include provisions for screening and shall be submitted with the conditional use permit application. (U) Small Cell Sites. (1) Small Cell Site Plan. A. Small Cell Submissions. The applicant shall submit a preliminary site plan to the City, for review and approval. The applicant shall also submit an application which shall include: (i) photographs or accurate renderings, including correct colors and exact dimensions, of each type of proposed small wireless facility; (ii) a statement signed by a professional engineer licensed in the State of Minnesota stating that the proposed facilities comply with all applicable Federal Communications Commission regulations, including, without limitation, regulations pertaining to the emission of radio frequency radiation; and (iii) such additional information as the planning director may reasonably require in order to determine whether the requirements of this section are met. The application and site plan for the communication small cell shall be approved only if the following minimum standards are met: 1. The communication small cells may encompass multiple sites. 2. The communication small cells shall be substantially concealed from view by means of painting, tinting, or use of camouflage or stealth materials to match the surface of the building or other structure to which they are affixed or by other suitable methods, such as by flush -mounting or integration into the design elements of the building or structure. 3. Electrical power and battery backup cabinets shall, to the extent practicable, be roof -mounted or otherwise located so as not to be visible from a public street or, where not practicable as determined by the City, such equipment shall be appropriately screened by landscaping or other means minimizing visibility from a public street. 4. The placement of small cells may be approved by the City, provided the antenna meets the requirements of this ordinance, and after submittal and approval of all permits, applications, fees and information identified in Section B of this ordinance. Small cell antennas on a public structure or existing structures are allowed in all districts by resolution approved by the City, without a conditional use permit. However, all antenna installations must comply with the requirements of this ordinance. 5. At such time that the communication small cell ceases to be used for communications purposes for three (3) consecutive months, the applicant shall remove the communication small cell from the property. If the applicant fails to remove the communication small cell within 30 days of written notice from the zoning administrator, the director of development and permits or designee, through his or her own agents or employees, shall be authorized to remove the Ordinance 16-0764 (Draft 11/14) Telecommunications Page 15 communication small cell and assess all charges incurred in such removal on the applicant. 6. Special requirements based on whether communication small cell is affixed to a building or pole: a) Building -mounted: 1). The communication small cell may be attached to any building that is at least twenty (20) feet in height as measured from the ground level; 2). When attached to such building, the communication small cell shall be affixed at least eighteen (18) feet in height as measured from the ground level. b) Pole -mounted: 1). The communication small cell shall be mounted on a pole that supports an athletic field or parking lot light, street light or utility line. Such pole shall be at least fifteen (15) feet in height as measured from the ground level. Note: fiberglass poles, poles for traffic lights or traffic signal systems cannot be used and are prohibited for the mounting of any antennas or telecommunications equipment; 2). Height Restrictions. All Small Cell Equipment installations shall be in compliance with height restrictions applicable to poles and other structures in certain overlay zoning districts. In all other zoning areas, Small Cell Equipment shall not be installed at a height exceeding thirty (30) feet; 3). The communication small cell shall not protrude outward more than two (2) feet from the pole on which it is mounted; 4). There shall be no more than one (1) communication small cell per pole; 5). The antenna size does not exceed 18 inches diameter and radio units do not exceed 3 square feet of surface area on a side. No more than 2 radio heads are allowed per pole.the a;.,metet: �r .;ath of the polo „ whieh it is metinted. 6). Security - construction for small cell sites on existing utility poles must be installed in a manner that will not allow the public to come into physical contact with the equipment or create injury. Equipment must be mounted securely and include electrical surge protection, safety cable connector locks, no sharp edges, or any other potential hazards. (1) Placement of Small Cell Technology on City Propert i : The following Standards shall apply for the placement of Small Cell Technology ' , of oo a on City property. Ordinance 16-0764 (Draft 11/14) Telecommunications Page 16 A. The City will determine whether the location (and any existing pole) identified by the applicant as a Small Cell Site is within the City Right -of -Way. If it is *et, the request would be denied. The use of public right-of-way for small cell equipment is not allowed in accordance with Chapter 90.03, Uses of Rights -of -waw Gell Site Appheafieff. B. In determining whether to allow the installation of a Small Cell Technology Wireless Support Structure on City propegy , the City shall consider the following factors and make a determination if it is appropriate: 1. Demonstrated need for the Small Cell Technologies within the geographic area requested by a radio propagation study, or other Citgpproved method, in order to deliver adequate service; 2. Proof that all co -location sites in the area of need are/were pursued and have been denied; or that there does not exist the ability to co -locate using existing structures. The Applicant must demonstrate all actions taken to achieve colocation. 3. The character of the area in which the Small Cell Technology Wireless Support Structure is requested, including evidence of surrounding properties and uses; 4. Stealth Technology, if any, proposed to be utilized by the Applicant, or proof that Stealth Technology is either: (a) unnecessary; or (b) cannot be used. 5. Proof that the proposed Small Cell Technology Wireless Support Structure is the minimal physical installation that will achieve the Applicant's goals. 6. The safety and aesthetic impact of any proposed Small Cell Technology Wireless Support Structure, related accessory equipment, and/or Equipment Compound. (2) Ownership of the Pole. The Lessor will determine the ownership of the pole identified for installation of Small Cell Equipment. (3) Site Eligibility. Lessor shall determine whether a requested City sit light pole or the location for the installation for a new pole is eligible as a Small Cell Site based on space availability or other considerations. In addition, Lessor must determine whether public safety considerations prevent eligibility of a Ci1y stfeet light pole as a Small Cell Site. Concerning a request to install a new pole, Lessor shall determine whether City policies and availability of City property_prevent the pole installation at the requested location. (4) Structural Capacity. For any proposed installation on an existing pole, the applicant must provide evidence that the pole has adequate structural capacity to carry the additional loading from the proposed installation. The City may retain the services of an independent technical expert at the applicant's expense to review, evaluate, and provide an opinion regarding the applicant's structural documentation. (5) Historic Preservation. All Small Cell Site installations on an historic building, site, or within an historic district shall be stealth installations subject to the review of the Minnesota State Historic Preservation Office (SHPO) in order to satisfy that the installations are compatible with the regulations applicable to the historic building, site or district. Lessee shall implement design concepts, and the use of camouflage or stealth materials, as necessary in order to achieve compliance with SHPO Ordinance 16-0764 (Draft 11/14) Telecommunications Page 17 review, the City and other applicable regulations as amended. Further, Lessee acknowledges that under City regulations, all installations on City property Publie Rights ef Way are subject to review by SHPO. Prior to submitting a Small Cell Site Application, Lessee shall meet with SHPO to discuss any potential design modifications appropriate for the installation. (6) Review Criteria. All Small Cell Site Applications requesting access to a City stfeet light pole must include a load bearing study to determine whether the attachment of Small Cell Equipment may proceed without pole modification or whether the installation will require pole re -enforcement or replacement. If pole re -enforcement or replacement is necessary, applicant shall provide engineering design and specification drawings demonstrating the proposed alteration to the pole. Engineering documents will be review to determine: A. compliance with contractual requirements under this Lease Agreement; B. no interference with City public safety radio system, traffic signal light system, or other communications components; C. inclusion of appropriate design of stealth components necessary to comply with historic preservation requirements or aesthetic design elements for downtown attachments; and D. compliance with City pole attachment regulations for stfeet light poles, including replacement of Utility electric meter with dual meters. (7) Determine Compliance with any other Applicable Requirements. As appropriate, the City or their designee shall require Lessee to make design modifications in order to comply with applicable contractual, regulatory, or legal requirements. Failure to make the requested design modifications shall result in an incomplete Small Cell Site Application, which may not be processed under this Lease Agreement. (8) Approval of Application. Upon finding that the Small Cell Site Application is complete and in compliance with all applicable requirements as outlined above, the City shall consider such Small Cell Site application. The approval of the Small Cell Site Application requesting to attach to a City light pole, or to install a new pole, shall authorize Lessee to proceed to obtain an excavation Permit from the City. Lessee shall comply with the requirements and pay all appropriate Minnesota standard promulgated ROW Permit fees. Upon obtaining a ROW use agreementRe t, Lessee may proceed to install the Small Cell Equipment in coordination with any affected City departments. Approval of a Small Cell Site Application related to the use of a utility pole, or a pole owned by any other third - party, shall authorize Lessee to proceed with attachment process applicable to the pole owner and in accordance with the pole owner's regulations proceed to obtain a ROW use agreement. Again, Lessee shall proceed with the Small Cell Equipment installation in coordination with any affected City departments. Upon completion of the installation, Lessee shall notify the City, or their designee, in writing and provide a picture of said installation to be included in the Small Cell Site Application records. (9) Repair of Public Right -of -Way. The tenant must repair, at its sole cost and expense, any damage (including, but not limited to, subsidence, cracking, erosion, collapse, weakening, or loss of lateral support) to City streets, sidewalks, walks, curbs, gutters, trees, parkways, street light poles, utility lines and systems, underground utility lines and systems, or sewer lines and systems, that results from any activity performed in connection with the permittee's installation, operation, or maintenance of a wireless telecommunications facility. In the event the tenant fails to complete said repair within Ordinance 16-0764 (Draft 11/14) Telecommunications Page 18 the number of days stated on a written notice from the City, the City may cause said repair to be completed and invoice the tenant for all costs incurred by the City as a result of such repair. The tenant must promptly pay any costs so invoiced. (V) EFFECTIVE DATE AND APPLICABILITY TO EXISTING FACILITIES. All Wireless Telecommunications Facilities existing on or before July 1, 2009, shall be allowed to continue as they presently exist, as legally permitted non -conforming uses. Such facilities shall be used or repaired without having to comply with the Ordinance. Any material modification, including changes that could result in interference, additional structural loading, or aesthetics of an existing Telecommunications Facility, will require review and permitting in compliance with this Ordinance. