cp12-08-2015HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, DECEMBER 8, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Congregational UCC
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of November 24, 2015
(b) Workshop of November 24, 2015
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Resolution No. 14484 - Resolution In Support of Increasing Local Government Aid in the 2016
Legislative Session
(b) Consideration of Change Order No. 4 —Letting No. 3, Project No. 15-03
(c) Consideration of Board Appointments
- Steve Hahn to Airport Commission to September 2017 (Filling Joel Schwarze's Unexpired
Term
- Don Schroeder and Kay Yoch to Senior Advisory Board to January 2019
(d) Claims, Appropriations and Contract Payments — Register A
APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS (6:00 P.M.)
CITY COUNCIL AGENDA DECEMBER 8, 2015
9. Approve/Deny Ordinance No. 15-748 - An Ordinance Approving the Codification of the Hutchinson
City Code (First Reading, Second Reading and Adoption set for December 22, 2015)
COMMUNICATIONS REQUESTS AND PETITIONS
(The purpose oj this portion oj the agenda is to provide the 777-7—with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities.)
10. Discussion of Seeking Grants for the Historic Interpretive Signage and "Founders' Park" Idea —
Steve Cook
11. Review of Truth in Taxation Hearing
12. Review of City Snow and Ice Removal Service
UNFINISHED BUSINESS
13. Follow Up Regarding the City of Hutchinson Acting as Fiscal Host for Elks Inclusive Play Park
NEW BUSINESS
14. Approve/Deny Fire Relief Association Contribution Policy
15. Approve/Deny Participating in the Voluntary Assessment for the CGMC Wastewater Legal and
Regulatory Program
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
16. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Resource Allocation Committee Minutes from December 1, 2015
(b) 2016 Residential Leaf Vacuum Service Report
MISCELLANEOUS
17. STAFF UPDATES
18. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, NOVEMBER 24, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad
Czmowski, Bill Arndt and John Lofdahl. Others present were Matt Jaunich, City Administrator and
Marc Sebora, City Attorney
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Lofdahl, second by Christensen, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Word of Life
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of November 10, 2015
(b) Workshop of November 10, 2015
Motion by Czmowski, second by Lofdahl, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Resolution No. 14481 — Resolution Amending the General Fund Budget for Fiscal Year 2015
(b) Resolution No. 14482 — Resolution to Appropriate Found Property to Police Department Use
(c) Resolution No. 14483 — Resolution Approving Conditional Use Permit to Construct an
Accessory Structure over 1000 Square Feet in Size That is Also a Pole Building at 1485 South
Grade Road SW in an R-1 Zoning District (Favorable Planning Commission Recommendation)
(c) Claims, Appropriations and Contract Payments
CITY COUNCIL MINUTES NOVEMBER 24, 2015
Motion by Czmowski, second by Arndt, to approve the consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS (6:00 P.M.) - NONE
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes
like monthly or annual reports and communications from other entities.)
8. Presentation on an Inclusive Play Park by Hutchinson Elks
Tammy Lehn and Catherine Libor -Huse of the Hutchinson Elks presented before the Council. They
explained that the Hutchinson Elks organization would like to install an inclusive play park in the
Hutchinson Elks Park. The park would mainly be intended for adults and children with mobility and
sensory impairments. Ms. Lehn provided a web site where information is stored about the project.
The Elks requested that the City be used as a conduit for financing in that donations would be
submitted to the City and then the City would submit payments. This is for tax purposes. Marc
Sebora and Matt Jaunich noted that there is no issue with the City being the fiscal agent for the
project, however certain processes will need to be addressed. The Elks also asked if the City could
expend any funds toward the project. Mr. Jaunich noted that in the past, the City has expended
funds for projects when there are gaps to fill. The City's budget is near to being set, so it may not be
able to be included officially in the 2016 budget. Staff will respond to the Elks regarding the fiscal
agent process.
UNFINISHED BUSINESS
NEW BUSINESS
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
9. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Resource Allocation Committee Meeting Minutes from November 3, 2015
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from October 20, 2015
(c) Planning Commission Minutes from September 15, 2015
(d) City of Hutchinson Financial Reports and Investment Report for October 2015
MISCELLANEOUS
10. STAFF UPDATES
Kent Exner — Mr. Exner noted that the solar project is complete with a project completion ceremony
being held December 2, 2015, at 11:00 a.m. on site.
Motion by Arndt, second by Christensen, to set public meeting for December 2, 2015, at 11:00 a.m. to
attend the project completion ceremony for the solar project.
Mr. Exner also noted that the City is hosting the MnDOT Bike/Ped Plan Regional Workshop on
December 1, 2015.
2
CITY COUNCIL MINUTES NOVEMBER 24, 2015
Mr. Exner noted that the leaf vacuum service completed yesterday.
11. COUNCIL/MAYOR UPDATE
John Lofdahl — Council Member Lofdahl spoke about things he and Mayor Forcier learned at the
CGMC annual conference last week. One of the main issues was the CGMC requesting member cities
to contribute towards appealing regulatory standards of the MPCA for clean water issues. A formal
request came to the city today that will be placed on the next Council agenda.
Bill Arndt — Council Member Arndt noted that he received a request for an additional street light on
Milwaukee Avenue. Kent Exner noted that Milwaukee Avenue will most likely be included on the
pavement management program next year where street lighting and other items will be addressed.
ADJOURNMENT
Motion by Arndt, second by Czmowski, to adjourn at 6:15 p.m. Motion carried unanimously.
HUTCHINSON CITY COUNCIL
BUDGET WORKSHIP
MEETING MINUTES
TUESDAY, NOVEMBER 24, 2015 AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary
Christensen, Bill Arndt, Chad Czmowski and John Lofdahl. Others present were: Matt Jaunich,
City Administrator, Marc Sebora and Kent Exner, City Engineer
DISCUSSION/REVIEW ITEMS
Matt Jaunich, City Administrator, explained that the first few items before the Council are for
informational purposes.
2. 2015 Regional Center & McLeod County Comparison Reports
Mr. Jaunich pointed out that the City of Hutchinson has one of the highest tax rankings amongst
regional centers, however has the third lowest LGA payment.
3. Shared Services Report
Mr. Jaunich provided a report of the shared services the City is involved in with other entities.
There are a multitude of services that are shared with outside entities that are identified in the
five-page report.
4. SWAT/Special Response Team Report
Mr. Jaunich provided a report to the Council on the City's SWAT/Special Response Team. Mr.
Jaunich explained that the City's SWAT team, combined with the County's SWAT team, act as
one unit when needed for incidents that occur throughout the county.
Dan Hatten, Police Chief, presented before the Council. Chief Hatten explained that the county
team and the city team act as one team when called out. Both teams are authorized to have 10
members, but neither team are rarely at full staffing due to the requirements and staff turnover.
General discussion was held regarding the team, such as training, equipment, staffing, etc.
5. Dispatch Center Report
Mr. Jaunich provided a report on the City's police dispatch center. Mr. Jaunich informed the
Council that local dispatching has been in place since the 1970s, with the current dispatch center
serving the City of Hutchinson since 1989 except for a nine month period from May of 1999 to
February 2000. During that time the local dispatch center was consolidated with the County
service, but reopened again "because of technological issues that could not be rectified between
the Hutchinson Police Department and the McLeod County Sheriff's Office". The City Council
adopted a resolution in 2000 reopening the local dispatch center which indicated that "McLeod
County approves of the reopening". Since the reopening of the dispatch center, there has been
discussion from time to time about exploring reconsolidation with the last conversation taking
place in late 2007 early 2008. Mr. Jaunich provided further background on the dispatch center as
well as two current agreements that the City has with both McLeod County and the South Central
Minnesota Regional Radio Board. These agreements impact the dispatch center as they relate to
equipment for the ARMER radio system and the regional communication plan (NG911).
6. Expanding DMV Hours Report
Mr. Jaunich provided an analysis of the Department of Motor Vehicle office being open again
Monday — Friday (it is currently closed on Mondays). Mr. Jaunich noted that the department has
considered issuing passports again, if accepted by the federal government, which could institute
being open another day of the week. The Council expressed they felt it would be good customer
service to have the DMV office open again five days per week as well as look into being able to
issue passports again. The Council concurred that if the DMV office is able to gain permission to
issue passports again, then the office should be open five days per week.
7. Proposed Facility Manager Position
Mr. Jaunich explained that as part of the 2016 budget, he is asking that the Council consider
adding the position of a Facility Manager to oversee the maintenance, repair and custodial care of
all city facilities. The main purpose behind the request is to consolidate several different duties
that are currently being handled by several different positions/departments in to one individual
and department. Staff is proposing to pay for the cost of the position without an impact to the tax
levy. $50,000 would be taken from the $750,000 CIP contribution to the facilities
plan/committee. The remaining costs would be covered by additional contributions from the
City's various enterprise funds to the general fund. The position will be placed within the
planning/building department and fall under the supervision of the Planning/Zoning/Building
Director.
8. Debt Levy & Heavy Equipment Funding
Mr. Jaunich reminded the Council that previously it has been noted that when it comes to heavy
equipment needs, the use of excess local government aid cannot support the City's heavy fleet
needs. With the pool project in 2016/2017 and the potential use of excess LGA to fund that
project, the City's heavy fleet does not have a funding source in the short term. The current
projected debt levy, based on all current general obligation improvement debt service, shows a
substantial gap in 2017-2022 as old debt and refinanced debt falls is paid off The gap can be
utilized for the City's heavy equipment needs by adding $1.25 million of general obligation
equipment debt to the City's annual general obligation debt for street improvements in 2016, with
the equipment debt being paid off over five years.
9. 2016 Revised Budget for Public Hearing
Mr. Jaunich provided a copy of a revised budget that will be presented at the Truth in Taxation
hearing set for December 3, 2015. Since the preliminary budget was set, staff has cut the budget.
A 2.5% tax levy increase is factored into the proposed budget. Hospital security revenue was
moved from Miscellaneous Revenue to Charge for Services; $306,950. Recreation revenue was
reduced by $25,000 to account for the pool closure in 2016. HUC PILOT transfer is back to the
full amount in 2016. Transfer -in from the self insurance fund to cover HSA contributions has
been included. Fund balance of $25,000 is included for the use of the tree disease infestation and
mitigation fund. The 2.5% tax levy increases means an annual increase of approximately $54.00
to a $130,000 home.
10. Current Tax Levy Projection for 2016
11. Anything Else Budget Related?
Council Member Czmowski asked about outdoor ice at Park Elementary. Mr. Jaunich's
understanding is that the rink will be flooded and staffed at Park Elementary and Northwoods
Park for 2016.
