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cp05-26-2015HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MAY 26, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) INSTALLATION OF NEWLY ELECTED CITY COUNCIL MEMBER: WILLIAM ARNDT 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hunter's Ridge Community Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY �a) Resolution No. 14431 — Resolution Accepting Park Donations b) Proclamation — Arbor Day — May 28, 2015 PUBLIC COMMENTS (]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of May 12, 2015 (b) Council Workshop of May 12, 2015 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration of Resolution No. 14430 — Resolution to Approve a Conditional Use Permit Modification and Site Plan Review to Allow Construction of a Multi -Family Building Complex of Six Buildings With Up to 23 -Unit Building in an R-4 Zoning District Located at 875 Century Avenue SW (b) Consideration for Approval of Xcel Energy Renewable Development Fund Grant Contract for Wastewater Treatment Facility Solar PV Project (c) Consideration for Approval of Improvement Project Change Order No. 1 (Letting No. 1, Project No. 15-01) CITY COUNCIL AGENDA MAY 26, 2015 (d) Consideration of Resolution No. 14432 — Resolution Authorizing Execution of MnDOT Grant Agreement 03888 for Airport Maintenance and Operation, Amendment #2 (e) Consideration for Approval of Lane Closure on 1st Avenue SE on June 24, 2015, from 6:00 — 9:00 p.m. for 2nd Annual Minnesota Teen Challenge Event (f) Consideration for Approval of Premises Permit Application to Allow American Legion Post 96 to Operate Gambling Devices at Landy's Lodge Located at 35 3rd Avenue SE (g) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church on September 12 & 13, 2015 (h) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Voiture 414 on November 24, 2015 (i) Claims, Appropriations and Contract Payments — Register A PUBLIC HEARINGS (6:00 P.M.) - NONE COMMUNICATIONS REQUESTS AND PETITIONS (T e purpose o t is portion o t e agenda is to provide t e ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 8. DISCUSSION OF 2014 CITY ENERGY USAGE AND CONSERVATION EFFORTS 9. PRESENTATION OF CITY OF HUTCHINSON FIVE-YEAR CAPITAL IMPROVEMENT PLAN ACCORDING TO CITY CHARTER SECTION 7.05 UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY PROPOSAL FROM USAQUATICS FOR HUTCHINSON AQUATIC CENTER 11. APPROVE/DENY RENEWING AGREEMENT BETWEEN CITY OF HUTCHINSON AND INDEPENDENT SCHOOL DISTRICT 423 12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 15-0742 — AN ORDINANCE AMENDING CHAPTER 74 OF THE HUTCHINSON CITY CODE — TRAFFIC SCHEDULES 13. APPROVE/DENY FIRST READING OF ORDINANCE NO. 15-0743 — AN ORDINANCE AMENDING AIRPORT COMMISSION TERMS 14. APPROVE/DENY AUTHORIZING REQUEST FOR PROPOSALS FOR REFUSE HAULING CONTRACT 15. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 14, 2015, AT 4:30 P.M. TO REVIEW 2014 AUDITED FINANCIAL REPORT 2 CITY COUNCIL AGENDA MAY 26, 2015 GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 16. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for April 2015 (b) Hutchinson Housing & Redevelopment Authority Board Minutes from April 21, 2015 (c) Snow Removal — Ice Control Report for April 2015 MISCELLANEOUS 17. STAFF UPDATES 18. COUNCIL/MAYOR UPDATES ADJOURNMENT HUTCHINSON CITY COUNCIL ci vof 0' a_ � Request for Board Action 79 M-W Agenda Item: Resolution Accepting Donation Department: PRCE LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: DOLF MOON Agenda Item Type: Presenter: Reviewed by Staff F1 Recognition of Gifts/Donations Time Requested (Minutes): License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: During the month of May the department received the following: $500 Park donation from the Hutchinson Oddfellows Hassan Valley lodge 109 $3000 Park donation from Mcleod County Veterans Park supporters $25,000 Rotary Park fitness equipment donation received from Hutchinson Health and Hutchinson Rotarians. Volunteer labor for multiple park projects including: Chamber Leadership projects: Veterans Park paver re-installation. Harrington/Merrill outdoor classroom development. Oddfellows Park shelter painting and park cleanup. School Group projects: Veterans Park Mulching High School REACH group. Depot rain garden cleanup High School landscape class. Kiwanis Park rocket repainting and trail cleanup Maplewood Academy. Downtown Association planted flower pots along Main, Library Square and Washington. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 14431 RESOLUTION ACCEPTING DONATIONS WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational service pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following organizations have offered to contribute the cash amounts set forth below to the City of Hutchinson: Name of Donor Amount Hutchinson Oddfellows Hassan Valley Lodge 109 $500.00 *Park donation McLeod County Veterans Park supporters $3000.00 *Park donation Hutchinson Rotarians *Rotary Park fitness equipment $4561.00 Hutchinson Health $20,000.00 *Rotary Park fitness equipment WHEREAS, The City Council hereby finds that it is appropriate to accept the donations offered, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 26th day of May, 2015. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator r4 PROCLAMATION WHEREAS, Arbor Day is a day set aside for the planting of trees; and WHEREAS, The Hutchinson Utilities Commission has been a major contributor to Arbor Day for over 20 years; and WHEREAS, 2015 welcomes the 3M Company again as a contributor to Arbor Day by initiating a tree planting project on their grounds and WHEREAS, 3M Company of Hutchinson has extended the benefit of planting trees to the entire City of Hutchinson by including trees which are to be planted with 1 st grade students at Hutchinson's West Elementary, NOW, THEREFORE, I, Gary Forcier, Mayor of the City of Hutchinson do hereby proclaim Thursday, May 28, 2015, as: Arbor Day in the City of Hutchinson, Minnesota and proclaim that 3M Company of Hutchinson is noted as the official sponsor of Arbor Day in 2015. Their initiative of planting trees on their grounds to improve air quality and reduce storm water runoff along with their generous support of the community by donating trees to Hutchinson's schools will provide benefits to all of Hutchinson's citizens for years to come. IN WITNESS WHEREOF, I have hereunto set my hand this 26th day of May, 2015. Gary Forcier, Mayor City of Hutchinson, Minnesota HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MAY 12, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. Ma or Gary Forcier called the meeting to order. Members present were Mary Christensen, John L%ahl, Chad Czmowski and Bill Arndt. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that he would like to add an item under New Business as 17.5 which is a request to close a public parking lot for a special event. Motion by Christensen, second by Lofdahl, to add additional item. Motion carried unanimously. 2. INVOCATION — Hunter's Ridge Community Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14428 — Resolution Accepting $500 Cash Donation from Crow River Sno Pros - Paver Work at McLeod County Veterans Memorial Park Motion by Arndt, second by Czmowski, to approve Resolution No. 14428. Motion carried unanimously. Council Member Christensen thanked a Chamber Leadership Institute group and Mark Reinert who helped construct an outdoor classroom at the Harrington -Merrill House. PUBLIC COMMENTS (]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Board of Equalization Minutes of April 15, 2015 (b) Regular Meeting of April 28, 2015 (c) Council Workshop of April 28, 2015 (d) Summary of Closed Meeting Proceedings — City Administrator 3 -Month Performance Review Session — April 28, 2015 (e) Special Meeting Minutes of May 5, 2015 Motion by Czmoski, second by Christensen, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) CITY COUNCIL MINUTES MAY 12, 2015 7. APPROVAL OF CONSENT AGENDA I (a) Resolution No. 14421 — Resolution Amending the Established Income Guidelines & Asset Limitations for Senior and Disabled Citizens, Active Duty Military Reserves or National Guard Deferred Assessments and/or Senior Reduced Refuse Rate (b) Resolution No. 14425 — Resolution Closing Construction Funds and Transferring Fund Balances to the Debt Service Funds (c) Resolution No. 14426 — Resolution Closing the 2002 Debt Service Fund and Transferring Fund Balance to the Community Improvement Fund (Excess Bond Fund) (d) Consideration of Resolution No. 14427 — Resolution Authorizing Agreement with MPCA to Host AmeriCorps Member (e) Consideration for Approval of 2015 Concrete Repairs Program Purchase Order (f) Consideration for Approval of Improvement Project Change Order and Supplemental Agreement Letting No. 3, Project No. 14-03 — Change Order No. 5) (g) Consideration for Approval of Extension to Bolton-Menk Master Agreement for Professional Services (h) Consideration for Approval of Issuing Transient Merchant License to Phillip Westby of the Country Stop from May 22, 2015 — September 1, 2015, to Operate Produce Stand in Hutchinson Mall Parking Lot (i) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to Knights of Columbus St. Christopher Council on June 19 & 20, 2015, at McLeod County Fairgrounds (j) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to Green Isle Lions Club on July 3 & 4, 2015, at McLeod County Fairgrounds (k) Consideration for Approval of Issuing Parade Permit to VFW Post 906 on May 25, 2015 (1) Consideration for Approval of Premises Permit Application to Allow Hutchinson Hockey Association to Operate Gambling Devices at Landy's Lodge Located at 35 3rd Avenue SE (m)Board Appointments - David May to Bicycle/Pedestrian Advisory Committee to August 2018 - Curtis Hughes to Police Commission to May 2018 (n) Claims, Appropriations and Contract Payments — Register A Motion by Czmowski, second by Christensen, to approve Consent Agenda I. Motion carried unanimously. 8. Approval of Consent Agenda II 2 CITY COUNCIL MINUTES MAY 12, 2015 (a) Claims, Appropriations and Contract Payments — Register B Motion by Arndt, second by Lofdahl, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) 9. ASSESSMENT HEARING AND PROJECT AWARD FOR 2015 PAVEMENT MANAGEMENT PROGRAM PROGJECT (LETTING NO. 3, PROJECT NO. 15-03) Mayor Forcier opened the public hearing at 6:00 p.m. Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that bids were received on April 7, 2015. The low bidder was identified as Wm. Mueller & Sons with a bid of $1,438,541.85. The project scope includes reclamation of Golf Course Road NW from School Road to North High Drive and full reconstruction of Shady Ridge Road NW from Hwy 7 to approximately 350 LF north of 7th Avenue NW. Shady Ridge Road most likely will not begin construction until after Labor Day whereas Golf Course Road will begin in July. Final completion for the entire project is estimated for the first week in November. Mark Schierman, 1020 Golf Course Road, presented before the Council. Mr. Schierman asked if the $52.00/linear foot is standard for all projects. Mr. Exner explained how the rate is calculated and how prorations are applied. Mr. Exner noted that street lights will be installed as part of this project. Mr. Exner also described the construction/detour timeline. (a) Motion to Close Public Hearing Motion by Arndt, second by Christensen, to close public hearing. Motion carried unanimously. b) Approve/Deny Resolution No. 14423 - Adopting Assessment c) Approve/Deny Resolution No. 14424 - Accepting Bid & Awarding Contract Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14423. Motion carried unanimously. Motion by Arndt, second by Christensen, to approve Resolution No. 14424. Motion carried unanimously. COMMUNICATIONS REQUESTS AND PETITIONS e purpose oJ this portion oJ the agenda is to provide the 777777ith information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 10. HUTCHINSON HEALTH ANNUAL REPORT — DR. STEVE MULDER Dr. Steve Mulder provided an annual report to the City Council on 2014 activities for the organization. The report included information on the facilities included under Hutchinson Health, the organization's vision, new providers and statistics, including patient volumes at each clinic and the organization's financial performance. Dr. Mulder also reviewed the various ways the organization contributes to the community and the volunteer organizations that are part of Hutchinson Health. Dr. Mulder also noted that the organization is looking at master site planning and renovating an area of the campus. 11. REVIEW OF RECENT AND UPCOMING ACTIVITIES BY THE HUTCHINSON WATERS ORGANIZATION Robert Hantge and Andy Nissen, Hutchinson Waters, presented before the Council. Mr. Hantge explained that an open house was held in 2013 to gain information from the community on what the community would like to see regarding the future use of the Crow River. The Hutchinson Waters group has dawned into a lake association which is recruiting members. On May 14, 2015, at 5:00 p.m. at the Event Center the group is holding a launching event as part of this recruitment. Mr. Nissen explained CITY COUNCIL MINUTES MAY 12, 2015 that the group will be asking potential members what goals they would like to see achieved on the Crow River. The membership fee is being proposed at $20.00 and the group is also looking for hands-on members. Any interested person can become a member of the Hutchinson Waters group. 12. REVIEW AND DISCUSSION OF ORDINANCE NO. 15-0742 — AN ORDINANCE AMENDING CHAPTER 74 OF THE HUTCHINSON CITY CODE — TRAFFIC SCHEDULES Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that at the end of the last Council meeting a brief discussion was held regarding the City ordinance pertaining to the restriction of bicycles, roller blades and skateboards riding on sidewalks on Main Street. As part of this discussion, staff and Council were under the impression that these restrictions applied to the entire downtown business district which includes Main Street, Franklin Street and Hassan Street. However, upon further review, the defined downtown business district restricts snowmobiles from riding on sidewalks in this district. Bicycles, roller blades and skateboards are currently prohibited on sidewalks from Second Avenue North to Fourth Avenue South. Staff is proposing to better define this restricted area from the sidewalks on the south side of Second Avenue North to the north side of Third Avenue south, excluding alleys. Discussion was held regarding enforcement. Chief Dan Hatten commented that both Hassan Street and Franklin Street have been designated as bicycle friendly routes and they provide great routes to get to Main Street. The Council directed staff to bring a formal proposed ordinance at the next Council meeting for consideration. UNFINISHED BUSINESS 13. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 15- 0738 — AN ORDINANCE AMENDING CHAPTER 157.06 — RIVER OVERLAY ZONING DISTRICT Dan Jochum, Planning Director, presented before the Council. Mr. Jochum reminded the Council that this ordinance amends the river overlay zoning districtby removing the language "Temporary structures, pole type construction, and metal sheds are not permitted". Motion by Christensen, second by Czmowski, to approve second reading and adoption of Ordinance No. 15-0738. Motion carried unanimously. NEW BUSINESS 14. APPROVE/DENY PROJECT AWARD FOR AIRPORT RUNWAY, TAXIWAY AND APRON RECLAMATION PROJECT (LETTING NO. 9, PROJECT NO. 15-09) (a) Approve/Deny Resolution No. 14422 - Resolution Accepting Bid & Awarding Contract Contingent Upon Receipt of FAA & MnDOT Grants John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that bids for this project were opened on May 6, 2015. The low bidder was Duininck Inc. with a bid amount of $2,128,150.31. The acceptance of the bid and award of the contract is contingent upon receipt of FAA and MnDOT Office of Aeronautics grants. This project should be complete in the construction year of 2015. .19 CITY COUNCIL MINUTES MAY 12, 2015 Motion by Lofdahl, second by Arndt, to approve Resolution No. 14422. Motion carried unanimously. 15. APPROVE/DENY RESTRUCTURE OF AIRPORT COMMISSION TERMS John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the Airport Commission is one of the few City boards/commissions with a five-year term. Last year, the Airport Commission began discussions regarding the length of terms and is recommending to reduce the terms to three years. Motion by Czmowski, second by Christensen, to approve restructure of airport commission terms. Motion carried unanimously. 16. APPROVE/DENY PROCEEDING WITH THE 2015 NATIONAL CITIZEN SURVEY Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained department directors had put together a list of questions to be considered to be included in the survey. A revised list of questions was distributed this evening. Mr. Jaunich asked if there were any additional services the Council would like to consider, if there are any characteristics/activities to remove from questions 5 through 10 and what type of questions to include in the custom portion of the survey. Motion by Czmowski, second by Christensen, to approve proceeding with the 2015 National Citizen Survey. Motion carried unanimously. The Council reviewed the proposed questions to include on the survey. Based on the workshop held earlier today where the Council provided direction to staff on a pool project, Question #2 regarding the pool can be removed. The item pertaining to updating the Christmas lighting display in Downtown Hutchinson in Question #3 can be removed. Council Member Arndt suggested keeping Question #2 in the survey but perhaps rewording it to include a rec center campus. Other Council Members suggested that perhaps additional language could be added to Question #1 to encompass this information. The Council noted that the option of "Respondents can complete the survey online in Spanish" for a cost of $600 should be added. 17. APPROVE/DENY RESOLUTION NO. 14429 - RESOLUTION CANVASSING ELECTION RESULTS FROM SPECIAL MUNICIPAL ELECTION HELD MAY 5, 2015 Melissa Starke, Election Administrator, read off the election results from the abstract that was provided. Motion by Christensen, second by Lofdahl, to approve Resolution No. 14429. Motion carried unanimously. 17.5 SPECIAL EVENT REQUEST Matt Jaunich, City Administrator, noted that Shad Ketcher has requested use of a city parking lot for an open house he is holding on May 21, 2015, to celebrate his new business location located at 107 1st Avenue SW. Mr. Ketcher is requesting to use the city parking directly to the west of his business located CITY COUNCIL MINUTES MAY 12, 2015 on the northwest corner of Franklin Street SW and 1st Avenue SW. Mr. Ketcher is requesting to close off the parking lot beginning at 12:00 p.m. on May 20, 2015, through May 22, 2015, at 12:00 p.m. to allow time to set up and remove a large tent being used for the event. No tent stakes are to be driven into the asphalt parking lot and any damage will be the responsibility of Mr. Ketcher. Chief Dan Flatten has reviewed the plan and has determined that the request will have little if any impact on traffic flow or parking in the area during this period of time. Motion by Arndt, second by Czmowski, to approve request. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 18. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Economic Development Authority Board Minutes from March 25, 2015 MISCELLANEOUS 19. STAFF UPDATES Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that staff will begin in the near future installing the automated meter reading apparatus at each residence. Matt Jaunich, City Administrator, noted that the Small Cities Development Grant was awarded to the City for the downtown rehab project. 20. COUNCIL/MAYOR UPDATES Gary Forcier — Mayor Forcier noted that two individual attended his open forum held a couple weeks ago. 21. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO DISCUSS THE ACQUISITION OF REAL PROPERTY LEGALLY DESCRIBED AS: That part of Lots 16 and 18 of the Auditor's Plat of Section 7, Township 116, Range 29, according to the map on file and of record in the office of the County Recorder of McLeod County, Minnesota, described as follows: Commencing at the southwest corner of the Northwest Quarter of said Section 7; thence easterly, along the south line of said Northwest Quarter, being the south line of said Lot 18, a distance of 434.70 feet to the southeast corner of APPLEBEE' S ADDITION, according to the recorded plat thereof and the point of beginning of the land to be described; thence northerly, along the east line of said APPLEBEE' S ADDITION 3 5.00 feet; thence easterly, parallel with said south line 830.26 feet; thence easterly, 229.38 feet along a tangential curve concave to the south, said curve has a radius of 745.75 and a central angle of 17 degrees 37 minutes 24 seconds, to the intersection with said south line of the Northwest Quarter, being the south line of said Lot 16; thence westerly, along said south line, being the south line of said Lot 16 and the south line of said Lot 18, a distance of 1055.47 feet to the point of beginning. R CITY COUNCIL MINUTES MAY 12, 2015 Also known as Parcel 2 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 9, according to the recorded plat thereof, in Lots 16 and 18 of said Auditor's Plat of Section 7, Township 116, Range 29. Motion by Lofdahl, second by Arndt, to convene into closed session at 7:05 p.m. Motion carried unanimously. Motion by Arndt, second by Czmowski, to reconvene into open session at 7:29 p.m. Motion carried unanimously. ADJOURNMENT Motion by Lofdahl, second by Arndt, to adjourn at 7:30 p.m. Motion carried unanimously. 7 HUTCHINSON CITY COUNCIL SWIMMING POOL WORKSHIP MEETING MINUTES TUESDAY, MAY 12, 2015 AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary Christensen, John Lofdahl and Chad Czmowski. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer DISCUSSION/REVIEW ITEM 2. Swimming Pool/Aquatic Center Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted he will be covering the following items today: historical data, review of the 2013 pool study/assessment, look at needed renovations with costs, look at options for renovations with additions, look at options for a completely new water park, financing options, items to note and any lasting questions or next steps. Mr. Jaunich reviewed that the current pool was built in 1985. Since 1995, pool attendance has dropped from just over 31,000 to just over 11,000 to date. Open swim income has remained rather stagnant since 2007. Mr. Jaunich reviewed that the electric rates have stayed flat, however the gas rates have increased drastically — mainly due to the inefficiency of the equipment that is used. Mr. Jaunich then reviewed the pool study that was completed in 2013 by USAquatics. The study looked at three items. These items included the condition of the current pool, renovation costs and costs for a new pool/aquatic facility. Mr. Jaunich reviewed the assessment of the pool and reviewed the repair/renovation needs. The repair/renovation needs are estimated at $1,275,000 which includes no new amenities and maintains the pool as is but with needed repairs and would decrease operational costs. A renovation with additional amenities is estimated at $2,900,000. These amenities include a zero depth entry and splash area with play features and kiddie slide along with a waterslide with dedicated plunge pool. This option would likely double the revenues but would still need a city operating subsidy estimated at about $69,000. The study also provided an option of building a completely new pool/water park. The design options range from $4.359 million to $5.543 million. (Bill Arndt joined the workshop at 4:20 p.m.) The study showed that the most expensive option would bring an estimated revenue around $241,192/year and that expenses would be approximately $235,000. Mr. Jaunich provided a comparison of what other cities have done with their aquatic centers and their budget. Mr. Jaunich reviewed financing options available for a pool project. These options include $1.35 million in hospital money; $1.5 million in uncommitted LGA funds over the next five years, $410,000 in retired bond funds over the next three years, $585,000 in general fund reserves and $500,000 in excess HUC transfers, totaling $4.345 million. Other options may include additional cash reserves, tax abatement bonds, interfund loan from water & sewer funds and a general fund tax levy increase. Mr. Jaunich posed questions to the Council such as: renovate or build new? Cost preference? Location? Rec Campus? What should be done next — get some options/RFP? Put a plan in place? Partnership/sponsorship? Other? The Council felt that a new aquatic center should be built — not renovate or upgrade what currently exists. All the design options proposed by the consultant would all fit on the current footprint with some expansion to the west to the sidewalk and to the north to the trail. General discussion was held on the location of a new pool — such as perhaps partnering with the school district and attaching it near a new school. Overall, the Council felt that the current location is the best location for an aquatic center. Discussion was also held regarding detention ponds in the current Linden Park area. The Council felt a project cost of $4-$5 million was appropriate. After a concept is designed, sponsorships/donations could be sought. Discussion was held regarding going out for RFPs or acquiring two quotes or continuing the relationship with USAquatics. Dolf Moon, PRCE Director, also noted that the PRCE Board has offered their assistance in the planning phases of the project to bring to the Council. Mr. Jaunich noted that staff will determine which consultant will be used to put some plans together for the Council to consider. 3. Adjournment Motion by Lofdahl, second by Christensen, to adjourn the workshop at 5:10 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Conditional Use Permit and Site Plan Approval - 875 Century Court SW Department: Planning LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The applicant is requesting to build 6 apartment buildings that would each contain 23 units for a total of 138 units on the site. The Planning Commission held a public hearing on this issue on May 19, 2015. The engineer for the project and the developer both spoke to the planning commission regarding the request. No one from the public spoke. The Planning Commission unanimously approved the site plan and conditional use permit application with staff recommendations. Staff recommended approving up to 117 units on the site due to density requirements. The developer had been requesting 138 units. After the Planning Commission meeting, Staff realized that the allowable density was not properly calculated due to confusion on the site plan regarding how many of the entrances to the apartment units were private entrances. Staff has since found out the each apartment unit will have its own private entrance, meaning that 400 square feet per unit can be deducted from the lot area requirement for the project. What this means is that the 138 units the developer originally proposed actually does meet the density requirements of the zoning ordinance. The calculations are as follows: 60 studio x 2100 sf (2500sf-400 sf for private entrance) = 126,000 sf 48 one bedroom x 2600 sf (3000 sf - 400 sf for private entrance) = 124,800 sf 24 two bedroom x 2600 sf (3000 sf - 400 sf for private entrance) = 62,400 sf 6 two bedroom ADA x 2600 sf (3000 sf - 400 sf for private entrance) =15,600 sf Total Lot Area Required 328,800 sf Since the lot is 350,658 sf (excluding pond), the above calculations allowing 138 units meet zoning ordinance requirements Staff has made these changes in the Council resolution found in the packet and apologizes for the confusion. BOARD ACTION REQUESTED: Approval of the site plan and conditional use permit allowing up to 138 apartment units on the site per the resolution. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Mike Schumann, Dolf Moon, Mike Bahe, Dave Hunstad, Miles Seppelt, Jeff Page, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Dan Hatten, Dan Jochum, and Andrea Schwartz, (Persons in attendance at Planning Staff Meeting in bold) Date: May 13, 2015, for May 19, 2015, Planning Commission Meeting Application: CONSIDERATION OF A SITE PLAN REVIEW AND CONDITIONAL USE PERMIT MODIFICATION TO ALLOW CONSTRUCTION OF A MULTI -FAMILY BUILDING COMPLEX OF 6 BUILDINGS WITH UP TO 23 -UNITS PER BUILDING IN AN R-4 ZONING DISTRICT LOCATED AT 875 CENTURY AVE SW. Applicant: CENTURY COURT III, CROWNE POINTE DEVELOPMENT, INC., APPLICANT CENTURY COURT III, LLC, PROPERTY OWNER CONSIDERATION OF A SITE PLAN REVIEW AND A CONDITIONAL USE PERMIT MODIFICATION FOR 875 CENTURY AVE. SW. 915 905 899 895 875 865 855 835 815 785 755 CLEVELAND AVE SW 1025 830 820 810 730 1208 1216 GI! 875 945 w 0, 705 Z U) CENTURY AVE SW 1117 1125 1133 1141 880 804 8� 766 Conditional Use Permit and Site Plan Review 875 Century Ave. SW Planning Commission — 5-19-15 Page 2 GENERAL INFORMATION Existing Zoning: R-$ (Medium -High Density Residential District) Property Location: Lot Size: Existing Land Use Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Site Plan: 875 Century Ave. SW 8.57 Acres Vacant R-3 Zoning District lot R-2 (Medium Density Residential District), R-3 (Medium -High Density Residential District), R-3 PD (Medium -High Density Planned Development Residential District), R-4 (High Density Residential District), UC (Industrial/Commercial District) Medium Density Residential Neighborhood Originally platted as Century Court 12/20/1994 in the R-3 Zoning District. Rezoned to R- 4 in August 2014. City Code of Ordinances Sections 154.169 and 154.170 The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well-planned, stable urban conditions. The following is an overview of site plan considerations. Buildings: There are 6 buildings being proposed for this project. The proposal is for each building to include 23 units, totaling 138 units. Each building is proposed to have 10 studios, 8 one -bedroom, 4 two-bedroom, and 1 two- bedroom ADA accessible. The buildings will be phased in over time based on demand and the plan is to start construction of a building in the southeasterly corner of the site during this construction season. The buildings are two stories and are approximately 30 feet high as defined by the building height definition in the zoning ordinance. The buildings are each approximately 90 x 126 feet in size or 11,340 square feet. Refer to attached building elevations for more information. The proposed buildings would meet all applicable setbacks. Each unit must have 3,000 square feet of lot area on the site in order to meet the requirements of the zoning ordinance. The site is 373,309 square feet in size. The proposed 138 units require at least 414,000 square footage of lot area. In order to fit within the Zoning Ordinance requirements, only 117 units would be allowed rather than the 138 units proposed. Staff recommends capping the maximum density on the site to 117 units to be consistent with the zoning ordinance. Staff understands the developer is also seeking flexibility in the number of units per building in future phases in order to best respond to market conditions. Staff has been told this may include doing, for example, two twelve unit buildings of 2-bedr000m apartments instead of one 23 unit building. Staff is generally willing to be flexible, as long as some parameters are agreed to. Those parameters would include not allowing over 117 units Conditional Use Permit and Site Plan Review 875 Century Ave. SW Planning Commission — 5-19-15 Page 3 total on the entire site per the zoning ordinance requirements, as well as not allowing any individual building to have over 23 units in it. Open space is also an important aspect of a multi -family project such as this. The zoning ordinance requires 20% open space in the development, which equates to 74,662 square feet of open space. The development as proposed features 91,000 square feet of open space. It should be noted that the open space does not take into account any of the parking lot/drive areas or ponding areas because these are not considered usable open space. P arki n p -,/Ac c e s s/Circulation 288 parking spaces are shown on the site plan, which is the greater than the 252 parking spaces required for this project. There are no garages proposed for this project. The site features five access points to public streets. Two access points go to Century Ave. SW, one goes to Sunset St. SW, and two go to Cleveland Ave, SW. The access points that are shown are very similar to the ones proposed in the August 2014 site plan that was approved by the Planning Commission and City Council. Internal circulation on the site appears to be adequate. All of the internal streets will be private streets. The Fire Department indicated they would be able to get to the buildings in cases of emergency. Landscaping and Lighting: The Zoning Ordinance requires tree planting at a rate of 1 tree per 800 sq. ft. of landscaped area. There are 194 trees that are proposed as part of this plan. The City arborist will review the Landscape Plan at the time of building permit to determine if the tree species are compatible in Hutchinson. Lighting of the site appears to be adequate. Per the Zoning Ordinance, lighting installed must be indirect and shall not produce glare on adjacent properties or public right of ways. Stormwater Management: City staff has already provided comments to the developer in regards to the requirements for stormwater management. The site will drain to the proposed pond in the center of the site. Staff has reviewed the pond calculations and they appear to be adequate. Conditional Use Permit: The Conditional Use Permit (CUP) is required for multiple -family buildings in an R-4 zoning district. The buildings appear to meet all applicable zoning regulations. Staff recommends capping the site to 117 apartment units as a maximum density not to be exceeded. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and Conditional Use Permit and Site Plan Review 875 Century Ave. SW Planning Commission — 5-19-15 Page 4 (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conclusion: The proposed project is desirable and will contribute to the general welfare of the neighborhood in the subject location as it will utilize land that is currently vacant. 2. The proposed project is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the project appears to meet all zoning requirements. 3. The proposed building(s) will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends approval of the site plan and the conditional use permit with the following conditions of approval: 1. The maximum density on the site (8.57 acres) shall be 117 apartment units. No building shall have more than 23 units in it. 2. The required play area as outlined in section 154.059 (J) of the Hutchinson Zoning Ordinance must be constructed and maintained on-site by the developer. 3. The City needs to obtain clarification from the County Environmentalist on the status of the wetland report prepared for this site. If the County identifies any wetlands, they will have to be addressed according to the County Environmentalist. 4. The proposed building and site improvements shall comply with the standards of the R-4 district and the Zoning Ordinance, as well as all other City regulations. 5. Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. 6. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic now, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. 7. The drainage and utility easement needs to encompass entire property. The northeast area of the lot currently does not have a drainage and utility easement. 8. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. 9. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the buildings. 10. Any exterior refuse collection area(s) must be fully screened. 11. The standards for granting a conditional use permit would be met, subject to the conditions stated. Conditional Use Permit and Site Plan Review 875 Century Ave. SW Planning Commission — 5-19-15 Page 5 12. The proposed building and site improvements shall comply with the standards of the R-4 zoning district and the Zoning Ordinance. 13. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 14. The Applicant must obtain all necessary permits for the construction of the proposed project. 15. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 16. Require the planting of 8' evergreen screening trees along Cleveland Ave. SW and the west side of existing residence properties in the northeast corner adjacent to the development, to be approved by City Arborist, and require the installation of these trees before issuing a Certificate of Occupancy of the first building. Planting of the required screening trees along the east west internal road south of existing twin homes would be delayed until this street is constructed to alleviate root damage. AR B ROTECT LEGEND ' oaruv eXn Ww nwq G ----------35'SETBACK LOTNREA 8.5] ACRES LOT NREM LESS MIND 8.05 ACRES SITE DATA EXISTING ZONING R-3 PROMISED ZONING R-4 SETBACKS FROM 35' CORNER SIDE 35' INTERIOR SIDE 35' REAR 35' UNITS PER BUILDING 23 10 STUDIO 8 ONE BEDROOM 4 TWO BEDROOM 1 TWO BEDROOM ADA ACCESSIBLE TOTAL UNITS 136 LOT AREA PER UNIT REQUIRED 3,000 SF PROVIDED 2,542 SF OPEN SPACE REQUIRED (20x) 74,662 SF PROVIDED 91.00D SF PARKING REQUIRED PARKING (42 STALLS/BUILDING) 252 STALLS STUDIO 1.5 STALLS/UNIT ONE BEDROOM 1.5 STALLS/UNIT TWO BEDROOM 3 STALLS/UNIT PROVIDED PARKING 268 STALLS NOTES: 1. SITEPIAN PREPARED FROM SURVEY BY PEILINEN LAND SURVEYING DATED JULY 1D. 2014 AND Cltt RECORD PIANS 2.REFER TO ARCHITECTURAL PIANS FOR BUILDING DIMENSIONS. 3.CUR8 DIMENSIONS ARE TO BACK OF CURB. 4.81JILDING AND PARKING B ALIGNED PERPENDICUTAR/PARALLEL 10 THE SOUTH PROPERTY LINE UNLESS OTHERWISE NOTED ON THE PIAN. 5.UNLESS OTHERWISE INDICATED ON THE PLAN, COMPACTOR SHALL PROVIDE CONTROL JOINTS, CONSTRUCTION JOINS. AND EXPANSION JOINTS IN SLAB ON GRADE. SIDEWALKS AND CONCRETE DRNES. CONTROL JOINT MAXIMUM SPACING: WALKS — 8' O.C., ALL OTHERS — 10' O.C. SAW CUT CONTROL JOINS MINIMUM ONE—QWRIER CONCRETE THICKNESS. EXPANSION JOINT MAXIMUM SPACING: WALKS — 24' O.C., ALL OTHERS — 40' O.C. DOWEL ALL EXPANSION JOINTS — MAXIMUM 24" O.C. 6. ALL PARKING LOT STMPING SHALL BE 4' WIDE LINES, STRIPED USING HIGH VISIBILITY WHITE PAINT. PROVIDE APPROPRIATE STRIPING AND PAVEMENT MARKINGS XOR ALL HANDICAP PARKING AND ACCESS AISLES. ].PEDESTRIAN RAMPS SHALL BE INSTALLED AT ALL LOCATIONS WHERE SIDEWALK MEETS CURB. BALL DRNES SHALL BE CONSTRUCTED TO 24' WIDE (BACK TO BACK). m CAM PION '°B, 'D ced a""' N;� CENTURY COURT III APARTMENTS °"'' "°' /11 .Co Pie 24 crKL d rN di i Deen pre io e a m ENGINEERING M.alw h4 NN 65.359 4 e ly I.-" bECPmbc ..1 EI, SITE PLAN 14-042 /T� SERVICES, INC. F... 7-47l 4Ts-5242 O„N� Ste,e a n'sier CENTURY COURT III, LLC N0. DANE BY DA RIPPON / 1 Fee: ....9242 an R C . Np iDS/14/1S ONT0 REMSIONS LV E -Moil: mcampion4omD�eng.cwn Martin P. Comoun =Lic. q 19901 oma: HUTCHINSON, MN SHEET N0. 2 OF 9 SHEETS 04/27/2015 CAMPION180EPioneer,g.� ,ing •Lasa -11119g a.'�rooH`n m PrePoreM DyW a a�,� 0 Creek [ ENGINEERING ,'(plw 2. NN sys9nN me a° eOi-tAPmbselanoN Engineer SERVICES, INC. PhOlta: 7 -479-5172 aer eiiW Levi me state a nn Fee: 76}479-9242 tM1 eA iD5 19 E -Moil: mcampion4omf+Kneng.com Martin P. Comoun =Lic. q 19901 OMe:I MANHOLE RIM INVERT NUMBER ELEVATION ELEVATION 1 1060.46 1056.94 8 9 10 li� N CENTURY COURT III, LLC HUTCHINSON, MN DOWNSTREAM MANHOLE NOTES: D[ 1. ALL SEWER AND WATER SERVICES MUST BE TESTED AND INSPECIED IN ACCORDANCE WITH THE REQUIREMENTS OF THE MINNESOTA PLUMBING CODE. G.muy�Nn°eaow^s eiec ecera,np to tro 2.000RDIN4TE BUILDING UTILITY CONNECTION LOCAIONS Al SET. OUT FROM THE PROPOSED BUILDING WITH THE INTERIOR PLUMBING CONTRACTOR PRIOR TO CONSTRUCTION. VERITY rccoraa gotp�I�nrmlUucLeoa AREA - 8.57 Acres WATER AND SEWER SERVICE LOCATIONS AND ELEVATIONS WITH THE MECHANICAL ENGINEER PRIOR TO CONSTRUCTION. J. THE LOCATION OF EXISTING UTILITIES SHOWN ON THIS PIAN ARE FROM SURVEY PREPARED LEGEND BY PE LINEN LAND SURVEYING AND RECORD PIANS. THE ENGINEER DOES NOT GUARANTEE THAT ALL EXISTING UTILITIES ARE SHOWN OR, IF SHOWN. EXIST IN THE • m„e. ,,,,, m..„m n„e LOCATIONS INDICATED ON THE PIAN. IT IS THE CONTRACTOR'S RESPDNSIBILIIY TO ASCERTAIN THE LOCATION AND ELEVATION OF ALL UTILITIES. NOTIFY THE ENGINEER OF MH 2 NY DISCREPANCIES. 9.SNNITARY SEWER SHALL BE 8' PVC OR 35, • m m a ..m„e. m 5.SANITARY SEWER SERVICE SHALL BE B' PVC OR 35. 8. WATER IN AND SERVICE SHALL BE 6" PVC C9DO OR 18. Npe mw -N 7.INSTALL SERVICES TO WITHIN 5' OF BUILDING WALL AT UTILITY ROOM. BALL PVC AND HDPE PIPE SHALL BE RAID ON A CONTINUOUS GRANULAR BED. G peeem Nm w 9. PERFORM DEFLECTION TESTS ON ALL FVC PIPE AFTER THE SEWER LINE HAS BEEN INSIALLED AND BACKFILL HAS BEEN IN PLACE FOR AT LEAST JO DAYS. NO PIPE SHALL Oenebi'^°' °nm, EXCEED A DEFLECTION OF 5%. IF THE TEST FAILS, HAKE NECESSARY REPAIRS AND PERFDRM THE TEST MAIN UNTIL ACCEPTABLE. SUPPLY THE MANDREL FOR DEFLECTION TESTING. MAN OREL SHALL HAVE A DMMEIER EOIML TO 95% OF THE INSIDE DMMEIER OF THE PIPE. N„m H e IDR STORE THE PUBLIC RIGHT OF WAY. REPLACE ANY CONCRETE CURB AND GUTTER, BITUMINOUS PAVEMENT, SIDEWALK AND VEGETATNE COVER DAMAGED M THE N„m CONSTRUCTION ACTNIIY. THE WORK AREA SHOWN 6 GENERAL AND MAY NEED 10 BE ADJUSTED IN THE FIELD. 11. ALL UTILITY CONSTRUCTION SHALL CONFORM TO THE CITY OF HUTCHINSON'S STANDARD SPECIFICATIONS AND DETAIL PLATES AND THE CITY ENGINEER'S ASSOCIATION OF MINNESOTA STANDARD SPECIFICATIONS. MH 1 12. CONTACT UTILITY COMPANIES FOR LOCATION OF ALL PUBLIC AND PRNATE UTILITIES 51 WITHIN THE WORK AREA PRIOR TO BEGINNING CONSTRUCTION. CONTACT GORPHER STATE ONE CALL AT (651)959-13DD2 IN THE MINNEAPOLIS/ST. PAUL METRO AREA, OR MH 6 1 -SOD -252-1166 ELSEWHERE IN MINNESOTA FOR EXACT LOCATIONS OF EXISTING 175 UTILITIES AT LEAST 46 WORKING HOURS (NOT INCLUDING WEEKENDS AND HOLIDAYS) BEFORE BEGINNING ANY CONSTRUCTION. USE AN INDEPENDEW IACATOR SERVICE OR -r -r -r -r- OTHER MEANS IN ORDER ID OBTAIN LOCATIONS OF PRNATE UTILITY LINES. 208 13. WHERE EXISTING UTILITIES CONFLICT WITH THE WORK, COORDINATE THE ABANDONMENT, RELOCATION, OFFSET, OR SUPPORT OF THE EXISTING OILDIES WITH THE APPROPRIATE -,-,-.-.- H LOCAL OIL" COMPANIES. 131 14. STRAIGHT LINE SAW -LUT EXISTING BITUMINOUS OR CONCRETE SURFACING AT THE PERIMETER OF PAVEMENT REMOVAL AREAS. TACK AND HATCH ALL CONNECTIONS 10 EXISTING BITUMINOUS PAVEMENT. 15. ADJUST ALL CURB STOPS, VALVE BOXES, MANHOLE CASTINGS. CATCHBASIN CASTINGS. CLEANOUT COVERS AND SIMILAR ITEMS TO FINISHED GRADE. MH8 16.OBTAIN AND PAY FOR ALL PERMITS, TESTS. INSPECTIONS. ETC. REOUIRED BY AGENCIES THAT HAVE JURISDICTION OVER THE PROJECT. THE CONTRACTOR IS RESPONSIBLE FOR 100 ALL BONDS, LETTERS OF CREDIT OR CASH SURETIES RELATED TO THE WORK. EXECUTE PND INSPECT WORK IN ACCORDANCE WITH ALL LOCAL AND STATE CODES, RULES, ORDINANCES. OR REGULATIONS PERTAINING TO THE PARTICULAR TYPE OF WORK INVOLVED. 17. OBTAINPERMITS FROM THE CRY FOR ALL WORK IN PUBLIC RIGHT OF W. AHYWYfVSTATION 18. INSTALL DETECTABLE UNDERGROUND NARKING TAPE DIRECTLY ABOVE ALL PVC. POLYETHYLENE, AND OTHER NONCONWCTNE UNDERGROUND UTILITIES AT A DEPTH OF 18 fDISTANCEAFROM DOWNSTREAM MH QaBBSERVICE INCHES BELOW FINISH GRADE UNLESS OTHERWSE INDICATED. BRING THE TAPE TO THE SURFACE AT VARIOUS LOCATIONS IN ORDER TO PROVIDE POINTS FOR LOCATING ELEVATION- 5' OUT FROM BUILDING 1064.0 UNDERGROUND OILTIES. INSTALL BLUE RHINO TRNIEW FLEX TEST STATIONS, OR APPROVED EQUAL. WITH BLACK CAPS AT EACH SURFACE LOCATION. MANHOLE RIM INVERT NUMBER ELEVATION ELEVATION 1 1060.46 1056.94 8 9 10 li� N CENTURY COURT III, LLC HUTCHINSON, MN DOWNSTREAM MANHOLE UPSTREAM MANHOLE DISTANCE PIPE GRADE EXIST. STUB MH 1 20 1.00 MH 1 MH 2 171 0.44 MH 2 MH 3 183 0.44 MH3 MH4 258 0.97 MH 2 MH 5 258 1.28 MH 1 MH 6 51 0.71 MH 6 MH 7 175 0.40 MH 7 MH 8 208 0.96 MH8 I MH9 131 1.14 MH8 MH 10 100 1.00 MHS MH 11 86 2.33 MH9 MH12 104 0.48 MH9 MH13 83 0.60 MH 7 MH 14 206 0.44 MH 14 MH)5 86 1.28 MH14 MH16 83 0.40 L� PROJECT 10: UTILITY PLAN 14-042 HEET NO. 3 OF 9 SHEETS I""'o4i27i2015 11 II II NOTE: R � SPOT ELEVATIONS ARE SHOWN AT GUTTER � I I xo REWIRES TWO (2) PIECE DNR— OUTLET CONTROL STRUCTURE PAL) G/A)/NG L)L'1'A1L C=10]0.00 DENOTES GARAGE ELEV i1`= 1010.} DENOTES IOP OF FOUNDATION ELEV X1 D69.8— DENOTES GROUND ELEV "`" m CAM PION ' Goo p '- ce-, IW "N;t� CENTURY COURT III APARTMENTS /11 �o Piexm crKL d rN no: elle PrRo a Ne P.C. BP 24 N e airkt ,erV GRADING PLAN 14-042 ENGINEERING Pie " s6Ts9 0 ,nen RO PmbseianoNEn9�inur CENTURY COURT III, LLC SERVICES, INC. PHuoe: ]6] -4]9 -fins Oi me smte a N0. DATE BY DESCRIPTION Fee: ]6}4]9-4242 an tN ea,, iD5 14 15 DATE. REMSIONS E -Moil: .—P.on.om...... com Martin P. C—R,p, -Lk. N 19901 ome: HUTCHINSON, MN SHEET NO. 5 OF 9 SHEETS 04/27/2015 CALL 4B HOURS BEFORE DIGGING: TWIN CITY AREA 651-454-DOD2 MN. TOLL FREE 1 -BW -252-1166 GENERAL u 1. CONSRUCTIDN SHALL COMPLY WITH ALL APPLICABLE GOVERNING CDDES. 2. THECONTRACTOR SHALL TAKE ALL PRECAUTIONS NECESSARY TO AVOID PROPERTY DAMAGE TO ADJACENT PROPERTIES WRING THE CONSTRUCTION PHASES DF THIS PROJECT. THE CONTRACTOR WILL BE HELD SOLELY RESPONSIBLE FOR ANY DAMAGES TO THE ADMCENI PROPERTIES OCCURRING DURING THE CONSTRUCTION PHASES OF THIS PROJECT. 3. THE CONTRACTOR MUST CONTACT ALL APPROPRIATE UTILITY COMPANIES AT LEAST 48 HOURS BEFME ANY EXCAVATION TO REWEST EXACT FIELD LOCATION OF EXISTING UTILITIES. IT SHALL BE THE RESPOSINUIY OF THE CONTRACTOR TO REIOGATE ALL WIWIES WHICH CONFLICT WITH THE PROMISED IMPROVEMENTSSHOWN ON THE PIANS. THE LOCATIONS OF SMALL UTILITIES SHALL BE OBTAINED BY THE CONTRACTOR BY CALLING GOPHER STATE ONE CALL (1-BDO-252-1166). 4. BAFETY NOTICE TO CONTRACTDRS: IN ACCORDANCE WITH GENERALLY ACCEPTED CONSTRUCTION PRACTICES, THE COWRACIOR WILL BE SOLELY AND COMPLETELY RESPONSIBLE FOR CONDITIONS ON THE JOB SITE, INCLUDING SAFETY OF ALL PERSDNS AND PROPERTY DURING PERFORMANCE OF THE WORN. THIS REDUIREMENT WILL APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS. THE DUTY OF THE ENGINEER OR THE DEVELOPER TO % ( / ( / CONDUCT CONSTRUCTION REVIEW OF THE CONTRACTOR'S PERFORMANCE IS NOT INTENDED TO INCLUDE REVIEW OF THE ADEQUACY OF THE CONTRACTORS SAFETY MEASURES IN, ON OR NEAR THE CONSTRUCTION STE. 1 / 1 o 5. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND MAINTAINING TRAFFIC CONTRDL DEVICES SUCH AS BARRICADES, WARNING SIGNS, DIRECTIONAL SIGNS, FLAGMEN AND LIGHTS TO CONTROL THE MOVEMENT OF TRAFFIC WHERE NECESSARY. TRAFFIC CONTROL DEVICES SHALL CONFORM TO APPROPRIATE 1 a o MINNESOTA DEPARTMENT OF iRANSPDRIATIDN STANDARDS. 6. THE CONTRACTOR SHALL RESTRICT ALL GRADING AND CONSTRUCTION ACTIVITIES 10 AREAS DESIGNATED ON THE PIANS. ACTIVITIES PROHIBITED OUTSIDE THE I CONSTRUCTION BOUNDAMES INCLUDE, BUT ARE NOT LIMITED TO: STOCNPIUNG SOILS AND OTHER MATERIAL, SIMING EQUIPMENT OR OTHER MACHINERY, o R DRIVING VEHICLES, LEANING OR SPILLING Of ANY 'WASHOUT" OR OTHER TOXIC MATERIALS.]. ALL SOIL TESTING SHALL BE COMPLETED BY THE OWNER'S SOILS ENGINEER. THE CONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATING ALL REQUIRED I I SOIL TESTES AND INSPECTIONS WITH THE SOILS ENGINEER. I I B. PRIOR TO PLACEMENT OF ANY STRUCTURE OR PAVEMENT, A TEST ROLL WILL BE REQUIRED ON THE STREET SUBGRADE. THE CONTRACTOR SHALL PROVIDE A LOADED TANDEM AXLE TRUCK WITH A GROSS WEIGHT OF 25 TONS. THE TEST ROLLING SHALL BE AT THE DIRECTION OF THE SOILS ENGINEER AND SHALL BE I COMPLETED IN AREAS AS DIRECTED BY THE SOILS ENGINEER. THE SOILS ENGINEER SHALL DETERMINE WHICH SECTIONS OF THE STREET ARE UNSTABLE. CORRECTION OF THE SUBGRADE SOILS SHALL BE COMPLETED IN ACCORDANCE WITH THE REOUIREMENTS OF THE SOILS ENGINEER AND AS SPECIFIED. 9. THE SITE HAS NOT NECESSARILY BEEN DESIGNED TO BALANCE THE ON-SITE MATERIALS AFTER THE SITE GRADING IS COMPLETE, IF EXCESS SOIL LATERAL EXISTS. THE CDWRACTOR SHALL DISPOSE OF ALL EXCESS SOIL MATERIAL OFF-SITE IN A MANNER ACCEPTABLE 10 THE OWNER AND THE REGULATING AGENCIES. 10. THE EX191W TOPSOIL ON THIS SITE VARIES IN DEPTH. IT 6 THE CDNMACIOR'S RESPONSIBILITY THAT ALL SURFACE VEGETATION AND ANY TOPSOIL OR OTHER UDDSE, SOFT OR OTHERWISE UNSUITABLE MATERIAL BE REMOVED FROM THE STREET AND BUILDING PAD AREAS PRIOR TO PLACEMENT OF ANY EMBANKMENT IN ACCORDANCE WITH THE SOILS REPORT. 11. EMBANKMENT MATERIAL NOT PLACED IN THE STREET, STREET RIGHT-OF-WAY OR BUILDING PAD AREAS SHALL BE COMPACTED IN ACCORDANCE WITH THE REQUIREMENTS OF THE QUALITY COMPACTION METHOD AS OWLINED IN MN/DOT 2105.3F2 OR AS DIRECTED BY THE SOILS ENGINEER. 12. EXCAVATION FDR THE PURPOSE OF REMOVING UNSTABLE OR UNSUITABLE SOILS SHALL BE COMPLETED AS REQUIRED BY THE SOILS ENGINEER. EMBANKMENT MATERIAL PLACED IN THE STREETS SHALL BE COMPACTED IN ACCORDANCE WITH THE SPECIFIED DENSITY METHDD AS OURINED IN MN/DOT 2105.31`1. EMBANKMENT MATERIAL PIACED IN THE BUILDING PAD AREA SHALL BE CDMPACTED IN ACCDRDANCE WITH THE SOILS REPORT. 13. TOLERANCES: ,.THE STREET BGRADE FINISHED SURFACE ELEVATION SHALL NOT VARY BY MORE THAN 0.05 FOOT ABOVE, OR 0.10 FOOT BELOW, THE PRESCRIBED ELEVATION OF ANY PORIT WHERE MEASUREMENT IS LADE. G. AREAS WHICH ARE TO RECEIVE TOPSOIL SHALL BE GRADED TO WITHIN 0.30 FOOT ABOVE OR BELOW THE REQUIRED ELEVATION. UNLESS DIRECTED BY THE ENGINEER. c. TOPSOIL SHALL BE GRADED TO PWS DR MINUS )i INCH OF THE SPECIFIED THICKNESS. 14. ALL DISTURBED UNSURFACED AREAS ARE TO IMMEDIATELY RECEIVE FDUR INCHES OF TOPSOIL, SEED AND MULCH AND BE WATERED UNTIL A HEALTHY STAND OF GRASS IS OBTAINED. 15. SPOT ELEVATIONS SHOWN INDICATE FINISHED GRADE ELEVATION UNLESS OTHERWISE NOTED. 16. PROMISED CONTOURS ARE TO FINISHED SURFACE GRADE OR GUTTER LINE IF CURB. PIAN GRADE IS TO NNISHED GARAGE FLOOR ELEVATION. EXISTING CONTOURS ARE SHOWN AT 1 FOOT INTERVALS. ALL PROPOSED CONOURS ARE SHOWN AT 2 FOOT INTERVALS. 17. COWRACTDR SHALL ADJUST AND/OR CUT EXISTING PAVEMENT AS NECESSARY TO ASSURE A SMOOTH TIT AND CONTINUOUSGRADE ALONG LATCHING PAVEMEW AREAS AND/OR CURBS. 18. THE CONTRACTOR SHALL ASSURE PDSIINE DRAINAGE AWAY FROM THE BUILDINGS FOR ALL NATURAL AND PAVED AREAS. 10. THE CONTRACTOR SHALL PROVIDE DEWATERING AS REQUIRED TO COMPLETE THE SITE GRADING CONSTRUCTION OR AS DIRECTED BY THE SOILS ENGINEER. THE CONTRACTOR IS SPECIFICALLY GAWIDNED THAT THE LOCATION AND/OR ELEVATIONOF EXISTING UTILITIES AS SHOWN ON THESE PIANS IS BASED ON RECORDS Df THE VARIOUS WILILY COMPANIES AND, WHERE POSSIBLE, MEASUREMENTS TAKEN IN THE FIELD. THE INFORMATION IS NOT TO BE RELIED ON AS BEING EXACT OR COMPLETE. THE COWRACTDR MAST CONTACT ALL THE APPROPRIATE UTILITY COMPANIES AT LEAST 48 HOURS BEFORE ANY EXCAVATION TO REQUEST EXACT FIELD LOCATION OF UTILITIES. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO RELOCATE ALL EXISTINGUTILITIES WHICH CONFLICT WITH THE PROPOSED IMPROVEMENTS SHOWN ON THE PIANS THE LDCATIONS OF SMALL UTILITIES SHALL BE OBTAINED BY THE CONTRACTOR BY CALLING GOPHER STATE ONE CALL AT BOD -252-1166 OR 651-454-0002. 11 II II NOTE: R � SPOT ELEVATIONS ARE SHOWN AT GUTTER � I I xo REWIRES TWO (2) PIECE DNR— OUTLET CONTROL STRUCTURE PAL) G/A)/NG L)L'1'A1L C=10]0.00 DENOTES GARAGE ELEV i1`= 1010.} DENOTES IOP OF FOUNDATION ELEV X1 D69.8— DENOTES GROUND ELEV "`" m CAM PION ' Goo p '- ce-, IW "N;t� CENTURY COURT III APARTMENTS /11 �o Piexm crKL d rN no: elle PrRo a Ne P.C. BP 24 N e airkt ,erV GRADING PLAN 14-042 ENGINEERING Pie " s6Ts9 0 ,nen RO PmbseianoNEn9�inur CENTURY COURT III, LLC SERVICES, INC. PHuoe: ]6] -4]9 -fins Oi me smte a N0. DATE BY DESCRIPTION Fee: ]6}4]9-4242 an tN ea,, iD5 14 15 DATE. REMSIONS E -Moil: .—P.on.om...... com Martin P. C—R,p, -Lk. N 19901 ome: HUTCHINSON, MN SHEET NO. 5 OF 9 SHEETS 04/27/2015 PLANTING NOTES Iff nUAI 11 s rs su m° o— 1— .ap, Mn" gip, o_o PLANT SCHEDULE PLANTING DETAILS •CMI Englneenng �Lac�tltNanning �C pe ea bren pl p -,bY '��cM1 1, c1 ��[t;i rv�: ///AIE\\1 CAMPION Iwo pi— c.rek c n ,,,p"L i.�o„ p ENGINEERING PA B. RCENTURY COURT I// APARTMENTS 99 i" d °i "[t a d. A LANDSCAPE PLAN 14-042 P-. MN 55358 :M1" " CENTURY COURT III, LLC SERVICES, INC. pl,— ]5}r]R-5172 ""�°'Y°_•' °l N0. DAIE BY CE RIPPON Fee: ]6}4]9-9242 05/t 4/t5 DATE: REVISIONS E—Moil: mcpmpipn4omD'e"eng.com —Li,. 22321 -.; HUTCHINSON, MN SHEET NO. 7 OF 9 SHEETS 04/27/2015 ®��00 OOFi�O ' oo��m mom mm �� • ©mem o®gym oo,1w��m 0©gym •CMI Englneenng �Lac�tltNanning �C pe ea bren pl p -,bY '��cM1 1, c1 ��[t;i rv�: ///AIE\\1 CAMPION Iwo pi— c.rek c n ,,,p"L i.�o„ p ENGINEERING PA B. RCENTURY COURT I// APARTMENTS 99 i" d °i "[t a d. A LANDSCAPE PLAN 14-042 P-. MN 55358 :M1" " CENTURY COURT III, LLC SERVICES, INC. pl,— ]5}r]R-5172 ""�°'Y°_•' °l N0. DAIE BY CE RIPPON Fee: ]6}4]9-9242 05/t 4/t5 DATE: REVISIONS E—Moil: mcpmpipn4omD'e"eng.com —Li,. 22321 -.; HUTCHINSON, MN SHEET NO. 7 OF 9 SHEETS 04/27/2015 CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14430 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT MODIFICATION TO ALLOW THE CONSTRUCTION OF A MULTI- FAMILY BUILDING COMPLEX OF 6 -BUILDINGS WITH UP TO 23 -UNIT BUILDINGS IN AN R-4 ZONING DISTRICT LOCATED AT 875 CENTURY AVE. SW. FACTS Century Court III, LLC is the owner of a parcel of land located at 875 Century Ave. SW, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 000 Block 2 of Century Court Addition, Lot 1 Ex Tract Approx. 