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cp08-11-2015CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA Hutchinson City Center I I I Hassan Street SE Hutchinson. MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, August 11, 2015 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, August 11, 2015, in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose - 0 Review Chapter 112 of the Hutchinson City Code —Liquor Regulations Matthew ] or DATED: July 30, 2015 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 11, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Seventh Day Adventist 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS is is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of July 28, 2015 (b) Workshop of July 28, 2015 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Five Star Financial Event on August 31, 2015 (b) Consideration for Approval of Wendling Insurance Open House Event on September 15, 2015 (c) Consideration for Approval of McLeod For Tomorrow 5K Run Event on September 19, 2015 (d) Consideration for Approval of Resolution No. 14449 — A Resolution Establishing Location for Traffic Control Devices (e) Consideration for Approval of an Interconnection and Purchase Power Agreement with Hutchinson Utilities Commission (f) Consideration for Approval of a Peddler's License to Protection 1 LLC (g) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Center for the Arts for an Event on October 3, 2015 CITY COUNCIL AGENDA AUGUST 11, 2015 (h) Consideration for Approval of the Purchase of Annual Bag Film Order for Creekside (i) Claims, Appropriations and Contract Payments — Register A PUBLIC HEARINGS (6:00 P.M.) — NONE (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS 8. APPROVE/DENY AUTHORIZING STAFF TO ENTER INTO CONTRACT NEGOTIATIONS FOR REFUSE HAULING NEW BUSINESS 9. APPROVE/DENY RESOLUTION NO. 14447 — RESOLUTION FOR THE SALE OF THE 2015 G.O. IMPROVEMENT BONDS 10. APPROVE/DENY RESOLUTION NO. 14448 — RESOLUTION DECLARING INTENT ON BONDING REIMBURSEMENT 11. APPROVE/DENY REPLACING THE BURICH ARENA EAST RINK FLOORING THROUGH THE NATIONAL JOINT POWERS ALLIANCE GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 12. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from June 22, 2015 MISCELLANEOUS 13. STAFF UPDATES 14. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JULY 28, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad Czmowski, Bill Arndt and John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted the following item needs to be added to the agenda for consideration: Purchase of ice resurfacer under Item 11.5. Motion by Lofdahl, second by Christensen, to approve the agenda with the additional item included. Motion carried unanimously. 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Arndt commented on the Orange Spectacular that was held this past weekend in the City. This is a huge event that brings many benefits to the City. PUBLIC COMMENTS (]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Joint City Council/EDA Meeting of July 8, 2015 (b) Regular Meeting of July 14, 2015 (c) Workshop of July 14, 2015 Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration of Resolution No. 14442 — Resolution Approving Variance to Reduce the Northern Side -Yard Setback to 38 Inches for an Accessory Structure on the Property Located at 107 Mark Drive NE With Favorable Planning Commission Recommendation (b) Consideration of Resolution No. 14444 - Resolution Calling for Public Hearing on the Proposed CITY COUNCIL MINUTES JULY 28, 2015 Adoption of Modifications for Development District 4 and the Tax Increment Financing Plans for Districts 5, 6, 7, 8, 11, 4-13 and 4-14 (c) Consideration of Resolution No. 14445 - Resolution Establishing Location for Traffic Control Devices (Handicap Parking on 2nd Avenue SW — South Side) (d) Consideration of Resolution No. 14446 — Resolution to Dispose of Surplus Police Department Property (Firearms) (e) Consideration for Approval of Summary Ordinance for Amendments to Chapters 90 & 92 of Hutchinson City Code (f) Consideration for Approval of Change Order No. 1 — Letting No. 10, Project No. 15-10 (g) Consideration for Approval of Payment to Hutchinson Utilities Commission for Utilization of Automatic Metering Infrastructure (h) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic Church on September 12 & 13, 2015 (i) Consideration for Approval of Issuing Temporary Consumption and Display Permit to Crow River Center for the Arts on September 8, 2015, and October 13, 2015 (j) Consideration for Approval of Issuing Caterer's Permit to J&N Schlagel Enterprises, Inc., on August 1, 2015, at Hutchinson Event Center (k) Claims, Appropriations and Contract Payments — Register A Motion by Lofdahl, second by Czmowski, to approve Consent Agenda I. Motion carried unanimously. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Lofdahl, second by Arndt, with Czmowski abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) — NONE purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. Includes like monthly or annual reports and communications from other entities.) 9. COALITION OF GREATER MINNESOTA CITIES ANNUAL UPDATE Bradley Peterson, Coalition of Greater Minnesota Cities, presented before the Council. Mr. Peterson provided an overview of the 2015 legislative session and effects on cities. Some of the most significant items to note are that no funding increases for LGA due to legislature's failure to pass a tax bill, $1.8 million for a new employer -driven job training program, $5.3 million for workforce housing, $10.8 million for the broadband infrastructure grantprogram, $12.5 million for small -city streets, $4.3 million for the Greater Minnesota BDPI program and passed a law requiring state to perform a cost impact 2 CITY COUNCIL MINUTES JULY 28, 2015 analysis of all new and proposed water quality regulations. Mr. Peterson detailed how the CGMC worked to press for an LGA increase. Mr. Peterson also reviewed aspects of transportation projects that were not successful. 10. WAYFINDING SIGNAGE PLAN PRESENTATION Dan Jochum, Planning Director, presented before the Council. Mr. Jochum noted that being presented to the Council is a draft of the Wayfinding Signage Plan which is a project implementation item from the Imagine Hutchinson Downtown Plan. Bryan Harjes, Hoisington Koegler Group, presented before the Council. Hoisington Koegler conducted the study and put together the proposed plan. Because of Hutchinson's role as a regional center and the amount of visitors that come, it was decided the City could do a better job of communicating where various assets are located within the downtown area and along the river corridor. The Plan presents a series of monument signs, directional signs, interpretive signs and kiosks that highlight historic, civic and park destinations. Staff is proposing that the Plan could be implemented over time with signs starting to be installed in 2016. The Council will have opportunities to look at various funding options for wayfinding signage during the 2016 buduet process. Mr. Harjes reviewed various sign designs proposed for the downtown district and river district as well as dimensions and installations. Mr. Harjes reviewed various materials, fonts, placements and messages that could be considered. The phase one summary includes two monument siuns, one kiosk, six directional signs, five confidence signs, four parking signs and interpretive signs presenting a total cost between $102,5004130,000. This includes fabrication and installation, however installation may very well be able to be done in-house, which will bring the cost down. Mr. Jochum noted that some potential partnerships have been identified, such as with the Chamber of Commerce, EDA, and Historic Hutchinson. UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY INSTALLATION OF FOUR NEW BACKSTOPS AT ROBERTS PARK Dolf Moon, PRCE Director, presented before the Council. Mr. Moon noted these backstop replacements were include in the facilities plan. The current backstops were installed in 1992. The most significant reason for the replacement is for safety. The number of youth contests have increased greatly and the existing backstops do not have the necessary height needed to keep most foul balls behind home plate in the playing field. Motion by Czmowski, second by Christensen, to approve installation of four new backstops at Roberts Park. Motion carried unanimously. 11(b) APPROVE/DENY PRUCHASE OF MODEL 552 ZAMBONI ICE RESURFACER Dolf Moon, PRCE Director, noted that the fleet committee has identified that the department's older Model 500 Zambonie be replaced in 2016. The current Zamboni was purchased in 1990 and funded by Citizen's Bank & Trust Company. Ice arena operators are now choosing battery -powered surfacers. Because order to delivery of the resurfacer takes up to eight months, staff is requesting that the purchase be authorized now in order to obtain it by the first quarter of next year. Motion by Czmowski, second by Forcier, to approve purchase of Model 552 Zambonie ice CITY COUNCIL MINUTES JULY 28, 2015 resurfacer. Motion carried unanimously. 12. APPROVE/DENY RESOLUTION NO. 14443 — RESOLUTION RELATED TO SMALL CITIES DEVELOPMENT PROGRAM RENTAL REHAB PROJECT Jean Ward, HRA Director, presented before the Council. Ms. Ward explained that DEED approved the HRA's small cities development program rental rehab project in May. To begin implementation of the program, Ms. Ward is requesting that the Council approve the HRA contract to administer the downtown rental rehab project, the procedural guidelines for the project and execution of the program grant contract. Ms. Ward explained the program in detail to the Council. This project will rehab three single family units, eight units in duplex properties and 24 units in multi -family 3+ unit properties for a total of 35 rental units. The target area is both sides of Main Street from the Crow River to Oakland Avenue SE and both sides of Franklin to both sides of Monroe and the Crow River to both sides of 4th Avenue. Motion by Christensen, second by Arndt, to approve Resolution No. 14443. Motion carried unanimously. 13. APPROVE/DENY PAVING PROJECTS AT CREEKSIDE AND WASTEWATER TREATMENT FACILITY Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek explained that staff has publicly advertised the request to receive quotes on pavement repair work at Creekside and the wastewater treatment facility. The low bid came in from Duininck Inc. at a total of $84,957.80. Motion by Arndt, second by Czmowski, to approve paving projects at Creekside and Wastewater Treatment Facility. Motion carried unanimously. 14. APPROVE/DENY AWARDING AGGREGATE CRUSHING SERVICES FOR CREEKSIDE SOILS TO INTEX CORPORATION Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek explained that Creekside accepts blacktop and concrete removed from both city projects and private projects in the area. The last crushing event was in the Fall of 2013 by Intex Corp. The crushed material is currently sold out and the inbound raw material pile has reached its capacity. Intex Corp. provided a quote and was the only vendor to provide a quote. The total project cost was quoted at $95,250.00. The final crushed product is available for sale to contractors and retail through distribution. Motion by Arndt, second by Lofdahl, to approve awarding aggregate crushing services for Creekside Soils to Intex Corporation. Motion carried unanimously. 15. APPROVE/DENY ADOPTION OF AIRPORT MASTER PLAN AND AIRPORT LAYOUT PLAN John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that staff has been working with Bolton & Menk to prepare a master plan for the airport. The airport master plan is a comprehensive study of the airport. Work on the plan began in July 2013. The plan was reviewed by staff, the Master Plan Advisory Group, the Airport Commission, MnDOT and FAA staff. The final draft of the plan, which was approved by the Airport Commission, was presented to .19 CITY COUNCIL MINUTES JULY 28, 2015 the Planning Commission at their June 2015 meeting. In addition, the airport layout plan is a site development plan resulting from potential development identified within the master plan. Mr. Olson detailed items from the master plan. Mr. Olson noted that by adopting these plans, it really assists the City in opening it up for federal grant opportunities. Motion by Christensen, second by Arndt, to adopt Airport Master Plan and Airport Layout Plan. Motion carried unanimously. 16. APPROVE/DENY CITY OF HUTCHINSON DATA PRACTICES POLICIES Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that the State requires cities to annually approve its data practices policy. Mr. Sebora explained that the City has modeled its policy after the State's, which has broken its policy into two — one for individuals requesting information on themselves and one for the public making general requests. Mr. Sebora explained the various classifications of data — public, non-public and private. Motion by Czmowski, second by Lofdahl, to approve City of Hutchinson data practices policies. Motion carried unanimously. 17. APPROVE/DENY SETTING JOINT MEETING WITH HUTCHINSON UTILITIES COMMISSION Matt Jaunich noted August 11, 2015, at 7:30 a.m. has been agreed upon by HUC and City staff. Motion by Arndt, second by Forcier, to set joint meeting with Hutchinson Utilities Commission for August 11, 2015, at 7:30 a.m. at Hutchinson City Center. Motion carried unanimously. 18. APPROVE/DENY AUTHORIZING STAFF TO ENTER INTO CONTRACT NEGOTIATIONS FOR REFUSE HAULING Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the City has obtained two proposals for refuse hauling services. They were received from West Central Sanitation and Waste Management. Mr. Jaunich provided comparisons between the two proposals for the Council to consider. Mr. Jaunich provided both positives and negatives of each proposal. Mr. Jaunich also spoke about unknowns to the City as they enter into a new contract. A Waste Management representative presented before the Council. The rep addressed the white goods pick up. The rep indicated that they do go above and beyond when it comes to that program. The rep also mentioned how they do not charge some city facilities for pick up. All of those are cost savings to the city. The rep spoke about the safety training they provide their drivers, as well as a Waste Watch program that they work with the local police department on. In addition, the rep mentioned behaviors of the drivers that are above and beyond their job duties. West Central Sanitation, Don Williams, presented before the Council. Mr. Williams spoke about his business and how it has been working in the community for the past seven years through the recycling program. Mr. Williams spoke about how customer service is a number one priority for his company. Mr. Williams brought up the landfill issue. Mr. Williams provided a contract that West Central has with Waste Management for use of the landfill. Mr. Williams also addressed the change CITY COUNCIL MINUTES JULY 28, 2015 over of new containers if West Central Sanitation was selected. Mr. Williams also spoke about technological advances his company uses and how they address community clean ups. Mayor Forcier noted he would like some more time to review information presented by the two companies. Motion by Arndt, second by Christensen, to table this item to August 11, 2015. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 19. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR JUNE 2015 (b) PLANNING, ZONING, BUILDING DEPARTMENT QUARTERLY REPORT (c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM J UNE 16, 2015 MISCELLANEOUS 20. STAFF UPDATES Kent Exner — The completion date for Luce Line Trail paving has been revised to September 18, 2015. Work within the city is scheduled to occur on or about August 10, 2015. Exner noted that staff is looking at not improving some of the more recent portions of the trail and using those savings for other portions of the non -state owned portion of the trail. Second Avenue is going well and is scheduled to open August 3, 2015, with final completion scheduled for August 14, 2015. Golf Course Road construction began yesterday. Matt Jaunich — Jaunich noted that at Music in the Park on August 10, 2015 there will be a recognition of those in civil service and all council members are invited to attend. Motion by Arndt, second by Christensen, to set August 10, 2015, as public meeting for Music in the Park event. Motion carried unanimously. Mr. Jaunich also noted that an open house will be held on August 13, 2015, at the Rec Center to review the pool project. 21. COUNCIL/MAYOR UPDATE Gary Forcier — Mayor Forcier asked if the Council would consider holding a workshop to review the City's liquor ordinances. Jaunich noted the workshop could be held Auuust 11, 2015. A workshop is set for budget purposes but staff may not be prepared for that so a liquor ordinance discussion could be held instead. ADJOURNMENT Motion by Arndt, second by Forcier, to adjourn at 8:00 p.m. Motion carried unanimously. rel HUTCHINSON CITY COUNCIL REVIEW OF 2016 CAPITAL IMPROVEMENT PLAN MINUTES TUESDAY, JULY 28, 2015 AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary Christensen, Bill Arndt, Chad Czmowski and John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer REVIEW OF 2016 CAPITAL IMPROVEMENT PLAN 2. 2016 Capital Improvement Plan Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that prior to reviewing the proposed budgets in depth, he prefers to review the capital improvement plan in depth. Mr. Jaunich noted that he and staff members have been working on the capital improvement plan document for the past six months. Staff is looking for feedback from the Council. This document provides framework for staff on assisting in developing budgets. This document is also used for goal and vision setting for the organization. Mr. Jaunich began an overview of the five year capital plan document. Total dollars identified in the plan are $48,112,752. The majority of the plan is comprised of funds for infrastructure improvements. Another large part of the plan are projects identified in the park and recreation department — most largely for the pool project. Other large areas in the plan include compost, fire, water/wastewater/stormwater. The projects are funded by the enterprise funds, taxes, aid/grants, new debt, special assessment sand special funds/reserves. Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that facility improvements will be funded by the capital projects fund and excess LGA in the amount of $750,000 annually. Fleet and equipment is funded by the equipment replacement fund and a general fund transfer in the amount of $225,000. Current funding is adequate for the City's "small" fleet but heavy fleet (cost more than $75,000) has no funding source. Therefore the City will fund heavy fleet projects with excess LGA and debt certificates. Enterprise funds projects are funded by cash flow from the operations and cash reserves. Infrastructure improvements are reviewed annually by the Resource Allocation Committee who review the costs and funding. These projects are funded by the debt levy, special assessments and debt service payment funded by the debt tax levy. Mr. Jaunich then reviewed the five components of the capital improvement plan. These include the fleet committee, facilities committee, Creekside, Resource Allocation Committee and General. Dan Hatten, Fleet Committee, presented before the Council. Mr. Hatten noted that the fleet committee has identified and classified every piece of City equipment and separated light duty fleet from heavy duty fleet. Each piece of equipment was evaluated for useful life expectancy, sharing between departments and purchasing versus leasing. The facilities committee, through evaluations, was able to eliminate 30 pieces of equipment from the City's overall fleet. Mr. Hatten reviewed the equipment in the light fleet category, which include 85 pieces of equipment. Currently, $225,000 of CIP funds are allocated for light duty fleet and is sustainable with the current CIP plan. The City currently has 56 pieces of heavy duty equipment and there is no identified funding source for heavy duty fleet. Mr. Jaunich noted that the Council will have to discuss proper funding for heavy duty fleet. Past practice has been to use cash or reserves and Mr. Jaunich questioned whether or not that is the best practice to follow. Dan Jochum, Facilities Committee, presented before the Council. Mr. Jochum noted that the facilities committee has determined to shift every project on their list back one year in order to accommodate the pool project. The Facility Planning Concept/Funding Model has been working well. Current projects on the list include Roberts Park backstops, VMF backstops/dugout, Northwoods rink improvements, Event Center entry roof, Parks garage parking lot, Rec Center Air Handler. Mr. Jochum reviewed the five year facilities plan and the projects included. Mr. Jochum explained how the facilities committee establishes projects and how they fit within their plan. Mr. Jochum mentioned that the facilities committee feels it is time to discuss building security, technology upgrades, better customer service and work space/cross training opportunities at City Center, which is now 21 years old. Andy Kosek, Creekside, presented before the Council. Mr. Kosek spoke about the capital improvement plan and how it relates to compost and refuse funds. Mr. Kosek reviewed capital projects slated for 2016, which include bituminous repairs, bagging line upgrades, front end wheel loader, portable go -bagger, truck/semi tractor, maintenance shop upgrade, and bag storage blacktop. 