The URL can be used to link to this page

cp01-26-2016HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JANUARY 26, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Vineyard United Methodist Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 12, 2016 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Resolution No. 14507 — Resolution Approving the Issuance of Commercial Development Revenue Bonds under the Minnesota Municipal Industrial Development Act by McLeod County, Minnesota (b) Resolution No. 14520 — Resolution Approving Securities for Collateral from Citizens Bank and Wells Fargo Bank (c) Consideration for Approval of Purchase of Skid -steer Loader for Refuse Department (d) Consideration of Board Appointments - Appointment of William Mose to Creekside Advisory Board to October 2019 - Appointment of Pat Lembcke to HRA Board to August 2020 (e) Consideration for Approval of Issuing Short -Term Gambling Licenses - Minnesota Deer Hunter's Association on April 2, 2016, at McLeod County Fairgrounds - Pheasants Forever on April 30, 2016, at McLeod County Fairgrounds (f) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA 11 (a) Claims, Appropriations and Contract Payments — Register B CITY COUNCIL AGENDA JANUARY 26, 2016 PUBLIC HEARINGS (6:00 P.M.) - NONE purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. Includes like monthly or annual reports and communications from other entities.) 9. LIQUOR HUTCH 2015 YEAR END REPORT 10. REVIEW OF CITY SNOW/ICE REMOVAL PRIORITIZATION UNFINISHED BUSINESS 11. DISCUSSION OF PROPOSED CHARTER AMENDMENTS NEW BUSINESS 12. APPROVE/DENY ORDINANCE NO. 16-750 — AN ORDINANCE AMENDING CHAPTER 154 OF THE ZONING CODE — MICRO -DISTILLERY COCKTAIL ROOMS (SET SECOND READING AND ADOPTION FOR FEBRUARY 9, 2016) 13. APPROVE/DENY ORDINANCE NO. 16-751 — AN ORDINANCE AMENDING CHAPTER 154 OF THE ZONING CODE - ACCESSORY STRUCTURES (SET SECOND READING AND ADOPTION FOR FEBRUARY 9, 2016) 14. APPROVE/DENY ORDINANCE NO. 16-752 — AN ORDINANCE AUTHORIZING THE SALE OF PUBLIC PROPERTY TO MACH PROPERTIES LLC (SET SECOND READING AND ADOPTION FOR FEBRUARY 9, 2016) GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS a) Resource Allocation Committee Minutes from January 5, 2016 �b) Hutchinson Housing & Redevelopment Authority Board Minutes from December 15, 2015 c) 2015 Department of Motor Vehicle Recap �d) Planning/ZoningBuil ding Department Fourth Quarter Report e) Planning Commission Minutes from December 15, 2015 MISCELLANEOUS 16. STAFF UPDATES 17. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JANUARY 12, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad Czmowski, Bill Arndt and John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Lofdahl, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Vineyard United Methodist Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — "One Book, One Community" Mary Henke, representative from Hearth of Hutch, presented before the Council. Ms. Henke explained that the subcommittee of Heart of Hutch that she represents is the area of Connect Wholeheartedly. This area believes that a strong community finds many ways for residents to interact with each other. The purpose of "One Book, One Community" is to have the community of Hutchinson focusing on one book at the same time. Ms. Henke reviewed programs associated with the book that are going on while the community is reading the book. (b) Resolution No. 14510 — Resolution Accepting Donation from VFW Post 906 Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the VFW Post 906 has donated $15,000 to the City. Two conditions are associated with the donation — one is that the money be used to construct a bathroom facility at the VFW Park and the other is that the money be spent by July 1, 2016. Sara Redekpp, Hunger Free McLeod, presented before the Council. Ms. Redekopp explained that Hunger Free McLeod is requesting the construction of a permanent bathroom facility at VFW Park. Hunger Free McLeod uses the park for their Summer Feeding Program. Ms. Redekopp explained that Hunger Free McLeod receives federal funding for the program. In order to receive funding, a restroom is required to be at the facility. Hunger Free McLeod has been renting a porta-potty for the last three summers, however there have been issues with vandalism. The estimated cost to construct a bathroom at VFW Park is approximately $43,700. The park department has indicated that they can allocate $10,000 from the 2016 budget to help cover the costs and Hutchinson Utilities Commission would be willing to provide the electrical service "in-kind". Along with the VFW donation, the project is still approximately $17,200 short of the needed funding to pay for this project. Ms. Redekopp noted she will continue to work on seeking funding to complete the program. Motion by Czmowski, second by Arndt, to approve Resolution No. 14510. Motion carried unanimously. PUBLIC COMMENTS (]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) CITY COUNCIL MINUTES JANUARY 12, 2016 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of December 22, 2015 Motion by Christensen, second by Lofdahl, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Resolution No. 14506 - Designating Depositories of City Funds in Commercial Banks and Institutions (b) Resolution No. 14508 - Appointing Matthew Jaunich as City Administrator for 2016 (c) Resolution No. 14509 - Designating Official Newspaper as Hutchinson Leader (d) Selection of Council's Vice President — Chad Czmowski (e) Designation of Council Representatives to Boards & Commissions: 1. AIRPORT COMMISSION — Gary Forcier 2. CREEKSIDE ADVISORY BOARD — John Lofdahl 3. HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (EDA) — Chad Czmowski and Mary Christensen 4. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) — Gary Forcier 5. JOINT PLANNING BOARD — Bill Arndt 6. LIBRARY BOARD — Mary Christensen 7. MID -MINNESOTA COMMISSION — Bill Arndt 8. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — Chad Czmowski 9. PLANNING COMMISSION —Bill Arndt 10. PUBLIC ARTS COMMISSION —Mary Christensen 11. TREE BOARD — Gary Forcier 12. BICYCLE -PEDESTRIAN ADVISORY COMMITTEE — John Lofdahl (f) Designation of Council Representatives to Other Committees: 1. HUTCHINSON DOWNTOWN ASSOCIATION — Gary Forcier 2. FIRE RELIEF ASSOCIATION — Fire Chief Mike Schumann, City Administrator Matthew Jaunich, Mayor Gary Forcier 3. RESOURCE ALLOCATION COMMITTEE — Gary Forcier and John Lofdahl 4. WAGE COMMITTEE — Chad Czmowski and Gary Forcier 5. CITY -SCHOOL DISTRICT JOINT PLANNING COMMITTEE — Chad Czmowski and Gary Forcier 2 CITY COUNCIL MINUTES JANUARY 12, 2016 6. RADIO BOARD —John Lofdahl 7. SOLID WASTE COMMITTEE — Bill Arndt (g) Consideration for Approval of 2016 City Calendar (h) Reappointment of Daron Vanderheiden to Hutchinson EDA to December 2021 (i) Appointment of Mike Cannon to Hutchinson EDA to December 2021 0) Resolution No. 14517 - Resolution Establishing Location for Traffic Control Devices (k) Resolution No. 14519 - Resolution Calling for a Public Hearing on the Proposed Adoption of a Modification to the Development Program for Development District No. 4 and the Proposed Establishment of Tax Increment Financing District No. 4-16 Therein and the Adoption of a Tax Increment Financing Plan Therefor (1) Consideration for Approval of Items for 2016 Pavement Management Program Phase 1 Project — Letting No. 1, Project No. 16-01 - Resolution No. 14511 - Ordering Preparation of Report on Improvement - Resolution No. 14512 - Receiving Report and Calling Hearing on Improvement - Setting Public Hearing for February 9, 2016, at 6:00 p.m. (m) Consideration for Approval of Items for 2016 Street Sealcoating Project —Letting No. 3, Proj ect No. 16-03 - Resolution No. 14513 - Ordering Preparation of Report on Improvement - Resolution No. 14514 - Receiving Report and Calling Hearing on Improvement - Setting Public Hearing for February 9, 2016, at 6:00 p.m. (n) Consideration for Approval of Items for City of Hutchinson Local Surface Water Management Plan - Resolution No. 14518 - Resolution Calling Hearing - Setting Public Hearing for February 9, 2016, at 6:00 p.m. (o) Claims, Appropriations and Contract Payments - Register A Item 5 — Chad Czmowski questioned if this committee is still active Item 7 — Bill Arndt questioned if this committee is still active Matt Jaunich noted he will check into whether or not these committees are still active. Motion by Czmowski, second by Christensen, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments - Register B Motion by Arndt, second by Czmowski, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) 9. Consideration of Ordinance No. 15-749 — An Ordinance Approving Revisions to Sections of the 3 CITY COUNCIL MINUTES JANUARY 12, 2016 Hutchinson City Charter as Recommended by the Charter Commission (Set Second Reading and Adoption for January 26, 2016) Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the Charter Commission met in November and December 2015 and has recommended some amendments to the City Charter. Mr. Sebora explained that state law requires a public hearing be held when considering amendments to the Charter via ordinance. Mr. Sebora reviewed the proposed amendments. They are as follows: Section 2.04 — Elective Officers: changing the beginning of the term of an elective officer be the first Monday in January as opposed to the first business day in January. If the Monday is a holiday, then it would be the first Tuesday in January. Section 2.09 — Vacancies in the Council: Allowing an appointee to complete an expired term of a council member if there are two years or less of a term rather than one year or less. In addition, language has been revised to indicated holding a special election to fill a vacant seat if an unexpired term exceeds two years rather than one year. Section 3.01 — Council Meetings: This change is to hold the first Council meeting of the year following an election of the first Monday in January rather than on the first business day in January. If the Monday is a holiday, then the meeting would be held on the first Tuesdayin January. Section 4.011 — Municipal Election: The amendment strikes out reference to a specifc month of the primary and simply refers to the state law. Section 4.02 — Special Elections: Adds language allowing the Council the authority to cancel a special election if the candidate appointed to serve the remainder of an unexpired term is the only candidate on the ballot. Section 7.05 — Capital Improvement Program: Changes the timeline from June 1 to August 1 of each year for the city administrator to prepare and submit a recommended five-year capital improvement program. Section 7.06 — Council Action on Budget: Changes the timeline from the first meeting in September to the second meeting in September for the Council to consider the City's budget. Section 10.01— Franchises Required: Amended language allows Council approval rather than ordinance adoption for temporary uses of public property. Council Member Lofdahl asked questions about whether or not the Council should consider any of these items being voted on at an election, or instead have a petition circulated to consider amendments. Council Member Lofdahl specifically questioned amendments to Section 2.09 — Vacancies in the Council. He thought perhaps voters could vote on this item or if a resident had a desire to have this section amended differently, a petition could be circulated. Steve Cook, 728 Juul Road, presented before the Council. Mr. Cook spoke about the proposed changes to Section 2.09. Mr. Cook explained that in the year 2000, voters did vote on this section and voted to the one year language. Since this language was adopted (as it is currently written), the only instance where an appointment has been made was in 2015. Mr. Cook suggested that if the concern is having a special election for only one candidate, he suggested amending Section 4.02 — Special Elections. Mr. Cook felt that amending Section 2.09 as it is presented overturns a vote of the people. Mr. Cook requested the Council table this item, including all the recommended amendments, and refer it back to the Charter Commission. Mr. Cook suggested that the Council not overturn a vote of the people and take care of the issue by amending the Charter in a different manner. Mr. Cook also suggested amending Section 4.02 to clarify that the only way a special election would be cancelled is if the appointed individual was the only candidate on the ballot. Council Member Lofdahl noted he would be in favor of tabling this item to allow more time to receive additional information. Steve Cook noted that he feels the Council should honor the vote of the people in 2000. He noted he has considered petitioning for an additional amendment to increase the mayor's term to four years, however he is second guessing the work that noes into circulating a petition if a future Council and Charter Commission will dust overturn a decision by the voters. Mr. Cook spoke about responsibilities of the mayor's position. Mr. Cook noted that at a recent Charter Commission meeting, it was mentioned that the mayor was just a figurehead. Mr. Cook stated that this statement is a disservice to the position. Mr. Cook provided various statistics on the numbers of cities that have four-year mayoral terms. Mr. Cook also spoke of the benefits he sees to a four-year mayoral term. He asked that the Charter Commission reconsider changing the mayor's term from two years to four years and allow the people to vote on the issue. Mr. Cook also encouraged the Council to adopt by-laws. Motion by Czmowski, second by Lofdahl, to close public hearing. Motion carried unanimously Motion by Lofdahl, second by Christensen, to table this item to February 9, 2016. CITY COUNCIL MINUTES JANUARY 12, 2016 Marc Sebora noted that state law requires the Council to vote on this ordinance within one month from today. Mr. Sebora also noted that there are other alternatives available to amend the Charter. Motion carried unanimously. 10. Water Tower (Golf Course Road) Reconditioning Project — Letting No. 4, Project No. 16-04 - Resolution No. 14515 - Resolution Ordering Improvement and Preparation of Plans and Specifications - Resolution No. 14516 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids - Setting Bid Opening for February 18, 2016, at 10:30 a.m. Kent Exner, City Engineer, presented before the Council. Mr. Exner provided a brief proj ect overview of the Golf Course Road water tower reconditioning program. The project is to address the internal and external coatings of the water tower. The water tower was constructed in 1972 with the last coatings being applied in 1988. The estimated cost of the project is $600,000. Motion by Czmowski, second by Arndt, to close public hearing. Motion carried unanimously. Motion by Christensen, second by Lofdahl, to approve Resolution No. 14515 & 14516 and set bid opening for February 18, 2016. Motion carried unanimously. COMMUNICATIONS REQUESTS AND PETITIONS (T e purpose oJ this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 11. Approve/Deny Purchase of Property Located at 126 Franklin Street NW As Requested by the Hutchinson Economic Development Authority Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the Hutchinson EDA is requesting authorization to purchase a blighted property located at 126 Franklin Street NW which is known as the "old medical clinic". The EDA's plan is to purchase the property, demolish the existing building and improve the site in order to set the stage for future development. The project would be funded out of existing tax increment dollars in Development District No. 4, which can only be used for the remediation and removal of blight. Motion by Czmowski, second by Lofdahl, to approve purchase of property located at 126 Franklin Street NW as requested by the Hutchinson EDA. Motion carried unanimously. 12. Approve/Deny Setting January 25, 2016, as Special Meeting for Hutchinson Center for the Arts Annual Meeting Matt Jaunich noted that the Council has been invited to attend the CFA annual meeting being held at 6:00 p.m. on January 25, 2016. Motion by Czmowski, second by Lofdahl, to set special meetinu for January 25, 2016, at 6:00 p.m.to attend the Hutchinson Center for the Arts annual meeting. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS CITY COUNCIL MINUTES JANUARY 12, 2016 a) Public Library Board Minutes from November 23, 2015 �b) Snow Removal — Ice Control Report for November and December 2015 c) Liquor Hutch Annual Report for 2015 (d) Bicycle -Pedestrian Advisory Committee Minutes from September 16, 2015 MISCELLANEOUS 14. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that City offices will be closed January 18, 2016, in honor of Martin Luther King, Jr. Day. Mr. Jaunich also noted that over the last few weeks staff has received anonymous letters posing questions to staff. Mr. Jaunich encouraged people to provide their contact information so they can be responded to. 15. COUNCIL/MAYOR UPDATE Bill Arndt — Council Member Arndt suggested that the Council representatives to the various boards/commissions provide updates at the Council meetings from their respective meetings. Council Member Arndt also noted that he had received a comment from an elderly woman in reference to the lighting in the area of the ice arena/recreation center. Matt Jaunich and Kent Exner noted that staff received a comment as well and at this time have agreed to put wall-pacs on the buildings surrounding the parking lot. Council Member Arndt suggested putting a fixture up in the space between the buildings so as not to take up parking lot space. Council Member Arndt also commented the back lot of the Hutchinson Mall is extremely dangerous with the number of potholes. Staff noted that there is little they can do other than perhaps look into nuisance scenarios, however that could open the door to several private properties that would be categorized as a nuisance that the City really has no control over. John Lofdahl — Council Member Lofdahl asked Marc Sebora, City Attorney, to look into compliance with the new federal legislation related to gun laws and the gun shows that are held in the City. Council Member Lofdahl spoke of a nuisance property a couple doors down from his home on Jefferson Street. Mary Christensen — Council Member Christensen asked staff to provide an update on reuulating the turkey population. Matt Jaunich, City Administrator, informed the Council that the City recently received its permit from the DNR to capture turkeys and to date have captured five. The permit allows the City to capture 25 turkeys so therefore staff will continue to capture up to 25 turkeys. Council Member Christensen also suggested having new employees come forth at Council meetings so the Council and the public can meet new employees and be able to put a name with the face of public positions. Gary Forcier — Mayor Forcier encouraged residents to adopt a fire hydrant and clean the snow from around them to assist firefighters in case of an emergency. Mayor Forcier noted that John Olson will give a presentation at an upcoming meeting on how snow routes are prioritized. 16. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, SUBD. 3(a) TO CONDUCT CITY ADMINISTRATOR ONE-YEAR PERFORMANCE REVIEW Motion by Arndt, second by Christensen, to convene into closed session at 7:30 p.m. Motion carried unanimously. Motion by Czmowski, second by Arndt, to reconvene into open session at 8:35 p.m. Motion carried unanimously. Motion by Czmowski, second by Christensen, to approve a 6% salary increase for City Administrator, Matthew Jaunich. Motion carried unanimously. R CITY COUNCIL MINUTES JANUARY 12, 2016 ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 8:37 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL SUMMARY OF CLOSED MEETING PROCEEDINGS CITY ADMINISTRATOR ANNUAL PERFORMANCE REVIEW SESSION January 12, 2016 On January 12, 2016, the Hutchinson City Council closed its meeting. to conduct the annual performance review for the City Administrator, Matthew Jaunich, Individuals present included Hutchinson Mayor Gary Forcier, City Council members Bill Arndt, Mary Christensen, Chad Czmowski, and John Lofdahl, City Administrator Matthew Jaunich, and City Attorney Marc Sebora. Mr. Jaunich exercised his right to close the proceedings to the public. Motion by Arndt, second by Christensen, to convene into closed session at 7:30 p.m. to conduct the city administrator performance review. The motion passed unanimously. The Council then proceeded into a closed session. The Council reviewed with Mr. Jaunich his performance for calendar year 2015, in the following categories: Organizational Management, Fiscal/Business Management, Program Development, Relationship & Communication with the Council, Long -Range Planning, and Relationship with Public & Outside Organizations. The consensus of the Council is that Mr. Jaunich's cumulative performance for the review period was found to be meeting or exceeding job requirements. Mr. Jaunich provided the Council with a summary of his progress in the positon of City Administrator since his hire in January 2015, and his future goals and projects. Motion by Czmowksi, second by Christensen, to close the closed proceedings at 8:35 p.m. The motion passed unanimously. Motion by Czmowski, second by Arndt, to open the meeting at 8:35 p.m. The motion passed unanimously. HUTCHINSON CITY COUNCIL 04-fAa� Request for Board Action 7AL =-ft Resolution 14507 Approving the Issuance of Commercial Development Revenue Bonds Agenda Item: under the Minnesota Municipal Industrial Development Act by McLeod County, MN Department: Finance LICENSE SECTION Meeting Date: 1/26/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Back in 2005, McLeod County served as the conduit in issuing revenue bonds to finance all or a portion of the costs to acquire land and construct the current SWIF building in Hutchinson. SWIF and McLeod County desire to refinance the existing revenue bonds and need approval from the City Council. Similar to the refinancing that the City Council approved last year for Ecumen (The Pines & Oaks), these bonds shall not constitute a liability upon any property of the City. City staff recommends that the City Council approve this resolution. Representatives from SWIF and its municipal advisor will attend the council meeting to answer any questions. BOARD ACTION REQUESTED: Approve resolution #14507. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA RESOLUTION NO. _14507_ RESOLUTION APPROVING THE ISSUANCE OF COMMERCIAL DEVELOPMENT REVENUE BONDS UNDER THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT BY MCLEOD COUNTY, MINNESOTA BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Recitals. The Southwest Minnesota Foundation (the "Corporation"), a Minnesota nonprofit corporation and an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code"), has advised the Board of Commissioners of McLeod County (the "County") of its desire to finance through the issuance of revenue bonds of the County (the "Bonds") under Minnesota Statutes, Sections 469.152 to 469.165 (the "Act"), all or a portion of the costs of the refinancing the County's Commercial Development Revenue Bonds (Southwest Minnesota Foundation Project), Series 2005 (the "Refunded Bonds"), which bonds were issued to finance all or a portion of the costs of the acquisition of land and the construction of an approximately 10,500 finished square foot administration building thereon. Section 2. Authorization and Approval. For purposes of Minnesota Statutes, Section 469.153, Subdivision 3, the City Council hereby approves the issuance of the Bonds by the County to refinance the Refunded Bonds. Notwithstanding the foregoing, however, the adoption of this resolution shall not be deemed to establish any obligation on the part of the City or this Council to cause the issuance of the Bonds, and the issuance of the Bonds is contingent upon approval of the County. The Bonds, if issued, shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City. Attest: Adopted on January 26, 2016 by the Hutchinson City Council. City Administrator Mayor CERTIFICATE AS TO RESOLUTION AND ADOPTING VOTE I, the undersigned, being the duly qualified and acting City Administrator of the City of Hutchinson, Minnesota (the "City"), hereby certify that the attached resolution is a true copy of Resolution No. _14507 entitled: "RESOLUTION APPROVING THE ISSUANCE OF COMMERCIAL DEVELOPMENT REVENUE BONDS UNDER THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT BY MCLEOD COUNTY, MINNESOTA" (the "Resolution"), on file in the original records of the City in my legal custody; that the Resolution was duly adopted by the City Council of the City at a meeting on January 26, 2016, and that the meeting was duly held by the City Council and was attended throughout by a quorum; and that the Resolution has not as of the date hereof been amended or repealed. I further certify that upon vote being taken on the Resolution at said meeting, the following Councilmembers voted in favor thereof: and the following voted against the same: and the following abstained from voting thereon or were absent: WITNESS my hand officially this day of , 2016. City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution 14520 Approving Securities for Collateral from Citizens Bank and Wells Fargo Bank Department: Finance LICENSE SECTION Meeting Date: 1/26/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: State statute requires the city council to annually approve the securities pledged as collateral by financial institutions to cover City funds on deposit. The total amount of collateral, computed at its market value, shall be at least 10% more than the amount on deposit. While the council only approves the year-end pledged collateral, the Finance Director monitors pledged collateral monthly to ensure City funds are protected according to state law. As of 12/31/2015, Citizens Bank is collateralized at 138% of the City's cash balance in that bank while Wells Fargo is at 110%. Both banks are adequately collateralized per the state requirement of at least 110%. Attached is resolution 14520 with a listing of the specific securities pledged as collateral from Citizens Bank & Trust Co, and Wells Fargo Bank. BOARD ACTION REQUESTED: Approve listed securities as collateral for City deposits. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14520 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA AND COLLATERAL FROM WELLS FARGO BANK. WHEREAS the Citizens Bank & Trust Co. of Hutchinson, a City Depository, and the Wells Fargo Bank of Hutchinson, have presented collateral as follows for the City of Hutchinson. SECURITY MARKET VALUE MATURITY 3128MD3J0 $ 1,549,269 10/01/2028 3128MDFG3 847,438 05/01/2027 3128MMT60 2,035,277 10/01/2030 3138AN N B5 1,325,294 07/01/2041 3138EKWP6 1,276,386 06/01/2027 3138 EKXJ 9 1,242,247 01/01/2034 3138X6W27 2,226,692 10/01/2028 31418APL6 2,103,375 01/01/2028 36179RA25 1,859,754 04/20/2030 TOTAL - Citizens Bank $ 14,465,732 3138EHJFO $ 2,009,206 12/01/2026 3138 LV E K5 1,540,977 06/01/2042 3138 NYW U 5 485,032 12/01/2042 3138WQA28 8,162 05/01/2043 31417E E800 1,395,942 12/01/2042 31417ENB3 123,621 01/01/2043 31417ES28 158,463 01/01/2043 31417ETE 1 3,972 01/01/2043 31418A2W7 2,469,494 12/01/2033 31418A KW7 396,319 10/01/2042 31419A N B9 2,898,469 09/01/2040 TOTAL - Wells Fargo $ 11,489,656 TOTAL COLLATERAL $ 25,955,387 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited for safekeeping. Adopted by the City Council this 26th day of January 2016. ATTESTED: Matthew Jaunich City Administrator Gary Forcier Mayor HUTCHINSON CITY COUNCIL C� T Request for Board Action Ate% Agenda Item: Approve/Deny Purchase of Skid -steer Loader for the Refuse Department Department: Refuse LICENSE SECTION Meeting Date: 1126/2016 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Dan Broucek Reviewed by Staff E Consent Agenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Refuse Fund employs one skid -steer loader. The unit to be replaced is a 2004 Bobcat A300, an all -wheel steer machine, with approximately 5,660 hours. This machine is primarily used in the processing of the Source Separated Organics received at the Creekside Composting facility. It carries organics from the truck dumping location to a conveyor belt that feeds the large homogenizing mixer located in the Tipping Building. It is also used for site landscaping and maintenance, as well as snow removal. This unit also serves as the short-term back-up to the equally equipped Compost Fund owned machine that is used for truck loading and bagging operations. The target replacement age of skid -steers in the solid waste departments established by the Fleet Committee is 8-10 years of age. As noted, the unit to be replaced is a 2004, or 12 years old. Although there are no major concerns with the current unit, it is important to keep equipment relatively close to the replacement guidelines for reliability concerns as well future budget year planning. Staff is seeking approval to acquire a 2016 Bobcat A770, a direct replacement of the current unit, the model A770 has simply replaced the older A300 model. If approved, the currently owned unit would than be traded in to Farm -Rite Equipment of Dassel, MN, whom provided the lowest net cost quote of $36,760.60, see attached quotes. Bobcat is the only manufacturer of all -wheel steer skid -steers, this type of machine is sought due to the nature of the application in which they operate, which is predominately hard surfacing, or pavement. This machine qualifies for and would be purchased under the Minnesota State Contract Pricing. BOARD ACTION REQUESTED: Approval to purchase a Bobcat A770 from Farm -Rite Equipment Fiscal Impact: $ 36,760.60 Funding Source: Refuse Fund FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 36,760.60 Total City Cost: $ 36,760.60 Funding Source: Refuse Fund Remaining Cost: $ 0.00 Funding Source: Product Quotation QuotationlNumber; 25241D025246 Date: 2016-01-11 1 1;12:14 IR to Bobcat Dealer Bill To utchinson, Creek Side Soils Attn: Dan 1500 ADAMS ST SE Hutchinson, MN 55350 Phone: (320) 583-8018 Farm -Rite Equipment; Inc, 901 PARKER AVE P.O. BOX 26 DASSEL MN 5.5325-0026 Phone: (320) 275-2737 City of Hutchinson, Creek Side Soils Attn: Dan 1500 ADAMS ST SE Hutchinson, MN 55350 Phone: (320) 583-8018. Contact; David Cox Phone: 320-275-2737 Fax: 320-275-3232 Cellular: 320-250-4393 E Mail: cox david23@hotmaii.com Description A770 T4 Bobcat A1.1 -Wheel Steer Loader 92 HP Turbo Tier Diesel Engine 2 -Speed Travel V Air Intake Heater (Automatically Activated) Auxiliary Hydraulics: Variable Flo,,i, Backup Alarm Bob -'Each Bobcat Cnterlock Control. System (BICS) Controls: Joystick Style with Hand Lever and Foot Pedal for Engine Speed Control Dual Steering Modes: All -Wheel Steer Mode Skid -Steer :Mode Engine/Hydraulic Systems Shutdown. Horn A91- Option Package Cab Enclosure with Heat and AC High Flow Hvdraulics Sound Reduction Hydraulic Bucket Positioning Power Bob -Tach Part No Qty Price Ea. Total MO..287 1 $46,650.70 $46,620,70 Instrumentation: Hourmeter, Engine Temperature & Fuel Gauges, Warning Lights Lift Arm Support Lift Path: Vertical Lights, Front.& Rear Operator Cab Includes: Adjustable Suspension Seat, Dome Light, Electrical Power Port, Top & Rear Windows, Seat Bar, 3 - Point Seat Belt Roll Over Protective Structure (BOPS) meets SAE -J1040 & ISO 3471 Falling Object Protective. Structure. (FOPS) meets. SAE - J 1043 &: ISO 3449, Level I; (Level II is available through Bobcat Parts) Parking Brake: Spring Applied, Pressure Released (SAPR) Warranty: 12 Months, Unlimited Hours j'00297 -P01 -A91 1 $5;925150 $5925.50 Deluxe Instrument Panel Keyless Start. Engine Block ]neater Attachment Control kit. Cab Accessories Package Radio Pv!0287-R26-0O2 1 $291.90 $291.90 Strobe. Light [tit, Amber 1129301 1: $297.5.0 $297,50 300# Counterweight Kit 7 129251 1 $625.00 5625.00 Solid -.Deal SKZ Tires Size: 12-16.5 N/C NiC Total of Items Quoted.—.Minnesota State Contract Price $3,760.60 Trade 2004 Bobcat A300 S/N — 52641 1319, 5657 Hours, Cab, Heat, AiC, High-flow, Radio, No Bucket......... $17,000) Trade Price: 536,760.60 0111312016 16:12 Lano Equipment of Norwood Inc. LANG EQUIPMENT OF NORWOOD, INC Bobcat 4 Yamaha A.U.'s Flexi/ I vww.lanodggip0in iood.wm P.Q. BOX X99 Hwy. 212 Wast Norwood Young America, IVIN 55363 Phone (952) 457.9181 Pax (952) 467.3259 TO Ry esTINIAi*D oHIpPIN4 mm 1 g}{IPPEh VGA QUANTITY l� a F-I?-kl- ifAXP524673259 P A021002 n Fl C2 (U � v Z IF U U RE1 PLEASE INDICATE THE ABOVE NUMBER WHEN OADEFING QUOTATION IlAiE g INQUIRY DATE INQUIRY NUMBER /� {/ /, DESCRIPTION ls"C &4- A - ) A bio C°C7 Cc Iti aIf'` i cf /.1?a•karY• 4v fr+• �` �.! Y-- tt3 :moi$ i. 1F j -.aCi ,for�p1) A.iu01 A TIAMS F3 AMOUNT Aye. /' ->I,) �,+ �;y , `d/, 000 act' I `y3 9,4#o'll, W6 ARE PLEASED TO SUBMIT YK ABOVE QUOTATION FOR YOUR CONSIDERATION. SHOULD YOU PLACE AN ORDER, BE A5sURED 3T WILL RECEIVE OUR PROMPTATTI«NTION. THIS QUOTATION It, OUBJECT TO THE CONDITIONS PPONT9D ON REVERSE 90E• AND 0 VALID FOR DAYS. THEREAFrFR.IT IS SU940TTO CHANGE WITHOUT NOTICE. ACCEPTED . DATE — SIGN AND RETURN YELLOW ACOEPTANCE COPY WHEN ORDERING `y 14 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Short-Term Gambling Licenses Department: Administration LICENSE SECTION Meeting Date: 1/26/2016 Application Complete Yes Contact: Matthew Jaunich Agenda Item Type: Presenter: Matthew Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Minnesota Deer Hunters Association and McLeod County Pheasants Forever have both submitted short-term gambling license applications into administration for review and processing. The applications are for events the organizations are holding on April 2, 2016, and April 30, 2016, respectively. Both events are being held at the McLeod County Fairgrounds. The applicants have completed the appropriate applications in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling licenses to Minnesota Deer Hunters Association on April 2, 2016, and McLeod County Pheasants Forever on April 30, 2016. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: I I I Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type lSd Short term Date(s) ❑ 4/0 0 Fee: $30.40 M thl? %Year - AlonthlDay`Year I jei b.pi Organization Information It IA/Ailg,–ar 6F R-%eIS1� Name Phone Number �f S/6 MAI 1It1-J Vz �i✓ c� rCLD ''I^l -5 Address where regular meeting are held City State Zip Federal or State I D: 2 % .s /_S Day and time of meetings? 45,�U --3RD Tc��,oF' E �-/ /� Is this organization organized under the laws of the State of Minnesota? NJ yes 0 no flow long has the organization been in existence?How may members in the organization? 20 ' What is the purpose of the organization?C-7T L- — 0F', U In whose custody will organization records be kept? 1776 �©J-UL)//V 320 -6013---2-73,7 Name Phone Number 20602 6000,A9yg ZIA-) A) 5535-5 Address city State Zi Duly Authorized Officer of the Organization Information �7VG �v 320-62.6 -:5282 True Name Phone Number G 76 6, S 2 24 5%. �R LcJ"'Al AIA/ ee Residence Address City State Zip Date of Birth: 1 1 i Place of Birth: �ZI �! 5�a'l AlonthJdaylyear City Stale Have you ever been convicted of any crime other than a traffic offense? I] yes ,� no If yes, explain: City of Nutchlnson Application far Gambling Devices License Page 3 of 3 Officers of the Or anization (ifnecessary, list additional names on se orate sheet CHO /AZ _ 8,Y A] 1) L � .- Name Title h!ct Ll LAt5--')A1 MAt_ 15 -50 Residence Address City State Zip X30 4- Co -- e 1 U Name Title J �[t�3 I _I2�_ _ &V 7G MW -J:�-53 �s'-} Residence Address City State Zip V Name Title fU5 ►, �I Tc"I11I �' w residence Address City Stale Zip Officers or Other Persons Paid for Services Information (i necessa ,fist additional names on separate sheet Name Title Residence Address City Stale Zip Nance Till e Residence Address City ^ Slate Zip Nance Title Residence Address _ CttyState Li Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? J Gambling Manager �j yes ❑ no '� Authorized Officer 4 yes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. atgnature qF autnortzea afircer of organization Signature ofgambling manager of organization Internal Use Only City Council 13 approved © denied Notes: �-I�/-I6 Date Date City of Hulchinson ApphCalion for Gambling Devices License Page 2 of 3 under Minnesota Statute True Name Phone Number Residence Address City Slate Zip Date of Birth: Place of Birth: L ; 'Ea Cira Monthldaylyear City Slate Have you ever been convicted of any crime other than a traffic offense? ❑ yes 1 no If yes, explain: How long have you been a member of the organization? Game Information Location #11 Name of locar on where game will be played Phone Number 84Q _Sjjj, Address of location here game will be played City Slate Zip Date(s) and/or day(s) gambling devices will be used: 1-)4• 1C through Hours of the day gambling devices will be used. From .3. 3!J PM To 00 PM. Maximum number of player: Will prizes be paid in money or merchandise? ❑ money .4merchandise Will refreshments be served during the time the gambling devices will be used? Ayes ❑ no (;q 7,!: -;R6 -T) If Zes, will a char a be made for such refreshments? Ayes ❑ no Lnp4&- DRg Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: _ through AM AM Hours of the day gambling devices wil I be used: From pM To Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no City 0 I I 1 i iassm Street Southeast Hutchinson. MN 55350 (320)587-5151 Fax;(320)234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered A lication Type Short Term Date(s) V-30-,4 - Y 30 -I�` Fee: $30.00 MonthiDc =l Year - Monih/DaylYear Pt Or anization information 4ei Name Address Phone Number M where regular meeting are held o6' Slate Zip Federal or State ID: y1 YYq • Day and time of meetings? -; 3 Is this organization organized under the laws of the St to of Minnesota? yes D no Flow ]on -0 has the organization been in existence? ;Dws [low may members in the organization? What is the purpose of the organization? ' in whose custody wi Il orga ization records be kept? -49lo�I 116,&F Name Phone Number Address city State Zi Duly Authorized Officer of the Organization Information True Name Phone Number 0?