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cp06-23-2015HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JUNE 23, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Bethlehem United Methodist Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PROCLAMATION — DAVE MOONEY BASEBALL WEEK — WEEK OF JUNE 28, 2015 PROCLAMATION - AVEYRON HOMES, INC. DAY — JULY 23, 2015 PUBLIC COMMENTS is is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of June 9, 2015 CONSENT AGENDA (The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Resolution No. 14434 — Resolution to Sell at Auction Surplus Police Department Property (Squad car) (b) Resolution No. 14435 — Resolution Approving Conditional Use Permit to Allow the Operation and Screening of a Recyclable Materials Collection Center Within I-1 and I-2 Zoning Districts Located at 1065 5 Avenue SE, McLeod County, Applicant with Favorable Planning Commission Recommendation (c) Resolution No. 14436 - Resolution Adopting Revised Assessment — Assessment Roll No. SA - 5112 & SA -5112A (Letting No. 3, Project No. 15-03) (d) Consideration for Approval of Change Order No. 1 and Supplemental Agreement No. 1 — Letting No. 1, Project No. 15-01 (e) Resolution No. 14437 - Resolution Adopting the McLeod County All -Hazard Mitigation Plan CITY COUNCIL AGENDA JUNE 23, 2015 (f) Consideration for Approval of Blessing of the Riders Special Event on July 19, 2015 (g) Consideration for Approval of Aveyron Homes, Inc. Special Event on July 23, 2015 (h) Consideration for Approval of Paint the Town Purple Event August 2 — 8, 2015 (i) Claims, Appropriations and Contract Payments — Register A APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS (6:00 P.M.) — NONE 9. CONSIDERATION FOR APPROVAL OF ISSUING ON -SALE INTOXICATING AND SUNDAY LIQUOR LICENSE AND TOBACCO LICENSE TO LANDY LODGE BAR & GRILL, INC. 10. CONSIDERATION OF COMMENTS AND INPUT ON THE STORM WATER POLLUTION PREVENTION PLAN FOR THE CITY OF HUTCHINSON COMMUNICATIONS REQUESTS AND PETITIONS e purpose oj this portion oj the agenda is to provide t eounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 11. FACILITY COMMITTEE PROJECT UPDATE UNFINISHED BUSINESS NEW BUSINESS 12. FIRST READING AND REVIEW OF PROPOSED CITY ORDINANCE NO. 15-0741 - AN ORDINANCE AMENDING CHAPTERS 90 & 92 RELATED TO PUBLIC RIGHT-OF-WAYS GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Resource Allocation Committee Meeting Minutes from May 5 and June 2, 2015 (b) Weed Notices Monthly Report for May 2015 (c) City of Hutchinson Financial Report and Investment Report for May 2015 (d) City of Hutchinson Local Option Sales Tax Revenue Update (e) Hutchinson Housing & Redevelopment Authority Board Minutes from May 19, 2015 (f) Library Board Minutes from April 27, 2015 (g) Planning Commission Minutes from April 21, May 19, and June 16, 2015 2 CITY COUNCIL AGENDA JUNE 23, 2015 MISCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATES ADJOURNMENT r4 PROCLAMATION WHEREAS, David H. Mooney longtime Educator, Coach and Groundskeeper passed away May 10th 2014; and WHEREAS, David began his involvement with Hutchinson Baseball in 1962 and his involvement spanned over five decades; and WHEREAS, David was elected to the Minnesota Amateur Baseball Hall of Fame; and WHEREAS, David was a key contributor of the development and maintenance of Veterans Memorial Field and other Community Ballfields NOW, THEREFORE, I, Gary Forcier, Mayor of the City of Hutchinson do hereby proclaim the week of June 28th as: Dave Mooney Baseball Week And that Veterans Memorial Field and Tartan Park be further recognized as the Dave Mooney Memorial Baseball Complex IN WITNESS WHEREOF, I have hereunto set my hand this 23th day of June, 2015. Gary Forcier, Mayor City of Hutchinson, Minnesota PROCLAMATION AVEYRON HOMES, INC. DAY Whereas, Aveyron Homes, Inc. provides 12 caring homes and supportive services for over 45 developmental disabled and mentally disabled individuals, and Whereas, Aveyron Homes, Inc. is a non-profit organization dedicated to providing quality care since July 1975, and Whereas, Aveyron Homes, Inc. employs over 115 people, providing training in CPR and First Aid to enhance the overall community, and Whereas, Services provided are firmly based on the "Golden Rule", and Whereas, All staff members are trained to support and enhance growth of personal worth and dignity for every individual served, and Whereas, In 2015, Aveyron Homes, Inc. celebrates their 40th year of supportive services, and Whereas, To this day, Aveyron Homes, Inc. remains true to its vision and is one of the largest locally non-profit group home providers in the City of Hutchinson, Now Therefore, Be it Resolved, that I, Gary T. Forcier, Mayor, proclaim July 23, 2015, as "Aveyron Homes, Inc. Day". Gary T. Forcier, Mayor Hutchinson, MN HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 9, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John Lofdahl, Chad Czmowski and Bill Arndt. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that Item 8.5 will be added under Communications. Karen Grasman from the RiverSong Music Festival Committee will be providing an update to the Council on the festival being held in July. Motion by Czmowski, second by Christensen, to approve the Council agenda with the noted addition. Motion carried unanimously. 2. INVOCATION — Bethlehem United Methodist Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Arndt recognized former mayor, Steve Cook, for all of his efforts on the solar photovoltaic project that was approved at the last Council meeting. PUBLIC COMMENTS is is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of May 26, 2015 Motion by Arndt, second by Lofdahl, to approve minutes from May 26, 2015, as presented. Motion carried unanimously. CONSENT AGENDA (The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Amending Purchase of Fire Truck From an Open Bid Process to Utilization of HGAC Contract Proposal (b) Consideration of Resolution No. 14433 — Resolution to Sell At Auction Surplus Property (1999 Half -Ton Pickup) CITY COUNCIL MINUTES JUNE 9, 2015 (c) Consideration for Approval of Food Vendor License Renewals for Hutchinson Downtown Association and Rafael Jimenez (d) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Center for the Arts for the RiverSong Music Festival on July 17 & 18, 2015 (e) Reappointment of Curtis Hughes to Police Commission to May 2018 (f) Claims, Appropriations and Contract Payments Motion by Lofdahl, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) - NONE purpose o t isportion o t e agenda is to provide the Council with information necessary to craft wise policy. Includes like monthly or annual reports and communications from other entities.) 8. DISCUSSION OF NEW DONATED SCOREBOARD AT VETERAN'S MEMORIAL FIELD Andy Reid, Finance Director, presented before the Council. Mr. Reid introduced members of the Hutchinson Huskies Board of Directors who will be presenting information on the opportunity the City has for obtaining a new scoreboard at VMF Baseball Field. John Arlt, Hutchinson Huskies, presented before the Council. Mr. Arlt provided a presentation on Hutchinson baseball that is played at VMF Baseball Field. Groups such as the Hutchinson Huskies, Hutchinson High School Tigers, VFW Baseball, Legion Baseball and Junior League Baseball all use the VMF Baseball Field. Mr. Arlt noted that the City is hosting the state tournament in 2016 and many updates have been made to the field in preparation for the state tournament. One of the amenities that is being approved is anew scoreboard. The current scoreboard was put in in 1993 and parts are no longer available to repair it. A private citizen, Glen "Clancy" Kurth, has agreed to purchase a Daktronics LED style scoreboard. The old scoreboard will need to be removed with the new board planning to be installed in the Fall of 2015. Mr. Arlt provided an illustration of the new proposed scoreboard. Mr. Arlt also noted that the VMF Field has been designated as the Dave Mooney Memorial Baseball Complex. Mr. Mooney passed away last year but spent countless hours maintaining not only VMF Field, but also Tartan Park. A baseball will also be added in his honor. The week of June 28 thhas been designated as Dave Mooney Baseball Week. Mr. Arlt asked for the Council's support with the purchase and installation of the new scoreboard. Mr. Reid explained that the price of the new scoreboard is slightly under $27,000. Mr. Kurth has offered to pay the first half of the scoreboard upon installation and the remaining second half in 2016. The only cost to the City is the labor being put forth for the taking down of the old scoreboard and preparation and assistance with installation of the new scoreboard. The City will be fronting the initial cost of the scoreboard with the payments being accepted from Clancy Kurth. 8.5 RIVERSONG UPDATE Karen Grasman, Chair of RiverSong Music Festival Steering Committee, presented before the Council. Ms. Grasman explained that the festival is being held July 17 & 18, 2015, and is held in West River Park. Ms. Grasman spoke about some of the artists and types of music that will be included. Ms. Grasman noted that more than 40 volunteers work on organizing the festival throughout the year and over 100 volunteers contribute the weekend of the festival. Ms. Grasman also noted that just recently RiverSong Music Festival received its own 501(c)3 designation. The goal of the festival is to gain 3000 in attendance. Ms. Grasman noted that the committee is holding ticket prices flat from last year. Ms. Grasman thanked the City of Hutchinson for the support given to the festival. Ms. Grasman explained that this festival is the seventh festival beim held and the partnership has been phenomenal. Dust control, mosquito spraying, parking area striping, gator use and portable light use are donations that the 2 CITY COUNCIL MINUTES JUNE 9, 2015 City has provided in the past and the committee is asking for that support to be continued. Ms. Grasman provided a $3000 payment to the City for the paydown of the stage that was installed a few years ago. Ms. Grasman noted another $3000 payment is intended to be paid later this year as well. Ms. Grasman spoke of details regarding the festival itself, including dates, times and ticket prices. Ms. Grasman noted that the festival is still looking for several volunteers. UNFINISHED BUSINESS 9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 15-0742 — AN ORDINANCE AMENDING CHAPTER 74 OF THE HUTCHINSON CITY CODE — TRAFFIC SCHEDULES Marc Sebora, City Attorney, noted that this is the second reading of the ordinance that was proposed at the last Council meeting. The ordinance prohibits bike riding, roller blading and skate boarding on the sidewalks on Main Street. Motion by Lofdahl, second by Frocier, to approve second reading and adoption of Ordinance No. 15-0742. Motion carried unanimously. 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 15- 0743 — AN ORDINANCE AMENDING AIRPORT COMMISSION TERMS Marc Sebora, City Attorney, noted that this ordinance is also the second reading of an ordinance that was presented at the last Council meeting. The ordinance proposes to reduce the Airport Commissioner terms from five years to three years. Motion by Christensen, second by Arndt, to approve second reading and adoption of Ordinance No. 15-0743. Motion carried unanimously. NEW BUSINESS 11. APPROVE/DENY ENTERING INTO PURCHASE AGREEMENT WITH MIDCOUNTRY BANK Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the City was presented an opportunity to purchase property from MidCountry Bank that lies to the north of the former American Legion property behind the bank along Hassan Street. As part of the purchase agreement, MidCountry Bank would have an option and right of first refusal to the northernmost 46 feet of the parking lot. The option notes that if the bank would purchase that portion, it could not be used solely for parking purposes, but would need to be used for other business purposes as well. Motion by Arndt, second by Lofdahl, with Forcier abstaining, to approve entering into purchase agreement with MidCountry Bank. Motion carried unanimously. 12. APPROVE/DENY SETTING JOINT MEETING WITH EDA BOARD FOR JULY 8, 2015, AT 11:30 A.M. Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that he is recommending that the City Council and the EDA Board hold an annual joint meeting between the two groups in order for the Council and the EDA Board to provide feedback to each other. Motion by Christensen, second by Lofdahl, to approve setting joint meeting with EDA Board for July 8, 2015, at 11:30 a.m. Motion carried unanimously. GOVERNANCE CITY COUNCIL MINUTES JUNE 9, 2015 (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) EDA Board Minutes from April 2, 2015, and April 22, 2015 (b) Parks, Recreation, Community Education Board Minutes from April 6, 2015 MISCELLANEOUS 14. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that the first phase of Second Avenue SW has been completed and the second phase has started with completion scheduled in August. Mr. Jaunich also noted that the PRCE Board met last Monday and met with the consultant from USAquatics. June, July and August will be spent on the design phase of the aquatic park and public input will be gained on the design. The design is anticipated to be presented to the Council in September. The last quarter of the year will then be spent on putting together construction documents, with bidding in January and construction beginning in May 2016. This will lose a swimming season for the current pool, however the new aquatic center would then have a full season in 2017. Mr. Jaunich explained that the project will be paid for with cash on hand and no bonding will be utilized and no tax levies are being proposed for this project. Updates will be on the City's web site. Council Member Czmowski asked if a portion of the 2016 pool season could be saved and start construction a bit later. Mr. Jaunich noted that the length of the season can be looked at and will most likely be determined by the condition of the current pool and the contractor that is selected. Mr. Jaunich asked if the Council would like to have a joint meeting with the Hutchinson Utilities Commission similar to what has been done in the past. Mr. Jaunich will coordinate a meeting with the WC General Manager. 15. COUNCIL/MAYOR UPDATES ADJOURNMENT Motion by Arndt, second by Christensen, to adjourn at 6:20 p.m. Motion carried unanimously. .19 Resolution No. 14438 RESOLUTION ACCEPTING DONATIONS WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational service pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following organizations have offered to contribute the cash amounts set forth below to the City of Hutchinson: Name of Donor Amount Hutchinson Area Mountain Bike Association $500.00 *Park donation WHEREAS, The City Council hereby finds that it is appropriate to accept the donations offered, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 23`d day of June, 2015. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator q. HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Resolution to sell City Property Department: Police LICENSE SECTION Meeting Date: 6/23/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: RESOLUTION TO SELL AT AUCTION A 2011 Ford Crown Victoria Police Interceptor— VIN# 2FABP7BV3BX161636. Vehicle to be sold at State Auction in Arden Hills. BOARD ACTION REQUESTED: The Hutchinson Police Department recommends approval of resolution to sell at auction Fiscal Impact: $ 4,000.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: 0 Remaining Cost: $ 0.00 Funding Source: 0 RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY Resolution No. 14434 WHEREAS, the Hutchinson Police Department has accumulated surplus property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of surplus property. AND WHEREAS, the police department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction a 2011 Ford Crown Victoria Police Interceptor — VIN# 2FABP7BV3BX161636. Vehicle to be sold at State Auction on July 18, 2015 in Arden Hills. Adopted by the City Council this 23rd day of June, 2015. Mayor City Administrator HUTCHINSON CITY COUNCIL =yof Request for Board Action Agenda Item: McLeod County Recycling Facility Conditional Use Permit Request Department: Planning LICENSE SECTION Meeting Date: 6/23/2015 Contact: Dan Jochum Application Complete NIA Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: McLeod County is requesting a Conditional Use Permit to allow the outdoor storage of materials on their site, as well the operation of a Recyclable Materials Collection Center. There current Conditional Use Permit that has been in place since 1999 does not permit outdoor storage of materials and is only for the western portion of the site that contains the existing building and parking lot. A Conditional Use Permit [CUP] is required for recyclable material collection centers in the 1-1 zoning district, as well as outdoor storage in commercial and industrial areas. The Applicant's submitted site plan indicates a proposed fence (see attached) along the north side of the property, as well as the east side of the property, and finally along the south side. Staff understands the applicant is requesting to install approximately 1,450 feet of pre-engineered 8 fool fencing around the perimeter of the property to screen the outdoor storage occurring on the site. Currently there is outdoor storage occurring on site in violation of the 1999 conditional use permit that was granted for the operation of the recycling facility. The existing outdoor storage is located on the east side of the current facility. It should also be noted that the Conditional Use Permit is also required to establish the recycling use on the easterly lot that is zoned 1-1. Currently the outdoor storage is located on this lot, as well as on a portion of the western lot. McLeod County Commissioner Sheldon Nies spoke on behalf of McLeod County regarding the plans. Mr. Nies stated that the County would prefer to build an 8 foot fence versus a 10 foot fence. He said an 8 foot fence will screen what needs to be screened and be cheaper to build. Miles Seppelt of the Hutchinson EDA spoke and indicated the EDA owns the property next to the recycling facility and the EDA would be comfortable with an 8 foot fence. He indicated items blowing off site are a concern of the EDA. The Planning Commission unanimously approved the CUP with the conditions noted, changing the fence height to 8 feet and not requiring any trees to be planted. BOARD ACTION REQUESTED: Approval of Conditional Use Permit with conditions noted in resolution #14435. Fiscal Impact: FTE Impact: Included in current budget: No PROJECT SECTION.- Total ECTION:Total Project Cost: Total City Cost: Remaining Cost: $ 0,00 Funding Source: Budget Change: No Funding source: Funding Source: DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Mike Schumann, Dolf Moon, Mike Bahe, Dave Hunstad, Miles Seppelt, Jeff Page, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Dan Hatten, Dan Jochum, Matt Jaunich, Andrea Schwartz, and Kyle Dimler (Persons in attendance at Planning Staff Meeting in bold) Date: June 9, 2015, for June 16, 2015, Planning Commission Meeting Application: CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE OPERATION AND SCREENING OF A RECYCLABLE MATERIALS COLLECTION CENTER WITHIN I-1 AND I-2 ZONING DISTRICTS LOCATED AT 1065 5 TH AVE. SE, MCLEOD COUNTY, APPLICANT. Applicant: McLeod County CONDITIONAL USE PERMIT TO ALLOW THE OPERATION AND SCREENING OF A RECYCLABLE MATERIALS COLLECTION CENTER, INCLUDING OUTDOOR STORAGE OF MATERIALS. McLeod County is requesting a Conditional Use Permit to allow the outdoor storage of materials on their site, as well the operation of a Recyclable Materials Collection Center. There current Conditional Use Permit that has been in place since 1999 does not permit outdoor storage of materials and is only for the western portion of the site that contains the existing building and parking lot. M 5TH AVE SEew _ Conditional Use Permit 1065 51" Ave SE — Recycling Facility/Outdoor Storage Planning Commission — 6-16-2015 Page 2 GENERAL INFORMATION Existing Zoning: I-1 Light Industrial Park on East Side and I-2 Heavy Industrial Park on West Side Property Location: 1065 and 1105 5th Ave. SE. Lot Size: 10.28 acres on 4 separate lots. Existing Land Use: Industrial and Open Space Adjacent Land Use And Zoning: Land Use: Industrial and Open Space. Zoning: I-1 Light Industrial Park and I-2 Heavy Industrial Park. Comprehensive Land Use Plan: Industrial Zoning History: A conditional use permit was granted in 1999 for the operation of a recycling facility. In 2001 McLeod County was granted a variance for a parking lot setback. A variance for a parking lot setback was granted to Solitra in 1996. Another variance was issued to the Hutchinson Community Development Corporation in 1995 for a parking lot setback. Applicable Regulations: Sections 154.067 (C)(6); 154.115 (C) Analysis: A Conditional Use Permit (CUP) is required for recyclable material collection centers in the I-1 zoning district, as well as outdoor storage in commercial and industrial areas. The Applicant's submitted site plan indicates a proposed fence (see attached) along the north side of the property, as well as the east side of the property, and finally along the south side. Staff understands the applicant is requesting to install approximately 1,450 feet of pre-engineered 8 foot fencing around the perimeter of the property to screen the outdoor storage occurring on the site. Currently there is outdoor storage occurring on site in violation of the 1999 conditional use permit that was granted for the operation of the recycling facility. The existing outdoor storage is located on the east side of the current facility. It should also be noted that the Conditional Use Permit is also required to establish the recycling use on the easterly lot that is zoned I-1. Currently the outdoor storage is located on this lot, as well as on a portion of the western lot. The following are standards required to be met for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; Conditional Use Permit 1065 51" Ave SE — Recycling Facility/Outdoor Storage Planning Commission — 6-16-2015 Page 3 (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Staff discussed this application at length on June 8, 2015 at the Planning Staff meeting. There were several concerns raised regarding the recycling operation and making sure the negative impacts of the operation are properly mitigated through the CUP process. Much of the discussion at the Planning Staff meeting centered around the outdoor storage currently existing on the site and making sure that it was properly screened in the future. There was also consensus to make sure the area where outdoor storage may be allowed is delineated and that the outdoor storage be contained to the delineated area. The area where outdoor storage potentially is allowed is to be of an improved impervious type surface such as concrete, asphalt, bitcon, or similar material. Staff was clear that the entire proposed fenced in area not be turned into outdoor storage. The height of the fence was also a topic of discussion. Staff felt that a 10 foot high fence that is 100% opaque would be more appropriate than a 8 foot fence. It appears that many of the piles of outdoor storage are already over 8 feet in height and a 10 foot fence would provide more screening. Conclusion: 1. The proposed use is desirable and will contribute to the general welfare of the neighborhood in the subject location as it will eliminate unscreened outdoor storage of recyclable materials and keep things from blowing away in the wind. 2. The proposed use is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the use of the property will remain the same as the existing use of the property. The conditions placed on the permit will mitigate the negative effects of the use. 3. The proposed use will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends the approval of this request to the Planning Commission subject to the following conditions: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the applicable standards of the zoning ordinance. 3. A fence of at least 10 feet in height must be built to screen any outdoor storage. 4. The fence must be 100% opaque. 5. The fence must be screened with coniferous trees with trees spaced out 15 feet apart along fenced areas. 6. Outside storage must be on an impervious surface such as concrete, asphalt, bitcon, or similar. 7. Outdoor storage may not exceed the height of the fence. 8. Items that can blow away shall not be stored outside. 9. Applicant is responsible for collecting all garbage that blows off site. Conditional Use Permit 1065 51" Ave SE — Recycling Facility/Outdoor Storage Planning Commission — 6-16-2015 Page 4 10. The recycling facility shall obtain all applicable local and State permits to operate facility. 11. All improvements must be completed within 10 weeks of Conditional Use Permit being issued. 12. The applicant shall schedule an annual inspection on July 1st each year to ensure compliance of Conditional Use Permit. 13. Outdoor storage is only permitted in the areas noted on Figure 1, which is on file with the City of Hutchinson. 14. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. ,we )d Count I 4h fropolk me CAW r- �4ar ,' - Man �w : I Ar - Disclaimer. McLeod County does not warrant or guarantee the accuracy of the data. The date is meant for reference purposes only and should not be used for official decisions. If you have questions regarding the data presented in this map, please contact the McLeod County GIS Department. -� f� This information is to be used for reference purposes only. ECopyright Q 2014 Mci.ead County GIS, All Rights Reserved Ti 0% aOzI J ' i I 1 ;5 l� 7 - Man �w : I Ar - Disclaimer. McLeod County does not warrant or guarantee the accuracy of the data. The date is meant for reference purposes only and should not be used for official decisions. If you have questions regarding the data presented in this map, please contact the McLeod County GIS Department. -� f� This information is to be used for reference purposes only. ECopyright Q 2014 Mci.ead County GIS, All Rights Reserved Ti 0% aOzI J AL, A 001 1106 II II II 41111 II II 11 11 065 65 1065 * 0 A a Print Date: May 21, 2015 k--# �46 Nty,,fH I h ,YOGI Is .661 aoll all i ` 1 t _! _.. _ ' 1106 Ak I t .'♦ I l II t - i I t I I K .. 1055 iOS� I I 1065 1085 ' Print Date: May 21, 2015 L Print Date: May 21, 2015 woos k7right@Alffil r flow Id I" 7W- PIF -- �v qP 4I& -f-- McLeod CountyMN---- Map MA .rY_. I F ' v Disclaimer. Mcleod County does not warrant or guarantee the accuracy of the data. /� 1 The data is meant for reference purposes only and should not be used for official decisions. r7 reA S If you have questions regarding the data presented in this map, please contact the McLeod County Gt5 Department. I This information is to bo used for reference purposes only. S a 5 C i s a �r a W s Copyright 0 2014 McLeod County GIS, All Rights Reserved O a quiet place f®r relaxati®n " PrivauFence Maximum privacy and minimal maintenance are assured when you install USAVinyl's Privacy Fencing Systems. You can choose from a wide array of options like lattice, picket toppers, and horizontal rail configurations that will complement the look of any home. You want more than just a privacy fence — you want piece of mind. USAVinyl's Privacy Fencing delivers it with years of dependable, maintenance free performance. Bottom rail reinforced with aluminum for added strength and durability. Savannah Heights: 4, 5' & 6' Picket Style: 7l8" x 6" Tongue & Groove Mason Heights: 5', 6', & 7' Picket Style: 718" x 6" Tongue & Groove and 7/8" x 1.5" Savannah w/ Lattice Heights: 5', 6'; & 7' Picket Style: 718" x 6" Tongue & Groove and Lattice Accent Heights: 6', 7' & 8' Picket Style: 7/8" x 6" Tongue & Groove Any climate, any terrain, any temperature — SimTek is tough! SimTek is very adaptable • Easily conforms to varying terrain and surroundings. • Panels may be cut to any width. • Engineered for sub -zero cold and searing desert heat, • Combine 3' SimTek with 3' ornamental metal for a truly unique look. • Design your own utility or dumpster enclosures. • SimTek accommodates ornamental gates and fence combinations and other special applications, Create the yard of your dreams t � 1 WINT , I h 5• CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14435 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO ALLOW THE OPERATION AND SCREENING OF A RECYCLABLE MATERIALS COLLECTION CENTER WITHIN I-1 AND I-2 ZONING DISTRICTS LOCATED AT 1065 5TH AVE. SE, MCLEOD COUNTY, APPLICANT. FACTS McLeod County is the owner of a parcel of land located at 1065 5th Ave. SE, Hutchinson Minnesota; and, 2. The subject property is legally described as: A. Lot 8 & 9, Bock 1, First Addition to Hutchinson Industrial District; B. Lot Ten (10) in Block One (1) in FIRST ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT, according to the plat thereof on file and of record in the office of the Registrar of Titles, McLeod County, Minnesota. EXCEPTING THEREFROM an easement over and across the western most fifty feet of said tract of land described above which Grantor reserves for itself for the purpose of constructing, maintaining and improving gas and electrical services in the easement area. Grantor is entitled to place equipment, apparatus and material in the easement area as it sees fit to operate, improve and maintain said electric and gas services. C. Beginning at a point 105 feet West of a point 1446.5 feet South of the Northeast corner of the Northwest Quarter of Section Five (5), in Township One Hundred Sixteen (116), North of Range Twenty-nine (29) West; thence running South 724.2 feet to the center of the Glencoe and Hutchinson Public Road; Thence North 66 degrees West along the center line of said Public Road, 424 feet; thence West along the center line of said Public Road, 113 feet; thence North 548.2 feet; thence East 495 feet to the point of beginning, now known as Lot 8 of Auditor's Plat of the West Half of Section 5, Township 116, North of Range 29 West. McLeod County has applied to the City for a Conditional Use Permit to allow the operation and outdoor storage and screening of a recyclable materials collection center within I-1 and I-2 Zoning Districts located at 1065 5th Ave. SE, Hutchinson MN. 4. The Planning Commission met on June 16, 2015 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the applicable standards of the zoning ordinance. c. A fence of at least 8 feet in height must be built to screen any outdoor storage. d. The fence must be 100% opaque. e. Outside storage must be on an impervious surface such as concrete, asphalt, bitcon, or similar. Findings of Fact — Resolution # 14435 1065 5th Ave. SE Conditional Use Permit Page 2 f. Outdoor storage may not exceed the height of the fence. g. The fence cannot be placed in the easement area of the pond. h. Items that can blow away shall not be stored outside. i. Applicant is responsible for collecting all garbage that blows off site. j . The recycling facility shall obtain all applicable local and State permits to operate facility. k. All improvements must be completed within 10 weeks of Conditional Use Permit being issued. 