cp10-13-2015HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, OCTOBER 13, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Our Savior's Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
is is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 22, 2015
CONSENT AGENDA
(The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Resolution No. 14468 — Resolution to Appropriate Forfeited Firearms to Hutchinson Police
Department Use
(b) Resolution No. 14469 — Resolution to Sell Forfeited Jewelry
(c) Resolution No. 14470 — Resolution to Deposit Unclaimed Currency into City General Fund
(d) Resolution No. 14473 — Resolution Activating Deferred Assessment, Assessment Roll No.
SA5075B
(e) Resolution No. 14474 - Resolution Establishing Location for Traffic Control Devices
(f) Consideration for Approval of Energy Star Community Partner Letter of Commitment
(g) Consideration for Approval of Spooky Sprint Event on October 31, 2015
(h) Consideration for Approval of Allowing American Legion Post 96 to Conduct Off -Site
CITY COUNCIL AGENDA OCTOBER 13, 2015
Gambling at VFW Post 906, 247 1st Avenue SE, on December 26, 2015
(i) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS (6:00 P.M.)
COMMUNICATIONS REQUESTS AND PETITIONS
(The purpose oj this portion oj the agenda is to provide the 7777—with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
8. APPROVE/DENY FUNDING REQUEST FROM MCLEOD COUNTY HISTORICAL
SOCIETY/HISTORIC HUTCHINSON
NEW BUSINESS
9. APPROVE/DENY RESOLUTION NO. 14475 RESOLUTION AMENDING CITY OF
HUTCHINSON POSITION CLASSIFICATION ASSIGNMENT TABLE
10. OUTDOOR AQUATIC CENTER/POOL PROJECT UPDATE
(a) Approve/Deny Accepting and Approving the Final Study Phase and Conceptual Design With
Related Probably Cost Estimate and Five -Year Operating Pro Forma
(b) Approve/Deny Authorizing USAquatics to Proceed With Construction Documents
11. APPROVE/DENY DECLARING 430 WATER STREET AS A PUBLIC NUISANCE
12. APPROVE/DENY RESOLUTION NO. 14472 - RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT FOR WASTEWATER TREATMENT FACILITY FORCEMAIN
BYPASS IMPROVEMENTS PROJECT (LETTING NO. 13, PROJECT NO. 15-13)
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Weed Notices Monthly Report for August 2015
b) Liquor Hutch Quarterly Report
MISCELLANEOUS
14. STAFF UPDATES
15. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, SEPTEMBER 22, 2015
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER— 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Arndt, second by Lofdahl, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — River of Hope
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Mayor Forcier acknowledged the Hutchinson Police Department for a job well done at the annual
Arts in the Park. Mayor Forcier also acknowledged those that helped with the river clean up this
past week.
PUBLIC COMMENTS
(]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a
question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 8, 2015
Motion by Christensen, second by Lofdahl, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city
staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration of a Conditional Use Permit to Operate a Retail Water Vending Business with
Additional Office Space at 108 4th Avenue NW in a C-5 Zoning District with Favorable Planning
Commission Recommendation — Adopt Resolution No. 14465
(b) Consideration for Approval of Easement Agreement with Faith Lutheran Church
(c) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Hockey
Association on January 23, 2016, at Landy Lodge
CITY COUNCIL MINUTES SEPTEMBER 22, 2015
(d) Claims, Appropriations and Contract Payments
Motion by Lofdahl, second by Arndt, to approve the consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS (6:00 P.M.)
8. APPROVE/DENY ORDINANCE NO. 15-0747 - AN ORDINANCE GRANTING A FRANCHISE
TO NU -TELECOM TO CONSTRUCT, OPERATE, AND MAINTAIN A CABLE TELEVISION
SYSTEM IN THE CITY OF HUTCHINSON; SETTING FORTH CONDITIONS
ACCOMPANYING THE GRANT OF THE FRANCHISE; PROVIDING FOR REGULATION
AND USE OF THE SYSTEM; AND PRESCRIBING PENALTIES FOR THE VIOLATION OF
ITS PROVISIONS
(a) Motion to Close Public Hearing
(b) Approve/Deny Ordinance No. 15-0747
Marc Sebora, Hutchinson City Attorney, explained this is the second reading of the ordinance with a
revision of the end date.
Mark Guggemos, HCVN Treasurer, shared three minor concerns with the contract. 1.) In Section 6,
Public Access Provisions, 6.1 (C), it speaks of the VHF spectrum. Mr. Guggemos's concern is that
the VHF spectrum is no longer used. 2.) Also in Section 6, the numbering jumps from 6.3 to 6.5. 3.)
Again in Section 6, 6.3 states "Grantee shall also collect on behalf of City a per Subscriber fee of
Eight -Five Cents (.85) per month solely to fund access -related expenditures (hereinafter "Access
Operating Fee"). Actual receipts shall be payable on a monthly basis to City. City and Grantee may
agree to increase the Access Operating Fee on an annual basis." Mr. Guggemos expressed HCVN is
not looking for additional dollars, but continue to be paid the fee.
Robert Vose, Attorney, Kennedy and Graven, confirmed the only change to the contract is the end
date of the franchise. There has been no substantial changes. The date change is to coordinate with
the Mediacom Franchise date. It would be more efficient if both cable franchises be negotiated at
the same time. This can be accomplished by the noted date change. Mr. Vose addressed the
concerns of Mark Guggemos. 1.) In response to the Public Access Provisions — the verbiage is in
alignment with the state requirements. 2.) Mr. Vose will make the correction with the numbering.
3.) In respect to the payment, Mr. Vose strongly recommends leaving the verbiage as is and keeping
the payment as is.
Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by Christensen, to approve Ordinance No. 15-747. Motion carried
unanimously.
COMMUNICATIONS REQUESTS AND PETITIONS
(The purpose oJ this portion oJ the agenda is to provide the 77777 with information necessary to craft wise policy. Includes
items like monthly or annual reports and communications from other entities.)
9. UPDATE ON HUTCHINSON PUBLIC LIBRARY — PAM DILLE
Pam Dille, Head Librarian, presented before the Council. Ms. Dille presented Hutchinson Public
Library's 2015 Annual Review.
UNFINISHED BUSINESS
2
CITY COUNCIL MINUTES SEPTEMBER 22, 2015
NEW BUSINESS
10. APPROVE/DENY OUT-OF-STATE TRAVEL REQUEST FOR MILES SEPPELT TO ATTEND
THE "SITE SELECTOR'S GUILD FALL FORUM" IN PHILADELPHIA, PA FROM OCTOBER
26-28,2015
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained the Site
Selector's Guild Fall Forum offers only 150 tickets. The Southwest Initiative Foundation contacted
Mr. Seppelt to encourage him to attend. Southwest Initiative Foundation will be covering the ticket
cost of the Forum at $1,500.00. Mr. Seppelt explained airfare and hotel will come out of the EDA
budget.
Motion by Christensen, second by Czmowski, to approve out-of-state travel for Miles Seppelt on
October 26-28, 2015. Motion carried unanimously.
11. APPROVE/DENY RESOLUTION NO. 14467 RESOLUTION AMENDING CITY OF
HUTCHINSON POSITION CLASSIFICATION ASSIGNMENT TABLE
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained due to the
resignation of the Natural Resource Coordinator, staff is looking at eliminating the position and
adding a full-time Arborist at a paygrade 4 and a Parks Maintenance Equipment Operator at a pay
grade 3 filling both of these positions by December 1, 2015.
Matt Jaunich, City Administrator, informed the Council the $43,000 increase for adding the Parks
Maintenance Equipment Operator is included in the 2016 Budget.
Motion by Czmowski, second by Arndt, to approve Resolution No. 14467. Motion carried
unanimously.
12. APPROVE/DENY SETTING CITY OF HUTCHINSON RECOGNITION EVENT
Motion by Arndt, second by Lofdahl, to set City of Hutchinson recognition event for Thursday,
October 29, 2015 from 5:30 — 9:00 p.m.. Motion carried unanimously.
13. APPROVE/DENY SETTING CITY COUNCIL BUDGET WORKSHOPS
Motion by Christensen, second by Mayor Forcier, to set City Council budget workshops on
November 10, 2015 and November 24, 2015 at 4:00 p.m. Motion carried unanimously.
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy
development and governance process items.)
14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Residential Leaf Vacuum Service — 2015 Season Press Release
b) City of Hutchinson Financial Report and Investment Report for August 2015
�c) HRA Board Minutes from August 18, 2015
d) Public Library Board Minutes from August 24, 2015
CITY COUNCIL MINUTES SEPTEMBER 22, 2015
(e) Planning Commission Minutes from July 21, 2015
MISCELLANEOUS
15. STAFF UPDATES
John Olson, Public Works Supervisor, announced the residential leaf vacuum service will begin Tuesday,
October 13 and will end on Monday, November 23r or when snow arrives. Olson reminded the public the
process works best when the leaves are raked into the street on the day of their garbage service. Also, to
make sure the equipment stays running, do not rake anything other than leaves onto the street. Leaves will
be vacuumed from the street the day after recycling & garbage is picked up
Mr. Olson also announced the Columbaria proj ect is complete. Residents can view the project on Sunday,
September 27 with sales opening on Monday, September 28 . The fee has been set at $1,950.00 per niche.
Mr. Olson also gave an update on the airport project.
Kent Exner, City Engineer, provided project updates on the Luce Line Trail and the Solar Project.
Mr. Exner also informed the Council the repaving of Shady Ridge Road will start on Monday, September
th with a completion date of Friday, November 6th
28
Matt Jaunich, City Administrator, encouraged everyone to attend the Open Streets Hutchinson event,
Saturday, September 26". Opening ceremony will be 10:00 — 10:30 a.m. with recreational activities until
3:00 p.m.
Mr. Jaunich also announced Waste Management will start picking up garbage/compost containers this week
16. COUNCIL/MAYOR UPDATE
William Arndt— Council Member Arndt also encouraged everyone to come to the Open Streets Hutchinson
event Saturday, September 26t from 10:00 a.m. — 3:00 p.m. Council Member Arndt also thanked
Representative Steve Dille for his continued support of the trail project.
Mary Christensen — Council Member Christensen reminded everyone that school is back in session and to
slow down when driving by the schools. Council Member Christensen also noted this Sunday, September
27th is the annual Living History tour.
John Lofdahl — Council Member Lofdahl 26th
everyone to come to the outdoor movie event in
Library Square on Saturday, September 26t from 7:30 — 10:00 p.m. featuring E.T.
Mayor Forcier — Mayor Forcier noted he will be holding an open forum on October 6, 2015 at the VFW at
5:30 p.m.
ADJOURNMENT
Motion by Lofdahl, second by Arndt, to adjourn at 6:35 p.m. Motion carried unanimously.
.19
HUTCHINSON CITY COUNCIL
c'=y-fAa�
Request for Board Action
7AL =-ft
Agenda Item: Resolution to sell City Property
Department: Police
LICENSE SECTION
Meeting Date: 10/13/2015
Application Complete
N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff
✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency
N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
RESOLUTION TO TRADE FIREARMS TO A FEDERALLY LICENSED FIREARMS
DEALER.
The detailed list of firearms is attached to the 2nd page of the resolution.
The value of these weapons will be put
against the future purchase of departmental weapon replacement. The exact value of these weapons will not be
known until the weapons are shipped to the dealer for evaluation.
BOARD ACTION REQUESTED:
The Hutchinson Police Department recommends approval of resolution.
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source: 0
Remaining Cost: $ 0.00 Funding Source: 0
RESOLUTION TO APPROPRIATE FORFEITED
FIREARMS TO DEPARTMENT USE
iwno Inme s orem EE,ra3
WHEREAS, Hutchinson Police Services has accumulated forfeited firearms;
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70
for the appropriation of forfeited property to departmental use.
AND WHEREAS, the forfeited property has been in the possession of
Hutchinson Police Services for more than thirty days; the forfeitures have not
been contested by Claimant in court, or have been forfeited through Judicial
Determination.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
That the Hutchinson City Council hereby approves the appropriation of
forfeited firearms listed on Attachment A to Hutchinson Police Services
use. Firearms to be traded to federally licensed firearms dealer.
Adopted by the City Council this 13th day of October, 2015.
Mayor
City Administrator
Attachment A
Completed Firearm Forfeitures
Firearm Description
Serial Number
Condition
SKS 7.62X39 (China)
11017054
Below Average
J.C. Higgins — Model 1011— 20 gauge
None Visible
Below Average
Remington Model 722 Bolt Action .300 Cal with
Tasco Scope
227683
Average
Remington Model 7600 270 Win with Simmons
3x9 Scope
B8382583
Good
Browning Gold Hunter 3 % Semi Auto
FO1NP08873
Good
Champion Iver Johnson Arms .410 gauge Bore
Full Choke Barrel — 3' Shells
S/N -? GXRU
Below Average
S&W Model 3906 9MM Semi Auto
TCP7120
Good
Springfield Stevens Arms .410 Gauge Single
Shot
00762C
Below Average
Mouser Works Patrone .22 Long Rifle
158985
Below Average
Remington 870 Express Mag 20 Gauge Pump -
3" Shells
A639682U
Good
Ruger .22 Cal Model 10-20 Carbine with
Simmons Scope
113-22654
Below Average
Browning Gold Hunter 12 Gauge — 3 %" Shells
113NN10491
Average
Walter .380 Semi Auto Pistol
30721P
290784P
Below Average
Jiminez Arms Model JA .380 Semi Auto
069300
Average
Remington Model 1100 12 gauge — 2 %" Shell —
No Barrel
M231427V
Average
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Resolution to sell City Property
Department: Police
LICENSE SECTION
Meeting Date: 10/13/2015
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
RESOLUTION TO SELL FORFEITED JEWELRY
1) White Gold Ring with Diamonds
2)Yellow Gold Ring with Diamonds
3)Brass Ring
Appraised value of $425.00.
The dollars will be placed in the existing forfeiture fund.
BOARD ACTION REQUESTED:
The Hutchinson Police Department recommends approval of resolution.
Fiscal Impact: $ 425.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source: 0
Remaining Cost: $ 0.00 Funding Source: 0
RESOLUTION TO SELL FORFEITED JEWELRY
Resolution No. 14469
WHEREAS, Hutchinson Police Services has accumulated forfeited jewelry:
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70
for the sale of forfeited property..
AND WHEREAS, the forfeited property has been in the possession of
Hutchinson Police Services for more than thirty days; have not been contested
by Claimant in court or have been forfeited through Judicial Determination
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
That the Hutchinson City Council hereby approves the sale of three
forfeited rings to Hager Jewelry for the total appraised price of $425.
(Item #1 — white gold ring with diamonds. Item #2 — yellow gold ring with
diamonds. Item #3 — brass ring).
Adopted by the City Council this 13th day of October, 2015
Mayor
City Administrator
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Resolution to transfer funds
Department: Police
LICENSE SECTION
Meeting Date: 10/13/2015
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
RESOLUTION TO TRANSFER OF UNCLAIMED FUNDS
The Hutchinson Police Department has accumulated various amounts of unclaimed currency totaling $865.98. These
dollars will be transfered into the City of Hutchinson General Fund.
BOARD ACTION REQUESTED:
The Hutchinson Police Department recommends approval of resolution.
Fiscal Impact: $ 865.98 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source: 0
Remaining Cost: $ 0.00 Funding Source: 0
RESOLUTION TO DEPOSIT UNCLAIMED CURRENCY
Resolution No. 14470
WHEREAS, the Hutchinson Police Department has accumulated various
amounts of unclaimed currency.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91,
Subdivision 3, Paragraph C for the deposit of unclaimed currency.
AND WHEREAS, the unclaimed currency has been in the possession of
Hutchinson Police Services for more than thirty (30) days.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the deposit of $865.98 in
unclaimed currency into the City General Fund.
Adopted by the City Council this 13th day of October, 2015.
Mayor
City Administrator
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Activation of Deferred Assessment - SA5075A
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/13/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Assessment Roll No. SA5075 was adopted 07/12/2005 and placed in deferred status
on SA5075A. The deferral
conditions were as follows: Deferred for 10 years or until hookup to City utilities with interest accruing. Activate 2015
for collection in 2016.
City staff requests that the City Council approve activation of SA-5087A.
BOARD ACTION REQUESTED:
Approval of Resolution Activating Deferred Assessment SA5075A.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14473
RESOLUTION ACTIVATING DEFERRED ASSESSMENT
ASSESSMENT ROLL NO. SA -50758
(Activation of Deferred Assessment on SA -5075A)
WHEREAS, the following properties have assessments in deferred status:
Interest Original Accrued Activation
SA Roll City PID County PID Rate Assess. Interest Amount
SA -5075A 36-117-30-07-0010 23.322.0080 4.51% $ 955.00 $ 437.88 $1,392.88
AND WHEREAS, the deferral period will expire at the end of 2015,
AND WHEREAS, the City proposes to activate said assessment, with payments over a ten (10 year period at the
original interest rate,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
1. Such proposed activation of said assessments is hereby approved, and shall constitute a special assessment
against the lands named therein, and each tract of land therein included is hereby found to be benefited bythe proposed
improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over period often (10) years, the first
of the installments to be payable on or before the first Monday in January, 2016 and shall bear interest at the per annum
rate shown above as set down by the adoption of this resolution.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County
Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City
Administrator, except that no interest shall be charged if the entire assessment is paid by the 16th day of November,
2015; and owner may, at any time thereafter, pay to the City Administrator the entire amount of the assessment
remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such
payment must be made before November 15, or interest will be charged through December 31, of the next succeeding
year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be
extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same
manner as other municipal taxes.
Adopted by the Council this 13th day of October 2015.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
COMPILED BY: PVANDER VEEN
SA-50758 - ACTIVATION OF ASSESSMENT ROLL NO. SA-5075A
LETTING NO. 8/PROJECT NO. 05-10
GOLF COURSE RD NW/5TH AVE NW FROM SCHOOL RD NW TO KOUWE ST NW & GOLF COURSE RD NW EXTENSION TO TH 7
BY CONSTRUCTION OF LATERAL STORM SEWER & TREATMENT IMPROVEMENTS, TRUNK & LATERAL SANITARY SEWER
& SERVICES, TRUNK & LATERAL WATERMAIN & SERVICES, GRADING, GRAVEL BASE, CONCRETE CURB & GUTTER,
BITUMINOUS BASE, BITUMINOUS SURFACING, TRAILS, LANDSCAPING, RESTORATION & APPURTENANCES
1ST HEARING:
02/22/2005
COMPUTED BY: K EXNER
2ND HEARING:
07/12/2005
CHECKED BY: P VANDER VEEN
ADOPTED:
07/12/2005
INTEREST RATE: 4.5100%
DEFERRED 10 YEARS:
2005-2015
1ST YEAR INT: 14 MONTHS = 5.2612%
ACTIVATED:
10/13/2015
NUMBER OF YEARS:
10
U O
U z
Q
CITY PID NO.
