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cp07-28-2015
C CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA Hutchinson City Center 1 I 1 Hassan Street 5 F Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, July 28, 2015 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, July 28, 2015, in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • Review 2016 Capital Improvement Plan DATED: July 22, 2015 POSTED: City Center c Matthew Jauni lty Admin' tar HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JULY 28, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — St. Anastasia Catholic Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS is is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Joint City Council/EDA Meeting of July 8, 2015 (b) Regular Meeting of July 14, 2015 (c) Workshop of July 14, 2015 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration of Resolution No. 14442 — Resolution Approving Variance to Reduce the Northern Side -Yard Setback to 38 Inches for an Accessory Structure on the Property Located at 107 Mark Drive NE With Favorable Planning Commission Recommendation (b) Consideration of Resolution No. 14444 - Resolution Calling for Public Hearing on the Proposed Adoption of Modifications for Development District 4 and the Tax Increment Financing Plans for Districts 5, 6, 7, 8, 11, 4-13 and 4-14 (c) Consideration of Resolution No. 14445 - Resolution Establishing Location for Traffic Control Devices (Handicap Parking on 2nd Avenue SW — South Side) (d) Consideration of Resolution No. 14446 — Resolution to Dispose of Surplus Police Department Property (Firearms) (e) Consideration for Approval of Summary Ordinance for Amendments to Chapters 90 & 92 of CITY COUNCIL AGENDA JULY 28, 2015 Hutchinson City Code (f) Consideration for Approval of Change Order No. 1 — Letting No. 10, Project No. 15-10 (g) Consideration for Approval of Payment to Hutchinson Utilities Commission for Utilization of Automatic Metering Infrastructure (h) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic Church on September 12 & 13, 2015 (i) Consideration for Approval of Issuing Temporary Consumption and Display Permit to Crow River Center for the Arts on September 8, 2015, and October 13, 2015 (j) Consideration for Approval of Issuing Caterer's Permit to J&N Schlagel Enterprises, Inc., on August 1, 2015, at Hutchinson Event Center (k) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS (6:00 P.M.) — NONE COMMUNICATIONS REQUESTS AND PETITIONS (The purpose oJ this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 9. COALITION OF GREATER MINNESOTA CITIES ANNUAL UPDATE 10. WAYFINDING SIGNAGE PLAN PRESENTATION UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY INSTALLATION OF FOUR NEW BACKSTOPS AT ROBERTS PARK 12. APPROVE/DENY RESOLUTION NO. 14443 — RESOLUTION RELATED TO SMALL CITIES DEVELOPMENT PROGRAM RENTAL REHAB PROJECT 13. APPROVE/DENY PAVING PROJECTS AT CREEKSIDE AND WASTEWATER TREATMENT FACILITY 14. APPROVE/DENY AWARDING AGGREGATE CRUSHING SERVICES FOR CREEKSIDE SOILS TO INTEX CORPORATION 15. APPROVE/DENY ADOPTION OF AIRPORT MASTER PLAN AND AIRPORT LAYOUT PLAN 2 CITY COUNCIL AGENDA JULY 28, 2015 16. APPROVE/DENY CITY OF HUTCHINSON DATA PRACTICES POLICIES 17. APPROVE/DENY SETTING JOINT MEETING WITH HUTCHINSON UTILITIES COMMISSION 18. APPROVE/DENY AUTHORIZING STAFF TO ENTER INTO CONTRACT NEGOTIATIONS FOR REFUSE HAULING GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 19. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR JUNE 2015 (b) PLANNING, ZONING, BUILDING DEPARTMENT QUARTERLY REPORT (c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JUNE 16, 2015 MISCELLANEOUS 20. STAFF UPDATES 21. COUNCIL/MAYOR UPDATE ADJOURNMENT 3 Joint City Council / EDA Board Meeting City Council Chambers -City Center 11:30 AM - 1 PM, Wednesday, July 8, 2015 MINUTES Call to Order The joint meeting was called to order at 11:30 a.m. Members present were: Mayor Gary Forcier, Council Member Chad Czmowski, Council Member Mary Christensen, Council Member John Lofdahl, Council Member Bill Arndt, EDA Board Member Mike McGraw, EDA Board Member Corey Stearns, EDA Board Member Jonny Block, EDA Board President Steve Jansick. Others present were Matt Jaunich, City Administrator, Miles Seppelt, EDA Director and Marc Sebora, City Attorney. II. Approve Agenda III. Overview of EDA Strategy (10 min) A. Business Retention & Expansion (BR&E) B. Business Incubation / "Economic Gardening" C. Business Attraction D. Downtown Development — Jeff Page 1. Overview of Downtown Programs 2. Farmer's Market Miles Seppelt, EDA Director, presented before the group. Mr. Seppelt reviewed the EDA's philosophy and strategy. Mr. Seppelt spoke about the EDA's business retention and expansion program and the visits they have made to date. Mr. Seppelt explained that perhaps six companies are considering expanding in the next few years. Mr. Seppelt reviewed the business incubation program, which includes the Jump Start Downtown program and Jump Start Manufacturing program. Mr. Seppelt reviewed the EDA's business attraction program which has the goal of attracting new companies to Hutchinson and expanding companies from other communities to Hutchinson. Lastly, Mr. Seppelt reviewed the EDA's strategy of maintaining and developing the downtown area. Jeff Page, EDA Assistant, reviewed the downtown loan fund from 2005 to date. This fund includes commercial rehab loans, storefront matching funds and sign and awning grants to be used in the downtown area. Mr. Page also reviewed the Farmers Market program, which is thriving. IV. Summary of Current EDA Projects (10 min) A. Marketing 1. Grocery Store / Big Box buildings 2. Social Media / Websites 3. DEED Marketing Initiative 4. Site Selectors / University of Minnesota B. FORMSTACK C. Downtown TIF District D. JumpStart Program E. Workforce Development & DEED Grant F. Manufacturers Appreciation Dinner Mr. Seppelt reviewed current EDA projects, such as marketing for another grocery store, specifically downtown, as well as filling the big box buildings. Other marketing areas include different social media and web sites. Additional marketing initiatives include working with DEED and the University of Minnesota. Mr. Seppelt explained that the EDA is working with grocery chains to try to fill downtown and/or big box stores. General discussion was held regarding corporations and stores coming to the area. Mr. Seppelt also spoke about all of the EDA's forms that are online for completion. Mr. Seppelt reviewed current TIF District projects in the downtown area. He also reviewed the JumpStart program, as well as work being done with the State and working on work force issues — such as working with high schools on encouraging students to go into technical manufacturing trades. The EDA is attempting to use grant dollars to assist the Hutchinson High School with upgrading their career and technical education center to entice students to enter the field. Lastly, Mr. Seppelt noted that the EDA will be holding a manufacturers' appreciation dinner this Fall to show the EDA's gratitude to the manufacturing companies in the city. Steve Jansick encouraged the EDA Board and the City Council to attend this event. V. Business Climate in Hutchinson (Observations from EDA Board & Business owners) General review was held regarding acquiring a grocery store downtown, enticing students to enter the manufacturing field and increasing the work force overall. VI. City Council items for EDA Board to consider Nothing specific was mentioned. VII. Set as annual meeting? Consensus from the City Council was to hold an annual meeting between the two groups. VIII. Other Business General discussion was held regarding TIF dollars and MIF dollars. IX. Adjourn A motion was made and seconded to adjourn the meeting at 1:00 p.m. HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JULY 14, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad Czmowski and Bill Arndt. Member absent was John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Christensen, to approve Council agenda. Motion carried unanimously. 2. INVOCATION — St. Anastasia Catholic Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Resolution No. 14439 — Resolution Accepting Donation Matt Jaunich noted that the City had received a $50 donation from Dolores Brunner to provide to the Hutchinson Police Department. Motion by Arndt, second by Czmowski, to approve Resolution No. 14439. Motion carried unanimously. Green Step Award Acknowledgement Matt Jaunich, City Administrator, noted that at the LMC Annual Conference the City formally accepted the Green Step Award in honor of the City moving through the steps to be a sustainable community. PUBLIC COMMENTS (]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of June 23, 2015 Motion by Czmowski, second by Christensen, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I CITY COUNCIL MINUTES JULY 14, 2015 (a) Consideration for Approval of Issuing Massage License to Rachel Wanous of Main Massage LLC located at 3 Main Street (b) Consideration for Approval of Issuing Transient Merchant License to Jay Malone for Tent Sale in Hutchinson Mall Parking Lot from August 17-22, 2015 (c) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Beekeepers Association on August 15, 2015, at Crow River Golf Club (d) Consideration for Approval of Issuing Short -Term Gambling License to Knights of Columbus 4797 St. John Council on August 16, 2015, at St. Anastasia Catholic Church (e) Consideration for Approval of Issuing McLeod County Agriculture Association a Short -Term 3.2 Malt Liquor License on Augustl9, 2015, and a Temporary Liquor License From August 20- 23, 2015, for the McLeod County Fair (f) Consideration for Approval of Resolution No. 14440 — Resolution Establishing Location for Traffic Control Devices (No Parking— Lynn Road; No Parking — Grove Street) (g) Consideration for Approval of Improvement Project Change Orders No. 1, 2 and 3 — Letting No. 3, Project No. 15-03 (2015 Pavement Management Program) (h) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Arndt, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) — NONE COMMUNICATIONS REQUESTS AND PETITIONS e purpose oJ this portion oJ the agenda is to provide the 777777ith information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 8. HUTCHINSON CENTER FOR THE ARTS ANNUAL UPDATE LuAnn Drazkowski, Hutchinson Center for the Arts President, presented before the Council. Ms. Drazkowski provided the Council an update on the activities over the last year of the CFA. One of the activities included hiring a new executive director in May. Ms. Drazkowski introduced the director, Lisa Berg. Ms. Berg provided an overview of the various activities she has conducted since she came on board. Several exhibitions are scheduled from now through November and 2016 is being scheduled now. Other activities include several youth art programs. Lastly, Ms. Berg spoke of the various events that will be held in the near future. UNFINISHED BUSINESS 9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 15-0741 — AN ORDINANCE AMENDING CHAPTERS 90 & 92 RELATED TO PUBLIC RIGHT-OF-WAYS Kent Exner, City Engineer, presented before the Council. Mr. Exner reminded the Council that these ordinances were reviewed and read at the last meeting. The intention is to protect the public right-of-ways and includes defining permanent and semi-permanent structures in the right-of-way. Chapter 92 covers weed definitions and processes. Motion by Christensen, second by Czmowski, to approve second reading and adoption of Ordinance No. 15-0741. Motion carried unanimously. 2 CITY COUNCIL MINUTES JULY 14, 2015 NEW BUSINESS 10. APPROVE/DENY THE 2014 AUDITED FINANCIAL REPORT Andy Reid, Finance Director, introduced the City's financial auditor, Kyle Meyers of Abdo, Eick and Meyers. Mr. Meyers provided a brief summary of the 2014 audited results of the financial report. Mr. Meyers provided a more detailed report at the workshop held earlier today. Mr. Meyers noted that the City has received a certificate of achievement from the GFOA for the 18th year in a row. Mr. Meyers explained that the City carries a healthy fund balance and is in very good financial position. The City has received a "AA-" bond rating for the third year in a row from Standard and Poor's. Motion by Czmowski, second by Arndt, to approve the 2014 audited financial report. Motion carried unanimously. 11. APPROVE/DENY ACCEPTING FEDERAL AVIATION ADMINISTRATION AND MNDOT AERONAUTICS GRANT OFFERS FOR CITY AIRPORT PAVEMENT IMPROVEMENTS John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that this grant is being offered related to the reclaiming and repaving of the runway, taxiway, apron and taxiway relocation of the municipal airport. The total project is estimated at $2,412 with the federal grant covering 89.3% of the project and the state grant covering 5.6% of the project and the City's portion being 5.1% of the projector $123,403.31. The City's share was budgeted with infrastructure maintenance funds. Motion by Czmowski, second by Christensen, to accept federal aviation administration and MNDOT aeronautics grant offer for City airport pavement improvement. Motion carried unanimously. 12. APPROVE/DENY CITY ADMINISTRATOR EMPLOYMENT AGREEMENT AMENDMENT Marc Sebora, City Attorney, explained that the City Administrator's current employment agreement indicates that a six-month performance review will be conducted. The Council has determined that a six-month review is not necessary at this time due to recently completing a favorable three-month review, and therefore the employment agreement needs to be amended to reflect such. Motion by Arndt, second by Christensen, to approve city administrator employment agreement amendment. Motion carried unanimously. 13. APPROVE/DENY SETTING BUDGET WORKSHOPS FOR JULY 28,2015; AUGUST 11, 2015; AND AUGUST 25, 2015, AT 4:00 P.M. Matt Jaunich, City Administrator, explained that he would like to hold budget workshops prior to the next three Council meetings to review City budgets as they are developed. July 28 will include discussion on the capital improvement plan with the other two workshops to discuss other budgets. Motion by Christensen, second by Forcier, to approve setting budget workshops at 4:00 p.m. on July 28, 2015, August 11, 2015 and August 25, 2015. Motion carried unanimously. GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, CITY COUNCIL MINUTES JULY 14, 2015 performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Liquor Hutch Report for January — June 2015 (b) Weed Notices Monthly Report for June 2015 MISCELLANEOUS 15. STAFF UPDATES Kent Exner — Mr. Exner noted that MnDOT will be conducting a maintenance project on Main Street this fall. MnDOT has indicated that the City's share of this project will be $7099 based on the bid response. This will be absorbed in the City's construction contingency fund. This amount is less than originally estimated. Mr. Exner also noted that MnDOT has identified the City's Hwy 15 reconstruction project in its ten- year plan. The plan will be formally adopted early next year and this project is falling between the years 2016-2020. 2nd Avenue is going well and the north end of Golf Course Road is scheduled to begin July 27, 2015. The preconstruction meeting for the Luce Line Trail paving project is scheduled for July 21, 2015. Matt Jaunich — Mr. Jaunich acknowledged staff on the landscaping work that was completed outside City Center. Mr. Jaunich also noted that an open house will be held August 13, 2015, from 5:00 — 7:00 p.m. at the Rec Center on the aquatic center. Mr. Jaunich lastly commented that the citizen surveys will be coming out very soon. Mr. Jaunich encouraged residents to complete the survey if they receive one. 16. COUNCIL/MAYOR UPDATES Mary Christensen — Council Member Christensen commented on work that is being done on a portion of Lynn Road. John Olson noted that this is in relation to a water pipe issue being experienced by a property owner. Bill Arndt— Council Member Arndt commented that he had recently had agroup from out of state visit the City and they were very impressed with how nice the people were and how clean the city was. Gary Forcier — Mayor Forcier commented that last week Chad Greenway held his annual "Day to Reach" Football Camp. This camp brings in approximately 400 attendees. He too heard several comments on how nice and clean the city was. 17. CLOSED SESSION PURSUANT TO MINN. STAT. 13D.05 TO DISCUSS LITIGATION STRATEGY UNDER THE ATTORNEY-CLIENT PRIVILEGE AS IT RELATES TO HWY 7 EAST PROPERTY DETACHMENT PETITION OF SCOTT EXSTED, MINNESOTA OFFICE OF ADMINISTRATIVE HEARINGS FILE NO. D-522, HUTCHINSON/HUTCHINSON TOWNSHIP Motion by Arndt, second by Christensen, to convene into closed session at 6:17 p.m. Motion carried unanimously. Motion by Arndt, second by Christensen, to reconvene into open session at 6:45 p.m. Motion carried .19 CITY COUNCIL MINUTES JULY 14, 2015 unanimously. Motion by Arndt, second by Christensen, to appeal the decision of the chief judge of the MN Office of Administrative Hearings concerning the Exsted detachment. Motion carried unanimously. ADJOURNMENT Motion by Christensen, second by Arndt, to adjourn at 6:46 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL REVIEW OF 2014 FINANCIAL REPORT WORKSHOP MINUTES TUESDAY, JULY 14, 2015 AT 4:30 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:40 p.m. Members present included Mary Christensen, Bill Arndt and Chad Czmowski. Member absent was John Lofdahl. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer REVIEW OF 2014 FINANCIAL REPORT 2. 2014 Financial Report Andy Reid, Finance Director, introduced Kyle Meyers of Abdo, Eick & Meyers who presented the City's 2014 audited financial report. Kyle Meyers presented before the Council. Mr. Meyers explained that the auditing firm completes an audit opinion which includes a testing of Minnesota legal compliance, internal controls over financial reporting and other law provisions, regulations, contracts and grant agreements. The audit opinion is clean and there were no findings. The City has received the GFOA certificate of achievement award for the 18th year in a row. Mr. Meyers reviewed specific financial results from the completed audit. Standard & Poor's bond rating of the City is "AA-". The City has retained a general fund balance between 55-60% for the last five years. The City's policy is 40%. The State Auditor and League of Minnesota Cities recommend that an unrestricted fund balance reserve be between 35-50% for cash flow purposes. Mr. Meyers detailed general fund revenues by source and other facets of the general fund as well as the make up of the special revenue funds. Mr. Meyers reviewed the debt service requirements for the next 10 years as well as the capital projects funds. Mr. Meyers went on to review the enterprise fund cash flows as well as the internal service funds. Lastly, Mr. Meyers spoke about future accounting standards. 3. Adjournment Motion by Czmowski, second by Arndt, to adjourn the workshop at 5:20 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL ci vof 0, a_ � Request for Board Action 79 M-W Agenda Item: VARIANCE REQUEST - 107 MARK DR. NE. Department: Planning LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff F1 Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Ron and Jeanie Kalenberg are requesting a variance to allow for the construction of a detached garage 38 inches off the side property line versus the required 6 feet. There is an existing detached garage located on the site that is 38" off of the property line. This garage would be demolished and a new slightly larger garage would be constructed. The applicant states the practical difficulty for the variance is that if a garage were to be built to meet the required 6' setback it would put the garage closer to the house and the applicant would not be able to back cars out of the garage if there were other cars parked in the driveway. The applicant also states the unique circumstance of the lot is that the layout of the subject lot is shifted to the south. The applicant's house and the neighbor behind are the only two houses on the block with detached garages. Variances may be granted when the applicant establishes that there are practical difficulties in complying with the official control as noted in Section 154.167 of the Zoning Ordinance. Staff had recommended denial of the variance because it felt the variance didn't meet the requirements of the 3-part test. The uniqueness question, regarding whether or not the property was unique is where staff and the planning commission differed. Staff felt there was room to meet the side yard setback and to move the garage further east to minimize the conflict of the garage being too close to the house for backing cars out safely. The Planning Commission felt that having the garage "overlap" with the house would cause a practical difficulty in backing cars out of the garage safely. Because of this the Planning Commission recommended the variance be granted by unanimous decision. No one from the public spoke on this request. Mr. Kalenberg spoke on his own behalf. Staff's job is to look at requests with a strict interpretation of the zoning ordinance and state statutes. That is the reason that staff recommended the variance be denied. However, staff also understands the Planning Commissions job is to determine if the variance should be granted or not based on what they believe are practical difficulties. Based on this, staff is comfortable with the variance being granted because the Planning Commission clearly articulated why they felt this situation was a practical difficulty and this is noted in the finding of facts. The variance was approved unanimously by the Planning Commission. BOARD ACTION REQUESTED: Approval of the requested variance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14442 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF VARIANCE APPLICATION TO REDUCE THE NORTHERN SIDE -YARD SETBACK FOR AN ACCESSORY STRUCTURE BY 38 INCHES ON THE PROPERTY LOCATED AT 107 MARK DR. NE, RONALD & JEANIE KALENBERG, APPLICANTS FACTS Ronal & Jeanie Kalenberg are the applicants and owners of a parcel of land located at 107 Mark Dr. NE, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 4, Block 3, Clifton Heights Addition 3. Ronald & Jeanie Kalenberg, applicants and property owners, have applied to the City for a variance to reduce the northern side -yard setback for an accessory structure by 38 inches on the property located at 107 Mark Dr. NE. 4. The property is located in the R-2 (Medium Density Residential) Zoning District. 5. The proposal would vary from Section 154.057 (F) (2) in that it would decrease the minimum required 6' side yard setback by 38 inches. 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the variance on July 21, 2015 with the following findings: a. The property owner proposes to use the property in a reasonable manner as having a detached garage in this zoning district. b. The landowner's problem is unique to the property. The Planning Commission believes requiring the garage to comply with the current zoning setback requirements and causing the garage to overlap the house would be creating a practical difficultly/ hardship for the applicant to maneuver vehicles due to the layout of the existing property. c. The request will not alter the essential character of the locality. Under the context of this request, the "locality" is the general neighborhood area around this property. The Essential character of the locality would not be altered because the existing garage is only 38" from the property line and it doesn't appear to alter the essential character of the neighborhood. d. The Planning Commission believes variance is in harmony with the purpose and intent of the ordinance, specifically sections 154.001 Q). e. The variance's consistency with the Comprehensive Plan is somewhat neutral as the Comprehensive Plan doesn't specifically address issues related to variances. 7. The City Council of the City of Hutchinson reviewed the requested variance at its meeting on July 28, 2015 and has considered the recommendation and findings of the Findings of Fact — Resolution 14442 Variance 107 Mark Dr. NE 7/21/2015 Page 2 Planning Commission and hereby does recommend denial of the variance request with the following findings a. The property owner proposes to use the property in a reasonable manner as having a detached garage in this zoning district. b. The landowner's problem is unique to the property. The City Council believes requiring the garage to comply with the current zoning setback requirements and causing the garage to overlap the house would be creating a practical difficulty/hardship for the applicant to maneuver vehicles due to the layout of the existing property. c. The request will not alter the essential character of the locality. Under the context of this request, the "locality" is the general neighborhood area around this property. The Essential character of the locality would not be altered because the existing garage is only 38" from the property line and it doesn't appear to alter the essential character of the neighborhood. d. The City Council believes variance is in harmony with the purpose and intent of the ordinance, specifically sections 154.001 (J). e. The variance's consistency with the Comprehensive Plan is somewhat neutral as the Comprehensive Plan doesn't specifically address issues related to variances. APPLICABLE LAW 8. Minnesota Statue Section 462.357, subd. 6 provides: (a) Variances shall only be permitted (a) when they are in harmony with the general purposes and intent of the ordinance and (b) when the variances are consistent with the comprehensive plan. (b) Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. "Practical difficulties," as used in connection with the granting of a variance, means that (a) the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (b) the plight of the landowner is due to circumstances unique to the property not created by the landowner; and (c) the variance, if granted, will not alter the essential character of the locality. 9. City ordinance allows variances if the strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of the ordinance and when the variances are consistent with the comprehensive plan. CONCLUSIONS OF THE LAW 10. There are unique circumstances to the property not created by the landowner. This includes the current position of the house on the lot. The applicant indicates the unique circumstance is that the layout of the subject lot is shifted to the south. Findings of Fact — Resolution 14442 Variance 107 Mark Dr. NE 7/21/2015 Page 3 11. The variance will maintain the essential character of the locality because the majority of the other properties on this block also have detached or attached garages 12. The variance is consistent with the Zoning Ordinance. Section 154.001 (J) provides a mechanism to provide for variations from these regulations, standards, restrictions and limitations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a variance to allow Ronald and Jeanie Kalenberg, applicants and property owners, to build a garage so as to deviate from Section 154.057 (F)(2) is hereby approved. Adopted by the City Council this 28m day of July, 2015. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor '�werrnnu�c��o��a osssc �y.�:r..r�scr:e:s-sc.::�a ac*�rr�v-a �.w.[ ss•�i.� Pr rrr.rr r •r .v s �- DIREGTORS REPORT -PLANNING DEPARTMENT �ex�rv�r..r .�,ranr-aw.•�v�......,.r To: Hutchinson Planning Commission From: Dan Jochum, Planning Director Date: July 13, 2015 for the July 21, 2015 Planning Commission Meeting Application: VARIANCE TO REDUCE THE SIDE YARD SETBACK BY 38 INCHES Applicant: Ron and Jeanie Kalenberg, 107 Mark Dr. NE. VARIANCE —107 Mark Dr. NE ..• r rar.`r:ar r r r••.r�r r-r��d • r�v'rr�r,�r-r-r-xr�cucr�BS Ron and Jeanie Kalenberg are requesting a variance to allow for the construction of a detached garage 38 inches off the side property line versus the required 6 feet. There is an existing detached garage located on the site that is 38" off of the property line. This garage would be demolished and a new slightly larger garage would be constructed. The applicant states the practical difficulty for the variance is that if a garage were to be built to meet the required 6' setback it would put the garage closer to the house and the applicant would not be able to back cars out of the garage if there were other cars parked in the driveway. The applicant also states the unique circumstance of the lot is that the layout of the subject lot is shifted to the south. The applicant's house and the neighbor behind are the only two houses on the block with detached garages. Variances may be granted when the applicant establishes that there are practical difficulties in complying with the official control as noted in Section 154.167 of the Zoning Ordinance. Variance 107 Mark Dr. NE Planning Commission — 7-21-15 Page 2 GENERAL INFORMATION Existing Zoning: R-2 (Medium Density Residential) Property Location: Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Analysis and Recommendation: 107 Mark Dr. NE 85'x 145'(12,325 sq. ft.) Residential Residential — R-2 Medium Density Residential Medium Density Residential Neighborhood The plat for this development was originally completed in 1957. Section 154.167 and 154.057 (17)(2). In order to grant a variance, the request must meet the standards for granting a variance, including the finding of "practical difficulties." Variances maybe granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control. "Practical difficulties" as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official control; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute a practical difficulty if reasonable use for the property exists under the terms of the ordinance. The conditions cited as reason for granting a variance must be due to physical conditions unique to the land or building involved and must not be applicable to other sites in the same zoning district. Economic considerations may be taken into account but shall not by themselves be the reason for which a variance is granted. There is a basic "test" to determine if a request meets the practical difficulties standard. To constitute practical difficulties all three questions must be answered yes. The following are the factors that must be considered: Practical difficulties "Practical difficulties" is a legal standard set forth in law that cities must apply when considering applications for variances. It is a three -factor test and applies to all requests for variances. To constitute practical difficulties, all three factors of the test must be satisfied. 1. Reasonableness The first factor is that the property owner proposes to use the property in a reasonable manner. This factor means that the landowner would like to use the property in a particular reasonable way but cannot do so under the rules of the ordinance. It does not mean that the land cannot be put to any reasonable use whatsoever without the variance. For example, if the variance application is for a building too close to a lot line or does not meet the required setback, the focus of the first factor is whether the request to place a building there is reasonable. Variance 107 Mark Dr. NE Planning Commission — 7-21-15 Page 3 Staff feels that the property owner proposes to use the property in a reasonable manner by having a detached garage. Having a detached garage is a reasonable request. This question was answered YES. 2. Uniqueness The second factor is that the landowner's problem is due to circumstances unique to the property not caused by the landowner. The uniqueness generally relates to the physical characteristics of the particular piece of property, that is, to the land and not personal characteristics or preferences of the landowner. When considering the variance for a building to encroach or intrude into a setback, the focus of this factor is whether there is anything physically unique about the particular piece of property, such as sloping topography or other natural features like wetlands or trees. Stafffeels the landowner's problem is not unique to the property because there is room to build the garage by meeting the current setbacks. Staff believes it may be more convenient or a personal preference for the applicant to build a new garage with a 38" setback versus 6 feet but it doesn't appear that "convenience " is a factor that should be considered from a legal standpoint. This question was answered NO. 3. Essential character The third factor is that the variance, if granted, will not alter the essential character of the locality. Under this factor, consider whether the resulting structure will be out of scale, out of place, or otherwise inconsistent with the surrounding area. For example, when thinking about the variance for an encroachment into a setback, the focus is how the particular building will look closer to a lot line and if that fits in with the character of the area. Stafffeels this request will not alter the essential character of the locality. Under the context of this request, staffbelieves the "locality" is the general neighborhood area around this property. Staffalso feels that the essential character of the locality would not be altered because the existingeg is only 38" off the property line right now and it doesn't appear to alter the essential character of the neighborhood. This question was answered YES. Another factor to consider for granting a variance is whether the variance request is in harmony with the purpose and intent of the ordinance? The Zoning Ordinance has an introductory section (154.001) that says the intent and purpose of this chapter shall be: Please note: Underlined Items are relevant to this request. (A) To regulate and limit the height and bulk of buildings hereafter to be erected; (B) To establish, regulate and limit the building or setback lines on or along any street, traffic way, drive or parkway; (C) To regulate and limit the intensity of use of lot areas and to regulate and determine the area of open spaces within and surrounding buildings hereafter to be erected; (D) To classify, regulate and restrict the location of trades and industries and the location of buildings designed for specified industrial, business, residential and other uses; (E) To divide the entire municipality into districts of such number, shape and area, and of such different classes according to use of land and buildings, height and bulk of buildings, intensity of use of lot areas, area of open spaces and other classifications, as may be deemed best suited to regulate development; (F) To fix standards to which buildings or structures therein shall conform; Variance 107 Mark Dr. NE Planning Commission — 7-21-15 Page 4 (G) To prohibit uses, buildings or structures incompatible with the character of established districts; (H) To prevent additions to and alteration or remodeling of existing buildings or structures in such a way as to avoid the restrictions and limitations lawfully imposed; (I) To classify, regulate and restrict the use of property on the basis of land use relationship; (J) To provide for variations from these regulations, standards, restrictions and limitations; (K) To provide for conditional uses, including planned development, within the established districts; (L) To provide administrative bodies and procedures as shall be necessary to the implementation and enforcement of the various provisions of this chapter; (M) To provide for the orderly amendment of this chapter; and (N) To provide regulations pertaining to pre-existing lots, structures and uses which do not conform to the regulations, standards, restrictions and limitations established by this chapter. Another factor to consider is whether the variance is consistent with the Comprehensive Plan? The Hutchinson Comprehensive Plan doesn't specifically get into issues related to variances. The comprehensive plan is used to plan for future uses versus specific dimensional standards that are found in the Zoning Ordinance which is discussed in great detail above. Based on the fact that only 2 of the 3 questions above were answered yes, staff recommends the variance be denied due to not meeting the legal standard outlined in the zoning ordinance. It should also be noted that if the Planning Commission feels that answer to the uniqueness question above is "yes", the variance may be granted if the Planning Commission feels it meets the intent and purpose of the Zoning Ordinance. Staff recommends denial of the request for the following reasons: 1) Staff believes the landowner's variance request is not due to uniqueness of physical characteristics of the property, as there appears to be enough room to build a garage that would meet zoning ordinance requirements. Because staff couldn't answer "yes" to question 2 above regarding uniqueness we are recommending the variance be denied. 2) Staff believes the request is related to preference of the landowner rather than to a physical characteristic with the land. 3) Staff believes that the variance is not in harmony with the purpose and intent of the ordinance as found in section 154.001 of the Zoning Ordinance. Specifically 154.001 (C) and (F). 107 Mark Drive Variance Request I am requesting a Variance in the city of Hutchinson zoning set back for reconstruction of Garage. My current garage is located 34" off the North line. lam requesting to be allowed to build with the same set back and move garage 20" to the East and add 40" to length. Garage to be 20' wide x 40' long with 8' side walls with a 5112 gable roof. My current garage is 20'x 364". My Current garage has reached it's maximum usable life at it's current stage. It has in time settled about 5' around it's outside edges and cracked the_floor. I have replaced the garage door to fit the sagging floor and it is still settling. It has also sagged to where it has cracked the concrete between the house and garage. I am not able to get a standard pick up truck in the garage as it is. I would like to point out that if I were to build a garage per the current set back of 6'. I would be moving the garage closer to the house to where I would not be able to drive cars out of garage if other vehicles are parked in driveway. I am looking at building a garage to all other city codes as far as Concrete with a row of block to gain height, siding and roofing to match the house. My current garage's south wall is in line with the north wall off the house. I am looking to keep that inline, and also move front wall east 20" to allow for space for 40" wide walk through to a 60" walk through. I am not looking to build a Monster Garage, but a Practical Garage for the neighborhood it is in and also keep my home appealing to the neighborhood as well. I have put great effort and consideration into the look and layout to fit the Yard and Neighborhood as well as being Compliant with codes. It has been suggested I raise the current garage and replace foundation and floor. That has come to not be a practical nor cost effective alternative. C.0 rr<nt 5e+ bc,ckS m m , -Y- - D rNvP- h 7 Z car, "Xi 2-2 ` /D„ 4b05,0— L-1 Z' z `7 q ` /o 7 I LAS* Pro p <9 p 1 Ci, g5' HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution Calling for a Public Hearing Department: EDA LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: none Reviewed by Staff ❑ consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Resolution calling for a public hearing on the proposed adoption of modifications for Development District 4 and the Tax Increment Financing Plans for Districts 5, 6, 7, 8, 11, 4-13 and 4-14. BOARD ACTION REQUESTED: Adoption of resolution calling for public hearing. Fiscal Impact: $ 0.00 Funding Source: n/a FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: n/a Remaining Cost: $ 0.00 Funding Source: n/a CITY OF HUTCHINSON COUNTY MCLEOD STATE OF MINNESOTA RESOLUTION NO. 14444 RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED ADOPTION OF A MODIFICATION TO THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICT NOS. 5,6,7,8,11,4-13, AND 4-14. BE IT RESOLVED by the City Council (the "Council') forthe City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Public Hearing. This Council shall meet on September 8, 2015, at approximately 6:00 P.M., to hold a public hearing on the proposed adoption of the Modification to the Development Program for Development District No. 4 and the proposed adoption of the Modification to the Tax Increment Financing Plans for Tax Increment Financing District Nos. 5, 6, 7, 8, 11, 4-13, and 4-14 (together the "Modifications") all pursuant to and in accordance with Minnesota Statutes, Sections 469.090 to 469.1082, and Sections 469.174 to 469.1794 inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and Section 2. Notice of Public Hearing Filing ofthe Modifications. City staff is authorized and directed to work with Ehlers & Associates, Inc., to prepare the Modifications and to forward documents to the appropriate taxing jurisdictions including McLeod County and Hutchinson School District No. 423. The Economic Development Director is authorized and directed to cause notice of the hearing, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30, days prior to September 8, 2015, and to place a copy of the Modifications on file in the Economic Development Director's office at City Hall and to make such copy available for inspection by the public. Dated: July 28, 2015 Adopted: Mayor ATTEST: Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Traffic Control Resolution # 14445 Department: PW/Eng LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Traffic Control Resolutions are reviewed by the City Engineer, Police Chief, and Public Works Manager. Parking restrictions: Location 1: 2nd Ave SW, south side - "Handicap Parking" - approximately 35 feet west of the intersection with Main St S. Staff recommends approving the attached Traffic Control Resolution BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14445 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced: 1. 2nd Ave SW, south side - "Handicap Parking" - approximately 35 feet west of the intersection with Main St S. Adopted by the City Council this 28th day of July, 2015. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator 2nd Ave SW Proposed handicap parking stall � 125 'ISO 131 132 135 3 iso 137 138 -� - -^ -------------------- 141 # 47 , 1525146 now= 25 A9' ti 1518 2ND AVE SW 1 AM� cn� AVE SE �e5 inmate as �� ��A-r 218 218 2'18218218218 ' #10(#105#,10#11#11#121 _ { .i `� 2 --------- 0'1 ,..--- ----� , i• 228 228 228 #110 #120 #130 ` R 221 . - i _- - --��---- X225 1 238 f r16 � 227 Print Date: July 14, 2015 N 1:955 A LOGI S HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Surplus Property Disposal Department: Police Department LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Resolution to sell surplus weapons and weapons currently be utilized by the Tactical Team. Department Trade 6 - Colt 9mm Sub Gun PARTS KIT w/2 Mags each $500.00ea = $3000.00 2 - H&K MP5SD PARTS KIT 9mm w/4 Mags each $600.00ea = $1200.00 total 28 - Colt 9mm Magazine $10.00ea = $280.00 total 1 - Ruger Mini 14 Blue $375.00ea = $375.00 total 2 - Kimber .45cap 1911 $400.00ea = $800.00 total 1 - H&K USP $350.00ea = $350.00 total The above listed weapons will be traded in on the purchase of weapons for the Tactical Team. In addition to the trade in a value there will be a $2500 to $3000 expenditure of city funds to cover the balance of the purchase, this funds will come from the 2015 Police Department budget. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 3,000.00 Funding Source: Current Budget FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION TO DISPOSE OF SURPLUS POLICE DEPARTMENT PROPERTY Resolution No. 14446 WHEREAS, the Hutchinson Police Department has accumulated surplus property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, for the trade in of surplus equipment toward purchase of new equipment. AND WHEREAS, the police department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the trade in of the following firearms: - 6 — Colt 9mm Sub Guns 2 — H&K MP5SD 9mm 28 — Colt 9mm Magazines 1-Ruger Mini 14 Blue 2 — Kimber .45cap 1911 1- H&K USP Adopted by the City Council this 28th of July 2015. Mayor City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Summary Ordinance for amendments to Chapters 90 & 92 of City Code Department: PW/Eng LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner/John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Summary Ordinance of the amendments to Chapters 90 & 92 that were approved at the 7-14-15 City Council meeting. Chapter 90 Rights-of-way are important for the welfare of the City. Rights-of-way provide a number of public benefits including, but not limited to: for placement of utilities, for roadway safety and maintenance, for access to private property and for protection of private property. To address an increasing trend of private property being placed within rights-of-way, City staff conducted a cursory inventory of properties that have private property within rights-of-way. 140 properties were found to have some kind of private property within rights-of-way. In many cases, the property consisted of landscaping/landscaping features which do not pose a significant issue related to utilization of rights-of-way. However, as this has been identified as an increasing trend, City staff felt it was prudent to provide for management of rights-of-way and recommends adoption of measures to protect rights-of-way into the future. Chapter 92 Commonly referred to as the "weed ordinance", this section of the City Code was reviewed by City staff for potential improvements. Based upon the fact that it can often take several days to move through the process of notification and maintenance, it is recommended that the trigger for notification for height of weeds, grass and plants be moved from 12" to 8". In addition, clarifications are proposed regarding the process by which property owners are notified and the time frame for property owners to respond to notices BOARD ACTION REQUESTED: Adoption of Summary Ordinance No. 15-0741 relating to Proposed Amendments to Chapters 90 & 92 of the City Code as presented. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: TITLE AND SUMMARY OF ORDINANCE NO. 15-0741 The following Ordinance is hereby published by title and summary: Title of Ordinance: Streets and Sidewalks & Weeds An Ordinance to Amend Chapters 90 and 92, of the City of Hutchinson Code of Ordinances, Relating to Street and Alley & Weeds 2. Summary of Ordinance: This ordinance amends Chapters 90 and 92, of the Hutchinson City Code, which chapters sets forth uniform requirements for use of right-of-ways and enforcement of weeds within the City of Hutchinson. This Chapter applies in the City of Hutchinson, Minnesota and to persons outside the City who are, by contract or agreement with the City, users of the City streets and right- of-ways. Except as otherwise provided herein, the City Engineer shall administer, implement, and enforce the provisions of this Chapter. This Ordinance shall take effect upon publication in accordance with the Hutchinson City Charter. 3. Availability of Ordinance: A complete, printed copy of this Ordinance is available for inspection by any person during regular business hours in the office of the City Clerk, This Ordinance was passed by the City Council of the City of Hutchinson on the 28th day of July, 2015. ATTEST: Matt Jaunich, City Administrator Gary Forcier, Mayor Date of Publication: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approval of Project Change Orders Department: PW/Eng LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner/John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders and/or Supplemental Agreements are proposed as noted: o Change Order No. 1 — Letting No. 10/Project No. 15-10 — Cemetery Columbaria Shelter & Foundations This Change Order addresses the need to pre-drill specific structure locations to accept bronze plates. This revision results in an increase of $500.00 to the current contract amount. BOARD ACTION REQUESTED: Approval of Change Order Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 500.00 Total City Cost: $ 500.00 Funding Source: Cemetery Perpetual Care Fund Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY CENTER ENGINEERING DEPARTMENT 7A;=111 HASSAN STREET SE, HUTCINSON MN 55350 PHONE: 320-234-4209 LETTING NO. 10 - PROJECT NO. 15-10 Dated: 0711312015 CHANGE ORDER NO. 2 Page 1 of 1 Project Location: Cemetery Columbaria Shelter and Foundations CONTRACTOR: Cold Spring Granite Co., dba Coldspring, 17482 Granite West Rd, Cold Spring, MN 56320 612-669-4959 Contract Amount: $178,362.00 Substantial Completion: NA Final Completion Date: 0812812015 This Change Order addresses additional work pre -drilling for bronze plates. This addition of work does not affect the Final Description Completion Date. This Change Order results in an increase of $500.00 to the Contract. of Change: Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: 3 Pre -drilling to Accept Bronze Plates LS 1.0 $500.00 $500.0 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 TOTAL INCREASE ITEMS $500.00 DECREASE ITEMS: $0.0 TOTAL DECREASE ITEMS $0.00 NET INCREASE---------------------------------------------------------------------------------------------- $500.00 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of ($500.00) Idadunil (add). An extension of 0 day shall be allowed for completion of the project. ORIGINAL PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITION/PE4AWT9)-N TOTAL CONTRACT AMOUNT $178,362.00 $0.00IF $500.00 $178,862.00 Approved: Contractor: Cold Spring Granite Co. d/b/a Coldspring Dated: Approved: City of Hutchinson: Mayor: Gary Forcier Dated: 07/28/2015 Approved: City of Hutchinson - City Engineer: Kent Exner Dated: Approved: Cityof Hutchinson: City Administrator: Matt Jaunich Dated: 07/28/2015 COLDS PR IN G CHANGE AUTHORIZATION Date:07/13/2015 REPLACEMENT PIECES: ❑ Purchaser hereby pays the cost for the replacement pieces listed below. ❑ ADDITIONS ❑ DELETIONS ❑ MODIFICATIONS Purchaser hereby agrees to accept the changes specified and further agrees to pay the amounts as shown. TO: Oakland Cemetery ATTN: John Olson 1400 Adams Street SE Hutchinson, MN 55350 PHONE: 320-234-2583 FAX: 320-234-5644 Addition of pre -drill to accept bronze plates. JOB NO: 15-7188 - 1001289 NAME: Niche Shelter LOCATION: Hutchinson, MN L10P15-10 *Price DOES NOT include any applicable taxes. CURRENT TAXES WILL BE ADDED AT THE TIME OF THE INVOICING UNLESS AN APPROVED EXEMPT TAX CERTIFICATE HAS BEEN RECEIVED PRIOR TO INVOICING. Shop Drawings Weeks Shop Tickets Weeks ❑ Initial ❑ Partial ❑ Complete Delivery: Start delivery weeks after receipt of approved shop drawings, cutting lists or shop tickets with all pertinent cutting information & signed Change Authorization. Balance of delivery per mutually agreed upon schedules for shop drawing submission, approvals, & fabrication time. Please sign and return this Proposal & return via fax, this will authorize us to proceed. AMOUNT $500.00 *TOTAL $500.00 USD NOTE: This Change Authorization becomes part of and is specifically incorporated as a part of the existing contract and is subject to the same terms and conditions contained therein. Please sign and return a copy of this form and retain a copy for your records . No work will commence until this signed form is returned . ACCEPTED BY BUYER: Oakland Cemetery BUYER SIGNATURE: (Officer or Authorized Rep) DATE 17482 Granite West Road, Cold Spring, MN 56320-4578 USA P:800-328-5040 P:320-685-3621 F:320-685-8490 COLD SPRING GRANITE COMPANY Dan Kurowski PROPOSED BY: PROJECT MANAGER DATE CS -031-2 (MAY2013) HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Payment to HUC for Utilization of Automatic Metering Infrastructure Department: PW/Eng LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Per an arrangement referenced within the attached Water Tower Lease Agreements with the Hutchinson Utilities Commission (HUC), the City Water and Wastewater Departments are responsible for paying a pro-rata share of the existing HUC automatic metering infrastructure to utilize it for water meter reading. Thus, the City must make a payment of $58,200 (30% of $194,000) to HUC. This contribution reflects the City's share of the necessary master station computers/software and AMI infrastructure controllers, collectors, gateways, repeaters, etc. Also, please note that the Water and Wastewater Departments would also be responsible for a pro-rata share of future operating system support costs (currently estimated to be $1,800/annually). Lastly, a memo dated January 5, 2010, is attached that further describes this arrangement. BOARD ACTION REQUESTED: Approval of Payment to HUC for Utilization of Automatic Metering Infrastructure Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 58,200.00 Total City Cost: $ 58,200.00 Funding Source: Water & Wastewater Funds Remaining Cost: $ 0.00 Funding Source: W,kTER TOWER LEASE AGREEMENT HIS WATER TOW H R LEAST- AGREE:-wr lr1'f (tile Agreement) made on this �1 THIS of 2010 by and between )E{ettchinson Utilities Commission having an office at 225 Michigan Strect SE. Hutchinson. MN 55350, hereinafter sometimes called "Lessee", and the City of Hutchinson having an office at l 1 1 Hassan Street SE, Hutchinson, MN 55350 hereinafter called "Lessor". The State of Minnesota, by and through the: Board of Trustees of Minnesota State Colleges and Universities, on behalf of Ridgewater College, is the owner ("Owner'") of the real property where the Lessor's City water tower is located. For good and valuable consideration, the patties agree as follows: Leased Premises. (a) The lessor owns a water tower capable of supporting antennas) and transmission lines(s) ('the Tower") and space in the lase of the Tower located tit 2 Century Avenue SE, I lutchinson, MN. (b) Lessor agrees to provide space on its 'Power for Lessee to mount one antenna and transmission lines for such wireless transmitting purposes. It is agreed that Lessee or subcontractor, in a position and manner mutually agreeable to Lessor and Lessee, will mount the antennas and transmission lines. Also, all antennas and associated hardware shall be painted the color of'the tank, unless painting renders the antenna inoperable. See Exhibit "A" for antennas, transmission lines, and height specifications. Lessor shall have no obligation to maintain the above equipment in good operating condition. Lessor shall have the obligation to maintain the Tower and associated property. 2. Access. I.c, subject to approval by the Owner, agrees rovic`l Lessee wit necessary •ccss for electrical service and telephone service. It is the Lessee's responsi _i tU pay for provision and use of any utility service. [tent. (a) I...essee agrees to allow Lessor to rise the installed communications equipment for Lessor's use for water 1 waste water advanced metering infrastructure (AMI). In consideration of this opportunity, Lessor will waive payment of annual rent, and any other fees the Lessor would normally charge under this type of an agreement. (b) if Lessor uses Lessee's coin munication equipment for Lessor's AMI, Lessor shall pay its pro -rata sharp: of the future operational costs, and all equipment 1 upgrade costs of I..essee's equipment. (a) Lessee desires to ma e use o essoes water tower all as set forth more fully in this Agreement, to make such transmission lar wireless transmitting PkITpose's. I of 9 (b) lessee represents that it shall, prior to installation of its equipment, obtain in effect all necessary licenses to transmit wireless signals from this location for wireless transmitting purposes, and has obtained all necessary pennits, approvals and agreements From the Owner. (c) Lessor agrees to provide to lessee space in the base of the 'Power in Lessers property controlled by Lessor at 2 Century Avenue SF, Hutchinson, MN, for Lessee to locate equipment to be operated by Lessee For such wireless transmitting purposes. Lessor and Lessee shall determine the location of such space jointly. See Exhibit "B". Lessee agrees to provide: and maintain such equipment, which, it is agreed, shall nperate on various non -interfering frequencies. See Exhibit "A". (d) lessee shall not be responsible to correct interference to any third parties' equipment installed atter the effective date of this Agreement unless interference is a direct result of a malfunction in or modification made to Lessee's equipment. (e) Lessee shall have the right to provide, through a telephone company, or others any lines, necessary for Lessee's operation. Such lines, when installed on the property of Lessor, shall be installed on a routing acceptable to both parties. (t) To the extent of Lessor's own legally binding agreements with the Owner. Lessee shall have access to the site at all times. Keys shall be stored at an on-site lock box. Keys shall not be duplicated. Lessee shall notify Lessor twenty-four (24) hours in advance, except in an emergency, and Lessor's approval thereof shall not be unreasonably withheld or delayed. 5. Lessor's Use. (a) Lessor reserves the right to inspect tiny installations made by Lessee.. Lessee shall pay for inspectors hired by the Lessor to watch the installation of Lessee's equipment. if according to the inspectors or the Lessor, changes to the installation plan or procedures or that repairs need be made Lessee shall do so. (b) Nothing contained in this Agreement shall prohibit or restrict Lesser from entering into agreements with other parties for the prevision of space For mounting ol` transmission lines and antennas or the rental or lease thereof, subject to approval by Owner, and provided that such provision of space for mounting of transmission lines anti antennas for the rental or lease thereof will not interfere with the uses granter{ to Lessee herein or with Lessor's own legally binding; agreement: with the Owner_ It is recognized the Lessor has established a user priority in its other leases; the Lessee agrees that the following priorities of use, in descending urder, shall apply in the event of communication interference, emergency public safety needs, or other conflict while this ,Agreement is in effect, and Lessee's use shall be subordinate accordingly: 2 of 9 I. Ownur, Lessor anti its agents which includes Hutchinson Utilities Commission; 2. Public saCcty agetrcie:s, trrcludiug law Vnlure:einent, fire, raid ambulance services, that are not part of the lessor; 3. Other governmental agencies where use is not related to public safety; 4. Government -regulated entities whose antennae offer a service. to the general public for a fee, in a manner similar to a public utility. such as long distance and cellular telephone, not including radio or television broadcasters; and 5. Pre-existing tenants. 6. Permits. Lessee agrees that it shall, prior to the installation of its equipment, obtain and maintain in effeet during the term of this Agreement, all licenses and permits necessary for the operation of its equipment. 7. Maintenance. (a) In the event that the Lessor maintains. paints, or repairs any portion of the water tower where the I.cssee has equipment, the kessee agrecs to accommodate the maintenance, painting or repairs by moving such equipment so as to allow unrestricted access to the maintenance, paint job or rcpair. (b) Lessor will notify Lessee at least forty-five (45) days in advance of the date when the water tower is scheduled to be painted, repaired, rebuilt or scheduled for general maintenance. The parties will cooperate to determine which of the following two options will be used to address the impact of the Lessee's equipment. Can the; cost of painting or repairing the water tower: 1 ] shortly before the painting date, Lessee will place a temporary antenna array on a crane parked near the site. The lessee will then remove the antennas from the water tower array. The Lessee will then remove the antennas from the water tower and painting or repair wi ll proceed. Once the painting or rcpair is finished, Lessee will then re -attach the antennas where they were and will have them painted to match the newly repaired 1 painted water tower, unless painting renders the antenna inoperable. All costs incurred in removing the antennas, placement of the temporary array, reattaching and painting the antennas shall be the sole responsibility ofthe lessee. 2) The contractor will bid on the cost of painting 1 repairing the tower without the Lessee's equipment present. The contractor will then bid on the cost of painting repairing the 'Power with the Lessee's equipment lett in place. The contractor wil[ then proceed to paint 1 repair the tower with the Lessee's equipment left in place. The Lessee wiII reimburse the Lessor for the difference between the two bids. 8. Defense & Indemnification. .3of9 (a) It is understood and agreed that there is no guarattlee or warranty whatsoever by Lessor concerning, the performance or coverage resulting from Lessee's use of said Tower and associated facilities. (b) l.cssee warrants that its installations and all work by Lessee shall cause no damage to the 'Power or to any property of lessor or Owner. Lessee shall indemnify, protect, defend, and hold Numless Lessor and Owner from and against any damages to property of Lessor or property of Owner which may arise out of or caused by any act of I .essee, or its agents or which may arise out of or caused by the maintenance, presence. use, or removal of any equipment owned or provided by lessee and will pay Lessor the amounts necessarily Spent by Lessor in repairing or replacing such property or equipment Lessce so damaged. Lessee shall indemnity, protect, defend and hold harrnless Lessor and Owner from and against any and all losses, claims, lawsuits, judgments, and demands whatsoever, including the cost of investigation and attorney' charges, which may arise out of or be caused by any negligence of Lessee or by the maintenance, presence, use, or removal of any equipment owned or provided by Lessee; provided, however, that Lessee will not be responsible for any damage to any property owned or provided by Lessor or for any loss of business of any nature whatsoever suffered by Lessor resulting trorn lire, windstorms, lightning or any act of God, or resulting from any ioss of electric power not caused by the negligence of Lessee or any its employees. (c) Lessor will not be responsible for any damage to any property owned or provided by Lessee or for any loss of business or damages of any nature whatsoever suffered by Lessee resulting from fires, lightning„ windstorm, or any act of Clod, or resulting from any loss of electric power or not caused by the negligence of Lessor or of its employees. "L SS0R'S" and Owner's liability, in the event of any loss or damages of any nature caused by the negligence of Lessor or of its employees, shall not extend beyond the an)outit of any physical damages to Lessee's equipment caused by such negligence. (d) Lessee shall maintain insurance in amounts 110 less than the amounts required under the Municipal "Cort Claims Act. Minn. Stal.§§466 et. al. (c) (right of distress is not available in Minnesota) 9. 'Perms & Lease Termination. (a) `Phis Agreement shall become effective on (klb-6-�� G , 2010, if not previously terminated by Lessor or Lessee in accordance with the provisions hereof, and subject always to Owner's tern}ination rights as set Corth in Lessor's legal agreements with Owner, and shall continue in effect liar a term of live (5) years. Notwithstanding anything; herein to the contrary, either party may, at any time after the initial term of this Agreement, give the other 365 nays notice cit' its intention to cancel this Agreeinew. '11ri5 3,65 day notice shall be written and delivered as called in the "NOTIUS" to address(es) listed hcrcin. If the panics agree to cancel the Agreement, I.cssee must have its equipment removed in its entirety by the end of the 355 day notice period, unless other mutually agreed, to arrangement are put in place. 4 of 9 (b) Subject to termination as set forth in Section 9 (a) herein, and subject always to Owner's termination rights, Lessee shall have the option to renew this Agreement, for three (3) additional Live (5) year periods, each cntmnenciag on the day following the termination date of the prior term, upon Lessee's written notice of intent to renew at least 60 days before the end or the current term, whereupon this renewal term shall commence ori the day following the termination elate of the prior term. I f lessee shall titiI to provide written notice of renewal at least 60 days before the end of the current term, the Agreement shall terminate at the end of the current term. (c) Upon any failure of Lessee to perform any obligation required hereunder, or if Lessce does not have in affect any license required fior its operation hereunder, Lessor may terminate Lessee's rights tinder this Agreement by giving thirty(30)day's written notification by certified US mail, return receipt requested, to lessee at its address set forth below. IfLessee fails to cure any such default within such period, then the termination shall become effective at the end of said thirty (30) clays_ l..,essee may terrn':nate Agreement if it is unable to obtain or maintain any license permit of other approval for its operations at the site, or if the site bee nrnes undesirahle Ior its operation for technological reasons, such as irresolvable signal interference, failure by Lessor to enforce or insist upon compliance with any of the terms or conditions of this Agreement shall not constitute a waiver or rel inquishnient by Lessor ofany such terms or conditions. (d) Upon any termination or this Agreement or any termination of Lessee's rights under this Agreement, Lessee shall immediately remove its transmitter and any other property owned by it from the premises of lessor. If not removed, Lessor shall have the right to remove them at the east and expense to Lessee and without any liability therefore. 10. Assignment. This Agreement is not transferrable or assignable to any other entity. H. . t' CC Rules. Pursuant to 1'C -C. roles whereby one party may be assigned as the party responsible for conforming to all FCC requirements regarding obstruction marking and lighting of antenna structures we hereby confirm the designation of I.essor as the responsible licensee. This does not supersede any other requirement or obligations defined in FCC rules. 12. Notices. All notices, requests, demands, renewals, and other communications hereunder shall be in writing and shall be deemed given if personally delivered, sent by an overnight courier providing proof of service. or mailed, certified mail, return receipt requested, to the following addresses: If to Lessee: 5 of9 Hutchinson Utilities Commission 225 Michigan St. SE f tutchinson, MN 553 50 {320}587-4746 Attention: General Manager With :a copy to: Hutchinson Utilities Commission 725 Michigan St. SE Hutchinson, MN 55350 (320)587-4746 A ttn : Legal 1 ?e pa rt m ent If to Lessor: City of Hutchinson I 11 Hassan St. SE. Hutchinson, MN 55350 [320}587-5151 Attn: City Administrator With a copy to Owner: Minnesota State Colleges and Universities Office of the Chancellor 30 7"' Street East, Sttite 350 St. Paul, MN 55101-7804 Attn: Real tristate Services Ridgewater College Hutchinson Campus ? Century Avenue SL Hutchinson, MN 55350 Attn: Vice President. Finance and Operations 1.3, Authority, Each of the individuals executing this lease on behalf of the tenant or landlord represents to the other party that such individual is authorized to do so by reyt,dsite action or the corporate policies of cath respective party to this lease and the parties hereto recognize and acknowledge the validity of said authority. 14. Comnlete Lease. This Agreement constitutes the entire Agreement of the parties hereto and supersedes any and all offers, negotiations and agreements. Any modification of or amendment to this Agreement must be in writing and executed by both parties. 6of9 LESSOR- 1,FSSI^;F:: 7 o f 9 CITY OF f i[, TCI IINSON By r�, Cary D. Plotz -A' Its: Administrator HUTCHINSON iJ'1'll,lTIFS COMMISSION Dw4 t Bx;rdson Its: President fay -----.-._.____ R I ritge Its: Vice President OWNER CONSENT: Sof9 State of Minncsata, by and through the Board of Trustees of Minnesota State Colleges and Universities consents to this Lease Agreement between the. City of Hutchinson and Hutchinson Utilities Commission. By - Its: Date.—..— S of 9 ate._.... sTATF. OF MINNESO`T'A ) )SS COUNTY OF MC LEOD } The foregoing; instrument was acknowledged before «ie this day oft r; ; 201 Q, by Gary Plotz, the City Administrator of the City of I Tutchinson on bchalfoHhe corporation. AlirLI A A ST Ft F otaTy Public ' 1 NnTAPy ?uK. C t INwPI£3�: r:. sun.; Jar STATE, OF MIMv ''r`►r•��,�.�. . )SS COUNTY OF MCLEOD ) The foregoing; instrument was acknowledged helore me thiac fay of by Dwight Bordson, the President and Robcrt I fantg,e, the Vice President 0C the Hu on Utilities Commission on hehal l'of the corporation. LINDA LMADSOITA Notary Public r�� !'t�L 400M 9 0t9 WATER TOWER LEASE AGREENIENT THIS WATER TOWER LEASE AGREEMENT (the Agreement) made on this 2=day of C -k n L , 2010 by and between Hutchinson Utilities Commission having an office at 225 Michigan Street SE, Hutchinson, MN 55350, hereinafter sometimes tailed "Lessee", and the City of Hutchinson having an office at 111 Hassan Street SE, Hutchinson, MN 55350 hereinafter called "Lessor". For good and valuable consideration, the parties agree as follows; 1. Leased Premises. (a) The Lessor owns a water tower capable of supporting antenna(s) and transmission lines(s) (`the Tower") and space in the base of the Tower located at 958 Golf Course Road NW, Hutchinson, M -N. (b) Lessor agrees to provide space on its Tower for Lessee to mount one antenna and transmission lines for such wireless transmitting purposes, It is agreed that Lessee or subcontractor, in a position and manner mutually agreeable to Lessor and Lessee, will mount the antennas and transmission lines, Also, all antennas and associated hardware shall be painted the color of the tank, witless painting renders the antenna inoperable. See Exhibit "A" for antennas, transmission lines, and height specifications. Lessor shall have no obligation to maintain the above equipment in good operating condition. Lessor shall have the obligation to maintain the Tower and associated property controlled by the Lessor. 2. Easements. 1pr-69rees to provide necessary easements-€o'r electrical service and telephone serv- the Lessee's responsibility to pay for provision and use of any utility service. 3. f Rend. (a) Lessee agrees to allow Lessor to use the installed communications equipment for Lessor's use for water 1 waste water advanced metering infrastructure (AMI). In consideration of this opportunity, Lessor will waive payment of annual rent, and any other fees the Lessor would normally charge under this type of an agreement, (b) if Lessor uses Lessee's communication equipment for Lessor's AMI, Lessor shall pay its pro -rata share of the future operational costs, and all equipment 1 upgrade costs of Lessee's equipment. 4. Lessee's Use. c use of Lessor's water tower all as set forth more fully in this Agreement, to make such transmission for wireless transmitting purposes. Z of 7 (b) Lessee represents that it shall, prior to installation of its equipment, obtain in effect all necessary licenses to transmit wireless signals from this location for wireless transmitting purposes. (c) Lessor agrees to provide to Lessee space in the base of the Tower in Lessors property controlled by Lessor at 958 Golf Course Road NW, Hutchinson, MN, for Lessee to locate equipment to be operated by Lessee for such wireless transmitting purposes. Lessor and Lessee shall detcrm ine the location of such space jointly. See Exhibit "13". Lessee agrees to provide and maintain such equipment, which, it is agreed, shall operate on various non -interfering frequencies. See Exhibit "A". (d) Lessee shall not be responsible to correct interference to any third parties' equipment installed after the effective date of this Agreement unless interference is a direct result of malfunction in or modification made to Lessee's equipment. (e) Lessee shall have the right to provide, through a telephone company, or others any lines necessary for Lessee's operation. Such limes, when installed on the property of Lessor, shall be installed on a routing acceptable to both parties. (f) Lessee shall have access to the site at all times. Keys shall be stored at an on-site bock box. Keys shall not be duplicated. Lessee shall notify Lessor twenty-four (24) hours in advance, except in an emergency, and Lessor's approval thereof shall nut be unreasonably withheld or delayed. 5, Lessor's Use. (a) Lessor reserves the right to inspect any installations made by Lessee. Lessee shall pay for inspectors hired by the Lessor to watch the installation of Lessee's equipment. if according to the inspectors or the Lessor, changes to the installation plan or procedures or that repairs need be made Lessee shall do so. (b) Nothing contained in this Agreement shall prohibit or restrict Lessor from entering into agreements with other parties for the provision of space for mounting of transmission tines And antennas or the rental or lease thereof, provided that such provision of space for mounting of transmission [fines and antennas for the rental or lease thereof will not interfere with the uses granted to Lessee herein. It is recognized the Lessor has established a user priority in its other leases; the Lessee agrees that the following priorities of use, in descending order, shall apply in the event of communication interference, emergency public safety needs, or other conflict while this Agreement is in effect, and Lessee's use shall be subordinate accordingly: 1. lessor and its agents which includes Hutchinson Utilities Commission; 2. Public safety agencies, including law enforcement, fire, and ambulance services, that are not pari of the Lessor; 3. Other governmental agencies where use is not related to public safety; 2 of 7 4. Government -regulated entities whose antennae offer a service to the general public for a fee, in a marnier similar to a public utility, such as long distance and cellular telephone, not including radio or television broadcasters; and 5. Pre-existing tenants. 