12. Adjournment
Motion by Lofdahl, second by Christensen, to adjourn at 5:25 p.m. Motion carried unanimously.
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Resolution in Support of Increasing LGA
Department: Administration
LICENSE SECTION
Meeting Date: 12/8/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As we get closer to the start of the legislative session, the CGMC is ramping up its advocacy efforts to generate
legislative support for a $45.5 million increase in LGA funding, which would bring the LGA program back to its 2002
funding level. CGMC is asking cities to show their support by passing a resolution in favor of restored LGA funding.
That resolution is attached for your consideration.
BOARD ACTION REQUESTED:
Approval of the resolution
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14484
A RESOLUTION IN SUPPORT OF INCREASING LOCAL GOVERNMENT AID (LGA)
IN THE 2016 LEGISLATIVE SESSION
WHEREAS, Local Government Aid (LGA) is a critical need for our city; and
WHEREAS, LGA provides funding to restrain property taxes on homeowners and businesses;
and
WHEREAS, LGA provides for basic services such as public safety, infrastructure and fire
protection; and
WHEREAS, the legislature and state agencies have imposed unfunded mandates upon local
cities, including increased pension requirements, expensive wastewater infrastructure costs,
among other mandates; and
WHEREAS, an LGA increase would help the city of Hutchinson by assisting the city in keeping
its tax levy down and assisting in covering the costs of major city capital needs, along with
providing for funding levels of LGA similar to other outstate regional centers; and
WHEREAS, no Omnibus Tax Bill was passed by the 2015 legislature, thus freezing the LGA
appropriation;
THEREFORE, BE IT RESOLVED that the Hutchinson City Council hereby supports an
increase in the base appropriation for Local Government Aid of $45.5 million effective for aid
payable in 2017 and urges adoption of this proposal by the House and Senate.
BE IT FURTHER RESOLVED, that a copy of this resolution be sent to the following: the
legislators representing the city of Hutchinson, Speaker of the House Rep. Kurt Daudt, Senate
Majority Leader Sen. Tom Bakk, House Tax Chair Rep. Greg Davids, Senate Tax Chair Sen.
Rod Skoe, and Governor Mark Dayton.
ADOPTED BY THE HUTCHINSON CITY COUNCIL THE 8TH DAY OF DECEMBER, 2015
GARY T. FORCIER, MAYOR
ATTEST:
MATTHEW JAUNICH, CITY ADMINISTRATOR
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approval of Project Supplemental Agreement - L3P15-03 - SA# 1
Department: PW/Eng
LICENSE SECTION
Meeting Date: 12/8/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner/John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders
and/or Supplemental Agreements are proposed as noted:
o Supplemental Agreement No. 1 — Letting No. 3/Project No. 15-03 — 2016 Pavement Management Program
This Supplemental Agreement addresses extending the Substantial Completion Date of 11/06/2015 to 11/23/2015 for
additional work of reconstructing the blacktop area around the Parks Garage Building. Also per the City Engineer's
request, the contractor agreed to pave the wear course on Golf Course Road NW this fall instead of next spring
(completed 10/30/2015). This Supplemental Agreement does not affect the Final Completion Date. This
Supplemental Agreement does not affect the Contract Price.
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Submitted: 11/23/2015
STATE AID FOR LOCAL TRANSPORTATION
SUPPLEMENTAL AGREEMENT
City/County of City of Hutchinson
2015 Improvement Bonds: 435-4300-90530-7755
Supplemental Agreement No. 1
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
L3P15-03
L3P15-03
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Wm Mueller & Sons Inc
Shady Ridge Rd NW & Golf Course Rd NW
831 Park Ave, P O Box 247
TOTAL SUPPLEMENTAL AGREEMENT AMOUNT
Hamburg, MN 55339
$0.00
This Contract is between the Local Government Entity and Contractor as follows:
WHEREAS: It is proposed to extend the Substantial Completion Date from 11/06/2015 to 11/23/2015 due to the rescheduling of
wear course on Golf Course Road NW from next spring to this fall as requested by the City Engineer and also for additional work
associated with previously approved Change Order No. 3.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT:
1. The Substantial Completion Date is hereby extended to 11/23/2015.
2. This change does not affect the Final Completion Date.
3. The Contractor will not make claim of any kind or character whatsoever for any other costs or expenses which he may have
incurred or which he may hereafter incur in performing the work and furnishing the materials required by this Agreement.
COST BREAKDOWN
There are no items associated with this Supplemental Agreement.
* Funding category is required for federal projects.
Approved By Project Engineer: Kent Exner Approved By Contractor: Wm Mueller & Sons Inc
Approved by Hutchinson City Council on 12/08/2015.
Signed Signed
Date: 12/08/2015 Phone: (320) 234-4212 Date: Phone: (952) 467-2720
Original to Project Engineer; Copy to Contractor
Substantial Completion: 11/23/2015 Completion Date: 06/17/2016 Page 1 of 1
CHECK REGISTER A - CITY OF HUTCHINSON
CHECK DATE FROM 11/19/2015 - 12/08/2015
Check Date
-------------------
11/19/2015
Check
-------------
188768
Vendor Name
--------------------------------------------------------------
GLOBAL DIESEL INNOVATIONS
Description
----------------------------------------------------------------------
55 GALXP3 FUEL TREATMENT
Amount
9,735.00
12/08/2015
188771
ACE HARDWARE
CM NON SLIP LINER, TAPE MOUNTING
288.77
12/08/2015
188772
AGRE-ROSENGREN, ASHLEY
DAMAGE DEPOSIT
220.00
12/08/2015
188773
ALBERTS, LESLIE
SKATING PROGRAM SUPPLIES
105.42
12/08/2015
188774
ALPHA WIRELESS
MAINT ON CONSOLE OCT
794.75
12/08/2015
188775
AMERESCO
L4P 15-04 - SOLAR PROJECT
225,500.00
12/08/2015
188776
AMERICAN BOTTLING CO
MISC BEVERAGES
104.96
12/08/2015
188777
AMERIPRIDE SERVICES
TOWEL, MOPS
89.53
12/08/2015
188778
ARCTIC GLACIER USA INC.
ICE
209.83
12/08/2015
188779
ARNESON DISTRIBUTING CO
NOV PURCH
938.05
12/08/2015
188780
ARTISAN BEER COMPANY
NOV PURCH
379.05
12/08/2015
188781
ASSURANT EMPLOYEE BENEFITS
DENTAL INSURANCE NOV 2015
7,134.24
12/08/2015
188782
AUTO VALUE - GLENCOE
HY08-08MP
254.12
12/08/2015
188783
B.T. LOCK & KEY LLC
KEY DUPLICATE, DORM FULL MORTIZE LOCKSET
437.00
12/08/2015
188784
BEACON ATHLETICS
POROUS RUBBER MATS
693.00
12/08/2015
188785
BEACON BANK
NOVEMBER TAX SETTLEMENT 2015
17,924.34
12/08/2015
188786
BECKER ARENA PRODUCTS
PAD BOTTOM
3,599.17
12/08/2015
188787
BELLBOY CORP
NOV PURCH
1,042.76
12/08/2015
188788
BERNICK'S
MISC BEVERAGES
256.40
12/08/2015
188789
BETHLEHEM UNITED METHODIST CHURCH
COMPOST BAG HANDOUT -YOUTH GROUP
500.00
12/08/2015
188790
BRAUN INTERTEC CORP
2015 PAVEMENT GOLF COURSE/SHADY RIDGE
2,438.00
12/08/2015
188791
BURNHAM COMPANIES LLC
115 YARDS SINGLE GRIND NATURAL MULCH
862.50
12/08/2015
188792
BUSINESSWARE SOLUTIONS
ELEITEBOOK REVOLVE
4,402.45
12/08/2015
188793
C & L DISTRIBUTING
NOV PURCH
54,304.25
12/08/2015
188794
CARDIAC SCIENCE
BATTERY G3 AED POWERHEART
249.00
12/08/2015
188795
CARDTRONICS
ATM SECURITY UPGRADE
656.00
12/08/2015
188796
CARSON PATROL SHOP LLC
RESCUE 8
3,518.21
12/08/2015
188797
CENTRAL MCGOWAN
ACETYLENE, ARGON
156.22
12/08/2015
188798
CGMC
CONFERENCE ATTENDANCE 11/12 & 11/13 G.FO
330.00
12/08/2015
188799
COMDATA CORPORATION
MISC PURCH
417.50
12/08/2015
188800
CONTINENTAL RESEARCH CORP
FREIGHT ON ORIGINAL INVOICE
26.73
12/08/2015
188801
CROW RIVER AUTO & TRUCK REPAIR
PATCH TIRE
22.10
12/08/2015
188803
CROW RIVER GOLF CLUB
BANQUET OPEN FOOD, RENTAL
993.22
12/08/2015
188804
CROW RIVER OFFICIALS ASSN
YOUTH BASKETBALL
840.00
12/08/2015
188805
CROW RIVER PRESS INC
#10 WINDOW ENVELOPES
2,243.58
12/08/2015
188806
DAVE'S PALLET SERVICE
#2 4 WAY PALLET
5,460.00
12/08/2015
188807
DIRECT PLASTICS GROUP
WONDERBLEND GARDEN SOIL BAGFILM
30,202.63
12/08/2015
188808
DOSTAL, KARLA
DAMAGE DEPOSIT
260.00
12/08/2015
188809
DROP -N -GO SHIPPING INC
Postage 10/11-10/17/15
1,942.97
12/08/2015
188810
DUININCK INC
19P15-09
14,902.36
12/08/2015
188811
EARTHLY DELIGHTS LTD
NOVEMBER TAX SETTLEMENT 2015
10,231.46
12/08/2015
188812
EAST SIDE OIL COMPANIES
BULK DIESEL
217.57
12/08/2015
188813
EHLERS & ASSOCIATES INC
2015 DISCLOSURE REPORTING
3,800.00
12/08/2015
188814
ENERGY SALES INC
MICA WINDOW
856.71
12/08/2015
188815
EVENT SOFTWARE
FASTBOOK 5.5 ANNUAL MAINT & 5.5 ONLINE A
986.00
12/08/2015
188816
FENSKE'S STUMP REMOVAL
CUT & REMOVE TREES- SOLAR PROJECT
13,500.00
12/08/2015
188817
FETT, JULIE
DAMAGE DEPOSIT
260.00
12/08/2015
188818
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COL 1.5 FP CASE
114.00
12/08/2015
188819
FOREST EDGE WINERY
DEC PURCH
234.00
12/08/2015
188820
FORESTRY SUPPLIERS INC
POLANZ RAGER- DRIP TORCH
279.85
12/08/2015
188821
FORKLIFTS OF MINNESOTA INC
HOLE IN FORK BLADE
644.48
12/08/2015
188822
FRANEK, CORY
SAFETY FOOTWEAR/FT
174.99
12/08/2015
188823
FREIGHT QUOTE.COM
BOL 70431362
450.00
12/08/2015
188824
G & K SERVICES
COVERALLS
168.20
12/08/2015
188825
GEB ELECTRICAL INC
REPLACED 50W FIX WITH 96W LED
335.10
12/08/2015
188826
GOPHER STATE FIRE EQUIPMENT CO.
