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cp03-08-2016
HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MARCH 8, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Oak Heights Covenant Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of February 23, 2016 (b) Council Workshop of February 23, 2016 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14532 — Resolution Donating Unclaimed Property (Bicycles) (b) Consideration for Approval of Resolution No. 14533 — Resolution to Participate in Minnesota Blue Star Program (c) Consideration for Approval of Resolution No. 14536 - Resolution In Support of Appleton Prison (d) Consideration for Approval of Authorizing Crow River Winery to Dispense Wine Samples at Bring It Home Expo at McLeod County Fairgrounds on April 9, 2016 (e) Consideration for Approval of Applying for Minnesota Department of Health Source Water Protection Grant (f) Consideration for Approval of Setting Public Hearing Date for City Stormwater Ordinance Revisions CITY COUNCIL AGENDA MARCH 8, 2016 (g) Consideration for Approval of Amendment to the USAquatics Contract to Cover Professional Services for the Additional Scope of Work Relating to the Roof and HVAC System at the Rec Center (h) Claims, Appropriations and Contract Payments PUBLIC HEARINGS (6:00 P.M.) APPROVE/DENY ISSUING 3.2 MALT LIQUOR LICENSE TO HUTCHINSON CENTERFOR THE ARTS purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes like monthly or annual reports and communications from other entities.) 9. PARKS/RECREATION/COMMUNITY EDUCATION 2015 YEAR END REPORT UNFINISHED BUSINESS 10. APPROVE/DENY ORDINANCE NO. 16-754 — AN ORDINANCE SETTING THE SALARIES OF THE MAYOR AND COUNCIL MEMBERS (Second Reading and Consideration of Adoption) 11. APPROVE/DENY ORDINANCE NO. 16-755 — AN ORDINANCE AMENDING SECTION 2.04 OF THE HUTCHINSON CITY CHARTER TO INCREASE MAYORAL TERMS TO FOUR YEARS (Second Reading and Consideration of Adoption) NEW BUSINESS 12. APPROVE/DENY RESOLUTION NO. 14534 — CITY OF HUTCHINSON 2016 SEASONAL PAY GRID/POSITION TABLE 13. APPROVE/DENY PURCHASE OF WHEEL LOADER FOR CREEKSIDE 14. APPROVE/DENY RESOLUTION NO. 14535 - AUTHORIZING CONSTRUCTION OF THE HUTCHINSON ENTERPRISE CENTER AND IMPLEMENTION OF A PROGRAM OF SMALL BUSINESS INCUBATION 15. APPROVE/DENY PURCHASE ORDER FOR ROBERTS PARK LIFT STATION REPLACEMENT PROJECT 16. APPROVE/DENY CALLING FOR A SPECIAL WORKSHOP MEETING FOR 4:00 P.M. ON TUESDAY, MARCH 22, 2016, TO DISCUSS 2016 CITY OBJECTIVES/GOALS GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS 2 CITY COUNCIL AGENDA MARCH 8, 2016 �a) Pedestrian and Bicycle Advisory Committee Minutes from December 16, 2015 b) Hutchinson Library Board Minutes from January 25, 2016 (c) Snow & Ice Report for February 2016 MISCELLANEOUS 18. STAFF UPDATES 19. COUNCIL/MAYOR UPDATE 20. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO DISCUSS THE ACQUISITION OF REAL PROPERTY LEGALLY DESCRIBED AS: That part of Lots 16 and 18 of the Auditor's Plat of Section 7, Township 116, Range 29, according to the map on file and of record in the office of the County Recorder of McLeod County, Minnesota, described as follows: Commencing at the southwest corner of the Northwest Quarter of said Section 7; thence easterly, along the south line of said Northwest Quarter, being the south line of said Lot 18, a distance of 434.70 feet to the southeast corner of APPLEBEE' S ADDITION, according to the recorded plat thereof and the point of beginning of the land to be described; thence northerly, along the east line of said APPLEBEE' S ADDITION 3 5.00 feet; thence easterly, parallel with said south line 830.26 feet; thence easterly, 229.38 feet along a tangential curve concave to the south, said curve has a radius of 745.75 and a central angle of 17 degrees 37 minutes 24 seconds, to the intersection with said south line of the Northwest Quarter, being the south line of said Lot 16; thence westerly, along said south line, being the south line of said Lot 16 and the south line of said Lot 18, a distance of 1055.47 feet to the point of beginning. Also known as Parcel 2 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 9, according to the recorded plat thereof, in Lots 16 and 18 of said Auditor's Plat of Section 7, Township 116, Range 29. ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, FEBRUARY 23, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Arndt recognized Ralph and Jeri Johnson and all their work with the Tim Orth Foundation. (a) Resolution No. 14528 — Resolution Accepting Donation from Hutchinson Hospital Auxiliary to Hutchinson Police Department in the Amount of $3500.00 Motion by Arndt, second by Lofdahl, to approve Resolution No. 14528. Motion carried unanimously. PUBLIC COMMENTS is is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL Tammy Lehn presented before the Council. Ms. Lehn updated the Council on the work for the Elks - sponsored inclusivepark. The group now has a 501(c)3 partnership with the Hutchinson Health Foundation and will begin more work on the project. Ms. Lehn spoke of the fundraising efforts that have yielded $10,000 thus far. The next fundraising effort is a dinner being held at the Elks lodge on March 19 . 6. APPROVAL OF MINUTES (a) Regular Meeting of February 9, 2016 Motion by Lofdahl, second by Christensen, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) CITY COUNCIL MINUTES FEBRUARY 23, 2016 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Local Surface Water Management Plan (b) Consideration for Approval of Resolution No. 14529 — Resolution for Authorization to Execute Minnesota Department of Transportation Airport Maintenance and Operations Grant Contract (c) Consideration for Approval of Support of 42nd Annual Chamber of Commerce Arts & Crafts Festival on September 16 & 17, 2016 (d) Consideration for Approval of Dairy Day Celebration on June 3, 2016 (e) Consideration for Approval of Luce Line/River Corridor Parks Reforestation Community Tree Proj ect (f) Appointment of William Mose to Creekside Advisory Board to October 2019 (g) Appointment of Juli Neubarth to Tree Board to January 2018 (h) Claims, Appropriations and Contract Payments — Register A Items 7(e) and 7(f) were pulled for separate discussion Motion by Czmowski, second by Lofdahl, to approve the consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(e) had further discussion. Council Member Christensen asked that an update be given on what this project is. John Olson, Public Works Manager, explained that the purpose of this project is to merge the tree diversification project along the Luce Line Trail and in South Park and around the Harrington -Merrill House. This is to remove trees in the last stages of their life and replace with new trees. Funding is available from the Legislative -Citizen Commission on Minnesota Resources. If awarded the grant, the City will need to upfront the cost of the trees, materials and tools and will then be reimbursed. Motion by Christensen, second by Lofdahl, to approve Item 7(e). Motion carried unanimously. Item 7(f) had further discussion. Council Member Czmowski noted that he spoke with Andy Kosek, Creekside Manager, the other day regarding the type of individual to fill the position. Council Member Czmowski stated that Mr. Kosek noted he would like to provide further feedback on individuals filling board positions. Mayor Forcier noted that he had spoken with Mr. Kosek as well and Mr. Kosek had voiced no concerns with appointing Mr. Mose to the Creekside Advisory Board. Council Member Lofdahl noted he serves on the Creekside Advisory Board and would not see an issue with having Mr. Mose appointed. Motion by Lofdahl, second by Arndt, approve Item 7(f). Roll call vote was taken: Christensen — aye; Lofdahl — aye; Arndt — aye; Czmowski — nay; Forcier — aye. Motion carried 4 to 1. APPROVAL OF CONSENT AGENDA 11 (a) Claims, Appropriations and Contract Payments — Register B Motion by Arndt, second by Lofdahl, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) 2 CITY COUNCIL MINUTES FEBRUARY 23, 2016 9. PUBLIC HEARING ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 4-16 THEREIN AND THE ADOPTION OF A TAX INCREMENT FINANCING PLAN THEREFOR (a) Adopt Resolution No. 14530 —Resolution Adopting a Modification to the Development Program for Development District No. 4; and Establishing Tax Increment Financing District No. 4-16 Therein and Adopting a Tax Increment Financing Plan Therefor (b) Adopt Resolution No. 14531 — Resolution Authorizing an Interfund Loan for Advance of Certain Costs in Connection with Tax Increment Financing District No. 4-16 Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the Hutchinson Economic Development Authority is proposing to acquire and demolish the "Old Medical Clinic" building located at 126 Franklin Street NW. In order to pay for the project an economic development tool known as tax increment financing would be used. This tool allows the City to capture a portion of the future property taxes generated by the property once it's redeveloped with a new building. The EDA plans to acquire the property, demolish the existing structure, make needed soil corrections on the site, and market the site to potential developers. Once a developer has been identified the lot would be sold to them for $1.00. In order to establish the tax increment financing district, a public hearing is required. Following the public hearing tonight, the Council will consider adopting two Resolutions — one to establish the TIF District and the other to authorize an inter -fund loan to cover project costs until such time as tax increment from a new development can provide reimbursement. Greg Witt, 125 Glen Street NW, presented before the Council. Mr. Witt noted the property he owns is directly to the west of this parcel. Mr. Witt noted that he and the other property owners in the area have lived there for 20+ years. Mr. Witt spoke in favor of demolishing the structure and redeveloping the area. Mr. Witt noted initial concerns with raising the grade of the lot due to how it will affect his property and he would like to be kept informed. Mr. Witt noted that he, as well as other property owners on the block, would be willing to speak with any developer that may be interested in needing more land in that area. Motion by Arndt, second by Lofdahl, to close public hearing at 6:10 p.m. Motion carried unanimously. Motion by Lofdahl, second by Christensen, to approve Resolution Nos. 14530 and 14531. Motion carried unanimously. purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. Includes like monthly or annual reports and communications from other entities.) 10. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY 2015 YEAR END REPORT Jean Ward, HRA Director, presented before the Council. First off, Ms. Ward introduced the newest - appointed HRA Board member, Pat Lembcke. Ms. Lembcke is a long-time resident of Hutchinson and a lender at MidCountry Bank. Ms. Ward provided a year-end report for the Hutchinson Housing & Redevelopment Authority. Ms. Ward spoke about vacancy rates, home resales, residential lots available, and foreclosures. Ms. Ward reviewed the priorities for 2016 as well as program changes for 2016 and trends for the year. Ms. Ward's presentation and report itself are included in the Council packet. 11. PLANNING/ZONINGBUILDING DEPARTMENT 2015 YEAR END REPORT CITY COUNCIL MINUTES FEBRUARY 23, 2016 Dan Jochum, Planning Director, provided a year-end report for the Planning, Zoning, Building Department. Mr. Jochum provided an overview of the highlights of the department as well as data on building permits, inspections and construction. Mr. Jochum's full report is included in the Council packet. UNFINISHED BUSINESS 12. APPROVE/DENY ORDINANCE NO. 16-753 — AN ORDINANCE AUTHORIZING THE SALE OF PUBLIC PROPERTY TO TITANIUM PARTNERS LLC (Second reading and consideration of adoption) Matt Jaunich, City Administrator, noted that no changes have been made to the ordinance or the purchase agreement since the last Council meeting. A one -stop -shop was held with the developers last week. Motion by Lofdahl, second by Czmowski, to approve second reading of Ordinance No. 16-753. Motion carried unanimously. NEW BUSINESS 13. APPROVE/DENY ORDINANCE NO. 16-754 — AN ORDINANCE SETTING THE SALARIES OF THE MAYOR AND COUNCIL MEMBERS (First reading, Set Second Reading and Consideration of Adoption for March 8, 2016) Matt Jaunich, City Administrator, noted that during the 2016 budget discussions last year, it was requested by the Council that staff bring forth information for the Council to consider adjusting their salaries to a level that is similar to other regional centers. The proposed ordinance would raise the mayor's salary from $8247.20 annually to $9247.00 and would raise the salary of each council member from $5279.04 to $6279.00 annually. The mayor's per diem would be raised from $60 for a half day to $65 and $95 for a full day with a maximum per diem payment of $5395 per year, up from $4980. The current salaries of the council members and mayor have been in place and have not been adjusted since 1994. Motion by Arndt, second by Christensen, to approve first reading of Ordinance No. 16-754. Motion carried unanimously. Mayor Forcier moved Item 15 up to be discussed. 15. REVIEW OF CONSTRUCTION DOCUMENTS FOR OUTDOOR AQUATIC CENTER/POOL (a) Approve/Deny Plans & Specifications as Presented (b) Approve/Deny Authorizing an Advertisement for Bids Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that staff has worked with USAquatics over the past 3-4 months to finalize the construction documents of the aquatic center. The total overall costs have increased since thepreliminary numbers presented in October 2015. The main increase is in the lobby/bathhouse/locker room areas. The total project is now estimated at $6.3 million, an increase from the October estimate of $5.5 million. The new estimate includes a contingency amount as well as City/HUC fees for utilities and building permits. Mr. Jaunich explained that the bidding process for the project will be done through a bid deduct process which will allow the city to "drop" portions of the project if they do not meet budget needs. Mr. Jaunich reviewed the funding sources for the project which include $1,350,000 of unspent hospital money from the community improvement fund; $1,150,000 of non -designated money from the community improvement fund; $700,000 from the 2016 facilities money from the capital projects fund; $800,000 non -designated money from the capital projects fund; $300,000 2018 & .19 CITY COUNCIL MINUTES FEBRUARY 23, 2016 2019 facilities money from capital projects fund; and $1,000,000 excess general fund balance reserves with a total overall funding source of $5,300,000 identified. Depending on final project costs, portions of the project may have to be dropped, sponsorships will need to be sought or third party sources will need to be found. The timeline includes awarding the contract in April and starting construction in May 2016 with a grand opening in May 2017. Discussion was held regarding soil corrections that will be necessary due to the footprint of the area increasing. Motion by Arndt, second by Czmowski, to approve plans & specifications and authorize advertisement for bids for outdoor aquatic center/pool. Motion carried unanimously. 