5. Permits, (a) lessee agrees that it shall, prior to the installation of its equipment, obtain and maintain in effect during the term of this Agreement, all licenses and permits necessary for the operation of its equipment. 7. Maintenance. (a) In the event that the Lessor maintains, paints, or repairs any portion of the water tower where the Lessee has equipment, the Lessee agrees to accommodate the maintenance, painting or repairs by moving such equipment so as to allow unrestricted access to the maintenance, paint job or repair. (b) Lessor will natify Lessee at least forty-five (45) days in advance of the date when the water tower is scheduled to be painted, repaired, rebuilt or scheduled for general maintenance. The parties will cooperate to determine which of the following two options will be used to address the impact of the Lessee's equipment. On the cost of painting or repairing the water tower: 1) shortly before the painting date, Lessee will place a temporary antenna array on a crane parked near the site. The Lessee will then remove the antennas from the water tower array. The Lessee will then remove the antennas from the water tower and painting or repair will proceed. Once the painting or repair is finished, Lessee will then re -attach the antennas where they were and will have them painted to match the newly repaired / painted water tower, unless painting renders the antenna inoperable. All costs incurred in removing the antennas, placement of the temporary array, reattaching and painting the antennas shall be the sole responsibility of the Lessee. 2) The contractor will bid on the cost of painting 1 repairing the tower without the Lessee's equipment present. The contractor will then bid on the cost of painting 1 repairing the Tower with the Lessee's equipment left in place. The contractor will then proceed to paint ! repair the tower with the Lessee's equipment left in place, The Lessee will reimburse the Lessor for the difference between the two bids. S. Defense & Indemnification. (a) It is understood and agreed that there is no guarantee or warranty whatsoever by Lessor concerning the performance or coverage resulting from Lessee's use of said Tower and associated facilities. 3 of 7 (b) Lessee warrants that its installations and all work by Lessee shall cause no damage to the Tower or to any property of Lessor. Lessee shall indemnify, protect, defend, and hold harmless lessor from and against any damages to property of Lessor which may arise out of or caused by any act of Lessee, or its agents or which may arise out of or caused by the maintenance, presence, use, or removal of any equipment owned or provided by Lessee and will pay Lessor the amounts necessarily spent by Lessor in repairing or replacing such property or Lessor so damaged. Lessee shall indemnify, protect, defend and hold harmless Lessor from and against any and all losses, claims, lawsuits, judgments, and demands whatsoever, including the cost of investigation and attorney' charges, which may arise out of or be caused by any negligence of Lessee or by the maintenance, presence, use, or removal of any equipment owned or provided by Lessee; provided, however, that Lessee will not be responsible for any damage to any property wAmed or provided by Lessor or for any loss of business of any nature whatsoever suffered by Lessor resulting from fire, windstorms, lightning or any act of God, or resulting from any loss of electric power not caused by the negligence of Lessee or any its employees. (c) Lessor will not be responsible for any damage to any property owned or provided by Lessee or for any loss of business or damages of any nature whatsoever suffered by Lessee resulting from fires, Iightning, windstorm, or any act of God, or resulting from any loss of electric power or not caused by the negligence of Lessor or of its employees. "LESSOR'S" liability, in the event of any loss or damages of any nature caused by the negligence of Lessor or of its employees, shall not extend beyond the amount of any physical damages to Lessee's equipment caused by such negligence. (d) Lessor hereby waives any and all right of distress with respect to the leased premises and easements. 9. Terms & Lease Termination. (a) This Agreement shall become effective on , 2010, if not previously terminated by Lessor or Lessee in accordance with the provisions hereof, shall continue in effect for a term of twenty (20) years. Either party may, at any time after the initial term of this Agreement, give the other 355 Clays notice: of its intention to cancel this Agreement. This 365 day notice shall be written and delivered as called in the "NOTICES" to address(es) listed herein. If the parties agree to cancel the Agreement, Lessee must have its equipment removed in its entirety by the end of the 355 day notice period, unless other mutually agreed to arrangement are put in place. (b) Upon any failure of Lessee to perform any obligation required hereunder, nr if Lcssee does not have in effect any license required for its operation hereunder, Lessor may terminate Lessee's rights under this Agreement by giving thirty(34)days written notification by certified US mail, return receipt requested, to lessee at its address set forth below. If Lessee fails to cure any such default within such period, then the termination shall become effective at the end of said thirty(30) days. Lessee may terminate Agreement if it is unable to obtain or maintain any license permit of other approval for its 4 of 7 operations at the site, or if the site becomes undesirable for its operation for technological reasons, such as irresolvable signal interference, Failure by Lessor to enforce or insist upon compliance with any of the terms or conditions of this Agreement shall not constitute a waiver or relinquishment by Lessor of any such temis or conditions. {c} Upon any terniination of this Agreement or any termination Lessee's rights under this Agreement, Lessee shall immediately remove its transmitter and any other property owned by it from the premises of Lessor, If not removed, Lessor shall have the right to remove them at the cost and expense to Lessee and without any liability therefore. 10. Assignment. This Agreement is not transferrable or assignable to any other entity. 11. FCC Rules. Pursuant to FCC rules whereby one party may be assigned as the party responsible for conforming to all FCC requirements regarding obstruction marking and lighting of antenna structures we hereby confirm the designation of Lessor as the responsible licensee. This does not supersede any other requirement or obligations defined in FCC rules. 12. Notices. All notices, requests, detnarids and other communications hereunder sliall be in writing and shall be deemed given if personally delivered, sent by an overnight courier providing proof of service, or mailed, certified mail, return receipt requested, to the following addresses: If to Lessee: With a copy to: If to Lessor: Hutchinson Utilities Commission 22.5 Michigan St. SE Hutchinson, NN 55350 (320)587-4746 Attention: General Manager Hutchinson Utilities Commission 225 Michigan St. SE Hutchinson, MN 55350 (320)5$7-4746 Attn: Legal Department City of Hutchinson 111 Hassan St. SE S of 7 Hutchinson, MN 55350 (320)587-5151 Attn: City Administrator 13. Authority. Each of the individuals executing this lease on behalf of the tenant or landlord represents to the other party that such individual is authorized to do so by requisite action or the corporate policies of each respective party to this lease and the parties hereto recognize and acknowledge the validity of said authority. 14. Complete Lease, This Agreement constitutes the entire Agreement of the parties hereto and supersedes any and all offers, negotiations and agreements. Any modification of or amendment to this Agreement must be in writing and executed by both parties. 6of7 LESSEE.: STATE OF MINNESOTA COUNTY OF MCLEOD )SS ) CITY OF HUTCHINSON By c Gary D. PPo z Its.- Administrator HUTC14INSON UTILITIES COMMISSION Its; President By Robert Fiant Its: Vice Pr sident The foregoing instrument was acknowledged before the this �day o f , 2010, by Gary Plotz, the City Administrator of the City of Hutchinson on behalf of the corporation. hfELlSG,q R. STAR NOTAPr !3UV-, is-MINNE Public H rr.m xp..lan. 31, 20'1'1 STATE OF MINNESOTA )SS COUNTY OF MCLEOD ) The foregoing instrument was acknowledged before me this o day ofIPLI!4 12010, by Dwight Bordson, the President and Robert Hantge. the Vice President of the Hutc tnson Utilities Commission on behalf of the corporation. UNDA1 L SON .� @LFI,,07W ftemommem COMW gyp, Z. ri, ao+e otary Pttbl is 7 of 7 r TO: Resource Allocation Committee FROM: Kent Exner, City Engineer RE: Discussion of Potential Automatic Meter Reading Implementation DATE: January 5, 2010 City staffwill provide an overview of the potential implementation of Automatic Meter Reading (AMR) to the Resource Allocation Committee (RAC . In order to better facilitate our discussion, the below summary ofcurrent utility situations, project benefits, estimated costs and funding alternatives has been prepared. Utility Situations As previously discussed with the RAC, the Hutchinson Utilities Commission (HUC) requested proposals for the installation of Automatic Metering Infrastructure (AMI) during the past few months. At this point, HUC has awarded an estimated $2,000,000 contract for a complete AMI system with new electric meters to Sensus. Approximately $194,000 of the total contract amount is the cost of the actual system "backbone" (towers, interface, software, etc.) that could be utilized for other meter reading services. HUC will be placing their order for meters/modules in the near future and currently plans to install the system over a three-year timeframe. Per HUC's contract agreement, Sensus staffwill be on- site to perform installations, testing and training over the project period. City Water Department staff has been reviewing the potential of upgrading our existing meter reading operations to an automatic system for several years. At this point, with our Sensus meters functioning adequately, the alternative of installing a transmitter over the existing meters and installing the system "backbone" has been the most cost-effective approach. Due to the termination of the manual meter reading contract by HUC, City staff has addressed the water meter reading function with the addition oftemporary positions, increased vehicle use, and new equipment/software costs (see Estimated Costs below). Project Benefits City staff has identified several tangible and intangible benefits of an Automatic Meter Reading system for the Water Department as noted below: • Reduced carbon footprint by eliminating vehicle use for monthly readings, customer change read-outs and missed readings ■ On -demand reads available to staff to monitor water usage, resulting in less customer service calls and field reads ("presence with customer") ■ Potentially provide customers with a web -portal for use data and billing ■ Proactive approach to customer leaks, meter inaccuracy and high bills • Identify distribution system water loss issues ■ Historical consumption data (even daily or hourly possible) ■ BaseIine comparisons by customer type ■ Conservation rate structure applications (interval changes or peak use monitoring) ■ Potential irrigation restrictions/ban enforcement • Substantial personnel and vehicle use savings • Potential utility billing process streamlining (less paper -intensive & personnel savings?) Estimated Costs In early 2009, City staff worked extensively to prepare a Federal stimulus funding application for a potential AMR project. Below are the updated costs for the City's current water meter reading approach and the estimated costs to implement an AMR project in conjunction with HUC's current project. City Meter Reading (manual costs) $528,000 Monthly meter reading staff costs (20 man/day x $144) $2,880 Vehicle costs (160 hours x $10) $1,600 Read-backs/missed readings (3 man/day x $240) $720 Vehicle costs (24 hours x $10) $240 Read-outs/re-reads (4 man/day x $240) $960 Vehicle costs (32 hours x $10) $320 Meter reading equipment/software 5250 Total monthly cost $6.970 Total annual cost (12 months) $$3,640 AMR Proiect (estimated costs Water meter transmitter costs (4,800 meters x $110) $528,000 Installation costs (200 man/day x $ I20) $24,000 HUC project participation ($194,000 x 30%) $58,200 Project contingency (5%) $30,500 Total project cost $640,704 Funding Alternatives The funding of an AMR project is not currently included in the City's 5 -year Capital Improvement Plan (CIP). However, this project has been accounted for within past CIP's at an estimated cost of $720,000 which is approximately 12% higher than our current estimated cost. At this point, several Water/Wastewater items within the near-term CIP years (2010 -- 2012) may not be addressed or could be supplemented by other funding sources as follows: • Based on recent inspections, the planned water tower rehabilitations may not occur in 2010 and 2012 as currently programmed. • Due to current water use reductions, the RO membrane replacements could potentially be delayed beyond the scheduled 2011 timeframe. • If Federal Aid funds can be transferred to another project or be recovered without a penalty to the City, the Edmonton Ave SW/Market St SW construction may not occur within 2011. • Water/wastewater improvement costs within the Adams St (CSAH 25) & Washington Ave Reconstruction project may be offset be allocating $500,000 of G.D. Improvement Bonding to the project. With the City currently administering an energy conservation contract with Ameresco, the possibility of funding an AMR project within the scope of their work could exist. As noted within the above Project Benefits section, several of the positive circumstances could reduce water use/loss and result in less energy use to produce water, Due to the type of existing water meters in-place and HUC's direction in utilizing Sensus to implement their AMI project, City staff believes that an AMR project for water metering is feasible. The City Water Department potentially has the opportunity to reduce costs if our AMR project occurs during the HUC project. As shown in the Estimated Costs section, addressing the meter reading issue in a timely manner can save operating costs and arrive at a relatively reasonable project payback timeframe. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Temporary Liquor License - St. Anastasia Catholic Church Department: Administration LICENSE SECTION Meeting Date: 7/28/2015 Application Complete Yes Contact: Matthew Jaunich Agenda Item Type: Presenter: Matthew Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: St. Anastasia Catholic Church has submitted a temporary liquor license to dispense liquor at their Fall Festival being held at the church on September 12 & 13, 2015. St. Anastasia is a religious organization and meets the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to St. Anastasia Catholic Church on September 12 & 13, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133, St, Paul MN 55 101-5 133 1551 ] 201-7507 Fax (651) 297-5259 TTY (551) 282-6555 Va'WW.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON -SAFE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER STREEI ADDRESS CITY STATE ZIP CODE yy // TAME OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE DATES LIQUOR WILL RE SOLD TYPE OF ORGANIZATION CLUBHAR[TAOTHER- NONPROFIT ORGANIZATION OFFICER'S NAME ADDRESS ORGANIZATION OF NAME ADDRESS ORGANIZATION OFFICER'S NAME ADDRESS Location license will be used. I C ap outdoor area, describe 'V I ) 4 4 V I. Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the scrvice. ;' Will the applicant carry liquor liability insurance? If so, please provide the carrier's name and amount of coverage. 11 k APROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY r DATE APPROVED CITY FEE AMOUNT Q LICENSE DATES DATE FEE PAID xlo SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAi4TBLI\G ENFORCEMENT :rU t L: auomit this form to the city or county 30 days prior to event. Forward application signed by city andlor county to the address above. If the application is approved the Alcohol. and Gambling Enforcement Division wilt return this application to be used as the License far the event PS -09079 (05/0 6) HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Temporary Consumption & Display Permits - Hutchinson Center for the Arts Department: Administration LICENSE SECTION Meeting Date: 7/28/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Center for the Arts has submitted two applications for temporary consumption & display permits for events they are holding at the Center on September 8 and October 13, 2015. The temporary permits allow for patrons to bring in their own liquor while attending the event. According to state law and city ordinance, a nonprofit organization is eligible for a temporary consumption and display permit. The City can issue 10 consumption and display permits per year and to date is under that threshold. Upon Council approval, the application will be forwarded to the State Alcohol and Gambling Enforcement Division for their approval. BOARD ACTION REQUESTED: Approve issuing temporary consumption & display permits to Hutchinson Center for the Arts on September 8 and October 13, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: r =2 MINNE9 A EJ PA FNT Of Py LI SAFETY Name of orpa n ization Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TEMPORARY CONSUMPTION AND DISPLAY PERMIT (City or county may not issue mare than 10 permits in any one year) Address 1 '75 r'.> 1L- iy A X r C k Sl'Z Name of person making aoolication Date(s) of event Ylk v_ R Add New Organization officer's name Date ar anized Tax exempt number 1W9 CC U5 5 City State Zip Code C�,,,jy\ CYl Minnesota 15"53'5C, Business phone Home phone Type of organization [] Club [] Charitable [] Religious 90ther non-profit City State Zip hrMinnesota 50 Location where permit will be used. If an outdoor area, describe. tPtil h/i)SCr) Ce* 1L �Y the A� i �� -sur U. �L" L f' �L��►n APPROVAL APPUCAATTIIO�N MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT 1l ' � rrr�i City or County approving the license Date Approved 4�2�. U Fee Amount Permit Date 7(/ 7 /f5 Date Fee Paid City or County Email Address Signature City Clerk or County Official City or County phone number Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITYICOUNTY TO AGE.TEMPORARYAPPLICATION STATE.MN.US Sheet 1 of 1 Mame of organization Date Organized Tax exempt number dchtiLCr r' 6 TS -7 Address City State Zip Cade Minnesota •�.a:3Jo Name of person making application Business phone Home phone o� F3—x. - `L _72-7 Date(s) of event Type of organization FIN Add New Officer rganization officer's name E] Club E] Charitable ❑ Religious X Other non-profit ;y State Zip Minnesota Location where permit will be used. If an outdoor area, describe. c lk v- �.r l'I +r j C �� Qy C Ue vk-t : APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved 4'2 , V-0 Fee Amount Permit Date 7117/IG Paid City or County Email Address Signature City Clerk or County Official City or County phone number Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION{ ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITYICOUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION STATE.MN.US Sheet I of 1 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol &'GamblinR Enforcement APPLICATION AND PERMIT FOR A 1 DAY TEMPORARY CONSUMPTION AND DISPLAY PERMIT [City or county may not issue more than 10 permits in any one year] Mame of organization Date Organized Tax exempt number dchtiLCr r' 6 TS -7 Address City State Zip Cade Minnesota •�.a:3Jo Name of person making application Business phone Home phone o� F3—x. - `L _72-7 Date(s) of event Type of organization FIN Add New Officer rganization officer's name E] Club E] Charitable ❑ Religious X Other non-profit ;y State Zip Minnesota Location where permit will be used. If an outdoor area, describe. c lk v- �.r l'I +r j C �� Qy C Ue vk-t : APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved 4'2 , V-0 Fee Amount Permit Date 7117/IG Paid City or County Email Address Signature City Clerk or County Official City or County phone number Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION{ ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITYICOUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION STATE.MN.US Sheet I of 1 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Caterer's Permit - J&N Schlagel Enterprise II Ltd. Department: Administration LICENSE SECTION Meeting Date: 7/28/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: J&N Schlagel Enterprise II Ltd. has submitted a caterer's permit application into Administration for review and processing. The applicant would like to provide liquor catering services on August 1, 2015, at the Hutchinson Event Center for a wedding that is being held. The applicant meets statutory requirements and City requirements to hold a caterer's license. The applicant was issued a one-day caterer's permit last February and submitted all required documentation at that time which staff still has on file. BOARD ACTION REQUESTED: Approve caterer's permit to J&N Schlagel Enterprise II Ltd. on August 1, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Jul. 22. 2015 9,15AM crry�f - I I I Hassan Street Sovtbcast F[UtChi=n. MN 55350 (320)587-51511pax:(320) 234-4240 CITY OF HUTCIUNSON CATERER'S PERMIT APPLICATION No. 2590 P. 2 License Fees Annual $300.00 Cine -Time $100.00 To obtain a Caterer's Permit, Applicant must cw=tly hold a valid retail on -sale intoxicating liquor license at a restaurant. All liquor laws and rales apply to both the on -sale license as well as this caterer's permit. Liquor liability and workers Compensation insuxanoe are mandatory and a certificate showing off premises coverage must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and liquor at catered events. JA J rl ppf![ uRl Name (IndiufdeRal, Pnrlrrershrp Carparor+arr (!f Carpwondn stare full eorporar8 Rome) DOB Social Security # -it 6Iu4- A�k 2'rad a Name or DRA qt Reslamram Ad&vti ofltesiauraae Telephone Clry or county where on -sale license issued g.444 -,son 4 C4�4,,f f-/1 //!�- Location gtEVeni Date(s) of Event I certify that the above information provided by the applicant is true, complete, correet and made in good faith and agree to comply with the above paragraph's requirements and all other applicable lav in the use of th rerN permit. Japecb _,�wa5zl Signature—Authorized Applicant Date PrintFW1 Name of Person Signing Please attach the following documents to this form; l) A copy of the applicant's Caterer's permit issued by the State ofMinnasotq 2) A copy of the applicant's valid on -sale intoxicating liquor license 3) A copy of the applicant's valid restaurant license issued by the Hralth Department 4) A Certificate of liquor liability Insurance that states "Off premises coverage included" (No applicattuns, binders ur declarations'), 5) Check or money order payable to the City of Hutchinson Z:1LiemsaslApplicationslCatemr's QcnnitAoc CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 7/15/2015 - 7/28/2015 7/22/2015 Check Number Check Date Amount Vendor Account Description 186753 7/16/2015 500.00 MINNESOTA OFFICE OF ADMIN HEARINGS Other Professional Services 186756 7/28/2015 280.00 AARP Other Professional Services 186757 7/28/2015 939.94 ACE HARDWARE Operating Supplies 186758 7/28/2015 30.00 ALBRECHT, TIMOTHY R. & REBECCA Tree Applications/Permits 186759 7/28/2015 104.96 AMERICAN BOTTLING CO Cost of Sales - Miscellaneous 186760 7/28/2015 500.00 AMERICAN PLANNING ASSN Dues & Subscriptions 186761 7/28/2015 81.33 AMERIPRIDE SERVICES Contractual R&M 186762 7/28/2015 76.00 ANDERSON, APRIL Recreation Activity Fees 186763 7/28/2015 1,198.00 ANIMAL MEDICAL CENTER ON CROW RIVER Other Professional Services 186764 7/28/2015 962.77 ARCTIC GLACIER USA INC. Cost of Sales - Miscellaneous 186765 7/28/2015 754.60 ARNESON DISTRIBUTING CO Cost of Sales - Beer 186766 7/28/2015 181.80 ARROW TERMINAL LLC Equipment Parts 186767 7/28/2015 799.50 ARTISAN BEER COMPANY Cost of Sales - Beer 186768 7/28/2015 7,681.45 ASSURANT EMPLOYEE BENEFITS Dental Claims 186769 7/28/2015 121.30 AUTO VALUE - GLENCOE Automotive R&M 186770 7/28/2015 2,000.00 AUTOMATIC SYSTEMS CO Other Professional Services 186771 7/28/2015 94.29 B & C PLUMBING & HEATING INC Contractual R&M 186772 7/28/2015 2,200.00 B.W. WELDING Equipment Parts 186773 7/28/2015 2,535.00 BARN YARD, THE Inventory- Process Material 186774 7/28/2015 1,928.81 BELLBOY CORP Cost of Sales - Miscellaneous 186775 7/28/2015 399.46 BENNY'S MEAT MARKET Directors Picnic & Fire Pinning 186776 7/28/2015 256.40 BERNICK'S Cost of Sales - Miscellaneous 186777 7/28/2015 360.46 BETTER HALF EMBROIDERY Uniforms & Personal Equip 186778 7/28/2015 10,767.00 BIOBAG AMERICAS INC Compost Bags 186779 7/28/2015 554.80 BLACK GOLD ENVIRONMENTAL SERVICES Contractual R&M 186780 7/28/2015 6,071.80 BOLTON & MENK INC. Engineering Fees 186781 7/28/2015 640.20 BRANDON TIRE CO Automotive R&M 186782 7/28/2015 300.00 C & C CONTRACTING Operating Supplies 186783 7/28/2015 27,173.99 C & L DISTRIBUTING Case Deposits 186784 7/28/2015 310.70 CARS ON PATROL SHOP LLC Automotive R&M 186785 7/28/2015 179.00 CASCADE SUBSCRIPTION SERVICE Dues & Subscriptions 186786 7/28/2015 133.82 CENTRAL HYDRAULICS Equipment Parts 186787 7/28/2015 119.65 CENTRAL LANDSCAPE SUPPLY Repair & Maintenance Supplies 186788 7/28/2015 100.80 CENTRAL MCGOWAN Operating Supplies 186789 7/28/2015 405.00 CHICAGO POWER SYSTEMS INC Automotive R&M 186790 7/28/2015 175.00 CITY OF EDEN PRAIRIE Travel/Conference Expense 186791 7/28/2015 414.57 COMDATA CORPORATION Operating Supplies 186792 7/28/2015 33.00 CORRA GROUP Miscellaneous Expense 186793 7/28/2015 1,547.00 CREEKSIDE SOILS Landscaping Materials 186794 7/28/2015 388.78 CROW RIVER AUTO & TRUCK REPAIR Automotive R&M 186795 7/28/2015 2,373.42 CROW RIVER PRESS INC Contractual R&M 186796 7/28/2015 914.94 CROW RIVER WINERY Cost of Sales - Wine 186797 7/28/2015 4,940.00 DAVE'S PALLET SERVICE Inventory- Process Material 186798 7/28/2015 8,290.89 DAY DISTRIBUTING Case Deposits 186799 7/28/2015 6,245.58 DIRECT PLASTICS GROUP Inventory- Process Material 186800 7/28/2015 1,444.13 DPC INDUSTRIES INC Chemicals & Chemical Products 186801 7/28/2015 462.54 DYNA SYSTEMS Repair & Maintenance Supplies 186802 7/28/2015 921.12 E2 ELECTRICAL SERVICES INC Operating Supplies 186803 7/28/2015 204.31 ECOLAB PEST ELIMINATION Contractual R&M 186804 7/28/2015 205.00 EHLERS & ASSOCIATES INC Other Professional Services 186805 7/28/2015 35.00 ENGINEERING MINNESOTA Dues & Subscriptions 186806 7/28/2015 168.36 EPIC PRODUCTS INC Cost of Sales - Miscellaneous 186807 7/28/2015 110.14 FARM -RITE EQUIPMENT Equipment Parts 186808 7/28/2015 151.63 FASTENAL COMPANY Repair & Maintenance Supplies 186809 7/28/2015 249.00 FINANCE & COMMERCE Dues & Subscriptions CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 7/15/2015 - 7/28/2015 7/22/2015 Check Number Check Date Amount Vendor Account Description 186810 7/28/2015 380.00 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS Operating Supplies 186811 7/28/2015 40.00 FOLDS OF HONOR Cost of Sales - Miscellaneous 186812 7/28/2015 1,821.68 FORKLIFTS OF MINNESOTA INC Automotive R&M 186813 7/28/2015 97.83 G & K SERVICES Operating Supplies 186814 7/28/2015 10,117.38 GARICK CORPORATION Inventory- Process Material 186815 7/28/2015 3,200.00 GAVIN WINTERS TWISS THIEMANN & LONG LTD Other Professional Services 186816 7/28/2015 909.55 GEB ELECTRICAL INC Contractual R&M 186817 7/28/2015 125.00 GOPHER STATE FIRE EQUIPMENT CO. Contractual R&M 186818 7/28/2015 234.31 GRATKE, TIM Office Supplies 186819 7/28/2015 3,853.38 GREEN EARTH LAWN CARE INC Building Repair Supplies 186820 7/28/2015 14,648.43 HACH COMPANY Chemicals & Chemical Products 186821 7/28/2015 9.50 HAG ER JEWELRY INC. Miscellaneous Expense 186822 7/28/2015 35.00 HANSEN GRAVEL Operating Supplies 186823 7/28/2015 1,035.00 HANSON & VASEK CONSTRUCTION Contractual R&M 186824 7/28/2015 422.00 HART'S AUTO SUPPLY Automotive R&M 186825 7/28/2015 2,727.54 HAWKINS INC Chemicals & Chemical Products 186826 7/28/2015 865.11 HAWKINS, BRYAN Contractual R&M 186827 7/28/2015 275.20 HD SUPPLY WATERWORKS LTD Meters & Meter Parts 186828 7/28/2015 1,694.00 HEWLETT-PACKARD CO Small Tools & Minor Equipment 186829 7/28/2015 10,611.00 HJERPE CONTRACTING Contractual R&M 186830 7/28/2015 3,730.20 HOISINGTON KOEGLER GROUP INC Other Professional Services 186831 7/28/2015 2,599.96 HOLT MOTORS INC Automotive R&M 186832 7/28/2015 260.00 HOMETOWN SPORTS Operating Supplies 186833 7/28/2015 1,512.28 HUTCHFIELD SERVICES INC Contractual R&M 186834 7/28/2015 2,166.00 HUTCHINSON AREA HEALTH CARE Common Area Maintenance 186835 7/28/2015 500.00 HUTCHINSON BOYS TENNIS Compost Bags 186836 7/28/2015 7,892.33 HUTCHINSON CONVENTION & VISITORS BUREAU Lodging Tax Reimb 186837 7/28/2015 4,947.17 HUTCHINSON CO-OP Chemicals & Chemical Products 186838 7/28/2015 914.00 HUTCHINSON HEALTH Other Professional Services 186839 7/28/2015 1,402.26 HUTCHINSON SENIOR ADVISORY BOARD Other Professional Services 186840 7/28/2015 717.84 HUTCHINSON WHOLESALE Equipment Parts 186841 7/28/2015 1,220.63 HUTCHINSON, CITY OF Utilities 186842 7/28/2015 6,000.00 HUTCHINSON, CITY OF ATM Revenue 186843 7/28/2015 2,100.00 INDUSTRIAL MAINTSUPPLIES Contractual R&M 186844 7/28/2015 365.85 INTERSTATE BATTERY SYSTEM MINNEAPOLIS Equipment Parts 186845 7/28/2015 95.00 INTOXIMETERS INC Operating Supplies 186846 7/28/2015 97.91 JACOBSEN, SEPTEMBER Operating Supplies 186847 7/28/2015 50.00 JAY MALONE MOTORS Automotive R&M 186848 7/28/2015 8,959.50 JEFF MEEHAN SALES INC. Sales Commissions 186849 7/28/2015 1,079.20 A TAYLOR DIST OF MN Freight 186850 7/28/2015 130.00 JOES SPORT SHOP Operating Supplies 186851 7/28/2015 41,523.71 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Liquor 186852 7/28/2015 68.00 KATZENMEYER, KATI Recreation Activity Fees 186853 7/28/2015 255.00 KDUZ KARP RADIO Advertising 186854 7/28/2015 78.00 KINZLER, KRISTEN Other Revenues 186855 7/28/2015 11,033.00 KOHLS SWEEPING SERVICE Contractual R&M 186856 7/28/2015 35.00 KORTUEM, JESSICA Rentals -Building 186857 7/28/2015 376.78 KRANZ LAWN & POWER Equipment Parts 186858 7/28/2015 2,225.10 L & P SUPPLY CO Automotive R&M 186859 7/28/2015 151.41 LEXISNEXIS Other Professional Services 186860 7/28/2015 340.00 LIEN, JANE Rentals -Building 186861 7/28/2015 29,530.76 LOCHER BROTHERS INC Case Deposits 186862 7/28/2015 8,476.00 LOGIS Other Professional Services 186863 7/28/2015 1,044.36 MACQUEEN EQUIP INC Automotive R&M 186864 7/28/2015 110.08 MADCAKE COFFEE COMPANY Operating Supplies CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 7/15/2015 - 7/28/2015 7/22/2015 Check Number Check Date Amount Vendor Account Description 186865 7/28/2015 40.50 MADDEN GALANTER HANSEN LLP Other Professional Services 186866 7/28/2015 35.43 MAIN STREET SPORTS BAR Operating Supplies 186867 7/28/2015 12.30 MARSHALL CONCRETE PRODUCTS Repair & Maintenance Supplies 186868 7/28/2015 900.00 MARTIN-MCALLISTER Other Professional Services 186869 7/28/2015 277.18 MAYTAG LAUNDRY & CAR WASH Other Professional Services 186870 7/28/2015 1,600.00 MCLEOD COOP POWER ASSN Contrib/Donation-PrivateSource 186871 7/28/2015 400.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail 186872 7/28/2015 400.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail 186873 7/28/2015 211.74 MCLEOD COUNTY RECORDER Miscellaneous Expense 186874 7/28/2015 1,034.80 MCRAITH, JOHN Operating Supplies 186875 7/28/2015 30.00 MDRA Travel/Conference Expense 186876 7/28/2015 116,427.43 MEDICA Insurance 186877 7/28/2015 3,072.70 MEEKER WASHED SAND & GRAVEL Inventory- Bulk Product 186878 7/28/2015 880.25 MENARDS HUTCHINSON Operating Supplies 186879 7/28/2015 35.76 MESSAGE MEDIA Phone Services 186880 7/28/2015 143.50 MESSERLI & KRAMER Garnishments 186881 7/28/2015 494.28 MILLNER HERITAGE VINEYARD & WINERY Cost of Sales - Wine 186882 7/28/2015 439.62 MINI BIFF Equipment Rental 186883 7/28/2015 1,186.93 MINNESOTA DEPT OF AGRICULTURE Licenses & Permits 186884 7/28/2015 150.00 MINNESOTA DEPT OF HEALTH Licenses & Permits 186885 7/28/2015 7,099.00 MINNESOTA DEPT OF TRANSPORTATION Contractual R&M 186886 7/28/2015 519.00 MINNESOTA NURSERY & LANDSCAPE ASSN Dues & Subscriptions 186887 7/28/2015 250.00 MINNESOTA POLLUTION CONTROL AGENCY Other Professional Services 186888 7/28/2015 125.00 MINNESOTA RURAL WATER ASSN Travel/Conference Expense 186889 7/28/2015 250.00 MINNESOTA RURAL WATER ASSN Travel/Conference Expense 186890 7/28/2015 1,612.68 MINNESOTA UNEMPLOYMENT INSURANCE Miscellaneous Expense 186891 7/28/2015 446.00 MINNESOTA VALLEY TESTING LAB Other Professional Services 186892 7/28/2015 3,550.00 MMBA Dues & Subscriptions 186893 7/28/2015 75.00 MN BCA-CJTE Travel/Conference Expense 186894 7/28/2015 4,610.28 MN DEPT OF LABOR & INDUSTRY/CODE Building Permit Surcharges 186895 7/28/2015 10.00 MN STATE PATROL Dues & Subscriptions 186896 7/28/2015 75.00 MODERN TOWING Other Professional Services 186897 7/28/2015 530.60 M -R SIGN Sign Repair Materials 186898 7/28/2015 958.10 MYGUY INC. Cleaning Supplies 186899 7/28/2015 1,420.50 NATIONAL FIRE PROTECTION ASSC Dues & Subscriptions 186900 7/28/2015 136.96 NAVRATIL, JAMES Uniforms & Personal Equip 186901 7/28/2015 1,037.00 NBS CALIBRATIONS Other Professional Services 186902 7/28/2015 410.00 NORTH SHORE ANALYTICAL INC Other Professional Services 186903 7/28/2015 145.50 NORTHERN SAFETY & INDUSTRIAL Safety Supplies 186904 7/28/2015 76.44 NU -TELECOM Phone Services 186905 7/28/2015 139.95 OFFICE DEPOT Office Supplies 186906 7/28/2015 99.08 OFFICE OF MN IT SERVICES Phone Services 186907 7/28/2015 427.04 O'REILLY AUTO PARTS Automotive R&M 186909 7/28/2015 709.00 PAUSTIS WINE COMPANY Freight 186910 7/28/2015 18,296.00 PHILLIPS WINE & SPIRITS Cost of Sales - Miscellaneous 186911 7/28/2015 1,177.00 PIONEER MANUFACTURING CO Sign Repair Materials 186912 7/28/2015 147.00 POSTMASTER Postage 186913 7/28/2015 549.00 PUBLIC UTILITIES & WATERWORKS MANAGEMEN Travel/Conference Expense 186914 7/28/2015 1,707.15 R J L TRANSFER Freight 186915 7/28/2015 112.50 RATH PRECISION Operating Supplies 186916 7/28/2015 4,324.44 RDO TRUST #80-5800 Contractual R&M 186917 7/28/2015 1,250.92 REINER ENTERPRISES INC Freight - Bulk 186918 7/28/2015 1,508.06 ROYAL TIRE Automotive R&M 186919 7/28/2015 97.55 SHRED -IT USA INC Refuse - Recycling 186920 7/28/2015 17.60 SIMONSON LUMBER CO Repair & Maintenance Supplies CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 7/15/2015 - 7/28/2015 7/22/2015 Check Number Check Date Amount Vendor Account Description 186921 7/28/2015 698.00 SOIL CONTROL LAB Other Professional Services 186922 7/28/2015 71.80 SCRENSEN'S SALES & RENTALS Automotive R&M 186923 7/28/2015 13,469.66 SOUTHERN WINE & SPIRITS OF MN Cost of Sales - Liquor 186924 7/28/2015 12,856.34 SPARTAN STAFFING Temporary Labor - External 186925 7/28/2015 89.00 SPS COMMERCE INC Dues & Subscriptions 186926 7/28/2015 705.39 STAPLES ADVANTAGE Repair & Maintenance Supplies 186927 7/28/2015 448.75 STEVENS ENGINEERS INC Machinery & Equipment 186928 7/28/2015 2,052.50 STREICH TRUCKING Contractual R&M 186929 7/28/2015 905.00 T.I.P. INC Equipment Parts 186930 7/28/2015 203.00 TACTICAL SOLUTIONS Operating Supplies 186931 7/28/2015 25.00 TAPS-LYLE SCHROEDER Other Professional Services 186932 7/28/2015 1,103.04 THOMSON REUTERS -WEST Operating Supplies 186933 7/28/2015 19,726.40 TREBELHORN & ASSOC Motor Fuels & Lubricants 186934 7/28/2015 73.25 TRI COUNTY WATER Operating Supplies 186935 7/28/2015 90.00 TWO WAY COMMUNICATIONS INC Operating Supplies 186936 7/28/2015 4,130.64 U.S. WATER SERVICES Chemicals & Chemical Products 186937 7/28/2015 82.50 US IDENTIFICATION MANUAL Dues & Subscriptions 186938 7/28/2015 13,600.00 USAQUATICS Buildings & Structures 186939 7/28/2015 37.56 VERIZON WIRELESS Phone Services 186940 7/28/2015 69.95 VERTECH SOLUTIONS & SERVICES Contractual R&M 186941 7/28/2015 14,824.95 VIKING BEER Cost of Sales - Beer 186942 7/28/2015 275.95 VIKING COCA COLA Cost of Sales - Miscellaneous 186943 7/28/2015 1,355.01 VINOCOPIA INC Freight 186944 7/28/2015 1,540.00 VIRTUAL GRAFFITI INC Software & Licensing 186945 7/28/2015 37.51 WAL-MART COMMUNITY Operating Supplies 186946 7/28/2015 292.58 WASTE MANAGEMENT OF WI -MN Miscellaneous Expense 186947 7/28/2015 10,386.04 WASTE MANAGEMENT OF WI -MN Refuse - Disposal 186948 7/28/2015 60.00 WELCOME NEIGHBOR Advertising 186949 7/28/2015 34.89 WEST CENTRAL SANITATION INC. Utilities 186950 7/28/2015 228.20 WINE COMPANY, THE Freight 186951 7/28/2015 1,014.50 WINE MERCHANTS INC Cost of Sales - Wine 186952 7/28/2015 17,092.79 WI RTZ BEVERAGE MINNESOTA Freight 186953 7/28/2015 222.75 WISCONSIN DEPT OF AGRICULTURE Licenses & Permits 186954 7/28/2015 96.61 WITTE, SARA Repair & Maintenance Supplies 186955 7/28/2015 5,397.42 WM MUELLER & SONS Street Maintenance Materials 186956 7/28/2015 3,160.50 WSB & ASSOC Other Professional Services 186957 7/28/2015 137.22 ZEP SALES AND SERVICE Cleaning Supplies 186958 7/28/2015 24,501.77 ZIEGLER INC Machinery & Equipment 186959 7/28/2015 55.00 ZWILLING, TROY Travel/Conference Expense Grand Totals: 627,929.72 ELECTRONIC FUNDS TRANSFERS 7/28/2015 TAX FUND PAYABLE TO AMOUNT FUEL HATS MN DEPT OF REV $1,273.67 SALES TAX LIQUOR MN DEPT OF REV $43,000.00 SALES TAX PRCE CIVIC ARENA MN DEPT OF REV $2,918.00 SALES & USE TAX WATER SEWER CREEKSIDE MN DEPT OF REV $12,802.00 $59,993.67 CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 7/5/2015-7/18/2015 Jul 21, 2015 12:53PM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 07/18/2015 CDPT 07/21/2015 186754 HART 618.76- 07/18/2015 CDPT 07/21/2015 186755 MNPEA 506.00- 07/18/2015 CDPT 07/21/2015 7211501 AFLAC 20.46- 07/18/2015 CDPT 07/21/2015 7211501 AFLAC 130.75- 07/18/2015 CDPT 07/21/2015 7211502 Assurant Employees Benefits 871.29- 07/18/2015 CDPT 07/21/2015 7211503 EFTPS 15,178.42- 07/18/2015 CDPT 07/21/2015 7211503 EFTPS 15,178.42- 07/18/2015 CDPT 07/21/2015 7211503 EFTPS 4,315.88- 07/18/2015 CDPT 07/21/2015 7211503 EFTPS 4,315.88- 07/18/2015 CDPT 07/21/2015 7211503 EFTPS 28,879.70- 07/18/2015 CDPT 07/21/2015 7211504 ICMA 2,105.00- 07/18/2015 CDPT 07/21/2015 7211505 ING 1,050.00- 07/18/2015 CDPT 07/21/2015 7211506 Minnesota Dept. of Revenue 12,394.31- 07/18/2015 CDPT 07/21/2015 7211507 MN Child Support System 41.87- 07/18/2015 CDPT 07/21/2015 7211508 MNDCP 250.00- 07/18/2015 CDPT 07/21/2015 7211509 PERA 13,306.51- 07/18/2015 CDPT 07/21/2015 7211509 PERA 13,306.51- 07/18/2015 CDPT 07/21/2015 7211509 PERA 6,010.61- 07/18/2015 CDPT 07/21/2015 7211509 PERA 9,015.91- 07/18/2015 CDPT 07/21/2015 7211509 PERA 26.01- 07/18/2015 CDPT 07/21/2015 7211509 PERA 26.01- 07/18/2015 CDPT 07/21/2015 7211509 PERA 2,047.14- 07/18/2015 CDPT 07/21/2015 7211510 TASC-Flex 359.91- 07/18/2015 CDPT 07/21/2015 7211510 TASC-Flex 1,495.49- 07/18/2015 CDPT 07/21/2015 7211511 TASC-HSA 4,159.36- 07/18/2015 CDPT 07/21/2015 7211511 TASC-HSA 5,307.48- 07/18/2015 CDPT 07/21/2015 7211511 TASC-HSA 707.98- 07/18/2015 CDPT 07/21/2015 7211511 TASC-HSA 730.74- 07/18/2015 CDPT 07/21/2015 7211511 TASC-HSA 1,089.20 - Grand Totals: 29 143,445.60- CITY OF HUTCHINSON Council Check Register -B Check Issue Dates: 7/15/2015 - 7/28/2015 7/22/2015 Check Number Check Date Amount Vendor Account Description 186908 7/28/2015 60.00 OUTDOOR MOTION Bike Repair Grand Totals: 60.00 HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Wayfinding Signage Plan Presentation Department: Planning LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum/Bryan Harjes Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As you will recall, the City Council approved a Wayfinding Signage Plan in December of 2014. This project is one of the implementation items of the Imagine Hutchinson Downtown Plan. Because of Hutchinson's role as a Regional Center and the amount of visitors that come here, it was decided the City could do a better job of communicating where various assets are located within the downtown area and along the river corridor. The Wayfinding Plan presents are series of monument signs, directional signs, interpretive signs and kiosks that highlight historic, civic, and park destinations in the City. There has been a steering committee meeting for the past several months that includes City Council Members, Planning Commission Members, Chamber of Commerce members, Downtown Association Members and City Staff. This group has worked on coming up with a preferred alternative for wayfinding signage. In addition, a public open house was held in May to obtain feedback on the various concepts. The Plan also has cost estimates for the various types of signage. The thought is that the Plan could be implemented overtime with signs starting to be installed in 2016. Please review the attached Plan and let me know if there are any questions. Myself and Bryan Harjes from Hoisington Koegler Group will be presenting the Plan at the City Council Meeting. Please note, I am not asking the Council to approve this Plan; I am just looking for feedback. The Council will have an opportunity to look at various funding options for wayfinding signage during the 2016 budget process. BOARD ACTION REQUESTED: None. Provide feedback on the draft plan. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: �{ lit w a ti. Signage & Wayfinding Master Plan a PREPARED BY: HK Hoisington Koegler Group Inc. 2 i PURPOSE Hutchinson is a regional center and the extension and paving of the Luce Line Trail on the northern edge of Downtown Hutchinson will bring new trail users into downtown from the Twin Cities and other areas, providing an important economic boost to downtown businesses and attractions. In response to this, the city has identified the need for a system of signs to help guide visitors as well as residents to the many attractions and resources in and around downtown. This master plan provides a framework for the phased build out of a unified signage and wayfinding system serving Hutchinson's downtown and riverfront districts. The plan identifies key destinations, details sign design and placement, and provides a phasing plan to enable a timely and cost effective roll out of a wayfinding signage system. STAKEHOLDERS Several layers of public input, including three advisory group meetings and a public open house, were incorporated into the master plan process in order to review and refine sign design, placement, and content. WAYFINDING AND SIGNAGE MASTER PLAN ADVISORY GROUP: Christie Hantge (Planning Commission) Dolf Moon (Parks and Recreation Director) Corey Stearns (Economic Development Authority) Gary Forcier (Mayor) Dan Jochum (Planning Director) Jim Fahey (Planning Commission) John Lofdahl (City Council) Kent Exner (City Engineer) MattJaunich (City Administrator) Mike Cannon (Downtown Association) Miles Seppelt (Economic Development Director) JU LY 2015 HUTCHINSON, MINNESOTA • WAYFINDING AND SIGNAGE MASTER PLAN 1 DOWNTOWN DISTRICT Great Northern Depot I -� South Park Historic Church Post Office yet Hutchinson Carnegie Library ar� Library Square 0 i Vii' a _ Gateway Park 1862 Stockade Hutchinson Center for the Arts GENERAL Historic Homes Library GENERAL Cedar Park & Fishing Pier Depot Marketplace Parking, Restrooms, Public Art DOWNTOWN DISTRICT Great Northern Depot City Center South Park Historic Church Post Office North Park Hutchinson Carnegie Library Chamber of Commerce Library Square State Theater Police Station Gateway Park 1862 Stockade Hutchinson Center for the Arts GENERAL Historic Homes Library GENERAL Cedar Park & Fishing Pier Depot Marketplace Parking, Restrooms, Public Art 2 HUTCHINSON, MINNESOTA • WAYFINDING AND SIGNAGE MASTER PLAN RIVER DISTRICT West River Park Fireman's Park McLeod County Historical Odd Fellow's Park Eheim Park Society Gopher Campfire Wildlife Sanctuary Crow River Recreational Park Little Crow Monument Riverside Park Veterans Memorial Park Law Enforcement Park Boy Scout Park GENERAL Girl Scout Park East River Park Parking, Restrooms, Public Art Cedar Park & Fishing Pier Tartan Park JULY 2015 sssw Fnlereemen! um. "AYr Hufxhlsn.an ulli•�: rant .enerolivn p}nri H1■Irll � c i Ranssin'r husk ' Mum ixn _ Scsrvl uversbe' Pork Fhhfnp F, rLr cvl..roy its xsawom'for r Gopher eumplhe _ ?' I V modal + xnrsillla Sanclutlry +'0100 I® }} lac g r axe`WnnnC Me� I wall �� ❑ I 1111^,,,�r'�E,Mkmmn n pwiee� I ti..a;:� W ���01■ Odd ftitow s "mIh -Tak - sums.�.e Puek I - - Eotl�Mary I ®I cwsM folt mm Fmk LEGEND ® I I I �• Q Historic ❑ejsFlnotlans r, I I I _Downtown Business l6 I Snieft4iment besllnottons I I I I a7aiv!'r=• I _ Crvfc Desflnallon ® Restraam I ar I Existing Art LocationNp Mutt€•Use Trails — — _ _ _ _ _ — — Bicycle Frlendl Rauie I � ��JamrlOunYMow�'}t. — — — — � — — — — — — — — — — Y Y I I ewlnursh.rptxd nww ��s f Park _ Parking area I I I I I 6 pim6■r!y Pork JU LY 2015 HUTCHINSON, MINNESOTA • WAYFINDING AND SIGNAGE MASTER PLAN 3 ENTRY MONUMENT (VERTICAL) ENTRY MONUMENT INFORMATION (LATERAL) KIOSK HUTCHINSON, MINNESOTA • WAYFINDING AND SIGNAGE MASTER PLAN J U LY 2015 INTERPRETIVE & DIRECTIONAL SIGN DIRECTIONAL & INTERPRETIVE & HISTORIC SIGN (POLE & FREE STANDING) CONFIDENCE SIGN HISTORIC SIGN JU LY 2015 HUTCHINSON, MINNESOTA • WAYFINDING AND SIGNAGE MASTER PLAN CRITICAL DIMENSIONS KIOSK (TRAILHEAD) DIRECTIONAL (DOWNTOWN) 2'- 6' HUTCHINSON s' r 3" ' 2S lII1lLNILK M* FFIF:IM P,tRK ` l4COGIRL SCQIi"I- PAkK i ■ A 19 f ��11 ■ w w ■ «rrd lQ■!1 1/2' Square ucel tubing -- Y 5quare-1 tubing—• �� ]0' 31- S• DIRECTIONAL (RIVER) • 5 • S' rxiuvmusm?rnms�n � 5T:1TE THEATER GENERAL INSTALLATION NOTES: Signage should not conflict with existing underground and above ground utilities, and should be anchored to a foundation or footing installed to below the frost line Signage should be installed completely within an easement, public property, or road right of way Signs should be oriented for maximum exposure to primary route(s) of travel Signs should meet all American's with Disabilities Act requirements for signage and pedestrian clear zones Placement of signage near trees or other visual obstructions should be avoided, field verify clearance for each sign location All steel used in fabrication should be galvanized prior to painting to prevent corrosion 6 HUTCHINSON, MINNESOTA • WAYFINDING AND SIGNAGE MASTER PLAN 101- 91 JULY 2015 Materials, Font, Districts & Destination Names City Center Hutchinson Center for the Arts Post Office Library Chamber of Commerce Depot Marketplace Police Station Restrooms Downtown Hutchinson Public Art Luce Line Trail Bike Parking Great Northern Depot Historic Homes Historic Church Hutchinson Carnegie Library State Theater Little Crow Monument 1862 Stockade McLeod County Historical Society 71 South Park North Park Library Square Gateway Park West River Park Odd Fellow's Park Gopher Campfire Wildlife Sanctuary Riverside Park Law Enforcement Park Cedar Park & Fishing Pier Eheim Park Girl Scout Park Fireman's Park Crow River Recreational Park Veterans Memorial Park Boy Scout Park East River Park Tartan Park %�m�p�cd S.�by RVBorM! �yG G ophel Lampnis ~ RI -P wIVd IYF. Se ncf.wry elver —k odd F.Ilpw' Poik. LEGEND Q Historic DeArIcitions i Vehicutar Sign _Downtown Businessr1 Ircilhead,'Rfosk 0 Eniedolnimenl Destfnollons _ Civic Destlnalion Enter Manumen} Reskaom . fed/Blke Slgn (River/Park) Existing An Location M Monument Enhy Sign mulif•Use balk : Vedicdl Entry Sign — — Bicycle Friendly Route _ Park _ Parking area r+^..n �• law Eo�O.C�m.Tt1 Pork !chlman U11111fes 'r-111—wax! Eh.im Pdrk Wrl SPryCyoou, Fi�hing Plor y C.dai Aark �Pwk FYemon.P¢rk �°w.� - A 'ielb'F V'�ae ufxa.v .r ;r �ed�x tgr.are I.war wwlh _ FRIk •in ria•rluly .-v,.iw LhW h t I �o � I %.I.F m Nemnrlol 11 IpC B4 NFA t �/� �. t ICYeh'MH� 1 PoAc � ` E tnMaa 8 HUTCHINSON, MINNESOTA • WAYFINDING AND SIGNAGE MASTER PLAN J U LY 2015 WEST RIVER PARK MCLEOD CODIST SOCIETY' GOPHER CAIv TTRT O WH,DLUM SANCTUARY DD FELLOW'S PARK RIVERSIDE PARK LAWENFORCEMENT PARK GATEWAY PARK DOWNTOWN HUTCHNSONHISTORIC MONUMENT' GIRL SCOUT PARK ' LAWENFORCEMENT PARK' FIREMAN'S PARK 1 RIVERSIDE PARK ' GATEWAY PARK ' WEST RIVERSIDE PARK ' LIBRARY SQUARE ' MCLEOD CODIST SOCIETY' Sign Placement & Message - Phase One wD.DLDL swNCTvwRY&=WEST RIVER PARK LAW ENFORCEMENT PARK & ODD FELLOW'S PARK HISTORIC MONUMENT & MCLEOD CO HIST SOCIETY GATEWAY PARK DOWNTOWN HUTCHINSON ,& SCOUTPARK VETERANS MEMORIAL V RIVER REC. PARK ' FIREMAN'S PARK ORIC MONUMENT / GATEWAY PARK 'AWENFORCEMENT PARK WII.DLD'E swNCTUARY EHEIM PARK ODD FELLOW'S PARK IISTORIC MONUMENT ,& =MCLEOD CODIST SOCIETY VETERANS MEMORIAL PARK VETERANS MEMORIALPARK 1 BOY SCOUT PARK FIREMAN'S PARK ' DEPOT MARKETPLACE EHEIM PARK ' 'ERLY PARK � BOY SCOUT PARK , KIMBERLY PARK & TARTAN PARK TARTAN PARK KIMBERLY PARK KIM AN PARK ' VETERANS MEMORIAL PARKS TARTAN PARK ' CITY CENTER BERLY PARK Ah, BOY SCOUT PARK A � RIVER PARK ' DEPOT MARKETPLACE & LUCE LINE TRAIL ' DEPOT MARKETPLACE BOY SCOUT PARK ' CITY CENTER ' LUCE LINE TRAIL 4 DEPOT MARKETPLACE 4 GATEWAY PARK GIRL SCOUT PARK ' DOWNTOWN HUTCHINSON DEPOT MARKETPLACE DOWNTOWN HUTCHINSON BOY SCOUT PARK CEDAR PARK &FISHING PIER CENTER FOR THE ARTS SOUTH PARK MARKETPLACE VS MEMORIAL PARK )WNHUTCHNSON Fir mr TYPE Directional (River) —mi Confidence (River)l Parking Sign (On existing pole) �■ Interpretive Sign - 0 TOTAL ONE" $51,000-$60,000 MI $5,000-$7,500 .- $2,000-$4,000 ■� n/a - PHASE ONE TOTAL: $102,5004130,000 10 HUTCHINSON, MINNESOTA • WAYFINDING AND SIGNAGE MASTER PLAN J U LY 2015 �r wY. or•ir HdFgllrpon uFfirrer. .... rear Eaw EttFeFcem.nr Aerk Ehef P _ IlonF –�� e �a ParA wq GRI Ceun1Y 4 C� ��SOSMn RWer4de Scuut Fel•man't Pack e,''C 4 P.'k : boy Coil Pori `` &P F Phlenp y GWwoy cedar Pad: Park 4y� SSL I� 4et•renr G opn.r C cmpfue web Wlkllla Sanctuary W—Ier4 0000 _ I M.mndcl rwk Ige�ew y�y y�y 1 �t�'Y6'T��r1 cry°•^t.•:r H z: .. 1� efw lh•A�cn `t i ft— od r.lk-'s Park Pndl ... - Park flemen1my Las �Ri- 9 rk 4lmpoliy LEGEND 'r,• ..- -Ilstarlc Tiestinpflans , MnoOi Directional Sign R Downtown Business & Enter Monument Enterioinmenl Desilnu lops ivlc Deslinatfan 0 1nlerpretive Sign [DowntawnI �9& (�}r Reshaom Ped/Bike Sign (Aownlown) ;sues taFt iarlaa P.Fk ® Fy Wing Arl Localton . Interpretive Sign (River'Park) nn„II+-Use Ira lb I H Historic Marker _ - H H — — — — — Bicycle Friendly Route M Monumenl Enhy Sign °°"^°w M.—d "°w• Pork V Vertical Entry Sign i. H - Parking Area,: '° • H,e , i FUTURE PHASE TOTAL: $1019500-$1269500 -� JU LY 2015 HUTCHINSON, MINNESOTA WAYFINDING AND SIGNAGE MASTER PLAN 11 AP111w ASP JW. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Furnish and Install 4 Backstop Fences at Roberts Park Department: Parks LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Sara Witte Agenda Item Type: Presenter: Dolf Moon Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City's Facilities Committee has identified a number of projects scheduled to be completed in 2015 and the replacement of the Robert's Park four backstop is among them. The current backstops were installed in 1992. One of the biggest reasons for the replacement of the existing structures is for safety. Since the install of the existing backstops, the number of youth contests have increased greatly. The existing backstops do not have the necessary height needed to keep most of the pop up/foul balls behind home plate in the playing field. With the proposed new backstops we are increasing the height to 24 feet and extending the wings to help with this issue. We are also adding additional horizontal rails to help with the other issue of people hitting into the fence or hanging on the backstop fence. We received three quotes for the project with Century Fence Company submitting the best price for the job. The funding source for this project comes from the Facilities/Capital Improvement Fund. The committee has discussed this funding and has presented this information to the Mayor and Council at prior meetings. The Facilities Committee and PRCE staff recommend that the City Council approve the replacement of these four backstop fences by Century Fence Company of Forest Lake, MN in the amount of $54,575.00. City staff is available to answer any questions that you may have. BOARD ACTION REQUESTED: Approval to replace the four backstop fences at Roberts Park. Fiscal Impact: $ 54,575.00 Funding Source: Facilities/Capital Projects FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 54,575.00 Total City Cost: $ 54,575.00 Funding Source: Facilities Funding/Capital Projects Remaining Cost: $ 0.00 Funding Source: f I � I f FABRIC - 2" x 9 GA (GAW) ycK 9 n� iL r� I� I Lill" 4�r ELEVATION SL'BM:TEi7 7C © SSSI MMt Produs• InQ PLAN VIEW `i" �, 5t ('4 1 TENSION BAR CYP) b 1-Sl8p* Q.0. TOP RAIL (TYPICAL) aAND [TYP] I� r� Fill", TYRICAL BACKSTOP DETAIL JOB SPECIFICATIONS FABRIC IJ<CSH GAUGE SELVAGE t L tai it 1 -, i >� TENSION GA TOP SCT. WIRE ❑ ❑ 1 ARSEI3 TYPE 3 SYR. 6 STR. WIRE © ❑ MMWRIC Q.a WALL LBS 1 LF . R It f �! n .4ro I LINE Rows J BRACE RAIL oSTS R �£ 11*a5-6 END '! POS= GATE POSTS GATE FRAME GATE TYPE REVISED: Jnr... 1988 STANDARD Ak DETAIL MERCHANT'S METALS Thr rirsr N. -1n A,, COMPILED BY DWG. NO. SL P6 p ilni'E SHT CF HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Small Cities Development Program Rental Rehab Program Department: HRA LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Jean Ward Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: DEED has approved SCDP funding of $364,359 according to the following budget: SCDP Amount Approved $364,359 SCDP Program Income $20,000 Minnesota Investment Fund (MIF) $175,000 Owner Matches $212,142 Estimated Total Project Cost $771,501 Budget for rehab of 3 Single family units, 8 units in duplex properties and 24 units in multi-family 3+ unit properties. 35 Total rental units The target area is both sides of Main Street from the River to Oakland Ave Se and both sides of Franklin to both sides of Monroe and the Crow River to both sides of 4th Avenue In order to begin implementation, the City Council is requested to approve Resolution No. 14443 for the following SCDP Rental Rehab Program documents: 1. HRA Contract to Administer SCDP Downtown Rental Rehab Project 2. Procedural Guidelines for the SCDP Downtown Rental Rehab Project 3. Approval of Execution of SCDP Program Grant Contract CDAP-14-0043-0-FY15 The Hutchinson HRA is inviting owners of rental properties in the target area to submit their application now. Funds are limited so applicants will be prioritized on a first-come, first-serve basis in each category (i.e. single family, duplex/2units or 3+ unit complexes). This basis is dependent on the completion of the full application packet. For more information concerning requirements or to get an application packet, please call Judy Flemming at the Hutchinson HRA at 320-234-4451. BOARD ACTION REQUESTED: Approval of Resolution No. 14443 Fiscal Impact: Funding Source: SCDP Funds FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14443 APPROVAL AND AGREEMENT TO ENTER INTO AN ADMINISTRATIVE CONTRACT WITH THE HUTCHINSON HRA FOR THE SCDP DOWNTOWN RENTAL REHAB PROJECT AND APPROVAL OF PROCEDURAL GUIDELINES FOR THE SCDP DOWNTOWN RENTAL REHAB PROJECT AND APPROVAL OF EXECUTION OF SMALL CITIES DEVELOPMENT PROGRAM GRANT CONTRACT CDAP-14-0043 -O-FY 15 WHEREAS, the Housing and Redevelopment Authority in and for the City of Hutchinson, Minnesota (HRA) submitted a SCDP Downtown Rental Rehab application on behalf of the City of Hutchinson, Minnesota; and WHEREAS, the Downtown Rental Rehabilitation Project has been approved for funding via the Small Cities Development Program administered by the Minnesota Department of Employment and Economic Development. NOW THEREFORE BE IT RESOLVED, that the City of Hutchinson, Minnesota hereby approves the Administrative Contract with the Hutchinson HRA to administer the SCDP Downtown Rental Rehabilitation project; BE IT FURTHER RESOLVED, that the Rental Rehab Procedural Guidelines for the SCDP Downtown Rental Rehab project be approved, and BE IT FURTHER RESOLVED, that the City of Hutchinson approves execution of the Small Cities Development Program Grant Contract CDAP-14-0043-0-FY15. Adopted by the City Council this 28th day of July 2015. ADMINISTRATIVE CONTRACT BY AND BETWEEN CITY OF HUTCHINSON, MINNESOTA AND HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF HUTCHINSON THIS CONTRACT for Administrative Services is between the City of Hutchinson, MN hereinafter referred to as the "City" and the Housing and Redevelopment Authority In and For the City of Hutchinson, Minnesota, hereinafter referred to as the "HRA". WITNESSETH: In consideration of the mutual convenience and agreements contained herein, the City and the HRA agree as follows: I. This contract will commence on July 28,2015 and will continue until terminated by either party according to Paragraph XVII. II. The HRA agrees to act as the administrative agent for the City of Hutchinson to implement the City's Rental Rehab Program for the Downtown Neighborhood funded through the Small Cities Development Program, CDAP-14-0043-0-FY15. In addition, all program income/generated income from all Housing SCDP programs will be administered by the HRA. III. The HRA will receive financial reimbursement from the administrative fees associated with the grant from the City of Hutchinson's Small Cities Development Program funds and other funding sources. IV. As the administering agent for the above described grant, the HRA agrees to perform all tasks enumerated below in a manner which will meet or exceed the terms and conditions imposed upon the City in the Small Cities Development Program Grant Agreement effective date dated the June 30, 2015, copies of which are attached as Exhibit A. A. Citizen Participation. Comply with all State and Federal participation requirements. B. Compliance with Federal Regulations. Ensure that the following Federal acts or regulations are complied with: Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which provides that no person in the United States shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. 2. Title VIII of the Civil Rights Acts of 1968 (P.L. 90-284), known as the Fair Housing Act of 1968, stating that it is the policy of the United States to provide, within constitutional limitations, for fair housing throughout the United States and prohibits any person from discrimination in the sale or rental of housing, the financing of housing, or the provision of brokerage services, including in any way Page 1 of 5 making unavailable or denying a dwelling to any person because of race color, religion, sex or national origin. C. Project Planning. Coordinate the preparation of program guidelines, contacts, budgets, and other agreements in a manner consistent with applicable State and Federal laws and regulations for all project activities. D. Implementation. The HRA will implement programs authorized under the Small Cities Development Program Grant within the respective limitations of the grant monies provided and/or in accordance with State and Federal requirements. Rental Rehabilitation Financing: Develop procedural guidelines for rental rehabilitation and implement them in accordance with Federal and State Standards. This would include, but not be limited, to determination of eligibility, and coordination with rental housing partners; i.e., lenders, contractors, renters, and rental property owners. E. Coordination of other funding sources for the project. The HRA will coordinate other applicable programs for the project such as, but not limited to, EDA MIF funds, Program income funds, and owner match funds. F. Compliance with Equal Opportunity Regulations. Ensure that compliance with Section 3 of the Housing and Urban Development Act of 1968, Federal Equal Employment Opportunity Act and Executive Orders, and Civil Rights Acts of 1964 is maintained. Also responsible for all Fair Housing and Equal Opportunity recordkeeping requirements by the State of Minnesota. G. Financial Recordkeeping and Control. Keep complete and accurate records of all claims and disbursements in accordance with the following procedures: The HRA will examine each claim and verify that the work has been done and/or materials actually provided for the project. 2. Requisitions for the checks will be prepared by the HRA and submitted to the City Finance Director for payment. 3. The City will issue all checks. 4. The HRA will submit a voucher and supporting documentation to the City Finance Director for review who will obtain proper signatures and submit requisitions to the State. H. SCDP Reports to DEED Progress Reports will be prepared by the HRA and submitted annually by October 15th. Page 2 of 5 2. A-133 City of Hutchinson Audit reports will be submitted by the Finance Director each year when total Federal Funding exceeds $750,000.00. V. The City and HRA mutually agree that a mortgage shall be executed in the name of the City of Hutchinson as mortgagee for each loan of monies provided under the Small Cities Development Program to rental property owners for the purpose of rental rehabilitation. In regard to such mortgages and assignments, the HRA shall prepare all documents and obtain all necessary signatures required for proper execution of such documents and file a secured interest with the McLeod County Recorder's Office. VI. For the purpose of this contract, the HRA shall be deemed an independent contractor and not an employee of the City. Any and all employees of the HRA or other persons who engages in the performance of any work or services required by the HRA under this contract, shall not be considered employees of the City and any and all claims that may or might arise on be half of said employees or other persons as a consequence of any act or admission on the part of said employees or the HRA shall in no way be the obligation or responsibility of the City. VII. The HRA will subcontract with the City of Hutchinson Building Department to provide inspections, work write-ups, and construction oversight in the implementation of the grant program. The HRA will subcontract with other vendors for lead inspections or lead assessment and clearances. VIII. The HRA specifically agrees to comply with the requirements of 24 CFR 135.20 and to provide such copies of said regulations as may be necessary for the information of parties to contracts as required to contain the Section III clause as set forth in 24 CFR 135.20. IX. Any alteration, variation, modification, or waiver of the provisions of this contract shall be valid only after is has been provided in writing, duly signed by both parties, and attached to the original of this contract. X. The waiver of any of the rights and/or remedies arising under the terms of this contract on any occasion by either party hereto shall not constitute a waiver of any rights and/or remedies in respect to any subsequent breach or default of the terms of this contract. The rights and remedies provided or referred to under the terms of this agreement are cumulative and not mutually exclusive. XI. This contact shall constitute the entire agreement between the parties and shall supersede all prior or written negotiations. XII. The City shall have full access to all records relating to the performance of this agreement. XIII. In performing the provisions of this contract, the HRA agrees to comply with all Federal, State, or local laws all applicable rules, regulations, or standards established by any agency of such governmental units which are now or hereafter promulgated. Page 3 of 5 XIV. In consideration of the prompt and efficient carrying out of the above, the City agrees to reimburse the HRA, for project administration related costs in carrying out the above activities up to an amount not to exceed the maximum allowable as specified by the State of Minnesota, Department of Employment and Economic Development, Community Development Division. During the term of the contract, said monies are to come solely from the Administration funds totally available for the administration for the City of Hutchinson's Small Cities Development Program, Downtown Rental Rehabilitation Project. For the purposes of this contract, project administration related costs are defined as follows: A. Approved project administration fee is 13% of SCDP funds, Program Income and MIF funds. This fee will cover project administration duties including, but not limited to, applicant and loan file, HQS inspection, work write-ups, construction inspection fees, bid solicitation, contract administration, draw requests, and renter certifications. Lead inspection and lead clearance tests are included in the project loan costs. After close out of the grant, project administration fees to administer the rehab revolving loan fund, may be amended by revising the fee schedule on a yearly basis. XV. Should any of the above provisions be subsequently determined by a court of competent jurisdiction to be in violation of any Federal or State laws or to be otherwise invalid, both parties agree that only those provisions so adjudged shall be invalid and that the remainder of this contract shall remain in full force and effect. XVI. ANTITRUST. Contractor (HRA) hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XVII. The City reserves the right to terminate this contract if the HRA inexcusably fails to perform any of the provisions hereof. Such termination shall occur thirty (30) days after receipt by the HRA of written notice specifying the grounds thereof, unless, prior to that date, the HRA has cured the alleged non-performance of the provisions of this contract. The HRA may terminate this contract within thirty (30) days written notice. IN WITNESS WHERE OF, the parties here to have caused this contract to be duly executed. IM CITY OF HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY IN & FOR THE CITY OF HUTCHINSON, MN MAYOR, CITY OF HUTCHINSON HRA CHAIRPERSON Page 4 of 5 ATTEST: Im CITY ADMINISTRATOR HRA EXECUTIVE DIRECTOR GAIRA/DTED & SCDP Programs/2015 SCDP/Implementation Documents/City-IIRA ADMIN CONTRACT Page 5 of 5 CITY OF HUTCHINSON SMALL CITIES DEVELOPMENT PROGRAM (SCDP) CITY OF HUTCHINSON DOWNTOWN RENTAL REHABILAITION PROGRAM - PROCEDURAL GUIDELINES — The City of Hutchinson through the City of Hutchinson Downtown Rental Rehab program will provide assistance to eligible applicants for the rehabilitation of properties utilizing Small Cities Development Program funds. The methods of program distribution and eligibility criteria are incorporated in this procedural guide. No person or business will be denied participation in the rehabilitation program due to their race, color, creed, religion, national origin, sex, marital status, reliance on public assistance, age, disability, or familial status. The Hutchinson Housing and Redevelopment Authority, on behalf of the City of Hutchinson, has been appointed Project Administrator. A. PROGRAM OBJECTIVES 1. FEDERAL OBJECTIVE: The primary impact of this program is to create suitable and affordable residential rental units to low and moderate income households. 2. SECONDARY IMPACTS: The secondary objective is to provide financial assistance to residential rental property owners to make necessary repairs to their existing rental properties. B. PROGRAM ADMINISTRATION 1. GENERAL ADMINISTRATOR: The City of Hutchinson is contracting with the Hutchinson Housing & Redevelopment Authority (HRA) for administration of the program. The Hutchinson HRA is responsible for all phases of the administration of this Small Cities Development single purpose program. The City of Hutchinson will be the Fiscal Agent and responsible for all financial reports. The Hutchinson HRA will have principle responsibility for completion of the Environmental Assessment and development/submission of all required policies and procedures prior to commencement of program delivery. The Hutchinson HRA will submit the annual reports to DEED. 2. REHAB STAFF: The Hutchinson HRA is responsible overall for program delivery including: determination of household eligibility, application completion and loan approval, and rehab loan administration. The Hutchinson HRA has a contract with the City of Hutchinson Building Department for HQS inspection services, work write-ups, rehab project interim and final inspections. The Hutchinson HRA also has a contract with Scarcely LTD Property Services for lead inspections or lead assessments and lead clearance tests. 3. FEDERAL COMPLIANCE: The City and the Hutchinson HRA will share responsibility to comply with Federal Regulations regarding the implementation and administration of this Small Cities Development Project. 4. DATA PRIVACY: Information on program Applicants shall be gathered and released in accordance with the Minnesota Data Practices Act. All information including names, addresses, and the amount of assistance received are considered public data under the Minnesota Data Practices Act. Any other information provided to the program is considered private data. Private data may be released to the following agencies or organizations: City Council of Hutchinson, City of Hutchinson auditors, the Hutchinson HRA, Minnesota Housing Finance Agency, Greater Minnesota Housing Fund, Rural Development, SWMNHSP, Lending Institutions and other matching fund agencies, DEED, and HUD. Private data cannot be released to anyone else unless a consent form is completed granting permission. 5. EVIDENCE OF FRAUD: Any administering party participating in the Program shall refer evidence of fraud, misrepresentation, collusion or other misconduct on the part of the Applicant or contractors in connection with the operation of the Program to the State of Minnesota Attorney General for investigation and possible legal action. C. CONFLICT OF INTEREST 1. GENERAL CONDITIONS: No current or member within the last twelve months of the governing body of the locality and no official, employee, or agent of the local government, nor the Hutchinson HRA, who exercises policy decision-making function or responsibilities in connection with the planning and implementation of the program shall directly or indirectly benefit from this program with the following exception: The authority may make a grant or loan from these funds to a member of the local governing body or public officer of the authority who applies, if the public officer first discloses, as part of the official minutes of a meeting of the authority, that the public officer has applied for the funds, the public officer abstains from voting on the public officer's application and that the City Attorney and DEED have approved an exception to the conflict of interest rules. This prohibition shall continue for one year after an individual's relationship with the Local Government or the Hutchinson HRA ceases. Specific prohibitions are as follows: a. Program Participation: No member of the governing body of the locality, no official, employee, or agent of the local unit of government or the Hutchinson HRA, as defined above, shall accrue direct or indirect program benefits. b. Contractual Relationships: No member of the governing body of the locality, no official, employee, or agent of the local unit of government or the Hutchinson HRA, as defined above, shall obtain direct or indirect interest in any contract, subcontract, or agreement in any activity in this program that provides financial compensation for services. c. Prohibition Extensions: This prohibition extends to contracts or direct benefits in which a spouse, minor child or business partner may have personal or financial interest. 2. DETERMINATION OF CONFLICT OF INTEREST: When questions arise or a situation is unclear an initial Opinion of Conflict of Interest shall be sought from the City Attorney. That Attorney's Opinion will utilize the Conflict of Interest Worksheet (Appendix A) attached to these guidelines and will outline areas that the situation is within or outside applicable Federal Regulations 24 CFR 570, Uniform Administration Requirements and State Statutes 412.311 or 471-87 through 471.89. The Attorney's Opinion shall be forwarded to DEED Staff, and at DEED's discretion, shall be forwarded to the Minnesota Attorney General for the State's Legal Opinion. D. INCOME ELIGIBILITY Tenant income limits defined below in E8, Occupancy Standards. E. ELIGIBLE PROPERTIES 1. SUBSTANDARD RESIDENTIAL RENTAL PROPERTY: The property must be determined feasible both structurally and financially after all eligible assistance is calculated. The work required to correct any lead-based paint hazards will be considered in the suitable for rehabilitation determination. The suitability will be determined by the Housing Inspector and/or the Project Director. Residential rental units must be determined to meet one of the following classifications in order to be eligible for assistance under this SCDP Housing Rehabilitation Program: a. The residential unit does not meet HUD's Section 8 Housing Quality Standards. b. The residential unit does not meet applicable Fire Code, Occupancy Codes, National Electrical Code, Uniform Mechanical and Plumbing Codes, and current local building codes (2015 International Property Maintenance Code, incorporated as part of Chapter 122 of the Hutchinson Code of Ordinances). c. The residential unit contains health and safety hazards. d. The residential unit lacks safe, reliable water supply or sanitary wastewater disposal. e. The residential unit does not meet Minnesota Energy Efficiency Standards. f. The residential unit fails to provide suitable shelter in some other obvious and apparent manner. 2. The property to be rehabilitated must be considered suitable for rehab under local definition. No property deemed to be not suitable may be rehabilitated with SCDP funds. Rehabilitation is not remodeling. Remodeling is for convenience or cosmetic purposes. Rehabilitation deals with, in order of priority: (1) health issues and safety issues, including identified lead hazards; and (2) energy conservation, as well as certain long-term preservation of structures such as siding, roofs and foundations. Certain types of rehabilitation can be viewed as lack of maintenance or deferred maintenance. Other types of rehabilitation needs can be viewed as items that wear out or need replacements because of obsolescence. Rehabilitable Building: A building is suitable for rehabilitation when it is structurally sound. To be rehabilitable, a building should be vertically plumb within three degrees and shall have no significant rot on the majority of the floor joists, studs or rafters that are weight bearing. Foundations and basement walls shall not be deteriorated to the extent or so out of alignment that they do not adequately support the building and cannot be corrected without complete replacement. Any proposed rehab/modifications to a pre -manufactured home will need prior approval by the manufacturer. The property must comply with local standards and meet HQS after completion of the rehab work. If the funding sources will be inadequate for the home to meet HQS, the home will be deemed unsuitable for rehab. 