� 15`Sh —? SS33�. Residence Address City Stale Zip Date of Birth: uy 1 l &0 Place of Birth:t� Month/daylyear Ciry State Have you ever been convicted of any crime other than a traffic offense? p yes Win o Ifyes. explain: 01), of 11tftChiRSUR Application for Gambling Devices License Page 2 of 3 II Designated Gambling Manager (Qualifier! under Minnesota Statute 029) JI True Name PAho]ne Number `� Midence Address City State Zip Date of Birth: 1 1 a?7 1 _ Place of Birth: � � �M Mont Idaylyear ~` ` City St to Have you ever been convicted of any crime other than a traffic offense? ❑ yes 9no If yes, explain: How long have you been a member of the organization? Game Information Location #j Name of location where game will be played Phone Number Un 'MV 55-330� Address gflocati n where game will he played City State Zip I3ate(s) and/or day{s} gambling devices wil[ be used: y J�i through�� AM ANL Hours of the day garnbling devices will be used: From �{)(] To ' Maximum number of player: Will prizes be paid in money or merchandise? R—money merchandise Will refreshments be served during the time the gambling devices will be used? ©'yes ❑ no If yes, will a charLe be made for such refreshments? i ! es ❑ ito Game Information Location 92 Name of location where game will be played Phone Number Address of'location where game will be played City Stale zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ Les ❑ no Crly° of Hutchinson ApphcarronforGambling Devices License Page 3 of 3 Officers of the Organization (ifnecessary, list additional names on se crate sheet) , list additional names on separate sheet) Name !�bd rr III�, Limit'! Residence Address Name Title Name _ rn Title _ Residence Address Residence Address City Stale -3- _. Zip Name Title Residence Address Residence Address City State Zip Name Title Residence Address Cite State Zip Officers or Other Persons Paid for Services Information (i necessa , list additional names on separate sheet) Name Title Residence Address City State Zip Name Title _ Residence Address City State zip Name Title Residence Address City State Zi Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minneso S lutes Chapter 349)? Gambling Manager dyes ❑ no Authorized Officer Yy/e's ❑ no./,////Z Initial I declare that the information 1 have provided on this application is truthful, and l authorize the City of Hutchinson to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City Ordinance No. 114,20 relating top tiling and 1 will familiarize myself with the contents thereof. L Signa ure of'aut priced 0"icer of'organication 6ale s I Signature nf'ga ng manager of'organization Date Internal Use Onl City Council ❑ approved ❑ denied Notes: CHECK REGISTER -A FOR CITY OF HUTCHINSON CHECK DATE FROM 01/07/2016 - 01/26/2016 Check Date ------------------- 01/07/2016 Check -------------- 189438 Vendor Name -------------------------------------------------------------- HUTCHINSON, CITY OF Description -----ENIS------------------------------------------------------------------,000.00 REPLENISH ATM Amount 5,000.00 01/11/2016 189439 MOWA 2016 -INSIGHTTO ONSITE REGISTRATION -T. 195.00 01/26/2016 189443 A.M. LEONARD INC SCOOOP ALL POLY ORANGE 838.37 01/26/2016 189444 AARP JANUARY INSTRUCTION 540.00 01/26/2016 189445 ABDO EICK & MEYERS CHART OF ACCOUNTS CONVERSION, PROGRESS B 3,750.00 01/26/2016 189446 ACE HARDWARE NORTHWOODS SUPPLIES -PAINT 914.90 01/26/2016 189447 VOID 0.00 01/26/2016 189448 ACTIVAR PLASTIC PRODUCTS GROUP PIPE PVC 413.87 01/26/2016 189449 ALPHA WIRELESS MAI NT ON CONSOLE & FIXED TRANSMITTERS JA 848.19 01/26/2016 189450 AMERICAN WATER WORKS ASSN 2016 MEMBERSHIP- E. MOORE 270.00 01/26/2016 189451 ANIMAL MEDICAL CENTER ON CROW RIVER CAT & DOG BOARDING 660.00 01/26/2016 189452 ARCTIC GLACIER USA INC. ICE 112.80 01/26/2016 189453 ARNESON DISTRIBUTING CO JAN PURCH 836.73 01/26/2016 189454 ARTISAN BEER COMPANY JAN PURCH 833.75 01/26/2016 189455 ASCAP ANNUAL LICENSE FEE 2016 336.00 01/26/2016 189456 AUTO VALUE - GLENCOE HY04-04FJ, MP 261.41 01/26/2016 189457 AUTOMATIC SYSTEMS CO PWR SUPPLIES 2,752.02 01/26/2016 189458 B & C PLUMBING & HEATING INC PARKS SHOP FURNACE 1,170.05 01/26/2016 189459 BARR ENGINEERING COMPANY SERVICES 11/28-12/25/15 WATER PLANT WELL 1,330.55 01/26/2016 189460 BAYSINGER, KYLE MN STATE FIRE ARSON SCHOOL, ST CLOUD 429.21 01/26/2016 189461 BECKER ARENA PRODUCTS POLYCARBONATE 1,347.48 01/26/2016 189462 BELLBOY CORP JAN PURCH 1,970.94 01/26/2016 189463 BERNICK'S MISC PURCH 144.20 01/26/2016 189464 BRAUN INTERTEC CORP SERVICES THRU 12/25/15- DAKATO RAIL LINE 353.50 01/26/2016 189465 BREAKTHRU BEVERAGE JAN PURCH 57,371.05 01/26/2016 189466 BRIAN RICK PLUMBING & HEATING BALL & FLAPPER KITS 300.80 01/26/2016 189467 BUSINESSWARE SOLUTIONS HP 24" LED E242 K.EXNER 4,111.49 01/26/2016 189468 C & L DISTRIBUTING DEC PURCH 46,757.76 01/26/2016 189469 CARLOS CREEK WINERY JAN PURCH 552.00 01/26/2016 189470 CARS ON PATROL SHOP LLC SERVICE REQUEST- RADIO & CAMERA SHUT OFF 433.44 01/26/2016 189471 CENTRAL HYDRAULICS SWIVEL, HOSE 150.63 01/26/2016 189472 CENTRAL MCGOWAN HIGH PRESSURE CYL 519.90 01/26/2016 189473 CHEMISOLV CORP FERRIC CHLORIDE 38% 4,441.50 01/26/2016 189474 CMK SERVICES LLC SNOW BLOWING 338 4TH AVE SW 145.00 01/26/2016 189475 COMDATA CORPORATION MISC PURCH 283.63 01/26/2016 189476 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGE- 2011 CHEV SUBURBAN K2500 299.70 01/26/2016 189477 CROW RIVER FLORAL & GIFTS FRESH ARRANGEMENTS 55.00 01/26/2016 189478 CROW RIVER OFFICIALS ASSN SCOREKEEPER FEES FEB & MARCH BASKETBALL 1,068.00 01/26/2016 189479 CROW RIVER PRESS INC SENIOR NEWSLETTERS 87.60 01/26/2016 189481 CROW RIVER TITLE GUARANTY INC EARNEST MONEY- OLD MEDICAL CTR PURCH 5,000.00 01/26/2016 189482 D & S TROPHIES & EMBROIDERY ENGRAVING 2015 & 2016 PLATES 10.00 01/26/2016 189483 DROP -N -GO SHIPPING INC PKG TO FORT COLLINS, CO 865.16 01/26/2016 189484 DVS RENEWAL 2004 INFO -499 -SUV 50.00 01/26/2016 189485 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM 212.07 01/26/2016 189486 ECONOMIC DEVELOPMENT ASSN OF MN FIRM MEMBERSHIP 1 YEAR 2016 250.00 01/26/2016 189487 EHLERS & ASSOCIATES INC REVIEW DEVELOPER AGREEMENT- CORNERSTONE 161.25 01/26/2016 189488 ELECTRO WATCHMAN FALSE ALARMS ON ZONE 3 WEST DOORS 493.03 01/26/2016 189489 ELK RIVER COMPOSTING INC CONTRACTED COMPOST DELIVERED 9/4-9/25/15 2,134.63 01/26/2016 189490 EMERGENCY APPARATUS MAINT PUMP NEVER QUIT DRAINING LADDER 1 1,042.23 01/26/2016 189491 EMERGENCY AUTOMOTIVE TECH NEW SQUAD CAR SETUP 2016 EXPENDITURE 2,422.46 01/26/2016 189492 ESRI INC MAINTENANCE RENEWAL 5,500.00 01/26/2016 189493 EXTREME BEVERAGE LLC MISC PURCH 244.30 01/26/2016 189494 FASTENAL COMPANY WHEEL 326.54 01/26/2016 189495 FIRE INSTRUCTORS & TRAINING REGISTRATION 2016 FITOAM CONFERENCE-R.AB 150.00 01/26/2016 189496 FIRE SAFETY USA INC ULTRA CARBON KNIGHT LONG HOOD, CMC TUBUL 400.00 01/26/2016 189497 FIRST CHOICE FOOD & BEVERAGE SOLUTI COL 1.5 228.00 01/26/2016 189498 G & K SERVICES COVERALLS 245.06 01/26/2016 189499 GEB ELECTRICAL INC REC CENTER LITES 828.00 01/26/2016 189500 GLOBAL DIESEL INNOVATIONS XP3 W XTREME DIESEL BOTTLE 1,800.00 01/26/2016 189501 GRAINGER GASKET 312.02 01/26/2016 189502 GRATKE, TIM STAYED IN TOWN- WORKING ON SCADA 109.17 01/26/2016 189503 HANSEN GRAVEL SNOW LOADER- CIVIC, MIDDLE, WEST & HIGH 746.00 01/26/2016 1189504 1 HANSON & VASEK CONSTRUCTION SNOW HAULING 156.00 CHECK REGISTER -A FOR CITY OF HUTCHINSON CHECK DATE FROM 01/07/2016 - 01/26/2016 Check Date ------------------- 01/26/2016 Check -------------- 189505 Vendor Name -------------------------------------------------------------- HEATREX Description -EPLA-------------EATE---------------------------------------- REPLACEMENT HEATER IN BLDG 100 Amount -----------,244.88 4,244.88 01/26/2016 189506 HILLYARD / HUTCHINSON ICE MELT 176.25 01/26/2016 189507 HJERPE CONTRACTING LOWBOYTRACTOR & TRAILER 962.50 01/26/2016 189508 HOLT MOTORS INC REPAIR RIGHT REAR DRIVE 1999 MACK 1,314.24 01/26/2016 189509 HOLTTOUR AND CHARTER INC. LIND HOUSE- NEW ULM 1,145.00 01/26/2016 189510 HOMESOURCESTORE, THE MOTOR 48.99 01/26/2016 189511 HUTCHFIELD SERVICES INC COMMERCIAL JANITORIAL -JAN 1,512.28 01/26/2016 189512 HUTCHINSON CO-OP FUEL 6,085.35 01/26/2016 189513 HUTCHINSON HEALTH EMPLOYEE SCREENING -OCT THRU DEC 3,006.00 01/26/2016 189514 HUTCHINSON LEADER 2016 SUBSCRIPTION 60.00 01/26/2016 189515 HUTCHINSON SENIOR ADVISORY BOARD SR NEWSLETTER JAN 973.00 01/26/2016 189516 HUTCHINSON UTILITIES DEC UTILITIES 11/30 - 12/31/15 146,459.21 01/26/2016 189517 HUTCHINSON WHOLESALE WIPER MOTOR 1,590.25 01/26/2016 189518 HUTCHINSON, CITY OF Storm Drainage 12/01-12/31'15 5,392.42 01/26/2016 189519 IFCO SYSTEMS NA INC. B GRADE 48X40 3,000.00 01/26/2016 189520 INDEPENDENT EMERGENCY SERVICES 2016 SERVICES 105.24 01/26/2016 189521 INDUSTRIAL PNEUMATIC SYSTEMS AIR FILTER, SEPARATOR FILTER, OIL FILTER 758.32 01/26/2016 189522 INTERSTATE BATTERY SYSTEM MINNEAPOL DRY0196 17.99 01/26/2016 189523 J & B PALLET 48X40 #2 GMA PALLETS 6,960.00 01/26/2016 189524 J & N SPECIALTY IMPORTS LLC JAN PURCH 653.16 01/26/2016 189525 JACOBSEN, SEPTEMBER SR PARTY SUPPLIES 45.20 01/26/2016 189526 JAY MALONE MOTORS WIPERS DO NOT SHUT OFF 2012 FORD F150 388.36 01/26/2016 189527 JEFF MEEHAN SALES INC. CREEKSIDE COMMISSIONS 1,105.79 01/26/2016 189528 JJ TAYLOR DIST OF MN JAN PURCH 7,089.66 01/26/2016 189529 JOHNSON BROTHERS LIQUOR CO. JAN PURCH 59,317.43 01/26/2016 189530 JUUL CONTRACTING CO SNOW HAUL 12/28/15 4,297.00 01/26/2016 189531 KDUZ KARP RADIO 12/15/15 ADVERTISING 173.00 01/26/2016 189532 KERI'S CLEANING CITY CENTER, LIBRARY, SENIOR DINING, FIR 1,875.00 01/26/2016 189533 KILIAN, ERIC BACKSUPPORT- UNIFORM 234.80 01/26/2016 189534 KOBOW, BECKY BOOTH SUPPLIES, PARKING, SHOW 306.17 01/26/2016 189535 KOSEK, JEFF SNOW REMOVAL 156.00 01/26/2016 189536 KRISS PRODUCTS INC COOLING TOWER 470.93 01/26/2016 189537 L & P SUPPLY CO MANTIS 1,260.28 01/26/2016 189538 LAKELAND BROADCASTING MISC PURCHASES 216.00 01/26/2016 189539 LARAWAY ROOFING INC FURNISHED LABOR & MATERIALS TO COMPLETE 339.00 01/26/2016 189540 LEXISNEXIS DEC 2015 USER 151.41 01/26/2016 189541 UUNGREN-MCGRAW, MELONIE REFUNDABLE DAMAGE DEPOSIT- 10/3/15 220.00 01/26/2016 189542 LOCATORS & SUPPLIES 36" BUMPER SITE ROD 71.38 01/26/2016 189543 LOCHER BROTHERS INC JAN PURCH 38,503.75 01/26/2016 189544 LOGIS NETWORKTHRU 11/21/15 -VARIOUS 9,909.53 01/26/2016 189545 M -R SIGN STOP, SPEED LIMIT SIGNS- REPL SIGNS PER 1,641.11 01/26/2016 189546 MAIN STREET SPORTS BAR ANNUAL OFFICER PLANNING MTG 121.94 01/26/2016 189547 MARTIN-MCALLISTER PUBLIC SAFETY ASSESSMENT- DEMARS, M 450.00 01/26/2016 189548 MATHESON TRI -GAS INC ACETYLENE, HIGH PRESSURE 15.04 01/26/2016 189549 MAYTAG LAUNDRY & CAR WASH LINEN CLEANING 184.79 01/26/2016 189550 MCLEOD COUNTY RECORDER BEVERLY SCHEURER-DOC A 423283 66.00 01/26/2016 189551 MDRA 2016 MEMBERSHIP DUES FOR DEPUTY #53 334.00 01/26/2016 189552 MEDICA FEB MEDICAL INSURANCE 120,478.14 01/26/2016 189553 MEEKER WASHED SAND & GRAVEL 139.49 SAND 3,301.79 01/26/2016 189554 MEI TOTAL ELEVATOR SOLUTIONS JANUARY YEARLY SERVICE 590.00 01/26/2016 189555 MENARDS HUTCHINSON LIB SQUARE DECORATIONS -CORDS 1,174.85 01/26/2016 189556 MESSAGE MEDIA MONTHLY ACCESS FEE -JAN 30.00 01/26/2016 189557 MESSERLI & KRAMER WAGE GARNISHMENT 87.34 01/26/2016 189558 METRO CHIEF FIRE OFFICERS ASSOCIATI 2016 DUES C. STOTTS & M.SCHUMANN 200.00 01/26/2016 189559 MICHAEL RICHARD WASTEWATER MICROBIO MICROSCOPIC EXAMINATION 1,050.00 01/26/2016 189560 MINNESOTA CHIEFS OF POLICE PERMITS TO ACQUIRE 59.90 01/26/2016 189561 MINNESOTA DEPT OF COMMERCE INSPECTION #28000410 ON 1/5/16 331.50 01/26/2016 189562 MINNESOTA MUNICIPAL UTILITIES ASSN FIRSTLINE SUPERVISION REG OCT 7-9. M. LI 1,170.00 01/26/2016 189563 MINNESOTA NURSERY & LANDSCAPE ASSN 2016 EXPO REG 60.00 01/26/2016 189564 MINNESOTA STATE FIRE DEPT ASSN 2016 MSFDA MEMBERSHIP DUES 385.00 01/26/2016 189565 MINNESOTA UNEMPLOYMENT INSURANCE 4TH QTR UNEMPLOYMENT BENEFITS 2015 7,470.84 01/26/2016 189566 MINNESOTA VALLEY TESTING LAB BOD 1,481.40 01/26/2016 1189567 IMMC BLD 100 ELECTRIC HEATER 7,744.89 CHECK REGISTER-A FOR CITY OF HUTCHINSON CHECK DATE FROM 01/07/2016 - 01/26/2016 Check Date ------------------- 01/26/2016 Check -------------- 189568 Vendor Name -------------------------------------------------------------- MN BCA-CJTE Description - M ----O N LI ----RECE---TRAI-------------------------------- DMT-G ONLINE RECERT TRAINING D.JOHNSON Amount ------------150. 0 150.00 01/26/2016 189569 MN DNR WATERS WATER USE 2015 PERMIT 1968-0209 6,937.45 01/26/2016 189570 MN SECTION CSWEA 33RD ANNUAL INNOVATIVE WW CONF. T. GRATK 65.00 01/26/2016 189571 NEID-ZIMMERMAN, MOLLY DAMAGE DEPOSIT-2015 EVENT 300.00 01/26/2016 189572 NERO ENGINEERING SERVICES 12/1-12/31/15 WELL#4 2,183.96 01/26/2016 189573 NORTH AMERICAN SAFETY INC HIVIS SAFETY SWEATSHIRTS 222.40 01/26/2016 189574 NORTH CENTRAL LABORATORIES AMMONIA ISA BUFF 196.32 01/26/2016 189575 NORTHERN BUSINESS PRODUCTS BOOK APPT, PEN 422.27 01/26/2016 189576 NORTHERN STATES SUPPLY INC BACKING PAD PFER 243.32 01/26/2016 189577 NU-TELECOM JAN SERVICES 77.58 01/26/2016 189578 NUSS TRUCK & EQUIPMENT ROLLER 2,946.57 01/26/2016 189579 OFFICE DEPOT PEN PROFILE 43.96 01/26/2016 189580 OLD DOMINION BRUSH PINTLE EYE ASSY 904.84 01/26/2016 189581 OPG-3, INC LF AVANTE SERVER FOR MS SQL, WEB 6,256.00 01/26/2016 189582 PAUSTIS WINE COMPANY JAN PURCH 3,156.92 01/26/2016 189583 PHILLIPS WINE & SPIRITS JAN PURCH 46,519.48 01/26/2016 189584 PLAISTED COMPANIES HUMUS PEAT 8,868.75 01/26/2016 189585 PLUNKETTS PEST CONTROL ANNUAL 2016 1,353.56 01/26/2016 189586 POSTMASTER SR NEWSLETTER POSTAGE FEB 147.00 01/26/2016 189587 QUADE ELECTRIC MICRO SWITCHES 67.00 01/26/2016 189588 QUILL CORP MULTIFOLD TWL 134.95 01/26/2016 189589 R & R EXCAVATING L1P14-01 #12 FINAL 66,733.84 01/26/2016 189590 REFLECTIVE APPAREL FACTORY INC ANSI 3 WATER SEASON JACKET 851.30 01/26/2016 189591 REGION VI CHIEFS ASSC 2016 DUES 40.00 01/26/2016 189592 REID, ANDY MN NURSERY & LANDSCAPE SHOW 133.36 01/26/2016 189593 SCHIMMEL CONSTRUCTION LLC RENTAL REHAB- GASSER 815-817 MAIN ST S 39,110.00 01/26/2016 189594 SERVOCAL INSTRUMENTS INC FLOW TEST SLUDGE FLOW METERS 400.00 01/26/2016 189595 SHOPKO STORES OPERATING CO, LLC TOTE, WHEELED LATCH 28.98 01/26/2016 189596 SHRED-IT USA INC ON SITE SHRED 49.45 01/26/2016 189597 SOUTHERN WINE & SPIRITS OF MN JAN PURCH 26,514.80 01/26/2016 189598 SOUTHWEST INITIATIVE FOUNDATION SWIF 2016 INVESTMENT 5,000.00 01/26/2016 189599 SPARTAN STAFFING WK ENDING 01/03/16 2,712.59 01/26/2016 189600 SPRUNG SERVICES MINN ALL LIC BOILER EXAM PREP-J. LIESTM 245.00 01/26/2016 189601 STANDARD PRINTING BC DIMLER PREPRINT 35.00 01/26/2016 189602 STAPLES ADVANTAGE GEL MOUSE PAD- A. REID 326.94 01/26/2016 189603 TEK MECHANICAL KIWANIS SAFETY GUARD ON FURNACE 40.00 01/26/2016 189604 THE HARTFORD 2016 INSURANCE - SOLAR ARRAY 5,631.00 01/26/2016 189605 TITAN MACHINERY TESTTRANS SHIFTING 5,117.74 01/26/2016 189606 TOWMASTER INC. FALLS LOOP 345.20 01/26/2016 189607 TRI COUNTY WATER WATER DEL 49.50 01/26/2016 189608 TWO WAY COMMUNICATIONS INC SWEEP DEPT #658, MICROPHONE 52.50 01/26/2016 189609 UNITED FARMERS COOP DYED FUEL #2 8,773.92 01/26/2016 189610 UNUM LIFE INSURANCE CO OF AMERICA LIFE & LTD INSURANCE FOR FEB 2,069.34 01/26/2016 189611 VERIZON WIRELESS DEC 3-JAN 02 38.22 01/26/2016 189612 VIKING BEER JAN PURCH 16,325.95 01/26/2016 189613 VIKING SIGN & GRAPHICS INC POLYMETAL BUILDING SIGNS WITH LOGOS 640.00 01/26/2016 189614 VINOCOPIA INC JAN PURCH 4,261.00 01/26/2016 189615 VIVID IMAGE FINAL PAYMENT WEBSITE BUILD PROJECT 2,720.00 01/26/2016 189616 WASTE MANAGEMENT OF WI-MN SERVICE 12/16-12/31/15 5,302.79 01/26/2016 189617 WELCOME NEIGHBOR NEW RESIDENT VISITS JAN 60.00 01/26/2016 189618 WELLS FARGO MISC PURCHASES 7,339.92 01/26/2016 189619 WENDLANDT TREE SERVICE INC. 40"X48" 4 WAY PALLET #2 840.00 01/26/2016 189620 WEST CENTRAL SANITATION INC. DECEMBER REFUSE SERVICE 45,042.40 01/26/2016 189621 WINE COMPANY, THE JAN PURCH 5,150.30 01/26/2016 189622 WM MUELLER & SONS SIZE A BLACKTOP 406.00 GRAND TOTAL I I 1 958,181.06 HUTCHINSON CITY COUNCIL ty?f a Request for Board Action Resolution 14521; Amending Resolution 14476 Special Assessment Certification to Agenda Item: McLeod County Department: Finance LICENSE SECTION Meeting Date: 1(26/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUNDiEXPLANATION OF AGENDA ITEM. Attached is a revised listing of assessments to be certified to McLeod County for collection with the 2016 taxes payable by property owners. The original list that council approved on October 27, 2015 has been amended to include the cost to remove a tree at 560 Franklin Avenue. The tree was removed in early November and through an agreement with the City, the homeowner has decided to reimburse the City over a two year period through the county assessment process. This resolution is necessary to allow Finance to certify to the County, 50% of the tree removal cost, plus interest, for collection in 2016. BOARD ACTION REQUESTED: Approve resolution #14521 to amend the Special Assessments certified to McLeod County for collection in 2016. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source:. N/A Remaining Cost: $ 0.00 Funding Source: NIA RESOLUTION NO. 14521 RESOLUTION AMENDING RESOLUTION NO. 14476 RESOLUTION FOR CERTIFICATION OF SPECIAL ASSESSMENTS FROM THE CITY OF HUTCHINSON TO MCLEOD COUNTY AUDITOR WA2015 & TR2015 WHEREAS, the following embraces all unpaid water, sewer, weed cutting, snow removal and tree removal bills to be assessed and levied upon the properties listed herein by the City Council of Hutchinson MN under Minnesota Statutes, Chapter 429. WHEREAS, the assessment is to be payable as provided in the following list and is to be extended on the proper tax lists of the county each year as required under Minnesota Statute 429.061. WHEREAS, A copy of this Resolution shall be provided to the McLeod County Auditor. IT IS HEREBY RESOLVED that the following unpaid water, sewer, weed cutting, snow removal and tree removal bills shall be certified to the McLeod County Auditor for collection with 2016 taxes on the parcels and at the term and interest rates indicated on the following listing. City Property ID Address Amount County PID # Term Interest Rate 31-116-29-12-0010 560 FRANKLIN ST SW $1,553.25 23-143-0110 2 Years 3.34% 31-117-29-14-0310 126 FRANKLIN ST NW $681.71 23-056-2880 1 Year 0.00% 06-116-29-04-0220 130 GROVE ST SW $673.14 23-050-0910 1 Year 0.00% 06-116-29-14-0332 902 HASSAN ST SE $359.83 23-154-0490 1 Year 0.00% 06-116-29-15-0370 965 HASSAN ST SE $630.63 23-154-0100 1 Year 0.00% 06-116-29-15-0370 965 HASSAN ST SE $121.89 23-154-0100 1 Year 0.00% 06-116-29-03-0080 25 JEFFERSON ST SE $714.51 23-050-0380 1 Year 0.00% 06-116-29-03-0980 234 JEFFERSON ST SE $26.21 23-050-2080 1 Year 0.00% 06-116-29-15-0280 982 JEFFERSON ST SE $365.09 23-154-0010 1 Year 0.00% 06-116-29-11-0940 606 MAIN ST S $678.32 23-145-0310 1 Year 0.00% 07-116-29-10-0180 1339 SHERWOOD ST SE $258.76 23-445-0290 1 Year 0.00% 01-116-30-08-0340 535 4TH AVE SW $147.83 23-112-0920 1 Year 0.00% 01-116-30-08-0340 535 4TH AVE SW $84.65 23-112-0920 1 Year 0.00% 01-116-30-01-0180 625 HARMONY LN SW $17.81 23-112-0090 1 Year 0.00% 01-116-30-16-0300 964 HWY 15 S $367.72 23-164-0040 1 Year 0.00% 02-116-30-09-0090 535 LAKEVIEW LN SW $186.29 23-352-0060 1 Year 0.00% 01-116-30-07-0560 966 LEWIS AVE SW $64.51 23-172-0070 1 Year 0.00% 01-116-30-09-0020 564 LYNN RD SW $233.61 23-112-1630 1 Year 0.00% 10-116-30-01-1130 1130 PRAIRIE VIEW DR SW $31.21 23-435-0190 1 Year 0.00% 10-116-30-01-1140 1140 PRAIRIE VIEW DR SW $31.07 23-435-0200 1 Year 0.00% 10-116-30-01-1090 1840 SCENIC HEIGHTS CT SW $192.89 23-435-0150 1 Year 0.00% 01-116-30-05-0440 317 STONEY POINT RD SW $308.72 23-336-0590 1 Year 0.00% 31-117-29-09-0640 215 5TH AVE NE $17.69 23-056-0290 1 Year 0.00% 31-117-29-16-0010 296 5TH AVE NE $120.02 23-056-1780 1 Year 0.00% 31-117-29-11-0080 25 5TH AVE NW $23.60 23-065-0080 1 Year 0.00% 36-117-30-07-1150 938 7TH AVE NW $325.33 23-442-0230 1 Year 0.00% 36-117-30-07-1150 938 7TH AVE NW $75.02 23-442-0230 1 Year 0.00% 06-116-29-07-0720 542 ADAMS ST SE $52.82 23-050-4940 1 Year 0.00% 06-116-29-10-0240 561 ADAMS ST SE $19.53 23-139-0220 1 Year 0.00% City Property ID Address Amount County PID # Term Interest Rate 31-117-29-09-0020 