205. X 215' in the NE corner, in Hutchinson, MN. 3. Century Court III — Crowne Pointe Development, Inc., has applied to the City for a conditional use permit to allow the construction of a multi -family building in an R-4 Zoning District located at 875 Century Ave. SW, Hutchinson MN. 4. The Planning Commission met on May 19, 2015 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a) The maximum density on the site (8.57 acres) shall be 117 apartment units. No building shall have more than 23 units in it. b) The required play area as outlined in section 154.059 (J) of the Hutchinson Zoning Ordinance must be constructed and maintained on-site by the developer. c) The City needs to obtain clarification from the County Environmentalist on the status of the wetland report prepared for this site. If the County identifies any wetlands, they will have to be addressed according to the County Environmentalist. d) The proposed building and site improvements shall comply with the standards of the R-4 district and the Zoning Ordinance, as well as all other City regulations. e) Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. f) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. g) The drainage and utility easement needs to encompass entire property. The northeast area of the lot currently does not have a drainage and utility easement. h) Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. Findings of Fact — Resolution # 14430 875 Century Ave. SW Conditional Use Permit Page 2 i) There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the buildings. j) Any exterior refuse collection area(s) must be fully screened. k) The standards for granting a conditional use permit would be met, subject to the conditions stated. 1) The proposed building and site improvements shall comply with the standards of the R-4 zoning district and the Zoning Ordinance. m) The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. n) The Applicant must obtain all necessary permits for the construction of the proposed project. o) If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. p) Require the planting of 8' evergreen screening trees along Cleveland Ave. SW and the west side of existing residence properties in the northeast corner adjacent to the development, to be approved by City Arborist, and require the installation of these trees before issuing a Certificate of Occupancy of the first building. Planting of the required screening trees along the east west internal road south of existing twin homes would be delayed until this street is constructed to alleviate root damage. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on May 26, 2015 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a) The maximum density on the site (8.57 acres) shall be 138 apartment units. No building shall have more than 23 units in it. b) The required play area as outlined in section 154.059 (J) of the Hutchinson Zoning Ordinance must be constructed and maintained on-site by the developer. c) The City needs to obtain clarification from the County Environmentalist on the status of the wetland report prepared for this site. If the County identifies any wetlands, they will have to be addressed according to the County Environmentalist. d) The proposed building and site improvements shall comply with the standards of the R-4 district and the Zoning Ordinance, as well as all other City regulations. e) Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. f) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. g) The drainage and utility easement needs to encompass entire property. The northeast area of the lot currently does not have a drainage and utility easement. Findings of Fact — Resolution # 14430 875 Century Ave. SW Conditional Use Permit Page 3 h) Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. i) There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the buildings. j) Any exterior refuse collection area(s) must be fully screened. k) The standards for granting a conditional use permit would be met, subject to the conditions stated. 1) The proposed building and site improvements shall comply with the standards of the R-4 zoning district and the Zoning Ordinance. m) The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. n) The Applicant must obtain all necessary permits for the construction of the proposed project. o) If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. p) Require the planting of 8' evergreen screening trees along Cleveland Ave. SW and the west side of existing residence properties in the northeast corner adjacent to the development, to be approved by City Arborist, and require the installation of these trees before issuing a Certificate of Occupancy of the first building. Planting of the required screening trees along the east west internal road south of existing twin homes would be delayed until this street is constructed to alleviate root damage. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.170 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations Findings of Fact — Resolution # 14430 875 Century Ave. SW Conditional Use Permit Page 4 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit allowing the construction of a multi -family building complex in an R-4 Zoning District located at 875 Century Ave. SW, Hutchinson MN is approved. Adopted by the City Council this 26th day of May, 2015. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Xcel Energy RDF Grant Contract for VVVVTF Solar PV Project (L4/P15-04) Department: Administration LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Xcel Energy has conducted necessary reviews of the WWTF Solar PV Installation Project (grant #EP4-41) Grant Contract. The Grant Contract will initiate the project schedule that is to be completed within 12 months of executing the Contract. City staff will be available to answer any questions that you may have. BOARD ACTION REQUESTED: Approval of Xcel RDF Grant Contract Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,469,000.00 Total City Cost: $ 510,631.00 Funding Source: Wastewater Utility Funds Remaining Cost: $ 958,369.00 Funding Source: Xcel RDF Grant GRANT CONTRACT TERMS AND CONDITIONS [PRODUCTION] THIS GRANT CONTRACT is made this day of , 20_, by and between Northern States Power Company, a Minnesota corporation ("NSP"), with its principal place of business at 414 Nicollet Mall, Minneapolis, Minnesota 55401 and The City of Hutchinson, a Minnesota municipal corporation, with its principal place of business at 111 Hassan Street SE, Hutchinson, MN 55350. NSP and Contractor are sometimes individually referred to as a "Party" or collectively as the "Parties". WHEREAS, Contractor intends to design, build, own and operate an electric generating facility project to be located in the vicinity of Hutchinson City Wastewater Treatment Plant, consisting of one number of generators with a total nameplate capacity of not more than 0.4018 megawatts ("MWs"), which will be interconnected with NSP's electric system and will produce renewable energy which may be sold to NSP. A description of the Project, which is the subject of this Grant Contract, is provided in this Grant Contract and Exhibits hereto; WHEREAS, NSP and Contractor intend to fund the Contractor's electric generating Project utilizing Renewable Development Fund ("RDF") grant funds pursuant to Minnesota Statutes Section 116C.779 in accordance with the terms and conditions of this Grant Contract and Exhibits hereto; and WHEREAS, Contractor may choose to enter into a power purchase agreement with NSP for the sale of the output of such facility or choose to otherwise utilize the output from the generating facility all as more fully described in the applicable Renewable Development Fund Request for Proposals. NOW, THEREFORE, in consideration of the premises and mutual obligations set forth herein, the Parties agree as follows: 1. DEFINITIONS A. Contractor has the meaning set forth in the opening paragraph of this Grant Contract. B. Date. 1) Grant Contract Start Date shall be the date first listed above. 2) Grant Contract En4 Date is the last date reimbursable expenses can be incurred, and shall be the earliest of 1) completion of the Project; 2) the Scheduled Completion Date indicated on Exhibit C; or 3) the date on which the Grant Contract has been terminated in accordance with this Grant Contract. C. Facility is the physical generator and all appurtenant equipment and facilities necessary for the production of energy and capacity and delivery of such energy and 1 capacity that is being developed, constructed and placed into service as part of the Project. D. Project refers to the scope of work arising from the selected proposal as described in Exhibit A. The scope of work to be included in Exhibit A is derived from the scope of work described in the proposal. Exhibit A may be modified only by mutual agreement between authorized representatives of both Parties. E. Terms Relating to Data 1) Technical Data or Data as used in this Grant Contract means recorded information regardless of form or characteristic, of a scientific or technical nature. It may, for example, document research; document experimental, developmental, demonstration, or engineering work; or be usable or used to define a design or process; or to procure, produce, support, maintain, or operate material. The Data may be graphic or pictorial delineation in media such as drawings or photographs, test specifications or related performance or design type documents or computer software (including computer programs, computer software databases, and computer software documentation). Examples of Technical Data include manufacturing techniques and methods, machinery, devices such as tools, products, or components, research and engineering, engineering drawings and associated lists, specifications, engineering calculations, standards, process sheets, manuals, technical reports, catalog item identification, and related information. Technical Data as used herein does not include financial reports, cost analyses and other information incidental to Grant Contract administration. 2) Business Information is information about the operation of a specific business. It includes information concerning the cost and pricing of goods, supply sources, cost analyses, characteristics of customers, books and records of the business, sales information including mailing lists, customer lists, business opportunities, information regarding the effectiveness and performance of personnel, and information incidental to Grant Contract administration. 3) Public Information is information previously published, generally available from more than one source, or information in the public domain. All air monitoring and emission Data included in a proposal or requested through a Grant Contract are public information. 4) Con&dentlal Information is Technical Data or Business Information Contractor has satisfactorily identified, which is not otherwise public and which the Parties agree is appropriately treated as confidential. 5) Proprietary Data is such Data Contractor has identified in a satisfactory manner as being under Contractor's control prior to commencement of performance of this Grant Contract or produced by Contractor or its 2 subcontractors at its own expense, and which Contractor has reasonably demonstrated as being of a proprietary nature either by reason of copyright, patent or trade secret doctrines in full force and effect at the time when performance of this Grant Contract is commenced. 6) Trade Secret is any formula, plan, pattern, process, tool, mechanism, compound, procedure, source code, software, database, production Data, or compilation of information which is not patented and which is generally known only to certain individuals with a commercial concern who may be using it to fabricate, produce or compound an article of trade or a service having commercial value and which gives its owner or user an opportunity to obtain a business advantage over competitors who do not know or use it. 7) Generated Data is that Data that Contractor collects, collates records, deduces, reads out or postulates for use in the performance of this Grant Contract. In addition, any electronic Data processing program, model or software system developed or substantially modified by Contractor in the performance of this Grant Contract using RDF funds, together with complete documentation thereof, shall be treated as Generated Data. 8) Deliverable Data is that Data which, under the terms of this Grant Contract, is required to be delivered to NSP. F. Project Manager shall be designated by the Contractor as the administrator of the Project, and who will be responsible, on behalf of Contractor, for managing the completion of task deliverables and milestones as set forth in Exhibit C. Project Manager is also the designate to be noticed as provided in Exhibit D. G. Proposal shall mean Contractor's proposal as approved by the Commission and attached hereto as Exhibit J. H. Renewable Development Fun4 Advisorp Group or AoWsory Group shall mean the current advisory group to the Renewable Development Fund as constituted from time to time. Certain other terms are defined elsewhere in this Grant Contract. 2. CONTRACT TERM The term of this Grant Contract shall be from the Contract Start Date to the Contract End Date. This Grant Contract is of no force or effect until it has been signed by both Parties. In the event that the Project has not been completed within three (3) years of the originally scheduled Contract End Date, this Grant Contract shall automatically be terminated, subject to the provisions of Section 16 hereof, and further subject to the rights of NSP hereunder to exercise all rights and remedies hereunder for any Event of Default by Contractor that may have occurred prior thereto at any time as permitted by this Grant Contract. Contractor and NSP acknowledge that this Grant Contract shall be effective as of the Contract Start Date but that any obligation to disburse grant funds remains subject to NSP's receipt of all jurisdictional regulatory approvals. 3 3. PAYMENTS TO CONTRACTOR Subject to the conditions in this Grant Contract and Exhibits hereto, NSP agrees to reimburse Contractor for actual and allowable expenses incurred in accordance with Exhibit C subject to the limitations herein and therein, and the milestone progress or final payment limitations in Exhibit C. The total amount of this Grant Contract shall not exceed the maximum grant amount stated in Exhibit C or Contractor's total actual and allowable costs, whichever is less. A. A request for payment shall consist of: 1) An invoice that lists actual and allowable expenses incurred up to the milestone payment amounts indicated in Exhibit C; and 2) Substantiation of such expenses in a form reasonably acceptable to NSP; and 3) Documentation of the deliverables as detailed in Exhibit C satisfactory to NSP. 4) Each request for payment shall constitute a representation and warranty by Contractor that: (a) all representations and warranties set forth in this Grant Contract remain true and correct in all material respects, (b) Contractor has complied with all obligations contained in this Agreement through the date of the request for payment and (c) Contractor has fully disclosed to NSP all facts and other information known to Contractor which reasonably may affect Contractor's ability to complete the Project on schedule. B. Contractor shall submit all invoices to the NSP Contract Manager. C. Payments shall be made to Contractor only for undisputed invoices. An undisputed invoice is an invoice for amounts that appear to the NSP Contract Manager to be consistent with and allowed under this Grant Contract. In the event the invoice contains expenses that the NSP Contract Manager believes have not been incurred, are inconsistent, or inappropriate, the NSP Contractor shall attempt to provide notice of identified issues to the Project Manager within fifteen (15) working days after receipt the invoice. Invoices paid remain subject to audit and verification. D. Payment shall be made to Contractor no later than 30 calendar days from the date a correct, undisputed invoice is received by the NSP Contract Manager. E. Contractor shall retain all records relating to all expenses reimbursed to Contractor, and to hours of employment on this Grant Contract by all employees of Contractor for which NSP is billed. Such records shall be maintained for a period of three (3) years after final payment of this Grant Contract, or until audited by the State, whichever occurs first, and shall be available for inspection or audit at any reasonable time by NSP or its designee. 4. PROJECT SCHEDULE AND BUDGET REVISIONS 11 A. Contractor shall meet the critical path schedule set forth on Exhibit B and meet the Project budget set forth on Exhibit C. Contractor shall provide reasonable advance notification to NSP of any anticipated schedule deviations or budget reallocations. Contractor may reallocate an element, or task in the budget of up to fifteen (15) percent of the total budget without prior written notice to NSP. Reallocations of more than fifteen (15) percent of the total budget require prior written approval of NSP. B. Contractor shall provide sixty (60) days advance written notification to NSP for any request to make a reallocation as contemplated by Section 4.A of more than fifteen (15) percent. Along with any such request, Contractor shall submit any supporting documentation as NSP may request. C. Contractor must report (i) changes in the scope, timing, use of equipment, use of suppliers, vendors, budgets, Project Managers and Project key assistants, location, Milestones or changes or potential changes that could affect the Milestones of the Project, and similar changes, events or conditions that could affect the Project and (ii) the occurrence of any event which could, with the giving of notice or the passage of time or both, constitute an Event of Default by Contractor under this Agreement, as soon as possible, but in no event later than five (5) business days after their occurrence or the knowledge of their potential occurrence. Such information shall be provided on the Notice of Change or Potential Change Form in Exhibit I to this Grant Contract. The NSP Contract Manager shall review such Change forms. Administrative changes may be allowed by the NSP Contract Manager by written approval. Minor changes may be agreed to by the Project Manager and the NSP Contract Manager and shall be memorialized in a written amendment to this Grant Contract. Material changes must be approved by NSP in the form of a written amendment to this Grant Contract, which the Parties acknowledge may be subject to approval of the Minnesota Public Utilities Commission ("Commission") as deemed appropriate by NSP, in NSP's sole discretion. A change is material if it results in changes in deliverables, moves due dates beyond the term of the Contract or modifies the scope of work reasonably beyond that approved by the Commission (any of such changes being a "Change"), and may require regulatory approval. If NSP determines appropriate, it may approve, modify, reject or refer the Change to the Advisory Group and/or the Commission for consideration. NSP anticipates providing to the Commission any Changes that are deemed to represent significant Project scope changes. All information relating to any Change may be provided to the Commission or otherwise publicly disclosed. 5. CONTRACT MANAGEMENT A. Project Manager The Project Manager on behalf of Contractor is designated in Exhibit D. Such Project Manager may not be replaced without NSP's prior written approval, such approval not to be unreasonably withheld. The Project Manager is responsible for the day-to-day Project status, decisions and communications with the NSP Contract Manager. 5 B. NSP Contract Manager The NSP Contract Manager is designated in Exhibit D. The NSP Contract Manager is responsible for the day-to-day contract status, decisions and communications with the Project Manager. The NSP Contract Manager will review all deliverables, reports and invoices as provided for in Section 8, and notify Project Manager of any reporting deficiencies. 6. ANNUAL EVALUATION NSP may annually evaluate all reporting, as required in Section 8, as well as any other information collected in accordance with this Grant Contract, to determine whether the Contractor is in compliance with the Standards of Performance as stated in Section 7. Contractor shall fully cooperate with NSP in any such evaluations. Any such annual evaluation may be presented to the Advisory Group and/or the Commission. 7. STANDARD OF PERFORMANCE A. Standard of Performance shall mean Contractor, its subcontractors and their employees and agents in the performance of Contractor's work shall exercise the degree of skill and care required by customarily accepted good professional practices and procedures used in designing and building energy production facilities and (i) shall comply with all applicable federal, state and local laws, regulations and Project permit conditions, (ii) shall not infringe upon any intellectual property rights of any third parties and (iii) shall meet or exceed all performance standards and matrices set forth in the Proposal. B. In the event that Contractor or its subcontractor(s) fail to perform in accordance with the Standard of Performance as defined in Section 7.A above, and in the event that the NSP Contract Manager becomes aware of any such failure, the NSP Contract Manager may notify the Project Manager who shall identify and propose an appropriate remedy for the failure. No failure of the NSP Project Manager to notify the Project Manager of any such failure shall relieve Contractor from any of its duties or obligations under this Grant Contract. In the event NSP determines the proposed remedy is not satisfactory, the NSP Contract Manager and the Project Manager shall seek to negotiate an appropriate resolution given the circumstances. If NSP determines such a resolution cannot be reached, it may refer the matter to the Advisory Group, who may choose to recommend an appropriate resolution. NSP shall retain all its rights under this contract should no mutual resolution be reached. C. Nothing contained in this section is intended to limit any of the rights or remedies, which NSP may have under law or under other sections of this Grant Contract. 8. REPORTING A. Once a month, beginning after the Contract Start Date, Project Manager shall prepare and provide to the NSP Contract Manager a progress report in form and detail acceptable to NSP that documents evidence of progress and deliverables as detailed in Exhibit C. Summary reports are to include a general overview of how the 31 Project is progressing; summary of the work activity for the past period; identification of active milestone(s) and estimate percent or Project work completed; specific/unforeseen problems encountered that need to be overcome that may be expected to affect the milestones, timeline of deliverables, or costs and Contractor's efforts to comply with the Project critical path schedule; and significant Project accomplishments. All such reports will be posted by Xcel Energy on a public website approved by the Commission. B. At the conclusion of the Contractor's work, Contractor shall prepare a comprehensive written Final Report in form and detail acceptable to NSP, including an executive summary. The Final Report is to include a summary of what the project was intended to do and what was discovered or accomplished, the usefulness and benefits of the project's discovery or accomplishments, and a summary of lessons learned or project outcomes. Such Final Report must contain sufficient detail for technical readers and a clearly written summary for non-technical readers. The non- technical summary should be one -and -a -half to two pages in length including an executive summary of the project, the methodology used for the project, ratepayer benefits from the project and any lessons learned. The Final Report must include an evaluation of the Project's financial, environmental, and other benefits to the State of Minnesota and to NSP's ratepayers. The NSP Contract Manager will review and approve the Final Report, or in the event the Final Report is not satisfactory to NSP, shall identify deficiencies, which Contractor shall resolve within 30 days. Contractor shall also meet with the Advisory Group to present the findings, conclusions, and recommendations. The Contractor shall present the Final Report to the Advisory Group on or before the Contract End Date. All Final Reports will be posted by Xcel Energy on a public website approved by the Commission. C. All reports, including reprints, shall include the following legend: LEGAL NOTICE THIS REPORT WAS PREPARED AS A RESULT OF WORK SPONSORED BY THE RENEWABLE DEVELOPMENT FUND AS MANAGED BY XCEL ENERGY. IT DOES NOT NECESSARILY REPRESENT THE VIEWS OF XCEL ENERGY, ITS EMPLOYEES, OR THE RENEWABLE DEVELOPMENT FUND ADVISORY GROUP. XCEL ENERGY, ITS EMPLOYEES, CONTRACTORS, AND SUBCONTRACTORS MAKE NO WARRANTY, EXPRESS OR IMPLIED, AND ASSUME NO LEGAL LIABILITY FOR THE INFORMATION IN THIS REPORT; NOR DOES XCEL ENERGY, ITS EMPLOYEES OR THE RENEWABLE DEVELOPMENT FUND ADVISORY GROUP REPRESENT THAT THE USE OF THIS INFORMATION WILL NOT INFRINGE UPON PRIVATELY OWNED RIGHTS. THIS REPORT HAS NOT BEEN APPROVED OR DISAPPROVED BY NSP NOR HAS NSP PASSED UPON THE ACCURACY OR ADEQUACY OF THE INFORMATION IN THIS REPORT. 7 D. Contractor shall provide annual, public electric generation reports to document RDF benefits for the ten (10) years subsequent to Project completion. Reports are to include power generated, net sales, and economic indicators and shall be provided to the RDF Advisory Group. NSP may require adequate assurance or withhold final payment of funds until this reporting covenant has been completed. 9. RECORDKEEPING, COST ACCOUNTING AND AUDITING A. Cost Accounting Contractor agrees to keep separate, complete, and correct accounting of the costs involved in developing, installing, constructing, and testing of the Facility, the work on the Project or rights under this Grant Contract. B. Accounting Procedures The Contractor's costs shall be determined on the basis of the Contractor's accounting system procedures and practices employed as of the effective date of this Grant Contract. The Contractor's cost accounting practices used in accumulating and reporting costs during the performance of this Grant Contract shall be consistent with the practices used in estimating costs for any proposal to which this Grant Contract relates; provided that such practices are consistent with the other terms of this Grant Contract and provided, further, that such costs may be accumulated and reported in greater detail during performance of this Grant Contract. The Contractor's accounting system shall distinguish between direct costs and indirect costs. All costs incurred for the same purpose, in like circumstances, are either direct costs only or indirect costs only with respect to costs incurred under this Grant Contract. C. Allowability of Costs 1) Allowable Costs The costs for which the Contractor shall be reimbursed under this Grant Contract include all direct costs incurred in the performance of the work that is identified in Exhibit C, subject to the limitations and cap of the Grant Amount in this Grant Contract and Exhibit C. Costs must be incurred within the term of the Contract. 2) Unallowable Costs Contingency costs, imputed costs, fines and penalties, losses on contracts, liabilities from failure to comply with applicable laws, rules and regulations, costs, settlements and judgments under any litigation or arbitration, expenses not incurred, and excess profit taxes are unallowable, as well as costs determined inappropriate or inconsistent with Exhibit C, by the NSP Contract Manager. D. Audit Rights Contractor shall maintain books, records, documents, and other evidence, based on the procedures set forth above, sufficient to reflect properly all costs claimed to have been incurred in performing this Grant Contract. NSP, or at NSP's option, a public accounting firm designated by NSP, may audit such accounting records at all reasonable times with prior notice by NSP. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of NSP to audit records and interview staff in any subcontract related to performance of this Grant Contract. 10. CONFIDENTIALITY A. NSP agrees to work with Contractor to make reasonable efforts to keep confidential the items listed in Exhibit E. Designation of trade secrets and justification for trade secret information before the Commission and other agencies shall be the responsibility of the Contractor. B. Public and Confidential Deliverables Deliverables including, but not limited to, progress reports, task deliverables and the Final Report shall not contain confidential information except when the NSP Contract Manager and the Contractor deem it necessary to include confidential information in a deliverable. In such event, the Contractor shall prepare the deliverable in two separate volumes, one for public distribution and one to be maintained in NSP's confidential records. Only those items specifically listed in Exhibit E or in a subsequent determination of confidentiality qualify as confidential deliverables. C. Identifying and Submitting Confidential Information All confidential information submitted by the Contractor shall be marked "Confidential" on each document containing the confidential information. D. Future Confidential Information During the term of this Grant Contract, Contractor may develop additional Data or information that the Contractor considers to be nonpublic confidential information not listed on Exhibit E. Contractor must list all items and information along with justification for confidentiality and submit a proposed revision of Exhibit E to the NSP Contract Manager. Exhibit E may be amended by mutual agreement, however any amendment to Exhibit E shall not affect NSP's rights under section 12 as to the additional Data and information by amending Exhibit E. In the event there is a disagreement over the items to be delivered under the Contract, the Parties shall use the "Disputes" clause found at section 14.A. Such subsequent determinations will be added to Exhibit E. E. General Right to Use Information 0 Except for Confidential Information identified on, or added by amendment to, Exhibit E, NSP shall have the right to use all information and data delivered by Contractor or derived from the Project or this Grant Contract: (i) in the course of providing goods or services to customers of NSP whether or not affected by the Project, and (ii) for purposes of research, development, marketing and producing energy and energy systems and processes. Contractor hereby also consents to release of its customer information with regard to the foregoing. 11. REPRESENTATIONS OF CONTRACTOR Contractor represents, warrants and covenants that, except as set forth on Schedule 11 hereto: A. It is duly authorized to conduct business in all jurisdictions necessary to perform this Grant Contract, and it has the power and authority to enter into and perform this Grant Contract; and B. The execution and performance of this Grant Contract and the construction and operation of the Facility and implementation of the Project hereunder will not conflict with or constitute a breach of or a default under any contract, license or other agreement applicable to Contractor or its property; and C. The execution and performance of this Grant Contract and the construction and operation of the Facility and the implementation of the Project hereunder will not require any consent, license, permit or approval that has not been obtained from the appropriate governmental authority; and D. It has taken all actions necessary and advisable to authorize this Grant Contract and the construction and operation of the Project hereunder, and this Grant Contract is the legal, valid and binding obligation of Contractor, fully enforceable in accordance with its terms; and E. It has all internal financing and co -funding resources available for the Project as required to complete the Project to be funded under this Grant Contract; and F. It has entered into all contracts, in a form satisfactory to NSP, necessary for the services, supplies, materials, equipment and other products necessary for performance of the Project with qualified suppliers and will promptly pay and discharge all such obligations upon receipt of conforming goods and services provided for the Project; and all such orders and contracts may be assigned to NSP if NSP exercises its right, in its sole discretion, under this Grant Contract to complete the performance of the Grant Contract, and contractor hereby authorizes any monies paid by NSP on such order or contracts to be offset and deducted from the Grant Amount of this Grant Contract; and G. It has all the necessary permits, orders, authorization or any other necessary permission in place for the performance of this Grant Contract, including, but not limited to, emissions permits, transportation permits, conditional use permits and waste permits; and 10 H. It will provide true and correct copies of all contracts and agreements related to the performance of this Grant Contract to NSP upon execution; and L It will not terminate any contract with any Minnesota-based institution, supplier or service provider involved in the performance of this Project without consultation with NSP; and J. It and/or its contractors will maintain the liability insurance coverage required by Exhibit F hereof and any other insurance required for the Project and name Xcel Energy, NSP and the Advisory Group as additional insureds. Contractor agrees to promptly notify NSP of any notice of cancellation received from Contractor's current insurer and who the replacements insurer will be without allowing any gap in such insurance. 12. RIGHTS OF PARTIES REGARDING INTELLECTUAL PROPERTY A. NSP's Rights in Deliverables Subject to Section 12.13 of this Grant contract, Deliverables, reports and Deliverable Data specified for delivery to NSP under this Grant Contract shall become the property of NSP. NSP may use, publish, and reproduce the deliverables and reports subject to the provisions of subparagraph C in accordance with the goals and policies of NSP and jurisdictional regulatory authorities for public information and renewable energy development educational purposes. B. Rights in Technical Data, Generated Data, and Deliverable Data 1) Contractor's Rights All Data, including Technical Data, Generated Data and Deliverable Data, produced under this Grant Contract shall be the property of the Contractor, limited by the license retained by the NSP in paragraph 12.13.2 below, and the rights NSP has in deliverables specified above in section 12.A. 2) NSP's Rights For Technical Data, Generated Data and Deliverable Data produced under this Grant Contract, NSP retains a no -cost, non-exclusive, non -transferable, irrevocable, royalty -free, worldwide, perpetual license to use, publish, translate, produce and to authorize others to produce, translate, publish and use all such Data, subject to the provisions of subparagraph C. C. Limitations on NSP Disclosure of Contractor's Confidential Records 1) Data provided to NSP by Contractor, which Data the Parties have agreed to keep confidential and which Contractor seeks to have designated as confidential, or is the subject of a pending application for confidential designation, shall not be disclosed by NSP, unless disclosure is required such 11 as by order of a court of competent jurisdiction or determination by regulatory agency. 2) NSP agrees not to disclose Confidential Data or the contents of reports containing information considered by Contractor as confidential, without first providing a copy of the disclosure document for review and comment by Contractor. Contractor may make an application for confidential designation on some or all of the Data, and shall be responsible for all costs and expenses thereof. D. Exclusive Remedy In the event NSP intends to publish or has disclosed Data the Contractor considers confidential, the Contractor's sole and exclusive remedy shall be a civil court action for injunctive relief, which shall be filed in Hennepin County, Minnesota. This provision shall not prevent Contractor from attempting to prevent disclosure by any government agencies under the Minnesota Government Data Practices Act provisions of Minnesota Statutes, Chapter 13 or otherwise. E. Limitations on Contractor Disclosure of Contract Data, Information, Reports and Records 1) Contractor will not disclose the contents of the final or any preliminary deliverable or report without first providing a copy of the disclosure document for review and comment to the NSP Contract Manager. The Contractor shall incorporate the comments of the NSP Contract Manager, unless, based upon professional judgment, Contractor and NSP agree otherwise. 2) Notwithstanding the foregoing, in the event any public statement is made by NSP as to the role of Contractor or the content of any preliminary or Final Report of Contractor hereunder, Contractor may, if it believes such statement to be incorrect, state publicly what it believes is correct. 3) No record that is provided by NSP to Contractor for Contractor's use in executing this Grant Contract and which has been designated as confidential shall be disclosed, unless a court of competent jurisdiction orders disclosure, and Contractor has timely provided NSP with a copy thereof. At the election of the NSP Contract Manager, the Contractor, its employees and any subcontractor shall execute a "Confidentiality Agreement," supplied by the NSP Contract Manager. 4) Contractor acknowledges that each of its officers, employees, and subcontractors who are involved in the performance of this Grant Contract will be informed about the restrictions contained herein and will be required to abide by the above terms; and that Contractor will be responsible for any violations by any such individuals. F. Copyrights 12 1) Any copyrightable material first produced under this Grant Contract shall be owned by the Contractor, limited by the license granted to NSP in 2) below. 2) Contractor agrees to grant NSP a royalty -free, no -cost nonexclusive, irrevocable, nontransferable worldwide, perpetual license to produce, translate, publish and use and to authorize others to produce, translate, publish and use all copyrightable material first produced or composed in the performance of this Grant Contract. 3) Contractor will apply copyright notices to all deliverables using the following form or such other form as may be reasonably specified by NSP. "©[Year of first publication of deliverable], [the Copyright Holder's name]. ALL RIGHTS Reserved." G. Intellectual Property Indemnity Contractor warrants that Contractor will not, in the course of its work under this Grant Contract or otherwise, infringe or misappropriate any intellectual property right of a third party, and further warrants and agrees that it will conduct a reasonable investigation of the intellectual property rights of third parties to avoid such infringement. Contractor will defend and indemnify NSP from and against any claim, lawsuit or other proceeding, loss, cost, liability or expense (including court costs and reasonable fees of attorneys and other professionals) to the extent arising out of: (i) any third party claim that a deliverable infringes any patent, copyright, trade secret or other intellectual property right of any third party, or (ii) any third party claim arising out of the negligent or other tortious act(s) or omission(s) by the Contractor, its employees, subcontractors or agents, in connection with or related to the deliverables or the Contractor's performance thereof under this Grant Contract. H. Green Tags or Environmental Renewable Energy Credits Excluding any federal or state tax credits to which Contractor is entitled, such as that granted under Minnesota Statutes, section 216C.41 for the Facility, Contractor hereby grants, assigns, and transfers to NSP any and all rights to and ownership of attributes of an environmental or other nature that are created or otherwise arise from the Facility's generation of energy using renewable fuel (in contrast to the generation of electricity using nuclear or fossil fuels or resources), including, but not limited to all Renewable Energy Credits. For the purposes of this Grant Contract, "Renewable Energy Credits" shall mean all attributes of an environmental or other nature that are created or otherwise arise from the Facility's generation of electrical energy using any renewable fuel in contrast to the generation of electricity using nuclear or fossil fuels or resources, including without limitation, tags, certificates or similar products or rights associated with renewable fuels as a "green" or "renewable" electric generation resource, including any and all environmental air quality credits, emissions reductions, off -sets, allowances or other benefits related to the generation of energy by the Facility that reduces, displaces or offsets emissions from fuel combustion at another location pursuant to any existing or future 13 international, federal, state or local legislation or regulation or voluntary agreement, and the aggregate amount of credits, offsets or other benefits including any rights, attributes or credits arising from or eligible for consideration in the Midwest Renewable Energy Tracking System ("M -RETS") or any similar program pursuant to any international, federal, state or local legislation or regulation or voluntary agreement and any renewable energy certificates issued pursuant to any program, information system or tracking system associated with the renewable electrical energy generated from the Facility. The provisions of this Section 12.H of this Grant Contract shall: (i) be applicable to all energy produced by the Facility for the life of the Facility, (ii) survive the termination or expiration of this Grant Contract, as provided therein, and (iii) survive the termination or expiration of any agreement between Contractor and NSP or its affiliates for the purchase of the capacity and/or energy produced by the Facility, if any. To the extent Contractor transfers ownership of or other rights in the Facility to a third party, Contractor shall (i) promptly notify NSP of such transfer and (ii) ensure that the provisions of this Section 12.H of this Grant Contract shall be applicable to and enforceable against such third party or any subsequent owner of the Facility. Transfer of ownership of or other rights in the Facility by Contractor shall not relieve Contractor of its obligations under this Section 12.H of this Grant Contract. The Parties acknowledge and agree that attributes of an environmental or other nature that are created or otherwise arise from the Facility's generation of energy using renewable fuel are unique to the Facility and cannot be replaced by the purchase of replacement Renewable Energy Credits; and NSP shall have the rights to specific performance provided in Section 15.7 hereof. 13. NOTICES TO PARTIES Notice to either party may be given by certified mail properly addressed, postage fully prepaid, or by overnight carrier providing record of receipt, to the address designated in Exhibit D for each respective party or to such other address as either party shall notify the other in accordance with this section. 14. DISPUTES A. Dispute Resolution If NSP and the Contractor cannot resolve a dispute or grievance, Project Manager and NSP Contract Manager shall each prepare a written statement of the issues in dispute, the legal authority or other basis for their respective positions and the remedy sought. The packages must be submitted to the Renewable Development Fund Advisory Group. The Advisory Group shall make a determination within ten working days after receipt of the package. Should Contractor disagree with the Advisory Group's decision, Contractor may appeal to the Commission. Contractor shall continue to perform its responsibilities under this Grant Contract during any dispute. 14 B. Legal Remedy The interpretation and performance of this Grant Contract and each of its provisions shall be governed and construed in accordance with the laws of the State of Minnesota. The Parties hereby submit to the exclusive jurisdiction and enforcement authority of the Commission or, in the event the Commission declines jurisdiction, or in the event that NSP is exercising its rights under Sections 12.D or 15.5 hereof, to the exclusive jurisdiction of the courts of the State of Minnesota, and venue is hereby stipulated as Minneapolis, Minnesota. 15. DEFAULT AND TERMINATION 15.1 Events of Default of Contractor. (A) Any of the following shall automatically constitute an Event of Default of Contractor upon its occurrence and no notice or cure period shall be applicable: 1) Contractor's dissolution or liquidation; 2) Contractor's assignment of this Grant Contract or any of its rights hereunder; 3) Contractor's sale or other transfer of the Project or any part thereof or interest therein during the Term of this Grant Contract; 4) Contractor's filing of a petition in bankruptcy or insolvency or for reorganization or arrangement under the bankruptcy laws of the United States or under any insolvency act of any state, or Contractor voluntarily taking advantage of any such law or act by answer or otherwise; 5) Contractor's actual or apparent fraud with any funding under this Grant Contract, waste, tampering with any NSP -owned facilities or material, intentional misrepresentation or willful misconduct in connection with this Grant Contract and/or the work on the Project; or 6) Contractor's abandonment of the Project; (B) Any of the following shall constitute an Event of Default of Contractor upon its occurrence but shall be subject to cure within ninety (90) days after the date of written notice from NSP to Contractor: 1) Contractor's failure to meet the Critical Path Schedule; 2) Contractor's failure to maintain in effect any agreements required to deliver the final product; or 15 3) Contractor's failure to comply with the Standard of Performance under Section 7 or with any other material obligation under this Grant Contract. 4) Contractor's failure to make any payment required under this Grant Contract; 5) Any direct or indirect change of control of Contractor by sale of majority equity interest, transfer of majority voting rights, merger, consolidation, additional issuance of equity or otherwise); 6) Any representation or warranty made by Contractor in this Grant Contract shall prove to have been false or misleading in any material respect when made or ceases to remain true during the Term if such cessation would reasonably be expected to result in a material adverse impact on the Project or NSP; or 7) The filing of a case in bankruptcy or any proceeding under any other insolvency law against the parent or any other affiliate of Contractor that could materially impact Contractor's ability to perform its obligations hereunder; provided, however, that Contractor does not obtain a stay or dismissal of the filing within the cure period. 15.2 Events of Default of NSP. (A) Any of the following shall automatically constitute an Event of Default of NSP upon its occurrence and no notice or cure period shall be applicable: 1) NSP's dissolution or liquidation provided that division of NSP into multiple entities or any other corporate reorganization or business restructuring shall not constitute dissolution or liquidation; or 2) NSP's filing of a petition in bankruptcy or insolvency or for reorganization or arrangement under the bankruptcy laws of the United States or under any insolvency act of any State, or NSP voluntarily taking advantage of any such law or act by answer or otherwise. (B) NSP's failure to comply with any other material obligation under this Grant Contract, which would result in a material adverse impact on Contractor, shall constitute an Event of Default of NSP upon its occurrence but shall be subject to cure within ninety (90) days after the date of written notice from Contractor to NSP; or (C) NSP's failure to make any undisputed payment shall constitute an Event of Default of NSP upon its occurrence but shall be subject to cure within sixty (60) Days after the date of written notice from Contractor to NSP. 16 15.3 Termination. Upon the occurrence of an Event of Default, which has not been cured within the applicable cure period, if any, the non -defaulting Party shall have the right to immediately terminate this Grant Contract without further notice. Neither Party shall have the right to terminate this Grant Contract except as provided for upon the occurrence of an Event of Default as described above or as otherwise may be explicitly provided for in this Grant Contract. In addition, the Parties may mutually agree in writing to terminate this Grant Contract. 15.4 Termination by NSP Due to Event of Default of Contractor. In the event NSP terminates this Grant Contract due to an Event of Default by Contractor, Contractor shall pay to NSP all monies disbursed under this Grant Contract by NSP to Contractor as of the termination of this Grant Contract due to an Event of Default by Contractor. Such payment shall be made by cashier's check or wire transfer no later than ninety (90) days following such termination of this Grant Contract. 15.5 Effect of Termination. The Parties acknowledge and agree that NSP and Contractor have entered into this Grant Contract to implement the order of the Commission approving the RDF grant to Contractor for its work on the Project. The Parties further acknowledge and agree that this Grant Contract, by implementing such order, provides the terms and conditions for Contractor's conduct and obligations so that it may receive such grant and the terms and conditions for NSP's administration of the grant. To that end, in the event that this Grant Contract is terminated pursuant to its terms, Contractor agrees that such termination shall also terminate any and all of Contractor's rights to the RDF grant award that may exist separate and apart of this Grant Contract by virtue of the Commission order approving the Project and Contractor hereby explicitly waives and any all of its rights to seek to implement any and all of such rights that may exist through such Commission order and outside of this Grant Contract. Furthermore, termination of this Grant Contract pursuant to its terms shall act as a withdrawal of Contractor's grant request. 15.6 Construction by NSP Following Event of Default of Contractor. (A) Prior to any termination of this Grant Contract due to an Event of Default of Contractor, NSP or its designated representative shall have the right, but not the obligation, to possess, assume control of, and operate the Project facility as agent for Contractor (in accordance with Contractor's rights, obligations, and interest under this Agreement) during the period provided for herein. Contractor shall not grant any person, other than the facility lender, a right to possess, assume control of, and operate the facility that is equal to or superior to NSP's right under this Section. (B) NSP shall give Contractor thirty (30) days notice in advance of the contemplated exercise of NSP's rights under this Section. Upon such notice, Contractor shall collect and have available at a convenient, central location at the Project facility all documents, contracts, books, manuals, reports, and records required to construct, operate, and maintain the facility in accordance with industry engineering practices and procedures. Upon such notice, NSP, its employees, contractors, or designated third parties shall have the 17 unrestricted right to enter the Project site and the facility for the purpose of constructing and/or operating the facility. Contractor hereby irrevocably appoints NSP as Contractor's attorney-in-fact for the exclusive purpose of executing such documents and taking such other actions as NSP may reasonably deem necessary or appropriate to exercise NSP's step-in rights under this Section. (C) NSP shall be entitled to immediately draw upon any remaining RDF Grant Funds awarded for the Project to cover any expenses incurred by NSP in exercising its rights under this Section. (D) During any period that NSP is in possession of and constructing and/or operating the Project facility pursuant to the foregoing paragraphs, NSP shall use commercially reasonable efforts to perform and comply with all of the obligations of Contractor under this Grant Contract and shall use the proceeds from the sale of electricity generated by the facility to first, reimburse NSP for any and all expenses reasonably incurred by NSP (including a return on capital at NSP's authorized return on equity most recently determined by the Minnesota Public Utilities Commission) in taking possession of and completing the Project facility, and to second, remit any remaining proceeds to Contractor. (E) During any period that NSP is in possession of and operating the Project facility, Contractor shall retain legal title to and ownership of the Project facility and NSP shall assume possession and control solely as agent for Contractor: 1) In the event that NSP is in possession and control of the Project facility for an interim period, Contractor may resume operation and NSP shall relinquish its right to operate when Contractor demonstrates to NSP's reasonable satisfaction that it will remove those grounds that originally gave rise to NSP's right to operate the facility, as provided above, in that Contractor (i) will resume construction of the facility in accordance with the provisions of this Grant Contract, and (ii) has cured any Events of Default of Contractor which allowed NSP to exercise its rights under this Section. 