cp11-24-2015CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
Hutchinson City Center
I I I Hassan Street SE
Hutchinson, MN 55350-2522
Phone 320-587-5151, Fax 320-234-4240
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, November 24, 2015
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, November 24, 2015, in the Council Chambers at the Hutchinson City Center, 11 1
Hassan Street SE, Hutchinson, Minnesota for the following purpose:
• Review 2016 General Fund Budgets
Matthew J c ,City Ad 'strator
DATED: November 19, 2015
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, NOVEMBER 24, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Word of Life
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of November 10, 2015
(b) Workshop of November 10, 2015
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Resolution No. 14481 — Resolution Amending the General Fund Budget for Fiscal Year 2015
(b) Resolution No. 14482 — Resolution to Appropriate Found Property to Police Department Use
(c) Resolution No. 14483 — Resolution Approving Conditional Use Permit to Construct an
Accessory Structure over 1000 Square Feet in Size That is Also a Pole Building at 1485 South
Grade Road SW in an R-1 Zoning District (Favorable Planning Commission Recommendation)
(d) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS (6:00 P.M.) - NONE
COMMUNICATIONS REQUESTS AND PETITIONS
(T e purpose oj this portion oj the agenda is to provide the ounci with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities.)
8. Presentation on an Inclusive Play Park by Hutchinson Elks
CITY COUNCIL AGENDA NOVEMBER 24, 2015
UNFINISHED BUSINESS
NEW BUSINESS
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
9. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Resource Allocation Committee Meeting Minutes from November 3, 2015
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from October 20, 2015
(c) Planning Commission Minutes from September 15, 2015
(d) City of Hutchinson Financial Reports and Investment Report for October 2015
MISCELLANEOUS
10. STAFF UPDATES
11. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, NOVEMBER 10, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad
Czmowski, Bill Arndt and John Lofdahl. Others present were Matt Jaunich, City Administrator and
Marc Sebora, City Attorney
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Arndt, to present the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Word of Life
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Proclamation — November 2015 to be General Aviation Appreciation Month
Mayor Forcier proclaimed November 2015 to be General Aviation Appreciation Month.
Council Member Arndt recognized all veterans and their observance tomorrow, Veterans' Day.
PUBLIC COMMENTS
(]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 27, 2015
Motion by Christensen, second by Czmowski, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Water Treatment Plant Well No. 4 Repairs
(b) Resolution No. 14479 — Resolution Approving Summary Publication of Ordinance No. 15-747
(c) Resolution No. 14480 — Resolution Requesting Legislative Action Regarding an Unpaid Special
Assessment by Ridgewater College
CITY COUNCIL MINUTES NOVEMBER 10, 201 S
(d) Reappointment of Tim Peterson and Marlys Hoeft to PRCE Board to August 2018
(e) Claims, Appropriations and Contract Payments — Register A
Motion by Lofdahl, second by Arndt, to approve Consent Agenda I. Motion carried
unanimously.
APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Arndt, second by Christensen, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.) - NONE
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY CITY POLICY ON REMOVAL OF TURKEYS
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reminded the Council
that the topic of nuisance turkeys throughout residential areas had been discussed at the last Council
meeting and the City Council had directed staff to draft a policy to address removing turkeys when
they become a nuisance. Mr. Jaunich noted that the policy has identified the number of 12 as being
the number of nuisance turkeys that will allow for removal permits to be issued. Feeding turkeys is
not part of the proposed policy, however city officials are communicating with the public that it is
the City's desire that they not be fed. The policy also proposes that eight turkeys may be left in the
city for those residents who like to view them. The proposed policy allows the police chief, upon
consultation with the city administrator, to determine when public safety issues exist due to
nuisance turkeys and when the need arises for turkeys to be removed from city limits. The chief
will then contact the DNR about removal permits. The removal options and procedure will be
determined by the police chief with the acceptance of the DNR. The policy allows for slaughtered
and processed birds that are healthy to be given to a local food shelf.
Motion by Lofdahl, second by Christensen, to approve City policy on removal of turkeys. Motion
carried unanimously.
10. APPROVE/DENY AUTHORIZING ACTION TO PRESERVE RIGHT-OF-WAY PROPERTY
ON PROSPECT STREET
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that several years
ago, when Hwy 7 was reconstructed, the City acquired property from Mn/DOT. When the City
took title to these properties, one of the properties had an incorrect legal description. In order to get
the legal description corrected, the City must commence a quiet title action so that the legal
description can be corrected and that if and when the city conveys the property to any future
property owners, the title is accurate.
2
CITY COUNCIL MINUTES NOVEMBER 10, 2015
Motion by Czmowski, second by Arndt, to approve authorizing action to preserve right-of-way
property on Prospect Street. Motion carried unanimously.
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
11. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Planning/ZoningBuil ding Department Quarterly Report
b) Public Arts Commission Minutes from September 10, 2015
MISCELLANEOUS
12. STAFF UPDATES
13. COUNCIL/MAYOR UPDATE
Bill Arndt — Council Member Arndt asked about manholes and the depth. He also asked if a brighter
streetlight could be placed at the crosswalk by Cash Wise. Kent Exner, City Engineer, noted that he
and other public works staff have viewed the area and they feel the lighting is adequate and perhaps
additional warning signs should be placed prior to the crosswalk to alert drivers of potential pedestrians
in the crosswalk. Council Member Arndt asked if a flashing light could beplaced at the crosswalk.
Exner explained that he would like to conduct an inventory of all the unmarked crossings and develop a
plan on how to address adequate crossings.
Motion by Czmowski, second by Christensen, to set McLeod County Trails meeting on November 12,
2015, in Silver Lake, as public meeting. Motion carried unanimously.
ADJOURNMENT
Motion by Arndt, second by Christensen, to adjourn at 6:00 p.m. Motion carried unanimously.
HUTCHINSON CITY COUNCIL
REVIEW OF 2016 ENTERPRISE FUND BUDGETS
MINUTES
TUESDAY, NOVEMBER 10, 2015 AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary
Christensen, Bill Arndt, Chad Czmowski and John Lofdahl. Others present were: Matt Jaunich,
City Administrator and Kent Exner, City Engineer
REVIEW OF 2016 ENTERPRISE FUND BUDGETS
2. Liquor Hutch Budget
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that total
sales have increased at an average annual rate of 3% and the customer count increased by an
average annual rate of 1.5% since 2007. A 2.6% increase in sales has been seen from 2015 to
2016. Mr. Jaunich provided various statistics on liquor store sales and sales compared to
customer counts. The summary of the Liquor Hutch budget sees a 2.6% increase in revenue and
expenses. Depreciation is factored into this budget, which includes the building and its
components. The ending cash balance for 2016 is budgeted at $308,587.
Creekside Budget
Mr. Jaunich noted that Creekside is proposing a reduction in their production model. Andy
Kosek, Creekside General Manager, presented before the Council. Mr. Kosek explained that a
reduced production model provides for more focus on higher margin products. The reduced
production model will lower business risks and extend the life of Creekside's equipment. The
new model will see a reduction in expenses for 2016 by over 40%. These include reduced
production load, contracted staffing and freight. The ending cash balance for Creekside is
budgeted at $1,499,960.
Refuse/Garbage Budget
Mr. Jaunich noted that the refuse/garbage budget sees an increase in revenue of 1.4% from 2015.
The residential rates have held flat with no rate increase since 2008 and will have no increase in
2016. Expenses for the refuse/garbage budget will see a decrease of 4.9% for 2016. There is a
transfer out that goes to the tree disease infestation/mitigation fund. There is also a final debt
service payment in 2017 that is for a piece of equipment. The tipping fee at the landfill did
increase approximately 9%. The ending cash balance for Refuse/Garbage is budgeted at
$1,044,215.
Water Fund Budget
Mr. Jaunich explained that the Water Fund budget shows a I% decrease in total revenue for 2016.
Some of this is attributed to actual sales tax not increasing as expected with prior budgets, which
is based off of a 2% increase over the 2015 forecast of $672,000. There will be no rate increase
in 2016 and has not been since 2011. The budget will include an increase in water connection
charges. Total expenses for the water fund budget are budgeted at a 3.4% decrease. The ending
cash balance for the water fund budget is budgeted at $4,054,035. General discussion was held
regarding using future funds for state -mandated water conservation efforts.
Sewer Fund Budget
Mr. Jaunich explained that the sewer fund budget sees a .4% decrease in revenues for 2016.
Sewer rates will see no increase in 2016. Expenses are budgeted at a 7.5% decrease for 2016.
This is due to a decrease in staffing costs related to automatic meter reading system and includes
a decrease in utility costs to account for solar array. The sewer fund budget has an ending cash
balance budgeted at $5,518,727.
Mr. Jaunich reviewed the local option sales tax program and the purpose of it which is dedicated
solely to retiring the debt in water and sewer funds. If cash reserves are sufficient, it is an option
for the City to retire the debt early. Mr. Jaunich explained that while the main purpose of the tax
is to retire existing debt, it also allows the City to build healthy cash reserves to help with annual
street projects with water & sewer infrastructure improvements, make improvements that may be
needed in each facility, institute other projects that create efficiencies and maintain stable
water/sewer rates.
Stormwater Fund Budget
Mr. Jaunich explained that total revenue in the stormwater fund budget is seeing an increase of
8.4%. There is a planned rate increase of 8.3% over nine classifications. Expenses are budgeted
at a.4% decrease. City's leaf vacuuming program is accounted for in this fund and street
sweeping is also funded by this account. The ending cash balance in the stormwater fund budget
for 2016 is $1,245,524.
Lastly, Mr. Jaunich provided an overview on enterprise fund transfers to the general fund which
includes a total transfer from all funds of $671,290 in 2016.
Overall, all the enterprise funds are healthy and doing well.
Some general discussion items were held with Creekside, related to reduced bagging line hours
and the fact that the grinder and the screening plant are big ticket pieces of equipment that may be
looming for replacement in the coming years.
3. Adjournment
Motion by Lofdahl, second by Arndt, to adjourn the workshop at 5:00 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Amendment to the 2015 General Fund Budget
Department: Finance
LICENSE SECTION
Meeting Date: 11/24/2015
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 3
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The cemetery columbaria project approved by city council earlier this year is being funded by cemetery perpetual care
dollars that are being reserved for cemetery improvements in the general fund. The project cost was not included in
the original General fund budget and therefore a budget amendment is required to properly account for the project.
BOARD ACTION REQUESTED:
Approve resolution 14481 to amend the 2015 general fund budget.
Fiscal Impact: $ 184,558.00 Funding Source: General Fund - Perpetual Care reserves
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 184,558.00
Total City Cost: $ 184,558.00 Funding Source: General Fund reserves - perpetual care
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14481
RESOLUTION AMENDING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2015
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2015 is
amended to include the cost of the council approved columbaria project at Oakland Cemetery.
The total project cost of $184,558 is being funded by general fund reserves designated as
cemetery perpetual care funds.
REVENUES AVAILABLE
CURRENT REVENUE
Taxes
Other Taxes
Licenses &
Intergovernmental Revenue
Charges for Services
Fines & Forfeitures
Miscellaneous Revenues
Transfers from Other Funds
Fund Balance
TOTAL AVAILABLE
REQUIREMENT
APPROPRIATIONS
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers to Other Funds
Capital Outlay
TOTAL APPROPRIATIONS
GENERALFUND
Original Amended
Budget Amendment Budget
$ 4,491,446
$ 4,491,446
257,500
257,500
267,900
267,900
1,225,766
1,225,766
2,031,070
2,031,070
55,000
55,000
666,225
666,225
2,160,537
2,160,537
25,000
25,000
$ 11,180,444 $
- $ 11,180,444
$ 7,491,996
$ 7,491,996
782,636
782,636
2,310,846
2,310,846
498,116
498,116
96,850
96,850
-
184,558 184,558
$ 11,180,444 $
184,558 $ 11,365,002
Adopted by the City Council this 24th day of November 2015.
Gary Forcier
ATTEST: Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Resolution to sell City Property
Department: Police
LICENSE SECTION
Meeting Date: 11/24/2015
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
THE HUTCHINSON POLICE DEPARTMENT REQUESTS AUTHORITY THROUGH
RESOLUTION TO
APPROPRIATE THE FOLLOWING ITEMS FOR OFFICIAL HUTCHINSON POLICE DEPARTMENT USE FROM
FORFEITED PROPERTY.
3 Bolt Cutters
Channel Lock Pliers
3 Screwdrivers
Crescent Wrench
Pry Bar
4 wrenches
Bike Light
Caulking Gun
Air Tank
Appraised value of $425.00.
The dollars will be placed in the existing forfeiture fund.
BOARD ACTION REQUESTED:
The Hutchinson Police Department recommends approval of resolution.