2017 calls for the final phase of bituminous repairs, bagging line upgrades, office building, wood grinder replacement and truck/semi tractor. In 2018 a skidsteer loader, cold storage building, loading dock, face replacement on the compost turner and truck/semi tractor are scheduled. In 2019 the needs include stacking conveyors and walking floor trailer replacement. 2020 calls for another walking floor trailer replacement and a screener replacement. Mr. Kosek then reviewed Creekside's current production model and compared it to a lower volume production model. Mr. Kosek then reviewed projects included in the refuse fund over the next five years. The projects scheduled in these two areas total $2.6 million of the capital improvement plan. Mr. Kosek asked the Council to consider reviewing a lower volume model for the Creekside Soils operation. Kent Exner, Resource Allocation Committee/Public Works, presented before the Council. Mr. Exner reviewed the roadway improvement projects scheduled in each year. Also included in the capital improvement plan is a water tower rehabilitation on Golf Course Road, south central drainage improvements, and Second Avenue bridge. Mr. Exner also talked about future capital improvement project plan considerations for the Council to be thinking about. Mr. Exner also spoke about project funding limitations and concerns. Mr. Jaunich spoke about the water park pool project. $5 million has been identified for this project. Funding sources include community improvement fund, capital projects fund and excess fund balance in the general fund. There will be no debt associated with this project. Mr. Reid also mentioned that the City has been advised that the City can spend down $1 million in reserves and not affect its bond rating. Mr. Jaunich reminded the Council of the importance of the CIP document and how it drives the establishment of the budget. 3. Adjournment Motion by Arndt, second by Lofdahl, to adjourn the workshop at 5:20 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Five Star Financial Event Department: Police Department LICENSE SECTION Meeting Date: 8/11/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Five Star Financial would like to request the northern parking stalls of 1st Ave SW between Main St and the ally be coned off and made available for a Five Star Financial charity event, from 2pm - 9pm on Monday August 31, 2015. They will be having a blood drive and the mobile medical unit will be positioned along the North side of First Ave SE, along with booths, and signs in the same area. This is a charity event to benefit Shaun Bollinger who is in need of a lung transplant. The units of blood collected will not only benefit Mr. Bollinger but go to help others in need in the State of Minnesota. All the units of blood collected by Memorial Blood Center are utilized by patients in the State of Minnesota. The Police Department will close off the parking area the night before to prevent early morning traffic from parking on the north side of 1 Ave SW prior to the event. The Police Department will remove the cones immediately following the event the evening of the 31 st. This event should have little if any impact on the businesses in the area or the traffic flow on Main St or 1st Ave SW. The Police Department has reviewed this request and looks forward to working with Five Star Financial and the Memorial Blood Center to ensure a successful and safe event. Note: John Sanken if present at the meeting would like say a few words about the event if council would allow. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Wendling Insurance Open House Event Department: Police Department LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Kyle Wendling is requesting the use of the City of Hutchinson public parking lot located on the southeast corner of Franklin St SW and 1 st Ave NW, directly behind the Wendling Insurance office. On Tuesday September 15, 2015 between the hours of 5:00 and 7:00 pm, Mr. Wendling will be hosting an open house to celebrate 30 years of buisness. This will be a non-alcoholic event. They are asking for a portion of the parking lot (10 stalls) directly behind the Wendling Insurance Office be closed off early to allow time to set up of the tent. The organizers are aware there are be no tent stakes driven into the asphalt parking lot and that any damage will be the responsibility of Wendling Insurance Agency. I have reviewed the plan and have determined this request will have little if any impact on traffic flow or parking in the area during this short period of time. This event will not have a significant impact on police operation during this event. The Police Department has reviewed this request and looks forward to working with Kyle Wendling to ensure a successful and safe event. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 5k Run Department: Police LICENSE SECTION Meeting Date: 8/11/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: On September 19, 2015, McLeod For Tomorrow is requesting to host a 5K Glow Run which will begin a 8PM. The route will begin at the intersection of Is1 Ave NW & Franklin Street, then head north to the sidewalk at Main Street, continue north across the river then west along the Luce Line Trail and then return to Is1 Ave NW & Franklin Street. I have attached a map for reference. They are requesting the services of 2 officers from 8PM to 10PM at an understood rate of $54/hr for each officer ($216) to close Franklin Street from Washington Ave to Main Street at Girl Scout Park. Assistance at the Main Street Bridge will be needed as well. he Police Department will close off the Franklin and 2nd Ave NW between 1 Ave NW and Main St. and cone off the curb edge on the west side of the Main St bridge for this event. The Police Department will remove the cones and barricades immediately following the event the evening of the 19th. This event should have little if any impact on the businesses in the area or the traffic flow. There will not be amplified sound but the Phoenix Drum Line will be performing along the route. The neighbors in the area of Franklin St NW and 1 st Ave NW will be notified of the event prior too by the organizers. The Police Department has reviewed this request and looks forward to working with McLeod For Tomorrow to ensure a successful and safe event. Note: A map of the route is attached with this request BOARD ACTION REQUESTED: Recommend approval Fiscal Impact: $ 216.00 Funding Source: Event Hosts FTE Impact: 2.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Traffic Control Resolution #14449 Department: PW/Eng LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Traffic Control Resolutions are reviewed by the City Engineer, Police Chief, and Public Works Manager. Parking restrictions: Location 1: Trunk Highway 15/Main St S (northbound traffic) - "No Left Turn" - at intersection with Linden Ave SW. Staff recommends approving the attached Traffic Control Resolution. Please note that the installation of this traffic control measure is contingent on MnDOT's approval. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14449 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced: 1. Main St S, northbound traffic - "No Left Turn" - at the intersection with Linden Ave SW. Adopted by the City Council this 11th day of August, 2015. Gary Forcier Mayor ATTEST: Matt Jaunich City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Department: Administration/Legal LICENSE SECTION Meeting Date: 8/11/2015 Application Complete N/A Contact: Marc Sebora/John Paulson Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Both our Excel energy grant agreement and Hutchinson Utilities Commission distributive energy policy require that we have in place an interconnect agreement with Hutchinson Utilities as part of the construction of the solar energy project at the city's wastewater treatment plant. It is contemplated that the solar energy system for the wastewater treatment plant will provide around 15% of the electric needs of the wastewater treatment plant. Even thought the possibility is remote, this agreement is necessary to account for any power that the wastewater plant's solar energy system may push back onto Hutchinson Utilities Commission's system and also to provide adequate protections to Hutchinson Utilities Commission equipment in case problems arise due to the interconnection of the wastewater plant's electrical equipment with Hutchinson Utilities electrical distribution system. The agreement requires the city to have adequate insurance in place and, in the unlikely event that more energy is from the wastewater plant is pushed onto HUC's system than than the plant uses from HUC, HUC will pay the City it's wholesale power price of 5.7 cents per kilowatt. Finally, the agreement allows HUC to have access to our facilities and to temporarily disconnect the solar energy system from HUC's system in the event of problems or for maintenance and repair. The Hutchinson Utilities Commission approved this agreement at its meeting last week and I ask for your approval also. BOARD ACTION REQUESTED: Approve Interconnect and Purchase Power Agreement With Hutchinson Utilities Commission Fiscal Impact: $ 0.00 Funding Source: n/a FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: n/a Remaining Cost: $ 0.00 Funding Source: n/a Interconnection and Purchase Power Agreement between the City of Hutchinson and the Hutchinson Utilities Commission This contract is entered into effective: August 11, 2015 by and between Hutchinson Utilities Commission (hereafter called "Utility") and the City of Hutchinson (hereafter called "Customer"). RECITALS The Customer wishes to install a generating facility that constitutes a qualifying facility under the federal Public Utility Regulatory Policies Act ("PURPA"). The Utility is obligated under federal and state law to interconnect with the Customer's qualifying facility and to purchase electricity offered for sale by the Customer's qualifying facility. The Customer is prepared to generate electricity in parallel with the Utility. Under Minnesota Statutes, Section 216B.1611, the Utility has requested, and the Customer has provided the following information concerning Customer's qualifying facility ("Facility"): 1) The name plate capacity of the Facility 400 (kW) 2) The pre -incentive installed cost of the Facility $1,510,000 3) The energy source of the Facility Solar ( Solar, Wind, etc.) 4) Location of the Facility Wastewater Treatment Plant at 1300 Adams Street SE Hutchinson, Minnesota (the "Location") The Utility has determined that the Facility meets the requirements of the Utility's rules on distributed generation and all applicable technical standards for interconnection. The Utility and the Customer wish to set forth the terms and conditions of the interconnection and purchase and delivery of power and energy to and from the Facility. AGREEMENTS The Customer and the Utility agree - 1. The Customer desires to use the Facility to meet a portion of its electric needs at the Location, but the Customer will continue to require electricity from the Utility. 2. The Utility shall sell power and energy to the Customer under the rate schedule(s) in force for the class of customer to which the Customer belongs, including, but not limited to, all applicable energy and demand charges. The Utility will also bill the Customer for metering and applicable fees specified in the then current rate of the Utility's wholesale supplier. 3. In the event that the energy generated by the Facility exceeds that supplied by the Utility during a one-month billing period, the Utility will compensate the Customer for the excess energy provided by the Facility at the applicable average wholesale Utility energy rate, initially in the amount of $.057 per kWh of power and energy provided by the Facility to the Utility, as such rate may be modified from time to time, and shall be automatically adjusted to reflect the rate then in effect. 4. The Utility retains the discretion to change its rates for the sale and purchase of electricity and related services. The Customer and the Utility agree all sales, purchases, and services under this contract shall be automatically made under the rates then in effect each month. 5. The Customer must operate its Facility in full compliance with the rules, regulations, and policies adopted by the Utility, which provide reasonable technical connection and operating specifications for the Customer (Hutchinson Utility Commission's Distributed Generation Policy (over 40 kW) is attached as Exhibit A). B. The Customer will operate its Facility to conform to the national, state, and local electric and safety codes, and will be responsible for the costs of conformance. 7. The Customer is responsible for the actual, reasonable costs of interconnection, including, but not limited to, those costs incurred by the Utility. The interconnection costs are estimated to be $40.00. The Customer shall pay the Utility in this manner Check. 8. The Customer shall furnish, install, and wire, at Customer's cost, the necessary service entrance equipment, meter sockets, meter enclosure Cabinets, or meter connection cabinets that may be required by the Utility to properly meter usage and sales to the Utility. g. The Utility shall own and install an appropriate meter in order to record all flows of energy necessary to bill in accordance with this contract. 10. The Customer shall provide the Utility reasonable access to Customer's property and Facility in the event the configurations of the Facility do not permit disconnection or testing from the Utility's side of the interconnection. If the Utility enters the Customer's property, the Utility shall remain responsible for its personnel. 1 1 -The Utility may discontinue providing electricity to the Customer during a system emergency or if required by prudent utility practices or safety concerns. The Utility shall not discriminate against the Customer when it discontinues providing electricity or when it resumes providing electricity. 12.The Utility may discontinue purchasing electricity from the Customer when the Utility deems it necessary to construct, install, maintain, replace, remove, investigate, or inspect equipment or facilities within its electrical system. The Utility shall notify the Customer prior to discontinuing the purchase of electricity in this manner: email/phone call. 13 -The Customer shall discontinue Facility operations when the Utility so requests. The Utility may isolate the Facility from the Utility's system, and during such times, the Utility shall not be liable for revenue lost by the Customer. The Utility may require parallel generation to be disconnected, when the Utility determines, in its sole discretion: a) to facilitate maintenance or repair of the Utility's facilities. b) during system emergencies, c) that the Facility is operating in a hazardous manner, or is operating such that it adversely affects service to other customers or to nearby communication systems or circuits. 14. The Customer shall keep in force a policy of liability insurance, of at least $2 Million per occurrence, against personal or property damage to the Hutchinson Utilities Commission's system, equipment, and personnel arising from the installation, interconnection, operation, or maintenance of Customer's Facility and shall provide annual proof of the insurance to the Utility with said policy specifically naming the Hutchinson Utilities Commission as an insured. The Customer agrees to indemnify, defend, and hold harmless the Utility from all claims or loss whatsoever arising directly or indirectly from the Customer's Facility. 15.This contract becomes effective when signed by the Customer and the Utility. This contract will remain in force until either the Customer or the Utility provides written notice to the other that the contract is terminated, which shall be effective 30 days after the date of notice. 16 -This contract does not serve as an approval of the Customer's Facility for planning, zoning, or permit purposes. The Customer shall have the responsibility to obtain proper approval and permits from the City of Hutchinson or other governmental entities pertaining to the construction and operation of the Facility. 17. This contract, including the recitals and exhibits, contains all the agreements made between the Customer and the Utility as to the interconnection and energy sales related to the Facility. 18. This contract shall be governed by and construed in accordance with the laws of the State of Minnesota. THE CUSTOMER AND THE UTILITY HAVE READ THIS CONTRACT AND AGREE TO BE BOUND BY ITS TERMS. AS EVIDENCE OF THEIR AGREEMENT, THEY HAVE EACH SIGNED THIS CONTRACT BELOW ON THE DATE WRITTEN AT THE BEGINNING OF THIS CONTRACT. CUSTOMER: :51 HUTCHINSON UTILITIES COMMISSION: Date: Date: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Peddler's License - Protection 1 LLC Department: Administration LICENSE SECTION Meeting Date: 8/11/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Brian Tims of Protection 1 LLC has submitted an application for a Peddler's License to sell door-to-door home security/automation systems. The applicant meets the requirements of the license and will expire on 12/31/15. BOARD ACTION REQUESTED: Approve issuing a Peddler's License Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: oily O f � t ] i-�itSSiili �[Jca:€ Si]ldtK iLS€ i Iia Qbit, A -m- MN i S 3513 l32f6 587-51 i L,Fax: (.329) 2341_4240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIFNT MERCHANTS Appltcallon i"ypc (Choow arae) car $125-00 S125-00 �� 1I'tLradc f'eticller � ............ ,p ' A6.00 7 Daft : oI-.1 pplicat it) l7 1 0 I:. VCM: S[A.,5�qD p� 1€ s�;in t-1 is furl nat io € I 2" X 2" Ricturc Required -- ........ ... � f 1�.r+Err' �'�Ieight: C E.ve C_'aior� Driver',, I.1cen5e Number 10 �._7..�..._ . ',��."� _ Stab: .gab R _� � �� l �u9 �� 1?r�i Y t j Ten, or.�r, Addrt sti_ �'j t]❑ ....... _�^ .L..�i�V1.. 7/.►i .._GJt [_ .. � 4?. 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HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Short-Term Gambling License - Center for the Arts Department: Administration LICENSE SECTION Meeting Date: 8/11/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Center for the Arts has submitted a short-term gambling license application for a raffle that will take place on October 3, 2015. The Center for the Arts meet the requirements of the license. BOARD ACTION REQUESTED: Approve issuing a short-term gabling license to the Center for the Arts on September 1 through October 3, 2015 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: I 11 Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151IFax:(320)234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered A lication T e Short Term Date(s) �r]— Fee: $30-00 Morrth/1]a /Year— Month/Da r/Year m>rj Organization Information Name Phone Number Address where regular meeting are held City State Zip Day and time of meetings? r„' ri 1c,1106( 'I hl(b )100 11 } �L-? Is this organization organized under the laws of the State of Minnesota`? ❑ yes ❑ no How long has the organization been in existence?