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cp05-12-2015
CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA Hutchinson City Center i I i Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, May 12, 2015 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, May 12, 2015, in the Council Chambers at the Hutchinson City Center, I 1 1 Hassan Street SE, Hutchinson, Minnesota for the following purpose: 1. A discussion on the municipal swimming pool DATED: May 6, 2015 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MAY 12, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hunter's Ridge Community Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14428 — Resolution Accepting $500 Cash Donation from Crow River Sno Pros - Paver Work at McLeod County Veterans Memorial Park PUBLIC COMMENTS (]his is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Board of Equalization Minutes of April 15, 2015 (b) Regular Meeting of April 28, 2015 (c) Council Workshop of April 28, 2015 (d) Summary of Closed Meeting Proceedings — City Administrator 3 -Month Performance Review Session — April 28, 2015 (e) Special Meeting Minutes of May 5, 2015 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Resolution No. 14421 — Resolution Amending the Established Income Guidelines & Asset Limitations for Senior and Disabled Citizens, Active Duty Military Reserves or National Guard Deferred Assessments and/or Senior Reduced Refuse Rate (b) Resolution No. 14425 — Resolution Closing Construction Funds and Transferring Fund Balances to the Debt Service Funds (c) Resolution No. 14426 — Resolution Closing the 2002 Debt Service Fund and Transferring Fund Balance to the Community Improvement Fund (Excess Bond Fund) CITY COUNCIL AGENDA MAY 12, 2015 (d) Consideration of Resolution No. 14227 — Resolution Authorizing Agreement with MPCA to Host AmeriCorps Member (e) Consideration for Approval of 2015 Concrete Repairs Program Purchase Order (f) Consideration for Approval of Improvement Project Change Order and Supplemental Agreement Letting No. 3, Project No. 14-03 — Change Order No. 5) (g) Consideration for Approval of Extension to Bolton-Menk Master Agreement for Professional Services (h) Consideration for Approval of Issuing Transient Merchant License to Phillip Westby of the Country Stop from May 22, 2015 — September 1, 2015, to Operate Produce Stand in Hutchinson Mall Parking Lot (i) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to Knights of Columbus St. Christopher Council on June 19 & 20, 2015, at McLeod County Fairgrounds (j) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to Green Isle Lions Club on July 3 & 4, 2015, at McLeod County Fairgrounds (k) Consideration for Approval of Issuing Parade Permit to VFW Post 906 on May 25, 2015 (1) Consideration for Approval of Premises Permit Application to Allow Hutchinson Hockey Association to Operate Gambling Devices at Landy's Lodge Located at 35 3rd Avenue SE (m)Board Appointments - David May to Bicycle/Pedestrian Advisory Committee to August 2018 - Curtis Hughes to Police Commission to May 2018 (n) Claims, Appropriations and Contract Payments — Register A 8. Approval of Consent Agenda II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS (6:00 P.M.) 9. ASSESSMENT HEARING AND PROJECT AWARD FOR 2015 PAVEMENT MANAGEMENT PROGRAM PROGJECT (LETTING NO. 3, PROJECT NO. 15-03) a) Motion to Close Public Hearing �b) Approve/Deny Resolution No. 14423 - Adopting Assessment c Approve/Deny Resolution No. 14424 - Accepting Bid & Awarding Contract (The purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 10. HUTCHINSON HEALTH ANNUAL REPORT — DR. STEVE MULDER 2 CITY COUNCIL AGENDA MAY 12, 2015 11. REVIEW OF RECENT AND UPCOMING ACTIVITIES BY THE HUTCHINSON WATERS ORGANIZATION 12. REVIEW AND DISCUSSION OF ORDINANCE NO. 15-0742 — AN ORDINANCE AMENDING CHAPTER 74 OF THE HUTCHINSON CITY CODE — TRAFFIC SCHEDULES UNFINISHED BUSINESS 13. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 15- 0738 — AN ORDINANCE AMENDING CHAPTER 157.06 — RIVER OVERLAY ZONING DISTRICT NEW BUSINESS 14. APPROVE/DENY PROJECT AWARD FOR AIRPORT RUNWAY, TAXIWAY AND APRON RECLAMATION PROJECT (LETTING NO. 9, PROJECT NO. 15-09) (a) Approve/Deny Resolution No. 14422 - Resolution Accepting Bid & Awarding Contract Contingent Upon Receipt of FAA & MnDOT Grants 15. APPROVE/DENY RESTRUCTURE OF AIRPORT COMMISSION TERMS 16. APPROVE/DENY PROCEEDING WITH THE 2015 NATIONAL CITIZEN SURVEY 17. APPROVE/DENY RESOLUTION NO. 14429 - RESOLUTION CANVASSING ELECTION RESULTS FROM SPECIAL MUNICIPAL ELECTION HELD MAY 5, 2015 GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 18. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Economic Development Authority Board Minutes from March 25, 2015 MISCELLANEOUS 19. STAFF UPDATES 20. COUNCIL/MAYOR UPDATES 21. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO DISCUSS THE ACQUISITION OF REAL PROPERTY LEGALLY DESCRIBED AS: That part of Lots 16 and 18 of the Auditor's Plat of Section 7, Township 116, Range 29, according to the map on file and of record in the office of the County Recorder of McLeod County, Minnesota, described as follows: CITY COUNCIL AGENDA MAY 12, 2015 Commencing at the southwest corner of the Northwest Quarter of said Section 7; thence easterly, along the south line of said Northwest Quarter, being the south line of said Lot 18, a distance of 434.70 feet to the southeast corner of APPLEBEE' S ADDITION, according to the recorded plat thereof and the point of beginning of the land to be described; thence northerly, along the east line of said APPLEBEE' S ADDITION 3 5.00 feet; thence easterly, parallel with said south line 830.26 feet; thence easterly, 229.38 feet along a tangential curve concave to the south, said curve has a radius of 745.75 and a central angle of 17 degrees 37 minutes 24 seconds, to the intersection with said south line of the Northwest Quarter, being the south line of said Lot 16; thence westerly, along said south line, being the south line of said Lot 16 and the south line of said Lot 18, a distance of 1055.47 feet to the point of beginning. Also known as Parcel 2 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 9, according to the recorded plat thereof, in Lots 16 and 18 of said Auditor's Plat of Section 7, Township 116, Range 29. ADJOURNMENT .19 Resolution No. 14428 RESOLUTION ACCEPTING DONATION WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational service pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following person has offered to contribute the cash amount set forth below to the City of Hutchinson: Name of Donor Amount Crow River Sno Pros $500.00 *Paver work at McLeod County Veterans Memorial Park WHEREAS, The City Council hereby finds that it is appropriate to accept the donation offered, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 12th day of May, 2015. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator Board of Appeal & Equalization April 15, 2015 — 5:30 p.m. Mayor Gary Forcier called the meeting to order at 5:30 p.m. Members present were Chad Czmowski, John Lofdahl and Bill Arndt. Member absent was Mary Christensen. Others present were Sue Schulz, McLeod County Assessor and Brenda Chmielewski, McLeod County Deputy Assessor. Mayor Forcier noted that the purpose of this meeting is to allow the citizens an opportunity to appeal the valuation of their property. Sue Schulz explained the valuation of the overall market value based on sales in the City. Ms. Schulz provided a report on residential, commercial and apartment sales. Ms. Schulz explained that the City's market ration must fall between 90-105% per state mandates. The Board opened the floor to concerned citizens. John Korngibel, 225 Echo Circle, presented before the Board. Mr. Korngiebel explained that this 15 -unit property is 30 years old and has a valuation of $608,000, which he believes is high. Ms. Schulz explained that apartment complexes are based on the income they produce. Even low-income based properties, such as this property, are identified as income-producing like other complexes and even though it is income -based there really are no qualifiers that account for that. Ms. Schulz explained the factors that go into income-producing properties. Ms. Schulz explained that some changes were made two years ago to the valuations of apartment complexes to get them into the market value range and apartment complexes in Hutchinson are now at 100%. Ms. Schulz explained that all information received is market-driven and not specific to individual complexes. Mr. Korngiebel noted that this particular property has a much higher valuation per unit than other properties he owns in other communities. Ms. Schulz noted that the apartment valuations remained flat from last year. Mr. Korngiebel asked for relief from the Board on his valuation. John Lofdahl explained that the guidelines established are that if a property falls within the market range, the local Board of Review may defer the appeal to the County Board of Appeal. The Board deferred Mr. Korngiebel's request to the County Board of Appeal. 2. Keith Kamrath — 435 Jefferson Street and 325 Jefferson Street. Mr. Kamrath explained that he is before the Board in reference to two apartment complexes. The property at 435 Jefferson Street has a valuation of $493,100 and the property at 325 Jefferson Street has a valuation of $524,400, for a total value of the two properties at $1,017,500. Mr. Kamrath explained that he had had an appraisal completed in June 2013 and provided a copy to the Assessor in November/December 2014. The appraisal came in with a total valuation of $730,000. Ms. Schulz explained that market rents of like properties are what is used to determine valuation by the assessor's office. Mr. Kamrath explained that he had a market analysis completed by Marcus & Millichap last week that arrived at a value of $810,000, with a best case scenario. Mr. Kamrath cited information from the Department of Revenue explaining the definition of market value. Mr. Kamrath noted that these two properties are seeing a 30% increase in valuation which is a 26% increase in property taxes. Mayor Forcier stated that Mr. Kamrath's appeal will be deferred to the County Board of Appeal. Ms. Schulz explained the process used when property owners provide information on market value. Discussion was held as to what criteria is included in the cap rate that is used in the equation for apartment market valuations. Ms. Schulz presented information four other property owners that had contacted her office about valuations. In order for these valuation appeals to move on to the County Board of Appeals, they must first be presented to the local board of appeals. 3. Joel & Monica Hanson — 445 California Street NW. The property owners asked that their property value be decreased and they based their request on two other properties that are in dire need of repair. The Assessor's Office is not recommending a change in valuation. This appeal will be deferred to the County Board of Appeal. 4. Rosemarie & Paul Bolduc — 165 5th Avenue NW. The property owners requested that their valuation be decreased. The assessor noted she did view the property and found issues that validate a decrease in valuation. Therefore, the Assessor is recommending that the valuation be decreased by $19,000. Motion by Czmowski, second by Lofdahl, to accept the Assessor's recommendation on 165 5th Avenue NW. Motion carried unanimously. 5. 7 Hi Motel — 700 Hwy 7 East. The owner of the 7 Hi Motel has requested that the value be decreased by $60,000. The assessor has not had an opportunity to view the property yet, but will do so prior to the County Board of Appeal hearing to make a recommendation. 6. Elks Lodge — 720 Hwy 7 East. The Elks Lodge called the Assessor's Office today questioning the valuation. They have raised questions on the boundary lines and lot lines that might affect their valuation. The Assessor will view the property prior to the County Board of Appeal hearing to make a recommendation. Lastly, Ms. Schulz noted that the Minnesota Department of Revenue is pushing for online training only as opposed to classroom training for Board of Review members. Ms. Schulz provided information to staff on online training. With no further business to discuss, a motion was made by Arndt, seconded by Lofdahl to adjourn. The meeting adjourned at 6:55 p.m. HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, APRIL 28, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. Call Meeting to Order— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that Item 13 will be removed from the agenda due to some further revisions that need to be made to the proposed ordinance. Motion by Czmowski, second by Lofdahl, to approve agenda with the removal of Item 13. Motion carried unanimously. 2. Invocation — Hutchinson Evangelical Free Church 3. Pledge of Allegiance 4. Recognition of Gifts, Donations and Community Service to the City �a) Proclamation — Hutchinson Random Act of Kindness Day — May 1, 2015 b) Letter of Commendation — Firefighter Greg Peller Council Member Christensen mentioned that the Disabled American Veterans Chapter 37 held a breakfast and open house for their new facility on 3rd Avenue NW last Saturday. Council Member Christensen noted that the project turned out very well and she thanked the organization for all of the work they do in the Hutchinson area. Council Member Lofdahl mentioned that the Hutchinson Evangelical Free Church cleared the trees off of the Habitat for Humanity lot. Council Member Lofdahl also noted that the Hammer and Nails banquet was a successful fundraiser for Crow River Habitat for Humanity. PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. Citizens Addressing the City Council 6. Approval of Minutes (a) Regular Meeting of April 14, 2015 Motion by Christensen, second by Lofdahl, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. Approval of Consent Agenda I CITY COUNCIL MINUTES APRIL 28, 2015 (a) Consideration of Resolution No. 14420 — A Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit to Allow the Remodeling of a Residential Home in the C-3 Zoning District, Katherine Kuhlmey, Applicant (b) Consideration for Approval of Issuing Carnival Permit to J&K Amusements for June 4 — 7, 2015, in Hutchinson Mall parking lot (c) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota Holstein - Friesian Breeder's Association on November 21, 2015, at McLeod County Fairgrounds (d) Appointment of Maggie Tierney to Tree Board to January 2018 (e) Claims, Appropriations and Contract Payments — Register A Motion by Arndt, second by Czmowski, to approve Consent Agenda I. Motion carried unanimously. 8. Approval of Consent Agenda II (a) Claims, Appropriations and Contract Payments — Register B Motion by Lofdahl, second by Arndt, with Forcier abstaining, to approve Consent Agenda 11. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) 9. Consideration of Ordinance No. 15-0739 - Amending Franchise Agreement and Liquor License Issued to Juan Perez of Sonora's Mexican Restaurant to Allow Liquor Sales on Sidewalk Cafe Located at 15 2" Avenue SW and Issuance of Sunday Liquor License �a) Motion to Close Public Hearing b) Approve/Deny First Reading of Ordinance No. 15-0739 - Amending Franchise Agreement for Sidewalk Cafe (c) Approve/Deny Amending Liquor License to Include Sidewalk Cafe Area (d) Approve/Deny Issuing Sunday Liquor License Mayor Forcier opened the public hearing at 6:00 p.m. Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that Sonora's Mexican Restaurant has held a franchise with the City for several years to have a sidewalk cafe on public right-of-way along 2nd Avenue SW. With the recent revisions to the City's liquor code, Mr. Perez, the owner of Sonora's, has requested that his franchise be amended to allow the possession and consumption of liquor in the sidewalk cafe area and to amend his liquor license to include the franchise area. Lastly, Mr. Perez has requested a Sunday liquor license as well. Council Member Lofdahl asked if the Council could waive the second reading of the ordinance and adopt it prior to May 12, 2015. With the forecasted nice weather over the next two weeks, Council Member Lofdahl thought perhaps Mr. Perez and another applicant for an outdoor sidewalk cafe might like to start operating their franchises sooner than later. Mr. Sebora explained that, in accordance with the City Charter, at least one week has to be between the first reading of an ordinance and its second reading and adoption. The Council suggested holding a special meeting next Tuesday to approve Sonora's franchise agreement, as well as Below Zero Frozen Yogurt's franchise agreement. Motion by Czmowski, second by Lofdahl, to close public hearing. Motion carried unanimously. 2 CITY COUNCIL MINUTES APRIL 28, 2015 Motion by Christensen, second by Arndt, to approve first reading of Ordinance No. 15-0739. Motion carried unanimously. Motion by Lofdahl, second by Czmowski to approve amending Juan Perez liquor license to allow for the possession and consumption of liquor in the franchise area. Motion carried unanimously. Motion by Lofdahl, second by Chrisetensen, to approve issuing Sunday liquor license to Juan Perez. Motion carried unanimously. 10. Consideration of Ordinance No. 15-0740 - Issuing Franchise Agreement to Marc and Ashley Docken of Below Zero Frozen Yogurt to Allow a Sidewalk Cafe Located at 45 Washington Avenue Mayor Forcier opened the public hearing at 6:07 p.m. Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that similar to Mr. Perez's request, Below Zero Frozen Yogurt is requesting to place a sidewalk cafe on public right-of- way on the sidewalk area located at 45 Washington Avenue. Mr. Sebora is suggesting that the franchise term be for five years with an annual cost of $25.00. These terms are similar to those held by other franchisees. Marc Docken, Below Zero Frozen Yogurt, presented before the Council. Mr. Docken noted that he is proposing to have two tables with a few chairs at each table. Council Member Christensen suggested having a waste receptacle in the franchise area as well. (a) Motion to Close Public Hearing (b) Approve/Deny First Reading of Ordinance No. 15-0740 - Issuing Franchise Agreement for Sidewalk Cafe Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Christensen, second by Czmowski, to approve first reading of Ordinance No. 15- 0739. Motion carried unanimously. Motion by Lofdahl, second by Christensen, to set special meeting for May 5, 2015, at 8:00 a.m. to consider second readings and adoption of Ordinance No. 15-0739 and 15-0740. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 11. Discussion and Review of 2015 National Citizen Survey Information Matt Jaunich, City Administrator, explained that last year the Council authorized staff to begin the process of having a citizen survey completed in 2015. Mr. Jaunich explained that staff has begun to work with the National Citizen Survey organization to complete the survey. Mr. Jaunich asked the Council if there are any additional services that the Council would like to have done, such as having a larger sample size, open-ended question, benchmark comparisons, etc. Mr. Jaunich will be meeting with staff to address items related to the survey as well and will bring back a final version to the Council for their approval. Some customized questions were suggested at the budget workshop today that should be included on the survey. If there are any specific questions that a Council Member would like to see included, those should be directed to Mr. Jaunich for inclusion. UNFINISHED BUSINESS NEW BUSINESS CITY COUNCIL MINUTES APRIL 28, 2015 12. Approve/Deny the Utilization of Non-DeFederalized Minnesota Investment Fund Dollars to Fund the Jump -Start Manufacturing Business Plan Contest Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the EDA is holding a contest entitled "Jump Start Manufacturing" which is similar to the contest held a few years ago, "Jump Start Downtown". The goal of the Jump Start Manufacturing contest is to recruit and assist an individual with starting a new manufacturing business in Hutchinson. As part of this program, the EDA desires to make use of grant dollars obtained several years ago from the state's Minnesota Investment Fund to assist NuCrane Manufacturing with the purchase of equipment. The majority of those dollars have now been paid back to the city and are available for re -use. One of the proposed re -uses is to fund a $20,000 forgivable loan for the winner of the JumpStart Manufacturing business plan contest. Because these dollars have not been de -federalized, which means that federal rules still apply to them, the City must grant permission to use these dollars for this purpose. Motion by Arndt, second by Czmowski, to approve the utilization of non-defederalized Minnesota Investment Fund Dollars to fund the Jump -Start Manufacturing Business Plan contest. Motion carried unanimously. 13. Approve/Deny First Reading of Ordinance No. 15-0741 - An Ordinance Pertaining to Revisions Related to Public Right -of -Ways This item was removed from the agenda. 14. Approve/Deny First Reading of Ordinance No. 15-0738 — An Ordinance Amending Chapter 157.06 - River Overlay Zoning District Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that in March the Planning Commission reviewed the architectural design and quality section of Chapter 157. As part of this review, the Planning Commission is recommending to remove the following language from Section 157.06(B)(5): "Temporary structures, pole type construction and metal sheds are not permitted." This proposed amendment will allow the Planning Commission, City Council and staff to utilize the information set forth in Section 157.06 which regulates architectural design and quality while still allowing the flexibility for various types of construction methods. Motion by Lofdahl, second by Christensen, to approve first reading of Ordinance No. 15-0738. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. Minutes from Committees, Boards or Commissions (a) Pedestrian Bicycle Advisory Committee Minutes from March 18, 2015 (b) City of Hutchinson Financial and Investment Report for March 2015 (c) Resource Allocation Committee Meeting Minutes from March 3 and April 7, 2015 (d) Snow Removal — Ice Control Report for March 2015 .19 CITY COUNCIL MINUTES APRIL 28, 2015 (e) Hutchinson Housing & Redevelopment Authority Board Minutes from March 17, 2015 MISCELLANEOUS 16. Set Council Workshop for May 12, 2015, at 4:00 p.m. to Discuss Pool Project Motion by Lofdahl, second by Czmowski, to set Council workshop for May 12, 2015, at 4:00 p.m. to discuss pool project. Motion carried unanimously. 17. Staff Updates Kent Exner — Mr. Exner updated the Council on the 2nd Avenue project. The project will begin on Monday May 4, 2015, from Main Street to Adams Street. The completion date for this section is proposed to be June 5, 2015. Other work includes final clean up on Jefferson Street Phase 2. Hutchinson Waters is holding an informational meeting on May 14, 2015, at 5:00 p.m. at the Event Center. This meeting is to begin formulation of a membership drive. Dan Jochum — Mr. Jochum provided an update on the bandshell project. Mr. Jochum noted that the restoration is complete and turned out very well. Matt Jaunich — Mr. Jaunich noted that the Commissioner of Health will be in Hutchinson on Friday, May 1, 2015. He will be at City Center at 10:30 a.m. Mr. Jaunich also reminded the Council that the special election is May 5, 2015, at the Recreation Center. 18. Council/Mayor Updates John Lofdahl — Council Member Lofdahl noted that the Crow River Habitat for Humanity house is being lifted and moved between May 13, 2015, and May 14, 2015. Mary Christensen — Council Member Christensen asked for clarification on whether or not bicyclists and roller bladers can be use the sidewalks in the downtown area. Kent Exner, City Engineer, noted that there is a city ordinance in place that states no bicycling, no rollerblading and no skateboarding on sidewalks on Main Street. Mr. Exner stated that he and the police chief have been discussing this item and trying to determine if the ordinance should remain as written or if there should be revisions made to it. General discussion was held on bicycle use on Main Street. Bill Arndt — Council Member Arndt recognized another successful event held at the Event Center as a fundraiser for the senior center. Chad Czmow�ki — Council Member Czmowski commented that there are some very large sized potholes on 5t Avenue. Mr. Exner noted that staff is making its way around the city and will be making way to 5th Avenue soon to take care of the potholes. Gary Forcier — Mayor Forcier noted that he will be having an open forum on May 1, 2015, at 7:00 p.m. at the VFW to hear community issues and proposed resolutions. Motion by Arndt, second by Czmowski, to set public meeting for May 1, 2015, at 7:00 p.m. at VFW for Mayor Forcier open forum. Motion carried unanimously. 19. Closed Session Pursuant to Minnesota Statute §13D.05, Subd. 3(c) to Discuss the Acquisition of Property Located at 220 Hassan Street SE Motion by Arndt, second by Christensen, to move into closed session at 6:35 p.m. Motion carried unanimously. CITY COUNCIL MINUTES APRIL 28, 2015 The Council reconvened into open session at 6:45 p.m. 20. Closed Session Pursuant to Minnesota Statute § 13D.05, Subd. 3(a) to Conduct City Administrator Three -Month Performance Review Matt Jaunich, City Administrator, noted for the record that he is requesting the performance review be conducted in closed session. Motion by Christensen, second by Lofdahl, to convene into closed session at 6:48 p.m. to conduct city administrator performance review. Motion carried unanimously. The Council reconvened into open session at 7:17 p.m. ADJOURNMENT Motion by Lofdahl, second by Arndt, to adjourn at 7:18 p.m. Motion carried unanimously. R HUTCHINSON CITY COUNCIL BUDGET WORKSHIP MEETING MINUTES TUESDAY, APRIL 28, 2015 AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary Christensen, John Lofdahl and Chad Czmowski. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer DISCUSSION/REVIEW ITEMS 2. Budget as a Policy Item Matt Janich, City Administrator, explained that he believes that the annual budget is one of the biggest policy decisions a Council makes. The budget document, which includes a five-year capital plan, drives the work of the City. Mr. Jaunich further noted that there are six core areas of focus when establishing the budget. They are public safety, health & recreation, transportation, economic development, environment and good government. Mr. Jaunich also posed five questions for the Council to be considering during the budget season. Those questions were: What should future tax levies look like? What levels of services should the City perform and provide in the future? What is an acceptable level of debt? What is our level of investment in technology and equipment and what period of payback is acceptable? What are our future infrastructure needs and how are we going to pay for them? Mr. Jaunich also reviewed the purpose of today's workshop which included reviewing a proposed budget calendar, looking at historical data, reviewing items that staff has identified as items/concerns that need to be addressed and getting direction from the Council on what the Council would like to see during the 2016 budget preparation season. Mr. Jaunich also expressed that there are three different ways to approach a budget, those being staff driven, Council driven and a combination of the Council working with staff. 3. Historical Budget Numbers Mr. Jaunich reviewed the tax levy from 2010-2015. Mr. Jaunich also reviewed historical information on past general fund revenues and expenses. This information also included very preliminary budget numbers for 2016, which included a 10% increase for medical benefits and a 2% increase on the pay grid. Mr. Jaunich also provided a five-year general fund budget and also reviews that are being made by staff on items that are included in the general fund. Mr. Jaunich also reviewed the debt management plan. Some questions that need to be considered are is our current debt levy limits sufficient and is $2.2 million still the goal? There is a gap from 2017- 2023 between the existing levy and the target levy. (Bill Arndt joined the workshop at 4:30 p.m.) General discussion was held regarding equipment costs and how those costs play into the debt levy. General discussion was also held regarding the pros and cons of instituting assessments versus bonding. 4. Capital Improvement Plan Mr. Jaunich noted that a change that is going to be made to the capital improvement plan is that currently it states that the criteria to be included on the capital improvement plan is an item must have a minimum cost of $10,000 and have a life greater than one year. The proposed change is that an item must have a minimum cost of $10,000 and have a lifer greater than three years. Mr. Jaunich then reviewed the current capital improvement plan and current fund balances for each of the established city funds. Mr. Jaunich also reviewed how the city uses local government aid funds. A question that needs to be addressed is how do we or should we utilize the excess LGA? 5. Staff Concems/Items to be Addressed Mr. Jaunich reviewed items that staff has identified as concerns or that need to be addressed. Those include long-term funding source for large vehicles; funding for the replacement of playground equipment; long-term plan for the pool; consistent funding source for roadway maintenance/replacement costs and infrastructure maintenance needs; policy on long-term debt; long-term plan for Creekside; use of hospital money; growth of salaries and benefits; financial policies and priorities; potential staffing needs versus services; funding of specific projects (river, Dakota Trail, etc.); and transfer from utilities. 6. 