2) In the event that NSP is in possession and control of the Project facility for an interim period, the facility lender, or any nominee or transferee thereof, may foreclose and take possession of and operate the facility and NSP shall relinquish its right to operate when the facility lender or any nominee or transferee thereof, requests such relinquishment and allows for a reasonable period of time to transition possession and operations. (F) NSP's exercise of its rights hereunder to possess and construct the Project facility shall not be deemed an assumption by NSP of any liability attributable IN 16 to Contractor. If at any time after exercising its rights to take possession of and operate the facility, NSP elects to return such possession and operation to Contractor, NSP shall provide Contractor with at least fifteen (15) days advance notice of the date NSP intends to return such possession and operation, and upon receipt of such notice, Contractor shall take all measures necessary to resume possession, construction and operation of the Project facility on such date. (G) In the event NSP assumes construction of the facility under this Section, NSP shall construct the facility in conformance with standard utility practices. 15.7 Specific Performance. In addition to the other remedies specified in this Grant Contract, in the event that any Event of Default of Contractor is not cured within the applicable cure period set forth herein, NSP may elect to treat this Grant Contract as being in full force and effect and NSP shall have the right to specific performance. If the breach by Contractor arises from a failure by third party constructing the facility pursuant to a construction agreement entered into with Contractor, and Contractor fails or refuses to enforce its rights under the construction agreement which would result in the cure, or partial cure, of the Event of Default, NSP's right to specific performance shall include the right to obtain an order compelling Contractor to enforce its rights under the construction agreement. Likewise, for any breach of this Grant Contract by NSP, Contractor shall have the right to specific performance GENERAL, TERMS & CONDITIONS A. The following contract provisions, rights and obligations shall survive the completion or termination date of this Grant Contract: • "Standard of Performance Section 7 • "Recordkeeping, Cost Accounting and Auditing" Section 9 • "Confidentiality" Section 10 • "Rights of Parties Regarding Intellectual Property" Section 12 • "Disputes" Section 14 • "Default and Termination" Section 15 • "General Terms and Conditions" Section 16 B. Headings have been inserted for the purpose of convenience and ready reference. They do not purport, and shall not be deemed, to define, limit, or extend the scope or intent of this Grant Contract. C. Contractor shall make representatives available to testify in the event the Commission or State Legislature hold hearings or conduct an investigation with regard to this Grant Contract. 19 D. Contractor shall provide the NSP Contract Manager reasonable access to Contractor's premises and all Project records. E. No amendment, alteration or variation of the terms of this Grant Contract shall be valid unless made in writing and signed by the Parties hereto, and no oral understanding or agreement not incorporated herein, shall be binding on any of the Parties hereto. Other than as specified herein, no document or communication passing between the Parties hereto shall be deemed as part of this Grant Contract. F. Contractor shall not assign this Grant Contract, either in whole or in part, without the prior written consent of NSP, such consent may be withheld by NSP for any reason. Consent includes a formal written contract amendment approved by the Commission. G. Minnesota law shall govern interpretation of this Grant Contract. H. Time is of the essence in this Grant Contract. I. Contractor shall indemnify, defend and save harmless NSP, its affiliates, officers, agents and employees and members of the Renewable Development Fund Advisory Group from any and all claims and losses arising out of. (i) Contractor's performance under this Grant Contract regardless of whether such performance is an Event of Default or not and (ii) Contractor's negligence of willful misconduct. J. Contractor, its agents and employees shall act in an independent capacity and not as officers or employees or agents of NSP or the Advisory Group. K. No waiver of any breach of this Grant Contract shall be held to be a waiver of any other or subsequent breach. All remedies afforded in this Grant Contract shall be taken and construed as cumulative, that is, in addition to every other remedy provided therein or by law, except to the extent limited or excluded by the express terms of this Grant Contract. The failure of NSP to enforce at any time any of the provisions of this Grant Contract, or to require at any time performance by Contractor of any of the provisions therefore, shall in no way be construed to be a waiver of such provisions, nor in any way affect the validity of this Grant Contract or any part thereof or the right of NSP to thereafter enforce each and every such provision. L. If any provision of this Grant Contract is held invalid, that invalidity shall not affect other provisions of the Contract. In the event that any provision of this Grant Contract is unenforceable or held to be unenforceable, the Parties agree that all other provisions of this Grant Contract have force and effect and shall not be effected thereby. M. All Exhibits and Addendums are incorporated into this Grant Contract by this reference and made a part hereof. Contractor represents and warrants that all material statements of fact made in its Grant Application and due diligence responses are true and correct statements as of the Contract Start Date and that such statements do not omit any material facts necessary to make Contractor's Grant 20 Application materially misleading. This Grant Contract contains the entire agreement between the Parties with respect to the subject matter hereof, and supersedes all prior negotiations between the Parties. In the event of any inconsistency between any of the terms and conditions of this Grant Contract and the terms and conditions of any or all Exhibits, the terms and conditions of this Grant Contract shall control. In the event of any inconsistency between the terms and conditions of any or all of Exhibits A, B and C and the terms and conditions of the Proposal, the terms and conditions of Exhibits A, B and C shall control N. Contractor acknowledges and agrees that nothing under this Grant Contract or the Commission order approving the RDF grant to Contractor for the purposes of the Project obligates NSP or its affiliates to enter into any agreement for the purchase by NSP or its affiliates of the energy and/or capacity generated by the Facility or Project. O. Contractor acknowledges that NSP manages the RDF and power purchases through different functions of the company or through its affiliates. To that end, Contractor agrees that any breach, dispute, or other issue related to NSP's or its affiliates' performance under any agreement for the purchase of the energy and/or capacity of the Facility or Project ("PPA") or other conduct by NSP related to such PPA shall not be considered a breach by NSP of its obligation of good faith and fair dealing or any other statutory or common law requirement under this Grant Contract and Contractor agrees to waive any and all claims at equity or law related thereto. Contractor additionally agrees that any breach, dispute, or other issue related to NSP's performance of this Grant Contract or other conduct by NSP related to this Grant Contract shall not be considered a breach by NSP of its obligation of good faith and fair dealing or any other statutory or common law requirement under the PPA and Contractor agrees to waive any and all claims at equity or law related thereto. P. IN NO EVENT WILL NSP BE LIABLE FOR ANY SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY TYPE OR KIND BASED ON BREACH OF WARRANTY, BREACH OF CONTRACT, NEGLIGENCE, TORT, STRICT LIABILITY OR ANY OTHER LEGAL THEORY, INCLUDING, BUT ARE NOT LIMITED TO, LOSS OF PROFIT; LOSS OF SAVINGS OR REVENUE; LOSS OF GOODWILL; LOSS OF USE OF THE PROJECT OR ANY ASSOCIATED PROJECT EQUIPMENT; COST OF CAPITAL; COST OF ANY SUBSTITUTE PROJECT EQUIPMENT, FACILITIES, OR SERVICES; DOWNTIME; THE CLAIMS OF ANY THIRD PARTIES INCLUDING CUSTOMERS; AND INJURY TO PROPERTY REGARDLESS OF THE NUMBER OF CLAIMS OR THE THEORIES OF RELIEF. 21 In Witness Whereof, the Parties have agreed to this Grant Contract. Northern States Power Company, a Minnesota corporation C Its: RVP Rates & Regulatory Affairs City of Hutchinson, a Minnesota Municipal Corporation E Gary Forcier Its: Mayor By. Matt Jaunich Its: City Administrator 22 Date: Date: 05/26/2015 Date: 05/26/2015 EXHIBIT AND SCHEDULE LIST Exhibit A Work Statement The work statement in this Exhibit provides the objective of the grant application, the value of performing the Project, anticipated results and the tasks required to complete the Project. Exhibit B: Critical Path Schedule Exhibit B includes the critical path schedule for the Project. Exhibit C: Budget, Project Payment Milestones and Deliverables This Exhibit includes the approved budget for the Project, the Project payment Milestones and deliverables. The Project payment schedule and limits are intended to reflect anticipated value added by Contractor as a result of the progress on the Project, rather than expenses incurred to the date of a grant partial payment request. Exhibit D: Project Manager and Contract Manager - Contractor and NSP This Exhibit includes the names of the Project Manager and Contract Manager along with the necessary information required for continued communication. Exhibit E: Confidential List This Exhibit includes the description of any non-public confidential information involved in performance of the Project or to be derived from the Project required to be listed under Article 11. Exhibit F: Insurance Certificates This Exhibit includes the coverages, limits and requirements for Certificates of Insurance to be obtained and maintained by the Contractor. Exhibit G: Special Conditions This Exhibit includes the special conditions to be included as a part of this Grant Contract. Exhibit H: Contractor's Balance Sheet This Exhibit includes the Contractor's balance sheet. Exhibit I: Notice of Change or Potential Change in RDF Grant Contract Project. This Exhibit includes the form to be used by the Contractor for a notice of change or potential change to this Grant Contract or the Project. Exhibit J: Contractor's approved Proposal. 23 Schedule 11: Exceptions to Contractor's Representations. 24 Exhibit A Scope of Work City of Hutchinson EP4-41 Executive Summary The City of Hutchinson will install not more than 401.8 kilowatts of direct-current ("Mc") solar capacity on a capped municipal landfill adjacent to the City's Wastewater Treatment Plant in Hutchinson, Minnesota. The facility will include a ground -mounted photovoltaic ("PV") array with a unique design which will allow the system to be built without any penetrations into the surface of the landfill. All the arrays will utilize Made -In -Minnesota panels and equipment. The City of Hutchinson will contract with Ameresco to design -build the facility, guarantee system performance and perform all operation and maintenance on the system. The City of Hutchinson will use city funds to purchase the facility, thus saving financing costs for the project. The Project shall be interconnected with the Hutchinson Utilities Commission's electric system, the City intends to enter into a Net -metering agreement with the Hutchinson Utilities Commission, and the energy generated will be used by the Hutchinson City Wastewater Treatment Plant. The Project has an estimated total cost of $1,742,489. RDF grant funds will be applied to the capital costs of the project in a lump sum and result in a long-term energy production facility. Goals The goal of the Solar Project is to install 401.8 kWDc photovoltaic capacity to serve as a model for restoring economic value to Brownfield sites that have development restrictions. Project Objectives • Increase the penetration of solar energy in the Minnesota • Demonstrate a cost-effective model for other cities and entities, to integrate renewable electric energy with Brownfield development. • Promote Minnesota-based solar energy technologies. • Create a long-term power source for the sustainable operation of the City's Wastewater Treatment Plant. • Provide an increased knowledge and understanding of commercial solar facilities in Minnesota. Project Performance • Commission at 401.8 M, solar capacity. • Facility meets minimum design and manufacturer's performance specifications. • Performance measurements available to the public via the website. • Assessment of cost effectiveness and added -value to a Brownfield site. 25 Exhibit B Critical Path Schedule City of Hutchinson EP4-41 City of Hutchinson Critical Path Schedule (EP4-41) Project Schedule (Quarters) Task Task Description 1 2 3 4 1 1 Agreements 1.1 Net -metering Agreement 1.2 1.3 Interconnection Agreement Conditional use agreements 2 Design 2.1 Site analysis 2.2 Prepare facility design 2.3 Prepare facility specifications 3 Procurement 3.1 Identify suppliers 3.2 Procure PV panels/ equipment 4 Permitting 4.1 Obtain zoning permits 4.2 Construction and building permits 4.3 Environmental review 4.4 Preparation of on-site safety plan 4.5 Construction contract 5 Construction 5.1 Site Preparation 5.2 Construction and assembly 5.3 System testing 5.4 Commission PV facility 5.5 On-site demonstration 5.6 Presentation to RDF Advisory Board 26 Exhibit C Budget, Project Payment Milestones and Deliverables City of Hutchinson EP4-41 Total Project Budget Amount: $1,742,489 Maximum RDF Grant Amount: $958,369 Project Milestones, Deliverables and Allowed Grant Partial Payments- See Attached Schedule City of Hutchinson Budget (EP4-41) Budget Item Direct Costs Salaries and Wages Fringe Benefits Equipment Consultants /Subcontracts Supplies Construction Materials Facilities Travel Publicity/Printing/Duplicating Workshops Other Direct Costs TOTAL DIRECT COSTS Indirect Costs Administration Facilities (if not a direct cost) Indirect Rate (0%) TOTAL INDIRECT COSTS TOTAL COSTS Year One TOTAL PROJECT RDF Share Cost Sharing Total Cost RDF Share Cost Sharing Total Cost $86,381 $86,381 $0 $86,381 $86,381 $28,793 $28,793 $0 $28,793 $28,793 $654,500 $116,095 $770,595 $654,500 $116,095 $770,595 $303,869 $363,302 $667,171 $303,869 $363,302 $667,171 $8,555 $8,555 $0 $8,555 $8,555 $29,876 $29,876 $0 $29,876 $29,876 $0 $0 $0 $0 $7,000 $7,000 $0 $7,000 $7,000 $0 $0 $0 $0 $0 $0 $0 $0 $94,118 $94,118 $0 $94,118 $94,118 $958,369 $734,120 $1,692,489 $958,369 $734,120 $1,692,489 $50,000 $50,000 $0 $50,000 $50,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 j $50,000 j $50,000 $0 $50,000 $50,000 $958,369 1 $784,120 1 $1,742,489 $958,369 $784,120 $1,742,489 Municipal Landfill Solar Energy Demonstration Project RDF grant approved - $958,369 Milestones, Deliverables and Allowed Grant Payments Milestone 1 —Commissioning Install PV arrays as described in Exhibit A and complete all construction activities. Project in service and producing electricity that is delivered to the City of Hutchinson's Waste Water Treatment Plant through a Net -metering agreement with Hutchinson Utilities Commission. Facility is commissioned and metering requirements have been completed. To be completed approximately 12 months after the Contract Start Date. Deliverable 1 Deliver copy of final system design certified by design engineer; Engineering Certificate that the Solar facility has been constructed according to the plans, specifications, interconnection criteria, and all Project construction is complete; copy of final Interconnection Agreement; copy of executed net -metering agreement; copy of the Commissioning Checklist signed by the Hutchinson Utilities Commission engineer upon witnessing and approving successful testing and commissioning of system and verifying that the interconnection has been properly completed; photographs of completed solar facility; and a fully executed Manufacturer's Commissioning Certificate. On-site demonstration and tour of photovoltaic facility to RDF administration. Present final Project results to the RDF Advisory Board. Submission of Milestone Report satisfactory to RDF representative. Grant Payment 1 Payment of 100% of grant award: $958,369. Exhibit D Project Manager and Contract Administrator City of Hutchinson EP4-41 Project Manager John Paulson 111 Hassan Street SE Hutchinson, MN 55350 Telephone: 320-234-5682 Fax: 320.234.4240 Email: ioaulson&ci.hutchinson.mn.us Contract Administrator Mark Ritter Northern States Power d/b/a Xcel Energy 414 Nicollet Mall Minneapolis, MN 55401 Telephone: 612-330-6739 Fax: 612-330-7601 Email: mark. g.ritter&xcelenerg T m 29 None. Exhibit E Confidential Intellectual Property List City of Hutchinson EP4-41 30 Exhibit F Insurance Requirements City of Hutchinson EP4-41 C-C)R& CERTIFICATE OF LIABILITY INSURANCE ,; A;�n F THIS CERTIFICATE W ISSUED AS A MATTER OF INF13MRATIO114 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFlRMATIIfELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF NSl1RANCE DOES ND7 CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER{Sl, AUTHDRI2ED REPRESENTATIVE OR PRDOUCM AND THE CERTIFICATE HOLDER. W PORTANT. If Me cerllllcale holder le an ADDITIONAL IN SUR ED, the PMYf eej nllle he elyd(Ir lKI. IF S U BROGATION M WAIVED, 81149cl la the teff116 MW COntlltblle OT the palsy, NrbWF1 pl)ff a may viq re an en=emnML A whit menl On thla GeMMffte W% mW colder ll" W the cwMesleWWI- InllauofaMehenWn men a rwML}CLe :DNTACT RAYL CaftCayiness ArthurJ-Gallagher Risk ManagementSEruiaes, Im rn�L ru Ammman Betieuard West ite- raCO '-ww IxeUeemrark DkUKcC "at m-o'a BlocmingtonMN ,1 THE LEAGUE OF MN f' Ti ES INS TRUST EruI OLlCwti4EX� fi BOB INDUP LE LYSURR L : NSURRC: C'�+ of Hutchinson III Hassan fiJ' Me a SE Hutchinson, MN 6535D IYSURR D : NSUMR L : DM*b=ttk S2S jL0 NSURR r - AVMWDO COVERAGES CERYWICATE NUMBER pa2214361M REVISION NUMBER: THIB IB TD CERTIFY THAT THE PCLIC£S OF INSURANCE LISTED BELOW HAVE PSM ISSUED TO THE 11WI4RE6 NAMED A13O4E =OR THE nUcY PERIOD MICATED. NOT rrHSTAN3NG ANY FEGIJIREMENT, TERM OR CONDMIDN OF hHY CONTRACT OR ETHER 00-7) .ENT WITH RESPECT TO W -ITCH THIS CIEFF IFKATE MAY BE ISSUED OR MAY PERTAIN, THE NBLAUJOE AFFORDED BY THE POLICIES DESCREED HEREN 18 SLIBECT TO ALL THE TERMS, IEr1IFBIONSNJD C0NCITe7NBOF SUCH POL10-03 LIMITSSHOWN MAY HAVEBEEN REDUCEDBYPAIL CLAIMS. � LTM IVR ae "V E THE EMRATIDN DATE THERBDF, NOTICE WILL BE DELrOBIPED IN XC Energy P'IX.ICY M1re1R ICY QR Wa LICf !]IR LYre A 13ME LALUAY.Irr y&A&1EAftkL.s� uomurr X fia�uYB-WPE i+3ti14 3,+1 Jir201a 717101E EruI OLlCwti4EX� fi BOB u IMMO IMENIMS NED ExP S PVM1ftt. .AGM rul.1VY 11 BOB TSFl� ,yytEd{Tfi S OEIIL 0ZNWd MTC UWASOLM ABI. FULIGY LOt PIt zut" - t6YP16o 080 tamixa DM*b=ttk S2S jL0 .A AVMWDO LWAUTVsEeee AXYIWTO . Owl,fA eOiEL'L AUIOB NJ U.r HAEDAYTiA J[ ... �1,201i 1,201E a LY }i 000 b2d L-ih, re:R.�} bLWL-Ih We:Fr } ; } V reRILlA llSe ..reso- Lwe "LAW tL W&49A� I Of;" FlrE t AAO14EAa7E } [JEO REIEN e.§ f .A W1 EPL000— AXDEAmp^n�rLAYJfY YIX ►Jlr FRtP IR10LR.KfFlIeL.F r'u Trwe Orr ICLRAILreLR UC W DLv? Ir+Wdbeyr WI CESC�PTlBe Y{]bF X+A F✓-23 :1-2014 IS = X +'T = L EACH AON511W M -;M.Dm =L G19Ei9E-EA ErPLGYE }i --31111N L 1I11E4&E-PGLICY LIYIr fi 000 A �UMMLbMtr ..... PA= E F� OrlyekkLx i jLe ADO aecTr�a IDFOrIMMXL1LUCADOYLeWA1CLGe¢53ehAWMIN, AddEblWF—L.U.N.W,R—Ip—V rquYR* Xcel Enelgpr Inc and all subsidiaries thereof and the RDF aldtirisary group is listed as an Additional Insured With respecis tD the Gey -=•t fam MEG 14 RE hkinicipal ll SAw Energy C*Fnanstration Project CERTIFICATE HDLnFR CBNOELLETION Ir 1US-2418 ACO RD CORPORATION. All rl" reserved ACORD 25 (2)01 INN) The ACORD name wd logo are registered ma1Ra W ACORD 31 #HOIILD ANY OF THE ABOVE DEaCFWED PCLJCIEE BE CANCELLED BEFORE THE EMRATIDN DATE THERBDF, NOTICE WILL BE DELrOBIPED IN XC Energy ACCORDANCE WrrH THE POLICY PIR1W'j 0H& 414 Ni 1,Mall Minneapolis MN 5E401 -1 993 USA AVtllaleao RLPRGSGIfTATAR 3,+1 Ir 1US-2418 ACO RD CORPORATION. All rl" reserved ACORD 25 (2)01 INN) The ACORD name wd logo are registered ma1Ra W ACORD 31 Exhibit G Special Conditions City of Hutchinson EP4-41 1. Notwithstanding anything in this Grant Contract: a) NSP and Contractor agree that, consistent with Contractor's Approved Proposal at Exhibit J, the Project will be located within the limits of the City of Hutchinson, a municipal corporation. Distribution services within the City of Hutchinson are provided by Hutchinson Utilities Commission. Because the Project is located within the limits of the City of Hutchinson, the Project will be interconnected with Hutchinson Utilities Commission. b) NSP and Contractor understand and agree that Contractor is subject to the Minnesota Government Data Practices Act ("MGDPA"). Nothing in this Grant Contract shall be construed to contradict the MGDPA. c) Contractor understands and agrees that because the Project is within the exclusive service territory of the Hutchinson Utilities Commission, Contractor is not able to use, nor will Contractor seek to use, a net -metering tariff or agreement approved by the Minnesota Public Utilities Commission for NSP or its affiliates for the Project. d) Contractor will not seek to enter into a Power Purchase Agreement with NSP or its affiliates. e) Any net -metering agreement or Power Purchase Agreement necessary for the Project will be developed between Contractor and Hutchinson Utilities Commission. In the Event of Default of Contractor under Section 15.6, Contractor shall agree to give to NSP a no -cost lease and unrestricted access to the Project site should NSP or its designated representative elect to possess, assume control of, and operate the Project facility as an agent for Contractor during the Grant Contract Term. NSP shall not seek from Contractor and Contractor shall not give to NSP ownership of the property underlying the Project facility installed under this Grant Contract. 2. Contractor attests and represents that: a) it has entered into or will enter into all contracts necessary, in a form acceptable to NSP, for the services, supplies, materials, equipment and other products necessary for performance of the Project with qualified suppliers and will promptly pay and discharge all such obligations upon receipt of conforming goods and services provided for the Project; and all such orders and contracts may be assigned to NSP, if NSP deems necessary in its sole direction in the performance of the Grant Contract, and any monies paid by NSP on such order or contracts will be offset and deducted from the Grant Amount of this Grant Contract and Contractor will provide to NSP copies of said contracts; and b) no later than 15 days before site construction commences, it will provide a copy of any and all applicable safety plans for the Project to NSP. In providing a copy of the above -referenced documents to NSP, Contractor will identify any information that Contractor considers confidential or trade secret. 3. All Project reports, posters, presentation handouts, publications and public documents are to include the following credit text: "Project funding provided, in part, by customers of Xcel Energy through a grant from the Renewable Development Fund." 32 Exhibit H Contractor's Balance Sheet City of Hutchinson EP4-41 City of Hutchinson's Summary of Net Position Total net position $ 77,059,791 $ 73,793,175 � 3,266,616 $105,910,306 $104,376,318 $ 1,533,988 33 Governmental Activities Business -type Activities 2013 2012 Increase 2013 2012 Increase (Decrease) (Decrease) Current and other assets $ 32,155,254 $ 31,659,487 $ 495,767 $ 31,749,266 $ 52,546,147 $(20,796,881) Capital assets 66,945,994 64,608,246 2,337,748 137,613,643 140,127,651 (2,514,008) Total assets 99,101,248 96,267,733 2,833,515 169,362,909 192,673,798 (23,310,889) Long-term liabilities outstanding 20,103,406 20,997,508 (894,102) 57,881,828 83,336,701 (25,454,873) Other liabilities 1,938,051 1,477,050 461,001 5,570,775 4,960,779 609,996 Total liabilities 22,041,457 22,474,558 433,101 63,452,603 88,297,480 (24,844,877) Net position Net investment in capital assets 49,566,730 46,659,087 2,907,643 85,622,530 85,784,415 (161,885) Restricted 9,168,380 9,595,849 (427,469) 191,832 194,548 (2,716) Unrestricted 18,324,681 17,538,239 786,442 20,095,944 18,397,355 1,698,589 Total net position $ 77,059,791 $ 73,793,175 � 3,266,616 $105,910,306 $104,376,318 $ 1,533,988 33 Exhibit I Notice of Change or Potential Change in RDF Grant Contract Project City of Hutchinson EP4-41 [DATE] RDF Grant Administrator 414 Nicollet Mall, 7`h Floor Minneapolis, MN 55401 RE: RDF Grant Contract No. EP4-41 Notice of Potential Change in RDF Grant Contract Project Dear RDF Grant Administrator, Contractor, The City of Hutchinson, hereby notifies Northern States Power Company, a Minnesota Corporation ("NSP") of the following potential change in its Project: [Potential Change]. The potential change in the Project is necessary because [Reason for Potential Change]. Should this change to the Project be acceptable to NSP, Contractor requests that NSP prepare an amendment to the Grant Contract executed by Contractor and NSP on [Date]. Sincerely, [Signature] [Grant Recipient Representative] 34 See attached proposal. Exhibit J Contractor's approved Proposal City of Hutchinson EP4-41 35 Xcel Energy RDF Proposal City of Hutchinson 111 Hassan Street Hutchinson, MN 55350 March 29, 2013 RDF Grant Application: City of Hutchinson Table of Contents I. Scope of Work GrantApplication Form..........................................................................................................................3 ExecutiveSummary................................................................................................................................8 ProjectGoals..........................................................................................................................................9 ProjectObjectives..................................................................................................................................9 Performance Measurements..................................................................................................................10 Protections for Xcel Ratepayers............................................................................................................11 ProjectSchedule...................................................................................................................................11 11. Technical Aspects ProjectDescription...............................................................................................................................13 DetailedProject Overview....................................................................................................................14 Project Development Details.................................................................................................................19 ElectricalGeneration.............................................................................................................................22 ProjectTeam.........................................................................................................................................24 FinalProject Reporting.........................................................................................................................31 111. Project Benefits Economic..............................................................................................................................................32 Environmental...................................................................................................................................... 35 XcelEnergy Ratepayers......................................................................................................................... 35 Other Benefits — social, educational......................................................................................................36 IV. Use of Project Funds ProjectBudget (Appendix B)................................................................................................................37 ProjectCost Narrative...........................................................................................................................38 EnergyPricing Narrative.......................................................................................................................39 2 Grant Application Form Xcel Energy Renewable Development Fund Energy Production Project Applicant Information Name and Title of Applicant: City of Hutchinson Mailing Address: 111 Hassan Street SE Hutchinson, MN 55350 Nature of Business: Local Unit of Government: Municipality Contact Person: Jeremy Carter Phone: (320)234-4241 Email: jcarter@ci.hutchinson.mn.us FAX: (320)234-4240 Project Information Project Title: Municipal Landfill Solar Energy Demonstration Project Location: Adjacent to 1300 Adams Street SE (Waste Water Treatment Facility) Technology Type Biomass Hydro X Solar PV Solar Thermal/Electric Wind Funding Request and Project Cost Total RDF Funding Requested: $958,369 Other Funding: $784,123 Total Project Cost: $1,742,489 RDF Funds requested by year: 1st Year: $958,369 2nd Year: $0 3'd Year: $0 4th Year: $0 5th Year: $0 3 Project Capacity New Project — Nameplate Capacity (kW or MW): 401.8 kilowatts Refurbishment — Existing Capacity (kW or MW): NA Incremental Capacity: NA Projected Project Duration Construction Start Date: April 2014 Commissioning Date: December 2014 Energy Production Estimated amount of AC energy (kWh or MWh) to be produced annually for each year of operation for pp to a 15 -year power purchase contract length. Total Energy (kWh) 2015 581,938 2016 579,028 2017 576,133 2018 573,253 2019 570,386 2020 567,534 2021 564,697 2022 561,873 2023 559,064 2024 556,268 2025 553,487 2026 550,720 2027 547,966 2028 545,226 2028 542,500 Ll Please estimate the amount of energy in kWh that will be produced in each month of a typical year. The sum of the monthly estimates should total the annual estimates above. Jan 30,607 Feb 37,496 Mar 53,005 Apr 58,339 May 69,249 Jun 69,153 Jul 67,199 Aug_61,474 Sep 50,350 Oct 40,956 Nov 24,682 Dec 20,594 Please estimate the percent of energy that will be produced on -peak and off-peak in a typical year. The on -peak period is defined as those hours between 9:00 a.m. and 9:00 p.m., Monday through Friday, except the following holidays: New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. When a designated holiday falls on a Saturday, the preceding Friday will be designated a holiday. When a designated holiday falls on a Sunday, the following Monday will be designated a holiday. Off -Peak is defined as all other hours. Percent (%) Generated On -Peak: 69.3% Percent (%) Generated Off -Peak: 30.7% Energy Pricing Narrative The City will receive a credit on its electric bills for its self -generation equal to 7.37 cents per kilowatt-hour in the first year of system operation. The rate is expected to increase by 1.5 percent annually. Energy Pricing The estimated annual price schedule ($/kWh or $/MWh in 2013 dollars) for each year of operation for up to a 15 -year period. 2015 $0.737 2016 $0.746 2017 $0.757 2018 $0.769 2019 $0.780 2020 $0.792 2021 $0.804 2022 $0.816 2023 $0.828 2024 $0.840 2025 $0.853 5 2026 $0.866 2027 $0.879 2028 $0.892 2029 $0.905 Please indicate the percent of total energy produced that you plan to sell to Xcel Energy, and the percent you plan to consume on-site: Estimated % total energy to be sold to Xcel Energy: 0% Estimated % total energy to be consumed on-site: 100% Emission Rates If the proposed project will produce any of the following emissions, please provide emission rates in pounds per kWh at full load. PM -10 NA NOx NA CO NA CO2 NA Pb (lead) NA Project Team Jeremy Carter City- Administrator 6 Name Titic fears with Company Marc Sebora Cev Attorney 1 l Name 'l'itic Years with t `aml,any Kent F%,ner Dirvelor cif Public Warks 8 Mame Title Years with Company John Paulson Environmcntal Specialist 6 Name Title Years wiElx Company Stnndaud Gram Contract Tenw and Exceptions 1 wn uuthn6nd to nct on hehalfofthe applicant in this matter and I have m-cci+wed, revicwcd and do herrby accept the Standard Terms and C onditiomxs of the grant Ccntr#1C't inc IWed as Appendix C of the Xcel Energy Renewablc Dcvelopment fund R P except as shown on the ('ontmct Modification Form enclosed hemwitk I hereby authorize Xvel Energy to make any inquiries and obtain any ti nci.all information rx=ssary ao cvaluate my organiration's capability to implement the proposed project. 1 Aso autho ixe Xcel Energy to make any nese nary inquiries [o verify the information I have presentcxi. I also release all necessary inthrmation to Xcel Energy- Signature of Autborl7cd Rcpreswntaiive J e I herehy ceriny tI mt I have read and undc:rstwract the terms and condil ions conlained in the Xcel Energy RFP and that thr informal -Lon contained in this proposal is true. correct and complete to the hest of my knu ledge- SignatureofAuthorizec RcprcwiOali�L! 01 - D•a'tc StevLn W. Cook Mayor 7 C. STATEMENT OF WORK Executive Summary Technology. The City of Hutchinson (Hutchinson) is seeking an RDF grant to install the latest generation of tenKsolar photovoltaic equipment as a ground -mounted system on a capped municipal landfill site adjacent to the City's Wastewater Treatment Plant at 1300 Adams Street SE in Hutchinson. This proposal has been engineered and designed for a total of 401.8 kilowatts of nameplate tenKsolar RAIS Wave equipment with panels rated at 410 watts. Goals and Approach. This project will be a model in Minnesota for how to cost- effectively develop a significant solar energy resource on a landfill that would otherwise have little or no economic value to the City. Hutchinson's electric customers are served by a municipal utility but the City will own the solar energy facility and self -generate electrical power to offset the substantial electrical demands at its Treatment Plant. This unique "brownfields-to-brightfields" project will be a model for as many as 100 other closed landfill sites in Minnesota, many of them in the Xcel service territory. This project relies on a feasibility study conducted on behalf of the City by Ameresco, Inc., a certified Minnesota Energy Services Company (ESCO), that will serve as the City's design -build contractor for the solar energy project. Ameresco will provide interim and project financing, in part by entering into a capital lease for the facility in order to access substantial federal tax incentives available for solar energy. Without such an arrangement, Hutchinson would not have access to these federal incentives for solar. Ameresco will also operate and maintain the system for a period of 12 years and guarantee the energy performance of the system under Minnesota's Energy Savings Guarantee contracting rules. At the end of this 12 -year lease period, the solar energy project will be owned and operated directly by the City with all of the value from its power production directly offsetting the City's electric costs at its Treatment Plant. Costs and Schedule. The total installed cost for the tenKsolar equipment is $4.34 per watt for a total project cost of $1,742,489. Based on the current schedule for the award of RDF funds, final design, engineering and procurement will be completed by April 2014 with construction beginning in April. Construction will be completed by October 2014 with commissioning of the system by December 2014. Unique Features. This project is the first of its kind in Minnesota on a closed landfill site. tenKsolar's unique system design will allow the system to be built without any penetrations into the surface of the landfill, which will be a model for other landfill sites in the state that may wish to develop a similar solar energy installation. RDF Amount Requested. RDF funding of $958,369 is being requested, which represents 55 percent of the total project cost. RDF funds will be requested as a lump sum payment upon completion of construction of the project. 2. Project Goals: Alignment with RDF Mission The primary goal for this project is to design, install and commission for interconnection 401.8 kilowatts of nameplate tenKsolar equipment on the closed landfill site in the City of Hutchinson within the timeline and budget established for the projects. Additional goals that are directly tied to 2012 legislative goals for the RDF program include: Increase market penetration of renewable energy at reasonable costs. RDF funds are being requested for 55 percent of the costs for this project, which will result in a cost- effective demonstration of high -output solar equipment on a closed landfill site. Landfill sites have unique characteristics that increase the costs of the project, but this will still be one of the largest solar energy installations to -date in Greater Minnesota and the only project to -date in Minnesota on a closed landfill site. The power supply from the solar energy project will offset a major electrical load at the City's wastewater treatment facility. The use of a capital lease will allow the City to access substantial federal tax benefits for solar energy and realize substantial savings on its electric costs over time. Hutchinson believes the total installed cost of $4.34 per watt is reasonable to demonstrate this important application of Minnesota-based solar energy technology on a challenging site while also serving a major energy load in the City. Promote expansion of renewable energy projects and companies in Minnesota. All of the solar modules and most of the related equipment in this proposal will be manufactured in Minnesota. As a Minnesota city, Hutchinson interacts with other local governments that are likely to be interested in replicating its landfill solar project, or may be considering solar projects to offset a portion of the electric loads at their own municipal treatment facilities. Stimulate research and development into renewable energy technologies. The solar project in Hutchinson will serve as a demonstration of how to safely integrate solar energy on a landfill that is subject to development restrictions. The project will be a source of specific lessons learned as a project that represents one of the few options for the adaptive reuse of a closed landfill site. Develop near -commercial and demonstration scale renewable energy projects. Hutchinson's proposed project will serve as an important regional and statewide model for other local units of government that may be interested in developing their solar energy resources. It will also reinforce the market presence of tenKsolar in Minnesota and advance the commercial marketability of the newest tenKsolar equipment. 3. Project Objectives Specific products and deliverables. As the grant applicant and project manager, Hutchinson will be responsible for grant products, deliverables and achieving all benchmarks during the grant period. The City has managed other state and federal grants and many large public works projects that have given it the experience to create appropriate metrics and measurement for the project. With Ameresco and its other 0J project team partners, Hutchinson can effectively manage all of the RDF -funded activities in this proposal. The project -specific goals and objectives of this project are to: • Demonstrate a cost-effective model for developing a solar energy project on a closed landfill site in Minnesota; • Maximize the economic development benefits to Minnesota-based businesses, including new job creation and business expansion, from a $1,742,489 investment in solar energy capacity; • Create long-term financial benefits for the City of Hutchinson from the self - generation of electrical power for its treatment plant over 25 years; and • Broadly educate the public in and around Hutchinson about solar energy and the under-utilized potential for solar energy in Minnesota. PRODUCT: Design and construct all solar energy systems within the project budget and timeline. METRICS: 1.) Internal weekly project team meetings; 2.) Monthly reporting during the grant period; 3.) Internal financial tracking of sources and uses of funds; 4.) Final project report. TIMEFRAME: January -December 2014. PRODUCT: Demonstrate a cost-effective delivery model for development of a large- scale solar energy project on a closed municipal landfill site. METRICS: 1.) Challenges and lessons learned that are captured in project team meetings and monthly grant reporting; 2.) Analysis of findings and recommendations as a component of the final project report; 3.) Defined strategy for dissemination of lessons learned to other Minnesota cities and local jurisdictions with landfill sites. TIMEFRAME: January 2014 - March 2015. PRODUCT: Maximize the economic development benefits to Minnesota-based businesses from the investment in solar energy. METRICS: 1.) Summary reporting of the dollar value of all labor, procurement and professional services contracts during the grant period. TIMEFRAME: January 2014 -March 2015. PRODUCT: Generate long-term financial benefits to the City of Hutchinson. METRICS: 1.) Lease terms with Hutchinson that allow it to share in the power value from solar power production; 2.) Annual comparative study of costs of solar production and electric rates at the treatment plant. TIMEFRAME: January 2014 -December 2019. PRODUCT: Increase public awareness of the effectiveness of solar energy in Minnesota. METRICS: 1.) Inclusion of the solar energy project on the City's official website; 2.) Record of all public meetings and presentations regarding the project; 3.) Collection of any written materials and/or news media articles about the solar initiative. TIMEFRAME: January 2014 -March 2015. 4. Performance Measurements Minutes of weekly project team meetings. Minutes will be assigned to the EPC contractor by the City and posted to the City's official website. METRICS: Record of 10 completion of all solar projects on time and within the budget. Compilation of development issues and lessons learned. Monthly reporting during grant period. Monthly grant progress reports will be drafted jointly by Ameresco and the City, submitted to Xcel as required by the grant contract, and posted to the City's official website. METRIC: Record of completion of all solar projects on time and within the budget. Summary of all labor, procurement and professional services contract. Quarterly reporting on economic impacts will be required from the EPC contractor with aggregated data included in the final project report. METRICS: FTE -equivalent job creation directly and indirectly leveraged by the solar project for businesses located in Minnesota; procurement, professional service contracts and other business revenues leveraged by the solar project. Quarterly financial reports. Financial reports will be assigned to the EPC subject to review and supervision by the RDF project manager and as required by the RDF grant contract. METRIC: Completion of all solar projects within the project budget. Commissioning of systems. Final commissioning report on the solar project will be managed by the EPC contractor and submitted for approval to the Project Manager. METRIC: Operational capacity for all energy systems by December 2014. Final Project Report. A final project report will be prepared by the City of Hutchinson, with assistance from the EPC contractor, within 60 days of project completion, submitted to Xcel Energy, and posted to the City's official website. METRIC: Completion of the final report within 60 days of project completion. In addition to the required elements for the final report, the report will include lessons learned from the project, plans for dissemination of the lessons learned, and a summary of all meetings and presentations regarding the project during the grant period. 5. Protections for Xcel Ratepayers. The City of Hutchinson will submit its request for payment of RDF funds as a lump sum at the end of project construction. This assures that the project will be completed before there is any expenditure of RDF funds. Hutchinson has considerable experience with grant -funded projects and large public works construction projects. In addition, it has retained the services of Ameresco, a nationally -recognized ESCO and solar energy developer as the lead for the experienced development team that will be assembled for this project. These steps will increase the assurances for Xcel ratepayers that this project will be done on time, within the project schedule and will meet all of its project deliverables. The City and Ameresco entered into a Letter of Intent for this project on October 23, 2012, which included a request for Ameresco to prepare an initial feasibility assessment of the landfill solar project and evaluate its suitability for application of an RDF grant. The feasibility study included numerous site visits, an analysis of energy bills, and 11 ongoing consultation between Ameresco and City officials. On this basis, Ameresco recommended that the City seek an RDF grant and the City began assembling information for an RDF grant application. The City also directed Ameresco to begin its due diligence for its financial commitments of the construction financing, tax equity and debt financing needed to complete a major solar energy initiative. 6. Project Schedule Hutchinson is proposing to complete its engineering and design, construction and commissioning of the solar energy project over a 12 -month period and submit its final project report within 60 days thereafter. Based on an estimated January 2014 start to the project, the following major tasks, milestones and deliverables form the basis of that development schedule: January 2014 Finalize grant agreement for RDF funds. DELIVERABLE: Signed grant agreement. Enter into a final development agreement with Ameresco as the design - build EPC contractor. DELIVERABLE: Development agreement with Ameresco. February 2014 Secure final financing commitments. DELIVERABLE: Signed commitment for all necessary project financing March 2014 Complete final structural analysis and engineering on the project. DELIVERABLE: Completed engineering and design report. Enter into any subcontractor agreements for site preparation and construction. DELIVERABLE: Signed agreements with subcontractors. Initiate procurement of equipment from tenKsolar and balance of system materials. DELIVERABLE: Purchase orders for all solar equipment. April 2014 Secure all necessary building permits for the project. DELIVERABLE: All necessary permits in -hand. Finalize construction schedule for the project. DELIVERABLE: Approved construction schedule. November 2014Complete construction and interconnection of all solar systems. DELIVERABLE: Contractor statement of substantial completion. December 2014 Submit payment request for RDF funding. DELIVERABLE: Submission of payment request and all necessary supporting documentation. January 2015 Complete system commissioning and on-site utility inspections. DELIVERABLE: Commissioning statement from the utility. March 2015 Project close-out and draft of final project report. DELIVERABLE: Completion of approved final report 12 II. TECHNICAL ASPECTS A. PROJECT DESCRIPTION Technical Issues: Facility Configuration and Production Capacity. The solar energy project, totaling 401.8 kilowatts, will be configured on the site as follows: O � Vl T' m 1 Q � m T— z m m m mo m'� m n�� zap ' Aom z -4 f i CITY OF HLITCHINSON mHUTCHINSON LANURLL .. ' se..� s+.un HUTpHIN50N, MN AMERESCQ� GROUND MOUNT PHOTgVOLTIAC SYSTEM IH371LLLA7IOH C) PROPOSED PV SYSTEM LAYOUT C)----- - — ---- •-- PtW0VQ.TAIC ARRAY LAYOUT The output estimate, based on system nameplate capacity, is 581,938 kilowatt-hours for the first full year of production and assumed to degrade at a rate of 0.4 percent per year. Operational Characteristics. Hutchinson will procure and install newly manufactured fifth generation Titan solar modules that will be released by tenKsolar in April 2014 and are rated at 410 and 440 watts. The redundant cell architecture used in RAIS-WAVE modules enables the efficient construction of larger modules with an anticipated corresponding reduction in labor hours for installation. The modules, when combined with the reflective gain from the reflective panels manufactured by 3M Company, make the tenK models some of the most powerful production modules offered in the industry. Standard Solar Long monitoring will be included at the site for recording output data. Operation and Maintenance of the systems during the 12 -year period of the capital lease will be the responsibility of Ameresco. B. DETAILED PROJECT OVERVIEW Major Equipment Technology. tenKsolar has been selling its new generation of solar technology for the past five years. At the core of this technology is the proprietary RAIS- WAVE module architecture (Redundant Array of Integrating Solar), in which cells in each module are interconnected in a mesh rather than series. When combined with a unique digital control algorithm and embedded low -voltage redundant electronics that were also developed by tenK, the module virtually eliminates serial constraints found in other solar modules. To extend this redundancy from the modules to the grid, and take full advantage of the proprietary control methods in the module, a simplified conversion process is used to create grid -quality alternating current (AC). A proprietary stepped -pulse transformer (SPT) technology uses a simplified set of automotive -grade, low -voltage electronics to step -pulse the energy into a solid-state transformer. Unlike conventional inverters, no active electronics are exposed to grid -level voltages, improving up -time performance and reducing operating and maintenance costs. The technology also uses fully embedded, anti-islanding controls that have been third -party validated and certified in most international solar markets. Because of the controls residing in its electronics, tenK is able to interconnect SPTs in parallel, allowing the AC conversion process to operate redundantly. If one fails, the energy that would normally be lost is able to flow to another SPT. At times of low solar radiation, a reduced number of SPTs still operate, improving overall system efficiency. As a result, each tenK solar installation delivers full, 480 -volt AC grid -quality power directly from the array. Within the array, the maximum voltage is 57 volts DC, compared to conventional arrays at 600-1000 volts, and each module has full, built-in ground -fault and arc -fault protection. The modules are intelligent, and can sense an active connection. In case of a fire, de -activating the system from the grid anywhere on the AC side causes the modules to stop internally, avoiding safety issues for firefighters and first -responders. These same safety and embedded assembly features also simplify the installation process. 