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cp04-26-2016ic CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA Hutchinson City Center 1 11 Hassan Street 5E Hutchinson, MN 55350-2522 Phone 320-587-5151,Fax 320-234-4240 NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, April 26, 2016 4:15 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, April 26, 2016, in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • Review Debt Management Plan DATED: April 21, 2016 POSTED: City Center Matthe� nfch, City Administrator HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 26, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Riverside Assembly of God Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 12, 2016 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Purchase Order for 2016 Street/Pavement Repairs (b) Consideration for Approvals and Permits for the 74th Annual Hutchinson Jaycee Water Carnival for June 13 — 19, 2016 (c) Consideration for Approval of Wedding Event in West River Park on September 24, 2016 (d) Consideration for Approval of Issuing Short -Term Gambling License Application to Saturday Night Car Cruisers Club from June 1 — December 31, 2016, at Hutchinson Mall (e) Consideration for Approval of a Sketch Plan for Three 29 Unit Apartment Buildings Located at 1315 Montreal Street SE (f) Consideration for Approval of Issuing Carnival Permit to J&K Amusements for June 2 - 5, 2016, in Hutchinson Mall Parking Lot (g) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota Holstein - Friesian Breeder's Association on November 19, 2016, at McLeod County Fairgrounds CITY COUNCIL AGENDA APRIL 26, 2016 (h) Claims, Appropriations and Contract Payments PUBLIC HEARINGS (6:00 P.M.) - NONE purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. Includes like monthly or annual reports and communications from other entities.) HUTCHINSON HEALTH ANNUAL REPORT — DR. STEVE MULDER 9. PRESENTATION ON MCLEOD COUNTY HISTORIAL PRESERVATION DEVELOPER POSITION UNFINISHED BUSINESS 10. APROVE/DENY ORDINANCE NO. 16-0757 - AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 54.23 (SECOND READING AND ADOPTION) 11. APPROVE/DENY SITE PLAN AND CONDITIONAL USE PERMIT AS REQUESTED BY MIDCOUNTRY BANK LOCATED AT 210 HASSAN STREET NEW BUSINESS 12. APPROVE/DENY LABOR AGREEMENT BETWEEN THE CITY AND MINNESOTA PUBLIC EMPLOYEES ASSOCIATION 13. APPROVE/DENY AUTHORITY TO SEEK ACTION AGAINST STATE OF MINNESOTA PERTAINING TO MUNICIPALS DELEGATION AGREEMENTS FOR PUBLIC BUILDING AND STATE -LICENSED FACILITIES 14. REVIEW OF PROPOSED REVISIONS TO CITY CODE 94.44 — CEMETERY MEMORIALS 15. APPROVE/DENY RESOLUTION NO. 14552 - RESOLUTION IN SUPPORT OF MCLEOD COUNTY BOARD ADOPTION OF 2016 MCLEOD COUNTY TRAILS PLAN 16. APROVE/DENY RESOLUTION NO. 14554 - RESOLUTION APPROVING SETTLEMENT AND PURCHASE AGREEMENT WITH RIDGEWATER COLLEGE 17. REVIEW OF CONSTRUCTION DOCUMENTS FOR BUILDING PACKAGE (A) FOR OUTDOOR AQUATIC CENTER/POOL �a) Approve/Deny Rejecting Previous Bid b) Approve/Deny Plans & Specifications as Presented (c) Approve/Deny Authorizing an Advertisement for Bids GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 2 CITY COUNCIL AGENDA APRIL 26, 2016 18. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS a) Planning Commission Minutes from March 15, 2016 �b) City of Hutchinson Financial Report and Investment Report for March 2016 c) Hutchinson Housing & Redevelopment Authority Board Minutes from March 15, 2016 MISCELLANEOUS 19. STAFF UPDATES 20. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, APRIL 12, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Lofdahl, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Riverside Assembly of God Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14546 — Accepting Donation from Glen Kurth Matt Jaunich, City Administrator, reminded the Council that Glen Kurth agreed to donate funds for a new scoreboard at VMF Field. The Resolution accepts the second half payment from Mr. Kurth. Motion by Arndt, second by Lofdahl, to approve Resolution No. 14546. Motion carried unanimously. (b) Arbor Day Proclamation Mayor Forcier read a Proclamation proclaiming April 29, 2016, as Arbor Day. Matt Jaunich, City Administrator, recognized city staff on a food shelf drive held in the month of March. Staff donated over 3300 pounds of food/items to the food shelf. Mayor Forcier mentioned an event held at the event center as a fundraiser for the senior center that was very successful. PUBLIC COMMENTS (]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 22, 2016 (b) Workshop of March 22, 2016 Motion by Christensen, second by Arndt, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA CITY COUNCIL MINUTES APRIL 12, 2016 (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Issuing Parade Permit to American Legion Post 906 for Memorial Day Parade on May 30, 2016 (b) Consideration for Approval of Supporting First Annual Law Enforcement Memorial Association Rod Run on September 24, 2016 (c) Consideration for Approval of Resolution No. 14547 — Resolution Establishing Location for Traffic Control Devices (Stop Sign at Echo Drive and Hwy 15 Service Road) (d) Consideration for Approval of Transfer of FAA Airport Funding Entitlements to City of Dodge Center (e) Claims, Appropriations and Contract Payments Motion by Lofdahl, second by Czmowski, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) 8. ASSESSMENT HEARING AND PROJECT AWARD FOR 2016 PAVEMENT MANAGEMENT PROGRAM PROJECT — LETTING NO. 1, PROJECT NO. 16-01 a. Approve/Deny Resolution No. 14548 — Resolution Adopting Assessment b. Approve/Deny Resolution No. 14549 — Resolution Accepting Bid & Awarding Contract Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project includes portions of Linden Avenue, Madson Avenue, Milwaukee Avenue, Church Street, West Shore Drive and Grove Street. Mr. Exner explained that the bid included a base bid and three alternate bids. Wm Mueller & Sons Inc was the lowest bidder and all variations of the bid. Staff is recommending to award the contract including the base bid and alternate 1 (West Shore Drive) and alternate 3 (Madson Avenue). Alternate 2 (Grove Street) will not be completed as part of the pro ect. The total project is estimated at $2.8 million. Grove Street is being eliminated mainly due to inancing issues. Work is estimated to begin May 2, 2016, with work beginning on Milwaukee Avenue and the east end of Linden Avenue with a substantial completion date of the entire project by mid-September. Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Lofdahl, second by Christensen, to approve Resolution Nos. 14548 and 14549. Motion carried unanimously. 9. CONSIDERATION OF ORDINANCE NO. 16-0757 - AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 54.23 (FIRST READING, SET SECOND READING AND ADOPTION FOR APRIL 26, 2016) John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson explained that the City is permitted to discharge in accordance with requirements of the MPCA's Municipal Separate Storm Sewer System (MS4) permit. The requirements of this permit include specific ordinance language that must meet or exceed the MS4 requirements. Revisions are needed to the City's Stormwater Management section of the city code. The changes will be related to post - construction storm water treatment requirements that prohibit infiltration of storm water in areas where it is either not feasible or prohibited by state requirements. 2 CITY COUNCIL MINUTES APRIL 12, 2016 Motion by Arndt, second by Lofdahl, to close public hearing. Motion carried unanimously. Motion by Lofdahl, second by Czmowski, to set second reading and adoption of Ordinance No. 16- 757 for April 26, 2016. Motion carried unanimously. COMMUNICATIONS REQUESTS AND PETITIONS (The purpose oJ this portion oJ the agenda is to provide t eounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 10. HUTCHINSON POLICE SERVICES 2015 YEAR END REPORT Dan Hatten, Police Chief, presented before the Council. Chief Hatten provided a year-end report for the police department which encompassed information pertaining to staffing, response time, crime statistics, work load information, school liaison officer duties, child protection, special investigator with the drug task force, hospital security, and nuisance properties. Chief Hatten also reviewed the goals established for 2016. General discussion was held regarding telephone/mail scams, mental health issues and ambulance dispatching. UNFINISHED BUSINESS 11. APPROVE/DENY ORDINANCE NO. 16-756 — AN ORDINANCE TO REZONE PROPERTY AT 13 4TH AVENUE NE, 15 4TH AVENUE NE AND 17 4TH AVENUE NE FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO C-2 (AUTOMOTIVE SERVICE COMMERCIAL) AS REQUESTED BY CITY OF HUTCHINSON — PROPERTY OWNER (SECOND READING AND ADOPTION) Dan Jochum, Planning Director, explained that the first reading of this ordinance was held March 22, 2016. This request is to rezone the property as commercial in order to accommodate any future commercial development. Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance No. 16-756. Motion carried unanimously. NEW BUSINESS 12. APPROVE/DENY AWARDING BIDS AND THE PROJECT FOR AQUATIC CENTER Matt Jaunich, City Administrator, explained that seven bids were received and opened on April 5, 2016, for the aquatic center. The low bidder for the site work was Hj erpe Contracting in the amount of $194,000; for the pool/aquatic work was Global Specialty Contractors in the amount of $3,294,000; and for building renovation was Hasslen Construction in the amount of $1,407,700. The total package of the three lowest bidders is $4,895,700 which is approximately 5% lower than the City's estimate in February. These are "all -in" prices and do not include project deductions. On top of construction costs, there are costs for the consultant and owner direct costs which include dumpsters, building permits, furniture and equipment. These costs can be somewhat flexible by the end of the project. With these additional costs, the total project is estimated at $5.9 million which is 6.8% lower than estimated in February, however still higher than what was originally budgeted. Funding for this project comes from resources such as unspent hospital money from the community improvement fund, non -designated money from the community improvement fund, 2016 facilities money from the capital projects fund, non -designated money from the capital projects fund, 2018 & 2019 facilities money from capital projects fund and excess general fund balances reserves. Although the project is over budget, Mr. Jaunich noted that of the total construction costs, $733,400 is for repairs and upgrades to the Rec Center. This is work added to the project that originally not all was included in the May 2015 budget estimate. This additional work will take care of future CITY COUNCIL MINUTES APRIL 12, 2016 capital needs at the rec center including a leaking roof, outdated fire panel and new air handler and boiler system. Also included in the project are contingency dollars and unexpected expenses. Mr. Jaunich also noted that the current budget for this project does not include any sponsorships or private funding to offset any of these costs including some of the potential bid deductions. Additional funding would be available to this project should other projects scheduled for 2017 be pushed back to 2018. This would allow $700,000 to be put towards the aquatic center project. The main improvements scheduled in 2017 were improvements to park and recreation facilities, mainly the ice arena. The Parks/Recreation Director and Facilities Manager have both noted they are willing to push these other projects back, shifting priorities and making the aquatic center project work. Dolf Moon, PRCE Director, noted that the Park/Rec Advisory Board is in favor of moving forward with the entire project as presented and bid. Now that bids have been received, unit pricing is better identified and private donations/sponsorships can begin to be solicited. Council Member Czmowski asked about the bids received on the site work and the large difference between the low bid and the other two bids. Mr. Jaunich explained that two bidders did not completely understand the project and the low bidder bid the project correctly. Motion by Czmowski, second by Christensen, with Forcier abstaining, to approve awarding the low bids and approving the project for the aquatic center. Council Member Lofdahl noted that other park/rec projects slated for 2017 will be pushed back one year to allow additional funding for this project. Motion carried unanimously. 13. APPROVE/DENY ACCEPTING PROPOSAL FROM KEYSTONE COMPENSATION GROUP TO PROVIDE JOB EVALUATION AND COMPENSATION STUDY CONSULTING SERVICES FOR THE CITY OF HUTCHINSON Matt Jaunich explained that a job evaluation and compensation study was budgeted for 2016. Jaunich noted that five proposals were received for this project. Jaunich and Human Resources Director Brenda Ewing reviewed and analyzed all of the proposals and are recommending that a contract be awarded to Keystone Compensation Group for this project. Keystone completed the initial study done for the City 15 years ago and still uses many practices as used in the original study. Jaunich noted he is recommending to delay the organizational study at this time mainly due to the cost of it and also to ensure that the job evaluation study is completed as that is essential to having an organizational study completed. Motion by Czmowski, second by Forcier, to approve accepting proposal from Keystone Compensation Group to provide job evaluation and compensation study consulting services. Council Member Arndt asked if this project is a necessity and funds be expended for it. Jaunich noted that job descriptions need to be reviewed to ensure they are accurate and having a third party conduct the review ensures they are accurate compared to the market. The project also includes taking the job descriptions and salaries and comparing them to the market and peers to see if employees are being paid appropriately compared to their peers and are competitive in the market. Jaunich explained that although this project could probably be done in-house, staff focusing on the project would not be able to complete any other aspects of their job. Mayor Forcier noted he does not necessarily favor spending funds for projects like this, however he feels it is important to have studies complete in order to be competitive and retain good employees. Motion carried unanimously. .19 CITY COUNCIL MINUTES APRIL 12, 2016 14. REVIEW AND CONSIDERATION OF SUSTAINABLE PURCHASING POLICY John Paulson, Environmental Specialist, introduced Jaime Johnson, Green Corps employee, who has worked on creating a sustainable purchasing policy. Ms. Johnson explained that the City is currently a Step 2 City in the Green Step Cities program. One of the required best practices to obtain a Step 3 designation is to adopt a sustainable purchasing policy. Sustainable purchasing shifts city purchasing to procurement of goods and services that have a reduced effect on the natural environment and human health when compared to competing products and services that serve the same purpose. The proposed policy would be a guide for making more sustainable purchasing decisions moving forward. Ms. Johnson noted that the City already currently makes purchases that are largely sustainable, but having an adopted policy would enhance these types of purchases. Ms. Johnson also spoke about an event being held April 21, 2016, at Faith Lutheran Church at 5:30 p.m. related to energy savings in buildings that are open to the public. Motion by Lofdahl, second by Christensen, to approve sustainable purchasing policy. Motion carried unanimously. 15. APPROVE/DENY PROJECT AWARD FOR 2016 STREET SEAL COATING PROJECT — LETTING NO. 3, PROJECT NO. 16-03 a. Approve/Deny Resolution No. 14550 - Resolution Accepting Bid and Awarding Contract Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the City has bid out street seal coating for several years to seal coat multiple street segments throughout the city. Three bids were received and the low bidder was Pearson Bros Inc. with a bid of $169,887.66 which was approximately 30% lower than the engineer's estimate. The project was included in the City's proposed 2016 infrastructure improvement program. Because the bid was extremely competitive, staff is currently working with the contractor to determine if additional work could potentially be included within this construction contract at the same unit price. Therefore, a project change order may be proposed to the City Council to act on if this opportunity takes shape. Motion by Arndt, second by Lofdahl, to approve project award for 2016 street seal coating project. Motion carried unanimously. 16. REVIEW OF 2016 PAVEMENT MANAGEMENT PROGRAM REPORT John Olson, Public Works Manager, presented before the Council. Mr. Olson provided an overview of the key findings of the 2016 pavement management report and summarized issues related to pavement management. The City currently has 90.6 miles of street inventory with 76 miles being city streets. This does not include other city -owned pavements at public facilities in alleys, trails or parking lots. Mr. Olson explained that rehabilitation of the City's streets would cost well over $100 million. These costs drive the necessity of pavement management. Mr. Olson explained the pavement condition index and how it is used, as well as how pavement condition ratings are used. The City utilizes pavement condition surveys which are used to establish standard decay rates and to help calculate expected changes in average pavement condition index ratings between physical condition surveys. Goodpointe Technology conducts the surveys and maintains the City's pavement management software. The City's current PCI is estimated at 70 on a 100 point scale. To maintain an average PCI of between 65-75, the pavement management report CITY COUNCIL MINUTES APRIL 12, 2016 indicates the need to invest around $2.2 million per year in the pavement network. Mr. Olson explained that the survey shows that there was an increase in adequately rated streets and a drop in marginal/poor rated and good/excellent rated streets. The summary of the report indicated that pavement management goals should include protecting investment in pavements, maintaining a PCI of 65-75, adjusting the GO bond limit to $1.9 million and keeping close tabs on pavement conditions. 17. REVIEW OF HUTCHINSON SCHOOL DISTRICT NO. 423 SAFE ROUTES TO SCHOOL PLAN Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that a school district task force led this project plan along with the Mid -Minnesota Development Commission. The plan is a document that is now required to acquire federal aid dollars for enhancements. City staff worked with school district staff in creating the plan as well. The plan includes several references to the City's functions and potential participation in future activities/initiatives. 18. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR APRIL 26, 2016, AT 4:15 P.M. TO REVIEW DEBT MANAGEMENT PLAN Motion by Lofdahl, second by Christensen, to set Council workshop for April 26, 2016, at 4:15 p.m. to review debt management plan. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 19. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS a) Library Board Minutes from February 22, 2016 �b) Resource Allocation Committee Meeting Minutes from February 3, 2016 c) Liquor Hutch Quarterly Report for January — March 2016 MISCELLANEOUS 20. STAFF UPDATES Kent Exner — Mr. Exner that that an open house will be held on May 9, 2016, to review the Dakota MasterPlan. The open house will begin at 5:30 p.m. and will be held at the Depot. The Dakota Master Plan may then be considered at the county board meeting on May 17, 2016, at 9:00 a.m. being held in Lester Prairie. Also, a county trails plan public hearing has been set for Tuesday, May 3, 2016, at 9:30 a.m. at the county board meeting being held at the Glencoe City Center. Matt Jaunich — Mr. Jaunich noted that a field representative from Senator Al Franken's office is coming to Hutchinson tomorrow at 10:00 a.m. in order for City officials to provide economic information to him as well as provide him a short tour of the community. Mr. Jaunich also mentioned that council members should inform him if they have interest in attending the League of Minnesota Cities Annual Conference being held June 14-17, 2016, in St. Paul. Mr. Jaunich reminded the Council of the Board of Review/Equalization hearing that is set for April 20, 2016, at 5:30 p.m. at the City Center. Mr. Jaunich noted that the Facilities Manager starts tomorrow. He also noted that he has received several calls regarding the parking lot area behind Cash Wise and the mall near the car wash. He reminded residents that that property is privately owned and not City property. This parking lot area is in poor condition and many have contacted Jaunich about it. 21. COUNCIL/MAYOR UPDATE R CITY COUNCIL MINUTES APRIL 12, 2016 ADJOURNMENT Motion by Lofdahl, second by Christensen, to adjourn at 8:10 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration of approving PO #19290 - Wm Mueller & Sons, Inc. Department: PW/Engineering LICENSE SECTION Meeting Date: 4/26/2016 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: This is for approval of 2016 street/pavement repairs. Wm Mueller & Sons, Duininck, Inc., and Knife River were solicited for price quotations. 2 of 3 contractors responded with very close price quotes. New, quoted rates from Duninck Inc. and Wm Mueller & Sons were applied to quantities included in 3 past projects to determine the low quote. Wm Mueller & Sons was determined the low price quote by applying their quoted rates to the 3 past projects and were $554 (3%) lower than Duininck, Inc.'s quoted rates applied to those same 3 past projects. Street/pavement repairs up to the following amounts are anticipated for the corresponding departments: $60,000 - Streets $21,000 - Water $ 4,000 -Storm Water $ 3,000 - Wasetewater $ 3,000 -Airport $ 2,000 - Cemetery $ 2,000 - HATS Facility $95,000 - Total Public Works staff recommends approval of PO# 19290. Wm Mueller & Sons have been very responsive and have done high quality work for the City in the past. BOARD ACTION REQUESTED: Consideration to approve/reject Purchase Order #19290 to Wm Mueller & Sons in the amount of $95,000 for street repairs. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 95,000.00 Funding Source: see detail above, various departments Remaining Cost: -$ 95,000.00 Funding Source: city Of PURCHASE REQUISITION Purchase Order Number COU n arious (see below) Check the Appropriate Box. Is Item Budgeted YES NO If not budgeted, where will the money come from? Invoice To. Public Works Department Streets - Streets, pavement repairs John Olson $60,000.00 1400 Adams St SE EA Hutchinson, MN 55350 City of Hutchinson Public Works 1400 Adams St SE Wm. Mueller & Sons, Inc. Address 831 Park Ave Airport - Streets, pavement repairs PO Box 247 ]Hamburg, MN 55339 �Check if only source available and state reason QUANTITY I UNITS DESCRIPTION UNIT PRICEI TOTAL 1 birecto:: Streets - Streets, pavement repairs City Administrator $60,000.00 OR INFORMATION EA Shpping Address ... City of Hutchinson Public Works 1400 Adams St SE $2,000.00 Contact N@rne Phone No. Brad Droege Airport - Streets, pavement repairs 952.467.2720 $3,000.00 Fax No - EA HATS Facility - Streets, Ravement repairs 2,000.00 $2,000.00 Check Box EA QUANTITY I UNITS DESCRIPTION UNIT PRICEI TOTAL 1 EA Streets - Streets, pavement repairs 60,000.00 $60,000.00 1 EA Cemetery - Streets, pavement repairs 2,000.00 $2,000.00 1 EA Airport - Streets, pavement repairs 3,000.00 $3,000.00 1 EA HATS Facility - Streets, Ravement repairs 2,000.00 $2,000.00 1 EA Water - Streets, pavement repairs 20,000.00 $21,000.00 1 EA Wastewater - Streets, pavement repairs 3,000.00 $3,000.00 1 EA Storm Water - Streets, pavement repairs 4,000.00 $4,000.00 100-4302-54360 60,000 601-4944-54360 21,000 100-4901-54360 2,000 602-4945-54360 3,000 100-4902-54360 3,000 652-4946-54360 4,000 226-4305-54360 2,000 Total 95,000 $95,000.00 TAX..JT375%) IIP PING TAIL DUE $95,000.001 List additional quotes and comments on the reverse side of this form. (You may attach quote sheetsif available). Date Received Rede W-0419' j'::::::I0V.0ice Arnount Verified By 19290 04-07'2018 PR'VVmMueller &Sonu.x|oxPago1of2 ........ .k]NfQRMATI ON Vendor: Address Duininck, Inc. Oct Narr� 408 6th St ',Qt1je No. Prinsburg, VIN 56281 E -Mail ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL Duininck was high based on 3 random repairs chosen from 2015 repair invoices 11/06/15, 09/12/15 & 09/30/15 Duininck 20,949.31 Muellers 20,395.25 A comparison was done using quoted prices, based on 3 random 2015 repairs: 11/6/2015 9/12/2015 9/30/2015 Mueller 2,103.25 10,780.00 7,512.00 20,395.25 X Duininck 2,089.01 11,300.25 7,560.05 20,949.31 TO L B TA $0.00 TAX., (1, 3 7 5 . SAJI�PING TOTAL DUE, $0.00 ........... ... . ......... Vendor: Address Contact Name Phone No. Fax Noi IE -Mail I ------- - ------ ... ........... ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 .SUBTOTAL $0.00 :TAX SHIPPING $0.001 i ` �� Street Patching &Repair Work Conditions Proposal of: Wm. Mueller and Sons, Inc. 831 Park Ave P.O. Box 247 Hamburg, MN 55339 saransa. MN 1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement. 2. Bituminous edges to be saw cut edges or milled back to sound pavement. Tack coat to be installed when patching. 3. Excess material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility. 4. Install a minimum of 4 inches of 41/31 Bituminous Mix (PG 58-28) or equivalent. 5. Compact aggregate base material prior to patching. Compact pavement following patch to assure a smooth transition between existing and new pavement. 6. Furnish and install concrete curbing where needed to match existing. 7. Furnish and install quality topsoil and seed as needed. 8. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work. 8. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks. 9. Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual location. Rates, Pricing and Payments 1. Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location. 2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis. 3. All equipment rates are to include operator and fuel. 4. Prices below are for the year. Prices maybe subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately. 5. Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included. •R o Hourly Labor Rates Hourly Equipment Rates (Cont.) FOREMAN $/hr $ 80.00 DOZER, CAT D4 OR EQUIVALENT $/hr $ 145.00 LABOR - GENERAL $/hr $ 60.00 DOZER, CAT D5 OR EQUIVALENT $/hr $ 157.00 LABOR - TRAFFIC CONTROL $ 60.00 DOZER, CAT D6 OR EQUIVALENT $/hr $ 173.00 MOTORGRADER $/hr $ 135.00 Material Pricing LOADER, CAT 966 OR EQUIVALENT $/hr $ 168.00 SELECT GRANULAR BORROW Ton $ 3.36 LOADER, CAT 970 OR EQUIVALENT $/hr $ 180.00 RECYCLED BITUMINOUS/CONCRETE Ton $ 8,20 LOADER, CAT 980 OR EQUIVALENT $/hr $ 190.00 CLASS 5 100% CRUSHED LIMESTONE Ton $ 11.20 SKIDSTEER LOADER $/hr $ 115.00 41/31 BITUMINOUS MIX (PG 58-28) Ton $ 54.00 SKIDSTEER LOADER, W/ MILL OR HAMMER $/hr $ 140.00 TACK OIL Gal $ 4.00 DUMP TRUCK, SINGLE -AXLE $/hr $ 79.00 TOPSOIL, SCREENED CY $ 12.00 DUMP TRUCK, TANDEM OR TRI AXLE $/hr $ 81.00 UMP TRUCK, QUAD OR QUINT AXLE DRUCK, $/hr $ 90.00 Sidewalk Repair WATER $/hr $ 98.00 REMOVE CONCRETE SIDEWALK HR T&M TRUCK, ASPHALT DISTRIBUTOR $/hr $ 165.00 CONSTRUCT 4" CONCRETE SIDEWALK HR T&M PAVER, LEEBOY 8515 OR EQUIVALENT $/hr $ 295.00 CONSTRUCT 6" CONCRETE SIDEWALK HR T&M PAVER, CAT AP600D OR EQUIVALENT $/hr $ 370.00 PAVER, CAT AP1000D OR EQUIVALENT $/hr $ 465.00 Hourly Equipment Rates ROLLER, STEEL WHEEL $/hr $ 132.00 BACKHOE, CAT 320 OR EQUIVALENT HR $ 160.00 STREET SWEEPER, PICK UP TYPE $/hr $ 120.00 BACKHOE, CAT 330 OR EQUIVALENT HR $ 187.00 TRAILER, LOW BOY $/hr $ 174.00 BACKHOE, TRACTOR -LOADER HR $ 120.00 Street Patching & Repair Work Conditions 1. Contractor is responsible for traffic control/warning devices necessary to protect. vehicles and pedestrians. Contractor is responsible to protect uncured pavement. 2. Bituminous edges to be saw cut edges or milled back to sound pavement. Tack coatto be installed when patching. 3. Excess material to be disposed of as directed by the City, either at Creekside Soils orthe City's Public Works facility. 4. Install to match existing mat or a minimum of4 inches of41/31 Bituminous Mix (PG 58-28) or equivalent. 5. Compact aggregate base material priorto patching. Compact pavement following patch to assure a smooth transition between existing and new pavement. 6. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work. 7. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks. 8_ Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual location identified on work requests_ Rates, Pricing and Payments 1. Work is to be invoiced to the City using items listed below, plus other items at time and materials- Invoices are to provide detail for each individual location. 2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis. 3. All equipment rates are to include operator and fuel. 4. Prices below are forthe year. Prices may be subject to changes in fuel or bituminous prices. Modified pricing is to be agrieed upon separately, 5. Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information; and invoice/pricing is to be included. i ■ , Hourly Labor Rates 70 FOREMAN $/hr $ -76 LABOR - GENERAL $/hr $ 51.130 LABOR -TRAFFIC CONTROL d f(/Wt 57 gp Material Pricin¢ $/hr $ SELECT GRANULAR BORROW Ton 5 3.40 RECYCLED BITUMINOUS/CONCRETE Ton $ CLASS 5100% CRUSHED LIMESTONE Ton S f. Ob 41/31 BITUMINOUS MIX (PG 58-28) Ton $ 631 - C5 TACK OIL Gal 5 QD TOPSOIL, SCREENED Cy S. 31. co Hourly Equipment Rates BACKHOE, CAT 320 OR EQUIVALENT do 0iCL IZO. 70 BACKHOE, CAT 330 OR EQUIVALENT 5( 5 4p *W V $ ISO -so BACKHOE, TRACTOR -LOADER ep 47ge. 0 $ 1�T0� � DOZER, CAT D4 OR EQUIVALENT $/hr S IPO -iia DOZER, CAT D5 OR EQUIVALENT $/hr 5 riit}.1!5 DOZER, CAT D6 OR EQUIVALENT $/hr S mg .15 i R 1 NS lf�L-AG Hourly Equipment Rates (Cont.) MOTOR GRADER $/hr $ 157-A LOADER, CAT 966 OR EQUIVALENT $/hr $ 157-00 LOADER, CAT 970 OR EQUIVALENT $/ hr $ 1%77.00 LOADER, CAT 980 OR EQUIVALENT $/hr $ ZC7.30 SKIDSTEER LOADER $/hr $ SKI DSTEER LOADER, W/ MILL OR HAMMER $/hr $ J DUMP TRUCK, SINGLE -AXLE $/hr $109.50 DUMP TRUCK, TANDEM OR TRI AXLE $/hr $ . So DU MP TRUCK, QUAD OR CLU INTAXLE $/hr $ 1111.15 TRUCK, WATER $/hr $ 119.15 TRUCK, ASPHALT DISTRIBUTOR $/hr $ 114. 95 PAVER, LEEBOY 8515 OR EQUIVALENT $/hr $ 191_ Z0 PAVER, CAT AP600D OR EQUIVALENT $/hr $__ 19i.70 PAVER, CAT AP1000D OR EQUIVALENT $/hr $ 2KE3.uO ROLLER, STEEL WHEEL $/hr $ JZ0.5b STREETSWEEPER,PICK UPTYPE $/hr $ I -M50 TRAILER, LOW BOY $/hr CITY OF HUTCHINSON PUBLIC WORKS 2016 STREET PATCHING & REPAIR WORK Street Patching & Repair Work Conditions 1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement, 2, Bituminous edges to be saw cut edges or milled back to sound pavement. Tack coat to be installed when patching. 3. Excess material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility_ 4. Install to match existing mat or a minimum of 4 inches of 41/31 Bituminous Mix (PG 58-28) or equivalent. 5. Compact aggregate base material prior to patching. Compact pavement following patch to assure a smooth transition between existing and new pavement 6. Maintain the worksite in a clean, neat manner, Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work. 7. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks, 8. Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual location identified on work requests. Rates, Pricing and Payments 1. Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location, 2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis. 3. All equipment rates are to include operator and fuel. 4. Prices below are for the year. Prices may be subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately_ 5 Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included. DESCRIPTION UNIT PRICE DESCRIPT(Oto UNIT PRICE Wm Mueller & Sons, Duininck, Inc., Hamburg, MN Prinsburg, MN HourlV Labor Rates Hourly Labor Rates FOREMAN $/hr S 80.00 FOREMAN $/hr $ 76,70 LABOR -GENERAL $/hr $ 60.00 LABOR - GENERAL $/hr $ 57.80 LABOR -TRAFFIC CONTROL $/hr $ 60.00 LABOR -TRAFFIC CONTROL $/hr $ 57.80 Material Pricing Material Pricing SELECTGRANULAR BORROW Ton $ 3.36 SELECTGRANULAR BORROW Ton $ 3.60 RECYCLED BITUMINOUS/CONCRETE Ton $ 8.20 RECYCLED BITUMINOUS/CONCRETE Ton $ 9,55 CLASS 5100%CRUSHED LIMESTONE Ton $ 11.20 CLASS 5 100% CRUSHED LIMESTONE Ton $ 11.00 41/31 BITUMINOUS MIX (PG 58-28) Ton $ 54.00 41/31 BITUMINOUS MIX (PG 58-28) Ton $ 63.25 TACK OIL Gal $ 4,00 TACK OIL Gal $ 4.00 TOPSOIL, SCREENED CY $ 12.00 TOPSOIL, SCREENED CY $ 35.00 Hourly Equipment Rates Hourly Equipment Rates BACKHOE, CAT 320 OR EQUIVALENT $/hr $ 160.00 BACKHOE, CAT 320 OR EQUIVALENT $/hr $ 170.90 BACKHOE, CAT 330 OR EQUIVALENT $/hr $ 187.00 BACKHOE, CAT 330 OR EQUIVALENT $/hr $ 180,80 BACKHOE, TRACTOR -LOADER $/hr $ 120.00 BACKHOE, TRACTOR -LOADER $/hr $ 170.90 DOZER, CAT D4 OR EQUIVALENT $/hr $ 145.00 DOZER, CAT D4 OR EQUIVALENT $/hr $ 120.40 DOZER, CAT D5 OR EQUIVALENT $/hr $ 157.00 DOZER, CAT D5 OR EQUIVALENT $/hr $ 148.15 DOZER, CAT D6 OR EQUIVALENT $/hr $ 173.00 DOZER, CAT D6 OR EQUIVALENT $/hr $ 148.15 MOTOR GRADER $/hr $ 135.00 MOTOR GRADER $/hr $ 157.80 LOADER, CAT 966 OR EQUIVALENT $/hr $ 168.00 LOADER, CAT 966 OR EQUIVALENT $/hr $ 157.00 LOADER, CAT 970 OR EQUIVALENT $/hr $ 180,00 LOADER, CAT 970 OR EQUIVALENT $/hr $ 187,00 LOADER, CAT 980 OR EQUIVALENT $/hr $ 190.00 LOADER, CAT 980 OR EQUIVALENT $/hr $ 207.30 SKIDSTEER LOADER $/hr $ 115.00 SKIDSTEER LOADER $/hr $ 105.25 SKIDSTEER LOADER, W/ MILL OR HAMMER $/hr $ 140,00 SKIDSTEER LOADER, W/ MILL OR HAMMER $/hr $ 145.60 DUMP TRUCK, SINGLE -AXLE $/hr $ 79.00 DUMP TRUCK, SINGLE -AXLE $/hr $ 109,50 DUMP TRUCK, TANDEM OR TRI AXLE $/hr $ 81,00 DUMP TRUCK, TANDEM OR TRI AXLE $/hr $ 109.50 DUMP TRUCK, QUAD OR QUINT AXLE $/hr $ 90.00 DUMP TRUCK, QUAD OR QUINT AXLE $/hr $ 111.75 TRUCK, WATER $/hr $ 98.00 TRUCK, WATER $/hr $ 119,95 TRUCK, ASPHALT DISTRIBUTOR $/hr $ 165,00 TRUCK, ASPHALT DISTRIBUTOR $/hr $ 119.95 PAVER, LEEBOY 8515 OR EQUIVALENT $/hr $ 295,00 PAVER, LEEBOY 8515 OR EQUIVALENT $/hr $ 191.20 PAVER, CATAP600D OR EQUIVALENT $/hr $ 370.00 PAVER, CATAP600D OR EQUIVALENT $/hr $ 191.20 PAVER, CATAP1000D OR EQUIVALENT $/hr $ 465.00 PAVER, CATAP1000D OR EQUIVALENT $/hr $ 248.20 ROLLER, STEEL WHEEL $/hr $ 132,00 ROLLER, STEEL WHEEL $/hr $ 120,90 STREET SWEEPER, PICK UP TYPE $/hr $ 120,00 STREET SWEEPER, PICK UP TYPE $/hr $173.50 TRAILER, LOW BOY $/hr $ 174.00 TRAILER, LOW BOY $/hr $ 199.10 Single -axle dump Quad/Quint axle Steel roller Asphalt Distributor Skid -steer loader Skid -steer loader w/ mill or hammer Foreman Labor -General Labor -Traffic 41/31 Bituminous mix Per Invoice 015-609 11/06/15 Single -axle dump Quad/Quint axle Quad/Quint axle Tandem or tri -axle Tandem or tri -axle Leeboy 8515 Paver Steel roller Asphalt Distributor Skidsteer loader Skidsteer loader w/ mill or hammer Foreman Labor -General 41/31 Bituminous mix Per invoice 415-385 09/12/15 Single -axle dump Quad/Quint axle Quad/Quint axle Leeboy 8515 Paver Steel roller Asphalt Distributor Skidsteer loader Skidsteer loader w/ mill or hammer Lowboy trailer Foreman Labor -General 41/31 Bituminous mix Per invoice 015-687 09/30/15 Total of 3 representative invoices lr.644_�, 150 79.00 118.50 Single -axle dump 1,S0 109,50 164.25 1.00 90.00 90,00 Quad/Quint axle 1:00 111.75 111,75 1.50 132.00 198,00 Steel roller 1;50 120.90 181.35 0,75 165,00 123.75 Asphalt Distributor 0,75 119,95 89.96 1.00 115,00 115.00 Skid -steer loader 1,00 105.25 105,25 1.00 140.00 140.00 Skid -steer loader w/mill or hammer 1,00 145,60 145.60 3.50 80.00 28000 Foreman 3,50 76.70 268,45 11.50 60.00 690,0 11,50 57,80 664.70 4,00 60,00 240.00 Labor -Traffic 4.00 57.80 231,20 2,00 54,00 10800 41/31 Bituminous mix 2.00 63.25 126.50 2,103.25 2,089.01 4,00 79.00 316,00 Single -axle dump 4,00 109,50 438,00 3,00 90.00 270,00 Quad/Quint axle 3.00 111,75 335.25 3.00 90.00 270,00 Quad/Quint axle 3.00 111.75 335.25 3,00 81.00 243,00 Tandem or tri -axle 3,00 109,50 328.50 3,00 81.00 243.00 Tandem or tri -axle 3,00 109,50 328,50 2.00 295,00 590.00 Leeboy 6515 Paver 2.00 191.20 382.40 5,00 132.00 660.00 Steel roller 5,00 120.90 604.50 2.00 165.00 330.00 Asphalt Distributor 2.00 119.95 239.90 4.00 115.00 460.00 Skidsteer loader 4.00 105,25 421.00 1.00 140.00 140.00 Skidsteer loader w/ mill or hammer 1,00 145.60 145.60 8,00 8w0 640.00 Foreman 8,00 76.70 613,60 50.00 60.00 3,000.00 Labor -General 50,00 57,80 2,890,00 67.00 54,00 3,618.00 41/31 Bituminous mix 67,00 63625 4,237.75 10,780,00 11,300.25 450 7'190 355.50 Single -axle dump 4.50 109,50 492,75 3.00 90.00 270.00 Quad/Quint axle 3,00 111.75 335.25 3.00 90.00 270.00 Quad/Quint axle 3.00 111;75 335,25 4.00 295,00 1,180.00 Leeboy 8515 Paver 4.00 191.20 764,80 3.75 132,00 495,00 Steel roller 3,75 120.90 453.38 2.00 165.00 330.00 Asphalt Distributor 2.00 119,95 239.90 3.50 115,00 402.50 Skidsteer loader 3.50 105,25 368.38 350 140.00 490.00 Skidsteer loader w/ mill or hammer 3.50 145.60 509,60 1.00 174.00 174_00 Lowboy trailer 1.00 199,10 19%10 7-00 80.00 560.00 Foreman 7,00 76,70 536.90 13_75 60.00 825,00 Labor -General 13.75 57.80 794.75 40.00 54.00 2,160.00 41/31 Bituminous mix 40.00 63.25 2,530,00 7,512,00 7,560.05 F7) 20,949.31 3 4�*- /" Dt„ -,-n ,n c rC- ;� 0 / 9 Y9.31 'AIV, MUELLER & SCANS. ING. S31 Pr�RK AVE N LIE P.0. BOX 247 HAMBURG, MIN 5533M247 To CITY OF HL1 TCHIti[$QN 111 a -A SAN STREET I iL'1'4:HpNSON, rVIN' 55 X 5 0 d A�aBRa, wx Gustomer 1L7. '13C'J 952-467-2720 Job Na Job ,.bJRPORT HANGER Unit of Uni'S .'i eas,.J U74 Brice 7?i STREET PATCHING AND REfPAJR PER QUOTE 1 #44 SINGLE .E DUMP TRUCK - CLEAN CP 1.50 HRS 79.00 119.54 913 QUAD OR QUINT AXLE - HAUL 0; !K 1,oa FSR x.00 90,00 $15.1 3TEEL ROLLER 1 50 HRS 13200 19800 ASPHALT DISTRIBUTOR .75 HR 155.40 123.75 42 WlLkk 3TSE"R LOADER 1 00 HR lib 4a 11!1. 00 $2 SKIDS'TEER LOADER Wl MILL OR RAMMER —_2�T�... HIR 140.00 :140.W 1=G?LdlFIAENT 8.75 785.225 FOREMAN 350 HRS 80.00 2840:`0 LASOR • GENERAL 11.50 HRS 50.04 69040 LABOR - TRAFFIC CONTROL 4,QQ HRS 50.40 1AQR 19..04 41431 BITUMINOUS MIX '2RIDGE ENDS ON SCHOOL ROAD 2-00 TCM 55.00 114_uD AIRPOPTdANGER TON 55-00 -110-W 817U TIINOUS 4_DC _ _. 224,00 TOTAL { r f r r L ftrr mrk+ I3iiW 32,2166.'25 i d' -al Tax Ratainaae. Haid LATE Q�UE; 12JIE42015 Ar n1 Uue $2,.215,25 1lM. MUELLER & SONS, INC. 831 PARK AVENUE P.o. Box 247 HAMBURG, MN 55339-0247 To: CITY OF HUTCHINSON 111 HASSAN STREET HUTCHINSON, MN 55350 00= MU d A M 9 U 8 Q. M N 952-467-2720 RECEIVED OCT 0 9 2015 City of Hutchinson Engineering Department Invoice IQ: 15-385 Invoice Date: 09/12/2015 Customer ID: 1600 Job No: 2015 -PRO Job Location: SPRUCE CT NE, 5TH AVE TRAI I_, 1 ST & GLEN ST, 5TH AVE, 4TH AV SW & TRAIL, GOEBEL ST SW, SHERWOOD ST "continued" Unit of Item Description Units Measure Uni� t Price Amoun STREET PATCHING AND REPAIR PER QUOTE 1 09110 - PATCH VARIOUS AREAS ON CITY STREETS #44 SINQLE AXLE DUMP TRUCK - CLEAN UP 4.00 HRS 79.00 316.00 #12 QUAD OR QUINT AXLE - HAUL MIX 3.00 HRS 90.00 270.00 #51 QUAD OR QUINT AXLE - HAUL MIX 3.00 HRS 90.00 270.00 #18 - TANQEM OR TRI AXLE - HAUL MIX 3.00 HRS 81.00 243:00 465 - TANDEM OR TRI AXLE - HAUL MIX 3.00 HRS 81.00 243.00 LEEBOY 8515 PAVER 2.00 HR$ 295.00 590.00 #151 STEEL ROLLER 5.00 HRS 132.00 660.00 ASPHALT DISTRIBUTOR 2.00 HRS 165.00 330.00 #2 SKIDSTEER LOADER 4.00 HRS 115.00 460.00 #2 SKIDSTEER LOADER WITH MILL 1.00 HR 140.00 140.00 EQUIPMENT 30.00 3,522.00 8.00 HRS 80.00 640.00 _FOREMAN LABOR - GENERAL 50.00 HRS 60.00 3,000.00 LABOR _ __ 58.00 _ _ 3,640.00 41131 BITUMINOUS MIX 67.00 TON 55.00 3.685.00, 9110 TOTAL 10,847.00 2 9111 - SHERWOOD #44 SINGLE AXLE DUMP TRUCK- CLEAN UP 1.00 HR 79.00 79.00 #18 - TANDEM OR TRI AXLE - HAUL MIX 3.00 HRS 81.00 243.00 #151 STEEL ROLLER 1.00 HR 132:00 132.00 ASPHALT DISTRIBUTOR .50 HR 165.00 82.50 #2 SKID$T�ER LOADER 1.00 HR 115.00 11500 EQUIPMENNT 6.50 651.50 "continued" MM. MUELLER & SONS, INC. 831 PARK AVENUE P.O. BOX 247 HAMBURG, MN 55339-0247 Z' -'R RAMBQRO, MN 952-467-2720 Invoice ID: 15-687 Invoice Date: 09130/2015 Customer ID: 1600 Job No: 2015 -PRO To: Job Location: RECEIVED CITY OF HUTCHINSON HARRINGTON, MILLER, SOUTHVIEW CT, 111 HASSAN STREET SUNSET ST, HARSSEN, JOAKLAND, HUTCHINSON, MN 55350 OCT 0 9 2015 5TH, NORTHWOODS AVE, ELM City of Hutchinson Engineering Department "continued' Unit of Item_ Description Units Measure Unit Price Amount STREET PATCHING AND REPAIR PER QUOTE 9128 - PATCH VARIOUS AREAS ON CITY STREETS #28 SINGLE AXLE DUMP TRUCK - CLEAN UP 4.50 HRS 79.00 355.50 # 2 QUAD OR QUINT AXLE - HAUL MIX 3.00 HRS 90.00 270.00 #30 QUAD OR QUINT AXLE - HAUL MIX 3.00 HRS 90.00 270.00 •LEEBOY 8515 PAVER 4.00 HRS 295.00 1,180.00 #152 STEEL ROLLER 3.75 HRS 132.00 495.00 ASPHALT DISTRIBUTOR 2.00 HRS 165.00 33Q.00 #1 SKIQ$TEER LOADER 3.50 HRS 115.00 402.50 #1 SKIDSTEER LOADER WITH MILL 3.50 HRS 140.00 490.00 LOWBOY 1.00 HR 174.00 174.00 EQUIPMENT 28.25 3,967.00 FOREMAN 7.00 HRS 80.00 560.00 LABOR - GENERAL 13.75 HRS 60.00 825.00 LABOR 20.75 1,385.00 41/31 -BITUMINOUS MX SOUTHVIEW COURT 13.00 TON 55.00 715.00 SUNSET STREET 7.00 TON 55.00 385.6Q HARRINGTON/MILLER 4.00. TON 55.00 220.00 HASSENIOAKLAND 7.00 TON 55.00 385.00 HASSEN/4TH & 5TH 9.00 TON 55.00 495.00 BITUMINOUS 40.00 2,200.00 9/28 TOTAL 7,552.00 2 9/29 - NORTHWOODS AVE, ELM STREET #28 SINGLE AXLE DUMP TRUCK - CLEAN UP 1.25 HR 79.00 98.75 #34 QUAD OR QUINT AXLE - HAUL MIX 3.00 HRS 90.00 270.00 LEEBOY 8515 PAVER 1.00 HR 295.00 295.00 "continued' HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Jaycee Water Carnival Requests Department: Police LICENSE SECTION Meeting Date: 4/26/2016 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 2 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: I am in receipt of a letter from Jeremy Carter and the Water Carnival Committee in reference to the 2016 Water Carnival Celebration. My staff and I have reviewed the request and are confident that we can meet the needs of the Water Carnival Committee. As in the past the Water Carnival Committee as assured us that they have been in contact with the other city department mentioned in the attached request. The Police Department looks forward to working those departments and the Hutchinson Jaycees to insure another safe and successful Water Carnival Celebration. BOARD ACTION REQUESTED: I recommend approval. Fiscal Impact: $ 8,000.00 Funding Source: Police FTE Impact: 31.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: chinsvn Jaycee Water Carnival_ April 22, 2016 Matt Jaunich, City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Matt, The 74th Annual Hutchinson Jaycee Water Carnival city festival will be held from June 13-19 this year, and the entire committee is working hard to prepare for it. We are requesting that approvals and permits be issued for the 2016 Water Carnival as follows: 1. Close the appropriate streets and issue a Parade permit for the Grande Day Parade on Sunday, June 191h, from 11:00 AM to 4:00 PM. We are working to have this year's parade route the same as last year's. We anticipate MN Dot will grant approval for the same route as last year. Again this year we request there would be no parking on 1St Ave SE from Main Street to Hassan St., 2nd Ave NW/ Franklin St. to Washington Ave., and no parking allowed in the parking lot behind Dunn Brothers Coffee due to space needed for parade units. 2. Close or monitor intersections at all necessary points for Grande Day Parade Route on Sunday, June 191h from 10:00 AM to 4:00 PM, including posting no parking signs in designated areas as determined by Hutchinson Police Department. 3. Issue a permit for a fireworks display on Sunday, June 191h beginning at approximately 10:00 PM to be displayed over the Crow River. Fireworks will be launched from either AFS Park or Oddfellows Park. The Fire Department Chief will be notified concerning the display of fireworks. The Water Carnival committee will arrange to have Sheriff Department, Fire Department and Ambulance support on hand. No parking will be allowed on School Rd from Hwy 7 W to Lewis Ave. 4. We have contracted with Mini Biff, Inc. to provide portable lavatory services for the Grande Day Parade route, Parade staging area and Kids Fun Days area. 5. Request permit to close 1St Ave SE between Main St. and Hassan St. NE beginning Saturday June 18th at approximately 5:00 A.M. until Sunday June 191h until parade completion or as determined by police personnel. 6. Request permit for Street Dance located behind Main Street Sports Bar Saturday, June 18th. See separate request with details. P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org chinsvn Jaycee Water Carnival_ 7. Request a temporary suspension of the noise ordinance to allow the street dance concert on Saturday, June 18th until 12:30 A.M, referenced above in line item 6. 8. The Boat Parade on Thursday, June 191h will require the use of the north half of the Roberts Park parking lot. The Hutchinson Police Department has agreed to provide assistance for this event to minimize parking congestion. 9. The Kiddy Day parade will be held Saturday, June 18th at Library Square in downtown Hutchinson and the Hutchinson Police Department has been contacted and agrees to be present to monitor traffic flow. 10. We would like to have all spectators of the Boat parade and Fireworks to be able to park throughout parking spots in Masonic/West River Park. 11. The Hutchinson Jaycee Water Carnival sporting events and water events chairs will coordinate traffic flow and control with the Hutchinson Police department for the events including Motor Cycle ride, 8K - 15K— Family Fun runs, and Canoe Races. The Water Carnival is a non-profit event, and the Jaycees would appreciate the waiver of any fees or rentals during the duration of the Water Carnival to help defray expenses. We appreciate the assistance received from the City of Hutchinson and its staff, and we could not have a community celebration without this support. If you should have any questions or concerns, or would like additional information, please contact me directly. Thank you, Jeremy Carter 2016 Commodore Hutchinson Jaycee Water Carnival 320-583-5874 Jbcarter5(@nutelecom.net cc: Dan Hatten, Police Chief Jim McKay, Ambulance Services Mike Schumann, Fire Chief Dolf Moon, PRCE Director P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Special Event, Wedding in West River Park Department: Police LICENSE SECTION Meeting Date: 4/26/2016 Application Complete N/A Contact: Daniel Hatten Agenda Item Type: Presenter: Daniel Hatten Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Jeff and Kris Haag are requesting the use of West River Park and camping facilities for a family wedding celebration on Saturday September 24, 2016. The Haag family has already taken the appropriate steps to reserve the park and the camp grounds with the Park and Rec Department. This will ensure little if any disturbance to the residence surrounding the park. The event will occur between the hours of 4:00 pm and 12:00 pm on Saturday September 26th for 300 to 350 invited guests. There will be a large tent placed in the open grassy area north of the stage and Les Kouba Parkway on Friday September 25th and removed on Sunday September 27th. The Haag family is also requesting permission to have amplified sound during these hours along with authority to provide alcohol at the event for their guests. This event will be by invitation only, the alcohol service will be done by professional bartenders to only the family's invited guests who will be responsible serving only adults. The family has also requested the portion of Les Kouba Parkway near the event be closed off to eliminate traffic and parking congestion and to insure the safety of the guest as they use the park facilities. The parking for the event will be in the northeast corner of the park, the same area we utilize for other major events that occur in the park. The Haag family as the option of utilizing a HPD Police Officer for security and will make that determination in the coming weeks. I have reviewed this request and have approved the plan. I look forward to working with the Haag family on their family celebration. BOARD ACTION REQUESTED: Recommend approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Short-Term Gambling License - Saturday Night Cruisers Car Club Department: Administration LICENSE SECTION Meeting Date: 4/26/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Saturday Night Cruisers Car Club has submitted a short-term gambling license application into administration for review and processing. The application is for raffle drawings the organization will be holding between June 1, 2016, and December 31, 2016. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Saturday Night Cruisers Car Club from June 1, 2016 to December 31, 2016. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: city of ! I I Hassan Street Southeast Hutchinson, MN 55350 ( 320) i$7-5151 Fax (320) 2J4MO Circ of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at teast 30 days before event in order to be considered Application T ® Shori Term Date(s) ,lune 1 .ZQ)itp december 31 Fee- $30.00 E' anrhrDavlYeur - Mun►hlDu /Year Orr,ani'zation Information 1 i 1 f.Ir % Saturday Night Cruisers Car Club ' 320-296-1991 Name - _ Phone Number 1125 Blackbird Drive SW Hutchinson MN 55350 .Address where regular meeting are held Cir). 5tn►e Iir� Federal or State ID: 41-195-6814 Day and time of meetings:' First Tuesday of the month Is this organixa€ion organized under the laws of the State of Minnesota'? ® yes ❑ no Flow long has the organization been in existence? 1999 How may members in the organization? 55 What is the purpose of the organization'? To get classic car enthusiasts and the public together. In whos4 custody will organization records be kept? Sue Lambertson 320-295-1991 Vame 1125 Blackbird Drive SW .address Duly Authorized Officer of the Organization Information Jeannie Tessmer - 7i -are Alpine 16207 673rd Street Residence Address Hutchinson City Hutchinson City Date ❑r Birth-. 11/03/1952 Place of Furth: Monthldayl)'v 1, -- --- 1 lave you ever been convicted of any crime other than a traffic offense? If yes, explain: Phone Number MN 55350 State zip 320-587-7791 Phone Number MN 55350 Stale zip Litchfield MN Crh' Stat ❑ yes Qd no On' ofllrarchinson .1p1dicarion for Gambling IX'viLes Lice se Page ? of 3 Desi hated Gamblin& Manager ( ualyled under Minnesofu Slafute §329, Sue Lambertson Treasurer True Aarne 1125 Blackbird Drive SW Hutchinson Residence Address 011 Date of Birth. 09/22/1958 Place of iiirth: :11owhzday:'year T Have you ever been convicted of any crime other than a traffic offense? If yes, explain: Flow long have you been a member of the organization? Four Years Game Information Location i` 1 Hutchinson Mall Nadne qj loc•alion where same will he played 1060 MN -15 Address of lovalion where gauge will he played 320-296-1991 i Phone Number MN 55350 - E ,Stare Lip f Lynwood CA C'il}• Slate © yes M no Hutchinson 320-587-5956 Phone Number MN 55350 Cil}, Slate Zip Date(s) aridlor day(s) gambling devices will be used: June through December AM AM 1 [ours of the day gambling devices w i I I be used: From 6:00 m To 8:00 pm PM Maximum number of player: Fifty second &fourth Fridays Will prizes be paid in money or merchandise? ® money Ll merchandise Will refreshments be served during the time the gambling devices will be used? ® yes Ll no Ifyes, will a charge be made for such refreshments? ?� yes ❑ no PD and Popcorn $1 each Game Information Location 42 - St. Anastasia Fall Festival 320-587-6507 Name of location where game will be played Phone Number 460 Lake Street Hutchinson MN 55350 Address of locuriva where game will be picrved City Slate Zip Date(s) and or days) gambling devices will be used: September 11th through September 11th AM y Hours of the day gambling devices will be used: From 10:04 am pM To 3:00 pm Maximum number of player: Fifty Will prizes be paid in money or merchandise? ® money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? W \ es J no If yes, will a charge be made for such refreshments'.' A � es U no Pop and Popcorn $1 each AM Cir r of Nurchm-son 1ppl+cruion fur CiunrhtrirK tJe�rces Lrce qre 1'uKe 3 of 3 Officers of the Organization (i •rtecessa ; dist additional names on se orate sheen , llsl addiliUnal names on separate sleet) - :'dame Philip Claggett Residence ifddress President Name Name Residence Ifcldre.v.v — Title Name 724 Church Street SW Hutchinson MN 55350 Residence Address 041 Slate Zip Gary Lambertson Vice President Name 171le 1125 Blackbird Or SW Hutchinson MN 55350 Residence Address City .S(are 7_ip Jeannie Tessmer Secretary Name Title _16207 673rd Street Hutchinson MN 55350 _ Residence ,Address Citv Stale Zi) Officers or Other Persons Paid for Services Information ffnecessar , llsl addiliUnal names on separate sleet) - :'dame Title Residence ifddress Ciry State lin Name -- Title Residence Ifcldre.v.v — Ci{y State Zip-- - Name Tole !residence Address � city State Zill Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)" Gambling Manager ® yes LJ no � �— Authorized Officer M yes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and l authorize the City of] lutchinson to invest igate the information submitted_ Also, 1 have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and 1 will Familiarize myself with the contents thereof. )L-- L4/c:-)/ I arure 3 u hori_ed officer gforganiaation Date• Signature ofgamhling manager oforgatization Date Internal Use Only City Council ❑ approved ❑ denied Notes: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Sketch Plan Review - 1315 Montreal Street SE Department: Planning LICENSE SECTION Meeting Date: 4/26/2016 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The purpose of this application is to determine, generally speaking, if the City would be receptive to this project. The site would need to be rezoned from Mixed Use to R-4 — High Density Residential in order to accommodate this project. Prior to the developer spending a lot of time and effort developing detailed plans for the site, staff felt like a sketch plan review would be more appropriate at this stage. If the sketch plan is found to be generally acceptable, the developer could chose to move forward with submitting detailed site plans for review, rezoning applications, preliminary/final plat, etc and start the formal development review process. The applicant spoke at the meeting and gave a brief overview of their company and the project. No one from the public spoke regarding this request. The Planning Commission voted to approve the Sketch Plan Unanimously (5-0) on April 19, 2016. BOARD ACTION REQUESTED: Approval of Sketch Plan. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14551 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF SKETCH PLAN REQUESTED BY KUEPERS ARCHITECTS AND BUILDERS AT 1315 MONTREAL ST SE. FACTS 1. Carlton Holdings I, LLC, is the owner of a parcel of land located at 1315 Montreal St. S.E., Hutchinson Minnesota; and, 2. The subject property is legally described as: Calaford Place Outlot B. 3. Kuepers Architects and Builders, has applied to the City for a sketch plan review to get formal feedback on the sketch plan application at 1315 Montreal St. S.E., Hutchinson MN. 4. The Planning Commission met on April 19, 2016, and reviewed the proposed sketch plan and hereby recommends approval of the request subject to the following findings and conditions: a. Approval of the sketch plan does not constitute approval of entire project, as there are several other procedural steps that need to be completed in order for the property to be developed. b. Denver Avenue will need to be constructed from Montreal Street to Bradford Street before this parcel can be built on. c. Any application for Tax Increment Financing shall be independent of this sketch plan approval. 5. The City Council of the City of Hutchinson reviewed the requested sketch plan at its meeting on April 19, 2016, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the sketch plan, subject to the following findings and conditions: a. Approval of the sketch plan does not constitute approval of entire project, as there are several other procedural steps that need to be completed in order for the property to be developed. b. Denver Avenue will need to be constructed from Montreal Street to Bradford Street before this parcel can be built on. c. Any application for Tax Increment Financing shall be independent of this sketch plan approval. APPLICABLE LAW 6. Section 153.020 Municipal Code of Ordinances CONCLUSIONS OF THE LAW 7. Subdividers may prepare a subdivision sketch plan for review by the Planning Commission. This sketch plan will be considered as having been submitted for informal discussion between the subdivider and the Planning Commission. No fee shall be required of the subdivider for the submission of a sketch plan. 8. Submission of a subdivision sketch plan shall not constitute formal filing of a plan with the city. On the basis of the subdivision sketch plan, the Planning Commission will informally advise the subdivider of the extent to which the plan conforms to the Comprehensive Plan, design standards of Findings of Fact — Resolution # 14551 Apartment Sketch Plan Review 1315 Montreal St. S.E. Page 2 this chapter and to other ordinances of the city, county and state will discuss possible modification necessary to secure approval of the plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to approve a sketch plan to approve the apartment complex concept at 1315 Montreal St. S.E., Hutchinson, MN is approved. Adopted by the City Council this 26th day of April, 2016. ATTEST: Matthew Jaunich Gary T. Forcier City Administrator Mayor AGENDA HUTCHINSON PLANNING COMMISSION Tuesday, April 19, 2016 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. 