617 BLUFF ST NE $64.51 23-096-0020 1 Year 0.00% 36-117-30-11-0330 485 CALIFORNIA ST NW $137.77 23-310-0180 1 Year 0.00% 36-117-30-11-0200 486 CALIFORNIA ST NW $64.51 23-310-0110 1 Year 0.00% 36-117-30-06-0150 700 CALIFORNIA ST NW $256.25 23-300-0200 1 Year 0.00% 36-117-30-06-0310 791 CALIFORNIA ST NW $354.50 23-300-0250 1 Year 0.00% 35-117-30-16-0370 415 CAMPBELL LN NW $78.04 23-267-0080 1 Year 0.00% 36-117-30-07-1060 934 CAROLINA PKWY NW $61.11 23-442-0140 1 Year 0.00% 06-116-29-02-0450 206 ERIE ST SE $274.38 23-050-1770 1 Year 0.00% 06-116-29-07-0470 446 ERIE ST SE $34.76 23-050-3590 1 Year 0.00% 36-117-30-13-0260 1285 HWY 7 W $350.76 23-036-1400 1 Year 0.00% 31-117-29-01-0011 1105 MAPLE ST NE $327.63 23-238-0020 1 Year 0.00% 31-117-29-02-0170 126 N HIGH DR NE $477.46 23-106-0170 1 Year 0.00% 31-117-29-02-0170 126 N HIGH DR NE $35.61 23-106-0170 1 Year 0.00% 31-117-29-01-0040 240 N HIGH DR NE $18.15 23-238-0025 1 Year 0.00% 36-117-30-02-0270 900 N HIGH DR NW $2025.56 23-309-0030 1 Year 0.00% 36-117-30-13-0070 1239 ROLLING OAKS LN NW $221.11 23-275-0070 1 Year 0.00% 36-117-30-09-0460 710 TEXAS AVE NW $201.59 23-453-0450 1 Year 0.00% 31-117-29-12-0370 455 WATER ST NW $64.51 23-056-1030 1 Year 0.00% 31-117-29-12-0360 465 WATER ST NW $214.51 23-056-0990 1 Year 0.00% Adopted by the Hutchinson City Council this 26th day of January 2016. Gary Forcier, Mayor Matt Jaunich, City Administrator COMPILED BY: J JUERGENSEN ASSESSMENT ROLL NO. TR2015 TREE REMOVAL ADOPTED: 01/26/2016 COMPUTED BY: P VANDER VEEN WATER FUND: 601 CHECKED BY: P VANDER VEEN SEWER FUND: 602 NUMBER OF YEARS 2 REFUSE 603 INTEREST RATE: 3.34% TORM 652 Q i CITY PID NO. COUNTY PIDGRASS/ NO PROPERTY ADDRESS OWNER NAME OWNER ADDRESS UTILITY BILLING WEED MOWING SNOW REMOVAL TREE REMOVAL MISC TOTAL ASSESSMENT 1 31 116 2912 0010 23 1430110 460 Franklin St SW lay & Nancy Nackerud 560 Franklin St SW Hutchinson MN 55350 $1,553.25 51,553.25 TOTAL ASSESSMENT ROLL NO. TR2015 0.00 0.00 0.00 1,553.25 0.00 $3,553.25 G. WSSESSMENT ROLLSW OLLS\2015\TR2015\C-21ASSESSMENT ROLL TR2015 xlu - Page i of 1 COMPILED BY: JIUERGENSEN COMPUTED BY: PVANDER VEEN CHECKED BY: P VANDER VEEN NUMBER OF YEARS INTEREST RATE: 1 0.00% ASSESSMENT ROLL NO. WA2015 UTILITY BILLING ADOPTED: 01/26/2016 WATER FUND: 601 SEWER FUND: 602 REFUSE 603 STORM 65 a z CITY PID NO. COUNTY PID NO PROPERTY ADDRESS OWNER NAME OWNER ADDRESS UTILITY BILLING GRASS/ SNOW TOTAL WEED REMOVAL TREE REMOVAL MISC ASSESSMENT MOWING 1 31 117 29 14 0310 23 056 2880 126 Franklin St NW Applegate Properties LLC 3480 Kings Point Rd Minnetrista MN 55331 $681.71 $681.71 2 06 116 29 04 0220 23 050 0910 130 Grove St SW Wells Fargo Bank NA ATTN: Foreclosure Dept MACX7801013 3476 Stateview Blvd Fort Mills SC 29715 $673.14 $673.14 3 06116 2914 0332 231540490 902 Hassan St SE Federal National Mortgage Assn 14221 Dallas Pkwy Ste 1000 P O Box 650043 Dallas TX 75265 $359.83 1 $359.83 4 06 116 2915 0370 23154 0100 965 Hassan St SE Lisa Goble 965 Hassan St SE Hutchinson MN 55350 $752.521 $752.52 5 06 116 29 03 0080 23 050 0380 25 Jefferson st SE Annette Dennum P O Box 327 Brownton MN 55312. $714.51 _ $714.51 6 06 116 29 03 0980 23 050 2080 234 Jefferson StSE Katherine Kuhlmey 234 Jefferson St SE Hutchinson MN 55350 $26.21 $26.21 7 06 116 29 15 0280 23 154 0010 982 Jefferson St SE Curtis & Tressa Hughes 982 Jefferson st SE Hutchinson MN 55350 $365.09 $365.09 8 06 116 29 110940 23 145 0310 606 Main St 5 Federal National Mortgage Assn 14221 Dallas Pkwy Ste 1000 P O Box 650043 Dallas TX 75265 $678.32 $678.32 9 07 116 29 10 0180 23 4450290 1339 Sherwood St SE Christopher Bick 1339 Sherwood St SE Hutchinson MN 55350 $258.76 $258.76 10 01116 30 08 0340 231120920 5354th Ave SW 1PMorgan Chase Bank Natl Assn 3415 Vision Dr Columbus OH 43219 $232.48 $232.48 11 01 116 30 010180 23112 0090 625 Harmony Ln SW Joshua J Dostal 920 Golf Course Rd NW Hutchinson MN 55350 $17.81 $17.81 12 01116 30 16 0300 23 164_0040 964 Hwy 15 5 Retail Partners Hutchinson LLC c/o Retail Partners Dev LLC 5608 Stanford CT Nashville TN 37215 $367.72 1 $367.72 13 02 116 30 09 0090 23 352 0060 535 Lakeview Ln SW Jerred L Stacey 535 Lakeview Ln SW Hutchinson MN 55350 $186.29 $186.29 14 01 116 30 07 0560 23 172 0070 966 Lewis Ave SW Federal National Mortgage Assn c/o Seterus 14523 Millikan Way SW, Ste 200 Beaverton OR 97005 $64.51 $64.51 0111630 09 0020 231121630 564 Lynn Rd SW Julie M Otto Schuettpelz 5100 Vega Ave New Germany MN 55336 $233.61 $233.61 1011630011130 234350190 1130 Prairie View Or SW Gustav C Wurdell 20455248th Cir Hutchinson MN 55350 $31.21 $31.21 10 116 30 011140 234350200 1140 Prairie View Or SW Gustav C Wurdell 20455 248th Cir Hutchinson MN 55350 $31.07 $31.07 10 116 30011090 234350150 1840 Scenic Heights Ct SW Francisco Varelas & Claudia Reyna 1840 Scenic Heights Ct SW Hutchinson MN 55350 $192.89 $192.89 PIS 01116 30 05 0440 233360590 317 Stoney Point Rd SW Thomas & &Yvette Fischer 317 Stoney Point Rd SW Hutchinson MN 55350 $308.72 $308.72 31117 29 09 0640 230560290 215 5th Ave NE John H Quade 215 5th Ave NE Hutchinson MN 55350 $17.69 $17.69 31117 2916 0010 230561780 470 High St NE Mach 1 Properties LLC P O Box 652 Hutchinson MN 55350 $120.02 $120.02 29 110080 23 065 0080 25 5th Ave NW Daniel Houk 25 5th Ave NW Hutchinson MN 55350 $23.60 $23.60 23 36117 30 07 1150 23 442 0230 938 7th Ave NW Federal National Mortgage Assn 14221 Dallas Pkwy Ste 1000 P 0 Box 650043 Dallas TX 75254 $400.35 $400.35 24 06 116 29 07 0720 23 050 4940 542 Adams St SE Elena Volkov 743 Grove St SW Hutchinson MN 55350 $52.82 $52.82 25 06 116 29 10 0240 23 139 0220 561 Adams St SE Federal National Mortgage Assn c/o Bank of America 5401 N Beach St Mailstop 7X2-977-01-01 Fort Worth TX 76137 $19.53. $19.53 26 31117 29 09 0020 23 096 0020 617 Bluff St NE Kyle S & Riana L Klaustermeier 206 1st Ave S Brownton MN 553121 $64.51 $64.51 27 36 117 30 110330 23 310 0180 586 California St NW Maureen E Norem 18492 Walden Ave Hutchinson MN 553501 $137.77 $137.77 28 36 117 30 110200 233100110 486 California St NW Vance E Woller 486 California St NW Hutchinson MN 553501 $64.51 $64.51 29 36 117 30 06 0150 23 300 0200 700 California St NW MN Housing Finance Agency 10405 6th Ave N, Ste 320 Plymouth MN 55441 $256.25 $256.25 30 36 117 30 06 0310 233000250 791 California Sl NW Maria Elena Rojas de Barragan 2757 Oak Ave Slayton MN 56172 $54.50 $300.001 $354.50 31 35 117 30 16 0370 23 267 0080 415 Campbell Ln NW Gregory 1 Kokesch 415 Campbell Ln NW P O Box 637 Hutchinson MN 55350 $78.04 $78.04 32 36117 30 071060 23 442 0140 934 Carolina Pkwy NW Nathan B Smith & Katie R McDonell 934 Carolina Pkwy NW Hutchinson MN 55350 $61.11 $61.11 33 06 116 29 02 0450 23 050 1770 206 Erie St SE Lake Area Bank 1400 Hwy 96 East White Bear Lake MN 55110 $274.38 $274.38 34106 116 29 07 0470 23 050 3590 446 Erie St SE US Bank National Assn c/o America's SVC MAC#X7801013 3476 Stateview, Blvd MAC#X7801-013 Fort Mill SC 29715 $34.76 534.76 230361400 1285 Hwy 7W Quades Investments LLC 1162 Hwy 7 East Hutchinson MN 55350 $350.76 $350.76 31117 29 010011 232380020 1105 Maple St NE Robert A & Dawn E Carnicorm 1105 Maple St NE Hutchinson MN 55350 $327.63 $327.63 31117 29 02 0170 231060170 126 North High Dr NE Nationstar Mortgage LLC 350 Highland Dr Lewisville TX 75067 $513.07 $513.07 r353611730130260 3111729010040 232380025 240 North High Dr NE Charles Frank Davis 240 North High Or NE Hutchinson MN 55350 $18.15 $18.15 36 117 30 02 0270 233090030 900 North High Dr NW North Hutch LLC c/o Scott Bradford 16 Washington Ave W, Ste 102 Hutchinson MN 55350 $2,025.56 $2,025.56 36 117 3013 0070 232750070 1239 Rolling Oaks Ln NW Charles Roberts 1239 Rolling Oaks Ln NW Hutchinson MN 55350 $221.11 $221.11 3611730090460 234530450 710 Texas Ave NW jAaron K Briesemeister 1710 Texas Ave NW lHutchinson MN 55350 $201.59 $201.59 42 31117 29 12 0370 230561030 455 Water St NW Phyllis Berde 44 Quality AveS Lakeland MN 55043 $64.51 Alternate Taxpayer: Sam Ulland, 108- 907, Winsted MN 55295 564.51 GV SESSMENTROLLSVtOLLS\2015\WA2015\C-23-ASSESSMENTROLL WA2015.xim-Pagel d2 COMPILED BY: J JUERGENSEN ASSESSMENT ROLL NO. WA2015 UTILITY BILLING ADOPTED: 01/26/2016 COMPUTED BY: P VANDER VEEN WATER FUND: 601 CHECKED BY: P VANDER VEEN SEWER FUND: 602 NUMBER OF YEARS 1 REFUSE 603 INTEREST RATE: 0.00% ST RM 65 GRASS/ a z PID NO. COUNTY PID PROPERTY ADDRESS OWNER NAME OWNER ADDRESS UTILITY WEED SNOW TREE REMOVAL MISC TOTAL CITY NO BILLING REMOVAL ASSESSMENT MOWING Alternate Taxpayer: Sam Ulland, P O Box 907, Winsted MN 4313111/ 2912 0360 123 0560990 1465 Water St NW Beverly E Scheurer 4436 Washington Blvd Madison Lake MN 56063 $214.51 55295 $214.51 TOTAL ASSESSMENT ROLL NO, WA2015 11,773.13 $300.00 $0.00 $0.00. 0.00 $12,073.13 G WSSESSMENT ROLLSIROLLS12015\WA2015\C-23-ASSESSMENT ROLL WA2015.1. - Page 2 of 2 AGREEMENT I (we), owner(s) of real property at this address:1/111UG' e °l Hutchinson, MN 55350, hereby petition that improvements be made by identified work oil tree(s) on my (our) property determined by the City to be hazardous and/or infected/infested. And, pursuant to Minnesota Statutes, Chapter 429, that the City of Hutchinson shall assess the entire cost of the improvement against my(our) pruperty described and hereby a gree to pay the entire cost as apportioned by the city. I (we) agree that the City of Hutchinson will secure a minimum of two price quotations for identified tree work from contractors who derive the majority of their .income from arboricultural activities. I (we) further agree that the City of Hutchinson will utilize the lowest of the prices received whenever practicable, but may utilize the contractor that is most able to perform the work in a timely manner. I (we) agree the identified tree wo rk will be done by the contractor(s), and I (we) authorize entry onto my (our) property for the City's contractor to complete the work in a workmanlike manner. I (we) agree the costs of the tree work will be paid initially by the City of Hutchinson. I (we) further agree that after the City of Hutchinson has incurred the cost of tree work, that cost, plus applicable administrative fees, will be; 1) At my (our) option as indicated, I (we) will be billed directly once the work is completed, at which time 1 (we) agree that I (eve) shall make full payment within 30 days. I (we) further agree that if the billing is not paid on or before the date due, a finance charge of 1'/z%a (18% per annum) will be added to any unpaid balance and that any unpaid balance at October 31 of any year will be assessed to my (our) property taxes. I (we) further agree that if assessed, interest rates shall apply to any unpaid balances, consistent with other assessments made by the City during that year. I (we) — choose / do not choose terms of the agreement identified in option 1. 2) 1(we) authorize the City to assess 100 percent (100%) of the cost of the tree work, including applicable administrative fees to my (our) property. I (we) agree to pay said costs, as may be determined by the Council of the City to be a fair apportionment of the costs of the tree work. I (we) agree that said assessments shall be assessed over a period of 2 years. I (we) furtheragree that the estimated assessment may be exceeded if the increases are a result of specific requests I (we) make or are otherwise approved by me (us) in a subsequent and separate written agreement. 1 (we) further agree that interest rates shall apply to any unpaid balances, consistent with other assessments made by the City during that year. I (we) expressly waive rights to objection and to any irregularity with regard to the assessments and any claim that the amount that is levied against my (our) property is excessive, together with all rights to appeal in the courts. 1 (we) E'` choose J doAot choose terms of the agreement identified in option 2. Property Owner(s) Description of Property CHECK REGISTER-B FOR CITY OF HUTCHINSON CHECK DATE FROM 01/07/2016 - 01/26/2016 Check Date Check ------------------8--4-------------- ------------- --8--4-------- 01/26/2016 189480 Vendor Name -------------------------------------------------------------- CROW RIVER SIGNS Description Amount -----------------------I NDO--------------------------------------------------65.0 -- NEW HOURS ON WINDOW FOR DMV 65.00 GRAND TOTAL 1 65.00 To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 01/01/16 Re: Liquor Hutch End of Year Sales January — December 2015 2014 2015 Change Year to Date Sales: $5,612,722 $5,850,729 4.3% increase Liquor $1,893,387 $1,959,123 3.5016 increase Beer $ 2,709,276 $ 2,844,071 5.0016 increase Wine $ 903,564 $ 937,031 3.7016 increase Year to Date Gross Profit Dollars: $1,435,719 $1,462,779 1.9% increase Year to Date Customer Count: 227,969 234,593 2.9% increase Average Sale per Customer: $24.62 $24.94 $0.32 increase Gross Profit Percentage: 25.58% 25.07% .51 % decrease 2015 Budget Comparisons: Budget Actual Difference Sales $5,695,000 $5,850,729 +$155,729 Gross Profits $1,423,929 $1,462,779 +$38,850 Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data. Snowlice Prioritization This is a very brief summary of the priorities relating to the City's snow and ice responses. Snow Removal Operations Two things you can do with snow: Move it out of the way Let it melt We feel like snow removal isn't rocket science, because there's really only two things you can do with snow. You can move it out of your way or you can let it melt. Moving it out of the way is the most common and effective method. Obviously, weather helps the most when it comes to melting snow, but chemicals are also used to help in the melting process. The focus of the snow/ice control industry in the last 15 years has decidedly been focused on using chemicals to help melt snow and ice. With costs of chemicals rising dramatically, we have shifted our focus back to mechanical means of snow removal. We have been working to reduce chemical use over the last few years in an effort both to contain costs and to mitigate environmental impacts of using chemicals. Getting snowmelt water off of the street as soon as possible is one way to preserve pavements. Later in the season we work to open up curb lines and expose storm drains as soon as possible. Pa Snow Emergency • EMERGENCY During a snow emergency, no parking is allowed on streets and alleyways between midnight and 7:00 a.m. Some areas of the City have signed parking restrictions that remain in effect during a snow emergency. During a snow emergency, police officers are authorized to have motor vehicles removed at the owner's expense. Usually called after accumulations 4" of snow or more. Not many snow emergencies in the last few years, due to relatively small accumulations, or because timing of snow has allowed plowing before accumulations of 4". Snow Emergencies are usually declared before noon, but may be called as late as 4:00 p.m. Snow emergencies, when called, are in effect from midnight to 7:00 a.m. the following day. During this time, vehicles that are parked in violation may be removed at the owner's expense. The City notifies various media outlets to let them know a snow emergency has been called and the City updates a telephone message line that people can call anytime. The number is 234-5699. There is also a service that allows residents to sign up to receive text, telephone and/or email messages that a snow emergency has been declared. Residents can go to the City's website to sign up for the service. Snow emergencies are reserved for significant snow events and are generally not called until 4" of snow has accumulated or there are significant icing or drifting conditions requiring snow removal/ice control efforts.. 3 Purpose of Snow Removal City's goal is to provide reasonable service that allows travel: Emergency Commercial_1 Personal The purpose of providing snow removal and ice control services is to facilitate traffic. Emergency traffic is a life -safety issue, commercial traffic is an economic issue, and personal travel is a quality of life issue. All three are important and our response is crafted to address all three priorities. II Initiating operations 41�10 4a Weather monitoring Mn/DOT RWIS Mn/DOT Aeronautics weather information • Websites (NOAA, AccuWeather, etc.) Television, radio and other media Look out the window O City staff use a variety of tools to monitor weather conditions. Mn/DOT's weather tools seem to be the most reliable at predicting the timing of snowfalls. We use other media to `check' what we're seeing on Mn/DOT's sites. With all of these high-tech tools, the most reliable system remains just getting up early in the morning and looking out the window. Once a plan for the response has been made, personnel are notified. Whenever possible, operations are planned to avoid overtime situations. After staff has been notified, the Police Department is notified of the coming operations. 61 Initiating Operations 1112 1 z =� ' TIMING — it's all about timing. 9 38 4 Streets 7 6 Public facilities Options for Initial Operations Sanding operations only Snowplowing operations (without snow removal downtown) Snowplowing and concurrent Snow Removal operations It's all about the timing. Street operations are timed to coincide with the forecasted snow activity. The schedule of use at public facilities dictates the schedule for cleaning them. Each storm is different, so each storm requires its own timing considerations. Operation are pushed back so we can plow as much of the forecasted accumulation as possible, while still allowing for free flow of traffic. Sometimes, depending upon the length of the storm and accumulation, that means we respond to the same storm twice. There are 3 options for deploying staff and equipment. There are not enough employees to allow for split crews, so we only get one shot at it. The first option is to deploy sanding trucks. We have six trucks capable of sanding, but usually only deploy 4 or 5 of them for sanding. These operations take about 2-6 hours, depending upon weather conditions. The second option is to initiate snowplowing operations without removing snow downtown. This option is generally used when the timing of the snowfall does not allow concurrent snow removal, or in situations when we have lighter snowfalls predicted back-to-back. These operations generally take 6-9 hours, depending upon weather conditions. In very severe weather, when plowing during a storm is necessary, operations can take over 12 hours. For safety reasons, operators are generally not asked to work more than 14 hours without 9 hours of rest before being called in again. Because of the number of staff available, we cannot split shifts. Instead, we rely on forecasts to time operations so we get most of the snow that is predicted to fall, then follow up the next day to clean everything up. Whenever snowfalls occur during times when full operations are feasible, both snowplowing and snow removal can take place at the same time. This was fairly common in past years, but in recent years has been pretty rare. In order to do concurrent snow removal, the snow must stop accumulating before 9:00 p.m., in order to provide the time necessary to address sidewalk snow removal, preparatory plowing, and snow removal hauling operations. These operations take 6-9 hours, depending upon weather conditions. When it is necessary to return downtown the day following a full snowplowing, operations usually take 4-6 hours, depending upon accumulations. Following the initial snowplowing operation, or during lighter snowfalls, a judgment is made about whether all of the staff assigned to snow removal are needed. 