06-22-2015 LIBMHutchinson Public Library Board Minutes
Monday, June 22, 2015 4:30 pm
Present: Jon Ross, Dianne Wanzek, Jack Sandberg, Mary Christensen, Julie Lofdahl, Pam Dille, Ex -Officio
Absent: Steve Bailey, Gerry Grinde
Guests: Roger Vacek, Ron Shimanski
Jon Ross called the meeting to order. The minutes from the April 27, 2015 meeting were reviewed. Motion to approve by Dianne
Wanzek, seconded by Mary Christensen; Minutes approved as written.
PLS Update:
• Roger Vacek gave update of PLS meeting. Budget: running smoothly; revenue 2.3 million, spent 2.5 million, had to
go into reserve funds; revenue comes from City, County & State; biggest expenses YTD is salaries, health insurance
and books; board recommended a 1% increase to budget.
• A draft of the Executive Director job description was handed out. This position will now be a combination of two
prior positions of Executive Director and Director of Library Operations. Position to be offered to Laurie Ortega,
current Director of Library Operations. Salary is being negotiated.
• New hires: Hector and Litchfield have hired Library Assistants
• New member on PLS board for McLeod County is Jim Fowler
• City of Winsted does not provide funds for library. They do supply library building and are being approached to
provide funds also.
Old Business:
Summer Reading report: Sherry Lund, Children's Librarian reported that 388 kids from age 2 - 12 have signed up
• 45 have signed up for teen program - 12 year olds can be in either program
• program was publicized by giving public and private schools a book mark for each child, teachers received notice, article in
newspaper, and Park & Recreation summer book
• kids sign contract to read for a certain amount of time or read a certain number of books
• kids have punch cards and get prizes for certain number of punches
• did not do book logs but parents want logs so may bring back next year
sign up continues through end of the month
• kids reading program is feeding into teen program as number signed up is much higher than previous years
• reading challenge is put out for the kids read books in each Dewey Decimal System
10 am on Thursdays is Stories in the Park. Phoenix Drum Line was first group. Kids got to try instruments. 249 kids came
to this event and 30 signed up for Summer Reading program.
Sherry hides a stuffed toy in the children's section of the library and the kids have fun trying to find it. It moves every
week.
• Many great prizes for kids reading books from book bag, book marks, whistle, pencil and gift certificates to Culvers,
Dairy Queen and Country Kitchen. Final prize is gift certificate to a movie at the State Theatre. A grant from SAMMIE
in the amount of $100 was used to buy a Kindle Fire for drawing for the teen program and there are also gift
certificates Best Buy and Buffalo Wild Wings. Teens get a chance for drawings as they read a certain number of
books.
• Funds for the program this year in the amount of $2,675 have come from a fund raising letter campaign targeting
area businesses and service groups. (3M funded the program in the past but will not going forward, as they are now
funding science and technology programs).
"1000 Books Before Kindergarten":
• program to launch this summer; a national program; research shows the importance of early reading
• grant was received from I.R. Burich Family Foundation to start program at Hutchinson Library
• books are read in increments of 100; a book is given as prize for each 100 books; books can be read by or to children
Report on Genealogy for Beginner Workshop:
• Legacy funded program by Molly Schweinfurter on Thursday, May 28, 2015; she gave a nice presentation
• 41 people came; survey showed that 31 would come again, 4 said they maybe would come again
was a beginning course on a broad subject; she walked through her family research, people would like a more
advance course
some people stopped by and looked at new scanner after the program
Report on Legacy Funded Bus Trip to Fagen Air Show:
• Saturday, June 20, 2015 a bus of 53 people went to show. Mayer bus service was used for first time and was great
• long day from 9 am to 7:30 pm; most people had a great time
• Pioneerland coordinated event and each library had to line up own bus; Maria Jacobs went with Hutchinson bus
Legacy funded with tie to history display of books set up in library
Senior Outreach:
Pam visited Woodstone Senior Living before her husband got so sick; she will be visiting other senior living centers in
the upcoming months
she talked about what library could do for the residents; talked about services for the blind, for example, audio
books
Pam also has visited people who cannot come to library to sign them up for library cards
Rotary to I k:
Pam spoke to the Hutchinson Rotary on June 4, 2015 on the value and role of rural libraries
Duluth interlibrary loan delivery procedure:
Minitex is where the books are ordered through; courier service or UPS service is used; Tuesday, Wednesday and
Friday books are delivered to Hutchinson Library by courier
• North and South Dakota have reciprocity; can get from other states but may have a fee
New Business:
Election of Officers -
• Jon Ross nominated as Chair by Jack Sandberg, seconded by Dianne Wanzek
• Dianne Wanzek nominated as Vice Chair by Mary Christensen, seconded by Jack Sandberg
• Julie Lofdahl nominated as Secretary by Jack Sandberg, seconded by Dianne Wanzek; Julie accepted with having Jack
Sandberg as backup secretary
• All nominations approved unanimously
Legacy MN Author Connie Clare Szarke Visit:
• Saturday, August 15, 2015 at 2:00 p.m. at Woodstone Senior Living Center
• Book will be Delicate Armor; book has been compared to To Kill a Mocking Bird
• Ms. Szarke is winner of the 2014 Jeannette Fair Book Award for Adult Literature by a Minnesota woman author and
Midwest Book Award Finalist in Historical and YA Fiction. Her other books include Stone Wall and A Stone forAmer
Legacy MN Arboretum/Mpls. Institute of Arts Bus Trip --- Thursday, September 101h. One bus, limited registration.
Arts and Craft Book Sale will be on September 12, though this date needs to be verified
Thank-you's to Roger Vacek and Stacey Nass for service on the board
Next meeting: July 27. 2015 at 4:30 pm
Meeting adjourned 5:35 pm
Minutes submitted by Julie Lofdahl, Secretary
Donations Received - April — May 2015:
3M for "1000 Books Before Kindergarten (through a library volunteer
who applied for the grant) $250.00
American Legion, 3 book donations in memory of 3 members 68.00
$318.00
(Fourteen Foods/Dairy Queen will no longer donate on Tues. nights; this is a corporate decision; they put in place criteria that
library cannot meet)