2. PLEDGE OF ALLEGIANCE 3. ELECTION OF OFFICERS 4. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED MARCH 15, 2016. 5. PUBLIC HEARINGS 6. NEW BUSINESS A. CONSIDERATION OF A SKETCH PLAN FOR 3, 29 UNIT APARTMENT BUILDINGS LOCATED AT 1315 MONTEAL ST SE. 7. UNFINISHED BUSINESS A. CONSIDERATION OF A SITE PLAN AND CONDITIONAL USE PERMT FOR MIDCOUNTRY BANK 8. COMMUNICATION FROM STAFF A. Upcoming Meetings 9. ADJOURNMENT �1141_�A. f. - DIRECTORS REPORT - PLANNING DEPARTMENT .. 3' .3' .3' .3' .i'.3' .3' .3' .i'.3' .3' .3' .3' .3' .3' .3' .3: a%'-;$";$•�;�"',$';�"',$"',$'�;�"',$'•',�"',�"',$'�;�"',$'•',�"',�"',$'�;$"',$"',$'�;�"',$'•',�"',�"',$'�;�"',$'•',�"',�"',$'�;$"',$"',$'�;�"',$';�"',$"',$'�; To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: April 14, 2016, for April 19, 2016, Planning Commission Meeting Application: Sketch Plan Review —1315 Montreal St SE — Apartment Concept Applicant: Kuepers Architects and Builders SKETCH PLAN REVIEW — 1315 MONTREAL ST SE — APARTMENT CONCEPT The purpose of this application is to determine, generally speaking, if the City would be receptive to this project. The site would need to be rezoned from Mixed Use to R-4 —High Density Residential in order to accommodate this project. Prior to the developer spending a lot of time and effort developing detailed plans for the site, staff felt like a sketch plan review would be more appropriate at this stage. If the sketch plan is found to be generally acceptable, the developer could chose to move forward with submitting detailed site plans for review, rezoning applications, preliminary/final plat, etc and start the formal development review process. EA IYo ss aun' 1'z as1 o Print Date: April 14, 2016 Sketch Plan Review 1315 Montreal St SE — Apartment Concept Planning Commission — 4-19-16 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: GENERAL INFORMATION Mixed Use 1315 Montreal St SE +- 15 acres. Vacant Adjacent Land Use: Agricultural field, commercial development, and single-family residential. Adjacent Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Sketch Plan Review C-2 (Automotive Service Commercial), C-4 (Fringe Commercial), R-3 (Medium Density Residential) Commercial Annexed into the City of Hutchinson in 2004. Platted as Calaford Place in 2006. Section 153.020 Kuepers Architects and Builders have submitted the attached sketch plan for review. The location of the site is east of Montreal St. across the street from Kwik Trip. This parcel has been vacant, besides for an existing stormwater basin since it was platted in 2006. The proposal includes three apartment buildings, each 29 units for a total of 87 units. The apartments would be built on the easterly 2/3 of the lot to the north of the existing stormwater basin that would need to be enlarged to accommodate development. The front approximately 1/3 of the site is proposed to be an Outlot reserved for future development. Access to the proposed apartments would come off Denver Avenue, which would need to be constructed to accommodate this development. Denver Avenue needs to be constructed from Montreal Street to Bradford Street for the purposes of this project. As noted, there are three, 29 unit buildings being proposed along with two, 10 -space garages for each building. In addition to the garages, there appears to be adequate off-street parking to meet the requirements of the zoning ordinance. The developer also provided a sketch of what the buildings could look like. Staff generally feels the buildings are aesthetically pleasing and would fit in. Sketch Plan Review 1315 Montreal St SE — Apartment Concept Planning Commission — 4-19-16 Page 3 Staff understands the applicant will be seeking tax increment financing (TIF) if the project moves beyond the sketch plan phase. The Hutchinson Housing and Redevelopment Authority and City Council would make a determination if TIF is appropriate for this project or not. Recommendation: Staff is in favor of the sketch plan as presented and believes the project as presented could work. There appears to be a need for apartments in the community that isn't being met, as is evidenced by the fact that the current apartment vacancy rate is below 2%. A healthy market is typically around 5%. It should be noted that any tax increment financing for the project should be considered during the next steps of the project and that recommending approval on the sketch plan has no bearing on whether or not TIF is granted or not. A full TIF analysis will be completed at the appropriate time by the City's TIF consultant if the project were to move forward the applicant officially applied for TIF. Staff recommends Outlot A be utilized for commercial development in the future. It appears that the development along Montreal St. is going to be commercial in nature based on the City zoning ordinance and the current land use along that stretch of road. Staff believes keeping multi -family housing one -tier off of the commercial corridor makes sense for a wide variety of reasons. Staff recommends approval of the sketch plan with the following conditions: 1. Approval of the sketch plan not constitute approval of entire project, as there are several other procedural steps that need to be completed in order for the property to be developed. 2. Denver Avenue will need to be constructed from Montreal Street to Bradford Street before this parcel can be built on. 3. Any application for Tax Increment Financing shall be independent of this sketch plan approval. L=\ProJecte\2CI5\Hutchinson Apts\5Ite5.dwg Mar 16, 2016-02:36:20PM nA mm -3 oa o hA N D m - A Z z A o' 3 f D K o OIs MaN�� A S7- < m - o z po m m N T O A 3 $ D C r D - o Inds Io, a3sodoad D 911N'16L � e � 33?�ttl 9NICTIn9 21 € IDID _ 9T4190�`3�v21>�J 9Tb'190i-39>L>9 UM A�n � � FF g€ y � _IIdS IOt O3SOdOLId d z r m��s ti- A 9TdI9oi-3�>n� - A SLINn 67 Q �Nloiing r N O 1 _ O OJ - ��n"�m��`--' - Inds lo�a39odoad p g AG -� F �€ J �zD 0 r si1Nn sz O D A 3N0 9NICTIn9FRI 1 ON" o�A. SA`o LIa - sTvi9 of - 3*ura>� 9TaI9 0l - 3�da>� D I �� CC hereby certify that this plan, specification, h A m U E P E R"iJ HUTCHINSON eporvwas prepared daym or under my direct N super iston Arid that a duly Licensed Architect APARTMENTS tender the laws or the state oe M�nneeora. o ARCHi E C 7 5 6 6 V I L D E R$ Name: CHRISTOPHER J. RAIMANN ° HurculNsoN, nN 6tgned: BRAINERMAXTER, MN 21 O -W4707 Date: License ^, 4631E D copyright kuepere, 10]6 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Carnival Permit - J&K Amusements Department: Administration LICENSE SECTION Meeting Date: 4/26/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: J&K Amusements has submitted a carnival permit application into Administration for review and processing. The applicant has completed the appropriate application in full and all pertinent information has been received. J&K Amusements has put on their carnival in this same location for the last several years. The Hutchinson Mall management has granted permission for the carnival to occur again this year on their property. BOARD ACTION REQUESTED: Approve carnival permit application. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City v{ ! I iassan Strut Southeasi rlucchinson. MN 5535o (320) 5 87-5 15 1 Fax (320) 234-4240 CITY OF HUTCHINSON LICENSE/PERMIT APPLICATION FAIR CIRCUS SHOWS/EXHIBITIONS ($100.00 fee) DEMONSTRATIONS OTHER (Describe) ■. CARNIVALS ($525.00 deposit) [] AMUSEMENT DEVICES ❑ AMUSEMENT RIDES/GAMES ❑ PUBLIC PROPERTY USE Please complete the following information and submit the appropriate fee/deposit along with this application to the City of Hutchinson, I I I Hassan Street, SE, Hutchinson, Minnesota 55350. 1-'ull Name of Person Filing Application: Kimberly Kay Pack T'irsi Middle Last Business Name & Address:—J & K Arnusernents 4496 235th Lane NW St. Francis, MN 55070 Business "Telephone:_ 612.250.0068 _— Alternate Telephone: rf business is a partnership, please provide name of officers or if corporation, please provide corporate name. Partnership Corporatio Mail permit to this addre LOCATION OF EVENT: �hLff,L J11 F1 NV t GIVE BRIEF DESCRIPTION OF EVENT: Carnival in the parking lot at the Hutchinson Mall on Hwy 15 DATES AND HOURS OF OPERATION:_ June 2, 2016 5:00 pm until 10:00 pm June 3, 2016 5:00 pm unid 10:00 pm June 4, 2016 11:00 am until 10:00 pin and June 5, 2016 11:00 am until 5:00 pm_ ARE STRUCTURES TO BE ERECTED XX Yes No NIA If yes, please describe: Carnival Rides, games and concessions INSURANCE. Submit proof of SPECIAL EVENTS PUBLIC LIABILITY INSURANCE, naming the City of Hutchinson as -ADDITIONAL INS.URIED" in amounts not less than $500,000 per person and $1,000,000 per accident. DEPOSIT: CLEAN UP/DAMAGE DEPOSIT (Refundable) Alcohol Use $1,100.00 ❑ CI..EAN UP/DAMAGE DEPOSIT (Refundable) No Alcohol Use $525.00 1 INDI MNIFICATION: I hereby indemnify and hold harmless the municipality and the City Council from any liability in whatsoever manner arising which may be incurred by the licensee and the municipality as the result of the operation ofan y of the events listed on this application. 4.8.16 Date Kimberly Kay Pack (electronic signature) Applicant's Signature 1. UftieQ tlse Only Fee Approved By: Insurance Police Dept Deposit 'I Council License Issued Special Conditions: April 11, 2016 To whom it may concern: J & K Carnival has permission to use the Hutchinson Mall's parking lot property for a carnival June 2-5, 2016. if anything future is needed from the mall's management please contact Brianna Netter at Bri lexin onco.com or 320-493-5756. Thank you Hutchinson Mall Brianna !Vetter ACDRI DA TE CERTIFICATE OF LIABILITY M INSURANCE 4/19/16 PRODUCER 203.931.7095 THIS CERTIFICATE iS ISSUED AS A MATTER OF INFORMATION Specialty Insurance, LTD -Tom Plouffe ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P.O. Box 16901 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. West Haven, CT 06516 COMPANIES AFFORDING COVERAGE COMPANY United States Fire Insurance Company (NAIL #21113) A _ INSURED — - - COMPANY J&K Amusements B 4496 235th Lane NW COMPANY ST Francis, MN 55707 C COMPANY D COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Co TR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS DATE {MMIDDIYY} DATE (MMIODIYY) GENERAL LIABILITY USS289596 8116115 8116116 GENERAL AGGREGATE $ 2,000,000 A A COMMERCIAL GENERAL LIABILITY PRODUCTS - COMPIOP AGG $ 2,000,000 CLAIMS MADE L X I OCCUR 1 PERSONAL & AQV INJURY $ ,000,000 OWNERS & CONTRACTOR'S PROT EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE [Any one fire] $ 300,000 MED EXP (Any one person) $ 5,000 AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT $ AL.L OWNED AU TOS INJURY $ SCHEDULED AUTOS {BPO�DILY HIRED AUTOS BODILY INJURY $ NON -OWNED AUTOS IPer accident) PROPERTY DAMAGE S GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S ANY AUTO OTHER THAN AUTO ONLY - NLY-EACH EAC HACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ WORKERS COMPENSATION AND I WC STATU- OTH- EMPLOYERS' LIABILITY TORY LIMITS .ER EL EACH ACCIDENT S THE PRO PIR ILTC RI INCL PA RTN E R SIEX EC UTIV E �EXCL EL DISEASE - POLICY LIMIT $ OFFICERS ARE: EL DISEASE - EA EMPLOYEE $ OTHER Interest: Sponsor Date of Event: DESCRIPTION OF OPERATIOnSILOCATIONSIVEHICLESISPECIAL ITEMS The Certificate Holder is added as an additional insured but only with respects to the operations of the named insured during the policy period. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of Hutchinson, MN and EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL Lexington Realty International dba Hutchinson Mall 10 1050 Hwy 15 South. DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Hutchinson, MN BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Thomas A. Ploulfe ACORD 25 5 {#595} GACORD CORPOPATION 1988 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Short-Term Gambling License - Minnesota Holstein-Friesian Breeder's Assoc. Department: Administration LICENSE SECTION Meeting Date: 4/26/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Minnesota Holstein-Friesian Breeder's Association, a nonprofit organization, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on November 19, 2016, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Minnesota Holstein-Friesian Breeder's Association on November 19, 2016. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: C )q 111 Hassan Street southeast Hutchinson, MN 55350 [320] 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered A.2plicationType short'ferm Date(s) 1111912016 — 11/19/2016 Fee: $30.00 ear — anization Information Minnesota Holstein Fresian Breeder's Assoc. Name 1125 71" St Phone Number Pipestone MN 56064 Address where regular meeting are held City State Zip Federal or State 1D: Day and time of meetings? Meetings not held on regular basis Is this organization organized under the laws of the State of Minnesota? 211 yes ❑ no How long has the organization been in existence? 97 yrs How may members in the organization? 950 What is the purpose of the organization? Come to ether as a Holstein cattle erg. In whose custody will organization records be kept? Jenn Landmann 320-259-0637 Name Phone Number P.O. Sox 158 Pipestone MN 56064 Address Ci State Zi Duly Authorized Officer of the Organization Inforination Andy Steinhagen True Name 13015 County Road 50 Residence Address NYA 612-7523 Phone Number AN 55368 City State Zip Date of Birth: 12 102 11977 Place of Birth: Waconia MN Monthlday/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ® no If yes, explain: Cary of Hutchinson Applicalion for Gambling Devices License Page 2 of 3 Designated Gambling Manger I uali red under Minnesota Stature 329 Kris Gruenes 320-493-9704 True Name 17565 County Road 43 Richmond Residence Address City Date of Birth: 02 /2711967 Place of Birth: MPLS Monthldaylyear Have you ever been convicted of any crime other than a traffic offense? ❑ yes If yes, explain: How long have you been a member of the organization? -Tyears Phone Number MN 56368 State Zip MN City State ® no Game Information Location #1 320-587-2499 MCLeod County Fairgrounds Name of location where game will be played Phone Number 2000 North Popular St Hutchinson MN 55350 Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: 11119/2016 through 11/19/2016 10:00AM 11:00 AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: 1000 Will prizes be paid in money or merchandise? ❑ money ® merchandise Will refreshments be served during the time the gambling devices will he used? ❑ yes ® no If es, will.a char a be made for such refreshments? ❑ yes ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money © merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? © yes ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the O anization (if necessary, list additional names on separate sheet , list additional names on se arale sheet) Name Andy Steinhagen Board Member Residence Address Name State Title Name 13015 County Road 50 NYA MN 55368 Residence Address City State Zip Kris Gruenes Board Member Residence Address Name State Title 17565 County Road 43 Richmond MN 56368 Residence Address City State Zip Scott Rickertnann Committee Member Name Title 1.5714 County Road 7 Hutchinson MN 55350 Residence Address city State Zi Officers or Other Persons Paid for Services Information (if necessa , list additional names on se arale sheet) Name Title Residence Address City State Zip Name Title Residence Address City Stare Zip Name Title Residence Address Ci State Zi Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager Dyes U no Authorized Officer yes U no Initial Initial 1 declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Sign e of a tt oriz officer of organization Date ')C 14 - Signature of ambling m eager of organisation Date Internal Use Only City Council U approved i] denied Notes: CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 04/13/2016 - 04/26/2016 Check Date ------------------- 04/26/2016 Check -------------- 190598 Vendor Name -------------------------------------------------------------- AARP Description - PR I L-------------------------------------------------------------590. APRIL AARP Amount 0 590.00 04/26/2016 190599 ABSOLUTE LOGISTICS LLC LOAD- IRON RIVER CORP 4,100.00 04/26/2016 190600 ACE HARDWARE VARIOUS ITEMS AND PAINT SUPPLIES 733.39 04/26/2016 190601 AFG TRANSPORTATION FUNDING LLC FERRILLS SUNRISE NURSERY HUDSON WI 275.00 04/26/2016 190602 ALEXANDRIA TECHNICAL COLLEGE STATE FIRE SCHOOL TRAINING 3/19-20/16 T. 360.00 04/26/2016 190603 ALPHA WIRELESS MAI NT ON CONSOLE 4/1/16-5/1/16 1,290.11 04/26/2016 190604 AMERICAN BOTTLING CO APRIL PURCH 102.32 04/26/2016 190605 AMERIPRIDE SERVICES TOWEL BAR, MOP 89.53 04/26/2016 190606 ARCTIC GLACIER USA INC. ICE 77.74 04/26/2016 190607 ARNESON DISTRIBUTING CO APRIL PURCH 402.70 04/26/2016 190608 ARTISAN BEER COMPANY APRIL PURCH 1,302.25 04/26/2016 190609 ATOMIC TARP LLC ATOMIC TARP REPAIR-MCKAY GEAR, E-7 HOSE 80.00 04/26/2016 190610 AUTO VALUE - GLENCOE COUPLER -MIDGET 140.76 04/26/2016 190611 B & C PLUMBING & HEATING INC MAIN SHUT OFF VALVE LEAKING REPLACED BAL 119.55 04/26/2016 190612 BAERTSCHI, PAUL 1 YEAR SUBSCRIPTION TO MINNESOTA POLICE 155.00 04/26/2016 190613 BELLBOY CORP APRIL PURCH 462.94 04/26/2016 190614 BIENIEK ABATEMENT SERVICES ASBESTOS ABATEMENT- 126 FRANKLIN BLDG 1,480.00 04/26/2016 190615 BOLTON & MENK INC. 2015 AIP- HCD RUNWAY, TAXIWAY & APRON 4,800.00 04/26/2016 190616 BREAKTHRU BEVERAGE APRIL PURCH 7,109.87 04/26/2016 190617 BUSINESSWARE SOLUTIONS BFITZ DISPLAY REPAIR 295.00 04/26/2016 190618 C & L DISTRIBUTING APRIL PURCH 6,929.32 04/26/2016 190619 CENTRAL MCGOWAN HIGH PRESSURE CYL 481.94 04/26/2016 190620 CES IMAGING 60"X150'2" CORE 24LB WATER RESISTANT IN 82.30 04/26/2016 190621 CHANKASKA CREEK APRIL PURCH 554.40 04/26/2016 190622 CORNER POST EROSION CONTROL INLET PORTECTION SOCK AT HUC 75.00 04/26/2016 190623 CORRA GROUP PATROL BACKGROUND- BERGMANN, HEMLING, SE 33.00 04/26/2016 190624 CREEKSIDE SOILS 50/50 COMPOST BLACK DIRT 325.50 04/26/2016 190625 CROW RIVER AUTO & TRUCK REPAIR REPLACED RIGHT FRONT DAYTIME RUNNING LIG 223.99 04/26/2016 190626 CROW RIVER FLORAL & GIFTS ARRANGEMENT, CHEERY GET WELL-J.HATTEN 47.50 04/26/2016 190627 CROW RIVER PRESS INC SENIOR NEWSLETTERS 89.95 04/26/2016 190628 CZECH, RANDY MPCA CONFERENCE & WW EXAM 277.29 04/26/2016 190629 DIGITAL ALLY INC DVM500 PLUS MIRROR KIT W/915MHZ RADIO, 4,325.00 04/26/2016 190630 DROP -N -GO SHIPPING INC PKG TO E. REEVES SELAH WA 3,010.12 04/26/2016 190631 DUENOW, TYLER FOOTWEAR REIMB 153.95 04/26/2016 190632 DYNA SYSTEMS METAL GROOM 233.42 04/26/2016 190633 EBERT, DICK SAFETY GLASSES/PRESCRIPTION 100.00 04/26/2016 190634 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM- APRIL 212.07 04/26/2016 1190635 EHLERS & ASSOCIATES INC 2ND 50% TIF #16 ESTABLISH 5,000.00 04/26/2016 190636 ELECTRO WATCHMAN FIRE & SECURITY ALARM REC, WWTP 4/1/16-3 1,594.00 04/26/2016 190637 ELECTRONIC SERVICING OUTDOOR ACCESS POINT, PLUGS 858.95 04/26/2016 190638 EMERSON NETWORK POWER MAI NT 3/25/16-3/24/17 1,925.00 04/26/2016 190639 FARM -RITE EQUIPMENT FILTER- SKIDSTEER 978.91 04/26/2016 190640 FASTENAL COMPANY BANNERS 236.90 04/26/2016 190641 FIRE SAFETY USA INC LEADER SMOKE, FLUID, STYLOUS PEN -INSPECT 1,659.50 04/26/2016 190642 FIRST ADVANTAGE LNS OCC HEALTH SOLU ANNUAL ENROLLMENT 448.00 04/26/2016 190643 FRANK J ZAMBONI & CO INC 2016 ZAMBONI MODEL 552 129,697.00 04/26/2016 190644 G & K SERVICES MATS 150.17 04/26/2016 190645 GOLDSTAR PRODUCTS INC RED HOT- 37.5LBS 499.50 04/26/2016 190646 GOODWATER, LEON & LAURIE UB refund for account: 2-050-5600-7-00 62.57 04/26/2016 190647 GOPHER STATE FIRE EQUIPMENT CO. AMEREX ABC 6 YR MAINT, ANNUAL INSP & CER 265.50 04/26/2016 190648 GRAINGER COMPOUND GAUGE 348.99 04/26/2016 190649 GRAPE BEGINNINGS, INC APRIL PURCH 480.00 04/26/2016 190650 GRATKE, TIM MPCA CONFERENCE 351.20 04/26/2016 190651 GRO-WELL BRANDS ALL WEST CEDAR 9,713.17 04/26/2016 190652 HI -LINE INC STAND TALL LEGS, BIN COMPARTMENT -SHOP RE 802.87 04/26/2016 190653 HILLYARD / HUTCHINSON WINDSOR VACUUM PARTS- BRUSH ROUND 604.42 04/26/2016 190654 HOISINGTON KOEGLER GROUP INC PROF SERVICES 3/1-3/31/16 (WAYFINDING PROD) 6,451.45 04/26/2016 190655 HOME SWEET HOME QUILT & DESIGN 2 SHIRTS- PATCHES, PANTS INSEAM & HEM 34.00 04/26/2016 190656 HUTCHFIELD SERVICES INC COMMERICIALJANITORIAL-APRIL 1,512.28 04/26/2016 190657 HUTCHINSON CO-OP FUEL 2,246.31 04/26/2016 190658 HUTCHINSON CONVENTION & VISITORS BU FEB 2016 LODGING TAX 4,085.37 04/26/2016 190659 HUTCHINSON LEADER ADVERTISING 3,631.00 04/26/2016 1190660 1 HUTCHINSON PLUMBING & HEATING CO REMOVE GAS LINE FROM BOTH FURNACES & WAT 811.39 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 04/13/2016 - 04/26/2016 Check Date ------------------- 04/26/2016 Check ----------- -15-6-6-6-1 190661 Vendor Name -------------------------------------------------------------- HUTCHINSON SENIOR ADVISORY BOARD Description -----R RE I MB--------------------------------------------------- TOUR REIMB- BAND WAYNE LUCHAU Amount --------3,17 .97 3,178.97 04/26/2016 190662 HUTCHINSON WHOLESALE TAILGATE HANDLE 396.25 04/26/2016 190663 HUTCHINSON, CITY OF WATER SERVICE THRU 3/1/16-3/31/16 5,847.97 04/26/2016 190664 HUTCHINSON, CITY OF REPLENISH ATM 5,000.00 04/26/2016 190665 INTERSTATE POWER COMPANIES INC TOR DISC HARROW BEARING -TURNER 70.43 04/26/2016 190666 INTERSTATE BATTERY SYSTEM MINNEAPOL 18REBUILD 54.93 04/26/2016 190667 JAY MALONE MOTORS VAN REPAIR 1,254.98 04/26/2016 190668 JEFF MEEHAN SALES INC. MARCH COMMISSIONS - CREEKSIDE BAG SALES 26,217.80 04/26/2016 190669 JESERITZ, PAUL FIRE MARSHEL'S DETROIT LAKES 482.99 04/26/2016 190670 JJ TAYLOR DIST OF MN APRIL PURCH 5,688.59 04/26/2016 190671 JOANIE'S CATERING CONTINENTAL BREAKFAST 187.80 04/26/2016 190672 JOHN DEERE CREDIT 2016 LEASE PMT -JD LOADER (REFUSE FUND) 24,260.40 04/26/2016 190673 JOHNSON BROTHERS LIQUOR CO. APRIL PURCH 23,853.65 04/26/2016 190674 JORGENSON, JOE & MELISSA ENERGY TREE REFUND 15.00 04/26/2016 190675 KERI'S CLEANING CITY CENTER, LIBRARY, SENIOR DINING, FIRE 1,875.00 04/26/2016 190676 KILIAN, ERIC NTOA RENEWAL 150.00 04/26/2016 190677 KLOSS, TOM TRAVEL -LOSS CONTROL WORKSHOP 60.08 04/26/2016 190678 L & P SUPPLY CO CHAIN- PUBLIC WORKS, FORESTRY TOP HANDLE 591.55 04/26/2016 190679 LABRAATEN, ERIC CANCELLING BOYS TRAVELING SOCCER GR 4-6 36.00 04/26/2016 190680 LEAGUE OF MN CITIES -INS TRUST 2015 FINAL AUDIT- WORKERS COMP 19,245.00 04/26/2016 190681 LEVINE, ERIC WORKJEANS 64.00 04/26/2016 190682 LEXISNEXIS MARCH 2016 USER 151.41 04/26/2016 190683 LIEN, MIKE MWO SECTION MTG- PD FOR HIM & ERIC 40.00 04/26/2016 190684 LOCATORS & SUPPLIES 50' VERTICAL LIFELINE WITH SNAP HOOK 167.98 04/26/2016 190685 LOCHER BROTHERS INC APRIL PURCH 23,031.77 04/26/2016 190686 LOGIS NETWORK THRU 2/27/16 VARIOUS 7,257.00 04/26/2016 190687 LYNDE & MCLEOD INC. COMPOST SALES 445.50 04/26/2016 190688 MADDEN GALANTER HANSEN LLP SERVICES RENDERED THROUGH 3/31/16 106.93 04/26/2016 190689 MARTIN-MCALLISTER PUBLIC SAFETY ASSESSMENT- M. BERGMANN 450.00 04/26/2016 190690 MATHESON TRI -GAS INC ACETYLENE, HIGH PRESSURE 15.97 04/26/2016 190691 MAYTAG LAUNDRY & CAR WASH CLEANING 192.91 04/26/2016 190692 MCLEOD COUNTY AUDITOR -TREASURER 1ST HALF PROP. TAX- OLD MEDICAL CTR BLDG 24,038.94 04/26/2016 190693 MCLEOD COUNTY COURT ADMINISTRATOR BAIL- W. WISCH- FTA ORIGINAL CHARGE, THE 300.00 04/26/2016 190694 MCLEOD COUNTY COURT ADMINISTRATOR COURT FILING FEE, ENFORCEMENT ACTION ON 317.00 04/26/2016 190695 MCLEOD COUNTY RECORDER MACH 1 PROP, PROCHNOW, PHILLIPS 141.30 04/26/2016 190696 MCLEOD PUBLISHING INC SHOPPER DISPLAY = OPEN RATE WEDDING SECT 59.31 04/26/2016 190697 MEDICA MEDICAL INSURANCE FOR MAY 2016 121,739.22 04/26/2016 190698 MENARDS HUTCHINSON PAINT & SUPPLIES 780.23 04/26/2016 190699 MIDWEST PLAYSCAPES INC. SWING CLEVIS, INFANT SEAT, BELT SEAT- PL 876.00 04/26/2016 190700 MIELKE, STEPHANIE REFUND -CANCELLED FLAG FB & DODGEBALL 10.00 04/26/2016 190701 MILLNER HERITAGE VINEYARD & WINERY APRIL PURCH 484.80 04/26/2016 190702 MINNESOTA CONTINUING LEGAL EDUCATIO MN DWI DESKBOOK 2015 UPDATE 82.00 04/26/2016 190703 MINNESOTA DEPT OF TRANSPORTATION 2016 ARMER MOTOROLA SUAII PLUS 2,218.90 04/26/2016 190704 MINNESOTA POLLUTION CONTROL AGENCY D. PAULSON TYPE IV REFRESHER MAY 25-26 S 200.00 04/26/2016 190705 MINNESOTA SECRETARY OF STATE FILING FEE- UCC STATEMENTS FOR ASHWILL 1 40.00 04/26/2016 190706 MINNESOTA UNEMPLOYMENT INSURANCE 1ST QTR UNEMPLOYMENT BENEFITS 2016 6,380.51 04/26/2016 190707 MINNESOTA VALLEY TESTING LAB COLIFORM 2,762.00 04/26/2016 190708 MMC BLDG 90 BOILER DOWN -EMERGENCY PO 4,197.09 04/26/2016 190709 MN DEPT OF LABOR & INDUSTRY/CODE CON F# 24727085055 - 1ST QTR SURCHARGE 20 267.84 04/26/2016 190710 MWOA T. ZWILLING - CONFERNCE FEE 125.00 04/26/2016 190711 MWOA D. PAULSON- CONFERENCE FEE 125.00 04/26/2016 190712 MWOA HOSTED CONFERENCE ATTENDANCE BY CITY EMP 140.00 04/26/2016 190713 NASH FINCH COMPANY 4TH QTR 2015 & 1ST QTR 2016-REIMB FOR PA 1,782.62 04/26/2016 190714 NAVRATIL, JAMES MWOA MEETING 20.00 04/26/2016 190715 NORTH CENTRAL LABORATORIES REPL SCREW -ON CUPS FOR ECON SAMP 394.22 04/26/2016 190716 NORTH SHORE ANALYTICAL INC EFFLUENT, INFLUENT, GELMAN AQUAPREP 600 410.00 04/26/2016 190717 NORTH STAR DENTAL SERVICES LABOR, PICKED UP STERILZER FOR CALIBRATI 67.50 04/26/2016 190718 NORTHERN BUSINESS PRODUCTS FOLDER MAN, PENS 176.44 04/26/2016 190719 NORTHERN STATES SUPPLY INC HX CAP, TOPLOCK, PLOWBOLT-SHOP SUPPLIES 88.48 04/26/2016 190720 NU -TELECOM APRIL SERVICE 76.10 04/26/2016 190721 O'REILLY AUTO PARTS GUIDE COAT, BODY FILLER 365.40 04/26/2016 190722 ORACLE AMERICA INC TBE PERFORM -USER 5,000.00 04/26/2016 1190723 IPAUSTIS WINE COMPANY APRIL PURCH 3,415.95 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 04/13/2016 - 04/26/2016 Check Date ------------------- 04/26/2016 Check -------------- 190724 Vendor Name -------------------------------------------------------------- PELLINEN LAND SURVEYING Description -----POSE-------------------R/--MINA------------------------ PROPOSED STORM SEWER/DRAINAGE IMPR EAST Amount ----------380. 