12-18-2015 APM+HUTCHINSON AIRPORT COMMISSION
December 18, 2014
Airport Commission Meeting 5:30 p.m.
Airport Arrival/Departure Building
Minutes
Members present: Dick Freeman, Ross Peterson, Dave Skaar
Members absent: Joel Schwarze, Mayor Steve Cook
Others Present: John Olson, City of Hutchinson, Tim Miller, tenant
Meeting called to order at 5:45 p.m. There was a quorum of members present.
1. Approve July 17, 2014 Airport Commission Minutes
Motion made by Freeman, second by Skaar to approve minutes. Unanimous approval
Also made available were meeting notes from the following meetings:
August 21, 2014
September 18, 2014
October 23, 2014
November 20, 2014
2. Airport Commission
no quorum
no quorum
no quorum
there was no November meeting
Joel Schwarze (to 09/15, first full-term) Ross Peterson (to 09/16, first full-term)
Dick Freeman (to 09/17, second full-term) Dave Skaar (to 09/18, first full-term)
Steve Cook (Council representative)
Review meeting schedules & find interest forms for serving on the Airport Commission at www.ci.hutchinson.mn.us
A recommendation was made by Mayor Cook to revise the terms of Airport Commission
members to coincide with the terms of other City Commission members. This would mean
moving the terms to three years. If the Airport Commission were to choose this method, it would
be necessary to reassign terms for existing members to match 3 -year terms.
Prior to reducing terms to three years, Commission members would like staff to present options
for modifications of existing terms. Olson will present options at the January Airport
Commission meeting.
3. Hangars
No changes noted
4. Operational Issues (Open Projects)
a) Master Plan/Airport Layout Plan — Olson report the Master plan is about 96% complete. Work is being
done on the property map and other appendices to the Master Plan document. Work continues on the ALP
update, which is about 15% completed. In the spring, the primary activity will be the aeronautical survey,
which at this point is only 1% completed.
b) 2015 AIP Project (Runway, taxiway, apron rehab) — The City has received the amended grant
application back from MnDOT (which includes drainage work for Hangar #2 & Hangar #3, as well as the
parking lot expansion. Work is being done on the FAA pre -application, as well as on other supporting
documents for the proposed project. To this point, the pre -application is done and the CATEX (Categorical
Exclusion) environmental documentation has been submitted.
c) Capital Improvement Plan — The following represents the CIP as currently identified for MnDOT
Aeronautics. It is important to note that part of the Master Plan update is to identify projects, assign them
according to funding opportunities, and to prioritize based on final needs identified within the plan, so this
schedule will likely be altered, perhaps significantly, upon completion of the Master Plan update:
2015:
$1,832,650
Runway, Taxiway, Apron rehabilitation
2015:
400,000
Safety area grading
2016:
$1,000,000
T -hangar construction
2016:
300,000
T -hangar site preparation
2017:
$ 600,000
Snow Removal Equipment (SRE) building
2017:
150,000
Environmental Assessment for crosswind runway
2018:
$1,200,000
Land acquisition for crosswind runway
2018:
200,000
Engineering for crosswind runway (8-26)
2019:
$3,000,000
Construct crosswind runway (8-26)
d) Airport financial statements — Year-to-date through November 30, 2014.
Through the end of November, the airport is operating in the black. There is currently about $7,600 of
revenues in excess of expenditures. This is very good news going into the end of the year with a surplus of
this much, considering there is one more land rent check to be received. Items of note are identified below:
Revenues:
Other rents will come in over budget primarily because of the rent paid by the wastewater fund for use of
the airport's tractor, which is about $2500 per year. Land rents are also higher than budgeted because
additional property was used, compared to last year.
Per the FBO agreement, fuel sales revenue will be reconciled in the spring, prior to the agreement's second
year.
Expenditures:
Wages are higher primarily due to how the payroll system was set up in 2014 to distribute healthcare and
other employee benefits. Prior to 2014, these costs were assigned to a `home department', but are now
distributed along with hours worked.
Motor fuels and lubricants is slightly over budget, due primarily to the harsh winter weather earlier in the
year.
Contract repair & maintenance is significantly lower than budgeted due to the fact that a pavement
rehabilitation project is scheduled for 2015.
Property tax is paid on revenue-producing farm land. These costs went up in 2014 beyond the levels
expected.
5. Other Discussions & New Business
a) Airport 50"' anniversary celebration (Spring 2015).
Please refer to the attached sheet relating to Airport history. Staff is working on putting together static
displays to highlight items identified on the sheet. Commissioners are asked to review these items to
determine whether any corrections, additions or deletions should be made.
Miller will present information about Jessica Miller taking off from Hutchinson to be the first person to
finish MnDOT's popular passport program.
CAP is also working on some history that may be able to be incorporated into the time airport timeline.
b) Mansard — Proposal to install mansard on Hangar 1710 (FBO Hangar 1). The service door gets a lot of
ice/snow accumulation and a mansard would move that accumulation away from the entrance. Olson will
be ordering the mansard installation at the beginning of the year. The canopy that was installed will be
moved to the HATS Facility.
c) Property Development — Questions were answered about potential property development nearer the
taxiway. In locations other than that previously approved for construction of commercial -grade private
hangars, any development will need to obtain a conditional use permit, since the airport is zoned Industrial.
The developer will also have to enter into a lease agreement with the airport.
At 7:00 a motion to adjourn was made by Freeman, second by Skaar. Unanimous approval.
NEXT MEETING: Regularly scheduled meeting: January 15, 2015