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and publication. HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Order Public Hearing & 1st Reading of Chapter 90.03 Uses of Rights-of-way Department: PW/Eng LICENSE SECTION Meeting Date: 11/22/2016 Application Complete N/A Contact: John Paulson/Kent Exner Agenda Item Type: Presenter: John Paulson Reviewed by Staff New Business Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Ordinance No. 16-0764. An Ordinance Amending Chapters 90.03 Pertaining to Uses of Public Rights-of-Way. Public rights-of-way are important. They serve the community as areas to place utilities and pedestrian ways, provide for roadway maintenance (such as for snow storage), and serve as a protective zone between roadways and private property and structures. In an effort to ensure rights-of-way are used for their intended purpose, City staff has been reviewing the appropriate use of these rights-of-way for small cell telecommunications. The changes recommended by City staff address: * Right-of-way use should be limited to existing utilities and would not allow small cell technology that can utilize other existing properties to serve the needs of cellular customers. A draft of the Ordinance is attached for your reference. City staff will be available to answer any questions. BOARD ACTION REQUESTED: Approve/Deny first reading or Ordinance 16-0765, an ordinance amending Chapters 90.03 and set second reading and Public Hearing for December 13th. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance 16-0765 (Draft 11/14) Streets and Sidewalks Page 1 Ordinance No. 16-0765 AN ORDINANCE AMENDING CHAPTER 90 (STREETS AND SIDEWALKS) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES AMENDING LANGUAGE IN SECTION 90.03 (OBSTRUCTIONS IN STREETS); THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Streets and Sidewalks Ordinance to add language in Section 90.03 of the City Code as follows: CHAPTER 90: STREETS AND SIDEWALKS Section 90.03 Obstructions in streets § 90.03 OBSTRUCTIONS IN STREETS. (A) Obstructions. It is a misdemeanor for any person to place, deposit, display or offer for sale, any fence, goods or other obstructions upon, over, across or under any street without first having obtained a written permit from the Council, and then only in compliance in all respects with the terms and conditions of that permit, and taking precautionary measures for the protection of the public. An electrical cord or device of any kind is hereby included, but not by way of limitation, within the definition of an obstruction. (B) Fires. It is a misdemeanor for any person to build or maintain a fire upon a street. (C) Dumping in streets. It is a misdemeanor for any person to throw or deposit in any street any nails, dirt, glass or glassware, cans, discarded cloth or clothing, metal scraps, garbage, leaves, grass or tree limbs, paper or paper products, shreds or rubbish, oil, grease or other petroleum products, or to empty any water containing salt or other injurious chemical thereon, except for leaves raked into the gutter line specifically for and in compliance with a municipal leaf pick up program. It is a violation of this section to haul any material of this type, inadequately enclosed or covered, thereby permitting the same to fall upon streets. It is also a violation of this section to place or store any building materials or waste resulting from building construction or demolition on any street without first having obtained a written permit from the Council. (D) Signs and other structures. It is a misdemeanor for any person to place or maintain a sign, advertisement or other structure in any street without first having obtained a written permit from the Council. In a district zoned for commercial or industrial enterprises, special permission allowing an applicant to erect and maintain signs overhanging the street may be granted upon Ordinance 16-0765 (Draft 11/14) Streets and Sidewalks Page 2 terms and conditions as may be set forth in the zoning or construction provisions in Title XV of this code of ordinances. (E) Placing snow or ice in a roadway or on a sidewalk. (1) It is a misdemeanor for any person not acting under a specific contract with the city, or without special permission from the City Administrator, to remove snow or ice from private property and place the same in any roadway. Snow or ice on driveways, sidewalks and the like shall not be pushed across traveled portions of roadways and may only be stored on private property or on rights -of- way adjacent to the private property. The city may assess the cost of removal of snow or ice against the affected property owner pursuant to the provisions of § 90.01(C) of this code. (2) Where permission is granted by the City Administrator, the person to whom that permission is granted shall be initially responsible for payment of all direct or indirect costs of removing the snow or ice from the street or sidewalk. If not paid, collection shall be by civil action or assessment against the benefitted property as any other special assessment. (F) Uses of rights-of-way. Purpose: Rights-of-way provide many public benefits, including providing for placement of utilities, roadway safety and maintenance, and access to and protection of private property. Therefore, the City of Hutchinson regulates utilization of rights- of-way to retain these and other public benefits of rights-of-way. (1) Permanent and semi-permanent fixtures in rights-of-way require a franchise from the City. Franchise agreements for permanent or semi-permanent fixtures must be approved by the City Council. Other uses of rights-of-way may be regulated by permit or ordinance as the Council sees fit. (2) Permanent and semi-permanent fixtures shall include, but are not limited to, the following: a. Fixtures that are affixed to the ground by posts or foundations. b. Fixtures not affixed to the ground, but of size, mass, and/or dimension that may adversely affect the public function of the right-of-way. c. Fixtures specifically exempt from the definition of permanent or semi-permanent fixtures include: i. Traffic control devices placed by a road authority, as defined by Minnesota Statutue 160.02. ii. Boulevard trees and landscaping features approved by a road authority. iii. Fixtures required to provide municipal utilities. Ordinance 16-0765 (Draft 11/14) Streets and Sidewalks Page 3 (3) Permanent and semi-permanent fixtures shall conform to the following requirements: a. After placement of a fixture, there shall remain at least six (6) feet of unobstructed sidewalk in commercial districts and four (4) feet of unobstructed sidewalk in residential and industrial districts where sidewalk exists. In all cases where trails exist, ten (10) feet of unobstructed trail shall remain. b. Fixtures shall not block any traffic control device and shall not exceed thirty (30) inches in height within the sight triangle area, defined as: that triangular area formed by the hypotenuse of measurements twenty-five (25) feet each direction from the intersection of corner property lines. A greater distance may be required as determined by the City. c. Fixtures shall not pose unreasonable safety hazards because of the type of materials, objects or property placed within rights-of-way. d. Fixtures shall not unreasonably restrict other necessary or beneficial uses of rights-of-way. e. Nothing herein shall prohibit: i. The repair of fixtures and related appurtenances placed within rights-of- way by existing franchisees, a road authority, or municipal utilities. ii. The placement of mailboxes approved by the United States Postal Service. iii. The placement of driveways and accesses to private property otherwise permitted. (4) Maintenance of rights-of-way. a. Work to maintain properties within rights-of-way is allowed by the City and franchisees, as governed by Code Section 90.04. b. Materials, objects or property may be placed in rights-of-way by the City or under permit from the City in association with community and special events. c. Landscape restoration by the City and franchisees shall consist of restoring disturbed areas within rights-of-way with turf grasses (5) Other uses of rights-of-way. a. No use of rights-of-way shall cause a nuisance, hazard, danger, or sight obstruction for any traffic, vehicles, pedestrians, or bicyclists using the right-of- Ordinance 16-0765 (Draft 11/14) Streets and Sidewalks Page 4 way. The City may at its discretion remove, or order to be removed, at the owners expense, any property causing such nuisance, hazard, danger or sign obstruction and/or require appropriate warnings be placed. b. The owner of property placed within rights-of-way shall be liable for any damage, theft, vandalism, etc. of any fixture, item, object or property placed within rights-of-way or any damage caused thereby. The owner of any such property so placed shall hold the City harmless in any claims therefor. (6) Small cell and telecommunications equipment prohibited a. Public rights-of-way shall not be used for the purpose of small cell and telecommunications equipment installations. The use of public rights-of-way for this purpose is limited to access of communications or power utilities that are authorized to exist in public right-of-way through agreement with the City. (G) Continuing violation. Each day that any person continues in violation of this section shall be a separate offense and punishable as such. (H) Condition. Before granting any permit under any of the provisions of this section, the Council may impose insurance or bonding conditions thereon as it, considering the projected danger to public or private property or to persons, deems proper for safeguarding those persons and property. The insurance or bond shall also protect the city from any suit, action or cause of action arising by reason of the obstruction. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and publication. HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: School Road & Roberts Road Trail Improvements Project Memorandum Department: PW/Eng LICENSE SECTION Meeting Date: 11/22/2016 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As required to receive project Federal Aid ($200,000 - Transportation Alternatives Program) funding, City staff has administered the preparation of a Project Memorandum document for MnDOT and FHWA consideration/approval. At this point, City staff would like to review this document (final draft to be provided at the meeting) and proposed project improvements with the City Council, and, hopefully, receive the Council's approval. Please note that this draft document has been reviewed by the City's Resource Allocation Committee and must be formally submitted before December 1, 2016. BOARD ACTION REQUESTED: Approval of Project Memorandum Document Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: .f R STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION and City of Hutchinson PROJECT MEMORANDUM AND SECTION 4(F) EVALUATION FOR SP 133-090-004 Minn Proj No. ROUTE NAME: School Road (MSAS 117) and Roberts Road (MSAS 116) FROM: Just South of the School Road Bridge (Br. No. 43614) over the South Fork Crow River TO: Roberts Road PROPOSED IMPROVEMENT: Construction of 0.81 miles of multi -use, non -motorized trail. Recommended: City of Hutchinson Engineer Date Reviewed and Recommended: ----------------------------------------------- ---------------------------- District State Aid Engineer Date Approved: State Aid Engineer Date Kittson Roseau Lake of the Woods Marshall Beltrami Koochiching Pennington Red Lake Cook St. Louis Lake Polk Itasca ar Norman sn.nnoma� u .a Cass Becker = V 3 Aitkin Carlton Otter Tail -- _ Pine School Road/Roberts Grant Morrison 3 Road Trail Project g Douglas v Y (SP 133-090-004) .I.tton. Stevens Pope Stearns enton Isentt City of Hutchinson, Sherburne McLeod County Swift noks hanaiyahl Meeker wr j Lac qqui Chipper §€r Parle Hennepin McLeod Ye1lowMedcine Renville carver swtt Dakota a Sibley Lyon Redwood collet Le Goodhue Sueur Rice Wabasha Brown m v Murray cott.mwmd vwmawn Blue vvasen Earth steel. Olmsted Winona c Rock Nobles Jackson Martin Faribauk Freebornouton Mower Fillmore H Project Memorandum SP 133-090-004 November 2016 STATE MAP Page 2 a 3 u�SW \0T1ER —FEET LME Bin SP 133-090-004 UWTY CALPEELL LAKE uEnd SP 133-090004 � Roberts � Park �� C D SHADY SCHOOL ROAD UNDERPASS ; PROPOSED afULn-USE '.. �. SW PATHWAY EXTENSION SCNIXX ROAD I\/\ ; T SGIOp. ROAD NWENTARYSCHOOL XUTCINN RIGH S rtr'..A XUlOHW50N LU CE UNE Iii 7fM 22 "ghway Section Tmminua) MIDDLE I Road ridge Mr. N . 