14. APPROVE/DENY ORDINANCE NO. 16-755 — AN ORDINANCE AMENDING SECTION 2.04 OF THE HUTCHINSON CITY CHARTER TO INCREASE MAYORAL TERMS TO FOUR YEARS (First reading, Set Second Reading and Consideration of Adoption for March 8, 2016) Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that at the last Council meeting, the Council had requested staff to draft an ordinance increasing the mayoral terms from two years to four years. Mr. Sebora noted that he has put language in the ordinance proposing the effective year of the four-year mayoral term to be 2018, however the Council can select any year they prefer. Mr. Sebora reminded the Council that the ordinance, if adopted, will be forwarded to the Charter Commission for their review and comment. Council Member Lofdahl noted that he would like the four-year mayoral term to take effect in year 2020 to coincide with the presidential election years. The proposed ordinance would place a question on the November election ballot asking the voters if they would like this section of the Charter amended to increase to four year mayoral terms. Council Member Arndt noted that he is in favor with the current two year mayoral term and believes it is a good process that does not need to change. Council Member Arndt noted that this item has been before the Charter Commission two or three times and they have voted to keep two year mayoral terms. Council Member Christensen spoke of the benefits of four year mayoral terms. Motion by Lofdahl, second by Christensen, to approve first reading of Ordinance No. 16-755 revising the ordinance so that the Charter amendment would take effect in 2020 (not 2018 as proposed). Roll call vote was taken: Roll call vote: Christensen — aye; Lofdahl — aye; Czmowski — aye; Arndt — nay; Forcier — aye. Motion carried 4 to 1. 16. APPROVE/DENY SETTING SPECIAL MEETING FOR FEBRUARY 29, 2016, AT 1:30 P.M. TO ATTEND THE LEGISLATIVE FORUM AT CITY CENTER Matt Jaunich reminded the Council that the City will be hosting a legislative forum being sponsored by CGMC with local legislators. Motion by Arndt, second by Czmowski, to set special meeting for February 29, 2016, at 1:30 p.m. to attend the legislative forum at City Center. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy CITY COUNCIL MINUTES FEBRUARY 23, 2016 development and governance process items.) 17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson HRA Board Minutes from January 19, 2016 b) City of Hutchinson Financial Reports and Investment Reports for December 2015 MISCELLANEOUS 18. STAFF UPDATES Kent Exner — Mr. Exner noted that a South Grade Trail open house will be held March 2nd from 5:00 — 6:00 p.m. in the Council Chambers. The Resource Allocation Committee meeting set for March 1st will be rescheduled to March 2nd at 4:00 p.m. due to a conflict in Mr. Exner's schedule. Bids for the Golf Course Road water tower were received last week with them coming in lower than estimated. Mr. Exner noted that staff is gathering quotes for work on the Roberts Park sanitary sewer line which is failing. Mr. Exner also noted that staff will be putting out literature on the web site on flushable wipes that are really not so flushable. Staff is encouraging people to only flush toilet paper and not any other kind of paper product. Lastly, Mr. Exner spoke to Grove Street as it was discussed at the public hearing at the last Council meeting. Mr. Exner reviewed the right of way line that has been surveyed by a local land surveyor. The new proposed sidewalk abuts the right of way line and does not encroach upon any park land. Seven trees will have to be removed, however 14 new trees will be planted. Mr. Exner also reviewed the width of the proposed street with the parking lane, driving lane, bus stalls and setbacks identified. Mr. Exner stressed that Grove Street will be an alternate bid, with a third alternate bid of West Shore Drive and Madson Avenue. Linden, Milwaukee and Church will be included in the base bid of the project. 19. COUNCIL/MAYOR UPDATE John Lofdahl — Council Member Lofdahl noted he is now serving on the McLeod County Historical Society board. Mary Christensen — Council Member Christensen noted that a new head librarian has been hired. Another note was that over 15,000 users had used the wireless service at the library. Christensen further noted that the Public Arts Commission is calling artists to change out the art along the sculpture stroll. It was noted that talk has been had of an interested person painting a mural on the Ace Hardware building on Washington Avenue. Mayor Forcier — Mayor Forcier commented on the boys hockey team's season and that two wrestlers have advanced to the state tournament. Mayor Forcier reminded pet owners to have their dogs/cats licensed. Mayor Forcier encouraged persons who are interested in serving on any of the various city boards/commissions to complete a board interest form. ADJOURNMENT Motion by Arndt, second by Lofdahl, to adjourn at 7:40 p.m. Motion carried unanimously. R HUTCHINSON CITY COUNCIL HUTCHINSON ENTERPRISE CENTER WORKSHIP MEETING MINUTES TUESDAY, FEBRUARY 23, 2016 AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary Christensen, Chad Czmowski and John Lofdahl. Others present were: Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer DISCUSSION/REVIEW ITEMS Matt Jaunich, City Administrator, explained that the discussion item before the Council today is to review details of the enterprise center being proposed by the Hutchinson Economic Development Authority. 1. Hutchinson Enterprise Center Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained the theory behind business incubation and why it is important to the City of Hutchinson. Business incubation, along with business attraction and retention/expansion, are the top three economic development strategies. Mr. Seppelt provided an enterprise center model that the EDA is proposing to follow. The center itself is proposed to be 20,000 square feet that would allow for five bays of enterprise. The center will be located in the industrial park to the south of the Frito Lay building on Benjamin Avenue. Council Member Bill Arndt arrived at 4:18 p.m. Mr. Seppelt explained that funding sources for the project include a capital projects grant in the amount of $763,750; City contribution of $250,000; EDA match from MIF dollars of $624,911; and an economic development TIF district of $137,500. Should the project proceed as planned, construction would begin in September 2016 with completion in March 2017. Mr. Seppelt explained that in order for businesses to be included in the enterprise center, the criteria will be very selective. Criteria will include being a manufacturing company that exports out and will require physical growth of the company. Mr. Seppelt explained that the enterprise center is not simply a facility renting space but rather solely there to grow companies and get them on their own. Each tenant/company in the enterprise center will be required to have a small business development coach/mentor with monthly check -ins with staff. Bill Arndt asked if it would be beneficial to use the vacant building on the HTI campus as an incubator space. Mr. Seppelt noted that the building is currently for sale and currently has interested parties looking at the building. Mr. Seppelt spoke about how the enterprise center will be marketed, such as by networking, website, free media, DEED/SWIF/SBDC, print advertising and the JumpStart Manufacturing program. Mr. Seppelt noted that an enterprise center business plan has been prepared and provided. Mr. Seppelt noted that the EDA is mainly looking for the City Council's blessing on this project as the facility will become inventory of the city. General discussion was held regarding gaining a work force to support these technical companies. If the Council is comfortable with the project, the EDA is proposing to put the item on the March Stn Council agenda for their consideration. If the grant money is not used by May 2017, the grant money will not be available. 2. Adjournment Motion by Czmowski, second by Christensen, to adjourn at 5:15 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator RESOLUTION TO DONATE UNCLAIMED PROPERTY Resolution No. 14532 WHEREAS, the Hutchinson Police Services has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Paragraph C for the distribution of unclaimed property. AND WHEREAS, the unclaimed property, has been in the possession of the police services for more than thirty (30) days; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby approves the donation of two bicycles: Men's Next brand bicycle and Women's Next brand bicycle to the McLeod Alliance for Victims of Domestic Violence. Adopted by the City Council this 8t" day of March, 2016 Mayor City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration of Resolution 14533 to Participate in Minnesota Blue Star Program Department: PW/Engineering LICENSE SECTION Meeting Date: 3/8/2016 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Friends of the Mississippi River organization operates a program that recognizes cities for their storm water program activities. The Minnesota Blue Star Program utilizes a self-assessment to identify and rate communities on their effectiveness in managing storm water. There is no financial commitment to complete the assessment or to participate in the program. The Blue Star Program is also a component of the Minnesota Green Step Cities Program. Completing the Blue Star assessment is required to make progress towards completing Green Step Best Practice #17. Like many other Green Step best practices, the City is already implementing many of the measures required to receive credit. The Blue Star Program adds the element of quantifying these efforts specifically related to storm water. The Green Step Program recently unveiled Step 4. Step 4 does not add any new best practices. It does add a quantitative element to Green Step Programs by establishing metrics to measure individual best practices. The Blue Star Program is a great example of one way to do that. A summary of the program and Blue Star Award are attached for your reference. City staff will be available to answer any questions that you may have. BOARD ACTION REQUESTED: Consideration of approving Resolution to participate in the Minnesota Blue Star Program. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION 14533 CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA A RESOLUTION AUTHORIZING THE CITY OF HUTCHINSON TO PARTICIPATE IN THE MINNESOTA BLUE STAR AWARD PROGRAM WHEREAS, the protection and preservation of Minnesota's water resources presents new challenges and opportunities to both the Community of Hutchinson and to the quality of life of its citizens and businesses; and WHEREAS, the City of Hutchinson wishes to support a model of government which benefits our residents now and far into the future by exploring and adopting sustainable, economically -sound, local government practices; and WHEREAS, the City of Hutchinson has already made significant efforts to improve water quality and address stormwater runoff pollution; and WHEREAS, the completion of the Blue Star Award Program community stormwater management self- assessment, and achievement of the Minnesota Blue Star Award for Excellence in Community Stormwater Management, is the GreenStep Cities program primary method of achieving Best Practice no. 17 — Efficient Stormwater Management; NOW, THEREFORE, be it resolved that the City Council of the City of Hutchinson does hereby authorize the City of Hutchinson (the "Community") to participate in the Minnesota Blue Star Award program. Be it further resolved that the Community: Appoints John Paulson to serve as the Community's Blue Star Award coordinator to facilitate program implementation; and 2. Will facilitate the involvement of community members and other units of government as appropriate in implementation of the Blue Star Assessment; and Plans to take actions to register the Community through the Blue Star Award Program website and conduct the Blue Star Award Program voluntary self-assessment; and 4. Will, in the event that the community's score is sufficient to earn the Blue Star Award, claim credit for earning the Minnesota Blue Star Award for excellence in community stormwater management. A notice of the Community's status as a Minnesota Blue Star Award winning Community will be posted on the Blue Star Award Program web site. By: Mayor ATTEST: City Administrator Date: The Blue Star Award For Excellence in Stormwater Management PROGRAM INTRODUCTION For communities that wish to achieve excellence in stormwater management, Minnesota's regulatory and permitting programs offer little incentive. The Blue Star Award is a voluntary program designed to offer communities that excel in stormwater management the positive public recognition they deserve. The Blue Star Assessment 7THE BLUE STAR AWARD Recognizing Excellence in Community Stormwater Management The Blue Star Assessment is a voluntary self-assessment for communities that rates key indicators such as development codes, site -design guidelines and post -construction stormwater runoff standards. Communities that achieve a minimum score on the Blue Star Assessment earn the Blue Star Award and are recognized as leaders in stormwater management in Minnesota. The Blue Star Assessment is designed to be flexible, transparent and fair. Communities that excel in stormwater management can earn the award regardless of population, MS4 permit status, development status, and natural resource condition. Time Commitment The Blue Star Assessment takes as little as one hour to complete. The www.bluestarmn.org website lets users log -on to conduct the private assessment. Assessment features include the ability to flag questions for future reconsideration as well as the ability to stop and save the assessment at any time, allowing users to complete the assessment at their convenience. Assessment Components The Blue Star Assessment allows communities to conduct a self-assessment in three core areas: Section One: Planning and Preservation This section includes questions on the following sub -topics: • Part A: Water Friendly Development Patterns • Part B: Natural Resource Preservation & Management • Part C: Stormwater Management Funding & Incentives Section Two: Stormwater Management Standards and Practices This section includes questions on the following sub -topics: • Part D: Impervious Cover Management • Part E: Stormwater Management Polices • Part F: Green Streets For Cleaner Water Section Three: Stormwater Pollution Prevention This section includes questions on the following sub -topics: • Part G: Education & Community Programs Part H: Inspection & Enforcement Part I: Source Control Recognition Duration Blue Star Award status lasts for five years from the date of recognition. After five years, a community will be asked to update their assessment to maintain the award. Blue Star Award Winners The Blue Star Award was launched in July 2010. Information like the amount of communities that have conducted their online self-assessment as well as the number who have won the assessment is available on the Blue Star Participating Communities webpage. To find out which communities are scoring highest, visit the Blue Star Award Leaderboard. Program Partnerships: Connection with the MPCA's GreenStep Cities Program The MPCA's GreenStep Cities program offers cities an opportunity to conduct self -assessments on a broad range of environmental sustainability indicators. Cities that achieve a high score will be officially recognized by the State as a "GreenStep City" through the MPCA's sustainable communities program. The GreenStep Cities program incorporates the Blue Star Award as the program's flagship municipal stormwater management assessment methodology. Blue Star Award Partners & Sponsors The Blue Star Program was launched in 2010 by Friends of the Mississippi River in partnership with Emmons & Olivier Resource Inc. with technical assistance provided by The