�Cn How may members in the organization? AJ �]” What is the purpose of the organization? re;-' e In whose custody will organization] records be kept? 727r� Name Phone Number S f L r f [ tt f, if7h, lrl_ Address — Ci State Zi L—Puly Authorized Officer of the Organization Information 41 1 U Y'Gt z-- A:�o to 5 304�)-5 93 --41= -41= True Name Phone Number 9 Lf 73 Z—Aj t �.. rr � 1 ►.W S�35v Residence Address City State Zip r Date of Birth: o k 1 i 9 sy Place of Birth: el" "�'e -/V Hontk/ kyiyeaar City State Have you ever been convicted of any crime other than a traffic offense? © yes /16 no If yes, explain: City of Hutchinson 11pphcarion far Burgo Gambling Devices License Page 2 of 3 Designated Gambling Manap-er (pualified under Minnesota Statute 029j �a 5% fr - 72- J 6 True Name Phone Number 2—± _L1 Lm Residence Address City S Zip hate of Birth: 1 iJ 1 Place of Birth: 501vt A/4 Alonth/day/year City Stale Have you ever been convicted of any crime other than a traffic offense'? ❑ yes Xno If yes, explain; How long have you been a member of the organization? Game Location #l. i:fLryww FYI -�"1u: -- - : ri5 7 - 7.Z-76 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date{s} and/or day(s) gambling devices will be used: 43 through . - 2L I -, AM Hours of the day gambling devices will be used: From M To {� Maximum number of player: z5b Will prizes be paid in money or merchandise? ❑ money 9(merchandise Will refreshments be served during the time the gambling devices will be used? Oyes O no If yes, will a charge be made for such refreshments? Tl yes © no Game Informal Location #2 A'ame of location where game will be played Address of locution where game will be played Date(s) andlor day{s} gambling devices will be used: Hours of the day gambling devices will be used Maximum number of player: Phone Number City State Zip through AM AM From pM To PM Will prizes be paid in money or merchandise? O money © merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes 0 no I Officers of the Orp-anization (ifnecessarv. list additional names on sevarote sheet) Name Title �J f� Z N 'C Residers a Address City State Zip LkD(Y_-r I U Ch6i (am ao _..... - Name - Title 2 -Oil '7 ��t�� jl 1 �tfi kE \an m �5535 Reside e Address City State Zip Name Title Name Title W f � i ������•� 1ll j� Name Title i Name Title Name Title Name Title 1 L) EernI2o 0 !Name Title f al n&f)a�r- Name Name Name Title Title Title City of Hurchinson AWscaaton for Burgo Gambling Devices License Paye 3 of 3 i --�rWsu Ue Name Title Residence Address City State tin Officers or Other Persons Paid for Services Information (ifnecessary, list additional names on se ate sheet `JName Title 5 aIle it)� j G�C1'l ( D i r Residence address City State Zip i �k'UaVZA m _,A u lt7a( ame Title n ' -S - O)�'uu Residence Address City State Zip Name Residence A Title State Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)'? Gambling Manager yes ❑ no Authorized Officeryes © no initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of authorized officer of organization Date Signature ofga—mbling magger of organization Date � Internal Use I City Council © approved ❑ denied Notes: 1 HUTCHINSON CITY COUNCILFry:� Request for Board Action Agenda Item: Consideration for Approval of Purchase of Annual Bag Film Order for CreekSide Department: Compost LICENSE SECTION Meeting bate: 8/1112015 Application Complete NIA Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff 7,/ ] Consent Agenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BA CKGROUND/F'XPLANA TION OF AGENDA ITEM. - Poly bag film for the Premier Tech automated bagging line that Creekside employs is ordered on an annual basis. In order to receive favorable pricing based on volume, a two year supply (based on historical sales) is ordered each year. The product lines in which are ordered typically alternate from year to year. Price quotes received were rather competitive. NiaFlex provided the most favorable prices for the CreekSide brand quote at $67A65,42. This vendor currently has the artwork plates for this product line. The third vendor that provided quote provided the cheapest price per unit, however, when artwork plate charges are factored in, they become the highest price on total order. Creekside has not done business with this vendor in the past and is uncertain of the level of quality we would receive. Artwork plates are not transferable between these vendors because of the difference in the types of print presses each vendor utilizes, line print vs, process print presses. Niaflex produces superior products, staff has had virtually no issues with their products in the past. Product quality consistency plays a major role in bagging production efficiencies. Bag film for these products may be inventoried for several months before being put into production. At that time, there is no margin for error for quality issues in the film because of time restraints. BOARD ACTION REQUESTED: Approve the purchase of the CreekSide bag film quote received from NiaFlex, as recommended by CreekSide staff. Fiscal Impact: $ 67,465.42 Funding Source: Compost Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 67,465.42 Total City Cost: $ 67,465.42 Funding Source: Compost Fund Remaining Cost: SO -00 Funding Source: CreekSide P7oducts Direct Piastics NiaFicx Er las; C5 QTY Unit $ Ext Cost CS QTY Unit $ Ext Cost CS QTY Units Ext Cost Tap 150 199.00 S 29.850.00 Top 150 198.00 $ 29,700.00 Top 150 206,54 $ 30,98100 Manure 34 198.00 $ 6,732.00 Manure 34 206,54 $ 7,022.35 Manure 34 199.00 S 6,766.00 Compost 30 198.00 $ 5,94000 compost 30 206.54 $ 8,196.20 Compost 30 199.00 S 5,970.00 40 Patting 90 198.00 3 7,92006 40 Potting 40 206,59 $ 8,261.60 40 Potting 40 199,00 5 7,960.00 20 Patting 25 199.90 $ 4,99750 20 Potting 25 202.75 $ 5,069.00 20 Potting 25 180.00 S 4,500.00 10 pcttin9 5 522 DU $ 2,64500 10 Potting 5 803.00 $ 1,515,00 10 Potting 5 350.00 $ 1,750.00 Brown 11 294,00 $ 3,23400 Brown 11 259.69 $ 2855.59 Brown 11 280.00 $ 3,080.00 Red 13 294.00 $ 3,82200 Red 13 25965 $ 3,375,97 Red 13 280.00 S 3.640-00 Sand 10 179.80 $ 1,798.00 Sand 16 218.77 4 2,187.70 Sand 10 318 199.50 1,995.00 $ 65.511.00 $ 206.01 318 $ 66,78850 $ 21C,03 318 $ 67,46542 $ 212.16 Platecharges PIaN charges Plate charges $2,760 9 $ 24,64000 52,000 0 S - $225 60 $ 13.500.00 RFQ p2 Total $ 91,62550 JRFQ #2 Total $ 67.465 42 $ 212.16 RFQ #2 Total $ 79,01 t.00 Sales Quote Iaall Niaflex Corporation CORPORATION 7549 Brokerage Drive Orlando, FL 32809 PH: (407) 851-6620 FY: (447) 855-3910 Customer: Shi City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Contact: Phone Fax fluote DescriDdon: Quote Number Quote Date: Expires On: FOB: Page: Creekside Soil 1500 Adams St SE Hutchinson, MN 55350 Phone- I'm 17177-183 7110115 8110115 Delivered 1 of 2 Sale% Rcn: Bob Edlund CSR.- Snow Minimum Quantity Item Number -Description Unit Unit Price 300 27" (00275) White Opaque Centerfold Sheeting, No Slip, Linear Low, UVI, 18" M $196.02 Repeat, Printed 8 Colors, 36LB SplendorGro 75 23" (00275) White Opaque Centerfold Sheeting, No Slip, Linear Low, UVI, 15.75" M $168.92 Repeat, Printed 8 Colors, 20LB SplendorGro Potting 254 28.5" (00275) White Opaque Centerfold Sheeting, No SI 1p, Linear Low, UVI, 18.25" M 5206.54 Repeat, 40L8 Creekside 5 20" (00275) White Opaque Centerfold Sheeting, No Slip, Linear Low, UVI, 13.5" M 5303.00 Repeat, 10LB Creekside Potting Sail 25 23" (00275) White Opaque Centerfold Sheeting, No Stip, Linear Low, UVI, 16.25" M 5202.76 Repeat, Printed 8 Colors, 20LB Creekside Potting 24 33.5" {00275) Clear Centerfold Sheeting, No Slip, Linear Low, UVI, 18.25" Repeat, M $259.69 Printed 5 Calors, 2CF Creekside Mulch 10 22.5" {003) Clear Centerfold Sheeting, No Slip, Linear Low, UVI, 15.5" Repeat, M 5218.17 Printed 4 Colors, .SCF Creekside Washed Sand Plus Artwork and Plates if applies Customer will incur additional surcharges for an order cancelled after production has begun. Customer is responsible for any and all inventory produced and will be invoiced if product is not shipped within 60 days. Cust. will be responsible for and costs incurred for art work, art plates, or other materials related to order already made prior to cancellation. iviinlmum total urger vuantiry: Notts: Estimated Lead Time: 7 Weeks Terms: Net 30 We gladly accept credit cards as a form of payment Please be advised that credit card fees will be added to your invoice if this is the form of payment disclaimer: I his quote is subject to rhe Terms and Conditions listed on the following page. QUOTE FORM Direct Plastics Description of Soil Packaging Product (size, thickness, color process, operationals attributes): Product Type Quantity 2016 Season Quote 2.75 mil CreekSide 40 Ib Topsoil 150,000 imps $_198.40 40 Ib Manure 34,000 imps $,198.00 40 Ib Compost 30,000 imps $_198.00 10 Ib Potting Soil 5,000 imps $_ 529.00 20 Ib Potting Soil 25,040 imps $_199.90 40 Ib Potting Soil 40,000 imps $_198.00_ 1 cu.ft Brown Mulch 11,040 imps $_294.00 1 cu.ft Red Mulch 13,000 imps $_294,00 .5 cu.ft Sand (3 mil) 10,000 imps $_179.80 Product Graphics Development (set-up, film & plate) Included- if repeats -no charges Yes -only if updates are required No If no; $ StorageNVarehousing Costs, if any: $ 16 mths $ Number of days for delivery; after business is awarded: General Warranty: Yes No Duration Vendor's Name and Address: CreekSide Compost Facilities is a fax -exempt entity Notes 112 mths • If there are price break points on the film, please include them on the quote form. • If your company's quotation form covers the information above, this form doesn't need to be completed. Please submit your company's form. • If you have additional information that is not requested above, and feel that it would be beneficial, please include. e oln City aI Hp hlaaon-City slmiraM1¢br tlba Crdeksida Selk 1boa Man$ SlaAt SE HukMusan, MN s535g Apq: KM1 NM/ KpSek! Ma. Becky N�bow 11320.2N-588] F, .. 32a -23a-5619 akusek�aeckm,esoab ccm! bkobaww�cYaetsuasals cpm; 2015 DID pear M. K ..k ¢nd M K.— Thaak YOU IO, OlbY.nO u51hu oppoN,My m dnnuslYalu out aaunge to yvm cpmpaty Pkaserenaw the gUNnpun bnww. QUOTATION Lead tlmd K"—h. Du—" MMW'chided'o 1""L 1M abors goOtadon Is Eased an FOB Cea6nebun (miry gclrergne incwcee in pica.) Thagk V, W alb•mg Us the uppnnur.Tym demonstram out saNdgs iel �m comgny_ L-N�a Yuwebm snn You 101nY best el my aNllq 3in dy. oen lslkow� ck®nmgw CHECK REGISTER FOR CITY OF HUTCH INSON CHECK DATE FROM 08/11/2015 - 08/11/2015 Check Date --------------------- 08/11/2015 Check ---------------- 186960 Vendor Name ----------------------------------------------------------- ACE HARDWARE Description --------------------------------------------------------------------------------------- PAINT THINNER Amount 157.58 08/11/2015 186961 C & L DISTRIBUTING JULY PURCH 1,139.30 08/11/2015 186962 MCLEOD COUNTY REGIONAL RAIL AUTHORI 2015 CONTRACT PAYMENT 30,000.00 08/11/2015 186963 O'REILLYAUTO PARTS WIRE SET, VALVE FUEL HOSE 74.01 08/11/2015 186964 R & R EXCAVATING L1P14-01 #12 66,733.84 08/11/2015 1186965 STAPLES ADVANTAGE OUTDOOR TRIFOL 62.97 08/11/2015 186966 VIKING BEER JULY PURCH 10,160.75 08/11/2015 186969 ACE HARDWARE ACE ROLLER, PLASTIC TRAY 994.01 08/11/2015 186970 AEM MECHANICAL SERVICES INC DIRTY CONDENSERS 95.75 08/11/2015 186971 AERATION INDUSTRIES INT'L INC ARB SPINDLE, ATOMIZER 1,123.61 08/11/2015 186972 AG SYSTEMS AG 7560C-GM30 819.30 08/11/2015 186973 AMERICAN BOTTLING CO MISC BEVERAGES 114.88 08/11/2015 186974 AMERIPRIDE SERVICES TOWEL, MOP 81.33 08/11/2015 186975 ARCTIC G LACI ER USA INC. ICE 611.54 08/11/2015 186976 ARNESON DISTRIBUTING CO JULY PURCH 955.00 08/11/2015 186977 ARTISAN BEER COMPANY JULY PURCH 334.75 08/11/2015 186978 ASSURANT EMPLOYEE BENEFITS August Life Insurance 1,956.75 08/11/2015 186979 AUTOVALUE- GLENCOE SKTHOLDER-SHOP PARTS 53.46 08/11/2015 186980 AUTOMATIC SYSTEMS CO MONTHLY SERVICE AGREEMENT APRIL 2015 2,000.00 08/11/2015 186981 B & C PLUMBING & HEATING INC SUPPL LINE IN WOMENS BATHROOM LEAKING 177.89 08/11/2015 186982 B & L UTILITY MAINTENANCE REPAINT FIRE HYDRANTS 5,307.00 08/11/2015 186983 B.W. WELDING SS VESSEL#1 1,710.00 08/11/2015 186984 BERNICK'S MISC BEVERAGES 441.10 08/11/2015 186985 BETTER HALF EMBROIDERY DARK INDIGO 600.88 08/11/2015 186986 BFG SUPPLY CO FREIGHT FOR PERLITE INVENTORY 925.93 08/11/2015 186987 BRAUN INTERTEC CORP 2NDAVE SE IMP 2,077.75 08/11/2015 186988 BUFFALO CREEK ENTERPRISES SEASONINGS 128.88 08/11/2015 186989 BUSHMAN, RAQUEL TOURNAMENT SHIRTS, SUPPLIES 3,037.94 08/11/2015 186990 BUSINESSWARE SOLUTIONS HEP 24" LED- A RADKE 1,909.67 08/11/2015 186991 C & L DISTRIBUTING JULY PURCH 27,760.87 08/11/2015 186992 CARLOS CREEK WINERY JULY PURCH 288.00 08/11/2015 186993 CARSON PATROL SHOP LLC TABLET KEYBOARD COMBO CAR MOUNT -CROWN V 795.93 08/11/2015 186994 CENTRAL HYDRAULICS CYLINDER DISASSEMBLY 313.43 08/11/2015 186995 CHEMISOLV CORP FERRIC CHLORIDE 38% 4,471.11 08/11/2015 186996 CLARKE ENVIRONMENTAL MOSQUITO MANAG ENVIRONMENTAL MOSQUITO SPRAYING JULY 18,090.00 08/11/2015 186997 CMK SERVICES LLC BRUSH CUT & TRIM 567 LYNN 120.00 08/11/2015 186998 COLD SPRING GRANITE CO L10P15-10 #1 84,721.95 08/11/2015 186999 COMDATA CORPORATION SUPPLIES & CONCESSIONS 472.69 08/11/2015 187000 COMMERCIAL ASPHALT REPAIR LLC SPRAY INJECTION PATCHING 8,489.00 08/11/2015 187001 CROW RIVER AUTO & TRUCK REPAIR SHIFTER LOOSE- 1999 FORD -F450 244.77 08/11/2015 187002 CROW RIVER WINERY JULY PURCH 268.64 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 08/11/2015 - 08/11/2015 Check Date --------------------- 08/11/2015 Check ---------------- 187003 Vendor Name ----------------------------------------------------------- DAVEGRIEPCLEANING Description ------------------------------------------------------------------ CLEAN WINDOW Amount -------------------- 250.00 08/11/2015 187004 DAY DISTRIBUTING JULY PURCH 9,774.98 08/11/2015 187005 DEZURIK, INC REF A:843742 1,200.00 08/11/2015 187006 DOG -ON -IT -PARKS DOI ROLL BAGS, WASTE CAN LINERS 380.00 08/11/2015 187007 DUININCK INC L1P15-01 #3 407,341.76 08/11/2015 1187008 ELECTRO WATCHMAN FIRE & SECURITY ALARM 08/01/15-10/31/15 117.00 08/11/2015 187009 ERLANDSON, BEN REIMB FEE'S PDTITLE TRANSFER 2008 VOLKS 10.75 08/11/2015 187010 EXTREME BEVERAGE LLC MISC BEVERAGES 166.21 08/11/2015 187011 FARM -RITE EQUIPMENT E85 T4 BOBCAT CAMPAC 950.00 08/11/2015 187012 FASTENAL COMPANY GARBAGE BAGS 449.37 08/11/2015 187013 FENSKE'SSTUMP REMOVAL FORESTRY DIVERSIFICATION PROJECT 12,100.00 08/11/2015 187014 FISHER SCIENTIFIC GLV LTX NPDRAMBI 121.09 08/11/2015 187015 FRANEK, CORY MEDINA TRAINING 29.33 08/11/2015 187016 G & K SERVICES MATS & TOWELS 135.06 08/11/2015 187017 GEB ELECTRICAL INC MOVE LITE TO EQUIP ROOM 432.50 08/11/2015 187018 GRAPE BEGINNINGS, INC JULY PURCH 2,083.75 08/11/2015 187019 GRATKE, TIM MWOACONFERENCE 533.98 08/11/2015 187020 HACH COMPANY PHOSPHAX 678.43 08/11/2015 187021 HANSON & VASEK CONSTRUCTION ALLEY SIDEWALK REPLACEMENT PO19088 3,501.00 08/11/2015 187022 HAWKINS INC DELDRM 860.45 08/11/2015 187023 HCVN-TV 2ND QTR MEDIACOM FRANCHISE FEES 24,579.96 08/11/2015 187024 HD SUPPLY WATERWORKS LTD ZINK PLTD HEX HEAD BOLT 438.49 08/11/2015 187025 HD SUPPLY WATERWORKS LTD L71D15-07 #3 260,992.79 08/11/2015 187026 HENRYS FOODS INC KOOL POPS, NACHO CHEESE 515.33 08/11/2015 187027 HILLYARD/ HUTCHINSON BOWLCLEANER 476.11 08/11/2015 187028 HJERPE CONTRACTING REPLACE WATER GATE VALVE ON GLEN ST- EME 4,215.45 08/11/2015 187029 HUTCH AUTO BODY HOOD & GRILL 43.20 08/11/2015 187030 HUTCH CAFE FINANCE TEAM & EDA BOARD MTG 203.92 08/11/2015 187031 HUTCHINSON CONVENTION & VISITORS BU ADD'L MAY LODGING TAX PE 9,486.10 08/11/2015 187032 HUTCHINSON FIGURE SKATING ASSOC PROF SERVICES SKATING INST. SUMMER 2015 442.00 08/11/2015 187033 HUTCHINSON SENIOR ADVISORY BOARD SR EVENT MUSIC MEMORY 202.35 08/11/2015 187034 HUTCHINSON UTILITIES PERA RATE INCREASE AID 7,099.00 08/11/2015 187035 HUTCHINSON WHOLESALE BOTTOMINGTAPS, WRENCH 293.84 08/11/2015 187036 HUTCHINSON, CITY OF Storm Drainage 5/27-6/29'15 4,210.04 08/11/2015 187037 HUTTON, CHRIS SAFETY FOOTWEAR 159.99 08/11/2015 187038 INTEGRATED POWER SERVICES LLC CENTURYI/4HP 194.08 08/11/2015 187039 INTERSTATE BATTERY SYSTEM MINNEAPOL 1-70 331.85 08/11/2015 187040 J & N SPECIALTY IMPORTS LLC WINE 397.44 08/11/2015 187041 J & R COMPLETE AUTO & RADIATOR RECORE RADIATOR STWT#024 758.86 08/11/2015 187042 JACOBSEN, SEPTEMBER ADAP REC SUPPLIES 216.64 08/11/2015 187043 JJ TAYLOR DIST OF MN JULY PURCH 1,167.35 CHECK REGISTER FOR CITY OF HUTCH INSON CHECK DATE FROM 08/11/2015 - 08/11/2015 Check Date --------------------- 08/11/2015 Check ---------------- 187044 Vendor Name ----------------------------------------------------------- JOESSPORTSHOP Description ------------------------------------------------------------------ TOURNAMENTS Amount -------------------- 88.04 08/11/2015 187045 JOHNSON BROTHERS LIQUOR CO. JULY PURCH 19,486.03 08/11/2015 187046 JOYCE BARRICK CANCELED SHELTER RESERVATION 40.00 08/11/2015 187047 JUULCONTRACTING CO EMERGENCY REPAIRSINK HOLE 6,080.50 08/11/2015 187048 KAESER COMPRESSORS HOSE LINE DN6X690 291.50 08/11/2015 1187049 KNIFE RIVER STAGE AT W. RIVER 22.40 08/11/2015 187050 L& P SUPPLY CO RP AIR FILTER ASSY, SPARK PLUG 692.65 08/11/2015 187051 LEANN JASTER CANCELED SHELTER RESERVATION 08/01/15 36.00 08/11/2015 187052 LIEN, MIKE EXCEL CLASS 149.00 08/11/2015 187053 LINDA STACEY CANCELED SHELTER RESERVATION 8/10/15 40.00 08/11/2015 187054 LOCHER BROTHERS INC JULY PURCH 23,073.60 08/11/2015 187055 M -R SIGN NO OUTLET 200.66 08/11/2015 187056 MARSHALL CONCRETE PRODUCTS RIVERSONG STAGE AREA "JACK" 651.15 08/11/2015 187057 MENARDS HUTCHINSON AIR FILTER, HONEYWELL MERV 11 687.50 08/11/2015 187058 MEYER LABORATORY INC NILODE 164.60 08/11/2015 187059 MIDWEST MACHINERY CO TRANSMISSION AND POWERTRAIN REPAIR- JOH 774.67 08/11/2015 187060 MILLINER HERITAGE VINEYARD & WINERY WINE 465.48 08/11/2015 187061 MINNEAPOLIS, CITY OF APS TRANS FEES FORJUNE 95.40 08/11/2015 187062 MINNESOTA VALLEY TESTING LAB BOD 817.00 08/11/2015 187063 MYSHOPANGEL COLLAPSIBLE CAN INSULATOR 206.29 08/11/2015 187064 NALCO CHEMICAL CO. PERMATREAT 248.40 08/11/2015 187065 NATHAN SNOW DAMAGE DEPOSIT 300.00 08/11/2015 187066 NORTH CENTRAL LABORATORIES ELECTRODE STORAGE SOLUTION 229.63 08/11/2015 187067 NU -TELECOM AUG PHONE SERVICE 4,033.61 08/11/2015 187068 O'REILLY AUTO PARTS BATTERY 760.71 08/11/2015 187069 OFFICE DEPOT BINDER, CANDY 60.44 08/11/2015 187070 PAUSTIS WINE COMPANY JULY PURCH 2,018.35 08/11/2015 187071 PERFECTION PACKAGING INC SUNFLOWER SEEDS 296.40 08/11/2015 187072 PHILLIPS WINE & SPIRITS JULY PURCH 21,844.56 08/11/2015 187073 PHILLIPS, JOSHUA FOOTWEAR REIMB 129.99 08/11/2015 187074 POSTMASTER POSTAGE 1,600.00 08/11/2015 187075 PRI EVE LANDSCAPING & LAWN CARE PRUNING 213.75 08/11/2015 187076 PROMAXX TRUCK PARTS CORE 55 GAL DRUM 144.38 08/11/2015 187077 QUADE ELECTRIC MP/00/U/MED 194.40 08/11/2015 187078 QUILLCORP TABLET SLEEVE, DISP INS CLEAN ST 163.92 08/11/2015 187079 REDLINE SYSTEMS INC. WALL20'TUBING 671.83 08/11/2015 187080 REFLECTIVE APPAREL FACTORY INC ANSI 2 BIRDSEYE POCKETED TEE 383.34 08/11/2015 187081 REINER ENTERPRISES INC FLATBED 535.89 08/11/2015 187082 RUNNING'S SUPPLY RIVERSONG, VOLT, TUBE, MIRACLE GRO 579.50 08/11/2015 187083 SAM'S CLUB SUPPLIES & CONCESSIONS 2,193.26 08/11/2015 187084 SCHIROO ELECTRICAL REBUILDING INC BEARING, PLUNGER 200.89 CHECK REGISTER FOR CITY OF HUTCH INSON CHECK DATE FROM 08/11/2015 - 08/11/2015 Check Date --------------------- 08/11/2015 Check ---------------- 187085 Vendor Name ----------------------------------------------------------- SCHOOL DIST#423 Description ------------------------------------------------------------------ JULYACTIVITIES Amount -------------------- 11,802.17 08/11/2015 187086 SEBORA, MARC COURT EXPENSES 88.74 08/11/2015 187087 SEH HUTCH WELLHEAD PROTECTION PLAN 11,695.37 08/11/2015 187088 SEPPELT, MILES POSTAGE AND LUNCH MEETING 18.38 08/11/2015 187089 SHI INTERNATIONAL CORP ARCSERVBACKUPTAPE 164.00 08/11/2015 1187090 SKY PRINTING INC 2015 ORANGE SPECTACULAR SHOW GUIDE 150.00 08/11/2015 187091 SORENSEN'S SALES & RENTALS BED EDGER 118.00 08/11/2015 187092 SOUTHERN WINE & SPIRITS OF MN JULY PURCH 4,535.66 08/11/2015 187093 SPARTAN STAFFING WK ENDING 07/19/15 6,198.77 08/11/2015 187094 STAPLES ADVANTAGE SUPERAAIR POT 689.40 08/11/2015 187095 STRATEGIC EQUIPMENT AND SUPPLY STRAWS 684.24 08/11/2015 187096 STREICH TRUCKING HAUL -7/22/15-7/24/15 1,410.00 08/11/2015 187097 SUBWAY WEST EDA LUNCH 45.10 08/11/2015 187098 TASC September 2015 Flex Adm. Fees 72.24 08/11/2015 187099 TOWMASTER INC. FALLS WINGPLOW & HITCH INSTALLED, FALLS 25,772.00 08/11/2015 187100 TRI-STATE BOBCAT BOLT, KNIFE 460.80 08/11/2015 187101 TWO WAY COMMUNICATIONS INC KENWOOD MOBILE 709.85 08/11/2015 187102 URBAN SPRITE MEDIA :15 AD INSIDE GARDEN BITE 750.00 08/11/2015 187103 US BANK EQUIPMENT FINANCE XEROX COPIER 7/20/15-8/20/15 409.57 08/11/2015 187104 US COMPOSTING COUNCIL STA RENEWAL 1,350.00 08/11/2015 187105 USAQUATICS HUT13016 HUTCHINSON AQUATIC CENTER STUDY 20,850.00 08/11/2015 187106 USPS-HASLER JULY POSTAGE 1,287.96 08/11/2015 187107 VERIZON WIRELESS JUN24-JUL23'15 USAGE 2,846.67 08/11/2015 187108 VIKING BEER JULY PURCH 9,171.22 08/11/2015 187109 VIKING COCA COLA MISC BEVERAGES 1,706.60 08/11/2015 187110 VINOCOPIA INC JULY PURCH 1,352.00 08/11/2015 187111 VIVID IMAGE 50% DOWN PAYMENT ON WEBSITE BUILD PROJEC 17,485.00 08/11/2015 187112 WASTE MANAGEMENT OF WI -MN AUG REFUSE SERVICE 13,983.89 08/11/2015 187113 WCCO-AM 2015 SMART GARDEN SHOW JUNE 2,475.00 08/11/2015 187114 WEST CENTRAL SANITATION INC. 1700 BUTLER FIELD -JULY 350.23 08/11/2015 187115 WINE COMPANY, THE JULY PURCH 737.90 08/11/2015 187116 WINE MERCHANTS INC JULY PURCH 1,608.82 08/11/2015 187117 WIRTZ BEVERAGE MINNESOTA JULY PURCH 15,094.72 08/11/2015 187118 WM MUELLER & SONS - SEPARATE CK L31D15-03 #1 32,911.04 08/11/2015 187119 WRIGHT COUNTY SHERIFFS OFFICE MILEAGEFEE- WRIGHTCOUNTY 58.00 Total of 158 Checks: 1,317,271.77 ciq of 1 1 1 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type Al Short Term Date(s) Q — /02 -�S — ^ /oZ —JS— Fee: $30.00 Month/DiylYear — MonthJDay/Year Organization Information 420 Ass. � Name 07 � �� r% aS�� Phone Number /, A& 264'-"5&A Address where regular meeting are held City Federal or State ID: 4I - too-Zo 4,315 State zip Day and time of meetings? 