0 380.00 04/26/2016 190725 PETE RSO N, TIM FIRESCHOOL- ALEXANDRIA 423.85 04/26/2016 190726 PHILLIPS WINE & SPIRITS APRIL PURCH 24,806.44 04/26/2016 190727 PIDC/PORTFOL PORTFOLSUPPORT I/1/16-12/31/16 1,560.00 04/26/2016 190728 PLAISTED COMPANIES CREEKSIDE INVENTORY 4,116.25 04/26/2016 190729 POST BOARD 7 OFFICER'S POST LICENSE 630.00 04/26/2016 190730 PRECISION CONCRETE CUTTING ANNUAL CONTRACT FOR TRIP HAZARD MANAGEME 8,000.00 04/26/2016 190731 PROFESSIONAL WATER TECHNOLOGIES INC SPECTRAGUARD ANTISCALANT 5,369.00 04/26/2016 190732 PROGRESSIVE BUSINESS PUBLICATIONS ACCOUNTS PAYABLE SUBSCRIPTION 2016 299.00 04/26/2016 190733 QUADE ELECTRIC WELL #4, SPLICED CABLE TO PUMP MOTOR LEA 179.25 04/26/2016 190734 RAMY TURF PRODUCTS PRO SEEDER COMMERCIAL SUN & SHADE 50#, S 540.00 04/26/2016 190735 RBSCOTT EQUIPMENT BRACKET RISE-TURNER 20.41 04/26/2016 190736 RED BULL DISTRIBUTION COMPANY APRIL PURCH 81.80 04/26/2016 190737 REINER ENTERPRISES INC LOADS 4/4-4/11/16 4,670.40 04/26/2016 190738 SARGENT, DAN MN FIRE RESCUE SCHOOL- ROCHESTER 480.61 04/26/2016 190739 SCHOOL DIST # 423 FEB ACTIVITIES 2,347.03 04/26/2016 190740 SEBORA, MARC COURT, ATTEND CONTINUING EDUCATION 164.23 04/26/2016 190741 SEPPELT, MILES MEETING W/ PROSPECT COMPANY 31.32 04/26/2016 190742 SHAW, KAREN PILATES & YOGA 240.00 04/26/2016 190743 SHI INTERNATIONAL CORP ANNUAL LICENSING- MICROSOFT 26,940.00 04/26/2016 190744 SIMONSON LUMBER CO MINI SHELTERS- GALV GRANDRIB 913.42 04/26/2016 190745 SMSC ENTERPRISES O.R.F CHARGES MARFY16 4,797.50 04/26/2016 190746 SOUTHERN WINE & SPIRITS OF MN APRIL PURCH 14,697.72 04/26/2016 190747 SPARTAN STAFFING WK ENDING 4/10/16 4,463.15 04/26/2016 190748 SPS COMMERCE INC WEBFORMS MONTHLY SUBSCRIPTION 142.40 04/26/2016 190749 STANDARD PRINTING GRAPH PAD 11X17 44.95 04/26/2016 190750 STAPLES ADVANTAGE CUPS, GLOVES, PAPER, TISSUE 315.63 04/26/2016 190751 STREICH TRUCKING LOAD 4/8/16 750.00 04/26/2016 190752 STREICHERS CANISTER FILTER 1,199.51 04/26/2016 190753 STURGES, JASON ROCHESTER FIRE SCHOOL 701.56 04/26/2016 190754 SUBWAY WEST EDA MEETING 166.70 04/26/2016 190755 SUDHEIMER, PEGGY REFUND-CANCELLED DODGEBALL 5.00 04/26/2016 190756 SUPERIOR JETTING HIGH PRESSURE CONCENTRATE LINE CLEANING 3,055.00 04/26/2016 190757 TALBERG, GAIL REFUND GSA FASTPITCH 16U 160.00 04/26/2016 190758 TERLINDEN, LEE AND SUE DAMAGE DEPOSIT 300.00 04/26/2016 190759 TITAN MACHINERY SENDER, ENGINE OIL PRESSURE 69.04 04/26/2016 190760 TKO WINES APRIL PURCH 759.40 04/26/2016 190761 TOMAHAWK LIVE TRAP 32X12X12 DURA POLY TRAP FERAL CAT/RACCOO 184.04 04/26/2016 190762 TRI COUNTY WATER PAINT USE COOLER, RENT 325.03 04/26/2016 190763 TWO WAY COMMUNICATIONS INC OPEN PAGER/CLEAN SPEAKER, MINITOR 5 BATT 46.25 04/26/2016 190764 UNIFORMS UNLIMITED CHIEF UNIFORM 230.73 04/26/2016 190765 UNITED PACKAGING & DESIGN BLUE STRETCH WRAP - CREEKSIDE BAGGING 1,536.00 04/26/2016 190766 UNIVERSITY OF MINNESOTA K. EXNER- APWA MEMBER SPRING CONF. MAY 1 235.00 04/26/2016 190767 UNUM LIFE INSURANCE CO OF AMERICA LIFE & LTD INSURANCE FOR MAY 2,238.05 04/26/2016 190768 URBAN SPRITE MEDIA CREEKSIDE RADIO ADVERTISING MAR-APR 750.00 04/26/2016 190769 VERIZON WIRELESS MAR03-APR02 2016 SERVICE 38.19 04/26/2016 190770 VESSCO INC SPRING, LOADSURE TUBE ELEMENT 139.26 04/26/2016 190771 VIKING BEER APRIL PURCH 7,540.50 04/26/2016 190772 VIKING COCA COLA APRIL PURCH 309.20 04/26/2016 190773 VINOCOPIA INC APRIL PURCH 2,849.50 04/26/2016 190774 VIVID IMAGE FINAL PAYMENT ON RMS PORTAL INTEGRATION 2,270.00 04/26/2016 190775 WACONIA, CITY OF PERMIT - CREEKSIDE HAULING/DISPOSAL 150.00 04/26/2016 190776 WASTE MANAGEMENT OF WI-MN 3/16-3/31/16 DISPOSAL FEES 5,277.49 04/26/2016 190777 WCCO-AM ADVERTISING 410.00 04/26/2016 190778 WELCOME NEIGHBOR NEW RESIDENT VISITS 60.00 04/26/2016 190779 WELLS FARGO MISC PURCH 1,545.53 04/26/2016 190780 WEST CENTRAL SANITATION INC. MAR REFUSE SERVICE 45,250.25 04/26/2016 190781 WEST CENTRAL SHREDDING 3 CONSOLES PAPER SHRED 25.00 04/26/2016 190782 WINE MERCHANTS INC APRIL PURCH 1,626.82 04/26/2016 190783 ZEP SALES AND SERVICE AEROSOL, FORMULA, SHINE-SHOP SUPPLIES 891.15 04/26/2016 190784 ZWILLING, TROY SAFETY FOOTWEAR 175.00 GRAND TOTAL I 1 730,965.63 --"'W Hutchinson Health Hutchinson Health 2015 Report to the City April 26, 2016 -;::4Hutchinson �HEALTH www.HutchHealth.com Appointments 320-234-5000 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer —W Hutchinson Health uI ITCHINSON HEALTH MISSION ADVANCING HEALTH WITH OUR COMMUNITY -;::4Hutchinson �HEALTH www.HutchHealth.com Appointments 320-484-4417 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer Hutchinson Health HUTCHINSON HEALTH VISION • Provide a Caring, Personal Experience for Each Patient • Deliver Excellent Care Supported by Evidence -Based Medical Science • Foster a Workplace Where All Can Thrive • Lead in Promoting Health and Wellness with our Community • Develop Innovative Models of Care _;::4Hutchinson �HEALTH www.HutchHealth.com Appointments 320-484-4417 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer —W Hutchinson Health HUTCHINSON HEALTH VALUES • Respect • Quality • Compassion • Communication • Teamwork -;::4Hutchinson �HEALTH www.HutchHealth.com Appointments 320-484-4417 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer —W Hutchinson Health Hutchinson Health Hutchinson Health Hospital Hutchinson Health Clinic Hutchinson Mental Health Clinic Hutchinson Health Orthopaedic and Rehab Clinic Hutchinson Health Dassel Clinic Hutchinson Health Cancer Clinic Harmony River Living Center -;::4Hutchinson �HEALTH Hutchinson HEALTH www.HutchHealth.com Appointments 320-234-5000 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer --"'W Hutchinson Health Services Provided Cardiology Cancer Care Family Medicine Emergency Medicine Pediatrics General Surgery Mental Health Radiology Psychology -;::4Hutchinson �HEALTH Psychiatry OB/GYN Orthopaedics/Rehab Podiatry Urgent Care Urology Diabetic Education Women's Health www.HutchHealth.com Appointments 320-234-5000 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer —W Hutchinson Health • HUTCHINSON HEALTH • 650 employees • 60 active medical staff • Annual Payroll (salary and benefits) • $40,000,000 -;:44Hutchinson �HEALTH www.HutchHealth.com Appointments 320-484-4417 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer —W Hutchinson Health 2015 Volumes Hospital Admissions ER Visits Inpatient Surgeries Outpatient Surgeries Endoscopies Radiology Procedures Clinic Visits -;::4Hutchinson �HEALTH 2,335 9,017 509 1,570 1,323 32,320 107,279 www.HutchHealth.com Appointments 320-234-5000 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer Hutchinson Health Net Operating Revenue Operating Expenses Net Operating Income Maximum Annual Debt Coverage Ratio Days Cash on Hand ':::4Hutchinson �H 2015 Financial Results $84,071,133 $85,262,833 ($1,191,700) Operating Parameters 2015 Results 2.07 132 days Lease and Agreement Requirements 1.30 60 days www.HutchHealth.com Appointments 320-234-5000 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer --"'W Hutchinson Health Hutchinson Health Community Benefit -;::4Hutchinson �HEALTH 2015 www.HutchHealth.com Appointments 320-234-5000 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer __"'W qw HutchinsonHealth aK CommunrtY Benefit snapshot ( 014 Data) Charity Care 76,692 Unreimbursed Medicaid Services and Medicaid Surcharge 8,829,008 MinnesotaCare Tax 1,1 50,730 Community and Subsidized Health Services Costs 110,700 Education and Workforce Development and Research 101,147 Cash and In -mind Donations 54,578 Total Cost Of Commun tContributions 5,328f 855 Total Expenses 63,623.629 _;::4Hutchinson �HEALTH Community Benefit as a Percent of Total Expenses 6.38% www.HutchHealth.com Appointments 320-234-5000 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer __"'W Hutchinson Health 6:0 LIVING OUR MISSION OF ADVANCING HEALTH WITH OUR COMMUNITY Below are some examples of community activities and services we provide at our awn expense, in the interest of achieving our Mission. • Breast cancer support group • Health Fairs • Educational presentations • Disaster preparedness • After hours prescription service for emergency patients • Interpretation services for non-English speaking patients • Meals on Wheels support • Meeting space for community groups • Relay for Life support • Mental Health services Help Line • Oncology (cancer) research support • Health professional internships • Annual Nursing Conference • Athletic Training support for area schools • Auxiliary donations _;::4Hutchinson �HEALTH www.HutchHealth.com Appointments 320-234-5000 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer --"'W Hutchinson Health Dr. Darryl Johnson OB/GYN -;::4Hutchinson �HEALTH New Providers for 2015 Dr. Zhi Halbach Family Medicine Dr. Tiffany Trenda Pedicatrician www.HutchHealth.com Appointments 320-234-5000 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer --",w Hutchinson Health Marissa Wojcik, PA -C Occupational Health -;::4Hutchinson �HEALTH New Providers for 2015 Caitlin Hamilton, PA -C Urgent Care Andrea Huseby, PA -C Urgent Care www.HutchHealth.com Appointments 320-234-5000 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer --"'W Hutchinson Health New Providers for 2015 Dr. Adnan Ahmed Psychiatrist -;::4Hutchinson �HEALTH Dr. Paula Abramovith-Feigo Hospitalist Dr. James Young Urgent Care www.HutchHealth.com Appointments 320-234-5000 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer Hutchinson Health FY2016 Value -based Purchasing Minnesota Performance Total Performance Scores Hospital Compare December 2015 104 90 s0 70 50 so 44 30 20 10 4 111111111HIM1111"11 11111111111 a s oc` ac ec c ae a a a a a w d= d a d m d d a °C°� E d °� � � � 4 4 � J � � 2 2 � � +� S 5..1 S � d 2 S 2 � � � S � 2 2 � 2 2 J ✓T = � C!. __ 4 = � � __ 4 4 '� O iiC „O,, W W ti iai r 2, _g ��++ '� x '=' d ' °C mq 2 t a x J S r 2 C = U d Y t 2 m a 2 fs � W MN Average TPS Natici al Average TPS Hutchinson HEALTH Appointments 320-234-5000 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer —W Hutchinson Health Chad Greenway Locker -;::4Hutchinson �HEALTH www.HutchHealth.com Appointments 320-234-5000 1095 Hwy. 15 S, Hutchinson, MN 55350 Hutchinson Health is an Equal Opportunity Providerand Employer HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Christina Miller and the McLeod County Historic Partnership Presentation Department: Administration LICENSE SECTION Meeting Date: 4/26/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Christina Miller Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Christina Miller of the McLeod County Historic Partnership (MCHP) has asked to present to the Council on new aspects to the MCHP Developer position. My understanding is that the position they are attempting to have the county fund will continue to support the MCHP in its operations, membership, programming, fundraising, grant support, etc., but will additionally offer benefits to all communities throughout McLeod County, mainly in helping interested community groups to establish their own community historical organizations. Because of this, Christina is asking to present this new information to you since it is a different setup from what they approached the Council on late last year. This is strictly informational and they are not requesting any action at this time. BOARD ACTION REQUESTED: No action requested -- Presentation Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Second Reading & Adoption for City Storm Water Ordinance Revisions Department: PW/Eng LICENSE SECTION Meeting Date: 4/26/2016 Application Complete N/A Contact: Kent Exner/John Paulson Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City of Hutchinson is permitted to discharge in accordance with requirements of the Minnesota Pollution Control Agency's Municipal Separate Storm Sewer System (MS4) permit. The requirements of this permit include specific ordinance language that must meet or exceed the MS4 requirements. Revisions are needed to City Code, Chapter 54; Stormwater Management, to continue to meet the requirements of the MS4 permit. The changes will be related to post-construction storm water treatment requirements that prohibit infiltration of storm water in areas where it is either not feasible or prohibited by state requirements. The proposed changes to the ordinance are attached for your reference. Staff provided a brief summary of the changes at the City Council's April 14th meeting and will be available to answer any specific questions at this meeting. BOARD ACTION REQUESTED: Ordinance Second Reading and Adoption Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 16-0757 AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 54.23; THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Storm Water Management Ordinance to add language in Section 54.23 of the City Code as follows: CHAPTER 54 STORM WATER MANAGEMENT § 54.23 STORM WATER MANAGEMENT CRITERIA FOR PERMANENT FACILITIES Storm water control facilities included as part of the final design for a Permanent Development; shall be addressed in the Storm Water Management Plan and shall meet the requirements of the State NPDES general permit to Discharge Stormwater Associated with Construction Activity and the following criteria: A. Pre Versus Post Hydrological Response of Site. An applicant shall install or construct, on or for the proposed land disturbing activity or development activity, all storm water management facilities necessary to manage runoff such that increases in flow under the design conditions will not occur that could exceed the capacity of the Outlet, or the Storm Water Management System, into which the site discharges or that would cause the Storm Water Management System to be overloaded or accelerate channel erosion as a result of the proposed land disturbing activity or development activity. Under no circumstances shall the 2, 10, or 100 -year developed peak flow exceed the 2, 10, or 100 -year existing peak flow without prior written approval by the City Engineer. For Regional Detention or Storm Water Management System, the City Engineer shall recommend a proposed System Charge or Assessment to be approved by the City Council based upon an approved Watershed Master Plan and an analysis of required drainage systems, projected costs and flood protection benefits provided to those properties directly or indirectly impacted by the Regional Detention or Storm Water Management System. B. Natural Features of the Site. The applicant shall give consideration to reducing the need for Storm Water Management System facilities by incorporating the use of natural topography and land cover such as wetlands, ponds, natural swales and depressions as they exist before development to the degree that they can accommodate the additional water flow without compromising the integrity or quality of these natural features. C. Storm Water Management Strategies. The following Storm Water Management practices shall be investigated when developing a Storm Water Management Plan in accordance with this chapter and with chapter 53.129 of the City of Hutchinson City Code of Ordinances: 1. Natural infiltration of precipitation and runoff on-site, if suitable soil profiles can be created during site grading. The purpose of this strategy is to encourage the development of a Storm Water Management Plan that encourages natural infiltration. This includes, providing as much natural or vegetated area on the site as possible, minimizing impervious surfaces, and directing runoff to vegetated areas rather than onto adjoining streets, storm sewers and ditches; 2. Flow attenuation by use of open vegetated swales and natural depressions; Page 1 3. Storm Water Detention facilities; and 4. Storm Water Retention facilities (on a case by case basis). 5. Other facilities requested by the City Engineer. A combination of successive practices may be used to achieve the applicable minimum control requirements specified. Justification shall be provided by the applicant for the method selected. D. Adequacy of Outlets. The adequacy of any Outlet used as a discharge point for proposed Storm Water Management System must be assessed and documented to the satisfaction of the City Engineer. To the extent practicable, hydraulic capacities of downstream natural channels, storm sewer systems, or streets shall be evaluated to determine if they have sufficient conveyance capacity to receive and accommodate post-development runoff discharges and volumes without causing increased property damages or any increase in the established base flood elevation. If a flood plain or floodway has not been established by the Federal Emergency Management Agency, the applicant shall provide a documented analysis and estimate of the base flood elevation as certified by a Professional Engineer registered in the State of Minnesota. In addition, projected velocities in downstream natural or manmade channels shall not exceed that which is reasonably anticipated to cause erosion unless protective measures acceptable to the City Engineer are approved and installed as part of the Storm Water Management Plan. The assessment of Outlet adequacy shall be included in the Storm Water Management Plan. E. Storm Water Detention/Retention Facilities. Storm Water Detention or Retention facilities proposed to be constructed in the Storm Water Management Plan shall be designed according to the most current practices as reflected in the Nationwide Urban Runoff Program study. F. Infiltration. Infiltration facilities are prohibited, unless approved by the City Engineer, when receiving discharges from, or are to be constructed in areas: 1. Where industrial facilities are not authorized to infiltrate industrial stormwater under an NPDES/SDS Industrial Stormwater Permit issued by the Minnesota Pollution Control Agency; 2. Where vehicle fueling and maintenance occur; 3. With less than three (3) feet of separation distance from the bottom of the infiltration system to the elevation of the seasonally saturated soils or the top of bedrock; 4. Where high levels of contaminants in soil or groundwater will be mobilized by the infiltrating stormwater; 5. With predominately Hydrologic Soil Group D (clay) soils; 6. Within a Drinking Water Supply Management Area (DWSMA) as defined in Minnesota Rules 4720.5100, subpart 13. G. Mitigation Provisions. There may be circumstances where the owner of a construction activity cannot cost effectively meet the conditions of the State NPDES general permit to Discharge Stormwater Associated with Construction Activity on the site of the original construction activity. For this purpose the owner of a construction activity may identify, locations where mitigation projects can be completed. Mitigation must be accomplished using the following: Page 2 1. Mitigation project areas are selected in the following order of preference: a. Locations that yield benefits to the same receiving water that receives runoff from the original construction activity b. Locations within the same Department of Natural Resource (DNR) catchment area as the original construction activity c. Locations in the next adjacent DNR catchment area up-stream d. Locations anywhere within City jurisdiction 2. Mitigation projects must involve the creation of new structural storm water BMPs or the retrofit of existing structural storm water BMP's, or the use of a properly designed regional structural storm water BMP. 3. Routine maintenance of existing structural storm water BMP's cannot be used to meet mitigation requirements. 4. Mitigation projects shall be completed within 24 months after the start of the original construction activity. EFFECTIVE DATE OF ORDINANCE. This Ordinance shall take effect upon adoption and publication in accordance with the Hutchinson City Charter. Adopted by the City Council this 10th day of May, 2016. ATTEST: Matt Jaunich, City Administrator Gary Forcier, Mayor First Consideration: Second Consideration: Date of Publication: Page 3 TITLE AND SUMMARY OF ORDINANCE NO. 16-0757 The following Ordinance is hereby published by title and summary: 1. Title of Ordinance: Stormwater Management Ordinance An Ordinance to Create and Enact Title 5, Chapter 54, Section 54.23 of the City of Hutchinson Code of Ordinances, Storm Water Management Criteria For Permanent Facilities. 2. Summary of Ordinance: This ordinance creates and enacts Title 5, Chapter 54, Section 54.23 of the Hutchinson City Code, which sections sets forth storm water management criteria for permanent facilities in the chapter. This Chapter applies in the City of Hutchinson, Minnesota and to persons outside the City who are, by contract or agreement with the City, users of the City storm water management system. Except as otherwise provided herein, the City Engineer shall administer, implement, and enforce the provisions of this Chapter. This Ordinance shall take effect upon publication in accordance with the Hutchinson City Charter. 3. Availability of Ordinance: A complete, printed copy of this Ordinance is available for inspection by any person during regular business hours in the office of the City Clerk, This Ordinance was passed by the City Council of the City of Hutchinson on the 10th day of May, 2016. ATTEST: Matt Jaunich, City Administrator Gary Forcier, Mayor Date of Publication: May 11, 2016 Page 4 HUTCHINSON CITY COUNCIL =V' f 0'a_ � Request for Board Action 79 M- W Agenda Item: Consideration of a Site Plan and CUP for MidCountry Bank - 210 Hassan St SE Department: Planning LICENSE SECTION Meeting Date: 4/26/2016 Contact: Dan Jochum Application Complete N/A Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff F1 Unfinished Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: MidCountry Bank, is requesting a site plan review and a conditional use permit to allow the construction of a bank drive-through on Lot 1 &2 & N 18' of Lot 3, Block 27, Townsite of Hutchinson, South Half, currently owned by the City of Hutchinson The conditional use permit request is to construct a bank drive through with three service points in a C-3 Zoning District. A Conditional Use Permitted is required for the construction of a drive through window in C-3 Zoning Districts as noted in Section 154.063 of the Zoning Ordinance. This request would require a major change in traffic flow and parking in this area, as well as a land transaction, as the parcel being discussed is currently owned by the City. Mid Country is proposing to consolidate their Downtown and South locations if this request moves forward. Project Update: As the Planning Commission is aware, MidCountry Bank has been working on plans for a drive-through facility for their downtown location. At the March 15, 2016 Planning Commission meeting a motion was made to approve the project as presented by MidCountry Bank and with the stated conditions. This motion failed on a 3 to 3 vote. This meant the project was sent to the City Council with an unfavorable recommendation from the Planning Commission. The City Council reviewed the project at its March 22, 2016 meeting and decided to extend the review period of the project another 60 days, which is allowed under statute and the City Council subsequently tabled the item. Staff noted that they have been working on an alternative parking lot layout and alley configuration that would ease many of the concerns brought forth at the March 15 Planning Commission meeting. The Council suggested sending revised plan back to the Planning Commission for review at the April 19, 2016 meeting. Two members of the public spoke regarding this request. David Larson had concerns with the Post Office Box moving and the overall traffic and parking dynamics of the entire plan. He is opposed to the project. Ben Schwarzrock spoke as well and indicated he is comfortable with the new plan but would like to see 4 15 minute parking signs by his business. The Planning Commission recommended approval of the CUP and site plan on a 3-2 vote. BOARD ACTION REQUESTED: Approval of CUP and site plan for Mid Country bank drive-through at 210 Hassan St SE. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: UNITED STATES M POSTAL SERVICE April 25, 2016 Dan Jochum Director of Planning, Zoning, Building City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Dear Dan, I received your proposal for the alley change for the change of direction of traffic and moving the mail collection box to the opposite side of the road behind Landy's Lodge. I have expressed my concern to you regarding the delivery trucks at the Post Office having to go the wrong way down the one way street, our loading dock with the lift is the dock that faces north, four of the six delivery trucks that service the Post Office are required to use the north dock, there is not enough room for them to maneuver if they would enter from north to south, if the alley direction is changed to a north entrance, the delivery trucks will have to enter and exit from south to north, which would be the wrong way. We have four delivery trucks that will be required to go the wrong way to enter and exit the alley. Their arrival times are 3:45AM, 6:OOAM, 9:30AM and 6:OOPM. My concern is that there is not enough room in the alley for two vehicles to pass if there is a semi -truck or delivery truck attempting to enter or exit. When I expressed my concern to you about the situation, you told me there was enough room for two vehicles to pass or for one vehicle to pull over, I have looked at the alley and I am positive there is not enough room, for either a vehicle to pass or for one vehicle to pull over, the alley would be completely blocked. My concern is which vehicle would have the right of way, the delivery trucks or the other traffic? I recommend that there be traffic signs installed warning of delivery trucks entering and exiting the wrong way, my other suggestion would be to shorten the parking medians that are behind the businesses, therefore widening the alley; it would make it possible for two vehicles to pass or at least wait until the delivery trucks can exit. The shortening of the medians would not interfere with any parking spots. I am requesting that a crosswalk be added to the area inthe alley that my empiovees would be crossing the alley to collect the mail from the collection box, due to them having to cross traffic; it would be for their safety. Thank you for your time, you may contact me at 320-587-2497. Sincere) Mich Monahan -Ren Postmaster Hutchinson Post Office CITY OF HUTCHINSON MCLEOD COUNTY,MINNESOTA RESOLUTION NO. 14553 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT AND SITE PLAN TO ALLOW CONSTRUCTION OF A DRIVE THROUGH FOR MIDCOUNTRY BANK AT 210 HASSAN ST SE, HUTCHINSON, MN. FACTS 1. The City of Hutchinson is currently the owner of the municipal parking lot located at 210 Hassan St. SE; and, 2. The subject property is legally described as: Lots 1 & 2 &N 18' of Lot, Block 27, Townsite of Hutchinson, South Half 3. MidCountry Bank has applied to the City for a conditional use permit and site plan approval to allow construction of a 3 station drive through for their operations located at 210 Hassan St. SE, Hutchinson MN. 4. The Planning Commission met on April 19, 2016 and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request due to the following findings and conditions: a. The standards for granting a conditional use permit would be met. b. There is no loss of public parking in the municipal lot near the site. C. The proposed impacts to current traffic flow appear to have been minimized by having the alley re-routed to be one-way south bound. d. A fully engineered site plan will be required for the drive through site prior to any building permits being issued. e. The current site plan does not constitute a fully engineered developers site plan. f. The area behind the current bank building that has the ATM and night deposit box will be signed and striped as a loading zone. The existing ATM shall be removed from this area and the night deposit box shall be for walk-up traffic only. g. A Developer's Agreement that clearly defines the necessary infrastructure revisions/improvements to accommodate the ultimate site plan and associated cost-sharing responsibilities (currently assumed to be 100%Developer funded) shall be executed between the City and the Developer. h. Approval of the conditional use permit must be contingent upon City Council's approval of the proposed property transaction with Mid-Country Bank. i. The feasibility of installing an underground conduit system (beneath the alley corridor) should be fully examined and considered by the Developer. Any conduit systems beneath or over the alley corridor shall be approved by the City Engineer. j. The property will need to be platted by MidCountry Bank to ensure a developable parcel of property for the proposed project. Findings of Fact—Resolution# 14553 Mid-Country CUP/Site Plan Page 2 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit and site plan approval at its meeting on April 26, 2016 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: k. The standards for granting a conditional use permit would be met. 1. There is no loss of public parking in the municipal lot near the site. M. The proposed impacts to current traffic flow appear to have been minimized by having the alley re-routed to be one-way south bound. n. A fully engineered site plan will be required for the drive through site prior to any building permits being issued. o. The current site plan does not constitute a fully engineered developers site plan. P. The area behind the current bank building that has the ATM and night deposit box will be signed and striped as a loading zone. The existing ATM shall be removed from this area and the night deposit box shall be for walk-up traffic only. q. A Developer's Agreement that clearly defines the necessary infrastructure revisions/improvements to accommodate the ultimate site plan and associated cost-sharing responsibilities (currently assumed to be 100%Developer funded) shall be executed between the City and the Developer. r. Approval of the conditional use permit must be contingent upon City Council's approval of the proposed property transaction with Mid-Country Bank. S. The feasibility of installing an underground conduit system (beneath the alley corridor) should be fully examined and considered by the Developer. Any conduit systems beneath or over the alley corridor shall be approved by the City Engineer. t. The property will need to be platted by MidCountry Bank to ensure a developable parcel of property for the proposed project. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.170 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. Findings of Fact—Resolution# 14553 Mid-Country CUP/Site Plan Page 3 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit and site plan approval to allow construction of a drive through for operations of the MidCountry Bank located at 210 Hassan St. SE, Hutchinson MN is approved. Adopted by the City Council this 26th day of April, 2016. ATTEST: Matthew Jaunich Gary T. Forcier City Administrator Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum,AICP and City of Hutchinson Planning Staff Date: April 14,2016,for April 19,2016,Planning Commission Meeting Application: SITE PLAN AND CONDITIONAL USE PERMIT TO CONSTRUCT A BANK DRIVE THROUGH Applicant: MIDCOUNTRY BANK,APPLICANT CITY OF HUTCHINSON,PROPERTY OWNER SITE PLAN AND CONDITIONAL USE PERMIT TO CONSTRUCT A BANK DRIVE THROUGH MidCountry Bank, is requesting a site plan review and a conditional use permit to allow the construction of a bank drive-through on Lot 1 & 2 &N 18' of Lot 3, Block 27, Townsite of Hutchinson, South Half, currently owned by the City of Hutchinson The conditional use permit request is to construct a bank drive through with three service points in a C-3 Zoning District. A Conditional Use Permitted is required for the construction of a drive through window in C-3 Zoning Districts as noted in Section 154.063 of the Zoning Ordinance. This request would require a major change in traffic flow and parking in this area, as well as a land transaction, as the parcel being discussed is currently owned by the City. Mid Country is proposing to consolidate their Downtown and South locations if this request moves forward. 147 148 105 115 133 1 149 2NDAVE SE 201 209 144 210 221 215 212 218 225 w F_ 225 222 227 220 co z z 35 U) 234 245 s 235 45 135 246 � L__ 3RDAVE SE 308 335 305 134 Conditional Use Permit 210 Hassan St. SE—Bank Drive Through Planning Commission—4-19-16 Page 2 GENERAL INFORMATION Existing Zoning: C-3 (Central Commercial District) Property Location: 210 Hassan St. SE Lot Size: 133' x 150' (19,950 sq. ft.) Existing Land Use: Commercial parking lot Adjacent Land Use And Zoning: C-3 (Central Commercial District) Comprehensive Land Use Plan: Mixed Use Zoning History: This parcel was acquired by the City of Hutchinson on 1/31/1983. No other zoning/permitting activity is recorded in this property address file. Applicable Regulations: Sections 154.063 (C) (8) (a): 154.170 Proiect Update: As the Planning Commission is aware, MidCountry Bank has been working on plans for a drive-through facility for their downtown location. At the March 15, 2016 Planning Commission meeting a motion was made to approve the project as presented by MidCountry Bank and with the stated conditions. This motion failed on a 3 to 3 vote. This meant the project was sent to the City Council with an unfavorable recommendation from the Planning Commission. The City Council reviewed the project at its March 22, 2016 meeting and decided to extend the review period of the project another 60 days, which is allowed under statute and the City Council subsequently tabled the item. Staff noted that they have been working on an alternative parking lot layout and alley configuration that would ease many of the concerns brought forth at the March 15 Planning Commission meeting. The Council suggested sending revised plan back to the Planning Commission for review at the April 19, 2016 meeting. Plan Changes: There are two major changes to the overall plan, the first being that the opposing one-way alley concept has been removed from the plan and the new concept is for the alley to function as a one-way alley going south, like the rest of the alley's on the east side of Main Street. The second major change is closing off the parking lot from the alley near Landy's Lodge. Please note this is the section of property the City recently purchased. Closing this portion of the parking lot off from the alley provides more parking spaces in for the municipal parking lot. City staff believes that the revised plan functions much better from a traffic flow perspective than the old plan did. City staff has worked with the Post Office on the concept of relocating their alley drop box to the other side of the alley, on top of the new proposed median/island just north of Landy's Lodge. The Post Office acknowledges the location of their current drop box is not ideal and causes some traffic flow and stacking issues. The proposed location of the Post Office drop box has been reviewed with the Post Master and appears to be generally acceptable at this point. It should be noted that the Post Office has a loading dock at the rear of the building and semi-truck's utilize the loading dock for a 6:00 AM and 6:00 PM delivery. In addition, to the Conditional Use Permit 210 Hassan St. SE—Bank Drive Through Planning Commission—4-19-16 Page 3 semi-trucks, there are delivers from Fed Ex, ITS and other single-axle delivery trucks to this location. In order for the semi-truck traffic to continue to utilize the existing loading dock they will have to enter the alley on the south side and proceed north against the regular flow of traffic. When the semi-trucks leave the loading dock they will also have to proceed north down the alley against the typical flow of traffic. It should be noted that this is not uncommon in Hutchinson for delivery truck traffic to have to navigate alleys against traffic. This is actually occurring in this same actually right now with various delivery vehicles. The Post Office indicated that this is not ideal but the benefits of relocating the post office drop box may outweigh the semi-truck issue. Parking was also noted as a concern at the March Planning Commission meeting. It should be noted that there are currently 52 parking stalls in the City municipal lot in this area. This does not currently include the spaces on the property that the City that recently purchased near Landy's Lodge. Those spaces have historically been private spaces and not part of the City municipal parking lot. The proposed plan for the parking lot has 52 spaces just as the existing parking lot does. There is no net loss of municipal parking spaces with the proposed plan. By shifting the municipal lot to the south to encompass the recently purchased property and closing off the access point to the alley in this area, all of the spaces taken up by the proposed drive through are replaced. Staff has met with representatives from Benny's Meat Market, Landy's Lodge and Mid-Country Bank regarding the changing the alley orientation and the concept appeared to be generally acceptable to these businesses. All of the property owners in this area were sent a public meeting notice regarding the revised plans. Site Plan: Staff wants to make it clear that Mid-Country Bank will need to submit detailed engineering plans and building plans prior to a building permit being issued for the proposed project. The plans being reviewed at this point are conceptual in nature and do not have the detail required for a thorough engineering review of the project. In addition, a development agreement will need to be developed between the City and MidCountry relative to the construction and needed improvements to this area. Conditional Use Permit: The Conditional Use Permit(CUP)is required for the drive through. As noted above, the drive through is proposed to be a three lane drive through. Eighty (80)feet of stacking is required and the site plan should be modified as noted in the SEH memo in order to accommodate the 80 feet of stacking required by ordinance. If the Planning Commission feels the site plan is acceptable, the CUP should be approved. If the CUP isn't acceptable, then the CUP should be denied. If it is denied, items b and c below would likely not be able to be met and would be suitable reasons for denying the CUP. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and Conditional Use Permit 210 Hassan St. SE—Bank Drive Through Planning Commission—4-19-16 Page 4 (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends approval of the proposal with the following conditions. If the Planning Commission recommends approval of the applicant's request, staff suggests the following conditions be part of the approval: 1. A fully engineered site plan will be required for the drive through site prior to any building permits being issued. 2. The current site plan does not constitute a fully engineered developers site plan. 3. The area behind the current bank building that has the ATM and night deposit box will be signed and striped as a loading zone. The existing ATM shall be removed from this area and the night deposit box shall be for walk-up traffic only. 4. A Developer's Agreement that clearly defines the necessary infrastructure revisions/improvements to accommodate the ultimate site plan and associated cost-sharing responsibilities (currently assumed to be 100%Developer funded) shall be executed between the City and the Developer. 5. Approval of the conditional use permit must be contingent upon City Council's approval of the proposed property transaction with Mid-Country Bank. 6. The feasibility of installing an underground conduit system (beneath the alley corridor) should be fully examined and considered by the Developer. Any conduit systems beneath or over the alley corridor shall be approved by the City Engineer. 7. The property will need to be platted by MidCountry Bank to ensure a developable parcel of property for the proposed project. 0 2ND AVE. S.E. 0 0 _ .� TE - ..•8.0 1040.0' .,. 14 0 4E 2� III' EW STREE I =HT ----- —��--------- C HC _ 23 3, NEW ST' J 24.�'4.0' N N 20 IF W 74 4,0' w AVERS rn A A r^ 23 0 AV ERARAGI N NEW STREET w 24.0' 23, Z _ zm0rK nrNO<vor�a<O, — I I} -❑O id � tr- 1 V 4 8 0' STREET LIGHTO RELOCATE AMEX, DUCTION Dox AND LIGHT NPARKING I I 'ROPOSED MAIL O DROP OFF 5 SII a n n m z a � � � x z z � w Ia K v OLD MPIL P D 0 Oak.- - o w #45 0 II m a W m 3RD AVE SE II I f j � c I -i—_I ------ ------- - _ Fin E I I I I >r 0 I I UAC it II. t I I I � I I SII Ij f. ®® [ ��- I _ - — II I 1(I I j ❑ I 0 Q E-ly El ' .�I W j U � 3 e _ ✓—I al_ r� 1 ri �� ■'1] I i I i I I I I I F 1 I N II I I q N E rr k yl I`s, I �I �I HUTCHINSON CITY COUNCIL =V' f 0,a_ � Request for Board Action 79 M- W Agenda Item: Labor Agreement between the City and Minnesota Public Employees Associatioij Department: Administration LICENSE SECTION Meeting Date: 4/26/2016 Contact: Matt Jaunich Application Complete N/A Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached for your review and consideration is the 2015- 2016 labor agreement/contract between the City of Hutchinson and the Minnesota Public Employees Association (MNPEA)that represents the Full Time Police Officers unit. The police officer unit was established in October 2012. The initial contract was ratified in March 2014. Negotiations for this contract commenced in October 2014. A tentative agreement was reached, however, it was rejected by the bargaining unit. A mediation session was held in March 2015 which was not successful. The union filed for interest arbitration which was held in February 2016. This contract is the result of the interest arbitration, and the resulting award handed down by the Arbitrator in late March 2016. Mayor Forcier and Council member Christensen participated in the negotiation and mediation process as members of the group representing management. Mayor Forcier also participated in the arbitration session. The City was represented by legal council from the Madden Galanter Hansen law firm. The union ratified the contract earlier this month. The changes to note with the contract/arbitration award are as follows: 1. Article 19 -Added the following language: "All employees to be eligible for all increases regardless of whether discipline has been imposed". 2. The pay grid for the position of Police Officer will increase 2.25% in 2015 and 2.25% in 2016. Wage increases for 2015 and 2016 will be administered in accordance with the arbitration award, with increases retroactive to 2015 for eligible employees. BOARD ACTION REQUESTED: Consideration and approval of the collective bargaining agreement between the City of Hutchinson and MNPEA for the period of January 1, 2015 through December 31, 2016. Fiscal Impact: Funding Source: General Fund Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: AGREEMENT between THE CITY OF HUTCHINSON and MINNESOTA PUBLIC EMPLOYEES ASSOCIATION January 1, 2015 to December 31, 2016 TABLE OF CONTENTS Article 1 Purpose of Agreement..............................................................................................1 Article2 Recognition..............................................................................................................1 Article3 Definitions................................................................................................................1 Article4 No Strike..................................................................................................................2 Article5 Employer Authority.................................................................................................2 Article6 Union Security.........................................................................................................3 Article 7 Employee Rights—Grievance Procedure................................................................3 Article8 Savings Clause.........................................................................................................6 Article9 Seniority...................................................................................................................6 Article10 Discipline.................................................................................................................6 Article I 1 Work Schedules and Overtime................................................................................7 Article12 Court Time...................................................................................... ........................8 Article13 Insurance..................................................................................................................8 Article14 Uniforms..................................................................................................................8 Article15 Injury on Duty..........................................................................................................9 Article16 Holidays...................................................................................................................9 Article17 Vacations..................................................................................................................9 Article 18 Sick Leave/Bereavement .........................................................................................9 Article19 Wages.......................................................................................................................9 Article20 Waiver....................................................................................................................10 Article21 Duration .................................................................................................................10 i ARTICLE 1. PURPOSE OF AGREEMENT This Agreement is entered into between the City of Hutchinson, hereinafter called the Employer, and the Minnesota Public Employees Association (MNPEA), hereinafter called the Union, and collectively, the Parties. It is the intent and purpose of this Agreement to: 1.1 Assure sound and mutually beneficial working and economic relations between the Parties hereto; 1.2 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and 1.3 Place in written form the Parties' agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat. § 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services on October 23, 2012, BMS Case No. 13PCEO128, and described as: All licensed essential employees within the rank of Police Officer employed by the City of Hutchinson Police Department, Hutchinson, Minnesota, who are public employees within the meaning of Minn. Stat. § 179A.03, subd. 14, excluding supervisory employees, confidential employees, and all other employees of the Hutchinson Police Department. 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3. DEFINITIONS 3.1 Union: Minnesota Public Employees Association. 3.2 Union Member: A member of the Minnesota Public Employees Association. 3.3 Employee: A member of the exclusively recognized bargaining unit. 3.4 Department: The Hutchinson Police Department. 3.5 Employer: The City of Hutchinson. 3.6 Chief: The Chief of the Hutchinson Police Department. I 3.7 Union Officer: Officer elected or appointed by Minnesota Public Employees Association. 3.8 Overtime: Work performed at the express authorization of the Employer in excess of forty (40)hours per work week. 3.9 Scheduled Shift: A consecutive work period including rest breaks and a lunch break. 3.10 Rest Break: Periods during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.11 Lunch Break: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.12 Strike: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE 4. NO STRIKE 4.1 The Union and employees covered by this Agreement agree that during the life of this Agreement they will not cause, encourage, participate in or support any strike, slow- down or other interruption of or interference with the normal functions of the Employer. 4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to have engaged in an illegal strike. Any employee who engages in an illegal strike shall be subject to disciplinary action up to and including discharge. ARTICLE 5. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all employee, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. 2 ARTICLE 6. UNION SECURITY 6.1 The Employer shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by the Union. Each month the Employer will send to the Union office (1) a written list of names of current bargaining unit members and the amount of dues and fair share fees withheld, and (b) a notice of new employees and those exiting the unit. 6.2 The Union may designate no more than two (2) employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 6.3 The Employer shall make space available on the Employer bulletin board for posting Union notice(s) and announcement(s). 6.d The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. 6.5 Pursuant to the Minnesota Public Employment Labor Relations Act, the Union, as the exclusive representative, requires that Hutchinson Police Officers who are not members of the Union contribute a fair share fee to the Union for services rendered. Such fees shall be deducted from the wages of nonmember Police Officers by the Employer and remitted as directed by the Union. For the terms of this Agreement, the fair share fee is $29.00 per month. ARTICLE 7. EMPLOYEE RIGHTS--GRIEVANCE PROCEDURE 7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representatives. The Employer will recognize representatives designated by the Union as the grievance representative of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 7.3 Processing of a Grievance. It is recognized and accepted by the Union that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall, therefore, be accomplished during normal working hours only when consistent with such employee's duties and responsibilities. The aggrieved employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative have notified and received the approval of the designated supervisor who 3 has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure. Grievances, as defined in Section7.1, shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present personally or through a Union representative such grievance in writing to the employee's supervisor as designated by the Employer. The employee's supervisor will meet with the employee to discuss the grievance and give a written answer to such Step 1 grievance within twenty-one (21) calendar days after the meeting. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing by the union setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the supervisor's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten(10) calendar days shall be considered waived. Step 2. 1f appealed, the written grievance shall be presented by the Union to the Police Chief, and a meeting shall be scheduled as soon as practicable between the Police Chief, the aggrieved employee and the Union to discuss the grievance. The Police Chief shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Police Chief's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union to the City Administrator, and a meeting shall be scheduled as soon as practicable between the City Administrator, the aggrieved employee and the Union to discuss the grievance. The City Administrator shall give the Union the Employer's answer in writing within ten (10) calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the City Administrator's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971 as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 4 7.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty(30) days following close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representative and witnesses. If either party desires a verbatim record of the proceeding, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof, within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union. 7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article 7 or a procedure such as Civil Service, veterans preference or fair employment. If appealed to any procedure other than Step 4 of Article 7, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 7. The aggrieved employee shall indicate in writing which procedure is to be utilized — Step 4 of Article 7 or another appeal procedure --- and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article 7. An employee pursuing a statutory remedy under the jurisdiction of the EEOC is not precluded from also pursuing an appeal under this grievance procedure. 5 ARTICLE 8. SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of Hutchinson. In the event any provision of this Agreement is declared to be contrary to law by a court or state or federal administrative agency of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 9. SENIORITY 9.1 Seniority shall be determined by the employee's length of continuous employment as a Police Officer with the City of Hutchinson. Seniority shall not accrue during a period of layoff. 9.2 During the probationary period, a newly hired or rehired employee may be discharged at the sole discretion of the Employer. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An employee who has been laid off will be eligible for reinstatement for up to one year from the date of the employee's layoff. An employee who is notified of recall shall report to work within two (2) weeks of such notice, unless a different time period is mutually agreed upon. ARTICLE 10. DISCIPLINE 10.1 The Employer will discipline employees who have completed the probationary period for just cause only. Discipline will be in one or more of the following forms: a. Oral reprimand; b. Written reprimand; C. Suspension; d. Demotion; or e. Discharge. 10.2 A written reprimand, suspension, demotion or discharge of an employee may be appealed through the grievance procedure as contained in Article 7 of this Agreement, subject to the limitations set forth in Article 7.7, Choice of Remedy. 10.3 Oral reprimands will not he placed in an employee's personnel file and the Police Department Administration will document only the date, the existence of the oral reprimand, and brief subject of the oral reprimand. Written reprimands, suspensions, demotions, and discharges will be in written form. 10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged 6 by signature of the employee. The employee and the Union will receive a copy of such reprimand and/or notices. 10.5 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.6 An employee who is questioned by the Employer about a matter the employee reasonably believes may lead to his/her discipline shall have the right to request Union representation. 10.7 Grievances relating to this Article shall be initiated by the Union at Step 2 of the grievance procedure under Article 7. ARTICLE 11. WORK SCHEDULES AND OVERTIME 11.1 The Employer is the sole authority in establishing work schedules. 11.2 This Article shall not be construed to provide a guarantee of the minimum or maximum number of hours of work per day or per week. 11.3 Employees shall receive overtime compensation at the rate of one and one-half (1-1/2) times their regular rate of pay for all hours worked in excess of forty (40) hours in a seven (7) day work period. The Employer may modify an employee's work schedule during the week to provide offsetting time off for time worked over a shift or to minimize overtime but in a manner that considers work requirements, the employee's preference, and safety. Paid sick leave is included as "hours worked" for purposes of calculating overtime. 11.4 All employees are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. 11.5 Overtime will be calculated to the nearest fifteen (15) minutes. 11.6 Employees must receive prior authorization from the Employer's designated representative before working any overtime, except in cases of emergency or required duty related extension of shift. 11.7 Employees shall be permitted the option of banking overtime hours up to a maximum of 80 hours, rather than receiving overtime pay, at the discretion of the department head. Compensatory time must be used no more than twelve (12) months from the time it is earned. Employees shall give advance notice to the department head of desired dates for use of compensatory time, and the department head shall determine whether requested dates allow for reasonable scheduling of work within the department. Compensatory time may be used to bring total paid hours only up to 40 in a week. 7 Employees shall be permitted to use earned time off and compensatory time in combination with vacation time subject to the discretionary approval of the City Administrator. 11.8 Neither the base rate nor overtime pay shall be pyramided, compounded, or paid twice for the same hours worked under any provision of this Agreement. ARTICLE 12. COURT TIME Employees who are required to testify in court related to their work during off-duty hours shall receive a minimum of two (2) hours pay at one and one-half times their base rate. This Article does not apply to an extension or early report to a regularly scheduled shift. If the employee is required to meet with the prosecuting attorney, the employee will receive pay at straight time provided the employee can adjust his/her shift. ARTICLE 13. INSURANCE 13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non-union employees toward a health insurance plan for eligible employees and their dependents. The Employer will meet and discuss any reduction in the aggregate value of benefits with the Union prior to implementing the change. 13.2 In the event the health insurance provisions of this Agreement fail to meet the requirements of the Affordable Care Act and its related regulations or cause the Employer to be subject to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over alternative provisions so as to comply with the Act and avoid any penalties, taxes or fines for the Employer. 13.3 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non-union employees toward a dental insurance plan for eligible employees and their dependents. 13.4 Life Insurance. The Employer will pay the full premium for life insurance coverage equivalent to one time the employee's annual pay up to a$50,000 maximum. 13.5 Long-term Disability Insurance. The Employer will pay the full premium for the long- term disability insurance coverage for each employee. The cost of the premium is imputed as income to the employee and taxed accordingly. ARTICLE 14. UNIFORMS The Employer will provide approved uniform items at no cost to employees. In accordance with established procedures, the Employer will replace uniforms/equipment that has been worn out through normal use or damaged in the line of duty. 8 ARTICLE 15. INJURY ON DUTY Worker's compensation lost wages benefits are paid at two-thirds (2/3) of the employee's regular gross weekly wages on the date of the injury. The employee may use accrued sick leave, vacation leave, or compensatory time to make up the difference between the lost wage payment and regular gross wage as of the date of the injury. The total of the worker's compensation and any additional payment may not be greater than the employee's gross weekly wage at the time of the injury. The additional payment is not treated as taxable income for the employee, nor is the payment eligible for PERA contributions. ARTICLE 16. HOLIDAYS 16.1 The following calendar days, and such other days as the council may Ex, are paid eight (8) hour holidays for full-time employees. When a holiday falls on a Sunday, the following day is a holiday. When it falls on a Saturday, the preceding day is a holiday. 