361 Priority p of operations Trlorit #1) Priority routes & central business district (where no boulevard storage exists) #2) Other business districts, truck routes & the airport #3) Through streets & specifically identified public properties #4) Cul-de-sacs, dead-end streets & alleys #5) Specifically identified sidewalks, trails & walkways Last) Other public properties & maintenance Priority of operations is laid out to effectively meet the objectives of providing emergency, commercial and personal travel. A system of priority routes has been established to ensure that all properties in the City are about only 4 or 5 blocks from a priority route. Obviously these are the busiest roadways in the City, for example: School Rd NW, 61h/McLeod Ave NE, Dale St SW, Century Ave SE. Whenever possible, and snow accumulations and timing allow, we remove snow from downtown concurrently with other snow removal/ice control operations. More often than not, however, downtown snow removal stretches over two days because of timing issues. If snowfall continues past 9:00 p.m., it is not feasible to remove snow downtown and do other snow operations at the same time. In order to do downtown snow removal, sidewalk work needs to begin between 9:00 p.m. and 10:00 p.m., then work on streets, alleys and parking lots begins at 1:00 a.m., which is followed up by the snow blower and snow hauling trucks at around 2:30 a.m.. Business districts, commercial, industrial and institutional areas, truck routes and the airport are the second level of priority. In most cases, routes are designed so the roadways are at least passable to these areas of high activity in the community. The next priority level is for through streets and identified public properties to be addressed. Once these are addressed, the focus continues to dead-end streets and alleys. Specifically identified sidewalks, trails and walkways are then addressed in priority order and finally, public properties and maintenance activities to prepare for the next snowfall are addressed. VA Follow-up Operations Sidewalks/trails/walkways Public facilities Bridge decks Fire hydrants Bus stops Other D While there is some sidewalk work is done concurrently with the rest of the snow removal operations, a significant portion of the snow removal on sidewalks, trails & walkways takes place once the initial priority list is addressed. Operators complete the sidewalks/trails maintained by the City using a 4 -tiered priority system. Generally, tier 1 priority sidewalks are done concurrently with operations, and sometimes tier 2 priority sidewalks can be done in the same work period. Tier 3 and 4 priority sidewalks are usually done in subsequent work periods. It is important to note that if it snows again before all the sidewalks can be done, the priority for work kicks back up to the tier 1 sidewalks. The City also does a sidewalk inspection after snowfall ends and takes complaint calls to determine if there any private walks that need to be maintained. If so, those property owners are notified. If the sidewalks aren't cleared in a timely manner, a contractor removes snow and the property owner is billed for the service. In work periods following primary operations, staff also puts the finishing touches on any public facilities and, if necessary, removes snow from bridge decks. The Fire Department does a good job reminding residents to clean out their neighborhood fire hydrants. In the past, when we have a lot of snow accumulation, we have coordinated use of the county's Sentenced -to -Serve program to help clean out hydrants. In some cases, we can send our own equipment to clean around key fire hydrants. Also, as time permits, we also will clean snow away from school bus stops in various neighborhoods. We also tackle a whole host of other tasks once we are finished, including equipment cleaning and maintenance, managing snow disposal sites, touching up slippery intersections and grades, and responding to various requests E: for service. Sidewalks & trails Current inventory: 41.6 miles; 36.1 acres City -maintained: 20.4 miles (49%); 21.1 acres (58%) Privately -maintained: 21.2 miles (51 %); 15.0 acres (42%) According to City Code, it is the responsibility of the adjacent property owner, using due diligence, to keep sidewalks, trails and walkways clear for pedestrian travel. There are certain sidewalks, trails, and walkways, identified by the City, which may receive some snow removal services from City staff and equipment. These services are provided at the City's discretion, on a priority basis, and do not relieve property owners of their responsibilities. Snow remaining on sidewalks 24 hours after snow has stopped falling, including snow that was plowed from public streets onto the sidewalk, is considered a public nuisance. Property owners may be notified that their property is in violation. Beginning 12 hours after notification, City crews may cause sidewalks, trails, and walkways to be cleaned and bill adjacent property owners for that service. Unpaid bills and an administrative fee are certified to the following years' property taxes for collection. The City's current inventory of sidewalks & trails is 41.6 miles, covering 36.1 acres. The City maintains 49% of the length and 58% of the area, while private property owners are responsible for 51% of the length and 42% of the area. X Sidewalk/Trail Priority System City 1 —done concurrently with initial plowing School 1 — done concurrently with initial plowing City 2 — When possible, done with initial work, but may move to subsequent work period. City 3 —done in subsequent work period. City 4 —specific sidewalks/trails that generally require more work to maintain, done in subsequent work period. When the City staff specifically identify sidewalk/trail routes to receive services, the routes are assigned to a priority category. The top priority goes to sidewalks/trails in the downtown business districts where there is no snow storage in the boulevard and to sidewalks serving schools. The second priority goes to sidewalks/trails in business districts outside of downtown and to areas of significant use within the City. The third priority goes to remaining outlying sidewalks/trails, and the fourth to those trails/sidewalks that usually require more work to maintain due to their location, geometrics, and the amount of snow accumulation from drifting that is generally found on them. M a mm i& Q O Q J�NovoRsinvd 3S3AIRG3iV P 3N 3nla❑NaVd 3N is NV9I7oM ❑Nb'lH'JIH 1SV3 o � S 319x19 1NVR9 10 O SE 3N 3A18❑ 83T M ~ S 5 3S Vi ,R RRS°N 3N ❑vox 1S3a0llIH w Q a' SNp �Jb,� % O NN VS sb' J /y 3S iS NOanH O m N133HStn NlHM yy�Sd 5� ' u� G 3N 1S �� 3S iS 31 a3 10 33nads1. SpN w 3N 1S 31dVW 7 dSJ I w N i i < 3N 1S z HSV w O W 3N 1S W13> d S lOSO �© ��w / w HP�� N O Ntl N S� ya° ❑OOMa3HS p G � O N�3S G I ® , w 3f ? y �ilN JORGENSON N RQ. 5F, _ w s 3N 1S ti pb C F O®E�y�C�O�6. S o O U t 3 3NV1 AAI �QO wO Q N5l 'H'1 § 1S NIVW ➢ U10 3S 1S 3S z 15 SAM o ER ST NW _ r A MN 1 NtlISInOI J MN 10 Al > z K MN x10 Al Z w ¢ G S ]INS < i MN ❑VOa IOOHOS J E UDTKE z w � MN G W N Z MN 15 VINa031IV MN lan00 R0 w VASVIV iOO �pNE NW M S NOZI U z MN ❑VOa IOOHOS g > ¢ z Y ¢ MN 10 z oQ M31A 3100 i < i92 U l MN 150 Otla Ol00 z od w � ¢ z K K MN ❑VOa 30❑Ia A❑VHS O U ° dib MN 1S 1nO1103NN0 L J N 3NVI 113OdAV9 Qo a �c ❑ao3atlas Oao3Ovae o 0 Cm a � o, —.�N319 w Q � Q 3S 3AIaO — — S iS WOR _ � w — MN is MS 9 w O ¢ w 3S is 7V3aiNON 3A Oa9 S iS 3A Oa9 _ ` OR 391Aa SL Hi MS ❑ 1 Q w < aO OSNVH MS is G z Q lz r 077 07 o u2 zS 3N w MS < 1S TTIaa3N MS is ¢ NH w G K m O G MS V1 w w w i lz A3 SII w_ MS iS O H9anH9 Q c 9Ntll w K o HSI 1S3M G 0 w DRIVES z ST SW MS is 13NaVW w G O < O MS is MS o MS iS a3 ISA 1 Jp� 13SNis o P M��n w S 1 N9A31 w� °o �m M x19 r Hyo z w o MS S H113N J m MS is AIZ DRIVE SW h > z 'siS MS is a3N9V F ww ¢ 53AIa0 S3 VH9 w w MS ti J m HN9Vlg �G 3 MS iS NOSRVI m MS is NOSRVI 0 W �i UR. SW 31 w DRIVE W BVUE�PY SWC w MS is Ab'N m P T R S= ORP ST h / yJN 7 J MS GVCUS L ON HVS9 MS 3N 1M31A3NV1 w Q 0. MS iSNOSNO`Vr w S is slliNnH M iSiS3ARVH Q R 0T MS iS A31aVO o G AN IS x013 MS ❑VOa 33x1 A3NOH qN 1S w NIIII p S a❑ 13aaV❑ ONy� AAS aa MOIIIM S/ NaVd Ski Sls M bg Op0M ds wlz s bis Q - oy U MS 7 00 MS AAIaG AaOHS 1SAM w -10110 MS 10 ❑tla H1n05 > � HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Discussion on Proposed Charter Amendments Department: Administration LICENSE SECTION Meeting Date: 1/26/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As a follow up to the to discussion that was held at our last meeting, Councilman Lofdahl has asked that the item of the proposed Charter Amendments be put on the agenda for discussion purposes. This will be for discussion purposes only with no action taking place until our February 9 meeting. On a side note, Staff has looked into the proposed Charter Amendments and have determined that the proposed Ordinance to amend the Charter has to either be approved in full or denied in full. Basically we cannot pick apart the ordinance and select that of which we like and that of which we don't like. That doesn't prohibit us from making recommendations to the Charter Commission, but from a technical standpoint regarding what is in front of you, you will eventually have to make a decision to approve or deny the ordinance. Marc will have more on this at our meeting on Tuesday. BOARD ACTION REQUESTED: Discussion Only Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Section 2.04. ELECTIVE OFFICERS. The elective officers of the City shall be registered voters of the City and shall consist of a mayor who shall serve for two years and four council members elected at large who shall serve for four years. The term of office of each elective officer shall begin the first business da Monday in January following the city election and qualification of such elective officer and shall continue until a successor is elected and qualified. If the first Monday is a holiday., the term of office shall than begin the first Tuesday in January. Section 2.04. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of expiration of the term of any elective officer without an elected successor, the failure of any elective officer to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, removal from the city, continuous absence from the city of more than three months, conviction of a felony of any such elective officer whether before or after such qualification, or by reason of the failure of any elective officer without good cause to perform any of the ditties of membership in the council for a period of three months. In each such case the council shall by resolution declare such vacancy to exist and shall forthwith appoint an eligible person to fill the same. In the case of a tie vote in the council, the mayor shall make the appointment. In the event the unexpired term of the vacant seat is one two years or less, such appointee shall complete the unexpired term. In the event the unexpired term of the vacant seat exceeds owe two years, a special election shall be held at or- befor the next regular municipal election to fill the remainder of the vacancy. Section 3.01. COUNCIL MEETINGS. On the first busoness do Monday in in January following a regular municipal election the council shall meet at the usual place and time for the holding of council meetings. If the first Monday is a holiday, the first Tuesday in JanuarV shall then be used. At this time the newly elected members of the council shall assume their duties. Thereafter the council shall meet at such time each month as may be prescribed by ordinance and resolution. The mayor or any other three members of the council may call special meetings of the council upon at least twelve hours' notice to each member of the council and such reasonable public notice as may be prescribed by council rule in compliance with the laws of Minnesota. To the extent provided by law all meetings of the council shall be public, and any citizen shall have access to the minutes and records thereof at all reasonable times. Section 4.011. PRIMARY MUNICIPAL ELECTION. The city shall establish a primary election to coincide with state primary elections. generally the first Tuesday folim-ing the seeond Monday in September. No later than the next city council meeting after the adoption of this charter change, the council shall designate each council seat, whether occupied or not, by a separate numerical number or letter of the alphabet and assign each council member to one of the seats, with the mayor assigned as mayor. Each council seat and the office of mayor so designated, shall be a separate office for each subsequent election. Any incumbent member of the council filing for re-election shall be a candidate only for the office of which he/she is the incumbent, except in the case where an incumbent council member files for the office of mayor. Each person filing for the office of council member shall state in his/her affidavit of candidacy, the designated council seat that he/she is a candidate for. If less than three candidates file for any one seat, the candidates or candidate shall proceed to the general or special election. Incumbency shall not be designated on the ballot. Section 4.02. SPECIAL ELECTIONS. The council may by resolution order a special election and provide all means for holding it. Except as provided in Section 2.09, the city administrator shall give at least two weeks' published notice of a special election. The procedure at such election shall conform as nearly as possible to that prescribed for other city elections, including a primary municipal election if an elective office is to be filled at the special election. In the event that there is only one G ficial candidate on the ballot for the vacant council seat the special election For the council seat may be canceled by the city council on its own motion pursuant to Minnesota Statute Section 205.10 subd. 6 and that candidate shall be appointed to serve the remainder of the unexpired term For the vacant council seat. Section 7.05. CAPITAL IMPROVEMENT PROGRAM. The city administrator shall prepare and submit to the council a recommended five-year capital improvement program no later than dune 1 August 1 each year. The capital improvement program shall include a list of all capital improvements proposed to be undertaken during the next five fiscal years, with appropriate supporting information as to the necessity for such improvements, cost estimates, method of financing and recommended time schedules for each such improvement; and the estimated annual cost of operating and maintaining the facilities to be constructed or acquired. This information shall be revised and extended each year for capital improvement still pending or in process. Section 7.06. COUNCIL ACTION ON BUDGET. The budget shall be considered by the -%tit second regular monthly meeting of the council in September and at subsequent meetings until a budget is adopted for the ensuing year. The meetings shall be so conducted as to give interested citizens a reasonable opportunity to be heard. The council may revise the proposed budget but no amendment to the budget shall increase the authorized expenditures to an amount greater than the estimated income. The council shall adopt the budget by a resolution which shall set forth the total for each budgeted fund and each department with such segregation as to objects and purposes of expenditures as the council deems necessary for purposes of budget control. The council shall also adopt a resolution levying the amount of taxes provided in the budget and the city administrator shall certify the tax resolution to the county auditor in accordance with law. Adoption of the budget resolution shall constitute appropriations at the beginning of the fiscal year of the sums fixed in the resolution for the several purposes named. Section 10.01. FRANCHISES REQUIRED. No person, firm or corporation shall place or maintain any permanent or semi-permanent fixtures in, over, upon, or under any street or public place for the purpose of operating a public utility or for any other purpose, without a franchise therefore from the City, except where the city's authority is preempted by state or federal law; provided, however, that temporary uses such as street vendors, periodic displays and sales of food, beverages and merchandise, facilities for short-term public gatherings and similar enterprises shall be regulated by permit a -ad ofdin*".e or Council approval as the Council may see fit. A franchise shall be granted only by ordinance, which shall not be an emergency ordinance. Every ordinance granting a franchise shall contain all the terms and conditions of the franchise. The grantee shall bear the costs of publication of the franchise ordinance and shall make a sufficient deposit with the city administrator to guarantee publication before the ordinance is passed. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Ordinance No. 16-750 - Amending Chapter 154 — Micro-Distillery Cocktail Rooms Department: Planning LICENSE SECTION Meeting Date: 1/26/2016 Application Complete N/A Contact: Dan Jochum/Marc Sebora Agenda Item Type: Presenter: Dan Jochum/Marc Sebora Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Similar to the ordinance that was adopted in 2014 allowing brew pubs and taprooms to various zoning districts in the City, the Planning Commission is recommending allowing micro-distillery cocktail rooms to those same zoning districts. The zoning districts include C2, C3, C4,C5 and Industrial/Commercial. As with the brew pubs and tap rooms, micro-distillery cocktail rooms would be allowed in these districts by conditional use permits. The Planning Commission held a public hearing and reviewed the proposed ordinance amendments at their January 19, 2016 meeting. Nobody from the public spoke on this topic or attended the meeting. The Planning Commission was comfortable with the proposed amendments and unanimously approved them. BOARD ACTION REQUESTED: Set second reading of Ordinance No. 16-750 for February 9, 2016. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 16-750 SUMMARY OF ORDINANCE NO. 16-750 — AN ORDINANCE AMENDING CHAPTER 154 OF THE HUTCHINSON CITY CODE (ZONING) — ALLOWING MICRODISTILLERIES AND COCKTAIL ROOMS BY CONDITIONAL USE PERMIT The City Council hereby ordains the following summary of Ordinance No. 16-750: 1. Title of Ordinance: Micro -distillery Cocktail Rooms An Ordinance Amending Chapter 154 (Zoning) of the City of Hutchinson Code of Ordinances Adding Language in Section 154.062 — 154.066 allowing Micro -distillery Cocktail Rooms by Conditional Use Permit (CUP). 2. Summary of Ordinance: Amends Sections 154.062 — 154.066 allowing Micro -distillery Cocktail Rooms by Conditional Use Permit (CUP). This Ordinance shall take effect upon publication in accordance with the Hutchinson City Charter. 