3. ELIGIBLE STRUCTURES: The following structures, within the target area, will be eligible to receive assistance through this residential rental rehabilitation program: a. Single family detached rental units. b. Single unit residential rental with commercial units attached c. Duplex residential rental units d. Multi -family residential rental with commercial units attached e. Multi -family residential rental units 4. NUISANCE STANDARD: The property where the house resides must conform to all local nuisance standards (weeds, junk, etc.). The exception would be items proposed for rehabilitation being alleviated through the program. 5. TARGET AREA: See attached target area map(s). 6. OWNERSHIP REQUIREMENTS: The following requirements must be met relating to ownership and the execution of the repayment agreement: a. Fee Simple Absolute: All owners named by deed, and if applicable their spouses, must execute the repayment agreement prior to the commencement of work. b. Contract for Deed: All Contract for Deed Vendors, and if applicable their spouses, must execute the repayment agreement, including all Contract for Deed Vendees, and if applicable their spouses, must execute the repayment agreement prior to the commencement of work. c. Life Estate: All Life Estate Tenants, and if applicable their spouses, must execute the repayment agreement, including all the remaindermen, and if applicable their spouses, must execute the repayment agreement prior to the commencement of work. d. Reverse Mortgages: All reverse mortgages will not be considered. SCDP loan agreements must be repaid if owner takes out a reverse mortgage on the property during term of grant. e. Other Estates: Other ownership relationships will be determined on a case by case basis. f. Properties held in trust are not eligible. 7. PRIOR SCDP FUNDING RECIPIENT: Properties that have been rehabilitated with SCDP funds prior to the current application may only be eligible for additional SCDP funds under the following conditions: a. Five full years have lapsed since the completion of the last rehabilitation project under the SCDP Program. b. The property currently contains a very serious health and safety deficiency (e.g. non- functioning furnace, mold, structural damage). This deficiency must be verified prior to application by a qualified third party (e.g. City Building Official). 8. OCCUPANCY STANDARDS: The property to be rehabilitated shall be occupied by low to moderate income (80% AMI annually set by HUD) in 51% of the units, 50% in the case of a duplex. If the duplex is owner occupied, both the tenant and the owner must be low to moderate income. Failure to meet occupancy standards will result in denial of application. The property shall be used for residential rental property and shall be classified as such by the county assessor office. Rental residents must disclose their income on an annual basis. When a new resident moves in the owner is responsible for notifying the HRA and having the new tenant fill out the appropriate reporting forms. 9. OWNER'S INSURANCE: The applicant must carry current hazard insurance both at the time of the application and through the term of loan with a minimum coverage equal to all liens held against the property. Where the applicant does not have said insurance at the time of application, the applicant will be issued a Temporary Denial and the application will be placed on hold until insurance can be secured. No SCDP funds will be held for the applicant while payments are delinquent. 10. TAX DELINQUENCY: Applicants must be current with property tax payments and assessments. Verification must be provided in the file. Where payments are not current, at the time of application, the applicant will be issued a Temporary Denial and the application will be placed on hold until payments are paid current. No SCDP funds will be held for the applicant while payments are delinquent. There should be no tax liens or past -due assessments or judgments on the property. 11. DEFAULT AND BANKRUPTCY: Applicants shall not be eligible to receive SCDP funding if the property to be rehabilitated is in default under its current home mortgage, contract for deed or comparable real estate obligation. An applicant will be ineligible to receive assistance through this rental rehabilitation program if the applicant is currently involved in bankruptcy proceedings. 12. FLOOD PLAIN: No property located within the 100 year flood plain will be rehabilitated under this program. 13. RENTAL REGISTRATION: Required by local city ordinance, all units applying for SCDP funds must maintain current registration of rental units. F. PROJECT FUNDING 1. MAXIMUM FINANCING: The maximum SCDP loan amount extended to any applicant shall not exceed: a. $10,000/Unit for apartments above downtown business (additional funds may be available through the EDA) b. $15,000/Unit for duplex -2 units c. $12,500 for 3+ unit buildings d. $24,999/Single family rental house If the total cost of repairs exceeds the maximum SCDP loan limits, the applicant will be responsible to secure additional financing beyond the required matching leverage amount for the applicant's income. If the applicant is unable to secure the necessary funding, then the scope of the project will be reduced in a manner that is consistent with funding regulations and adopted housing standards. 2. FUNDING PER APPLICANT: The SCDP funds will be limited on a first come first serve basis in each category (i.e. single family, duplex/2units or 3+ unit complexes). Applicants owning more than one property, regardless of the number of units, may not receive an SCDP loan for more than one property for ninety days after the rental rehab project is implemented. After such time the HRA may elect to allow current grant awardees to apply for additional SCDP funds for other rental properties owned by applicant on a first come first served basis. 3. MIXED USE COMMERCIAL/RESIDENTIAL RENTAL: Where SCDP loans are granted for rehabilitation of residential rental units with a connected commercial structure, funds may only be used for 1) rehabilitation of the structural components of the eligible unit(s) and 2) the internal components of the eligible unit(s) portion of the residential rental unit(s). Funds may not be used for the rehabilitation on the internal/external components of the commercial portion of the building. Funds may be used on the commercial portion if the internal/external components directly affect the eligible improvement of the residential rental unit(s). This determination will be made by the Rehab Staff during inspection of the unit(s). Eligible improvements will be limited to only repairing areas directly affecting the residential rental portion of the property. 4. FINANCING TERMS: The City of Hutchinson Downtown Rental Rehabilitation Program financing will consist of: a. Deferred Loans: A 0% deferred loan will be defined as a loan without interest or periodic payments which must be repaid in the event the improved property is sold, transferred, conveyed, ceases to be classified as non-residential property by the county assessor, or tenant failure to meet the required low -moderate income guidelines as defined for this program. There is no depreciation during the term of the loan. The Deferred Loan must only be used for SCDP eligible repairs as determined by the Rehab Staff and SCDP Rental Rehabilitation Program guidelines. The Deferred Loan will only be applied toward 70% of SCDP eligible repairs not exceed: o $10,000/Unit for apartments above downtown business (additional funds may be available through the EDA) o $15,000/Unit for duplex -2 units o $12,500 for 3+ unit buildings o $24,999/Single family rental house The Deferred Loan is Non -Assumable. b. Leverage Funds: Shall be any funds used to provide for rehabilitation activities performed at an eligible applicant's rental unit(s) other than the funds provided by the Small Cities Development Program. Leverage Funds must only be used for repairs determined eligible by the Rehab Staff and Leverage Fund Programs. The Leverage Funds will only be applied toward 30% of the total cost of rehabilitation and for eligible rehabilitation costs. All Leverage Funds must be expended first prior to the expense of the Deferred Loan funds unless the Leverage Fund is a loan that is interest bearing and held at a bank. All Leverage Funds must be documented prior to the commitment of Deferred Loan funds. All Leverage Funds must be escrowed with the City of Hutchinson prior to the start of construction. 5. LEVERAGE SOURCES: Leverage may be provided from sources other than private, public or non-profit Lenders as follows: a. Liquid Assets: In some cases owners may wish to use liquid assets for Leverage Funds. When this occurs, owners will be required to turn the funds over to the City of Hutchinson before any Notice to Proceed is sent to a contractor. These funds will be deposited in an escrow account and will be released only after the owner has signed a completion certificate. b. Prior Improvements: No improvement shall be allowed to be counted toward the project or matching funds prior to the date of the fully executed contract for the SCDP project between the City of Hutchinson and DEED. c. Escrow Fund Policy: Proceeds will be held in escrow accounts from all sources, except where prohibited by other lending sources, until the improvement has been completed to the satisfaction of the applicant and the Rehab Staff. These funds cannot be released until the applicant has signed a completion certificate, indicating that they are releasing the funds to the contractor. G. ELIGIBLE IMPROVEMENTS 1. GENERAL CONDITIONS: It is the goal of this rental rehabilitation program to rehabilitate substandard housing to the HUD Housing Quality Standards, Minnesota minimal Energy Efficiency Standards, and where applicable to the local building codes that addresses severe health and safety deficiencies. It will be the primary focus of this rehabilitation program to eliminate health, safety, energy and structural deficiencies in the dwelling units within the target area. In all cases those types of deficiencies will be addressed before any other improvement can be considered. There will be no work funded through the Small Cities Development Program for strictly cosmetic purpose and for which the need described above cannot be documented. 2. ELIGIBLE IMPROVEMENTS: The deficiencies identified and the improvements called out for by the Rehab Staff during the inspection process will meet the following tests: a. Only permanent improvements: Permanent improvements shall be those that include, but are not limited to, alterations, renovations, or repairs upon and in connection with existing rental unit(s), which correct defects and deficiencies in those units, which affect the safety, habitability, structural integrity or energy efficiency of the property. b. The improvements shall only address HUD's Housing Quality Standards, minimal Minnesota Energy Efficiency Standards and applicable Building Codes (2015 International Property Maintenance Code, incorporated as part of Chapter 122 of the Hutchinson Code of Ordinances). c. The structure shall be livable, safe, structurally sound and habitable. 3. PRIORITY IMPROVEMENTS: Shall be defined as improvements that are mandatory and must be completed before other types of repairs are considered. Those repairs include, but are not limited to the following: a. Fire Code, National Electrical Code, Uniform Plumbing Code and Mechanical Code, and the 2015 International Property Maintenance Code, incorporated as part of Chapter 122 of the Hutchinson Code of Ordinances, violations affecting health and safety. b. Elimination of Lead Based Paint and Asbestos. c. Repairs affecting the structural integrity of the building. d. Modifications to make the home accessible to handicapped members of the household (Section 504). Handicaps must be medically documented. 4. FUNDING PROHIBITIONS: Improvements that are largely cosmetic or do not improve housing systems are generally ineligible. Specifically, the following activities are examples of some ineligible repairs: a. Detached garages, garage door openers, or any out -buildings (unless elements of the structure have been identified as a hazard in a lead-based paint risk assessment). b. Fireplaces, central air-conditioning units, water softeners, or wood stoves. c. Decks, patios, fencing, or landscaping beyond that which is necessary in connection with foundation and basement work. Reasonable work on decks might be allowed, if the deck also serves as an entrance to the house. d. Driveways and sidewalks, unless health and safety dangers are present. Kitchen appliances, plush carpeting, decorative work, or other improvements determined by the Housing Inspector to be "luxuries" or "frills" in nature. f. 200 amp services, unless needed and justifiable. g. Room additions. Exceptions to this rule may be granted by the Grant Administrator only under extraordinary circumstances and with approval of DEED. Where such an exemption is granted, room additions shall only be allowed: (1) to accommodate the installation of a bathroom or kitchen if ones do not exist and current space will not allow, or (2) case by case situations discussed with DEED. h. The use of materials that are deemed by Rehab Staff to be beyond standard and beyond cost-effective for the program. Tree trimming may be allowed under circumstances where tree limbs present an immediate hazard to the home. 5. Ineligible Improvements Allowable With Other Funds The applicant may use bank loans, his/her own funds on hand, and other funds in order to finance those improvements which are not eligible for financing with SCDP funds. Such improvements shall be allowable as part of the "other source" participation and shall be separately identified on work write-ups and bid forms. H. LEAD BASED PAINT POLICY The City of Hutchinson/Hutchinson HRA will follow the current policy outlined by the MN Department of Employment and Economic Development. L RELOCATION PROCEDURES In the case of extensive lead hazard abatement, the owner will be advised that the work will proceed only with temporary relocation of the tenant(s). It will be the responsibility of the tenant to voluntarily relocate during the abatement work and the owner will assume all costs associated with the relocation. The owner must attempt to relocate the tenant to another unit that is comparable for the tenants needs. If this is demonstrated as not possible, the program will provide relocation expenses to the extent funded by the SCDP grant. All expenses must be verified by receipt through a third party and approved by the Rehab Staff. J. HISTORICAL SOCIETY REVIEW 1. SHPO REVIEW: All properties will be reviewed by the Minnesota Historical Society to determine if the structure is historically significant before bids are let and any rehabilitation occurs. The file must contain documentation of approval from SHPO to proceed with rehabilitation. 2. HISTORIC PROCEDURE: The following will be submitted to the Minnesota Historical Society Officer (SHPO). a. A summary of the work to be done at the property. b. Photographs of the structure. c. Property description. d. Any other information request by the SHPO. Prior to the issuance of the "Proceed to Work", a response from SHPO must be in the file indicating approval of proposed work and/or required amendments to the proposed work. If the project is considered historically significant, any changes in the scope of the project required by the SHPO must be initiated. K. MARKETING 1. GENERAL MARKETING: The HRA, on behalf of the City of Hutchinson, will conduct outreach in the target area and will solicit applications should the initial pool of pre - applicants become exhausted. The HRA will find new applicants in the following ways: a. Issue press releases advertising community meetings regarding project both to local print and broadcast media. b. Direct mail program information to the owners in the target area, regarding program availability. c. Develop posters and brochures and post them in prominent areas in the community. d. Work with other local agencies, merchants, and groups to distribute information about the program. 2. FAIR HOUSING/AFFIRMATIVE ACTION: It is the policy of the City of Hutchinson & HRA to work affirmatively to ensure that all persons regardless of race, creed, national origin, sex, marital status, age, handicap or reliance on public assistance shall be treated equally and fairly for purposes of this SCDP Housing Rehabilitation Program. a. Program promotion conducted by HRA shall be inclusive and will exercise care to avoid promotion methods that exclude eligible applicants. b. HRA will provide all applicants with printed information on Fair Housing at the time of application. Affirmative promotion shall actively pursue methods of reaching potential applicants that are difficult to reach. L. APPLICATION AND APPLICANT SELECTION PROCEDURES 1. APPLICATION PROCEDURES: Pre-applications/Letters of Intent were solicited and collected by all interested rental owners of the target area during the preparation of the SCDP application for the City to DEED. The pre -applications have been stored for processing upon grant funding announcements. Pre -Applicants: Only pre -applicants will be contacted directly in the first phase of the program. The pre -applicants will be notified directly by mail that the funding is available. b. Initial Screening: All applicants must turn in the initial documentation for screening which include: 1) Full application. 2) Proof of ownership. 3) Proof of insurance. 4) Proof property taxes are current 5) Tenant information 6) Proof of leverage funds Ranking: Applicants who turn in a complete package will have a file ranking number which will prioritize their file for review for eligibility. The HRA will review the submitted information to ensure that the applicant meets program eligibility requirements. Once that process is complete, the applicant will be notified in writing of their eligibility status. The following loan amount will be reserved for the eligible project at that time (allocation): • $10,000/Unit for apartments above downtown business (additional funds may be available through the EDA) • $15,000/Unit for duplex -2 units • $12,500 for 3+ unit buildings • $24,999/Single family rental house Funds are allocated on a first-come, first -serve basis in each category (i.e. single family, duplex/2units or 3+ unit complexes). d. Eligible applicants will move into the inspection and work write-up process. 2. HOUSING INSPECTION: Once an applicant has been determined eligible for a SCDP loan, the Rehab Staff will conduct an inspection of the property in order received. The Rehab Staff will determine what work is necessary to bring the property into compliance with the Housing Standards. The Rehab Staff will also determine the priority level of the necessary repairs. The Rehab Staff will then prepare a Bid Package (work write-up), which will rectify any violations to the Housing Standards, local codes, lead risk assessment and other eligible repairs. The Bid Package shall be considered a binding contract between the applicant and the contractor performing work at the applicant's property. 3. RISK ASSESSMENT FOR LEAD A Risk Assessment for Lead will be performed on homes built before 1978 prior to the work write-up. Recommendations will be incorporated into the Work Write-up. Lead Clearance will be performed at completion. 4. BID PACKAGE: Shall contain the following project and contractual documents: a. Instructions to the bidder. b. Work Write-up. c. General Conditions. d. Special Conditions. e. Lead Risk Assessment (if lead hazards are present). f. Diagrams and Layouts (if necessary). 10 M. CONTRACTING PROCEDURES 1. PARTICIPATING CONTRACTORS: All rehabilitation work must be performed by a fully licensed and insured general contractor. Women and minority contractors and business owners will be urged to bid. Contractors performing specified lead-based paint eradication must be certified in accordance with DEED lead policy. All contractors participating in the Small Cities Development Program must have a Contractor's Application on file at the HRA office. The application must contain proof of insurance coverage via a Certificate of Insurance Coverage and builder's license number. The contractors will be responsible for securing insurance of the amounts specified on the application form. Lead Licensed contractors will also need to list the lead supervisor for the project and a minimum of one lead worker. Copies of photo ID cards and certificates will be required to be submitted for the file. 2. BID SOLICITATION: The applicant will be provided a list of contractors recognized by the HRA by virtue of the contractor's filed application at HRA. However, an applicant is free to solicit bids from any contractor they wish. In order for a contractor who is not on file at the HRA office to be awarded a bid, the contractor must furnish the HRA with a Certificate of Insurance, license number and must complete a Contractor Application. Each contractor will be checked for debarment. If a contractor is debarred, they will not be awarded a contract. A minimum of two bids shall be solicited for each improvement project. Bidding shall be done on a general contractor basis, unless under certain cases, it will be a significant cost benefit to the homeowner to bid out the individual projects separately. The Rehab Staff will make this decision. In the event only one bidder responds, the bid will be compared to the cost estimate to determine whether the bid is reasonable and can be accepted. The Rehab Staff will make this decision on a case by case basis. The HRA will mail out bid packages to contractors selected by the applicant. 3. BIDDING: Contractors will be allowed to bid on any and all rehabilitation projects. However, no single contractor will be allowed to work on more than three rehabilitation projects at one time. 4. BID AWARDS: The Contract shall be awarded to the lowest base bid, unless one of the following circumstances occurs: The bid is determined to be unrealistically low by the HRA and the contractor agrees to withdraw the bid. b. The contractor has failed to follow the procedures as outlined in the instructions to the bidders. The homeowner does not want the low contractor to perform the work and agrees to pay the difference between the lowest bid and the preferred contractor's bid. d. There appears to have been collusion between two or more contractors in which case all bids under question will be thrown out and different contractors solicited for bids. 11 e. The contractor fails to bid according to the specifications and it proves impossible to compare that contractor's bid with the other contractor bids. f. If two bids are tied, preference will be given to the Section 3 Certified Contractor, unless the homeowner refuses. 5. REHAB LOAN REVIEW PROCEDURE a. Each individual rehabilitation project will be presented to a Representative of the HRA Loan Review Committee for approval after eligibility requirements have been investigated, the property has been inspected, work write-ups have been completed, bidding process is complete, project cost has been determined and, if necessary, outside financing for owner match secured. The HRA Loan Review Committee will be presented with a Project Presentation Form that will discuss the project, but not divulge any information that would violate privacy requirements. b. An HRA Loan Review Committee member and the HRA Executive Director will sign the Project Presentation form, which will be presented to the HRA Board for formal loan approval. c. After approval by the HRA Board, a date for loan closing shall be set. If the project fails to meet an eligibility requirement or is not approved by the HRA Loan Review Committee, the applicant shall be informed in writing by the Rehab Staff within ten working days and shall be informed of the appeal process. At the time of loan closing, the owner match will be required and put into an escrow account. 6. PROJECT PACKAGING: Upon acceptance of the bid by the applicant the Rehab Staff will package the project according to the eligibility of the owner to the various leverage sources and the Small Cities Development Program. 7. Recording fees: The borrower will provide, at closing, a check made to the McLeod County Recorder, applicable, to cover loan document recording fees. 8. CONTRACTOR NOTIFICATION: Upon closing the Rehab Staff issues a Notice to Proceed to the accepted contractor. The Notice to Proceed will allow the contractor 90 working days, not to include weekends or holidays, in which to complete the awarded contract. Ninety calendar days will be the allotted amount of time except under the following conditions: a. The work is weather dependent and weather conditions have not allowed the completion of the work. b. The Notice to Proceed is issued too late in the building season to allow weather dependent work to be completed on time. c. Unforeseen difficulties develop with the approved work and force a delay. 9. CONTRACTOR CONTRACT: Each selected contractor will enter into a contract with the applicant. The contract will outline the terms for completion of the rehabilitation on the unit and will include, but is not limited to, the following: a. Estimated Project Start Date. b. General Conditions. c. Warranties. d. Special Conditions. e. Change Order Procedures. 12 f. Payment Terms. g. Termination Procedures. h. Specifies that the contract is between the applicant and the contractor. i. Financing package. 10. ALL CONTRACT AGREEMENTS WILL BE BETWEEN THE CONTRACTOR AND THE OWNER. 11. FAILURE TO START/COMPLETE PROJECT: Upon receipt of the Notice To Proceed a contractor will have 90 calendar days in which to complete the contracted work. Failure to begin work within the first 60 calendar days will be grounds to terminate the contract. The 90 calendar day time period shall not be exceeded except through the issuance of a change order. 12. INTERIM INSPECTIONS: After work begins, interim inspections will be scheduled by the Rehab Staff when and if requested by the owner or contractor. If a dispute arises between an applicant and a contractor, the Rehab Staff will attempt to find a means of resolving the conflict, but the Rehab Staff is not responsible for the final outcome. 13. PAYMENT PROCEDURES: All payments to contractors will be restricted as follows: a. No pre -payments are allowed for any reason. b. Partial/progress payments will be allowed only for completed portions of the project and a portion of the payment may be subject to retainage payable upon completion of the entire project. c. Payments will be made only after the work is completed according to the specifications contained within the Scope of Work and meets with the approval of the applicant and the HRA after inspection. d. Payments will be made only upon presentation of the following documents: 1) Billing statement 2) Lien waiver 3) Sworn Construction statement 4) Completion Certificate 5) Lead Clearance, when applicable e. Partial/progress payments shall be limited to two and may be subject to 10% retainage under terms specified in homeowner/contractor agreement 14. CHANGE ORDERS: Changes made to the contract require the signature of the applicant, the contractor, HRA staff and the Housing Inspector on a Change Order. Change Orders will be allowed only for the following reasons: a. Changes made to the contract to rectify hidden deficiencies that are discovered once the work has begun. b. To change a specification due to unforeseen difficulties arising after work has begun. c. To address a deficiency that was inadvertently dropped from the project during project packaging. d. To approve changes in the contract time period. 13 15. TERMINATION OF CONTRACT: A contractor's contract can be terminated under the following procedures: a. Poor work performance on the job site and the demonstrated inability to rectify the poor workmanship. The cost of repairing poor workmanship and the higher costs of awarding the bid to the next lowest bidder shall be deducted from any amount owed to the initial contractor for work completed. In all cases a good faith effort will be made to allow the contractor the opportunity to rectify the problem before removal procedures are instituted. The Rehab Staff shall institute the following procedures when negotiating a workmanship problem: 1) Shall set up a meeting at the job site with the contractor and applicant to attempt to come to a consensus. 2) Shall contact the contractor the second time by certified mail notifying the contractor that the workmanship is still poor and specifying the areas that need to be addressed to satisfy the contract, giving the contractor a fifteen (15) day time limit in which to make the required repairs. b. Causing undue damages to an applicant's property and the inability or willingness to correct the damages. The cost of repairing damages will be deducted from any money owed the contractor for work already completed. If the amount owed is insufficient to cover the costs of the damages then HRA will assist the applicant with the file documentations, if necessary, to reclaim damages by legal means. c. Where collusion or fraud has been determined to exist on the part of the contractor. d. Lack of sufficient insurance coverage. f. The inability of the contractor to perform the work within the allotted time. g. Irreconcilable and irresolvable differences between the contractor and the applicant. h. The contractor requests to be removed from the contract. There will be no penalty associated with this request as long as the request is made within sixty days of receiving the Notice to Proceed. i. Contractors who are removed from a contract shall be removed from the Approved Contractors List and shall be prohibited from being awarded any contract with HRA for a period of one year. N. LOAN CLOSING & FILE DOCUMENTS 1. LOAN CLOSING DOCUMENT: Repayment Agreement: City of Hutchinson Downtown Rental Rehab loan funds will be secured by a repayment agreement. A repayment agreement shall be signed by the property owner(s) before the Proceed to Work Order is issued. The repayment agreement will be filed/recorded either after the project costs are known to be at the SCDP maximum, or after the project is completed to account for any possible change orders that may occur. 14 b. Truth in Lending: A signed truth in lending statement shall be secured from the homeowner(s) before the Proceed to Work Order is issued. The statement should be completed for installment and deferred loans as well, emphasizing that re -payment will be necessary if the period for forgiveness has not elapsed. c. Right of Rescission: A signed right of rescission form shall be secured from the homeowner(s) before the Proceed to Work Order is issued 2. LOAN FILE: The HRA Rehab Staff shall maintain files on each applicant throughout the duration of the project. Those files shall include the following: a. Case status control log: This form allows easy monitoring of the file and enables those working with it to see at a glance just what stage the project is at. This form will be attached to the inside cover of the file. b. SCDP Loan Application: This form will provide information relative to unit(s) and composition, building information, tenant information, owner information, requested eligible improvements, and other pertinent information. The form will also provide data on the property to be improved as required by program. The Lead Paint Warning and Data Privacy Statement will be included in the application. The Lead Paint Warning will be signed by the applicant attesting that they have read and understand the dangers associated with lead based paint. c. Leverage Verification: This form provides third party verification of leverage funds. A representative from the source of funds shall sign these forms. d. Property Tax Statements: Copies of the property tax statements for the accepted unit(s) and verification that they are paid to date. e. Proof of Ownership: Copies of a deed, contract for deed, life estate or any other valid proof of ownership. f Proof of Insurance Coverage: Copies of an insurance binder or certificate that ensures that proper hazard insurance is binding on the property. g. Property Inspection Form: The Inspection Report shall be prepared by the Rehab Staff. The Inspection Report is designed to include a specific account of the condition of the property and all corrective actions necessary. h. SHPO Response: A letter from SHPO indicating their approval or requirements for the proj ect. i. Bid Package: The Bid Package is the contract between the applicant and contractor and specifies the exact work which will be performed at the eligible household's property. Repayment Agreement: This form is the legal mechanism by which a lien is placed against the improved property until the loan is repaid, with no interest, at the time of property ownership transfer. k. Close -Out Packet: A letter is sent to the homeowner informing them of completion and contains copies of the Repayment Agreement and Completion Certificates. Other Pertinent Information: Other information important to the approval and completion of the project. 15 O. LOAN REPAYMENT & PROGRAM INCOME 1. LOAN REPAYMENT: • The loan must be repaid in the event the improved property is sold, transferred, conveyed, or other violations as listed in the repayment agreement. • This loan has no depreciation and is fully forgiven after 5 full years if the tenant incomes & rents meet the program requirements. • The Deferred Loan is Non -Assumable. 2. PROGRAM/LOCAL INCOME: a. Definition: Program Income is defined as any funds returned from previous SCDP loans through loan repayments, interest earned on the funds themselves in an account, or fines assessed on SCDP funded contracts. DEED may determine other methods of generating Program Income and must be consulted. Funds generated in an amount equal to, or exceeding, $35,000.00 in any fiscal year from this grant shall be considered Program Income by DEED. Funds less than $35,000.00, in any given fiscal year, are to be considered local income. b. Reporting: HRA is responsible for reporting to DEED annually on all Program Income. c. Earnings: All earnings of Program must follow SCDP Federal Requirements, similar to an open grant. d. Open Grant: Program Income earned while the grant is open must be used to fund the same open grant activities that it was originally drawn from, reducing current draws. Closed Grant: Program Income should be used to fund eligible SCDP housing activities. These funds will be pooled into a revolving account held by the City of Hutchinson. P. LOAN SUBORDINATION AND SATISFACTION PROCEDURE AUTHORIZED LOAN SUBORDINATION: The City of Hutchinson has authorized the Hutchinson Housing & Redevelopment Authority to process City Housing Loan Subordination Requests. The HRA Board appoints HRA Loan Committee members and authorizes the Loan Committee to recommend to the HRA Board to approve or deny subordination requests according to the following guidelines and process: a. NO CASH OUT Requests should be for refinancing of current home mortgage for a lower interest rate and/or for continuation of home improvements. No "wrapping in" of other debt to the new first mortgage is allowed. Closing Cost can be included in the loan but cannot exceed 3%. b. Loan to Value Ratio A combined loan to value ratio of all mortgages may not exceed 100%. Value is to be established from either a professional appraisal (less than 1 year old) or current Estimated Market Value (EMV) established by the County. (50% of the value of the proposed improvements may be added to the appraisal or EMV.) 16 Home Repairs or Improvements Written estimates/bids for proposed home repairs or improvements must be submitted to justify the loan amount with the subordination request form. Extent of the improvements to the property should not be beyond the realm of "essential" or "reasonable" to expect government to supplement the financial package. Proposed financing for "luxury" improvements such as hot tubs or pools, etc. are not eligible. 2. LOAN SUBORDINA TION REQUEST PROCESS All requests will need to be submitted by the 2nd Tuesday of the month for the HRA staff to request additional information if needed and to present the request to the loan review committee. Any request submitted after the 2nd Tuesday might need to be postponed until the following month. a. Cover letter explaining the reason for the request, a copy of the Good Faith Estimate, a completed and signed Subordination Request Form and if applicable Written estimates or bids for home improvements received by HRA staff with the subordination fee payable to the Hutchinson HRA. b. Request reviewed by staff for completeness of information. c. Request presented to Loan Review Committee for recommendation. d. If request is recommended for approval by loan review committee, the request will be presented to the HRA Board. e. Loan Subordination Agreement will be drawn up after HRA Board Approval. f. The City Administrator or designee will execute the Loan Subordination Agreement for City of Hutchinson Housing Rehabilitation Loans. Lenders should allow ten working days from the submission of all required documentation for the processing of subordination requests. All refinancing and subordination requests are subject to final approval by the Hutchinson HRA. AUTHORIZED DEFERRED LOAN SATISFACTIONS: Without further approval, the HRA will authorized the satisfaction of the SCDP deferred loan under the following circumstances: a. Upon the fulfillment of the full term of the SCDP loan. b. Upon payment of the remaining debt on SCDP loan. c. As otherwise determined satisfied by the HRA. HRA will prepare and provide to the applicant a Satisfaction of Mortgage. The Borrower is responsible for the recording fees associated with the recording of satisfaction documents. Q. APPEALS PROCEDURES 1. APPLICANT DENIAL PROCEDURE: If an applicant is denied for any reason, the HRA, will send a letter of denial to the applicant within 20 working days. The denial letter will clearly outline the reason for denial and inform the applicant that an appeals procedure is available. 2. APPLICANT APPEAL PROCEDURE: If an applicant/property owner's application is denied for any reason or is dissatisfied with the level of assistance received, the following 17 procedure is to allow for a standardized appeal/complaint process for all applicants of the Small Cities Development Program. a. In the event of denial or a complaint, the applicant/complaint: 1) Will be informed of the appeal process. 2) Will be given a copy of the appeal process. 3) Will be given a written notice clearly stating under what condition that the application was denied. b. The applicant who wishes to appeal the denial of benefits must submit their appeal within 14 days of receipt of denial either orally or in writing to the Housing Rehab Loan Coordinator. That appeal must state: 1) The reason(s) for the appeal. 2) Information that the applicant believes is pertinent to the appeal. c. If the applicant is not satisfied with the decision of the Housing Rehab Coordinator, an appeal may be made in writing to the Executive Director, within 14 days of decision by the Housing Rehab Coordinator. The Executive Director shall review all written appeals with the HRA Loan Review Committee. d. Further appeal may be made to the HRA Loan Review Committee by appearing in person before the committee. The Project Director shall respond to the applicant in writing within 15 working days of appearing before the committee: 1) The results of the review 2) An explanation of the findings 3) The next step the applicant can take if not satisfied with the response e. If the applicant is denied assistance by the HRA Loan Review Committee; final appeal may be made to: Minnesota Department of Employment and Economic Development 1st National Bank Building 332 Minnesota Street Suite E 200 St. Paul, MN 55101-1351 R. AMENDMENTS, DIRECTIVES These procedural guidelines may be amended in whole or in part or supplemented by the Hutchinson Housing and Redevelopment Authority as deemed appropriate and/or needed and will be effective on the date of issue. 18 SC 95637 STATE OF MINNESOTA GRANT CONTRACT DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT BUSINESS AND COMMUNITY DEVELOPMENT DIVISION Small Cities Development Program Grant Contract Grant No: CDAP-14-0043-0-FY15 City of Hutchinson Housing Project This grant contract is between the State of Minnesota, acting through the Department of Employment and Economic Development, Business and Community Development Division, (STATE) and the City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350-2522 ("GRANTEE"). Recitals 1. The State has been allocated funds by the United States Department of Housing and Urban Development under the Community Development Block Grant Program (CDBG) and is authorized to administer the funds pursuant to Minnesota Statutes I I6J.401(2). Under Minn. Stat. I I6J.402, the State is empowered to enter into contracts as necessary to perform the Commissioner's duties. 2. The State is in need of local units of government to administer projects in accordance with the Small Cities Development Program (SCDP), Minnesota Rules chapter 4300. 3. The Grantee represents that it is duly qualified and agrees to perform all activities and duties described in this grant contract to the satisfaction of the State. Grant Contract 1 Terms of Grant Contract 1.1 Effective date: June 30, 2015. 1.2 Expiration date: December 31, 2017, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; 15. Data Disclosure; 18. Assessments; and 30. Program Income. 2 Grantee's Duties 2.1 The Grantee has made application to the State for the purpose of administering a SCDP project in the manner described in Grantee's "APPLICATION," which is incorporated into this agreement by reference. The Grantee, who is not a state employee, is awarded funds to provide financial assistance to address the need for decent, safe, affordable housing, economic development and public facility needs, and provide a suitable living environment by expanding economic opportunities, principally benefiting low to moderate income households. The activities may include: Housing Rehabilitation — (This includes owner -occupied and single family, duplex and multi -family rental units), Commercial Rehabilitation, and Public Facility Improvements: (i.e., construction or improvements to water and wastewater systems, etc.) Specific grantee activity will be detailed and set forth in Clause 4.1(a) 2.2 Provisions for Contracts and Sub -grants. (a) Contract Provisions. The Grantee must include in any contract and sub -grant, in addition to provisions that define a sound and complete agreement, such provisions that require contractors and sub -grantees to comply with applicable state and federal laws. (b) Job Listing Agreements. Minn. Stat. § I I6L.66, subd.1, requires a business or private enterprise to list any vacant or new positions with the state workforce center if it receives $200,000 or more a year in grants from the State. If applicable, the business or private enterprise shall list any job vacancy in its personnel complement with MinnesotaWorks.net at www.minnesotaworks.net as soon as it occurs. (c) Payment of Contractors and Subcontractors. The Grantee must ensure that all contractors and subcontractors performing work covered by this grant are paid for their work that is satisfactorily completed. (d) Secondary Applying Communities. Any secondary applying community that is a part of this project must comply with all applicable laws and regulations as stated in this grant agreement. All secondary applying communities will complete the DEED "Local Community Resolution for Secondary Communities" and provide to the State in order to benefit from State assistance outlined in 4.1. 3 Time The grantee must comply with all of the time requirements described in this grant contract. In the performance of this grant, time is of the essence. 4 Compensation and Payment 4.1 Compensation. The Grantee will be reimbursed according to the budget breakdown provided in the table below to support the activities listed in this table: Fed. Ob'. Activity Code Activity Title Unit Goal No. of households /persons served No. of LMI households /persons served SCDP Funds Other Funds PI -MIF PI - SCDP Total LMH 14A SF Rental Rehab. 3 3 3 $60,207 $32,142 $0 $16,714 $109,063 LMH 14B Multi Family Rental Rehab. 24 24 24 181,680 128,572 133,714 0 1 443,966 LMH 14B Duplex Rental Rehab 8 8 8 80,560 51,428 41,286 3,286 176,560 21A Administration 41,912 0 0 0 41,912 Totals $364,359 $212,142 $175,000 $20,000 $771,501 (a) Reduction in Actual Cost. For projects that involve construction of public facilities, conversion for new housing, or rehabilitation of 8 housing units or more under one site: If bids are 25 percent or more less than estimated project costs presented in the Grantee's Application, the Grantee must contact the State. Grant amount may be reduced. (b) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $364,359. (c) Pre -agreement Costs. Grantee may incur administrative costs prior to the fully executed grant agreement. This would include work on the environmental clearance, producing rehabilitation policies and procedures, and costs associated with attending SCDP implementation training. 4.2 Payment (a) Disbursements. The State will disburse funds to the Grantee pursuant to this Contract, based upon payment requests submitted by the Grantee and reviewed and approved by the State. Payment requests will be processed on a bi-weekly calendar basis with the calendar being provided by the State. The total amount of grant funds requested must be two thousand dollars ($2,000) or more in each payment request. The final payment request, and payment requests made in the two week periods prior to June 30 and September 30 of each year, may be under $2,000. The State has authority to withhold payment of administrative funds if adequate progress on contractual goals is not being met. (a) Federal Funds. Payments under this grant contract will be made from federal funds obtained by the State through Title 1 CFDA number 14.228 of the Housing and Community Development Act of 1974, as amended. The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full financial responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements. Funds made available pursuant to this agreement shall be used only for expenses incurred in performing and accomplishing such purposes and activities during the grant period described above. Notwithstanding all other provisions of this agreement, it is understood that any reduction or termination of Housing and Urban Development funds provided to the State may result in a reduction to the Grantee. Where provisions of the Grantee's Application are inconsistent with other provisions of this agreement, ti— he other provisions of this agreement shall take precedence over the provisions of the Application. (b) Eligible Costs. Eligible costs include the costs identified in the Section 4(a) of this Contract that are incurred during the contract period and are also eligible for the CDBG program. 5 Conditions of Payment All activities and duties provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law, or in violation of this contract. 6 State's Authorized Representative and Grantee's Project Director The State's Authorized Representative is Jeremy LaCroix, Grants Specialist, 1St National Bank Building, Suite E200, 332 Minnesota Street, St. Paul, MN 55101-1351, 651-259-7457, ieremy.lacroix@state.mn.us, or his successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the activities and duties provided under this grant contract. The Grantee's Project Director is Jean Ward, HRA Exec. Director, Hutchinson HRA, 111 Hassan Street SE, Hutchinson, MN 55350, 320-234-4235, jward@ci.hutchmson.mn.us or her successor. If the Grantee's Project Director changes at any time during the grant period, the Grantee must immediately notify the State. 7 Assignment, Amendments, Waiver, and Grant Contract Complete 7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the State, approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments and Revisions. Any changes to this contract including, scope of the project and project activities, the budget, policy outlined in the Application, or the expiration date must be approved in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. Z3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State's right to enforce it. 7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8 Liability Subject to the provisions and limitations of Minn. Stat. §466, the Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9 State and Federal Audits and Monitoring Under Minn. Stat. § 16B.98, subd.8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination and will be accessible to the General Accounting Office, the U.S. Department of Housing and Urban Development, State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. The State shall monitor grantee performance as outlined in its Action Plan to HUD. The Grantee will make all books, records, documents, and accounting procedures and practices accessible for any monitoring. Monitoring will be based on forms provided by the State. The Grantee shall comply with the requirements of the Single Audit Act Amendments of 1996 (P.L. 104-156). When a Grantee expends over $750,000 in federal funds during their fiscal year, an A-133 audit is required to be submitted for that year. 10 Government Data Practices and Intellectual Property 10.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting parry before the data is released. The Grantee's response to the request shall comply with applicable law. 10.2 Intellectual Property Rights. In the event that the Grantee secures a copyright protection on any of the work product created as part of the project, the Grantee agrees to and does hereby grant to the State and its officers, agents, and employees acting within the scope of their official duties, a royalty -free, non-exclusive, and irrevocable license to publish, translate, reproduce, deliver, perform, dispose of, and to authorize others to do so for the use by the State, its divisions, instrumentalities, and local subdivisions, all materials, reports, writings, sound recordings, pictorial reproductions, drawings, or other graphical representations, and works developed and/or used in connection with the Project now or hereafter covered by copyright. 11 Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 Termination by the State. The State may immediately terminate this grant contract with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for activities satisfactorily performed. 14.2 Termination for Cause. The State may immediately terminate this grant contract, or any activity outlined in Section 4.1(a), if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. Termination of an activity outlined in 4.1 could occur due to no submissions of disbursement requests within a 12 -month period of time. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding. The State may immediately terminate this grant contract if a) It does not obtain funding from the Department of Housing and Urban Development; b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the activities outlined in 4.1(a) of this agreement. Termination must be by a written notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 15 Data Disclosure Under Minn. Stat. § 270C.65, subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. Other Provisions 16 Accounting For all expenditures of funds made pursuant to this Contract, the Grantee must keep financial records, including properly executed contracts, invoices, and other documents sufficient to evidence in proper detail the nature and propriety of the expenditures. Accounting methods must be in accordance with generally accepted accounting principles. 17 Uniform Relocation Assistance and Real Property Acquisition Policies Act Permanent easements of land required for any public facilities improvement made using SCDP funds, or in conjunction with SCDP activities, must be acquired in conformance with the provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (49 CFR 24). Budget modification, if necessary to achieve compliance, must be approved in writing by the State. Unless otherwise approved in writing by State, use of SCDP funds to purchase real property is limited to the value established by appraisal(s) conducted in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. Reuse of real property that is acquired with SCDP funds must be approved by the State. 18 Assessments Grantee will not assess the SCDP funds share of any public facilities project. 19 Debarment and Suspension Certification (If applicable) The Grantee agrees to follow the President's Executive Order 12549 and the implementing regulation "Non -procurement Debarment and Suspension: Notice and Final Rule and Interim Final Rule," found at 53 FR 19189, May 26, 1988, as amended at 60 FR 33041, June 26, 1995, including Appendix B, "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transactions;" unless excluded by law or regulation. Evidence that contractors are not debarred will be maintained over the life of the grant. Eligible Contractors: All Grantees are required to verify that all contractors, subcontractors and sub -recipients are not listed on the Federal publication that lists debarred, suspended and ineligible contractors. Evidence of this determination must be readily available to the State throughout the life of the project. 20 Conflict of Interest The Grantee must comply with the Conflict of Interest provisions of Minn. Stat. § 471.87 – 471.88 and Subpart K of 24 CFR, Part 570.611 of the Code of Federal Regulations. Grantee will screen for conflicts of interest in any activity that involves individual assistance and exceptions for participation for individual assistance must be approved by DEED. 21 Federal Environmental Standards Unless the State indicates otherwise and prior to release of funds, the Grantee is required to conduct an environmental review on project activities to comply with the National Environmental Policy Act of 1969 (NEPA), as amended. Disbursement of funds from the State will not occur until State has issued an environmental clearance to the Grantee. Grantee must maintain environmental review documentation and records and make them available to the public. 22 Drug-free Workplace/Drug-Free Workplace Awareness Program The Grantee agrees to provide a drug free workplace by notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the Grantee's workplace and specifying actions that will be taken against employees for violation of such prohibition. The Grantee must have an Awareness Program, or establish a drug free workplace awareness program to inform employees about the dangers of drug abuse, the availability of drug counseling and penalties for violations of the drug free workplace policy. Prior to release of funds, Grantee will provide evidence of a drug-free workplace to the State. If applicable, all secondary communities involved with this project will adhere to this condition. 23 Prohibition of Excessive Force Policy The Grantee agrees to adopt and enforce a policy to prohibit the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations (P.L. 101- 144, Section 519). Prior to release of funds, Grantee will provide evidence of a Prohibition of Excessive Force Policy to the State. If applicable, all secondary communities involved with this project will adhere to this condition. 24 Residential Anti -displacement and Relocation Assistance Plan The Grantee agrees to adopt, make public and follow a "residential anti -displacement and relocation assistance plan" in accordance with Section 104(d) of the Housing and Community Development Act of 1974, as amended. This plan must include steps to minimize displacement of residents caused by project activities. Prior to release of funds, Grantee will provide evidence of a Residential Anti -displacement and Relocation Assistance Plan to the State. If applicable, all secondary communities involved with this project will adhere to this condition. 25 Fair Housing Grantee agrees to abide by and promote all Fair Housing Regulations during the grant period, including conducting at least one unique activity to affirmatively further fair housing each year that the grant remains open. Activities must be reported via the State's Annual Report each year. 26 Policies and Procedures Where applicable and prior to release of funds, Grantee must approve and maintain policies and procedures which are consistent with the Application and consistent with current SCDP guidance and policy. All policies and procedures must adhere to federal and/or state requirements. 27 Federal Labor Standards When applicable, Grantee must comply with all federal Davis Bacon and Related Act requirements (DBRA). Grantee must follow DEED's "12 Step Instructions" that are available on the SCDP portion of the DEED website in order to comply with DBRA. Grantee must submit the DEED "Notice of Contract Award" to DEED staff within 14 days of each contract award where DBRA applies and before using grant funds to pay contractors or subcontractors. For projects involving a public facility or rental rehabilitation of eight or more units, copies of the first payroll for each contractor and/or subcontractor working on the project will be provided to DEED staff for review before any cash disbursements for the activity are issued by the State. 28 Use of Out of State Contractors The Grantee must comply with Minnesota Statutes, Section 290.9705 by either: A. Depositing with the State, eight percent of every payment made to non Minnesota construction contractors, where the contract exceeds $50,000; or B. Receiving an exemption from this requirement from the Minnesota Department of Revenue. 29 Reporting Grantee shall submit reports annually during the grant period to the State by October 15, or the date designated by the State. All other reports must be in accordance with the reporting requirements set forth in Minnesota Rule 4300.3200. Grantee shall use the reporting forms provided by the State. 30 Program Income Program Income is defined as any income equal to or exceeding $35,000 in a federal fiscal year (October 1 - September 30) received by the Grantee from repayments on deferred or installment loans made from SCDP grants. Any income received from these SCDP loans that total less than $35,000 in a federal fiscal year, is not Program Income, but must be reused for an SCDP approved purpose. Total Program Income expenditures for the year must be reported on the expenditures section of the annual report. Grantee agrees to have a "SCDP Income Reuse Plan" on file that states how Program Income and other funds generated from the grant will be reused. This plan should prescribe that funds will be reused for an approved SCDP purpose and be consistent with the Grantee's Application. If the funds received by the Grantee cannot be utilized by the Grantee within a reasonable amount of time, the State may ask for the funds Annual Post Closeout Program Income Reporting: Following grant closeout, the Grantee must report Program Income to the state by October 15 of each year. Reporting must include Program Income: ■ Funds received during the federal fiscal year, ■ Expended during the federal fiscal year, and the funds ■ Balance at the end of the federal fiscal year. This reporting will be completed online using the "Post Closeout Online Reporting" and if applicable the "Post Closeout Program Income Expenditure Reporting Form" located on the DEED/SCDP website. These forms can be found on this webpage: http://mn.gov/deed/government/financial-assistance/community-funding_/. Grantees should track Program Income ($35,000 or more received in a fiscal year) and other income from SCDP loans (under $35,000 in a year) with separate accounts. These funds do not include Minnesota Investment Funds. Refer to SCDP A -Z Guide for additional information 31 Procurement The Grantee must maintain documentation that shows that professional services were procured in accordance with "The Common Rule," Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, at 24 CFR, Part 85, as amended. Services obtained from an HRA, RDC, or nonprofit organization do not have to be procured by competitive negotiation, but contracts for these services must only be on a cost reimbursement basis, accounted for in accordance with "The Common Rule." All construction contracts will require competitive bidding, unless waived by the State. 32 Equal Employment & Section 3 Grantee must include Executive Order 11246 (Standard Federal Equal Employment Opportunity Construction Contract Specifications) as well as the Section 3 Clause §135.38, notice regarding economic opportunities for low and very low income persons in all Grantee bidding and contract documents for which the construction costs exceed $100,000. All Grantees must have a Section 3 and Women or Minority -Owned Business plan documenting how they will promote the use of Section 3 and women or minority-owned contractors and collect the SCDP Section 3 and Women or Minority -Owned Business Certification form(s) from all contractors used on the project. 33 Public Hearing The Grantee will hold a second public hearing (first was held for submission of Application) that includes a citizen participation opportunity midway through the implementation period to solicit public feedback on grant progress and results. The public hearing must be publicly advertised and minutes from the hearing and evidence that the hearing was publicly advertised will be provided to the State, if requested. Documentation that the second public hearing was held will be made on the final report to DEED. 34 Record Retention The Grantee will maintain all grant related records and files for six years after grant closeout. If applicable, the Grantee will maintain files for all individual, SCDP deferred or installment loans until they have expired. 35 Bid Specifications For projects that involve construction of public facilities, new housing construction, conversion for new housing, or rehabilitation of 8 housing units or more under 1 site: Grantee will provide State with bid specifications (not maps or architectural drawings) for review and approval. 36 Rental Development Agreement When applicable and prior to release of funds, the Grantee will provide the State with a development agreement between the Grantee and developer and, if applicable, the management company who will manage the building(s). The agreement(s) will include provisions to ensure that rents and utility costs charged for housing units meet current DEED standards and incomes of tenants are within the current HUD section 8 limits. If applicable, the agreement would also ensure against the economic displacement (rents and utilities raised to above 30% of a household's gross, monthly income) of any current housing tenants. 37 National Objectives All activities outlined in the Grantee Application and table contained in 4.1 shall meet a National Objective as outlined by the CDBG program. In the event that any facility used for multi -family rental housing no longer meets the Benefit to Low and Moderate Income People National Objective, the SCDP construction funds used to construct or renovate the facility will be returned to the State within a reasonable time frame. This provision will expire five years after the closeout date associated with the final Grant Adjustment Notice, unless a different time period is contained in the Application. 38 Lead Based Paint For activities that involve the renovation of housing, the Grantee will follow the DEED lead policy that is outlined on the SCDP web site. The State and Grantee acknowledge their assent to this agreement and agree to be bound by its terms through their signatures entered below. 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required byMinn. Stat. ' ' 16A.15 and 16C.05. Signed: Date: 06/29/2015 SWIFT Contract/PD No(s). 3-211071 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: By: Title: Date: City of Hutchinson Grant 4CDAP-14-0043-0-FY15 3. STATE AGENCY By: (with delegated authority) Title: Date: 10 Distribution: Agency Grantee State' s Authorized Representative - Photo Copy HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approval of Paving Projects at Creekside and VVWTF Department: Compost/WWTF LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Andy Kosek, John Paulson Agenda Item Type: Presenter: Reviewed by Staff ✓❑ New Business Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As part of a several year long internal department pavement management plan, staff has publicly advertised the request to receive quotes on pavement repair work at Creekside and the Wastewater Treatment Facility. Creekside has budgeted and allocated funds towards pavement repair and maintenance in years 2014-2017, this year's project is phase 2 of 4. The WWTF's project is a one time repair and larger scale repairs are not intended in the years to come, this expense will be accounted for within the operating budget of the WWTF department. These two projects were paired together with the intents of receiving more competitive pricing due to a larger scope of work. They were not included in the Public Works Pavement Management Plan due to the work to be performed being within enterprise fund departments. Expenses will be accounted for out of the appropriate fund, Compost and WWTF. Staff received estimates from two contractors, Duininck Inc. and WM Mueller & Sons, Inc. Total project estimates received are as follows- Duininck, Inc- $84,957.80 (Creekside $69,346.20, WWTF $15,611.60) WM Mueller & Sons, Inc- $85,911.20 (Creekside $72,001.65, WWTF $13,909.55) BOARD ACTION REQUESTED: Approval of the Paving Projects at Creekside and the WWTF to Duininck Inc. Fiscal Impact: $ 84,957.80 Funding Source: Compost Fund $69,346 / WWTF $15,612 FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 84,958.00 Total City Cost: $ 84,958.00 Funding Source: Compost Fund $69,346 / WWTF $15,612 Remaining Cost: $ 0.00 Funding Source: 4fDuININCK INCORPORATED 408 6th St. PQ Bax 208 Prinsburg, MIV 56299 An Equal Opportunity Employer )O RAMM HUTCHINSON, CITY OF: CREEKSIDE & WW TP 2015 PATCHING 501i?TM HUTCHINSON, CITY OF BILL -IQ; 111 HASSAN ST. SE HUTCHINSON, MN 55350 USA ESTIMATE #: 0859-15 PREPARED BY: LUCdS Post PHONE: (320) 235-3318 FAX: {320) 978-4978 EMAIL: lucasp@duininck.com CY www.duininck.00m DALE 7/15/2015 (?CLC#1 l A SIL-. JOHN PAULSON OFFICE # (320) 587-5151 FAX # (320) 234-4240 MO LOCATIOR; CREEKSIDE & WWTP HUTCHINSON, MN WE PROPOSE HEREBY TO FURNISH THE MATERIAL & LABOR - COMPLETE IN ACCORDANCE WITH SPECIFICATIONS: Line # Item Description Estimated Quantity Emit Unit Price Total Price A) WWTF: 10 REMOVE BITUMINOUS PAVEMENT .20 SAWING BITUMINOUS (FULL DEPTH) 50 SUBGRADE j BASE PREPARATION 60 AGGREGATE SASE CLASS 5 (CV) 80 BITUMINOUS MATERIAL FOR TACK COAT 9.0 TYPE SPWEA240B WEARING COURSE MI}tTURE - (1.5") 100 TYPE SPNWB7306 WEARING COURSE MIXTURE - (Z") 120 TRAFFIC CONTROL 8) CREEKSIDE: 140 REMOVE BITUMINOUS PAVEMENT 150 SAWING BITUMINOUS (FULL DEPTH) 160 COMMON EXCAVATION (EV) 170 GEOTEXTILE FABRIC TYPE 5 180 SUBGRADEI BASE PREPARATION 200 AGGREGATE BASE SPECIAL (CV) FROM STOCKPILE (BIT -CAN Ziff BITUMINOUS MATERIAL FOR TACK COAT 220 TYPE SPWFA240B WEARING COURSE MIXTURE - (1.5") 240 TYPE SPNWB2306 WEARING COURSE MIXTURE - (2.5") 250 TRAFFIC CONTROL 260 FILTER LOG, TYPE ROCK 471.00 SY $7.35 40.00 LF $3.55 471.00 SY $1.75 30.00 CY $40.30 35.00 GAL $4.40 471.00 SY $9.20 471.00 SY $11.30 0.20 LS $825.00 Total Price for above A) WWfF: Items: $3,461.85 $1}2.00 $824.25 $1,209.00 $154.00 $4,333.20 $5,322.30 $165.00 $15,611.60 11360.00 SY $5.65 $7,684.00 610.00 LF $3.55 $2,165.50 907.00 CY $11.90 $10,793.30 1,360.00 SY $1.75 $2,380.04 1,360.00 SY $1.55 $2,108.00 757.00 CY $16.20 $12,263.40 90.00 GAL $4.40 $396-00 1,360.00 SY $8.95 $12,172.00 1,360.00 SY $12.90 $17,544.00 0.80 LS $825.00 $660.00 50.00 LF $23.60 $1,180.00 Total Price for above 6) CREEKSIDE: Items: $69,346.20 ...._. Total Alternate Price: ...............w - $84,957,80 Notes: • THIS ESTIMATE DOES NOT INCLUDE PREVAILING WAGE RATES. • Quote ONLY good for 20 Days without verbal commitment or mutually agreed upon extension. Please review & respond ASAP. DI Requires min, 2 weeks notice to start construction unless mutual agreement has been agreed upon. Duin;nck, Inc. hereby certifies that it complies with each of the minimum criteria in Minn. Stat. 16c.285, sum. 3. Duininck, Inc. will obtain and submit signed verifications From each of its retained lower -tier subcontractors, confirming compliance with Minn. Stat. 16C.285, subd. 3, within 14 days of retalninq the subcontractors 1of3 ESTIMATE #: 0859-15 PREPARED 6Y: locos Post 41fDummcK PHONE: (320) 235-3318 INCORPORATED FAX: (320)978-4978 408 6th St. PO Box 208 Prinsburg, MN 56281 EMAIL: lucasp@duininck.com An Equal Opportunity Employer www.d u in limk-. w -u? LB—MM HUTCHINSON, CITY OF: CREEKSIDE & QA1'—E 7/15/2015 WWTP 2415 PATCHING CONTACT NAME: JOHN PAULSON solo L% HUTCHINSON, CITY OF 9EFICl # (320) 587-5151 FAX (320) 234-4240 BILL T0: 111 HASSAN ST. SE 109 LOCATION. CREEKSIDE & WWTP HUTCHINSON, MN 55350 USA HUTCHINSON, MN Payments to be made as follows: Monthly Progress Payments Payment Type ❑ Check ❑ Credit Card Interest charge of 1.5% will be charged 3O days after invoice. Send Checks to above address. .... - T._-................._- � _...__..._. Authorized -. �` Credit Card Authorization ( To be Charged monthly } Signature �r Number: �= Expiration Date: Type: Visa MC Nate: This proposal may be withdrawn by Dulninck Name on Card: Incorporated if not accepted WITHIN 20 DAYS. Authorization: For intemal use Only..__..t _.._ Signature to endorse the contract The above prices, condidonsJolt Start Date: & payment teens are hereby accepted. You Job Completion Date: _ are authorized to do the work as specified. Job Number: I I I I Date: 2of3 41fDuININCK INCORPORATED 408 6th St. PO Box 208 Punsburg, MN 56281 An Equal Opportunity Employer ES7TMATE #: p$59-15 PREPARED BY: Lucas Post PHONE: (320) 235-3318 FAX: (320)978-4978 EMAIL: l uca sp @ du ini nck, com www.duininck.com Additional Terms & Conditions of this Contract: (a) Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. (b) Under Minnesota law, you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or material for the improvement and who gave you timely notice. (c) You agree to pay reasonable costs of collection, including attorney's fees, if payment is not made when due according to the terms agreed to within this contract. (d) All material is guaranteed to be as specified. All work to be complete in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become extra charges over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Duininck incorporated employees are fully covered by Workers Compensation Insurance according to all applicable statutes. Additional information and Diagrams: 3 of 3 ESTIMATE TO PAVE. C REEKSIDE & WYVTF AREAS- QUOTE DUE 711 5120 1 5 WORK TO BE COMPLETED BETWEEN AUGUST.10 =.SEPTEMBER 18 ITEM Na REF. NO. ITEM UNIT ESTIMATED LIMIT PRICE ESTIMATED: QUANTITY TOTAL ESTIMATEti COST STREET CONSTRUCTION 1 2104.505 REMOVE BITUMINOUS PAVEMENT SY $3.35 1831 $6,13.3.85 2 2104.513 SAWING BITUMINOUS (FULL DEPTH] LF 33.00 650 51,950,00 3 2105.501 COMMON EXCAVATION V) CY $15.90 907 $14,42€,.30 4 2145.644 GEOTEXTILE FABRIC TYPE 5 SY $2.00 1360 $2,720.00 5 2112.604 SUBGRADE 1 BASE PREPARAT[ON SY $1.80 1831 $3,295.80 6 2211.503 AGGREGATE SASE CLASS 5 (CV) CY $36.00 30 $1,4$imo 7 2211.607 AGGREGATE BASE SPECIAL. (CV) FROM STOCKPILE (BIT -CON) CY $16.55 757 $12,528.35 8 2357-502 BITUMINOUS MATERIAL FOR TACK COAT GA S4,00 125 5500.00 9 2360.503 TYPE SPWEA240B WEARING COURSE MIXTURE- (1.5") SY $9.10 1831 $€6,662.10 10 2360.503 TYi'E SPNWB230B WEARING COURSE MIXTURE- (2-) SY $11.80 47€ $5,557,80 11 2360.503 TYPE SPNVIB230B WEARING COURSE MIXTURE- (2.5") SY $14-ZO 1360 $19,312.00 12 2563.601 TRAFFIC CONTROL LS $1,500.00 1.0 $1,5000 13 2573.540 FIL'1 ER LOG, TYPE ROCK LF $5.00 50 $250.00 $85,911, �0 ESTIMATED CONSTRUCTION COST S85,911.20 WM. Mueller and Sons, Inc. UE:I 831 Park Ave P.O. Box 247=OeAa�wml�,I Hamburg, MN 55339 952-467-2720 HAMBURG, M N Creekside Project VVW-rF Project $72,001.65 $13,909.55 BY. -- . ESTIMATE TO PAVE CREEKSIDE & WWTF AREAS- QUOTE DUE 711512015 WORK TO BE COMPLETED BETWEEN AUGUST 10 - SEPTEMBER 18 ITEM NO. REF. NO. ITEM UNIT ESTIMATED UNIT PRICE ESTIMATED QUANTITY TOTAL ESTIMATED COST STREET CONSTRUCTION 1 2104.505 REMOVE BITUMINOUS PAVEMENT SY $3.35 1831 $6,133.85 2 2104.513 SAWING BI MINOUS (FULL DEPTH) LF $3.00 650 $1,950.00 3 2105.501 CONIN1ON EXCAVATION (ENS CY $15.90 907 $14,421.30 4 2105.604 GEOTEXTILE FABRIC TYPE 5 SY $2.00 1360 $2,720.00 5 2112.604 SUBGRADE I BASE PREPARATION SY $1.80 1831 $3,295.80 6 2211.5['3 AGGREGATE BASE CLASS 5 (CNS CY $36.00 30 $1,080.00 7 2211.607 AGGREGATE BASE SPECIAL (00 FROM STOCKPILE (BIT -(:()N) CY $16.55 757 $12,528.35 8 12357.502i BITUMINOUS MATERIAL FOR TACK COAT GA $4.00 125 $500.00 9 2360.503 TYPE SPWEA240B WEARING C(.)URSE,iIX'TURE- (I s') SY $9.10 1831 $16,662.10 10 2360.503 TYPE SPNWB230B WEARING COURSE IMIXTURE- (2") SY $11.80 471 $5,557.80 11 2360.503 TYPE SPNWB230B WEARING COURSE MIX=RE- (2.5") SY $14.20 1360 $19,312.00 12 2563.601 TRAFFIC CONTROL. LS $1,500.0 1.0 $1,500.00 13 2573.540 FILTER LOG, TYPE ROCK LF $5.00 50 $250.00 $85,911.28 ESTIMATED CONSTRUCTION COST $85,911.20 HUTCHINSON CITY COUNCIL 014W _M Request for Board Action Agenda Item: Approval of Aggregate Crushing Services Department: Compost LICENSE SECTION Meeting Date: 7/28/2015 Application Complete NIA Contact: Andy Kosek Agenda Item Type: Presenter: Reviewed by Staff IZI New Business Time Requested (Minutes): License Contingency NIA Attachments: Yes BA CKGRO UNDIEXPLA NA TION OF AGENDA ITEM: Creekside accepts blacktop and concrete removed from both city projects and private projects in the area. The last crushing event was in the Fall of 2013 by Intex Corp, the crushed material(Bit-Con) is currently sold out and the inbound raw material pile has reached it's capacity. In fact, Creekside has temporarily ceased acceptance of raw material from private projects until a crushing event occurs. Staff has solicited quotes from four vendors to crush 25,000 ton to only which one has responded with a quote. -Intex Corporation provided a quote of $3.53 per ton and a flat mobilization cost of $7000, total project cost of $95,250.00. The cost per ton and mobilization cost quoted did not fluctuate from the 2013 crushing event. The remaining vendors either did not respond or did not provide a quote due to not being equipped to handle a volume of this size. Staff is pleased with the work Intex Corp has performed in the past and recommends the awarding the crushing services to Intex Corp. The final crushed product{Bit-Con} is available for sale to contractors, and retail through distribution. As noted above, there has been no issue in moving the Bit-Con inventory. 