PROPERTY
ADDRESS
NAME & ADDRESS
OF PROPERTY OWNER
LEGAL DESCRIPTION
ADDITION OR SUBDIVISION
SEWER
ASSESSMENT
INTEREST
ACCRUAL FIRST
YEAR @ 5.2612%
INTEREST
ACCRUAL
ADDITIONAL
YEARS TO TERM
TOTAL
ASSESSMENT
COUNTY PID NO.
1
36-117-30-07-0010
900 Golf Course
Rd NW
Jill M Corson
Lot 18, Johnson's Court
$955.00
$50.25
$387.63
$1,392.88
910 Golf Course Rd NW
1 23.322.0080
lHutchinson MN 55350
NOTE: THIS ASSESSMENT WAS ADOPTED 06/24/2008 AND PLACED IN DEFERRAL STATUS. DEFERRAL CONDITIONS WERE AS FOLLOWS:
DEFERRED FOR 10 YEARS OR UNTIL HOOKUP TO CITY UTILITIES WITH INTEREST
ACCRUING. ACTIVATE 2015 FOR COLLECTION IN 2016.
TOTAL ASSESSMENT ROLL NO. 50756
1 $955.00
$50.32
$387.63
$1,392.88
G:V SSESSM ENT ROLLS\ROLLS\2015V CTIVATION OF ASSESSMENTS\C-23-ASSESSMENT ROLL AR -5075A L8P05-10 ACTIVATED 10-13-2015.xlsx -Pagel of 1
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Traffic Control Resolution
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/28/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Traffic Control Resolutions are reviewed by the City Engineer, Police Chief, and Public Works Manager.
Location: Grove St SW (2nd Ave SW to Washington Ave W)
Staff recommends approving the attached Traffic Control Resolution to remove parking restrictions.
The resolution is a result of meetings held by Hutchinson Police with residents and School officials. Discussions were
held to to address the problems school buses have navigating Grove St NW (2nd Ave SW to Washington Ave W),
when encountering parked vehicles on the west side of the street. During times when school buses are present, there
will be no through traffic on this section of Grove St SW.
To further improve safety, this year the School District changed the angle of the bus parking stalls, making them
sharper and offsetting them from the curb line to facilitate buses making a sharp left turn and driving out of the stalls,
rather than backing up.
The recommendation is to allow parking on the west side Grove St SW from 2nd Ave SW to Washington Ave W.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14474
RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas
have traffic control concerns which warrant traffic control devices, and;
WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic
control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
That the Council hereby establishes the following traffic control devices shall be installed and enforced:
1. Grove St SW (2nd Ave to Washington Ave W) — Remove parking restrictions on west side of
street
Adopted by the City Council this 13th day of October, 2015.
Gary Forcier
Mayor
ATTEST:
Matt Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Energy Star Community Partner Letter of Commitment
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/13/2015
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City of Hutchinson has been asked to submit a proposal to become Minnesota's Energy Star Community Partner
during 2016. A variety of recent events has affected the City of Hutchinson to be considered for this program. The
recent involvement in the Green Step Cities program along with being awarded a GreenCorps member are two key
components of this solicitation.
A Letter of Commitment for in-kind contributions must be submitted with our proposal. There is not a requirement for
cash in-kind contributions. Please refer to the attached Letter of Commitment for a list of the items that the City would
be contributing, if selected to be the next Community Partner.
City staff will be available to answer any questions that you may have.
BOARD ACTION REQUESTED:
City staff recommends signing Letter of Commitment.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
N
October 13, 2015
Great Plains Institute
ATTN: Abby Finis
2801 21 st Ave S., Suite 220
Minneapolis, MN 55407
Dear Ms. Finis:
Hutchinson City Center
11l Hassan Street SE
Hutchinson, MN 55350-2522
320-587-51511Fax 320-234-4240
The following is a letter of commitment on behalf of the City of Hutchinson to provide in-kind support to
implement the Minnesota ENERGY STAR® Challenge Community Partner.
The City of Hutchinson has a strong track record of being a leader in implementing energy efficiency and
sustainable community programs and projects. These initiatives have likely empowered other cammunity
partners and businesses to implement efficiency improvements that may have otherwise been overlooked.
This program aligns perfectly with the City of Hutchinson's GreenStep City initiatives and compliments the
sustainability efforts of local organizations.
As our commitment to supporting the sustainable improvements of the Energy Star Program, the City of
Hutchinson will contribute the following in-kind support for this project if we are selected to participate.
• Utilize existing networks with local stakeholders i.e., Chamber of Commerce, Economic
Development Agency, Downtown Association, local utilities, etc, to garner support for implementing
this project.
• Supply a list of local businesses along with contact information.
• Collect information about local businesses and buildings with assistance from stakeholder
organizations (e.g. size, use type, year built).
• Implement direct outreach to local businesses (e.g. utility billings, website, direct outreach, etc.).
• Identify local entities that may provide a project sponsorship or additional in-kind support.
• Provide meeting space for local project meetings.
• Obtain meeting space for any necessary public events such as trainings for businesses, recognition
events, case study site visits, etc.
• Provide light refreshments for meetings.
• Utilize GreenCorps Member for project outreach and support.
As authorized representatives of the City of Hutchinson we support this commitment to provide in-kind
services and enthusiastically look forward to engaging with local stakeholders to improve energy efficiency
within the community,
Sincerely,
Matt .launich Gary Forcier
City Administrator Mayor
Printed on recycled paper -
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 5K family Run/Walk (Spooky Sprint)
Department: Police
LICENSE SECTION
Meeting Date: 10/13/2015
Application Complete Yes
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The 5K family Run/Walk Saturday October 31th, 2015. We are in the planning stages for a 5k (3.1 mile) family fun run
and walk to be staged in Hutchinson with a start time of 9AM. The proceeds of this run will go to the REACH program
at the Hutchinson High School.
We want to take advantage of a great resource in town, the area around the Library (Library Square). As such,
we would like to start and end this race there, on 1 st Ave SE. We realize that having a 3 mile run throughout the
city may cause disruption, so we are attempting to run on city streets for about 20% of the total run distance.
The remainder would be run on the Luce Line Trail.
Our goal is to offer 2 runs, a 5k run and walk, and a'h mile dash for children. The 'h mile dash will begin at
9:15AM, the 5k run and walk will begin at 9:30AM.
Each participant will be required to sign a waiver stating the following:
"I am properly trained and enter this walk/run totally at my own risk and hereby waive all claims that I or my
heirs may have against all sponsors, walk/run directors and all others associated with this walk/run, for any
injuries or problems I may sustain, regardless of any negligence. I am totally responsible for my safety and any
injury I may suffer."
I have met with the Hutchinson Police Department about the course and modified it as suggested. I am seeking
approval for closure of 1 st Ave SE for this run. We will also be running down Adams Street towards the Luce Line, but
our belief is that Adams will not need to be closed off. We will be using cones to create a separation lane on Adams.
As I stated I have discussed this with the Hutchinson Police Dept.
SE 1 st Ave SW will be closed from Main St to Adams St during the hours of 6:00 am until 12:00 pm or as determined
by the Hutchinson Police Dept on Saturday October 25th, 2014. The businesses impacted by this temporary closure
will be notified and their customers impacted by this closure will be given access to the businesses during the street
closure.
We understand there may be costs associated with this Traffic Control and have accounted for this in our budget.
We are looking forward to this annual event in Hutchinson, and to continuing it in the years to come.
BOARD ACTION REQUESTED:
I recommend approval.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci vof 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Off -Site Gambling Application - American Legion Post 96
Department: Administration
LICENSE SECTION
Meeting Date: 10/13/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff 0
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The American Legion Post 96 has submitted an application to conduct off-site gambling at the VFW Post 906, located
at 247 1 st Avenue SE, on December 26, 2015. State law requires that cities grant approval of the off-site gambling
when it is being requested by a state-licensed organization. The applicant will submit the final application to the State
Gambling Control Board for their authorization.
BOARD ACTION REQUESTED:
Approve off-site gambling application for American Legion Post 96 on December 26, 2015, at VFW Post 96 located at
247 1st Avenue SE.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
MINNESOTA LAWFUL GAMBLING 6/15 Page 1 of 2
LG230 Application to Conduct Off -Site Gambling No Fee
ORGANIZATION INFORMATION -
Organization Name: R,�10571J ��s[1�1 �Ca License Number:��
Address: —aag City: �' ����� 1.� ~3a0 MN Zip:
Gambling Manager Name: a+ �l Daytime Phone: S^�`<)—^,T al -Q/-.4,S7
Chief Executive officer (CEO] Name: �a��`�`�+-'�'R Daytime Phone: �LD`�oG�� ^aG 1�
GAMBLING ACTIVITY
Tweive off-site events are allowed each calendar year not to exceed a total of 36 days.
IJ
��, r
From ILI12 to
Check the type of games that will be conducted:
21 Raffle ❑Pull -Tabs F-1 Bingo ❑Tipboards Paddlewheel
GAMBLING PREMISES
Name of location where gambling activity will be conducted: + v /,'osr �❑
Street address and
City (or township): 7 f F AW4 zip:. � County: CL Q
■ Do not use a post office box.
• If no street address, write in road designations (example: 3 miles east of Hwy. 63 on County Road 42).
Does your organization own the gambling premises?
E]Yes If yes, a lease is not required.
0 N If no, the lease agreement below must be completed, and signed by the lessor.
LEASE AGREEMENT FOR OFF-SITE ACTIVITY (a lease agreement is not required for raffles)
Rent to be paid for the leased area: $ C) (if none, write "0")
All obligations and agreements between the organization and the lessor are listed below or attached.
• Any attachments must be dated and signed by both the lessor and lessee.
• This [ease and any attachments is the total and only agreement between the lessor and the organization conducting lawful
gambling activities.
• Other terms, if any:
Lessor's Signature: Date:
Print Lessor's Name:
CONTINUE TO PAGE 2
LG230 Application to Conduct Off -Site Gambling
6/15 Page 2 of 2
Acknowledgment by Local Unit of Government: Approval by Resolution
CITY APPROVAL
COUNTY APPROVAL
for a gambling premises
for a gambling premises
located within city limits
located in a township
City Name:
County Name:
Date Approved by City Council:
Date Approved by County Board:
Resolution Number:
Resolution Number:
(If none, attach meeting minutes.)
(If none, attach meeting minutes.)
Signature of City Personnel:
Signature of County Personnel:
Title: Date Signed:
Title: Date Signed:
TOWNSHIP NAME:
Complete below only if required by the county.
Local unit of government
On behalf of the township, I acknowledge that the organization is
must sign.
applying to conduct gambling activity within the township Ilmits.
(A township has no statutory authority to approve or deny an
application, per Minnesota Statutes 349.213, Surd. 2.)
Print Township Name:
Signature of Township Officer;
Title: Date Signed:
CHIEF EXECUTIVE OFFICER (CED) ACKNOWLEDGMENT
The person signing this application must be your organization's CEO and have their name on file with the Gambling Control Board.
If the CEO has changed and the current CEO has not filed a LG20OB Organization Officers Affidavit with the Gambling Control
Board, he or she must do so at this time.
I have read this application, and all information is true, accurate, and complete and, if applicable, agree to the lease terms as
stated in this application.
Signature of CEO (must be CEO signature; designee may not sign) Date
Mail or fax to:
No attachments required.
Gambling Control Board
Suite 340 South
Questions? Contact a Licensing Specialist at 651-539-1900.
1711 West County Road B
Roseville, MN 55113
Fax: 651-639-4032
This-publication.-will...be-r wade--available-in-alternativeformat-(i..e.-largeprlrat,-br-aUle_)-upan-request.
Data privacy notice: The Information requested on this form (and any If the Board does not issue a permit, all information provided remains
attachments) will be used by the Gambling Control Board (Board) to private, with the exception of your organization's name and address which
determine your organization's qualifications to be involved in lawful will remain public.
gambling activities In Minnesota. Your organization has the right to refuse private data about your organization are available to: Beard members,
to supply the information; however, your organization refuses to supply
this Information, the Board may net be able to determine your Board staff whose work requires access to the information; Minnesota's
organization's qualifications and, as a consequence, may refuse to issue a Department of Public Safety; Attorney General; commissioners of
permit. If your organization supplies the Information requested, the Board Administration, Minnesota Management & Budget, and Revenue;
will be able to process your organization's application. Legislative Auditor; national and international gambling regulatory
agencies; anyone pursuant to court order; other individuals and agencies
Your organization's name and address will be public Information when specifically authorized by state or federal law to have access to the
received by the Board, All other information provided will be private data information; individuals and agencies for which law or legal order
about your organization until the Board issues the permit. When the authorizes a new use or sharing of information after this notice was given;
Board issues the permit, all information provided will become public. and anyone with your written consent.
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/13/2015 -
10/13/2015
Check Date
--------------------
10/13/2015
Check
----------------
187922
Vendor Name
-----------------------------------------------------
ACE HARDWARE
Description
----- ------------------------
APPARTUS BAY REPAIRS
Amount
371.09
10/13/2015
187923
AEM MECHANICAL SERVICES INC
CASE FILTER
707.94
10/13/2015
187924
AIR & AG SUPPLY
AIR -OIL SEPARATOR
1,140.09
10/13/2015
187925
AIRTANKSFORSALE
STRAPS FOR FIRE EXTINGUISHERS
131.50
10/13/2015
187926
ALPHA WIRELESS
MONTHLY DISPATCH- OCT
53.44
10/13/2015
187927
AMERESCO
L4P15-04 #2
127,000.00
10/13/2015
187928
AMERICAN BOTTLING CO
MISC PURCH
234.88
10/13/2015
187929
AMERICAN CEMETERY
1 YEAR SUBS
49.00
10/13/2015
187930
AMERIPRIDE SERVICES
TOWEL & MOPS
81.33
10/13/2015
187931
ANDERSON, BRENDA
REPURCHASE SINGLE FLUSH GRAVE
360.00
10/13/2015
187932
ANDERSON, DIANA
CANCELLED FROM MEDIATION & YOGA
192.00
10/13/2015
187933
APPLIED CONCEPTS INC
ANTENNA CABLE
297.00
10/13/2015
187934
ARCTIC GLACIER USA INC.
ICE
503.40
10/13/2015
187935
ARNESON DISTRIBUTING CO
SEPT PURCH
403.58
10/13/2015
187936
ARTISAN BEER COMPANY
SEPT PURCH
884.95
10/13/2015
187937
ASSURANT EMPLOYEE BENEFITS
DENTAL INSURANCE FOR SEPT
8,419.23
10/13/2015
187938
ASSURANT EMPLOYEE BENEFITS
LIFE & LTD INSURANCE -OCT
1,925.19
10/13/2015
187939
AUTO VALUE - GLENCOE
20PC TUBE BRUSH SET
467.55
10/13/2015
187940
AUTOMATIC SYSTEMS CO
BUILDING 30 LC3000
2,700.00
10/13/2015
187941
B & C PLUMBING & HEATING INC
CHECKED ALL FURNACES
693.60
10/13/2015
187942
B.W. WELDING
DEMO OUT OLD AR400-GRINDER
2,800.00
10/13/2015
187943
BACHMAN LEGAL PRINTING
COPIES OF APPELLANTS BRIEF & ADDENDUM
744.00
10/13/2015
187944
BARN YARD, THE
BAGGING PALLETS
2,945.00
10/13/2015
187945
BARNUM GATE SERVICES INC
LOOPS
634.57
10/13/2015
187946
BELLBOY CORP
SEPT PURCH
1,010.48
10/13/2015
187947
BERGER PLUMBING HEATING AC
SWIMMING POOL SITE -LADIES ROOM FAUCET
65.00
10/13/2015
187948
BERNICK'S
MISC BEVERAGES
292.30
10/13/2015
187949
BRANDED SOLUTIONS
T SHIRTS, SWEATSHIRTS, OPENERS, MISC
5,187.98
10/13/2015
187950
BRANDON TIRE CO
DISMOUNT & MOUNT
126.40
10/13/2015
187951
BRAUN INTERTEC CORP
BORE SAMPLES-WATERPARK
26,265.56
10/13/2015
187952
BROUCEK, DANIEL
TRAVEL TO PRINCE SALES SHOW
1,132.52
10/13/2015
187953
BS&A SOFTWARE
APG CASH DRAWER
8,250.00
10/13/2015
187954
BURNHAM COMPANIES LLC
YARDS SINGLE GRIND NATURAL MULCH
20,700.00
10/13/2015
187955
BUSH INDUSTRIES, INC
CRNR DESK SLATE, PILER FILER
879.26
10/13/2015
187956
BUSINESSWARE SOLUTIONS
RM -IN HOUSE LABOR RATE 2
3,465.51
10/13/2015
187957
C & L DISTRIBUTING
SEPT PURCH
47,616.32
10/13/2015
187958
CARS ON PATROL SHOP LLC
2001 BRWON CHEVY SUBURBAN- LINDEN TO PD
75.00
10/13/2015
187959
CARTER, DION
SAFETY FOOTWEAR
109.99
10/13/2015
187960
CENTRAL HYDRAULICS
SIGHT GLASS
34.52
10/13/2015
187961
CENTRAL MCGOWAN
GUN SPRAYMASTER
323.02
10/13/2015
187962
CHEMISOLV CORP
FERRIC CHLORIDE 38%
4,471.11
10/13/2015
187963
CMK SERVICES LLC
LAWN MOWING 567 LYNN
540.00
10/13/2015
187964
CODE PACK LLC
BAGGER LABELER
575.90
10/13/2015
187965
COLD SPRING GRANITE CO
1_10-P15-10 #2
86,906.95
10/13/2015
187966
COMDATA CORPORATION
MISC PURCH
364.57
10/13/2015
187967
COMMISSIONER OF TRANSPORTATION
GAS & DIESEL
12,621.75
10/13/2015
187968
CONTINENTAL RESEARCH CORP
FOR DRYING OUT
539.00
10/13/2015
187969
CREEKSIDE SOILS
MULCH FOR DRIFTRIDER BERM
544.88
10/13/2015
187970
CROW RIVER AUTO & TRUCK REPAIR
OIL CHANGE 2015 CAPRICE
68.82
10/13/2015
187971
CROW RIVER COATINGS
EPDXY COATINGS
1,250.00
10/13/2015
187972
CROW RIVER GOLF CLUB
BOURBON EVENT
429.50
10/13/2015
187973
CROW RIVER OFFICIALS ASSN
SOCCER, FOOTBALL SEPT/OCT
3,335.00
10/13/2015
187974
CROW RIVER PRESS INC
TOW TAGS
163.32
10/13/2015
187975
CROW RIVER WINERY
OCT PURCH
654.69
10/13/2015
187976
CYBERGRAPHICS
PRE -PRESS DIGITAL PLATES
4,204.46
10/13/2015
187977
DARWIN MONUMENT
FOUNDATION, JOINTTITE COMPOUND
125.04
10/13/2015
187978
DAY DISTRIBUTING
SEPT PURCH
9,201.13
10/13/2015
187979
DISPLAY SALES
CHRISTMAS DECOR -LIBRARY SQUARE
440.00
10/13/2015
187980
DLT SOLUTIONS
AUTODESK AUTO CAD LT 2016
1,197.14
10/13/2015
187981
DOMINO'S PIZZA
12 LARGE
89.65
10/13/2015
187982
DROP -N -GO SHIPPING INC
SEPT STATEMENTS
2,810.09
10/13/2015
187983
DUANE W. NIELSEN COMPANY
LABOR, MILEAGE 9/11/15
663.60
10/13/2015
187984
DUININCK INC
1_9P15-09 #1
694,370.69
10/13/2015
187985
DYNA SYSTEMS
TRUST -X MD CUTOFF WHEEL
525.31
10/13/2015
187986
E2 ELECTRICAL SERVICES INC
REPAIR PVC PIPE ON BLUFF ST
1,065.24
10/13/2015
187987
EAST SIDE OIL COMPANIES
BDY2- BULK DIESEL
381.07
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/13/2015 - 10/13/2015
Check Date
--------------------
10/13/2015
Check
----------------
187988
Vendor Name
-----------------------------------------------------
EATON CORPORATION
Description
----- ------------------------
BEST POWER
Amount
3,450.00
10/13/2015
187989
EHLERS & ASSOCIATES INC
TIF PLAN MODIFICATIONS
3,250.00
10/13/2015
187990
ELECTRO WATCHMAN
FIRE & SECURITY ALARM
192.00
10/13/2015
187991
EPIC PRODUCTS INC
MISC
395.28
10/13/2015
187992
FASTENAL COMPANY
GRAY27 UNCRD ERPLGPR
165.18
10/13/2015
187993
FELBER, MARIE
CORK BOARD TILES FOR THE OFFICE
53.98
10/13/2015
187994
FILZEN, MARY
FILE NOTARY, MDRA MTG, ANNUAL DRIVERS LI
175.62
10/13/2015
187995
FINANCE & COMMERCE
WWTF FORCEMAIN BYPASS IMPROV
217.98
10/13/2015
187996
FIRE SAFETY USA INC
TITAN FIRE/EXTRICATION GLOVE
1,088.00
10/13/2015
187997
FIRSTADVANTAGE LNS OCC HEALTH SOLU
DRUG TEST
83.00
10/13/2015
187998
G & KSERVICES
TOWELS
233.50
10/13/2015
187999
GEB ELECTRICAL INC
INSTALL & REPLACE EXIT/EMG LIGHTS
354.00
10/13/2015
188000
GRAINGER
FUSE, DELAY, SER AJT
213.82
10/13/2015
188001
GRAPE BEGINNINGS, INC
SEPT PURCH
309.00
10/13/2015
188002
GRATKE, TIM
BRAINERD CONF
136.06
10/13/2015
188003
H&L MESABI
TENS GRADER BLADE
264.18
10/13/2015
188004
HACH COMPANY
BUFFER
1,187.35
10/13/2015
188005
HAGERJEWELRY INC.