2016 Preliminary Budget Discussion Mr. Jaunich noted that staff would like to receive feedback from the Council as they begin 2016 budget preparations. The feedback includes what should the tax levy be set at for 2016? Are there any services the Council would like to see provided and/or increased/decreased in 2016? Is there a desire to change our debt limit? Is there a specific project/item the Council would like to see budgeted for and/or done in 2016? Are there are any fees/rates/transfer changes to look at in 2016? The general fund tax levy has not been increased since 2011. Prior to that, the tax levy increased 3-5% on an annual basis. Council Member Czmowski suggested increasing the general fund tax levy 2% on an annual basis on the five-year plan. He noted it is not realistic for a city to operate without increasing a tax levy. Council Member Arndt commented on the wise decisions made with the use of excess LGA. Mr. Jaunich asked Council Member Arndt if he was in favor of designating the excess LGA funds to a specific source or if it should remain as is — undesignated. Council Member Arndt commented that he felt it was favorable to have the excess funds as undesignated and used on an as needed basis. Council Member Christensen also commented that she feels it is unrealistic for the city not to raise the tax levy. Council Member Czmowski commented that he has heard citizens are interested in extended hours at the Rec Center. He would like to know what the cost would be to have the Rec Center open on Fridays. Council Members also asked what the cost savings is by having the DMV closed on Mondays. Council Member Czmowski also noted he receives feedback that citizens would like the Christmas lights enhanced and he would like to know the costs associated with that. Council Member Czmowski also commented that he receives quite a bit of feedback on having more outdoor ice and he would like to know the costs associated with that. Debt limits — Council Member Czmowski noted he is comfortable with the current level; Council Member Arndt commented that the City has worked hard on getting to where it is today. 7. Anything Else Budget Related? Mr. Jaunich explained that staff will be working on the budget over the next few months and will incorporate concepts based on the feedback received from the Council to help determine what projects, if any, should move forward. 8. Adjournment Motion by Christensen, second by Arndt, to adjourn the workshop at 5:15 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL SUMMARY OF CLOSED MEETING PROCEEDINGS CITY ADMINISTRATOR 3 -MONTH PERFORMANCE REVIEW SESSION APRIL 28, 2015 On April 28, 2015, the Hutchinson City Council closed its meeting at 6:48 p.m. to conduct the 3 - month performance review for the City Administrator, Matthew Jaunich. Individuals present included Hutchinson Mayor Gary Forcier, City Council members Bill Arndt, Mary Christensen, Chad Czmowski, and John Lofdahl, City Administrator Matthew Jaunich, City Attorney Marc Sebora, and Human Resources Director Brenda Ewing. Mr. Jaunich exercised his right to close the proceedings to the public. Motion by Christensen, second by Lofdahl, to convene into closed session at 6:48 p.m. to conduct the city administrator performance review. The motion passed unanimously. The Council then proceeded into a closed session. The Council reviewed with Mr. Jaunich his performance for the 3 -month period from his appointment date of January 12, 2015, in the following categories: Organizational Management, Fiscal/Business Management, Program Development, Relationship & Communication with the Council, Long -Range Planning, and Relationship with Public & Outside Organizations. The consensus of the Council is that Mr. Jaunich's cumulative performance for the review period was found to be meeting or exceeding job requirements. Mr. Jaunich communicated that he had successfully addressed the list of items he previously provided to the Council upon hire. These items are as follows: 1. Meet with the Mayor and each Councilmember 2. Meet with all of the City directors and department heads 3. Gain understanding of City policies, procedures, and manuals 4. Gain understanding of the City ordinances and contracts 5. Gain understanding of the 2015 City budget and budget format, in general 6. Acquaint himself with the specific positions and employees of the City and create a positive work atmosphere 7. Formulate goals and objectives for his position Mr. Jaunich then advised the Council of priority items he is currently addressing, including: 1. City pool discussion 2. 2016 budget process 3. Ridgewater College property assessment issue 4. Request for Proposals for the City garbage/refuse hauler contract 5. Long-range planning Motion by Arndt, second by Christensen, to open the closed proceedings at 7:17 p.m. The motion passed unanimously. Motion by Lofdahl, second by Arndt, to adjourn the meeting at 7:18 p.m. The motion passed unanimously. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 5, 2015 - 8:00 A.M. 1. CALL MEETING TO ORDER — 8:00 A.M. Mayor Forcier called the meeting to order at 8:00 a.m. Members present were Mary Christensen, John Lofdahl, and Chad Czmowski. Member absent was Bill Arndt. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Lofdahl, to approve the agenda as presented. Motion carried unanimously. NEW BUSINESS 2. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 15- 0739 — AMENDING FRANCHISE AGREEMENT WITH JUAN PEREZ OF SONORA' $ MEXICAN RESTAURANT TO ALLOW LIQUOR SALES ON SIDEWALK CAFE LOCATED AT 15 2N AVENUE SW Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance No. 15-0739. Motion carried unanimously. 3. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 15- 0740 — ISSUING FRANCHISE AGREEMENT TO MARC AND ASHLEY DOCKEN OF BELOW ZERO FROZEN YOGURT TO ALLOW A SIDEWALK CAFE LOCATED AT 45 WASHINGTON AVENUE Motion by Lofdahl, second by Christensen, to approve second reading and adoption of Ordinance No. 15-0740. Motion carried unanimously. 4. APPROVE/DENY SETTING PUBLIC MEETING FOR THURSDAY, MAY 14, 2015, AT 5:00 P.M. AT HUTCHINSON EVENT CENTER FOR HUTCHINSON WATERS INFORMATIONAL MEETING Motion by Lofdahl, second by Czmowski, to approve. Motion carried unanimously. Marc Sebora, City Attorney, noted that although the franchise aureements have been approved for Sonora's and Below Zero Frozen Yogurt, the requisite insurance information has not been provided by Sonora's to date. Once received, the franchise agreement will go into effect. Motion by Czmowski, second by Lofdahl, to adjourn at 8:07 a.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution 14421 amending resolution 14292 Department: Finance LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Per State Statutes 435.193 and 435.195, senior citizens 65 years or older, disabled citizens, active duty military reserves or a active duty Minnesota national guard members may apply for deferred payment of special assessments for any homestead property. Deferral terminates upon either: (a) the death of the owner, provided that the spouse is otherwise not eligible for the benefits hereunder; (b) the sale, transfer or subdivision of the property or any part thereof; (c) if the property should for any reason lose its homestead status; or (d) if for any reason the taxing authority deferring the payments shall determine that there would be no hardship to require immediate or partial payment. In addition, City Policy number 2.14 allows senior citizens 65 years or older and disabled citizens to apply for reduced refuse rates. Citizens applying for either special assessment deferral or a reduced refuse rate must comply with income guidelines as defined by the US Department of HUD. HUD defines those guidelines for 2015 as $25,900 per year for one person and $29,600 per year for a married couple, joint tenants or tenants in common. The previous annual income guidelines for 2014 were $25,600 for one person and $29,250 for a married couple. Citizens must also comply with an asset limitation of $30,000, excluding the homestead and automobile. Each year Finance reviews the income guidelines by HUD and amends the established income guidelines via resolution. BOARD ACTION REQUESTED: Approve Resolution 14421 amending the established income guidelines & asset limitations for Senior and Disabled Citizens, Active Duty Military Reserves or National Guard deferred assessments and/or Seniors reduced refuse rate. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MN RESOLUTION NO. 14421 AMENDING RESOLUTION NO. 14292 ESTABLISHING INCOME GUIDELINES & ASSET LIMITATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED CITIZENS, ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE WHEREAS, the Minnesota Statutes provide tax deferral of homestead property for senior citizens 65 years of age or older, or a person(s) on disability as defined by the Social Security Administration or for members of the National Guard or military reserves in active service, for whom it would be a hardship to make payments, and WHEREAS, the home owner can make application for deferred payment of special assessments on forms which can be obtained from the City Administrator's office, and WHEREAS, the home owner/renter can make application for reduced refuse rate on forms which can be obtained from the City Administrator's office. NOW THEREFORE, the City Council has established the following income guidelines, asset limitations, and verification requirements for applications for deferred assessments and/or reduced refuse rates: To be granted to person(s) with a low income of $25,900.00 per year for one person and $29,600.00 per year for a married couple, joint tenants or tenants in common. 2. To be granted to person(s) with an asset limitation of not to exceed $30,000.00, excluding the homestead and automobile. Deferred assessments and/or reduced refuse requests may only be applied for if the following documents are submitted at the time of said application. A. Federal Income Tax Form 1040, 1040A, 1040EZ; or B. Minnesota Property Tax Refund Form M-1PR Every two years the City can request said information to continue deferral of assessments or reduced refuse charges; existing deferred assessments and reduced refuse accounts shall submit the same documentation to continue the reduced charges. 4. The right of deferment is automatically terminated if: A. The owner dies and the spouse is not otherwise qualified; B. The property or any part thereof is sold, transferred, or subdivided; C. The property should lose its homestead status; or D. If for any reason the City determines that there would be no hardship to require immediate or partial payment. Adopted by the Hutchinson City Council this 12th day of May, 2015. ATTEST: Matthew Jaunich, City Administrator Gary Forcier, Mayor HUTCHINSON CITY COUNCIL 04-fAa� Request for Board Action 7AL =-ft Resolution #14425 Closing Construction Funds and Transferring Fund Balances to the Agenda Item: Debt Service Funds. Department: Finance LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: When the City bonds for its annual roadway and infrastructure projects, a Construction Fund is established to account for all project costs and funding sources. A Debt Service Fund is also created to account for the debt service activity related to that year's bond issuance. When the construction projects are fully completed and all costs have been incurred, the Construction Fund is closed into the Debt Service Fund with any transferred cash being restricted for debt service payments. Three construction funds were fully completed in 2014 as follows: 2010 Construction fund - closed into the 2010 Debt Service Fund - $242,653.87 cash transferred 2011 Construction fund - closed into the 2011 Debt Service Fund - $277,556.40 cash transferred 2012 Construction fund - closed into the 2012 Debt Service Fund - $159,805.68 cash transferred These funds have been closed and the appropriate transfers made within fiscal year 2014. BOARD ACTION REQUESTED: Approve Resolution #14425. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 14425 CLOSING OF THE 2010, 2011 & 2012 CONSTRUCTION FUNDS AND TRANSFERRING FUND BALANCES TO THE 2010, 2011 & 2012 DEBT SERVICE FUNDS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the following funds are hereby closed, 2010 Construction Fund 2011 Construction Fund 2012 Construction Fund THAT, any remaining fund balances, including cash, is hereby transferred to the Debt Service Fund to be available for debt service payments. THAT, said transfers are hereby effective and apply to the 2014 fiscal year. Adopted by the City Council this 12th day of May 2015. Gary Forcier Mayor ATTESTED: Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Resolution #14426 Closing the 2002 Debt Service Fund and Transferring Fund Balance Agenda Item: to the Community Improvement Fund (Excess Bond Fund) Department: Finance LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: When the City bonds for its annual roadway and infrastructure projects, a Construction Fund is established to account for all project costs and funding sources. A Debt Service Fund is also created to account for the debt service activity related to that year's bond issuance. When the debt obligation has been fully satisfied, the debt service fund is closed with any fund balance being transferred into the excess bond fund (Community Improvement Fund). One debt service fund's obligations was fully satisfied in 2014 as follows: 2002 Debt Service fund - closed into the Community Improvement Fund - $60,789.98 cash transferred This fund has been closed and the appropriate transfer was made within fiscal year 2014. BOARD ACTION REQUESTED: Approve Resolution #14426. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 14426 CLOSING OF THE 2002 DEBT SERVICE FUND AND TRANSFERRING FUND BALANCE TO THE COMMUNITY IMPROVEMENT FUND (EXCESS BOND FUND) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the 2002 Debt Service Fund is hereby closed and any remaining fund balance, including cash is hereby transferred into the Community Improvement Fund. THAT, said transfer is hereby effective and applies to the 2014 fiscal year. Adopted by the City Council this 12th day of May 2015. Gary Forcier Mayor ATTESTED: Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution Authorizing Agreement with MPCA to Host AmeriCorps Member Department: PW LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: A common GreenStep Program tool used by many Cities in the past was utilizing the resource of hosting a Minnesota GreenCorps member. These members are tasked with collecting and compiling information for the purpose of either creating or expanding upon existing GreenStep Program best practices. The City's commitment to this program is to provide in-kind supervision of the member so that they may learn more about municipal government programs while providing a valuable resource to City staff for creating a more robust GreenStep program. Kirstin Taggart was the GreenCorps member that assisted the Forestry Department with the Tree Inventory and Diversification project from 2012-2013. The GreenCorps program has a long successful track record in providing assistance to communities for improving on their sustainability efforts. The attached resolution will supplement the host site application that was submitted prior to the May 4th deadline. The program requires a resolution from the City Council authorizing the City to be a GreenCorps member host site. City staff will be available to answer any questions that you may have. BOARD ACTION REQUESTED: Approve the Resolution to authorize agreement with the MPCA to host AmeriCorps member from Minnesota GreenCorps. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION 14427 A RESOLUTION AUTHORIZING AGREEMENT WITH MPCA TO HOST AMERICORPS MEMBER FROM THE MINNESOTA GREENCORPS WHEREAS, the City of Hutchinson has applied to host an AmeriCorps member from the Minnesota GreenCorps, a program of the Minnesota Pollution Control Agency (MPCA), for the 2015- 2016 program year; and, WHEREAS, if the MPCA selects the City of Hutchinson, the organization is committed to implementing the proposed project as described in the host site application, and in accordance with prescoped position description; and, WHEREAS, the MPCA requires that the City of Hutchinson enter into a host site agreement with the MPCA that identifies the terms, conditions, roles and responsibilities; NOW THEREFORE, BE IT RESOLVED THAT, the City of Hutchinson hereby agrees to enter into and sign a host site agreement with the MPCA to carry out the member activities specified therein and to comply with all of the terms, conditions, and matching provisions of the host site agreement and authorizes and directs Matt Jaunich, City Administrator, to sign the grant agreement on its behalf. Adopted by the City Council this 12th day of May, 2015 Lo ATTEST: Matt Jaunich, City Administrator Gary Forcier, Mayor HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 2015 Concrete Repairs Program Department: PW/Eng LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Public Works staff recommends approval of Hanson & Vasek Construction, Inc. of Huthcinson as the contractor for the 2015 Concrete Repairs program. Each year, the Public Works department solicits price quotes from experienced concrete contractors. This year, there were two companies contacted to provide price quotations for the concrete repair program: O'Malley Construction and Hanson & Vasek Construction. The only bidder that responded was Hanson & Vasek Construction, Inc. Their prices are in line with last year's prices. Hanson & Vasek Construction, Inc. has done worked on concrete repairs over the past several years. Their work is very good and their service is timely. This year's program anticipates the following expenditures: $20,000 - Concrete & catch basin repairs $16,000 - Concrete & sidewalk repairs $ 7,500 -Water related $ 5,000 - Wastewater related $ 4,000 - Airport related $ 4,000 - HATS Facility related $ 1,500 - Cemetery related $58,000 - Total BOARD ACTION REQUESTED: Recommend approval of PO 19088 with Hanson & Vasek Construction, Inc., for $58,000.00, funded from various funds as identified. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 58,000.00 Total City Cost: $ 21,500.00 Funding Source: General Funds Remaining Cost: $ 36,500.00 Funding Source: Utility Funds VENDOR: Hanson & Vasek Construction 1040 Adams St SE PO Box 353 Hutchinson, MN 55350 PURCHASE ORDER No 19088 City of Date: 04/29/2015 Department Various 111 Hassan Street SE 401 Hutchinson, Minnesota 55350-2522 Account (320) 587-5151 SHIP TO: CITY OF HUTCHINSON PUBLIC WORKS 1400 ADAMS ST SE HUTCHINSON, MN 55350-7010 QUANTITY DESCRIPTION AMOUNT 1 Concrete & catch basin repairs 652-4946-401 $20,000.00 $20,000.00 1 Concrete & sidewalk repairs 100-4302-401 $16,000.00 $16,000.00 1 Concrete repairs - Water related 601-4944-401 $7,500.00 $7,500.00 1 Concrete repairs - Wastewater related 602-4945-401 $5,000.00 $5,000.00 1 Concrete repairs - Airport related 100-4902-401 $4,000.00 $4,000.00 1 Concrete repairs - HATS Facility 226-4305-401 $4,000.00 $4,000.00 1 Concrete repairs - Cemetery 100-4901-401 $1,500.00 $1,500.00 SUBTOTAL $58,000.00 FREIGHT TOTAL DUE $58,000.00 CITY OF HUTCHINSON Approved by Please Reference To Purchase Order Number When Invoicing. ----------------------------------------------------------------------------------------------------------------------------------------------------- Cut along dotted line. Notes: Print Original on White Obtain Signature Purchase Order Number ctty of PURCHASE REQUISITIONI 1 9 0 8 8 Department. Various Account #: 0401 04/29/15 Sub:riti:ttisd.by: John Olson Check the Appropriate Box. Is Item Budgeted (.I YES NO If not budgeted, where will the money come from? Department I Ieact Director Finance Director City �Adminzi$Cttn ------------VENPQR INFORMATION ------------ Invoice To: Attn: City of Hutchinson Public Works John Olson Shipping Address 1400 ADAMS ST SE HUTCHINSON, MN 55350 Vendor:. Adores € € € :i 'i Hanson & Vasek Construction Contact Na��i� Gerald 1040 Adams St SE Reference No. PO Box 353 Phone No. Hutchinson, MN 55350 Pax No. Customer ID Check if only source available and state reason Check Box -ORDERING INFTION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL Bituminous pavement repairs 1 LS STWT 652-4946-401 concrete & catch basins 20,000.00 $20,000.00 1 LS STRT 100-4302-401 concrete & sidewalks 16,000.00 $16,000.00 1 LS WATR 601-4944-401 concrete-water related) 71500.00 $7,500.00 1 LS WWTF 602-4945-401 (concrete-wastewater) 5,000.00 $5,000.00 1 LS AIRP 100-4902-401 concrete-airport) 4,000.00 $4,000.00 1 LS CEMT 100-4901-401 (concrete-cemetery) 4,000.00 $4,000.00 1 LS HATS 226-4305-401 (concrete-HATS) 1,500.00 $1,500.00 SUBTOTAL $58,000.00 TA)F 6:875%Q) SHIPPING TOTAL MUE $58,000.00 List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available). Receiving Information: Date Received Received By Invoice Amount Verified By NC I NI~ORMATION Vendor: Address O'Malley Construction, Inc. 35799 — 241 st Ave Le Center, MN 56057-4378 Contact Name Reference No. Phone No- Fax No. Oustomer ID =N 1 ❑RMATI � QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL. Did not respond to request for quote SUBTOTAL TAX 5.875°10 SHIPPING TOTAL DUE VE NDOR,INFORMATION Mand r Address ontact Name Reference No Phone No- .... Fax No. CL}StoRner ID ORCIIRING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL SUBTOTAL TAX (6.875% SHIPPING TOTALDU6 19088 - 04-29-2015 - PR - Hanson & Vasek.xlsx Concrete Patching & Repair Work Conditions 1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect wet concrete. 2. Saw cut edges or remove to a joint of sound concrete. Dowels to be installed as necessary. Form all curbs. Can pour curb against pavements in excellent condition, 3 Concrete, bituminous and aggregate material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility. 4. Instal, a minimum 3,000 psi concrete mix. Curing compound is to be used. 5. Compact any aggregate base material prior to installation. Ensure patches provide for a smooth transition between existing and new concrete or pavement. 6. Furnish and install quality topsoil, seed and fertilizer as necessary in areas where repairs have disturbed adjacent turf. 7. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work. 8. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks. 9. For pricing purposes, assume the smallestjob identified in the comments below will be included on a work order. Rates, Pricing and Payments 1. Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location. 2. All costs for a given repair should be identified on the invoice including that location. 3. Costs for typical repairs, identified below, do not include the cost of aggregate and trucking costs, these costs are assumed to be subcontracted. 4. Prices below are for the year. Prices may be subject to changes in fuel or concrete prices. Modified pricing is agreed upon separately. 5, Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included. -DESCRIPTION } UNIT PRIME COMMENTS Typical Repair Items MOBILIZATION TRAFFIC CONTROL Curb and Gutter Repair REMOVE CURB & CUTTER CONSTRUCT CONCRETE CURB & GUTTER DESIGN B618 CONSTRUCT 8" CONCRETE VALLEY GUTTER Sidewalk,Repair REMOVE CONCRETE SIDEWALK CONSTRUCT 4" CONCRETE SIDEWALK CONSTRUCT 6" CONCRETE SIDEWALK Concrete Pavement Repair REMOVE CONCRETE. PAVEMENT CONSTRUCT 6" CONCRETE PAVEMENT CONSTRUCT 8" CONCRETE PAVEMENT Catch Basin„Repair REMOVE CATCH BASIN CONSTRUCT CATCH BASIN 'catch basin reconstruct up to 12” below street surface EA 160 .. " Cost per EA for a repair of at least: curb -60 LF; sidewalk/pavement-80 SF; catch basins -2 EA o . 00 Cost per EA for a repair of at least: curb -60 LF; sidewalk/pavement-80 SF; catch basins -2 LF , 4.50 Cost per LF for a repair of at least: 60 LF of curb LF o CO Cost per LF for a repair of at least: 60 LF of curb SF. 3c -, Cost per LF for a repair of at least: 30 LF of cross gutter SF 3_ -D S— Cost per SF for a repair of at least: 80 SF of concrete sidewalk SF, Cost per SF for a repair of at least: 80 SF of concrete sidewalk SF. 4. o Cost per SF for a repair of at least: 80 SF of concrete sidewalk HANSON & VASEK CONSTRUCTION, INC. SIDEWALKS, CURB & GUTTER AND DRIVEWAYS (320) 587-2475 GERALD R. VASEK (RES.) 320-327-2808 RANDALL G. VASEK (RES.) 320.327-2284 SF 3, S0 Cost per SF for a repair of at least: 80 SF of concrete pavement SF a 510 Cost per SF for a repair of at least: 80 SF of concrete pavement P.C.OX 353 1W ADAMS ST., S.E. • HUTCHINSON, MN 55350 SF 9. Se, Cost per SF for a repair of at least: 80 SF of concrete pavement EA r3 Cost per EA for a repair of at least: 2 typical catch basin reconstructions; assume castings are reused EA l �-7 S• 0' Cost per EA for a repair of at least: 2 typical catch basin reconstructions; assume castings are reused March 3, 2015 Hanson & Vacek Construction, Inc. 1040 Adams St SE PO Box 353 Hutchinson, MN 55350 Re: Concrete Patching & Repair Work (2015) Quotes due: April 1, 2015 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 The City of Hutchinson is seeking quotations from qualified concrete contractors for 2015 concrete patching & repair work. The City anticipates total work to be approximately $50,000 - $55,000 in response to 4 - 7 separate work requests throughout the season. Please provide quotes as indicated on the attached sheet. Prices quoted are expected to be in place for the 2015 season, with the exception of when there are significant price changes for asphalt, concrete or fuel costs. If significant price changes occur, the contractor shall notify the City prior to any work being done so the City's pricing information can be updated. Aggregate materials and trucking costs are not to be included in pricing and should be accounted for on an hourly basis. It is to be assumed that trucking and aggregate costs are treated as other `subcontracted' items (cost +5%). If you have any questions about the items included, please contact me. Thanks, John Olson. Public Works Manager City of Hutchinson 1400 Adams St SE Hutchinson, NN 55350 (320) 234-4219 - department (320) 234-4473 - direct (320) 234-6971 - fax (320) 583-8145 - mobile jolsotiL&ci.hutchinson.mn.us March 3, 2015 O'Malley Construction, Inc. 3 5 799 — 241St Ave Le Center, MN 56057-4378 Re: Concrete Patching & Repair Work (2015) Quotes due: April 1, 2015 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 The City of Hutchinson is seeking quotations from qualified concrete contractors for 2015 concrete patching & repair work. The City anticipates total work to be approximately $50,000 - $55,000 in response to 4 - 7 separate work requests throughout the season. Please provide quotes as indicated on the attached sheet. Prices quoted are expected to be in place for the 2015 season, with the exception of when there are significant price changes for asphalt, concrete or fuel costs. If significant price changes occur, the contractor shall notify the City prior to any work being done so the City's pricing information can be updated. Aggregate materials and trucking costs are not to be included in pricing and should be accounted for on an hourly basis. It is to be assumed that trucking and aggregate costs are treated as other `subcontracted' items (cost +5%). If you have any questions about the items included, please contact me. Thanks, John Olson. Public Works Manager City of Hutchinson 1400 Adams St SE Hutchinson, MN 55350 (320) 234-4219 - department (320) 234-4473 - direct (320) 234-6971 - fax (320) 583-8145 - mobile iolson(rcci.hutclhinson.mn.us HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approval of Project Change Orders Department: PW/Eng LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders and/or Supplemental Agreements are proposed as noted: o Change Order No. 5 — Letting No. 3/Project No. 14-03 — 2014 Pavement Management Program This Change Order addresses the need to correct subgrade issues under a pedestrian ramp at Century Avenue & Sunset Street (NW quadrant of intersection). The additional work results in a $2,970.00 increase to the current contract amount. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: L3P14-03 Prepared 04/29/2015 Page 1 of 1 STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER City/County of City of Hutchinson Change Order No. 5 FEDERAL PROJECT STATE PROJECT LOCAL PROJECT NO. CONTRACT NO. NO. NO. L3P14-03 L3P14-03 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Wm Mueller & Sons Inc 2014 Pavement Management Program South Grade Road Trail & Century 831 Park Ave, P O Box 247 Ave Trail Hamburg, MN 55339 TOTAL CHANGE ORDER AMOUNT $270.00 $2,970.00 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses the need to correct subgrade issues under pedestrian ramp at Century Avenue & Sunset Street (Northwest quadrant of intersection). COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount Funding Category No. 001 2531.602 PEDESTRIAN RAMP EXCAVATION 2- DEPTH, GEOTEXTILE TYPE 5 FABRIC, TILE, CONNECT TO CATCH BASIN, CLASS 5 LS $2,700.00 1 $2,700.00 3882.100 CONTRACTOR 10% ALLOWANCE LUMP SUM $270.00 1 $270.00 Funding Category No. 001 Total: $2,970.00 Change Order No. 5 Total: $2,970.00 * Funding category is required for federal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days kpproved By Project Engineer: Kent Exner Approved By Contractor: Wm Mueller & Sons Inc Signed Signed Date: Phone: (320) 234-4212 Date: Phone: (952) 467-2720 by Hutchinson City Council 11/12/2014. Siqned Siqned Mayor, Gary Forcier Date: 05/12/2015 City Administrator, Matt Januich Date: 05/12/2015 Original Contract Amount $965,659.22 Prev. Changes $151,642.68 /This Change $2,970.00 Total $1,120,271.90 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Extension to Bolton-Menk Master Agreement for Professional Services Department: PW/Eng LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The current Master Agreement for Professional Services with Bolton-Menk, Airport Consulting Engineers, expired at the end of April, 2015. FAA allows 1-year extensions and does not require a re-selection process when the consulting engineer is involved in a multi-year capital improvement, such as with the pavement reclaim project proposed for 2015. Following an extension of the Master Agreement for one year, Public Works staff will review the status of the proposed 2014-2015 project to determine if another 1-year extension would be necessary. Public Works staff is recommending a 1-year extension to the Master Agreement for Professional Services with Bolton-Menk. BOARD ACTION REQUESTED: Approve/Deny Extension of Master Agreement for Professional Services with Bolton-Menk to April 30, 2016. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Hutchinson Municipal Airport Master Agreement April 19, 2012 MASTER AGREEMENT FOR PROFESSIONAL SERVICES AIRPORT PLANNING, ENGINEERING AND CONSTRUCTION SERVICES APRIL 2012 THROUGH APRIL 2015 HUTCHINSON MUNICIPAL AIRPORT CITY OF HUTCHINSON, MINNESOTA This Agreement, made this 8th day of May 2012, by and between the City of Hutchinson 111 Hassan St. SE, Hutchinson, Minnesota 55350, hereinafter referred to as CLIENT, and BOLTON & MEND, INC., 2044 Hwy 12 East, Willmar, MN 56201, hereinafter referred to as CONSULTANT. WITNESS, whereas the CLIENT requires professional services in conjunction with future airport planning, engineering and construction services as listed in the ACIP for the Hutchinson Municipal Airport and whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT throughout the 3 -year Airport Consultant Selection period. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I - CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed project as described in future Work Orders. B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described in Work Orders or as described in Paragraph IV.B. H:N.lirports`Agreements\Master Agreements\2012-2017 Hutchinson`Master Agreement Hutchinson FINAL,docx Page 1 of 17 Hutchinson Municipal Airport Master Agreement April 19, 2012 SECTION II - THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this Agreement. B. The CLIENT shall place any and all previously acquired information in its custody at the disposal of the CONSULTANT for its use. Such information shall include but shall not be limited to boundary surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations in CLIENT's possession. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in writing, by CLIENT. C. The CLIENT will guarantee access to and make all provisions for entry upon both public and private portions of the project and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S policies with respect to the project and CONSULTANT'S services. F. The CLIENT shall provide such legal, accounting, independent cost estimating and insurance counseling services as may be required for completion of the consultant services described in this agreement. G. The CLIENT will obtain any and ail regulatory permits required for the proper and legal execution of the project. H. The CLIENT will hire, when requested by the CONSULTANT, an independent test company to perform laboratory and material testing services, and soil investigation that can be justified for the proper design and construction of the project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. H:\_Airports\-Agreements\MasterAgreements\2012-2017 Hutchinson\ Master Agreement Hutchinson FINAL 4-23-ildocx Page 2 of17 Hutchinson Municipal Airport Master Agreement A. FEES. April 19, 2012 SECTION III - COMPENSATION FOR SERVICES 1. The CLIENT will compensate the CONSULTANT for performance of Agreement services as described in future Work Orders. a. Additional Construction Services The CONSULTANT and CLIENT agree that the duration of the construction activity is dependent upon factors that are outside of the control of the CONSULTANT, such as weather, site conditions, contractor experience, contractor expertise, contractor scheduling and contractor efficiency. When the extent of these construction services beyond the control of the CONSULTANT occurs, the CLIENT agrees that the CONSULTANT will be reimbursed for additional Construction Services in excess of the budget stated in the Work Order. Compensation shall be based on the standard hourly rate for the individuals providing services on the project. 2. Basic Services and Additional Services as outlined in Section LB will vary depending upon project conditions and will be billed in accordance with the rate schedule attached to the Work Order. This schedule is subject to change at the start of each new year. 3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an overhead fee (not -to -exceed 10%) for the following Direct Expenses when incurred in the performance of the work. a. CLIENT approved outside (facilities not owned by CONSULTANT) computer services. b. CLIENT approved outside professional and technical services. c. Identifiable reproduction and reprographic charges. d. Other costs for such additional items and services that the CLIENT may require the CONSULTANT to provide to fulfill the terms of this Agreement. 4. Additional services as outlined in Section I.B and described in Exhibit 1.13 will vary depending upon project conditions and will be billed on an hourly basis at the rate described in Section III.A.2. B. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the rates specified in the Work Order. H:\_Airports\_Agreements\ Master Agreements\2012-2017 Hutchinson`Master Agreement Hutchinson FINAL 4-23-12 doex Page 3 of 17 Hutchinson Municipal Airport Master Agreement SECTION IV - GENERAL A. STANDARD OF CARE April 19, 2012 Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the Consultant's profession currently practicing under similar conditions. No warranty, express or implied, is made. B. CHANGE IN PROJECT SCOPE In the event the CLIENT changes or is required to change the scope of the project from that described in Section I and/or the applicable addendum, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. The CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such additional services. The CLIENT may request an estimate of additional cost from the CONSULTANT, and upon receipt of the request, the CONSULTANT shall furnish such, prior to authorization of the changed scope of work. C. LIMITATION OF LIABILITY CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials, agents and employees from any loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CONSULTANT'S employees, agents, or subconsultants. CLIENT shall indemnify, defend, and hold harmless CONSULTANT and its employees from any loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CLIENT'S employees, agents, or consultants. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the CONSULTANT. Tile CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. The CLIENT agrees to include a provision in all contracts with contractors and other entities involved in this project to carry out the intent of the paragraph. H:\_Airports\_Agreements\Master Agreements\2D12-2017 Hutchinson\Master Agreement Hutchinson FINAL 4-23-12.docx Page 4 of 17 Hutchinson Municipal Airport Master Agreement D. INSURANCE April 19, 2012 The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage. The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, general liability and automobile liability insurance policies or excess umbrella insurance coverage insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT'S general business activities and automobile use. The general liability insurance policy and automobile policy shall, with any excess umbrella coverage, provide limits of not less than $500,000 per individual and limits of not less than $1,500,000 for total bodily injury, death and damages arising from one occurrence. During the period of design and construction of the project, the CONSULTANT also agrees to maintain, at CONSULTANT'S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from an error, omission or negligent act in the performance of professional services required by this agreement, providing that such coverage is reasonably available at commercially affordable premiums. For purposes of this agreement, "reasonably available" and "commercially affordable" shall mean that more than half of the design professionals practicing in this state in CONSULTANT'S discipline are able to obtain coverage. The professional liability insurance policy shall provide coverage for each occurrence in the amount of $1,500,000 and annual aggregate of not less than $1,500,000 on a claims -made basis. Upon request of CLIENT, CONSULTANT shall provide CLIENT with certificates of insurance, showing evidence of required coverages. E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor, materials, competitive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that costs for project financing should be based upon contracted construction costs with appropriate contingencies. F. CONSTRUCTION SERVICES It is agreed that the CONSULTANT and its representatives shall not be responsible for the means, methods, techniques, schedules or procedures of construction selected by the contractor or the safety precautions or programs incident to the work of the contractor. G. USE OF ELECTRONICIDIGITAL DATA H:\-Airports`Agreements\MasterAgreements\ 2012.2017 Hutchinson`MaslerAgreeinent Hutchinson FINAL4-23-t2,docx Page 5 of 17 Hutchinson Municipal Airport Master Agreement April 19, 2012 Because of the potential instability of electronicldigital data and susceptibility to unauthorized changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable by this AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all electronic/digital data developed by the CONSULTANT as part of the PROJECT is acknowledged to be an internal working document for the CONSULTANT'S purposes solely and any such information provided to the CLIENT shall be on an "AS IS" basis strictly for the convenience of the CLIENT without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees). Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to the Client, does not include any license of software or other systems necessary to read, use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. Unless distribution of electronic data to third parties is explicitly authorized or required by this AGREEMENT, the distribution of electronic data from CONSULTANT to the CLIENT shall be for the sole benefit of the CLIENT and any release of such electronic data to third parties by the CLIENT for reuse or adaptation without written approval of CONSULTANT shall be at CLIENT's sole risk without liability or legal exposure to the CONSULTANT. H. REUSE OF DOCUMENTS Drawings and Specifications and all other documents (including electronic versions of any documents) prepared or furnished by CONSULTANT pursuant to this AGREEMENT are instruments of service in respect of the Project and CONSULTANT shall retain exclusive ownership and property interest therein whether or not the Project is completed. The CONSULTANT shall be deemed the author of these documents and shall retain all common law, statutory and other reserved rights including the copyright. CLIENT may make and retain copies for information and reference in connection with the use and occupancy of the Project by CLIENT and others; however, such documents are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT, or any other entity acting under the request or direction of the CLIENT, without written verification or adaptation by CONSULTANT for the specific purpose intended will be at CLIENT'S sole risk and without liability or legal exposure to CONSULTANT and CLIENT shall indemnify, defend and hold harmless CONSULTANT from all claims, damages, losses and expenses arising out of or resulting there from. I. CONFIDENTIALITY & MINNESOTA GOVERNMENT DATA PRACTICES ACT CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other than CONSULTANT'S employees and stlbconsultants any information obtained from CLIENT not previously in the public domain or not otherwise previously known to or generated by CONSULTANT. These provisions shall not apply to information in whatever form that comes into the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a third party who H:\ Airports\_Agreements\Master Agreements12012-2017 Hutchinson`Master Agreement Hutchinson FINAL 4-23-12,doex Page 6 of 17 Hutchinson Municipal Airport Master Agreement April 19, 2012 is under no obligation to keep such information confidential; or is information for which the CONSULTANT is required to provide by law or authority with proper jurisdiction: or is information upon which the CONSULTANT must rely for defense of any claim or legal action. 2. All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the CONSULTANT'S performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The Consultant agrees to abide by these statutes, rules and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data, it shall notify CLIENT as soon as practical. The CLIENT will give instructions concerning release of data to requesting party and CONSULTANT will be reimbursed as Additional Services by CLIENT for its reasonable expenses in complying with the request. CONSULTANT and CLIENT shall have no liability to the other for documents released to third parties pursuant to the Minnesota Government Data Practices Act or the use of such documents by third parties PERIOD OF AGREEMENT This Agreement will remain in effect for the longer of a period of three years or such other explicitly identified completion period, after which time the Agreement may be extended upon mutual agreement of both parties. K. PAYMENTS If CLIENT fails to make any payment due CONSULTANT for services and expenses within sixty days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any unpaid balance. In addition after giving seven days' written notice to CLIENT, CONSULTANT may, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT, suspend services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and charges. L. TERMINATION This Agreement may be terminated by either party for any reason or for convenience by either party upon thirty (30) days written notice, unless for cause in which event it may be terminated upon seven (7) days written notice. In the event of termination, the CLIENT shall be obligated to the CONSULTANT for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination, computed in accordance with Section III of this Agreement. H:LAirports\- Agreemeiits\Master Agreements\2012-2017 Hutchinson\ Master Agreement Hutchinson FINAL 4-23-12.docx Page 7 of 17 Hutchinson Municipal Airport Master Agreement M. CONTINGENT FEE April I9, 2012 The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Agreement. N. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public assistance status or any other characteristic protected by federal, state or local law. O. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minnesota. P. DISPUTE RESOLUTION CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to exercising their rights under law. Q. SURVIVAL All obligations, representations and provisions made in or given in Section IV of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. R. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. S. SECTION 508 OF THE REHABILITATION ACT H:LAirports\_Agreements\Master Agreements\2612.2Q17 Hutchinson\Master Agreement Hutchinson FINAL 4-23-12,docx Page 8 of 17 Hutchinson Municipal Airport Master Agreement April 19, 2012 All electronic Information Technology (IT) procured, developed, maintained or used as part of this Contract shall comply with Section 508 standards. T. FEDERAL CONTRACT PROVISIONS The following Federal Contract Provisions apply for Architectural/Engineering Professional Services funded under the Federal Airport Improvement Program (AIP). All references to "contractor" shall also mean "CONSULTANT". CIVIL RIGHTS ACT OF 1964, TITLE VI During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor") agrees as follows: 1.1 Compliance with Regulations. The contractor shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter, "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. 1.2 Nondiscrimination. The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 1.3 Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shal I be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. 1.4 Information and Reports. The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto and shall permit access to its books, records, accounts, other sources of information and its facilities as may be determined by the Sponsor or the Federal Aviation Administration (FAA) to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the sponsor or the FAA, as appropriate, and shall set forth what efforts it has made to obtain the information. H:\-4irportsLAgreements\Master Agreements\2012-2017 Hutchinson\Master Agreement Hutchinson FINAL 4-23-12.docx Page 9 or 17 Hutchinson Municipal Airport Master Agreement April 19, 2012 1.5 Sanctions for Noncompliance. In the event of the contractor's noncompliance with the nondiscrimination provisions of this contract, the sponsor shall impose such contract sanctions as it or the FAA may determine to be appropriate, including, but not limited to: a. Withholding of payments to the contractor under the contract until the contractor complies, and/or b. Cancellation, termination, or suspension of the contract, in whole or in part. 1.6 incorporation of Provisions. The contractor shall include the provisions of paragraphs 1 through 5 in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the sponsor or the FAA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Sponsor to enter into such litigation to protect the interests of the sponsor and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. Application Required in all contracts and subcontracts. Reference 49 CFR Part 21 AC 150/5100-15 2. AIRPORT AND AIRWAY IMPROVEMENT ACT OF 1982, SECTION 520 - GENERAL CIVIL RIGHTS PROVISIONS The contractor assures that it wiil comply with pertinent statutes, Executive orders and such rules as are promulgated to assure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or handicap be excluded from participating in any activity conducted with or benefiting from Federal assistance. This provision obligates the tenant/concessionaire/lessee or its transferee for the period during which Federal assistance is extended to the airport a program, except where Federal assistance is to provide, or is in the form of personal property or real property or interest therein or structures or improvements thereon. In these cases the provision obligates the party or any transferee for the longer of the following periods: (a) the period during which the property is used by the airport sponsor or any transferee for a purpose for which Federal assistance is extended, or for another purpose involving the provision of similar services or benefits or (b) the period H:\.Airports\_Agreenients\MasterAgreemL-nts\2012-2017 Hutchinson`Master Agreement Hutchinson FINAL 4-23-12.doex Page 10 of 17 Hutchinson Municipal Airport Master Agreement April 19, 2012 during which the airport sponsor or any transferee retains ownership or possession of the property. In the case of contractors, this provision binds the contractors from the bid solicitation period through the completion of the contract. This provision is in addition to that required of Title V1 of the Civil Rights Act of 1964. Application Incorporate in al l contracts funded under AIP. Reference Airport and Airway Improvement Act of 1982, Section 520 Title 49 47123 AC 15015100-15, Para. 10.c. 3. DISADVANTAGED BUSINESS ENTERPRISES Contract Assurance (§26.13) - The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as the recipient deems appropriate. Prompt Payment (§26.29) - The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 10 days from the receipt of each payment the prime contractor receives from City of Hutchinson. The prime contractor agrees further to return retainage payments to each subcontractor within 10 days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the CRy of Hutchinson. This clause applies to both DBE and non -DBE subcontractors. Application The contract assurance clause shall be incorporated verbatim. The prompt payment clause represents sample language that meets the requirements of 49 CFR Part 26.29. Recipients should refer to the language included their approved DBE program. Reference 49 CFR Part 26 4. LOBBYING AND INFLUENCING FEDERAL EMPLOYEES a. No Federal appropriated funds shall be paid, by or on behalf of the contractor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant and the amendment or modification of any federal grant. H:\ Airports\_Agreements\ Master Agreements\2012-2017 Hutchinson\MasterAgreement Hutchinson FINAL 4-23-12.docx Page 11017 Hutchinson Municipal Airport Master Agreement April 19, 2012 b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal grant, the contractor shall complete and submit Standard Form -LLL, "Disclosure of Lobby Activities," in accordance with its instructions. Application Required in all contracts and subcontracts. Reference 49 CFR Part 20, Appendix A 5. ACCESS TO RECORDS AND REPORTS The Contractor shall maintain an acceptable cost accounting system. The Contractor agrees to provide the Sponsor, the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized representatives access to any gooks, documents, papers, and records of the contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed. Application Incorporate into all procurement contracts that funded by A I P funds. Reference 49 CFR Part 18.36(i) FAA Order 5100.38 6. BREACH OF CONTRACT TERMS Any violation or breach of terms of this contract on the part of the contractor or their subcontractors may result in the suspension or termination of this contract or such other action that may be necessary to enforce the rights of the parties of this agreement. The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. Application The FAA does not prescribe the exact language to be incorporated. The above clause represents sample language that addresses the requirements of 49 CFR Part 18.36(i)(1). This provision requires grantees to incorporate administrative, contractual or legal remedies in instances where contractors violate or breach contract terms. Grantees should consult with their legal counsel to develop the appropriate clause that meets the minimum requirements of 49 CFR Part 18.36. H:\}lirportsLAgreements\Master Agreements\2012-2617 Hutchinson\Master Agreement Hutchinson FIN AI.4-23-] 2.docx Page 12 of 17 Hutchinson Municipal Airport Master Agreement April 19, 2012 This provision is required in all contracts that exceed the simplified acquisition threshold, presently set at $100,000. Reference 49 CFR Part 18.36 H:\.lirportsLAgreements\Master Agreements\2012-2017 Hu tchin son\ Master Agreement Hutchinson FINAI, 4-23- ] 2.docx Page 13 of 17 Hutchinson Municipal Airport Master Agreement RIGHTS TO INVENTIONS April 19, 2012 All rights to inventions and materials generated under this contract are subject to regulations issued by the FAA and the Sponsor of the Federal grant under which this contract is executed. Application Incorporate into all procurement contracts that funded by AIP funds. Reference 49 CFR Part 18.36(i)(8) FAA Order 5100.38 7. TRADE RESTRICTION CLAUSE The contractor or subcontractor, by submission of an offer and/or execution of a contract, certifies that it: a. is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms published by the Office of the United States Trade Representative (USTR); b. has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country on said list, or is owned or controlled directly or indirectly by one or more citizens or nationals of a foreign country on said list; c. has not procured any product nor subcontracted for the supply of any product for use on the project that is produced in a foreign country on said list. Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to a contractor or subcontractor who is unable to certify to the above. If the contractor knowingly procures or subcontracts for the supply of any product or service of a foreign country on said list for use on the project, the Federal Aviation Administration may direct through the Sponsor cancellation of the contract at no cost to the Government. Further, the contractor agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in each contract and in all lower tier subcontracts. The contractor may rely on the certification of a prospective subcontractor unless it has knowledge that the certification is erroneous. The contractor shall provide immediate written notice to the sponsor if the contractor learns that its certification or that of a subcontractor was erroneous H,.\ -Ai rports\-Agreem e nts\ Master Agreements\2012-2017 Hutchinson\!Aaster Agreement Hutchinson FINAL 4-23-12.docx Page 14 or 17 Hutchinson Municipal Airport Master Agreement April 19, 2012 when submitted or has become erroneous by reason of changed circumstances. The subcontractor agrees to provide written notice to the contractor if at any time it learns that its certification was erroneous by reason of changed circumstances. This certification is a material representation of fact upon which reliance was placed when making the award. If it is later determined that the contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration may direct through the Sponsor cancellation of the contract or subcontract for default at no cost to the Government. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, United States Code, Section 1001. Application Incorporate into all contracts funded by AIP. Reference 49 CFR Part 30.13 FAA Order 5100.38 8. TERMINATION OF CONTRACT a. The Sponsor may, by written notice, terminate this contract in whole or in part at any time, either for the Sponsor's convenience or because of failure to fulfill the contract obligations. Upon receipt of such notice services shall be immediately discontinued (unless the notice directs otherwise) and all materials as may have been accumulated in performing this contract, whether completed or in progress, delivered to the Sponsor. b. If the termination is for the convenience of the Sponsor, an equitable adjustment in the contract price shall be made, but no amount shall be allowed for anticipated profit on unperformed services. c. If the termination is due to failure to fulfill the contractor's obligations, the Sponsor may take over the work and prosecute the same to completion by contract or otherwise. In such case, the contractor shall be liable to the Sponsor for ally additional cost occasioned to the Sponsor thereby. H:\- Airports`Agreements\Master Agreements\2012-2017 Hutchinson\Master Agreement Hutchinson FINAL 4-23-12.doex Page 15 of 17 Hutchinson Municipal Airport Master Agreement April 19, 2012 d. If, after notice of termination for failure to fulfill contract obligations, it is determined that the contractor had not so failed, the termination shall be deemed to have been effected for the convenience of the Sponsor. In such event, adjustment in the contract price shall be made as provided in paragraph 2 of this clause. e. The rights and remedies of the sponsor provided in this clause are in addition to any other rights and remedies provided by law or under this contract. Application Incorporate into all procurement contracts that funded by AIP funds that exceed $10,000. Reference 49 CFR Part 18.36(i)(2) FAA Order 5100.38 9. CERTIFICATION REGARDING DEBAREMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION The bidder/offeror certifies, by submission of this proposal or acceptance of this contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded froth participation in this transaction by any Federal department or agency. It further agrees by submitting this proposal that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the bidder/offeror/contractor or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this solicitation/proposal. Application Incorporate into all contracts that exceed $25,000, which funded under the AIP. Incorporate in all contracts for auditing services regardless of the contract amount. Reference 49 CFR Part 29 FAA Order 5100.38 U. AUDIT REVIEW The CLIENT, the Federal Aviation Administration, the Comptroller General of the United States, or any of the duly authorized representatives shall have access to any books, documents, papers, and records of consultants, which are directly pertinent to a specific grant program, for the purpose of making audits, examinations, excerpts, and transcriptions. CONSULTANT shall maintain all required records for 3 years after the sponsor makes final payment and al l other pending matters are closed. K\ Airports\_Agreements\Master Agreements\2012.2017 Hatchinson\Master Agreement I lutchinson FINAL 4-23-12.docx Page 16 or 17 Hutchinson Municipal Airport Master Agreement SECTION V - SIGNATURES April 19, 2012 THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Hutchinson, Minnesota C Sol I1c. Mr. Steve Cook Mayor Princi Mr. Jeremy arter City Administrator H:\-Airports\_Agreements\Master-Agreenieiits\2012-2017 Hutchinson\Master Agreement Hutchinson FINAL 4-23-12.docx Page 17 of 17 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Transient Merchant License Application - The Country Stop Department: Administration LICENSE SECTION Meeting Date: 5/12/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Phillip Westby of the Country Stop has applied for a transient merchant license to sell farm fresh produce in the Hutchinson Mall parking lot just south of Buffalo Wild Wings. Although Mr. Westby has operated a produce stand in the City of Hutchinson for several years, this will be the second year he has been at this location. There were no issues with this business at this location last year, and no issues with this business in previous years. BOARD ACTION REQUESTED: Approve issuing transient merchant license to Phillip Westby of the Country Stop Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: ] ] I IE:�Lsun wee] S��ullscaa ihriChnasoa. W!'V ii3iD ? +'?it1 ��'-51 it/t'�-r• [:�?[t) ? i a-:1'�❑ City of Hutchinswi APPIACA-f ION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS Applicalion I pe (choose one) J Solicitor S 125.00 Date or Application V11 711 .� Transient Merellarrl $125.00 I)atc(sy 0r[:Ven1: Ci peddler S125-00 0Plarade Peddler A�Vicant lnfori-msticm 21' X 2" picture Required 'Jane, ..... Height: wei hl: �J?