4351 TRAIL SCHOOLv the Sou FodrCrow St yMot Road O _u S Roberts Road $ tt1 (Highway Section Terminus) � E:l 1 uus ROSERIS ROAD YULYUn�4 PATHWAY EXTENSION �I W WLn-USE PATHWAY SIDEWALK GRA ORAOEL TRAIL PMN �r �Aµ.N.� aE u ue' SK°a�4k' *A sclaa poAD sw AacA wP Yo scuF Flguro YULiI-USE PATHWAY EXTENSION AWWRAD m aL awaTuc re t-n-a.. 2 tWlttm xwc tte. Aa fib, 1. REPORT PURPOSE This Project Memorandum (PM) documents the need for the proposed improvement, environmental impacts and mitigation, and schedule, funding and design information. This documentation was prepared to demonstrate that the project does not have a significant environmental effect and is excluded from the requirement to prepare an EA or EIS in accordance with 23 CFR 771.115. Project Owner Name: Kent Exner, PE Title: City Engineer Address: 111 Hassan Street SE, Hutchinson, MN 55350 Phone: (320) 234-4212 Fax: (320) 234-4240 E-mail: kexner@ci.hutchinson.mn.us Project Manager Name: Bob Rogers, AICP Title: SEH Project Manager Address: 3535 Vadnais Center Drive, St. Paul, MN 55110 Phone: (651) 765-2945 Fax: (651) 490-2150 E-mail: brogers@sehinc.com Preparer Name: Samuel Turrentine, AICP Title: SEH Transportation Planner Address: 3535 Vadnais Center Drive, St. Paul, MN 55110 Phone: (651) 765-2983 Fax: (651) 490-2150 E-mail: sturrentine@sehinc.com 2. HIGHWAY SECTION DESCRIPTION The proposed multi -use trail implementation project is intended to address missing pedestrian (including handicap vehicle and roller -type device users) infrastructure along School Road and Roberts Road as well as to encourage and accommodate safe bicycling for all types of bicyclists (e.g., advanced', basic2, and children3). 1 Experienced bicyclists who use their bicycle as they would a motor vehicle. Z Casual or new adult and teenage bicyclists who are less willing or able to operate in motor vehicle traffic without provisions such as bike lanes or paved shoulders or roads with lower speeds and motorized vehicle traffic volume. 3 Teenage or younger who bike on their own or with supervision. Project Memorandum SP 133-090-004 November 2016 Page 4 Children cyclists, in particular, often need additional accommodation in residential areas near schools and parks; these are the predominant land uses within the study area. Roberts Park is a 38.2 -acre community park that is located directly north of Roberts Road, just west of School Road. Hutchinson Senior High School (grades 9-12, with an enrollment of over 900 students) is located in the southeast quadrant of School Road and Roberts Road. Existing non -motorized facilities within the study area include striped bicycle lanes along School Road and Roberts Road (east of School Road only) and several discontinuous sidewalk and multi -use trail segments, as defined below. • Along the west side of School Road, north of Stoney Point Road • Along the south side of Roberts Road adjacent to Hutchinson Senior High School, between School Road and Alan Street • Along the north side of Roberts Road, east of Stoney Point Road • Along the east side of School Road, south of Roberts Road No sidewalks, trails, or designated on -street bicycle facilities exist along Roberts Road to Roberts Park. The project area is located within a previously disturbed urban right-of-way. Note to MnDOT Reviewers: M 2017, the City will be reconstructing School Road from the south end of the South Fork Crow River Bridge to approximately 300 feet south of Roberts Road and rehabilitating Roberts Road from approximately the Roberts Park entrance to Alan Street. Both of these (non-federal) projects should be substantially coMplete by early September 2017. Construction of the federally -funded trail project (SP 133-090-004) will commence immediately following substantial completion of the roadway projects. While the City intends to let these individual projects at approximately the same, time, they will not be combined into one letting for construction. Overall, the projects are fully compatible. It should also be noted that the existing striped bicycle lanes along School Road and Roberts Road will be removed as part of the roadway prefects. Route Designation or Name: School Road (MSAS 117) and Roberts Road (MSAS 116) Project Memorandum SP 133-090-004 November 2016 Page 5 Highway Section Termini The logical termini for the proposed project are identified below. School Road (MSAS 117) From: Trunk Highway 7/Trunk Highway 22 on the north To: Roberts Road on the south Combined Length: 2,314 linear feet of new multi -use, non -motorized trail Functional Class: Minor Arterial Number of Vehicle Lanes: 2 ADT: 7,200 Posted Speed: 30 mph Roberts Road (MSAS 116) From: Roberts Park entrance road on the west To: School Road on the east Combined Length: 1,942 linear feet of new multi -use, non -motorized trail Functional Class: Major Collector (east of School Road, MSAS 116) and Minor Collector (west of School Road) Number of Vehicle Lanes: 2 ADT: 2,300 (east of School Road) Posted Speed: 30 mph See additional 'existing condition' elements description in the Design Study Section. Unusual Traffic or Road / Facility Use: None Horizontal/Vertical Alignment: Winding & Relatively Flat Adjacent Land Use: Residential, Institutional, and Parkland Bridge Crossing(s): None; the northern project terminus begins just south of the School Road Bridge (Br. No. 43514) over the South Fork Crow River. Railroad Crossing Location: No Airport Proximity: No Traffic Signal(s): No Project Memorandum SP 133-090-004 November 2016 Page 6 3. PROJECT PURPOSE AND NEED Purpose/Objectives The purpose of the proposed action is to: • Enhance pedestrian safety by completing gaps, extending the City's multi -use trail system, and enhancing pedestrian awareness; • Promote a bikeway network with continuity and consistency and options for bicyclists with varying skills and experience; and • Encourage non -motorized transportation use in accordance with the City's 2012 Transportation Plan. Need/Deficiencies There are substantial deficiencies in the City's sidewalk system along School Road and Roberts Road. Currently, there are segments of the sidewalk system that dead end. There are also portions without sidewalks and other areas that have several gaps. Additionally, many of the pedestrian curb ramps in the project area do not meet current ADA/PROWAG guidelines. Furthermore, bicyclists' skills, confidence, and preferences vary considerably. Some bicyclists are comfortable riding anywhere they are legally allowed to operate, including space shared with motorized vehicles. Some bicyclists prefer to use roadways that provide space separated from motorists. Although children may be confident bicyclists and have some level of bicycle handling skills, they most often do not have the experience of adults nor the training or background in traffic laws necessary to operate safely on the road. Although the existing on -street facilities (striped bike lanes) have worked well for experienced bicyclists, many people in the community have indicated that they are not comfortable using the system, and many have expressed safety concerns for use by inexperienced riders. 4. ALTERNATIVES No Build Alternative The No Build Alternative would involve no improvements being made. The No Build Alternative was not recommended because it would not address the need for the project which is to remedy identified deficiencies in the City's non - motorized transportation system and to improve usability. Preferred Alternative The project will construct 0.81 miles of multi -use, non -motorized trail along the west side of School Road from the South Fork Crow River Bridge on the north to Roberts Road on the south and along the north side of Roberts Road from the Roberts Park entrance road on the west to School Road on the east. See Appendix A for the preliminary layout and proposed typical sections. Project Memorandum SP 133-090-004 November 2016 Page 7 Design/Construction Alternatives A 10 -foot wide boulevard between the trail and street was considered in accordance with the City's trail design guidelines but is not being carried forward into the project due to greater impacts on private property. To minimize impacts, the proposed boulevard width has been reduced to five feet. Location Alternatives No location alternatives were considered for this project. Bridge Alternatives None 5. PROJECT CONSTRUCTION COSTS AND FUNDING SUMMARY Estimated Project Construction Costs Trail Construction Costs: $255,840 Total Estimated Construction Costs: $255,840 Anticipated Funding Federal TAP Funds: $200,000 City Funds: $55,840 STIP Details STIP Document Years: 2017-2020 STIP Project Year: 2017 STIP Sequence Number: 1157 STIP Federal Funding Amount: $200,000 STIP Estimate Construction Cost: $2,000,000 * Note to MnDOT Reviewers: The project's description in the 2017-2020 STIP incorrectly states that this project is tied to SAP 133-117-014 (hence, the high project construction cost estimate in the 2017-2020 STIP). 6. PROJECT SCHEDULE Project Memo: Public Hearing: Right of Way Acquisition: Plans, Specs and Estimate Bid Opening: Desired Construction Start: Future Stages or Improvements: Project Memorandum SP 133-090-004 November 2016 December 2016 Early December 2016 None February 2017 April 2017 September 2017 None Page 8 7. PUBLIC INVOLVEMENT Public Information Meetings Due to the nature of the proposed improvements, no public informational meetings have been held to date. Coordination with the traveling public and adjacent property owners will occur before and during the project's construction. Please note that the Hutchinson City Council reviewed and formally approved the associated Transportation Alternatives program grant application during their meeting on January 28, 2014. Also, the City Council formally reviewed and approved the final draft of this Project Memorandum document during their meeting on November 22, 2016. Public Hearing Meetings A public hearing is planned for early December 2016. Other Meetings Contact has been initiated with adjacent landowners. To date, some one-on- one property owner discussions with the City have occurred. 8. SOCIAL, ECONOMIC AND ENVIRONMENTAL (SEE) IMPACTS Section 4(f) of the Transportation Act of 1966 The proposed project requires encroachment onto Roberts Park. This Section 4(f) property is owned and under the jurisdiction of the City of Hutchinson. Figure 1 in Appendix A shows the proposed project in relation to the city park boundaries. The relatively minor impacts to the park include tree plantings, limited grading matches, and a formal stormwater outfall to address existing drainage. The proposed project is an independent bikeway/walkway project covered by the bikeway/walkway Negative Declaration statement. The City of Hutchinson believes the project is acceptable and consistent with the designated use of the Section 4(f) property and that all possible planning to minimize harm has been accomplished in the location and design of the bikeway/walkway facility. The Hutchinson Parks and Recreation Department letter can be found in Appendix B. Section 6(f) of the Land and Water Conservation Fund Act of 1965 The project will not impact Section 6(f) lands or properties. Section 106 of the National Historic Preservation Act of 1966 The MnDOT Cultural Resources Unit (CRU) has determined there are "No Historic Properties Affected" within the Area of Potential Effect (APE). The CRU determination letter can be found in Appendix B. Project Memorandum SP 133-090-004 November 2016 Page 9 Endangered Species Act of 1973 Available information regarding reported occurrences of rare, threatened, and endangered (RT&E) species or critical habitats in proximity to the proposed alignment was obtained from the MnDOT Office of Environmental Stewardship (OES) for federally -listed species. As a result, this project will have no effect on threatened and endangered species or critical habitat. See the attached letter from MnDOT OES for federally -listed species in Appendix C. Right -Of -Way This project will not require permanent right of way acquisitions, permanent or temporary easements, changes in access, or relocations, and has a low risk of hazardous materials involvement. Hazardous Materials Potential for impacts from contaminated properties has been considered, but because of the project location and nature of the planned work, there