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cp09-13-2016CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA Hutchinson City Center 1 11 Hassan Street SE Hutchinson, MN 55350-2522 Phone .320-587-5151, Fax 320-234-4240 NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, September 13, 2016 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, September 13, 2016, in the Council Chambers at the Hutchinson City Center, 11 1 Hassan Street SE, Hutchinson, Minnesota for the following purpose: 0 Review of 2017 Preliminary Budget Matthe aunich,5CityAdmi strator 7 DATED: September 8, 2016 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, SEPTEMBER 13, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hunter's Ridge Community Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Approve/Deny Resolution No. 14608 — Resolution Approving Cash Donations to Hutchinson Police Department from Laura Wendorff and Hutchinson Health Employee Fund PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 23, 2016 (b) Workshop Minutes of August 23, 2016 CONSENT AGENDA (The items listedjor coni eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Peace Lutheran Church Event on September 17, 2016 (b) Consideration for Approval of Issuing Short Term Gambling License to Crow River Cutters at Main Street Sports Bar September 19 — October 26, 2016 (c) Consideration for Approval of Issuing Transient Merchant License to Tiny Novotny to Operate Pop -Up Shop Featuring Women's Apparel and Accessories (d) Consideration for Approval of Issuing Parade Permit to Hutchinson High School on September 30, 2016, for Homecoming Parade CITY COUNCIL AGENDA SEPTEMBER 13, 2016 (e) Consideration for Approval of Resolution No. 14612 - Approving the Decertification of Tax Increment Financing District #11 of the City of Hutchinson (f) Consideration for Approval of Improvement Project Change Orders 1. Change Order No. 2 — Letting No. 4/Prcj ect No. 16-04 — Water Tower Reconditioning - Golf Course Road 2. Change Order No. 2 — Letting No. 8/Prcj ect No. 16-08 — Downtown Signage (g) Claims, Appropriations and Contract Payments PUBLIC HEARINGS (6:00 P.M.) 8. ASSESSMENT HEARING FOR DENVER AVENUE SE PROJECT (LETTING NO. 1, PROJECT NO. 17-01) �a) Approve/Deny Resolution No. 14610 —Adopting Assessment b) Approve/Deny Resolution No. 14611 — Accepting Bid and Awarding Contract purpose o t is portion oJ the agenda is to provide the Council with information necessary to craft wise policy. Wes items like monthly or annual reports and communications from other entities.) 9. FORMAL PRESENTATION OF PETITION FOR SUPPORT OF CITY DOG PARK UNFINISHED BUSINESS 10. REVIEW OF CHANGES ON PROPOSED COUNCIL BYLAWS NEW BUSINESS 11. APPROVE/DENY RESOLUTION NO. 14609 — AUTHORIZING ISSUANCE OF $4,010,000 GENERAL OBLIGATION BONDS 2016A 12. APPROVE/DENY PLANS & SPECIFICATIONS AND AUTHORIZATION FOR ADVERTISEMENT OF BIDS FOR THE HUTCHINSON ENTERPRISE CENTER 13. APPROVE/DENY SETTING HUTCHINSON REDEVELOPMENT AUTHORITY 2017 PRELIMINARY TAX LEVY (ADOPT RESOLUTION NO. 14606) 14. APPROVE/DENY SETTING HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY 2017 PRELIMINARY TAX LEVY (ADOPT RESOLUTION NO. 14607) 15. CONSIDERATION OF AUTHORIZING LANDY LODGE TO DISPENSE BEER/LIQUOR AT ARTS & CRAFTS FESTIVAL 16. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT FOR OCTOBER 24, 2016, AT 5:30 P.M. AT HUTCHINSON EVENT CENTER GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 2 CITY COUNCIL AGENDA SEPTEMBER 13, 2016 17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Housing & Redevelopment Authority Annual Board Meeting Minutes From August 18, 2015, and Regular Meeting Minutes From July 19, 2016 (b) City of Hutchinson Weed Notices Monthly Report for June & July 2016 MISCELLANEOUS 18. STAFF UPDATES 19. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Resolution 14608 Approving Cash Donations Department: Finance LICENSE SECTION Meeting Date: 9/13/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Recognition of Gifts/Donations Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Police department received two cash donations in August as follows: $20 - Laura Wendorff $50 - Hutchinson Health Employee Fund BOARD ACTION REQUESTED: Approve Resolution #14608 accepting the donations from Laura Wendorff and the Hutchinson Health Employee Fund. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14608 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons have offered to contribute the cash amounts set forth below to the city: Name of Donor Laura Wendorff Hutchinson Health Employee Fund Amount Donation Date $20.00 8/13/2016 $50.00 8/16/2016 WHEREAS, such donations have been contributed to the Hutchinson Police department as general donations. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 13th day of September 2016. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, AUGUST 23, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt, John Lofdahl and Mary Christensen. Others present were Matt Jaunich, City Administrator, and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, requested the Council consider a request from Crow River Winery to sell wine at the Arts & Crafts Festival. This will be considered as Item 14.1 under New Business. Motion by Czmowski, second by Christensen, to approve the agenda with the addition noted. Motion carried unanimously. 2. INVOCATION — Hutchinson Evangelical Free Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 9, 2016 (b) Canvass Meeting of August 12, 2016 Motion by Arndt, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor coni eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Riverside Church Event on September 10, 2016 (b) Consideration for Approval of Ordering Assessment Hearing for Denver Avenue SE Project (Letting No. 1, Project No. 17-01) CITY COUNCIL MINUTES AUGUST 23, 2016 1. Resolution No. 14603 — Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment 2. Resolution No. 14604 — Resolution for Hearing on Proposed Assessment (c) Consideration for Approval of Resolution No. 14605 — Resolution Authorizing an Interfund Loan for Advance of Certain Costs in Connection With Tax Increment Financing District No. 4-17 (d) Consideration for Approval of Calling for a Public Hearing on September 27, 2016, on the SCDP Downtown Rental Rehab Project (e) Claims, Appropriations and Contract Payments Motion by Lofdahl, second by Christensen, to approve the consent agenda. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) - NONE COMMUNICATIONS. REOUESTS AND PETITIONS purpose o t is portion o t e agen a is to provi e t e Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. PRESENTATION OF THE FIRST DRAFT OF THE COUNCIL BYLAWS Matt Jaunich noted that before the Council is a first draft of Bylaws for the Council to review. The Bylaws contain rules of procedure and bylaws policy. Sections include the Open Meeting Law, Quorum, Council Meetings, Presiding Officer, Rules of Order and Procedure, Decorum of Council Members, Voting, Meeting Schedule, Order of Business, Agenda, Consent Agenda, Minutes, Public Comment at Council Meetings and at Public Hearings, Public Hearings, Procedure for Resolution and Ordinance Adoption, Board, Commission and Committee Assignments, Mayoral and City Proclamations, Conflicts of Interest, Interaction with City Staff and Suspension or Amendment of These Rules. Mr. Jaunich noted there is no discipline clause contained in the policy, however some items could be included if the Council would desire. Ultimately, there is very little that a Council can do to discipline a Council Member other than removing them from boards and commissions. The Council asked that staff research including a discipline section and options available to the Council. Mr. Jaunich would like to bring a formal policy before the Council at the second meeting in September. UNFINISHED BUSINESS 9. APPROVE/DENY ORDINANCE NO. 16-763 - AN ORDINANCE OPTING -OUT OF THE REQUIREMENTS OF MINNESOTA STATUTES, SECTION 462.3593 (SECOND READING AND ADOPTION) Marc Sebora, City Attorney, noted that at the last Council meeting the Council considered the first reading of the ordinance to allow the City to opt -out of allowing temporary family health care dwellings. The state leuislature passed a law allowing temporary family health care dwellings, however allowed cities the option to opt -out of the law. These dwellings are accessory structures similar to tiny homes and are also known as "granny pods". Staff and the Planning Commission discussed this item and feel that there are a lot of unanswered questions regarding the impact of these dwellings on neighborhoods. In addition, there has not been a demand for these types of dwellings and therefore staff feels the City should opt - 2 CITY COUNCIL MINUTES AUGUST 23, 2016 out of the requirements of the law. Motion by Lofdahl, second by Czmowski, to approve second reading and adoption of Ordinance No. 16-763. Motion carried unanimously. NEW BUSINESS 10. APPROVE/DENY RESOLUTION NO. 14602 — DECLARING INTENT ON BONDING REIMBURSEMENT Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that this item is a requirement by the IRS due to the City reimbursing itself with bond proceeds. The City reimburses itself with bond proceeds upon administering street and capital improvement projects that are financed by GO improvement bonds. Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14602. Motion carried unanimously. 11. APPROVE/DENY PUBLIC WORKS EQUIPMENT ACQUISITION — SNOW PLOW TRUCK John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that this transaction is for a new snowplow truck replacing a twenty -year-old snowplow truck. The current truck is a 1996 Ford Single -Axle dump truck. This equipment was identified for funding within the recently updated debt management plan in the amount of $193,953. Motion by Christensen, second by Czmowski, to approve snow plow truck acquisition. Motion carried unanimously. 12. APPROVE/DENY SENDING LETTER OF SUPPORT FOR MCLEOD COUNTY'S PARKS AND TRAILS LEGACY FUNDING REQUEST Matt Jaunich explained that before the Council is a letter of support to be sent to McLeod County for their potential application to the Parks and Trails Legacy Fund to help develop the Dakota Rail Trail from the McLeod/Carvery County line to the City of Hutchinson. Included in the letter, the City is offering to assist the County in working with the County's engineering staff and provide an in-kind contribution of City engineering staff to help engineer the project valued at about $160,000. The City is also offering to construct a trail that v ould connect the Dakota Rail Trail at Ranch Avenue to the existing City trail under the 5t Avenue bridge. This would provide Dakota Rail Trail users the option to connect with the newly paved trail over to the Depot Marketplace, the Luce Line State Trail or the city trail system. The estimated cost is $80,000. Lastly, the City is offering to cover future maintenance costs along that portion of the Dakota Rail Trail that is within the city limits and willing to explore partnerships on the maintenance of the trail adjacent to city limits. Mr. Jaunich noted that the Council has not specifically discussed providing such efforts to the trail, but should be considered at this time. Motion by Arndt, second by Lofdahl, to approve letter of support as presented including the items discussed this evening. Motion carried unanimously. 13. APPROVE/DENY RE -SETTING NOVEMBER 8, 2016, CITY COUNCIL MEETING Motion by Arndt, second by Christensen, to reschedule November 8, 2016, Council meeting to November 7, 2016, at 5:30 p.m. 14. APPROVE/DENY SETTING BUDGET WORKSHOP FOR SEPTEMBER 13, 2016, AT 4:00 P.M. CITY COUNCIL MINUTES AUGUST 23, 2016 Motion by Christensen, second by Lofdahl, to set budget workshop for September 13, 2016, at 4:00 p.m. Motion carried unanimously. 14.1 CONSIDERATION OF AUTHORIZING CROW WINERY TO DISPENSE WINE AT ARTS & CRAFTS FESTIVAL Matt Jaunich explained that the Arts & Crafts Festival organizer would like to have an added feature of wine sales at the event this year. The Crow River Winery has been contacted as a vendor for wine sales. Because the Winery is a license holder in an adjacent municipality, the Council must formally authorize them to dispense wine at the event. Motion by Christensen, second by Forcier, to authorize Crow River Winery to provide wine sales at Arts & Crafts Festival. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Investment Reports and Financial Reports from July 2016 MISCELLANEOUS 16. STAFF UPDATES John Olson — Mr. Olson provided a project update to the Council. Linden and Milwaukee boulevard seeding is completed, Madson Avenue subgrade corrections made with final grading being completed this week and potentially paving, Church Street is proceeding, West Shore Drive utility work is completed and final grade is being placed. Work on the Golf Course Road water tower has begun. One more planned mosquito spray is scheduled for tomorrow. Due to the high trap count, one or two additional applications may be scheduled. Matt Jaunich — The brick on the downtown sidewalks will begin to be cleaned up later this week. Mr. Jaunich acknowledged that the City has insurance for the damage done to the new lap pool earlier this month with the large rain amounts. This will be worked through over the next several weeks. Mr. Jaunich also noted that he had received a petition in support of a dog park with over 400 signatures, however a third of the signators are not city residents. 17. COUNCIL/MAYOR UPDATE Mary Christerhsen — Council Christensen commented that an event is being held at Butler Field on August 27 honoring the municipal airport. The event will begin at 11:00 a.m. with many fun events. John Lofdahl — Council Member Lofdahl commented that the McLeod County Historical Society is looking for members. He also noted that he has been advised that campaign signs have been removed from residents' lawns and he asked those to please stop doing so. ADJOURNMENT Motion by Arndt, second by Lofdahl, to adjourn at 6:30 p.m. Motion carried unanimously. .19 HUTCHINSON CITY COUNCIL REVIEW OF 2017 PRELIMINARY CAPITAL IMPROVEMENT PLAN MINUTES TUESDAY, AUGUST 23, 2016, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary Christensen, Chad Czmowski, Bill Arndt and John Lofdahl. Others present were Matt Jaunich, City Administrator and other city directors. REVIEW OF 2017 PRELIMINARY CAPITAL IMPROVEMENT PLAN 2. 2017 Preliminary Capital Improvement Plan Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the purpose of a capital improvement plan. Mr. Jaunich began an overview of the five year capital plan document. The proposed plan is estimated at $48.90 million. The Plan is approximately $1.09 million smaller than last year's five-year plan. The plan has an average CIP cost of $9.78 million. 2017's $11.94 million CIP cost currently accounts for approximately 20-25% of all budgeted expenses. For comparison purposes, this year's (2016) general fund budget is $11.46 million. Mr. Jaunich reviewed that the plan is divided into infrastructure at $30.34 million; Park & Rec at $6.79 million; Enterprise Funds at $7.11 million; Public Works at $2.92 million; Public Safety at $1.27 million and General Government at $465,586. The make-up of the CIP includes: New Debt: $12.24 million (amount of money that we need to borrow to pay for capital projects); Aid/Grants: $11.98 million; Enterprise Funds: $10.73 million; Taxes: $8.37 million; Special Assessments: $4.42 million; Special Funds/Reserves: $1.15 million. CIP funding sources for general fund projects include Facility Improvements, Fleet & Equipment and Other Capital Needs. Enterprise fund projects are covered by cash flow from operations driven by user revenue. Infrastructure improvements are covered by GO special assessment improvements bonds, special assessment, municipal state aid for streets, grants, enterprise fund contributions and other city funding from Capital Projects and Community Improvement. Mr. Jaunich reviewed the five components of the Plan which include the fleet committee, facilities committee, Creekside, Resource Allocation Committee and General. Mr. Jaunich provided an overview of the fleet committee, as well as a review of the light duty and heavy duty fleet. Mr. Jaunich then provided an update on the facility committee. Mr. Jaunich had Dan Jochum, Planning Director, introduce the new Facilities Manager, JJ Verhey. Mr. Jaunich reviewed projects completed in 2015. He then reviewed a draft project list for 2017-2022. Mr. Jaunich then had Dan Jochum review a study staff is considering for a facility master plan related to security. The study will include the facilities of the City Center, police department and fire department. The study will provide space needs/improvement recommendations. The study will identify how the buildings should be arranged to provide best customer service, safety/security and usability for employees. Mr. Jaunich then had Andy Kosek, Creekside Manager, review operations at the facility. Mr. Kosek reviewed the materials that are processed at the facility and the equipment that is required to process the materials and operate the facility. Mr. Kosek noted that the CIP plan includes projects totaling in excess of $2.5 million. Three pieces of equipment account for $1.4 million of proposed CIP expenditures. Also included is a tipping building remediation for mold mitigation. Both funds (compost and refuse) have reasonably strong cash balances. The upcoming years with the Low Production/Sales model will ultimately dictate which acquisitions occur in the Compost Fund and Refuse has been steady and stable for many years with garbage rates not increasing since 2009. Mr. Jaunich explained that the Resource Allocation Committee reviews Public Works projects and for 2017 includes projects completion of Denver Avenue, SC trunk storm project (pond and ballfields), Roberts Road (McDonald to School), School Road (Roberts to the bridge), Roberts Road (School to Alan) and South Grade Road Trail. Mr. Jaunich then reviewed other projects scheduled for 2018-2021 and other future CIP project considerations. Mr. Jaunich also reviewed project funding limitations/concerns which include a $1.9 million bonding target limitations, monitoring construction cost increases, dedicated street sealcoating funding at $125,000/year, miscellaneous infrastructure maintenance at $250,000/year, and future funding increase mechanisms. Mr. Jaunich reviewed funding for the water park and noted that the City may borrow money from itself. Mr. Jaunich also explained that he has received a petition for a dog park. The petition includes signatures from non -city residents, however contains many resident signatures as well. The estimated cost to construct a dog park is approximately $52,000 which includes fencing, benches, pet fountain, light poles, water line, waste receptacles, sewer line, leash posts, waste bag dispenser and name signs. A potential dog park location has been identified on 1St Avenue SE east of the depot. Mr. Jaunich explained that the big question for the dog park is funding for it. Other organizations have come before the City and the City has agreed to make a contribution at the back end of the project with the organization seeking private donations first. Mr. Jaunich also noted that long-term funding needs have to be identified for heavy and light fleet as well as playground system replacement. One question to be considered is whether or not the hospital payment should be redirected to the CIP Plan. Dolf Moon, Parks & Recreation Director, noted that maintenance costs for a dog park are not concrete, however the park would need to be mowed more frequently, garbage cans emptied and fence line maintained. 3. Coalition of Greater Minnesota Cities Annual Update Bradley Peterson, Flaherty & Hood — CGMC, presented before the Council. Mr. Peterson provided an update on activities of the CGMC, actions taken during the legislative session and how they affect greater Minnesota cities. 4. Adjournment Motion by Czmowski, second by Lofdahl, to adjourn the workshop at 5:20 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Matthew Jaunich Mayor City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Peace Lutheran Church Event Department: Police LICENSE SECTION Meeting Date: 9/13/2016 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Peace Lutheran Church is requesting closure of Glen Street South between 4th and 5th Avenue on Saturday, September 17, 2016. The event is an outdoor picnic and polka service with set-up at 9am and continuing throughout the day concluding after the 7pm service. Clean-up will follow and this time will depend on the number of people attending. The Church estimates approximately 250 with some on the church lawn. This event is part of Peace Lutheran Church's 125th Anniversary celebration weekend. Peace Lutheran wants to thank the City in advance for their support and assistance. Of course, the public is invited to attend and share in the celebration. The event organizer is Marlys Palmer, Director Of Parish Services, Peace Lutheran Church. Hutchinson Police Services has reviewed the plans and looks forward to working with the members of Peace Lutheran Church to insure a safe event. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Short-Term Gambling License - Crow River Cutters Department: Administration LICENSE SECTION Meeting Date: 9/13/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding from September 19 - October 26, 2016, at Main Street Sports Bar. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Crow River Cutters from September 19 - October 26, 2016. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City 4 ALQ�7 111 Hassan Sweet Southeast Hutchinson, MN 55350 (320)587-515[/Fax:(320)234.4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE tit provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered plication. TyU ❑ Short Term Date(s) 1i !4J%+v1;W1L Fee: Month) (Year — Month/Da /Year niizati_o� n Information lQ Name t E P i 6 S"f &E $30.00 Phone Number AUre-it ".isolu kk!� 65'x' ' Address where regular meeting are held City State Zip Day and time of meetings? Q t.5tz A MuNrtf Is this organization organized under the laws of the State of Minnesota? Wyes ❑ no How long has the organization been in existence?.2-QyW�> How may members in the organization? L5 What is the purpose of the organization? 'o;XVX 1+}15ywS iT A,,4,B -r&ti~ I -LU - X In whose custody will organization records be kept? to -& tale L U e Name Phone Number 32-y eiuc �5-r ze 6't �5tiZaL- Address Authorized Officer of the Organization Information True Name 508 GN� 57T 14r6amr� oiafe 3Zp ??i- 52-6G Phone Number Residence Address City State zip Date of Bitch: 007 1 29 1 Place of Birth: 0/1VIA /94LJ Monthlday/vear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes 9no If yes, explain: City of Hutchinson Application far Bingo Gambling Devices License Page 2 of 3 Designated Gamblina Manager (Qualified under Minnesota Statute §329 True Name Phone Number ';Zi Ee-te '5•t s - 1- Tc�V W�o,u N0.3 56 3175'c_ Residence Address City State Zip Date of Birth: 1 2— -T1 ictL Place of Birth: Etv 1 2.rc, J�I;t_-PnAk>y Month/day/year City State Have you ever been convicted of any crime other than a traffic offense's © yes `'} no If yes, explain_ How long have you been a member of the organization? Game Information Location #I Name of location where game will be played Phone Number ki `= EVZC-eT (VC e; t* 'iGa' S �= Address of location where game will be ph"d } City .State Zip Date(s) and/or day(s) gambling devices will be used: `� ` ' �� through t&IZk-2k AIN AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: 6Q Will prizes be paid in money or merchandise? ❑ money merchandise Will refreshments be served during the time the gambling devices will be used? ,oyes ❑ no If yes, will a charge be made for such refreshments? A yes ❑ no Game Information Location 42 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) andlor day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From PM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no I Officers of the Organization (ifnecessarv. list additional names on separate sheet) Name Residence Address Name Residence Address Title City State Zip Title City State Zip City of Hutchinson Application far Bingo Gambling Devices License Page 3 of 3 Name Residence Address Title State Officers or Other Persons Paid for Services Information i necessa , list additional names on seorate sheet Name Residence Address Name Residence Address Name Residence Address Title City State zip Title City State zip Title City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes ChJa�pr�349)? Gambling Manager es ❑ no Authorized Officer les ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. /19� � '�I-e'tl\"'. SIgnalure of authorized officer of organization Signature of gambling manager of organization Internal Use Only City Council ❑ approved ❑ denied Notes: Date Date HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Transient Merchant License Application - Tina Novotny Department: Administration LICENSE SECTION Meeting Date: 9/13/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 5 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Tina Novotny has submitted a transient merchant license application to operate a pop-up shop featuring women's apparel and accessories. Ms. Novotny intends to rent space approximately four times per year to host these sales. Ms. Novotny's preference of location is either the Depot or St. John's Church located on 2nd Avenue SE. Both of these locations are owned by the City. The police department has conducted a background investigation on Ms. Novotny and the results have returned favorable. Ms. Novotny has operated similar-type shops in the City of Olivia. Ms. Novotny has submitted all appropriate documentation required for the license. BOARD ACTION REQUESTED: Approve issuing a transient merchant license to Tina Novotny to operate pop-up women's apparel/accessory shop. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: )O� 111 Hassan 5treei 5outheasl Hutchinson, NIN 55350 {320) 587-5151/Fax ;(320)234-4240 City of Hutchinson APPLICATION FOR PEDDLERS AND TRANSIENT MERCHANTS (Under Ordinance No.111) Application T (choose one) p Peddler $125.00 raj �i° Date of Application Z ` Transient Merchant $125.00 License Period: l� Expires on ecember 3151 of license year ® Valid for the following dates: ® AppFaysL-- Q Parade Peddler $ 30.00 Date of parade: A licaut Information 2" X 2" Picture Required Name: Tina Novotny Height: 5' 8" Weight: 140 Eye Color: Blue Driver's License Number: State: MN Permanent Address: 45164 880th Avenue ' 'l Hector MN 55342 city Shire zip Permanent Telephone: (320) 848-6075 x Temporary Address: NIA a a City Stare zip Temporary Telephone Access: NIA Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ yes ❑x no If yes, state the nature of offense and punishment or penalty assessed therefore: City oftfulehinson Application for Peddlers and Transient Merchants Page 2 of 4 Location Information Preference is Depot or Historic St. John's Church if Available (temporary venue) Location Name (CANNOT OCCUPY P UBLIC RIGHT -OF- WA Y) 25 Adams St SE & 105 Hassan St S. Hutchinson MN 55350 Location Address City Stale Zip If the applicant is not the property owner, the property owner must sign below granting permission for use of s id pro e N/A — NIA Pr rty owner signature Property owner name Business Informatio Describe relationship between applicant and employer: The Applicant is The Business Owner; Self Employed Describe nature of business and describe item(s) offered: Pop -Up Shop Featuring Women's Apparel & Accessories. May Also Expand in Offering a Small Variety of Home Goods Such as Handcrafted Barn Wood Framed Mvrors, Chalkboards, Wall Hooks, Crates, Etc. Describe method of delivery: Short-term Rental of a Vacant Space to Host a Pop -Up Sale (sales are approx. three days — thursday thru saturda ) Describe source of supply: I currently work with suppliers from the west coast Oran eShine (213) 715-3001 Supplier Name Suppler Phone Number 1015 S Crocker St. #S21 Los ,Angeles CA 90021 Supplier Address City Stale zip FashionGo (213) 745-2667 Supplier Name Suppler Phone Number 726 E. 12th St. #306 Los ,Angeles CA 90021 Supplier Address City Slate Zip Handba Fashion (213) 489-5861 Supplier Nance Suppler Phone Number 2866 W- 7th St. Los .Angeles CA 90005 Su Tier Address City Slate Zi Reference Information Provide two (2) property owners (in McLeod County) for character references: Matt Field, CEO of Goebel Fixture Company 587-2112 Property O ner Name Properly Owner Phone Number 528 Dale Street SW Hutchinson MN 55350 Property Owner Address David Blake Property 20636 Hwy 15 North ()Wner City Slate zap 587-6152 Property Owner Phone Number Hutchinson MN 55350 Slate City of Hutchinson Application for Peddlers and Transiew Merchants Page 3 of 4 Reference Information (continued) List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's date): Olivia MN 7J28/16 to 7130/16 City stare Dale(s) of Activity Hutchinson MN 7121/16 to 7/23116 City state Dotes) of Activity to Ciry State Date(s) of Activity Checklist The following itemsneed tobe completed andlor attached irrder for theapplication to beprocessed: Applicationy vestigation fee paid in Full (check or money order): ®yes ❑ no Application completed in full and signed: ❑D yes © no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.04 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Applicant 's Internal Use Police gkapproved Ll denied Notes: I` City Council ❑ approved © denied Notes: HfUL r"VApp4catieWpeddler, $aliciM Transient.do Bare HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Homecoming Parade Permit Department: Police LICENSE SECTION Meeting Date: 9/13/2016 Application Complete Yes Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: I am in receipt of a permit application from the Hutchinson High School Student Council in reference to the 2016 Homecoming Parade. The parade will go from the Middle School Parking lot to the High School parking lot. This request requires South Grade Rd between Dale St and School Rd to be closed, School Rd between South Grade Rd and Roberts Rd between the hours of 12:30 pm and 2:00 pm for this event. My staff and I have reviewed the request and are confident that we can meet the needs of Student Council. The Annual Homecoming Parade , will be held on Friday September 30, 2016. The Parade will assemble in the Middle School parking lot . The parade will begin at 12:50 pm and proceed on South Grade Rd, west to the School Rd then north on School Rd to the High School parking lot. The Police Department looks forward to working with the Hutchinson High School Student Council, and the Hutchinson School District 423, to insure another safe and successful Homecoming Parade. BOARD ACTION REQUESTED: I recommend approval. Fiscal Impact: $ 500.00 Funding Source: Police FTE Impact: 4.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 9 Of, 1 1 1 Itascan Street Southeast Hutchinson, MN 55350 (330) 587-5151iFax: (320) 234-4240 City of Hutchinson APPLICATION FOR PARADE PER�IMIT (Under Ordinance No. 71.01) Date Received: All applications inust be received at least 30 days before event in order to be considered Oreanizat n I``nf rmation VA ! y� �7 ^7 r �L�1_ -- ! —C �3 Organization Ivade Phone Number �.A 3 Qr Barri=atiotr Acfelr•ess C ity State Zi Authorized Officer and Parade Chainnan Information Met. NancnV e r Ir N i r j O+ a ci � 1 N)RSjk+j ,'+) (Phone Numcber l_ Rest ence Add •ess On, State Zip Parade Chai'man Name Phone Number Residence Address Ci State Zip Parade Information Parade Date: C� r w Assembly Time: d Location and Description of Assembly Area: f Starting Time of Parade: Estimated Time of Parade: 0 Starting Point of Parade: M t• k ` _ dU Route of Parade Travel' Ll A- Ending Point of Parade:14 A 1A t tYl X b rkol s Approximate Number of Units, Animals, and Vehicles wb1ch will constitute Parade: Type and Description of Animals and Vehicles: Q. - : 4V"G-\ Maximum Interval, of Space to be Maintained Between Units: 0 �� 1 Maximum Length of Parade: Minimum and Maximum Speed of Parade: F t'1 MPH Portion of Street Width Traversed: [ �' City 0111jachin son Appliratlan for Parade de Permit Page i of? Checklist The following items need to be completed and/or attached in order for the application to be processed: Permit fee paid in full {check or money order}: yes no Pen -nit Application completed in full and signed: _ yes ._ no [ declare that the information I have provided on this app] icat ion is tnithfii1, and l authorize the City of Hutchinson to investigate the information submitter � n of rel- of organisation or parade chap -man internal Use Only Police approved _ denied Note S City Council approved - denied Notes: 12 1�6 Dare HUTCHINSON CITY COUNCIL 04,-fAa� Request for Board Action 7AL =-ft Resolution 14612 Approving the Decertification of Tax Increment Financing District #11 Agenda Item: of the City of Hutchinson Department: Finance LICENSE SECTION Meeting Date: 9/13/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Tax Increment Financing district #11, within the City's TIF project area #4, has no outstanding obligations and needs to be formally decertified. The County will be notified of the decertification and all future TIF proceeds will be discontinued. The TIF proceeds received in 2016 ($3,295) for this district will need to be returned to the County. BOARD ACTION REQUESTED: Approve resolution #14612. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 14612 RESOLUTION APPROVING THE DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT #11 OF THE CITY OF HUTCHINSON WHEREAS, on June 30, 1997, the City of Hutchinson (the "City") created its Tax Increment Financing District No.11 (the "District") within its Municipal Development District No. 4 (the "Proj ect"); and WHEREAS, as of the date hereof all bonds and obligations to which tax increment from the district have been pledged have been paid in full defeased and all other costs of the Project have been paid; and WHEREAS, the City wishes to decertify the District pursuant to Minnesota Statutes, section 469.177, subdivision 12 effective on January 1, 2016; and WHEREAS, the City desires by this resolution to cause the decertification of the District after which all property taxes generated within the District will be distributed in the same manner as all other property taxes. NOW THEREFORE, BE IT RESOLVED by the City Council that the City's staff shall take such action as is necessary to cause the County Auditor of McLeod County to decertify the District as a tax increment district and to no longer remit tax increment from the District to the City. ADOPTED by the City Council of the City of Hutchinson this 13th day of September, 2016. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL c`=yj Request for Board Action 79 =-W Agenda Item: Approval of Improvement Project Change Orders Department: PW/Eng LICENSE SECTION Meeting Date: 9/13/2016 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders and/or Supplemental Agreements are proposed as noted: o Change Order No. 2 — Letting No. 4/Project No. 16-04 — Water Tower Project - Golf Course Rd NW This Change Order addresses the deletion of One (1) 24 Inch Diameter Hinged Covered, Roof Ventilation Manway. Due to existing conditions on the tank, the additional manway is not required for contractor access or to meet AWWA guidelines. This Change Order does not affect the Substantial or Final Completion Dates. This Change Order decreases the original contract amount by $2,000.00. o Change Order No. 2 — Letting No. 8/Project No. 16-08 — Downtown Wayfinding Signage This Change Order addresses cost adjustments that will be incurred due to the project structural engineer determining some structural elements needed to be strengthened from the original bid documents. This Change Order does not affect the Substantial or Final Completion Dates. This Change Order results in an increase to the original contract amount by $5,642.43. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: L4P 16-04 City ofAa)I Y' 7�(v City of Hutchinson MN 8/22/2016 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 CHANGE ORDER Change Order No. 2 Page 1 of 1 FEDERAL PROJECT NO. NA STATE PROJECT NO. NA LOCAL PROJECT NO. 141`16-04 CONTRACT NO. L4 P 16-04 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Osseo Construction Co., LLC Attn: Timothy J. Popple Water Tower - Golf Course Road TOTAL CHANGE ORDER AMOUNT 13812 12th St -$2,000.00 Osseo WI 54758 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses the deletion of One (1) 24 Inch Diameter Hinged Covered, Roof Ventilation Manway. Due to existing conditions on the tank, the additional manway is not required for contractor access or to meet AWWA guidelines. This additional Change Order does not affect the Substantial Completion Date or the Final Completion Date. This Change Order results in an increase/ ecrease to he Contract in the amount of $2,000.00. COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount DEDUCT ITEMS: 22 INSTALL ONE (1) 24 INCH DIAMETER HINGED COVERED, ROOF VENTILATION MANWAY LS $2,000.00 -1 -$2,000.00 Change Order No. 2 Total: -$2,000.00 * Funding category is required forfederal projects. CHANGE IN CONTRACTTIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation. [ ] Is Decreased by Calendar Days Approved by City Engineer: Kent Exner Approved by Contractor: Osseo Construction Co., LLC Signed Signed Date: 09/13/2016 Phone: 320-234-4209 Date: Phone: Approved by Hutchinson City Council 09/13/2016. Signed Signed Mayor, Gary Forcier City Administrator, Matt Jaunich Date: 09/13/2016 Date: 09/13/2016 Orig. Contract Amt $515,300.00 Change Orders 1-2: $6,800.00 Completion Date: 10/07/2016 _8P16-08 CITY OF HUTCHINSON MN CHANGE ORDER City/County of Hutchinson MN 9/7/2016 Change Order No. 2 Page 1 of 1 FEDERAL PROJECT NO. NA STATE PROJECT NO. NA LOCAL PROJECT NO. L8 P 16-08 CONTRACT NO. L8 P 16-08 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Graphic House Inc 1 Attn: Jasper Hartinger 2016 Hutchinson Downtown Signage TOTAL CHANGE ORDER AMOUNT 9204 Packer Dr 1 $5,642.43 Wausau WI 54409 11 In accordance with the terms ofthis Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses cost adjustments that will be incurred due to the project structural engineer determining some structural elements needed to be strengthened from the original bid documents. This Change Order does not result in extension ofthe Final Completion Date. This Change Order results in a increase ecrease to the Contract COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount 9 J -Bolt thickness increase 1/2" to 5/8" Downtown Entry Sign 1 $527.17 $527.17 10 J -Bolt thickness increase 1/2" to 5/8" Depot Entry Sign 1 $200.00 $200.00 11 Increase in tube thickness 11/2" to 3" River Kiosks 1 $290.97 $290.97 12 River Directional Signs - plate thickness increase, J -bolt increase, base tube size increase 1 $2,527.80 $2,527.80 13 River Directional Sign - double face V 1 $1,036.49 $1,036.49 14 Labor for increase in footing depths 1 $1,060.00 $1,060.00 0 $5,642.43 Change Order No. 2 Total: 0 $5,642.43 * Funding category is required forfederal projects. Due to this change the Contract Time: a. [ ] Is Increased by _ Working Days [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days [ ] Is Decreased by Calendar Days b. [ X ] Is Not Changed c. [ ] May be revised if work affected the controlling operation. pproved by City Engineer: Kent Exner Approved by Contractor: Graphic House Inc gned Signed ate: 09/13/2016 Date: Phone: pproved by Hutchinson City Council 09/13/2016. gned Signed Mayor, Gary Forcier City Administrator, Matt Jaunich ate: 09/13/2016 Date: 09/13/2016 Orig. Contract Amt $92,460.00 Change Orders: $5,642.43 Original Completion Date: 09/15/2016 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 08/24/2016 - 09/13/2016 Check Date -------------------- 09/13/2016 Check -------------- 192884 Vendor Name --------------------------------------------------------------- ACE HARDWARE Description ----------------------------------------------------------------------- VARIOUS HARDWARE SUPPLIES Amount -------------------- 797.07 09/13/2016 192885 VOID 0.00 09/13/2016 192886 ADULT TRAINING AND HABILITATION CEN JULY RECYCLING PICK UPS 100.00 09/13/2016 192887 AG SYSTEMS VMF- PUMP 254.80 09/13/2016 192888 ALBERTS, LESLIE ICE SKATING INSTITUTE INSTRUCTOR RENEWAL 90.00 09/13/2016 192889 AMERICAN BOTTLING CO AUG PURCH 226.96 09/13/2016 192890 AMERIPRIDE SERVICES TOWELS, MOPS 179.06 09/13/2016 192891 ANDERSON CHEMICAL COMPANY SODIUM HYDROSOLFITE 1,390.90 09/13/2016 192892 ARCTIC GLACIER USA INC. ICE 769.98 09/13/2016 192893 ARNESON DISTRIBUTING CO AUG PURCH 535.00 09/13/2016 192894 ARTHUR GALLAGHER RISK INSURANCE BROKER FEE FOR 10/1/16-12/31/16 3,218.00 09/13/2016 192895 ARTISAN BEER COMPANY AUG PURCH 1,566.90 09/13/2016 192896 ASSURANT EMPLOYEE BENEFITS DENTAL INSURANCE FOR AUGUST 4,692.50 09/13/2016 192897 AUTO VALUE - GLENCOE MECHANIX FAST FIT 246.96 09/13/2016 192898 AUTOMATIC SYSTEMS CO MONTHLY SERVICE AGREEMENT -AUGUST 7,984.00 09/13/2016 192899 B & C PLUMBING & HEATING INC LABOR & MATERIAL TO INSTALL MINI SPLIT 3,684.00 09/13/2016 192900 B & H SEAL COATING FILL CRACKS & SEAL COAT AT GUN RANGE 1,217.00 09/13/2016 192901 B.W. WELDING SQUARE TUBE, SAW CUT 1,816.60 09/13/2016 192902 BARR ENGINEERING COMPANY HUTCHINSON RIVER BASIN IMPROVEMENT STUDY 985.00 09/13/2016 192903 BCA 2016 BCA CJIU CONFERENCE- S.SCHERMANN 115.00 09/13/2016 192904 BELLBOY CORP AUG PURCH 2,895.63 09/13/2016 192905 BERNICK'S AUG PURCH 247.60 09/13/2016 192906 BIOBAG AMERICAS INC BIOBAGS 888.60 09/13/2016 192907 BLUE VALLEY SOD DIRT DELIVERY TO HUTCHINSON - CREEKSIDE 7,600.00 09/13/2016 192908 BRADLEY SECURITY LLC BIRCH ARENA- LABOR TO REPAIR EXIT DEVICE 895.62 09/13/2016 192909 BRAUN INTERTEC CORP ENVIRONMENTAL EVALUATION HWY 15 & 7 HOTEL 27,538.71 09/13/2016 192910 BREAKTHRU BEVERAGE AUG PURCH 12,355.96 09/13/2016 192911 BRYAN ROCK PRODUCTS RED BALL DIAM- AG LINE 686.55 09/13/2016 192912 BUSINESSWARE SOLUTIONS AUGUST COPIERS Cost per Print 1,327.46 09/13/2016 192913 C & L DISTRIBUTING AUG PURCH 73,693.33 09/13/2016 192914 CENTRAL HYDRAULICS MALE PIPE, SWIVEL, HOSE 259.78 09/13/2016 192915 CENTRAL MCGOWAN OXYGEN 42.33 09/13/2016 192916 CHAPPELL CENTRAL INC. CHECKED EAST RTU FOR NOT COOLING. MAIN 865.82 09/13/2016 192917 CHEMISOLV CORP FERRIC CHLORIDE 38% 4,483.47 09/13/2016 192918 CLEAN N SEAL, INC CLEAN AND SEAL STAMPED CONCRETE 13,315.00 09/13/2016 192919 COMDATA CORPORATION MISC PURCHASES 655.15 09/13/2016 192920 CORNER POST EROSION CONTROL VMF BALL FIELD FOR STATE TOURN. EROSION 400.00 09/13/2016 192921 CREEKSIDE SOILS HARDWOOD MULCH SCREENED 180.00 09/13/2016 192922 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGE- 2012 FORD F550 60.20 09/13/2016 192923 DAVE GRIEP CLEANING CLEAN WINDOWS 45.00 09/13/2016 192924 DETTMAN, PATRICIA REIMB FOR FOOTBALL EQUIPMENT 60.00 09/13/2016 192925 DIRECT PLASTICS GROUP RED MULCH - CREEKSIDE 65,163.99 09/13/2016 192926 DROP -N -GO SHIPPING INC MAILING TOT. CORIELL- HUC 255.92 09/13/2016 192927 DUININCK INC 19P15-09 #6 RUNWAY, TAXIWAY & APRON RECLAIM 94,033.72 09/13/2016 192928 DYNA SYSTEMS FLEXMASTER UV, CONNECTOR, CABLE TIE 280.03 09/13/2016 192929 E.G. RUD & SONS INC. OFFICE SETUP, COMPUTATIONS PROJECT MANA 737.50 09/13/2016 192930 E2 ELECTRICAL SERVICES INC TROUBLESHOOT MUFFIN MONSTER- SWITCH FAN 264.99 09/13/2016 192931 ECOLAB PEST ELIMINATION RODENT PROGRAM AUGUST 149.34 09/13/2016 192932 EHRKE, DAN REIMBURSE FOOTBALL PANTS 25.00 09/13/2016 192933 EICHTEN, BEN NO SECURITY AT WEDDING 8/20/16 210.00 09/13/2016 192934 ELECTRO WATCHMAN FIRE & SECURITY ALARM 9/1-11/30 699.83 09/13/2016 192935 ELITE POWER SOLUTIONS LLC LADDER 1, PTO GENERATOR COOLING FAN 113.50 09/13/2016 192936 ENVIRONMENTAL TOXICITY CONTROL CHRONIC TOXICITY TESTING -FINAL EFFLUENT 1,200.00 09/13/2016 192937 EPIC PRODUCTS INC WINE GLASS, CHAMPAGNE GLASS, EPICOOL CAN 437.20 09/13/2016 192938 FASTENAL COMPANY TAGS- FORKLIFT & INSPECT 660.56 09/13/2016 192939 FILZEN, MARY ATTEND TRY IT SESSION FOR DVS NEW MNLARS 115.06 09/13/2016 192940 FIRE SAFETY USA INC BC STURGES HELMET 711.99 09/13/2016 192941 FIRST ADVANTAGE LNS OCC HEALTH SOLU ANNUAL ENROLLMENT, COLLECTION SURCHARGE 33.75 09/13/2016 192942 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE 268.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 08/24/2016 - 09/13/2016 Check Date -------------------- 09/13/2016 Check -------------- 192943 Vendor Name --------------------------------------------------------------- FRANEK, CORY Description ----------------------------------------------------------------------- MILEAGE TO CONF IN GRAND RAPIDS Amount -------------------- 103.68 09/13/2016 192944 G & K SERVICES COVERALLS 322.90 09/13/2016 192945 GAME TIME 90 DEGREE CURVED SLIDE 739.07 09/13/2016 192946 GEECO F4BE300R BEARING -TURNER 1,693.38 09/13/2016 192947 GLOBAL SPECIALTY CONTRACTORS, INC AQUATIC CENTER PAYMENT #3 425,600.00 09/13/2016 192948 GOOD TIMES BUS LINES TRIP TO BANK STADIUM 330.00 09/13/2016 192949 GRAINGER EYEWASH HEAD, SHOWER TESTER, DIAPHRAGM M 1,296.91 09/13/2016 192950 GTS J. LOFDAHL- 2016 LAND USE TRAINING & EDUC 40.00 09/13/2016 192951 HACH COMPANY REAGENT SET, FERROVER, DPD TOT CHLORINE 155.62 09/13/2016 192952 HAMMOND, MICHELLE DISPLAY BOARD SUPPLIES FOR MCLEOD COUNTY 27.18 09/13/2016 192953 HANSEN GRAVEL CLASS 5- CAMPGROUND PAD 218.00 09/13/2016 192954 HARRELL'S NURSERY POLYON 4,833.22 09/13/2016 192955 HASSLEN CONSTRUCTION COMPANY, INC AQUATIC CENTER PAYMENT #3 63,622.45 09/13/2016 192956 HENDRICKSON & SONS PLUMBING LLC STAY SET CAM, CAST METAL LOWER DOOR CORN 93.06 09/13/2016 192957 HENRY'S WATERWORKS INC 3/4" METER CONNECTION, NO -LEAD, COMPLETE 600.67 09/13/2016 192958 HENRYS FOODS INC CARAMEL APPLE POPS, NACHO CHEESE, POPCOR 127.25 09/13/2016 192959 HIBU INC DISPLAY ADS ADVANCE PAY 12/16/16-11/30/1 2,532.30 09/13/2016 192960 HILLYARD/ HUTCHINSON STAIN REMOVER, CARPET SPRAY, PH RINSE 714.95 09/13/2016 192961 HIRSHFIELD'S INC US HP DTM ACRY GLS SFTY WHT, DTM ACR GLS 673.04 09/13/2016 192962 HJERPE CONTRACTING REPLACE HYDRANT & GATE VALVE ON BOULDER 5,454.00 09/13/2016 192963 HOHENSTEINS INC AUG PURCH 825.50 09/13/2016 192964 HOLT TOUR AND CHARTER INC. 10/10/16- MINNEAPOLIS STATE PARK 940.00 09/13/2016 192965 HP INC REPLACEMENT COMPUTERS FOR VARIOUS DEPTS 15,348.86 09/13/2016 192966 HUTCHINSON CO-OP FUEL 21.28 09/13/2016 192967 HUTCHINSON GIRLS SOFTBALL ASSN 2016 FAST PITCH, - MAY 1,820.00 09/13/2016 192968 HUTCHINSON LEADER ADVERTISING 1,615.82 09/13/2016 192969 HUTCHINSON WHOLESALE I.M. SAFETY YELLOW 813.76 09/13/2016 192970 HUTCHINSON, CITY OF WATER SERVICE 7/1-7/31/16 1,095.17 09/13/2016 192971 I.M.S. SHARPENING SERVICE CATCH BASIN REPAIR 1,800.00 09/13/2016 192972 INDIAN ISLAND WINERY AUG PURCH 258.24 09/13/2016 192973 INDUSTRIAL PNEUMATIC SYSTEMS AIR FILTER, OIL FILTER, SEPARATOR FILTER 1,151.89 09/13/2016 192974 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP PARTS- 31-MHD 364.83 09/13/2016 192975 ISD423/PRCE FULL PAGE AD FOR 2016 P&R SUMMER BROCHURE 412.50 09/13/2016 192976 J & N SPECIALTY IMPORTS LLC AUG PURCH 827.64 09/13/2016 192977 J & R COMPLETE AUTO & RADIATOR 1999 MACK- REPLACE & REMOVE A/C COMPRESS 1,888.43 09/13/2016 192978 JACOBSON, LANCE REFUNDABLE DAMAGE DEPOSIT 300.00 09/13/2016 192979 JEFF MEEHAN SALES INC. AUGUST COMMISSIONS - CREEKSIDE 1,166.75 09/13/2016 192980 JJ TAYLOR DIST OF MN AUG PURCH 9,525.67 09/13/2016 192981 JOHNSON BROTHERS LIQUOR CO. AUG PURCH 39,507.90 09/13/2016 192982 JOHNSTONE SUPPLY HAILSTOP 20 HAIL NETTING 149.11 09/13/2016 192983 JUUL CONTRACTING CO EMERGENCY REPAIR- LEAKING VALVE 36,708.29 09/13/2016 192984 KERI'S CLEANING WINDOWS ON WEST SIDE OF BUILDING INSIDE 3,704.00 09/13/2016 192985 KOHLS SWEEPING SERVICE 2016 SEAL COAT- RESTRIPE AREAS INCLUDED 2,028.00 09/13/2016 192986 L & P SUPPLY CO FILTER 1,271.03 09/13/2016 192987 LANDSCAPE CONCEPTS INC GRASS SEED, STARTER FERTILZER, SOD STAPL 703.64 09/13/2016 192988 LEAGUE OF MN CITIES -INS TRUST 2016 WORKER COMP / LIAB & PROPERTY PREMIUMS 178,549.50 09/13/2016 192989 LIEN, MIKE CLASS ENROLLEMENT- INTR TO MICRO WORD 169.00 09/13/2016 192990 LOCHER BROTHERS INC AUG PURCH 52,158.39 09/13/2016 192991 LOGIS QUICK COURIER INV, UPS- COURIER 8,981.37 09/13/2016 192992 MAXIMUM SOLUTIONS, INC WATERPARK & RECREATION SOFTWARE - 50% 12,000.00 09/13/2016 192993 MCEDWARD-SPARBY, JAYME REFUNDABLE DAMAGE DEPOSIT 300.00 09/13/2016 192994 MCLEOD COUNTY AUDITOR -TREASURER DECERTIFY TIF #11- REIMB COUNTY FOR TIF REC'D 3,295.03 09/13/2016 192995 MCLEOD COUNTY COURT ADMINISTRATOR BAIL- C. WINKELMUELLER 400.00 09/13/2016 192996 MCLEOD COUNTY SHERIFF'S OFFICE REINVOICED- REIMB FOR 10 PROJECTILE FERR 1,460.70 09/13/2016 192997 MCRAITH, JOHN SPONSOR PICTURES 86.00 09/13/2016 192998 MEI TOTAL ELEVATOR SOLUTIONS POWER OUTAGE, ELEVATOR WILL NOT RUN 720.00 09/13/2016 192999 MENARDS HUTCHINSON PULSATOR, MENER, SHUT OFF VALVE 1,356.44 09/13/2016 193000 VOID 0.00 09/13/2016 1193001 1 MES - MIDAM SCBA MASK WASH 95.65 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 08/24/2016 - 09/13/2016 Check Date -------------------- 09/13/2016 Check -------------- 193002 Vendor Name --------------------------------------------------------------- MILLNER HERITAGE VINEYARD & WINERY Description ----------------------------------------------------------------------- AUG PURCH Amount -------------------- 374.40 09/13/2016 193003 MINI BIFF RENT REG BLUE 265.54 09/13/2016 193004 MINNEAPOLIS, CITY OF APS TRANSACTION FEE- JULY 2016 81.00 09/13/2016 193005 MINNESOTA LAWYER 1 Y SUBSCRIPTION 299.00 09/13/2016 193006 MINNESOTA MUNICIPAL BEVERAGE ASSOC 2016 REGIONAL MMBA MTG- ROSEVILLE 9/14/16 105.00 09/13/2016 193007 MINNESOTA POLLUTION CONTROL AGENCY MPCA FEES- HOTEL SITE HWY 15 & 7 375.00 09/13/2016 193008 MINNESOTA RURAL WATER ASSN 8TH ANNUAL MRWA OPERATOR EQUIP EXPO- D. 250.00 09/13/2016 193009 MINNESOTA VALLEY TESTING LAB BOD 8,630.45 09/13/2016 193010 MN DEPT OF LABOR & INDUSTRY/CODE ANNUAL TEST- PRESSURE VESSEL 10.00 09/13/2016 193011 MRPA PRECONFERENCE INSTITUTE- D. MOON 10/24/16 360.00 09/13/2016 193012 NORTH CENTRAL LABORATORIES KIMWIPES 329.09 09/13/2016 193013 NORTH DAKOTA DEPT OF AG DISTRIBUTER LICENSE 100.00 09/13/2016 193014 NORTHERN BUSINESS PRODUCTS SHARPENER, PCL 271.20 09/13/2016 193015 NORTHERN STATES SUPPLY INC NUT PK, METAL BLADE 38.67 09/13/2016 193016 NU -TELECOM SEPT PHONE SERVICE 4,195.00 09/13/2016 193017 O'REILLY AUTO PARTS PRIMER, ACTIVATOR 14.56 09/13/2016 193018 OFFICE DEPOT PAPER, PREPRINTED THRML ROLL 68.06 09/13/2016 193019 OFFICE OF MN IT SERVICES JULY SERVICES 207.09 09/13/2016 193020 OLSEN CHAIN & CABLE CO. HOIST ANNUAL INSPECTION - SEWER PLANT 2,064.70 09/13/2016 193021 PAGE, JEFFREY EDA MEETING LUNCH SUPPLIES 122.16 09/13/2016 193022 PAULSON, DEB MWOA ANNUAL WW CONF, CLASS C WW EXAM FEE 309.52 09/13/2016 193023 PAULSON, JOHN SD/MICRO MEMORY CARDS FOR SW SURVEYS, 14 244.06 09/13/2016 193024 PAUSTIS WINE COMPANY AUG PURCH 6,493.37 09/13/2016 193025 PHILLIPS WINE & SPIRITS AUG PURCH 40,329.64 09/13/2016 193026 PIONEER MANUFACTURING CO SIGN REPAIR MATERIALS 1,356.95 09/13/2016 193027 PIONEERLAND LIBRARY SYSTEM 3RD QTR LIBRARY FUNDING 40,843.75 09/13/2016 193028 PLUMBING & HEATING BY CRAIG VIDEO INSPECT- 1267 DENVER 225.00 09/13/2016 193029 POSITIVE ID INC ID CARD- C. PLATISHA 20.40 09/13/2016 193030 POSTMASTER SR NEWSLETTER -OCT 94.00 09/13/2016 193031 POWER/MATION DIVISION INC BAGGER 388.21 09/13/2016 193032 PREMIER TECH CHRONOS ELEVATOR VFD & GEARMOTOR RETROFIT-CREEKSIDE 7,887.90 09/13/2016 193033 PRO AUTO MN INC. 2013 DODGE DURANGO- BRAKES INSPECTION 56.57 09/13/2016 193034 PROFESSIONAL WATER TECHNOLOGIES INC SPECTRAGUARD ANTISCALANT 5,369.01 09/13/2016 193035 QUADE ELECTRIC AGC - 1/4 FUSES 6.25 09/13/2016 193036 QUALITY FLOW SYSTEMS FIELD LABOR- FLYGT PUMPS 1,763.00 09/13/2016 193037 R & H PAINTING PREP & PAINT 2 CLARIFIER DOMES - SEWER PLANT 26,400.00 09/13/2016 193038 R J L TRANSFER FREIGHT- 7/20-8/10/16 - LIQUOR STORE 1,604.25 09/13/2016 193039 RATH RACING PRESSURE WASHER MOUNT FOR STATION 337.50 09/13/2016 193040 RDO EQUIPMENT CO. DIAGNOSE & REPAIR GRINDER - CREEKSIDE 8,083.70 09/13/2016 193041 RED BULL DISTRIBUTION COMPANY RED BULL 72.00 09/13/2016 193042 REINER ENTERPRISES INC FLATBED TRUCKING 8/10-8/11- CREEKSIDE 1,929.74 09/13/2016 193043 ROSENBAUER MN LLC LT4RCORD-AC LIGHT CORD- ENGINE 7 107.91 09/13/2016 193044 RUNNING'S SUPPLY JACK, LED TRAILER LIGHT KIT, SAFETY VALV 417.33 09/13/2016 193045 SAM'S CLUB MISC PURCH 763.96 09/13/2016 193046 SAM'S TIRE SERVICE M85 STACKING CONVEYOR- SEMI ALL POSITION 192.00 09/13/2016 193047 SCHIMMEL CONSTRUCTION LLC PERMIT REFUND 51.00 09/13/2016 193048 SCHOOL DIST # 423 JULY ACTIVITIES 12,094.43 09/13/2016 193049 SCHOOL DIST # 423 SWIF GRANT FOR TIGER MFG - PASS-THRU GRANT 10,000.00 09/13/2016 193050 SCHRADER, MARY 2015 CREEKSIDE MAIL IN REBATE 2.00 09/13/2016 193051 SEBORA, MARC COURT EXPENSES 174.74 09/13/2016 193052 SEPPELT, MILES DELIVER DEED GRANT APP, MEETING W/POTENT 135.14 09/13/2016 193053 SERVOCAL INSTRUMENTS INC SEMI ANNUAL CALIBRATION OF WW FLOW METER 1,550.00 09/13/2016 193054 SHAW, KAREN AUGUST-PILATES & YOGA 210.00 09/13/2016 193055 SHI INTERNATIONAL CORP ARC SERVE BACKUP TAPE LIBRARY OPTION, WI 608.00 09/13/2016 193056 SIGNATURE AQUATICS PROJ MANAGMENT HUTCHINSON AQUATIC CENTER 20,786.75 09/13/2016 193057 SOUTHERN WINE & SPIRITS OF MN AUG PURCH 12,870.59 09/13/2016 193058 SPARTAN STAFFING WK ENDING 8/7/16 8,381.27 09/13/2016 193059 STANLEY ACCESS TECH LLC SWING DOOR OPENER REPLACEMENT 1,308.92 09/13/2016 1193060 1 STAPLES ADVANTAGE IDISINFECTANT CLEANER 4,127.70 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 08/24/2016 - 09/13/2016 Check Date -------------------- 09/13/2016 Check -------------- 193061 Vendor Name --------------------------------------------------------------- STEILE CONSTRUCTION Description ----------------------------------------------------------------------- SUMP CONNECTION INTALL COORD W/LINDEN PR Amount -------------------- 2,200.00 09/13/2016 193062 STRATEGIC EQUIPMENT AND SUPPLY OPERATING SUPPLIES & MISC 431.71 09/13/2016 193063 STREICH TRUCKING HAULING 8/16-8/18/16 4,080.00 09/13/2016 193064 STURGES, JASON HFD TRUCK VISIT- WYOMING MN 14.39 09/13/2016 193065 SUBWAY WEST ELECTIONS- LUNCH 126.20 09/13/2016 193066 SYN ECO SYSTEMS INC PERSNICKETY E -2000 -SEWER CHEMICAL 917.45 09/13/2016 193067 TASC 10/1/16-12/31/16 HSA Adm. Fees 1,200.40 09/13/2016 193068 TEK MECHANICAL COUPLING, BUSHING, PVC 20.14 09/13/2016 193069 TESSMAN COMPANY MOUND CLAY -STATE TOURNAMENT SUPPLY 1,943.72 09/13/2016 193070 TITAN MACHINERY U -JOINT 146.12 09/13/2016 193071 TKO WINES AUG PURCH 1,770.00 