0, % A"4,e Al,,A& � Is this organization organized under th aws of the State of—Minnesota? ,Ayes ❑ no How long has the organization been in existence? How may members in the organization? What is the purpose of the organization? In whose custody will organization records be kept? If I .—,ne, K'N i ie EC7- Name Phone Number 4 1/ A&"Ins- v"7 53 5 Address Ci � State zip Authorized Officer of the Organization Information True Name Phone Number Residence Address City State zip Date of Birth: / / Place of Birth: Month/day/year Have you ever been convicted of any crime other than a traffic offense? If yes, explain: City State Ll yes Ll no City of Hutchinson Application for Gambling Devices License Page 2 of 3 11 Designated Gamblina Manaeer (Oualifled under Minnesota Statute 029) nr�f 3da-Sar-Z - .7077 True Name Phone Number 7161 AL -g o n 5?�S6 A&A- fes; nsb o Residence Address City State zip Date of Birth: 0-7 / l % / 1 '2�kO Place of Birth: 1— Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes X no If yes, explain: How long have you been a member of the organization? Game Information Location #1 Alfa &A ; roan �, r Name of location where game will be played Phone Number Apr � f� xi� Ac gA4 inn/ Asn Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: _ through ! –/a /� AM Hours of the day gambling devices will be used: From %/ pM To ifs Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes Ano Game Information Location 42 .7 iii ✓r+ G S G7 m t�.ri C�cyta.,'yrtt� Name of location where game will be played --�– Phone Number Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the list additional names on Name Title T Residence Address City \ State zip E— Name Title ZOi- ( Cn-1-4 . QIG' t,,-�-140 ss35"o Residence Address City State zip 54j&e�s r°res�-O"t— Name Title �Un itv- g+' SW 47Viz ki.,j cv., M N S. s� o Residence Address City State zip Officers or Other Persons Paid for Services Information (if necessary, list additional names on separate sheet) Name Title Residence Address City State zip Name Title Residence Address City State zip Name Title Residence Address City State zip. --- Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager Ayes ❑ no Authorized Officer s ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of authorized officer of organization Date Signature ofgambling manager of organization Date Internal Use Only City Council ❑ approved ❑ denied Notes: Resolution No. 14450 A RESOLUTION AUTHORIZING MATTHEW JAUNICH, CITY ADMINISTRATOR, TO EXECUTE DOCUMENTS REQUIRED FOR REAL ESTATE PURCHASE WHEREAS, the City Council of the City of Hutchinson authorized the property acquisition related to 220 Hassan Street SE, Hutchinson, Minnesota 55350 property legally described as: South 48 feet of Lot 3 in Block 27 in the Townshite of Hutchinson, South Half, described as follows, to -wit: Beginning at the Southeast Corner of Lot 3, Block 27 in the Townsite of Hutchinson, South Half, thence running in a Northerly direction along the East boundary line of said Lot 3, 48 feet; thence running in a Westerly direction on a line parallel with the South boundary line of said Lot 3 to a point on the West boundary line of said Lot 3, 48 feet North of the Southwest Corner of said Lot 3; thence running in a Southerly direction along the West boundary line of said Lot 3 to the Southwest Corner thereof; thence running in an Easterly direction along the South boundary line of said Lot 3 to the point of beginning, in McLeod County, State of Minnesota. WHEREAS, all property owned by the City of Hutchinson or its various entities must be titled in the name of the City of Hutchinson; and, WHEREAS, the City Charter gives the City Administrator, or his designee, the ability to execute contracts on the City's behalf, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That Matthew Jaunich, City Administrator, or his designee, is hereby empowered to execute any and all documents required to effectuate the purchase of the above- described property or at the real estate closing for the purchase of this parcel. Adopted by the City Council this 1 I `" day of August, 2015. Gary T. Forcier Mayor ATTEST: Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approve Authorizing Staff to begin Negotiations on a Garbage Contract Department: Administration LICENSE SECTION Meeting Date: 8/11/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: This item was tabled at our last meeting for additional consideration. Since that last meeting, additional information has been received for your consideration by both Waste Management and West Central. That information has been included with this Board Action Form. Attached you will find an email from Waste Management with additional information for you to consider. There is also a couple of different documents from West Central with additional information for you. A letter from Don Williamson describes the information they have provided in an effort to answer some of our questions. Police Chief Dan Hatten did do a reference check on West Central and he reported to me that, from a police department standpoint, they would be comfortable with either company. Please note that West Central has provided some additional comments (in blue) to the memo I produced for the council at your last meeting. I would say that the comments they made regarding the county fees are correct. I did look into the State Statutes and I believe I was given some incorrect information from the County and do believe what they have commented on to be accurate. I have also reviewed and spoken with West Central on their agreement with Waste Management and the Spruce Ridge Landfill. I feel comfortable that West Central will be able to use Spruce Ridge in the future. Staff is asking that you consider one of the two proposals that we received for the next phase of the process which would include entering into a contract. Staff will be present to answer any questions you may have. Staff will be asking the Council for authorization to begin negotiations with one of the companies on a new 5-year contract. Please keep in my mind that our current contract expires on October 1, 2015. We are starting to get to the one point where time may be a factor and we would ask for a decisions either way Tuesday night. BOARD ACTION REQUESTED: Approve authorizing staff to begin negotiations on a new Residential Mixed Municipal Solid Waste (Refuse) and Source Separated Organic Material (Compost) Collection and Hauling Services contract. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Matt Jaunich From: Donnelly, Michael <MDonnell@wm.com> Sent: Thursday, August 06, 2015 8:45 AM To: Matt Jaunich Subject: RE: August 11 Council Meeting Matt, I apologize for getting back to you so late. My laptop was down half of Monday and most of Tuesday, and had a family matter to address yesterday. Below is what I have that can be added for information the City Council & Mayor may want to know. The Contract with Hutchinson is a valuable contract for us, but by no means are we going to get rich from it. We went from losing money to making a little bit of money and that is why we asked for the price increase. We know what it takes to service the City and provide safe, quality service that acids to the value you get. We do a lot of citywide cleanups, and none of them are quite as big of an undertaking as the curbside cleanup in Hutchinson. In the previous meeting, Mr. Williamson noted that they do as well. I don't think they realize the scope of the cleanup and the massive undertaking it is. As was mentioned, it is done over two days in the spring and two in the fall. We use 512 man hours to manage it last year. My interpretation was that Mr. Williamson sounded like it could be done easily in one day in the spring and one in the fall. We know what it takes to handle the cleanup and have been going well above the expectations of the City and the Contract. Will West Central need to come back to the City and ask for more money after the first cleanup because they are now losing money? This remains to be seen. There are some misperceptions about West Central's use of our landfill. We have heard it said that we would not allow them to use it. They were contractually obligated to material to the landfill and chose not to. Since the RFP came out, a new contract has been negotiated and they have begun bringing material to us. Something of note would also be that with our Spruce Ridge Landfill, we are providing power to about 1/3 of the homes in the City of Glencoe. We may not currently be using CNG trucks, however we are creating a renewable energy source that in turn is providing homes with power. We are planning on moving toward Compressed Natural gas trucks, but currently the only way to fuel them is to bring another truck into the City to fuel the trucks. The lack of infrastructure would cause us to introduce an additional truck into the City to provide fuel. This creates more wear & tear on the roads, not to mention additional potential for safety issues. The WM carts that are in the City differ in color in part because of a request by the City to have organics carts being a different color than the trash carts to help prevent the residents from being confused. As single -sort recycling gets into full swing, and residents are educates{ and start complying, we will have requests for smaller carts. This will eventually work its way out and the majority, if not all of the carts in the City will be uniform. We value the current contract with the City and hope the City sees the value Waste Management has provided, and will continue to provide if selected to be your hauler. Thank you, Mike Donnelly Pubtic Sector Representative email: mdonne[N)wm. com Waste Management WUMN Office: 952-229-5333 Cell: 612-419-1486 4089 ABBOTT DRIVE P.O, BOX 796 WILLMAR, MINNESOTA 56201 ' (320} 235-7630 August 6, 2015 Mr. Matt Jaunich City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350-2522 Dear Mr. Jaunich: FAX (320) 235-5715 Thank you and the City Council once again for receiving our proposal and allowing West Central Sanitation an opportunity to make a presentation. This letter and attachments contain answers to your follow up questions and also some clarifications of important information. I will answer your questions in the order received: 1) A copy of the contract you signed with Waste Management in regards to your use of Spruce Ridge. (See Attachment, WMSpruceRidgeAgreement) The Attachment shows cleariy that West Central Sanftatfon is NOT locked out from Spruce Ridge Landfill.Italso shows clearly that Spruce Ridge is legally and contractually bound to grant West Central Sanitation a longer term agreement effective January 1,_2016. 2) Information regarding your company's safety record. (See Attachment, SAFETY RECORD) 3) Any additional information/feedback on your company's willingness to pick up extra material over and above contract requirements. (I did address this at the City council presentation. West Central Sanitation performs dozens of city cleanups and is accustomed to picking up additional items. The RFP did identify a historical number of 47 tons for the clean up last year. We did account for that tonnage in our estimates so we are prepared to perform the cleanups in the same proportions you have experienced. Our goal is to please the citizens of Hutchinson like we do in all of our relationships.) In the City Administrator's Memo to the Mayor and Council dated July 24, 2015, there are also some clarifications that need to be made. I have attached the Memo with our clarifications included in the color blue on pages 2, 4 and 5. We hope to answer all your questions and establish that we have met all of 1-lutchinson's RFP requirements with the lowest cost proposal. Please contact us with any additional questions. Sincerely, '���� D n Williamson Attachments We help keep America beautiful. With vaur help. This paper contains 50116 recycled o Iwl. INDUSTRIAL WASTE SERVICES & DISPOSAL AGREEMENT COMPANY: Waste Management of Minnesota, Inc a Waste Management Company Name: Thomas Beaulieu Title: President Effective Date of Agreement: duly 1, 2015 CUSTOMER: West Central Sanitation, Inc. Name: Don Williamson TITLE: President Initial Term: 6 months This Industrial Waste & Disposal Services Agreement, consisting of the terms and conditions set forth herein, and Exhibit A, and entered into from and after the date hereof from time to time (all of the foregoing being collectively referred to as the "Agreement", is made as of the Effective Date shown above by and between the Customer named above, on its and its subsidiaries and affiliates behalf (collectively, "Customer") and the Waste Management entity named above ("the Company"). TERMS AND CONDITIONS 1. SERVICES PROVIDED. The Company will provide Customer with collection, management, transportation, disposal, treatment, and recycling services ("Services") for Customer's non -hazardous solid waste, special waste, and/or hazardous waste (collectively "Industrial Waste") as described on Exhibit A and/or Confirmation Letter(s) and/or applicable Profile Sheets. Solid Waste means garbage, refuse and rubbish, including those which are recyclable, but excluding Special Waste and Hazardous Waste. Special Waste includes polychlorinated biphenyl ("PCB") wastes, industrial process wastes, asbestos containing material, petroleum contaminated soils, treated/de-characterized wastes, incinerator ash, medical wastes, demolition debris and other materials requiring special handling in accordance with applicable federal, state, provincial or local laws or regulations. Hazardous Waste means any toxic or radioactive substances, as such terms are defined by applicable federal, state, provincial or local laws and regulations. When. Company handles special or hazardous waste for Customer, Customer will provide Company with a Generator's Waste Profile Sheet ("Profile Sheet") describing all special or hazardous waste, and provide a representative sample of such waste on request, In the event this Agreement includes transportation by Company, Customer shall, at the time of tender, provide to Company accurate and complete documents, shipping papers or manifests as are required for the lawful transfer of the special or hazardous waste under all applicable federal, state or local laws or regulations, Tender of deliver shall be considered nonconforming if not in accordance with this Paragraph. The Initial Term of this Agreement shall be six (6) months, commencing on the Effective Date set forth above, and may only renewed by a written amendment executed by both parties. 2. CUSTOMER WARRANTIES. Customer hereby represents and warrants that all waste material delivered by Customer to Company shall be in accordance with waste descriptions given in this Agreement and shall not be or contain any Nonconforming Waste. "Nonconforming Waste" means: (a) non -hazardous Solid Waste that contains regulated Special Waste or Hazardous Waste; (b) waste that is not in conformance with the description of the waste in Exhibit A, the Confirmation Letter(s) or the Profile Sheet incorporated herein; (c) waste that is or contains any infectious waste, radioactive, volatile, corrosive, flammable, explosive, biomedical, biohazardous material, regulated medical or hazardous waste or toxic substances, as defined pursuant to or listed or regulated under applicable federal, state or local law, except as stated on the Profile Sheet or Confirmation Letter; or A waste that is prohibited from being received, managed or disposed of at the designated disposal facility by federal, state or local law, regulation, rule, code, ordinance, order, permit or permit condition. Customer (including its subcontractors) represents and warrants that it will comply with all applicable laws, ordinances, regulations, orders, permits or other legal requirements applicable to the industrial Waste. 3. INSPECTION; REJECTION OF WASTE. Title to and liability for Nonconforming Waste shall remain with Customer at all times. Company shall have the right to inspect, analyze or test any waste delivered by Customer. If Customer's Industrial Waste is Nonconforming Waste, Company can, at its option, reject Nonconfonning Waste and return it to Customer or require Customer to remove and dispose of the Nonconforming Waste at Customer's expense. Customer shall indemnify, hold harmless (in accordance with Section 9) and pay or reimburse Company for any and all costs, damages and/or fines incurred as a result of or relating to Customer's tender or delivery of Nonconforming Waste or other failure to comply or conform to this Agreement, including costs of inspection, testing and analysis. 4. SPECIAL HANDLING; TITLE. If Company elects to handle, rather than reject, Nonconforming Waste, Company shall have the right to manage the same in the manner deemed most appropriate by Company given the characteristics of the Nonconforming Waste. Company may access and Customer shall pay additional fees associated with delivery of Nonconforming Waste, including, but not limited to, special handling or disposal charges, and costs associated with different quantities of waste, different delivery dates, modifications in operations, specialized equipment, and other operational, environmental, health, safety or regulatory requirements. Title to and ownership of acceptable Industrial Waste shall transfer to Company upon its final acceptance of such waste. 5. COMPANY WARRANTIES. Company hereby represents and warrants that: (a) Company will manage the Industrial Waste in a safe and workman -like maturer in full compliance with all valid and applicable federal, state and local laws, ordinances, orders, rules and regulations; and (b) it will use disposal facilities that have been issued permits, licenses, certificates or approvals required by valid and applicable laws, ordinances and regulations necessary to allow the facility to accept, treat and/or dispose of Industrial Waste. Except as provided herein, Company makes no other warranties and hereby disclaims any other warranty, whether implied or statutory. 6. LIMITED LICENSE TO ENTER. When Customer is transporting Industrial Waste to a Company facility, Customer and its subcontractors shall have a limited license to enter a disposal facility for the sole purpose of off-loading Industrial Waste at an area designated, and in the manner directed, by Company. Customer shall, and shall insure that its subcontractors, comply with all rules and regulations of the facility, as amended. Company may reject Industrial Waste, deny Customer or its subcontractors entry to its facility and/or terminate this Agreement in the event of Customer's or its subcontractors' failure to follow such rules and regulations. 7. CHARGES AND PAYMENTS. Customer shall pay the rates set forth on the Exhibit A. Customer shall pay the rates in full within 30 days of receipt of each invoice from Company. Customer shall pay a late fee on all past due amounts accruing from the date of the invoice at a rate of eighteen percent (18%) per annum, or if less, the maximum rate allowed by law. g. INDEMNIFICATION. The Company agrees to indemnify, defend and save Customer harmless from and against any and all liability (including reasonable attorney fees) which Customer may be responsible for or pay out as a result of bodily injuries (including death), property damage, or any violation or alleged violation of law, to the extent caused by Company's breach of this Agreement or by any negligent act, negligent omission or willful misconduct of the Company or its employees, which occurs (1) during the collection or transportation of Customer's Industrial Waste by Company, or (2) as a result of the disposal or Customer's Industrial Waste, after the date of this Agreement, in a facility owned by a subsidiary or affiliate of Waste Management, Inc., provided that the Company's Indemnification obligations will not apply to occurrences involving Nonconforming Waste. Customer agrees to indemnify, defend and save the Company harmless from and against any and all liability (including reasonable attorneys fees), which the Company may be responsible for or pay out as a result of bodily injuries (including death), property damage, or any violation or alleged violation of law to the extent caused by Customer's breach of this Agreement or by any negligent act, negligent omission or willful misconduct of the Customer or its employees, agents or contractors in the performance of this Agreement or Customer's use, operation or possession of any equipment furnished by the Company. Neither party shall be liable to the other for consequential, incidental or punitive damages arising out of the performance of this Agreement. 