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source: 0
Remaining Cost: $ 0.00 Funding Source: 0
RESOLUTION TO APPROPRIATE FOUND PROPERTY TO
DEPARTMENT USE
Resolution No. 14482
WHEREAS, Hutchinson Police Services has accumulated found property;
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70 for the
appropriation of found property to department use.
AND WHEREAS, the forfeited property has been in the possession of Hutchinson
Police Services for more than thirty days.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
That the Hutchinson City Council hereby approves the appropriation of
found property listed on Attachment A to Hutchinson Police Services use.
Adopted by the City Council this 24th day of November, 2015.
Mayor
City Administrator
Attachment A
3 Bolt Cutters
Channel Lock Pliers
3 Screwdrivers
Crescent Wrench
-Pry Bar
4 wrenches
Bike Light
-Caulking Gun
Air Tank
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Conditional Use Permit for Accessory Structure - 1485 South Grade Rd. SW
Department: Planning
LICENSE SECTION
Meeting Date: 11/24/2015
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Mr. Douglas Anderson is requesting a conditional use permit to allow the construction of a 1,500 sq. ft. accessory
structure located at 1485 South Grade Road SW. A Conditional Use Permitted is required for detached garages
larger than 1,000 sq. ft., as well as the building to be pole construction.
Mr. Douglas Anderson spoke and the meeting and asked why the lean to portion of the building counted towards the
total square footage for the building. The drawings submitted by Mr. Anderson for this project show a building of
1,472 sq. ft. with an attached lean-to that is approximately another 460 sq. ft. for a total of 1,932 sq. ft. Staff
communicated to Mr. Anderson that from a building code standpoint the lean-to is considered part of the building
because it is all framed together as one building. Staff also noted from the zoning standpoint it is also considered one
structure.
Discussion centered around whether the lean-to should be considered part of the building or not and staff felt both the
building code and zoning code would consider the lean-to as part of the building and therefore be counted in the
square footage calculation. The Planning Commission asked Staff if a variance would be appropriate to allow the
building to be built larger than 1,500 sq. ft. Both Staff and the Planning Commission felt meeting the variance criteria
would be difficult.
The Planning Commission decided to approve the request for a pole accessory building no larger than 1,500 sq. ft.
The Planning Commission directed Staff to develop new ordinance language in regards to the size of accessory
buildings that would be some type of graduated scale that would allow larger lots to have larger accessory buildings.
Staff is going to hopefully have something ready for the Planning Commission to consider for the December 15, 2015
meeting.
BOARD ACTION REQUESTED:
Approval of Conditional Use Permit allowing accessory pole building up to 1,500 square feet in size.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Mike Schumann, Dolf Moon, Dave Hunstad, Miles Seppelt, Jeff Page, Jean Ward, John Webster,
John Olson, Kent Exner, John Paulson, Marc Sebora, Dan Hatten, Dan Jochum, Andrea Schwartz,
and Kyle Dimler.
Date: November 9, 2015, for November 17, 2015, Planning Commission Meeting
Application: Consideration of a request for a Conditional Use Permit to construct an accessory structure over
1,000 sq. ft. in size that is also a pole building at 1485 South Grade Road SW in a R-1 zoning
district, Douglas Anderson, applicant.
Applicant: Mr. Douglas Anderson
CONDITIONAL USE PERMIT
Mr. Douglas Anderson is requesting a conditional use permit to allow the construction of a 1,500 sq. ft.
accessory structure located at 1485 South Grade Road SW. A Conditional Use Permitted is required for
detached garages larger than 1,000 sq. ft., as well as the building to be pole construction.
* Indicates property described in this Notice
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Conditional Use Permit
1485 South Grade Rd SW — CUP Accessory Structure
Planning Commission — 11-17-15
Page 2
GENERAL INFORMATION
Existing Zoning: R-1 Single Family Residential
Property Location: 1485 South Grade Road SW
Lot Size: 2.77 acres
Existing Land Use: Single Family Dwelling
Adjacent Land Use
And Zoning: R-1 Single Family Residential, R-2 Medium Density Residential, and C-2 Automotive Service
Commercial
Comprehensive
Land Use Plan: Low Density Residential Neighborhood
Zoning History: Residential use with no recorded variances or conditional use permits
Applicable
Regulations: Section 154.026 (I)(C).
Conditional Use Permit:
The Conditional Use Permit (CUP) is required for accessory structures larger than 1,000 square feet in
residential zoning districts, as well as for pole type construction. The proposed garage will be in the rear yard
space located at 1485 South Grade Road SW in Hutchinson. As noted above, the proposed structure is
approximately 32 x 46' or 1,472 square feet and will be a detached garage used for personal storage. The height
will be lower than the required 16 feet. The proposed structure appears to meet all applicable setbacks, as well
as all other Zoning Ordinance requirements. (Please note that the lean-to shown on the photos in the packet is
no longer being considered because the building would be over 1,500 sq. ft. if it was left on).
Analysis:
This request can be broken down into two pieces. First, is the request for the size of the accessory building to
be over 1,000 square feet. Since this lot is rural in character and almost 3 acres in size there isn't a concern with
the site becoming too "dense" because of this request. There is plenty of space on the lot to accommodate the
requested building. The second part of the request that requires a CUP is that the building is proposed to be a
pole type building. It should be noted that pole construction is a framing type not an exterior finish. Pole
construction is required to meet building code, just as any other construction type would.
I think it is important to take a step back and discuss where the idea that pole type construction is required to
have a CUP came from. Section 154.123 of the City of Hutchinson Zoning Ordinance is titled Pole Barns/Tube
Truss/Temporary Buildings and it says all pole barns require a conditional use permit. In addition, the
following is additional review criteria for pole barns:
Conditional Use Permit
1485 South Grade Rd SW — CUP Accessory Structure
Planning Commission — 11-17-15
Page 3
(1) Consideration of neighborhood character. Is the building similar to other structures in the
area or on the property in question. Is the building of similar height, scale and density as
other buildings?
(2) Is the structure entirely visible from the street on which the property is located?
(3) Is the building to be used only for the purposes of storage?
(4) Are there factors that would be impacted that would be considered negative for adjacent
land owners, such as site drainage, topography changes, restrictions on light or air,
In addition to the above information, section 154.026 on Accessory Buildings says that "Pole buildings shall be
permitted only if siding and roofing in building materials are similar to the principal structure."
From Staff's perspective there are a few things worth discussion. First, in section 154.123 of the ordinance the
reference is to Pole Barns. Staff felt the word Pole Barn has an inherently negative connotation. Staff felt a
pole barn is a building where poles are simply dug into the ground and steel siding and a steel roof are put on.
This is the type of building that might not look nearly as attractive as today's pole framed buildings. Another
way to put it is to state that Pole Barns have gone through an evolution and look much nicer than they did years
ago.
The second point of discussion centers on the type of siding and roofing materials that are allowed in
Hutchinson. Steel roofs are allowed on residential homes and accessory structures today. In addition, both
horizontal and vertical oriented steel siding are also allowed on residential homes and accessory structures.
Vertical oriented steel siding with external fasteners is the most common siding material found on pole framed
buildings. This same siding could legally be put on any home or "stick" built accessory building in Hutchinson
today without a CUP. In fact, there is at least one home in Hutchinson that has this type of siding on it
currently. Staff found it inconsistent that these roofing and siding materials are allowed for structures built with
"stick" construction but appear to be prohibited or require a CUP with pole frame construction.
It appears that when the ordinances related to pole barns and pole accessory structures were written the intent of
the ordinance language was to regulate what the building looked like. In reality, what has happened is that the
ordinance is prohibiting a very reasonable framing method in pole type construction. If the City is interested in
regulating the design of both homes and accessory structures, it should be utilizing the proper means, such as
regulating exterior siding and roof types. Many cities have written ordinances that require roofs and siding to
have hidden fasteners, which in turn means steel roofs and vertical steel siding are not allowed.
Taking into consideration everything written above, Staff feels that the request for a pole framed building on
this property is reasonable. The property is rural in nature and has a large lot and isn't located in a typical
subdivision. Also, there are several pole buildings are located in the vicinity of this property, including L&P
Supply and the farmstead to the northeast. Staff also feels the steel siding and steel roof on the building are also
a reasonable request, considering if the building was "stick" built it would be able to have the same exterior
finishes without any type of special review or CUP.
Lastly, if the Planning Commission is interested in regulating the exterior finish on homes or accessory
structures in Hutchinson we should work on an ordinance that appropriately does that. Currently, we are
attempting to do that by regulating the framing type instead of the exterior finish, which isn't an appropriate
way to regulate appearance.
Conditional Use Permit
1485 South Grade Rd SW — CUP Accessory Structure
Planning Commission — 11-17-15
Page 4
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable to provide
a service or a facility which is in the interest of the public convenience and will contribute to the
general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district regulations.
Conclusion:
1. The proposed structure is desirable and will contribute to the general welfare of the neighborhood in
the subject location as it will be consistent with other uses in the R-1 zoning district.
2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities, and other matters
affecting the public health, safety, and general welfare as the use of the property will remain very
similar to the existing use of the property.
The proposed building will be designed, arranged, and operated so as to permit the development and
use of neighboring property in accordance with the applicable district regulations, just as they are
used today.
Recommendation:
Staff recommends the approval of this request to the Planning Commission due to the fact that the applicant's
request meets the standards for approving a conditional use permit provided above.
If the Planning Commission recommends approval of the applicant's request, staff suggests the following
conditions be part of the approval:
1. The standards for granting a conditional use permit would be met, subject to the conditions stated.
2. The proposed building and site improvements shall comply with the standards of the R-1 district and
the Zoning Ordinance.
3. The Applicant must obtain all necessary permits for any construction that would be needed.
4. The maximum size of the footprint of the building is 1,500 square feet.
5. The conditional use permit shall remain in effect as long as the conditions required by the permit are
observed. Any expansion or intensification of a conditional use or change to another conditional use
requires approval of a new conditional use permit.
A90"
e
I
South East View [As seen from the road]
West Elevation
South Elevation
North Elevation
East Elevation
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14483
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
CONDITIONAL USE PERMIT TO CONSTRUCT AN ACCESSORY STRUCTURE OVER 1,000 SQ.
FT. IN SIZE THAT IS ALSO A POLE BUILDING AT 1485 SOUTH GRADE RD SW IN A R-1
ZONING DISTRICT
FACTS
1. Mr. Douglas Anderson is the owner of a parcel of land located at 1485 South Grade Rd SW,
Hutchinson Minnesota; and,
2. The subject property is legally described as: W330' S365' OF SW 1/4 SE'/4 Section 02-116-30. 2.77
Acres.
3. Mr. Douglas Anderson has applied to the City for a conditional use permit to construct an accessory
structure over 1,000 sq. ft. in size that is also a pole building, located at 1485 South Grade Rd SW,
Hutchinson MN.
4. The Planning Commission met on November 17, 2015, and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
b. The proposed building and site improvements shall comply with the standards of the R-1
district and the Zoning Ordinance.
c. The Applicant must obtain all necessary permits for any construction that would be needed.
d. The maximum size of the footprint of the building is 1,500 square feet.
e. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use requires approval of a new conditional use permit.
5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its
meeting on November 25, 2014, and has considered the recommendation and findings of the Planning
Commission and hereby does recommend approval of the conditional use permit, subject to the
following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
b. The proposed building and site improvements shall comply with the standards of the R-1
district and the Zoning Ordinance.
c. The Applicant must obtain all necessary permits for any construction that would be needed.
d. The maximum size of the footprint of the building is 1,500 square feet.
e. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use requires approval of a new conditional use permit.
Findings of Fact — Resolution # 14483
1485 South Grade Rd SW Conditional Use Permit
Page 2
APPLICABLE LAW
6. The conditional use permit request meets the following standards as required in Section 154.170 of
the City of Hutchinson Municipal Code:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
CONCLUSIONS OF THE LAW
7. The requested conditional use permit is consistent with the comprehensive plan.
8. The proposed use will not have a substantial or undue adverse effect upon adjacent property,
character of the neighborhood, traffic conditions, utility facilities and other matters affecting the
public health, safety and general welfare.
9. The proposed use will be designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations
10. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, that the application to issue a conditional use permit allowing the construction of an
accessory structure over 1,000 sq. ft. in size that is also a pole building, located at 1485 South Grade
Rd SW, Hutchinson MN is hereby approved with the stated conditions.