3. Availability of Ordinance: A complete, printed copy of this ordinance is available for inspection by any person during regular business hours in the office of the City Clerk. Adopted by the Hutchinson City Council this day of , 2016. ATTEST: Matthew 7aunich, City Administrator Gary T. Forcier, Mayor Publication No. Date of Publication: § 154.062 C-2, AUTOMOTIVE SERVICE COMMERCIAL DISTRICT. (A) Purpose. The C-2 district is intended to provide locations for businesses which generate a high degree of automobile traffic and which would properly be developed along major thoroughfares of the community. (B) Permitted principal uses. The following uses are permitted, as regulated herein, without special application requirements or conditions attached. Highly similar uses not listed may be allowed upon the determination of the City Council. this code; 154.112; (1) Retail sales businesses; (2) Service stations, automobile repair shops. For standards, see § 154.111 of (3) Car wash operations, including automated lanes. For standards, see § (4) Business and professional offices; (5) Drive-through banking facilities, postal centers and similar uses; (6) Convenience goods store; including gasoline pumps, subject to a maximum of 4,000 square feet of enclosed sales area; (7) New car, marine, farm machinery, manufactured home, sales and display areas, when operated in conjunction with and as part of the new item franchised dealership; (8) Nurseries and garden supply centers; (9) Motels; and (10) Restaurants, including convenience food restaurants. (C) Conditional uses. Used car, farm machinery, marine and mobile home sales and display areas when not operated as a part of new item franchise dealership, Brew Pubs, Tap Rooms, Micro -distillery Cocktail Rooms. § 154.063 C-3, CENTRAL COMMERCIAL DISTRICT. (A) Purpose. The C-3 central commercial district is intended to provide an area for the grouping of general retail sales establishments, offices and services which serve city residents and the surrounding area. The C-3 district provisions and boundaries are intended to promote compatible land use relationships among diverse types of uses and encourage well-planned development or expansion in accord with the approved Comprehensive Plan. Only those uses which substantially interfere with the overall function of the general commercial area will be excluded. On-site parking is not required in this district. (B) Permitted uses. The following uses are permitted as regulated herein, without special application requirements or conditions attached. Similar uses may be allowed upon the determination of the City Council. (1) Trade and services: any retail store or personal service business subject to all regulations and permits and licenses as may be required by law, and further provided that the use is not objectionable due to noise, fumes, smoke, odor or vibration, including the following and other similar uses; (2) Cultural facilities; (3) Trade and business schools; (4) Catering establishments; (5) Employment agencies; (6) Game and amusement arcades; (7) Hotels and motels; (8) Interior decorating service and sales; (9) Offices for corporations and professionals; (10) Publishing, job printing and blueprinting; (11) Post offices and other public service operations; (12) Restaurants; (13) Taverns; (14) Theaters; (15) Commercial parking lots; (16) Pawnbroker establishments; (17) Massage service establishments; and (18) Upper level apartment units. (C) Conditional permitted uses. (1) Commercial parking ramps for passenger vehicles only, provided a reservoir space is provided within the structure for holding cars awaiting entrance, which reservoir space shall have a capacity of no less than two vehicles; (2) New or used automobile sales; indoor display area only; (3) Motor fuel and service stations, excluding major repair operation. See Appendix B to this chapter for the off-street parking schedule; (4) A state licensed residential facility serving from seven through 16 persons; (5) Group homes up to 5,000 square feet; (6) All licensed day care facilities which are not permitted principal uses under state law; (7) Single-family residences applying for additions, decks, garages, remodeling, or other single-family related uses. (8) (a) Drive-through windows (specific considerations of traffic impact, accessibility to appropriate roadways, site plan consideration and other relevant information would be part of the application review). (b) Conditions for residential facilities, group homes, crisis shelters and licensed day care facilities shall not be imposed which are more restrictive than those imposed on conditional uses or other multi -family residential property in the same district, unless the additional conditions are necessary to protect the health or the safety of the residents of the residential facility. (9) The requirements of § 154.115 of this code shall apply to the conditional uses described in this section. (10) Tattoo establishments. (11) Brew Pubs (12) Tap Rooms 13 Micro -distillery Cocktail Rooms § 154.064 C-4, FRINGE COMMERCIAL DISTRICT. (A) Purpose. The C-4 commercial district is intended to provide one or more areas for the grouping of general retail sales establishments, offices and services which offer convenient shopping facilities for city residents and the surrounding area. C-4 district provisions and boundaries are established to promote compatible land use relationships among diverse types of uses and encourage well-planned development or expansion in accord with the city's Comprehensive Plan. Only those uses which substantially interfere with the overall function of the general commercial area will be excluded. (B) Permitted uses. The following uses are permitted as regulated herein, without special application requirements or conditions attached. Similar uses may be allowed upon the determination of the City Council. (1) Trade and services: any retail store or personal service business subject to all regulations and permits and licenses as may be required by law, and further provided that the use is not objectionable due to noise, fumes, smoke, odor or vibration, including the following and other similar uses as determined by the city's Planning Commission; universities; (2) Catering businesses; (3) Convenience grocery stores; (4) Cultural facilities; (5) Game and amusement arcades; (6) Hotels and motels; (7) Motor vehicle sales and service establishments; (8) Post offices and other public service operations; (9) Restaurants, including convenience food; (10) Taverns; (11) Theaters; (12) Trade and business schools, technical colleges, vocational schools, (13) Hospitals; (14) Crisis shelters; (15) Car washes; (16) Pawnbroker establishments; (17) Massage service establishments; and (18) Offices; business and professional. (C) Conditional permitted uses. (1) Permitted uses listed in the C-2 district but not including used car, farm machinery, marine or manufactured home sales; (2) Commercial parking structures; (3) Churches and houses of worship and related facilities; (4) Storage units; (5) Tattoo establishments; (6) Towing company offices with fenced impound lots, subject to providing a completely fenced and screened enclosure. Fences must be a minimum of six feet high and constructed of wood or equivalent materials; and (7) Dog daycare. (8) Brew Pubs (9) Tap Rooms 10 Micro -distillery Cocktail Rooms § 154.065 C-5, CONDITIONAL COMMERCIAL DISTRICT. (A) Purpose. The purpose of the C-5 conditional commercial district is to provide for business, commercial and retail uses that are conveniently accessed by major arterial traffic. property; and (1) Development will be allowed only as a conditional use to: (a) Ease land use transition; (b) Control development so that it is compatible with the surrounding (c) Establish dimensional requirements on an individual basis. (2) Those uses which substantially interfere with the overall function of the area will be excluded. (3) Development shall also meet standards for lighting, landscaping and pedestrian access. (B) Permitted uses. (1) There are no permitted principal uses in the C-5 district. (2) (a) Any accessory use, building or structure customarily incidental to a permitted conditional use listed below, and located on the same lot therewith not to exceed 320 square feet; (b) Parking and loading facilities, as regulated in § 154.116 and Appendix B to this chapter; and (c) Signs as regulated in §§ 154.135 through 154.139. (C) Conditional uses. Buildings or land may be used for the following if granted a conditional use permit: (1) Trade and services: any retail store, personal service or business service establishments, subject to all regulations and permits and licenses as may be required by law, including the following and other similar uses; (2) Business and professional offices; (3) Candy and ice cream shops; (4) Cultural establishments: museums, galleries and the like; (5) Convenience goods stores; including gasoline pumps, subject to a maximum of 4,000 square feet of enclosed sales area; (6) Freestanding and attached car washes; (7) Hotels and motels; (8) Motor fuel and service stations, excluding major repair operation. See Appendix B to this chapter for the off-street parking schedule; (9) Restaurants, including convenience food; (10) Retail sales; (11) Theaters; and (12) Variety, gift, notion, antique and soft goods stores. (13) Brew Pubs (14) Tap Rooms (1 5) Micro -distillery Cocktail Rooms § 154.066 PC, INDUSTRIAL/COMMERCIAL DISTRICT. (A) Purpose. It is the purpose of the UC district to allow for development of areas where there is a transition in use occurring, but sites are not available which would allow for compliance with other district requirements. Industrial or commercial development will be allowed only as a conditional permitted use to: and (1) Ease land use transition; (2) Control development so that it is compatible with surrounding property; (3) Establish dimensional requirements on an individual basis. (B) Permitted uses. (1) There are no permitted principal uses in the PC district. (2) (a) Any accessory use, building or structure customarily incidental to a permitted conditional use listed below, and located on the same lot therewith not to exceed 320 square feet; (b) Parking and loading facilities, as regulated in § 154.116 and Appendix B to this chapter; (c) Signs as regulated in §§ 154.135 - 154.139 of this code; (d) Pawnbroker establishments; and (e) Massage service establishments. (C) Conditional uses. Buildings or land may be used for the following if granted a conditional use permit, and provided further that any objectionable features normally associated with these uses, such as those deemed to be hazardous, offensive or objectionable by reason of odor, dust, cinders, gas, fumes, noise, vibration, radiation, refuse matter or water -carried waste, shall be ameliorated, controlled or eliminated through design, mechanical devices, screen planting and/or walls or other measures as specified by the Planning Commission, and authorized that the use and its day to day activity will not be unreasonably hazardous, noxious or offensive: (1) Trade and services: any retail store, personal service or business service establishments, subject to all regulations and permits and licenses as may be required by law, including the following and other similar uses; (2) Automobile or trailer sales and service establishments; (3) Building materials and hardware, retail sales and repairs; (4) Business and professional offices; (5) Cultural, entertainment and recreational establishments; (6) General merchandising, apparel and accessories and establishments; (7) Car wash operations, including automated lanes. See Appendix B to this chapter for the off-street parking schedule; (8) Catering establishments; (9) Churches and houses of worship and related facilities; (10) Convenience goods and food shops, subject to a maximum of 5,000 square feet of sales area; (11) Dog kennels; (12) Drive-in or drive-through restaurants, banking facilities and the like; (13) Employment agencies; (14) Fairgrounds; (15) Furniture, home furnishing and equipment, sales and display; (16) Hotels and motels; (17) Manufacturing: any light manufacturing or process including repairs, assembling, fabricating, altering, converting, finishing, processing, treating, testing, packaging or bottling, except any use or process hereinafter specifically excluded or which would not be in keeping with the purpose of the district as stated above. This determination shall be made by the Zoning Administrator upon review of the building permit application; (18) Motor vehicle body shops; (19) Post offices and other public service operations; (20) Publishing, job printing and blue printing; (21) Nurseries, garden supply centers; (22) Restaurants; (23) Service stations, automobile repair shops. Standards for automobile services stations are set forth in § 154.111 of this code; (24) Taverns; (25) Trade and business schools; (26) Theaters; (27) Warehousing, storage and wholesaling: the storage, handling, assembly and distribution of goods and materials for retail, wholesale or on-site use. This does not include truck terminals, which are not allowed in this district; and (28) Recyclable materials collection centers. (29) Brew Pubs (30) Tap Rooms 31 Micro -distillery Cocktail Rooms HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Amendment to City Code of Ordinances Chapter 154 - Accessory Structures Department: Planning LICENSE SECTION Meeting Date: 1/26/2016 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Planning Commission and Staff have been working on revised ordinance language related to accessory structure size limitations as well as some other minor changes to the zoning ordinance related to accessory structures. The proposed ordinance is attached to this memo. The Planning Commission held a public hearing and reviewed the proposed ordinance amendments at their January 19, 2016 meeting. Nobody from the public spoke on this topic or attended the meeting. The Planning Commission was comfortable with the proposed amendment and unanimously approved the proposed amendment. BOARD ACTION REQUESTED: Approval of proposed ordinance amendment. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: DIRECTORS REPORT - PLANNING DEPARTMENT To: From: Date: RE: Discussion Hutchinson Planning Commission Dan Jochum, AICP January 14, 2016, for January 19, 2016, Planning Commission Meeting Ordinance Amendments for Accessory Structures and Pole Buildings The following is the ordinance language Staff prepared after discussion about accessory structures and pole buildings at the December 15, 2015 Planning Commission Meeting. §154.004 DEFINITIONS. POLE BUILDING. A building with a frame made of wooden or metal parts, with metal panels covering three or more sides, and without a full foundation. § 154.026 ACCESSORY BUILDINGS. (A) No accessory buildings shall be erected or located within any required side yard setback, except as provided in §§ 154.056 and 154.057 of this code, for R-1 and R-2 districts. (B) Utility buildings in residential districts shall n &ieeed 12 feet by 16 feet be smaller than 200 square feet and shall be six feet or more from all lot lines of adjoining lots, and shall not be located within a utility easement. (C) No accessory building or garage per single-family homes shall occupy more than 25% of a rear yard. . All new homes shall either have an attached or detached garage of at least 400 square feet. Garages less than 400 square feet but larger than 240 square feet are allowed by conditional use permit. Gar -ages less than 240 squaf:e �aet are not alle Gar -ages between 1,000 squar-e feet and 1,500 squar-e feet may4e 0 ef the rear- yard. Gar -ages larger- than 1,500 squar-e feet are not allowed in residential zoning . The size of detached (accessory) garages are regulated per the below table: Lot Size Maximum Detached (Accessory) Garage Size .15 to .29 Acres 1,000 square feet .30 to .49 Acres 1,250 square feet .50 to 1.0 Acres 1,500 square feet 1.0 to 2.0 Acres 1,750 square feet 2.0 Acres or more 2,000 square feet *Note — No accessory structure or detached garage shall occupy more than 25% of a rear yard. (D) No permit shall be issued for the construction of more than one accessory detached private garage structure for each dwelling. (E) No accessory building or use shall be constructed or developed on a lot prior to the time of construction of the principal building to which it is accessory, except by conditional use permit. (F) Accessory buildings in all districts shall be located to the rear of the principal building. Ordinance Amendment Accessory Structures Planning Commission —1/19/16 Page 2 (G) No accessory building in a commercial or industry district shall exceed the height of the principal building except by conditional use permit. (H) Utility sheds in residential districts which have floor areas greater than ten feet by 1€eet 200 square feet shall have a floating concrete slab. Only one utility shed per home is permitted. (1) Pole buildings shall be per-fnit4ed only if siding and r-aafiag in buildifig fnater-ia6 Pole Buildings are not allowed for detached garages or accessory buildings in residential zoned areas unless the lot is at least 1 acre in size. (J) Unattached garages require direct access by public way or in cases of interior lots, a side yard drive setback dimension no less than ten feet between the property line and the principal structure. Direct access to the public right-of-way is not permitted through the rear or side yard of double frontage lots located on any collectors or arterial roadways, except for properties platted prior to 1988. ('89 Code, § 11.7.14) (Ord. 464, passed 1--96; Am. Ord. 07-0459, passed 3-13-07) Penalty, see § 10.99 § 154.056 R-1, SINGLE-FAMILY RESIDENTIAL DISTRICT. (E) Accessory uses. (1) Detached garages not e�Eeeo, iag 1,000 squar-e feet, as referenced in 154.026; (2) Utility sheds not exceeding 200 square feet; (3) Gazebo or summer lawn -house; yard recreational equipment; (4) Signs, as regulated in §§ 154.140 through 154.144 of this chapter; and (5) Swimming pools or game courts designed for private use. § 154.061 C-1, NEIGHBORHOOD CONVENIENCE COMMERCIAL DISTRICT. (F) Other requirements. Refer to development standards in §§ 154.110 through 154.125 and 154.140 through 154.144 of this chapter for additional regulations pertaining to the following: (8) Pole baffis buildings; and § 154.062 C-2, AUTOMOTIVE SERVICE COMMERCIAL DISTRICT. (F) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144 of this chapter for regulations pertaining to: (8) Pole kms buildings; and § 154.063 C-3, CENTRAL COMMERCIAL DISTRICT. (E) Other requirements. Refer to §§ 154.015 through 154.026 of this chapter, regarding general requirements, and §§ 154.110 through 154.125 and 154.140 through 154.144, regarding development standards, for regulations pertaining to: (8) Pole kms buildings; and § 154.064 C-4, FRINGE COMMERCIAL DISTRICT. (F) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144 of this chapter, regarding development standards, for regulations pertaining to: (8) Pole kms buildings ; and Ordinance Amendment Accessory Structures Planning Commission —1/19/16 Page 3 § 154.065 C-5, CONDITIONAL COMMERCIAL DISTRICT. (J) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144 of this chapter, regarding development standards, for regulations pertaining to: (6) Pole kms buildings. § 154.066 UC, INDUSTRIAL/COMMERCIAL DISTRICT. (G) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144 of this chapter, regarding development standards, for regulations pertaining to: (8) Poles buildings; and § 154.067 I-1, LIGHT INDUSTRIAL PARK DISTRICT. (F) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144 of this chapter, regarding development standards, for regulations pertaining to: (8) Pole baffis buildings; and § 154.068 I-2, HEAVY INDUSTRY DISTRICT. (F) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144 of this chapter, regarding development standards, for regulations pertaining to: (8) Pole kms buildings; and § 154.069 BP, BUSINESS PARK DISTRICT. (F) Other requirements. Refer to §§ 154.110 through 154.125 and 154.140 through 154.144 of this chapter, regarding development standards, for regulations pertaining to: (8) Pole baffis buildings; and § 154.123 POLE BUILDINGS/TUBE FRAME STRUCTURES/TEMPORARY BUILDINGS. (A) Pole buildings in Commercial, Business and Industrial Zoning Districts require a conditional use permit. Pole Buildings are regulated by _5154.026 for Residential Zoning Districts. TITLE AND SUMMARY OF ORDINANCE NO. 16-751 The following Ordinance is hereby published by title and summary: 1. Title of Ordinance: City of Hutchinson Zoning Ordinance Revisions (Chapter 154). An ordinance amending chapter 154, Zoning Ordinance, regarding accessory structures within the City of Hutchinson, Minnesota. 