BOWL & BELL FOR C.MAKI- RETIREMENTGIFT
52.50
10/13/2015
188006
HANSEN TRUCK SERVICE
DUAL NUT
42.00
10/13/2015
188007
HATTEN, DANIEL
TRAINING IN DL
121.40
10/13/2015
188008
HAUGEN ARCHITECTURE
DESIGN OF AIRPORT OFFICE, PREP OF PLANS
4,345.00
10/13/2015
188009
HAWKINS INC
CITRIC ACID TOTE
1,889.99
10/13/2015
188010
HD SUPPLY WATERWORKS LTD
1_7P15-07 #4
28,387.72
10/13/2015
188011
HD SUPPLY WATERWORKS LTD
3/4 IPERL MTR
5,026.44
10/13/2015
188012
HILLYARD/HUTCHINSON
TOWEL, TISSUE
135.57
10/13/2015
188013
HJERPE CONTRACTING
EMERG. REPLACE BOLTS ON 2 GATE VALVES SH
26,078.50
10/13/2015
188014
HOLDEN ELECTRIC CO INC
SERVICE BEACON AT AIRPORT
523.50
10/13/2015
188015
HOLT TOUR AND CHARTER INC.
11/3/15 -RAPTOR CENTER, UNION DEPOT,FORT
590.00
10/13/2015
188016
HOTSYMINNESOTA.COM
NOZZLE, PLUG
1,164.32
10/13/2015
188017
HRA
REVOLVING LOAN PAYMNET-W.JASTER
2,600.00
10/13/2015
188018
HUTCHFIELD SERVICES INC
JANITORIAL -SEPT
1,512.28
10/13/2015
188019
HUTCHINSON AREA HEALTH CARE
OCTOBER CAM & SA
2,166.00
10/13/2015
188020
HUTCHINSON CO-OP
#2 DYED DIESEL
23,420.29
10/13/2015
188021
HUTCHINSON FIRE DEPT RELIEF ASSN
CITY FIRE PENSION CONTRIB
96,664.00
10/13/2015
188022
HUTCHINSON FIRE DEPT RELIEF ASSN
STATE AID- FIRE PENSION
106,989.06
10/13/2015
188023
HUTCHINSON LEADER
1 YEAR SUBCRIPTION
2,651.72
10/13/2015
188024
HUTCHINSON UTILITIES
SEPT UTILITIES 8/31 - 9/30/15
151,820.08
10/13/2015
188025
HUTCHINSON WHOLESALE
BRAKE SHOES, BRAKE DRUM
801.25
10/13/2015
188026
HUTCHINSON, CITY OF
WATER SERVICE 7/1-7/31/15
939.40
10/13/2015
188027
HUTCHINSON, CITY OF
REPLENISH ATM
5,000.00
10/13/2015
188028
I.M.S. SHARPENING SERVICE
TAPER DRILL
280.62
10/13/2015
188029
INTERSTATE BATTERY SYSTEM MINNEAPOL
31P-MHD
163.90
10/13/2015
188030
INTEX CORP
CRUSH 25000 TON ASHPALT
95,324.13
10/13/2015
188031
J & N SPECIALTY IMPORTS LLC
SEPT PURCH
960.06
10/13/2015
188032
JACOBSEN, SEPTEMBER
CABLE CORD FOR AV
26.84
10/13/2015
188033
JEFF MEEHAN SALES INC.
ADDITIONAL UH 2014 ORDERS COMMISSION
81.98
10/13/2015
188034
JIM'S GARDEN SERVICE
BLADE, SEED
278.95
10/13/2015
188035
JJ TAYLOR DIST OF MN
SEPT PURCH
1,245.26
10/13/2015
188036
JOHNSON BROTHERS LIQUOR CO.
SEPT PURCH
37,654.98
10/13/2015
188037
JORDAHL, JIM
SEPT ADAPTED REC DANCE
200.00
10/13/2015
188038
JUUL CONTRACTING CO
FLAT SLAB, ROCK
1,394.10
10/13/2015
188039
KAHNKE BROTHERS NURSERY
WRONG PRODUCT REFUND
62.81
10/13/2015
188040
KANDIYOHI COUNTY SHERIFF
SUBPOENA -S. EVERETT
55.30
10/13/2015
188041
KNIFE RIVER
SPLIT COUPLER
49,860.60
10/13/2015
188042
KOBOW, BECKY
FOSTER'S SALES SHOW ROCHESTER
160.50
10/13/2015
188043
KOHLS SWEEPING SERVICE
STRIPING
3,498.00
10/13/2015
188044
KRANZ LAWN & POWER
BOBCAT 2100 UTILITY VEHICLE, USES OIL
488.96
10/13/2015
188045
KRIS ENGINEERING
K6FW-1949-2666 TOOTH
273.00
10/13/2015
188046
L & P SUPPLY CO
GATOR
1,222.29
10/13/2015
188047
LAKESIDE EQUIPMENT CORP
STAR OF STAINLESS STEEL BLADES FOR MAGNA
6,912.00
10/13/2015
188048
LANDSCAPE CONCEPTS INC
EMERG REPAIR- W.CLAY
12,526.97
10/13/2015
188049
LARAWAY ROOFING INC
ROOF REPLACEMENT
214.00
10/13/2015
188050
LEAGUE OF MN CITIES -INS TRUST
QTRS 1 & 2 OF NEW POLICY 7/1/15-12/31/15
117,891.50
10/13/2015
188051
LEAGUE OF MN CITIES -INS TRUST
HATS GEN LIAB/PROP 2015/16
13,391.00
10/13/2015
188052
LEAGUE OF MN CITIES -INS TRUST
7/1/15-6/30/16 LIQUOR LIAB
6,462.00
10/13/2015
188053
LEAUGE OF AMERICAN BICYCLISTS
QUICK GUIDE
50.00
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/13/2015 - 10/13/2015
Check Date
--------------------
10/13/2015
Check
----------------
188054
Vendor Name
-----------------------------------------------------
LEXISNEXIS
Description
----- ------------------------
AUGUSTSERVICE
Amount
151.41
10/13/2015
188055
LIEN, MIKE
CONF-BRAINARD
508.41
10/13/2015
188056
LINCOLN MARKETING MN
ADVERTISING MCLEOD COUNTY AREA MAP
449.00
10/13/2015
188057
LOCATORS & SUPPLIES
STARLITE CLEAR TEMPLE
69.44
10/13/2015
188058
LOCHER BROTHERS INC
SEPT PURCH
30,767.07
10/13/2015
188059
LOGIS
NETWORK THRU 8/29/15 VARIOUS
9,132.25
10/13/2015
188060
MADDEN GALANTER HANSEN LLP
SERVICES RENDERED THROUGH 8/31/15
182.04
10/13/2015
188061
MAIN STREET SPORTS BAR
EDA MEETING
163.18
10/13/2015
188062
MANZANITA MICRO LLC
APT, POWER BOARD
541.00
10/13/2015
188063
MARSHALL CONCRETE PRODUCTS
RECYCLED BASE
1,112.82
10/13/2015
188064
MAYLAND, AMANDA
ICE PACKS FOR ARTS & CRAFTS
17.94
10/13/2015
188065
MCLEOD COUNTY AUDITOR -TREASURER
2015 ASSESSING FEE
60,910.50
10/13/2015
188066
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL- E.TORRES
100.00
10/13/2015
188067
MCLEOD COUNTY SOLID WASTE MANAGEMEN HID BULBS -FROM APPARATUS BAY
15.00
10/13/2015
188068
MCLEOD FOR TOMORROW
T. GRATKE
375.00
10/13/2015
188069
MEDICA
OCT MEDICAL INS
113,479.97
10/13/2015
188070
MENARDS HUTCHINSON
FAUCET FOR BACK RESTROOM
957.12
10/13/2015
188071
MES-MIDAM
MEN STRUCTURAL BOOT
382.56
10/13/2015
188072
MEYER LABORATORY INC
ATTACK, WATER FLAKES BOWL CLEANER
274.24
10/13/2015
188073
MIDWEST MACHINERY CO
ELECTRICAL
51.84
10/13/2015
188074
MILLNER HERITAGE VINEYARD & WINERY
SEPT PURCH
532.20
10/13/2015
188075
MINNEAPOLIS, CITY OF
APS TRANS FEES AUG
69.30
10/13/2015
188076
MINNESOTA POLLUTION CONTROL AGENCY
M. LIEN- TYPE 4 BIOSOLIDS OPERATOR EXAM
15.00
10/13/2015
188077
MINNESOTA VALLEY TESTING LAB
HARDNESS, POTASSIUM
1,140.00
10/13/2015
188078
MMC
PREVENTATIVE MAINT FOR HVAC EQUIP 7/1/15
6,242.00
10/13/2015
188079
MOEHRING, CHAD
RETURN OF CURRENCY- CHARGES DECLINED THR
51.00
10/13/2015
188080
MORGAN CREEK VINEYARDS
SEPT PURCH
164.88
10/13/2015
188081
MOTION INDUSTRIES INC
BAGGER -STANDARD ROLLER CHAIN
1,123.43
10/13/2015
188082
MOXIE MEDIA
EDA LETTERHEAD
317.00
10/13/2015
188083
MUELLERLEILE, SONJA
CONF MN ASSOCIATION OF CEMETERIES- HINCK
160.08
10/13/2015
188084
MYGUY INC.
BLENDCO TANK
30.00
10/13/2015
188085
NATIONAL RESEARCH CENTER INC.
NATIONAL CITIZEN SURVEY
3,610.00
10/13/2015
188086
NAVRATIL, JAMES
WINTER BOOTS
125.00
10/13/2015
188087
NEOPOST USA INC
APRIL 2015 -JUNE 2015
297.00
10/13/2015
188088
NICKLASSON ATHLETIC COMPANY
SOCCER BALLS, VOLLEYBALLS
436.70
10/13/2015
188089
NORTHERN BUSINESS PRODUCTS
INK, ROLL THERMAL, PAPER
412.07
10/13/2015
188090
NORTHERN GREEN EXPO
ANNUAL EXPO- D.TELECKY,P.DEHN,D.THOMPSON
486.35
10/13/2015
188091
NU -TELECOM
OCT PHONE SERVICE
4,261.79
10/13/2015
188092
O'REILLY AUTO PARTS
TPSENSOR
275.76
10/13/2015
188093
OFFICE DEPOT
CARD, IJ, BIZ, CLNEDGE
148.62
10/13/2015
188094
OFFICE OF MN IT SERVICES
AUGUSTSERVICES
104.08
10/13/2015
188095
OFFICE OF SECRETARY OF STATE
NOTARY RENEWAL D-VOSS
120.00
10/13/2015
188096
OLYMPIC POOLS
CLASS FEE- M.FELBER, C ERICKSON
550.00
10/13/2015
188097
PAUSTIS WINE COMPANY
SEPT PURCH
4,576.18
10/13/2015
188098
PELLINEN LAND SURVEYING
EASEMENT EXHIBIT PREP FAITH LUTHERAN CHU
2,540.00
10/13/2015
188099
PHILLIPS WINE & SPIRITS
SEPT PURCH
41,834.62
10/13/2015
188100
PIEPENBURG, CHRISTIAN
RETURN OF CURRENCY- DISMISSED CRIMINAL F
450.00
10/13/2015
188101
PIONEER MANUFACTURING CO
PAINT
235.00
10/13/2015
188102
QUADE ELECTRIC
RESET GFCI RECEPTACLE LOCATED BEHIND THE
187.85
10/13/2015
188103
QUILL CORP
PAPER, CD -R
46.44
10/13/2015
188104
RJ LTRANSFER
HAUL 8/19-9/9/15
1,094.40
10/13/2015
188105
RACETTE-DAVIDSON, CORY
REFUNDABLE DAMAGE DEPOSIT
300.00
10/13/2015
188106
RANDY'S REPAIR SERVICE
INSPECTION -LOW BOY TRAILER
2,053.27
10/13/2015
188107
REID, ANDY
ALEX MN FOR ANNUAL GFOA CONF
138.00
10/13/2015
188108
REINER ENTERPRISES INC
FLATBED HAUL 9/10-9/18
1,788.00
10/13/2015
188109
RIDDELL ALL AMERICAN SPORTS CORP
HELMETS
1,511.64
10/13/2015
188110
RIDGEWATER COLLEGE
FIRST RESPONER CLASS
461.05
10/13/2015
188111
RITE INC
RITE RMS WEB
1,603.13
10/13/2015
188112
ROYAL TIRE
WALKING FLOOR TRAILER- REPAIRW/RETREAD
2,220.98
10/13/2015
188113
RUNNING'SSUPPLY
VIPER, PRO -SHOT
175.06
10/13/2015
188114
SAM'S TIRE SERVICE
WALKING FLOOR TRAILER- SEMI ALL POSITION
1,524.00
10/13/2015
188115
SCARCELY LTD
REVOLVING REHABILIATION - B QUAST- 405 R
450.00
10/13/2015
188116
SEAN LINDAHL CONSTRUCTION
REVOLVING LOAN PROGRAM- W.JASTER 326 LAK
4,460.00
10/13/2015
188117
SEBORA, MARC
MINNEAPOLIS- DELIVER DETACHMENT BRIEF
75.45
10/13/2015
188118
SHAW, KAREN
YOGA, PILATES
175.00
10/13/2015
188119
SHOPKO STORES OPERATING CO, LLC
STORAGE, TOTES
45.94
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/13/2015 - 10/13/2015
Check Date
--------------------
10/13/2015
Check
----------------
188120
Vendor Name
-----------------------------------------------------
SIBLEY COUNTY RECORDER
Description
----- ------------------------
NOTARY- D VOSS
Amount
20.00
10/13/2015
188121
SCRENSEN'S SALES & RENTALS
BED EDGER
139.00
10/13/2015
188122
SOUTHERN WINE & SPIRITS OF MN
SEPT PURCH
11,762.90
10/13/2015
188123
SPARTAN STAFFING
WK ENDING 9/13/15
15,100.78
10/13/2015
188124
STAPLES ADVANTAGE
TRAY, BIC, TISSUE
1,058.79
10/13/2015
188125
STAR TRIBUNE
SUBSCRIPTION 10/02-1/1/16
183.30
10/13/2015
188126
STRATEGIC EQUIPMENT AND SUPPLY
MISC/OPERATING SUPPLIES
600.35
10/13/2015
188127
STREICH TRUCKING
HAUL 8/24-9/18/15
2,192.50
10/13/2015
188128
SUSTEEN INC
SECURE VIEW MOBILE FORENSIC SOFTWARE
800.00
10/13/2015
188129
TAPS-LYLE SCHROEDER
CLEANED LINENS
25.00
10/13/2015
188130
TASC
November 2015 Flex Adm. Fees
72.24
10/13/2015
188131
TESSMAN COMPANY
MOP
200.42
10/13/2015
188132
THOMSON REUTERS -WEST
DISCOUNT PLAN CHARGES -JULY
1,960.69
10/13/2015
188133
TOWN & COUNTRY GLASS
RIGHT/GREEN TINT, ADHESIVE
900.24
10/13/2015
188134
TOWN & COUNTRY TIRE
ATV TUBE, SIDEWALL BOOT
44.44
10/13/2015
188135
TWO WAY COMMUNICATIONS INC
REC ONLY EARPIECE -OFFICER RADIOS/COMMUNI
110.09
10/13/2015
188136
UECKER, TROY
HYDRAULIC HOSE FOR LOADER- ST CLOUD
61.73
10/13/2015
188137
UNITED FARMERS COOP
89 E-10
16,238.40
10/13/2015
188138
US BANK EQUIPMENT FINANCE
XEROX COPIER 8/20/15-9/20/15
436.83
10/13/2015
188139
VALLEY SALES OF HUTCHINSON
CHEV 07, TAHOE- ELECTRICAL
772.09
10/13/2015
188140
VERIZON WIRELESS
AUG USAGE
2,677.29
10/13/2015
188141
VERTECH SOLUTIONS & SERVICES
RENTAL AC DISHMACHINE
69.95
10/13/2015
188142
VIKING BEER
SEPT PURCH
23,922.24
10/13/2015
188143
VIKING COCA COLA
MISC BEVERAGES
672.60
10/13/2015
188144
VINOCOPIA INC
SEPT PURCH
453.75
10/13/2015
188145
VIVID IMAGE
FINAL PAYMENT WEBSITE BUILD PROJECT
4,720.00
10/13/2015
188146
WASTE MANAGEMENT OF WI -MN
SS OVERS
4,488.19
10/13/2015
188147
WASTE MANAGEMENT OF WI -MN
SEPT PICKUP SERVICE
40,560.42
10/13/2015
188148
WEST CENTRAL SANITATION INC.