Adopted by the City Council this 24th day of November, 2015.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/11/2015 - 11/24/2015
Check Date
--------------------
11/13/2015
Check
-------------
188546
Vendor Name
--------------------------------------------------------------
MCLEOD COUNTY COURT ADMINISTRATOR
Description
------------------------------------------------------------------
FILING FEE FOR ORDER TO ABATE 430 WATER
Amount
---------------------
317.00
11/16/2015
188547
HUTCHINSON CONVENTION & VISITORS BU
AUGUST 2015 LODGING TAX
17,856.76
11/24/2015
188548
3D SPECIALTIES
IRS PED XING "STOP FOR"
1,142.46
11/24/2015
188549
AARP
AARP INSTRUCTION- NOV
595.00
11/24/2015
188550
ACE HARDWARE
GLOVE VINYL
1,218.53
11/24/2015
188551
ACE HARDWARE
VOID
0.00
11/24/2015
188552
ALPHA WIRELESS
MAINT ON CONSOLE- NOV
794.75
11/24/2015
188553
AMERICAN BOTTLING CO
MISC BEVERAGES
154.88
11/24/2015
188554
AMERICAN LEGAL PUBLISHING CORP
MN CODE OF ORDIANCES
803.00
11/24/2015
188555
AMERICAN TEST CENTER
LADDER 1, ANNUAL TEST
560.00
11/24/2015
188556
AMERIPRIDE SERVICES
TOWEL BAR
89.53
11/24/2015
188557
ANIMAL MEDICAL CENTER ON CROW RIVER
CAT & DOG BOARDING
1,400.00
11/24/2015
188558
ARCTIC GLACIER USA INC.
IC
291.19
11/24/2015
188559
ARNESON DISTRIBUTING CO
NOV PURCH
654.50
11/24/2015
188560
ARNOLD'S OF GLENCOE INC
PARTS- COUNTER
562.38
11/24/2015
188561
ASPEN EQUIPMENT CO
CHUTE
537.00
11/24/2015
188562
ASSURANT EMPLOYEE BENEFITS
LIFE & LTD INSURANCE- DEC
1,860.05
11/24/2015
188563
AUTOMATIC SYSTEMS CO
MONTHLY SERVICE AGREEMENT- AUG
6,000.00
11/24/2015
188564
B & L UTILITY MAINTENANCE
PREP & PAINT
1,653.00
11/24/2015
188565
BACHMAN LEGAL PRINTING
RESPONDENTS BRIEF MN VS B. HELDT
300.40
11/24/2015
188566
BELLA VITA BAGS
MISC
343.05
11/24/2015
188567
BELLBOY CORP
FUEL, MOSCOW MULE COPPER
2,279.33
11/24/2015
188568
BELTRAMI COUNTY SHERIFF'S OFFICE
SUBPOENA-
60.00
11/24/2015
188569
BERNICK'S
MISC
258.20
11/24/2015
188570
BERRY, AARON
FOOD FOR PERSONNEL WORKING CRITICAL INCI
54.76
11/24/2015
188571
BETTER HALF EMBROIDERY
SHIRTS
569.94
11/24/2015
188572
BP
FUEL-DEPUTYSANDBERG'S FUNERAL AITKIN MN
38.75
11/24/2015
188573
BS&A SOFTWARE
SOFTWARE SETUP
75,105.00
11/24/2015
188574
BUSH INDUSTRIES, INC
OAC 3 DWR MOBILE PEDESTAL
809.88
11/24/2015
188575
C & L DISTRIBUTING
NOV PURCH
39,042.52
11/24/2015
188576
CARLOS CREEK WINERY
CARLOS CREEK WINERY
132.00
11/24/2015
188577
CARSON PATROL SHOP LLC
DISMOUNT BALANCE TIRES- 2015 CHEVY EQUIN
492.00
11/24/2015
188578
CENTRAL HYDRAULICS
PIPE-TANKER 4, HOSE REEL
231.85
11/24/2015
188579
CENTRAL MCGOWAN
HIGH PRESSURE CYL
34.72
11/24/2015
188580
CENTRAL TURF & IRRIGATION SUPPLY
PVC-ROBERTS IRRIGATIONS
72.26
11/24/2015
188581
CHANKASKA CREEK
NOV PURCH
445.20
11/24/2015
188582
CHEMISOLV CORP
FERRIC CHLORIDE 38%
4,421.76
11/24/2015
188583
COMMISSIONER OF TRANSPORTATION
MATERIAL TESTING & INSPECTION 10/1/15
73.35
11/24/2015
188584
CORRA GROUP
PATROL BKGROUND & SECURITY
22.00
11/24/2015
188585
CREEKSIDE SOILS
BITCON
193.59
11/24/2015
188586
CROW RIVER AUTO & TRUCK REPAIR
PLUG TIRE- 2014 CHEV CAPRICE
151.23
11/24/2015
188587
CROW RIVER GOLF CLUB
BANQUET OPEN FOOD, YEAR RENTAL
456.34
11/24/2015
188588
CROW RIVER PRESS INC
SENIOR NEWSLETTERS
97.63
11/24/2015
188589
CROW RIVER SIGNS
27.5 X 60"
135.00
11/24/2015
188590
CROW RIVER WINERY
OCT PURCH
2,451.05
11/24/2015
188591
CUMMINS NPOWER LLC
SERVICE CALL ONAN GENSET LEAKING OIL
855.00
11/24/2015
188592
CURTIS 1000 INC - MN
BLUE ENVELOPES
3,198.19
11/24/2015
188593
DAVE GRIEP CLEANING
CLEAN WINDOWS
45.00
11/24/2015
188594
DIRECT PLASTICS GROUP
WONDERBLSUPREME GARD
7,397.43
11/24/2015
188595
DOSTAL ELECTRONIC'S CENTER
SAMSUNG 19"
375.00
11/24/2015
188596
DROP-N-GO SHIPPING INC
LITIN PAPER COMPANY
827.16
11/24/2015
188597
DUININCK INC
2015 CREEKSIDE & WWTF PAVING PROJECT
118,193.31
11/24/2015
188598
DUO-SAFETY LADDER CORPORATION
MANILA ROPE
111.60
11/24/2015
188599
DYNA SYSTEMS
WATERPROOF WORK LIGHT
235.52
11/24/2015
188600
E2 ELECTRICAL SERVICES INC
IDEC TIMERS
397.20
11/24/2015
188601
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM
204.31
11/24/2015
188602
ELECTRONIC SERVICING
ACCORD
236.50
11/24/2015
188603
EMERGENCY APPARATUS MAINT
ENGINE 7, PUMP TEST
5,871.32
11/24/2015
188604
ENERGY SALES INC
SWITCH SNAP, MOTOR BLOWER
825.39
11/24/2015
188605
EWALD, ROSALIND
REZONE REIMBURSEMENT
275.00
11/24/2015
188606
EXNER, KENT
MNDOT COST PART, STATE AID, PRE SCREENIN
191.15
11/24/2015
188607
EXTREME BEVERAGE LLC
MISC
174.50
11/24/2015
1 188608
1 FACILITY DUDE
MAINT EDGE 2016
1,260.00
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/11/2015 - 11/24/2015
Check Date
--------------------
11/24/2015
Check
-------------
188609
Vendor Name
--------------------------------------------------------------
FARM-RITE EQUIPMENT
Description
------------------------------------------------------------------
FILTER
Amount
---------------------
296.45
11/24/2015
188610
FASTENAL COMPANY
HCS, EXTNDBLE INDEXPRYBAR
271.84
11/24/2015
188611
FENSKE'S STUMP REMOVAL
CITY TREE- 2014TH,1210 CAROLINA,904 CHU
13,476.66
11/24/2015
188612
FIRST ADVANTAGE LNS OCC HEALTH SOLU
ANNUAL ENROLLMENT & DRUG TEST
105.50
11/24/2015
188613
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COL 1.5
76.00
11/24/2015
188614
FISHER SCIENTIFIC
GLV LATX EXM
224.20
11/24/2015
188615
FOSTER MECHANICAL
REPLACED DRAFT INDUCER BLOWER
386.00
11/24/2015
188616
FUN SPORTS OF HUTCHINSON
BELT ULTIMAX ATV POLARIS
65.14
11/24/2015
188617
G & K SERVICES
MATS
177.64
11/24/2015
188618
GAVIN WINTERS TWISS THIEMANN & LONG
FLAT FEE AGREEMENT- OCT
3,200.00
11/24/2015
188619
GEB ELECTRICAL INC
REPAIR OUTSIDE WALL PAKS
747.10
11/24/2015
188620
GRAINGER
PILASTER BRACKET
310.83
11/24/2015
188621
GRAPE BEGINNINGS, INC
NOV PURCH
868.25
11/24/2015
188622
GREEN EARTH LAWN CARE INC
WEED APPLICATION
2,268.26
11/24/2015
188623
GROEBNER
SENSIT GOLD
1,789.21
11/24/2015
188624
HALDEMAN HOMME /ANDERSON LADD
PORTER POWER LINE
1,075.00
11/24/2015
188625
HANSEN GRAVEL
GRANITE SAND-RIVERSIDE
23.00
11/24/2015
188626
HENRY'S WATERWORKS INC
NOZZLE HOSE
704.46
11/24/2015
188627
HIBU INC BILLING DEPARTMENT
WILLMAR-HUTCHINSON-LITCHFIELD CYCLE 12/1
961.14
11/24/2015
188628
HILLYARD / HUTCHINSON
TOWEL, LINER
1,212.98
11/24/2015
188629
HOLT TOUR AND CHARTER INC.
PLYMOUTH PLAYHOUSE- 12/2/15
570.00
11/24/2015
188630
HOMETOWN SPORTS
UNIFORM SHIRTS
310.00
11/24/2015
188631
HUTCHFIELD SERVICES INC
COMMERCIAL JANITORIAL- NOV
1,512.28
11/24/2015
188632
HUTCHINSON CO-OP
FUEL
22,618.77
11/24/2015
188633
HUTCHINSON HEALTH
EMPLOYEE VACC
170.00
11/24/2015
188634
HUTCHINSON LEADER
WEB ADVERTISING
1,355.27
11/24/2015
188635
HUTCHINSON PLUMBING & HEATING CO
STATION HVAC
810.00
11/24/2015
188636
HUTCHINSON SENIOR ADVISORY BOARD
SR TOUR DEPOSIT- GREEN MILL, PLYMOUTH PL
4,562.13
11/24/2015
188637
HUTCHINSON UTILITIES
OCT UTILITIES 9/30- 10/31/15
81,798.84
11/24/2015
188638
HUTCHINSON WHOLESALE
COMMAN VEHICLE- BULB
3,822.43
11/24/2015
188639
HUTCHINSON, CITY OF
WATER SERVICE 10/1-10/30/15
4,378.01
11/24/2015
188640
HUTCHINSON, CITY OF
REPLENISH ATM
5,000.00
11/24/2015
188641
INNOVATIVE BASEMENT SYSTEMS
CONCRETE REPAIR
750.00
11/24/2015
188642
INTEGRATED FIRE & SECURITY
QUICKSTART CPU
1,703.77
11/24/2015
188643
J & B PALLET
48X40 #2 GMA PALLETS
10,614.00
11/24/2015
188644
JAY MALONE MOTORS
BUMPER, TAILGATE ASY
833.30
11/24/2015
188645
JEFF MEEHAN SALES INC.
CREEKSIDE COMMISSIONS
993.20
11/24/2015
188646
JJ TAYLOR DIST OF MN
NOV PURCH
4,159.45
11/24/2015
188647
JOHNSON BROTHERS LIQUOR CO.