is little potential for encountering contaminated materials. Any potentially contaminated materials encountered during construction will be handled and treated in accordance with applicable state and federal regulations. The project will not require bridge or building demolition/relocation. Farmland Protection Policy Act Of 1981 The project will not involve the acquisition of farmland. Air Quality The project will not significantly impact air quality. Highway Traffic Noise The project is not a Type 1 project. Procedures for the abatement of highway traffic noise do not apply in accordance with 23 CFR 772. Construction Noise Construction noise has been considered and no impact is anticipated. Night construction activities are not anticipated. Floodplain Management The project will not encroach into a floodplain. Wetland Protection The project will not encroach in a wetland. Project Memorandum SP 133-090-004 November 2016 Page 10 Section 404 of the Clean Water Act (CWA) The project will not involve placement of fill into waters of the U.S. (defined in 33CFR 328). Water Pollution / MPCA--NPDES The construction activities will disturb one or more acre of land area (including clearing, grading, & excavation). A Phase II National Pollutant Discharge Elimination System (NPDES) permit is required. The permit will be submitted to MnDOT State Aid prior to project authorization, and a Stormwater Pollution Prevention Plan (SWPPP) will be included in the construction plan package. This project will minimally increase the existing impervious surface area and associated runoff. The drainage patterns will remain unchanged as the construction activity will take place in existing road right-of-way. Environmental Justice The purpose of Executive Order 12898 is to identify, address, and avoid disproportionately high and adverse human health or environmental effects on minority and low income populations. Based on the nature and location of the project, which includes non -motorized transportation improvements within existing road right-of-way, there are no anticipated Environmental Justice concerns on this project. State Environmental Review (MEQB) The project has been determined to be an exemption category project in accordance with current Minnesota Rules, Part 4410.4600, Subp. 14. Controversy The project is not anticipated to be controversial. Federal Action Determination Statement Based on the environmental study in accordance with 23 CFR 771.117, it is determined that the proposed improvement is a Class II Action (categorical exclusion) anticipated to have no foreseeable change on the quality of the human environment. 9. AGENCY COORDINATION County Coordination None Municipal Coordination The City of Hutchinson is the proposer of this project. MnDNR Natural Heritaae and Non -Game Research Proaram The MnDNR Ecological Service Division was contacted regarding the potential for encountering State Threatened & Endangered Species. A search of the Project Memorandum SP 133-090-004 November 2016 Page 11 MnDNR Natural Heritage Information System including the Rare Features database (Biotics) covered an area within approximately one -mile of the proposed project. Based on this review, the MnDNR replied that there are no rare features that have been documented within the search area. The MnDNR response letter can be found in Appendix C. Permits Required Permits that are required for the proposed project are listed in Table 1. i ame -i - rermirs Kequirea Agency Permits or Agreements REQ'D USACE Section 404 No Coast Guard No DNR—Water Appropriation No DNR—Public Waters No MPCA—NPDES Yes MPGA—Section 401 No Watershed District No Wetland Conservation Act 1 BSWR No Railroad No Other No MPCA-NPDES Permit Status / Date Received To Be Submitted 10. DESIGN STUDY The project will be designed in accordance with the FHWA-MnDOT Stewardship Agreement. For this project, the following design standards are applicable. State Aid Geometric Design Standards 8820.9995 State Aid Minimum Bicycle Path Standards Other Specifications and Guidelines MnDOT Bikeway Facility Design Manual (March 2007) Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) AASHTO Guide for the Planning, Design, and Operation of Pedestrian Facilities, July 2004 Americans with Disabilities Act (ADA) Project Memorandum SP 133-090-004 November 2016 Page 12 BIKE PATH DATA Design Element Existing Condition Proposed Design Required Bike Path Type N/A Off -Road Two Way 8 ft min. Multi -Use Path Width, ft N/A loft Path Surfacing N/A Bituminous 2 ft Shoulder Width, ft N/A 2 ft Shoulder Surfacing N/A Turf 2 ft Clear Zone, ft N/A 2 ft Minimum From Edge of Trail Inslope, rise:run N/A 1:4,11:2 maximum 1:2 Max Design Speed, mph N/A 20 mph 20 mph Maximum Grade, % N/A Less than 5.0 percent wherever possible 8.3 percent max Vertical Clearance, ft N/A N/A 10 Roadway Lighting, Type N/A Yes (16' fiber glass pole with a decorative fixture) Landscaping No Nothing Unusual Nothing Unusual Nothing Unusual Signing No Pavement Marking No 11. Traffic During Construction The proposed construction work will be accomplished behind the roadway curb. So other than shoulder and parking lane restrictions, traffic disturbances will be minimal. Project Memorandum SP 133-090-004 November 2016 Page 13 12. Design Exceptions The proposed project meets State Aid Rules, there are no design exceptions required for this project. 13. Safety Enhancements Beneficiaries of the project will include pedestrians, bicyclists and other users (including handicap vehicle and roller -type device users) in the immediate area since the trail improvements are anticipated to improve mobility and safety conditions. 14. Other Work Tied to this Contract or Additional Phases No additional work will be added to this contract. There are no other phases related to this project. Please note that the letting and construction of this project will be closely coordinated with the adjacent School Road & Roberts Road Reconstruction project (as discussed in greater detail on page 5 of this document). List of Appendices Appendix A Preliminary Layout and Proposed Typical Section Appendix B Section 4(f) Project Concurrence Letter Appendix C Section 106 Correspondence Appendix D MnDNR Natural Heritage & Non -Game Research Program Correspondence MnDOT OES Threatened and Endangered Species Letter Project Memorandum SP 133-090-004 November 2016 Page 14 Appendix A Preliminary Layout and Proposed Typical Section ROBERTS PARK i 0 -*7,j- --- --�J-- - 16+00 14.00 .00 - -r---- �-- _ _- F---- ---- _ 77 µ I ---------- _---------------,------- - _ �``- _ < - -�\ - MAW en m bi—wrYT MiLi iRErN9 Wv kfI NI; d1LY ll[E16ED ROBERTS ROAD CONSTRUCTION LIMITS DESOM W. Rw rRDrtssaxu Emom mm n@ urs a 111E Y ov 1fMES0TA �� 1 STATE PROJECT NO. XXX -XXX -XXX a ARRx014n Rr: RE SCALE Fwr aox.,,uer: oA,E: a+wrED RAL1E ff„m„ E>nx, ur. ft IM LETTING NO. X CITY PROJECT XX -XX I I 1 12 =1.00 —e------4— — — — — —_-- 19.00 'moi "*00 — 21.00 13-00 -- uwls o \ BARLEY ST sw MANM !r: 101 alone prcci AIILL�leN90eiAMu�MAT i PAW ucfi�o � ROBERTS ROAD CONSTRUCTION UNITS OM MED W. ea ea0rraloMK EMOeNEFA OMOEM 111E LAWS a< A sTAM Ov M IMA ,�OY0 Mi DAM x -M -U STATE PROJECT NO. XXX -XXX -XXX ScAu FW or rnntEO xwE: imwT. E10eER eac Ma S�YI LETTING NO. X CITY PROJECT XX -XX 12 N I - #1401 - #1395 #1301 cowsmu�maw� � ! I owns _ T- ----- r _. 2++00 23+00 2e+00 27cQOumrrs co 4 } 28+OD I 2G+00 -- HARVEST ST ' JACKSON S7 ° o y —ITr o—ircei a m�i9or . 1"AT i Aw D TAY uC ROBERTS ROAD CONSTRUCTION LIMITS �—��J oEsoKm �, rBar>�aaxu ExowEEB uBxB nc ups a 1KE 57A1E a YBNESOTA iEE7a APvao\ED BF. KE 9WAlURE DALE: STATE PROJECT NO. XXX—XXX—XXX scuE or rft= MWL aEKmr fa„ uc, Ba } LETTING NO. X CITY PROJECT XX—XX 12 29.00 I SCHOOL RD #1245#1235 - #1225 I I �CONS�7RUC110N 1 I 30,06) .0 O 32400 Q R+00 0 O O O • O' COONS1RU0110N� O _ _ _ _ umrm p LAKEMEW LN ``-' O N 0 MCMI W. 101 I YY T 9NERN9011 NID Tlni I IW DULr lllf//SED Mom er KM vxarEssloluu MR uwxR n1E uMs 0FA FT T a 1� MWA Cay dt RORERTS ROAD CONSTRUCTION LIMITS 4 AIPRO m ew KE STATE PROJECT NO. XXX—XXX—XXX �� a �olunlec: Dole PRIM � rEr2rau clnae m mm LETTING NO. X CITY PROJECT XX—XX I 1 1 12 TT1 o J � I 1 1 MCMI W. 101 I YY T 9NERN9011 NID Tlni I IW DULr lllf//SED Mom er KM vxarEssloluu MR uwxR n1E uMs 0FA FT T a 1� MWA Cay dt RORERTS ROAD CONSTRUCTION LIMITS 4 AIPRO m ew KE STATE PROJECT NO. XXX—XXX—XXX �� a �olunlec: Dole PRIM � rEr2rau clnae m mm LETTING NO. X CITY PROJECT XX—XX I 1 1 12 SCHOOL RD i [C'm LAM MUMN ho WIDD 35+00 57+00 35+00 39+00 0 0 \-CCNSTRV"ON 0 um"S 0 MAU ft. m NM DATE BENSONS I Nmtm CENw'f AT 7M PLAN WAS PREPARED By ME OR ON W1 I AM A I&Y uNDEB MY M-1 SUFAW rROBERTS 4T%NMVA RO ROAD CONSTRUCTION UVITS SHM DESWED ft K. SO PROFESSMAL E40NM Um" OF 7w C MY 5 APPROVED Or. KE %awl STATE PROJECT NO. XXX-XXX-XXX SCALE 1 FEET or 1 SIONAWRL. DAM X-XX-= NO. X 12 ARNIM NAME- LIC. NO, SM LETTING CITY PROJECT XX-XX N BOULDER ST STONEY POINT q r RD --rte I ; i 1 I JBtOp ro100 -- 41.00 42+00 43+00 M.00 O O \ � LRAl147 DRAM BM m No, BY DATE RE" MB 1 1El1EBY DINTfY TNAT iM18 RAN WAS FWAIIM BY M�E1 �OjR�D RRarEssallu° flIW1� 11NOR n"NDc THAT IDf A BTAIE UW OR OMMA My� ROBERT$ ROAD CONSTRUCTION LIMITS 6 APPR04E0 O' KE 9olATURE DATE. &;a--" STATE PROJECT NO. XXX-XXX-XXX �� a rRBITEo MANE; 1oaaM ad uc. Mm am LETTING NO. X CITY PROJECT XX-XX 12 N ALAN ST o� o 7 rCONS1RUCTIp1 ° ( ® IS oo M+DO z,.Do---`--- +B+oO w+oo 7.23 o �77777-77 TUmTs . ¢ a NO, BY DATE REVISIONS 1 NDIEBr CERTIFY iNAT TIES RAN WAS PREPARED Br ME OR DRAW B UNDER Mr DEEm suRERrgSIppNIT AND THAT I w A DM Y ROBERTS ROAD CONSTRUCTION LIMITS SHEET DEWRD BP NN PRDFT35gNAL ENONEFR um 711E uws OF TIE SATE OF NNNESOTA p �� �o �o AMM WEEJ � STATE PROJECT N0. XXX—XXX—XXX �—® OF SIMAML- DATE 1-n-Y% FRMM NAME NP SIM E uc. ND, }M LETTING NO. X CITY PROJECT XX—XX 12 caamucnON inns D ,s+oo L �nO O s+D ------�_____ 1'.00 0 - --- --- -- - o -- ---- LONsmucnan -- ;OuLDER STs tsc# sse# o STONEY POINT M I RD Il DRAT' SM. Kw DESKM W 101 iKonr �v owcei su�ixiPs ai ,woiiui i ,w oui r`ucoaEo SCHOOL ROAD SW CONSTRUCTION LIAiRS PEOFESIOMAL ExpNEER DKDER TIE uws oP TE STATE a< IENNE40TACay APPROVED BY: 9,OWTATE DATE KE STATE PROJECT NO. XXX -XXX -XXX SCALE lor PREITED wRE: KO/TON E,D,,, 1k. Ka 1 LETTING N. X CITY PROJECT XX -XX 12 `*m - ' \ #310 ° OONSIRUCTMwins e - Z.Do 12;00 i ALANST a I n ae \\\ LEWIS AVE \ I I DRAM °" IN u/oui sir pp[�T susai uo THAT i uT� ouLr ucu+go %MVI SCHOOL ROAD SW CONSTRUCTION LIMITSSMEET DESUM Im. m %tQESSIg1AL ETIpNEER IMNER THE UTZ C Ti STATE OF MWIEMWVA APPROVED ft KE STATE PROJECT NO. XXX -XXX -XXX ® a 9g1ATINE: DATE- TRIM NAME: NENmN Anne = NO, LETTING NO. X CITY PROJECT XX -XX 12 - K M 0 o _ LWM ��' �- _ _��•� m+00 17+00 15+00 m.00 I x.00w+10.91 "— ��� � --- - --- --- - - -,'mow,"^- ----- ---- 1 j LUIS ucnar oris DmonDRAW Y' - NDG YY ONECf 9MERM9'�011 NO .Q I A pULY 11L9{4D �� SCHOOL ROA D SW CONSTRUCTION LIMITS ocsiaKEO � � apa�a �00s uxoex nrt uws a n[ soh a w�sot� sw KE smug Doh STATE PROJECT NO. XXX -XXX -XXX ® a x-�n-n rRwym Kurt: KmoK ¢arta u0. NO. am LETTING NO. X CITY PROJECT XX -XX 12 RDBERTS RD DRAWN —1-1oA� rsWsorn nWmr wIm inAr ins rLIW wAs PIEPARED wr IIE �owI5Ep �*DnIEK WY DWEC1 SURmWSaw AtD T AT w A D KY E OF IIZMTA SCHOOL ROAD SW CONSTRUCTION UNITS SIEET DESIGNED Dr. Kw vWatisslalu EKan¢W uWDEK TIE LAWS a TIE STAT: D m APPROVED Br. KE STATE PROJECT NO. XXX -XXX -XXX SCALE a 9oNATRlE: DAIS x-lOt-Yx PRNIED WwE: naa WA LIC. NO. } LETTING NO. X CITY PROJECT XX -XX 12 I @ LAKEVIEW LANE X410 N fA�N5mUCTION 0 Y I ' I I II 0 ' .