� Eye Color: Driver's License Nuniber: State: Oil' Permanent Address: ADD �f�e fi Sate !sp Pernrarsent Telephone: Temporary Address: [ 7th J'rru. /;F, - ......... _....�..__.._.------ _ Temporary Telephone Access: _ i [ave VDU been convicted oranv crime, misdemeanor, or violation of any municipal ardindnce, other than traffic vioiations" J yes ono if yes, state the nature of otTense and Punishment or pctraity assessed therefore: '»,lyRule hm"° 41.pum^""1j,v,IAPe, *rs, W)am"�,m�/"��~,� Location -In Cormation ' /Hu'_---------_ --�-___- =____��~/ kv 01Y State lit) |[ noyoIyowncrname | / �--.-_---_............ ' --_-__--' - | Dupikcw|miovshPbc/�-------,/^nd� | ````"on'��» ^norv�wy^r ' ! �---- -` ' — ----__- ...... .......... ... ... i) c Sc hb* omvnvf,hw,� inesaood clenc,iho ieill (s)nMle' d� --_ � ____� | -__ oeuoikcmcthod o[d�|ivmy� _. ...... _ ' | Dc«hhcmmncv{mppk: - ...... '..... ......... - -- ' - ! | -----' ---- ---- - —' -'--�- -- -"-~ vh"��""^" __. '-- - Supple'- Plume %""A110 ----- -� (� »"� �--' -- - - _-_'- --- _---__............. _�- , mmnnnoon Plel ����------'--~~�~~---�- _-_-___-�~'-_�_--__. Pmv���wu(2) . oN)Kvdmmotv,mfcmnces� �__'-- 7� (hcowr v^°" ,""�" &elf ['rti uj Ilrrrclrrrr.4w; d1:p;iuPlr:NPjrrP' i'e(Ilhre, .�r1k•irprs unP1 1'nrrrsrrnr lf�re hunts Pr?kc- 3 nj -1 � ,___............ Nrr!l•l.hrPlir:ldPlrr.�s - - �Sob- 5� _.. (Al wr .. ..... I..,I,r•r•rs lJ„rrrr.� fdd+x•...s ..... .[��rfJ• ........... .. .... __... _.....— - i Skill,/,r r RL4L'I•CllCe- List last [up 1C7 tllrc'e (3)] pl•evlous Citv(ies) Wllel'e VOID Ci1Fr[ed oil ssunc activio, [ rn' Sl:lir /Il.ur. I :Irn, rl� zo - -- - l_ !y Siistc Datr{i O'Acli%,i% eC1ClI5t - .._,..._..,...�.,.,, The fnllowinf., items need to bit completed and.`or attached in order tar the applicatioil to be processed: Applica6om,lijvestigatiorl fee paid in Full (check or money order): ;]i1"ves ❑ no Ap lication culnfd4e1 d in Lull and s edgy cs ❑ no I hereby CelliR l C()IIIPletCI'V filled DLII the entire above applicalioll and that the dl}pliC,liicln iS tE't14, Ct]TreCt.:lllif F.1C�LIt'ilft. 1 full-, understand that anv person Ivho violates ally l)i-Ovision ofthe Peddlers, Solicitors, and l ran5ient Merchants OrdinunCe Nn_ 673 is guillt af'a m i sdenwanor and upon ceamiction therto!•shall he punished by a fine not exieCdin3 SI,()[]tl.f}(] i71.11y imprisunmcilt lilt' a period slut vxctedm, 90 days os• hntll. plus. ill eilllel• ct1Se. Iht Costs of prosecution, Z/1 _.- ppfrc s,Signafure Dine r__ Infernal i]se —Only �"- - ---- _ -- �- -- —.-•---_A_ - i�L]EIC� ❑ appravr;d W L.i denied �,.14ot.cs;� `--- .........--- . _ ...._.. City Council ❑ approved u denied Notes: r I 1 nr��,r. t{gdicm:: ra I'. J�Elrr 5rai::C�r Iran.,r�i Jn, 6w 1— .rrx. wwmmy, wrt.[. ,vT2 ti x •, Biwm.,.u. w�+vu BLACK 2 eiwmc.... wrtea ce, a a � a 'li 2 I I I I VII I ` j�a � i III MH BUFFALO WILD WINGS �I �i �l I V \�PLATJ /►//1111111►11111N11�::►r=' .l ®lurmYr... eurMc. nn�Win I , >3� e�wMnWr.uR.[a � I 5 M6�> N ces O ?O 40 80 S Jcelr IA /eer tM wwnlel�.n of tM v..rinp. rM1ew� m tM1�. rvaete 6S.yeam eNm". NS,1 Ina. Ce,iMr £! I -js I ! I. L-------- ----------------- — x.54, �I Ib II ,� � j II I I� I . I I' I 3 I !� I�I I�I --= I�I !`I nnlnngr a .may --t ` ------------- £! I -js I ! I. L-------- ----------------- — x.54, a le Nr t.. —b. & py.xlnp .Solt. eee.e M rex PEUMMN LAND SURVEYING,1 P 0 Box 35 NUfchlnsen, MInnesoto 55350 Fha.. [32x1 M7-9769 F. ISMO] 56e-3752 Joe NO IMOOM BN P -W N 36 II ,� � j II I I� I . I I' I 3 �^ 4 V I 7^= - --= a le Nr t.. —b. & py.xlnp .Solt. eee.e M rex PEUMMN LAND SURVEYING,1 P 0 Box 35 NUfchlnsen, MInnesoto 55350 Fha.. [32x1 M7-9769 F. ISMO] 56e-3752 Joe NO IMOOM BN P -W N 36 nuicninson Mall REALTY GROUP, LLC A center far retail shopping & trade business Ownedend open;W by swftrn Prakie Velebwn mrc.t.c April 24, 2015 To whom it may concern; Hutchinson Mall Realty Group, LLC grants permission to Phil Westby, dba: The Country Stop to operate an outdoor produce kiosk (retail sale of farm fresh produce, sweet corn, melons, potatoes, tomatoes) on our property May 22, 2015 -September 1, 2015. Please see attached site plan for specific location. Hutchinson Mall Manager 320-587-5956 aforcier@shophutchmall.com 1060 Highway 15 5o. Hutchinson, MN 55350 www.shophutchmall.co 320-587-5356 Fax 320-587-4461 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 3.2% Malt Liquor License - Knights of Columbus St. Christopher Council Department: Administration LICENSE SECTION Meeting Date: 5/12/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Knights of Columbus St. Christopher Council has submitted a 3.2% Malt Liquor license application to dispense liquor at the NTPA Power Pull Nationals being held at the McLeod County Fairgrounds on June 19 & 20, 2015. The Knights of Columbus St. Christopher Council is a non-profit organization and meets the requirements for a 3.2% malt liquor license. BOARD ACTION REQUESTED: Approve issuing 3.2% malt liquor license to Knights of Columbus St. Christopher Council on June 19 & 20, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: C)a. I 11 Hassan Strect Southeast Hutchinson, KIN 55350 (320) 587-5151/Fax: (320) 234-4240 Short Terni 3.2 Malt Liquor Fee: $125.00 City of Hutchinson APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALE In provisions of the City of Hutchinson Municipal Code Chapter 112 All applications must be received at least 10 days before City Council Meeting in order to be considered Applicant Information KNIGHTS OF COLUMBUS ST. CI-1RISTOPHER COUNCIL BusinesslOrganization Name 1802 IVES A VE N BusinesslOrganization Address NONPROFIT GLENCOE 320-864-6773 Phone Number AN 55336 City State zip JAMES CROSS 320-864-6773 Applicant Name Phone Number 1802 IVES A VE N GLENCOE MN 55336 Applicant address city Slate zip officer(s)/Owner(s2 of the Organization/Business (i necessary, Inst additional names on se arate sheet) GREG TROSKA GRAND KNIGHT Name Title JAMES CROSS FINANCIAL. SECRETARY Name Title BRIAN THALMANN TRUSTEE Name Title 3.2 Malt Liquor Sales Information GRANDSTAND, McLEOD COUNTYFAIR GROUNDS NTPA Power Pull Nationals, June 19-20, 2015 Location of Sales Date(s) of Sales 840 CENTURY AVE. SW HUTCHINSON, MN 55350 RANDY STARKE Address Contact Person Checklist The following items need to be completed and/or attached in order for the application to be processed: Certificate of Liability (city premises): ❑x yes ❑ no Application fee paid in full (check or money order): © yes ❑ no Application completed in foil and si 0 yes 0 no The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON" those certain premises in the City of Hutchinson described above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted. That no manufacturer of such non -intoxicating malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. City of Hutchinson Applicatton far Short Term 3.2 Matt Liquor License — On -Sale Page 2 of 2 That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and hereby agrees to observe and obey the same. Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Signature of authorized applicant Police Chief Recommendation ❑ approved ❑ denied Notes: Police C Date Date CERTIFICATE 4F LIABILITY INSURANCE05 HEYyy) THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOTAFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Professional Insurance Providers 613 E 10th Street Glencoe MN 55336 CONTACT NAME: FAX PE Ext AIC No): ADDRESS: INSURERS AFFORDING COVERAGE NAIC S INSURERA: Scottsdale Insurance Company 41297 INSURED Knights of Columbus Glencoe Council 013A Knights of Columbus Glencoe Council 1802 Ives Ave N Glencoe MN 55336 INS URER B : INSURERC : INSURERD : INSURER E : INSURER F : Y`YIVFRAr-FS CFRTIFIrATF NIIMRFR: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. II LTR TYPE OF INSURANCE ALAUL AUTHORIZED REPRESENTATIVE ti..� POLICY NUMBER 1`151711=M MMIDDIYYYY POLICYEX MMffODIYYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ PREMISES Ea occurrence $ COMMERCIAL GENERAL L ABILITY CLAIMS -MADE OCCUR MEDEXP M one erson $ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ GEN'LAGGREGATE LIMiTAPPL IES PER. PRODUCTS - COMPIOPAGG $ $ POLICY PRO LOC ALITOMOBiLE LIABILITY i COMBINacclgentEDSINGLE LIMIT Ea BGD I LY IN JU R Y(Per pe rson) $ ANYAUTO BODILY IN,IU RY(Per accident} $ ALL OWNED SCHEDULED AUTOS AUTOS PROPERTY DAMAGE $ Per ecadenF NON-OVNJED HIREDAUTOS AUTOS -w UMBRELLA LIAR OCCUR EACH OCCURRENCE AGGREGATE EXCESS LIAB CLAIMS -MADE DED I I RETENTION $ WORKERS COMPENSATION *STAT 11 OT H- FP AND EMPLOYERS' LIABILITY Y I N ANY PROP RIETORlPARTNERIEXECUTIVE OFEICERIMEMBER EXCLUDE D? IN /A EL.EACH ACCIDENT $ (Mandatory in NH] E.LDISEASE - EA EMPLOYE E $ If yes, desenba under DESCRIPTION OFOPERATIONS below E. L. DISEASE - PGUCYLIMIT $ A LIQUOR LIABILITY CPS2208015 06119!2015 06/1012015 $300,000 EACH COMMON CAUSE $600,000AGG $25,0001$50,000 A & B DESCRIPTION OF OPERATIONS f LOCATIONS /VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required) Special event located at McLeod County Fairgrounds, 840 Century Avenue SW, Hutchinson, MN 55350 CERTIFICATE HOLDER CANCELLATION © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City Of Hutchinson THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 111 Hassan Street SE ACCORDANCE WITH THE POLICY PROVISIONS. Hutchinson MN 55350 AUTHORIZED REPRESENTATIVE ti..� © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 3.2% Malt Liquor License - Green Isle Lions Club Department: Administration LICENSE SECTION Meeting Date: 5/12/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Green Isle Lions Club has submitted a 3.2% Malt Liquor license application to dispense liquor at a rodeo being held at the McLeod County Fairgrounds on July 3 & 4, 2015. The Green Isle Lions Club is a non-profit organization and meets the requirements for a 3.2% malt liquor license. BOARD ACTION REQUESTED: Approve issuing 3.2% malt liquor license to Green Isle Lions Club on July 3 & 4, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: I l l Hassan Street Southeast Hutchinson, h4N 55350 (320) 587-515 i/Fax: (320) 234-4240 Short Term 3.2 Malt Liquor Fee- $125.00 City of Hutchinson APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALE In provisions of the City of Hutchinson Municipal Code Chapter 112 All applications must be received at least 10 des before City Council Meeting in order o be considered Applicant Information Gree 5Je, LiOms {;C.V$ 5-07 3813-75Z BusinesslOrganization Name Phone Number ADS+ 7-� .371 St i ve- 6 reerr .TS lo- miV SS33e Business/Organization Address City State Zip T of BusinesslO7 anization Yrl e VoS .507 391 ,37SZ Applicant Name Phone Number 01/ 7Q 371 s � q,, fPAr, 17-5 1e ^_ 197�y 5533 Applicant Address Ci State zip Office s lOwne s) of the Or anization/Business ffnecessaE, list additional names on se )arate sheet) #mien fiQwk,Ns —pre s'ic4Pn4 Name Title i tAr k banns tce pCeS,CkQ,1-� -11 Name Title �7 b ire be sc-, Stere Name Title i,2 Malt Liquor Sales Information �1r i.s@�� �'auY•'4t6r GVD.e_�,�S LL 1!j 3-1 ALk1, Lf Location of Safes fi i,A/Vb Vale(s) of Sales — M ikVdrC % O'c'0 t1 Address Contact Person Checklist Fhe following items need to be completed and/or attached in order for the application to be processed: Application fee paid in full (check or money order): .6yes ❑ no A lieation completed in full and signed by applicant: 10 yes ❑ no The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON" those certain premises in the City of Hutchinson described above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 years; that he/she is proprietor of this establishment for which the license will be issued ifthis application is granted. That no manufacturer of such non -intoxicating malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. City ofliutchinson Application for ShoriTerm 3.2 Mall Liquor License — On -Sale Page 2 of 2 That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and hereby agrees to observe and obey the same. Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. 1 declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Signature of authorized applicant Date Police Chief Recommendation ❑ approved ❑ denied Notes: Police Chie Si nature Date , 6- a� CERTIFICATE OF LIABILITY INSURANCE ` DIDDIYYYY] 5//1/21/2Q15 THIS CERTIFICATE 15 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE: A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION 15 WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Christensen Group Insurance 11100 Bren Road West CONTACT NAME- Nancy Rasmussen PHONE(952)6$3-1000 AIG Na: (952)653-1101 MASS: nra smus son@ chris tensengroup. com INSURERS AFFORDING COVERAGE NAIC # Minnetonka !VIN 55343 INSURERA:Great American E&S Ins Co INSURED INSURER 8: LIONS CLUBS OF MINNESOTA, c/o The Christensen Group INSURER C: INSURERD: 11100 Bren Road West INSURER E Minnetonka MN 55343 1 INSURER F: COVERAGES CERTIFICATE NUMSF-R:6/30/2014 Liquor REVISION Nl1MRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOT'vVITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. !LTR TYPE OF INSURANCE trd-R wvn S POLICY NUMBER POLICY EFF (MMIDGFMYII POLICY EXP JMMIDCPIYYYYILIMITS Jahn Hendrickson/NR's GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABI LITYAMA CLAIMS -MADE OCCUR PLI9446710266 /30/2014 6/30/2015 E T RENTED PREMISES Ea occurence $ 100,000 ME0EXP(Anywepersorl) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 X Gen Agg Limit --per member GENERAL AGGREGATE $ 2,000,000 .GE N'LA REGATE LIMIT APPLIES PER. PRODUCTS - COMPIOP AGG $ 2,000,000 X I POLICY M PRO- JLQT F2 LOC $ AUTOMOBILE LIABILITY COMBiNED SINGLE LIMIT Ea accident BODILY INJURY (Per person) $ ANY AUTO ALL OWNED AUTOSSCHED AUTOS AUTOS BODILY BODILY INJURY (Per accident) S HIRED AUTOS NOM -OWNED AUTOS PROPERTY DAMAGE S Per accident 5 UMBRELLA LIASOCCUR EACH OCCURRENCE 5 AGGREGATE S EXCESS UABCLAIMS-MADE DED RETENTIONS Ig WORKERS COMPENSATION I N,>v STATU• OTH- AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTiVE OFFICERIMEMBER EXCLUDED? ❑ NIA TSI J ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ [Mandatory in NH] 1f yes, descnbe under E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS below A Liquor Liability PLI9446710266 6/30/2014 6/30/2015 Each Occurrence: $3_000,000 Aggregate: $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES [Attach ACORD 101, Additional Remarks Schedule, if mare space is requiredl CERTIFICATE HOLDER r01JrF=1 I ATInM RLUmu LD t[U1WU51 INS025 ]2olom).oi ©1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY Of THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Hutchinson ACCORDANCE WITH THE POLICY PROVISIONS. Hutchinson, MN 55350 AUTHORIZED REPRESENTATIVE Jahn Hendrickson/NR's RLUmu LD t[U1WU51 INS025 ]2olom).oi ©1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL ci vof 0, a_ � Request for Board Action 79 M-W Agenda Item: Parade Permit Department: Administration LICENSE SECTION Meeting Date: 5/12/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: VFW Post 906 has submitted a parade application to hold a Memorial Day parade on May 25, 2015. The parade route will run on Hassan Street from the American Legion parking lot to the McLeod County Veterans Memorial Park. The police department is aware of this parade request and has no issues with the request. BOARD ACTION REQUESTED: Approve issuing parade permit to VFW Post 906 on May 25, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City a I 1 i Hassan Street Southeast Etutdl san, MN 55350 (3 20) 587-5151/Fax-1 (3 20) 234 -4240 City of Hutchinson APPLICATION FOR PARADE PERMIT (Under Ordinance No. 71.01) wtv vc.�- Permit Fee: _$30 (short term) Date Received: � e All applications must be received at least 3Q days before event in order to be considered Information Organization Name _m Phone Mumber `[ -? ".4. S E . e, (",., M, . 3^ 3 � o Organization Address City Aro■v /in Natne Phone Mumher � a G: 3 4, l--, [ � • t`f fes- u'� Gte s. y�� _ j' ,— .rS~3 s Residence Address City Slate Zip Parade Chairman Name Address Parade Information Phone IVa+other Slate Parade bate: %� <. _ _ y � t'YI-E^Li'W s'rTt L � 4t �1 �, -> - -- g AssemblyTime: Location and i]escriptian of Assembly Area: +� L• { w L �r 4, '` y I8 �L Starting Time of Parade: - � W- •-t.. Estimated Time of Parade: _ L r Starting Point of Parade: _ 1� dM sev'�'� � . � � 'c• VIA C a•• tD�r fc, r1�, !p r – �y��• ti Route of Parade Travel; sk �..+� GeR �, : Gr ��. k: • N f4 -A r- . Ending Paint of Parade: Owe t•f � F�r Approximate Number of Units, Animals, and Vehicles which will constitute Parade: Type and Description of Animals and Vehicles: • IE- t _ G w --r'c 'r�-F w Flat,*'.Lra.�iL 4•^c .l' Maximum Interval of Space to be Maintained Between Units: Maximum Length of Parade: �? G 16L (,-- S Minimum and Maximum Speed of Parade: lv - ,MPH Portion of Street Width Traversed: Lo'{— i L. City of HU1-hiMO- Alnlervfiinnfor Parade Permit Pune 2 qf2 Checklist ----- —. - The following items need to be completed and/or attached in order for the application to be processed: Permit fee paid in full (check or money order): ❑ yes ❑ no Perrnit Application completed in full and signed: .0-510s ❑ no 1 declare that the information I have provided on this application is truthful, and 1 authorize the City of Hatrhinson to investigate the information submitted. Signature of uulhorised ofl2cer of organ=alian or parade chairman Dare ernal Use Only_ Police 1111 approved LJ denied Notes City Counci I ❑ approved ❑ denied Notes: City Engineer ❑ approved ❑ denied Notes: Street Superintendent ❑ approved 0 denied Notes: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Gambling Premises Permit Application - Hutchinson Hockey Association Department: Administration LICENSE SECTION Meeting Date: 5/12/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Hockey Association has submitted an application to provide gambling devices (pull tabs) at Landy's Lodge, a new restaurant that will be located at 35 3rd Avenue SE in Hutchinson, Minnesota. State law requires that cities grant approval of the premises permit application. The owners of Landy's Lodge have approved the permit as well. The applicant will then submit the final application to the State Gambling Control Board for their authorization. BOARD ACTION REQUESTED: Approve premises permit application to Hutchinson Hockey Association to operate gambling devices (pull tabs) at 35 3rd Avenue SE. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application 12/12 Page 1 of 2 Annual Fee $150 (NON REFUNDABLE) Required Attachments to LG214 1. If the premises is leased, attach a copy of your lease. Mail the application and required attachments to: Use LG215 Lease for Lawful Gambling Activity. Gambling Control Board 2. $150 annual premises permit fee, for each permit 1711 West County Road B, Suite 300 South (non refundable). Roseville, MN 55113 Make check payable to "State of Minnesota." Questions? Call 651-539-1900 and ask for Licensing. Organization Information 1. Organization name Hutchinson Hockey Association Inc. License number X-02482 2. Chief executive officer (CEO) Jeremy J. Carter Daytime phone (320) 234-0505 3. Gambling manager Terence J. Ditlefsen Daytime phone (320) 587-5838 Gambling Premises Information 4. Current name of site where gambling will be conducted Landy's Lodge 5. List any previous names for this location Lamplighter II 6. Street address where premises is located 35 3rd Ave SE Do not use a P.O. box number or mailing address. - 7. City Township OR County Zip code Hutchinson McLeod 55350 8. Does your organization own the building where the gambling will be conducted? FlYes V No If no, attach LG215 Lease for Lawful Gambling Activity. A lease is not required if only a raffle will be conducted. 9. Is any other organization conducting gambling at this site? Yes z No Don't know 10. Has your organization previously conducted gambling at this site? E]Yes Z No F Don't know Gambling Bank Account Information. Must be in Minnesota. 11. Bank name Bank account number 12. Bank street address City State Zip code MN All Temporary and Permanent Off-site Storage Spaces 13. Address (Do not use a P.O. box number) City State Zip code MN 14. Address (Do not use a P.O. box number) City State Zip code MN LG214 Premises Permit Application 12/12 Page 2 of 2 Acknowledgment by Local Unit of Government: Approval by Resolution CITY APPROVAL COUNTY APPROVAL for a gambling premises Local unikvf for a gambling premises located within cit limits yign r neat Y �u�t SIy�► located in a township City name _ County name Date approved by city council Date approved by county board Resolution number Resolution number Signature of city personnel Signature of county personnel Title Date signed Title Date signed TOWNSHIP NAME Complete below only if required by the county. On behalf of the township, I acknowledge that the organization is applying to conduct gambling activity within the township limits. [A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.] Print township name Signature of township officer Title Date Acknowledgment and Oath 1. I hereby consent that local law enforcement officers, 6. I assume full responsibility for the fair and lawful the Board or its agents, and the commissioners of operation of all activities to be conducted. revenue or public safety and their agents may enter 7. I will familiarize myself with the laws of Minnesota and inspect the premises. governing lawful gambling and rules of the Board and 2. The Board and its agents, and the commissioners agree, if licensed, to abide by those laws and rules, of revenue and public safety and their agents are including amendments to them. authorized to inspect the bank records of the 8. Any changes in application information will be submitted gambling account whenever necessary to fulfill to the Board no later than 10 days after the change has requirements of current gambling rules and law. taken effect. 3. I have read this application and all information 9. I understand that failure to provide required information submitted to the Board is true, accurate, and or providing false or misleading information may result complete. in the denial or revocation of the license. 4. All required information has been fully disclosed. 10. I understand the fee is nonrefundable regardless of 5. I am the chief executive officer of the organization. license approval/denial. Signature of CWO Executive Officer (designee may not sign) Date Print name , 7'; Data privacy notice: The information requested on this Board. All other information provided will be Safety; Attorney General; Commissioners form (and any attachments) will be used by the Gambling private data about your organization until of Administration, Minnesota Management Control Board (Board) to determine your organization's the Board issues the permit. When the & Budget, and Revenue; Legislative qualifications to be involved in lawful gambling activities in Board issues the permit, all information Auditor, national and international gam - Minnesota. Your organization has the right to refuse to provided will become public. If the Board bling regulatory agencies; anyone pursuant supply the information; however, if your organization does not issue a permit, all information to court order; other individuals and refuses to supply this information, the Board may not be provided remains private, with the excep- agencies specifically authorized by state able to determine your organization's qualifications and, tion of your organization's name and or federal law to have access to the as a consequence, may refuse to issue a permit. If your address which will remain public. information; individuals and agencies for organization supplies the information requested, the Board Private data about your organization are which law or legal order authorizes a new will be able to process your organization's application. available to: Board members, Board staff use or sharing of information after this Your organization's name and address will be public infor- whose work requires access to the infor- notice was given; and anyone with your mation when received by the mation; Minnesota's Department of Public written consent. This form will be made available in alternative format, i.e. large print, Braille, upon request. CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 4/29/2015 - 5/12/2015 5/6/2015 Check Number Check Date Amount Vendor Account Description 185679 5/12/2015 23,000.00 ABDO EICK & MEYERS Auditing Services 185680 5/12/2015 3,280.00 ABSOLUTE LOGISTICS LLC Freight - Bagged 185681 5/12/2015 712.62 ACE HARDWARE Travel/Conference Expense 185682 5/12/2015 994.39 ALFA LAVAL INC Equipment Parts 185683 5/12/2015 794.75 ALPHA WIRELESS Contractual R&M 185684 5/12/2015 104.96 AMERICAN BOTTLING CO Cost of Sales - Miscellaneous 185685 5/12/2015 81.33 AMERIPRIDE SERVICES Contractual R&M 185686 5/12/2015 310.30 ARCTIC GLACIER USA INC. Cost of Sales - Miscellaneous 185687 5/12/2015 648.03 ARROW TERMINAL LLC Equipment Parts 185688 5/12/2015 90.45 ARROWHEAD SCIENTIFIC INC Operating Supplies 185689 5/12/2015 904.41 ARTISAN BEER COMPANY Cost of Sales - Beer 185690 5/12/2015 225.00 ATOM IC TARP LLC Contractual R&M 185691 5/12/2015 161.64 AUTO VALUE - GLENCOE Equipment Parts 185692 5/12/2015 2,000.00 AUTOMATIC SYSTEMS CO Other Professional Services 185693 5/12/2015 95.00 B & C PLUMBING & HEATING INC Contractual R&M 185694 5/12/2015 2,711.00 BAILEY NURSERIES INC Landscaping Materials 185695 5/12/2015 233.85 BALDWIN SUPPLY COMPANY Equipment Parts 185696 5/12/2015 2,797.00 BARN YARD, THE Inventory - Process Material 185697 5/12/2015 31,350.00 BASF CORPORATION Inventory - Process Material 185698 5/12/2015 956.25 BELLBOY CORP Freight 185699 5/12/2015 163.91 BERGER PLUMBING HEATING AC Contractual R&M 185700 5/12/2015 320.50 BERNICK'S Cost of Sales - Miscellaneous 185701 5/12/2015 49.99 BOCK, CINDY Uniforms & Personal Equip 185702 5/12/2015 2,100.00 BOLTON & MENK INC. Other Professional Services 185703 5/12/2015 373.51 BRANDON TIRE CO Automotive R&M 185704 5/12/2015 5,560.00 BURNHAM COMPANIES LLC Inventory - Bulk Product 185705 5/12/2015 1,732.13 BUSINESSWARE SOLUTIONS Other Professional Services 185706 5/12/2015 35,146.52 C & L DISTRIBUTING Cost of Sales - Beer 185707 5/12/2015 653.00 CARS ON PATROL SHOP LLC Other Professional Services 185708 5/12/2015 25.89 CENTRAL HYDRAULICS Automotive R&M 185709 5/12/2015 76.65 CENTRAL LANDSCAPE SUPPLY Repair & Maintenance Supplies 185710 5/12/2015 1,796.34 CENTRAL MCGOWAN Automotive R&M 185711 5/12/2015 66.50 CENTRAL TURF & IRRIGATION SUPPLY Repair & Maintenance Supplies 185712 5/12/2015 4,415.84 CHEMISOLV CORP Chemicals & Chemical Products 185713 5/12/2015 19.02 CITYSIDE MANAGEMENT Utility Cash Clearing 185714 5/12/2015 223.00 COLD SPRING GRANITE CO Improv other than Buildings 185715 5/12/2015 224.92 COMDATA CORPORATION Operating Supplies 185716 5/12/2015 566.43 CORPORATE MECHANICAL Contractual R&M 185717 5/12/2015 14.14 CREEKSIDE SOILS Repair & Maintenance Supplies 185718 5/12/2015 1,786.90 CROW RIVER AUTO & TRUCK REPAIR Automotive R&M 185719 5/12/2015 383.69 CROW RIVER PRESS INC Office Supplies 185720 5/12/2015 923.33 CROW RIVER WINERY Cost of Sales - Wine 185721 5/12/2015 2,470.00 DAVE'S PALLET SERVICE Inventory - Process Material 185722 5/12/2015 3,341.16 DAY DISTRIBUTING Case Deposits 185723 5/12/2015 22.54 DOMINO'S PIZZA Miscellaneous Expense 185724 5/12/2015 830.02 DPC INDUSTRIES INC Chemicals & Chemical Products 185725 5/12/2015 16.90 DROP -N -GO SHIPPING INC Postage 185726 5/12/2015 1,073.30 E2 ELECTRICAL SERVICES INC Contractual R&M 185727 5/12/2015 39.62 ELECTRIC PUMP Equipment Parts 185728 5/12/2015 513.00 ELECTRO WATCHMAN Contractual R&M 185729 5/12/2015 6,987.30 EMERGENCY AUTOMOTIVE TECH Machinery & Equipment 185730 5/12/2015 3,770.34 FARM -RITE EQUIPMENT Equipment Parts CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 4/29/2015 - 5/12/2015 5/6/2015 Check Number Check Date Amount Vendor Account Description 185731 5/12/2015 80.44 FASTENAL COMPANY Equipment Parts 185732 5/12/2015 344.62 FINANCE & COMMERCE Advertising 185733 5/12/2015 135.06 G & K SERVICES Operating Supplies 185734 5/12/2015 100.01 GIFFERSON, TOM Travel/Conference Expense 185735 5/12/2015 101.42 GRAINGER Repair & Maintenance Supplies 185736 5/12/2015 1,500.00 GREER, JUDITH Repurchase Grave sites 185737 5/12/2015 53.39 HACH COMPANY Chemicals & Chemical Products 185738 5/12/2015 54.50 HAGER JEWELRY INC. Engraving 185739 5/12/2015 200.02 HAT -FEN, DANIEL Travel/Conference Expense 185740 5/12/2015 130.00 HENRYS FOODS INC Concession Supplies 185741 5/12/2015 534.19 HILLYARD / HUTCHINSON Cleaning Supplies 185742 5/12/2015 2,695.95 HOISINGTON KOEGLER GROUP INC Other Professional Services 185743 5/12/2015 784.00 HUTCH CAFE Operating Supplies 185744 5/12/2015 5,837.65 HUTCHINSON CONVENTION & VISITORS BUREAU Lodging Tax Reimb 185745 5/12/2015 5,541.89 HUTCHINSON CO-OP Small Tools & Minor Equipment 185746 5/12/2015 1,445.00 HUTCHINSON DEVELOPMENT GROUP Refunds & Reimbursements 185747 5/12/2015 4,323.48 HUTCHINSON LEADER Printing & Publishing 185748 5/12/2015 1,638.00 HUTCHINSON SENIOR ADVISORY BOARD Other Professional Services 185749 5/12/2015 76,438.86 HUTCHINSON UTILITIES Utilities 185750 5/12/2015 146.94 HUTCHINSON WHOLESALE Equipment Parts 185751 5/12/2015 1,037.42 HUTCHINSON, CITY OF Utilities 185752 5/12/2015 5,000.00 HUTCHINSON, CITY OF ATM Revenue 185753 5/12/2015 187.25 I.M.S. SHARPENING SERVICE Equipment Parts 185754 5/12/2015 2.98 ICE SKATING INSTITUTE Operating Supplies 185755 5/12/2015 2,100.00 INDUSTRIAL MAINT SUPPLIES Contractual R&M 185756 5/12/2015 649.05 INTERSTATE BATTERY SYSTEM MINNEAPOLIS Equipment Parts 185757 5/12/2015 290.64 J & N SPECIALTY IMPORTS LLC Cost of Sales - Wine 185758 5/12/2015 574.46 A TAYLOR DIST OF MN Freight 185759 5/12/2015 1,624.78 JOCHUM, DANIEL Travel/Conference Expense 185760 5/12/2015 24,260.40 JOHN DEERE CREDIT Long -Term Obligation Interest 185761 5/12/2015 17,154.87 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Wine 185762 5/12/2015 100.00 JORDAHL, JIM Operating Supplies 185763 5/12/2015 2,026.00 J U U L CO NTRACTI N G CO Contractual R&M 185764 5/12/2015 642.00 KDUZ KARP RADIO Operating Supplies 185765 5/12/2015 507.50 KENNEDY & GRAVEN CHARTERED Other Professional Services 185766 5/12/2015 880.46 L & P SUPPLY CO Equipment Parts 185767 