ANNUAL INSPECTION & CERTIFICATION
298.25
12/08/2015
188827
GRAINGER
TIME DELAY RLAY
81.37
12/08/2015
188828
HANSEN, ANGIE
SKATING REFUND
40.00
12/08/2015
188829
HENRY'S WATERWORKS INC
ALLSTAINLESS STEEL REPAIR CLAMP
185.35
12/08/2015
188830
HILLYARD / HUTCHINSON
LINER, TOWEL
1,467.06
12/08/2015
188831
HODSON, KEVIN & MARY
MAILBOX REMPLACEMENT
53.66
12/08/2015
188832
HP INC
HP 4 -GB PC 3 MEMORY
7,321.60
12/08/2015
1188833
IHRA
I B. QUAST- REVOLVING LOAN PROGRAM
2,600.00
CHECK REGISTER A - CITY OF HUTCHINSON
CHECK DATE FROM 11/19/2015 - 12/08/2015
Check Date
-------------------
12/08/2015
Check
-------------
188834
Vendor Name
--------------------------------------------------------------
HUTCHINSON AREA HEALTH CARE
Description
----------------------------------------------------------------------
DECEMBER CAM & SA
Amount
2,166.00
12/08/2015
188835
HUTCHINSON CO-OP
89 OCTANE 10% ETHANOL
16,781.58
12/08/2015
188836
HUTCHINSON CONVENTION & VISITORS BU
OCT 2015 LODGING TAX
8,070.44
12/08/2015
188837
HUTCHINSON FIGURE SKATING ASSOC
PROF SERVICES SKATING INSTRUCTION OCT -DE
1,484.00
12/08/2015
188838
HUTCHINSON HUSKIES BASEBALL
VMF GRANT PROCEEDS
1,500.00
12/08/2015
188839
HUTCHINSON LEADER
24 MONTH RENEWAL
103.00
12/08/2015
188840
HUTCHINSON SENIOR ADVISORY BOARD
TOUR REIMBURSEMENT
1,509.55
12/08/2015
188841
HUTCHINSON WHOLESALE
TOOLS FOR CROW RIVER FOUNTAIN
1,699.63
12/08/2015
188842
HUTCHINSON YOUTH BASKETBALL ASSN
REIMB OF REGISTRATION FEES
2,227.00
12/08/2015
188843
HUTCHINSON, CITY OF
WATER SERVICE 9/1/15-9/30/15
2,968.78
12/08/2015
188844
INTEGRATED FIRE & SECURITY
FA TROUBLE AFTER CPU REPLACEMENT
237.50
12/08/2015
188845
INTEGRATED POWER SERVICES LLC
INSPECTION FEE
50.00
12/08/2015
188846
INTERSTATE BATTERY SYSTEM MINNEAPOL
MHD
1,435.72
12/08/2015
188847
J & B PALLET
48X40 #2 GMA PALLETS
6,780.00
12/08/2015
188848
J. P. AUSTIN ASSOCIATES INC
A- TOPS MEDIUM VERMICULITE
11,740.56
12/08/2015
188849
JJ TAYLOR DIST OF MN
NOV PURCH
6,893.04
12/08/2015
188850
JOHNSON BROTHERS LIQUOR CO.
NOV PURCH
22,656.58
12/08/2015
188851
JORDAHL, JIM
ADAPTED REC DANCE- 11/10/15
100.00
12/08/2015
188852
KENNEDY SCALES INC
Z11HD U OF M
1,240.23
12/08/2015
188853
KERI'S CLEANING
CLEANING 11/16-11/30
1,875.00
12/08/2015
188854
KOHLS SWEEPING SERVICE
PILED CONCRETE & ASPHALT CHUNKS
1,495.00
12/08/2015
188855
KOSEK, ANDREW
NEW OFFICE CHAIR
267.80
12/08/2015
188856
KRANZ LAWN & POWER
TOP END POLE
309.74
12/08/2015
188857
L & P SUPPLY CO
24" SNOW TROWER
875.00
12/08/2015
188858
LANDSCAPE CONCEPTS INC
ROUND UP-- ROUND -A -BOUT
285.00
12/08/2015
188859
LEAUGE OF AMERICAN BICYCLISTS
SIGNS
150.00
12/08/2015
188860
LENARZ, TRISHA
SET UP OF TEAM PHOTOS
499.99
12/08/2015
188861
LENARZ, TROY
PHOTOGRAPHY FEE
499.99
12/08/2015
188862
LOCATORS & SUPPLIES
MONK LENS CLEANING TOWELETTES
86.26
12/08/2015
188863
LOCHER BROTHERS INC
NOV PURCH
38,561.60
12/08/2015
188864
M -R SIGN
STOP, 2 POST PUNCH
546.90
12/08/2015
188865
MACQUEEN EQUIP INC
REBUILD WARTHOG
8,673.84
12/08/2015
188866
MCLEOD COOP POWER ASSN
ELECTRIC TRANS 1440 CALGARY LN SE BUILDI
800.00
12/08/2015
188867
MCLEOD COUNTY FIRE CHIEFS ASSN
ACTIVE 911 FEE
375.00
12/08/2015
188868
MCLEOD COUNTY ZONING ADM
VARIANCE HJP15-V1, (MITGI)
346.00
12/08/2015
188869
MCRAITH, JOHN
OFFICE POCKET FOLDERS, ANTENNAS
355.86
12/08/2015
188870
MENARDS HUTCHINSON
2X4-6' SPF
126.54
12/08/2015
188871
MIDWEST CUSTOM APPAREL
JACKET/COAT
335.88
12/08/2015
188872
MINNEAPOLIS, CITY OF
APS TRANSACTION FEES OCT 2015 SECURITY P
72.00
12/08/2015
188873
MINNESOTA DEPT OF HEALTH
WATER SUPPLY SERVICE CONNECTION FEE
7,573.00
12/08/2015
188874
MINNESOTA MUNICIPAL BEVERAGE ASSOC
BEVERAGE ALCOHOL TRAINING
200.00
12/08/2015
188875
MINNESOTA VALLEY TESTING LAB
BOD
1,101.60
12/08/2015
188876
MN BCA-CJTE
REF # 102715BN-P MIELKE BASIC NARCOTICS
375.00
12/08/2015
188877
MORGAN CREEK VINEYARDS
NOV PURCH
358.56
12/08/2015
188878
MURPHY GRANITE CARVING
HUTCHINSON 10 PAVERS - PD MEMORIAL PARK
289.91
12/08/2015
188879
O'REILLY AUTO PARTS
SEAT COVER
127.37
12/08/2015
188880
OEM
MAKE 6 PLATES- FLATS, PLASMA
271.21
12/08/2015
188881
OENOPHILIA
MISC
256.80
12/08/2015
188882
OFFICE DEPOT
RIBBON
128.39
12/08/2015
188883
OFFICE OF MN IT SERVICES
SERVICES ENDING 10/31/15
104.05
12/08/2015
188884
OLD DOMINION BRUSH
INST PANEL COMPLETE
931.10
12/08/2015
188885
PHILLIPS WINE & SPIRITS
NOV PURCH
17,717.80
12/08/2015
188886
POSITIVE ID INC
ID CARD
18.40
12/08/2015
188887
POSTMASTER
DEC POSTAGE
1,650.00
12/08/2015
188888
PRIDE SOLUTIONS INC
SKID PLATE
95.00
12/08/2015
188889
PRINCE OF PEACE SENIOR APT INC
NOVEMBER TAX SETTLEMENT 2015
7,455.78
12/08/2015
188890
PROMAXX TRUCK PARTS
SHOE, CORE, BRAKE KIT
56.19
12/08/2015
188891
PTM DOCUMENT SYSTEMS
W -2'S
132.94
12/08/2015
188892
QUADE ELECTRIC
P&S 2095 GREY, LAMPS
305.70
12/08/2015
188893
QUILL CORP
BATTERIES
44.51
12/08/2015
188894
RJ LTRANSFER
FREIGHT
1,112.80
12/08/2015
188895
REFLECTIVE APPAREL FACTORY INC
ANSI 3 WATER RESISTANT 3 SEASON JACKET
550.85
12/08/2015
1188896
SAM'S CLUB
IOFFICE SUPPLIES, CONCESSION SUPPLIES
103.50
CHECK REGISTER A - CITY OF HUTCHINSON
CHECK DATE FROM 11/19/2015 - 12/08/2015
Check Date
-------------------
12/08/2015
Check
-------------
188897
Vendor Name
--------------------------------------------------------------
SCHILLING-FENSKE, TRISHA
Description
----------------------------------------------------------------------
DAMAGE DEPOSIT
Amount
300.00
12/08/2015
188898
SCHIMMEL CONSTRUCTION LLC
B. QUAST 405 ROSE LANE NE
13,035.00
12/08/2015
188899
SEBORA, MARC
GLENCOE MEETING WITH MIKE LONG PROSPECT
40.53
12/08/2015
188900
SHAW, KAREN
YOGA/PILATES- NOVEMBER
125.00
12/08/2015
188901
SOUTHERN WINE & SPIRITS OF MN
NOV PURCH
10,080.76
12/08/2015
188902
SPARTAN STAFFING
WK ENDING 11/15/15
4,898.91
12/08/2015
188903
STANDARD PRINTING
NOTARY DIE, IDEAL 100 STAMP PAD
24.90
12/08/2015
188904
STAPLES ADVANTAGE
TOWEL, TISSUE, GLOVE PWDR
372.36
12/08/2015
188905
STREICH TRUCKING
LOADS 11/19-11/20
2,830.00
12/08/2015
188906
TASC
January 2016 Flex Adm. Fees
1,488.61
12/08/2015
188907
THOMSON REUTERS -WEST
DISCOUNT PLAN CHARGES OCT
651.00
12/08/2015
188908
TITAN MACHINERY
DIAGNOSE & REPAIR LISTED ISSUE- EMERGENC
6,871.49
12/08/2015
188909
TKO WINES
NOV PURCH
248.95
12/08/2015
188910
TRUE BRANDS
LIQUOR
138.35
12/08/2015
188911
UNIFORMS UNLIMITED
CHIEF UNIFORM
147.89
12/08/2015
188912
UNITED ABSTRACT COMPANY
SCHEURER, L12 EXC S/2 S/2 BLOCK 10 HUTCH
100.00
12/08/2015
188913
UNIVERSITY OF MINNESOTA
ANNUAL MTG CITY ENGINEERS 1/27-29/16 K.