25,000 ton of crushed material is equivalent to 20,000 yards of material, respectively. Bit-Con sales have been gaining strength year after year. In 2013, 5,382 yards were sold and in 2014, 8,810 yards were sold. BOARD ACTION REQUESTED: Approve the awarding of aggregate crushing services to Intex Corporation. Fiscal Impact: $ 95.250.00 Funding Source: Compost Fund FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 95,250.00 Total City Cost: $ 95,250.00 Funding Source: Compost Fund Remaining Cost: $ 0.00 Funding Source: caRPORATiON 19 ff] li91�111 Date: 5121115 Work To Be Performed At: Street: City: Hutchinson State: MN Approx. Start Date: Summer 2015 Contact Person: Andy Kosek 1. We propose to furnish all labor and equipment to crush and stockpile approximately 20,000 to 40,000 tons of concrete and asphalt rubble to 1" minus. Unit price of $3.53 per ton, plus sales tax or exemption certificate. 2. Measurement by belt scale. Customer is to provide a truck for any scale checks to ensure accuracy. 3. Material will be cleaned by INTEX using three magnets running along conveyors. All iron scrap to be recycled by INTEX. Intex will provide one 20 yard trash container. Any additional trash containers will be charged to customer at cost (third party invoices will be provided). 4. If dust suppression is required, customer must supply a water source within 50 yards of the crushers. Intex will provide a tank to fill if needed_ 5. Intex will pull a sample and run a gradation every 2,500 tons. Any additional testing will be extra. 6. A lump sum charge for MOBILIZATION will be $7, 000 plus sales tax or exemption cert.. 7. Breaking, if any, will be performed by customer, or by Intex at a rate of $165 per hour plus the cost to mobilize the excavator to the site. Terms: Invoiced on the 15"' and 30'h of each month with the final invoice on day of completion. Each invoice is due net 30 days. A finance charge of 15% (annual rate 18%) will be charged on all past due accounts. Any alteration or deviation front above specifications involving extra casts, will be executed only upon written orders, and will become an Respectfully submitted: INTEX CORPORATION extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delaysheyond our control. Owner [c carry fire, tornado and other necessary insurance upon above work. Work- Per: er's Coutpensation and Public 1,iability Insurance on above work to be Gregory A. Buhl taken out by Intex Corporation. Mote- This proposal {nay be withd raven by Intex if not accepted within 10 days. ACCEPTANCE OF PROPOSAL The above prices, spee ifi e at ions and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date Signature 'Please mail, fax or email, executed copy to INTEX to secure a spot on aur schedule. P_( ) BOX 260 A1.11 RI VlLl.l . NIN 5 301 01,111E (703) 42`i 8222 FAX 1763 428-9577 Intex Corp Recycle Crushing Analysis Tons Crushing CosVTon Mobilization Total Cost Total CostfTon Total Yards (est.) Per Yard Cast Safe Price 40,000 $3.53 $7,000.00 $148,200.00 $3.71 32,000.00 $4.63 $8.50 30,000 $3.53 $7,000.00 $112,900.00 $3.76 24,060.00 $4.70 $8.50 25,000 $3.53 $7,000.00 $95,250.00 $3.81 20,000.00 $4.76 $8.50 20,000 $3.53 $7,000.00 $77,600.00 $3.88 16,000.00 $4.85 $8.50 Sales volume by YARD 2005 2006 2007 2008 2009 2010 1 2011 2012 2013 1 2014 1 Average 2,347.010 4,848.432 6,788.400 10,535.344 2,255.240 .3,681.416 2,915.642 4,833.130 5,382.740 8,810.858 5,259.921 Sales volume by TON 2005 2006 2067 2008 2009 2010 2011 2012 2013 2014 Average 2,933.763 1 5,060-5401 8,485.500 1 13,169.180 1 2,820.300 1 4,851.770 3,644.553 6,041.413 6,728.425 11,013.573 6,574.902 In -coming Raw Material by TON 2005 1 2006 2007 2008 2009 2010 2011 2012 2013 2014 Average 9,720.00 3,468.00 5,520.00 5,064.00 5,292.00 5,544.00 20,352.00 9,300.00 17,900.00 15,024.00 9,718.40 20,352.00 9,300.00 17,900.00 15,024.00 15,644.00 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration to approve/deny adoption of Airport Master Plan & Layout Plan Department: PW/Eng LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Kent Exner/John Olson Agenda Item Type: Presenter: Kent Exner/John Olson Reviewed by Staff ❑ New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Airport Master Plan (AMP) The AMP is a comprehensive study of the airport. It describes the short, medium, and long-term development plans to meet existing and future aviation demands, facility requirements and design standards. It provides guidance to the City regarding future airport preservation and development and serves as a realistic strategy for improvements and securing funding. Work on the AMP began in July, 2013. The AMP was reviewed on a chapter by chapter basis by City staff, the Master Plan Advisory Group, the Airport Commission, and by MnDOT & FAA staff. The final draft of the plan, recommended for approval by the Airport Commission, was presented to the Planning Commission at their June, 2015 meeting. It was noted that if a crosswind runway, identified in the AMP, were to be developed, there could be some zoning impacts to adjacent properties. There were approximately 6 property owners at the Planning Commission meeting, none of whom spoke at the meeting. Melissa Underwood, Bolton-Menk (the City's consultant for the AMP), addressed property owners concerns prior to the Planning Commission meeting. In most cases, a simple explanation of airport zones was all that was needed to help property owners understand potential future zoning impacts. Near the end of the document, potential projects are identified to meet the goals identified within the AMP. Airport Layout Plan (ALP) The ALP is in essence a 'site development plan' resulting from potential development identified within the AMP. The ALP includes specific information about air-side facilities, along with information to help guide development of future land-side facilities. BOARD ACTION REQUESTED: Approve/Deny adoption of the Airport Master Plan and Airport Layout Plan Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Airport Master Plan Hutchinson Municipal Airport — Butler Field (HCD) Hutchinson, Minnesota July 2015 Submitted by: Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 P: 952-890-0509 Airport Sponsor: City of Hutchinson 1400 Adams Street SE Hutchinson, MN 55350 P: 320-234-4219 BO LTOIV 8, M E N K, I NC --e Consulting Engineers & Surveyors Hutchinson Municipal Airport (HCD) — Airport Master Plan TABLE OF CONTENTS TABLEOF CONTENTS............................................................................................................................... i LISTOF FIGURES...................................................................................................................................... LISTOF APPENDICES.............................................................................................................................. iii EXECUTIVESUMMARY......................................................................................................................... iv 1. INTRODUCTION........................................................................................................................1-1 1.1. PURPOSE........................................................................................................................1-1 1.2. BACKGROUND.............................................................................................................1-1 1.3. AREAS OF EMPHASIS.................................................................................................1-1 1.4. STRUCTURE OF AN AIRPORT MASTER PLAN.......................................................1-2 1.5. PUBLIC & AGENCY OUTREACH...............................................................................1-2 2. AIRPORT INVENTORY.............................................................................................................2-1 2.1. LOCATION.....................................................................................................................2-1 2.2. HISTORY........................................................................................................................ 2-1 2.3. SURROUNDING DEVELOPMENT..............................................................................2-2 2.4. SOCIOECONOMIC........................................................................................................2-2 2.5. AIRPORT ROLE............................................................................................................. 2-4 2.6. AIRPORT MANAGEMENT...........................................................................................2-5 2.7. AVIATION ACTIVITY..................................................................................................2-5 2.8. AIRPORT DESIGN STANDARDS................................................................................2-6 2.9. CLIMATE........................................................................................................................2-9 2.10. AIRSIDE FACILITIES.................................................................................................2-10 2.11. LANDSIDE FACILITIES.............................................................................................2-14 2.12. LAND USE AND DEVELOPMENT............................................................................2-16 2.13. ENVIRONMENTAL OVERVIEW...............................................................................2-20 3. AVIATION FORECASTS..........................................................................................................3-1 3.1. INTRODUCTION...........................................................................................................3-1 3.2. USER SURVEY SUMMARY.........................................................................................3-1 3.3. AVIATION TRENDS.....................................................................................................3-4 3.4. EXISTING BASED AIRCRAFT & ANNUAL OPERATIONS .................................... 3-6 3.5. BASED AIRCRAFT FORECAST..................................................................................3-7 3.6. ANNUAL OPERATIONS FORECAST.......................................................................3-10 3.7. FUTURE CRITICAL DESIGN AIRCRAFT................................................................ 3-15 3.8. SUMMARY...................................................................................................................3-16 1w TABLE OF CONTENTS I Hutchinson Municipal Airport (HCD) — Airport Master Plan 4. FACILITY REQUIREMENTS....................................................................................................4-1 Airport Vicinity Map.......................................................................................................2-24 4.1. INTRODUCTION...........................................................................................................4-1 Airport Location Map......................................................................................................2-25 4.2. AIRFIELD CAPACITY & DEMAND ANALYSIS....................................................... 4-2 4.3. INSTRUMENT APPROACHES.....................................................................................4-3 2013 Pavement Condition Index (PCI) Rating................................................................2-27 4.4. RUNWAY FACILITY REQUIREMENTS....................................................................4-4 Existing Building Area.....................................................................................................2-28 4.5. AIRPORT VISUAL AIDS & NAVIGATIONAL AIDS..............................................4-11 State Airport Zoning & County Zoning Map...................................................................2-29 4.6. METEOROLOGICAL FACILITIES............................................................................4-12 Natural Environment........................................................................................................2-30 4.7. TAXIWAY & TAXILANE FACILITY REQUIREMENTS........................................4-12 Built Environment & Compatible Land Use Considerations...........................................2-31 4.8. APRON SIZE & TIE -DOWN REQUIREMENTS........................................................4-13 Service Area & Drive Time.............................................................................................3-17 4.9. MN SASP AIRSIDE RECOMMENDATIONS............................................................4-14 Planning Considerations Map..........................................................................................4-19 4.10. LANDSIDE FACILITY REQUIREMENTS................................................................4-14 Stopway Alternative.........................................................................................................4-20 4.11. MN SASP LANDSIDE RECOMMENDATIONS........................................................4-18 Primary Runway Realignment......................................................................................... 4.12. SUMMARY...................................................................................................................4-18 South Crosswind Runway Alternatives...........................................................................4-22 5. FACILITY IMPLEMENTATION PLAN....................................................................................5-1 Figure 4-5 5.1. FUNDING INFORMATION...........................................................................................5-1 Figure 4-6 5.2. PROJECT SCHEDULE...................................................................................................5-2 Figure 4-7 LIST OF FIGURES Figure 2-1 Airport Vicinity Map.......................................................................................................2-24 Figure 2-2 Airport Location Map......................................................................................................2-25 Figure 2-3 Existing Airport Layout...................................................................................................2-26 Figure 2-4 2013 Pavement Condition Index (PCI) Rating................................................................2-27 Figure 2-5 Existing Building Area.....................................................................................................2-28 Figure 2-6 State Airport Zoning & County Zoning Map...................................................................2-29 Figure 2-7 Natural Environment........................................................................................................2-30 Figure 2-8 Built Environment & Compatible Land Use Considerations...........................................2-31 Figure 3-1 Service Area & Drive Time.............................................................................................3-17 Figure 4-1 Planning Considerations Map..........................................................................................4-19 Figure 4-2 Stopway Alternative.........................................................................................................4-20 Figure 4-3 Primary Runway Realignment......................................................................................... 4-21 Figure 4-4 South Crosswind Runway Alternatives...........................................................................4-22 Figure 4-5 Central Crosswind Runway Alternatives......................................................................... 4-23 Figure 4-6 North Crosswind Runway Alternatives...........................................................................4-24 Figure 4-7 Building Area for South Crosswind Runway Development ............................................ 4-25 TABLE OF CONTENTS ii Hutchinson Municipal Airport (HCD) — Airport Master Plan Figure 4-8 Building Area for North Crosswind Runway Development............................................4-26 Figure 4-9 Future MnDOT Safety Zoning.........................................................................................4-27 Figure 5-1 Short -Term Projects (present — 5 years)...........................................................................5-11 Figure 5-2 Mid -Term Projects (6-10 years).......................................................................................5-12 Figure 5-3 Long -Term Projects (11-20 years)...................................................................................5-13 LIST OF APPENDICES APPENDIX A USER SURVEY APPENDIX B CAPITAL IMPROVEMENT PLAN (CIP) APPENDIX C AIRPORT LAYOUT PLAN APPENDIX D FAA GRANT ASSURANCES TABLE OF CONTENTS in Hutchinson Municipal Airport (HCD) — Airport Master Plan EXECUTIVE SUMMARY The Airport Master Plan for the Hutchinson Municipal Airport — Butler Field (HCD) evaluates the needs of the existing and future users of the airport over the next 20 years. The Airport Master Plan was last updated in 1976. Numerous elements have changed at the airport since that time and require the Airport Master Plan and Airport Layout Plan (ALP) to be updated. The changes include a runway extension, fuel facility installation, construction of the Arrival/Departure (A/D) building and Fixed Base Operator (FBO), construction of a parallel taxiway, T -hangars, and a large hangar. The existing building area plan in the ALP needs to be updated to address recent hangar construction and evaluate future development possibilities. The Airport Master Plan is a joint effort between the Hutchinson Airport Commission, City of Hutchinson, the Federal Aviation Administration (FAA), and Minnesota Department of Transportation (MnDOT) Office of Aeronautics. An Airport Master Plan includes discussion of the existing inventory at the airport, the results of the user survey submitted to the service area around the airport, the forecasts of aircraft activity including based aircraft and operations, the facility recommendations to meet the forecasted needs of the users of the airport, alternatives of the recommended facilities, and the implementation plan. The City of Hutchinson is located in south-central Minnesota, 20 miles west of the seven county metro area. It is part of McLeod County, and is 10 miles north of Highway 212. Minnesota State Highways 7, 15, and 22 are the main routes into the City. The airport is a general aviation facility serving primarily business owners, agricultural sprayers, and recreational pilots that use single-engine and multi -engine propeller driven aircraft in addition to some small business jets. There are currently 42 based aircraft at the airport. There is an A/D building which includes a hangar for the FBO, four public T -hangars for based aircraft storage, one public conventional hangar, six private hangars, and 15 tie -downs available for aircraft parking. There is an automobile parking lot located near the A/D building and 100LL and Jet A fuel are available for aircraft. The airport has one runway. Runway 15/33, is a bituminous runway 4,000 feet long by 75 feet wide. There is a Global Positioning System (GPS) with vertical guidance (LPV) approach to both runway ends, and a parallel taxiway which connects the runway to the building area. The aviation forecasts show growth in based aircraft over the next 20 years to 54 aircraft in 2033, which represents a growth of 12 aircraft. The annual operations are estimated to be 12,180 growing to 15,660 over the next 20 years. Based on the 20 year forecasts, facility recommendations were developed. According to the FAA Advisory Circular (AC) titled Runway Length Requirements for Airport Design, the existing runway length of 4,000 feet is sufficient for the 20 -year planning period. The airport, however, does not meet the 95% wind coverage requirement. Alternatives were analyzed to realign the runway or to add a crosswind runway. The selected alternative adds a 2,500 -foot long, 60 -foot wide, turf crosswind runway to the north of the existing building area, which achieves 98.66% wind coverage. Other airside facility requirements include looking at adding stopways to each runway end. Additional needs identified in the user survey and activity forecasts included additional hangar space for private hangar development, additional T -hangar space for the increase in based aircraft, and an expanded apron area to accommodate additional tie -down spaces for aircraft parking. The final chapter of the Airport Master Plan takes a look at the timing and funding necessary to develop the facilities recommended to accommodate the existing and future users of the airport. Further discussion of the facility requirements, project impacts, and details of the forecast analysis for the Hutchinson Municipal Airport — Butler Field can be found within the Airport Master Plan document. EXECUTIVE SUMMARY 1V Hutchinson Municipal Airport (HCD) — Airport Master Plan 1. INTRODUCTION 1.1. PURPOSE An Airport Master Plan is a comprehensive study of an airport and describes the short (0-5 year), mid (5- 10 year), and long-term (10-20 year) development plans to meet existing and future aviation demand based on identified airport safety, facility, and aviation system needs. The Airport Master Plan will provide direction and guidance to the airport owner, the City of Hutchinson, regarding future airport preservation and development priorities for the Hutchinson Municipal Airport (FAA identifier: HCD). It will become the City's realistic strategy for the development of the airport considering financial, environmental, and socioeconomic factors. The Federal Aviation Administration (FAA) outlines the requirements and process to prepare an Airport Master Plan through Advisory Circular (AC) 150/5070- 6B, Airport Master Plans. 1.2. BACKGROUND The City of Hutchinson last completed an update to the Airport Layout Plan (ALP) in June 2011. An Airport Master Plan was last completed in 1976. This Airport Master Plan will update operations and based aircraft projections so airport development plans can meet the needs of the public utilizing the airport while maintaining compatibility with community land use plans. The existing ALP will need to be modified to depict the as -built airport development along with the future airport plans recommended in this Airport Master Plan update. 1.3. AREAS OF EMPHASIS An Airport Master Plan process evaluates many aspects of an airport facility. The following areas of emphasis have been specifically identified by the City of Hutchinson and will be reviewed in greater detail for HCD. Runway Alternatives The current ALP shows an existing and future primary runway (Runway 15/33) length of 4,000 feet, in addition to a turf crosswind runway (Runway 8/26) at a length of 2,800 feet. The Airport Master Plan will evaluate existing and foreseeable airport users and the primary runway length and crosswind runway requirements to meet the needs at HCD. Runway development options will be explored considering local zoning implications, compatibility with community plans, operational effects, airspace obstructions, environmental impacts, and cost. In addition, the primary runway will be evaluated for the potential to reduce impacts to surrounding land owners. Land Use Planning Runway development options will have an effect on surrounding local land use. The Airport Master Plan will evaluate runway options and coordinate with local planning staff to ensure that off -airport impacts are acceptable and follow community planning needs and airport zoning requirements. Obstruction Analysis The Airport Master Plan will complete a comprehensive airspace obstruction analysis for any future airport configuration chosen through the Airport Master Plan process. INTRODUCTION Page 1-1 Hutchinson Municipal Airport (HCD) — Airport Master Plan Public Involvement Engaging the community and stakeholders throughout the planning process is important for the airport to continue to gain support from the community and continue to serve their needs. A public involvement plan has been put in place to consider the broader interests of the general public. 1.4. STRUCTURE OF AN AIRPORT MASTER PLAN • Existing airport inventory • Environmental overview • Aviation activity forecasts • Capacity and demand analysis • Facility requirements including alternative analysis • Implementation plan 1.5. PUBLIC & AGENCY OUTREACH Outreach is an important aspect of the Airport Master Plan process to solicit input and foster support for the vision of the airport over the next 20 years. The Airport Master Plan is to be used as a guide for decision makers when evaluating existing and future needs of the airport and implementing improvements. Although more detailed justification and funding of individual projects are key components before any development can occur, the Airport Master Plan recognizes the "big picture" potential of the airport and puts an overall plan in place for the future. There were three primary forms of outreach throughout the Airport Master Plan process. Development of a Master Plan Advisory Group (MPAG) — this group met four times throughout the Airport Master Plan process to provide input on the issues, needs, and development for the airport over the next 20 years. The MPAG consisted of members from the Airport Commission, City of Hutchinson staff, McLeod County, Fixed Based Operator (FBO) staff, pilots at the airport, in addition to FAA and Minnesota Department of Transportation (MnDOT) Office of Aeronautics staff. Staff from the various organizations represented the interest of their areas of expertise. Airport User Survey — A user survey was distributed to current and potential HCD users. The survey asked respondents how often they use the airport, why they use the airport, and what facilities, services, or airport improvements were needed to increase their use of the airport. This information was used to assist in developing the forecasts and facility requirements. Public Open House — After the inventory, forecasts, and alternatives portions of the Airport Master Plan were developed in coordination with the MPAG, a public open house was held to inform the public of the Airport Master Plan process and the selected layout for the 20 year plan for the airport. Approximately five people from the public were in attendance. The open house included a forum for those in attendance to ask questions about the project or the airport in general. In addition to these activities, project meetings were held with FAA and MnDOT Office of Aeronautics throughout the master planning process to ensure participation in and support of the 20 year plan at the airport. Meeting design standards and setting the framework for justification of projects in the future will help the City in receiving funding participation from these agencies as the airport develops. INTRODUCTION Page 1-2 Hutchinson Municipal Airport (HCD) — Airport Master Plan 2. AIRPORT INVENTORY The existing facilities and conditions at the airport provide the baseline for comparison to implement future safety and capacity airport improvements. Collection of both on -airport and off -airport background information is important so the development of future facilities can be accomplished in partnership with the surrounding community. 2.1. LOCATION The City of Hutchinson is located in south-central Minnesota, 20 miles west of the seven county metro area. It is part of McLeod County, and is 10 miles north of Highway 212. The City is located along the South Fork Crow River. Minnesota State Highways 7, 15, and 22 are the main routes into the City end of this chapter, shows the regional location of Hutchinson. . Figure 2-1 at the Hutchinson Municipal Airport -Butler Field (FAA Identifier: HCD) is located two miles south of the Downtown Central Business District and is within City limits. The airport can be accessed via State Highway 15. Figure 2-2, at the end of this chapter, shows the local airport location. Airport property consists of 288.11 acres, owned and operated by the City of Hutchinson. The airport owns an additional 59.02 acres in easement. Field elevation for the airport is 1,062 feet above mean sea level (MSL). The airport's official location is defined by the Airport Reference Point (ARP), which marks the center area of the useable runways at the airport. The ARP for HCD is N 44°51'35.57" latitude and W 94022'57.03" longitude. 2.2. HISTORY The Hutchinson Municipal Airport is a public use airport that was constructed in 1965. The airport consists of one primary paved north -south runway (Runway 15/33). Throughout the years the airport has taken on many airport improvement projects. HCD's early growth was aided by a few key people within the community. The first key person was Ken Butler, for whom the airport is named — Butler Field. Ken was instrumental in the development of Flying Farmers in the 1950s and promoted many farm airstrips. He was also vocal in the fight against the construction of tall towers that were hazardous to flight. In 2004 he was inducted into the Minnesota Aviation Hall of Fame. The second prominent figure in the development and growth of the airport was Joe Dooley. Joe served on the Airport Commission for nearly three decades and was Commission Chair several times. Joe helped the airport grow and thrive, sometimes contributing his own money to help with airport expenses. The Arrival/Departure (A/D) building is named after him. Some of the major milestones in the history of the airport's development are documented below 1965: Acquisition of land and construction of a landing strip 1967: Construction of an apron and taxilane 1970: The runway was paved and runway lighting was installed AIRPORT INVENTORY Page 2-1 1989 1993 1999 2001 2005 2007 2009 Hutchinson Municipal Airport (HCD) — Airport Master Plan T -Hangar site prep; apron and taxiway improvements; land acquisition Runway extension and fuel facility construction A/D Building, Fixed Based Operator (FBO) facility, parallel taxiway, apron improvements, and entrance road were constructed Rotating beacon replaced Replaced REILs and installed jet fuel system T -hangar construction Large hangar constructed 2.3. SURROUNDING DEVELOPMENT The City of Hutchinson is located in an agricultural area with rolling hills in central Minnesota. Numerous lakes and wetlands make up the landscape as well. HCD is predominately surrounded by agricultural land uses. A few residential properties are located near the airport, and there are commercial retail uses to the northeast HCD is surrounded by County Road 7 to the 4W a HCD Aerial Photo (1991) AL 0 west, State Highway 15 to the east, County Road 115 (Airport Rd SW) to the north and McCuen Creek to the south. The City of Hutchinson Comprehensive Plan identifies the areas surrounding the airport to be guided for continued public/institutional, agricultural, industrial, and commercial land uses. These land uses are compatible with airport operations. The area surrounding the airport is identified in the comprehensive plan as a joint planning district. This district was created in a cooperative effort between the City of Hutchinson and the surrounding townships to work together to effectively plan for the growth of the City of Hutchinson in a way that is sensitive to the needs of rural areas. 2.4. SOCIOECONOMIC Socioeconomic information provides background on area population, employment, and income. These measures indirectly identify trends in the airport service area which may contribute to changes in airport activity. Long-term, steady growth of population, employment, and personal income in the airport service area is generally an indication of a healthy local economy and increased aviation demands. 2.4.1. POPULATION The City of Hutchinson has seen an increasing population growth of 1.43% since 1970. This is a higher level of growth than County, State, and National figures for the same time period. Good location and economic opportunity have been identified as a major reason for development and increasing population. McLeod County has also seen strong population growth since 1970 averaging 0.71 % over the 40 year period (See Table 2-1). Increasing population trends are expected to continue. AIRPORT INVENTORY Page 2-2 Hutchinson Municipal Airport (HCD) — Airport Master Plan Table 2-1 Local and Regional Existing and Forecasted Population Year City of Hutchinson McLeod Countyme 1970 8,031 27,662 1980 9,244 29,657 1990 11,523 32,030 2000 13,080 34,898 2010 14,178 36,651 2020 16,237 42,230 2030 17,325 44,660 Historical Trend (Yearly) 1.43% 0.71% Forecast Trend (Yearly) 1.01% 0.99% Source: U.S. Census Bureau, Minnesota State Demographic Center 2.4.2. EMPLOYMENT Employment is another socioeconomic measure of the vitality of a regional economy and demand for aviation. Significant employment industries in McLeod County include manufacturing, retail sale, construction, service industry, and educational services. The unemployment rate in McLeod County at the time of the 2010 Census was 4.1 %, which was lower than the Minnesota rate of 5.0% and the United States average of 7.8%. According to the City of Hutchinson Economic Development Authority, major employers within the community include the following: • Hutchinson Technology • 3M Corporation • Hutchinson Health • Wal-Mart • Hutchinson Schools ISD 4423 • Cash Wise Foods • Menards • Goebel Fixture Co. • Target • Shopko • City of Hutchinson • Ag Systems, Inc. • NU -Telecom • JCPenny • Hutchinson Manufacturing • Hutchinson Utilities Commission • Haugen Furniture Company • Impressions, Inc. • Customer Elation • Ohly • Crow River Press • Hutchinson Leader • Warrior Manufacturing • Richard Larson Builders • American Energy Systems • CreekSide Soils • Hillyard Floor Care — Supply • 3-D CNC, Inc. AIRPORT INVENTORY Page 2-3 Hutchinson Municipal Airport (HCD) — Airport Master Plan 2.4.3. INCOME Income is another socioeconomic measurement tool which can provide assumptions about new businesses and development. Generally, the higher the income the more likely demand for aviation activities will increase. Median household income for McLeod County, according to the 2010 U.S. Census Bureau is $55,275 which is lower than the state average of $58,476, and higher than the United States figure of $52,763. Minnesota has a per capita personal income of $30,310 compared to $27,915 in the United States. McLeod County, defined as the airport service area, has a per capita personal income of $27,644. 2.5. AIRPORT ROLE 2.5.1. FEDERAL NPIAS The National Plan of Integrated Airport Systems (NPIAS) is made up of 3,330 airports that are open for public use. These airports are considered significant to the national air transportation system and are eligible for Federal funding. Airports within the NPIAS are classified as commercial service (primary or non -primary), cargo service, reliever airports, or other general aviation airports. HCD is classified by Federal Aviation Administration (FAA) as a general aviation airport. Over 2,900 airports are classified as general aviation airports nationwide. General aviation airports economically support local businesses, provide critical community access, allow for emergency response, and provide other specific aviation functions. In 2012, a study was completed by FAA in an effort to classify general aviation facilities titled General Aviation Airports: A National Asset. These airports have been broken down further by FAA as national, regional, local, basic or unclassified facilities within the NPIAS system. HCD is classified as a local general aviation airport. There are 1,236 local general aviation airports in the national system. Local Airports are the backbone of our general aviation system with at least one local airport in virtually every state. They are typically located near larger population centers, but not necessarily in metropolitan or micropolitan areas. Local airports account for 42% of the general aviation airports eligible for Federal funding. They also account for approximately 38% of the total flying at the studied general aviation airports and 17% of flying with flight plans. Most of the flying is by piston aircraft in support of business and personal needs. In addition, these airports typically accommodate flight training, emergency services, and charter passenger service. The flying tends to be within a state or immediate region. There are no heliports, but there are four seaplane bases in this category. 2.5.2. STATE SYSTEM PLAN Each state is responsible for developing a more detailed system plan with development objectives. Minnesota Department of Transportation (MnDOT) Office of Aeronautics classifies airports as key airports, intermediate airports or landing strips. HCD is classified as an intermediate airport in the 2012 Minnesota State Aviation System Plan (SASP). Intermediate Airport — These airports have paved and lighted primary runways that are less than 5,000 feet long. Intermediate airports can accommodate all single engine aircraft, some multi - engine aircraft, and some corporate jets. There are 83 intermediate airports in Minnesota. The SASP identifies projected airport development facility needs for each airport based on its classification. The SASP has identified the following anticipated needs for HCD: an expanded apron, additional tie -downs, additional T -hangars, automobile parking, and perimeter fence construction. Facility requirements will be discussed in further detail in Chapter 4.0, Facility Requirements. AIRPORT INVENTORY Page 2-4 Hutchinson Municipal Airport (HCD) — Airport Master Plan 2.6. AIRPORT MANAGEMENT The Hutchinson Municipal Airport is owned and operated by the City of Hutchinson, the airport sponsor. The Public Works Manager is in charge of managing the airport. The City of Hutchinson provides airport maintenance and upkeep. The Hutchinson City Council, in consultation with the Airport Commission, makes decisions on the management, budgeting, operations, maintenance, and development needs at HCD. The Airport Commission consists of five members appointed by the Mayor/City Council who are residents of the City and one additional member who serves on the City Council. 2.7. AVIATION ACTIVITY Aviation activity provides a measurement of the number and type of based aircraft and operations at an airport facility. Existing airport operational data is important to provide baseline information to project future activity, which in turn identifies airport facility needs. Data for non -towered general aviation airports tends to vary. The Airport Master Plan will attempt to provide realistic airport operational figures using an airport user survey and observations from the airport manager. The data below provides a general overview of airport activity at HCD based on existing published data. 2.7.1. BASED AIRCRAFT Based aircraft are aircraft that are stored at an airport for the maj ority of the year. They are typically classified by type of aircraft, including single and multi -engine piston aircraft, jet, and ultralight aircraft. Sources of historical and current based aircraft data include the FAA Terminal Area Forecast (TAF), Airport 5010 Master Record, SASP, as well as local verified records and counts. The FAA TAF does not break down the total number of based aircraft by aircraft type. Table 2-2 shows current based aircraft estimates from existing sources. The number of based aircraft ranges from 35 to 46. Table 2-2 Based Aircraft — Existing Sources ource SLhEngine Single Multi- Engine Total FAA TAF (2011)* N/A N/A N/A N/A 39 1W FAA 5010 Report (2013) 34 1 Ir— 0 0 35 SASP (2010) 38 3 0 5 46 T Registration Report (2013) 38 1 0 5 44 Local Count (2014) 39 1 0 2 42 Source: FAA_ MnDOT Office of Aeronautics_ Citv of Hutchinson_ N/A = Not Available * FAA TAF is updated in 2013, however 2011 is the most recent non -projected data in the TAF Based on field inventory conducted by the City of Hutchinson in 2014, the confirmed number of based aircraft at HCD is 42. Four of the 42 aircraft are currently classified as part-time aircraft. These aircraft base their aircraft at HCD, however at some point during the year, mostly during winter, the aircraft is based elsewhere. Two aircraft owners are on a waiting list to base their aircraft at HCD. According to the Airport Manager, the list could have as many as four to ten additional aircraft owners waiting to base aircraft at HCD if enclosed storage spaces were available. These numbers are based on phone calls asking AIRPORT INVENTORY Page 2-5 Hutchinson Municipal Airport (HCD) — Airport Master Plan about hangar availability. The waiting list numbers will be used for determining the needs of the based aircraft users. 2.7.2. AIRCRAFT OPERATIONS An operation is classified as either a takeoff or a landing. Touch and go training operations count as two operations. Airport operations are typically split into local and itinerant operations. Local operations are defined in FAA's Forecasting Activity by Airport as "aircraft operating in the traffic pattern or aircraft known to be departing or arriving from flight in local practice areas, or aircraft executing practice instrument approaches at the airport." Itinerant operations are "aircraft operations other than local operations." Aircraft operations are also categorized by the use of the aircraft operating at the airport. Examples of this include commercial, general aviation, and military operations. Sources of historical and current airport operational data include the FAA TAF, Airport 5010 Master Record, and the SASP. Table 2-3 lists the current airport operations estimates from existing sources. Table 2-3 Annual Operations — Existing Sources Source: FAA, MnDOT Office of Aeronautics; N/A = Not Applicable * FAA TAF is updated in 2013, however 2011 is the most recent non -projected data in the TAF The FAA TAF projects annual operations will stay stagnant through 2040 and the SASP forecasts a 1.6% annual growth rate through 2030. 2.8. AIRPORT DESIGN STANDARDS FAA airport design standards are based on two key components. The first component is the critical aircraft family currently using the airport or proposed to use the airport at least 250 times per year within the next five years. The second component is based on the type of approach developed for each runway end. Both the critical aircraft and the approach type are discussed in the next two sections to determine the design standards to be followed when planning future development at HCD. 2.8.1. CRITICAL DESIGN AIRCRAFT Airport Reference Code (ARC) Development of the existing and future facilities at an airport relies upon the identification of the most demanding aircraft type currently utilizing or projected to utilize the airport. FAA defines the critical aircraft as an aircraft or a family of aircraft that are expected to conduct at least 500 annual itinerant operations at the airport (one takeoff and one landing is considered two operations). The Airport Reference Code (ARC) translates the operational and physical characteristics of the aircraft intended to operate at the airport to FAA airport design criteria used at the airport. The ARC is based on AIRPORT INVENTORY Page 2-6 Hutchinson Municipal Airport (HCD) — Airport Master Plan three components. The first ARC component, depicted by a letter, is the Aircraft Approach Category (AAC) which correlates to aircraft approach speed (operational characteristics). The breakdown of each category can be seen in Table 2-4. The second and third components, depicted by a Roman numeral, are the Airplane Design Group (ADG) which relates to aircraft wingspan and tail height (physical characteristics). The physical characteristics for each group can be seen in Table 2-5. Table 2-4 FAA Aircraft Approach Category (AAC) LCA < 91 Cessna 172, Piper Warrior B Beech King Air, Cessna Citation I & II 121 - < 141 Learjet 35, Gulfstream 550, B-737 dw 141 -< 1 -757 tW47, B-7 Source: FAA AC 150/5300-13A Airport Design Table 2-5 FAA Airplane Design Group (ADG) Group Wingspan (feet) Tail Height (feet) Example Aircraft Type I < 49 < 20 Beech Baron 58, Cessna 172 II 49 - < 79 20 - < 30 Beech King Air, Cessna Citation Series III 79 -< 118 30 - < 45 B-737, DC -9, CRJ-900 IV 118 - < 171 45 - < 60 A-300, B-757, B-767 V 171 - < 197 60 - < 66 B-747, B-777 VI 197 - < 262 66 - < 80 Lockheed C -5A, A-380 Source: FAA AC 150/5300-13A Airport Design According to FAA AC 150/5300-13A, Airport Design, the ARC does not restrict the type of aircraft that can safely use the airport; the ARC is for planning and design purposes only. The existing design standards at HCD follow ARC B -II standards. Approach Reference Code (APRC) & Departure Reference Code (DPRC) An Approach Reference Code (APRC) system is used to determine the current operational capabilities of a runway and associated parallel taxiway with regard to landing operations. An APRC identifies the operational capabilities of a runway using the ARC (AAC and ADG) with planned runway approach visibility minimums to establish design standards. Visibility minimums are expressed in Runway Visual Range (RVR) values, in feet, as defined in Table 2-6. The Departure Reference Code (DPRC) describes the current operational capabilities of a runway and associated parallel taxiway with regard to takeoff operations. It is similar to the APRC and is composed of the ARC, but does not include visibility minimums. In addition, a runway may have more than one DPRC designation. AIRPORT INVENTORY Page 2-7 Hutchinson Municipal Airport (HCD) — Airport Master Plan Table 2-6 Runway Visual Range (RVR) values RVR Approach VIS Visual — no instrument approach Not applicable 5000 Non -Precision Approach or Approach with Vertical Guidance No lower than 1 mile 4000 Approach with Vertical Guidance Lower than 1 mile but not lower than 3/4 mile 2400 Precision Approach (Category I) Lower than 3/4 mile but not lower than '/z mile 1600 Precision Approach (Category II) Lower than '/z mile but not lower than 1/4 mile st 1 Precision Approach (Category III) Lower than 1/4 mile Source: FAA AC 150/5300-13A Airport Design The existing APRC for the Runway 15 end is B -II -4000, and B -II -5000 for the Runway 33 end. The DPRC for both runway ends is B -II. The design requirement categories for each runway end may change over time as design aircraft and approach types change at the airport. Runway Design Code (RDC) The Runway Design Code (RDC) signifies the design standards to which the runway is to be built. The RDC is composed of the same three components as the APRC. However, the RDC is based on planned development for each runway and does not have any operational application for the current runway configuration. The RDC will be discussed in greater detail at the end of Chapter 3.0, Aviation Forecasts, to determine the runway design standards to be used for the critical aircraft proposed to use the airport over the next 20 years. 2.8.2. APPROACH TYPES Instrument approach procedures provide arriving pilots with guidance to the airport runway during periods of low visibility. FAA publishes instrument approach procedures defining the horizontal and vertical flight path to land at an airport. Flight visibility and cloud ceiling height minimums are established for each instrument approach procedure based on available navigational aids, airspace obstructions, aircraft equipment, and pilot certification. Visual approaches to a runway have no instrument approach procedure nor do they require additional aircraft or ground equipment. There are three types of instrument approaches: Non -Precision Approach — A standard instrument approach procedure with horizontal guidance but no vertical descent guidance. Types of non -precision approaches include localizer, RNAV/GPS (area navigation/global positioning system), RNAV/RNP (area navigation/required navigation), NDB (non -directional beacon), and VOR/TVOR (very high frequency omni- directional range/terminal very high frequency omni -directional range). These type of approaches require additional equipment in the aircraft, but no additional ground-based equipment is needed. • Approach with Vertical Guidance — An instrument approach procedure providing electronic course and vertical descent guidance. Additional aircraft equipment is typically required. These approaches can utilize ground-based navigational aids such as a glide slope or can be accomplished with only a satellite based navigational aid such as a Localizer Performance with Vertical Guidance (LPV). • Precision Approach — An instrument approach procedure with both vertical descent guidance and horizontal guidance to the runway. These type of approaches utilize ground based equipment such as an Instrument Landing System (ILS). AIRPORT INVENTORY Page 2-8 Hutchinson Municipal Airport (HCD) — Airport Master Plan Currently, Runway 15/33 has an RNAV (GPS)/LPV approach procedure to both runway ends. The Runway 15 approach has a visibility of '/8 mile and the Runway 33 end has a visibility of one mile. hl addition there is a VOR approach to the airport with 1 mile visibility minimums. The nearest precision approach is available at the Wilmar Municipal Airport (BDH) located 35 miles northwest of HCD. The approach minimums are 200 foot cloud ceiling and 3/4 mile visibility. This approach is a good alternative if weather conditions are below instrument approach minimums at HCD. According to weather data, this occurs 4.52% of the time. 2.9. CLIMATE Climate considerations for airport planning include wind, temperature, precipitation, cloud cover, and visibility. Minnesota experiences a humid continental climate characterized by large seasonal temperature differences. This climate experiences frigid winters and warm summers. Precipitation is generally distributed year-round. Wind data is important as it helps define runway orientation at an airport. Aircraft are designed to take off and land into the wind. Crosswinds and tailwinds can create a hazardous situation for pilots, particularly those flying smaller aircraft. The National Climatic Data Center in Ashville, North Carolina collects wind data through an Automated Weather Observation System (AWOS) at the airport. FAA recommends ten years of wind data be collected at the airport site or the closest airport site where data is available. HCD has an AWOS on site that collects wind data, see the photo on the right side of the page. The analysis below includes hourly wind direction and speed observations for the period from January 1, 2003 through December 31, 2012. The existing wind coverage for the primary runway at HCD is summarized in Table 2-7. FAA recommends a primary runway orientation provide 95%wind coverage. When this is not achieved, a crosswind runway may be needed. The allowable crosswind component per RDC is 10.5 knots for RDC A -I; 13 knots for RDC A -II and 13- 11; 16 knots for RDC A -III, B -III, C-1 through C -III, and D -I through D -III; and 20 knots for RDC A -IV and B -IV, C -IV through C -VI, D -IV through D -VI and E -I through E -VI. The allowable crosswind component at HCD is 13 knots for RDC B-11. Table 2-7 All -Weather Wind Coverage Source: National Climatic Data Center for Hutchinson, MN (2003-2012) The 95% wind coverage is achieved with B -II and A -II aircraft, but not for A-I/B-I or smaller aircraft that may use HCD. Since 95% wind coverage is not achieved for the 10.5 knot crosswind component, a crosswind runway may be needed at HCD. This will be further evaluated in Chapter 4.0, Facility Requirements. Temperature is important in determining required runway length. Warm temperatures cause the air to become less dense, thus requiring aircraft to use more runway length for takeoff. Precipitation also causes AIRPORT INVENTORY Page 2-9 Hutchinson Municipal Airport (HCD) — Airport Master Plan contamination of the runway leading to longer runway lengths being required. Cloud cover and visibility influence the need for navigational aids and approach procedures to runways. The mean maximum temperature in the hottest month (July) from 1896 to 2012 is 83 degrees Fahrenheit. Average total annual precipitation is 29.3 inches, with a maximum of 4.7 inches in June. Average annual snowfall is 41.86 inches. 2.10. AIRSIDE FACILITIES The existing airside facilities are defined as the airport features that support aircraft operations. These include runways, taxiways, aprons, navigational aids, and visual aids. Figure 2-3, at the end of this chapter, depicts existing facilities at the airport. 2.10.1. RUNWAYS The primary runway at the airport, Runway 15/33, is 4,000 feet in length, 75 feet in width, and has a paved bituminous surface. Runway 15/33 is marked with non - precision runway markings delineating the centerline and each threshold. The runway is lit with Medium Intensity Runway Lights (MIRLs) for better visibility of the pavement edge during night operations or times of inclement weather. The runway is relatively flat with an effective gradient, (a measure of elevation change), of 0.2%. The published pavement strength is 12,500 pounds or less in a single -wheel landing gear configuration. A runway with this pavement strength is considered a utility runway. The runway is designed to B -II -4000 standards. This signifies the current operation capability of accommodating aircraft with approach speeds up to 121 knots, wingspans up to 79 feet, and runway approaches lower than one mile but not lower than 3/4 mile. A picture of Runway 15/33 can be seen on the right side of this page. Currently, the transverse grades between the runway and taxiway are too steep and have caused damage to aircraft that have veered off the runway. These issues will be addressed in Chapter 4.0, Facility Requirements. 2.10.2. AIRPORT VISUAL AIDS Airport visual aids are important features that provide airport visual references to pilots, especially during low visibility or night operations. The various visual aids available at HCD are summarized below: Rotating Beacon: A rotating beacon identifies the location of an airport facility to pilots in the air. Most civilian general aviation airports alternate white and green lights from dusk until dawn, and during instrument flight rules (IFR) conditions. The rotating beacon is located west of Runway 15/33 near the wind cone (see Figure 2-3 at the end of the chapter). A picture of the rotating beacon is located on the right side of this page. AIRPORT INVENTORY Page 2-10 Hutchinson Municipal Airport (HCD) — Airport Master Plan Runway Edge and Threshold Lighting: Runway edge and threshold lights are installed to outline the edges of runways in low -light and restricted visibility conditions. White/amber lights identify the runway edge, while red/green lights identify the runway threshold at each end. Runway lighting systems have three different intensity levels; low, medium, and high depending on the classification of the runway. HCD has medium intensity runway lighting (MIRL) installed along Runway 15/33. The lights are stake - mounted and are currently in fair condition. Taxiway Edge Lighting/Marking: Taxiway edge lights or markers outline the edges of taxiways. Taxiway lights are blue and have low and medium intensity systems available. Retro - reflective markers, using reflective blue tape mounted on a pole, may be used in lieu of taxiway lighting as a low cost alternative. HCD has taxiway edge lighting installed along each of the five connecting taxiways. Retro -reflective markers are installed along parallel Taxiway A and can be seen in the picture on the right side of this page. Runway Markings: Runway markings are installed for visual identification of a paved runway during all weather conditions. Markings vary in complexity based on the type of approach for a runway; visual, non - precision instrument, and precision instrument. Runway 15/33 has non -precision runway markings delineating the runway centerline and threshold. The runway markings are currently in good condition. Guidance Signs: Guidance signs provide location, direction, and guidance information to pilots. Mandatory signs are to be placed at intersections with runways to indicate critical holding areas. Guidance signs have been installed at HCD. The signs are in excellent condition, however the numbering convention and the setback from the runway need to be corrected. This will be done with the next runway improvement project. A picture of a guidance sign is located on the right side of this page. 4-1 k Runway End Identifier Lights (REILs): REILs are installed to provide rapid and positive identification of the approach end of a runway during night and low visibility conditions. The REILs system consists of two synchronized flashing white strobe lights, located laterally on each side of the runway facing the approach path. HCD has REILs installed at both ends of Runway 15/33. Visual Glide Slope Indicators (VGSI): VGSI provide vertical guidance to the runway to ensure the proper glide path is maintained for landing. Short Approach Visual Approach Slope Indicator (SVASI), Visual Approach Slope Indicator (VASI), and Precision Approach Path Indicator (PAPI) lights are types of visual aids installed to provide guidance information. HCD has a four -box PAPI system installed on each end of the runway (see Figure 2-3). 2.10.3. NAVIGATIONAL AIDS Instrument navigation aids are satellite or ground based equipment established to provide pilots with critical guidance information to the airport environment. With the proper equipment and procedures developed, pilots can use the instrument navigational aids for horizontal and/or vertical guidance to a waypoint or a runway. Navigational aids include: AIRPORT INVENTORY Page 2-11 Hutchinson Municipal Airport (HCD) — Airport Master Plan Very -high frequency Omni -directional Range (VOR):_ Ground-based facilities that provide distance and radial information used for non -precision en -route and terminal navigation. A VOR station is located near HCD in Darwin, Minnesota. This facility also has Distance Measuring Equipment (DME) to provide distance information to pilots. An approach procedure to HCD has been developed from this VOR/DME facility. Instrument Landing System (ILS): Ground-based facilities (Localizer Antenna, Glide Slope Antenna, Approach Lighting System) that provide distance, horizontal, and vertical guidance information to runway ends where installed. The closest runway with an ILS is located at Willmar Municipal Airport (BDH), 35 nautical miles northwest of HCD. Global Positioning System (GPS): Equipment and satellites that enable pilots to navigate to a waypoint without the need for primary ground-based equipment. GPS provides horizontal guidance, but can also provide vertical guidance for instrument approaches with published procedures. GPS with vertical guidance is called Localizer Performance with Vertical Guidance (LPV) procedures. There are straight -in GPS approach procedures to both runway ends at HCD. Non -Directional Beacon (NDB) Ground-based facilities that provide horizontal directional guidance. The closest non -directional beacon (NDB) for pilot navigation is located in Glencoe, approximately 14 miles southeast of Hutchinson. NDBs are currently being decommissioned by FAA in lieu of GPS navigation. 2.10.4. METEOROLOGICAL FACILITIES Timely weather information is important to the safety of aircraft operations. Pilots can locally obtain weather information from the following sources: Wind Cone: The wind cone is used to indicate wind direction at HCD. The wind cone is located west of Runway 15/33 towards the middle of the runway. The wind cone is visible to pilots from either runway end (see Figure 2-3). A picture of the wind cone can be seen on the right side of the page. Automated Weather Observation System (AWOS): An AWOS measures critical meteorological data on-site at airports including wind speed, wind direction, temperature, dew point, cloud coverage and ceiling, visibility, precipitation, and barometric pressure. HCD has an AWOS facility west of Runway 15/33 (see Figure 2-3). 2.10.5. TAXIWAYS AND TAXI LANES A taxiway system at an airport provides access to and from the runways, aircraft apron, and hangar facilities. Taxiways are constructed for safety purposes to expedite the flow of departing and arriving aircraft from the runway. A taxiway system consists of parallel taxiways and/or connecting taxiways. Runway 15/33 has a full parallel taxiway (Taxiway A) with five (5) connector taxiways providing access to the main runway (see Figure 2-3). The existing parallel taxiway is 40 feet wide. The separation distance between the taxiway centerline and the runway centerline is 300 feet. There are Medium Intensity Taxiway Lights (MITL) located at the intersections of the taxiways and runway, with reflectors located along the remaining portions of the taxiway. Taxilanes are used within the building area to provide access from the apron to the hangars. There are taxilanes on the north and south ends of the building area. They provide access to the T -hangars at HCD. AIRPORT INVENTORY Page 2-12 Hutchinson Municipal Airport (HCD) — Airport Master Plan 2.10.6. APRON The aircraft apron provides an area for aircraft parking, aircraft storage, aircraft movements, fueling operations, and access to the A/D building and other hangars. The existing apron is approximately 14,200 square yards and is located to the east of the primary runway (see Figure 2- 5). The apron was reconstructed in 2000. There are 15 in -pavement tie -downs available for aircraft parking. A picture of the apron can be seen on the right side of the page. 2.10.7. PAVEMENT CONDITION In order to continue to receive federal funding, all airports must implement a pavement maintenance program for any pavement constructed or repaired with federal money. MnDOT helps airports with this grant assurance by having a research company prepare pavement evaluation reports. All airports within the state are evaluated on a three year cycle. An evaluation update was completed for HCD in 2013. The evaluation report identifies the Pavement Condition Index (PCI) for each pavement section at the airport. The rating is used to identify pavement improvement needs based on FAA AC 150/5380, Guidelines and Procedures for Maintenance of Airport Pavements, and American Society for Testing and Materials (ASTM) D5340. The pavement ratings are shown in Table 2-8. Table 2-8 PCI Ratings Rating IL Excellent PCI Rating 86— 100 Repairpr Work Preventive Maintenance Very Good 71 —85 Good 56-70 Maj or Rehabilitation Fair 41-55 Poor 26-40 Reconstruction Very Poor 11-25 Failed 0— 10 Source: Minnesota Airport System Pavement Evaluation 2013 Update for Hutchinson Municipal Airport Periodic pavement rehabilitation projects have been completed at the airport in recent years. Table 2-9 summarizes the PCI rating for each major pavement section at HCD. These areas are graphically represented in Figure 2-4 at the end of this chapter. AIRPORT INVENTORY Page 2-13 Hutchinson Municipal Airport (HCD) — Airport Master Plan Table 2-9 Pavement Condition r FPavement Area Last Construction Date(s) �� A CI Runway 15/33 1994 66 Apron 2000 70/87 Parallel Taxiway and Connector Taxiways 2010 60-79 Taxilane (North Hangar Area) AL 2000 75 Taxilane (South Hangar Area) 1990-2000 26-71 Source: HCD Pavement Evaluation Report (2013), MnDOT Aeronautics The pavement at HCD ranges from poor to excellent condition. The areas in the poorest condition include the area surrounding one of the south T -hangars and the connecting taxiway closest to the apron. These areas require major rehabilitation and possibly reconstruction in the near-term. 2.11. LANDSIDE FACILITIES 2.11.1. ARRIVAL/DEPARTURE (A/D) BUILDING An A/D building is utilized at a general aviation airport to provide an area for local and transient pilots and passengers to transition to and from the aircraft operations area. The A/D building at HCD was constructed in 1999, see photo on the right side of the page. The facility is approximately 3,000 square feet in size. Facilities include restrooms, conference room, office, lounge space for local and transient pilots, and computer access for flight planning. The building is located in close proximity to the hangar and apron area (see Figure 2-5, at the end of this chapter, for a detailed layout of the building area). 2.11.2. AUTOMOBILE ACCESS & PARKING The primary airport access road is located off of State Highway 15. The access road is a bituminous surface. There is no controlled access to the airport. The airport automobile parking lot is paved and has 45 automobile parking stalls in immediate proximity to the A/D building (see Figure 2-5). The parking lot is commonly used by airport business employees, visitors, and transient passengers. Airport tenants commonly park their vehicle adjacent to their aircraft storage hangar. AIRPORT INVENTORY Page 2-14 Hutchinson Municipal Airport (HCD) — Airport Master Plan 2.11.3. AIRCRAFT STORAGE Aircraft storage hangars provide indoor storage for aircraft and aircraft tie -downs provide outdoor storage. Hangar facilities at HCD were initially developed south of the apron. Subsequent hangar buildings have been constructed north of the A/D building and apron area. There are three 8- unit T -hangars and one 11 -unit T -hangar with open sides at HCD in addition to six private hangars and one public hangar, see photo on the right side of the page. All enclosed storage spaces are full. There are some open -sided hangars that are available for rent. In addition to hangar/covered storage, there are 15 tie -downs available on the apron for outside storage (see Figure 2-5). 2.11.4. HELICOPTER PARKING Helicopter parking is located in the southwest corner of the apron (see Figure 2-5). Lifelink III used this area for parking its helicopter for 8 years. It remains an electrically powered helicopter parking area for helicopters arriving at HCD. 2.11.5. AIRPORT FUEL SYSTEM The City of Hutchinson owns and operates the airport fuel facility located on the apron next to the A/D building (see Figure 2-5, and the photo on the right side of the page). The facility includes one 10,000 gallon MOLL (100 low lead) above ground fuel tank. The fuel tank was found in good condition, refurbished, and moved to its current location in 1998. There is also a 12,000 gallon above ground Jet A fuel tank. Fuels are dispensed through fueling pumps. A credit card reader allows for 24-hour self -fueling operations. 2.11.6. FIXED BASE OPERATOR (FBO) & OTHER AIRPORT BUSINESSES A common airport tenant is an FBO. An FBO is a commercial business providing one or more aviation - related services to the general flying public. Examples of these services include aircraft maintenance, flight instruction, charter services, aircraft fueling, aircraft parking, and hangar storage. Other airport tenants may include aviation related businesses that provide more specialized aeronautical services. Hutchinson Aviation served as the FBO at the HCD until May 2014, when ASI Jet AG Division, LLC (ASI) took over. ASI provides aircraft maintenance and is a Thrush aircraft authorized service center. The FBO can be seen in the picture on the right side of the page. There are currently four businesses that have seven agricultural spray airplanes on the airfield. There has been a trend in the agricultural industry to consider the costibenefit option of using aerial spraying equipment instead of wheeled boom -type sprayers. Wheeled boom -type sprayers may cause unwanted soil compaction on farm fields. In addition, the increasing use of micro -nutrients and micro -pesticide applications reduces the overall amount of chemicals added onto the field. This reduces costs and allows AIRPORT INVENTORY Page 2-15 Hutchinson Municipal Airport (HCD) — Airport Master Plan for a safer food supply. Many of these applications are done at a specific time during plant development, making aerial application a viable alternative. These developments support continued growth in agricultural spraying operations. 2.11.7. AIRPORT MAINTENANCE The City of Hutchinson is responsible for monitoring the condition of the airport, completing snow removal and also grass cutting activities. The FBO coordinates with City staff as needed for additional snow removal or grass mowing, building repairs, periodic minor pavement repairs, and overall maintenance of the airfield. Airport maintenance equipment storage is located off-site in the City equipment buildings. The City owns dedicated airport snow removal equipment consisting of a tractor with plow and snow blower. 2.11.8. UTILITIES & DRAINAGE HCD is not connected to City sewer and water. Electrical and natural gas service is available at all buildings at the airport. Telephone and internet service is also available from local phone, cable, and satellite companies. Culverts and swales divert water from the building area, runways, and taxiways to the natural discharge points of local wetlands for groundwater infiltration. No stormwater filtration basins are on-site. 2.11.9. FENCING & SECURITY Airport fencing is installed to deter or prevent unauthorized access by persons or vehicles onto airport property, as well as define outer airport property boundaries. Fencing is also installed for wildlife protection. The existing airport property is not fenced. Access from the parking lot to the airfield is uncontrolled. 2.11.10. AIRPORT PROPERTY Airport property consists of 288.11 acres, owned in fee title by the City of Hutchinson. Since the previous Airport Layout Plan, the City completed a land swap with McLeod County which exchanged 3.73 acres of the northeast portion of Parcel 3 for 4.48 acres of property south of Airport Road. The existing parcel boundaries can be seen within the Airport Layout Plan update completed as a part of this project. The City has also acquired 59.36 acres in easement within the approaches of the primary runway to protect airport airspace and land use compatibility interests. This number differs from the previous Airport Layout Plan to take into consideration the fact that Parcel 9 (originally an easement) was later purchased in fee as part of Parcel 14. The acres for Parcel 9 were not counted in the total existing easement numbers to avoid duplication. See Figure 2-3 at the end of this chapter. 2.12. LAND USE AND DEVELOPMENT FAA and MnDOT Office of Aeronautics strongly recommend airport sponsors maintain airspace and land uses compatible with airport operations. Airport land use compatibility means planning and controlling land uses in and around airports to promote use and development that does not create restrictions to the airport, or hazards to persons or property on the ground and the flying public. Maintaining compatible land use is an FAA grant assurance and is driven by the design standards for the airport. Land uses should be controlled within the airport property, runway protection zones, approach areas, and the general vicinity of the airport. AIRPORT INVENTORY Page 2-16 Hutchinson Municipal Airport (HCD) — Airport Master Plan Minnesota State Statue Chapter 360 requires owners of public airports to enact airport land use and airspace safety zoning standards. The Minnesota Airport Land Use Compatibility Manual published in 2006 provides additional resources on this topic. 2.12.1. LAND USE PLANS The County Comprehensive Plan was last updated in 1990. The Comprehensive Plan for the County should be updated to account for recent city development trends and likely projections. The plan acknowledges much of the development that occurs within the County's jurisdiction is on the fringe of municipalities. The County's Zoning Districts are highlighted in Figure 2-6, at the end of this chapter. The County Zoning Ordinance identifies several platted subdivisions in the area surrounding HCD. The platted areas to the north of the airport are outside of Safety Zone A for the existing 4,000 -foot runway. Chapter 4.0, Facility Requirements will address the location of the platted subdivisions in relation to the future airport configuration. The City is aware of the restrictions around the airport and has worked closely with airport staff to determine potential residential growth areas near the airport. The City of Hutchinson Comprehensive Plan identifies property surrounding HCD as guided for future infrastructure improvements. Investment in local infrastructure suggests greater density land uses will be pursued. These land uses have the potential to be incompatible with airport operations. Areas immediately outside of Hutchinson City Limits are identified in the Comprehensive Plan as a `joint planning district'. This joint planning group must guide critical areas surrounding HCD for land uses compatible with airport operations. The airport must restrict land uses that would create obstructions or lead to a congregation of people in the runway approach. The City of Hutchinson and McLeod County Comprehensive Plans should be amended to acknowledge HCD is an essential public facility that serves an important public transportation role. The Comprehensive Plan should guide land uses surrounding the airport to protect the flying public and people and property on the ground. A residential neighborhood is located immediately east of the airport, outside of City limits. In addition, the areas to the northwest of the airport are currently zoned as Medium Density Residential and Single Family Residential. The growth in this area will need to be monitored and the Airport Zoning Ordinance needs to be enforced to avoid impacts to the existing and future plan for the airport (see Figure 2-6). 