1 New Year's Day 7 Veterans' Day 2 Martin Luther King Day 8 Thanksgiving Day 3 President's Day 9 Thanksgiving Friday 4 Memorial Day 10 Christmas Day 5 Independence Day 114-hour Individual Floating Holiday 6 Labor Day 16.2 Full-time employees who are not working rotating shifts and who are assigned by the Employer to work on a holiday shall be granted holiday pay. 16.3 Any employee who works a rotating shift shall receive 84 hours extra pay per year in lieu of holidays, with payment made in December. This payment shall be prorated for employees who are employed less than a full calendar year. ARTICLE 17. VACATIONS Vacation leave benefits shall be provided in accordance with the Vacation Leave With Pay policy set forth in the City Employee Handbook— Personnel Policy in effect as of July 2014. ARTICLE 18. SICK LEAVE/BEREAVEMENT Sick leave and bereavement leave shall be provided in accordance with the Sick/Bereavement Leave policy set forth in the City Employee Handbook — Personnel Policy in effect as of July 2014. ARTICLE 19. WAGES For the term of this Agreement, compensation will be administered in accordance with the City of Hutchinson Compensation Plan. If the City plans to modify the Merit Increase Guide for 9 Open Salary Ranges, the City will meet and confer with the Union. Employees who terminate employment prior to the date this Agrement is ratified by both parties shall not be eligible for retroactive wage increases provided in accordance with this Article. All employees to be eligible for all imreases regardless of whether discipline has beets imposed. ARTICLE 20. WAIVER 20.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the Provisions of this Agreement, are hereby superseded. 20.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terius or conditions of' employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Inion each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered by this Agreement or with respect to any term and condition which may not have been within the knowledge or contemplation of either or both parties at the time this Agreement was negotiated or executed. ARTICLE 21. DURATION This Agreement shall be effective as of January 1, 2015, except as herein noted, and shall remain in full force and effect until December 31, 2016. In witness whereof, the parties hereto have executed this Agreement on the -2c: _day of ; / . 2016. CITY OF HU'TCHINSON MINNESOTA PUBLIC EMPLOYEES ASSOCIATION �-' 6e ,e,,1/,0 K--L-S& A4,V G 10 HUTCHINSON CITY COUNCIL =V' f 0,a_ � Request for Board Action 79 M- W Agenda Item: Delegation Agreement Department: Administration LICENSE SECTION Meeting Date: 4/26/2016 Contact: Matt Jaunich Application Complete N/A Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff F1 New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Please see the attached memo on this agenda item BOARD ACTION REQUESTED: Approve/Deny authority to seek action against the State of Minnesota and the Department of Labor Industry pertaining to the Municipal Delegation Agreement for public buildings and state-licensed facilities. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City 0f Office of the City Administrator 111 Hassan Street SE • Hutchinson,MN 55350-2522 320-234-4241/Fax 320-234-4240 Memo To: Mayor Forcier and City Council Members From: Matt Jaunich, City Administrator Date: 4/22/16 Re: Memo on Delegation Agreement Agenda Item At Tuesday's council meeting, city staff will be asking for permission from the City Council to seek action from an Administrative Law Judge on the Minnesota Department of Labor& Industry. Staff is asking for this action due to what we believe is a clear violation of a contract agreement between the City and the State, and a clear violation of Minnesota State Law by the Department of Labor and Industry. This memo is being provided in an effort to better explain the current situation the City is faced with. Background The City's Delegation Agreement with the Department of Labor& Industry deals with our ability to enforce the State Building Code within Hutchinson through building inspection services on public buildings and state-licensed facilities. The Agreement acts as a contract and is authorized by the State and is pursuant to Minnesota Statute 326B.107, Subdivision 2. Basically what this agreement states is that the City will do all building inspections of public facilities and state-licensed facilities within the City of Hutchinson. Having this agreement ensures consistency throughout the city when it comes to building inspections along with allowing us the opportunity to collect the fees for those facilities in town. Generally speaking, the State entered into these agreements with qualified cities due their lack of staff to properly conduct these inspections on their own. State Statute 326B.107 To understand some of Staff s concerns with what is going on, you should have a clear understanding of what State Law says in regards to this agreement. A copy of the State Law is attached to this memo. Here is the portion of statute that we believe the Department of Labor and Industry is in violation of: Subd. 2. Municipal agreement for all building projects. (a)The commissioner shall enter into an agreement with a municipality other than the state for plan review, inspection, code administration, and code enforcement on public buildings and state-licensed facilities in the jurisdiction if the municipality requests to provide those services and the commissioner determines that the municipality has enough adequately trained and qualified inspectors to provide those services. In determining whether a municipality has enough adequately trained and qualified inspectors to provide the service,the commissioner must consider all inspectors who are employed by the municipality, are under contract with the municipality to provide inspection services, or are obligated to provide inspection services to the municipality under any other lawful agreement. (b) The criteria used to make this determination shall be provided in writing to the municipality requesting an agreement. (c)If the commissioner determines that the municipality lacks enough adequately trained and qualified inspectors to provide the required services, a written explanation of the deficiencies shall be provided to the municipality. (d) The municipality shall be given an opportunity to remedy any deficiencies and request reconsideration of the commissioner's determination. A request for reconsideration must be in writing and accompanied by substantiating documentation. A request for reconsideration must be received by the commissioner within 90 days of the determination explanation. The commissioner shall review the information and issue a final determination to the municipality within 30 days of the request. (e)A municipality aggrieved by a final decision of the commissioner to not enter into an agreement may appeal to be heard as a contested case in accordance with chapter 14. History According to City records, the City first entered into a Delegation Agreement with the State of Minnesota on October 19, 1993. That agreement was subsequently renewed in December of 2003 and June of 2005. The City is currently operating under the June of 2005 agreement (attached)with the State of Minnesota. The City has received no notification from the State of Minnesota that our delegation agreement is no longer in effect. The Timeline In October of 2015, building official Kyle Dimler is notified in a telephone conversation that he would be required to reapply for a Delegation Agreement after Lenny Rutledge left the City. In December of 2015, shortly after assuming his duties as the City's interim building official, Kyle Dimler sought clarification from the State on the City's Delegation Agreement. In a December 21, 2015 email from Doug Nord, Regional Supervisor, the State notified Kyle that our Delegation Agreement would no longer be in effect because of the change in the designated building official between Lenny Rutledge and Kyle. Mr. Nord noted that the delegation agreement was not with the City but with Mr. Rutledge. The City questioned this assertion with Mr. Nord noting that the Delegation Agreement was actually between the City and the State, not the Building Official and the State. Mr. Nord once again stated on January 11, 2016 that the City's Delegation Agreement was no longer in affect because Mr. Rutledge had left the City. Please note that no official notice has been presented to the City as of this memo. Following this exchange between Mr. Dimler and Mr. Nord, I sent the attached letter dated February 22 to the Commissioner of the Minnesota Department of Labor and Industry questioning their handling of our Delegation Agreement and seeking affirmation on the active status of our Delegation Agreement. On February 25, 2016, the State of Minnesota notified the City that they would be doing the plan review and inspections for a project at the Hutchinson Hospital essentially violating our Delegation Agreement. 2 On March 7, I received a correspondence from the Department of Labor on my February 22 letter. In this correspondence, the State more or less stated that the Delegation Agreement was based on the individual serving as the building official and essentially expired when Lenny Rutledge left the City. Following that letter, City Attorney Sebora spoke with the Attorney General's office and they informed us that the Department of Labor was incorrect in their statement that the Delegation Agreement followed the individual and confirmed that the Delegation Agreement was with the City. The Attorney General recommended that Kyle refile the Delegation Agreement with his qualifications. The City obliged noting that we had not received any notification that our previous Delegation Agreement had been revoked. On March 21, Kyle submitted his application for the Delegation Agreement on behalf of the City for both plan review and inspections of public buildings and state licensed facilities. On April 7, 2016, Kyle receives an electronic copy of a letter dated April 7, 2016, from Mr. Doug Nord of the Department of Labor& Industry indicating his application for a Delegation Agreement was not able to be approved. Less than a week later on April 11, Kyle receives another letter dated April 5, 2016 from the Department of Labor indicating that the plan review and inspections of the Hutchinson High School Renovation would be completed by the Department of Labor because the City of Hutchinson does not have a Municipal Delegation Agreement. Please note that to date we have received no confirmation that our Delegation Agreement has been revoked and/or have we had the opportunity to remedy any deficiencies as required by State Law. The Issue City staff is asking the City Council for permission to seek action from an Administrative Law Judge on the Minnesota Department of Labor& Industry. Staff is asking for this action for three distinct reasons: 1) We believe the Department of Labor is in clear violation of the contract Delegation Agreement they enter into with the City back in 2005. To date we have received no notification that the agreement has been terminated. There has been at least two occasions where the City has been bypassed in the permitting process costing us over $200,000 in potential permitting fees. 2) We believe the Department of Labor is in clear violation of Minnesota State Statute 326B.107. It is our belief that three distinct sections of State Law have been violated. Those sections are as follows: a. Subdivision 2(a)—The commissioner shall enter into an agreement with a municipality other than the state for plan review, inspection, code administration, and code enforcement on public buildings and state-licensed facilities in the jurisdiction if the municipality requests to provide those services and the commissioner determines that the municipality has enough adequately trained and qualified inspectors to provide those services. b. Subdivision 2(b) —If the commissioner determines that the municipality lacks enough adequately trained and qualified inspectors to provide the required services, a written explanation of the deficiencies shall be provided to the municipality. To date we have received no explanation. c. Subdivision 2(d)— The municipality shall be given an opportunity to remedy any deficiencies and request reconsideration of the commissioner's determination. To date we have had no opportunity to do this. 3) We believe that the Department of Labor is using an arbitrary and capricious system to 3 determine criteria in selecting who is qualified to perform the duties under a Delegation Agreement. Kyle Dimler is well-qualified to perform the duties under the Delegation Agreement and he has met all state standards for his current qualifications as the City's building official. Staff believes that the Department of Labor is choosing to use a subjective and arbitrary process of reviewing a pre-defined resume of qualifications to determine if adequate trained and qualified inspectors rather than using the clearly defined process provided in MN State Statutes and Rules. To date, no defined criteria for making the decision of a delegation agreement has been provided to the City. City staff is thankful for your consideration of this matter. Staff will be on hand to answer any questions you may have. If you have need of any additional information in advance of the meeting, please don't hesitate to ask. Thanks! Matt 4 I MINNESOTA STATUTES 2015 32613.107 326B.107 PUBLIC BUILDINGS AND STATE-LICENSED FACILITIES. Subdivision 1. Administration by commissioner. Unless the commissioner has entered into an agreement under subdivision 2 or 3,the commissioner shall administer and enforce the State Building Code as a municipality with respect to public buildings and state-licensed facilities in the state.The commissioner shall establish appropriate permit, plan review, inspection fees, and surcharges for public buildings and state-licensed facilities, Subd. 2. Municipal agreement for all building projects. (a) The commissioner shall enter into an agreement with a municipality other than the state for plan review,inspection,code administration,and code enforcement on public buildings and state-licensed facilities in the jurisdiction if the municipality requests to provide those services and the commissioner determines that the municipality has enough adequately trained and qualified inspectors to provide those services. In determining whether a municipality has enough adequately trained and qualified inspectors to provide the service, the commissioner must consider all in- spectors who are employed by the municipality, are under contract with the municipality to provide in- spection services,or are obligated to provide inspection services to the municipality under any other lawful agreement. (b) The criteria used to make this determination shall be provided in writing to the municipality re- questing an agreement. (c)if the commissioner determines that the municipality lacks enough adequately trained and qualified inspectors to provide the required services, a written explanation of the deficiencies shall be provided to the municipality. (d) The municipality small be given an opportunity to remedy any deficiencies and request recon- sideration of the commissioner's determination. A request for reconsideration must be in writing and ac- companied by substantiating documentation. A request for reconsideration must be received by the com- missioner within 90 days of the determination explanation.The commissioner shal I review the information and issue a final determination to the municipality within 30 days of the request. (e) A municipality aggrieved by a final decision of the commissioner to not enter into an agreement may appeal to be heard as a contested case in accordance with chapter 14. Subd. 3. Municipal agreement for certain building projects. The commissioner shall enter into an agreement with a municipality other than the state for inspection,code administration,and code enforcement of reserved projects occurring on public buildings and state-licensed facilities in its jurisdiction if the mu- nicipality has a designated building official as required by section 32613.133 and requests to provide those services. For purposes of this subdivision, "reserved projects" includes the following: (1)roof covering replacement that does not add roof load; (2)towers requiring special inspection; (3)single-level storage buildings not exceeding 5.000 square feet; (4)exterior maintenance work, including replacement of siding, windows, and doors; (5) HVAC unit replacement that does not add roof load or ventilation capacity; (6)accessibility upgrades not involving building additions or structural alterations; Copyright�c)2015 by the Revisor of Statutes.State of Minnesota. All Rights Reserved. 3268,107 MINNESOTA STATUTES 2015 2 (7)remodeling that does not change the building's occupancy,structural system,exit access ordischarge pattern,or mechanical load; and (S)other projects determined to be reserved by the commissioner. Subd. 4. Municipal fees. Municipalities other than the state having an agreement under subdivision 2 with the commissioner for code administration and enforcement service for public buildings and state- licensed Facilities or inspecting under authority of subdivision 3 shall charge their customary fees, including surcharge,to be paid directly to the jurisdiction by the applicant seeking authorization to construct a public building or a state-licensed facility, Subd. 5. Municipal obligation. An agreement with the commissioner tinder subdivision 2 or 3 must require the municipality to attend to applicable aspects of code administration and enforcement as described in the agreement and established by rule. Subd.6.Applicable code.Administration and enforcement in a municipality under subdivisions 2 and 3 must apply any optional provisions of the State Building Code adopted by the municipality.A municipality adopting any optional code provision shal I notify the state building official within 30 days of its adoption. Subd.7. Review of plans for public buildings and state licensed facilities.Construction or remodeling may not begin on any public building or state licensed facility until the plans and specifications have been approved by the commissioner or municipality tinder contractual agreement pursuant to subdivision 1.The plans and specifications must be submitted for review, and within 30 days after receipt of the plans and specifications. the commissioner or municipality under contractual agreement shall notify the submitting authority of any corrections. History: 1984 c 544 s 66,- 1987 c 387.s 3; 1994 c 634 are 2 s 3,4; 1995 r 166 s 2; 1999 c 135 s 2; 1 Sp 2003 c 8 art I s 5; 2007 c Iia orl 2 s 2; 2007 c 140 are 4 s 6,61: 2014 c 305 s 18-25 Copyright%)2015 by the Revisor 01-Statutes.State of Minnesota. All Rights Reserved. 4iine-S-0-0 DEPARTMENT OF ADWN75TRATION Municipal Delegation Agreement for Building Codes Administration on Public Buildings & State Licensed Facilities Building Official, Date- 6/10/2005 Rutledge, Lenny F- I l l Hassan Street SE. Hutchinson MN 55350-2522 This Agreement is being sent to the City of Hutchinson in order to establish administration of the Stale Building Code on ''Public Buildings" and "State Licensed Facilities"within your jurisdiction. Please review this Agreement, complete page 2, and return both pages to this division. If the offered level of code administration is not what you applied for, you are welcome to contact us in order to review our determination and your building department staffing in greater detail. Should that review conflrm your request, our agreement with your municipality will be changed accordingly. If staffing or other circumstances change that could affect your ability to properly administer the code, it is your responsibility to notify us accordingly. WHEN EXECUTED,this Agreement shall serve as an agreement pursuant to Minnesota Statute 16B.61 Subd. la,between City of Hutchinson and the Commissioner of Labor and Industry for transfer of State Building Code Administration from the Minnesota Department of Labor and Industry to the municipality for "Public Buildings" and State Licensed Facilities" described in M.S. 16B.60 Subd. 6 and Subd. 11. This agreement may be refused or revoked by the Commissioner of Labor and Industry if its been determined by the commissioner that according to M.S. 16B.61, any of the following occurs: 1) The building official does not meet the requirements of section 16B.65 2? The building official does not wish to provide those services on one or more projects 3) The municipality does not have enough adequately trained and qualified building inspectors to provide those services This includes the right of the Commissioner to withhold a specific project from the municipality if the Commissioner determines that "the municipality does not have enough adequately trained and qualified building inspectors to provide those services" for that project. The building official also reserves the right to defer administration of the code on a specific project back to the Division by notifying them in writing within 5 working days of receiving the project jurisdiction agreement. Building Cades and Standards, 408 Metro Square Bldg., 121 7th Place E,St. Paul, MN 55101-2181 P:651.296.4639 1 F:651.297.1973 1 TTY:651.627.3529 and ask for 296.9929 www.buildingcodes.admin.state.mn.us inn�sata DEPARTMENT OF ADMWISTRATWN Rutledge,Lenny F. The following level of code administration is being offered to your municipality by this division. Please review, sign below with your municipal manager/administrator, and return to this office. (BOTH} Municipality will attend to all aspects of State Building Code administration including: a. Plan Review of building and grounds with written plan review comments b. Interpretation, application, and enforcement of all applicable code provisions c. Issuance of all permits and maintenance of all records d. Approval and oversight of Special Inspection Program e. Documentation on file of all equivalencies and modifications to the code as required by Minnesota Rule Part 1300.0110 subp. 12 and subp. 13 f. Adherence to all applicable written division Pian Review Policies. See www.buildingeodes.admin.state.mn.us or the division for policies g. Performance of all required inspections h. Issuance of certificate of occupancy IN WITNESS WHEREOF,the parties have caused this agreement to be duly executed intending to be bound thereby. When approved by all parties, this shall serve as a contractual agreement pursuant to Minnesota Statute 16B.61 Subd.la,between the municipality and the Commissioner of Labor and Industry for transfer of State Building Code Labor and Industry from the Minnesota Department of Administration to tate municipality, APPROVED: City of Hutchinson Municipality State Building Official Date APPROVED; APPROVED: —4hr�) A*ZC— C-41 /0 1 G ` Muni al Building Official Date Municipal anager ministrator Date GeoUnitAGSelec tion I Page 2 of 2 Buiiding Codes and Standards,408 Metro Square Bldg., 121 7th Piave E,St. Paul, MN 55101-2181 P: 651.296.46391 F:651.297.19731 TTY:651.627.3529 and ask for 296.9929 www.buildingcodes.adrnin.state.mn.us City o f Hutchinson Citv Center 111 Hassan Street SE Et Hutchinson. MN 55350-2522 Phone 320-587••5I51. Fax 320-23 420 e February 22, 2036 MN DLI Commissioner's Office Attn: Commissioner Ken Peterson 443 Lafayette Road N. St. Paul, MN 55155 RE: Municipal agreement for public buildings and state-licensed facilities Dear Commissioner Peterson, I am writing to you on behalf of the City of Hutchinson to request your assistance in clarifying what appears to be a misunderstanding of the City's Municipal Delegation Agreement on the part of MN Department and Labor and Industry (DLI) staff in regards to the municipal delegation agreement for public buildings and state-licensed facilities which we entered into on June 10, 2005. The City's concern with the DLI's application of this process was initiated following a recent transition in the position of designated Building Official for the City. Mr. Kyle Dimler is the City of Hutchinson's current designated Building Official. Shortly following Mr. Dimler's appointment to this position, he engaged in a short series of e-mail correspondence with Mr. Doug Nord, Supervisor Regional Services CCLD, in which Mr. Dimler requested formal verification that the Municipal Delegation Agreement between the City of Hutchinson and the Commissioner of Labor and Industry,dated June 10,2005, is still valid and in effect. Mr. Nord has repeatedly responded to Mr. Dimler stating the Agreement is no longer valid due to the fact that the designated Building Official of the City has changed. Following a review of the aforementioned Municipal Delegation Agreement and the governing MN Statutes and Rules,this requested verification appears unnecessary as the City of Hutchinson continues to meet its obligations under the Agreement of: 1) retaining a building official who does meet the requirements of section 16B.65, 2) retaining a building official who does wish to provide these services on one or more projects;and 3) retaining enough adequately trained and qualified building inspectors to provides these services. As the City has not breached its contract with the Commissioner of Labor and Industry nor received any formai correspondence stating such from the Commissioner, I am requesting your formal affirmation of the continued efficacy of the Municipal Delegation Agreement entered into by the Commissioner of Labor and Industry and the City of Hutchinson on June 10, 2005, as both parties to this Agreement continue to comply with the terms of said agreement. Respectfully, r �Matth Jaunich City Ad ator CC: Marc Sebora, City of Hutchinson Attorney HUTCHINSON CITY COUNCIL =V' f 0'a_ � Request for Board Action 79 M- W Agenda Item: Review of Revisions to City Code 94.44 for Cemetery Memorials Department: PW/Engineering LICENSE SECTION Meeting Date: 4/26/2016 Contact: John Olson Application Complete N/A Agenda Item Type: Presenter: John Olson Reviewed by Staff F1 New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Temporary grave markers are usually placed at interment sites for a period of time between the funeral and installation of a memorial. The time frame that temporary markers are in place has grown over the years. Temporary markers in place for longer periods than in past years. Upright temporary markers cause issues for routine mowing and grounds maintenance efforts. The proposal is to inform customers at the time of sale that temporary markers may be removed after 30 days. Customers will be given the choice of paying $80 at the time of property sale to have the Cemetery place the temporary marker in a flush concrete wash. After 30 days, Cemetery staff will prepare the temporary marker in a flush concrete wash at the interment site. BOARD ACTION REQUESTED: Consideration to approve/reject revisions to City Code 94.44 MEMORIALS; STANDARDS AND PERMIT, as presented, and set first reading for May 10 and set second reading and adoption for May 24. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Oakland Cemetery 1400 Adams St SE,Hutchinson,MN 55350 Phone 320-234-4455/Fax 320-234-5644 www.cilutchinson.m.us April 14, 2016 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager Subject: Proposed revisions to City Code §94.44 MEMORIALS; STANDARDS AND PERMITS Many funerals conducted at Oakland Cemetery result in a significant amount of time between the interment and the placement of flush or upright memorials. In some cases, installation of memorials may be delayed until another family member is interred. In others, there are delays from the time a memorial is ordered until it is ready to be installed. Past practice has been to install a temporary marker (see photo below) at the interment site. These markers are re-useable and are installed into the ground similar to a tent peg. When the markers are in the ground for a significant amount of time, they cause issues with performing routine maintenance. Public Works staff is proposing to address temporary markers at the time of sale. At the time of sale, customers will be informed that the Cemetery allows temporary markers to be in place in their upright position for thirty (30) days, after which time they may be removed by the City. If the customer so chooses, they may pay a fee to have the Cemetery place the temporary marker in a flush concrete wash. This practice will improve the ability of the Cemetery to perform routine maintenance of the grounds. The recommendation is for the City to institute a fee of$80 for placing temporary markers in a flush concrete wash. 1 § 94.44 MEMORIALS; STANDARDS AND PERMITS. (A) Memorials. (1) Only one central memorial, placed in the center of the lot, and in line with existing memorials shall be allowed on a lot. (2) Memorials shall be no larger than the maximum size indicated for each type of memorial, based on the size of the grave and lot, as prescribed by the city. (3) A permit, obtained prior to or at the time of installation, is required for each memorial installed at the cemetery. (4) The city reserves the right to correct any errors made by its employees or by another person or persons regarding the location, size or placement of a memorial. (5) A written request may be issued to the city for the placement of unusually shaped or oversized memorials. These memorials, personal columbaria or private mausoleums may be allowed in areas of the cemetery where adequate space may be purchased and be subject to provisions herein. (B) Markers. (1) All markers must be set flush with the ground. (2) Flower vases integrated into flush markers are not permitted. (3) Markers of bronze or other materials shall be recessed so as to be flush with other marker materials. (4) Lettering or designs in markers placed on concrete or stone may protrude no more than one-quarter inch above the concrete or stone. (5) Veterans' markers approved by the Department of Veterans' Affairs may be affixed into the markers; provided, they are countersunk into the face of the stone or cement wash so the base of the medallion does not protrude higher than the face of the stone. (6) Any items affixed to markers are the responsibility of the lot owner; the city is not responsible for the maintenance of these items. If the items are affixed contrary to the memorial permit, they may be removed by the city at the lot owner's cost. (C) Monuments. (1) All monument foundations shall be installed by the same company or persons supplying the monument, which company or person shall be responsible for and guarantee the quality and strength of the foundation. (2) Monuments and their foundations shall not encroach into the space required for interment of a full-sized vault and casket burial, which is approximately eight feet, six inches by three feet, six inches, unless other restrictions are necessary based on the size and type of property. (3) Veterans' markers approved by the Department of Veterans' Affairs may be affixed onto monuments, as provided herein. (D) Designated in-ground cremation areas only. Only one marker or monument is allowed in designated in-ground cremation areas. Markers and monuments shall not exceed the permitted size, as identified by the city. (E) Cement washes required. Cement washes will be required on all memorials in the size specified in the permit, as determined by the city. The city may also approve washes of natural stone; provided, they shall have less ongoing maintenance when compared to cement washes. (F) Bronze as part of memorials. Bronze that is imbedded on a memorial must be recessed so as to be flush with the surrounding stone or cement; except that, any bronze lettering or design shall protrude no more than one-quarter inch above the surface of a marker or one inch from the surface of a monument. (G) Permit required. (1) A permit is required to install memorials. Permits will be required for each memorial and must be obtained prior to installation. The city will fix, and from time to time revise, any permit fee. (2) Any memorial installed without first obtaining a permit may be removed until the permit is obtained. An additional charge for equipment, labor and storage may be assessed for removal of unpermitted memorials. (H) Large memorials, areas of the cemetery. Large monuments, unusually shaped or oversized monuments, personal columbaria or private mausoleums may be allowed in areas of the cemetery where adequate space may be purchased. Each request for memorials not complying with these rules and regulations shall be reviewed independently with regard to required space and appropriate fit of the memorial and shall be approved only by special permit issued by the city. (1) Exceptions. Areas set aside as cremation grave spaces and certain cremation properties in portions of Section 12 and Schmidt's Addition will be allowed one monument regardless of the number of cremains interred, which shall not exceed the maximum size identified in the permit. lemporary marKers. I emporary marKers placed DY Tuneralservices proviciers a e sit an interment are allowed to mark the interment site for a thirty (30) day period following interment. After thirty (30) days, the cemetery may remove the temporary marker. Tempom markers will be returned to the funeral services provided, unless a request is made by the funeral servicers provider or family of the interred to have the cemetery set the temporary marker in a flush concrete wash. The setting of a temporary marker in a flush concrete wash shall require payment of related fees, including a stone setting permit fee. These fees shall be Paid by the funeral services provider or family of the interred prior to installation. The cemetery is not liable for the condition of the temporary marker at the time it is set in a flush concrete wash and shall not be responsible for maintaining temporary markers. *Amend City fee schedule to include a fee of$80 for "Placement of Temporary Marker" RESOLUTION NO. 14552 RESOLUTION ESTABLISHING SUPPORT FOR MCLEOD COUNTY TRAILS PLAN WHEREAS,the primary purpose of the McLeod County Trails Plan document is to guide development and maintenance of a county-wide network of trails to serve the needs of residents and visitors; and WHEREAS,the McLeod County Trails Plan's mission statement establishes that "McLeod County will work with various stakeholders to develop and maintain a trail system in a fiscally responsible manner that accommodates a variety of uses; provides recreational, health and wellness, transportation and economic benefits; and recognizes the importance of safety, connectivity, and respecting the interests of neighboring property owners."; and WHEREAS,the City of Hutchinson 2012 Transportation Plan implementation guidance encourages the City to "Continue to value active living opportunities (pedestrian/bicycle trails)that strengthen and enhance community life."; and WHEREAS, Mid-Minnesota Development Commission staff led the efforts of a committee representing several McLeod County geographical areas and a variety of trail user interests to prepare the final draft of the McLeod County Trails Plan over nearly a one-year timeframe; and WHEREAS, a McLeod County trail users survey was administered and resulted in 342 responses to seven survey question; and WHEREAS, a trails plan public open house was administered on November 12, 2015, (Silver Lake Auditorium)with approximately 25 to 30 participants attending. THEREFORE, BE IT RESOLVED that the City of Hutchinson supports the McLeod County Board of Commissioners' adoption and utilization of the McLeod County Trails Plan document. Adopted by the Hutchinson City Council this 26th day of April, 2016. Gary Forcier, Mayor Attest: Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL =V' f 0,a_ � Request for Board Action 79 M- W Agenda Item: Resolution on Settlement and Purchase Agreement with Ridgewater College Department: Administration LICENSE SECTION Meeting Date: 4/26/2016 Contact: Matt Jaunich Application Complete N/A Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff F1 New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As you are all well aware of, the City has had an unpaid assessment issue with Ridgewater College that dates back to the Denver Avenue Project that was completed in 2006. In 2006, the City assessed the College $233,076.48 for street improvements and utility work along Denver Avenue. At that time, the City agreed to defer the assessment for 5 years until 2011. At that same time, the City agreed to purchase right-of-way from the College for the placement of our road and utilities for$72,000. For various different reasons, the City never obtain nor paid for the right-of-way land back in 2006. Because of this, we currently have utilities sitting on private property. In 2011, upon activation of the assessment of Ridgewater College, the College has yet to make any assessment payments disputing that the original scope of the project was never completed among other items. Because of the unpaid assessment, and taking into account accrued interest on the unpaid assessments, the College currently owes the City $336,601.98 in principal and interest payments. City Staff and Councilman Lofdahl and Mayor Forcier have been in negotiations with the College for over a year in an effort to resolve two issues. One is the unpaid assessment; the other is for a quit claim deed for the right-of-way land that our utilities currently sit in. For your consideration Tuesday night, staff is asking for your consideration of the attached resolution which will authorize the City Administrator to enter into an agreement (attached) with the College. Highlights of the agreement include the following: A) The College agrees to pay the full principle and interest assessment amount of$336,601.98 and the City agrees to waive late fees and penalties totaling $92,537.59 B) The College agrees to provide a quit claim deed to the City for the right-of-way land and the City agrees to pay as a credit to the assessment amount a sum of$128,800 (today's appraised value) for that land. C) The City agrees to complete Denver Avenue within 48 months or by July 15, 2020. In exchange and upon the completion of Denver Avenue, the College agrees to pay the City an additional $75,000 in assessments. BOARD ACTION REQUESTED: Approve/Deny Resolution Approving Settlement and Purchase Agreement with Ridgewater College Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14554 A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO A SETTLEMENT AND PURCHASE AGREEMENT WITH RIDGEWATER COLLEGE WHEREAS,in 2006 the city of Hutchinson embarked on a street construction project to build Denver Avenue SE on the south side of town that included a new roadway construction and utility infrastructure installations; and WHEREAS,the City followed the proper procedures as laid out in Minnesota State Statute Chapter 429 when it comes to properly assessing properties for improvement projects of which Ridgewater College was a property owner; and WHEREAS, Ridgewater College was properly notified according to Minnesota State Statute Chapter 429; and WHEREAS, on March 22, 2006,the Board of Trustees of the Minnesota State Colleges and Universities declared the land necessary for the construction of Denver Avenue as surplus land and authorized the College to enter into a special assessment and purchase agreement for the sale of land necessary for the new right of way subject to such agreement with the City; and WHEREAS,the City took action pursuant to Minn. Stat. §429.021 to levy a special assessment against the College in the amount of$233,076.48 to consist of street,utility and drainage public improvements on Denver Avenue; and WHEREAS, during the Apri12006 City Council meeting,the City took action to authorize the Denver Avenue Project, at which time the College and Minnesota State Colleges and Universities representatives attended; and WHEREAS, at the Apri12006 hearing,the College indicated that it did not have an immediate need for the proposed improvements at the time, and the City agreed to defer the assessment for a period of five years; and WHEREAS, at the May 22, 2006 city council meeting,the City changed the scope of the project, splitting the project into two phases involving construction of utilities as phase one and construction of the roadway as phase two which the city notified the College of by way of correspondence of May 26, 2006; and WHEREAS,the College granted a construction license to the City in July 2006 to allow the city to install sewer and water improvements,which included placing certain improvements on the planned right of way for Denver Avenue; and WHEREAS, for a variety of reasons,the parties did not resolve and execute the fee simple conveyance and special assessment agreement after Board and City approvals in 2006; and WHEREAS, since the special assessment has yet to be paid by the College,the City has withheld the issuance of any building permits and inspections on the Ridgewater Hutchinson campus; and WHEREAS,pursuant to Minn. Stat. §3.754 the parties proposed a negotiated settlement to resolve the special assessment and conveyance of land issues of which that agreement is attached to this resolution; and WHEREAS, consistent with Minn. Stat. §435.19, subd. 2,the College determined the following payment contained in attached agreement is consistent with the measure of benefit expected to be received by the College in the long term; and WHEREAS,the attached Agreement represents the College's agreement to pay an assessment in the Net Assessment Amount as described in the Agreement with respect to the College Property in exchange for the City paying the Purchase Price as described in the Agreement for the College Property; and WHEREAS,the City has agreed to complete the construction of Denver Avenue as laid out in the attached Agreement; and WHEREAS,the proposed construction and improvements to Denver Avenue will be a benefit to the College in the long term, and is fairly assessed in consideration of the benefit received pursuant to Minn. Stat. §3.754. NOW THEREFORE BE IT RESOLVED that the Hutchinson City Council hereby authorizes its City Administrator to enter into the attached Settlement and Purchase Agreement with Ridgewater College. BE IT FURTHER RESOLVED that upon the signing of the attached Settlement and Purchase Agreeement by Ridgewater College, all holds on issuing building permits and inspections on Ridgewater College by the City shall cease. FURTHERMORE BE IT RESOLVED that the City Council hereby commits to substantially competing the construction of the Denver Avenue Project within 48 months from the date of the signed agreement or July 15, 2020,whichever comes first. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 26TH DAY OF APRIL, 2016. GARY T. FORCIER,MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR MINNESOTA STATE COLLEGES AND UNIVERSITIES RIDGEWATER COLLEGE AND CITY OF HUTCHINSON SETTLEMENT AND PURCHASE AGREEMENT THIS SETTLEMENT AND PURCHASE AGREEMENT("Agreement") effective on the date of the last required signature as shown below ("Effective Date") is by and between the State of Minnesota, acting by and through the Board of Trustees of Minnesota State Colleges and Universities, on behalf of Ridgewater College ("College"), and the City of Hutchinson, Minnesota, a Minnesota municipal corporation ("City"), to formally memorialize the parties' agreement related to Special Assessments levied in 2006. RECITALS: WHEREAS, in 2005-2006, the City took action to prepare, assess and construct certain utilities and roadway improvements, known as the construction of Denver Avenue between Highway 15 and the large residential area to the east ("Denver Avenue Project" or "Project") and, WHEREAS, the Denver Avenue Project included College property, as more particularly shown in Exhibit A attached and considered a part of this agreement, ("College Property"), and WHEREAS, on March 22, 2006, the Board of Trustees of the Minnesota State Colleges and Universities declared the land necessary for the construction of Denver Avenue as surplus land and authorized the College to enter into a special assessment and purchase agreement for the sale of land necessary for the new right of way subject to such agreement with the City, and WHEREAS, the City took action pursuant to Minn. Stat. §429.021 to levy a special assessment against the College in the amount of $233,076.48 to consist of street, utility and drainage public improvements on Denver Avenue (the "Special Assessment"); and WHEREAS, during the April 2006 City Council meeting, the City took action to authorize the Denver Avenue Project, at which time the College and Minnesota State Colleges and Universities representatives attended, and WHEREAS, at the April 2006 hearing, the College indicated that it did not have an immediate need for the proposed improvements at the time, and the City agreed to defer the assessment for a period of 5 years, and WHEREAS, at the May 22, 2006 city council meeting, the City changed the scope of the project, splitting the project into two phases involving construction of utilities as phase one and construction of the roadway as phase two which the city notified the College of by way of correspondence of May 26, 2006, and WHEREAS, the College granted a construction license to the City in July 2006 to allow the city to install sewer and water improvements, which included placing certain improvements on the planned right of way for Denver Avenue, and WHEREAS, for a variety of reasons, the parties did not resolve and execute the fee simple conveyance and special assessment agreement after Board and City approvals in 2006, and WHEREAS, pursuant to Minn. Stat. §3.754 the parties propose a negotiated settlement to resolve the special assessment and conveyance of land, and WHEREAS, consistent with Minn. Stat. §435.19, subd. 2, the College determined the following payment contained in this agreement is consistent with the measure of benefit expected to be received by the College in the long term, and WHEREAS, this Agreement represents the College's agreement to pay an assessment in the Net Assessment Amount (defined below) with respect to the College Property in exchange for the City paying the Purchase Price (also defined below) for the College Property and completing construction of Denver Avenue; and WHEREAS, the proposed construction and improvements to Denver Avenue will be a benefit to the College in the long term, and is fairly assessed in consideration of the benefit received pursuant to Minn. Stat. §3.754; and WHEREAS, the College has budgeted for the payment of the Assessment herein pursuant to Minn. Stat. §435.19, subd. 2; and NOW, THEREFORE, in consideration of the following mutual promises and covenants and other valuable consideration,the receipt and sufficiency of which is expressly acknowledged by each party: 1. INCORPORATION. The above Recitals are a material part of this Agreement and are incorporated herein. 2. CONVEYANCE OF PROPERTY. The College shall sell to the City and the City shall buy from the College, fee simple ownership of the College Property described in Exhibit A to complete construction of roadway, utility and drainage improvements. 3. PURCHASE PRICE; ASSESSMENT; MANNER OF PAYMENT; APPRAISAL. PURCHASE PRICE. The total purchase price to be paid by the City for the fee simple ownership shall be one hundred twenty eight thousand eight hundred and no/100 (128,800.00), which represents the current appraised value of the fee interest in the land (the "Purchase Price"). 4. SPECIAL ASSESSMENT. a. The College shall convey by quit claim deed to the City fee simple title to the College Property, and pay a net assessment amount of two hundred seven thousand eight hundred one and 98/100 dollars (207,801.98) ("Net Assessment Amount"), calculated as the Assessment Amount of three hundred thirty six thousand six hundred one and 98/100 dollars ($336,601.98) less a credit for the College Property Purchase Price of one hundred twenty eight thousand eight hundred and no/100 (128,800.00), as full and final satisfaction of this special assessment. The College's obligation to convey the property to the City and pay the Net Assessment Amount is conditioned upon the following: 1)The City Council approving a binding resolution adopting the terms of this agreement, and removing the hold on issuing building permits and building inspections on the Ridgewater College campuses, and 2) A City resolution committing the City to substantially complete construction of the Denver Avenue Project within 48 months from the date of this agreement or July 15, 2020, whichever is sooner. ("Denver Avenue Completion Date"), including an agreed upon contribution amount from the College for the completion of the roadway as described in subpart b below. Upon the City's actions described in 1 and 2 above,the College shall provide the City a quit claim deed for the College Property and pay the City one-half of the Net Assessment Amount due in the amount of $103,900.99. The remaining one-half of the Net Assessment Amount, $103,900.99, shall be due and payable by the College in full on or before December 31, 2016. Within ten (10) days after payment of the final Net Assessment Amount, the City will notify the County Auditor that the Special Assessment has been fully satisfied and take any other necessary actions to ensure that the County's books and records are updated to reflect satisfaction of the Special Assessment. The City agrees to adjust its books and records to reflect an assessment in the amount of three hundred thirty six thousand six hundred one and 98/100 dollars ($336,601.98) ("Assessment Amount"), which represents the principal and interest on the City books as of February 29, 2016 and represents the accrued principal and interest for the five years following the deferment period. Furthermore, the City forgives the amount of ninety-two thousand five hundred and thirty-seven and 59/100 ($92,537.59) which represents penalties assessed by McLeod County and which was due the City. b. The parties further agree that the City shall take all the necessary actions to complete the Denver Avenue Roadway construction within 48 months from the date of final signature of this agreement or July 15, 2020, whichever occurs first. The City shall complete construction of Denver Avenue between Montreal Street and the Summerset Third and Fourth Additions to the City of Hutchinson ("Denver Avenue Extension"). Assessments for the Denver Avenue Extension shall be levied by the City in accordance with the assessment procedure in Minnesota statute 429. Upon opening the Denver Avenue Extension for public use,the College shall pay the City seventy five thousand and no/100 dollars ($75,000) within ten (10) days. Assessments due and owing from the College for the Denver Avenue Extension which exceed seventy five thousand and no/100 dollars ($75,000) (the "excess assessment") shall be deferred without interest or penalties until such time as any portion of College property abutting the Denver Avenue Extension is conveyed to any third party. If there is no conveyance of any College property abutting the Denver Avenue Extension within fifteen (15) years of the opening the Denver Avenue Extension for public use, the excess assessment shall be null and void and uncollectable by the City. The Denver Avenue Extension shall reserve future public access to the College at no cost to the College 5. FUTURE DEVELOPMENT AND ASSESSMENTS. In an effort to improve intergovernmental relations related to special assessments and city roadway improvements impacting the College's property in the future and in acknowledgement of the College's reliance on state funding, the City and College intend to establish Special Assessment Agreements in advance of the City initiating future special assessment proceedings pursuant to Minn. Stat. §429, et. al., that will establish the expected property rights, costs, scope and schedule, meet the objectives of the Minn. Stat. 435.19, Subd. 2, and allow the College an opportunity to evaluate the benefit, budget and plans for any future improvements. The city will forward proposed special assessment agreements to the College at least one year in advance of the starting dates of proposed projects. The failure of the parties to actually enter into a special assessment agreement concerning a respective project shall not limit the city's ability to assess projects under Minnesota statute section 429 nor limit any rights the College may have under Minnesota statute section 435. 6. DELIVERY OF QUIT CLAIM DEED; CLOSING; TITLE. The City may, following execution of the Agreement, obtain a commitment for a Title Insurance Policy insuring the City's interest in the Property, but shall obtain one no later than sixty (60) days after final payment of the Net Assessment Amount. The College makes no representations nor warranties as to the condition of title and City takes title "as is." The College's sole obligation shall be to execute and deliver a quit claim deed to the City, subject to a reservation of minerals by the State of Minnesota pursuant to Minn. Stat. §16B.286. The City will be responsible for the cost of any title insurance policy, the cost of recording the deed, and any title insurance endorsements, closing fees and all other closing costs including any state deed tax. 7. TAXES AND ASSESSMENTS. To the extent the Property is subject to real estate taxes, including special assessments entirely unrelated to this agreement, payment of such taxes and assessments shall remain the sole responsibility of the College through the date of conveyance. 8. OTHER GENERAL AND SPECIAL WARRANTIES. a. Mechanic's Liens: The College warrants that, prior to the date of the deed conveying title to the Property, the College has made any and all payments in full for all labor, materials, machinery, fixtures or tools furnished within the 120 days immediately preceding the closing date in connection with construction, alteration or repair of any structure on improvement (including, but not limited to grading and landscaping)to the Property, if any. b. Notices: The College warrants that it has not received any notice from any governmental authority as to violation of any law, ordinance, or regulation with respect to the Property. If the Property is subject to restrictive covenants, the College warrants that it has not received any notice from any person or authority as to a breach of the covenants. C. Seller's affidavit: The College warrants that it will execute and deliver the customary Affidavit Regarding the College at closing. 9. TIME OF ESSENCE. Time is of the essence in this Agreement. 10. BINDING EFFECT. This Agreement is made for the benefit of the parties and shall be binding upon and inure to the benefit of the parties, including their successors, assigns, transferees, principals, officers, directors, agents, servants, insurers, subrogates, and legal representatives. Further, this Agreement is intended to and does run with the Property. 11. ENTIRE AGREEMENT.This Agreement shall constitute the entire agreement between the parties and any prior understandings or representations of any kind preceding the execution of this Agreement shall not be binding upon either party. 12. MODIFICATION. This Agreement may only be amended or modified by written instrument executed by all parties. 13. RELEASE; WAIVER OF RIGHT TO APPEAL. The crediting of the Purchase Price in the manner set forth herein shall constitute any and all damages due and owing for the taking by the City of a temporary easement and there shall be no further right to any further funds or other forms of compensation from the City, either directly or indirectly attributable to or as a result of said taking, for, among other things, damages, interest, relocation and the cost of litigation, except as set forth in this Agreement. 14. ACKNOWLEDGEMENT. Each of the parties affirm and acknowledge that it has fully read, appreciates, and understands the words, terms, conditions and provisions of this Agreement and is fully satisfied with the same. Each party affirms and acknowledges that is has been, or had the opportunity to be represented by legal counsel of its choice. 15. AUTHORITY. Each party represents and warrants that they have the power and authority to enter into this Agreement and the College represents and warrants that it has the full authority to bind the Property. Each party further represents and warrants that the person or persons executing this Agreement on its behalf has full and complete legal authority to do so, and thereby binds the party, its successors and assigns on whose behalf they are signing this Agreement. 