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cp05-10-2016HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MAY 10, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Christ the King Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 26, 2016 (b) Council Workshop of April 26, 2016 (c) Board of Appeal and Equalization of April 20, 2016 CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Letter of Support for McLeod County Historic Partnership Community Outreach Director Position (b) Consideration for Approval of Resolution No. 14555 — Resolution Authorizing Hutchinson Police Department to Sell at Auction Unclaimed Property (c) Consideration for Approval of Resolution No. 14556 — Resolution Authorizing Hutchinson Police Department to Donate Found Property (d) Consideration for Approval of Resolution No. 14557 - Resolution for Hutchinson Police Department Special Response Team to Donate Equipment to Somali Police Force (e) Consideration for Approval of Resolution No. 14558 - Resolution Transferring the City of Hutchinson Local Board of Appeal and Equalization Powers to McLeod County (f) Consideration for Approval Resolution No. 14561 — Resolution Calling for a Public Hearing on the Proposed Adoption of Modification to the Development Program for Development District CITY COUNCIL AGENDA MAY 10, 2016 No. 4 and the Proposed Establishment of Tax Increment Financing District No. 4-17 (g) Consideration for Approval of Issuing Transient Merchant License to Virginia Daniel of TNT Fireworks in Walmart Parking Lot from June 22 — July 5, 2016 (h) Consideration for Approval of Renewing Food Vendor License for Rafael Jimenez (i) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to Knights of Columbus St. Christopher Council on June 17 & 18, 2016, at McLeod County Fairgrounds 0) Consideration for Approval of Improvement Project Change Orders and Supplemental Agreements i. Letting No. 1/Project No. 16-01 — Pavement Management Program — Change Order No. 2 ii. Letting No. 3/Prcj ect No. 16-03 — Street Seal Coating — Change Order No. 1 (k) Claims, Appropriations and Contract Payments — Register A APPROVAL OF CONSENT AGENDA 11 (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS (6:00 P.M.) - NONE (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 9. PRESENTATION OF CITY AIRPORT PROJECT AWARD 10. UPDATE ON RIVERSONG MUSIC FESTIVAL — JOHN RODEBERG 11. REVIEW OF CITY FACILITY ANNUAL ENERGY USE INFORMATION AND ANALYSIS UNFINISHED BUSINESS NEW BUSINESS 12. APPROVE/DENY ITEMS FOR CITY OF HUTCHINSON AND MCLEOD COUNTY ROADWAY TURNBACK AGREEMENT (SOUTH GRADE ROAD & ADAMS STREET NE) (a)Resolution No. 14559 — Resolution Revoking Portions of Municipal State Aid Street 104 (Adams Street NE) (b) Resolution No. 14560 — Resolution Establishing Municipal State Aid Street 130 (South Grade Road SW) 13. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR MAY 24, 2016, FOR 2017 BUDGET KICK OFF GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, 2 CITY COUNCIL AGENDA MAY 10, 2016 performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS a) Hutchinson Public Library Board Minutes from March 28, 2016 b) Snow & Ice Removal Annual Report (2015-2016) MISCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, APRIL 26, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich noted that Item 17.5 will be added to the agenda. A change order needs to be considered for Letting No. 1. Motion by Arndt, second by Christensen, to approve the agenda with the additional item noted. Motion carried unanimously. 2. INVOCATION — Riverside Assembly of God Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Arndt recognized the passing of former Council Member John Mlinar. Mr. Mlinar served on the City Council for more than 20 years. PUBLIC COMMENTS is is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 12, 2016 Motion by Czmowski, second by Lofdahl, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Purchase Order for 2016 Street/Pavement Repairs (b) Consideration for Approvals and Permits for the 74th Annual Hutchinson Jaycee Water Carnival for June 13 — 19, 2016 (c) Consideration for Approval of Wedding Event in West River Park on September 24, 2016 (d) Consideration for Approval of Issuing Short -Term Gambling License Application to Saturday Night Car Cruisers Club from June 1 — December 31, 2016, at Hutchinson Mall CITY COUNCIL MINUTES APRIL 26, 2016 (e) Consideration for Approval of a Sketch Plan for Three 29 Unit Apartment Buildings Located at 1315 Montreal Street SE (f) Consideration for Approval of Issuing Carnival Permit to J&K Amusements for June 2 - 5, 2016, in Hutchinson Mall Parking Lot (g) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota Holstein - Friesian Breeder's Association on November 19, 2016, at McLeod County Fairgrounds (h) Claims, Appropriations and Contract Payments Motion by Lofdahl, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) - NONE e purpose o t is portion oj the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) HUTCHINSON HEALTH ANNUAL REPORT — DR. STEVE MULDER Dr. Steve Mulder presented before the Council. Dr. Mulder provided an annual report on the hospital organization. Dr. Mulder provided statistics on staffing, procedures and financials. Dr. Mulder spoke about mental health issues and how Hutchinson Health is responding to the issues. 9. PRESENTATION ON MCLEOD COUNTY HISTORICAL PRESERVATION DEVELOPER POSITION Lori Pickell-Stangel and Christina Miller, McLeod County Historical Society, presented before the Council. Ms. Pickell-Stanuel noted that McLeod County has agreed to fund the historical preservation developer position, however they are asking for municipal support throughout the county. Ms. Pickell-Stangel indicated how the position would support individual city needs. Christina Miller explained that Hutchinson is the fifth community they have visited informing them what kind of services they can provide to the city related to historical preservation. Ms. Pickell- Stangel distributed a letter of support for the City to consider signing off on that can be forwarded to the McLeod County Board of Commissioners. The letter of support will be before the council at its May 10, 2016, Council meeting. UNFINISHED BUSINESS 10. APROVE/DENY ORDINANCE NO. 16-0757 - AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 54.23 (SECOND READING AND ADOPTION) Kent Exner, City Engineer, presented before the Council. Mr. Exner reminded the Council that the ordinance was before them at their last meeting. The revisions to the ordinance are required as part of the City's MS4 permit. Motion by Lofdahl, second by Czmowski, to approve second reading and adoption of Ordinance No. 16-0757. Motion carried unanimously. 2 CITY COUNCIL MINUTES APRIL 26, 2016 11. APPROVE/DENY SITE PLAN AND CONDITIONAL USE PERMIT AS REQUESTED BY MIDCOUNTRY BANK LOCATED AT 210 HASSAN STREET Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that MidCountry Bank has submitted an application to construct a bank drive-through. Mr. Jochum noted that this item had been before the Council in March however was tabled for the Planning Commission to make some further considerations. Since the Planning Commission met on this item again at its April meeting, the plan has been revised. The revised plan includes moving alley traffic to move north to south instead of south to north and moving the post office box to the east side of the alley. This allows for more parking spaces in the public parking lot and better traffic flow. The post office has raised some concerns and has requested that a crosswalk be painted in the alley for safe walking for post office employees. In addition, they are requesting that truck traffic be allowed to travel north in the alley for deliveries to their location. Mr. Jochum noted that this practice is done today in other alleys for logistical purposes. Mr. Jochum explained that the revised site plan and conditional use permit was approved by the Planning Commission by a 3-2 vote. Craig Almquist, MidCountry Bank, presented before the Council. Mr. Almquist noted that traffic counts had been conducted at the south branch drive thru. The counts indicated approximately 15 cars per hour. Council Member Lofdahl noted that with the underground tube systems they will be on city property and therefore a franchise will be needed. The post office box most likely will not need a franchise because it will be located in the right of way. Council Member Czmowski asked if 15 minute parking stalls could be located on the west end of the parking lot. Kent Exner, City Engineer, explained that staff has been hesitant installing this type of signage throughout parking areas in the city. Mr. Exner felt that a more in-depth analysis of downtown parking and the location of such time-limited parking should be located throughout the entire downtown. Diane Robinson, post office, presented before the Council. Ms. Robinson has concerns about her safety having to cross the alley to collect the mail when the box is moved to the east side of the alley. Council Member Lofdahl feels the new plan is safer than it is now with the traffic flowing to the south. Michelle Monahan -Reno, postmaster, presented before the Council. Ms. Monahan -Reno noted that this mailbox has the heaviest volume out of all the boxes throughout the city. Ms. Monahan -Reno noted that the post office delivery trucks will have to go the wrong way in the alley to get to the post office loading docks and she wanted the city aware of that. Matt Jaunich, City Administrator, suggested that a condition be included regarding the franchise for the tubes. Motion by Arndt, second by Czmowski, to approve site plan and CUP with condition that franchise be entered into for tube system. Motion carried unanimously. NEW BUSINESS 3 CITY COUNCIL MINUTES APRIL 26, 2016 12. APPROVE/DENY LABOR AGREEMENT BETWEEN THE CITY AND MINNESOTA PUBLIC EMPLOYEES ASSOCIATION Matt Jaunich, City Administrator, explained that the agreement before the Council is for 2015- 2016. An arbitrator ruled on this agreement therefore the Council really has no option to revise any portion of the agreement. Two changes were imposed by the arbitrator which included Article 19, adding language stating that all employees are eligible for all increases regardless of whether discipline has been imposed and the pay grid for the position of police officer will increase from 2.25% in 2015 and 2.25% in 2016. Motion by Christensen, second by Czmowski, to approve labor agreement between the City and Minnesota Public Employees Association. Motion carried unanimously. 13. APPROVE/DENY AUTHORITY TO SEEK ACTION AGAINST STATE OF MINNESOTA PERTAINING TO MUNICIPALS DELEGATION AGREEMENTS FOR PUBLIC BUILDING AND STATE -LICENSED FACILITIES Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that a contract has been in place since 1993 and renewed in 2005 with the State of Minnesota authorizing the City's building official to conduct building inspections of public facilities and state -licensed facilities within the City. This agreement allows for consistency throughout the city when it comes to building inspections along with allowing the City the opportunity to collect the fees for those facilities. The State is now saying that the contract is with the former building official specific and not the City in general although no formal notice has been presented to the City on this matter other than a memo from the State's regional supervisor. The State has went on to say that the current building official does not meet the qualifications, which is not true, and therefore did not approve his application for a delegation agreement. Mr. Jaunich again reminded the Council that the State never sent official notice that the current delegation agreement was revoked nor has the City been given an opportunity to remedy any deficiencies as required by state law. Staff is asking for permission from the Council to seek action from an administrative law judge on the Minnesota Department of Labor & Industry for three reasons: the belief that the Department of Labor is in violation of the contract delegation agreement they entered into with the City in 2005; the belief that the Department of Labor is in violation of Minnesota Statute 326B.107 which states that the commissioner shall enter into an agreement with a municipality for plan reviews, inspections, etc., that the commissioner shall provide a written explanation of any deficiencies should he determine that a municipality lacks qualified inspectors to provide the services and that a municipality shall be given an opportunity to remedy any deficiencies. Mr. Jaunich noted that staff will work with CGMC and LMC and other resources as this is worked through. Motion by Lofdahl, second by Czmowski, to approve seeking action against State of Minnesota pertaining to municipal delegation agreements for public building and state -licensed facilities. Motion carried unanimously. 14. REVIEW OF PROPOSED REVISIONS TO CITY CODE 94.44 — CEMETERY MEMORIALS John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that temporary grave markers are usually placed at interment sites for a period of time between the 4 CITY COUNCIL MINUTES APRIL 26, 2016 funeral and installation of a memorial. The time frame that temporary markers are in place has grown over the years. Upright temporary markers cause issues for routine mowing and grounds maintenance efforts. The proposed changes to the ordinance would inform customers at the time of sale that temporary markers may be removed after 30 days. Customers will be given the choice of paying $80 at the time of property sale to have the cemetery place the temporary marker in a flush concrete wash. After 30 days, cemetery staff will prepare the temporary marker in a flush concrete wash at the interment site. The first reading of this ordinance will come before the Council at its May 10, 2016, meeting. 15. APPROVE/DENY RESOLUTION NO. 14552 - RESOLUTION IN SUPPORT OF MCLEOD COUNTY BOARD ADOPTION OF 2016 MCLEOD COUNTY TRAILS PLAN Kent Exner, City Engineer, presented before the Council. The McLeod County Board is holding a public hearing on May 3, 2016, to receive feedback on the McLeod County Trails Plan. This is a planning document only to describe and prioritize potential improvements. The City's Transportation Plan encourages the City to continue to value active living opportunities (pedestrian/bicycle trails) that strengthen and enhance community life. Supporting the McLeod County Trails Plan falls in line with the City's overall theory of its own transportation plan. Motion by Christensen, second by Lofdahl, to approve Resolution No. 14552 — Resolution in Support of McLeod County Board Adoption of 2016 McLeod County Trails Plan. Motion carried unanimously. 16. APROVE/DENY RESOLUTION NO. 14554 - RESOLUTION APPROVING SETTLEMENT AND PURCHASE AGREEMENT WITH RIDGEWATER COLLEGE Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that before the Council is an agreement for the Council to consider related to an unpaid assessment issue with Ridgewater College. This dates back to the Denver Avenue project that was completed in 2006. In 2006, the City assessed the College $233,076.48 for street improvements and utility work along Denver Avenue. At that time, the City agreed to defer the assessment for five years until 2011. The City also agreed to purchase right-of-way from the College for the placement of the City's road and utilities for the price of $72,000. For various reasons, the City never obtained nor paid for the right-of-way land back in 2006. Therefore, the City currently has utilities sitting on private property. The College has yet to make any assessment payments disputing that the original scope of the project was never completed, among other items. Because of unpaid assessments and accrued interest, the College currently owes the City $336,601.98. Staff and two council members have been in negotiations with the College for over a year in an effort to resolve these two issues. The attached agreements take care of both of these issues. The highlights of the agreement include Ridgewater agreeing to pay the full principle and interest assessment amount of $336,601.98 and the city agreeing to waive late fees and penalties totaling $92,537.59; College agreeing to provide a quit claim deed to the City for the right-of-way land and City agreeing to pay as a credit to the assessment amount a sum of $128,800 which is today's appraised value; and the City agreeing to complete Denver Avenue within 48 month or by July 15, 2020. Upon completion of Denver Avenue, Ridgewater agrees to pay an additional $75,000 in assessments. Motion by Lofdahl, second by Christensen, to approve Resolution No. 14554 — Resolution Approving Settlement and Purchase Agreement with Ridgewater College. Motion carried Wi CITY COUNCIL MINUTES APRIL 26, 2016 unanimously. 