09/13/2016 193072 TOWMASTER INC. RESERVOIR SLIMLINE 949.51 09/13/2016 193073 TWO WAY COMMUNICATIONS INC FIRE DEPT RADIO REPAIRS 304.95 09/13/2016 193074 UNITED FARMERS COOP FUEL 28,801.37 09/13/2016 193075 US BANK EQUIPMENT FINANCE COPIER CONTRACT 8/20-9/20/16 393.90 09/13/2016 193076 USA BLUE BOOK EAR PLUGS, VISION CLASS 3 JACKET, WIPES 129.63 09/13/2016 193077 USAQUATICS AQUATIC CENTER - CONSTRUCTION ADMIN 10,000.00 09/13/2016 193078 VERIZON WIRELESS JUL24-AUG23'16 USAGE 2,925.19 09/13/2016 193079 VIKING BEER AUG PURCH 29,107.69 09/13/2016 193080 VIKING COCA COLA COFFEE 905.50 09/13/2016 193081 VINOCOPIA INC AUG PURCH 4,905.93 09/13/2016 193082 WASTE MANAGEMENT OF WI -MN 8/1-8/15/16 DISPOSAL FEES 5,875.27 09/13/2016 193083 WATER CONSERVATION SERVICE INC LEAK LOCATE- FRANKLIN & MILLER 513.10 09/13/2016 193084 WILSONS NURSERY INC ENERGYTREES 1,006.00 09/13/2016 193085 WINE COMPANY, THE AUG PURCH 1,243.10 09/13/2016 193086 WINE MERCHANTS INC AUG PURCH 495.00 09/13/2016 193087 WM MUELLER & SONS STREETS, PAVEMENT REPAIRS 3,312.00 09/13/2016 193088 WM MUELLER & SONS - SEPARATE CK L1P16-01 LETTING #1 PAY REQUEST #4 739,583.52 GRAND TOTAL I I I 2,315,783.66 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Assessment Hearing & Project Award for 2017 Denver Ave (L1/P17-01) Department: PW/Eng LICENSE SECTION Meeting Date: 9/13/2016 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 20 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City received four (4) bids (see attached Bid Tabulation) for L1 P17-01 - 2017 Denver Ave project letting on Wednesday, 09/13/2016. The apparent low bidder is R & R Excavating Inc. of Hutchinson, Minnesota, with a bid of $381,578.95 (approximately 14.5% lower than the final Engineer's Estimate). This project's total cost and associated funding contributions will be reviewed by the Resource Allocation Committee at their 09/07/2016 meeting. City staff will provide a brief overview of the project scope, bids and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and assessment issues. The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving the provided Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 381,578.95 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 381,578.95 Funding Source: Improvement Special Assessments Pagel of 1 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO. 17-01 2017 DENVER AVE SE EXTENSION BID OPENING: 09/07/2016 AT 11:00 AM ENGINEER'S ESTIMATE $440,800.00 COMPLETION DATE: 06/16/2017 z � - w y z 0 a o m z � } z = R & R Excavating Inc Brent Reiner 1149 Hwy 22 South Hutchinson MN 55350 michelle@rrexcavating.net 320-587-5918 Duininck Inc 408 6th St P O Box 208 Prinsburg MN 56281 estimator@duininck.com 320-978-6011 Knife River Corporation Joan Porter 4787 Shadow Wood Dr NE Sauk Rapids MN 56379 krcmn.subquotes@kniferiver.com 320-258-2943 J. R. Ferche, Inc Jason Ferche P O Box 129 Rice MN 56367 jrtercheCOmpanleS.COm 320-3934625 fax 320-393-2711 BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL BASE BID $381,578.95 $455,759.50 $473,276.41 $508,108.30 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 1 2021.501 MOBILIZATION LUMPSUM 1.00 $4,762.14 $4,762.14 $32,000.00 $32,000.00 $50,000.00 $50,000.00 $2,800.00 $28,000.00 2 2104.501 REMOVE CURB AND GUTTER LIN FT 20.00 $5.67 $113.40 $20.00 $400.00 $15.00 $300.00 $5.00 $100.00 3 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 35.00 $11.34 $396.90 $18.00 $630.00 $15.00 $525.00 $20.00 $700.00 4 2104.513 SAWING BITUMINOUS PAVEMENT FULL DEPTH LIN FT 70.00 $5.67 $396.90 $4.00 $280.00 $5.00 $350.00 $5.00 $350.00 5 2105.501 COMMON EXCAVATION EV P CU YD 2380.00 $9.07 $21,586.60 $15.00 $35,700.00 $6.00 $14,280.00 $14.26 $33,938.80 6 2105.507 SUBGRADE EXCAVATION E CU YD 1705.00 $9.07 $15,464.35 $12.00 $20,460.00 $8.00 $13,640.00 $12.00 $20,460.00 7 2105.522 ISELECT GRANULAR BORROW C P CU YD 1545.00 $15.87 $24,519.15 $30.001 $46,350.00 $19.00 $29,355.00 $20.001 $30,900.00 8 2105.523 COMMON BORROW CV CU YD 1705.00 $4.54 $7,740.70 $4.00 $6,820.00 $19.00 $32,395.00 $19.00 $32,395.00 9 2105.541 SUBGRADE CORRECTION AGGREGATE BASE CLASS 5 EV CU YD 380.00 $20.41 $7,755.80 $31.00 $11,780.00 $37.00 $14,060.00 $27.00 $10,260.00 10 2105.604 SOIL STABILIZATION GEOGRID SQYD 885.00 $3.98 $3,522.30 $5.00 $4,425.00 $4.00 $3,540.00 $5.10 $4,513.50 11 2105.604 GEOTEXTILE FABRIC TYPE V SQ YD 5605.00 $1.02 $5,717.10 $1.40 $7,847.00 $1.75 $9,808.75 $2.00 $11,210.00 12 2112.604 SUBGRADE PREPARATION SQYD 5605.00 $3.40 $19,057.00 $1.25 $7,006.25 $4.50 $25,222.50 $3.00 $16,815.00 13 2118.501 AGGREGATE SURFACING CLASS TON 145.00 $20.41 $2,959.45 $24.00 $3,480.00 $30.00 $4,350.00 $15.00 $2,175.00 14 2211.503 AGGREGATE BASE CLASS 5 CV P CU YD 1315.00 $20.41 $26,839.15 $34.00 $44,710.00 $32.00 $42,080.00 $27.00 $35,505.00 15 2331.603 IJOINT ADHESIVE LIN FT 2235.00 $1.27 $2,838.45 $1.25 $2,793.75 $1.12 $2,503.20 $1.30 $2,905.50 16 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 240.00 $4.82 $1,156.80 $3.50 $840.00 $0.01 $2.40 $4.00 $960.00 17 2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE -STREET (1%.")SQ YD 3635.00 $7.82 $28,425.70 $7.00 $25,445.00 $8.00 $29,080.00 $8.50 $30,897.50 18 2360.503 TYPE SPNWB230CNON WEARING COURSE MIXTURE- STREET 2%" SQ YD 3635.00 $11.85 $43,074.75 $11.00 $39,985.00 $12.00 $43,620.00 $13.00 $47,255.00 19 2360.503 TYPE SPWEA230B WEARING COURSE MIXTURE -TRAIL 3" SQ YD 1000.00 $17.52 $17,520.00 $15.00 $15,000.00 $16.50 $16,500.00 $21.00 $21,000.00 20 2501.515 12" RC PIPE APRON EACH 1.00 $966.55 $966.55 $400.00 $400.00 $650.00 $650.00 $750.00 $750.00 21 2502.502 4" PE PIPE DRAIN LIN FT 1860.00 $7.47 $13,894.20 $8.00 $14,880.00 $4.00 $7,440.00 $10.00 $18,600.00 22 2503.541 12" RC PIPE STORM SEWER DES 3006 CL V LIN FT 281.00 $49.75 $13,979.75 $41.00 $11,521.00 $48.00 $13,488.00 $40.00 $11,240.00 23 2503.541 15" RC PIPE STORM SEWER DES 3006 CL V LIN FT 123.00 $40.72 $5,008.56 $45.00 $5,535.00 $52.00 $6,396.00 $42.00 $5,166.00 24 2503.602 CONNECT TO EXISTING STORM SEWER EACH 1.00 $866.09 866.09 $650.00 650.00 $1,750.00 1,750.00 $2,000.00 2,000.00 25 2503.603 CLEAN AND VIDEO TAPE PIPE SEWER LIN FT 649.00 $1.19 $772.31 $2.00 $1,298.00 $2.00 $1,298.00 $3.00 $1,947.00 26 2504.602 ADJUST GATE VALVE EACH 1.00 $289.09 $289.09 $500.00 $500.00 $500.00 $500.00 $250.00 $250.00 27 2506.501 CATCH BASIN TYPE A EACH 3.00 $2,016.83 $6,050.49 $1,500.00 $4,500.00 $1,900.00 $5,700.00 $1,800.00 $5,400.00 28 2506.501 CATCH BASIN TYPE C EACH 1.00 $1,819.21 $1,819.21 $1,500.00 $1,500.00 $1,800.00 $1,800.00 $1,800.00 $1,800.00 29 2506.502 CONST DRAINAGE STRUCTURE DES 48-4020 EACH 2.00 $2,401.40 $4,802.80 $2,200.00 $4,400.00 $2,634.00 $5,268.00 $2,200.00 $4,400.00 30 2506.502 CONST DRAINAGE STRUCTURE DES 84-4020 EACH 1.00 $4,287.59 4,287.59 $6,200.00 6,200.00 $4,924.00 $4,924.00 $5,000.00 5,000.00 31 2506.522 ADJUST FRAME AND RING CASTING EACH 4.00 $1414.71 $5,658.84 $600.00 $2,400.00 $750.00 $3,000.00 $350.00 $1,400.00 32 2531.501 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 2020.00 $14.54 $29,370.80 $13.00 $26,260.00 $12.82 $25,896.40 $17.00 $34,340.00 33 2531.604 8" CONCRETE VALLEY GUTTER SQ YD 55.00 $77.67 $4,271.85 $70.00 $3,850.00 $68.50 $3,767.50 $104.00 $5,720.00 34 2545.501 INSTALL ELECTRIC LIGHTING SYSTEM LUMPSUM 1.00 $3,812.30 3,812.30 $4,000.00 74 55555 $3,362.29 3,362.29 $7,500.00 7,500.00 35 2563.601 TRAFFIC CONTROL LUMPSUM 1.00 $2,040.91 $2,040.91 $1,800.00 $1,800.00 $6,000.00 $6,000.00 $3,000.00 $3,000.00 36 2564.531 SIGN PANELS-TYPEC SQ FT 39.75 $45.35 1,802.66 $40.00 1,590.00 $40.00 1,590.00 $50.00 1,987.50 37 2571.502 DECIDUOUS TREE 1"CAL CONT TREE 5.00 $253.71 $11268.55 $525.00 $2,625.00 $223.76 $1,118.80 $400.00 $2,000.00 38 2571.502 DECIDUOUS TREE 1.5" CAL CONT TREE 19.00 $420.43 $7,988.17 $550.00 10,450.00 $370.80 $7,045.20 $550.00 $10,450.00 39 2571.502 DECIDUOUS TREE 1.75"CAL B&B TREE 13.00 $412.55 $5,363.15 $575.00 $7,475.00 $363.85 $4,730.05 $575.00 $7,475.00 40 2571.502 DECIDUOUS TREE 2"CAL B&B TREE 13.00 $459.38 5,971.94 $600.00 7,800.00 $405.14 5,266.82 $600.00 7,800.00 41 2573.502 SILT FENCE TYPE MS LIN FT 2575.00 $2.04 $5,253.00 $2.00 $5,150.00 $2.00 $5,150.00 $2.50 $6,437.50 42 2573.530 STORM DRAIN INLET PROTECTION EACH 7.00 $170.08 $1,190.56 $150.00 $1,050.00 $150.00 $1,050.00 $220.00 $1,540.00 43 2573.535 STABILIZED CONSTRUCTION EXIT LUMP SUM 2.00 $515.73 $1,031.46 $500.00 $1,000.00 $750.00 $1,500.00 $2500.00 $5,000.00 44 2575.505 SODDING TYPE LAWN SQYD 1315.00 $8.50 $11,177.50 $6.00 $7,890.00 $6.00 $7,890.00 $7.00 $9,205.00 45 2575.570 RAPID STABILIZATION METHOD 2 ACRE 0.90 $3,231.44 $2,908.30 $3,500.00 $3,150.00 $3,500.00 $3,150.00 $4,000.00 $3,600.00 46 2575.605 SEEDING HYDROSEED ACRE 1.25 $3,174.76 $3,968.45 $8,500.00 $10,625.00 $8,500.00 $10,625.00 $9,500.00 $11,875.00 47 2582.501 PAVT MSSG EPDXY EACH 1.00 $141.73 $141.73 $125.00 $125.00 $125.00 $125.00 $200.00 $200.00 48 2582.502 4" SOLID LINE EPDXY LIN FT 155.00 $1.13 $175.15 $0.70 $108.50 $0.70 $108.50 $1.00 $155.00 49 2582.502 12" SOLID LINE EPDXY LIN FT 40.00 $4.54 $181.60 $5.00 $200.00 $5.00 $200.00 $7.00 $280.00 50 2582.502 4" DOUBLE SOLID LINE EPDXY LIN FT 625.00 $2.27 $1,418.75 $1.40 $875.00 $1.40 $875.00 $2.00 $1,250.00 TOTAL - LETTING NO. 1/PROJECT NO. 41956.90 $381,578.95 $455,759.50 $473,276.411 $508,108.30 Pagel of 1 RESOLUTION NO. 14610 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA -5114 LETTING NO. 1/PROJECT NO. 17-01 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Denver Avenue SE Extension: from Montreal Street SE to Bradford Street SE; new roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, street lighting, sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2018 and shall bear interest at the rate of _percent per annum asset down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2017, until the 31 st day of December 2018. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at anytime priorto certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2017; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 13th day of September 2016. Gary Forcier, Mayor Matt Jaunich, City Administrator COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. SA-5114, SA5114A, SA5114B LETTING NO. 1/PROJECT NO. 17-01 Denver Avenue SE Extension: from Montreal Street SE to Bradford Street SE; new roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, street lighting, sidewalk, landscaping, restoration and appurtenances COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN LUMP SUM STREET COST/FF CHECKED BY: KENT EXNER IST HEARING 08/09/2016 NUMBER OF YEARS 10 2ND HEARING 09/13/2016 INTEREST RATE: 2017 Bond Rate BOND FUND 337 ADOPTED: 09/13/2016 FIN ACCT4 337-4700-36101 TOTAL DEFERRED TOTAL ACTIVE COUNTY PID LEGAL DESCRIPTION TOTAL TOTAL a CITY PID NO. PROPERTY ADDRESS OWNER NAME OWNER ADDRESS LUMP SUM CREDIT TOTAL ASSESSMENT ASSESSMENT Z NO. ADDITION OR SUBDIVISION ASSESSMENT CREDIT SA5114A SA-5114 SA5114B That Part of Lots 16 & 18 S of Extension of Century Ave Except 1 Acre in SW Corner of SA-5114A The Higher Education Board Lot 18 & Except 100'x 200', Auditor's Plat of 1 07-116-29-05-0010 23-230-0130 2 Century Ave SE c/o Ridgewater College 2 Century Ave SE Hutchinson MN 55350 Section 07-116-29 62.25 Acres $224,222.61 $0.00 224,222.61 $224,222.61 $0.00 $149,222.61 $75,000.00 2 07-116-29-11-1900 23.504.0010 96 Denver Ave SE Kuepers Inc 17018 Commercial Park Rd Brainerd MN 56401 Lot 1, Highfield Addition (252.03 FF) $65,214.79 0.00 $65,214.79 $65,214.79 $0.00 $0.00 $65,214.79 3 07-116-29-12-0190 23.504.0020 72 Denver Ave SE Kuepers Inc 17018 Commercial Park Rd Brainerd MN 56401 Lot 2, Highfield Addition (214.18 FF) $55,420.79 0.00 55,420.79 $55,420.79 $0.00 $0.00 $55,420.79 4 07-116-29-12-0200 23.504.0030 48 Denver Ave SE Kuepers Inc 17018 Commercial Park Rd Brainerd MN 56401 Lot 3, Highfield Addition (217.40 FF) $56,254.00 0.00 56,254.00 $56,254.00 $0.00 $0.00 $56,254.00 SA-51148 5 07-116-29-12-0210 23.505.0040 24 Denver Ave SE Kuepers Inc 17018 Commercial Park Rd Brainerd MN 56401 Outlot A, Highfield Addition (301.82 FF) $78,098.35 0.00 78,098.35 $78,098.35 $0.00 $78,098.35 $0.00 6 07-116-29-12-0220 23.504.0050 1385 Montreal Ave SE Kuepers Inc 17018 Commercial Park Rd Brainerd MN 56401 Outlot B, Highfield Addition (Pond) $0.00 0.00 0.00 $0.00 $0.00 $0.00 $0.00 7 07-116-29-11-1910 23.504.0060 99 Denver Ave SE Kuepers Inc 17018 Commercial Park Rd Brainerd MN 56401 Outlot C, Highfield Addition $0.00 0.00 0.00 $0.00 $0.00 $0.00 $0.00 Deferred Assessment on 07-116-29-05-0010 shall be deferred for 15 years without interest. If land is not sold during the deferral period, said deferred assessment will be waived. If land is sold, assessment shall be activated and paid. DEFERRAL NOTES: Deferred assessment on 07-116-29-12-0210 (Outlot A) shall be deferred with interest accruing until development, platting and/or transaction related to Outlot A of Highfield Addition occurs, as per Highfield Addition Subdivision Agreement, Section III, Sub-Section 5. TOTAL ASSESSMENT ROLL NO. SA5114 - UP17-01 $47 '210.531 $0.001 $479,210.531 $479,210.531 $0.00 $227,320.95 $251,889.57 $479,210.53 G:\ASSESSMENT ROLLS\ROLLS\2017\SA5114\C-23-ASSESSMENT ROLL AR -5114 L1 P17-01- Denver Ave - 09-13-2016.)dsx - Page 1 of 1 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5114 LETTING NO. 1/PROJECT NO. 17-01 Denver Avenue SE Extension: from Montreal Street SE to Bradford Street SE; new roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, street lighting, sidewalk, landscaping, restoration and appurtenances COST PER FRONT FOOT: COMPUTED BY: PVANDERVEEN LUMP SUM STREET Cl CHECKED BY: KENT EXNER IST HEARING 08/09/2016 NUMBER OF YEARS 10 2ND HEARING 09/13/2016 INTEREST RATE: 2017 Bond Rate BOND FUND 337 ADOPTED: 09/13/2016 FIN All 337-4700-36101 TOTAL C5 Q z CITY PID NO. COUNTY PID NO. PROPERTYADDRESS OWNER NAME OWNERADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION LUMPSUM CREDIT TOTAL TOTAL ASSESSMENT TOTAL CREDIT DEFERRED TOTALACTIVE ASSESSMENT ASSESSMENT That Part of Lots 16 & 18 S of Extension of Century Ave Except 1 Acre In SW Corner of Lot The Higher Education Board 18 & Except 100' x200', Auditor's Plat of 1 07-116-29-05-0010 23-230-0130 2Cent u ry Ave SE c/o Roge—ter College 2Century Ave SE Hutchinson MN 55350 Section07-116-2962.25Acres $224,222.61 $0.00 224,222.61 $224,222.61 $0.00 $149,222.61 $75,000.00 Oudot B, Cal aford Place (Assessment to be split to Highfield Addition when 2 07-116-29-12-0090 23-481-0020 1315 Montreal St SE Kuepers Inc 17018 Commercial Park Rd Brainerd MN 56401 plat is recorded.) $254,987.92 $0.00 254,987.92 $254,987.92 $0.00 $78,098.35 $176,889.57 Deferred Assessment on 07-116-29-05-0010 shall be deferred for 15 years without interest. If land is not sold during the deferral period, said deferred assessment will be waived. If land is sold, assessment shall be activated and paid. DEFERRAL NOTES: Deferred assessment on 07-116-29-12-0090 shall be deferred with interest accruing until development, platting and/or transaction related to Outlot A of Highfield Addition occurs, as per Highfield Addition Subdivision Agreement, Section III, Sub -Section 5. TOTAL ASSESSMENT ROLL NO. SA5114 - UP17-01 1 $479,210.53 $0.00 $479,210.53 $479,210.53 $0.00 $227,320.96 $251,889.57 $479,210.53 G:\ASSESSMENT ROLLS\ROLLS\2017\SA51 TRC 23ASSESSMENT ROLL AN 5114 L1P17-01- Denver Ave- 0&07-2016 As:- Page 1 of 2 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5114 LETTING NO. 1/PROJECT NO. 17-01 Denver Avenue SE Extension: from Montreal Street SE to Bradford Street SE; new roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, street lighting, sidewalk, landscaping, restoration and appurtenances (The Assessment from parent parcel 07-116-29-12-0090 will be split to kid parcels, Acct. No. 2 through 7, as shown below.) COST PER FRONT FOOT: COMPUTED BY: PVANDERVEEN LUMP SUM STREET COST/FF CHECKED BY: KENT EXNER IST HEARING 08/09/2016 NUMBER OF YEARS 10 2ND HEARING 09/13/2016 INTEREST RATE: 2017 Bond Rate BOND FUND 337 ADOPTED: 09/13/2016 FIN ACCT# 337-4700-36101 O Q z CITY PID NO. COUNTY PID NO. PROPERTY ADDRESS OWNER NAME OWNER ADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION LUMPSUM CREDIT TOTAL TOTAL ASSESSMENT TOTAL CREDIT TOTAL DEFERRED ASSESSMENT TOTALACTIVE ASSESSMENT 1 07-116-29-05-0010 23-230-0130 2Cent u ry Ave SE The Higher Education Board c/o Rogewater College 2Century Ave SE Hutchinson MN 55350 That Part of Lots 16 & 18 S of Extension of Century Ave Except 1 Acre In SW Corner of Lot 18 & Except 100' x200', Auditor's Plat of Section 07-116-2962.25 Acres $224,222.61 $0.00 224,222.61 $224,222.61 $0.00 $149,222.61 $75,000.00 2 07-116-29-12- 23- 30 Denver Ave SE Kuepers Inc 17018 Commercial Park Rd Brainerd MN 56401 Lot 1, Highfield Addition (252.03 FF) $65,214.79 0.00 $65,214.79 $65,214.79 $0.00 $0.00 $65,214.79 3 07-116-29-12- 23- 50 Denver Ave SE Kuepers Inc 17018 Commercial Park Rd Brainerd MN 56401 Lot 2, Highfield Addition (214.18 FF) $55,420.79 0.00 55,420.79 $55,420.79 $0.00 $0.00 $55,420.79 4 07-116-29-12 23- 70 Denver Ave SE Kuepers Inc 17018 Commercial Park Rd Brainerd MN 56401 Lot 3, Highfield Addition (217.40 FF) $56,254.00 0.00 56,254.00 $56,254.00 $0.00 $0.00 $56,254.00 5 07-116-29-12 23- 10 Denver Ave SE Kuepers Inc 17018 Commercial Park Rd Brainerd MN 56401 Outlot A, Highfield Addition (301.82 FF) $78,098.35 'r 09a _ $0.00 $78,098.35 6 07-116-29-12 23- 1365 Montreal St SE Kuepers Inc 17018 Commercial Park Rd Brainerd MN 56401 Outlot B, Highfield Addition `- -- $0.00-- 7 07-116-29-11 23- 99 Denver Ave SE Kuepers Inc 17018 Commercial Park Rd Brainerd MN 56401 Outlot C, Highfield Addition 1 $0.00 1 0.00 1 $0.00 DEFERRALNOTES: Deferred Assessment on 07-116-29-05-0010 shall be deferred for 15 years without interest. If land is not sold during the deferral period, said deferred assessment will be waived. If land is sold, assessment shall be activated and paid. Deferred assessment on 07-116-29-12-0000 shall be deferred with interest accruing until development, platting and/or transaction related to Outlot A of Highfield Addition occurs, as per Highfield Addition Subdivision Agreement, Section III, Sub -Section 5. TOTAL ASSESSMENT ROLL NO. SA5114 - UP17-01 r 1 $479,210.53 $0.00 $479,210.53 $479,210.53 $0.00 $227,320.95 $251,889.57 $479,210.53 G:\ASSESSMENT ROLLS\ROLLS\2017\SA51TRC 23 ASSESSMENT ROLL AN 5114 L1P17-01-Denver Ave -0&07-2016 As: -Page 2of2 RESOLUTION NO. 14611 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 1/PROJECT NO. 17-01 Whereas, pursuant to an advertisement for bids forthe furnishing of all labor and material forthe improvement of: Denver Avenue SE Extension: from Montreal Street SE to Bradford Street SE; new roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, street lighting, sidewalk, landscaping, restoration and appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder R & R Excavating Inc of Hutchinson MN Duininck Inc of Prinsburg MN Knife River Corporation of Sauk Rapids MN J. R Ferche, Inc of Rice MN Total Bid $381,578.95 $455,759.50 $473,276.41 $508,108.30 and whereas, it appears that R & R Excavating of Hutchinson MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with R & R Excavating of Hutchinson MN in the amount of $381,578.95 in the name of the City of Hutchinson, forthe improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 13th day of September 2016. Mayor, Gary Forcier City Administrator, Matt Jaunich HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Presentation of Petition for Support of a City Dog Park Department: Administration LICENSE SECTION Meeting Date: 9/13/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Please see the attached memo and summary of petitions received on the support of a dog park within city limits. No formal action is being requested at this time. Staff is just simply asking for direction on where to go with this. BOARD ACTION REQUESTED: Staff is seeking direction on where to go with this potential project Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Memo To: Mayor Forcier and City Council Members From: Matt Jaunich, City Administrator Date: 9-8-16 Re: Dog Park Petition Office of the City Administrator 111 Hassan Street SE Hutchinson, MN 55350-2522 320-234-4241/Fax 320-234-4240 On August 18, 2016, I received a set of petitions on a request for a dog park from a John Nichols of rural Silver Lake. On Tuesday, I'll be presenting a summary of those petitions to you. The petition, from a legal sense, does not meet the requirements of an official legal city petition according to our City Charter, Section 5.02. Section 5.02 of the City Charter states that a petition given to the City Council shall be signed by the registered voters of the City, and that the petition shall have the signature and street address of each signer on the petition. While the majority of the petitions included addresses, they did not include signatures. Names were simply printed. On top of that, the petition is not requesting an ordinance nor is it requesting that anything be brought to a vote as required by Section 5.01 of our City Charter. Generally speaking, there is no legal requirement for you to respond to this petition. Even though there is no legal requirement for you to act on this petition, I do believe it would be in the Council's best interest to recognition what has been presented to you. After reviewing the petitions, I did my best to summarize what has been collected and that list is attached to this memo. As you review the petition, please note that the name/address may not be 100% correct. I did have some difficulty on how legible the information was that was presented to me. With that being said, there were a total of 571 names. My analysis of the names showed that there were 61 names that appeared more than once on the list. If you take the 61 names away from the 571, there was an original name list of 510. The 510 number will be the basis for my report. Of the 510 names, 315 (61.8%) provided an address that would show they are city of Hutchinson residents. The 315 names represent roughly 4.2% of the registered voters (7,515) at our primary election last month. The 315 names also represent about 2.2% of our most recent population estimate (14,170). Of the 510 names, 172 (33.7%) provided an address that would show they are not residents of the city of Hutchinson. The remaining 23 (4.5%) names and addresses were not complete to where they could be matched as a resident or not or were simply "inconclusive". Included with the names were a set of forms provided to us by Mr. Nichols in which 36 of the individuals offered to provide financial assistance to aid in this project moving forward. As noted before, there is no legal requirement for us to officially act on this "petition". But with that being said, staff is looking for direction from the Council on how you would like us to proceed with this potential project? Previously you had asked staff to identify a location and a project. That location and project (with budget) was presented to you at the budget workshop meeting on August 23. Is the location and project scope sufficient; too big or not big enough? On top of all of that a funding source has yet to be identified. Is staff to budget for this project or are we going to be asking supporters of this project to lead the way? Is our plan to construct this next year or sometime else in the future? Those are some of the questions staff is asking of the council as we consider moving forward with something. If you need any additional information, please don't hesitate to ask. Matt 4 Dog Park Petition Name Address City Cynthia Monet* 375 1st Ave. NW Hutchinson Crystal Hedlund 825 Franklin ST SW Hutchinson Sharon Greeley* 75 Northwoods Ave Hutchinson Janice Barington 450 Ottawa Ave SE Hutchinson Amy Chermak 735 Spruce ST. NE Jill Decker* 504 E Highland Park DR NE Hutchinson Kirbi Huls 824 Hilltop DR NE Hutchinson Jessica Docken* 566 Hassen ST. SE Hutchinson Mary Dronen* 1135 Cheyenne ST SW Hutchinson Ashley Bevwald* 996 7th Ave NW Hutchinson Jameson Johnson* 615 Merrill St SW Hutchinson y any e meyer- 202-32 uoun y Koad 2� i ver Lake Lori Pichotta* 23425 140th St Stewart Lori Neises* 8610 Co. RD 10 E A&Waco Pat Moran* 890 Oak ST Hutchinson Diana Hodges** 329 North High DR NW #108 Hutchinson Corrine McQuillan* 16 Selchow Ave SE Hutchinson Wanda Rath* 326 Lake ST SW Hutchinson Linda Anderberg** PO Box 7434 Hutchinson Rachele Wraspir* 850 Grove ST Hutchinson Mary Anderson* 1040 Elm ST NE Hutchinson Jessica Warren* 830 Spruce ST NE Hutchinson Lisa Breitkreutz* 246 Gauger ST NE Hutchinson Heidi Broll* 216 Linden AVE SW Hutchinson Jessica Grund* 45 Century Ave SE Hutchinson Makensie Paulsen* 448 California ST NW #103 Hutchinson Brad Plowman* 730 Tyler St Hutchinson Heather Marcus* 707 Shady Ridge RD NW Hutchinson Patience Duscher* 41 Main St. N Hutchinson David Dobratz* 216 4th Ave SW Hutchinson Stacie Stine* 970 7th Ave NW Hutchinson Judith Vehan* Hutchinsqg Glenda Jonson* 1145 Carolina Ave NW Hutchinson Linda Willoby 125 5th AVE NW Hutchinson Jov Hierlmaier 833 Ivv Lane SE Hutchinson 1 Dog Park Petition Name Address City Darci Haugeberg* 1179 Oakwood CT NW Hutchinson 12535 2 Mitchell McLain 704 Southview Court SW Hutchinson Forrest Meyeraan* 1058 Prairie View DR Hutchinson Diane Sauier 315 Franklin St. Hutchinson Mike Miller 115 6th Ave NE Hutchinson Doreen Smithers* 526 Adams Street SE Hutchinson John Housenick 425 Ottawa Ave Hutchinson Renee Kotlarz* 125 Century Ave SE Hutchinson Heidi Vance 726 Main Street Hutchinson 'Chris ine uade m venueHutchinson Gretchen Tankerslev 1145 13th Avenue NW Hutchinson Linda Buros 545 Clark Street NE Hutchinson Sheila McGraw 685 Linden Ave SW Hutchinson Connie Servin 688 Juul Road SW Hutchinson Amber Cross 1230 McDonald DR SW Hutchinson Jason Cross 1230 McDonald DR SW Hutchinson Justin Rodeberg 544 Madson Ave SW Hutchinson Mercedes Johnson 616 Grove ST SW Hutchinson Brian Hubert 616 Grove ST SW Hutchinson eier eier Darla Ramirez 231 Freemont Ave SE #11 Hutchinson Britt Davis 506 Main St N Hutchinson Kassandra Beltz 255 N High Drive #308 Hutchinson Toni Johnson 313 Boulder St Hutchinson Melanie Farrell 944 Merrill St SW Hutchinson Jennifer 30 2nd St W Hecto Mary Guggemos 626 Waller DR Hutchinson Cherise Posusta 448 California ST #136 Hutchinson Steve Hansen 448 California ST Hutchinson Karri Smykaiski 66855 195th St Darwin Erin Hoppe 16660 705th Ave Dassel 2 Dog Park Petition Name Address City Keagon Eveosen 400 Connecticut ST NW Hutchinson Noah Johnson 621 4th Avenue SW Hutchinson James Anderson 213 N High DR #207 Hutchinson Stebhanie Svkora 213 N High DR #207 Hutchinson Denae Forstner 1863 Island View Cir Hutchinson Miriam Paquet 441 Monroe St SE Hutchinson Paul Malver 864 Miller Avenue Hutchinson Paula Coyle 1130 South Grade CT Hutchinson Michelle Watkins* 455 Kouwe Street Hutchinson Sue Jorgensen 746 Maple Street Hutchinson liana LeiDinea L1430 iyuin ;�rreei rluicmnson Laura LeAkn 24912 Hiahwav 7 West Hutchinson Tom Fischer 21 Grove St NW Hutchinson arne re 141 Morningside DR NE utc inson Lawrence Smallwood 516 Franklin ST SW Hutchinson Judith Rube 550 Lincoln Ave SW Hutchinson Jacqui Ruzicka 555 Clark ST NE Hutchinson Marilyn Lennes 18 Grove ST NW Nicole Latour 215 4th Ave NE #D22 Hutchinson Hutchinson Toni Mochinski 245 Monroe St SE Hutchinson Brandon Speiser 1220 7th Ave NW Hutchinson Cheryl Kaczmarek 1133 Blackbird DR SW Hutchinson Lilia Naranjo 141 Morningside DR NE Hutchinson