9. UNCONTROLLABLE CIRCUMSTANCES. Except for the obligation to make payments hereunder, neither party shall be in default for its failure to perform or delay in performance caused by events beyond its reasonable control, including, but not limited to, strikes, riots, imposition of laws or governmental orders, fires, acts of God, and inability to obtain equipment, permit changes and regulations, restrictions (including land use) therein, and the affected party shall be excused from performance duxing the occurrence of such events. 10. ASSIGNMENT. This Agreement shall be binding on and shall inure to the benefit of the parties and their respective successors and assigns. 11. ENTIRE AGREEMENT. This Agreement represents the entire understanding and agreement between the parties relating to the management of waste and supersedes any and all prior agreements, whether written or oral, between the parties regarding the same; provided that, the terms of any national service agreement between the parties shall govern over any inconsistent terms herein. 12. MISCELLANEOUS. (A) The validity, interpretation and performance of this Agreement shall be construed in accordance with the law of the state in which the Services are performed. (B) If any provision of this Agreement is declared invalid or unenforceable, then such provision shall be deemed severable from and shall not affect the remainder of this Agreement, which shall remain in full force and effect. (C) Customer's payment obligation for Services and the Warranties and Indemnification made by each party shall survive termination of this Agreement. Agreed & Accepted COMPANY: WAS MANAGEMENT OF ARNNESOTA, INC. Signed: Tnomas u CUSTOMER: WEST CEN AL SANT ATION, INC. Signed: &Y�a West Central Sanitation, Inc. 4089 Abbott Drive Willmar, NIN 56201.9510 Exhibit A - Addendum to Industrial We Services gnd Dis os eeme t 1. Qbli2ati4n to Deliver Waste. Customer may deliver for disposal municipal solid waste (MSW) or construction and demolition waste (C&D) to Waste Management (WM) at either Spruce Ridge RDF or the Alexandria Transfer Station. Customer may also deliver single stream recyclables to the Alexandria Transfer Station. Customer represents and warrants that it shall provide and deliver Recyclables in accordance with Company's specifications set forth in Exhibit A (1) (also "Specifications") In the event that the Recyclables do not meet Specifications, Customer shall have the sole responsibility for any resulting settlement or adjustments. Recyclables specifically exclude, and Customer agrees not to deposit or permit the deposit for collection of, any waste tires, radioactive, volatile, corrosive, flammable, explosive, biomedical, infectious, biohazardous, regulated medical or hazardous waste, toxic substance or material, as defined by, characterized or listed under applicable federal, state, or local laws or regulations, or other waste not approved in writing by Company (collectively, "Excluded Materials"). Title to and liability for Excluded Materials shall remain with Customer at all times. Title to Recyclables provided by Customer to Company is transferred to Company upon Company's receipt or collection unless otherwise provided in this Agreement or applicable law, 2. Disposal Rates a. Spruce Ridge RDF Municipal Solid Waste (MSW) - $-39,00 per ton Construction and Demolition Waste (C&D) - $39.00 per ton b. Alexandria Transfer Station -- Disposal at WM landfill only Municipal Solid Waste (MSW) - $_73.00 per ton Construction and Demolition Waste - $73.00 per ton C. Alexandria Transfer Station ---_Single Stream _RtgyY ling Transportation and Processing Fee - $100.00 per ton 1 3. Other Charges a. M' imum Disposal Tonnage. All deliveries to Spruce Ridge RDF shall be subject to a three ton minimum charge. All deliveries to the Alexandria Transfer Station shall be subject to a one ton minimum charge. b. Taxes and Fees. The above Spruce Ridge RDF MSW disposal rate do not include state, county, city or local taxes and fees, Taxes and fees will be charged as applicable. The Alexandria Transfer Station rates will be adjusted to reflect any increases in taxes and fees. Fuel and Environmental Surcharge. The rates are subject to the Company's fuel surcharge and an environmental surcharge. The environmental surcharge is fixed and applied on a per load basis. The environmental surcharge is $15.00 per load. The fuel surcharge can change weekly based on fuel prices, see www.wm.com for the current rate. Spruce Ridge RDF is subject to the disposal fuel surcharge, and the Alexandria Transfer Station is subject to the collection fuel surcharge. The fuel surcharge is applied to the disposal/recycling charges and the environmental surcharges. d. Bulky Items. In addition to the MSW rate, fuel surcharge, environmental surcharge and taxes/fees, bulky items such as mattresses and furniture will also be charged $10.751each at Spruce Ridge RDF and $21.00leach at the Alexandria Transfer Station. e. Die Out Charges. Customer will be responsible for the Company's standard charges for assisting in offloading all Solid Waste delivered for disposal. The Company shall not be responsible for any damage to Customer's vehicles or equipment resulting from the Company providing such services. 4. Recyclable Value The value of the Recyclables shall be eighty percent (80%) of the Company's Net Sale Price per ton for each commodity contained in the Recyclables. "Net Sale Price" shall mean the amount equal to the average revenue received or charges paid by the Company's processing facility, for each commodity for recyclables processed the month prior to delivery, less any freight costs paid by Company. It shall be conclusively presumed that the composition of the Recyclables delivered to the Company shall be identical to the composition of all single stream recyclables processed by Company as established from time to time by Company. Notwithstanding the foregoing, Company may perform a composition study of the Recyclables to determine the composition percentage of each commodity for the Recyclables and may revise the Net Sates Price payable to Customer to reflect the actual composition of Customer's Recyclables. Customer acknowledges that the value of the Recyclables may be negative, The work contemplated by this Exhibit A is to be done in accordance with the terms and conditions of the Industrial Services Agreement between the parties dated July 1, 2015. COMPANY: Waste Management of Minnesota, Inc. By: �G Name: Thomas Beauiie Title: President Date: 1W 1-�) 3 CUSTOMER: West Central Sanitation, Inc. i► .�FT'i2--z -1107R"j- W lfll13100J►1 Title: CFA Date: July , 2015 SETTLEMENT AGREEMENT AND MUTUAL RELEASE This Settlement Agreement and Release ("Agreement") is made effective this 16th day of July, 2015, by and between Waste Management of Minnesota, Inc. ("WM") and West Central Sanitation, Inc. ("West Central") I. RECITALS A. WM and West Central entered into an Industrial Waste Services and Disposal Agreement effective September 1, 2012. H. A dispute has arisen between WM and West Central concerning certain rights and obligations arising out of the Industrial Waste Services and Disposal Agreement ("Disposal Agreement"), with effective date of September 1, 2012. WM claims West Central breached the delivery amount term of the Disposal Agreement and other terrns, and West Central's position is that WM has incorrectly calculated the waste delivery amount requirement, II. SETTLEMENT & RELEASE A. The parties to this Agreement, namely, WM and West Central, desire to amicably resolve their dispute without the necessity of further proceedings or litigation and with the understanding that such resolution shall not constitute evidence of or be an admission that either party is entitled to prevail on any of claims and/or defenses, and shall not constitute an admission of wrongful conduct, breach of contract, breach of warranty, liability or fault on the part of either party. S. The parties to this Agreement have agreed to a full and final settlement of all disputed issues between them arising out of the Disposal Agreement. NOW, THEREFORE, in consideration of the mutual promises of the parties hereto to fully and completely resolve the dispute between WM and. West Central, the parties agree as follows: 2. WM will immediately open all gates for West Central to deliver solid waste pursuant to the terms and conditions set forth on Exhibit A. 3. WM and West Central agree to enter into negotiations for an Industrial Waste Services and Disposal Agreement which, if entered into, will allow West Central to deliver solid waste and special waste to Spruce Ridge Landfill and Alexandria Transfer Station, at a per tori rate that is lower than the gate rate charged at the Spruce Ridge Landfill, and a favorable rate for waste delivered to the Alexandria Transfer Station. 4, WM agrees to immediately provide West Central a below gate rate per ton rate for solid waste and special waste delivered to the Spruce Ridge Landfill and Alexandria Transfer Station for the remainder of calendar year 2015. S. WM hereby releases, with prejudice, West Central, from any and all claims, causes of action, choses in action, claims for damages, rights under warranty, liabilities, and rights to any other available legal and equitable remedies whatsoever, including, but not limited to, breach of contract, breach of warranty, negligence (hereinafter referred to collectively as "Claims") relating to or arising out of the Disposal Agreement effective September 1, 2012, between the parties. 5. West Central hereby releases, with prejudice, WM from any and all claim, causes of action, choses in action, claims for damages, rights under warranty, liabilities, and rights to any other available legal and equitable remedies whatsoever, including, but not limited to, breach of contract, breach of warranty, negligence (hereinafter referred to collectively as "Claims") relating to or arising out of the Disposal Agreement effective September 1, 2012, between the parties. 7. The terms of this Agreement supersede, replace and terminate all prior oral and written agreements and communications between the parties. The parties agree that this Agreement contains all of the agreements between them, and that they have no other agreements, oral or written. S. This Agreement shall be construed and enforced in accordance with the laws of the State of Minnesota. 9. The parties acknowledge that they have been represented by their own attorneys in this matter, that they have not relied upon any statements made by any other party or the other parties' agents or attorneys in their decision to sign this Agreement, 10, This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which shall constitute one and the saine instrument. Facsimile and e- mail copies of this Agreement, fully executed by all the parties, shall have the same legal force and effect as an original. IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated on their respective signatures set forth below. Dated: VLtuv 1 , 2015 � ll Dated: You �L d , 2015 WISCONSIN STATE OF MMLMMMA} ) SS. COUNT OF WASHINGTON WASTE MWGEMENT OF MINNESOTA, INC. By. Thomas Be lieu Its: President WEST CENTRAL SANIT TION, INC. By: - Y1 �G Don'Williamson Its: President and CEO The foregoing instrument was acknowledged before me this �V 'day of July, 2015, by Thomas Beaulieu , the AMXKAW President of Waste Management of Minnesota, Inc., a corporation under the laws of Minnesota, on behalf of the corporation. ly k&74� Notary Public STATE OF MINNESOTA ) )ss - COUNT ss.COUNT OF KANDIYOHI ) The foregoing instrument was acknowledged before me this � day of July, 2015, by Don Williamson, the President and CEO of 'Vilest Central Sanitation, Inc,, a corporate�n under the laws of Minnesota, on behalf of the corporation. � /,I/) 1� 1 VAN WERMERMACHE�! NGrWPuaUC•W piA COl1g1Y�pN ��iM,�, f}, qQ?¢ From: Mark Wermerskirchen [mailto:mark@mwlawpa.comJ — ALLe, d� � Cj Sent: Monday, May 18, 2015 10:46 AM To: Don Williamson Subject: RE: WM/West Central Settlement Don, This is the second email that came in over the weekend. Are you willing to give an estimate and if so do we set them straight now that as part of the estimate we are counting Litchfield, or do you give them something low( knowing they will charge you a higher price) so that you can take Litchfield to wherever it makes the most sense to you? Mark ------- Forwarded Message --- Subject:RE: WM/West Central Settlement Date:Sat, 16 May 2015 00:32:43 +0000 From:Hamstra, Micah <mhamstra@wm.com> To:mark@mwlawpa.com <mark@mwlawpa.com> Mark, One other thing I forgot to mention. I realize your client is not guaranteeing any tonnage for the remainder of 2015, but could you please have them provide us with a rough estimate of tonnage they anticipate to bring to Spruce Ridge and Alexandria for the remainder of 2015? We won't include the estimate in the contract; however, the estimated tonnage will help us determine the appropriate per ton rate. Thanks, Micah From: Hamstra, Micah ----, I�n��A'a✓g +��`���' Sent: Friday, May 15, 2015 7:29 PM To: 'mark mwlaw a.com' Subject: WM/West Central Settlement Mark, I spoke with my client and they have accepted your client's settlement offer, which consisted of the following: • WM opening up the gates for West Central at Spruce Ridge Landfill and Alexandria Transfer Station (i.e., to more lock out}; • The parties agreeing to exercise commercially efforts to negotiate a del iveryldisposal agreement effective Jan 1, 2016, to brim additional tonnage to Spruce Ridge at a per ton rate lower than the gate rate; and, ■ WM agreeing to give West Central a below gate rate per ton rate at Spruce Ridge and Alexandria far the remainder of 2015 while the parties work out the details of the 2016 delivery agreement. Because of the last component of the settlement described above, West Central and WM will also need to enter into a delivery agreement a€ong with the settlement agreement. We can use the same terms and conditions of the parties' 2012 agreement, except we'll make sure it's not exclusive, has no minimum tonnage guarantee, no liquidated damages, no right of first refusal, the term only lasts for 7 months (June l through December 31, 2015), etc. Would something like that work for you? Thanks, M icah Micah Hamstra Legal Counsel mhamstra@wm.com Waste Management 720 E. Butterfield Road, 4t" Floor Lombard, Illinois 60148 312-533-5268 Recycling is a good thing. Please recycle any printed emails. Mark Wermerskirchen Wermerskirchen Law Office, P.A. 106 Minnesota Avenue SW PO Box 1002 Willmar, Minnesota 56201 Phone: (320) 235-7615 Fax: (320) 222-5556 This message has been sent from a law firm and may contain information which is confidential and/or privileged and is intended only for the person or entity to which it is addressed. This email (including any attachment(s)) is covered by the Electronic Communications Privacy Act, 18 U.S.C. 2510-2521. If you are not the intended recipient, any review, transmission, dissemination or other use of or taking of any action upon this information by person(s) or entity(ies) other than the intended recipient(s) is prohibited. If you received this electronic mail transmission in error, please delete it from your system without copying it and notify the sender by reply email, so that our address records can be corrected. Thank you. SAFETY RECORD The Council has requested information on safety records. A letter from Sheriff Hartog of Kandiyohi County attesting to West Central Sanitation's participation in Task Force investigations is attached. OSHA Search The fairest way to assess our record is to use an unbiased resource to compare both subject companies in question. A search was performed of OSHA records for Minnesota only for the past five years. The website used is as follows: www.osha.jzov/-pls/imis/establishment In the following printout from the above search you will find no violations for West Central Sanitation. (First two pages of OSHA search) During the same period you will find ten violations with penalties assessed to Waste Management. (The next eighteen pages of OSHA search) Search results attached. August 4, 2015 "NDIYOH1 4g;N100 .COUNTY p -.30 MGM Law Enforcement Center 2201 NE 23rd Street, Suite 101 1 Willmar, MN 56201 Telephone: 320-214-6700 J Fax: 320-231-6235 www.co.kandiyohi.mn.us To Whom It May Concern: rTJluv •r i/r• •�r�� =• � ri, SHERIFF Daniel Hartog CHIEF DEPUTY Greg Stehn I was asked to write a letter concerning West Central Sanitation and their involvement with the Kandiyohi County and Willmar community. As Sheriff, l have nothing but positive experience with West Central Sanitation. Two examples that I can give are a program they sponsor called Community Spotlight. West Central Sanitation pays for media ads far different agencies that apply to West Central Sanitation for the money to do the ads. We have used it for the Task Force. The second example is the cooperation our local drug task force has with them. The drug task force officers contact them to do a "garbage pull" and check the garbage of a residence that is suspected of being involved with illegal drugs. In regards to their equipment, we have no complaints about the safety of the equipment and it appears to be well maintained. If you have further questions, please do not hesitate to call me. Sincerely, 'Sheriff Daniel Hartog Kandiyohi County Sheriff's Office DHlcba An Equal Opportunity Employer cir Search A to Z Index IEn Espaflol IContact us {FAQs I About OSMA OSHA Newsletter RSS Feeds ,{ f W 0 5 tLe;_ G'd V �1 S 1 I��f'6! f MelllJ Occupational Safety & Health Administration We Can Help Establishment Search Reflects inspection data through 07/31/2015 This page enables the user to search For OSHA enforcement inspections by the name of the establishment Information may also be obtained for a specified inspection or inspections within a specified SIC. A Note: Please read important information below regarding interpreting search results before using. Search By. Establishment West Central Sanitation State Minnesota ■ Fed & State OSHA Office All Offices ■ Case Status All Closed Open Violation Status ■ All With Violations Without Violations Inspection Date Start Date August ■ 3 v 2010 ■ End Date August ■ 3 v 2015 ■ Submit Reset Can't find it? Wildcard use % Basic Establishment Search Instructions Advanced Search Syntax Ii101t4h010&1ALL! The Integrated Management Information System [IMIS] was designed as an information resource For in-house use by OSHA staff and management, and by state agendes which carry out federally -approved OSHA programs. Access to this OSHA work product is being afforded via the Internet for the use of members of the public who wish to track OSHA interventions at particular work sites at to perform statistical analyses of OSHA enforcement activity. It is critical that users of the data understand several aspects of the system in order to accurately use the information. The source of the information in the IMIS is the local federal or state office in the geographical area where the activity occurred. Information is entered as events occur in the course of agency activities. Until cases are closed, IM IS entries concerning specific OSHA inspections are subject to continuing correction and updating, particularly with regard to citation items, which are subject to modification by amended citations, settlement agreements, or as a result of contest proceedings, THE USER SHOULD ALSO BE AWARE THAT DIFFERENT COMPANIES MAY HAVE SIMILAR NAMES AND CLOSE ATTENTION TO THE ADDRESS MAY BE NECESSARY TO AVOID MISINTERPRETATION. OSHA nal Safety & Health Administration We Can Inspection Detail Inspection: 317606143 - West Central Sanitation Inc Inspection information - Office: Minnesota Nr: 3176D6143 Report ID: 0552700 Open Date: 03/D4/2014 West Central Sanitation Inc 4089 Abbott Dr Willmar, MN 56201 Union Status: Nonunion SIC: 421211.ocal Trucldng Without Storage NAILS: 562111/5olid Waste Collection Mailing: 4089 Abbott Drive - Po Sox 796, Willmar, MN 56201 Inspection Type: Planned Scope: Complete Advanced Notice: N Ownership: Private Safety/Health: stealth Close Conference: 03/04/2014 Emphasis: L:Respnoise Close Case: 03/24/2014 Search A to Z index IEn Espaflol IContact Us )FAQs I About OSHA Newsletter RSS Feeds Menu Freedom of Information Act I Privacy & Security Statement I Disclaimers I Important Web Site Notices I International ! Contact Us U.S. Department of Labor I Occupational Safety & Health Administration 12DO ConstEtution Ave., NN, Washington, DC 20210 Telephone: 800 -321 -OSHA (6742) 1 7TY www.OSHA.gov OSHA Occupational Safety & health Administration We Can Help 'Establishment Search Search A to Z Index IEn Espailol IContaet Us IFAQs I About OSHA Newsletter RSS Feeds Menu Reflects inspection data through 07/31/2015 This page enables the user to search for OSHA enforcement inspections by the name of the establishment Information may also be obtained for a specified inspection or Inspections within a specified SIC. A Note; Please read important information below regarding interpreting search results before using. Search By: Establishment waste management State Minnesota Fed & State OSHA Office All Offices ■ Case Status • All Closed Open Violation Status . All With Violations Without Violations Inspection Date Start Date August ■ 3 ■ 2010 ■ End pate August ■ 3 vr 2015 ■ Submit Reset Can't find it? Wildcard use % Basic Establishment Search Instructions Advanced Search Syntax UO) 0 4h 0301`14J The Integrated Management Information System (IMIS) was designed as an information resource for in-house use by OSHA staff and management, and by state agendes which carry out federally -approved OSHA programs. Access to this OSHA work product is being afforded via the Internet for the use of members of the public who wish to track OSHA interventions at particular work sites or to perform statistical analyses of OSHA enforcement activity. It is critical that users of the data understand several aspects of the system in order to accurately use the information. The source of the information in the IMIS is the local federat or state office In the geographical area where the activity occurred. Information is entered as events occur in the course of agency activities. Until cases are closed, IM IS entries concerning specific OSHA inspections are subject to continuing correction and updating, particularly with regard to citation items, which are subject to modification by amended citations, settlement agreements, or as a result of contest proceedings. THE USER SHOULD ALSO BE AWARE THAT DIFFERENT COMPANIES MAY HAVE SIMILAR NAMES AND CLOSE ATTENTION TO THE ADDRESS MAY BE NECESSARY TO AVOID MISINTERPRETATION. OSHA onai Safety & Health Administration We Can fiel Inspection Detail Inspection: 315875053 - Waste Management of Minnesota Inc Inspection Information - Office: Minnesota Nr: 316875053 Report Id: 0552700 Open Date: 12/13/2012 Waste Management Of Minnesota Inc 29570 90th Avenue Way Union Status: NonUnion Cannon Falls, MN 55009 SIC: 4953/Refuse Systems NAICS: 562219/0ther Nonhazardous Waste Treatment and Disposal Mailing: 20520 Keokuk Ave Suite 200, Lakeville, MN 55044 Inspection Type: Accident Scope: Partial Advanced Notice: N Ownership: Private Safety/Health: Safety Close Conference: 04/12/2013 Close Case: 06/06/2013 Related Activity: Type ID Safety Accident 100512797 Violation Summary Serious Willful Repeat other Unclass Total Initial Violations 1 1 Current Violations 1 1 Initial Penalty $25,000 $25,000 Current Penalty $25,000 $25,000 FTA Amount Search A to Z Index IEn Espanol IContact Us IFAQs I About OSHA Health Violation Items # ID Type Standard Issuance Abate Curr$ Init$ Fta$ Contest LastlEvent 1. 