380.00
12/08/2015
188914
US BANK EQUIPMENT FINANCE
CONTRACT ALLOWANCE 11/20-12/20/15
388.41
12/08/2015
188915
USAQUATICS
HUT13016 HUT AQUATIC CENTER
165,687.60
12/08/2015
188916
VALLEY SALES OF HUTCHINSON
BUSHING
22.36
12/08/2015
188917
VERTECH SOLUTIONS & SERVICES
RENTAL AC A4#12053 DISHMACHINE
69.95
12/08/2015
188918
VIKING BEER
NOV PURCH
14,932.59
12/08/2015
188919
VIKING COCA COLA
COKE
454.65
12/08/2015
188920
VINOCOPIA INC
NOV PURCH
1,708.00
12/08/2015
188921
WASTE MANAGEMENT OF WI -MN
11/1-11/15 DISPOSAL FEES
4,930.70
12/08/2015
188922
WENDLANDT TREE SERVICE INC.
40X48 4 WAY PALLET #2
840.00
12/08/2015
188923
WEST CENTRAL SANITATION INC.
OCTOBER HAULING SERVICE
46,467.91
12/08/2015
188924
WIRTZ BEVERAGE MINNESOTA
NOV PURCH
13,475.81
12/08/2015
188925
WM MUELLER & SONS
BITUMIONOUS PATCH
15,490.25
12/08/2015
188926
WM MUELLER & SONS - SEPARATE CK
1_3P15-03
392,440.51
12/08/2015
188927
ZEP SALES AND SERVICE
ZEP BLOW OFF
305.90
Grand Total
I
1
1,324,823.62
CHECK REGISTER B - CITY OF HUTCHINSON
CHECK DATE FROM 11/19/2015 - 12/08/2015
Check Date Check
--------------------------------
12/08/2015 188802
Vendor Name
--------------------------------------------------------------
CROW RIVER GLASS
Description
----------------------------------------------------------------------
GLASS BOX FOR CEMETERY
Amount
52.55
Grand Total
52.55
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Codification of the Hutchinson City Code
Department: Legal
LICENSE SECTION
Meeting Date: 12/8/2015
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ✓❑
Public Hearing
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City periodically has our code of ordinances reviewed and recodified so that our code is up to date and recent
ordinance amendments or adoptions are included in our code book.
During the course of this year, staff has been working with the City's ordinance codifier, American Legal Publishing,
on codifying the City's current city code. The ordinance included in the packet is proposed to adopt all of the
ordinance updates and codify the set of ordinances. The last recodification of our ordinances occurred in 2004.
No major changes have been made to the ordinances. Overall, references to state law or publications have been
removed or updated as applicable. Specific updates to note include changing the term "non-intoxicating malt liquor"
to "3.2% malt liquor"; mirroring policy language pertaining to delinquent accounts; removing reference to appealing to
the City Building Code Board of Appeals, which we have not had for many years, in cases of challenging
interpretations of the State Building Code - all appeals will now go to the State; removing reference to the "Housing
Advisory and Appeals Board" and replacing with "Property Maintenance Code Board of Appeals" - this is to comply
with the International Property Maintenance Code that the City has already adopted; removed reference to
Administrative Offenses since that program was repealed several years ago; updated snowmobile equipment
requirements since the former regulations were from 1970; no longer require photograph being submitted with
transient merchant/peddler application, but rather at time license is issued - this is to avoid allegations of
discrimination; no tattooing of a minor regardless of whether parental consent is given in compliance with state law;
and pawnbrokers must now keep records for seven years to comply with federal laws.
Please note that because the codification process began the end of 2014, ordinances that were adopted after October
28, 2014, are not included in this codification. Those ordinances will be included in the first supplement to the code
that will be completed in the first quarter of 2016.
BOARD ACTION REQUESTED:
First reading of Ordinance No. 15-748. Set second reading and adoption for December 22, 2015.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 15-0748
An Ordinance Enacting a Code of Ordinances for the City of Hutchinson, Minnesota,
Amending, Restating, Revising, Updating, Codifying and Compiling Certain Ordinances of
the City Dealing With the Subjects Embraced in the Code of Ordinances, and Providing
Penalties for the Violation of the Code of Ordinances.
WHEREAS Minnesota Statutes Sections 415.02 and 415.021 authorize the city to cause its
ordinances to be codified and printed in a book,
NOW THEREFORE the City Council of the City of Hutchinson, Minnesota, hereby ordains:
Section 1. The general ordinances of the City as amended, restated, revised, updated, codified
and compiled in book form, including penalties for the violations of various provisions thereof,
are herby adopted and shall constitute the "Code of Ordinances of the City of Hutchinson". This
Code of Ordinances also adopts by reference certain statutes and administrative rules of the State
of Minnesota as named in the Code of Ordinances.
Section 2. The Code of Ordinances as adopted in Section 1 shall consist of the following titles:
I.
General Provisions
III.
Administration
V.
Public Works
VII.
Traffic Code
IX.
General Regulations
XI.
Business Regulations
XIII.
General Offenses
XV.
Land Usage
Section 3. All prior ordinances, pertaining to the subjects treated in the Code of Ordinances,
shall be deemed repealed from and after the effective date of this ordinance, except as they are
included and re -ordained in whole or in part in the proposed Code of Ordinances; provided, this
repeal shall not affect any offense committed or penalty incurred or any right established prior to
the effective date of this ordinance, nor shall this repeal affect the provisions of ordinances
levying taxes, appropriating money, annexing or detaching territory, establishing franchises, or
granting special rights to certain persons, authorizing public improvements, authorizing the
issuance of bonds or borrowing of money, authorizing the purchase or sale of real or personal
property, granting or accepting easements, plat or dedication of land to public use, vacating or
setting the boundaries of streets or other public places; nor shall this repeal affect any other
ordinance of a temporary or special nature or pertaining to subjects not contained in or covered
by the Code of Ordinances. All fees established in prior ordinances codified in this Code shall
remain in effect unless amended in this code or until an ordinance or resolution adopting a fee
schedule is adopted or amended.
Section 4. This ordinance adopting the Code of Ordinances shall be a sufficient publication of
any ordinance included in it and not previously published in the city's official newspaper. The
Clerk of the City shall cause a substantial quantity of the Code of Ordinances to be printed for
general distribution to the public at actual cost and shall furnish a copy of the Code of
Ordinances to the local library. The official copy of this Code of Ordinances shall be marked
and kept in the office of the City Clerk.
Section 5. The Code of Ordinances is declared to be prima facie evidence of the law of the City
and shall be received in evidence as provided by Minnesota Statutes by the Courts of the State of
Minnesota.
Section 6. This ordinance adopting the Code of Ordinances, and the Code of Ordinances itself,
shall take effect upon publication of this ordinance in the City's official newspaper.
Adopted by the City Council this 22nd day of December, 2015.
Gary T. Forcier, Mayor
Attest:
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Discussion on Seeking Grants for the Historic Interpretive Signage
Department: Administration
LICENSE SECTION
Meeting Date: 12/8/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Steve Cook
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Former Mayor Cook has asked to address the City Council to discuss the idea of seeking grants for the historic
interpretive signage portion of our Signage & Wayfinding Plan and to discuss a "Founders' Park" idea. Steve is willing
to work on the grant applications, but wants to have the council's blessing.
Please note that the interpretive signs were identified in the "future phases" portion of our Signage & Wayfinding
Master Plan. While Phase 1 has identified funds to help pay for that phase, "future phases" does not have a funding
source at this time so potential grants for the project would be beneficial. Phase 1 of the Master Plan is currently in the
2016 budget and is expected to be completed in the spring of 2016.
BOARD ACTION REQUESTED:
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Review of Truth in Taxation Hearing
Department: Administration
LICENSE SECTION
Meeting Date: 12/8/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As a follow up to the Truth in Taxation Hearing from Thursday, the Council should have a discussion on whether or
not there is a desire to change anything in regards to the 2016 budget and/or tax levy. Requests (if any) for additional
information from the Truth in Taxation Hearing will be presented at this time as well.
BOARD ACTION REQUESTED:
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Tonight's presentation is meant to give a brief overview of snow removal
operations in the City of Hutchinson.
SNOW & ICE POLICY
• City's goal is to provide reasonable
service that allows travel.
Emergency
Commercial
• Personal
The Snow & Ice Policy is designed to create the necessary authority, personnel,
equipment and priority assignments for City personnel to get streets & roadways
cleaned to support emergency, commercial and personal travel within the City.
2
Initiating Operations
• Weather monitoring
• Mn/DOT Roadway Weather Information
System (RWIS)
• Mn/DOT Aeronautics weather information
' Websites (NOAH, AccuWeather, etc.)
' Television, radio and other media
• Look out the window O
City staff use a variety of weather monitoring systems. Current and predicted
weather play a key role in the decision-making process whether to initiate snow
operations. There are a host of tools used to monitor weather. Mn/DOT has
weather tools that seem to be very reliable. We use other media to 'check' what
we're seeing on Mn/DOT's sites. With all of these high-tech tools, the most
reliable system remains just getting up early in the morning and looking out the
window.
Once a decision has been made regarding a planned response personnel are
notified. Whenever possible, operations are planned to avoid overtime
situations. After staff has been notified, the Police Department is notified.
3
Snow Emergency
• City Code § 72.15
• DECLARATION OF SNOW EMERGENCY; PARKING PROHIBITED.
• (A) The City Administrator or other designated official may declare a snow emergency in the
city. The emergency shall be declared by 4:00 p.m. and shall take effect later that same evening at
12;00 midnight. The snow emergency shall continue to be in effect for 24 hours.
• (B) Notice of the declaration of a snow emergency shall be given by notifying the local news
media; however the notification shall be a service right only and not a duty on the part of city
officials.
• (C) luring a declared snow emergency, no motor vehicle shall be parked on any street or
alleyway in the car between the hours of midnight and 7:00 a.m. except as otherwise posted.