Jaime Naranjo 141 Morningside DR NE Hutchinson Delina Mullen 46 Franklin St NW Hutchinson Sara Shorter 1313 Jefferson St SE Hutchinson Sandie Haugen 420 Grove St Hutchinson Kirsten Wigen 970 Rolling Greens LN Hutchinson Jill Barrall 746 Grove ST SW Hutchinson Namah Nearshman 324 Alan St SW Hutchinson Kara Rosenberger 324 Alan St SW Hutchinson Melanie Remple 500 Campbell LN Hutchinson 22112 190th Street Cheri Ponath 448 Prospect ST Hutchinson Sheryl Martin 829 Hilltop DR NE Hutchinson 3 Name Ashley Fedrickson Abigail Johnson Duane Hobiche Deb Thuennes Linda Litchv Joe Filter Aprice Fowler BreAnn Kane Stanlev Heerema Lisa Oxlara Christine Sickmann Barb Fames (Not Legible) Eric Olson Katherine Olson Neil Whalen Lisa Hergenrader Lori Thul Mandi Rettmann Erich Bierbrauer Jill Renstrom Karen Gensmer Katie McDonald Nita Rea* Cheryl Ginerer Peggy Davis Wade Doty David Kunze Gary Sharbono Wanda Dudgeon Mark Field Annika Schwartz Dog Park Petition Address 13858 860 Hillcrest RD NE 925 Church ST SW 23158 Highway 15 281 3rd Ave NW 15 Jefferson ST SE 44 10th Ave NE 44 10th Ave NE 135 Franklin ST NW 501 Harvest ST SW 1035 Prairie View DR SW 1025 Texas Ave 840 Ash St NE 255 N High CT NW 956 Thomas Ave SW 956 Thomas Ave SW 42 Lynn Road 636 Grove ST SW 715 Graham ST SW 755 Lakewood DR SW 955 Thomas Ave SW 37 5th Ave NW City Hutchinson Hutchinson dft Hutchins Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson 785 School RD NW #201 Hutchinson 488 Prospect ST NE Hutchinson 19432 J Circle 154 5th Ave NE Hutchinson 10682 201st Coin Silver Lake Winthropd 448 California ST NW #8 Hutchinson 215 1 st Ave NW Hutchinson 19643 641 st Ave 448 California ST NW #117 Hutchinson 148 N High DR NE Hutchinson 21008 654th Ave Litchfield 4 Dog Park Petition Name Address City Cindy Dillon 715 Milwaukee Avenue Hutchinson Ronney Wendtlandt 448 California ST NW #117 Hutchinson Amanda Denny 128 Oakland Ave SE Hutchinson Lynn Artibee 1332 Birdie CT NW Hutchinson Holly Mills 736 Maple ST NE Hutchinson (Not Legible) 835 Spruce ST Hutchinson Pamela Kunze 215 First Ave NW Hutchinson Andrew Weckwerth 216 5th Ave NE Hutchinson Shellie Shufelt 645 Roberts ST SW Hutchinson Peg Lueck 346 Adams ST SE Hutchinson Rachel Cooley 948 Lewis Ave SW Hutchinson Alan Stage 844 2nd Ave SW Hutchinson Megan Diering 790 Roberts ST SW Hutchinson Sara Padrnos 320 Jefferson CT Hutchinson Christine Cavanaugh 10 Glen ST NW Hutchinson Deb McKittrick 815 Lakewood DR SW Hutchinson Tracy Berry 780 Dale ST SW Hutchinson Cha�mid 745 Franklin ST SW Hutchinson Jack Rube 550 Lincoln Ave SW Hutchinson Trent Meyer 965 Merrill ST SW #315 Hutchinson Sandra Lee-Muske 71 4th Ave NW Hutchinson Carmen Wegscheid 775 School Road Hutchinson Jackie Potvin 745 Franklin ST SW Hutchinson Michelle Kiefer 1265 Heritage Ave NW Hutchinson Robert Knuth 44 10th Ave NE Hutchinson Kelli Starrett 835 Spruce ST Hutchinson Connie Kable 1212 Lewis Ave Hutchinson Theresa Stimpert Denna Bowlin Will 352 4th St Brownton Sheryl Danks 570 Harvest ST SW Hutchinson Willow Schafe� 51553 78 Hecto Robert Martin 41 Main St N Hutchinson Susanne Eckstein 448 California ST NW #129 Hutchinson 55380 Suzanne Madison 509 W High St #14 Winthrop 5 Name Dena Kornman-Dudgeor Marsha Freyholtz Lisa Long Barry Olson Larry Lane - ------ - eau Ellen Schmeling Amy Solinger Joe Solinger Dori Hanson Calli Backen Christopher Schwartz Tim Kaczmarek Dog Park Petition Address City 1525 McDonald Dr SW Hutchinson 204 Northwoods Ave NE Hutchinson 535 Lynn RD SW Hutchinson 304 College Ave NE Hutchinson 1114 Roberts RD SW Hutchinson -"�= 531 Milky Way St S j1hM Cosmos 525 Harvest ST SW Hutchinson 525 Harvest ST SW Hutchinson 635 Park Island Dr SW Hutchinson Gregory Skawinski Hutchinson Hutchinson Hutchinson 1133 Blackbird DR SW Hutchinson Shannon W 11232 N Sunset Hutch Aaron Andrews 1201 Lewis Ave Hutchinson Gregory Skawinski Hutchinson Vicki Schreiner Kaiser 310 Stoney Point RD SW Hutchinson Kristen Lira Hutchinson Jan Barington 450 Ottawa Ave SE Hutchinson Bonnie Fimon 855 Cleveland Ave SW Hutchinson Marlys Palmer 639 Milwaukee Ave SW Hutchinson Ty Randall 991 Echo DR SW #303 Hutchinson Greg Miers 679 Juul RD SW Hutchinson Chase Miller 805 Grove ST SW Hutchinson ow— Guy Ettel 1995 Oakwood CT NW Hutchinson etel, John Froning 271 3rd Ave NW Hutchinson Courtney Oliver 795 Louisiana St NW Hutchinson Colleen Mix 732 Arizona ST NW Hutchinson Marlin Flatau 1565 McDonald Dr SW Hutchinson Greg Hanson 635 Park Island DR Hutchinson Melissa Erlandson 1032 8th Ave SW Hutchinson Paul Parentean 448 California ST #38 MMM Hutchinson David Mattson 20513 205th _Hutchinson Jennifer Frickson 804 S Jefferson ST Hutchinson Beth Jerabek PO Box 22 Silver Lake Brian Moisa 350 Grand ST Glencoe Name Christine Oster-Fiecke John Jerabek Victoria Anderson Heidi Tucker Dog Park Petition Address 105 Grove Ave N PO Box 226 514 Bluff ST NE 875 Hanson DR SW City Silver Lake Silver Lake Hutchinson Hutchinson h[rianna Damlow Md&22874 Flower WM Silver Lal Nick & Elizabeth Losiewski 855 Merrill ST SW Hutchinson Lisa Breitbarth 415 Northwoods Ave Hutchinson Adam Breitbarth 415 Northwoods Ave Hutchinson Michelle Jordahl 1225 Sherwood ST SE Hutchinson Doug Ankrum 1285 Heritage Ave NW Hutchinson Melanie Chalupsky 100 Oakland Ave SE Hutchinson Trista Bistodeau 46 5th Ave NE Hutchinson Emily Hanson 310 School Road Hutchinson Carrie Allen 935 Texas Circle NW Hutchinson Jim Yost 25 Century Ave SE Hutchinson Rhonda Binder 731 California ST NW Hutchinson Anna Elkstrom 310 School Road SW Hutchinson William Elkstrom 310 School Road SW Hutchinson Brittani Waldorf Hutchinson Gloria Preston Hutchinson Sara Jo Polloch Hutchinson Andrew Broll 216 Linden Ave SW Hutchinson Jerry Cook* 307 Dale ST SW Hutchinson Justin Beck 775 School RD SW #203 Hutchinson 0 Kathleen Cornell 511 7th Street Glencoe T T_ _I _,_:._ Bonnie Hamre 1045 Jorgenson ST Hutchinson Hutchinson Anthony Anderberg 120 5th Ave NW Hutchinson Jason Bonneana 555 Northwoods Ave Hutchinson Karen Best 559 Milwaukee Ave Hutchinson Jack Best 559 Milwaukee Ave Hutchinson Joleen Baysinger 216 5th Ave SW Hutchinson Joan Horwath 28390 655th Ave Litchfiel Debbie Baker 864 Miller Ave Hutchinson Paul Baker 864 Miller Ave Hutchinson David Laine** 448 California ST NW Hutchinson 7 Dog Park Petition Name Address City Marilyn Laine** 448 California ST NW Hutchinson Paul vander Hagen Hutchinson Bird Island Jane Gislason* 20183 Lake Hook RD Hutchinson Katie Pesina 17546 Jadeau Glencoe Chris Mayra 37 Main ST N Howard Lake Devin Chrast 320 Grove Ave N Silver Lake Sarah Henschew 811 20th ST E Glencoe Deb Giese 805 Main ST Hutchinson Fav Fandrich 818 Franklin ST SW Hutchinson Jeri Christianson iosepn iwayiana Bradley Olson Becky Bartholomay Patti Moon Lisa Eltgroth Lisa Murphy Aliciammkrne Glenda Nelson Jan Naplos 170 Orchard Ave SE Hutchinson TMOD Mom irc u c inson Ek 47381 Lester Prairie 1004 Lewis Ave Hutchinson 635 Franklin ST SW Hutchinson 310 Jefferson CT Hutchinson 1035 Texas Ave NW Hutchinson Hutchinson 964 Rolling Greens Ln 37 Main ST N Hutchinson 2182 AH 14 120 Heritage Ave NW Dawn Holtz 710 Wagner ST SW Hutchinson Darrel Ondrachek 5 9th Ave NE Hutchinson Aimee Rancour 1042 8th Ave SW Hutchinson Peggy Jorgenson 637 Oak ST Hutchinson Emmett McCormick Lewis Ave Hutchinson Sue Neubarth 844 Merrill ST SW Hutchinson Karrie Taylor 415 Franklin ST Hutchinson Karla McGraw 1440 Heritage Ave Hutchinson Helene During Shear Magic* 37 Main ST N Hutchinson Jennifer Rensch 120 Heritage Ave NW Hutchinson Becky Mayer 530 Harvest Street Hutchinson Judith Vavreck 805 Main ST Hutchinson Dana Duscher 740 Graham ST SW Hutchinson Jerry Carlson 869 Greensview CT Hutchinson Kyle Zelm 100 Oakland Ave SE Hutchinson Kellee Greenfield 925 8th Ave NW Hutchinson Mary Ann Raunow Jessica Kortuem 13565 210th ST Hutchinson Name Arlan Barfkneck Joy May Richard Settergren IW RiM ■ Sherry Rasco man Laurie McCleskey Salley Dronen Greg Dronen arry TNeu aus Tony Rozeske Robert Deardorft Dane Page Mike Kiefer Jason Durheim Joann Geving Jillian Thiemann Melinda Ryder Dog Park Petition Address 468 Campbell LN NW 645 Glen ST SW City Hutchinson Hutchinson 822 Hilltop DR NE Hutchinson j&40 County RD 20 � �ewa 66 N High DR NE Hutchinson 127 Garden RD NE 410 1st St. E Glencoe 1135 Cheyenne ST SW Hutchinson 1135 Chevenne ST SW Hutchinson Ike Gehlen Crystal Winkelman Peggy Godina (Not Legible) Elizabeth Bratts Mya Bratts Dan Harsdorf Scott Wraspir* Chad Moen Peggy Nonweiler Am Elmer Vorlicek Krystal Fox* Jim Zalomsky Stephen Price Sieglinde Stutelberg David Hansen Hayley Broten 570 Main ST S Hutchinson 1265 Heritage Ave NW Hutchinson 109 Mark DR NE Hutchinson 127 Garden RD NE Hutchinson 1525 McDonald DR #4 Hutchinson 112 Oak Lane SE Hutchinson 425 Shady Ridge RD NW Hutchinson 820 Dale Street Hutchinson 1525 McDonald DR #4 Hutchinson 820 Dale Street Hutchinson 1525 McDonald DR #4 Hutchinson 1525 McDonald DR #4 Hutchinson Park Tower Hutchinson 850 Grove Street Hutchinson 448 California ST NW #103 Hutchinson 16804 Highway 15 S im Hutchinson 133 3rd Ave SW #407 Hutchinson 365 Lake Street Hutchinson 16842 220th ST 16842 220th ST Hutchinson 705 Southview DR Hutchinson 774 Dale ST Hutchinson Circle 501 6th ST East Hector 725 Ridge Ave Ne Hutchinson 9 Dog Park Petition Name Address City Ben Third 725 Ridge Ave Ne Hutchinson Jean Gray 705 Century Ave SW Hutchinson Mary Anderson Hutchinson Mand??) Jean Nies 1118 Jefferson ST SE Hutchinson Aaron Staples 948 Hayden Ave SW Hutchinson McKynzie Sullivan 948 Hayden Ave SW Hutchinson atie ArensVMPo Box 573 ]05 Lester Annette IWW vey 707 Maple Lan Grove City Travis Sebring 707 Maple Lane Grove City Suzette Ivey 707 Maple Lane Grove City Meckenzie Dahl 707 Maple Lane Grove City Nick McGraw 707 Maple Lane Grove City Kellsie Farenbaugh 19297 108th Street Brownton Brenda Zackrison 19447 Judson Circle Hutchins Sandra Ophus 1525 McDonald Dr Hutchinson Sheila Jackson 925 Osgood Ave SW Hutchinson Toni Benda1, StevenjW N #204 enc C'.ncnnrlrn Rnuers 1?4 Cnnth Hnlrnmhe Ave T.itrhfield Steve Aljets 448 California ST NW #141 Hutchinson c+0 ie Olson Ceasar 448 California ST Hutchinson Kayla Chadwick Hutchinson Doris Stubson 1300 Sherwood ST SE Hutchinson Douglas Radtke 430 Ottawa Ave SE Hutchinson Ryan Toups 741 7th Ave NW Hutchinson Jody Hansen 880 Dale Street Hutchinson Chelsea Beroske 655 5th Ave SW Hutchinson Feranne Edlund Ted Edlund 108 Lake Ave S Silver Lake Jodi Swaja 17003 236th Circ Hutchinson Kim Yost 25 Century Ave SE Hutchinson Gerry Lotspeich 22281 York Hutchinson Ardis Tobison 440 5th Ave SW Hutchinson Krystal Poquette 855 Harrington ST SW Hutchinson Jen Guler 1120 Bluejay DR SW Hutchinson Danielle Wozney 211 Summerset LN SE Hutchinson Nate Nickolisen 211 Summerset LN SE Hutchinson 10 Name Johnson Lena LeDoux Jacaui Field Terrie Glaser Darlene Baune Breeann Alvarado Richard Nalis Theresa Hogue Rhonda Crotteau Rickey Krueger Dawn Johnson Brian Duscher Michelle Carrigan Jennifer Lee Dori Burks Ron Cleland Laurel Ahlbrecht Aleisha Ahlbrecht Anna Cleveringa Ashley Czech Kyle Melchert Robyn Stang William Mose* Rene Markaraf J n Rosie Pfeiler Amy Roulet Kelly Jo Phillips Sheryl Mose* Tony Mackedanz LuAnn Schulte David Winn Robin Curwick Dog Park Petition Address 686 5th Ave SW 636 Hassan St 140 North High DR NE 115 Jefferson ST #101 550 Graham Street 605 Texas Ave NW 68366 215th ST 448 California St #69 545 Northwoods Ave 555 Carlisle ST NE 111 Main Street 740 Graham ST SW 287 N High Dr #101 550 Clinton Ave SW #101 4 11th Ave NE 385 Ottawa Ave SE 890 Texas Ave NW #15 890 Texas Ave NW #15 675 4th Ave SW 448 California ST #155 488 California ST #155 255 North High Drive 1525 McDonald Drive #87 860 Texas Ave #2 City Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Darwin Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson 546 Jefferson ST SE Hutchinson 545 Linden Ave SW 545 Grove ST 1525 McDonald Drive #87 14568 155th ST SE 535 Adams ST 225 Hassan ST SE 5411 976 Hassan Street SE 11 r Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Dog Park Petition Name Address City Mike Curwick 976 Hassan Street SE Hutchinson 2101 Cindy Brown 1165 Carolina Ave NW Hutchinson Annie Fredericks 121 6th Ave NE Hutchinson Emily Larson Hutchinson Joseph Schaefer 465 Kouwe ST NW Hutchinson Shawn Aman 465 Kouwe ST NW Hutchinson Allen Gislason 20183 Lake Hook Hutchins Carol Hammon 1055 Echo DR SE #103 Hutchinson Kathy Hodges 1055 Echo DR SE #106 Hutchinson Barbar Burr 1055 Echo DR SE #104 Hutchinson Heather Sickmann Hutchinson Hutchinson John and Jane Orvis 926 Thomas Ave SW Hutchinson Trisha Lenarz* 835 Lakewood DR SW Hutchinson Troy Lenarz* 835 Lakewood DR SW Hutchinson Jeanette Albus Po B mst Tank VAtP.Q x0404 ?,O5th C nnrt1"T�-utrhin-,nn Flavius Beck Scott Cox Janet Hall Kaitivn Gutz Linda Sorenson Doris and Charlie Reiner Pkpril Juhnke Justin Woodcock Kristen Roffey Larry Sorensen Kendra Quezada Robin Fames Tammy Bratts Kim (SP) Amber Costervold Butch Pernar Adam Lanie Adam Martinson Pat Morrison 329 N High DR SW #108 133 3rd Ave SW 115 Jefferson ST SE #204 1525 McDonald DR SW #66 Hutchinson Hutchinson Hutchinson Hutchinson 11 Glen Street NW #9 55 Sherwood Circle 12 Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson 94 Century Ave SE Hutchinson 426 Monroe ST Hutchinson POB Good PO Box 316 Waverly 5383 Highway 7 Lester Prairie 1104 Lewis Ave Hutchinson 371 Megan St e 840 Ash ST NE Hutchinson 11 Glen Street NW #9 55 Sherwood Circle 12 Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Hutchinson Name Scott Morrison Kerry Kuester I[Lyler Holtberg Nic Hurstfield Breesha Krammer *Signed the petition twice ** Signed the petition three times Dog Park Petition Address City Hutchinson SUMMARY Total Petitions: Petitions occurring more than once: Total Original Petitions: Petitions from Residents Petitions that could not be matched as a resident: Petitions from Non -Residents Petitioners who stated they would be willing to donate money: 860 School Road NW Hutchinson 860 School Road NW Hutchinson 571 61 510 315 23 172 36 13 % of Petitions 61.8% 4.5% 33.7% HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Review Changes to the Council Bylaws Department: Administration LICENSE SECTION Meeting Date: 9/13/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: At our last council meeting, you reviewed the first draft of a set of bylaws for the city council. At that meeting, the council requested that a discipline section be added to the bylaws. That proposed section has not been added and is being presented to you for review. The changes to the bylaws can be found on page 12 of the attached set of bylaws. As Marc and I looked into a discipline policy, we discovered that the council is very limited in what they can legally do to another member. Removing a members authority to vote and participate in council meetings is not allowed. Outside or removing a member from committee assignments or leadership positions, there isn't a whole lot that can be done besides a censure. We're hoping the proposed policy will give you a little bit of direction on what can actually be done. Once again, the bylaws are a combination of city ordinances, city policies, and city governance policies intertwined with a sample set of council bylaws put together by the Minnesota Mayors Association. If you are comfortable with what has been put together as a set of bylaws, I will work on putting together a formal resolution to actually approve the bylaws at our next meeting in September. BOARD ACTION REQUESTED: No action, just review. Formal action on a proposed policy will take place at the next meeting if the council is comfortable with the changes. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY COUNCIL RULES OF PROCEDURE AND BYLAWS POLICY ADOPTED 2016 SECTION 1. PURPOSE It is recognized that in order to enhance the concept of an effective and democratic government, it is essential that a City Council establish a set of rules and bylaws to govern itself by. The purpose of this policy is to set the groundwork for orderly and respectful communications and conduct between and among councilmembers, city staff, and citizens to promote the efficient working of the public's business by or on behalf of the City Council. A. Authority. City councils are authorized to adopt rules of procedure and provide for order at their meetings pursuant to Minn. Stat. § 412.191. Hutchinson City Charter, Section 3.03, also allows for the city council to establish its own rules of procedure and quorum. B. Law. The City Charter, City Code, Ordinances and council shall be followed and shall not be supplem Bylaws of the City Council. -A SECTION 2. THE OPENMEETING LAW The Minnesota Open Meeting Law, Minn. Stat. public bodies be open to the public. A. This presumption of openness serves 1. To prohibit actions from the interested public to be or to detect improper influe_ 2. To ensure the public's right 3. To afford thagiffifiban oim, B. The city cc of its most at a to nutes governing the city the Rules of Procedure and that all meetings of where it is i possible for g decisions of public bodies, public body. g and ging citi access to city meetings as one a result, ouncil and council committee meetings ludin cial and adjourned meetings, with the MX b inn. Stat. Ch. 13D, shall be open to the C. SX ngs b cc o city council do not constitute a public meeting and are nl meetin he Cit ouncilmembersshould avoid any discussion of pss at these nce social gatherings. D. In calculatingu f days for providing notice under the Minnesota Open Meeting Law, th that the notice is given is not counted, but the last day is counted. If the last is a Saturday, Sunday, or legal holiday, that day is omitted from the calculation and the following day is considered the last day (unless, it happens to be a Saturday, Sunday, or legal holiday). E. In keeping with the intent of the Minnesota Open Meeting Law, city councilmembers shall not use any form of electronic communications technology, such as text messaging or e-mail, to communicate with one another or third parties during a public meeting in a manner that is hidden or shielded from the public view. F. Pursuant to Minn. Stat. § 13D.01, subd. 6, at least one copy of the written materials made available to the council at or before the meeting shall also be made available for inspection by the public, excluding any non-public data, attorney-client privileged data, or materials related to agenda items of closed meetings. SECTION 3. QUORUM A simple majority (three members) of the council shall constitute a quorum for the valid transaction of any scheduled business to come before the council. SECTION 4. COUNCIL MEETINGS A. Location. All meetings, including special, recessed, and continued meetings, shall be held in the city council chambers at the City Center, 111 Hassan Street SE, Hutchinson, Minnesota, unless otherwise designated, pursuant to Mi1W. Stat. § 13D.04, subd. 2. B. Regular meetings. Regular meetings are where transacted. Regular meetings of the city counci Tuesday of each month at 5:30 p.m. No nice .il holiday, and no meeting will be held betw general election day. Approval of the r n the organizational meeting as provide ecti C I� E. Special meetings. A special meeting is a different from that of a regu ting. by any three other members least three days before the nice Notice to the public of special in gs . subd. 2. he 1 business of the city council is eld on the second and fourth ill b on a federal or legal 00 p.m. a 0 p.m. on a primary or seting calend 1 take place annually at n 4-I. Id at a tnnecation may be Calle y the Mayor or I with the City Administrator at as provided in Section 3-C. Want to Minn. Stat. § 13D.04, may be Med by the mayor or any two city I special meeting called because of lat, he judgment of the public body; require ody. od financial deals do not constitute an emergency meeting is not required. th e fort to notify each news outlet that has filed a be given by telephone or any other method to notice must include the subject of the meeting. Meeting Law allows some meetings to be closed m a meeting is closed, the presiding officer at the r closing the meeting on the record and cite the F. Recessed or continued meetings. Are meetings postponed to a future time for convenience or to complete pending business from a regular meeting. When a meeting is recessed or continued, the presiding officer shall state the time and place for the next meeting to occur pursuant to Minn. Stat. § 13D.04, subd 4. The time and place shall be noted according to the procedures for a special meeting notice. G. Workshops. Are meetings of the city council to discuss in-depth policy items (budgets, major projects, etc.) where no action will take place except for to open and close the workshop. The notice procedures for a special meeting shall be required when conducting a workshop. H. Public Hearings. Public hearings are a meeting of the city council where members of the public can express their opinions on a specific topic. Guidelines for public hearings can be found in Section 14 below. L Organizational meetings. The council will conduct its organizational meeting the first Monday in January following a regular municipal election. If the first Monday is a holiday, the first Tuesday in January shall be used. For all other years, the council will conduct its organizational meeting concurrent with the first regular council meeting in January of each year to: SECTION 5. PRESIDING OFFICER The Mayor shall preside over at all meetings of C. M0211Wd votin residi ficer may not make motions but can second motions,k on any tions, and vote on any matter properly before the council. ' D. Absences oft ':�; , � . # esr L.4 fficer. In the absence of the mayor, the vice mayor shall preside. In thea both the mayor and the vice mayor, the city administrator shall call the meeting to r. The first order of business shall be to select a presiding officer for the meeting from the members present. The city administrator shall preside until the councilmembers present choose a member to act as presiding officer. E. Temporary designation of a presiding officer. The presiding officer may choose to designate a temporary presiding officer before participating in debate on a given matter. In the alternative, the council may by majority vote designate a temporary presiding officer to preside over the debate on a given matter. The presiding officer shall resume presiding as soon as action on the matter is concluded. SECTION & RULES OF ORDER AND PROCEDURE The proceedings of the city council shall be conducted in accordance with the most recent addition of Roberts Rules of Order. Generally speaking, the parliamentary procedure of the City Council will be quite informal. All motions shall be seconded followed by a discussion/debate. After every member of the City Council has had the opportunity to participate in the discussion, the presiding officer shall call for the vote according to Section 8 below. SECTION 7. DECORUM OF COUNCILMEMBERS A. Aspirational statement: All councilmembers shall assist the presiding officer in preserving order and decorum and in providing for the efficient operation of the meeting. B. Aspirational statement: No councilmember shall eng conduct which delays or interrupts the proceedings or which hinders hones ctful discussion and debate. C. Aspirational statement: City council in that recognizes the validity of differing democratic discussion and debate free s D. To effectuate these aspirational goals, ci council meetings in a manner consistent No councilmember shall while in the chamber in a in a courteous manner es the ideal of anal attacks and threats. themselves at 1 or pass private messages proceedings of the council. noise of disturbance while words or unparliamentarily language toward another person during a on any subject other than the subject in debate. the speech of another councilmember. engage in disorderly conduct that disturbs or disrupts the 7. No councilmembff shall engage in conduct that attempts to embarrass or degrade a fellow member of the council or city staff. SECTION 8. VOTING A. Unless otherwise required by the City Charter, the votes of the city council will be taken by voice vote. A roll call will be taken when the vote is not unanimous. The presiding officer shall announce the results of all votes of the council. B. A clear statement of the matter being voted upon and the names of those voting for and against the matter shall be recorded in the official minutes. 5 C. Councilmembers may ask for a roll call of the vote by the administrator or council meeting secretary on any motion, resolution or ordinance. D. The administrator or council meeting secretary may ask for a verification roll call if the vote of a councilmember is not clear on the voice vote. E. A majority vote of the quorum present shall be sufficient for all matters before the council, unless otherwise provided by state law. F. Whenever a matter is put forward for a vote, every councilmember shall vote, unless a bona fide conflict of interest, as defined by state law, exists. SECTION 9. MEETING SCHEDULE A. Each meeting of the council shall convene at hearings shall commence at the advertised til 111 Council business shall be conducted i the council may move to amend the a "Approval of the Agenda", except that a special or emergency meeting_if the item C. The prepared agenda may advertised time of a public D. If all business time followin SECTION 10. The order of hi appointed. All public der of the prepa to add, remove, or a may n e added t i d in the da. A majority of an item during the agenda of a the meeting. officer to accommodate the of the meeting. and community service to the city to another date and SECTION 11. AGENDA An agenda will be prepared for all regular council meetings by the city administrator. City councilmembers and city staff may submit an item for consideration on the agenda to the Mayor or City Administrator. The Mayor will inform the city administrator of any items for 6 consideration on the Agenda. Members of the public wishing to place items on the agenda must work through department directors, city councilmembers, or the city administrator prior to the meeting date. Members of the public may also address the city council directly at the public comment forum provided at the council meeting. When a special meeting is called, the agenda must be included in the request for the meeting and in the publication of the notice of the meeting pursuant to Minn. Stat. § 13D.04, subd. 2. A. All requests to place an item on the agenda, including supporting information, must be received by the city administrator before 10:00 a.m. on the Thursday prior to the next council meeting. B. All requests to place an item on the agenda must be on t form prescribed by the city. The form should be completed with the goal of clear ribing the subject matter to be considered by council and any action requested or ed. Supporting information may be attached to the form as necessary. C. All requests to place an item on the by the city administrator. D. The agenda, along with information math city councilmembers and the city attorney at the latest. dftl- SECTION 12. CONSENTAGENDA A consent agenda may be used to imprc council to consider sev at one on the consent aeen A. Policy. The staff mVQft reviewed and approved will beailed, ema livered to all F rior to the n r deuncil meeting of m s. The consent agenda allows Lon is ssary to approve all items , non -controversial items that require Items such as the following shall be Certain pZWel Aft, such as dose affecting the compensation and e appointme mem to committees, board or commissions, C.Vaal agement actions, such as claims, appropriations, contract and the transfers of funds, D. ect specifications and the setting of bid opening dates, E. e actions, such as minor subdivisions and land use permits ning commission support, F. Licenses or permits for approval that don't require a hearing, such as liquor renewals or gambling, G. The setting of public hearing dates, such as for improvements and budget hearings, H. Resolutions, such as resolutions of support and resolutions dealing with routine city business. Items such as the following shall not be placed on the consent agenda: • Items that require a debate by the Council; • Items that are not routine in nature, • Ordinances; • Items that commit a significant financial contribution by the city that were previously not included in the annual budget, • Items that require a public hearing, • Items that require the Mayor or a council member to abstain from the vote. 4. The consent agenda shall be adopta majority vote of present at the meeting. SECTION 13. MINUTES Minutes constitute a vital record of intent, findings of fact, and action. and/or their designee must eep a n A. The min mayor. ( meeting. IN 3. If thNs of th4. If th call vote. 5. Council shall amended. of preserving city council 51, the city administrator the city administrator and da for the next council meeting's minutes shall be 'o d to be read aloud. 