17. REVIEW OF CONSTRUCTION DOCUMENTS FOR BUILDING PACKAGE (A) FOR OUTDOOR AQUATIC CENTER/POOL a) Approve/Deny Rejecting Previous Bid �b) Approve/Deny Plans & Specifications as Presented c) Approve/Deny Authorizing an Advertisement for Bids Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that at the last Council meeting, the Council approved all bids received on the aquatic center/pool project. Subsequent to that action, it has been noted that Crow River Glass, owned by Mayor Forcier, was listed as a subcontractor on the Building Package(A) project. Upon further review of the bid documents and other areas of the law, Mr. Sebora has determined that the City Council's award of the project to Hasslen Construction was invalid as the State's conflict of interest law applies to both direct contractor and subcontractor situations. The exception to the conflict-of-interest law cannot be taken advantage of because the overall portion of the project exceeds $100,000 and thus requires bidding even though theportion of the project involving Crow River Glass may be less than that. Also, because the mayor's business was listed as a subcontractor on Hasslen's bid, under Minnesota law that contract is void and that portion of the project must be re -bid. Council Member Czmowski asked Mayor Forcier why he did not notify staff of this potential conflict. Mayor Forcier noted that he felt by abstaining from the vote, as he did when the Council took action, he felt that was the appropriate action and covered his conflict. Mayor Forcier also commented that, under the advisement of his attorney whom he spoke with today, he shouldn't be doing any work with the city, and he will no lonuer be doing so. It was discussed that another discussion should be held regarding conflicts of interest and having Council bylaws written. Motion by Arndt, second by Christensen, to reject bid from Hasslen Construction. Motion carried unanimously. Motion by Lofdahl, second by Arndt, to grantcity administrator authority to approve plans and specifications and authorize advertisement for bids for Building Package (A) of the aquatic center/pool project. Motion carried unanimously. 17.5 CHANGE ORDER NO. 1 — LETTING NO. 1, PROJECT NO. 16-01 (PAVEMENT MANAGEMENT PROGRAM) Kent Exner, City Engineer, explained that the contractor on the project has noted that language included in the contract is outdated pertaining to owner's liability insurance and had requested that language be updated. This revision does not change the final completion date nor does it result in an increase to the contract. Motion by Arndt, second by Christensen, to approve Change Order No. 1, Letting No. 1 — Project No. 16-01. Motion carried unanimously. Council Member Arndt asked that communication be forwarded to the school district and the bus company about upcoming construction work. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 18. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS a) Planning Commission Minutes from March 15, 2016 �b) City of Hutchinson Financial Report and Investment Report for March 2016 c) Hutchinson Housing & Redevelopment Authority Board Minutes from March 15, 2016 MISCELLANEOUS R CITY COUNCIL MINUTES APRIL 26, 2016 19. STAFF UPDATES Kent Exner — Exner noted that pavement management program will begin this week on Milwaukee Avenue and Linden Avenue. He reminded the Council of the County trails plan public hearinu on May 3, 2016, during county board meeting in Glencoe. He also noted that there is a Dakota Trail Master Plan open house being held May 9, 2016, at the Depot, from 5:30 p.m. — 7:00 p.m. Marc Sebora — Mr. Sebora noted that the Charter Commission is meeting tomorrow night at 5:30 p.m. to review the ordinance approved by the Council revising Section 4.02 of the City Charter. Matt Jaunich — Mr. Jaunich reminded the Council that early registration for the LMC annual conference ends tomorrow. He asked those interested to let him know if they want to take advantage of the early registration discount. Mr. Jaunich also noted that staff is moving forward with Keystone on the job evaluation/compensation study. Lastly, Mr. Jaunich noted he will be holding a session entitled, "So You Want to bean Elected Official?" on May 12, 2016, from 5:00 p.m.— 8:00 p.m. The purpose of the session is to provide information on the details of being an elected official. Mr. Jaunich encouraged all individuals that are considering running for an open seat at the next election to attend, or any other persons that are simply interested in the life of a city official. 20. COUNCIL/MAYOR UPDATE Mary Christensen — Council Member Christensen noted she has received several comments about the debris flying around at McLeod County Household Hazardous Waste. Council Member Christensen also noted that over 600,000 patrons have visited libraries throughout the Pioneerland Library system, which Hutchinson is a part of. Chad Czmowski — Council Member Czmowski asked if Marc Sebora, City Attorney, aureed with Mayor Forcier's attorney on the issue of a council member abstaining from providing services/doing business with the city of which they serve. Mr. Sebora noted he does not necessarily agree with that opinion as there is a statutory exemption that allows city officials to do business with a city as long as they sign an affidavit. Mr. Sebora explained that the bidding completed on Building Package (A) was somewhat confusing in that although the subcontract work being done by Crow River Glass was under the $100,000 threshold, because the entire project was over that threshold, it required a rebid. Council Member Czmowski asked what if no one bids on the project. Mr. Jaunich noted it would probably have to be advertised another time if that were to happen. Motion by Arndt, second by Lofdahl, to set public meetings for May 3, 2016, and May 9, 2016, to attend the public hearings mentioned earlier. Motion carried unanimously. Mayor Forcier —Mayor Forcier apologized for the mix-up on the pool project bidding quandary. He is hoping the City can move forward with this project to get it done as intended. ADJOURNMENT Motion by Arndt, second by Christensen, to adjourn at 7:30 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL DEBT MANAGEMENT PLAN MEETING MINUTES TUESDAY, APRIL 26, AT 4:15 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:15 p.m. Members present included Mary Christensen, Chad Czmowski, Bill Arndt and John Lofdahl. Others present were: Matt Jaunich, City Administrator, and Kent Exner, City Engineer DISCUSSION/REVIEW ITEMS Matt Jaunich, City Administrator, explained that the discussion item before the Council today is to review the City's debt management plan. Mr. Jaunich spoke about a couple of issues as part of the plan. One is a shortage for heavy equipment needs and a gap for infrastructure needs. 1. Debt Management Plan Andy Reid, Finance Director, presented before the Council. Mr. Reid noted that the items of discussion for today's workshop include a review of the existing debt management policy that was approved in 2008, the interest rate impact on the debt management policy, the rising project costs and the potential need to increase the City's annual debt limit, the debt tax levy gap identified in years 2017-2022 and the heavy equipment backlog. Mr. Reid noted that the guidelines for future debt identified in the 2008 debt management plan include that the City will manage the special property tax debt levy so that each subsequent tax debt levy will increase 5% per year until it increases to approximately $2,200,000 by the year 2015; the average project amount financed and paid from the special property tax debt levy for each year will be approximately $1,500,000; and the aggregate future debt will mature after 15 principal payments. Mr. Reid noted that the current debt plan was a step in the right direction as it has provided guidance to manage the City's existing and future debt and it has provided the City with a consistent approach to completing essential infrastructure improvements on an annual basis. However, the plan does not address the impact of inflation and rising construction costs on the annual project scope and the plan is too focused on the $1,500,000 annual debt limit and does not provide the flexibility to adjust project scope up or down based on current interest rates. Mr. Reid reviewed 2014 project costs and funding sources which included Jefferson Street Phase 2, Lynn Road, pavement management program and a contingency fund totaling $3.5 million. The funding sources included state aid, enterprise funds, special assessment and general obligation debt. Mr. Reid reviewed the original debt levy plan as established with the 2008 policy. The plan included a $1,500,000 limit on City debt annually with future interest rates assumed at the 2008 rate of 4.5 %. Because of the low interest rates today (ranging in the 2-3% range), the debt plan looks much different with the City falling short of the target levy by $200,000. Because interest rates on issued debt has fallen significantly since 2008 when the debt plan was created, the City is falling short of the $2,200,000 debt levy target. The original debt plan assumed interest rates would stay similar to the 2008 interest rate or increase slightly. Mr. Reid explained that public works has indicated that an additional $400,000 in City project costs is needed annually for an effective project level. The annual debt limit would increase from $1.5M to $1.9M. This is due to rising construction costs creating a real issue that is basically eroding the City's project scope. As costs increase, the City has to cut back on projects to stay within the $1.5M threshold for the City debt per the current policy. Completing future improvement projects each year will result in the growth of backlogged projects which could have a negative impact on roadway conditions. Increasing special assessments is problematic as City staff believes we would run into significant resistance and objections from property owners. The additional $400,000 in projects would need to be financed by City debt, increasing the annual City debt threshold to $1.9M. Staff is proposing the Council consider increasing the debt management plan by increasing the annual city debt to $1.9M with a moderate increase in interest rates from 2015. This would allow for a new target levy of $2.6M reached in 2031 with average levy increases of 1.5% starting in 2024. Interest rates are a factor in the debt management plan and the City must be mindful of how they change. Mr. Reid reviewed the impacts of increased debt. These include that increasing the annual project scope has a definite impact on future debt tax levies; the impact on the debt levy is not immediate — first levy increase would not be needed until 2024; interest rates, and the Debt Plan in general, will need to be reviewed each year before a final project scope is approved with the project scope adjusted accordingly; periodically review the Debt Plan to address future inflation and other economic variable (i.e. every 3-5 years); the impact on the City's bond rating would be very minimal and should not result in a downgrade. Mr. Reid then spoke about the debt levy gap and various causes of it. For the levy years 2017- 2022, the debt gap equals either $2,350,000 if the annual debt limit is not increased or $1,850,000 if the annual debt limit is increased to $1,900,000. Mr. Reid noted that consistency in structuring future debt is critical to prevent large annual fluctuations in future debt levy. Mr. Reid spoke to the levy gap in 2017-2022. He offered options to address the gap which included: reducing the debt tax levy substantially for 2017 ($565,000); increasing the annual project costs and debt service; and/or utilizing the gap as a short-term financing tool to fund other critical needs, such as the heavy equipment backlog. Mr. Reid suggested that the best scenario to fully utilize the levy gap is a combination of increased project costs and funding heavy equipment. Mr. Reid then reviewed the heavy equipment backlog. Included on the list is a Zambom, fire truck, one ton with aerial bucket, heavy snow blower, snowplow truck, wheel loader and police special response vehicle totaling $1,536,250. Mr. Jaunich noted that there is no financing plan for these pieces of equipment. Mr. Reid noted that increasing the annual debt to $1.9 million and funding heavy equipment needs over a five-year period nearly alleviates the gap in 2017-2022. Mr. Reid noted that it appears that the City has the capacity to increase its annual debt level to address increased roadway improvement costs and the backlog of heavy equipment needs; the current debt management policy will be revised based on feedback from today; it will be critical that the debt plan be reviewed annually to determine the appropriate level of improvement costs that can be financed by debt and a decision on the heavy fleet will need to be made fairly soon as the bonding process begins in July. Mr. Reid noted that he feels general obligation equipment debt is the cheapest financing option. Mr. Jaunich asked for direction from the Council on how to proceed with the plan, not action on the plan itself. The Council was in agreement that the debt levy plan should be increased by $400,000 and the plan should be reviewed on an annual basis. Mr. Jaunich noted that staff will put together a new debt management policy for the Council to consider at an upcoming Council meeting. 2. Adjournment Motion by Arndt, second by Christensen, to adjourn at 5:15 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator Board of Appeal & Equalization April 20, 2016 — 5:30 p.m. Mayor Gary Forcier called the meeting to order at 5:30 p.m. Members present were Chad Czmowski, John Lofdahl, Mary Christensen and Bill Arndt. Others present were Sue Schulz, McLeod County Assessor, Brenda Chmielewski, McLeod County Deputy Assessor and Matt Jaunich, City Administrator. Mayor Forcier noted that the purpose of this meeting is to allow the citizens an opportunity to appeal the valuation of their property. Sue Schulz explained the valuation of the overall market value based on sales in the City. Ms. Schulz provided a report on residential, commercial and apartment sales. Ms. Schulz explained that the City's market ration must fall between 90-105% per state mandates. No citizens were present to make appeals. However, the Assessor presented six properties owned by Scott Rech. Mr. Rech had contacted the Assessor's office and asked that the following properties be considered for lower valuations: 1. 550 Glen Street: The assessor noted that the foundation is sinking on this property and she applied depreciation. She is proposing to reduce the value from $79,500 to $69,900. 2. 870 Grove Street: The assessor noted that the conditions of this home have deteriorated (windows, holes in walls, etc.). She is proposing to reduce the value by $8300. 3. 317 5th Avenue: The assessor noted that this home has very narrow hallways and the interior condition is deteriorating. She is proposing to reduce the value of the home by $9900. 4. 406 Hassan Street: The assessor noted that the pipes had burst in this home, as well as the radiator, causing a lot of damage. There is a lot of work that needs to be done to repair this home. She is proposing to reduce the value of the home from $106,700 to $75,900. 5. 430 Glen Street: This home is currently valued at $95,300. The assessor is proposing no change and that the home remain valued as is. 6. 626 Hassan Street: The assessor noted that floors have been built over floors in this home and the south wall is beginning to warp. She is proposing to reduce the home's value by $7300. Motion by Czmowski, second by Christensen, to approve the recommendations noted in numbers 1, 2, 3, 4, and 6. Motion carried unanimously. Motion by Lofdahl, second by Arndt, to make no valuation adjustments to the home at 430 Glen Street. Motion carried unanimously. 