1. The applicant shall schedule an annual inspection on July 1st each year to ensure compliance of Conditional Use Permit. m. Outdoor storage is only permitted in the areas noted on Figure 1, which is on file with the City of Hutchinson. n. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on June 23, 2015 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: o. The standards for granting a conditional use permit would be met, subject to the conditions stated. p. The proposed building and site improvements shall comply with the applicable standards of the zoning ordinance. q. A fence of at least 8 feet in height must be built to screen any outdoor storage. r. The fence must be 100% opaque. s. Outside storage must be on an impervious surface such as concrete, asphalt, bitcon, or similar. t. Outdoor storage may not exceed the height of the fence. u. The fence cannot be placed in the easement area of the pond. v. Items that can blow away shall not be stored outside. w. Applicant is responsible for collecting all garbage that blows off site. x. The recycling facility shall obtain all applicable local and State permits to operate facility. y. All improvements must be completed within 10 weeks of Conditional Use Permit being issued. z. The applicant shall schedule an annual inspection on July 1st each year to ensure compliance of Conditional Use Permit. aa. Outdoor storage is only permitted in the areas noted on Figure 1, which is on file with the City of Hutchinson. bb. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.170 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; Findings of Fact — Resolution # 14435 1065 5th Ave. SE Conditional Use Permit Page 3 (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit allowing the operation and screening of a recyclable materials collection center within I-1 and I-2 zoning districts located at 1065 5th Ave. SE, Hutchinson MN is approved. Adopted by the City Council this 23rd day of June, 2015. ATTEST: Matt Jaunich Gary T. Forcier City Administrator Mayor HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution Adopting Revised Assessment Roll No.SA-5112 & 5112A (L3/P15-03) Department: PW/Eng LICENSE SECTION Meeting Date: 6/23/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Due to a relatively minor revision to a specific property's assessable frontage length (outside of final project limits), City staff requests that the attached assessment roll and corresponding resolution be approved to accurately account for these changes within the City's assessment administration system. BOARD ACTION REQUESTED: Approval of Resolution & Assessment Rolls Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14436 RESOLUTION ADOPTING REVISED ASSESSMENT ASSESSMENT ROLL NO. SA -5112 & SA -5112A LETTING NO. 3/PROJECT NO. 15-03 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances; and WHEREAS, such proposed assessment was adopted 05/12/2015; and WHEREAS, parcel 35-117-30-08-0080 does not lie within the project area and the assessment in the amount of $3,408.93 will be removed from this parcel and deleted from the Assessment Roll. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such revised assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2016 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2015, until the 31st day of December 2016. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 16th day of November, 2015; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 23rd day of June 2015. Gary Forcier, Mayor Matt Jaunich, City Administrator COMPILED BY: P VANDER VEEN COMPUTED BY: PVANDERVEEN CHECKED BY: KENT EXNER NUMBER OF YEARS 10 INTEREST RATE: ADOPTED: 05/12/2015 - REVISED 06/23/2015 ASSESSMENT ROLL NO. 5112 & SA5112A LETTING NO. 3/PROJECT NO. 15-03 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances COST PER FRONT FOOT: $46.38 STREET COST/FF 1ST HEARING 03/10/2015 2ND HEARING 05/12/2015 2015 BOND FUND 335 FIN ACCT# 335-4700-36101 G O CITY PID NO. G z COUNTY PROPERTY ADDRESS PID NO. OWNER NAME OWNERADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FF SA5112 TOTALACTME ASSESSMENT SA5112B TOTAL TOTAL DEFERRED ASSESSMENT ASSESSMENT 1 35 117 30 09 0060 232680010 440 Shady Ridge Rd NW David R&Leah E Ellefson 440 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Clark's First Addition 75.00 75.00 $3,478.50 $0.00 $3,478.50 2 35 117 30 09 0070 232680020 450 Shady Ridge Rd NW B.nj.min Charles E-nson 450 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, Block 1, Clark's First Addition 80.00 80.00 $3,710.40 $0.00 $3,710.40 3 35 117 30 09 0080 232680030 456 Shady Ridge Rd NW Loren P & Foggy] Reding 456Sh.dy Ridge Rd NW Hutchinson MN 55350Lot3, Blockl,Cl.rk's FirstAddition 75.00 75.00 $3,478.50 $0.00 $3,478.50 4 13511730160020 232660010 390 Shady Ridge Rd NW Gab,. LLokken 390 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Hilltop Addition 80.00 80.00 $3,710.40 $0.00 $3,710.40 5 35 117 30 16 0040 232660030 400 Shady Ridge Rd NW Nath. n S W h rte & Michelle M Ma nteufel- White 400 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, 31oc1,2, Hilltop Addition 80.00 80.00 $3,710.40 $0.00 $3,710.40 6 35 117 30 16 0050 232660040 410 Shady Ridge Rd NW Chad S&Ju lie S Mc Kee 410 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, 31oc1,2, Hilltop Addition 65.00 65.00 $3,014.70 $0.00 $3,014.70 7 35 117 30 16 0060 232660050 420 Shady Ridge Rd NW Marian E H..p.l. 420 Shady Ridge Rd NW Hutchinson MN 55350 Lot 3, 31oc1,2, Hilltop Addition 65.00 65.00 $3,014.70 $0.00 $3,014.70 8 35 117 30 16 0070 232660060 430 Shady Ridge Rd NW Howard& Rebecca Anderson 430Sh.dy Ridge Rd NW Hutchinson MN 55350 Lot 4, 31oc1,2, Hilltop Addition 65.00 65.00 $3,014.70 $0.00 $3,014.70 9 35 117 30 16 0180 233260010 1170 Shady Ridge Rd NW Red Wing Publishing Company PO Box 2010 Red Wing MN 55066 Lot 1, Block 1, Tenp-Addition 150.00 150.00 $6,957.00 $0.00 $6,957.00 10 35 117 30 16 0182 232600030 170 Shady Ridge Rd NW Red Wing Publishing Company PO Box 2010 Red Wing MN 55066 Lot 3, Block 1, Ten part Addition 205.04 132.00 73.04 $3,387.60 $0.00 $3,387.60 11 35 117 30 16 0390 233270010 370 Shady Ridge Rd NW Guy EStono,& Katherine Stone 370 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Sunset Ridge 80.85 80.85 $3,749.82 $0.00 $3,749.82 12 35 117 30 16 0400 233270020 350 Shady Ridge Rd NW J. no A Lien 350 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, Block 1, Sunset Ridge 80.85 80.85 $3,749.82 $0.00 $3,749.82 13 35 117 30 16 0410 233270030 330 Shady Ridge Rd NW Diane D.— 330 Shady Ridge Rd NW Hutchinson MN 55350 Lot 3, Block 1, Sunset Ridge 80.34 80.34 $3,726.17 $0.00 $3,726.17 14 35 117 30 16 0420 233270040 310 Shady Ridge Rd NW Charles W&S.,.h J Smith 310 Shady Ridge Rd NW Hutchinson MN 55350 Lot 4, Block 1, Sunset Ridge 95.00 95.00 $4,406.10 $0.00 $4,406.10 15 35 117 30 16 0470 233270090 300 Con necticut St NW Lois M Ch.lupsky 300 ConnecticutSt NW Hutchinson MN 55350 Lot 1, Block 2, Sunset Ridge 100.00 100.00 $4,638.00 $0.00 $4,638.00 16 36 117 30 12 0150 232740090 455 Shady Ridge Rd NW Roger&Linda A—ussen 455 Shady Ridge Rd NW Hutchinson MN 55350 Lot 8&N25'of Lot 9, Block 1, Rolling 0. ks 3rd Addition 135.00 135.00 $6,261.30 $0.00 $6,261.30 17 .36 117 30 12 0160 232740100 435 Shady Ridge Rd NW Allen&Jana Rothstein 435 Shady Ridge Rd NW Hutchinson MN 553505125'ofN150'of Lot 9, Block 1, Rolling Oaks 3rd Addition 125.00 125.00 $5,797.50 $0.00 $5,797.50 18 36 117 30 13 0010 232740110 425 Shady Ridge Rd NW Joshua]&T.nn—h LGehlen 425 Shady Ridge Rd NW Hutchinson MN 55350 Lot 10&S12'of Lot 9, Block 1, Rolling Oaks 3rd Addition 147.00 147.00 $6,817.86 $0.00 $6,817.86 19 36 117 30 13 0020 232740120 405 Shady Ridge Rd NW Harley&Diane Albers 405 Shady Ridge Rd NW Hutchinson MN 55350 Lot 11, Block 1, Rolling Oaks 3rd Addition 120.00 120.00 $5,565.60 $0.00 $5,565.60 20 36 117 30 13 0121 232780010 357 Shady Ridge Rd NW Kathleen Andreen 357 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Shady Ridge Estates 58.75 58.75 $2,724.83 $0.00 $2,724.83 21 36 117 30 13 0122 232780020 355 Shady Ridge Rd NW Lindell E Duhamel 355 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, Block 1, Shady Ridge Estates 58.75 58.75 $2,724.83 $0.00 $2,724.83 22 36 117 30 13 0123 232780030 347 Shady Ridge Rd NW Aaron J S.nken&Mark SS.nken 347 Shady Ridge Rd NW Hutchinson MN 55350 Lot 3, Block 1, Shady Ridge Estates 58.75 58.75 $2,724.83 $0.00 $2,724.83 23 36 117 30 13 0124 232780040 1345 Shady Ridge Rd NW James]& Christine E Kalenberg 345 Shady Ridge Rd NW Hutchinson MN 55350 Lot 4, Block 1, Shady Ridge Estates 58.75 58.75 $2,724.83 $0.00 $2,724.83 24 13611730130125 232780050 341 Shady Ridge Rd NW Shady Ridge Estates Assn 355 Shady Ridge Rd NW Hutchinson MN 55350 Lot 5, Block 1, Shady Ridge Estates (235/4sp—d t. Ll 4, B1, 3RE) 0.00 0.00 $0.00 $0.00 $0.00 25 36 117 30 13 0260 230361400 1285 Loy7 West Cu.de's Investments LLC 1162 Loy7 West Hutchinson MN 55350P,aofSW1/4SW1/4,Section36-117-302.27AC 330.00 330.00 $15,305.40 $0.00 $15,305.40 26 36 117 30 13 0270 230361600 225 Shady Ridge Rd NW Henry&Rosalind Ewald -Trust 67598205th St Darwin MN 55324 PartofSW1/4SW1/4Section36-117-30.86AC 170.00 170.00 $7,884.60 $0.00 $7,884.60 27 36 117 30 13 0280 230361700 255 Shady Ridge Rd NW Clinton& Cynthia Christensen 255 Shady Ridge Rd NW Hutchinson MN T,.ct in SW 1/4 200' x 193/73' x 200' x 151.14' EX N70', Section 36-117-30 55350.58 AC 130.00 130.00 $6,029.40 $0.00 $6,029.40 28 36 117 30 13 0281 230361750 257 Shady Ridge Rd NW D.d—KWeber 257 Shady Ridge Rd NW Hutchinson MN N70' off— 200'x 193.73'x 200'x 151.14' in SW 1/4 Section 36-117-30 55350.32 AC 70.00 70.00 $3,246.60 $0.00 $3,246.60 29 35 117 30 08 0080 232620080 1700 Shady Ridge Rd NW Joshua)Wittman 700 Shady Ridge Rd NW Hutchinson MN 55350 Lot 8, Shady Ridge 205.50 205.50 0.00 1 $0.00 $0.00 $0.00 30 35 117 30 08 0241 232630010 650 Shady Ridge Rd NW Richard&Linda Martin 650 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Shady Haven 164.08 164.08 $7,610.03 $0.00 $7,610.03 31 35 117 30 08 0242 232630020 630 Shady Ridge Rd NW Dean G Nissen Living Trust & Carol R Nissen Living Trust 630Sh.dy Ridge Rd NW Hutchinson MN 55350Lot2, Block 1, Shady Haven 60.00 60.00 $2,782.80 $0.00 $2,782.80 32 35 117 30 08 0243 232630030 600 Shady Ridge Rd NW Quentin&Lisa Krengel 600 Shady Ridge Rd NW Hutchinson MN I 55350 Lot 3, Block 1, Shady Haven 104.09 104.09 $4,827.69 $0.00 $4,827.69 33 35 117 30 09 0020 232640010 522 Shady Ridge Rd NW Kuttner Family 2005 Rewca ble Trust Richard&Diane Kutt—Trustees 522 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, McClure's 1st Addition 167.001 167.00 $7,745.46 $0.00 $7,745.46 34 35 117 30 09 0030 232640020 516 Shady Ridge Rd NW Laurence) K—penich 516 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, Block 1, McClure's 1st Addition 165.00 165.00 $7,652.70 $0.00 $7,652.70 35 35 117 30 09 0040 232640030 1301 Campbell Ln NW James M&Janet McClure 1301 Campbell Ln NW Hutchinson MN 55350 Lot 3, Block 1, McClure's 1st Addition 118.00 118.00 0.00 $0.00 $0.00 $0.00 36 .35 117 30 09 0090 232680040 462 Shady Ridge Rd NW Wesley&Donna Holm 462 Shady Ridge Rd NW Hutchinson MN 55350 Lot 4, Block 1, Clark's 1st Addition 80.00 80.00 $3,710.40 $0.00 $3,710.40 37 35 117 30 09 0100 232680050 470 Shady Ridge Rd NW David&Donna Cole 470 Shady Ridge Rd NW Hutchinson MN 55350 Lot 5, Block 1, Clark's 1st Addition 75.00 75.00 $3,478.50 $0.00 $3,478.50 38 35 117 30 09 0110 232680060 478 Shady Ridge Rd NW Ethan)&S.,.h G Meyer 478 Shady Ridge Rd NW Hutchinson MN 55350 Lot 6, Block 1, Clark's 1st Addition 80.00 80.00 $3,710.40 $0.00 $3,710.40 39 35 117 30 09 0120 232680070 486 Shady Ridge Rd NW TrentA& Sh.wne LJoh nson 486 Shady Ridge Rd NW Hutchinson IMN 1 553501 Lot 7, Block 1, Clark's 1st Addition 75.00 75.00 $3,478.50 $0.00 $3,478.50 40 35 117 30 09 0130 232680080 492 Shady Ridge Rd NW Shane D& Kimberly M Kruse 492 Shady Ridge Rd NW Hutchinson MN I 55350Lot 8, Block 1, Clark's 1st Addition 75.00 75.00 $3,478.50 $0.00 $3,478.50 41 35 117 30 09 0140 232680090 498 Shady Ridge Rd NW Anthony &Cheryl Ruppert 498 Shady Ridge Rd NW Hutchinson MN 55350 Lot 9, Block 1, Clark's 1st Addition 90.46 90.46 $4,195.53 $0.00 $4,195.53 42 36 117 30 05 0030 23 703 Shady Ridge Rd NW Roger&Donna Dummer 703 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 2, Helhnd's2nd Addition 95.99 95.99 $4,452.02 $0.00 $4,452.02 43 36 117 30 05 0040 23 721 Shady Ridge Rd NW Steven&Beth Jensen 721 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, Block 2, Helhnd's2nd Addition 87.99 87.99 $4,080.98 $0.00 1 $4,080.98 COMPILED BY: P VANDER VEEN COMPUTED BY: P VANDER VEEN CHECKED BY: KENT EXNER NUMBER OF YEARS 10 INTEREST RATE: ADOPTED: 05/12/2015 -REVISED 06/23/2015 ASSESSMENT ROLL NO. 5112 & SA5112A LETTING NO. 3/PROJECT NO. 15-03 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances COST PER FRONT FOOT: $46.38 STREET COST/FF 1ST HEARING 03/10/2015 2ND HEARING 05/12/2015 2015 BOND FUND 335 FIN ACCT# 335-4700-36101 G O COUNTY CITY PID NO. PROPERTY ADDRESS G z PID NO. OWNER NAME OWNERADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FF SA5112 TOTALACTNE ASSESSMENT SA5112B TOTAL TOTAL DEFERRED ASSESSMENT ASSESSMENT 44 36 117 30 05 0050 232920040 727 Shady Ridge Rd NW Eugene CSpeiser 727 Shady Ridge Rd NW Hutchinson MN 55350 Lot 3, Block 2, Helhnd's 2nd Addition 87.99 87.99 $4,080.98 $0.00 $4,080.98 45 36 117 30 05 0060 232920050 731 Shady Ridge Rd NW Robert&Laurie Wendorff 731 Shady Ridge Rd NW Hutchinson MN 55350 Lot 4, Block 2, Helhnd's 2nd Addition 98.60 98.60 $4,573.07 $0.00 $4,573.07 46 36 117 30 12 0010 232920010 531 Shady Ridge Rd NW Lyndon H&Anita Z Peterson 531 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Helhnd's 2nd Addition 120.00 120.00 0.00 $0.00 $0.00 $0.00 47 13611730120080 232740020 521 Shady Ridge Rd NW Glenn D -ding 521 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Rolling Oaks 3rd Add ition 117.45 117.45 $5,447.33 $0.00 $5,447.33 48 36 117 30 12 0090 232740030 511 Shady Ridge Rd NW Brian M&Sheik LMurphy 511 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, Block 1, Rolling Oaks 3rd Addition 117.15 117.15 $5,433.42 $0.00 $5,433.42 49 36 117 30 12 0100 232740040 501 Shady Ridge Rd NW Don nis&Beverly Murphy 501 Shady Ridge Rd NW Hutchinson MN 55350 Lot 3, Block 1, Rolling Oaks 3rd Addition 117.15 117.15 $5,433.42 $0.00 $5,433.42 50 36 117 30 12 0110 232740050 495 Shady Ridge Rd NW Robert M&Carol L Wiehr 495 Shady Ridge Rd NW Hutchinson MN 55350 Lot 4, Block 1, Rolling Oaks 3rd Addition 117.15 117.15 $5,433.42 $0.00 $5,433.42 51 36 117 30 12 0120 232740060 485 Shady Ridge Rd NW G John & Di, n. D Anderson, Trustees Dia na Anderson Trust 485 Shady Ridge RdNW Hutchinson MN 55350 Lot 5, Block 1, Rolling Oaks 3rd Addition 117.15 117.15 $5,433.42 $0.00 $5,433.42 52 3611730120130 232740070 475 Shady Ridge Rd NW Rik D& Kimberly) Morrow 475 Shady Ridge Rd NW Hutchinson MN 55350 Lot 6, Block 1, Rolling Oaks 3rd Addition 117.15 117.15 $5,433.42 $0.00 $5,433.42 53 36 117 30 12 0140 232740080 465 Shady Ridge Rd NW Thomas M&V.lerieI Ha n n. 465 Shady Ridge Rd NW Hutchinson MN 1 55350 Lot 7, Block 1, Rolling Oaks 3rd Addition 117.15 117.15 $5,433.42 $0.00 $5,433.42 Sub-Total-SA5112 (1-31315-03) Shady Ridge Rd NW 5,609.13 575.50 5,033.63 $233,459.76 $0.001 $233,459.76 COMPILED BY: P VANDER VEEN COMPUTED BY: P VANDER VEEN CHECKED BY: KENT EXNER NUMBER OF YEARS 10 INTEREST RATE: ADOPTED: 05/12/2015 -REVISED 06/23/2015 ASSESSMENT ROLL NO. 5112 & SA5112A LETTING NO. 3/PROJECT NO. 15-03 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances COST PER FRONT FOOT: $52.00 STREET COST/FF 1ST HEARING 03/10/2015 2ND HEARING 05/12/2015 2015 BOND FUND 335 FIN ACCT# 335-4700-36101 G O COUNTY CITY PID NO. PROPERTY ADDRESS G z PID NO. OWNER NAME OWNER ADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FF SA5112 TOTALA ASSESSMENT TOTAL TOTAL DEFERRED ASSESSMENT ASSESSMENT 54 2511730110060 233270120 1205 Heritage Ave NW Roger W & Rita MTiede 1225 Her Rage Ave NW Hutchinson MN 55350 Lot 12, Block 1, Fairway Estates 133.78 133.78 0.00 $0.00 $0.00 $0.00 55 2511730 140010 233260010 12070.kwood Ln NW Theodore& Catherine Matthews 12070.kwood Ln NW Hutchinson MN 55350 Lot 1, Block 1, Oakwood Addition 311.74 311.74 0.00 $0.00 $0.00 $0.00 56 2511730 140020 233260020 12050.kwood Ln NW Kathryn M Beeler 12050.kwood Ln NW Hutchinson MN 55350 Lot 2, B lock 1, 0. kwood Ad d Rio n 148.69 148.69 0.00 $0.00 $0.00 $0.00 57 2511730 140030 233260030 12030.kwood Ln NW Smtt R&Abr.h S Renning 12030.kwood Ln NW Hutchinson MN 55350Lot 3, Block 1, Oakwood Addition 225.68 225.68 0.00 $0.00 $0.00 $0.00 58 2511730 140040 233260040 12010.kwood Ln NW Joseph M&Amanda J M.yhnd 12010. kwood Ln NW Hutchinson MN 55350 Lot 4, Block 1, Oa kwood Addition 43.00 43.00 0.00 $0.00 $0.00 $0.00 59 2511730 140100 233260100 12200.kwood Ln NW Duane M&Taman RJelkin 12200.kwood Ln NW Hutchinson MN 55350 Lot 10, Block 1, Oa kwood Addition 118.79 118.79 0.00 $0.00 $0.00 $0.00 60 2511730 140110 233270210 1257 Birdie Cir NW Ryan A& Stacy J Jurgenson 20418205th Ct Hutchinson 55350- MN 4389 Lot 9, Block 2, Fairway Estates 296.43 296.43 0.00 $0.00 $0.00 $0.00 61 2511730 140120 233270220 1267 Birdie Cir NW Larry&Sharon Romo 1267 Birdie Cir NW Hutchinson MN 55350 Lot 10, BIock2, Fairway Estates 139.46 139.46 0.00 $0.00 $0.00 $0.00 62 2511730 140150 233270250 1200 Heritage Ave NW Randy&Mary Breuer 1200 Heritage Ave NW Hutchinson MN 55350 Lot 13, BIock2, Fairway Estates 146.78 146.78 0.00 $0.00 $0.00 $0.00 63 2511730 140171 232890010 116513th Ave NW David P & Roxanne M Pu Ikr. bek & William R&Burdell. M Main 116513th Ave NW Hutchinson MN 55350 Lot 1 EX E120', Block 1, Krsie.n Acres 303.23 132.00 171.23 $8,903.96 $0.00 1 $8,903.96 64 2511730 140190 232890030 116013th Ave NW J Smtt Plowman Family Trust 12040. kwood Ln NW Hutchinson MN 55350 Lot 1 EX N168'of U ly 120', Block 2, Krsie.n Acres 304.15 264.00 40.15 $2,087.80 $0.00 $2,087.80 65 2511730 140260 234280290 12050.kwood Ct NW Bart P& Melissa Bradford 20752196th Rd Hutchinson MN 55350 Lot 1,Blo, k 3, Fa irw.y Estates Sem n d Add Rion 23.044 23.044 $1,198.29 $0.00 $1,198.29 66 2511730 140270 234280300 12030.kwood Ct NW Richard J&Dee Ann Crosby 12030.kwood Ct NW Hutchinson MN 55350 Lot 2,Block3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 67 2511730 140280 234280310 12010.kwood Ct NW Rebecca J Christians 12010.kwood Ct NW Hutchinson MN 55350 Lot 3,Block3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 68 2511730 140290 234280320 11990.kwood Ct NW Ada E Schauer Amundson 300 S Bryan NH10 Mission TX 78572 Lot 4,Block3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 69 2511730 140300 234280330 11970.kwood Ct NW Rollin E&Carol M Kub.sch 11970.kwood Ct NW Hutchinson MN 55350 Lot 5,Block3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 70 2511730 140310 234280340 11950.kwood Ct NW Guy FEttel 11950.kwood Ct NW Hutchinson MN 55350 Lot 6,Block3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 71 2511730 140320 234280350 11930.kwood Ct NW Tyrone V&Vereen LW.cker 11930.kwood Ct NW Hutchinson MN 55350 Lot 7,Block3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 72 2511730 140330 234280360 11910.kwood Ct NW Everett G& Katherine A H.ntge 11910.kwood Ct NW Hutchinson MN 55350 Lot 8,Block3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 73 2511730 140340 234280370 11890.kwood Ct NW Norma& Richard Cowman Trustees 11890.kwood Ct NW Hutchinson MN 55350 Lot 9,Block3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 74 2511730 14 0350123 428 0380 11870. kwood Ct NW Lee R& Judy A Thunstron, 11870.kwood Ct NW Hutchinson MN 55350 Lot 10,Block3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 75 2511730 14 0360123 428 0390 11850. kwood Ct NW Nina V M.ttkins 11850.kwood Ct NW Hutchinson MN 55350 Lot 11,Block3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 76 2511730140370234280400 11830. kwood Ct NW G -p SStanley S,&Susan AS -ley 11830.kwood Ct NW Hutchinson MN 55350 Lot 12,Block3, Fa irw.y Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 1 772511730140380234280410 11810.kwood Ct NW Donald E&Marion Padrnos 11810.kwood Ct NW Hutchinson MN 55350 Lot 13,Block3, Fa y Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 78 25117300 4 0390123 428 0420 11790.kwood Ct NW Frederick Schmidt Etal Trust 810 Willow Dr SW Hutchinson MN 55350 Lot 14,Block3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5112 & SA5112A COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN LETTING NO. 3/PROJECT NO. 15-03 $52.00 STREET COST/FF CHECKED BY: KENT EXNER 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Highway 7 to 1ST HEARING 03/10/2015 NUMBER OF YEARS 10 approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, 2ND HEARING 05/12/2015 INTEREST RATE: stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances 2015 BOND FUND 335 ADOPTED: 05/12/2015 - REVISED 06/23/2015 FIN ACCT# 335-4700-36101 SA5112 G O COUNTY LEGAL DESCRIPTION CREDIT TOTAL TOTAL TOTAL G z CITY PID NO. PID NO. PROPERTY ADDRESS OWNER NAME OWNER ADDRESS ADDITION OR SUBDIVISION FF FF FF TOTALACTIVE DEFERRED ASSESSMENT ASSESSMENT ASSESSMENT 79 2511730 140400 234280430 11770a1kwood Ct NW Jonathan C&Lau,.J Beach 11770akwood Ct NW Hutchinson MN 55350 Lot15, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 80 2511730 140410 234280440 11750akwood Ct NW Richard N&Sand,. DLennes Trust 11750akwood Ct NW Hutchinson MN 55350 Lot 16, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 81 2511730 140420 234280450 11730akwood Ct NW Bart P&Melissa B,.dford 20752196th Rd Hutchinson MN 55350 Lot 17,BIock3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 82 2511730 140430 234280460 11710akwood Ct NW Richard J&Jeanne EStew- 11710akwood Ct NW Hutchinson MN 55350 Lot 18,Blo, k3, Fa irway Estates Seco n d Add it ion 23.044 23.044 $1,198.29 $0.00 $1,198.29 83 2511730 140440 234280470 11690akwood Ct NW Dia no LHe. 11690akwood Ct NW Hutchinson MN 55350 Lot 19, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 84 2511730 140450 234280480 11670akwood Ct NW John I& Loretta M Bernhagen 11670akwood Ct NW Hutchinson MN 55350 Lot 20, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 85 2511730 140460 234280490 11560akwood Ct NW Lavonne J Flemming 11560akwood Ct NW Hutchinson MN 55350 Lot 21, Block 3, Fa irway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 86 2511730 140470 234280500 11620akwood Ct NW Amanda M Donnay 11620akwood Ct NW Hutchinson MN 55350 Lot 22, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 87 2511730 140480 234280510 11680akwood Ct NW Patricia&B,.ndon M—oncini 11680akwood Ct NW Hutchinson MN 55350 Lot 23,BIock3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 1174 Oakwood Ct NW 88 2511730 140490 234280520 11740a kwood Ct NW Nancy K&Leroy H Macked— PO Box 67 Hutchinson MN 55350 Lot 24,BIock3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 89 25 117 30 140500 234280530 11800akwood Ct NW Jon l& Norma M Schwichtenberg 11800akwood Ct NW Hutchinson MN 55350 Lot 25, Block 3, Fairway Estates Second Addition 23.0441 23.044 $1,198.29 $0.00 $1,198.29 90 2511730 140510 234280540 11860akwood Ct NW Beverly) Duke Trust 11860akwood Ct NW Hutchinson MN 55350 Lot 26, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 Lot 27, Block 3, Fairway Estates Second Addition 91 2511730 140520 234280550 11920akwood Ct NW Hutchinson Fairway Development 114 Sandy Hook Rd Chanhassen MN 55317(599.15/26 spread m Ll 26) 0 0.00 $0.00 $0.00 $0.00 Lot 1, Block 1, Bet es Rolling Greens Townhouse Aition 1609.9'/20 spread ro L2-5, Bl, BRGTH Add. & Ll 9, Bl BRGTH2nd Add, & L2-9, Bl, 92 36 117 30 03 0090 232860010 958 Rolling Greens Ln NW Rolling Greens Townhouse Assoc 1006 Rolling Greens Ln NW Hutchinson MN 55350 BRGT—d Add 0 0.00 $0.00 $0.00 $0.00 93 36 117 30 03 0100 232860020 966 Rolling Greens Ln NW Scott A&Cindy R Decker 966 Rolling Greens Ln NW Hutchinson MN 55350 Lot 2, Block 1, Bothke's Rolling Greens Townhouse Add ition 30.495 30.50 $1,585.74 $0.00 $1,585.74 94 36 117 30 03 0110 232860030 1964 Rolling Greens Ln NW Ernes[&Glenda Nelson 964 Rolling Greens Ln NW Hutchinson MN 55350 Lot 3, Block 1, Bothke's Rolling Greens Townhouse Add ition 30.495 30.50 $1,585.74 $0.00 $1,585.74 95 36 117 30 03 0120 232860040 962 Rolling Greens Ln NW James& Donna Mills Trustees 962 Rolling Greens Ln NW Hutchinson MN 55350 Lot 4, Block 1,Bethke's Rolling Greens Townhouse Addition 30.495 30.50 $1,585.74 $0.00 $1,585.74 96 36 117 30 03 0130 232860050 960 Rolling Greens Ln NW Vicki )Hoeft 960 Rolling Greens Ln NW Hutchinson MN I 55350Lot 5, Block 1,Bethke's Rolling Greens Townhouse Addition 30.495 30.50 $1,585.74 $0.00 $1,585.74 N279.65' of W805.19' EX N'ly 139.83' NE 1/4 of NW 1/4, Section 36-117- 30 2.54AC 10 e o, e -(11/201W 1/4) 01.11 � gs(36),w-h,poreH-d-se rc—(113)worm,Rage,dInv(3o)w�,d�dded e,cNwHua)an o w 97 36 117 30 03 0143123 036 0100 1020 Golf Coo— Rd NW Mark D& Wendy L Schierman 540 Hidden Ci,SW Hutchinson MN 55350dsaa�.of II3aot..rm8o�edY sarvorcn iiee nepo�rotb.91�goona ,. oa3sosa 27965 279.65 $14,541.80 $0.00 $14,541.80 ofet ing mon (609.9'/20 spread t.L2-5, B1, BR61H Add. Ll 9, Bl BRGTH2nd Add, & L2-9, Bl, 98 36 117 30 03 0150 232870010 984 Rolling Greens Ln NW Rolling Greens Twnhse Assn 1006 Rolling Greens Ln NE Hutchinson MN 55350 BRGT—d Add 0.00 $0.00 $0.00 $0.00 99 36 117 30 03 0160 232870020 982 Rolling Greens Ln NW Theadore&Patricia Beatty 982 Rolling Greens Ln NW Hutchinson MN 55350 Lot 2, Block 1,Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 100 36 117 30 03 0170 232870030 980 Rolling Greens Ln NW Donald&Patricia Stairs 980 Rolling Greens Ln NW Hutchinson MN 55350 Lot 3, Block 1,Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 101 36 117 30 03 0180 232870040 1978 Rolling Greens Ln NW Doris E Daggett 978 Rolling Greens Ln NW Hutchinson MN 55350 Lot 4, Block 1,Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 102 1 36 117 30 03 0190 232870050 976 Rolling Greens Ln NW Sidney &Barba,. Alsleben 804 Jefferson St SE Hutchinson MN I 55350Lot 5, Block 1,Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 103 36 117 30 03 0200 232870060 974 Rolling Green Ln NW Myron&Roxanne Wigen 974 Rolling Greens Ln NW Hutchinson MN 55350 Lot 6, Block 1,Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 104 36 117 30 03 0210 232870070 972 Rolling Greens Ln NW Barba,.