1 ca r any additions or corrections. an addition or correction, it will be made with a voice vote council shall vote upon the addition or correction by roll action by vote to approve the minutes as distributed or as C. Minutes shall be published as required by Minn. Stat. §§ 412.191, 331A.08, subd. 3, 331A.01, subd 10. SECTION 14. PUBLIC COMMENT AT COUNCIL MEETINGS AND AT PUBLIC HEARINGS A. Public participation and comment at council meetings. City council meetings are the forum for the city council to conduct the city's business. While city council meetings are open to the public pursuant to the Minnesota Open Meeting Law, they are not a forum for 8 public expression. As such, members of the public are not allowed to participate in council discussion and debate without a specific invitation and/or formal recognition by the presiding officer. Members of the public shall not applaud, engage in conversation, or engage in other behavior through words or action that may disrupt the proceedings of council. B. Members of the public shall follow the direction of the presiding officer. Members of the public who do not follow the direction of the presiding officer will be warned that further disruptive conduct will result in removal from the meeting. After warning, if the conduct continues, the presiding officer may ask the member of the public to leave the meeting room. C. Public comment period. A limited forum members of the public to sp �th the coon comments during the Citizen g the limitations: 1. Speakers mYa to five (5 2. Speakers in shall contac pl on thea bf the presiding officer, the present, to remove the person ;ent, the presiding officer may wing the person. In o the safety of the public m6nus is directed to ing the Ci!ncil) for I on the agn . Public period are subject to these speaking and are limited fora Nffod longer than five minutes e of the council meeting and asked to be public or the council, a warning is not necessary before the sergeant -at -arms is directed to remove the speaker. 10. The city council will generally not respond at the same meeting where an issue is initially raised by a member of the public. Generally the matter will be referred to staff for further research and possible report or action at a future council meeting. 11. The city council will not take action at the same meeting where an action item is initially raised by a member of the public. Any matter requiring an official action of the city council needs to be officially placed on the agenda according to Section 11 above. D. A summary of these rules for public comment may be provided in the council meeting room. SECTION 15. PUBLIC HEARINGS Public hearings are sometimes required by law to allo .c to offer input on city council decisions. When public hearings are required by la e sh provided as required by state statute. Public hearings shall be commence time adve in any notice required by law. A. General procedure for public hearings. derof b mess fora lie hearings conducted by council shall be: B.Xho wr addr e city council at a public hearing must follow the same ction14. ever, residingofficer may allow additional time for s required, mply applicable state law. C. Speakers so prod itten comments to the city council before or at the meeting. Written comsh read aloud by the presiding officer or his or her designee as provided within on. Anonymous, unsigned communications will not be read. D. The presiding officer may continue the hearing, if necessary, following the proper rules of procedure SECTION 16. PROCEDURE FOR RESOLUTIONAND ORDINANCE ADOPTION All resolutions and ordinances shall be in writing. Unless otherwise provided by law, all ordinances and resolutions shall be adopted by a majority vote of the councilmembers of the whole. All ordinances, except an emergency ordinance, shall receive at least two readings before adoption. There shall be at least seven (7) days elapsed between the first reading and the second reading and adoption. All resolutions shall take effect immediately upon its passage or at such a later date as is fixed in it. All ordinances, except emergency ordinances, shall take effect upon publication or at such a date as is fixed in it. 10 SECTION 17. BOARD, COMMISSION, AND COMMITTEE ASSIGNMENTS All assignments of councilmembers to serve on city boards, commissions, and committees shall be appointed by the Mayor and approved by a majority vote of councilmembers present at the meeting, unless otherwise provided by law. SECTION 18. MAYORAL AND CITY PROCLAMA TIONS Except as otherwise provided by law, all mayoral proclamations recognizing events, persons, and official observances are the prerogative of the Mayor and don't require an adoption of the entire council. All official City and/or City Council of the whole proclamations recognizing events, persons, and official observances shall be adopted by a majority of councilmembers present at the meeting where such proclamation is presented for adoption. SECTION 19. CONFLICTS OFINTEREST The mayor and no councilmember shall use his or her manner which would give the appearance of or resull A. C. I� Gifts. Except as otherwise provided receive a gift from any interested pe representative of a person or an assc decision that the Mayor or a council Contracts. Except as other have a personal financial i in their official capacity. ition or otherwise act in any iety or conflict of interest I cilmembers cannot -son erson, or a ,t finan terest in a > make. Exce'W otherwise provided by law, the mayor or a ersonal financial interest in an official non -contractual action action on that item. Members are encouraged to stay away al's own person interest is so distinct from the public interest expected to represent the public interest fairly. E. Disclosing Conflicts. Members should disclose their potential interest at the earliest stage with the city attorney. Upon disclosing the interest, a member should stay away from participating in discussions and influencing any decisions. No member shall vote or take any official action unless the city attorney decides there is no prohibited conflict of interest. SECTION 20. INTERACTION WITH CITY STAFF The mayor and any councilmember shall deal with and control city employees under the jurisdiction of the city administrator solely through the city administrator. Neither the mayor nor any councilmember shall give orders to any city employee. M The mayor or any councilmember may call upon employees under the jurisdiction of the city administrator for the answering of questions and research on policy -related matters or projects. However, any departmental direction shall be taken by the council of the whole and directed through the city administrator. In addition, any direction given to the City Administrator shall be taken by the council of the whole. SECTION 21. DISCIPLINE IN I.1 C. Policy. It is the policy of the mayor and councilmembers to administer discipline amongst itself with the goal of correcting inappropriate conduct and/or conduct unbecoming and to define a standard of conduct of which they will govern themselves by. Appling appropriate discipline amongst themselves will help to i till public confidence and trust in the fair operation and integrity of Hutchinson's cit rnment. The mayor or a councilmember who im conduct or who violates any provisions ordinance, Charter provision, or city pc committee assignments (both within council pay or other privileges afford other discipline measures including cen Procedure for Reprimands. to the offending councilmem continue, then the matter sho individual whose actions are vice mavor. It isA111616monsi ona C ollow proper er city uncil, lose gencies); lose ld lead to f the whole. 1 action council of the whole against an individual al has vio ated the city's ethical rules and expressing ayor or any councilmember may make a motion to r ser, infractions of the bylaws and/or any other city i, or city policy. A censure will take the form of a resolution noting the councilmember's conduct and expressing SECTION X22. SUSPEAWON OR AMENDMENT OF THESE RULES Any or all of these rules may be temporarily suspended by a majority vote of the councilmembers present at the meeting, except as otherwise required by Minnesota law. These rules shall not be repealed or amended except by a majority vote of the whole council after notice has been given at a preceding council meeting. 12 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution 14609 Authorizing Issuance of $4,010,000 G. 0. Bonds 2016A Department: Finance LICENSE SECTION Meeting Date: 9/13/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Nick Anhut - Ehlers Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Nick Anhut, from Ehlers & Associates, will review with Council the bids received for the 2016 bond issuance. The new debt, with a total par value of $4,010,000, will finance two components as follows: 1. 2016 Pavement Management Program (PMP) with a par value of $2,520,000. - debt service is repaid over a 15 year period from the debt service fund with assessments and the debt tax levy as the funding sources. - special assessments are paid by property owners to the City over a 10 year period at an interest rate equal to the true interest rate on the bonds plus 1 %. 2. 2016 Heavy Equipment with a par value of $1,490,000. - debt service is repaid over a 5 year period using the existing debt levy as the funding source. It's important to point out that the debt service payments for both components will be funded by the existing debt levy and does not require a tax increase. I have updated the City's debt management plan for this debt issuance and have attached the future projected debt levy graph directly after this page. We are waiting on the documentation which will be sent separately or handed out at the council meeting. BOARD ACTION REQUESTED: Consider and approve the issuance of $4,010,000 general obligation improvement bonds, series 2016A, by adopting resolution 14609. Fiscal Impact: Funding Source: Debt Service Fund FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Jill 11' • M Existing Levy F—� Proposed Future Issues F--lEquipment —Target Levy Debt CERTIFICATION OF MINUTES RELATING TO $4,010,000 GENERAL OBLIGATION BONDS, SERIES 2016A Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on September 13, 2016, at 5:30 o'clock p.m., in the Council Chambers at the Hutchinson City Center. Councilmembers present: Councilmembers absent: Documents Attached: Minutes of said meeting (pages): 1 through 16 RESOLUTION NO. 14609 RESOLUTION RELATING TO $4,010,000 GENERAL OBLIGATION BONDS, SERIES 2016A; AUTHORIZING THE ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this _13th_ day of September, 2016. Matt Jaunich (SEAL) City Administrator The City Administrator reported that (_) proposals had been received by the City prior to 11:00 A.M., Central Time today for the purchase of the Bonds in accordance with the Terms of Proposal for the $4,010,000 General Obligation Bonds, Series 2016A of the City as previously approved by a resolution of the City Council. The bids have been read and tabulated, and the terms of each have been determined to be as follows: Name of Bidder Bid for Interest Principal Rates (See Attached) Total Interest Cost -Net Average Rate Councilmember introduced the following resolution and moved its adoption, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 14609 RESOLUTION RELATING TO $4,010,000 GENERAL OBLIGATION BONDS, SERIES 2016A; AUTHORIZING THE ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: Section 1. Recitals. 1.01. Authorization. This City Council, by resolution duly adopted on August 9, 2016, authorized the issuance and sale of its General Obligation Bonds, Series 2016A (the "Bonds"), pursuant to Minnesota Statutes, Section 412.301 and Chapters 429 and 475, for the purpose of (a) financing various street improvements in the City (the "Improvements"), (b) financing various items of capital equipment (the "Equipment"), and (c) funding costs of issuance of the Bonds (collectively, the "Project"). The principal amount of the portion of the Bonds allocable to the Equipment ($ ) shall be designated as the "Equipment Bonds" and does not exceed 0.25 percent of the market value of the taxable property in the City. The principal amount of the portion of the Bonds allocable to the Improvements ($ ) shall be designated as the "Improvement Bonds." 1.02. Sale of Bonds. The City has retained Ehlers & Associates, Inc., an independent financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds are being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), without meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision 1. Pursuant to the Terms and Conditions of Sale for the Bonds, (� sealed bids for the purchase of the Bonds were received at or before the time specified for receipt of bids. The bids have been opened and publicly read and considered, and the purchase price, interest rates and net interest cost under the terms of each bid have been determined. The most favorable proposal received is that of , of , (the Purchaser), to purchase the Bonds at a price of $ the Bonds to bear interest at the rates set forth in Section 3.01. The proposal is hereby accepted, and the Mayor and the City Administrator are hereby authorized and directed to execute a contract on the part of the City for the sale of the Bonds with the Purchaser. The good faith checks of the unsuccessful bidders shall be returned forthwith. 1.03. Issuance of Bonds. All acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed prior to the issuance of the Bonds have been done, do exist, have happened, and have been performed, wherefore it is now necessary for this Council to establish the form and terms of the Bonds, to provide for the security thereof, and to issue the Bonds forthwith. 1.04. Maturities. This Council finds and determines that the maturities of the Bonds, as set forth in Section 3.01 hereof, are warranted by the anticipated collection of the assessments and ad valorem taxes to be levied for the cost of the Improvements. Section 2. Bond Terms, Registration: Execution and Delivery. 2.01. Maturities, Interest Rates, Denominations, Payment. The City shall forthwith issue and deliver the Bonds, which shall be denominated "General Obligation Bonds, Series 2016A" and shall be payable primarily from the Bond Fund created in Section 4.01 hereof. The Bonds shall bear a date of original issue of October 11, 2016, shall be issuable in the denomination of $5,000 each or any integral multiple thereof, shall mature on February 1 in the years and amounts set forth below, and Bonds maturing in such years and amounts shall bear interest from the date of original issue until paid or duly called for redemption at the rates per annum shown opposite such years and amounts as follows: Year Total Amount Improvement Bonds Equipment Bonds Interest Rate 2018 $780,000 $170,000 $610,000 2019 505,000 180,000 325,000 2020 495,000 180,000 315,000 2021 340,000 185,000 155,000 2022 270,000 185,000 85,000 2023 185,000 185,000 -- 2024 185,000 185,000 -- 2025 185,000 185,000 -- 2026 190,000 190,000 -- 2027 190,000 190,000 -- 2028 130,000 130,000 -- 2029 135,000 135,000 -- 2030 140,000 135,000 -- 2031 140,000 140,000 -- 2032 145,000 145,000 -- [REVISE MATURITY SCHEDULE FOR ANY TERM BONDS] The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, shall be payable by check or draft issued by the Registrar described herein. Each Bond shall be dated by the Registrar as of the date of its authentication. 2.02. Dates, Interest Payment Dates. Interest on the Bonds shall be payable on February 1 and August 1 in each year, commencing August 1, 2017, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. Interest on the Bonds will be computed on the basis 2 4826-8921-3953\1 of a 360 -day year consisting of twelve 30 -day months and will be rounded pursuant to the rules of the Municipal Securities Rulemaking Board. 2.03. Registration. The City shall appoint, and shall maintain, a bond registrar, transfer agent and paying agent (the Registrar). The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Reui�. The Registrar shall keep at its principal corporate trust office a bond register in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. Whenever any Bond is surrendered by the registered owner for exchange, the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney duly authorized in writing. (d) Cancellation. All Bonds surrendered upon any transfer or exchange shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is legally authorized. The Registrar shall incur no liability for its refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the bond register as the absolute owner of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on such Bond and for all other purposes, and all such payments so made to any such registered owner or upon the owner's order shall be valid and effectual to satisfy and discharge the liability of the City upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds (except for an exchange upon a partial redemption of a Bond), the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be lost, stolen or destroyed, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any such Bond lost, stolen or destroyed, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond lost, stolen or destroyed, upon filing with the Registrar of evidence satisfactory to it that such Bond was lost, stolen or destroyed, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be cancelled by it and evidence of such cancellation shall be given to the City. If the mutilated, lost, stolen or destroyed Bond has already matured or been called for redemption in accordance with its terms, it shall not be necessary to issue a new Bond prior to payment. 2.04. Appointment of Initial Registrar. The City hereby appoints Bond Trust Services Corporation in Roseville, Minnesota, as the initial Registrar. The Mayor and City Finance Director are authorized to execute and deliver, on behalf of the City, a contract with Bond Trust Services Corporation, as Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove any Registrar upon thirty (30) days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the City Finance Director shall transmit to the Registrar from the Bond Fund described in Section 4.01 hereof, moneys sufficient for the payment of all principal and interest then due. 2.05. Redemption. Bonds maturing in the years 2018 through 2025 shall not be subject to redemption prior to maturity, but Bonds maturing in the years 2026 and thereafter shall be subject to redemption and prepayment at the option of the City, in whole or in part, in such order as the City shall determine and by lot as to Bonds having the same maturity date, on February 1, 2026 and on any date thereafter (whether or not an interest payment date), at a price equal to the principal amount thereof and accrued interest to the date of redemption. [Bonds maturing on February 1, 20 are subject to mandatory redemption, at a redemption price equal to their principal amount plus interest accrued thereon to the redemption date, without premium, on February 1 in each of the years shown below, in an amount equal to the following principal amounts: M Bonds Maturing on February 1, 20 Sinking Fund Aggregate Payment Date Principal Amount *Maturity] Prior to the date set for redemption of any Bond prior to its stated maturity date, the City Administrator shall cause notice of the call for redemption thereof to be published as required by law and, not more than sixty (60) and not fewer than thirty (30) days prior to the designated redemption date, shall cause notice of the call to be mailed to the registered holders of any Bonds to be redeemed at their addresses as they appear on the bond register described in Section 3.03 hereof, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. The notice of redemption shall specify the redemption date, redemption price, the numbers, interest rates and CUSIP numbers of the Bonds to be redeemed and the place at which the Bonds are to be surrendered for payment, which is the principal office of the Registrar. Official notice of redemption having been given as aforesaid, the Bonds or portions thereof so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions thereof shall cease to bear interest. Bonds in a denomination larger than $5,000 may be redeemed in part in any integral multiple of $5,000. The owner of any Bond redeemed in part shall receive without charge, upon surrender of such Bond to the Registrar, one or more new Bonds of such same series in authorized denominations equal in principal amount to the unredeemed portion of the Bond so surrendered. 2.06. Preparation and Delivery. The Bonds shall be prepared under the direction of the City Administrator and shall be executed on behalf of the City by the signatures of the Mayor and the City Administrator. In case any officer whose signature shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so executed and authenticated, they shall be delivered by the City Administrator to the purchaser thereof upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the purchaser shall not be obligated to see to the application of the purchase price. 2.07. Securities Depository. (a) For purposes of this Section the following terms shall have the following meanings: "Beneficial Owner" shall mean, whenever used with respect to a Bond, the person in whose name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records of such Participant, or such person's subrogee. "Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. "DTC" shall mean The Depository Trust Company of New York, New York. "Participant" shall mean any broker-dealer, bank or other financial institution for which DTC holds Bonds as securities depository. "Representation Letter" shall mean the Representation Letter from the City to DTC. (b) The Bonds shall be initially issued as separately authenticated fully registered bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of such Bonds shall be registered in the bond register in the name of Cede & Co., as nominee of DTC. The Registrar and the City may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, if any, giving any notice permitted or required to be given to registered owners of Bonds under this resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the City shall be affected by any notice to the contrary. Neither the Registrar nor the City shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or any other person which is not shown on the bond register as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with respect to the payment by DTC or any Participant of any amount with respect to the principal of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under this resolution, with respect to the selection by DTC or any Participant of any person to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. So long as any Bond is registered in the name of Cede & Co., as nominee of DTC, the Registrar shall pay all principal of and interest on such Bond, and shall give all notices with respect to such Bond, only to Cede & Co. in accordance with the Representation Letter, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an authenticated Bond for each separate stated maturity evidencing the obligation of the City to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with paragraph (e) hereof. 0 (c) In the event the City determines that it is in the best interest of the Beneficial Owners that they be able to obtain Bonds in the form of bond certificates, the City may notify DTC and the Registrar, whereupon DTC shall notify the Participants of the availability through DTC of Bonds in the form of certificates. In such event, the Bonds will be transferable in accordance with paragraph (e) hereof. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with paragraph (e) hereof. (d) The execution and delivery of the Representation Letter to DTC by the Mayor, in the form presented to this Council with such changes, omissions, insertions and revisions as the Mayor shall deem advisable, is hereby authorized, and execution of the Representation Letter by the Mayor shall be conclusive evidence of such approval. The Representation Letter shall set forth certain matters with respect to, among other things, notices, consents and approvals by registered owners of the Bonds and Beneficial Owners and payments on the Bonds. The Registrar shall have the same rights with respect to its actions thereunder as it has with respect to its actions under this resolution. (e) In the event that any transfer or exchange of Bonds is permitted under paragraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of this resolution. In the event Bonds in the form of certificates are issued to owners other than Cede & Co., its successor as nominee for DTC as owner of all the Bonds, or another securities depository as owner of all the Bonds, the provisions of this resolution shall also apply to all matters relating thereto, including, without limitation, the printing of such Bonds in the form of bond certificates and the method of payment of principal of and interest on such Bonds in the form of bond certificates. 