7. 103 5th Avenue: This home had previously been classified as a 1 '/2 story, however the property owner is remodeling it and it is now considered a two story. New windows and siding have been installed but the inside is not complete yet. Any valuation adjustment considerations will be brought to the County Board of Appeal for their review. 8. Clocktower Plaza — Century Avenue: Dale Fenrich has requested that the valuation of this property be reviewed for potential adjustments. The assessor has not been inside the business to date so she will arrange a time to do so with the property owner and then the adjustment request will be considered by the County Board of Appeal. 9. McDonald's Mobile Home Park — The assessor noted that there is a shed on this property that is classified as commercial, however the property owner contacted her and indicated it is used for personal storage. The assessor will need to review the property and then any adjustment considerations will be sent to the County Board of Appeal. Ms. Schulz asked if the City Board of Appeal and Equalization would be willing to consider having an open book review instead of board review. An open book process allows for property owners to make local appeals directly to the county assessor which are conducted individually with the property owner at the assessor's office instead of at the City Board. The property owner can still take their final appeal to the County Board of Appeal as they can now. The Council was in favor of moving forward to this type of review process. The assessor will forward a Resolution to the Council for consideration. With no further business to discuss, a motion was made by Christensen, seconded by Arndt, to adjourn. The meeting adjourned at 6:05 p.m. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Letter of Support for McLeod County Historic Partnership Director Position Department: Administration LICENSE SECTION Meeting Date: 5/10/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As was noted at our last meeting, the McLeod County Historic Society and Historic Hutchinson are seeking a letter of support from the City on the newly formed Historic Partnership Community Outreach Director position. The letter of support is attached and would ask the County to help fund this position. The proposed benefits of the position are listed within the letter. The expected costs of the position has also been included. BOARD ACTION REQUESTED: Approval of sending out a letter of support for the McLeod County Historic Partnership Community Outreach Director Position Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: McLeod County Historic Partnership CommunitV Outreach Director: City of Hutchinson Letter of Support This letter is to affirm that the City Council / Local Governments would support McLeod County funding for a McLeod County Historic Partnership Community Outreach Director position that could provide the following benefits to our local community historical group and/or local sections of government. Benefits/Support offered to city Governments: • Preservation advice for city records, photos, archives, etc. ■ Preservation advice for historic structures • Historical advice on programming and city planning • Advice on grant availability for city preservation projects ► Advice and research assistance on available specialists, materials, technology, etc. for city historical projects Benefits/Support offered to local historical community groups: • Organizational management- create organization name, board structure, meeting structure, election of officers, etc. • Creation of organic documents including bylaws, Articles of Incorporation, strategic plan • Member recruitment • Fundraising support • Marketing - creating a community presence and promote organization • Prioritizing goals for the organization • Help in obtaining 501c3 status • Research and guidance on potential grant availability The McLeod County Historic Partnership Director would be an added benefit to the Community of Hutchinson, MN and supported by the 2016 City Council Members. Organization: City of Hutchinson, MN Signature: Date: McLeod County Historic Partnership Director: Additionally, the MCHP Community Outreach Director will also direct the McLeod County Historic Partnership; this will be funded by the already donated $6,725 by McLeod County. These duties will include: mold regular meetings, maintain membership, create fundraising and programming opportunities, research, advise and help write available organizational grants, among other tasks. McLeod County Historic Partnership organization membership requirements include: • Pay $150 annual membership fee • Must be a 501c3 non-profit group • Must have a historical or preservation -based mission statement • Must have at least 5 members • Must donate at least 5 volunteer hours per organization annually • Must have two board members representatives present at meetings 2016 Costs for McLeod County Historic Partnership Director: June 1" -December 31st, 2016 4 Hrs. per week x 2 week pay period = 8 total hours per 2 -weeks 8 Hrs. per 2 weeks x 15 pay periods= 120 total Hrs. x $20 per Hourly Wage= $2,400 + $193.20 Taxes + $220 Payroll Preparation fees= $2,813.20 Total Salary Costs: $26,992.00 - $6,725.00 (Funding already paid to MCHS)= $20,267.00 Total cost for MCHP Director Position Hours RESOLUTION TO SELL AT AUCTION Unclaimed Property Resolution No. 14555 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." Items to be sold through Fahey Auction Center Adopted by the City Council this 10th day of May, 2016. Mayor City Administrator Attachment A Page 1 Item Description 20" Next green bicycle 2 gas cans and hacksaw Tool set Blue Trek 17" men's bicycle Next Turbo silver/orange bicycle Unknown brand men's bicycle Magna Electroshock black/green bicycle Univega men's bicycle Huffy Dynamo men's black bicycle Roadmaster 26" men's bicycle Huffy Wave 16" bicycle Hyper System 20" blue bicycle Schwinn Sidewinder 26" purple bicycle Pelican Paddleboard 26" Giant Iguana black men's bicycle 26" Hyper Inspire women's bicycle 26" Mongoose black/purple bicycle 26" red Schwinn Ranger men's bicycle 26" men's gray Shimano bicycle RESOLUTION TO DONATE FOUND PROPERTY Resolution No. 14556 WHEREAS, Hutchinson Police Services has accumulated found property; AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91 for the donation of found property. AND WHEREAS, the found property has been in the possession of Hutchinson Police Services for more than thirty days; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Hutchinson City Council hereby approves the donation of the found property on Attachment A to Common Cup Ministries Wheels of Mercy Program. Adopted by the City Council this 10th day of May, 2016. Mayor City Administrator Attachment A Item Description Huffy Blades green men's bicycle Gray Trek men's bicycle 26" Huffy Rugged Sport men's bicycle 26" Schwinn green men's bicycle 26" Gary Fischer red bicycle 26" Next Power Climber bicycle 26" Kent men's green/black bicycle 26" Schwinn Clairmont black/red bicycle HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M -W Agenda Item: Resolution 14557 - Donate City Property Department: Police LICENSE SECTION Meeting Date: 5/10/2016 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Requesting approval to donation of the following items to the Somali Police Force. The following items are no longer used by the Hutchinson Police Special Response Team. (SRT) The BDU uniforms are outdated and no longer part of our uniform. The tactical vests are over 17 years old and no longer covered under the manufacturer's warranty period. The leather belt gear is also no longer used by the department. The Metro Transit Police Department has a relationship with the Somali Police Force (SPF). They are collecting old/used police gear for the SPF since they have little to no budget for these items. The collection and distribution is being run through the U.S. State Department to ensure the items get to the SPF. The Metro Transit PD has also hosted members of the SPF to provide critical police training in order to support their continued professional development. • 49 - Old Camo style shirts ($5/each) $245.00 • 37 - Old Camo style pants ($5/each) $185.00 • 17 - Boonie hats ($5/each) $85.00 • 13 - Helmet covers ($3/each) $39.00 • 7 - Ballistic helmets ($20.00/each) $140.00 • 8 - Tactical vests (expired) n/a • 10 - Old style ballistic raid vests (expired) n/a • 8 - Ballistic trauma plates (expired) n/a • 14 - Old leather belts ($10/each) $140.00 Total estimated value= $834.00 BOARD ACTION REQUESTED: The Hutchinson Police Department recommends approval Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: 0 Remaining Cost: $ 0.00 Funding Source: 0 RESOLUTION TO DONATE SURPLUS POLICE DEPARTMENT EQUIPMENT Resolution No. 14557 WHEREAS, the Hutchinson Police Department has accumulated surplus equipment. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the donation of surplus equipment. AND WHEREAS, the police department has determined that it is in possession of surplus equipment. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the donation of outdated tactical uniforms and equipment listed on Attachment A to the Somali Police Force. Adopted by the City Council this 10th day of May, 2016. Mayor City Administrator Attachment A Quantity Item Description 49 Old camo style shirts 37 Old camo style pants 17 Boonie hats 13 Helmet covers 7 Ballistic helmets 8 Tactical vests 10 Old style ballistic raid vests (expired) 8 Ballistic trauma plates (expired) 14 Old leather belts Total estimated value is $834.00 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution 14558 -- Transferring Board of Appeal & Equalization to the County Department: Administration LICENSE SECTION Meeting Date: 5/10/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: At the Board of Appeal and Equalization Hearing on April 20th we discussed the possibility of going to an "Open Book" system for the Appeal and Equalization process. Basically an "Open Book System" is an alternative review process that basically transfers the City's Board of Appeal and Equalization powers to the County. An open book meeting is held by the County Assessor's office to discuss property owners' questions regarding their assessments instead of the City Council. One of the benefits for the City is that it saves time in conducting the meeting and time with council members attending training. Here are the benefits for property owners of an "open book" meeting: - No appointment is needed - Property owners can verify or correct information about their property - Property owners can schedule a time for the assessor to view their property - The setting is less intimidating than a board meeting - The property owner does not need to "present" their appeal in front of friends and neighbors - Property owners can compare their values to the values of other similar homes - Questions and concerns are often resolved immediately - The process is very efficient - Property owners may appeal to the County Board of Appeal and Equalization and/or to Tax Court if not satisfied with the outcome Obviously, the one negative is that it takes the control of property values out of the hands of the City Council. BOARD ACTION REQUESTED: Approve the Resolution transferring the City of Hutchinson Local Board of Appeal and Equalization Powers to McLeod County. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14558 RESOLUTION TRANSFERRING THE CITY OF HUTCHINSON LOCAL BOARD OF APPEAL AND EQUALIZATION POWERS TO MCLEOD COUNTY WHEREAS, annually, in April, the City Council holds a local Board of Appeal and Equalization hearing for property owners wishing to appeal the market value assigned to their property; and, WHEREAS, the City Council desires to transfer those powers to McLeod County, NOW THEREFORE BE IT RESOLVED that the City of Hutchinson transfers its Local Board of Appeal and equalization powers to McLeod County. Adopted this 10th day of May, 2016. Gary T. Forcier, Mayor Attest: Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: RESOLUTION CALLING FOR A PUBLIC HEARING - TIF DISTRICT NO. 4-17 Department: EDA LICENSE SECTION Meeting Date: 5/10/2016 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Economic Development Authority is proposing that an Economic Development Tax Increment Financing District be established to help pay for a portion of the planned Hutchinson Enterprise Center, our small business incubator. A TIF District for the incubator will allow us to capture any property taxes generated by the facility in order to pay for certain qualifying project costs, such as the parking lot, site work and so forth. The first step in establishing a TIF District is for the City Council to call for a public hearing, which is being proposed for June 14, 2016. The EDA Board has reviewed this proposal and is recommending approval. A resolution to that effect from the EDA is attached for your review. If you have any questions or need additional information, please contact me anytime at 234-4223. BOARD ACTION REQUESTED: Adoption of the resolution calling for a public hearing. Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY CITY OF HUTCHINSON MCLEOD COUNTY STATE OF MINNESOTA RESOLUTION NO. 2016-03 RESOLUTION REQUESTING THE CITY COUNCIL OF THE CITY OF HUTCHINSON CALL FOR A PUBLIC HEARING ON THE MODIFICATION OF THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 4-17 (AN ECONOMIC DEVELOPMENT DISTRICT). BE IT RESOLVED, by the Board of Commissioners (the "Board") of the Hutchinson Economic Development Authority, Minnesota (the "EDA") as follows: WHEREAS, the City Council (the "Council") of the City of Hutchinson, Minnesota (the "City") established Development District No. 4 pursuant to Minnesota Statutes, Minnesota Statutes, Sections 469.124 to 469.133, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and WHEREAS, the EDA is proposing the modification of Development District No. 4 and the establishment of Tax Increment Financing District No. 4-17, pursuant to, and in accordance with, Minnesota Statutes, Sections 469.174 to 469.1794 and Sections 469.124 to 469.133, inclusive, as amended; NOW, THEREFORE BE IT RESOLVED by the Board as follows: The EDA hereby requests that the Council call for a public hearing on June 14, 2016 to consider the proposed modification to the Development Program for Development District No. 4 and the proposed adoption of the Tax Increment Financing Plan for Tax Increment Financing District No. 4- 17 (collectively, the "Program and Plan") and cause notice of said public hearing to be given as required by law. 2. The EDA directs the Executive Director to transmit copies of the Program and Plan to the Planning Commission of the City and requests the Planning Commission's written opinion indicating whether the proposed Program and Plan are in accordance with the Comprehensive Plan of the City, prior to the date of the public hearing. 3. The Executive Director of the EDA is hereby directed to submit a copy of the Program and Plan to the Council for its approval. 4. The EDA directs the Executive Director to transmit the Program and Plan to the county and the school district(s) in which Tax Increment Financing District No. 4-17 is located not later than May 13, 2016. 