01001 Serious 5205075002 04/19/2013 05/13/2013 $25,000 $25,000 $0 - Accident Investigation Summary Summary Nr: 200515740 Event: 12/13/2012 Parking Break Not Set, Truck Rolls And Kills Waste Worker Newsletter RSS Feeds Menu On December 12, 2012, Employee #1, a 55 -year-old male with Waste Management of Minnesota Inc, was working with a coworker and was working with a garbage truck, picking up garbage on a rural townshlp road. They stopped between two customers' homes and both got out to load garbage from both sides of the road. Employee #1 walked to the front of the truck and the coworker walked to the back. The parking brake was not set on the truck, When the coworker got to the back of the truck he realized the truck was railing forward. He yelled for Employee #1 and ran to get back In the truck. When the coworker got to the driver's door the truck had stopped rolling. He found Employee #1 under the front bumper of the truck, Employee #1 was killed in the event. One serious citation was issued for not: setting the parking brake. Keywords: struck by, motor vehicle, truck, crushed, untrained Inspection Degree Nature Occupation 1 316875053 Fatality Asphyxia Garbage collectors OSHA Search A to Z Index IEn EspatioI IContact Us IFAQs I About OSHA Newsletter RSS Feeds Menu & Health Administration We Can Help Inspection Detail Inspection: 317991990 - Waste Management Of Minnesota Inc Inspection Information - Office: Minnesota Nr: 317991990 Report ID: 0552700 Open Date: 05/18/2015 Waste Management Of Minnesota Inc 905 Channel Parkway Marshall, MN 56258 Union Status: Nonunion SIC: 4212/Local Trucking Without Storage NAILS: 562111/Solid Waste Collection Inspection Type: Planned Scope: Complete Advanced Notice: N Ownership: Private Safety/Health: Health Dose Conference: 06/02/2015 Emphasis: L:Respnoise Close Case: 06/25/2015 Violation Summary Serious Willful Repeat Other Unclass Total Initial Violations 1 1 Current Violations 1 1 Initial Penalty $350 $350 Current Penalty $245 $245 FTA Amount Violation Items # ID Type Standard Issuance Abate Curr$ Iniil$ F" Contest lastEvent 1. 01001 Other 5206070001 G 06/04/2015 06/08/2015 $245 $350 $0 I - Informal Settlement Freedom of Information Act I Privacy & Security Statement J Disclaimers I Important Web Site Notices + International I Contact Us U.S. Department of La bar I Occupational Safety & Health Administration 1 200 CanAitudonAve,, NW, Washington, DC 20210 Telephone: 800-321-OSFLN (6742) 1 T1Y www.osl%.gov OSHA r �1 rl,V' & Health Administration We Can Help Violation Detail Search A to Z Index I E n Espaflol lContact Us IFAQs I About OSHA Standard Cited: 5206070001 G Employee Right -to -Know Training Requirements Penalty and Failure to Abate Event History Type Event Violation Items Penalty Nr:317991490 Citation: 01001 Issuance: 06/04/2015 ReportingID:0552700 Viol Type: Other NrIrsWnces: 1 Contest Date: Abatement Date: 06/08/2015 I Nr Exposed: 8 Final Order: Initial Penalty: $350.00 REC: Emphasis: Current Penalty: $245.00 Gravity: #•lax Category: Penalty and Failure to Abate Event History Type Event Date Penalty Abatement Type FTA Insp Penalty 2: issued 06/04/2015 $350.00 06/08/2015 Other Penalty I: Informal Settlement 06/22/2015 $245.00 06/08/2015 Other Newsletter RSS Feeds Menu Freedom of Informafion Act I Privacy & Security Statement ! Disclaimers I Important Web Site Notices I International I Contact tis U.S. Department of Labor I Occupational Safety & Health Administration 120a Constitution Ave„ NW, Washington, DC 20210 Telephone. 800 -321 -OSHA (6742) I TrY www.OSHA.gov OSHA V. E lel'-,v onal Safety & Health Administration We Can Hel Inspection Detail Inspection: 317991362 - Waste Management Of Minnesota Inc Search A to Z Index IEn Espagol (Contact Us I FAQs I About OSHA Inspection Information - Office: Minnesota Nr: 319991362 ReportIR: 0552700 Open bate: 05/08/2015 Waste Management Of Minnesota Inc 25237 755tH Ave Clarks Grove, MN 56016 Union Status: Nonunion SIC: 4212/1-ocal Trucking Without Storage NAILS: 562111/Solid Waste Collection Inspection Type: Planned Scope: Complete Advanced Notice: N Ownership: Private Safety/Heafth: Health Close Conference: 05/20/2015 Emphasis: L:Respnoise Close Case: 06/23/2015 Violation Summary Serious Willful Repeat Other Unclass Total Initial Violations 1 1 Current Violations 1 1 Initial Penalty $600 $600 Current Penalty $420 $420 FTA Amount Violation Items # In Type Standard Issuance Abate Curr$ Init$ Fta$ Contest LastEvent 1. 0101 Other 5206070001 G 06/02/2015 07/05/2015 $420 $600 $0 I - Informal Settlement Newsletter RSS Feeds Menu Freedom of Information Act I Privacy & Security Statement I Disclaimers i Important Web Site Notices i International I Contact Us U.S. Department of labor I pocupational Safety & Health Adatt nlstration 1 200 Constltution Ave., NW, Washington, DC 20210 Telephone: 800 -321 -OSHA (6742) 1 TTY www-OSHA.gov OSHA & Health Administration We Can Violation Detail Search A to Z Index IEn Espahol IContact Us IFAQs I About OSHA Standard Clted:5206070001 G Employee Right -to -Know Training Requirements Penalty and Failure to Abate Event History Type Event Violation Items Penalty Nr:317991362 Citation: 01001 Issuance: 06/02/2015 ReportingID:055270D Viol Type: Other NrInstances: 1 Contest Date: Abatement Date: 07/05/2015 X Nr Exposed: 26 Final Order: Initial Penalty: $600.00 REC: Emphasis: Current Penalty: $420.00 Gravity: Haz Category: Penalty and Failure to Abate Event History Type Event Elate Penalty Abatement Type FTA Insp Penalty Z: Issued 06/02/2015 $600.00 07/05/2015 Other Penalty I: Informal Settlement 06/19/2015 $420.00 07/05/2015 Cather Newsletter RSS Feeds Menu Freedom of Information Act I Privacy & Security Statement j Disclaimers J Important Web Site Notices I International I Contact Us U.S. Department of labor I Occupational Safety & Health Administration 1 200 Constitution Ave., NW, Washington, DC 20210 Telephone: S00 -321 -OSHA [6742] I TTY www.OSHA.gov Aak El). i r � i-, s7�; ri; 1" k `r ;�il'iji „z OSHA Occupational Safety & Health Administration We Can Inspection Detail Inspection: 317797140 - Waste Management Of Minnesota Inc Inspection Information - Office: Minnesota Nr: 317797140 Report ID: 0552700 Open Date: 07/16/2014 Waste Management Of Minnesota Inc 1 12448 Pennsylvania Ave 5 Initial Penalty Savage, MN 55378 Union Status: NonUnion SIC: 4212/1-ocal Trucking Without Storage $2,450 NAICS: 562111/Solid Waste Collection FTA Amount InspeclJon Type: Planned Scope: Complete Advanced Notice: N Ownership: Private Safety/Health: Safety Close Conference: 07/16/2014 Emphasis: L: Fs Cfose Case: 09/19/2014 Violation Summary Serious Willful Repeat Other Unclass Total Initial Violations 1 1 Current Violations 1 1 Initial Penalty $2,450 $2,450 Current Penalty $2,450 $2,450 FTA Amount Search A to Z Index IEn EspaAM IContack Us IFAQs I About OSHA Violation Items # ID Type Standard issuance Abate Curr$ Init$ Fta$ Contest LastEvent 1. 01001 Serious 182065302 07/30/2014 08/09/2014 $2,450 $2,450 $0 - Newsletter RSS Feeds Menu Freedom of Information Act l Privacy & Security Statement l Disclaimers i Important Web Site Notices i International I Contact Us U.S. Department of Labor 10=pabanal Safety & Health Administration 1 20U Constitution Ave., NW, Washington, CSC 20210 Telephone: 800 -321 -OSHA (6742) I TTY www.OSHA.gov OSHA Occupational Safety & Health Administration We Can Hel Violation Detail Search A to Z Index IEn Espaflol IContact Us IFAQs I About OSHA Standard Cited: 182065302 General Duty Clause and Workplace Safety Programs Newsletter RSS Feeds Menu Freedom of Information Act i Privacy & Security Statement I Disclaimers I Important Web Site Notices I International 1 Contact Us U.S. Department of Labor I Omupatlonal Safety & Flealth Administration 1 200 Constitution Ave., NW, Washington, DC 20210 Telephone: 800 -321 -OSHA [6742] l TTY WWW.oSHA.gov Violation Iterns Nr:317797140 Citation: 01001 Issuance: 07/30/2014 ReportingID:0552700 Viol Type: Serious Nrinstances: 1 Contest Date: Abatement Cate: 08/09/2014 X Nr Exposed: 4 Final Order: Initial Penalty: $2,450.00 REC: Emphasis: Current Penalty: $2,450.00 Gravity: Haz Category: Newsletter RSS Feeds Menu Freedom of Information Act i Privacy & Security Statement I Disclaimers I Important Web Site Notices I International 1 Contact Us U.S. Department of Labor I Omupatlonal Safety & Flealth Administration 1 200 Constitution Ave., NW, Washington, DC 20210 Telephone: 800 -321 -OSHA [6742] l TTY WWW.oSHA.gov OSHA Occupational Safety & Health Administration We Can Inspection Detail Inspection: 317707107 - Waste Management Of Minnesota Inc Inspection Information - Office: Minnesota Nr: 317707107 Report ID: 0552700 Open Date: D4J23/2014 Waste Management Of Minnesota Inc Initial Penalty 6670 11th Ave Sw Union Status: Nonunion Rochester, MN 55902 FTA Amount SIC: 4212/Local Truclang Without Storage NAICS: 5621II/Solid Waste Collection Inspection Type: Planned Scope: Complete Advanced Notice: N Ownership: Private Safety/Health: safety Close Conference: 04/23/2014 Emphasis: L: Es Close Case: 09/29/2014 Violation Summary Serious Willful Repeat Other Unclass Total Initial Violations 1 1 Current Violations 3 1 Initial Penalty $1,750 $1,750 Current Penalty $075 $875 FTA Amount Search A to Index IEn EspaRol IContatt Us IFAQs l About OSHA Violation Items # ID Type Standard Issuance Abate Curr$ Init$ Fta$ Contest LastEvent 1. 01001 Serious 19100132 A 05/06/2014 05/30/2014 $875 $1,750 $0 05/20/2014 F - Formal Settlement Newsletter RS5 Feeds Menu Freedom of Information Act I Privacy & Security Statement i Disclaimers I Important Web Site Notices i International I Contact Us U.S. Department of Labor I Occupational Safety & Health Administration 1 200 Constitution Ave., NW, Washington, DC 20210 Telephone: 800 -321 -OSHA (6742) I TiY www.OSRA.gov OSHA r E. Safety & Health Administration We Can Help Violation Detail Search A to 7Index 1En Espanol (Contact Lis IFAQs I About OSHA Standard Cited: 19100132 A General requirements. Penalty and Failure to Abate Event History Type Event Date Penalty Abatement Type FTA Insp Penalty Z: Issued 05/06/2014 $1,750.00 05/30/2014 Serious Penalty F: Formal Settlement 09/27/2014 $875.00 05/30/2014 Serious Newsletter RS5 Feeds Menu Freedom of Information Act J Privacy & Security Statement I Disclaimers I Important Web Site Notices I International l Contact Us U.S. Department of Labor I Oowpational Safety & Health Administration 1 200 Constitution Ave., NW, Washington, DC 20210 Telephone: 800 -321 -OSHA (6742) 1 TTY www.DSHA.gov Violation Items Nr:317707107 Citaticn: 01001 Issuance. 05/06/2014 ReportingID:0552700 Viol Type: Serious NrInstances: 1 Contest Date: 05/20/2014 Abatement Date: 05/30/2014 X Nr Exposed: 2 Final Order: 09/27/2014 Initial Penalty: $1,750.00 REC: Emphasis: Current Penalty: $875.00 Gravity: Haz Category: Penalty and Failure to Abate Event History Type Event Date Penalty Abatement Type FTA Insp Penalty Z: Issued 05/06/2014 $1,750.00 05/30/2014 Serious Penalty F: Formal Settlement 09/27/2014 $875.00 05/30/2014 Serious Newsletter RS5 Feeds Menu Freedom of Information Act J Privacy & Security Statement I Disclaimers I Important Web Site Notices I International l Contact Us U.S. Department of Labor I Oowpational Safety & Health Administration 1 200 Constitution Ave., NW, Washington, DC 20210 Telephone: 800 -321 -OSHA (6742) 1 TTY www.DSHA.gov OSHA onal Safety & Health Administration We Can Hel Inspection Detail Inspection: 317464402 - Waste Management Inc Inspection Information - Office: Minnesota Nr: 317464402 Report ID: 0552700 Open date: 01/13/2014 Waste Management Inc 2654 W Cliff RQ Burnsville, MN 55337 union Status: Nonunion SIC: 4953/Refuse Systems NAILS: 562212/Solid Waste Landfill Inspection Type: Planned Scope: Complete Advanced Notice; N Ownership: Private Safety/Health: Safety Close Conference: 01/13/2014 Emphasis: L: Di Close Case: 01/27/2014 Violation Summary Serious Willful Repeat Other Unclass Total Search A to Z Index I En Espefiof (Contact Us IFAQs I About OSHA Initial Violations 1 I Current Violations 1 1 Initial penalty $1,050 $1,050 Current Penalty $735 $735 FTA Amount Violation Items # 10 Type Standard Issuance Abate Curr$ Init$ Fta$ Contest LastEvent 1. 01001 Serious 52050840 01/15/2014 02/01/2014 $735 $1,050 $0 I - Informal Settlement Newsletter RSS Feeds Menu Freedom of Information Act I Privacy & Security Statement I Disclaimers I Important Web Site Notices I International I Contact Us U.S. Department of labor I occupational Safety & Heatth Administration 1 200 Constitution Ave., NW, Washington, DC 20210 Telephone: 800 -321 -OSHA (6742) 1 TTY www.OW.gov ` �-' f�~ `•• "� � 1.�J rl�t ti `? �l t � ��' ! ";s I�'rf'�i•� �ti OSHA Occupational Safety & Health Administration We Can Help Violation Detail Search A to Z Index IEn EspaRo! 1Contaet Its IEAQs I About OSHA Standard Cl bed: 52050890 Hydraulic Presses, Barrier Guard Penalty and Failure to Abate Event History Type Event Violation Items Penalty Nr:317464402 Citation: 01001 Issuance: 01/15/2014 RepordngID:0552700 Viol Type: Serious Nrinstances: 1 Contest Date: Abatement Date: 02/01/2014 X Nr Exposed. 1 Final Order: Initial Penalty: $1,050.00 REC: Emphasis: Current Penalty: $735.00 Gravity: Naz Category: Penalty and Failure to Abate Event History Type Event Dane Penalty Abatement Type FTA Insp Penalty 2: Issued 01/15/2014 $1,050.00 02/01/2014 Serious Penalty I: Informal Settlement 01/20/2014 $735.00 02/01/2014 Serious Newsletter RSS Feeds Menu Freedom of Information Act I Privacy & Security Statement I Disclaimers I Important Web Site Notices i International I Contact Us U.S. Department of Labor I Occupational Safety & Health Administration 1 200 Constitudon Ave., NW, Washington, OC 20210 Telephone: 800 -321 -OSHA (6742) 1 TTY vm"'OSHA.gov OSHA Occupational Safety & Health Administration We Can Inspection Detail Inspection: 317397594 - Waste Management Of Minnesota Inc Inspection Information - Office: Minnesota Nr: 317397594 Report ID: 0552700 Open Date: 10/29/2013 Waste Management Of Minnesota Inc 511 Hwy 2 W Union Status: NonUnion Cohasset, MN 55721 SIC: 4212/1-ocal Trucldng Without Storage NAICS: 56211I/Solid Waste Collection Inspection Type: Planned Scope: Complete Advanced Notice: N Ownership: Private Safety/Health: Health Close Conference: 11/04/2013 Emphasis: L:Respnoise Close Case: 11/25/2013 Violation Summary Serious Willful Repeat Other Unclass Total I Search A to Z Index IEn Espeflol 1Contect Hs IFAQs I Abort OSHA Initial Violations 1 1 Current Violations 1 1 Initial Penalty $1,054 $1,050 Current Penalty $735 $735 FTA Amount Violation Items # IO Type Standard Issuance Abate Curr$ Init$ Fta$ Contest LastEVent 1. 01001 Serious 19100110 E04 III 11/06/2013 11/29/2013 $735 $1,050 $0 I - Informal Settlement Newsletter RSS Feeds Menu Freedom of Information Act I Privacy & Security Statement I Disclaimers I! Important Web Site Notices I International J Contact Us U.S. Department of Labor I Occupational Safety & Health Administration 1 200 Constitution Ave., NW, Washington, DC 20210 Telephone: NO -321 -OSHA (6742) 1 Try www.OSHA.gov OSHA & Health Administration We Can Help Violation Detail Search A to Index IEn EspaHol (Contact Us IFAQs I About OSHA Standard Ci ted: 19 100 110 E04 III Storage and handling of liquefied petroleum gases. Penalty and Failure to Abate Event History Type Event Violation Items Penalty Nr:317397594 Citation: 01001 Issuance: 11/06/2013 ReporbngID:0552700 Viol Type: Serious NrInstances: 1 Contest Date: Abatement Date: 11/29/2013 X Nr Exposed: 1 Final Order: Initial Penalty: $1,050.00 REC: Emphasis: Current Penalty: $735.00 Gravity: Haz Category: Penalty and Failure to Abate Event History Type Event Date Penalty Abatement Type FTA Insp Penalty 2: Issued 11/06/2013 $1,050.00 11/29/2013 Serious Penalty I: Informal Settlement 11/19/2013 $735.00 11/29/2013 Serious Newsletter RSS Feeds Menu Freedom of Information Act J Privacy & Security Statement I Disclaimers I Important Web Site Notices I International I Contact Us U.S. Department of Labor 10cwpational Safety & Health Administration l 200 Constitution Ave., NW, Washington, DC 26210 Telephone: 600 -321 -OSHA (6742) l TTY www.OSHA.gov OSHA Search A to z Index IEn Espa Hol lContact Us IFAQs I About OSHA Newsletter RSS Feeds Menu Safety & Health Administration We Can Help I Inspection Detail Inspection: 317078NS - Waste Management Of Minnesota Inc Inspection Information - Office: Minnesota Nr: 317478095 Report ID: 0552700 Open Date: 04/18/2013 Waste Management Of Minnesota Inc 5816 Lincoln Dr Edina, MN 55436 Union Status: Nonunion SIC: 4953/Rehm Systems NAILS: 5622 1 9/Crther Nonhazardous Waste Treatment and Disposal Mailing: 1901 Ames Dr, Burnsville, MN 55306 Inspection Type: Planned Scope: Partial Advanced Notice: N Ownership: Private Safety/Health: Safety Close Conference: 08/28/2013 Emphasis: L: Si Close Case: 11/05/2014 Initial Violations Current Violations Initial Penalty Current Penalty FTA Amount Violation Summary Serious Willful Repeat Other Unclass Total 1 1 1 $70,000 $3,500 1 $70,000 $3,500 Violation Items # I0 Type Standard Issuance Abate Curr$ Init$ Fta$ Contest LastEvent 1. 