2.08. Form of Bonds. The Bonds shall be prepared in substantially the form attached as Exhibit A hereto. Section 3. Use of Proceeds, Project Fund. 3.01. Project Fund. There is hereby created a special bookkeeping fund to be designated as the "General Obligation Bonds, Series 2016A Project Fund" (the "Project Fund"), to be held and administered by the City Finance Director separate and apart from all other funds of the City. Within the Project Fund are established the following accounts: (a) Improvements Account. The Improvements Account shall be credited with (i) $ from the proceeds from the Bonds and (ii) all special assessments collected with respect to the Improvements until all costs of such improvements have been fully paid. The City Finance Director shall maintain the Improvements Account until payment of all costs and expenses incurred in connection with the construction of the Improvements have been paid. (b) Equipment Account. The Equipment Account shall be credited with $ from the proceeds of the Bonds. The City Finance Director shall maintain 7 the Equipment Account until all costs and expenses incurred by the City in connection with the Equipment have been paid. From the Project Fund there shall be paid all costs and expenses related to the construction and acquisition of the Project. After payment of all such costs and expenses, the Project Fund shall be terminated. All funds on hand in the Project Fund when terminated shall be credited to the Bond Fund described in Section 4.01 hereof, unless and except as such proceeds may be transferred to some other fund or account as to which the City has received from bond counsel an opinion that such other transfer is permitted by applicable laws and does not impair the exemption of interest on the Bonds from federal income taxes. In no event shall amounts remain in the Project Fund after October 11, 2021. Section 4. Security Provisions. 4.01. General Obligation Bonds, Series 2016 Bond Fund. The Bonds shall be payable from a separate General Obligation Bonds, Series 2016 Bond Fund (the "Bond Fund") of the City, which shall be created and maintained on the books of the City as a separate debt redemption fund until the Bonds, and all interest thereon, are fully paid. Into the Bond Fund shall be paid (a) any funds received from the Purchaser upon delivery of the Bonds in excess of the amounts specified in Section 3 above; (b) special assessments levied and collected in accordance with this Resolution except as otherwise provided in Section 3.01, clause (a) hereof, (c) any taxes collected pursuant to Section 4.06 hereof, and (d) any other funds appropriated by this Council for the payment of the Bonds. The principal of and interest on the Bonds shall be payable from the Bond Fund, and the money on hand in the Bond Fund from time to time shall be used only to pay the principal of and interest on the Bonds. On or before each principal and interest payment date for the Bonds, the City Finance Director is directed to remit to the Registrar from funds on deposit in the Bond Fund the amount needed to pay principal and interest on the Bonds on the next succeeding principal and interest payment date. There are hereby established two accounts in the Bond Fund, designated as the "Debt Service Account" and the "Surplus Account." All money appropriated or to be deposited in the Bond Fund shall be deposited as received into the Debt Service Account. On each February 1, the City Finance Director shall determine the amount on hand in the Debt Service Account. If such amount is in excess of one -twelfth of the debt service payable from the Bond Fund in the immediately preceding 12 months, the City Finance Director shall promptly transfer the amount in excess to the Surplus Account. The City appropriates to the Surplus Account any amounts to be transferred thereto from the Debt Service Account as herein provided and all income derived from the investment of amounts on hand in the Surplus Account. If at any time the amount on hand in the Debt Service Account is insufficient to meet the requirements of the Bond Fund, the City Finance Director shall transfer to the Debt Service Account amounts on hand in the Surplus Account to the extent necessary to cure such deficiency. Investment earnings (and losses) on amounts from time to time held in the Debt Service Account and Surplus Account shall be credited or charged to said accounts. If the balance in the Bond Fund is at any time insufficient to pay all interest and principal then due on all Bonds payable therefrom, the payment shall be made from any fund of the City which is available for that purpose, subject to reimbursement from the Surplus Account when the balance therein is sufficient, and the City covenants and agrees that it will each year levy a sufficient amount of ad valorem taxes to take care of any accumulated or anticipated deficiency, which levy is not subject to any constitutional or statutory limitation. 4.03. Additional Bonds. The City reserves the right to issue additional bonds payable from the Bond Fund as may be required to finance costs of the Improvements not financed hereby; provided that the City Council shall, prior to the delivery of such additional bonds, levy or agree to levy by resolution sufficient additional special assessments and ad valorem taxes, if any, which, together with other moneys or revenues pledged for the payment of said additional obligations, will produce revenues at least five percent (5%) in excess of the amount needed to pay when due the principal and interest on all bonds payable from the Bond Fund. The additional special assessments, ad valorem taxes and moneys or revenues so pledged, levied or agreed to be levied shall be irrevocably appropriated to the Bond Fund in the manner provided by Minnesota Statutes, Section 475.61. 4.04. Levy of Special Assessments. The City hereby covenants and agrees that for payment of the cost of each of the Improvements it will do and perform all acts and things necessary for the full and valid levy of special assessments against all assessable lots, tracts and parcels of land benefited thereby and located within the area proposed to be assessed therefor, based upon the benefits received by each such lot, tract or parcel, in an aggregate principal amount not less than twenty percent (20%) of the cost of the Improvements. In the event that any such assessment shall be at any time held invalid with respect to any lot, piece or parcel of land, due to any error, defect or irregularity in any action or proceeding taken or to be taken by the City or this Council or any of the City's officers or employees, either in the making of such assessment or in the performance of any condition precedent thereto, the City and this Council hereby covenant and agree that they will forthwith do all such further acts and take all such further proceedings as may be required by law to make such assessments a valid and binding lien upon such property. The Council presently estimates that the special assessments shall be in the principal amount of $626,183.00 payable in not more than 10 installments, the first installment to be collectible with taxes during the year 2017, and that deferred installments shall bear interest from the date of the resolution levying said assessment until December 31 of the year in which the installment is payable. 4.05. Ad Valorem Taxes. The full faith and credit and taxing powers of the City are irrevocably pledged for the prompt and full payment of the principal of and interest in the Bonds as the same become respectively due. For the purpose there is hereby levied upon all of the taxable property of the City a direct, annual ad valorem tax, which shall be spread upon the tax rolls prepared in each of the following years and collected with other taxes in the following years and amounts: Levy Years Collection Years Amount SEE ATTACHED SCHEDULE I 0 The foregoing tax levies are such that if collected in full they will produce, together with special assessments described herein, at least five percent (5%) in excess of the amount needed to pay when due the principal of and interest on the Bonds. This tax shall be irrevocably appropriated to the Bond Fund as long as any of the Bonds are outstanding and unpaid; provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61. Section 5. Defeasance. When all of the Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are due on any date by depositing with the paying agent on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the paying agent a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a bank or trust company qualified by law as an escrow agent for this purpose, cash or securities which are general obligations of the United States or securities of United States agencies which are authorized by law to be so deposited, bearing interest payable at such time and at such rates and maturing on such dates as shall be required, without reinvestment, to pay all principal and interest to become due thereon to maturity. Section 6. Registration, Certification of Proceedings, Investment of Moneys, Arbitrage and Official Statement. 6.01. Registration. The City Administrator is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of McLeod County, together with such other information as he shall require, and to obtain from the County Auditor a certificate that the Bonds have been entered on his bond register and that the tax required for the payment thereof has been levied and filed as required by law. 6.02. Certification of Proceedings. The officers of the City and the County Auditor of McLeod County are hereby authorized and directed to prepare and furnish to the Purchaser, and to Dorsey & Whitney LLP, Bond Counsel, certified copies of all proceedings and records of the City, and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 6.03. Covenant. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the Code), and Regulations promulgated thereunder (the Regulations), as such are enacted or promulgated and in effect on the date of issue of the Bonds, and covenants to take any and all actions within its powers to ensure that the interest on the Bonds will not become subject to taxation under such Code and Regulations. The 10 Improvements and any other improvements financed pursuant to Section 4.01 will be owned and maintained by the City and available for use by members of the general public on a substantially equal basis. The City shall not enter into any lease, use or other agreement with any non- governmental person relating to the use of such improvements or security for the payment of the Bonds which might cause the Bonds to be considered "private activity bonds" or "private loan bonds" within the meaning of Section 141 of the Code. 6.04. Arbitrage Certification. The Mayor and City Administrator, being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this resolution, are authorized and directed to execute and deliver to the Purchaser a certificate in accordance with the provisions of Section 148 of the Code, and Section 1.148-2(b)(2) of the Regulations, stating the facts and estimates in existence on the date of issue and delivery of the Bonds which make it reasonable to expect that the proceeds of the Bonds will not be used in a manner that would cause the Bonds to be arbitrage bonds within the meaning of said Code and Regulations. 6.05. Exemption from Rebate Requirement. For purposes of complying with the requirements of Section 148(f)(4)(D) of the Code relating to the exemption of certain small governmental units from the rebate requirements of the Code, the City represents that: (i) the City is a governmental unit with general taxing powers; (ii) the Bonds are not "private activity bonds" as defined in Section 141 of the Code ("Private Activity Bonds"); (iii) ninety-five percent of the net proceeds of the Bonds are to be used for the local governmental purposes of the City; and (iv) the aggregate face amount of all tax-exempt Bonds (other than Private Activity Bonds and refunding bonds not taken into account under Section 148(f)(4)(D)(i)(IV) of the Code pursuant to Section 148(f)(4)(D)(iii) of the Code) issued by the City in 2016 is not reasonably expected to exceed $5,000,000. Therefore, pursuant to the provisions of Section 148(f)(4)(D) of the Code, the City shall not be required to comply with the arbitrage rebate requirements of paragraphs (2) and (3) of Section 148(f) of the Code. 6.06. Qualified Tax Exempt Obligations. The City hereby designates the Bonds as "qualified tax-exempt obligations" for purpose of Section 265(b) of the Code relating to the disallowance of interest expenses for financial institutions. The City represents that in calendar year 2016 it does not reasonable expect to issue tax-exempt obligations which are not private activity bonds (not treating qualified 501(c)(3) bonds under Section 145 of the Code as private activity bonds for purposes of this representation) in an amount in excess of $10,000,000. 6.07. Official Statement. The Official Statement relating to the Bonds, dated , 2016, prepared and distributed on behalf of the City by Ehlers & Associates, Inc., is hereby approved. The officers of the City are hereby authorized and directed to execute 11 such certificates as may be appropriate concerning the accuracy, completeness and sufficiency of the Official Statement. 6.08. Reimbursement. The City certifies that the proceeds of the Bonds will not be used by the City to reimburse itself for any expenditure with respect to the financed facilities which the City paid or will have paid more than 60 days prior to the issuance of the Bonds unless, with respect to such prior expenditures, the City shall have made a declaration of official intent which complies with the provisions of Section 1.150-2 of the Regulations, provided that a declaration of official intent shall not be required (i) with respect to certain de minimis expenditures, if any, with respect to the financed facilities meeting the requirements of Section 1.150-2(f)(1) of the Regulations, or (ii) with respect to "preliminary expenditures" for the financed facilities as defined in Section 1.150-2(f)(2) of the Regulations, including engineering or architectural expenses and similar preparatory expenses, which in the aggregate do not exceed 20% of the "issue price" of the Bonds. Section 7. Continuing Disclosure. (a) Purpose and Beneficiaries. To provide for the public availability of certain information relating to the Bonds and the security therefor and to permit the Purchaser and other participating underwriters in the primary offering of the Bonds to comply with amendments to Rule 15c2-12 promulgated by the SEC under the Securities Exchange Act of 1934 (17 C.F.R. § 240.15c2-12), relating to continuing disclosure (as in effect and interpreted from time to time, the "Rule"), which will enhance the marketability of the Bonds, the City hereby makes the following covenants and agreements for the benefit of the Owners (as hereinafter defined) from time to time of the Outstanding Bonds. The City is the only obligated person in respect of the Bonds within the meaning of the Rule for purposes of identifying the entities in respect of which continuing disclosure must be made. If the City fails to comply with any provisions of this section, any person aggrieved thereby, including the Owners of any Outstanding Bonds, may take whatever action at law or in equity may appear necessary or appropriate to enforce performance and observance of any agreement or covenant contained in this section, including an action for a writ of mandamus or specific performance. Direct, indirect, consequential and punitive damages shall not be recoverable for any default hereunder to the extent permitted by law. Notwithstanding anything to the contrary contained herein, in no event shall a default under this section constitute a default under the Bonds or under any other provision of this resolution. As used in this section, Owner or Bondowner means, in respect of a Bond, the registered owner or owners thereof appearing in the bond register maintained by the Registrar or any Beneficial Owner (as hereinafter defined) thereof, if such Beneficial Owner provides to the Registrar evidence of such beneficial ownership in form and substance reasonably satisfactory to the Registrar. As used herein, Beneficial Owner means, in respect of a Bond, any person or entity which (a) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, such Bond (including persons or entities holding Bonds through nominees, depositories or other intermediaries), or (b) is treated as the owner of the Bond for federal income tax purposes. (b) Information To Be Disclosed. The City will provide, in the manner set forth in subsection (c) hereof, either directly or indirectly through an agent designated by the City, the following information at the following times: 12 (1) on or before twelve months after the end of each fiscal year of the City, commencing with the fiscal year ending December 31, 2016, the following financial information and operating data in respect of the City (the "Disclosure Information"): (A) the audited financial statements of the City for such fiscal year, containing balance sheets as of the end of such fiscal year and a statement of operations, changes in fund balances and cash flows for the fiscal year then ended, showing in comparative form such figures for the preceding fiscal year of the City, prepared in accordance with generally accepted accounting principles promulgated by the Financial Accounting Standards Board as modified in accordance with the governmental accounting standards promulgated by the Governmental Accounting Standards Board or as otherwise provided under Minnesota law, as in effect from time to time, or, if and to the extent such financial statements have not been prepared in accordance with such generally accepted accounting principles for reasons beyond the reasonable control of the City, noting the discrepancies therefrom and the effect thereof, and certified as to accuracy and completeness in all material respects by the fiscal officer of the City; and (B) to the extent not included in the financial statements referred to in paragraph (A) hereof, the information for such fiscal year or for the period most recently available of the type contained in the Official Statement under headings: "VALUATIONS—Current Property Valuations," "DEBT—Direct Debt," and "TAX RATES, LEVIES AND COLLECTIONS—Tax Levies and Collections" and "GENERAL INFORMATIONUS Census Data -Population Trend" and "- Employment / Unemployment Data,", which information may be unaudited. Notwithstanding the foregoing paragraph, if the audited financial statements are not available by the date specified, the City shall provide on or before such date unaudited financial statements in the format required for the audited financial statements as part of the Disclosure Information and, within 10 days after the receipt thereof, the City shall provide the audited financial statements. Any or all of the Disclosure Information may be incorporated by reference, if it is updated as required hereby, from other documents, including official statements, which have been filed with the SEC or have been made available to the public on the Internet Web site of the Municipal Securities Rulemaking Board ("MSRB"). The City shall clearly identify in the Disclosure Information each document so incorporated by reference. If any part of the Disclosure Information can no longer be generated because the operations of the City have materially changed or been discontinued, such Disclosure Information need no longer be provided if the City includes in the Disclosure Information a statement to such effect, provided, however, if such operations have been replaced by other City operations in respect of which data is not included in the Disclosure Information and the City determines that certain specified data regarding such replacement operations would be a Material Fact (as defined in paragraph (2) hereof), then, from and after such determination, the Disclosure Information shall include such additional specified data regarding the replacement operations. If the Disclosure Information is changed or this section is amended as permitted by this paragraph (b)(1) or subsection (d), then the City shall include in the next Disclosure Information to be delivered hereunder, to the extent necessary, an 13 explanation of the reasons for the amendment and the effect of any change in the type of financial information or operating data provided. (2) In a timely manner not in excess of ten business days after the occurrence of the event, notice of the occurrence of any of the following events (each, a "Material Fact"): (A) Principal and interest payment delinquencies; (B) Non-payment related defaults, if material; (C) Unscheduled draws on debt service reserves reflecting financial difficulties; (D) Unscheduled draws on credit enhancements reflecting financial difficulties; (E) Substitution of credit or liquidity providers, or their failure to perform; (F) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds; (G) Modifications to rights of security holders, if material; (H) Bond calls, if material, and tender offers; (I) Defeasances; (J) Release, substitution, or sale of property securing repayment of the securities, if material; (K) Rating changes; (L) Bankruptcy, insolvency, receivership or a similar event with respect to the City; (M) The consummation of a merger, consolidation, or acquisition involving an obligated person or the sale of all or substantially all of the assets of the obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and (N) Appointment of a successor or additional trustee or the change of name of a trustee, if material. As used herein, for those events that must be reported if material, an event is "material" if it is an event as to which a substantial likelihood exists that a reasonably prudent investor would attach importance thereto in deciding to buy, hold or sell a Bond or, if not disclosed, would significantly alter the total information otherwise available to an investor from the Official Statement, information disclosed hereunder or information generally available to the public. Notwithstanding the foregoing sentence, a material fact is also an event that would be deemed material for purposes of the purchase, holding or sale of a Bond within the meaning of applicable federal securities laws, as interpreted at the time of discovery of the occurrence of the event. For the purposes of the event identified in (L) hereinabove, the event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for an obligated person in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction 14 over substantially all of the assets or business of the obligated person, or if such jurisdiction has been assumed by leaving the existing governmental body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the obligated person. (3) In a timely manner, notice of the occurrence of any of the following events or conditions: (A) the failure of the City to provide the Disclosure Information required under paragraph (b)(1) at the time specified thereunder; (B) the amendment or supplementing of this section pursuant to subsection (d), together with a copy of such amendment or supplement and any explanation provided by the City under subsection (d)(2); (C) the termination of the obligations of the City under this section pursuant to subsection (d); (D) any change in the accounting principles pursuant to which the financial statements constituting a portion of the Disclosure Information are prepared; and (E) any change in the fiscal year of the City. (c) Manner of Disclosure. (1) The City agrees to make available to the MSRB, in an electronic format as prescribed by the MSRB from time to time, the information described in subsection (b); (2) All documents provided to the MSRB pursuant to this subsection (c) shall be accompanied by identifying information as prescribed by the MSRB from time to time. (d) Term, Amendments, Interpretation. (1) The covenants of the City in this section shall remain in effect so long as any Bonds are Outstanding. Notwithstanding the preceding sentence, however, the obligations of the City under this section shall terminate and be without further effect as of any date on which the City delivers to the Registrar an opinion of Bond Counsel to the effect that, because of legislative action or final judicial or administrative actions or proceedings, the failure of the City to comply with the requirements of this section will not cause participating underwriters in the primary offering of the Bonds to be in violation of the Rule or other applicable requirements of the Securities Exchange Act of 1934, as amended, or any statutes or laws successory thereto or amendatory thereof. (2) This section (and the form and requirements of the Disclosure Information) may be amended or supplemented by the City from time to time, without notice to (except as 15 provided in paragraph (c)(3) hereof) or the consent of the Owners of any Bonds, by a resolution of this Council filed in the office of the recording officer of the City accompanied by an opinion of Bond Counsel, who may rely on certificates of the City and others and the opinion may be subject to customary qualifications, to the effect that: (i) such amendment or supplement (a) is made in connection with a change in circumstances that arises from a change in law or regulation or a change in the identity, nature or status of the City or the type of operations conducted by the City, or (b) is required by, or better complies with, the provisions of paragraph (b)(5) of the Rule; (ii) this section as so amended or supplemented would have complied with the requirements of paragraph (b)(5) of the Rule at the time of the primary offering of the Bonds, giving effect to any change in circumstances applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted at the time of the amendment or supplement was in effect at the time of the primary offering; and (iii) such amendment or supplement does not materially impair the interests of the Bondowners under the Rule. If the Disclosure Information is so amended, the City agrees to provide, contemporaneously with the effectiveness of such amendment, an explanation of the reasons for the amendment and the effect, if any, of the change in the type of financial information or operating data being provided hereunder. (3) This section is entered into to comply with the continuing disclosure provisions of the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the Rule. Section 8. Authorization of Pavment of Certain Costs of Issuance of the Bonds. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Klein Bank, on the closing date for further distribution as directed by the City's financial advisor, Ehlers & Associates, Inc. Attest: Mayor City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon, the following Councilmembers voted in favor thereof: 16 and the following Councilmembers voted against the same: whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, which was attested by the City Administrator. 