& Larry McKim m Rev Trust 972 Rolling Greens Ln NW Hutchinson MN 55350 Lot 7, Block 1,Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 105 36 117 30 03 0220 232870080 970 Rolling Greens Ln NW Myron Elll&Roxanne R Wigen 974 Rolling Greens Ln NW Hutchinson MN 55350 Lot 8, Block 1,Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 106 36 117 30 03 0230 232870090 1968 Rolling Greens Ln NW Marlys J Anderson FamilyTrust 968 Rolling Greens Ln NW Hutchinson MN 55350 Lot 9, Block 1,Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 Lot 1, Block 1, Bethke's Rolling Greens Third Townhouse Addition 1609.9'/20 spread ro L2-5, Bl, BR6TH Add. & Ll 9, Bl BRGTH2nd Add, & L2-9, Bl, 107 36 117 30 03 0240 232880010 1016 Rolling Greens Ln NW Rolling Greens Townhouse Association 1006 Rolling Greens Ln Hutchinson MN 55350BR T—d Add) 0.00 $0.00 $0.00 $0.00 108 22 117 22 22 0250 232880020 1014 Rolling Greens Ln NW Robert E&Janet Carney 1014 Rolling Greens Ln NW Hutchinson IMN I 55350Lot 2, Block 1,Bethke's Rolling Greens Third Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 109 1 36 11730 030260 232880030 1012 Rolling Greens Ln NW Chad B&Jo LPiehl 1012 Rolling Greens Ln NW Hutchinson MN I 55350Lot 3, Block 1,Bethke's Rolling Greens Third Townhouse Addition 1 30.50 30.50 $1,585.74 $0.00 $1,585.74 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5112 & SA5112A LETTING NO. 3/PROJECT NO. 15-03 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $52.00 STREET COST/FF CHECKED BY: KENT EXNER 1ST HEARING 03/10/2015 NUMBER OF YEARS 10 2ND HEARING 05/12/2015 INTEREST RATE: 2015 BOND FUND 335 ADOPTED: 05/12/2015 -REVISED 06/23/2015 FIN ACCT# 335-4700-36101 SA5112 ri O COUNTY LEGAL DESCRIPTION CREDIT TOTAL TOTAL TOTAL G z CITYP NO. PID NO. PROPERTY ADDRESS OWNER NAME TION OR SUBDIVISION FF FF FF TOTALACTME DEFERRED ASSESSMENT ASSESSMENT ASSESSMENT 110 36 117 30 03 0270 232880040 1010 Rolling Greens in NW Donald&Jane Bollman Revocz ble Trust 1010 Rolling Greens in NW Hutchinson MN 55350 Lot 4, Block 1, Bothke's Rolling Greens Third Townhouse Add'¢ion 30.50 30.50 $1,585.74 $0.00 $1,585.74 111 36 117 30 03 0280 232880050 1008 Rolling Greens in NW Wallace&Marilyn Tewes 1008 Rolling Greens in NW Hutchinson MN 55350 Lot 5, Block 1,Bet hke's Be l li ng Greens Th nd Town ho use Ad dition 30.50 30.50 $1,585.74 $0.00 $1,585.74 Timothy E & 1a net L Kra sen Ma rtita lined 112 36 117 30 03 0290 232880060 1006 Rolling Greens in NW Revocable Trust 1006 Rolling Greens in NW Hutchinson MN 55350Lot 6, Block 1,Bethke's Rolling Greens Third Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 113 36 117 30 03 0300 232880070 1004 Rolling Greens in NW Marvin D& Marilyn l Hawker 1004 Rolling Greens in NW Hutchinson MN 55350 Lot 7, Block 1,Bethke's Rolling Greens Third Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 114 36 117 30 03 0310 232880080 1002 Rolling Greens in NW Paulus W& Gladys l Pilgrim 1002 Rolling Greens in NW Hutchinson MN 55350 Lot 8, Block 1,Bethke's Rolling Greens Third Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 115 36 117 30 03 0320 232880090 1000 Rolling Greens in NW Dwane& Marjorie Bucklin 1000 Rolling Greens in NW Hutchinson MN 55350 Lot 9, Block 1,Bethke's Rolling Greens Third Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 10.68 AC (.399 AC Road R/o/W ( of NE 1/4 NW 1/4, Section 36-117-30 o oaNEa or THE NoaTH 1nuaaTEa or THE TEa(NE 14 or NWi/4) o r _N es, "N` "' nANeEeo;THENCE n1nCIA uo1/21 116 36 117 30 03 0330 23 036 5700 951 Golf Course Rd NW Charles H Bull 951 Golf Course Rd NW Hutchinson MN 55350(iossAC(3ss 1TI 2c ACaonoCa/o/w)oEN11/4Nwi/411aIINaeivao)EOEeEeiNNiNe. 280.00 280.00 $14,560.00 $0.00 $14,560.00 10.68 AC (.399 AC Road R/o/W ( of NE 1/4 NW 1/4, Section 36-117-30 o oaNEa of THE NoaTH 1nuaaTEa of THE TEa (NE 14 of NW1/4) of 1ECn oN ea, TowNTuiv in, nANeE ec; THENCE 1111 nEnC uo 36 117 30 03 0330 23 036 5700 951 Golf Course Rd NW Charles H Bullert 951 Golf Course Rd NW Hutchinson MN 55350(10.6 � LIN117 n/o/w)11 NE 1/4 NW 1/41-N aEOEeEeiNNiNe. 8AC(111 ACnoAo11 e ivao) 871.25 871.25 $0.00 $45,305.00 $45,305.00 Ely 1.20 AC of Lot 1, Block 6, Helland's First Addition -Ewi Lai: T - n 1or �enyao 1N(bine � e eeo owe 0- Nl1h -L 1 111.2 g. 118 36 117 30 06 003 1123 290 0060 805&815 School Rd NW Country Club Manor of Hutchinson 1757th AveS Waite Park MN 56387aego,de,',aa�d�ro,gne Cou Ply rflaenda�dsntleorMnde, el r. ieeotmea v 300.33 13200 168.33 $8,753.16 $0.00 0! 18 $8,753.16 Sub-Total-SA5112 (1-31315-03) Golf Course Rd NW s,112.01 2,09z.3s 3,019.66 $111,717.06 $157,022.06 TOTAL ASSESSMENT ROLL NO. SA5112 & SA5112A (L3P15-03) 10,721.14 2,667.85 8,053.28 $345,176.82 $45,305.00 5390,481.81 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approval of Project Change Orders Department: PW/Eng LICENSE SECTION Meeting Date: 6/23/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders and/or Supplemental Agreements are proposed as noted: o Change Order No. 1 — Letting No. 1/Project No. 15-01 — 2nd Avenue SE Reconstruction This Change Order addresses the need to mill the existing bituminous at the 2nd Ave./Jefferson St. intersection and implement a water main offset to accommodate storm sewer installations. The additional work results in a $10,096.14 increase to the current contract amount. o Supplemental Agreement No. 1 — Letting No. 1/Project No. 15-01 — 2nd Avenue SE Reconstruction This Supplemental Agreement addresses the need to slightly revise the project Interim Completion Dates. The project Final Completion Date will remain as originally stated within the project specifications and contract. These date revisions will not result in an increase to the current contract amount. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 10,096.14 Total City Cost: $ 10,096.14 Funding Source: 2015 Construction Program Fund Remaining Cost: $ 0.00 Funding Source: UP15-01 /SAP 133-109-009 5/27/2015 STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER City/County of City of Hutchinson Change Order No. 1 Page 1 of 1 FEDERAL PROJECT NO. STATE PROJECT NO. SAP 133-109-009 LOCAL PROJECT NO. L1 P15-01 CONTRACT NO. L1 P15-01 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Duininck Inc 2nd Ave SE from Main St (TH 15) to 200'W of 2nd Ave SE Bridge 408 6th St, P O Box 208 TOTAL CHANGE ORDER AMOUNT Prinsburg, MN 56281-0208 $10,096.14 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses the additional work of milling 1.5" the Jefferson Street and 2nd Avenue intersection in phase 1 and the addtion of a water main offset in phase 2, per the direction of the City Engineer. Due to the additional work on this Change Order will increase the Phase 1 Interim Completion date by 3 days, from June 5, 2015 to June 8, 2015 and the Phase 2 Interim Completion date by 3 days from July 31, 2015 to August 3, 2015 as per Supplemental Agreement No. 1. This Change Order does not affect the Final Completion Date. This Change Order results in an increase of $10,096.14 to the Contract. COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount Funding Category No. 001 2232.501 MILL BITUMINOUS SURFACE (1.5") SQ YD $6.89 679 $4,678.31 3882.100 CONTRACTOR 10% ALLOWANCE (APPLIED TO ABOVE ITEMS) ILUMPSUM $917.83 0.425 $390.08 Funding Category No. 001 Total: $5,068.39 Funding Category No. 002 2504.602 12" WATERMAIN OFFSET EACH $4,500.00 1 $4,500.00 3882.100 1 CONTRACTOR 10% ALLOWANCE (APPLIED TO ABOVE ITEMS) ILUMPSUM $917.83 0.575 $527.75 Funding Category No. 002 Total: $5,027.75 Change Order No. 1 Total: $10,096.14 F runding category is required Tor Tederal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by —Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days Approved By Project Engineer: Kent Exner Approved By Contractor: Duininck Inc Approved by the Hutchinson City Council on 06/23/2015. Signed Signed Date: 06/23/2015 Phone: (320) 234-4212 Date: Phone: (320) 978-6011 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This project is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: Date: Orig. Contract Amt $1,176,508.43 Prev. Change Orders $ 0.00 Completion Date: 08/14/2015 UP15-01 /SAP 133-109-009 5/27/2015 STATE AID FOR LOCAL TRANSPORTATION SUPPLEMENTAL AGREEMENT City/County of City of Hutchinson Supplemental Agreement No. 1 Page 1 of 1 FEDERAL PROJECT NO. I STATE PROJECT NO. SAP 133-109-009 LOCAL PROJECT NO. L1 P15-01 CONTRACT NO. L1 P15-01 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Duininck Inc 2nd Ave SE from Main St (TH 15) to 200'W of 2nd Ave SE Bridge 408 6th St, P O Box 208 TOTAL SUPPLEMENTAL AGREEMENT AMOUNT Prinsburg, MN 56281-0208 $0.00 This Contract is between the Local Government Entity and Contractor as follows: WHEREAS: Due to additional work on Change Order No. 1, the Interim Completion Dates for Phase 1 and Phase 2 will be increase by 3 days each, as follows: * Phase 1 Interim Completion Date will be changed from June 5th, 2015 to June 8th, 2015. * Phase 2 Interim Completion Date will be changed from July 31st, 2015 to August 3rd, 2015. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 1. The Interim Completion Dates are hereby changed as follows: * Phase 1 Interim Completion Date will be changed from June 5th, 2015 to June 8th, 2015. * Phase 2 Interim Completion Date will be changed from July 31st, 2015 to August 3rd, 2015. 2. The Final Completion date will not be affected as a result of this agreement as may be provided by MnDOT Specification 1806. 3. The Contractor will not make claim of any kind or character whatsoever for any other costs or expenses which he may have incurred or which he may hereafter incur in performing the work and furnishing the materials required by this Agreement. COST BREAKDOWN There are no items associated with this Supplemental Agreement. * Funding category is required for federal projects. Approved By Project Engineer: Kent Exner Approved By Contractor: Duininck Inc Approved by the Hutchinson City Council on 06/23/2015. Signed Signed Date: 06/23/2015 Phone: (320) 234-4212 Date: Phone: (320) 978-6011 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This project is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: Date: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution Adopting McLeod County All-Hazard Mitigation Plan Department: Emergency Management LICENSE SECTION Meeting Date: 6/23/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: This is request for the City of Hutchinson to adopt the McLeod County all-hazard mitigation plan . This resolution from each of the county's municipalities needs to be adopted and submitted to the State ASAP so that McLeod County and the City of Hutchinson are eligible for mitigation funding. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14437 RESOLUTION OF THE CITY OF HUTCHINSON ADOPTION OF THE MCLEOD COUNTY ALL -HAZARD MITIGATION PLAN WHEREAS, the City of Hutchinson has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000; and, WHEREAS, the Act establishes a framework for the development of a multi - jurisdictional County Hazard Mitigation Plan; and, WHEREAS, the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and businesses; and, WHEREAS, the McLeod County Plan includes a risk assessment including past hazards, hazards that threaten the County, an estimate of structures at risk, a general description of land uses and development trends; and, WHEREAS, the McLeod County Plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and, WHEREAS, the McLeod County Plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how McLeod County will maintain public participation and coordination; and, WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and, WHEREAS, the McLeod County All -Hazard Mitigation Plan will make the county and participating jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and, WHEREAS, this is a multi jurisdictional Plan and cities that participated in the planning process may choose to also adopt the County Plan. NOW THEREFORE BE IT RESOLVED that the City of Hutchinson supports the hazard mitigation planning effort and wishes to adopt the McLeod County All -Hazard Mitigation Plan. This Resolution was declared duly passed and adopted this 23rd day of June, 2015. Gary T. Forcier, Mayor Attest: Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Special Event Department: Police LICENSE SECTION Meeting Date: 6/23/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Faith Lutheran Church is requesting the parking stalls on the east side of the 100 block of Main St, directly in front of library square, be restricted for motorcycles on the morning of Sunday July19, 2015 for a special event. The church will be conducting an outdoor service in the park immediately following will be the blessing of the riders then a motorcycle ride. Parking restriction will occur in the morning hours until 12:00 on the 19th. The Police Department will take the necessary steps to secure the parking area then open the area immediately following the even. This event will little to no impact on area businesses or traffic flow on Main St. This Hutchinson Police Department looks forward to working with the Faith Lutheran staff to ensure a successful event. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Special Aveyron Event Department: Police Department LICENSE SECTION Meeting Date: 6/23/1025 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Averyron Homes would like to request that the northern lane, and northern parking area of 1 st Ave SW be coned off to made available for an Aveyron event, from 8am - 9am on July 23, 2015. They will be having volunteers positioned along the East side of main street, on either side of 1 st Ave., carrying signs, with balloons, encouraging people to turn east onto 1st Ave SW, where more Aveyron volunteers will distribute treat/goodie items, delivering the gift(s) right to the drivers of the vehicle. Signs and/or personal billboards may also be used, to direct/encourage drivers to turn onto 1st Avenue to collect an anniversary gift. The volunteers carrying signs with balloons will not be interfering with the traffic flow on Main St just bringing attention to the events on 1 st Ave SW. The Police Department will close off the parking area the night before to prevent early morning traffic from parking on the north side of 1 Ave SW prior to the event. The Police Department will remove the cones immediately following the event the morning of the 23rd. This event should have little if any impact on the businesses in the area or the traffic flow on Main St or 1st Ave SW. The Police Department has reviewed this request and looks forward to working with Aveyron to ensure successful and safe event. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RELAY FOR LIFE June 7, 2015 Dear Mayor Forcier and City Council Members, Relay for Life of McLeod County, a fundraising event to help cure cancer, is in full swing preparing for our Annual Signature event at Masonic West River Park on Friday, August 7. This year, in conjunction with Music in the Park, on Monday, August 316 we will be holding our Survivor Appreciation in the Park, as well as "Painting the Town Purple." This term is used to bring together businesses within a community to support and celebrate our Cancer Survivors, by decorating store fronts with purple. Purple is the universal "color" to recognize all cancer types. As we Paint the Town Purple, we would like to request permission to tie purple ribbons onto the trees lining the streets in Library Square. The purple ribbons would be up from Sunday, August 2, 2015, through Saturday, August Stn, 2015. 1 would also like to formally invite you to two events: Music in the Park on Monday, August 3r6, 6:30pm for the free music and survivor celebration, and Relay for Life Event on Friday the 71n Activities begin around 4pm, and include free music, games and activities, food, and a moving and uplifting program starts at 6:30. The path will again be lined with luminarias and walkers will walk throughout the entire evening, with a final lap at 5am. This is truly a county wide event. I would be happy to attend a council meeting if necessary to answer any questions you may have regarding this request, and I am available by phone or email with any questions. Sincerely, a -�os(F� Mary Hodson 324 Circle Drive SW Hutchinson, MN 55350 Relay for Life of McLeod County, Experience Lead/Chair 320-583-6828 Mary@explorehutchinson.com CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 6/10/2015 - 6/23/2015 6/17/2015 Check Number Check Date Amount Vendor Account Description 186258 6/23/2015 195.00 AARP Other Professional Services 186259 6/23/2015 699.09 ACE HARDWARE Operating Supplies 186260 6/23/2015 5,680.00 AEM MECHANICAL SERVICES INC Machinery & Equipment 186261 6/23/2015 848.19 ALPHA WIRELESS Phone Services 186262 6/23/2015 119.92 AMERICAN BOTTLING CO Cost of Sales - Miscellaneous 186263 6/23/2015 81.33 AMERIPRIDE SERVICES Contractual R&M 186264 6/23/2015 1,383.33 ANDERSON CHEMICAL COMPANY Chemicals & Chemical Products 186265 6/23/2015 320.50 ANIMAL MEDICAL CENTER ON CROW RIVER Other Professional Services 186266 6/23/2015 1,003.89 ARCTIC GLACIER USA INC. Cost of Sales - Miscellaneous 186267 6/23/2015 1,409.20 ARNESON DISTRIBUTING CO Cost of Sales - Beer 186268 6/23/2015 324.00 ARTISAN BEER COMPANY Cost of Sales - Beer 186269 6/23/2015 6,308.22 ASSURANT EMPLOYEE BENEFITS Dental Claims 186270 6/23/2015 387.03 AUTO VALUE - GLENCOE Motor Fuels & Lubricants 186271 6/23/2015 2,026.65 AUTOMATIC SYSTEMS CO Equipment Parts 186272 6/23/2015 482.80 B.W. WELDING Contractual R&M 186273 6/23/2015 829.35 BACHMAN'S Landscaping Materials 186274 6/23/2015 1,115.14 BALDWIN SUPPLY COMPANY Equipment Parts 186275 6/23/2015 184.00 BELLBOY CORP Cost of Sales - Liquor 186276 6/23/2015 1,042.01 BERGER PLUMBING HEATING AC Operating Supplies 186277 6/23/2015 261.50 BERNICK'S Cost of Sales - Miscellaneous 186278 6/23/2015 335.00 BMI Dues & Subscriptions 186279 6/23/2015 2,400.00 BOLTON & MENK INC. Other Professional Services 186280 6/23/2015 94.99 BORDSON, GRACE Uniforms & Personal Equip 186281 6/23/2015 1,799.70 BRANDON TIRE CO Automotive R&M 186282 6/23/2015 45.00 BREITKREUTZ, ASHLEY Recreation Activity Fees 186283 6/23/2015 845.00 BROTHERS FIRE PROTECTION COMPANY Contractual R&M 186284 6/23/2015 750.00 BS&A SOFTWARE Receipt Printer 186285 6/23/2015 37,799.15 C & L DISTRIBUTING Case Deposits 186286 6/23/2015 10,809.54 CARS ON PATROL SHOP LLC Machinery & Equipment 186287 6/23/2015 519.13 CENTRAL HYDRAULICS Equipment Parts 186288 6/23/2015 132.03 CENTRAL MCGOWAN Automotive R&M 186289 6/23/2015 560.00 CMK SERVICES LLC Lawn Mowing 186290 6/23/2015 60.00 COMMISSIONER OF TRANSPORTATION Licenses & Permits 186291 6/23/2015 952.21 CREEKSIDE SOILS Operating Supplies 186293 6/23/2015 956.12 CROW RIVER PRESS INC Printing & Publishing 186294 6/23/2015 750.00 CUSTOMIZED FIRE RESCUE TRAINING INC Travel/Conference Expense 186295 6/23/2015 136.00 DAAK REFRIGERATION Other Professional Services 186296 6/23/2015 2,470.00 DAVE'S PALLET SERVICE Inventory- Process Material 186297 6/23/2015 11,460.85 DAY DISTRIBUTING Cost of Sales - Miscellaneous 186298 6/23/2015 159.99 DUEHN, RYAN Uniforms & Personal Equip 186299 6/23/2015 42.13 DUNDEE Operating Supplies 186300 6/23/2015 292.71 DYNA SYSTEMS Small Tools & Minor Equipment 186301 6/23/2015 2,949.38 E2 ELECTRICAL SERVICES INC Contractual R&M 186302 6/23/2015 144.28 ECOLAB PEST ELIMINATION Contractual R&M 186303 6/23/2015 134.50 ELECTRIC MOTOR CO Operating Supplies 186304 6/23/2015 783.56 EPIC PRODUCTS INC Cost of Sales - Miscellaneous 186305 6/23/2015 49.94 ERICKSON, GABRI Uniforms & Personal Equip 186306 6/23/2015 6.27 EXTREME BEVERAGE LLC Cost of Sales - Miscellaneous 186307 6/23/2015 476.66 FASTENAL COMPANY Equipment Parts 186308 6/23/2015 149.99 FLECK, JAYDEN Uniforms & Personal Equip 186309 6/23/2015 2,000.00 FOKKEN, KYLE Other Professional Services 186311 6/23/2015 353.20 FOSTER MECHANICAL Contractual R&M 186312 6/23/2015 75.31 G & K SERVICES Operating Supplies 186313 6/23/2015 6,344.40 GARICK CORPORATION Inventory- Process Material 186314 6/23/2015 505.00 GFOA Certificate of Achievement 186315 6/23/2015 925.58 GLENCOE POLICE DEPT Safe & Sober Qtr 1 CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 6/10/2015 - 6/23/2015 6/17/2015 Check Number Check Date Amount Vendor Account Description 186316 6/23/2015 178.54 GRAINGER Landscaping Materials 186317 6/23/2015 612.83 GREEN LIGHTS RECYCLING Recycling Fluorescent Lamps 186318 6/23/2015 160.00 GTS Travel/Conference Expense 186319 6/23/2015 1,902.44 HACH COMPANY Equipment Parts 186320 6/23/2015 136.50 HAG ER JEWELRY INC. Water Carnival Royalty 186321 6/23/2015 12.00 HANSEN GRAVEL Repair & Maintenance Supplies 186322 6/23/2015 7,730.00 HANSON & VASEK CONSTRUCTION Other Professional Services 186323 6/23/2015 16.00 HARTMAN, KRIS PRCE Cancel 186324 6/23/2015 750.00 HAYDAY EXPRESS Licenses & Permits 186325 6/23/2015 1,264.83 HD SUPPLY WATERWORKS LTD Meters & Meter Parts 186326 6/23/2015 566.79 HEIMAN FIRE EQUIPMENT Small Tools & Minor Equipment 186327 6/23/2015 78.00 HENNEPIN COUNTY COURT ADMIN Bail 186328 6/23/2015 1,321.41 HENRY'S WATERWORKS INC Repair & Maintenance Supplies 186329 6/23/2015 115.80 HILLYARD/HUTCHINSON Contractual R&M 186330 6/23/2015 6,396.72 HOISINGTON KOEGLER GROUP INC Other Professional Services 186331 6/23/2015 2,090.00 HOLT TOUR AND CHARTER INC. Other Professional Services 186332 6/23/2015 1,063.01 HUTCH CAFE Operating Supplies 186333 6/23/2015 6,429.12 HUTCHINSON CONVENTION & VISITORS BUREAU Lodging Tax Reimb 186334 6/23/2015 10,340.94 HUTCHINSON CO-OP Landscaping Materials 186335 6/23/2015 304.00 HUTCHINSON HEALTH Other Professional Services 186336 6/23/2015 1,503.91 HUTCHINSON HEALTH Special Assessments- City 186337 6/23/2015 3,773.00 HUTCHINSON LEADER Advertising 186338 6/23/2015 45.00 HUTCHINSON POLICE SERVICES Other Professional Services 186339 6/23/2015 1,410.00 HUTCHINSON SENIOR ADVISORY BOARD Other Professional Services 186340 6/23/2015 70,462.40 HUTCHINSON UTILITIES Utilities 186341 6/23/2015 477.90 HUTCHINSON WHOLESALE Automotive R&M 186342 6/23/2015 4,364.23 HUTCHINSON, CITY OF Utilities 186343 6/23/2015 6,000.00 HUTCHINSON, CITY OF ATM Revenue 186344 6/23/2015 4,274.31 IDEAL SERVICE INC Contractual R&M 186345 6/23/2015 106.00 INTERNATIONAL CODE COUNCIL INC Office Supplies 186346 6/23/2015 8,466.28 ISD423/PRCE Printing & Publishing 186347 6/23/2015 459.67 ITASCA GREENHOUSE INC Operating Supplies 186348 6/23/2015 289.69 JACK'S UNIFORMS & EQUIPMENT Uniforms & Personal Equip 186349 6/23/2015 14,558.51 JEFF MEEHAN SALES INC. Sales Commissions 186350 6/23/2015 456.75 JIM'S GARDEN SERVICE Other Professional Services 186351 6/23/2015 14,168.98 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Liquor 186352 6/23/2015 417.00 KDUZ KARP RADIO Advertising 186353 6/23/2015 300.40 KEEPRS INC Operating Supplies 186354 6/23/2015 79.99 KERN, VICTORIA Uniforms & Personal Equip 186355 6/23/2015 4,080.80 KNECHT'S NURSERIES & LANDCAPING Tree Maintenance 186356 6/23/2015 94.99 KOELLN, AIMEE Safety Supplies 186357 6/23/2015 40.00 KOSEL, KIRK Recreation Activity Fees 186358 6/23/2015 206.78 KRANZ LAWN & POWER Automotive R&M 186359 6/23/2015 88.33 KRUSE, SHANE Repair & Maintenance Supplies 186360 6/23/2015 3,161.52 L & P SUPPLY CO Repair & Maintenance Supplies 186361 6/23/2015 250.00 LAW ENFORCEMENT TARGETS Operating Supplies 186362 6/23/2015 115.23 LAW ENFORCEMENT TECHNOLOGY GROUP LLC Operating Supplies 186363 6/23/2015 47,770.00 LEAGUE OF MN CITIES -INS TRUST Worker's Comp Insur Premiums 186364 6/23/2015 147.00 LEXISNEXIS Other Professional Services 186365 6/23/2015 331.50 LIFEGUARD STORE, THE Operating Supplies 186366 6/23/2015 31,546.07 LOCHER BROTHERS INC Cost of Sales - Beer 186367 6/23/2015 8,676.39 LOGIS Contractual R&M 186368 6/23/2015 1,186.25 LYNDE & MCLEOD INC. Inventory- Bulk Product 186369 6/23/2015 175.00 MAGNUSSON, BRIAN Uniforms & Personal Equip 186370 6/23/2015 1,000.00 MARKLE, CYNTHIA Other Professional Services 186371 6/23/2015 175.00 MARSHALL COUNTY COURT ADMIN Bail CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 6/10/2015 - 6/23/2015 6/17/2015 Check Number Check Date Amount Vendor Account Description 186372 6/23/2015 14.11 MATHESON TRI -GAS INC Equipment Rental 186373 6/23/2015 1,388.22 MATTHEW BENDER & CO. INC Operating Supplies 186374 6/23/2015 140.11 MAYTAG LAUNDRY & CAR WASH Other Professional Services 186375 6/23/2015 35.00 MCFOA Dues & Subscriptions 186376 6/23/2015 1,600.00 MCLEOD COOP POWER ASSN Contrib/Donation-PrivateSource 186377 6/23/2015 500.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail 186378 6/23/2015 1,019.74 MCLEOD COUNTY SHERIFF'S OFFICE Safe & Sober Qtr 1 186379 6/23/2015 760.00 MCLEOD COUNTY SOLID WASTE MANAGEMENT Inventory- Process Material 186380 6/23/2015 724.58 MEEKER COUNTY SHERIFF'S OFFICE Safe & Sober Qtr 1 186381 6/23/2015 6,982.14 MEEKER WASHED SAND & GRAVEL Inventory- Bulk Product 186382 6/23/2015 989.47 MENARDS HUTCHINSON Operating Supplies 186383 6/23/2015 73.21 MES - MIDAM Operating Supplies 186384 6/23/2015 1,000.00 MIDCOUNTRY BANK Parking Lot- Legion Building 186385 6/23/2015 287.50 MIDWEST CUSTOM APPAREL Operating Supplies 186386 6/23/2015 200.35 MINI BIFF Other Professional Services 186387 6/23/2015 148.00 MINNESOTA FIRE SERVICE CERTIF BOARD Travel/Conference Expense 186388 6/23/2015 437.50 MINNESOTA POLLUTION CONTROL AGENCY Other Professional Services 186389 6/23/2015 408.00 MINNESOTA STATE BAR ASSOC Dues & Subscriptions 186390 6/23/2015 1,495.80 MINNESOTA VALLEY TESTING LAB Contractual R&M 186391 6/23/2015 2,333.69 MMC Contractual R&M 186392 6/23/2015 75.00 MN BCA-CJTE Travel/Conference Expense 186393 6/23/2015 75.00 MN BCA-CJTE Travel/Conference Expense 186394 6/23/2015 108.57 MN DEPT OF LABOR & INDUSTRY/CODE Other Professional Services 186395 6/23/2015 67.36 MN DEPT OF LABOR & INDUSTRY/CODE Other Professional Services 186396 6/23/2015 3,550.00 MN DEPT OF NATURAL RESOURCES Other Professional Services 186397 6/23/2015 113.08 MOTION INDUSTRIES INC Equipment Parts 186398 6/23/2015 38.00 MUELLERLEILE, SONJA Recreation Activity Fees 186399 6/23/2015 81.00 NASSIRZADEH, JODIE Other Revenues 186400 6/23/2015 305.02 NICKLASSON ATHLETIC Operating Supplies 186401 6/23/2015 25.00 NORTH AMERICAN SAFETY INC Safety Supplies 186402 6/23/2015 65.02 NORTH STAR DENTAL SERVICES Equipment Rental 186403 6/23/2015 863.30 NORTHERN BUSINESS PRODUCTS Operating Supplies 186404 6/23/2015 34.06 NUSS TRUCK & EQUIPMENT Equipment Parts 186405 6/23/2015 76.44 NU -TELECOM Phone Services 186406 6/23/2015 40.34 OFFICE DEPOT Office Supplies 186407 6/23/2015 141.11 O'REILLY AUTO PARTS Automotive R&M 186408 6/23/2015 3,950.04 PAUSTIS WINE COMPANY Cost of Sales - Wine 186409 6/23/2015 400.00 PEARCE, MARY Other Professional Services 186410 6/23/2015 2,538.00 PEAT INC. Inventory - Bulk Product 186411 6/23/2015 37,710.72 PHILLIPS WINE & SPIRITS Cost of Sales - Miscellaneous 186412 6/23/2015 1,438.00 PIONEER MANUFACTURING CO Sign Repair Materials 186413 6/23/2015 40,439.25 PIONEERLAND LIBRARY SYSTEM Other Professional Services 186414 6/23/2015 1,700.00 PLAISTED COMPANIES Inventory- Bulk Product 186415 6/23/2015 1,747.00 POSTMASTER Postage 186416 6/23/2015 19.50 PRIDE SOLUTIONS INC Repair & Maintenance Supplies 186417 6/23/2015 150.00 PRIEVE LANDSCAPING & LAWN CARE Contractual R&M 186418 6/23/2015 76.00 PRYOR, NICOLE Recreation Activity Fees 186419 6/23/2015 455.40 QUADE ELECTRIC Operating Supplies 186420 6/23/2015 2,097.00 QUALITY FLOW SYSTEMS Contractual R&M 186421 6/23/2015 159.24 QUALITY FORKLIFT SALES & SERV INC Equipment Rental 186422 6/23/2015 3,040.00 QUALITY SALES & SERVICE INC Small Tools & Minor Equipment 186423 6/23/2015 99.90 QUILL CORP Operating Supplies 186424 6/23/2015 89.78 RANDY'S BOBCAT SERVICE Repair & Maintenance Supplies 186425 6/23/2015 604.01 RAPIDS PROCESS EQUIPMENT INC Equipment Parts 186426 6/23/2015 856.15 RDO TRUST #80-5800 Contractual R&M 186427 6/23/2015 5,995.88 REDLINE SYSTEMS INC. Operating Supplies CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 6/10/2015 - 6/23/2015 6/17/2015 Check Number Check Date Amount Vendor Account Description 186428 6/23/2015 157.48 REFLECTIVE APPAREL FACTORY INC Safety Supplies 186429 6/23/2015 12,417.60 REINER ENTERPRISES INC Freight - Bulk 186430 6/23/2015 145.80 RITE INC Operating Supplies 186431 6/23/2015 705.00 ROYAL TIRE Equipment Parts 186432 6/23/2015 4,966.00 SCHIMMEL CONSTRUCTION LLC Loans Made 186433 6/23/2015 7,640.00 SCHIMMEL CONSTRUCTION LLC Loans Made 186434 6/23/2015 14.76 SCHMELING, TYLER Travel/Conference Expense 186435 6/23/2015 40.00 SCHMIDT, ROLIN Recreation Activity Fees 186436 6/23/2015 3,551.91 SCHOOL DIST # 423 Other Revenues 186437 6/23/2015 38.00 SCHWINT, DEANNA Recreation Activity Fees 186438 6/23/2015 51.75 SEBORA, MARC Travel/Conference Expense 186439 6/23/2015 564.55 SENTRY FIRE PROTECTION INC Contractual R&M 186440 6/23/2015 512.34 SEPPELT, MILES Travel/Conference Expense 186441 6/23/2015 200.00 SHAW, KAREN Other Professional Services 186442 6/23/2015 63.81 SIMONSON LUMBER CO Repair & Maintenance Supplies 186443 6/23/2015 5,741.12 SOUTHERN WINE & SPIRITS OF MN Cost of Sales - Liquor 186444 6/23/2015 12,134.88 SPARTAN STAFFING Temporary Labor - External 186445 6/23/2015 1,000.00 SPICZKA, SAM Other Professional Services 186446 6/23/2015 134.60 SPS COMMERCE INC Dues & Subscriptions 186447 6/23/2015 2,756.96 STAPLES ADVANTAGE Office Supplies 186448 6/23/2015 1,305.34 STRATEGIC EQUIPMENT AND SUPPLY Cost of Sales - Miscellaneous 186449 6/23/2015 3,138.98 STREICH TRUCKING Freight- Bulk 186450 6/23/2015 70.28 SUBWAY WEST Operating Supplies 186451 6/23/2015 41.00 TEUBERT, LEIF Recreation Activity Fees 186452 6/23/2015 2,511.48 THOMSON REUTERS -WEST Operating Supplies 186453 6/23/2015 1,842.00 TITAN MACHINERY Equipment Parts 186454 6/23/2015 103.20 TKO WINES Cost of Sales - Wine 186455 6/23/2015 63.13 TOWN & COUNTRY TIRE Automotive R&M 186456 6/23/2015 750.00 TRANSPORTATION FUNDING GROUP INC. Freight- Bagged 186457 6/23/2015 112.01 TRI COUNTY WATER Operating Supplies 186458 6/23/2015 113.09 UNIFORMS UNLIMITED Uniforms & Personal Equip 186459 6/23/2015 750.00 URBAN SPRITE MEDIA