• (D) During a declared snow emergency, any police officer is authorized to have a motor vehicle
which is parked in violation of this section removed at the owners' expense.
• (Ord. 09-0538, passed 12-22-08)
For the last six years, there has been a snow emergency ordinance in place.
Some years, the snow emergency is used frequently, and other years, there isn't
a need to use it all winter long. The City's ordinance restricts on -street parking
from midnight to 7:00 a,m. following declaration of a snow emergency. Motor
vehicles parked in violation of the ordinance may be towed at the owner's
expense.
4
Snow Emergency
•
Generally by noon, but for sure prior to 4,00 p.m, each day, a decision will be made as to whether
notification of a snow emergency is necessary. If weather conditions warrant, notification I5 made to:
• Snow emergency line (320) 234.5699
• KDUZ"P HCVN Gable Channel 7 & 10
• Hulchirrson Leader Website City notfication system (sign up on web site)
• Designated City staff Personnel involved in snow removal
• Updating a message on a dedicated telephone message Ilne
• Updatinglinitiating any other current or haws notification systems that may be implemented
• Panting restrictions begin at 12:00 a.m. and are In effect untti 7:00 a.m. that morning. It may tse necessary
to Mate success€ve snow emergencies. Each time a stow emergency is declared, the 7 -hour parking
restrictions begin again.
• Pasted, existing parking regulatiom win be enforced.
• Issues identified by City staff engaged In snow removal operations are reported to the senior Public Works
employee, who coordinates with the Police Department.
• The intent is to use the notification procedure judiciously, taking into account weather conditions,
precipitation lypelaccumulatlon, and planned maintenance activities. Generally, the snow emergency will
be declared after 4' of snow, severe drinFng, or the necessity to treat roadways for severe slippery
conditions.
Usually by noon, but for sure before 4:00 p.m., a decision will be made whether
to call a snow emergency.
If a snow emergency is declared, there are several ways that are used to notify
the public.
There may be a need to declare back-to-back snow emergencies. Each time,
the parking restrictions are renewed.
Snow crews and the PD work together to address any problem areas.
Typically not used until 4" of snow, severe drifting, or as necessary for treating
slippery conditions.
5
Snow Removal Operations
• Two things you can do with snow:
• 1) Move it out of the way
2) Let it melt
low __. __.. ....
400 - --.
o _...
mi— 1 2 3 S S e 7 8 9 10
Snow removal isn't rocket science, because there's only two things you can do
with snow. You can move it out of your way or you can let it melt. Moving it out
of the way is the most common and effective method. Methods include
shoveling, plowing and snow blowing.
Of course when weather conditions allow, melting occurs naturally. When the
weather isn't warm enough, we add chemicals to suppress the freezing point
and help the melting process. Basically, salt, sugar and alcohol can be used to
suppress the freezing point of snow and ice. The most common freeze point
suppressant is sodium chloride (Salt). Other chemicals are generally chloride -
based, but lately we've seen byproducts from various high -sugar content
agricultural products being used as freeze point suppressants alone or in
combination with chloride -based products.
The focus of snow/ice control in the last 15 years has decidedly been focused
on melting. With costs of chemicals rising dramatically, and because of potential
environmental affects, we have shifted our focus back to mechanical means of
snow removal, deliberately reducing chemical use over time.
A
Snow Removal Operations
• Move it out of the way
• We use 28 vehicles/equipment to move snow
out of the way
• Let it melt
• We use salt or sunshine/warm temperatures
to melt the snow
We use more than two dozen vehicles and equipment to move snow out of the
way. Snowplows, wing plows, snow pushers, and snow blowers are used to
mechanically move snow.
By doing a good job of mechanically moving snow, it is surprising what nature
will do to help keep pavements clean. Our best example is at the airport. We
do not use any chemicals at the airport because light aircraft are very sensitive
to de-icing chemicals. Yet, after snow removal operations are complete, it
generally isn't long before the runway and taxiways clear under the sun's power.
As mentioned, we have deliberately reduced the use of chemical this year, but
we still use sand/salt to address intersections, curves, and other roadway
features for safety reasons.
7
Move it out of the way
PERSONNEL - 26 staff
Operations & Maint.
Full-time =11
Parks = 5
Water — 1
Wastewater =1
Contract= up to S
Everyone in Operations & Maintenance is involved in snow removal and has
assigned routes. The Arborist is generally assigned during the day to provide
necessary services after most of the crew is gone for the day.
Every Park Maintenance operator is involved in snow removal.
CreekSide and Public Works (Engineering, Water, Wastewater) also provides
backup employees and equipment for snow removal operations, if necessary.
There may be times when some of these employees are not used, depending
upon snow conditions.
Up to eight trucks & drivers are contracted for snow hauling. They are available
on-call and receive an hourly rate for their truck and labor, along with an annual
retainer fee. For lighter snowfall, usually only 5 trucks are used. 8 trucks are
used for heavy snow events. This is necessary to get snow removal operations
done before heavy traffic begins downtown.
Snow Removal Equipment
6 Wheel Loaders 8 Snowplow Trucks
Operations are adjusted each year, depending upon equipment and staffing available.
The City utilizes 6 wheel loaders. 5 are assigned functions and 1 serves as a backup unit.
wheel loaders are equipped with snowplows and wing plows. The backup wheel loader is
equipped with a front plow only, 1 loader is used to carry the snow blower used for snow
removal.
Up to 3 wheel loaders are used in the downtown area to clean streets, alleys, parking lots and
facilities. 2 wheel loaders are used at the schools on the west side of towEach of loaders,
after having plowed their primary route, go out to various routes within the City to assist
snowplow trucks. Loaders are also used to clean up at the airport, too.
8 snowplow trucks are used. 5 are assigned to primary routes of about 15 centerline miles each.
A 6t" truck works the downtown area. The 71h truck is used by the Park Department on schools,
parks and other properties. The 6t' truck is a spare truck used when one of the trucks has a
mechanical failure, but is usually used for tree work during the winter. As trucks finish up in their
own areas, they contact other drivers to see where they can help out.
All of the primary trucks are equipped with sandlsalt distributors. We currently distribute about
1,600 ton of sandlsalt per season. To make the sand/salt as effective as possible, all five
primary trucks also are equipped with salt brine distributors. Salt brine wets the sand/salt so it
sticks to the road and 'kick starts' the salt to begin melting ice.
Snow Removal Equipment
6 Light Trucks with snowplows 2-8 Dump Trucks for Snow Hauling
Light trucks are an important part of the fleet, because they provide snow
removal services to alleys, cul-de-sacs, and to various public facilities. 2 of
these trucks are assigned to routes, and the other 4 are used wherever they can
help out.
When addressing light snow removal needs, the City has one tandem -axle dump
truck and we usually use one of the County's trucks to haul snow.
Up to 8 contracted trucks are used to haul snow. Primary snow storage sites are
located at the National Guard Armory and at the Bass Pond in the downtown
area.
10
Snow Removal Equipment
4 Bobcats wl Snowplows
4 Ag. Tractors w/ Snowplows
2 skid steer loaders are used in the downtown area to clean sidewalks along
streets and public facilities in the downtown area. A 3'd loader is used at school
properties, and the 4th at the Cemetery.
2 tractors are used in the downtown area for parking lots & alleys. 1 tractor is
used at the airport. 1 tractor is available for sidewalk/trail maintenance.
When necessary, tractors with either plows or snow blowers area available to be
used in other areas.
11
Snow Removal Equipment
1 Trackless wl Snow Blower (Sidewalks, trails & facilities)
The Trackless municipal tractor can be equipped with a V plow, 5 -way snowplow
or snow blower. This unit is used primarily to clean lower priority sidewalks and
trails and is used at facilities throughout the City, as needed.
12
Sidewalk Snow Removal
• Adjacent property owner primarily
responsible (4' width)
• City may, at its discretion, provide some
snow removal services on identified
sidewalks & trails.
• Sidewalks not cleaned will be cleaned by
City and property owners will be billed.
Generally, adjacent property owners are responsible for keeping 4' of the
sidewalk clear for travel.
Some sidewalks/trails are maintained by the City on a 4 -tier priority basis,
providing personnel & equipment are available. Each time it snows, the priority
system starts over. It is possible to get through priority 1 and 2 sidewalks/trails
and have to start over because it snowed again, leaving priority 3 and 4
sidewalks & trails untouched for several days.
Private sidewalks are inspected following snow events. Property owners in
violation are notified, and if the sidewalk isn't cleaned in a timely manner, the
City will initiate the work and bill the property owner.
13
Snow Disposal Site
• Public site north of Armory, located at
1200 Adams St SE
• No services from the City. Users
responsible for maintaining piles
• Other City sites are not to be used by
private parties.
There is a public snow disposal site available north of the National Guard
Armory. Both the City and private parties use the site, which takes working
together to maximize the capacity of the site. The City does not supply ongoing
maintenance of the snow piles, so private parties need to maintain the snow
they dump. This is the only City site available for use by private parties.
14
Snow Removal on Private Property
• Violation of statutes and ordinances for
private parties to move snow from
private property onto or across public
roadways.
• Violators subject to consequences of the
statutes/ordinances .
Plowing, blowing, or moving snow onto or across public roadways violates State
Statutes and local ordinances. Violators are notified and may be charged for
cleaning up, if necessary. If the practice does not stop, violators are subject to
the consequences identified in statute/ordinance.
15
Private Snow Removal Contractors
• Activities are considered as permitted
e Violations of statutes/ordinances may
result in privileges being suspended by
City Council.
Private snow removal contractors are considered permitted. Violations of
statutes/ordinances may result in the suspension of their privilege to conduct
business within the City.
16
Damage to Private Property
• Snow removal can cause damage, even with
the best care
• City will consider responsibility for damage
caused by physical contact with plows
. Maximum reimbursement for mailbox = $250
• Public Works and/or Police may investigate
Even with the best care and caution, property may be damaged by snow
removal operations. It is the City's policy to address damages caused by actual
contact with a plow. The most common item damaged is mailboxes.
Considering the variety of mailboxes used by property owner, the City has set a
maximum reimbursement for mailbox damage at $250. Whenever possible
Public Works staff or Police officers will investigate to determine the nature of
damages reported.
17
Services to Private Property
• Services to private property provided
when:
• When responding to an emergency services
call
• Property owner consents, and service directly
benefits other City operations
Generally, City snow removal operations will not be provided on privately owned
property. The only cases where City operations will take place on privately
owned property is when an emergency response is necessary (Police, Fire,
Ambulance, Gas leak/Electric line down...). There may be some rare cases
where it is beneficial to City operations to extend operations onto private
property, but that will only be done with the property owner's consent.