17 UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF McLEOD CITY OF HUTCHINSON GENERAL OBLIGATION BOND, SERIES 2016A Interest Maturity Rate Date % February 1, 20 REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: Date of Original Issue CUSIP October 11, 2016 THOUSAND DOLLARS THE CITY OF HUTCHINSON, McLeod County, Minnesota (the "City"), acknowledges itself to be indebted and, for value received, hereby promises to pay to the registered owner above named, the principal amount indicated above, on the maturity date specified above, with interest thereon from the date of original hereof specified above at the annual rate specified above computed on the basis of a 360 -day year consisting of twelve 30 -day months, payable on February 1 and August 1 in each year, commencing August 1, 2017, to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the immediately preceding month, all subject to the provisions referred to herein with respect to the redemption of the principal of this Bond before maturity. The interest hereon and, upon presentation and surrender hereof, the principal hereof, are payable in lawful money of the United States of America by check or draft of Bond Trust Services Corporation, in Roseville, Minnesota, as Bond Registrar, Transfer Agent and Paying Agent (the "Bond Registrar"), or its successor designated under the Resolution described herein. This Bond is one of an issue in the aggregate principal amount of $4,010,000 (the "Bonds"), all of like date and tenor except as to serial number, interest rate, redemption privilege and maturity date, issued pursuant to a resolution adopted by the City Council on September 13, 2016 (the "Resolution") to finance various street improvement projects in the City, various items of capital equipment and to fund the costs of issuance of the Bonds. This Bond issued by authority of and in strict accordance with the provisions of the Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota Statutes, Section 412.301 and Chapters 429 and 475. For the full and prompt payment of the principal of and interest on the Bonds as the same become due, the full faith, credit and taxing power of the City have been and are hereby irrevocably pledged. The Bonds are issuable only in fully registered form, in the denomination of $5,000 or any integral multiple thereof, of single maturities. Bonds maturing in the years 2018 through 2025 are payable on their respective stated maturity dates without option of prior payment, but Bonds having stated maturity dates in the years 2026 and thereafter are each subject to redemption and prepayment, at the option of the EN City and in whole or in part and if in part, in the maturities selected by the City and by lot, assigned in proportion to their principal amount, within any maturity, on February 1, 2025 and on any date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. [Bonds maturing on February 1, 20 are subject to mandatory redemption, at a redemption price equal to their principal amount plus interest accrued thereon to the redemption date, without premium, on February 1 in each of the years shown below, in an amount equal to the following principal amounts: Sinking Fund Aggregate Payment Date Principal Amount 20 $ 20 (maturity) At least thirty days prior to the date set for redemption of any Bond, notice of the call for redemption will be mailed to the Bond Registrar and to the registered owner of each Bond to be redeemed at his address appearing in the Bond Register, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond, not affected by such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price herein specified and from and after such date (unless the City shall default in the payment of the redemption price) such Bond or portions of Bonds shall cease to bear interest. Upon the partial redemption of any Bond, a new Bond or Bonds will be delivered to the registered owner without charge, representing the remaining principal amount outstanding. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by his attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or his attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange, the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. The Bonds have been designated by the City as "qualified tax-exempt obligations" pursuant to Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. A-2 IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required; that, prior to the issuance hereof, the City Council has by the Resolution covenanted and agreed to collect and apply to payment of the bonds ad valorem taxes levied on all taxable property in the City and special assessments upon property specially benefited by the local improvements financed with the Bonds, which taxes and assessments are estimated to be collectible in years and amounts sufficient to produce sums not less than 5% in excess of the principal of and interest on the Bonds when due, and has appropriated such assessments and taxes to its General Obligation Bonds, Series 2016A Bond Fund for the payment of such principal and interest; that if necessary for the payment of such principal and interest, additional ad valorem taxes are required to be levied upon all taxable property in the City, without limitation as to rate or amount; that all proceedings relative to the projects financed by this Bond have been or will be taken according to law and that the issuance of this Bond, together with all other indebtedness of the City outstanding on the date hereof and on the date of its actual issuance and delivery, does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by manual signature of the authorized representative of the Bond Registrar. IN WITNESS WHEREOF, the City of Hutchinson, McLeod County, State of Minnesota, by its City Council, has caused this Bond to be executed by the signatures of the Mayor and the City Administrator and has caused this Bond to be dated as of the date set forth below. CITY OF HUTCHINSON, MINNESOTA (Facsimile Signature - City Administrator) (Facsimile Signature — Mayor) CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. Date of Authentication: BOND TRUST SERVICES CORPORATION, as Bond Registrar LIM A-3 Authorized Representative The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to the applicable laws or regulations: TEN COM as tenants in common TEN ENT as tenants by the entireties JT TEN as joint tenants with right of survivorship and not as tenants in common UNIF TRANS MIN ACT................Custodian.............. (Cust) (Minor) under Uniform Transfers to Minors Act................................................... (State) Additional abbreviations may also be used. ASSIGNMENT FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: NOTICE: This signature(s) to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration, enlargement or any change whatsoever. Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Bond Registrar, which requirements include membership or participation in the Securities Transfer Association Medalion Program (STAMP) or such other "signature guaranty program" as may be determined by the Bond Registrar in addition to or in substitution for STAMP, all in substitution ME for STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. A-5 SCHEDULEI PROJECTED TAX LEVIES Date Lev 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total COUNTY AUDITOR'S CERTIFICATE AS TO BOND REGISTRATION AND TAX LEVY I, the undersigned, being the duly qualified and acting County Auditor of McLeod County, Minnesota, hereby certify that there has been filed in my office a certified copy of Resolution No. _14609 adopted September 13, 2016, by the City Council of the City of Hutchinson, Minnesota, setting forth the form and details of an issue of $4,010,000 General Obligation Bonds, Series 2016A, dated as of October 11, 2016, and levying taxes for the payment thereof. I further certify that the bond issue has been entered on my bond register and the tax required by law for payment of the Bonds has been levied and filed, as required by Minnesota Statutes, Sections 475.61 to 475.63. WITNESS my hand and official seal this day of , 2016. McLeod County Auditor (SEAL) EHLERS LEADERS IN PUBLIC FINANCE September 13, 2016 Sale Day Report for City of Hutchinson, Minnesota $3,880,000 General Obligation Bonds, Series 2016A Prepared by: Nick Anhut, CIPMA Municipal Advisor and Bruce Kimmel, CIPMA Senior Municipal Advisor 1-800-552-1171 1 www.ehlers-inc.com II- Sale Day Report — September 13, 2016 City of Hutchinson, Minnesota $3,880,000 General Obligation Bonds, Series 2016A Purpose: For the purpose of financing for the City's 2016 pavement management program and the acquisition of various capital equipment. Rating: Standard & Poor's Credit Markets "AA-" rating affirmed Number of Bids: 4 Low Bidder: Piper Jaffray, Minneapolis, Minnesota Comparison from Low Bid High Bid Interest Difference Lowest to Highest Bid: 1.6198% 1.7295% $26,625 (TIC as bid) Summary of Results: Results of Sale Principal Amount*_ __.._........_._.___._. __._.._ .............$_3,880,000 Underwriter's Discount: ........................__........._..__.......----..................................._-_......................,_......_._......__._..._.......................................__._....... $21,423 .._.._.-.... Reoffering...Premium ................... _.._..__._ ..............a. ...................._..._...__..............._. $1.0.1...,_708..........._ True Interest Cost*: .......... ......... ....... ...__................ _._._..._........---........_....... _............... -_ 1.6224% --........_...._.-._._._........._......_..._.........._..._.__..__...._........__._..... Costs of Issuance: ............. ..........................................._...._..........................._........._.............................. ...: $47,883 ......... _...._...._............... _....................................... ....._................... .......... . Yield: ...................._.........__.................__._........_.......__............._.....__....................._.._....—......_................._.._..._...... - 2.100% -–�........._._.._ Total Net P&I $4,339,589 Notes: * The final principal amount was reduced from the presale amount due to a combination of the winning bid's reoffering premium and lower than anticipated financing costs. The final TIC is adjusted to reflect the reduction. Closing Date: October 6, 2016 City Council Action: Resolution authorizing issuance, awarding the sale, prescribing the form and details and providing for the payment of $3,880,000 General Obligation Bonds, Series 2016A. Attachments: • Bid Tabulation • Sources and Uses of Funds • Updated Debt Service Schedules • Rating Report • Bond Resolution (Distributed in City Council Packets Sale Day Report City of Hutchinson, Minnesota $3,880,000 General Obligation Bonds, Series 2016A September 13, 2016 BID TABULATION $4,010,000* General Obligation Bonds, Series 2016A City of Hutchinson, Minnesota SALE: September 13, 2016 AWARD: PIPER JAFFRAY Rating: Standard & Poor's Credit Markets "AA-" EHLERS LEADERS IN PUBLIC FINANCE BBI: 2.83% Bank Qualified NET TRUE MATURITY REOFFERING INTEREST INTEREST NAME OF BIDDER (February 1) RATE YIELD PRICE COST RATE PIPER JAFFRAY Minneapolis, Minnesota 2018 2.000% 0.750% 2019 2.000% 0.850% 2020 2.000% 0.950% 2021 2.000% 1.050% 2022 2.000% 1.150% 2023 2.000% 1.250% 2024 2.000% 1.350% 2025' 2.000% 1.500% 2026' 2.000% 1.500% 20272 2.000% 1.700% 2028' 2.000% 1.700% 20293 2.000% 1.900% 20303 2.000% 1.900% 20314 2.000% 2.100% 20324 2.000%G 2.100%O Subsequent to bid opening the issue size was decreased to $3,880,000. $4,093,401.75 $390,617.69 1.6198% Adjusted Price - $3,960,284.29 Adjusted Net Interest Cost - $379,304.59 Adjusted TIC - 1.6224% '$370,000 Term Bond due 2026 with mandatory redemption in 2025. 2 $315,000 Term Bond due 2028 with mandatory redemption in 2027. 3 $265,000 Term Bond due 2030 with mandatory redemption in 2029. 4 $275,000 Term Bond due 2032 with mandatory redemption in 2031. E- _W 1-800-552-1171 1 www.ehlers-inc.com NET TRUE MATURITY REOFFERING INTEREST INTEREST NAME OF BIDDER (February 1) RATE YIELD PRICE COST RATE BAIRD Milwaukee, Wisconsin RAYMOND JAMES & ASSOCIATES, INC. Memphis, Tennessee 2018 2.000% 2019 2.000% 2020 2.000% 2021 2.000% 2022 2.000% 2023 2.000% 2024 2.000% 2025 2.000% 2026 2.000% 2027 2.000% 2028 2.000% 2029 2.000% 2030 2.000% 2031 2.250% 2032 2.250% 2018 2.000% 2019 2.000% 2020 2.000% 2021 2.000% 2022 2.000% 2023 2.000% 2024 2.000% 2025 2.000% 2026 2.000% 2027 2.000% 2028 2.000% 2029 2.000% 2030 2.000% 2031 2.250% 2032 2.250% 0 Bid Tabulation City of Hutchinson, Minnesota $4,010,000* General Obligation Bonds, Series 2016A $4,082,655.25 $411,929.30 1.7097% $4,079,988.45 $414,596.10 1.7217% September 13, 2016 Page 2 NET TRUE MATURITY REOFFERING INTEREST INTEREST NAME OF BIDDER (February 1) RATE YIELD PRICE COST RATE STIFEL, NICOLAUS Birmingham, Alabama 2018 2.000% 2019 2.000% 2020 2.000% 2021 2.000% 2022 2.000% 2023 2.000% 2024 2.000% 2025 2.000% 2026 2.000% 2027 2.000% 2028 2.000% 2029 2.250% 2030 2.250% 2031 2.250% 2032 2.250% Bid Tabulation City of Hutchinson, Minnesota $4,010,000* General Obligation Bonds, Series 2016A $4,085,994.95 $417,242.72 1.7295% September 13, 2016 Page 3 Hutchinson, Minnesota $3,880,000 General Obligation Bonds, 2016A Issue Summary Total Issue Sources And Uses Dated 10/06/2016 1 Delivered 10/06/2016 Improvement issue Portion Equipment Summary Sources Of Funds Par Amount of Bonds $2.435.000.00 $1,445,000.00 $3,880,000.00 Reoffering Premium 64.108.40 37,599.10 101,707.50 Total Sources $2,499,108.40 $1,482,599.10 $3,981,707.50 Uses Of Funds Total Underwriter's Discount (0.552%r) 13,444.72 7,978.49 21,423.21 Costs of Issuance 30,050.30 17,832.70 47,883.00 Deposit to Project Construction Fund 1454,082.00 1.455,934.00 3,910,016.00 Rounding (Deposit to Project Fund) 1,531.38 853.91 2,385.29 Total Uses $2,499,108.40 $1,482,599.10 $3,981,707.50 Series 2016A GO Bonds - F I Issue Summary 1 9/13/2016 1 12:41 PM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $3,880,000 General Obligation Bonds, 2016A Issue Summary Debt Service Schedule Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus) 02/01/2017 - - - - - - - 02/01/2018 755.000.00 2.000% 102.388.88 857.388.88 900.258.32 79,525.24 820.733.08 02/01/2019 495.000.00 2.000% 62.500.00 557.500.00 585.375.00 77.834.54 507.540.46 02/01/2020 485.000.00 2.000% 52.600.00 537.600.00 564.480.00 76.143.86 488.336.14 02/01/2021 330.000.00 2.000% 42.900.00 372.900.00 391,545.00 74.453.16 317.091.84 02/01/2022 230.000.00 2.000% 36.300.00 266.300.00 279.615.00 72.762.46 206.852.54 02/01/2023 180.000.00 2.000% 31.700.00 211.700.00 222.285.00 71.071.78 151.213.22 02/01/2024 180.000.00 2.000% 28.100.00 208.100.00 218.505.00 69.381.08 149.123.92 02/01/2025 185.000.00 2.000% 24.500.00 209.500.00 219.975.00 67.690.38 152.284.62 02/01/2026 185.000.00 2.000% 20.800.00 205.800.00 216.090.00 65.999.68 150.090.32 02/01/2027 185.000.00 2.000% 17.100.00 202.100.00 212.205.00 64.309.00 147.896.00 02/01/2028 130.000.00 2.000% 13.400.00 143.400.00 150.570.00 - 150.570.00 02/01/2029 130.000.00 2.000% 10.800.00 140.800.00 147.840.00 147.840.00 02/01/2030 135.000.00 2.000% 8.200.00 143.200.00 150360.00 150.360.00 02/01/2031 135.000.00 2.000% 5.500.00 140.500.00 147.525.00 147.525.00 02/01/2032 140.000.00 2.000% 2.800.00 142.800.00 149.940.00 149.940.00 Total $3.880,000.00 - $459,588.88 $4,339,588.88 $4,556.568.32 $719,171.18 $3,837,397.14 Significant Dates Dated 10/06/2016 First Coupon Date 8/01/2017 Yield Statistics Bond Year Dollars $22.979.44 Average Life 5.923 Years Average Coupon 2.0000000% Net Interest Cost (NIC) 1.6506256% True Interest Cost (TIC) 1.6224282%n Bond Yield for Arbitrage Purposes 1.5056016% All Inclusive Cost (AIC) 1.8455097% Series 2016A GO Bonds - F 1 Issue Summary 1 9113/2016 1 12:41 PM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $2,435,000 General Obligation Bonds, 2016A Improvement Portion Debt Service Schedule Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus) 02/01/2017 - - - - - - 02/01/2018 155.000.00 2.000% 64.256.94 219,256.94 230.219.79 79,52.5.24 150,694.55 02/01/2019 170.000.00 2.000% 45.600.00 215,600.00 226.380.00 77.834.54 148.545.46 02/01/2020 175,000.00 2.000%r 42.200.00 217.200.00 228.060.00 76.143.86 151.916.14 02/01/2021 175.000.00 2.000% 38.700.00 213.700.00 224.385.00 74.453.16 149.931.84 02/01/2022 175.000.00 2.000%r 35,200.00 210,200.00 220.710.00 72.762.46 147.947.54 02/01/2023 180.000.00 2.000% 31.700.00 211.700.00 222.285.00 71.071.78 151.213.22 02/01/2024 180.000.00 2.000% 28.100.00 208.100.00 218.505.00 69.381.08 149,123.92 02/01/2025 185.000.00 2.000%r. 24,500.00 209.500.00 219.975.00 67.690.38 152.284.62 02/01/2026 185.000.00 2.000% 20.800.00 205.800.00 216.090.00 65,999.68 150.090.32 02/01/2027 185.000.00 2.000% 17.100.00 202.100.00 212.205.00 64.309.00 147.896.00 02/01/2028 130.000.00 2.000% 13.400.00 143.400.00 1.50.570.00 - 150,570.00 02/01/2029 130.000.00 2.000% 10.800.00 140.800.00 147.840.00 147,840.00 02/01/2030 135.000.00 2.000% 8200.00 143.200.00 150.360.00 150,360.00 02/01/2031 135,000.00 2.000% 5.500.00 140.500.00 147.525.00 147.525.00 02/01/2032 140A00.00 2.000% 2.800.00 142.800.00 149.940.00 149.940.00 Total $2.435,000.00 - $388,856.94 $2.823.856.94 $2,965.049.79 $719,171.18 $2.245,878.61 Significant Dates Dated 10/06/2016 First Coupon Date 8/01/2017 Yield Statistics Bond Year Dollars $19.442.85 Average Life 7.985 Years Average Coupon 2.0000000% Net Interest Cost (NIC) 1.7394225% True Interest Cost (TIC) 1.7145248% Bond Yield for Arbitrage Purposes 1.5056016% All Inclusive Cost (AIC) 1.8824385% Series 2016A GO Bonds - F I Improvement Portion 1 9/13/2016 1 12:41 PM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $626,183 General Obligation Bonds, 2016A Assessments 1.0% over TIC - Equal Principal Assessments Date Principal Coupon Interest Total P+I 12/31/2017 62.618.30 2.700% 16,906.94 79,525.24 12/31/2018 62,618.30 2.700%r 15,216.24 77,834.54 12/31/2019 62.618.30 2.700% 13,525.56 76,143.86 12/31/2020 62.618.30 2.7000/( 11.834.86 74,453.16 12/31/2021 62,618.30 2.700% 10.144.16 72,762.46 12/31/2022 62,618.30 2.700%r 8.453.48 71,071.78 12/31/2023 62,618.30 2.700%i 6.762.78 69,381.08 12/31/2024 62.618.30 2.700%r 5,072.08 67.690.38 12/31/2025 62.618.30 2.700% 3,381.38 65,999.68 12/31/2020 62.618.30 2.700% 1.690.70 64.309.00 Total $626,183.00 $92,988.18 $719,171.18 Significant Dates Filing Date First Payment Date Series 2016A GO Bonds - A I SINGLE PURPOSE 1 9/13/2016 1 11:31 AM EHLERS LEADERS IN PUBLIC FINANCE 1/01/2017 12/31/2017 Hutchinson, Minnesota $1,445,000 General Obligation Bonds, 2016A Equipment Debt Service Schedule 105% Date Principal Coupon Interest Total P+I Overlevy 02/01/2017 - - - - - 02/01/2018 600.000.00 2.000%r 38.131.94 638.131.94 670,038.54 02/01/2019 325,000.00 2.000% 16,900.00 341,900.00 .358,995.00 02/01/2020 310,000.00 2.000% 10.400.00 320,400.00 336,420.00 02/01/2021 155.000.00 2.000%r 4,200.00 159,200.00 167,160.00 02/01/2022 55,000.00 2.000% 1.100.00 56.100.00 58,905.00 Total $1,445,000.00 - $70,731.94 $1,515,731.94 $1,591,518.54 Significant Dates Dated 10/06/2016 First Coupon Date 8/01/2017 Yield Statistics Bond Year Dollars $3.536.60 Average Life 2.447 Years Average Coupon 1.9999999% Net Interest Cost (NIC] 1.1624544% True Interest Cost (TIC) 1.1443295% Bond Yield for Arbitrage Purposes 1.5056016% All Inclusive Cost (AIC) 1.6551572% IRS Form 8038 Net Interest Cost 0.9091918% Weighted Average Maturity 2.458 Years Series 2016A GO Bonds - F � Equipment 1 9/13/2016 1 12:41 PM FREERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $3,880,000 General Obligation Bonds, 2016A Issue Summary Detail Costs Of Issuance Dated 10/06/2016 1 Delivered 10/06/2016 COSTS OF ISSUANCE DETAIL Financial Advisor Bond Counsel (Dorsey & Whitney) Rating Agency Fee (S&P) Paying Agent (Bond Trust Services) McLeod County Fee TOTAL Series 2016A GO Bonds - F I Issue Summary 1 9/13/2016 1 12:41 PM EHLERS LEADERS IN PUBLIC FINANCE $28,214.00 $8,000.00 $10,750.00 $719.00 $200.00 $47,883.00 RatingsDirect @ Summary: Hutchinson, Minnesota; General Obligation; Non -School State Programs Primary Credit Analyst: Blake E Yocom, Chicago (1) 312-233-7056; blake.yocom@spglobal.com Secondary Contact: Cora Bruemmer, Chicago (312) 233-7099; cora.bruemmer@spglobal.com Table Of Contents ............................................................................................................. Rationale Outlook Related Research WWW.STANDARDANDPOORS.COM/RATINGSDIRECT SEPTEMBER 9, 2016 1 j7078311 302491962 Summary: Hutchinson, Minnesota; General Obligation; Non -School State Programs Credit Profile US$4.01 mil GO bnds ser 2016A due 02/01/2032 Long Term Rating AA -/Stable New Rationale S&P Global Ratings assigned its 'AA-' long-term rating to Hutchinson, Minn.'s series 2016A general obligation (GO) bonds. At the same time, we affirmed our'AA-' ratings on the city's previously rated GO bonds. The outlook is stable. The series 2016A bonds are secured by a pledge of the city's full faith credit and resources and an agreement to levy ad valorem property taxes without limitation as to rate or amount. The bonds are also payable from special assessments, but the rating is based on the unlimited ad valorem tax pledge, which we view as the stronger security. Series 2016A bond proceeds will be used to finance the city's 2016 pavement management program and the acquisition of equipment. The 'AA-' rating reflects our view of the city's: • Very weak economy, with a concentrated employment base; • Strong management, with "good" financial policies and practices under our financial management assessment (FMA) methodology; • Strong budgetary performance, with slight operating surpluses in the general fund and at the total governmental fund level in fiscal 2015 after adjustments; • Very strong budgetary flexibility, with an available fund balance in fiscal 2015 at 61% of operating expenditures; • Very strong liquidity, with total government available cash at 2.4x total governmental fund expenditures and 21.3x governmental debt service, as well as access to external liquidity we consider strong; • Adequate debt and contingent liability position, with debt service carrying charges at 11.2% of expenditures, net direct debt at 155.7% of total governmental fund revenue, and rapid amortization, with 94.2% of debt scheduled to be retired in 10 years; and • Strong institutional framework score. Very weak economy We consider Hutchinson's economy very weak. The city, with an estimated population of 13,908, is in McLeod County approximately 55 miles west of Minneapolis and 52 miles south of St. Cloud. We do not consider it tied to a metropolitan statistical area. It has a projected per capita effective buying income of 95.5% of the national level and per capita market value of $67,173. Overall, market value grew by 8.0% over the past year to $934.2 million in 2016. Weakening Hutchinson's economy is a concentrated employment base, with a single sector accounting for more than 30% of total county employment. The county unemployment rate was 3.9% in 2015. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT SEPTEMBER 9, 2016 2 170783] i :102491962 Summary: Hutchinson, Minnesota; General Obligation; Non -School State Programs Leading employers include 3M Co. (1,700 employees), Hutchinson Technology Inc. (800), Hutchinson Area Health Care (600), and the local school district (469). The tax base is primarily residential (63%) with a sizable commercial/industrial component (36%). Strong management We view the city's management as strong, with "good" financial policies and practices under our FMA methodology, indicating financial practices exist in most areas, but that governance officials might not formalize or monitor all of them on a regular basis. Strengths of the assessment, in our opinion, include strong revenue and expenditure assumptions and the use of historical data when formulating the budget. Other highlights include management's monthly reporting to the city council on budget -to -actual performance and investment holdings. The city has comprehensive long-term financial and capital improvement plans that are updated annually and shared with the council. It lacks a robust debt management policy but adheres to state guidelines. In addition, it maintains a board -adopted fund balance policy that requires a minimum unrestricted general fund balance equal to 40% of the next year's operating budget, a target it is currently exceeding. Strong budgetary performance Hutchinson's budgetary performance is strong, in our opinion. The city had slight operating surpluses at 1.1% of expenditures in the general fund and 1.0% across all governmental funds in fiscal 2015. Our results are calculated after adjustments for capital outlay supported by bond proceeds and recurring transfers from enterprise funds. We note the city relies on its enterprise funds for operations; however, we view them as very strong. The general fund budget was balanced in fiscal 2016 and is expected to be break-even operationally. However, the city will use roughly $500,000 in reserves for a one-time pool project. For fiscal 2016, we understand the budget will again be at least balanced operationally, but the city could use another roughly $500,000 in reserves for the pool project. After projected surpluses, the use of reserves should be closer to $200,000 to $300,000 each year. Management anticipates status quo operations in total governmental funds during fiscal years 2016 and 2017, and we will likely adjust for expenditures supported by bond proceeds, which should improve the audited results. Property taxes (51%) are the city's leading revenue stream, with charges for services (16%) and intergovernmental aid (15%) generating most of the remaining general fund revenues. Very strong budgetary flexibility Hutchinson's budgetary flexibility is very strong, in our view, with an available fund balance in fiscal 2015 at 61% of operating expenditures, or $6.9 million. We expect the available fund balance to remain above 30% of expenditures for the current and next fiscal years, which we view as a positive credit factor. Included in what we consider available fund balance is the city's fund balance marked committed for working capital. Also, a small amount of cash is available in the liquor fund. We anticipate the city will use between $200,000 and $300,000 in fiscal years 2016 and 2017 for a one-time pool project. The total use of reserves will be roughly $1 million but with projected surpluses in each year, a small actual draw is expected. We anticipate our view of the city's budgetary flexibility will remain very strong. WWW. STANDARDANDPOORS. COM /RATINGSDIRECT SEPTEMBER 9, 2016 3 1707831 1302491962 Summary: Hutchinson, Minnesota; General Obligation; Non -School State Programs Very strong liquidity In our opinion, Hutchinson's liquidity is very strong, with total government available cash at 2.4x total governmental fund expenditures and 21.3x governmental debt service in 2015. In our view, the city has strong access to external liquidity if necessary. Hutchinson had roughly $45.6 million in cash available for liquidity purposes at fiscal year-end 2015 (not including any unspent bond proceeds or other restricted cash). The city has demonstrated strong access to the capital markets with a history of issuing GO and revenue debt. The city's investments are mostly in CDs, money markets, and U.S. government securities. It has no direct -purchase or variable-rate debt that we expect could pose a liquidity risk and we expect the liquidity profile will remain very strong. Adequate debt and contingent liability profile In our view, Hutchinson's debt and contingent liability profile is adequate. Total governmental fund debt service is 11.2% of total governmental fund expenditures, and net direct debt is 155.7% of total governmental fund revenue. Approximately 94.2% of the direct debt is scheduled to be repaid within 10 years, which is, in our view, a positive credit factor. The debt profile does not include revenue debt and self-supporting GO debt paid from the city's enterprise funds. Currently, the city has no additional debt plans but will likely issue in 2017 for street projects. Hutchinson's combined required pension and actual other postemployment benefit contributions totaled 6.2% of total governmental fund expenditures in 2015. The city made its full annual required pension contribution in 2015. Employees are covered by defined -benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). Hutchinson does not pay for any portion of retiree health care premiums, but allows employees to stay in its health insurance plan on retirement and continue to pay active premium rates. As such, a portion of the city's contributions to the health care plan for active employees constitutes an implicit subsidy contribution on behalf of its retirees. Strong institutional framework The institutional framework score for Minnesota cities with a population greater than 2,500 is strong. Outlook The stable outlook reflects our expectation that the rating will not change within the two-year outlook horizon given our expectation that Hutchinson will continue to exhibit very strong budgetary flexibility and liquidity supported by strong management conditions. Upside scenario We could raise the rating after substantial improvement in the city's economic and debt profiles, but we view this as unlikely, limiting upward rating potential, in our view. WWW.STANDARDANDPOORS.COM/ ATINGSDIRECT SEPTEMBER 9, 2016 4 17078311 302491962 Summary: Hutchinson, Minnesota; General Obligation; Non -School State Programs Downside scenario While unlikely, deterioration in financial performance and budgetary flexibility could pressure the rating. Related Research • S&P Public Finance Local GO Criteria: How We Adjust Data For Analytic Consistency, Sept. 12, 2013 • Incorporating GASB 67 And 68: Evaluating Pension/OPEB Obligations Under Standard & Poor's U.S. Local Government GO Criteria, Sept. 2, 2015 Hutchinson GO Long Term Rating AA -/Stable Affirmed Hutchinson GO imp bnds ser 2012C dtd 10/30/2012 due 02/01/2028 Long Term Rating AA -/Stable Affirmed Hutchinson GO imp bnds ser 2015A dtd 10/01/2015 due 02/01/2017-2024 2026 2028 2031 Long Term Rating AA -/Stable Affirmed Hutchinson GO rfdg bnds ser 2012B dtd 07/25/2012 due 02/01/2015-2022 Long Term Rating AA -/Stable Affirmed Hutchinson GO Non-Sch St Prog Long Term Rating AA+/positive Affirmed Underlying Rating for Credit Program AA -/Stable Affirmed Certain terms used in this report, particularly certain adjectives used to express our view on rating relevant factors, have specific meanings ascribed to them in our criteria, and should therefore be read in conjunction with such criteria. Please see Ratings Criteria at www.standardandpoors.com for further information. Complete ratings information is available to subscribers of RatingsDirect at www.globalcreditportal.com. All ratings affected by this rating action can be found on the S&P Global Ratings' public website at www.standardandpoors.com. Use the Ratings search box located in the left column. WWW. STANDARDANDPOORS. COM / RATING SDIRECT SEPTEMBER 9, 2016 5 17078311 302491962 Copyright © 2016 by S&P Global Market Intelligence, a division of S&P Global Inc. All rights reserved. No content (including ratings, credit -related analyses and data, valuations, model, software or other application or output therefrom) or any part thereof (Content) may be modified, reverse engineered, reproduced or distributed in any form by any means, or stored in a database or retrieval system, without the prior written permission of Standard & Poor's Financial Services LLC or its affiliates (collectively, S&P). 