2.12.2. CONDITIONAL USE PERMIT The airport is classified by the City of Hutchinson as a Conditional Use within these areas. The airport lies entirely within City limits and prior to any airport construction project, a conditional use permit must be applied for with the City Planning Commission. The City Planning Commission will review the application and make a recommendation to the City Council for approval. 2.12.3. RUNWAY PROTECTION ZONE & MNDOT CLEAR ZONE FAA has established land use standards in the form of a Runway Protection Zone (RPZ). An RPZ area is designed to enhance protection of persons and property on the ground in the vicinity of the runway. An RPZ has a trapezoidal shape centered along the runway centerline and begins 200 feet beyond the end of each runway end at HCD. FAA prefers the RPZ be clear of structures, roads or other obstructions, and purchased in fee whenever practicable. RPZ dimensions are based on the runway design code and approach types established for each runway end. According to FAA, land uses prohibited in the RPZ include buildings, residences, and places of public assembly (i.e. churches, schools, hospitals, office buildings, shopping centers, and other uses with similar concentrations of persons). FAA published interim guidance about land uses within RPZs in 2012. If the AIRPORT INVENTORY Page 2-17 Hutchinson Municipal Airport (HCD) — Airport Master Plan RPZ dimensions or locations change, or if there is a local development proposal through the RPZ, FAA expects the RPZ to be clear of the following land uses: • Building and structures • Recreational land uses • Transportation facilities (including public roads/highways, vehicular parking facilities) • Fuel storage facilities • Hazardous material storage • Wastewater treatment facilities • Above ground utility infrastructure If clearing the RPZ of the above mentioned land uses is not economically feasible or no proposed alternative is reasonable to other surrounding entities such as County or State officials, coordination with FAA is required. An alternatives analysis must be performed to avoid the new land use, minimize its impact within the RPZ, or mitigate risk to people and property on the ground. There is a separate approach RPZ and departure RPZ for the Runway 15 end due to approach minimums for B -II aircraft being less than 1 mile. The starting point of each RPZ is the same, however the dimensions for the RPZs are different (see Figure 2-3). Table 2-11 lists the dimensions of the RPZs for each runway end at HCD. MnDOT Office of Aeronautics has developed Clear Zone (CZ) standards which are adopted as part of department policy. These dimensions vary from the RPZ areas defined by FAA (see Figure 2-3). MnDOT Office of Aeronautics requires the CZ to be acquired in fee to continue to receive airport development funding. Similar to the RPZ, dimensions for the Us are defined by runway classification, instrument approach type, and instrument approach minimums. Table 2-11 lists the existing MnDOT Office of Aeronautics CZ dimensions at HCD. Table 2-11 FAA RPZ & MnDOT CZ Dimensions Source: FAA AC/150 5300-13A Airport Design; MnDOT Office of Aeronautics, Planning & Zoning (2007) The City of Hutchinson owns airport property that covers the majority of the RPZs. Avigation easements are in place over other critical areas for Runway 15/33 to protect critical airspace (see Figure 2-3). A portion of the Runway 15 approach RPZ is not owned in fee by the City. RPZ's at the airport are free from any incompatible land uses. This Airport Master Plan will evaluate future runway configurations and any potential incompatibilities or necessary land acquisitions that may be necessary as a result of planned airport expansion. 2.12.4. STATE AIRPORT ZONING The State of Minnesota under Minnesota Statute Chapter 360 requires public airports to enact an overlay airport zoning ordinance to: AIRPORT INVENTORY Page 2-18 Hutchinson Municipal Airport (HCD) — Airport Master Plan Protect the airport from incompatible land uses that could interfere with the safe operation of the airport. • Protect public safety by reducing the potential for fatalities, property damage, or noise complaints within the vicinity of the airport. • Protect the public investment made by taxpayers in the airport and maintain the economic benefits it provides to the region. MnDOT airport zoning land use restrictions are defined below: Safety Zone A extends outward from the end of the primary surface on the extended runway centerline a distance equal to two-thirds of the runway length or planned runway length. This zone does not allow buildings, temporary structures, uses that create wildlife hazards, or similar land use structural hazards; and should be restricted from uses that would create, attract, or bring together an assembly of people. Typical allowed land uses in Zone A include agriculture, cemetery, and automobile parking. Safety Zone B extends farther outward from Safety Zone A, a distance equal to one-third the runway length or the planned runway length. This safety zone allows buildings on sites that encompass three or more acres; actual allowable building site area depends on the size of the parcel. Zone B should not create, attract, or bring together an assembly of people that would exceed 15 times the size of the parcel. Zone B cannot have more than one building plot area on which numerous structures can be constructed. Safety Zone C encompasses all of the land enclosed within the perimeter of the FAA horizontal surface that is not included in Safety Zone A or Safety Zone B. Zone C shall not contain land uses that create or cause interference with the operation of radio or electronic communications between the airport and aircraft, make it difficult for pilots to distinguish between airport lights and other lights, result in glare, impair visibility of the airport vicinity, or endanger aircraft operations. A multi jurisdictional Hutchinson Municipal Airport Zoning Ordinance was adopted in 1984 by the Hutchinson Municipal Airport Zoning Board consisting of representatives from the City of Hutchinson, McLeod County, and Hassan Valley and Lynn Townships, pursuant to the provisions and authority of Minnesota Statutes 360.063. The Airport Zoning Ordinance was enacted to protect for the future airport configuration to meet minimum State standards. The Joint Airport Zoning Board in 1984 planned for an 800 -foot runway extension to the north for a total runway length of 4,000 feet which has since been constructed. Therefore, the Zoning Ordinance protects for the existing runway configuration and conforms to the MnDOT model Airport Zoning Ordinance. The Airport Zoning Ordinance does not protect for the crosswind runway identified in the 2008 ALP. An update to the Airport Zoning Ordinance may be necessary to protect for the future runway configuration. The future runway configuration will be addressed in Chapter 4.0, Facility Requirements. The multi jurisdictional zoning ordinance is administered by the City of Hutchinson and McLeod County. Figure 2-6, at the end of this chapter, shows both the existing airport zoning and underlying zoning at HCD. 2.12.5. COMMERICAL THROUGH -THE -FENCE In 1994 Skydive Hutchinson began operations at HCD. There were approximately 1,500 dives in June and July of 1994. A through -the -fence agreement was reached in August 1994, and in September the taxiway to the Skydive Hutchinson property was completed. Operations and the through -the -fence agreement ended in 2005, and no skydiving operations have been seen in the last five years. The taxiway and the property still remain, however the taxiway has not been maintained. The property is currently for sale, and the taxiway connector to the property will be removed with the next runway project. AIRPORT INVENTORY Page 2-19 Hutchinson Municipal Airport (HCD) — Airport Master Plan 2.13. ENVIRONMENTAL OVERVIEW The purpose of this section is to provide a general overview of environmental features which should be considered in the alternatives analysis. The intent is not to perform detailed analysis, but rather to assemble readily available information in a systematic manner. More comprehensive environmental analysis would be performed during the National Environmental Policy Act (NEPA) process to be discussed in the Implementation section of this Master Plan. Figure 2-7 and Figure 2-8, at the end of this chapter, depict important environmental considerations in and around HCD. 2.13.1. AIR QUALITY CLASSIFICATION The Clean Air Act (CAA) established National Ambient Air Quality Standards (NAAQS) for six pollutants (particulate matter, ground -level ozone, carbon monoxide, sulfur oxides, nitrogen oxides, and lead) termed "criteria pollutants." There are no non -attainment areas in McLeod County. General conformity regulations do not apply to a Federal action in an area that is designated attainment for all six criteria pollutants. 2.13.2. AQUATIC CONCERNS Airport Drainage General drainage patterns for the airport are depicted on Figure 2-7. Drainage from the runway, taxiway, infield, and hangar areas is generally routed west to a north -south ditch along the westerly border of the airport. This ditch drains south to McCuen Creek approximately 1,000 feet south of Runway 33. McCuen Creek drainage runs east approximately 3.5 miles discharging to South Fork Crow River. Most of the airport stormwater conveyance is overland flow, with culverts and conveyance piping under taxiway and runway pavements where needed. Drainage from the east side of the hangar areas generally runs over land east to the State Highway 15 ditch. Rivers The closest river to the airport is the South Fork Crow River, approximately two miles to the east. As described above, most airport drainage goes to McCuen Creek, which flows east ultimately to the South Fork Crow River. The South Fork Crow River in this reach has been categorized as Impaired by the Minnesota Pollution Control Agency (MPCA) for mercury and turbidity. This status elevates treatment requirements for drainage originating within a mile of the river. Since the airport is more than a mile from South Fork Crow River, these requirements do not apply. McCuen Creek is not designated as Impaired by the MPCA. Wetlands The Clean Water Act affords protection for wetlands by the U.S. Army Corps of Engineers (USACE) under Section 404 and by the McLeod County Soil and Water Conservation District as the local administrator of the Minnesota Wetland Conservation Act (WCA). The Minnesota Pollution Control Agency provides water quality review and certification related to USACE permitting under Section 401 of the Clean Water Act. Projects that result in wetland impacts are required to demonstrate wetland impact avoidance and minimization in a permit application. The WCA and federal Clean Water Act have an established sequencing process for avoidance and minimization of impacts. Wetland impacts that cannot be feasibly avoided or minimized must be replaced by compensatory mitigation. The National Wetland Inventory (NWI) wetlands on and in the vicinity of the airport property are depicted on Figure 2-7. It can be seen that three wetland areas are identified on or directly adjacent to the airport: • West of the middle -southern portion of Runway 15/33 AIRPORT INVENTORY Page 2-20 Hutchinson Municipal Airport (HCD) — Airport Master Plan • At and east of Runway 15 • Directly east-northeast of the southerly hangar area The nature of this mapping relative to existing airport conditions identifies the NWI information is dated. A runway extension project in the early 1990's resulted in approximately eight acres of encroachment into the north wetland. Consistent with applicable regulatory requirements, this impact was mitigated by enhancing the wetland area west of Runway 15/33. The NWI identifies a wetland near the building area as can be seen on Figure 2-7. A wetland evaluation was conducted prior to building area development completed in 1999 and found no evidence of wetland resources in the area. Potential mitigation for future airport projects will need to consider the proximity to the airport as it relates to wildlife attractants. Floodplains Floodplains are defined in Executive Order 11988, Floodplain Management, as: "...the lowland and relatively flat areas adjoining inland and coastal waters including flood prone areas of offshore islands; including, at a minimum, that area subject to a one percent or greater chance of flooding in any given year." This definition refers to any area that would be inundated with floodwaters from a 100 -year flood. To meet Executive Order 11988, federally approved actions must avoid the floodplain, if a practicable alternative exists. If no practicable alternative exists, actions in a floodplain must be designed to minimize adverse impact to the floodplain's natural and beneficial values. The design must also minimize the potential risks for flood -related property loss and impacts on human safety, health, and welfare. HCD is not in or in proximity to Federal Emergency Management Agency (FEMA) floodplain areas. 2.13.3. TERRESTRIAL CONCERNS Soils Soils on and adjacent to the airport are in the `B" or `B/D" categories in the US Department of Agriculture's hydrologic classification system. "A" soils have the highest infiltration rates, and "D" soils have the lowest. `B/D" soils have the lowest infiltration rates unless they are drained through tiling or other measures. It can be assumed that any poor soils under and directly adjacent to runways and taxiways were corrected during construction activities. Prime and Unique Farmlands The Farmland Protection Act (FPPA) of 1984 (7 USC 4201-4209) as amended, creates the statutory framework for considering important farmlands in Federal actions including federally -funded airport improvements. Using the Farmland Conversion Impact Rating Form (AD -1006), coordination with the local office of the Natural Resource Conservation Service (NRCS) is required to determine if farmland impacts are significant. It can be seen on Figure 2-8 there are significant areas of Prime Farmland and Farmland of Statewide Importance on and in the vicinity of the airport. Given the airport is within city limits and relatively close to urban development, it is not anticipated the AD -1006 rating of airport projects will affect implementation of projects. However, this is a factor to consider when planning future projects. Contaminated Areas Federal, State, and local laws regulate hazardous materials use, storage, transport, or disposal. These laws may extend liability to past and future landowners of properties containing these materials. In addition, disrupting sites containing hazardous materials or contaminants may cause significant impacts to soil, surface water, groundwater, air quality, and the organisms using these resources. AIRPORT INVENTORY Page 2-21 Hutchinson Municipal Airport (HCD) — Airport Master Plan A search of the Minnesota Pollution Control Agency database did not identify any contaminated sites on or in proximity to the airport. Information is provided that underground fuel tanks have been removed from the site and one 10,000 gallon aboveground storage tank remains. Based on the inventory at the airport, there are two above ground storage tanks at the airport. One is used for 100LL fuel and one is used for Jet A fuel. The MPCA report identifies there have been no compliance or enforcement actions associated with fuel tanks at the airport. Habitat-Endangered/Threatened Species Based on US Fish and Wildlife Service (USFWS) information, there is only one federally listed Threatened, Endangered, Proposed, or Candidate species in McLeod County. That is the Poweshiek Skipperling (Oarisma poweshiek), which is a Candidate Species. Candidate species are plants and animals for which the USFWS has sufficient information on their biological status and threats to propose them as endangered or threatened under the Endangered Species Act. The Poweshiek Skipperling is a small moth - like butterfly. Its habitat is native prairie. Future airport projects would not impact areas of native prairie, and therefore would not be anticipated to impact this species. 2.13.4. CULTURAL RESOURCES Residential, Parks, and other Potentially Noise Sensitive Areas There is a rural residential structure approximately 580 feet southeast of the edge of the Runway 33 parallel taxiway (see Figure 2-8 at the end of this chapter). This structure is just outside of the Runway 33 RPZ. There is also a group of approximately 20 rural residential homes along State Highway 15 ranging from approximately 700 to 800 feet east of airport operating surfaces. There are six parks within approximately one mile of the airport (all distances are from the edge of Runway 15): • Elks Park, approximately 1.1 mile east-northeast • Linden Park, approximately 1.1 mile north-northeast • Junior Community Women Park, approximately 1.1 mile north-northwest • VFW Park, approximately 1.1 mile northeast • Lion's Park West, approximately 1.2 mile north-northeast • Legion Park, approximately 1.3 mile northeast There are four schools within approximately one mile of the airport (all distances are from the edge of Runway 15): • Ridgewater Community College, 0.9 mile northeast • Hutchinson Middle School, 1.0 mile north-northwest • Hutchinson West Elementary School, 1.1 mile northwest • Hutchinson Senior High School, 1.3 mile north-northwest There are six churches within approximately one mile of the airport (all distances are from the edge of Runway 15): • Christ the King Lutheran, 0.9 north • Oak Heights Covenant Church, 1.0 mile north-northwest • River of Hope Lutheran Church & Vineyard United Methodist, 1.0 mile north • Word of Life, 1.1 mile northwest • Bethlehem United Methodist, 1.3 mile north-northeast • Church of God, 1.3 mile northeast A snowmobile trail is located near the airport that traverses through airport property and Zone A of the Airport Zoning Ordinance (see Figure 2-8). The snowmobile trail is part of a 158 mile Crow River AIRPORT INVENTORY Page 2-22 Hutchinson Municipal Airport (HCD) — Airport Master Plan Snowmobile Trail sponsored by the Department of Natural Resources (DNR) Grant in Aid (GIA) program. The DNR GIA program guidance documents requires snowmobile clubs or sponsors to receive permission for snowmobile trails to be located on public or private property. MnDOT Office of Aeronautics has published an "Airport Land Use Compatibility Manual"; the manual suggests the use `may or may not be compatible' with airport operations depending upon if there is a feasible alternative, if the use would lead to a congregation of people in the approach, and if the trail would be considered a structure or require appurtenances such as lighting. Federal Grant Assurances state FAA approval is required to use airport property for non -aeronautical land uses. The City of Hutchinson is working with the snowmobile trail operators to determine the best snowmobile trail route. Historic and Archaeological The State Historic Preservation Office (SHPO) database of known historic and archeological sites was queried in November 2013 for any known cultural resources within one mile of the airport. The SHPO database contains no known cultural resources within this search area. This review is only preliminary. As part of future NEPA review for specific projects advanced on the basis of this Airport Master Plan, more detailed historic and archeological review including site review and field sampling may be required. However, there are no known historic or archeological resources that would factor into the review of project alternatives in this Airport Master Plan. Wildlife Areas The closest Wildlife Management Area (WMA) to the airport is the Hutchinson WMA. It is approximately 2.5 miles northwest of Runway 15. It is directly west of Campbell Lake, and approximately one third of a mile north of County Road 7 just outside the city limits. WMAs are part of Minnesota's outdoor recreation system and are established to protect those lands and waters that have a high potential for wildlife production, public hunting, trapping, fishing, and other compatible recreational uses. They are owned by the State and managed by the Minnesota Department of Natural Resources (DNR). The Hutchinson WMA is approximately 49 acres in size. It contains grassland and wetland habitat at the north end of Campbell Marsh. It is closed to the hunting and trapping of all species. General Land Use Concerns - Roadways The most significant land use constraints regarding the potential lengthening of Runway 15/33 are roadways at both ends of the runway. At the north end, Airport Road (County Highway 115) was realigned at the time of the runway extension project in the early 1990s to allow FAA RPZ and MnDOT Office of Aeronautics CZ requirements existing at that time to be met. Any lengthening of the runway at the north end would require an RPZ study and, likely, further roadway realignment. At the south end, State Highway 15 is already approximately 80 feet within the RPZ and 150 feet within the CZ. As with the north end, any lengthening of Runway 33 would require an RPZ study and, ultimately may require a roadway realignment. 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Aviation forecasts are based on numerous factors including socioeconomic data, local, regional, and national aviation trends, and Federal Aviation Administration (FAA) aviation forecasting methodology aviation activity forecasts includes the following resources: . Guidance used to help develop • Forecasting Aviation Activity by Airport (July 2001), GRA, Inc., prepared for FAA. • Model for Estimating General Aviation Operations at Non -Towered Airports Using Towered and Non -Towered Airport Data (July 2001), GRA, Inc., prepared for FAA. Forecasts for general aviation airports commonly include based aircraft, annual operations, and critical aircraft projections over a 20 -year planning period. The time period for the forecasts at HCD are from the base year, 2013, through 2033. Based aircraft counts are split by the following aircraft types: single- engine piston, multi -engine piston, turboprop, turbojet, helicopter, and ultralight/experimental aircraft. Annual operations are classified as local or itinerant. Forecasting Aviation Activity by Airport defines local operations as "aircraft operating in the traffic pattern or aircraft known to be departing or arriving from flight in local practice areas, or aircraft executing practice instrument approaches at the airport." Itinerant operations are defined as operations "other than local operations." Critical aircraft projections are used to determine the airport design standards. Forecasts developed are unconstrained; they identify the actual aviation demand for the facility regardless of limiting factors such as hangar availability or runway length, etc. 3.2. USER SURVEY SUMMARY To assist in determining the number of local aviation operations at HCD, and to help determine local aviation needs and trends, an airport user survey was conducted. A questionnaire was sent to users or potential recreational and business users of the airport facility. A copy of the airport user survey is located in Appendix A. The service area for HCD covers the area half way between the airport and the surrounding airports with similar facilities. Since one advantage to flying is reduced travel time, it is assumed pilots will use the airport closest to their residence that has the facilities to meet their needs. The service area for HCD includes the western half of McLeod County and small portions of the eastern parts of Kandiyohi and Sibley Counties, as well as a small part in the south of Meeker County. User Surveys were sent to registered pilots within the service area in addition to registered pilots within the 30 minute drive time of the airport (see Figure 3-1 at the end of this chapter). The survey at HCD was completed in November 2013. Of the nearly 300 questionnaires sent out, there were a total of 43 questionnaires returned (14%), 41 of which indicated an existing or future use of the airport. A summary of the operations reported in the survey are shown in Table 3-1. AVIATION FORECASTS Page 3-1 — Hutchinson Municipal Airport (HCD) — Airport Master Plan Table 3-1 User Survey (2013) Annual Operations Year Aircraft Annual Operations 2007 53 21847 2012 2 2017 53 1,743 Source: HCD Airport User Survey (2013) Notes: Some survey respondents own more than one aircraft Overall, airport users indicated a negative growth in annual aircraft operations at HCD. The sample size of the user survey was determined to be too low to make definitive conclusions on growth trends at HCD. Of the 43 surveys that were returned, 53 aircraft were reported, of which 15 are based at HCD. This represents more than a one-third of the 42 based aircraft at HCD. Another 16 aircraft were reported as being based at airports within 30 nautical miles of HCD. In total 31 of the 53 aircraft reported are based in and around HCD. Most of the reported aircraft were small aircraft and owned by the respondents. Four aircraft were corporate aircraft, with 12 of the 43 returned user surveys declaring use of their aircraft for business travel. Flight training was reported by 15 surveys as a major use of HCD. Ten users expressed interest in upgrading their aircraft fleet within five years, six of which were for performance improvements such as range, speed, and payload of aircraft. The survey asked respondents two questions regarding their priorities and needs when using HCD. Table 3-2 and Table 3-3 indicate the user responses. Table 3-2 Survey Question 10: Please Indicate the Types of Facilities Important to Your Use of HCD Questions I High Moderate Priority Priority Priority Runway longer than 41000 feet 5 17 21 Aircraft storage - T -hanger rental unit 6 15 22 Aircraft storage - Conventional hangar 6 14 23 development site Aircraft storage - Transient/ovemight 9 15 19 Ground transportation (shuttle, taxi 15 19 9 service, rental cars, courtesy car) Fueling truck 4 9 30 Business center/meeting facilities 0 7 36 Source: HCD Airport User Survey (2013) AVIATION FORECASTS Page 3-2 Hutchinson Municipal Airport (HCD) — Airport Master Plan Table 3-3 Survey Question 11: What Services Do You Strongly Desire to Operate at HCD? Services Desired Reponses Self-service fueling* 39 Full-service fueling 4 Aircraft charter 0 Transient Aircraft Storage* 9 Aircraft repair/maintenance* 27 Rental car 12 Crew rest area* 16 Conference room facilities 5 Flight training/instruction* 21 Pilot shop 8 Catering 0 Source: HCD Airport User Survey (2013) *Services are available at HCD Additional comments included: need a crosswind runway (4 comments), fuel prices are too high compared to surrounding airports (4 comments), drainage ditches are a safety problem (3 comments), better snow removal (2 comments), longer runway (2 comments), need more T -hangar space, would like to see an opportunity for private hangar development, multiple dedicated corporate jet parking spaces. A summary from the websites of each of the businesses are listed below: • Vessco, Inc. o Vessco, Inc. is a supplier of water and wastewater technologies operating out of the main office in Chanhassen, MN. They "represent the best equipment" available for water treatment, and guide municipalities through the entire process from initial consultation to field service and parts delivery. Vessco, Inc. operates a Beechcraft Baron 58 about 20 times a year into HCD. They are looking to upgrade to a Beechcraft King Air that will maintain their current operations into HCD. • Life Flight o An Air Medical service provider for Minnesota, Life Flight can transport those in need of immediate medical service anywhere in the world. Life Flight is capable of operating to Hutchinson in their Lear Jet aircraft. • ASI Jet, AG Division, LLC o Starting as the new FBO in May 2014, ASI Jet is an authorized Thrush Aircraft service center. They currently operate three Thrush Aircraft for use in aerial application. Many Thrush and other agricultural aircraft visit ASI Jet for aircraft service as ASI Jet is one of three certified Thrush aircraft service locations in North America. The growth of aerial application in the Hutchinson area prompted their locating at HCD, and the amount of agricultural aircraft operations are expected to increase due to the lower cost of using agricultural aircraft compared to ground based application. AVIATION FORECASTS Page 3-3 Hutchinson Municipal Airport (HCD) — Airport Master Plan • Form -A -Feed o Form -A -Feed is a manufacturer of brand name and private label livestock feed. In business for over 40 years out of Stewart, MN, it has created or acquired companies to meet market needs. Form -A -Feed has numerous manufacturing and storage facilities across Minnesota, Iowa, and Nebraska. They frequently fly in and out of HCD. • United Farmers Cooperative (UFC) o Starting in 1915 as the Creamery Cooperative Association of Lafayette, MN with two employees and sales of $35,000, the company has evolved over the last 85 years to have a presence in 11 communities, employ more than 200 Minnesotans, and have an annual sales volume of over $230 million. • Bobcat o Bobcat is a manufacturer and provider of compact vehicles for construction, agriculture, and mining, in addition to other markets. Many companies in the region are involved with supplying parts to Bobcat. o Another Bobcat full-service facility, and an authorized Bobcat dealer is Farm -Rite Equipment in nearby Dassell, MN. Beginning as a farm implement dealer in the 1970s, it is now exclusively a Bobcat Equipment dealer. They recently moved to a larger facility in Dassell in 2007. 3.3. AVIATION TRENDS 3.3.1. NATIONAL, REGIONAL & STATE TRENDS During the time period between 2001 and 2005, general aviation aircraft registered with FAA declined nearly 3.1 %. From 2005 through 2011, the total number of general aviation aircraft remained relatively flat. The economic decline since 2008 has resulted in a reduction in the number of general aviation aircraft with FAA estimating the overall general aviation fleet being reduced by 2.7% from 2008 to 2011. Piston -powered fixed -wing aircraft, which make up the majority of general aviation aircraft, are projected to decrease in numbers through 2032 at a -0.1 % average annual growth rate. The number of hours flown is projected to decrease by the same rate. Shipments of new general aviation aircraft, according to the 2012 General Aviation Manufacturers Association (GAMA) year-end shipment report, have increased 0.6% from 2011 to 2012. This represents a slight upturn in manufacturing after years of decline since 2008. Total shipments in 2012 are down 50%, however, from 2007. Manufacturing of turboprop aircraft are up 10.6% in the same time period. The outlook in the general aviation industry is favorable, especially in the areas of turbine aircraft, rotorcraft, and experimental aircraft. Overall activity levels are expected to grow. According to the FAA Aerospace Forecast (2012-2032): "The forecast calls for robust growth in the long term outlook, driven by higher corporate profits and the growth of worldwide Gross Domestic Product [GDP]. Additionally, continued concerns about safety, security, and fight delays keep business aviation attractive relative to commercial air travel. As the industry experts report a significant portion of piston aircraft hours are also used for business purposes, we predict business usage of general aviation aircraft will expand at a faster pace than that for personal and recreational use. " AVIATION FORECASTS Page 3-4 Hutchinson Municipal Airport (HCD) — Airport Master Plan Turbine powered general aviation aircraft (turboprop and turbojet) trends from 2000-2011 indicated a steady 4.7% annual growth in the number of aircraft, while usage only increased by 1.7% annually, signifying these aircraft are being flown less. In the future, FAA projects the number of turbine general aviation aircraft will increase 2.9% annually from 2011 to 2032, and the usage of each aircraft will increase 4.0% annually. Experimental aircraft provide pilots with the ability to construct an aircraft at a low cost. An increase in experimental aircraft is projected into the future with a 1.2% annual growth rate through 2032. Overall, according to the FAA 2012 — 2032 aviation forecasts, the active general aviation fleet is projected to increase at an average of 0.6% per year for the forecast period with activity increasing by 1.7% per year. National and Minnesota aviation trends can be measured by activity levels published in the FAA Terminal Area Forecast (TAF). Statewide trends provide a closer look into how the national aviation trends translate on a regional level. Based aircraft from the 2013 FAA TAF are listed in Table 3-4. Table 3-4 2013 FAA TAF — National, Regional, & State Based Aircraft khp Year United States Great Lakes Region State of Minnesota 1990 162,219 26,576 3,317 1995 157,805 26,668 3,601 2000 179,929 30,507 4,520 2005 197,407 32,951 4,875 2010 165,807 27,586 4,105 2015 166,491 27,685 4,365 2020 173,937 28,717 4,519 2025 181917 29772 4681 2030 189,917 30,816 4,862 2035 198,440 31,889 5,050 Historical Trend 0.11% 0.19% 1.07% uture Trend JL 0.88% 0.71% IL 0.73% Source: FAA Terminal Area Forecast (2013) Notes: Trend indicates annual growth rate. Great Lakes Region includes North Dakota, South Dakota, Minnesota, Wisconsin, Illinois, Indiana, Michigan, and Ohio. Overall aviation trends show a steady increase in based aircraft for the United States, the Great Lakes region, and in the State of Minnesota. Minnesota has historically had a higher rate of based aircraft growth than both the Great Lakes Region and the United States. Annual operations from the 2013 FAA TAF are listed in Table 3-5. AVIATION FORECASTS Page 3-5 Hutchinson Municipal Airport (HCD) — Airport Master Plan Table 3-5 2013 FAA TAF — National, Regional & State Annual Operations Year United States Great Lakes Region State of Minnesota 1990 105,390,026 17,393,585 2,195,004 1995 109,078,669 18,414,499 2,335,247 2000 121,942,002 20,347,943 2,624,609 2005 115,458,386 19,068,855 III'. 2010 101,410,177 16,335,713 2,133,332 2015 101,426,575 15,977,505 2,062,276 2020 104,685,199 16,403,673 2,120,978 2025 108,211,355 16,869,548 2,192,422 2030 112,134,282 17,387,503 2,270,497 2035 116,506,082 17,959,731 2,355,773 Historical Trend -0.19% -0.31% -0.14% Future Trend 0.70% 0.59% 0.67% Source: FAA Terminal Area Forecast (2013) Notes: Trend indicates annual growth rate. Great Lakes Region includes North Dakota, South Dakota, Minnesota, Wisconsin, Illinois, Indiana, Michigan, and Ohio. Overall aviation trends show an average annual decrease in operations since 1990, and an increase in future, annual operations for the United States, Great Lakes Region, and the State of Minnesota. 3.4. EXISTING BASED AIRCRAFT & ANNUAL OPERATIONS The FAA TAF also publishes based aircraft and annual operations data for every federal National Plan of Integrated Airport Systems (NPIAS) airport in the United States. Data is available from 1990. In addition, the 2012 Minnesota State Aviation System Plan (SASP) provides based aircraft and operations forecasts for individual airports. These forecasts provide baseline data to aid in forecasting based aircraft and operations at a local level. Table 3-6 shows the based aircraft forecasts for HCD from the FAA TAF and the SASP. Table 3-6 Existing Based Aircraft Data Source: FAA Terminal Area Forecast (2013); 2012 Minnesota State Aviation System Plan (2010 data) for HCD AVIATION FORECASTS Page 3-6 FAA TAF 2010 Based Aircraft Based Minnesota SASP Aircraft 1 • • 1 • • 1 1 • 1 • 1 1 • • � III'. I:'. Source: FAA Terminal Area Forecast (2013); 2012 Minnesota State Aviation System Plan (2010 data) for HCD AVIATION FORECASTS Page 3-6 Hutchinson Municipal Airport (HCD) — Airport Master Plan According to the City of Hutchinson, there are currently 42 based aircraft at HCD at the end of 2013 and early 2014. There are currently two aircraft on a waiting list for hangar development, and there have been multiple phone calls about the potential for private hangar development at the airport. In addition to based aircraft, both the FAA TAF and SASP forecast annual operations at HCD for the next 20 years. Table 3-7 shows the FAA TAF operations forecast data through 2035, and Table 3-8 depicts the SASP operations data through 2030. Table 3-7 Existing FAA TAF Annual Operations Forecasts (2013) Year TAF Itinerant Operations SpOperations TAF Local Total Operations jM Based Aircraft 2011 5,645 6,750 12,395 39 318 2015 5,645 6,750 12,395 39 318 2020 5,645 6,750 12,395 39 318 2025 5,645 6,750 12,395 39 318 2030 5,645 6,750 12,395 39 318 2035 5,645 12,395 318 Source: FAA Terminal Area Forecast (2013) Notes: OPBA = Operations Per Based Aircraft The FAA TAF provides a general overview of airport activity. As with most general aviation airports, the FAA TAF does not show any growth in based aircraft or annual operations at HCD for the next 20 years. Table 3-8 State Aviation System Plan Operations Forecast (2013) Year SASP Itinerant SASP Local Total Based AL Operations Operations Operations Aircraft 1 1 • 1• 1 • 1 1 • 1:1 • 1: •1 Source: 2012 Minnesota State Aviation System Plan (20 10 data) for HCD Notes: OPBA = Operations Per Based Aircraft 3.5. BASED AIRCRAFT FORECAST Based aircraft demand is typically a product of population, income, and labor force. The baseline for the number and type of based aircraft at HCD was derived from local records. The current based aircraft fleet mix at HCD includes 42 aircraft: 37 single-engine, piston aircraft; 1 multi -engine, piston aircraft; 2 single-engine, turboprop aircraft; and 2 ultralight/experimental aircraft. The SASP provides a forecast of based aircraft for airports in Minnesota. An annual growth rate can be established based on these numbers over the 20 year period from 2010 to 2030. According to the SASP, HCD has a based aircraft annual growth rate of 1.08%. The average annual population growth rate for McLeod County from 2006-2035 is 0.72%, and for the City of Hutchinson it is 0.83%. AVIATION FORECASTS Page 3-7 Hutchinson Municipal Airport (HCD) — Airport Master Plan The service area for HCD is shown in Figure 3-1 at the end of this chapter. To determine trends in the HCD service area, nearby airports were considered and their growth rates were also evaluated. The average annual growth rate for based aircraft of the five nearby airports is 1.06%. The surrounding airports include: Glencoe Municipal Airport — Vernon F. Perschau Field (GYL), Hector Municipal Airport (1D6), Litchfield Municipal Airport (LJF), Willmar Municipal Airport — John L. Rice Field (BDH), and Winsted Municipal Airport (IOD). The individual growth rates can be seen in Table 3-9. Table 3-9 Based Aircraft Growth Rates of Nearby Airports E r Nearby Airports to 04Y SASP Base Year 2010 Based Aircraft 2012-2015 2016-2020 2021-2030 Annual Growth Rate Hutchinson (HCD)* 46 49 51 57 1.08% Glencoe (GYL) 35 38 41 45 1.26% Hector (1D6) 40 41 42 43 0.36% Litchfield (LJF) 30 31 33 36 0.92% Willmar (BDH) 44 48 51 57 1.30% Winsted (1 45 49 53 60 1.45% Average 1.06% Source: 2012 Minnesota State Aviation System Plan (20 10 data) *HCD is not included in the annual growth rate average The population of both McLeod County and the City of Hutchinson is projected to increase over the next 20 years. In addition, the SASP shows growth in based aircraft over the next 20 years. These are both indications that based aircraft will also continue to grow at HCD. The average annual growth rate of 1.06% was used to forecast the based aircraft over the 20 -year planning period at HCD. Another factor considered was aircraft waiting for hangar space. HCD currently has a T -hangar with available space, however it is not an enclosed hangar and pilots are less willing to store aircraft that may be exposed to the elements. With a T -hangar planned in the near-term at HCD and a waiting list of two aircraft, the aircraft waiting for hangar space are artificially added to the growth of based aircraft in the year 2020 to simulate the completion of an enclosed T -hangar. The growth rate from year to year still remains 1.06% throughout the planning period, while the overall average annual growth rate for based aircraft is 1.27%. The 20 -year planning period shows an increase in based aircraft from 42 aircraft in 2013, to 54 based aircraft in 2033. Table 3-10 shows the based aircraft forecasts over the next 20 years including the increase in based aircraft in 2020 due to hangar construction. Growth of individual aircraft types are shown according to growth rates seen in the General Aviation section of FAA Aerospace Forecast Fiscal Years 2013-2033. Chart 3-1 graphically depicts the Master Plan forecast based aircraft in comparison to existing forecasts. AVIATION FORECASTS Page 3-8 Hutchinson Municipal Airport (HCD) — Airport Master Plan Table 3-10 Based Aircraft Forecast Year Single Piston Multi Piston Turboprop Turbojet Helicopter Ultralight/ Experimental T 1 • : 0 0 1 1 • ®0 0 1 1 1 ®® 0 1 Source: Bolton & Menk Analysis AVIATION FORECASTS Page 3-9 Hutchinson Municipal Airport (HCD) — Airport Master Plan Chart 3-1 Based Aircraft Forecast Comparison ■ 2012 SASP ■ Airport Master Plan Forecast i FAA TAF 39 3 26 59 ow 00 M 00 M N N M O O O O N N N N 3.6. ANNUAL OPERATIONS FORECAST 3.6.1. EXISTING CRITICAL AIRCRAFT Development of the operations study relies upon the identification of the most demanding aircraft type currently or projected to utilize the airport, also known as the critical design aircraft. FAA airport design standards for airport infrastructure and safety area geometrics are developed around the critical design aircraft. According to Advisory Circular 15015300-13A the definition of critical design aircraft is An aircraft with characteristics that determine the application of airport design standards for a specific runway, taxiway, taxilane, apron, or other facility (such as Engineered Materials Arresting System [EMAS]). This aircraft can be a specific aircraft model or a composite of several aircraft using, expected, or intended to use the airport or part of the airport (also called ,.critical aircraft" or "critical design aircraft"). Critical design aircraft are further defined in AC 150/5325-413, Runway Length Requirements for Airport Design. This advisory circular also defines the substantial use threshold needed for future development. Critical Design Airplanes: The listing of airplanes (or a single airplane) that results in the longest recommended runway length. The listed airplanes will be evaluated either individually or as a single family grouping to obtain a recommended runway length. Substantial Use Threshold: Federally funded projects require critical design airplanes have at least 500 or more annual itinerant operations at the airport (landings and takeoffs are considered as separate operations) for an individual airplane or a family grouping of airplanes. Under unusual circumstances, adjustments may be made to the 500 total annual itinerant operations threshold after considering the circumstances of a particular airport. Two examples are airports with demonstrated seasonal traffic variations, or airports situated in isolated or remote areas that have special needs. AVIATION FORECASTS Page 3-10 Hutchinson Municipal Airport (HCD) — Airport Master Plan As described in Chapter 2.0, Airport Inventory, the existing Airport Reference Code (ARC) used when establishing safety dimensional criteria at HCD is B -II, small aircraft. Small aircraft are defined as aircraft weighing less than or equal to 12,500 pounds. Aircraft weighing more than 12,500 pounds are considered large aircraft. Small aircraft may include single-engine aircraft of design group A -I in addition to such aircraft as the Cessna 414A twin -engine piston aircraft (FAA design code B -I) and the Beechcraft King Air series twin -engine turboprop (FAA design code B -II). There are currently less than 500 operations per year for aircraft in the B -II, small category. The existing critical design aircraft with greater than 500 itinerant operations is an A -II, small aircraft. 3.6.2. CONFIRMED OPERATIONS The lack of an FAA Air Traffic Control Tower does not allow for exact aircraft operation counts at a general aviation airport like HCD. Therefore, FAA Instrument Flight Rules (IFR) flight data for 2011 — 2012 was obtained to get an understanding of the larger corporate users at HCD. IFR flight data is recorded when pilots file a flight plan with FAA. It does not take into account fair weather flights, touch and go operations, or flights where the flight plan is cancelled before landing at the airport. Table 3-11 shows the confirmed operations data from both the user survey, and 12 months of IFR data from November 2011 to October 2012. AVIATION FORECASTS Page 3-11 Hutchinson Municipal Airport (HCD) — Airport Master Plan Table 3-11 Aircraft Types and Operations from IFR Flight Data and User Survey Responses 6h r Aircraft ARC Piston Aircraft Ops Aircraft Beechcraft 23 Musketeer A-I/s 50 PA J-3 Cub A -Us 100 Beechcraft 35/36 Bonanza A-I/s 257 PA -20 Tri -Pacer A -Us 4 Bell 407 HELI 730 PA -28 Cherokee A -Us 262 Cessna 150/152 A-I/s 226 PA -30 Twin Comanche A -Us 6 Cessna 172 A-I/s 649 PA -31 Navajo A -Us 11 Cessna 177 A-I/s 25 PA -32 Cherokee Six A -Us 1 Cessna 180 A-I/s 20 PA -38 Tomahawk A -Us 20 Cessna 182 A-I/s 23 Van's Aircraft RV -7 EXP A -Us Cessna 206 A-I/s 5 Van's Aircraft RV -9 EXP A -Us 60 Cessna 210 A -Us 7 Wheeler Express A -Us Cirrus SR20/22 A-I/s 40 Zenair Zodiac A -Us 36 Diamond Twin Star A-I/s 3 Beechcraft 55/58 Baron B-I/s 50 Glasair III A -Us 180 Cessna 414A B -Us 4 Mooney M20 Bravo A-I/s 12 Cessna 421 B-I/s 30 PA Aerostar A-I/s Turbofan/Jet 1 Cessna 441 Turboprop B-II/s 2 Aircraft ARC Ops Aircraft Cessna 04 B -Us 8 PA -46 Meridian A -Us 2 Dassault Falcon 10 B -UL 3 Pilatus PC -12 A -IUs 14 Dassault Falcon 20 B-IUL 4 Beechcraft C90 King Air B-II/s 5 Embraer Phenom 100 A-I/s 2 Beechcraft 200 Super King Air B-II/L 8 Embraer Phenom 300 B-IUL 2 Beechcraft 300 Super King Air B-II/L 4 Eclipse 500 A -Us 2 Total Ops (All Aircraft): 2,872 *Includes data from IFR Flight Data; Source: 2013 User Survey, FAA IFR Flight Data Nov. 2011 — Oct. 2012 Notes: HELI = Helicopter; A = small aircraft, /L = large aircraft greater than 12,500 pounds 3.6.3. ANNUAL OPERATIONS FORECAST Annual operations are the count of both takeoffs and landings at an airport. Baseline (year 2013) airport operations were estimated using FAA approved Operations Per Based Aircraft (OPBA) figures. The OPBA figure is an average that includes both based aircraft and transient aircraft traffic. FAA Order 5090.3C Field Formulation of the National Plan oflntegrated Airport Systems recommends 250 operations per based aircraft for rural general aviation airports and 350 operations per based aircraft for busier general aviation airports with more itinerant traffic. The current FAA TAF shows 12,395 operations for HCD. Dividing the number of annual operations by the 2013 FAA TAF based aircraft number, 39, yields 318 OPBA. The SASP shows 12,149 operations and 46 based aircraft for an OPBA of 264 in 2011. AVIATION FORECASTS Page 3-12 Hutchinson Municipal Airport (HCD) — Airport Master Plan Although OPBA figures from the FAA TAF and SASP are reasonable, to maintain consistent methodologies between the based aircraft forecast and the OPBA, the average OPBA of the surrounding airports was used. As seen in Table 3-12, the average OPBA at these airports is 290 according to the SASP. An OPBA of 290 produces a baseline of 12,180 for airport operations at HCD, and was used to forecast the operations to 2033. Table 3-12 Operations Per Based Aircraft at Nearby Airports i - earby Airports to 04Y I a Hutchinson (HCD)* Operations Base Year ii 2010 12,149 P:- OPBA Base Year ii 264 Glencoe (GYL) 10,615 303 Hector (1D6) 7,600 190 Litchfield (LJF) 9,000 300 Willmar (BDH) 17,850 406 Winsted (IOD) 611,001 244 Average: 290 Source: 2012 Minnesota State Aviation System Plan (20 10 data) *HCD is not included in the OPBA average The based aircraft discussion in Section 3.4 noted two aircraft would immediately fill available hangar space once a new T -hangar is built in 2020. It is assumed local operations would increase due to the addition of two aircraft in one year in addition to natural growth. Using an OPBA of 290 and based aircraft growing from 42 to 54 over the 20 -year planning period, operations will grow from a baseline of 12,180 total operations, to 15,660 operations in 2033. The annual operations forecast for HCD over the 20 -year planning period is shown in Table 3-13. Chart 3-2 graphically depicts the Airport Master Plan annual operations forecast in comparison to existing forecasts. AVIATION FORECASTS Page 3-13 Hutchinson Municipal Airport (HCD) - Airport Master Plan Table 3-13 Annual Operations Forecast by Aircraft Type r 2013 4,827 Itinerant Small Aircraft 42 276 21 365 Large Aircraft 9 63 5,583 Local Small Aircraft 600 25 4 365 Total 12,180 2014 4,812 43 277 22 375 9 65 5,563 610 25 4 375 12,180 2015 4,931 43 279 22 385 10 67 5,700 620 25 4 385 12,470 2016 4,916 44 280 23 395 10 68 5,679 630 25 4 395 12,470 2017 5,033 45 282 23 406 10 70 5,814 641 26 4 406 12,760 2018 5,017 46 283 24 417 10 72 5,792 651 26 4 417 12,760 2019 5,134 46 284 25 428 11 74 5,927 662 26 4 428 13,050 2020 5,384 47 286 25 440 11 76 6,217 673 26 4 440 13,630 2021 5,500 48 287 26 452 11 79 6,351 684 26 4 452 13,920 2022 5,483 49 289 27 464 12 81 6,327 695 26 4 464 13,920 2023 5,598 49 290 28 476 12 83 6,459 707 26 5 476 14,210 2024 5,579 50 292 28 489 12 85 6,435 718 26 5 489 14,210 2025 5,694 51 293 29 503 13 88 6,566 730 27 5 503 14,500 2026 5,674 52 294 30 516 13 90 6,540 742 27 5 516 14,500 2027 5,788 53 296 31 530 13 93 6,671 754 27 5 530 14,790 2028 5,767 54 297 32 544 14 95 6,644 767 27 5 544 14,790 2029 5,880 55 299 33 559 14 98 6,773 780 27 5 559 15,080 2030 5,858 55 300 34 574 14 101 6,744 792 27 5 574 15,080 2031 5,969 56 302 35 590 15 104 6,872 806 27 5 590 15,370 2032 6,080 57 303 35 606 15 106 6,999 819 27 5 606 15,660 2033 6,057 58 5 36 622 16 6,969 832 JW�28 622 15,660 Source: Bolton & Menk estimates Notes: All local operations at HCD are conducted by small aircraft, therefore large aircraft forecasts for local operations are 0 and not shown. Small indicates aircraft with a maximum takeoff weight 12,500 pounds or less. AVIATION FORECASTS Page 3-14 Hutchinson Municipal Airport (HCD) — Airport Master Plan Chart 3-2 Annual Operations Forecast Comparisons ■ 2012 SASP ■ Airport Master Plan Forecast I FAA TAF 00 M_ O O O N N 3.7. FUTURE CRITICAL DESIGN AIRCRAFT 00 M N M O O N N 3.7.1. RUNWAY DESIGN CODE (RDC) & AIRPORT REFERENCE CODE (ARC) Most of the existing airport operations at HCD are in small aircraft 12,500 pounds or less. This would include aircraft such as Piper PA -32 Cherokee Six (RDC A -I) and Air Tractor 602 (RDC A -II). A select few turboprop and turbofan aircraft are noted to have flown into the airport from FAA IFR flight plan data including a Beechcraft King Air 300 (RDC B -II) and the Dassault Falcon 20 (RDC B -II). The maximum takeoff weights of these aircraft are greater than 12,500 pounds. The critical design aircraft represents the aircraft design group that utilizes an airport on a regular basis of 500 or more annual operations. The existing critical design aircraft category is A -II. The forecasts estimate Aircraft Approach Category B aircraft will use the airport close to 500 operations through the end of the planning period in an unconstrained scenario. These operations are typically those that support local businesses and a growing community. The existing airport configuration on the Airport Layout Plan shows the airport is designed to B -II standards. Based on documented data, estimates, and statewide criteria, the future critical design aircraft for HCD should be a B-II/small aircraft. Based on this, the RDC for future primary runway design is B -II - 4000. The City of Hutchinson should continue to monitor airport operations and evaluate the needs of current and future airport users. AVIATION FORECASTS Page 3-15 Hutchinson Municipal Airport (HCD) — Airport Master Plan 3.8. SUMMARY The following points summarize key findings with regard to forecast general aviation activities at HCD: • HCD airport operations are a mix of recreational and business flights. The user survey indicated local use of aviation for business travel. These flights provide local travel needs for existing business activities. • Based aircraft are projected to increase from 42 to 54 by the end of the planning period in 2033. The annual growth rate of based aircraft is 1.06%. This growth rate is more conservative than the existing SASP forecasts of HCD and nearby airports. • Aircraft operations are estimated at 12,180 in 2013, and are expected to increase to 15,660 at the end of 20 -year planning period. This is an average annual growth rate of 1.27%. This growth rate is slightly less than the State Aviation System Plan growth rate. • The existing critical design aircraft is A -II, small, however the airport is currently designed to B - II standards, and it should remain designed to B -II -4000 standards throughout the planning period. • Although there are operations from many businesses in the area, the majority of the existing and future aircraft using the airport are single-engine airplanes weighing less than 12,500 pounds. These type of aircraft are commonly used for agricultural spraying operations which have grown in the Hutchinson area over the last several years. AVIATION FORECASTS Page 3-16 r'rrq ofHutchinson Airport Figure 4 - Airport •• Service Area & Drive Times NowEtlL•,n n . Kirnnan F[Or ILLI il" } •a,. 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'/- Scott - M ire j _� 1 k AALvl:I E PARinncroR Renv Ile pnnP - - - _ •Ir Alain. `+� iir rF+f1 . 19 Nr Pr.9� Z,c 1 N 616fTm iRIM i�r�mk1M `_ `Pall.. _ �• e Legend Drive Time (Minutes) + Airports ��r/• - 0-10 0 Service Area yIX/� Le Sueur Rice ;� 10-20 , Nicollet „_ County Boundary Brown TPA.; _F � • u- P 1 �. 0 20-300 8 ,.1 I ��1 kv xil..nny IP Miles so,roe: ary or H,mm,so,, esRi imagery, m,Leod co..ry _ •.�I• •r��l �, .wd Hutchinson Municipal Airport (HCD) — Airport Master Plan 4. FACILITY REQUIREMENTS 4.1. INTRODUCTION The Facility Requirements Chapter evaluates the airside, landside, and support facility requirements at the airport. Airside areas for general aviation airports include the runway and taxiway environment, as well as general aviation aircraft parking, storage hangars, and fueling needs. Landside and other airport support facilities include airport support buildings, access roads, parking lots, fencing, and utilities. Although there are similar infrastructure and operational requirements every Airport Master Plan evaluates, individual airports have different areas of focus to address specific safety related concerns, future facility needs, and/or environmental and planning considerations for the surrounding environment. These specific areas for HCD, both on and off airport property, are identified on Figure 4-1. The primary planning considerations at HCD include evaluating the need for a crosswind runway, identifying obstructions to the navigable airspace, determining the compatibility of airport development with the surrounding natural resources, evaluating the compatibility of airport operations with the local community comprehensive growth plan and local zoning ordinance, and maximizing funding sources for the airport. In addition to addressing the existing conditions at the airport, this chapter evaluates the ability for the airport to accommodate the forecasted demand and meet applicable airport facility requirements for the users of the facility. These areas will be addressed in the following sections: • Airfield capacity and delay analysis • Instrument approaches • Runway facility requirements • Airport visual aids & navigational aids • Meteorological facilities • Taxiway & taxilane facility requirements • Apron size and tie -down requirements • MN State Aviation System Plan (SASP) airside recommendations • Landside facility requirements • MN SASP landside recommendations Federal Aviation Administration (FAA) Advisory Circular (AC) 150/5300-13A, Airport Design, was referenced for the design standard criteria used to evaluate the impacts of the recommended development throughout the Airport Master Plan and corresponding Airport Layout Plan (ALP). Specific facility requirements are based on aeronautical compliance, demand, or triggering events, rather than specific time periods. This allows the City to use the Airport Master Plan as a tool for decision making and funding prioritization over the next 20 years. FACILITY REQUIREMENTS Page 4-1 Hutchinson Municipal Airport (HCD) — Airport Master Plan 4.2. AIRFIELD CAPACITY & DEMAND ANALYSIS 4.2.1. AIRFIELD CAPACITY Airfield capacity is defined as the maximum aircraft operations an airfield configuration can accommodate. The FAA metric used to determine reasonable airfield capacity is Annual Service Volume (ASV). ASV is a calculated number that represents a reasonable estimate of an airport's annual operational capacity taking into account differences in runway utilization, weather conditions, and aircraft mix that would be encountered in a year's time. The ASV is determined by grouping aircraft into classes per FAA AC 150/5060-5, Airport Capacity and Delay. These classes identify aircraft based on recommended arrival and departure separation distances (see Table 4-1). Table 4-1 Annual Service Volume Classifications Maximum Takeoff Aircraft Classification Number of Engines Wake Turbulence Weight (lbs.) 12,500 or - - Classification 12,500 or - 1 300,000 �- Over 300,000 Source: FAA AC 150/5060-5 Airport Capacity and Delay The largest aircraft to utilize HCD includes ASV Class C aircraft (12,501-300,000 lbs.). Examples include the Beechcraft King Air B-300 turboprop and smaller business jets. The aviation forecasts for HCD presented in Chapter 3.0, Aviation Forecasts estimate, in the long-term, operations will be comprised of 2% ASV Class C airplanes (approximately 300 annual operations), nearly 4% ASV Class B airplanes, and the remaining 94% being ASV Class A airplanes. FAA AC 150/5060-5, Airport Capacity and Delay was used to calculate the ASV for a single -runway scenario at HCD. The results are shown in Table 4-2. Table 4-2 Annual Service Volume 1 15,660 1 230,000 1 6.8% 1 Source: Bolton & Menk Analysis, FAA AC 150/5060-5 Airport Capacity and Delay Under these conditions, the airfield configuration for one primary runway will adequately meet the capacity demand over the next 20 years. 4.2.2. AIRFIELD DEMAND The demand of an airfield is a function of the number and location of exit taxiways, the runway configuration, wind, and weather conditions. The methodology for computing the relationship between the demands placed upon an airport versus its capacity is also contained in FAA AC 150/5060-5. In order to facilitate this comparison, computations were made to determine the hourly capacity of a single runway configuration in visual flight rules (VFR) and instrument flight rules (IFR). VFR are when a pilot operates FACILITY REQUIREMENTS Page 4-2 Hutchinson Municipal Airport (HCD) — Airport Master Plan an aircraft during weather conditions that allow the pilot to see the ground and visually avoid obstructions. IFR are when a pilot operates an aircraft using instruments within the cockpit versus referencing the ground due to the surrounding cloud cover and weather conditions. Based on the forecasts presented in Chapter 3.0, Aviation Forecasts, the peak hourly operations were calculated for the existing 2013 operations and for the future 2033 operations. The national FAA guidance for general aviation airports assumes a single general aviation runway can accommodate 98 operations per hour during VFR conditions and 59 operations per hour during IFR conditions. The FAA guidance also assumes the busiest month at a general aviation airport conducts 14.8% of the annual operations. However, due to the seasonal activity of agricultural aircraft at HCD, the busiest month was assumed to be 20% of annual operations. This equates to 2,436 operations in the busiest month for 2013 and 3,132 operations in 2033. The number of peak operations for the busiest day in the busiest month is 82 (2,436/30) in 2013 and 104 (3,132/30) in 2033. The national FAA guidance also assumes at general aviation airports, the peak hour is 20% of the peak daily operations. Therefore, the peak hourly operations for 2013 are 16 (82 x 0.20) and the peak hourly operations in 2033 are 20 (104 x 0.20). Based on the airport layout and conditions at HCD, the hourly capacity is shown in Table 4-3. Table 4-3 Hourly Capacity Source: Bolton & Menk Analysis, FAA AC 150/5060-5 Airport Capacity and Delay The vast majority of operations at HCD will occur under VFR conditions. Peak hourly operations will likely never be achieved under IFR conditions. Using these assumptions, the peak operations forecasted within the planning horizon will adequately meet the demand of a single runway during VFR and IFR weather conditions. No significant long-term delays are forecasted. 4.3. INSTRUMENT APPROACHES Instrument approach procedures provide arriving aircraft with electronic guidance to the airport runway environment during periods of low visibility. HCD experiences weather conditions requiring the use of an instrument approach procedure approximately 10% of the time. Visual approaches to a runway have no instrument approach procedure. For instrument approaches, FAA defines these types of procedures: • Non -Precision Approach — A standard instrument approach procedure with horizontal guidance to the runway end and no electronic vertical descent guidance. These approaches utilize ground- based or satellite -based navigational aids such as GPS, VOR, and NDB. The definitions for GPS, VOR, and NDB are included in Section 2.10.3 of this report. • Approach with Vertical Guidance — An instrument approach procedure providing course and vertical descent guidance. These approaches utilize ground-based glideslope navigational aids or satellite based navigational aids such as a Localizer Performance with Vertical Guidance (LPV). • Precision Approach — An instrument approach procedure with course and vertical descent guidance and visibility minimums of less than 3/4 mile (4,000 foot Runway Visual Range). These approaches utilize ground-based navigational aids as part of an Instrument Landing System (ILS). The three components of an ILS are a localizer antenna for course guidance, a glideslope antenna for vertical guidance, and an Approach Lighting System. FACILITY REQUIREMENTS Page 4-3 Hutchinson Municipal Airport (HCD) — Airport Master Plan HCD currently has non -precision approaches, with vertical guidance to Runways 15 and 33. These procedures include an Area Navigation (RNAV) Global Positioning System (GPS) LPV approach to both runway ends and a ground-based VOR navigational aid approach to Runway 33. Published cloud ceiling minimums are as low as 300 feet above the airport elevation. Published visibility minimums are 7/8 mile for the approach to Runway 15, and one mile for the approach to Runway 33. These approaches are satellite -based and do not rely on ground-based facilities. Both runway ends have approaches that meet the needs of the existing and future users of the airport and are adequate for the 20 -year planning period. 4.4. RUNWAY FACILITY REQUIREMENTS Runways at airports need to meet applicable design standards for safe operations and to remain eligible for federal and state funding. These standards are established by regulatory agencies in order to provide for the safe and efficient operation of aircraft on and in the vicinity of an airport. The design standards are based on two components which include the critical design aircraft and the most demanding type of approach established for either runway end. The future critical design aircraft for Runway 15/33 was determined in the forecast chapter to be A -II, small aircraft throughout the 20 year planning period. The forecasts estimate Aircraft Approach Category B aircraft will reach close to 500 annual operations within the 20 -year planning period based on an unconstrained scenario. The runway is currently designed to B -II standards, and is recommended to remain designed to those standards to meet the needs of the future users of the airport over the next 20 years. These requirements are important when determining the design standards for the future development of not only the runways, but the entire airport. 