NOV PURCH
24,340.39
11/24/2015
188648
JUERGENSEN, JUSTIN
PURCHASE OF OFFICE CHAIRS
535.60
11/24/2015
188649
JUUL CONTRACTING CO
EXCAVATION OF VMF BACKSTOP
13,052.00
11/24/2015
188650
KAHL, DENNIS
MOWING & WEEDS
490.00
11/24/2015
188651
KDUZ KARP RADIO
MINNESOTA VIKINGS FOOTBALL
270.00
11/24/2015
188652
KEEPRS INC
COVERT VEST
149.72
11/24/2015
188653
KENNEDY & GRAVEN CHARTERED
NU-TELECOM RENEWAL
595.00
11/24/2015
188654
KERI'S CLEANING
11/1-11/15 CLEANING
1,875.00
11/24/2015
188655
KRANZ LAWN & POWER
TAHOE GENERATOR
1,200.00
11/24/2015
188656
L & P SUPPLY CO
PLUS-50 TM ENGINE OIL
1,060.84
11/24/2015
188657
LE SUEUR COUNTY SHERIFF'S OFFICE
CORRESPONDENCE
70.00
11/24/2015
188658
LEXISNEXIS
SEPT 2015
302.82
11/24/2015
188659
LOCHER BROTHERS INC
NOV PURCH
20,892.47
11/24/2015
188660
LOGIS
MS SUPPORT
14,409.98
11/24/2015
188661
LUBE TECH ESI
GRACO DEF DRUM SYSTEM
1,213.21
11/24/2015
188662
MADDEN GALANTER HANSEN LLP
SERVICES RENDERED THROUGH 10/31/15
233.48
11/24/2015
188663
MARSHALL CONCRETE PRODUCTS
RIVERSIDE PAVER PATH
206.15
11/24/2015
188664
MARTIN-MCALLISTER
PUBLIC SAFETY ASSESSMENT- MCILRATH
450.00
11/24/2015
188665
MATHESON TRI-GAS INC
ACETYLENE
15.04
11/24/2015
188666
MAYTAG LAUNDRY & CAR WASH
LAUNDRY- OCT
278.20
11/24/2015
188667
MCLEOD COUNTY ATTORNEY
PROCEEDS VEHICLE AUCTION HPS CASE#140075
103.05
11/24/2015
188668
MCLEOD COUNTY ATTORNEY
FORFEITURE MONIES
2,485.55
11/24/2015
188669
MCLEOD COUNTY RECORDER
A 422421 RESOLUTION #14465
46.00
11/24/2015
188670
MCLEOD COUNTY SOLID WASTE MANAGEMEN
ELECTRONIC RECYCLING
30.00
11/24/2015
1 188671
1 MEDICA
DEC MEDICAL INS
107,290.58
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/11/2015
- 11/24/2015
Check Date
--------------------
11/24/2015
Check
-------------
188672
Vendor Name
--------------------------------------------------------------
MEEKER WASHED SAND & GRAVEL
Description
------------------------------------------------------------------
40.40 SAND
Amount
---------------------
6,859.26
11/24/2015
188673
MENARDS HUTCHINSON
FLOOR SCRUB, TILE BRUSH
863.13
11/24/2015
188674
MESSAGE MEDIA
MONTHLY ACCESS FEE- NOVEMBER
30.00
11/24/2015
188675
MIDWEST CUSTOM APPAREL
JACKET/COAT
113.96
11/24/2015
188676
MIKOLICHEK, BETH
PARENT COACHING REFUND
70.00
11/24/2015
188677
MINE SAFETY APPLIANCES COMPANY
GAS MONITOR
9,712.31
11/24/2015
188678
MINI BIFF
RENT REG BLUE
76.50
11/24/2015
188679
MINNESOTAASA
SANCTIONING FEE FOR TOURNAMENTS
80.00
11/24/2015
188680
MINNESOTA DEPT OF AGRICULTURE
2016 FERTILER REGISTRATION
100.00
11/24/2015
188681
MINNESOTA DEPT OF PUBLIC SAFETY
2016 BUYERS CARD
20.00
11/24/2015
188682
MINNESOTA FIRE SERVICE CERTIF BOARD
FIREFIGHTER 11- RATH, SCHULTE, EASTMAN &
200.00
11/24/2015
188683
MINNESOTA POLLUTION CONTROL AGENCY
CERTIFICATION FEE- M LIEN
15.00
11/24/2015
188684
MINNESOTA VALLEY TESTING LAB
COLIFORM
3,753.50
11/24/2015
188685
MINNESOTA VALLEY TESTING LAB
VOID
0.00
11/24/2015
188686
MN BCA-CJTE
S. SICKMANN, DMT-G ONLINE RECERT
225.00
11/24/2015
188687
MN DEPT OF LABOR & INDUSTRY/CODE
3RD QTR SURCHARGE 2015
1,485.05
11/24/2015
188688
MOTION INDUSTRIES INC
STOCK SUPPLIER OHIO
121.75
11/24/2015
188689
MPPOA
NEW MEMBERS- INV,ADMIN & PATROL
300.00
11/24/2015
188690
MURPHY GRANITE CARVING
PD MEMORIAL CONTRIBUTOR MONUMENT
6,733.49
11/24/2015
188691
NEW FRANCE WINE
NOV PURCH
2,149.50
11/24/2015
188692
NORTH CENTRAL LABORATORIES
ORION GEL-FILLED TRIODE
729.82
11/24/2015
188693
NORTHERN BUSINESS PRODUCTS
TISSUE, TOWEL
804.38
11/24/2015
188694
O'REILLY AUTO PARTS
MIXING CUP, SYSTEM KIT
190.41
11/24/2015
188695
OFFICE DEPOT
CLIP BINDER
5.09
11/24/2015
188696
PAUSTIS WINE COMPANY
NOV PURCH
3,433.36
11/24/2015
188697
PEAT INC.
SPHAGNUM FINE, REED SEDGE FINE
4,230.00
11/24/2015
188698
PHILLIPS WINE & SPIRITS
NOV PURCH
21,328.01
11/24/2015
188699
PREMIER LIFT PRODUCTS LLC
SERVICE CALL/TRAVEL WHEELCHAIR LIFT
295.00
11/24/2015
188700
PREMIER TECH PACKAGING
FEEDING JAWS
120.03
11/24/2015
188701
PRO AUTO MN INC.
OIL CHANGE- 2013 DURANGO
11.95
11/24/2015
188702
PROGRESSIVE BUSINESS PUBLICATIONS
PAYROLL SUBSCRITION
299.00
11/24/2015
188703
QUADE ELECTRIC
TOW MASTER TRAILER
20.95
11/24/2015
188704
QUILL CORP
NAPKIN, TOILT BOWL MOP
261.59
11/24/2015
188705
R & R EXCAVATING
HYDRANT PROJECT- FD TRAINING SITE
34,376.11
11/24/2015
188706
REINER ENTERPRISES INC
FLATBED TRUCKING
2,777.50
11/24/2015
188707
RUNNING'S SUPPLY
COW BELL, STRAW BALES, PULLEY
117.86
11/24/2015
188708
SAM'S TIRE SERVICE
MICHELIN- LOADER
8,051.12
11/24/2015
188709
SCHAUFLER, ANDREW
DAMAGE DEPOSIT
350.00
11/24/2015
188710
SCHOOL DIST # 423
AUG, SEPT & OCT ACTIVITIES
7,875.75
11/24/2015
188711
SCR-CENTRAL
REMOVE EXISTING REFRIGERATION SYSTEM & 1
22,845.00
11/24/2015
188712
SEBORA, MARC
COURT
17.25
11/24/2015
188713
SHAW, KAREN
OCTOBER 2015
225.00
11/24/2015
188714
SHRED-IT USA INC
ON-SITE SHRED OCT
143.56
11/24/2015
188715
SIMPLEXGRINNELL LP
CONTRACT
692.98
11/24/2015
188716
SOUTHERN WINE & SPIRITS OF MN
NOV PURCH
8,075.64
11/24/2015
188717
SOVEREIGN ESTATE WINE
NOV PURCH
324.00
11/24/2015
188718
SPARTAN STAFFING
WK ENDING 11/01/15
9,811.00
11/24/2015
188719
ST PAUL STAMP WORKS
ATTACHLINKS
198.61
11/24/2015
188720
STANDARD PRINTING
STAMPS
57.00
11/24/2015
188721
STAPLES ADVANTAGE
SOAP, CLOROX
818.96
11/24/2015
188722
STATE OF MINNESOTA
PROCEEDS VEHICLE AUCTION- HPS CASE#14007
51.52
11/24/2015
188723
STATE OF MINNESOTA
FORFEITURE MONIES
1,242.78
11/24/2015
188724
STRATEGIC EQUIPMENT AND SUPPLY
20Z CUPS, BAGS
677.24
11/24/2015
188725
STREICH TRUCKING
HAUL- 11/3-11/12
1,896.95
11/24/2015
188726
SUBWAY WEST
ELECTION MEALS
139.05
11/24/2015
188727
SWEDEBRO RESURFACING
APPARATUS BAY FLOOR
375.00
11/24/2015
188728
TACTICAL SOLUTIONS
CERT OF RADAR UNIT & TUNING
31.00
11/24/2015
188729
TEK MECHANICAL
O.T LABOR SERVICE CALL-TOILET
247.64
11/24/2015
188730
THECO, INC
L1025 RETURN ROLLER
218.29
11/24/2015
188731
THOMSON REUTERS-WEST
WEST INFORMATION CHARGES- OCT
716.42
11/24/2015
188732
TKO WINES
NOV PURCH
1,496.20
11/24/2015
188733
TOWN & COUNTRY TIRE
REPAIR WIRING IN DRIVERS DOOR
148.10
11/24/2015
188734
TRI COUNTY WATER
BOTTLE WATER DEL
187.00
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/11/2015 - 11/24/2015
Check Date
--------------------
11/24/2015
Check
-------------
188735
Vendor Name
--------------------------------------------------------------
TRIPLE G COMPANIES
Description
------------------------------------------------------------------
BLOCK REPAIR-FIRE HALL
Amount
---------------------
6,495.00
11/24/2015
188736
TWIN CITY HARDWARE
REPLACE 4 FRAMES, DOORS AND HARDWARE AT
8,021.33
11/24/2015
188737
TWO WAY COMMUNICATIONS INC
RADIO/COMMUNICATIONS- MINITOR
25.00
11/24/2015
188738
ULINE
LABEL, LOCKER
1,220.43
11/24/2015
188739
UNIFORMS UNLIMITED
BC- R. ABELSON PANTS
60.99
11/24/2015
188740
UNITED ABSTRACT COMPANY
L12 B13 N/2 HUTCH EXC N199.5 & EXC S97
575.00
11/24/2015
188741
VALLEY SALES OF HUTCHINSON
RECEPTACLE
4.19
11/24/2015
188742
VERIZON WIRELESS
10/03-11/2 SERVICE
37.59
11/24/2015
188743
VIKING BEER
NOV PURCH
21,452.64
11/24/2015
188744
VIKING COCA COLA
MISC BEVERAGES
458.75
11/24/2015
188745
VIKING SIGN & GRAPHICS INC
FIRE EXTINGUISHER TRAINER
235.00
11/24/2015
188746
VINOCOPIA INC
NOV PURCH
258.75
11/24/2015
188747
VIVID IMAGE
RMS PORTAL INTEGRATION PROJ
4,915.00
11/24/2015
188748
WASTE MANAGEMENT OF WI-MN
10/16-10/31 DISPOSAL FEES
6,799.75
11/24/2015
188749
WELCOME NEIGHBOR
NEW RESIDENT VISITS
120.00
11/24/2015
188750
WELLS FARGO
MISC PURCH
693.78
11/24/2015
188751
WEST CENTRAL SANITATION INC.
8 YD- 1400 ADAMS- OCT
291.92
11/24/2015
188752
WILLOW CREEK CONCRETE PRODUCTS
RETAINING BLOCK
67.40
11/24/2015
188753
WINE COMPANY, THE
NOV PURCH
2,235.45
11/24/2015
188754
WIRTZ BEVERAGE MINNESOTA
NOV PURCH
17,903.39
11/24/2015
188755
WITTE SOD FARMS INC
11600 ZQ FT OF SOD
2,022.00
11/24/2015
188756
WITTE, SARA
STAFF MTG LUNCH
23.07
11/24/2015
188757
WOODS, CANDICE
TRAINING FEE- ONLINE BEVERAGE M. LEWANDO
15.00
11/24/2015
188758
ZEP SALES AND SERVICE
ZEPRESERVE
104.07
11/24/2015
188759
LIESTMAN, SHELLY
UB refund for closed account: 2-035-9280-4-00
23.65
11/24/2015
188760
LOTRI ET, JCHAN & CELANIE
UB refund for closed account: 3-525-7500-2-01
6.72
11/24/2015
188761
LUTHENS, RANDY
UB refund for closed account: 1-786-3750-5-03
52.32
11/24/2015
188762
MATTHEWS, TED & CATHY
UB refund for closed account: 3-775-2070-6-02
72.81
11/24/2015
188763
PETERSON, ELNA
UB refund for closed account: 3-525-8250-3-00
14.78
11/24/2015
188764
PIEHL, TIMOTHY
UB refund for closed account: 2-830-7700-0-02
106.50
11/24/2015
188765
SOUTHDALE APTS LLC
UB refund for closed account: 2-890-0350-6-00
229.11
11/24/2015
188766
STRAKA, MELISSA
UB refund for closed account: 2-895-7000-7-03
26.99
11/24/2015
188767
ZIMMER, BRIAN
UB refund for closed account: 3-690-0455-0-03
21.82
Grand Total
914,644.38
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Presentation on an Inclusive Play Park by Hutchinson Elks
Department: Administration
LICENSE SECTION
Meeting Date: 11/24/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Hutchinson Elks
Reviewed by Staff ✓❑
Communications, Requests
Time Requested (Minutes):
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Elks have asked to address the City Council and give a presentation on a proposed Inclusive Play
Park they are considering putting in at Elks Park. The Elks will also be asking the Council about potentially being the
fiscal host for the project along with any other funding possibilities.
BOARD ACTION REQUESTED:
None Requested at this time
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resource Allocation
Committee
November 3, 2015
4:00 PM
Hutchinson City Center
Attendees: John Lofdahl, Matt Jamuch, Kent Exner (Committee Members)
Dolf Moon, John Olson, Dan Jochum, John Paulson (Contributing Participants)
Meeting Minutes
1. 2015 Infrastructure Improvement Program —review project construction status/outcomes
Kent E. and John O. provided updates relative to the 2015 Pavement Management Program, Airport Pavement Improvements, and
WWTF Solar PV Installation projects. At this point, all of the 2015 projects are being delivered within established cost and timeframe
parameters.