Advertising 186460 6/23/2015 247.22 USA BLUE BOOK Small Tools & Minor Equipment 186461 6/23/2015 69.95 VERTECH SOLUTIONS & SERVICES Contractual R&M 186462 6/23/2015 17,459.84 VIKING BEER Cost ofSales- Miscellaneous 186463 6/23/2015 413.30 VIKING COCA COLA Cost of Sales - Miscellaneous 186464 6/23/2015 1,676.96 VINOCOPIA INC Freight 186465 6/23/2015 1,260.00 VISION TRANSPORTATION Other Professional Services 186466 6/23/2015 13.30 WAL-MART COMMUNITY Office Supplies 186467 6/23/2015 290.37 WASTE MANAGEMENT OF WI -MN Refuse - Recycling 186468 6/23/2015 50,864.08 WASTE MANAGEMENT OF WI -MN Refuse - Services 186469 6/23/2015 37.00 WATERTOWN FLORAL Police Dept 186470 6/23/2015 20.00 WEBSTER, KAYE Animal Licenses 186471 6/23/2015 60.00 WELCOME NEIGHBOR Advertising 186472 6/23/2015 803.76 WELLS FARGO Operating Supplies 186473 6/23/2015 4,020.15 WINE COMPANY, THE Cost of Sales - Wine 186474 6/23/2015 564.48 WINE MERCHANTS INC Cost of Sales - Wine 186475 6/23/2015 147.18 WINSTED POLICE DEPARTMENT Safe & Sober Qtr 1 186476 6/23/2015 29,912.52 WI RTZ BEVERAGE MINNESOTA Cost of Sales - Beer 186477 6/23/2015 32,028.50 WM MUELLER & SONS Contractual R&M 186478 6/23/2015 36.00 WOELFEL, ELAINE Park Fees 186479 6/23/2015 3,352.25 WSB & ASSOC Other Professional Services 186480 6/23/2015 159.99 ZACKRISON, CORA Uniforms & Personal Equip 186481 6/23/2015 955.95 ZARNOTH BRUSH WORKS INC Automotive R&M 186482 6/23/2015 108.10 ZWILLING, TROY Travel/Conference Expense Grand Totals: 722,996.14 ELECTRONIC FUNDS TRANSFERS 6/23/2015 TAX FUND PAYABLE TO AMOUNT FUEL HATS MN DEPT OF REV $813.37 SALES TAX LIQUOR MN DEPT OF REV $50,727.00 SALES TAX PRCE CIVIC ARENA MN DEPT OF REV $1,450.00 SALES & USE TAX WATER SEWER CREEKSIDE MN DEPT OF REV $11,915.00 $64,905.37 CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 5/24/2015-6/6/2015 Jun 10, 2015 09:24AM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 06/06/2015 CDPT 06/09/2015 186256 HART 618.76- 06/06/2015 CDPT 06/09/2015 186257 NCPERS Minnesota 336.00- 06/06/2015 CDPT 06/09/2015 6091501 AFLAC 20.46- 06/06/2015 CDPT 06/09/2015 6091501 AFLAC 130.75- 06/06/2015 CDPT 06/09/2015 6091502 EFTPS 13,446.35- 06/06/2015 CDPT 06/09/2015 6091502 EFTPS 13,446.35- 06/06/2015 CDPT 06/09/2015 6091502 EFTPS 3,903.48- 06/06/2015 CDPT 06/09/2015 6091502 EFTPS 3,903.48- 06/06/2015 CDPT 06/09/2015 6091502 EFTPS 26,985.32- 06/06/2015 CDPT 06/09/2015 6091503 ICMA 2,105.00- 06/06/2015 CDPT 06/09/2015 6091504 ING 1,050.00- 06/06/2015 CDPT 06/09/2015 6091505 Minnesota Dept. of Revenue 11,364.63- 06/06/2015 CDPT 06/09/2015 6091506 MN Child Support System 41.87- 06/06/2015 CDPT 06/09/2015 6091507 MNDCP 250.00- 06/06/2015 CDPT 06/09/2015 6091508 PERA 12,819.38- 06/06/2015 CDPT 06/09/2015 6091508 PERA 12,819.38- 06/06/2015 CDPT 06/09/2015 6091508 PERA 5,980.92- 06/06/2015 CDPT 06/09/2015 6091508 PERA 8,971.42- 06/06/2015 CDPT 06/09/2015 6091508 PERA 26.01- 06/06/2015 CDPT 06/09/2015 6091508 PERA 26.01- 06/06/2015 CDPT 06/09/2015 6091508 PERA 1,972.23- 06/06/2015 CDPT 06/09/2015 6091509 TASC-Flex 359.91- 06/06/2015 CDPT 06/09/2015 6091509 TASC-Flex 1,495.49- 06/06/2015 CDPT 06/09/2015 6091510 TASC-HSA 4,159.36- 06/06/2015 CDPT 06/09/2015 6091510 TASC-HSA 5,230.56- 06/06/2015 CDPT 06/09/2015 6091510 TASC-HSA 657.98- 06/06/2015 CDPT 06/09/2015 6091510 TASC-HSA 653.82- 06/06/2015 CDPT 06/09/2015 6091510 TASC-HSA 1,089.20 - Grand Totals: 28 133,864.12- CITY OF HUTCHINSON Council Check Register -B Check Issue Dates: 6/10/2015 - 6/23/2015 6/17/2015 Check Number Check Date Amount Vendor Account Description 186292 6/23/2015 18.75 CROW RIVER GLASS Repair & Maintenance Supplies 186310 6/23/2015 525.00 FORCIER - MARTY'S ROOFING INC Contractual R&M Grand Totals: 543.75 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Landy Lodge Bar & Grill, Inc. - On-Sale Intoxicating Liquor/Tobacco License Department: Administration LICENSE SECTION Meeting Date: 6/23/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Mark Landreville of Landy Lodge Bar & Grill Inc. has submitted an on-sale/Sunday liquor license application to provide liquor at an establishment located at 35rd Avenue SE. Mr. Landreville is opening a new restaurant in the former American Legion building. Mr. Landreville has been an owner/operator of the Lamplighter Bar & Grill located on Hwy 15 South for the past nine years. In addition, Mr. Landreville has submitted a tobacco license application to sell tobacco products at the restaurant. City code requires that a public hearing be held when a new liquor license is applied for. Since this is a new establishment under new ownership, a public hearing is required. BOARD ACTION REQUESTED: Approve issuing on-sale intoxicating/Sunday liquor license and tobacco license to Landy Lodge Bar & Grill Inc. located at 35 3rd Avenue SE in Hutchinson, Minnesota. Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: c"y of 111 Hassan St Southeast Hutchinson, MN 55350 (320) 587-5151IFax(320) 234-4240 Investigation Fee: $375.00 Annual License Fee: *388 2C."c Y: Application for On -Sale Intoxicating/Wine Liquor License In provision of the City of Hutchinson Municipal Code Chapter 112 This form was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant the Minnesota Statutes, 1976, Section 340.13, for purposes of background investigation. It does not supersede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. Trade Name T Date of Application 2. 17C_I1� Licensing Period 3. Type of Application: �d NEW ❑ RENEWAL ❑ TRANSFER 4. Type of License: IX INTOXICATING ❑ WINE 5. If WINE, will this establishment be selling Strong Beer? ❑ YES ❑ NO If YES, a 3.2 Malt Liquor Application must be filled out as well.) G. Aj a. _ (._7G, � )Z F .5 ::� Name of Applicant Phone 7. -7&6) VtIC( ir ] [. Q' ;S1-. A�i E Home Address 8. 64-,5 9. \5�. f a cd / A4 /,J Citizenship Place of Birth State Zip Code 10. / c.) y -� 7 Date of Birth 11. 315 3 + � 1 A...ve j .0 � [ r 7� m� `��] ), M/\; 515550 Street Address of Establishment 12. Does the establishment include a patio area? ❑ YES NO (if yes, please attach a schematic of patio area) 13. Will this establishment be selling on Sunday? )4 YES 0 NO 14. List Owners of building or premises to be licensed: LTC F� SCS . �'� �7 � �� L_LC' � � �:� 6tdz- Ar F-}-Catwe' LGipd r-a-vj I LC.. 15. List all partners, officers or directors, shareholders (and number of shares each member holds), if corporation: [ �- a- F G -c Dc4-- r } 1 n c - Name �{ Address Date of Birth La,r-�df-eyAU, '-I&o L odklo'A-Sf ICS -3j -C11 A 1 16. Prior experience in this type of business: M cLr-Y- VIA bee -41 a fY'-L Y'+ hc) u'-"', rr�r� r uc _.r CU- C.k) ai'VIRP 5 P1 p[s -CO r r.s CL J-6 ail 9°(5LA'; 0--;er- �-xG���r � R L -0-,-r) I � h4 -,C -r IL j n 1 -h -L tz-1-r i n 5v -n --k,-r �1-R_ct ��-- q 4 cars. 17. Present ownership in any other liquor establishment: M 6U -J. - 50Z, °r Lcu- ljjf'�y„�r� `'��r`� : ar' ?Y)c 18. Present ownership in any other restaurant or food business: 19. Three Business References: 2. J cx r_, -j-, 7—uC - --f 20. Prc 5, 1 CG r� 7t-- /C, Corporate or Partnership Title 21. _7 &�' O A"C' hlc l-'-- h ll-? f �]1 //V/V AJC? Corporate or Partnership Address 22. if this is a transfer application give name, address, of persons), partnership or corporation holding license for the past year: Name Address 23. Who owns the bar/tavern fixtures? _ L1zli�y-z' I.Llt�a.� 24. Are you a Minnesota resident? I9f'YES ❑ NO ]� ? C c.r_ ►-rt' r� f From TO 25. Residential Address for the past five (5) years: 70 C1 11'62/,) i � ��i • I�i�= i &t Iz j.-3 zYr7 , 26: Three personal references: Name A dlirPcc Phone 2. f'�'C'7'7 7-45 U�5Hivy--1 3. `1t} Iiy�1►�c[t-, 1ti,1�uch)z��t-(�di�9 27. Employment for the past five years: Name of Employer Phone i. �z;Ir' {r�xv ,t, � �- � �� • ���o ��-I-101[ L I 2. 3. 28. Any convictions other than minor traffic: ❑ YES )4 NO (if yes, please explain in detail) Offense: Conviction Date: Offense: Conviction Date: Offense: Conviction Date: 29. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 30. This application must be accompanied by State of Minnesota Restaurant License. 31. This application must be accompanied by a certificate of insurance providing for liquor liability coverage. 32. Applicant, and his associates in this application, will strictly comply with all the laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and I hereby certify that I have read the foregoing questions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee not to exceed$500.00 shall be charged an application by the city or county if the investigation is required outside the state. I further understand the ordinances of the City of Hutchinson regarding the operation of on -sale liquor licenses and agree to abide by them. SigIlature of Applicant SubsVbed and sworn to before me this aday of k_ , 20�. Notary Public My Commission expires: EMWY AGY J. HERDUT IY PU MM SaTA mm. Emp. Jan_ 31. 2019 Date City of 1 1 1 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 iicant Information City of Hutchinson Application for License to Self Tobacco at Retail (Under Ordinance No. 113) Name (First, Middle & Last) Gem License Fee:1� 75.0 Investigation Fee: Operating Year: 2-015 Applicant Phone Number 7W9 51. IUC /P)?!Il 5JJ3f�O Applicant Address City State zip-- Business ig Business Information 1_01-?c:7c OaP_?G)5. 7—/0/0 DBA Business Phone Number Has a Certificate of Assumed Name been f le with the If Yes, what is the assumed name? Secretary of State's Office? Ld G[ 1" b'7 yes y 1-1 no/�,, Address i/'NZt�L L -ands r-v"l/Cf , Contact Information "Coraorate Name City State Zip '3ZCV4 3 75 Corporate Phone Number I m -fthL:�O INN Corporate Address City State zip /f e"a,-Zf- " -Id z" 2d- -eL, ,,ILC CEO License Coordinator *Please noti CV of Hutchinson o chap e qfownership within 30 days othan e. Checklist _ The following items need to be completed and/or attached in order for the application to be processed: Application fee paid in full (check or money order): [,yes U no Application completed in full and signed: A yes ❑ no Grounds for Denial 1) The applicant is under the age of 18 years; 2) The applicant has been convicted within the past five years of any violation of a federal, state or local law, ordinance provision or other regulation relating to tobacco or tobacco products or tobacco -related devices; 3) The applicant has had a license to sell tobacco, tobacco products or tobacco -related devices revoked within the preceding 12 months of that date of application; 4) The applicant fails to provide any information required on the application, or provides false or misleading information; or 5) The applicant is prohibited by federal, state or local law, ordinance or other regulation, from holding this type of a license. H LirEnseslApplievions Tobacco doc City of Hutchinson Application far License to Sell Tobacco at Retail Page 2 of 3 I hereby certify that I have completely filled out the entire above application and that the application is true, correct, and accurate. 10--� Iek It - i -r--5 Signature of Applicant Date `�r� ��' L�C�./'1t �i`"c ►111 �- C= �C� Print Name Title NOTE: No application will be forwarded to the City Council unless received two weeks prior to the regular Council meeting, filled out in completion, and fee payment is attached Internal use only Background Check Completed ❑ City Council 0 approved ❑ denied Notes: H Licarnes:Applicatiansr7'ohacco.doc HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Public Hearing to Consider Comments and Input on the SWPPP Department: Public Works LICENSE SECTION Meeting Date: 6/23/2015 Application Complete N/A Contact: Kent Exner/John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Per requirements of the MPCA whom administer the National Pollution Discharge Elimination System (NPDES) Phase II permit, the City must have a Public Hearing and consider comments prior to submitting the Storm Water Pollution Prevention Plan (SWPPP) Annual Report for 2014. This regulation applies to all cities that are determined to have and maintain a Municipal Separate Storm Sewer System (MS4). Public comment and testimony will be received at this hearing. BOARD ACTION REQUESTED: Approval of MS4 Annual Report for 2014 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MS4 Annual Report for 2014 Minnesota Pollution Control Agency You are currently loaaed in as: Hutchinson City MS4 Page 1 of 15 If this is correct, click the 'Next' button. If this information is incorrect, contact Cole Landgraf (651-757-2880, cole.landgraf@state.mn.us) or Rachel Stangl (651-757- 2879, rachel.stangl@state. mn. us). Before you begin... The MS4 Annual Report for 2014 will automatically save your answers when you hit the `Next' button at the bottom of each page. If you wish to leave the MS4 Annual Report for 2014 and complete the document at another time, you may do so by hitting 'Next' at the bottom of your current page to save your progress before exiting the document. Return to the survey by following the previously used web link, and again login using your email and assigned password credentials. Once you successfully log in, your previous answers will appear. You may print a copy of the MS4 Annual Report for 2014 for your records at any time by pressing the 'Print' button at the bottom of the page. Additionally, it is possible to save a PDF copy of the MS4 Annual Report for 2014 if you are working on a computer with OneNote (a program often included in Microsoft Office packages). Detailed saving instructions are available at stormwater. pca.state.mn.us/index. h /Guidance for saving MS4 annual reports. MS4 Annual Report for 2014 Reporting period: January 1, 2014 to December 31, 2014 Due: June 30, 2015 Instructions: Complete this annual report to provide a summary of your activities under the 2013 MS4 Permit (Permit) between January 1, 2014 and December 31, 2014. You may provide additional explanation and/or information in an email with the https: //www. snapsurveys. com/wh/siam/surveylanding/printerviewer. asp?sid=746D706B623 05 F 79... 6/16/2015 MS4 Annual Report for 2014 Page 2 of 15 subject YourMS4NameHere_2014ARto ms4permitprogram.pca@state.mn.us. MPCA staff may also contact you for additional information. Questions: Contact Cole Landgraf at 651-757-2880 or cole.landgraf@state.mn.us or Rachel Stangl at 651-757-2879 or rachel.stang]@state.mn.us. MS4 General Contact Information Last name First name Title Mailing address City State Zip code Phone Email 111 Hassan St SE MCM 1: Public Education and Outreach The following questions refer to Part 111. D.1. of the Permit. Q2 Did you select a stormwater-related issue of high priority to be emphasized during this Permit term? [Part III.D.1.a.(1)] O Yes ❑ No Q3 What is your stormwater-related issue(s)? Check all that apply. ❑ TMDL(s) ❑ Local businesses ❑ Residential BMPs ❑ Pet waste ❑ Yard waste ❑ Deicing materials ❑ Household chemicals ❑ Construction activities ❑ Post -construction activities W Other Describe: Water body improvements of Lake/River in Hutchinson. The City is assisting with the development of a Lake/River Association as an outlet for educational information as well as a partner for implementing improvements to the water body. Q4 Did you begin to educate the public on illicit discharge recognition and reporting? [Part III.D.1.a.(2)] https://www.snapsurveys.com/wh/siam/surveylanding/printerviewer.asp?sid=746D706B 62305F79... 6/16/2015 MS4 Annual Report for 2014 Q Yes O No Page 3 of 15 Q5 How did you distribute educational materials or equivalent outreach? Check all that apply and provide circulation/audience associated with each item. [Part III.D.1.a.] M Brochure © Newsletter © Utility bill insert ❑ Newspaper ad ❑ Radio ad ❑ Television ad ❑ Cable access channel ❑ Stormwater-related event © School presentation or project ❑ Website M Other (1) M Other (2) © Other (3) Other (1), MWOA Central Section Stormwater Presentation describe: Other (2), Storm Drain Markers describe: Other (3), P2 Good Housekeeping Used Oil describe: Q6 Intended audience? Check all that apply Q7 Enter the total circulation/audience (if unknown, use best estimate): Brochure 6000 Newsletter 40 Utility bill inserti 15000 School presentation or 200 project Other (1) 35 Other (2) 40 https://www.snapsurveys.comlwhlsiamisurveylandinglprinterviewer.asp?sid=746D7O6B62305 F79... 6/16/2015 Local Residents Businesses Developers Students Employees Other Brochure 0 © ❑ © ❑ ❑ Newsletter ❑ ❑ EI Utility bill insert M ❑./ ❑ ❑ ❑ ❑ School presentation or ❑ U ❑ri ❑ ❑ project Other (1) ❑ ❑ ❑ ❑ ❑ Other (2) ❑ ❑ ❑ © ❑ ❑ Other (3) ❑ ❑ ❑ ❑ M E Q7 Enter the total circulation/audience (if unknown, use best estimate): Brochure 6000 Newsletter 40 Utility bill inserti 15000 School presentation or 200 project Other (1) 35 Other (2) 40 https://www.snapsurveys.comlwhlsiamisurveylandinglprinterviewer.asp?sid=746D7O6B62305 F79... 6/16/2015 MS4 Annual Report for 2014 Page 4 of 15 Other (3) Po I Provide a brief description of each activity related to public education and outreach (e.g. rain garden workshop, school presentation, public works open house) held and the date each activity was held from January 1, 2014 to December 31, 2014. [Part III.D.1.c.(4)] Mate of activity Q9Description of activity Date 3/25/2014 MS4 Annual Meeting with City Council, public (mm/dd/yyyy) and aired on Local Cable Channel Date 4/8/2014 MWOA Central Section Meeting presentation on (mm/dd/yyyy) stormwater requirements for Cities Date (mm/dd/yyyy) 5/10/2014 Date (mm/dd/yyyy) 6/4 /2014 Date (mm/ddlyyyy) 9/20/2014 Date (mm/dd/yyy10/30/2014 yi Date k« (mm/ddlyyyy) Rain Barrel Sale Arbor Day Event Park Elementary Crow River Cleanup 3M Energy Fair Stormwater Booth Date I,,.. (mm/dd/yyyy) Q10 Between January 1, 2014 and December 31, 2014, did you modify your BMPs, measurable goals, or future plans for your public education and outreach program? [Part IV.B.] O Yes O No Describe those modifications: Modifications to our program consisted of making revisions to existing BMPs to comply with the new requirements of the reissued permit. These include; participated in 3M Energy Fair which has over 1500 employees walking through display area., hosted a rain barrel sale, worked with local community group to host take a kid fishing day and continue formal development of their lake association. MCM 2: Public Participation/Involvement The following questions refer to Part III.D.2.a. of the Permit. Q11 You must provide a minimum of one opportunity each year for the public to provide input on the adequacy of your Stormwater Pollution Prevention Program (SWPPP). Did you provide this opportunity between January 1, 2014 and December 31, 2014? [Part III.D.2.a.(1)] QQ Yes https: //www. snapsurveys. com/wh/sianVsurveylanding1printerviewer. asp?sid=746D 706B623 05 F79... 6/16/2015 MS4 Annual Report for 2014 Page 5 of 15 Q No Q12 What was the opportunity that you provided? Check all that apply. © Public meeting ❑ Public event ❑ Other Q13 Did you hold a stand-alone meeting or combine it with another event? ❑ Stand-alone © Combined Enter the date of the public 3/25/2014 meeting (mmldd/yyyy): Enter the number of citizens that attended and 110 were informed about your SWPPP: Q16 Between January 1, 2014 and December 31, 2014, did you receive any input regarding your SWPPP? 0 Yes OO No Q18 Between January 1, 2014 and December 31, 2014, did you modify your BMPs, measurable goals, or future plans for your public participation/involvement program? [Part 1V.B.] O Yes O No MCM 3: Illicit Discharge Detection and Elimination The following questions refer to Part III.D.3. of the Permit. Q19 Between January 1, 2014 and December 31, 2014, did you update your regulatory mechanism(s) which prohibits non-stormwater discharges to your MS4? O Yes © No Q20 Between January 1, 2014 and December 31, 2014, what was the status of this regulatory mechanism(s)? Current regulatory mechanism sufficient Optional, describe status: Changes were made in March of 2015 to Hutchinson City Code to conform with requirements of newly issued MS4 permit. https://www. snap surveys.com/wbJsiam/surveylanding/printerviewer.asp?sid=746D706B62305F79... 6/16/2015 MS4 Annual Report for 2014 Page 6 of 15 021 Did you identify any illicit discharges between January 1, 2014 and December 31, 2014? [Part III.D.3.h.(4)] OO Yes O No Q22 Enter the number of illicit discharges detected: Q23 How did you discover these illicit discharges? Check all that apply and enter the number of illicit discharges discovered by each category. M Public complaint M staff Q24 Enter the number discovered by the public: 3 Q25 Enter the number discovered by staff.- Q26 taff: Q26 Did any of the discovered illicit discharges result in an enforcement action (this includes verbal warnings)? O Yes O No Q27 What type of enforcement action(s) was taken and how many of each action were issued between January 1, 2014 and December 31, 2014? Check all that apply. M Verbal warning M Notice of violation ❑ Fines ❑ Criminal action M Civil penalties ❑ Other Enter the number of verbal warnings issued Enter the number of notice of violations 13 issued: Enter the number of1 civil penalties issued; Q28 Did the enforcement action(s) taken sufficiently address the illicit discharge(s)? © Yes O No Q30 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your illicit discharge regulatory mechanism(s)? [Part 111.13.1 © Yes https:llwww. snapsurveys.comlwhlsiamlsurveylandinglprinterviewer.asp?sid=746D706B62305F79... 6/16/2015 MS4 Annual Report for 2014 Page 7 of 15 Q No Q32 Did you train all field staff in illicit discharge recognition (including conditions which could cause illicit discharges) and reporting illicit discharges for further investigations? [Part III.D.3.e.] Q Yes O No Q33 How did you train your field staff? Check all that apply. ❑ Email © PowerPoint ® Presentation ❑ Video ❑ Field Training ® Other Other, describe: (Information on spills and proper cleanup is also provided to staff. The following questions refer to Part II I.C.1. of the Permit. Q34 Did you update your storm sewer system map between January 1, 2014 and December 31, 2014? [Part III.C.1.] O Yes O No Q35 Does your storm sewer map include all pipes 12 inches or greater in diameter and the direction of stormwater flow in those pipes? [Part III.C.1.a.] * Yes O No Q36 Does your storm sewer map include outfalls, including a unique identification (ID) number and an associated geographic coordinate? [Part III.C.1.b.] Q Yes Q No Q37 Does your storm sewer map include all structural stormwater BMPs that are part of your MS4? [Part III.C.1.c.] OO Yes O No Q38 Does your storm sewer map include all receiving waters? [Part III.C.1.d.] © Yes O No Q39 In what format is your storm sewer map available? 0 Hardcopy only Q GIS https :llwww. snapsurveys. comlwhlsiamisurveylanding1printerviewer. asp?sid=746D706B 62305 F79... 6/16/2015 MS4 Annual Report for 2014 O CAD O Other Page 8of15 Q40 Between January 1, 2014 and December 31, 2014, did you modify your BMPs, measurable goals, or future plans for your illicit discharge detection and elimination (IDDE) program? [Part IV.B.] O Yes O No Describe those modifications: Updated mapping with more detailed information as it was discovered. MCM 4: Construction Site Stormwater Runoff Control The following questions refer to Part III.D.4. of the Permit. Q41 Between January 1, 2014 and December 31, 2014, did you update your regulatory mechanism to be at least as stringent as the Agency's general permit to Discharge Stormwater Associated with Construction Activity (CSW Permit) No. MN R100001 (htt ://www. ca.state.mn.us/index. h /view-document.html? id=18984) for erosion and sediment controls and waste controls? [Part III.D.4.a.] O Yes O No Q42 Between January 1, 2014 and December 31, 2014, what was the status of this regulatory mechanism? Current regulatory mechanism sufficient; Optional, describe status: Mechanism complied with 2006 permit requirements during 2014. Ordinance was revised in March 2015 with additional detail to comply with the new permit requirements. Q43 Have you developed written procedures for site plan reviews as required by the Permit? [Part III.D.4.b.] OO Yes O No Q44 Have you documented each site plan review as required by the Permit? [Part III.D.41.] OO Yes O No Q45 Enter the number of site plan reviews conducted for sites an acre or greater between January 1, 2014 and December 31, 2014 - MR, https:l/www. snapsurveys.conilwhlsiam/surveylandinglprinterviewer.asp?sid=746D706B623 05F 79... 6/16/2015 MS4 Annual Report for 2014 Page 9 of 15 What types of enforcement actions do you have available to compel compliance with your regulatory mechanism? Check all that apply and enter the number of each used from January 1, 2014 to December 31, 2014. © Verbal warnings © Notice of violation ❑ Administrative orders © Stop -work orders ❑ Fines ❑ Forfeit of security of bond money ® Withholding of certificate of occupancy ® Criminal actions ® Civil penalties ❑ Other Enter the number of verbal warnings 5 issued: Enter the number of notice of violations i issued: Enter the number of stop -work orders 10 issued: Enter the number of withholdings of a certificate of occupancy issued: Enter the number criminal actions o issued: Enter the number of civil penalties issued: Q47 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your construction site stormwater runoff control regulatory mechanism(s)? [Part III.B.] O Yes O No Q49 Enter the number of active construction sites an acre or greater that were in your jurisdiction between January 1, 2014 and December 31, 2014: Q50 Do you have written procedures for identifying priority sites? [Part III.D.4.d.(1)1 OO Yes O No Q51 How are sites prioritized? Check all that apply. ❑ Site topography ❑ Soil characteristics ❑ Types of receiving water(s) https ://www. snapsurveys. comlwhlsiamlsurveylandinglprinterviewer. asp?sid=746D706B 623 05 F79... 6/16/2015 MS4 Annual Report for 2014 Page 10 of 15 M Stage of construction M Compliance history M Weather conditions ❑ Other Q52 Do you have a checklist or other written means to document site inspections when determining compliance? [Part III.D.4.d.(4)] U Yes O No Q53 Enter the number of site inspections conducted for sites an acre or greater between January 1, 2014 and December 31, 2014: Q54 Enter the frequency at which site inspections are conducted (e.g. daily, weekly, monthly): [Part III.D.4.d.(2)1 Prior to construction of BMPs installed, final inspection, high intensity rain evens, after receiving complaints Q55 Enter the number of trained inspectors that were available for construction site inspections between January 1, 2014 and December 31, 2014: Q56 Provide the contact information for the inspector(s) and/or organization that conducts construction stormwater inspections for your MS4. List your primary construction stormwater contact first if you have multiple inspectors_ (1) Inspector name Organization Phone (Office) Phone (Work Cell) Email Preferred contact email method (2) Inspector name Organization Phone (Office) Phone (Work Cell) Email Preferred contact email method (3) Inspector name Organization Phone (Office) Phone (Work Cell) Email https://www.snapsurveys.com/wh/siamlsurveylandinglprinterviewer.asp?sid=746D706B62305F79... 6/1 619.n 15 MS4 Annual Report for 2014 Page 11 of 15 1kmessner@ci.hutchinson.mn.us Preferred contact email method Q57 What training did inspectors receive? Check all that apply. © University of Minnesota Erosion and Stormwater Management Certification Program ❑ Qualified Compliance Inspector of Stormwater (QCIS) ❑ Minnesota Laborers Training Center Stormwater Pollution Prevention Plan Installer or Supervisor ❑ Minnesota Utility Contractors Association Erosion Control Training ❑ Certified Professional in Erosion and Sediment Control (CPESC) ❑ Certified Professional in Stormwater Quality (CPSWQ) ❑ Certified Erosion, Sediment and Storm Water Inspector (CESSWI) ❑ Other Q58 Between January 1, 2014 and December 31, 2014, did you modify your BM Ps, measurable goals, or future plans for your construction site stormwater runoff control program? [Part IV.B.] © Yes O No Describe those modifications: Distribute materials to contractors at time of ESC permit issuance, started to review MPCA CSW permit search for discrepancies with City issued permits. Ordinance was revised in March 2015 to reflect changes as required by the reissued MS4 permit. MCM 5: Post -Construction Stormwater Management The following questions refer to Part III.D.5. of the Permit. Q59 Between January 1, 2014 and December 31, 2014, did you update your regulatory mechanism(s) to incorporate all requirements as specified in Part III.D.5.a. of the Permit? O Yes rJ No Q60 Between January 1, 2014 and December 31, 2014, what was the status of this regulatory mechanism? Current regulatory mechanism sufficient Optional, describe status: Ordinance was sufficient with existing permit. Ordinance changes were made in March 2015 to reflect the new requirements of the reissued MS4 permit. Q61 What approach are you using, or planning to use, to meet the performance standard for Volume, Total Suspended Solids (TSS), and Total Phosphorus (TP) as required by the Permit? [Part III.D.5.a.(2)] Check all that apply. https://www. snapsurveys.comlwblsiamlsurveylandinglprinterviewer.asp?sid=746D706B62305F79... 