14 The RAIS-WAVE module control technology and stepped -pulse transformer technology are ideal configurations for integrating energy storage directly into the system without additional electronics or infrastructure. And due to its phasing controls, the system can also be used to actively balance phases. Beyond the improvements in reliability from eliminating all single points of failure and the high-voltage active electrical components in conventional solar arrays, tenKsolar panels take advantage of cell independence within the module to add illumination from static reflection. A proprietary spectroscopic reflector -based racking system developed by tenK and 3M gathers additional light from the unused gaps in typical solar arrays to increase energy delivered by the system. This results in a much higher level of energy density for the system as a whole. With its low -voltage systems design and integration, tenK is able to manufacture and sell its product at competitive pricing. The non -reflected efficiency of a tenK system is at or above conventional systems when just environmental losses in the system are considered. When including the energy gain from reflection, the efficiency of a tenK system is 20-40 percent higher than a conventional system, which has been validated in comparisons against other commercially deployed systems. The RAIS-WAVE modules are certified by third -party agencies to all of the applicable standards, including UL1703 and UL1741, and the stepped -pulse transformers are also certified to UL1741 and other standards. Cost or Market Barriers. For the latest generation of tenKsolar solar equipment, the advanced performance projected for the 410- and 440 -volt Titan solar modules and its integrated solar equipment package has not been extensively tested in the field at large scale. Verification of data from the field will be useful in establishing the cost- effectiveness and market positioning of this advanced solar technology. Total project costs for this solar project will be at or below typical costs for projects in Minnesota, at $4.40 per watt of nameplate capacity, including the unique factors associated with development on a landfill site. While the cost -per -watt compares favorably with the installed costs for other solar projects using tenKsolar technology in Minnesota, further efficiencies in the delivered cost of the systems need to be achieved. The pricing of the tenK package is competitive with equipment costs on other projects around the country, particularly when cost-effectiveness is measured in terms of kilowatt- hours that accounts for the greater power output from tenK systems and when costs are calculated as lifecycle costs of the electrical power generated over 15 years or more. Some of the remaining cost differential is associated with development of a project on a closed landfill site. As an experienced national developer of solar energy projects, Ameresco is committed to reducing the total project cost of solar energy projects in Minnesota. This project will provide additional information from the field for how to reduce the construction costs of solar energy systems at larger scale in this market. The 15 installation of a large-scale solar energy project on a closed municipal landfill will provide a specific model for how to cost-effectively replicate this project. 3. Current Level of Commercial Use Operational experience to -date. tenKsolar solar equipment has been marketed and sold for five years in domestic and international markets. The tenKsolar equipment package is primarily manufactured at its facility in Bloomington, Minnesota and previous generations of its equipment have been installed at numerous sites. In Minnesota specifically, tenKsolar equipment has been used in about 140 projects, totaling 2.2 megawatts with projects in progress raising that aggregate total to 4.0 megawatts by the end of 2013. The fifth generation of tenKsolar equipment, the larger "Titan" panels rated at 410- and 440 -watt capacities, has just been released and has not been in broad commercial use. However, tests of the panels were conducted at the National Renewable Energy Lab (NREL) in Golden, Colorado and at a Duke Energy test facility outside of Charlotte, North Carolina. Those tests included direct comparisons of output with other solar technologies and an analysis of panels placed off -azimuth to shift output to peak periods. Overall, output in these tests was 20-30 higher for tenKsolar equipment compared to conventional systems, and 21 percent higher in an off -azimuth positioning of tenKsolar modules that were able to produce 60 percent of their DC power rating at 6 p.m. Technical aspects not commercially proven. The newer form of 410 -watt panels, the latest generation of tenK equipment, needs to test cost-effectiveness and functionality at a commercial scale. Although not primarily on this project, the tests include: • Best -in -class density of energy production of 190 kilowatt-hours or more of annual production on average for each square meter of panel area, sustained over at least a three-year period of time. This target output was tested for a small array at the National Renewable Energy Laboratory (NREL) in Colorado in 2012 but has not yet been established at larger scale and in Minnesota conditions. • Using the latest feature of distributed storage within the arrays, successfully limit the change rate of output from grid -activated PV panels to no more than 4 percent of nameplate capacity within ten second intervals and 8 percent of output within one -minute intervals over the course of an entire year. This "active buffering" principal was tested on a small array but has also not been tested at larger scale. • Fire and electrical safety compliance with the NEC 690.12 standard without Bolt- on switches and while connected to existing electrical sub -panels within a large commercial -institutional building. NEC 690.12 requires all wiring within the array to drop to no more than 80 volts within 10 seconds of system disconnection from the grid. • Covering early -morning and late -day peaks by adding some amount of energy storage to the system, without adding significantly greater costs associated with robust energy storage technologies. The RAIS-WAVE system can include energy storage of varying amounts without extra components with its bi- directional stepped -pulse transformer topology. 16 Evidence of technical performance and reliability. In 2012, a tenKsolar RAIS-WAVE photovoltaic system was installed as south and southwest facing test arrays in Charlotte, NC. The System Advisory Model (SAM) based on the TRNSYS5 computational engine from the University of Wisconsin -Madison was used to predict energy performance. Energy shifts were also observed and the model was used to illustrate the effectiveness of integrating the proprietary energy storage device directly into the array. Energy Production Modeling. The RAIS-WAVE system of an integrated module, reflection, and unique electrical topology is generally placed in an orientation consistent with conventional solar arrays. In northern climates, the system uses a 45 -degree tilt. A spectroscopically selective reflector is placed opposite each of the interior PV modules facing north, at a 32 -degree tilt. Spectrally filtered light that would normally fall in the gaps between the rows is used to boost total illumination on the module surface. Due to the unique properties of the cell's electrical topology, highly non-uniform illumination from a static reflective surface is acceptable to the module. SAM was used as the basic modeling system with a reference system operating at NREL and a TMY weather file for Charlotte to validate the SAM modeling for a system facing directly south. To account for reflected illumination, the altitude -by -azimuth table of SAM was modified to account for the direct beam effects of the reflectors and shifted to align to the array. Measurement System. Two 9.72 kilowatt tenKsolar RAIS-WAVE systems were installed at a Duke Energy facility near Charlotte, NC in May 2012. As noted, each module within the system operates independently and self -records power -on hours (POH), accumulated energy and other information. One array was installed directly south facing and one array was installed facing 70 -degrees southwest to optimize time -of -day energy production. In this analysis, only the reflected rows were considered and modules on the south side of each array, without reflectors, were not included in the analysis. South -Facing Results. AC output for the south facing array was measured on July 29 and December 1, 2012, and normalized to the rated peak DC output of the system. The data was compared with modeled SAM results for a representative day, both for the RAIS-WAVE array and a conventional system with a 10 -degree module tilt. There was general agreement in the shape of the July output curves of the two systems, with a small offset that was likely due to weather differences versus actual conditions. However, due to the inability to add reflected illumination, losses due to temperature, alignment losses and DC -to -AC losses, there was significantly lower production for the conventional system. The December data also showed good agreement in shape and magnitude between the systems but lower production overall for conventional panels. Southwest -Facing Array Results. Data on the same days, using the same weather file and reference days, was measured for the southwest -facing array and compared with the predicted SAM output. There was a unique shape and character to the two curves, and close agreement in both the shape and magnitude on the days. Included for reference was a conventional 10 -degree tilt system both facing south and at 250 degrees, where the low tilt modeled a limited effect from rotating the system. A higher tilt conventional system could be considered but the physical space required to optimize for late -day sun angles would be much greater. Data for the RAIS and conventional systems found reductions in total energy produced through the day for systems turned significantly away from south. 17 At 6:00 pm in Charlotte on July 29, both the south -facing RAIS-WAVE array and the conventional systems were delivering AC power at 25 percent of the DC rated power. The southwest -facing conventional system improved the 6:00 pm AC performance to 32 percent of the DC rated power. In contrast, the southwest -facing RAIS-WAVE system was delivering AC power at nearly 60 percent of its DC rated power. Module -to -Module Performance. Because of its unique module architecture, RAIS- WAVE performance and variations within the array could be tracked over the period of time of the study (June 7 to November 30, 2012) for power -on hours, energy production and other salient variables. Data was read directly from the system using a proprietary digital power -line communication feature or the binary digital information feed from the proprietary LED device on the front of each module. The POH was 2,022 hours for the south -facing array and 2,004 hours for the southwest -facing array due to a slightly later start for these modules. The south facing modules produced 850 hours of energy versus 700 hours for the southwest facing array, a reduction of 21.4 percent in total energy produced. It was also possible to assess the variation of energy production performance of each module during operation. The south -facing array had a 2.1 percent standard deviation over the mean, including all factors such as the variance of each module as produced, variations in illumination on the module surface (both direct and reflected for interior and exterior modules), thermal operating differences, etc. For the southwest facing array, the predicted AC energy was within 3 percent of the measured energy over this time period. The predicted DC energy is within 3 percent of actual DC energy as well, both measured at the DC -to -AC conversion point and also measured as an accumulation of all modules. Contribution to Market Readiness. Development of a large-scale solar energy installation at a landfill site will contribute to market data that will increase the market readiness of the next generation of tenKsolar equipment. Hutchinson and Ameresco will work closely as a development team with tenKsolar to design and implement solar energy projects and develop appropriate performance metrics that are most likely to advance the market readiness of the technology. This large-scale solar energy installation, and the unique factors of its landfill site, will contribute much greater understanding of development efficiencies for this type of development of solar energy in Minnesota. As an industry and as individual companies involved in the solar energy business, it is a goal to bring down the total costs for installation of large solar energy systems to a level at which solar is likely to compete successfully with other sources of power generation in many circumstances and in multiple applications of the technology. Location. C. Project Development Details Ownership, Third -Party Agreements. The solar project will be owned by the City of Hutchinson subject to a long-term capital lease with a project -specific limited liability corporation that will be established by Ameresco. This structure will facilitate the ability of the project to access substantial federal tax incentives for solar energy ---federal support that would otherwise not be available to the City as a non -taxpaying entity. With this ownership structure, Hutchinson can maximize its leverage of RDF grant funds with $522,746 in federal tax benefits that represent 30 percent of total funding for the project. Following a 12 -year term for the lease agreements between the City and Ameresco, the City will assume full operational responsibility for the solar energy system on its landfill site and have no further contractual obligations to Ameresco. At that point, the system will continue to generate electrical power for the City for another 10-15 years, generating about $354,000 in economic benefits to the City over the expected lifecycle of the solar system's operation in the form of reduced electrical costs. During the terms of the 12 -year lease, Ameresco, as leaseholder, will be responsible for all operation and maintenance of the solar equipment. It will also be required to guarantee energy performance of the system as a design -build contractor under the state's energy savings guarantee contracting rules. At the end of the lease period, the City may contract with a third party for operation and maintenance of the solar system or take on this responsibility with its own facilities staff, who will be trained in how to conduct all routine maintenance and inspection work. 19 Site Control. The City of Hutchinson owns and has site control of the landfill location that has been identified for this project. The Letter of Intent entered into between the City and Ameresco evidences the willingness of the City to use its site for installation of the solar energy project. The City and Ameresco have also verified that despite use restrictions on the site, no further environmental assessment will be required by the MPGA, which has evaluated the project as part of its Voluntary Investigation and Cleanup (VIC) program for landfills. The ballasted design of the solar system will not require penetration of the existing grade, which allows system construction and operation to occur without disturbing any of the waste material in the landfill. Licensing and Permitting. The City directly controls all of the permits that will be required for this system, which are likely to include only building and electrical permits. The City of Hutchinson is currently working with the Minnesota Division of Energy Resources as part of the Minnesota Solar Challenge to develop solar -specific provisions in its municipal building code. Formal adoption of solar standards may require that the solar system layout receive a conditional use permit that sets other requirements for fencing, setbacks, etc. Ameresco will work with the City to make any permit or land use applications and secure all of the necessary permits, a task that has been included as a benchmark activity on the project schedule. Resource Assessment. The first-year annual production for the solar energy system was calculated on a site-specific basis using the National Renewable Energy Laboratory's (NREL) System Advisory Model (SAM) performance tool. This tool allows for consideration of the reflectance factor that is an integral element of the tenKsolar equipment package. To substantiate the use of the SAM performance tool, a reference tenKsolar RAIS- WAVE ground -mount array consisting of 10, 180 -watt modules was installed at NREL's Golden, CO test facility in March, 2012. The arrays consisted of five front row modules at a 45 -degree tilt not receiving reflected illumination, and five rear modules also at a 45 - degree tilt that were receiving reflected illumination from the spectroscopic reflectors oriented at 32 degrees from horizontal and facing north. The system's DC and AC production was measured using an independent data collection system recorded at one - minute intervals, concurrent with electrical currents and temperatures of select modules. Various irradiance measurements including ground horizontal irradiance (GHI), plane of array (POA), ambient temperatures and wind measurements were also made. The reference conventional flat plate array for comparison purposes was a pole -mounted, 40 -degree tilt system consisting of 6, 210 -watt conventional modules operating with a string inverter. The system DC and AC production of the conventional array was also measured over the same time period, and included the POA irradiance. Energy production in kWH was normalized to 1800 -watt DC nameplate capacity from the tenKsolar array for selected dates in the period from March to June, 2012, and calculated as the total system AC production of all 10 tenK modules, including panels with and without reflectance. This was compared to the AC energy production from the 20 conventional system in kWH normalized to the nameplate rating of 1260 -watt DC over the same time period. Due to the level of integration into the module, the DC to AC loss in the RAIS-WAVE array was from DC wiring losses of less than one percent, an inverter efficiency rating of 96 percent, and any AC wiring loss. There were no other module related losses, matching losses, within -module losses, nameplate, diode or interconnection losses, etc. Non- uniform soiling losses were also greatly minimized due to the cell interconnection architecture. This resulted in a very high DC -to -AC efficiency of over 96 percent, compared to the more typical value of 88-90 percent for the conventional array. Because the RAIS-WAVE ground mount system was a small array and each module operates independently, individual modules were also instrumented and measured for power in order to validate the power under each condition within the array, including five non -reflected front row modules, and three reflected modules in the back row which received reflected light through the entire day. Due to sharing of reflection between modules before and after solar noon, there were also two reflected modules on the outer edges that received only a portion of reflected light through the day. In a typical 100 kW configuration, there would be minimal front and row edge modules in comparison to interior reflected rows, so reflected row production from the study would be most typical. On this basis, NREL found that the equivalent hours of energy production of this configuration of tenK panels was 243.4 hours of AC energy, or 27.2 percent more than the 191.3 hours produced by the conventional pole mounted array over this time period. On March 30, the reflected modules produced AC energy equal to 108 percent of nameplate compared to the conventional system producing 87 percent of nameplate, or a gain of 24 percent. On May 4, the reflection gain was higher due to the higher sun angle, and an ambient temperature that day that was similar to March 30. Again the reflected modules produced 110 percent of nameplate compared to the conventional array production of 83 percent of nameplate, or a gain of 32 percent. On June 9, the ambient temperature was higher, and the AC energy produced by the reflected modules dropped to 100 percent of nameplate, compared to 79 percent of conventional nameplate, but still a gain of 27 percent. Finally, the performance ratio based on the POA irradiance values on each module configuration was calculated, using the DC rated nameplate values to compute the module efficiency for each type. The performance ratio for the conventional array was 77 percent, typical of a conventional high profile pole mounted array with superior cooling properties. For the RAIS-WAVE front modules without reflectance the performance ratio was 82 percent due to the improved electrical topology alone, since no reflected light was cast onto the front modules. For the reflected modules that would make up the bulk of a tenK system, the performance ratio was 105 percent, a 36 percent improvement over the conventional array. tenKsolar believes the NREL study validates the SAM system for assessing the projected output of the tenKsolar energy system. Over time, a degradation factor of 0.4 percent annually would be applied to energy production from each of the arrays. Although this is somewhat less than industry averages for degradation in production, it is greater than the 21 degradation factor in the field for installed tenKsolar systems and reflects the high quality materials used in the manufacture of tenKsolar panels. Financing Plan. Ameresco has agreed to provide the project financing for this project, including the tax equity financing based on the Federal Investment Tax Credit (FITC) and depreciation schedule for solar energy equipment. Ameresco will provide this financing upfront which will allow Hutchinson to receive its RDF grant as a lump sum at the end of project construction. A detailed budget for the project has been included as Appendix B. The following summarizes the sources of funding for the $1,742,489 in Total Project Costs: FITC tax equity $522,746. RDF grant 958,369. City of Hutchinson 100,000 Developer financing 161,374. TOTAL: $1,742,489. The detailed project budget in Appendix B also includes information on project expenses, with a budget summary provided below: Equipment $770,595. Electric subcontract and BOS 670,344. Site preparation 94,118. Project management 83,939. Materials 29,876. Consultants 5,382. Contingency 88,235. TOTAL: $1,742,489. RDF funds represent about 61 percent of the costs for equipment and materials, electrical subcontractor and site preparation with no other development costs. That speaks to the high degree of leverage and the appropriateness of the use of RDF funds in this project. As noted, matching amounts include $522,746 in federal tax credits, $100,000 from the City of Hutchinson and $161,374 in developer financing. Interim financing during the construction period will be provided by Ameresco, in addition to its tax equity and other project financing. An operating proforma for the project has been provided as an attachment. Travel expenses of $7,000 are included in the project budget under project management. D. Electrical Generation The Ameresco feasibility study estimated the annual production and percentage of total energy demand that will be supplied by the solar energy system at the site. The study also reviewed current average annual energy consumption at the Water Treatment Plan 22 based on an analysis of actual monthly energy bills from each site. Included in the study is the solar production for each month of the year. The following table shows the aggregate amount of estimated solar energy production for the first 15 years. Production by month has been summarized in the Grant Application but is also provided for each site, based on the SAM performance tool, as an attachment. The only limitations on production will occur in the event of an interruption for site repairs and replacement projects. Year 1 581,938 kwh Year 2 579,028 Year 3 576,133 Year 4 573,253 Year 5 570,386 Year 6 567,534 Year 7 564,697 Year 8 561,873 Year 9 559,064 Year 10 556,268 Year 11 553,487 Year 12 550,720 Year 13 547,966 Year 14 545,226 Year 15 542,500 TOTAL: 6,430,073kwh Power generation from 3-7 PM in July. Without any additional energy storage or off - azimuth positioning of the solar panels, the anticipated kilowatt capacity of these systems will be 100 percent at 3 p.m. and 60 percent at 7 p.m. in the month of July for a blended rate during this timeframe of 75 percent of the DC -rated nameplate capacity. Peak production: 403,283 kilowatt-hours (69.3%) Off -Peak production: 178,655 kilowatt-hours (30.7%) Year 1 Production By Month: January 30,607kWh February 37,496 March 53,005 April 58,339 May 69,249 June 69,153 July 67,199 August 61,474 September 50,350 October 40,956 23 November 24,682 December 20,594 E. Project Team City of Hutchinson John Paulson, Environmental Specialist, will be the primary project and grant administrator for the City of Hutchinson. He will be managing and providing all grant administration and reporting to Xcel Energy as described in the RFP, in partnership with the Project Developer, Ameresco, Inc. John Paulson will coordinate all construction and scheduling to meet agreed-upon project schedules. Ameresco, Inc. Ameresco has more than 950 employees throughout North America. Ameresco's Minnesota office in Eden Prairie has over a dozen energy professionals who can assist and coordinate all account and project management requirements for this innovative solar PV project, in unison with Ameresco Solar's world-class staff of experts in solar PV development, engineering, procurement, construction and project financing. The following is a list of the key members of Ameresco's proposed project team. John Neville, Regional Director, will manage communication between the City of Hutchinson and all Ameresco personnel dedicated to this project. John will work with Ameresco staff and resources to determine how best to achieve goals and objectives and to coordinate the development and implementation of this solar PV project. Jim Walker, Director, Solar PV Grid -Tie, will be Ameresco Solar's Project Leader for Development and Design Engineering, Project Management and Contracting, Project Startup & Commissioning & Operations. Ameresco Solar's Team, under Jim Walker's leadership, has developed and implemented over 43 MWs of solar PV. Ameresco Solar will provide development and design engineering, led by Luis Alegria, Senior Project Development Engineer, and Brian Pitreau, Senior Project Development Engineer, including system design, equipment specifications and drawings, construction drawings, permitting assistance and construction quality review. Ameresco Eden Prairie will lead the local project installation and construction management, directed by Gary Lovitz, Local Project Manager with assistance from John Bamman, Ameresco Solar Project Manager. Gary Lovitz will manage the local subcontractors and equipment/ materials vendors to ensure exceptional project delivery. In addition, Gary Lovitz will direct other Ameresco construction resources to include Safety, Scheduling and Administration. Gary Lovitz was the Project Manager for a recently completed energy project for the City of Hutchinson that included two energy efficiency grants provided by the State of Minnesota, Department of Commerce. The local account management staff will be led by Michael Zukowski, Business Development Manager, including proposal coordinators and customer service 24 specialists. Over the last few years, Michael has worked with the City of Hutchinson on various energy efficiency and renewable energy projects, during development and implementation phases, ensuring consistent customer communication and quality. The following is an organizational chart for Ameresco's Eden Prairie, MN Office. Corporate Oversight Ameresco, Inc. George Sakellaris, President and CEO Eden Prairie, MN David Anderson, Executive Vice President Joseph DeManche, Executive Vice President and E&O John Neville Regional Director, Midwest Region Overall Supervisory Role Wendy Anderson I Proposals/ Office Manager ---------------------- r Jeffrey Riegle Kent Wolf Robert Krukoski Gary Lovitz Eject Developer, Federal Team Business Development Manager Sr. Project Development Engineer Sr. Project Manager r Dean Robinson Michael Zukowski Brian Pratt Mechanical Sr. Project Management Engineer Business Development Manager Sr. Project Development Engineer Contractors Renewable Energy Y Electrical Ben Heuiser Sales Consultant 1 Engineering & Design Contractors Director, Plant Operations Robert Long Consultants Law Firm Partner r Construction Sub -Contractors E— Marc Retish Sales Consultant 2 Business Development Manager John Doll Past State Legislator Sales Consultant 3 Charles Kyte Past MASA Exec Director The following is an organizational chart for Ameresco Solar, located in Framingham, MA. 25 AMERESCO, INC. Corporate Oversight lllllII�"7__ George Sakellads, P.E., President and CEO Joseph DeManche, P.E., Executive Vice President David J. Anderson, Executive Vice President Jeff Bishop, C.E.M., Vice President — Engineering Peter Christakis, C.E.M, Vice President—Construction and Operations Johann Niehaus, Director—Solar PV Grid -Tie Engineering Jim Walker, P.E. Michael T. Bakas, Senior Vice President Director - Solar PV Grid -Tie Il Development Engineering AMERESCO Ameresco's Project Leader Luis Alegria, NABCEP Brian Pitreau, P.E., NABCEP John Bamman Matthew Durette, NABCEP Kevin Sullivan Senior Project Management — Senior Project Management Project Manager Project Development Engineer Operations Project Manager Engineer Engineer Nick Nikolaou Roger Gyebi Bill Miller Paul Makris Arthur Sakellaris, P.E. Project Manager Associate Project Development Electrical Project Manager Senior Project Management Electrical P.E.Approval Engineer Engineer I Ken Gross Michelle Bebrin Matthew Durette, NABCEP Sub -Contractors Michelle Bebrin Director, Safety & Risk Project Development Engineer Project Development Engineer Management Electrical, Other as required Project Development Engineer Operations & Maintenance Roger Gyebi Sub -Contractors 'ProjectCommissioningommisltage, g _ Customer Training Michael Zimmer Associate Project Development Mass Electric, Bond Brothers — System Tests (voltage, power) _ Equipment Inspection Associate Project Development Engineer — System inspections _ System Monitoring Engineer — Safety checklist — Customer Invoicing Construction Mgmt. and — Comparison to design — Maintenance & Repairs Consultants General Contractingperformance specifcaitons Development Engineering n — Padicipate in MA Solar Carve- - Solar PV System stem Desi n AMEC, CBI, CEG —Manage Construction Budget Out Y 9 and Schedule — Equipment Specifications and — Hire and Manage Drawings Subcontractors — Preparation of PPA — Order, Verify, and Pay for Engineering Documents Design Engineering Pads/Materials — Solar PV System Design _ Assure Site Safety & — Construction Specifications Environmental Compliance and Drawings _ Assure Construction Quality — Permitting: Environmental, _Organize and Run Utility Construction Pro — Construction Quality Review Meetings Progress Ameresco, a Proven Solar PV Installer Ameresco is dedicated to bringing green, renewable, solar energy installations to our customers. Ameresco has installed 200 MWs of renewable energy generating assets, including 43 MWs of solar PV, in North America. The design, installation, and operation of our projects have helped our team develop an efficient and creative approach to projects. Our team offers benefits, such as: • Over 25,850 MWh of solar PV energy annually at no upfront cost; • Revitalization of previously under-utilized brownfield sites - capped landfills - for solar PV installation; • A proven track record of renewable energy sales to governmental agencies; and • Knowledge of Renewable Energy Credit registration, ownership and sale. "I applaud Ameresco, one of the nation's leading energy service companies, for its role in bring clean, renewable solar power to state agencies." Ian Bowles Former Massachusetts Energy and Environmental Affairs Secretary 26 Ameresco's commitment to being green, clean, and sustainable has been recognized in numerous awards and accommodations, including: • In 2003, 2004, 2007, and 2009 Ameresco and its projects were honored with awards from the U.S. Environmental Protection Agency for power generation projects that uniquely promoted and enhanced environmental protections and emissions reductions while delivering reliable base load generation to its municipal clients. • The Commonwealth of Massachusetts, Executive Office of Energy and Environmental Affairs awarded to the City of Lowell and Ameresco the Leading by Example Award for its energy efficiency performance project and solar PV projects at municipal and school buildings from. • Ranked 7th in TheGreenjobBank's list of Top 10 Green Employers of 2012. Ranking was based on number of green jobs posted online in 2012. • Ranked 29th as part of The Boston Globe's 24th annual Globe 100 list of top -performing public companies in Massachusetts. • Renewable Energy World, 2012 Excellence in Renewable Energy Award Program, Bioenergy Project of the Year Award • Climate Change Business Journal's 2010 Business Achievement Award for Growth in 2011. Ameresco's Qualifications Ameresco (NYSE: AMRC) is a leading publicly -traded energy services company headquartered in North America specializing in the development and implementation of energy services including energy generation, energy efficiency solutions and renewable energy systems. Ameresco has the skill, integrity, and financial strength to faithfully perform and complete the proposed work, as is shown by: • 3 billion dollars of construction projects: Ameresco has built three billion dollars of energy projects including solar PV, energy efficiency infrastructure improvements, landfill gas generation projects, biogas generation projects, bio- mass generation projects, and geothermal projects. • 43 MW of solar PV projects: Our engineers and construction teams have designed and/or built forty-three megawatts of solar PV projects. Ameresco has financed and provided EPC services for projects in Massachusetts, Ontario, Arizona, Utah, Washington, DC, and other states that support solar PV. • 62 offices in North America: We have the depth and breadth of more than 950 employees, comprised of professional engineers, construction managers, finance and capital markets professionals, legal and regulatory professionals, and operation and maintenance staff. 27 • Profitable, financially strong public company: Ameresco (NYSE:AMRC) had a construction backlog as of September 2012 of $1.46 billion. Our third quarter 2012 revenues were $163.9 million and our net income in the quarter was $6.8 million. • Operate and maintain our solar PV installations: Ameresco has the in-house technology, staff, and systems to a) continuously monitor solar PV operations, b) report alarms and problems, and c) dispatch maintenance staff using our work order management system. We also test and re -commission each site once a year. This O&M experience provides feedback to our design engineers, creating a virtuous cycle for continuous design improvements. • International solar PV equipment distribution business. Ameresco Southwest, a wholly-owned subsidiary of Ameresco, Inc. is a large, international distributor of solar PV equipment -- enabling us to procure PV panels, inverters, mounting racks, and other system components under high volume, low cost contracts. The common thread among all of Ameresco-'s projects is its team's ability to find ways to overcome barriers to complete projects and realize significant economic and environmental benefits consistently and successfully for all project stakeholders. Public Website Access: MyEnergyPro In conjunction with the data acquisition system, we offer our customers large -screen LCD television kiosk displays which utilize Ameresco's proprietary software, MyEnergyProTM, to display key solar performance data through pictures, graphs and text in a user friendly way. The data includes current weather conditions, current PV performance, project photos and information, and historical values of production and CO2 offset and equivalencies. The data updates on 15 -minute intervals throughout the day. MyEnergyPro may be viewed on the kiosk displays through the facilities or may be accessed on the web via links on the customer's website. By accessing the website via a computer, users have access to live information as well as historical data. The web displays are fully -customizable to meet the needs of our customers. WV AMERE5COa be�ea Ambleni Tempeeelum: X'b ®ceu le.�,r�...,��:.e,.�, r � hmam�ree: ul wLam 3, 616 kWh nc 22,966 kWh 2,Td] Ibs CO: a 16,6]61ba COe � 9 [era g °{� 1 cera 0 homes 4 1 homes J$ 31,960kWh I* 31,966kWh y 16 22.93919s CO: 22,9391ba CO: u � 2cars �AL � 2carP 1 homes 1 hom�a City of Lowell, Massachusetts The City of Lowell and Ameresco have been partnering on renewable and energy efficiency projects for many years. Ameresco has been able to offer budget neutral solutions, including two solar PV Power Purchase Agreement which required no capital investment from the City. .mel Porvtt 14CI J6.61 kW er IACI 260 kW • Ameresco has completed solar PV installations at four (4) schools and the Lowell Memorial Auditorium • Presently, a 1.5 MW system solar PV array at the City's capped landfill is in design and permiting with installation estimated to be completed in 2013 • Lowell was able to create a new position of City Energy Manager which is partially funded by the savings from Ameresco's projects • PPA and ESPC projects have enabled Lowell to leverage government and utility incentives to become a Green Community. Project Facts • Total System Size: 1.85 MW DC o Phase I: 348 kW o Phase IL• 1.5 MW • Expected First Year kWh Output: o Phase L• 435,000 kWh • Project Type: Power Purchase Agreement (PPA) • Construction: o Phase L• February - November 2010 o Phase IL• To be complete 2013 • Client Contact: P. Michael Vaughn, Chief Procurement Officer City of Lowell City Hall 375 Merrimack Street, Lowell, MA 01850 Phone: 978-970-4110 "We are pleased to continue and expand our partnership with Ameresco, which has already had a positive impact on our environment and our local economy. These new solar installations will allow for significant energy cost savings that can be redirected into the reinvestment and rebuilding of our community for all residents." n i .,....,i., rl:—. Organizational Description. Hutchinson is in McLeod County, and has a population of 14,178 (2010 census). The overall vision for the City of Hutchinson is "we will continue to be an involved, progressive, and innovative community that promotes our regional prominence while preserving our hometown character and delivering quality, cost- effective services." The City of Hutchinson has direct experience with energy projects and utility management through its municipal utility corporation. Providing a stable revenue source to the City's general fund, Hutchinson Utilities Commission (HUC) has generated municipal power since 1935. The City of Hutchinson is proceeding with its development of a solar energy installation at its municipal landfill site directly and outside of the 30 structure of its municipal utility. As such, the HUC is not a party to this project, but has been kept abreast of the proposal from its earliest consideration. The City is a relatively high and constant user of energy at its waste water treatment plant, which will consume the entire output of the proposed solar array. Energy efficiency improvements at the waste water treatment plant have resulted in a 23.5% reduction in power consumption since 2007. These improvements include lighting retrofits, expanded use of variable frequency drives, increased integration of process controls and online monitoring, and promotion of nutrient reduction options to industries. F. Final Project Reporting Project intent and project findings. Hutchinson will be responsible for the Final Project Report as well as the primary deliverable of this grant, which is to cost-effectively design and construct a 401.8 -kilowatt solar energy project at its landfill site. Project findings will be recorded as part of monthly grant progress reports and through other affirmative measures and will be included in the final project report. Hutchinson has extensive experience with the grant -funded projects and management of large development, public works and infrastructure projects. It has substantial in-house skills for project reporting and analysis and is committed to public transparency in the projects it undertakes on behalf of the residents of the City. In particular, Hutchinson is aware of its responsibilities to record its findings and make recommendations on how project developments site like this, i.e. on a closed landfill site, can be done efficiently by other communities and local units of government in Minnesota. Benefits to the public and private sector. The City of Hutchinson will benefit directly from locking itself in to a modest electric rate with a low annual escalation for a portion of its electric power supply. Residents and businesses will benefit financially from this arrangement as well, which is likely to reduce operating costs for its Waste Water Treatment facility by $354,000 over the next 25 years. To the extent that electric rates increase by more than one and a half percent a year during the 12 -year term of the project lease, the benefits to the City and its residents will be even greater. The general public around Hutchinson and area businesses and institutions are also likely to benefit from seeing the cost-effective development of solar energy in their community. Reducing costs to operate the Waste Water Treatment Plant are likely to be reflected in lower fees paid by residents and businesses for this municipal service. In addition, a successful solar energy project may prompt others to develop their own solar resources. Both the public and private sectors statewide will benefit from the development model Hutchinson is pursuing with a large-scale solar energy installation on its closed municipal landfill. Lessons learned. Project reporting for this RDF project will focus on lessons learned about the key issues and questions that have been identified in this grant, such as: 31 1. How can a solar energy project be most cost-effectively developed on a closed landfill site? 2. What are the quantifiable economic benefits of this project for the City and its residents and businesses over time? 3. Is the development of solar energy on a landfill site one of the most cost-effective alternatives for use of these sites in Hutchinson and other communities with closed landfills? 4. Will the development of a 400 -kilowatt solar PV project in Hutchinson be a catalyst for further job creation, business growth and project development in renewable energy? The project reporting that Hutchinson will do will include not only lessons learned from this project, but also recommendations on development methods and policies that will be of value to other communities in Minnesota. Summary of benefits: Economic. Final reporting will focus on the model for cost- effectively installing solar energy on a landfill site by maximizing federal tax incentives, and quantifying the benefits of the solar energy project to the City and the regional and state economy. Summary of benefits: Environmental. The final project report will focus on reductions in greenhouse gas emissions and developing a beneficial use for a large area of land in the City that would otherwise not add any value to the community Summary of benefits: Ratepayers. The final report will focus on how to reduce costs to meet the demand for more renewable energy, particularly for other communities that may wish to develop solar energy projects on closed landfill sites. Acknowledgement of RDF Contribution. Acknowledgement of the RDF grant from Xcel ratepayers in Minnesota and Wisconsin will be included in all presentations, printed and electronic communications about the project. It will be acknowledged on the City's official website and in signage that will be posted at the project site and at the Waste Water Treatment Plant. III. PROJECT BENEFITS A. Economic benefits Job creation. The contract with Ameresco for installation of the solar energy systems will require a subcontract with a Minnesota-based installer team for at least 2,000 labor hours over a six-month period beginning in April 2014. Ameresco's development model relies on sub -contracting locally for all of the direct labor, electrical interconnection work, and most of the other professional services that will be required to complete the project. This will result in a significant economic investment in Minnesota's growing solar energy and related businesses and will sustain and create a number of good -paying jobs in this part of the state. 32 In addition, the procurement of solar panels and related equipment from tenKsolar will strengthen that firm and manufacturing employment at the tenKsolar facility in Bloomington. To the maximum extent possible, Ameresco expects to procure all necessary balance of system materials, equipment rental and professional services from vendors in the area or elsewhere in Minnesota. Taxes. Solar energy equipment enjoys preferential tax treatment in Minnesota so there will be no sales tax revenues from the procurement of equipment for these systems. Likewise, the project site is non-taxable and publicly -owned so there will be no additional market value subject to higher property tax payments as a result of this project. There will be a small amount of fee revenue for the City from issuance of the electrical, building and other land use permits for the project. The most significant impact on taxes will be from about the savings on electrical costs at the Waste Water Treatment plant over the next 25 years, savings that may reduce the level of local taxation required to operate that facility. State tax revenues will result from wages and salaries paid to employees of firms sub- contracted to do work on the project. While the project is expected to have $1.76 million of mostly direct effects on the state economy, the Governor's 2009 Green Jobs Task Force estimated that renewable energy projects have more than a five -times multiplier for measuring the indirect impact of renewable energy projects, which would be an economic impact of $8.8 million in the case of the Hutchinson project. Other benefits. Solar energy systems that are developed by public agencies such as the City are the most likely to educate the general public about the costs and benefits of solar energy in Minnesota. In a sense, as residents of the City, every business and individual living in Hutchinson has an ownership stake in this City -owned solar energy project. As noted in this proposal, Hutchinson is committed to capturing the lessons learned from this project and sharing that information with other communities that may wish to develop solar energy project on closed landfill sites. The City's findings and conclusions will be shared with other communities in the various forums in which Hutchinson interacts with other local units of government in Minnesota and as requested by those units of government. Cost-effectiveness. Solar energy may be one of the only options available for development of a closed landfill site. tenKsolar's unique design, which requires no penetrations of a rooftop or ground -mount area, means the cap on the landfill site does not need to be disturbed to accommodate the project. While solar energy is generally approaching parity in cost with other forms of power generation, it is likely to prove itself as the only cost-effective option for developing energy generation on a landfill site. As the first project of its kind in Minnesota, total project costs may be slightly higher for this project which reflects the learning curve that the City and the developer are both on in undertaking the project. However, experience with a landfill -site model for solar energy development is likely to reduce total installed costs for similar projects in the future. 33 In this case, the solar energy production is closely aligned with the significant amount of energy demand at the Waste Water Treatment facility. This ability of the solar energy to supply targeted energy directly at a point of high demand should be particularly cost- effective. Market size. There are an estimated 100 or more closed landfill sites in Minnesota, many of them larger than the site in Hutchinson. While some of these sites are in more remote locations, many are also located in close proximity to large users of electrical power. It is likely that most of these landfill sites will prove to be suitable for development of solar energy. If 80 of these sites are developed with solar energy, at an average size of 500 kilowatts in nameplate capacity, the total potential market for a similar solar energy projects in Minnesota would be 40.0 megawatts, producing an estimated 67,000 megawatt -hours of electrical power on an annual basis, and generating about $160 million in direct economic activity as a result of its development. Benefits to ratepayers. Minnesota energy consumers are demanding more renewable energy, including solar energy. All utilities in Minnesota need to be responsive to this consumer demand, while identifying the most cost-effective applications of solar energy across Minnesota's energy infrastructure. This project represents what is likely to be one of the most cost-effective models for achieving a threshold level of project efficiency. By engaging in a sustained program of solar energy development in Minnesota over the next three years, ratepayers will benefit from maximizing the substantial federal tax incentives for renewable energy, including solar, that expire at the end of 2016. These federal dollars represent an unlimited source of project financing for solar energy projects, and can bring federal dollars into Minnesota for renewable energy investment that would otherwise go to the benefit of ratepayers in other states. Accelerated development of renewables in Minnesota also anticipates changes in federal energy and climate policy that may put conventional energy sources at a disadvantage in the near future. These potential changes in federal energy goals could result in sharp increases in utility rates for those ratepayers who are most reliant on non-renewable energy sources. Increasing the share of energy that comes from renewables in Minnesota will mitigate these potential cost increases. This project and others will add to the understanding of how solar energy can be of greatest value to Minnesota's overall energy infrastructure, including how it can assist in managing demand, reducing peak usage and deferring capital costs for grid upgrades. Finally, keeping more of the state's current $20 billion expenditures for energy in local economies, rather than exporting that capital to buy energy from other states and Canada, will have long term benefits for local economies and increase the state's economic vitality. Stronger local economies, increased global competitiveness, business and job growth are all part of a general economic climate that will benefit the state's utilities and their ratepayers. 34 B. Environmental Benefits Emissions. There are no direct emissions from the production of solar electrical power using photovoltaics. As a result this solar project will offset 466 tons of carbon dioxide on an annual basis and 11,364 tons over 25 years when compared with energy generation that comes 75 percent from coal -generated power. C. Benefits to Xcel Ratepayers By leveraging federal tax incentives and financing from the developer under the state's Energy Savings Guarantee contracting rules, this project is very cost-effective and offers a high degree of leverage for RDF funds. The total installed cost for the solar energy projects in this proposal, including the limited energy storage demonstrations, is $4.40 per watt of nameplate capacity, which is low based on additional costs for site preparation, fencing, and interconnection costs associated with a landfill site. Demonstrating how to lower the costs for installing solar energy in Minnesota will have a direct benefit for Xcel ratepayers who are likely to be asked to support the development of solar energy on landfill sites in the Xcel service area. This project has been specifically designed to capture the unique development challenges and opportunities from a solar energy project on a closed landfill site. This acquired knowledge will be made available to other communities in Minnesota, a large portion of which are in the Xcel service territory. In addition, models for how to better manage the energy loads of major users such as the Waste Water Treatment plant will also have a direct benefit to Xcel ratepayers to the extent that it helps manage and reduce demand at other types of high -demand, high-cost peak users. Xcel Energy has a limited amount of visibility in the utility markets in and around Hutchinson. However, with this project, Xcel and its ratepayers will receive very positive publicity in Hutchinson, which is the commercial hub for a large sub -region of the state. This positive exposure will include some businesses, such as 3M and others that Xcel serves directly in other parts of the state. It will also increase Xcel's exposure with residential ratepayers from other utilities, school and other local officials, legislators and other elected officials that represent the region. Energy policy is generally developed by the Public Utilities Commission and State Legislature on a statewide basis, and this exposure will be helpful to Xcel in advancing its policy agenda at the State Capitol and elsewhere within the state. Finally, a project in Hutchinson will be responsive to the clear legislative direction for this round of RDF funding that grants be made available in all parts of the state. To at least some extent, the burdens of nuclear waste storage at Prairie Island, which was the genesis of the RDF program, are burdens borne by all residents of the state. Xcel Energy's reputation as a leader in renewable energy and solar energy, may encourage state policy makers and other utilities to develop stronger solar energy incentives that include all of the state's utilities. More uniform treatment of renewable energy among all of the state's utilities will level the playing field between Xcel and these utilities and may result in other utilities sharing more of the costs of developing Minnesota's solar energy resources at a level that matches the effort from Xcel and its ratepayers. 