2. 2016 Infrastructure Improvement Program —review identified PMP streets and project scopes/phases
- Kent E. provided an overview of the streets that are currently proposed to be addressed within the 2016 Pavement Management Program.
Moving forward, City staff will continue to establish project scopes and associated cost estimations and delivery timeframes. It was noted
that the exact list of streets to be addressed is still very preliminary and subject to change. Specifically, it was noted that 5a` Avenue
South will most likely not be addressed in 2016. Also, the design efforts relative to the Golf Course Road Water Tower Reconditioning
project will be starting in the near future.
3. City Citizen Survey — review results related to infrastructure functionality/maintenance/improvements
- Item postponed and will be addressed at a future meeting.
4. Complete Streets Policy — review draft policy and future approval process
- Kent E. provided a draft copy of the City's Complete Streets Policy that is currently being developed by City Engineering Department
staff with the assistance of Mid -Minnesota Regional Development Commission (MMRDC) staff. At this point, this draft will be
forwarded to the City's Pedestrian/Bicycle Committee for their review and/or input. Ultimately, City staff will bring this policy to the
City Council for their consideration and potential approval.
5. McLeod County Trails Plan — review draft information and upcoming activities/meetings
- Kent E. provided an update regarding the activities of the committee guiding the preparation of the McLeod County Trails Plan. At this
time, there is a trail user survey being administered and an upcoming public review meeting scheduled. Also, draft plan document
sections were provided to RAC members for their review.
6. Dakota Rail Trail Study — review County/City staff working group approach
- Kent E. briefly reviewed a possible approach to deliver a Dakota Rail Trail Master Plan document by utilizing McLeod County and City
staff members and resources. In the past, this potential effort has been discussed by the RAC and the thought was that this would be
beneficial to the City. Looking forward, this effort will most likely be initiated by McLeod County and City staff would ask for the City
Council's approval to participate in this cause.
7. Other Discussion
- Kent E. briefly described corrosion issues that are occurring within the City's Water Treatment Plant wells and mentioned that
improvements to address these issues at Well No. 4 will be brought to the City Council at their November l0a` meeting for their
consideration.
�e�
HRA
HurCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
Regular Board Meeting Tuesday, October 20, 2015, 7:00 AM
Minutes
1. CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary
Fortier, and LouAnn Holmquist. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 15, 2015
LouAnn Holmquist moved to approve the Minutes of the regular board meeting as written. Gary
Forcier seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. LouAnn Holmquist moved to approve the City Center General Fund payments of $14,425.71 for
checks 8689 to 8702. Gary Forcier seconded and the motion carried unanimously.
b. Gary Forcier moved to approve the City Center September 30, 2015 Financial Reports. LouAnn
Holmquist seconded and the motion carried unanimously.
c. LouAnn Holmquist moved to approve the Park Towers operating account payments of $38,410.62
for checks 13385 to 13409 and approval of Park Towers Security Account payments of $244.87 for
check 1527. Gary Forcier seconded and the motion carried unanimously.
d. Gary Forcier moved to approve the August 2015 Park Towers financial statements. LouAnn
Holmquist seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report: 100%
b. Jean Ward reviewed with the Board the Move -in Summary Report for Third Quarter: 70% of
move -ins are at the extremely low income limit (Statutory Requirement is at least 40%).
c. Jean Ward reviewed with the Board the Final 2015 Operating Subsidy $124,396.83 based on
85.36% pro -ration vs. budgeted amount $120,666.
d. Gary Forcier moved to approve the 2016 Park Towers Budget - Resolution #2015-14. LouAnn
Holmquist seconded and the motion carried unanimously.
e. Gary Forcier moved to approve the 2015 Flat Rent Proposal. LouAnn Holmquist seconded and the
motion carried unanimously.
f. LouAnn Holmquist moved to approve the Lutheran Social Services Senior Nutrition Program 2016
Site Use Agreement. Gary Forcier seconded and the motion carried unanimously.
g. LouAnn Holmquist moved to approve the Revised Admissions and Continued Occupancy Policy.
Gary Forcier seconded and the motion carried unanimously.
h. FYI: Insurance Low Loss Achievement Award for Liability Insurance
5. CITY REVOLVING HOME IMPROVEMENT LOAN PROGRAMS
a. Jean Ward and Judy Flemming reviewed with the Board the 2015 Owner Occupied Rehab Loan
Options Chart.
b. Gary Forcier moved to approve Resolution 2015-15 Amending the Procedural Guide for the City
Revolving Owner Occupied Rehab Program and Amending the City HILP Deferred Grant Program
and City HILP Accessibility Deferred Grant Program General Criteria. LouAnn Holmquist
seconded and the motion carried unanimously.
October 20, 2015 Minutes Page 1 of 2
c. LouAnn Holmquist moved to approve allocation of $100,000.00 for HRA Home Improvement
Loan Program (HILP) and approval of HRA HILP General Criteria. Gary Forcier seconded and the
motion carried unanimously.
b. City Downtown Rental Rehab Program
a. LouAnn Holmquist moved to approve Resolution #2015-16 Amending the Procedural Guide for the
City of Hutchinson Downtown Rental Rehab Program. Gary Forcier seconded and the motion
carried unanimously.
7. 445 ADAMS STREET
a. Update -Purchase Price 149,900
8. OTHER COMMUNICATIONS
a. Invitation to the City 41" Annual Appreciation/Recognition Event
b. FYI: Foreclosure Report
c. Jean Ward reviewed with the Board the National Citizen Survey Results.
9. ADJOURNMENT
Gary Forcier moved to adjourn and LouAnn Holmquist seconded. There being no other business,
Chairman LaVonne Hansen declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary Fo�cier, Secretary/Treasurer
October 20, 2015 Minutes Page 2 of 2
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, September 15, 2015
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The September 15, 2015 Planning Commission meeting was called to order by Chair
Hantge at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner
Kirchoff, Geffifflissienef refl (resigned), Commissioner Norton, Commissioner
Arndt, Commissioner Wick, and Commissioner Fahey. Also present were Dan
Jochum, City Planner and Kyle Dimler Planning and Building Specialist.
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED JULY 21, 2015
Motion by Commissioner Norton, Second by Commissioner Arndt to approve.
Motion approved unanimously.
4. PUBLIC HEARINGS
A. CONSIDERATION OF A CONDITIONAL USE PERMIT TO OPERATE A
RETAIL WATER VENDING BUSINESS WITH ADDITIONAL OFFICE
SPACE AT 108 4TH AVE. NW IN A C-5 ZONING DISTRICT, RON WERTISH,
APPLICANT
Commissioner Norton read statement explaining rules of procedure for the public
hearing portion of the evening's meeting.
Chair Hantge presented the agenda item for consideration.
Dan Jochum, Planning Director, addressed the Commission. Mr. Jochum noted
that the public hearing notice for an annexation application had been mailed out
but had subsequently been withdrawn by the applicant.
Mr. Jochum shared that all uses in the C-5 zoning district are required to obtain a
Conditional Use Permit as there are no permitted uses in this zoning district.
Mr. Jochum reviewed the applicant's intent and plan drawings, as stated and
included in the submitted application and the Planning Commission packet, for
the benefit of the Commission.
Mr. Jochum noted the access to the parcel is from Glen St. NW on both the north
and south side of the existing building.
Minutes
Hutchinson Planning Commission
September 15, 2015
Page 2
Mr. Jochum stated Staff recommends 10 striped parking spaces for this facility,
locations to be approved by Staff
Mr. Ronald James Wertish, 227 E 3rd St. Redwood Falls, MN addressed the
Commission. Mr. Wertish asked when he would be required to stripe the parking
spaces required by the Staff recommendation.
Mr. Jochum noted the parking would be required prior to operation of the
business.
Chair Hantge asked about the hours of business proposed for the system.
Mr. Wertish stated the business would operate 24 hours a day, 7 days a week.
Commissioner Arndt asked about the filtering process used by the proposed
business.
Mr. Wertish explained the filtering process and the business format for the
Commission.
Motion made by Commissioner Arndt, Second by Commissioner Fahey to close
the public hearing at 5:39 p.m. Motion approved unanimously.
Motion by Commissioner Fahey to approve with conditions as recommended by
staff, Second by Commissioner Norton. Motion was approved unanimously.
This item will be on the consent agenda at the Tuesday, September 22, 2015 City
Council meeting at 5:30 p.m.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
5. UNFINISHED BUSINESS
6. NEW BUSINESS
A. CONSIDERATION OF RESOLUTION NO. 2015-01 FINDING THAT A
MODIFICATION TO THE DEVELOPMENT PROGRAM FOR
DEVELOPMENT DISTRICT NO. 4 AND MODIFICATIONS TO THE TAX
INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING
DISTRICT NOS. 5, 6, 7, 8, 11, 4-13, AND 4-14 CONFORM TO THE
GENERAL PLANS FOR THE DEVELOPMENT OR REDEVELOPMENT OF
THE CITY.
Minutes
Hutchinson Planning Commission
September 15, 2015
Page 3
Mr. Jochum stated the intent for the ensuing presentation is for the Planning
Commission to make a determination as to whether the proposed resolution is
consistent with the City Comprehensive Plan.
Miles Seppelt, Hutchinson EDA Director addressed the Commission. Mr. Seppelt
reviewed the duty of the Commission in relation to the proposed resolution and
reviewed the intent and purpose of the resolution.
Commissioner Fahey asked if the HRA would work out of the same funding pool
as the EDA.
Mr. Seppelt clarified that the two entities access separate funding TIFs.
Mr. Dan Jochum noted for clarification that the existing high school is not in a
TIF region but rather in a possible redevelopment area.
Mr. Jochum also noted the City staff worked with Ellers and Associates as a
consulting firm to confirm the proposal is appropriate.
Commissioner Fahey asked what the typical lifespan of a TIF is.
Mr. Seppelt stated the lifespan varies by type of TIF and the language included in
its initial development, but may range from 8 — 25 years.
Motion by Commissioner Norton, Second by Commissioner Fahey to approve
Resolution 2015-01. Motion approved unanimously.
7. COMMUNICATION FROM STAFF
A. Upcoming Meetings
Mr. Jochum stated that at this time no applications have been received yet for the
October 2015 Planning Commission meeting.
8. ADJOURNMENT
Motion by Commissioner Arndt, Second by Commissioner Wick to adjourn the meeting
at 6:07 p.m.
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: October 2015 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 11/24/2015
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the October Financial Reports for the general fund and enterprise funds. Also
attached is the October Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 10/31/2015
'NOTE: Available Balance 1 Pct Budget Used does not reflect amounts encumbered.
ACTIVITY FOR 2015
MONTH YTD BALANCE AMENDED AVAILABLE % BDGT YTD BALANCE
ACCOUNT DESCRIPTION 1013112015 1013112015 BUDGET BALANCE USED 1013112014
Fund 100 - General Fund
TAXES
OTHER TAXES
LICENSES & PERMITS
INTERGOVERNMENTAL REVENUE
CHARGES FOR SERVICES
MISCELLANEOUS REVENUES
TRANSFERS -IN
FINES & FORFEITURES
CAPITAL CONTRIBUTIONS
TOTAL Revenues
WAGES & BENEFITS
SUPPLIES
SERVICES & CHARGES
MISCELLANEOUS EXPENSES
CAPITAL OUTLAY
TRANSFERS -OUT
TOTAL Expenditures
Fund 100 -General Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES
EVIOUS YEAR
2014 % BDGT
AMENDED BUDGET USED
0.00
2,316,430.84
4,491,446.00
2,175,015.16
51.57
2,295,387.29
4,491,446.00
51.11
35,105.88
198,978.89
257,500.00
58,521.11
77.27
210,057.84
245,000.00
85.74
40,386.24
289,319.50
267,900.00
(21,419.50)
108.00
251,929.32
240,000.00
104.97
281,035.18
1,224,093.40
1,225,766.00
1,672.60
99.86
1,118,224.02
1,094,270.00
102.19
162,074.95
1,287,933.98
2,031,070.00
743,136.02
63.41
1,248,932.38
2,045,923.00
61.04
42,485.69
430,463.53
666,225.00
235,761.47
64.61
448,184.80
646,500.00
69.32
422,096.00
1,153,719.50
2,160,537.00
1,006,817.50
53.40
1,124,241.00
2,066,653.00
54.40
3,303.11
36,661.51
55,000.00
18,338.49
66.66
48,416.76
50,000.00
96.83
0.00
0.00
25,000.00
25,000.00
0.00
0.00
0.00
0.00
986,487.05
6,937,601.15
11,180,444.00
991,624.52
6,142,053.36
7,491,996.00
33,316.93
517,767.51
782,636.00
197,052.29
1,895,872.12
2,310,846.00
35,480.95
236,589.35
498,116.00
9,685.60
192,563.50
0.00
0.00
96,850.00
96,850.00
1,267,160.29
986,487.05
1,267,160.29
9,081,695.84
6,937,601.15
9,081,695.84
11,180,444.00
11,180,444.00
11,180,444.00
4,242,842.85 62.05
1,349,942.64
81.28
81.98
264,868.49
2,262,536.00
66.16
414,973.88
58.13
82.04
261,526.65
96,000.00
47.50
(192,563.50)
81.40
100.00
0.00
10,683,200.00
100.00
2,098,748.16 81.23
4,242,842.85 62.05
2,098,748.16 81.23
(280,673.24) (2,144,094.69) 0.00 2,144,094.69 100.00
6,745,373.41
5,697,387.44
622,342.33
1,952,390.65
309,859.55
20,047.52
94,030.00
8,696,057.49
6,745,373.41
8,696,057.49
(1,950,684.08)
10,879,792.00 62.00
7,009,709.00
81.28
781,887.00
79.59
2,262,536.00
86.29
533,068.00
58.13
0.00
100.00
96,000.00
97.95
10,683,200.00
81.40
10,879,792.00
62.00
10,683,200.00
81.40
196,592.00 992.25
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 10/31/2015
'NOTE: Available Balance 1 Pct Budget Used does not reflect amounts encumbered.