4.4.1. PRIMARY RUNWAY 15/33 Runway Length Runway length is a critical component to any airport design, as it provides aircraft a defined area for takeoff and landing operations. Runway length requirements are determined by reviewing the needs of the critical design aircraft planned to use the airport for a total of 500 annual operations or more. Aircraft require the most runway length during their takeoff roll. Factors affecting runway length include aircraft performance, aircraft load factor, route length, airport elevation, runway gradient, runway condition, and temperature. FAA AC 150/5325-4B, Runway Length Requirements for Airport Design, provides guidance in determining runway length requirements. FAA runway length requirements split small airplanes (less than 12,500 lbs.) into three categories to determine runway length. These are defined as the following: Small Airplanes with less than 10 passenger seats: 95% of Fleet - This category applies to airports that are primarily intended to serve medium size population communities with a diversity of usage and a greater potential for increased aviation activities. Also included in this category are those airports that are primarily intended to serve low -activity locations, small population communities, and remote recreational areas. Their inclusion recognizes these airports, in many cases, develop into airports with higher levels of aviation activity. • 100% of Fleet - This type of airport is primarily intended to serve communities located on the fringe of a metropolitan area or a relatively large population remote from a metropolitan area. Small Airplanes with 10 or more passenger seats • Small airplanes with 10 or more passenger seats (excluding pilot and co-pilot) demand a longer FACILITY REQUIREMENTS Page 4-4 Hutchinson Municipal Airport (HCD) — Airport Master Plan runway to safely serve these type of aircraft, thus these airplanes have their own determined runway length requirements category. Table 4-4 lists the recommended runway lengths for HCD. Table 4-4 Recommended Runway Lengths (airplanes less than 60,000 pounds) Airport Airport elevation 1,062' mean sea level Mean daily maximum temperature of the hottest month 83.0°F Maximum difference in runway centerline elevation Aircraft Criteria MIN 8 feet Runway Length (feet) Small airplanes (with less than 10 passenger seats) 95% of these small airplanes 3,300 100% of these small airplanes 3,900 Smalairplanes with 10 or more passenger seats 4,200 Source: AC 150/5325-4B Runway Length Requirementsfor Airport Design The Piper Cherokee Six is the critical design aircraft and is classified as a small airplane with 10 or fewer passenger seats. The City of Hutchinson is a medium size community and is located approximately 50 miles west of the Twin Cities metropolitan area. As a result, the current runway length of 4,000 feet is greater than the recommended runway length of 3,300 feet for 95% of small airplanes. The current runway length of 4,000 feet is adequate for the 20 -year planning period and maximizes the existing airport site. However, it should be noted the City of Hutchinson is located at the intersection of State Highway 7, State Highway 22, and State Highway 15. As the community continues to grow, the City of Hutchinson should continue to monitor the runway length needs of the existing and potential future users of the airport. Runway Length Considerations As previously discussed, a runway length of 4,000 maximizes the physical location of the airport and is adequate for the 20 -year planning period. If either runway end were to be extended, either County Road 115 or State Highway 15 would need to be relocated due to the location of the proposed RPZ. An alternative option to increase takeoff length calculation for pilots, while avoiding road relocation, is to construct a stopway off each end of the runway. Takeoff is the most critical operation for an aircraft and requires the most runway length. A stopway increases the Accelerate Stop Distance Available (ASDA). ASDA is the amount of runway plus stopway length available for the acceleration and deceleration of an aircraft aborting a takeoff and bring the aircraft to a stop in the event of an emergency. This pavement is capable of supporting the critical design aircraft without causing structural damage, however, it is not capable of supporting regular aircraft operations and is to be used for emergency purposes only. It does not increase the length of the takeoff run. The addition of a stopway does not move the start of the Runway Protection Zone and would maximize the airport site without relocating any surrounding roadways. To maximize the use of airport property, a stopway of 959 feet was added to the Runway 15 end. This increases the ASDA to 4,959 feet when taking off from the Runway 33 end. A stopway of 620 feet was added to the Runway 33 end for an ASDA of 4,620 feet when taking off from the Runway 15 end (see FACILITY REQUIREMENTS Page 4-5 Hutchinson Municipal Airport (HCD) — Airport Master Plan Figure 4-2). The addition of a stopway shifts the Runway Object Free Area and Runway Safety Area to extend beyond the end of the stopway pavement. However, the start of the RPZ continues to be based on the existing threshold location. Currently, the aircraft utilizing the airport do not need a stopway. If the demand for aircraft requiring more than 4,000 feet of ASDA increases significantly, the airport sponsor should consider adding a stopway as an alternative to extending the runway. Runway Width FAA airport design standards require an RDC B -II runway with non -precision instrument approaches to have a width of 75 feet. A runway width of 75 feet is also a Minnesota State Aviation System Plan (SASP) objective for an Intermediate airport. HCD currently meets these design standards. The runway width is adequate for the 20 -year planning period. Runway Pavement Strength, Type, Condition Airport pavement strength is based on single wheel and dual -wheel landing gear configurations. The gear configuration determines how the weight is distributed on the pavement. Published weight bearing capacity is a result of the pavement section thickness, materials, and underlying soils. There is currently no published pavement strength for the primary runway at HCD, however it can be assumed the pavement was designed to accommodate regular use of small aircraft 12,500 pounds or less in a single wheel configuration. The maximum gross weight of the future critical design aircraft will continue to be up to but not exceed 12,500 pounds. The airfield pavement strength should be verified and then published for pilot awareness. Aircraft greater than 12,500 pounds may use HCD on a non -regular basis. Future pavement design should ensure these operations can be accommodated without jeopardizing the pavement condition. The 2013 Pavement Condition Index (PCI) report states the bituminous runway is in good condition. The maximum allowable transverse grade within the Runway Safety Area (RSA) for a RDC B -II runway is 5%. The existing RSA meets standards, however, the area beyond the RSA between the runway and the taxiway is too steep. There have been incidents that have caused damage to aircraft veering off of the runway. It is recommended the steep transverse grade be corrected with the next runway pavement rehabilitation project. Runway Wind Coverage At 91.19%, the wind coverage of the primary runway currently does not satisfy the 95% wind coverage at 10.5 knots recommended for smaller RDC A -I aircraft. This critical aircraft design group conducted approximately 10,410 operations in 2013 at HCD and is forecasted to increase to 13,026 operations in 2033 (83.2% of the total operations). One option to attain 95% wind coverage on the primary runway is to realign the runway to a 12/30 orientation, which provides the greatest amount of wind coverage for small airplanes at 94.11%. This orientation retains 97.19% wind coverage for a 13 knot crosswind component as well. A realignment of the primary runway to 12/30 requires both the runway and parallel taxiway to be rebuilt (see Figure 4-3). This relocation would require approximately 97 acres of land acquisition from six residential land owners. Changing any runway threshold location requires the future Runway Protection Zone (RPZ) location to be clear of all incompatible land uses including, but not limited to, roadways, structures, recreational land uses, fuel storage facilities, and above -ground utility infrastructure. Previous guidance allowed roads through the RPZ with ditches that were properly graded to allow access through the RPZ by rescue and firefighting equipment or by aircraft that may land short or overshoot the runway. However, in September FACILITY REQUIREMENTS Page 4-6 Hutchinson Municipal Airport (HCD) — Airport Master Plan 2012, FAA published a memorandum clarifying the FAA policy on land uses within the RPZ. These new guidelines state transportation facilities such as public roads or highways require consultation with the National Airport Planning and Environmental division within FAA and are prohibited unless it can be proven no viable alternative exists. The guidelines in the memorandum apply to the introduction of new or modified land uses within an RPZ and proposed changes to the RPZ size or location. Mitigation of existing incompatible land uses is recommended by the airport sponsor when practicable. hl order to leave State Highway 15 in the current location, the proposed Runway 12 RPZ would extend over County Road 7. This would require the relocation of approximately 3,800 linear feet of County Road 7 (see Figure 4-3). The impacts to the surrounding community members and natural environment in addition to the development costs for this alternative removed it from further consideration. Development of a crosswind runway will be addressed in Section 4.4.2 to mitigate the lack of crosswind coverage for the smaller aircraft that use HCD. 4.4.2. CROSSWIND RUNWAY ALTERNATIVES Reorienting the primary runway was dismissed from further consideration, therefore, the impacts of a crosswind runway were evaluated to gain proper wind coverage for smaller (A -I) aircraft at the airport. Crosswind Runway Length The suggested crosswind runway length according to FAA AC 150/5325-4B, Runway Length Requirements for Airport Design, is "100% of the length determined for the lower crosswind capable airplanes using the primary runway." Based on review of several aircraft manufacturing manuals and discussions with the users of the primary runway, a crosswind runway length of 2,500 feet is adequate for the 20 year planning period. The Minnesota statewide average length of turf crosswind runways is 2,464 feet. It is recommended a crosswind runway be constructed to a minimum runway length of 2,500 feet. AC 150/5300-13A, Airport Design, provides guidance on installing either a strip of concrete or frangible cones along each threshold of the turf runway in order to maintain an accurate location of the runway ends. Many times during mowing operations or when opening the runway after winter months, the threshold locations can shift. Marking the ends with either a strip of concrete or frangible cones can ensure that the airspace evaluation remains valid for each runway end. The frangible cones must stay out of the 20:1 approach slope and the concrete can only be 1.5 inches above the surrounding grade. Crosswind Runway Width FAA Airport Design standards recommend a runway width based on the Aircraft Approach Category and Airplane Design Group of the critical aircraft using or proposed to use the runway. Since the purpose of the crosswind runway is to provide adequate wind coverage for small A -I aircraft, the runway width requirement is 60 feet. A width of 60 feet is adequate for the 20 year planning period. Crosswind Runway Pavement Strength, Type, Condition The crosswind runway is to be used by smaller aircraft such as conventional gear aircraft, small agricultural sprayers, and aircraft with low approach and takeoff speeds. The weight of this group of aircraft is under 12,500 pounds. Due to the smaller aircraft use, a turf runway is preferred. Larger aircraft have adequate wind coverage on the primary runway and do not need to access the crosswind runway. It is recommended the crosswind runway be constructed as a turf runway, which will be adequate for the 20 year planning period. Crosswind Runway Alternatives FACILITY REQUIREMENTS Page 4-7 Hutchinson Municipal Airport (HCD) — Airport Master Plan HCD is constrained to the east and west by state and county roadways. County Road 7 to the west is classified as a rural collector road. In 2013, there were approximately 1,900 vehicles a day traveling on the portion of County Road 7 past the airport. State Highway 15, on the east side of the airport, is classified as a rural minor arterial road. Approximately 10,900 vehicles travelled past the airport each day on State Highway 15 in 2013. Of the vehicles that use that portion of State Highway 15, between 1,000 and 4,999 of those vehicles were semi -trucks or multi -axle trucks. Both roadways are important to the transportation system in the City of Hutchinson. As previously discussed, any new or relocated runway end would require the Runway Protection Zone to be clear of any incompatible land uses. This was taken into consideration when reviewing crosswind runway alternatives. Another consideration when evaluating alternatives is the impact MnDOT Safety Zoning will have on the surrounding residents and economic development around the airport. According to Minnesota Statute Chapter 360, the land use restrictions for Safety Zone A include no buildings, temporary structures, uses that create wildlife hazards, or uses that would create, attract, or bring together an assembly of people. Uses allowed in Safety Zone A include agriculture, cemetery, and automobile parking. For a turf runway, Safety Zone A begins at the end of the runway and extends to two-thirds the runway length. Therefore, the length of the Safety Zone depends on the length of the runway. Safety Zone B begins at the end of Safety Zone A and extends an additional one-third of the runway length. The restrictions in Safety Zone B are less than in Safety Zone A. Buildings are allowed in Safety Zone B but they must be on sites that encompass three or more acres. In addition, Safety Zone B should not create, attract, or bring together an assembly of people that would exceed 15 times the size of the parcel. The crosswind runway alternatives analyzed below consider the impacts to the surrounding residential areas, potential economic development, and natural environment. The alternative evaluation was divided into three areas of analysis including the south, central, and north portions of airport property. South Crosswind Runway Alternatives: Alternative 1 — Crosswind runway from the existing ALP (see Figure 4-4). A runway orientation of 8/26 provides 98.73% wind coverage for the 10.5 knot crosswind component when combined with the primary runway. This turf runway is 2,800 feet by 120 feet and meets the runway length recommendations for a crosswind runway. However, this alternative does not provide a clear future RPZ to the Runway 26 end. State Highway 15 would need to be relocated to provide an RPZ clear of land use incompatibilities. The previous ALP was completed in 2011 and approved in early 2012, prior to the clarification on land uses within an RPZ was published. This alternative would require 37 acres of property acquisition to the west of the airport from three residential property owners, and 6.6 acres of property acquisition to the east of the airport from one business and one residential property owner. The alternative crosses a portion of the Waters of the State (McCuen Creek). A culvert would need to be added under the runway to allow the creek to continue to flow. This would need to be evaluated through the environmental assessment process. This alternative intersects the primary runway which is preferred by FAA for safety reasons. It also prevents an aircraft from being under the approach surface of the crosswind runway while an approaching aircraft is within one mile of the crosswind runway threshold. Safety Zone A would extend east of State Highway 15 and would prevent any future residential growth south of the existing development. This alternative was removed from further consideration due to the impact to State Highway 15 and limiting the residential growth in this area. FACILITY REQUIREMENTS Page 4-8 Hutchinson Municipal Airport (HCD) — Airport Master Plan Alternative 2 — Shifted ALP alternative (see Figure 4-4). Alternative 2 has the same orientation, wind coverage, and length as Alternative 1, however, the runway was shifted west to avoid the impacts to State Highway 15. Shifting the runway prevents the crosswind runway from intersecting the primary runway, which is not the preferred type of development by FAA. This alternative crosses the same portion of McCuen Creek as Alternative 1 and would require the same analysis during the environmental assessment process. Alternative 2 prevents the need to relocate State Highway 15 however, Safety Zone A would still impact any future residential development east of the highway. Alternative 2 requires 42.8 acres of property acquisition to the west of the airport from two property owners. No additional property is needed to the east of the airport. Although this alternative impacts fewer property owners, the impacts to the residential development east of State Highway 15 removed this alternative from further consideration. Alternative 3 — Reoriented south crosswind runway alternative (see Figure 4-4). Alternative 3 was analyzed to gain additional residential development space east of State Highway 15 by shifting Safety Zone A further south. This alternative is aligned as Runway 10/28, achieves 98.26% wind coverage for the 10.5 knot crosswind component when combined with the primary runway, and is 2,500 feet long by 60 feet wide. The location of Safety Zone A for this alternative would allow approximately three additional residential properties south of the existing development. This alternative completely avoids the Waters of the State to the west of the primary runway, however, it does not avoid ditches that are currently used for drainage. This alternative does not cross the primary runway and a total of 32.3 acres of property acquisition is required. This alternative does not cross the primary runway and was removed from further consideration. Central Crosswind Runway Alternatives: Alternative 4 — North/south orientation (see Figure 4-5). Alternative 4 is aligned as Runway 3/21, achieves 95.15% wind coverage for a 10.5 knot crosswind component when combined with the primary runway, and is 2,500 feet long by 60 feet wide. This alternative is shown to the west of the primary runway. This alternative does not cross the primary runway, however it avoids the need to relocate any roadways surrounding the airport. The Runway Object Free Area and Runway Safety Area cross over McCuen Creek requiring a culvert or other system to be developed to meet the grading requirements of these surfaces. To prevent this, the runway would need to be shortened to 2,300 feet. A length of 2,300 feet does not meet the needs of the existing users of the airport. Alternative 4 limits development that could occur between Airport Road and the existing airport property line due to the location of Safety Zone A as seen on Figure 4-5. An additional 34.6 acres of land acquisition is required from two residential property owners. This alternative requires relocation of the Automated Weather Observation System (AWOS) and the wind cone. In addition, pilots using the parallel taxiway to the primary runway would need to hold short of the approach surface while aircraft were landing on the Runway 21 end. Aircraft cannot be under the approach surface when an aircraft on approach is within one mile of the runway threshold and aircraft cannot park or hold within the RPZ. Because this turf runway does not meet the recommended runway length, would impact development along the south side of Airport Road, and requires the relocation of the AWOS and wind cone, this alternative was removed from further discussion. FACILITY REQUIREMENTS Page 4-9 Hutchinson Municipal Airport (HCD) — Airport Master Plan Alternative 5 — Reoriented central crosswind runway alternative (see Figure 4-5). Alternative 5 is a realignment of Alternative 4 in order in increase the amount of wind coverage and avoid impacting McCuen Creek and the AWOS and wind cone. This alternative is oriented as Runway 5/23, achieves 96.96% wind coverage for a 10.5 knot crosswind component when combined with the primary runway, and is 1,900 feet long by 60 feet wide. This alternative does not require the relocation of any roadways. In addition, development is allowed south of Airport Road, however, it must be restricted to the requirements within Safety Zone B. This alternative does not cross the primary runway and requires 29.4 acres of property acquisition from one residential property owner. The area to be acquired goes through the middle of a farmed parcel making it more difficult to use for farming operations compared to how it exists today. The same restrictions apply to operating on the parallel taxiway and primary runway when aircraft are approaching the Runway 23 end. Because this alternative does not meet the runway length requirements, does not cross the primary runway, and divides a farming parcel in half, it was removed from further consideration. North Crosswind Runway Alternatives: • Alternative 6 — Longest north crosswind runway alternative (see Figure 4-6). Alternative 6 is oriented as Runway 8/26, achieves 98.38% wind coverage for a 10.5 knot crosswind component when combined with the primary runway, and is 2,550 feet long by 60 feet wide. This runway alternative was designed to maximize the use of the existing airport property while minimizing the impact to the surrounding community and McCuen Creek. This runway location allows the turf runway to cross the primary runway as desired by FAA. This alternative also eliminates the need to relocate any of the surrounding roadways. Safety Zone A crosses over State Highway 15 but does not include any residential homes. Safety Zone B is partially located over an open space area in the northeast corner of State Highway 15 and Airport Road. This area has the potential for commercial development and is a part of the economic growth plan for the City of Hutchinson. This alternative requires 26.7 acres of property acquisition from one residential property owner. The location of this alternative would divide the existing farmland as with Alternative 5. Due to the impact to the area planned for commercial development, and division of the farmed parcel, this alternative was removed from further consideration. Alternative 7 — Shifted north crosswind runway alternative (see Figure 4-6). Alternative 7 has the same alignment and provides the same wind coverage as Alternative 6. This alternative is 2,500 feet long and 60 feet wide. This location keeps the Runway 26 RPZ on airport property and does not require relocation of any of the surrounding roadways. This alternative keeps Safety Zone A off residential property and does not prohibit commercial development in the northeast quadrant of State Highway 15 and Airport Road. This alternative requires the least amount of property acquisition of all the crosswind runway alternatives at 23.17 acres, and although there is some segregation of farming areas, this alternative has the least amount of farming impacts compared to the other alternatives analyzed. Alternative 7 was chosen as the preferred alternative because it provides adequate wind coverage for small aircraft using the airport, meets the recommended runway length, and has the least amount of impacts to the surrounding community and natural environment. As the chosen option, Alternative 7 is depicted on the Airport Layout Plan (ALP) (see Appendix Q. FACILITY REQUIREMENTS Page 4-10 Hutchinson Municipal Airport (HCD) — Airport Master Plan 4.5. AIRPORT VISUAL AIDS & NAVIGATIONAL AIDS Airport visual aids are a necessary component to provide pilots with the proper guidance within the immediate airport environment. As discussed in the Airport Inventory chapter, there are several visual aids at the airport. This section will identify if any airport visual aids need to be added, changed, or upgraded based on the needs of the existing and future users of the airport. The existing runway edge lights on Runway 15/33 are Medium Intensity Runway Lights (MIRLs). MIRLs are recommended for runways with night procedures and/or visibility minimums one mile or greater. If the visibility minimums drop below one mile, High Intensity Runway Lights (HIRLs) are required. The existing approach to the Runway 15 end has visibility minimums less than 1 mile. HIRLs should be installed within the 20 -year planning period. The turf crosswind runway will not be lit throughout the planning period. • HCD has taxiway edge lighting installed along the connecting taxiways leading to the parallel taxiway. The parallel taxiway currently has retroreflective markers installed on the edges. It is recommended that medium intensity taxiway lighting (MITL) be installed along the entire parallel taxiway. • Runway End Identifier Lights (REILs) are installed at HCD on each runway end. These lights provide rapid and positive identification of the approach end of a runway during night and low visibility conditions. No REILs are recommended for the proposed turf crosswind runway. • It is recommended that either a strip of concrete or frangible cones be installed along each threshold of the proposed turf crosswind runway in order to maintain an accurate location of the runway ends. However, runway markings such as runway numbers or threshold location bars will not be painted on the turf runway. • Additional guidance signs for the crosswind runway will need to be installed to guide pilots on both the primary and crosswind runways. Additionally, hold position markings will need to be painted on the existing parallel taxiway for pilots to monitor traffic when crossing the turf runway along the parallel taxiway. • The proposed stopways need to be marked with yellow full and partial chevrons. These markings indicate the pavement for a stopway is not useable for normal operating procedures. There are currently 4 -light Precision Approach Path Indicators (PAPIs) for both runway ends of Runway 15/33 at HCD. These type of lights provide glide path guidance to pilots during landing operations. No other Visual Glide Slope Indicators (VGSI) are recommended for HCD throughout the planning period. No additional visual aids or navigational aids are recommended at HCD over the next 20 years. Additional approach navigational aids such as a VOR, ILS, or NDB, as discussed in the Airport Inventory chapter, require additional equipment be installed at the airport and are not recommended for HCD over the next 20 years. FACILITY REQUIREMENTS Page 4-11 Hutchinson Municipal Airport (HCD) — Airport Master Plan 4.6. METEOROLOGICAL FACILITIES HCD has a wind cone visible to pilots on both ends of Runway 15/33. It is also visible when leaving the existing building area. It is recommended the wind cone remain in its current location over the next 20 years. The existing AWOS must be kept clear of agricultural operations within 100 feet of the tower, clear of objects above the 30 -foot sensor height within 500 feet, and clear of high objects or structures within 1,000 feet of the system. The existing location of the AWOS is adequate for the 20 -year planning period. 4.7. TAXIWAY & TAXILANE FACILITY REQUIREMENTS 4.7.1. TAXIWAY REQUIREMENTS The existing taxiway system at HCD consists of five paved connecting taxiways and a full parallel taxiway (see Figure 2-3). Taxiway facilities at an airport are established to enhance the safety and efficiency of airfield operations. A full parallel taxiway prohibits the need for aircraft to back taxi on an active runway after landing or prior to takeoff. The runway to taxiway centerline separation distance and the taxiway safety area dimensions are defined by the critical aircraft and type of approaches proposed to be used at the airport over the next 20 years. The future critical design aircraft for the runway is RDC B -II and the future approaches are proposed to be non -precision with less than one mile visibility minimums. Based on this criteria, the parallel taxiway should be constructed 240 feet from the runway centerline. The taxiway object free area (TOFA) width is 131 feet centered on the taxiway centerline to ensure proper wing tip clearance. Only objects necessary for air navigation may be placed within the TOFA. The existing runway to taxiway centerline separation is 300 feet. This separation distance is adequate for approach category C aircraft. It is not anticipated that approach category C aircraft will become the critical aircraft over the next 20 years however, a change in separation distance is not necessary to meet the needs of the existing and future users of the airport. Taxiway width, fillet, and curve design are based on the Taxiway Design Code (TDG) of the critical aircraft identified for use on the parallel taxiway. The TDG is based on the width of the main gear of the aircraft and the distance between the cockpit and main gear of the critical design aircraft. The classification for taxiway development at HCD is TDG-2. The taxiway width for this group of aircraft is 35 feet. The existing taxiway width at HCD is 40 feet. This width is adequate for the 20 year planning period. According to the updated FAA AC 150/5300-13A, Airport Design, any taxiways leading from the apron area directly to the runway should be avoided to discourage pilots from accidently taxiing directly from the building area onto the runway. HCD has a taxiway leading from the apron area directly to the runway. This connecting taxiway should be relocated with the next runway project. There is also a connecting taxiway on the Runway 15 end that connects the existing parallel taxiway to a building previously used as an aviation business. The business is no longer in operation and this connecting taxiway pavement should be removed with the next runway project. FACILITY REQUIREMENTS Page 4-12 Hutchinson Municipal Airport (HCD) — Airport Master Plan A turf parallel taxiway should be constructed and maintained to at least one end of the proposed crosswind runway. It is recommended the taxiway be constructed to TDG IA standards with a width of 25 feet and a TOFA of 89 feet centered on the taxiway centerline. 4.7.2. TAXILANE REQUIREMENTS While taxiways provide access from the active runway to the building areas, taxilanes provide access to hangars and other facilities throughout the building area. Taxilanes are not as wide nor do they require the same safety area widths as taxiways due to aircraft operating at a lower speeds. There are two groupings of aircraft that are in the existing hangars or do business at HCD. The TDG for the type of aircraft using the hangar area at the airport is TDG-IA and TDG-2. Based on the fillet design tables for taxiways, the minimum recommended taxilane width for TDG-IA aircraft is 25 feet and the taxilane width for TDG-2 aircraft is 35 feet. The taxilane object free area used to maintain adequate wing tip clearance between hangars is based on the ADG of the critical aircraft and should be 79 feet for ADG I aircraft and 115 feet for ADG II aircraft. The majority of separation distances in the existing building area meet standards. Any new taxilanes constructed in the building area should meet the width and separation distance standards as mentioned above. The 20 year building area plan in the ALP depicts the different separation standards and taxilane access within the building area (see Appendix C). The ALP may show more development than necessary within the 20 year planning period, however, this provides a plan in the event hangar growth occurs more rapidly than expected. 4.8. APRON SIZE & TIE -DOWN REQUIREMENTS An aircraft apron provides an area for aircraft parking, aircraft movements, fueling operations, and access to the hangar area. The apron space requirements are developed according to local trends and FAA design standards. The existing apron is 14,200 square yards and provides 15 tie -downs. Aircraft Tie -Downs An analysis of the overall tie -down and apron size requirements was completed to determine the future needs at the airport. The peak number of operations on the busiest day of the year at HCD were used to calculate the number of tie -down spaces needed in the base year and also at the end of the 20 year planning period. This will ensure there are adequate tie -down spaces available at any time throughout the year. The demand at the airport was calculated at the beginning of this chapter. In 2013, the peak number of operations on the busiest day is 82. Itinerant aircraft represent 50% of the operations or 41 operations or 20 aircraft on the busiest day of the year. It is assumed 50% of itinerant aircraft that use the airport on the busiest day will stay and park at the airport for a total of 10 tie -downs needed in 2013. The same formula was used to determine the number of tie -downs necessary at the end of the 20 year planning period. The peak number of operations at the airport in 2033 is 104. Therefore, there are approximately 52 operations per day by 26 aircraft on the busiest day of the year. If 50% of the itinerant aircraft that use the airport on the busiest day stay and park at the airport, 13 tie -downs will be needed in 2033. FACILITY REQUIREMENTS Page 4-13 Hutchinson Municipal Airport (HCD) — Airport Master Plan There are currently 15 tie -down spaces available for ADG-I aircraft at HCD and one concrete tie -down for aircraft weighing more than 12,500 pounds. No new tie -downs are needed at HCD, however one or two of the existing tie -downs should be reconfigured to support transient large aircraft weighing more than 12,500 pounds. The building area plan on the ALP depicts the future tie -down locations. Apron Size General aviation apron space requirements necessitate an assessment of the number of aircraft tie -downs, airplane types, wingtip clearances, and aircraft maneuverability. Existing apron facilities at the airport consist of a main 14,200 square yard area for parking, aircraft tie - downs, fueling, and general aircraft circulation. FAA size factors for apron space assume 960 square yards of apron space to accommodate both the aircraft and a taxilane for ADG-I airplane and 1,385 square yards to accommodate both the aircraft and a taxilane for an ADG-II airplane. To accommodate ADG-II aircraft, an apron of 14,159 square yards is recommended for the existing conditions increasing to 18,257 square yards in 2033. The existing apron should be expanded within the 20 year planning period to accommodate future demands including parking for ADG-II aircraft. Actual apron size will be based on meeting local constraints and maneuverability requirements. 4.9. MN SASP AIRSIDE RECOMMENDATIONS The Minnesota State Aviation System Plan (SASP) gives a top down approach to looking at the needs of the aviation system in Minnesota. Although the Airport Master Plan process is a more in depth look at a specific airport, the SASP recommends basic needs for the airport based on how the airport serves the aviation system as a whole within the state. HCD is classified as an Intermediate Airport in the SASP. Intermediate Airports such as HCD have a paved and lighted primary runway less than 5,000 feet in length. These airports are capable of accommodating all single-engine aircraft and some multi -engine aircraft and business jets depending on runway length. These airport types serve a variety of roles including emergency medical flights, recreational flying, flight training, and business travel flights in support of local businesses. The only airside need recommended for HCD within the SASP is to expand the apron area. As previously discussed, this recommendation will be depicted on the ALP (see Appendix Q. 4.10. LANDSIDE FACILITY REQUIREMENTS Building area facilities at a general aviation airport support airfield operations providing aircraft storage, fueling operations, aviation services, Arrival/Departure (A/D) building space, and automobile parking. Overall facility requirements should be designed to accommodate ARC B -II aircraft to meet existing and future critical aircraft requirements. Areas designed to exclusively serve smaller aircraft will also be depicted on the ALP (see Appendix Q. FACILITY REQUIREMENTS Page 4-14 Hutchinson Municipal Airport (HCD) — Airport Master Plan 4.10.1. ARRIVAL/DEPARTURE (A/D) BUILDING General aviation A/D buildings provide an area for local and transient pilots and passengers to transition to and from the aircraft operations area. The existing A/D building is 3,000 square feet in size and was constructed in 1999. The facilities within the A/D building include restrooms, conference room, office, and computer access for flight planning. The facilities located within the building are adequate for the type of users at HCD. Public space requirements are designed around the number of passengers (including the pilot) during the peak hours of operations at the airport. A general average of one pilot and one passenger per general aviation flight can be assumed. A general aviation A/D building requires approximately 50 square feet per passenger for circulation, waiting area, management/operations space, public conveniences, concessions area, and storage. The recommended size of the A/D building is based on the peak hourly operations of 16 in 2013 and 20 in 2033. Assuming two persons per flight, the existing activity at HCD requires a 1,600 square foot building increasing to 2,000 square feet within the 20 year planning period. The existing A/D building of 3,000 square feet is adequate for the 20 year planning period. 4.10.2. AIRPORT ACCESS & AUTOMOBILE PARKING Access The entrance to HCD is located on the east side of the airport accessible via State Highway 15. The airport entrance road provides access to the building area and automobile parking. The access road is paved and adequate to serve the existing and projected needs of the airport. Parking An airport needs to provide adequate automobile parking to accommodate pilots, employees, visitors, and passengers. The existing automobile parking lot is paved and has 45 automobile parking stalls in immediate proximity to the A/D building and Fixed Based Operator (FBO). The SASP recommendations for public automobile parking spaces are estimated at one per based aircraft plus 25%. There are currently 42 based aircraft at HCD. Adding 25% to that number gives a total of 53 automobile parking spaces needed. The based aircraft forecasts show 54 based aircraft in 2033 which would require approximately 68 automobile parking spaces at the airport within the 20 year planning period. Additional parking is provided throughout the building area plan to provide adequate automobile parking as the based aircraft and business use at the airport continues to grow. On-site aviation businesses also require additional vehicular parking needs for employees and their visitors. Generally, an automobile parking area should provide five parking spaces for each service offered with additional spaces for employee parking. The existing parking lot adequately satisfies demand for existing aviation businesses at HCD. The City of Hutchinson should continue to monitor parking availability for future businesses locating at the airport. 4.10.3. AIRCRAFT STORAGE Aircraft are typically stored in conventional box hangars, or T -hangar structures on the airport. Currently, HCD has three public 8 -unit T -hangar buildings (24 units), one 11 -unit T -hangar with open sides, one public conventional hangar, and six private conventional hangars. FACILITY REQUIREMENTS Page 4-15 Hutchinson Municipal Airport (HCD) — Airport Master Plan Planning considerations for hangar facilities include the appropriate number and type of hangars to accommodate the projected based aircraft, hangar owner/tenant needs, and geographic/environmental constraints. Aircraft storage needs are driven by the based aircraft forecast and the type of aircraft storage demand. Currently, most of the based aircraft at HCD utilize T -hangar units for storage. Demand for T -hangar space is assumed to remain strong as it is economical for the user. Currently, there are two people on a waiting list for T -hangar space. However, the existing T -hangars do not have wide enough doors to accommodate some users who want to base at HCD. Building area alternatives were developed not only to accommodate the existing needs of the airport but to also understand the potential of the building area and determining the appropriate location for various hangar types and other building area needs. Two building alternatives were developed for HCD. The building areas were planned to maximize the available space, regardless of demand, to ensure the most infrastructure can be planned. The building alternatives correspond with the north and south crosswind alternatives. The central alternatives did not impact the building area development. The Building Area for South Crosswind Runway Development is divided into areas based on hangar types (see Figure 4-7). The north end has five T -hangars proposed near the existing 8 -unit T -hangar. Private hangars for ADG-I aircraft are proposed to the east. To the east of the A/D building is the ADG-II hangar area intended for corporate aircraft. Development on the south end includes another ADG-I area. The SRE building is proposed along the entrance road. Parking is dispersed throughout the building area to separate vehicle and aircraft traffic. The Building Area for North Crosswind Runway Development is shown on Figure 4-8, at the end of this chapter. To the east of the A/D building is the ADG-II hangar area. These hangars are intended for corporate aircraft. To the north of the ADG-II hangar area is the ADG-I hangar area. These hangars are intended for smaller aircraft. Two T -hangars are proposed near the existing 8 -unit T -hangar north of the existing apron, and another ADG-I area is proposed on the south end of the airport. Five 10 -unit T - hangars are proposed on the south end as well. An SRE building is proposed along the entrance road, and vehicle parking is dispersed throughout the building area to separate vehicle and aircraft traffic. As hangar growth continues at the airport, the City will continue to monitor the viewshed from the residential properties adjacent to the airport. It will be important to plan for the proper screening between the airport development and residential properties. This could be in the form of bushes or small evergreen growth to uniform exterior hangar colors. Due to the selection of the preferred crosswind runway alternative, the Building Area for North Crosswind Runway Development was chosen as the preferred alternative and meets the 20 year building area needs at the airport. The North Alternatives Building Area will be depicted on the ALP (see Appendix C). The development of the Building Area for North Crosswind Runway includes growth for additional recreational aircraft, corporate aircraft, and agricultural aircraft. However, due to the location of the crosswind runway, the City determined that it would be appropriate to plan for an area near the crosswind runway for agricultural building area development. Agricultural aircraft make multiple landings and takeoffs in one day during operation. The aircraft are taxied back to the building area often to refill with the supplies being used in the fields. An area near the crosswind runway and separate from the existing building area would allow safer separation between the different types of operations at the airport. This area is also depicted on the ALP (see Appendix C). FACILITY REQUIREMENTS Page 4-16 Hutchinson Municipal Airport (HCD) — Airport Master Plan 4.10.4. AIRPORT FUELING SYSTEM Fuel storage requirements are based on the average forecasted number of annual operations and fuel sales data for the airport. Based on national estimates, an estimated fuel consumption rate of three gallons per piston aircraft operation for 100LL fuel and a consumption rate of five gallons per turbine aircraft operation for Jet A fuel is common at general aviation airports similar in size to HCD. The existing peak month operations, discussed in Section 4.2.2, for piston aircraft is 1,462 operations (2,436 operations in the busiest month x 60%). At three gallons per operation, the peak month storage for 100LL fuel is 4,386 gallons. The ultimate peak month piston operations will be 1,880 operations (3,132 x 60%) requiring a peak month storage for 100LL fuel of 5,640 gallons. Turbine operations comprise 30% of the total operations at HCD. Due to the high volume of turbine operations by agricultural aircraft during the growing season, the peak month operations for turbine aircraft is expected to be 40% of the total turbine operations in a year. The existing peak month operations for turbine aircraft will be 974 operations (2,436 x 40%). At five gallons per operation, this will require 4,870 gallons of Jet A fuel storage. The ultimate peak month turbine operations will be 1,252 operations (3,132 x 40%) requiring a peak month storage for Jet - A fuel of 6,260. The existing fuel facility at HCD is located along the main apron and consists of an above -ground 10,000 gallon 100LL tank and an above -ground 12,000 gallon Jet A tank. The fuel storage requirements are sufficient to accommodate existing and future demand at the airport. 4.10.5. AIRPORT MAINTENANCE The City of Hutchinson does not store airport maintenance equipment at the airport. An airport maintenance and snow removal equipment storage building on airport property is recommended. This structure would be located near the entrance road to allow for each vehicle access during snow events. A snow removal equipment storage building of 60 feet by 60 feet should be adequate to store airport snow removal equipment and attachments. The proposed location for the SRE building is shown in Figure 4-8 and will be depicted on the ALP (see Appendix C). 4.10.6. AIRPORT PROPERTY Airport property consists of 291.84 acres, owned in fee by the City of Hutchinson. In addition, the City has acquired 59.36 acres in easement within the Runway 15 and 33 approach to the primary runway. The future property acquisition is a total of 13 1.5 8 acres at the airport including 129.02 acres for construction of the crosswind runway and agricultural area development. The additional 2.56 acres is to own the remaining portions of the approach RPZ to Runway 15. The existing and future property is depicted on the ALP (see Appendix C). FACILITY REQUIREMENTS Page 4-17 Hutchinson Municipal Airport (HCD) — Airport Master Plan 4.10.7. FENCING & SECURITY HCD does not have any wildlife or security fencing on airport property. A perimeter fence is recommended at airports for security and to prevent wildlife from accessing the runway, but not yet a requirement for general aviation airports such as HCD. A perimeter fence is recommended for the 20 -year planning period. Any perimeter fence should be at least eight feet high. FAA is also beginning to require general aviation airports to complete a Wildlife Hazard Assessment study to determine the risk wildlife pose to aircraft at an individual airport. If a perimeter fence is recommended from the plan, those improvements will be prioritized for FAA funding. 4.10.8. STATE AIRPORT ZONING The existing Airport Zoning Ordinance adopted for the airport in 1984 protects the airspace and land use for the existing 4,000 foot runway. The ordinance does not protect for the proposed crosswind alignment. It is recommended the ordinance be updated to protect the future configuration of the airport based on the results of the Airport Master Plan study. The updated zoning requirements for the future runway configurations can be seen on Figure 4-9 and will be depicted on the ALP (see Appendix C). 4.11. MN SASP LANDSIDE RECOMMENDATIONS At HCD, landside recommendations in the SASP include adding an additional 20 parking spaces for automobiles in the short-term, as well as constructing a partially enclosed perimeter fence at the airport. 4.12. SUMMARY The following points summarize the key facility requirements at HCD: • Critical design aircraft is expected to remain ARC B-II/small within the 20 year planning period. Most of the aircraft types using HCD will be ARC A -I small aircraft. • The RSA is to be regraded with the next runway improvement project to prevent damage to aircraft that may veer off the runway. • A new crosswind runway is proposed to be built to satisfy the 95% wind coverage requirement. This crosswind runway would raise the wind coverage at the airport from 91 % to 98%. • The proposed crosswind runway is aligned as Runway 8/26 and achieves 98.66% combined wind coverage. It is 2,500 feet in length, and 60 feet wide. Runway 8/26 is proposed north of the existing building area and requires 24.6 acres of property acquisition. • Building area improvements include additional T -hangar and conventional hangar development in addition to an expanded apron area, additional tie -downs, and building area fencing. • An SRE building is proposed to store maintenance and snow removal equipment. It will be located along the entrance road. FACILITY REQUIREMENTS Page 4-18 m"i -10., ' ;E ■ ■ ■ ■ ■ ■ 7uuu u��,kti aToF.In 7 EDMONTON AVE SW EDMONTON AVE SE ■... C_ ■ AIRPORT PROPERTY _ Runway Object Free Area (ROFA) ® Aviation Easements TORA: Takeoff Run Available « TODA: Takeoff Distance Available FAA Runway Protection Zone (RPZ) LDA: Landing Distance Available --, ASDA: Accelerate Stop Distance Avai t I Runway Safety Area (RSA) 0 500 ou rce esRi imaaaN. am or HurrninsonmcLaod counm F cn.� v1 Road R�I'$o�aii'dR) F • _ rte., � "o, Al i i i ♦ ♦ 14 Io s� .. ■ = PARCELS ��♦ RUNWAY PROTECTION ZONE (RPZ) iuuL AIRPORT PROPERTY ---•- BUILDING RESTRICTION LINE 20' (BRL) Mn/Dot Safety Zones--- i RUNWAY SAFETYAREA (RSA) _ ... ZONE A ! OBJECT FREE AREA (ROFA) O ZONE B - FUTURE PAVEMENTo 600 S,,,,, ESRi imagery, ary or HumYfi,s,, McLeod C..my ::= Feel cry of - � 7 1 w aters of The State Zone 0 o RPZ o Y Py Z i ■ i i r �...a■ y 'a a; BRL 20'- K F P r N BRL 2� f ZoneN o i o � ROFA:. Zone A 8RL 20 RSA RPZ Zone A rMA RSA RPZ ¢,m R RL 20' RSA OFA ROFA zone v, v R ZoneA BRL 5 — BRL 20' ■AIRPORT PROPERTY Alternative 1: 2,800' X 120'; 98.70 % Wind Coverage _ - Alternative 2: 2,500' X 60'; 98.70 WWind Coverage Jja Alternative 3: 2,500' X 60',98.26% Wind Coverage PARCELS �� ♦ 0 500 so«: esRi imae�a� or H� bso, m«.od co.. .Feet Cn,�q Al���T�'-' 1 s 0 t� V Jqc i e j P 'Q120 ♦` V. AIRPORT PROPERTY PARCELS - Alternative 4: 2,500' X 60'; 95.15% Wind Coverage Alternative 5: 1,900' X 60'; 96.98% Wind Coverage 0 500 Source: ESRI Imac— ON of Hutchinson. McLeod County Feet Cn,�q � I w Zone B Zone B A RSA N N RPZ D m m W D Zone A J BRL BRL 20' BRL 20' ROFA — TMA-- Z:� i BRL 20' .�aI � _ I Zone A � N N TTIT N o RPZ vI W D W�Zone A i i� ■ i i ,WF F7,7,,], AIRPORTPROPERTY PARCELS Alternative 6: 2,550'x60'; 98.66% Wind Coverage Alternative 7: 2,500'x60'; 98.66% Wind Coverage 0 500 i imaasN. am or H,tmi,so,. MCLsod C...m Feet Cn,�v1 ! 80'x80! y ------------- 6,0'X60' 1 I I l I I I I 1 I 80'X80'1 I I I I I 1 I - 1__� 1__ I__� 1__-I 1r --- — , iI i I i I IL — I — — — — --- 50'x5b'i �__.—.—. I I I I I 1 1 1 1 1 1 1 1 1 1 5 0' X 5,, 0' I I I I I I I I I I I I I 1 I 180'X100(1 180'x80' I I I I I I I 50'401 1 1 1` 1 U r 1 10 -Unit T -Hangar 1 ------ 10 -Unit T -Hangar 8 -Unit T -Hangar -i \46� D 10 -Unit T -Hangar i 8 -Unit T -Hangar ii T'•. t� 50'x5,0{--------i--i L , l , l , l , l , l , •�., ►4w 1 SIREI _LL LL jG-1r 1 1 --B uilding 50'x50'i 11 1_7x 10080'X860�n60--- 6 .. AIRPORT PROPERTY = Alternative 1: 2,800' X 120'; 98.70% Wind Coverage PARCELS -•—•—•• BUILDING RESTRICTION LINE 20' (BRL) FUTURE BUILDING *� RUNWAY PROTECTION ZONE (RPZ) - FUTURE PAVEMENT-- RUNWAY SAFETYAREA(RSA) t PAVEMENT REMOVAL;_ OBSTACLE FREE AREA (OFA) 0 200 oCs: esRi i,,q,rV aw or H,mhi,so,, McLeod C..a INESSEEZZ= Feet A�_ Cn,�q Su'x5u' — — —�� 80'x801 TDG-1 I 1 1 80 'x801 Development-� 60'x6b' 1 IL- I I I s0'x5b'i i ------------------ _ -_ — TDG-2 ...... -- '� — Development 'so'xso' .8 100 ; 1 80'x8¢ 0------ r--- r --- I 1 1---, i--- i i--- 80'x80; 1 1 1 1 I. --I I 1 i I F-1 0'x70' 60'X60'1 I I �pJ I ice' I I I I � o TDG-1 Development ntional Hanga h R c R jEIJ—nl - angar _ r :4, �._.Ir 60 = PARCELS Alternative 7: 2,500'x60'; 98.66% Wind Coven IE1R MIN!AIRPORT PROPERTY -•—•—•• BUILDING RESTRICTION LINE 20' (BRL) FUTURE BUILDING q RUNWAY PROTECTION ZONE (RPZ) - FUTURE PAVEMENT = RUNWAY SAFETY AREA (RSA) PAVEMENT REMOVAL OBSTACLE FREE AREA (OFA) 0 200 ,,ass ESRi im g.s , Cay,f H,mhi,so,, McLeod C..my Feet Hutchinson Municipal Airport Figure 4-9 Land Use Zoning - r �E Fil U Future MnDOT11 Safety Zoning F' I � • ,R Zone i� c UTC.' H�IN- Fil U Hutchinson Municipal Airport (HCD) — Airport Master Plan S. FACILITY IMPLEMENTATION PLAN The implementation plan is necessary to provide guidance to the airport sponsor on how to implement the conclusions of the preferred airfield development alternative. A realistic, sequenced plan is developed to ensure airport development is completed to meet aviation demand, rules, regulations, and grant assurances. The implementation plan consists of a sequenced listing of projects over the 20 year planning period of this document. Development projects are grouped into short-term (present — 5 years), mid-term (6 — 10 years), and long- term stages (11 — 20 years). The development depicted in the preferred alternative and future Airport Layout Plan (ALP) update corresponds to the recommended development for each of the stages. Planning level development cost estimates in 2014 dollars are included for each item in the facility implementation plan. The projects are based on the recommended facility requirements and alternatives presented and analyzed in this report. Projects include safety, capacity, and compatibility enhancements based on the preferred runway and building area development concepts. The phasing of the projects assists the airport sponsor in budgetary planning for projects necessary to meet aviation demand. The implementation plan is completed as a planning -level project staging tool. Actual completion of the projects depends on project justification (i.e. critical aircraft, aircraft operations) and funding (i.e. availability of Federal and State grants and local resources). The comprehensive implementation of all airport projects is linked to the Airport Capital Improvement Program (CIP), updated each year by the airport sponsor and submitted to MnDOT Office of Aeronautics and FAA. The 2014 CIP for HCD is included in Appendix B. 5.1. FUNDING INFORMATION The City of Hutchinson uses funding from the FAA, State of Minnesota, and local sources to maintain the airport and complete airport improvements. As a NPIAS airport, Hutchinson is eligible to receive Airport Improvement Program (AIP) funds for planning and development projects. This funding source covers the vast majority of the cost of major capital improvements. AIP funds currently cover 90 percent of eligible planning, development, and equipment costs. Under the current authorization bill, general aviation airports are entitled to $150,000 per year, and may accrue up to $600,000 to use for eligible airport planning and development projects. Additional funds, designated as discretionary, are allocated to airports based on the FAA's national priority system. Accepting AIP funds also requires the airport sponsor (City of Hutchinson) to follow grant assurances which ensure the airport sponsor maintains the federal development investment in the airport. Grant assurances require airports to be maintained as a public -use airport, abide by federal regulations, and operate in a safe manner. A copy of all 39 grant assurances can be found in Appendix D. The City of Hutchinson also receives state airport funding from the Minnesota Department of Transportation Office of Aeronautics (MnDOT). State aviation grant funds are gathered from aviation fuel taxes and aircraft registration fees. Grant programs include the Airport Construction Grant Program to provide funding for airport safety, planning and development projects; the Airport Maintenance and Operations Program providing assistance for day-to-day airport operating and maintenance expenses; and the Hangar Loan Revolving Account Program that provides interest free loans for the construction of hangar infrastructure. State funding participation ranges from 50 to 80 percent, depending on the type of project. However, due to funding changes at the state level, beginning in calendar year 2014 through 2017 there is additional MnDOT funding participation available. The additional funding could increase FACILITY IMPLEMENTATION PLAN Page 5-1 Hutchinson Municipal Airport (HCD) — Airport Master Plan participation rates to 90 percent for state projects and an additional five percent for federally eligible projects. The additional funding will be evaluated on a yearly basis by MnDOT so it is not certain it will be there each year. After 2017 the funding rates would go back to what they were prior to 2014. Additional funding participation by the State would make the local funding share of a project less than it currently is today. Locally, the City of Hutchinson collects revenues from fuel sales, hangar rental, and land leases. Other funding sources may include city general funding, private funding, or general obligation bonds. Bonds may be used to cover the local share of major airport improvement projects, such as runway rehabilitation. 5.2. PROJECT SCHEDULE Below is a list of the proposed projects over the next 20 years at the airport. The following sections will provide details for each project such as a project description, timing of each project, interrelated projects, special considerations, and project costs. The projects for calendar years 2015 through 2017 will show additional state funding. The City should continue to plan conservatively in the event that the additional state funding does not come through. The projects listed can be seen on the updated ALP included in this report. There are also three figures located at the end of this chapter that summarize the development projects planned for each stage of development including a figure for short-term projects, mid-term projects, and long-term projects. Short-term (present — 5 years) (Figure 5-1) Pavement reclamation/construction Safety Area grading improvements Hangar site preparation for public T -hangar Construct 8 -unit T -hangar Update zoning ordinance for turf crosswind Runway 8/26 Construct Snow Removal Equipment (SRE) building Environmental Assessment for turf crosswind Runway 8/26 Mid-term (6 — 10 years) (Figure 5-2) Land acquisition for turf crosswind Runway 8/26 Construct turf crosswind Runway 8/26 Long-term (11 — 20 years) (Figure 5-3) Environmental Assessment to construct stopways Runway 15 stopway construction Runway 33 stopway construction High Intensity Runway Lighting system upgrade Taxilane construction Apron expansion Hangar site preparation for public T -hangar Construct 8 -unit T -hangar Perimeter fencing with controlled access gates Additional hangar area development as needed FACILITY IMPLEMENTATION PLAN Page 5-2 Hutchinson Municipal Airport (HCD) — Airport Master Plan 5.2.1. KEY PROJECTS— SHORT-TERM (2015 - 2019) Name: Pavement Reclamation/ConstructionProject Project Scope: Reclaim and reconstruct primary runway, taxiways, and apron Regrade the taxiway safety area Pavement maintenance is critical to maintaining the useful life of airport Project Purpose: pavement. The 2011 PCI for the south apron area is "Good" with a drop in PCI Interrelated Projects: of 1 to 3 points per year. This project will significantly improve the PCI rating of Special Considerations: these pavements Interrelated Projects: Runway Safety Area grading improvements Special Considerations: A Categorical Exclusion will be required before the project begins $2,337,000 Potential State funding support: Estimated Cost: Federal funding88.4% $2,064,000 $2,337,000 funding (90%) = $2,103,300 Estimated Cost: State Funding6.4% $150,000 Federal ( ) _ State funding g (5%) $116,850 Local funding (5.2%) _ $123 Local funding (5%) _ $116,850 Project Name: Safety Area grading improvements Project Scope: Project Scope: Regrade the taxiway safety area This project will include grading and site preparation for construction of an 8- Project Purpose: The runway safety area exceeds the allowable grade off the edges of the taxiway Interrelated Projects: and must be regraded Special Considerations: Interrelated Projects: Pavement reclamation/construction $300,000 Special Considerations: A Categorical Exclusion will be required before the project begins Local funding (20%) _ $60,000 Potential State funding support: $555,000 $555,000 Estimated Cost: Federal funding (90%) = $499,500 Federal Funding (90%) = $499,500 Local funding (10%) = $55,500 State funding (5%) _ $27,750 Local funding (5%) _ $27,750 Project Name: Hangar site preparation for public T -hangar 7 Project Scope: Prepare and grade a selected site for a public T -hangar Project Purpose: This project will include grading and site preparation for construction of an 8- unit ublic T -hangar Interrelated Projects: Construction of an 8 -unit T -hangar Special Considerations: A Categorical Exclusion will be required before the project begins $300,000 Estimated Cost: State funding (80%) _ $240,000 Local funding (20%) _ $60,000 FACILITY IMPLEMENTATION PLAN Page 5-3 Hutchinson Municipal Airport (HCD) — Airport Master Plan Project Construct Project Scope: Construct a T -hangar Project Purpose: Construct an 8 -unit T -hangar to accommodate demand for based aircraft storage Interrelated Projects: Grading and site preparation for construction of the 8 -unit public T -hangar Special Considerations: A Categorical Exclusion will be required before the project begins Estimated Cost: $1,000,000 Local funding (100%) _ $1,000,000* *Mav be eligible for state hanLmr revolvinL loan fund 'roject Name: Update Airport Project Scope: Update the MnDOT state aviation zoning ordinance to accommodate Project Purpose: construction of the crosswind runway in the new location The new location for the construction of a turf crosswind runway is not covered Project Purpose: in the existing airport zoning ordinance. Therefore, the ordinance should be Special Considerations: updated to reflect the changes in the runway configuration Interrelated Projects: This project should occur priorto land acquisition for the crosswind runway Special Considerations: None $50,000 Estimated Cost: State funding (50%) _ $25,000 Local funding (50%) _ $25,000 Project Name: Construct Snow Removal Equipment Building Project Scope: Construct a Snow Removal Equipment Building Project Purpose: This project is necessary to provide storage for the airport's snow removal equipment in one location at the airport Interrelated Projects: This is a stand-alone project Special Considerations: A Categorical Exclusion will be required before the project begins $600,000 Estimated Cost: Federal funding (90%) _ $540,000 Local funding (10%) _ $60,000 FACILITY IMPLEMENTATION PLAN Page 5-4 Hutchinson Municipal Airport (HCD) — Airport Master Plan Project i i i . This project involves the examination of potential environmental impacts Project Scope: associated with construction of a turf crosswind runway including land acquisition This project is necessary to satisfy the local, state, and federal environmental Project Purpose: regulations and the National Environmental Policy Act of 1969 (NEPA) of the proposed action Interrelated Projects: Land acquisition and construction of a turf crosswind runway Special Considerations: None $2,337,000 $160,000 Estimated Cost: Federal funding (90%) = $144,000 $2,103,300 Local funding (10%) = $16,000 The goals of the projects presented over the next five years are to rehabilitate the existing airport pavements, regrade the safety area of the parallel taxiway, construct an 8 -unit T -hangar, update the airport zoning ordinance, conduct an environmental assessment for the crosswind runway, and construct an SRE building. The short-term project funding is summarized in Table 5-1. Table 5-1 Short -Term Project Funding Summary (2015 — 2019) * This column depicts the funding participation rates should MnDOT provide additional funding support. This percentage could change if additional funding is no longer provided. FACILITY IMPLEMENTATION PLAN Page 5-5 Rate Percentages FundingYear Project Total Cost ,.Local,Funding, 2015 Pavement reclamation/ $2,337,000 90% 5% 5% $2,103,300 $116,850 $116,850 construction 2015 Safety area grading $555,000 90% 5% 5% $499,500 $27,750 $27,750 improvements Hangar site 2016 preparation — public $300,000 -- 80% 20% -- $240,000 $60,000 T -hangar 2016 Construct 8 -unit T- $1,000,000 -- -- 100% -- - hangar$1,000,000 2017 Update Zoning $50,000 -- 50% 50% -- $25,000 $25,000 Ordinance 2018 Construct SRE $600,000 90% -- 10% $540,000 -- $60,000 building Environmental 2019 Assessment for $160,000 90% -- 10% $144,000 -- $16,000 crosswind runway T $5,002,000 $3,286,800 1 $409,600 $1,305,600 * This column depicts the funding participation rates should MnDOT provide additional funding support. This percentage could change if additional funding is no longer provided. FACILITY IMPLEMENTATION PLAN Page 5-5 Hutchinson Municipal Airport (HCD) — Airport Master Plan 5.2.2. KEY PROJECTS— MID-TERM (2020-2024) Project Name: Land acquisition for turf crosswind Runway 8/26 Project Scope: Acquire land to build crosswind runway Project Purpose: This project is to acquire land to allow the construction of the crosswind runway Project Purpose: and control of the runway protection zone, as well as acquiring land out to the Interrelated Projects: 20 -foot building restriction line Interrelated Projects: Construction of the crosswind runway Special Considerations: Necessary mitigation will be determined through the environmental process completed prior to the project Estimated Cost: $1,200,000 Estimated Cost: Federal funding (90%) = $1,080,000 Local funding (10%) = $120,000 ProjectRunway Project Scope: Construct Crosswind Runway Project Purpose: This project will improve the wind coverage conditions at the airport from 91% coverage to 98% wind coverage Interrelated Projects: Land acquisition Special Considerations: Necessary mitigation will be determined through the environmental process completed priortothe prcject $3,000,000 Estimated Cost: Federal funding (90%) = $2,700,000 Local funding (10%) = $300,000 The goal of the project presented over the six to ten year period includes land acquisition and construction of the crosswind runway. The farther out the improvement projects are, the less firm timing and funding availability become. The mid-term project funding is summarized in Table 5-2. Table 5-2 Mid -Term Project Funding Summary (2020 — 2024) FACILITY IMPLEMENTATION PLAN Page 5-6 Hutchinson Municipal Airport (HCD) — Airport Master Plan 5.2.3. KEY PROJECTS— LONG-TERM (2025-2034) 'stopways construction Project Scope: This project involves the examination of potential environmental impacts Project Scope: associated with construction of stopways on each runway end and installation of Project Purpose: Hi h Intensity Runway Lights This project is necessary to satisfy the local, state, and federal environments Project Purpose: regulations and the National Environmental Policy Act of 1969 (NEPA) of the proposed action Interrelated Projects: Construction of a stopway on each runway end and upgrading the runway edge lighting system to High Intensity Runway Lights Special Considerations: None Estimated Cost: $160,000 Estimated Cost: Federal funding (90%) = $144,000 Local funding (10%) = $16,000 'stopway construction Project Scope: Construct a stopway on the Runway 15 end This project will construct a stopway of 959 feet onto the Runway 15 end to Project Purpose: increase the accelerate stop distance available for aircraft taking off on Runway 33 Interrelated Projects: Construction of a stopway on the Runway 33 end and upgrading the runway edge lighting system to High Intensity Runway Lights Special Considerations: Environmental documentation needs will be determined prior to construction of the project $1,100,000 Estimated Cost: Federal funding (90%) = $990,000 Local funding (10%) = $110,000 'stopway construction Project Scope: Construct a stopway on the Runway 33 end This project will construct a stopway of 620 feet onto the Runway 33 end to Project Purpose: increase the accelerate stop distance available for aircraft taking off on Runway 15 Interrelated Projects: Construction of a stopway on the Runway 15 end and upgrading the runway edge lighting system to High Intensity Runway Lights Special Considerations: Environmental documentation needs will be determined prior to construction of the project $690,000 Estimated Cost: Federal funding (90%) = $621,000 Local funding (10%) = $69,000 FACILITY IMPLEMENTATION PLAN Page 5-7 Hutchinson Municipal Airport (HCD) — Airport Master Plan Project Name: High Intensity Runway Lighting system upgrade Project Scope: Upgrade the runway lighting from MIRLs to HIRLs Project Purpose: This project will upgrade the runway lighting system because the runway Project Purpose: visibility minimums for Runway 15 are less than 1 mile. Interrelated Projects: Construction of stopways to each runway end Special Considerations: Environmental documentation needs will be determined prior to construction of Special Considerations: the project Estimated Cost: $385,000 Estimated Cost: Federal funding (90%) _ $346,500 Local funding (10%) _ $38,500 Project Apron expansion Project Scope: Construct new taxilanes for additional hangar development Project Purpose: This project will construct the taxilanes necessary to expand private hangar Project Purpose: development at the airport Interrelated Projects: Construction of new private hangars Special Considerations: A Categorical Exclusion will be required before the project begins Special Considerations: $400,000 Estimated Cost: Federal funding (90%) _ $360,000 Estimated Cost: Local funding (10%) _ $40,000 Project Name: Apron expansion Project Scope: Construct apron expansion The existing tie -downs located on the apron are for airplane design group I Project Purpose: aircraft. Adding tie -downs for airplane design group II aircraft and adding the appropriate maneuvering space will require the existing apron to be expanded Interrelated Projects: This is a stand-alone project Special Considerations: A Categorical Exclusion will be required before the project begins $600,000 Estimated Cost: Federal funding (90%) _ $540,000 Local funding (10%) _ $60,000 FACILITY IMPLEMENTATION PLAN Page 5-8 Hutchinson Municipal Airport (HCD) — Airport Master Plan Project ifor public T -hangar Project Scope: Prepare and grade a selected site for a future public T -hangar Project Purpose: This project will include grading and site preparation for construction of a future Interrelated Projects: 8 -unit public T -hangar Interrelated Projects: Construction of an 8 -unit T -hangar Special Considerations: A Categorical Exclusion will be required before the project begins *Mav be eligible for state $300,000 Estimated Cost: State funding (50%) _ $150,000 Local funding (50%) _ $150,000 Project Name: Construct 8 -unit public T -hangar Project Scope: Construct a T -hangar Project Purpose: Construct an 8 -unit T -hangar to accommodate demand for based aircraft storage Interrelated Projects: Grading and site preparation for construction of the 8 -unit public T -hangar Special Considerations: A Categorical Exclusion will be required before the project begins Estimated Cost: $1,000,000 Local funding (100%) _ $1,000,000* *Mav be eligible for state hangar revolving loan fund Name: PerimeterProject gates Project Scope: Construct a fence around the perimeter of the airport property A perimeter fence deters wildlife from entering the airfield and interfering with Project Purpose: aircraft operations. The fence provides a safer operating environment. A perimeter fence with controlled access gates also deters unwanted vehicles and persons from accessing the airfield Interrelated Projects: This is a stand-alone project onsiderations: A Categorical Exclusion will be required before the project begins $1,000,000 Estimated Cost: Federal funding (90%) _ $900,000 Local funding (10%) _ $100,000 The focus of this time period will be the construction of stopways to each runway end, upgrading the runway lighting to High Intensity Runway Lights, constructing additional taxilanes for hangar development, constructing an 8 -unit T -hangar, and installing a perimeter fence around airport property. Project justification will need to be provided prior to beginning environmental review or construction of any projects listed for development. The farther out the improvement projects are, the less firm timing and funding availability become. Additional building area expansion can occur when the need is presented for additional based aircraft. The long-term project funding is summarized in Table 5-3. FACILITY IMPLEMENTATION PLAN Page 5-9 Hutchinson Municipal Airport (HCD) — Airport Master Plan Table 5-3 Long -Term Project Funding Summary (2025 — 2034) FACILITY IMPLEMENTATION PLAN Page 5-10 Funding ate •Percenta_. 41 Year Projectes Funding Funding Funding Environmental 2025 Assessment for stopway $160,000 90% -- 10% $144,000 -- $16,000 construction 2026 Runway 15 stopway $1,100,000 90% -- 10% $990,000 -- $110,000 construction 2027 Runway 33 stopway $690,000 90% -- 10% $621,000 -- $69,000 construction 2027 Upgrade runway lighting $385,000 90% -- 10% $346,500 -- $38,500 system to HIRLs 2030 Taxilane construction $400,000 90% -- 10% $360,000 -- $40,000 2030 Apron expansion $600,000 90% -- 10% $540,000 -- $60,000 2032 T -hangar site preparation $300,000 -- 50% 50% -- $150,000 $150,000 2032 Construct 8 -unit T -hangar $1,000,000 -- -- 100% -- -- $1,000,000 2034 Install perimeter fencing $1,000,000 90% -- 10% $900,000 -- $100,000 Totals $5,635,000 $3,901,500 $150,000 $1,583,500 FACILITY IMPLEMENTATION PLAN Page 5-10 _ 1 1 1 1 i� 1 1.1.1.1.1 i :1■uuuuu ul■1■1■uu 4 -Unit T -Hangar I■I■I■ O Existing Airport Property ti uulr - Building 0 500 IIMMMMK� Feet i 1■1■1■1■1■1■1■1■1■1■1■1■1■1■1■1■1�_ r7 I`W,'w, L 1 t,. 1 1,41 •. ♦ A awi i ♦1.1.1.1.1.1.1.1...1 i Short -Term Projects (Present — 5 Years) • Pavement Reclamation/Construction • Safety Area Gradina Improvements MN MSA E1N/ MM Nm APPENDIX A USER SURVEY C AIRPORT USER SURVEY HUTCHINSON MUNICIPAL AIRPORT AIRPORT MASTER PLAN Dear Airport Operator Survey Recipient: City of Hutchinson Hutchinson Municipal Airport— Butler Field Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 The City of Hutchinson, Minnesota is conducting an Airport Master Plan study for the Hutchinson Municipal Airport — Butler Field. This study will analyze the existing and future airport facility needs and determine a 20 -year development plan. The City is conducting an airport operator survey to determine the current and projected airport activity as well as facility needs. Hutchinson Municipal Airport — Butler Field currently has a paved primary Runway 15/33 (4,000 feet long, 75 feet wide) with a GPS non -precision instrument approach on both ends, 31 reported based aircraft, and over 12,000 annual operations. The City is evaluating airport enhancements primarily to meet safety, facility, and future capacity needs. We need your help to provide us information on your activity and facility needs. Your detailed and accurate responses to this operator survey will help us identify usage to help justify FAA funding for future improvements. Any supporting documentation demonstrating a need for improvements such as a runway extension or building development is also very useful. Your efforts here are very important tc the accuracy and viability of this Master Plan study. We request that you please complete the survey online at the following address by November 8, 2013: https://www.surveymonkey.com/s/hutchinsonHCD. If you choose to complete the paper version or have additional information to submit, please return it to the address below. John Olson, Public Works Manager Hutchinson Area Transportation Services (HATS) Facility 1400 Adams Street SE Hutchinson, MN 55350 Phone (320) 234-4287 Email: jolsonkci.hutchinson.mn.us Please contact me with any questions you have regarding this airport operator survey. On behalf of the City of Hutchinson, we thank you in advance for your efforts. Sincerely, John Olson, Public Works Manager The Hutchinson Municipal Airport (HCD) is preparing an Airport Master Plan to evaluate airport facilities to better serve the economic vitality of the Hutchinson community and surrounding area. The data collected in this survey will assist in making decisions for the improvement of the airport. Please Complete By November 8, 2013 15 AIRPORT USER SURVEY HUTCHINSON MUNICIPAL AIRPORT AIRPORT MASTER PLAN The survey can be completed by -hand or online. An online version of this survey is available at R1 ■ https://www.surveymonkey.com/s/hutchinsonHCD or by scanning the QR code to the right. a3i, Please return this survey, or direct any questions to: John Olson, Public Works Manager Phone: (320) 234-4287 Hutchinson Area Transportation Services (HATS) Facility Fax: (320) 234-6971 1400 Adams Street SE E-mail: jolson@ci.hutchinson.mn.us Hutchinson, MN 55350 Please complete the following survey to the best of your ability: 1. How do you or your business currently use general aviation at HCD? Check all that apply + Personal Travel + Aerial Surveillance/Mapping + Business Travel + Agriculture/Natural Resource + Flight Training/Instruction + Flying Club + Aircraft Charter (Passenger) + Other (please specify) + Aircraft Repair/Service + Do not use HCD but use General Aviation + Cargo/Shipping/Parts + Do not use General Aviation (Go to Question 11) 2. Total annual operations for: Business Pleasure 3. How do you utilize general aviation aircraft? + Own + Corporate Owned -Aircraft + Rent + Flying Club + Lease + Other (Please Specify) + Fractional/Shared Ownership 4. What type of aircraft do you use when flying? If you use more than one aircraft, please include it here: Aircraft Make/Model N -Number Home Airport The following questions are about your flight operations at HCD: An operation is defined as either a takeoff or a landing. A single visit to an airport is comprised of two operations, arriving at the airport and later departing from the airport. An "itinerant" operation is a landing or takeoff of an airplane traveling from one airport to another airport at least 20 nautical miles away. Local operations include flights to local practice areas, touch -and -goes within the traffic pattern, and agricultural aerial application operations. 5. Please estimate your annual operations at HCD: Current Aircraft Make/Model Local Operations Itinerant Operations 2007 2012 2017 2007 2012 2017 6. Are the runway lengths available at HCD adequate for your most demanding aircraft at desired weight? Runway 15-33 (4,000 feet) Adequate if wet/icy? +Yes +No If no, what runway length would you require to land at HCD? 7. Do you currently make aircraft load concessions to operate at HCD? If yes, what concessions do you make? Please Complete By November 8, 2013 16 Adequate if hot? +Yes +No +Yes +No AIRPORT USER SURVEY HUTCHINSON MUNICIPAL AIRPORT AIRPORT MASTER PLAN 8. Please indicate the basis of your runway length requirements: + Pilot Operating Handbook + Insurance Requirement + Company Policy + Other (Please Specify) 9. Are you considering an upgrade to your aircraft fleet in the next five years? If yes, please indicate the following: +Yes +No Aircraft Make/Model Local Operations Reason for Upgrade 10. Please indicate the types of facilities that are important to your use of HCD: 12. Please provide any additional comments or concerns about the HCD airport facilities or future needs: CONTACT INFORMATION Please provide the following information pertaining to the individual who completed this survey. Name: Company/Affiliation: Address: Phone: E-mail: May we contact you with any specific questions about this user survey? + Yes + No NOTE: If your company or related vendors/clients operate from HCD, we kindly request you forward this survey to these individuals. The City of Hutchinson thanks you for completing this Airport Operator Survey! Please contact John Olson, Public Works Manager, at jolson@ci.hutchinson.mn.us with any questions. Please Complete By November 8, 2013 17 High Prioritv Moderate Prioritv Low Prioritv Runway Longer Than 4,000 feet O O O Aircraft Storage — T -Hangar Rental Unit O O O Aircraft Storage — Conventional Hangar O O O Development Site Aircraft Storage — Transient/Overnight O O O Ground Transportation (Shuttle, Taxi Service, O O O Rental Cars, Courtesy Car) Fueling Truck O O O Business Center/Meeting Facilities O O O 11. What airport services do you need or strongly desire to operate at HCD? Check all that apply: + Self-service Fueling + Crew Rest Area + Full-service Fueling/ Line Services + Conference Room Facilities + Aircraft Charter + Flight Training/Instruction + Transient Aircraft Storage + Pilot Shop + Aircraft Repair/Maintenance + Catering + Rental Car + Other (Please Specify) 12. Please provide any additional comments or concerns about the HCD airport facilities or future needs: CONTACT INFORMATION Please provide the following information pertaining to the individual who completed this survey. Name: Company/Affiliation: Address: Phone: E-mail: May we contact you with any specific questions about this user survey? + Yes + No NOTE: If your company or related vendors/clients operate from HCD, we kindly request you forward this survey to these individuals. The City of Hutchinson thanks you for completing this Airport Operator Survey! Please contact John Olson, Public Works Manager, at jolson@ci.hutchinson.mn.us with any questions. Please Complete By November 8, 2013 17 APPENDIX B CAPITAL IMPROVEMENT PLAN (CIP) Capital Improvement Program Report Minnesota Department of Transportation - Aviation Division Hutchinson Municipal Airport - Butler Field Report Filter - Types: All, Statuses: All Year Project Name Status FAA State Local Total All Projects 2016 RUNWAY, TAXIWAY, APRON RECLAMATION (FFY 2015) SAFETY AREA GRADING IMPROVEMENTS CONSTRUCTION (FFY 2015) TAXIWAY A3 RELOCATION (FFY 2015) CIP CIP CIP 2,063,916.25 499,966.20 294,813.00 149,593.02 27,775.90 16,378.50 123,881.72 27,775.90 16,378.50 $2,337,390.99 $555,518.00 $327,570.00 SubTotal: $2,858,695.45 $193,747.42 $168,036.12 $3,220,478.99 2017 T -HANGAR CONSTRUCTION (HLF) T -HANGAR SITE PREPARATION CIP CIP 0.00 0.00 0.00 240,000.00 1,000,000.00 60,000.00 $1,000,000.00 $300,000.00 SubTotal: $0.00 $240,000.00 $1,060,000.00 $1,300,000.00 2018 NO PROJECTS PLANNED (FFY 2017) CIP 0.00 0.00 0.00 $0.00 SubTotal: $0.00 $0.00 $0.00 $0.00 2019 SNOW REMOVAL EQUIPMENT BUILDING-SRE (FFY CIP 540,000.00 0.00 60,000.00 $600,000.00 2018) SubTotal: $540,000.00 $0.00 $60,000.00 $600,000.00 2020 ENVIRONMENTAL ASSESSMENT FOR CIP 144,000.00 0.00 16,000.00 $160,000.00 CROSSWIND RUNWAY (FFY 2019) SubTotal: $144,000.00 $0.00 $16,000.00 $160,000.00 All Projects $3,542,695.45 $433,747.42 $1,304,036.12 $5,280,478.99 11/13/2014 Page 1 of 1 APPENDIX C AIRPORT LAYOUT PLAN AIRPORT LAYOUT PLAN HUTCHINSON MUNICIPAL AIRPORT (HCD) FAA HUTCHINSON, MN APPROVAL LETTER 15 +��= �'� � F'•i:� •�=�', , INDEX TO SHEETS d„ + T'" 1. TITLE SHEET LOCAL AIRPORT MN SASP SERVICE ROLE: 2. AIRPORT LAYOUT PLAN A^ -i 'a = ,p°^. � a �- 3. FAR PART 77 IMAGINARY SURFACES s3 '"� w- . AIRPORT ELEVATION (NAVD88): 4. EXISTING &FUTURE RUNWAY 15 APPROACH � .. HNTCHINSON MNNICIPALAIRPORT T��••�� PLAN & PROFILE .