35 D. Other Social and Educational Benefits The location of these projects at municipally -owned facility will create opportunities for solar energy to become part of the public dialogue about Minnesota's energy future. It is likely that the project site will also become a point of interest for students from area K-12 and higher education institutions, as an element of their science, math and technology curricula. As one of the larger cities in its region, Hutchinson is an opinion leader on issues such as public infrastructure and energy initiatives. The City has a history of working with other communities and multiple units of federal, state and local government and that will continue with a new focus on strategies for investing in solar energy. In addition, Ameresco has offered to work with local K-12 schools in the area on an educational program that will allow teachers to incorporate the science, math and technology elements of solar energy into their curriculum. 36 A 2 8 Budget Item 8 RDF Miit C Year One Cost Sharlm —DE To1a1 Cosi RDF Share F G H I J K L PROPOSED BUDGETS WMARY Year Two Year Three. Year Four Cosi Cosi Coif Shs 7oul Cost RDF SLsn Sbsrin TOW Cost RDF Shan Sha M Total Cone W O Year Fire RDF Cosi —sham 5hsrin P -Q- R S TOIAL PROIECS Case Tvlal Casf RliF Shari Sirarin Total Casl ~ 5 Daren rose 6 Salaries and Rages 586.381 S86.381 50 SO SO so SO SS6 381 586,381 h�.I 7 Fnmge Benefiu S213,193 528 793 So so SO so SO S28,793. S28 793 ` J 8 Egwprrmcn 9 Caosnrums subcoa¢ rs 5654300 S1 MOOS 5770.595 s0 SO SD SO 5654.500 5116.095 5770.595 ►� O 5303.869 $363.362 M7,171 s0 $0 $n $0 5303,869 $363,302 $667.171 10 Supplies S8,555 S8 55i so so Sol to So S8.555 is 555 �. 11 Coastrucbau %Uen;0s 12 Fades 13 Tfawl S29 876 S29.8 SO so s0 50 s0 S20.8 529 876 F•rl SO s0 50 s0 so s0 SO 90 SUM 57.000 50 90 $ $0 SUM 57.000 14 publ in• Frmring Duplicating s0 SO soll s0 I so Sol s0 90 Q 15 workshops 16 Onher Direct Costs (explain m nanoi594,118 s0 SO SO s0 so So s0 SO `I 194,118 s0 $ 50 so 50 $44.1181 594.118 17 18 TOTAL DIRECT COSTS 19 20 Indirect Costs (Not to Exceed 25%) y I'17 5958.369 S734ANI S1,692,4189 Sol Sol SO so S0 S SO SO SO SO SO $ SPS 8 369 5734 1 51692 489 21 hdmmisuation 22 T.61,6rs (if.w a direcr cast) 23 550-0110 $50000 SO So SO so s0 S500% S50000 �I SO s0 $0 s0 so s0 s0 So $0 $0 $0 24 25 TOTAL rrID ECT COSTS 26 27 TO li COSTS ZA 90 $50.000 550,000 SO SO s0 s0 SOi $0 Sol Sol s0 s0 So SO SO M—.000 550 o00 S958.3691 9784.1201 S1-742.489 $o $o SO $01 501 So SO scill $o Sol SO $0 S958-301 S784 1201 81.742.489 28 29 Budget Year - Indicate annual project costs, ilermxed by source of funding. Inde ate In hudgel narrative the source of cost shanng. 3o Salaries and Wages • Includes compensation for the time and effort dedKated to the grant Indicate in bladgel narrative billing rate and FTE's broporlionale to the effort 31 Fringe Benefits - Includes addibonal labor costs (i.e insurance, wilhhuldmgs, retirement plans, etc.) Summarize benefits in budget narrahre 1, 32 Consultant Services - Indicate costs for professional services (Engineering- Design- Fabrication, etc.) and sub•conlFacts with vendors 33 Public ty?Cnmmun,c atrons - Include promotional costs associated with cns nninatlon of project findings (I.e conferences) 34 Administration - Include administrative costs Thal are not Included in Salary and Wages 35 Indirect Rate - E?pajn bass for talc ulabon of the indirect rate int bud namatiut. NOT TO EXCEED 28% 36 37 38 39 40 Al 42 43 44 45 5 Year (fdlable) S Year (nrarubkl _' Y) - - W J B. Budget Narrative RDF funding for this project represents 55 percent of the Total Project Cost and will allow Hutchinson to complete a high-quality solar energy project at its closed landfill in just 12 months. As noted earlier, this level of RDF funding is less than two-thirds of the equipment, material and electrical subcontracting costs for the system. This represents a high degree of leverage in the RDF funding and reflects a relatively low total resource cost. The total cost per nameplate capacity is $4.34/watt, which includes the City's management of the project and the unique costs associated with development of a ground -mounted system on a landfill site. Matching amounts include $522,746 in federal tax credits and incentives and $161,374 in developer financing. Ameresco has agreed to provide interim financing during construction, as well as the tax equity and other project financing for the project. This financing strategy will allow the City of Hutchinson to receive its requested RDF grant as a lump sum payment at the end of construction, assuring Xcel ratepayers of the project's completion within the project budget. The first 12 years of operation will managed on a complete turn -key basis by Ameresco as part of a capital lease of the project to a project -specific LLC that is established and wholly owned by Ameresco. During this period Ameresco will guarantee the system's energy performance and operate the system on behalf of City for a monthly fee while the City keeps and benefits from 100 percent of the power generated by the system. After 10 years, the City will have the option to buy-out of all lease arrangement and operate the system on its own, with all of the benefits from the power generated by the solar project. Procurement and subcontracts. Equipment and materials, and the electrical subcontract account for $1,470,815 in the budget, more than 84 percent of the total. Engineering and project management. Some of the engineering and procurement expenses are included in the base bid from tenKsolar. Other engineering and project management expenses in the budget total $89,321, including $5,382 for consultants and $7,000 for travel expenses, which will be managed and allocated directly by Ameresco. Costs for innovation. In order to accommodate the solar equipment as a ground - mounted system on the landfill site, a certain amount of site preparation will be done to level the area without disturbing the landfill cap. This expense and additional costs for fencing around the site, $94,118, have been included in the budget under Other Direct Costs. Contingency. There is a modest contingency, $88,235, five percent of the total budget. The detailed budget for the project has been included as Appendix B. C. Energy pricing The City of Hutchinson has established a proposed rate schedule for the project that will be a condition of its design -build and lease agreements with Ameresco. Because the system will produce only a portion of the total power that is used on-site at the Waste Water Treatment facility, the project is a production project for self -generation. For purposes of the proforma, the rate that the City will receive as a credit on its electric bills will be 7.37 cents per kilowatt-hour, inflated at a rate of 1.5 percent a year. The following schedule summarizes the electric rates on which the lease payment will be based for the first 12 years and thereafter the expected value of the power produced from these systems based on these assumptions. Year 1 7.37 cents/kwh Year 2 7.45 Year 3 7.56 Year 4 7.68 Year 5 7.79 Year 6 7.91 Year 7 8.03 Year 8 8.15 Year 9 8.27 Year 10 8.39 Year 11 8.52 Year 12 8.65 Year 13 8.78 Year 14 8.91 Year 15 9.04 Engineering and procurement. Some of the engineering and procurement expenses are included in the base bid from tenKsolar. Other engineering and project management The rest will be managed and allocated directly by Ameresco. Other related costs, including additional engineering and design, freight, equipment rental, permits and other items will be included in the contract with the installation contractor. Costs for innovation. In order to accommodate the solar equipment as a ground - mounted system on the landfill site, a certain amount of site preparation will be done to level the area without disturbing the landfill cap. This expense and additional costs for fencing around the site have been delineated in the budget. 39 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approval of Project Change Orders Department: PW/Eng LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders and/or Supplemental Agreements are proposed as noted: o Change Order No. 1 — Letting No. 1/Project No. 15-01 — 2nd Avenue SE Reconstruction This Change Order addresses the need to mill the existing bituminous at the 2nd Ave./Jefferson St. intersection and a water main offset to accommodate storm sewer installation. The additional work results in a $9,964.50 increase to the current contract amount. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 9,964.50 Total City Cost: $ 9,964.50 Funding Source: 2015 Construction Program Fund Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY CENTER Ci` °f ENGINEERING DEPARTMENT JJ 111 HASSAN STREET SE, HUTCINSON MN 55350 PHONE: 320-234-4209 FAX: 320-234-4240 LETTING NO. 2 - PROJECT NO. 15-01 Dated: 0511212015 CHANGE ORDER NO. 1 Page 1 of 1 Project Location: 2nd Avenue SE from Main St. S (TH 15) to Approximately 200 LF west of 2nd Avenue Bridge CONTRACTOR: Duininck Inc 408 6th St P.O. Box 208 Prinsburg Mn 56281 320-978-6011 Contract Amount: $1,176,508.43 Substantial Completion: Phase One 06105115 change to 06108115 & Phase Two 0713112014 to 0810312015 Final Completion Date: 0811412015 This Change Order addresses the additional work of milling 1.5 the Jefferson Street and 2nd Avenue intersection in phase 1 and Description the addtion of a water main offset in phase 2, per the direction of the City Engineer. This addition of work does affect the of Change: Substantial Completion Date for phase 1 & 2 by adding 3 days to each, but not the Final Completion Date. This Change Order results in an increase of $9,964.50 to the Contract. Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: 93 2232.501 SURFACE MILL 1.5 SY 679.0 $5.00 $3,395.0 94 2504.602 WATERMAIN OFFSET- 12" EA 1 $4,500.00 $4,500.0 95 3882.100 CONTRACTOR 10% ALLOWANCE (APPLIED TO ABOVE ITEMS) LS 1 $789.50 $789.5 96 CLEANUP AND OFF SITE DISPOSAL LS 1 $1,280.00 $1,280.0 TOTAL INCREASE ITEMS $9,964.50 DECREASE ITEMS: $0.0 TOTAL DECREASE ITEMS $0.00 NET INCREASE--------------------------------------------------------------------------------------------- $9,964.50 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of ($9.964.50) Idadunil (add). An extension of 3 day shall be allowed for completion for phase 1 and 2 substantial completion. ORIGINAL PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITION/PE4AWT9)-N TOTAL CONTRACT AMOUNT $1,176,508.43 $0.00 IF $9,964.50 $1,186,472.93 Approved: Dated: 0512612015 City of Hutchinson -Mayor: Steven W Cook pproved: Dated: 0512612015 City of Hutchinson -City Administrator: Marc A Sebora HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approval of Grant Amendment #2 - MnDOT Aeronautics Department: PW/Eng LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: To reflect recent funding changes approved by MnDOT Aeronautics, the attached amendment to the 2015 Maintenance & Operations Agreement was forwarded to the City. Staff recommends executing this grant amendment, which will result is an increase in revenue to the Airport of approximately 16.5%, or $3,790.00 for the year. $22,937.00 - original 2014-2015 grant agreement amount $26,727.00 - amended grant amount $ 3,790.00 - increase in grant for 2015. This additional revenue will help to offset operating costs at the airport. BOARD ACTION REQUESTED: Approve/Deny MnDOT Aeronautics Airport Maintenance & Operations Agreement Grant Amendment #2 Approve/Deny Resolution for Authorization for Mayor/City Administrator to Execute Agreement as Amended Fiscal Impact: -$3,790.00 Funding Source: Airport Operating Revenue FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Rev. 644 3/15 MnDOT Agreement No. 03888 AMENDMENT # 2 TO MnDOT GRANT AGREEMENT #03888 (as amended according to Amendment 441 This Amendment is by and between the state of Minnesota, through its Commissioner of Transportation ("State"), and the City of Hutchinson ("Recipient"). Recitals The State has an agreement with the Recipient identified as MnDOT Agreement Number 03888 ("Original Agreement"), to provide for Airport Maintenance and Operation. 2. The agreement is being amended to allow additional funding for airport maintenance and operation to be paid by the Minnesota Department of Transportation for State Fiscal Year 2015. In May 2014 the Minnesota Legislature appropriated additional funding, and this amendment adds additional funding. The State and the Recipient are willing to amend the Original Agreement as stated below. Agreement Amendment In this Amendment deleted agreement terms will be stfttekRand the added agreement terms will be underlined. REVISION 1. Article 6. is amended as follows: 6. The State will reimburse the Recipient for 75% of the eligible maintenance and operation costs not reimbursed by any other source, not to exceed $25,230.70 of State aid for State fiscal year 2014. The State will reimburse the Recipient for 23 75% of the eligible maintenance and operation costs not reimbursed by any other source, not to exceed $22,93:7.00 $26,727.00 of State aid for State fiscal year 2015. If applicable, this base amount already includes the deduct for paint striping. The terms of the Original Contract are expressly reaffirmed and are incorporated by reference. Except as amended herein, the terms and conditions of the Original Contract and all previous amendments remain in full force and effect. THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK. Page 1 of 2 State Encumbrance Verification Individual certifies that funds have been encumbered as required by Minn. Stat §§ 16A.15 and 16C.05. wa Date SWIFT Purchase Order No: Recipient Recipient certifies that the appropriate person(s) have executed the Agreement on behalf of the Recipient as required by applicable resolutions, charter provisions or ordinances. By: Gary Forcier Title: Mayor Date: 05/26/2015 By: Matt Jaumc Title: City Administrator Date: 05/26/2015 Commissioner, Minnesota Department of Transportation 12 Director, Office of Aeronautics Date MnDOT Contract Management as to form & execution 0 Date Page 2 of 2 RESOLUTION NO. 14432 RESOLUTION APPROVING AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT NO. 03888 FOR AIRPORT MAINTENANCE AND OPERATION, AS AMENDED AMENDMENT NO. 2 It is resolved by the City of Hutchinson as follows: 1. That the State of Minnesota Agreement No. 03888 "Grant Agreement for Airport Maintenance and Operation", as amended, Amendment No. 2 for the Hutchinson Municipal Airport is accepted. 2. That the Mayor and City Administrator are authorized to execute this Agreement and any amendments on behalf of the City of Hutchinson. Adopted by the Hutchinson City Council on this 26th day of May, 2015. Mayor, Gary Forcier City Administrator, Matthew Jaunich CERTIFICATION STATE OF MINNESOTA COUNTY OF MCLEOD I certify that the above Resolution is a true and correct copy of the Resolution adopted by the City of Hutchinson at an authorized meeting on the 26th day of May, 2015, as shown by the minutes of the meeting in my possession. Signature: City Administrator, Matthew Jaunich Notary Public CORPORATE SEAL My Commission Expires: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Special Event Department: Police LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Jessie Peters representing Riverside Church is requesting authorization to use the Parking stalls on the northside of 1st Ave SE, between Main St and Hassan St, directed adjacent to Library Square. They are hosting the 2nd annual Minnesota Teen Challenge event in Hutchinson which will occur on Wednesday June 24, 2015 between 6:00 and 9:00 pm. I have reviewed this request and will be able to accommodate this event will little or no impact on neighboring businesses or police staff. The Police Department will cone off the parking area earlier in the day on June 24th to ensure there are no vehicles parked in this location at the time of the event. The Police Department will remove the cone immediately following the event. The Hutchinson Police Department looks forward to working with Riverside Church again this year as they host the Minnesota Teen Challenge. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Gambling Premises Permit Application - American Legion Post 96 Department: Administration LICENSE SECTION Meeting Date: 5/26/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The American Legion Post 96 has submitted an application to provide gambling devices (pull tabs) at Landy's Lodge, a new restaurant that will be located at 35 3rd Avenue SE in Hutchinson, Minnesota. State law requires that cities grant approval of the premises permit application. The owners of Landy's Lodge have approved the permit as well. Staff has confirmed with the State Gambling Control Board that two separate organizations may hold permits to operate gambling devices at the same location. The applicant will then submit the final application to the State Gambling Control Board for their authorization. BOARD ACTION REQUESTED: Approve premises permit application to American Legion Post 96 to operate gambling devices (pull tabs) at 35 3rd Avenue SE. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MINNESOTA LAWFUL GAMBLING 12112 Page 1 of 2 LG214 Premises Permit Application Annual Fee $150 (Nolo REFUNDABLE) Required Attachments to LG214 1. If the premises is leased, attach a copy of your lease. Mail the application and required attachments to: Use LG215 Lease for Lawful Gambling Activity. Gambling Control Board 2. $150 annual premises permit fee, for each permit 1711 West County Road B, Suite 300 South (non refundable). Roseville, MN 55113 Make check payable to "State of Minnesota." Questions? Call 651-539-1900 and ask for Licensing. Organization information �• 1. Organization name �� p • ��- Q�0�` l 4 License number �~, 1l i `� o� Daytime hone J7°ZD--S R-7-6-7 �7 2. Chief executive officer (CEO) phone 3. Gambling manager Daytime phone Gambling Premises Information 4. Current name of site where gambling will be conducted 5. List any previous names For this location 6. Street address where premises is located — c'c- Hta� 's • �- Do not use a P.Q. box number or mailing address. 7, City Township County Zip code IAZc�, t)sc ►o OR V-4C,,J: i �5 3 S� S. Does your organization own the building where the gambling will be conducted? QYes XNo If no, attach LG215 Lease for Lawful Gambling Activity. A lease is not required if only a raffle will be conducted. 9. Is any other organization conducting gambling at this site? YesNo Don't know J.O. Has your organization previously conducted gambling at this site? Yes 9 No 0 Don't know Gambling Bank Account Information. Must be in Minnesota. 11. Bank name Bank account number o41 4::,3s 12. Bank street address City State Zip code tJ sa n7 MN All Temporary and Permanent off-site Storage Spaces 13. Address (Do not use a P.O. box number) City State Zip code � �1 � Ca , �•�ct i � ��n� N �t►� MN 14. Address (Do not use a P.Q. box number) City State Zip code MN LG214 Premises Permit Application 12112 Page 2 of 2 Acknowledgment by Local Unit of Government: Approval by Resolution CITY APPROVAL COUNTY APPROVAL. for a gambling premises Local unit ofigovernment for a gambling premises located within city limits must sign located in a township City name Date approved by city council Resolution number Signature of city personnel Title County name Date approved by county board Resolution number Signature of county personnel Date signed `Title Date signed Acknowledgment and Oath 1. 1 hereby consent that local law enforcement officers, the Board or its agents, and the commissioners of revenue or public safety and their agents may enter and inspect the premises. 2. The Board and its agents, and the commissioners of revenue and public safety and their agents are authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. 3. I have read this application and all information submitted to the Board is true, accurate, and complete, 4. All quired [ mation has been fully disclosed. 5.t T the chi ecuntive ffic of the organization. E.� Signature of Chief ikcecutive officer (des nee may not sign) Print name v ► l Flo t� V Data privacy notice: The information requested an this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved In lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, If your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. if your organization supplies the information requested, the Board will be able to process your organization's application. Your organization's name and address will be public infor- mation when received by the TOWNSHIP NAME Complete below only if required by the county. on behalf of the township, I acknowledge that the organization is applying to conduct gambling activity within the township limits. [A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.] Print township name Signature of township officer Title Date 6. 1 assume full responsibility for the fair and lawful operation of all activities to be conducted. 7. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, to abide by those laws and rules, including amendments to them. S. Any changes in application information will be submitted to the Board no later than 10 days after the change has taken effect. 9. I understand that failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. 10. I understand the fee is nonrefundable regardless of license approval/denial. C5-/ it Date Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board Issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the excep- tion of your organization's name and address which will remain public. Private data about your organization are available to: Board members, Board staff whose work requires access to the infor- mation; Minnesota's Department of Public This form will be made available in alternative format, i.e. large print, Braille, upon request. Safety; Attorney General; Commissioners aFAdmInlstration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gam- bling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies For which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Short-Term Gambling License - St. Anastasia Catholic Church Department: Administration LICENSE SECTION Meeting Date: 5/26/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: St. Anastasia Catholic Church has submitted a short-term gambling license application into administration for review and processing. The application is for an event the church is holding on September 12 & 13, 2015. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to St. Anastasia Catholic Church on September 12 & 13, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ,.X City of 1 1 1 Hassan Slrect Soulheasl I Imchinson, MN 55356 (320)587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All app 11cations must be received at least 30 days before event in order to be considered Appl ication Short Tenn Dates) Fee: ` $30.0 �, ,� '� MonthlDuvlYear– MonthlDcru/Year ,Lt �lv (IL,*q i ization Information Name �✓ s_S 7- X07 Phone Number Address where regular meeting are held City State Zip Fede raI or State I D: q - 0'7 Sq .� 7s� Clay and time of meetings? 3 k'C) t 4ctl ,� Is this organization organized under the laws of the State of Minnesota? 4es ❑ no How long has the organization been in existence? / i; How may members in the organization? :]�Ocio What is the purpose of the organization?� r-.�. rte( ,` (0 U — LTJN(�,¢ Tp AJ In whose custody will organization records be kept? Name Phone Number >s�o 4u-1sc� Address City State Zip L7uly Authorized Officer of the Organization Information S.AleL_ 30o -s-i}-7- Caste 7 True Name Phone Number U1 �Ui _s1� �,t<� ,– Residence Address City Slate Zip Date of Binh: .ri_ / ti r Place of Birth: _A"! (w �f tom•, T I � Monih/daylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes L no If yes, explain C'iry of lhachinson Appflcanonfor Ganrhhr�g Devices Luvnsc Page : r f 3 11 Designated Gambling Manager (Qualified under Minnesota Statute U29) True Name Phone Number Residence Address City State zip Date of Birth: j j 1 % ?j / &--.2- Place of Birth: Monlhlday,}year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes Vno If yes, explain: How long have you been a member of the organization? / / V A Game Information Location I --. fit. 4�. � � �.� � r � �� -t-Fr-�,� � lC1 �� ' � � �_:��• .s- � � � �s`c� 7 Name of loc•catir)n where game will be played Phone Number 4ddress of'locafion where game will be played City T Stale Zip Date(s) and/or day(s) gambl ing devices will be used: - 1 5 through 49R- AM Hours of the day gambling devices will be used: From %% _pm 'fo S UG C1�M. Maximum number of player: Will prizes be paid in money or merchandise? money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? �Cyes ❑ no If yes, will a charge be made for such refreshments'? es ❑ no Game Information Location 92 Name of location where game will be played Phone Number .Address of location where game will be played City Stale zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maxiinum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ es ❑ no City orlluic•hmson Appircateon for Gafnhling Devices License Page 3 of Officers of the Organization (if ne�c7,essa list additional names on se arate sheet) rsR� , Gex�, C -AK --f u� Name Tille Residence Address City Slate Zip Name Residence Address Name Residence Address Officers or Other Persons Paid for Services Information (i necessa Title Name City State zip Residence A ddress City Stare Title Name - City State Zip Officers or Other Persons Paid for Services Information (i necessa , list additional names on se arate sheet) Name Title Residence A ddress City Stare zip Name - Title Residence Address City State Zip Name Title Residence Address City Slate Zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? I � Gambling Manager yes ❑ no 'ti Authorized Officer LJ no Initial Inilial declare that the information l have provided on this application is truthful, and l authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and 1 will familiarize myself with the contents thereof. Signature of authorised officer of'organiaation Date Sinuture o/ganthling manager oJnrkaralzatlon Dale: Internal Use Only City Council .❑ approved ❑ denied Notes: HUTCHINSON CITY COUNCIL ci vof 0' a_ � Request for Board Action 79 M-W Agenda Item: Short-Term Gambling License - Voiture Local No. 414 Department: Administration LICENSE SECTION Meeting Date: 5/26/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Voiture Local No. 414, a club, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on November 24, 2015, at the VFW Post 906. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Voiture Local No. 414 on November 24, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City 0 1 I I Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 555 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type Short Term Date{s} � f-15- - Fee: $3p, MonthlDa ,Year - MonthlDayffear p 21010 1 Organization Information NamePhone Number S Address where regular meeting are held City Sdade Zip Federal or State I D: _ � ^ 6 /7.2 5�5"!7 Dav and time of meetings? Sa' d— Is this organization organized under the laws of the State of Minnesota? Xyes ❑ no Flow long has the organization been in existence`' 9 92. How may members in the organization? i 23" What is the purpose of the organization? tjpsA �ii►y j rysls In whose custody will organization records be kept? Name Phone Number i� �d dI IJ�f S. 0j. �TCI��Sf�.� r_-_�� 5Y-YI-45) Address City State zip Duly Authorized Officer of the Organization Information True Name Phone Number Residence Address City -tate Zip Date of Birth: _ 1 Place of Birth, .� - /-.q�'6 R Month/daylyear City State Have you ever been convicted of any crime other than a ti-affic offense? ❑ yes Ono 1 f yes, explain: Crp• of t tukhinson Apphcanon.forGanihting Devices License Nnge 2 of 3 Designated Gambling Manager (Qualified under Minnesota Statute $329) True Name Phone Number � �%� Sor�TH ►� �U.s State Residence Address City tate Zip Date of Birth: 1 f 1 S29 Place of Birth: )GAW 641JJ 19W Mo.wh/dayl}year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes )d no If yes, explain: How long, have you been a member of the organization? Game Information Location 91 kJ Pen 9OZ 322-S T'�•-W;2 (? Nance of location where game will he played Phone Number Address of location where game will be played Citi- State Zip Date(s) and/or day(s) gambling devices will be used: ]/��1.-� _ through Hours of the day gambling devices will be used: From ;7,'91? AU To f _12120 AUP Maximum number of player:ai'f� ��¢ �(, TjCeje7!3 -rcU d) Will prizes be paid in money or merchandise? Xmoney ❑ merchandise Will refreshments be served during the time the gambling devices will be used? Xyes ❑ no If yes, will a charge be made for such refreshments? kles ❑ no Game information Location 42 Name of location where game will be played Phone Number .4ddress oflocation where game will be played city State Zip Date(s) and/or day(s) gambling devices will be used: through _ AM AM Hours orthe day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? 0 yes ❑ no ('inti- of Ilurch insm '11phca1ion. far Gamhlinq Do vices License Puge 3 q13 Officers of the Or aniz.ation i necessa q, list additional names on separate sheet) l A3 '-et AI _ �� DF 6A Name Title . _. ,f 30 r � {{��'^` ��%f f Residence Address City Stare Zip Name Tilled r P41 t } p^ Residence Address City Stade Zip -L1rrV Name Title Residence Address [.'ntv State Zi Officers or Other Persons Paid for Services Information (ifnecessary, lisl additional names on separate sheet Name Title Residence Address City State zip Name Title Residence Address City State Lip Name Title Residence Address Cig, State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use ofgambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? j Gambling Manager % yes ❑ no%J Authorized Officer Xyes Ll no Z Initial Initial 1 declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and 1 will familiarize myself with the contents thereof, Signature cif authorized vfftcer of organization JI Date Signature of gambling manage �f ❑rgani_ation Gate Internal Use Only City Council ❑ approved ❑ denied Notes: CITY OF HUTCHINSON Council Check Register-A Check Issue Dates: 5/13/2015 - 5/26/2015 5/20/2015 Check Number Check Date Amount Vendor Account Description 185857 5/13/2015 1,900.00 CITY OF HOWARD LAKE Equipment Parts 185860 5/26/2015 420.00 AARP Other Professional Services 185861 5/26/2015 1,565.00 ABSOLUTE LOGISTICS LLC Freight - Bagged 185862 5/26/2015 755.63 ACE HARDWARE Small Tools & Minor Equipment 185863 5/26/2015 67.00 AG SYSTEMS Equipment Parts 185864 5/26/2015 6,703.08 AHLGREN ELECTRIC Contractual R&M 185865 5/26/2015 53.44 ALPHA WIRELESS Phone Services 185866 5/26/2015 77.15 AMENT, ADAM Operating Supplies 185867 5/26/2015 81.33 AMERIPRIDE SERVICES Contractual R&M 185868 5/26/2015 382.00 ANIMAL MEDICAL CENTER ON CROW RIVER Other Professional Services 185869 5/26/2015 521.83 ARCTIC GLACIER USA INC. Cost of Sales - Miscellaneous 185870 5/26/2015 896.31 ARNESON DISTRIBUTING CO Cost of Sales - Beer 185871 5/26/2015 278.76 ARROWWOOD RESORT & CONFERENCE CTR Travel/Conference Expense 185872 5/26/2015 1,205.50 ARTISAN BEER COMPANY Cost of Sales - Beer 185873 5/26/2015 8,676.80 ASSURANT EMPLOYEE BENEFITS Dental Claims 185874 5/26/2015 1,909.12 ASSURANT EMPLOYEE BENEFITS Life Insurance 185875 5/26/2015 233.79 AUTO VALUE - GLENCOE Repair & Maintenance Supplies 185876 5/26/2015 525.00 B & C PLUMBING & HEATING INC Contractual R&M 185877 5/26/2015 1,500.00 B & L UTILITY MAINTENANCE Contractual R&M 185878 5/26/2015 284.00 B.W. WELDING Contractual R&M 185879 5/26/2015 119.97 BAHE, MICHAEL Uniforms & Personal Equip 185880 5/26/2015 490.08 BALDWIN SUPPLY COMPANY Equipment Parts 185881 5/26/2015 89,060.00 BARGEN INC Contractual R&M 185882 5/26/2015 50.00 BARRON COUNTY INCINERATOR Refuse - Recycling 185883 5/26/2015 139.99 BENTZ, ANDREW Uniforms & Personal Equip 185884 5/26/2015 468.00 BERGER PLUMBING HEATING AC Operating Supplies 185885 5/26/2015 319.60 BERNICK'S Cost of Sales - Miscellaneous 185886 5/26/2015 267.19 BLOSSOM IMAGES Other Professional Services 185887 5/26/2015 2,825.23 BLUE EARTH COUNTY SHERIFF Communication Maintenance 185888 5/26/2015 2,050.00 BOLTON & MENK INC. Other Professional Services 185889 5/26/2015 170.00 BOS, TANNER Safety Supplies 185890 5/26/2015 170.00 BOTZET, LARRY Safety Supplies 185891 5/26/2015 691.62 BRANDON TIRE CO Automotive R&M 185892 5/26/2015 1,850.00 BRET BERGS CONSTRUCTION, LLC Building Repair Supplies 185893 5/26/2015 580.00 BUDDE TRUCKING INC Freight- Bagged 185894 5/26/2015 128.88 BUFFALO CREEK ENTERPRISES Cost of Sales - Miscellaneous 185895 5/26/2015 170.00 BURMEISTER,JEROME Safety Supplies 185896 5/26/2015 3,356.18 BUSHMAN, RAQUEL Operating Supplies 185897 5/26/2015 32,102.13 C & L DISTRIBUTING Cost of Sales - Beer 185898 5/26/2015 119.25 CASH DRAWER #4 Machinery & Equipment 185899 5/26/2015 4.47 CENTRAL HYDRAULICS Equipment Parts 185900 5/26/2015 548.28 CENTRAL MCGOWAN Repair & Maintenance Supplies 185901 5/26/2015 71.44 CES IMAGING Office Supplies 185902 5/26/2015 73.13 COMDATA CORPORATION Operating Supplies 185903 5/26/2015 2,236.50 CORNER POST EROSION CONTROL Contractual R&M 185904 5/26/2015 149.00 COUNTRYSIDE FLAGPOLE Other Professional Services 185905 5/26/2015 395.93 CREEKSIDE SOILS Landscaping Materials 185906 5/26/2015 103.26 CROW RIVER AUTO & TRUCK REPAIR Automotive R&M 185907 5/26/2015 536.88 CROW RIVER GOLF CLUB Meetings In House 185908 5/26/2015 12,320.00 CROW RIVER OFFICIALS ASSN Other Professional Services 185909 5/26/2015 2,470.00 DAVE'S PALLET SERVICE Inventory- Process Material 185910 5/26/2015 7,065.43 DAY DISTRIBUTING Cost of Sales - Miscellaneous 185911 5/26/2015 64.91 DOMINO'S PIZZA Meetings In House 185912 5/26/2015 218.74 DROP-N-GO SHIPPING INC Operating Supplies 185913 5/26/2015 34.98 DUNDEE Miscellaneous Expense CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 5/13/2015 - 5/26/2015 5/20/2015 Check Number Check Date Amount Vendor Account Description 185914 5/26/2015 6.00 DVS RENEWAL Miscellaneous Expense 185915 5/26/2015 160.00 EBERT, DICK Safety Supplies 185916 5/26/2015 204.31 ECOLAB PEST ELIMINATION Contractual R&M 185917 5/26/2015 125.19 ERLANDSON, ANDREW Safety Supplies 185918 5/26/2015 58.08 EWING, BRENDA Travel/Conference Expense 185919 5/26/2015 174.50 FASTENAL COMPANY Motor Fuels & Lubricants 185920 5/26/2015 6,375.00 FENSKE'S STUMP REMOVAL Contractual R&M 185921 5/26/2015 41.50 FIRST ADVANTAGE LNS OCC HEALTH SOLUTIONS Drug Testing 185922 5/26/2015 152.00 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS Operating Supplies 185923 5/26/2015 117.00 FOREST EDGE WINERY Cost of Sales - Wine 185924 5/26/2015 61.74 FOSTER MECHANICAL Repair & Maintenance Supplies 185925 5/26/2015 27.11 FRONTIER PRECISION INC Small Tools & Minor Equipment 185926 5/26/2015 161.05 G & K SERVICES Operating Supplies 185927 5/26/2015 5,000.00 GAVIN WINTERS TWISS THIEMANN & LONG LTD Other Professional Services 185928 5/26/2015 1,667.40 HACH COMPANY Chemicals & Chemical Products 185929 5/26/2015 5,307.00 HANSON & VASEK CONSTRUCTION Contractual R&M 185930 5/26/2015 1,794.40 HAWKINS INC Chemicals & Chemical Products 185931 5/26/2015 1,003.20 HD SUPPLY WATERWORKS LTD Meters & Meter Parts 185932 5/26/2015 890.34 HENRY'S WATERWORKS INC Meters & Meter Parts 185933 5/26/2015 3,498.00 HJERPE CONTRACTING Contractual R&M 185934 5/26/2015 3,607.58 HOISINGTON KOEGLER GROUP INC Other Professional Services 185935 5/26/2015 10.00 HOMETOWN SPORTS Uniforms & Personal Equip 185936 5/26/2015 827.97 HUTCHINSON CO-OP Chemicals & Chemical Products 185937 5/26/2015 363.00 HUTCHINSON HEALTH Other Professional Services 185938 5/26/2015 60.00 HUTCHINSON LEADER Dues & Subscriptions 185939 5/26/2015 166.66 HUTCHINSON PLUMBING & HEATING CO Automotive R&M 185940 5/26/2015 593.15 HUTCHINSON WHOLESALE Equipment Parts 185941 5/26/2015 1,800.00 INDUSTRIAL MAINT SUPPLIES Contractual R&M 185942 5/26/2015 1,124.10 INTEGRATED POWER SERVICES LLC Equipment Parts 185943 5/26/2015 72.00 INTERNATIONAL CODE COUNCIL INC Office Supplies 185944 5/26/2015 603.91 J & R COMPLETE AUTO & RADIATOR Automotive R&M 185945 5/26/2015 212.24 JACOBSEN, SEPTEMBER Operating Supplies 185946 5/26/2015 22,070.28 JEFF MEEHAN SALES INC. Sales Commissions 185947 5/26/2015 457.55 A TAYLOR DIST OF MN Freight 185948 5/26/2015 43,841.25 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Miscellaneous 185949 5/26/2015 290.00 JOHNSON, JENNIFER Recreation Activity Fees 185950 5/26/2015 2,400.00 KARVAKKO ENGINEERING P A Engineering Fees 185951 5/26/2015 255.00 KDUZ KARP RADIO Advertising 185952 5/26/2015 10,998.32 KRANZ LAWN & POWER Machinery & Equipment 185953 5/26/2015 138.99 L & P SUPPLY CO Equipment Parts 185954 5/26/2015 12,060.00 L.A. MEYER PROPERTIES & Loans Made 185955 5/26/2015 12,689.74 LANDSCAPE CONCEPTS INC Improv other than Buildings 185956 5/26/2015 10.00 LARA, JANET Animal Licenses 185957 5/26/2015 43,464.38 LEAGUE OF MN CITIES -INS TRUST Insurance Deductible 185958 5/26/2015 127.42 LEVINE, ERIC Travel/Conference Expense 185959 5/26/2015 140.00 LIEN, MIKE Safety Supplies 185960 5/26/2015 31,249.15 LOCHER BROTHERS INC Case Deposits 185961 5/26/2015 8,762.58 LOGIS Due from Utilities 185962 5/26/2015 5,597.89 LYNDE & MCLEOD INC. Inventory- Bulk Product 185963 5/26/2015 225.00 MACK, HEIDI Recreation Activity Fees 185964 5/26/2015 67.50 MADDEN GALANTER HANSEN LLP Other Professional Services 185965 5/26/2015 123.48 MAIN STREET SPORTS BAR Operating Supplies 185966 5/26/2015 481.58 MARSHALL CONCRETE PRODUCTS Repair & Maintenance Supplies 185967 5/26/2015 13.65 MATHESON TRI -GAS INC Other Professional Services 185968 5/26/2015 327.95 MAYTAG LAUNDRY & CAR WASH Other Professional Services CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 5/13/2015 - 5/26/2015 5/20/2015 Check Number Check Date Amount Vendor Account Description 185969 5/26/2015 400.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail 185970 5/26/2015 500.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail 185971 5/26/2015 333.50 MCLEOD COUNTY RECORDER Miscellaneous Expense 185972 5/26/2015 113,184.81 MEDICA Insurance 185973 5/26/2015 3,471.85 MEEKER WASHED SAND & GRAVEL Inventory- Bulk Product 185974 5/26/2015 8,945.00 MEI TOTAL ELEVATOR SOLUTIONS Contractual R&M 185975 5/26/2015 333.31 MENARDS HUTCHINSON Operating Supplies 185976 5/26/2015 1,024.00 MHSRC/RANGE Travel/Conference Expense 185977 5/26/2015 1,795.00 MILLERBERND MANUFACTURING CO Contractual R&M 185978 5/26/2015 66.10 MINI BIFF Equipment Rental 185979 5/26/2015 81.00 MINNEAPOLIS, CITY OF Other Professional Services 185980 5/26/2015 123.60 MINNESOTA CITY/COUNTY MANAGEMENT ASSC Dues & Subscriptions 185981 5/26/2015 51.00 MINNESOTA CONTINUING LEGAL EDUCATION Operating Supplies 185982 5/26/2015 611.00 MINNESOTA PETROLEUM SERVICE Contractual R&M 185983 5/26/2015 150.00 MINNESOTA RECREATION & PARK ASSN Operating Supplies 185984 5/26/2015 3,000.00 MINNESOTA SHERIFFS' ASSOCIATION Travel/Conference Expense 185985 5/26/2015 1,023.80 MINNESOTA VALLEY TESTING LAB Other Professional Services 185986 5/26/2015 625.00 MN DEED, MN MARKETING PARTNERS Advertising 185987 5/26/2015 434.30 MN DEPT OF LABOR & INDUSTRY/CODE Plumbing Permits 185988 5/26/2015 75.00 MNAWWA Travel/Conference Expense 185989 5/26/2015 681.73 MNDRIVERSMANUALS.COM Operating Supplies 185990 5/26/2015 123.05 MOORE, ERIC Travel/Conference Expense 185991 5/26/2015 210.66 MOTION INDUSTRIES INC Equipment Parts 185992 5/26/2015 40.00 MOXIE MEDIA Office Supplies 185993 5/26/2015 80.00 MURPHY GRANITE CARVING Perpetual Care Payments 185994 5/26/2015 125.00 MWOA Travel/Conference Expense 185995 5/26/2015 125.00 MWOA Travel/Conference Expense 185996 5/26/2015 165.00 NATIONAL RECREATION & PARK ASSN Dues & Subscriptions 185997 5/26/2015 2,008.50 NERO ENGINEERING Other Professional Services 185998 5/26/2015 689.50 NEW FRANCE WINE Freight 185999 5/26/2015 837.00 NORTHERN BUSINESS PRODUCTS Operating Supplies 186000 5/26/2015 76.34 NU -TELECOM Phone Services 186001 5/26/2015 207.00 OFFICE DEPOT Office Supplies 186002 5/26/2015 27.33 O'REILLY AUTO PARTS Automotive R&M 186003 5/26/2015 9,977.19 PAUSTIS WINE COMPANY Freight 186004 5/26/2015 7,085.25 PEAT INC. Inventory - Bulk Product 186005 5/26/2015 399.00 PERFECTION PACKAGING INC Concession Supplies 186006 5/26/2015 1,645.60 PHILLIPS WINE & SPIRITS Cost of Sales - Wine 186007 5/26/2015 360.00 POST BOARD Operating Supplies 186008 5/26/2015 300.00 PRO HAULERS LLC Freight - Bagged 186009 5/26/2015 299.00 PROGRESSIVE BUSINESS PUBLICATIONS Dues & Subscriptions 186010 5/26/2015 38.00 PROKOSCH, REBECCA Recreation Activity Fees 186011 5/26/2015 49.90 QUADE ELECTRIC Repair & Maintenance Supplies 186012 5/26/2015 1,042.03 QUALITY FORKLIFT SALES & SERV INC Equipment Rental 186013 5/26/2015 45.96 QUILL CORP Office Supplies 186014 5/26/2015 444.00 RAMY TURF PRODUCTS Landscaping Materials 186015 5/26/2015 14,569.04 REINER ENTERPRISES INC Freight - Bagged 186016 5/26/2015 340.00 RIVERLAND COMMUNITY COLLEGE Travel/Conference Expense 186017 5/26/2015 32.00 SARGENT, DAN Travel/Conference Expense 186018 5/26/2015 3,193.56 SCHOOL DIST # 423 Course fees 186019 5/26/2015 69.00 SEBORA, MARC Travel/Conference Expense 186020 5/26/2015 10.00 SECRETARY OF AGRICULTURE Licenses & Permits 186021 5/26/2015 80.71 SEPPELT, MILES Advertising 186022 5/26/2015 9.90 SIMONSON LUMBER CO Repair & Maintenance Supplies 186023 5/26/2015 180.80 SIMPLEXGRINNELL LP Other Professional Services CITY OF HUTCHINSON Council Check Register-A Check Issue Dates: 5/13/2015 - 5/26/2015 5/20/2015 Check Number Check Date Amount Vendor Account Description 186024 5/26/2015 20.00 SLETTEN, TANYA Recreation Activity Fees 186025 5/26/2015 300.00 SMART, MILES Repurchase cremation area 186026 5/26/2015 16,406.29 SOUTHERN WINE & SPIRITS OF MN Freight 186027 5/26/2015 24,239.61 SPARTAN STAFFING Temporary Labor - External 186028 5/26/2015 172.90 SPS COMMERCE Repair & Maintenance Supplies 186029 5/26/2015 86.60 STANDARD PRINTING Office Supplies 186030 5/26/2015 283.58 STAPLES ADVANTAGE Copying Supplies 186031 5/26/2015 50.00 STEARNS COUNTY SHERIFF Other Professional Services 186032 5/26/2015 615.00 STEVENS ENGINEERS INC Machinery & Equipment 186033 5/26/2015 3,503.01 STREICH TRUCKING Contractual R&M 186034 5/26/2015 313.92 TEK MECHANICAL Building Repair Supplies 186035 5/26/2015 835.42 THOMSON REUTERS-WEST Operating Supplies 186036 5/26/2015 503.20 TKO WINES Cost of Sales - Wine 186037 5/26/2015 650.00 TRANSPORTATION FUNDING GROUP INC. Freight- Bagged 186038 5/26/2015 180.00 TRICK & SHEER CONSTRUCTION Building Repair Supplies 186039 5/26/2015 395.00 TRIMBO, DAVID Building Repair Supplies 186040 5/26/2015 8,910.00 TRIPLE G COMPANIES Contractual R&M 186041 5/26/2015 25.00 TWO WAY COMMUNICATIONS INC Operating Supplies 186042 5/26/2015 100.00 UNITED ABSTRACT COMPANY Other Professional Services 186043 5/26/2015 750.00 URBAN SPRITE MEDIA Advertising 186044 5/26/2015 37.56 VERIZON WIRELESS Phone Services 186045 5/26/2015 69.95 VERTECH SOLUTIONS & SERVICES Contractual R&M 186046 5/26/2015 21,605.05 VIKING BEER Cost of Sales - Beer 186047 5/26/2015 624.45 VIKING COCA COLA Cost of Sales - Miscellaneous 186048 5/26/2015 1,832.67 VINOCOPIA INC Freight 186049 5/26/2015 390.00 VIVID IMAGE Other Professional Services 186050 5/26/2015 400.22 VOICE & DATA NETWORKS, INC Small Tools & Minor Equipment 186051 5/26/2015 53,157.44 WASTE MANAGEMENT OF WI-MN Refuse - Services 186052 5/26/2015 540.00 WASTE MANAGEMENT-WINSTED Accrued Payable 186053 5/26/2015 1,100.00 WCCO-AM Advertising 186054 5/26/2015 119.99 WEISPFENNING, GREG Uniforms & Personal Equip 186055 5/26/2015 60.00 WELCOME NEIGHBOR Advertising 186056 5/26/2015 649.64 WELLS FARGO Travel/Conference Expense 186057 5/26/2015 327.38 WEST CENTRAL SANITATION INC. Utilities 186058 5/26/2015 7,000.00 WESTAFER ENTERPRISES Other Professional Services 186059 5/26/2015 125.00 WICHTERMAN, KEN Safety Supplies 186060 5/26/2015 555.55 WINE COMPANY, THE Freight 186061 5/26/2015 2,121.00 WINE MERCHANTS INC Cost of Sales - Wine 186062 5/26/2015 11,904.37 WI RTZ BEVERAGE MINNESOTA Cost of Sales - Liquor 186063 5/26/2015 1,014.42 WM MUELLER & SONS Street Maintenance Materials 186064 5/26/2015 459.00 WSB & ASSOC Other Professional Services 186065 5/26/2015 47,805.35 ZIEGLER INC Machinery & Equipment Grand Totals: 813,546.84 CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 4/26/2015-5/9/2015 May 13, 2015 10:33AM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 05/09/2015 CDPT 05/12/2015 185858 HART 620.32- 05/09/2015 CDPT 05/12/2015 185859 MNPEA 506.00- 05/09/2015 CDPT 05/12/2015 5121501 AFLAC 20.46- 05/09/2015 CDPT 05/12/2015 5121501 AFLAC 130.75- 05/09/2015 CDPT 05/12/2015 5121502 Assurant Employees Benefits 871.29- 05/09/2015 CDPT 05/12/2015 5121503 EFTPS 12,175.11- 05/09/2015 CDPT 05/12/2015 5121503 EFTPS 12,175.11- 05/09/2015 CDPT 05/12/2015 5121503 EFTPS 3,621.34- 05/09/2015 CDPT 05/12/2015 5121503 EFTPS 3,621.34- 05/09/2015 CDPT 05/12/2015 5121503 EFTPS 24,621.61- 05/09/2015 CDPT 05/12/2015 5121504 ICMA 2,105.00- 05/09/2015 CDPT 05/12/2015 5121505 ING 1,050.00- 05/09/2015 CDPT 05/12/2015 5121506 Minnesota Dept. of Revenue 10,451.35- 05/09/2015 CDPT 05/12/2015 5121507 MN Child Support System 41.87- 05/09/2015 CDPT 05/12/2015 5121508 MNDCP 250.00- 05/09/2015 CDPT 05/12/2015 5121509 MSRS Health Savings Plan 3,566.53- 05/09/2015 CDPT 05/12/2015 5121510 PERA 12,422.94- 05/09/2015 CDPT 05/12/2015 5121510 PERA 12,422.94- 05/09/2015 CDPT 05/12/2015 5121510 PERA 29.70- 05/09/2015 CDPT 05/12/2015 5121510 PERA 6,065.59- 05/09/2015 CDPT 05/12/2015 5121510 PERA 9,098.37- 05/09/2015 CDPT 05/12/2015 5121510 PERA 26.01- 05/09/2015 CDPT 05/12/2015 5121510 PERA 26.01- 05/09/2015 CDPT 05/12/2015 5121510 PERA 1,912.50- 05/09/2015 CDPT 05/12/2015 5121511 TASC-Flex 359.91- 05/09/2015 CDPT 05/12/2015 5121511 TASC-Flex 1,495.49- 05/09/2015 CDPT 05/12/2015 5121512 TASC-HSA 4,159.36- 05/09/2015 CDPT 05/12/2015 5121512 TASC-HSA 5,230.56- 05/09/2015 CDPT 05/12/2015 5121512 TASC-HSA 657.98- 05/09/2015 CDPT 05/12/2015 5121512 TASC-HSA 653.82- 05/09/2015 CDPT 05/12/2015 5121512 TASC-HSA 1,089.20 - Grand Totals: 31 131,478.46- HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Discussion of 2014 City Energy Usage and Conservation Efforts Department: Public Works LICENSE SECTION Meeting Date: 5/26/2013 Application Complete N/A Contact: Kent Exner/John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff will provide a brief overview of the recently compiled 2014 energy usage data relative to specific City departments and ongoing energy conservation efforts. Please see the attached information. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 2014 to Baseline Comparisons Energy Usage Comparisons Wastewater Baseline 2014 Baseline -2014 %City Dept -City Electric Usage(kWh) 4904259 3649392 -25.59% 42.10% -11.52% Gas Usage(ft) 7415550 8070161 8.83% 27.81% 2.45% Water Baseline 2014 1 Baseline -2014 %City Dept -City Electric Usage(kWh) 25993391 2109478 -18.85% 24.34% 4.50% Gas Usage(ft) 22675091 1200259 -47.07% 4.14% -3.99% Public Works Baseline 1 2014 1 Baseline -2014 %City Dept -City Electric Usage(kWh) 7139591 659390 -7.64% 7.61% -0.50% Gas Usage(ft) 34367901 46269621 34.63% 15.95% 4.45% Emergency Services Baseline06 1 2014 1 Baseline -2014 %City Dept -City Electric Usage(kWh) 2915101 230512 -20.92% 2.66% -0.56% Gas Usage(ft) 15978091 1174260 -26.51% 4.05% -1.58% Parks Baseline06 1 2014 1 Baseline -2014 %City Dept -City Electric Usage(kWh) 12913611 1110442 -14.01% 12.81% -1.66% Gas Usage(ft) 62372241 77487941 24.23% 26.71% 5.65% Building Baseline06 1 2014 1 Baseline -2014 %City Dept -City Electric Usage(kWh) 5268831 393192 -25.37% 4.54% -1.23% Gas Usage(ft) 19922341 21366261 7.25% 7.36% 0.54% Compost Baseline06 1 2014 1 Baseline -2014 %City Dept -City Electric Usage(kWh) 2528901 2603301 2.94% 3.00% 0.07% Gas Usage(ft) 31645641 3163245 -0.04% 10.90% 0.00% Liquor Hutch Baseline 1 2014 1 Baseline -2014 %City Dept -City Electric Usage(kWh) 3173711 254891 -19.69% 2.94% -0.57% Gas Usage(ft) 6471201 8944651 38.22% 3.08% 0.92% i otai uept. usage I baseline 1 2U14 1 baseline -2u 14 Electric Usage(kWh) 108975721 8667627 -20.46% Gas Usage(ft) 267588001 29014772 8.43% Example: ° is a reduction in 2007 from 200 Baseline years are calculated using primarily 2006 data with the exception of WW, Water, and PWs Wastewater Baseline: 2006 data for all meters except the main plant which is using 2008 as the first full year of operation and 2009 gas usage for MBR Water Baseline: 2006 data for all meters except main plant which is using 2008 data as the first full year of operation PW Baseline: 2006 data for all meters except for HATS and the Cold Storage Building which are using 2008 data for the first full year of operation Liquor Baseline: 2007 data for all meters because of the expansion in 2006. 1200000 1100000 1000000 t 900000 U 'i u U N W T 800000 O a 700000 600000 500000 City Wide Electric Use 7000000 6000000 5000000 4000000 wo m C7 z a 0 3000000 2000000 1000000 C City Wide NG Usage Highest HDD for 35,000,000 30,000,000 City Wide Annual NG Usage — — — — — — — — — — — — — — - 25,000,000 WW --TF MBR 3 Addition 7/08 PD I U 20,000,000 New Water wo Plant 4/07 L7 z m 15,000,000 c a 10,000,000 5,000,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 �AnnuaITota 1 19,913,377 21,914,642 26,093,989 25,928,889 22,935,752 25,797,816 19,764,476 28,288,243 29,014,772 — — • Baseline 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 HDD 7110 7768 8610 8174 8369 8031 6903 8870 8966 CDD 340 334 215 179 132 303 342 268 122 12,000,000 10,000,000 8,000,000 Y N bA m U 41 6,000,000 U N W 4,000,000 2,000,000 New Water Plant 4/07 City Wide Annual Electric Usage WWTF MBR Addition 7/08 PD HVAC City Wide Lighting / WW VFD's 0 2006 2007 2008 2009 2010 2011 2012 2013 2014 �AnnuaITota 1 8,787,517 9,648,813 10,833,907 9,822,223 9,879,411 9,218,524 8,871,155 8,942,434 8,667,627 — — — — Baseline 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 10,876,722 HDD 7110 7768 8610 8174 8369 8031 6903 8870 8966 CDD 340 334 215 179 132 303 342 268 122 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Preliminary 5-Year Capital Improvement Plan (CIP Plan) Department: Finance LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached is the preliminary 5-year capital improvement plan as required by city charter by June 1st. The plan is based on recommendations from the Fleet, Facility and Resource Allocation committees. Department directors have also included other miscellaneous capital items that are not addressed by the three committees. The CIP will be subject to change throughout the year with a final CIP coming to council for approval before year-end. There is one change to the policy that needs to be pointed out. Point #6 under Policies has been revised to a life of "three" years or greater, rather than one year as in past CIP plans. This means that to be capitalized on the books as an asset, an item must have a cost of at least $10,000 and have a useful life of at least 3 years. The plan contains two sets of reports. The first reports show the capital expenditures within the department acquiring the asset. The second reports show the funding sources for the capital expenditures. If there are any questions ahead of time or the council would like to see further details of the 5-year CIP plan please let me know. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 5 -YEAR CAPITAL IMPROVEMENT PLAN 2016-2020 Preliminary Report to Council May 26, 2015 CITY OF HUTCHINSON - CAPITAL PLAN Administrative Summary VISIONS AND GOALS Each year, as part of the annual budgeting process, the City of Hutchinson prepares a five-year Capital Improvement Plan (CIP) that includes the following years' capital budget. The CIP identifies projects that will support existing and projected needs in the following areas: transportation, parks & recreation and public safety, etc. It is based upon numerous long range planning documents that are updated regularly as identified by the Facilities Committee, Fleet Committee, Resource Allocation Committee and City staff. The CIP prioritizes the use of limited resources that are available for capital items by identifying which projects will be funded, how they will be paid for and when they will be purchased. It establishes a comprehensive development program that is used to maximize outside revenue sources and effectively plan for the growth and maintenance of the City's infrastructure. POLICIES Criteria identified for inclusion of capital items in the CIP plan are as follows: 1) Capital Item must have a minimum cost of $10,000 2) Project must define year proposed 3) Funding source should be identified 4) Detail should include annual operating costs or savings for proposed capital item 5) Department priority should be established 6) Must have a useful life of three years or greater The plan encompasses projects using the following priority levels: Priority 1: (Urgent) Projects currently underway or those that are considered essential to the departments of City operations, and should not be delayed beyond the year requested. Failure to fund these projects will seriously jeopardize City's ability to provide service to the residents and/or expose the City to a potential liability and negative legal exposure. Priority 2: (Very Important) Projects that are needed by a department or the City to improve or maintain their operations, and to delay would cause deterioration or further deterioration of their current operation and/or level of service to the residents of the City. These should not be delayed beyond the year requested. Priority 3: (Important) Projects that are needed by a department or the City to improve or maintain their operations, and should be done as soon as funds can reasonably be made available. Priority 4: (Less Important) Projects, which are desirable, but needing further study. Priority 5: (Future Consideration) Projects, which sometime in the future will need to be funded to maintain operations, safety or infrastructure desired within the community. CIP PROCESS 1. Finance distributes CIP forms and the prior year's data to departments for updating. Any new capital items should be requested at this time. 2. Departments add, remove and update CIP data from the prior year's report. 