6/16/2015 MS4 Annual Report for 2014 Page 12 of 15 Refer to the link hftp-//www.Rca.state.mn.us/index.php/view-document.html? id=17815 for guidance on stormwater management approaches. ❑ Retain a runoff volume equal to one inch times the area of the proposed increase of impervious surfaces on-site ❑ Retain the post -construction runoff volume on site for the 95th percentile storm ❑ Match the pre -development runoff conditions ❑ Adopt the Minimal Impact Design Standards (MIDS) © An approach has not been selected ❑ Other method (Must be technically defensible--e.g. based on modeling, research and acceptable engineering practices) Q62 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your post -construction stormwater management regulatory mechanism(s)? [Part III.B.] OO Yes O No Q64 Between January 1, 2014 and December 31, 2014, did you modify your BMPs, measurable goals, or future pians for your post -construction stormwater management program? [Part N.B.] OO Yes O No Describe those modifications: The City allows developers to submit post construction information using the MIDS calculator. The City is currently in the process of revising our Stormwater Management Flan that will establish an approach to meeting applicable performance standards of the permit. This is anticipated to be completed before the end of 2015. MCM 6: Pollution Prevention/Good Housekeeping for Municipal Operations The following questions refer to Part II I.D.6. of the Permit. Q65 Enter the total number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds within your MS4 (exclude privately owned). Structural stormwater 5 BMPs Outfalls Ponds Q66 Enter the number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds that were inspected from January 1, 2014 to December 31, 2014 within your MS4 (exclude privately owned). [Part III.D.6.e.] Structural stormwater 5 BMPs Outfalls Ponds https:llwww. snapsurveys.comlwhlsiamisurveylandinglprinterviewer.asp?sid=746D706B62305F79... 6/1'6/2015 MS4 Annual Report for 2014 13 Page 13 of 15 Q67 Have you developed an alternative inspection frequency for any structural stormwater BMPs, as allowed in Part III.D.6.e.(1) of the Permit? O Yes O No Q68 Based on inspection findings, did you conduct any maintenance on any structural stormwater BMPs? [Part 11l.D.6.e.(1)] O Yes O No L•• Briefly describe the maintenance that was conducted: The City maintains 5 hydro dynamic separators that are vacuumed out at least annual, or more frequently as needed. This maintenance is included in our Public Works Work Order program and is a routine maintenance task. Q70 Do you own or operate any stockpiles, and/or storage and material handling areas? [Part III.13.6.e.(3)] © Yes O No Q71 Did you inspect all stockpiles and storage and material handling areas quarterly? [Part III.D.6.e.(3)] O Yes Ce) No Q72 Based on inspection findings, did you conduct maintenance at any of the stockpiles and/or storage and material handling areas? O Yes * No Q74 Between January 1, 2014 and December 31, 2014, did you modify your BMPs, measurable goals, or future plans for your pollution prevention/good housekeeping for municipal operations program? [Part IV.B.] Q Yes O No Describe those modifications: Stockpile/Material Handling inspections were conducted once during 2014. 2015 will begin the monitoring year of inspecting them quarterly. Began implementation of Priority Inspections of Outfalls that account for land use, past maintenance history, and significant materials within an outlets watershed. Partnerships Q83 Did you rely on any other regulated MS4s to satisfy one or more Permit requirements? https://www. snapsurvey s. comlwhlsiamlsurveylandinglprinterviewer. asp?sid=746D706B 62305F79... 6/16/2015 MS4 Annual Report for 2014 Page 14 of 15 Q Yes OO No Additional Information If you would like to provide any additional files to accompany your annual report, use the space below to upload those files. For each space, you may attach one file. Q85 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files 6 MB or less will upload. Q86 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files 6 MB or less will upload. Q87 Click the "up arrow" icon below to upload a file. When it has uploaded successfully, a unique ID will appear in the box. Only files 6 MB or less will upload. E , Q88 Optional, describe the file(s) uploaded: Owner or Operator Certification The person with overall administrative responsibility for SWPPP implementation and Permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (i.e., Mayor, Township Supervisor). I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. https://www. snapsurveys.com/whlsiamisurveylanding/printerviewer.asp?sid=746D706B62305F79... 6/16/2015 MS4 Annual Report for 2014 Page 15 of 15 7001.0070). 1 am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540). U Yes By typing my name in the following box, I certify the above statements to be true and correct, to the best of my knowledge, and that information can be used for the purpose of processing my MS4 Annual Report. Name: I Kent Exner Title: IDirector of Public Works Date:o6/24/zoos (mmldd/yyyy) Before you submit... Print or save a copy of your completed MS4 Annual Report for 2014 for your records. The MPCA will not be able to provide you with a copy. You may print a copy of the MS4 Annual Report for 2014 for your records by pressing the `Print' button at the bottom of the page. Additionally, it is possible to save a PDF copy of the MS4 Annual Report for 2014 if you are working on a computer with OneNote (a program often included in Microsoft Office packages). Detailed saving instructions are available at stormwater. pca. state. mn.uslindex. h /Guidance for saving MS4 annual_ reports. If you have any questions, contact MPCA staff Cole Landgraf (cole.landgraf@state.mn.us, 651-757-2880) or Rachel Stangl (rachel.stangl@state.mn.us, 651-757-2879), https://www. snapsurveys. con/wh/siamisurveylanding1printerviewer.asp?sid=746D706B62305F79... 6/16/2015 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 2015 Facilities Committee Update Department: Planning LICENSE SECTION Meeting Date: 6/23/2015 Application Complete N/A Contact: Dan Jochum/John Paulson Agenda Item Type: Presenter: Dan Jochum/John Paulson Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: 2015 UPDATE ON PROJECTS FROM THE FACILITIES COMMITTEE Dan Jochum and John Paulson will provide an update of recommended facilities improvement projects for 2015. Please see attached list of facilities projects. Staff will be available to answer any questions that you may have. Thank you. BOARD ACTION REQUESTED: None. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ***All information is in Draft Only** Project Name Facility Name Department Cost CIPP Score Year RP Backstops fencing Roberts Park Parks $125,000 365 2015 Northwoods Rink Impry Northwoods Park Parks $25,000 325 2015 RC Emergency Exit Doors Recreation Center Parks $8,000 325 2015 EC Entry Roof Event Center Parks $20,000 310 2016 VMF Backstop VMF Parks $75,000 305 2015 VMF Dugouts VMF Parks $35,000 305 2015 PG Parking Lot Parks Garage Parks $96,000 300 2015 CA East Tough Flex Flooring Civic Arena Parks $36,400 280 2015 RC Air Handler Recreation Center Parks $51,000 255 2015 2015Totall $471,400 1 Dehumidification Units Civic Arena Parks $400,000 340 2016 East Rink Roof Replacement Civic Arena Parks $300,000 310 2016 CA West Low Emissivity Ceiling Civic Arena Parks $90,000 310 2016 CA HVAC Civic Arena Parks $225,000 300 2016 CA East Rink Locker Rooms Civic Arena Parks $80,000 280 2016 2016 Total $1,095,000 RP Lighting Roberts Park Parks $350,000 385 2017 NP Court Improvements North Park Parks $60,000 335 2017 Water Street Roof Water St Garage Public Works $25,000 310 2017 RC Roof Replacement Recreation Center Parks $250,000 290 2017 New Pool Equipment Recreation Center Parks $75,000 285 2017 2017Totall $760,000 1 East Rink Insulation Reface Civic Arena Parks $200,000 275 2018 FD Exhaust Capture System Fire Hall Fire $55,000 265 2018 RC Flat Roof Recreation Center Parks $50,000 255 2018 CA East Dasher Boards Civic Arena Parks $170,000 240 2018 2018Totall $475,000 1 CA RC Parking Lot Civic Arena Parks $640,000 230 2019 Library Carpet Library Planning Building Zoning $80,000 230 2019 EC Carpet Event Center Parks $200,000 225 2019 PD Locker Room Remodel Police Department Police $75,000 210 2019 280 LED Lighting High Bays (18) 2019 Total $995,000 $9,000 275 Hangar Replacements Airport Public Works $400,000 240 2020 RC Carpet Recreation Center Parks $10,000 205 2020 Library Restroom Remodel Library Planning Building Zoning $20,000 200 2020 Tip upjoint replacement HATS Public Works $14,000 190 2020 RC Sidewalk Recreation Center Parks $20,000 170 2020 Water Street Siding Soffits Water St Garage Public Works $30,000 170 2020 2020Totall $494,000 Enterprise Fund Projects Facility Name Department Cost CIPP Score LH Roof Top Unit Liquor Hutch Liquor Hutch $15,000 340 Tipping Building Interior Creekside Creekside $25,000 320 Creekside Air Handler Creekside Creekside $50,000 300 WW Solids Building Boiler Wastewater Plant Public Works $15,000 280 LED Lighting High Bays (18) Creekside Creekside $9,000 275 WTP Lighting High Bays (32) WTP Public Works $16,000 270 WTP Garage Roof Water Plant Public Works $10,000 225 Creekside WWTF Pavement 15 Creekside/WWTF Creekside/WWTF $61,000 230 Creekside Drainage Creekside Creekside $50,000 235 Projects needing more information Library Paint (main & LL) Library PBZ Wash Bay/Water Fill Station HATS Public Works PG Cold Storage Exterior Parks Garage Parks PG Cold Storage Floor Parks Garage Parks PG Cold Storage Interior Parks Garage Parks FD Emergency Power I Fire Department I Fire Aquatic Center Recreation Center Parks CC Roof City Center PBZ HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Proposed amendments to Chapters 90, 92 of City Code Department: PW/Eng LICENSE SECTION Meeting Date: 6/23/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner/John Olson Reviewed by Staff ❑ New Business Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Chapter 90 Rights-of-way are important for the welfare of the City. Rights-of-way provide a number of public benefits including, but not limited to: for placement of utilities, for roadway safety and maintenance, for access to private property and for protection of private property. To address an increasing trend of private property being placed within rights-of-way, City staff conducted a cursory inventory of properties that have private property within rights-of-way. 140 properties were found to have some kind of private property within rights-of-way. In many cases, the property consisted of landscaping/landscaping features which do not pose a significant issue related to utilization of rights-of-way. However, as this has been identified as an increasing trend, City staff felt it was prudent to provide for management of rights-of-way and recommends adoption of measures to protect rights-of-way into the future. Chapter 92 Commonly referred to as the "weed ordinance", this section of the City Code was reviewed by City staff for potential improvements. Based upon the fact that it can often take several days to move through the process of notification and maintenance, it is recommended that the trigger for notification for height of weeds, grass and plants be moved from 12" to 8". In addition, clarifications are proposed regarding the process by which property owners are notified and the time frame for property owners to respond to notices BOARD ACTION REQUESTED: Approve/Deny Ordinance No. _ relating to Proposed Amendments to Chapters 90, 92 of the City Code, as presented. Set second reading of ordinance Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 15-741 An Ordinance Amending Chapters 90 and 92 Pertaining to Public Rights of Way The City Council of the City of Hutchinson Hereby Ordains: CHAPTER 90: STREETS AND SIDEWALKS Section 90.03 Obstructions in streets 90.04 Street openings and excavations § 90.03 OBSTRUCTIONS IN STREETS. (A) Obstructions. It is a misdemeanor for any person to place, deposit, display or offer for sale, any fence, goods or other obstructions upon, over, across or under any street without first having obtained a written permit from the Council, and then only in compliance in all respects with the terms and conditions of that permit, and taking precautionary measures for the protection of the public. An electrical cord or device of any kind is hereby included, but not by way of limitation, within the definition of an obstruction. (B) Fires. It is a misdemeanor for any person to build or maintain a fire upon a street. (C) Dumping in streets. It is a misdemeanor for any person to throw or deposit in any street any nails, dirt, glass or glassware, cans, discarded cloth or clothing, metal scraps, garbage, leaves, grass or tree limbs, paper or paper products, shreds or rubbish, oil, grease or other petroleum products, or to empty any water containing salt or other injurious chemical thereon, except for leaves raked into the gutter line specifically for and in compliance with a municipal leaf pick up program. It is a violation of this section to haul any material of this type, inadequately enclosed or covered, thereby permitting the same to fall upon streets. It is also a violation of this section to place or store any building materials or waste resulting from building construction or demolition on any street without first having obtained a written permit from the Council. (D) Signs and other structures. It is a misdemeanor for any person to place or maintain a sign, advertisement or other structure in any street without first having obtained a written permit from the Council. In a district zoned for commercial or industrial enterprises, special permission allowing an applicant to erect and maintain signs overhanging the street may be granted upon terms and conditions as may be set forth in the zoning or construction provisions in Title XV of this code of ordinances. (E) Placing snow or ice in a roadway or on a sidewalk. (1) It is a misdemeanor for any person not acting under a specific contract with the city, or without special permission from the City Administrator, to remove snow or ice from private property and place the same in any roadway. Snow or ice on driveways, sidewalks and the like shall not be pushed across traveled portions of roadways and may only be stored on private property or on rights -of- way adjacent to the private property. The city may assess the cost of removal of snow or ice against the affected property owner pursuant to the provisions of § 90.01(C) of this code. (2) Where permission is granted by the City Administrator, the person to whom that permission is granted shall be initially responsible for payment of all direct or indirect costs of removing the snow or ice from the street or sidewalk. If not paid, collection shall be by civil action or assessment against the benefitted property as any other special assessment. - in' providing for placement of utilities, roadway safety and maintenance, and access to and protection of private property. Therefore, the City of Hutchinson regulates utilization of rights- of-way to retain these and other public benefits of rights-of-way. (1) Permanent and semi-permanent fixtures in rights-of-way require a franchise from the City. Franchise agreements for permanent or semi-permanent fixtures must be approved by the City Council. Other uses of rights-of-way may be regulated by permit or ordinance as the Council sees fit. (2) Permanent and semi-permanent fixtures shall include, but are not limited to, the following: a. Fixtures that are affixed to the ground by posts or foundations. b. Fixtures not affixed to the ground, but of size, mass, and/or dimension that may adversely affect the public function of the right-of-way. c. Fixtures specifically exempt from the definition of permanent or semi-permanent fixtures include: i. Traffic control devices placed by a road authority, as defined by Minnesota Statutue 160.02. ii. Boulevard trees and landscaping features approved by a road authority_ iii. Fixtures required to provide municipal utilities. (3) Permanent and semi-permanent fixtures shall conform to the following requirements: a. After placement of a fixture, there shall remain at least six (6) feet of unobstructed sidewalk in commercial districts and four (4) feet of unobstructed sidewalk in residential and industrial districts where sidewalk exists. In all cases where trails exist. ten (10) feet of unobstructed trail shall remain. b. Fixtures shall not block any traffic control device and shall not exceed thirty (30) inches in height within the sight triangle area, defined as: that triangular area formed b.. t�ypotenuse of measurements twenty-f�(,25) feet each direction from the intersection of corner property lines. A greater distance may be required as determined by the City, c. Fixtures shall not pose unreasonable safety hazards because of the type of materials, objects or property placed within rights-of-way. d. Fixtures shall not unreasonably restrict other necessary or beneficial uses of rights-of-way e. Nothinz herein shall prohibit: i. The repair of fixtures and related appurtenances placed within ri ht s -of - way by existing franchisees, a road authority, or municipal utilities. ii. The placement of mailboxes approved by the United States Postal Service. iii. The placement of driveways and accesses to private property otherwise permitted. (4) Maintenance of rights-of-way. a. Work to maintain properties within rights-of-way is allowed by the City and franchisees, as governed by Code Section 90.04. b. Materials, objects or property may be placed in rights-of-way by the City or under permit from the City in association with community and special events. c. Landscape restoration by the City and franchisees shall consist of restori disturbed areas within rights-of-way with turf grasses (5) Other uses of rights-of-way a. No use of rights-of-way shall cause a nuisance, hazard, danger, or sight obstruction for any traffic, vehicles, pedestrians, or bicyclists using the right-of- way. The City may at its discretion remove, or order to be removed, at the owners expense, any -property causing such nuisance, hazard, danger or sign obstruction and/or require appropriate warnings be placed. b. The owner of property placed within rights-of-way shall be liable form damage, theft, vandalism, etc. of any fixture, item, object or property placed within rights-of-way or any damage caused thereby. The owner of any such property so placed shall hold the City harmless in any claims therefor. 0) Continuing violation. Each day that any person continues in violation of this section shall be a separate offense and punishable as such. Condition. Before granting any permit under any of the provisions of this section, the Council may impose insurance or bonding conditions thereon as it, considering the projected danger to public or private property or to persons, deems proper for safeguarding those persons and property. The insurance or bond shall also protect the city from any suit, action or cause of action arising by reason of the obstruction. ('89 Code, § 7.07) (Am. Ord. 97-208, passed 10-14-97; Am. Ord. 10-0540, passed 2-22- 10) Penalty, see § 10.99 § 90.04 STREET OPENINGS AND EXCAVATIONS. (A) Unlawful act. It is a misdemeanor for any person to make any excavation, opening or tunnel in, over, across or upon a street or other public property without first having obtained a written permit from the City Administrator as herein provided, except: (1) A city employee acting within the course and scope of his or her employment; (2) A contractor acting within the course and scope of a contract with the city; or (3) A franchisee acting within the course and scope of its franchise from the city. (B) Application. Application for a permit to make a street excavation shall describe with reasonable particularity the name and address of the applicant, the place, purpose and size of the excavation and other information as may be necessary or desirable to facilitate the investigation hereinafter provided for, and shall be filed with the City Administrator. (C) Investigation and payment of estimated costs. Upon receipt of the application, the City Engineer shall cause investigation to be made as he or she may deem necessary to determine estimated cost of repair, such as backfilling, compacting, resurfacing and replacement, and the conditions as to the time of commencement of work, manner of procedure and time limitation upon the excavation. The foregoing estimated costs shall include permanent and temporary repairs due to weather or other conditions, and the cost of the investigation shall be included in the estimate. Payment of the estimated costs shall be made before the permit is issued. (D) Protection of the city and the public. (1) Non -completion or abandonment. Work shall progress expeditiously to completion in accordance with any time limitation placed thereon so as to avoid unnecessary inconvenience to the public. In the event that work is not performed in accordance therewith, or shall cease or be abandoned without due cause, the city may, after six hours' notice in writing to the holder of the permit of its intention to do so, correct the work, fill the excavation and repair the public property, and the cost thereof shall be paid by the person holding the permit. (2) Insurance. Prior to commencement of the work described in the application, the applicant shall furnish the city satisfactory evidence in writing that the applicant will keep in effect public liability insurance of not less than $100,000 for any person, $300,000 for any occurrence and property damage insurance of not less than $25,000, issued by an insurance company authorized to do business in this state, on which the city is named as co-insured. (3) Indemnification. Before issuance of a permit, the applicant shall, in writing, agree to indemnify and hold the city harmless from any liability for injury or damage arising out of the action of the applicant in performance of the work, or any expense whatsoever incurred by the city incident to a claim or action brought or commenced by any person arising therefrom. (E) Issuance of permit. (1) The City Engineer shall issue the permit after: (a) Completion of the investigation; (b) Determination of all estimated costs as stated above; (c) Agreement by the applicant to the conditions of time and manner as stated above; (d) Agreement in writing by the applicant to pay all actual cost of repairs over and above the estimate; and (e) Agreement in writing by the applicant to be bound by all of the provisions of this section. (2) No permit shall be issued until the applicant has paid all of the foregoing together with investigation, inspection and permit fees as are fixed and determined by ordinance of the Council. (F) Repairs. All temporary and permanent repairs, including backfilling, compacting and resurfacing shall be the responsibility of the applicant and shall be performed in accordance with standards adopted by the city. In the event that the applicant does not fulfill this responsibility, the work may be performed, repaired or replaced by the city. (G) Cost adjustment. Within 60 days following completion of the permanent repairs, the City Engineer shall determine actual costs of repairs, including cost of investigation, and prepare and furnish to the permit holder an itemized statement thereof and claim additional payment from, or make refund (without interest) to, the permit holder, as the case may be. (H) Alternate method of charging. In lieu of the above provisions relating to cost and cost adjustment for street openings, the city may charge on the basis of surface square feet removed, excavated cubic feet or a combination of surface square feet and excavated cubic feet, on an established unit price uniformly charged. ('89 Code, § 7.08) Penalty, see § 10.99 WEEDS § 92.3 5 SHORT TITLE. This subchapter shall be cited as the "Weed Ordinance." § 92.36 JURISDICTION. This subchapter shall be in addition to any state statute or county ordinance presently in effect, subsequently added, amended or repealed. § 92.37 DEFINITIONS; EXCLUSIONS. (A) For the purpose of this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. DESTRUCTION ORDER. The notice served by the City Council or designated city official, in cases of appeal, on the property owner of the ordinance violation. PROPERTY OWNER. The person occupying the property, the holder of legal title or a person having control over the property of another, such as a right-of-way, easement, license or lease. WEEDS, GRASSES and RANK VEGETATION. Includes but is not limited to the following: (1) Noxious weeds and rank vegetation shall include but not be limited to: alum (allium), Buckthorn, Bur Cucumber, Canada Thistle, Corncockle, Cressleaf Groundsel, Curly Dock, Dodder, Field Bindweed, French Weed, Hairy Whitetop, Hedge Bindweed, Hoary Cress, Horsenettle, Johnsongrass, Leafy Spurge, Mile -A -Minute Weed, Musk Thistle, Oxeye Daisy, Perennial Sowthistle, Poison Hemlock, Purple Loosestrife, Quackgrass, Russian Knapweed, Russian Thistle, Serrated Tussock, Shatter Cane, Sorghum, Wild Carrot, Wild Garlic, Wild Mustard, Wild Onion, Wild Parsnip (2) Grapevines when growing in groups of 100 or more and not pruned, sprayed, cultivated, or otherwise maintained for two consecutive years; (3) Bushes of the species of tall, common, or European barberry, further known as berberis vulgaris or its horticultural varieties; (4) Any weeds, grass, or plants, other than trees, bushes, flowers, or other ornamental plants, growing to a height exceeding 10 inches. (5) Rank vegetation includes the uncontrolled, uncultivated growth of annuals and perennial plants. (6) The term WEEDS does not include shrubs, trees, cultivated plants or crops. (B) In no event shall cultivated plants or crops include plants which have been defined by state statute or administrative rule as being noxious or detrimental plants. § 92.38 OWNERS RESPONSIBLE FOR TRIMMING, REMOVAL AND THE LIKE. All property owners shall be responsible for the removal, cutting, or disposal and elimination of weeds grasses and rank vegetation or other uncontrolled plant growth on their prorty Ind J rights which at the time of notice, is in excess of I inches in height. Penalty, see § 92.99 § 92.39 FILING COMPLAINT. Any person, including the city, who believes there is property located within the corporate limits of the city which has growing plant matter in violation of this subchapter shall make a written complaint signed, dated and filed with the City Administrator. If the city makes the complaint, an employee, officer or Council Member of the city shall file the complaint in all respects as set out above. § 92.40 NOTICE OF VIOLATIONS. (A) Upon receiving notice of the probable existence of weeds in violation of this subchapter, a person designated by the City Council shall make an inspection and prepare a written report to the City Council regarding the condition. The City Council, upon concluding that there is a probable belief that this subchapter has been violated, shall forward written notification in the form of a "Destruction Order' to the property owner or the person occupying the property as that information is contained within the records of the City Administrator or any other cit agency. The notice shall be served in writing Lthe owneb first class mail. The notice shall provide that within seven alb endar days following the notice that the designated violation shall be removed by the property owner or person occupying the property. (B) (1) All notices are to be in writing and all filings are to be with the City Administrator (2) � Mlgailingi � § the City Administrator or deemed filed on the date of posting to the United States Postal Service. § 92.41 APPEALS. (A) The property owner may appeal by filing written notice of objections with the City Council within 48 hours of the notice, excluding weekends and holidays, if the property owner contests the finding of the City Council. It is the property owner's responsibility to demonstrate that the matter in question is shrubs, trees, cultivated plants or crops or is not otherwise in violation of this subchapter, and should not be subject to destruction under the subchapter. (B) An appeal by the property owner shall be brought before the City Council and shall be decided by a majority vote of the Council Members in attendance and being at a regularly scheduled or special meeting of the City Council. § 92.42 ABATEMENT BY CITY. In the event that the property owner shall fail to comply with the "Destruction Order" within seven regular business days and has not filed a notice within 48 hours to the City Administrator of an intent to appeal, the City Council may employ the services of city employees or outside contractors and remove the weeds to conform to this subchapter by all lawful means. § 92.43 LIABILITY. (A) The property owner is liable for all costs of removal, cutting or destruction of weeds as defined by this subchapter. (B) The property owner is responsible for all collection costs associated with weed destruction, including