Minnesota Pollution Control Agency, The Minnesota Green Step Cities Program, Ramsey -Washington Metro Watershed District, Minnehaha Creek Watershed District, Mississippi Watershed Management Organization, Project NEMO, The City of Blaine, The City of Woodbury, The City of Lino Lakes, and The City of Inver Grove Heights. Program support generously provided by: • The Irwin Andrew Porter Foundation • The Ramsey -Washington Metro Watershed District • The Minnehaha Creek Watershed District • The Mississippi Watershed Management Organization Don't Miss Your Chance to Earn the Blue Star Award! Minnesota communities can log -in to www.bluestarmn.org and begin their voluntary online self- assessment today. For More Information Alicia Uzarek Blue Star Award Program Coordinator Friends of the Mississippi River 360 North Robert Street - Suite 400 Saint Paul, MN 55101 Phone: 651-222-2193, ext. 29 Email: info( bluestarmn.org Trevor A. Russell Water Program Director Friends of the Mississippi River 360 North Robert Street - Suite 400 Saint Paul, MN 55101 Phone: 651-222-2193, ext. 18 Email: info( bluestarmn.org HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Resolution 14536 -- Supporting the Appleton Prison Department: Administration LICENSE SECTION Meeting Date: 3/8/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Late last year, we received a request from the Swift County Administrator to consider a resolution of support on the Appleton Prison which is currently closed. The State of Minnesota is considering the option of leasing and operating the vacant 1,600-bed prison in Appleton as a solution to its lack of facilities to house the growing inmate population throughout the State. It's estimated that 350 people from 24 surrounding counties worked at the Appleton prison when it was in use, generating more than $15 million for the regional economy. Councilman Arndt has asked that we consider a resolution of support on the reopening of the Appleton Prison. A resolution of support is attached with an "Appleton Prison Fact Sheet". BOARD ACTION REQUESTED: Approve (or Deny) the resolution of support Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: A Solution to Minnesota's Overcrowded Prison System Overview According to the Minnesota Department of Corrections (DOC), Minnesota's prison population exceeds capacity. The DOC is currently housing 560 inmates in county jails and seeking $141.5 million in state bonds to expand its Rush City prison by 500 beds to accommodate projected growth of Minnesota's prison population. As an alternative to building new prison facilities, Swift County proposes that the State of Minnesota lease and operate a vacant, modern 1,600 -bed prison in Appleton with State of Minnesota public employees. The region offers infrastructure that is highly capable of providing rehabilitation services for inmates and a great quality of life for working families. History 1990: Construction of 500 -bed Appleton prison begins. Economic 1993: Appleton prison opens. 1997: Appleton prison sold; 1,100 -bed expansion begins. 2010: Appleton prison closes. 350 people from 24 surrounding counties worked at the Appleton prison when it was in use, generating an estimated $15.2 million for the regional economy in payroll alone. When it was in use, the Appleton prison generated a total of more than $1.3 million in property tax revenue for state, county, city, school, and special tax districts. The Appleton prison currently contributes more than $530,000 of the City of Appleton s $1.433 million property tax levy and generates a total of $800,000 for local taxing districts. Regional infrastructure • 11 hospitals • 5 universities and colleges • 23 Pre -K-12 school districts • 700 homes currently for sale in Swift County and adjoining counties, 100 in the City of Appleton alone • 1 VA clinic • 6 airports • 5 state parks and endless hunting, fishing, and outdoor recreational activities Rush City prison expansion • Provides 500 additional beds. • Costs $141.5 million in general obligation bonds, plus interest, debt service, maintenance, and annual operating costs. • Increases DOC capacity to 10,059 - roughly 700 beds short of projected inmate population growth through 2022. Appleton prison lease • Provides 1,600 additional beds. Costs projected to be $6 million -$8 million per year, plus annual operating costs. Increases DOC capacity to 11,159 - roughly 400 beds above projected inmate population growth through 2022. RESOLUTION NO. 14536 A RESOLUTION OF SUPPORT ON THE APPLETON PRISON WHEREAS, according to the Minnesota Department of Corrections, the State of Minnesota's prison population exceeds capacity; and WHEREAS, the Minnesota Department of Corrections is housing 560 inmates in county jails where they cannot receive critical rehabilitation services available in State correctional facilities; and WHEREAS, the Minnesota Department of Corrections projects the State of Minnesota's prison population will grow by at least 500 inmates by the year 2020; and WHEREAS, the Minnesota Department of Corrections is seeking $141.5 million in general obligation bonds to finance the construction of a 500 -bed expansion at Minnesota Correctional Facility —Rush City to accommodate projected prison population growth; and WHEREAS, the State of Minnesota would incur additional costs such as interest, debt service, maintenance, and annual operating costs associated with expanding Minnesota Correctional Facility — Rush City; and WHEREAS, the City of Appleton is home to a vacant and well-maintained 1,600 -bed prison; and WHEREAS, 350 people from 24 surrounding counties worked at the Appleton prison when it was in use, generating an estimated $15.2 million for the regional economy; and WHEREAS, many ancillary businesses in the region and their workers benefitted when the Appleton prison was in use; and WHEREAS, the region offers robust infrastructure to provide rehabilitation services for State of Minnesota inmates and a great quality of life for working families; and WHEREAS, the cost to the State of Minnesota to lease the Appleton prison is estimated to be $6-8 million per year, plus annual operating costs — substantially lower than constructing and maintaining new, permanent correctional facilities; and WHEREAS, it is practical that the State of Minnesota do its due diligence to fairly consider the costs associated with leasing and operating the Appleton prison before constructing new, permanent correctional facilities; NOW THEREFORE BE IT RESOLVED, that on March 8, 2016, the Hutchinson City Council declared its support for a proposal for the State of Minnesota to lease and operate the Appleton prison with State of Minnesota public employees to provide much-needed jobs and economic development for the people of West Central Minnesota and to provide effective rehabilitation services for inmates needed to reduce recidivism. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 8TH DAY OF MARCH, 2016 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration of Crow River Winery Dispensing Wine at Bring It Home Expo Department: Administration LICENSE SECTION Meeting Date: 3/8/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Crow River Winery has requested to dispense wine at the Bring It Home Expo being held at the McLeod County Fairgrounds on April 9, 2016. Crow River Winery is requesting to dispense wine for samplings and tastings. Hutchinson City Code, and state statute, allow for a liquor license holder from an adjacent municipality to dispense liquor at a municipally-owned facility as long as the governing board authorizes the activity. Crow River Winery has submitted a certificate of insurance naming the City of Hutchinson as an additional insured. Crow River Winery was authorized by the Council to conduct the same type of activity at the last three Expos. BOARD ACTION REQUESTED: Authorize Crow River Winery to dispense wine at Bring it Home Expo on April 9, 2016, at McLeod County Fairgrounds Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Otew W I N E R Y February 24, 2016 City of Hutchinson 1 1 1 Hassan Street SE Hutchinson, MN 55350 Re: Bring It Home Expo Dear Hutchinson City Council Members: Crow River Winery would like to request permission from the City to offer wine sampling and Castings at the Bring It Home Expo at the McLeod County Fairgrounds on Saturday, April 9. Crow River Winery is a locally -owned, operated and licensed Minnesota Farm Winery. Type Code: FWN Winery License Number: 6302011 Permit Number: 80780 TTB Registry Number: BWN-MN15039 We were approved last year by the Council and it worked out very well! Please feel free to contact me with questions. Sincerely, Chelsey Schrupp Event Manager Crow River Winery 14848 Highway 7 E. Hutchinson, MN 55350 320-587-2922 cschruppCCrowRiverWinery.com ,4coR0v CERTIFICATE OF LIABILITY INSURANCE ��. DATE(MMIDDIYYYY) 7/8/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Ahmann-Martin 7555 Market Place Drive Eden Prairie MN 55344 CONTANAME: CT Jenny Saylor P"oNE 952-947-9700 FAx . (AIX, No): ADDRESS:jsaylor@ahmannmartin.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA:United Fire & Casualty Company 13021 6/30/2015 INSURED BOXEL-1 INSURERB:SFM Mutual Insurance Co 11347 Boxelder Farm LLC Crow River Winery LLC Prieve Farms, LLC INSURERC:Torus National Ins Company 25496 INSURER D: 20855 Kensington Blvd INSURER E: $100,000 INSURER F: MED EXP (Any one person) Lakeville MN 55044-7486 COVERAGES CERTIFICATE NUMBER: 680503680 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MMIDD/YYYY POLICY EXP MMIDD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY 60434327 6/30/2015 6/30/2016 EACH OCCURRENCE $1,000,000 CLAIMS -MADE XI OCCUR DAMAGES( RENTED To PREMISES Ea occurrence $100,000 MED EXP (Any one person) $5,000 CG7108 10/06 PERSONAL & ADV INJURY $1,000,000 X AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 GEN'L POLICY ❑PRO JECT ❑ LOC PRODUCTS - COMP/OP AGG $2,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOSAUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ C UMBRELLA LIAB X OCCUR 73862H152ALI 6/30/2015 6/30/2016 EACH OCCURRENCE $5,000,000 AGGREGATE $5,000,000 X EXCESS LIAB CLAIMS -MADE DED X RETENTION $ 10,000 $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN 53625.204 6/30/2015 6/30/2016 X PER OTH- STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? ❑ NIA E.L. DISEASE - EA EMPLOYEE $1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) FOLLOWING ENDORSEMENTS APPLY TO THE PROJECTS AND NAMES LISTED BELOW ONLY IF REQUIRED BY WRITTEN CONTRACT OR AGREEMENT: GENERAL LIABILITY: Additional Insured - Vendors, Lessor of Leased Equipment, Managers or Lessors of Premises CG7174 07/11. Additional Insured -State of Governmental Agency or Subdivision or Political Subdivision -Permits or Authorization Relating to Premises CG2013 05/09 The City of Hutchinson is included as additional insured for General Liability per form CG2013 05/09 listed above. CERTIFICATE HOLDER CANCELLATION © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Hutchinson ACCORDANCE WITH THE POLICY PROVISIONS. 111 Hassan St SE Hutchinson MN 55350 AUTHORIZED REPRESENTATIVE © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration of Applying for MDH Source Water Protection Grant Department: PW/Engineering LICENSE SECTION Meeting Date: 3/8/2016 Application Complete N/A Contact: John Paulson/Kent Exner Agenda Item Type: Presenter: John Paulson/Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Minnesota Department of Health (MDH) has a Source Water Protection (SWP) grant program that they administered each year. The SWP Implementation Grants can be used to assist Public Water Suppliers in implementing best practices that are included in a Wellhead Protection Plan. Well sealing is an important practice for protecting aquifer from contaminants. These grant funds would be used for sealing two large diameter wells that are no longer being utilized. Wells of this type are expensive to seal and pose unique risks. Generally, large diameter wells penetrate deeper aquifers. These particular wells are likely located in the same aquifer that the City extracts ground water from for the City water supply. The MDH recommends that wells that are no longer in use should be properly sealed. This grant would assist in making that goal a reality. There is no match requirement for this grant. All grant funds would be used for well sealing costs with a small amount for administering the project and record keeping. City staff will be available to answer any questions that you may have. BOARD ACTION REQUESTED: Consideration of approving application to MDH for SWP Grant. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 10,000.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 10,000.00 Funding Source: Environmental Health Division Drinking Water Protection Section P.O. Box 64975 St. Paul, Minnesota 55164-0975 Phone: 651-201-4700 Source Water Protection Plan Implementation Grant Application — March 2016 Public Water System Name City of Hutchinson Water Treatment Fax: (320)234.4240 I PERSON AUTHORIZED TO SIGN APPLICATION AND GRANT AGREEMENT ON BEHALF OF THE PUBLIC WATER SYSTEM Name: Kent Exner Total Cost of the Project: Title: Director of Public Works $ ...10,000 ......................... Amount Requested from MDH (minimum $1,000 maximum $10,000, or $30,000 if 3 or more PWS -s apply jointly): $ ...10,000 ............................... U Check this box if you are currently under a MDH violation / compliance agreement / APO (administrative penalty order) WORK ITEM 1 For each work item to be funded under the grant, please provide the following information (use an additional page if necessary) Li Check this box if the work is a continuation from a previous MDH grant ------------------------------------------------------------------------------------------------------------------------------------ 1. Describe the work that will be performed: Implementation of sealing two large industrial wells within the DWSMA. If the work item is about managing one or more potential contaminant sources, are they located in the DWSMA? x Yes IJ No 1a. Amount Requested for performing this Work: $10,000 1b. Anticipated outcomes (products) of performing this work: Reduce the number of large diameterprivate wells that can serve as conduits for surface contamination to the underlying aquifer. The program would also ensure that they are properly sealed according to the State Well Code. 1c. Measure number: ... Objective B-3 Measure 2... Please reference the MEASURE / OBJECTIVE number in the MDH source water protection approved plan (NOT the Draft Copy) or Intake protection plan that will be supported by this work item. Attach the page(s) that contain(s) the source water protection measure / objective; OR Attach the page(s) in the most recent SANITARY SURVEY that contains the action that will be supported by this work item. (Failure to submit the required documentation may result in disqualification). I DETAILED BUDGET AND SCHEDULE Please describe all sub -activities that are included in the f use an additional page if necessary. Sub -Activity: (Work Item #1) Sealing of HTI well #2 ID#419488 Sealing of HTI well #3 ID#703542 Administration of reimbursement and record keeping CHECKLIST roject with the corresponding costs and estimated date of completion; No of hours (where applicable): Amount: Estimated start date: $5,955 Upon Grant Approval $5,790 Upon Grant Approval 1 $40 Upon Grant Approval x I have attached the required documentation to my application. x I have filled out all the fields in my application. x I have signed my application. x I have provided a detailed budget for each work item. x