ACTIVITY FOR 2015 EVIOUS YEAR
MONTH YTD BALANCE AMENDED AVAILABLE % BDGT YTD BALANCE 2014 % BDGT
ACCOUNT DESCRIPTION 1013112015 1013112015 BUDGET BALANCE USED 1013112014 AMENDED BUDGET USED
Fund 226 - HATS Operation
INTERGOVERNMENTAL REVENUE
CHARGES FOR SERVICES
MISCELLANEOUS REVENUES
TRANSFERS -IN
TOTAL Revenues
WAGES & BENEFITS
SUPPLIES
SERVICES & CHARGES
MISCELLANEOUS EXPENSES
CAPITAL OUTLAY
TOTAL Expenditures
Fund 226 - HATS Operation:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES
44,708.33
138,721.64
151,500.00
12,778.36 91.57
23,191.83
239,745.63
546,000.00
306,254.37 43.91
0.00
6,157.80
3,250.00
(2,907.80) 189.47
0.00
96,850.00
96,850.00
0.00 100.00
135,015.00
147,070.00 91.80
449,207.29
535,000.00 83.96
32,190.06
3,600.00 894.17
94,030.00
94,030.00 100.00
67,900.16
481,475.07
797,600.00
316,124.93
60.37
710,442.35
779,700.00
91.12
6,283.51
51,718.01
57,898.00
6,179.99
89.33
59,831.43
52,235.00
114.54
1,921.47
222,339.02
546,925.00
324,585.98
40.65
434,297.89
536,825.00
80.90
7,113.61
137,913.32
159,700.00
21,786.68
86.36
125,488.54
147,500.00
85.08
0.00
60.00
6,550.00
6,490.00
0.92
50.00
5,100.00
0.98
22,950.00
22,950.00
26,527.00
3,577.00
86.52
83,276.78
37,960.00
219.38
434,980.35
362,619.65
54.54
90.17
38,268.59
797,600.00
702,944.64
779,620.00
67,900.16
481,475.07
797,600.00
316,124.93
60.37
710,442.35
779,700.00
91.12
38,268.59
434,980.35
797,600.00
362,619.65
54.54
702,944.64
779,620.00
90.17
29,631.57
46,494.72
0.00
(46,494.72)
100.00
7,497.71
80.00
9,372.14
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 10/31/2015
'NOTE: Available Balance 1 Pct Budget Used does not reflect amounts encumbered.
ACTIVITY FOR 2015
MONTH YTD BALANCE AMENDED AVAILABLE % BDGT
ACCOUNT DESCRIPTION 1013112015 1013112015 BUDGET BALANCE USED
Fund 601 - Water Fund
CHARGES FOR SERVICES
MISCELLANEOUS REVENUES
LOCAL SALES TAX
INVESTMENT EARNINGS
SALES
TOTAL Revenues
WAGES & BENEFITS
SUPPLIES
SERVICES & CHARGES
MISCELLANEOUS EXPENSES
CAPITAL OUTLAY
TRANSFERS -OUT
DEPRECIATION EXPENSE
DEBT SERVICE
TOTAL Expenditures
Fund 601 -Water Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES
4,317.02
47,601.04
50,000.00
1,758.87
47,372.19
96,153.00
48,790.00
447,774.11
725,000.00
0.00
167.58
0.00
208,517.32
2,008,699.81
2,288,000.00
263,383.21
2,551,614.73
3,159,153.00
48,824.10
345,820.04
500,766.00
13,742.65
114, 013.48
123, 250.00
61,752.39
383,813.25
457,724.00
54.40
10,506.51
16,700.00
279.12
642,329.80
543,750.00
0.00
0.00
43,145.00
0.00
0.00
1,104,000.00
0.00
281,026.73
1,312,414.00
124,652.66
1,777,509.81
4,101,749.00
49.27
263,383.21
2,551,614.73
3,159,153.00
100.00
124,652.66
1,777,509.81
4,101,749.00
80.77
138,730.55
774,104.92
(942,596.00)
92.51
2,398.96
95.20
48,780.81
49.27
277,225.89
61.76
(167.58)
100.00
279,300.19
87.79
607,538.27
80.77
154,945.96
69.06
9,236.52
92.51
73,910.75
83.85
6,193.49
62.91
(98,579.80)
118.13
43,145.00
0.00
1,104,000.00
0.00
1,031,387.27
21.41
2,324,239.19
43.34
607,538.27
80.77
2,324,239.19
43.34
EVIOUS YEAR
YTD BALANCE 2014 % BDGT
1013112014 AMENDED BUDGET USED
46,645.42
42,500.00
11,940.62
96,192.00
466,150.36
650,000.00
0.00
0.00
1,982,582.78
2,369,500.00
2,507,319.18
3,158,192.00
323,812.26
427,480.00
84,928.25
124,250.00
375,231.23
409,618.00
9,728.55
22,000.00
0.00
250,000.00
0.00
43,145.00
0.00
1,105,500.00
1,043,720.15
1,229,916.00
1,837,420.44
2,507,319.18
1,837,420.44
(1,716,700.92) 82.12 669,898.74
3,611,909.00
3,158,192.00
3,611,909.00
109.75
12.41
71.72
0.00
83.67
79.39
75.75
68.35
91.61
44.22
0.00
0.00
0.00
84.86
50.87
79.39
50.87
(453,717.00) 147.65
ACCOUNT DESCRIPTION
Fund 602 - Sewer Fund
LICENSES & PERMITS
CHARGES FOR SERVICES
MISCELLANEOUS REVENUES
LOCAL SALES TAX
SALES
TOTAL Revenues
WAGES & BENEFITS
SUPPLIES
SERVICES & CHARGES
MISCELLANEOUS EXPENSES
CAPITAL OUTLAY
TRANSFERS -OUT
DEPRECIATION EXPENSE
DEBT SERVICE
TOTAL Expenditures
Fund 602 - Sewer Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 10/31/2015
'NOTE: Available Balance 1 Pct Budget Used does not reflect amounts encumbered.
ACTIVITY FOR 2015
MONTH
YTD BALANCE
AMENDED
AVAILABLE
% BDGT
1013112015
1013112015
BUDGET
BALANCE
USED
0.00
6,100.00
7,000.00
900.00
87.14
0.00
3,584.08
4,000.00
415.92
89.60
8,237.93
45,929.43
113,153.00
67,223.57
40.59
48,790.00
447,774.12
725,000.00
277,225.88
61.76
283,391.75
2,773,705.97
3,191,000.00
417,294.03
86.92
3,277,093.60
81.11
340,419.68
4,040,153.00
763,059.40
63,668.64
460,567.76
679,626.00
219,058.24
67.77
11,138.48
157,076.61
249,300.00
92,223.39
63.01
59,481.92
562,860.70
762,511.00
199,650.30
73.82
2,305.00
21,496.43
24,000.00
2,503.57
89.57
873,562.36
1,313,324.11
691,250.00
(622,074.11)
189.99
0.00
0.00
43,145.00
43,145.00
0.00
0.00
0.00
1,495,000.00
1,495,000.00
0.00
0.00
542,332.35
1,573,470.00
1,031,137.65
34.47
1,010,156.40
340,419.68
1,010,156.40
3,057,657.96
3,277,093.60
3,057,657.96
5,518,302.00
2,460,644.04 55.41
4,040,153.00 763,059.40 81.11
5,518,302.00 2,460,644.04 55.41
YTD BALANCE
1013112014
6,700.00
5,119.00
37,644.83
466,495.97
2,707,172.40
3,223,132.20
488,083.55
171,664.63
590,357.09
26,287.45
0.00
0.00
0.00
1,362,621.37
2,639,014.09
EVIOUS YEAR
2014 % BDGT
AMENDED BUDGET USED
7,000.00
95.71
7,000.00
73.13
99,192.00
37.95
650,000.00
71.77
3,117,000.00
86.85
83.07
3,880,192.00
608,184.00
80.25
249,810.00
68.72
743,765.00
79.37
26,100.00
100.72
350,000.00
0.00
43,145.00
0.00
1,589,300.00
0.00
1,590,266.00
85.69
5,200,570.00 50.74
3,223,132.20 3,880,192.00 83.07
2,639,014.09 5,200,570.00 50.74
(669,736.72) 219,435.64 (1,478,149.00) (1,697,584.64) 14.85 584,118.11 (1,320,378.00) 44.24
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 10/31/2015
'NOTE: Available Balance 1 Pct Budget Used does not reflect amounts encumbered.
ACTIVITY FOR 2015
MONTH YTD BALANCE AMENDED AVAILABLE % BDGT YTD BALANCE
ACCOUNT DESCRIPTION 1013112015 1013112015 BUDGET BALANCE USED 1013112014
Fund 603 - Refuse Fund
INTERGOVERNMENTAL REVENUE
MISCELLANEOUS REVENUES
SALES
TOTAL Revenues
WAGES & BENEFITS
SUPPLIES
SERVICES & CHARGES
MISCELLANEOUS EXPENSES
CAPITAL OUTLAY
TRANSFERS -OUT
DEPRECIATION EXPENSE
DEBT SERVICE
TOTAL Expenditures
Fund 603 - Refuse Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES
EVIOUS YEAR
2014 % BDGT
AMENDED BUDGET USED
0.00
5,794.52
12,500.00
6,705.48
46.36
5,857.88
12,500.00
46.86
841.99
10,608.03
9,500.00
(1,108.03)
111.66
6,814.70
9,500.00
71.73
95,670.54
945,626.44
1,126,700.00
181,073.56
83.93
942,166.00
1,131,287.00
83.28
96,512.53
962,028.99
1,148,700.00
186,671.01
83.75
954,838.58
1,153,287.00
82.79
7,106.03
132,530.32
179,288.00
46,757.68
73.92
138,970.42
153,350.00
90.62
12,506.54
50,099.57
65,400.00
15,300.43
76.60
57,044.29
68,500.00
83.28
61,581.83
527,384.74
702,650.00
175,265.26
75.06
532,415.84
720,873.00
73.86
0.00
2,600.12
3,250.00
649.88
80.00
1,819.99
1,250.00
145.60
0.00
75,083.49
159,418.00
84,334.51
47.10
0.00
110,000.00
0.00
0.00
0.00
55,000.00
55,000.00
0.00
0.00
55,000.00
0.00
0.00
0.00
131,500.00
131,500.00
0.00
0.00
116,100.00
0.00
0.00
1,002.62
24,261.00
23,258.38
4.13
1,311.92
24,260.00
5.41
81,194.40
788,700.86
1,320,767.00
532,066.14
59.72
731,562.46
1,249,333.00
58.56
96,512.53
962,028.99
1,148,700.00
186,671.01
83.75
954,838.58
1,153,287.00
82.79
81,194.40
788,700.86
1,320,767.00
532,066.14
59.72
731,562.46
1,249,333.00
58.56
15,318.13
173,328.13
(172,067.00)
(345,395.13)
100.73
223,276.12
(96,046.00)
232.47
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 10/31/2015
ACCOUNT DESCRIPTION
'NOTE: Available Balance 1 Pct Budget Used does not reflect amounts encumbered.
