04-30-2015 APM+HUTCHINSON AIRPORT COMMISSION
April 30, 2015
Meeting Notes
Joint meeting with Airport Master Plan Advisory Group 4:00 p.m.
Supper Break 5:00
Airport Commission Meeting 5:30 p.m.
Airport Arrival/Departure Building Conference Room
Joint meeting with Master Plan Advisory Group Agenda
FAA/MnDOT
Sandy DePottey
Gina Mitchell
Rylan Juran
Bolton-Menk Airport Commission City ofHutchinson
Silas Parmar
Cole Hartfiel
McLeod County
Marc Telecky
Cheryl Dooley
Gary Forcier
Dick Freeman
Matt Jaunich
Ross Peterson
Kent Exner
Joel Schwarze
Dan Jochum
Dave Skaar
John Olson
1. Review final draft Master Plan Update and Airport Layout Plan Update
Melissa Underwood, Bolton-Menk, presented final draft ALP update documents. All the pages of the
ALP were identified and various components of the ALP were explained. Of note was the location of
a potential, future crosswind runway and stopways for Runway 15/33.
Discussion among the group indicated support for recommending adoption of the Master Plan/Airport
Layout Plan updates, as presented, with minor corrections offered by the group.
Next steps in the process:
1) Airport Commission to review, comment, recommend approval
2) Plan presented to Planning Commission
3) Plan presented to City Council for adoption
4) Post & file as a public City plan.
+HUTCHINSON AIRPORT COMMISSION
April 30, 2015
Meeting Notes
Airport Commission Agenda
Members present: Cheryl Dooley, Dick Freeman, Dave Skaar,
Members absent: Ross Peterson, Joel Schwarze, Mayor Gary Forcier (Council Representative)
Others Present: _John Olson, City of Hutchinson; Others present:
Meeting called to order at 5:30 p.m. There was not a quorum of members present.
1. Approve March 19, 2015 Airport Commission Minutes
Due to lack of quorum, no motion was made to approve minutes.
2. Airport Commission
Joel Schwarze (to 09/15, first full-term) Ross Peterson (to 09/16, first full-term)
Dick Freeman (to 09/17, second full-term) Dave Skaar (to 09/18, first full-term)
Cheryl Dooley (to 09/19, first full-term) Gary Forcier (Council representative)
Review meeting schedules & find interest forms for serving on the Airport Commission at www.ci.hutchinson.mn.us
Olson reported that at the May 12 City Council meeting, City staff will present proposed changes
to Airport Commission terms. Term modifications are proposed as follows. :
3. Hangars
See attached map
4. Finance/Budget —
a) Airport financial statements — reports attached
o March, 2015 (12.8% of budget expended through 25.0% of year)
5. Operational Issues (Open Projects)
a) ASI Jet — Based upon the discussion held in March, Olson reported that City staff is working on a plan
to construct office space in Hangar #1720. To -date, preliminary discussions have been held with the
City Building Official, and general plans have been made as to the method of construction. Sketches
are being made of the proposed project, which will be followed by drawings necessary to secure price
quotations from construction contractors for the work.
b) 2014/2015 AIP Project (Runway, taxiway, apron rehab) — To -date, an advertisement for bid has
been published. A pre-bid conference was held yesterday (April 29). The bid opening is scheduled for
Adjust current term
Additional term
Schwarze —
01/2015 to 09/2015
eligible 10/2015
— 09/2017
Peterson —
01/2015 to 09/2015
eligible 10/2015
— 09/2017
Freeman —
01/2015 to 09/2016
not eligible; term
would be 10/2016-09/2018
Skaar -
01/2015 to 09/2016
eligible 10/2016
— 09/2018
Dooley -
01/2015 to 09/2017
eligible 10/2017
— 09/2019
3. Hangars
See attached map
4. Finance/Budget —
a) Airport financial statements — reports attached
o March, 2015 (12.8% of budget expended through 25.0% of year)
5. Operational Issues (Open Projects)
a) ASI Jet — Based upon the discussion held in March, Olson reported that City staff is working on a plan
to construct office space in Hangar #1720. To -date, preliminary discussions have been held with the
City Building Official, and general plans have been made as to the method of construction. Sketches
are being made of the proposed project, which will be followed by drawings necessary to secure price
quotations from construction contractors for the work.
b) 2014/2015 AIP Project (Runway, taxiway, apron rehab) — To -date, an advertisement for bid has
been published. A pre-bid conference was held yesterday (April 29). The bid opening is scheduled for
May 6, 2015. The project will be brought to the City Council on May 12 for their consideration. The
City Council can approve the project, contingent upon receipt of Federal & State funding.
c) Capital Improvement Plan — The Master Plan update identified several capital projects. Over the
course of the neat few Airport Commission meetings, it is recommended that the Commission consider
each of those projects and assign a priority rating to them.
6. Other Discussions & New Business
a) Airport 50t' anniversary celebration (Water Carnival Fly -In 2015).
i. Update on progress of the display and projected photos
b) Other discussions/new business:
i. Zoning Outreach meetings — Email sent 04/23/2015. Olson is planning to attend May 29
meeting in Mankato.
ii. City staff met with Johnson Controls regarding a proposal from them relating to
installation of LED runway/taxiway lighting. Their proposal was for $93,129. This
included LED lights & fixtures, transformers, and a constant current regulator. Based on
calculations, the estimated savings for maintenance would be $3,003 and the estimated
savings for electricity would be $374 per year. Taking the total project cost of $93,129
maintenance/electricity savings per year of $3,377, which equates to a 28 -year payback,
which is far greater than the standard payback considered feasible of 7-10 years. At this
point, because the Master Plan update identified moving from MIRL to HIRL and from
reflectorized taxiway to MIRL taxiway lighting, City staff is recommending waiting until
such a project were implemented to consider LED lighting.
iii. Airport Consulting Engineer — The original Master Agreement with Bolton -Meek is
expiring. At this point, City staff recommends extending the Master Agreement for one
additional year, which should likely get us through the current project. At that time, we
can determine whether to enter into another Master Agreement with them or schedule a
consultant search. Historically, the City has used 3 -year increments for Master
Agreements. If it's approved by the Commission, there will be a request to the City
Council for the May 12 meeting to extend the Master Agreement with Bolton -Meek for
one year.
At approximately 6:40 pm, the meeting was adjourned.
NEXT MEETING: Regularly scheduled meeting May 21, 2015