I have included 2 itemized quotes from 2 different contractors. P/ease provide jusdficadon if you choose the higher bid, DISCLAIMER AND SIGNATURE I certify that the information herein is true and accurate to the best of my knowledge and I submit this application on behalf of the applicant public water supply system. I acknowledge that the project will be completed by June 30, 2017 and that all work performed will be done in accordance with all Local, State and Federal Regulations: Signature Date Note: If you are awarded a grant, NO work should begin until all required signatures have been obtained on the grant agreement, and grantee receives a signed copy of the grant agreement. INSTRUCTIONS You may complete this form manually or electronically. Please print the information if you opt to do this manually. Once you are finished, you have three options for submitting the application form to the Minnesota Department of Health: Option 1 - Mail the form to: Option 2 - Fax the form to: Option 3 - E-mail the form to: Ms. Cristina Covalschi Ms. Cristina Covalschi Cristina.Covalschi@state.mn.us SWP Grant Coordinator SWP Grant Coordinator Minnesota Department of Health (651) 201- 4701 P.O. Box 64975 St. Paul, Minnesota 55164-0975 DEFINITIONS OF THE TERMS USED IN THIS FORM (IN THE ORDER ENCOUNTERED): Public Water System Name means the name that is used by the Minnesota Department of Health to identify the public water system and that is associated with a public water supply system identification number. Name of the Grant Contact means the name of the individual who will be responsible for managing the grant. Telephone Number means the telephone number of the contact person that the Minnesota Department of Health can call during its regular business hours (M -F from 8:30 a.m. to 4:30 p.m.). E-mail means an internet address for the contact person that the Minnesota Department of Health can use to electronically transmit information related to the grant. Mailing Address means the mailing address of the public water system that shall be used for correspondence with MDH. Name and Title of the Person Authorized to Sign the Grant Agreement on Behalf of the Public Water System means a person who has authority to administer a financial agreement between the public water system and the Minnesota Department of Health. Total Grant Amount Being Requested means the sum of the costs of the work items that are identified in the grant application (1a + 2a + 3a +....) Work Item is the source water protection activity measure from the WHP plan that are to be performed under this part of the grant application. Fill one box for each activity included in the project; feel free to insert more boxes if needed. Amount requested for performing this work means the estimated amount requested by the grantee for completing the activity performed under this part of the application. Product(s) produced or anticipated outcomes of performing this work means the tangible results of performing the work that is funded by this grant. DWSMA — Drinking Water Supply Management Area; is the Minnesota Department of Health (MDH) approved surface and subsurface area surrounding a public water system well that completely contains the scientifically calculated wellhead protection area. Correspondence from MDH or Section of the sanitary survey or page number(s) in the source water protection plan that reference the source water protection measures that will be supported by this work item — self-explanatory. Detailed Budget means a breakdown of costs with a detailed description of all costs. Costs must be based on a written estimate from the contractor / vendor and must be attached to the application. The total must match the dollar amount that is being requested. The number of hours column must be filled out only for activities that involve hiring of a consultant. Estimated start date means the date when you expect to start the work. To request this document in a different format please call Section Receptionist: 651-201-4700 or TTY: 651-201-5797 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Setting Public Hearing Date for City Stormwater Ordinance Revisions Department: PW/Eng LICENSE SECTION Meeting Date: 3/8/2016 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City of Hutchinson is permitted to discharge in accordance with requirements of the Minnesota Pollution Control Agency's Municipal Separate Storm Sewer System (MS4) permit. The requirements of this permit include specific ordinance language that must meet or exceed the MS4 requirements. Revisions are needed to City Code, Chapter 54; Stormwater Management, to continue to meet the requirements of the MS4 permit. The changes will be related to post-construction storm water treatment requirements that prohibit infiltration of storm water in areas where it is either not feasible or prohibited by state requirements. City staff recommends that the City Council order a Public Hearing (April 12th meeting) to review the required changes to the Stormwater Ordinance and receive any public comment. BOARD ACTION REQUESTED: Order Public Hearing for April 12, 2016 City Council Meeting. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approval of Amendment to the USAquatics Contract for Professional Services Department: Administration LICENSE SECTION Meeting Date: 3/8/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich/Others Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: There is a need to amend our May 20, 2015 USAquatics Contract for professional services to cover additional work needed relating to the additions we added relating to the rec center roof and HVAC system. The proposed amendment is attached which will add an additional $44,327 in professional fees. BOARD ACTION REQUESTED: Approval of Amendment to the USAquatics Contract to Cover Professional Services for the Additional Scope of Work Relating to the Roof and HVAC System at the Rec Center Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: E 0 U U U ca Z Cr 0 c E 0 U U C U 0 Cr 0 3 3 3 co 0 0 N r - M co r - X rn 0 0 N r- rn M co co 0 0 0 ao N M LO 0 Z 0 c 0 D co 0 X 0 m O a 0 LU 0 c 0 Q 0 0 �L m N r USAQUAT*ICS tttt" City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 Attn: Mary Haugen PREAMBLE Hutchinson Aquatic Center City of Hutchinson, MN Amendment to: May 20, 2015 agreement Amendment dated: February 29, 2016 USAquatics amd the City of Hutchinson have entered into a contract dated May 20, 2015 and herby wish to amend that contract per: A. Original contract agreement dated May 20, 2015 B. Amendment to Original Contract dated October 22, 2015 C. Febraury 23, 2016 Council acceptance of Construction Documents and authorization to call for costruction Bids. D. Probable Cost Estimate and Timeline for construction dated February 12, 2016 We understand that the scope of work may change throughout the project and reserve the right to adjust our fees accordingly. This amendment updates and changes the agreement dated May 20, 2015 as follows: PART 2 - SCHEDULE OF DELIVERABLES Additional Professional Services to Construction Documents related to replacement of built up roof and HVAC system for the existing building, upgrades to the fire alarm system, increased site work per soils test report and addition site improvements. PART 3 - SCOPE OF RESPONSIBILITY Per May 20, 2015 agreement PART 4 - WORK NOT INCLUDED Per May 20, 2015 agreement PARTS -SCHEDULE Per timeline for construction dated February 12, 2016 PART6-FEE 6.01 General A. We propose to complete the above scope of work for section 1.03 above, per the original agreement dated May 2012015, for an additional fixed fee of S44,327+ expenses, (estimated at S10,848) based on the revised probable cost estimated for the defined scope of the project, February 12, 2016. B. Fee Breakdown: 1.01 Schematic Design Completed 1.02 Design Development Completed **5.75% Of Probable Cost Estimate 1.03 Construction Documents S286,994 + S44,327 For a total of 5331,321 2% of Awaded Contracts and Quotations 1.04 Bid & Const. Admin. TBD AQUATIC CONSULTING & DESIGN AQUATIC CONSULTING & DESIGN C. Based on Signature Aquatics management of Multiple Bid packages USAQUATIcs INC. Proposal for Design Services Hutchinson, MN February 29, 2016 D. **1.04 and 1.05 Above will be a fixed fee percentage based on Awarded Contracts and Quotations as approved by City of Hutchinson. E. Trip expenses per Schedule of Fees would apply to all trips. F. Hourly fee for Owner approved additional services per attached schedule of fees and charges, or as negotiated. PART 7 - ATTACHMENTS None PART 8 - ACKNOWLEDGEMENT 8.01 Proposal acceptance and authorization to begin work A. Signing this proposal indicates an understanding of an owner/engineer agreement for the scope and amounts stipulated above. B. Both parties acknowledge that this agreement is for professional services as defined above under Section 1.03, Construction Documents. Since the construction delivery method has not been determined at this time, all other professional services are not contractually obligated. It is further understood that the City of Hutchinson is only authorizing, at this time, USAquatics to proceed with Section 1.03, Construction Documents. Other sections of Professional Services will be provided upon, mutual agreement, with both parties, by amendment, and the City's Notice to Proceed. Matt Jaunich, City Administrator Gary Forcier, Mayor X X Signature Signature Date Date Respectfully Submitted, Thomas R. Schaffer FACILITIES DEVELOPMENT * usas wimini ng. org USAquatics, Inc. is a Preferred Professional Provider of USA Swimming Facilities Development Page 2 of 2 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 02/24/2016 - 03/08/2016 Check Date ------------------- 02/25/2016 Check ------------- 189997 Vendor Name -------------------------------------------------------------- STREICH TRUCKING Description ---------------------------------------------------------------------- HAUL- 2/4 & 2/5/16 Amount 947.50 03/08/2016 190000 A.M. LEONARD INC TORCH GARDNER WEED 73.99 03/08/2016 190001 ABELSON, RANDY PLATOR FIRE STATION- CHIEFS MEETING 21.60 03/08/2016 190002 ACCUWEATHER INC 2016 SUBSCRIPTION 229.00 03/08/2016 190003 ACE HARDWARE SANDBELT 239.19 03/08/2016 190004 AMERIPRIDE SERVICES TOWELS, MOP & MATS 89.53 03/08/2016 190005 ANDERSON CHEMICAL COMPANY SODIUM HYDROSOLFITE 1,313.86 03/08/2016 190006 ARCTIC GLACIER USA INC. ICE 137.90 03/08/2016 190007 ARNESON DISTRIBUTING CO FEB PURCH 467.50 03/08/2016 190008 ARROWHEAD SCIENTIFIC INC NIK TEST KIT, EVIDENCE BAG 251.89 03/08/2016 190009 ARTHUR J GALLAGHER RISK INSURANCE BROKER FEE 4/1/16-6/30/16 3,218.75 03/08/2016 190010 ARTISAN BEER COMPANY FEB PURCH 1,356.55 03/08/2016 190011 ASSOC. OF MN EMERGENCY MANAGERS 2016 MEMBERSHIP D.HATTEN 130.00 03/08/2016 190012 ATOMIC TARP LLC CHIEF UNIFORM SHIRT PATCHES 50.00 03/08/2016 190013 AUTO VALUE - GLENCOE FEMALE BULLET CONNECT 57.93 03/08/2016 190014 B & C PLUMBING & HEATING INC UNIT SENIOR SIDE IS RUNNING IN COOLING M 2,165.00 03/08/2016 190015 BECKER ARENA PRODUCTS PAINT 76.75 03/08/2016 190016 BELLBOY CORP FEB PURCH 308.10 03/08/2016 190017 BERNICK'S MISC BEVERAGES 217.60 03/08/2016 190018 BETTER HALF EMBROIDERY LOGO ON JACKET 1,913.68 03/08/2016 190019 BLUETARP FINANCIAL INC. RENEWED 1 YEAR HOTLINE 39.99 03/08/2016 190020 BOLTON & MENK INC. HCD-RUNWAY, TAXIWAY & APRON 4,800.00 03/08/2016 190021 BRANDED SOLUTIONS YOUTH HOODS 591.95 03/08/2016 190022 BRAUN INTERTEC CORP AQUATIC CENTER 3,500.00 03/08/2016 190023 BREAKTHRU BEVERAGE FEB PURCH 20,408.94 03/08/2016 190024 BUFFALO CREEK ENTERPRISES BLOODY MARY MIX, MARGARITA 99.12 03/08/2016 190025 BUSHMAN, RAQUEL CONCESSION SUPPLIES 552.86 03/08/2016 190026 BUSINESSWARE SOLUTIONS APC 750VA SMART UPS 5,298.23 03/08/2016 190027 C & L DISTRIBUTING FEB PURCH 18,250.13 03/08/2016 190028 CARLOS CREEK WINERY FEB PURCH 422.00 03/08/2016 190029 CENTRAL HYDRAULICS CHA-LYNN MOTOR 277.17 03/08/2016 190030 CENTRAL MCGOWAN ACETYLENE, OXYGEN 119.59 03/08/2016 190031 CHANKASKA CREEK FEB PURCH 218.40 03/08/2016 190032 CHAPPELL CENTRAL INC. REZNOR VENTER MOTOR & WHELL REPLACEMENT 1,439.49 03/08/2016 190033 CHEMISOLV CORP FERRIC CHLORIDE 38% 4,449.40 03/08/2016 190034 CHEP RECYCLED PALLET 08-B GRADE 48X40 3,000.00 03/08/2016 190035 COMDATA CORPORATION MISC PURCH 346.75 03/08/2016 190036 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGE- 2000 FORD F450 1,720.50 03/08/2016 190037 CROW RIVER COATINGS EPDXY FLOORING IN PARKS BREAKROOM, BATHR 2,544.00 03/08/2016 190038 CROW RIVER PRESS INC WINDOW #10 ENVELOPES 1,141.64 03/08/2016 190039 CZECH, RANDY CLASS B WW APP FEE, TRAINING /CERT CLASS 355.00 03/08/2016 190040 DALE A. ZORMAN TRUCKING SERVICE INC MULCH PRODUCTS -TO CEDAR HILL FARM 1,550.00 03/08/2016 190041 DAVE'S PALLET SERVICE #2 4 WAY PALLET 2,730.00 03/08/2016 190042 DROP -N -GO SHIPPING INC MAILING TO MN POLLUTION CONTROL AGENCY 115.55 03/08/2016 190043 DVS RENEWAL 06 FORD 12.00 03/08/2016 190044 DYNA SYSTEMS CRYOTAPS PLUG SAE 122.52 03/08/2016 190045 E2 ELECTRICAL SERVICES INC AIRPORT CONTRACT RM- RECEPTACLE FOR PROJ 465.61 03/08/2016 190046 ECM PUBLISHERS INC BRIDAL GUIDE 150.00 03/08/2016 190047 EHLERS & ASSOCIATES INC 50% FEE- TIF #16 ESTABLISH 5,000.00 03/08/2016 190048 EPIC PRODUCTS INC CORK CAGE 633.54 03/08/2016 190049 EXNER, KENT SAFETY FOOTWEAR 510.09 03/08/2016 190050 EXTREME BEVERAGE LLC MISC BEVERAGES 69.80 03/08/2016 190051 FASTENAL COMPANY MAINT PARTS- TOPLK, FLNG LK 345.83 03/08/2016 190052 FIRE SAFETY USA INC 4X1 GALLON JUGS TELE-JLITE BATTLE FOGGER 180.00 03/08/2016 190053 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE 344.00 03/08/2016 190054 FORCE AMERICA RELIEF VALVE- PILOT OPERATED SCREW ADJ 70.82 03/08/2016 190055 G & K SERVICES COVERALLS 252.86 03/08/2016 190056 GEB ELECTRICAL INC CHECK ELEC HEATER, LOOKER ROOM SWITCHES 1,425.20 03/08/2016 190057 GRAINGER METAL CRIMPER 34.09 03/08/2016 190058 GRATKE, TIM PIZZA -SPLITTER GATE INSTALL, MPCA CONF 347.21 03/08/2016 190059 HACH COMPANY REAGENT SET, CHLORINE FREE, KTO KIT 866.21 03/08/2016 190060 HAGER JEWELRY INC. LIBRARY ELEVATOR SIGNS 44.00 03/08/2016 190061 HANSEN GRAVEL SNOW REMOVAL- SCHOOLS, REC & CIVIC -966 826.00 03/08/2016 1190062 HAWKINS INC 1540 # DR ACID MURIATIC 20' 1 4,496.45 Check Date 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 03/08/2016 190063 190064 190065 190066 190067 190068 190069 190070 190071 190072 190073 190074 190075 190076 190077 190078 190079 190080 190081 190082 190083 190084 190085 190086 190087 190088 190089 190090 190091 190092 190093 190094 190095 190096 190097 190098 190099 190100 190101 190102 190103 190104 190105 190106 190107 190108 190109 190110 190111 190112 190113 190114 190115 190116 190117 190118 190119 190120 190121 190122 190123 190124 190125 190126 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 02/24/2016 - 03/08/2016 Vendor Name HD SUPPLY WATERWORKS LTD HENRYS FOODS INC HEWLETT PACKARD ENTERPRISE COMPANY HI -LINE INC HILLYARD / HUTCHINSON HOHENSTEINS INC HOLT TOUR AND CHARTER INC. HP INC HUTCH AUTO & TRUCK PARTS HUTCHINSON AREA CHAMBER OF COMMERCE HUTCHINSON CONVENTION & VISITORS BU HUTCHINSON DOWNTOWN ASSOC. HUTCHINSON SENIOR ADVISORY BOARD HUTCHINSON WHOLESALE HUTCHINSON, CITY OF HUTCHINSON, CITY OF HUTCHINSON, CITY OF HUTCHINSON, CITY OF IFCO SYSTEMS NA INC. INDUSTRIAL PNEUMATIC SYSTEMS INTEGRATED FIRE & SECURITY INTERSTATE BATTERY SYSTEM MINNEAPOL J & B PALLET JEFF MEEHAN SALES INC. JJ TAYLOR DIST OF MN JLR GARAGE DOOR SERVICE JOHNSON BROTHERS LIQUOR CO. JORDAHL, JIM KERI'S CLEANING KRANZ LAWN & POWER KRIS ENGINEERING L & P SUPPLY CO LAMPLIGHTER II LIEN, MIKE LIESTMAN, JEFF LINCOLN MARKETING MN LOCHER BROTHERS INC LOGIS LTP ENTERPRISES MADDEN'S