-- _ �_ \ - _ -- 10100 - —y- ��\ _ 9+0 ;-� a+oo - est OONSIRUCTM MRS I SCHOOL RD / DRA,W sr, m N0. BY DATE REVO0NS BY WE OR My SCHOOL SCHOOL ROAD SW CONSTRUCTION UNITS 9 u�oER W o11Ett wllENrsoN wo nUr I u� VA' 6Nag0 T oEtiaoxm sr. NN w ENONEew uNOEN ixE uws a nE st�tE a NNNEsou NPRO Ey B. NE ugh: x-�-� STATE PROJECT NO. XXX-XXX-XXX ® a PRO= NME •ENreu ENNtN m Na y� LETTING N0. X CITY PROJECT XX-XX 12 TYPICAL SECTION SCHOOL ROAD / ROBERTS ROAD TRAIL DETAIL A 5' 10' -1.50% I 1:4 INPLACE DETAIL A 8618 CURB AND GUTTER TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK (SPWEA230B) SPEC 2360 8" AGGREGATE BASE (CV) CLASS 5 SPEC 2211 GEOTEXTILE FABRIC TYPE V. SPEC 3733 ON COMPACTED SUBGRADE SPEC 2105 AND 2112 Appendix B Section 4(0 Project Concurrence Letter November 21, 2016 RE: School Road/Roberts Road Trail Project Memorandum SP 133-090-004 Hutchinson City Park/Section 4(f) Impacts Kent Exner, PE City of Hutchinson Engineer 111 Hassan Street SE Hutchinson, MN 55350 Dear Mr. Exner: As you know, the City of Hutchinson is proposing to construct 0.81 miles of multi -use, non -motorized trail along the west side of School Road from the South Fork Crow River Bridge on the north to Roberts Road on the south and along the north side of Roberts Road from the Roberts Park entrance road on the west to School Road on the east. The improvements are discussed and evaluated in the School Road/Roberts Road Trail Project Memorandum (PM). No significant social, economic, or environmental impacts are anticipated. The proposed project is an independent bikeway/walkway project covered by the bikeway/walkway Negative Declaration statement. The purpose of the School Road/Roberts Road Trail Project is to: Enhance pedestrian safety by completing gaps, extending the City's multi -use trail system, and enhancing pedestrian awareness; Promote a bikeway network with continuity and consistency and options for bicyclists with varying skills and experience; and Encourage non -motorized transportation use in accordance with the City's 2012 Transportation Plan. As stated in the PM, there are substantial deficiencies in the City's sidewalk system along School Road and Roberts Road. Currently, there are segments of the sidewalk system that dead end. There are also portions without sidewalks and other areas that have several gaps. Additionally, many of the pedestrian curb ramps in the project area do not meet current ADA/PROWAG guidelines. Furthermore, bicyclists' skills, confidence, and preferences vary considerably. Some bicyclists are comfortable riding anywhere they are legally allowed to operate, including space shared with motorized vehicles. Some bicyclists prefer to use roadways that provide space separated from motorists. Although children may be confident bicyclists and have some level of bicycle handling skills, they most often do not have the experience of adults nor the training or background in traffic laws necessary to operate safely on the road. Although the existing on -street facilities (striped bike lanes) have worked well for experienced bicyclists, many people in the community have indicated that they are not comfortable using the system, and many have expressed safety concerns for use by inexperienced riders. As stated in the PM, the proposed project will require minor encroachment onto one park described below which has been established and maintained primarily for active recreation, open space, and similar purposes. The park is owned or under the jurisdiction of the City of Hutchinson. Kent Exner, PE November 21, 2016 Page 2 Roberts Park Roberts Park is a 38.2 -acre community park that is located directly north of Roberts Road, just west of School Road. As depicted on the Preliminary Layout in the PM, the project's construction limits extend into the park. The relatively minor impacts to the park include tree plantings, limited grading matches, and a formal stormwater outfall to address existing drainage. The impacts to the Section 4(f) property have been minimized to the greatest extent feasible. The impacts that are proposed are minimal and occur in a mostly undeveloped area which is currently not useable for recreational purposes. No recreational functions or facilities (existing or planned) will be impacted by the proposed project. Mitigation for the impacts to the Section 4(f) property includes restoration of the land to an equal or improved condition. As noted above, the Negative Declaration/4(f) statement by the Federal Highway Administration dated May 23, 1977 for bikeway/walkways applies to the proposed action. The City of Hutchinson believes the project is acceptable and consistent with the designated use of the Section 4(f) property and that all possible planning to minimize harm has been accomplished in the location and design of the bikeway/walkway facility. If you have any questions or require additional information please feel free to contact me at (320) 234- 5637. Sincerely, Dolf Moon Hutchinson Director of Parks, Recreation & Community Education c: Samuel Turrentine, SEH Appendix C Section 106 Correspondence �weeo�i �P Minnesota Department of Transportation Office of Environmental Stewardship Office Tel: (651) 366-4291 Mail Stop 620 Fax: (651) 366-3603 395 John Ireland Boulevard St. Paul, MN 55155-1800 August 15, 2016 Bob Rogers SEH Inc. 3535 Vadnais Center Drive Saint Paul, MN 55110 Re: S.P. 133-090-004 Reconstruct School Road and Roberts Road, City of Hutchinson, McLeod County Dear Mr. Rogers, We have reviewed the above -referenced undertaking pursuant to our FHWA- delegated responsibilities for compliance with Section 106 of the National Historic Preservation Act, as amended (36 CFR 800), and as per the terms of the applicable Programmatic Agreements between the FHWA and the Minnesota State Historic Preservation Office (SHPO). The Section 106 review fulfills MnDOT's responsibilities under the Minnesota Historic Sites Act (MS 138.665-.666), the Field Archaeology Act of Minnesota (MS 138.40); and the Private Cemeteries Act (MS 307.08, Subd. 9 and 10). The project proposes to reconstruct School Road from the south end of the South Fork Crow River Bridge to just south of Roberts Road. This section of School Road will be narrowed to allow for the construction of a 10' wide trail on the west side of the roadway. At the intersection of School Road and Roberts Road the trail will continue west along the north side of Roberts Road to the Roberts Park entrance road. Pavement rehabilitation/resurfacing is also proposed along Roberts Road from approximately McDonald Drive on the west to Boulder Street on the east. All work is proposed to occur within existing road right of way. Based on our existing programmatic agreements with various tribal groups, there are no tribes that want to be consulted on projects in this area of the state and/or projects with the proposed scope of work. The area of potential effects (APE) for direct effects of the project consists of the proposed construction area. There are no known archaeological sites in the APE. Much of the APE has been disturbed by previous roadway construction. The APE has low potential for containing unidentified significant archaelogical resoures. The APE for indirect effects of the project consist of properites adjacent to the proposed project. There are no eligible or potentially -eligible buildings or structures in the APE. The finding of this office is that there will be no historic properties affected by the project as currently proposed. If the project scope changes, please provide our office with the revised information and we will conduct an additional review. Sincerely, Ren6e Hutter Barnes, Historian Cultural Resources Unit cc: MnDOT CRU Project File Appendix D MnDNR Natural Heritage & Non -Game Research Program Correspondence MnDOT OES Threatened and Endangered Species Letter Minnesota Department of Natural Resources Division of Ecological and Water Resources, Box 25 500 Lafayette Road 1KSt. Paul, Minnesota 55155-4025 MND R Phone: (651) 259-5091 E-mail: samantha.bump@state.mn.us October 4, 2016 Correspondence # ERDB 20170120 Mr. Bob Rogers Short Elliott Hendrickson, Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 RE: Natural Heritage Review of the proposed School Rd/Roberts Rd Trail & Rehab; T116N R30W Sections 1 & 2; McLeod County Dear Mr. Rogers, As requested, the Minnesota Natural Heritage Information System (NHIS) has been queried to determine if any rare species or other significant natural features are known to occur within an approximate one -mile radius of the proposed project. Based on this query, there are no known occurrences of rare features in the area searched. The Natural Heritage Information System (NHIS), a collection of databases that contains information about Minnesota's rare natural features, is maintained by the Division of Ecological and Water Resources, Department of Natural Resources. The NHIS is continually updated as new information becomes available, and is the most complete source of data on Minnesota's rare or otherwise significant species, native plant communities, and other natural features. However, the NHIS is not an exhaustive inventory and thus does not represent all of the occurrences of rare features within the state. Therefore, ecologically significant features for which we have no records may exist within the project area. If additional information becomes available regarding rare features in the vicinity of the project, further review may be necessary. For environmental review purposes, the results of this Natural Heritage Review are valid for one year; the results are only valid for the project location (noted above) and the project description provided on the NHIS Data Request Form. Please contact me if project details change or for an updated review if construction has not occurred within one year. The Natural Heritage Review does not constitute review or approval by the Department of Natural Resources as a whole. Instead, it identifies issues regarding known occurrences of rare features and potential effects to these rare features. To determine whether there are other natural resource concerns associated with the proposed project, please contact your DNR Regional Environmental Assessment Ecologist (contact information available at http://www.dnr.state.mn.us/eco/ereview/erp reeioncontacts.html). Please be aware that additional site assessments or review may be required. www.mndnr.gov AN EQUAL OPPORTUNITY EMPLOYER Thank you for consulting us on this matter, and for your interest in preserving Minnesota's rare natural resources. An invoice will be mailed to you under separate cover. Sincerely, S�avna�JLw;F�u�-_. Samantha Bump Natural Heritage Review Specialist Page 2 of 6 --J� Fw: SP 133-090-004, ESA (Section 7) - No Effect Determination SEH Bob Rogers to: Samuel Turrentine 09/21/201603:25 PM FYI, Robert Rogers, AICP I Associate I Senior Planner SEH Inc. 13535 Vadnais Center Drive I St. Paul, MN 55110-5196 651.765.2945 direct 1651.490.2000 main www.sehinc.com SEH—Building a Better World for All of USTM APlease consider the environment before printing this e-mail. ---- Forwarded by Bob Rogers/seh on 09/21/2016 03:25 PM ----- From: "Smith, Christopher E (DOT)" <Christopher. E.Smith @state. mn. us> To: Bob Rogers <brogers@sehinc.com> Cc: "Reihl, Gary (DOT)" <gary.reihl@state.mn.us>, "Roshell, Lynnette (DOT)" <lynnette.roshell@state.mn.us> Date: 09/21/2016 02:19 PM Subject: SP 133-090-004, ESA (Section 7) - No Effect Determination No Effect Determination S.P. 133-090-004, School and Roberts roads Hutchinson, McLeod County, Minnesota Description: The project proposes to reconstruct School Road from the south end of the South Fork Crow River Bridge to just south of Roberts Road. This section of School Road will be narrowed to allow for the construction of a 10' wide trail on the west side of the roadway. At the intersection of School Road and Roberts Road the trail will continue west along the north side of Roberts Road to the Roberts Park entrance road. Pavement rehabilitation/resurfacing is also proposed along Roberts Road from approximately McDonald Drive on the west to Boulder Street on the east. All work is proposed to occur within existing road right of way. In response to your request, the above referenced action has been reviewed for potential effect to federally -listed threatened, endangered, proposed, candidate species and listed critical habitat As a result of this review, a determination of No Effect has been made. Federally -Listed Species/Designated Critical Habitat in the Action Area Section 7 of Endangered Species Act of 1973, as amended (Act), requires each Federal agency to review any action that it funds, authorizes or carries out to determine whether it may affect threatened, endangered, proposed species, or listed critical habitat. Federal agencies (or their designated representatives) must consult with the U.S. Fish and Wildlife Service (Service) if any such effects may occur as a result of their actions. Consultation with the Service is not necessary if the proposed action will not directly or indirectly affect listed species or critical habitat If a federal agency finds that an action will have no effect on listed species or critical habitat, it should maintain a written record of that finding that includes the supporting rationale. According to the official County Distribution of Minnesota's Federally -Listed Threatened, Endangered. Proposed. and Candidate Species list (revised in August 2016), maintained by the Service, the project county is within the distribution range of the following Revised August 2016 Myotis alis Potential Impacts to Northern Long -Eared Bat Habitat Amount of Tree Removal Anticipated Potential Impacts to NLEB Hibernacula Bridge/Box Culvert Work Involy( Approximately 50 boulevard trees — unsuitable habitat. None Anticipated None Anticipated Based on the information that you provided and the nature of the activities proposed. MnDOT on behalf of the FHWA, has made a determination of No Effect for the above referenced project. No further action under Section 7 of the Act is required. However, if information becomes available indicating that federally -listed species or designated critical habitat may be affected. please contact this office and consultation with the Service will be initiated if necessa Please contact me if there are any questions or concerns. Thank you, Christopher E. Smith, M.Sc., CWB(& Wildlife Ecologist I Office of Environmental Stewardship Minnesota Department of Transportation 395 John Ireland Blvd., MS 620 Saint Paul, MN 55155 E-mail: Christopher. E.Smith(o)state.mn.us Phone: 651-366-3605 The Minnesota Department of Transportation invites you to take our two -minute survey to help us improve our services. MnDOT External Customer Survey Thank you for telling us about your experience HRA HUTCHINSON HOUSING AND RE QEVE LOP M ENT AVTHORPTY Regular Board Meeting Tuesday, October 18, 2016, 7:00 AM Minutes CALL TO ORDER: Vice Chairman Steve Jensen called the meeting to order. Members Present: Gary Forcier, LouAnn Holmquist, and Renee Lynn Johnson Kotlarz. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 20, 2016 LouAnn Holmquist moved to approve the Minutes of the regular board meeting as written. Gary Forcier seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Renee Lynn Johnson Kotlarz moved to approve the City Center General Fund payments of $18,512.10 for checks 8789 to 8798. LouAnn Holmquist seconded and the motion carried unanimously. b. Renee Lynn Johnson Kotlarz moved to approve the City Center September 30, 2016 Financial Reports. LouAnn Holmquist seconded and the motion carried unanimously. c. LouAnn Holmquist moved to approve the Park Towers operating account payments of $51,567.55 for checks 13740 to 13773 and approval of Park Towers Security Account payments of $241.25 for check 1550. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. d. Renee Lynn Johnson Kotlarz moved to approve the August 2016 Park Towers financial statements. LouAnn Holmquist seconded and the motion carried unanimously. e. Renee Lynn Johnson Kotlarz moved to approve the Resolution #2016-16 to Void Checks 1530 and 1532 for Park Towers Security Deposit Account and 13717 and 13719 Park Towers Operating Account. LouAnn Holmquist seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report — 99% occupied. Apartment 215 will be kept vacant so it can be converted into the handicapped accessible unit required by HUD. b. FYI the Park Towers' October Newsletter. c. Jean Ward reviewed with the Board the final eligibility calculation for 2016 operating subsidy $112,417 at 82% proration = $92,182 compared to budget of $98,400. d. Gary Forcier moved to go out to bid for the replacement of 2 water heaters estimated at up to $25,000. LouAnn Holmquist seconded and the motion carried unanimously. 5. CRV FUNDING AWARD Jean Ward reviewed with the Board the CRVIImpact award. 6. OTHER COMMUNICATIONS a. Jean Ward reviewed with the Board the new Federal Regulation - HOTMA-notice and guidance to follow from HUD b. FYI 2014 POHP Application Summary c. FYI Housing Authority Insurance Group Low Loss Achievement Award for general liability claims October 18, 2016 Minutes Page 1 of 2 d. FYI City council approval 9-28-2016 Rental Rehab target area e. FYI City council approval 9-28-2016 for TIF development agreement assignment from Highfield Apartments to Minnwest Bank f. FYI Housing data for September 30, 2016 g. Working with Engan Architects to prepare bid packet for 2016 CFP project -conversion of apartment 215 to handicapped accessible unit (required by HUD) h. RFP for audit services due November 11, 2016 i. Recertifications in progress at Park Towers 7. ADJOURNMENT Gary Forcier moved to adjourn and LouAnn Holmquist seconded. There being no other business, Vice Chairman Steve Jensen declared the meeting adjourned. Recorded by .lean Ward, HRA Executive Director Gary Forcier, Secretary/Treasurer October l8, 2016 Minutes Page 2 of 2 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, October 18, 2016 5:30 p.m. 1. CALL TO ORDER 5:32 P.M. The October 18, 2016 Planning Commission meeting was called to order by Chair Hantge at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner Kalenberg, Commissioner Norton, Commissioner Arndt, Commissioner Wick, Commissioner Forcier, and Commissioner Fahey. Also present were Dan Jochum, City Planner, Kent Exner, City Engineer, Marc Sebora, City Attorney, and Andrea Schwartz, City Permit Technician. 2. PLEDGE OF ALLEGIANCE 3. WELCOMEING OATH OF OFFICE Jessica Forcier 4. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED September 20, 2016. Motion by Commissioner Fahey, Second by Commissioner Arndt. Motion approved. Motion to Approve — Motion to Reject 5. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR THE OPERATION OF AN ASSISTED LIVING FACILITY IN AN R-2 ZONING DISTRICT LOCATED AT 225 SHADY RIDGE RD NW. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission's packets. Mr. Jochum stated the need for the permit because the facility was closed for more than one year, the old permit had expired. There will be no physical change to interior or exterior of the building. The facility will have all licensing. Mr. Jochum showed the commissioners the issue of hard surface in the city right- of-way. The west portion of the existing parking lot will need to be returned to turf in the boulevard area and the 5 foot setback. The existing parking lot will Minutes Hutchinson Planning Commission October 18, 2016 Page 2 lose 4 parking spaces. There should still be adequate parking space for employees and visitors. Jan Sutter, 312 Connecticut St NW, Hutchinson, questioned security. She is concerned about adequate parking. If there is not enough parking in the lot are public allowed to park on the street? Dan replied yes. Jeff Kreig 9401 Trenton Ln N, Maple Grove, addressed the security issue. There is no need or issue for dedicated security. Motion by Kalenberg, second by Arndt to close hearing at 5:43 p.m. Motion by Commissioner Fahey to approve with 6 Staff recommendations. Second by Kalenberg. Motion approved. Item will be on City Council consent agenda on 10/25/2016. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject B. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR CONSTRUCTION OF A DRIVE THROUGH AUTOMATIC TELLER MACHINE (ATM) IN A C-4 ZONING DISTRICT LOCATED AT 1060 HIGHWAY 15 S. Dan Jochum, City Planner, addressed the Commission. John Rodeberg, SEH, gave an overview of the project on behalf of Novation Credit Union. Mr. Rodeberg explained the traffic flow (south to north). There will be islands on all ends to help with traffic. Peak traffic is Friday at noon hour. Lane is designed for 4 vehicles at a time. Commissioner Arndt asked how this will affect Jay Malone Motors tent sales. This should help confine and control traffic at this time. Mr. Jochum reviewed the application as documented in the Commission's packets. Mr. Jochum noted that ATM's are allowed in a C-4 zone. The City will need to locate and have updated record of the utilities in this area. Water main is close to ATM machine. Commissioner Arndt questioned adequate parking for the mall when we have other operations going. (Garden Center, Jay Malone). Dan replied that there is adequate parking. The mall has more parking than they need. Commissioner Kalenberg asked if there is any lighting Minutes Hutchinson Planning Commission October 18, 2016 Page 3 Todd Brandel, 1267 Denver Ave SE, Hutchinson (Novation Representative), stated this is under a parking lot light Motion by Fahey Second by Arndt to close public hearing at 5:56 p.m. Motion by Commissioner Kalenberg to recommend approval with the Staff recommendations 1-5, Second by Commissioner Fahey. Motion approved. Item will be on City Council consent agenda 10/25/2016. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 6. NEW BUSINESS 7. UNFINISHED BUSINESS 8. COMMUNICATION FROM STAFF A. Upcoming Meetings Dan Jochum noted that one application has been received for the November Planning Commission meeting. 9. ADJOURNMENT Motion by Commissioner Arndt, Second by Commissioner Kalenberg to adjourn at 5:58 p.m. HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: October 2016 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 11/22/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the October Financial Reports for the general fund and enterprise funds. Also attached is the October Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2016 2016 2015 2016 ACTUALS 2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT DESCRIPTION OCTOBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - 2,280,967 4,581,035 2,300,068 49.8 2,316,431 4,491,446 51.6 Other Taxes 61,260 219,901 272,000 52,099 80.8 198,979 257,500 77.3 Licenses & Permits 37,580 246,894 271,500 24,606 90.9 289,325 267,900 108.0 Intergovernmental Revenue 8,404 1,286,371 1,284,330 (2,041) 100.2 1,224,093 1,225,766 99.9 Charges for Services 142,219 1,581,473 2,350,666 769,193 67.3 1,287,934 2,031,070 63.4 Miscellaneous Revenues 4,329 148,227 291,300 143,073 50.9 430,464 666,225 64.6 Transfers -In 118,197 1,215,335 2,332,404 1,117, 069 52.1 1,153, 720 2,160, 537 53.4 Fines & forfeitures 2,795 34,068 55,000 20,932 61.9 36,662 55,000 66.7 Capital Contributions - - 25,000 25,000 - - 25,000 - TOTAL REVENUES 374,783 7,013,235 11,463,235 4,450,000 61.2 6,937,606 11,180,444 62.1 Wages & Benefits 751,666 6,196, 385 7,595,480 1,399,095 81.6 6,142, 053 7,491,996 82.0 Supplies 59,058 485,288 770,593 285,305 63.0 517,768 782,636 66.2 Services & Charges 139,594 2,007,020 2,461,936 454,916 81.5 1,902,764 2,303,346 82.6 Miscellaneous Expenses 38,533 227,733 525,226 297,493 43.4 236,589 498,116 47.5 Transfers -Out - 99,755 100,000 245 99.8 96,850 96,850 100.0 Capital Outlay 980 6,004 10,000 3,996 60.0 192,564 192,058 100.3 TOTAL EXPENDITURES 989,831 9,022,185 11,463,235 2,441,050 78.7 9,088,588 11,365,002 80.0 NET REVENUE (615,048) (2,008,949) - 2,008,949 (2,150,982) (184,558) DESCRIPTION REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2016 2016 ACTUALS OCTOBER YTD General Fund Exoense by Deoartment 2016 2015 2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 3,027.87 27,493.53 44,290.00 16,796.47 62.1 31,690.69 46,380.00 68.3 City Administrator 35,026.57 321,169.68 430,251.00 109,081.32 74.6 290,616.35 410,458.00 70.8 Elections 119.31 5,118.89 15,950.00 10,831.11 32.1 5,603.84 7,378.00 76.0 Finance Department 22,322.92 294,467.60 361,468.00 67,000.40 81.5 307,818.37 428,830.00 71.8 Motor Vehicle 15,911.78 176,791.75 203,836.00 27,044.25 86.7 149,297.21 184,836.00 80.8 Assessing - 60,952.50 60,911.00 (41.50) 100.1 60,910.50 60,911.00 100.0 Legal 18, 952.43 219, 995.13 288,193.00 68,197.87 76.3 217,138.36 243, 497.00 89.2 Planning 31,896.70 109,895.52 149,972.00 40,076.48 73.3 119,286.06 145,943.00 81.7 Information Services 29,667.43 378,140.04 504,738.00 126,597.96 74.9 335,801.46 414,288.00 81.1 City Hall Building 7,738.58 88,149.20 131,322.00 43,172.80 67.1 76,517.14 95,343.00 80.3 Police Department 250,649.82 2,473,800.11 3,062,565.00 588,764.89 80.8 2,406,521.14 3,072,077.00 78.3 Hospital Security 23,472.23 229,750.42 293,886.00 64,135.58 78.2 221,946.77 291,299.00 76.2 Emergency Management 3,823.61 9,208.86 12,800.00 3,591.14 71.9 5,408.57 14,388.00 37.6 Safety Committee - 8,600.16 9,500.00 899.84 90.5 7,956.35 9,590.00 83.0 Fire Department 40,266.23 251,254.76 306,733.00 55,478.24 81.9 240,034.87 292,199.00 82.1 Protective Inspections (734.50) 181,422.28 227,556.00 46,133.72 79.7 206,893.82 233,248.00 88.7 Engineering 30,828.59 321,212.66 402,714.00 81,501.34 79.8 321,527.07 452,058.00 71.1 Streets & Alleys 98, 334.12 1,170, 264.36 1, 517, 341.00 347, 076.64 77.1 1,155,148.05 1, 409, 089.00 82.0 Park/Recreation Administration 16,665.99 193,710.87 222,323.00 28,612.13 87.1 192,884.61 223,966.00 86.1 Recreation 15,608.03 180,247.64 234,397.00 54,149.36 76.9 185,892.64 222,940.00 83.4 Senior Citizen Center 4,533.33 67,091.05 83,747.00 16,655.95 80.1 68,614.90 74,795.00 91.7 Civic Arena 26, 750.26 234, 582.54 323, 727.00 89,144.46 72.5 235, 736.28 324, 826.00 72.6 Park Department 60,828.46 735,632.27 852,751.00 117,118.73 86.3 719,650.67 839,821.00 85.7 Recreation Building & Pool 8,373.34 129,228.05 170,818.00 41,589.95 75.7 172,758.95 188,732.00 