3. Finance updates the CIP database with recommendations made by the department directors and the Fleet, Facility and Resource Allocation committees. 4. Initial draft is reviewed with City Administrator and Department directors; corrections or adjustments are made. Preliminary CIP plan is submitted to City council by June 1st 6. Final CIP plan is reviewed and adopted by City council by year-end. PROCESS CALENDAR March/April - Departments work on updating CIP Plan. Any new capital items should be requested at this time. The Facilities, Fleet and Resource Allocation Committees begin meeting to review and prioritize potential improvement projects submitted by Departments. May - Departments return updated CIP items. The Facilities and Fleet Committees submit a recommended five year plan to the City Administrator. An initial CIP draft is reviewed with Department directors and corrections or adjustments are made. Current year CIP items are incorporated into the early stages of the budgeting process during this time frame. June 1 st — Per Section 7.05 of the Hutchinson City Charter, the City Administrator shall submit to the council a recommended CIP Plan no later than June 1st of each year. December 31st - Final CIP plan is adopted by City council prior to year-end. City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2016 tinu 2020 DEPARTMENT SUMMARY Department 2016 2017 2018 2019 2020 Total Administration 50,000 50,000 100,000 Airport 300,000 1,000,000 1,300,000 Cemetery 10,000 10,000 10,000 94,413 35,504 159,917 Civic Arena 1,235,000 370,000 1,605,000 Compost 557,500 593,000 309,227 180,000 430,000 2,069,727 Engineering 28,644 29,504 26,663 84,811 Event Center 200,000 200,000 Fire 500,000 55,000 104,000 659,000 Information Technology 66,000 54,586 18,000 138,586 Infrastructure Improvements 4,722,375 5,936,670 4,923,425 5,543,615 5,025,630 26,151,715 Library 80,000 20,000 100,000 Liquor Fund 20,000 20,000 Parks 93,000 577,314 172,500 122,500 145,000 1,110,314 Police 117,000 187,797 259,628 207,048 86,269 857,742 Pool & Recreation Building 4,500,000 250,000 50,000 640,000 30,000 5,470,000 Public Works 52,583 44,000 96,583 Refuse 268,178 145,374 85,000 91,500 590,052 Storm Water 20,000 20,000 118,346 195,579 20,000 373,925 Streets 483,000 278,546 45,895 365,641 71,875 1,244,957 Wastewater 198,000 31,827 339,123 402,659 531,300 1,502,909 Water 27,500 1,088,644 120,000 27,500 377,500 1,641,144 TOTAL 12,867,553 9,604,985 7,905,648 8,254,455 6,843,741 45,476,362 City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2016 thra 2020 PROJECTS BY DEPARTMENT Department Project# Priority 2016 2017 2018 2019 2020 Total Administration Downtown Wayfnding Signage ADMIN -1601 3 50,000 50,000 100,000 Administration Total 50,000 50,000 100,000 Airport T -Hangar Site Preparation AIRP 01 3 300,000 300,000 T -Hangar Construction AIRP 02 3 1,000,000 71000,000 Airport Total 300,000 1,000,000 1,300,000 Cemeter Cemetery mower CEMT001 4 25,504 25,504 Tractor/Loader/Backhoe CEMT002 3 84,413 84,413 Cemetery Fencing/Roadway CEMT01 3 10,000 10,000 10,000 10,000 10,000 50,000 Cemetery Total 10,000 10,000 10,000 94,413 35,504 159,917 Civic Arena Replace Dehumidification Units CA -1501 2 400,000 400,000 Replace East Rink Roof CA -1502 1 300,000 300,000 East Rink Insulation Resurface CA -1504 2 200,000 200,000 Replace East dasher boards CA -1505 3 170,000 170,000 West Rink low emissivity ceiling CA -1507 2 90,000 90,000 East Rink Locker Room Improv CA -1509 3 80,000 80,000 HVAC system upgrades CA -1510 2 225,000 225,000 New Ice Resurfacer CA -1601 2 140,000 140,000 Civic Arena Total 1,235,000 370,000 1,605,000 Compost Bituminous Improvements COW 1503 3 50,000 50,000 100,000 Bagging Line Upgrades COW 1504 3 30,000 35,000 65,000 Front End Wheel Loader COW 1505 3 165,000 165,000 Portable Go -Bagger COW 1601 4 50,000 50,000 Truck, semi -tractor 9300 COW 1603 3 50,000 50,000 Skidsteer Loader COW 1604 3 51,227 51,227 Maintenance Shop Upgrades COW 1605 4 62,500 62,500 Blacktop for Bag Storage Site COW 1701 5 150,000 150,000 Office Building Upgrades COW 1702 5 50,000 50,000 Grinder replacement COW 1703 3 400,000 400,000 Mack truck (used) COW 1704 4 58,000 58,000 Cold Storage Building COW 1801 3 100,000 100,000 Loading Dock COW 1802 4 50,000 50,000 Turner - Face Replacement COW 1803 3 50,000 50,000 Mack truck (used) COW 1804 4 58,000 58,000 Stacking Conveyor (2 used) COW 1901 4 100,000 100,000 Department Project# Priority 2016 2017 2018 2019 2020 Total Walking Floor Trailer COW 1902 4 80,000 80,000 160,000 McCloskey Screener replacement COMP -2020 3 350,000 350,000 Compost Total 557,500 593,000 309,227 180,000 430,000 2,069,727 Engineering 1/2 ton work truck ENGR 001 3 28,644 28,644 1/2 ton work truck ENGR 002 3 29,504 29,504 Replace SUV ENGR 003 3 26,663 26,663 Engineering Total 28,644 29,504 26,663 84,811 Event Center Event Center Carpet EC -1901 3 200,000 200,000 Event Center Total 200,000 200,000 Fire High Pressure Rescue Tools FD -1601 1 32,000 32,000 New Engine/Heavy Rescue FD -1701 3 430,000 430,000 New Command Vechicle FD -1703 3 38,000 38,000 Exhaust Capture System FD -1801 3 55,000 55,000 Rescue 8 - 1 ton truck FD -1901 3 80,000 80,000 Rescue 8 - slide -in skid unit FD -1902 3 24,000 24,000 Fire Total 500,000 55,000 104,000 659,000 Information Technology New Minivan lT 1501 4 24,586 24,586 Replace/Add Door Security Systems /T 1601 3 66,000 66,000 Generator City Center lT 1701 4 30,000 30,000 Virtual Server Refresh /T 1801 4 18,000 18,000 Information Technology Total 66,000 54,586 18,000 138,586 Infrastructure Improvements South Central Trunk Storm (Pond & Ballfelds) Newconst 07 3 968,000 968,000 SC Trunk Storm (local storm sewer) Now const 02 3 726,000 726,000 Bluff St/NorthwoodsTrail New const 03 3 544,500 544,500 Roberts St/Rd SW (McDonald to School) Partial 01 3 1,372,745 1,372,745 School Rd SW (Roberts -Hwy 7) Partial 02 3 1,725,400 1,725,400 Clinton Ave SW (Harrington -Merrill) Partial 03 3 237,950 237,950 Merrill St SW (SGR-Clinton) Partial 04 3 264,115 264,115 Neal Ave SW (Keith -Sunset) Partial 05 3 251,865 251,865 Dale St SW (SGR-Roberts) Partial 06 3 1,668,205 1,668,205 Michigan St SE/NE (5th Ave -Hwy 7) Partial 07 3 1,739,860 1,739,860 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Reclaim 01 3 1,478,015 1,478,015 Merrill (Linden -4th) & Madson (Dale -Lynn) Reclaim 02 3 1,005,270 1,005,270 Church St SW & Miller Ave SW Reclaim 03 3 404,140 404,140 West Shore Dr SW Reclaim 04 3 616,950 616,950 Church St SW (SGR-Linden) Reclaim 05 3 308,190 308,190 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 154,095 154,095 Harrington St SW (SGR-Linden) Reclaim 07 3 308,975 308,975 Merrill St SW (Clinton -Linden) Reclaim 08 3 156,455 156,455 Neal Ave SW (Dale -Keith) Reclaim 09 3 111,925 111,925 Sunset St SW (SGR-Linden) Reclaim 10 3 318,955 318,955 Hassan St SE/NE (5th Av S to 1 st Av N) Reclaim 11 3 893,770 893,770 Department Project# Priority 2016 2017 2018 2019 2020 Total Roberts Rd SW (School -Dale) Reclaim 12 3 961,950 961,950 Milwaukee Ave SW (Dale -Dead end) Reclaim 13 3 468,875 468,875 Linden Ave SW (Dale -Lynn) Reclaim 14 3 719,950 719,950 McDonald Dr SW (Lakewood - School) Reclaim 15 3 750,200 750,200 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 1,041,810 1,041,810 Orchard, Sherwood, Elk, Bradford Reclaim 17 3 1,572,880 1,572,880 Clifton Heights area streets Reclaim 18 3 1,462,890 1,462,890 2nd Ave SE Bridge Recon 01 3 1,149,500 1,149,500 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 2,018,280 2,018,280 Pavement sealing/Seal coating SCFS/RP 3 250,000 250,000 250,000 750,000 Infrastructure Improvements Total 4,722,375 5,936,670 4,923,425 5,543,615 5,025,630 26,151,715 Lib rar Library carpet replacement L18-1901 3 80,000 80,000 Library restroom remodel L18-2001 4 20,000 20,000 Library Total 80,000 20,000 100,000 Liquor Fund Security Camera System Update LIQ -1601 3 20,000 20,000 Liquor Fund Total 20,000 20,000 Parks Roberts Park -lighting improvements PARK -1601 1 350,000 350,000 North Park -tennis court improv PARK -1602 3 60,000 60,000 1/2 Ton 42 pickup PARK -1604 3 27,000 27,000 Purchase used Bobcat MT55 PARK -1605 3 18,000 18,000 Ford F550 PARK -1606 3 45,000 45,000 John Deere tractor 4710 44 PARK -1702 3 42,314 42,314 1/2 ton 42 flatbed PARK -1703 4 29,000 29,000 1/2 ton 44 pickup PARK -1704 4 39,000 39,000 F350 plow truck & blade PARK -1801 4 40,000 40,000 1/2 Ton 4X2 pickup PARK -1802 4 27,000 27,000 1 -ton 4x2w/flat dump PARK -1803 4 46,000 46,000 1/2 ton 42 pickup PARK -1804 4 29,500 29,500 1/2 Ton 4X4 Pickup PARK -1901 4 27,000 27,000 1/2 Ton 4X2 Pickup PARK -1902 4 27,000 27,000 3/4 -ton 44 pickup PARK -1903 4 38,500 38,500 Skid steer loader S250 used PARK -2001 4 42,000 42,000 John Deere mower 12 wide PARK -2002 4 73,000 73,000 Rail Line Purchase Debt (Exp 2020) PARK -2020 3 30,000 30,000 30,000 30,000 30,000 150,000 Parks Total 93,000 577,314 172,500 122,500 145,000 1,110,314 Police Squad car#2 replacement PD -1401 2 40,314 40,314 Squad car#6 replacement PD -1402 2 40,314 40,314 Squad Car #3 replacement PD -1501 2 41,524 41,524 Squad Car#7 replacement PD -1502 2 41,524 41,524 Police Special Response Vehicle PD -1503 3 129,000 129,000 Squad car#5 replacement PD -1601 2 38,000 42,769 80,769 Squad car#8 replacement PD -1602 2 39,140 39,140 Civil Defense Monitoring Equipment PD -1603 3 22,000 22,000 Police Rifle Replacement (8) PD -1604 3 25,000 25,000 Police Pistol Replacement PD -1605 2 32,000 32,000 Department Project# Priority 2016 2017 2018 2019 2020 Total Replace Minivan PD -1703 4 19,657 19,657 PSAP Equipment Upgrade PD -1801 2 179,000 179,000 Locker room remodel PD -1901 4 75,000 75,000 New Chief vehicle PD -1902 4 24,500 24,500 New 3/4 ton 44 crew cab pickup PD -1903 4 24,500 24,500 SUV, Suburban 44 PD -2001 4 43,500 43,500 Police Total 117,000 187,797 259,628 207,048 86,269 857,742 Pool & Recreation Building PoolANaterpark improvements PR -1601 2 4,500,000 4,500,000 Recreation Center Roof PR -1701 2 250,000 250,000 Rec Center/Civic Arena Parking Lot PR -1702 3 640,000 640,000 Rec Center Flat Roof PR -1801 3 50,000 50,000 Office carpet replacement PR -2001 4 10,000 10,000 Rec Center sidewalk PR -2002 4 20,000 20,000 Pool & Recreation Building Total 4,500,000 250,000 50,000 640,000 30,000 5,470,000 Public Works HATS Facility Forklift HA TS 001 3 27,583 27,583 Tip up joint replacement HATS -2001 4 14,000 14,000 Water Street Garage Roof PW -1701 3 25,000 25,000 Water Street siding soffits PW -2001 4 30,000 30,000 Public Works Total 52,583 44,000 96,583 Refuse Skidsteer Loader REFS -1502 3 48,578 48,578 ECS Control System Upgrade REFS -1504 3 62,100 62,100 Tipping Building Tin replacement REFS -1505 2 50,000 50,000 Stacking Conveyor REFS -1601 3 45,000 45,000 Maintenance Shop Upgrades REFS -1605 4 62,500 62,500 Leaf Vacuum REFS -1701 3 45,374 45,374 Office Building Upgrades REFS -1702 4 50,000 50,000 Airlift Separator for plastics REFS -1703 3 50,000 50,000 Truck, TA w/hooklift REFS -1801 3 85,000 85,000 Walking Floor Trailer REFS -1901 3 91,500 91,500 Refuse Total 268,178 145,374 85,000 91,500 590,052 Storm Water Leaf Vacuum STWT 001 3 98,346 98,346 Mechanical Street Sweeper STWT002 3 175,579 175,579 Storm Sewer System Repairs STWT01 3 20,000 20,000 20,000 20,000 20,000 100,000 Storm Water Total 20,000 20,000 118,346 195,579 20,000 373,925 Streets 1 Ton 44 w/ aerial bucket STRT 01 3 108,000 108,000 Heavy snow blower STRT 02 2 175,000 175,000 Snowplow truck STRT03 3 200,000 200,000 Brush chipper STRT04 4 31,297 31,297 Wheel Loader STRT05 3 187,249 187,249 Wheel Loader STRT06 3 187,249 187,249 Truck Rehabilitation STRT07 3 60,000 60,000 1 -ton 44 truck w/ snowplow STRT08 3 45,895 45,895 Department Project# Priority 2016 2017 2018 2019 2020 Tractor w/ 12' mower STRT 10 3 35,453 1 -Ton flatbed truck STRT 11 4 47,271 Tandem -axle Dump Truck STRT 12 3 95,668 1/2 Ton 44 pickup STRT 13 3 31,300 Pneumatic roller STRT 14 3 40,575 Total 35,453 47,271 95,668 31,300 40,575 Streets Total 483,000 278,546 45,895 365,641 71,875 1,244,957 Wastewater Pumps & Generators WWTF001 2 15,000 31,827 18,008 64,835 Minivan WWTF 002 3 22,000 22,000 Toolcat loader WWTF 003 3 51,000 51,000 Tractor Mower WWTF 004 1 19,123 19,123 1 Jon truck w/plow WWTF 005 2 38,267 38,267 Utility vehicle WWTF 006 4 10,692 10,692 Utility vehicle WWTF 007 4 10,692 10,692 Work truck WWTF 008 3 31,300 31,300 Harmony Ln Lift Station WWTF 07 4 40,000 40,000 Boiler Replacement (10) WWTF 02 3 70,000 70,000 MBR Cassette Replacement WWTF 03 3 250,000 250,000 Boiler Replacement (90) WWTF 04 4 70,000 70,000 Grit Removal System (30) WWTF 05 3 225,000 225,000 WWTF SCADA Upgrade WWTF 06 3 100,000 100,000 Biosolids Handling WWTF 07 3 500,000 500,000 Wastewater Total 198,000 31,827 339,123 402,659 531,300 1,502,909 Water Pavement repairs & maintenance W/WW07 3 27,500 27,500 27,500 82,500 1/2 ton work truck WA TR 001 3 28,644 28,644 Water Tower Rehab -Golf Course WA TR 01 3 450,000 450,000 Garage roof replacement WA TR O2 3 10,000 10,000 Water Meter Replacement Program WA TR 03 3 600,000 600,000 WATR SCADA Upgrade WA TR 04 3 100,000 100,000 Roof& building repairs WA TR 05 3 20,000 20,000 Well Replacement WA TR 06 3 350,000 350,000 Water Total 27,500 1,088,644 120,000 27,500 377,500 1,641,144 GRAND TOTAL 12,867,553 9,604,985 7,905,648 8,254,455 6,843,741 45,476,382 City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2016 thru 2020 FUNDING SOURCE SUMMARY Source 2016 2017 2018 2019 2020 Total Airport Construction Fund 60,000 60,000 Assessments 1,052,000 1,556,500 1,056,716 1,490,000 1,425,000 6,580,216 Capital Projects - Facilities Plan 1,095,000 685,000 475,000 995,000 94,000 3,344,000 Capital Projects - Heavy Fleet 838,000 376,249 367,330 40,575 1,622,154 Capital Projects - Misc Infrastructure Maint 250,000 250,000 250,000 750,000 Capital Projects Fund 52,000 30,000 209,000 380,000 30,000 701,000 Community Improvement Fund 50,000 50,000 100,000 Compost Fund 557,500 593,000 296,727 180,000 430,000 2,057,227 Donations 4,000 4,000 Equipment Replacement Fund (Small Fleet) 139,000 280,638 298,527 359,272 284,736 1,362,173 G. O. Improvement Bonds 1,756,375 1,947,370 1,977,209 1,951,615 1,955,630 9,588,199 General Fund 102,000 30,000 18,000 150,000 Grants - Federal 440,000 500,000 940,000 Grants - Other 4,000 4,000 Grants - State 1,665,000 1,665,000 HATS Fund (City 39%) 27,583 27,583 Liquor Fund 20,000 20,000 Municipal State Aid 200,000 700,000 600,000 500,000 700,000 2,700,000 Perpetual Care Fund 10,000 10,000 10,000 10,000 10,000 50,000 Pool Project - Community Improvement Fund 900,000 900,000 Pool Project - General Fund Reserves 585,000 585,000 Pool Project - Hospital funds 1,350,000 1,350,000 Pool Project - Other funding 1,665,000 1,665,000 Refuse Funding 268,178 145,374 97,500 91,500 602,552 Rural Fire Depart. Fund 227,000 52,000 279,000 Sale or Trade in of Equipment 7,000 7,000 Storm Water Utility 1,050,000 959,030 196,846 363,579 183,000 2,752,455 Wastewater Fund 441,750 328,712 487,123 708,409 811,050 2,777,044 Water Fund 243,750 1,385,529 268,000 305,750 629,750 2,832,779 GRAND TOTAL 12,867,553 9,604,965 7,905,646 6,254,455 6,643,741 45,476,382 Source City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN 2016 thru 2020 PROJECTS BY FUNDING SOURCE Project# Priority 2016 2017 2018 2019 2020 Total Airport Construction Fund T -Hangar Site Preparation AIRP 01 3 Airport Construction Fund Total Assessments 410,000 Roberts St/Rd SW (McDonald to School) Partial 01 3 School Rd SW (Roberts -Hwy 7) Partial 02 3 Clinton Ave SW (Harrington -Merrill) Partial 03 3 Merrill St SW (SGR-Clinton) Partial 04 3 Neal Ave SW (Keith -Sunset) Partial 05 3 Dale St SW (SGR-Roberts) Partial 06 3 Michigan St SE/NE (5th Ave -Hwy 7) Partial 07 3 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Reclaim 01 3 Merrill (Linden -4th) & Madson (Dale -Lynn) Reclaim 02 3 Church St SW & Miller Ave SW Reclaim 03 3 West Shore Dr SW Reclaim 04 3 Church St SW (SGR-Linden) Reclaim 05 3 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 Harrington St SW (SGR-Linden) Reclaim 07 3 Merrill St SW (Clinton -Linden) Reclaim 08 3 Neal Ave SW (Dale -Keith) Reclaim 09 3 Sunset St SW (SGR-Linden) Reclaim 10 3 Hassan St SE/NE (5th Av S to 1 st Av N) Reclaim 11 3 Roberts Rd SW (School -Dale) Reclaim 12 3 Milwaukee Ave SW (Dale -Dead end) Reclaim 13 3 Linden Ave SW (Dale -Lynn) Reclaim 14 3 McDonald Dr SW (Lakewood - School) Reclaim 15 3 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 Orchard, Sherwood, Elk, Bradford Reclaim 17 3 Clifton Heights area streets Reclaim 18 3 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 Assessments Total 60,000 60,000 60,000 60,000 1,052,000 1,556,500 1,056,716 1,490,000 1,425,000 6,580,216 Capital Projects - Facilities Plan 410,000 410,000 Replace Dehumidification Units 510,000 2 510,000 Replace East Rink Roof 72,000 1 72,000 East Rink Insulation Resurface 79,500 2 79,500 Replace East dasher boards 76,000 3 76,000 West Rink low emissivity ceiling CA -1507 500,000 500,000 East Rink Locker Room Improv CA -1509 520,000 520,000 444,000 CA -1510 2 444,000 302,000 EC -1901 3 302,000 121,000 121,000 185,000 185,000 93,000 93,000 46,500 46,500 93,000 93,000 47,000 47,000 33,500 33,500 96,000 96,000 268,131 268,131 288,585 288,585 140,000 140,000 215,000 215,000 225,000 225,000 310,000 310,000 470,000 470,000 435,000 435,000 600,000 600,000 1,052,000 1,556,500 1,056,716 1,490,000 1,425,000 6,580,216 Capital Projects - Facilities Plan Replace Dehumidification Units CA -1501 2 400,000 Replace East Rink Roof CA -1502 1 300,000 East Rink Insulation Resurface CA -1504 2 Replace East dasher boards CA -1505 3 West Rink low emissivity ceiling CA -1507 2 90,000 East Rink Locker Room Improv CA -1509 3 80,000 HVAC system upgrades CA -1510 2 225,000 Event Center Carpet EC -1901 3 200,000 170,000 200,000 400,000 300,000 200,000 170,000 90,000 80,000 225,000 200,000 Source Project# Priority Exhaust Capture System FD -1801 3 Tip up joint replacement HATS -2001 4 Library carpet replacement LIB -1901 3 Library restroom remodel LIB -2001 4 Roberts Park -lighting improvements PARK -1601 1 North Park -tennis court improv PARK -1602 3 Locker room remodel PD -1901 4 Recreation Center Roof PR -1701 2 Rec Center/Civic Arena Parking Lot PR -1702 3 Rec Center Flat Roof PR -1801 3 Office carpet replacement PR -2001 4 Rec Center sidewalk PR -2002 4 Water Street Garage Roof PW -1701 3 Water Street siding soffits PW -2001 4 Capital Projects - Facilities Plan Total Capital Projects - Heavy Fleet 2016 2017 2018 2019 2020 Total New Ice Resurfacer 55,000 2 55,000 Tractor/Loader/Backhoe CEMT 002 14,000 14,000 New Engine/Heavy Rescue 80,000 3 80,000 Police Special Response Vehicle PD -1503 20,000 20,000 350,000 STRT 01 3 350,000 60,000 STRT 02 2 60,000 Snowplow truck 75,000 3 75,000 250,000 STRT05 3 250,000 Wheel Loader 640,000 3 640,000 Truck Rehabilitation 50,000 3 50,000 Tandem -axle Dump Truck STRT 12 10,000 10,000 20,000 20,000 25,000 25,000 30,000 30,000 1,095,000 685,000 475,000 995,000 94,000 3,344,000 New Ice Resurfacer CA -1601 2 140,000 Tractor/Loader/Backhoe CEMT 002 3 Pavement sealing/Seal coating New Engine/Heavy Rescue FD -1701 3 215,000 Police Special Response Vehicle PD -1503 3 Bluff St/Northwoods Trail 1 Ton 44 w/ aerial bucket STRT 01 3 108,000 Heavy snow blower STRT 02 2 175,000 Snowplow truck STRT03 3 200,000 Wheel Loader STRT05 3 95,668 Wheel Loader STRT06 3 40,575 Truck Rehabilitation STRT07 3 Tandem -axle Dump Truck STRT 12 3 Pneumatic roller STRT 14 3 Capital Projects - Heavy Fleet Total 367,330 84,413 84,413 Capital Projects - Misc Infrastructure Pavement sealing/Seal coating SCFS/RP 3 Capital Projects - Misc Infrastructure 250,000 Maint Total 250,000 (Capital Projects Fund 108,000 Bluff St/Northwoods Trail New const 03 3 Rail Line Purchase Debt (Exp 2020) PARK -2020 3 Civil Defense Monitoring Equipment PD -1603 3 PSAP Equipment Upgrade PD -1801 2 Capital Projects Fund Total 187,249 30,000 187,249 Community Improvement Fund Downtown Wayfnding Signage ADMIN -1601 3 Community Improvement Fund Total 95,668 (Compost Fund 838,000 376,249 140,000 367,330 84,413 84,413 250,000 215,000 129,000 250,000 129,000 250,000 108,000 250,000 175,000 30,000 22,000 30,000 200,000 350,000 30,000 187,249 187,249 187,249 30,000 187,249 60,000 30,000 60,000 50,000 95,668 95,668 40,575 40,575 838,000 376,249 367,330 40,575 1,622,154 250,000 250,000 250,000 750,000 250,000 250,000 250,000 750,000 30,000 22,000 30,000 30,000 179,000 350,000 30,000 30,000 350,000 150,000 22,000 179,000 52,000 30,000 209,000 380,000 30,000 701,000 50,000 50,000 100,000 50,000 50,000 100,000 Source Project# Priority Bituminous Improvements COMP 1503 3 Bagging Line Upgrades COMP 1504 3 Front End Wheel Loader COMP 1505 3 Portable Go -Bagger COMP 1601 4 Truck, semi -tractor 9300 COMP 1603 3 Skidsteer Loader COMP 1604 3 Maintenance Shop Upgrades COMP 1605 4 Blacktop for Bag Storage Site COMP 1701 5 Office Building Upgrades COMP 1702 5 Grinder replacement COMP 1703 3 Mack truck (used) COMP 1704 4 Cold Storage Building COMP 1801 3 Loading Dock COMP 1802 4 Turner- Face Replacement COMP 1803 3 Mack truck (used) COMP 1804 4 Stacking Conveyor (2 used) COMP 1901 4 Walking Floor Trailer COMP 1902 4 McCloskey Screener replacement COMP -2020 3 Compost Fund Total Donations High Pressure Rescue Tools FD -1601 Donations Total Equipment Replacement Fund (Small 50,000 Cemetery mower CEMT 001 1/2 ton work truck ENGR 001 1/2 ton work truck ENGR 002 Replace SUV ENGR 003 New Command Vechicle FD -1703 Rescue 8 - 1 ton truck FD -1901 Rescue 8 - slide -in skid unit FD -1902 New Minivan lT 1501 1/2 Ton 42 pickup PARK -1604 Purchase used Bobcat MT55 PARK -1605 Ford F550 PARK -1606 John Deere tractor 4710 4x4 PARK -1702 1/2 ton 42 flatbed PARK -1703 1/2 ton 4x4 pickup PARK -1704 F350 plow truck & blade PARK -1801 1/2 Ton 4X2 pickup PARK -1802 1 -ton 42 w/ flat dump PARK -1803 1/2 ton 42 pickup PARK -1804 1/2 Ton 4X4 Pickup PARK -1901 1/2 Ton 4X2 Pickup PARK -1902 3/4 -ton 4x4 pickup PARK -1903 Skid steer loader S250 used PARK -2001 John Deere mower 12 wide PARK -2002 Squad car #2 replacement PD -1401 Squad car #6 replacement PD -1402 Squad Car #3 replacement PD -1501 Squad Car #7 replacement PD -1502 2016 2017 2018 2019 2020 Total 50,000 50,000 296,727 100,000 30,000 35,000 1 4,000 65,000 165,000 765,000 50,000 50,000 50,000 4,000 4 50,000 51,227 51,227 62,500 28,644 62,500 150,000 28,644 3 150,000 29,504 50,000 50,000 3 400,000 400,000 26,663 58,000 3 38,000 58,000 100,000 100,000 3 50,000 50,000 40,000 37,500 37,500 12,000 58,000 58,000 4 24,586 100,000 100,000 24,586 80,000 80,000 160,000 350,000 350,000 557,500 593,000 296,727 180,000 430,000 2,057,227 1 4,000 4,000 4,000 4,000 4 25,504 25,504 3 28,644 28,644 3 29,504 29,504 3 26,663 26,663 3 38,000 38,000 3 40,000 40,000 3 12,000 72,000 4 24,586 24,586 3 27,000 27,000 3 18,000 18,000 3 45,000 45,000 3 42,314 42,314 4 29,000 29,000 4 39,000 39,000 4 40,000 40,000 4 27,000 27,000 4 46,000 46,000 4 29,500 29,500 4 27,000 27,000 4 27,000 27,000 4 38,500 38,500 4 42,000 42,000 4 73,000 73,000 2 40,314 40,314 2 40,314 40,314 2 41,524 41,524 2 41,524 41,524 Source Project# Priority 2016 2017 2018 2019 2020 Total Squad car #5 replacement PD -1601 2 38,000 42,769 80,769 Squad car #8 replacement PD -1602 2 39,140 39,140 Replace Minivan PD -1703 4 19,657 19,657 New Chief vehicle PD -1902 4 24,500 24,500 New 3/4 ton 44 crew cab pickup PD -1903 4 24,500 24,500 SUV, Suburban 44 PD -2001 4 43,500 43,500 Brush chipper STRT04 4 31,297 31,297 1 -ton 44 truck w/ snowplow STRT08 3 45,895 45,895 Tractor w/ 12' mower STRT 10 3 35,453 35,453 1 -Ton flatbed truck STRT 11 4 47,271 47,271 1/2 Ton 44 pickup STRT 13 3 31,300 31,300 Equipment Replacement Fund (Small 139,000 280,638 298,527 359,272 284,736 1,362,173 Fleet) Total IG. O. Improvement Bonds Bluff St/NorthwoodsTrail New const 03 3 194,500 194,500 Roberts St/Rd SW (McDonald to School) Partial 01 3 712,745 712,745 School Rd SW (Roberts -Hwy 7) Partial 02 3 65,400 65,400 Clinton Ave SW (Harrington -Merrill) Partial 03 3 128,450 128,450 Merrill St SW (SGR-Clinton) Partial 04 3 143,015 143,015 Neal Ave SW (Keith -Sunset) Partial 05 3 135,865 135,865 Dale St SW (SGR-Roberts) Partial 06 3 351,205 351,205 Michigan St SE/NE (5th Ave -Hwy 7) Partial 07 3 244,860 244,860 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Reclaim 01 3 619,015 619,015 Merrill (Linden -4th) & Madson (Dale -Lynn) Reclaim 02 3 563,270 563,270 Church St SW & Miller Ave SW Reclaim 03 3 227,140 227,140 West Shore Dr SW Reclaim 04 3 346,950 346,950 Church St SW (SGR-Linden) Reclaim 05 3 172,690 172,690 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 86,295 86,295 Harrington St SW (SGR-Linden) Reclaim 07 3 172,975 172,975 Merrill St SW (Clinton -Linden) Reclaim 08 3 87,955 87,955 Neal Ave SW (Dale -Keith) Reclaim 09 3 63,025 63,025 Sunset St SW (SGR-Linden) Reclaim 10 3 178,955 178,955 Hassan St SE/NE (5th Av S to 1st Av N) Reclaim 11 3 600,639 600,639 Roberts Rd SW (School -Dale) Reclaim 12 3 540,865 540,865 Milwaukee Ave SW (Dale -Dead end) Reclaim 13 3 263,875 263,875 Linden Ave SW (Dale -Lynn) Reclaim 14 3 404,950 404,950 McDonald Dr SW (Lakewood - School) Reclaim 15 3 421,200 421,200 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 588,810 588,810 Orchard, Sherwood, Elk, Bradford Reclaim 17 3 882,880 882,880 Clifton Heights area streets Reclaim 18 3 827,890 827,890 2nd Ave SE Bridge Recon 01 3 484,500 484,500 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 78,280 78,280 G. O. Improvement Bonds Total 1,756,375 1,947,370 1,977,209 1,951,615 1,955,630 9,588,199 General Fund High Pressure Rescue Tools FD -1601 1 12,000 12,000 Replace/Add Door Security Systems //=7601 3 40,000 40,000 Generator City Center /T-1701 4 30,000 30,000 Virtual Server Refresh /1=7801 4 18,000 18,000 Police Rifle Replacement (8) PD -1604 3 25,000 25,000 Police Pistol Replacement PD -1605 2 25,000 25,000 Source Project# Priority 2016 2017 2018 2019 2020 Total General Fund Total 102,000 30,000 18,000 150,000 Grants - Federal T -Hangar Site Preparation AIRP 01 3 240,000 240,000 Roberts St/Rd SW (McDonald to School) Partial 01 3 50,000 50,000 School Rd SW (Roberts -Hwy 7) Partial 02 3 150,000 150,000 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 500,000 500,000 Grants - Federal Total 440,000 500,000 940,000 Grants - Other High Pressure Rescue Tools FD -1601 1 4,000 4,000 Grants - Other Total 4,000 4,000 Grants - State T -Hangar Construction AIRP 02 3 1,000,000 71000,000 2nd Ave SE Bridge Recon 01 3 665,000 665,000 Grants - State Total 1,665,000 1,665,000 HATS Fund (City 39%) HATS Facility Forklift HA TS 001 3 27,583 27,583 HATS Fund (City 39%) Total 27,583 27,583 Liquor Fund Security Camera System Update LIQ -1601 3 20,000 20,000 Liquor Fund Total 20,000 20,000 Municipal State Aid School Rd SW (Roberts -Hwy 7) Partial 02 3 700,000 700,000 Dale St SW (SGR-Roberts) Partial 06 3 600,000 600,000 Michigan St SE/NE (5th Ave -Hwy 7) Partial 07 3 700,000 700,000 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Reclaim 01 3 200,000 200,000 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 500,000 500,000 Municipal State Aid Total 200,000 700,000 600,000 500,000 700,000 2,700,000 Perpetual Care Fund Cemetery Fencing/Roadway CEMT01 3 10,000 10,000 10,000 10,000 10,000 50,000 Perpetual Care Fund Total 10,000 10,000 10,000 10,000 10,000 50,000 Pool Project - Community Improveme PoolANaterpark improvements PR -1601 2 900,000 900,000 Pool Project - Community Improvement 900,000 900,000 Fund Total Source Project# Priority 2016 2017 2018 2019 2020 Total Pool Project - General Fund Reserves PoolANaterpark improvements PR -1601 2 585,000 585,000 Pool Project - General Fund Reserves 585,000 585,000 Total Pool Project - Hospital funds PoolANaterpark improvements PR -1601 2 1,350,000 1,350,000 Pool Project - Hospital funds Total 1,350,000 1,350,000 Pool Project - Other funding PoolANaterpark improvements PR -1601 2 1,665,000 1,665,000 Pool Project - Other funding Total 1,665,000 1,665,000 Refuse Funding Turner- Face Replacement COW 1803 3 12,500 72,500 Skidsteer Loader REFS -1502 3 48,578 48,578 ECS Control System Upgrade REFS -1504 3 62,100 62,100 Tipping Building Tin replacement REFS -1505 2 50,000 50,000 Stacking Conveyor REFS -1601 3 45,000 45,000 Maintenance Shop Upgrades REFS -1605 4 62,500 62,500 Leaf Vacuum REFS -1701 3 45,374 45,374 Office Building Upgrades REFS -1702 4 50,000 50,000 Airlift Separator for plastics REFS -1703 3 50,000 50,000 Truck, TA w/hooklift REFS -1801 3 85,000 85,000 Walking Floor Trailer REFS -1901 3 91,500 91,500 Refuse Funding Total 268,178 145,374 97,500 91,500 602,552 Rural Fire Depart. Fund High Pressure Rescue Tools FD -1601 1 12,000 72,000 New Engine/Heavy Rescue FD -1701 3 215,000 215,000 Rescue 8 - 1 ton truck FD -1901 3 40,000 40,000 Rescue 8 - slide -in skid unit FD -1902 3 12,000 72,000 Rural Fire Depart. Fund Total 227,000 52,000 279,000 Sale or Trade in of Equipment Police Pistol Replacement PD -1605 2 7,000 7,000 Sale or Trade in of Equipment Total 7,000 7,000 Storm Water Utility South Central Trunk Storm (Pond & Ballfelds) Newconst 07 3 968,000 968,000 SC Trunk Storm (local storm sewer) Now const 02 3 726,000 726,000 Roberts St/Rd SW (McDonald to School) Partial 01 3 50,000 50,000 School Rd SW (Roberts -Hwy 7) Partial 02 3 60,000 60,000 Clinton Ave SW (Harrington -Merrill) Partial 03 3 12,500 72,500 Merrill St SW (SGR-Clinton) Partial 04 3 13,900 13,900 Neal Ave SW (Keith -Sunset) Partial 05 3 13,500 13,500 Source Project# Priority 2016 2017 2018 2019 2020 Total Dale St SW (SGR-Roberts) Partial 06 3 45,000 45,000 Michigan St SE/NE (5th Ave -Hwy 7) Partial 07 3 75,000 75,000 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Reclaim 01 3 15,000 15,000 Merrill (Linden -4th) & Madson (Dale -Lynn) Reclaim 02 3 20,000 20,000 Church St SW & Miller Ave SW Reclaim 03 3 12,000 72,000 West Shore Dr SW Reclaim 04 3 15,000 15,000 Church St SW (SGR-Linden) Reclaim 05 3 14,200 14,200 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 7,100 7,100 Harrington St SW (SGR-Linden) Reclaim 07 3 14,500 14,500 Merrill St SW (Clinton -Linden) Reclaim 08 3 7,200 7,200 Neal Ave SW (Dale -Keith) Reclaim 09 3 5,130 5,130 Sunset St SW (SGR-Linden) Reclaim 10 3 15,000 15,000 Hassan St SE/NE (5th Av S to 1st Av N) Reclaim 11 3 5,000 5,000 Roberts Rd SW (School -Dale) Reclaim 12 3 28,500 28,500 Milwaukee Ave SW (Dale -Dead end) Reclaim 13 3 13,000 13,000 Linden Ave SW (Dale -Lynn) Reclaim 14 3 20,000 20,000 McDonald Dr SW (Lakewood - School) Reclaim 15 3 24,000 24,000 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 31,000 31,000 Orchard, Sherwood, Elk, Bradford Reclaim 17 3 48,000 48,000 Clifton Heights area streets Reclaim 18 3 40,000 40,000 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 80,000 80,000 Leaf Vacuum STWT 001 3 98,346 98,346 Mechanical Street Sweeper STWT002 3 175,579 175,579 Storm Sewer System Repairs STWT01 3 20,000 20,000 20,000 20,000 20,000 100,000 Storm Water Utility Total 1,050,000 959,030 196,846 363,579 183,000 2,752,455 Wastewater Fund Replace/Add Door Security Systems //=7601 3 13,000 13,000 Roberts St/Rd SW (McDonald to School) Partial 01 3 75,000 75,000 School Rd SW (Roberts -Hwy 7) Partial 02 3 120,000 120,000 Clinton Ave SW (Harrington -Merrill) Partial 03 3 12,500 72,500 Merrill St SW (SGR-Clinton) Partial 04 3 13,850 13,850 Neal Ave SW (Keith -Sunset) Partial 05 3 13,250 13,250 Dale St SW (SGR-Roberts) Partial 06 3 86,000 86,000 Michigan St SE/NE (5th Ave -Hwy 7) Partial 07 3 100,000 100,000 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Reclaim 01 3 100,000 100,000 Merrill (Linden -4th) & Madson (Dale -Lynn) Reclaim 02 3 60,000 60,000 Church St SW & Miller Ave SW Reclaim 03 3 22,000 22,000 West Shore Dr SW Reclaim 04 3 35,000 35,000 Church St SW (SGR-Linden) Reclaim 05 3 14,150 14,150 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 7,100 7,100 Harrington St SW (SGR-Linden) Reclaim 07 3 14,250 14,250 Merrill St SW (Clinton -Linden) Reclaim 08 3 7,150 7,150 Neal Ave SW (Dale -Keith) Reclaim 09 3 5,135 5,135 Sunset St SW (SGR-Linden) Reclaim 10 3 14,500 14,500 Hassan St SE/NE (5th Av S to 1st Av N) Reclaim 11 3 10,000 10,000 Roberts Rd SW (School -Dale) Reclaim 12 3 52,000 52,000 Milwaukee Ave SW (Dale -Dead end) Reclaim 13 3 26,000 26,000 Linden Ave SW (Dale -Lynn) Reclaim 14 3 40,000 40,000 McDonald Dr SW (Lakewood - School) Reclaim 15 3 40,000 40,000 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 56,000 56,000 Orchard, Sherwood, Elk, Bradford Reclaim 17 3 86,000 86,000 Clifton Heights area streets Reclaim 18 3 80,000 80,000 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 130,000 130,000 Source Project# Priority 2016 2017 2018 2019 2020 Total Pavement repairs & maintenance W/WW 07 3 13,750 13,750 13,750 41,250 Pumps & Generators WWTF001 2 15,000 31,827 18,008 64,835 Minivan WWTF 002 3 22,000 22,000 Toolcat loader WWTF 003 3 51,000 51,000 Tractor Mower WWTF 004 1 19,123 19,123 1 Jon truck w/plow WWTF 005 2 38,267 38,267 Utility vehicle WWTF 006 4 10,692 10,692 Utility vehicle WWTF 007 4 10,692 10,692 Work truck WWTF 008 3 31,300 31,300 Harmony Ln Lift Station WWTF 07 4 40,000 40,000 Boiler Replacement (10) WWTF 02 3 70,000 70,000 MBR Cassette Replacement WWTF 03 3 250,000 250,000 Boiler Replacement (90) WWTF 04 4 70,000 70,000 Grit Removal System (30) WWTF 05 3 225,000 225,000 WWTF SCADA Upgrade WWTF 06 3 100,000 100,000 Biosolids Handling WWTF 07 3 500,000 500,000 Wastewater Fund Total 441,750 328,712 487,123 708,409 811,050 2,777,044 Water Fund Replace/Add Door Security Systems /T 1601 3 13,000 13,000 Roberts St/Rd SW (McDonald to School) Partial 01 3 75,000 75,000 School Rd SW (Roberts -Hwy 7) Partial 02 3 120,000 120,000 Clinton Ave SW (Harrington -Merrill) Partial 03 3 12,500 72,500 Merrill St SW (SGR-Clinton) Partial 04 3 13,850 13,850 Neal Ave SW (Keith -Sunset) Partial 05 3 13,250 13,250 Dale St SW (SGR-Roberts) Partial 06 3 86,000 86,000 Michigan St SE/NE (5th Ave -Hwy 7) Partial 07 3 100,000 100,000 5th Ave SW/SE (Lynn Rd SW - Ontario St SE) Reclaim 01 3 100,000 100,000 Merrill (Linden -4th) & Madson (Dale -Lynn) Reclaim 02 3 60,000 60,000 Church St SW & Miller Ave SW Reclaim 03 3 22,000 22,000 West Shore Dr SW Reclaim 04 3 35,000 35,000 Church St SW (SGR-Linden) Reclaim 05 3 14,150 14,150 Clinton Ave SW (Merrill -Lynn) Reclaim 06 3 7,100 7,100 Harrington St SW (SGR-Linden) Reclaim 07 3 14,250 14,250 Merrill St SW (Clinton -Linden) Reclaim 08 3 7,150 7,150 Neal Ave SW (Dale -Keith) Reclaim 09 3 5,135 5,135 Sunset St SW (SGR-Linden) Reclaim 10 3 14,500 14,500 Hassan St SE/NE (5th Av S to 1st Av N) Reclaim 11 3 10,000 10,000 Roberts Rd SW (School -Dale) Reclaim 12 3 52,000 52,000 Milwaukee Ave SW (Dale -Dead end) Reclaim 13 3 26,000 26,000 Linden Ave SW (Dale -Lynn) Reclaim 14 3 40,000 40,000 McDonald Dr SW (Lakewood - School) Reclaim 15 3 40,000 40,000 Northwoods, Spruce, 11th Ave NE Reclaim 16 3 56,000 56,000 Orchard, Sherwood, Elk, Bradford Reclaim 17 3 86,000 86,000 Clifton Heights area streets Reclaim 18 3 80,000 80,000 Century Ave SE (Hwy 15 -Jefferson) Recon 02 3 130,000 130,000 Pavement repairs & maintenance W/WW 07 3 13,750 13,750 13,750 41,250 1/2 ton work truck WA TR 001 3 28,644 28,644 Water Tower Rehab -Golf Course WA TR 01 3 450,000 450,000 Garage roof replacement WA TR 02 3 10,000 10,000 Water Meter Replacement Program WA TR 03 3 600,000 600,000 WATR SCADA Upgrade WA TR 04 3 100,000 100,000 Roof& building repairs WA TR 05 3 20,000 20,000 Well Replacement WA TR 06 3 350,000 350,000 Source Project# Priority Water Fund Total GRAND TOTAL 2016 2017 2018 243,750 1,385,529 268,000 2019 2020 305,750 629,750 Total 2,832,779 12,867,553 9,604,985 7,905,648 8,254,455 6,843,741 45,476,382 HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Recreation Center Family Aquatic Center Design Development Agreement Department: PRCE LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: Mary Haugen Agenda Item Type: Presenter: Mary Haugen Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In spring 2013, the city's Facilities Committee reviewed options for selecting an aquatic consultant to address a solution to the condition of the Recreation Center outdoor pool. After reviewing proposals and collecting information from various firms, the committee chose to interview two: The Stantec Company, formerly known as Bonestroo and Associates, (the company that built our current pool — 1985, and designed our former east rink refrigeration system -1994), and USAquatics. USAquatics was chosen because of their experience and leadership designing and building aquatic facilities throughout Minnesota, many of which are near us. We also spoke with some of their clients before choosing them to conduct our aquatic facility study. The study included concepts for a new outdoor water park, including construction cost estimates, attendance estimates, revenues and expenses based on a number of different pool designs. During the Design Development phase, USAquatics will work with city staff and the PRCE Board to define the project and to update probable construction costs and establish time-lines. The consultant will provide final design drawings and necessary support documentation for the proposed facility upgrade, including 3-D modeling. City staff recommend and request Mayor and Council approval to execute the Design Development agreement with US Aquatics for $68,000 plus expenses ($1,500). City staff will be available to answer questions you may have. BOARD ACTION REQUESTED: Approve Design Development agreement with US Aquatics for Recreation Center outdoor pool replacement Fiscal Impact: $ 69,500.00 Funding Source: Facilities/Capital Projects FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 69,500.00 Total City Cost: $ 69,500.00 Funding Source: Facilities Funding/Capital Projects Remaining Cost: $ 0.00 Funding Source: Memo To: Mayor Forcier and City Council Members From: Matt Jaunich, City Administrator Date: 5/21/15 Re: Water Park Proposal Office of the City Administrator 111 Hassan Street SE Hutchinson, MN 55350-2522 320-234-4241/Fax 320-234-4240 In regards to the agenda item relating to the family aquatic center, I wanted to provide you with some additional information to consider. First off, this aquatic center project is really moving ahead in phases. The first phase was done in 2013 with the pool study. What is being requested on Tuesday at the Council meeting is really phase 2 of 4. According to the proposed agreement, what we are currently looking for, and what will be considered Tuesday night, is for USAquatics to do the design work only on this pool for $68,000 plus expenses (about $1,500). The current proposal does not include them putting together the construction documents for bidding purposes. That would be an additional cost of about 5.75% of the total construction costs. The current proposal also does not include having them supervise the bidding process and/or manage the construction phase of the project. That would bean additional cost of 2% of the awarded contracts and quotations. I note all of this to make sure everyone is aware of what is in store for us in the future as we proceed with this project, and in advance of you approving anything Tuesday night. What staff is asking you to approve on Tuesday is phase 2 of 4 with two more phases remaining to complete the aquatic center. Phase 1 was the Pool Study done back in 2013 for $8,500. Phase 2 is what is being considered for Tuesday night. Phase 3 would be the construction documents, and Phase 4 would be the bidding and management portion with the construction of the project. Based on the agreement that is in front of you, Phase 3 & 4 will have an additional cost from USAquatics as well. So you have a proper understanding of what this project will cost from a professional fees standpoint, I wanted to get you some of those estimates in advance. So here are two scenarios to consider. Scenario I — Construction of a $5 million dollar pool Phase 2 Cost = $68,000 Phase 3 Cost = $287,500 (5.75% of $5 million) Phase 4 Cost = $100,000 (2% of $ 5 million) Total Fees = $455,500 (8.3% of total project cost) Total Project Cost = $5,455,500 Knowing that we would like to keep the budget under $5 million and to account for the fees, we would probably have to look at a total construction cost of around $4.5 million. Scenario 2 — Construction of a $4.5 million dollar pool Phase 2 Cost = $68,000 Phase 3 Cost = $258,750 (5.75% of $5 million) Phase 4 Cost = $90,000 (2% of $ 5 million) Total Fees = $416,750 (8.5% of total project cost) Total Project Cost = $4,916,750 So one of the questions I had for the Council is if we are fine with having the design phase at this time or do we want to include the construction and administration aspects of the contract as well? Otherwise, as we move forward with this project, each additional phase will be referred to the Council for approval as we get to them. The alternative would be to do another RFP for consultants, but staff has been comfortable with the services USAquatics has provided to the City over the past two years. These are just two more things to think about on this project as we enter the discussion on Tuesday. Thanks! Matt E O U U N U cu 3 cu y �7 V O C E O U U c .N U cu 3 s cu 3 3 3 3 v co 0 N rl- O) co co X USAQUAT*ICS ttlt" City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 Attn: Mary Haugen PREAMBLE Hutchinson Aquatic Center City of Hutchinson, MN May 18, 2015 Revised May 20, 2015 USAquatics, Inc. is pleased to have the opportunity to present this proposal to you for aquatic facility design, aquatic facility engineering and architecture. Our proposal is based on the Feasibility Study dated June 12, 2013 which includes a proposed aquatic facility layout (Option C — Combined) with preliminary budget and probable base construction cost, with direct costs, of $4,740,770 plus $746,671 for other work for a total project cost of $5,487,441. Itis our understanding that the City desires to have the total project cost under $5,000,000 — part of the Design Development phase will be to identify the size of the project to meet the City's goal. We further understand that the scope of work may change including changing the current design from 8 -lanes to 6 -lanes. PART 1 - SCHEDULE OF DELIVERABLES 1.01 r- 1.02 rn 0 LO N rlrn M (O C co 0 0 0 0 N M U) U) Z 0 c ca a) D co 0 X O m y 1.03 cu LU a� c a� Q a� a) �L m v N Schematic Design (Completed per our Feasibility Study proposal dated 6/12/2013) Design Development A. Finalize Site Layout B. Finalize Bathhouse Layout C. Define required select demolition D. Finalize pool configurations, water depths and water volumes E. Coordinate all in pool related issues for final bathhouse, equipment room and site design F. Review power requirements, filtration discharge rates, water requirements and any other necessary pool Information G. Finalize decks and softscape layouts H. Finalize fencing layout with service and emergency medical services gates and access L Review fixture count requirements for locker/restrooms J. Review state and federal health, safety, and ADA codes K. Review and select recirculation types, pool & spa finishes, filtration and disinfection and other equipment L. Provide updated probable cost estimate M. Prepare final design drawings and necessary support documentation for facility, including 3-D modeling N. Conduct design/coordination meetings as required (Trip expense applies) Construction Documents (To be determined) A. Finalize site/civil layout with elevations B. Provide select demolition plan and protection for non demolition areas C. Prepare biddable construction document drawings and necessary support documentation D. Pool plans with dimensions, sections and elevations E. Pool details, including pool structure, stairs, recirculation, zero -depth edges, equipment anchoring and hydrostatic relief valves AQUATIC CONSULTING & DESIGN USAQUATICS INC. AQUATIC CONSULTING & DESIGN Proposal for Design Services Hutchinson, MN May 18, 2015 F. Review power requirements, filtration discharge rates, water requirements and any other necessary pool & spa information G. Supply and return piping to pools, slides and other aquatic activities H. Pool mechanical room equipment, piping and layout L Filtration and chemical control system J. Provide electrical/mechanical requirements related to pools K. Architectrual plans for bathhouse and other support structures or amenities L. Decks and fencing M. Landscape plans and details N. Submission of pool related documents to appropriate authority for review and approval, associated fee by Owner. Our quote does not include fees required for plan review and/or inspections by code officials. O. Resolve Department of Health questions and comments. Unexpected redisgn requirement may incur added costs not included in proposal amount. P. Preparation of Specifications relating to the construction of the decks, pools and associated equipment (Divisions 1 through 16) to include Sections 13.150 through Sections 13.165, "Special Construction, Pools". Q. Bidding documents (plans and specifications) will be state and federal compliant for ADA and anti entrapment regulations R. Prepare drawings and specifications forbidding and provide electronic copies. S. Conduct design/coordination meetings as required (Trip expense applies) 1.04 Bid and Award phase (To Be Determined) A. Attend pre-bid meeting and bid opening B. Answer aquatic related questions during the bidding and contract negotiations C. Review coordination issues with other disciplines documents D. Provide proper and timely information and clarifications for inclusion into addenda E. Review and assist with pre -qualification of pool contractors as needed F. Make trips as required (Trip expense applies) 1.05 Construction phase (TBD) A. Review appropriate shop drawings and/or submittals B. General consultation for construction C. Resolve Department of Health questions and comments D. Provide on-site visits to observe that the design intent of the project is maintained and participate in construction meetings with contractors, consultants and owner as requested. Trip visits will be at appropriate intervals of construction E. Make trips as required for site inspection (Trip expense applies) 1.06 Project Start-up (TBD) A. Review and edit aquatic equipment operating instructions and "as builts" provided by the pool contractor B. Continued consultation during the start-up process C. Provide site inspection and prepare punch list of uncompleted and/or corrective work D. USAquatics will provide site visits for the purpose of monitoring the start-up of the Project prior to public opening. This may be scheduled to occur at the same time as State Health Department or other code officials inspections (Trip expenses applies) Page 2 of 5 AQUATIC CONSULTING & DESIGN USAQUATICS INC. Proposal for Design Services Hutchinson, MN May 18, 2015 1.07 Warranty (TBD) A. Provide 11 month post -substantial completion walk-thru site visit to document any warranty items for owner and affected contractor(s) PART 2 - SCOPE OF RESPONSIBILITY 2.01 Complete facility design and bidding documents (plans and specifications) including, but not limited to the following: 2.02 Aquatics A. Pool shells, piping, equipment and directly related appurtenances B. Related features and amenities 2.03 Architectural A. All building structures and shade structures B. All fixed builing amenities and building finishes 2.04 Mechanical A. Building ventilation B. Heating and/or air conditioning, where applicable 2.05 Electrical A. All electrical in building structures, from transformer, deck and outdoor lighting, security lighting and alarms. B. Night lighting, parking lot lighting, and PA system will be set up as an alternate, or as determined by city C. Data and low voltage wiring and controls 2.06 Plumbing A. Potatble water, from meter, sanitary waste, and on site storm water collection and discharge B. Gas piping, from meter, and heater venting 2.07 Civil A. All civil related to above, on site only B. Coordination with city engineer for utility extensions to site PART 3 - WORK NOT INCLUDED 3.01 The following work has not been included at this time, to be done by City A. Civil Engineering to the site B. Construction and/or installation C. Specialty testing D. Fixtures, furniture and equipment E. Additional fees required by city and or additional authorities Page 3 of 5 AQUATIC CONSULTING & DESIGN PART4-SCHEDULE 4.01 Start USAQUATICS INC. Proposal for Design Services Hutchinson, MN May 18, 2015 A. To begin upon notice to proceed. 4.02 Progress A. Each phase of work to begin upon notice to proceed as given by Owner. Consultant is not responsible for any delay in Client providing approval of prior phases. PART 5 - FEE 5.01 General A. We propose to complete the above scope of work for section 1.02 above, for a fixed fee of 568,000+ expenses, (estimated at 51,500) based on the probable cost estimated for the defined scope of the project, attached. B. Fee Breakdown: 1.01 Schematic Design Completed C. Based on Signature Aquatics management of Multiple Bid packages. D. * * 1.03 Above will be a fixed fee percentage based on Probable Cost Estimate as accepted and approved by City of Hutchinson. E. Trip expenses per Schedule of Fees would apply to all trips. F. Hourly fee for Owner approved additional services per attached schedule of fees and charges, or as negotiated. PART 6 - ATTACHMENTS 6.01 The following documents are attached and incorporated by reference A. Feasibility Study Proposal dated June 12, 2013 B. Proposed Project Timeline C. Preliminary Probable Cost Estimate from Feasibility Study D. Proposed Facility Concept E. 2015 Schedule of fees and values F. USAquatics, Inc.'s General Conditions shall apply to all work on the Project PART 7 - PAYMENT TERMS 7.01 Progress payments A. Monthly progress payments will be due throughout the execution of the agreement. 7.02 Terms A. Payments are due within 30 days of receipt of progress invoices. B. Late payments will be assessed interest at the rate of 1.5% per month. Page 4 of 5 1.02 Design Development S 68,000 **5.75% Of Probable Cost Estimate 1.03 Construction Documents TBD 2% of Awaded Contracts and Quotations 1.04 Bid & Const. Admin. TBD C. Based on Signature Aquatics management of Multiple Bid packages. D. * * 1.03 Above will be a fixed fee percentage based on Probable Cost Estimate as accepted and approved by City of Hutchinson. E. Trip expenses per Schedule of Fees would apply to all trips. F. Hourly fee for Owner approved additional services per attached schedule of fees and charges, or as negotiated. PART 6 - ATTACHMENTS 6.01 The following documents are attached and incorporated by reference A. Feasibility Study Proposal dated June 12, 2013 B. Proposed Project Timeline C. Preliminary Probable Cost Estimate from Feasibility Study D. Proposed Facility Concept E. 2015 Schedule of fees and values F. USAquatics, Inc.'s General Conditions shall apply to all work on the Project PART 7 - PAYMENT TERMS 7.01 Progress payments A. Monthly progress payments will be due throughout the execution of the agreement. 7.02 Terms A. Payments are due within 30 days of receipt of progress invoices. B. Late payments will be assessed interest at the rate of 1.5% per month. Page 4 of 5 AQUATIC CONSULTING & DESIGN PART 8 - ACKNOWLEDGEMENT 8.01 Proposal acceptance and authorization to begin work USAQUATICS INC. Proposal for Design Services Hutchinson, MN May 18, 2015 A. Signing this proposal indicates an understanding of an owner/engineer agreement for the scope and amounts stipulated above. B. Both parties acknowledge that this agreement is for professional services as defined above under Section 1.02, Design Development. Since the construction delivery method has not been determined at this time, all other professional services are not contractually obligated. It is further understood that the City of Hutchinson is only athorizing, at this time, USAquatics to proceed with Section 1. 