ON GULL LAKE MAIN STREET SPORTS BAR MATHESON TRI -GAS INC MCLEOD COUNTY AUDITOR -TREASURER MCLEOD COUNTY COURT ADMINISTRATOR MCLEOD COUNTY COURT ADMINISTRATOR MCMASTER-CARR MEDICA MENARDS HUTCHINSON MEYER LABORATORY INC MINNESOTA COUNTY ATTORNEY ASSN MINNESOTA DEPT OF HEALTH MINNESOTA DEPT OF LABOR & IND MINNESOTA SPORTS FEDERATION MINNESOTA VALLEY TESTING LAB MODERN TOWING MORGAN CREEK VINEYARDS MOXIE MEDIA M PCA MYGUY INC. NORTHERN BUSINESS PRODUCTS NORTROM, ALICIA O' RE I LLY AUTO PARTS OFFICE DEPOT OFFICE OF MN IT SERVICES Description ----------------------------------------------------------- METER ADPTS TACO MEAT CITY OF HUTCHINSON VMWARE COVERAGE 2/15 HOSE CLAMP, ABRASIVE ROLOC RADIAL BRISTL BAGS, BRUSH STRIP FEB PURCH PLYMOUTH PLAYHOUSE 3/9/16 WINDOWS 7 INTEL CORE BUMPER ASSY- GRAY WORK TRUCK BRING IT HOME EXPO 4/9/16 DAYS INN DEC 2015 LODGING TAX 2016 MEMBERSHIP TOUR REIMB HOOD LIFT SUPPORT- 2004 JEEP CHEROKEE Storm Drainage 1/01-1/31'16 WATER & SEWER THRU 1/31/16 REPLENISH ATM MEETING- K.EXNER 08-B GRADE 48X40 FILTER ELEMENT FIRE ALARM PROBLEMS SHOP PARTS 12REBUILD 48X40 #2 GMA PALLETS FEBRUARY COMMISSIONS FEB PURCH 14' OPENER CAR WASH MODE, NEMO 4 SAFETY FEB PURCH 2/9/16 ADAPTED REC DANCE CITY CENTER, LIBRARY, SENIOR DINING, FIR REBUILD CARBURATOR ON BRIGGS ENGINE -TAN STANDARD GUARD, SNO-SHOCK CURVED END WEDGES FOR FORESTRY, 2 CHAINS FOR NEW BU EDA MEETING 2/18/15 NEW BRIGHTON TRAVEL, LUNCH BOILER TEST AND LICENSE FEE ADVERTISING MCLEOD COUNTY- RESIDENT GUID FEB PURCH NETWORKTHRU 12/31/15 -VARIOUS WELL #4 REPAIR J. OLSON- MINNESOTA AIRPORTS CONF. EDA MEETING 1/7/16 ACETYLENE, HIGH PRESSURE STATE DEED TAX- MACH PROPERTIES LLC BAIL- A. CHRISTENSEN NO POI BAIL- S. TUCKER NO INSURANCE HYTREL SPIDER FOR 2-35/64", FLEXIBLE SHA MEDICAL INSURANCE FOR MARCH 2016 FELT, ICE MELT, POLY PUSHER-SHEP BREAKRO BOWL CLEANER RECEIPT, INVENTORY & RETURN FORM WATER -STATE TESTING FEE BOILER LIC 2016-LEVINE,BOTZET,FENSKE,MOO STATE VOLLEYBALL, BASKETBALL & SOFTBALL BOD TESTING GMCYUKON-625 BROWN FEB PURCH EDA LETTERHEAD LAB CERTIFICATION RENEWAL BLUE & BROWN CONCENTRATE INK CRG OFFICER MOSZER FUNERAL- GAS COUPLER 2 DRAWER MOBILE FILE JAN SERVICE Amount_ 173 01 141.39 752.64 152.34 334.70 800.50 590.00 867.88 200.00 100.00 1,410.47 200.00 1,509.55 254.78 4,559.49 1,027.14 5,000.00 65.00 570.40 455.00 292.55 6,960.00 8,103.82 4,977.14 2,166.96 28,192.63 200.00 5,050.00 235.57 333.48 8,692.42 104.57 97.50 70.00 449.00 28,554.85 16,127.00 59,400.00 212.00 36.51 14.55 9.62 300.00 600.00 116.03 118,585.44 1,415.33 398.90 44.00 7,573.00 155.00 2,126.00 1,623.00 225.00 170.04 136.00 1,800.00 958.10 334.23 53.58 21.75 249.93 100.40 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 02/24/2016 - 03/08/2016 Check Date ------------------- 03/08/2016 Check ------------- 190127 Vendor Name -------------------------------------------------------------- OLSON'S LOCKSMITHING Description ------------------------------------------------------------------ KEYS Amount --------------------- 14.76 03/08/2016 190128 PAUSTIS WINE COMPANY FEB PURCH 2,798.04 03/08/2016 190129 PHILLIPS WINE & SPIRITS FEB PURCH 10,485.96 03/08/2016 190130 POSITIVE ID INC ID CARD- MOTOR VEHICLE 31.85 03/08/2016 190131 POSTMASTER MARCH WATER BILLS 1,700.00 03/08/2016 190132 POSTMASTER SR NEWSLETTER POSTAGE -APRIL 147.00 03/08/2016 190133 PRO AUTO MN INC. COMPUTER DIAGNOSIS CK ENGINE LIGHT 617.46 03/08/2016 190134 PROMAXX TRUCK PARTS 6" RAIN CAP -GRINDER 17.92 03/08/2016 190135 QUILL CORP LOBBY PRO UPRIGHT DUST PAN, LOBBY BROOM 73.94 03/08/2016 190136 RJLTRANSFER HAUL 1/20-2/10/16 1,536.40 03/08/2016 190137 RATH RACING TANKER 6- DROP TANK LATCH REPAIR 145.00 03/08/2016 190138 RDO EQUIPMENT CO. SWITCH- GRINDER 136.98 03/08/2016 190139 RED BULL DISTRIBUTION COMPANY FEB PURCH 44.56 03/08/2016 190140 REDLINE SYSTEMS INC. VMF BACKSTOP POLES -TUBING 1,891.50 03/08/2016 190141 REINER ENTERPRISES INC GERTEN'S ROUND TRIP 2,537.50 03/08/2016 190142 RUNNING'S SUPPLY JEANS, FLOOR MAT, SALT, VALVE BALL 912.56 03/08/2016 190143 SAM'S CLUB MISC PURCH 307.57 03/08/2016 190144 SCHELITZCHE, JAY NORTHERN GREEN EXPO 30.00 03/08/2016 190145 SEBORA, MARC COURT EXPENSES 58.55 03/08/2016 190146 SEH VARIOUS PROFESSIONAL SERVICE PROJECTS 8,512.29 03/08/2016 190147 SEPPELT, MILES MCLEOD INDUSTRY GROUP MTG, NAMETAGS, LUN 70.10 03/08/2016 190148 SHRED -IT USA INC ON SITE SHREDDING- FEB 48.78 03/08/2016 190149 SIMONSON LUMBER CO TREATED PLYWOOD -GR TRAILER REPAIRS 82.72 03/08/2016 190150 SOUTHERN WINE & SPIRITS OF MN FEB PURCH 13,182.41 03/08/2016 190151 STAPLES ADVANTAGE HAND WIPES 545.04 03/08/2016 190152 STRATEGIC EQUIPMENT AND SUPPLY BAGS, FLASKS 209.75 03/08/2016 190153 STREICHERS HOLSTER, LOCKING SYSTEM KIT 151.97 03/08/2016 190154 STURGES, JASON FIRESCHOOL- ALEXANDDRIA 608.85 03/08/2016 190155 TASC April 2016 Flex Adm. Fees 1,187.95 03/08/2016 190156 TITAN MACHINERY GLASS TEMPERED, WASHER, PLATE, GASKET 1,427.07 03/08/2016 190157 TITLE MARK 0 & E REPORT- 430 WATER ST 100.00 03/08/2016 190158 UNIVERSAL ATHLETIC SERVICE INC BADEN COLORED COMP VB 6,617.58 03/08/2016 190159 UNIVERSITY OF MINNESOTA MN AIRPORTS CONF-J.OLSON 195.00 03/08/2016 190160 UPPER MIDWEST COMMUNITY POLICING IN INTERNAL AFFAIRS INVESTIGATION CLASS 3/9 475.00 03/08/2016 190161 VERIZON WIRELESS SERVICE 1/3-2/2/16 2,894.35 03/08/2016 190162 VERTECH SOLUTIONS & SERVICES RENTAL AC A4 DISHMACHINE 69.95 03/08/2016 190163 VIKING BEER FEB PURCH 8,024.89 03/08/2016 190164 VIKING COCA COLA MISC BEVERAGES 1,319.95 03/08/2016 190165 VIKING SIGN & GRAPHICS INC LOGO DECALS, GAS WATER AIR 505.00 03/08/2016 190166 VINOCOPIA INC FEB PURCH 490.25 03/08/2016 190167 VIVID IMAGE FINAL PAYMENT-CREEKSIDE, INITIAL YEAR HOST 5,220.00 03/08/2016 190168 VOSS, DEB SHOES, PANTS 79.87 03/08/2016 190169 WASTE MANAGEMENT OF WI -MN 2/1-2/15/16 DISPOSAL FEES 4,409.97 03/08/2016 190170 WENDLANDT TREE SERVICE INC. 40"X48" 4 WAY PALLET 1,050.00 03/08/2016 190171 WEST CENTRAL SANITATION INC. JAN REFUSE SERVICE 45,166.59 03/08/2016 190172 WILD MOUNTAIN WINERY, INC FEB PURCH 114.00 03/08/2016 190173 WINE COMPANY, THE FEB PURCH 496.40 03/08/2016 190174 WINE MERCHANTS INC FEB PURCH 1,104.00 03/08/2016 190175 WISCONSIN DEPT OF AGRICULTURE RENEW & TONNAGE 52.00 03/08/2016 190176 ZARNOTH BRUSH WORKS INC ELGIN THREADED DISPOSABLE GUTTER GROOM -B 2,570.00 GRAND TOTAL I I 1 566,332.73 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 3.2% Malt Liquor License - Hutchinson Center for the Arts Department: Administration LICENSE SECTION Meeting Date: 3/8/2016 Application Complete Yes Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff✓❑ Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Center for the Arts is a non-profit organization that operates a business establishment/art facility at 15 Franklin Street SW. The Hutchinson Center for the Arts has submitted an application for on-sale 3.2% malt liquor. Hutchinson City Code allows for 3.2% malt liquor licenses to be issued to drug stores, restaurants, hotels, bowling centers, clubs and establishments used exclusively for the sale of 3.2% malt liquor with the incidental sale of tobacco and soft drinks. The Hutchinson Center for the Arts qualifies as an establishment used exclusively for the sale of 3.2% malt liquor with the incidental sale of tobacco and soft drinks, however the establishment is not required to sell tobacco and soft drinks. The police department has conducted a background investigation on the chair person of the Center for the Arts and has found nothing that would preclude her or the organization from obtaining a 3.2% malt liquor license. BOARD ACTION REQUESTED: Approve issuing 3.2% malt liquor license to Hutchinson Center for the Arts located at 15 Franklin Street SW Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 'AaN 7AZ I ! 1 Hassan Street Southeast Hutchinson, MN 55350 (320)587-515I/Fax:(320)234-4240 On Sale 3.2 Malt Liquor License tree: $425.00 City of Hutchinson APPLICATION FOR 3.2 MALT LIQUOR LICENSE — ON SALE In provisions of the City of Hutchinson Municipal Code Chapter 112 All applications must be received at least 30 days before City Council Meeting in order to be considered Business/Applicant information Name Phone Number 15 Wit-- F ruin L.. . �� i Business Addr�e]ss M N 1� C Ct �j � �) City Safe zip NON! a"Frl -IL)-0 �yy Tvve of Business r rc(. a ' 3&-,5b-7 - �5-5LI Applicant Naive Phone Number Applicant Address City State zip Corporate Name Corporate Address State Phone Number City Officer(s)/Owner(s) of the Organization/Business (if necessary, list additional names on se arate sheet) Name Title Name Title X57-7 it- f Ce C` La C Y� Naine T Title Checklist The following items need to be completed and/or attached in order for the application to be processed: Certificate of insurance covering the license period: byes ❑ no Application fee paid in full (check or money order): ;Yves ❑ no Application completed in full and signed by applicant: es ❑ no The above listed business hereby applies fora license for the term of one year to sell AT RETAIL ONLY, 3.2 MALT LIQUOR, as the same are defined by law, for consumption "ON" those certain premises in the City of Hutchinson described above at which place said applicant operates the business listed above and to that end represents and state as follows: That said applicant is a citizen of the United States, of good moral character and repute; and has attained the age of 21 years: that he/she is proprietor of this establishment for which the license will be issued if this application is granted. City of Hutchinson Application for 3.2 Mali Liquor License — On -Sale Page 2 of 2 That no manufacturer of such 3.2 malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a pari hereof, and hereby agrees to observe and obey the same. Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of 3.2 malt liquor. I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigat -the information submitted. Signature of Led applicant % Z1 ate Police Chief Recommendation --approved ❑ denied Notes: 1 r 31,3 1114r Police Chie Si nature Date LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION CERTIFICATE OF INSURANCE 12400 PORTLAND AVE S, STE 190 Page 1 BURNSVILLE, MN 55337 Th=s er- J -J-ate _. ... _w..- -- -.._._-....___.. _--.. «_� - :'_•jhT:' - npo-_ t^e ..e_.. _leate Ho_Mer. Ti 4-s -_e_"ti=_Cd �c ��es .. --,. ., .. _ �_-._-_., Policy Number: L160017 Policy Period: FROM 2/01/2016 TO 2/01/2017 12:01 AM Standard Time INSURED: AGENT: 171 HUTCHINSON CENTER FOR THE ARTS CITIZENS INS AGCY OF HUTCHINSON LLC 15 FRANKLIN ST S 102 MAIN ST S PO SOX 339 HUTCHINSON MN 55350 HUTCHINSON MN 55350 1 THE M3UA IS PROHIEXTRD SY STATU'= FROM PROVIDING PRODUCTS AND COMPLETED OPERATIONS COVERAGE NEW POLICY LIQUOR LIABILITY T.hiS iS _.. .___�� - --__ �.. _ �._._.-_ 5 'ws�'� �s ..-= •._uc a� -7c .-.. .,. .--= _ __-_ �-__trx- This is --, -ra= _ e - -- _ _ s= --we :ds _ .. i55 the ='S':ew na:nedabove a,'. _ _.. - a. --h L3 -- re: E'tir 155:ied a"O:we_ fy 1__-e _ uc5•�i:�c� e:ein i5 subles: .r all Lelmsr s,_ -ch F •lir 1* -e Des;.__,,, La•;ai,l z)r 3? :.v :'c=2.".. t._=5 __ _-_ ?5 _. 15 FRANKLIN ST SW, HUTCHINSON, ISN 55350 COVERAGE Deductible Amount: NONE L. Bodily Injury Property Damage Loss of Means of Support Pecuniary Loss Annual Aggregate Per Claimant (Each Person) (Each Occurrence) (Each Occurrence) (Each Person) (Each Occurrence) (Each Person) (Each Occurrence) Business Description: BAR - LONG TERM, LIQUOR LIQUOR LIABILITY Certificate Holder: CITY OF HUTCHINSON 111 HASSAN ST. SE HUTCHINSON MN 55359 LIMIT $50,000 $100,000 $10,000 $50,000 $100,000 $50,000 $100,000 $300,000 NONE Should the above policy be cancelled before the expiration date thereof, the Association will enC3ea-'i,or tQ mail 60 days written notice tG the above named certlfi::ate holder, but failure to mail such notice shall impose no obligation or .liability of any kind upon the Association. In the event the cancellation is for non payment of premium, the Association will mail a 10 day written notice. 1/25/16 COUNTERSIGNATURE DATE * CERTIrI CATS HOLDER * OUR AUTHORIZED REPRESENTATIVE 2/01/1E 2101115 End of Certificate For Location 1 Building 1 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 2nd Reading of Ordinance on Mayor and Council Salaries Department: Administration LICENSE SECTION Meeting Date: 3/8/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached for your consideration is a second reading of the ordinance. There have been no changes to the ordinance since the first reading. The proposed ordinance would raise the Mayor's salary from $8,247.20 annually to $9,247. It would also raise the salary of each council member from $5,279.04 annually to $6,279. The Mayor's per diem would also be raised from $60 for a half day to $65 and $95 for a full day with a maximum per diem payment of $5,395 per year (up from $4,980). The increase is basically $1,000 across the board with a minor adjustment to the Mayor's per diem. The maximum financial impact this would have on the City would be an increase of about $5,415 which would go into effect in 2017. It would have no impact on this year's budget. Please note that the current salaries of the Mayor and Council Members have been in place and have not been adjusted since 1994. BOARD ACTION REQUESTED: Consideration of second reading of ordinance and adoption of the ordinance. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 16-754 Publication No. AN ORDINANCE SETTING THE SALARIES OF THE MAYOR AND CITY COUNCIL MEMBERS The City Council hereby ordains: WHEREAS, the Hutchinson City Charter, Section 2.08 notes that the salaries of the elective officers shall be established by Minnesota Statute 415.11, as such statute may be amended from time to time; and WHEREAS, City Code, Chapter 30.33 notes that pursuant to the authority granted by Minnesota Statute 415.11, as it may be amended from time to time, salaries shall be set by ordinance and no change in the salaries shall take effect until after the next succeeding municipal election; and WHEREAS, Minnesota Statute 415.11 notes that governing bodies of home rule charter cities may, by ordinance, fix their own salaries in such amount as they deem reasonable; and WHEREAS, no such changes in salaries shall take effect until after the next succeeding municipal election; and WHEREAS, the next Municipal Election is scheduled to take place on November 8, 2016; and WHEREAS, the City Council last raised the salary of the Mayor and Council Members to its current level in October of 1993 which became effective in January of 1994; and WHEREAS, the current annual salary of the Mayor is $8,247.20 and the current annual salary of each Council Member is $5,279.04; and WHEREAS, the Mayor is also allowed as additional compensation the sum of $60.00 as per diem payment for each half day meeting, defined as a meeting lasting three hours or less in length, and $90.00 as a per diem payment for each full day meeting, defined as lasting in excess of three hours, attended by the Mayor on behalf of the City of Hutchinson. The per diem allowance shall not be paid for City Council meetings and regular Board meetings and shall be limited to a total per diem payment of $4,980.00 per year. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, THAT 1) The annual salary of the Mayor shall be $9,247 2) The annual salary of each Council Member shall be $6,279 3) The Mayor shall be allowed as additional compensation the sum of $65.00 as per diem payment for each half day meeting, defined as a meeting lasting three hours or less in length, and $95.00 as a per diem payment for each full day meeting, defined as lasting in excess of three hours, attended by the Mayor on behalf of the City of Hutchinson. The per diem allowance shall not be paid for City Council meetings and regular Board meetings and shall be limited to a total per diem payment of $5,395.00 per year. 4) The salaries provided herein shall be effective January 1, 2017 Adopted by the City Council this 8th Day of March, 2016. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration of Ordinance No. 16-755 - Amending Section 2.04 - City Charter Department: Administration/Legal LICENSE SECTION Meeting Date: 3/8/2016 Application Complete N/A Contact: Matt Jaunich/Marc Sebora Agenda Item Type: Presenter: Matt Jaunich/Marc Sebora Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: At the last City Council meeting, the Council held its first reading of a proposed ordinance to change the length of the mayor's term of office from two years to four years with the understanding that the ordinance would be forwarded on to the voters to vote on at this Fall's general election. The enclosed ordinance provides for the change to a four year mayoral term and contemplates the change being voted on by the people this fall. As requested by the Council at the last meeting, the proposed ordinance would have the changes go into effect with the mayoral election in 2020 which has been revised from 2018 that was included in the ordinance presented at the last Council meeting. Procedurally, as we talked about the last Council meeting, the Charter Commission has the right to review the proposed ordinance and suggest changes to it before it gets forwarded onto the people to vote on. That review period can extend up to 150 days. Staff will be available for any questions you have about this proposed ordinance at the Council meeting. BOARD ACTION REQUESTED: Second reading and consideration of adoption of Ordinance No. 16-755 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 16-755 Publication No. AN ORDINANCE ADOPTING REVISIONS TO SECTION 2.04 OF HUTCHINSON CITY CHARTER The City Council hereby ordains: WHEREAS, Minnesota Statute 410.12, Subd. 5 permits amendments to a City Charter by way of an ordinance proposed by the City Council; and, WHEREAS, pursuant to that statute, said ordinance is to be reviewed by the City's Charter Commission; and, WHEREAS, after such Charter Commission review, the City Council may submit the Charter change contained in the ordinance to the voters for approval, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, THAT 1. The Hutchinson City Charter be amended as follows: Section 2.04 ELECTIVE OFFICERS. The elective officers of the City shall be registered voters of the City and shall consist of a mayor who shall serve for two years and four council members elected at large who shall serve for four years. The term of office of each elective officer shall begin the first business da Monday in January following the city election and qualification of such elective officer and shall continue until a successor is elected and qualified. If the first Monday is a holiday, the term of office shall then begin the first Tuesday in January. 2. Upon passage of this ordinance it shall be forwarded to the Hutchinson Charter Commission for its review and comment. 3. Following the review of the Charter Commission, the City Council may submit the question of this Charter amendment to the voters at the November 8, 2016, General Election. 4. Upon approval of this Charter amendment by a majority of the voters, the change in the mayoral term shall commence with the mayoral election in 2020 and be effective when the mayor commences his or her duties in January 2021. Adopted by the City Council this day of , 2016. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution No. 14534 City of Hutchinson 2016 Seasonal Pay Grid/Position Table Department: Administration LICENSE SECTION Meeting Date: 3/8/2016 Application Complete N/A Contact: Brenda Ewing Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Seasonal and temporary employees are utilized in the majority of City departments, at all times of the calendar year, and in various types of positions as noted on the attached position table. These positions are a critical component in the City efforts to provide City services to our citizens. In 2015, the Council adopted a formal resolution establishing a Seasonal/Temporary Compensation Plan. At that time, it was noted that, going forward, staff will present an annual Seasonal Pay Grid and Position Table to the Council for consideration near the beginning of each calendar year. Amendments to the plan are necessary for 2016 as the Minnesota minimum wage increases to $9.50 on August 1, 2016. The proposed plan incorporates this increase. Attached is the proposed City of Hutchinson 2016 Seasonal / Temporary Compensation Plan. Also enclosed is the current 2015 pay grid currently in use for your information. It is the intention of staff to immediately implement the 2016 grid, if approved by the Council. As the temporary and seasonal employee needs change frequently, it is also requested that the Council continue to allow additions to and deletions from the position classification table throughout the year without requiring official Council action. BOARD ACTION REQUESTED: Consideration and Approval of Resolution No. 14534 the 2016 City Seasonal / Temporary Compensation Plan. Fiscal Impact: Funding Source: Department Budgets FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 2015 CITY OF HUTCHINSON SEASONAL PAY GRID Step 1 Step 2 Step 3 Step 4 Step 5 Pay Grade Minimum Maximum S/T 1 9.00 9.25 9.50 n/a n/a S/T 2 9.25 9.50 9.75 n/a n/a S/T 3 9.50 9.75 10.00 10.25 10.50 S/T 4 9.75 10.08 10.40 10.73 11.05 S/T 5 10.00 10.43 10.85 11.28 11.70 S/T 6 10.50 11.13 11.75 12.38 13.00 S/T 7 11.00 11.83 12.65 13.48 14.30 S/T 8 12.00 12.90 13.80 14.70 15.60 S/T 9 13.00 13.98 14.95 15.93 16.90 S/T 10 14.00 15.05 16.10 17.15 18.20 S/T 11 15.00 16.13 17.25 18.38 19.50 RESOLUTION NO. 14534 CITY OF HUTCHINSON 2016 SEASONAL / TEMPORARY COMPENSATION PLAN RESOLUTION ADOPTING PAY GRID AND POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE MARCH 8, 2016 WHEREAS, the City Council has considered the existing classification of seasonal and temporary positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Pay Grid and Position Classification Plan are hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. Additions to and deletions from the Position Classification Table may be made by management as necessary and without Council action. B. Filing of the Plan Upon adoption of the Resolution, a copy of the Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Seasonal / Temporary Compensation Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following tables are hereby adopted as the City Seasonal /Temporary Position Classification Assignment Table and the Seasonal Pay Grid. 2016 City of Hutchinson Seasonal/ Temporary Position Classification Table S/T Positions by Grade S/T 1 Concessions Worker Event Center Attendant Gymnastics Aide PRCE Office Staff Rec Center Attendant Rink/Warming House Attendant Scorekeeper Tournament Worker Any other non -lifeguard employee under 18 (arena attendant, park maint., etc) S/T 2 Lifeguard Public Works Laborer Skating Instructor Temporary Liquor Sales Clerk* Water/Wastewater Laborer Youth Coach S/T 3 Arena Attendant Bike/Park Patrol Event Center Maintenance Lifeguard - Shift Leader Park Maintenance Public Works Maintenance (facility related) Rec Center Attendant/Janitor Swimming Instructor S/T 4 Forestry Groundworker Streets/letter Assistant S/T 5 Seasonal Maintenance Lead Lifeguard Scheduler S/T 6 Adaptive Recreation Assistant Snow Removal I (light equipment) Youth Head Coach S/T 7 Forestry Intern Parks Maintenance Specialist S/T 8 Engineering Survey Crew Recreation Program Supervisor Seasonal Street Maintenance Specialist S/T 9 Arena Attendant/HVAC Mechanic S/T 10 S/T 11 Lifeguard Supervisor Snow Removal I I - (heavy equipment) Swimming Supervisor Tournament Coordinator Seasonal Street Sweeper * Compensation for temporary liquor sales clerk is the minimum rate for the position of PT Liquor Sales Clerk on the City pay grid for regular positions. 2015 rate is $10.13/hour. Attachment A 2016 CITY OF HUTCHINSON SEASONAL PAY GRID Adopted by the City Council this day of ATTEST: Matthew Jaunich, City Administrator , 2016. Gary Forcier, Mayor Attachment B Step 1 Step 2 Step 3 Step 4 Step 5 Pay Grade Minimum Maximum S/T 1 9.50 9.75 10.00 n/a n/a S/T 2 9.75 10.00 10.25 n/a n/a S/T 3 10.00 10.25 10.50 10.75 11.00 S/T 4 10.25 10.50 10.75 11.00 11.25 S/T 5 10.50 10.80 11.10 11.40 11.70 S/T 6 10.75 11.31 11.88 12.44 13.00 S/T 7 11.00 11.83 12.65 13.48 14.30 S/T 8 12.00 12.90 13.80 14.70 15.60 S/T 9 13.00 13.98 14.95 15.93 16.90 S/T 10 14.00 15.05 16.10 17.15 18.20 S/T 11 15.00 16.13 17.25 18.38 19.50 Adopted by the City Council this day of ATTEST: Matthew Jaunich, City Administrator , 2016. Gary Forcier, Mayor Attachment B HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approve/Deny the purchase of Wheel-loader in the Compost Fund/Department Department: Compost LICENSE SECTION Meeting Date: 3/8/2016 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ❑ New Business Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For the last several years, departments that employ front end wheels loaders (Compost, Public Works, Parks) have been continuously working towards reducing the total number of wheel loaders in the City wide fleet. When the Fleet Committee was established in 2011, there were nine wheel loaders in the fleet. Public Works was able to liquidate one loader in 2013 by way of using the tractors from the leaf vacuum in snow removal operations. This proved to be a cost effective approach to minimizing the overall loader fleet count. For the last couple of years, the loader count has been at eight. The Fleet Committee's longer term goal was to reduce this fleet number to 7 loaders, we are now in a position to do so. Earlier this winter, a 2000 Case Public Works loader experienced two major mechanical issues. It was deemed by the Fleet Committee to not repair the machine due to cost of repairs and to dispose of the machine as is, removing it from the fleet. Discussions amongst Compost, Public Works and Parks staff ensued and an arrangement was made by way of "sharing" loaders during each departments high utilization time frames. With Compost's lower production model for 2016 and beyond, this arrangement is possible due to lesser operations at Compost during the winter months. With that being said, Creekside has a machine that is overdue for replacement, it being the second machine in the 2 for 1 proposition. With high loader utilization during the high production years, Creekside's machine is a 2004 Case loader with approximately 16,000 hours. For the time being, and to the best of our knowledge, the machine is mechanically sound. However, the Target Replacement guideline for Compost wheel loaders is 8-10 years, or 8,000-10,000 hours, it has far surpassed its life expectancy and is now at a point where major mechanical failures may be looming. Replacement of this machine has been in the Compost CIP Budget in recent years but due to the inability to minimize the overall City fleet, it was never acquired. Be it known, that both the 2000 Public Works' machine and the 2004 Compost machine will be traded in to the successful dealer within this transaction, proceeds from the trade-in ($15,000) of the Public Work's machine being transferred to the Fleet Replacement Fund, with the Compost loader trade-in value ($25,000) ultimately impacting the fiscal responsibility of the Compost Fund within this purchase. Staff has acquired quotes from three dealers for equally equipped machines- Case from Titan Machinery; John Deere from RDO Equipment and Caterpillar from Zieglar. Upon review, it has been determined the Titan Machinery quote for the Case 621 F loader is best option, financially. BOARD ACTION REQUESTED: Approve the purchase of the Case 621 F wheel loader from Titan Machinery for $149,274.00 Fiscal Impact: $ 149,274.00 Funding Source: Compost Fund FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 149,274.00 Total City Cost: $ 109,274.00 Funding Source: Compost Fund Remaining Cost: $ 40,000.00 Funding Source: Trade-in value Case- 2016 New unit John Deere- 2015 Demo unit 2016 New unit Cat- 2016 New unit Creekside currently employs a 2011 John Deere and a 2013 Case "Total trade-in value includes Compost L35 & Public Works 895 Titan = $15,000 for Public Works #895 $25 000 for Compost #L35 $40,000 RDO = $15,000 for Public Works #895 $18,00 for Compost #L35 $33,000 Zeiglar= Not interested in trades 'Proceeds from trade of PW 895 will be transferred to Fleet Replacement Fund Ext Net Total w/ 3/1/2016 Net Total for Dealer & Eqpt Base Price Warranty Sub -Total Total trade- two machine Compost Fund w/ Machine model plus Options Delivery Mfg. Warranty Cost w/o trade in values trade L35 trade only (5y15000hr. does not include service call. parts only) Titan Machinery Case 621 F-2016 New unit $146,277 $250 3yr/3000hr $2,747 $149,274 540.000 $109,274 $124,274 (3yd3000hr service contract included) RDO Equipment John Deere 544K-2015 Demo unit $150,016 $360 1 year $2,988 $153,364 $33,000 $120,364 $135,364 John Deere 544K-2016 New unit $156,514 $360 1 year $2,988 $159,862 $33,000 $126,862 $141,862 Zeiglar Cat 930M-2016 New unit $176,900 $450 1 year $2,710 $180,060 n/a n/a $180,060 Case- 2016 New unit John Deere- 2015 Demo unit 2016 New unit Cat- 2016 New unit Creekside currently employs a 2011 John Deere and a 2013 Case "Total trade-in value includes Compost L35 & Public Works 895 Titan = $15,000 for Public Works #895 $25 000 for Compost #L35 $40,000 RDO = $15,000 for Public Works #895 $18,00 for Compost #L35 $33,000 Zeiglar= Not interested in trades 'Proceeds from trade of PW 895 will be transferred to Fleet Replacement Fund TITAN MACHINERY 6340 Hwy 101 Shakopee Mn 55379 Creekside Soils Attn: Andy Hutchinson MN Reference: Quotation DATE 3/1/2015 Tim Pittman Field Marketer timothy. pittman@titanmarhi nery.00m 612-708-4578 Mobile 952-445-5405 - Office 952-445-0365 - Fax Quantity Description Total 1 2016 Case 621 F Wheel Loader $ 120,578.00 Radio AM/FM wl Weatherband $ 408.00 Cab w/ Heat and AC std Air susp Seat $ 192.00 Right and Left Rear view Mirrors $ 123.00 Whelen Strobe $ 625.00 Right hand Brake Pedal $ 151.00 LH and RH Steps with front and rear full coverage wide fenders $ 638.00 Ride Control a 1.905.00 Fire Extinguisher $ 72.00 Rear Camera $ 1,052.00 Sun Visor std Cold Weather Package (includes grid heater, fuel warmer, block htr) std Cooling system ( includes hyd oil cooler and reversing fan) std Hydraulic Dif Lock Front open Rear Axles $ 1,854.00 Full view air precleaner $ 239.00 Axle Oscillation Stops $ 103.00 1 additional Cab lights $ 56-00 Radial Tires 20.5x25 L2 5 2.730.04 Michelin Tire Pref 5 1,647.00 3 spool valve with 2 lever control $ 1,176.00 Case ACS Style Coupler $ 3,507.00 3.5 yd ACS Patriot GP Bucket $ 5,636.00 Counterweight 1050lbs std Extended Reach Loader Arms $ 3.585.00 Sub Total $ 146,277.00 Less 2000 Case 6210 # JEEO 123895 (Tran smisson 0ut) $ {15,900.00) PLUS TAX If you have any questions concerning this quotation, please contact me at the number noted above. Less 2004 Case 621 Q # JEEO 136935 wl Aprox 16,000 hours $ (25,000.00) Total $ 106,277.00 3yr 3000 hr Full Machine Warranty and 3yr 3000 hr Service Contract included Additional 2 yr 2000hr Premier Extended Warranty total 5 yr 5000hr $ 2,747.00 Freight To Hutchinson per contract Minumum $250 $ 250.00 TOTAL $109,274 PLUS TAX If you have any questions concerning this quotation, please contact me at the number noted above. Investment Proposal (Quote) Rk .JOHN DEERE RDO Equipment Co. 12500 DuPont Avenue South Burnsville MR 55337 Phone: (952) 890-8880 - Fax: (952) 890-7046 Proposal for: Immtmerd Proposal Date: CITY OF HUTCHINSON ORA CREEKSIDE SOILS PdcbV Valid Until: USE ACCT# 5151008 peal Numb 1500 ADAMS ST SE Customer ACDOunlit. HUTCHINSON. MN, 553507011 Sales PrpFasslonal: (320) 234-5642 Fac Ercall: EgIOntla d Inbm don 2!81201& 3!912016 837698 5642012 Ryan Miller (952) 890-8602 (952) 890-3886 R RM i t ler@rd oequi p meet. co m Duan* Serial Hours Status 1 Year 1 Make 1 Model Cash Pdoae $120,004.00 Number a rox. Additioual.liems $120,004.00 1 1 DW544KHKEE664434 402 ti " New 2015 JOHN DEERE 544K $136,729.00 `--Warranty -John Deere Power Train & Hyd.