1400ADAM S-AUGLIST
384.01
10/13/2015
188149
WINE COMPANY, THE
SEPT PURCH
6,298.55
10/13/2015
188150
WINE MERCHANTS INC
SEPT PURCH
13,612.08
10/13/2015
188151
WIRTZ BEVERAGE MINNESOTA
SEPT PURCH
11,745.34
10/13/2015
188152
WM MUELLER & SONS - SEPARATE CK
1_3P15-03 #3
323,024.13
Grand Total
2,715,749.23
ELECTRONIC FUNDS TRANSFERS
9/17/2015
TAX
FUND
PAYABLE TO
AMOUNT
FUEL,
HATS
MN DEPT OF REV
$1,649.58
SALES TAX
LIQUOR
MN DEPT OF REV
$48,127.00
SALES TAX
PRCE CIVIC ARENA
MN DEPT OF REV
$1,428.00
SALES & USE TAX
WATER SEWER CREEKSIDE
MN DEPT OF REV
$11,870.00
$63,074.58
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approve/Deny Funding Request from Historic Hutchinson
Department: Administration
LICENSE SECTION
Meeting Date: 10/13/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Lori Pickell-Stangel
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
This is a follow up from a tabled item at our August 25 council meeting.
Lori Pickell-Stangel (McLeod Historic Society) and members from the Historic Hutchinson Group will be present on
Tuesday to address the City Council regarding a funding request for a Historic preservation project in 2016/17. The
Group is looking for assistance in funding at a cost of $6,000. The monies would be for the Historic Graffiti
Preservation Project at the Historic Depot. Additional information on the proposed project and funding request is
attached.
Outside of providing some in-house services (building maintenance and lawn mowing/snow removal) through our
Parks & Rec. Department, we have historically not provided a financial contribution to Historic Hutch.
Just a reminder that generally speaking, we can appropriate money for the purposes of historical preservation and we
may contract with a historical society for specific services. However, we cannot donate funds to a historic society to
spend in its own discretion. There has to be a specific project that is pertaining to the history of the City.
BOARD ACTION REQUESTED:
Approve or Deny the Pledging of 2016 Tax Dollars to Historic Hutchinson for a specific Project(s)
Fiscal Impact: $ 6,000.00 Funding Source: 2016 Budget/Tax Levy
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Historic Graffiti Project - Historic Depot, Hutchinson, MN
Black & white photograph of the Great Northern Railroad Depot, built in 1887 at Adams Street.
Signs on the building read: Great Northern Express Co. and Western Union TELEGRAPH &
Cable Office. The Great Northern Railroad arrived in Hutchinson in 1886.
Black & white reproduction photograph of Freddie Knaff and three other Luce Line employees
near the Hutchinson Depot. Pieces of graffiti found inside the Depot are attributed to Knaff
during his time as a railroad employee. Freddie was the son of John Knaff, Sr. and was born in
a house on Jefferson Street on the corner of Washington Ave. in Hutchinson.
Coal from the engines was used by the railroad workers to create graffiti
on the walls on the inside of the Depot building.
Historic Hutchinson Strategic Plan 2016-2017
• Historic Depot Project Plan
0 Total estimate: $10 - 20,000 -Matching funds for grant: $6,000 from Hutchinson City
Council
0 Minnesota Historical and Cultural Heritage Grant
■ Mission Statement: To support projects of enduring value for the cause of
history and historic preservation across the state.
• Phase 1— Research and Recording (2016)
o Site evaluation completed by professional in historic graffiti
• Alyssa Auten - Nicollet County Historical Society?
• Gain recommendations on recording, handling, and documenting all historical
graffiti, as well as how many hours it would take to complete documentation
• Create a grid system and photograph
o Research specific names and dates, how they relate to Hutchinson's history
• Phase 2 — Preservation and Interpretation (2017)
o Based on professional recommendations:
Create criteria for what is most important in terms of historical significance —
what pieces are you going to highlight and how
Based on needs, purchase interpretive materials, heating and cooling system,
lighting, security, etc.
Begin in depth research on pieces of graffiti that we want to interpret and
highlight in the space
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution Amending Position Classification Assignment Table
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/13/2015
Application Complete N/A
Contact: Matt J., Brenda E., Kent E.
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Per a recent analysis of the laboratory functions at the City's Wastewater Treatment Facility, it has been determined
that modifying the part-time Senior Office Specialist (WaterNWV) position to include Wastewater Department
laboratory assistance/review functions while being transitioned to a fulltime position would be in the City's best
interest. This new position, Water/Wastewater Office/Laboratory Specialist would utilize the additional 12 hours per
week to perform additional laboratory assistance/reviews and provide laboratory/operations staffing redundancy,
work-sharing and efficiencies. Public Works Department management staff believes that this step is necessary to
ensure that Minnesota Pollution Control Agency (MPCA) permit requirements are satisfactorily achieved.
Thus, attached for your consideration is a Resolution amending the City's position classification assignment table to
reflect to above described change.
BOARD ACTION REQUESTED:
Approve Resolution
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 1440-714475
CITY OF HUTCHINSON
2015 COMPENSATION PLAN
RESOLUTION ADOPTING POSITION CLASSIFICATION
ASSIGNMENT TABLE EFFECTIVE SEPTEMBER 22 October 13, 2015
WHEREAS, the City Council has considered the existing classification of positions
for the City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions
covered by this Resolution shall be grouped in grades having a definite range of difficulty
and responsibility. For each position there shall be a title; and there shall be shown
examples of work which are illustrative of duties of positions, as well as requirements as to
knowledge, abilities and skills necessary for performance of the work; and a statement of
experience and training desirable for recruitment into a position.
A. Plan Objectives
• To establish and maintain a compensation plan that enables the City of Hutchinson to
be highly competitive within our defined market.
• To lead or exceed the market in attracting and retaining qualified, reliable and motivated
employees who are committed to quality and excellence for those we serve.
• To ensure, subject to the financial condition of the City, that employees receive fair and
equitable compensation in relation to their individual contributions to the City's success.
• To follow the principles of pay equity in establishing and maintaining pay relationships
among positions based on the categories of the Stanton Point Factor System.
• To ensure program flexibility necessary to meet changing economic, competitive,
technological, and regulatory conditions encountered by the City.
• To balance compensation and benefit needs with available resources.
B. Plan Structure
The compensation plan specifies salary range minimums and maximums. The intent of
each salary grade is to fall within 80% and 115% of identified market for positions within the
grade. (See Attachment B)
Each numbered pay grade in the basic table consists of the following:
1. Salary Minimum: The lowest amount paid to an employee in a specific job
grade or class. No employee will receive less than the minimum rate. (80% of
market)
2. Salary Mid -point: The middle of the salary range. (97.5% of market)
3. Market Rate: The market rate represents the competitive rate for an employee who
is fully functional within their current position. (100%)
4. Salary Maximum: The difference between the salary market rate and the salary
maximum represents merit pay for employee performance above that expected of a
particularjob. No employee will be paid above the maximum of the salary range.
(115% of market).
C. Open Salary Range
The City shall adopt an Open Salary Range compensation plan that will allow for maximum
flexibility and in -range salary administration since there are not defined or pre -calculated
"steps". Employee movement within the pay grade range to which their position is assigned
is based solely on performance. The open salary range concept rewards good and
exceptional performers and advances employees to the market rate more quickly. (See item
H. [4])
D. Position Classification Assignment
The assignment table shall assign all of the various positions in the Position Classification
Plan to the appropriate pay grade (See Attachment A).
The City Administrator and Human Resources Director may jointly approve a
reclassification of a position provided the reclassification does not exceed two grades
upward or two grades downward from the current pay grade. To initiate consideration of
this type of reclassification, the department director shall submit in writing the specific
reasons for the reclassification.
Any changes to the classification of a position of more than two pay grades shall be
approved by the City Council. Requests for reclassification are normally brought before the
Council each January, and at other times of the year, as needed. To initiate such a
reclassification request, the department director shall submit a written request for
consideration to the City Administrator and the Human Resources Director. The request
shall include a description of significant or considerable changes to the position that warrant
a reclassification. The City Administrator and Human Resources Director will determine if
the reclassification request is to be forwarded to the City Council for consideration.
E. Allocation Of New Positions
When a new position is created for which no appropriate description exists or when the
duties of an existing position are sufficiently changed so that no appropriate description
exists, the City Council, after recommendation of the Human Resources Director, shall
cause an appropriate job description -specification to be written for said position.
F. Pay Grades
1. Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
appraisal. Thereafter, consideration for increases may be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required. The
Council will determine any pay increase for the City Administrator.
2. Non -Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
appraisal. Thereafter, consideration for increases may be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required.
3. Police Patrol Positions
The position of full time police patrol officer is assigned to Grade 5 on the pay plan.
Temporary assignments will be made from these positions as needed for the
investigative function for the department. With said assignment, there will be an
additional $200.00 per month premium on top of the employee's patrol officer pay
grid assignment.
4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site
Monitor Positions
The part-time positions of liquor store clerk, custodian, and compost site monitor
have been placed in separate pay plans that recognize the specific industry labor
markets in which they work.
The City Administrator and the Human Resources Director, as directed by the
Administrator, shall maintain the discretion to hire at any point within the range based on the
qualifications, experience, market conditions or other relevant factors, to secure the best
candidate for the position.
G. Apprenticeship Program
The City has implemented an apprenticeship program for those Water and Wastewater
Department positions subject to identified employee development including required
licensures/demonstrated skills, experience /longevity, and maturation in a position that
directly affect the department's ability to deliver municipal services.
H. Performance Evaluations
1. For all regular full time and part time employees, a performance appraisal or
evaluation will be made on, at minimum, an annual basis and per city policy No.
3.08. An evaluation made by the employee's supervisor shall be submitted in writing
to the employee and to the City Administrator/Human Resources Director. All
evaluations will be forwarded to Human Resources for filing in the employee files.
2. Evaluations shall be based upon the performance of the individual in the position
measured against established job performance criteria. Such criteria may include
level of knowledge, skills, ability, and quality of work, personal work traits,
compliance with established City or departmental rules and regulations or any other
criteria that is indicative of performance.
3. The performance appraisal process is the application of performance standards to
past performance. In appraising an employee, these are the basic levels of
performance:
Outstanding - Performance is exceptional in all areas and is recognizable as being
far superior to others.
Exceeds Job Requirements - Results clearly exceed most positions requirements.
Performance is of high quality and is achieved on a consistent basis.
Meets Job Requirements - Competent and dependable level of performance.
Meets performance standards of the job.
Needs Improvement - Performance is deficient in certain area(s). Improvement is
necessary.
Unsatisfactory - Results are generally unacceptable and require immediate
improvement.
4. Results
The results of the employee's evaluation will normally have the following effect on
his/her salary per the following Merit Increase Guide:
Merit Increase Guide for Open Salary Ranges
Achievement Level
*Compa-ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. For 2015, the effective date
is Sunday, March 1, 2015. New employees are eligible for consideration for a
merit/performance increase after one year of continuous employment, generally, the
first year anniversary date. In subsequent years, eligible employees will be eligible
for consideration for the merit/performance increase as specified previously and at
the discretion of the department director. Application of merit/performance increases
for employees appointed to the position of full time police patrol officer is subject to
collective bargaining.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
conditions or other circumstances dictate such a decision.
The City Administrator and Human Resources Director maintain final approval responsibility
for salary increases.
I. Annual Market Adjustment Consideration
As part of the budget preparation process, an annual market adjustment, expressed as a
percentage increase, is recommended to the City Council for review and consideration for
approval.
0 to
1.1 to
2.0 to
2.76 to
3.51 to
4.26 to
Compa-Ratio*
1.0
1.99
2.75
3.5
4.25
5.0
80.0-84.9
0%
0%
4%
5%
6%
7%
85.0-89.9
0%
0%
4%
5%
6%
7%
90.0-94.9
0%
0%
3%
4%
5%
6%
95.0-99.9
0%
0%
2%
3%
4%
5%
100.0
— 104.9
0%
0%
0%
2%
3%
4%
105.0
— 109.9
0%
0%
0%
1 %
2%
3%
110.0
— 115.0
0%
0%
0%
0%
2%
3%
*Compa-ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. For 2015, the effective date
is Sunday, March 1, 2015. New employees are eligible for consideration for a
merit/performance increase after one year of continuous employment, generally, the
first year anniversary date. In subsequent years, eligible employees will be eligible
for consideration for the merit/performance increase as specified previously and at
the discretion of the department director. Application of merit/performance increases
for employees appointed to the position of full time police patrol officer is subject to
collective bargaining.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
conditions or other circumstances dictate such a decision.
The City Administrator and Human Resources Director maintain final approval responsibility
for salary increases.
I. Annual Market Adjustment Consideration
As part of the budget preparation process, an annual market adjustment, expressed as a
percentage increase, is recommended to the City Council for review and consideration for
approval.
In determining a recommendation for an annual market adjustment, at least the following
information shall be considered:
1. U.S., Midwest, and Minneapolis/St. Paul consumer price index changes (CPIU & CPIW)
2. Social Security calculation of cost of living increase
3. Unemployment rate
4. Employee turnover rate
5. Area wage survey
6. Legislative growth factor constraints
An approved market adjustment is applied only to the City Pay Grid, and no individual
market increases will be granted in 2015. If an adjustment to the pay grid results in a regular
employee's wages being below the minimum rate of the grid, the wages for the affected
employee(s) will be increased to the newly established minimum rate effective January 1St
J. Modification of the Plan
The City Council reserves the right to modify any or all of the components or to vary from
any of the components of the Compensation Plan at its discretion and at any time.
K. Review of the Plan
As often as necessary to assure continued correct classification, the Position Classification
Plan shall be reviewed by the Human Resources Director and necessary adjustments
recommended to the City Council. It is recommended that a comprehensive review be
completed at least every three years.
L. Filing of the Plan
Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the
City Council shall be placed on file with the City Administrator. The plan so filed and
subsequently adjusted by the Council shall be the Position Classification Plan of the City.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following table is hereby adopted as the City Position Classification Assignment
Table, to be reviewed from time to time, assigning the various positions in the Position
Classification Plan to the appropriate pay grades in the table. Pay grades for regular part
time (PT) positions are assigned according to job responsibilities at the discretion of the City
Administrator and Human Resources Director.
City of Hutchinson
Position Classification Table
September October 2015
Grade
Position Title
Grade
Position Title
1
PT Office Specialist (Event Center)
5
Event Center Coordinator
PT Compost Scale Operator
Executive Assistant/Paralegal
PT Custodian (Fire Station/Library/Event Center)
GIS Specialist
PT PRCE Receptionist
Information Technology Specialist
Parks Maintenance Specialist
2
Permit Technician
Police Officer (FT/PT)
PT Human Resources Administrative Technician
Maintenance Lead Operator/Supervisor
PT Liquor Sales Clerk
Sales & Marketing Specialist
PT Licensing Clerk
Senior Engineering Specialist
PT Meter Technician
PTRpnm , nF ope6:a;F Q_ W4niknn
Server/Network Technician
(oor-F
PT Recreation Facility Maintenance Technician
6
Recreation Services Coordinator
3
Administrative Secretary (Engineering)
7
Operations & Maintenance Supervisor
Administrative Secretary (Public Works)
Project/Environmental/Regulatory Manager
Compost Equipment Operator
Senior Accountant
General Maintenance Worker (City Center/Event Center)
General Maintenance Worker (HATS)
8
Building Official
Heavy Equipment Operator
Motor Vehicle Deputy Registrar
Hospital Security Guard (FT/PT)
Parks Supervisor
Police Records Specialist
Police Sergeant
Police Supplemental Services Specialist
Recreation Facilities Operations Manager
Parks Maintenance Equipment Operator
Water Supervisor
Water Maintenance Technician
Wastewater Supervisor
Senior Liquor Sales Clerk
Wastewater Services Operator
10
Police Lieutenant
Water/Wastewater Office/Laboratory Specialist
Fire Chief
Senior Accounting Specialist
Utility Billing Specialist (FT/PT)
11
Public Works Manager
4
Accountant
12
Compost Manager
Arborist
Economic Development Director
Compost Operations Specialist
Finance Director
Emergency Dispatcher (FT/PT)
Human Resources Director
Engineering Specialist
IT Director
Equipment Mechanic
Liquor Sales Manager
Lab Technician/WW Operator
Planning Director
Lead Compost Equipment Operator
Payroll/Benefits Specialist
14
Police Chief/Emergency Management Director
Planning and Building Specialist
PRCE Director
Police Investigations Specialist
Plant Equipment Mechanic II
16
City Attorney
Senior Public Works Maintenance Specialist
Public Works Director/City Engineer
Water Plant Operator
19
City Administrator
Attachment A
City of Hutchinson
2015 Compensation Plan - Pay Grid (2% increase)
Mid -Pt. Mid -Pt. Market Market
Grade 80% 80% 97.5% 97.5% 100% 100%
115% 115%
19
$7,733
$44.613
$9,424
$54.372
$9,666
$55.766
$11,116
$64.131
18
$7,451
$42.989
$9,081
$52.392
$9,314
$53.736
$10,711
$61.796
17
$7,170
$41.364
$8,738
$50.412
$8,962
$51.705
$10,306
$59.461
16
$6,886
$39.730
$8,393
$48.421
$8,608
$49.662
$9,899
$57.112
15
$6,606
$38.110
$8,051
$46.447
$8,257
$47.637
$9,496
$54.783
14
$6,323
$36.481
$7,706
$44.461
$7,904
$45.601
$9,090
$52.441
13
$6,041
$34.851
$7,362
$42.475
$7,551
$43.564
$8,684
$50.099
12
$5,759
$33.227
$7,019
$40.495
$7,199
$41.533
$8,279
$47.764
11
$5,475
$31.588
$6,673
$38.498
$6,844
$39.485
$7,871
$45.408
10
$5,194
$29.964
$6,330
$36.518
$6,492
$37.455
$7,466
$43.073
9
$4,911
$28.334
$5,986
$34.533
$6,139
$35.418
$7,060
$40.731
8
$4,629
$26.705
$5,641
$32.547
$5,786
$33.381
$6,654
$38.389
7
$4,347
$25.080
$5,298
$30.567
$5,434
$31.351
$6,249
$36.053
6
$4,066
$23.460
$4,956
$28.592
$5,083
$29.326
$5,845
$33.724
5
$3,782
$21.817
$4,609
$26.590
$4,727
$27.272
$5,436
$31.362
4
$3,502
$20.207
$4,269
$24.627
$4,378
$25.258
$5,035
$29.047
3
$3,218
$18.568
$3,922
$22.630
$4,023
$23.210
$4,626
$26.692
2
$2,937
$16.943
$3,579
$20.650
$3,671
$21.179
$4,222
$24.356
1
$2,654
$15.314
$3,235
$18.664
$3,318
$19.143
$3,816
$22.014
PT Custodian
$13.37
$16.29
$16.71
$19.22
PT Liquor Store
Clerk
$10.13
$12.34
$12.66
$14.56
PT Compost Monitor
$9.50
$11.58
$11.88
$13.66
Adopted by the City Council this day of , 2015. (This replaces Resolution No. 14467)
ATTEST: Gary Forcier, Mayor
Matthew Jaunich, City Administrator
Attachment B
TITLE WATER/WASTEWATER OFFICE / LABORATORY SPECIALIST
Jobdesc185
DEPARTMENT WATER/WASTEWATER 2015
SUPERVISED BY WASTEWATER SUPERVISOR AND WATER SUPERVISOR
SUMMARY THIS IS ADMINISTRATIVE AND LABORATORY SUPPORT IN THE
WATER AND WASTEWATER DEPARTMENTS
DUTIES AND RESPONSIBILITIES
Provides administrative/clerical assistance to the Water and Wastewater Supervisors
and staff in carrying out department functions.
a Meets regularly with the Water and Wastewater Superintendents to update work
schedules, and maintain staff calendars.
b Types correspondence, memoranda, reports, invoices, statements, notices, meeting
agendas and minutes and other materials from rough draft or verbal instruction.
