05-21-2015 APM+HUTCHINSON AIRPORT COMMISSION
May 21, 2015
5:30 pm
Airport Conference Room
Minutes
Members present: Cheryl Dooley, Ross Peterson, Joel Schwarze, Dave Skaar,
Members absent: Dick Freeman, Mayor Gary Forcier (Council Representative)
Others Present: John Olson, City of Hutchinson; Tom Ashenfelter, ASI, Doug McGraw; Sonja Muellerleile, City of
Hutchinson
Meeting called to order at 5:30 p.m. There was a quorum of members present.
1. Approve April 30, 2015 Meeting Notes
No motion was required to approve the meeting notes of April 30, 2015
2. Airport Commission
Joel Schwarze (to 09/15, first full-term) Ross Peterson (to 09/15, first full-term)
Dick Freeman (to 09/16, second full-term) Dave Skaar (to 09/16, first full-term)
Cheryl Dooley (to 09/17, first full-term) Gary Forcier (Council representative)
Review meeting schedules & find interest forms for serving on the Airport Commission at www.ci.hutchinson.mn.us
Olson informed the Commission that at the May 12 meeting, the City Council approved
modifications to Airport Commission terms. Commission terms are new 3 -year terms.
Modifications to individual Commission member terms are indicated above.
3. Hangars
See attached map. There were no notable changes
4. Finance/Budget —
a) Airport financial statements
o April, 2015 (25.2% of budget expended through 33.3% of year)
5. Operational Issues (Open Projects)
a) ASI Jet — Olson informed the Commission that, based upon previous direction, City staff is still
working with Haugen Architecture on a plan to construct office space in Hangar #1720. To -date,
preliminary discussions have been held with the City Building Official, and general plans have been
made as to methods of/materials for construction. Sketches have been made of the proposed project.
Drawings necessary to secure price quotations from construction contractors are expected prior to the
end of May.
2014/2015 AIP Project (Runway, taxiway, apron rehab) — At the May 12 City Council meeting, the
Master Agreement with Bolton -Meek was extended for one year, as they are underway with an
existing capital project, per FAA standards. Also, an independent fee estimate prepared by Karvakko
Engineering was within 10% of Bolton-Menk's fees for the project, so Bolton-Menk's fees were
deemed to be reasonable, per FAA standards, and the work order for the 2015 project was approved.
The bid opening for this project was held on May 6, 2015. The bids were as follows:
i. Duminck, Inc. $2,128,150.31
ii. Hard drives, Inc. $2,203,301.89
iii. Knife River Corporation $2,592,598.58
Based on these bids, Duimnck, Inc. was awarded the contract for the project at the May 12, 2015 City
Council meeting, contingent upon receipt of federal and state grants. Provided federal and state grants
are available, the project will consist of the following:
Runway 15/33 reclamation $ 866,909.77
Taxiway A reclamation $ 621,894.80
Apron reclamation $ 522,505.40
Taxiway A3 relocation $ 116,840.34
$2,128,150.31
Construction engineering $ 270,000.00
Advertisement for bids $ 1,000.00
Independent fee estimate $ 3,000.00
City administration/legal $ 10,000.00
$ 14,000.00
Total Project $2,412,150.31
Federal share $2,154,164.39 89.305%
State share $ 134,583.26 5.580%
Local share $ 123,402.66 5.115%
Total Funding $2,412,150.31 100.000%
Based on this project budget, FAA/MnDOT indicated all four components of the project would likely
be able to be done. The grant programming process is expected to take approximately 6 weeks. A
grant document is expected in early July, with notice to proceed in mid-July. Provided this timing
takes place and the contractor is available soon after receipt of the grants, there will likely leave
enough time to complete the entire project during the 2015 construction season.
b) Capital Improvement Plan — Discussion of priorities for capital projects identified in the Master
Plan. Olson presented the following projects that were identified in the Master Plan update. They
were grouped together if there were multiple steps to any one overall project. Commission members
were asked to review these and to come up with their priorities for these projects, to be discussed at a
future meeting.
Pavement reclamation/safety area grading improvements (2015)
o Hangar site preparation for public T -hangar
o Construct 8 -unit public T hangar
o Snow removal equipment building
o Update airport zoning for crosswind runway
o Environmental assessment for crosswind runway
o Land acquisition for crosswind runway
o Construct turf crosswindrunway
o Environmental assessment for stopways
o Runway 15 stopway construction
o Runway 33 stopway construction
o High intensity runway lighting system upgrade
o Taxilane construction
o Apron expansion
o Hangar site preparation for public T -hangar
o Construct 8 -unit public T -hangar
o Perimeter fencing with controlled access gates
o Additional hangar area development
6. Other Discussions & New Business
a) Airport 50t' anniversary celebration (Water Carnival Fly -In 2015).
i. Sonja Muellerleile presented before the Commission to give an update on progress of the
display, photos, articles and other layouts proposed for the 50ffi anniversary celebration.
Those in attendance were able to look at some of the items. Cheryl Dooley will provide
some additional photos.
b) Other discussions/new business:
i. MnDOT Aeronautics Zoning Outreach meetings — Olson reported that he will be
attending the May 29 meeting in Mankato.
ii. Water Carnival/Fly-in items. There were no items needed outside of normal support
provided.
iii. Re -set June meeting due to Olson's family vacation, if necessary.
iv. Other — there were no other items
At , a motion to adjourn was made by , second by Unanimous approval.
NEXT MEETING: Regularly scheduled meeting June 18, 2015