ACTIVITY FOR 2015
MONTH YTD BALANCE AMENDED
1013112015 1013112015 BUDGET
AVAILABLE
BALANCE
% BDGT
USED
YTD BALANCE
1013112014
2014
AMENDED BUDGET
EVIOUS YEAR
% BDGT
USED
Fund 609 - Liquor Fund
MISCELLANEOUS REVENUES
54.73
2,282.25
3,000.00
717.75
76.08
2,707.39
3,000.00
90.25
SALES
471,858.68
4,704,147.19
5,695,000.00
990,852.81
82.60
4,506,851.01
5,395,000.00
83.54
TOTAL Revenues
471,913.41
4,706,429.44
5,698,000.00
991,570.56
82.60
4,509,558.40
5,398,000.00
83.54
WAGES & BENEFITS
57,676.01
431,417.48
521,408.00
89,990.52
82.74
417,818.00
502,400.00
83.16
SUPPLIES
1,100.97
15,100.99
16,600.00
1,499.01
90.97
14,218.19
15,600.00
91.14
SERVICES & CHARGES
13,208.49
161,062.64
196,793.00
35,730.36
81.84
144,612.96
186,264.00
77.64
MISCELLANEOUS EXPENSES
0.00
3,899.64
5,500.00
1,600.36
70.90
3,571.99
5,500.00
64.95
CAPITAL OUTLAY
1,319.07
1,319.07
27,000.00
25,680.93
4.89
31,677.02
27,000.00
117.32
TRANSFERS -OUT
0.00
0.00
465,000.00
465,000.00
0.00
0.00
450,000.00
0.00
DEPRECIATION EXPENSE
0.00
0.00
82,075.00
82,075.00
0.00
0.00
73,600.00
0.00
DEBT SERVICE
0.00
0.00
128,305.00
128,305.00
0.00
0.00
128,385.00
0.00
COST OF SALES
342,918.99
3,524,899.31
4,271,071.00
746,171.69
82.53
3,391,415.88
4,045,650.00
83.83
TOTAL Expenditures
416,223.53
4,137,699.13
5,713,752.00
1,576,052.87
72.42
4,003,314.04
5,434,399.00
73.67
Fund 609 - Liquor Fund:
TOTAL REVENUES
471,913.41
4,706,429.44
5,698,000.00
991,570.56
82.60
4,509,558.40
5,398,000.00
83.54
TOTAL EXPENDITURES
416,223.53
4,137,699.13
5,713,752.00
1,576,052.87
72.42
4,003,314.04
5,434,399.00
73.67
NET OF REVENUES & EXPENDITURES
55,689.88
568,730.31
(15,752.00)
(584,482.31)
3,610.53
506,244.36
(36,399.00)
1,390.82
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 10/31/2015
'NOTE: Available Balance 1 Pct Budget Used does not reflect amounts encumbered.
ACTIVITY FOR 2015
MONTH YTD BALANCE AMENDED AVAILABLE % BDGT YTD BALANCE
ACCOUNT DESCRIPTION 1013112015 1013112015 BUDGET BALANCE USED 1013112014
Fund 651 - Compost Fund
CHARGES FOR SERVICES
MISCELLANEOUS REVENUES
SALES
TOTAL Revenues
WAGES & BENEFITS
SUPPLIES
SERVICES & CHARGES
MISCELLANEOUS EXPENSES
CAPITAL OUTLAY
TRANSFERS -OUT
DEPRECIATION EXPENSE
COST OF SALES
INVENTORY COST ADJUSTMENT
TOTAL Expenditures
Fund 651 - Compost Fund:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES
EVIOUS YEAR
2014 % BDGT
AMENDED BUDGET USED
6,970.07
19,511.57
58,500.00
38,988.43
33.35
17,613.60
133,500.00
13.19
0.00
4,105.96
6,000.00
1,894.04
68.43
(271.38)
6,000.00
(4.52)
68,340.55
2,971,005.66
2,729,160.00
(241,845.66)
108.86
2,943,428.07
2,508,850.00
117.32
2,994,623.19
107.19
2,648,350.00
111.80
75,310.62
2,793,660.00
(200,963.19)
2,960,770.29
70,628.02
599,122.02
797,164.00
198,041.98
75.16
461,527.30
571,684.00
80.73
9,272.60
97,348.05
154,500.00
57,151.95
63.01
119,246.23
134,500.00
88.66
10,290.85
216,894.27
344,350.00
127,455.73
62.99
456,310.57
540,555.00
84.42
28.00
8,966.37
13,500.00
4,533.63
66.42
6,486.76
13,000.00
49.90
7,771.00
81,981.13
250,000.00
168,018.87
32.79
90,779.78
157,888.00
57.50
0.00
0.00
110,000.00
110,000.00
0.00
0.00
102,847.00
0.00
0.00
0.00
142,600.00
142,600.00
0.00
0.00
140,500.00
0.00
70,750.37
2,089,469.21
2,357,500.00
268,030.79
88.63
2,285,398.57
1,947,380.00
117.36
(94,458.42)
(798,415.01)
(1,054,568.00)
(256,152.99)
75.71
(1,005,030.34)
(972,802.00)
103.31
74,282.42
2,295,366.04
3,115,046.00
819,679.96
73.69
2,414,718.87
2,635,552.00
91.62
75,310.62
2,994,623.19
2,793,660.00
(200,963.19)
107.19
2,960,770.29
2,648,350.00
111.80
74,282.42
2,295,366.04
3,115,046.00
819,679.96
73.69
2,414,718.87
2,635,552.00
91.62
1,028.20
699,257.15
(321,386.00)
(1,020,643.15)
217.58
546,051.42
12,798.00
4,266.69
REVENUE AND EXPENDITURE REPORT FOR CITY OF HUTCHINSON
PERIOD ENDING 10/31/2015
ACCOUNT DESCRIPTION
'NOTE: Available Balance 1 Pct Budget Used does not reflect amounts encumbered.
ACTIVITY FOR 2015
MONTH YTD BALANCE AMENDED
1013112015 1013112015 BUDGET
AVAILABLE
BALANCE
% BDGT
USED
YTD BALANCE
1013112014
2014
AMENDED BUDGET
EVIOUS YEAR
% BDGT
USED
Fund 652 - Storm Water Utility
LICENSES & PERMITS
440.00
4,312.00
0.00
(4,312.00)
100.00
1,645.00
0.00
100.00
CHARGES FOR SERVICES
0.00
630.01
0.00
(630.01)
100.00
0.00
1,000.00
0.00
MISCELLANEOUS REVENUES
1,941.49
8,376.72
8,200.00
(176.72)
102.16
5,019.97
3,450.00
145.51
SALES
66,249.13
656,624.78
788,000.00
131,375.22
83.33
604,893.57
717,300.00
84.33
TOTAL Revenues
68,630.62
669,943.51
796,200.00
126,256.49
84.14
611,558.54
721,750.00
84.73
WAGES & BENEFITS
24,474.99
119,037.98
241,318.00
122,280.02
49.33
90,083.44
208,737.00
43.16
SUPPLIES
2,712.22
16,248.28
34,175.00
17,926.72
47.54
34,356.47
33,150.00
103.64
SERVICES & CHARGES
14,541.96
112,801.97
146,350.00
33,548.03
77.08
112,289.29
146,450.00
76.67
MISCELLANEOUS EXPENSES
57.80
9,220.88
11,250.00
2,029.12
81.96
8,198.64
8,050.00
101.85
CAPITAL OUTLAY
0.00
0.00
128,000.00
128,000.00
0.00
0.00
128,000.00
0.00
DEPRECIATION EXPENSE
0.00
0.00
116,000.00
116,000.00
0.00
0.00
111,200.00
0.00
DEBT SERVICE
0.00
144,862.65
193,992.00
49,129.35
74.67
146,994.30
193,932.00
75.80
TOTAL Expenditures
41,786.97
402,171.76
871,085.00
468,913.24
46.17
391,922.14
829,519.00
47.25
Fund 652 - Storm Water Utility:
TOTAL REVENUES
68,630.62
669,943.51
796,200.00
126,256.49
84.14
611,558.54
721,750.00
84.73
TOTAL EXPENDITURES
41,786.97
402,171.76
871,085.00
468,913.24
46.17
391,922.14
829,519.00
47.25
NET OF REVENUES & EXPENDITURES
26,843.65
267,771.75
(74,885.00)
(342,656.75)
357.58
219,636.40
(107,769.00)
203.80
TOTAL REVENUES - ALL FUNDS
2,370,557.28
22,580,809.68
29,613,910.00
7,033,100.32
76.25
22,222,992.95
28,619,263.00
77.65
TOTAL EXPENDITURES - ALL FUNDS
3,053,725.26
21,975,781.75
32,618,745.00
10,642,963.25
67.37
21,416,954.17
30,424,102.00
70.39
NET OF REVENUES & EXPENDITURES
(683,167.98)
605,027.93
(3,004,835.00)
(3,609,862.93)
20.14
806,038.78
(1,804,839.00)
44.66
Executive summary
as of October 31, 2015
Asset allocation review
Value on % of
10/31/2015 ($) portfolio
A Cash
4,695,021.62
33.65
Cash
4,695,021.62
33.65
B Fixed Income
9,256,140.92
66.35
us
9,015,393.44
64.62
International
240,747.48
1.73
C Equity
0.00
0.00
D Commodities
0.00
0.00
E Non -Traditional
0.00
0.00
F Other
0.00
0.00
Total Portfolio
$13,951,162.54
100%
Balanced mutual funds are allocated in the
'Other' category
Equity sector analysis
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
43
36
29
22
14
7
r.
0
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct
2015 2016 2016
0 Taxable income
Total taxable income: $190,173.57
Total expected cash flow: $190,173.57
Cash flows displayed account for known events such as maturities and mandatory puts.
Credit quality of bond holdings
Value on % of
Effective credit rating Issues 10/31/2015 ($) port.
A Aaa/AAA/AAA 5 3,951,560.65 42.60
B Aa/AA/AA 3 1,543,119.58 16.64
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB
0
0.00
0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
17
3,761,460.69
40.75
G Not rated
0
0.00
0.00
Total
25 $9,256,140.92 100%
Report created on: November 02, 2015 Page 1 of 3
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
as of October 31, 2015
Bond overview
Total quantity
9,129,000
Total market value
$9,197,931.74
Total accrued interest
$58,209.18
Total market value plus accrued interest
$9,256,140.92
Total estimated annual bond interest
$185,790.75
Average coupon
2.04%
Average current yield
2.02%
Average yield to maturity
1.54%
Average yield to worst
1.36%
Average modified duration
2.79
Average effective maturity
4.37
Credit quality of bond holdings
Value on
% of
Effective credit rating Issues 10/31/2015 ($)
port.
A Aaa/AAA/AAA 5 3,951,560.65
42.60
B Aa/AA/AA 3 1,543,119.58
16.64
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB 0 0.00 0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
17
3,761,460.69
40.75
G Not rated
0
0.00
0.00
Total
25
$9,256,140.92
100%
Investment type allocation
Investment type
Taxable ($)
Tax-exempt /
deferred ($)
Total ($)
% of
bond
port.