Composes routine correspondence for signature.
c Compiles and prepares reports for administration and public use. Performs typing
tasks such as statistical reports, tabulations, research reports and special projects
including the Discharge Monitoring Report (DMR) and the Consumer Confidence
Report (CCR). Makes copies of materials as necessary.
d Provides information regarding the certified bio -solids spreading field map updates
to the GIS Specialist who makes all changes to the ArcView/ArcMap system.
e Completes the required daily and weekly data entry and data retrieval for the OPS
and SCADA programs. Serves as a resource to departmental staff for the OPS
SQL and OPS Job programs in regards to end user functions.
f Maintains the water meter inventory installation reports and assists staff with the
Well Head Protection Program inventory.
g Establishes and maintains orderly department file systems; files documents, keeps
records, sorts active from inactive files, designates obsolete materials to be
removed from files per the records retention schedule.
h Screens and refers callers; answers inquiries to provide information on department
services and functions.
i Compiles invoices for the Water and Wastewater Supervisors' review and approval.
Submits approved invoices to Finance for processing.
j Processes outgoing mail for delivery to City Center. Distributes incoming mail from
City Center to appropriate department personnel.
k Maintains office supplies inventory for the department.
I As needed and as directed, administers projects with other staff, outside agencies,
and/or consultants.
m Performs light custodial duties within the plant office facilities.
2 Provides Water/Wastewater laboratory and operations support as directed by
Supervisors.
a Assists the Laboratory Technician with the scheduled sampling/testing, review of
testing data/practices/procedures/techniques, and maintenance of quality control in
the Wastewater Laboratory.
b Collection and preparation of test samples required for analysis.
c Performing analysis including, but not limited to, pH, total suspended solids,
biochemical oxygen demand, fecal coliform, dissolved oxygen, colorimetric
procedures, etc.
d Maintains accurate records of laboratory analysis.
e Enters laboratory data into computer.
f Performs laboratory or operational work orders as directed.
g Assists with the hauling of biosolids as required.
h Serves as backup to the Laboratory Technician in their absence.
3 Performs related duties as required.
EQUIPMENT
Personal Computer, lap top computer, and related software, printer, copier, fax machine,
telephone, and other office related equipment. Laboratory equipment within the water and
wastewater treatment plant facilities. Directed operation of plant mechanical, electrical and
piping process control equipment. City vehicles as needed.
REQUIRED QUALIFICATIONS
High school diploma or GED. Excellent clerical skills with considerable work experience.
Proficient user of word processing, spreadsheet, database and presentation software (i.e.
Microsoft Office Package). Technical training and experience in laboratory analysis and
data collection. Knowledge of proper laboratory techniques and practices. In general,
strong organizational skills, ability to work without direct supervision, possess an attention
to detail, and willingness to work well with other City staff and the general public. Valid
driver's license if using City vehicles.
DESIRABLE QUALIFICATIONS
Two-year post -secondary degree in office/secretarial or environmental sciences program.
Extensive laboratory related knowledge, experience and/or certifications. Ability to perform
duties involving plant mechanical, electrical and piping process control equipment. Current
Minnesota Class D Water and Wastewater Operator certifications.
WORKING CONDITIONS
Fulltime position not to exceed an average of 40 hours per week. Regular office hours to
be established between 7:00 a.m. and 4:00 p.m. Monday — Friday. Generally office or
laboratory conditions with necessary access to water and wastewater plant facilities.
Grade 3 Position
CITY OF HUTCHINSON
ADDENDUM TO JOB DESCRIPTIONS 1995
TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT (ADA)
FOR POSITIONS: Building Custodian, General Maintenance Worker, Liquor Store
Clerk, Laboratory Technician, Building /Arena Attendant
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to reach with
hands and arms. The employee frequently is required to stand, walk and use hands to
finger, handle, feel or operate objects, tools or controls. The employee is occasionally
required to sit, climb or balance, stoop, kneel, crouch or crawl, and talk or hear, and smell.
The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or
move up to 100 pounds. Specific vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception, and the ability to adjust
focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee occasionally works near moving
mechanical parts. The employee occasionally works in high, precarious places and is
occasionally exposed to wet/or humid conditions, fumes or airborne particles, toxic or
caustic chemicals, and vibration.
The noise level in the work environment is usually moderate.FOR POSITIONS:
Administrative, Clerical.
The duties listed in job descriptions are intended only as illustrations of the various types of
work that may be performed. The omission of specific statements of duties does not exclude
them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Aquatic Center/Pool Project Update and Action Items
Department: Administration
LICENSE SECTION
Meeting Date: 10/13/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich/Others
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Back in May of this year, the City hired USAquatics for $69,500 to execute a Design Development Agreement for a
new outdoor pool and aquatic center. USAquatics has worked with the PRCE Board over the past 4-5 months to
come up with a proposed facility and has worked with the Board in defining the project with expected construction
costs and established time lines. USAquatics work also included an open house for the public to view and comment
on the proposed project that took place on August 13.
On Tuesday, staff will be giving a presentation on the proposed conceptual plan for the new Aquatic Center/Pool and
will be touching on results form the open house that took place on August 13. Staff will also go through the proposed
cost estimate for the project including funding sources. Staff will also be presenting the Council with a 5-year
preliminary financial forecast (operating pro forma) for the proposed pool/aquatic center. Staff will also touch on the
future time line of the project if the council decides to move forward with it.
The Design Development phase was phase 2 of 4 for this project. Staff will be asking the Council to consider moving
forward with phase 3 which is the putting together of construction documents for bidding purposes. The cost for that is
5.75% of the total construction costs which is estimated to be at $287,500. This amount has currently been included in
the 2016 preliminary capital budget.
I'm still waiting on a couple of items, so I'll have additional information on the conceptual plan, project costs, 5-year
budget, and the time line for the meeting on Tuesday. At the meeting on Tuesday, we'll be asking you to take action
on these two items:
1) Approve/Deny Accepting and Approving the Final Study Phase and Conceptual Design With Related Probably Cost
Estimate and Five-Year Operating Pro Forma
2) Approve/Deny Authorizing USAquatics to Proceed With Construction Documents
BOARD ACTION REQUESTED:
Fiscal Impact: $ 287,500.00 Funding Source: Facilities/Capital Projects
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PRC>PC)Sff-[D t1UTC:HlN-c3C:)N AREA AQUATIC; CENTER
F—Xt!5-FING 151DEWALIC
LAWN AR
TUBE IMT
TOE LOUNGE AP-r—A
LAZY RIVER
F'C)OL
MEG" TAfR
PLUNr—
AKEA
-tl
TUBE SLIDE
EXHS-FINC3 5IDEWALK.
E
G
1�z
A F--- A
F
LOC KE
SHAD
'P,Ur—TUFW
LAWN kFkC-A
STAFF
A glM
J,AW TIX
MAIN
MAIN
ENTRY
HUTCHINSC:)N, MN
OUTDOOR POOLJWATER PARK UPDATE
October 13, 2015
City Council Meeting
HISTORIC LOOK AT HOW WE
GOT TO THIS POINT
The Ciiv has been looking al enrmas updates and upgrades to the pool since at
least 2001 with minor repairs having been doneover the past 15 years to keep the
pool operational.
The City Council Commissioned a Pool Study/Assessment (Phase 1) in the Spring
of 2013
Several workshops and discussions took place on the pool in the summer and fall
of 2013 with no action being taken.
On May 12 of this year, the City Council once again addressed the pool issue.
On May 26 of this year, the City Council entered into an agreement with
USAquatics to do the design work (Phase 2) for a new pool/aquatic center
The design work took place during the months of June through September
through the city's PRCE Board.
A Open House on the design work and proposed project was held on August 13
Tonight the City Council is being asked to consider moving forward to Phase
3 of this project which would include putting together the construction
documents for the eventual bidding of the project.
o
WHAT WE LOOKED AT
Option HI - RepairlRenovale the Current Pool
Estimated Cost of $1.275 Million
Operation costs mould decrease, but no expected additional revenue
No impact on attendance/use
Option 02 — Repair/Renovate & Expansion
Estimated Cost of $2.9 million
Would double revenues and attendance
Would squire an annual city subsidv of $69,000 0.3%general r len-;..r,r,,.. .
Option H3— New Outdoor Pool/Aquatic Center
Estimated Cost of $445 million
Would triple attendance
Estimated to cash flow with a minor Yearly profit of about $6,200
Option H4 —Build a New Indoor PoollCommunity Center
Estimated Cost of $13.5 to $15.5 million
Would allow for vear-round use
Would require an annual city subsidv of $ 190,00014.'% general rae lm oa„va..re/
10/13/205
10/13/201'
TONIGHT'S MEETING
Review the proposed Conceptual Plan including renovations to the
bathhouse/locker rooms
Review Results from Open House on August 13
Review Proposed Cost Estimates and Funding Sources
Review Cost Changes from August/September to October
Review 5 -year Preliminary Financial Forecast for Proposed
Pool/Aquatic Center
Review Future Timeline
Approve/Deny moving forward with Phase 3 of the Project
2
CONCEPTUALPLAN
y..$+.a d } ? F A+'•."�4ac" �-1° 'Se.} �t+m i -fit , �.x�{��G7
-F
X -r
1e
RENOVATIONS TO
BAT HHOUSE/LOCKER ROOM
Fl
I
fEl w NJ�L i..'
Eeisltny •Olen
RNC9'VATIONVS TO
BATHHOUSE/LOCKER ROOM
I�
Ll
r d BaIM1 Xonea Plen
.,...� .... � ecM1ln• en r :ems
10/13/201.5
3
v
RENOVATIONSTO
BATHHOUSE/LOCKER ROOM
3-
r 0 Bath n
OPEN HOUSE - ZIP LINE
r
f
f! i
OPEN HOUSE — WATERSLIDES
10/13/2015
4
SEPTEMBER COST ESTIMATE
10/13/2015
5
C)C'�'`(�BE�t CC'fST EST''NiATE
�•
o••a�aa.me�r�rw I N`ARI 1, '�.
uhor M:n.:SY 1 iq®� f I .
bia..
I rw . .
hri.amwvw 1 llm0 1 1
.ebAe 1 e4w l 1
(nYy nrw:iA I 1 i ']m4
„r,�,
xu O...mwW 1 lUml I t eIw
4,i.WYiy0..:M4Y 1 UIeM I 0w { Iww
'•.•
^.
_.,e.. �.. m...�ma.aa :an 1 TSevJ 1 :1:3I '4Am
aw�Y. rv.mry,a:..:wwimi 1 9eAo 1 aro i :w
•
r
:yuv...w: �e ul:V 1-B+rPI 1 �ltt i Sem
Y.Iv�!r I svm] 1 iw I ':Am
w•��
1MlMhr i Ynlw 1 D�.W I rew
'aeFr4n./r.eMy 1 HRw
10/13/2015
5
10/13/2015
COST ESTIMATE CHANGES
6.,dgct
"Costs
September $4,942,172 $55,320. so $4,997,492
Oaober 54,990,390 $371,450 $16i,000 $5,522,840
October's budgeted cost estimate increased by $48,218 (1.0%) over
September's estimate with the overall project cost increasing by
$525,348 (10.5%)
WHY,rHE DIFFERENCE?
Construction costs have increased by 9.4% in the last month
$80,000 was added to replace the roof over the bathhouse/locker rooms
Caused us to shift our priorities to stay within the budget (moved certain
items to alternate bids and/or fundraising)
BUDGET CHANGES & MAJt}R rl°
FEATURES
Significant Protect Chanaesibudget Savintis
Went from 3 slides to 2 -- $205,000 (alt.)
Removed climbing wall -- $38,000 (alt.)
Removed certain splash area/lazy river features -- $95,000 (fund.)
Removed shade/cantilever structures -- $45,000 (fund.)
P/— m (hn( (he fi—ii being hud( r0 whore 11 (le., could he ndded a henelrr w n
7ua re d—
Mator Features
Renovated Lobby Bathhou%c Locker Room -- S687 900
Lary River with features -- $595,000
Lap Pool Area with Diving Boards & Zip Line -- $932,100
Splash Pool Area with features -- $545,500
2 Water Slides & Plunge Pool area -- $530,000
r„ne sa.n. rnw ,nw ,o r
no+wui r�nM + t+sn,000
,, rymn, ww w I I +,•ssryaw.
cnmmuniry,mpr �nrwwaw ruw sw.w. sw.wn
a.wwr,a+a+. UI +saw.
c•w+w r,nrae vmww++w nine, sw,we ,w.w.
I+1 mmn,wm,+,s+wcomm,niry �mwwrtwn+ww, pns.wn+y +snn,wn xucl
I,1 0 +au,rywn luneiy+o �Mw+i.. v+,v, ,w emrtwneninw r+exrynnw.
I,I n.,n,+c+n+nin,wr«,w...nm.o.u.+ws wa[+�aur.miw+s
rn+sup.„axorrrtomnnne++NN D+4w+r+wm C+Mwn)sz ofox
Ih
„[mwl+nae+n,mlMtlu, w+ +wn P +wwpm
ai cenrtw suner.wnw a+,Mu++e+w++ry xw+++ [w CaMnup.
5 -YEAR FiNNNCIAL FOITZECAST
G PROJECTED
PROJECT TIME LINE
Approval to Proceed with Construction Documents`
Tonight
FACILITIES
December
New Aquatic Center
$263,260
$249,241
$14,020
2015 Budget
Revenue
Expenses
Difference
Senior Center
$65,500
$74,795
-$9,295
Civic Center
$236,000
$324,826
-$88,826
Rec. Building & Pool
$111,000
$188,732
-$77,732
Event Center
$111,000
$234,707
-$123,707
G PROJECTED
PROJECT TIME LINE
Approval to Proceed with Construction Documents`
Tonight
Development of Construction Documents October—
December
Present Construction Documents to Council
January 26
Council Approve Documents and Call for Bids*
January 26
Advertisement for Bids go Out
January 28
Deadline for Bids
February 22
Council Approve Bids and Award Contract-
February 23
Start of Construction
March 7
Substantial Completion
May 5, 2017
Final Completion
May 19, 2017
Grand Opening
June 10, 2017
*Dims Citn is committing to additional financral contributions
10/13/2015
7
10/13/207.5
COUNCH, ACTION BEING c
REQUESTED TONIGHT
Approve/Deny Accepting and Approving the Final Study
Phase and Conceptual Design with related Probable Cost
Estimate and 5 -Year Operating Pro Forma
Approve/Deny Authorizing USAquatics to Proceed with
Construction Documents
cin
`^
City Council Approval Proceed with Design Development
completed
Z
:Ecom
Kick Off Meeting with Pool Committee
completed
p
cAquatic
Needs and Wants Analysis, Meeting Time TBD
completed
Facility Design, Meeting Time TBD
completed
Public Forum Presentation, TBD
completed
`0
m
Facility Elevations and Modeling, Meeting TBD
completed
X
0
2nd Public Forum Presentation, TBD
NA
c.
90% Complete Design Development Documents, Meeting TBD
completed
O
C ;
Testing Complete for Verification of existing site conditions
Sept. 15, 2015
100% Complete DD, Meeting TBD
completed
W
m
City Council Approval Proceed with Construction Documents
October 13, 2015
a
Complete testing/verification of existing conditions on site
October 27, 2015
°D
60% CD progress set, Meeting TBD
November 24, 2015
;~
90% Construction documents for review via electronic documents
December 30, 2015
100% Construction documents for review, MTG TBD
January 15, 2016
Present Construction Docs to City Council and Call for Bids
January 26, 2016
State Health Submittal
January 27, 2016
Advertisement for Bids
January 28, 2016
Construction Pre-bid meeting
February 15, 2016
Release of final addendum
February 17, 2016
Bid Date
February 22, 2016
in
D,
City Council Approval of bids and awards of contracts
February 23, 2016
Execution of contracts and bonds
March 1, 2016
Pre -construction meeting
March 3, 2016
Construction Start
March 7, 2016
Substantial Completion
May 5, 2017
State Health Inspection
May 12, 2017
Final Completion
May 19, 2017
Soft Opening
May 27, 2017
Grand Opening
June 10, 2017
In
Preliminary Budget Estimate
Date: 10/5/2015
Project: Hutchinson Aquatics
Bid Date: TBD
Revised Outdoor Layout
Description
Budget
Abs"
Fundraising
Demo
$
70,000
$
$
ST Site Work including soils corrections
$
120,000
$
-
$
ST -1 Landscaping Allowance
$
10,000
$
10,000
$
SP Aquatics
$
-
$
-
$
Lap pool 5,220 sgft @ $155 sgft
$
809,100
$
$
ADA ramp area 220 sgft @ $250 sgft
$
55,000
$
$
Splash Pool 3,300 sgft @ $150 sgft
$
495,000
$
$
Plunge Pool 1,100 sgft @$150 sgft
$
165,000
$
$
Lazy River 2,800 sgft @$210 sgft
$
588,000
$
$
SP -F Features
Pop Jets
$
2,200
$
$
Geysers
$
5,500
$
$
1 M & 3M Diving
$
40,000
$
$
Climbing Wall
$
-
$
38,000
$
-
Splash Area Feature Allowance
$
30,000
$
-
$
65,000
Tot Slide
$
15,000
$
$
Lazy River Feature Allowance
$
7,000
$
$
30,000
Zip Line
$
28,000
$
$
Play Feature Mech.
$
40,000
$
$
Enclosed Bodyslide w/ Tower
$
225,000
$
$
Open Flumeslide
$
95,000
$
$
InnerTube Waterslide
$
-
$
205,000
$
Slide Mechanical
$
45,000
$
-
$
A Building Remodel 3660 sgft @ $105 sgft
$
384,300
$
$
A-1 Mechanical Bldg 1,060 sgft @ $160
$
169,600
$
$
A-2 Building Canopy 900 sgft @ $60
$
54,000
$
$
A -3q Roofwork/ Repair Allowance
$
80,000
$
$
E Electrical
$
173,320
$
$
E-1 Night Lighting
$
3,500
$
45,000
$
E-3 Security and PA system
$
2,500
$
25,000
$
MP Mech & Plumb.