01001 Other 5205075002 09/04/2013 11/24/2014 $3,500 $70,000 $0 09/12/2013 F - Formal Settlement Freedom of Information Act 1 Privacy & Security Statement I Disclaimers 1 Important Web Site Notices 1 International I Contact Us U.S. Department of tabor I Oonrpational Safety & Heatth Administration i 200 Constltutlon Ave., NW, Washington, DC 20210 Telephone: 800 -321 -OSHA (6742) 1 TTY www.05HA.9ov OSHA Occupational Safety & Health Administration We Can Help Violation Detail Search A to Z Index IEn Espa%ol IContact Us IFAQs I Abouto5HA Standard Clted:5205075002 Veh ides Used to Transport Employees Violation Items Nr:317078095 Citation: 01001 Issuance: 09/04/2013 ReporbngID:05527DO Viol Type: Other NrInstances: 1 Contest Date: 09/12/2013 Abatement Date: 11/20/2014 X Nr Exposed: 1 Final Order: 10/26/2014 Initial Penalty: $70,000.00 REC: A Emphasis: Current Penalty: $3,500.00 Gravity: Hao Category: Penalty and FaI]ure to Abate Event Ffistory Type Event Date Penalty Abatement Type FTA Insp Penalty Z: Issued 09/04/2013 $70,000,00 10/02/2013 Willful Penalty F: Formai Settlement 10/26/2014 $3,500.00 11/20/2014 Other Newsletter R5S Feeds Menu Freedom of Information Act I Privacy & Security Statement I Disclaimers I Important Web Site Notices I Internabonal I Contact Us U.S. Department of Labor I Occupational Safety & Health Administration 1200 Constitution Ave., NW, Washington, DC 20210 Telephone: 800 -321 -OSHA (5742) 1 TTY www.OSHA.gov OSHA & Health Administration We Can Help Inspection Detail Inspection: 315112276 - Waste Management Search A to Z Index IEn Espanol IContact Us IFAQs I About OSHA Inspection Information - Office., Minnesota Nr: 315112276 Report ID: 0552700 Open Date: 11/29/2010 Waste Management 739 Beaver Avenue Mankato, MN 56001 Union Status: NonUrlion SIC: 4953/Refuse Systems NAICS: 562212/Solid Waste Landfill Mailing: 739 Beaver Avenue F.O. Box 336, Mankato, MN 56002 Inspection Type: Planned Scope: Complete Advanced Notice: N Ownership: Private Safety/Health: Safety Close Conference: 11/29/2010 Emphasis: L:Di Close Case: 12/29/2010 Violation Summary Serious Willful Repeat Other Unclass Total Initial Violations 1 1 Current Violations 1 1 Initial Penalty $350 $350 Current Penalty $245 $245 FTA Amount Violation Items # ID Type Standard Issuance Abate Curr$ Init$ Fta$ Contest LastEnent 1, Q1QQ1 Other 5205011601 12/03/2010 12/27/2010 $245 $350 $0 I - Informal Settlement Newsletter RSS Feeds Menu Freedom of Information Act I Privacy & Security Statement I Disclaimers J Important Web Site Notices I International I Contact lis U.S. Department of Labor I occupational Safety & Health Administration 1200 Constitution Ave., NW, Washington, DC 20210 Telephone: B00 -321 -OSHA (6742) 1 TrY www-0SHA.9ov OSHA � & Health Administration We Can Hel; Violation Detail Search A to Z Index I En Espanol IContact Us IFAQs I About OSHA Standard Cited: 5205011501 Carbon Monoxide Monitoring Penalty and Failure to Abate Event History Type Event Violation Items Penalty Nr:315112275 Citation: 01001 Issuance: 12/03/2010 ReportingID:0552700 Viol Type: Other Nrinstances: 1 Contest Date: Abatement Date: 12/27/2010 X Nr Exposed: 5 Final Order: Initial Penalty: $350.00 REC: Emphasis: Current Penalty: $245.00 Gravity: Haz Category: Penalty and Failure to Abate Event History Type Event Hate Penalty Abatement Type FTA Insp Penalty Z: Issued 12/03/2010 $350.00 12/27/2010 Other Penalty I: Informal Settlement 12/13/2010 $245.00 12/27/2010 Other Newsletter RS5 Feeds Menu Freedom of Information Art I Privacy & Security Statement I Disclaimers I Important Web Site Notices I International I Contact lis U.S. Department of Labor I Occupational Safety & Health Administration j 200 Constitution Ave., NW, Washington, DC 20210 Telephone: 800 -321 -OSHA (6742) I TTY www.OSHA.gov Memo To: Mayor Forcier and City Council Members From: Matt Jaunich, City Administrator Date: 7/24/15 Re: West Central & Waste Management Proposals Office of the City Administrator 111 Hassan Street SE Hutchinson, MN 55350-2522 320-234-4241/Fax 320-234-4240 In March of this past year, you instructed staff to begin the process of putting together a Request for Proposal (RFP) on our residential refuse and compost collection and hauling contract. The RFP also include the pickup of refuse and compost at all of the city -owned locations. The last time the City sought proposals was in April of 2000. The current contract for such services with Waste Management expires on October 1, 2015. RFPs went out in late May and early June. Besides ads being placed in the local paper and on the League of Minnesota Cities' website, I also sent out 6 RFPs to the following companies: Elite Waste Disposal of Jordan, MN; Mumford Sanitation of Howard Lake, MN; Randy's Sanitation of Delano, MN; Renville Sibley Sanitation of Gibbon, MN; Waste Management of Blaine, MN; and West Central Sanitation of Willmar, MN. When it was all said and done, the City received two responses to its RFP request. One was from our current provider, Waste Management, and the other was from West Central Sanitation. The two proposals included all of the requirements that were laid out in the RFP. I assigned a group of staff along with councilman Arndt to assist me in the process of reviewing the two proposals. The staff involved in the process consisted of the following: Andy Kosek, Andy Reid, John Olson, John Paulson, Marc Sebora and Sara Witte. I believe the group did a very good job of vetting the two proposals which included an interview with Waste Management and West Central on July 9. The following is a summary of the two proposals included a list of "positives" and "negatives" as compiled by the working group that assisted in the review of these proposals. While we had hoped to come up with a recommendation, in the end we simply felt it would be best to lay out the proposals in front of the Council so you could make an educated decision on who you felt would best serve the community when it comes to residential garbage and compost collection and hauling services. West Central Sanitation West Central Sanitation is a family-owned business headquartered in Willmar, Minnesota with shops and recycling facilities in Hutchinson and Oliva. West Central has over 35 years of experience serving more than 90,000 people in 17 counties and 120 communities throughout Minnesota. They recently took over the recycling services in McLeod County along with taking over garbage/recycling services in Mankato and North Mankato along with garbage service in Redwood Falls. Their President and Owner Don Williamson, along with their Municipal Market Manager Jeff Bertram and their Operations Manager Ray Sweetman represented West Central at the July 9 interview with city staff. The following has been identified by staff as positives and negatives in relation to the West Central proposal: Positives • Their proposal offered the best price of the two and would include a reduction in costs for residential collection and hauling: o Their proposal was about $23,000 cheaper then what the city is expected to pay this year to Waste Management o Their proposal was also about $42,000 cheaper than the proposal that was submitted by Waste Management o Over a 5 -year contracted, it is estimated that this would be a total savings to the city of about $115,000 over what we are currently paying and about a $210,000 savings over what Waste Management Proposed. • They provided an alternative disposal site with a competitive tipping fee. • Accepting the proposal from West Central would mean that there would be one service provider for garbage, compost and recycling collection within the city. • West Central indicated that they would provide new garbage and compost carts for all residential users. • They provided great technology options including a mechanism to take pictures of garbage cans on the route to verify issues. • They will be using a fleet of natural gas fueled trucks. • They received high customer service comments from references with a couple noting their customer service was superior to previous companies. During the interview process they noted that they would have a customer service specialist assigned to Hutchinson. Negatives • Staff had some concerns on the uncertainty on the long-term ability for them to use Spruce Ridge Landfill as a dumping site. They are currently able to use the site, but have had instances in the past where they were not allowed to use it. In the twenty years West Central Sanitation has been utilizing the Spruce Ridge Landfill there has been only one recent period of time WCS had a volume disagreement with WM and ceased disposing of solid waste at that site. This has been resolved. Agreement is attached. • Seemed unwilling to provide different size cart options for compost material if the City decided to go that direction. • West Central will be unable to provide Creekside with any additional yard waste/organic material. WCS does have yard waste/organic matter available for Creekside. We did not promise delivery in our RFP response. We did not realize you were only receiving 20 yards per month. We could easily bring you more than that amount if desired. 4 • Typical concerns related to a transition period of going to a new provider. However, references noted that they had no issues when they switched over. Waste Management Waste Management is a publicly owned business headquartered in Houston, Texas. With over 42,000 employees, Waste Management is one of the largest solid waste providers in the United States. Locally, their offices are out of Blaine, Minnesota with the city of Hutchinson being served by their fleet out of Winsted, Minnesota. Waste Management has over 40 years of experience serving more than 20 million people. Waste Management is the city's current provider having served the city for the past 20 years. Their Public Sector Sales Representative Mike Donnelly and the local Route Manager Grant Henkelmann represented Waste Management at the July 9 interview with city staff. The following has been identified by staff as positives and negatives in relation to the Waste Management proposal: PnS1ti Vee, • Waste Management has over 20 years of service working in the community. This relationship has built a good working relationship and familiarity with the staff and operations of the City. Overall, the City has been satisfied with the service it has received from Waste Management. • In their proposal, they noted that they would provide service to city locations for free. • Waste Management would be able to provide Creekside with additional yard waste/organic material over and above what they would collect in town (20-30 yards a month). • They seemed willing to provide us with different size carts for compost material if the City decided to go that direction. • They have been very helpful in assisting Creekside with their operations and the inspections of compost carts for contamination. • They have established a strong safety record in town. • Has shown the ability to go over and beyond the contract requirements noting that they have consistently picked up more than the 2 items on spring and fall clean up days. • Waste Management noted that they have four employees who live within in the community and another 20 employees who live within McLeod County. • They are a property owner within the County — Have paid over $8 million in fees to McLeod County since 2010 and have been known to donate to the community. Negatives • Their proposal offered the more expensive option for residential collection and hauling and would include an increase in costs: o Their proposal was about $19,000 more expensive than what we are expected to pay this year. o Their proposal was about $42,000 more expensive than the proposal submitted to us by West Central. o Over a 5 -year contract, it is estimated that this increase in rates would cost the city about $95,000 more than what we are currently paying and about $210,000 more than what West Central proposed. Staff was concerned with the fact that there appeared to be no plans by Waste Management to do a complete replacement of the current carts and/or change the fact that there are currently various colors associated with their carts. Staff noted that keeping Waste Management would mean that there would not be one service provider in town for garbage, compost, and recycling collection. The Unknowns As staff reviewed the two proposals, we came to the conclusion that there are a couple of factors that we are simple not going to be able to answer at this time. One item that we won't be able to identify at this time is the "over and above" service we would get from West Central, and how that would relate to the current services we receive from Waste Management if we were to switch companies. Staff has noted that Waste Management has consistently gone over and above their contract duties to get the job done for the City. Staff would like to think that West Central would do this as well, but we simply don't know that at this time. Another question we are unable to answer at this time has to deal with the impact on Creekside if we were to switch companies. Would Waste Management continue to drop off material if they are no longer serving the City? What type of service would we get from West Central when it comes to monitoring contamination in our compost carts? Right now we have a good working relationship with Waste Management. Will we have that same relationship with West Central? Lastly, and maybe one of the biggest unknowns, has to deal with the long-term impact of landfill fees on the City if we switch companies. When considering the impact on landfill fees, please take the following into consideration: • The City currently pays about $130,000 a year in tipping fees. Rates have increased as follows: 2010 - $46.99/ton; 2011 - $47.24; 2012 - $47.49; 2013 - $50.49 (solid waste tax included); 2014 & 2015 - $51.49. The City is concerned about impact on landfill fees. It appears they have already gone up almost 10% in four years. West Central Sanitation's ability to offer access to a competitive disposal site will keep the City's landfill costs lower. • West Central has had issues with dumping at Spruce Ridge which is owned by Waste Management. • West Central has stated that they will dump at Spruce Ridge if directed by the City even though they have had times when they were not able to. • West Central has provided an alternative option that is financially comparable to what we are currently paying if Spruce Ridge is not available to them and/or if rates get to high. • Through conversations with Waste Management, they led us to believe that they would be willing to work with us on tipping fees at Spruce Ridge. When considering the landfill fees, one question that needs to be asked of the Council has to do with your potential willingness to use a landfill outside of the County if need be? If we felt there was a need to use another landfill outside of the County would we be willing to do so knowing the following: M • If we did so, the County would lose out on the $10.18/ton charge they currently collect at Spruce Ridge. Not completely true. Further explanation below. • Of that $10.18/ton, $3.50 is the local tipping fee that goes directly to the County. West Central Sanitation's proposal envisioned and clearly stated collecting and paying the $3.50/ton fee to McLeod County. McLeod County would NOT lose this fee. • Of that $10.18/ton, $6.66 goes to the abatement fund at the State but comes back to the County in Score Funds. The $6.66/ton does NOT fund SCORE funds. SCORE (funds rebated to counties for recycling efforts) is collected through the Minnesota Solid Waste Tax of 9.75% on residential solid waste collection activities on your citizens utility bill. The $6.66/ton fee is the Greater Minnesota Landfill Cleanup Fee that is collected at all outstate landfills and would still be paid at the landfill used by West Central Sanitation. The proceeds from the fee are held in common by the State for all out state landfills, including Spruce Ridge. For correct interpretation of these taxes and fees please reference Minnesota Statutes 115A.923 and 297H, 297H.02 • However, if Waste Management made a significant increase in their landfill fees, we have alternative options that may be more feasible. • Waste Management has estimated that out of Hutchinson alone, the waste that they have collected has fees that added up to close to $25,000 a year. If we were to take our waste outside of the County, they would lose this $25,000. Mcleod County will NOT lose fees. • West Central has proposed making an additional contribution to the County equal to the $3.50 per ton of waste dumped outside of the County. References for West Central I did three reference checks on West Central. The result of those references is as follows: City of Redwood Falls — Switched from Waste Management to West Central back in September of 2014. Their biggest reason for switching was because of Waste Management's customer service. The transition period went "flawlessly". West Central delivered 2,000 carts (3 different sizes) and the City doesn't recall any complaints on the process. Landfill fees were included in their rates which are guaranteed for 5 years. In the opinion of the City Administrator, he would not want to work with anyone else outside of West Central. City of North Mankato — Switched to West Central from a local company called Hansen Sanitation back in January. Switch went smoothly and they have been satisfied so far with the service they have received. The biggest reason for their switch is that they are expected to save about a $700,000 over the 5 -year contract. North Mankato did a joint bid with the City of Mankato who ended up switching from Waste Management to West Central (20,000 carts) after 14 years of service with Waste Management. The paper reported that West Central's bid was about $300,000 cheaper than Waste Management's bid to Mankato. City of Annandale — The City just renewed their contract with West Central for another 5 years (they've been servicing the City for about 5.5 years). The previous hauler was a local company called Helmbrecht. According to the current Administrator, she believes the switch was due to a combination of service proposals (having carts) and cost savings. Landfill costs are included in their prices and the current contract calls for standard inflation rate increases. West Central received high marks on their customer service. ('nnelncinn 6 Staff believes we have received two very good proposals and we believe either one of the companies would do a great job for the City. If we stick with Waste Management, staff knows what to expect and feels comfortable that we will continue to receive a great service. If the Council would make the decision to switch to West Central, staff has no concerns on their ability to do the job needed for the City. When looking at both proposals, staff does not believe either proposal will have a significant impact on the current rates we charge our residents. When looking at making a decision on which company we should begin negotiations with on a new 5 -year contract, please take into account the proposal evaluations we included in the RFP. Our RFP noted that proposals will be evaluated on 7 different considerations with the primary consideration being cost. Here is how those 7 considerations break down. Primary Consideration Cost— Advantage West Central ($215,000 difference) Secondary Considerations Qualifications/Ability to perform the service — Even Positive client reference review — Even Cost and type of alternatives — NA Availability to provide Creekside with additional yard waste — Advantage Waste Management Types of trucks to be used — Even Route Optimization Technology — Even If you have any additional questions and/or concerns on the proposals we received, please don't hesitate to contact me. I will be asking for direction on Tuesday to begin negotiations on a new 5 -year contract with one of these companies. Thank you. Matt Con HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Authorizing Resolution 14447 for the Sale of the 2015 G.O. Improvement Bonds Department: Finance LICENSE SECTION Meeting Date: 8/11/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Nick Anhut (Ehlers) Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Nick Anhut from Ehlers will present the 2015 pre-sale report for G.O. Improvement Bonds of $2,240,000. The City of Hutchinson issues 429 General Obligation Improvement Bonds on an annual basis to fund major infrastructure capital expenditure projects. The first step in this process is for council to authorize a resolution to move forward with providing a bond issuance to finance the capital expenditures. Once the resolution is approved, Ehlers, who is the City's financial advisor, will initiate the process. Ehlers will start compiling documents with city staff assistance, coordinate a bond rating call and solicit competitive bids on behalf of the City of Hutchinson. The proposed Debt Issuance Schedule is provided in the Pre-Sale Report which accompanies this board action form. If the bond issuing schedule is adhered to, the proceeds from the bond issuance will be received by the City of Hutchinson on the date of the closing, estimated as October 1, 2015. The bond proceeds are the major funding source to pay the costs of the 2015 projects, which are: - 2nd Avenue SE Reconstruction - 2015 Pavement Management Program The future debt service payments for this bond issuance will be paid from debt tax levy dollars and special assessments which fall under the guidelines of the City of Hutchinson's Debt Management Plan. BOARD ACTION REQUESTED: Approval of Resolution 14447 Providing for the Sale of General Obligation Bonds, Series 2015A. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ft EHLERS LEADERS IN PUBLIC FINANCE August 11, 2015 Pre -Sale Report City of Hutchinson, Minnesota $2,240,000 General Obligation Improvement Bonds, Series 2015A Prepared by: Bruce Kimmel Senior Municipal Advisor And Nick Anhut Municipal Advisor 1-800-552-1171 1 www.ehiers-inc.com Executive Summary of Proposed Debt Proposed Issue: $2,240,000 General Obligation Improvement Bonds, Series 2015A Purposes: The proposed issue includes financing for a portion of the City's 2015 Infrastructure Program: • 2" d Avenue SE Reconstruction • 2015 pavement management plan Debt service will paid from a combination of 10 year special assessments levied against the benefiting properties, and a property tax levy spread over 15 years. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapter(s): • 429 • 475 Because the City is assessing at least 20% of the project costs, the Bonds can be a general obligation without a referendum and will not count against the City's debt limit. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. Term/Call Feature: The Bonds are being issued for a 15.5 year term in total. Principal on the Bonds will be due on February 1 in the years 2017 through 2031. Interest is payable every six months beginning August 1, 2016. The Bonds maturing on and after February 1, 2025 will be subject to prepayment at the City's discretion on February 1, 2024 or any date thereafter. Bank Qualification: Because the City is issuing less than $10,000,000 in the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: The City's most recent bond issues were rated "AA-" by Standard & Poor's. The City will request a new rating for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Basis for Recommendation: Based on our knowledge of your situation, your objectives communicated to us, our advisory relationship as well as characteristics of various municipal financing options, we are recommending the issuance of general obligation bonds through a competitive sale as a suitable financing option for the following reasons: - This is a viable option available to finance this type of project under Presale Report August 11, 2015 City of Hutchinson, Minnesota Page 1 Presale Report August 11, 2015 City of Hutchinson, Minnesota Page 2 state law. - This is the most overall cost effective option that still maintains future flexibility for the repayment of debt. - This coincides with the City's past practices to finance these types of projects with this type of debt issue and fits within the City's debt management practices. Method of Sale/Placement: In order to obtain the lowest interest cost to the City, we will solicit competitive bids for purchase of the Bonds from local banks in your area and regional underwriters. We have included an allowance for discount bidding equal to 1.20% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower your borrowing amount. Premium Bids: Under current market conditions, most investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." You have the choice to limit the amount of premium in the bid specifications. This may result in fewer bids, but it may also eliminate large adjustments on the day of sale and other uncertainties. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that, other than the obligations proposed to be refunded by the Bonds, there are no other viable refunding opportunities at this time. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually as well as providing notices of the occurrence of certain "material events" to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: Because the Bonds are tax-exempt securities/tax credit securities, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the Presale Report August 11, 2015 City of Hutchinson, Minnesota Page 2 This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report August 11, 2015 City of Hutchinson, Minnesota Page 3 issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Officers' Certificate prepared by your Bond Attorney and provided at closing. You have retained Ehlers to assist you with compliance with these rules. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these fees, so their final fees may vary. If you have any questions pertaining to the identified service providers, or if you would like to use a different service provider for any of the listed services please contact us. Bond Attorney: Dorsey & Whitney, LLP Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor's Risk Factors: Special Assessments: We have not assumed any pre -paid special assessments and we have assumed that $437,671 of assessments will be levied for collection from 2016 to 2025 between the two projects. If the City does not levy the full assessment amount or receives a significant amount of pre -paid assessments, it may need to increase the levy portion of the debt service to make up for lower interest earnings than the expected assessment interest rate. This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report August 11, 2015 City of Hutchinson, Minnesota Page 3 Proposed Debt Issuance Schedule Pre -Sale Review by City Council August 11, 2015 Distribute Official Statement: Week of August 24, 2015 Conference with Rating Agency: Week of August 24, 2015 City Council Meeting to Award Sale of the Bonds: September 8, 2015 Estimated Closing Date: October 1, 2015 Attachments Sources and Uses of Funds Proposed Debt Service Schedule Refunding Savings Analysis Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts Financial Advisors: Disclosure Coordinator: Financial Analyst: Bruce Kimmel Nick Anhut Meghan Lindblom Alicia Gage (651) 697-8572 (651) 697-8507 (651) 697-8549 (651) 697-8551 The Official Statement for this financing will be mailed to the City Council at their home address or e-mailed for review prior to the sale date. Presale Report August 11, 2015 City of Hutchinson, Minnesota Page 4 Hutchinson, Minnesota $2,240,000 General Obligation Improvement Bonds, Series 2015A Assumes Current Market BQ AA- Rates plus 15bps 15 Years Sources & Uses Dated 1010112015 1 Delivered 1010112015 Sources Of Funds Par Amount of Bonds $2,240,000.00 Total Sources $2,240,000.00 Uses Of Funds Total Underwriter's Discount (1.200%) 26,880.00 Costs of Issuance 41,000.00 Deposit to Project Construction Fund 2,171,262.00 Roundine Amount 858.00 Total Uses $2,240,000.00 Series 2015A GO Imp Bonds I SINGLE PURPOSE 1 8/ 3/2015 1 8:01 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $2,240,000 General Obligation Improvement Bonds, Series 2015A Assumes Current Market BQ AA- Rates plus 15bps 15 Years Debt Service Schedule Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus) 02/01/2016 - - - - - - - 02/01/2017 140,000.00 1.000% 66,476.67 206,476.67 216,800.50 59,960.93 156,839.57 02/01/2018 155,000.00 1.300% 48,457.50 203,457.50 213,630.38 58,341.54 155,288.84 02/01/2019 155,000.00 1.500% 46,442.50 201,442.50 211,514.63 56,722.16 154,792.47 02/01/2020 155,000.00 1.700% 44,117.50 199,117.50 209,073.38 55,102.78 153,970.60 02/01/2021 155,000.00 1.850% 41,482.50 196,482.50 206,306.63 53,483.40 152,823.23 02/01/2022 160,000.00 2.000% 38,615.00 198,615.00 208,545.75 51,864.02 156,681.73 02/01/2023 160,000.00 2.150% 35,415.00 195,415.00 205,185.75 50,244.64 154,941.11 02/01/2024 160,000.00 2.350% 31,975.00 191,975.00 201,573.75 48,625.24 152,948.51 02/01/2025 165,000.00 2.450% 28,215.00 193,215.00 202,875.75 47,005.86 155,869.89 02/01/2026 165,000.00 2.600% 24,172.50 189,172.50 198,631.13 45,386.48 153,244.65 02/01/2027 125,000.00 2.700% 19,882.50 144,882.50 152,126.63 - 152,126.63 02/01/2028 130,000.00 2.850% 16,507.50 146,507.50 153,832.88 153,832.88 02/01/2029 135,000.00 2.950% 12,802.50 147,802.50 155,192.63 155,192.63 02/01/2030 140,000.00 3.100% 8,820.00 148,820.00 156,261.00 156,261.00 02/01/2031 140,000.00 3.200% 4,480.00 144,480.00 151,704.00 151,704.00 Total $2,240,000.00 - $467,861.67 $2,707,861.67 $2,843,254.75 $526,737.05 $2,316,517.70 Significant Dates Dated 10/01/2015 First Coupon Date 8/01/2016 Yield Statistics Bond Year Dollars $18,301.67 Average Life 8.170 Years Averaee Coupon 2.5563883% Net Interest Cost (NIC) 2.7032602% True Interest Cost (TIC) 2.6991805% Bond Yield for Arbitrage Purposes 2.5316643% All Inclusive Cost (AIC) 2.9602585% Series 2015A GO Imp Bonds I SINGLE PURPOSE 1 8/ 3/2015 1 8:01 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $437,671 General Obligation Improvement Bonds, Series 2015A Issue Summary - Assessments 1.00% over TIC - Equal Principal - 15 Years Assessments Date Principal Coupon Interest Total P+I 12/31/2016 43,767.10 3.700% 16,193.83 59,960.93 12/31/2017 43,767.10 3.700% 14,574.44 58,341.54 12/31/2018 43,767.10 3.700% 12,955.06 56,722.16 12/31/2019 43,767.10 3.700% 11,335.68 55,102.78 12/31/2020 43,767.10 3.700% 9,716.30 53,483.40 12/31/2021 43,767.10 3.700% 8,096.92 51,864.02 12/31/2022 43,767.10 3.700% 6,477.54 50,244.64 12/31/2023 43,767.10 3.700% 4,858.14 48,625.24 12/31/2024 43,767.10 3.700% 3,238.76 47,005.86 12/31/2025 43,767.10 3.700% 1,619.38 45,386.48 Total $437,671.00 $89,066.05 $526,737.05 Significant Dates Filing Date 1/01/2016 First Payment Date 12/31/2016 Series 2015A GO Imp Bonds I Issue Summary 1 8/ 3/2015 1 8:01 AM EHLERS LEADERS IN PUBLIC FINANCE Resolution No. 14447 Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $2,240,000 General Obligation Improvement Bonds, Series 2015A A. WHEREAS, the City Council of the City of Hutchinson, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $2,240,000 General Obligation Improvement Bonds, Series 2015A (the "Bonds"), to finance planned improvements in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at 5:30 p.m. on September 8, 2015, for the purpose of considering sealed proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this l Ph day of August, 2015. City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Authorizing Resolution 14448 Declaring Intent on Bonding Reimbursement Department: Finance LICENSE SECTION Meeting Date: 8/11/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: On an annual basis, the City of Hutchinson administers street and capital improvement projects that are financed by G.O. Improvement Bonds. The City's current business practice is to issue bonds in the fall after the projects have been bid and awarded to contractors and the contract costs are determined. The biggest benefit of this practice is that the City bonding amount is more exact than if we bonded earlier in the year based on engineering estimates. The downfall to waiting later in the year to bond for the projects is that the City must cash flow the project costs during the summer/fall and reimburse itself when the bond proceeds are received. This process has worked well for the City and there is no current issues with continuing this practice in the future. Due to our current practice of reimbursing ourself with the bond proceeds, IRS regulations require the City Council to approve a resolution declaring the City's intent to reimburse itself with the bond proceeds. Please find attached, Resolution 14448 "Declaring the Official Intent of the City of Hutchinson to Reimburse Certain Expenditures from the Proceeds of Bonds to be issued by the City". BOARD ACTION REQUESTED: Approval of Resolution 14448 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, MINNESOTA RESOLUTION NO. _14448 DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the "Reimbursement Regulations") providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond; WHEREAS, the City has determined to make this declaration of official intent ("Declaration") to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON AS FOLLOWS: 1. The City proposes to undertake the public street improvements, as detailed in the City's 2015 Capital Improvement Plan (the "Project''). 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds to be sold in September 2015 and settled in October 2015, in an estimated maximum principal amount of $2,240,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) "preliminary expenditures" up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term "preliminary expenditures" includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City's budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City's budget or financial policies to pay such Project expenditures. 5. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. Approved by the Hutchinson City Council this _11th_ day of _August 2015. CITY OF HUTCHINSON, MINNESOTA Mayor Attest: City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Burich Arena east rink flooring replacement Department: Parks LICENSE SECTION Meeting Date: 8/11/2015 Application Complete N/A Contact: Mary Haugen Agenda Item Type: Presenter: Mary Haugen Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City's Facilities Committee has identified a number of projects scheduled to be completed in 2015 and the Burich Arena East Rink flooring replacement project is among them. Much of the east rink skate tile flooring was installed in 1995; some of the tile has been in place since 1984. This project was identified in the Stevens Engineering building evaluation report in 2013 and the consultant provided information and recommendations regarding the scope of the project. We have met with and spoken to a number of arena flooring suppliers and believe that our best price and best choice will be provided by a Minnesota company, Becker Arena Products of Savage Minnesota. Arenas throughout Minnesota have worked with Becker on all types of arena improvements and they are known nationally as providing exceptional value and service. We are able to purchase flooring through our membership in the National Joint Powers Alliance, (N.J.P.A) which allows us to qualify for discounted pricing through this governmental agency. The funding source for this project comes from the Facilities/Capital Improvement Fund. The committee has discussed this funding and has presented this information to the Mayor and Council at prior meetings. Although this project's cost exceeds the 2013 engineer's estimate of $36,400, the facilities fund balance will remain positive. The Facilities Committee and PRCE staff recommend that the Mayor and City Council approve the replacement of Burich Arena East Rink flooring for a project cost of $89,991.13 as bid through the National Joint Powers Alliance. City staff is available to answer any questions that you may have. BOARD ACTION REQUESTED: Approval to replace Burich Arena East rink flooring purchased through the National Joint Powers Alliance. Fiscal Impact: $ 89,991.13 Funding Source: Facilities/Capital Projects FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 89,991.13 Total City Cost: $ 89,991.13 Funding Source: Facilities Funding/Capital Projects Remaining Cost: $ 0.00 Funding Source: Hutchinson Public Library Board Minutes Monday, June 22, 2015 4:30 pm Present: Jon Ross, Dianne Wanzek, Jack Sandberg, Mary Christensen, Julie Lofdahl, Pam Dille, Ex -Officio Absent: Steve Bailey, Gerry Grinde Guests: Roger Vacek, Ron Shimanski Jon Ross called the meeting to order. The minutes from the April 27, 2015 meeting were reviewed. Motion to approve by Dianne Wanzek, seconded by Mary Christensen; Minutes approved as written. PLS Update: • Roger Vacek gave update of PLS meeting. Budget: running smoothly; revenue 2.3 million, spent 2.5 million, had to go into reserve funds; revenue comes from City, County & State; biggest expenses YTD is salaries, health insurance and books; board recommended a 1% increase to budget. • A draft of the Executive Director job description was handed out. This position will now be a combination of two prior positions of Executive Director and Director of Library Operations. Position to be offered to Laurie Ortega, current Director of Library Operations. Salary is being negotiated. • New hires: Hector and Litchfield have hired Library Assistants • New member on PLS board for McLeod County is Jim Fowler • City of Winsted does not provide funds for library. They do supply library building and are being approached to provide funds also. Old Business: Summer Reading report: Sherry Lund, Children's Librarian reported that 388 kids from age 2 - 12 have signed up • 45 have signed up for teen program - 12 year olds can be in either program • program was publicized by giving public and private schools a book mark for each child, teachers received notice, article in newspaper, and Park & Recreation summer book • kids sign contract to read for a certain amount of time or read a certain number of books • kids have punch cards and get prizes for certain number of punches • did not do book logs but parents want logs so may bring back next year • sign up continues through end of the month • kids reading program is feeding into teen program as number signed up is much higher than previous years • reading challenge is put out for the kids read books in each Dewey Decimal System • 10 am on Thursdays is Stories in the Park. Phoenix Drum Line was first group. Kids got to try instruments. 249 kids came to this event and 30 signed up for Summer Reading program. • Sherry hides a stuffed toy in the children's section of the library and the kids have fun trying to find it. It moves every week. • Many great prizes for kids reading books from book bag, book marks, whistle, pencil and gift certificates to Culvers, Dairy Queen and Country Kitchen. Final prize is gift certificate to a movie at the State Theatre. A grant from SAMMIE in the amount of $100 was used to buy a Kindle Fire for drawing for the teen program and there are also gift certificates Best Buy and Buffalo Wild Wings. Teens get a chance for drawings as they read a certain number of books. • Funds for the program this year in the amount of $2,675 have come from a fund raising letter campaign targeting area businesses and service groups. (3M funded the program in the past but will not going forward, as they are now funding science and technology programs). "1000 Books Before Kindergarten": • program to launch this summer; a national program; research shows the importance of early reading • grant was received from I.R. Burich Family Foundation to start program at Hutchinson Library • books are read in increments of 100; a book is given as prize for each 100 books; books can be read by or to children Report on Genealogy for Beginner Workshop: • Legacy funded program by Molly Schweinfurter on Thursday, May 28, 2015; she gave a nice presentation • 41 people came; survey showed that 31 would come again, 4 said they maybe would come again • was a beginning course on a broad subject; she walked through her family research, people would like a more advance course • some people stopped by and looked at new scanner after the program Report on Legacy Funded Bus Trip to Fagen Air Show: • Saturday, June 20, 2015 a bus of 53 people went to show. Mayer bus service was used for first time and was great • long day from 9 am to 7:30 pm; most people had a great time • Pioneerland coordinated event and each library had to line up own bus; Maria Jacobs went with Hutchinson bus Legacy funded with tie to history display of books set up in library Senior Outreach: • Pam visited Woodstone Senior Living before her husband got so sick; she will be visiting other senior living centers in the upcoming months • she talked about what library could do for the residents; talked about services for the blind, for example, audio books • Pam also has visited people who cannot come to library to sign them up for library cards Rotary to I k: Pam spoke to the Hutchinson Rotary on June 4, 2015 on the value and role of rural libraries Duluth interlibrary loan delivery procedure: • Minitex is where the books are ordered through; courier service or UPS service is used; Tuesday, Wednesday and Friday books are delivered to Hutchinson Library by courier • North and South Dakota have reciprocity; can get from other states but may have a fee New Business: Election of Officers - • Jon Ross nominated as Chair by Jack Sandberg, seconded by Dianne Wanzek • Dianne Wanzek nominated as Vice Chair by Mary Christensen, seconded by Jack Sandberg • Julie Lofdahl nominated as Secretary by Jack Sandberg, seconded by Dianne Wanzek; Julie accepted with having Jack Sandberg as backup secretary • All nominations approved unanimously Legacy MN Author Connie Clare Szarke Visit: • Saturday, August 15, 2015 at 2:00 p.m. at Woodstone Senior Living Center • Book will be Delicate Armor; book has been compared to To Kill a Mocking Bird • Ms. Szarke is winner of the 2014 Jeannette Fair Book Award for Adult Literature by a Minnesota woman author and Midwest Book Award Finalist in Historical and YA Fiction. Her other books include Stone Wall and A Stone forAmer Legacy MN Arboretum/Mpls. Institute of Arts Bus Trip --- Thursday, September 101h. One bus, limited registration. Arts and Craft Book Sale will be on September 12, though this date needs to be verified Thank-you's to Roger Vacek and Stacey Nass for service on the board Next meeting: July 27. 2015 at 4:30 pm Meeting adjourned 5:35 pm Minutes submitted by Julie Lofdahl, Secretary Donations Received - April — May 2015: 3M for "1000 Books Before Kindergarten (through a library volunteer who applied for the grant) $250.00 American Legion, 3 book donations in memory of 3 members $68.00 $318.00 (Fourteen Foods/Dairy Queen will no longer donate on Tues. nights; this is a corporate decision; they put in place criteria that library cannot meet)