02, Design Development. Other sections of Professional Services will be provided upon, mutual agreement, with both parties, by amendment, and the City's Notice to Proceed. Matt Jaunich, City Administrator K4 Signature Gary Forcier, Mayor X Signature Date Date Respectfully Submitted, Thomas R. Schaffer FACILITIES DEVELOPMENT * usaswimming. org USAquatics, Inc. is a Preferred Professional Provider of USA Swimming Facilities Development Page 5 of 5 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Renewal of Agreement Between City of Hutchinson and ISD 423 Department: PRCE LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: DOLF MOON Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The joint powers agreement between the City of Hutchinson and ISD 423 has been in place since 1993. The renewal period is for a minimum of three years (2018) and maximum of six years(2021). Attached you will find the updated agreement. BOARD ACTION REQUESTED: Your approval is requested. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: AGREEMENT BETWEEN THE CITY OF HUTCHINSON AND ISD 423 RELATING TO THE ESTABLISHMENT AND OPERATION OF A JOINTLY SPONSORED PARKS, RECREATION AND COMMUNITY EDUCATION PROGRAM AGREEMENT, made as of June 1st, 2015 between the CITY OF HUTCHINSON, A MINNESOTA MUNICIPAL CORPORATION ("City") and INDEPENDENT SCHOOL DISTRICT NO. 423, MCLEOD COUNTY, MINNESOTA, A MINNESOTA MUTUAL CORPORATION ("School District"). WHEREAS, the School District is organized for the purpose of providing public school education, including at its discretion Community Education programs and associated recreation programs within its geographical boundaries; and WHEREAS, the City is authorized to and does provide parks, recreation and civic programs to citizens within its geographical boundaries, and WHEREAS, the School District and the City (hereinafter sometimes collectively called the "Sponsors") within their respective powers, desire to cooperate in the establishment and operation of a total Parks, Recreation and Community Education Program, as that term is defined in Article 1 (a) within the total area encompassed by the boundaries of the City and the School District. NOW, THEREFORE, the Sponsors hereby agree with the other as follows: PURPOSE OF AGREEMENT: The Sponsors shall severally, jointly and cooperatively, pursuant to the broad authority contained in Section 471.15 through 471.19, inclusive, and Section 471.59, of Minnesota Statutes and other applicable statutes and their respective express and implied powers, establish and operate a Parks, Recreation and Community Education Program. The term Parks, Recreation and Community Education Program is defined, for the purposes hereof to mean the following: A program of academic improvement, enrichment, vocational improvement, leisure and recreation services, program coordination, and social action utilizing School District physical plants, City Parks and recreation facilities, private resources, if and when available, for all ages, for all social and economic groups residing within the geographic boundaries of the Sponsors. 2. The Sponsors shall be responsible for the operation and maintenance of the Parks, Recreation and Community Education Program, except as otherwise set forth herein. Recommendations shall be received by the School Board and the City Council from time to time, concerning the programming and the operation of the programs from the Parks, Recreation and Community Education Advisory Council. PARKS, RECREATION AND COMMUNITY EDUCATION ADVISORY COUNCIL: The Parks, Recreation and Community Education Advisory Council shall consist of nine (9) members who shall be from the following groups: One (1) member to be selected from the School Board annually. 2. One (1) member to be selected from the City Council annually. Seven (7) members at large to be appointed jointly by the School Board and the City Council. "At large" positions shall be for a term of three (3) years. No "at large" member shall serve on the Council for more than two (2) consecutive terms. The Parks, Recreation and Community Education Advisory Council shall include public advertising of the "at large" position with all candidates names forwarded to the Mayor and the School Board Chairperson respectively for City Council and School Board approval. The terms of office shall end on August 31St of each proper year. In case of a vacancy during the term of an "at large" member, the School Board and City Council shall jointly appoint a new member to serve the remainder of the term. In case of the vacancy of a permanent member, (School Board representative or City Council representative) the appropriate unit shall appoint a new member. Besides the nine (9) voting members, a member of the Hutchinson High School Student Council and the Parks, Recreation and Community Education Director shall serve as an ex -officio members with the Director appointing staff as secretary to the Board. The Board shall annually elect one (1) member to serve as chairperson and it may adopt such rules of procedure as it deems compatible. DUTIES OF THE PARKS, RECREATION AND COMMUNITY EDUCATION ADVISORY COUNCIL: 1. Serve as official advisory council responsible for all aspects of parks, recreation and community education. 2. Plan and establish a joint parks, recreation and community education program for the School District and City. 3. Review the annual budget and develop recommendations that shall be submitted to the School District and City. 4. Develop programs and recommend policies on parks, recreation and community education according to the needs of the community. 5. Endeavor to secure citizen group participation on all matters of parks, recreation and community education. 6. Perform all other duties and functions as may be requested by the School Board and the City Council. PROGRAM RESPONSIBILITIES: The Parks, Recreation and Community Education Director shall administer the program established by the Board. Prepare annual budgets and submit them for review to the Advisory Council. Upon review and development of recommendations by the Advisory Council, the budgets shall then be submitted to the School Superintendent and the City Administrator for review/revision and presentation to the respective School Board and City Council for their review, revision and approval. The approved annual budget shall be submitted to the School Superintendent and the City Administrator each year as requested by the School Superintendent and City Administrator. The cost of the program will then be allocated to each of the participating parties. The costs of the Parks, Recreation and Community Director's salary, benefits and training will be on an equal obligation of the parties hereto with the School District purchasing those services from the City of Hutchinson. In addition, the school superintendent shall determine the amount, if any, of performance pay the director may be entitled to under the compensation guidelines of the school district. If agreement on the budget is not reached by December 1, operation of the current program will continue on the previous year's amount until approval is reached. Land, playground equipment and supplies furnished by either party hereto shall remain the property of the party so furnished or supplying the same except that nothing herein shall be construed so as to prohibit the purchase of recreational supplies or equipment with the use of joint funds if so agreed to by the parties. It is agreed that the maintenance of City park property and facilities shall remain a function of the city and the maintenance of School District land facilities shall remain a function of the School District. The Director shall strive, to the extent possible, to devote equal working time to both the School District and the City. However, both the City and the School District recognize that an exactly equal apportionment of the director's time is impossible due to city and school schedules, and fluctuations in the requests for services made of the director from the City, School District and members of the public. LIABILITY INSURANCE: Each Sponsor shall maintain public liability insurance coverage upon its public resources made available for the Parks, Recreation and Community Education Program. DIRECT SUPERVISION OF PROGRAM: All activities of the Director in charge of the Community Education Program will be under the direct supervision of the Superintendent of Schools. All activities of the Director in charge of the Parks and Recreation programs will be under the direct supervision of the City Administrator. LENGTH OF AGREEMENT - WITHDRAWAL This Agreement shall remain in force and effect until June 30'h 2018 and then shall automatically renew for a three year period ending on June 3O'h, 2021. However, this Agreement may be terminated by either party hereto by written notice to the other party giving at least one (1) year notice prior to the date of desired termination. In the event of such termination, an accounting shall be completed in a manner mutually satisfactory to the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by the respective duly authorized officers of the City Council of Hutchinson and the School Board of Independent School District No. 423. INDEPENDENT SCHOOL DISTRICT NO. 423 McLeod County, Minnesota School Board Chairperson Superintendent of Schools CITY OF HUTCHINSON McLeod County, Minnesota Mayor City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Ordinance No. 15-0742 -Amending City Code Chapter 74 -Traffic Schedules Department: Administration/Legal LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: As a follow up from the last Council meeting, please find attached Ordinance No. 15-0742 in final form for your consideration. No changes have been made to the ordinance since discussion was held at the last meeting. In order to protect the safety of pedestrians on Main Street, this ordinance proposes to prohibit bicycling, roller blading and skate boarding from the south side of Second Avenue North to the north side of Third Avenue South, excluding alleys. BOARD ACTION REQUESTED: Hold first reading of Ordinance No. 15-0742, with second reading and adoption to be held June 9, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 15-0742 AN ORDINANCE AMENDING CHAPTER OF THE HUTCHINSON CITY CODE — TRAFFIC SCHEDULES The City Council of the City of Hutchinson hereby ordains: CHAPTER 74: TRAFFIC SCHEDULES Schedule I. Downtown area; snowmobile prohibited zone II. Downtown business district SCHEDULE L DOWNTOWN AREA; SNOWMOBILE PROHIBITED ZONE. It is unlawful to operate a snowmobile upon any county road or state highway within the city, or within the designated downtown area, which includes and is bounded by the streets set forth below. Boundaries of Downtown Area Where Snowmobiles are Prohibited The rights-of-way of Franklin, Main and Hassan Streets from Second Avenue North to Fifth Avenue South ('89 Code, § 8.09) (Ord. 92-63, passed 10-27-92) Penalty, see § 10.99 Cross-reference: Snowmobile operating restrictions, see § 73.02 SCHEDULE IL DOWNTOWN BUSINESS DISTRICT. The downtown business district includes the locations set forth below. Downtown Business District Where Riding Bicycles, Roller Skates and the Like is Restricted Street or Ri ht -of- Way Side qf Street Location All sidewalks adjacent to West and east sides From the south side of Second Main Street within the city Avenue North to Eew4h limits A-ventie the north side of Third Avenue South, excluding alleys ('89 Code, § 8.12) (Ord. 97-205, passed 9-9-97) Penalty, see § 10.99 Cross-reference: Use of bicycles, skateboards, roller skates and the like, see § 73.31 Adopted by the Hutchinson City Council this 9th day of June, 2015. ATTEST: Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Ordinance No. 15-0743-Amending City Code Section 31.28-Airport Commission Department: Administration/Legal LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: At the last City Council meeting, John Olson, Public Works Manager, requested of the Council that the Airport Commissioner terms be reduced from five years to three years. Because the Airport Commissioner terms are set by ordinance, a formal revision to the ordinance must be acted on. Therefore, please find attached Ordinance No. 15-0743 which amends the terms from five years to three years. BOARD ACTION REQUESTED: Hold first reading of Ordinance No. 15-0743, with second reading and adoption to be held June 9, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 15-0743 AN ORDINANCE AMENDING SECTION 31.28 OF THE HUTCHINSON CITY CODE — AIRPORT COMMISSION The City Council of the City of Hutchinson hereby ordains: § 31.28 AIRPORT COMMISSION. (A) Establishment and composition. An Airport Commission is hereby established. The Commission shall be composed of six members to serve staggered €xve three-year terms, one of which shall be a member of the Council designated by the Council. (B) Powers and duties. The Commission shall advise the Council in all matters dealing with the airport and its operation. It shall recommend an annual operating budget, report on the adequacy of facilities, recommend capital improvements and serve as a forum for others to express their views on subjects relating to the airport and its operation. ('89 Code, § 2.55) (Am. Ord. 12-699, passed 12-11-12) Adopted by the Hutchinson City Council this 9th day of June, 2015. ATTEST: Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approve/Deny Authorizing the RFP for Residential Refuse Collection and Hauling Department: Administration LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Back in March of this year, the Council instructed staff to begin the process of putting together a Request for Proposal (RFP) on our residential refuse and compost collection and hauling contract. The RFP would also include the pickup of refuse and compost at all of the city-owned locations. The last time the City sought proposals was in April of 2000. The current contract the City has entered into with Waste Management expires on October 1, 2015. A group of Staff and I, along with and Councilman Arndt, having been working on putting together the attached RFP for these services. For the most part, this RFP is modeled after the one the City issued in 2000 with some updates to reflect the current needs of the City. I'll walk you through some of those updates at the meeting on Tuesday. Some of the significant changes from the one issued in 2000 include the following: -- Section III. We will be giving certain considerations to those companies who are willing to provided extra yard waste to Creekside. -- Section VIII. We currently only provide 90 gallon carts for organics/compost. The new RFP asks for options on multiple sized carts. -- Section XI. We are providing for the option to change our collection routes based off of the use of route optimization technology. -- Section XXI. We have provided criteria for how our RFP's will be evaluated. -- Alternative Options. This RFP allows for the proposed Contractor to provide us with alternatives that we maybe otherwise would not have considered. The previous RFP did not allow this. Staff is asking that you review the proposed RFP and if you are comfortable with what has been put together, to then authorize the issuance of the RFP. The RFP will be both published and sent out through a direct mailing. A schedule for the RFP process is included on the first page of the RFP. BOARD ACTION REQUESTED: Approve/Deny authorizing the attached RFP to be sent out for Residential Mixed Municipal Solid Waste (Refuse) and Source Separated Organic Material (Compost) Collection and Hauling Services. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Request for Proposal for Residential Mixed Municipal Solid Waste and Source Separated Organic Material Collection and Hauling Services General Instructions Responses submitted must provide complete information as indicated in this request. Please submit eight (8) copies by 4:00 p.m. on June 19, 2415 to: City of Hutchinson Attn: Matt Jaunich 1 1 1 Hassan Street SE Hutchinson, MN 55350-2522 Questions and inquiries regarding this request should be directed to.- Matt o: Matt Jaunich City Administrator 1 1 i Hassan Street SE Hutchinson, MN 55350-2522 (320) 2344241 Email to: mjaunich&i.hutchinson.mn.us DO NOT call members of the Hutchinson City Council with questions about this RFP. All inquiries should be directed to the designated staff member. The City will not reimburse any expenses incurred by Respondent(s) including, but not limited to, expenses associated with the preparation and submission of the response and attendance at meetings. The City reserves the right to reject any and all responses and to reject any and all responses and to request additional information from any and all companies. Schedule: June 1, 2015 — RFA available to interested parties June 19, 2015 — A11 proposals are due by 4:00 p.m. June 22 —July 14, 2015 — Staff evaluation of proposals and review of references (City may interview candidates) July 14, 2015 — Council direction to negotiate a contract with a vendor-- Council Meeting July 28 or August 11, 2015 — Council consideration of a contract — Council Meeting October 2, 2015 — Contract Begins Submittal Requirements The Respondent is responsible for notifying the City as soon as possible, once a response to this RFP is submitted to the City, if circumstances cause the Respondent to be unable to perform the required services. A Respondent may reply to this RFA if they expect to be able to perform the required services by the expected start date of the contract (October 2, 2015). The Respondent must include a schedule indicating when required capabilities will be attained and confirm by subsequent submittal when service requirements are actually obtained. Background The City of Hutchinson (hereinafter referred to as the City) wishes to continue organized residential collection and hauling services within the City. Any qualified entity (hereinafter referred to as Contractor) who may wish to enter into a contractual agreement to provide residential customer collection and hauling services for mixed municipal solid waste (MMSW) and source separated organic material (SSOM) within the City limits, along with MMSW and SSOM pickup at designated city -owned locations (Appendix B), may submit a proposal. Recycling within the City is handled by McLeod County. All multi -family residential units, including manufactured housing (mobile homes) parks, and all commercial/industrial users needing a service lar erthan 90 gallons are not included in the contract and are serviced on a competitive basis in the private market by a city -licensed commercial hauler. The City of Hutchinson is a community located in south-central Minnesota with approximately 14,200 residents with an area of about 9 square miles. Hutchinson is a regional center located 20 miles west of the seven county metro area. The City is located along the South Fork Crow River, Minnesota State Highway 7, 15, and 22 are the main routes into the City. Residential areas comprise approximately 32% of the City. Presently the City has a contract with a single waste hauler for the collection, hauling, and disposal of MMSW and SSOM for all single family residential units. Service is currently provided to about 4,020 households on a weekly basis. Over the next five years the City expects to add 25-35 new households per year. Over the last five years, the average annual tonnage of residential MMSW within the City taken to the landfill is about 2,409 tons. The City owns its own composting facility, Creekside, of which residential curbside SSOM should be delivered to. Over the last five years, the average annual tonnage of residential curbside SSOM delivered to Creekside is about 1,946 tons. The County is implementing a single -sort recycling in the spring of 2015 and the City is expecting tonnage of both MMSW and SSOM to decrease. The City Council wishes to maintain a high level of service consistent with the service received in the past several years. The information provided in the rest of Proposal reflects current contract language that will be the basis for the new agreement. The City's organized collection goals include the following: • Maintain the current high level of citizen satisfaction. ■ Maximize efficiency in solid waste and compost collection. ■ Maintain (at least) the same level of comprehensive residential collection service. • Maintain or improve upon the current collection schedule. • Provide for reliable collection services at competitive and predictable costs. • Provide community education and outreach efforts to increase composting and waste redaction rates and promote a healthy environment. The proposal/bid forms provided within the Proposal indicates the services currently being delivered under the existing contract. Feel free to elaborate on how you would propose to deliver the services if you 2 deem that additional information would be helpful. Also feel free to detail additional and alternative services and costs if you believe they may be an option the City of Hutchinson would benefit from. Contractors should be aware of the fact that any alternative services provided in a proposal may be discussed with other Contractors providing a proposal. Attached Appendices: Appendix A: Current Collection Routes Appendix B: City locations for MMSW and SSOM Pickup Appendix C: Map showing the Location of Creekside Appendix D: Tonnage History and 2015 MMSW Cart County Appendix E: City Ordinance on Garbage and Refuse Haulers I. GENERAL DESCRIPTION AND SCOPE OF SERVICES The Contractor must be able to service all residential customers that have weekly garbage that does not exceed a weekly volume of one 90 gallon container for MMSW and one 90 gallon container for SSOM. The contract shall cover a period of five (5) years, commencing on or about October 2, 2015. The City will be responsible to pay for all landfill charges, except as specified under Specific Services, and further reserves its full right of choice and discretion in (1) negotiating and naming said landfill, and (2) disposition of collected SSOM. The City will have a minimum drive-by charge whether or not the party has garbage. If the residence has garbage, the customer will have a choice of a 30, 60 or 90 gallon container. The customer will also have a choice of valet pickup service (refuse adjacent to garage/house) at an extra charge. The City wi II also have an extra bag charge, using designated bags and/or stickers. Customers with a minimum amount of garbage may elect to have every other week service and are responsible to contact the city directly; such information shall be forwarded to the hauler on a timely basis to facilitate proper collection. Low income senior citizens (65 years and older) or disabled residents, as defined by the Social Security Administration, may apply for additional reduced rate; however, this subsidy program will not be the financial responsibility of the Contractor. The exclusive nature of this proposal applies only to the residential customers who have MMSW that does not exceed one 90 gallon container per week. All multi -family residential units, including manufactured housing (mobile homes) parks, and all commercial/industrial users needing a service larger than 90 gallons are not included in the contract and are serviced on a competitive basis in the private market by a city -licensed commercial hauler. II. DISPOSAL OF SOURCE SEPARATED ORGANIC MATERIAL Source separated organic material (SSOM) collected within the city limits shall be taken to Creekside (Appendix C) at a location specified by the Creekside Manager. The Contractor will be responsible for positioning, operating, and unloading its truck(s) within Creekside at the direction of the Creekside staff. III. YARD WASTE Special interest will be given to Contractors who are interested in providing additional yard waste (from outside city Ii7rits) to Creekside. Interested Contractors should provide specifies on providing this option including the potential amount of yard waste that could be delivered to Creekside. In regards to this proposal, yard waste is defined as leaves, grass clippings, twigs and brush. There will be no ($0) tipping fees for clean yard waste (grass clippings & leaves), and a $10/ton tipping fee charge for comingled yard waste (includes brushes and branches). Loads containing plastic bags or other non-compostable materials will not be accepted. IV. SPECIAL SERVICES TO BE INCLUDED IN BASIC DRIVE-BY RATE The Contractor has the responsibility to provide the following special services within the basic drive-by rate. 1. Two (2) of either a hard good, white good, or an electronic waste maybe picked up at the curbside once in the spring and once in the fall at a date designated by the City. The cost for these special services, including any landfill or special disposal costs are the responsibility of the 4 Contractor. Over the last five years, the average annual tonnage of the hard good, electrical waste, and white good picked up within the City has been about 46 tons (Appendix D). All other times of the year a customer may contact any City licensed hauler to remove said item at their own cost, or the customer may haul such items themselves at their own cost. Z. Yard waste (leaves and grass clippings) special pickup shall be provided at the curbside on three (3) dates in the spring as designated by the City, in addition to the weekly SSOM cart service. All materials are to be disposed of at Creeksi de. The City reserves its discretion to specify the type of compost bags(s) eligible to be picked up as a part of this service. In regards to this section, the following definitions should apply: Hard Goods — Means non -electronic household items customarily found in and about a residential dwelling including, without limitation, furniture, mattress sets, carpet rolls, bicycles, exercise equipment, weed whackers, garden tillers, and other yard and garden equipment, and similar household items. White Goods — Means large household appliances including but not limited to refrigerators, clothes dryers, vacuum cleaners, hot water heaters, trash compactors, microwave ovens, air conditioners, dehumidifiers, and similar household items. Electronic Waste — Means televisions, monitors, circuit boards, computers, DVD and VCR players, fax machines, printers, keyboards, control devices, and similar items. V. CITY CART PICKUP ON CITY PROPERTY AND PUBLIC RIGHTS-OF-WAY The City requires a proposal on provisions of carts utilizing the automated side arm, pursuant to the locations indicated on the map provided in Appendix B. Each map location/chart illustrates the following: • Size and type of cart • Frequency of pick-up per month • Type of service — valet services or curb services (currently all are valet) • Number of carts per location (MMSW and/or SSOM) Please note the service requires a bid price for "pick-up" rather than a monthly cart fee which is the. method for bidding the residential services. In the event the City desires pickups per week or additional locations not currently on the map, the City reserves the right to add locations at the bid price. VI. LANDFILL CHARGES AND DESIGNATED TRUCKS Since the City will be paying the landfill charges directly to the :andfill, or at the discretion of the City, to the hauler, the Contractor is required to do the following: Each truck must be labeled in large letters: "RESIDENTIAL PICK UP ONLY — HUTCHINSON" according to the specification to be provided by the City, and including but not limited to the size, location and coloring of lettering on each truck. Each truck utilized must be for the exclusive use of pickup of MMSW and SSOM and any City designated extra bags/stickers; and only MMSW from within the city Iimits of Hutchinson. 5 The Contractor shall provide specifications on the truck(s) to be used. Trucks are to be in good working order and free of leaks from fuels, vehicle lubricants and waste liquids. In evaluating proposals, the city will evaluate the vehicles being used on the following criteria: a. Age of the truck engines (nothing before 1994 or Tier 11 or greater) b. Whether or not truck equipment can operate at idle c. Truck and Hopper Capacity d. Type of Backup/Warning System (preference is for "smart" backup alarms) e. Number of Axles and Capacity of Each f. Gross Vehicle Weight Ratings 3. An accounting of the materials picked Lip, including but'not limited to landfill and/or compost tip receipts/reports, shall be provided on a monthly basis to the City's finance department in such detail as deemed necessary by the City. 4. In the event the Contractor has an agreement with a landfill that has a disposal rate (per ton) less than what the City can obtain the same services for, the City reserves the option to pay the bidder their actual cost for landfill disposal. 5. The Contractor is responsible to pay for any special charges at the landfill or wherever for such items as white goods and/or large hard goods/electronic waste, under Section 1V (1). VII. NUMBER OF CARTS The Contractor will be responsible for providing and maintaining two (2) plastic containers (with wheels) for each customer, at no charge to the City or customers. The customer can choose a 30, 60 or 90 gallon MMSW cart. The second cart will be designated for SSOM and shall have a maximum volume of 90 gallons. The City currently only uses 90 gallon sized carts for SSOM, but is interested in multiple size proposals to offer to our residents. The MMSW and SSOM cart may be any color approved by the City, but the two colors cannot be the same. Each container shall have the name of the company, city, and tall free number to assist in handling customer concerns. In the event the City desires to have a sticker on the SSOM carts, the City will pay for such sticker and the Contractor shall install the sticker. The Contractor must have either a local phone number or a toll free number on each cart to handle potential inquiries; a 24-hour answering service is required. Lost or missing refuse containers shall be the responsibility of the Contractor_ One replacement container, in such cases, shal I be provided to the customer at no charge. The Contractor reserves the right to collect payment from the customer, if any more than two containers are provided over the life of this contract however; said collection will be done through the City. VIII. SIZES OF CARTS The Contractor shall provide the customer with a choice of a 30, 60 or 90 gallon MMSW containers. The size of the container may only be changed on a monthly basis, pursuant to the upcoming monthly billing date, according to the deadline established by the City's finance department. R The Contractor shall also provide a cart for SSOM and shall have a maximum volume of 90 gallons. The City currently only uses 90 gallon sized carts but is interested in multiple size proposals to offer to our residents. The Contractor shall provide the City with information on the type, vendor, make/model, and specification on the container(s) that are proposed to be utilized in Hutchinson and secure City Council approval at time of the Proposal award. The customer's current cart size choice will be used to identify current city-wide cart counts for the start of the contract on October 2, 2015. As of this proposal, the current cart counts are as follows: 2,458 — 34 Gallon; 1,349 — 60 Gallon; 213 — 90 gallon (Appendix D). It is assumed that every residential customer has a 90 gallon SSOM cart. The City shall not be liable to the hauler for purchasing too many or too few of a given size. IX. ACCOUNTING The City shall be responsible for billing customers for service, including all computations necessary in individual rates for the inclusion of landfill charges paid by the City, plus a monthly city administrative charge as determined by the City Council, or other charges it deems necessary. X. PAYMENT AND ADJUSTMENTS TO BID PROPOSAL RATES The City will pay the hauler on a monthly basis. The City will utilize customer counts to determine the monthly payment to the hauler. The City will adjust each of the respective rates quoted on the "Bid Proposal Form" for any increase/decrease of the most current CPI rate as quoted by the Bureau of Labor Statistics for the Midwest Region; for the purpose of compensating, in part, the Contractor for any increase/decrease in operating costs (i.e. labor, fuel, etc.) on April 1 and October 1 of each year of service. XI. SCHEDULING OF PICKUPS — MMSW AND SSOM Currently the schedule of pickup is Monday through Friday, one day for each of the five sections of the City (see Appendix A). The Contractor shall provide a proposed pickup schedule (either 5 or b days) to the City including the morning start times and expected afternoon/evening completion. The City reserves the right to alter the morning starting time or evening ending time if problems arise. Subsequent changes to the daily geographical area served or any other scheduling (except for holidays) require a 90 -day advance notice and approval by the City Council prior to implementing a change. The Contractor must also provide written notice to customers of the change at ]east 15 days in advance. The City would be potentially interested in changing its route schedules if a Contractor provided a schedule based off of route optimization technology. This should be in the proposal if a Contractor is interested in providing this service. Changes due to a holiday shall be advertised by the hauler in all the media (newspaper, radio, and cable) and on the City's website at no charge to the City. XII. MISSED PICKUP In the event the Contractor shall fail to make a refuse/compost pickup at any particular residence as required by this contract, the Contractor shall do so within 24 hours after notification from the City of where such pickup was not made. XIII. ANNUAL BOARD OF REVIEW The City shall advertise and the hauler shall attend an annual meeting to review public comments, complaints, suggestions, etc. regarding garbage and/or composting services. The meeting shall be a date and time established by the City Council. XIV. DEFINITION OF MMSW AND SSOM The term "garbage" or "MMS W" shall be defined as all items however; it does not include: 1. Compostable materials 2. Grass clippings, twigs and/or brush 3. Recyclables at curbside only 4. Construction materials 5. Sad, soil, or rocks 6. Paint, tires, oil or hazardous materials, etc., prohibited from being deposited in a landfill under federal/state/county law or regulations 7. Large hard goods, electronic waste or white goods, except as provided for under the section entitled "Special Services" The term "compost/organics" or "SSOM" shall be defined as the following items; 1. Boxes — Thin cardboard grocery boxes/paperboard, pizza boxes, egg cartons (not plastic or foam), shoe boxes, milk and juice cartons, cereal and cracker boxes 2. Paper Goods — Tissues, paper napkins, paper towels, brown paper bags, paper plates & cups, j unk rnail, colored/glossy newspaper inserts 3. All Kinds of Food Waste 4. Yard Waste — Leaves, grass clippings, garden waste, shrub trimmings and small branches 5. Other items as determined by the City like vacuum cleaner bags, waxed cardboard boxes and cat litter XV. LICENSING The Contractor must be Iicensed under City ordinance on an annual basis and comply with all provisions of said ordinance (Appendix E) XVI. ASSIGNABILITY OF BID AND/OR CONTRACT The bid and/or contract may not be assigned or otherwise transferred to any other firm or individual, without prior approval of the City Council. If such a request is made, the City Council reserves the right and full discretion to accept the assignment/transfer, or terminate the bid and/or contract at a timetable chosen by the City Council to facilitate an orderly change to another potential hauler(s). XVII. PERFORMANCE BOND In addition to the licensing requirement, the City shall require a performance bond in the amount of $100,000, subject to review by the City Attorney and acceptance by the City Council. XVIII. COVER OF SERVICES In the event the Contractor fails to perform as required by the contract, the City retains the right to hire another vendor to perform the duties of the defaulting contract; and the defaulting Contractor agrees that E it will reimburse the City for expenses, charges, and fees incurred in arranging for substitute performance, including attorney fees. XIX. HOLD HARMLESS The Contractor is required to hold the City harmless from any liability for personal or property damage, landfill pollution claims, including any and all legal costs. XX. INSURANCE The Contractor shall carry Public Liability Insurance including coverage of all motor vehicles of $1,500,000, bodily injury of $1,500,000, and property damage of $1,500,000; and the City of Hutchinson shall be a party insured in said policies. Additionally, the contractor shall agree to pay all necessary Federal Social Security taxes and all State and Federal taxes required by law and at its own expense will cover all of their employees with workman compensation insurance as required by law, and shall deliver such policies to the City of Hutchinson. The Contractor shall also agree to comply with all of the laws of the State of Minnesota and the United States of America regarding the employment of persons. XX1. PROPOSAL EVALUATIONS Primary Consideration — The total monthly and annual cost to the City will be the primary consideration. Other Consideration 1. Qualifications and verification of ability to perform the level of service requested 2. Positive client reference review 3. Cost and type of alternates that the City selects 4. Availability (and amount) of the Contractor to provide Creekside with additional yard waste 5. Types of trucks to be used 6. Type of Route Optimization Technology D INSTRUCTIONS TO CONTRACTORS 1, EXPLANATION TO CONTRACTORS The City reserves the right, as the interest of the City may require, revising or amending the specifications and/or drawings prior to the date set for the opening of proposals. Such revisions and amendments, if any, will be announced by an addendum or addenda to this Advertisement for Proposals. One copy of such addenda, as may be issued, will be furnished to all prospective Contractors who shall submit such addenda with their proposals. If the revisions and amendments are of a nature which requires material changes in quantities or prices bid, or both, the date set for opening of proposals may be postponed by such number of days as, in the opinion of the City, will enable Contractors to revise their proposals. In such cases, the addendum issued will include an announcement of the date of opening of proposals. Oral explanations and interpretations made prior to the proposal opening will not be binding. Contractors shall acknowledge receipt of any addendum or addenda by placing their initials, in writing, in the space provided therefore on (lie proposal form. Failure to do so may be considered to be cause for rejection of the proposal. 2. PROPOSAL REQUIREMENTS Security required, if any, shall be submitted with the proposal, and failure to submit shal I be cause for rejection. The Contractor shall furnish a bid bond, or certified check with the amount of 5% of the annual collection estimate. Security deposited by unsuccessful proposals will be returned as soon as the three (3) lowest bidders have been established. The bid bond of the three (3) lowest Contractors will be returned upon award and execution of the contract. 3. PREPARATION OF PROPOSALS a) Proposals shall be submitted on the fonns provided or copies thereof, and must be signed by the Contractor or their authorized representative. Any corrections to entries made on proposal forms should be initiated by the person signing the proposal, Contractor shall complete proposal forms as provided and submit with all other contract documents as assembled and prepared by the City of Hutchinson. b) Contractors must quote on all items appearing on the proposal forms. Failure to quote on all items may disqualify the bid. c) Alternative proposals will be considered. d) Modifications to proposals already submitted will be allowed only if submitted in writing prior to the time Fixed for opening of proposals 4. SUBMISSION OF PROPOSALS Proposals must be submitted as directed by the Request for Proposals. 5, RECEIPT OF PROPOSALS Proposals shall be submitted prior to the time fixed in the Request for Proposals. Proposals received after the time so indicated will not be considered. 10 6, WITHDRAWAL OF PROPOSAL The Contractor is responsible for notifying the City as soon as possible, once a response to this RFP is submitted to the City, if circumstances cause the Contractor to be unable to perform the required services. Proposals may not be withdrawn from consideration prior to seven (7) days of the deadline. Proposals withdrawn and resubmitted afterthe deadline will not be considered. 7. PROPOSALS PUBLIC DATA Data submitted by the Contractor to the City in response to this Request for Proposal will become property of the City and is not public data until the proposals are opened by the City. Once the proposals are opened, the name of the Contractor is public data. All other data in response to this Request for Proposal is private or nonpublic data until completion of the evaluation process. 8. CITY'S RIGHT TO REJECT PROPOSALS The City reserves the right to reject any and all proposals, and furthermore, reserves the right to waive any informality in proposals at the discretion of the City Council. 9. PERFORMANCE OF SERVICES The Contractor must be able to perform all services provided for in the specifications, including but not limited to valet garbage service that is optimal to the customer only. None of the responsibilities or services of this contract may be assigned or sublet to any other party. l0. CITY'S RIGHT TO CHANGE STARTING DATE The City reserves the sole right to have the starting date of the contract be October 2, 2015 11. MMSW HAULING LICENSE The Contractor must apply for and secure approval of a city M M S W hauling license and meet all requirements, rules and regulations under such municipal code. 11 PROPOSAL FORM -- PAGE 1 City Administrator City of Hutchinson I 1 1 Hassan Street SE Hutchinson, MN 55350 To Whom It May Concern: Ilwe, the undersigned, doing business as and hereafter known as the Contractor, hereby propose and, if this proposal is accepted, agree to enter into an agreement with the City of Hutchinson on a form to be provided by and accepted by the City of Hutchinson, Minnesota, to furnish certain refuse and compost collection, all in strict accordance with the bid specification. 1. DRIVE-BY WEEKLY RESIDENTIAL RATE* (Whether or not garbage and/or compost carts are present; and including any extra bags as identified by the City by a sticker and/or designated bags; rate includes cost of all carts) 2. ADDITIONAL RATE FOR VALET SERVICE (Weekly pickup adjacent to house/garage) REQUIRED TO BE QUOTED; optional additional cost for each customer (weekly) 3. PICK-UP OF CARTS ON CITY PROPERTY/RIGHT-OF-WAY (Pursuant to Section V; bid required) 4. YARD WASTE (Optional) (Pursuant to Section 111) both carts/month one cart/month both carts/month 1 cart/pickup at curbside / cart/pickup/with valet pickup (not to exceed 200 feet from curb) Contractors should provide a written proposal on this option. The proposal should include the potential amount of yard waste that could be provided to Creekside along with the frequency of when that waste would be delivered. Please note there will not be a charge by the City for clean yard waste (grass clippings and leaves), but there will be a tipping charge of $10/ton for comingled yard waste. While not required, extra consideration will be given to a contractor who can meet this option. Option Provided * Footnote (1) — The drive-by rate includes items described and specified under Special Services (Section IV). The undersigned agrees, that upon written acceptance of this proposal, Ilwe will, within ten (10) days of receipt of such notice, execute a formal Contract Agreement with the City of Hutchinson, and that Ilwe 12 wil l provide the Bonds or guarantees as required. The undersigned agrees that if awarded the Contract, [/we will commence providing service on or about October 2, 2015, based on the discretion of the City Council. In submitting this proposal, it is understood that the right is reserved by the City to reject any or all proposals, and it is agreed that this proposal may be withdrawn by the Contractor at any time. Vwe hereby certify that I am/we are the only person, persons, firm or corporation interested in this proposal as principals, that it is made without collusion with any person, firm or corporation, that an examination has been made of the site of the work and specifications. PROPOSAL FORM — PAGE 2 Accompanying this proposal is a certified check or bidder's bond in the amount of 5% of the annual collection costs, payable to the order of the City of Hutchinson, as a guarantee which it is agreed by the undersigned, will be forfeited in the event that the form of contract is not executed, if awarded to the undersigned. NOTE: As part of the proposal, please remember to fill out the form "Information Required of Contractor" located on pages 14-15. Firm Name: By: Title: By: Title: Official Address: Date: ACKNOWLEDGEMENT OF RECEIPT OF CONTRACT AGENDA OR ADDENDUM (IF ISSUED) Received Addendum No. 1, date Received Addendum No. 1, date Received Addendum No. 1, date 13 (initials) (initials) (initials) PROPOSAL FROM -- PAGE 3 INFORMATION REQUIRED OF BIDDER L GENERAL INFORMATION The Contractor shall furnish the following information, Failure to comply with this requirement will render the proposal informal and may cause its rejection at the discretion of the City Council. a) Contractor's Name and Address: b) Name, Address and 'T'elephone Number of Surety Bond Company and Agent e} Name and Address of Performance Bond Company and Agent d) Name and Title of All Officers of Contractor's Firm e) Contractor's Telephone Number: f} Number of Years Contractor has been in MMSW Hauling Business: g) Communities Contractor is now Serving for MMSW Hauling: Name of City Reference Phone # of Residential Accounts 14 h) Listing of Current MMSW Equipment Owned or Leased and to be used in Hutchinson (include equipment for hauling and/or composting). Fill out below or include attachment. Description Make/Model Year Capacity i) Additional Equipment Needed to Purchase or Lease to Perform this Proposal (MMSW & SSOM Hauling and Collection). f=ill out below or include attachment Description Make/Model Year Capacity j) Residential Refuse Containers to be Used (30, 60, 90 Gallons) — Attach Brochure (see Section VIl & ViIl) Vendor Address Deliver Date to Resident k) Residential Mixed Organic Container (90 Gallon) — Attach Brochure (see Section V11 & VIII) Vendor Address Deliver Date to Resident 1) Pickup Schedule — Describe (see Section XI) *NOTE: PLEASE USE ADDITIONAL PAGES AS NECESSARY* 15 APPENDIX B-1 Waste Management Service Locations City of Hutchinson Facilities & Parks Service Location Address Qty Service Type Frequency' City Center 111 Hassan St SE 1 96 gallon toter organics Weekly 1 4 yard dumpster garbage Weekly Library 50 Hassan St SE 1 64 gallon toter garbage Weekly WWTF 1300 Adams St 1 96 gallon toter organics Weekly 6 2 yard dumpster garbage Weekly Water 1 96 gallon toter garbage Weekly Creekside 1500 Adams St 1 4 yard dumpster garbage Weekly Police 10 Franklin St S 1 2 yard dumpster garbage Weekly 1 2 yard dumpster organics Weekly Riverside Park 300 Les Kouba Pkwy 1 4 yard dumpster garbage Twice Weekly Parks Garage 1100 Adams St 1 8 yard dumpster garbage Weekly Civic Arena 950 Harrington St SW 1 2 yard dumpster garbage Twice Weekly Rec Center 900 Harrington St SW 1 96.gallon toter organics Weekly Rec Center 900 Harrington St SW 1 2 yard dumpster garbage Twice Weekly Vets Park 700 4th Ave SE 1 4 yard dumpster garbage Twice Weekly Roberts Park 1605 Roberts Rd SW 2 4 yard dumpster garbage Twice Weekly Campground 1003 Les Kouba Pkwy 1 6 yard dumpster garbage Twice Weekly Fire 205 3rd Av SE 1 2 yard dumpster garbage Weekly Senior Dining 115 Jefferson St S 1 96 gallon toter organics Weekly 1 1 yard dumpster garbage Weekly Liquor Hutch 245 Washington Ave E 1 4 yard dumpster garbage Weekly HATS Facility 1400 Adams St 2 Yardwaste service Weekly Event Center 1005 Hwy 15 S 1 6 yard dumpster garbage Weekly Oakland Cemetery 805 Hwy 15 S 1 2 yard dumpster garbage Weekly All locations are a valet style pickup Appendix B-2 7 - z z f a Z -y --n w NE a a ix r c.a � LU a -Z 0 z D w 31RDAV€ NW Q U St SW p L 2 Appendix B-2 r -LEWIS AVF SUV ,Ku AVE SWw &T -H AVE -NW -. z CDLLEGEAVE-AE f 4 z 4 zLu �MCLE�DAVE 7T44 AVE #W 5i !AWE NW NE a a TEXASAVE KW 2 � �VE z 0 z D w 31RDAV€ NW V J G 0 St SW p L 2 4i� z HIGH64AY 7 E IA U 3D0 L ParkwAy z y��' � LINDY LN NE N� 0 arkway 10,90 z 245 Washington Ave SE "iLL-T4P {JR NE LU w f HARMONY-LJd SW 9STAVE SIN -j N co 2ND AVE SW r .2ND AVE SE N z EDTQN AVE, SE 4r r to Uy r r -LEWIS AVF SUV ,Ku AVE SWw z 3 C7 f 4 z 4 zLu N y a LLI 7on 4th Ave SE U 4TH AVE SW vii a c�iy ¢ 4 47k# AVE SE 2 LEAAVESW n ? z 5TH AVE SE 1300 Adams St 1400 Adams St 1500 Adams 7 2 #�DSW f 4 z 4 zLu A4II.WAUKEE AVE SW-- C9 LL 6TI4 AVE SE GOEBEL ST SW a —�Z MJLLER-AVE SW w z m . fi -1 LINDEN AVE SW 2 LU LINDEN AVE m 990 Harrington St SW p CLINTGN AVE SW 805 Hwy 15 S z a w � 950 Hnrrington St SW m — - V1 x DEgVER AVE SE � H w 155 FREEMONT AVE SE AMS St 1300 Adams St 1400 Adams St 1500 Adams CENTURY AVE SE CENTURY AVE SW ELK DR SE LU � p 4 DEgVER AVE SE a Q � LU N co +T Q EDTQN AVE, SE 4r r w •per x 1po = t� D WINNIPEG AVE SE 1300 Adams St 1400 Adams St 1500 Adams Appendix C City of Hutchinson Tonnage History Year MMSW SSOM Hard Goods[White/Ewaste 2004 NA 2,106.26 NA 2005 2,533.13 2,152.42 NA 2006 2,543,37 2,079.58 NA 2007 2,528.69 2,083.87 NA 2008 2,448.21 2,046.34 NA 2009 2,379.47 2,090.99 NA 2010 2,251.14 2,090.56 32.08 2011 2,444.72 2,011.63 34.16 2012 2,346.16 1,867.87 64.82 2013 2,444.11 1,927.64 48.69 2014 2,596.30 1,832.15 46.57 Average 2,447.53 2,026.30 45.26 2015 MMSW Cart Counts 30 Gallon Regular 1,824 30 Gallon Valet 9 30 Gallon Bi -Weekly 606 30 Gallon Valet Bi -Weekly 10 30 Gallon Low Income Weekly 7 30 Gallon Low Income Bi -Weekly 2 60 Gallon Regular 1,339 60 Gallon Valet 10 90 Gallon Regular 206 90 Gallon Valet 7 Total, 4,020 Appendix ❑ Appendix E Hutchinson, VIN Cade of Ordinances § 117.15 DEFINITIONS. 1'or the purpose ut.[hit$ subchapter, the fullowhig dclittitions shall apply unless the context clearly indicates or requires a different meaning. COLLECTION The aggregation of waste from the place at which it was generated and ineItiding all activities tip to the time when the waste is delivered to a waste facility. CORRUGATED C'AR'DBOARD. Heavy paper with alternating, ridges and grooves for use in packing or boxing materials. DESIGNATED LAINDFILL. A landlili designated by the City Council for the city. In the absence of any- designation by the City Council, a DESIGNATED LANDFILL includes any sanitary landfill duly licensed and authorized by the state which can legally accept garbage and Cather refuse from the city - GARBAGE, All putrescible wastes, including animal oifTal and carcasses but excluding human excreta. sewage and other water -carried wastes. GARBAGE includes organic refuse resulting tr0111 the storage or preparation of food or decay or spoiled food from any source. GE.NERA?ICNV. 'l he actor process of'producing waste- as defined in M.S. § 1 l5A.03(1 1), as it may be amen&cd from time to time.. GENERATOR. Any person who generates waste .as del incd in M, S. § I I5A.03(12), as it may be amended from lime to time. MIXED MUNICIPAL SOLID WASTE. Garbage. refuse and other solid waste frorn residential, commercial, industrial and community activities which is generated and collected in the aggregate, but does not include auto hulks, street sweepings, ash, construction debris, mining waste, sludge, tree and agricultural wastes, tires and other niatcriuls collected. processed and disposed ofin separate waste streams. ORGANI{. IVATERIAL. 'Material consisting of grass clippings, leaves and ether forms of organic garden waste. OTHER REFUSE. Ashes, crockery, boxer and rags and similar non-putrescible waste including glass, cans, paper and other recyclable materials, sand, earth. brick, stone, concrete, trees. tree brandies and wood and construction materials. RECYCLABLEMATERIAL. Materials that are separated from mixed municipal solid waste by the generator and which are intended for transportation, processing and remanufacturo or reuse. RECYCLABLE AIA TERIALS may be further defined, from Time to time, by resolution of the C'ity COUnci]. American l..egal Publishing Corp, RECYCLING. The process of collecting and preparing recyclable materials and reusing the materials in their original farm or using; them in manufacturing processes. RESIDENTIAL. Shall consist of all buildings or structures containing four or less dwelling units. ('89 Code, § 6.23) (Orel. 92-57, passed 5-20-92) § 117,16 LICENSE REQUIRED. No person, firm or corporation shall eng.