Certificates of deposit
3,761,460.69
0.00
3,761,460.69
40.64
Municipals
1,543,119.58
0.00
1,543,119.58
16.67
U.S. federal agencies
3,951,560.65
0.00
3,951,560.65
42.69
Total
$9,256,140.92
$0.00
$9,256,140.92
100%
Bond maturity schedule
$ Millions
2.5
22.1% 21.7%
2.0
1.5
1.0
0.5
0.0
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2026 + Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: November 02, 2015 Page 1 of 2
as of October 31, 2015
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
Summary of bond holdings
Maturity
Year
Issues
Quantity
Est. annual
income ($)
Current Yield to
yield (%) maturity (%)
Yield to Modified
worst (%) duration
Adjusted
cost basis ($)
Unrealized
gain/loss ($) Mkt. value ($)
2015
0
0
NA
NA
NA
2016
4
865,000
8,772.50
1.01%
0.66 %
0.66 %
1.01
865,000
2,887.90 870,611.621
2017
7
1,996,000
49,308.75
2.42%
0.82 %
0.82 %
1.44
2,016,126.71
22,328.81 2,050,157.521
2018
3
736,000
9,564.00
1.30%
1.36 %
1.36 %
2.47
736,000
-1,448.48 735,943.541
2019
5
1,327,000
29,145.50
2.17%
1.85 %
1.85 %
3.75
1,332,540.79
11,002.81 1,353,952.401
2020
2
1,500,000
34,200.00
2.27%
2.14%
1.23 %
1.45
1,499,745
8,985.00 1,525,236.251
2021
0
0
NA
NA
NA
1
2022
0
0
NA
NA
NA
1
2023
2
2,000,000
44,750.00
2.24%
2.38 %
2.38 %
6.98
1,999,250
1,595.00 2,014,319.311
2024
1
465,000
4,650.00
1.00%
NA
NA
NA
465,000
-985.80 466,016.281
2025
1
240,000
5,400.00
2.25%
NA
NA
NA
240,000
-96.00 239,904.001
2026
0
0
NA
NA
NA
1
2027
0
0
NA
NA
NA
1
2028
0
0
NA
NA
NA
1
2029
0
0
NA
NA
NA
1
2030
0
0
NA
NA
NA
1
2031
0
0
NA
NA
NA
1
2032
0
0
NA
NA
NA
1
2033
0
0
NA
NA
NA
1
2034
0
0
NA
NA
NA
1
2035
0
0
NA
NA
NA
1
2036
0
0
NA
NA
NA
1
2037
0
0
NA
NA
NA
1
2038
0
0
NA
NA
NA
1
2039
0
0
NA
NA
NA
1
2040
0
0
NA
NA
NA
1
2041
0
0
NA
NA
NA
1
2042
0
0
NA
NA
NA
1
2043
0
0
NA
NA
NA
1
2044
0
0
NA
NA
NA
1
2044+
0
0
NA
NA
NA
1
Other
0
0
NA
NA
NA
1
Total
25
9,129,000
$185,790.75
2.02%
1.54%
1.36 %
2.79
$9,153,662.50
$44,269.24 $9,256,140.92
% of bond portfolio maturi
- 9.44%
22.16%
_ 7.99%
14.61 %
16.4%
21.75%
.5.04%
2.61%
Report created on: November 02, 2015 Page 1 of 6
UBS
Prepared for City Hutchinson
4* U RP 38446 •City of Hutchinson •Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Bond holdings - as of October 31, 2015 (continued)
Details of bond holdings
Report created on: November 02, 2015 Page 2 of 6
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
9,129,000
2.04%
03/15/2020 NA
$185,790.75
1.54% 2.79
$9,153,662.50
NA
$9,197,931.74
100%
Total Bond Portfolio
2.02%
1.36%
$44,269.24
$58,209.18
$9,256,140.92
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2016
AMERICAN EXPRESS C NY US RT
CD
145,000
1.25%
08/09/2016
1,812.50
0.48% 0.77
145,000.00
100.598
145,867.10
1.59%
01.2500% MAT 08/09/16 FIXED
1.24%
0.48%
867.10
412.16
RATE CD /NY
BMW BANK NORTH AME UT US
CD
240,000
0.95%
11/14/2016
2,280.00
0.67% 1.03
240,000.00
100.290
240,696.00
2.62%
RT 00.9500% MAT 11/14/16
0.95%
0.67%
696.00
1,061.92
FIXED RATE CD /UT
CAPITAL ONE BANK U VA US RT
CD
240,000
1.00%
11/14/2016
2,400.00
0.72% 1.03
240,000.00
100.290
240,696.00
2.62%
01.0000% MAT 11/14/16 FIXED
1.00%
0.72%
696.00
1,130.96
RATE CD /VA
FIRSTBANK P R SANT PR RT
CD
240,000
0.95%
12/12/2016
2,280.00
0.71% 1.11
240,000.00
100.262
240,628.80
2.62%
00.9500% MAT 12/12/16 FIXED
0.95%
0.71%
628.80
118.69
RATE CD /PR
Total 2016
865,000
1.01%
11/06/2016
$8,772.50
0.66% 1.01
$865,000.00
$867,887.90
9.44%
1.01%
0.66%
$2,887.90
$2,723.72
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
MASSACHUSETTS DEPT TRANS
Aa3/AA-/NR
500,000
2.41%
01/01/2017
12,040.00
0.82% 1.15
506,229.85
101.844
509,220.00
5.54%
TAX SR B RV BE/R/ 2.408
NR/NR/NR
2.36%
0.82%
2,990.15
4,013.33
010117 DTD 113011 /MA
FED FARM CREDIT BANK 04.875
Aaa/AAA/AA+
431,000
4.88%
01/17/2017
21,011.25
0.55% 1.18
444,896.86
105.219
453,493.89
4.93%
% DUE 011717 DTD 010907 FC
NR/NR/NR
4.63%
0.55%
8,597.03
6,069.92
07172007
STATE BK INDIA NY US RT
CD
248,000
2.00%
04/27/2017
4,960.00
0.90% 1.47
248,000.00
101.620
252,017.60
2.74%
02.0000% MAT 04/27/17 FIXED
1.97%
0.90%
4,017.60
54.36
RATE CD /NY
COMENITY BANK DE US RT
CD
200,000
1.15%
06/19/2017
2,300.00
1.38% 1.62
200,000.00
99.630
199,259.00
2.17%
01.1500% MAT 06/19/17 FIXED
1.15%
1.38%
-741.00
176.44
RATE JUMBO CD /DE
Report created on: November 02, 2015 Page 2 of 6
Bond holdings - as of October 31, 2015 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Maturing 2018
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
CD
248,000
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
248,203.36
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
560.55
/UT
GE CAP BK UT US RT 01.7500%
CD
130,000
1.75%
08/03/2017
2,275.00
1.06% 1.73
130,000.00
101.199
131,558.70
1.43%
MAT 08/03/17 FIXED RATE CD
248,000.00
100.082
248,203.36
2.70%
1.73%
1.06%
1,558.70
168.29
1.30%
/UT
203.36
591.80
FIXED RATE CD /NY
GE CAP RETAIL BK UT US RT
CD
247,000
1.75%
08/03/2017
4,322.50
1.06% 1.73
247,000.00
101.199
249,961.53
2.72%
01.7500% MAT 08/03/17 FIXED
3,240.00
1.62%
2.87
240,000.00
1.73%
1.06%
2,961.53
MAT 10/04/18 FIXED RATE CD
1,042.14
RATE CD /UT
1.36%
1.62%
-1,855.20
239.67
/UT
SUN NATL BK NJ US RT
CD
240,000
1.00%
10/03/2017
2,400.00
0.36% 1.91
240,000.00
101.227
242,944.80
2.64%
01.0000% MAT 10/03/17 FIXED
736,000
1.30%
05/09/2018
$9,564.00
0.99%
0.36%
2,944.80
177.53
7.99%
RATE CD /NJ
1.30%
1.36%
$-1,448.48
$1,392.02
Total 2017
1,996,000
2.49%
04/19/2017
$49,308.75
0.82% 1.44
$2,016,126.71
$2,038,455.52 22.16%
% of
Underlying rating
2.42%
0.82%
$22,328.81
income ($)/
$11,702.00
cost basis ($)/
Effective rating/
Mkt. value ($)/
bond
Est. annual
Quantity
Adjusted
maturity Call price ($)
Curr. yield (%)
% of
Unreal.g/I ($)
Underlying rating
Accr. interest ($)
port.
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2018
ALLY BK UT US RT 01.2500%
CD
248,000
1.25%
02/26/2018
3,100.00
1.21%
2.28
248,000.00
100.082
248,203.36
2.70%
MAT 02/26/18 FIXED RATE CD
1.25%
1.21%
203.36
560.55
/UT
GOLDMAN SACHS BK U NY US
CD
248,000
1.30%
02/26/2018
3,224.00
1.26%
2.28
248,000.00
100.082
248,203.36
2.70%
RT 01.3000% MAT 02/26/18
1.30%
1.26%
203.36
591.80
FIXED RATE CD /NY
ENERBANK UT US RT 01.3500%
CD
240,000
1.35%
10/04/2018
3,240.00
1.62%
2.87
240,000.00
99.227
238,144.80
2.59%
MAT 10/04/18 FIXED RATE CD
1.36%
1.62%
-1,855.20
239.67
/UT
Total 2018
736,000
1.30%
05/09/2018
$9,564.00
1.36%
2.47
$736,000.00
$734,551.52
7.99%
1.30%
1.36%
$-1,448.48
$1,392.02
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2019
RIVERSIDE CA CMNTY COLGE
Aa2/NR/AA
500,000
2.35%
08/01/2019
11,725.00
1.61%
3.57
505,540.79
102.676
513,380.00
5.58%
TAX SR B BE/R/ 2.345
NR/NR/NR
2.28%
1.61%
7,839.21
2,931.25
080119 DTD 052914 /CA
AMERICAN EXPRESS F UT US RT
CD
247,000
2.15%
11/13/2019
5,310.50
2.01%
3.81
247,000.00
100.540
248,333.80
2.70%
02.1500% MAT 11/13/19 FIXED
2.14%
2.01%
1,333.80
2,487.93
RATE CD /UT
Report created on: November 02, 2015 Page 3 of 6
Bond holdings - as of October 31, 2015 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Report created on: November 02, 2015 Page 4 of 6
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2019
CIT BK SALT LAKE C UT US RT
CD
240,000
2.10%
11/13/2019
5,040.00
2.01% 3.82
240,000.00
100.348
240,835.20
2.62%
02.1000% MAT 11/13/19 FIXED
2.09%
2.01%
835.20
2,361.21
RATE CD /UT
BARCLAYS BK DE US RT
CD
240,000
2.05%
12/17/2019
4,920.00
1.99% 3.92
240,000.00
100.224
240,537.60
2.62%
02.0500% MAT 12/17/19 FIXED
2.05%
1.99%
537.60
1,833.21
RATE CD /DE
AMERICAN EXPRESS C UT US RT
CD
100,000
2.15%
12/18/2019
2,150.00
2.03% 3.91
100,000.00
100.457
100,457.00
1.09%
02.1500% MAT 12/18/19 FIXED
2.14%
2.03%
457.00
795.21
RATE CD /UT
Total 2019
1,327,000
2.20%
10/13/2019
$29,145.50
1.85% 3.75
$1,332,540.79
$1,343,543.60
14.61%
2.17%
1.85%
$11,002.81
$10,408.80
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2020
MASS ST GO CONSOL LN TAX SR
Aa1/AA+/AA+
500,000
2.09%
05/01/2020
10,450.00
1.70% 4.24
499,995.00
101.670
508,350.00
5.53%
B BE/R/ 2.090 050120 DTD
NR/NR/NR
2.06%
1.70%
8,355.00
5,225.00
052814/MA
FFCB BOND 02.375 % DUE
Aaa/AAA/AA+
1,000,000
2.38%
11/10/2020 11/10/2015
23,750.00
2.37% 0.03
999,750.00
100.038
1,000,380.00
10.88%
111020 DTD 111014 FC
NR/NR/NR
100.00
2.37%
1.00%
630.00
11,281.25
05102015
Total 2020
1,500,000
2.28%
09/06/2020
$34,200.00
2.14% 1.45
$1,499,745.00
$1,508,730.00
16.40%
2.27%
1.23%
$8,985.00
$16,506.25
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2023
FHLB BOND STEP-UP 02.000 %
Aaa/NR/AA+
750,000
2.00%
06/20/2023 12/20/2015
15,000.00
NA NA
749,250.00
100.096
750,720.00
8.16%
DUE 062023 DTD 062013 FC
NR/NR/NR
100.00
2.00%
NA
1,470.00
5,458.33
12202013
FFCB BOND 02.380 % DUE
Aaa/AAA/AA+
1,250,000
2.38%
07/24/2023
29,750.00
2.38% 6.98
1,250,000.00
100.010
1,250,125.00
13.59%
072423 DTD 072412 FC
NR/NR/NR
2.38%
2.38%
125.00
8,015.97
01242013
Total 2023
2,000,000
2.24%
07/12/2023
$44,750.00
2.38% 6.98
$1,999,250.00
$2,000,845.00
21.75%
2.24%
2.38%
$1,595.00
$13,474.31
Report created on: November 02, 2015 Page 4 of 6
Bond holdings - as of October 31, 2015 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port.
9,129,000 2.04% 03/15/2020 NA $185,790.75 1.54% 2.79 $9,153,662.50 NA $9,197,931.74 100%
Total Bond Portfolio 2.02% 1.36% $44,269.24 $58,209.18
$9,256,140.92
Report created on: November 02, 2015 Page 5 of 6
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2024
FEDERAL HOME LN BANK 01.000
Aaa/NR/AA+
465,000
1.00%
11/26/2024 11/26/2015
4,650.00
NA NA
465,000.00
99.788
464,014.20
5.04%
% DUE 112624 DTD 112614
NR/NR/NR
100.00
1.00%
NA
-985.80
2,002.08
STEP UP CALL
Total 2024
465,000
1.00%
11/26/2024
$4,650.00
NA
$465,000.00
$464,014.20
5.04%
1.00%
NA
$-985.80
$2,002.08
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2025
HSBC BANK USA DE US RT
CD
240,000
2.25%
03/11/2025 03/11/2020
5,400.00
NA NA
240,000.00
99.960
239,904.00
2.61%
02.2500% MAT 03/11/25 STEP
100.00
2.25%
NA
-96.00
0.00
RATE CD /DE
Total 2025
240,000
2.25%
03/11/2025
$5,400.00
NA
$240,000.00
$239,904.00
2.61%
2.25%
NA
$-96.00
$0.00
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port.
9,129,000 2.04% 03/15/2020 NA $185,790.75 1.54% 2.79 $9,153,662.50 NA $9,197,931.74 100%
Total Bond Portfolio 2.02% 1.36% $44,269.24 $58,209.18
$9,256,140.92
Report created on: November 02, 2015 Page 5 of 6