5. Staff and consultants are authorized and directed to take all steps necessary to prepare the Program and Plan and related documents and to undertake other actions necessary to bring the Program and Plan before the Council. Approved by the Board on April 27, 2017. Chair CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA RESOLUTION NO. 14561 RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 4-17 THEREIN AND THE ADOPTION OF A TAX INCREMENT FINANCING PLAN THEREFOR. BE IT RESOLVED by the City Council (the "Council") for the City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Public Hearing. This Council shall meet on June 14, 2016, at approximately 5:30 P.M., to hold a public hearing on the proposed adoption of a Modification to the Development Program for Development District No. 4 (the "Development Program Modification"), the proposed establishment of Tax Increment Financing District No. 4-17 ("TIF District No. 4-17"), an economic development district, and the proposed adoption of a Tax Increment Financing Plan (the "TIF Plan") therefor (the Development Program Modification and the TIF Plan are referred to collectively herein as the "Program Modification and TIF Plan"), all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.133, and Sections 469.174 to 469.1794, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and Section 2. Notice of Public Hearing, Filing of Program Modification and TIF Plan. City staff is authorized and directed to work with Ehlers & Associates, Inc., to prepare the Program Modification and TIF Plan and to forward documents to the appropriate taxing jurisdictions including McLeod County and Hutchinson Independent School District No. 423. The City Administrator is authorized and directed to cause notice of the hearing, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30, days prior to June 14, 2016, and to place a copy of the Program Modification and TIF Plan on file in the City Administrator's office at City Hall and to make such copy available for inspection by the public. Dated: May 10, 2016 Adopted: Gary Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci vof 0, a_ � Request for Board Action 79 M-W Agenda Item: Transient Merchant License - Virginia Daniel - TNT Fireworks Department: Administration LICENSE SECTION Meeting Date: 5/10/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Virginia Deal of TNT Fireworks has submitted a transient merchant license application to hold a fireworks tent sale in the Walmart parking lot from June 22, 2016, to July 5, 2016. Walmart has submitted correspondence indicating that they have no objection to this tent sale on their property. BOARD ACTION REQUESTED: Approve issuing transient merchant license to Virginia Deal of TNT Fireworks from June 22, 2016, to July 5, 2016, in Walmart parking lot. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: cuy III a) J1 I S I F CC t So Al wcv;j I 11-11d'i"sot, NAN 55350 13201587-51-51-TaN 0,20)234,4240 Citv of Hutchinsou APPLICkTION FOR PEDDLERS, SOLICITORS, AND ,TRANSIENT MERCIIANTS Application T)pe (choose one) ol ici [or 5125.01 I )a1c u I'Applicativri V Transient Merchant S125.00 s ) o f I - v i I ) I I LJ Pcdd ler S125,00 jy—n e, 7- jlc /Y S :?-0/ Ll Paradt Peddler S',0.00 Applicant Information 2" X 2" NCILITt Kcquired Name: VIRGINIA LEE DANIEL 6r4 weighu 130BLUE Driver's License Numbm -State: AL Permanent Address, 4003 HELTON DR --- FLORENCE AL 35630 WAL MART PARKING LOT 1300 HWY 15 SOUTH HUTCHINSON MN 55350 /rp Have you beell convicted of any crime, illisdelTicanor, w- violafion off miy tral'fiic vi�1atjojjs-? U ),cs 0—1," If ve's, stale the nature 2 of o&nse and punishment or penalty asses tri tllcrclitte 1 [ 7n' v/ Flrrlrlrur�un 1pphcorin,r tw. i'r k!lrrs. Snla:!hie a• �,+;1 Yr:r.fs ir;fr tlrrclrc+n 1, Page o" r Location lnlurmatitm WAL MART PARKING LOT I.€+L-c01irrrrN41m ;C'.I,l'l'f)1'()('('11pI 1'd 1p.1r'1t![i11'1 ()l-II.li'� 1300 HWY 15 SOUTH HUTCHINSON MN It Iltt applicam i5,wl tlu 13rnpCr1\ L,15I10-. 11IL• Ix•c.,p_�rtti IL. -r n-1LOSign tic Io :•1-aml11) L. pvrrllis,,ion tier I€,r o Said pro ticrlk i'rap�rt-, trll ;jplik1j]rt IProp.,n" cn+11�r rrlmr 8llsiree5s inl[)t'r111tIolI— L]escrihe rtl�trii�rls{ftp bo%cen applicant ani elrlplo"o. PERMITTING COORDINATOR IkscrNf ntlturC Of businwss ill Id dcscl lbc €1C1➢1{.} uilcrrd RETAIL SALE OF MN APPROVED FIREWORKS IhaCribc 11101100 UL BY TRUCK 55350 r r,•, lksrribe « of supply: AMERICAN PROMOTIONAL EVENTS 800-243-1189 E �,q• ti,,v i„�!r.- �r, 1: a i.'11 ua• l f rrrl:r•f 4511 HELTON DRIVE FLORENCE AL 35630 € tir++•f�,+r.r ��,r�;� 'i,rj+iYrJ i'r,n+,. l�r+,rhrr I j...... i.l �r:77i ✓lp �=+1 y!i.;r li urr� 1;�, 3r�l.•+ r'r, u,f. 1+.n,r•w ICcf�rellcr Iritilrrllaiiurl ----- -- -- I'€+urrnrlti {L[Irli'rabi in Me1.r Lni f.-,�L,ut, ] Inr r llt,r�,C1i'r rcl rtn�'s5 WAL MART STORES INC 479-273-4219 ropm ww k h: F L 10CH2.'.) 1300 TRUNK HWY 15 SOUTH PAMIDA 3225 TENTH STREET EAST HUTCHINSON MN 55350 320-864-6005 GLENCOE MN 55336 Fcrence lnful mat ii----( �11 -------- on (Ltp to tjjj'ee I I pj'4. iouz' clvl I "vilcyc N ou t4ll�4;:d %m .1LIMU .101 vil% ALBERT LEA MN 6/20/14 7/5/14 I Mk I ):II Ci 111 ki-IN BAXTER MN 6/20/14 tl, 7/ 1 5/14 C01 WORTHINGTON MN 6/20/14 7/5/14 — --- ----- ----- Checklist I lie UM' M Lj, 11cms' nced lu be completed ai id.;or at tached in order l0r 11) C app I icat i oil to ht processed Z' lee pji(j ill (1111 {chert.mpi or ucy ii-dcry Yell U ApLh�ad-ojl ci)tjlpletecj in 1111i and �jtp-2isigned!�ls -1 1k) vtilled OL11. the V11111-t!ibiWL: aXppljc.jt ion and that the aljp Jjcnl jt)jj IS EMC, C0r1-k:q:l. itnd i4CCUI'LLIC I hill'. illidt-i,,iand (I rat am jwn,Oiwho violates ani' provi ion ol1h 0 Peddlers, Subettors, wid I ra i) sient V] crc h in IN ( )rd i nan CL. No. 0-; i,]%�J.L�ofshtill (1cc pmu-hed hi a idle nut Lfxcecdmu 1,000,(Jo ol b" pli JIN 0� 2 Ill iSdCF)1V'I 11)(-)F WId Upoll Ct-)Il 11 I ill pr I som) Ic 111 for a period I I ol ex C ee d i i y, 9 () d aN. s or hoth, plus. m either pr-osecution. I ( j sC 0111% J dewed Nuti:-,- iu, Coo tic i I („1 Ul)ffoved Ll /billed IN o e'. I I Id 11 1 '� 01, 4 HUTCHINSON CITY COUNCIL ci vof 0, a_ � Request for Board Action 79 M-W Agenda Item: Food Vendor License Renewal - Rafael Jimenez Department: Administration LICENSE SECTION Meeting Date: 5/10/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Rafael Jimenez has submitted a food vendor renewal application. Mr. Jimenez operates an ice cream truck throughout the community with the business name of Chitos. Mr. Jimenez has submitted the appropriate documentation and license renewal fees. BOARD ACTION REQUESTED: Approve issuing a 2016 food vendor license to Rafael Jimenez to operate a food truck. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: cYty of 1 1 1 Hassan St. SE Hutchinson, MN 55350 Business ID: 336 Business Name: Rafael Jimenez Mail To: Rafael Jimenez 306 S. Donnelly Litchfield, MN 55355 INVOICE Invoice # Post Date 00000283 11/12/2015 License # FV 16-0001 Invoice Date 11112/2015 Due Date 12/01/2015 Amount Due 117.j $125 0 Please Return This Portion with your Payment �� f / A g/ cqo 1,5 Invoice #: License #: License Type: Application Date: Expiration Date: 00000283 FV16-0001 Food Vendor 11/12/2015 12/31/2016 Fee Items Amount Food Vendor - Vehicle $125.00 Billing/Invoice Date: Total Due: Penalties and Late Charges will be applied after: 1111212015 $125.00 12/01/2015 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 3.2% Malt Liquor License - Knights of Columbus St. Christopher Council Department: Administration LICENSE SECTION Meeting Date: 5/10/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Knights of Columbus St. Christopher Council has submitted a 3.2% Malt Liquor license application to dispense liquor at the NTPA Power Pull Nationals being held at the McLeod County Fairgrounds on June 17 & 18, 2016. The Knights of Columbus St. Christopher Council is a non-profit organization and meets the requirements for a 3.2% malt liquor license. BOARD ACTION REQUESTED: Approve issuing 3.2% malt liquor license to Knights of Columbus St. Christopher Council on June 17 & 18, 2016. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Attu pf 1 l 1 Hasson Street Southeast Hutchinson, MN 55350 (320) 587-515 flax: (320) 2344240 Short Term 3.2 Malt Liquor Fee: $j2�"0 City of Hutchinson APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALE In provisions of the City of Hutchinson Municipal Code Chapter 112 All applications must be received at least 10 days before City Council Meeting in order to be considered licant Information KNIGHTS OF COLUMBUS ST. CHRISTOPHER COUNCIL Business/Organization Name 1802 [FES A VE N BusinesslOrganization Address NONPROFIT Bus 320-864-6773 Phone Number GLENCOE MN 55336 City State zip JAMES CROSS 320-864-6773 Applicant Name Phone Number 1802 IVES A VE N GLENCOE MN 55336 Applicant Address City State Zi Officers)/Owner(s) of the Organization/Business (E necessa , list additional names on separate sheet GREG TROSKA GRAND KNIGHT Name Title ,TAMES CROSS FINANCIAL SECRETARY Name Title BRIAN THALMANN TRUSTEE Name Title 3.2 Malt Liquor Sales Information GRANDSTAND, McLEOD COUNTYFAIR GROUNDS NTPA Power Pull Nationals, June 17-18, 2016 Location of Sales Date(s) of Sales 840 CENTURY AVE. SW HUTCHINSON, MN 55350 RANDY STARKE Address Contact Person Checklist The following items need to be completed and/or attached in order for the application to be processed: Certificate of Liability (city premises): El yes ❑ no Application fee paid in full (check or money order): El yes © no Application cam leted in full and signed by applicant: ❑D yes ❑ no The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON" those certain premises in the City of Hutchinson described above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted. That no manufacturer of such non -intoxicating malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. City of Htuchinson Application for Short Term 3.2 Mail Liquor License — do -Sale Page 2 of 2 That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and hereby agrees to observe and obey the same. Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. I declare that the information 1 have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Signature of authorized applicant gtZ-7/Ilo ate Police Chief Recommendation approved ❑ denied Notes. -- \ Police ChieJ Signature Date HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approval of Improvement Projec Change Orders - L1 P16-01 & L3P16-03 Department: PW/Eng LICENSE SECTION Meeting Date: 2/9/2016 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders and/or Supplemental Agreements are proposed as noted: o Change Order No. 2 — Letting No. 1 /Project No. 16-01 — 2016 Pavement Management Program This Change Order addresses additional paving to facilitate use of private property for staging and stockpiling area for duration of the project. This Change Order does not affect the Final Completion Date. This Change Order does increase the original contract amount by $7,872.50. o Change Order No. 1 — Letting No. 3/Project No. 16-03 — 2016 Street Seal Coating This Change Order addresses addition seal coating. Due to very beneficial unit bid prices and the availability of designated City funding, City staff has identified the opportunity to increase the scope of this project. This Change Order does not affect the Final Completion Date. This Change Order does increase the original contract amount by $58,151.82. BOARD ACTION REQUESTED: Approval of Change Order Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: _3P16-03 STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER City/County of City of Hutchinson 7/10/2016 Change Order No. 2 Page 1 of 1 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. I NA NA 1_11`16-01 L1P16-01 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Wm Mueller & sons Inc $3.50 2016 Pavement Management Program TOTAL CHANGE ORDER AMOUNT 831 Park Ave, P 0 box 247 GAL $4.50 20 $7,872.50 Hamburg MN 55339 SQ YD $9.20 In accordance with the terms ofthis Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addressed additional paving to facilitate use of private property for staging and stockpiling area for duration ofthe project. This additional work does not affect the Substantial Completion Date or the Final Completion Date. This Change Order results in an increase to the Contract in the amount of $7,872.50. COST BREAKDOWN Item No. I Item Unit Unit Price Quantity Amount FUNDING CATEGORY NO. 001 2112.604 SUBGRADE /BASE PREPARATION SQ YD $3.50 283 $990.50 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $4.50 20 $90.00 2360.503 TYPE SPWEA240CWEARING COURSE MIXTURE -STREET (11/2") SQ YD $9.20 283 $2,603.60 2360.503 TYPE SPNWB230C NON -WEARING COU RSEMIXTURE- STREET (21/2") SQ YD $14.80 283 $4,188.40 Funding Category No. 001 Total: 869 $7,872.50 Change Order No. 2 Total: 1 869 $7,872.50 * Funding category is required for federal projects. Due to this change the Contract Time: a. [ ] Is Increased by Working Days [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days [ ] Is Decreased by Calendar Days b. [ X ] Is Not Changed c. [ ] May be revised if work affected the controlling operation. pproved by Project Engineer: Kent Exner Approved by Contractor: Wm Mueller & Sons Inc gned Signed ate: 05/10/2016 Phone: Date: Phone: pproved by Hutchinson City Council 05/10/2016. gned Signed Mayor, Gary Forcier City Administrator, Matt Jaunich ate: 05/10/2016 Date: 05/10/2016 Orig. Contract Amt $2,413,998.03 Change Orders: $7,872.50 Completion Date: 06/14/2017 _3P16-03 STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER City/County of City of Hutchinson 7/10/2016 1 Change Order No. 1 Page 1 of 1 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. I NA NA L3 P 16-03 L3 P 16-03 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Pearson Bros., Inc - MONTREAL ST SE FROM AIRPORT RD SE TO DENVER AVE SE 2016 Street Seal Coating - Various Locations TOTAL CHANGE ORDER AMOUNT 11079 Lamont Ave NE $17,290.02 SEAL COATING striping.) - DENVER AVE SW FROM MARKET ST SW TO HWY 15 S (City responsible for $58,151.82 Hanover MN 55341 7780 $10,736.40 In accordance with the terms ofthis Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses addition seal coating. Due to very beneficial unit bid prices and the availability of designated City funding, City staff has identified th( opportunity to increase the scope of this project. This additional work does not affect the Substantial Completion Date or the Final Completion Date. This Change Order results in an increase to the Contract in the amount of $58,151.82 COST BREAKDOWN Item No. I Item Unit Unit Price Quantity Amount FUNDING CATEGORY NO. 001 SEAL COATING - MONTREAL ST SE FROM AIRPORT RD SE TO DENVER AVE SE SQ YD $1.38 12,529 $17,290.02 SEAL COATING striping.) - DENVER AVE SW FROM MARKET ST SW TO HWY 15 S (City responsible for SQ YD $1.38 7780 $10,736.40 SEAL COATING for striping) - DENVER AVE SE FROM HWY 15 S TO MONTREAL ST SE DEAD END City -responsible SQ YD $1.38 3823 $5,275.74 SEAL COATING - 8TH AVE SW FROM LAKEWOOD DR SW TO ROBERTS ST SW SQ YD $1.38 1546 $2,133.48 SEAL COATING - ROBERTS ST SW FROM SOUTH GRADE RD SW TO 8TH AVE SW SQ YD $1.38 3034 $4,186.92 SEAL COATING - ALASKA CT NW FROM CAROLINA AVE NW TO CUL-DE-SAC SQ YD $1.38 993 $1,370.34 SEAL COATING - CAROLINA AVE NW FROM ALASKA CT NW TO CALIFORNIA ST NW SQ YD $1.38 1068 $1,473.84 SEAL COATING - LEA AVE SW FROM ALAN ST SW TO LARSON ST SW SQ YD $1.38 2270 $3,132.60 SEAL COATING - KAY ST SW FROM ROBERTS RD SW TO LEA AVE SW SQ YD $1.38 1732 $2,390.16 SEAL COATING - ALAN ST SW FROM ROBERTS RD SW TO SCHOOL RD SW SQ YD $1.38 4812 $6,640.56 SEAL COATING - CIRCLE DR SW FROM ALAN ST SW TO CUL-DE-SAC SQ YD $1.38 2552 $3,521.76 Funding Category No. 001 Total: 42,139 $58,151.82 Change Order No. 1 Total: 1 42,139 $58,151.82 * Funding category is required for federal projects. Due to this change the Contract Time: a. [ ] Is Increased by Working Days [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days [ ] Is Decreased by Calendar Days b. [ X ] Is Not Changed c. [ ] May be revised if work affected the controlling operation. pproved by Project Engineer: Kent Exner Approved by Contractor: Pearson Bros., Inc gned Signed ate: 05/10/2016 Phone: Date: Phone: pproved by Hutchinson City Council 05/10/2016. gned Signed Mayor, Gary Forcier City Administrator, Matt Jaunich ate: 05/10/2016 Date: 05/10/2016 Orig. Contract Amt $169,887.66 Change Orders: $58,151.82 Completion Date: 08/12/2016 EIF N UTCFI I MME CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3/PROJECT NO. 16-03 - 2016 SEAL COAT PROJECT BID OPENING: 03/30/2016 AT 11:00 AM ENGINEER'S ESTIMATE $244,000.00 COMPLETION DATE: 08/12/2016 Pearson Bros, Inc Asphalt Surface Technologies Corp. Caldwell Asphalt Co Inc Jack Pearson Dale Strandberg Keith Rende } 11079 Lamont Ave NE P O Box 1025 24060 175th St NE 0 H Hanover MN 55341 St Cloud MN 56302 Hawick MN 56273 M w ITEM DESCRIPTION Z Z 763391-6622 320363-8500 320-243-4023 F( missy@pearsonbrosinc.com astechdale@hotmail.com caldwellasphalt@hotmaill.com _ M BID PRICE BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL $169,887.66 $193,277.99 $227,747.94 1 