but not limited to court costs, attorney's fees and interest on any unpaid amounts incurred by the city. If the city uses municipal employees, it shall set and assign an appropriate per hour rate for employees, equipment, supplies and chemicals which may be used. (C) All sums payable by the property owner are to be paid to the City Administrator and to be deposited in a general fund as compensation for expenses and costs incurred by the city. (D) All sums payable by the property owner may be collected as a special assessment as provided by M.S. § 429.101, as it may be amended from time to time. Adopted by the Hutchinson City Council this day of , 2015. ATTEST: Matthew Jaunich Gary T. Forcier CHAPTER 90: STREETS AND SIDEWALKS Section 90.03 Obstructions in streets 90.04 Street openings and excavations § 90.03 OBSTRUCTIONS IN STREETS. (A) Obstructions. It is a misdemeanor for any person to place, deposit, display or offer for sale, any fence, goods or other obstructions upon, over, across or under any street without first having obtained a written permit from the Council, and then only in compliance in all respects with the terms and conditions of that permit, and taking precautionary measures for the protection of the public. An electrical cord or device of any kind is hereby included, but not by way of limitation, within the definition of an obstruction. (B) Fires. It is a misdemeanor for any person to build or maintain a fire upon a street. (C) Dumping in streets. It is a misdemeanor for any person to throw or deposit in any street any nails, dirt, glass or glassware, cans, discarded cloth or clothing, metal scraps, garbage, leaves, grass or tree limbs, paper or paper products, shreds or rubbish, oil, grease or other petroleum products, or to empty any water containing salt or other injurious chemical thereon, except for leaves raked into the gutter line specifically for and in compliance with a municipal leaf pick up program. It is a violation of this section to haul any material of this type, inadequately enclosed or covered, thereby permitting the same to fall upon streets. It is also a violation of this section to place or store any building materials or waste resulting from building construction or demolition on any street without first having obtained a written permit from the Council. (D) Signs and other structures. It is a misdemeanor for any person to place or maintain a sign, advertisement or other structure in any street without first having obtained a written permit from the Council. In a district zoned for commercial or industrial enterprises, special permission allowing an applicant to erect and maintain signs overhanging the street may be granted upon terms and conditions as may be set forth in the zoning or construction provisions in Title XV of this code of ordinances. (E) Placing snow or ice in a roadway or on a sidewalk. (1) It is a misdemeanor for any person not acting under a specific contract with the city, or without special permission from the City Administrator, to remove snow or ice from private property and place the same in any roadway. Snow or ice on driveways, sidewalks and the like shall not be pushed across traveled portions of roadways and may only be stored on private property or on rights -of- way adjacent to the private property. The city may assess the cost of removal of snow or ice against the affected property owner pursuant to the provisions of § 90.01(C) of this code. (2) Where permission is granted by the City Administrator, the person to whom that permission is granted shall be initially responsible for payment of all direct or indirect costs of removing the snow or ice from the street or sidewalk. If not paid, collection shall be by civil action or assessment against the benefitted property as any other special assessment. (F) Uses of rights-of-way. Purpose: Rights-of-way provide many public benefits, including providing for placement of utilities, roadway safety and maintenance, and access to and protection of private property. Therefore, the City of Hutchinson regulates utilization of rights- of-way to retain these and other public benefits of rights-of-way. (1) Permanent and semi-permanent fixtures in rights-of-way require a franchise from the City. Franchise agreements for permanent or semi-permanent fixtures must be approved by the City Council. Other uses of rights-of-way may be regulated by permit or ordinance as the Council sees fit. (2) Permanent and semi-permanent fixtures shall include, but are not limited to, the following: a. Fixtures that are affixed to the ground by posts or foundations. b. Fixtures not affixed to the ground, but of size, mass, and/or dimension that may adversely affect the public function of the right-of-way. Fixtures specifically exempt from the definition of permanent or semi-permanent fixtures include: Traffic control devices placed by a road authority, as defined by Minnesota Statutue 160.02. ii. Boulevard trees and landscaping features approved by a road authority. iii. Fixtures required to provide municipal utilities. (3) Permanent and semi-permanent fixtures shall conform to the following requirements: After placement of a fixture, there shall remain at least six (6) feet of unobstructed sidewalk in commercial districts and four (4) feet of unobstructed sidewalk in residential and industrial districts where sidewalk exists. In all cases where trails exist, ten (10) feet of unobstructed trail shall remain. b. Fixtures shall not block any traffic control device and shall not exceed thirty (30) inches in height within the sight triangle area, defined as: that triangular area formed by the hypotenuse of measurements twenty-five (25) feet each direction from the intersection of corner property lines. A greater distance may be required as determined by the City. c. Fixtures shall not pose unreasonable safety hazards because of the type of materials, objects or property placed within rights-of-way. d. Fixtures shall not unreasonably restrict other necessary or beneficial uses of rights-of-way. e. Nothing herein shall prohibit: i. The repair of fixtures and related appurtenances placed within rights-of- way by existing franchisees, a road authority, or municipal utilities. ii. The placement of mailboxes approved by the United States Postal Service. iii. The placement of driveways and accesses to private property otherwise permitted. (4) Maintenance of rights-of-way. a. Work to maintain properties within rights-of-way is allowed by the City and franchisees, as governed by Code Section 90.04. b. Materials, objects or property maybe placed in rights-of-way by the City or under permit from the City in association with community and special events. c. Landscape restoration by the City and franchisees shall consist of restoring disturbed areas within rights-of-way with turf grasses (5) Other uses of rights-of-way. a. No use of rights-of-way shall cause a nuisance, hazard, danger, or sight obstruction for any traffic, vehicles, pedestrians, or bicyclists using the right-of- way. The City may at its discretion remove, or order to be removed, at the owners expense, any property causing such nuisance, hazard, danger or sign obstruction and/or require appropriate warnings be placed. b. The owner of property placed within rights-of-way shall be liable for any damage, theft, vandalism, etc. of any fixture, item, object or property placed within rights-of-way or any damage caused thereby. The owner of any such property so placed shall hold the City harmless in any claims therefor. (G) Continuing violation. Each day that any person continues in violation of this section shall be a separate offense and punishable as such. (H) Condition. Before granting any permit under any of the provisions of this section, the Council may impose insurance or bonding conditions thereon as it, considering the projected danger to public or private property or to persons, deems proper for safeguarding those persons and property. The insurance or bond shall also protect the city from any suit, action or cause of action arising by reason of the obstruction. ('89 Code, § 7.07) (Am. Ord. 97-208, passed 10-14-97; Am. Ord. 10-0540, passed 2-22- 10) Penalty, see § 10.99 § 90.04 STREET OPENINGS AND EXCAVATIONS. (A) Unlawful act. It is a misdemeanor for any person to make any excavation, opening or tunnel in, over, across or upon a street or other public property without first having obtained a written permit from the City Administrator as herein provided, except: (1) A city employee acting within the course and scope of his or her employment; (2) A contractor acting within the course and scope of a contract with the city; or (3) A franchisee acting within the course and scope of its franchise from the city. (B) Application. Application for a permit to make a street excavation shall describe with reasonable particularity the name and address of the applicant, the place, purpose and size of the excavation and other information as may be necessary or desirable to facilitate the investigation hereinafter provided for, and shall be filed with the City Administrator. (C) Investigation and payment of estimated costs. Upon receipt of the application, the City Engineer shall cause investigation to be made as he or she may deem necessary to determine estimated cost of repair, such as backfilling, compacting, resurfacing and replacement, and the conditions as to the time of commencement of work, manner of procedure and time limitation upon the excavation. The foregoing estimated costs shall include permanent and temporary repairs due to weather or other conditions, and the cost of the investigation shall be included in the estimate. Payment of the estimated costs shall be made before the permit is issued. (D) Protection of the city and the public. (1) Non -completion or abandonment. Work shall progress expeditiously to completion in accordance with any time limitation placed thereon so as to avoid unnecessary inconvenience to the public. In the event that work is not performed in accordance therewith, or shall cease or be abandoned without due cause, the city may, after six hours' notice in writing to the holder of the permit of its intention to do so, correct the work, fill the excavation and repair the public property, and the cost thereof shall be paid by the person holding the permit. (2) Insurance. Prior to commencement of the work described in the application, the applicant shall furnish the city satisfactory evidence in writing that the applicant will keep in effect public liability insurance of not less than $100,000 for any person, $300,000 for any occurrence and property damage insurance of not less than $25,000, issued by an insurance company authorized to do business in this state, on which the city is named as co-insured. (3) Indemnification. Before issuance of a permit, the applicant shall, in writing, agree to indemnify and hold the city harmless from any liability for injury or damage arising out of the action of the applicant in performance of the work, or any expense whatsoever incurred by the city incident to a claim or action brought or commenced by any person arising therefrom. (E) Issuance of permit. (1) The City Engineer shall issue the permit after: (a) Completion of the investigation; (b) Determination of all estimated costs as stated above; (c) Agreement by the applicant to the conditions of time and manner as stated above; (d) Agreement in writing by the applicant to pay all actual cost of repairs over and above the estimate; and (e) Agreement in writing by the applicant to be bound by all of the provisions of this section. (2) No permit shall be issued until the applicant has paid all of the foregoing together with investigation, inspection and permit fees as are fixed and determined by ordinance of the Council. (F) Repairs. All temporary and permanent repairs, including backfilling, compacting and resurfacing, and maintenance thereof at any stage during restoration, shall be the responsibility of the applicant and shall be performed in accordance with standards adopted by the city. In the event that the applicant does not fulfill this responsibility, the work may be performed, repaired or replaced by the city. (G) Cost adjustment. Within 60 days following completion of the permanent repairs, the City Engineer shall determine actual costs of repairs, including cost of investigation, and prepare and furnish to the permit holder an itemized statement thereof and claim additional payment from, or make refund (without interest) to, the permit holder, as the case may be. (H) Alternate method of charging. In lieu of the above provisions relating to cost and cost adjustment for street openings, the city may charge on the basis of surface square feet removed, excavated cubic feet or a combination of surface square feet and excavated cubic feet, on an established unit price uniformly charged. ('89 Code, § 7.08) Penalty, see § 10.99 WEEDS § 92.3 5 SHORT TITLE. This subchapter shall be cited as the "Weed Ordinance." § 92.36 JURISDICTION. This subchapter shall be in addition to any state statute or county ordinance presently in effect, subsequently added, amended or repealed. § 92.37 DEFINITIONS; EXCLUSIONS. (A) For the purpose of this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. DESTRUCTION ORDER. The notice served by the City Council or designated city official, in cases of appeal, on the property owner of the ordinance violation. PROPERTY OWNER. The person occupying the property, the holder of legal title or a person having control over the property of another, such as a right-of-way, easement, license or lease. WEEDS, GRASSES and RANK VEGETATION. Includes but is not limited to the following: (1) Noxious weeds and rank vegetation shall include but not be limited to: alum (allium), Buckthorn, Bur Cucumber, Canada Thistle, Corncockle, Cressleaf Groundsel, Curly Dock, Dodder, Field Bindweed, French Weed, Hairy Whitetop, Hedge Bindweed, Hoary Cress, Horsenettle, Johnsongrass, Leafy Spurge, Mile -A -Minute Weed, Musk Thistle, Oxeye Daisy, Perennial Sowthistle, Poison Hemlock, Purple Loosestrife, Quackgrass, Russian Knapweed, Russian Thistle, Serrated Tussock, Shatter Cane, Sorghum, Wild Carrot, Wild Garlic, Wild Mustard, Wild Onion, Wild Parsnip (2) Grapevines when growing in groups of 100 or more and not pruned, sprayed, cultivated, or otherwise maintained for two consecutive years; (3) Bushes of the species of tall, common, or European barberry, further known as berberis vulgaris or its horticultural varieties; (4) Any weeds, grass, or plants, other than trees, bushes, flowers, or other ornamental plants, growing to a height exceeding 8 inches. (5) Rank vegetation includes the uncontrolled, uncultivated growth of annuals and perennial plants. (6) The term WEEDS does not include shrubs, trees, cultivated plants or crops. (B) In no event shall cultivated plants or crops include plants which have been defined by state statute or administrative rule as being noxious or detrimental plants. § 92.38 OWNERS RESPONSIBLE FOR TRIMMING, REMOVAL AND THE LIKE. All property owners shall be responsible for the removal, cutting, or disposal and elimination of weeds, grasses and rank vegetation or other uncontrolled plant growth on their property and rights-of-way adjacent to their property, which at the time of notice, is in excess of 8 inches in height. Penalty, see § 92.99 § 92.39 FILING COMPLAINT. Any person, including the city, who believes there is property located within the corporate limits of the city which has growing plant matter in violation of this subchapter shall make a written complaint signed, dated and filed with the City Administrator. If the city makes the complaint, an employee, officer or Council Member of the city shall file the complaint in all respects as set out above. § 92.40 NOTICE OF VIOLATIONS. (A) Upon receiving notice of the probable existence of weeds in violation of this subchapter, a person designated by the City Council shall make an inspection and prepare a written report to the City Council regarding the condition. The City Council, upon concluding that there is a probable belief that this subchapter has been violated, shall forward written notification in the form of a "Destruction Order' to the property owner or the person occupying the property as that information is contained within the records of the City Administrator or any other city agency. The notice shall be served in writing to the owner of record by first class mail. The notice shall provide that within seven calendar days following the notice that the designated violation shall be removed by the property owner or person occupying the property. (B) (1) All notices are to be in writing and all filings are to be with the City Administrator or designee. (2) Mailings made by the City Administrator or designee are deemed filed on the date of posting to the United States Postal Service. § 92.41 APPEALS. (A) The property owner may appeal by filing written notice of objections with the City Council within 48 hours of the notice, excluding weekends and holidays, if the property owner contests the finding of the City Council. It is the property owner's responsibility to demonstrate that the matter in question is shrubs, trees, cultivated plants or crops or is not otherwise in violation of this subchapter, and should not be subject to destruction under the subchapter. (B) An appeal by the property owner shall be brought before the City Council and shall be decided by a majority vote of the Council Members in attendance and being at a regularly scheduled or special meeting of the City Council. § 92.42 ABATEMENT BY CITY. In the event that the property owner shall fail to comply with the "Destruction Order" within seven regular business days and has not filed a notice within 48 hours to the City Administrator of an intent to appeal, the City Council may employ the services of city employees or outside contractors and remove the weeds to conform to this subchapter by all lawful means. § 92.43 LIABILITY. (A) The property owner is liable for all costs of removal, cutting or destruction of weeds as defined by this subchapter. (B) The property owner is responsible for all collection costs associated with weed destruction, including but not limited to court costs, attorney's fees and interest on any unpaid amounts incurred by the city. If the city uses municipal employees, it shall set and assign an appropriate per hour rate for employees, equipment, supplies and chemicals which may be used. (C) All sums payable by the property owner are to be paid to the City Administrator and to be deposited in a general fund as compensation for expenses and costs incurred by the city. (D) All sums payable by the property owner may be collected as a special assessment as provided by M.S. § 429.101, as it may be amended from time to time. Resource Allocation Committee May 5, 2015 4:00 PM Hutchinson City Center Attendees: Gary Forcier, John Lofdahl, Matt Jaunich, Andy Reid, Kent Exner (Committee Members) John Olson, Dolf Moon, Dan Jochum (Contributing Participants) Meeting Minutes 1. 2015 Infrastructure Improvement Program —review updated project costs/funding worksheet Kent E. provided an overview of the current 2015 Infrastructure Improvement Program worksheet which included currently established and estimated project costs/funding. Specific items of discussion included the potential reduction of the Engineering Department revenues out of the project administration fees due to the financial ability to offset this department's 2015 budgeted expenditures with solely the project engineering fees. Thus, this fiscal efficiency results in an overall 2015 Infrastructure Improvement Program cost reduction of over $80,000 that can be utilized to offset the Stormwater Utility Fund contribution to this year's construction funding. As established at aprevious RAC meeting, it is estimated that about $1,700,000 of City bonding will be necessary to deliver this year's proj ects. 2. 2016 — 2020 CIP —review proposed infrastructure related projects, facilities and improvements - John O. and Kent E. provided a brief review of the proposed 2016 — 2020 Capital Improvement Plan submittal related to infrastructure projects, facilities and improvements. RAC members did not have any objections or significant concerns with the presented information. 3. Other Discussion - Kent E. informed RAC members that Xcel Energy recently provided the final draft of the grant agreement for the WWTF solar project and that City staff will be communicating any comments to Xcel in the near future. - Kent E. informed RAC members that City staff has worked with the McLeod County Highway Department to administer micro -surfacing improvements (similar to the proposed TH 15/Main Street work) to the segment of South Grade Road that was milled last fall. At this point, County staff estimates the City's additional cost for this improvement to be $15,000 - $30,000 beyond the originally agreed upon seal coating work. This cost could potentially be absorbed by the 2015 Infrastructure Improvement Program contingency funds. Resource Allocation Committee June 2, 2015 4:00 PM Hutchinson City Center Attendees: Gary Forcier, John Lofdahl, Matt Jaunich, Andy Reid, Kent Exner (Committee Members) John Olson, Dolf Moon, Dan Jochum (Contributing Participants) Meeting Minutes 1. 2015 Infrastructure Improvement Program —review finalized project costs/funding worksheet Kent E. provided an overview of the current 2015 Infrastructure Improvement Program worksheet which included final project costs/funding amounts. Recent worksheet revisions included reducing the Engineering Department administration fee revenues while reducing the Stormwater Utility Fund's contribution and reducing the amount of Infrastructure Maintenance Needs funding (approximately $40,000) for the Airport Improvements project due to the low construction bid. The final 2015 Infrastructure Program total cost/funding amount arrives at just over $8,300,000 to deliver seven project lettings/participations. As previously established, approximately $1,700,000 of City bonding will be necessary to deliver this year's projects. RAC members approved of the final worksheet as presented. At this point, Andy R. will begin the process of securing the necessary bonding. 2. Other Discussion - Kent E. informed RAC members that the Luce Line State Trail project contractor recently communicated that construction should start in August with completion occurring prior to the established completion date later that month. - Kent E. informed RAC members that MnDOT plans to administer the proposed TH 15/Main Street micro -surfacing project between September 21 and October 2, 2015, as specified within their construction bid documents. Weed Notices Monthly Report May 2015 Monthly Summary of Weeds/Tall Grass Noncompliance A summary of weed notices sent to properties not in compliance with Chapter § 92.35 Weed Ordinance, of the Hutchinson City Code of Ordinances can be found below. Seven (7) business days were given to those receiving notice to remove weeds/tall grass on their property. Number of properties that received a removal notice 60 Number of properties cleared by City order 12 Number of properties pending compliance at month's end 22 Properties that were ordered to be cleared by the City House Street Quadrant Property Owner City PID Andrew Bonderman 7 9th Ave NE 7 9th Ave NE 31-117-29-02-0640 Hutchinson, MN 55350 Stephen Hansen 103 5th Ave NE 103 5th Ave NE 31-117-29-10-0080 Hutchinson, MN 55350 Shane & Mary Dobbs 206 5th Ave NE 206 5th Ave NE 31-117-29-09-1130 Hutchinson, MN 55350 Jon Quade 215 5th Ave NE 215 5th Ave NE 31-117-29-09-0640 Hutchinson, MN 55350 Beatrice & Nicole Forstrom 405 Lake St SW 405 Lake St SW 01-116-30-07-0850 Huchinson, MN 55350 Vincent Haag 705 Dale St SW 705 Dale St SW 01-116-30-10-0300 Hutchinson, MN 55350 Mark Thompson 1000 Goebel St SW 1000 Goebel St SW 01-116-30-10-1140 Hutchinson, MN 55350 State of MN in Trust c/o McLeod County Auditor 705 Park Island Dr SW 02-116-30-10-0351 2391 Hennepin Ave N Glencoe, MN 55336 Dean C & Marie E Trudeau 1839 Island View Cir SW 790 Roberts St SW 10-116-30-08-0770 Hutchinson, MN 55350 Brandon J Luthens 1847 Island View Cir SW 18503 Nickel Ave 10-116-30-08-0760 Hutchinson, MN 55350 Brandon J Luthens 1855 Island View Cir SW 1855 Island View Cir SW 10-116-30-08-0750 Hutchinson, MN 55350 Crow River Apartments 875 Century Ave SW Lmtd 3806 Oakwood Hills 12-116-30-02-0450 Pkwy, Suite 1 Eau Claire, WI 54701-7779 Stix & Brix Inc 706 Glen St SW 307 N Holcombe Ave 06-116-29-12-0910 Litchfield, MN 55355 Jeri Southerland 561 Glen St SW 561 Glen St SW 06-116-29-12-0100 Hutchinson, MN 55350 Daniel Houk 569 Glen St SW 1399 Jefferson St SE 06-116-29-12-0080 Hutchinson, MN 55350 Christopher Miller 605 Lynn Rd SW 605 Lynn Rd SW 06-116-29-12-0500 Hutchinson, MN 55350 Julie Otto 564 Lynn Rd SW 564 Lynn Rd SW 01-116-30-09-0020 Hutchinson, MN 55350 Randy & Lynn Juell 705 4th Ave SW 70229 Co Rd 1 01-116-30-07-0120 Redwood Falls, MN 56283 Christian & Leah Hoversten 310 4th Ave SW 520 Hidden Cir SW 06-116-29-05-0330 Hutchinson, MN 55350 Green Jacket LLC 805 Franklin St SW 2221 Oak Glen Trail 06-116-29-11-0930 Stillwater, MN 55082 Rebecca Wolf 587 Franklin St SW 587 Franklin St SW 06-116-29-11-0080 Hutchinson, MN 55350 Derek Bomstad 535 4th Ave SE 535 4th Ave SE 06-116-29-07-0270 Hutchinson, MN 55350 Randall & Edith Carlson 416 Huron St SE 426 Huron St SE 06-116-29-07-0340 Hutchinson, MN 55350 Damon Mackedanz 446 Huron St SE 446 Huron St SE 06-116-29-07-0370 Hutchinson, MN 55350 David & Janice Mielke 447 Erie St SE 447 Erie St SE 06-116-29-07-0380 Hutchinson, MN 55350 Michael Martin 345 Erie St SE 345 Erie St SE 06-116-29-07-0290 Hutchinson, MN 55350 Minnesota Housing Finance c/o US Bank Home 326 Monroe St SE Mortgage 06-116-29-07-0080 10405 6th Ave N, #320 Plymouth, MN 55441 Cheryl Kochie 316 Adams St SE 316 Adams St SE 06-116-29-07-0020 Hutchinson, MN 55350 Aaron Macho 405 Adams St SE 405 Adams St SE 06-116-29-07-0620 Hutchinson, MN 55350 Kyle Meyerson 504 Erie St SE 504 Erie St SE 06-116-29-07-0890 Hutchinson, MN 55350 Veniamin Verstyak 570 Adams St SE 570 Adams St SE 06-116-29-10-0020 Hutchinson, MN 55350 William & Peggy Lueck 346 Adams St SE 346 Adams St SE 06-116-29-07-0050 Hutchinson, MN 55350 Ilene M Plamann 586 Jefferson St SE 586 Jefferson St SE 06-116-29-11-0160 Hutchinson, MN 55350 John & Carla Fisher 655 Hassan St SE 9240 Oliver Rd NW 06-116-29-11-0550 Bemidji, MN 56601 Dept of Veteran Affairs 35 7th Ave SE VA Regional Loan Center 06-116-29-11-0740 1 Federal Dr, Ft. Snelling St. Paul, MN 55111-4050 Lucas Gustafson 756 Ivy Ln SE 756 Ivy Ln SE 06-116-29-14-0470 Hutchinson, MN 55350 Eric & Lora Goodwin 1085 Randall Rd SE 74 Creek Meadow Ln 07-116-29-03-0460 Rochester, NY 14626-3007 Sam Ulland 465 Water St NW P O Box 907 36-117-30-06-1090 Winsted, MN 55395 Sam Ulland 430 Water St NW P O Box 907 31-117-29-12-0270 Winsted, MN 55395 Sam Ulland 455 Water St NW P O Box 907 31-117-29-12-0370 Winsted, MN 55395 Danette Dodge Groebner 505 California St NW 2090 Harvard St 36-117-30-11-0420 Longmont, CO 80503 Maria Elena Rojas De 791 California St NW Barragan 36-117-30-06-0310 304 11th Ave Worthington, MN 56187 Kevin Hjerpe 969 Carolina Ave NW 969 Carolina Ave NW 36-117-30-07-0930 Hutchinson, MN 55350 Leonard Erickson Rev Trust 845 Hwy 7 W 530 Garrison Ave NE 36-117-30-10-0010 Buffalo, MN 55313 Debrah Stammer 667 Juul Rd SW 667 Juul Rd SW 01-116-30-08-0940 Hutchinson, MN 55350 Alan Ronngren 419 4th Ave SW PO Box 305 06-116-29-05-0070 Brownton, MN 55312 Carlton Holdings 1, LLC 1315 Montreal St SE 6385 Old Shady Oak Rd #23 07-116-29-12-0160 Eden Prairie, MN 55344 Tom & Cheryl Moore 1058 Jefferson St SE 2424 Hwy 121 #1707 07-116-29-02-0120 Bedford, TX 76021 Stix & Brix Inc 405 Franklin St SW 307 N Holcombe Ave 06-116-29-06-0570 Litchfield, MN 55355 US Bank National Assc. 735 Franklin St SW 4801 Frederica St 06-116-29-11-1090 Owensboro, KY 42301 Jason & Elizabeth Slepica 585 Glen St SW 585 Glen St SW 06-116-29-12-0070 Hutchinson, MN 55350 Darell Lange 567 Lynn Rd SW 567 Lynn Rd SW 06-116-29-12-0400 Hutchinson, MN 55350 Elna Vacek 845 Lynn Rd SW 975 Milwaukee Ave SW 06-116-29-13-0550 Hutchinson, MN 55350 Stix & Brix Inc 541 4th Ave SW 307 N Holcombe Ave 01-116-30-08-0360 Litchfield, MN 55355 Joseph & Holly Neaton 488 Prospect St NE 5151 Hwy 7 31-117-29-10-0510 Hutchinson, MN 55350 Federal National Mortgage 1125 13th Ave NW Association 25-117-30-14-0240 14221 Dallas Pkwy #1000 Dallas, Tx 75254 ABG Real Property Holdings 1100 Hwy 15 S 1231 Industrial St 12-116-30-01-0030 Hudson, WI 54016 Federal National Mortgage 606 Main St S Association 06-116-29-11-0940 14221 Dallas Pkwy #1000 Dallas, Tx 75265 Anthony Hannemann 833 Main St S 833 Main St S 06-116-29-14-0490 Hutchinson, MN 55350 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: May 2015 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 6/23/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the May Financial Reports for the general fund and enterprise funds. Also attached is the May Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUES: Taxes Other Taxes Licenses & Permits