5/12/2015 132.22 LANO EQUIPMENT OF NORWOOD Equipment Parts 185768 5/12/2015 147.00 LEXISNEXIS Other Professional Services 185769 5/12/2015 365.67 LOCATORS & SUPPLIES Operating Supplies 185770 5/12/2015 41,243.30 LOCHER BROTHERS INC Cost of Sales - Beer 185771 5/12/2015 3,500.00 MACQUEEN EQUIP INC Small Tools & Minor Equipment 185772 5/12/2015 606.70 MANZANITA MICRO LLC Contractual R&M 185773 5/12/2015 300.00 MAYER, JASON Conditional Use Permits 185774 5/12/2015 75.00 MBFTE Travel/Conference Expense 185775 5/12/2015 96.00 MCLEOD COUNTY AUDITOR -TREASURER Office Supplies 185776 5/12/2015 9.90 MCLEOD COUNTY AUDITOR -TREASURER Buildings & Structures 185777 5/12/2015 300.00 MCLEOD COUNTY COURT ADMINISTRATOR Other Revenues 185778 5/12/2015 1,775.00 MED COMPASS Miscellaneous Expense 185779 5/12/2015 3,316.14 MEEKER WASHED SAND & GRAVEL Inventory- Bulk Product 185780 5/12/2015 470.47 MENARDS HUTCHINSON Repair & Maintenance Supplies 185781 5/12/2015 30.00 MESSAGE MEDIA Phone Services 185782 5/12/2015 127.61 MESSERLI & KRAMER Garnishments CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 4/29/2015 - 5/12/2015 5/6/2015 Check Number Check Date Amount Vendor Account Description 185783 5/12/2015 2,680.18 MEYER LABORATORY INC Repair & Maintenance Supplies 185784 5/12/2015 69.30 MINNEAPOLIS, CITY OF Other Professional Services 185785 5/12/2015 160.00 MINNESOTA FIRE SERVICE CERTIF BOARD Travel/Conference Expense 185786 5/12/2015 250.00 MINNESOTA POLLUTION CONTROL AGENCY Other Professional Services 185787 5/12/2015 10,062.69 MINNESOTA PUMP WORKS Equipment Parts 185788 5/12/2015 250.00 MINNESOTA RURAL WATER ASSN Dues & Subscriptions 185789 5/12/2015 1,049.00 MINNESOTA STATE HORTICULTURAL SOCIETY Advertising 185790 5/12/2015 265.00 MINNESOTA VALLEY TESTING LAB Other Professional Services 185791 5/12/2015 625.00 MOONLIGHT FREIGHT SERVICES Freight - Bagged 185792 5/12/2015 219.96 MORGAN CREEK VINEYARDS Cost of Sales - Wine 185793 5/12/2015 523.12 M -R SIGN Sign Repair Materials 185794 5/12/2015 94.98 NORTH CENTRAL LABORATORIES Other Professional Services 185795 5/12/2015 155.20 NORTH STAR DENTAL SERVICES Other Professional Services 185796 5/12/2015 1,130.00 NORTH STAR PUMP SERVICE Contractual R&M 185797 5/12/2015 821.02 NORTHERN BUSINESS PRODUCTS Operating Supplies 185798 5/12/2015 43.76 NORTHERN STATES SUPPLY INC Equipment Parts 185799 5/12/2015 750.00 NORTHERN VALLEY TRANSPORT Freight - Bagged 185800 5/12/2015 4,121.25 NU -TELECOM Phone Services 185801 5/12/2015 360.00 NYGAARD INDUSTRIAL PAINTING INC Contractual R&M 185802 5/12/2015 1,113.42 OCCUPATIONAL DEVELOPMENT CENTER Operating Supplies 185803 5/12/2015 50.00 OLMSCHEID, AMANDA Recreation Activity Fees 185804 5/12/2015 187.00 OLSON, JOHN Travel/Conference Expense 185805 5/12/2015 29.99 O'REILLY AUTO PARTS Automotive R&M 185806 5/12/2015 3,087.00 PALLETON OF MINNESOTA Inventory - Bulk Product 185807 5/12/2015 6,039.47 PARALLEL TECHNOLOGIES INC Machinery & Equipment 185808 5/12/2015 29.00 PENKE, JACKIE Miscellaneous Expense 185809 5/12/2015 18,142.82 PHILLIPS WINE & SPIRITS Cost of Sales - Wine 185810 5/12/2015 15.00 PHILLIPS, RICHARD Tree Applications/Permits 185811 5/12/2015 187.10 POSITIVE ID INC Miscellaneous Expense 185812 5/12/2015 42.85 PROMAXX TRUCK PARTS Automotive R&M 185813 5/12/2015 149.00 QUADE ELECTRIC Repair & Maintenance Supplies 185814 5/12/2015 630.00 QUALITY FLOW SYSTEMS Contractual R&M 185815 5/12/2015 3,121.61 R & R EXCAVATING Improv other than Buildings 185816 5/12/2015 61.00 RAININ INSTRUMENT LLC Equipment Parts 185817 5/12/2015 2,000.00 RAMAKER & ASSOCIATES INC Machinery & Equipment 185818 5/12/2015 171.00 RIEWER, RODNEY J. & ANN M. Recreation Activity Fees 185819 5/12/2015 1,000.00 RIVER OF HOPE/CROW RIVER SIGNS Loans Made 185820 5/12/2015 1,946.53 ROYALTIRE Automotive R&M 185821 5/12/2015 399.95 RUNNING'S SUPPLY Small Tools & Minor Equipment 185822 5/12/2015 11,800.00 SCHIMMEL CONSTRUCTION LLC Loans Made 185823 5/12/2015 104.92 SCHMELING, TYLER Uniforms & Personal Equip 185824 5/12/2015 96.00 SCHULTZ, TAMELA Operating Supplies 185825 5/12/2015 4,381.07 SEH Other Professional Services 185826 5/12/2015 165.03 SEPPELT, MILES Travel/Conference Expense 185827 5/12/2015 200.00 SHAW, KAREN Other Professional Services 185828 5/12/2015 28,385.00 SHI INTERNATIONAL CORP Due from Utilities 185829 5/12/2015 97.55 SHRED -IT USA INC Refuse - Recycling 185830 5/12/2015 69.00 SCRENSEN'S SALES & RENTALS Equipment Rental 185831 5/12/2015 4,848.41 SOUTHERN WINE & SPIRITS OF MN Freight 185832 5/12/2015 7,762.32 SPARTAN STAFFING Temporary Labor - External 185833 5/12/2015 781.65 STAPLES ADVANTAGE Office Supplies 185834 5/12/2015 452.93 STRATEGIC EQUIPMENT AND SUPPLY Operating Supplies CITY OF HUTCHINSON Council Check Register-A Check Issue Dates: 4/29/2015 - 5/12/2015 5/6/2015 Check Number Check Date Amount Vendor Account Description 185835 5/12/2015 4,586.46 STREICH TRUCKING Contractual R&M 185836 5/12/2015 72.24 TASC Admin Fees - HSA/Flex 185837 5/12/2015 169.94 TEK MECHANICAL Repair & Maintenance Supplies 185838 5/12/2015 86.00 TKO WINES Cost of Sales - Wine 185839 5/12/2015 3,280.00 TRANSPORTATION FUNDING GROUP INC. Freight - Bagged 185840 5/12/2015 88.01 TRI COUNTY WATER Operating Supplies 185841 5/12/2015 475.05 UNIVERSAL ATHLETIC SERVICE INC Operating Supplies 185842 5/12/2015 750.00 URBAN SPRITE MEDIA Advertising 185843 5/12/2015 412.12 US BANK EQUIPMENT FINANCE Copy Machine 185844 5/12/2015 1,159.62 USPS-HASLER Postage 185845 5/12/2015 725.00 V & A CARRIER Freight - Bagged 185846 5/12/2015 2,674.60 VERIZON WIRELESS Phone Services 185847 5/12/2015 22,579.50 VIKING BEER Cost of Sales - Beer 185848 5/12/2015 595.40 VIKING COCA COLA Cost of Sales - Miscellaneous 185849 5/12/2015 582.24 VINOCOPIA INC Freight 185850 5/12/2015 720.00 VIVID IMAGE Printing & Publishing 185851 5/12/2015 1,408.83 WASTE MANAGEMENT OF WI-MN Utilities 185852 5/12/2015 92.49 WEST CENTRAL SANITATION INC. Utilities 185853 5/12/2015 1,609.70 WINE COMPANY, THE Freight 185854 5/12/2015 31,040.36 WIRTZ BEVERAGE MINNESOTA Cost of Sales - Liquor 185855 5/12/2015 126.65 ZELLAS Operating Supplies Grand Totals: 553,166.90 CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 4/12/2015-4/25/2015 Apr 28, 2015 01:19PM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 04/25/2015 CDPT 04/28/2015 185677 HART 620.84- 04/25/2015 CDPT 04/28/2015 185678 NCPERS Minnesota 336.00- 04/25/2015 CDPT 04/28/2015 4281501 AFLAC 20.46- 04/25/2015 CDPT 04/28/2015 4281501 AFLAC 130.75- 04/25/2015 CDPT 04/28/2015 4281502 EFTPS 12,203.71- 04/25/2015 CDPT 04/28/2015 4281502 EFTPS 12,203.71- 04/25/2015 CDPT 04/28/2015 4281502 EFTPS 3,613.00- 04/25/2015 CDPT 04/28/2015 4281502 EFTPS 3,613.00- 04/25/2015 CDPT 04/28/2015 4281502 EFTPS 24,263.41- 04/25/2015 CDPT 04/28/2015 4281503 ICMA 2,105.00- 04/25/2015 CDPT 04/28/2015 4281504 ING 1,050.00- 04/25/2015 CDPT 04/28/2015 4281505 Minnesota Dept. of Revenue 10,353.68- 04/25/2015 CDPT 04/28/2015 4281506 MN Child Support System 41.87- 04/25/2015 CDPT 04/28/2015 4281507 MNDCP 250.00- 04/25/2015 CDPT 04/28/2015 4281508 PERA 12,641.49- 04/25/2015 CDPT 04/28/2015 4281508 PERA 12,641.49- 04/25/2015 CDPT 04/28/2015 4281508 PERA 5,981.72- 04/25/2015 CDPT 04/28/2015 4281508 PERA 8,972.58- 04/25/2015 CDPT 04/28/2015 4281508 PERA 26.01- 04/25/2015 CDPT 04/28/2015 4281508 PERA 26.01- 04/25/2015 CDPT 04/28/2015 4281508 PERA 1,944.85- 04/25/2015 CDPT 04/28/2015 4281509 TASC-Flex 359.91- 04/25/2015 CDPT 04/28/2015 4281509 TASC-Flex 1,495.49- 04/25/2015 CDPT 04/28/2015 4281510 TASC-HSA 4,159.36- 04/25/2015 CDPT 04/28/2015 4281510 TASC-HSA 5,230.56- 04/25/2015 CDPT 04/28/2015 4281510 TASC-HSA 657.98- 04/25/2015 CDPT 04/28/2015 4281510 TASC-HSA 653.82- 04/25/2015 CDPT 04/28/2015 4281510 TASC-HSA 1,089.20 - Grand Totals: 28 126,685.90- CITY OF HUTCHINSON Council Check Register -B Check Issue Dates: 4/29/2015 - 5/12/2015 5/6/2015 Check Number Check Date Amount Vendor Account Description 185856 5/12/2015 2,000.00 Center for the Arts & Crow River Signs Sign & Awning Grant Grand Totals: 2,000.00 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Assessment Hearing & Project Award for 2015 PMP Project (L3/P15-03) Department: PW/Eng LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 20 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City received bids (see attached Bid Tabulation) for the 2015 Pavement Management Program project letting on Tuesday, April 7th. The apparent low bidder is Wm. Mueller & Sons Inc. of Hamburg, Minnesota, with a bid of $1,438,541.85 (approximately 4% lower than the final Engineer's Estimate). City staff will provide a brief overview of the project scope, bids and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and assessment issues. The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving the provided Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,812,545.00 Total City Cost: $ 1,418,654.00 Funding Source: Bonding, Utility Funds Remaining Cost: $ 393,891.00 Funding Source: Improvement Special Assessments RESOLUTION NO. 14423 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA -5112 & SA5112A LETTING NO. 3/PROJECT NO. 15-03 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2016 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2015, until the 31st day of December 2016. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 16th day of November, 2015; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 12th day of May 2015. Gary Forcier, Mayor Matt Jaunich, City Administrator COMPILED BY: COMPUTED BY: CHECKED BY: NUMBER OF YEARS INTEREST RATE: ADOPTED: P VANDER VEEN PVANDER VEEN KENT EXNER 10 05/12/2015 ASSESSMENT ROLL NO. 5112 & SA5112A LETTING NO. 3/PROJECT NO. 15-03 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances COST PER FRONT FOOT: $46.38 STREET COST/FF IST HEARING 03/10/2015 2ND HEARING 05/12/2015 2015 BOND FOND 335 FIN ACCT# 335-4700-36101 u d CITY PID NO. a z COUNTY PROPERTY ADDRESS PID NO. OWNER NAME OWNER ADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION CREDIT FF FF TOTAL FF SA5112 TOTAL ACTIVE ASSESSMENT SA5112B TOTAL TOTAL DEFERRED ASSESSMENT ASSESSMENT 1 35117 30 09 0060 23 268 0010 440 Shady Ridge Rd NW David R & Leah E Ellefson 440 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Clark's First Addition 75.00 75.00 $3,478.50 $0.00 $3,478.50 2 35117 30 09 0070 23 268 0020 450 Shady Ridge Rd NW Banjamin Charles Evenson 450 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, Block 1, Clark's First Addition 80.00 80.00 $3,710.40 $0.00 $3,710.40 3 35117 3009 0080 23 268 0030 456 Shady Ridge Rd NW Loren P & PeggyJ Reding 456 Shady Ridge Rd NW Hutchinson MN 55350 Lot 3, Block 1, Clark's First Addition 75.00 75.00 $3,478.50 $0.00 $3,478.50 4 135117 30 16 0020 23 266 0010 390 Shady Ridge Rd NW Gabra L Lokken 390 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Hilltop Addition 80.00 80.00 $3,710.40 $0.00 $3,710.40 5 35 117 30 16 0040 232660030 400 Shady Ridge Rd NW Nathan S White & Michelle M Manteufel- White 400 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 2, Hilltop Addition 80.00 80.00 $3,710.40 $0.00 $3,710.40 6 35 117 30 16 0050 232660040 410 Shady Ridge Rd NW Chad S&Julie S McKee 410 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, Block 2, Hilltop Addition 65.00 65.00 $3,014.70 $0.00 $3,014.70 7 35 117 30 16 0060 232660050 420 Shady Ridge Rd NW Marian E Haapala 420 Shady Ridge Rd NW Hutchinson MN 55350 Lot 3, Block 2, Hilltop Addition 65.00 65.00 $3,014.70 $0.00 $3,014.70 8 35 117 30 16 0070 23 2660060 430 Shady Ridge Rd NW Howard & Rebecca Anderson 430 Shady Ridge Rd NW Hutchinson MN 55350 Lot 4, Block 2, H illtop Add ition 65.00 65.00 $3,014.70 $0.00 $3,014.70 9 35 117 30 16 0180 233260010 170 Shady Ridge Rd NW Red Wing Publishing Company PO Be, 2010 Red Wing MN 55066 Lot 1, Block 1, Tenpart Addition 150.00 150.00 $6,957.00 $0.00 $6,957.00 10 13511730160182 232600030 1170 Shady Ridge Rd NW Red Wing Publishing Company PO Box 2010 Red Wing MN 55066 Lot 3, Block 1, Tenpart Addition 205.04 132.00 73.04 $3,387.60 $0.00 $3,387.60 11 35117 30 16 0390 23 327 0010 370 Shady Ridge Rd NW Guy E Stone Jr & Katherine Stone 370 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Sunset Ridge 80.85 80.85 $3,749.82 $0.00 $3,749.82 12 35117 30 16 0400 23 327 0020 350 Shady Ridge Rd NW lane A Lien 350 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, Block 1, Sunset Ridge 80.85 80.85 $3,749.82 $0.00 $3,749.82 13 35117 30 16 0410 23 327 0030 330 Shady Ridge Rd NW Diane Dauer 330 Shady Ridge Rd NW Hutchinson MN 55350 Lot 3, Block 1, Sunset Ridge 80.34 80.34 $3,726.17 $0.00 $3,726.17 14 35117 30 16 0420 23 327 0040 310 Shady Ridge Rd NW Charles W & Sarah J Smith 310 Shady Ridge Rd NW Hutchinson MN 55350 Lot 4, Block 1, Sunset Ridge 95.00 95.00 $4,406.10 $0.00 $4,406.10 15 35 117 30 16 0470 233270090 300 Connecticut St NW Lois M Chalupsky 300 Connecticut St NW Hutchinson MN 55350 Lot 1, Block 2, Sunset Ridge 100.00 100.00 $4,638.00 $0.00 $4,638.00 16 36117 3012 0150 23 274 0090 455 Shady Ridge Rd NW Roger & Linda Asmussen 455 Shady Ridge Rd NW Hutchinson MN 55350 Lot 8 & N25' of Lot 9, Block 1, Rolling Oaks 3rd Addition 135.00 135.00 $6,261.30 $0.00 $6,261.30 17 136117 3012 0160 23 274 0100 435 Shady Ridge Rd NW Allen & Jana Rothstein 435 Shady Ridge Rd NW Hutchinson MN 55350 5125' of N150' of Lot 9, Block 1, Rolling Oaks 3rd Addition 125.00 125.00 $5,797.50 $0.00 $5,797.50 18 36117 3013 0010 23 274 0110 425 Shady Ridge Rd NW Joshua 1 & Tamarah L Gehlen 425 Shady Ridge Rd NW Hutchinson MN 55350 Lot 10 & 512' of Lot 9, Block 1, Rolling Oaks 3rd Addition 147.00 147.00 $6,817.86 $0.00 $6,817.86 19 36117 3013 0020 23 274 0120 405 Shady Ridge Rd NW Harley & Diane Albers 405 Shady Ridge Rd NW Hutchinson MN 55350 Lot 11, Block 1, Rolling Oaks 3rd Addition 120.00 120.00 $5,565.60 $0.00 $5,565.60 20 36117 3013 0121 23 278 0010 357 Shady Ridge Rd NW Kathleen Andreen 357 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Shady Ridge Estates 58.751 58.75 $2,724.83 $0.00 $2,724.83 21 36117 3013 0122 23 278 0020 355 Shady Ridge Rd NW Lindell E Duhamel 355 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, Block 1, Shady Ridge Estates 58.75 58.75 $2,724.83 $0.00 $2,724.83 22 36117 3013 0123 23 278 0030 347 Shady Ridge Rd NW Aaron J Sanken & Mark 5 Sanken 347 Shady Ridge Rd NW Hutchinson MN 55350 Lot 3, Block 1, Shady Ridge Estates 58.75 58.75 $2,724.83 $0.00 $2,724.83 23 36117 3013 0124 23 278 0040 1345 Shady Ridge Rd NW James J & Christine E Kalenberg 345 Shady Ridge Rd NW Hutchinson MN 55350 Lot 4, Block 1, Shady Ridge Estates 58.75 58.75 $2,724.83 $0.00 $2,724.83 24 136117 3013 0125 23 278 0050 341 Shady Ridge Rd NW Shady Ridge Estates Assn 355 Shady Ridge Rd NW Hutchinson MN 55350 Lot 5, Block 1, Shady Ridge Estates (235-14, d to 1-3-4, B1, SIRE) 0.00 0.00 $0.00 $0.00 $0.00 25 36 117 30 13 0260 230361400 1285 Hwy7 West Quade's Investments LLC 1162 Hwy7 West Hutchinson MN 55350 Part of SW 1/45W 1/4, Section 36-117-302.27 AC 330.00 330.00 $15,305.40 $0.00 $15,305.40 26 36117 3013 0270 23 0361600 225 Shady Ridge Rd NW Henry & Rosalind Ewald -Trust 67598 205th St Darwin MN 1 553241 Pan of SW 1/4 SW 1/4 Section 36-117-30 .86 AC 170.00 170.00 $7,894.60 $0.00 $7,884.60 27 36117 3013 0280 23 0361700 255 Shady Ridge Rd NW Clinton & Cynthia Christensen 255 Shady Ridge Rd NW Hutchinson MN Tract in SW 1/4 200'x 193/73'x 200'x 151.14' EX N70', Section 36-117-30 55350 .58 AC 130.00 130.00 $6,029.40 $0.00 $6,029.40 28 36 117 30 13 0291 230361750 257 Shady Ridge Rd NW Darlene K Weber 257 Shady Ridge Rd NW Hutchinson MN N70' of Tract 200'x 193.73'x 200' x 151.14' in SW 1/4 Section 36-117-30 55350.32 AC 70.00 70.00 $3,246.60 $0.00 $3,246.60 29 35 117 30 08 0080 232620080 700 Shady Ridge Rd NW Joshua Wittman 700 Shady Ridge Rd NW Hutchinson MN 55350 Lot 8, Shady Ridge 205.50 132.00 73.50 $3,408.93 $0.00 $3,408.93 30 35117 30 08 0241 23 263 0010 650 Shady Ridge Rd NW Richard & Linda Martin 650 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Shady Haven 164.08 164.08 $7,610.03 $0.00 $7,610.03 31 35 117 30 08 0242 232630020 630 Shady Ridge Rd NW Dean G Nissen Living Trust & Carol R Nissen Living Trust 630 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, Block 1, Shady Haven 60.00 60.00 $2,782.80 $0.00 $2,782.80 32 35117 30 08 0243 23 263 0030 600 Shady Ridge Rd NW Quentin & Lisa Krengel 600 Shady Ridge Rd NW Hutchinson MN 1 553501 Lot 3, Block 1, Shady Haven 104.09 104.09 $4,827.69 $0.00 $4,827.69 33 35117 3009 0020 23 2640010 522 Shady Ridge Rd NW Kutner Family 2005 Revocable Trust Richard &Diane Kuttner Trustees 522 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, MCClure's 1st Addition 167.00 167.00 $7,745.46 $0.00 $7,745.46 34 35 117 30 09 0030 232640020 516 Shady Ridge Rd NW Laurence) Kempenich 516 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, Block 1, MCClure's 1st Addition 165.00 165.00 $7,652.70 $0.00 $7,652.70 35 35 117 30 09 0040 232640030 1301 Campbell Ln NW James M&Janet McClure 1301 Campbell Ln NW Hutchinson MN 55350 Lot 3, Block 1, McClure's 1st Addition 118.00 118.00 0.00 $0.00 $0.00 $0.00 36 135117 3009 0090 23 268 0040 462 Shady Ridge Rd NW Wesley & Donna Holm 462 Shady Ridge Rd NW Hutchinson MN 55350 Lot 4, Block 1, Clark's 1st Addition 80.00 80.00 $3,710.40 $0.00 $3,710.40 37 35117 3009 0100 23 268 0050 470 Shady Ridge Rd NW David & Donna We 470 Shady Ridge Rd NW Hutchinson MN 55350 Lot 5, Block 1, Clark's 1st Addition 75.00 75.00 $3,478.50 $0.00 $3,478.50 38 35117 30 09 0110 23 268 0060 478 Shady Ridge Rd NW Ethan J & Sarah G Meyer 478 Shady Ridge Rd NW Hutchinson MN 55350 Lot 6, Block 1, Clark's 1st Addition 80.00 80.00 $3,710.40 $0.00 $3,710.40 39 35117 3009 0120 23 268 0070 486 Shady Ridge Rd NW Trent A & Shawne LJohnson 486 Shady Ridge Rd NW Hutchinson MN 1 55350 Lot 7, Block 1, Clark's 1st Addition 75.00 75.00 $3,478.50 $0.00 $3,478.50 40 35117 3009 0130 23 268 0080 492 Shady Ridge Rd NW Shane D & Kimberly M Kruse 492 Shady Ridge Rd NW Hutchinson MN 1 55350 Lot 8, Block 1, Clark's 1st Addition 75.00 75.00 $3,478.50 $0.00 $3,478.50 41 35 117 3009 0140 23 268 0090 498 Shady Ridge Rd NW Anthony & Cheryl Ruppert 498 Shady Ridge Rd NW Hutchinson MN 55350 Lot 9, Block 1, Clark's 1st Addition 90.46 90.46 $4,195.53 $0.00 $4,195.53 42 36117 300S 0030 23 292 0020 703 Shady Ridge Rd NW Roger &Donna Dummer 703 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 2, Helland's 2nd Addition 95.99 95.99 $4,452.02 $0.00 $4,452.02 G:W SESSMENT ROLLSIROLLS1201SSA-5112-L3P15-03-Pvmt Mgmf-Golf Course Rd& Shady Ridge Rd N1v-G ASSESSMENT ROLL AR -5112 OP15-n1A,. - Page 1 of4 43 36117 3005 0040 23 292 0030 721 Shady Ridge Rd NW Steven & Beth Jensen 721 Shady Ridge Rd NW Hutchinson I MN 1 55350 Lot 2, Block 2, Helland's 2nd Addition 87.99 1 87.99 $4,080.98 $0.00 1 $4,080.98 COMPILED BY: P VANDER VEEN COMPUTED BY: PVANDER VEEN CHECKED BY: KENT EXNER NUMBER OF YEARS 10 INTEREST RATE: ADOPTED: ASSESSMENT ROLL NO. 5112 & SA5112A LETTING NO. 3/PROJECT NO. 15-03 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Or (CSAH 12) and Shady Ridge Road NW from State Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances COST PER FRONT FOOT: $46.38 STREET COST/FF IST HEARING 03/10/2015 2ND HEARING 05/12/2015 2015 BOND FUND 335 FIN ACCT# 335-4700-36101 O COUNTY CITY PID NO. PROPERTY ADDRESS Q Z PID NO. OWNER NAME OWNER ADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FF SA5112 TOTALE ASSESSMENT SA5112B TOTAL TOTAL DEFERRED ASSESSMENT ASSESSMENT 44 36117 3005 005 232920040 727 Shady Ridge Rd NW Eugene C Speiser 727 Shady Ridge Rd NW Hutchinson MN 55350 Lot 3, Block 2, Helland's 2nd Addition 87.99 87.99 $4,080.98 $0.00 $4,080.98 45 36 117 30 05 0060 232920050 731 Shady Ridge Rd NW Robert & Laurie Wendorff 731 Shady Ridge Rd NW Hutchinson MN 55350 Lot 4, Block 2, Helland's 2nd Addition 98.60 98.60 $4,573.07 $0.00 $4,573.07 46 36117 3012 0010 23 292 0010 531 Shady Ridge Rd NW Lyndon H & Anita Z Peterson 531 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Helland's 2nd Addition 120.00 120.00 0.00 $0.00 $0.00 $0.00 47 136117 3012 0080 23 274 0020 521 Shady Ridge Rd NW Glenn Deterling 521 Shady Ridge Rd NW Hutchinson MN 55350 Lot 1, Block 1, Rolling Oaks 3rd Addition 117.45 117.45 $5,447.33 $0.00 $5,447.33 4836117 30120090 23 274 0030 511 Shady Ridge Rd NW Brian M & Sheila L Murphy 511 Shady Ridge Rd NW Hutchinson MN 55350 Lot 2, Block 1, Rolling Oaks 3rd Addition 117.15 117.15 $5,433.42 $0.00 $5,433.42 49 36117 30 12 0100 23 274 0040 501 Shady Ridge Rd NW Dennis & Beverly Murphy 501 Shady Ridge Rd NW Hutchinson MN 55350 Lot 3, Block 1, Rolling Oaks 3rd Addition 117.15 117.15 $5,433.42 $0.00 $5,433.42 50 36117 3012 0110 23 274 0050 495 Shady Ridge Rd NW Robert M & Carol L Wlehr 495 Shady Ridge Rd NW Hutchinson MN 55350 Lot 4, Block 1, Rolling Oaks 3rd Addition 117.15 117.15 $5,433.42 $0.00 $5,433.42 51 36117 3012 0120 23 274 0060 485 Shady Ridge Rd NW G John & Diana D Anderson, Trustees Diana Anderson Trust 485 Shady Ridge Rd NW Hutchinson MN 55350 Lot 5, Block 1, Rolling Oaks 3rd Addition 117.15 117.15 $5,433.42 $0.00 1 $5,433.42 52 36117 3012 0130 23 2740070 475 Shady Ridge Rd NW Rick D & Kimberly 1 Morrow 475 Shady Ridge Rd NW Hutchinson MN 55350 Lot 6, Block 1, Rolling Oaks 3rd Addition 117.15 117.15 $5,433.42 $0.00 $5,433.42 53 36117 3012 0140 23 274 0080 465 Shady Ridge Rd NW Thomas M & Valerie 1 Hanna 465 Shady Ridge Rd NW Hutchinson MN 55350 Lot 7, Block 1, Rolling Oaks 3rd Addition 117.15 117.15 $5,433.42 $0.00 $5,433.42 Sub -Total - SA5112 (L3P15-03) Shady Ridge Rd NW 1 5,609.13 502.00 5,107.13 $236,868.69 $0.001 $236,868.69 COMPILED BY: P VANDER VEEN COMPUTED BY: PVANDERVEEN CHECKED BY: KENT EXNER NUMBER OF YEARS 10 INTEREST RATE: ADOPTED: ASSESSMENT ROLL NO. 5112 & SA5112A LETTING NO. 3/PROJECT NO. 15-03 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Or (CSAH 12) and Shady Ridge Road NW from State Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances COST PER FRONT FOOT: $52.00 STREET COST/FF IST HEARING 03/10/2015 2ND HEARING 05/12/2015 2015 BOND FUND 335 FIN ACCT# 335-4700-36101 G O COUNTY CITY PID NO. PROPERTY ADDRE55 U z PID NO. OWNER NAME OWNER ADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FF SA5112 TOTAE ASSESSMENT TOTAL TOTAL DEFERRED ASSESSMENT ASSESSMENT 54 25117 30110060 23 327 0120 1205 Heritage Ave NW Roger W & Rita M Tiede 1225 Heritage Ave NW Hutchinson MN 55350 Lot 12, Block 1, Fairway Estates 133.78 133.78 0.00 $0.00 $0.00 $0.00 55 25117 30 14 0010 23 3260010 1207 Oakwood Ln NW Theodore & Catherine Matthews 1207 Oakwood Ln NW Hutchinson MN 55350 Lot 1, Block 1, Oakwood Addition 311.74 311.74 0.00 $0.00 $0.00 $0.00 56 25117 30 14 0020 23 326 0020 1205 Oakwood Ln NW Kathryn M Beeler 1205 Oakwood Ln NW Hutchinson MN 55350 Lot 2, Block 1, Oakwood Addition 148.69 148.69 0.00 $0.00 $0.00 $0.00 57 25 117 30 14 0030 23 326 0030 1203 Oakwood Ln NW Scott R & Abrah S Renning 1203 Oakwood Ln NW Hutchinson MN 55350 Lot 3, Block 1, Oakwood Addition 225.68 225.68 0.00 $0.00 $0.00 1 $0.00 58 25117 30 14 0040 23 3260040 1201 Oakwood Ln NW Joseph M & Amanda 1 Mayland 1201 Oakwood Ln NW Hutchinson MN 55350 Lot 4, Block 1, Oakwood Addition 4300 43.00 0.00 $0.00 $0.00 $0.00 59 25117 30 14 0100 23 326 0100 1220 Oakwood Ln NW Duane M & Tamara R Jelkin 1220 Oakwood Ln NW Hutchinson MN 55350 Lot 10, Block 1, Oakwood Addition 118.79 118.79 0.00 $0.00 $0.00 $0.00 60 25117 30 14 0110 23 3270210 1257 Birdie Cir NW Ryan A & Stacy J Jurgenson 20418 205th Ct Hutchinson 55350- MN 4389 Lot 9, Block 2, Fairway Estates 296.43 296.43 0.00 $0.00 $0.00 $0.00 61 25 117 30 14 0120 23 327 0220 1267 Birdie Cir NW Larry & Sharon Rome 1267 Birdie C1r NW Hutchinson MN 1 55350 Lot 10, Block 2, Fairway Estates 139.46 139.46 0.00 $0.00 $0.00 $0.00 62 25 117 30 14 0150 23 327 0250 1200 Heritage Ave NW Randy & Mary Breuer 1200 Heritage Ave NW Hutchinson MN. 55350 Lot 13, Block 2, Fairway Estates 146.78 146.78 0.00 $0.00 $0.00 $0.00 63 25117 30 14 0171 23 289 0010 116513th Ave NW David P & Roxanne M Pull,mbek & William R & Burdells M Main 116513th Ave NW Hutchinson MN 55350 Lot 1 EX E120', Block 1, Krsiean Acres 303.23 132.00 171.23 $8,903.96 $0.00 $8,903.96 64 25117 30 14 0190 23 289 0030 116013th Ave NW J Scott Plowman Family Trust 1204 Oakwood Ln NW Hutchinson MN 55350 Lot 1 EX N168' of Ely 120', Block 2, Krsiean Acres 304.15 264.00 40.15 $2,087.80 $0.00 $2,087.80 65 25117 30 14 0260 23 4280290 1205 Oakwood Ct NW Bart P & Melissa Bradford 20752196th Rd Hutchinson MN 55350 Lot 1, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 66 25117 30 14 0270 23 428 0300 1203 Oakwood Ct NW Richard 1 & Dee Ann Crosby 1203 Oakwood Ct NW Hutchinson MN 55350 Lot 2, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 67 25117 30 14 0280 23 4280310 1201 Oakwood Ct NW Rebecca 1 Christians 1201 Oakwood Ct NW Hutchinson MN 55350 Lot 3, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 68 25 117 30 14 0290 23 428 0320 1199 Oakwood Ct NW Ada E Schauer Amundson 3005 Bryan#H10 Mission TX 78572 Lot 4, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 69 25117 30 14 0300 23 4280330 1197 Oakwood Ct NW Rollin E & Carol M Kubasch 1197 Oakwood Ct NW Hutchinson MN 55350 Lot 5, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 70 25117 30 14 0310 23 4280340 1195 Oakwood Ct NW Guy F Ettel 1195 Oakwood Ct NW Hutchinson MN 55350 Lot 6, Block 3, Fairway Estates second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 71 25117 30 14 0320 23 4280350 1193 Oakwood Ct NW Tyrone V & Vereen L Wacker 1193 Oakwood Ct NW Hutchinson MN 55350 Lot 7, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 72 25117 30 14 0330 23 4280360 1191 Oakwood Ct NW Everett G & Katherine A Hantge 1191 Oakwood Ct NW Hutchinson MN 55350 Lot 8, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 73 25 117 30 14 0340 23 428 0370 1189 Oakwood Ct NW Norma& Richard Cowman Trustees 1189 Oakwood Ct NW Hutchinson MN 55350 Lot 9, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 74 25 117 30 14 0350 23 428 0380 1187 Oakwood Ct NW Lee R& Judy A Thunstrom 1187 Oakwood Ct NW Hutchinson MN 55350 Lot 10, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 75 25 117 30 14 0360 23 428 0390 1185 Oakwood Ct NW Nina V Mattkins 1185 Oakwood Ct NW Hutchinson MN 55350 Lot 11, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 76 25117 3014037023 4280400 1183 Oakwood Ct NW George 5 Stanley Sr & Susan A Stanley 1183 Oakwood Ct NW Hutchinson MN 55350 Lot 12, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 77 25117 30140380 23 4280410 1181 Oakwood Ct NW Donald E & Marion Padrnos 1181 Oakwood Ct NW Hutchinson MN 553501 Lot 13, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 G:WSSESSMENT ROLLSIROLL5120151SA-5112-0P15-03-P,ml Mgmt - Golf Course Rd&Shady Ridge Rd N -23 -ASSESSMENT ROLL AR -5112 L3P15-a3.A-Paga2of4 78 1 25 117 30 14 0390 234280420 1179 Oakwood Ct NW Frederick Schmidt Etal Trust 810 Willow Or SW Hutchinson MN 1 55350 Lot 14, Block 3, Fairway Estates Second Addition 1 23.044 1 23.044 $1,198.29 $0.00 1 $1,198.29 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5112 & SA5112A COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN LETTING NO. 3/PROJECT NO. 15-03 $52.00 STREET COST/FF CHECKED BY: KENT EXNER 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Highway 7 to IST HEARING 03/10/2015 NUMBER OF YEARS 10 approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, 2ND HEARING 05/12/2015 INTEREST RATE: stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances 2015 BOND FUND 335 ADOPTED: FIN ACCT# 335-4700-36101 G O COUNTY LEGAL DESCRIPTION CREDIT TOTAL SA5112 TOTAL TOTAL a CITY PID NO. PID NO. PROPERTY ADDRESS OWNER NAME OWNER ADDRESS ADDITION OR SUBDIVISION FF FF FF TOTAL ACTIVE DEFERRED ASSESSMENT SMENT ASSES ASSESSMENT 79 25117 30 14 0400 23 428 0430 1177 Oakwood Ct NW Jonathan C & Laura J Beach 1177 Oakwood Ct NW Hutchinson MN 55350 Lot 15, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 80 25117 30 14 0410 23 4280440 1175 Oakwood Ct NW Richard N & Sandra D Lennes Trust 1175 Oakwood Ct NW Hutchinson MN 55350 Lot 16, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 81 25117 30 14 0420 23 4280450 1173 Oakwood Ct NW Bart P & Melissa Bradford 20752196th Rd Hutchinson MN 55350 Lot 17, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 82 25117 30 14 0430 23 4280460 1171 Oakwood Ct NW Richard J &Jeanne E Stewart 1171 Oakwood Ct NW Hutchinson MN 55350 Lot 18, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 83 25117 30 14 0440 23 4280470 1169 Oakwood Ct NW Diane L Hess 1169 Oakwood Ct NW Hutchinson MN 55350 Lot 19, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 84 25117 30 14 0450 23428 D480 1167 Oakwood Ct NW John J & Loretta M Bernhagen 1167 Oakwood Ct NW Hutchinson MN 55350 Lot 20, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 85 25117 30 14 0460 23 4280490 1156 Oakwood Ct NW Lavonne J Flemming 1156 Oakwood Ct NW Hutchinson MN 55350 Lot 21, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 86 25117 30 14 0470 23 4280500 1162 Oakwood Ct NW Amanda M Donnay 1162 Oakwood Ct NW Hutchinson MN 55350 Lot 22, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 87 25 117 30 14 0480 23 428 0510 1168 Oakwood Ct NW Patricia& Brandon Marconcini 1168 Oakwood Ct NW Hutchinson MN 55350 Lot 23, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 1174 Oakwood Ct NW 88 25117 30 14 0490 23 4280520 11174 Oakwood Ct NW Nancy K & Leroy H Mackedanz P 0 Box 67 Hutchinson MN 553501 Lot 24, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 89 25117 30 14 0500 23 428 0530 1180 Oakwood Ct NW Jon I & Norma M Schwichtenberg 1180 Oakwood Ct NW Hutchinson MN 55350 Lot 25, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 90 25 117 30 14 0510 23 428 0540 1186 Oakwood Ct NW Beverly l Luke Trust 1186 Oakwood Ct NW Hutchinson MN 55350 Lot 26, Block 3, Fairway Estates Second Addition 23.044 23.044 $1,198.29 $0.00 $1,198.29 Lot 27, Block 3, Fairway Estates Second Addition 91 25 117 30 14 0520 23 428 0550 1192 Oakwood Ct NW Hutchinson Fairway Development 114 Sandy Hook Rd Chanhassen MN 55317(599.15/26spread--26) 0 0.00 $0.00 $0.00 $0.00 Lot 1, Block 1, Bethke's Rolling Greens Townhouse Addition (609.9'/20 spread to L2-5, BI, BRGTH Add. & L1-9, Bl BRGTH2nd Add, & U-9, Bl, 92 36 117 30 03 G090 23 286 0010 958 Rolling Greens Ln NW Rolling Greens Townhouse Assoc 1006 Rolling Greens Ln NW Hutchinson MN 55350 BRGTH3rd Add 0 0.00 $0.00 $0.00 $0.00 93 36117 3003 0100 23 286 0020 966 Rolling Greens Ln NW Scott A & Cindy R Decker 966 Railing Greens Ln NW Hutchinson MN 55350 Lot 2, Block 1, Bethke's Rolling Greens Townhouse Addition 30.495 30.50 $1,585.74 $0.00 $1,585.74 94 36117 3003 0110 23 2860030 964 Rolling Greens Ln NW Ernest & Glenda Nelson 964 Rolling Greens Ln NW Hutchinson MN 55350 Lot 3, Block 1, Bethke's Rolling Greens Townhouse Addition 30.495 30.50 $1,585.74 $0.00 $1,585.74 95 36 117 30 03 0120 23 286 0040 962 Rolling Greens Ln NW lames& Donna Mills Trustees 962 Rolling Greens Ln NW Hutchinson MN 55350 Lot 4, Block 1, Bethke's Rolling Greens Townhouse Addition 30.495 30.50 $1,585.74 $0.00 $1,585.74 96 36117 3003 0130 23 286 0050 960 Rolling Greens Ln NW Vicki J Hoeft 960 Rolling Greens Ln NW Hutchinson MN 1 55350 Lot 5, Block 1, Bethke's Rolling Greens Townhouse Addition 30.495 30.50 $1,585.74 $0.00 $1,585.74 N279.65' of W805.19' Ex N'ly 139.83' NE 1/4 of NW 1/4, Section 36-117-3 2.54 AC NII Levi: Thai part of Me htnl Half of- Northwest Quarter IN 1/2 of NW 1/4) of Section ThPty-six 136), Township One Hundred Seventeen (117) N-1h, Range Thirty (30) win, described as follows, tp-wIF. Wmmennng at then nvetcorner of said Northwest Quarter(NW 1/4); thence Westerly along the North line -id Northwest Quarter (Nw 1/4). tli--of 1319.12 tee[ to tM1e point of beginning pf the parcel M1erelh tles<dbed; thence Southerly tle0etting a8 degrees, 07 minuhz lek a dlrtance of 279.fit✓feet� thence Easterly parallel wtth said N-1, Iine, a distance fart Northerly 97 36 117 30 03 0143123 036 0100 1020 Golf Course Rd NW Mark D& Wendy L Schierman 540 Hidden Or SW Hutchinson MN of 805.19 loth¢ centerline of County HlgM1way No. 12; thence along said ri, a distance of 382.]4 feet tp said North Iine; thence Westerly along said North line a ntri, 55350a tante pr]s3sofeatmthe vpimpf Beginning.