•. • 9422'57.03" 5. EXISTING & FUTURE RUNWAY 33 APPROACH AIRPORT REFERENCE CODE: B -II PLAN & PROFILE AIRPORT NAVAIDS: BEACON, VOR 6. FUTURE RUNWAY 8 APPROACH PLAN & PROFILE �n :',• !1 A """ L " y 7. FUTURE RUNWAY 26 APPROACH PLAN & " ^ " PROFILE 8. EXISTING &FUTURE BUILDING AREA PLAN 9. LAND USE & ZONING 10. EXHIBIT"A" AIRPORT PROPERTY INVENTORY i MAP 11. EXHIBIT"A"PROPERTY NOTES A .r. LOCATION MAP HUTCHINSON MNNICIPALAIRPORT It I V. ti Ali VICINITY MAP MCLEOD, COUNTY MINNESOTA FAAAPPROVAL STAMP O y G� ccaov[o ay. SPON NOONAMPROsoin 5>�N fj INSTRUMENT FLIGHT RULES (IFR) WINDROSE s 15/3313 KNOTS 8/26 10.5 KNOTS T I� I OD993 o N sa 4,3 N�'6s �u 33 ALL WEATHER WINDROSE 15/33 13 KNOTS 8/26 10.5 KNOTS JUL /Rum¢ AIRPORT DATA TABLE EXISTING FUTURE NPIAS SERVICE LEVEL: LOCAL AIRPORT LOCAL AIRPORT MN SASP SERVICE ROLE: INTERMEDIATE AIRPORT INTERMEDIATE AIRPORT MEAN MAXIMUM TEMPERATURE HOTTEST MONTH: 8y 83' AIRPORT ELEVATION (NAVD88): 1,062.0 1,062.0' AIRPORT REFERENCE POINT (ARP) LATITUDE COORDINATES (NAD 83J: LONGITUDE 11'11'31.11" 11'11'31.11" 9422'57.03" 9423'02.50" AIRPORT REFERENCE CODE: B -II B -II AIRPORT NAVAIDS: BEACON, VOR BEACON, VOR MISCELLANEOUS FACILITIES: MIRLs, PAPIs, REILs, WIND CONE, AWES HIRLs, PAPIs, REILs, WIND CONE, AWES F— LL LL H 1,� IT 11 lu . . ............ 7n- 14. - I "I m \� P 5 NHpPl ' m f 000 90 D -=F, .'r I.NP IN Pe`ypELEV 1011 FU7yN7BBSEC70N RW IN SlAININ UFR 7 F7U7U7UA 7A FU7RRNY8 I ELEV10— s 7A 'A RWY— ELEV I OM E L�ll 2— S7 PUT 11 RP -S,In t S7A vok - . " 1, �F .",-F , mow. oo. RU- DATA TABLE WIWAYIIIA)ULANE DATA TABLE FUl. � FIT I I 'IT I F,11TID. I I IITIII TAUT-11— I'll IF, I "I III T.UlAl IFITI A-11— IIE III— IAUIDT I RUDE ,D,, TAU'RAIDENIIIIIIIA—DUTF RE 111—Tlll T.UlAl FIRE IFITI DAIII I EUVII TIRE TAU'RY11FOILUDII'll— 11 IY' NINE TAUTIDI'll— I, DID, T.1DI OFFIET IIIIA-11— DID, III— DAIND. N.D IIIIII.D RUDE DUN, — FEE I=,lTF OLD DID, — — — CRITICAL AIRCRAFT DATA TABLE — N.D IIIIII.D RUDE —ILL E� ITID IITIII I1N'lAl 11 I'D— UIILD ED, P E 11 I'll RUDE 11 "1 ARE E 11 I'D— ITI—I 11111LEE ID.UI IIF FEAR IUDIE IIN"IAl" FIT 1111 I Al�ll FIRED 11 "IT INCUI o T111,11, NET "I LED TAIL IILIN 11 .-, DI RUDE IIIIAL IITIII I'D— 116 UDDU 1.1 FARE RUDE ARE I I IDALL IuD_ ITI—I LURE FAA RLNAAY PROTECTION ZONE (RPZ) DIM E NS I DNS HE I I 1�11U "I INCUI "I �A I'D., 'IN I"ITNE IT "I DECLARED DISTANCES MNDOT CLEAR ZONE DIMENSIONS FEE 'IT I'D TAIIOFF III EIVILFILI (TOIN, TAIIUFF DULADII-11ILI(TUNN, FITIII IT ACEILRIATISTUIDULADIREIVILFILI(A UP, RUN— SAFETY AREA (RSA) IN'RAl. RID.IFIT111 IFD TI UllU FIT 11 TAIIUFF III —11ILI (TURN, 'Ex 'I TA11OFFIULANIIAIALFELE(TODN, ACIELEIATE SLID DULANIEAIIAI All I HENN, RUN— OBJECT FREE AREA (ROFA) EURTIN.IFUTUIE IUN UIDTH LENGTH 111,ND IUN— END INDINDDITANIE-11BLE(LUNN, EXISTING LEGEND AIRPORT PROPERTY EASEMENTS A,RUNIDAY PROTECTION ZONE (RPZ) APPROACH SURFACE APPROACH DEPARTURE SURFACES (APUS) NDOTCLEARZONEtau BUILDING RESTRICTION LINE (ERL) RUNWAY SAFETY AREA (RSA) OBJECT FREE ZONE (OFZ) OBSTACLE FREE AREA (01)........... AIRPORT REFERENCE POINT (ARP) AIRPORT BEACON Awos FUTURE LEGEND PROPERTYACOUISITION PAN = TURFRUNIDAY WINO CONE N FENCE FAA RUNWAY PROTECTION APPROACH SURFACE APPROACH DEPARTURE SURFAC BE (ADDS MN DOT CLEAR ZONE BUILDING RESTRICTION LINE(BRL) RUNWAY SAFETYAREA(RSA) OBJECT FREE ZONE (OFZ) OBSTACLE FREE AREA (01) RUNWAY VISIBILITY ZONE (RVZ) I AIRPORT REFERENCE POINT (ARP) FENCE BUILDINGS VIHICLI—IMINT AIRCRAFTRANIMINT PANIMINTRIMOVAL RUN— OBSTACLE FREE WNE (ROF4 coA-S so L 1 ............. PUT R' LOW DO N7' E V ,B, lUl—lR1121R t 11Z 4205— IN— FL.—N•ti A\ WC CONE % E �N 0 U7RWY8 E" BIA ELV, v, IU7RWY'21 F.DO N7 7—IN17 CRITICAL AREAL 'U7UREA' JZ.7.Al Ro38.15p N IVELOPMEW A RPORT -CON EL -1 lo,N ,7, ARF,,RUNMY I &FU7RWYl a' STA 136rW I Hi I, ...............•............. IU7 y a S' IZ LZ 'A' ELV I— RWlIQDFCR PONT 1.7—S70— coAL5 77�� IF EURTIN.IFUTUIE LENEETH EEI.ND RUNDIFY END TERPS DEPARTURE SURFACEPN F -J UT RE RUN I NEETH UTERIDTH �El ILE RU- END COORDINATES EURTING RUN',,lAl TUDE, ..... ... ... FUTURE RUN'lAl LVITUD LE D ITUDE IT ..... ... ... LELEVATION RUN STANTION AND EUTITING FUTURE EMN FUTURE 0 SHEET 11 TOUCHDOM ZONE NOZ) LIMITS FURTIN FUTURE RUN'lAl TDI L 11 TI IT, L.11 N EL—l.N 1161, UTURE iRp KrREFERENGEPDINT(ARP) I TIRE MN ION FROM FAA DT�I!MDARDS APPICUPIL DIE I— T DESIPPIDN NIIIEDIPED OBSTACLE FREE ZONE (DFZ) OBJECT PENETRATIONS DEIIRlPU.N FEET OR WE NUNG BY NCDI + DECLN/70N EFOC El a S �. E t 1,350' 1,300' 1,250' 1,200' RUNWAY 33 1 11 1 11 1 11 11 111 I. Z' 0 roc. 1 ,� 11111 11 �IIIII 11 111 RUNWAY 26 r Z ANTENNASTRUCTURES 1150' • 1,100' • FAA OIG RAL OBSTACLE FILE (DOE) 1,Im, AIRSPACE CONTOURS 1,000' APPROACH ABOVE HORIZONTAL SURFACE 1,350' i APPROACH SURFACE N 1,300' ' CONICALSURFACE 1,250' ■ HORIZONTAL SURFACE W E 1,200' TRANSITIONAL SURFACE 1,150' FEET APPROACH SURFACE S PRIMARY SURFACE NGDI 1,100' TUU 000' 1,350' 300' 1'250 200' 1,100' 1,100' 050' 1,000' RUNWAY 33 1 11 1 11 1 11 11 111 I. Z' 0 roc. 1 ,� 11111 11 �IIIII 11 111 RUNWAY 26 LEGEND: Z ANTENNASTRUCTURES Q LL d (D • FAA OIG RAL OBSTACLE FILE (DOE) LL U) AIRSPACE CONTOURS APPROACH ABOVE HORIZONTAL SURFACE i APPROACH SURFACE N ' CONICALSURFACE SHEET ■ HORIZONTAL SURFACE W E l TRANSITIONAL SURFACE J OF FEET APPROACH SURFACE S PRIMARY SURFACE NGDI 1 1 TUU MN 11 I om,11-1 o'31 39 CLEAR EXIST f Q I CEPARTJRE ROW6 I%NI 95C=I MN 15 S36 CLEAR EXIST MN 15 -10145 I , 1�4 1 O� 5 �l 5 APLPUECHS&T ROW 3 "5=' 0 " EAR all C R '1 -7- 1 1 CLEAREX 20 01 AP PROACH ROW 3 Q I DEPARTURE ROW 6 APPRO AD H L ..... ---------- =- _,77C7777 ------ �H,-------------------- --- ---------------- --- Tw- 7 WIDE TAXIWAY 7-7-71 Y - ---------- ------- ---------- FAA— — ------ EXISTING LEGEND AIRPORT PROPERTY EASEMENTS .............. PROTECTION ZONE TP EXST&FUTRW END & T11 LIM T EXET&FUTRAY'. x'000 'o H'HPO' _APPROACIH SURFACE STAI ELEV 1 -9 PPR-ClH DE-RUORCE SURFACES 1P.) P si, FU7 STOPWAY N NOT CLEAR ZONE BUILDING RESTRICTION LINE (ERL) EV RUN— SAFETY AREA TSA) DETECT FREE ZONE (01Z) OBSTACLE FREE AREA IDEA) ARPORTREFERENCE POINI AIRPORTBEACON .... PAN WINDCONE UCTION TABL FENCE ID DESCRIPTION OBJECT ELEV SURFACE ELEV ICENETRATIO� SURFACE TRIGGERINGEVENT 1 140' - - - 1 14 RUNWAY 33 OBSTR FUTURE LEGEND NONE PROPERTYAC.UISITION TURFRUN- 1 12 __1 121' —RUN— PROTECTION ZONE TIES) APPROACIH SURFACE __kPPR-ClH DEPARTURE SURFACES (ALPS) LU 0 loo, o:: < Lu F, 'EE_ NDOTCLEARZONE 0 _j BUILDING RESTRICTION LINE (BRL) 0 ILL. ICE. o:: RUN— SAFETYARCEATSA) .5 < E OBJECT FREE ZONE (OFZ) (D OBSTACLE FREE AREA (01) 1 o14 1 ou I > RU- VISIBILITY ZONE TVZ) X Ed 1 044, _T_ 141' AIRPORT REFERENCE POINT (ARP) I I I I I I I I I I I I FENCE L. -10 -H. 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MN OOT CLEAR AR IONS ZONE 11 CLEAR FU7 RUNWAY 8 OBSTRUCTION TABLE ID DESCRIPFION OBJECT ELEV SURFACE ELEV PENETRATION SURFACE TRIGGERING EVENT 1,14'7 NONE - 1,12']' Rpt } Lu e < = J LL 0 w d Lu d ] LL ?az L LL `199.00 1... 192.00 1. W.. ... ... 210.. 212.. 214.. SHEET FEET CPP 6 OF DECLINATION EPOCH YEA -010 DENDDD 11 L RUNWAY 8 OBSTRUCTION TABLE ID DESCRIPFION OBJECT ELEV SURFACE ELEV PENETRATION SURFACE TRIGGERING EVENT 1,14'7 NONE - 1,12']' Rpt } Lu e < = J LL 0 w d Lu d ] LL ?az L LL `199.00 1... 192.00 1. W.. ... ... 210.. 212.. 214.. SHEET FEET CPP 6 OF DECLINATION EPOCH YEA -010 DENDDD 11 F I ;\ - AIRPORT RD AIRPORT RD MNII p,APPROA H8ROW2 \, 1 HI 3PI- ms \ ON MN 11= \APPUACH& p.,APPROA H p.,APPROA HROW ; sCLURFU7 \ \ ! ._._._ p1APPROAOH&ROW2_ \ S'2, R ; r ¢o &w —22— ELEV tam �;, 4 FUTRurvwnv Rpu�tyeR•zzo.Rz ®� N ¢3 g ___._.._.—_. ___..._...}_+--_-_-._--.--H}.V. ',, J _ TMxom ci[nx[z-so_xT,gpoxa"�s _ _ .. x-•••--�-•: _ -EXISTINGLEGEND __{gy_-___wO AIRPORTPR PERTY__------------------------ EASEMENTS - r - •i�- --�\ - i� �>.-.. FAARUNWAYPROTECTION ZONE(RPZ) APPROACH SURFACE - i+ ,APPR0ACH8ROW 3 �� APPROACH DEPARTURE SURFACES (APPS) MNII 7.281 `. < -_ �., I• p Y MNUOTCLEARZONE SO, APPROACH&ROWS p,APPR0ACH8 ROW 2 - BUILDING RESTRICTION LINE(BRL) a N -i l`,- RUNWAY SAFETY AREA( RSA) OBJECT FREE ZONE(OFZ) EK vf � ,x, 3� , _ ' � _ 1 �c � -- OBSTACLE FREE AREA (OFA) N EXIST WINO CONE AIOR RPT REFERENCE POINT (ARP) AIRPORT BEACON I I F� EXISTB fie. �� .. AWOS \ PAN 1,ifi4' 1,1fio' WINUCONE —•—•- FENCE FUTURE LEGEND 1.144 1.140' PROPERTYACOUISITION - TURFRUNWAY 1,124 RUNWAY 26 OBSTRUCTION TABLE1,120' O FAARUNWAY PROTECTION ZONE TIES) SURFACE TRIGGERINGEVENT ID DESCRIPTION OBJECT ELEV SURFACE ELEV PENETRATION SU\� APPROACH SURFACE PWt NONE APPROACH DEPARTURE SURFACES (APPS) 1,i o4 W 1,100' e `MNDOT CLEAR ZONE Q = LJ PULPY M16 BUILDING RESTRICTION LINE(BRL) z UEL 1 D8 1 o8o' ----- 0 � SAFETY AREA(RSA) ] RUNWAY LL u � ] wa OBJECT FREE ZONE (OFZ) Lu � 1 D6 1 ofio' n OBSTACLE FREE AREA(01) __ Q z ~ N RUNWAY VISIBILITY ZONE(RVZ) L=L LL s AIRPORT REFERENCE POINT (ARP) i o41 41- 2,0100 2181- p01- 221- 1241 1- 1281- 3-1- -10 3141- 3?0l- pel- 240- � A - 244100 240100 248100 2 - 21-0 -10 -10 3591- 10000 1n21- �I i.o4o' e — FENCE ]v 3 0 o p0 0 - . euILDINGs snEET S FEET - VEHICLE PAVEMENT 7 WE NENLINATIOC 14 A)NEPONHYEAR=2010 NENGNN - AIRCRAFT PAVEMENT PAVEMENT REMOVAL OF 11 .S f r• r , � 1M1• �`;.'.��1111111111lIIIIIII � 1•�"•. —II11iu7AU70 PRNIINs FU7AU70 PARKING ---- -- �`" - -NL PNLII1� I I E E 11111 _ENCE _ ` w j1[111j FUT,o F 12L J" LIL OFAA RUNWAY PROTECTION ION E( RPI( ------------ \ APPROACH SURFACE Z AIEp APPROACH DEPARTURE SURFACES(APOS( \1> ~ MNUOTCLEARIONE •�•� AIRPORT PROPERTY BUILDING RESTRICTION LINE(BRL( �I EASEMENTS RU NWAY VISIBILITY ZONE (RVZ( 3 BUILDING RESTRICTION LINE(BRL( s AIRPORT REFERENCE POINT (ARP) I:I•I r' ExISTAUTOPAaKING t �FACILITY , EU LDINGASLFELPMP REED ------------------------------ T j- ---------- 1 L 7 `` - __ _- �® szo �r T------------ Tft MIN--------------- FU7 PARKING 11111 Hili 11111 II I1111 "J (41111 Ul ADG2AREA ; 1 1GILter. EXISTING � WIDE PARALLEL —WAY ---- ---- ---------- 1 Elm auuwnv,vaaa,000xsNn arzs.azw jj�FUTURE LEGEND PROPERTY ACQUISITION TURFRUNWAY OFAA RUNWAY PROTECTION ION E( RPI( \ APPROACH SURFACE Z EXISTING LEGEND APPROACH DEPARTURE SURFACES(APOS( \1> ~ MNUOTCLEARIONE •�•� AIRPORT PROPERTY BUILDING RESTRICTION LINE(BRL( GJ EASEMENTS RU NWAY VISIBILITY ZONE (RVZ( 3 BUILDING RESTRICTION LINE(BRL( s AIRPORT REFERENCE POINT (ARP) RUNWAY SAFETY AREA( RSA( —'—'- FENCE FEET OBJECT FREE ION E(OFZ( BUILDINGS 00 00 OBSTACLE FREE AREA (OFA( VEHICLE PAVEMENT 111711,121 1 - --' s AIRPORT REFERENCE POINT (ARP) AIRCRAFT PAVEMENT CE. NGCC OECLINATON EPOCHYEAR=2010 —�—�- FENCE PAVEMENT REMOVAL Ho w R�r k4 ae b sen°°zanE ghl G,e�aa.,, . _.._.. . _ _ _ �4 '=Mde,n., F? ��,. 1.1 bgo ikina tlt, nn a N'S"I ..,_.._.._.._.._.. -s N .t PUT RUNWAY m>.c zwPtca Nes°..... i "A c ZNSfc I • + ZONES HUTCHINSON MUNICIPAL AIRPORT ZONING ORDINANCE ADOPTED BY THE HUTCHINSON MUNICIPAL AIRPORT ZONING BOARD 1984 B N M 0 m re,rervam ns a If he HR togethe, .1t.H that 11 tHl that , the he acheage ne mere H.H ene eu MIl dl Al p ,n.h a Hy H. H be, 01..1. yHeand ssS a YC, ; r � 111. R 1 aw g andeethat pollt 101 a I al 10 la� �heeeee ry N --' — AIRPORT ZONING DIMENSIONS LAND USE LEGEND: LEGEND: AUTOMOTIVE SERVICE COMMERCIAL'•= AIRPORT PROPERTY CENTRAL COMMERCIAL + HUTCHINSON CITY LIMITS CONDITIONAL COMMERCIAL ® PROPERTY ACQUISITION Tv J FRINGE COMMERCIAL ® EASEMENTS JA Swa INDUSTRIAL/COMMERCRL INSTITUTIONS - YS GATEWAY ff] EXIST CROP RESTRICTION LINE - HEAVYINDUSTRY FUT CROP RESTRICTION LINE - LIGHTINDUSTRWL PARK O FAA RUNWAY PROTECTION ZONE TPI) - _ MANUFACTURED HOME PARK O FAA RUNWAY PROTECTION ZONE TPZ) ] HIGH DENSITY RESIDENTIAL O SAFETY ZONE A EXIST co f ] MEDIUM DENSITY RESIDENTWL O SAFETY ZONE BEXIST W (n z ] SINGLE FAMILY RESIDENTIAL O SAFETY ZONE CEXIST Z 0 nn a N'S"I ..,_.._.._.._.._.. -s N .t PUT RUNWAY m>.c zwPtca Nes°..... i "A c ZNSfc I • + ZONES HUTCHINSON MUNICIPAL AIRPORT ZONING ORDINANCE ADOPTED BY THE HUTCHINSON MUNICIPAL AIRPORT ZONING BOARD 1984 B N M 0 m re,rervam ns a If he HR togethe, .1t.H that 11 tHl that , the he acheage ne mere H.H ene eu MIl dl Al p ,n.h a Hy H. H be, 01..1. yHeand ssS a YC, ; r � 111. R 1 aw g andeethat pollt 101 a I al 10 la� �heeeee ry N --' — AIRPORT ZONING DIMENSIONS LAND USE LEGEND: LEGEND: AUTOMOTIVE SERVICE COMMERCIAL'•= AIRPORT PROPERTY CENTRAL COMMERCIAL + HUTCHINSON CITY LIMITS CONDITIONAL COMMERCIAL ® PROPERTY ACQUISITION Tv J FRINGE COMMERCIAL ® EASEMENTS JA Swa INDUSTRIAL/COMMERCRL INSTITUTIONS - YS GATEWAY ff] EXIST CROP RESTRICTION LINE - HEAVYINDUSTRY FUT CROP RESTRICTION LINE DECLINATON EPOCH YEA -10 - LIGHTINDUSTRWL PARK O FAA RUNWAY PROTECTION ZONE TPI) - _ MANUFACTURED HOME PARK O FAA RUNWAY PROTECTION ZONE TPZ) ] HIGH DENSITY RESIDENTIAL O SAFETY ZONE A EXIST ] MEDIUM DENSITY RESIDENTWL O SAFETY ZONE BEXIST W (n z ] SINGLE FAMILY RESIDENTIAL O SAFETY ZONE CEXIST Z 0 ] MIXED USE DISTRICT SAFETY ZONE AFUT O Z N Q NEIGHBORHOOD CONVENIENCE COMMERCWL SAFETY ZONE B FUT AGRICULTURHL SAFETY ZONE C FUT ] R-1 RESIDENTIAL • RUNWAY VISIBILITY ZONE TVZ) m a.. FEET '�,ee� DECLINATON EPOCH YEA -10 4D 1,g i P,11111�11111 OF .1- IT HE TOTAL ACRES L STEP FOR PARCEL 3 REPRESENTS ACRES OF ACTUAL A RPORT PROPERTY LEGEND: AIRPORT PROPERTY EPABT — RI N— PROTECTION IN E TPI) IF FIT — RI N— PROTECTION IORE TPI) 8 PPOTCLEARIME R PARCELS To PARCEL 11A 11F 12 E] 3 013 E:l m- MIS M IF 6 17 M 6B M 6c M IA M20 N W+l E s FEET R�I 'RF DEC CEL �AFFRC NN 1".1 ECHAN 'IN N MCC A E R E I I . R E S DECLINATION EPOCH YEAR -10 APPENDIX D FEDERAL GRANT ASSURANCES pL AV/4T 4° o FAA Airports All TVO� q� `o ASSURANCES ort Sponsors A. General. 1. These assurances shall be complied with in the performance of grant agreements for airport development, airport planning, and noise compatibility program grants for airport sponsors. 2. These assurances are required to be submitted as part of the project application by sponsors requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as amended. As used herein, the term "public agency sponsor" means a public agency with control of a public -use airport; the term "private sponsor" means a private owner of a public -use airport; and the term "sponsor" includes both public agency sponsors and private sponsors. 3. Upon acceptance of this grant offer by the sponsor, these assurances are incorporated in and become part of this grant agreement. B. Duration and Applicability. Airport development or Noise Compatibility Program Projects Undertaken by a Public Agency Sponsor. The terms, conditions and assurances of this grant agreement shall remain in full force and effect throughout the useful life of the facilities developed or equipment acquired for an airport development or noise compatibility program project, or throughout the useful life of the project items installed within a facility under a noise compatibility program project, but in any event not to exceed twenty (20) years from the date of acceptance of a grant offer of Federal funds for the project. However, there shall be no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport. There shall be no limit on the duration of the terms, conditions, and assurances with respect to real property acquired with federal funds. Furthermore, the duration of the Civil Rights assurance shall be specified in the assurances. 2. Airport Development or Noise Compatibility Projects Undertaken by a Private Sponsor. The preceding paragraph 1 also applies to a private sponsor except that the useful life of project items installed within a facility or the useful life of the facilities developed or equipment acquired under an airport development or noise compatibility program project shall be no less than ten (10) years from the date of acceptance of Federal aid for the project. Airport Sponsor Assurances 3/2014 Pagel of20 Airport Planning Undertaken by a Sponsor. Unless otherwise specified in this grant agreement, only Assurances 1, 2, 3, 5, 6, 13, 18, 25, 30, 32, 33, and 34 in Section C apply to planning projects. The terms, conditions, and assurances of this grant agreement shall remain in full force and effect during the life of the project; there shall be no limit on the duration of the assurances regarding Airport Revenue so long as the airport is used as an airport. C. Sponsor Certification. The sponsor hereby assures and certifies, with respect to this grant that: 1. General Federal Requirements. It will comply with all applicable Federal laws, regulations, executive orders, policies, guidelines, and requirements as they relate to the application, acceptance and use of Federal funds for this project including but not limited to the following: Federal Legislation a. Title 49, U.S.C., subtitle VII, as amended. b. Davis -Bacon Act - 40 U.S.C. 276(a), et seg.1 c. Federal Fair Labor Standards Act - 29 U.S.C. 201, et seq. d. Hatch Act— 5 U.S.C. 1501, et seq .2 e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 Title 42 U.S.C. 4601, et seq. 12 f National Historic Preservation Act of 1966 - Section 106 - 16 U.S.C. 470(f).1 g. Archeological and Historic Preservation Act of 1974 - 16 U.S.C. 469 through 469c.1 h. Native Americans Grave Repatriation Act - 25 U.S.C. Section 3001, et seq. i. Clean Air Act, P.L. 90-148, as amended. j. Coastal Zone Management Act, P.L. 93-205, as amended. k. Flood Disaster Protection Act of 1973 - Section 102(a) - 42 U. S.C. 4012a.1 1. Title 49, U.S.C., Section 303, (formerly known as Section 4(f)) m. Rehabilitation Act of 1973 - 29 U.S.C. 794. n. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); o. Americans with Disabilities Act of 1990, as amended, (42 U. S.C. § 12101 et seq.), prohibits discrimination on the basis of disability). p. Age Discrimination Act of 1975 - 42 U.S.C. 6101, et seq. q. American Indian Religious Freedom Act, P.L. 95-341, as amended. r. Architectural Barriers Act of 1968 -42 U.S.C. 4151, et seg.I s. Power plant and Industrial Fuel Use Act of 1978 - Section 403- 2 U.S.C. 8373.1 t. Contract Work Hours and Safety Standards Act - 40 U.S.C. 327, et seq.l u. Copeland Anti -kickback Act - 18 U.S.C. 874.1 v. National Environmental Policy Act of 1969 - 42 U.S.C. 4321, et seq.l w. Wild and Scenic Rivers Act, P.L. 90-542, as amended. x. Single Audit Act of 1984 - 31 U.S.C. 7501, et seg.2 y. Drug -Free Workplace Act of 1988 - 41 U.S.C. 702 through 706. Airport Sponsor Assurances 3/2014 Page 2 of 20 z. The Federal Funding Accountability and Transparency Act of 2006, as amended (Pub. L. 109-282, as amended by section 6202 of Pub. L. 110-252). Executive Orders a. Executive Order 11246 - Equal Employment Opportunity) b. Executive Order 11990 - Protection of Wetlands c. Executive Order 11998 — Flood Plain Management d. Executive Order 12372 - Intergovernmental Review of Federal Programs e. Executive Order 12699 - Seismic Safety of Federal and Federally Assisted New Building Construction) f Executive Order 12898 - Environmental Justice Federal Regulations a. 2 CFR Part 180 - OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement). b. 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. [OMB Circular A-87 Cost Principles Applicable to Grants and Contracts with State and Local Governments, and OMB Circular A-133 - Audits of States, Local Governments, and Non -Profit Organizations]. 4, 5,6 c. 2 CFR Part 1200 — Nonprocurement Suspension and Debarment d. 14 CFR Part 13 - Investigative and Enforcement Procedures 14 CFR Part 16 - Rules of Practice For Federally Assisted Airport Enforcement Proceedings. e. 14 CFR Part 150 - Airport noise compatibility planning. f 28 CFR Part 35- Discrimination on the Basis of Disability in State and Local Government Services. g. 28 CFR § 50.3 - U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964. h. 29 CFR Part 1 - Procedures for predetermination of wage rates. ) i. 29 CFR Part 3 - Contractors and subcontractors on public building or public work financed in whole or part by loans or grants from the United States.' j. 29 CFR Part 5 - Labor standards provisions applicable to contracts covering federally financed and assisted construction (also labor standards provisions applicable to non -construction contracts subject to the Contract Work Hours and Safety Standards Act).' k. 41 CFR Part 60 - Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor (Federal and federally assisted contracting requirements).' 1. 49 CFR Part 18 - Uniform administrative requirements for grants and cooperative agreements to state and local governments.3 m. 49 CFR Part 20 - New restrictions on lobbying. n. 49 CFR Part 21 — Nondiscrimination in federally -assisted programs of the Department of Transportation - effectuation of Title VI of the Civil Rights Act of 1964. o. 49 CFR Part 23 - Participation by Disadvantage Business Enterprise in Airport Concessions. Airport Sponsor Assurances 3/2014 Page 3 of 20 p. 49 CFR Part 24 — Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally Assisted Programs. 12 q. 49 CFR Part 26 — Participation by Disadvantaged Business Enterprises in Department of Transportation Programs. r. 49 CFR Part 27 — Nondiscrimination on the Basis of Handicap in Programs and Activities Receiving or Benefiting from Federal Financial Assistance.) s. 49 CFR Part 28 — Enforcement of Nondiscrimination on the Basis of Handicap in Programs or Activities conducted by the Department of Transportation. t. 49 CFR Part 30 - Denial of public works contracts to suppliers of goods and services of countries that deny procurement market access to U.S. contractors. u. 49 CFR Part 32 — Governmentwide Requirements for Drug -Free Workplace (Financial Assistance) v. 49 CFR Part 37 — Transportation Services for Individuals with Disabilities (ADA). w. 49 CFR Part 41 - Seismic safety of Federal and federally assisted or regulated new building construction. Specific Assurances Specific assurances required to be included in grant agreements by any of the above laws, regulations or circulars are incorporated by reference in this grant agreement. Footnotes to Assurance C.1. 1 These laws do not apply to airport planning sponsors. 2 These laws do not apply to private sponsors. 3 49 CFR Part 18 and 2 CFR Part 200 contain requirements for State and Local Governments receiving Federal assistance. Any requirement levied upon State and Local Governments by this regulation and circular shall also be applicable to private sponsors receiving Federal assistance under Title 49, United States Code. 4 On December 26, 2013 at 78 FR 78590, the Office of Management and Budget (OMB) issued the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR Part 200. 2 CFR Part 200 replaces and combines the former Uniform Administrative Requirements for Grants (OMB Circular A-102 and Circular A-110 or 2 CFR Part 215 or Circular) as well as the Cost Principles (Circulars A-21 or 2 CFR part 220; Circular A-87 or 2 CFR part 225; and A-122, 2 CFR part 230). Additionally it replaces Circular A-133 guidance on the Single Annual Audit. In accordance with 2 CFR section 200.110, the standards set forth in Part 200 which affect administration of Federal awards issued by Federal agencies become effective once implemented by Federal agencies or when any future amendment to this Part becomes final. Federal agencies, including the Department of Transportation, must implement the policies and procedures applicable to Federal awards by promulgating a regulation to be effective by December 26, 2014 unless different provisions are required by statute or approved by OMB. Airport Sponsor Assurances 3/2014 Page 4 of 20 5 Cost principles established in 2 CFR part 200 subpart E must be used as guidelines for determining the eligibility of specific types of expenses. Audit requirements established in 2 CFR part 200 subpart F are the guidelines for audits. 2. Responsibility and Authority of the Sponsor. a. Public Agency Sponsor: It has legal authority to apply for this grant, and to finance and carry out the proposed project; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. b. Private Sponsor: It has legal authority to apply for this grant and to finance and carry out the proposed project and comply with all terms, conditions, and assurances of this grant agreement. It shall designate an official representative and shall in writing direct and authorize that person to file this application, including all understandings and assurances contained therein; to act in connection with this application; and to provide such additional information as may be required. 3. Sponsor Fund Availability. It has sufficient funds available for that portion of the project costs which are not to be paid by the United States. It has sufficient funds available to assure operation and maintenance of items funded under this grant agreement which it will own or control. 4. Good Title. a. It, a public agency or the Federal government, holds good title, satisfactory to the Secretary, to the landing area of the airport or site thereof, or will give assurance satisfactory to the Secretary that good title will be acquired. b. For noise compatibility program projects to be carried out on the property of the sponsor, it holds good title satisfactory to the Secretary to that portion of the property upon which Federal funds will be expended or will give assurance to the Secretary that good title will be obtained. 5. Preserving Rights and Powers. a. It will not take or permit any action which would operate to deprive it of any of the rights and powers necessary to perform any or all of the terms, conditions, and assurances in this grant agreement without the written approval of the Secretary, and will act promptly to acquire, extinguish or modify any outstanding rights or claims of right of others which would interfere with such performance by the sponsor. This shall be done in a manner acceptable to the Secretary. Airport Sponsor Assurances 3/2014 Page 5 of 20 b. It will not sell, lease, encumber, or otherwise transfer or dispose of any part of its title or other interests in the property shown on Exhibit A to this application or, for a noise compatibility program project, that portion of the property upon which Federal funds have been expended, for the duration of the terms, conditions, and assurances in this grant agreement without approval by the Secretary. If the transferee is found by the Secretary to be eligible under Title 49, United States Code, to assume the obligations of this grant agreement and to have the power, authority, and financial resources to carry out all such obligations, the sponsor shall insert in the contract or document transferring or disposing of the sponsor's interest, and make binding upon the transferee all of the terms, conditions, and assurances contained in this grant agreement. c. For all noise compatibility program projects which are to be carried out by another unit of local government or are on property owned by a unit of local government other than the sponsor, it will enter into an agreement with that government. Except as otherwise specified by the Secretary, that agreement shall obligate that government to the same terms, conditions, and assurances that would be applicable to it if it applied directly to the FAA for a grant to undertake the noise compatibility program project. That agreement and changes thereto must be satisfactory to the Secretary. It will take steps to enforce this agreement against the local government if there is substantial non-compliance with the terms of the agreement. d. For noise compatibility program projects to be carried out on privately owned property, it will enter into an agreement with the owner of that property which includes provisions specified by the Secretary. It will take steps to enforce this agreement against the property owner whenever there is substantial non- compliance with the terms of the agreement. e. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure that the airport will continue to function as a public -use airport in accordance with these assurances for the duration of these assurances. f If an arrangement is made for management and operation of the airport by any agency or person other than the sponsor or an employee of the sponsor, the sponsor will reserve sufficient rights and authority to insure that the airport will be operated and maintained in accordance Title 49, United States Code, the regulations and the terms, conditions and assurances in this grant agreement and shall insure that such arrangement also requires compliance therewith. g. Sponsors of commercial service airports will not permit or enter into any arrangement that results in permission for the owner or tenant of a property used as a residence, or zoned for residential use, to taxi an aircraft between that property and any location on airport. Sponsors of general aviation airports entering into any arrangement that results in permission for the owner of residential real property adjacent to or near the airport must comply with the requirements of Sec. 136 of Public Law 112-95 and the sponsor assurances. Airport Sponsor Assurances 3/2014 Page 6 of 20 6. Consistency with Local Plans. The project is reasonably consistent with plans (existing at the time of submission of this application) of public agencies that are authorized by the State in which the project is located to plan for the development of the area surrounding the airport. 7. Consideration of Local Interest. It has given fair consideration to the interest of communities in or near where the project may be located. 8. Consultation with Users. In making a decision to undertake any airport development project under Title 49, United States Code, it has undertaken reasonable consultations with affected parties using the airport at which project is proposed. 9. Public Hearings. In projects involving the location of an airport, an airport runway, or a major runway extension, it has afforded the opportunity for public hearings for the purpose of considering the economic, social, and environmental effects of the airport or runway location and its consistency with goals and objectives of such planning as has been carried out by the community and it shall, when requested by the Secretary, submit a copy of the transcript of such hearings to the Secretary. Further, for such projects, it has on its management board either voting representation from the communities where the project is located or has advised the communities that they have the right to petition the Secretary concerning a proposed project. 10. Metropolitan Planning Organization. In projects involving the location of an airport, an airport runway, or a major runway extension at a medium or large hub airport, the sponsor has made available to and has provided upon request to the metropolitan planning organization in the area in which the airport is located, if any, a copy of the proposed amendment to the airport layout plan to depict the project and a copy of any airport master plan in which the project is described or depicted. 11. Pavement Preventive Maintenance. With respect to a project approved after January 1, 1995, for the replacement or reconstruction of pavement at the airport, it assures or certifies that it has implemented an effective airport pavement maintenance -management program and it assures that it will use such program for the useful life of any pavement constructed, reconstructed or repaired with Federal financial assistance at the airport. It will provide such reports on pavement condition and pavement management programs as the Secretary determines may be useful. 12. Terminal Development Prerequisites. For projects which include terminal development at a public use airport, as defined in Title 49, it has, on the date of submittal of the project grant application, all the safety equipment required for certification of such airport under section 44706 of Title 49, United States Code, and all the security equipment required by rule or regulation, and Airport Sponsor Assurances 3/2014 Page 7 of 20 has provided for access to the passenger enplaning and deplaning area of such airport to passengers enplaning and deplaning from aircraft other than air carrier aircraft. 13. Accounting System, Audit, and Record Keeping Requirements. a. It shall keep all project accounts and records which fully disclose the amount and disposition by the recipient of the proceeds of this grant, the total cost of the project in connection with which this grant is given or used, and the amount or nature of that portion of the cost of the project supplied by other sources, and such other financial records pertinent to the project. The accounts and records shall be kept in accordance with an accounting system that will facilitate an effective audit in accordance with the Single Audit Act of 1984. b. It shall make available to the Secretary and the Comptroller General of the United States, or any of their duly authorized representatives, for the purpose of audit and examination, any books, documents, papers, and records of the recipient that are pertinent to this grant. The Secretary may require that an appropriate audit be conducted by a recipient. In any case in which an independent audit is made of the accounts of a sponsor relating to the disposition of the proceeds of a grant or relating to the project in connection with which this grant was given or used, it shall file a certified copy of such audit with the Comptroller General of the United States not later than six (6) months following the close of the fiscal year for which the audit was made. 14. Minimum Wage Rates. It shall include, in all contracts in excess of $2,000 for work on any projects funded under this grant agreement which involve labor, provisions establishing minimum rates of wages, to be predetermined by the Secretary of Labor, in accordance with the Davis -Bacon Act, as amended (40 U.S.C. 276a -276a-5), which contractors shall pay to skilled and unskilled labor, and such minimum rates shall be stated in the invitation for bids and shall be included in proposals or bids for the work. 15. Veteran's Preference. It shall include in all contracts for work on any project funded under this grant agreement which involve labor, such provisions as are necessary to insure that, in the employment of labor (except in executive, administrative, and supervisory positions), preference shall be given to Vietnam era veterans, Persian Gulf veterans, Afghanistan -Iraq war veterans, disabled veterans, and small business concerns owned and controlled by disabled veterans as defined in Section 47112 of Title 49, United States Code. However, this preference shall apply only where the individuals are available and qualified to perform the work to which the employment relates. 16. Conformity to Plans and Specifications. It will execute the project subject to plans, specifications, and schedules approved by the Secretary. Such plans, specifications, and schedules shall be submitted to the Secretary prior to commencement of site preparation, construction, or other performance under this grant agreement, and, upon approval of the Secretary, shall be incorporated into this grant agreement. Any modification to the approved plans, Airport Sponsor Assurances 3/2014 Page 8 of 20 specifications, and schedules shall also be subject to approval of the Secretary, and incorporated into this grant agreement. 17. Construction Inspection and Approval. It will provide and maintain competent technical supervision at the construction site throughout the project to assure that the work conforms to the plans, specifications, and schedules approved by the Secretary for the project. It shall subject the construction work on any project contained in an approved project application to inspection and approval by the Secretary and such work shall be in accordance with regulations and procedures prescribed by the Secretary. Such regulations and procedures shall require such cost and progress reporting by the sponsor or sponsors of such project as the Secretary shall deem necessary. 18. Planning Projects. In carrying out planning projects: a. It will execute the project in accordance with the approved program narrative contained in the project application or with the modifications similarly approved. b. It will furnish the Secretary with such periodic reports as required pertaining to the planning project and planning work activities. c. It will include in all published material prepared in connection with the planning project a notice that the material was prepared under a grant provided by the United States. d. It will make such material available for examination by the public, and agrees that no material prepared with funds under this project shall be subject to copyright in the United States or any other country. e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and otherwise use any of the material prepared in connection with this grant. f It will grant the Secretary the right to disapprove the sponsor's employment of specific consultants and their subcontractors to do all or any part of this project as well as the right to disapprove the proposed scope and cost of professional services. g. It will grant the Secretary the right to disapprove the use of the sponsor's employees to do all or any part of the project. h. It understands and agrees that the Secretary's approval of this project grantor the Secretary's approval of any planning material developed as part of this grant does not constitute or imply any assurance or commitment on the part of the Secretary to approve any pending or future application for a Federal airport grant. 19. Operation and Maintenance. a. The airport and all facilities which are necessary to serve the aeronautical users of the airport, other than facilities owned or controlled by the United States, shall be operated at all times in a safe and serviceable condition and in accordance with the minimum standards as may be required or prescribed by applicable Federal, Airport Sponsor Assurances 3/2014 Page 9 of 20 state and local agencies for maintenance and operation. It will not cause or permit any activity or action thereon which would interfere with its use for airport purposes. It will suitably operate and maintain the airport and all facilities thereon or connected therewith, with due regard to climatic and flood conditions. Any proposal to temporarily close the airport for non -aeronautical purposes must first be approved by the Secretary. In furtherance of this assurance, the sponsor will have in effect arrangements for - 1) Operating the airport's aeronautical facilities whenever required; 2) Promptly marking and lighting hazards resulting from airport conditions, including temporary conditions; and 3) Promptly notifying airmen of any condition affecting aeronautical use of the airport. Nothing contained herein shall be construed to require that the airport be operated for aeronautical use during temporary periods when snow, flood or other climatic conditions interfere with such operation and maintenance. Further, nothing herein shall be construed as requiring the maintenance, repair, restoration, or replacement of any structure or facility which is substantially damaged or destroyed due to an act of God or other condition or circumstance beyond the control of the sponsor. b. It will suitably operate and maintain noise compatibility program items that it owns or controls upon which Federal funds have been expended. 20. Hazard Removal and Mitigation. It will take appropriate action to assure that such terminal airspace as is required to protect instrument and visual operations to the airport (including established minimum flight altitudes) will be adequately cleared and protected by removing, lowering, relocating, marking, or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation of future airport hazards. 21. Compatible Land Use. It will take appropriate action, to the extent reasonable, including the adoption of zoning laws, to restrict the use of land adjacent to or in the immediate vicinity of the airport to activities and purposes compatible with normal airport operations, including landing and takeoff of aircraft. In addition, if the project is for noise compatibility program implementation, it will not cause or permit any change in land use, within its jurisdiction, that will reduce its compatibility, with respect to the airport, of the noise compatibility program measures upon which Federal funds have been expended. 22. Economic Nondiscrimination. a. It will make the airport available as an airport for public use on reasonable terms and without unjust discrimination to all types, kinds and classes of aeronautical activities, including commercial aeronautical activities offering services to the public at the airport. b. In any agreement, contract, lease, or other arrangement under which a right or privilege at the airport is granted to any person, firm, or corporation to conduct or Airport Sponsor Assurances 3/2014 Page 10 of 20 to engage in any aeronautical activity for furnishing services to the public at the airport, the sponsor will insert and enforce provisions requiring the contractor to- t) furnish said services on a reasonable, and not unjustly discriminatory, basis to all users thereof, and 2) charge reasonable, and not unjustly discriminatory, prices for each unit or service, provided that the contractor may be allowed to make reasonable and nondiscriminatory discounts, rebates, or other similar types of price reductions to volume purchasers. c. Each fixed -based operator at the airport shall be subject to the same rates, fees, rentals, and other charges as are uniformly applicable to all other fixed -based operators making the same or similar uses of such airport and utilizing the same or similar facilities. d. Each air carrier using such airport shall have the right to service itself or to use any fixed -based operator that is authorized or permitted by the airport to serve any air carrier at such airport. e. Each air carrier using such airport (whether as a tenant, non -tenant, or subtenant of another air carrier tenant) shall be subject to such nondiscriminatory and substantially comparable rules, regulations, conditions, rates, fees, rentals, and other charges with respect to facilities directly and substantially related to providing air transportation as are applicable to all such air carriers which make similar use of such airport and utilize similar facilities, subject to reasonable classifications such as tenants or non -tenants and signatory carriers and non - signatory carriers. Classification or status as tenant or signatory shall not be unreasonably withheld by any airport provided an air carrier assumes obligations substantially similar to those already imposed on air carriers in such classification or status. f It will not exercise or grant any right or privilege which operates to prevent any person, firm, or corporation operating aircraft on the airport from performing any services on its own aircraft with its own employees [including, but not limited to maintenance, repair, and fueling] that it may choose to perform. g. In the event the sponsor itself exercises any of the rights and privileges referred to in this assurance, the services involved will be provided on the same conditions as would apply to the furnishing of such services by commercial aeronautical service providers authorized by the sponsor under these provisions. h. The sponsor may establish such reasonable, and not unjustly discriminatory, conditions to be met by all users of the airport as may be necessary for the safe and efficient operation of the airport. i. The sponsor may prohibit or limit any given type, kind or class of aeronautical use of the airport if such action is necessary for the safe operation of the airport or necessary to serve the civil aviation needs of the public. Airport Sponsor Assurances 3/2014 Page 11 of 20 23. Exclusive Rights. It will permit no exclusive right for the use of the airport by any person providing, or intending to provide, aeronautical services to the public. For purposes of this paragraph, the providing of the services at an airport by a single fixed -based operator shall not be construed as an exclusive right if both of the following apply: a. It would be unreasonably costly, burdensome, or impractical for more than one fixed -based operator to provide such services, and b. If allowing more than one fixed -based operator to provide such services would require the reduction of space leased pursuant to an existing agreement between such single fixed -based operator and such airport. It further agrees that it will not, either directly or indirectly, grant or permit any person, firm, or corporation, the exclusive right at the airport to conduct any aeronautical activities, including, but not limited to charter flights, pilot training, aircraft rental and sightseeing, aerial photography, crop dusting, aerial advertising and surveying, air carrier operations, aircraft sales and services, sale of aviation petroleum products whether or not conducted in conjunction with other aeronautical activity, repair and maintenance of aircraft, sale of aircraft parts, and any other activities which because of their direct relationship to the operation of aircraft can be regarded as an aeronautical activity, and that it will terminate any exclusive right to conduct an aeronautical activity now existing at such an airport before the grant of any assistance under Title 49, United States Code. 24. Fee and Rental Structure. It will maintain a fee and rental structure for the facilities and services at the airport which will make the airport as self-sustaining as possible under the circumstances existing at the particular airport, taking into account such factors as the volume of traffic and economy of collection. No part of the Federal share of an airport development, airport planning or noise compatibility project for which a grant is made under Title 49, United States Code, the Airport and Airway Improvement Act of 1982, the Federal Airport Act or the Airport and Airway Development Act of 1970 shall be included in the rate basis in establishing fees, rates, and charges for users of that airport. 25. Airport Revenues. a. All revenues generated by the airport and any local taxes on aviation fuel established after December 30, 1987, will be expended by it for the capital or operating costs of the airport; the local airport system; or other local facilities which are owned or operated by the owner or operator of the airport and which are directly and substantially related to the actual air transportation of passengers or property; or for noise mitigation purposes on or off the airport. The following exceptions apply to this paragraph: 1) If covenants or assurances in debt obligations issued before September 3, 1982, by the owner or operator of the airport, or provisions enacted before September 3, 1982, in governing statutes controlling the owner or operator's financing, provide for the use of the revenues from any of the airport owner or Airport Sponsor Assurances 3/2014 Page 12 of 20 operator's facilities, including the airport, to support not only the airport but also the airport owner or operator's general debt obligations or other facilities, then this limitation on the use of all revenues generated by the airport (and, in the case of a public airport, local taxes on aviation fuel) shall not apply. 2) If the Secretary approves the sale of a privately owned airport to a public sponsor and provides funding for any portion of the public sponsor's acquisition of land, this limitation on the use of all revenues generated by the sale shall not apply to certain proceeds from the sale. This is conditioned on repayment to the Secretary by the private owner of an amount equal to the remaining unamortized portion (amortized over a 20 -year period) of any airport improvement grant made to the private owner for any purpose other than land acquisition on or after October 1, 1996, plus an amount equal to the federal share of the current fair market value of any land acquired with an airport improvement grant made to that airport on or after October 1, 1996. 3) Certain revenue derived from or generated by mineral extraction, production, lease, or other means at a general aviation airport (as defined at Section 47102 of title 49 United States Code), if the FAA determines the airport sponsor meets the requirements set forth in Sec. 813 of Public Law 112-95. b. As part of the annual audit required under the Single Audit Act of 1984, the sponsor will direct that the audit will review, and the resulting audit report will provide an opinion concerning, the use of airport revenue and taxes in paragraph (a), and indicating whether funds paid or transferred to the owner or operator are paid or transferred in a manner consistent with Title 49, United States Code and any other applicable provision of law, including any regulation promulgated by the Secretary or Administrator. c. Any civil penalties or other sanctions will be imposed for violation of this assurance in accordance with the provisions of Section 47107 of Title 49, United States Code. 26. Reports and Inspections. It will: a. submit to the Secretary such annual or special financial and operations reports as the Secretary may reasonably request and make such reports available to the public; make available to the public at reasonable times and places a report of the airport budget in a format prescribed by the Secretary; b. for airport development projects, make the airport and all airport records and documents affecting the airport, including deeds, leases, operation and use agreements, regulations and other instruments, available for inspection by any duly authorized agent of the Secretary upon reasonable request; c. for noise compatibility program projects, make records and documents relating to the project and continued compliance with the terms, conditions, and assurances of this grant agreement including deeds, leases, agreements, regulations, and other instruments, available for inspection by any duly authorized agent of the Secretary upon reasonable request; and Airport Sponsor Assurances 3/2014 Page 13 of 20 d. in a format and time prescribed by the Secretary, provide to the Secretary and make available to the public following each of its fiscal years, an annual report listing in detail: 1) all amounts paid by the airport to any other unit of government and the purposes for which each such payment was made; and 2) all services and property provided by the airport to other units of government and the amount of compensation received for provision of each such service and property. 27. Use by Government Aircraft. It will make available all of the facilities of the airport developed with Federal financial assistance and all those usable for landing and takeoff of aircraft to the United States for use by Government aircraft in common with other aircraft at all times without charge, except, if the use by Government aircraft is substantial, charge may be made for a reasonable share, proportional to such use, for the cost of operating and maintaining the facilities used. Unless otherwise determined by the Secretary, or otherwise agreed to by the sponsor and the using agency, substantial use of an airport by Government aircraft will be considered to exist when operations of such aircraft are in excess of those which, in the opinion of the Secretary, would unduly interfere with use of the landing areas by other authorized aircraft, or during any calendar month that — a. Five (5) or more Government aircraft are regularly based at the airport or on land adjacent thereto; or b. The total number of movements (counting each landing as a movement) of Government aircraft is 300 or more, or the gross accumulative weight of Government aircraft using the airport (the total movement of Government aircraft multiplied by gross weights of such aircraft) is in excess of five million pounds. 28. Land for Federal Facilities. It will furnish without cost to the Federal Government for use in connection with any air traffic control or air navigation activities, or weather -reporting and communication activities related to air traffic control, any areas of land or water, or estate therein, or rights in buildings of the sponsor as the Secretary considers necessary or desirable for construction, operation, and maintenance at Federal expense of space or facilities for such purposes. Such areas or any portion thereof will be made available as provided herein within four months after receipt of a written request from the Secretary. 29. Airport Layout Plan. a. It will keep up to date at all times an airport layout plan of the airport showing 1) boundaries of the airport and all proposed additions thereto, together with the boundaries of all offsite areas owned or controlled by the sponsor for airport purposes and proposed additions thereto; 2) the location and nature of all existing and proposed airport facilities and structures (such as runways, taxiways, aprons, terminal buildings, hangars and Airport Sponsor Assurances 3/2014 Page 14 of 20 roads), including all proposed extensions and reductions of existing airport facilities; 3) the location of all existing and proposed nonaviation areas and of all existing improvements thereon; and 4) all proposed and existing access points used to taxi aircraft across the airport's property boundary. Such airport layout plans and each amendment, revision, or modification thereof, shall be subject to the approval of the Secretary which approval shall be evidenced by the signature of a duly authorized representative of the Secretary on the face of the airport layout plan. The sponsor will not make or permit any changes or alterations in the airport or any of its facilities which are not in conformity with the airport layout plan as approved by the Secretary and which might, in the opinion of the Secretary, adversely affect the safety, utility or efficiency of the airport. b. If a change or alteration in the airport or the facilities is made which the Secretary determines adversely affects the safety, utility, or efficiency of any federally owned, leased, or funded property on or off the airport and which is not in conformity with the airport layout plan as approved by the Secretary, the owner or operator will, if requested, by the Secretary (1) eliminate such adverse effect in a manner approved by the Secretary; or (2) bear all costs of relocating such property (or replacement thereof) to a site acceptable to the Secretary and all costs of restoring such property (or replacement thereof) to the level of safety, utility, efficiency, and cost of operation existing before the unapproved change in the airport or its facilities except in the case of a relocation or replacement of an existing airport facility due to a change in the Secretary's design standards beyond the control of the airport sponsor. 30. Civil Rights. It will promptly take any measures necessary to ensure that no person in the United States shall, on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in any activity conducted with, or benefiting from, funds received from this grant. a. Using the definitions of activity, facility and program as found and defined in §§ 21.23 (b) and 21.23 (e) of 49 CFR § 21, the sponsor will facilitate all programs, operate all facilities, or conduct all programs in compliance with all non- discrimination requirements imposed by, or pursuant to these assurances. b. Applicability 1) Programs and Activities. If the sponsor has received a grant (or other federal assistance) for any of the sponsor's program or activities, these requirements extend to all of the sponsor's programs and activities. 2) Facilities. Where it receives a grant or other federal financial assistance to construct, expand, renovate, remodel, alter or acquire a facility, or part of a facility, the assurance extends to the entire facility and facilities operated in connection therewith. Airport Sponsor Assurances 3/2014 Page 15 of 20 3) Real Property. Where the sponsor receives a grant or other Federal financial assistance in the form of, or for the acquisition of real property or an interest in real property, the assurance will extend to rights to space on, over, or under such property. c. Duration. The sponsor agrees that it is obligated to this assurance for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the assurance obligates the sponsor, or any transferee for the longer of the following periods: 1) So long as the airport is used as an airport, or for another purpose involving the provision of similar services or benefits; or 2) So long as the sponsor retains ownership or possession of the property. d. Required Solicitation Language. It will include the following notification in all solicitations for bids, Requests For Proposals for work, or material under this grant agreement and in all proposals for agreements, including airport concessions, regardless of funding source: "The (Name of Sponsor), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award." e. Required Contract Provisions. 1) It will insert the non-discrimination contract clauses requiring compliance with the acts and regulations relative to non-discrimination in Federally - assisted programs of the DOT, and incorporating the acts and regulations into the contracts by reference in every contract or agreement subject to the non- discrimination in Federally -assisted programs of the DOT acts and regulations. 2) It will include a list of the pertinent non-discrimination authorities in every contract that is subject to the non-discrimination acts and regulations. 3) It will insert non-discrimination contract clauses as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a sponsor. 4) It will insert non-discrimination contract clauses prohibiting discrimination on the basis of race, color, national origin, creed, sex, age, or handicap as a Airport Sponsor Assurances 3/2014 Page 16 of 20 covenant running with the land, in any future deeds, leases, license, permits, or similar instruments entered into by the sponsor with other parties: a) For the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and b) For the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program. f It will provide for such methods of administration for the program as are found by the Secretary to give reasonable guarantee that it, other recipients, sub -recipients, sub -grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the acts, the regulations, and this assurance. g. It agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the acts, the regulations, and this assurance. 31. Disposal of Land. a. For land purchased under a grant for airport noise compatibility purposes, including land serving as a noise buffer, it will dispose of the land, when the land is no longer needed for such purposes, at fair market value, at the earliest practicable time. That portion of the proceeds of such disposition which is proportionate to the United States' share of acquisition of such land will be, at the discretion of the Secretary, (1) reinvested in another project at the airport, or (2) transferred to another eligible airport as prescribed by the Secretary. The Secretary shall give preference to the following, in descending order, (1) reinvestment in an approved noise compatibility project, (2) reinvestment in an approved project that is eligible for grant funding under Section 47117(e) of title 49 United States Code, (3) reinvestment in an approved airport development project that is eligible for grant funding under Sections 47114, 47115, or 47117 of title 49 United States Code, (4) transferred to an eligible sponsor of another public airport to be reinvested in an approved noise compatibility project at that airport, and (5) paid to the Secretary for deposit in the Airport and Airway Trust Fund. If land acquired under a grant for noise compatibility purposes is leased at fair market value and consistent with noise buffering purposes, the lease will not be considered a disposal of the land. Revenues derived from such a lease may be used for an approved airport development project that would otherwise be eligible for grant funding or any permitted use of airport revenue. b. For land purchased under a grant for airport development purposes (other than noise compatibility), it will, when the land is no longer needed for airport purposes, dispose of such land at fair market value or make available to the Secretary an amount equal to the United States' proportionate share of the fair market value of the land. That portion of the proceeds of such disposition which is proportionate to the United States' share of the cost of acquisition of such land will, (1) upon application to the Secretary, be reinvested or transferred to another Airport Sponsor Assurances 3/2014 Page 17 of 20 eligible airport as prescribed by the Secretary. The Secretary shall give preference to the following, in descending order: (1) reinvestment in an approved noise compatibility project, (2) reinvestment in an approved project that is eligible for grant funding under Section 47117(e) of title 49 United States Code, (3) reinvestment in an approved airport development project that is eligible for grant funding under Sections 47114, 47115, or 47117 of title 49 United States Code, (4) transferred to an eligible sponsor of another public airport to be reinvested in an approved noise compatibility project at that airport, and (5) paid to the Secretary for deposit in the Airport and Airway Trust Fund. c. Land shall be considered to be needed for airport purposes under this assurance if (1) it may be needed for aeronautical purposes (including runway protection zones) or serve as noise buffer land, and (2) the revenue from interim uses of such land contributes to the financial self-sufficiency of the airport. Further, land purchased with a grant received by an airport operator or owner before December 31, 1987, will be considered to be needed for airport purposes if the Secretary or Federal agency making such grant before December 31, 1987, was notified by the operator or owner of the uses of such land, did not object to such use, and the land continues to be used for that purpose, such use having commenced no later than December 15, 1989. d. Disposition of such land under (a) (b) or (c) will be subject to the retention or reservation of any interest or right therein necessary to ensure that such land will only be used for purposes which are compatible with noise levels associated with operation of the airport. 32. Engineering and Design Services. It will award each contract, or sub -contract for program management, construction management, planning studies, feasibility studies, architectural services, preliminary engineering, design, engineering, surveying, mapping or related services with respect to the project in the same manner as a contract for architectural and engineering services is negotiated under Title IX of the Federal Property and Administrative Services Act of 1949 or an equivalent qualifications -based requirement prescribed for or by the sponsor of the airport. 33. Foreign Market Restrictions. It will not allow funds provided under this grant to be used to fund any project which uses any product or service of a foreign country during the period in which such foreign country is listed by the United States Trade Representative as denying fair and equitable market opportunities for products and suppliers of the United States in procurement and construction. 34. Policies, Standards, and Specifications. It will carry out the project in accordance with policies, standards, and specifications approved by the Secretary including but not limited to the advisory circulars listed in the Current FAA Advisory Circulars for AIP projects, dated (the latest approved version as of this grant offer) and included in this grant, and in accordance Airport Sponsor Assurances 3/2014 Page 18 of 20 with applicable state policies, standards, and specifications approved by the Secretary. 35. Relocation and Real Property Acquisition. a. It will be guided in acquiring real property, to the greatest extent practicable under State law, by the land acquisition policies in Subpart B of 49 CFR Part 24 and will pay or reimburse property owners for necessary expenses as specified in Subpart B. b. It will provide a relocation assistance program offering the services described in Subpart C and fair and reasonable relocation payments and assistance to displaced persons as required in Subpart D and E of 49 CFR Part 24. c. It will make available within a reasonable period of time prior to displacement, comparable replacement dwellings to displaced persons in accordance with Subpart E of 49 CFR Part 24. 36. Access By Intercity Buses. The airport owner or operator will permit, to the maximum extent practicable, intercity buses or other modes of transportation to have access to the airport; however, it has no obligation to fund special facilities for intercity buses or for other modes of transportation. 37. Disadvantaged Business Enterprises. The sponsor shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT -assisted contract covered by 49 CFR Part 26, or in the award and performance of any concession activity contract covered by 49 CFR Part 23. In addition, the sponsor shall not discriminate on the basis of race, color, national origin or sex in the administration of its DBE and ACDBE programs or the requirements of 49 CFR Parts 23 and 26. The sponsor shall take all necessary and reasonable steps under 49 CFR Parts 23 and 26 to ensure nondiscrimination in the award and administration of DOT -assisted contracts, and/or concession contracts. The sponsor's DBE and ACDBE programs, as required by 49 CFR Parts 26 and 23, and as approved by DOT, are incorporated by reference in this agreement. Implementation of these programs is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the sponsor of its failure to carry out its approved program, the Department may impose sanctions as provided for under Parts 26 and 23 and may, in appropriate cases, refer the matter for enforcement under 18 U. S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1936 (31 U.S.C. 3801). 38. Hangar Construction. If the airport owner or operator and a person who owns an aircraft agree that a hangar is to be constructed at the airport for the aircraft at the aircraft owner's expense, the airport owner or operator will grant to the aircraft owner for the hangar a long term lease that is subject to such terms and conditions on the hangar as the airport owner or operator may impose. Airport Sponsor Assurances 3/2014 Page 19 of 20 39. Competitive Access. a. If the airport owner or operator of a medium or large hub airport (as defined in section 47102 of title 49, U.S.C.) has been unable to accommodate one or more requests by an air carrier for access to gates or other facilities at that airport in order to allow the air carrier to provide service to the airport or to expand service at the airport, the airport owner or operator shall transmit a report to the Secretary that - 1) Describes the requests; 2) Provides an explanation as to why the requests could not be accommodated; and 3) Provides a time frame within which, if any, the airport will be able to accommodate the requests. b. Such report shall be due on either February 1 or August 1 of each year if the airport has been unable to accommodate the request(s) in the six month period prior to the applicable due date. Airport Sponsor Assurances 3/2014 Page 20 of 20 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: City Data Practices Policies Department: Legal LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In accordance with Minnesota law, the City must update or reaffirm its Data Practices policy by August 1 of each year. Staff is recommending to update the policy by separating it into two policies - one policy for members of the public and one policy for data subjects. BOARD ACTION REQUESTED: Approve update of City Data Practices policy. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: G Data Practices Policy for Members of the Public Right to Access Public Data The Government Data Practices Act (Minnesota Statutes, Chapter 13) presumes that all government data are public unless a state or federal law says the data are not public. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc. The Government Data Practices Act also provides that this government entity must keep all government data in a way that makes it easy for you, as a member of the public, to access public data. You have the right to look at (inspect), free of charge, all public data that we keep. You also have the right to get copies of public data. The Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. How to Make a Data Request To look at data or request copies of data that this government entity keeps, make a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 4. You may make your request for data by mail, fax or email using the data request form on page 6. If you choose not to use the data request form, your request should include: • that you, as a member of the public, are making a request for data under the Government Data Practices Act, Minnesota Statutes, Chapter 13; • whether you would like to look at the data, get copies of the data, or both; and • a clear description of the data you would like to inspect or have copied. This government entity cannot require you, as a member of the public, to identify yourself or explain the reason for your data request. However, depending on how you want us to process your request (if, for example, you want us to mail you copies of data), we may need some information about you. If you choose not to give us any identifying information, we will provide you with contact information so you may check on the status of your request. In addition, please keep in mind that if we do not understand your request and have no way to contact you, we will not be able to begin processing your request. How We Respond to a Data Request Upon receiving your request, we will work to process it. If we do not have the data, we will notify you in writing as soon as reasonably possible. If we have the data, but the data are not public, we will notify you as soon as reasonably possible and state which specific law says the data are not public. If we have the data, and the data are public, we will respond to your request appropriately and promptly, within a reasonable amount of time by doing one of the following: o arrange a date, time, and place to inspect data, for free, if your request is to look at the data, or o provide you with copies of the data as soon as reasonably possible. You may choose to pick up your copies, or we will mail or fax them to you. If you want us to send you the copies, Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 2 you will need to provide us with an address or fax number. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 5. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, the Government Data Practices Act does not require us to answer questions that are not requests for data. Requests for Summary Data Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data. We will prepare summary data if you make your request in writing and pre -pay for the cost of creating the data. Upon receiving your written request — you may use the data request form on page 6 — we will respond within ten business days with the data or details of when the data will be ready and how much we will charge. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 3 Data Practices Contacts Responsible Authority City Administrator 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Compliance Official City Attorney 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Designee(s) Executive Assistant/Paralegal 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 4 Copy Costs — Members of the Public This government entity charges members of the public for copies of government data. These charges are authorized under Minnesota Statutes, section 13.03, subdivision 3(c). For 100 or Fewer Paper Copies — 25 cents per page 100 or fewer pages of black and white, letter or legal size paper copies cost 25C for a one-sided copy, or 50C for a two-sided copy. The City does not charge for copies that are 10 pages or less. Most Other Types of Copies — Actual cost The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost of searching for and retrieving the data, and making the copies or electronically transmitting the data (e.g. sending the data by email). In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. The cost of employee time to search for data, retrieve data, and make copies is the retriever's hourly rate. If, because of the subject matter of your request, we find it necessary for a higher -paid employee to search for and retrieve the data, we will calculate the search and retrieval portion of the copy charge at the higher salary/wage. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 5 Data Request Form - Members of the Public Date of request: I am requesting access to data in the following way: ❑ Inspection ❑ Copies ❑ Both inspection and copies Note: inspection is free but [government entity needs to fill in if they charge for data — e.g., we charge for copies when the cost is over $10.00]. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Contact Information Name: Address: Phone number: Email address: You do not have to provide any of the above contact information. However, if you want us to mail/email you copies of data, we will need some type of contact information. In addition, if we do not understand your request and need to get clarification from you, without contact information we will not be able to begin processing your request until you contact us. We will respond to your request as soon as reasonably possible. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 6 APPENDIX A NONPUBLIC, PRIVATE & CONFIDENTIAL DATA MAINTAINED BY THE City of Hutchinson 1. PERSONNEL DATA (PRIVATE) Generally dall data about people who are or were an employee, applicant for employment, volunteer, independent contractor, or member of or applicant for a board or commission is private, with the exceptions noted below. Public Data — Applicants The following data on current and former applicants is public: * Veteran Status * Relevant test scores * Rank on eligible list * Education and training * Work availability * Name, after being certified as eligible for appointment to a vacancy or when considered a finalist for a position of public employment (which occurs when the person has been selected to be interviewed by the appointing authority) * Names and addresses of applicants for appointment to and members of an advisory board or commission. Public Data — Employees The following data on current and former employees, volunteers, independent contractors, and members of advisory boards and commissions are public: * Name * Actual gross salary * Salary range * Contract fees * Actual gross pension * Value and nature of employer paid fringe benefits * Basis for and the amount of added remuneration, including expense reimbursement, in addition to salary * Job title * Job Description * Education and training background * Previous work experience * Date of first and last employment * The existence and status (but not nature) of any complaints or charges against the employee, regardless of whether the complaint or charge resulted in a disciplinary action * Terms of any agreement settling any dispute arising from the employment relationship, including a "buyout" agreement. * Work location * Work telephone number * Badge number * Honors and awards received * Payroll time sheets or other comparable data that are only used to account for employee's work time for payroll purposes, except to the extent that release of time sheet data would reveal the employee's reasons for the use of sick or other medical leave or other non- public data. * City and county of residence Undercover Law Enforcement Officer All personnel data about an undercover law enforcement officer is private until no longer assigned to those duties. Then the officer is subject to the same rules applicable to other employees unless the law enforcement agency determines that revealing the data would threaten the officer's safety or jeopardize an active investigation. Access by Labor Organizations Personnel data may be given to labor organizations and the Bureau of Mediation Services to the extent this it is necessary to conduct elections, notify employees of fair share fee assessments, or to implement state labor laws. Employee Assistance Programs All data associated with employee assistance programs is private. Harassment When there is a harassment complaint against an employee, the employee may not have access to data that would identify the complainant or other witnesses if the data would threaten the personal safety of the complainant or witness, or subject the complainant or witness to harassment. However, this information will be provided to the employee in order for him/her to prepare for a disciplinary proceeding that has been initiated. Peer Counseling Debriefing Data acquired by a peer group member in a public safety peer counseling debriefing is private data on the person being debriefed. Protection of Employee or Others If it is reasonably necessary to protect an employee from harm to self or to protect another person who may be harmed by the employee, information that is relevant to the safety concerns may be released to (1) the person who may be harmed or to the person's attorney when relevant to obtaining a restraining order, (2) a prepetition screening team in the commitment process, or (3) a court, law enforcement agency or prosecuting authority. 2. PROPERTY COMPLAINT DATA (CONFIDENTIAL). Minn. Stat. 13.44 The identities of individuals who register complaints concerning violations of state laws or local ordinances concerning the use of real property. 3. PLANNING QUESTIONAIRES (PRIVATE). Minn. Stat. 13.59 Names, addresses, and legal descriptions of property, that are collected in questionnaires or surveys of individuals and businesses for the purposes of planning, development, or redevelopment. 4. SECURITY INFORMATION (Nonpublic). Minn. State. 13.37 Data which is disclosed would be likely to substantially jeopardize the security of information, possessions, individuals or property against the theft, tampering, improper use, attempted escape, illegal disclosure, trespass, or physical injury. This includes crime prevention programs and their home addresses and telephone numbers, but these may be disseminated to other volunteers participating in crime prevention programs. 5. ABSENTEE BALLOTS (Nonpublic). Minn. Stat. 13.37 Sealed absentee ballots before opening by an election judge. 6. SEALED BIDS (Nonpublic) Minn. Stat. 13.37 7. LABOR RELATIONS INFORMATION (Nonpublic). Minn. Stat. 13.37 Management positions on economic and non -economic items that have not been presented during the collective bargaining process or interest arbitration, including information collected or created to prepare the management position. 8. FIREARMS DATA (PRIVATE). Minn. Stat. 13.87 Data about the purchase or transfer of firearms and applications for permits to carry firearms. 9. EXAMINATION DATA (Nonpublic). Minn. Stat. 13.34 Completed versions of personnel and licensing examinations shall be accessible to the individual who completed the examination, unless the responsible authority determines that access would compromise the objectivity, fairness, or integrity of the examination process. 10. ELECTED OFFICIALS CORRESPONDENCE (PRIVATE). Minn. Stat. 13.601 Correspondence between individuals and elected officials is private data on individuals, but may be made pubic by either the sender or the recipient. 11. BENEFIT DATA (PRIVATE). Minn. Stat. 13.462 All data about individuals participating in the City's rehabilitation program. 12. CIVIL INVESTIGATIVE DATA. Minn. Stat. 13.39 13. APPRAISAL DATA (CONFIDENTIAL). Minn. Stat. 13.44 Appraisals made for the purpose of selling or acquiring land. 14. ASSESSOR'S DATA (PRIVATE). Minn. Stat. 13.51 Data on sales sheets from private multiple listing service organizations. Income information on individuals used to determine eligibility of property for class 4d under Minn. Stat. 273.13 and 273.126. The following data regarding income properties: • Detailed income and expense figure, • Average vacancy factors, • Verified net rentable or net useable areas, • Anticipated income and expenses, • Projected vacancy factor, and • Lease information Social Security Numbers (Minn. Stat. 13.355) 15. TRANSPORTATION SERVICE DATA (PRIVATE). Minn. Stat. 13.72 Personal, medical, financial, or locational information, except name of applicants or users of transportation services for the disabled or elderly. 16. RECREATION DATA (PRIVATE). Minn. Stat. 13.548 For people enrolling in recreational or other social programs: name, address, telephone number, any other data that identifies the individual, and any data which describes the health or medical condition of the individual, family relationships, living arrangements, and opinions as to the emotional makeup or behavior of an individual. 17. LAW ENFORCEMENT DATA. Minn. Stat. 13.80 & 13.82 Data collected under the domestic abuse act is confidential. The audio recording of a 911 call is private regarding the individual making the call, but written transcript is public. Certain arrest data, request for service data, and response or incident data is public, under Minn. Stat. 13.82. Otherwise, investigative data collected to prepare a case against a person for the commission of a crime or civil wrong is confidential while the investigation is active. Photographs that are part of inactive investigation files are private if they are clearly offensive to common sensibilities. Booking photographs are public. The identity of a victim of child abuse or neglect is private. The identity of a reporter of child abuse or neglect is confidential. Inactive investigative data that relates to the alleged abuse or neglect of a child by a person responsible for the child's care is private. Videotapes of child abuse victims may not be released under any circumstances without a court order. The following are private: • The identity of undercover law enforcement officers. • The identity of criminal sexual conduct victims. • The identity of certain informants. • The identity of victims, witnesses, people making 911 call whose personal safety or property would be threatened by disclosure. • The identity of a person making a 911 call to receive help in a mental health emergency. Unique descriptions of stolen, lost, confiscated, or recovered property are private. Identities of customers of licensed pawnshops and secondhand goods dealers are private. Detention data that would disclose personal, medical, psychological or financial information or endanger an individual's life is private data (Minn. Stat. 13.85). Criminal history data is private, except convictions of crimes within the past 15 years (Minn. Stat. 13.87) Deliberative processes or investigative techniques are confidential. 18. CITY ATTORNEY RECORDS. Minn. Stat. 13.393 Statutes, rules, and professional standards concerning discovery, production of documents, introduction of evidence, and professional responsibility govern the use, collection, storage, and dissemination of data by the city attorney. 19. COUNCIL MEETINGS HAVING DATA CLASSIFIED AS NONPUBLIC Minn. Stat. 13D.05 Subd. 2. When meeting must be closed: (a) any portion of a meeting must be closed if expressly required by other law or if the following types of data are discussed: I . data that would identify alleged victims or reporters of criminal sexual conduct, domestic abuse, or maltreatment of minors or vulnerable adults; 2. internal affairs data relating to allegations of law enforcement personnel misconduct collected or created by a state agency, statewide system, or political subdivision; or 3. educational data, health data, medical data, welfare data, or mental health data that are not public data. (b) A public body shall close one or more meetings for preliminary consideration of allegations or charges against an individual subject to its authority. If the members conclude that discipline of any nature may be warranted as a result of those specific charges or allegations, further meetings or hearings relating to those specific charges or allegations held after that conclusion is reached must be open. A meeting must also be open at the request of the individual who is the subject of the meeting. Subd. 3. When meeting may be closed. (a) a public body may close a meeting to evaluate the performance of an individual who is subject to its authority. The public body shall identify the individual to be evaluated prior to closing a meeting. At its next open meeting, the public body shall summarize its conclusions regarding the evaluation. A meeting must be open at the request of an individual who is the subject of the meeting. (b) Meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege. G Data Practices Policy for Data Subjects Data about You The Government Data Practices Act (Minnesota Statutes, Chapter 13) says that data subjects have certain rights related to a government entity collecting, creating, and keeping government data about them. You are the subject of data when you can be identified from the data. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc. Classification of Data about You The Government Data Practices Act presumes that all government data are public unless a state or federal law says that the data are not public. Data about you are classified by state law as public, private, or confidential. See below for some examples. 1. Public data: We must give public data to anyone who asks; it does not matter who is asking for the data or why. The following is an example of public data about you: the names of Minnesota government employees 2. Private data: We cannot give private data to the general public, but you have access when the data are about you. We can share your private data with you, with someone who has your permission, with our government entity staff who need the data to do their work, and as permitted by law or court order. The following is an example of private data about you: Social Security numbers 3. Confidential data: Confidential data have the most protection. Neither the public nor you can get access even when the confidential data are about you. We can share confidential data about you with our government entity staff who need the data to do their work and to others as permitted by law or court order. We cannot give you access to confidential data. The following is an example of confidential data about you: the identity of the subject of an active criminal investigation Your Rights under the Government Data Practices Act This government entity must keep all government data in a way that makes it easy for you to access data about you. Also, we can collect and keep only those data about you that we need for administering and managing programs that are permitted by law. As a data subject, you have the following rights. • Access to Your Data You have the right to look at (inspect), free of charge, public and private data that we keep about you. You also have the right to get copies of public and private data about you. The Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 2 Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. Also, if you ask, we will tell you whether we keep data about you and whether the data are public, private, or confidential. As a parent, you have the right to look at and get copies of public and private data about your minor children (under the age of 18). As a legally appointed guardian, you have the right to look at and get copies of public and private data about an individual for whom you are appointed guardian. Minors have the right to ask this government entity not to give data about them to their parent or guardian. If you are a minor, we will tell you that you have this right. We may ask you to put your request in writing and to include the reasons that we should deny your parents access to the data. We will make the final decision about your request based on your best interests. Note: Minors do not have this right if the data in question are educational data maintained by an educational agency or institution. • When We Collect Data from You When we ask you to provide data about yourself that are not public, we must give you a notice. The notice is sometimes called a Tennessen warning. The notice controls what we do with the data that we collect from you. Usually, we can use and release the data only in the ways described in the notice. We will ask for your written permission if we need to use or release private data about you in a different way, or if you ask us to release the data to another person. This permission is called informed consent. If you want us to release data to another person, you must use the consent form we provide. • Protecting your Data The Government Data Practices Act requires us to protect your data. We have established appropriate safeguards to ensure that your data are safe. In the unfortunate event that we determine a security breach has occurred and an unauthorized person has gained access to your data, we will notify you as required by law. When your Data are Inaccurate and/or Incomplete You have the right to challenge the accuracy and/or completeness of public and private data about you. You also have the right to appeal our decision. If you are a minor, your parent or guardian has the right to challenge data about you. How to Make a Request for Your Data To look at data, or request copies of data that this government entity keeps about you, your minor children, or an individual for whom you have been appointed legal guardian, make a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 5. You may make your request by mail, fax or email using the data request form on page 7. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 3 If you choose not use to use the data request form, your request should include: • that you are making a request, under the Government Data Practices Act (Minnesota Statutes, Chapter 13), as a data subject, for data about you; • whether you would like to inspect the data, have copies of the data, or both; • a clear description of the data you would like to inspect or have copied; and • identifying information that proves you are the data subject, or data subject's parent/guardian. This government entity requires proof of your identity before we can respond to your request for data. If you are requesting data about your minor child, you must show proof that you are the minor's parent. If you are a guardian, you must show legal documentation of your guardianship. Please see the Standards for Verifying Identity located on page 8. How We Respond to a Data Request Once you make your request, we will work to process your request. If it is not clear what data you are requesting, we will ask you for clarification. • If we do not have the data, we will notify you in writing within 10 business days. • If we have the data, but the data are confidential or private data that are not about you, we will notify you within 10 business days and state which specific law says you cannot access the data. • If we have the data, and the data are public or private data about you, we will respond to your request within 10 business days, by doing one of the following: o arrange a date, time, and place to inspect data, for free, if your request is to look at the data, or o provide you with copies of the data within 10 business days. You may choose to pick up your copies, or we will mail or fax them to you. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 6. After we have provided you with access to data about you, we do not have to show you the data again for 6 months unless there is a dispute or we collect or create new data about you. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, we are not required under the Government Data Practices Act to respond to questions that are not specific requests for data. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 4 Data Practices Contacts Responsible Authority City Administrator 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Compliance Official City Attorney 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Designee(s) Executive Assistant/Paralegal 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 5 Copy Costs - Data Subjects This government entity charges data subjects for copies of government data. These charges are authorized under Minnesota Statutes, section 13.04, subdivision 3. The City does not charge for copies that are 10 pages or less. Actual Cost of Making the Copies In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. The cost of employee time to make copies is the retriever's hourly rate. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 6 Data Request Form - Data Subjects Date of request: To request data as a data subject, you must show a driver's license, military /D, or passport] as proof of identity. I am requesting access to data in the following way: [a valid state /D, such as ❑ Inspection ❑ Copies ❑ Both inspection and copies Note: inspection is free but a charge is applied for copies that are 10 pages or more. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Contact Information Data subject name Parent/Guardian name (if applicable Address Phone number Email address Staff Verification Identification provided We will respond to your request within 10 business days. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 7 Standards for Verifying Identity The following constitute proof of identity. • An adult individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota tribal ID • A minor individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota Tribal ID o a Minnesota school ID • The parent or guardian of a minor must provide a valid photo ID and either o a certified copy of the minor's birth certificate or o a certified copy of documents that establish the parent or guardian's relationship to the child, such as a court order relating to divorce, separation, custody, foster care a foster care contract an affidavit of parentage • The legal guardian for an individual must provide a valid photo ID and a certified copy of appropriate documentation of formal or informal appointment as guardian, such as o court order(s) o valid power of attorney Note: Individuals who do not exercise their data practices rights in person must provide either notarized or certified copies of the documents that are required or an affidavit of ID. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 8 APPENDIX A NONPUBLIC, PRIVATE & CONFIDENTIAL DATA MAINTAINED BY THE City of Hutchinson 1. PERSONNEL DATA (PRIVATE) Generally dall data about people who are or were an employee, applicant for employment, volunteer, independent contractor, or member of or applicant for a board or commission is private, with the exceptions noted below. Public Data — Applicants The following data on current and former applicants is public: * Veteran Status * Relevant test scores * Rank on eligible list * Education and training * Work availability * Name, after being certified as eligible for appointment to a vacancy or when considered a finalist for a position of public employment (which occurs when the person has been selected to be interviewed by the appointing authority) * Names and addresses of applicants for appointment to and members of an advisory board or commission. Public Data — Employees The following data on current and former employees, volunteers, independent contractors, and members of advisory boards and commissions are public: * Name * Actual gross salary * Salary range * Contract fees * Actual gross pension * Value and nature of employer paid fringe benefits * Basis for and the amount of added remuneration, including expense reimbursement, in addition to salary * Job title * Job Description * Education and training background * Previous work experience * Date of first and last employment * The existence and status (but not nature) of any complaints or charges against the employee, regardless of whether the complaint or charge resulted in a disciplinary action * Terms of any agreement settling any dispute arising from the employment relationship, including a "buyout" agreement. * Work location * Work telephone number * Badge number * Honors and awards received * Payroll time sheets or other comparable data that are only used to account for employee's work time for payroll purposes, except to the extent that release of time sheet data would reveal the employee's reasons for the use of sick or other medical leave or other non- public data. * City and county of residence Undercover Law Enforcement Officer All personnel data about an undercover law enforcement officer is private until no longer assigned to those duties. Then the officer is subject to the same rules applicable to other employees unless the law enforcement agency determines that revealing the data would threaten the officer's safety or jeopardize an active investigation. Access by Labor Organizations Personnel data may be given to labor organizations and the Bureau of Mediation Services to the extent this it is necessary to conduct elections, notify employees of fair share fee assessments, or to implement state labor laws. Employee Assistance Programs All data associated with employee assistance programs is private. Harassment When there is a harassment complaint against an employee, the employee may not have access to data that would identify the complainant or other witnesses if the data would threaten the personal safety of the complainant or witness, or subject the complainant or witness to harassment. However, this information will be provided to the employee in order for him/her to prepare for a disciplinary proceeding that has been initiated. Peer Counseling Debriefing Data acquired by a peer group member in a public safety peer counseling debriefing is private data on the person being debriefed. Protection of Employee or Others If it is reasonably necessary to protect an employee from harm to self or to protect another person who may be harmed by the employee, information that is relevant to the safety concerns may be released to (1) the person who may be harmed or to the person's attorney when relevant to obtaining a restraining order, (2) a prepetition screening team in the commitment process, or (3) a court, law enforcement agency or prosecuting authority. 2. PROPERTY COMPLAINT DATA (CONFIDENTIAL). Minn. Stat. 13.44 The identities of individuals who register complaints concerning violations of state laws or local ordinances concerning the use of real property. 3. PLANNING QUESTIONAIRES (PRIVATE). Minn. Stat. 13.59 Names, addresses, and legal descriptions of property, that are collected in questionnaires or surveys of individuals and businesses for the purposes of planning, development, or redevelopment. 4. SECURITY INFORMATION (Nonpublic). Minn. State. 13.37 Data which is disclosed would be likely to substantially jeopardize the security of information, possessions, individuals or property against the theft, tampering, improper use, attempted escape, illegal disclosure, trespass, or physical injury. This includes crime prevention programs and their home addresses and telephone numbers, but these may be disseminated to other volunteers participating in crime prevention programs. 5. ABSENTEE BALLOTS (Nonpublic). Minn. Stat. 13.37 Sealed absentee ballots before opening by an election judge. 6. SEALED BIDS (Nonpublic) Minn. Stat. 13.37 7. LABOR RELATIONS INFORMATION (Nonpublic). Minn. Stat. 13.37 Management positions on economic and non -economic items that have not been presented during the collective bargaining process or interest arbitration, including information collected or created to prepare the management position. 8. FIREARMS DATA (PRIVATE). Minn. Stat. 13.87 Data about the purchase or transfer of firearms and applications for permits to carry firearms. 9. EXAMINATION DATA (Nonpublic). Minn. Stat. 13.34 Completed versions of personnel and licensing examinations shall be accessible to the individual who completed the examination, unless the responsible authority determines that access would compromise the objectivity, fairness, or integrity of the examination process. 10. ELECTED OFFICIALS CORRESPONDENCE (PRIVATE). Minn. Stat. 13.601 Correspondence between individuals and elected officials is private data on individuals, but may be made pubic by either the sender or the recipient. 11. BENEFIT DATA (PRIVATE). Minn. Stat. 13.462 All data about individuals participating in the City's rehabilitation program. 12. CIVIL INVESTIGATIVE DATA. Minn. Stat. 13.39 13. APPRAISAL DATA (CONFIDENTIAL). Minn. Stat. 13.44 Appraisals made for the purpose of selling or acquiring land. 14. ASSESSOR'S DATA (PRIVATE). Minn. Stat. 13.51 Data on sales sheets from private multiple listing service organizations. Income information on individuals used to determine eligibility of property for class 4d under Minn. Stat. 273.13 and 273.126. The following data regarding income properties: • Detailed income and expense figure, • Average vacancy factors, • Verified net rentable or net useable areas, • Anticipated income and expenses, • Projected vacancy factor, and • Lease information Social Security Numbers (Minn. Stat. 13.355) 15. TRANSPORTATION SERVICE DATA (PRIVATE). Minn. Stat. 13.72 Personal, medical, financial, or locational information, except name of applicants or users of transportation services for the disabled or elderly. 16. RECREATION DATA (PRIVATE). Minn. Stat. 13.548 For people enrolling in recreational or other social programs: name, address, telephone number, any other data that identifies the individual, and any data which describes the health or medical condition of the individual, family relationships, living arrangements, and opinions as to the emotional makeup or behavior of an individual. 17. LAW ENFORCEMENT DATA. Minn. Stat. 13.80 & 13.82 Data collected under the domestic abuse act is confidential. The audio recording of a 911 call is private regarding the individual making the call, but written transcript is public. Certain arrest data, request for service data, and response or incident data is public, under Minn. Stat. 13.82. Otherwise, investigative data collected to prepare a case against a person for the commission of a crime or civil wrong is confidential while the investigation is active. Photographs that are part of inactive investigation files are private if they are clearly offensive to common sensibilities. Booking photographs are public. The identity of a victim of child abuse or neglect is private. The identity of a reporter of child abuse or neglect is confidential. Inactive investigative data that relates to the alleged abuse or neglect of a child by a person responsible for the child's care is private. Videotapes of child abuse victims may not be released under any circumstances without a court order. The following are private: • The identity of undercover law enforcement officers. • The identity of criminal sexual conduct victims. • The identity of certain informants. • The identity of victims, witnesses, people making 911 call whose personal safety or property would be threatened by disclosure. • The identity of a person making a 911 call to receive help in a mental health emergency. Unique descriptions of stolen, lost, confiscated, or recovered property are private. Identities of customers of licensed pawnshops and secondhand goods dealers are private. Detention data that would disclose personal, medical, psychological or financial information or endanger an individual's life is private data (Minn. Stat. 13.85). Criminal history data is private, except convictions of crimes within the past 15 years (Minn. Stat. 13.87) Deliberative processes or investigative techniques are confidential. 18. CITY ATTORNEY RECORDS. Minn. Stat. 13.393 Statutes, rules, and professional standards concerning discovery, production of documents, introduction of evidence, and professional responsibility govern the use, collection, storage, and dissemination of data by the city attorney. 19. COUNCIL MEETINGS HAVING DATA CLASSIFIED AS NONPUBLIC Minn. Stat. 13D.05 Subd. 2. When meeting must be closed: (a) any portion of a meeting must be closed if expressly required by other law or if the following types of data are discussed: I . data that would identify alleged victims or reporters of criminal sexual conduct, domestic abuse, or maltreatment of minors or vulnerable adults; 2. internal affairs data relating to allegations of law enforcement personnel misconduct collected or created by a state agency, statewide system, or political subdivision; or 3. educational data, health data, medical data, welfare data, or mental health data that are not public data. (b) A public body shall close one or more meetings for preliminary consideration of allegations or charges against an individual subject to its authority. If the members conclude that discipline of any nature may be warranted as a result of those specific charges or allegations, further meetings or hearings relating to those specific charges or allegations held after that conclusion is reached must be open. A meeting must also be open at the request of the individual who is the subject of the meeting. Subd. 3. When meeting may be closed. (a) a public body may close a meeting to evaluate the performance of an individual who is subject to its authority. The public body shall identify the individual to be evaluated prior to closing a meeting. At its next open meeting, the public body shall summarize its conclusions regarding the evaluation. A meeting must be open at the request of an individual who is the subject of the meeting. (b) Meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approve Authorizing Staff to begin Negotiations on a Garbage Contract Department: Administration LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Back in March of this year, the Council instructed staff to begin the process of putting together a Request for Proposal (RFP) on our residential refuse and compost collection and hauling contract. The RFP also include the pickup of refuse and compost at all of the city-owned locations. The last time the City sought proposals was in April of 2000. The current contract the City has entered into with Waste Management expires on October 1, 2015. RFPs went out in late May and early June. The City received two responses to its RFP request. One was from our current provider, Waste Management, and the other was from West Central Sanitation out of Willmar, MN. A group of Staff and I, along with and Councilman Arndt, have spent the past month or so reviewing the proposals which included an interview with Waste Management and West Central on July 9. Staff is asking that you consider one of the two proposals that we received for the next phase of the process which would include entering into a contract. Staff will be present to share their feelings on the two proposals the city received, and we will have additional information including the positives and negatives of each proposal available at the meeting on Tuesday. Staff will be asking the Council for authorization to begin negotiations with one of the companies on a new 5-year contract. BOARD ACTION REQUESTED: Approve authorizing staff to begin negotiations on a new Residential Mixed Municipal Solid Waste (Refuse) and Source Separated Organic Material (Compost) Collection and Hauling Services contract. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: June 2015 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 7/28/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the June Financial Reports for the general fund and enterprise funds. Also attached is the June Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUES: Taxes Other Taxes Licenses & Permits Intergovernmental Revenue Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfers -In Capital Contributions TOTAL REVENUES EXPENDITURES: Summary Income Statement General Fund June 30, 2015 Month of YTD Actual 2015 Budget YTD Actual June 2015 June 2015 2015 Budget Balance % Used June 2014 2014 Budget % Used 2,303,029.60 2,316,430.84 4,491,446.00 2,175,015.16 51.6% 2,295,387.29 4,491,446.00 51.1% 8,202.89 82,652.31 257,500.00 174,847.69 32.1% 57,779.87 245,000.00 23.6% 27,589.35 166,161.17 267,900.00 101,738.83 62.0% 138,393.51 240,000.00 57.7% 6,541.37 38,544.34 1,225,766.00 1,187,221.66 3.1% 48,866.18 1,094,270.00 4.5% 133,976.70 840,150.33 2,031,070.00 1,190,919.67 41.4% 835,847.57 2,045,923.00 40.9% 4,458.80 22,959.94 55,000.00 32,040.06 41.7% 29,675.38 50,000.00 59.4% 77,616.59 263,839.10 666,225.00 402,385.90 39.6% 257,320.01 646,500.00 39.8% - 422,096.00 2,160,537.00 1,738,441.00 19.5% 410,483.00 2,066,653.00 19.9% - - 25,000.00 25,000.00 0.0% - - 0.0% 2,561,415.30 4,152,834.03 11,180,444.00 7,027,609.97 37.1% 4,073,752.81 10,879,792.00 37.4% Wages & Benefits 583,600.95 3,339,678.00 7,491,996.00 4,152,318.00 44.6% 3,115,933.01 7,009,709.00 44.5% Supplies 116,168.01 334,324.04 782,636.00 448,311.96 42.7% 372,040.11 781,887.00 47.6% Services & Charges 228,076.33 1,097,586.50 2,310,846.00 1,213,259.50 47.5% 1,109,543.89 2,262,536.00 49.0% Miscellaneous Expenses 11,307.33 122,695.10 498,116.00 375,420.90 24.6% 137,887.81 533,068.00 25.9% Transfers -Out - 48,425.00 96,850.00 48,425.00 50.0% 47,015.00 96,000.00 49.0% Capital Outlay 223.00 7,646.00 - (7,646.00) 100.0% 1,519.60 - 100.0% TOTAL EXPENDITURES 939,375.62 4,950,354.64 11,180,444.00 6,230,089.36 44.3% 4,783,939.42 10,683,200.00 44.8% TOTAL REVENUE OVER (UNDER) EXPENDITURES 1,622,039.68 (797,520.61) - 797,520.61 (710,186.61) 196,592.00 Comments REVENUES: Taxes We received the first half property tax settlement in June. General Fund Expenditures by Department Month of YTD Actual 2015 Budget Department June 2015 June 2015 2015 Budget Balance % Used YTD Actual June 2014 2014 Budget % Used Mayor & City Council 2,662.70 17,442.30 46,380.00 28,937.70 37.6% 24,108.31 48,823.00 49.4% City Administrator 33,621.02 192,950.48 410,458.00 217,507.52 47.0% 197,635.43 412,884.00 47.9% Elections 2,107.57 5,603.07 7,378.00 1,774.93 75.9% 1,192.68 15,962.00 7.5% Finance Department 36,952.65 166,178.45 428,830.00 262,651.55 38.8% 131,387.70 295,894.00 44.4% Motor Vehicle 14,300.07 87,719.36 184,836.00 97,116.64 47.5% 139,697.80 254,100.00 55.0% Assessing - - 60,911.00 60,911.00 0.0% - 60,963.00 0.0% Legal 19,982.97 116,078.23 243,497.00 127,418.77 47.7% 105,981.08 256,142.00 41.4% Planning 12,225.47 67,501.83 145,943.00 78,441.17 46.3% 54,854.08 135,012.00 40.6% Information Services 33,214.68 184,912.57 414,288.00 229,375.43 44.6% 194,195.34 427,012.00 45.5% City Hall Building 11,540.78 43,964.96 95,343.00 51,378.04 46.1% 44,682.20 83,494.00 53.5% Police Department 230,822.90 1,385,497.58 3,072,077.00 1,686,579.42 45.1% 1,438,775.78 3,197,339.00 45.0% Hospital Security 18,450.18 125,804.88 291,299.00 165,494.12 43.2% - - 0.0% Emergency Management 99.76 1,098.96 14,388.00 13,289.04 7.6% 1,715.60 14,839.00 11.6% Safety Committee - 7,956.35 9,590.00 1,633.65 83.0% 7,937.32 13,276.00 59.8% Fire Department 13,860.24 128,763.90 292,199.00 163,435.10 44.1% 126,499.79 273,924.00 46.2% Protective Inspections 18,314.58 116,587.19 233,248.00 116,660.81 50.0% 86,149.59 178,407.00 48.3% Engineering 30,551.19 196,612.79 452,058.00 255,445.21 43.5% 189,007.21 424,543.00 44.5% Streets & Alleys 173,857.75 671,227.73 1,409,089.00 737,861.27 47.6% 734,743.26 1,374,733.00 53.4% Park/Recreation Administration 24,537.01 114,494.86 223,966.00 109,471.14 51.1% 108,732.85 218,929.00 49.7% Recreation 38,198.19 119,082.68 222,940.00 103,857.32 53.4% 116,462.36 218,072.00 53.4% Senior Citizen Center 8,804.24 38,046.70 74,795.00 36,748.30 50.9% 34,633.79 68,620.00 50.5% Civic Arena 14,886.77 156,360.39 324,826.00 168,465.61 48.1% 160,261.67 309,957.00 51.7% Park Department 96,763.67 402,460.56 839,821.00 437,360.44 47.9% 356,152.67 794,003.00 44.9% Recreation Building & Pool 16,924.67 70,941.74 188,732.00 117,790.26 37.6% 78,491.54 190,756.00 41.1% Events Center 16,426.12 110,568.16 234,707.00 124,138.84 47.1% 104,438.69 219,027.00 47.7% Evergreen Building 1,029.15 5,782.12 12,688.00 6,905.88 45.6% 5,370.33 17,393.00 30.9% Library 42,442.80 106,780.61 198,724.00 91,943.39 53.7% 94,802.31 190,606.00 49.7% Cemetery 11,453.60 48,876.17 116,840.00 67,963.83 41.8% 43,947.40 107,072.00 41.0% Airport 8,915.77 42,172.79 107,159.00 64,986.21 39.4% 42,667.87 99,776.00 42.8% Unallocated General Expense 6,429.12 218,887.23 823,434.00 604,546.77 26.6% 159,414.77 781,642.00 20.4% TOTAL EXPENDITURES 939 375.62 4,950,354.64 11 180 444.00 6,230,089.36 44.3% 4,783,939.42 10 683 200.00 44.8% Summary Income Statement Liquor Fund June 30, 2015 Month of YTD Actual 2015 Budget YTD Actual June 2015 June 2015 2015 Budget Balance % Used June 2014 2014 Budget % Used REVENUES: Sales - Liquor 173,365.93 910,388.30 1,907,000.00 (996,611.70) 47.7% 873,576.30 1,811,000.00 48.2% Sales -Wine 268,860.46 64,456.12 395,152.28 925,000.00 (529,847.72) 42.7% 392,921.40 951,000.00 41.3% Sales - Beer 297,484.37 1,326,948.74 2,753,000.00 (1,426,051.26) 48.2% 1,283,124.32 2,631,000.00 48.8% Sales - Other 13,389.37 50,266.62 110,000.00 (59,733.38) 45.7% 13,028.22 2,000.00 651.4% Other Revenues 101.97 1,453.90 3,000.00 (1,546.10) 48.5% 1,688.90 3,000.00 56.3% TOTAL REVENUES 548,797.76 2,684,209.84 5,698,000.00 (3,013,790.16) 47.1% 2,564,339.14 5,398,000.00 47.5% Gross Margin % EXPENDITURES: Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out 24.6% 25.0% 24.9% 25.0% 435,216.90 2,022,923.86 4,271,071.00 2,248,147.14 47.4% 1,925,013.26 4,045,650.00 47.6% 40,568.49 252,547.54 521,408.00 268,860.46 48.4% 246,733.76 502,400.00 49.1% 2,098.82 11,391.17 16,600.00 5,208.83 68.6% 9,435.77 15,600.00 60.5% 18,632.32 87,941.16 196,793.00 108,851.84 44.7% 74,921.54 186,264.00 40.2% - 349.64 5,500.00 5,150.36 6.4% 257.00 5,500.00 4.7% - - 82,075.00 82,075.00 0.0% - 73,600.00 0.0% - - 27,000.00 27,000.00 0.0% 19,523.00 27,000.00 72.3% - - 128,305.00 128,305.00 0.0% - 128,385.00 0.0% - - 465,000.00 465,000.00 0.0% - 450,000.00 0.0% TOTAL EXPENDITURES 496,516.53 2,375,153.37 5,713,752.00 3,338,598.63 41.6% 2,275,884.33 5,434,399.00 41.9% TOTAL REVENUE OVER (UNDER) EXPENDITURES 52,281.23 309,056.47 (15,752.00) 324,808.47 288,454.81 (36,399.00) Comments REVENUES: Sales Revenue: A 5.0% increase in customer count is driving the 4.7% increase in sales revenue. Monthly Sales 2015 Year to Date Sales Change 173,366 2015 2014 Change Liquor 910,388 873,576 4.2% Wine 395,152 392,921 0.6% Beer 1,326,949 1,283,124 3.4% Other 50,267 13,028 285.8% Total Sales 2,682,756 2,562,650 4.7% YTD Customer Count 111,627 106,310 5.0% Average Sale per Customer $24.03 $24.11 -0.3% Monthly Sales 2015 2014 Change 173,366 162,978 6.4% 64,456 58,860 9.5% 297,484 284,214 4.7% 13,389 3,507 281.8% 548,696 509,558 7.7% 21,373 20,004 6.8% $25.67 $25.47 0.8% Summary Income Statement Water Fund June 30, 2015 Month of YTD Actual 2015 Budget YTD Actual June 2015 June 2015 2015 Budget Balance % Used June 2014 2014 Budget % Used REVENUES: Local Sales Tax 57,701.12 223,500.84 725,000.00 (501,499.16) 30.8% 224,106.94 650,000.00 34.5% Water Sales 206,869.53 1,079,737.12 2,300,000.00 (1,220,262.88) 46.9% 1,081,290.39 2,381,500.00 45.4% Charges for Services 2,030.44 37,192.71 50,000.00 (12,807.29) 74.4% 36,667.16 42,500.00 86.3% Investment Earnings 167.58 167.58 34,153.00 (33,985.42) 0.5% (28.73) 20,000.00 -0.1% Reimbursements 1,125.20 10,456.21 50,000.00 (39,543.79) 20.9% 965.00 64,192.00 1.5% Other Financing Sources - - - - 0.0% - - 0.0% Fund Balance - - - - 0.0% - - 0.0% TOTAL REVENUES 267,893.87 1,351,054.46 3,159,153.00 (1,808,098.54) 42.8% 1,343,000.76 3,158,192.00 42.5% EXPENDITURES: Wages & Benefits 35,284.03 188,789.70 500,766.00 311,976.30 37.7% 180,487.85 427,480.00 42.2% Supplies 21,564.64 57,135.02 123,250.00 66,114.98 46.4% 46,608.58 124,250.00 37.5% Services & Charges 53,583.64 180,608.43 457,724.00 277,115.57 39.5% 201,000.12 409,618.00 49.1% Miscellaneous Expenses 336.87 9,853.31 16,700.00 6,846.69 59.0% 8,736.73 22,000.00 39.7% Depreciation Expense - - 1,104,000.00 1,104,000.00 0.0% - 1,105,500.00 0.0% Capital Outlay 189,505.83 309,020.17 543,750.00 234,729.83 56.8% - 250,000.00 0.0% Debt Service - 226,020.48 1,312,414.00 1,086,393.52 17.2% 197,790.20 1,229,916.00 16.1% Transfers -Out - - 43,145.00 43,145.00 0.0% - 43,145.00 0.0% TOTAL EXPENDITURES 300,275.01 971,427.11 4,101,749.00 3,130,321.89 23.7% 634,623.48 3,611,909.00 17.6% TOTAL REVENUE OVER (UNDER) EXPENDITURES (32,381.14) 379,627.35 (942,596.00) 1,322,223.35 708,377.28 (453,717.00) Comments EXPENSES: Capital Outlay The 2015 capital expenditures are related to the Automatic Meter Reading project approved by council. The project is anticipated to be complete by the end of July. Summary Income Statement Sewer Fund June 30, 2015 TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out 340,234.85 1,897,009.09 4,040,153.00 (2,143,143.91) 47.0% 1,879,901.93 3,880,192.00 48.4% 48,573.29 Month of YTD Actual 421,070.63 2015 Budget 277,513.78 YTD Actual 45.6% 18,653.70 93,136.29 June 2015 June 2015 2015 Budget Balance % Used June 2014 2014 Budget % Used REVENUES: 444,277.88 41.7% 327,895.77 743,765.00 44.1% 243.73 16,322.15 24,000.00 Local Sales Tax 57,701.13 223,500.84 725,000.00 (501,499.16) 30.8% 224,452.55 650,000.00 34.5% Sewer Sales 281,318.36 1,656,897.49 3,203,000.00 (1,546,102.51) 51.7% 1,630,260.69 3,132,000.00 52.1% Permits - 6,100.00 7,000.00 (900.00) 87.1% 6,700.00 7,000.00 95.7% Charges for Services 446.76 3,584.08 4,000.00 (415.92) 89.6% 4,669.74 7,000.00 66.7% Investment Earnings - - 39,153.00 (39,153.00) 0.0% (805.48) 20,000.00 -4.0% Reimbursements 768.60 6,926.68 62,000.00 (55,073.32) 11.2% 14,624.43 64,192.00 22.8% Other Financing Sources - - - - 0.0% - - 0.0% Fund Balance - - - - 0.0% - - 0.0% TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out 340,234.85 1,897,009.09 4,040,153.00 (2,143,143.91) 47.0% 1,879,901.93 3,880,192.00 48.4% 48,573.29 258,555.37 679,626.00 421,070.63 38.0% 277,513.78 608,184.00 45.6% 18,653.70 93,136.29 249,300.00 156,163.71 37.4% 97,724.72 249,810.00 39.1% 64,841.47 318,233.12 762,511.00 444,277.88 41.7% 327,895.77 743,765.00 44.1% 243.73 16,322.15 24,000.00 7,677.85 68.0% 18,729.45 26,100.00 71.8% - - 1,495,000.00 1,495,000.00 0.0% - 1,589,300.00 0.0% 5,200.00 8,225.00 691,250.00 683,025.00 1.2% - 350,000.00 0.0% - 480,336.10 1,573,470.00 1,093,133.90 30.5% 442,971.37 1,590,266.00 27.9% - - 43,145.00 43,145.00 0.0% - 43,145.00 0.0% TOTAL EXPENDITURES 137,512.19 1,174,808.03 5,518,302.00 4,343,493.97 21.3% 1,164,835.09 5,200,570.00 22.4% TOTAL REVENUE OVER (UNDER) EXPENDITURES 202,722.66 722,201.06 (1,478,149.00) 2,200,350.06 715,066.84 (1,320,378.00) Summary Income Statement Stormwater Fund June 30, 2015 TOTAL REVENUES 68,262.32 397,457.47 796,200.00 (398,742.53) 49.9% 364,722.45 721,750.00 50.5% EXPENDITURES: Wages & Benefits Month of YTD Actual 241,318.00 2015 Budget 20.1% YTD Actual 208,737.00 23.9% Supplies June 2015 June 2015 2015 Budget Balance % Used June 2014 2014 Budget % Used REVENUES: 2,349.43 19,991.70 146,350.00 126,358.30 13.7% 46,394.98 146,450.00 31.7% Storm Water Sales 67,337.32 394,237.46 790,200.00 (395,962.54) 49.9% 361,992.09 719,500.00 50.3% Licenses & Permits 655.00 2,095.00 - 2,095.00 100.0% 475.00 - 100.0% Charges for Services - 630.01 - 630.01 100.0% - 1,000.00 0.0% Investment Earnings - - 5,000.00 (5,000.00) 0.0% (417.64) 1,000.00 -41.8% Reimbursements 270.00 495.00 1,000.00 (505.00) 49.5% 2,673.00 250.00 1069.2% TOTAL REVENUES 68,262.32 397,457.47 796,200.00 (398,742.53) 49.9% 364,722.45 721,750.00 50.5% EXPENDITURES: Wages & Benefits 10,351.89 48,545.67 241,318.00 192,772.33 20.1% 49,876.07 208,737.00 23.9% Supplies 856.29 5,132.64 34,175.00 29,042.36 15.0% 12,000.02 33,150.00 36.2% Services & Charges 2,349.43 19,991.70 146,350.00 126,358.30 13.7% 46,394.98 146,450.00 31.7% Miscellaneous Expenses 233.93 5,519.29 11,250.00 5,730.71 49.1% 4,080.60 8,050.00 50.7% Depreciation Expense - - 116,000.00 116,000.00 0.0% - 111,200.00 0.0% Capital Outlay - - 128,000.00 128,000.00 0.0% - 128,000.00 0.0% Debt Service - 136,110.98 193,992.00 57,881.02 70.2% 130,539.30 193,932.00 67.3% Transfers -Out - - - - 0.0% - - 0.0% TOTAL EXPENDITURES 13,791.54 215,300.28 871,085.00 655,784.72 24.7% 242,890.97 829,519.00 29.3% TOTAL REVENUE OVER (UNDER) EXPENDITURES 54,470.78 182,157.19 (74,885.00) 257,042.19 121,831.48 (107,769.00) Summary Income Statement HATS Fund June 30, 2015 TOTAL REVENUES 39,842.25 265,017.73 797,600.00 (532,582.27) 33.2% 417,002.08 779,700.00 53.5% EXPENDITURES: Wages & Benefits Month of YTD Actual 57,898.00 2015 Budget 55.8% YTD Actual 52,235.00 66.1% Supplies June 2015 June 2015 2015 Budget Balance % Used June 2014 2014 Budget % Used REVENUES: 9,809.95 70,983.59 159,700.00 88,716.41 44.4% 67,626.98 147,500.00 45.8% Intergovernmental 6,208.33 75,388.32 151,500.00 (76,111.68) 49.8% 73,535.00 147,070.00 50.0% Charges for Services 27,869.92 135,440.41 546,000.00 (410,559.59) 24.8% 296,563.02 535,000.00 55.4% Investment Earnings - - 750.00 (750.00) 0.0% (110.94) 1,100.00 -10.1% Reimbursements 5,764.00 5,764.00 2,500.00 3,264.00 230.6% - 2,500.00 0.0% Transfers -In - 48,425.00 96,850.00 (48,425.00) 50.0% 47,015.00 94,030.00 50.0% TOTAL REVENUES 39,842.25 265,017.73 797,600.00 (532,582.27) 33.2% 417,002.08 779,700.00 53.5% EXPENDITURES: Wages & Benefits 4,055.77 32,287.46 57,898.00 25,610.54 55.8% 34,541.94 52,235.00 66.1% Supplies 1,739.84 120,119.61 546,925.00 426,805.39 22.0% 296,912.01 536,825.00 55.3% Services & Charges 9,809.95 70,983.59 159,700.00 88,716.41 44.4% 67,626.98 147,500.00 45.8% Miscellaneous Expenses - 35.00 6,550.00 6,515.00 0.5% - 5,100.00 0.0% Depreciation Expense - - - - 0.0% - - 0.0% Capital Outlay - - 26,527.00 26,527.00 0.0% - 37,960.00 0.0% Debt Service - - - - 0.0% - - 0.0% Transfers -Out - - - - 0.0% - - 0.0% TOTAL EXPENDITURES 15,605.56 223,425.66 797,600.00 574,174.34 28.0% 399,080.93 779,620.00 51.2% TOTAL REVENUE OVER (UNDER) EXPENDITURES 24,236.69 41,592.07 - 41,592.07 17,921.15 80.00 Comments REVENUES: Charges for Services This income category consists of the fuel revenue from various governmental entities and City departments. EXPENSES: Supplies This expense category consists of the fuel purchased for use by various governmental entities and City departments. REVENUES: Sales - Bagged Product Sales - Bulk Product Sales - Other Charges for Services Investment Earnings Reimbursements Other Revenues TOTAL REVENUES EXPENDITURES: Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Freight Miscellaneous Expenses Depreciation Expense Capital Outlay Transfers -Out Summary Income Statement Compost Fund June 30, 2015 Month of YTD Actual 2015 Budget YTD Actual June 2015 June 2015 2015 Budget Balance % Used June 2014 2014 Budget % Used 309,089.75 2,162,186.67 2,497,000.00 (334,813.33) 86.6% 2,105,848.11 2,288,300.00 92.0% 28,442.61 121,459.40 187,160.00 (65,700.60) 64.9% 141,913.05 175,000.00 81.1% 12,022.91 131,699.31 45,000.00 86,699.31 292.7% 103,117.81 45,550.00 226.4% 11,104.00 11,964.00 58,500.00 (46,536.00) 20.5% (11,046.40) 133,500.00 -8.3% 2,319.85 2,319.85 5,000.00 (2,680.15) 46.4% (955.36) 5,000.00 -19.1% - 34.20 1,000.00 (965.80) 3.4% 243.98 1,000.00 24.4% 1,748.00 1,748.00 - 1,748.00 100.0% - - 0.0% 364,727.12 2,431,411.43 2,793,660.00 (362,248.57) 87.0% 2,339,121.19 2,648,350.00 88.3% 336,202.26 1,943,504.15 2,357,500.00 413,995.85 82.4% 1,792,916.88 1,947,380.00 92.1% (96,423.38) (493,854.86) (1,054,568.00) (560,713.14) 46.8% (566,250.30) (924,340.00) 61.3% 69,438.10 325,594.35 797,164.00 471,569.65 40.8% 269,807.15 571,684.00 47.2% 23,776.51 62,806.85 154,500.00 91,693.15 40.7% 65,178.74 134,500.00 48.5% 11,035.39 113,955.78 191,350.00 77,394.22 59.6% 184,035.94 360,555.00 51.0% 4,908.98 49,813.45 153,000.00 103,186.55 32.6% 69,307.43 180,000.00 38.5% 3,139.24 4,584.89 13,500.00 8,915.11 34.0% 2,554.41 13,000.00 19.6% - - 142,600.00 142,600.00 0.0% - 225,600.00 0.0% 5,680.00 31,158.36 250,000.00 218,841.64 12.5% 52,609.18 157,888.00 33.3% - - 110,000.00 110,000.00 0.0% - 102,847.00 0.0% TOTAL EXPENDITURES 357,757.10 2,037,562.97 3,115,046.00 1,077,483.03 65.4% 1,870,159.43 2,769,114.00 67.5% TOTAL REVENUE OVER (UNDER) EXPENDITURES 6,970.02 393,848.46 (321,386.00) 715,234.46 468,961.76 (120,764.00) Summary Income Statement Refuse Fund June 30, 2015 TOTAL REVENUES 99,388.45 574,478.72 1,148,700.00 (574,221.28) 50.0% 568,807.23 1,153,287.00 49.3% EXPENDITURES: Wages & Benefits Month of YTD Actual 179,288.00 2015 Budget 52.1% YTD Actual 153,350.00 49.3% Supplies June 2015 June 2015 2015 Budget Balance % Used June 2014 2014 Budget % Used REVENUES: 95,238.94 324,099.89 702,650.00 378,550.11 46.1% 294,876.52 720,873.00 40.9% Refuse Sales 97,153.66 569,587.80 1,133,700.00 (564,112.20) 50.2% 565,666.63 1,138,287.00 49.7% Intergovernmental - 2,656.13 12,500.00 (9,843.87) 21.2% 2,475.00 12,500.00 19.8% Investment Earnings 2,234.79 2,234.79 2,500.00 (265.21) 89.4% (334.40) 2,500.00 -13.4% Reimbursements - - - - 0.0% 1,000.00 - 100.0% Fund Balance - - - - 0.0% - - 0.0% TOTAL REVENUES 99,388.45 574,478.72 1,148,700.00 (574,221.28) 50.0% 568,807.23 1,153,287.00 49.3% EXPENDITURES: Wages & Benefits 16,950.40 93,389.85 179,288.00 85,898.15 52.1% 75,647.59 153,350.00 49.3% Supplies 3,110.30 19,693.39 65,400.00 45,706.61 30.1% 22,331.02 68,500.00 32.6% Services & Charges 95,238.94 324,099.89 702,650.00 378,550.11 46.1% 294,876.52 720,873.00 40.9% Miscellaneous Expenses 233.93 1,408.21 3,250.00 1,841.79 43.3% 913.69 1,250.00 73.1% Depreciation Expense - - 131,500.00 131,500.00 0.0% - 116,100.00 0.0% Capital Outlay 25.75 75,083.49 159,418.00 84,334.51 47.1% - 110,000.00 0.0% Debt Service - 1,002.62 24,261.00 23,258.38 4.1% 1,311.92 24,260.00 5.4% Transfers -Out - - 55,000.00 55,000.00 0.0% - 55,000.00 0.0% TOTAL EXPENDITURES 115,559.32 514,677.45 1,320,767.00 806,089.55 39.0% 395,080.74 1,249,333.00 31.6% TOTAL REVENUE OVER (UNDER) EXPENDITURES (16,170.87) 59,801.27 (172,067.00) 231,868.27 173,726.49 (96,046.00) 4� UBS Executive summary as of June 30, 2015 Asset allocation review Value on % of 06/30/2015 ($) portfolio A Cash 3,216,903.45 23.24 Cash 3,216,903.45 23.24 B Fixed Income 10,623,572.78 76.76 us 10,382,850.74 75.02 International 240,722.04 1.74 �A C Equity 0.00 0.00 D Commodities 0.00 0.00 E Non -Traditional 0.00 0.00 F Other 0.00 0.00 e Total Portfolio 3,840,476.23 100% Balanced mutual funds are allocated in the 'Other' category Equity sector analysis Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Expected cash flow $ Thousands 43 36 29 21 14 7 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2015 2016 2016 0 Taxable income Total taxable income: $208,164.37 Total expected cash flow: $208,164.37 Cash flows displayed account for known events such as maturities and mandatory puts. Credit quality of bond holdings Effective credit rating Issues Value on 06/30/2015 ($) % of port. A Aaa/AAA/AAA 7 4,830,239.72 45.42 B Aa/AA/AA 3 1,537,082.04 14.42 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 19 4,256,251.02 40.16 G Not rated 0 0.00 0.00 Total 29 $10,623,572.78 100% Report created on: July 01, 2015 Page 1 of 3 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. as of June 30, 2015 Bond overview Investment type allocation Total quantity 10,554,000 Total market value $10,572,199.31 % of Total accrued interest $51,373.47 Tax-exempt/ bond Total market value plus accrued interest $10,623,572.78 Investment type Taxable ($) deferred ($) Total ($) port. Total estimated annual bond interest $209,070.75 Certificates of deposit 4,256,251.02 0.00 4,256,251.02 40.06 Average coupon 1.99% Average current yield 1.98% Average yield to maturity 1.61% Average yield to worst 1.55% Average modified duration 3.13 Average effective maturity 4.55 Credit quality of bond holdings Value on % of Effective credit rating Issues 06/30/2015 ($) port. A Aaa/AAA/AAA 7 4,830,239.72 45.42 B Aa/AA/AA 3 1,537,082.04 14.42 F C A/A/A 0 0.00 0.00 A D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 -AW F Certificate of deposit 19 4,256,251.02 40.16 a G Not rated 0 0.00 0.00 Total 29 $10,623,572.78 100% Municipals 1,537,082.04 0.00 1,537,082.04 14.47 U.S. federal agencies 4,830,239.72 0.00 4,830,239.72 45.47 Tota I $10,623,572.78 $0.00 $10,623,572.78 100% Bond maturity schedule $ Millions 2.5 19.3% 18,9% 1R_5 2.0 1.5 1.0 0.5 0.0 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2026 + Other 0 Effective maturity schedule Cash, mutual funds and some preferred securities are not included. Report created on: July 01, 2015 Page 1 of 2 N as of June 30, 2015 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. Summary of bond holdings Maturity Year Issues Quantity Est. annual income ($) Current Yield to yield (%) maturity (%) Yield to Modified worst (%) duration Adjusted cost basis ($) Unrealized gain/loss ($) Mkt. value ($) % of bond portfolio maturi 2015 2 497,000 4,720.00 0.95% 0.10 % 0.10 % 0.12 497,000 519.52 499,317.59-4.71 % 8.21 % 19.37% 6.95 % 12.67% 18.96 % 1 18.51 438% 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2016 4 865,000 8,772.50 1.01% 0.71 % 0.71 % 1.34 865,000 3,314.60 869,742.991- 2017 7 1,996,000 49,308.75 2.41% 0.88 % 0.88 % 1.75 2,021,601.4 25,721.58 2,065,924.811 2018 3 736,000 9,564.00 1.30% 1.36 % 1.36 % 2.79 736,000 -1,480.48 736,907.571- 2019 5 1,327,000 29,145.50 2.18% 1.96 % 1.96 % 4.06 1,333,009.43 6,462.02 1,345,931.381- 2020 3 2,000,000 44,200.00 2.21% 2.16 % 1.86 % 2.49 1,499,745 504,700.00 2,009,872.921 2021 1 428,000 8,560.00 2.03% 2.24 % 2.24 % 5.88 421,853.06 124.98 423,499.8213.99% 2022 0 0 NA NA NA 2023 2 2,000,000 44,750.00 2.29% 2.76 % 2.76 % 7.20 1,999,250 -42,222.50 1,970,335.831 2024 1 465,000 4,650.00 1.00% NA NA NA 465,000 -1,534.50 463,904.671 2025 1 240,000 5,400.00 2.27% NA NA NA 240,000 -1,864.80 238,135.201225/ 2026 0 0 NA NA NA 2027 0 0 NA NA NA 2028 0 0 NA NA NA 2029 0 0 NA NA NA 2030 0 0 NA NA NA 2031 0 0 NA NA NA 2032 0 0 NA NA NA 2033 0 0 NA NA NA 2034 0 0 NA NA NA 2035 0 0 NA NA NA 2036 0 0 NA NA NA 2037 0 0 NA NA NA 2038 0 0 NA NA NA 2039 0 0 NA NA NA 2040 0 0 NA NA NA 2041 0 0 NA NA NA 2042 0 0 NA NA NA 2043 0 0 NA NA NA 2044 0 0 NA NA NA 2044+ 0 0 NA NA NA Other 0 0 NA NA NA Total 29 10,554,000 $209,070.75 1.98% 1.61 % 1.55 % 3.13 $10,078,458.89 $493,740.42 $10,623,572.78 Report created on: July 01, 2015 Page 1 of 6 UBS ^ Prepared for City Hutchinson U L`J RP 38446 •City of Hutchinson •Business Service Account Risk profile: Conservative Return Objective: Current Income Bond holdings - as of June 30, 2015 (continued) Details of bond holdings Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. 10,554,000 1.99% 01/17/2020 NA $209,070.75 1.61% 3.13 $10,078,458.89 NA $10,572,199.31 100% Total Bond Portfolio 1.98% 1.55% $493,740.42 $51,373.47 Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2015 $10,623,572.78 Report created on: July 01, 2015 Page 2 of 6 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2015 SALLIE MAE BANK UT US RT CD 248,000 1.10% 08/10/2015 2,728.00 0.31% 0.11 248,000.00 100.089 248,220.72 2.35% 01.1000% MAT 08/10/15 FIXED 1.10% 0.31% 220.72 1,061.30 RATE CD /UT SAFRA NATL BK NY US RT CD 249,000 0.80% 08/17/2015 1,992.00 -0.11% 0.13 249,000.00 100.120 249,298.80 2.36% 00.8000% MAT 08/17/15 FIXED 0.80% -0.11% 298.80 736.77 RATE CD /NY Total 2015 497,000 0.95% 08/14/2015 $4,720.00 0.10% 0.12 $497,000.00 $497,519.52 4.71% 0.95% 0.10% $519.52 $1,798.07 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2016 AMERICAN EXPRESS C NY US RT CD 145,000 1.25% 08/09/2016 1,812.50 0.41% 1.10 145,000.00 100.932 146,351.40 1.38% 01.2500% MAT 08/09/16 FIXED 1.24% 0.41% 1,351.40 700.17 RATE CD /NY BMW BANK NORTH AME UT US CD 240,000 0.95% 11/14/2016 2,280.00 0.74% 1.36 240,000.00 100.282 240,676.80 2.28% RT 00.9500% MAT 11/14/16 0.95% 0.74% 676.80 293.59 FIXED RATE CD /UT CAPITAL ONE BANK U VA US RT CD 240,000 1.00% 11/14/2016 2,400.00 0.79% 1.36 240,000.00 100.282 240,676.80 2.28% 01.0000% MAT 11/14/16 FIXED 1.00% 0.79% 676.80 322.19 RATE CD /VA FIRSTBANK P R SANT PR RT CD 240,000 0.95% 12/12/2016 2,280.00 0.77% 1.44 240,000.00 100.254 240,609.60 2.28% 00.9500% MAT 12/12/16 FIXED 0.95% 0.77% 609.60 112.44 RATE CD /PR Total 2016 865,000 1.01% 11/06/2016 $8,772.50 0.71% 1.34 $865,000.00 $868,314.60 8.21% 1.01% 0.71% $3,314.60 $1,428.39 Report created on: July 01, 2015 Page 2 of 6 N Bond holdings - as of June 30, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: July 01, 2015 Page 3 of 6 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2017 MASSACHUSETTS DEPT TRANS Aa3/AA-/NR 500,000 2.41% 01/01/2017 12,040.00 0.99% 1.46 507,975.85 102.110 510,550.00 4.83% TAX SR B RV BE/R/ 2.408 NR/NR/NR 2.36% 0.99% 2,574.15 5,986.56 010117 DTD 113011 /MA FED FARM CREDIT BANK 04.875 Aaa/AAA/AA+ 431,000 4.88% 01/17/2017 21,011.25 0.66% 1.48 448,625.55 106.470 458,885.70 4.34% % DUE 011717 DTD 010907 FC NR/NR/NR 4.58% 0.66%0,260.15 9,513.43 07172007 STATE BK INDIA NY US RT CD 248,000 2.00% 04/27/2017 4,960.00 0.92% 1.79 248,000.00 101.946 252,826.08 2.39% 02.0000% MAT 04/27/17 FIXED 1.96% 0.92% 4,826.08 869.70 RATE CD /NY COMENITY BANK DE US RT CD 200,000 1.15% 06/19/2017 2,300.00 1.34% 1.95 200,000.00 99.630 199,259.00 1.88% 01.1500% MAT 06/19/17 FIXED 1.15% 1.34% -741.00 170.14 RATE JUMBO CD /DE GE CAP BK UT US RT 01.7500% CD 130,000 1.75% 08/03/2017 2,275.00 1.06% 2.05 130,000.00 101.420 131,846.00 1.25% MAT 08/03/17 FIXED RATE CD 1.73% 1.06% 1,846.00 162.05 /UT GE CAP RETAIL BK UT US RT CD 247,000 1.75% 08/03/2017 _ 4,322.50 1.06% 2.04 247,000.00 101.420 250,507.40 2.37% 01.7500% MAT 08/03/17 FIXED 1.73% 1.06% 3,507.40 1,729.00 RATE CD /UT _ SUN NATL BK NJ US RT CD 240,000 1.00% 10/03/2017 2,400.00 0.36% 2.23 240,000.00 101.437 243,448.80 2.30% 01.0000% MAT 10/03/17 FIXED 0.99% 0.36% 3,448.80 170.96 RATE CD /NJ Total 2017 1,996,000 2.50% 04/18/2017 $49,308.75 0.88% 1.75 $2,021,601.40 $2,047,322.98 19.37% 2.41% 0.88% $25,721.58 $18,601.83 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2018 ALLY BK UT US RT 01.2500% CD 248,000 1.25% 02/26/2018 3,100.00 1.21% 2.60 248,000.00 100.092 248,228.16 2.35% MAT 02/26/18 FIXED RATE CD 1.25% 1.21% 228.16 1,053.15 /UT GOLDMAN SACHS BK U NY US CD 248,000 1.30% 02/26/2018 3,224.00 1.26% 2.60 248,000.00 100.092 248,228.16 2.35% RT 01.3000% MAT 02/26/18 1.30% 1.26% 228.16 1,104.11 FIXED RATE CD /NY ENERBANK UT US RT 01.3500% CD 240,000 1.35% 10/04/2018 3,240.00 1.60% 3.19 240,000.00 99.193 238,063.20 2.25% MAT 10/04/18 FIXED RATE CD 1.36% 1.60% -1,936.80 230.79 /UT Total 2018 736,000 1.30% 05/09/2018 $9,564.00 1.36% 2.79 $736,000.00 $734,519.52 6.95% 1.30% 1.36% $-1,480.48 $2,388.05 Report created on: July 01, 2015 Page 3 of 6 N Bond holdings - as of June 30, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: July 01, 2015 Page 4 of 6 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2019 RIVERSIDE CA CMNTY COLGE Aa2/NR/AA 500,000 2.35% 08/01/2019 11,725.00 1.84% 3.85 506,009.43 101.984 509,920.00 4.82% TAX SR B BE/R/ 2.345 NR/NR/NR 2.30% 1.84% 3,910.57 4,852.85 080119 DTD 052914 /CA AMERICAN EXPRESS F UT US RT CD 247,000 5,310.50 2.03% 4.14 247,000.00 100.495 248,222.65 2.35% 02.1500% MAT 11/13/19 FIXED 2.14% 2.03% 1,222.65 698.37 RATE CD /UT CIT BK SALT LAKE C UT US RT CD 240,000 2.10% 11/13/2019 5,040.00 2.03% 4.15 240,000.00 100.288 240,691.20 2.28% 02.1000% MAT 11/13/19 FIXED 2.09% 2.03% 691.20 662.79 RATE CD /UT BARCLAYS BK DE US RT CD 240,000 2.05% 12/17/2019 4,920.00 2.02% 4.24 240,000.00 100.114 240,273.60 2.27% 02.0500% MAT 12/17/19 FIXED 2.05% 2.02% 273.60 175.23 RATE CD /DE AMERICAN EXPRESS C UT US RT CD 100,000 2.15% 12/18/2019 2,150.00 2.06% 4.24 100,000.00 100.364 100,364.00 0.95% 02.1500% MAT 12/18/19 FIXED 2.14% 2.06% 364.00 70.68 RATE CD /UT Total 2019 1,327,000 2.20% 10/13/2019 $29,145.50 1.96% 4.06 $1,333,009.43 $1,339,471.45 12.67% 2.18% 1.96% $6,462.02 $6,459.93 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2020 MASS ST GO CONSOL LN TAX SR Aa1/AA+/AA+ 500,000 2.09% 05/01/2020 10,450.00 1.91% 4.57 499,995.00 100.812 504,060.00 4.77% B BE/R/ 2.090 050120 DTD NR/NR/NR 2.07% 1.91% 4,065.00 1,712.64 052814 /MA FHLMC MED TERM NTS 02.000 Aaa/AAA/AA+ 500,000 2.00% 06/15/2020 09/15/2015 10,000.00 2.08% 4.69 0.00 99.615 498,075.00 4.71% % DUE 061520 DTD 061515 FC NR/NR/NR 100.00 2.01% 2.08% 498,075.00 416.67 12152015 _ FFCB BOND 02.375 % DUE Aaa/AAA/AA+ 1,000,000 2.38% 11/10/2020 11/10/2015 23,750.00 2.33% 0.36 999,750.00 100.231 1,002,310.00 9.48% 111020 DTD 111014 FC NR/NR/NR 100.00 2.37% 1.73% 2,560.00 3,298.61 05102015 Total 2020 2,000,000 2.21% 08/17/2020 $44,200.00 2.16% 2.49 $1,499,745.00 $2,004,445.00 18.96% 2.21% 1.86% $504,700.00 $5,427.92 Report created on: July 01, 2015 Page 4 of 6 N Bond holdings - as of June 30, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2023 FHLB BOND STEP-UP 02.000 % Aaa/NR/AA+ 750,000 2.00% 06/20/2023 09/20/2015 DUE 062023 DTD 062013 FC NR/NR/NR 100.00 12202013 FFCB BOND 02.380 % DUE Aaa/AAA/AA+ 1,250,000 2.38% 07/24/2023 ' 072423 DTD 072412 FC NR/NR/NR 01242013 15,000.00 Effective rating/ Underlying rating (Mdy/Fitch/S&P) Effective Call date/ Quantity Coupon maturity Call price ($) Est. annual income ($)/ Curr. yield (%) YTM (%)/ Modified YTW (%) duration Adjusted cost basis ($)/ Market Unreal.g/I ($) price ($) Mkt. value ($)/ Accr. interest ($) % of bond port. Maturing 2021 2.76% 7.20 11250,000.00 97.290 1,216,125.00 11.50% 2.45% 2.76% -33,875.00 12,891.67 FNMA NTS 02.000 % DUE Aaa/AAA/AA+ 428,000 2.00% 10/26/2021 07/26/2015 8,560.00 2.24% 5.88 421,853.06 98.593 421,978.04 3.99% 102621 DTD 072612 FC NR/NR/NR 100.00 2.03% 2.24% 124.98 1,521.78 Accr. interest ($) 10262012 Maturing 2024 $10,623,572.78 Total 2021 428,000 2.00% 10/26/2021 $8,560.00 2.24% 5.88 $421,853.06 $421,978.04 3.99% 11/26/2024 08/26/2015 4,650.00 NA NA 2.03% 2.24% $124.98 $1,521.78 % DUE 112624 DTD 112614 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2023 FHLB BOND STEP-UP 02.000 % Aaa/NR/AA+ 750,000 2.00% 06/20/2023 09/20/2015 DUE 062023 DTD 062013 FC NR/NR/NR 100.00 12202013 FFCB BOND 02.380 % DUE Aaa/AAA/AA+ 1,250,000 2.38% 07/24/2023 ' 072423 DTD 072412 FC NR/NR/NR 01242013 15,000.00 NA NA 749,250.00 98.787 740,902.50 7.01% 2.02% NA -8,347.50 416.67 29,750.00 2.76% 7.20 11250,000.00 97.290 1,216,125.00 11.50% 2.45% 2.76% -33,875.00 12,891.67 Total 2023 2,000,000 2.24% 07/11/2023 $44,750.00 2.76% 7.20 $1,999,250.00 $1,957,027.50 18.51 2.29% 2.76% $-42,222.50 $13,308.33 Effective rating/ Effective rating/ Adjusted Est. annual Underlying rating Adjusted YTM (%)/ Modified cost basis ($)/ Market % of bond Underlying rating maturity Call price ($) Curr. yield (%) YTW (%) duration Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond $10,572,199.31 (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2024 $10,623,572.78 FEDERAL HOME LN BANK 01.000 Aaa/NR/AA+ 465,000 1.00% 11/26/2024 08/26/2015 4,650.00 NA NA 465,000.00 99.670 463,465.50 4.38% % DUE 112624 DTD 112614 NR/NR/NR 100.00 1.00% NA -1,534.50 439.17 STEP UP CALL Total 2024 465,000 1.00% 11/26/2024 $4,650.00 NA $465,000.00 $463,465.50 4.38% 1.00% NA $-1,534.50 $439.17 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2025 HSBC BANK USA DE US RT CD 240,000 2.25% 03/11/2025 03/11/2020 5,400.00 NA NA 240,000.00 99.223 238,135.20 2.25% 02.2500% MAT 03/11/25 STEP 100.00 2.27% NA -1,864.80 0.00 RATE CD /DE Total 2025 240,000 2.25% 03/11/2025 $5,400.00 NA $240,000.00 $238,135.20 2.25% 2.27% NA $-1,864.80 $0.00 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. 10,554,000 1.99% 01/17/2020 NA $209,070.75 1.61% 3.13 $10,078,458.89 NA $10,572,199.31 100% Total Bond Portfolio 1.98% 1.55% $493,740.42 $51,373.47 $10,623,572.78 Report created on: July 01, 2015 Page 5 of 6 Planning and Zoning Quarterly Activities Year: 2ndt Quarter, 2015 Activity Number Additional Info. Number of Planning Applications Reviewed and 3 Consideration of a conditional use Processed permit and site plan review for 875 Century Ave SW; Consideration of a conditional use permit to allow the operation and screening of a recyclable materials collection center within 1-1 and 1-2 zoning districts located at 1065 5th Ave SE; Consideration of a variance to reduce the northern side -yard setback for an accessory structure by 38 inches on the prop rty located at 107 Mark Dr NE Number of Joint Planning Board Applications 1 Consideration of a conditional use Reviewed and Processed permit to provide outdoor storage at 18250203 rd St. Hutchinson Number of Planning Commission Meetings 3 Consideration of a conditional use permit to allow the remodeling of a residential home in the C-3 zoning district/Consideration of an amendment to the City Code of Ordinances, Chapter157:River Overlay District; Consideration of a conditional use permit and site plan review for 875 Century Ave SW; Consideration of a conditional use permit to allow the operation and screening of a recyclable materials collection center within 1-1 and 1-2 zoning districts located at 1065 5th Ave SE; Number of Joint Planning Meetings 1 Consideration of a conditional use permit to provide outdoor storage at 18250203 rd St. Hutchinson Number of Zoning Reviews for Building Permits 27 (Compliance with Zoning Code) Number of Land Use Permits Issued -(Fences, 66 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 19 Number of Predevelopment/Pre Application 5 Residential, restaurant, commercial Meetings property; Residential plat; Commercial Development Number of Misc. Planning Meetings 68 Resource Allocation - 3 City Council - 6 Directors Meeting - 5 Public Arts - 3 PBZ Staff Mtg - 4 Rental Inspection Planning Staff - 3 Wayfinding - 6 WCI Facilities meeting - 4 Kris Betker Landerville Property Flood Review Mid Country Bank APA National Conference McLeod Cty Solid Waste — 2 David Broll Joint Planning Discussion R.O.W. Ordinance Acoma Township Mtg Nuisance Properties BS&A-3 Bill Watkins Terry Davis Joel Hoeft Aspen Dental water line issue Mary Hodson Safety Training Berm Mtg Chapter 90 — 92 amendments 1St Ave NW Review Paul Wright 31 Hassan St Pam Dille @ Library Novation Drive Through Discussion Eric Sorenson Justin Hurtzog Jim Fahey 2016 Budget Number of Zoning Enforcement Cases 10 Shed, driveway, 2 issues on California St, garage, shed Number of Walk -In Customers Served 1071 Site Visits 19 WCI, Erie St, Seitz, Hwy 15 S, Hazardous Waste Aspen Dental, Goodwill, California St, Lynn Rd, Harmony Ln, Bluejay Dr, Landy Lodge, Shalom Baptist Church, Habitat House Planning, Zoning and Building Dept. Quarterly Report 2nd Quarter 2015 Building Department Permit Activities A Commercial New 1420 Montreal St SE (Goodwill) - $1,379,000; 964 Hwy 15 S (Aspen Dental) - $378,000 B Commercial/Ind. Remodel 35 3rd Ave SE (Landy Lodge) remodel - $420,000; 1215 Roerts Rd SW (Shalom) addition - $1,990,000; 964 Hwy 15 S (Aspen Dental) interior - $247,000; 1095 Hwy 15 S (HH) MRI - $454,000 C New Single Family 955 Texas Cir NW - $183,025; 141 Morningside Dr NE - $34,000; 830 Willow Dr SW - $185,813; 404 Toronto Blvd SE - $248,000; 1193 Bluejay Dr SW - $199,000; 1450 Calgary Ln SE - $198,000; 270 Ottawa Ave SE - $205,000; 274 Ottawa Ave SE - $205,000; 823 Texas Ct NW - $168,165 Other Building Inspection Activities April 13 Facilities; BS & A Training; June 5 Building Officials Forum, Little Falls; Evergreen Meals served April - June Week of 2nd Qtr. 2014 2nd Qtr. 2015 2014 Year to Date 2015 Year to Date Total Number Inspections Stewart 508 505 156 991 231 986 % of Inspections done within 24 HRS week 2 100.0% 98.61% 169 100.00% 134 99.39% Total Number Plan Review 714 69 26 453 118 256 82 % of Plan Reviews completed in 21 Days 332 100% 100% 146 100% week 5 100% Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial (new) 2 $504.00 2 $1,757,000.00 2 $504,000.00 2 $1,757,000.00 Commercial ( additions/remodels) 14 $443,400.00 32 $3,961,554.00 B 24 $561,400.00 45 $4,359,904.00 Total Commercial 16 $443,904.00 34 $5,718,554.00 26 $1,065,400.00 47 $6,116,904.00 Industrial (new) 0 $0.00 0 0 $0.00 0 Industrial (additions/remodels) 1 $156,000.00 01$0.00 1 $156,000.00 0 $0.00 Total Industrial 1 $156,000.00 0 $0.00 1 $156,000.00 0 $0.00 Fire Sprinkling 0 $0.00 2 $36,352.00 2 $6,350.00 3 $72,350.00 New Residential 4 $887,300.00 9 $1,626,003.00 4 $887,300.00 10 $1,781,070.00 Residential misc (additions/remodels) 48 $568,180.00 41 $325,850.00 70 $1,204,720.00 64 $437,750.00 Set Fee permits (reside, reroof, window) 185 213 2221 267 HRA Permits 0 $0.00 2 $22,000.00 0 $0.00 3 $28,980.00 Waived Fees 4 $10,500.00 0 $0.00 5 $95,500.00 2 $0.00 Subtotal Building Permits 258 $2,065,884.00 301 $7,728,759.00 330 $3,415,270.00 396 $8,437,054.00 Mechanical 54 $927,419.00 50 $434,133.00 100 $1,067,158.00 75 $703,233.00 HRA Mechanical 1 2 1 2 Plumbing 21 29 32 45 HRA Plumbing 0 0 0 0 Signs 16 $31.00 19 $20.00 32 $31.00 27 $52.00 Total Valuation 13501 $2,993,334.00 401 $8,162,912.00 1 4951 $4,482,459.00 545 $9,140,339.00 *Set fees not included in valuation A Commercial New 1420 Montreal St SE (Goodwill) - $1,379,000; 964 Hwy 15 S (Aspen Dental) - $378,000 B Commercial/Ind. Remodel 35 3rd Ave SE (Landy Lodge) remodel - $420,000; 1215 Roerts Rd SW (Shalom) addition - $1,990,000; 964 Hwy 15 S (Aspen Dental) interior - $247,000; 1095 Hwy 15 S (HH) MRI - $454,000 C New Single Family 955 Texas Cir NW - $183,025; 141 Morningside Dr NE - $34,000; 830 Willow Dr SW - $185,813; 404 Toronto Blvd SE - $248,000; 1193 Bluejay Dr SW - $199,000; 1450 Calgary Ln SE - $198,000; 270 Ottawa Ave SE - $205,000; 274 Ottawa Ave SE - $205,000; 823 Texas Ct NW - $168,165 Other Building Inspection Activities April 13 Facilities; BS & A Training; June 5 Building Officials Forum, Little Falls; Evergreen Meals served April - June Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart week 1 471 156 60 231 77 100 week 2 807 433 169 443 134 239 week 3 714 422 194 453 209 256 week 4 876 332 116 618 146 193 week 5 574 240 87 285 101 136 3442 1583 626 2030 667 924 Total Meals served April - June 9272 Dates Closed April 3rd, May 25th f: RA Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, June 16, 2015, 7:00 AM Minutes CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary Forcier, LouAnn Holmquist, Stene Jensen and Joel Kraft. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MAY 19, 2015 Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Joel Kraft moved to approve the City Center General Fund payments of $35,456.83, for checks 8634 to 8653. LouAnn Holmquist seconded and the motion carried unanimously. b. Steve Jensen moved to approve the City Center May 31, 2015 Financial Reports. Joel Kraft seconded and the motion carried unanimously. c. LouAnn Holmquist moved to approve the Park Towers operating account payments of $32,949.58 for checks 13253 to 13278 and approval of Park Towers Security Account payments of $1,204.41 for checks 1519 to 1521. Steve Jensen seconded and the motion carried unanimously. d. Steve Jensen moved to approve the April 2015 Park Towers financial statements. LouAnn Holmquist seconded and the motion carried unanimously. e. Steve Jensen moved to approve the City Center 2016 Draft Budget. Joel Kraft seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report: 99% b. Jean Ward reviewed with the Board the 2014 PHAS Report. c. Jean Ward reviewed with the Board the Park Towers Elevator Improvement bids. Joel Kraft moved to approve Resolution 2015-8 Awarding Elevator Improvement Contract and Approving Leverage Sources to the Project. LouAnn Holmquist seconded and the motion carried unanimously. d. Steve Jensen moved to set the Public Hearing for 2016 Park Towers Annual Plan and 2016 Capital Fund Program. Gary Forcier seconded and the motion carried unanimously. 5. CONSIDERATION OF APPROVING JASTER CRPI LOAN CONTINGENT TO THE LOAN REVIEW COMMITTEE'S APPROVAL Joel Kraft moved to approve the Jaster CRPI loan contingent to the loan review committee's approval. Steve Jensen seconded and the motion carried unanimously. 6. SCDP PROGRAM INCOME Judy Flemming reviewed with the Board the Program Income Balance for Owner Occupied Rehab project starting October 1, 2014. 7. DOWNTOWN RENTAL REHAB PROGRAM APPLICATION a. Judy Flemming updated the Board on the Downtown Rental Rehab program. b. FYI: Rental Rehab Program Fact Sheet c. FYI: State of Minnesota Preliminary Grant Contract for Rental Rehab Project June 16, 2015 Minutes Page t of 2 8. UPDATE HRA TECHNOLOGY a. Jean Ward reviewed with the Board the proposed HRA Website upgrades. b. Joel Kraft moved to approve the Branding and Marketing Campaign by Vivid Image reflecting need of HRA to use current technology to more effectively market. Steve Jensen seconded and the motion carried unanimously. g. COMMUNICATIONS Joel Kraft's term will be up in August, so the HRA will need to look for a new Board member with a lending background. 10, ADJOURNMENT Gary Forcier moved to adorn and Joel Kraft seconded. There being no other business, Chairman LaVonne Hansen declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Forcier, Secretary/Treasurer .lune 16, 2015 Minutes Page 2 of 2