16. ATTORNEYS' FEES. The College and the City shall each pay their own attorneys'fees in connection with the preparation and negotiation of this Agreement. 17. CONTROLLING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 18. ADDITIONAL DOCUMENTS. The parties agree to cooperate with each other and their representatives regarding any reasonable requests made subsequent to the execution of this Agreement to correct any clerical errors in this Agreement and to provide any and all additional documentation deemed necessary by either party to effectuate the terms and obligations contemplated by this Agreement. 19. SURVIVAL. The terms, conditions and agreements of the parties shall survive the closing and conveyance contemplated herein. 20. RELEASE. Upon conveyance of the Property and payment of the full Net Assessment Amount, the City releases the College from any further liability with respect to the Special Assessment for the Project, and waives any right to the payment of penalties with respect to the Special Assessment for the Project. IN WITNESS WHEREOF the undersigned have executed the Agreement as of the date and year first written above. THE CITY OF HUTCHINSON, A Minnesota municipal corporation By: Its: Date: STATE OF MINNESOTA, by and through the BOARD OF TRUSTEES OF MINNESOTA STATE COLLEGES AND UNIVERSITIES, on behalf of RIDGEWATER COLLEGE By: Its: Date: Recommended by: By: Its: Date: Add Exhibits A(legal description) CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO, 9 DENVER AVENUE N X-wApr � auolToRs RUaz OF Lau+ M AULP# I R s Lor 11L et { 7. I � SEC'-ION T. T.I 1$k. P_29 W. AICA�: AU5.lir- t.ter r�r�'�••. :�:ti.w.�...... �wrr rri•.,•rtr�a -- � YI�.•�r��1r•-FI �iF�+'� r W a ,;moi ls�-Ni■�~ ��ia�.f��i� i9L t i/CeMg4xAY4P+�f VF Exhibit B (Construction Plans) Cl Lid o Marc A. Selbora, City Attorney f Office of the City Attorney 1 1 1 Hassan Street SC • Hutchinson.MN 55350-2522 320-234-5683/Phone.320-234-42011Fax Memorandum To: City Council Members From: Marc Sebora, Hutchinson City Attorney Date: April 22, 2016 Subject: Aquatic/Center Pool Project -- Building Package (_A) At the last Council meeting the City Council approved the Building Package (A) portion of the pool project. lust before the vote was taken, the mayor announced that he might be a subcontractor on the project and properly abstained from voting on the matter. Since the last Council meeting, City staff has had an opportunity to meet with the consultant on this project, USAquatics, about the bids that were received. As you may recall,the City only received one bid for the Building Package (A) portion of the project and that was from Hasslen Construction. Apparently the mayor's business, Crow River Glass, was listed by Hasslen Construction as a subcontractor providing glass materials for the Building Package (A) portion of the project. While this was known to the consultant, neither the City Council nor City staff was aware that the contractor had listed the mayor's business as a subcontractor on the project. Indeed, based on the mayor's comments at the Council meeting, I am under the impression that even he was not sure his business was listed in the bid documents. Under Minnesota law a council member generally cannot contract with the City. However, there are several exceptions to this law, one of which is that a coancil member can contract to provide goods and services with a city if the amount of the goods or services provided is such that they are not subject to the bidding process (i.e. less than $100,000.00 in value). That is how the mayor and other council members over the years have been able to provide services to the City of Hutchinson. However, the law does not specifically address a situation of when a council member is a subcontractor in a city project. The City is always concerned that projects are bid out and awarded properly. Unfortunately, based on the research 1 have done in examining the law, my review of past opinions by the Minnesota Attorney General and in consultation with attorneys at the League of Minnesota Cities, I have determined that the City Council's award of the project to Hasslen Construction was invalid as the State's conflict of interest law applies to both direct contractor and subcontractor situations. The City is not able to take advantage of the exception to the conflict- of-interest law that 1 described above because the overall portion of the project exceeds $100,000.00 and thus requires bidding even though the portion of the project involving Crow River Glass may be less than that. Finally, because the mayor's business was listed as a sub-contractor on Hasslen's bid, under Minnesota law that contract is void and that portion of the project must be re-bid. On Tuesday we'll be asking you to formally reject the bid and authorize a new advertisement for bids on the Building Package (A) portion of the project only. USAquatics is currently working on some revised plans and specs to take into account some of the value engineering. Once staff receives a copy of those plans and specs, we'll pass them onto you for your consideration. The, Council will have to officially approve those plans and specs which is also an action item on Tuesday. If you have questions about this 1 will be happy to answer them at the upcoming Council meeting. LIP16-01 STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER City/County of City of Hutchinson 04/26/2016 Page 1 of 1 Change Order No. 1 FEDERAL PROJECT NO.STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. I L1P16-01 L1P16-01 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Wm Mueller & Sons Inc Linden, Madson, Milwaukee, Church, West Shore 831 Park Ave, P O Box 247 Hamburg, MN 55339 TOTAL CHANGE ORDER AMOUNT $0.00 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses the deletion of "SC -5.05., Owner's Liability Insurance, B, Owner's Protective Contingent Liability Insurance" from Doc. 0800 - Supplementary Conditions of the Specifications for Letting No. 1/Project 16-01. This Change Order does not affect the Final Completion date. This Change Order does not result in an increase to the Contract. COST BREAKDOWN There are no items associated with this Change Order. " Funding category is required for federal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days Signed Date: By Project Engineer: Kent Exner 04/26/2016 Approved By Signed Phone: (320) 234-4212 Date: _ Approved by Hutchinson City Council 07/14/2015. Signed Mayor, Gary Forcier Date: 04/26/2016 Signed 04/26/2016 & Sons Inc Phone: (952) 467-2720 City Administrator, Matt Januich Date: 04/26/2016 Orig. Contract Amt $2,413,998.03 Change Orders: $0.00 Completion Date: 08/142017 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, March 15, 2016 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The March 15, 2016 Planning Commission meeting was called to order by Chair Hantge at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner Kirchoff, Commissioner Kalenberg, Commissioner Norton, Commissioner Arndt, Commissioner Wick, and Commissioner Fahey. Also present were Dan Jochum, City Planner, Marc Sebora, City Attorney and Kyle Dimler, Building Official. 2. PLEDGE OF ALLEGIANCE 3. ELECTION OF OFFICERS Chair Hantge noted the positions of Chair and Vice Chair are the Commissions that are to be elected. Motion by Commissioner Norton, Second by Commissioner Fahey to nominate Chair Hantge as Chair of Hutchinson Planning Commission for 2016.. Motion by Commissioner Fahey to cease nominations and cast unanimous ballot. Approved unanimously. Motion by Commissioner Fahey, Second by Chair Hantge to nominate Commissioner Norton as Vice-Chair of Hutchinson Planning Commission for 2016. Motion by Commissioner Arndt to cease nominations. Motion passed unanimously. 4. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED JANUARY 19, 2016. B. CONSIDERATION OF MINUTES DATED FEBRUARY 22, 2016 Motion by Commissioner Norton, Second by Commissioner Wick to approve. Unanimous approval. Motion to Approve—Motion to Reject 5. PUBLIC HEARINGS A. CONSIDERATION OF A SITE PLAN AND A CONDITIONAL USE PERMIT FOR A DRIVE THROUGH AT THE MIDCOUNTRY BANK LOCATED AT 201 MAIN ST. S. (DRIVE THROUGH LOCATED AT 210 HASSAN ST. SE) Commissioner Norton read a statement addressing procedures to be followed during public hearing portion of the meeting. Agenda Hutchinson Planning Commission March 15, 2016 Page 2 Mr. Dan Jochum, City Planning Director, addressed the Commission. Mr. Jochum noted that this application was originally considered by the Commission in July 2014. Craig Almquist, Mid Country Bank 1205 Carolina Ave. NW addressed the commission. Mr. Almquist noted that some changes have been made to the proposal since its original presentation. Mr. Almquist noted that due to market trends in banking, less on-site parking and staging area will be needed than when originally designed. Mr. Almquist noted that there will be no raised medians for traffic direction, rather only painted surfaces at grade are included in this proposal. Mr. Almquist stated MidCountry Bank currently has approximately 25 employees at the Hutchinson site after a reduction of 25 —30 staff members. Also expect less parking need with more customers using drive through facility. Mr. Almquist also shared that MidCountry Bank estimates an increase in downtown customer traffic being a benefit to neighboring businesses and an increase in tax base, due to market value, would be a benefit to the City. Mr. Dan Jochum reviewed the proposed overall site plan regarding proposed traffic flow and parking arrangement for this proposed project, as provided in the Commission's packet. Mr. Jochum noted there would be a loss of approximately 21 parking spaces with this proposal. However, Staff believes there is adequate public parking available in the vicinity to accommodate needed parking. Mr. Jochum noted the drive-through structure would be a covered three-lane drive-through. Staff recommends an underground tube transfer system rather than an overhead system. Staff did not make a recommendation for either approval or denial, but rather preferred to allow the Commission to discuss and make a recommendation. Commissioner Norton asked about a previously discussed right-only exit onto Hassan St. Mr. Jochum noted it is still a Staff recommendation to have a right-only exit but Staff is willing to allow it to remain an option direction exit. Kent Exner noted alleys on the west side of Main St. are north bound and east side is signed south bound. Only exception is alley behind Cornerstone Agenda Hutchinson Planning Commission March 15, 2016 Page 3 Commons. Other exception is alley at Post Office drop box and Staff is not aware if this change was ever formally approved. Mr. Jochum noted this modification is anticipated to bring more consumers into the downtown area, and create additional tax base the City may benefit from. Mr. Jochum noted this modification may also result in the loss of parking in City lot, semis not able to navigate eastern exit, potential congestion at drive through facility, possible user confusion due to traffic operations in area. Mr. Jochum noted Staff is not making a recommendation for approval or denial. Decision is to be based upon Commission's comfort level with proposed design. Chair Hantge asked if there is a separate item for the sale of the property to MidCountry Bank Mr. Sebora noted the Sale would be contingent upon how the City handles the proposed site plan and C.U.P. Commissioner Fahey noted there is an existing condition with delivery traffic at this site. The most significant change is the opposing one-way travel routes. Ben Schwarzrock, owner of Benny's Meat Market noted that truck traffic currently goes both ways in the alley. Mr. Scwarzrock noted there is an additional 4 parking spaces being lost that Staff has not accounted for. Mr. Schwarzrock noted there is a large number of Postal employees who typically use this parking lot and further noted a large portion of the lot is lost due to piling of snow during a heavy snow event. Commissioner Fahey asked if the possibility of moving drive through up to the existing bank building and move the egress components to the east. City Engineer Kent Exner stated the largest issue is the stacking needs for the drive-through and the congestion it would cause in the alley. Mr. Almquist noted the proposed distance for the tubing system is not a problem for current technology. The applicant also prefers the underground system out of concerns for the safety of the system from alley traffic. Chair Hantge asked if there is any concern for the applicant of having customers facing away from service personnel. Mr. Almquist noted current technology provides audio and visual communication capabilities for the drive through. Commissioner Kalenberg asked if an easterly flow had been considered for the drive through. Agenda Hutchinson Planning Commission March 15, 2016 Page 4 Mr. Jochum noted Staff reviewed this option and the stacking problem was too significant. Heather Landreville 760 Walnut St. asked about the ATM currently at the building. Mr. Almquist noted it would be removed as part of this project. Ms. Landreville asked if the option of a southbound alley had been considered to alleviate the opposing traffic concern for safety. Mr. Exner noted the current signed traffic direction is southbound. The Post Office drop box is the only item causing conflict in traffic flow. Ms. Landreville noted there are times that the City lot is full and it is a concern as an adjacent business owner to lose 21 —25 parking spaces nearby. Trevor Johnson 8393 Aleghenny Grove, rep for MidCountry Bank. MidCountry wants to be a good neighbor business and do what is best for the Bank. MidCountry is willing to require staff to park in City lot one block north. David Larson 525 Kay. Owner of 227 Main. Losing parking is going to hurt the downtown. You have to keep a viable downtown. Need parking. Commissioner asked about vacancies in the area. Mr. Larson noted there are currently 5 business vacancies in the adjacent area which will need parking for staff and customers. Chair Hantge asked how many additional parking spaces may be added if Dr. Neufeld's building was demolished. Mr. Jochum noted 10-15 spaces max would be made available. Mr. Exner noted the possibility of moving the Postal drop box to the easterly side of the alley and reconfiguring the parking lot. The significant concern and discussion needed then is the Postal Offices need for truck ingress requirements for backing. Commissioner Norton asked what recourse there is for loss of parking. Mr. Exner noted there is ample parking in the downtown area but there is definitely a loss in the immediate area affecting the adjacent businesses. Commissioner Fahey asked Ms. Landreville if during their heaviest traffic is coming from the City parking lot. Agenda Hutchinson Planning Commission March 15, 2016 Page 5 Ms. Landreville noted during busiest times they occupy 15 -20 parking spaces in the City lot in addition to the surrounding parking areas. Arndt Wick move to close public hearing at 6:36 p.m Commissioner Fahey noted this is a challenging issue when a business desires to make an investment in the community. Commissioner Fahey asked, what would the Commission do in any other situation if a proposal came that was 21 parking spaces short of requirements. Chair Hantge asked for a review of the 60-day extension rule to consider reviewing the possibility of other parking arrangements. Mr. Jochum noted that if the Commission choses to table the item, a 60-day extension for the procedure would be required. Commissioner Arndt noted when the applicant proposed previously, both Commission and Council over engineered the proposal that had been engineered. Commissioner Fahey stated the traffic flow can work, but he has a hard time getting around the loss of 21 —25 parking spaces. Commissioner Norton moved to approve with Staff recommendation 1 —7, Second by Commissioner Arndt. Commissioner Fahey asked to clarify what happens if vote is not unanimous. Mr. Sebora noted anything less than a unanimous vote would be an unfavorable recommendation by the Commission and the item would not be on the City Council's consent agenda. Commissioners Wick: Nay, Fahey: Nay, Kalenberg; Nay Norton voted aye Hantge aye Arndt aye. Will be an unfavorable recommendation and will not be on Council's consent agenda. Motion to close hearing—Motion to approve with staff recommendations—Motion to reject B. CONSIDERATION OF RE-ZONING OF NORTH HALF HUTCHINSON BLOCK 13, N 197' of W '/z Lot 8, North Half Hutchinson Block 13, N 165' OF E '/z LOT 8, NORTH HALF, HUTCHINSON BLOCK 13, N 197' OF E '/z OF LOT 8, EX N 165 FROM R-2 ZONING DISTRICT TO C-2 ZONING DISTRICT. Mr. Jochum reviewed application as provided in the Commission's packet. Mr. Jochum shared that the City created a plan in 2007, the Hwy 7 redevelopment plan to review different possible scenarios for this property. This redevelopment plan indicated this area to be used as a commercial use in the corner of Hwys 15 & 7 and an access off of Prospect St. NE. Agenda Hutchinson Planning Commission March 15, 2016 Page 6 Mr. Jochum noted that in an effort for the City to be able to market this property appropriately it needed to be re-zoned in preparation for any transactions. Commissioner Fahey noted the two residential parcels are essentially "island properties" with regard to zoning. Commissioner Arndt noted that MNDOT paid a relatively high price for the properties at the time of the Hwy 7 reconstruction and sold the parcels to the City. Mr. Jochum reviewed the permitted uses in the C-2 zoning district provided in the current Hutchinson Code of Ordinances. Frank Burmis 465 Rose Lane. Asked to view the site layout and expressed frustration of possible traffic from Prospect St. through his rear yard area. Mr. Burmis noted no commissioners would vote for this if it was in their back yard. It's not fair. Chair Hantge and Mr. Jochum noted no site plan has been submitted yet to verify there would be a road in Mr. Burmis' rear yard. Terry Burmis 465 Rose Lane noted it would be redundant to add a gas station here when two have been removed for the Hwy 7 redevelopment. Shared concern over increased traffic noise and would like some kind of a sound barrier. Commissioner Arndt shared feedback from Jim Riley who is a neighboring property owner who is opposed to this development due to blocking his view. Mr. Jochum noted Staff received a letter from Mr. Burmis today and it will be added to the file for the public record. Eric Longden 436 Prospect St. shared his concern about the view being obstructed and believes neighboring property owners ought to have been given an opportunity to purchase the property adjacent to theirs. He stated he had no shot at purchasing that property because the City would purchase it first. The property has not been maintained by the City or the State when the City fines private property owners who do not maintain their own property. Linda Pacine 16 5th Ave NE, adjacent to Mr. Riley's property. Share concern with loss of view due to possible development on this parcel. Commissioner Arndt asked if Ms. Pacine shared property access with Mr. Riley off of 5th Ave. Brian Ponath 475 Main St. concerned with loss of view from possible development. Commissioner Fahey and Chair Hantge noted the Commission has not received a Agenda Hutchinson Planning Commission March 15, 2016 Page 7 site plan to affirm or deny any possible development plans. Mr. Jochum noted that when the Hwy 7 study was done in 2008, the planned possible development indicated structures in the corner and an access off of Prospect St. NE. Arndt Wick to close public hearing at 7:16 p.m approve unanimously. Commissioner Fahey noted he does not discount concerns of neighboring property owners at all but does not that their objections expressed are premature for this agenda item as this is strictly a zoning item. Commissioner Fahey moved to recommend approval Second by Commissioner Norton. Commissioner Wick opposed, 5 Commissioners in favor. Item will not be on Council new business agenda for 3/22/16 City Council meeting. Motion to close hearing—Motion to approve with staff recommendations—Motion to reject C. CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF PROCHNOW ADDITION SUBMITTED BY THE CITY OF HUTCHINSON. Mr. Jochum reviewed the proposed plat as provided in the Commission's packet. Mr. Jochum noted the plat is to create one parcel out of multiple individual adjacent parcels. Mr. Jochum noted street access is proposed to be only off of Propsect St. NE and no accesses would be permitted from Hwy 7. Storm water management for this parcel is accounted for in a ponding area to the south created in the Hwy 7 reconstruction. Mr. Jochum noted that there are some old easements which need to be extinguished. Brian Ponath 448 Prospect St. Ne questioned the grade difference for an access off of Prospect St. and possible view reductions from future development. Mr. Jochum noted any proposed project would be required to have engineered plans to address the site grading. Mr. Jochum noted Staff recommends approval with noted recommendation. Eric Longden 436 Prospect St. asked about something he had previously received notice on from the City regarding an adjacent property's easement. Agenda Hutchinson Planning Commission March 15, 2016 Page 8 Marc Sebora no court hearing has been held yet and affected property owners will be notified if and when it does. Arndt, Wick motion to close public hearing at 7:28 p.m. Approved unanimously. Motion by Commissioner Fahey, Second by Commissioner Norton. Approved unanimously. Item will be on Council consent agenda on 3/22/2016. Motion to close hearing—Motion to approve with staff recommendations—Motion to reject 6. NEW BUSINESS None. 7. UNFINISHED BUSINESS None. 8. COMMUNICATION FROM STAFF A. Upcoming Meetings Mr. Jochum noted that Staff believes the spring will be a busy with planning application, however. Chair Hantge noted that Vice-Chair Norton will need to chair the April meeting in Chair Hantge's absence 9. ADJOURNMENT Motion by Commissioner Arndt Second by Commissioner Wick to adjourn at 7:31p.m. HUTCHINSON CITY COUNCIL =V' f 0'a_ � Request for Board Action 79 M- W Agenda Item: March 2016 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 4/26/2016 Contact: Andy Reid Application Complete N/A Agenda Item Type: Presenter: Reviewed by Staff F1 Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the March financial reports, including the general and enterprise funds. Also attached is the March investment report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: F- N - O O I- - - r N V CO Cl) O O O Ue o (o V O Cl) 00 N I� N V (9) LO I- O O N 0 LU 0 O N M In In CO (O N V Q co O O T- Q m U) N N - - - LO O N N _ O CO O O (O O LO I- O O IT CO CO CO CO O 00 N co T (6 _0 V O O CO I- (N Cl) O O IT (9) Cl) V LO LO O Ln 0 6C: WV LO (9) r- O N LO O O IT (9) (D Cl) 00 O O Ln 0 Q C � LU _- � � LO - CO O LO LO O - N C 00 CO N Ln 'i0 C (n O N N O coO1 LO CO co CO CO LO 00 m 00 m m m (O - p V N N N O CO - V I- co- V Cl) O O cn N V N N r I- N r (n Q (6 > i Q- 0 Q + O Q 00 LO LO V 0 0 m Cl) co LO 1- LO O O (O m � �0 J N 00 LO I- CO O O LO 1- 00 00 N V O O Q' N CO LO LLO ' co 00 00 co V CO N -O U O N Lo Q ( V V O O V LO N O7 V 07 CO -- 00 00 V O Ln � - - LO I- 1- - LO CO f- I- '� .� in C) F- Cf) CO - V M (O c O N N V N r N Q - ZQ Q C N N O O w p c U N E m 0 H m CO m I- m IT CO V 0') I- 00 f� (6 N O U 0 0 00 O co 00 N LO O N CO - LO 00 CO00 �i � � LU N CO No-) CO V (O 00 O a ti O ~ U) LL N o Q m Q O N - O C m W LO CO (O - 00 V N O O Cf) O V LO CO O Lf) IT O O Q uJ Cf) Cf) (9)( r- LO V O N O co 00 I- (O N N O co O 0 J O 00 LO LO V V O O O 00 (9) (O I- O M I- O O O N m V V I� ri ri (O N I� Lri V- 00 (O 00 O) O O v (O j Q z 00 (O N LO 00 LO co V N I,- O CO CO (O LO U) N -0 � O)U ) U r J Q LO N N N 00 - Cl) r,- N CO O V v M p) Q.- O (O N O -0 O N N LL 04 r Q m N N O -0 T CII) LO O O O (O O V O O Ln O co (O (O O O Lf) � � � O- a/ M F- Cf) O O Cf) (O O O O O M 00 (9) Cl) N O O M N (N - O O O LO co (O Cl) V O O N V LO (9) N O O N ' �, Q N O O O Z p LU _ N - V O - N LO LO M LO LO O O M U 0)- T.- O 00 I- [- 00 LO � ('0 LO N co � [- (O N O to m a p 0 LO N N N (o N (o IT LO r- V LO M Q M C LU N V N N r I� N ?� N 7 c N Z m r r O) O (6 LL O LU LU N _0 U C O O I- VM 00 00 to I- CO N - 00 O � O O O75 U O (O O LO O LO � to O7 N � O � t• O -O .Q N 00 (O r- 00 ' G) ' r LO (O N LO 00 ' 00 f- C N O M n/ I� (6 O N (O (6 C6 LO O7 O (O (6 7 Q N 0 V co (O co O 00 co N LO V IT LO (n Q O O (n H V (O CO - V O M Q O O Z W J N Z, c > . 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CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present. Gary Forcier, LouAnn Holmquist, Steve Jensen and Pat Lembcke. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON FEBRUARY 16,2016 Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Steve Jensen moved to approve the City Center General Fund payments of$118,397.27 for checks 8732 to 8742. LouAnn Holmquist seconded and the motion carried unanimously. b. LouAnn Holmquist moved to approve the Park Towers operating account payments of $233,367.04 for checks 13549 to 13578 and approval of Park Towers Security Account payments of$12.10 for check 1538. Steve Jensen seconded and the motion carried unanimously. c. Steve Jensen moved to approve the December 2015 and January 2016 Park Towers financial statements. LouAnn Holmquist seconded and the motion carried unanimously. d. Steve Jensen moved to approve the February 29, 2016 City Center financial statements. LouAnn Holmquist seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. FYI Occupancy Report—99%occupied b. Jean Ward reviewed with the Board the Elevator Project 100% Completion Letter. Construction is complete just waiting on some paperwork from the contractors. c. FYI Park Towers Newsletter d. Jean Ward reviewed with the Board the 2016 Operating Subsidy Calculation form. The 2016 operating subsidy calculation is $112,417, however HUD usually only funds a portion of that amount. 5. CONSIDERATION OF RESOLUTION 2016-5 TO BORROW $234,000 IN BOND PROCEEDS FROM THE POHP PROGRAM Steve Jensen moved to approve Resolution#2016-5 to borrow$234,000 in bond proceeds from the POHP program. Pat Lembcke seconded and the motion carried unanimously. 6. DOWNTOWN RENTAL REHAB PROJECT INTEREST LIST Judy Flemming updated the Board on the Downtown Rental Rehab Program. March l5,2016 Minutes Page 1 of 2 7. CONSIDERATION OF RESOLUTION 2016-6 TO AMEND THE CITY OF HUTCHINSON SCDP DOWNTOWN RENTAL REHAB PROGRAM PROCEDURAL GUIDELINES TO INCLUDE THE DEFINITION OF"AFFORDABLE RENTS" Steve Jensen moved to approve Resolution#2016-6 to amend the City of Hutchinson SCDP Downtown Rental Rehab Program Procedural Guidelines to include the Definition of "affordable rents". Pat Lembcke seconded and the motion carried unanimously, 8. CONSIDERATION OF RESOLUTION 2016-7 RESOLUTION TO AMEND THE CITY OF HUTCHINSON SCDP DOWNTOWN RENTAL REHAB PROGRAM PROCEDURAL GUIDELINES TO REDEFINE THE FINANCING TERMS OF THE MORTGAGE TO SAY"20% WILL BE FORGIVEN EACH YEAR OVER THE FIVE YEAR TERM OF MEETING THE LMI TENANT& AFFORDABLE RENTS REQUIREMENTS" Steve Jensen moved to approve Resolution 92016-7 to amend the City of Hutchinson SCDP Downtown Rental Rehab Program Procedural Guidelines to redefine the financing terms of the mortgage to say "20%will be forgiven each year over the five year term of meeting the LMI tenant& affordable rents requirements". LouAnn Holmquist seconded and the motion carried unanimously. 9. 445 ADAMS STREET Jean Ward updated with the Board on the closing. 10. CONSIDERATION OF APPROVING THE STONE HRA HOME IMPROVEMENT LOAN AS AN OWNER MATCH TO THE CITY HOME IMPROVEMENT LOAN (TIF FUNDS) LouAnn Holmquist moved to approve the Stone's HRA home improvement loan as an owner match to the City home improvement loan (TIF funds). Pat Lembcke seconded and the motion carried unanimously. 11. POTENTIAL TIF APPLICATION Jean Ward updated the Board on a potential TIF application. 12. CONSIDERATION OF APPROVING THE KRUEGER HOME IMPROVEMENT LOANS, TIF & HRA 3% CONTINGENT TO THE LOAN REVIEW COMMITTEE'S APPROVAL LouAnn Holmquist moved to approve the Krueger Home Improvement Loans, TIF & HRA 3%, contingent to the loan review committee's approval. Steve Jensen seconded and the motion carried unanimously. 13. COMMUNICATIONS ■ FYI Foreclosure List • HRA part of RFP for City Job Evaluation& Camp Study • March 22id will be the Audit 13. ADJOURNMENT There being no other business, Chairman LaVonne Hansen declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Fo ier, Secretary/Treasurer March 15,2016 Minutes Page 2 of 2