-A-33- 279.65 279.65 $14,541.80 $0.00 $14,541.80 lot 1, B oc 1, Bethke's Rolling Greens Second Townhouse Addition (609.9'/20 spread to L2-5, Bl, BRGTH Add. & L1-9, 81 BRGTH2nd Add, & L2-9, Bl, 98 36 117 30 03 0150 23 287 0010 984 Rolling Greens Ln NW Rolling Greens Twnhse Assn 1006 Rolling Greens Ln NE Hutchinson MN 55350 BRGTH3rd Add 0.00 $0.00 $0.00 $0.00 99 36117 3003 0160 23 287 0020 982 Rolling Greens Ln NW Theodore & Patricia Beatty 982 Rolling Greens Ln NW Hutchinson MN 55350 Lot 2, Block 1, Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 100 36117 3003 0170 23 287 0030 980 Rolling Greens Ln NW Donald & Patricia Stairs 980 Rolling Greens Ln NW Hutchinson MN 55350 Lot 3, Block 1, Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 101 36 117 30 03 0180 23 287 0040 978 Rolling Greens Ln NW Doris E Daggett 978 Rolling Greens Ln NW Hutchinson MN 55350 Lot 4, Block 1, Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 102 1 36117 3003 0190 23 2870050 976 Rolling Greens Ln NW Sidney & Barbara Alsleben 804 Jefferson St 5E Hutchinson MN 55350 Lot 5, Block 1, Bethk.'s Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 103 36117 3003 0200 23 2870060 974 Rolling Green Ln NW Myron & Roxanne Wigen 974 Rolling Greens Ln NW Hutchinson MN 55350 Lot 6, Block 1, Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 104 36117 3003 0210 23 2870070 972 Rolling Greens Ln NW Barbara & Larry McKimm Rev Trust 972 Rolling Greens Ln NW Hutchinson MN 55350 Lot 7, Block 1, Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 105 36117 3003 0220 23 287 0080 970 Rolling Greens Ln NW Myron E III & Roxanne R Wigan 974 Rolling Greens Ln NW Hutchinson MN 55350 Lots, Block 1, Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 106 36 117 30 03 0230123 287 0090 968 Rolling Greens Ln NW Marlys l Anderson Family Trust 968 Rolling Greens Ln NW Hutchinson MN 55350 Lot 9, Block 1, Bethke's Rolling Greens Second Townhouse Addition 30.50 30.50 $1,585.74 $0.00 1 $1,585.74 Lot 1, Block 1, Bethke's Rolling Greens Third Townhouse Addition (609.9'/20 spread to 115, B3, BRGTH Add. & Ll 9, BI BRGTH2nd Add, & L2-9, BI, 107 36117 3003 0240 23 2880010 1016 Rolling Greens Ln NW Rolling Greens Townhouse Association 1006 Rolling Greens Ln Hutchinson MN 55350 BRGTH3rd Add) 0.00 $0.00 $0.00 $0.00 108 3611730030250232880020 1014 Rolling Greens Ln NW Robert E&Janet Carney I 1014 Rolling Greens Ln NW Hutchinson MN I 55350 Lot 2, Block 1,Bethke's Rolling Greens Third Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 G:WSSESSMENT R0 -01-1-015,8A5112- -3F15-03 - -gmf-Golf Course Rd& Shady Ridge Rd MMC -2 ASSESSMENT ROLLAR-5112 L3P15-c3.A -Pag-4 109 1 36117 3003 0260 23 288 0030 1012 Rolling Greens Ln NW Chad B & Jo L Piehl 1012 Rolling Greens Ln NW Hutchinson I MN I 55350 Lot 3, Block 1, Bethke's Rolling Greens Third Townhouse Addition 1 30.50 30.50 $1,585.74 $0.00 1 $1,585.74 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5112 & SA5112A LETTING NO. 3/PROJECT NO. 15-03 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Or (CSAH 12) and Shady Ridge Road NW from State Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances COST PER FRONT FOOT: COMPUTED BY: PVANDER VEEN $52.00 STREET COST/FF CHECKED BY: KENT EXNER 1ST HEARING 03/10/2015 NUMBER OF YEARS 30 2ND HEARING 05/12/2015 INTEREST RATE: 2015 BOND FUND 335 ADOPTED: FIN ACCT# 335-4700-36101 SA5112 AS d COUNTY LEGAL DESCRIPTION CREDIT TOTAL TOTAL TOTAL a Z CITY PID NO. PID NO. PROPERTY ADDRESS OWNER NAME OWNER ADDRESS ADDITION OR SUBDIVISION FF FF FF TOTAL ACTIVE DEFERRED ASSESSMENT ASSESSMENT ASSESSMENT 110 36 117 30 03 0270 232880040 1010 Rolling Greens Lo NW Donald& Jane Bollman Revocable Trust 1010 Rolling Greens Ln NW Hutchinson MN 55350 Lot 4, Block 1, Bethke's Rolling Greens Third Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 111 36117 3003 0280 23 2880050 1008 Rolling Greens Ln NW Wallace & Marilyn Tewes 1008 Rolling Greens Lo NW Hutchinson MN 55350 Lot 5, Block 1, Bethke's Rolling Greens Third Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 Timothy E & Janet L Krasen Martitalized 112 36117 3003 0290 23 2880060 1006 Rolling Greens Ln NW Revocable Trust 1006 Rolling Greens Ln NW Hutchinson MN 55350 Lot 6, Block 1, Bethke's Rolling Greens Third Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 113 36117 3003 0300 23 2880070 1004 Rolling Greens Ln NW Marvin D & Marilyn I Hawker 1004 Rolling Greens Ln NW Hutchinson MN 55350 Lot 7, Block 1, Bethke's Rolling Greens Third Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 114 36117 3003 0310 23 2880080 3002 Rolling Greens Ln NW Paulus W & Gladys 1 Pilgrim 1002 Rolling Greens Ln NW Hutchinson MN 55350 Lot 8, Block 1, Bethke's Rolling Greens Third Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 115 36117 3003 0320 23 2880090 1000 Rolling Greens Ln NW Dwane & Marjorie Bucklin 1000 Rolling Greens Ln NW Hutchinson MN 55350 Lot 9, Block 1, Bethke's Rolling Greens Third Townhouse Addition 30.50 30.50 $1,585.74 $0.00 $1,585.74 10.68 AC (.399 AC Road R/O/W) of NE 1/4 NW 1/4, Section 36-117-30 Ed Legal: BEGINNING AT THE SOUTHEAST CORNER OF THE NORTHEAST QUARTER OF THE NORTH WEST QUARTER (NE 1/4 OF NW 1/4)0F SECTION 36, TOWNSHIP 117, RANGE 30; THENCE WEST I CHAIN; THENCE 11/2DEGREES WEST 4 AND 1/2 CHAINS; THENCE NORTH 24 1/2 DEGREES WEST 8 CHAINS; THENCE NORTH 11 DEGREES WEST 7,93 CHAINS TO THE SECTION LINE; THENCE EAST 965 CHAINS; THENCE SOUTH 2O CHAINS TO THE —CE OF BEGINNING. 116 36 117 30 03 0330 23 036 5700 951 Golf Course Rd NW Charles H Bullert 951 Golf Course Rd NW Hutchinson MN 55350110.68AC1.399AC ROAD R/O/WI OF NE 114 NW 1/4SECTION 16-117-301 280.00 280.00 $14,560.00 $0.00 $14,560.00 10.68 AC (.399 AC Road R/O/W) of NE 1/4 NW 1/4, Section 36-117-30 wIl Legal; BEGINNING AT THE SOUTHEAST CORNER OF THE NORTHEAST QUARTER OFTHE NORTH WEST QUARTER INE 1/4 OF NW 1/41 OF 5ECUON 36,TOW NSHIP 117, RANGE 30; THENCE WEST 1 CHAIN; THENCE NORTH 311/2 DEGREES WEST 4 AND 1/2 CHAINS; THENCE NORTH 24 1/2 DEGREES WEST 8 CHAINS; THENCE NORM 11 DEGREES WEST 7.93 CHAINS TO THE SECTION OF 117 36 117 30 03 0330 23 036 5700 951 Golf Course Rd NW Charles H Bullert 951 Gulf Course Rd NW Hutchinson MN 55350110EM E PIACE BEGINNING. AC 1399 AC ROAD R/O/w1 OF SIC 1/4 NW 1/4 SECTION 36-117-301 871.25 871.25 $0.00 $45,305.00 $45,305.00 Ely 1.20 AC of Lot 1, Block 6, Helland's First Addition - DII Legal: That F—f Lot One 111. Brock SiR 161. Xelland's First Aadrtipn, tlezcribea as follows, to -wit: Beginning at the Northeast corner of said Lot l; thence South 29degrees Ofi minutes 00 rewnds Eazt,170.20 feet: thence on a tangential curve to- left, with a tent—r& of 7 degrees 22 minutes 23 seconds and a radius & 1011.34 feet, 130.13 feet to tM1e Spu -At corner a un 1; thence South 50 degrees III & 1, I- 54 min— W I-- Weet, along the Southerly U t 2D3.6B thence orthw G.oytpapointontheA.—Hy i- of Lot 1, Sala point being South 60 degrees 54 vends West, 148.7 feet from the Northeast corner & ANd Lot 2; thence North W degrees 54 minutes W III— East along the Northerly IIne of Lot 1,148.7 feet to the point & beginnin& according to [he plrt Hereof on file dna of rerord In the Office ai the County Recorder 118 36 117 30 06 0031123 290 0060 805&815 School Rd NW Country Club Manor of Hutchinson 1757th AveS Waite Park MN 56387 in dna for to. County of MF— and State of Ml --a. 300.33 132.00 168.33 $8,753.16 $0.00 $8,753.16 Sub -Total - SA5112 (L3P15-03) Golf Course Rd NW 3,11x.01 x,092.35 3,019.66 $111,717.06 $45,305.00 $157,022.06 TOTAL ASSESSMENT ROLL NO. SA5112 & SA5112A (L3P15-03) 10,721.14 2,59435 13,126.78 $348,585.75 $45,305.00 5393,a9o.7s 0:WSSESSMENTROLL5 OLLSt Olt SA-5112-L3P15-03-Pvml Mgmt-Golf Course Rd&Shady Ridge Rd NM\ 23-ASSESSMENTROLLAR-5112 L3P15-03.A-Page4of4 RESOLUTION NO. 14424 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 3/PROJECT NO. 15-03 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material forthe improvement of: 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances. bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Wm Mueller & Sons Inc of Hamburg MN $1,438,541.85 Duininck Inc of Prinsburg MN $1,561,482.86 Knife River Corporation of Sauk Rapids MN $1,618,690.99 and whereas, it appears that Wm Mueller & Sons Inc of Hamburg MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm Mueller & Sons Inc of Hamburg MN in the amount of $1,438,541.85 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 12th day of May 2015. Mayor, Gary Forcier City Administrator, Matt Jaunich Pagel oft CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3/PROJECT NO. 15-03 2015 PAVEMENT MANAGEMENT - SHADY RIDGE RD NW 8t GOLF COURSE RD NW BID OPENING: 04/07/2015 AT 10:30 AM ENGINEER'S ESTIMATE $1,497,291.00 COMPLETION DATE: 06/17/2016 O ZITEM w I- 6 a to DESCRIPTION F z = F z Q ENGINEER'S ESTIMATE BID PRICE I BID TOTAL $1,497,291.55 Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 coryh@wmmueller.com 952-467-2720 fax 952-467-3894 BID PRICE I BID TOTAL $1,438,541.85 Duininck Inc 408 6th St P O Box 208 Prinsburg MN 56281 estimator@duininck.com 320-978-6011 fax 320-978-4978 BID PRICE I BID TOTAL $1,561,482.86 Knife River Corporation 4787 Shadow Wood Dr NE Sauk Rapids MN 56379 krcmn.subquotes@kniferive r.com 320-258-2943 fax: 320-28-2940 BID PRICE I BID TOTAL $1,618,690.99 2021.501 MOBILIZATION LS 1.0 $0.00 $0.00 $25,500.00 $25,500.00 $41,000.00 $41,000.00 $102,600.00 $102,600.00 2 2104.501 REMOVE WATERMAIN LF 190.0 $7.00 $1,330.00 $1.00 $190.00 $1.00 $190.00 $1.00 $190.00 3 2104.501 REMOVE CURB & GUTTER LF 435.0 $2.65 $1,152.75 $4.50 $1,957.50 $3.00 $1,305.00 $3.00 $1,305.00 4 r71 2104.505 REMOVE BITUMINOUS PAVEMENT SY 9454.0 $2.85 $26,943.90 $3.55 $33,561.70 $2.45 $23,162.30 $4.00 $37,816.00 5 2104.509 REMOVE HYDRANT EA 2.0 $385.00 $770.00 $350.00 $700.00 $375.00 $750.00 $375.00 $750.00 6 2104.509 REMOVE GATE VALVE EA 9.0 $300.00 $2,700.00 $85.00 $765.00 $125.00 $1,125.00 $125.00 $1,125.00 2104.509 REMOVE GATE VALVE MANHOLE EA 2.0 $500.00 $1,000.00 $300.00 $600.00 $425.00 $850.00 $425.00 $850.00 8 2104.509 REMOVE CASTING EA 3.0 $200.00 $600.00 $100.00 $300.00 $45.001 $135.00 $45.00 $135.00 9 2104.513 SAWING BITUMINOUS PAVEMENT FULL DEPTH LF 605.0 $3.50 $2,117.50 $2.50 $1,512.50 $2.65 $1,603.25 $2.65 $1,603.25 10 2104.523 SALVAGE CASTING EA 4.0 $75.00 $300.00 $100.00 $400.00 $85.00 $340.00 $85.00 $340.00 11 2104.523 SALVAGE SIGN EA 3.0 $75.00 $225.00 $75.00 $225.00 $25.00 $75.00 $35.00 $105.00 12 2104.523 SALVAGE HYDRANT EA 1.0 $300.00 $300.00 $300.00 $300.00 $560.00 $560.00 $560.00 $560.00 13 2104.603 ABANDON WATERMAIN PIPE 12" LF 360.0 $4.25 $1,530.00 $9.85 $3,546.00 $7.00 $2,520.00 $7.00 $2,520.00 14 2105.501 COMMON EXCAVATION EV P CY 10392.0 $13.20 $137,174.40 $10.05 $104,439.60 $11.85 $123,145.20 $11.85 $123,145.20 15 2105.522 ISELECT GRANULAR BORROW CV P CY 5264.0 $18.001 $94,752.00 $14.30 $75,275.20 $16.00 $84,224.00 $16.00 $84,224.00 16 2105.541 ISUBGRADE CORRECTION -CLASS 5 AGGREGATE BASE EV CY 450.0 $24.001 $10,800.00 $19.30 $8,685.00 $0.01 $4.50 $0.01 $4.50 17 2105.541 SUBGRADE CORRECTION -CLASS 6(B) AGGREGATE BASE SALVAGED EV CY 365.0 $16.00 $5,840.00 $14.55 $5,310.75 $32.66 $11,920.90 $4.04 $1,474.60 18 2105.604 GEOTEXTILE FABRIC TYPE 5 SY 10525.0 $1.65 $17,366.25 $1.65 $17,366.25 $1.55 $16,313.75 $1.55 $16,313.75 19 2105.604 SOIL STABILIZATION GEOGRID SY 1400.0 $5.85 $8,190.00 $3.65 $5,110.00 $3.00 $4,200.00 $3.00 $4,200.00 20 2112.604 SUBGRADE / BASE PREPARATION SY 21540.0 $2.25 $48,465.00 $2.00 $43,080.00 $2.84 $61,173.60 $2.40 $51,696.00 21 2211.503 AGGREGATE BASE CLASS 5 CV P CY 3584.0 $29.00 $103,936.00 $28.10 $100,710.40 $28.03 $100,459.52 $26.50 $94,976.00 22 2215.501 FULL DEPTH RECLAMATION SY 11015.0 $1.85 $20,377.75 $2.40 $26,436.00 $2.08 $22,911.20 $5.30 $58,379.50 23 2331.603 JOINTADHESIVE LF 12255.0 $0.851 $10,416.75 $0.61 $7,475.55 $0.611 $7,475.55 $0.61 $7,475.55 24 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 1209.0 $3.25 $3,929251 $3.80 $4,594.20 $2.40 $2,901.60 $2.50 $3,022.50 25 2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE -STREET 1 11/2" SY 19489.0 $7.25 $141,295.25 $7.00 $136,423.00 $8.85 $172,477.65 $6.95 $135,448.55 26 2360.503 TYPE SPNWB230C NON -WEARING COURSE MIXTURE -STREET 2%" SY 19489.0 $11.35 $221,200.15 $11.10 $216,327.90 $12.00 $233,868.00 $11.80 $229,970.20 27 2360.503 TYPE SPWEA230B WEARING COURSE MIXTURE- DRIVEWAY 3" SY 347.0 $26.00 $9,022.00 $20.50 $7,113.50 $15.25 $5,291.75 $23.00 $7,981.00 28 2502.541 4" PERF PVC PIPE DRAIN LF 11490.0 $4.75 $54,577.50 $6.00 $68,940.00 $5.95 $68,365.50 $5.95 $68,365.50 29 2502.602 4" PVC PIPE DRAIN CLEANOUT EA 5.0 $145.00 $725.00 $240.001 $1,200.00 $255.00 $1,275.00 $255.001 $1,275.00 30 2502.602 4" PVC PIPE DRAIN SERVICE EA 48.0 $250.00 $12,000.00 $350.00 $16,800.00 $300.00 $14,400.00 $300.00 $14,400.00 31 2502.602 CONNECT PIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE EA 38.0 $150.00 $5,700.00 $250.00 $9,500.00 $125.00 $4,750.00 $125.00 $4,750.00 32 2503.541 12" RC PIPE STORM SEWER DES 3006 CL V LF 361.0 $45.00 $16,245.00 $41.40 $14,945.40 $48.00 $17,328.00 $48.00 $17,328.00 33 2503.602 CONNECT TO EXISTING FORCE MAIN EA 1.0 $700.00 $700.00 $1,150.00 $1,150.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 2503.602 CONNECT TO EXISTING STORM SEWER EA 1.0 $535.00 $535.00 $550.00 $550.00 $995.00 $995.00 $995.00 $995.00 35 2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EA 6.0 $585.00 $3,510.00 $380.00 $2,280.00 $850.00 $5,100.00 $850.00 $5,100.00 36 2503.603 6" DUCTILE IRON PIPE SEWER CL 52 LF 8.0 $22.00 $176.00 $100.00 $800.00 $80.00 $640.00 $80.00 $640.00 37 2503.603 CLEAN & VIDEO TAPE PIPE SEWER LF 3418.0 $1.75 $5,981.50 $1.251 $4,272.50 $1.10 $3,759.80 $1.101 $3,759.80 38 2504.601 TEMPORARY WATER SERVICE LS 1.0 $7,000.00 $7,000.00 $2,000.00 $2,000.00 $4,500.001 $4,500.00 $4,500.00 $4,500.00 39 1 2504.602 CONNECT TO EXISTING WATERMAIN EA 17.0 $1,000.00 $17,000.00 $905.00 $15,385.00 $995.00 $16,915.00 $995.00 $16,915.00 40 2504.602 HYDRANT EA 6.0 $5,400.00 $32,400.00 $4,113.00 $24,678.00 $3,825.00 $22,950.00 $3,825.00 $22,950.00 41 2504.602 ADJUST GATE VALVE EA 7.0 $325.00 $2,275.00 $255.00 $1,785.00 $300.00 $2,100.00 $300.00 $2,100.00 42 2504.602 6" GATE VALVE EA 12.0 $1,450.00 $17,400.00 $2,181.00 $26,172.00 $2,255.00 $27,060.00 $2,255.00 $27,060.00 43 2504.602 8" GATE VALVE EA 5.0 $2,500.00 $12,500.00 $1,527.00 $7,635.00 $2,120.00 $10,600.00 $2,120.00 $10,600.00 44 2504.602 12" GATE VALVE EA 1.0 $3,500.00 $3,500.00 $2,190.00 $2,190.00 $3,185.00 $3,185.00 $3,185.00 $3,185.00 45 2504.602 18" BUTTERFLY VALVE EA 3.0 $5,500.001 $16,500.00 $3,280.00 $9,840.00 $4,700.00 $14,100.00 $4,700.001 $14,100.00 46 2504.602 1" CORPORATION STOP EA 1.0 $1,250.00 $1,250.00 $493.00 $493.00 $570.00 $570.00 $570.00 $570.00 47 2504.602 1.5" CORPORATION STOP EA 3.0 $1,250.00 $3,750.00 $627.00 $1,881.00 $1,300.00 $3,900.00 $1,300.00 $3,900.00 48 2504.602 1" CURB STOP AND BOX EA 2.0 $500.00 $1,000.00 $345.00 $690.00 $365.00 $730.00 $365.00 $730.00 49 2504.602 CONNECT TO EXISTING WATER SERVICE EA 1.0 $500.00 $500.00 $102.00 $102.00 $140.00 $140.00 $140.00 $140.00 50 2504.602 6" WET TAP EA 1.0 $4,500.00 $4,500.00 $2,912.00 $2,912.00 $3,800.00 $3,800.00 $3,800.00 $3,800.00 51 2504.603 1"TYPE K COPPER PIPE LF 45.0 $20.00 $900.00 $31.90 $1,435.50 $23.00 $1,035.00 $23.00 $1,035.00 Pagel oft Paget of 2 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3/PROJECT NO. 15-03 2015 PAVEMENT MANAGEMENT - SHADY RIDGE RD NW 8t GOLF COURSE RD NW BID OPENING: 04/07/2015 AT 10:30 AM ENGINEER'S ESTIMATE $1,497,291.00 COMPLETION DATE: 06/17/2016 O ZITEM w I- 6 a to DESCRIPTION F z = F z Q ENGINEER'S ESTIMATE BID PRICE I BID TOTAL $1,497,291.55 Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 coryh@wmmueller.com 952-467-2720 fax 952-467-3894 BID PRICE I BID TOTAL $1,438,541.85 Duininck Inc 408 6th St P O Box 208 Prinsburg MN 56281 estimator@duininck.com 320-978-6011 fax 320-978-4978 BID PRICE I BID TOTAL $1,561,482.86 Knife River Corporation 4787 Shadow Wood Dr NE Sauk Rapids MN 56379 krcmn.subquotes@kniferive r.com 320-258-2943 fax: 320-28-2940 BID PRICE I BID TOTAL $1,618,690.99 52 2504.603 6" WATERMAIN DUCTILE IRON CL 52 LF 42.0 $90.00 $3,780.00 $50.70 $2,129.40 $80.00 $3,360.00 $80.00 $3,360.00 53 2504.603 6" PVC WATERMAIN LF 20.0 $25.00 $500.00 $36.50 $730.00 $45.00 $900.00 $45.00 $900.00 54 2504.603 8" PVC WATERMAIN LF 505.0 $27.00 $13,635.00 $30.50 $15,402.50 $31.00 $15,655.00 $31.00 $15,655.00 55 2504.603 12" PVC WATERMAIN LF 50.0 $31.00 $1,550.00 $39.95 $1,997.50 $58.00 $2,900.00 $58.00 $2,900.00 56 2504.603 18" PVC WATERMAIN LF 419.0 $35.50 $14,874.50 $61.00 $25,559.00 $66.00 $27,654.00 $66.00 $27,654.00 57 2504.608 DUCTILE IRON FITTINGS LB 1958.0 $8.95 $17,524.10 $9.50 $18,601.00 $6.50 $12,727.00 $6.50 $12,727.00 58 2506.502 CATCH BASIN TYPE A EA 14.0 $2,050.00 $28,700.00 $1,641.00 $22,974.00 $2,100.00 $29,400.00 $2,100.00 $29,400.00 59 1 2506.502 ICONST DRAINAGE STRUCTURE DES 48-4020 EA 2.0 $4,400.00 $8,800.00 $2,563.00 $5,126.00 $3,100.00 $6,200.00 $3,100.00 $6,200.00 60 2506.516 CASTING ASSEMBLY EA 3.0 $600.00 $1,800.00 $441.00 $1,323.00 $745.00 $2,235.00 $745.00 $2,235.00 61 2506.522 ADJUST FRAME AND RING CASTING EA 27.0 $675.00 $18,225.00 $890.00 $24,030.00 $849.00 $22,923.00 $1,400.00 $37,800.00 62 2521.501 4" CONCRETE WALK SF 16200.0 $3.75 $60,750.00 $3.35 $54,270.00 $4.24 $68,688.00 $3.60 $58,320.00 63 2521.501 6" CONCRETE WALK SF 224.0 $5.00 $1,120.00 $8.90 $1,993.60 $9.85 $2,206.40 $10.00 $2,240.00 64 2531.501 CONCRETE CURB AND GUTTER DESIGN B618 LF 6496.0 $13.00 $84,448.00 $10.56 $68,597.76 $11.08 $71,975.68 $10.72 $69,637.12 65 2531.501 CONCRETE CURB AND GUTTER DESIGN S LF 29.0 $29.00 $841.00 $17.53 $508.37 $22.21 $644.09 $18.28 $530.12 66 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SY 105.0 $42.00 $4,410.00 $48.541 $5,096.70 $54.44 $5,716.20 $51.651 $5,423.25 67 1 2531.604 CONCRETE CROSS GUTTER SY 46.0 $65.00 $2,990.00 $79.46 $3,655.16 $75.41 $3,468.86 $76.14 $3,502.44 68 2531.618 TRUNCATED DOMES SF 54.5 $38.00 $2,071.00 $30.59 $1,667.16 $30.59 $1,667.16 $30.59 $1,667.16 69 2545.501 INSTALL ELECTRIC LIGHT SYSTEM LS 1.0 $18,000.00 $18,000.00 $15,000.00 $15,000.00 $28,800.00 $28,800.00 $13,750.00 $13,750.00 70 2563.601 TRAFFIC CONTROL LS 1.0 $8,500.00 $8,500.00 $10,000.00 $10,000.00 $10,460.00 $10,460.00 $7,900.00 $7,900.00 71 2564.531 SIGN PANELS TYPE C SF 80.3 $50.00 $4,015.00 $42.50 $3,412.75 $38.00 $3,051.40 $35.00 $2,810.50 72 2564.537 INSTALL SIGN EA 3.0 $200.00 $600.00 $75.00 $225.00 $100.00 $300.00 $115.00 $345.00 73 2573.502 SILT FENCE, TYPE MS LF 5950.0 $2.25 $13,387.50 $1.65 $9,817.50 $1.50 $8,925.00 $2.30 $13,685.00 74 2573.530 STORM DRAIN INLET PROTECTION EA 50.0 $100.00 $5,000.00 $120.001 $6,000.00 $135.00 $6,750.00 $135.00 $6,750.00 75 2573.540 SEDIMENT CONTROL LOG TYPE WOOD FIBER LF 300.0 $4.50 $1,350.00 $3.50 $1,050.00 $1.65 $495.00 $3.25 $975.00 76 2574.525 COMMON TOPSOIL BORROW LV CY 961.0 $26.00 $24,986.00 $26.00 $24,986.00 $22.00 $21,142.00 $22.00 $21,142.00 77 2575.505 SODDING, TYPE LAWN SY 9230.0 $5.50 $50,765.00 $7.00 $64,610.00 $5.00 $46,150.00 $6.10 $56,303.00 78 2575.570 RAPID STABILIZATION METHOD 2 ACRE 1.7 $5,500.00 $9,350.00 $1,750.00 $2,975.00 $2,850.00 $4,845.00 $8,475.00 $14,407.50 79 2582.501 PAVT MSSG RT -ARROW EPDXY EA 1.0 $200.00 $200.00 $125.00 $125.00 $125.00 $125.00 $125.00 $125.00 80 2582.501 PAVT MSSG LT-THRU ARROW EPDXY EA 1.0 $200.00 $200.00 $175.00 $175.00 $175.001 $175.00 $175.00 $175.00 81 2582.502 4" SOLID LINE WHITE-EPDXY LF 45.0 $6.00 $270.001 $1.00 $45.00 $1.00 $45.00 $1.00 $45.00 82 2582.502 24"" STOP LINE WHITE-EPDXY LF 44.0 $7.00 $308.00 $7.00 $308.00 $7.00 $308.00 $7.00 $308.00 83 2582.502 4" BROKEN LINE YELLOW-EPDXY LF 610.0 $3.25 $1,982.50 $1.00 $610.00$1.00 $610.00 $1.00 $610.00 TOTAL LETTING NO. 3/PROJECT NO. 15-03 $1,497,291.55 $1,438,541.85 $1,561,482.86 $1,618,690.99 Paget of 2 El Hutchinson HEALTH Report to the City May 12, 2015 Hutchinson HEALT14 _ °SGite nuance Hutchinson Health Hospital Orthopaedic and Rehab Clinic Mental Health Clinic Dassel Clinic I Hutchinson Health Clinic Cancer Clinic Sleep Clinic Harmony River Hutchinson ~ Hutchinson HEALTH "ADVANCING HEALTH WITH OUR COMMUNITY" IS OUR MISSION AT HUTCHINSON HEALTH Our Vision insures we will: • Provide a caring, personal experience for each patient. • Deliver excellent care supported by evidence - based medical science. • Foster a workplace where all can thrive. • Lead in promoting health and wellness with our community. • Create innovative models of care. Hutchinson HEALTH New Providers at Hutchinson Health Paula Feijo, MD Ali Arbabi, MD Jibril Elabe, MD Hospitalist Hospitalist Hospitalist Hutchinson HEALTH New Providers at Hutchinson Health Jalayna Smith, MD Kathleen Byron, MD Darryl Johnson, DO Family Medicine Family Medicine OB/GYN Hutchinson HEALTH New Providers at Hutchinson Health Julia Bates, PA -C Thomas Nelson, MD Physician Assistant Orthopaedic Surgeon Hutchinson HEALTH New Providers at Hutchinson Health Julia Bates, PA -C Thomas Nelson, MD Physician Assistant Orthopaedic Surgeon Hutchinson HEALTH New Providers at Hutchinson Health Andrea Huseby, PA -C Caitlin Hamilton, PA -C Emily Danielson, PA -C Urgent Care Urgent Care Urgent Care - Hutchinson HEALTH Patient Volumes El Hutchinson ' i EA I TT -7 FY2013 FY2014 Total admissions, including newborns 21367 21508 Inpatient surgeries 608 621 Same Day Center 2,495 21919 ER Visits 8,080 8,809 HH Clinic Visits 777540 797679 HH Mental Health Clinic Visits 16,486 14,982 HH Dassel Clinic Visits 4,172 4,408 HH Orthopaedic Clinic Visits 77270 81102 HH Cancer Clinic Visits 966 11058 - Hutchinson HEALTH Financial Performance Hutchinson HEAL� HH Statement of Operations 2013 2014 Net Operating Revenue 77,872,085 84,246,959 Total Operating Expenses 771622,287 83,369,784 Operating Income 2491798 8771175 Total Non Operating Revenue 1,293,955 6079001 Excess of Rev over Expenses 1,543,753 17484,176 Change in Assets 1,599,807 1,502,301 Operating Margin Percentage .3% 1.0% El Hutchinson HEALTF Community Benefit Report 2014 I I T' - Hutchinson HEALTF Contributing to the Community Community Benefit Total: $4.796 Million *Support Groups *Educational Presentations *Annual Nursing Conference *Disaster Preparedness *Relay for Life *Meeting Space *Athletic Training for Area Schools *Health Professional Internships *Interpretation Services *Auxiliary Donations *Health Fairs *Meals on Wheels *Donations *Uncompensated Care *Mental Health Services Help Line *Prescription Service *Oncology Research Support *Medicaid Underpayment - Hutchinson HEALTF Volunteer Organizations *Hutchinson Health Hospital Auxiliary *Junior Volunteers Em Hutchinson HEALTH Hutchinson Health Employee Numbers Current Total Employees 655 FTE's 441 Active Medical Staff 50 P`A* , A - Hutchinson HEALTH Master Site Planning HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Review of Recent and Upcoming Activities by Hutchinson Waters Organization Department: PW/Eng LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: John Paulson/Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff and potentially representatives of the Hutchinson Waters organization will provide a brief review of recent and upcoming activities of this group. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Discussion of Amending City Code Chapter 74 - Traffic Schedules Department: Administration/Legal LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: At its last meeting, the City Council entered into a discussion regarding bicycling and roller skating on Main Street and directed staff to look into the issue. Since that meeting, various department directors have met and discussed the issue. Under our current ordinance, bicycles, skateboards and roller blades are prohibited from being used on sidewalks in what is called the "downtown business district". It has been the assumption of staff that the downtown business district included Franklin and Hassan Streets. That is true with regard to the operation of snowmobiles in the city, but the operation of bicycles, roller blades, and skateboards is prohibited only on the sidewalks on Main Street between 2nd Avenue North and 4th Avenue South. As staff discussed the issue, we felt that there was a legitimate need to protect the safety of pedestrians on Main Street, but staff also recognized that the chances of conflicts between pedestrians and bicyclists and state boarders on streets other than Main Street is relatively minimal. We felt that this prohibited area could be reduced by one block on the South side up to 3rd Avenue South as there is relatively less pedestrian traffic once you get south of the post office. Therefore, for your discussion is a proposed amended ordinance reflecting this reduced area where operation of bicycles and skateboards on sidewalks is prohibited. Of course, other alternatives for the Council to consider would be allowing the operation of bicycles on Main Street sidewalks after certain hours, or even further, the elimination of this ordinance altogether. Staff will be available at the meeting to answer any questions that the Council may have about this. BOARD ACTION REQUESTED: Discuss and review ordinance amending City Code Chapter 74 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 15-0742 AN ORDINANCE AMENDING CHAPTER OF THE HUTCHINSON CITY CODE — TRAFFIC SCHEDULES The City Council of the City of Hutchinson hereby ordains: CHAPTER 74: TRAFFIC SCHEDULES Schedule I. Downtown area; snowmobile prohibited zone II. Downtown business district SCHEDULE L DOWNTOWN AREA; SNOWMOBILE PROHIBITED ZONE. It is unlawful to operate a snowmobile upon any county road or state highway within the city, or within the designated downtown area, which includes and is bounded by the streets set forth below. Boundaries of Downtown Area Where Snowmobiles are Prohibited The rights-of-way of Franklin, Main and Hassan Streets from Second Avenue North to Fifth Avenue South ('89 Code, § 8.09) (Ord. 92-63, passed 10-27-92) Penalty, see § 10.99 Cross-reference: Snowmobile operating restrictions, see § 73.02 SCHEDULE IL DOWNTOWN BUSINESS DISTRICT. The downtown business district includes the locations set forth below. Downtown Business District Where Riding Bicycles, Roller Skates and the Like is Restricted Street or Ri ht -of- Way Side qf Street Location All sidewalks adjacent to West and east sides From the south side of Second Main Street within the city Avenue North to Eew4h limits A-ventie the north side of Third Avenue South, excluding alleys ('89 Code, § 8.12) (Ord. 97-205, passed 9-9-97) Penalty, see § 10.99 Cross-reference: Use of bicycles, skateboards, roller skates and the like, see § 73.31 Adopted by the Hutchinson City Council this Gary T. Forcier, Mayor day of , 2015. ATTEST: Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 2nd Reading - Amendment to City Code of Ordinances, Chapter 157.06(8)(5) Department: Planning LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Based upon the recommendation of the Hutchinson Planning Commission at its April 21st meeting, the Architectural Design and Quality section of Chapter 157 is proposed to be amended by deleting the last sentence of Section 157.06 (13)(5) which states: "Temporary structures, pole type construction, and metal sheds are not permitted." In addition to the Planning Commission meeting the City Council held the first reading for this amendment at its April 28, 2015 meeting and no comments were made in regards to this issue. This proposed amendment will allow the Planning Commission, City Council, and Staff to utilize information set forth in Chapter 157.06 which regulates Architectural Design and Quality while still allowing the flexibility for various types of construction methods. BOARD ACTION REQUESTED: Approval of 2nd reading and adoption of the amendment to Chapter 157.06(B)(5) of the City Code of ordinances. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Hatten, Dave Hunstad, Dolf Moon, Jean Ward, John Olson, John Paulson, John Webster, Judy Flemming, Kent Exner, Jeff Page, Lenny Rutledge, Marc Sebora, Mike Bahe, Dan Jochum and Kyle Dimler (Persons in attendance at Planning Staff Meeting (in bold) Date: April 15, 2015, for April 21, 2015, Planning Commission Meeting RE: Consideration of Amendment to City Code Chapter 157 — River Overlay District RIVER OVERLAY DISTRICT ORDINANCE AMENDMENTS Staff has deleted a small section of the River Overlay District based on feedback obtained at the March 17, 2015 Planning Commission Meeting. The Architectural Design and Quality section of the ordinance has been amended and the following language was deleted from Chapter 157.06 (B) (5): Temporary structures, pole type construction, and metal sheds are not permitted. This change will allow the Planning Commission, City Council and Staff to utilize the information set forth in Chapter 157.06 which regulates Architectural Design and Quality but still allow the flexibility for various types of construction methods. The following is how Chapter 157.06 (B) (5) is proposed to read: (5) Quality, durable, building materials are required, such as brick, stone, stucco, rock face concrete block, and other durable attractive materials. , pole t�,pa eensti-aetion, and metal sheds are net pefmitted, Please see the following page for the entire language of Chapter 157.06. Recommendation: Staff reviewed the proposed ordinance amendment at the April 13`x' planning staff meeting. Staff is supportive of the proposed ordinance amendment and recommends approval. The Planning Commission should provide feedback on the ordinance and consider public hearing comments in their recommendation to the City Council. PUBLICATION NO. ORDINANCE NO. 15 - 0738 A1N ORDINANCE AMENDING CHAPTER 157.06 RIVER OVERLAY ZONING DISTRICT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Section 157.06 regarding the River Overlay Zoning District as follows: § 157.06 ARCHITECTURAL DESIGN AND QUALITY. (A) New buildings shall be designed and built with consideration for design quality including building height and massing, colors and materials and the character of the architecture. Community objectives include: (1) Require new development to be appropriately designed and scaled to maintain a small town feeling. (2) Complement historic character with building styles appropriate to downtown. (3) Anchor the gateway with new, high quality buildings set on the two north corners of the intersection. (4) Reflect the massing and character of the historic power plant in the new development to express the historic downtown architectural character. (5) Express a riverfront town character by establishing river view corridors and massing new development to preserve these views, being respectful of the waterfront and adjacent parkland. (B) The following standards shall apply to construction within the River Overlay District to meet community objectives for architectural design and quality: (1) Building design review is required for all new buildings requiring site plan review within the Overlay District to determine if the building meets the community objectives identified above. (2) Architecture of new buildings shall be respectful of riverfront views in scale and design. (3) Building design that reflects traditional historic main street design and traditional store fronts is encouraged, such as two-story buildings with flat roofs, store front windows, easily identifiable main entrances, and awnings. (4) Building shall be designed with four-sided architecture, with all four sides receiving design attention, quality materials, and exterior treatments. (5) Quality, durable, building materials are required, such as brick, stone, stucco, rock face concrete block, and other durable attractive materials. Tewipe .n.... struet ..,^ pole type senstmetien' n - (6) Environmentally friendly/green building design and technology such as green roofs are encouraged. (Ord. 08-0500, passed 5-13-08) EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 12th day of May, 2015. Attest: Matt Jaunich Gary T. Forcier City Administrator Mayor First reading of the Ordinance: April 28, 2015 Second reading of the Ordinance: May 12, 2015 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: L9-P1509 Resolution accepting bid/award contract contingent upon grants Department: PW/Eng LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Bids for the 2015 Airport Improvement Project were received on May 6, opened and tabulated. The following bids were received complying with the advertisement: Bidder Amount Bid Duininck Inc of Prinsburg MN $2,128,150.31 Hardrives Inc of Rogers MN $2,203,301.89 Knife River Corp of Sauk Rapids MN $2,594,198.58 It appears that Duininck Inc of Prinsburg MN is the lowest responsible bidder. Bolton-Menk, Airport Engineer, has reviewed the bids and is recommending acceptance of bids and a contingent award of contract (contingent upon receipt of FAA & MnDOT Office of Aeronautics grants) to Duininck Inc of Prinsburg MN. BOARD ACTION REQUESTED: Approve/Deny Resolution 14422 accepting bid and awarding contract contingent upon receipt of grants from the Federal Aviation Administration and the Minnesota Department of Transportation, Office of Aeronautics. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 3,177,436.00 Total City Cost: $ 3,015,149.00 Funding Source: FAA, MnDOT grants Remaining Cost: $ 162,287.00 Funding Source: Infrastructure Maintenance RESOLUTION NO. 14422 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT, CONTINGENT UPON RECEIPT OF FEDERAL AND STATE GRANTS LETTING NO. 9/PROJECT NO. 15-09 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Schedule 1: Runway 15/33 Reclamation Schedule 2: Taxiway A Reclamation Schedule 3: Apron Reclamation Schedule 4: Taxiway Alpha 3 Relocation This work for Schedules 1-4 includes construction of approximately: Bituminous Full Depth Reclamation = 72,000 SY Subgrade Preparation = 72,000 SY Bituminous Paving = 20,000 TONS Concrete Paving = 1,800 SY together with numerous related items of work, all in accordance with Plans and Specifications. Bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Duininck Inc of Prinsburg MN $2,128,150.31 Hardrives Inc of Rogers MN $2,203,301.89 Knife River Corporation of Sauk Rapids $2,594,198.58 and whereas, it appears that Duininck Inc of Prinsburg MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Duininck Inc of Prinsburg MN in the amount of $2,128,150.31 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Airport Engineer and City Engineer. 2. The Airport Engineer and City Engineer are hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. 3. Work done under contract is and shall be contingent upon receipt of grants from the Federal Aviation Administration and the Minnesota Department of Transportation Office of Aeronautics as provided for in the advertisement for Bids, page 00100-2 ofthe specifications, which states "The Owner also reserves the right to only award an amount of work to be constructed based upon the amount of available funding." And as stated in the Notice of Award, page 00510-1 of the specifications. Adopted by the Hutchinson City Council this 12th day of May 2015. Mayor, Gary Forcier City Administrator, Matt Jaunich May 6, 2015 BQ �TaN M P N K , John Olson Public Works Manager City of Hutchinson 1400 Adams Street SE Hutchinson, MN 55350 Consulting Engineers & Surveyors 12224 Nicollet Avenue • Burnsville, MN 55337 Phone (952) 890-0509 • Fax (952) 890-8065 www.bolton-menk.com RE: Hutchinson Municipal Airport — Butler Field (HCD) Runway 15/33, Taxiway A, and Apron Reclamation Project Bid Results & Award Recommendation Dear Mr. Olson: I have completed my review of the Contractor's bid proposals for the aforementioned project and have the following comments and recommendations. Three (3) bids were received for the project on May 6, 2015. Bids were submitted by Duininck Inc., Hardrives Inc., and Knife River Corporation. The bid results as submitted are as follows: BID TOTALS BIDDERS Duininck Inc. Hardrives Inc. Knife River Corporation Engineer's Estimate SCHEDULE 1 $866,909.77 $857,451.72 $1,038,718.62 $1,153,095.32 SCHEDULE 2 $621,894.80 $613,651.59 $717,221.25 $793,914.05 SCHEDULE 3 $522,505.40 $575,368.52 $648,401.27 $734,452.48 SCHEDULE 4 $116,840.34 $156,830.06 $188,257.44 $207,348.54 TOTAL SCHEDULE 1-4 $2,128,150.31 $2,203,301.89 $2,592,598.58 $2,888,810.39 After review of the bidder's proposals, mathematical errors were discovered in both the Hardrives Inc. and Knife River Corporation bid proposals. The mathematical errors are as follows: Hardrives Inc.: 1. Schedule 1, Bid Item P-620-5.1 Temporary Pavement Marking, White, 50% Application a. The total bid amount listed was $1,943.86. The unit price $0.46/SF multiplied by the bid quantity 23,791 equates to $10,943.86. The error did not carry through to the Schedule 1 bid total. H:\HUTC\T51107406\6_Bidding Documents\B_Bid Tabulation\HCD-Bid Recommendation.doc Hutchinson Municipal Airport— Butler Field Runway 15/33, Taxiway A, and Apron Reclamation Project ' Bid Results & Award Recommendation Page 2 Knife River Corporation: 1. Schedule 4 Total Amount a. The total bid amount listed for Schedule 4 was $188,257.44. The total bid amount of Schedule 4 when each bid item is multiplied by the bid quantity is $189,857.44. 2. Schedules 1-4 Total Amount a. The total bid amount listed for Schedules 1-4 was $2,592,598.58. After correcting the bid for the error listed above, the total amount for Schedules 1-4 is $2,594,198.58 After evaluation of the bids and correction for all errors, the revised bid results are as follows: BID TOTALS BIDDERS Duininck Inc. Hardrives Inc. Knife River Corporation Engineer's Estimate SCHEDULE 1 $866,909.77 $857,451.72 $1,038,718.62 $1,153,095.32 SCHEDULE 2 $621,894.80 $613,651.59 $717,221.25 $793,914.05 SCHEDULE 3 $522,505.40 $575,368.52 $648,401.27 $734,452.48 SCHEDULE 4 $116,840.34 $156,830.06 $189,857.44 $207,348.54 TOTAL SCHEDULE 1-4 $2,128,150.31 $2,203,301.89 $2,594,198.58 $2,888,810.39 The bids were further analyzed to determine whether necessary documentation was enclosed with the bid proposal in order to consider the bid as being responsive as specified in the contract documents. It is our opinion that all three bids included the necessary documentation and thereby should be considered responsive. The low bid was found to be approximately 26.3% below the Engineer's estimate. Based on the information analyzed, I would recommend award to the low bidder for all four schedules, Duininck, Inc., for the Runway 15/33, Taxiway A, and Apron Reclamation project, in the amount of $2,128,150.31 contingent on the availability of Federal funds. Sincerely, BOLTON & MENK, INC. Silas Parmar, P.E. Project Manager Enclosures (1) Cc: Sandy Depottey, FAA DMA -ADO Dan Boerner, MnDOT Aeronautics H:\HUTC\T51107406\6_Bidding Documents\B_Bid Tabulation\HCD-Bid Recommendation.doc ABSTRACT OF BIDS HUTCHINSON MUNICIPAL AIRPORT -BUTLER FIELD PUBLICATION NO. 8109 RUNWAY, TAXIWAY, AND APRON RECLAMATION; TAXIWAY ALPHA 3 RELOCATION LETTING NO. 9/PROJECT NO. 15-09 AIP 3-27-0042-16-15 S.P. NO. A4304-33 BMI PROJECT NO.: T51.107406 BID DATE: 5/6/2015 SCHEDULE 1: RUNWAY 15/33 RECLAMATION ITEM NO. ITEM APPROX. QUANT. UNIT 1 GP 105-02 MOBILIZATION 1 LS 2 GP 50-06 CONTRACTOR STAKING 1 LS 3 GP 100 CONTRACTOR QUALITY CONTROL PROGRAM 1 LS 4 D-701-5.1 REMOVE AND SALVAGE 18 -INCH RCP APRON 1 EA 5 D-701-5.2 18 -INCH RCP 24 LF 6 D-701-5.3 INSTALL SALVAGED 1154NCH RCP APRON 1 EA 7 L-108-5.1 NO.8 AWG, 5KV, L-824, TYPE C CABLE, INSTALLED IN DUCT 500 LF 8 L-108-5.2 NO.6, 600 VOLT CABLE, INSTALLED IN DUCT 500 LF 9 L-108-5.3 NO.6 AWG, BARE COPPER COUNTERPOISE W/GROUND RODS 500 LF 10 L-110-5.1 2 -INCH, SCHEDULE 40 PVC CONDUIT 500 LF 11 P-1524.1 UNCLASSIFIED EXCAVATION 500 CY 12 P-1524.2 BORROW MATERIAL 500 CY 13 P401-8.1 BITUMINOUS BASE COURSE 4,549 TON 14 P401-8.2 BITUMINOUS SURFACE COURSE 4,500 TON 15 P-603-5.1 BITUMINOUS TACK COAT 3,369 BY 16 P-620-5.1 TEMPOARARY PAVEMENT MARKING, WHITE, 50% APPLICATION 23,791 SF 17 P-620-5.3 PAVEMENT MARKING, WHITE 23,791 SF 18 P-620-5.4 PAVEMENT MARKING, YELLOW 500 SF 19 P-620-5.5 PAVEMENT MARKING, BLACK 8,881 SF 20 T-901-5.1 SEEDING 3 ACRE 21 T-901-5.1 FERTILIZING 3 ACRE 22 T-905-5.1 SALVAGED TOPSOIL 1 ACRE 23 T-905-5.2 TOPSOIL (FURNISHED OFF-SITE) 250 CY 24 T-908-5.1 MULCHING 3 ACRE 25 NSOi-01 AIRFIELD SAFETY AND TRAFFIC CONTROL 1 LS 26 NS02-01 BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH DEPTH 33,335 SY 27 NS02-02 SUBGRADE PREPARATION 33,335 SY 28 NS02-03 SUBGRADE CORRECTION 741 CY 29 NS03-03 REMOVE AND SALVAGE GUIDANCE SIGN 5 EA 30 NSO4-03 INSTALL SALVAGED GUIDANCE SIGN 5 EA 31 NSO4-06 REPLACE GUIDANCE SIGN PANEL 9 EA TOTAL SCHEDULE 1 ENGINEER'S ESTIMATE Duininck PrInsburg Inc MN Hardrives Inc Rogers MN Knife River Corporation Sauk Rapids MN UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT $84,630.32 $84,630.32 $23,700.00 $23,700.00 $21,262.97 $21,262.97 $80,000.00 $80,000.00 $10,580.00 $10,580.00 $6,100.00 $6,100.00 $5,873.55 $5,873.55 $15,000.00 $15,000.00 $10,000.00 $10,000.00 $1,600.00 $1,600.00 $1,762.07 $1,762.07 $5,000.00 $5,000.00 $250.00 $250.00 $210.00 $210.00 $1,074.71 $1,074.71 $250.00 $250.00 $50.00 $1,200.00 $82.00 $1,968.00 $69.86 $1,676.64 $60.00 $1,440.00 $250.00 $250.00 $275.00 $275.00 $1,074.71 $1,074.71 $250.00 $250.00 $2.50 $1,250.00 $1.60 $800.00 $1.61 $805.00 $1.60 $800.00 $2.50 $1,250.00 $1.10 $550.00 $1.61 $805.00 $1.10 $550.00 $2.50 $1,250.00 $1.50 $750.00 $2.42 $1,210.00 $1.50 $750.00 $10.00 $5,000.00 $4.50 $2,250.00 $4.30 $2,150.00 $4.50 $2,250.00 $25.00 $12,500.00 $4.10 $2,050.00 $7.67 $3,835.00 $18.00 $9,000.00 $40.00 $20,000.00 $15.60 $7,800.00 $13.51 $6,755.00 $18.00 $9,000.00 $80.00 $363,920.00 $73.00 $332,077.00 $63.62 $289,407.38 $73.00 $332,077.00 $80.00 $360,000.00 $85.10 $382,950.00 $80.31 $361,395.00 $88.00 $396,000.00 $3.00 $10,107.00 $0.10 $336.90 $0.87 $2,931.03 $2.50 $8,422.50 $1.00 $23,791.00 $0.43 $10,230.13 $0.46 $10,943.86 $0.43 $10,230.13 $1.00 $23,791.00 $0.42 $9,992.22 $0.45 $10,705.95 $0.42 $9,992.22 $1.00 $500.00 $0.42 $210.00 $0.45 $225.00 $0.42 $210.00 $1.00 $8,881.00 $0.42 $3,730.02 $0.45 $3,996.45 $0.42 $3,730.02 $1,000.00 $3,000.00 $400.00 $1;200.00 $483.62 $1,450.86 $450.00 $1,350.00 $1,000.00 $3,000.00 $400.00 $1,200.00 $311.67 $935.01 $290.00 $870.00 $2,000.00 $2,000.00 $940.00 $940.00 $6,756.74 $6,756.74 $1,000.00 $1,000.00 $25.00 $6,250.00 $18.80 $4,700.00 $24.72 $6,180.00 $23.50 $5,875.00 $1,000.00 $3,000.00 $400.00 $1,200.00 $1,085.46 $3,256.38 $1,010.00 $3,030.00 $5,000.00 $5,000.00 $1,100.00 $1,100.00 $1,292.18 $1,292.18 $5,000.00 $5,000.00 $2.50 $83,337.50 $0.35 $11,667.25 $1.63 $54,336.05 $2.25 $75,003.75 $2.50 $83,337.50. $1.00 $33,335.00. $0.54 $18,000.90 $0.60 $20,001.00 $20.00 $14,820.00 $8.25 $6,113.25 $27.06 $20,051.46 $32.00 $23,712.00 $300.00 $1,500.00 $250.00 $1,250.00 $967.24 $4,836.20 $250.00 $1,250.00 $1,200.00 $6,000.00 $2,650.00 $13,250.00 $1,719.54 $8,597.70 $2,660.00 $13,300.00 $300.00 $2,700.00 $375.00 $3,375.00 $429.88 $3,868.92 $375.00 $3,375.00 $1,153,095.32 $866,909.77 $857,451.72 $1,038,718.62 ABSTRACT OF BIDS HUTCHINSON MUNICIPAL AIRPORT -BUTLER FIELD PUBLICATION NO. 8109 RUNWAY, TAXIWAY, AND APRON RECLAMATION; TAXIWAY ALPHA 3 RELOCATION LETTING NO. 9/PROJECT NO. 15-09 AIP 3-27-0042-16-15 S.P. NO. A43O4-33 BMI PROJECT NO.: T51.107406 RIO DATE- 5/6001.1; SCHEDULE 2: TAXIWAY RECLAMATION ENGINEER'S ESTIMATE Duininck Inc Hardrives Inc Knife River Corporation APPROX. Prinsburg MN Rogers MN Sauk Rapids MN ITEM NO. ITEM QUANT. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 32 GP 105-02 MOBILIZATION 1 LS $58,808.74 $58,808.74 $17,600.00 $17,600.00 $13,922.22 $13,922.22 $20,000.00 $20,000.00 33 GP 50-06 CONTRACTOR STAKING i LS $7,278.31 $7,278.31 $3,700.00 $3,700.00 $3,524.13 $3,524.13 $10,000.00 $10,000.00 34 GP 100 CONTRACTOR QUALITY CONTROL PROGRAM 1 LS $5,000.00 $5,000.00 $1,150.00 $1,150.00 $1,762.07 $1,762.07 $5,000.00 $5,000.00 35 P-101-5.1 SAW -CUTTING BITUMINOUS PAVEMENT 440 LF $5.00 $2,200.00 $1.50 $660.00 $4.38 $1,927.20 $1.50 $660.00 36 P-101-5.2 REMOVE BITUMINOUS PAVEMENT 1,242 BY $5.00 $6,210.00 $4.65 $5,775.30 $3.86 $4,794.12 $7.45 $9,252.90 37 P401-8.1 BITUMINOUS BASE COURSE 3,435 TON $80.00 $274,800.00 $73.00 $250,755.00 $64.22 $220,595.70 $75.00 $257,625.00 38 P-401-8.2 BITUMINOUS SURFACE COURSE 3,435 TON $80.00 $274,800.00 $85.10 $292,318.50 $80.92 $277,960.20 $89.00 $305,715.00 39 P-603-5.1 BITUMINOUS TACK COAT 2,544 BY $3.00 $7,632.00 $0.10 $254.40 $0.84 $2,136.96 $2.50 $6,360.00 40 P-620-5.2 TEMPOARARY PAVEMENT MARKING, YELLOW, 50% APPLICATION 1,410 SF $1.00 $1,410,00 $0.42 $592.20 $0.45 $634.50 $0.42 $592.20 41 P-620-5.4 PAVEMENT MARKING, YELLOW 5,910 SF $1.00 $5,910.00 $0.42 $2,482.20 $0.45 $2,659.50 $0.42 $2,482.20 42 T-901-5.1 SEEDING 3 ACRE $1,000.00 $3,000.00 $400.00 $1,200.00 $483.62 $1,450.86 $450.00 $1.,350.00 43 T-901-5.1 FERTILIZING 3 ACRE $1,000.00 $3,000.00. $400.00 $1,200.00. $311.67 $935.01 $290.00 $870.00 44 T-905-5.2 TOPSOIL (FURNISHED OFF-SITE) 250 CY $25.00 $6,250.00 $18.80 $4,700.00 $25.26 $6,315.00 $23.50 $5,875.00 45 T-908-5.1 MULCHING 3 ACRE $1,000.00 $3,000.00 $400.00 $1,200.00 $1,085.46 $3,256.38 $1,010.00 $3,030.00 46 NSOI-01 AIRFIELD SAFETY AND TRAFFIC CONTROL 1 LS $2,500.00 $2,500.00 $1,100.00 $1,100.00 $1,292.18 $1,292.18 $2,000.00 $2,000.00 47 NS02-01 BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH DEPTH 24,267 BY $2.50 $60,667.50 $0.35 $8,493.45 $1.71 $41,496.57 $2.25 $54,600.75 48 NS02-02 SUBGRADE PREPARATION 24,267 BY $2.50 $60,667.50 $1.00 $24,267.00 $0.58 $14,074.86 $0.60 $14,560.20 49 NS02-03 SUBGRADE CORRECTION 539 CY $20.00 $10,780.00 $8.25 $4,446.75 $27.67 $14,914.13 $32.00 $17,248.00 TOTAL SCHEDULE 2: $793,914.05 $621,894.80 $613,651.59 $717,221.25 SCHEDULE 3: APRON RECLAMATION ENGINEER'S ESTIMATE Duininck Inc Hardrives Inc Knife River Corporation APPROX. Primburg MN Rogers MN Sauk Rapids MN UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT ITEM NO. ITEM QUANT. UNIT 50 GP 105-02 MOBILIZATION 1 LS $54,292.18 $54,292.18 $14,500.00 $14,500.00 $26,543.24 $26,543.24 $25,000.00 $25,000.00 51 GP 50-06 CONTRACTOR STAKING 1 LS $6,716.30 $6,716.30 $5,700.00 $5,700.00 $2,936.78 $2,936.78 $10,000.00 $10,000.00 52 GP 100 CONTRACTOR QUALITY CONTROL PROGRAM 1 LS $2,500.00 $2,500.00 $960.00 $960.00 $1,174.71 $1,174.71 $5,000.00 $5,000.00 53 P-101-5.1 SAW -CUTTING BITUMINOUS PAVEMENT 928 LF $5.00 $4,640.00 $1.50 $1,392.00 $3.69 $3,424.32 $1.50 $1,392.00 54 P-101-5.2 REMOVE BITUMINOUS PAVEMENT 1,804 BY $5.00 $9,020.00 $4.65 $8,38$.60 $4.00 $7,216.00 $4.00 $7,216.00 55 P-101-5.3 REMOVE CONCRETE PAVEMENT 75 BY $10.00 $750.00 $9.85 $738.75 $34.07 $2,555.25 $20.00 $1,500.00 56 P-101-5.4 REMOVE AIRCRAFT TIE -DOWNS 15 SET $500.00 $7,500.00 $76.10 $1,141.50 $470.11 $7,051.65 $600.00 $9,000.00 57 P-152-4.1 UNCLASSIFIED EXCAVATION 1,654 CY $20.00 $33,080.00 $4.10 $6,781.40 $8.07 $13,347.78 $25.00 $41,350.00 58 P-154-5.1 SUBBASE 1,203 CY $50.00 $60,150.00 $29.70 $35,729.10 $40.24 $48,408.72 $25.00 $30,075.00 59 P-208-5.1 CRUSHED AGGREGATE BASE COURSE 300 CY $80.00 $24,000.00 $48.20 $14,460.00 $81.48 $24,444.00 $70.00 $21,000.00 60 P401-8.1 BITUMINOUS BASE COURSE 1,860 TON $80.00 $148,800.00 $73.00 $135,780.00 $64.34 $119,672.40 $78.00 $145,080.00 61 P401-8.2 BITUMINOUS SURFACE COURSE 1,860 TON $80.00 $148,800.00 $85.10 $158,286.00 $81.04 $150,734.40 $92.00 $171,120.00 62 P-501-8.1 PORTLAND CEMENT CONCRETE PAVEMENT, 6 INCHES 1,733 SY $65.00 $112,645.00 $59.00 $102,247.00 $56.30 $97,567.90 $52.39 $90,791.87 63 P-603-5.1 BITUMINOUS TACK COAT 1,378 BY $3.00 $4,134.00 $0.10 $137.80 $0.88 $1,212.64 $2.50 $3,445.00 64 P-605-5.3 JOINT SEALING FILLER 3,180 LF $5.00 $15,900.00 $1.20 $3,816.00 $3.33 $10,589.40 $3.10 $9,858.00 65 P-620-5.4 PAVEMENT MARKING, YELLOW 1,375 SF $1.00 $1,375.00 $0.42 $577.50 $0.45 $618.75 $0.42 $577.50 66 P-620-5.5 PAVEMENT MARKING, BLACK 250 SF $1.00 $250.00 $0.42 $105.00 $0.45 $112.50 $0.42 $105.00 67 T-901-5.1 SEEDING 1 ACRE $1,000.00 $1,000.00 $400.00 $400.00 $483.62 $483.62 $450.00 $450.00 68 T-901-5.1 FERTILIZING 1 ACRE $1,000.00 $1,000.00 $400.00 $400.00 $311.67 $311.67 $290.00 $290.00 69 T-905-5.2 TOPSOIL (FURNISHED OFF-SITE) 50 CY $25.00 $1,250.00 $18.80 $940.00 $25.26 $1,263.00 $23.50 $1,175.00 70 T-908-5.1 MULCHING 1 ACRE $1,000.00 $1,000.00 $400.00 $400.00 $1,085.46 $1,085.46 $1,010.00 $1,010.00 71 NSOI-01 AIRFIELD SAFETY AND TRAFFIC CONTROL 1 LS $1,000.00 $1,000.00 $1,100.00 $1,100.00 $1,182.18 $1,182.18 $2,000.00 $2,000.00 72 NS02-01 BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH DEPTH 13,710 BY $2.50 $34,275.00 $0.35 $4,798.50 $1.71 $23,444.10 $3.00 $41,130.00 73 NS02-02 SUBGRADE PREPARATION 13,710 BY $2.50 $34,275.00 $1.00 $13,710.00 $0.54 $7,403.40 $0.60 $8,226.00 74 NS02-03 SUBGRADE CORRECTION 305 CY $20.00 $6,100.00 $8.25 $2,516.25 $29.99 $9,146.95 $32.00 $9,760.00 75 NS05-01 AIRCRAFT TIE -DOWNS IN BITUMINOUS 5 SET $2,000.00 $10,000.00 $500.00 $2,500.00 $823.60 $4,118.00 $860.02 $4,300.10 76 NS05-02 AIRCRAFT TIE -DOWNS IN CONCRETE 10 SET $1,000.00 $10,000.00 .$500.00 $5,000.00 .$931.97 $9,319.70 .$754.98 $7,549.80 TOTAL SCHEDULE 3: $734,452.48 $522,505.40 $575,366.52 $648,401.27 ABSTRACT OF BIDS HUTCHINSON MUNICIPAL AIRPORT -BUTLER FIELD PUBLICATION NO. 8109 RUNWAY, TAXIWAY, AND APRON RECLAMATION; TAXIWAY ALPHA 3 RELOCATION LETTING NO. 9/PROJECT NO. 15-09 AIP 3-27-0042-16-15 S.P. NO. A4304-33 BMI PROJECT NO.: T51.107406 BID DATE: 5/6/2015 SCHEDULE 4: TAXIWAY ALPHA 3 RELOCATION ITEM NO. ITEM GP 50-06 MOBILIZATION GP 50-06 CONTRACTOR STAKING GP 100 CONTRACTOR QUALITY CONTROL PROGRAM L-108-5.1 NOB AWG, 5KV, L-824, TYPE C CABLE, INSTALLED IN DUCT L-108-5.2 NO.6, 600 VOLT CABLE, INSTALLED IN DUCT L-108-5.3 NO.6 AWG, BARE COPPER COUNTERPOISE W/GROUND RODS L-110-5.1 2 -INCH, SCHEDULE 40 PVC CONDUIT L-110-5.2 2 -INCH RIGID STEEL CONDUIT L-115-5.4 ELECTRICAL HANDHOLE, L-867 P-101-5.2 REMOVE BITUMINOUS PAVEMENT P-152-4.1 UNCLASSIFIED EXCAVATION P-101-5.5 REMOVESUBDRAIN P-154-5.1 SUBBASE P-156-5.1 INSTALLATION AND REMOVAL OF SILT FENCE P-208-5.1 CRUSHED AGGREGATE BASE COURSE P401-8.1 BITUMINOUS BASE COURSE P-401-8.2 BITUMINOUS SURFACE COURSE P-603-5.1 BITUMINOUS TACK COAT P-620-5.4 PAVEMENT MARKING, YELLOW T-901-5.1 SEEDING T-901-5.1 FERTILIZING T-905-5.1 SALVAGEDTOPSOIL T-905-5.2 TOPSOIL (FURNISHED OFF-SITE) T-908-5.1 MULCHING NSOI-01 AIRFIELD SAFETY AND TRAFFIC CONTROL NS03-01 REMOVE AND SALVAGE RETRO -REFLECTOR MARKER NS03-02 REMOVE AND SALVAGE TAXIWAY EDGE LIGHT NS03-03 REMOVE AND SALVAGE GUIDANCE SIGN NSO4-01 L-861 MEDIUM INTENSITY RUNWAY EDGE LIGHT NSO4-02 L -861T MEDIUM INTENSITY TAXIWAY EDGE LIGHT NSO4-03 INSTALL SALVAGED GUIDANCE SIGN NSO4-04 L-853 RETRO -REFLECTOR MARKER NSO4-05 INSTALL SALVAGED RETRO -REFLECTOR MARKER NSO4-06 REPLACE GUIDANCE SIGN PANEL APPROX. QUANT. UNIT 1 LS 1 LS 1 LS 345 LF 300 LF 300 LF 300 LF 45 LF 2 EA 1294 BY 2051 CY 280 LF 918 CY 220 LF 207 CY 159 TON 159 TON 118 BY 1532 SF 2 ACRE 2 ACRE 2 ACRE 200 CY 2 ACRE 1 LS 10 EA 6 EA 2 EA 1 EA 6 EA 2 EA 8 EA 6 EA 2 EA TOTAL SCHEDULE 4 ENGINEER'S ESTIMATE Duininck Inc Hardrives Inc Knife River Corporation Prinsbur. MN Roners MN Sauk Raoids MN $15,359.15 $15,359.15 $4,100.00 $4,100.00 $7,000.00 $7,000.00 $20,000.00 $1,900.89 $1,900.89 $2,400.00 $2,400.00 $1,174.71 $1,174.71 $5,000.00 $5,000.00 $5,000.00 $280.00 $280.00 $1,174.71 $1,174.71 $5,000.00 $2.50 $862.50 $1.60 $552.00 $1.61 $555.45 $1.60 $2.50 $750.00 $1.10 $330.00 $1.61 $483.00 $1.10 $2.25 $675.00 $1.50 $450.00 $2.42 $726.00 $1.50 $10.00 $3,000.00 $4.10 $1,230.00 $4.30 $1,290.00 $4.10 $25.00 $1,125.00 $17.00 $765.00 $8.60 $387.00 $17.00 $1,000.00 $2,000.00 $1,100.00 $2,200.00 $671.70 $1,343.40 $1,100.00 $5.00 $6,470.00 $4.65 $6,017.10 $3.61 $4,671.34 $4.00 $20.00 $41,020.00 $4.10 $8,409.10 $7.42 $15,218.42 $25.00 $5.00 $1,400.00 $3.75 $1,050.00. $23.06 $6,456.80 $3.00 $50.00 $45,900.00 $29.70 $27,264.60 $36.30 $33,323.40 $25.00 $2.00 $440.00 $3.10 $682.00 $7.05 $1,551.00 $2.25 $80.00 $16,560.00 $48.20 $9,977.40 $76.50 $15,835.50 $80.00 $100.00 $15,900.00 $73.00 $11,607.00 $75.59 $12,018.81 $75.00 $100.00 $15,900.00 $85.10 $13,530.90 $93.91 $14,931.69 $89.00 $3.00 $354.00 $0.10 $11.80 $1.10 $129.80 $2.50 $1.00 $1,532.00 $0.42 $643.44 $0.45 $689.40 $0.42 $1,000.00 $2,000.00 $400.00 $800.00 $483.62 $967.24 $450.00 $1,000.00 $2,000.00 $400.00 $800.00 $311.67 $623.34 $290.00 $2,000.00 $4,000.00 $940.00 $1,880.00 $7,002.47 $14,004.94 $1,000.00 $25.00 $5,000.00 $18.80 $3,760.00 $25.26 $5,052.00 $23.50 $1,000.00 $2,000.00 $400.00 $800.00 $1,085.46 $2,170.92 $1,010.00 $1,000.00 $1,000.00 $1,100.00 $1,100.00 $1,182.18 $1,182.18 $2,000.00 $50.00 $500.00 $30.00 $300.00 $53.74 $537.40 $30.00 $200.00 $1,200.00 $210.00 $1,260.00 $300.00 $1,800.00 $210.00 $300.00 $600.00 $250.00 $500.00 $322.41 $644.82 $250.00 $1,100.00 $1,100.00 $1,000.00 $1,000.00 $859.77 $859.77 $1,000.00 $1,100.00 $6,600.00 $1,000.00 $6,000.00 $859.77 $5,158.62 $1,000.00 $1,200.00 $2,400.00 $2,650.00 $5,300.00 $967.24 $1,934.48 $2,660.00 $200.00 $1,600.00 $100.00 $800.00 $171.95 $1,375.60 $100.00 $100.00 $600.00 $40.00 $240.00 $107.47 $644.82 $40.00 $300.00 $600.00 $400.00 $800.00 $456.75 $913.50 $1,200.00 ENGINEER'S ESTIMATE Duininck Inc Hardrives Inc Knife TOTAL SCHEDULES I-4: $2,868,870.39 $2,128,150.31 $2,203,301.89 PERCENT OF ENGINEER'S ESTIMATE $5, $14,151 $4, HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Restructure Airport Commission Terms Department: PW/Eng LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ New Business Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Airport Commission is the only City Board/Commission that has five-year terms. Late last year, discussion began at the Airport Commission regarding the length of the terms. After discussion, the Airport Commission is recommending that the City Council reduce the Airport Commission terms to three years, in line with other City Boards/Commissions. To facilitate the plan, the following schedule of terms is recommended: Current Adjusted Next term ends Joel Schwarze 09/2015 09/2015 * 09/2017 Ross Peterson 09/2016 09/2015 * 09/2017 Dick Freeman 09/2017 09/2016 09/2018 Dave Skaar 09/2018 09/2016 * 09/2018 Cheryl Dooley 09/2019 09/2017 * 09/2019 *Commissioners eligible for a second term Adopting this format will transition Airport Commission members from 5-year terms to 3-year terms, based on their tenure. If approved, there will need to be two Airport Commissioners named in September, 2015, instead of one. BOARD ACTION REQUESTED: Approve/Deny Restructure of Airport Commission Terms Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: May 12, 2015 City of Hutchinson Hutchinson Municipal Airport — Butler Field Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager CC: Matt Jaunich, City Administrator Subject: Restructuring of Airport Commission Terms Beginning in 2014, discussion was undertaken by the Airport Commission regarding the length of terms for Commission members. It was noted that the Airport Commission is the only City Board/Commission with term lengths exceeding three years. After discussion over the winter, at their March 19, 2015 meeting, the Airport Commission voted unanimously to recommend to the City Council that the terms of Airport Commissioners be changed from the current 5 -year terms to 3 -year terms. The method of assigning new term expiration dates was based on the tenure of current Airport Commissioners, as follows: Commission Current Adjusted Next Member term ends term ends term ends Joel Schwarze 09/2015 09/2015 * 09/2017 Ross Peterson 09/2016 09/2015 * 09/2017 Dick Freeman 09/2017 09/2016 09/2018 Dave Skaar 09/2018 09/2016 * 09/2018 Cheryl Dooley 09/2019 09/2017 * 09/2019 *Commissioners eligible for a second term Please note: This change would require two members be appointed this coming September, instead of the one position scheduled. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approve/Deny Proceeding with the 2015 National Citizen Survey Department: Administration LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: This item was briefly discussed at our last meeting. Since that time I have spoken with the Department Directors and put together a list of question to be considered to be included in the survey. Included in your council packet is a "Welcome Packet" from the The National Citizen Survey; a draft time line for the 2015 project; the "basic" survey template for 2015; and a list of some "additional questions" to be considered to be included with the survey template. In preparation of doing this survey, I asked you and the management team for additional direction on three items: 1) Noting that we have about $2,500 left in our budget, what additional services (page 3 of the welcome packet), if any, do we want to consider adding to the survey? 2) Knowing that we have a couple of questions from the survey that we can customize, what, if any, characteristics/ activity do we want to have removed from questions 5 through 10? 3) What type of questions do we want to include in our custom portion of the survey? The sheet in your council packet titled "Sample questions to ask/additions to the survey" were in response to the 3 questions listed above. I would like the Council to review that sheet to make sure you are comfortable with the additions to the survey and ultimately the final format of the survey. If there are additional questions you would like to have considered or changes to the ones proposed, don't hesitate to let me know. To keep on track with the current proposed schedule, I am hoping you will approve the survey format and the additional questions you feel comfortable with. BOARD ACTION REQUESTED: Approve/Deny Proceeding with the 2015 National Citizen Survey with the custom questions as identified by the Council. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 12,510.00 Total City Cost: $ 8,900.00 Funding Source: Remaining Cost: $ 3,610.00 Funding Source: Welcome! Welcome to The National Citizen SurveyTM! This packet will guide you through choosing your options and customizing your survey. You'll see that there are a few electronic files and related input that we'll need from you near the start of the project. This packet includes: Project Customization Checklist................................................................................................... ..... 1 MailingMaterials —Weeks 1-2.............................................................................................................. 2 Sampling— Weeks 1-3.......................................................................................................................... 