91.5 Events Center 17,289.90 191,836.06 243,017.00 51,180.94 78.9 182,421.00 234,707.00 77.7 Evergreen Building 2,121.36 17,960.72 25,450.00 7,489.28 70.6 8,979.58 12,688.00 70.8 Library 3,517.55 156,751.16 206,365.00 49,613.84 76.0 199,295.19 198,724.00 100.3 Cemetery 14,490.41 120,539.50 130,785.00 10,245.50 92.2 286,179.97 301,398.00 95.0 Airport (266.65) 67,957.05 104,635.00 36,677.95 64.9 76,632.70 107,159.00 71.5 Unallocated General Expense 208,615.76 598,960.24 841,194.00 242,233.76 71.2 599,424.82 823,434.00 72.8 TOTAL EXPENDITURES 989,831 9,022,185 11,463,235 2,441,050 78.7 9,088,588 11,365,002 80.0 DESCRIPTION Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2016 2016 ACTUALS OCTOBER YTD 2016 2015 2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 455,499 4,811,863 5,870,000 1,058,137 82.0 4,704,647 5,697,000 82.6 41 547 1,000 453 54.7 1,782 1,000 178.2 455,540 4,812,411 5,871,000 1,058,590 82.0 4,706,429 5,698,000 82.6 343,781 3,645,468 4,398,810 753,342 82.9 3,524,899 4,271,071 82.5 42,656 452,423 568,211 115,788 79.6 431,417 521,408 82.7 1,804 16,549 17,400 851 95.1 15,101 16,600 91.0 14,609 169,850 198,350 28,500 85.6 161,063 196,793 81.8 - 3,901 5,650 1,750 69.0 3,900 5,500 70.9 - - 475,000 475,000 - - 465,000 - - 9,685 20,000 10,315 48.4 1,319 27,000 4.9 - - 80,200 80,200 - - 82,075 - - - 128,055 128,055 - - 128,305 - 402,850 4,297,874 5,891,676 1,593,802 72.9 4,137, 699 5,713,752 72.4 52,690 514,536 (20,676) (535,212) 568,730 (15,752) DESCRIPTION Water Fund REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2016 2016 ACTUALS OCTOBER YTD 2016 2015 2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Sales 191,321 1,961,880 2,306,000 344,120 85.1 2,026,346 2,300,000 88.1 Local Sales Tax 63,678 394,254 685,000 290,746 57.6 447,774 725,000 61.8 Intergovernmental Revenue - 500 - (500) - - - - Charges for Services 1,677 57,875 50,000 (7,875) 115.8 47,601 50,000 95.2 Miscellaneous Revenues 1,989 15,335 85,000 69,665 18.0 28,880 84,153 34.3 TOTAL REVENUES 258,666 2,429,844 3,126,000 696,156 77.7 2,550,602 3,159,153 80.7 Wages & Benefits 36,997 387,155 479,983 92,828 80.7 345,820 500,766 69.1 Supplies 5,017 96,302 122,400 26,098 78.7 114,013 123,250 92.5 Services & Charges 20,488 394,188 507,350 113,162 77.7 383,813 457,724 83.9 Miscellaneous Expenses 943 11,619 13,500 1,881 86.1 10,507 16,700 62.9 Transfers -Out - - 43,145 43,145 - - 43,145 - CapitalOutlay 389,481 436,846 250,000 (186,846) 174.7 642,330 543,750 118.1 Depreciation Expense - - 1,150,000 1,150,000 - - 1,104,000 - Debt Service - 1,262,363 1,408,611 146,248 89.6 1,156,890 1,312,414 88.1 TOTAL EXPENDITURES 452,925 2,588,473 3,974,989 1,386,516 65.1 2,653,373 4,101,749 64.7 NET of REVENUES & EXPENDITURES (194,259) (158,629) (848,989) (690,360) (102,772) (942,596) DESCRIPTION Sewer Fund REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2016 2016 ACTUALS OCTOBER YTD 2016 2015 2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Sales 262,105 2,682,476 3,233,000 550,524 83.0 2,802,592 3,215,000 87.2 Local Sales Tax 63,678 394,254 685,000 290,746 57.6 447,774 725,000 61.8 Licenses & Permits - 5,200 7,000 1,800 74.3 6,100 7,000 87.1 Charges for Services - 1,295 4,000 2,705 32.4 3,584 4,000 89.6 Miscellaneous Revenues 2,233 18,850 97,000 78,150 19.4 17,044 89,153 19.1 TOTAL REVENUES 328,016 3,102,076 4,026,000 923,924 77.1 3,277,094 4,040,153 81.1 Wages & Benefits 43,965 501,111 622,085 120,974 80.6 460,568 679,626 67.8 Supplies 15,170 154,324 236,100 81,776 65.4 157,077 249,300 63.0 Services & Charges 39,110 659,244 742,550 83,306 88.8 562,861 762,511 73.8 Miscellaneous Expenses 421 30,944 24,500 (6,444) 126.3 21,496 24,000 89.6 Transfers -Out - - 43,145 43,145 - - 43,145 - CapitalOutlay - 276,930 350,000 73,070 79.1 1,313,324 691,250 190.0 Depreciation Expense - - 1,530,000 1,530,000 - - 1,495,000 - Debt Service - 1,439,408 1,568,854 129,446 91.7 1,379,639 1,573,470 87.7 TOTAL EXPENDITURES 98,666 3,061,961 5,117,234 2,055,273 59.8 3,894,965 5,518,302 70.6 NET of REVENUES & EXPENDITURES 229,350 40,115 (1,091,234) (1,131,349) (617,871) (1,478,149) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2016 DESCRIPTION Refuse Fund Sales Intergovernmental Revenue Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2016 ACTUALS OCTOBER YTD 2016 2015 2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 98,842 972,747 1,149, 500 176,753 84.6 954,000 1,133, 700 84.1 3,267 9,167 12,500 3,334 73.3 5,795 12,500 46.4 575 5,232 2,500 (2,732) 209.3 2,235 2,500 89.4 102,684 987,145 1,164,500 177,355 84.8 962,029 1,148,700 83.7 19,869 140,041 190,804 50,763 73.4 132,530 179,288 73.9 4,908 33,290 62,400 29,110 53.3 50,100 65,400 76.6 54,335 522,537 704,727 182,190 74.1 527,385 702,650 75.1 351 3,062 3,750 688 81.7 7,910 3,250 243.4 - - 55,000 55,000 - - 55,000 - 40,214 76,974 95,000 18,026 81.0 75,083 159,418 47.1 - - 124,000 124,000 - - 131,500 - - 23,124 24,260 1,136 95.3 1,003 24,261 4.1 119,679 799,030 1,259,941 460,911 63.4 794,011 1,320,767 60.1 (16,995) 188,115 (95,441) (283,556) 168,018 (172,067) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2016 DESCRIPTION Compost Fund Sales Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2016 ACTUALS OCTOBER YTD 2016 2015 2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 31,648 1,992,354 1,636,796 (355, 558) 121.7 2,971,006 2,729,160 108.9 3,340 15,366 58,500 43,134 26.3 19,512 58,500 33.4 1,068 35,385 6,000 (29, 385) 589.8 4,106 6,000 68.4 36,056 2,043,105 1,701,296 (341,809) 120.1 2,994,623 2,793,660 107.2 22,620 1,290,372 1,117, 265 (173,107) 115.5 2,021,094 2,357,500 85.7 (49,325) (367,004) (525,746) (158,742) 69.8 (798,415) (1,054,568) 75.7 42,586 458,084 559,899 101,815 81.8 599,122 797,164 75.2 9,805 70,366 70,257 (109) 100.2 97,348 154,500 63.0 12,389 193,339 188,573 (4,766) 102.5 216,894 344,350 63.0 200 6,493 13,500 7,007 48.1 40,071 13,500 296.8 - - 110,000 110,000 - - 110,000 - 55,990 213,152 150,000 (63,152) 142.1 81,981 250,000 32.8 - - 134,000 134,000 - - 142,600 - 94,265 1,864,802 1,817,748 (47,054) 102.6 2,258,095 3,115,046 72.5 (58,209) 178,303 (116,452) (294,755) 736,528 (321,386) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2016 DESCRIPTION Storm Water Utilit Sales Licenses & Permits Charges for Services Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2016 ACTUALS OCTOBER YTD 2016 2015 2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 71,871 718,268 857,367 139,099 83.8 662,621 790,200 83.9 1,270 4,170 - (4,170) - 4,312 - - - - - - - 630 - - 649 6,296 5,500 (796) 114.5 2,381 6,000 39.7 73,789 728,735 862,867 134,132 84.5 669,944 796,200 84.1 18,137 187,160 243,986 56,826 76.7 119,038 241,318 49.3 1,825 11,476 43,925 32,449 26.1 16,248 34,175 47.5 35,513 136,318 164,100 27,782 83.1 112,802 146,350 77.1 128 8,750 11,250 2,500 77.8 9,221 11,250 82.0 - - 120,000 120,000 - - 128,000 - - - 133,000 133,000 - - 116,000 - - 145,633 150,850 9,867 93.5 144,863 193,992 70.2 55,602 489,336 867,111 382,425 56.4 402,172 871,085 46.2 18,187 239,398 (4,244) (248,292) 267,772 (74,885) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING OCTOBER 31, 2016 DESCRIPTION HATS Ooeration Intergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -In TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Capital Outlay TOTAL EXPENDITURES 0I4t6 MNA140l01*F.11 1»NU]kiI]:7*9 2016 ACTUALS OCTOBER YTD 2016 2015 2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 46,050 182,911 156,045 (26, 866) 117.2 138,722 151,500 91.6 21,924 190,294 530,000 339,706 35.9 239,746 546,000 43.9 96 953 3,150 2,197 30.2 6,158 3,250 189.5 - 99,755 99,755 - 100.0 96,850 96,850 100.0 68,070 473,913 788,950 315,037 60.1 481,475 797,600 60.4 16,859 41,701 59,470 17,769 70.1 51,718 57,898 89.3 31,218 192,035 528,600 336,565 36.3 223,360 546,925 40.8 7,466 110,186 161,200 51,014 68.4 137,913 159,700 86.4 25 25 5,171 5,146 0.5 60 6,550 0.9 - - 33,600 33,600 - 22,950 26,527 86.5 55,568 343,947 788,041 444,094 43.6 436,001 797,600 54.7 12,501 129,966 909 (129,057) 45,474 - N Executive summary as of October 31, 2016 Asset allocation review Value on % of 10/31/2016 ($) portfolio A Cash 1,729,808.78 12.19 Cash 1,729,808.78 12.19 B Fixed Income 12,455,784.98 87.81 us 12,215,539.10 86.11 International 240,245.88 1.70 C Equity 0.00 0.00 D Commodities 0.00 0.00 E Non -Traditional 0.00 0.00 F Other 0.00 0.00 Total Portfolio 14,185,593.77 100% Balanced mutual funds are allocated in the 'Other' category Equity sector analysis Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Expected cash flow $ Thousands 52 43 35 26 17 9 0 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct 2016 2017 2017 0 Taxable income Total taxable income: $191,033.82 Total expected cash flow: $191,033.82 Cash flows displayed account for known events such as maturities and mandatory puts. Credit quality of bond holdings Value on % of Effective credit rating Issues 10/31/2016 ($) port. A Aaa/AAA/AAA 5 2,845,686.33 22.80 B Aa/AA/AA 4 2,055,044.58 16.44 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 32 7,555,054.07 60.76 G Not rated 0 0.00 0.00 Total 41 $12,455,784.98 100% AW_ A row— B Report created on: November 01, 2016 Page 1 of 3 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. as of October 31, 2016 Bond overview Total quantity 12,294,000 Total market value $12,400,036.61 Total accrued interest $55,748.37 Total market value plus accrued interest $12,455,784.98 Total estimated annual bond interest $214,025.75 Average coupon 1.75% Average current yield 1.73% Average yield to maturity 1.20% Average yield to worst 1.20% Average modified duration 2.75 Average effective maturity 3.43 Credit quality of bond holdings Value on % of Effective credit rating Issues 10/31/2016 ($) port. A Aaa/AAA/AAA 5 2,845,686.33 22.80 B Aa/AA/AA 4 2,055,044.58 16.44 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 32 7,555,054.07 60.76 G Not rated 0 0.00 0.00 Total 41 $12,455,784.98 100% Investment type allocation Investment type Taxable ($) Tax-exempt / deferred ($) Total ($) % of bond port. Certificates of deposit 7,555,054.07 0.00 7,555,054.07 60.65 Municipals 3,058,115.83 0.00 3,058,115.83 24.55 U.S. federal agencies 1,842,615.08 0.00 1,842,615.08 14.79 Total $12,455,784.98 $0.00 $12,455,784.98 100% Bond maturity schedule $ Millions 3.0 2.5 19.2% 16.1 2.0 13.9% 12.6% 12.0% 1.5 10.0% 8.1 1.0 5.8% 0.5 1.9 0.0 % I � 0.0% 0.0% 0.0% 0.0 0.0 N- 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2027 + Other 0 Effective maturity schedule Cash, mutual funds and some preferred securities are not included. Report created on: November 01, 2016 Page 1 of 2 N as of October 31, 2016 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. Summary of bond holdings Maturity Year Issues Quantity Est. annual income ($) Current Yield to yield (%) maturity (%) Yield to Modified worst (%) duration Adjusted cost basis ($) Unrealized gain/loss ($) Mkt. value ($) % of bond portfolio maturi 2016 3 720,000 6,960.00 0.97% 0.57 % 0.57 % 0.06 720,000 194.40 722,505.96 - 5.s1 % 16.18% 19.21% % 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2017 7 1,996,000 49,308.75 2.46% 0.72 % 0.72 % 0.46 2,082,522.83 -76,465.30 2,017,759.531 2018 7 1,716,000 19,119.00 1.11% 0.75 % 0.75 % 1.48 1,716,000 9,175.32 1,728,003.111-13.91% 2019 6 1,527,000 31,745.50 2.03% 1.27 % 1.27 % 2.80 1,534,485 28,370.46 1,573,299.881-12.6% 2020 5 1,480,000 23,680.00 1.58% 1.25 % 1.25 % 3.54 1,479,995 17,754.15 1,505,265.071-12.08/ 2021 6 2,380,000 28,455.00 1.19% 1.41 % 1.41 % 4.45 1,879,100 503,065.90 2,388,001.431 2022 4 1,235,000 21,357.50 1.71% 1.81 % 1.81 % 5.32 1,232,125 13,473.05 1,250,459.201-10.05 2023 0 0 NA NA NA 2024 2 1,000,000 28,000.00 2.76% 2.60 % 2.60 % 6.97 1,013,345 555.00 1,024,150.001-8.18% 2025 1 240,000 5,400.00 2.19% NA NA NA 240,000 6,340.80 246,340.8011.99% 2026 0 0 NA NA NA 2027 0 0 NA NA NA 2028 0 0 NA NA NA 2029 0 0 NA NA NA 2030 0 0 NA NA NA 2031 0 0 NA NA NA 2032 0 0 NA NA NA 2033 0 0 NA NA NA 2034 0 0 NA NA NA 2035 0 0 NA NA NA 2036 0 0 NA NA NA 2037 0 0 NA NA NA 2038 0 0 NA NA NA 2039 0 0 NA NA NA 2040 0 0 NA NA NA 2041 0 0 NA NA NA 2042 0 0 NA NA NA 2043 0 0 NA NA NA 2044 0 0 NA NA NA 2045 0 0 NA NA NA 2045+ 0 0 NA NA NA Other 0 0 NA NA NA Total 41 12,294,000 $214,025.75 1.73% 1.20% 1.20% 2.75 $11,897,572.83 $502,463.78 $12,455,784.98 Report created on: November 01, 2016 Page 1 of 7 N Bond holdings - as of October 31, 2016 (continued) Details of bond holdings Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: November 01, 2016 Page 2 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. 