2. Summary of Ordinance: This ordinance amends, Chapter 154, which section regulates land usage within the City of Hutchinson, MN. More specifically, this ordinance amends the accessory structure requirements and pole buildings requirements within the City of Hutchinson. This Chapter applies in the City of Hutchinson, Minnesota. Except as otherwise provided herein, the Planning Director shall administer, implement, and enforce the provisions of this Chapter. This Ordinance shall take effect upon publication in accordance with the Hutchinson City Charter. 3. Availability of Ordinance: A complete, printed copy of this Ordinance is available for inspection by any person during regular business hours in the office of the City Clerk, This Ordinance was passed by the City Council of the City of Hutchinson on the 9th day of February, 2016. ATTEST: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor First reading of the Ordinance: January 26, 2016 Second reading of the Ordinance: February 9, 2016 Publication No. Date of Publication: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Ordinance No. 16-752 - Ordinance Authorizing Land Sale Department: Legal LICENSE SECTION Meeting Date: 1/26/2016 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached you will find a purchase agreement in which the City of Hutchinson is selling land at the corner of Hwy 7 East and High Street to Mach1 Properties LLC. Mach1 Properties, LLC has purchased the old Culligan Water building on Hwy 7. The land being conveyed to Mach1 Properties, LLC is unneeded highway right of way and will be used by Mach1 Properties,LLC to erect a sign for their insurance business. The actual business is Progressive Insurance Services and the agent is Stephen Schumaci. The sale price of $2914.60 was determined by using the same price per square foot the last time the City sold highway right of way, which was to the veterinary clinic located on on Hwy 7 West. The City Charter requires a public hearing before public land is vacated and that public hearing was held on December 15, 2015. The Planning Commission approved the vacation and the matter was before the City Council at its December 22, 2015, meeting. Finally, as part of the transaction, the City is reserving for itself an easement for utility purposes over the area being conveyed. Staff is recommending approval of this agreement so that the property can be sold and a business sign can be erected. BOARD ACTION REQUESTED: Approve first reading and set second reading and adoption of Ordinance No. 16-752 for February 9, 2016. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 16-752 PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY THE CITY OF HUTCHINSON ORDAINS: Section 1. That the municipally owned real property legally described as follows: That part of vacated Fifth Avenue Northeast, formerly Second Street, lying northeasterly of and adjoining the northeasterly line of Lot 1, Block 15, NORTH HALF OF HUTCHINSON, according to the recorded plat thereof, decribed as follows: Commencing at the most easterly corner of said Lot 1; thence northwesterly, along the northeasterly line of said Lot 1 a distance of 8.61 feet to the point of beginning of said Fifth Avenue Northeast being vacated; thence North 03 degrees 11 minutes 31 second West, assuming the southeasterly line of said Lot 1 has a bearing of North 38 degrees 47 minutes 52 seconds East, a distanc eof 56.07 feet the centerline of said Fifth Avenue Northeast; thence northwesterly, along said centerline of Fifth Avenue Northeast 51.70 feet to the intersection with a line parallel with and distant 75.00 feet southerly of the centerline of Trunk Highway No. 7 and 22 as shown on MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-47, according to the recorded plat thereof (said centerline of Trunk Highway No. 7 and 22 being shown as the acquisition line thereon); thence westerly, along said parallel line, 59.76 feet to the intersection with the northeasterly prolongation of the northwesterly line of said Lot 1; thence southwesterly, along said northeasterly prolongation to the most northerly corner of said Lot 1; thence southeasterly, along the northeasterly line of said Lot 1 to the point of beginning. Subject to an easement for utility purposes in favor of the city of Hutchinson over, under and across that part of said Fifth Avenue Northeast being herein described. for good and valuable consideration in the amount of $2914.60 is hereby transferred and conveyed to Mach Properties LLC. Section 2. The City Administrator, Matthew Jaunich, or his designee is authorized to sign any and all documents on behalf of the City to effectuate the closing of this transaction. Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 9th day of February, 2016. ATTEST: Gary T. Forcier Matthew Jaunich Mayor City Administrator REAL ESTATE PURCHASE AGREEMENT Parties. This Purchase Agreement is made and effective on the last date executed below by and between Mach 1 Properties LLC, a limited liability corporation under the laws of the State of Minnesota, "Buyer", and the City of Hutchinson, a Minnesota municipal corporation, "Seller". Offer/Acceptance. Seller agrees to convey real property (the "Property") in McLeod County, Minnesota, as indicated by the legal description described hereto: That part of vacated Fifth Avenue Northeast, formerly Second Street, lying northeasterly of an adjoining the northeasterly line of Lot 1, Block 15, NORTH HALF OF HUTCHINSON, according to the recorded plat thereof, decribed as follows: Commencing at the most easterly corner of said Lot 1; thence northwesterly, along the northeasterly line of said Lot 1 a distance of 8.61 feet to the point of beginning of said Fifth Avenue Northeast being vacated; thence North 03 degrees 11 minutes 31 second West, assuming the southeasterly line of said Lot 1 has a bearing of North 38 degrees 47 minutes 52 seconds East, a distanc eof 56.07 feet the centerline of said Fifth Avenue Northeast; thence northwesterly, along said centerline of Fifth Avenue Northeast 51.70 feet to the intersection with a line parallel with and distant 75.00 feet southerly of the centerline of Trunk Highway No. 7 and 22 as shown on MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-47, according to the recorded plat thereof (said centerline of Trunk Highway No. 7 and 22 being shown as the acquisition line thereon); thence westerly, along said parallel line, 59.76 feet to the intersection with the northeasterly prolongation of the northwesterly line of said Lot 1; thence southwesterly, along said northeasterly prolongation to the most northerly corner of said Lot 1; thence southeasterly, along the northeasterly line of said Lot 1 to the point of beginning. Subject to an easement for utility purposes in favor of the city of Hutchinson over, under and across that part of said Fifth Avenue Northeast being herein described. Purchase Price and Terms. The purchase price for the property shall be two thousand nine hundred fourteen dollars and 60 cents ($2914.60) which the Buyer agrees to pay in cash or by certified check or bank draft on the date of the closing and upon delivery of the deed as hereinafter provided. Closing Date and Contingencies- For a period of up to 30 days following the execution of this purchase agreement, Buyer shall have an opportunity to conduct investigations of the property as described below. The obligation of the Buyer to complete the transaction contemplated under this purchase agreement is specifically contingent on and the Buyer satisfying itself that there are no significant environmental or other problems affecting the property. The Buyer shall be the sole judge of the fitness of the condition of the property. The closing of this transaction shall take place within 30 days of the end of the contingency period and, in no event later than on or before February 26, 2016, or as otherwise mutually agreed by and between the parties. Deed. At closing, Seller shall execute and deliver a Quit Claim Deed conveying title of record, subject to building and zoning laws, ordinances, state and federal regulations, exceptions to title which constitute encumbrances, restrictions or easements of record. Assessments. Seller shall pay on the date of closing any deferred real estate taxes (including "green acres" taxes) under Minnesota Statute §273.1.11 or special assessments payment of which is required as a result of the closing of this sale. Real estate taxes due and payable in the year in which this transaction is closed shall be prorated between the Buyer and Seller. Buyer shall pay real estate taxes due and payable in the year following closing and thereafter. Seller makes no representation concerning the amount of future real estate taxes or of future special assessments. Seller's Lien Warrants. Seller warrants that there have been no labor or material furnished to the property for which payment has not been made. Condition of Property. Seller shall remove all debris and all personal property not included in this sale from the property before possession date. Seller has not received any notice from any governmental authority as to the existence of any Dutch elm disease, oak wilt, or other disease of any trees on the property. Upon execution of this purchase agreement, Seller will deliver to the Buyer true and correct copies of all records effecting the property and its ownership, condition and use including, without limitation, copies of all surveys, soil tests, environmental studies and reports, market studies, appraisals, tax records, governmental permits and correspondence either in the Seller's possession or immediately available to Seller. Seller knows of no hazardous substances or petroleum products having been placed, stored, or released from or on the property by any person in violation of any law, nor of any underground storage tanks having been located on the property at any time. Notwithstanding Buyer's environmental investigations of the property, Seller does not warrant and represent to Buyer that there have been no acts or occurrences upon the property that have caused or could cause hazardous substances or petroleum products to be released or discharged into the subsoil or ground water of the property or other property in the area. Seller does not represent and warrant to Buyer that the property is free of hazardous substances and is not subject to any "superfund" type liens or claims by governmental regulatory agencies or third parties arising from the release or threatened release of hazardous substances in, on, or about the property. Seller knows of no wetlands, flood plain, or shoreland on or affecting the property. Seller's warranties and representations contained in this section shall survive the delivery of the deed provided that any notice of a defect or claim of breach of warranty must be in writing. Any such notice with respect to matters referred to in this section must be given by the Buyer to the Seller within one year of the date of closing or they will be deemed waived. The conditions of the conveyance of this property set forth in the Price and Terms section of this agreement shall also survive the delivery of the deeds. Buyer shall have the right to have inspections of the property conducted prior to closing. Unless required by local ordinance or lending regulations, Seller does not plan to have the property inspected. Other than the representations made in this paragraph, and by any contingencies, the property is being sold "AS IS" with no express or implied representations or warranties by the Seller as to physical conditions or fitness for any particular purpose. Disclosure of Notices. Seller has not received any notice from any governmental authority as to violation of any law, ordinance or regulation. If the property is subject to restrictive covenants, Seller has not received any notice from any person as to a breach of the covenants. Seller has not received any notice from any governmental authority concerning any eminent domain, condemnation, special taxing district, or rezoning proceedings. Should Seller receive notice of annexation proceedings, Seller agrees to cooperate with Buyer to annex the above-described land into the City of Hutchinson. Access Prior to Closing. By this purchase agreement, Buyer does not acquire any right of possession of the property, license, or easement. However, during the period from the date of the Purchase Agreement to the Closing Date, Buyer and its agents shall have access to the Property for completing such tests, studies, evaluations and other investigations as Buyer deems necessary. This right of entry shall also include the Buyer's agents, surveyors, engineers, and site evaluators for the purposes of testing, measuring and evaluating the condition of the parcel. Buyer shall indemnify and hold Seller harmless from any and all liens, claims, liabilities or charges incurred or caused by Buyer's contracts with surveyors, engineers, and site evaluators, which indemnity shall include any costs and disbursements incurred by Seller in any defense thereof. Possession. Seller shall deliver possession of the property not later than February 26, 2016, the date of closing; or such earlier time as the Seller is capable of executing the deed. Closing Costs and Prorations. Seller shall pay any state deed tax due and payable with respect to the Warranty Deed conveying the property. Real estate taxes, if any, due and payable for the Property the year in which the Closing occurs shall be prorated between Seller and Buyer as of the Closing Date. Buyer shall pay the costs of recording the conveyance instruments and the premium for any policy of title insurance which Buyer elects to purchase. All other costs and expenses with respect to the property shall be prorated between the Seller and Buyer as is customary as of the closing date. Each party shall pay its respective attorney's fees and professional costs with respect to the negotiation and closing of the purchase. Seller shall pay any commission or fee payable to Seller's broker or agent if any. Records. Upon the execution of the Purchase Agreement, Seller will deliver to Buyer true and correct copies of all records (the "Records") affecting the Property and their ownership, condition and use including, without limitation, copies of all surveys, soil tests, environmental studies and reports, market studies, appraisals, tax records, governmental permits and correspondence either in Seller's possession or immediately available to Seller. Minnesota Law. This contract shall be governed by the laws of the State of Minnesota. Well Disclosure. Seller certifies that Seller does not know of any wells on the property. Closing. Closing shall be conducted at Hutchinson City Center located at I I I Hassan Street SE, Hutchinson, MN 55350. At closing, Seller and Buyer shall disclose their Federal Tax Identification numbers for the purposes of completing state and federal tax forms. Breach of Contract. The parties herein agree that the ordinary remedies available for breach of contract, including but not limited to rights of specific performance, shall apply to this transaction, notwithstanding the payment of any earnest money by Buyer. Miscellaneous. This agreement is subject to terms and requirements of the City Charter of the City of Hutchinson. SELLER BUYER CITY OF HUTCHINSON MachlProperties LLC Gary T. Forcier, Mayor Its: Matthew Jaunich, City Administrator Resource Allocation Committee January 5, 2016 4:00 PM Hutchinson City Center Attendees: Gary Forcier, John Lofdahl, Matt Jaunich, Andy Reid, Kent Exner (Committee Members) Dolf Moon, John Olson, Dan Jochum, John Paulson (Contributing Participants) Meeting Minutes 1. 2016 Infrastructure Improvement Program —review updated project list & preliminary worksheet scopes/phases - Kent E. provided an updated 2016 improvement project list specifically noting the roadways (segments of Linden, Milwaukee, Madson, Church, West Shore and Grove) to be addressed within the proposed 2016 Pavement Management Program project. Also, reviewed was a very preliminary cost estimate for the upcoming PMP project and the potential of utilizing an alternate bid approach to possibly limit the ultimate project cost. 2. Downtown Wayfinding Signage — review design proposal & project delivery approach - Dan J. provided a review of a design services proposal from Hoisington Koegler Group Inc. (HKGi) to deliver construction documents relative to the proposed downtown wayfinding signage project. Also, it was noted that City staff will be administering the public bidding process and coordinating document publishing/distribution. RAC members agreed that HKGi's proposal scope and not -to -exceed cost amount ($14,815) seem appropriate. 3. Local Surface Water Management Plan — review draft document & future approval/input process - John P. and Kent E. provided an overview of the Local Surface Water Management Plan document final draft. Specifically, the identified efforts, improvements and projects with associated estimated costs were reviewed and any clarifications/explanations were provided. At this point, RAC members agreed that administering a formal public hearing at an upcoming City Council meeting would be beneficial prior to the Council's potential adoption of this plan. 4. South Grade Road Trail — review project scope & potential private property easements - Kent E. reviewed the preliminary design of the proposed South Grade Road (Dale to TH15) trail extension project and associated estimated construction cost ($250,000 — 300,000). The project scope primarily includes removing an existing sidewalk, removing/transplanting trees, landscaping/restoration, grading and bituminous paving. Also, the proposed trail alignment/width will require the potential acquisition of easement rights from 18 private properties. In regards to the easements, RAC members agreed that negotiating based on a similar compensation rate to past MnDOT acquisitions would be acceptable (ultimately, all easement compensation will be approved by the City Council). At this time, RAC members agreed that this trail improvement seems to be in the best interest of the community and, ultimately, will provide a direct connection to several amenities/destinations/corridors. 5. Water Tower Reconditioning (Golf Course Road) — review project scope & estimated costs - Kent E. provided a review of this project's summary of work and the most recent construction cost estimate ($610,000). 