11-19-2015 APM+HUTCHINSON AIRPORT COMMISSION
November 19, 2015
Hutchinson Municipal Airport
1700 Butler Field Dr SW
Hutchinson, MN 55350
Airport Commission Minutes
Members present: Cheryl Dooley, Dave Skaar, Mayor Gary Forcier (Council Representative)
Members absent: Dick Freeman, Ross Peterson
Others Present: John Olson, City of Hutchinson; Tom Ashenfelter, ASI; No others present.
Meeting called to order at 5:30 p.m. There was a quorum of members present.
1. Approve October 22, 2015 Meeting Notes
Motion made by Dooley, second by Skaar to approve minutes. Unanimous approval
2. Airport Commission
Ross Peterson (to 09/15, first full-term) Dick Freeman (to 09/16, second full-term)
Dave Skaar (to 09/16, first full-term) Cheryl Dooley (to 09/17, first full-term)
(to 09/17, first full-term) Gary Forcier (Council representative)
Review meeting schedules & find interest forms for serving on the Airport Commission at www.ci.hutchinson.mn.us
Two parties responded to the email sent out regarding the open seat on the Airport Commission. Both
parties provided interest forms to the Administrative Secretary, so the Mayor will make a recommendation
to fill the open seat at an upcoming City Council meeting.
3. Hangars
No significant changes. Inspections/reviews of existing hangars will be done in early December. Staff will
be doing inspections of the hangars and will provide a report at the December meeting.
4. Finance/Budget —
a) Airport financial statements — Report attached
• October 2015 71.5% budget used, 83.3 % of year expired
5. Operational Issues (Open Proiects)
a) ASI Jet (Temporary Office) — Olson has contacted ModSpace, the contractor who is working with
ASI regarding installation of a temporary office trailer at the site of the former Parker residence. There
is some question regarding the blocking of the trailer that needs to be resolved before the installation
permit can be issued. ASI indicated they may be considering a more permanent solution by installing
an office at the same site, and couple that with a hangar directly between the office and runway (just
south of the existing AJA Aviation hangar). ASI's vendor will be working on estimates and planning.
b) 2014/2015 AIP Project Update (Runway, taxiway, apron rehab) —Final steps in the project will be,
finishing the electrical work, which consists of replacing sign panels, and final striping. It is likely at
this point that both items will be deferred until spring, however, the sign panels could be installed once
they arrive on any warm day this winter.
c) 2016/2017 AIP Projects — At this time, we a proposing to incorporate the following projects:
Runway, taxiway, apron pavement sealing: $ 170,000
T -hangar site preparation $ 300,000
8 -unit T -hangar construction $1,000,000
These projects will be competing with all other City projects, so it is unknown whether all/any of these
projects will be able to be done. There are potential savings that the City could benefit from if the
projects can be done in State FY 2017, since the state participation for State FY 2017 is higher than it
would be in State FY 2018. (FY 2017 = 80% State / 20% Local; FY 2018 = 50% State / 50% Local)
The Commission reviewed State FY 2017 cost structure & State FY 2018 cost structure on attached
sheets. Commission may want to make a recommendation to the City regarding these projects. The
recommendation was to proceed, realizing that there may be some competition within the City for
adequate resources to fully fund all of these items. Olson will bring the recommendation before the
Resource Allocation Committee.
d) 2016 ff Capital Improvement Plan — Commission reviewed the current Capital Improvement Plan, as
described on the attached sheet
6. Other Discussions & New Business
a) Other discussions/new business: Olson reported the projector & screen for the conference have been
ordered, hopefully to be installed before the year's end.
b) A report was made regarding a cracked sidewalk near the lobby entrance. This section of sidewalk
was installed outside of the construction project and was noted as cracked prior to paving, so it is not
the contractor's responsibility to repair this piece. There is currently no vertical deflection, and the
intent is to seal up the crack when weather conditions permit to see if replacing the panel can be
deferred. In any case, there will not likely be any need to disturb the bituminous pavement if the panel
ends up having to be replaced. City staff will continue to monitor the condition of the panel.
c) Cheryl Dooley presented the idea of establishing a `library' for aviation -related books and magazines.
There were some discussions relating to the establishment of such a library. Olson will check with a
couple he knows who have done this successfully in the past for some ideas. Other Commissioners are
asked to consider the potential for a `library', to include where items would be displayed and any
processes by which the library would be maintained on an ongoing basis.
At 6:05, a motion to adjourn was made by Dooley, second by Forcier. Unanimous approval.
NEXT MEETING: Regularly scheduled meeting December 17, 2015