-60 Months, 5000 $2,988,40 Hours,Deductible: 0, Exp Date: 2/812021 1 TBD 0 New 2016 ACS INDUSTRIES 544KCPLR $4,797.00 1 TSD 0 New 2016 ACS INDUSTRIES 544K3.50C $8,490.00 Equipment Subtotal: $153,004,00 Trade Irft n afion Serial Number Year I Mahe 1 Model P Irdb mation Trade In Value Trade In Hours JEED136935 2004 CASE 621D $0.00 ($18.000.00) 4261 JFED123895 2000 CASE 6210 $0.00 ($15,000.00) 3701 Trade Subtotal: $33,000.00 $120,004.00 Total Taxable Arrxwt $153,004.00 Sales Tax Total: $0.00 Sub Total: $120,004.00 Cash with Order: s0.00 Balance nue: $120,004.00 D837698 Page 1 of 2 EqutpmeM Options civ 5erlak NW&W Year 1 Make ! Model Dadiptlon 1 1DW544KHKEE664434 2015 JOHN DEERE 544K 0810 STANDARD GATHERING GROUP 0914 IT4 ENGINE 1010 STD 544K WIC WSTE HNDLR 1110 TRANSMISSION WC AX DISC 1215 130AMP ALTERNATOR 1330 MUFFLER WITH CHROME EXHAUST 1430 AIR INTAKE W PRECLEANER 1520 REVERSE FAN DRIVE 1610 FUEL TANK AND LINES 1710 JD LINK ULTISIM1 NA 5YR 1915 STEERING CYLINDERS NG 2020 HI -LIFT BOOM W STD LINKAGE 2120 CONVENTIONAL STEERING 2230 SEAT. DELUXE WIC) LH STEERING 2432 3FNIJYSTKl1AUXIFNR 2510 RIDE CONTROL SYSTEM 2605 ENGLISH DECALS 2890 LOADRITE READY 3049 AXLE,WI HYD FRONT & REAR 3110 AXLE AUTO DIFF LOCK 4411 20.5R25 L2 1 STAR MI-3PC RIM 5550 FL COV FR&R FNDR/R PLATFORM 7120 HD LED MARKERITURN LIGHTS 8220 CAST HITCH 8320 HEATED OUTSIDE MIRRORS 8422 CAB WITH AIR 8450 AC CHARGE 8560 ZBAR COUPLER 9015 ENGINE BLOCK HEATER 9043 ENVIRONTMENTAL DRAIN 9065 AXLE COOLER 9105 RADIO, AMIFMIWB 9125 SINGLE BEACON BRACKET 9225 08 AMP CONVERTER -1 PLUG 9430 BOTTOM GUARDS 9525 SMV EMBLEM 1 TBD 2015 ACS INDUSTRIES 544KCPLR 91002430 PRO -SERIES STYLE COUPLER 1 TBD 2016 ACS INDUSTRIES 544K3.50C 90006110 3.5YD X 108" WIDE WIACS BOE. D837698 Page 2 of 2 Investment Proposal (Qupte)41V R D * RDO Equipment Co. EMIPMEW CO. 12500 DuPont Avenue South Burnsville MN, 55337 Phone: (952) 890-8880 -l=ax: (952) 890-7046 Proposal for Investment Proposal Date: CITY OF HUTCHINSON DBA CREEKSIDE SOILS Pricing Valid Until: ' USE ACCT#1 5151008 Deal (dumber: 1500 ADAMS ST SE CustomerAccotx W. HUTCHINSON, MN, 553507011 Sales Professional: (320)234-5642 Phone: Fax: Email: Equtprwd Inkunatbn Quanity soda] Hours S#afus 1 Year 1 Malde 1 Model Number (aoprox.) Additional Items 1 TBD 0 New 2016 JOHN DEERE 544K Freight Out Warranty -John Deere Power Train & Hyd.-60 Months, 5000 Hours,Deductible: 0, Exp Date: 2/8/2021 TBD 0 New 2016 ACS INDUSTRIES 544KCPLR TBD 0 New 2016 ACS INDUSTRIES 624K3.25GP 2/8/2016 3/9/2016 847180 5642012 Ryan Miller (952)890-8602 (952)890-3886 RRMiller@rdoequipment.com Cash Prise $143,227.00 $350.00 $2,988.00 $4,797.00 Equipment 5ubtoW: x''59,882.00 TWO 111,401119" Serial Number Year 1 Make I Model Payoff Inkwmaffm Trade In Value _ _ Trade In Hours JEE0136935 2004 CASE 621D $O.DO {$18.000.00} 4261 JEE0123895 2000 CASE 621C $0.00 ($15,000.00) 3701 Trade Subtotal: X33,000.00 PwiftworderTbillillb Balance: $126.862"00 Tata) Taxghlta Ameam 5169.862.00 Sales Tax Total: $0.00 Sub Total: $126,862.00 Cash WIM order: 50.00 Balance Due: $128,862.00 EW01111 t optiOm CAV Serial Number Year 1 Make 1 Madel Desrxi 1 TSD 2016 JOHN DEERE 544K None 1 TBD 2016 ACS INDUSTRIES 544KCPLR 91002430 PRD -SERIES COUPLER 1 TSD 2016 ACS INDUSTRIES 624K3.25GP 90006110 3.5YD X 108" W1BOE DN7180 Page 1 of 1 SEQ4760-012015 ARTICULATING WHEEL LOADER JANUARY 2015 PRICE SCHEDULE Vendor Name: Contact Person Street Address: P.O. Box: City, State. Zap Phone #: Toll Free # Fax #: Email Address: Website Brad Sewell, Richard Alness 901 W. 94th St. Minneapolis. MN 888-4 Fumish separate price quote for, ARTICULATING WHEEL LOADER 1.0 Articulating Wheel Loader Make & Madel Horse PowerlEngine Information Operating Weight Full Turn Static Tipping Load Recommended Bucket Type & Size (Stuck/Heaped) (SAE) Is bucket included with base unit? Break Out Force, bucket (SAE) Hinge Pin Height Articulation Angle Brake Type Transmission Type (describe features) Differential type - Front & Rear Seat type Battery CCA Tires Hydraulics Bucket Controls Alternator Size Starting Aid Road & Work Lights Warranty Details Months, Years, Hours, etc - 3.5 Yard Bucket. ACS Pro 2000 see 938M spec. Added Options Total Machine Plica Cefefplllar 930M LCaterpillar C7.RT 1 102 Nes HP 3'x85215 18,683 Ib Performance GP bucket 3-0 cyd Reaped 12.7 cyd struck No 27,263 Ib 40 degrees Independent fronk and rear enclosed Inboard wet disc Stepless. electronically-rantrolled hydrostatic transmission with 4 speed ranges, standard thwte lock, and opbonal rimpull control and creepercdntrol Fatly loc mg front di arenpal (can be engaged on the go at full torque with bunon on joysrir*) Conventional rear differential Fabric suspension seat 4 x 1,000 CCA 20.5 R25 Michelin KTLA on 3 -piece rims 2 valve. smg a lover. oa -sensing variable flow electchydroulic control system with m -cab programmable kick -outs and elotrohydraullc cylinder snubbing Seal mounted joystick with FINrR switch 115 amp Ether slam rig aid and engine coolant heater Front and rear halogen mailing and work lights wilh LED rear stop tail tum lights One year I unllmned hour premier warranty Base Price: 3 147,025 S 9,350-05 5 29,240,00 k I. Le. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M -W Agenda Item: HUTCHINSON ENTERPRISE CENTER Department: EDA LICENSE SECTION Meeting Date: 3/8/2016 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: Miles R. Seppelt Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For a number of years the Hutchinson Economic Development Authority has been considering the establishment of a small business incubator and the implementation of a program of small business incubation as a strategy to help grow the local economy and diversify the city's employment base. Small business incubation is a proven economic development strategy in which education and financial resources are focused on start-up and early-stage companies to help them grow and be successful. Many of Hutchinson's current successful companies started locally with just one or two people: MITGI, RD Machine, Stamp -N -Storage and Hutchinson Technology to name just a few. By implementing a program of small business incubation and construction of the Hutchinson Enterprise Center incubator, the Hutchinson EDA is planning to provide a significant boost to existing early-stage companies and aid in the creation of new companies. The EDA desires to construct a 20,000 square foot building in the industrial park to serve as a small business incubator. By providing education, training and mentoring to entrepreneurs, and by housing these early-stage businesses a low-cost environment, the EDA will greatly facilitate their growth and development. If successful, client companies will graduate and build their own buildings in the industrial park. Our goal is to facilitate the creation of more companies employing 20 / 30 / 50 / 100 people and thereby diversify the local employment base. The Hutchinson Enterprise Center is estimated to cost $1,776,161 and will be funded by a $763,750 grant obtained from the State of Minnesota, $250,000 previously allocated by the City, tax increment financing of up to $137,500, and up to $624,911 from the Hutchinson Economic Development Authority, which comes from various grants the EDA has obtained over the years. A resolution authorizing the project is attached for your consideration. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Adoption of attached resolution authorizing construction of the Hutchinson Enterprise Center and implementation of a program of small business incubation. Fiscal Impact: $ 0.00 Funding Source: DEED grant and existing EDA funds FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 1,776,161.00 Total City Cost: Funding Source: DEED grant, previous City allocation, TIF Remaining Cost: $ 1,776,161.00 Funding Source: EDA funds RESOLUTION # 14535 RESOLUTION AUTHORIZING CONSTRUCTION OF THE HUTCHINSON ENTERPRISE CENTER AND IMPLEMENTION OF A PROGRAM OF SMALL BUSINESS INCUBATION WHEREAS, the City of Hutchinson desires to provide for the health, safety and general welfare of the community; and, WHEREAS, the provision of jobs and a well -diversified employment base and local economy is in the best interests of the community; and, WHEREAS, the creation of new small businesses through business incubation will help achieve those goals; and, WHEREAS, the Hutchinson Economic Development Authority has obtained a grant from the State of Minnesota in the amount of $763,750 for the creation of a small business incubation program; and, WHEREAS, the Hutchinson City Council has previously allocated $250,000 from the Community Improvement Fund for the project; and, WHEREAS, the Hutchinson EDA has the financial resources needed to complete the project with no additional cost to taxpayers, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, THAT: 1. The Hutchinson Economic Development Authority is hereby authorized to proceed with the construction of the Hutchinson Enterprise Center and implementation of a program of small business incubation; and, 2. City Staff is hereby authorized and directed to take all such actions necessary to implement this resolution. Adopted by the Hutchinson City Council this 8th day of March, 2016. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration of Approving Roberts Park Lift Station Replacement Project Department: PW/Engineering LICENSE SECTION Meeting Date: 3/8/2016 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ New Business Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In the late Fall of 2015 City staff discovered that the lift station that pumps wastewater from Roberts Park had failed. The wastewater system at Roberts Park includes a solids holding tank, gravity sewer line from the tank to the lift station, lift station pumps and controls, and a forcemain from the lift station to the nearest sanitary manhole in Roberts Rd SW. Upon further investigation staff determined that the lift station, pumps, and controls have been displaying various symptoms of failure in recent years. The existing system is original to Roberts Park and is well beyond it's useful life so replacement of the system is needed at this time. Reconfiguring the current system to improve awareness of the systems functionality, reduce risks to the environment and public health due to system failure, reduce maintenance costs, improve integrity of wastewater conveyance piping, and align the Roberts Park system design with existing lift station design principals utilized by the Wastewater Department. A Request For Proposal was prepared and distributed to four local contractors. All four contractors submitted quotes for the project. The quotes were competitive and Juul Contracting had the lowest quote at $45,114.66. The quote has been verified for accuracy with the scope of work for the project. The submittal from Juul Contracting and associated purchase order cover page are attached for your reference. City staff recommends awarding the project to Juul Contracting and will be available to answer any questions that you may have. BOARD ACTION REQUESTED: Consideration of awarding Roberts Park Lift Station Replacement Project to Juul Contracting. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 45,114.66 Total City Cost: $ 45,114.66 Funding Source: Facilities Fund Remaining Cost: $ 0.00 Funding Source: REQUEST FOR PROPOSALS ROBERTS PARK LIFT STATION REPLACEMENT HUTCHINSON, MINNESOTA Proposals for the replacement of the Roberts Park Lift Station located at Roberts Park in Hutchinson will be received until the time of 4:00 pm, February 29, 2016. Proposals received after the closing time will be returned unopened. There will be no formal opening. Each proposal must be sealed and clearly marked: ROBERTS PARK LIFT STATION REPLACEMENT and addressed to City of Hutchinson, Attn: Kent Exner, City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350. Engineer is Nero Engineering. Questions regarding the technical nature of this proposal should be directed to Jennifer Svennes at 'svennes neroen .corn or (605) 690-9073; Eric Meester at emeester neroen .com or (612) 240-0524. Copies of this RFP may be obtained by contacting the City of Hutchinson engineering department at (320) 234-4240 or Nero Engineering at (612) 240-0524. The City of Hutchinson (Owner) reserves the right to reject any and all proposals, to waive irregularities and to accept the proposal deemed to be in the best interest of the organization. No proposer may withdraw his proposal within 60 days of the closing date. 1.0 BACKGROUND INFORMATION A. The existing system that collects wastewater from the restrooms of the Roberts Park concession building was installed in 1981. The system consists of a septic tank located just south of the concession building, approximately 520 feet of a 4 -inch gravity pipe from the septic tank to a 6 foot diameter lift station located along Roberts Road SW, and 570 feet of a 3 -inch forcemain which discharges into a manhole at the intersection of Roberts Road SW and Harvest Street SW. 2.0 SUMMARY OF WORK A_ The project generally consists of: 1. Removing the existing septic tank. 2. Installing new lift station in location of septic tank. 3. Installing Owner provided pumps (2), control panel, access hatch, and accessories. 4. Directionally drilling new 3" HDPE forcemain between the new lift station and existing lift station structure. 5. Removing pumps, piping, control panel, and accesories in existing lift station structure. 6. Connecting the new forcemain to the existing forcmain in the existing lift station structure. 7. Installing required electrical connections for disconnect and control panel. 8. It is anticipated that the soil conditions in this area may be unstable. Contractor shall be responsible for provisions required to protect the work, adjacent concession building, ball fields and appurtanances. 