12,294,000 1.75% 04/04/2020 NA $214,025.75 1.20% 2.75 $11,897,572.83 NA $12,400,036.61 100% Total Bond Portfolio 1.73% 1.20% $502,463.78 $55,748.37 $12,455,784.98 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2016 BMW BANK NORTH AME UT US CD 240,000 0.95% 11/14/2016 2,280.00 0.58% 0.04 240,000.00 100.014 240,033.60 1.94% RT 00.9500% MAT 11/14/16 0.95% 0.58% 33.60 1,061.92 FIXED RATE CD /UT CAPITAL ONE BANK U VA US RT CD 240,000 1.00% 11/14/2016 2,400.00 0.63% 0.04 240,000.00 100.014 240,033.60 1.94% 01.0000% MAT 11/14/16 FIXED 1.00% 0.63% 33.60 1,130.96 RATE CD /VA FIRSTBANK P R SANT PR RT CD 240,000 0.95% 12/12/2016 2,280.00 0.49% 0.11 240,000.00 100.053 240,127.20 1.94% 00.9500% MAT 12/12/16 FIXED 0.95% 0.49% 127.20 118.69 RATE CD /PR Total 2016 720,000 0.97% 11/24/2016 $6,960.00 0.57% 0.06 $720,000.00 $720,194.40 5.81% 0.97% 0.57% $194.40 $2,311.56 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2017 MASSACHUSETTS DEPT TRANS Aa3/AA-/NR 500,000 2.41% 01/01/2017 12,040.00 0.70% 0.17 524,500.00 100.283 501,415.00 4.04% TAX SR B RV BE/R/ 2.408 NR/NR/NR 2.40% 0.70% -23,085.00 4,013.33 010117 DTD 113011 /MA FED FARM CREDIT BANK 04.875 Aaa/AAA/AA+ 431,000 4.88% 01/17/2017 21,011.25 0.37% 0.21 493,022.83 100.950 435,094.50 3.51% % DUE 011717 DTD 010907 FC NR/NR/NR 4.83% 0.37% -57,928.33 6,069.92 07172007 STATE BK INDIA NY US RT CD 248,000 2.00% 04/27/2017 4,960.00 0.57% 0.49 248,000.00 100.695 249,723.60 2.01% 02.0000% MAT 04/27/17 FIXED 1.99% 0.57% 1,723.60 54.36 RATE CD /NY COMENITY BANK DE US RT CD 200,000 1.15% 06/19/2017 2,300.00 1.99% 0.63 200,000.00 99.469 198,938.00 1.60% 01.1500% MAT 06/19/17 FIXED 1.16% 1.99% -1,062.00 176.44 RATE JUMBO CD /DE GE CAP RETAIL BK UT US RT CD 247,000 1.75% 08/03/2017 4,322.50 0.61% 0.75 247,000.00 100.859 249,121.73 2.01% 01.7500% MAT 08/03/17 FIXED 1.74% 0.61% 2,121.73 1,042.14 RATE CD /UT Report created on: November 01, 2016 Page 2 of 7 N Bond holdings - as of October 31, 2016 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Total 2018 1,716,000 1.11% 04/30/2018 $19,119.00 0.75% 1.48 $1,716,000.00 $1,725,175.32 13.91% 1.11% 0.75% $9,175.32 $2,827.79 Report created on: November 01, 2016 Page 3 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2017 GOLDMAN SACHS BK U UT US CD 130,000 1.75% 08/03/2017 2,275.00 0.61% 0.75 130,000.00 100.859 131,116.70 1.06% RT 01.7500% MAT 08/03/17 1.74% 0.61% 1,116.70 168.29 FIXED RATE CD /UT SUN NATL BK NJ US RT CD 240,000 1.00% 10/03/2017 2,400.00 0.71% 0.92 240,000.00 100.270 240,648.00 1.94% 01.0000% MAT 10/03/17 FIXED 1.00% 0.71% 648.00 177.53 RATE CD /NJ Total 2017 1,996,000 2.47% 04/20/2017 $49,308.75 0.72% 0.46 $2,082,522.83 $2,006,057.53 16.18% 2.46% 0.72% $-76,465.30 $11,702.00 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2018 ALLY BK UT US RT 01.2500% CD 248,000 1.25% 02/26/2018 3,100.00 0.67% 1.31 248,000.00 100.765 249,897.20 2.02% MAT 02/26/18 FIXED RATE CD 1.24% 0.67% 1,897.20 560.55 /UT GOLDMAN SACHS BK U NY US CD 248,000 1.30% 02/26/2018 3,224.00 0.82% 1.31 248,000.00 100.634 249,572.32 2.01% RT 01.3000% MAT 02/26/18 1.29% 0.82% 1,572.32 591.80 FIXED RATE CD /NY BANK OF NRTH CAROL NC US RT CD 245,000 1.00% 02/27/2018 2,450.00 0.77% 1.32 245,000.00 100.308 245,754.60 1.98% 01.0000% MAT 02/27/18 FIXED 1.00% 0.77% 754.60 26.85 RATE CD /NC MERRICK BK UT US RT 00.9000% CD 245,000 0.90% 05/10/2018 2,205.00 0.62% 1.51 245,000.00 100.417 246,021.65 1.98% MAT 05/10/18 FIXED RATE CD 0.90% 0.62% 1,021.65 126.86 /UT KEYBANK NA IN US RT CD 245,000 1.00% 05/11/2018 2,450.00 0.73% 1.51 245,000.00 100.415 246,016.75 1.98% 01.0000% MAT 05/11/18 FIXED 1.00% 0.73% 1,016.75 1,161.23 RATE CD /IN CONNECTONE BANK NJ US RT CD 245,000 1.00% 05/14/2018 2,450.00 0.73% 1.52 245,000.00 100.416 246,019.20 1.98% 01.0000% MAT 05/14/18 FIXED 1.00% 0.73% 1,019.20 120.82 RATE CD /NJ ENERBANK UT US RT 01.3500% CD 240,000 1.35% 10/04/2018 3,240.00 0.94% 1.90 240,000.00 100.789 241,893.60 1.95% MAT 10/04/18 FIXED RATE CD 1.34% 0.94% 1,893.60 239.67 /UT Total 2018 1,716,000 1.11% 04/30/2018 $19,119.00 0.75% 1.48 $1,716,000.00 $1,725,175.32 13.91% 1.11% 0.75% $9,175.32 $2,827.79 Report created on: November 01, 2016 Page 3 of 7 N Bond holdings - as of October 31, 2016 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Total 2019 Effective rating/ Underlying rating (Mdy/Fitch/S&P) Quantity Coupon Effective Call date/ maturity Call price ($) Est. annual income ($)/ Curr. yield (%) YTM (%)/ Modified YTW (%) duration Adjusted cost basis ($)/ Unreal.g/I ($) Market price ($) Mkt. value ($)/ Accr. interest ($) % of bond port. Maturing 2019 2.03% 1.27% $28,370.46 $10,444.42 WORLD'S FOREMOST B NE US RT CD 200,000 1.30% 05/28/2019 2,600.00 1.58% 2.53 200,000.00 99.286 198,572.00 1.60% 01.3000% MAT 05/28/19 FIXED Underlying rating Effective Call date/ 1.31% 1.58% -1,428.00 Market 35.62 bond RATE JUMBO CD /NE (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2020 RIVERSIDE CA CMNTY COLGE Aa2/NR/AA 500,000 2.35% 08/01/2019 11,725.00 1.43% 2.65 507,485.00 102.467 0 512,335.00 4.13% TAX SR B BE/R/ 2.345 NR/NR/NR 2.09% 05/01/2020 10,450.00 2.29% 1.43% 499,995.00 4,850.00 511,460.00 2,931.25 B BE/R/ 2.090 050120 DTD 080119 DTD 052914 /CA 2.04% 1.42% 11,465.00 5,225.00 052814 /MA AMERICAN EXPRESS F UT US RT CD 247,000 2.15% 11/13/2019 5,310.50 1.11 % 2.91 247,000.00 103.098 254,652.06 2.05% 02.1500% MAT 11/13/19 FIXED 245,000 1.30% 05/11/2020 3,185.00 2.09% 1.11% 245,000.00 7,652.06 248,008.60 2,487.93 01.3000% MAT 05/11/20 FIXED RATE CD /UT 1.28% 0.95% 3,008.60 174.52 RATE CD /IL CIT BK SALT LAKE C UT US RT CD 240,000 2.10% 11/13/2019 5,040.00 1.11 % 2.91 240,000.00 102.949 247,077.60 1.99% 02.1000% MAT 11/13/19 FIXED 245,000 1.30% 05/20/2020 3,185.00 2.04% 1.11% 245,000.00 7,077.60 247,557.80 2,361.21 01.3000% MAT 05/20/20 FIXED RATE CD /UT 1.29% 1.00% 2,557.80 95.99 RATE CD /AR BARCLAYS BK DE US RT CD 240,000 2.05% 12/17/2019 4,920.00 1.09% 3.01 240,000.00 102.952 247,084.80 1.99% 02.0500% MAT 12/17/19 FIXED 245,000 1.40% 09/21/2020 3,430.00 1.99% 1.09% 245,000.00 7,084.80 244,833.40 1,833.21 01.4000% MAT 09/21/20 FIXED RATE CD /DE 1.40% 1.42% -166.60 375.89 RATE CD /VA AMERICAN EXPRESS C UT US RT CD 100,000 2.15% 12/18/2019 2,150.00 1.13% 3.01 100,000.00 103.134 103,134.00 0.83% 02.1500% MAT 12/18/19 FIXED 245,000 1.40% 11/13/2020 3,430.00 2.08% 1.13% 245,000.00 3,134.00 245,889.35 795.21 01.4000% MAT 11/13/20 FIXED RATE CD /UT 1.39% 1.31% 889.35 1,644.52 RATE CD /WI Total 2019 1,527,000 2.08% 09/26/2019 $31,745.50 1.27% 2.80 $1,534,485.00 $1,562,855.46 12.60% 2.03% 1.27% $28,370.46 $10,444.42 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2020 MASS ST GO CONSOL LN TAX SR Aa1/AA+/AA+ 500,000 2.09% 05/01/2020 10,450.00 1.42% 3.34 499,995.00 102.292 511,460.00 4.12% B BE/R/ 2.090 050120 DTD NR/NR/NR 2.04% 1.42% 11,465.00 5,225.00 052814 /MA MB FINL BK NA IL US RT CD 245,000 1.30% 05/11/2020 3,185.00 0.95% 3.44 245,000.00 101.228 248,008.60 2.00% 01.3000% MAT 05/11/20 FIXED 1.28% 0.95% 3,008.60 174.52 RATE CD /IL CENTENNIAL BANK AR US RT CD 245,000 1.30% 05/20/2020 3,185.00 1.00% 3.47 245,000.00 101.044 247,557.80 2.00% 01.3000% MAT 05/20/20 FIXED 1.29% 1.00% 2,557.80 95.99 RATE CD /AR CAPITAL ONE NA VA US RT CD 245,000 1.40% 09/21/2020 3,430.00 1.42% 3.77 245,000.00 99.932 244,833.40 1.97% 01.4000% MAT 09/21/20 FIXED 1.40% 1.42% -166.60 375.89 RATE CD /VA FIRST BUS BK WI US RT CD 245,000 1.40% 11/13/2020 3,430.00 1.31% 3.89 245,000.00 100.363 245,889.35 1.98% 01.4000% MAT 11/13/20 FIXED 1.39% 1.31% 889.35 1,644.52 RATE CD /WI Total 2020 1,480,000 1.60% 07/01/2020 $23,680.00 1.25% 3.54 $1,479,995.00 $1,497,749.15 12.08% 1.58% 1.25% $17,754.15 $7,515.92 Report created on: November 01, 2016 Page 4 of 7 N Bond holdings - as of October 31, 2016 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Total 2021 Effective rating/ Underlying rating (Mdy/Fitch/S&P) Quantity Coupon Effective Call date/ maturity Call price ($) Est. annual income ($)/ Curr. yield (%) YTM (%)/ Modified YTW (%) duration Adjusted cost basis ($)/ Unreal.g/I ($) Market price ($) Mkt. value ($)/ Accr. interest ($) % of bond port. Maturing 2021 1.19% 1.41% $503,065.90 $5,835.53 COMENITY CAP BK UT US RT CD 245,000 1.60% 06/07/2021 3,920.00 1.42% 4.43 245,000.00 100.801 246,962.45 1.99% 01.6000% MAT 06/07/21 FIXED Effective Call date/ income ($)/ YTM (%)/ Modified 1.59% 1.42% Mkt. value ($)/ 1,962.45 268.49 Quantity RATE CD /UT maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2022 COMMUNITY BK CA US RT CD 245,000 1.55% 06/15/2021 3,797.50 1.37% 4.46 245,000.00 100.785 1 246,923.25 1.99% 01.5500% MAT 06/15/21 FIXED 5.19 497,125.00 98.891 494,455.00 3.99% 1.54% 1.37% 1,923.25 166.47 1.86% RATE CD /CA -2,670.00 2,131.25 DTD 072816 /NY EAST BOSTON SVGS B MA US RT CD 245,000 1.50% 06/23/2021 CD 3,675.00 1.43% 4.45 245,000.00 100.318 245,779.10 1.98% 01.5000% MAT 06/23/21 FIXED 245,953.05 1.98% 01.2500% MAT 05/31/22 STEP 1.50% 1.43% 1.25% 779.10 1,308.90 RATE CD /MA RATE CD /DE FHLMC MTN STEP UP CALL Aaa/AAA/AA+ 500,000 1.00% 10/28/2021 04/28/2017 5,000.00 NA NA 0.00 99.857 499,285.00 4.03% 01.000 % DUE 102821 DTD NR/NR/NR 100.00 1.00% NA 10,402.70 499,285.00 2,729.90 41.67 RATE CD /DE 102816 FC 04282017 WELLS FARGO BK NA CA US RT CD FNMA NTS STEP-UP 01.000 % Aaa/AAA/AA+ 900,000 1.00% 11/19/2021 11/19/2016 9,000.00 NA NA 899,100.00 99.786 898,074.00 7.24% DUE 111921 DTD 111915 FC NR/NR/NR 1.62% NA 100.00 1.00% NA -1,026.00 4,050.00 05192016 Total 2022 1,235,000 1.74% 07/29/2022 MIZRAHI TEFAHOT BK CA US RT CD 245,000 1.25% 11/30/2021 11/30/2016 3,062.50 NA NA 245,000.00 100.058 245,142.10 1.98% 01.2500% MAT 11/30/21 STEP $13,473.05 $4,861.15 100.00 1.25% NA 142.10 0.00 RATE CD /CA Total 2021 2,380,000 1.20% 09/28/2021 $28,455.00 1.41% 4.45 $1,879,100.00 $2,382,165.90 19.21% 1.19% 1.41% $503,065.90 $5,835.53 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2022 NEW YORK NY CITY TRANSI TAX Aa1/AAA/AAA 500,000 1.65% 05/01/2022 8,250.00 1.86% 5.19 497,125.00 98.891 494,455.00 3.99% A-2 RV BE/R/ 1.650 050122 NR/NR/NR 1.67% 1.86% -2,670.00 2,131.25 DTD 072816 /NY JPMORGAN CHASE & C DE US RT CD 245,000 1.25% 05/31/2022 05/31/2017 3,062.50 NA NA 245,000.00 100.389 245,953.05 1.98% 01.2500% MAT 05/31/22 STEP 100.00 1.25% NA 953.05 0.00 RATE CD /DE DISCOVER BANK DE US RT CD 245,000 2.45% 11/18/2022 6,002.50 1.71% 5.56 245,000.00 104.246 255,402.70 2.06% 02.4500% MAT 11/18/22 FIXED 2.35% 1.71% 10,402.70 2,729.90 RATE CD /DE WELLS FARGO BK NA CA US RT CD 245,000 1.65% 11/23/2022 11/23/2018 4,042.50 NA NA 245,000.00 101.954 249,787.30 2.01% 01.6500% MAT 11/23/22 STEP 100.00 1.62% NA 4,787.30 0.00 RATE CD /CA Total 2022 1,235,000 1.74% 07/29/2022 $21,357.50 1.81% 5.32 $1,232,125.00 $1,245,598.05 10.05% 1.71% 1.81% $13,473.05 $4,861.15 Report created on: November 01, 2016 Page 5 of 7 N Bond holdings - as of October 31, 2016 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Underlying rating Effective Call date/ (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Est. annual Adjusted % of income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond Curr. yield %) YTW %) duration Unreal. g/I price ($) Accr. interest port. 12,294,000 1.75% 04/04/2020 $214,025.75 1.20% 2.75 $11,897,572.83 NA $12,400,036.61 100% Total Bond Portfolio 0 1.73% 1.20% $502,463.78 $55,748.37 $12,455,784.98 Report created on: November 01, 2016 Page 6 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2024 COMMERCE BANK OF SOUTHWE NR/NR/AA 500,000 3.00% 08/01/2024 15,000.00 2.60% 6.85 526,595.00 102.783 513,915.00 4.14% ASSUR TAX OID97.826BE/R/ NR/NR/A 2.92% 2.60% -12,680.00 3,750.00 3.000 080124 DTD 033016 /CA NEW YORK CITY TRANSITION Aa1/AAA/AAA 500,000 2.60% 11/01/2024 11/01/2022 13,000.00 2.60% 7.09 486,750.00 99.997 499,985.00 4.03% TAX C-3 RV BE/R/ 2.600 NR/NR/NR 100.00 2.60% 2.60% 13,235.00 6,500.00 1 10124 DTD 120412 /NY Total 2024 1,000,000 2.80% 09/16/2024 $28,000.00 2.60% 6.97 $1,013,345.00 $1,013,900.00 8.18% 2.76% 2.60% $555.00 $10,250.00 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2025 HSBC BANK USA DE US RT CD 240,000 2.25% 03/11/2025 03/11/2020 5,400.00 NA NA 240,000.00 102.642 246,340.80 1.99% 02.2500% MAT 03/11/25 STEP 100.00 2.19% NA 6,340.80 0.00 RATE CD /DE Total 2025 240,000 2.25% 03/11/2025 $5,400.00 NA $240,000.00 $246,340.80 1.99% 2.19% NA $6,340.80 $0.00 Effective rating/ Underlying rating Effective Call date/ (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Est. annual Adjusted % of income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond Curr. yield %) YTW %) duration Unreal. g/I price ($) Accr. interest port. 12,294,000 1.75% 04/04/2020 $214,025.75 1.20% 2.75 $11,897,572.83 NA $12,400,036.61 100% Total Bond Portfolio 0 1.73% 1.20% $502,463.78 $55,748.37 $12,455,784.98 Report created on: November 01, 2016 Page 6 of 7