SEAL COATING SY 123,107.0 $1.38 $169,887.66 $1.57 $193,277.99 $1.850 $227,747.94 TOTAL LETTING NO. 3/PROJECT NO. 16-03 $169,887.661 $193,277.99 $227,747.94 Pagel of 1 CHECK REGISTER A - FOR CITY OF HUTCHINSON CHECK DATE FROM 04/27/2016 - 05/10/2016 Check Date Check Vendor Name Description Amount 04/29/2016 190786 WILSON, DAVID & MARTHA MHFA FIX -UP FUND LOAN (HRA) 14,938.31 05/10/2016 190787 A.M. LEONARD INC FORESTRY TARP BULLDOG 88.18 05/10/2016 190788 ABDO EICK & MEYERS FINANCIAL AUDIT SERVICES PERFORMED TO DATE 27,000.00 05/10/2016 190789 ABSOLUTE LOGISTICS LLC LOAD -BLOOMERS GARDEN CENTER GRAND RAPIDS 3,625.00 05/10/2016 190790 ACE HARDWARE SINGLE SIDED KEY 897.70 05/10/2016 190791 AFG TRANSPORTATION FUNDING LLC LOAD- FRATTALONES MINNETONKA 1,475.00 05/10/2016 190792 AG SYSTEMS PUMP A 156.00 05/10/2016 190793 ALEXANDRIA TECHNICAL COLLEGE POLICE TRAINING - B.ERLANDSON 75.00 05/10/2016 190794 ALLIANCE FOR INNOVATION CONFERENCE REGISTRATION -JAUNICH & LOFDAHL 800.00 05/10/2016 190795 AMERIPRIDE SERVICES TOWEL, MOP, MAT 89.53 05/10/2016 190796 ANIMAL CARE EQUIPMENT & SERVICES SUPER TALON 35 GRAM CO2 CARTRIDE, CARDBO 134.71 05/10/2016 190797 ARCTIC GLACIER USA INC. ICE 306.43 05/10/2016 190798 ARNESON DISTRIBUTING CO APRIL PURCH 742.50 05/10/2016 190799 ARTISAN BEER COMPANY APRIL PURCH 1,125.25 05/10/2016 190800 ASSURANT EMPLOYEE BENEFITS MARCH & APRIL DENTAL CLAIMS 22,318.05 05/10/2016 190801 AUTO VALUE - GLENCOE SHOP PART- HY16-16 52.98 05/10/2016 190802 AUTOMATIC SYSTEMS CO MONTHLY SERVICE AGREEMENT 4,000.00 05/10/2016 190803 B & C PLUMBING & HEATING INC SPRING SERVICE CONTRACT, REPLACED BELTS 1,160.09 05/10/2016 190804 BASF CORPORATION MULCH MAGIC RUBY RED, DARK WALNUT 15,624.00 05/10/2016 190805 BEACON ATHLETICS DOUBLE PLAY RAKE J.MCRAITH 150.80 05/10/2016 190806 BEFORT, STEPHEN F ARBITRATION FEES -POLICE UNION NEGOTIATIONS 1,836.18 05/10/2016 190807 BELLBOY CORP APRIL PURCH 2,048.34 05/10/2016 190808 BERNICK'S MISC BEVERAGES 477.36 05/10/2016 190809 BETTENHAUSEN, KATIE REFUND FOR BASEBALL FEES 90.00 05/10/2016 190810 BIENIEK ABATEMENT SERVICES WRAP N CUT PIPE FITTINGS- EXPOSE ALL PIP 1,500.00 05/10/2016 190811 BOETTCHER, JENNIFER ENERGY TREE -INSUFFICIENT SITE 15.00 05/10/2016 190812 BREAKTHRU BEVERAGE APRIL PURCH 19,289.35 05/10/2016 190813 BUSHMAN, RAQUEL SOFTBALL EQUIP, CONCESSIONS PRODUCT, WRI 842.16 05/10/2016 190814 BUSINESSWARE SOLUTIONS APR COST PER PRINT 1,698.36 05/10/2016 190815 C & L DISTRIBUTING APRIL PURCH 49,554.45 05/10/2016 190816 CARLOS CREEK WINERY APRIL PURCH 756.00 05/10/2016 190817 CENTRAL HYDRAULICS FEMALE JIC 37 SWIVEL 12.32 05/10/2016 190818 CENTRAL MCGOWAN WHEEL- MAINT 60.56 05/10/2016 190819 CES IMAGING 36"X150'2" OCRE 24LB WATER RESISTANT INJ 75.68 05/10/2016 190820 CITICARGO & STORAGE CONTAINER 2,000.00 05/10/2016 190821 CIVIL AIR PATROL MAGAZINE ADVERISERS & SUPPORTERS OF THE CIVIL AIR 295.00 05/10/2016 190822 COMDATA CORPORATION MISC PURCH 563.82 05/10/2016 190823 CORNER POST EROSION CONTROL HYDRO SEEDING FRONT OF HATS BUILDING 858.25 05/10/2016 190824 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGE- 2006 FORD FREESTAR SE 21.10 05/10/2016 190825 CROW RIVER PRESS INC LETTERHEAD PAPER 398.14 05/10/2016 190827 CZECH, RANDY MDH CLASS RENEWAL 23.00 05/10/2016 190828 DALE A. ZORMAN TRUCKING SERVICE INC CREEKSIDE HAULING - DULUTH & HERMANTOWN 3,550.00 05/10/2016 190829 DAVE GRIEP CLEANING CLEAN WINDOWS - LIQUOR STORE 45.00 05/10/2016 190830 DROP -N -GO SHIPPING INC COPIES AND LABELS -J. JOHNSON 47.59 05/10/2016 190831 DUNDEE FLOWERS FOR FORMER COUNCIL MEMBER FUNER 80.96 05/10/2016 190832 DYNA SYSTEMS CRYOBIT WITH FLATS, LINK -LUBE CHAIN 209.63 05/10/2016 190833 E2 ELECTRICAL SERVICES INC REPAIR BOILER CONTROL CIRCUIT 1,221.06 05/10/2016 190834 FARM -RITE EQUIPMENT 24" BIT, CARBIDE TOOTH 799.69 05/10/2016 190835 FASTENAL COMPANY VMF BACKSTOP -SPRING HOOK 562.22 05/10/2016 190836 FIRE SAFETY USA INC STYLUS PRO PEN LIGHT 1,028.50 05/10/2016 190837 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE 228.00 05/10/2016 190838 FISHER SCIENTIFIC ORION AMMONIA ELECT 977.23 05/10/2016 190839 FLAGSHIP RECREATION LLC 32 GALLON STL TRASH RECEPTACLES, FLAT CO 9,135.00 05/10/2016 190840 FOSTER'S INC. SPRING MARKET 2017 3,040.00 05/10/2016 190841 G & K SERVICES COVERALLS 150.53 05/10/2016 190842 GALLS LLC US PEACEKEEPER RAPID DEPLOYMENT PACK 56.64 05/10/2016 190843 GARICK CORPORATION BAG FILM - CREEKSIDE 7,675.82 05/10/2016 190844 GAVIN WINTERS TWISS THIEMANN & LONG FLAT FEE LEGAL SERVICES FOR MARCH 3,200.00 05/10/2016 190845 GEB ELECTRICAL INC WIRE 480V CHGER 870.75 05/10/2016 190846 GIFFERSON, TOM PARKING/ KILIAN SETTLEMENT CONFERENCE 448.75 05/10/2016 190847 GLACIAL RIDGE WINERY APRIL PURCH 134.04 CHECK REGISTER A - FOR CITY OF HUTCHINSON CHECK DATE FROM 04/27/2016 - 05/10/2016 Check Date Check Vendor Name Description Amount 05/10/2016 190848 GRAINGER 3M 6000 SERIES, CHEMICAL CARTRIDGE, CROS 194.90 05/10/2016 190849 H. MULLER TRUCKING INC LOAD- MOOSE LAKE MN 1,000.00 05/10/2016 190850 HACH COMPANY SAMPLE CELL, SODIUM CHLORIDE, DPD 1,473.88 05/10/2016 190851 HAGER JEWELRY INC. PLASTIC NAME PLATE, ENGRAVING -JJ VERHEY 20.50 05/10/2016 190852 HART'S AUTO SUPPLY CAPRICE FRT & REAR ROTOR 354.00 05/10/2016 190853 HAWKINS INC CHEMICALS FOR WATER PLANT 2,697.04 05/10/2016 190854 HCVN-TV CABLE TV FRAN FEES -4TH QTR 2015 & 1ST QTR 2016 49,254.27 05/10/2016 190855 HENNEPIN COUNTY COURT ADMIN BAIL- CIARA BEDEAUX 78.00 05/10/2016 190856 HILLYARD/HUTCHINSON TOWEL, URINAL SCREEN 96.25 05/10/2016 190857 HJERPE CONTRACTING EMERGENCY REPAIR OF LEAKING VALVE- CHICA 2,376.50 05/10/2016 190858 HOHENSTEINS INC APRIL PURCH 323.00 05/10/2016 190859 HRA PROCESSING FEE- WILSON, DAVID & MARTHA 400.00 05/10/2016 190860 HUTCH CAFE EDA MEETING LUNCH 224.97 05/10/2016 190861 HUTCHINSON AREA HEALTH CARE MAY CAM & SA - EVENT CENTER 2,396.58 05/10/2016 190862 HUTCHINSON LEADER ADVERTISING 165.00 05/10/2016 190863 HUTCHINSON WHOLESALE HI PWR II IND V- BELT 126.78 05/10/2016 190864 HUTCHINSON, CITY OF REPLENISH CITY CENTER ATM 5,000.00 05/10/2016 190865 HYDRO KLEAN HIGH PRESSURE JETTER, INTRUDER CUTTER & 2,775.00 05/10/2016 190866 INDIAN ISLAND WINERY APRIL PURCH 215.04 05/10/2016 190867 JJ TAYLOR DIST OF MN APRIL PURCH 7,282.46 05/10/2016 190868 JOHNSON BROTHERS LIQUOR CO. APRIL PURCH 17,249.76 05/10/2016 190869 JOHNSTONE SUPPLY UNIT HEATER - CIVIC ARENA 2,032.42 05/10/2016 190870 JOURNAL COMMUNICATIONS COLOR FULL PAGE PREMIUM 5,595.00 05/10/2016 190871 JUUL CONTRACTING CO EMERGENCY REPAIR- LEAKING VALVE 4,799.99 05/10/2016 190872 KEEPRS INC 12 GU SUPER SOCK BEANBAG, 12 GUAGE DOOR 410.40 05/10/2016 190873 KINNEY & LANGE DRF PREPARE & EFILE RENEWAL APPLICATIONH 1,122.00 05/10/2016 190874 KRUGGEL, BETHANY CLASS CANCELLED DUE TO LOW ENROLLMENT 20.00 05/10/2016 190875 L & P SUPPLY CO JD MOWER AT VMF-ROUND BELT 78.85 05/10/2016 190876 LEIDER, THERESA TRAINING IN ST PAUL 119.13 05/10/2016 190877 LOCHER BROTHERS INC APRIL PURCH 26,005.20 05/10/2016 190878 M -K GRAPHICS AP CHECK SUPPLY ORDER 700.82 05/10/2016 190879 M -R SIGN 2 WAY, STOP AHEAD SYMBOL 94.55 05/10/2016 190880 MAIN STREET SPORTS BAR EDA MEETING LUNCH 4/20/16 53.69 05/10/2016 190881 MATTHEW BENDER & CO. INC DUNNELL MN DIGEST FULL SET 1,613.94 05/10/2016 190882 MCLEOD COUNTY COURT ADMINISTRATOR BAIL- G SMITH 1,000.00 05/10/2016 190883 MCLEOD COUNTY COURT ADMINISTRATOR BAIL -J. SMITH 200.00 05/10/2016 190884 MCLEOD COUNTY RECORDER JEFF HAAG RELEASE, LTC PROPERTIES, BEAR 323.65 05/10/2016 190885 MCLEOD COUNTY SOLID WASTE MANAGEMEN TELEVISION (2) RECYCLE 20.00 05/10/2016 190886 MENARDS HUTCHINSON CINCH DR SEAL BTM BROWN 220.99 05/10/2016 190887 MESSERLI & KRAMER WAGE GARNISHMENT 10.71 05/10/2016 190888 MIDWEST PLAYSCAPES INC. BELT SEATS 406.00 05/10/2016 190889 MINNEAPOLIS, CITY OF APS TRANSACTION FEES- MARCH 70.20 05/10/2016 190890 MINNESOTA RURAL WATER ASSN MEMBERSHIP 6/2016-6/2017 250.00 05/10/2016 190891 MINNESOTA STATE HORTICULTURAL SOCIE FULL PAGE AD- MAY/JUNE NORTHERN GARDENER 1,049.00 05/10/2016 190892 MINNESOTA VALLEY TESTING LAB NITROGEN, AMMONIA 1,142.40 05/10/2016 190893 MMC AUTO AIR VENT LEAKING IN BLDG 10 938.99 05/10/2016 190894 MPCA WATER PERMIT ANNUAL FEES 400.00 05/10/2016 190895 NEW FRANCE WINE APRIL PURCH 1,235.00 05/10/2016 190896 NILES, JIM MMBA CONFERENCE 188.54 05/10/2016 190897 NORTH CENTRAL LABORATORIES BUFFER SOLUTION 177.73 05/10/2016 190898 NORTHERN BUSINESS PRODUCTS STAPLE REMOVER, PLATES, CUPS 86.94 05/10/2016 190899 NORTHERN STATES SUPPLY INC 14 BLADE 66T CUTTER B&D 159.95 05/10/2016 190900 NU -TELECOM MAY PHONE SERVICE 4,151.83 05/10/2016 190901 O'REILLY AUTO PARTS PULLER KIT 24.99 05/10/2016 190902 OFFICE DEPOT PAPER 129.95 05/10/2016 190903 OFFICE OF MN IT SERVICES MAR SERVICE 101.42 05/10/2016 190904 PAULSON, JOHN ENERGY STAR CHALLENGE, MECA WORKSHOP, IN 438.29 05/10/2016 190905 PAUSTIS WINE COMPANY APRIL PURCH 4,239.04 05/10/2016 190906 PHILIPS HEALTHCARE HSI ADULT SMART PADS CARTRIDGE 87.10 05/10/2016 190907 PHILLIPS WINE & SPIRITS APRIL PURCH 14,984.62 05/10/2016 190908 PIONEER MANUFACTURING CO SPRING ORDER, BRITE STRIPE WHITE 1,305.00 CHECK REGISTER A - FOR CITY OF HUTCHINSON CHECK DATE FROM 04/27/2016 - 05/10/2016 Check Date Check Vendor Name Description Amount 05/10/2016 190909 POINT EMBLEMS CROW RIVER SWAT PATCH WITH VELCRO BACK 370.00 05/10/2016 190910 POSITIVE ID INC ID CARD-JJ VERHEY 19.40 05/10/2016 190911 POSTMASTER MAY POSTAGE 1,700.00 05/10/2016 190912 RJ LTRANSFER FREIGHT 3/16-4/13/16 1,848.05 05/10/2016 190913 RDO EQUIPMENT CO. JD LOADER GPS 600.00 05/10/2016 190914 RED BULL DISTRIBUTION COMPANY RED BULL INVENTORY 72.00 05/10/2016 190915 REINER ENTERPRISES INC CREEKSIDE HAULING 4/8-4/20/16 15,172.40 05/10/2016 190916 RIVERLAND COMMUNITY COLLEGE FIRE TRAINING D.SARGENT & J.STURGES 240.00 05/10/2016 190917 ROYALTIRE AIRPORT- LRW25 15X6 RIB 95.01 05/10/2016 190918 RUNNING'SSUPPLY CHAINSAW LOCKS, GATOR-NOZZLE, CAMPGROUND 194.73 05/10/2016 190919 RYAN COMPANIES STORM DRAINAGE REIMB ON 645 EDMONTON AVE 693.00 05/10/2016 190920 SALTMAN LLC SALT 118.00 05/10/2016 190921 SAM'S TIRE SERVICE TRUCK SERVICE CALL- REPAIRED THE RR TIRE 206.75 05/10/2016 190922 SCHOOL DIST # 423 MARCH ACTIVITIES 4,752.63 05/10/2016 190923 SCHULTE, JOSH DRINKING WATER FOR FIRE CALLS & TRAINING 53.64 05/10/2016 190924 SCR-CENTRAL RTU NOT HEATING - LIQUOR STORE 514.00 05/10/2016 190925 SEH HUTCH 2015 ANTENNA PROJECT 3,692.88 05/10/2016 190926 SEPPELT, MILES MTG WITH PROSPECT COMPANY, STAMPS, OTHER 235.99 05/10/2016 190927 SERVICEMASTER PROPRIETY FLOOR SEALER/COATING- MED SHEE 2,000.00 05/10/2016 190928 SHELLENBARGER, VIRGENE CONFERNCE MMBA 124.20 05/10/2016 190929 SOIL CONTROL LAB FINISHED COMPOST TESTING 698.00 05/10/2016 190930 SOLIE, ARLEN ENERGYTREE- OVERPAID 15.00 05/10/2016 190931 SOUTHERN WINE & SPIRITS OF MN APRIL PURCH 17,098.18 05/10/2016 190932 SPARTAN STAFFING CREEKSIDE STAFFING WK ENDING 4/17/16 4,409.33 05/10/2016 190933 STAPLES ADVANTAGE FOLDERS TT PKT 1,311.77 05/10/2016 190934 STEPP MFG CO INC LATCH SOUTHCO, SPOOL VALVE FOR HYD VALVE 367.17 05/10/2016 190935 STRATEGIC EQUIPMENT AND SUPPLY BAG LIQUOR PINT, QUART, BAGS, CAN OPENER 304.04 05/10/2016 190936 STREICH TRUCKING HAUL 4/21 1,590.00 05/10/2016 190937 SUBWAY WEST FOOD FOR STAFF PERFORMING PRESCRIBED BUR 73.75 05/10/2016 190938 TASC June 2016 Flex Adm. Fees 104.80 05/10/2016 190939 TEK MECHANICAL ROBERTS RESTROOM PARTS- URINAL REPAIR KI 206.67 05/10/2016 190940 TESSMAN COMPANY PARKS FIELDS- LIQUID FERTILIZER 725.32 05/10/2016 190941 THOMSON REUTERS-WEST LEGAL SUPPLY SERVICES 161.00 05/10/2016 190942 TITAN MACHINERY 500 HR SERVICE, AIR FILTER, ELEMENT, ENG 1,227.75 05/10/2016 190943 TKO WINES APRIL PURCH 860.00 05/10/2016 190944 TRIMBO, DAVID DEEP SCRUB- PD & INVESTIGATION BLDG 540.00 05/10/2016 190945 TRIPLE G COMPANIES FINAL CONCRETE WORK - VMF Concessions area 3,830.00 05/10/2016 190946 TUPPER, GINA BASEBALL REFUND DUE TO INJURY 260.00 05/10/2016 190947 TWO WAY COMMUNICATIONS INC FIRE VEHICLE SUPPLIES 129.95 05/10/2016 190948 UNIVERSAL ATHLETIC SERVICE INC PARK ELEM COURTS-CHAMPION TENNS NET 2.8M 273.00 05/10/2016 190949 UNIVERSITY OF MINNESOTA RETAILTRADE ANALYSIS 4/8/16- EDA 100.00 05/10/2016 190950 URBAN SPRITE MEDIA :15 RADIO SPOTS INSIDE GARDEN BITE WITH 750.00 05/10/2016 190951 US BANK EQUIPMENT FINANCE CONTRACT ALLOWANCE 4/20-5/20/16 403.47 05/10/2016 190952 USA BLUE BOOK STREAM/FOG NOZZLE 165.43 05/10/2016 190953 VERHEY, JJ SAFETY FOOTWEAR 154.99 05/10/2016 190954 VERIZON WIRELESS MAR 24 - APRIL 23 2016 PHONE SERVICES 3,004.41 05/10/2016 190955 VERTECH SOLUTIONS & SERVICES RENTAL AC A4 DISHMACHINE 69.95 05/10/2016 190956 VIKING BEER APRIL PURCH 12,494.97 05/10/2016 190957 VIKING COCA COLA MISC BEVERAGES 367.50 05/10/2016 190958 VINOCOPIA INC APRIL PURCH 1,419.17 05/10/2016 190959 VIVID IMAGE ANNUAL SAFE & SOUND HOSTING & UPGRADE PL 720.00 05/10/2016 190960 WASTE MANAGEMENT OF WI-MN 4/1-4/15 REFUSE DISPOSAL FEES 4,619.96 05/10/2016 190961 WINE COMPANY, THE MAY PURCH 1,123.10 05/10/2016 190962 WINE MERCHANTS INC APRIL PURCH 878.75 GRAND TOTAL I I 1 473,488.38 CHECK REGISTER B - FOR CITY OF HUTCHINSON CHECK DATE FROM 04/27/2016 - 05/10/2016 Check Date Check Vendor Name Description Amount 05/10/2016 190826 CROW RIVER SIGNS ENERGY STAR CHALLENGE-BANNER 81.00 GRAND TOTAL 1 81.00 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Minnesota Council of Airports Award - Intermediate Airport Department: PW/Engineering LICENSE SECTION Meeting Date: 5/10/2016 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: At the annual Minnesota Council of Airports conference, Hutchinson Airport was awarded project of the year for intermediate airports in Minnesota. Since it wasn't possible for Airport Commission or City Council members to be on hand for the awards presentation, this will be an opportunity to talk about the project and acknowledge the award publicly. Justin Zylstra of Duininck, Inc., the project contractor, and Silas Parmar of Bolton-Menk, Inc., project engineer, will be on hand. These two gentlemen played key roles in delivering a project that was able to rehabilitate the runway, taxiways and apron in a two-month time frame and in a manner that allowed traffic for the agricultural operations season. This project, like all other City projects, was a long time in the making, required the cooperation of a number of people, relied upon talented professionals, and some good luck (particularly in the weather department). This is an opportunity to publicly thank Duininck, Inc. and Bolton-Menk, Inc. for their hard work in delivering a project that made marked safety improvements at the airport and will serve the City for many years. BOARD ACTION REQUESTED: No action required Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Project Hutchinson 15/33, Taxiway, and Apron Reconstruction Engineer Bolton-Menk, Inc. Contractor Duininck, Inc. Project Cost $2.2 million Awards Minnesota Council of Airports (MCOA) - 2016 Project of the Year Project Elements Construction of the project was split into two phases Phase 1 The initial phase rehabilitated most of Taxiway A and the entire Apron, with Runway 15/33 remaining open Phase 2 For the second phase, the entire Airport was closed for four weeks to rehabilitate Runway 15/33 and the remaining half of Taxiway A Utilizing full -depth reclamation greatly reduced construction time for the project, allowing construction to be completed in less than two months. Full -depth reclamation allowed the City to include the runway, taxiway and apron in the project. MCOA Proiect of the Year Award The Hutchinson Municipal Airport — Butler Field Runway 15/33, Taxiway, and Apron Reclamation Project was selected by the Minnesota Council of Airports for the MCOA Project of the Year — Intermediate Airport Award on April 21, 2016 at the Minnesota Council of Airports Awards Banquet held in Brainerd, MN. Runway 15/33, Taxiway A, and the Apron were originally construction in 1994, using sawed and sealed joints at regular intervals. The pavements had begun to develop severe distress including: longitudinal and transverse cracking, raveling, rutting, swelling, and patching. The joints had begun to settle resulting in a bumpy surface, not the safest for aircraft. The pavement section consisted of four inches of bituminous pavement on six inches of aggregate base on 20 inches of sand subbase. Many previous projects had been undertaken over the years to address the cracks. Longitudinal