18
Requests for Service & Complaints
• Call the Street Department at:
(320) 234-4219 during regular
business hours (7:00 am to 4:00 pm).
• For emergency service after hours
contact Police dispatch at
(320) 587-2242.
If anyone has questions about snow removal or need snow removal services,
they can contact the Street Department during regular business hours or contact
the Police Department dispacthers after hours.
19
For More Information
• Copy of the policy available by calling
the Street Department (320) 234-4219
• Check out the web site:
www.d. hutchinson. mn. us
• ??
If anyone would like a copy of the snow/ice policy, they can contact the Street
Department and a copy will be provided. Also, interested parties are
encouraged to visit the City's website.
20
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Follow up regarding the City acting as Fiscal Host for Elks Inclusive Play Park
Department: Administration
LICENSE SECTION
Meeting Date: 12/8/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich/Marc Sebora
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Please see the attached memo
BOARD ACTION REQUESTED:
Staff is seeking direction from the Council on the Elks request to the City to be the
Fiscal Host for the Elks proposed
Inclusive Play Park
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Memo
To: Mayor and City Council Members
From: Matt Jaunich, City Administrator
Marc Sebora, City Attorney
Date: 12/3/15
Re: Fiscal Host for Elks Inclusive Play Park
Office of the City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-234-4241/Fax 320-234-4240
As a follow-up to the discussion we had at the last city council meeting regarding improvements
to Elks Park, city staff has had an opportunity to look into the feasibility of the city acting as a
"fiscal host" or depository for funds raised by the Elks club for improvements to the park. For the
council's knowledge, the City is authorized by State law to accept donations for public purposes
by either individuals or entities. As we mentioned at the last meeting, the difficulty arises in
using those funds for the completion of a project. Once the money has been deposited with the
city it in effect becomes "city money" and because of that, the city must abide by the rules and
laws involving proper public expenditures.
The most significant requirement that the city has is that of following the state contracting laws
which require that all projects over $100,000 be subjected to a public bidding process. As you
heard during the presentation by the representative of the Elks club at the last meeting, they have
estimated that their project cost will be around $300,000 and they had already started working
with a construction company for the project, Flagship Recreation. It is important to remember
that once the money comes into the city that this Park Project in effect becomes a "city project"
and we are bound by law to bid the project out. More or less, we become the project manager
when we agree to be the fiscal host. Therefore, it is not guaranteed that Flagship Recreation will
end up being the contractor on the project, and there is no guarantee that the features that the
Elks wish to incorporate into the park will actually end up being a part of the park.
Finally, although all volunteer projects have the best of intentions, more often than not funding
drives fall short of their goals. If the Elks Club and other community members are not able to
raise the full amount of the costs of the project, will there be an assumption that the city make up
the difference to complete the project? If so, is the Council comfortable with that? It is important
to remember that this is not a project that the city has had as a part of its five-year capital
improvement plan, and if the city wishes to make it part of that plan, we should budget
accordingly.
If improvements to Elks Park are a project that the city wishes to take on, the city certainly can
accept gifts of equipment, or materials made by the Elks or other contributors to the project if
there were certain features that the Elks wanted to incorporate into the park should this become a
city project. This can be done without regard to state contracting requirements for cities.
City staff would be happy to answer any other questions you have about this at the council
meeting on Tuesday.
Thanks!
Matt
4
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approve/Deny Fire Relief Association Contribution Policy
Department: Administration
LICENSE SECTION
Meeting Date: 12/8/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The attached policy is being presented to the City Council for consideration. The proposed policy serves two
purposes:
1) Puts a written policy in place that states a purpose for the City's contribution to the Hutchinson Fire Relief
Association and sets an annual amount that will assist the City from a budgeting standpoint
2) Increases the monthly benefit amount from $15 a month per year of service to $17 a month per year of service.
This is the first increase in the monthly benefit amount since 2008.
In years past, there has not been a plan or purpose behind the City's contribution portion to the Hutchinson Fire Relief
Association. Usually, the city's amount has been dictated by the State Auditor's report on the minimum municipal
contribution. The proposed policy will help in providing an explanation behind our contribution ($2,500 per active
firefighter), and will also assist the City from a budgeting standpoint. As you will notice in the attached report, the City
as contributed anywhere from $1,000 to $87,818 over the past 16 years. From a budgeting standpoint this is difficult
to account for when there are such large fluctuations in the budget. This proposed policy will help to balance that
fluctuation giving staff a standard budgeting number for the years to come.
In regards to the monthly benefit amount, please note that these costs are covered by the Hutchinson Fire Relief
Association monies. While the Hutchinson Fire Relief Association is responsible for the Association's finances, the
City has to approve of the benefit amount. I have included a memo from the State Auditor that helps explain this.
Staff and members from the Fire Relief Association will be present to answer any questions you may have.
BOARD ACTION REQUESTED:
Approval of the Fire Relief Association Contribution Policy
Fiscal Impact: $ 75,000.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
FIRE RELIEF ASSOCIATION CONTRIBUTION POLICY
POLICY NO. 3.33
ARTICLE 1. PURPOSE
The purpose of this policy is to assist the Hutchinson Fire Department and the Hutchinson Fire
Relief Association in four distinct areas. Those areas are as follows:
1) In the recruitment of new firefighters to the Hutchinson Fire Department
2) To help retain current active firefighters on the Hutchinson Fire Department
3) To create a sound financial practice to help fund the Hutchinson Fire Relief Association
and to help avoid fluctuations in the City's required municipal contribution to the
Hutchinson Fire Relief Association
4) To create a format for the documentation on the Hutchinson Fire Relief Association's
Monthly Benefit amount
ARTICLE 2. POLICY
To assist the City, the Hutchinson Fire Department, and the Hutchinson Fire Relief Association
in sound financial planning and in the recruitment and retention of firefighters, the city council
hereby commits to contributing $2,500 per active firefighter per year to the Hutchinson Fire
Relief Association. Per the effective date of this policy, the active firefighter count will be set at
thirty (30).
At the effective date of this policy, the city council also hereby approves of a monthly benefit
amount of $17 per year of service for all eligible Hutchinson Fire Relief Association members as
defined by the Hutchinson Fire Relief Association bylaws.
Nothing within this policy is construed to prohibit future city councils from making changes to
the municipal contribution or monthly benefit amount for whatever reason deemed in the best
interest of the City. Also, nothing within this policy shall prohibit the City from contributing
more than $2,500 per active firefighter in any given year if the City is required to do so by the
Office of the State Auditor.
ARTICLE 3. EFFECTIVE DATE
The effective date of this policy shall be January 1, 2016.
Approval Date: December 8, 2015
Fire Relief Contributions
16 -Year Average
City
$6,724.38
Rural
$120,093.04
State
$46,076.60
$7,395.00
$82,984.16
Year
Contribution
Contribution
Contribution
Total
$130,097.60
2000
$21,000.00
$5,400.00
$55,220.00
$81,620.00
2001
$22,000.00
$7,980.00
$57,100.00
$87,080.00
2002
$23,000.00
$4,840.00
$64,549.00
$92,389.00
2003
$1,000.00
$4,840.00
$78,145.00
$83,985.00
2004
$2,000.00
$5,290.00
$99,521.00
$106,811.00
2005
$5,000.00
$5,290.00
$94,756.00
$105,046.00
2006
$6,000.00
$5,290.00
$99,592.00
$110,882.00
2007
$7,000.00
$5,290.00
$84,882.00
$97,172.00
2008
$8,000.00
$5,290.00
$72,598.00
$85,888.00
2009
$9,000.00
$5,290.00
$62,847.00
$77,137.00
2010
$14,137.00
$5,290.00
$68,050.00
$87,477.00
2011
$87,818.00
$7,500.00
$66,853.00
$162,171.00
2012
$78,665.00
$10,000.00
$68,358.00
$157,023.00
2013
$76,818.00
$10,000.00
$98,854.31
$185,672.31
2014
$86,664.00
$10,000.00
$100,818.26
$197,482.26
2015
$86,664.00
$10,000.00
$106,989.06
$203,653.06
16 -Year Average
$33,422.88
$6,724.38
$79,945.79
$120,093.04
10 -Year Average
$46,076.60
$7,395.00
$82,984.16
$124,858.78
5 -Year Average
$83,325.80
$9,500.00
$88,374.53
$130,097.60
STATE OF MINNESOTA
OFFICE OF THE STATE AUDITOR
SUITE 500
525 HARK STREET (6-5
296-255 1.[Voice']
(671) 296-4755 (Fax)
RFBF.CC'A OTTO SAINT PAUL, MN 55103-2139 state. auditor@,osa.statc.tnn.us (F -mail)
STATF: AUDITOR 1-800-627-3529 (Relay Sere ice)
Statement of Position
Required Municipal Contributions to Volunteer Firefighters' Pension Plans
State law requires a municipality to pay a minimum annual contribution to the special fund of
its affiliated volunteer fire relief association, unless the special fund is fully funded or fire state
aid is sufficient to cover the municipal obligation.' The special fund is a fund established and
maintained within a relief association to pay service pensions to retiring members. A pension
plan is "fully funded" when there are sufficient assets to cover future liabilities.
The funded status of a special fund is affected primarily by changes to benefit levels (i.e.,
liabilities increase) and by investment gains or losses (i.e., assets increase or decrease). Benefit
increases and investment losses decrease a fund's assets, thereby increasing the likelihood that
a municipal contribution will be required. A decrease in the funded status will also likely
increase the size of the required contribution.
Whether a municipal contribution is required and the amount of the required contribution is
determined by using a statutory formula. The formula varies depending on whether the plan is
a defined -benefit lump -sum pension plan or a defined -benefit monthly pension plan.'
Lump -Sum Pension Plans
For lump -sunt plans, the minimum required municipal contribution equals the financial
requirements of the special fund minus 1) the amount of fire state aid to be received during the
following calendar year; and 2) the amount of any contributions to the special fund from the
active members of the relief association to be received during the following calendar year. In
addition, five percent annual interest on the assets is subtracted.3
The minimum required municipal contribution is calculated by the officers of the relief
association during the month of July for the following year J To calculate the minimum
Minn. Stat. § 424A.092, subd. 'a & 4; Minn. Stat. § 424A.093, subd. 5. In some instances, a municipal
contribution may be triggered even though the pension plan is fully funded.
' See Minn. Stat. § 424A.092, subd. 3 (for lump -sum pension plans) and Minn. Stat. § 424A.093, subd. 5 (for
monthly pension plans). There is no required municipal contribution for a defined contribution plan.
