01-15-2015 APM+HUTCHINSON AIRPORT COMMISSION
January 15, 2015
Airport Commission Meeting 5:30 p.m.
Airport Arrival/Departure Building
Meeting Notes
Members present: Cheryl Dooley, _ Joel Schwarze, Mayor Gary Forcier (Council Representative)
Members absent: Dick Freeman, Ross Peterson, Dave Skaar
Others Present: John Olson, City of Hutchinson; Tom Ashenfelter, ASI
Meeting called to order at 5:35 p.m. There was not a quorum of members present.
1. Approve December 18, 2014 Airport Commission Minutes
Due to no quorum, the minutes were not approved
2. Airport Commission
Joel Schwarze (to 09/15, first full-term) Ross Peterson (to 09/16, first full-term)
Dick Freeman (to 09/17, second full-term) Dave Skaar (to 09/18, first full-term)
Cheryl Dooley (to 09/19, first full-term) Gary Forcier (Council representative)
Review meeting schedules & find interest forms for serving on the Airport Commission at www.ci.hutchinson.mn.us
It was reported at the December 18, 2014 meeting that a recommendation had been made by
Mayor Cook to revise the terms of Airport Commission members to three years, which would
coincide with the terms of other City Commission members. Staff was directed to come up with
a plan to address the changes in terms, which is proposed as follows for adjustments to current
terms and additional terms:
Adjust current term
Schwarze — 01/2015 to 09/2015
Peterson — 01/2015 to 09/2015
Freeman — 01/2015 to 09/2016
Skaar - 01/2015 to 09/2016
Dooley - 01/2015 to 09/2017
3. Hangars
No changes were noted
Additinnal term
eligible 10/2015 — 09/2018
eligible 10/2015 — 09/2018
not eligible (must wait 1 year)
eligible 10/2015 — 09/2019
eligible 10/2015 — 09/2020
4. Finance/Budget —
a) Airport financial statements — Year-to-date through December 31, 2014 (Unaudited). Through the end
of December, the airport operated in the black. For 2014, a surplus of $1,979 of revenues in excess of
expenditures is expected and a surplus of $7,255 over budget.
b) Fuel flowage fee — For the 7 -month period ending 12/31/2014, ASI paid fuel flowage fees of $3,526,
which exceeded budget expectations by 18%. A total of 45,208 gallons of fuel were sold (36% Avgas
64% Jet A), less the inventory purchased from Hutchinson Aviation of 2,253 gallons (for which
flowage fees were paid in 2013), left a net of 42,955 gallons; 25,000 gallons at $0.080 = $2000; 17,955
gallons at $0.085 = $1,526 = $3,526
c) Other Rentals — Total for 2014 = $30,580. Other Rentals consists of land rent ($17,200 — Skyview;
$6,362 — Wright; $1,500 — Rickeman; $40 — Tesch: Total land rent = $ 25,102) and rent from the City
for use of the Airport tractor. The tractor was purchased in fall of 2012. It was not used by
Wastewater in the fall/winter of 2012. (2013 = $2,242; 2014 = $3,236; Total equipment rent = $5,478)
5. Operational Issues (Open Projects)
a) Request from ASI Jet — ASI Jet indicated their desire to move their aircraft sales operation from Flying
Cloud Airport to the Hutchinson Airport In an email to the City, Tom Ashenfelter stated:
"Our goal is to move our Aircraft Sales operation to Hutchinson in order to manage the FBO and
Maintenance companies from a singular location. Temporary offices would allow us to do this as soon as
possible, and would give us more time to plan and choose a site location for our permanent hangar/office for
ASI Jet Sales."
Toward that end, ASI proposed the following:
1) "For the immediate future (Starting Feb 1st, Or Feb 15t`, or March 1st) ASI proposed that the City allow ASI
Jet Sales to rent the conference room area to use as a workspace for a few months.
2) Then starting on (May 1st, or whenever the ground thaws) ASI would add a temporary office trailer/unit near
the East end of the above ground fuel farms. ASI would like to put in the water/sewer and power hookups
which would make this location a temporary office location for the foreseeable future.
3) ASI indicated the permanent solution is to build a hangar facility which would incorporate an office complex.
Following up after the initial request from ASI, staff has had an opportunity to meet with the
Building Official and a representative of Excelsior Homes to determine the feasibility of such a
project. There were no issues identified by the Building Official. Excelsior Homes thought it
would be very viable to install a single -wide building of approximately 16' X 50' or 60' to
address issues identified (two offices, a conference/meeting area, restroom and small kitchenette).
Extending utilities to the building would be feasible, considering the proximity of the proposed
temporary trailer to the terminal.
The discussion surrounded the temporary location of the office trailer. Most in attendance agreed
that it would be best to consider temporary location at the site where Life Link III had their
office/quarters.
ASI and City staffs were directed to continue looking for the best site to locate a large sales hangar with
office.
b) Master Plan/Airport Layout Plan — Olson reported that the Master plan is about 97% complete. Work is
being done on the property map and other appendices to the Master Plan document. Work continues on the
ALP update, which is about 20% completed. The next primary activity will be the aeronautical survey,
which at this point is only 5% completed.
c) 2014/2015 AIP Project (Runway, taxiway, apron rehab) — Olson reported that work continues on project
plans. The FAA pre -application, CATEX (Categorical Exclusion) environmental documentation, and MOS
(Modification of Standards) have been submitted to and approved by FAA. An early scoping/phasing plan
meeting was held with the Engineer. At this time, the proposal is to do the runway first, then taxiways,
then 1/2 of the apron, followed by the last 1/2 of the apron and finally the connection between the apron and
taxiway. To accommodate traffic during phases of the project, there will likely be a temporary taxiway
installed near the southerly end of the apron.
d) Capital Improvement Plan — The following represents the CIP as currently on file with MnDOT. It is
important to note that part of the Master Plan update is to identify capital projects, prioritize them and
assign them funding plans, so this list will likely change with the final Master Plan update document.
2015: $1,832,650
Runway, Taxiway, Apron rehabilitation
2015: 400,000
Safety area grading
2016: $1,000,000
T -hangar construction
2016: 300,000
T -hangar site preparation
2017:
$ 600,000
Snow Removal Equipment (SRE) building
2017:
150,000
Environmental Assessment for crosswind runway
2018:
$1,200,000
Land acquisition for crosswind runway
2018:
200,000
Engineering for crosswind runway (8-26)
2019:
$3,000,000
Construct crosswind runway (8-26)
6. Other Discussions & New Business
a) Airport 50"' anniversary celebration (Water Carnival Fly -In 2015).
City staff provided a sheet relating to Airport history. City staff is working on putting together static
displays to highlight items identified on the sheet. Thank you was expressed for all of the
comments/additions, etc. at and since the last meeting! Commissioners are asked to continue reviewing
these items to determine whether any corrections, additions or deletions should be made.
b) Other discussions/new business:
Mansard — A mansard will be installed on Hangar 1710. The existing awning will be moved to the HATS
Facility.
At approximately 6:30, the meeting was completed.
NEXT MEETING: Regularly scheduled meeting: February 19, 2014