cracks needed to be filled so aircraft tail wheels did not fall into the ruts. Transverse cracks had begun to cup significantly and while the prior projects had improved the ride and safety of the runway and taxiway, it was determined following a pavement management inspection that the pavements were candidates for major rehabilitation or reconstruction to maintain safety. In conversations with the MnDOT Office of Aeronautics and FAA, State Apportionment funding would made available to the City of Hutchinson to complete major rehabilitation work on the pavements. Full reconstruction of the Runway, Taxiway, and Apron were initially discussed. Due to the limitations of available State Apportionment and Federal Non -Primary Entitlement funding, full reconstruction of all pavements as part of one project would not be possible. To maximize available State Apportionment and Federal Non -Primary Entitlement funding, a proposal was made to reclaim the existing bituminous and underlying aggregate base as base course, and pave four inches of new bituminous over the top. This process is commonly known as Full -Depth Reclamation (FDR). The City of Hutchinson successfully utilizes the process of full -depth reclamation (FDR) of pavements within the City, which allows the City to rehabilitate more streets each year Utilizing FDR for rehabilitation of the Runway, Taxiway, and Apron made the project possible in one year, given available funding for this project. In order to utilize this construction method, a Modification to Airport Improvement Program Standards (MTS) was required. The modification was approved by the FAA to substitute a reclaimed bituminous and aggregate base for virgin aggregate base. The MTS detailed the process of FDR and how the pavement life would still meet minimum FAA standards. A specification based on this type of construction was also required, submitted for review, and approved. Construction on the project began in August, 2015 and will be completed by the end of October. The total cost of the project was $2.2 million; substantially less than the cost of full reconstruction that was initially proposed. Pilots began complimenting the City of the vastly improved ride quality of the Runway immediately upon opening to traffic. The safety of aircraft operating at the Airport improved dramatically upon completion of this project. Minnesota Council of Airports Project of the year — Intermediate Airport Project history • Conversations regarding this project began in 2013. • Initial thought was to continue doing crack treatment projects. • Pavement management inspection revealed rehabilitation was needed. • FAA & MnDOT offered State Apportionment and Entitlement money. Project • Project Runway 15/33, Taxiway, Apron • Partners Federal Aviation Administration MN Dept of Transportation • Engineer Bolton-Menk, Inc. • Contractor Duininck, Inc. • Project Cost $2.2 million Project history • Available funds from FAA/MnDOT weren't adequate for total reconstruction of all pavement. • Talked about only doing the runway. • Talked about doing full -depth reclamation to allow more pavement to be replaced. • Requested a modification to standards from FAA. 5/2/2016 it Project history • Modification to standards was reviewed and approved by FAA. • 2014 Federal Grant for design of the project. • 2015 Federal Grant for construction of the project. • Bids opened May 6, 2015. • Submitted to FAA/MnDOT for final approval of the project. Project Construction • Runway was opened on October 30. • Duininck, Inc. worked to allow for agricultural operations to continue. • Operations for Phase 2 were optimized, which allowed completion within a month. 5/2/2016 Project Construction • Worked with Duininck, Inc. on changing phasing of the project to allow agricultural operations to continue. • Phase 1. Apron and majority of taxiway. Work began August 24, 2015. • Phase 2. Runway, remainder of taxiway, cross- over taxiways. Work began September 28. Thank you! • Airport Commission • City Council • Federal Aviation Administration • MnDOT Aeronautics • Bolton-Menk, Inc. • Duininck, Inc. • Airport users for their patience 2 Minnesota Council of Airports Project of the year — Intermediate Airport Project Project Runway 15/33, Taxiway, Apron Partners Federal Aviation Administration MN Dept of Transportation Engineer Bolton-Menk, Inc. Contractor Duininck, Inc. Project Cost $2.2 million Project history • Conversations regarding this project began in 2013. • Initial thought was to continue doing crack treatment projects. • Pavement management inspection revealed rehabilitation was needed. • FAA & MnDOT offered State Apportionment and Entitlement money. Project history • Available funds from FAA/MnDOT weren't adequate for total reconstruction of all pavement. • Talked about only doing the runway. • Talked about doing full -depth reclamation to allow more pavement to be replaced. • Requested a modification to standards from FAA. Project history • Modification to standards was reviewed and approved by FAA. • 2014 Federal Grant for design of the project. • 2015 Federal Grant for construction of the project. • Bids opened May 6, 2015. • Submitted to FAA/MnDOT for final approval of the project. Project Construction • Worked with Duininck,, Inc. on changing phasing of the project to allow agricultural operations to continue. • Phase 1. Apron and majority of taxiway. Work began August 24, 2015. • Phase 2. Runway, remainder of taxiway, cross- over taxiways. Work began September 28. Project Construction • Runway was opened on October 30. • Duininck,, Inc. worked to allow for agricultural operations to continue. • Operations for Phase 2 were optimized, which allowed completion within a month. Thank you! • Airport Commission • City Council • Federal Aviation Administration • MnDOT Aeronautics • Bolton-Menk,, Inc. • Duininck,, Inc. • Airport users for their patience HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Discussion of 2015 City Energy Usage and Conservation Efforts Department: Public Works LICENSE SECTION Meeting Date: 5/10/2016 Application Complete N/A Contact: Kent Exner/John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff will provide a brief overview of the recently compiled 2015 energy usage data relative to specific City departments and ongoing energy conservation efforts. Please see the attached information. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 2015 to Baseline Comparisons Energy Usage Baseline 2015 Comparisons Electric Usage(kWh) 10897572 Wastewater Baseline 2015 Baseline -2015 %City Dept -City Electric Usage(kWh) 4904259 3625949 -26.07% 41.57% -11.73% Gas Usage(ft) 7415550 6287600 -15.21% 28.11% -4.22% Water Baseline 2015 1 Baseline -2015 %City Dept -City Electric Usage(kWh) 25993391 2113797 -18.68% 24.23% -4.46% Gas Usage(ft) 22675091 499697 -77.96% 2.23% -6.61% Public Works Baseline 1 2015 1 Baseline -2015 %City Dept -City Electric Usage(kWh) 7139591 611095 -14.41% 7.01% -0.94% Gas Usage(ft) 34367901 3238183 -5.78% 14.48% -0.74% Emergency Services Baseline06 2015 Baseline -2015 %City Dept -City Electric Usage(kWh) 291510 222865 -23.55% 2.56% -0.63% Gas Usage(ft) 1597809 840430 -47.40% 3.76% -2.83% Parks Baseline06 1 2015 1 Baseline -2015 %City Dept -City Electric Usage(kWh) 12913611 1209102 -6.37% 13.86% -0.75% Gas Usage(ft) 62372241 69044111 10.70% 30.87% 2.49% Building Baseline06 1 2015 1 Baseline -2015 %City Dept -City Electric Usage(kWh) 5268831 407578 -22.64% 4.67% -1.09% Gas Usage(ft) 19922341 1701949 -14.57% 7.61% -1.08% Compost Baseline06 1 2015 1 Baseline -2015 %City Dept -City Electric Usage(kWh) 2528901 2829301 11.88% 3.24% 0.28% Gas Usage(ft) 31645641 2170895 -31.40% 9.71% -3.71% Liquor Hutch Baseline 1 2015 1 Baseline -2015 %City 1 Dept -City Electric Usage(kWh) 3173711 248852 -21.59% 2.85% -0.63% Gas Usage(ft) 6471201 7213581 11.47% 3.23%1 0.28% Total Dept. Usage Electric Usage(kWh) Gas Usage(ft) Baseline 1 108975721 267588001 2015 8722167 22364523 1 Baseline -2015 -19.96% -16.42% Total Dept. Usage Baseline 2015 Baseline -2015 Electric Usage(kWh) 10897572 8722167 -19.96% Gas Usage(kWh equiv.) 8054324 6731659 -16.42% 18951896 15453826 -18.46% Example: -5.90% is a reduction in 2007 from 2006 Baseline years are calculated using primarily 2006 data with the exception of WW, Water, and PV Wastewater Baseline: 2006 data for all meters except the main plant which is using 2008 as the first full year of operation and 2009 gas usage for MBR Water Baseline: 2006 data for all meters except main plant which is using 2008 data as the first full year of operation PW Baseline: 2006 data for all meters except for HATS and the Cold Storage Building which are using 2008 data for the first full year of operation Liquor Baseline: 2007 data for all meters because of the expansion in 2006. City Wide Electric Use 2011-2015 1000000 950000 %•♦ City Wide Lighting 900000 ` WW VFD's �'• PD HVAC 2011 . 850000 / 800000 ` ` +• / ...�.. Base v / M --jL— 2011 � % / 750000 / f 2012 u w %% �a --- 2013% % � ♦ /♦/ � ♦ Y I 2014♦/ 700000 I EM.. f2015 650000 600000 550000 500000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 7000000 6000000 5000000 4000000 wo M C7 z a t 3000000 0 a 2000000 1000000 C City Wide NG Usage 2011-2015 Highest HDD for December since 2006 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Base —1r 2011 f 2012 --0— 2013 2014 f 2015 ■ I Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Base —1r 2011 f 2012 --0— 2013 2014 f 2015 U U w wo m L7 z c c a 35,000,000 30,000,000 City Wide Annual NG Usage 25,000,000 ----- - --------- l� --- WWTF MBR Addition 7/08 PD HVAC 20,000,000 New Water Plant 4/07 15,000,000 10,000,000 5,000,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 --4-- Annual Total 19,913,377 21,914,642 26,093,989 25,928,889 22,935,752 25,797,816 19,764,476 28,288,243 29,014,772 22,364,523 — — • Baseline 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 HDD 7110 7768 8610 8174 8369 8031 6903 8870 8966 7292 CDD 340 334 215 179 132 303 342 268 122 213 Gl bA m U U U N W m 7 C C a 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 New Water Plant 4/07 City Wide Annual Electric Usage WWTF MBR Addition 7/08 City Wide Lighting / WW VFD's 0 2006 2007 2008 2009 2010 2011 �AnnuaITota 1 8,787,517 9,648,813 10,833,907 9,822,223 9,879,411 9,218,524 — — — — Baseline 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 HDD 7110 7768 8610 8174 8369 8031 CDD 340 334 215 179 132 303 2012 2013 2014 2015 8,871,155 8,942,434 8,667,627 8,722,167 10,876,722 10,876,722 10,876,722 10,876,722 6903 8870 8966 7292 342 268 122 213 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: McLeod County Roadway Turnback Agreement (South Grade Rd. & Adams St.) Department: PW/Eng LICENSE SECTION Meeting Date: 5/10/2016 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Per the attached Cooperative Agreement (approved in September of 2011) between McLeod County and the City of Hutchinson, City staff requests the approval of revoking a portion of Municipal State Aid Street 104 (Adams Street NE) and establishing a new segment Municipal State Aid Street 130 (South Grade Road SW). Please note that the agreed to improvements to the South Grade Road bridge and pavement surfacing have been fully administered. Also, the McLeod County Board of Commissioners recently approved resolutions (see attachments) relative to this roadway turnback agreement. Lastly, the proposed changes to the City's Municipal State Aid system mileage have been accounted for and will be formalized during next year's system revision implementation period. City staff will provide a brief review of this arrangement at the City Council meeting and will be available to answer any specific questions at that time. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION 14559 RESOLUTION REVOKING PORTIONS OF MUNICIPAL STATE AID STREET 104 (ADAMS STREET NE) WHEREAS, it appears to the City Council of the City of Hutchinson MN that the road hereinafter described is a Municipal State Aid Street under the provisions of Minnesota Law. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Hutchinson MN that the road described as follows, to -wit: Beginning in McLeod County at a point on the centerline of Adams Street Northeast at the intersection of Washington Avenue East in Hutchinson, Minnesota, said point being 1,093 feet easterly of the South Corner of Section 31, Township 117 North, Range 29 West along the south line of said section; thence northeasterly 957.378 feet along the centerline of Adams Street Northeast to the midpoint of a line drawn between point B28 and B29 on Minnesota Department of Transportation Right of Way Plat 43-47. This length being approximately 0.181 miles. Shall be, and hereby is, revoked as a Municipal State Aid Street of said City of Hutchinson MN, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the ownership of said road will be transferred to McLeod County of Minnesota. BE IT FURTHER RESOLVED, that the City of Hutchinson MN is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration. Adopted by the City Council of the City of Hutchinson MN this 10th day of May, 2016. City Administrator, Matt Jaunich Mayor, Gary Forcier CERTIFICATION I do hereby certify that the foregoing resolution is a true and correct copy of a resolution presented and adopted by the City Council of the City of Hutchinson MN at a duly authorized meeting thereof, on the 10th day of May, 2016. City Administrator, Matt Jaunich RESOLUTION 14560 RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREET 130 (SOUTH GRADE ROAD SW) WHEREAS, it appears to the City Council of the City of Hutchinson MN that the road hereinafter described should be designated Municipal State Aid Street under the provisions of Minnesota Law. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Hutchinson MN that the road described as follows, to -wit: Beginning in McLeod County at a point on the centerline of South Grade Road Southwest at the intersection of School Road Southwest in Hutchinson, Minnesota, said point being 33 feet easterly of the Northwest Corner of Section 12, Township 116 North, Range 30 West along the north line of said section; thence westerly 33 feet to the Northwest Corner of Section 12, Township 116 North, Range 30 West; thence westerly along the north line of Section 11, Township 116 North, Range 30 West to the Northwest Corner of said section; thence westerly to Underwood Avenue, said point being 1,351 feet westerly along the north line of Section 10, Township 116 North, Range 30 West. This length being approximately 1.27 miles. Shall be, and hereby is established, located, and designated a Municipal State Aid Street of said City of Hutchinson MN, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City of Hutchinson MN is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his/her approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Hutchinson MN to be numbered and known as Municipal State Aid Street 130 (South Grade Road SW). Adopted by the City Council of the City of Hutchinson MN this 10th day of May, 2016. City Administrator, Matt Jaunich Mayor, Gary Forcier CERTIFICATION I do hereby certify that the foregoing resolution is a true and correct copy of a resolution presented and adopted by the City Council of the City of Hutchinson MN at a duly authorized meeting thereof, on the 10th day of May, 2016. City Administrator, Matt Jaunich County State Aid Highway and Municipal State Aid Street Revocations and Redesignations in Hutchinson, MN (in accordance with 9/6/2011 City of Hutchinson/McLeod County Cooperative Agreement) SOUTH GRADE ROAD (1.27 Miles) Revoke CSAH 115 (County) Designate MSAS 130 (City) r- 1 7 --; H[]TCM N ADAMS STREET (0.218 Miles) Revoke MSAS 104 (City) Designate CSAH 25 (County) 5 '0 2305620 5 5 b � 585 3„05]0010 •lr 141-1 o010 1f . — 306006_6 w ,230]60010: F x� L E h 30663310 F • �- 230]6002 WashtngWI, lex -.1�.:ffi.'4' 7 2306ti 0,10• �. � 3515 � w _'- 05619 0 �j'j•� KIK L .: µ, �•.