Minn. Stat. § 424A.092, subd. 3(d).
The Schedule Form, provided by the Office of the State Auditor, calculates the amount of any required
municipal contribution for the following year. For example, the 2015 Schedule Form will calculate the required
municipal contribution amount for the year 2016.
Reviewed: October 2015 2009-2001
Revised: July 2014
This Statement of Position is not legal advice and is subject to revision.
An Equal Opportunity Employer
required municipal contribution, the officers treed to know the special fund's financial
requirements for the following year. In July, the officers calculate the financial requirements
for the following year and the overall funding balance for the current calendar year.
If the special fund is not fully funded, the financial requirements for the following calendar
year are determined by taking into account 1) the total accrued liability for all active and
deferred members of the relief association, calculated for the following calendar year; 2) the
increase in the total accrued liability for the following calendar year over the present calendar
year; 3) the amount of anticipated future administrative expenses; and 4) one-tenth of the
deficit resulting from either an increase in the service pension or an investment loss occurring
over the last ten years.
If the special fund is fully funded, the financial requirements for the following calendar year
are the total of 1) the increase in the total accrued liability for all members for the following
calendar year over the present calendar year; and 2) the amount of anticipated future
administrative expenses.
Monthly Pension Plans
For monthly pension plans, the Financial requirements of the special fund are based on the most
recent actuarial valuation. Each relief association must determine the minimum obligation of
the municipality for the following calendar year "on or before August 1 of each year." 5 The
"most recent actuarial valuation" included in the calculation would generally be a valuation
from January l of the same year or December 31 of the prior year.
For most plans, the Governmental Accounting Standards Board (GASB) requires an actuarial
valuation every two years.b In addition, a new actuarial valuation is required whenever there is
a benefit change. If the plan is in deficit, the statute permits amortization over a period of
years.
Defined Contribution Plans
For defined contribution plans, the individual volunteer firefighter experiences the gains and
the losses. The municipality has no obligation to make contributions to offset losses if they
occur, although it can make a voluntary contribution to the special fund if it chooses.
Benefit Levels
The level of benefits paid by a volunteer firefighter pension plan is usually set by agreement
between the relief association and the municipality. Benefit level changes must first be
discussed and adopted by the relief association through a change in its bylaws. The changes
5 Minn. Stat. § 424A.093, subd. 5(a).
See Minn_ Stat. § 69.051, subd. 1 (financial statements required to be in conformity with generally accepted
accounting principles); GASB Statement 25, para. 35 (biennial actuarial valuations required for financial reporting
purposes).
' Minn. Stat. § 424A.093, subd 4 (d),
Reviewed: October 2415 2 2009.2001
Revised: July 2014
must be made in keeping with the relief association's bylaw amendment procedures and Open
Meeting Law requirements. A relief association should then seek municipal approval of the
benefit level change. The city council or town board can choose to ratify the benefit level
change or choose not to ratify the change. Once the bylaws are ratified by the municipality,
however, the benefit levels are guaranteed by the municipality. The municipality assumes
responsibility for ensuring the special fund has sufficient assets to cover approved benefit
levels.
For those relief associations that are affiliated with an independent nonprofit firefighting
corporation rather than a municipal fire department, benefit level changes must be approved by
the board of the independent corporation. In addition, the independent nonprofit firefighting
corporation is responsible for making any required contributions to the relief association.
In limited circumstances, a volunteer fire relief association has the authority to increase its
benefit level without municipal ratification. However, if a municipal contribution is later
required, the contribution level will be calculated using the last benefit level ratified by the
municipality.$ If there was never a resolution to ratify a benefit increase, the relief association
must return to the last ratified level.
Municipalities do not have authority to unilaterally change a relief association's benefit level,
Municipalities cannot initiate a change in benefit levels, rescind benefit increases, or give
contingent approval to benefit changes.
Payment of Required Municipal Contributions
To fulfill its obligation to provide at least the minimum required municipal contribution, a
municipality may use any source of public revenue, including a tax levy. For monthly pension
plans, for example, a municipality may levy taxes "without any limitation as to rate or amount
and irrespective of any limitations imposed" by any other law or regulation.4
If the relief association's benefit level is approved by the affiliated municipality, the
municipality is required under state law to make any contributions that become due at that
benefit level. Municipal contributions are to be paid during the year in which the contribution
is required. If the municipality does not include the full amount of the minimum municipal
contribution in its levy for any year, the officers of the relief association must certify that
amount to the county auditor, who must spread a levy in the amount of the certified minimum
municipal contribution on the taxable property of the municipality.10
Minn. Stat, § 424A.02, subd. 10.
Minn. Stat. § 424A.093, subd. 5(d); § 424A.092, subd. 4(c).
'0 Minn. Stat. §§ 424A.092, subd. 4(d); 424A.093, subd. 5(e).
Reviewed: October 2015 3 2009-2001
Revised: July 2014
HUTCHINSON CITY COUNCIL ci vof 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Consideration of CGMC Wastewater Legal & Regulatory Voluntary Assessment
Department: PW/Eng
LICENSE SECTION
Meeting Date: 12/8/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff F1
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Coalition of Greater Minnesota Cities (CGMC) is requesting the consideration of its members to contribute, via
voluntary assessment, for support of a CGMC Wastewater Legal and Regulatory Program. Program details can be
found in the attached documents that identify the need and purpose of the program.
City staff will be available to answer any questions that you may have.
BOARD ACTION REQUESTED:
Approval of CGMC Wastewater Legal and Regulatory Program Voluntary Assessment.
Fiscal Impact: $ 4,740.00 Funding Source: Wastewater Utility Professional Services
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ON pF GREATER Mj�N�S
C1TIiES
Dedicated to a Strong Greater Minnesota
Tuesday, November 24, 2015
Via U.S. mail and e-mail
Dear City Administrators -
Coalition of Greater Minnesota Cities (CGMC) members take their role as stewards of Minnesota's
waters seriously, but without regulatory and legislative relief our cities could face escalating wastewater
and storm water costs that will generate few environmental benefits. To address this challenge, at the
CGMC membership meeting in Alexandria on November 13, the CGMC board recommended and the
members approved a voluntary assessment to pay for a new CGMC Wastewater Legal and Regulatory
Program. The program and rationale are described below. We hope that {city name} will join with
others and contribute to this program through a voluntary assessment in the amount of $1 per
wastewater hookup.
The Problem and Needed Action
The pace of regulatory activity by the Minnesota Pollution Control Agency (MPCA) and the
Environmental Protection Agency (EPA) has been increasing. Expensive and generally unfunded
mandates are being enforced through permits issued to city wastewater facilities. Some of these
standards are based on outdated science, contradict national standards and/or include requirements
imposed by no other states. Equipment upgrades are being required that will result in little or no benefit
to water quality and the increased costs to city households could be substantial. And, environmental
groups have lawyered up and are challenging these problematic MPCA standards in court as not going
far enough.
Our challenge is that the CGMC has a limited budget for environmental advocacy at the legislature and
no budget for legal or regulatory advocacy. It also lacks the budget for a media plan to win public
support or respond to negative and erroneous media created by environmental groups and the MPCA.
In September, the CGMC board reallocated a portion of the CGMC's environmental budget to a state
rulemaking petition that will seek to amend or repeal the state's new riverine standards and a federal
lawsuit challenging the EPA's approval of those standards. The federal suit arises from statements by
the EPA that it had no documents or records in its possession demonstrating the scientific validity of
several criteria in the new standards, even though it approved those standards four months later. The
request for new rulemaking arises out of new evidence relating to the reasonableness of the MPCA's
standards: a memo from the main national standards board stating that a key test used in the MPCA
PAGE 2
standards is not an appropriate measure of impairment. The attached memo explains the rationale for
these suits in more detail.
Scope of Activity
Initially, the Wastewater Legal and Regulatory Program funds will be used to pursue the two lawsuits
described above, including appeals and to provide media support as needed related to the CGMC's
environmental program. This would allow the existing CGMC environmental budget to be used for
legislative activity. If sufficient funds are raised through this assessment, additional legal efforts to
address other areas of concern, such as the enforcement or development of chloride, sulfate, mercury
or nitrate standards, may be undertaken. These funds will not be used for any purpose other than this
type of environmental activity.
Creating this Wastewater Legal and Regulatory Program for the CGMC will also allow the Minnesota
Environmental Science and Economic Review Board (MESERB) to return to its original focus of providing
technical expertise on regulatory matters affecting wastewater facilities. The CGMC is much better
positioned to engage in legislative and legal advocacy than MESERB.
This Wastewater Legal and Regulatory Program will not address individual city permits. Many cities do
not realize that if the MPCA seeks to change your NPDES permit, you can negotiate the terms and/or
challenge the permit in a contested case. If your permit is expiring or the MPCA has contacted you
about changing your permit, you may want to contact one of Flaherty & Hood, P.A.'s regulatory
attorneys, Christopher Hood or Daniel Marx, to discuss your options at 651-225-8840.
The Request to Cities
The CGMC membership voted to pay for this Legal and Regulatory Program through a voluntary
assessment in the amount of $1.00 for each wastewater hookup. For example, a city that has 1200
commercial and residential wastewater hookups in its town would contribute $1200. Because this is a
voluntary assessment, a city could chose to contribute more, or less, than that amount.
This assessment is for 2016. At our 2016 annual meeting in Austin, Minnesota, we will evaluate the
progress of this new fund and decide how to proceed in future years. Attached to this letter, you will
find an invoice/pledge form. If your city is willing to contribute to the CGMC Legal and Regulatory
Program, please return this form. You can pay now by check, or pledge to pay in 2016 by June 1.
The CGMC Board strongly urges you to participate in this effort to bring sound science and reasonable
requirements to wastewater regulation. Thank you for your assistance on this important matter.
PAGE 3
Best regards,
Bob Broeder
President, Coalition of Greater Minnesota Cities
Cc: {City Manager/Administrator} cc by email only
{Public Works/Wastewater}
Pledge Form/Invoice
CGMC 2016 Wastewater Legal and Regulatory
Program
Voluntary Assessment
The Coalition of Greater Minnesota Cities (CGMC) has established a Wastewater Legal and
Regulatory Program that will be funded by its members through a voluntary assessment. The
suggested assessment is $1.00 per wastewater billing account.
To calculate the suggested assessment for your city, multiply the number of wastewater billing
accounts by $1.00: $ 4740
Please participate in the Wastewater Legal and Regulatory Program. You may send a check now
or pledge an amount and remit payment by June 1, 2016. We will send a reminder invoice to
those choosing to pledge. You may choose to contribute more (or less) than the suggested
amount.