$
173,320
$
-
$
SF Site Flat work 17,000 sgft @ $6
$
102,000
$
$
S Sod/Seeding 8000 sgft @ $3
$
24,000
$
$
F Fencing 870 If , $40
$
34,800
$
$
_
Total construction contracts:
$
3,976,140
$
323,000
$
95,000
Owner Direct Costs
Budget Costs
Alts
Fundraising
Owner direct general conditions (2%)
$
79,523
$
-
$
-
State Health plan review (.5%)
$
19,881
$
$
Permits and inspections
$
25,000
$
$
Fixtures, Furniture & Equipment
$
60,000
$
$
-
Shade Structure (8)
$
-
$
$
32,000
Cantilever structures (3)
$
-
$
$
13,000
Contingency (4.5%)
$
178,926
$
$
-
Total Owner Direct Costs
$
363,330
$
-
$
45,000
Construction Cost Including Owner Direct Costs
$
4,339,470
$
323,000
$
140,000
USAquatics fee thru construction documents (7.5%)
$
325,460
$
24,225
$
10,500
USAquatics fee thru bidding and construction (2%)
$
86,789
$
6,460
$
2,800
Signature Aquatics Management fee (4.25%)
$
184,427
$
13,728
$
5,950
City Fee (1.25%)
$
54,243
$
4,038
$
1,750
Total Professional Fees
$
650,920
$
48,450
$
21,000
Total Project Costs $ 4,990,390 1 $ 371,450 $ 161,000
Total Project Costs w/ Alts. & Fundraising $ 5,522,840
I0-
Attachment # 15
Hutchinson, Minnesota
5 Year Financial Summary
September 27, 2015
EXPENSES
Year Zero
$
Year One
Year Two
Year Three
Year Four
$ 267,628
Year Five
OPERATIONAL EXPENSES
$
$
234,740
$ 244,381
$ 252,830
$
262,599
$
272,701
Utilities
$
$
28,400
$ 29,252
$ 30,130
$
31,033
$
31,964
Maintenance
$
$
15,500
$ 16,575
$ 17,652
$
18,732
$
19,814
Equipment and Supplies
$
$
25,500
$ 26,520
$ 27,581
$
28,684
$
29,831
Staff
$
$
153,840
$ 160,534
$ 166,967
$
173,650
$
180,592
General Office
$
$
8,500
$ 8,500
$ 7,500
$
7,500
$
7,500
Miscellaneous
$
$
3,000
$ 3,000
$ 3,000
$
3,000
$
3,000
PROGRAM EXPENSES
$
$
14,501
$ 15,824
$ 16,716
$
17,404
$
18,152
Community and Educational Programs
$
$
2,344
$ 2,695
$ 2,911
$
3,056
$
3,209
Fitness and Therapy
$
$
2,160
$ 2,484
$ 2,683
$
2,817
$
2,958
Learn to Swim
$
$
7,050
$ 7,256
$ 7,463
$
7,688
$
7,950
Camps and Clinics
$
$
-
$ -
$ -
$
-
$
Team Programs
$
$
2,947
$ 3,389
$ 3,660
$
3,843
$
4,035
Miscellaneous
$
$
-
$ -
$
$
$
DEBT SERVICE
PROPERTY TAXES
TOTAL EXPENSES $ - $ 249,241 $ 260,205 $ 269,546 $ 280,003 $ 290,853
REVENUE
FACILITY REVENUE
$
$
220,950
$ 230,210
$ 242,411
$ 254,726
$ 267,628
Camps and Clinics
$
$
5,000
$ 5,600
$ 6,184
$ 6,708
$ 7,239
Club and Training Rental
$
$
-
$ -
$ -
$
$
Events
$
$
7,500
$ 8,625
$ 9,315
$ 9,781
$ 10,270
Therapy, Rehab, Health
$
$
2,000
$ 2,100
$ 2,205
$ 2,315
$ 2,431
Sales
$
$
38,200
$ 40,510
$ 42,673
$ 44,806
$ 47,047
Memberships
$
$
164,250
$ 169,175
$ 177,634
$ 186,515
$ 195,841
Facility Sponsorships/Advertising/Contributions
$
$
2,000
$ 2,200
$ 2,400
$ 2,600
$ 2,800
School District or Park and Rec Usage Fees
$
$
-
$ -
$ -
$ -
$ -
Miscellaneous
$
$
2,000
$ 2,000
$ 2,000
$ 2,000
$ 2,000
PROGRAM REVENUE
$
$
42,310
$
45,787
$
48,131
$ 49,943
$
51,915
Community and Educational Programs
$
$
6,250
$
7,188
$
7,763
$ 8,151
$
8,558
Fitness and Therapy
$
$
5,760
$
6,624
$
7,154
$ 7,512
$
7,887
Learn to Swim
$
$
18,800
$
19,350
$
19,900
$ 20,500
$
21,200
Camps and Clinics
$
$
-
$
-
$
$ -
$
Club Team and Training Programs
$
$
7,500
$
8,625
$
9,315
$ 9,781
$
10,270
Program Sponsorships/Advertising/Contributions
$
$
2,000
$
2,000
$
2,000
$ 2,000
$
2,000
Miscellaneous
$
$
2,000
$
2,000
$
2,000
$ 2,000
$
2,000
TOTAL INCOME
$
$
263,260
$
275,997
$
290,542
$ 304,669
$
319,543
NET REVENUE (DEFICIT)
$
$
14,020
$
15,792
$
20,997
$ 24,666
$
28,690
1'0.
ATTACHMENT #8A
1of3
A B C D E I F I G H I J
1
Hutchinson, Minnesota
2
Financial Forecast Pre -Opening Year Through Year 5
3
4
5
6
September 27, 2015
7
8
Operational Expenses
9
Assumes 3% annual increase in utility and chemical costs
10
Category
%ofTot(YZ)
Year Zero
Year1
Year2
Year3
Year4
Year5
Comments
11
Utilities
NOTE: S & E is supplies and equipment
12
Lap Pool: 25 Meters X 25 Yards
Based on 282,000 Gallons
13
Electric
1.3%
3,200
3,296
3,395
3,497
3,602
Based on VFD Pumps
Water/Sewer
1.3%
3,000
3,090
3,183
3,278
3,377
Does not include initial pool fill -included in construction cost
general conditions -Assumes Regenerative Media filters
14
reducing back wash water needs by 90%.
15
Heat/Cool
2.1%
5,000
5,150
5,305
5,464
5,628
16
Chemicals
2.1%
5,000
5,150
5,305
5,464
5,628
17
UV Light
0.0%
1
0
0
0
0
N/A
18
19
Splash Pool
20
Electric
0.0%
0
0
0
0
21
Water
0.0%
0
0
0
0
22
Heat/Cool
0.0%
0
0
0
0
23
Chemicals
0.0%
0
0
0
0
241
UV Light
0.0%
0
0
0
0
25
Lazy River/Plunge Pool
Based on 140,000 Gallons
26
Electric
1.3%
3,200
3,296
3,395
3,497
3,602
Based on VFD Pumps
Water
1.3%
3,000
3,090
3,183
3,278
3,377
Does not include initial pool fill -included in construction cost
general conditions -Assumes Regenerative Media filters
27
reducing back was water needs by 90%.
28
Heat/Cool
1.3%
3,000
3,090
3,183
3,278
3,377
29
Chemicals
1.3%
3,000
3,090
3,183
3,278
3,377
30
UV Light
0.0%
0
0
0
0
31
Natatorium
N/A
32
Electric
0.0%
0
0
0
0
33
Water
0.0%
0
0
0
0
34
Heat/Cool
0.0%
0
0
0
0
35
0.0%
0
0
0
0
i6-
37
Fitness Center and Common Spaces
N/A
38
Electric
0.0%
0
0
0
0
39
Water
0.0%
0
0
0
0
40
Heat/Cool
0.0%
0
0
0
0
41
0.0%
0
0
0
0
42
0.0%
0
0
0
0
43
Utilities Subtotal
12.0%
1 01
28,4001
29,252
30,1301
31,033
31,964
44
1of3
ATTACHMENT #8A
2of3
A I B C D E F G H I J
6
September 27, 2015
7
s
Operational Expenses
9
Assumes 3% annual increase in utility and chemical costs
10
Category
% of Tot(Y2)
Year Zero
Year 1
Year 2
Year 3
Year 4
Years
Comments
45
Maintenance
Pool Maintenance
0.0%
Anticipate Maintenance costs increasing as equipment
46
breaks down and warranties expire
47
S&E Pool Mechanical
0.5%
1,000
1,100
1,200
1,300
1,400
48
Building Repairs & Maintenance
0.5%
1,000
1,100
1,200
1,300
1,400
49
Building Grounds & Maint
1.1%
2,500
2,575
2,652
2,732
2,814
Replacement and Maintenance Accrual
1.8%
4,000
4,500
5,000
5,500
6,000
Annual contribution to long term anticipated maintenance
50
Fund
and equipment replacement costs
51
Equipment Repairs
0.5%
1,000
1,100
1,200
1,300
1,400
52
Pool Refill -Water and chemicals
2.5%
6,000
6,200
6,400
6,600
6,800
53
54
Operations and Maintenance Subtotal
6.8%
0
15,500
16,575
17,652
18,732
19,814
55
56
Equipment & Supplies -Aquatic Center and Rec
Space
57
Office
0.4%
1,000
1,040
1,082
1,125
1,170
58
First Aid/Safety
0.4%
1,000
1,040
1,082
1,125
1,170
59
Uniforms
0.6%
1,500
1,560
1,622
1,687
1,755
General Supplies and Equipment,
9.4%
22,000
22,880
23,795
24,747
25,737
60
Concession Supplies
61
62
EQUIPMENT & SUPPLIES SUBTOTAL
10.9%
01
25,500
26,520
27,581
28,684
29,831
63
64
Staff Costs
65
Facility Manager
4.5%
10,500
10,920
11,357
11,811
12,284
66
Assistant Manager
3.0%
7,000
7,280
7,571
7,874
8,189
67
Fitness Director/Trainer
0
0
0
0
N/A
Pool Operator (CPO)
2.1%
5,000
5,200
5,408
5,624
5,849
Certified Pool Operator (CPO) would operate both pools
68
mechanically -Part time -Combined -Shared
69
Custodial Support
0.9%
2,000
2,080
2,163
2,250
2,340
Combine with CPO position -some additional parttime
70
Fitness Trainer
0.0%
0
0
0
0
N/A
71
Educational instructors
0.0%
Lifeguards
36.4%
85,500
88,920
92,477
96,176
100,023
95 days X 12 hours of operation X average of 7.5 guards on
duty X $10.00 per hour average -Includes Head Lifeguards,
can also act as front desk staff and other swing jobs
72
Access/Security
7.3%
17,100
17,784
18,495
19,235
20,005
95 days X15 hours of operation X 1.5 on duty X $8.00 per
73
hour average
74
Clerical/Office
0.0%
0
0
0
0
Payroll Expenses/benefits/taxes
9.7%
0
22,740
23,650
24,596
25,579
26,603
Includes Payroll taxes, workmen's comp: calculate 30% on
75
fulitime and 15% on part time staff
76
Travel, Staff Development
0.6%
1,500
1,500
1,500
1,500
1,500
77
Professional Dues
0.5%
500
1,100
1,200
1,300
1,400
78
Transportation Local
0.0%
79
Event Staff Costs
0.0%
2of3
ATTACHMENT #8A
3 of 3
A I B C D E F G H I 1
6
September 27, 2015
7
-
a
Operational Expenses
g
Assumes 3% annual increase in utility and chemical costs
10
Category
% of Tot(Y2)
Year Zero
Year i
Year 2
Year 3
Year 4
Years
Comments
80
Professional Services
0.9%
2,000
2,100
2,200
2,300
2,400
81
82
STAFF SUBTOTAL
65.7%
0
153,840
160,534
166,967
173,650
180,592
83
84
General Office Costs
85
Phone
0.2%
500
500
500
500
500
86
Technology
0.0%
87
Computer Support
0.0%
88
Trash Service
0.0%
89
Postage
0.0%
90
Fees-Registration/CC/On-Line
0.0%
0
0
0
0
0
Calculated at3%of membership revenue
Marketing and Promo Materials
0.8%
2,000
2,000
1,000
1,000
1,000
Will want to include some marketing money for promotion
of the new facility. Amount will drop as facility gains in
popularity and community learns about what the facility is
offering -Larger expense in year one for grand opening
91
92
Legal Fees
0.0%
May be included under the umbrella of the City
93
Insurance
2.5%
6,000
6,000
6,000
6,000
6,000
94
95
General Office Subtotal
3.5%
0
8,500
8,500
7,500
7,500
7,500
96
97
Miscellaneous
1.2%
3,000
3,000
3,000
3,000
3,000
98
99
TOTAL -EXPENSES
100.0%
0
234,740
244,381
252,8301
262,599
272,701
100
101
GROSS OPERATING EXPENSES
102
103
Annual Operating Expenses
$ 234,740
$ 244,381
$ 252,830
$ 262,599
$ 272,701
104
105
Property Taxes
106
107
Debt Service on Project Cost
108
109
TOTAL ANNUAL OPERATING COSTS
$ 234,740
$ 244,381
$ 252,830
$ 262,599
$ 272,701
3 of 3
Attachment #813
1of4
A B C D E I F I G H I J
1
Hutchinson, Minnesota
Financial Forecast Pre -Opening Year Through Year 5
September 27, 2015
Program Expenses Expenses not included in annual operating pool staff and expenses
2
3
4
5
6
7
s
9
Category
% of Tot(Y2)
Year Zero
Year 1
Year 2
Year 3
Year 4
Year 5
Comments
10
11
Community Educational Programming
Program Director
Instructors
Payroll Expenses/benefits/taxes
Travel, Staff Development
Marketing and Promo Materials
Postage
Fees-Registration/CC/On-Line
0.0%
13.6%
2.0%
0.0%
0.0%
0.0%
1.4%
1,875
281
188
0
2,156
323
216
0
2,329
349
233
0
2,445
367
245
0
2,567
385
257
Hourly -Instructor fees increase at rate equal to
increase in program gross revenue -Instructor
wages average 35% of gross program fees.
Assume part-time instructors
Calculated at 3% of registration fees
12
13
14
15
16
17
18
191
COMMUNITY EDUCATIONAL SUBTOTAL
17.0%
0
2,344
2,695
2,911
3,056
3,209
20
Fitness and Therapy Programs
Program Director
Instructors
Payroll Expenses/benefits/taxes
Travel, Staff Development
Marketing and Promo Materials
Postage
Fees-Registration/CC/On-Line
0.0%
12.6%
1.9%
0.0%
0.0%
0.0%
1.3%
1,728
259
173
0
1,987
298
199
0
2,146
322
215
0
2,253
338
225
0
2,366
355
237
Hourly Wages calculated as 30% of class fee
revenue
Assume part-time instructors
Calculated at 3% of registration fees
21
22
23
24
25
26
27
28
29
30
FITNESS AND THERAPY SUBTOTAL
15.7%
0
2,160
2,4841
2,683
2,817
2,958
31
Learn to Swim Program Costs
Learn to Swim Program Director
Learn to Swim Instructors
Payroll Expenses/benefits/taxes
Travel, Staff Development
Marketing and Promo Materials
Postage
Fees-Registration/CC/On-Line
0.0%
36.7%
5.5%
0.0%
0.0%
0.0%
3.7%
5,640
846
564
0
5,805
871
581
0
5,970
896
597
0
6,150
923
615
0
6,360
954
636
Hourly, $12/hr.-Year 0 is training
Assume part-time instructors
Calculated at 3% of registration fees
32
33
34
35
36
37
38
39
40
41
1of4
Attachment #86
2of4
A I B C D E F G H I J
5
September 27, 2015
Program Expenses Expenses not included in annual operating pool staff and expenses
6
7
8
9
Category
% of Tot(Y2)
Year Zero
Year 1
Year 2
Year 3
Year 4
Years
Comments
42
LEARN TO SWIM PROGRAM SUBTOTAL
45.9%
0
7,050
7,256
7,463
7,688
7,950
43
Camp and Clinic Programs
Camp Director
All Camp Staff
Payroll Expenses/benefits/taxes
Marketing and Promo Materials
Postage
Fees-Registration/CC/On-Line
Other Camp Expenses
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
44
45
46
47
48
49
50
51
52
53
54
55
CAMP and CLINIC SUBTOTAL
0.0%
0
0
0
0
0
0
56
Team Programs
Club Swim Team
Coaches Payroll
Coach Travel and Entertainment
Other Swim Team Expenses
Fees-Registration/CC/On-Line
Marketing and Promo Materials
Payroll Expenses/benefits/taxes
0.0%
0.0%
0.0%
15.3%
0.0%
0.0%
0.0%
0
0
0
0
0
0
2,415
0
0
0
0
2,608
0
0
0
0
2,739
0
0
0
0
2,876
0
0
57
58
59
60
61
62
63
64
65
66
USA Swimming Team Subtotal
15.3%
0
0
2,415
2,608
2,739
2,876
67
US Masters Swimming Team
Coaches Payroll
Coach Travel and Entertainment
Other Swim Team Expenses
Fees-Registration/CC/On-Line
Marketing and Promo Materials
Payroll Expenses/benefits/taxes
3.8%
0.0%
0.0%
0.3%
0.0%
0.6%
0
525
45
79
604
0
0
52
91
652
0
0
56
98
685
0
0
59
103
719
0
0
62
108
68
69
70
71
72
73
74
Masters Team Subtotal
4.7%
0
649
746
8061
846
888
75
Club Diving Team
76
77
78
79
80
2of4
Attachment #86
3of4
A I B C D E F G H I 1
5
September 27, 2015
Program Expenses Expenses not included in annual operating pool staff and expenses
6
7
8
9
Category
% of Tot(Y2)
Year Zero
Year 1
Year 2
Year 3
Year 4
Year 5
Comments
81
82
83
Diving Team Subtotal
0.0%
0
0
0
0
0
0
84
Club Water Polo Team
Coaches Payroll
Coach Travel and Entertainment
Other Swim Team Expenses
Fees-Registration/CC/On-Line
Marketing and Promo Materials
Payroll Expenses/benefits/taxes
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
85
86
87
88
89
90
91
92
Water Polo Team Subtotal
0.0%
0
0
01
0
0
0
93
Junior Swim League Team
Coaches Payroll
Coach Travel and Entertainment
Other Swim Team Expenses
Fees-Registration/CC/On-Line
Marketing and Promo Materials
Payroll Expenses/benefits/taxes
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0
0
0
0
01
0
0
0
0
0
0
0
0
01
Potential for Recreation team or entry level pre -
team program -nothing factored in at this point just
part of overall club team
Part time coaches
No benefits
94
95
96
97
98
99
1001
101
Junior Swim League Team Subtotal
0.0%
0
0
0
0
0
0
102
Summer Recreation Swim Team
Coaches Payroll
Coach Travel and Entertainment
Other Swim Team Expenses
Fees-Registration/CC/On-Line
Marketing and Promo Materials
Payroll Expenses/benefits/taxes
14.0%
0.0%
0.0%
0.7%
0.0%
2.1%
0
1,920
90
288
2,208
0
104
331
2,385
0
112
358
2,504
0
117
376
2,629
0
123
394
Potential for summer rec team as program grows -
nothing factored in at this point.