Intergovernmental Revenue Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfers -In Capital Contributions TOTAL REVENUES EXPENDITURES: Summary Income Statement General Fund May 31, 2015 Month of YTD Actual 2015 Budget YTD Actual May 2015 May 2015 2015 Budget Balance % Used May 2014 2014 Budget % Used 13,401.24 13,401.24 4,491,446.00 4,478,044.76 0.3% 136.39 4,491,446.00 0.0% 4,810.44 74,449.42 257,500.00 183,050.58 28.9% 48,273.04 245,000.00 19.7% 47,444.57 138,571.82 267,900.00 129,328.18 51.7% 102,192.78 240,000.00 42.6% 3,724.29 32,002.97 1,225,766.00 1,193,763.03 2.6% 36,852.87 1,094,270.00 3.4% 198,478.10 706,173.63 2,031,070.00 1,324,896.37 34.8% 711,183.73 2,045,923.00 34.8% 4,738.31 18,501.14 55,000.00 36,498.86 33.6% 25,345.54 50,000.00 50.7% 42,060.07 186,222.51 666,225.00 480,002.49 28.0% 182,333.31 646,500.00 28.2% 125,000.00 422,096.00 2,160,537.00 1,738,441.00 19.5% 410,483.00 2,066,653.00 19.9% - - 25,000.00 25,000.00 0.0% - - 0.0% 439,657.02 1,591,418.73 11,180,444.00 9,589,025.27 14.2% 1,516,800.66 10,879,792.00 13.9% Wages & Benefits 539,435.26 2,756,358.65 7,491,996.00 4,735,637.35 36.8% 2,569,202.46 7,009,709.00 36.7% Supplies 53,024.75 218,156.03 782,636.00 564,479.97 27.9% 318,673.60 781,887.00 40.8% Services & Charges 208,207.96 869,510.17 2,310,846.00 1,441,335.83 37.6% 932,382.40 2,262,536.00 41.2% Miscellaneous Expenses 1,655.25 111,387.77 498,116.00 386,728.23 22.4% 116,921.74 533,068.00 21.9% Transfers -Out - 48,425.00 96,850.00 48,425.00 50.0% 47,015.00 96,000.00 49.0% Capital Outlay 309.90 7,423.00 - (7,423.00) 100.0% 1,519.60 - 100.0% TOTAL EXPENDITURES 802,633.12 4,011,260.62 11,180,444.00 7,169,183.38 35.9% 3,985,714.80 10,683,200.00 37.3% TOTAL REVENUE OVER (UNDER) EXPENDITURES (362,976.10) (2,419,841.89) - 2,419,841.89 (2,468,914.14) 196,592.00 Comments REVENUES: Licenses & Permits Building permit revenue is up $47,000 from this time last year while Liquor licenses are down $17,000. City council approved the reduction in liquor license fees starting in 2015. EXPENSES: Supplies Supplies are tracking substantially below last year's level due mainly to the 2014 expense level being significantly higher than usual as a result of the adverse winter. Snow removal equipment was heavily utilized in 2014 resulting in increased fuel and repair costs. The 2015 snow operations were very favorable with dramatically less expense than in 2014. Services & Charges We are seeing a nice savings in Utility expense at all city facilities with a more favorable winter than last year. The new refrigeration system at the Civic Arena is also helping to reduce utility costs. Through May we are down $24,218 in total, which is a 14.7% decrease from YTD May 2014. General Fund Expenditures by Department Month of YTD Actual 2015 Budget YTD Actual Department May 2015 May 2015 2015 Budget Balance % Used May 2014 2014 Budget % Used Mayor & City Council 2,518.95 14,779.60 46,380.00 31,600.40 31.9% 21,431.09 48,823.00 43.9% City Administrator 31,230.08 159,329.46 410,458.00 251,128.54 38.8% 170,658.62 412,884.00 41.3% Elections 2,631.22 3,495.50 7,378.00 3,882.50 47.4% 749.56 15,962.00 4.7% Finance Department 19,495.88 129,225.80 428,830.00 299,604.20 30.1% 113,107.41 295,894.00 38.2% Motor Vehicle 15,351.08 73,419.29 184,836.00 111,416.71 39.7% 111,434.91 254,100.00 43.9% Assessing - - 60,911.00 60,911.00 0.0% - 60,963.00 0.0% Legal 18,328.92 96,095.26 243,497.00 147,401.74 39.5% 83,961.23 256,142.00 32.8% Planning 10,757.89 55,276.36 145,943.00 90,666.64 37.9% 40,797.78 135,012.00 30.2% Information Services 27,295.77 151,697.89 414,288.00 262,590.11 36.6% 168,615.89 427,012.00 39.5% City Hall Building 6,164.71 32,424.18 95,343.00 62,918.82 34.0% 39,000.00 83,494.00 46.7% Police Department 227,681.02 1,154,674.68 3,072,077.00 1,917,402.32 37.6% 1,198,186.91 3,197,339.00 37.5% Hospital Security 20,038.43 107,354.70 291,299.00 183,944.30 36.9% - - 0.0% Emergency Management 700.15 999.20 14,388.00 13,388.80 6.9% 1,615.80 14,839.00 10.9% Safety Committee 306.35 7,956.35 9,590.00 1,633.65 83.0% 7,937.32 13,276.00 59.8% Fire Department 11,840.95 115,185.26 292,199.00 177,013.74 39.4% 109,433.46 273,924.00 40.0% Protective Inspections 18,766.34 98,272.61 233,248.00 134,975.39 42.1% 71,516.90 178,407.00 40.1% Engineering 30,947.17 166,061.60 452,058.00 285,996.40 36.7% 157,629.01 424,543.00 37.1% Streets & Alleys 110,110.21 497,369.98 1,409,089.00 911,719.02 35.3% 600,851.15 1,374,733.00 43.7% Park/Recreation Administration 16,057.21 89,957.85 223,966.00 134,008.15 40.2% 93,023.56 218,929.00 42.5% Recreation 25,029.56 80,884.49 222,940.00 142,055.51 36.3% 86,008.05 218,072.00 39.4% Senior Citizen Center 3,842.59 29,242.46 74,795.00 45,552.54 39.1% 28,146.47 68,620.00 41.0% Civic Arena 14,741.41 141,473.62 324,826.00 183,352.38 43.6% 148,251.72 309,957.00 47.8% Park Department 84,588.74 305,696.89 839,821.00 534,124.11 36.4% 268,472.23 794,003.00 33.8% Recreation Building & Pool 11,418.21 54,017.07 188,732.00 134,714.93 28.6% 55,793.52 190,756.00 29.2% Events Center 21,161.33 94,142.04 234,707.00 140,564.96 40.1% 87,734.18 219,027.00 40.1% Evergreen Building 695.76 4,752.97 12,688.00 7,935.03 37.5% 4,494.99 17,393.00 25.8% Library 11,700.91 64,337.81 198,724.00 134,386.19 32.4% 91,527.75 190,606.00 48.0% Cemetery 11,486.56 37,422.57 116,840.00 79,417.43 32.0% 32,525.58 107,072.00 30.4% Airport 6,265.92 33,257.02 107,159.00 73,901.98 31.0% 33,595.87 99,776.00 33.7% Unallocated General Expense 41,479.80 212,458.11 823,434.00 610,975.89 25.8% 159,213.84 781,642.00 20.4% TOTAL EXPENDITURES 802 633.12 4,011,260.62 11 180 444.00 7,169,183.38 35.9% 3,985,714.80 10 683 200.00 37.3% Summary Income Statement Liquor Fund May 31, 2015 Month of YTD Actual 2015 Budget YTD Actual May 2015 May 2015 2015 Budget Balance % Used May 2014 2014 Budget % Used REVENUES: Sales - Liquor 169,320.05 737,022.37 1,907,000.00 (1,169,977.63) 38.6% 710,598.79 1,811,000.00 39.2% Sales - Wine 73,580.78 330,696.16 925,000.00 (594,303.84) 35.8% 334,061.45 951,000.00 35.1% Sales - Beer 267,181.69 1,029,464.37 2,753,000.00 (1,723,535.63) 37.4% 998,910.74 2,631,000.00 38.0% Sales - Other 9,711.54 36,877.25 110,000.00 (73,122.75) 33.5% 9,521.44 2,000.00 476.1% Other Revenues 553.17 1,351.93 3,000.00 (1,648.07) 45.1% 1,570.09 3,000.00 52.3% TOTAL REVENUES 520,347.23 2,135,412.08 5,698,000.00 (3,562,587.92) 37.5% 2,054,662.51 5,398,000.00 38.1% Gross Margin % EXPENDITURES: Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out 25.6% 25.0% 25.4% 25.0% 390, 975.05 1,587,706.96 4, 271, 071.00 2,683, 364.04 37.2% 1, 530, 779.52 4, 045, 650.00 37.8% 42,214.53 211,979.05 521,408.00 309,428.95 40.7% 206,437.09 502,400.00 41.1% 24.78 9,292.35 16,600.00 7,307.65 56.0% 8,373.04 15,600.00 53.7% 12,680.96 69,308.84 196,793.00 127,484.16 35.2% 62,282.18 186,264.00 33.4% - 349.64 5,500.00 5,150.36 6.4% 257.00 5,500.00 4.7% - - 82,075.00 82,075.00 0.0% - 73,600.00 0.0% - - 27,000.00 27,000.00 0.0% 19,523.00 27,000.00 72.3% - - 128,305.00 128,305.00 0.0% - 128,385.00 0.0% - - 465,000.00 465,000.00 0.0% - 450,000.00 0.0% TOTAL EXPENDITURES 445,895.32 1,878,636.84 5,713,752.00 3,835,115.16 32.9% 1,827,651.83 5,434,399.00 33.6% TOTAL REVENUE OVER (UNDER) EXPENDITURES 74,451.91 256,775.24 (15,752.00) 272,527.24 227,010.68 (36,399.00) Comments REVENUES: Sales Revenue: A 4.6% increase in customer count is driving the 3.9% increase in sales revenue. Monthly Sales 2015 Year to Date Sales Change 169,320 2015 2014 Change Liquor 737,022 710,599 3.7% Wine 330,696 334,061 -1.0% Beer 1,029,464 998,911 3.1% Other 36,877 9,521 287.3% Total Sales 2,134, 060 2,053,092 3.9% YTD Customer Count 90,254 86,306 4.6% Average Sale per Customer $23.65 $23.79 -0.6% Monthly Sales 2015 2014 Change 169,320 164,283 3.1% 73,581 72,553 1.4% 267,182 277,015 -3.5% 9,712 2,686 261.6% 519,794 516,536 0.6% 20,750 20,920 -0.8% $25.05 $24.69 1.5% Summary Income Statement Water Fund May 31, 2015 Month of YTD Actual 2015 Budget YTD Actual May 2015 May 2015 2015 Budget Balance % Used May 2014 2014 Budget % Used REVENUES: Local Sales Tax 74,943.26 165,799.72 725,000.00 (559,200.28) 22.9% 162,076.26 650,000.00 24.9% Water Sales 193,189.81 872,867.59 2,300,000.00 (1,427,132.41) 38.0% 894,730.55 2,381,500.00 37.6% Charges for Services 1,996.78 35,162.27 50,000.00 (14,837.73) 70.3% 35,507.89 42,500.00 83.5% Investment Earnings - - 34,153.00 (34,153.00) 0.0% - 20,000.00 0.0% Reimbursements 8,046.01 9,331.01 50,000.00 (40,668.99) 18.7% 915.00 64,192.00 1.4% Other Financing Sources - - - - 0.0% - - 0.0% Fund Balance - - - - 0.0% - - 0.0% TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out 278,175.86 1,083,160.59 3,159,153.00 (2,075,992.41) 34.3% 1,093,229.70 3,158,192.00 34.6% 31,534.78 153,505.67 500,766.00 347,260.33 30.7% 148,022.58 427,480.00 34.6% 10,247.98 35,570.38 123,250.00 87,679.62 28.9% 33,784.70 124,250.00 27.2% 22,358.80 127,024.79 457,724.00 330,699.21 27.8% 150,987.06 409,618.00 36.9% 1,234.01 9,516.44 16,700.00 7,183.56 57.0% 8,607.49 22,000.00 39.1% - - 1,104, 000.00 1,104, 000.00 0.0% - 1,105, 500.00 0.0% 116,489.34 119,514.34 543,750.00 424,235.66 22.0% - 250,000.00 0.0% - 226, 020.48 1, 312, 414.00 1, 086, 393.52 17.2% 197, 790.20 1, 229, 916.00 16.1% - - 43,145.00 43,145.00 0.0% - 43,145.00 0.0% TOTAL EXPENDITURES 181,864.91 671,152.10 4,101,749.00 3,430,596.90 16.4% 539,192.03 3,611,909.00 14.9% TOTAL REVENUE OVER (UNDER) EXPENDITURES 96,310.95 412,008.49 (942,596.00) 1,354,604.49 554,037.67 (453,717.00) Comments REVENUES: Water Sales Total Water sales are down 2.4% from last year, with Residential down 4.5%, Commercial up 1.2% and Industrial down 15.1%. The large drop in Industrial usage is due to the change in one specific user, going from city water used in production to their own well water. This change was known and factored into the 2015 budget. The usage related to the other two industrial users are up 10% and 7% through May. Water connection fees are up $13,475 this year helping to offset the drop in water usage. Summary Income Statement Sewer Fund May 31, 2015 TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out 354,264.13 1,556,774.24 4,040,153.00 (2,483,378.76) 38.5% 1,542,426.09 3,880,192.00 39.8% 40,423.85 Month of YTD Actual 2015 Budget YTD Actual 226,357.17 608,184.00 May 2015 May 2015 2015 Budget Balance % Used May 2014 2014 Budget % Used REVENUES: 88,567.05 249,810.00 35.5% 44,021.98 253,391.65 762,511.00 Local Sales Tax 74,943.25 165,799.71 725,000.00 (559,200.29) 22.9% 162,421.86 650,000.00 25.0% Sewer Sales 276,507.63 1,375,579.13 3,203,000.00 (1,827,420.87) 42.9% 1,355,591.16 3,132,000.00 43.3% Permits - 6,100.00 7,000.00 (900.00) 87.1% 6,700.00 7,000.00 95.7% Charges for Services 1,195.65 3,137.32 4,000.00 (862.68) 78.4% 4,220.48 7,000.00 60.3% Investment Earnings - - 39,153.00 (39,153.00) 0.0% - 20,000.00 0.0% Reimbursements 1,617.60 6,158.08 62,000.00 (55,841.92) 9.9% 13,492.59 64,192.00 21.0% Other Financing Sources - - - - 0.0% - - 0.0% Fund Balance - - - - 0.0% - - 0.0% TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out 354,264.13 1,556,774.24 4,040,153.00 (2,483,378.76) 38.5% 1,542,426.09 3,880,192.00 39.8% 40,423.85 209,982.08 679,626.00 469,643.92 30.9% 226,357.17 608,184.00 37.2% 21,218.43 74,482.59 249,300.00 174,817.41 29.9% 88,567.05 249,810.00 35.5% 44,021.98 253,391.65 762,511.00 509,119.35 33.2% 257,676.66 743,765.00 34.6% 433.01 16,078.42 24,000.00 7,921.58 67.0% 18,557.21 26,100.00 71.1% - - 1,495,000.00 1,495,000.00 0.0% - 1,589,300.00 0.0% - 3,025.00 691,250.00 688,225.00 0.4% - 350,000.00 0.0% - 480,336.10 1,573,470.00 1,093,133.90 30.5% 442,971.37 1,590,266.00 27.9% - - 43,145.00 43,145.00 0.0% - 43,145.00 0.0% TOTAL EXPENDITURES 106,097.27 1,037,295.84 5,518,302.00 4,481,006.16 18.8% 1,034,129.46 5,200,570.00 19.9% TOTAL REVENUE OVER (UNDER) EXPENDITURES 248,166.86 519,478.40 (1,478,149.00) 1,997,627.40 508,296.63 (1,320,378.00) Summary Income Statement Stormwater Fund May 31, 2015 TOTAL REVENUES 66,831.68 329,195.15 796,200.00 (467,004.85) 41.3% 301,663.00 721,750.00 41.8% EXPENDITURES: Wages & Benefits Month of YTD Actual 241,318.00 2015 Budget 15.8% YTD Actual 208,737.00 18.7% Supplies May 2015 May 2015 2015 Budget Balance % Used May 2014 2014 Budget % Used REVENUES: 9,295.83 17,642.27 146,350.00 128,707.73 12.1% 36,199.48 146,450.00 24.7% Storm Water Sales 66,126.68 326,900.14 790,200.00 (463,299.86) 41.4% 300,776.79 719,500.00 41.8% Licenses & Permits 705.00 1,440.00 - 1,440.00 100.0% 405.00 - 100.0% Charges for Services - 630.01 - 630.01 100.0% - 1,000.00 0.0% Investment Earnings - - 5,000.00 (5,000.00) 0.0% - 1,000.00 0.0% Reimbursements - 225.00 1,000.00 (775.00) 22.5% 481.21 250.00 192.5% TOTAL REVENUES 66,831.68 329,195.15 796,200.00 (467,004.85) 41.3% 301,663.00 721,750.00 41.8% EXPENDITURES: Wages & Benefits 4,796.90 38,193.78 241,318.00 203,124.22 15.8% 39,071.75 208,737.00 18.7% Supplies 1,429.95 4,276.35 34,175.00 29,898.65 12.5% 5,961.59 33,150.00 18.0% Services & Charges 9,295.83 17,642.27 146,350.00 128,707.73 12.1% 36,199.48 146,450.00 24.7% Miscellaneous Expenses 316.42 5,285.36 11,250.00 5,964.64 47.0% 4,006.37 8,050.00 49.8% Depreciation Expense - - 116,000.00 116,000.00 0.0% - 111,200.00 0.0% Capital Outlay - - 128,000.00 128,000.00 0.0% - 128,000.00 0.0% Debt Service - 136,110.98 193,992.00 57,881.02 70.2% 130,539.30 193,932.00 67.3% Transfers -Out - - - - 0.0% - - 0.0% TOTAL EXPENDITURES 15,839.10 201,508.74 871,085.00 669,576.26 23.1% 215,778.49 829,519.00 26.0% TOTAL REVENUE OVER (UNDER) EXPENDITURES 50,992.58 127,686.41 (74,885.00) 202,571.41 85,884.51 (107,769.00) Summary Income Statement HATS Fund May 31, 2015 Month of YTD Actual 2015 Budget YTD Actual May 2015 May 2015 2015 Budget Balance % Used May 2014 2014 Budget % Used REVENUES: Intergovernmental 6,208.33 69,179.99 151,500.00 (82,320.01) 45.7% 67,507.50 147,070.00 45.9% Charges for Services 19,496.02 107,570.49 546,000.00 (438,429.51) 19.7% 253,284.42 535,000.00 47.3% Investment Earnings - - 750.00 (750.00) 0.0% - 1,100.00 0.0% Reimbursements - - 2,500.00 (2,500.00) 0.0% - 2,500.00 0.0% Transfers -In - 48,425.00 96,850.00 (48,425.00) 50.0% 47,015.00 94,030.00 50.0% TOTAL REVENUES 25,704.35 225,175.48 797,600.00 (572,424.52) 28.2% 367,806.92 779,700.00 47.2% EXPENDITURES: Wages & Benefits 5,609.61 28,231.69 57,898.00 29,666.31 48.8% 30,322.90 52,235.00 58.1% Supplies 36,607.48 118,379.77 546,925.00 428,545.23 21.6% 233,631.43 536,825.00 43.5% Services & Charges 21,120.60 61,173.64 159,700.00 98,526.36 38.3% 59,551.16 147,500.00 40.4% Miscellaneous Expenses - 35.00 6,550.00 6,515.00 0.5% - 5,100.00 0.0% Depreciation Expense - - - - 0.0% - - 0.0% Capital Outlay - - 26,527.00 26,527.00 0.0% - 37,960.00 0.0% Debt Service - - - - 0.0% - - 0.0% Transfers -Out - - - - 0.0% - - 0.0% TOTAL EXPENDITURES 63,337.69 207,820.10 797,600.00 589,779.90 26.1% 323,505.49 779,620.00 41.5% TOTAL REVENUE OVER (UNDER) EXPENDITURES (37,633.34) 17,355.38 - 17,355.38 44,301.43 80.00 Comments REVENUES: Charges for Services This income category consists of the fuel revenue from various governmental entities and City departments. EXPENSES: Supplies This expense category consists of the fuel purchased for use by various governmental entities and City departments. Summary Income Statement Compost Fund May 31, 2015 Month of YTD Actual 2015 Budget YTD Actual May 2015 May 2015 2015 Budget Balance % Used May 2014 2014 Budget % Used REVENUES: Sales - Bagged Product 416,415.01 1,853,096.92 2,497,000.00 (643,903.08) 74.2% 1,744,763.57 2,288,300.00 76.2% Sales - Bulk Product 50,808.12 93,016.79 187,160.00 (94,143.21) 49.7% 99,722.15 175,000.00 57.0% Sales - Other 24,326.45 119,676.40 45,000.00 74,676.40 265.9% 92,756.98 45,550.00 203.6% Charges for Services 95.00 860.00 58,500.00 (57,640.00) 1.5% (2,838.90) 133,500.00 -2.1% Investment Earnings - - 5,000.00 (5,000.00) 0.0% - 5,000.00 0.0% Reimbursements 34.20 34.20 1,000.00 (965.80) 3.4% 243.98 1,000.00 24.4% Other Revenues - - - - 0.0% - - 0.0% TOTAL REVENUES 491,678.78 2,066,684.31 2,793,660.00 (726,975.69) 74.0% 1,934,647.78 2,648,350.00 73.1% EXPENDITURES: Cost of Sales 372,436.23 1,607,301.89 2,357,500.00 750,198.11 68.2% 1,450,433.80 1,947,380.00 74.5% Inventory Cost Adjustment (103,787.58) (397,431.48) (1,054,568.00) (657,136.52) 37.7% (424,814.89) (924,340.00) 46.0% Wages & Benefits 68,515.14 256,156.25 797,164.00 541,007.75 32.1% 226,079.40 571,684.00 39.5% Supplies 3,014.76 39,030.34 154,500.00 115,469.66 25.3% 47,433.63 134,500.00 35.3% Services & Charges 21,652.99 102,920.39 191,350.00 88,429.61 53.8% 148,237.75 360,555.00 41.1% Freight 2,926.32 44,904.47 153,000.00 108,095.53 29.3% 44,987.43 180,000.00 25.0% Miscellaneous Expenses 787.88 1,445.65 13,500.00 12,054.35 10.7% 2,394.73 13,000.00 18.4% Depreciation Expense - - 142,600.00 142,600.00 0.0% - 225,600.00 0.0% Capital Outlay - 25,478.36 250,000.00 224,521.64 10.2% 52,609.18 157,888.00 33.3% Transfers -Out - - 110,000.00 110,000.00 0.0% - 102,847.00 0.0% TOTAL EXPENDITURES 365,545.74 1,679,805.87 3,115,046.00 1,435,240.13 53.9% 1,547,361.03 2,769,114.00 55.9% TOTAL REVENUE OVER (UNDER) EXPENDITURES 126,133.04 386,878.44 (321,386.00) 708,264.44 387,286.75 (120,764.00) Summary Income Statement Refuse Fund May 31, 2015 TOTAL REVENUES 96,594.88 475,090.27 1,148,700.00 (673,609.73) 41.4% 473,876.81 1,153,287.00 41.1% EXPENDITURES: Wages & Benefits Month of YTD Actual 179,288.00 2015 Budget 42.6% YTD Actual 153,350.00 40.2% Supplies May 2015 May 2015 2015 Budget Balance % Used May 2014 2014 Budget % Used REVENUES: 57,090.98 228,860.95 702,650.00 473,789.05 32.6% 238,272.43 720,873.00 33.1% Refuse Sales 93,938.75 472,434.14 1,133,700.00 (661,265.86) 41.7% 470,401.81 1,138,287.00 41.3% Intergovernmental 2,656.13 2,656.13 12,500.00 (9,843.87) 21.2% 2,475.00 12,500.00 19.8% Investment Earnings - - 2,500.00 (2,500.00) 0.0% - 2,500.00 0.0% Reimbursements - - - - 0.0% 1,000.00 - 100.0% Fund Balance - - - - 0.0% - - 0.0% TOTAL REVENUES 96,594.88 475,090.27 1,148,700.00 (673,609.73) 41.4% 473,876.81 1,153,287.00 41.1% EXPENDITURES: Wages & Benefits 19,926.90 76,439.45 179,288.00 102,848.55 42.6% 61,649.09 153,350.00 40.2% Supplies 393.16 16,583.09 65,400.00 48,816.91 25.4% 20,259.27 68,500.00 29.6% Services & Charges 57,090.98 228,860.95 702,650.00 473,789.05 32.6% 238,272.43 720,873.00 33.1% Miscellaneous Expenses 264.01 1,174.28 3,250.00 2,075.72 36.1% 839.45 1,250.00 67.2% Depreciation Expense - - 131,500.00 131,500.00 0.0% - 116,100.00 0.0% Capital Outlay - 75,057.74 159,418.00 84,360.26 47.1% - 110,000.00 0.0% Debt Service 2,674.62 1,002.62 24,261.00 23,258.38 4.1% 1,311.92 24,260.00 5.4% Transfers -Out - - 55,000.00 55,000.00 0.0% - 55,000.00 0.0% TOTAL EXPENDITURES 80,349.67 399,118.13 1,320,767.00 921,648.87 30.2% 322,332.16 1,249,333.00 25.8% TOTAL REVENUE OVER (UNDER) EXPENDITURES 16,245.21 75,972.14 (172,067.00) 248,039.14 151,544.65 (96,046.00) Comments EXPENSES: Capital Outlay The YTD capital expenditures consist of budgeted improvements to the hook -lift truck used in operations. N Executive summary as of May 31, 2015 Asset allocation review Equity sector analysis Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Expected cash flow $ Thousands 43 36 28 21 14 7 0 Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May 2015 2016 2016 0 Taxable income Total taxable income: $222,559.19 Total expected cash flow: $222,559.19 Cash flows displayed account for known events such as maturities and mandatory puts. Credit quality of bond holdings Effective credit rating Value on % of % of port. 05/31/2015 ($) portfolio A Cash 1,369,504.99 9.87 Cash 1,369,504.99 9.87 B Fixed Income 12,505,639.65 90.13 us 11,813,947.16 85.14 International 691,692.49 4.99 C Equity 0.00 �A 0.00 D Commodities 0.00 0.00 E Non -Traditional 0.00 0.00 F Other 0.00 0.00 a Total Portfolio 3,875,144.64 100% Balanced mutual funds are allocated in the 'Other' category Equity sector analysis Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Expected cash flow $ Thousands 43 36 28 21 14 7 0 Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May 2015 2016 2016 0 Taxable income Total taxable income: $222,559.19 Total expected cash flow: $222,559.19 Cash flows displayed account for known events such as maturities and mandatory puts. Credit quality of bond holdings Effective credit rating Issues Value on 05/31/2015 ($) % of port. A Aaa/AAA/AAA 7 5,374,087.76 42.90 B Aa/AA/AA 3 1,543,060.83 12.32 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 25 5,588,491.06 44.78 G Not rated 0 0.00 0.00 Total 35 $12,505,639.65 100% Report created on: June 01, 2015 Page 1 of 3 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. as of May 31, 2015 Bond overview Investment type allocation Total quantity 12,363,000 Total market value $12,444,223.88 % of Total accrued interest $61,415.77 Tax-exempt/ bond Total market value plus accrued interest $12,505,639.65 Investment type Taxable ($) deferred ($) Total ($) port. Total estimated annual bond interest $228,418.75 Certificates of deposit 5,588,491.06 0.00 5,588,491.06 44.69 Average coupon 1.86% Average current yield 1.84% Average yield to maturity 1.37% Average yield to worst 1.13% Average modified duration 2.49 Average effective maturity 4.14 Credit quality of bond holdings Value on % of Effective credit rating Issues 05/31/2015 ($) port. A Aaa/AAA/AAA 7 5,374,087.76 42.90 B Aa/AA/AA 3 1,543,060.83 12.32 C A/A/A 0 0.00 0.00 F a D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 4A tL_ F Certificate of deposit 25 5,588,491.06 44.78 a G Not rated 0 0.00 0.00 Total 35 $12,505,639.65 100% Municipals 1,543,060.83 0.00 1,543,060.83 12.34 U.S. federal agencies 5,374,087.76 0.00 5,374,087.76 42.97 Tota I $12,505,639.65 $0.00 $12,505,639.65 100% Bond maturity schedule $ Millions 3.0 2.5 2.0 1.5 1.0 0.5 0.0 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2026 + Other 0 Effective maturity schedule Cash, mutual funds and some preferred securities are not included. Report created on: June 01, 2015 Page 1 of 2 N as of May 31, 2015 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. Summary of bond holdings Maturity Year Issues Quantity Est. annual income ($) Current Yield to yield (%) maturity (%) Yield to Modified worst (%) duration Adjusted cost basis ($) Unrealized gain/loss ($) Mkt. value ($) 2015 8 1,806,000 13,568.00 0.75% 0.17 % 0.17 % 0.10 1,806,000 1,254.30 1,814,189.27 2016 4 865,000 8,772.50 1.01% 0.66 % 0.66 % 1.43 865,000 4,186.15 870,087.161 2017 7 1,996,000 49,308.75 2.40% 0.83 % 0.83 % 1.84 2,023,015.55 29,060.53 2,067,271.611 2018 3 736,000 9,564.00 1.30% 1.18 % 1.18 % 2.88 736,000 2,346.72 740,223.871 2019 6 2,327,000 49,645.50 2.11% 1.87 % 1.17 % 2.42 2,333,130.59 19,275.35 2,368,556.511 2020 2 1,500,000 34,200.00 2.26% 2.10 % 1.41 % 1.86 1,499,745 13,450.00 1,515,451.251 2021 1 428,000 8,560.00 2.01% 2.10 % 2.10 % 5.97 421,853.06 3,677.38 426,362.661 2022 0 0 NA NA NA 1 2023 2 2,000,000 44,750.00 2.26% 2.58 % 2.58 % 7.30 1,999,250 -18,417.50 1,998,035.971 2024 1 465,000 4,650.00 1.00% NA NA NA 465,000 -320.85 464,743.731 2025 1 240,000 5,400.00 2.24% NA NA NA 240,000 717.60 240,717.601 2026 0 0 NA NA NA 1 2027 0 0 NA NA NA 1 2028 0 0 NA NA NA 1 2029 0 0 NA NA NA 1 2030 0 0 NA NA NA 1 2031 0 0 NA NA NA 1 2032 0 0 NA NA NA 1 2033 0 0 NA NA NA 1 2034 0 0 NA NA NA 1 2035 0 0 NA NA NA 1 2036 0 0 NA NA NA 1 2037 0 0 NA NA NA 1 2038 0 0 NA NA NA 1 2039 0 0 NA NA NA 1 2040 0 0 NA NA NA 1 2041 0 0 NA NA NA 1 2042 0 0 NA NA NA 1 2043 0 0 NA NA NA 1 2044 0 0 NA NA NA 1 2044+ 0 0 NA NA NA 1 Other 0 0 NA NA NA 1 Total 35 12,363,000 $228,418.75 1.84% 1.37 % 1.13 % 2.49 $12,388,994.20 $55,229.68 $12,505,639.65 % of bond portfolio maturi - 14.52% _ 6.98% - 16.49% - 5.93% 18.9% - 12.16% 13.42% - 15.92% 3.73% 1.93% Report created on: June 01, 2015 Page 1 of 7 T T� Prepared for City Hutchinson U RP 38446 •City of Hutchinson •Business Service Account Risk profile: Conservative Return Objective: Current Income Bond holdings - as of May 31, 2015 (continued) Details of bond holdings Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. 12,363,000 1.86% 07/20/2019 NA $228,418.75 1.37% 2.49 $12,388,994.20 NA $12,444,223.88 100% Total Bond Portfolio 1.84% 1.13% $55,229.68 $61,415.77 Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) $12,505,639.65 Maturing 2015 Report created on: June 01, 2015 Page 2 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2015 GE CAP BK UT US RT 01.1000% CD 115,000 1.10% 06/08/2015 1,265.00 0.62% 0.03 115,000.00 100.013 115,014.95 0.92% MAT 06/08/15 FIXED RATE CD 1.10% 0.62% 14.95 596.11 /UT BANK LEUMI NY US RT CD 249,000 0.80% 06/15/2015 1,992.00 0.05% 0.05 249,000.00 100.035 249,087.15 2.00% 00.8000% MAT 06/15/15 FIXED RATE CD /NY 0.80% 0.05% 87.15 911.41 DISCOVER BANK DE US RT CD 248,000 1.05% 06/15/2015 2,604.00 0.30% 0.05 248,000.00 100.035 248,086.80 1.99% 01.0500% MAT 06/15/15 FIXED 1.05% 0.30% 86.80 1,205.69 RATE CD /DE BANK OF CHINA LTD US RT CD 249,000 0.30% 06/18/2015 747.00 0.14% 0.05 249,000.00 100.009 249,022.41 2.00% 00.3000% MAT 06/18/15 FIXED 0.30% 0.14% 22.41 710.16 RATE CD EVERBANK FL US RT 00.5000% CD 248,000 0.50% 06/19/2015 1,240.00 0.24% 0.06 248,000.00 100.015 248,037.20 1.99% MAT 06/19/15 FIXED RATE CD /FL 0.50% 0.24% 37.20 1,175.45 STATE BK US RT 00.5000% MAT CD 200,000 0.50% 06/26/2015 1,000.00 0.21% 0.08 200,000.00 100.022] 200,044.00 1.61% 06/26/15 FIXED RATE CD 0.50% 0.21% 44.00 926.03 SALLIE MAE BANK UT US RT CD 248,000 1.10% 08/10/2015 2,728.00 0.18% 0.20 248,000.00 100.184 248,456.32 2.00% 01.1000% MAT 08/10/15 FIXED 1.10% 0.18% 456.32 837.08 RATE CD /UT SAFRA NATL BK NY US RT CD 249,000 0.80% 08/17/2015 1,992.00 -0.13% 0.22 249,000.00 100.203 249,505.47 2.00% 00.8000% MAT 08/17/15 FIXED 0.80% -0.13% 505.47 573.04 RATE CD /NY Total 2015 1,806,000 0.75% 07/03/2015 $13,568.00 0.17% 0.10 $1,806,000.00 $1,807,254.30 14.52% 0.75% 0.17% $1,254.30 $6,934.97 Report created on: June 01, 2015 Page 2 of 7 N Bond holdings - as of May 31, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: June 01, 2015 Page 3 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2016 AMERICAN EXPRESS C NY US RT CD 145,000 1.25% 08/09/2016 1,812.50 0.40% 1.19 145,000.00 101.015 146,471.75 1.18% 01.2500% MAT 08/09/16 FIXED 1.24% 0.40% 1,471.75 551.20 RATE CD /NY BMW BANK NORTH AME UT US CD 240,000 0.95% 11/14/2016 2,280.00 0.69% 1.45 240,000.00 100.384 240,921.60 1.94% RT 00.9500% MAT 11/14/16 0.95% 0.69% 921.60 106.19 FIXED RATE CD /UT CAPITAL ONE BANK U VA US RT CD 240,000 1.00% 11/14/2016 2,400.00 0.74% 1.45 240,000.00 100.384 240,921.60 1.94% 01.0000% MAT 11/14/16 FIXED 1.00% 0.74% 921.60 124.93 RATE CD /VA FIRSTBANK P R SANT PR RT CD 240,000 0.95% 12/12/2016 2,280.00 0.71% 1.53 240,000.00 100.363 240,871.20 1.94% 00.9500% MAT 12/12/16 FIXED 0.95% 0.71% 871.20 118.69 RATE CD /PR Total 2016 865,000 1.01% 11/06/2016 $8,772.50 0.66% 1.43 $865,000.00 $869,186.15 6.98% 1.01% 0.66% $4,186.15 $901.01 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2017 MASSACHUSETTS DEPT TRANS Aa3/AA-/NR 500,000 2.41% 01/01/2017 12,040.00 0.94% 1.55 508,427.69 102.309 511,545.00 4.11% TAX SR B RV BE/R/ 2.408 NR/NR/NR 2.35% 0.94% 3,117.31 5,016.67 010117 DTD 113011 /MA FED FARM CREDIT BANK 04.875 Aaa/AAA/AA+ 431,000 4.88% 01/17/2017 21,011.25 0.62% 1.56 449,587.86 106.895 460,717.45 3.70% % DUE 011717 DTD 010907 FC NR/NR/NR 4.56% 0.62% 11,129.59 7,820.85 07172007 STATE BK INDIA NY US RT CD 248,000 2.00% 04/27/2017 4,960.00 0.86% 1.88 248,000.00 102.149 253,329.52 2.04% 02.0000% MAT 04/27/17 FIXED 1.96% 0.86% 5,329.52 462.03 RATE CD /NY COMENITY BANK DE US RT CD 200,000 1.15% 06/19/2017 2,300.00 1.32% 2.03 200,000.00 99.660 199,319.00 1.60% 01.1500% MAT 06/19/17 FIXED 1.15% 1.32% -681.00 176.44 RATE JUMBO CD /DE GE CAP BK UT US RT 01.7500% CD 130,000 1.75% 08/03/2017 2,275.00 1.00% 2.14 130,000.00 101.623 132,109.90 1.06% MAT 08/03/17 FIXED RATE CD 1.72% 1.00% 2,109.90 168.29 /UT GE CAP RETAIL BK UT US RT CD 247,000 1.75% 08/03/2017 4,322.50 1.00% 2.13 247,000.00 101.623 251,008.81 2.02% 01.7500% MAT 08/03/17 FIXED 1.72% 1.00% 4,008.81 1,373.73 RATE CD /UT SUN NATL BK NJ US RT CD 240,000 1.00% 10/03/2017 2,400.00 0.28% 2.32 240,000.00 101.686 244,046.40 1.96% 01.0000% MAT 10/03/17 FIXED 0.98% 0.28% 4,046.40 177.53 RATE CD /NJ Total 2017 1,996,000 2.50% 04/18/2017 $49,308.75 0.83% 1.84 $2,023,015.55 $2,052,076.08 16.49% 2.40% 0.83% $29,060.53 $15,195.53 Report created on: June 01, 2015 Page 3 of 7 N Bond holdings - as of May 31, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: June 01, 2015 Page 4 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2018 ALLY BK UT US RT 01.2500% CD 248,000 1.25% 02/26/2018 3,100.00 1.05% 2.69 248,000.00 100.537 249,331.76 2.00% MAT 02/26/18 FIXED RATE CD 1.24% 1.05% 1,331.76 798.36 /UT GOLDMAN SACHS BK U NY US CD 1.30% 02/26/2018 r 3,224.00 1.10% 2.69 248,000.00 100.537 249,331.76 2.00% RT 01.3000% MAT 02/26/18 FIXED RATE CD /NY 1.29% 1.10% 1,331.76 839.12 ENERBANK UT US RT 01.3500% CD 240,000 1.35% 10/04/2018 3,240.00 1.39% 3.27 240,000.00 99.868 239,683.20 1.93% MAT 10/04/18 FIXED RATE CD 1.35% 1.39% -316.80 239.67 /UT Total 2018 736,000 1.30% 05/09/2018 $9,564.00 1.18% 2.88 $736,000.00 $738,346.72 5.93% 1.30% 1.18% $2,346.72 $1,877.15 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2019 RIVERSIDE CA CMNTY COLGE Aa2/NR/AA 500,000 2.35% 08/01/2019 11,725.00 1.67% 3.94 