Thank you for your support of the CGMC Wastewater Legal and Regulatory Program. If you
have any questions on the program or the voluntary assessment, please contact Tim Flaherty of
Flaherty & Hood, P.A. at (651) 225-8840 or by e-mail at tpflaherty@flaherty-hood.com.
MIS
Please return this portion to the CGMC by February 1, 2016.
The City of {city name} will participate in the Voluntary Assessment for the CGMC Wastewater
Legal and Regulatory Program by (select one)
Li Submitting payment of the voluntary assessment now (enclose check payable to the
CGMC)
X Pledging to pay the voluntary assessment by June 1, 2016.
{City} will pledge or pay the following assessment ($1 per wastewater account suggested) $4740
Coalition of Greater Minnesota Cities
c/o Dana Hogan
Flaherty & Hood, P.A.
525 Park Street Suite 470
Saint Paul, MN 55103
DCHogan@flaherty-hood.com
4,tp� of GGEarER MiN,y��o
CoQ Co
orJES9
Dedicated to a Strong Greater Minnesota
Rationale for CGMC/MESERB challenge to MPCA's water quality standards
for rivers and streams
The CGMC Board voted Oct. 23, 2015 to authorize Flaherty and Hood and Hall and Associates
to initiate and prosecute the following two legal actions:
1. A state rulemaking petition to amend or repeal the state's new water quality rules
related to rivers and streams, and
2. A federal lawsuit against the U.S. Environmental Protection Agency challenging its
approval of the MPCA's riverine standards
The Board took this action because parts of the new MPCA riverine standards are not based on
sound science and evidence of this was not considered in the state's original rulemaking.
Below is the rationale for the action taken by the CGMC and the Minnesota Environmental
Science and Review Board (MESERB):
1. Federal lawsuit against the EPA challenging its approval of the MPCA's riverine
standards
This legal action involves a lawsuit against the United States Environmental Protection Agency
(EPA) for acting contrary to the requirements of section 303(c) of the federal Clean Water Act
and regulations promulgated thereunder when it approved MPCA's riverine standards. Under
the section 303(c) of the Clean Water Act, the EPA is required to review and to approve or
disapprove state -adopted water quality standards, such as MPCA's riverine standards. State
standards are required to be based on a "sound scientific rationale" and "sound scientific
information" (40 C.F.R. 131.11(a) and (b)), and "appropriate technical and scientific data and
analyses" (40 C.F.R. 131.5(a)(4)).
The EPA approved Minnesota's riverine standards on January 23, 2015. However, just four
months earlier, the EPA responded to Freedom of Information Act requests (EPA FOIA
responses) indicating that it had no documents or records in its possession demonstrating either
that dissolved oxygen (DO) flux, per se, should be considered indicative of use impairment in a
river or stream, or that using the five-day biochemical oxygen demand (BODS) test as a nutrient
response criterion was scientifically defensible, both of which are features of the MPCA's
riverine standards that were challenged by MESERB throughout the MPCA's rulemaking and
then in the declaratory judgment action in the Court of Appeals.
A federal lawsuit against the EPA would be premised on the fact that the EPA acted arbitrarily
and unreasonably in approving Minnesota's riverine standards after admitting that it did not
possess any information showing (1) the BODS test is a valid nutrient impairment indicator, or
(2) that DO flux causes aquatic life impairments just four months earlier. This argument is
bolstered by the publication of a memorandum from Andrew Eaton, of the Joint Editorial Board
of the Standard Methods for the Examination of Water and Wastewater, the creator of the BODS
test, dated November 19, 2014 (the Standard Methods memorandum), which confirmed that the
BODS test, relied upon by the MPCA as a response criterion for its new riverine standards, is not
"an appropriate measure of nutrient pollution nor is it a valid predictor of nutrient impacts."
The existence of the EPA's FOIA responses and the Standard Methods memorandum make a
federal case against the EPA strong and easy for a federal judge to understand. In short, how
could the EPA have approved Minnesota's riverine standards when it admitted that it had no
information demonstrating that key aspects of these standards were scientifically defensible, and
when the creator of one of the tests utilized by MPCA to detect nutrient impairments had
indicated that it should not be used in such a manner?
2. State administrative petition to amend or repeal MPCA's riverine standards
This legal action involves filing a petition the MPCA to amend or repeal its riverine standards on
the basis of new evidence, which would likely allow for an appeal of a denial of such petition to
proceed to the Minnesota Court of Appeals as a matter of right under a writ of certiorari. See
Minn. Stat. § 606.06 ("(a) writ of certiorari for review of an administrative decision pursuant to
chapter 14 is a matter of right.")
Minn. Stat. § 14.091 authorizes a city or sanitary district to petition for the amendment or repeal
of a rule or specific portion of a rule (such as MPCA's riverine standards) if it can demonstrate
that "one of the following has become available since the adoption of the rule in question:
(1) significant new evidence relating to the need for or reasonableness of the rule; or
(2) less costly or intrusive methods of achieving the purpose of the rule."
In this case, significant new evidence exists relating to the reasonableness of the MPCA's
riverine standards in the form of both the EPA FOIA responses and the Standard Methods
memorandum referenced above. The fact that the Minnesota Court of Appeals previously
refused to allow either of these documents into the appellate record in the prior declaratory
judgment action would also help a filing city or sanitary district to demonstrate that these
documents constitute new evidence and present a distinct legal issue separate from the previous
declaratory judgment action. As would be the case in a federal lawsuit against the EPA, a
petition to amend or repeal the MPCA's riverine standards under Minn. Stat. § 14.091 would
present a clean, easy to understand case that would be focused on the compelling post -
rulemaking evidence that the BODS test is not a valid nutrient impairment indicator and that DO
flux does not cause aquatic life impairments.
Resource Allocation
Committee
December 1, 2015
4:30 PM
Hutchinson City Center
Attendees: Gary Forcier, John Lofdahl, Kent Exner (Committee Members)
Dolf Moon, John Olson (Contributing Participants)
Meeting Minutes
2016 Infrastructure Improvement Program — review identified PMP streets/trails and related project
scopes/phases
Kent E. provided an overview of the streets that are currently proposed to be addressed within the 2016 Pavement Management Program.
At this point, City staff has identified two independent construction project phases (as shown on provided drawings) that could potentially
be addressed in 2016. Currently, Phase 1 includes Madson Av e. SW (Dale to Lynn), Milwaukee Ave. SW (Dale to east dead end),
Church St. SW (Linden to Miller), and Linden Ave. SW (Harrington to TH 15). Specifically, the reconstruction of Linden Ave was
reviewed, and RAC members agreed that addressing this roadway at this time and possibly constructing a sidewalk/trail along it seems
appropriate. Per City staff s review of Linden Ave., it was determined that a trail (replacing existing sidewalk) along the north side of
South Grade Road (Dale to TH15) would be logical in connecting schools, parks, recreation center, aquatic center, grocery store,
businesses, and residential areas. Thus, RAC members agreed that examining this potential trail installation would be beneficial. Phase 2
includes several deteriorated street segments on Grove St., Washington Ave., 2nd Ave. SW, 1 st Ave. NE, Hassan St. NE and 1 st Ave. SE
within and surrounding the downtown core area. Also, the decision to not address 5h Avenue S. in 2016 was reviewed (possibly address
as early as 2018), and RAC members agreed that this approach should be acceptable if sufficient maintenance efforts are administered
until this project is ultimately delivered.
2. City Citizen Survey — review results related to infrastructure functionality/maintenance/improvements
- Item postponed and will be addressed at a future meeting.
3. Complete Streets Policy — review draft of drawing identifying priority corridors
- Kent E. provided and reviewed a draft copy of the Complete Streets priority corridors drawing. In the near future, City staff will be
presenting the final draft of the Complete Streets policy/drawing as developed in conjunction with Mid -Minnesota Regional Development
Commission to the City Council and requesting their feedback/adoption.
4. 2016 Airport Improvements —review potential upcoming airport projects
- John O. reviewed the possibly of delivering Airport Improvement projects during the 2016 construction year to financially benefit from
Federal Aviation Administration (FAA) and Minnesota Department of Transportation (MnDOT) funding opportunities. The currently
identified potential projects include sealcoating of the new pavement, T -hangar site preparation, and T -hangar structure construction. The
Airport Commission and City staff will continue to analyze and develop feasible projects.
5. Improvement Project Street Widths —review recently developed street width design parameters
- Kent E. briefly reviewed a memorandum that describes improvement project street width design parameters that were developed by City
Engineering Department staff following discussions with Emergency and Public Works Department service providers. RAC members
agreed that the parameters and associated criteria appear to be acceptable.
6. Other Discussion
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ANNUAL SERVICE REPORT
Service period
2015
2014
2013
2012
2011
2010
Service began
10/13/15
10/14/14
10/15/13
10/09/12
10/11/11
10/19/10
Service ended
11/23/15
snow 11/07/14
11/25/13
11/19/12
11/21/11
11/22/10
Weeks of service
6
4
6
6
6
5
Loads Hauled
2015
ork"'
20141
2013
2012
2011
2010
REFS-013-HEQ
ODB Leaf Vacuum
71
88
105
116
110
55
STWT-014-HEQ
ODB Leaf Vacuum
83
77
115
116
103
51
STWT-184-HEQ
ODB Leaf Vacuum
70
74
47
-
-
-
STWT-024-HEQ
Mech. Sweeper
-
-
4
-
54
7
STWT-879-HTK
Vacuum Sweeper
9
-
84
104
56
50
Total Loads Hauled
233
239
355
336
323
163
-3%
-33%
6%
4%
98%
Tons Hauled
REFS-013-HEQ
ODB Leaf Vacuum
258.5
229.2
321.1
307.0
224.7
124.4
STWT-014-HEQ
ODB Leaf Vacuum
241.9
197.0
306.5
264.9
171.1
98.6
STWT-184-HEQ
ODB Leaf Vacuum
219.4
168.0
139.5
-
-
STWT-024-HEQ
Mech. Sweeper
-
-
16.8
-
24.2
25.0
STWT-879-HTK
Vac -All Sweeper
15.1
-
91.4
208.8
78.5
129.1
Total Tons Hauled
734.9
594.2
875.3
780.7
498.5
377.1
24%
-32%
12%
57%
32%
1000
46111
800
700
D7eIl]
400
300
rid
KIIII
2010-2015 Residential Leaf Vacuum Service
Tons (red) & Loads (blue)
87� 2
780.7
734.9
594.2
498.5
323
336 355
233
2010 2011 2012 2013 2014 2015