Part time coaches
No benefits
103
104
105
106
107
108
109
110
Summer Rec Team Subtotal
0
2,298
2,643
2,854
2,997
3,147
111
Club Synchronized Swim Team
Coaches Payroll
Coach Travel and Entertainment
Other Swim Team Expenses
Fees-Registration/CC/On-Line
0.0%
0.0%
0.0%
0.0%
112
113
114
115
116
3of4
Attachment #8B
4of4
A I B C D E F G H I J
5
September 27, 2015
Program Expenses Expenses not included in annual operating pool staff and expenses
6
7
8
9
Category
% of Tot(Y2)
Year Zero
Year 1
Year 2
Year 3
Year 4
Year 5
Comments
117
Marketing and Promo Materials
Payroll Expenses/benefits/taxes
0.0%
0.0%
No benefits
118
119
Synchro Team Subtotal
0.0%
0
0
0
0
0
0
120
Other Teams
Coaches Payroll
Coach Travel and Entertainment
Other Swim Team Expenses
Fees-Registration/CC/On-Line
Marketing and Promo Materials
Payroll Expenses/benefits/taxes
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
121
122
123
124
125
126
127
128
Other Teams Subtotal
0.0%
0
0
0
01
0
0
129
130
TEAMS SUBTOTAL
21.4%
0
2,947
3,389
3,660
3,843
4,035
131
Miscellaneous Expenses
132
133
134
135
136
MISCELLANEOUS EXPENSES SUBTOTAL
0
137
138
TOTAL -EXPENSES
100.0%
0
14,501
15,8241
17,404
18,152
4of4
Attachment #8C
1of3
A B C D E F G H I
1
Hutchinson, Minnesota
2
Financial Forecast Pre -Opening Year Through Year 5
3
4
5
September 27, 2015
H6
7
Facility Revenue
8
9
Category
% of Tot(Y2)
Year Zero
Year 1
Year 2
Year 3
Year 4
Years
Comments
10
Educational, Camp and Clinic Programs
11
Swim Camps
0%
Any outside groups renting space for programs -In house camps/clinics are
12
in program revenue
Kids summer camps/all sport activities
1%
2,000
2,100
2,300
2,500
2,700
Any outside groups renting space for programs -In house camps/clinks are
13
in program revenue
Camps/Clinics
0%
Rentals for swim, diving or aquatic camps and clinics run by outside groups
14
15
Use of Facility Linked to other sport camps
1%
1,000
1,200
1,400
1,600
1,800
Outside group camp rentals during year -not facility controlled camps
16
Scuba
0%
0
0
0
0
Recreational Programming
1%
2,000
2,300
2,484
2,608
2,739
Kayak, Canoe, fly fishing classes for example -Outsourced programming -
17
could bring in house as developed
18
19
CAMP, REC, THERAPY SUBTOTALS
2%
0
5,0001
5,600
6,184
6,708
7,239
20
21
Club and Training Use
22
Outside Club Team Rentals
0%
Facility Memberships linked to club
0%
0
0
0
23
membership
24
25
Diving Team -Club Team
0%
0
0
0
0
Masters Team- Includes Triathlon Team and
0%
26
Multi -sport training
27
High School Space Rental
0%
28
Team Training Rentals
0%
0
0
0
0
29
Miscellaneous
0%
30
31
CLUB AND TRAINING SUBTOTAL
0%
0
01
0
0
0
0
32
33
Events -including facility and function rentals
Outside organizations renting facility for
0%
0
0
0
34
events, meets, training, etc.
35
0%
36
Facility direct event revenue
0%
0
0
0
0
Birthday Parties and other parties
41A
7,500
8,625
9,315
9,781
10,270
Average Fee of $150 for party -anticipate 50/year initially -Covers wide range
37
of party functions
38
Classroom and function space rentals
0%
39
Meet/Event Sales commissions
0%
0
0
0
0
40
Food Concessions
0%
0
0
0
41
Hotel Room Rebates -Events, camps, etc.
0%
0
0
0
0
42
1of3
Attachment #8C
2of3
A B C D E F G H I J
7
Facility Revenue
8
9
Category
% of Tot(Y2)
Year Zero
Year 1
Year 2
Year 3
Year 4
Year 5
Comments
43
EVENTS REVENUE SUBTOTAL
4%
0
7,5001
8,6251
9,3151
9,781
10,270
44
45
46
Therapy, Rehab and Health Care Programming
Outsourced rental to health care provider/partner
Therapy time rental
1%
2,000
2,100
2,205
2,315
2,431
This represents rental of space by health care provider for services.
Approxiamtely 75-80% of therapy programs can be done in the 86 degree
47
shallow water.
48
Corporate health care programs
0%
49
50
THERAPY, REHAB, HEALTH SUBTOTAL
1%
0
2,0001
2,100
2,2051
2,315
2,431
51
52
Sales
All of these numbers represent net profits from these operations
Retail
1%
2,000
2,300
2,484
2,608
2,739
No pro -shop or retail operation included in the business model -this is some
53
consignment sales from the front desk.
54
Coffee Shop -Daily Food Ser.
16%
34,200
35,910
37,705
39,590
41,570
Vending
1%
2,000
2,300
2,484
2,608
2,739
Vending machines at facility -share of proceeds to facility revenue -focus on
55
healthy vending systems
56
57
SALES SUBTOTAL
18%
0
38,2001
40,510
42,673
44,806
47,047
58
59
Public Memberships/Daily Usage
60
Overall Facility Memberships
0%
0
0
0
61
Aquatic Center Specific Memberships
67%
150,000
154,500
162,225
170,336
178,853
600 Summer Memberships at $250.00
62
Daily Full Facility Drop in Fees
0%
0
0
63
Daily Drop in Pool only Use
6%
14,250
14,675
15,409
16,179
16,988
95 days at an average of 30/day @ $5.00/ Participant
64
Group Membership/Usage Pass Program
0%
0
0
0
0
Corporate or Health Care Membership or User
0%
0
0
0
0
65
Partnership
66
67
68
MEMBERSHIP/DAILY USAGE SUBTOTAL
73%
0
164,250
169,175
177,6341
186,515
195,841
Facility Specific fundraising, sponsorship and advertising Program
69
specific revenue shown in program revenue budget
70
Facility Sponsorships and Contributions
Includes cost relieving in-kind donations (VIK)
71
Sponsorships
0%
In support of Facility in general
72
Advertising
1%
2,000
2,200
2,400
2,600
2,800
In support of Facility in general
Fundraising
0%
Annual Fundraising in support of overall facility -Nothing included pending
73
capital campaign focus
Partnerships
0%
Opportunity for corporate health programs/program funding and other
74
partnerships
Grant Support
0%
Not including grants factored into Learn to Swim, team, or other
75
scholarship programs -these are additional grants
76
771
SPONSORSHIP/CONTRIBUTIONS SUBTOTAL
1%
0
2,000
2,200
2,400
2,600
2,800
78
79
SCHOOL DISTRICT or PARK & REC RENTAL FEES
0.16
0
0
0
0
0
0
No partnership or rental use included in this business model
80
81
School District Use Fees
0%
2of3
Attachment #8C
3of3
A I 8 C D E F G H I J
7
Facility Revenue
8
9
Category
% of Tot(Y2)
Year Zero
Year 1
Year 2
Year 3
Year 4
Year 5
Comments
Park and Recreation Department Usage Fees
0%
N84
85
Miscellaneous Income
86
Other
1%
2,000
2,000
2,000
2,000
2,000
87
88
MISCELLANEOUS INCOME
1%
0
2,0001
2,000
2,000
2,0001
2,000
89
90
91
IGRAND TOTAL -INCOME
100%
0
220,9501
230,210
242,4111
254,726
267,628
3of3
Attachment # 8D
1oft
A B C D E F G H I 1
1
Hutchinson, Minnesota
2
Financial Forecast Pre -Opening Year Through Year 5
3
4
5
September 27, 2015
6
7
Program Revenue
8
9
Category
% of Tot(Y2)
Year Zero
Year 1
Year 2
Year 3
Year 4
Year 5
Comments
10
11
Community Education Programming
12
Lifesaving/Water Safety Courses
9%
3,750
4,313
4,658
4,890
5,135
15 students/year @ $250/class (after licensing & certification fees)
First Aid/CPR/AED
6%
2,500
2,875
3,105
3,260
3,423
50 participants/year @ $50.00/class (after Licensing & Certification fees)
13
14
Scuba
0%
Outsourced and showing in facility revenue
15
Miscellaneous
0%
16
School district programming
0%
17
18
EDUCATIONAL PROGRAMMING SUBTOTAL
16%
0
6,2501
7,188
7,763
8,151
81558
19
20
Fitness and Therapy Programs
21
Aquatic Fitness
7%
2,880
3,312
3,577
3,756
3,944
This is aquatic fitness classes:
Calculation: Average of 8 participants/class averaging 2 classes per day for
22
2 week sessions @ $30/session
23
Dry -Land Fitness
0%
0
0
0
0
24
25
26
Personal Training
0%
0
0
0
0
27
28
Senior Programs
7%
21880
3,312
3,577
3,756
3,944
Significant opportunities with senior living centers
29
Therapy/Rehab
0%
30
31
FITNESS AND THERAPY SUBTOTAL
14%
0
5,760
6,624
7,154
7,512
7,887
32
Learn to Swim Program
Includes all group lessons, kids and adults, private and semi -private
lessons, personal training for triathlon or swimming, private stroke
33
lessons, etc.
Registration Fees
421%
18,800
19,350
19,900
20,500
21,200
Based on 6 two week 8 day sessions with 8- 30 minute classes/day with 5
participants/class at $70.00/partidipant for $16,800. Estimate private
34
lessons at $2000/Season.
Other Revenue (Grants, Sponsorships)
0%
Grant programs supporting community and disadvantaged learn to swim
programs, scholarships and partnerships with school district -Can be
35
corporate or privately funded.
36
37
38
LEARN TO SWIM PROGRAM SUBTOTAL
42%
0
18,800
19,350
19,900
20,500
21,200
39
Camp and Clinic Programs
40
41
Kids summer day camps/all sport activities
0%
0
0
0
42
Swim/Diving Camp
0%
0
0
0
0
0
1oft
Attachment # 8D
2of2
A I B C D E F G H I 1
7
Program Revenue
8
9
Category
% of Tot(Y2)
Year Zero
Year 1
Year 2
Year 3
Year 4
Year 5
Comments
43
Camps/Clinics
0%
0
0
0
0
0
44
0%
0
0
0
0
0
45
46
CAMP/CUNICPROGRAMS SUBTOTAL
0%
0
0
0
0
0
0
47
48
Club and Training Use
49
50
Club Swim Team
0%
0
0
0
51
Jr. Swim League Team
0%
0
0
0
0
0
52
Summer Rec Swim Team
15%
6,000
6,900
7,452
7,825
8,216
30 kids @$200/summer 6 week season
53
Club Diving Team
0%
54
High School Space Rental
0%
55
Water Polo Team
0%
56
Masters/Triathlete/Multi-sport
4%
1,500
1,725
1,863
1,956
2,054
10 members @ $50/month average 3 months/year
57
Synchronized Swimming
0%
58
Other Teams
0%
59
Miscellaneous
0%
60
611
CLUB AND TRAINING SUBTOTAL
19%
0
7,500
8,625
9,315
9,781
10,270
62
Includes cost relieving in-kind donations (VIK)
63
Program Specific Sponsorships and Contributions
Some fundraising facility specific and some program specific
64
Sponsorships
0%
In support of Specific Programs
65
Advertising
0%
In support of Specific Programs
66
Fundraising
0%
Annual Fundraising in support of specific programs
Partnerships
0%
Opportunity for corporate health programs/program funding and other
67
partnerships
68
Grant Support
4%
2,000
2,000
2,000
2,000
2,000
Scholarship Programs and other grant support for programs
69
70
SPONSORSHIP/CONTRIBUTIONS SUBTOTAL
4%
1 0
2,000
2,000
2,000
2,000
2,000
71
72
Miscellaneous income
73
Other
4516
2,000
2,000
2,000
2,000
2,000
74
75
MISCELLANEOUS INCOME
4%
0
2,000
2,000
2,000
2,000
2,000
76
77
78
GRAND TOTAL -INCOME
100%
0
42,3101
45,787
48,131
49,9431
51,915
2of2
Attachment #8E
1of2
A B C D I E I F I G H I
1
Hutchinson, Minnesota
Financial Forecast Pre -Opening Year Through Year 5
September 27, 2015
Net Program Revenue
2
3
4
5
6
7
8
Category
Year Zero
Year 1
Year 2
Year 3
Year 4
Years
% Margin
(yr 2)
Comments
9
PROGRAM EXPENSES
PROGRAM INCOME
0
0
14,501
42,310
15,824
45,787
16,716
48,131
17,404
49,943
18,152
51,915
10
11
12
13
NET PROGRAM REVENUE (DEFICIT)
0
27,810
29,962
31,415
32,539
33,763
65%
14
PROGRAM BREAKDOWN
15
16
17
Community Education Programming
Expenses
Revenue
Net Revenue (Deficit)
0
0
0
2,344
6,250
3,906
2,695
7,188
4,492
2,911
7,763
4,852
3,056
8,151
5,094
3,209
8,558
5,349
63%
18
19
20
21
22
Fitness and Therapy Programs
Expenses
Revenue
Net Revenue (Deficit)
0
0
0
2,160
5,760
3,600
2,484
6,624
4,140
2,683
7,154
4,471
2,817
7,512
4,695
2,958
7,887
4,929
63%
23
24
ZS
26
27
Learn to Swim Programs
Expenses
Revenue
Net Revenue (Deficit)
0
0
0
7,050
18,800
11,750
7,256
19,350
12,094
7,463
19,900
12,438
7,688
20,500
12,813
7,950
21,200
13,250
63%
28
29
30
31
32
Camp and Clinic Programs
Expenses
Revenue
Net Revenue (Deficit)
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
#DIV/0I
33
34
35
36
37
Junior Swim League Team
Expenses
Revenue
Net Revenue (Deficit)
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
#DIV/0I
38
39
40
41
Summer Rec Swim Team
Expenses
Revenue
0
0
2,298
6,000
2,643
6,900
2,854
7,452
2,997
7,825
3,147
8,216
629',1
42
43
1of2
Attachment #8E
2of2
A g C D E F G H I
7
g
Net Program Revenue
% Margin
Category Year Zero Lear 1 Year 2 Year 3 Year 4 Year 5 (yr 2) Comments
44
Net Revenue (Deficit)
0
3,702
4,257
4,598
4,828
5,069
45
46
Club Swim Team
Expenses
Revenue
Net Revenue (Deficit)
0
0
0
0
0
0
2,415
0
(2,415)
2,608
0
(2,608)
2,739
0
(2,739)
2,876
0
(2,876)
#DIV/O!
47
48
49
50
51
Water Polo Team
Expenses
Revenue
Net Revenue (Deficit)
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
#DIV/OI
52
53
54
55
56
57
Masters/Triathlete/Multi-sport Team
Expenses
Revenue
Net Revenue (Deficit)
0
0
0
649
1,500
851
746
1,725
979
806
1,863
1,057
846
1,956
1,110
888
2,054
1,166
5790
58
59
60
61
62
Synchronized Swimming Team
Expenses
Revenue
Net Revenue (Deficit)
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
#DIV/01
63
64
65
66
67
68
69
70
71
72
Sponsorship/Contributions
Expenses
Revenue
Net Revenue (Deficit)
0
0
0
0
2,000
2,000
0
2,000
2,000
0
2,000
2,000
0
2,000
2,000
0
2,000
1 2,000
100%
73
74
2of2
HUTCHINSON CITY COUNCIL Ca-'evi _—
Request for Board Action
Agenda Item: 430 Water Street - Hazardous Building
Department: Legal
LICENSE SECTION
Meeting slate: 10/13/2015
Application Complete NIA
Contact: L Rutledge/M. Sebora
Agenda Item Type.-
ype:Presenter:
Presenter:L. RutledgelM. Sebora
Reviewed by Staff
Public Hearing
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff is requesting that the City Council initiate an action for abating the hazardous building at 430 Water Street
NW. The condition of the buildings on the premises is unsafe due to little or no maintenance over the years. The City
has posted the dwelling as uninhabitable at least since the summer of 2013. The City has corresponded with the
record owner of the property, Beverly Scheurer of Madison Lake, over the years about the condition of the property.
This past August, the City had law enforcement serve her with a letter once again notifying her of the dilapidated
condition of the buildings on the premises and informing her of the City's desire to obtain a court order to have the
premises razed.
Minnesota Statutes Section 463.15 through 463.251 details the process for hazardous/nuisance building removal.
Most of the statute talks about a court centered process for the removal but there is a provision for voluntary removal
of the nuisance. However, since Ms. Scheurer has not responded to the letter served upon her in August, it is the
assumption of City staff that she does not wish to voluntarily comply with the city's request. Please find attached to
this board action form a synopsis of the court process to be followed.
Attached please find a Resolution, information from the City's building officials and the order for the City Council's
consideration. It is a staff recommendation that you approve the Resolution and accompanying order.
The City's building officials will be on hand at the meeting to address any additional questions you have about this
property,
BOARD ACTION REQUESTED:
Approve Resolution No. 14471 - A Resolution Ordering the Abatement of hazardous Property Conditions at 430
Water Street NW in the City of Hutchinson and proposed Order for Abatement
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: 5 0.00 Funding Source:
Process for Hazardous/Nuisance Building Removal
1. City Council Order. Based on the information obtained by the building official, the City
Council issues an Order directing the owner to remove the hazardous structures on the premises.
2. Service of the Order. Once the order has been approved by the City Council, the order is
served on the owner and anyone else with an interest in the property in the same manner as a
civil court action. Within 20 days, anyone served with the notice can serve an Answer on the
City specifying any facts in dispute.
3. Default Judgment. If no answer to the order is served on the City and the owner does not
comply with the time frame in the order, the City must file the order with the District Court and
ask the district court for enforcement of the order as a default judgment. The court would hear
the presentation of evidence and affirm or modify the order and enter a judgment.
4. Contested Case. If the owner does serve an answer upon the City and file it with the District
Court, and the case is treated like any other civil case, the Rules of Civil Procedure are followed,
which may result in actually having a trial of the case. If the City's order is upheld following the
trial, the court would enter a judgment and set a time in which the building must be destroyed.