9. Contractor shall be resposible for any dewatering necessary for the installation of the Work. 2 /-1-- 64 3.0 SPECIFICATIONS AND DRAWINGS A. The work shall be in accordance with the attached Specifications and Drawings: a. SECTION 01330 SUBMITTAL PROCEDURES b. SECTION 01789 PROJECT RECORD DOCUMENTS c. SECTION 01815 TESTING PIPING SYSTEMS d. SECTION 02200 SITE PREPRATION e. SECTION 02310 GRADING f. SECTION 02315 EXCAVATION AND BACKFILL g. SECTION 02446 HORIZONTAL DIRECTIONAL DRILLING h. SECTION 02630 PRECAST STRUCTURES i. SECTION 18050 BASIC MATERIALS AND METHODS j. DRAWING COVER k. DRAWING 002 -CP -01 SITE PLAN I. DRAWING 002 -CE -01 ELECTRICAL PLAN m. DRAWING 999-C-01 STANDARD DETAILS 4.0 GENERAL TERMS AND CONDITIONS A. The undersigned Proposer agrees, if this Proposal is accepted, to enter into an Agreement with the Owner in the form included in the Proposal Documents to furnish the Work as specified or indicated in the Proposal Documents for the prices and within the times indicated in this Proposal and in accordance with the other terms and conditions of the Proposal Documents. Proposer understands that work associated with each Phase of the project shall be authorized by the Owner prior to beginning the Work. B. Proposer has not added any conditions or qualifying statements to the Proposal_ Proposer will sign and deliver the required number of counterparts of the Agreement, evidence of insurance coverage, and other documents required by the Proposal Requirements within 7 days after the date of the Notice of Award. C. Proposer accepts the provisions of the Agreement as to liquidated damages in the event of its failure to furnish the Work in accordance with the schedule set forth in the Agreement. D. In submitting this Proposal, Proposer represents, as set forth in the Agreement, that: 1. Proposer has examined and carefully studied the Proposal Documents, the other related data identified in the Proposal Documents, and the following Addenda, receipt of all which is hereby acknowledged_ Addendum No. Addendum Date 2. If specified, or if in Proposer's judgment, any local condition may affect cost, progress or the completion of the Work, Proposer has visited the Point of Destination and become familiar with and is satisfied as to the local conditions that may affect cost, progress, delivery, or the completion of the Work. 3. Proposer is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and the furnishing of Work. 4. Proposer has carefully studied and correlated the information known to Proposer, and information and observations obtained from Proposer's visits, if any, to the Point of Destination with the Proposal Documents. 5. Proposer has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Proposer has discovered in the Proposal Documents, and the written resolution thereof by Engineer is acceptable to Proposer. If there has been no written resolution by Engineer, then Proposer has included in the Proposal a list of clarifications and exceptions to the Proposal Documents. 6. The Proposal Documents are generally sufficient to indicate and convey understanding of the scope of the Work for which this Proposal is submitted. 7. Proposer further represents that this Proposal is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Proposer has not directly or indirectly induced or solicited any other Proposer to submit a false or sham Proposal; Proposer has not solicited or induced any individual or entity to refrain from proposing; and Proposer has not sought by collusion to obtain for itself any advantage over any other Proposer or over Buyer. E. Proposer agrees that the furnishing of Work will conform to the schedule set forth in Article 4 of the Agreement. F. Proposal will be evaluated based on overall value with consideration given to, but not limited to price, ability to meet or exceed schedule, Proposer experience and past performance. 5.0 PROPOSAL FORM A. Proposer will furnish the Work associated with the Project as specified in the Contract Documents for the following price(s): Item No, I General Descri tion Total Price Expressed in Words 1 Lump Sum !�/j//c��� / Accompanying this Proposal Form, provide the information listed below. • Indicate any exceptions, deviations and/or modifications to the proposed Work as outlined in Section 3.0 of this proposal. • Indicate any exceptions, deviations and/or modifications to the proposed schedule, as outlined in Section 6.0 of this proposal. /T 6.0 PROJECT SCHEDULE General Description Date Contractors' Bids Due February 29, 2016 Council Meeting to Award Project March 8, 2016 Preconstruction Meeting March 11, 2016 Contractor Mobilization March 21, 2016 Substantial Completion April 15, 2016 Final Completion April 18, 2016 We (the Proposer), offer to provide the Work to replace of the Roberts Park Lift Station for the City of Hutchinson. We understand that each phase as outlined in the Work Plan will be authorized by the Owner before the corresponding Work shall commence. Any variances or alternates to the stated specifications must be described below and clearly indicated. Company Name: Contact Name: Title: PC -e51 Phone No.: 320 587-'.p.ji'Fax: 3,V —,5.f7^ 49GZ _ Email Address: tI'-%A L cant_ {.�.,t c� L -e Terms Additional NoteslAltematives: Signature Date: 4 Purchase Order Number cry 0 PURCHASE REQUISITION 1 1 9 1 2 1 6 8 7 Department: Submitted by: Engineering Account #: I Date:' 03/09/16 John Paulson Check the Appropriate Box. Is Item Budgeted ❑ YES NO If not budgeted, where will the money come from? Facilities Fund Department Head Director Finance Director City Administrator Invoice To: Attn: VENDOR Juul Contracting Co Merrill Wendlandt INFORMATION Shipping Address Juul Contracting Co. P.O. Box 189 Hutchinson, MN 55350 Vendor: 1060 Adams St SE Contact Name Boog Wendlandt Address Hutchinson, MN 55350 Reference No. Phone No. 320.587.2989 Fax No. 320.587.0964 Customer ID Check if only source available and state reason ❑ Check Box ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL 1 LS Roberts Part Liftstation Replacement 45,114.66 $45,114.66 SUBTOTAL' $45,114.66 TAX 6.876% SHIPPING TOTAL DUE' $45,114.66 List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available). Receiving Information: Date Received Received By Invoice Amount Verified By PO Roberts Park Lift Station ReplacementPage 1 of 1 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Calling a Special Workshop Meeting for 4 pm on March 22 Department: Administration LICENSE SECTION Meeting Date: 3/8/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Staff would like to have a workshop session with the Council to discuss City objectives and goals for 2016 and beyond. Staff has put together a list of objectives for 2016 along with additional objectives identified for future years. Staff wants to make sure the Council is comfortable with these objectives and/or check to see if we are missing out on anything. Staff is asking that the Council officially set that workshop date and time. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on March 22 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday, December 16th, 2015 2:00 p.m. City Center Meeting Minutes Members present: Melissa Goldstein, John Hassinger, David May, Sara Turrell Others Present: Kent Exner (City Engineer), Sara Witte (Parks Supervisor), Jeff Nies Meeting began at 2:00 p.m. 1. Review of last meetings minutes- John made a motion to approve the September meeting minutes. Dave M. seconded. 2. Bike Rack Locations Need to work on signage this winter, include bike friendly community, also a brochure holder for bike maps will be incorporated Melissa brought up the increase in bike traffic in downtown this fall, especially those going to Zella's. She will talk with them about a window sign, pointing people to use the bike rack in Library Square. 3. Bicycle Map A second version will be built, including public bike rack locations. Jeff N. requested additional maps for Crow River Nutrition, Sara W. will drop some off. Add "No Bikes/Skateboards/Rollerblades" on downtown walks to 2nd version of map 4. Safe Routes to School Draft was distributed. Kent mentioned that the Final report will imply some commitment from the City. 5. Education/Promotion/Community Wellness- Adult/Senior biking class: John H. /Ron J.- Oct. 7th , 5 people attended, maybe plan for another this summer, more hands on? Have on a Sat morning? Candace/Amy -Open Streets Event -future open streets Sept. 2016 a) Bike & Walk to School- Oct. 8h Fall 2015, around 100 kids participated b) Bike to Work - c) Bike Rides- Rotary will be June 11th, 2016, with a start at the Winery d) Video- Sara update -Jason has a decent amount of footage, will make it a more general video on biking in our community. He needs to get a PD rep, plans to have it ready for spring release. e) Move -subcommittee of Heart of Hutch, going to be meeting soon to get the 2016 calendar of events put together No Rep present for an update 6. Bike Rental/Sharing Program Dolf will speak with the Director of Willmar to see of their bike share program went. Also to check with Bemidji to see how their bike program did. Refurbish Bikes? Jeff/Sara T. will talk with Dawn Mitchell and provide update 7. Sidewalk Improvements New signs posted, still have people biking on sidewalk. Clarify ordinance on 2nd map rendition. Also add a small section on rules for downtown? 8. Crosswalk Awareness/Infrastructure Improvements Kent will inventory prioritize this winter, and bring back to group: Montana @ Hwy 7 W. Council Member Arndt brought up the crossing by Cash Wise -South Grade Rd. Sara W. put a camera up and gathered counts this fall. NEXT MEETING: Schedule next meeting: February 17th @ 2: 00 pm City Center Main Conference Room Misc: *Discussion on use of trail cameras, Sara W. will work on putting the data into a readable format, once completed will share with the group *County trails plan, draft document will be good to have in the future public meeting was held in Silver Lake. County trail survey was 80% positive- with Dakota Trail *Look at this winter, how to obtain the Silver status of Bike Friendly Bronze expires Fall 2018 - see attached documents from The League ofAmerican Bicyclists *Complete Streets -Kent shared map with group *Dakota Trail Master Plan -needs to be developed to apply for Legacy grants *Pavement Management Projects (Kent) -add sidewalk Lynn/Linden/Harrington *ADA Transition Plan was discussed *Luce Line trail-Winsted connection -need better signage, additional gravel through Winsted airport *Discussion on MNDOT Bike/Ped workshop held in Hutchinson on December 1 sr see information attached Library Board Meeting Minutes January 25, 2016 Attending: Jon Ross, Dianne Wanzek, Gerry Grinde, Steve Bailey, Julie Lofdahl, Pam Dille & Katy Hiltner Ex -Officio Excused: Mary Christensen, Jack Sandberg, Guest: Roger Vacek Jon Ross called the meeting to order. The minutes from the December 28, 2015 meeting were reviewed. Motion to approve by Steve Bailey, seconded by Dianne Wanzek. Minutes approved as written. Introduction of new head librarian, Katy Hiltner. Welcome Katy. The board is looking forward to working with Katy. Old Business: Winter Reading Program update -- About 210 people have signed up so far. Many new people have signed up this year. Program goes through March 1St. April 1St will be the dessert buffet for those who finish twelve books. "Bringing Books to Life" January 24th, 2:00 p.m. program report -- 40 people came to the event at the museum. It was a good program that showed the DVD of the Dakota War of 1862, the children's version. There are nine DVDs in the series. All the McLeod County libraries have a copy and the museum has a trunk of items that go with the DVDs. You can rent the trunk for a $50 deposit that would be refunded when the trunk is returned. Tax exempt status of Friends book sales -- Friends of the Library are not a 501(c)(3) so the library pays taxes on money raised. If books are donated, they are given a receipt for the gift and the donor can fill in the dollar amount. The statement "donations are tax deductable to the extent of the law" is on the letter. 2016 One Book, One Community Upcoming Events -- Sunday, January 31, 2:00 pm Historical background --- program at McLeod County Museum Lori Pickell-Stangel and her husband Joe will talk about the history of the fur trading industry and fur -bearing animals. Program will be taped for the cable channel. Sunday, March 6, 2:00 pm Outdoor enthusiast Rudy Goldstein's -- program at McLeod County Museum Rudy Goldstein will talk about his adventure to recreate Eric Sevareid and Walt Port's canoe trip to Hudson Bay. He will be bringing the kayak that he used for the adventure. Program will be followed by a community book discussion. This program will also be taped for the cable channel. Friends of the Library are paying the program fee of $400. Sunday, April 3, 2:00 pm Natalie Warren's Hudson Bay presentation -- program at Hutchinson Event Center Natalie Warren also did a trip on the route Eric Sevareid took and will talk about her trip. Legacy funds of $1,500 will be used to pay for this program. To use Legacy funds, there must be a Minnesota connection. Natalie went to college in Minnesota. New Business: Genealogy XChange Meeting, Thursday, January 28th 7:00 pm -- A core group is planning to attend and will meet on the main level of the library in the NW corner. The meeting will start out by showing free resources and links to forms. Pam will be facilitating and Stephanie Chapel will be speaking. It will be interesting to see the different levels of interest of the people who come. It will run like a support group to exchange ideas and to help each other. This is a library -sponsored program. MN Southwest Initiative Foundation grant opportunities --- Dianne had checked into this. It sounds like we would have to raise $5,000 and then the funds would be matched and put into an endowment type account. She said Linda Remecal is willing to talk to the board in more detail. Dianne will ask her to come to the March meeting. If more details are still needed, we could talk to Liz Cheney at SWIF. There seems to be grants and money out there. We just need time and personnel to locate. McLeod County Libraries receive $8,000 in Legacy funds. The funds are divided between the four libraries. The libraries work together to allocate those funds. Legacy funds are a non-competitive grant for Minnesota heritage or art programs, such as music programs, art programs, and Minnesota book arts. There is also the Burich Foundation for new programming funds. Other -- Jeff Liestman is the new maintenance person. He is doing a great job. He comes in daily to check on what needs to be done. • PLS - Roger Vacek gave an update on the latest budget. Increase from City of Hutchinson of 1% and from McLeod County 4%. PLS approved Katy's hiring at their last Thursday meeting. • The library is tracking computer sign -outs to see how we are doing on usage. The laptops have lifted the load off the desktops. This year the desktop computers will be replaced. • The state elevator inspector said that wires that have to be moved out of the elevator main room. There is a petition for extension to allow more time to move the wires. It is not an easy move. The wires are for the computers in the children's section. One thought would be to change the computers to wireless. • The issue with PLS's telecommunications funding application is being resolved. Applications for funds (both state & federal) were originally approved. However, they are now under review at the federal a -rate level. Laurie Ortega is hoping the issue can be resolved quickly. The high-speed and wireless has been great per Pam. The board thanked Pam for all her hard work and leadership. We wish her well in her new position at PLS. Next meeting scheduled for February 22, 2016. Katy will let us know if that meeting will take place. Some members are not able to be there and we may not have a quorum. Meeting adjourned at 5:30 pm December 2015 Donations Lake Allie Buying Club $ 25.00 Summer Reading Program Donations (to date) $1,120.00 Total $1,145.00 Minutes submitted by Julie Lofdahl, Secretary Snow Removal -Ice Control by the numbers Days with operations Actual snowfall (inches) Average snowfall (inches) Days with below 00 temps Actual average high temp Actual average low temp Average high temp Average low temp City employees utilized Contractors utilized Total personnel hours 2016 2015 2014 4 14 21 32 20 17 17 2 --6 28 28 28 8 8 8 City equipment units used Contractor equipment units used Total equipment hours Gallons of fuel used Salt brine used (gallons) Sand -Salt used (tons) De-icing salt used (tons) 21 6 359.25 944.85 24 1 240.00 662.81 23 8 837.25 578.50 1,450.0 2,445.0 1,730.0 149.1 288.1 264.5 18.9 27.0 1 -