03-19-2015 APM+HUTCHINSON AIRPORT COMMISSION
March 19, 2015
Airport Commission Meeting 5:30 p.m.
Airport Arrival/Departure Building
Agenda
Members present: Cheryl Dooley, Dick Freeman, Ross Peterson, Joel Schwarze, Dave Skaar, Mayor Gary Forcier
(Council Representative)
Members absent: none
Others Present: John Olson, City of Hutchinson; Tom Ashenfelter, ASI, Others present: Tim Ashenfelter, ASI,
Doug McGraw
Meeting called to order at 5:34 p.m. There was a quorum of members present.
1. Approve December 18, 2014 Airport Commission Minutes
Motion made by Freeman, second by Dooley to approve minutes. Unanimous approval
2. Meeting Notes January 15, 2015 & February 19, 2015
Meeting notes for January 15 & February 19, 2015 were made available
3. Airport Commission
Joel Schwarze (to 09/15, first full-term) Ross Peterson (to 09/16, first full-term)
Dick Freeman (to 09/17, second full-term) Dave Skaar (to 09/18, first full-term)
Cheryl Dooley (to 09/19, first full-term) Gary Forcier (Council representative)
Review meeting schedules & find interest forms for serving on the Airport Commission at www.ci.hutchinson.mn.us
It was reported at the December 18, 2014 meeting that a recommendation had been made by
Mayor Cook to revise the terms of Airport Commission members to three years, which would
coincide with the terms of other City Commission members. Staff was directed to come up with
a plan to address the changes in terms, which is proposed as follows for adjustments to current
terms and additional terms:
Adjust current term
Schwarze —
01/2015 to 09/2015
Peterson —
01/2015 to 09/2015
Freeman —
01/2015 to 09/2016
Skaar -
01/2015 to 09/2016
Dooley -
01/2015 to 09/2017
Additional term
eligible 10/2015 — 09/2017
eligible 10/2015 — 09/2017
not eligible (must wait 1 year)
eligible 10/2015 — 09/2018
eligible 10/2015 — 09/2019
Motion made by Dooley, second by Skaar to approve recommendation to the City Council to revise Airport
Commission terms as presented. Unanimous approval.
4. Hangars
See attached map. Two individuals will be charged for rent in Hangar #1 for March. Both parties are
transitory, and will be here for aircraft maintenance.
5. Finance/Budget —
a) Airport financial statements — Two reports were presented for activity in 2015 year-to-date.
o January, 2015 (2.4% of budget expended through 8.3% of year)
o February, 2015 (7.2% of budget expended through 16.7% of year).
6. Operational Issues (Open Projects)
a) ASI Jet Hangar — Olson reported on a checklist of concerns related to the development of the
potential aircraft sales hangar project. The Commission worked through the list to identify any issues
that may need resolution prior to development. The primary concern was the site of the project. After
significant discussion regarding various potential sites, Olson will be contacting the City Building
Official to determine whether it would be feasible to utilize Hangar #1720 or the space in between
Hangars #1710 and Hangar #1720 for office space, which would allow ASI to construct a storage
hangar in the current commercial area. The City could construct the office space and adjust rent
accordingly, or the tenant could build the offices and an amortization schedule could be implemented
by agreement whereby the improvement would become the City's over a specified period of time.
b) Master Plan/Airport Layout Plan — The project is nearly complete. The process will be:
1) Staff reviews draft, comments
2) Master Plan Advisory Group (MPAG) reviews draft, comments
3) MPAG/Airport Commission reviews, comments, recommend approval
4) Plan presented to Planning Commission & Joint Planning Commission
5) Plan presented to City Council for adoption
6) Post/file as an addendum to City's Comp plan.
Olson informed Airport Commissioners that they and members of the MPAG will be receiving a
DRAFT copy of the plan for review. A joint meeting will be held in late April or early May to
discuss any final considerations before proceeding for adoption of the plan by the City Council.
As a result, the regularly scheduled Airport Commission meeting for April 16 will be delayed until
the Joint Airport Commission/MPAG meeting is held in late April or early May.
c) 2014/2015 AIP Project (Runway, taxiway, apron rehab) — Work continues on project plans. The
plans are about 65% complete.
d) Capital Improvement Plan — The following CIP is on file with MnDOT. It is likely to change
following input from the Master Plan update. Current listing is:
2015:
$1,832,650
Runway, Taxiway, Apron rehabilitation
2015:
400,000
Safety area grading
2016:
$1,000,000
T -hangar construction
2016:
300,000
T -hangar site preparation
2017:
$ 600,000
Snow Removal Equipment (SRE) building
2017:
150,000
Environmental Assessment for crosswind runway
2018:
$1,200,000
Land acquisition for crosswind runway
2018:
200,000
Engineering for crosswind runway (8-26)
2019:
$3,000,000
Construct crosswind runway (8-26)
7. Other Discussions & New Business
a) Motion made by Dooley, second by Schwarze to approve car show with Saturday Night Cruisers Car
Club to be held June 21, 2015 from 9:00 a.m. to 1:00 p.m. This car show will be in conjunction with
Water Carnival activities and the Civil Air Patrol pancake breakfast. Unanimous approval.
b) Airport 50u' anniversary celebration (Water Carnival Fly -In 2015).
c) Other discussions/new business: McGraw reported some items stored outside. City staff will respond
to this to determine the parties involved.
At 6:50, a motion to adjourn was made by Dooley, second by Freeman. Unanimous approval.
NEXT MEETING: Joint Airport Commission/MPAG meeting — Date/Location To Be Announced