5. Enforcement of the Judgment. If the judgment of the District Court is not complied within
the time prescribed in the judge's order, the City is to perform the work and assess the costs back
against the property as a special assessment. Salvageable items from the destruction of the
building can be sold at auction to the public and this amount can be deducted from the City's
costs. Costs not recovered through the sale of salvageable items are again, likewise assessed
against the property.
b. Fiscal impact. As mentioned above, all costs associated with the removal of the buildings on
the property after the Council issues its order are recoverable through an assessment.
Resolution No. 14471
A RESOLUTION ORDERING THE ABATEMENT OF HAZARDOUS PROPERTY
CONDITIONS AT 430 WATER STREET NORTHWEST IN THE CITY OF HUTCHINSON
WHEREAS, the property located at 430 Water Street North West, Hutchinson
Minnesota, 55354 is legally described as:
Lot 12 except South one-half of the South one-half Block 10, Townsite of Hutchinson,
North Half, McLeod County ("Property"); and,
WHEREAS, Beverly E. Scheurer is the record owner of the property ("Owner"); and,
WHEREAS, Minnesota Statutes, Section 463.15 Subdivision 3 defines a "hazardous
building" as "any building..., which because of inadequate maintenance, dilapidation, physical
damage, unsanitary condition, or abandonment, constitutes a fire hazard or a hazard to public
safety or health;" and,
WHEREAS, on November 22, 2013, the City's Building Official conducted an inspection
of the Property and found the Property to contain junk, rubbish and debris creating a fire hazard,
a leaking wooden roof that is structurally unsound and covered with mold, a cracked and shifted
foundation with missing concrete blocks, failing roof support beams and an improperly
ventilated furnace; said report and photographs of the dwelling on the Property are attached
hereto as "Exhibit A" and,
WHEREAS, since June 7, 2013, the structure on the property has been "red tagged" as
uninhabitable; and,
WHEREAS, water and wastewater services have not been utilized on the premises since
July of 2011 and were disconnected in January 2014; and,
WHEREAS, because of these safety hazards it is the recommendation of the Building
Official that the structure on the property be razed; and,
WHEREAS, the City on August 25, 2015, has, through law enforcement, served upon
the Owner a letter directing the Owner to remove all structures from the property citing the
nuisance condition of the property; and,
WHEREAS, the Owner has not taken steps to abate the nuisance on the property, the
Owner has not obtained any construction permits from the City, nor has the Owner responded to
the August 19, 2015, letter; and,
WHEREAS, recent inspections to the property show the condition of the property
remains unchanged since the November 22, 2013, inspection; and,
WHEREAS, Minnesota Statutes 463.161 et seq., authorizes a city to remove hazardous
property conditions, and to raze nuisance properties and to assess the costs of nuisance
abatement against the real estate if the owner of record fails to abate the hazardous conditions
within a reasonable time and the District Court enters a judgement sustaining the City's order,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Because the City Building Official's November 22, 2013, inspection found the
structures on the premises to be hazardous according to Minnesota Statute 463.15.
2. Based on that inspection, the recommendation of the Building Official is that the
structure on the premises be razed.
3. An Abatement Order substantially similar to that attached as "Exhibit B" shall be
served as required by Minnesota Statutes 463.17 in order to effectuate this resolution.
4. The City Attorney is authorized to take all necessary legal steps to secure compliance
with the Order and to obtain authority to remove and abate the hazardous conditions
on the Property by court order or consent and assess the costs thereof against the
Property pursuant to Minnesota Statutes, Sections 463.21 and 463.22.
5. Adopted by the City Council this 13th day of October, 2015.
Gary T. Forcier
Mayor
ATTEST:
Matthew Jaunich
City Administrator
C
November 25, 2013
RE: 430 WATER STREET, NW, HUTCHINSON, MN 55350
To Whom It May Concern:
Hutchinson City Center
III Hassan Street SE
Hutchinson, MN 55350-2522
320-587-5151fFax 320-234-4240
0n Friday, November 27-, 2013 1 view the ahove mentioned property with the homeowner and Dan
Jachum the Hutchinson Planning Director_ My findings are as follows:
Exterior:
1. North of the house there is a large pile of junk, brush and debris, creating excellent rodent harboring
and a fire hazard.
2. The north section of the structure is concrete block in very poor condition with a wooden roof that
has been leaking for years and is structurely unsound and completely covered with mold. The inside is
full of junk and a definite Fire hazard. The entire section should be rated.
3. The lean between the house and the concrete block is structurely inadequate and needs to be
removed.
4. The east lean to roofs support beam and post are structurely failing and in very poor condition.
5. The entire foundation has no insulation. On the west side the concrete block has cracked and shifted
enough that one can see inside the garage from the exterior allowing rodents and moisture to enter the
building. Also there is block missing or a window on the west side, open to the garage.
G. The exterior of the entire structure is a combination of used vinyl siding and aluminum fascia and
soffit. There are numerous spats vvhere the siding and trim are installed incorrectly allowing water to
enter behind the siding and causing serious rotting and mold. There does not appear to he any weather
barrier behind the siding. All the siding should be removed and checked for mold and structural decay.
Pl OPA. 06 144 -. L Irci •.aper
Interior:
7. The Furnace is located in a closet on the west wall below the stair landing. The furnace vent is not
installed properly with no drip tee which allows ail the condensation to run down inside the exhaust
vent back into the 'furnace. This is causing the heat exchanger to rust and track, which needs to be
corrected by a licensed and bonded mechanical contractor. They should also check the water heater
vent. i asked the homeowner numerous times who his mechanical contractor was, but he would not
answer.
8. The stair guardrail is falling off and needs to be corrected and installed to withstand 250 pounds of
force in any direction. Also, the handrails are the wrong height and need to be returned to the wall on
hath ends.
9. Both bathroom floors are in terrible condition. They need to be replaced as not to allow urine and
moisture into the sub floor.
J.O. The electrical must be verified by a licensed electrician and certified compliant.
This is a partial list of the. inadequacies of this property. All the above mentioned violations must be
addressed by: (1) A licensed residential contractor. (Z) A licensed plumber. (3) A licensed electrician -
(4) A licensed mechanical contractor. [5] Have indoor air tested For mold and other toxins.
Mina Statute 463.15 would classify this building as a hazardous building in its current condition. It
seems very clear to me that this is an ongoing issue, and my recommendation would be to raze this
building.
Sincerely,
Kevir: Piepenburg
Meeker County Building Official
License 41574
I
August 19, 2015
Ms. Beverly E. Scheurer
4436 Washington Blvd.
Madison Lake, MN 56063
Hutchinson City Center
I11 Hassan Street SE
Hutchinson, MN 55350-2522
Phone 324-587-5151, Fax 320-234-4240
RE: ORDER FOR THE REMOVAL OF ALL STRUCTURES ON THE PREMISES OF 430 WATER ST. NW,
HUTCHINSON, MN 55350. LEGAL DESCRIPTION: LOT 12 EXCEPT SOUTH ONE-HALF SOUTH ONE-
HALF BLOCK 10, HUTCHINSON NORTH HALF.
Dear Ms. Scheurer,
This letter is being sent to you pursuant to MN Statutes 463.15 through 463.26 "HAZARDOUS OR
SUBSTANDARD BUILDINGS" as prescribed by MN Rule 1300.0180 "UNSAFE BUILDINGS OR
STRUCTURES".
Please '+`and the enclosed letters of inspection from Building Official Lenny Rutledge dated October 10,
2011 and November 21, 2011 and from Building Official Kevin Piepenburg. Please also find the enclosed
photocopies of the site postings dated June 7, 2013 and November 19, 2413 indicating clearly that this
property is not permitted to be occupied due to the unsafe conditions itemized in the aforementioned
letters_ It is for the reasons itemized in the enclosed letters and the owner's failure to act expediently to
bring this property into a safe and habitable condition that the City of Hutchinson hereby orders the
removal of the structures located at 430 Water St_ NW in the City of Hutchinson, MN 55350. If an
answer is not served, within 20 days of the date of service of this letter, per MN Statute 463.18, the City
of Hutchinson will move the court for the enforcement of this order.
If you do not wish to contest this order and the removal of this property, please submit written consent
of such to the City of Hutchinson per MN Statute 463.151. Thank you in advance for your prompt
attention to this matter.
Sincerely,
Lenny Rutledge
Building Official
City of Hutchinson
kd
Cc: Marc Sebora, City Attorney
Matt Jaunich, City Administrator
Dan Jochum, City Planner
Enc.
I 249
247
222
231 � 221
5TH AVE NW
-------- 144 124 462 1
192
2za 134 L4
--- 4T 2
472 4
465 462 462 4
464
452 452 5
[' 1. L
4554
442 Q
430 424 3
70 177
195
225
183 1
257 l 151
.l 1
261 { -- - - ---- — - -
HIGHWAY 7 W
--------- --- --- -�
-- ---- -- --- 2a4 198 184 174 164 154
244 234 224
256 z U)
J
261 305 237 227 U5 322 197 187 177 167 157
j
211
185 f 165 1 145 1135
NOTICE
UO NOT OCCUPY
VMIDE It 5++"1+014 OF 71fE
MVNICiPAL CODE OF THE MY of
HVTCIWN,SON NINNE."T&
0 IS IINLAM U4 Ion AHV PERSON
TO I,C•i'VPY 04 HCSIpC AT lWi ,
'ILElaISE.
wwr ux�urrwu•:aa I'I.xyPM Hk*PlaVIM G.
OF 4LTFf[di5 INI5 agcjk fu SI UJECT
AKNEST AND vr,otHfcttnoN.
EIATE P41;YE0
Ah
yam"►. } ^� _ � �.
•L .
.�_ k .t
� r
ti as
_ ,..
IF
■ IN`
IW
w"
r
� 1
Y iF � r• � 4
� e
w a
w �
1
1 .1
lk
4r
40L
ft r
Ar -8
I jr
4., #S
'All,"4t
q % ; 4PM
-5
it
AO
i
oil
F
1
Ir
4PI Ar V,
x ►,
4 4i
oil
F
1
Ir
4PI Ar V,
x ►,
4 4i
12 PM 03:30
i
14
�
4
i
14
EXHIBIT B
ABATEMENT ORDER
State of Minnesota
County of Mc Leod
In the Matter of the Hazardous Building
located at 430 Water St, NW,, Hutchinson,
Minnesota 55350
To: All owners and lienholders of record
District Court
First Judicial District
Case Type: Other Civil
Case #:
ORDER FOR ABATEMENT OF A
HAZARDOUS BUILDING
The City Council of the City of Hutchinson orders that within 30 days of service of this Order,
you abate hazardous conditions which exist on the Property located at: 434 Water St. NW,
Hutchinson, Minnesota 55350, which Property is legally described as:
Lot 12 except the South one-half of the South one-half Block 14, Townsite of Hutchinson
North -Half, McLeod County, Minnesota
The City of Hutchinson, pursuant to Minnesota Statute, Sections 463.15 to 463.251, and based
on the authorization of City Council Resolution Number 14471, adopted on October 13, 2015, a
copy of which is attached hereto and incorporated by reference herein, finds that the dwelling
located at the Property because of numerous structural defects constitutes a hazardous building
within the meaning of Minnesota Statute, Section 463.15, subdivision 3.
Pursuant to Minnesota Statutes, Section 463.16 you are hereby ORDERED to abate the
hazardous Property conditions within 20 days of the date of service of this Order by razing and
removing the dwelling on the Property. You must apply for and obtain the appropriate permit(s)
for the work you intend to perform from the appropriate city offices before abating the hazardous
conditions. This Order is not a permit.
You are further advised that unless such corrective action is taken or an answer is served on the
City and filed with the McLeod County District Court Administrator within 20 days of the date
of service of this order upon you, a motion for summary enforcement of this order will be made
to the McLeod County District Court.
You are further advised that you have 20 days to remove any personal property or fixtures from
the Property that wi I1 unreasonably interfere with the razing and removal of the hazardous
building on the property. if you fail to remove any personal property or fixtures within this time
period, the City may sell the same at public auction or destroy the same
You are further advised that if you do not comply with this Order and the City is compelled to
take any corrective action, all necessary costs incurred by the City in taking the corrective action
will be assessed against the Property pursuant to Minnesota Statutes, Section 463.21. In
connection thereto, the City intends to recover all its expenses incurred in carrying out this order,
including specifically, but not exclusively, tiling fees, service fees, publication fees, attorney's
fees, appraiser's fees, witness fees, including expert witness fees and traveling expenses incurred
by the City from the time this order was originally made pursuant to Minnesota Statute Section
463.22
Dated: . 2015 By:
Marc A Sebora (0251239)
Hutchinson City Attorney
I 11 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Project Award for WWTF Forcemain Bypass Improvements Project (L13/P15-13)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/13/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City received bids (see attached Bid Tabulation) for the Wastewater Treatment Facility Forcemain Bypass
Improvements project letting on Tuesday, October 6th. The apparent low bidder is Gridor Construction Inc. of
Buffalo, Minnesota, with a bid of $196,200.00 (approximately 6.5% lower than the final Engineer's Estimate of
$210,000). Please note that the City's Resource Allocation Committee recently reviewed this bid and agrees that it
appears to be acceptable. Thus, City staff recommends that this project be awarded to Gridor Construction Inc. per
the attached Resolution.
BOARD ACTION REQUESTED:
Approval of Resolution Accepting Bid & Awarding Contract
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 196,200.00
Total City Cost: $ 196,200.00 Funding Source: Wastewater Funds
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14472
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 13/PROJECT NO. 15-13
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material forthe improvement of:
Installation of bypasses on both of the 18" forcemains for the Main Lift Station and the 20"
forcemain from the HATS Lift Station. The bypasses will be connected to the piping going into
the Equalization Basin. This project will also install a 14" mag meter on the 20" forcemain from
HATS to provide full redundancy from both lift stations, and
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
Gridor Construction Inc of Buffalo MN
Land Pride Construction of Paynesville MN
Geislinger & Sons, of Watkins MN
R & R Excavating Inc of Hutchinson MN
Amount Bid
$196,200.00
$227,000.00
$249,500.00
$298,255.00
and whereas, it appears that Gridor Construction Inc of Buffalo MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Gridor Construction Inc of Buffalo MN in the amount of $196,200.00 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 13th day of October 2015.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. 13/PROJECT NO. 15-13
WWTF Forcemain Bypass
BID OPENING: 10/06/2015 AT 10:30 AM ENGINEER'S ESTIMATE $210,000.00 COMPLETION DATE: 12/04/2015
Gridor
Land Pride Construction
Geislinger & Sons
R & R Excavating Inc
Estimateing Dept
Troy Soine
Jeff Geislinger
Brent Reiner
3990 27th St SE
50480 368th St
P O Box 437
1149 Hwy 22 South
F-
ENGINEER'S ESTIMATE
Buffalo MN 55313
Paynesville MN 56362
511 Central Ave S
Hutchinson MN 55350
0
U
H
H
estimateing@gridor.com
land prideconstruction@gm
Watkins MN 55389
michelle@rrexcavating.net
a ITEM
DESCRIPTION
?
a
763-559-3734
ail.com
jeff@geislingerandsons.co
320-587-5918
W
t=
N
fax 763-559-3736
320-894-2579
m
fax 320-587-1044
0
BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE BID TOTAL
$210,000.00
$196,200.00
$227,000.00
$249,500.00
$298,255.00
E1
WWTF Forcmain Bypass --T
LS
1.0
$210,000.00
$210,000.00
$196,200.00
$196,200.00
$227,000.00
$227,000.00
$249,500.00
$249,500.00
$298,255.00
$298,255.00
OTAL LETTING NO. 13PROJECT NO. 15-13
1 $210,000.001
P96 200.00F
$227,000,00F
$249,500.00
$298,255.00
Pagel of 1
Weed Notices
Monthly Report
September 2015
Monthly Summary of Weeds/Tall Grass Noncompliance
A summary of weed notices sent to properties not in compliance with Chapter § 92.35 Weed
Ordinance, of the Hutchinson City Code of Ordinances can be found below. Seven (7) business
days were given to those receiving notice to remove weeds/tall grass on their property.
Number of properties that received a removal notice
10
Number of properties cleared by City order
3
Number of properties pending compliance at month's end
0
Properties that were ordered to be cleared by the City
House
Street
Quadrant
Property Owner
City PID
James Family Properties
7707 T Street
990
Echo Dr
SE
Little Rock, AR 72227
06-116-29-13-0590
Debrah Stammer
667 Juul Rd SW
667
Juul Rd
SW
Hutchinson, MN 55350
01-116-30-08-0940
Eric & Lora Goodwin
74 Creek Meadow Ln
1085
Randall Rd
SE
Rochester, NY 14626-3007
07-116-29-03-0460
Julie Otto
564 Lynn Rd SW
564
Lynn Rd
SW
Hutchinson, MN 55350
01-116-30-09-0020
Darell Lange
567 Lynn Rd SW
567
Lynn Rd
SW
Hutchinson, MN 55350
06-116-29-12-0400
Hutchinson Land Holdings
2455 12th St E
465
Ottawa Ave
SE
St. Cloud, MN 56304
07-116-29-16-0050
Hutchinson Land Holdings
2455 12th St E
390
Ottawa Ave
SE
St. Cloud, MN 56304
07-116-29-09-0190
Kris Betker
37 Monroe St SE
340
Ottawa Ave
SE
Hutchinson, MN 55350
07-116-29-09-0150
Hutchinson Land Holdings
2455 12th St E
335
Ottawa Ave
SE
St. Cloud, MN 56304
07-116-29-09-0050
Hutchinson Land Holdings
2455 12th St E
1445
Calgary Ln
SE
St. Cloud, MN 56304
07-116-29-15-0060
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 10/01/15
Re: Liquor Hutch Sales January — Sept 2015
Year to Date Customer Count:
2014
2015
Change
Year to Date Sales:
$4,060,097
$4,232,251
4.2% increase
Liquor
$ 1,336,481
$ 1,395,405
4.4016 increase
Beer
$ 2,044,819
$ 2,141,807
4.8016 increase
Wine
$ 597,490
$ 611,080
2.3016 increase
Year to Date Gross Profit Dollars:
$1,036,035
$1,051,262
1.5% increase
Year to Date Customer Count:
167,361
172,610
3.2% increase
Average Sale per Customer:
$24.26
$24.52
$ 0.26 increase
Gross Profit Percentage:
25.6%
24.9%
0.7% decrease
Store Activity Highlights (July - September):
• 4th of July Holiday Sales up 4%
• 25% Off Wine Sale held July 22nd — Aug 1st Sales up 1.8%
• 2016 Budget process includes research done and quotes received for a video surveillance update
• New Logo Development done, outside store signage updated and merchandise purchased to sell in
store including T shirts, sweatshirts, glassware and bar supplies
• New Website Development begun including the purchase of new software to allow up to date
inventory access on our website
• Labor Day Holiday Sales up 1%
• 4th Quarter/Holiday Season buys researched and done; Holiday merchandising begun
• Liquor Hutch Special Event held on Sept 24th —Jefferson's Bourbon Seminar and Tasting — 22 attendees
with sales of 19 bottles ($702)
• 2015 Capital Improvement project done - Import/Specialty Beer Cooler refrigeration system replaced
(after 22 years of service)
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.