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Seppelt Reviewed by Staff n New Business Time Requested (Minutes): 10 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENOA ITEM: The Hutchinson EDA is ready to move ahead with construction of a 20,000 square foot small business incubator to be called the "Hutchinson Enterprise Center," which would be constructed on the east end of the city's industrial park. The purpose of the project is to help early-stage and start-up client companies (tenants int he incubator) grow and be successful. Ultimately our goal is to help client companies grow to a point where they will be able to construct their own buildings in the industrial park. Funding for the project comes from a variety of sources: Hutchinson EDA MIF" grant dollars $625.000 Community Improvement Fund (City) $250,000 Tax Increment Financing $137,500 DEED Capital Projects Grant $763,750 TOTAL. $1,776,250 Construction of the Hutchinson Enterprise Center would begin as soon as possible this fall and be complete by May 12, 2017. If you have any questions or need additional information, please give me a call anytime at 2344223. "MIF = Minnesota Investment Fund grant dollars the EDA obtained in years past for other projects. BOARD ACTION REQUESTED: A) Approval of Plans & Specifications as presented B) Authorization to advertise for bids Fiscal Impact: $ 0.00 Funding Source: NIA FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 1,776,250.00 Total City Cost: $ 1,012,500.00 Funding Source: MIF from EDA, TIF, Community Improvement] Remaining Cost: $ 763,750.00 Funding Source: DEED Grant u ' eerdAurr AY[. s.i °p `T.- R1OI}IE ,IQ EgR.li ,lap � RII�i¢['„IUQ i+p4,S• ��_� "VIE 01K.Slol RI00C KNOW 0R. �[4 0RA0E ESEEEM h r.Eet YF.C[d i�pi RaE lc 4o.0 - 4EOIEk, 3l[ OTERIAI SEC] ION A -A PER p1 IN/(Ul SREE. �� aIRERs1Q1 c' r±�n ,.*ER. L /y l�alaa �Q ,-.. D YY�i «VRi .E4REWIE Rens; ,, VL ERRRu(a Sx.IE IN R.IxT.IREd Ix . I 111P. Ex., •I.[ PPF KRr ,Rad W Q F10xIN4 Q SFQ J. N% W&IC R"11'•x+S. x 5 wT REQUIRE i0o 0RC35114• iR11R AIO, Il ak.wr ff ART .C.51 s InEO ID iRRP iE041[x1. �. Ex REELS$O” -KESS 1x.S[ Y CLOA0 "10-10 ER1R Mg Ryek 1[ AIGi-ar�u.n. 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Ex REELS$O” -KESS 1x.S[ Y CLOA0 "10-10 ER1R Mg Ryek 1[ AIGi-ar�u.n. Y• Eh .'.W)% 15 REQUIKC- IT 9l— EC dpE p IN +Pl. STQ 1; 1H Elp QRRREQ STQRF I—OR.InS 4R,0 r .RRRMEd Y011Ex1 R.P R SEdpRyln. 3c)TEMPORARY CONSTRUCTION ENTRANCE/EXIT �� FLOOR PLAN m MALL IYPFS OFFICE W Yr r. 'n >r wo, rte. I�.iSy !0 nl 91� SII ��'e m m MALL IYPFS OFFICE W Yr r. 'n >r wo, rte. I�.iSy Z OFFICE AREA FLOOR PLAN PO 1 4 RFFICE AREA REFLECTED CEILING PLAN !0 uIC—C I0- , .I1. SttiF: 'ti - r' L ® rm YTF rF la. , .IT.I•.a- casn,o- WWII . a U« 41 4 - L 20 1 REFLECTED CEILING PLAN PD PLAN AT DOORS { WOMENS 1178 AND MENS 1186 AREA Z 3 116.117.118.119. AND 120 urs. -r - r m' urs. - .'W q1E NS 1.98 WO IEnS IaOB aPCA SIM. PREUKHMARly 1 NORTH ELEVATION Vwnuw•...-xc n. ., 9 WEST ELEVATION_ pw- 1 T uwF,'�•,b � 4 Q �IN3 5 PARTIAL WEST ELEVATION urr� V w 4 SII 4 I, kii, 22 _PARD AL_ EAST _ELEVATION ads 2cJ fAST ELEVATION .�,.�i,...'. 4 Loi Q Iq HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution 14606 Approving the HRA Preliminary 2017 Tax Levy Department: Finance LICENSE SECTION Meeting Date: 9/13/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 3 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In accordance with State Statute, the City must certify a preliminary 2017 tax levy to the County by September 15, 2016. This tax levy will fund the 2017 operations of the HRA. The HRA's 2017 statutory levy limit is $166,373, which is the levy amount the HRA is requesting. This levy represents a 3.9% increase from the 2016 levy of $160,141. BOARD ACTION REQUESTED: Approve the HRA preliminary 2017 tax levy of $166,373. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14606 CITY OF HUTCHINSON, MINNESOTA SETTING 2017 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Statute 469.033. WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of .000185 times estimated market value of the city. AND for 2017 the authorization yields: .000185 x $899,314,200 = $166,373; the HRA Board requests for 2017 a levy of $166,373. THAT the City of Hutchinson hereby establishes a preliminary tax levy for the above named special taxing district of: $166,373 Adopted by the City Council this 13th day of September 2016. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution 14607 Approving the EDA Preliminary 2017 Tax Levy Department: Finance LICENSE SECTION Meeting Date: 9/13/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 3 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In accordance with State Statute, the City must certify a preliminary 2017 tax levy to the County by September 15, 2016. This tax levy will fund the 2017 operations of the EDA. The EDA's 2017 statutory levy limit is $163,046 which is the levy amount the EDA is requesting. This levy represents a 3.9% increase from the 2016 levy of $156,939. BOARD ACTION REQUESTED: Approve the EDA preliminary 2017 tax levy of $163,046. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14607 CITY OF HUTCHINSON, MINNESOTA SETTING 2017 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA) and the financing of such district as authorized under Minn. Statute 469.107. WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of .0001813 times estimated market value of the city. AND for 2017 the authorization yields- .0001813 x $899,314,200 = $163,046; the EDA Board requests for 2017 a levy of $163,046. THAT the City of Hutchinson hereby establishes a preliminary tax levy for the above named special taxing district of: $163,046 Adopted by the City Council this 13th day of September 2016. Gary T. Forcier Mayor ATTESTED: Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration of Landy Lodge Dispensing Liquor at Arts & Crafts Festival Department: Administration LICENSE SECTION Meeting Date: 9/13/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Arts & Crafts Festival organized by the Hutchinson Chamber of Commerce would like to have an added feature of wine/beer/liquor sales at the event this year. The Crow River Winery was recently approved to provide wine sales at the event and Landy Lodge has now submitted an application to provide beer/liquor sales. I believe the intent is for Landy Lodge to be selling beer and bloody marys at the event. Because Landy Lodge is a current liquor license holder with the City and has a license to sell liquor at its restaurant located at 35 3rd Avenue SE, the Council must formally authorize them to dispense beer/liquor at the event, which is considered a social affair being held in the city. BOARD ACTION REQUESTED: Authorize Landy Lodge to dispense beer/liquor at Hutchinson Arts & Crafts Festival on September 16 & 17, 2016, at Library Square Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City of Hutchinson 111 Hassan St. SE Hutchinson, Mn 55350 Re: Arts and Craft/Taste of Hutchinson Liquor Service security plan Location: First Avenue on south side of Library square. Identifying Consumers: Landy lodge will be personally checking everyones identification and serving alcoholic beverages to those that are 21 years and over with proper id. Our staff is well trained in checking ids and also trained in watching out for consumers who appear intoxicated at which point they will be respectfully not served. Beer and Bloody Mary Sales Only: Landy Lodge will be serving Beer and Bloody Marys only during this event. If any questions, please call Mark Landreville. Owner of Landy Lodge Bar & Grill 763-213-6380 Landy Lodge Bar & Grill 35 3rd Ave SE Hutchinson, MN 55350 mhlandreville@yahoo.com C REQUEST TO AUTHORIZE LIQUOR SALES AT SOCIAL AFFAIR Name of Liquor License Holder: Current Licensed Premises: s Phone No.:4 13 - 6 vu Name/Type of Social Affair: 2. Location of Social Affair:- -3 . ffair: 4vt 647G>�rH�cjdj Contact Person: K 46--Idxetl��lk *'k, k 4 Cr - 3. Date{s} of Social Affair: So 4. Name of Person/Organization Sponsoring Social Affair: _....--- J. 1A } Printed N ofEvent �r anizer Signature EV r g �, g ntzer 121-xn��t� Printed Name of Applicant 1 Title of Applicant ice Chief/Designee Signature I Si 7 ature of Applicant � — JLC '— t6 Date 0L ZI-62 Date *Along with this application, please attach a security plan identifying the specific location where alcoholic beverages will be dispensed, how consumers will be identified, etc_ The security plan must be reviewed and approved by the Chief of Police or his designee. **A Certificate of Liquor Liability Insurance must also be attached covering the event naming the City of Hutchinson as an additional insured. ***If you are a license holder From an adjacent municipality, please provide a copy of your liquor license. .]V OR/31/2016 WED 12:56 FAX 501 354 7336 Furth Meile Insurance 0001/001 r" ACOW0CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDJYYYYI CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY T44E POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL 8/31/2016 THIS CERTIFICATE IS ISSUED AS A (HATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING iNSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: II the certificate holder is an ADDITIONAL INSURED, the policy(ies` must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, Certain Policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Tara Schwartz NAME Furth-Meile Insurance, Inc. PHONE (507)354-7334 FAX I5O9135a-7336 _ [AIC, No.EXIT: .. .._ ......_ ..._ _ ....... _._ (A1C, Nol: " PO Box 635 EMAIL tare schwartz0newalrntel.net ADDRESS: 9 N Minnesota INSURER(S) AFFORDING.COVERAGE New Ulm tJnt 56073-0635 INSURER A :W(aS t Bend Mutual Ins 1535.0 INSURED INSURER a West Bend Mutual Insurance ..., Landy Lodge Bar & Grill, Inc 1NSURERC: 35 3rd Ave SE INSURER D: OTHER' INSURER E ; Hutchinson iYdNd 55350-2551 INSURER F: CGVFRAGFS it F:RT1FI('ATF PWIRIRFR�CL16R3100433 RFVISIdN N!"NIBFR' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTIMTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY T44E POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND .CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS .IN 1`R TYPE OF INSURANCE .0i2 • " • • " - POLICY NUMBER POY EFF Pa LICY EIIP IIM1pOLIClYYYY MM1001VYYV LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A CLAA}S-MADE X OCCUR DAMAGE TO R ELATE O PREMISES {Ea.occurr6n��]"""..., ...... 200,000 . 2200790-1 1/1/2015 1/1/2017 MED EXP{AN.oneparaon] $ 10,000 ;...._. :. PERSONAL 3 AOV INJURY S 1,000,000 .................. GEN•L AGGREGATE Y.IMITAPPLIES PE P, GENERAL AGGREGATE S ...... ...._... 2,000,000 PRO- R POLICY I JECT 'LDC PROD UL TS-COMPrOPAGG S 2,000, 000 OTHER' - - AVTOMOEILE LIASILIYY COMBINED SINGU7 LL IT S ANY AUTO - BODILY INJURY (Per person] $ ALL OWNED SCHEDULED....__... ".. AUTOS AUTOS .. ....... ............... BODILY INJORY IPer atddenl) $ ............. _......... ...... ....... .NOWOWMEO PROPER TY DAMAGE . HIREO AUTOS AUTOS {.Per aGC i0en1} UMBRELLA LIAR OCCUR ...... ... EACH OCCURRENCE S ...................._.. .. ..._..-- - � EXCESS LIAO CLAIMS -MADE. - . AGGREGATE S DED RETENTION S WORKERS CONIPENSATI ON x PER T11 -- AND EMPLOY ERS' LiAB]LITY YI-N:. STATUTE........... ER ... .. ....... .ANY PROPREETORIPARTNERIEXECUTIVE E.L EACHACCIDENT -S 500,000 C FICERIMEM BER EXCLUDE D? NIA _ ..................... .... . A {Mandatory in NNI - 2200791-1 1111201.6 1/1/2017 E L 015EASE • EA EMPLOYEE S 500,000 1! yes, dese6be under ... ... .... .. .... DESCRIPTION OF OPERATION$ helow E.L. DI SEA5E • POLICY LVA 17 S 500,000 B Liquor Liability 220OR29-1 1/112DIG 1/1/2017 GeneralAggrAgele $2,009,000 Per OCturrence $1,000,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES IACORD 101, A40110nal Ramants Schedule, may be allached if more space Is required} 42nd Annual Arts & Csaft:s Fesitval & Taste of Hutchinson, September 16th & 17th, 2016. (320] 587-4752 Hutchinson Ambassadors Hutchinson Area Chamber of Commerce & Tau 2 Main Street South Hutchinson, HN 55350 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVEREp IN ACCORDANCE WITH THE POLICY PROVISIONS - AUTHORIZED REPRESENTATIVE ara Schwartz/TARA L- CxS�r.:% -=1 O.A -( C7 1988.2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101 ) The ACORD name and logo are registered marks of AGORD INS0251zDT doT y HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Setting the Date of the Annual City Recognition Event/Set Public Meeting Department: Administration LICENSE SECTION Meeting Date: 9/13/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: On an annual basis, the City conducts an event to recognize the employees and volunteers who serve the City of Hutchinson. Last year the City Administrator also provided a "State of the City" report to those who attended. The event is normally held in the fall of the year at the Hutchinson Event Center. Invited attendees and an adult guest are provided with a complimentary meal. The format for the 2016 Event is proposed as follows: 5:30 p.m.. Check-in and Social Time 6:30 p.m.. Dinner 7:15 p.m.. Short Presentation/Program by Administrator Jaunich to acknowledge and to thank current employees, recent retirees, and the volunteer board and commission members, and to highlight any notable departmental or employee achievements throughout the past year. A State of the City report will also be given that night. We are looking to conduct the event on Monday, October 24, 2016 It is requested that the Council set the date for the event and set it as a public meeting for the council, and approve the proposed event format. BOARD ACTION REQUESTED: Consideration of setting the date for the annual City Recognition Event and setting the event as a public meeting from 5:30 p.m.. to 8:30 p.m.. at the Hutchinson Event Center for the Council Members to attend. Fiscal Impact: $ 2,500.00 Funding Source: City Council Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ��o HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY ANNUAL BOARD MEETING AUGUST 18, 2015, 8AM Mint utes 1. CALL TO ORDER: Vice Chairperson Joel Kraft, called the meeting to order. Members Present: Gary Forcier, LouAnn Holmquist and Steve Jensen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF AUGUST 19, 2014 ANNUAL MEETING Steve Jensen moved to approve the Minutes of the annual board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. CONSIDERATION OF REVISED 2015 -2020 HRA Work Plan Gary Forcier moved to approve the revised 2015-2020 HRA Work Plan. LouAnn Holmquist seconded and the motion carried unanimously. 4. Election of Officers • Steve Jensen made a motion to have any available Board Member and the Executive Director to be the loan review committee. LouAnn Holmquist seconded and the motion carried unanimously. • LouAnn Holmquist made a motion to keep LaVonne Hansen as Chairman, and Gary Forcier as the Secretary/Treasurer and to elect Steve Jensen as the Vice Chairman. Gary Forcier seconded and the motion carried unanimously. 5. There being no other business, Vice Chairman Joel Kraft declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Forcief Secretary/Treasurer h HRA FJUTCH1145ON HOUSING AN❑ REOEVEEOPMENT AUTHORITY Regular Board Meeting Tuesday, July 19, 2016, 7:04 AM Minutes 1. CALL TO ORDER: Chairman Pat Lembcke called the meeting to order. Members Present: Gary Forcier, LouAnn Holmquist, Steve Jensen and Renee Lynn Johnson Kotlarz. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JUNE 21, 2016 Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. LouAnn Holmquist moved to approve the City Center General Fund payments of $12,923.02 for checks 8770 to 8776. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. b. LouAnn Holmquist moved to approve the Park Towers operating account payments of $30,330.95 for checks 13663 to 13689 and the Park Towers security account payments of $58.51 for checks 1545. Steve Jensen seconded and the motion carried unanimously. c. Steve Jensen moved to approve the May 31, 2016 Park Towers financial statements. LouAnn Holmquist seconded and the motion carried unanimously. d. LouAnn Holmquist moved to approve the June 30, 2016 City Center financial statements. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. FYI Occupancy Report — 99% occupied b. Jean Ward reviewed with the Board the Park Towers' July Newsletter. 5. SCDP RENTAL REHAB PROGRAM APPLICATION a. Judy Flemming reviewed with the Board the SCDP Rental Rehab Interest List. 3e. Auditor Mark Babcock, reviewed the 2015 Audit report with the Board. Steve Jensen moved to approve the 2015 Audit Report. LouAnn Holmquist seconded and the motion carried unanimously. 6. CONSIDERATION OF RESOLUTION NO. 2016-10 RECOMMENDING THAT THE CITY COUNCIL MODIFY DEVELOPMENT DISTRICT NO. 4, ESTABLISH TAX INCREMENT FINANCING DISTRICT NO 4-18 THERIEN AND ADOPT A MODIFICATION TO THE DEVELOPMENT PROGRAM AND ADOPT THE TAX INCREMENT FINANCING PLAN THEREFOR Steve Jensen moved to approve Resolution No. 2016-10 Recommending that the City Council Modify Development District No. 4, Establish Tax Increment Financing District No. 4-18 therein and Adopt a Modification to the Development Program and Adopt the Tax Increment Financing Plan therefor. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. July 19, 2016 Minutes Page l of 2 7. CONSIDERATION OF DRAFT TIF DEVELOPMENT AGREEMENT FOR TIF DISTRICT 4-18 AND RECOMMENDATION FOR CITY COUNCIL APPROVAL PENDING CITY ATTORNEY APPROVAL Steve Jensen moved to approve the draft TIF Development Agreement for District No. 4-18 and to recommend City Council approval pending City Attorney approval. LouAnn Holmquist seconded and the motion carried unanimously. 8. CONSIDERATION OF 2017 CITY CENTER BUDGET AND RECOMMENDATION TO CITY COUNCIL TO APPROVE 2017 HRA TAX LEVY Steve Jensen moved to approve the 2017 City Center Budget and Recommend to the City Council to Approve the 2017 HRA Tax Levy. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. 9. HRA 2016 - 2020 WORKPLAN DRAFT FOR CONSIDERATION AT AUGUST HRA BOARD MEETING Jean Ward asked the Board to review the draft 2016-2020 Work plan and email her any additions. 10. FORECLOSURE REPORT Jean Ward reviewed with the Board the foreclosure report. Foreclosures are going down. 11. COMMUNICATIONS None. 12. ADJOURNMENT There being no other business, Chairman Pat Lembeke declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Forcier, Secretary/Treasurer July 19, 2016 Minutes Page 2 of 2 Hutchinson Properties Orded To Be Cleared By City 1 09/07/2016 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN16-0101 700 Shiloh St NW 36-117-30-07-0570 Tall Grass/Noxious We& 06/08/2016 Closed 06/16/2016 EEN16-0102 526 Main St S 06-116-29-06-0600 Tall Grass/Noxious We& 06/08/2016 Closed 06/16/2016 EEN16-0103 965 Hassan St SE 06-116-29-15-0370 Tall Grass/Noxious We& 06/08/2016 Closed 06/16/2016 EEN16-0104 714 Jefferson St SE 06-116-29-11-0450 Tall Grass/Noxious We& 06/08/2016 Closed 06/16/2016 EEN16-0105 545 Hassan St SE 06-116-29-06-0890 Tall Grass/Noxious We& 06/08/2016 Abated 06/20/2016 EEN16-0106 1380 Montreal St SE 07-116-29-12-0160 Tall Grass/Noxious We& 06/08/2016 Closed 06/16/2016 EEN16-0107 715 Franklin St SW 06-116-29-11-1110 Tall Grass/Noxious We& 06/08/2016 Abated 07/07/2016 EEN16-0108 791 California St NW 36-117-30-06-0310 Tall Grass/Noxious We& 06/08/2016 Abated 08/09/2016 EEN16-0109 430 Water St NW 31-117-29-12-0270 Tall Grass/Noxious We& 06/08/2016 Abated 08/09/2016 EEN16-0110 455 Water St NW 31-117-29-12-0370 Tall Grass/Noxious We& 06/08/2016 Abated 08/09/2016 EEN16-0111 465 Water St NW 31-117-29-12-0360 Tall Grass/Noxious We& 06/08/2016 Abated 08/09/2016 EEN16-0112 1000 Goebel St SW 01-116-30-10-1140 Tall Grass/Noxious We& 06/08/2016 Closed 06/17/2016 EEN16-0113 520 Larson St SW 01-116-30-11-0260 Tall Grass/Noxious We& 06/08/2016 Abated 08/09/2016 EEN16-0114 646 2nd Ave SW 01-116-30-01-0850 Tall Grass/Noxious We& 06/08/2016 Closed 06/17/2016 EEN16-0115 487 California St NW 36-117-30-11-0350 Tall Grass/Noxious We& 06/08/2016 Closed 06/17/2016 EEN16-0116 1285 Hwy 7 W 36-117-30-13-0260 Tall Grass/Noxious We& 06/08/2016 Closed 06/17/2016 EEN16-0117 1855 Island View Cir SW 10-116-30-08-0750 Tall Grass/Noxious We& 06/08/2016 Closed 06/17/2016 EEN16-0118 1847 Island View Cir SW 10-116-30-08-0760 Tall Grass/Noxious We& 06/08/2016 Closed 06/17/2016 EEN16-0119 1839 Island View Cir SW 10-116-30-08-0770 Tall Grass/Noxious We& 06/08/2016 Closed 06/17/2016 EEN16-0120 226 Franklin St SW 06-116-29-04-0430 Tall Grass/Noxious We& 06/08/2016 Closed 06/17/2016 EEN16-0121 112 Garden Rd NE 32-117-29-14-0450 Tall Grass/Noxious We& 06/23/2016 Abated 07/11/2016 EEN16-0122 735 Franklin St SW 06-116-29-11-1090 Tall Grass/Noxious We& 06/23/2016 Closed 07/01/2016 EEN16-0123 541 4th Ave SW 01-116-30-08-0360 Tall Grass/Noxious We& 06/23/2016 Closed 07/01/2016 EEN16-0124 549 Hassan St SE 06-116-29-06-0900 Tall Grass/Noxious We& 06/23/2016 Closed 07/01/2016 EEN16-0125 638 Jefferson St SE 06-116-29-11-0420 Tall Grass/Noxious We& 06/23/2016 Closed 07/01/2016 EEN16-0126 595 Jefferson St SE 06-116-29-10-0380 Tall Grass/Noxious We& 06/23/2016 Closed 07/01/2016 EEN16-0127 532 Jefferson St SE 06-116-29-06-0860 Tall Grass/Noxious We& 06/23/2016 Closed 07/01/2016 EEN16-0128 145 Erie St SE 06-116-29-02-0370 Tall Grass/Noxious We& 06/23/2016 Closed 07/01/2016 EEN16-0129 7 9th Ave NE 31-117-29-02-0640 Tall Grass/Noxious We& 06/23/2016 Abated 07/11/2016 EEN16-0130 47 McLeod Ave NE 31-117-29-07-0680 Tall Grass/Noxious We& 06/23/2016 Abated 07/11/2016 Hutchinson Properties Orded To Be Cleared By City 09/07/2016 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN16-0131 803 Texas Ct NW 36-117-30-10-0310 Tall Grass/Noxious We& 06/23/2016 Closed 07/01/2016 EEN16-0132 505 Monroe St SE 06-116-29-07-1010 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0133 965 Hassan St SE 06-116-29-15-0370 Tall Grass/Noxious We& 07/21/2016 Abated 08/09/2016 EEN16-0134 540 Glen St SW 06-116-29-12-0110 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0135 338 4th Ave SW 06-116-29-05-0350 Tall Grass/Noxious We& 07/21/2016 Abated EEN16-0136 605 Harmony Ln SW 01-116-30-01-0190 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0137 915 South Grade Rd SW 01-116-30-15-0460 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0138 526 Main St S 06-116-29-06-0600 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0139 35 7th Ave SE 06-116-29-11-0740 Tall Grass/Noxious We& 07/21/2016 Abated 08/09/2016 EEN16-0140 646 Harmony Ln SW 01-116-30-01-0410 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0141 435 Adams St SE 06-116-29-07-0590 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0142 570 Adams St SE 06-116-29-10-0020 Tall Grass/Noxious We& 07/21/2016 Abated 08/09/2016 EEN16-0143 510 Fischer St SW 01-116-30-07-1010 Tall Grass/Noxious We& 07/21/2016 Abated 08/09/2016 EEN16-0144 545 Hassan St SE 06-116-29-06-0890 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0145 735 Main St S 06-116-29-11-0900 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0146 705 Dale St SW 01-116-30-10-0300 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0147 520 Larson St SW 01-116-30-11-0260 Tall Grass/Noxious We& 07/21/2016 Abated 08/09/2016 EEN16-0148 234 Jefferson St SE 06-116-29-03-0980 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0149 998 Jefferson St SE 06-116-29-15-0310 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0150 706 Glen St SW 06-116-29-12-0910 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 EEN16-0151 940 North High Dr NW 36-117-30-02-0260 Tall Grass/Noxious We& 07/21/2016 Closed 08/01/2016 Records: 51 Population: All Records Enforcement.DateFiled Between 6/1/2016 12:00:00 AM AND 7/31/2016 11:59:59 PM