6. Luce Line State Trail — review MnDNR Cooperative Agreement for the City of Hutchinson segment - Kent E. reviewed a draft agreement with the MnDNR to definitively establish their operations and maintenance responsibilities along the Luce Line State Trail corridor. It was noted that the City owns portions of the land/trail within the identified corridor. However, City staff believes that the MnDNR should have specific responsibilities, including pavement repairs/replacements, along the entire corridor through the City for continuity and sustainability purposes. In the near future, City staff will be providing draft comments/feedback to MnDNR staff for their consideration/inclusion. 7. River/Lake Basin Functionality Study — review Hutchinson Waters letter & citizen survey input - John P. and Kent E. briefly reviewed a letter from the Hutchinson Waters group and recent citizen survey input regarding potential improvements to the river/lake basin within and/or immediately adjacent to the City. Also, RAC members discussed past comments/feedback regarding river/lake basin water elevations and rock spillway functionality from City policymakers and interested members of the public. At this point, RAC members reviewed the possibility of administering a consultant study of several items/issues/improvements relative to this topic and agreed that City staff should pursue a proposal to address this effort. 8. City Citizen Survey — review results related to infrastructure functionality/maintenance/improvements - Item postponed and will be addressed at a future meeting. 9. Other Discussion h HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Tuesday, December 15, 2015, 7:00 AM iWinutes CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary Forcier, LouAnn Holmquist and Steve Jensen. Staff Present: Jean Ward and Judy Flemming. Visitor: Juanita Rodriguez 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON NOVEMBER 17, 2415 Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Steve Jensen moved to approve the City Center General Fund payments of $10,615.48 for checks 8713 to 8717. LouAnn Holmquist seconded and the motion carried unanimously. b. LouAnn Holmquist moved to approve the City Center November 30, 2015 Financial Reports. Steve Jensen seconded and the motion carried unanimously. c. Steve Jensen moved to approve the Park Towers operating account payments of $200,214.17 for checks 13441 to 13475 and approval of Park Towers Security Account payments of $382.40 for checks 1532 to 1.533. LouAnn Holmquist seconded and the motion carried unanimously. d. Steve Jensen moved to approve the October 2015 Park Towers financial statements. LouAnn Holmquist seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report: 99% for the year. b. Jean Ward discussed with the Board her comments in the Smoke Free Building article that was in the Hutchinson Leader last week. Currently at Park Towers, E cigarettes are not banned yet because it would be hard to enforce the rule. c. FYI: December 16th elevator inspection for renovated small elevator car. d. Fire Alarm Panel Update: • Insurance settlement of $7,150.17. • Summit Companies had the lowest bid. They will also be the on-call monitor of the system too. • Project completion date 12/11/2015. e. LouAnn Holmquist moved to approve Resolution #2015-18 Resolution to Write Off Uncollectable Accounts. Steve Jensen seconded and the motion carried unanimously. 5. OTHER COMMUNICATIONS a. FYI: Workforce Rental Housing Article b. FYI: Mayor Forcier is working on finding a new HRA Board member. c. Jean will be part of the January meeting in regards to city accessibility issues. 6. ADJOURNMENT Steve Jensen moved to adjourn and LouAnn Holmquist seconded. There being no other business, Chairman LaVonne Hansen declared the meeting adjourned. Recorded by Jean Ward, HRA Execut, r Gary Forcer, Secretary/Treasurer December 15, 2015 Minutes Page i of l 2015 Motor Vehicle Recap 2015 saw total fee transactions of 41,425. This is up 980 from 2014 and 1302 from 2013. We implemented proof of citizenship for CDL driver Expedited 121 motor vehicle titles in 2015 Goals for 2016 Implement new medical certificates forms for CDL drivers Implement the new Insurance requirements for self-propelled vehicles Become a passport acceptance facility for the National Passport Agency Pursue becoming a CDL fingerprinting/background collecting facility for CDL drivers through Morpho Trust Partner Program 5 Year End Recap Comparison 2015 2.014 1 2013 2012 --2011 Grand Totals: $ 5,669,658.55 Grand Totals: $ 5,6271657.01 Grand Totals: $5,327,337.05 [Grand Totaks- $4,856,796.04 Grand Totals: $4,794,751.93 City Fees: $ 281,993,50 City Fees: $ _ 278,347.00 City Fees: $257,286.75 City Fees: $270,466.00 City Fees: $220,055.50 fanSaCtipnS: 41,425 TranSaCti0n5: 40,445Transactions: 40,123 ransactions: 41,494 Transadtiom 40580 Motor Vehkle Motor Vehicle Motor Vehicle _ Motor Vehicle Motor Vehicle State Total;. $ 5,151,618.00 Total: 1 $_5,127,328.16 Total: $ 4,828,074.02 Total: $ 4,333,06033 Total: $ 4,332,195.68 City Fees: $ 200,710.00 City Fees: 1 $ 202,214.00 City Fees: _ _ 1 $ 198,363.00 City Fees: $ _195,402.00 Clty Fees: $ 171,203.00 Transactions: 30;312 — — —7rensactions: 29,422 Transactions; 28,777 Transactions: 28,946 Transactions: 29486 _ Drivers License Drivers License Drivers License Orivers License Drivers License State Total: $ 129,506.D0 Total: $ 120;459.25 Total: $ 123,876.25 Total: $ 139,528,00 Total: $ 135,622.25 City Fees: $ 61,296.DD City Fees- $ 57,448.00 City Fees: $ 36,680:00 City Fees: $ 39,660,00 City Fees: $ 30,070.00 Transactions: 7838 Transactions:7,730 — -- Transactions: 7,398 Transactions: - —._ 8,140 Transactions: 7288 Passport Passport_ Pic_ tures Passport Passport Passpo rt Applications: Applications: Applications: Applications: $ 11,275,00 Applications: $ - Photos: $ 4,110-DO Photos: - 1 $ 3,660.00 Photos: $ 7,09$.00 Photos: — - . $ 8,070.00 Phdms: S 4,875.00 Postage: — Transactions: (Apps&prw a) 274 Postage: Transactions: - 244 Postage: Transactions: (App:aPq 473 -- Postage: Transactions: [aPpe&riwr 989 Postage: S _ - Transactions: 325 DNR ONR DNR State Total: $ 92,164.55 Total: $ 87,125.35 Total: _DNR y 104,068.78 Total: $ 102,060.46 Total; ___DNR 5 91,858:00 City Fees: $ 12,302.00 City Fees: - l $ 11,676.D0 City Fees: $ 12,294.50 City Fees: $ 13,259,50 City Fees: $ 11,431.59 Transactions: 2512 Transactions: 2,472 Transactions: 2,813 Transactions: 2,702 Transactions; 2528 F&G. $ 13,376.50 $ 440,50 489 Total: City Fees: - Transactions: F&G $ $ ATM Fees 14,397.2S 556.50 577 Total: jCitV Fees:_ ransactions; Fish & Game $ 16,356.25 _ 5 529.25 662 ATM Fees Total; City Fees: [Transactions: Fish &Game $ 13,956.25 $ 524.50 717 ATM Fees _ total: City Fees: ransactions: F&G $ S. AT_ M Fees 16,858.00 63.8.50 953 State Total: City Fees: Transactions; ATM Month Total -_ $ 3,135,00 12 Months Total $ 2,79f 2.SD 12 Months Total $ 12,32S.00 12 Months Total $ 2,215.D0 12 Months Total $1,837.12 Planning, Zoning and Building Dept. Monthly Report 4th Quarter 2015 Building Department Permit Activities A Commercial New B Commercial/Ind. Remodel C New Single Family 1380 Hwy 15 S (Qdoba) - $441,250; 1020 Hwy 15 S (Caribou) - $152,000; 1215 Roberts Rd (Crospoint Church) - $113,000; 45 Hassan St SE (Novation) - $95,000 1205 Oakwood Ct NW - $197,000; 1460 Calgary Ln SE - $182,000; 985 Texas Cir NW - $188,000; 1440 Calgary Ln SE - $192,000; Other Building Inspection Activities November 18 - 2012 IRC (advanced wood wall bracing); December 2 - DLI Education Seminar Evergreen Meals served October - December Week of 4th Qtr. 2014 4th Qtr. 2015 2014 Year to Date 2015 Year to Date Total Number Inspections Stewart 467 335 210 1477 305 1850 % of Inspections done within 24 HRS week 2 100.0% 100.00% 104 99.80% 106 99.87% Total Number Plan Review 982 40 40 648 174 390 177 % of Plan Reviews completed in 21 Days 280 100% 100% 87 100% week 5 100% Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial (new) 0 $0.00 0 $0.00 2 $504,000.00 2 $1,757,000.00 Commercial ( additions/remodels) 28 $2,168,887.00 21 $1,034,945.00 78 $3,676,787.00 86 $6,993,599.00 Total Commercial 28 $2,168,887.00 21 $1,034,945.00 80 $4,180,787.00 88 $8,750,599.00 Industrial (new) 0 $0.00 0 $0.00 0 $0.00 0 Industrial (additions/remodels) 0 $0.00 0 $0.00 1 $156,000.00 0 $0.00 Total Industrial 0 $0.00 0 $0.00 1 $156,000.00 0 $0.00 Fire Sprinkling 4 $12,825.00 2 $20,280.00 6 $19,175.00 8 $163,930.00 New Residential 10 $2,045,432.00 4 $759,000.00 22 $4,575,500.00 20 $3,623,304.00 Residential misc (additions/remodels) 19 $55,630.00 24 $169,881.00 134 $1,410,756.00 126 $799,831.00 Set Fee permits (reside, reroof, window) 82 $0.00 100 $0.00 455 548 HRA Permits 0 $0.00 2 $38,000.00 4 $256,699.00 7 $67,980.00 Waived Fees 1 $20,250.00 0 $0.00 15 $1,779,595.00 5 $284,200.00 Subtotal Building Permits 144 $4,303,024.00 153 $2,022,106.00 717 $12,378,512.00 802 $13,689,844.00 Mechanical 61 $297,457.00 42 $176,925.00 157 $1,821,629.00 164 $1,247,905.52 HRA Mechanical 0 $0.00 0 $0.00 11 2 Plumbing 25 $0.00 15 $0.00 83 78 HRA Plumbing 0 $0.00 0 $0.00 0 0 Signs 14 $69.00 10 $0.00 62 $100.00 63 $372.00 Total Valuation 12441 $4,600,550.00 220 $2,199,031.00 1020 $14,200,241.00 1109 $14,938,121.52 *Set fees not included in valuation A Commercial New B Commercial/Ind. Remodel C New Single Family 1380 Hwy 15 S (Qdoba) - $441,250; 1020 Hwy 15 S (Caribou) - $152,000; 1215 Roberts Rd (Crospoint Church) - $113,000; 45 Hassan St SE (Novation) - $95,000 1205 Oakwood Ct NW - $197,000; 1460 Calgary Ln SE - $182,000; 985 Texas Cir NW - $188,000; 1440 Calgary Ln SE - $192,000; Other Building Inspection Activities November 18 - 2012 IRC (advanced wood wall bracing); December 2 - DLI Education Seminar Evergreen Meals served October - December Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart week 672 210 74 305 133 181 week 2 832 275 104 514 106 213 week 3 982 416 293 648 209 390 week 4 746 280 77 320 87 147 week 5 500 200 70 280 71 130 3732 1381 618 2067 606 1061 Total Meals served October - Deceml 9465 Dates Closed November 26 & 27; December 24 & 25 Planning and Zoning Monthly Activities MonthNear: October, 2015 Activity Number Additional Info. Number of Planning Applications Reviewed and 1 Consideration of a Conditional Use Permit Processed to construct an accessory structure over 1,000 sq. ft. in size that is also a pole building at 1485 South Grade Rd SW in a R-1 zoning district, Douglas Anderson, Applicant Number of Joint Planning Board Applications 0 Reviewed and Processed Number of Planning Commission Meetings 0 Number of Joint Planning Meetings 0 Number of Zoning Reviews for Building Permits 22 (Compliance with Zoning Code) Number of Land Use Permits Issued -(Fences, 13 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 5 Number of Predevelopment/Pre Application 5 Hwy 15 So Commercial, Southwinds Meetings Residential, Catering Business, Residential Accessory structure (2) Number of Misc. Planning Meetings 22 City Council - 2 Directors Meeting - 2 Public Arts PBZ Staff Mtg -2 Water St Doug Anderson Dan Wozniak (Hwy 15 S) Underwood Ave Culvert - 2 Ryan Clouse Cleaning Service - 3 Dakota Rail Building Official Position Chamber Leadership Panel Southwind 2nd Addition Roz Ewald CPR Number of Zoning Enforcement Cases 2 Nuisance house on Water St. Number of Walk -In Customers Served 286 Site Visits 8 California St., HHW, Shalom, Cash Wise, Nokes propery Planning and Zoning Monthly Activities Month/Year: November, 2015 Activity Number Additional Info. Number of Planning Applications Reviewed and 2 Consideration of a request for a Processed Conditional Use Permit to build a pole type building in a C-4 zoning district located at 1385 Hwy 7 W, Jeff Munsell, applicant; Consideration of a Vacation of a portion of City right-of-way near 470 High St. at Hwy 7 E. Number of Joint Planning Board Applications 0 Reviewed and Processed Number of Planning Commission Meetings 1 Consideration of a Conditional Use Permit to construct an accessory structure over 1,000 sq. ft. in size that is also a pole building at 1485 South Grade Rd SW in a R-1 zoning district, Douglas Anderson, Applicant Number of Joint Planning Meetings 1 Consideration of a Variance for a septic tank at 1050 Bluff St NE. Number of Zoning Reviews for Building Permits 9 (Compliance with Zoning Code) Number of Land Use Permits Issued -(Fences, 1 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 3 Number of Predevelopment/Pre Application 2 Vacation of right of way for commercial Meetings project. Number of Misc. Planning Meetings 23 City Council - 2 Directors Meeting - 2 Public Arts PBZ Staff Mtg -2 Dakota Rail Trail Keri (cleaning) Colin Koski (snow removal) - 2 Jeff Rausch - 3 Resource Allocation Planning Staff Interpretive signage Levee walkway study Micro Sites Ordinance Airport temp office Corporate Mechanical Benefits Mtg Budget Workshop Number of Zoning Enforcement Cases 2 Nuisance house on Water St., Sign Number of Walk -In Customers Served 225 Site Visits 2 Commercial development closeout, 2015 projects closeout. Planning and Zoning Monthly Activities MonthNear: December, 2015 Activity Number Additional Info. Number of Planning Applications Reviewed and 2 Consideration of an amendment to the City Processed Code of Ordinances, Chapter 154: Accessory Structures; Consideration of an amendment to the City Code of Ordinances, Chapter 154: Micro -Distillery Cocktail Rooms. Number of Joint Planning Board Applications 0 Reviewed and Processed Number of Planning Commission Meetings 1 Consideration of a request for a Conditional Use Permit to build a pole type building in a C-4 zoning district located at 1385 Hwy 7 W, Jeff Munsell, applicant; Consideration of a Vacation of a portion of City right-of-way near 470 High St. at Hwy 7 E. Number of Joint Planning Meetings 0 Number of Zoning Reviews for Building Permits 1 (Compliance with Zoning Code) Number of Land Use Permits Issued -(Fences, 1 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 1 Number of Predevelopment/Pre Application 2 Hotel Project and residential addition Meetings meeting. Number of Misc. Planning Meetings 23 City Council - 2 Directors Meeting - 1 Public Arts PBZ Staff Mtg -1 Resource Allocation Brian Forcier Interviews (custodian) Sue Callier Jordan, Crow River Sign City Council Resolutions Signage Coordination Mtg Randy Redman Lighting Discussion 430 Water St. Court Number of Zoning Enforcement Cases 2 Nuisance house on Water St., Sign Number of Walk -In Customers Served 144 Site Visits 4 Sign violation, MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 15, 2015 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The December 15, 2015 Planning Commission meeting was called to order by Chair Hantge at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner Kirchoff, Commissioner Johnston, Commissioner Norton, Commissioner Arndt, Commissioner Wick, and Commissioner Fahey. Also present were Dan Jochum, City Planner, Marc Sebora, City Attorney and Kyle Dimler, Building Official. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED NOVEMER 17, 2015 Motion by Commissioner Norton, Second by Commissioner Arndt to approve. Motion approved unanimously. 4. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT TO BUILD A 40'X 50' POLY TYPE BUILDING IN C-4 ZONING DISTRICE LOCATED AT 1385 HWY 7 W, JEFF MUNSELL, APPLICANT Dan Jochum, City Planner, presented to the Commission. Mr. Jochum reviewed the details of the application as provided in the Commissioners' packets. Mr. Jochum noted that there is ample screening existing screen to the east and to the north. Staff recommends the addition of 3 trees to fill in voids in the existing screening. Mr. Jochum noted Staff does not have any significant concerns regarding this application. Commissioner Norton asked if the recommendation for additional trees was solely from Staff or if there had been concern raised by neighboring property owners.' Mr. Jochum noted the recommendation was solely from Staff based upon their review of the submitted documents. Minutes Hutchinson Planning Commission December 15, 2015 Page 2 Commissioner Johnston asked if there had been any presentation of a proposed color scheme. Jason Verhasselt, representing the applicant, stated the building is not proposed to be anything flamboyant. Jason Verhasselt 1355 Hwy 7 West presented to the Commission. Mr. Verhasselt noted the building site is the highest point on their lot. Motion made by Commissioner Arndt, Second by Commissioner Norton to close the public hearing at 5:38 p.m. Motion approved unanimously. Motion by Commissioner Arndt to approve with conditions 1-6 as recommended by staff, Second by Commissioner Norton. Motion was approved unanimously. This item will be on the consent agenda at the Tuesday, December 22, 2015 City Council meeting at 5:30 p.m. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject B. CONSIDERATION OF A VACATION OF A PORTION OF CITY RIGHT OF WAY NEAR 470 HIGH ST AT HWY 7 E Dan Jochum, City Planner, presented to the Commission. Mr. Jochum noted that the applicant found that a portion of what they believed was theirs, was actually a piece of right-of-way property that belongs to the City. Mr. Jochum stated the subject portion of the right-of-way, approximately 3,800 sq. ft., is not needed by the City and Staff has coordinated a proposed sale to transfer the ownership following the vacation of this portion of the City righ-of- way. Motion made by Commissioner Arndt, Second by Commissioner Norton at 5:42 p.m. moved to close public hearing. Motion made by Commissioner Norton, Second by Commissioner Arndt to approve the vacation of the subject portion of the right-of-way as proposed. Motion was approved unanimously. This item will be on the consent agenda at the Tuesday, December 22, 2015 City Council meeting at 5:30 p.m. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject Minutes Hutchinson Planning Commission December 15, 2015 Page 3 5. UNFINISHED BUSINESS A. Discussion on Micro -Distillery Locations Mr. Jochum noted that City Attorney Marc Sebora has prepared draft language for the City Zoning Ordinance included in the Commission's packets. Mr. Jochum noted the next step in this process would be to have a public hearing if the Commission believes the proposed language is acceptable. Mr. Jochum noted the public hearing will be at the January 2016 Planning Commission meeting. B. Discussion on Pole Buildings and Accessory Structure Size Limits Mr. Jochum referenced the lengthy discussion at the November 2015 Planning Commission meeting regarding the possibility of modifying the maximum allowable size for accessory structures based upon lot size. Mr. Jochum referred the Commissioners to the chart that Staff prepared as a consideration to amend Section 154.026 of the Hutchinson Code of Ordinances. Mr. Jochum stated that he would propose eliminating the requirement for a conditional use permit and allowing staff to administer permits based upon the proposed parameters. The Commission discussed the proposed language and asked questions regarding the possibility of a variance to exceed the proposed parameters, the maximum building height, and whether the minimum should be moved directly to 1,500 sq. ft. The Commission asked Staff to prepare an ordinance for a public hearing at the January Planning Commission meeting. 6. NEW BUSINESS Mr. Jochum noted that no applications have been received yet for the January meeting. 7. COMMUNICATION FROM STAFF A. Upcoming Meetings 8. ADJOURNMENT Motion by Commissioner Arndt, Second by Commissioner Arndt to adjourn the meeting at 6:10 p.m.