506,130.59 102.715 513,575.00 4.13% TAX SR B BE/R/ 2.345 NR/NR/NR 2.28% 1.67% 7,444.41 3,908.33 080119 DTD 052914 /CA AMERICAN EXPRESS F UT US RT CD 247,000 2.15% 11/13/2019 5,310.50 1.81% 4.24 247,000.00 101.442 250,561.74 2.01% 02.1500% MAT 11/13/19 FIXED 2.12% 1.81% 3,561.74 261.89 RATE CD /UT CIT BK SALT LAKE C UT US RT CD 240,000 2.10% 11/13/2019 5,040.00 1.81% 4.24 240,000.00 101.229 242,949.60 1.95% 02.1000% MAT 11/13/19 FIXED 2.07% 1.81% 2,949.60 248.55 RATE CD /UT BARCLAYS BK DE US RT CD 240,000 2.05% 12/17/2019 4,920.00 1.80% 4.29 240,000.00 101.069 242,565.60 1.95% 02.0500% MAT 12/17/19 FIXED 2.03% 1.80% 2,565.60 2,224.11 RATE CD /DE AMERICAN EXPRESS C UT US RT CD 100,000 2.15% 12/18/2019 2,150.00 1.85% 4.29 100,000.00 101.324 101,324.00 0.81% 02.1500% MAT 12/18/19 FIXED 2.12% 1.85% 1,324.00 966.03 RATE CD /UT FNMA BOND 02.050 % DUE Aaa/AAA/NR 1,000,000 2.05% 12/30/2019 06/30/2015 20,500.00 2.02% 0.09 1,000,000.00 100.143 1,001,430.00 8.05% 123019 DTD 123014 FC NR/NR/NR 100.00 2.05% 0.39% 1,430.00 8,541.67 06302015 Total 2019 2,327,000 2.13% 11/16/2019 $49,645.50 1.87% 2.42 $2,333,130.59 $2,352,405.94 18.90% 2.11% 1.17% $19,275.35 $16,150.57 Report created on: June 01, 2015 Page 4 of 7 N Bond holdings - as of May 31, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2023 Effective rating/ FHLB BOND STEP-UP 02.000 % Aaa/NR/AA+ DUE 062023 DTD 062013 FC NR/NR/NR Est. annual 7.30 1,250,000.00 98.562 Adjusted Aaa/AAA/AA+ 072423 DTD 072412 FC I % of 01242013 Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond % DUE 112624 DTD 112614 (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2020 Total 2024 465,000 1.00% 11/26/2024 $4,650.00 NA $465,000.00 $464,679.15 3.73% MASS ST GO CONSOL LN TAX SR Aa1/AA+/AA+ 500,000 2.09% 05/01/2020 $-320.85 10,450.00 1.74% 4.66 499,995.00 101.629 508,145.00 4.08% B BE/R/ 2.090 050120 DTD NR/NR/NR 2.06% 1.74% 8,150.00 870.83 052814 /MA FFCB BOND 02.375 % DUE Aaa/AAA/AA+ 1,000,000 2.38% 11/10/2020 11/10/2015 23,750.00 2.28% 0.44 999,750.00 100.505 1,005,050.00 8.08% 111020 DTD 111014 FC NR/NR/NR 100.00 2.36% 1.24% 5,300.00 1,385.42 05102015 Total 2020 1,500,000 2.28% 09/07/2020 $34,200.00 2.10% 1.86 $1,499,745.00 $1,513,195.00 12.16% 2.26% 1.41% $13,450.00 $2,256.25 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2021 FNMA NTS 02.000 % DUE Aaa/AAA/AA+ 428,000 2.00% 10/26/2021 07/26/2015 8,560.00 2.10% 5.97 421,853.06 99.423 425,530.44 3.42% 102621 DTD 072612 FC NR/NR/NR 100.00 2.01% 2.10% 3,677.38 832.22 10262012 Total 2021 428,000 2.00% 10/26/2021 $8,560.00 2.10% 5.97 $421,853.06 $425,530.44 3.42% 2.01% 2.10% $3,677.38 $832.22 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2023 NA 749,250.00 99.841 FHLB BOND STEP-UP 02.000 % Aaa/NR/AA+ DUE 062023 DTD 062013 FC NR/NR/NR 12202013 7.30 1,250,000.00 98.562 FFCB BOND 02.380 % DUE Aaa/AAA/AA+ 072423 DTD 072412 FC I NR/NR/NR 01242013 750,000 2.00% 06/20/2023 06/20/2015 15,000.00 100.00 2.00% 1,250,000 2.38% 07/24/2023 29,750.00 2.41% NA NA 749,250.00 99.841 748,807.50 6.02% NA -442.50 6,708.33 2.58% 7.30 1,250,000.00 98.562 1,232,025.00 9.90% 2.58% -17,975.00 10,495.14 Total 2023 2,000,000 2.24% 07/11/2023 $44,750.00 2.58% 7.30 $1,999,250.00 $1,980,832.50 15.92 2.26% 2.58% $-18,417.50 $17,203.47 Report created on: June 01, 2015 Page 5 of 7 Effective rating/ Underlying rating (Mdy/Fitch/S&P) Effective Call date/ Quantity Coupon maturity Call price ($) Est. annual income ($)/ Curr. yield (%) YTM (%)/ Modified YTW (%) duration Adjusted cost basis ($)/ Market Unreal.g/I ($) price ($) Mkt. value ($)/ Accr. interest ($) % of bond port. Maturing 2024 FEDERAL HOME LN BANK 01.000 Aaa/NR/AA+ 465,000 1.00% 11/26/2024 08/26/2015 4,650.00 NA NA 465,000.00 99.931 464,679.15 3.73% % DUE 112624 DTD 112614 NR/NR/NR 100.00 1.00% NA -320.85 64.58 STEP UP CALL Total 2024 465,000 1.00% 11/26/2024 $4,650.00 NA $465,000.00 $464,679.15 3.73% 1.00% NA $-320.85 $64.58 Report created on: June 01, 2015 Page 5 of 7 N Bond holdings - as of May 31, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Effective rating/ Est. annual Adjusted Underlying rating % of YTM (%)/ Modified Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond Accr. interest ($) (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2025 1.84% 1.13% $55,229.68 $61,415.77 HSBC BANK USA DE US RT CD 240,000 2.25% 03/11/2025 03/11/2020 5,400.00 NA NA 240,000.00 100.299 240,717.60 1.93% 02.2500% MAT 03/11/25 STEP 100.00 2.24% NA 717.60 0.00 RATE CD /DE Total 2025 240,000 2.25% 03/11/2025 $5,400.00 NA $240,000.00 $240,717.60 1.93% 2.24% NA $717.60 $0.00 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. 12,363,000 1.86% 07/20/2019 NA $228,418.75 1.37% 2.49 $12,388,994.20 NA $12,444,223.88 100% Total Bond Portfolio 1.84% 1.13% $55,229.68 $61,415.77 $12,505,639.65 Report created on: June 01, 2015 Page 6 of 7 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 2015 Local Option Sales Tax Revenue Update Department: Finance LICENSE SECTION Meeting Date: 6/23/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The 1 st quarter revenue for the local option sales tax and excise tax is complete and shown below. 1st Quarter Revenue 2015 2014 Change % Chg Local Option Sales Tax $327,982 $319,238 $ 8,744 2.7% Excise Tax $ 8,680 $6,760 $ 1,920 28.4% Total Revenue $336,662 $325,998 $10,664 3.3% Total revenue is up 3.3% this year compared to last year. The local option sales tax is up 2.7% while the excise tax is up 28.4%. The excise tax is up significantly due to approximately 96 more vehicles being sold this year compare to last year. The winter weather in January 2014 adversely affected vehicle sales. As a reminder, the Local Option Sales Tax is the additional 0.5% sales tax on purchases within city limits. Basically the local sales tax is applicable to the sale of merchandise that is subject to Minnesota State sales tax. A purchase of $100 would result in $0.50 of local sales tax. The key to the tax being applicable is that possession is taken within city limits after the sale of taxable merchandise. This would apply to purchases from outside the city that are shipped to an address within city limits. Conversely, a sale made within city limits that is delivered outside the city limits is not subject to the local option sales tax. The State administers this program and forwards the local sales tax proceeds to the city on a monthly basis. The Excise Tax is the $20 tax, in lieu of the 0.5% local sales tax rate, on vehicles sold by a dealer within the city. The City administers the excise tax program. Feel free to contact me with any questions. Andy Reid BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 41RA Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, May 19, 2015, 7:00 AM iWinutes CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary Fortier, LouAnn Holmquist, Steve Jensen and Joel Kraft. Staff Present: Jean Ward and Judy Flemming. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON APRIL 21, 2015 Joel Kraft moved to approve the Minutes of the regular board meeting as written. Gary Forcier seconded and the motion carried unanimously. FINANCIAL REPORTS a. Gary Forcier moved to approve the City Center General Fund payments of $3,575.44, for checks 8626 to 8633. LouAnn Holmquist seconded and the motion carried unanimously. b. Steve Jensen moved to approve the City Center April 30, 2015 Financial Reports. Joel Kraft seconded and the motion carried unanimously. c. LouAnn Holmquist moved to approve the Park Towers operating account payments of $56,759.17 for checks 13219 to 13252. Steve Jensen seconded and the motion carried unanimously. d. Joel Kraft moved to approve the March 2015 Park Towers financial statements. LouAnn Holmquist seconded and the motion carried unanimously. e. Jean Ward reviewed the City Center 2016 Draft Budget with Board. 4. PARK TOWERS UPDATE a. Occupancy Report: 100% b. Jean Ward update the Board on Park Towers 2015 Improvements/Repairs Plan — Elevator Bids due May 28, 2015, Contracts Awarded for Lock Replacement Project for cost of new locks and installation for a total of $48,001.47 and carpet replacement in management office for $3,150.00. S. UPDATE ON CONSTRUCTION SCHEDULEISHOWINGS AT 445 ADAMS STREET SE a. Jean Ward & Judy Flemming reviewed the project budget and construction schedule with the Board_ b. FYI: one showing so far. c. Joel Kraft moved to authorize Jean Ward to accept and sign a purchase agreement for 445 Adams Street that is within Cheryl Dooley's broker price opinion range or above. Steve Jensen seconded and the motion carried unanimously, 6. 7:30 A.M. TELEPHONE CONFERENCE CALL FOR 2014 HRA AUDIT OF FINANCIAL STATEMENTS TO MARK BABCOCK, BABCOCK LANGBEIN CPA. Gary Forcier moved to approve the 2014 HRA Audit of Financial Statements. Joel Kraft seconded and the motion carried unanimously. 7. DEED AWARD OF $364,359 FOR DOWNTOWN RENTAL REHAB PROGRAM APPLICATION Jean Ward reviewed the City of Hutchinson Downtown Rent Rehab Program with the Board. S. COMMUNICATIONS FYI: Century Court Apartments May 19-,2015 Minutes Page I of 2 9. ADJOURNMENT LouAnn Holmquist moved to adorn and Steve Jensen seconded. There beim; no other business, Chairman LaVonne Hansen declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director ril Gary Forder, Secretary/Treasurer May 19, 2015 Minutes Page 2 of 2 Hutchinson Public Library Board Minutes Monday, April 27, 2015 4:30 pm Present: Roger Vacek, Stacey Nass, Jon Ross, Dianne Wanzek, Jack Sandberg, Gerald Grinde, Julie Lofdahl Absent: Steve Bailey, Mary Christensen, Pam Dille, Ex -Officio Roger Vacek called the meeting to order. The minutes from the March 23, 2015 meeting were reviewed. Motioned to approve by Jon Ross, seconded by Dianne Wanzek: Minutes approved as written. Roger Vacek and Stacey Nass attended their last meeting as we welcome new board members Jack Sandberg and Gerald Grinde. The only other applicant to serve on the board was not approved as she was not a city resident and therefore could not serve on the board. PLS Update: Roger gave us a handout of all member libraries in Pioneerland Library System. This is a nice resource to have. Roger also handed out a flyer Pioneerland Library System - One Library, 31 Locations 2014A Year in Review. Facts on flyer are: 629,844 Visits - 102,259 Registered Borrowers - 26,068 Digital Checkouts - 3,340 Meeting Room Uses - 204,541 Computer Uses - 18,047 Wireless Connections - 44,578 Program Attendance Visits in Hutchinson are done as a sampling basis a couple days a month. PLS updated the policy for Loan Period, Fines and Fees. Updated policy approved on April 16, 2015. Roger handed out a copy of the policy. The question was brought up on how do the books get here from Duluth? Roger did not have this information, but dic say that a van goes around the Pioneerland System twice a week to deliver books, but not sure if this is how the books from Duluth get here. Old Business: One Book, One Community Event: Sunday, April 19 This was a great event. William Kent Krueger is a very engaging speaker. There were good questions from the audience. Around 170 people attended the event. Four of our Library Board members attended the event; Roger, Gerry, Dianne and Julie. $550 was given in a free-will offering. There were 30 people at the brunch earlier in the day. Looking forward on hearing what book will be chosen for 2016 One Book, One Community. Meeting adjourned 5:15 pm Next meeting: June 22, 2015 at 4:30 p.m. (No meeting in May as this is Memorial Day) Minutes submitted by Julie Lofdahl Donations Received - April 2015: Greater Minnesota Republican Women - donated 1 book MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, April 21, 2015 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The April 21, 2015 Planning Commission meeting was called to order by Acting Chair Norton at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner Kirchoff, Commissioner Johnston, Commissioner Norton, Commissioner Arndt, Commissioner Wick, and Commissioner Fahey. Also present were Kyle Dimler, Planning and Building Specialist, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED MARCH 17, 2015 Motion by Commissioner Arndt, Second by Commissioner Kirchoff to approve. Approved unanimously. 4. PUBLIC HEARINGS A. Consideration of conditional use permit to allow the remodeling of a residential home in the C-3 Zoning District, Katherine Kuhlmey, applicant. Kyle Dimler, Planning and Building Specialist, addressed the Commission. Mr. Dimler reviewed the location of the subject property, its zoning history, and the current use of the property. Mr. Dimler noted the remodeling of a residential home in the C-3 zoning district requires a conditional use permit as it is currently a legal non -conforming use. Mr. Dimler noted that staff understands this property has maintained its status as a non -conforming use even though it has been unoccupied because it has been marketed for sale as a residence. Mr. Dimler noted one of the key themes of the Imagine Hutchinson Downtown Action Plan was having strong neighborhoods and housing stock surrounding the downtown area. Mr. Dimler stated Staff recommends approval with the 9 conditions noted in the Planning Commission's packet. Minutes Hutchinson Planning Commission April 21, 2014 Page 2 Mr. Jesse Johnson 234 Jefferson St. SE addressed the Commission. Mr. Johnson noted he will be performing the bulk of the remodeling of this property and he and Ms. Kuhlmey intend it to be their residence and provide a good curb appeal for the neighborhood. Mr. Johnson also stated that it is their intent to construct a garage on the currently existing foundation on this property. Ms. Elizabeth Scharn, 222 Jefferson St. SE addressed the Commission. Ms. Scharn stated she is in favor of the conditional use permit application being approved. Ms. Scharn stated she would like to keep the use of the property as her house as a neighbor. Ms. Scharn stated she is not aware of any proposed commercial development in the neighborhood. Commissioner Norton asked there would be any consideration of rezoning this property. Mr. Dimler stated that it would not be likely as the adjacent and surrounding zoning is within the C-3 zoning district and to rezone 1 or 2 lots would be spot zoning. Motion by Commissioner Arndt, Second by Commissioner Kirchoff to close the public hearing at 5:41 p.m. Motion by Commissioner Kirchoff, Second by Commissioner Wick. Motion approved unanimously. This item will appear on the City Council's consent agenda for the April 28, 2015 City Council meeting. B. Consideration of an amendment to the City Code of Ordinances, Chapter 157: River Overlay District. Mr. Kyle Dimler, Planning and Building Specialist addressed the Commission. Mr. Dimler noted that this item is brought for the Commission's consideration per the discussion and the Commission's direction at the March 17, 2015 Planning Commission meeting to remove the last sentence of Chapter 157.06 (B) (5): Temporary structures, pole type construction, and metal sheds are not permitted. Mr. Dimler stated Staff reviewed this proposed ordinance amendment at the April 13, 2015 Planning Staff meeting and is supportive of this change. Commissioner Norton asked if there are any other portions of the River Overlay District ordinance that are being considered or should be considered for change. Mr. Dimler stated that the proposed amendment is the only portion that has been considered for change at this time as it is the one portion of the ordinance that has been the subject of discussion to date. Motion by Commissioner Arndt, Second by Commissioner Kirchoff to close the public hearing at 5:46 p.m. Minutes Hutchinson Planning Commission April 21, 2014 Page 3 Motion by Commissioner Kirchoff, Second by Commissioner Wick to approve. Motion approved unanimously. 5. NEW BUSINESS None 6. UNFINISHED BUSINESS None 7. COMMUNICATION FROM STAFF A. Upcoming Meetings Kyle Dimler, Planning and Building Specialist addressed the commission. Mr. Dimler stated that Staff has received multiple applications for consideration at next month's Planning Commission meeting: 1) Application for a variance from the side yard setback at 745 Main St. N to allow the construction of a detached garage. 2) Application for a conditional use permit and site plan review for Century Court III at 875 Century Ave. SW. Applicant proposes changing from a previously approved 10 12 -unit building site plan to a 6 building layout with up to 124 units. Mr. Dimler also shared that Staff continues to work towards bringing ordinance language for discussion to a future Planning Commission concerning Interim Use Permits. Staff is currently working to determine appropriate Interim Uses based upon individual zoning districts. 8. ADJOURNMENT Motion by Commissioner Arndt, Second by Commissioner Wick to adjourn the meeting at 5:51 p.m. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, May 19, 2015 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The May 19, 2015 Planning Commission meeting was called to order by Chair Hantge at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner Kirchoff, Commissioner Johnston, Commissioner Norton, Commissioner Arndt, Commissioner Wick, and Commissioner Fahey. Also present were Dan Jochum, City Planner, Kyle Dimler, Planning and Building Specialist, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED APRIL 21, 2015 Motion by Commissioner Kirchoff, Second by Commissioner Arndt to approve. Approved unanimously. 4. PUBLIC HEARINGS A. CONSIDERATION OF CONDITIONAL USE PERMIT MODIFICATION AND SITE PLAN REVIEW TO ALLOW CONSTRUCTION OF A MULTI -FAMILY BUILDING COMPLEX OF &BUILDINGS WITH UP TO 23 -UNIT BUILDINGS IN AN R-4 ZONING DISTRICT LOCATED AT 875 CENTURY AVE SW. Chair Hantge read a statement of the purpose of the Commission and process for the public hearing process. Dan Jochum, City Planner, addressed the Commission. Mr. Jochum stated this project originally applied for a CUP and Site Plan Review last August. This evening the Commission will review the site plan and the public hearing will be for the CUP only. Mr. Jochum reviewed the proposed site plan. The developer desires to use a phased in approach beginning in the SW corner of the subject property. Mr. Jochum reviewed the Staff Report for the Commission as included in the Commission's packets for this meeting. Mr. Jochum noted the aesthetics of the proposed buildings are very similar to the previously submitted plans and the site layout is what is essentially proposed to be changed. Minutes Hutchinson Planning Commission May 19, 2015 Page 2 Mr. Jochum noted the maximum site density proposed by Staff is 117 units due to the size of this parcel of land. Mr. Jochum recommended setting a maximum site density of 117 units and allow the developer some discretion in the layout of the site with the requirement that any future site changes be brought to staff/the Commission for consideration. Mr. Jochum also noted this proposed site plan does not include on-site garages but does provide an adequate amount of on-site parking. Garages are not able to be required as they are not required in the City Zoning Ordinance. Mr. Jochum noted the proposed site plan does meet the requirements for open space but the site will require a play area for children in this use. Commissioner Arndt asked if the retention pond on site would be fenced. Marty Campion, developer's engineer, stated it is not planned to be fenced. Mr. Jochum reviewed the proposed traffic flow plan and its intent to minimize thru-traffic. Mr. Jochum noted the proposed landscaping plan will be reviewed at the time of permit application. Commissioner Arndt asked where the retention pond is proposed to drain. City Engineer, Kent Exner stated the propose pond will drain to the southwest. Commissioner Kirchoff asked to clarify the rationale for Staff s proposal of a maximum 117 units. Mr. Jochum stated it is based on the ordinance requirements. Commissioner Johnston asked for clarification of the pond design. Marty Campion addressed the Commission and clarified the design considerations of the storm water retention pond on the proposed site plan. Chair Hantge asked John Colby with Crowne Pointe development to explain why the proposed site design has changed from what was previously approved by the Commission. Mr. Colby stated the reason for the design change is due to market demand of studio units and single bedroom units based upon further market study. Commissioner Kirchoff asked if the developer would consider constructing some garages if they eliminated a building to achieve the proposed 117 maximum units. Minutes Hutchinson Planning Commission May 19, 2015 Page 3 Mr. Colby stated their market study indicated their anticipated client market does not place enough value on on-site garages to make the use of space for that purpose worthwhile. Motion by Commissioner Kirchoff, Second by Commissioner Johnston to close hearing at 5:52 p.m. Kirchoff motioned to approve with conditions 1-16 and the maximum of 117 units on the site, Second by Johnston. Unanimously approved. Item will be on next Tuesday's City Council consent agenda. Commissioner Kirchoff asked to clarify the process to review any changes to the site layout based upon market demands as development progresses. Mr. Jochum noted that Staff is comfortable with the proposed site plan and will work with the developer for necessary changes unless they are drastically different from the proposal, at which point it would be brought back to the Planning Commission for consideration. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 5. UNFINISHED BUSINESS Mr. Jochum noted Staff has been working through the process of implementing an Interim Use Permit in the Zoning Ordinance for the Commissions consideration. 6. NEW BUSINESS 7. COMMUNICATION FROM STAFF Tomorrow evening at 6:30 p.m. at Wayfinding Committee open house meeting will be held at the City Center Council Chambers. A. Upcoming Meetings Mr. Jochum noted he is anticipating at least one application for the June Planning Commission meeting but it has not been received yet and may move to the July meeting. 8. ADJOURNMENT Motion by Commissioner Arndt, Second by Commissioner Kirchoff to adjourn the meeting at 5:57 p.m. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 16, 2015 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The June 16, 2015 Planning Commission meeting was called to order by Chair Hantge at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner Kirchoff, Commissioner Johnston, Commissioner Norton, Commissioner Arndt, Commissioner Wick, and Commissioner Fahey. Also present were Dan Jochum, City Planner, Kyle Dimler, Planning and Building Specialist, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED MAY 19, 2015 Motion by Commissioner Kirchoff, Second by Commissioner Norton to approve. Approved unanimously. 4. PUBLIC HEARINGS A. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE OPERATION AND SCREENING OF A RECYCLABLE MATERIALS COLLECTION CENTER WITHIN I-1 AND I-2 ZONING DISTRICTS LOCATED AT 1065 5 TH AVE. SE, MCLEOD COUNTY, APPLICANT Chair Hantge introduced the agenda item. Commissioner Kirchoff read aloud the guidelines for the public hearing portion of the evening's meeting. Dan Jochum, City Director of Planning/ZoningBuilding Dept., presented to the Commission. Mr. Jochum reviewed briefly the nature of the applicant's industry and the C.U.P. granted to the applicant's property in 1999, a condition of which was that no outdoor storage was allowed. Mr. Jochum stated as the operation has evolved and grown, some outdoor storage has taken place and the applicant is now requesting the C.U.P. so they may maintain compliance with the requirements of the C.U.P. and be permitted to have screened outdoor storage. Mr. Jochum shared photographs of the current conditions of the applicant's site taken from adjacent properties. Minutes Hutchinson Planning Commission June 16, 2014 Page 2 Mr. Jochum presented marketing illustrations of the types of fencing the applicant is considering as options for screening. Mr. Jochum stated that he met last week with County Commissioner Paul Wright who asked the Commission to consider an 8' tall fence rather than the 10' fence recommended by City Staff. Mr. Jochum presented an aerial map illustrating where Staff recommends limiting outdoor storage to on the applicant's site, as well as the location of the recommended vegetative screening outside the fenced area. Mr. Jochum reviewed the remainder of the Staff recommended conditions included in the Commission's packet. Commissioner Norton asked why Staff recommended a 10' fence rather than the requested 8' fence. Mr. Jochum noted current storage on the applicant's site is already at approximately the top of a proposed 8' fence. Commissioner Norton asked how similar industries are handled within the City. Mr. Jochum stated this is not a situation the City encounters often. Mr. Jochum noted McLeod County staff believes an 8' fence would be sufficient to retain and screen the materials they have on site. Commissioner Kirchoff asked if Staff has concerns with the possibility of site run-off towards the adjacent drainage pond. Mr. Jochum stated the applicant is working with the State and Federal regulatory agencies to ensure they are in compliance with the pertinent regulations. Commissioner Arndt recommended requiring a fence without tree screening due to maintenance requirements of weed growth and trash gathering in the vegetation over time. Commissioner Kirchoff asked if the storm water retention pond adjacent to the proposed outdoor storage area would need to be enlarged if additional impervious surface is created on site. City Engineer, Kent Exner stated that the pond on site is designed for approximately 98% site coverage. McLeod County Commissioner Neis addressed the Commission regarding the proposed fence recommendation. Minutes Hutchinson Planning Commission June 16, 2014 Page 3 Mr. Neis stated the cost difference between an 8' fence and a 10' fence would be approximately $100,000. Mr. Neis stated the applicant would much rather provide trees outside the fenced area rather than a 10' fence. Mr. Neis stated with the addition recently made to the applicant's facility, there will be no "one sort" material stored outside. Chair Hantge asked Mr. Neis if the condition of completion of the recommended fencing within 10 weeks was feasible for the applicant.. Mr. Neis stated it would be a challenging timeline but would be accomplished with the provision of an 8' fence. Miles Seppelt, Hutchinson EDA Director, addressed the Commission. Mr. Seppelt stated the EDA is the neighboring property owner to the north and stated the EDA would be satisfied with an 8' fence with the provision of the requirement of no wind-blown materials being stored outside. Mr. Jochum reviewed Staff recommended conditions for the granting of the C.U.P. Mr. Jochum stated an additional recommendation would be that the fence must not encroach in the easement area adjacent to the storm water retention pond on site. Commissioner Kirchoff asked to clarify recommendation #10. Mr. Jochum noted Staff's concern was with compliance of the industrial stormwater permitting required of the applicant. Chair Hantge asked if the Commission was comfortable with an 8' fence rather than a 10' fence. The Commission unanimously was in favor of an 8' fence. Chair Hantge asked if the Commission was comfortable with removing the recommendation of trees outside the fence. Discussion followed. Kirchoff moved, second by Fahey to close public hearing at 6:03 p.m. Fahey moved to recommend approval with the change of Condition # 3 from a 10' fence to an 8' fence, removing the recommendation of trees being planted outside the fence, and including a condition requiring the outdoor storage and associated fencing to not encroach on the easement area adjacent to the storm water retention pond on the site. The motion was seconded by Commissioner Kirchoff. The motion was approved unanimously. This item will be on City Council's consent agenda for the next meeting scheduled for 6/23/15. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject Minutes Hutchinson Planning Commission June 16, 2014 Page 4 5. UNFINISHED BUSINESS None. 6. NEW BUSINESS 7. COMMUNICATION FROM STAFF A. Airport Master Plan / Zoning Update Dan Jochum introduced Melissa Underwood of Bolton & Menk, the airport consultant to the City, to the Planning Commission. Ms. Underwood presented a report to the Commission updating the Airport Master Plan. Mr. Jochum noted the Commission is not tasked with approving this report but rather providing feedback. B. Discussion of electronic signs for churches, schools, etc. Mr. Jochum stated he would like to get feedback from the Commission regarding the possibility of revising the City Sign Ordinance as it pertains to dynamic signs often requested by religious organizations typically in residential zoning districts. Commission was in favor of researching what other comparably sized and located communities are doing with this type of ordinance and moving the ordinance forward to be relative to changing technologies. C. Upcoming Meetings 8. ADJOURNMENT Motion by Commissioner Arndt, Second by Wick to adjourn the meeting at 6:29 p.m.