€ge in the collecting, hauling or conveying of garbage, other refuse:, mixed municipal solid waste or recyclable materials in the city unless a license has ken applied for in the manner specified by this subchapter and approved by the City Council_ '89 Code, § 6.23) (Orel. 92-57, passed 5-20-12) Penalty, see § 10.99 § 117.17 EXCEPTION. (A) Nothing in this subehapte'r shall prevent persottis from hauling garbage or other refuse from their own business properties, proN ided the rollowing rules are observed: ( 1) All garbage is hauled in containers that are water -tight on all Sides and the bottom and with tight -fitting covers on tufo; (2) All other refuse is hauled in vehicles with leak -proof bodies and completely covered or enclosed by canvas or other means or material so as to completely eliminate the: possibility of lr)ss of cargo: and (3) All garbage and ether refuse shall be dumped or unloadcd only at the designated sanitary Widfill. (l3) (l) For the purpose (if this section, the I011owing definition ,hall apply unl s's the context clearly indicates or requires a different meaning, 1AICIDE AL HAULING. The, hauling of garbage, other refuse or mixed municipal stolid waste fOUr times or less per year. (2) Incidental hauling shall be permitted even though the requirements of this Seaton are not EVICT So long as the garbage, other refuse or mixed municipal solid waste is transported to the designated sanitary landfill in a fashion sea as to not create a nuisance or create a threat to the; health and safety of the residents of the city. ('89 Code, § 6.23) (Ord. 92-57, passed 5-2[1-92) Penalty, see § 10.99 § 117.18 L10E,NSF PROCEDURES RANI) RFOUIRFMFNTS, (A) Application for a hauiir license shell be in writing and on a borm as the City Cottllcil tray specify from time to time. by Ordinance, and shall be tiled with the City Administrator, (13) The application shall be accompanied by a license tee the amount of which shall be established by ordinance oi'tlje City Council. (C) (1) All hauler I icenses shall expire on December i 1 of the effective year. (2) I.icenses stall not be tl'ansfCrable from one person. firm or corporation to another Nrson, firm or corporation. (l)) Fhe applicant shall file with the City Administrator, at the time of the filino of the application for a license, pro()I'of public liability insurance on all vehicles in at least the Still of $250,000 For the injury of one person, 'S500,W0 for the injury of two or more persons in the same accident, and $100.000 for property damages. (1) All these licenses shall be granted only upon condition that the licensee have water -tight, packer -type vehicles in good condition to prevtmt lass in transit otliyuid or stolid cargo, that the vehicle bke krlit clean and free: lrom oiI'Qusive odors, that the vehicle not be alloNvcd to stand longer than reasonably necessary to collect garbage or refuse and that the same be dumped or unloaded only at the designated sanitary landfill. and strictly in accordance with regulations related thereto. (F) The City Council, in the interest of maintaining health and sanitary conditions in the city, hereby reserves the right to specify and assign certain areas to all licensees and to limit the number cal' licenses issued. The City Council also reserves the right to limit hauling in residential areas to a single hauler or several haulers either by negotiation, by organized collection purstiant to M.S. § 11 5A.94, as k triol be antended 1rorn bine to tinge, or otherwise. ('89 Code, 6.23) (Ord. 92-57. passed 5-20-92) Penalty, see s 10.99 117.19 RECYCLABLE MATERIALS; COLLECTION. C201lections of recyclable materials shall be made under terms and at those times and frequencies as shall be designated from time to time by the City Council. The City Council reserves the right to require licensed haulers to also haul and appropriately dispose of recyclable uteria ls. Iii that event, licensee! tia.ulers raiust certifv (Reit the rrialcriahl : collected lttr recycling are delivered to facilities which reprocess the collected materials into recycled products. ('89 Code. § 6.23) (Ord. 92-57, passed 70-92) 11120 PROHIBITED MATERIALS. The City Council reserves the right to prohibit the collection ofccrtain materials, inet uding but not limited to grass clippings, yard waste, hazardous waste and recyclable materials. ('89 Code, § 6.23) (Ord. 97-57. passed 5-20-92) q 1.17.21 LICENSE REVOCATION. (A) The City Council, in its sale; discretion, may suspend or revoke the license issued under this subchapter for violatiorts of the provisions of this subchapter by the licenses, or for violations of other state or icderal laws and regulations, or upon a finding that tide licensec failed to cooperate ftilly with police in the investigation of alleged illegal acts occurring in connection with the hauling ofgarbat;e, refuse or other mixed municipal solid waste or that the activities of the licensee created a serious danger to public hcalth. safety or welfare. (B) The revocation: shall not take effect until the licensee has been afforded an opportunity for a Bearing before the City Council. (1) This Bearing sll�ill be called by the Council upon written tlutic:e to the licensee served in person or by certified ntail not less than ten days prior to the hearing date. statin the tilnC, place send purpose of the hearing. (2) The procedure to be followed at the hwarim, shall be determined by the City COLIIIeiI 111 its sole discretion. ('89 Code, § 6,23) (Ord. 92-57, passed 5-70-92) 117.22 INFORMAT ION TO BE 51,VPLIED BY LICIT NSEF.. F -or purposes ot'determining that all bu.5inesses and commercial estahlishinenls have made prevision for the proper disposal ofgarhage, whor refuse and mixed municipal solid waste by a licensed hauler, �eacli licensed hauler shall file NNith the City Administrator, on a monthly basis, hitt in arty event no later than the tenth of each month, a list of the names and addresses of customers serviced by the licensed haeler. ('89 Cade, § 6.23) (Ord. 92-57, passed 5-20-92) 117.23 VIOLATIONS. Tiny violation of this ,�ubchapler shall. upon conviction, constitute a misdemeanor. ('89 Cede, § 5.23) (Ord. 92.57, passed 5-20-92) Penalty, see § 10.99 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Set Council Workshop for July 14 to review the 2014 Audit Report (CAFR) Department: Finance LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: I would like to call for a council workshop on July 14th at 4:30 to review the 2014 audited financial report with Kyle Meyers who is a partner with our audit firm, Abdo, Eick & Meyers. Kyle will also give a short presentation at the council meeting that night as he has done in previous years. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: April 2015 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the April Financial Reports for the general fund and enterprise funds. Also attached is the April Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUES: Taxes Other Taxes Licenses & Permits Intergovernmental Revenue Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfers -In Capital Contributions TOTAL REVENUES EXPENDITURES: Summary Income Statement General Fund April 30, 2015 Month of YTD Actual 2015 Budget YTD Actual April 2015 April 2015 2015 Budget Balance % Used April 2014 2014 Budget % Used - - 4,491,446.00 4,491,446.00 0.0% 136.39 4,491,446.00 0.0% 53,370.71 69,638.98 257,500.00 187,861.02 27.0% 42,392.29 245,000.00 17.3% 36,442.60 91,127.25 267,900.00 176,772.75 34.0% 74,922.86 240,000.00 31.2% 3,724.29 28,278.68 1,225,766.00 1,197,487.32 2.3% 30,128.58 1,094,270.00 2.8% 135,921.75 507,695.53 2,031,070.00 1,523,374.47 25.0% 500,226.84 2,045,923.00 24.4% 4,570.08 13,762.83 55,000.00 41,237.17 25.0% 20,442.88 50,000.00 40.9% 38,401.72 144,162.44 666,225.00 522,062.56 21.6% 127,852.69 646,500.00 19.8% 184,527.50 297,096.00 2,160,537.00 1,863,441.00 13.8% 261,831.00 2,066,653.00 12.7% - - 25,000.00 25,000.00 0.0% - - 0.0% 456,958.65 1,151,761.71 11,180,444.00 10,028,682.29 10.3% 1,057,933.53 10,879,792.00 9.7% Wages & Benefits 537,091.96 2,216,923.39 7,491,996.00 5,275,072.61 29.6% 2,060,191.69 7,009,709.00 29.4% Supplies 48,176.58 165,131.28 782,636.00 617,504.72 21.1% 256,959.19 781,887.00 32.9% Services & Charges 209,331.19 661,302.21 2,310,846.00 1,649,543.79 28.6% 639,109.39 2,262,536.00 28.2% Miscellaneous Expenses 41,346.16 109,732.52 498,116.00 388,383.48 22.0% 102,619.65 533,068.00 19.3% Transfers -Out - 48,425.00 96,850.00 48,425.00 50.0% 47,015.00 96,000.00 49.0% Capital Outlay 2,473.00 7,113.10 - (7,113.10) 100.0% 444.60 - 100.0% TOTAL EXPENDITURES 838,418.89 3,208,627.50 11,180,444.00 7,971,816.50 28.7% 3,106,339.52 10,683,200.00 29.1% TOTAL REVENUE OVER (UNDER) EXPENDITURES (381,460.24) (2,056,865.79) - 2,056,865.79 (2,048,405.99) 196,592.00 General Fund Expenditures by Department Month of YTD Actual 2015 Budget Department April 2015 April 2015 2015 Budget Balance % Used YTD Actual April 2014 2014 Budget % Used Mayor & City Council 3,817.01 12,260.65 46,380.00 34,119.35 26.4% 19,006.17 48,823.00 38.9% City Administrator 34,404.52 128,099.38 410,458.00 282,358.62 31.2% 138,282.69 412,884.00 33.5% Elections 450.75 864.28 7,378.00 6,513.72 11.7% 638.03 15,962.00 4.0% Finance Department 42,993.48 109,729.92 428,830.00 319,100.08 25.6% 73,518.76 295,894.00 24.8% Motor Vehicle 13,946.39 58,068.21 184,836.00 126,767.79 31.4% 88,325.21 254,100.00 34.8% Assessing - - 60,911.00 60,911.00 0.0% - 60,963.00 0.0% Legal 20,691.38 77,766.34 243,497.00 165,730.66 31.9% 67,217.08 256,142.00 26.2% Planning 11,987.87 44,518.47 145,943.00 101,424.53 30.5% 30,910.88 135,012.00 22.9% Information Services 30,618.83 124,402.12 414,288.00 289,885.88 30.0% 128,894.18 427,012.00 30.2% City Hall Building 8,293.97 26,259.47 95,343.00 69,083.53 27.5% 32,484.91 83,494.00 38.9% Police Department 222,843.57 926,993.66 3,072,077.00 2,145,083.34 30.2% 959,602.46 3,197,339.00 30.0% Hospital Security 19,429.32 87,316.27 291,299.00 203,982.73 30.0% - - 0.0% Emergency Management 100.15 299.05 14,388.00 14,088.95 2.1% 1,515.10 14,839.00 10.2% Safety Committee - 7,650.00 9,590.00 1,940.00 79.8% 7,937.32 13,276.00 59.8% Fire Department 32,484.26 103,344.31 292,199.00 188,854.69 35.4% 87,189.29 273,924.00 31.8% Protective Inspections 20,816.41 79,506.27 233,248.00 153,741.73 34.1% 57,316.51 178,407.00 32.1% Engineering 35,829.23 135,114.43 452,058.00 316,943.57 29.9% 128,640.02 424,543.00 30.3% Streets & Alleys 124,134.28 387,259.77 1,409,089.00 1,021,829.23 27.5% 445,242.79 1,374,733.00 32.4% Park/Recreation Administration 19,577.46 73,900.64 223,966.00 150,065.36 33.0% 69,660.14 218,929.00 31.8% Recreation 10,603.10 55,854.93 222,940.00 167,085.07 25.1% 63,440.84 218,072.00 29.1% Senior Citizen Center 8,309.37 25,399.87 74,795.00 49,395.13 34.0% 24,204.71 68,620.00 35.3% Civic Arena 19,567.45 126,732.21 324,826.00 198,093.79 39.0% 134,836.68 309,957.00 43.5% Park Department 66,840.38 221,108.15 839,821.00 618,712.85 26.3% 187,517.66 794,003.00 23.6% Recreation Building & Pool 14,917.06 42,598.86 188,732.00 146,133.14 22.6% 48,168.03 190,756.00 25.3% Events Center 17,519.88 72,980.71 234,707.00 161,726.29 31.1% 69,835.03 219,027.00 31.9% Evergreen Building 922.92 4,057.21 12,688.00 8,630.79 32.0% 3,698.62 17,393.00 21.3% Library 2,571.82 52,636.90 198,724.00 146,087.10 26.5% 49,889.07 190,606.00 26.2% Cemetery 11,534.69 25,936.01 116,840.00 90,903.99 22.2% 24,504.79 107,072.00 22.9% Airport 13,300.86 26,991.10 107,159.00 80,167.90 25.2% 28,963.98 99,776.00 29.0% Unallocated General Expense 29,912.48 170,978.31 823,434.00 652,455.69 20.8% 134,898.57 781,642.00 17.3% TOTAL EXPENDITURES 838 418.89 3,208,627.50 11 180 444.00 7,971,816.50 28.7% 3,106,339.52 10 683 200.00 29.1% Summary Income Statement Liquor Fund April 30, 2015 Month of YTD Actual 2015 Budget YTD Actual April 2015 April 2015 2015 Budget Balance % Used April 2014 2014 Budget % Used REVENUES: Sales - Liquor 146,840.76 567,702.32 1,907,000.00 (1,339,297.68) 29.8% 546,316.20 1,811,000.00 30.2% Sales -Wine 351,643.48 70,193.94 257,115.38 925,000.00 (667,884.62) 27.8% 261,508.61 951,000.00 27.5% Sales - Beer 217,304.26 762,282.68 2,753,000.00 (1,990,717.32) 27.7% 721,896.14 2,631,000.00 27.4% Sales - Other 7,967.91 27,165.71 110,000.00 (82,834.29) 24.7% 6,835.54 2,000.00 341.8% Other Revenues 131.90 798.76 3,000.00 (2,201.24) 26.6% 958.52 3,000.00 32.0% TOTAL REVENUES 442,438.77 1,615,064.85 5,698,000.00 (4,082,935.15) 28.3% 1,537,515.01 5,398,000.00 28.5% Gross Margin % EXPENDITURES: Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out 25.9% 25.0% 25.1% 25.0% 355,209.61 1,196,731.91 4,271,071.00 3,074,339.09 28.0% 1,150,891.79 4,045,650.00 28.4% 42,826.23 169,764.52 521,408.00 351,643.48 32.6% 166,177.05 502,400.00 33.1% 5,313.05 9,267.57 16,600.00 7,332.43 55.8% 7,190.17 15,600.00 46.1% 16,604.95 56,627.88 196,793.00 140,165.12 28.8% 48,184.89 186,264.00 25.9% 246.64 349.64 5,500.00 5,150.36 6.4% 257.00 5,500.00 4.7% - - 82,075.00 82,075.00 0.0% - 73,600.00 0.0% - - 27,000.00 27,000.00 0.0% 19,523.00 27,000.00 72.3% - - 128,305.00 128,305.00 0.0% - 128,385.00 0.0% - - 465,000.00 465,000.00 0.0% - 450,000.00 0.0% TOTAL EXPENDITURES 420,200.48 1,432,741.52 5,713,752.00 4,281,010.48 25.1% 1,392,223.90 5,434,399.00 25.6% TOTAL REVENUE OVER (UNDER) EXPENDITURES 22,238.29 182,323.33 (15,752.00) 198,075.33 145,291.11 (36,399.00) OTIPT17 =11 REVENUES: Year to Date Sales Monthly Sales 2015 2014 Change 2015 2014 Change Liquor 567,702 546,316 3.9% 146,841 140,070 4.8% Wine 257,115 261,509 -1.7% 70,194 70,399 -0.3% Beer 762,283 721,896 5.6% 217,304 208,194 4.4% Other 27,166 6,836 297.4% 7,968 3,181 150.5% Total Sales 1,614,266 1,536,556 5.1% 442,307 421,844 4.9% YTD Customer Count 69,504 65,386 6.3% 18,819 17,987 4.6% Average Sale per Customer $23.23 $23.50 -1.2% $23.50 $23.45 0.2% Summary Income Statement Water Fund April 30, 2015 Month of YTD Actual 2015 Budget YTD Actual April 2015 April 2015 2015 Budget Balance % Used April 2014 2014 Budget % Used REVENUES: Local Sales Tax 68,326.46 90,856.46 725,000.00 (634,143.54) 12.5% 109,749.06 650,000.00 16.9% Water Sales 162,859.76 679,677.78 2,300,000.00 (1,620,322.22) 29.6% 705,439.66 2,381,500.00 29.6% Charges for Services 1,995.66 33,165.49 50,000.00 (16,834.51) 66.3% 34,671.51 42,500.00 81.6% Investment Earnings - - 34,153.00 (34,153.00) 0.0% - 20,000.00 0.0% Reimbursements 360.00 1,240.00 50,000.00 (48,760.00) 2.5% 600.00 64,192.00 0.9% Other Financing Sources - - - - 0.0% - - 0.0% Fund Balance - - - - 0.0% - - 0.0% TOTAL REVENUES 233,541.88 804,939.73 3,159,153.00 (2,354,213.27) 25.5% 850,460.23 3,158,192.00 26.9% EXPENDITURES: Wages & Benefits 33,810.08 121,970.89 500,766.00 378,795.11 24.4% 115,939.82 427,480.00 27.1% Supplies 5,055.49 25,322.40 123,250.00 97,927.60 20.5% 23,252.39 124,250.00 18.7% Services & Charges 28,909.81 104,665.99 457,724.00 353,058.01 22.9% 118,655.98 409,618.00 29.0% Miscellaneous Expenses 201.27 8,282.43 16,700.00 8,417.57 49.6% 8,166.89 22,000.00 37.1% Depreciation Expense - - 1,104,000.00 1,104,000.00 0.0% - 1,105,500.00 0.0% Capital Outlay - 3,025.00 543,750.00 540,725.00 0.6% - 250,000.00 0.0% Debt Service - 226,020.48 1,312,414.00 1,086,393.52 17.2% 197,790.20 1,229,916.00 16.1% Transfers -Out - - 43,145.00 43,145.00 0.0% - 43,145.00 0.0% TOTAL EXPENDITURES 67,976.65 489,287.19 4,101,749.00 3,612,461.81 11.9% 463,805.28 3,611,909.00 12.8% TOTAL REVENUE OVER (UNDER) EXPENDITURES 165,565.23 315,652.54 (942,596.00) 1,258,248.54 386,654.95 (453,717.00) Summary Income Statement Sewer Fund April 30, 2015 TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out 342,330.80 1,202,510.11 4,040,153.00 (2,837,642.89) 29.8% 1,206,935.21 3,880,192.00 31.1% 39,670.82 Month of YTD Actual 2015 Budget YTD Actual 178,149.76 April 2015 April 2015 2015 Budget Balance % Used April 2014 2014 Budget % Used REVENUES: 21.4% 61,547.54 249,810.00 24.6% 52,282.51 Local Sales Tax 68,326.46 90,856.46 725,000.00 (634,143.54) 12.5% 109,749.06 650,000.00 16.9% Sewer Sales 271,532.51 1,099,071.50 3,203,000.00 (2,103,928.50) 34.3% 1,077,092.61 3,132,000.00 34.4% Permits - 6,100.00 7,000.00 (900.00) 87.1% 6,700.00 7,000.00 95.7% Charges for Services 646.39 1,941.67 4,000.00 (2,058.33) 48.5% 2,533.25 7,000.00 36.2% Investment Earnings - - 39,153.00 (39,153.00) 0.0% - 20,000.00 0.0% Reimbursements 1,825.44 4,540.48 62,000.00 (57,459.52) 7.3% 10,860.29 64,192.00 16.9% Other Financing Sources - - - - 0.0% - - 0.0% Fund Balance - - - - 0.0% - - 0.0% TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out 342,330.80 1,202,510.11 4,040,153.00 (2,837,642.89) 29.8% 1,206,935.21 3,880,192.00 31.1% 39,670.82 169,558.23 679,626.00 510,067.77 24.9% 178,149.76 608,184.00 29.3% 22,811.62 53,264.16 249,300.00 196,035.84 21.4% 61,547.54 249,810.00 24.6% 52,282.51 209,369.67 762,511.00 553,141.33 27.5% 195,230.07 743,765.00 26.2% 378.51 15,645.41 24,000.00 8,354.59 65.2% 17,833.76 26,100.00 68.3% - - 1,495,000.00 1,495,000.00 0.0% - 1,589,300.00 0.0% - 3,025.00 691,250.00 688,225.00 0.4% - 350,000.00 0.0% - 480,336.10 1,573,470.00 1,093,133.90 30.5% 442,971.37 1,590,266.00 27.9% - - 43,145.00 43,145.00 0.0% - 43,145.00 0.0% TOTAL EXPENDITURES 115,143.46 931,198.57 5,518,302.00 4,587,103.43 16.9% 895,732.50 5,200,570.00 17.2% TOTAL REVENUE OVER (UNDER) EXPENDITURES 227,187.34 271,311.54 (1,478,149.00) 1,749,460.54 311,202.71 (1,320,378.00) REVENUES: Storm Water Sales Licenses & Permits Charges for Services Investment Earnings Reimbursements TOTAL REVENUES EXPENDITURES: Summary Income Statement Stormwater Fund April 30, 2015 Month of YTD Actual 2015 Budget YTD Actual April 2015 April 2015 2015 Budget Balance % Used April 2014 2014 Budget % Used 66,435.59 260,773.46 790,200.00 (529,426.54) 33.0% 241,318.00 239,594.77 719,500.00 33.3% 30,443.18 535.00 735.00 - 735.00 100.0% 2,332.05 35.00 - 100.0% 31,328.60 630.01 630.01 - 630.01 100.0% 7.9% - 1,000.00 0.0% 8,346.44 - - 5,000.00 (5,000.00) 0.0% 22,344.30 - 1,000.00 0.0% Miscellaneous Expenses - 225.00 1,000.00 (775.00) 22.5% 6,281.06 450.00 250.00 180.0% 8,050.00 67,600.60 262,363.47 796,200.00 (533,836.53) 33.0% 240,079.77 721,750.00 33.3% Wages & Benefits 9,761.00 33,396.88 241,318.00 207,921.12 13.8% 30,443.18 208,737.00 14.6% Supplies 2,332.05 2,846.40 34,175.00 31,328.60 8.3% 2,623.84 33,150.00 7.9% Services & Charges 3,765.45 8,346.44 146,350.00 138,003.56 5.7% 22,344.30 146,450.00 15.3% Miscellaneous Expenses 3,244.43 4,968.94 11,250.00 6,281.06 44.2% 3,783.56 8,050.00 47.0% Depreciation Expense - - 116,000.00 116,000.00 0.0% - 111,200.00 0.0% Capital Outlay - - 128,000.00 128,000.00 0.0% - 128,000.00 0.0% Debt Service - 731,110.98 193,992.00 (537,118.98) 376.9% 130,539.30 193,932.00 67.3% Transfers -Out - - - - 0.0% - - 0.0% TOTAL EXPENDITURES 19,102.93 780,669.64 871,085.00 90,415.36 89.6% 189,734.18 829,519.00 22.9% TOTAL REVENUE OVER (UNDER) EXPENDITURES 48,497.67 (518,306.17) (74,885.00) (443,421.17) 50,345.59 (107,769.00) Comments EXPENSES: Debt Service The 2015 debt service includes the $595,000 principal pay-off of the refinanced 2008 bonds in addition to the 2015 regular principal payment of $135,000. The pay-off was funded by the refinancing proceeds that were received in November 2014. Summary Income Statement HATS Fund April 30, 2015 Month of YTD Actual 2015 Budget YTD Actual April 2015 April 2015 2015 Budget Balance % Used April 2014 2014 Budget % Used REVENUES: Intergovernmental 6,208.33 62,971.66 151,500.00 (88,528.34) 41.6% 61,480.00 147,070.00 41.8% Charges for Services 18,235.66 88,074.47 546,000.00 (457,925.53) 16.1% 221,723.08 535,000.00 41.4% Investment Earnings - - 750.00 (750.00) 0.0% - 1,100.00 0.0% Reimbursements - - 2,500.00 (2,500.00) 0.0% - 2,500.00 0.0% Transfers -In - 48,425.00 96,850.00 (48,425.00) 50.0% 47,015.00 94,030.00 50.0% TOTAL REVENUES 24,443.99 199,471.13 797,600.00 (598,128.87) 25.0% 330,218.08 779,700.00 42.4% EXPENDITURES: Wages & Benefits 5,984.61 22,622.08 57,898.00 35,275.92 39.1% 23,220.05 52,235.00 44.5% Supplies 2,745.84 81,772.29 546,925.00 465,152.71 15.0% 205,157.56 536,825.00 38.2% Services & Charges 10,999.30 40,053.04 159,700.00 119,646.96 25.1% 47,967.92 147,500.00 32.5% Miscellaneous Expenses - 35.00 6,550.00 6,515.00 0.5% - 5,100.00 0.0% Depreciation Expense - - - - 0.0% - - 0.0% Capital Outlay - - 26,527.00 26,527.00 0.0% - 37,960.00 0.0% Debt Service - - - - 0.0% - - 0.0% Transfers -Out - - - - 0.0% - - 0.0% TOTAL EXPENDITURES 19,729.75 144,482.41 797,600.00 653,117.59 18.1% 276,345.53 779,620.00 35.4% TOTAL REVENUE OVER (UNDER) EXPENDITURES 4,714.24 54,988.72 - 54,988.72 53,872.55 80.00 Comments REVENUES: Charges for Services This income category consists of the fuel revenue from various governmental entities and City departments. EXPENSES: Supplies This expense category consists of the fuel purchased for use by various governmental entities and City departments. Summary Income Statement Refuse Fund April 30, 2015 TOTAL REVENUES 94,503.60 378,495.39 1,148,700.00 (770,204.61) 32.9% 378,585.59 1,153,287.00 32.8% EXPENDITURES: Wages & Benefits Month of YTD Actual 2015 Budget 179,288.00 YTD Actual 31.5% 48,960.57 153,350.00 April 2015 April 2015 2015 Budget Balance % Used April 2014 2014 Budget % Used REVENUES: 19,655.81 68,500.00 28.7% Services & Charges 57,849.52 171,769.97 Refuse Sales 94,503.60 378,495.39 1,133,700.00 (755,204.61) 33.4% 376,110.59 1,138,287.00 33.0% Intergovernmental - - 12,500.00 (12,500.00) 0.0% 2,475.00 12,500.00 19.8% Investment Earnings - - 2,500.00 (2,500.00) 0.0% - 2,500.00 0.0% Reimbursements - - - - 0.0% - - 0.0% Fund Balance - - - - 0.0% - - 0.0% TOTAL REVENUES 94,503.60 378,495.39 1,148,700.00 (770,204.61) 32.9% 378,585.59 1,153,287.00 32.8% EXPENDITURES: Wages & Benefits 13,771.70 56,512.55 179,288.00 122,775.45 31.5% 48,960.57 153,350.00 31.9% Supplies 1,028.19 16,189.93 65,400.00 49,210.07 24.8% 19,655.81 68,500.00 28.7% Services & Charges 57,849.52 171,769.97 702,650.00 530,880.03 24.4% 173,215.66 720,873.00 24.0% Miscellaneous Expenses 244.67 910.27 3,250.00 2,339.73 28.0% 671.84 1,250.00 53.7% Depreciation Expense - - 131,500.00 131,500.00 0.0% - 116,100.00 0.0% Capital Outlay 34,212.06 75,057.74 159,418.00 84,360.26 47.1% - 110,000.00 0.0% Debt Service - (1,672.00) 24,261.00 25,933.00 -6.9% (2,187.00) 24,260.00 -9.0% Transfers -Out - - 55,000.00 55,000.00 0.0% - 55,000.00 0.0% TOTAL EXPENDITURES 107,106.14 318,768.46 1,320,767.00 1,001,998.54 24.1% 240,316.88 1,249,333.00 19.2% TOTAL REVENUE OVER (UNDER) EXPENDITURES (12,602.54) 59,726.93 (172,067.00) 231,793.93 138,268.71 (96,046.00) Comments EXPENSES: Capital Outlay The YTD capital expenditures consist of budgeted improvements to the hook -lift truck used in operations. Summary Income Statement Compost Fund April 30, 2015 Month of YTD Actual 2015 Budget YTD Actual April 2015 April 2015 2015 Budget Balance % Used April 2014 2014 Budget % Used REVENUES: Sales - Bagged Product 696,579.21 1,436,681.91 2,497,000.00 (1,060,318.09) 57.5% 1,026,689.67 2,288,300.00 44.9% Sales - Bulk Product 34,790.53 41,771.27 187,160.00 (145,388.73) 22.3% 42,805.17 175,000.00 24.5% Sales - Other 55,236.33 95,349.95 45,000.00 50,349.95 211.9% 55,729.31 45,550.00 122.3% Charges for Services 100.00 765.00 58,500.00 (57,735.00) 1.3% (8,832.62) 133,500.00 -6.6% Investment Earnings - - 5,000.00 (5,000.00) 0.0% - 5,000.00 0.0% Reimbursements - - 1,000.00 (1,000.00) 0.0% 243.98 1,000.00 24.4% Other Revenues - - - - 0.0% - - 0.0% TOTAL REVENUES 786,706.07 1,574,568.13 2,793,660.00 (1,219,091.87) 56.4% 1,116,635.51 2,648,350.00 42.2% EXPENDITURES: Cost of Sales 608,116.41 1,234,865.66 2,357,500.00 1,122,634.34 52.4% 835,668.43 1,947,380.00 42.9% Inventory Cost Adjustment (107,812.30) (293,643.90) (1,054,568.00) (760,924.10) 27.8% (283,989.34) (924,340.00) 30.7% Wages & Benefits 57,979.89 187,641.11 797,164.00 609,522.89 23.5% 180,868.44 571,684.00 31.6% Supplies 6,255.77 36,015.58 154,500.00 118,484.42 23.3% 43,852.87 134,500.00 32.6% Services & Charges 8,801.68 81,267.40 191,350.00 110,082.60 42.5% 121,943.76 360,555.00 33.8% Freight 5,962.57 41,978.15 153,000.00 111,021.85 27.4% 22,607.45 180,000.00 12.6% Miscellaneous Expenses 150.00 657.77 13,500.00 12,842.23 4.9% 2,160.50 13,000.00 16.6% Depreciation Expense - - 142,600.00 142,600.00 0.0% - 225,600.00 0.0% Capital Outlay - 25,478.36 250,000.00 224,521.64 10.2% 52,609.18 157,888.00 33.3% Transfers -Out - - 110,000.00 110,000.00 0.0% - 102,847.00 0.0% TOTAL EXPENDITURES 579,454.02 1,314,260.13 3,115,046.00 1,800,785.87 42.2% 975,721.29 2,769,114.00 35.2% TOTAL REVENUE OVER (UNDER) EXPENDITURES 207,252.05 260,308.00 (321,386.00) 581,694.00 140,914.22 (120,764.00) Executive summary as of April 30, 2015 Asset allocation review Equity sector analysis Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Expected cash flow $ Thousands 43 36 28 21 14 7 0 May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 2015 2016 2016 0 Taxable income Total taxable income: $207,954.46 Total expected cash flow: $207,954.46 Cash flows displayed account for known events such as maturities and mandatory puts. Credit quality of bond holdings Effective credit rating Value on % of % of port. 04/30/2015 ($) portfolio A Cash 2,096,913.69 15.12 Cash 2,096,913.69 15.12 B Fixed Income 11,769,640.27 84.88 US 11,078,134.04 79.89 International 691,506.23 4.99 C Equity 0.00 0.00 �A D Commodities 0.00 0.00 E Non -Traditional 0.00 0.00 F Other 0.00 0.00 s Total Portfolio$13,866,553.96 34 100% Balanced mutual funds are allocated in the 'Other' category Equity sector analysis Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Expected cash flow $ Thousands 43 36 28 21 14 7 0 May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 2015 2016 2016 0 Taxable income Total taxable income: $207,954.46 Total expected cash flow: $207,954.46 Cash flows displayed account for known events such as maturities and mandatory puts. Credit quality of bond holdings Effective credit rating Issues Value on 04/30/2015 ($) % of port. A Aaa/AAA/AAA 6 4,630,325.62 39.27 B Aa/AA/AA 3 1,548,884.54 13.13 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 25 5,590,430.10 47.60 G Not rated 0 0.00 0.00 Total 34 $11,769,640.27 100% Report created on: May 01, 2015 Page 1 of 3 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. as of April 30, 2015 1.85% 1.82% 1.35% 1.11 % Average modified duration Bond overview Investment type allocation Average effective maturity Total quantity 11,613,000 3.97 Total market value $11,704,805.79 % of Total accrued interest $64,834.48 Tax-exempt / bond Total market value plus accrued interest $11,769,640.27 Investment type Taxable ($) deferred ($) Total ($) port. Total estimated annual bond interest $213,418.75 Certificates of deposit 5,590,430.10 0.00 5,590,430.10 47.50 Average coupon Average current yield Average yield to maturity Average yield to worst 1.85% 1.82% 1.35% 1.11 % Average modified duration 2.56 Average effective maturity 3.97 Credit quality of bond holdings Value on % of Effective credit rating Issues 04/30/2015 ($) port. A Aaa/AAA/AAA 6 4,630,325.62 39.27 B Aa/AA/AA 3 1,548,884.54 13.13 A C A/A/A 0 0.00 0.00 F 46W_� D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 25 5,590,430.10 47.60 e G Not rated 0 0.00 0.00 Total 34 $11,769,640.27 100% Municipals 1,548,884.54 0.00 1,548,884.54 13.16 U.S. federal agencies 4,630,325.62 0.00 4,630,325.62 39.34 Tota I $11,769,640.26 $0.00 $11,769,640.26 100% Bond maturity schedule $ Millions 3.0 2.5 2.0 1.5 1.0 0.5 0.0 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2026 + Other 0 Effective maturity schedule Cash, mutual funds and some preferred securities are not included. Report created on: May 01, 2015 Page 1 of 2 N as of April 30, 2015 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. Summary of bond holdings Maturity Year Issues Quantity Est. annual income ($) Current Yield to yield (%) maturity (%) Yield to Modified worst (%) duration Adjusted cost basis ($) Unrealized gain/loss ($) Mkt. value ($) 2015 8 1,806,000 13,568.00 0.75% 0.11 % 0.11 % 0.18 1,806,000 2,203.39 1,813,986.01 2016 4 865,000 8,772.50 1.01% 0.69 % 0.69 % 1.50 865,000 4,031.10 871,695.211 2017 7 1,996,000 49,308.75 2.40% 0.82 % 0.82 % 1.92 2,024,338.46 30,439.20 2,066,319.631 2018 3 736,000 9,564.00 1.30% 1.20 % 1.20 % 2.95 736,000 1,943.76 739,274.931 2019 6 2,327,000 49,645.50 2.11% 1.85 % 1.14 % 2.48 2,333,243.93 21,082.15 2,371,411.831 2020 2 1,500,000 34,200.00 2.26% 2.07 % 1.44 % 1.92 1,499,745 15,335.00 1,531,491.251 2021 1 428,000 8,560.00 2.01% 2.07 % 2.07 % 6.05 421,853.06 4,242.34 426,190.511 2022 0 0 NA NA NA 1 2023 1 1,250,000 29,750.00 2.41% 2.55 % 2.55 % 7.38 1,250,000 -15,750.00 1,242,183.331 2024 1 465,000 4,650.00 1.00% NA NA NA 465,000 -297.60 466,691.571 2025 1 240,000 5,400.00 2.25% NA NA NA 240,000 396.00 240,396.001 2026 0 0 NA NA NA 1 2027 0 0 NA NA NA 1 2028 0 0 NA NA NA 1 2029 0 0 NA NA NA 1 2030 0 0 NA NA NA 1 2031 0 0 NA NA NA 1 2032 0 0 NA NA NA 1 2033 0 0 NA NA NA 1 2034 0 0 NA NA NA 1 2035 0 0 NA NA NA 1 2036 0 0 NA NA NA 1 2037 0 0 NA NA NA 1 2038 0 0 NA NA NA 1 2039 0 0 NA NA NA 1 2040 0 0 NA NA NA 1 2041 0 0 NA NA NA 1 2042 0 0 NA NA NA 1 2043 0 0 NA NA NA 1 2044 0 0 NA NA NA 1 2044+ 0 0 NA NA NA 1 Other 0 0 NA NA NA 1 Total 34 11,613,000 $213,418.75 1.82% 1.35 % 1.11 % 2.56 $11,641,180.45 $63,625.34 $11,769,640.27 % of bond portfolio maturi 15.45% 7.42% 17.55% _ 6.3% 20.11% 12.94 13.64% - 10.54% 3.97% 2.05% Report created on: May 01, 2015 Page 1 of 7 UBS ^ Prepared for City Hutchinson U L`J RP 38446 •City of Hutchinson •Business Service Account Risk profile: Conservative Return Objective: Current Income Bond holdings - as of April 30, 2015 (continued) Details of bond holdings Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. 11,613,000 1.85% 04/20/2019 NA $213,418.75 1.35% 2.56 $11,641,180.45 NA $11,704,805.79 100% Total Bond Portfolio 1.82% 1.11 % $63,625.34 $64,834.48 Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) $11,769,640.27 Maturing 2015 Report created on: May 01, 2015 Page 2 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2015 GE CAP BK UT US RT 01.1000% CD 115,000 1.10% 06/08/2015 1,265.00 0.28% 0.11 115,000.00 100.087 115,100.05 0.98% MAT 06/08/15 FIXED RATE CD 1.10% 0.28% 100.05 488.67 /UT BANK LEUMI NY US RT CD 249,000 0.80% 06/15/2015 1,992.00 -0.12% 0.13 249,000.00 100.116 249,288.84 2.13% 00.8000% MAT 06/15/15 FIXED RATE CD /NY 0.80% -0.12% 288.84 742.22 DISCOVER BANK DE US RT CD 248,000 1.05% 06/15/2015 2,604.00 0.13% 0.13 248,000.00 100.116 248,287.68 2.12% 01.0500% MAT 06/15/15 FIXED 1.05% 0.13% 287.68 984.53 RATE CD /DE BANK OF CHINA LTD US RT CD 249,000 0.30% 06/18/2015 747.00 0.14% 0.13 249,000.00 100.022 249,054.78 2.13% 00.3000% MAT 06/18/15 FIXED 0.30% 0.14% 54.78 646.72 RATE CD EVERBANK FL US RT 00.5000% CD 248,000 0.50% 06/19/2015 1,240.00 0.21% 0.14 248,000.00 100.039 248,096.72 2.12% MAT 06/19/15 FIXED RATE CD /FL 0.50% 0.21% 96.72 1,070.14 STATE BK US RT 00.5000% MAT CD 200,000 0.50% 06/26/2015 1,000.00 0.22%, 0.16 200,000.00 100.044 200,088.00 1.71% 06/26/15 FIXED RATE CD 0.50% 0.22% 88.00 841.10 SALLIE MAE BANK UT US RT CD 248,000 1.10% 08/10/2015 2,728.00 0.20% 0.28 248,000.00 100.250 248,620.00 2.12% 01.1000% MAT 08/10/15 FIXED 1.10% 0.20% 620.00 605.39 RATE CD /UT SAFRA NATL BK NY US RT CD 249,000 0.80% 08/17/2015 1,992.00 -0.10% 0.30 249,000.00 100.268 249,667.32 2.13% 00.8000% MAT 08/17/15 FIXED 0.80% -0.10% 667.32 403.86 RATE CD /NY Total 2015 1,806,000 0.75% 07/03/2015 $13,568.00 0.11% 0.18 $1,806,000.00 $1,808,203.39 15.45% 0.75% 0.11% $2,203.39 $5,782.62 Report created on: May 01, 2015 Page 2 of 7 N Bond holdings - as of April 30, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: May 01, 2015 Page 3 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2016 AMERICAN EXPRESS C NY US RT CD 145,000 1.25% 08/09/2016 1,812.50 0.41% 1.27 145,000.00 101.062 146,539.90 1.25% 01.2500% MAT 08/09/16 FIXED 1.24% 0.41% 1,539.90 397.26 RATE CD /NY BMW BANK NORTH AME UT US CD 240,000 0.95% 11/14/2016 2,280.00 0.71% 1.52 240,000.00 100.360 240,864.00 2.06% RT 00.9500% MAT 11/14/16 0.95% 0.71% 864.00 1,043.18 FIXED RATE CD /UT CAPITAL ONE BANK U VA US RT CD 240,000 1.00% 11/14/2016 2,400.00 0.76% 1.52 240,000.00 100.360 240,864.00 2.06% 01.0000% MAT 11/14/16 FIXED 1.00% 0.76% 864.00 1,111.23 RATE CD /VA FIRSTBANK P R SANT PR RT CD 240,000 0.95% 12/12/2016 2,280.00 0.75% 1.61 240,000.00 100.318 240,763.20 2.06% 00.9500% MAT 12/12/16 FIXED 0.95% 0.75% 763.20 112.44 RATE CD /PR Total 2016 865,000 1.01% 11/06/2016 $8,772.50 0.69% 1.50 $865,000.00 $869,031.10 7.42% 1.01% 0.69% $4,031.10 $2,664.11 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2017 MASSACHUSETTS DEPT TRANS Aa3/AA-/NR 500,000 2.41% 01/01/2017 12,040.00 0.90% 1.63 508,850.37 102.493 512,465.00 4.38% TAX SR B RV BE/R/ 2.408 NR/NR/NR 2.35% 0.90% 3,614.63 3,979.89 010117 DTD 113011 /MA FED FARM CREDIT BANK 04.875 Aaa/AAA/AA+ 431,000 4.88% 01/17/2017 21,011.25 0.56%1 1.64 450,488.09 107.355 462,700.05 3.95% % DUE 011717 DTD 010907 FC NR/NR/NR 4.54% 0.56% 12,211.96 6,011.55 07172007 STATE BK INDIA NY US RT CD 248,000 2.00% 04/27/2017 4,960.00 0.90% 1.95 248,000.00 102.160 253,356.80 2.16% 02.0000% MAT 04/27/17 FIXED 1.96% 0.90% 5,356.80 40.77 RATE CD /NY COMENITY BANK DE US RT CD 200,000 1.15% 06/19/2017 2,300.00 1.32% 2.11 200,000.00 99.648 199,295.00 1.70% 01.1500% MAT 06/19/17 FIXED 1.15% 1.32% -705.00 170.14 RATE JUMBO CD /DE GE CAP BK UT US RT 01.7500% CD 130,000 1.75% 08/03/2017 2,275.00 1.04% 2.21 130,000.00 101.593 132,070.90 1.13% MAT 08/03/17 FIXED RATE CD 1.72% 1.04% 2,070.90 162.05 /UT GE CAP RETAIL BK UT US RT CD 247,000 1.75% 08/03/2017 4,322.50 1.03% 2.21 247,000.00 101.593 250,934.71 2.14% 01.7500% MAT 08/03/17 FIXED 1.72% 1.03% 3,934.71 1,006.61 RATE CD /UT SUN NATL BK NJ US RT CD 240,000 1.00% 10/03/2017 2,400.00 0.32% 2.40 240,000.00 101.648 243,955.20 2.08% 01.0000% MAT 10/03/17 FIXED 0.98% 0.32% 3,955.20 170.96 RATE CD /NJ Total 2017 1,996,000 2.50% 04/18/2017 $49,308.75 0.82% 1.92 $2,024,338.46 $2,054,777.66 17.55% 2.40% 0.82% $30,439.20 $11,541.97 Report created on: May 01, 2015 Page 3 of 7 N Bond holdings - as of April 30, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: May 01, 2015 Page 4 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2018 ALLY BK UT US RT 01.2500% CD 248,000 1.25% 02/26/2018 3,100.00 1.07% 2.77 248,000.00 100.509 249,262.32 2.13% MAT 02/26/18 FIXED RATE CD 1.24% 1.07% 1,262.32 535.07 /UT GOLDMAN SACHS BK U NY US CD 1.30% 02/26/2018 r 3,224.00 1.12% 2.76 248,000.00 100.508 249,259.84 2.13% RT 01.3000% MAT 02/26/18 1.29% 1.12% 1,259.84 565.30 FIXED RATE CD /NY ENERBANK UT US RT 01.3500% CD 240,000 1.35% 10/04/2018 3,240.00 1.42% 3.35 240,000.00 99.759 239,421.60 2.05% MAT 10/04/18 FIXED RATE CD 1.35% 1.42% -578.40 230.79 /UT Total 2018 736,000 1.30% 05/09/2018 $9,564.00 1.20% 2.95 $736,000.00 $737,943.76 6.30% 1.30% 1.20% $1,943.76 $1,331.17 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2019 RIVERSIDE CA CMNTY COLGE Aa2/NR/AA 500,000 2.35% 08/01/2019 11,725.00 1.62% 4.02 506,243.93 102.973 514,865.00 4.40% TAX SR B BE/R/ 2.345 NR/NR/NR 2.28% 1.62% 8,621.07 2,898.68 080119 DTD 052914 /CA AMERICAN EXPRESS F UT US RT CD 247,000 2.15% 11/13/2019 5,310.50 1.84% 4.27 247,000.00 101.344 250,319.68 2.14% 02.1500% MAT 11/13/19 FIXED 2.12% 1.84% 3,319.68 2,444.28 RATE CD /UT CIT BK SALT LAKE C UT US RT CD 240,000 2.10% 11/13/2019 5,040.00 1.84% 4.27 240,000.00 101.128 242,707.20 2.07% 02.1000% MAT 11/13/19 FIXED 2.08% 1.84% 2,707.20 2,319.78 RATE CD /UT BARCLAYS BK DE US RT CD 240,000 2.05% 12/17/2019 4,920.00 1.83% 4.37 240,000.00 100.963 242,311.20 2.07% 02.0500% MAT 12/17/19 FIXED 2.03% 1.83% 2,311.20 1,806.25 RATE CD /DE AMERICAN EXPRESS C UT US RT CD 100,000 2.15% 12/18/2019 2,150.00 1.87% 4.36 100,000.00 101.223 101,223.00 0.86% 02.1500% MAT 12/18/19 FIXED 2.12% 1.87% 1,223.00 783.42 RATE CD /UT FNMA BOND 02.050 % DUE Aaa/AAA/NR 1,000,000 2.05% 12/30/2019 06/30/2015 20,500.00 1.98% 0.17 1,000,000.00 100.290 1,002,900.00 8.57% 123019 DTD 123014 FC NR/NR/NR 100.00 2.04% 0.31% 2,900.00 6,833.33 06302015 Total 2019 2,327,000 2.13% 11/16/2019 $49,645.50 1.85% 2.48 $2,333,243.93 $2,354,326.08 20.11% 2.11% 1.14% $21,082.15 $17,085.75 Report created on: May 01, 2015 Page 4 of 7 N Bond holdings - as of April 30, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: May 01, 2015 Page 5 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2020 MASS ST GO CONSOL LN TAX SR Aa1/AA+/AA+ 500,000 2.09% 05/01/2020 10,450.00 1.69% 4.69 499,995.00 101.896 509,480.00 4.35% B BE/R/ 2.090 050120 DTD NR/NR/NR 2.05% 1.69% 9,485.00 5,195.97 052814 /MA FFCB BOND 02.375 % DUE Aaa/AAA/AA+ 1,000,000 2.38% 11/10/2020 11/10/2015 23,750.00 2.27% 0.52 999,750.00 100.560 1,005,600.00 8.59% 111020 DTD 111014 FC NR/NR/NR 100.00 2.36% 1.31% 5,850.00 11,215.28 05102015 Total 2020 1,500,000 2.28% 09/06/2020 $34,200.00 2.07% 1.92 $1,499,745.00 $1,515,080.00 12.94% 2.26% 1.44% $15,335.00 $16,411.25 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2021 FNMA NTS 02.000 % DUE Aaa/AAA/AA+ 428,000 2.00% 10/26/2021 07/26/2015 8,560.00 2.07% 6.05 421,853.06 99.555 426,095.40 3.64% 102621 DTD 072612 FC NR/NR/NR 100.00 2.01% 2.07% 4,242.34 95.11 10262012 Total 2021 428,000 2.00% 10/26/2021 $8,560.00 2.07% 6.05 $421,853.06 $426,095.40 3.64% 2.01% 2.07% $4,242.34 $95.11 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2023 FFCB BOND 02.380 % DUE Aaa/AAA/AA+ 1,250,000 2.38% 07/24/2023 29,750.00 2.55% 7.38 1,250,000.00 98.740 1,234,250.00 10.54% 072423 DTD 072412 FC NR/NR/NR 2.41% 2.55% -15,750.00 7,933.33 01242013 Total 2023 1,250,000 2.38% 07/24/2023 $29,750.00 2.55% 7.38 $1,250,000.00 $1,234,250.00 10.54% 2.41% 2.55% $-15,750.00 $7,933.33 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2024 FEDERAL HOME LN BANK 01.000 Aaa/NR/AA+ 465,000 1.00% 11/26/2024 05/26/2015 4,650.00 NA NA 465,000.00 99.936 464,702.40 3.97% % DUE 112624 DTD 112614 NR/NR/NR 100.00 1.00% NA -297.60 1,989.17 STEP UP CALL Total 2024 465,000 1.00% 11/26/2024 $4,650.00 NA $465,000.00 $464,702.40 3.97% 1.00% NA $-297.60 $1,989.17 Report created on: May 01, 2015 Page 5 of 7 N Bond holdings - as of April 30, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Effective rating/ Est. annual Adjusted Underlying rating % of YTM (%)/ Modified Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond Accr. interest ($) (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2025 1.82% 1.11 % $63,625.34 $64,834.48 HSBC BANK USA DE US RT CD 240,000 2.25% 03/11/2025 03/11/2020 5,400.00 NA NA 240,000.00 100.165 240,396.00 2.05% 02.2500% MAT 03/11/25 STEP 100.00 2.25% NA 396.00 0.00 RATE CD /DE Total 2025 240,000 2.25% 03/11/2025 $5,400.00 NA $240,000.00 $240,396.00 2.05% 2.25% NA $396.00 $0.00 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. 11,613,000 1.85% 04/20/2019 NA $213,418.75 1.35% 2.56 $11,641,180.45 NA $11,704,805.79 100% Total Bond Portfolio 1.82% 1.11 % $63,625.34 $64,834.48 $11,769,640.27 Report created on: May 01, 2015 Page 6 of 7 R "A Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, April 21, 2015, 7:00 AM !Brutes CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary Forcier, LouAnn Holmquist, and Joel Kraft. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MARCH 17, 2015 Joel Kraft moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. LouAnn Holmquist moved to approve the City Center General Fund payments of $58,551.41, for checks 8610 to 8625. Joel Kraft seconded and the motion carried unanimously. b. Joel Kraft moved to approve the City Center March 31, 2015 Financial Reports. LouAnn Holmquist seconded and the motion carried unanimously. c. Joel Kraft moved to approve the Park Towers operating account payments of $92,420.46 for checks 13182 to 13218. LouAnn Holmquist seconded and the motion carried unanimously. d. LouAnn Holmquist moved to approve the February 2015 Park Towers financial statements. Joel Kraft seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report: 100% b. Move -In Summary Report: Statutory Requirement is 40% of new admissions must be extremely low income — 76% of the move -ins in 2014 had extremely low income. c. Consideration of Park Towers 2015 Improvements/Repairs Plan Jean Ward reviewed the plan with the Board. Joel Kraft moved to approve the Park Towers 2015 Improvement/Repairs Plan. LouAnn Holmquist seconded and the motion carried unanimously. CONSIDERATION OF RESOLUTION #2015-5 CITY CENTER SUB -PRIME LOAN POLICY LouAnn Holmquist moved to approve Resolution #2015-5 City Center Sub -prime Loan Policy. Joel Kraft seconded and the motion carried unanimously. 6. CONSIDERATION OF RESOLUTION #2015-6 CAPITALIZATION POLICY Joel Kraft moved to approve Resolution 42015-6 Capitalization Policy. LouAna Holmquist seconded and the motion carried unanimously. 7. CONSIDERATION OF RESOLTUION #2015-7 EXECUTION OF BUDGETARY, FINANCIAL AND CONTRACT DOCUMENTS Gary Forcier moved to approve Resolution #2015-7 Execution of Budgetary, Financial and Contract Documents. LouAnn Holmquist seconded and the motion carried unanimously. 8. REVIEW OF CITY CENTER LOAN POLICY LOG Jean Ward reviewed with the Board the City Center Loan Policy Log Aprit21, 2015 Minutes Page 1 oft 9. CONSIDERATION OF RESPONSES TO RFP TO LIST HOUSE AT 445 ADAMS STREET SE a. Jean Ward reviewed the project budget and received RFPs with the Board. Gary Forcier moved to have Cheryl Dooley, Hometown Realty list the house at 445 Adams Street SE. Joel Kraft seconded and the motion carried unanimously. 10. CONSIDERATION OF EXTENSION REQUEST FOR VALUE GAP IMPACT FUNDS SCHOOL CONSTRUCTION 2015-2016 Joel Kraft moved to table this item until next month. LouAnn Holmquist seconded and the motion carried unanimously. 11. INSURANCE RENEWAL REVIEW Jean Ward reviewed the insurance renewal information with the Board. 12. COMMUNICATIONS a. FYI: McDowall & Company Letter b. FYI: 2015 First Quarter Foreclosure Report c. FYI: Hutch leader 13. ADJOURNMENT Joel Kraft moved to adorn and LouAnn Holmquist seconded. There being no other business, Chairman LaVonne Hansen declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary F�rcier, Secretary/Treasurer April 21, 2015 Minutes Page 2 of 2 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Snow Removal - Ice Control Report (April 2015) Department: PW/Eng LICENSE SECTION Meeting Date: 5/26/2015 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Included with the April reports is a year-end comparison covering a 10-year period. The highlight of this April was the 'instant spring' we experienced. April started out with a high temperature of over 80 degrees. There were no activity related to snow/ice in April this year. Attached are reports, as indicated: 1) Comparison report for last 10 winter seasons 2) Graph of Personnel Hours & Fuel Consumption 3) Grave of Sand use & Salt use 4) Snow Removal - Ice Control by the numbers 5) Monthly summary 6) Personnel utilized 7) Equipment used BOARD ACTION REQUESTED: No action required; monthly report for your information Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: C May 26, 2015 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager CC: Matt Jaunich, City Administrator Kent Exner, DPW/City Engineer Subject: 2014-2015 Winter Operations Conditions resulted in less efforts being required to maintain streets during this past winter. Personnel: In the 10 year period (2005-06 season to 2014-15 season), the average personnel hours spent has been 2,430 per season. For the 2014-15 season, 1,503 personnel hours were expended. Fuel: Average fuel consumption for the 10 -year period was 6,978 gallons. For this season, 4,645 gallons of fuel were consumed. Sand/Salt Average sand/salt consumption for the 10 -year period has been 1,614 tons (1,124 tons of sand & 490 tons of salt). This past season, 1,212 tons were used (892 tons of sand & 320 tons of salt). There were 33 days with below zero temperatures, ten more days than normal. Of particular note this past winter: 1) For the second year in a row, we utilized only 19 City staff for snow removal. This is down from its highest count in the 2006-07 season of 24 personnel. 2) This is the first winter since 2005-06 that personnel from Creekside were not utilized. Production of soil products at Creekside has grown substantially over the last 5 years, so efforts have made to allow Creekside personnel to focus on production, rather than snow operations. 3) This past winter we utilized another tractor in lieu of a wheel loader. Instead of 6 wheel loaders being used for snow/ice, there were 5 used this past winter. The number of tractors is now equal to the number of wheel loaders used for winter operations. Tractors are generally less expensive than wheel loaders to purchase, lease or outfit with snow equipment. Efforts are continually made that allow us to be as efficient as possible in the utilization of materials, equipment and personnel. CITY OF HUTCHINSON -- SNOW REMOVAL & ICE CONTROL MEASURES YEARS 20057200612006-20071 4 2007-2008 2008-2009 2009-2010120102011]2011-201212012-20131 9 5 6 2013-201412014-20151 3 Average Winters: 1 2 3 4 5 6 7 8 9 10 4 Assigned operators 21 24 23 22 1 23 1 23 1 22 22 1 19 19 1 22 Personnel hours 2,307 1,982 2,258 2,439 2,842 3,889 883 2,758 3,437 1,503 2,430 Light trucks 6 4 6 7 7 9 5 6 3 3 6 Skidsteer 3 3 2 4 4 3 4 4 4 4 4 Tractor 1 1 1 2 2 2 2 2 4 5 2 Wheel loaders 6 6 6 6 6 8 8 7 6 5 6 Grader 1 21 21 21 0 0 - - - 1 Trucks 61 71 71 7 71 7 1 7 1 7 1 8 8 7 Blower 1 11 11 11 11 11 1 1 1 1 1 1 1 1 1 Equipment* 251 241 251 271 271 301 271 271 261 261 26 'Equipment totals account for assigned equipment. Depending upon actual need, operators may use more than one piece of equipment in any given shift. Fuel consumption 6,231 4,500 6,665 7,099 7,921 11,596 2,584 8,053 10,483 4,645 6,978 Tons of material 1 2,016 1 1,6411 2,080-1 912 1 1,0941 1,942 1 1,910 1 1,906 1,427 1 1,212 1 1,614 Sand 1 15491 10201 1291 6531 812 1 1,375 1,308 1,228 1,117 892 1,124 Salt 1 4671 6211 7891 2591 282 1 567 1 602 1 678 1 310 1 320 490 30% 61% 61% 40% 35% 41% 46% 55% 28% 36% 44% Hours: 4,500 Personnel hours 4,000 - 3,500 3,000 2,500 2,000 1,500 1,000 500 J� Winters: 1 2 3 4 5 6 7 8 9 10 Gallons: 14,000 I Fuel consumption 12,000 10,000 - 8,000 — 6,000 4,000 2,000 Winters: 1 2 3 4 5 6 7 8 9 10 Tons: 1,800 1,600 1,400 1,200 1,000 800 600 400 200 0 Winte Sand s: 1 2 3 4 5 6 7 8 9 10 Tons: 900 -- — 800 700 600 500 400 300 200 100 — 0 Winters: 1 Salt 2 3 4 5 6 7 8 9 10 Snow Removal -Ice Control by the numbers Days with operations 3 Actual snowfall (inches) 16.2 Average snowfall (inches) 1.3 1.3 Days with below 00 temps - 0 Actual average high temp 60 50 Actual average low temp 35 29 Average high temp 57 57 Average low temp 34 34 City employees utilized 15 Contractors utilized - - Total personnel hours - 193.0 City equipment units used - 17 Contractor equipment units used - - Total equipment hours - 193.0 Gallons of fuel used - 697.8 Salt brine used (gallons) - 90.0 Sand -Salt used (tons) - 54.8 De-icing salt used (tons) - - Month: 0 days below zero; Season: 33 days below zero APRIL 2015 day - - - - 60 36 0.81 Average month snowfall =1.30 57 34 Avg temp SEASON TO -DATE (NOV-APR) days 46 1,502.75 1,513.25 4,644.93 9,520.86 1,114.70 86.45 3.86 27.90 Avg. season days below zero = 23 Average seaonsnowfall 40.90 Equipment Low Equip Operators Personnel Ihours hours Sand / Salt Die !Ce High temp Precip ](in) Date Description (ea) (ea) (hrs) (hrs) Fuel (gal) Salt brine (gal) (ton) salt (ton)temp (F) (F) (in.) Snow Month: 0 days below zero; Season: 33 days below zero APRIL 2015 day - - - - 60 36 0.81 Average month snowfall =1.30 57 34 Avg temp SEASON TO -DATE (NOV-APR) days 46 1,502.75 1,513.25 4,644.93 9,520.86 1,114.70 86.45 3.86 27.90 Avg. season days below zero = 23 Average seaonsnowfall 40.90 ' • ��®tee ' = �� ' ■ate Month: 0 days below zero; Season: 33 days below zero APRIL 2015 day - - - - 60 36 0.81 Average month snowfall =1.30 57 34 Avg temp SEASON TO -DATE (NOV-APR) days 46 1,502.75 1,513.25 4,644.93 9,520.86 1,114.70 86.45 3.86 27.90 Avg. season days below zero = 23 Average seaonsnowfall 40.90 HOURS EQUIP# YEAR MAKE DESCRIPTION SNOW ATTACH Nov. 2014 Dec. 2014 Jan. 2015 Feb. 2015 Mar. 2015 Apr. 2015 Total Liehr Trucks 1 PARK-497-TK3 LTK 2011 Ford Pickup; 3/4 ton 4x4 ISnowplow 3.00 - 4.00 2.00 9.00 2 PARK-221-TK1 LTK 2009 Ford Pickup, 1/2 ton 4x4 Snowplow - 6.00 9.00 11.25 3 STRT-156-TK1 LTK 1999 Ford Truck, 1 ton 4x4 w/ dump box Snowplow - - 3 STRT-441-HTK - 4 STRT-170-TK1 LTK 2008 Ford Pickup, 1 ton 4x4 Snowplow 33.00 11.50 4.00 7.00 0.50 56.00 5 STRT-660-TK1 LTK 2004 Ford Pickup, 1 ton 4x4 Snowplow 5.00 3-50 1.00 1-00 5.00 15.50 Sanwnlnw 7m rkc 1 PARK-658-HTK HTK 1992 Ford ITruck, S/A w/ dump box Snowplow, wing 7.00 19.50 16,00 Truck, T/A w/ dump box none - 42.50 2 STRT-115-HTK HTK 1996 Ford Truck, S/A w/ dump box Snowplow, wing, sander 41.50 9.50 10,00 21.50 18.50 101.00 3 STRT-441-HTK HTK 2005 Ford Truck, S/A w/ hooklift Snowplow, winE sander 23.50 6.00 11.50 6.00 7.25 54.25 4 STRT-522-HTK HTK 2003 Mack Truck, S/A w/ dump box Snowplow, wing, sander 37.50 22.00 31.00 22.00 16.50 129.00 5 STRT-613-HTK HTK 1999 Mack Truck, S/A w/ dump box Snowplow, wing, sander, underbody 28.50 20.00 30.00 20.50 18.50 117.50 6 STRT-781-HTK HTK 2005 Ford Truck, S/A w/ hooklift Snowplow, win& sander 22.25 4.00 5.50 5.00 - 10.50 7 STRT-812-HTK jHTK I 2014 Mack Truck, S/A w/ dump box ISnowplow, wing, sander26.50 8.00 12.00 13.25 13.00 - 72.75 8 STRT-894-HTK HTK 2007 Freightliner Truck, S/A w/ dump box Snowplow, wing, sander, underbody 36.00 10.50 1 24.50 16.00 18.50 105.50. Snow Haullne Trucks 1 McLeod Co- #403 HTK I IMack Truck, T/A w/ dump box none 4.00 Snowplow, blower 2.00 6.00 2 STRT-972-HTK HTK 1997 Mack Truck, T/A w/ dump box none 4.00 - 5.50 2.50 12.00 Contractors Hansen Gravel none 7.00 3.50 3.00 13.50 Contractors Hanson & Vasek none 3.50 3.50 3.00 - 10.00 Contractors Hjerpe Contracting none 3.50 3.50 3.00 10.00 Contractors Juul Contracting none 8.50 7.00 3.00 3.00 13.00 Contractors Kos ek,Jeff Inone 1 3.50 1 3.50 1 1 3.00 10.00 Slid steer Laade.rs 14 ea_1 1 CEMT-412-SKD SKD 2011 Bobcat Toolcat Snowplow, blower 6.00 2.00 4.50 6.00 7.50 26.00 2 PARK-032-SKD SKD 2006 Bobcat Skid steer, 5250 Snowplow, blower 15.50 - 22.50 - 38.00 3 PARK-211-SKD SKD 20091 Bobcat Skid steer, 5250 Snowplow, blower 21.00 25.00 20.25 7-00 6.75 80.00 4 PARK-370-SKD SKD I 004 Bobcat Toolcat Snowplow, blower 3.00 3.00 T-1- 5 1 AIRP-055-TRC TRC 2012 New Holland Tractor, TV6070 HLA snow wing, snow blower 20-25 17.50 21.25 17.75 20.50 97.25 2 PARK -357 -TRC TRC 2013 John Deere Tractor, 4720 Snow blower - - 3.00 3.00 4.00 10.00 3 STRT-390-TRC TRC 2006 Trackless Tractor, MTS Snow blower, plow - 3.00 Snowplow, bucket 6.00 2.00 5.00 4 STWT-013-TRC TRC 2014 John Deere Tractor, 6125R HLA snow wing 11.50 14.00 16.75 14.00 8.50 64.75 4 STWT-014-TRC TRC 2014 John Deere Tractor, 6125R HLA snow wing 19.00 15.00 8.00 9.75 21.50 73.25 VJhanl I narra !A as % 1 COMP-925-LDR LDR 2013 Case Wheel loader, 621F Snowblower - - 2 PARK-895-LDR LDR 2001 Case Wheel loader, 621C Snowplow, wing 15.50 19-00 19.00 8.00 17.50 79,00- 3 STRT-169-LDR LDR 2000 Case Wheel loader, 621C Snowplow, bucket 6.00 2.00 2.50 6.00 16,50 4 STRT-447-LDR LDR 2001 Case Wheel loader, 621C Snowplow, wing 25.50 13.00 5.00 11-50 15.00 70.00. 5 STRT-781-LDR LDR 2003 Case Wheel loader, 621D Snowplow, wing 24.50 13.00 12.50 13.75 18.75 82.50 6 STRT-969-LDR LDR 2003 Case Wheel loader, 621D Snowplow, wing 22.25 4.00 6-00 11.00 43.25 He3yX E ui ment E ea- t STRT-409-HEQ I HEQ 1 1991 1 RPM Tech ISnow blower lWheel loader 3.50 1 4.00 1 1 3.00 1 - i10.50 45450 266-00 281.25 240.00 271.50 - 1,487.00 Employee Department Primary role Nov. 2014 Dec. 2014 Jan. 2015 Feb. 2015 Mar. 2015 Apr. 2015 Total Bahe, Mike PRCE Schools, PRCE, trails - 6.00 - 6.00 Botzet, Larry PW - Operations Downtown W 15.00 15.00 8.00 7.00 9.00 - 54.00 Burmeister, Jerome PW - Operations Route SW1 40.00 10.50 24.50 19.50 20.50 115.00 Carter, Dion Creekside Schools - - - - - - Carter, Randy PRCE Schools, PRCE, trails 12.50 19.50 22.00 9.00 - 63.00 Carter, Ron PRCE Schools, PRCE, trails 15.50 19.00 19.00 8.00 21.50 - 83.00 Dehn, Pete PW - Operations Route SW2 40.00 21.50 31.00 28.00 21.00 - 141.50 Ebert, Dick PW - Operations Route SE1 19.50 8.00 12.00 13.25 13.00 - 65.75 Fenske, Bruce PW - Operations Snow Removal, Routes 25.75 12.50 13.50 12.00 13.25 - 77.00 Franek, Cory PW - Wastewater Routes, Snow Removal 23.50 13.00 5.00 11.50 15.00 - 68.00 Hutton, Chris PRCE Downtown, Schools, PRCE 15.50 28.00 23.25 11.00 20.00 - 97.75 Lien, Mike PW - Water Downtown E 4.00 6.50 5.00 8.50 - 24.00 Magnusson, Brian PRCE Downtown, Schools, PRCE 15.50 - 22.50 - - 38.00 Moore, Eric PW - Wastewater Backup operator 5.00 - - 4.50 - 9.50 Muchow, Chad PW - Engineering Snow removal - - - - _ _ Muellerleile, Sonja PW - Operations Cemetery backup - - - - - Olson, John PW - Operations Airport 31.75 27.00 23.75 17.75 20.50 - 120.75 Paulson, John PW - Engineering Snow removal backup - - - - - - Telecky, Dave PW - Operations Route NE1 49.00 24.00 35.50 31.50 31.50 171.50 Thompson, DeNeil PW - Operations Route NW1 45.50 3.00 - 20.00 21.00 89.50 Wichterman, Ken PW - Operations Downtown route 14.00 6.00 8.00 7.00 8.50 43.50 Style, Casey SEASONAL - PW Ops. Alleys, routes 25.00 14.50 15.75 10.50 24.00 - 89.75 Trnka, Jemes SEASONAL - PW Ops. Cul-de-sac, dead ends 36.50 13.00 12.50 16.50 10.25 - 88.75 Hansen #1 Contract snow haul Snow removal 3.50 3.50 - - 3.00 10.00 Hansen #2 Contract snow haul Snow removal 3.50 - - 3.50 Hanson/Vacek Contract snow haul Snow removal 3.50 3.50 3.00 10.00 Hjerpe Contract snow haul Snow removal 3.50 3.50 - 3.00 10.00 Juul 1 Contract snow haul Snow removal - 3.50 3.00 3.00 9.50 Juul 2 Contract snow haul Snow removal 3.50 - 3.50 Kosek Contract snow haul Snow removal 3.50 3.50 - - 3.00 10.00 TOTAL PERSONNEL HOURS 451.00 262.00 281.25 240.00 268.50 0 1,502.75