� few �- ' 5 COOPERATIVE AGREEMENT FOR BRIDGE REPLACEMENT ON COUNTY STATE AID HIGHWAY 115 (SOUTH GRADE ROAD) and JURISDICTIONAL TRANSFER OF STREETS/HIGHWAYS IN HUTCHINSON MN THIS COOPERATIVE AGREEMENT FOR BRIDGE REPLACEMENT ON COUNTY STATE AID HIGHWAY 115 AND JURISDICTIONAL TRANSFER OF STREETS/HIGHWAYS IN HUTCHINSON MN, ("Agreement") is made and entered into as of the Z? day of 2011, by and between the City of Hutchinson MN ("City"), and the County of McLeod ("County") (each sometimes hereinafter called "party" and both sometimes collectively "parties") the parties being governmental and political subdivisions of the State of Minnesota. WITNESSETH: WHEREAS, each of the parties has the authority to construct, maintain, repair, and improve public streets within their respective jurisdictions; and WHEREAS, County State Aid Highway 115 (CSAH 115) is a duly dedicated and opened public street, located within the corporate limits of City; and WHEREAS, the parties desire to undertake a joint project involving replacement of bridge L0324, and other related incidentals, and to share the costs of such improvement as herein provided; and WHEREAS, upon completion of the project, the parties desire to trade ownership of segments of State Aid street and highway along with associated infrastructure; and WHEREAS, the authority of the parties to enter into this Agreement is provided by Minnesota Statutes, sections 471.59. NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained in this Agreement and other good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto do covenant and agree as follows: ARTICLE I THE AGREEMENT Section 1.01. Purposes_. The purpose of this Agreement is to define the rights and obligations of the City and the County with respect to the Project, the sharing of the costs of the Project, and the Jurisdictional Transfer. Section 1.02. Cooperation. The City and the County shall cooperate and use their best efforts to ensure the most expeditious implementation of the various provisions of this Agreement. The parties agree in good faith to undertake resolution of disputes, if any, in an equitable and timely manner. Section 1.03. Relationship to Other Contracts. The City and the County acknowledge that Contract Documents will be entered into by the County on behalf of the parties with respect to the Project, and that Change Orders or other documents may be entered into by the parties, or by the County on behalf of the parties, with respect to the Project. This Agreement shall be construed so as to give the fiillest —1— 2014 Adams St SE (CSAH 25) E Washington Ave E -Project Cooperative Agreement effect to its provisions, consistent with the provisions of the other contracts and documents referred to above. Section 1.04. Term. The term of this Agreement shall be for a period commencing on the date hereof and terminating on the date the Project is completed, accepted by the parties and all amounts owed by one party to the other or to the project contractor have been paid in full, and the Jurisdictional Transfer is completed. Section 1.05. Recitals. The above recitals are true and correct as of the date hereof and constitute a part of this Agreement. ARTICLE H DEFINITIONS Section 2.01. Definitions. In this Agreement the following terms shall have the following meanings unless the context requires otherwise: a) Agreement: this Agreement, as it may be amended, supplemented, or restated from time to time, b) Change Order: a written order to the Contractor approved by both parties hereto and signed by the County Representative on behalf of the parties authorizing a change in the work included within the Contract Documents and/or an adjustment in the price and/or an adjustment in the construction schedule, issued after execution of the contract for the construction of the Project. c) Contract Documents: drawings; specifications; general and special conditions; addenda, if any; Change Orders; and the construction contract for the Project; approved by the parties, or their respective representatives. d) Contractor: the person or entity which is awarded the contract for the construction of the Project. e) City: the City of Hutchinson, MN. f) City Representative: Kent Exner, Hutchinson Public Works Director/City Engineer. g) County: McLeod County. h) County Representative: John Brunkhorst, McLeod County Engineer. i) Project: bridge L0324 replacement (future bridge width shall accommodate a 10' trail facility with adequate roadway clearance) and associated right -of -entry acquisition, grading, aggregate base, bituminous/concrete surfacing, curb & gutter, sidewalk/trail, storm sewer, street lighting, landscaping and other incidentals that may be required or desired. j) Jurisdictional Transfer: the transfer of segments of State Aid street and highway, as defined in Article V. k) Project Costs: all costs for and associated with the construction of the Project, including Design Engineering Costs, Construction Engineering Costs, and City/County Direct Costs. —2— 2010 Adams St SE (CSAR 25) & Washington Ave E -Project Cooperative Agreement 1) Design Engineering Costs: the fees and costs for all consulting engineers preparing Contract Documents. m) Construction Engineering Costs: the fees and costs for all consulting engineers performing Project construction inspection. n) City/County Direct Costs: the compensation and wages (including applicable payroll burden) of City/County employees for the time(s) such employees are performing services on behalf of the Project, including construction inspection, and other incidentals. o) Street: CSAR 115 (South Grade Road). p) Uncontrollable Circumstances: the occurrence or non-occurrence of acts or events beyond the reasonable control of the party relying thereon, and not the result of willful or negligent action or inaction of the party claiming the event as an Uncontrollable Circumstance, that materially adversely affects the performance of the party claiming the event as an Uncontrollable Circumstance including but not limited to the following: (1) Acts of God, including, but not limited to floods, ice storms, blizzards, tornadoes, landslides, lighting and earthquakes (but not including reasonably anticipated weather conditions for the geographic area), riots, insurrections, war or civil disorder affecting the performance of work, blockades, power or other utility failure, and fires or explosions. (2) The adoption of or change in any federal, state, or local laws, rules, regulations, ordinances, permits, or licenses, or changes in the interpretation of such laws, rules, regulations, ordinances, permits, or licenses by a court or public agency having appropriate jurisdiction after the date of the execution of this Agreement. (3) A suspension, termination, interruption, denial, or failure of renewal of any permit, license, consent, authorization, or approval essential to the construction of the Pre j ect. (4) Orders and/or judgment of any federal, state, or local court, administrative agency, or governmental body, provided, however, that the contesting in good faith by such party of any such order and/or judgment shall not constitute or be construed to constitute a willful or negligent action or inaction of such party. (5) Strikes or other such labor disputes shall not be considered an Uncontrollable Circumstance, unless such strike or labor dispute involves persons with whom the parties have no employment relationship and the parties, or either of them, cannot, using best efforts, obtain substitute performance. ARTICLE Ili CONSTRUCTION Section 3.01. Contract Award. The Contract Documents shall be approved by the parties prior —3— 2010 Adams St SE (CSAR 25) & Washington Ave L -Project Cooperative Agreement to the solicitation of bids. In accordance with the applicable provisions of Minnesota Statutes Ch. 160, County will cause bids to be received by it for the construction of the Project and, subject to approval by the City, shall award the contract for the construction of the Project to the lowest responsible bidder. Section 3.02. Proiect Construction. Subject to Uncontrollable Circumstances, County shall cause the Project to be constructed in accordance with the Contract Documents. Section 3.03. Construction Administration. County shall perform appropriate Project construction administration services, including but not Limited to processing Change Orders and Contractor pay requests. Section 3.04. Construction Inspection. (a) County shall perform appropriate Project construction inspection services for construction activities, including but not limited to: bridge replacement, grading, aggregate base, bituminous/concrete surfacing, curb & gutter, storm sewer, landscaping, roadway seal coating, and other incidentals. (b) City shall perforin appropriate Project Construction inspection services for construction activities, including and limited to right -of -entry acquisitions, sidewalk/trail, street lighting, and other incidentals. (c) Construction inspection services shall include, without limitation, representation of the parties hereto with regard to activities of the Contractor at the construction site, periodic observations of the work at the construction site, and initiate appropriate action to present or have corrected as appropriate, any work observed not to be in accordance with the Contract Documents. Parties shall not be responsible for the acts or omissions of the Contractor nor shall the Parties be responsible for construction means, methods, techniques, sequences, procedures or safety precautions at the construction site. ARTICLE IV PROJECT COSTS Section 4.01. Allocation. (a) The Project Costs shall be allocated between the parties in accordance with the cost-sharing spreadsheet prepared by County and approved by the City which shows the items of construction and associated costs. The costs shown in the approved spreadsheet are not actual costs, but are estimated costs only. The costs to be paid by each party are actual costs of the Project based on final Project quantities. The costs necessary to construct the new bridge to a width that appropriately accommodates a trail facility shall be at the County's expense. (b) The Design Engineering Costs shall be allocated between the parties as determined by the City and County Representative. (c) The Construction Engineering Costs shall be allocated between the parties as determined by the City and County Representative. (d) All other Costs including, but not limited to City/County Direct Costs, shall be allocated between the parties as determined by the City and County Representative. —4— 2[114 Adams St SE (CSAR 25) & Washington Ave E - Project Cooperative Agreemed (e) The parties agree to defend and indemnify each other for any liability claims arising from this Project Cooperative Agreement and the project contained herein. Nothing in this agreement shall constitute a waiver of the statutory limits on liability set forth in Minnesota Statutes Chapter 466 or a waiver of any available immunities or defenses. Section 4.02. Payments to Contractor. County shall snake progress payments to the Contractor and, upon approval of both parties hereto, the final payment to the Contractor in accordance with the Contract Documents. Section 4.03. Reimbursement. The City shall pay to County the City's share of the Project Costs within thirty (30) days after receipt by City of each itemized written invoice therefor from the County. Section 4.04. Adiustments. To the extent that the actual value of any item included in an invoice cannot be accurately determined at the time of submission of the invoice, such item shall be invoiced on an estimated basis and an adjustment shall be made to reflect the difference between such estimated amount and the actual amount of such item on the next invoice after determination of the actual amount. ARTICLE V JURISDICTIONAL TRANSFER PROVISIONS Section 5.01. Terms. Upon completion of Project, County and City shall work with NWDOT State Aid office to transfer ownership of portions of CSAH 115 and MSAS 104 (Adams Street NE), as further defined below. (a) County shall take ownership of MSAS 104 (Adams Street NE) between Washington Avenue and TH 7 (approximately 1,150 LF) and redesignate it CSAR 25. (b) City shall take ownership of CSAH 115 between Underwood Avenue and School Road (approximately 6,690 LF) and redesignate it as segments of MSAS 130 (South Grade Road SW). (c) Both parties agree to talce ownership of said segments in present condition with no additional work. being required by either party beyond the Project with the exception that the County shall perform one seal coat to the roadway surface of the CSAH 115 segments within 2 years of the transfer. Section 5.02. Maintenance and future construction. Upon completion of the Jurisdictional Transfer, County and City shall be responsible for any future work as defined below. (a) All future construction on MSAS 130 (School Rd. to Underwood Ave.) shall be responsibility of City. (b) All future construction on CSAH 25 (Washington Ave. to TH 7122) shall be responsibility of County; with the following exception: —5— 2010 Adams SI SE (CSAH 25) & Washington Ave E - Projeoi Cooperative Agreement City shall be responsible for sidewalk, lighting, watermain, sanitary sewer, portions of storm sewer, and any other cost mutually agreed upon between City and County representative. (c) Routine maintenance (snow/ice control, patching, shouldering, etc.) on said segments shall be performed by respective owners unless a mutual understanding is agreed upon between City and County representatives. ARTICLE VI GENERAL PROVISIONS Section 6.01. Notices. All notices or communications required or permitted pursuant to this Agreement shall be either hand delivered, mailed, or transferred electronically (e-mail) to City and County, at the .following address: City: Kent Exner, P.E. Public Works Director/City Engineer City of Hutchinson 111 Hassan St SE Hutchinson MN 55350 County: John T. Brunichorst, P.E. County Engineer McLeod County Highway Department 1400 Adams Street SE Hutchinson MN 55350 Either party may change its address or authorized representative by notice delivered to the other party pursuant to this Section 6.01. Section 6.02. Counterparts. This Agreement may be executed in more than one counterpart, each of which shall be deemed to be an original but all of which taken together shall be deemed a single instrument. Section 6.03. Survival of Representations_ and Warranties. The representations, warranties, covenants, and agreements of the parties under this Agreement, and the remedies of either party for the breach of such representations, warranties, covenants, and agreements by the other party shall survive the execution and termination of this Agreement. Section 6.04. Non -Assignability. Neither the City nor the County shall assign any interest in this Agreement nor shall transfer any interest in the same, whether by subcontract, assignment or novation, without the prior written consent of the other party. Such consent shall not be unreasonably withheld. Section 6.05. Alteration. Any alteration, variation, modification or waiver of the provisions of the Agreement shall be valid only after it has been reduced to writing and duly signed by all parties. Section 6.06. Waiver. The waiver of any of the rights and/or remedies arising under the terms of this Agreement on any one occasion by any party hereto shall not constitute a waiver or any rights and/or —6— 2010 Adams St SE JCSAH 25) & Washington Ave E -Project Cooperative Agreement remedies in respect to any subsequent breach or default of the terms of this Agreement. The rights and remedies provided or referred to under the terms of this Agreement are cumulative and not mutually exclusive. Section 6.07. Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement. Section 6.08. Interpretation According to Minnesota Law. This Agreement shall be interpreted and construed according to the laws of the State of Minnesota. Section 6.09. Entire Agreement. This Agreement shall constitute the entire agreement between the parties and shall supersede all prior oral or written negotiations. Section 6.10. HeadingN. The headings to the various sections of this Agreement are inserted only for convenience of reference and are not intended, nor shall they be construed, to modify, define, limit, or expand the intent of the parties as expressed in this Agreement. Section 6.11. Further Actions. The parties agree to execute such further documents and take such further actions as may reasonably be required or expedient to carry out the provisions and intentions of this Agreement, or any agreement or document relating hereto or entered into in connection herewith. Section 6.12. Parties in Interest. This Agreement shall be binding upon and insure solely to the benefit of the parties hereto and their permitted assigns, and nothing in this Agreement, express or implied, is intended to confer upon any other person any rights or remedies of any nature under or by reason of this Agreement. -7- 2010 Adams St SE (CSAH 25) & Washington Ave E -Project Cooperative Agreement IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives as of the day and year first above written. CITY OF HUTCHINSON MN Attest: By: By: Name: Name: Steven W. Cook Title: �� t Title: Mayor Date: [�� 91r;`'Oj� Attest: By: c Pp �j��ao By: Name: Name: Jeremy Carter Title: c_ .SQ rQ V Title: City Administrator Date: McLEOD COUNTY Attest: By: By: Name: Name: B`ev Wangerin Title: Title: Board Chair Date: Attest: By: By; 61 Name: Name: Pat Melvin Title: Title: County Administrator Date: —8— 2010 Adams St SE (CSAH 25) & Washington Ave E - Praject Cooperative Agreement COUNTY County of McLeod 830 11th Street East Glencoe, Minnesota 55336 FAX (320) 864-1809 COMMISSIONER RON SHIMANSKI 1 st District Phone (320) 327-0112 23808 Jet Avenue Silver Lake, MN 55381 Ron_Shimanski Dco.mcleod.mn.us COMMISSIONER DOUG KRUEGER 2nd District Phone (320) 864-5944 9525 County Road 2 Glencoe, MN 55336 Doug.Kruegerr@co.mcleod.mn.us COMMISSIONER PAUL WRIGHT 3`d District Phone (320) 587-7332 15215 County Road 7 Hutchinson, MN 55350 PauI,Wright@co,mcleod.rnn.us COMMISSIONER SHELDON NIES COMMISSIONER JOE NAGEL COUNTY ADMINISTRATOR 4th District 5th District PATRICK MELVIN Phone (320) 587-5117 Phone (320) 587-8693 Phone 4320) 864-1363 1118 Jefferson Street South 20849 196"' Road 830 11 r' Street East, Suite 110 Hutchinson, MN 55350 Hutchinson, MN 55350 Glencoe, MN 55336 Sheldon. Nies(d?co.mcleod.mn.us Joser)h.Naael(&ro.mcleod.mn.us Pat, Melvin(&co.mcleod.mn.us RESOLUTION 16-RB04-15 ESTABLISHING COUNTY STATE AID HIGHWAY 25 WHEREAS, it appears to the County Board of McLeod County that the road hereinafter described should be designated County State Aid Highway under the provisions of Minnesota Law. NOW THEREFORE, BE IT RESOLVED, by the County Board of McLeod County that the road described as follows, to -wit: Beginning in McLeod County at a point on the centerline of Adams Street Northeast at the intersection of Washington Avenue East in Hutchinson, Minnesota, said point being 1,093 feet easterly of the South Corner of Section 31, Township 117 North, Range 29 West along the south line of said section, thence northeasterly 957.378 feet along the centerline of Adams Street Northeast to the midpoint of a line drawn between point B28 and B29 on Minnesota Department of Transportation Right of Way Plat 43-47. This length being approximately 0.1 81 miles. Shall be, and hereby is established, located, and designated a County State Aid Highway of said McLeod County, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the McLeod County Administrator is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his/her approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a County State Aid Highway of the County of McLeod to be numb ° and known as County State Aid Highway 25. q A - Adopted this 5ti, day of April, 2016° McLeod CQ4iity Board Chair CERTIFICATION I do hereby certify that the foregoing resolution is a true and correct copy of a resolution presented and adopted by the McLeod County Board of Commissioners at a duly authorized meeting thereof, on t 5u, d of April, 2016. A. / r Patrick Melvin County Administrator 1 1 Paqe CLEOD COUNTY COMMISSIONER RON SHIMANSKI 1st District Phone (320) 327-0112 23808 Jet Avenue Silver Lake, MN 55381 Ron. Sh imanski@co. mcleod. mn. us County of McLeod 830 11th Street East Glencoe, Minnesota 55336 FAX (320) 864-1809 COMMISSIONER DOUG KRUEGER 2nd District Phone (320) 864-5944 9525 County Road 2 Glencoe, MN 55336 Doug. Krueger(@co.mcleod.mn, us COMMISSIONER PAUL WRIGHT 3`d District Phone (320) 587-7332 15215 County Road 7 Hutchinson, MN 55350 Paul. Wright(dco. mcleod.mn. us COMMISSIONER SHELDON NIES COMMISSIONER JOE NAGEL COUNTY ADMINISTRATOR 4th District 5th District PATRICK MELVIN Phone (320) 587-5117 Phone (320) 587-8693 Phone (320) 864-1363 1118 Jefferson Street South 20849 19611' Road 830 11' Street East, Suite 110 Hutchinson, MN 55350 Hutchinson, MN 55350 Glencoe, MN 55336 Sheidon.Niesaco.mcleod.mn.us Joseph. Nagel0co.mc1eod.mn.us Pat Melvin(@,co,mcIeod.mn.us RESOLUTION 16-RB05-16 REVOKING PORTIONS OF COUNTY STATE AID HIGHWAY 115 WHEREAS, it appears to the County Board of McLeod County that the road hereinafter described is a County State Aid Highway under the provisions of Minnesota Law. NOW THEREFORE, BE IT RESOLVED, by the County Board of McLeod County that the road described as follows, to -wit: Beginning in McLeod County at a point on the centerline of South Grade Road Southwest at the intersection of School Road Southwest in Hutchinson, Minnesota, said point being 33 feet easterly of the Northwest Corner of Section 12, Township 116 North, Range 30 West along the north line of said section; thence westerly 33 feet to the Northwest Corner of Section 12, Township 116 North, Range 30 West; thence westerly along the north line of Section 11, Township 116 North, Range 30 West to the Northwest Corner of said section; thence westerly to Underwood Avenue, said point being 1,351 feet westerly along the north line of Section 10, Township 116 North, Range 30 West. This Iength being approximately 1.27 miles. Shall be, and hereby is, revoked as a County State Aid Highway of said McLeod County, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the ownership of said road will be transferred to City of Hutchinson, MN. BE IT FURTHER RESOLVED, that the McLeod County Administrator is tic al orized and directed to forward two certified copies of this resolution to the Commissioner of Transport ton fo his consideration. Adopted this 5th day of April, 2016. McLeod C tv Board Chair CERTIFICATION I do hereby certify that the foregoing resolution is a true and correct copy of a lution presented and adopted by the McLeod County Board of Commissioners at a duly authorized meeting ereo , on the 5th day of April, 2016. 1a I i Patrick Melvin, County Administrator 1 1 Page HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Calling a Special Budget Workshop Meeting for 4 pm on May 24 Department: Administration LICENSE SECTION Meeting Date: 5/10/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Staff is getting set to begin the 2017 budget season. To assist us with that process, I would like to have a workshop meeting with the council to discuss the process that is being used to establish the budget and to get some feedback from the Council on budgetary goals for 2017. BOARD ACTION REQUESTED: Approval of calling a special budget workshop meeting for 4:00 p.m. on May 24 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Library Board Meeting Monday, March 28, 2016 @ 4:30 p.m. Present: Jon Ross, Dianne Wanzek, Mary Christensen, Gerry Grinde, Julie Lofdahl, and Katy Hiltner, Ex -Officio Excused: Jack Sandburg, Steve Bailey Guest: Linda Remucal, Southwest Initiative Foundation Jon Ross called the meeting to order. The minutes from the February 22, 2016 meeting were reviewed. Motion to approve minutes by Gerry Grinde, seconded by Mary Christensen. Minutes approved as written. Old Business Guest speaker Linda Remucal with the Southwest Initiative Foundation (SWIF). SWIF is a regional foundation that looks at how they can support businesses with classes, grants, and loans. They have a 50-60 million dollar umbrella. Linda talked to us about starting a fund through the Community Foundation. This is a part of SWIF. This fund would allow people to make a tax deductible donation for the Library. Checks would be written out to the Hutchinson Community Foundation or SWIF. SWIF keeps track of the funds received and gives reports to the Library. There are a couple of ways to raise funds. One is with an endowment. Need $10,000 minimum to start the fund. The base fund is not touched and is invested through Bremer Bank. Each March the fund will be looked at and funds disbursed. 1% management fee goes to SWIF and 5% would be given back to the Library. These funds can be spent on whatever the Library wants. Can only give out what fund earns and only up to $500. Any overage would be rolled back into the fund. The Library could accept cash or property. SWIF would take care of everything involved in selling property. The other way to raise funds is through a Project Fund. This fund can have checks made out to Community Fund or SWIF or fund name, such as Hutchinson Public Library _ Project. The Library would use the Community Fund or SWIF as a pass through. No original amount is needed for this type of account. Check would be written to Library and would not have to worry about $500 disbursement cap. Need to find out if there is a cost for a pass through fund. Dianne to call Liz Cheney of SWIF to see how to get started with raising $10,000. The main thing is to make people aware. Talked about brochures, posters, phone calls and having donation envelopes for library events. Do we campaign to raise funds? Katy to start a wish list of library needs - possible summer reading program project. Thank you to Linda for coming to our meeting. Computer Replacement Project (i.e. wiring in the Children's area) PLS has said that wireless computers are not an option. March 8 met to figure out a new plan. Mark Muckenhirn from Quade Electric submitted plan today. The plan is under consideration with PLS and the City of Hutchinson. One Book, One Community On March 6t", Outdoor Enthusiast Rudy Goldstein gave a great presentation at the McLeod County Historical Society. There were 137 people present. A much laid back event with Rudy answering many questions. After the event 10 people stayed for a small book discussion. Winter Reading Program A total of 264 people signed up for the program; 86 new people signed up this year; 150 completed all the required books. The dessert buffet for those completing the required books is April 1st. It is expected that 100 people will be at the dessert buffet. Mckenzie Ebert & Patrick Lyons will be providing piano entertainment. "1,000 Books Before Kindergarten" Program is close to hitting 100 participants. There are 63 families with 95 kids in the program. 2016 One Book, One Community Upcoming Event Final event of the 2016 One Book, One Community will be on Sunday, April 3, 2:00 p.m. at the Event Center. Natalie Warren will present her Hudson Bay presentation. Kay Johnson had a great article in the paper and Lori Pickell-Stangel talked about it on the radio. The speaker fee for the event came from Legacy Funds. New Business Annual Friends "Spring" Used Book Sale Sale is April 2"d in lower level of library. Hoping for another successful year like last year. "Food for Fines" March 7`h -12`h People in the PLS system could bring in a food item and get $1 off their fines up to $5. This was a program that came from PLS. Received 15 food items, plus 11 additional donations. Also talked about donating books to the food shelf. Motion by Dianne Wanzek to adjourn meeting, seconded by Gerry Grinde. Meeting adjourned at 5:29 p.m. Next meeting: April 25, 2016 at 4:30 p.m. February 2016 Donations Hutchinson Jaycees (Summer Reading Program) $200.00 Total $ 200.00 ro May 10, 2016 To: Honorable Mayor and City Council From: John Olson, Public Works Manager CC: Matt Jaunich, City Administrator Kent Exner, DPW/City Engineer City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4287 Fax (320) 234-6971 Subj: Annual report — Snow & Ice for Winter Season 2015-2016 2015-2016 was the second "wimpiest" winter in the last 10 years. Only the mild winter of 2011-2012 beats last winter. Last winter took only about 1/3 of the resources compared to winters of 2010- 2011, when we had 100" of snow and 2013-2014, a very cold, windy winter. This winter resulted in 45% fewer personnel hours and 48% less fuel consumed when compared with the average winter over the last 10 years. Efforts have continued to maximize the efficiency of the employees assigned to snow/ice. Personnel hours continue their downward trend. This past year, 18 City personnel were assigned to snow operations, down from the high count of 24 in 2006-2007. Over the last several years, a number of equipment changes have resulted in a more fuel-efficient snow removal fleet. These efforts have paid off, in that 2.8 gallons of fuel per personnel hour was used this past winter compared to a high of 3.1 gallons over the previous 10 -year period. This fuel savings of almost 10% has been made possible by the increased use of tractors and matching smaller, more efficient equipment to light snow events. Utilization of sand and salt also continues to decline. This past season, we used 50% of the material that has been used, on average, over the last 10 years. This was made possible, primarily because we only had 57% of our average seasonal snowfall, but more intentional placement of sand/salt and the use of ice removal salt when temperatures are favorable also help to make use of material as effective as possible. I want to thank the dedicated employees and contractors who reliably deliver the City's snow removal/ice control program at all hours of the day and night. This past season, there were 5 employees from PRCE, 1 from Water, 1 from Wastewater and 11 from Operations & Maintenance. In December, 2015, every one of those 18 employees was utilized. We also can rely on up to 8 private contractors for snow hauling. 11/30/15 1 day with operations 5 9.50 5 9.50 Equipment 33.50 4.75 48 Low 2.71 2.00 12/31/15 12 days with operations 23 Operators Personnel Equip hours 1,505.00 177.70 Sand /Salt De-ice High temp Precip 7.60 Date Description (eay hours (hrs) (ea] (hrs) Fuel (gal) Salt brine (gal] (ton) salt (ton) temp (F) (F) (in.) Snow (in.) 11/30/15 1 day with operations 5 9.50 5 9.50 6.00 33.50 4.75 48 32 2.71 2.00 12/31/15 12 days with operations 23 618.25 31 623.25 1,626.65 1,505.00 177.70 40.90 33 22 1.10 7.60 01/31/16 17 days with operations 20 269.25 23 269.25 868.71 2,000.00 194.50 30.60 23 8 0.12 1.90 02/29/16 10 days with operations 23 354.25 26 359.25 944.85 1,450.00 149.05 18.90 32 17 0.64 9.90 03/31/16 2 day with operations 7 27.75 7 27.75 72.00 860.00 69.00 18.50 47 31 1.28 2.10 04/15/16 none I - - 1 531 29 0.06 Montn: u days below zero; Season: 33 days below zero 2016 42 days with operations 23 1,279.00 31 1,289.00 3,518.21 5,815.00 623.75 133.65 39 23 5.91 23.50 15 Days below zero (23 average per season) Average seasonal snowfall 42.90 CITY OF HUTCHINSON -- SNOW REMOVAL & ICE CONTROL MEASURES YEARS 2005-2006 1 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 10 -yr Winters: 1 2 3 4 5 6 7 8 9 10 11 1 Average Creekside 2 1 1 2 4 4 4 1 2 PRCE 6 6 5 5 5 5 5 5 5 5 5 5 Pub Wks 15 16 17 16 16 14 13 13 13 14 13 15 Light trucks 6 4 6 7 7 9 5 6 3 3 5 6 Assigned operators 21 24 23 22 23 23 22 22 19 19 18 22 Tractor 1 1 1 2 2 2 2 2 4 5 5 3 Personnel hours 2,307 1,982 2,258 2,439 2,842 3,889 883 2,758 3,437 1,503 1,279 2,327 Light trucks 6 4 6 7 7 9 5 6 3 3 5 6 Skidsteer 3 3 2 4 4 3 4 4 4 4 4 4 Tractor 1 1 1 2 2 2 2 2 4 5 5 3 Wheel loaders 6 6 6 6 6 8 8 7 6 5 4 6 Grader 2 2 2 1 - - _ _ 0 Trucks 6 7 7 7 7 7 7 7 8 8 10 8 Blower 1 1 1 1 1 1 1 1 1 1 1 1 Assigned equip* 1 25 1 24 1 25 1 27 1 27 1 30 27 27 26 261 29 27 *Equipment totals account for assigned equipment. Depending upon actual need, operators may use more than one piece of equipment in any given shift. Fuel consumption 6,231 4,500 6,665 7,099 7,921 11,596 2,584 8,053 10,483 4,645 3,518 6,706 !Tons of material 2,016 1,641 2,080 912 1,094 1,942 1,910 1,906 1,427 1,212 744 1,487 Sand 15491 1020 1291 6531 812 1 1,375 1 1,308 1 1,228 1,117 892 499 1,019 Salt 4671 6211 7891 2591 282 1 567 1 602 1 678 310 320 245 467 30% 61% 61% 40% 35% 41% 46% 55% 28% 36% 49% 46% Hours: 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1,000 500 Wintei Personnel hours i s: 1 2 3 4 5 6 7 8 9 10 Gallons: 14,000 12,000 10,000 8,000 6,000 4,000 2,000 Winters: 1 2 Fuel consumption 3 4 5 6 7 8 9 10 Tons: 1,600 1,400 1,200 1,000 800 600 400 200 0 Wintei Ton! i 900 800 700 600 500 400 300 200 100 0 Wint Sand i s: 1 2 3 4 5 6 7 8 9 10 Salt I L— I l ers: 1 2 3 4 5 6 7 8 9 10