2 Additional Services Selection — Weeks 1-4........................................................................................... 3 Survey Customizations — Weeks 1-5.................................................................................................... 4 Project Customization Checklist Here's what we will need from you to get The NCS up and running. We've also indicated the rough timing of when we need various materials and decisions. Mailing materials — Weeks 1-2 Page 2 ❑ Logo ❑ Letterhead sample ❑ Name, title and an electronic signature of the person who will be signing the cover letters ❑ Phone number for residents to call with questions Sampling — Weeks 1-3 ❑ GIS boundary files Additional Services — Weeks 1-4 ❑ Selection of services in addition to the Basic Service Survey Customizations — Weeks 1-5 ❑ Community Characteristics (Questions 5 and 6) ❑ Community Participation (Questions 7 through 9) ❑ Services (Question 10) ❑ Custom questions THE NC TM The National Citizen SurveyTM The National Citizen SurveyT" @ 2001-2015 National Research Center, Inc. 2955 Valmont Road, Suite 300 • Boulder, CO 80301 • 303-444-7863 ncs@n-r-c.com 9 www.n-r-c.com Paae 2 Paae 3 Paaes 4 to 6 The National Citizen SurveyT" Mailing Materials — Weeks 1-2 NRC manages the mailing process and we create mailing materials that come "from" you in order to encourage participation in the survey. So, we'll use your letterhead, logo and the signature of the mayor (or another official or administrator, if you prefer) to customize your mailing materials. Graphics guidelines • 30o DPI • of or .jpg format preferred; other formats (e.g., .gif, .png) okay • Grey scale or black and white preferred, color okay Sampling — Weeks 1-3 We track geographic subareas in your community (your choice of district, ward, neighborhood or another type). This helps ensure the best representation of the parts of your community and has no added cost. We will need the GIS boundary information from you that defines these subareas and we are happy to work directly with your GIS staff to accomplish this (just send us contact information for the right person!). GIS data files should be in one of the following formats: • ESRI Personal Geodatabase (.mdb) • ESRI Shapefile (.shp) • MapInfo Table (.tab) 2 The National Citizen SurveyT" Additional Services Selection — Weeks 1-4 The NCS additional services (we call them add-ons) are a popular way to customize and enhance your survey project. Commonly chosen add-ons include: • Custom benchmark comparisons • Geographic subgroup comparisons • Demographic subgroup comparisons While many of the add-ons can be added at any point during The NCS process, some should be chosen right away since they influence the customization of your materials (denoted below with T). The cost of each option is in addition to the Basic Service. Payment for any add-on services is due upon selection. Add-on option Price* Description Larger sample sizer Varies See below for example sample sizes Reminder postcard (4th mailing) Varies See below for example sample sizes Includes one open-ended question added to survey. Responses One open-ended questions $1,500 will be categorized and reported in a table under separate cover, accompanied by a complete list of verbatim responses. Spanishs $600 Respondents can complete the survey online in Spanish Geographic Subgroup Comparison Reports $625 Compare results by geographic area. Demographic Subgroup $625 Compare results by population demographics (age, gender, Comparison Report housing unit type, housing tenure and race/ethnicity) Custom Benchmark Comparisons $800 Benchmark results against communities meeting specific criteria Following the scientific data collection, the survey will be Follow-up web survey $400 available online and open to the entire community for the (non-scientific) jurisdiction to promote as desired. These results will be provided as stand-alone tables, separate from the scientific sample. In-person presentation $2,800 Assumes location within 50 miles of an international airport Next steps workshop $3,650 Assumes location within 50 miles of an international airport Compare prior results $1,400 Compare current results to one previous (non -NCS) survey *Please note that all prices are subject to change. sThese options must be selected prior to mailing. $ Depending on the number of areas and your expected response rate, we'll likely recommend a larger sample size in order to have meaningful results in each area. We'll help advise you on the right approach! Example sample sizes Regular mailing (3 contacts) Reminder postcard (4th contact) 1,200 - $650 1,600 (+400) $1,580 $830 2,000 (+800) $3,150 $1,000 2,400 (+1,200) $4,730 $1,170 3,000 (+1,800) $7,100 $1,430 3 The National Citizen SurveyT" Survey Customizations — Weeks 1-5 Community Characteristics Questions 5 and 6 on The NCS include many important and diverse characteristics of communities. Since some may not apply in your community, you may remove as many characteristics as you wish from these two questions. Most communities opt to keep all or almost all characteristics on their surveys; the most commonly removed items include: • Ease of public parking (q5) • K-12 education (q6) Opportunities to participate in religious or spiritual events and activities (q6) Remove Characteristic (Question 5) Remove Characteristic (Question 6) ❑ Traffic flow on major streets ❑ Availability of affordable quality child ❑ Ease of public parking care/preschool ❑ Ease of travel by car in ABC ❑ K-12 education ❑ Ease of travel by public transportation in ABC ❑ Ease of travel by bicycle in ABC ❑ Ease of walking in ABC ❑ Availability of paths and walking trails ❑ Air quality ❑ Cleanliness of ABC ❑ Overall appearance of ABC ❑ Public places where people want to spend time _ ❑ Variety of housing options ❑ Availability of affordable quality housing ❑ Fitness opportunities (including exercise classes and paths or trails, etc.) ❑ Recreational opportunities ❑ Availability of affordable quality food ❑ Availability of affordable quality health care ❑ Availability of preventive health services ❑ Availability of affordable quality mental health care 21 ❑ Adult educational opportunities ❑ Opportunities to attend cultural/arts/music activities ❑ Opportunities to participate in religious or spiritual events and activities ❑ Employment opportunities ❑ Shopping opportunities ❑ Cost of living in ABC ❑ Overall quality of business and service establishments in ABC ❑ Vibrant downtown/commercial area ❑ Overall quality of new development in ABC ❑ Opportunities to participate in social events and activities ❑ Opportunities to volunteer ❑ Opportunities to participate in community matters ❑ Openness and acceptance of the community toward people of diverse backgrounds ❑ Neighborliness of residents in ABC The National Citizen SurveyT" Community Participation Questions 7, 8 and 9 on The NCS ask residents how many times they or other household members have done or participated in various activities in your community. If something contained in these three questions is not applicable to your community, you may remove it. The most commonly removed items include: • Participated in religious or spiritual activities in ABC (q8) Used bus, rail, subway or other public transportation instead of driving (q8) Remove Activity (Question 7) ❑ Made efforts to conserve water ❑ Made efforts to make your home more energy efficient ❑ Observed a code violation or other hazard in ABC (weeds, abandoned buildings, etc.) ❑ Household member was a victim of a crime in ABC ❑ Reported a crime to the police in ABC ❑ Stocked supplies in preparation for an emergency ❑ Campaigned or advocated for an issue, cause or candidate ❑ Contacted ABC (in-person, phone, email or web) for help or information ❑ Contacted ABC elected officials (in-person, phone, email or web) to express your opinion Remove Activity (Question 8) ❑ Used ABC recreation centers or their services ❑ Visited a neighborhood park or XYZ park ❑ Used ABC public libraries or their services ❑ Participated in religious or spiritual activities in ABC ❑ Attended a XYZ -sponsored event ❑ Used bus, rail, subway or other public transportation instead of driving ❑ Carpooled with other adults or children instead of driving alone ❑ Walked or biked instead of driving ❑ Volunteered your time to some group/activity in ABC ❑ Participated in a club ❑ Talked to or visited with your immediate neighbors ❑ Done a favor for a neighbor Remove U_ Attended a local public meeting ❑ Watched (online or on television) a local public meeting 5 The National Citizen SurveyT" Services Question io on The NCS includes an extensive list of list of services provided in most communities. While you can include all of the services, you may remove those services that are not relevant to your community. The most commonly removed items include: • Bus or transit services • Snow removal • Yard waste pick-up • Power (electric and/or gas) utility • Utility billing Remove Characteristic (Question 10) ❑ ❑ Police/Sheriff services Fire services ❑ Ambulance or emergency medical services ❑ Crime prevention ❑ Fire prevention and education ❑ Traffic enforcement ❑ Street repair ❑ Street cleaning ❑ Street lighting ❑ Snow removal ❑ Sidewalk maintenance ❑ Traffic signal timing ❑ Bus or transit services ❑ Garbage collection ❑ Recycling ❑ Yard waste pick-up ❑ Storm drainage ❑ Drinking water ❑ Sewer services ❑ Power (electric and/or gas) utility ❑ Utility billing Remove Characteristic (Question 10, cont'd.) XYZ parks ❑ Recreation programs or classes ❑ Recreation centers or facilities ❑ Land use, planning and zoning ❑ Code enforcement (weeds, abandoned buildings, etc.) ❑ Animal control ❑ Economic development ❑ Health services ❑ Public library services ❑ Public information services ❑ Cable television ❑ Emergency preparedness (services that prepare the community for natural disasters or other emergency situations) ❑ Preservation of natural areas such as open space, farmlands and greenbelts ❑ ABC open space ❑ XYZ -sponsored special events ❑ Overall customer service by ABC employees (police, receptionists, planners, etc.) Custom Questions You have almost an entire page to include your own custom questions. There is no charge for adding closed -ended custom questions; they're included in the Basic Service. Over the years, hundreds of questions have been asked on The NCS, addressing many common concerns such as the budget issues, growth and more. Please see our FAQ (n-r-c.com/thenes/addonfaq) for examples and advice on creating your custom questions. Additionally, our survey experts are available to provide consultation as needed. 0 Timeline for The National Citizen SurveyTM Finalize survey materials Postcard mails 2nd wave mails Data collection ends Reports finalized 1st wave mails Draft reports received Legend +Indicates when items from NRC are due to you 4Indicates when items from you are due to NRC OIndicates information items Jun 5 Jun 12 Jun 19 Jun 26 Jul 3 Jul 10 Jul 17 Jul 24 Jul 31 Aug 7 Aug 14 Aug 21 Aug 28 Sep 4 Item Date Preparing for the Survey O The NCS survey process is initiated upon receipt of your enrollment form and first payment Apr 21 F NRC emails you information to customize The NCS Apr 21 Due to NRC: Selection of add-on options May 15 Due to NRC: Drafts of the optional custom questions to be included in the survey May 15 Due to NRC: Zip code information and GIS boundary data May 22 Due to NRC: Additional payment for add-on options May 29 O NRC finalizes the survey instrument and mailing materials and sends .pdf samples for your records Jun 5 O NRC generates the sample of households in your community May 29 to Jun 5 O NRC prints materials and prepares mailings Jun 12 4 Due to NRC: Selection of custom benchmark profile(s) (if custom benchmark add-on selected) Jun 12 Conducting the survey O Survey materials are mailed Jun 19 to Jul 3 O Prenotification postcards sent Jun 19 O 1st wave of surveys sent Jun 26 O 2nd wave of surveys sent Jul 3 O Data collection: surveys received and processed for your community Jun 26 to Jul 31 During this time, you will receive postcards that were undeliverable due to bad addresses, or vacant housing units. This is O normal. Please count all the postcards, as we will subtract the number of returned postcards from the total number mailed to estimate the number of "eligible" households in calculating the final response rate. Due to NRC: Final count of returned postcards Jul 31 O Survey analysis and report writing Jul 31 to Aug 21 During this time, NRC will process the surveys, perform the data analysis, and produce a draft report for your community. The report of results will contain a description of the methodology, information on understanding the results, and graphs and tables O of your results, as well as a description of NRC's database of normative data from across the U.S. and actual comparisons to your results, where appropriate. NRC emails draft report (in PDF format) to you along with invoice for balance due on The NCS Basic E Service and any additional add-on options Aug1 g Due to NRC: community feedback on the draft report (most final reports are identical to the draft reports, except being labeled as final instead of draft) Aug8 g F NRC emails final report and data file to you Sep 4 Legend +Indicates when items from NRC are due to you 4Indicates when items from you are due to NRC OIndicates information items The City of Hutchinson 2015 Citizen Survey Please complete this questionnaire if you are the adult (age 18 or older) in the household who most recently had a birthday. The adult's year of birth does not matter. Please select the response (by circling the number or checking the box) that most closely represents your opinion for each question. Your responses are anonymous and will be reported in group form only. 1. Please rate each of the following aspects of quality of life in Hutchinson: Excellent Good Fair Poor Don't know Hutchinson as a place to live............................................................................. 1 2 3 4 5 Your neighborhood as a place to live................................................................. 1 2 3 4 5 Hutchinson as a place to raise children............................................................. 1 2 3 4 5 Hutchinson as a place to work........................................................................... 1 2 3 4 5 Hutchinson as a place to visit............................................................................. 1 2 3 4 5 Hutchinson as a place to retire.......................................................................... 1 2 3 4 5 The overall quality of life in Hutchinson........................................................... 1 2 3 4 _ 5 2. Please rate each of the following characteristics as they relate to Hutchinson as a whole: 5 6 Excellent Good Fair Poor Don't know Overall feeling of safety in Hutchinson.............................................................. 1 2 3 4 5 Overall ease of getting to the places you usually have to visit ............................ 2 3 4 5 Quality of overall natural environment in Hutchinson ...................................... 1 2 3 4 5 Overall "built environment" of Hutchinson (including overall design, 1 2 3 4 5 buildings, parks and transportation systems) .................................................. 1 2 3 4 5 Health and wellness opportunities in Hutchinson ............................................. 1 2 3 4 5 Overall opportunities for education and enrichment ......................................... 1 2 3 4 5 Overall economic health of Hutchinson............................................................ 1 2 3 4 5 Sense of community........................................................................................... 1 2 3 4 5 Overall image or reputation of Hutchinson....................................................... 1 2 3 4 5 3. Please indicate how likely or unlikely you are to do each of the following: Very Somewhat Somewhat Very Don't likely likely unlikely unlikely know Recommend living in Hutchinson to someone who asks ........................ 1 2 3 4 5 Remain in Hutchinson for the next five years ........................................ 4. Please rate how safe or unsafe you feel: Very Somewhat Neither safe Somewhat Very Don't safe safe nor unsafe unsafe unsafe know In your neighborhood during the day ................................... 1 2 3 4 5 6 In Hutchinson's downtown/commercial area during the day............................................................ 1 2 3 5. Please rate each of the following characteristics as they relate to Hutchinson as a whole: Excellent Good Fair Poor Don't know Traffic flow on major streets.............................................................................. 1 2 3 4 5 Ease of public parking........................................................................................ 1 2 3 4 5 Ease of travel by car in Hutchinson................................................................... 1 2 3 4 5 Ease of travel by public transportation in Hutchinson ...................................... 1 2 3 4 5 Ease of travel by bicycle in Hutchinson............................................................. 1 2 3 4 5 Ease of walking in Hutchinson........................................................................... 1 2 3 4 5 Availability of paths and walking trails.............................................................. 1 2 3 4 5 Airquality.......................................................................................................... 1 2 3 4 5 Cleanliness of Hutchinson................................................................................. 1 2 3 4 5 Overall appearance of Hutchinson.................................................................... 1 2 3 4 5 Public places where people want to spend time ................................................. 1 2 3 4 5 Variety of housing options................................................................................. 1 2 3 4 5 Availability of affordable quality housing.......................................................... 1 2 3 4 5 Fitness opportunities (including exercise classes and paths or trails, etc.) .......... 1 2 3 4 5 Recreational opportunities................................................................................. 1 2 3 4 5 Availability of affordable quality food................................................................ 1 2 3 4 5 Availability of affordable quality health care ..................................................... 1 2 3 4 5 Availability of preventive health services........................................................... 1 2 3 4 5 Availability of affordable quality mental health care ......................................... 1 2 3 4 5 Page 1 of 5 THENCSm 7. Please indicate whether or not you have done each of the following in the last 12 months. Made efforts to conserve water................................................................................................................................1 2 Made efforts to make your home more energy efficient..........................................................................................1 2 The National Citizen Survey - 6. Please rate each of the following characteristics as they relate to Hutchinson as a whole: Household member was a victim of a crime in Hutchinson....................................................................................1 2 Reported a crime to the police in Hutchinson.........................................................................................................1 Excellent Good Fair Poor Don't know Availability of affordable quality child care/preschool...................................... 1 2 3 4 5 K-12 education.................................................................................................. 1 2 3 4 5 Adult educational opportunities......................................................................... 1 2 3 4 5 Opportunities to attend cultural/arts/music activities ...................................... 1 2 3 4 5 Opportunities to participate in religious or spiritual events and activities ......... 1 2 3 4 5 Employment opportunities................................................................................ 1 2 3 4 5 Shopping opportunities...................................................................................... 1 2 3 4 5 Cost of living in Hutchinson.............................................................................. 1 2 3 4 5 Overall quality of business and service establishments in Hutchinson ............... 1 2 3 4 5 Vibrant downtown/commercial area................................................................ 1 2 3 4 5 Overall quality of new development in Hutchinson .......................................... 1 2 3 4 5 Opportunities to participate in social events and activities ................................ 1 2 3 4 5 Opportunities to volunteer................................................................................. 1 2 3 4 5 Opportunities to participate in community matters .......................................... 1 2 3 4 5 Openness and acceptance of the community toward people of 4 Watched (online or on television) a local public meeting ................................................... 1 90 diverse backgrounds....................................................................................... 1 2 3 4 5 Neighborliness of residents in Hutchinson......................................................... 1 2 3 4 5 7. Please indicate whether or not you have done each of the following in the last 12 months. Made efforts to conserve water................................................................................................................................1 2 Made efforts to make your home more energy efficient..........................................................................................1 2 Observed a code violation or other hazard in Hutchinson (weeds, abandoned buildings, etc.) ..............................1 2 Household member was a victim of a crime in Hutchinson....................................................................................1 2 Reported a crime to the police in Hutchinson.........................................................................................................1 2 Stocked supplies in preparation for an emergency..................................................................................................1 2 Campaigned or advocated for an issue, cause or candidate....................................................................................1 2 Contacted the City of Hutchinson (in-person, phone, email or web) for help or information ................................. l 2 Contacted Hutchinson elected officials (in-person, phone, email or web) to express your opinion .........................1 2 8. In the last 12 months, about how many times, if at all, have you or other household members done each of the following in Hutchinson? 2 times a 2-4 tares Once a month Not Used Hutchinson recreation centers or their services........................................................ 1 2 3 4 Visited a neighborhood park or City park......................................................................... _ 1 _ 2 3 _ 4 Used Hutchinson public libraries or their services............................................................. 1 2 3 4 U Participated in religious or spiritual activities in Hutchinson ............................................. 1 2 3 4 Attended a City -sponsored event....................................................................................... 1 2 3 4 Used bus rail subway or other public transportation instead of driving 1 2 3 4 Carpooled with other adults or children instead of driving alone ...................................... 1 2 3 4 Walked or biked instead of driving .............................................................. 1 2 3 4 Volunteered your time to some group/activity in Hutchinson .......................................... 1 2 3 4 Participatedin a club......................................................................................................... 1 2 3 4 Talked to or visited with your immediate neighbors......................................................... 1 2 3 4 z Done a favor for a neighbor............................................................................................... 1 2 3 4 9. Thinking about local public meetings (of local elected officials like City Council or County Commissioners, advisory boards, town halls, HOA, neighborhood watch, etc.), in the last 12 months, about how many times, if O at all, have you or other household members attended or watched a local public meeting? 2 times a 2-4 tares Once a month Not � week or more a month or less at all Attended a local public meeting1 ............................................................ 2 3 4 Watched (online or on television) a local public meeting ................................................... 1 90 0 z Page 2 of 5 The City of Hutchinson 2015 Citizen Survey 10. Please rate the quality of each of the following services in Hutchinson: Excellent Good Fair Poor Don't know Excellent Good Fair Poor Don't know Police/Sheriff services........................................................................................ 1 2 3 4 5 Fireservices........................................................................................................ 1 3 4 5 Ambulance or emergency medical services....................................................... 1 2 3 4 5 Crimeprevention............................................................................................... 1 2 3 4 5 Fire prevention and education........................................................................... 1 2 3 4 5 Traffic enforcement........................................................................................... 1 2 3 4 5 Streetrepair....................................................................................................... 1 2 3 4 5 Streetcleaning................................................................................................... 1 2 3 4 5 Streetlighting..................................................................................................... 1 2 3 4 5 Snowremoval.................................................................................................... 1 2 3 4 5 Sidewalk maintenance....................................................................................... 1 2 3 4 5 Traffic signal timing........................................................................................... 1 2 3 4 5 Bus or transit services......................................................................................... 1 2 3 4 5 Garbagecollection............................................................................................. 1 2 3 4 5 Recycling........................................................................................................... 1 2 3 4 5 Yardwaste pick-up............................................................................................ 1 2 3 4 5 Stormdrainage.................................................................................................. 1 2 3 4 5 Drinkingwater................................................................................................... 1 2 3 4 5 Sewerservices.................................................................................................... 1 2 3 4 5 Power (electric and/or gas) utility...................................................................... 1 2 3 4 5 Utilitybilling...................................................................................................... 1 2 3 4 5 Cityparks........................................................................................................... 1 2 3 4 5 Recreation programs or classes.......................................................................... 1 2 3 4 5 Recreation centers or facilities........................................................................... 1 2 3 4 5 Land use, planning and zoning.......................................................................... 1 2 3 4 5 Code enforcement (weeds, abandoned buildings, etc.) ...................................... 1 2 3 4 5 Animalcontrol................................................................................................... 1 2 3 4 5 Economic development..................................................................................... 1 2 3 4 5 Healthservices................................................................................................... 1 2 3 4 5 Public library services........................................................................................ 1 2 3 4 5 Public information services................................................................................ 1 2 3 4 5 Cabletelevision.................................................................................................. 1 2 3 4 5 Emergency preparedness (services that prepare the community for natural disasters or other emergency situations) ............................................. 1 2 3 4 Preservation of natural areas such as open space, farmlands and greenbelts..... 1 2 3 4 Hutchinson open space...................................................................................... 1 2 3 4 City -sponsored special events............................................................................ 1 2 3 4 Overall customer service by Hutchinson employees (police, receptionists, planners, etc.).............................................................................. 1 2 3 4 11. Overall, how would you rate the quality of the services provided by each of the following? Page 3 of 5 Excellent Good Fair Poor Don't know The City of Hutchinson..................................................................................... 1 2 3 4 5 The Federal Government.................................................................................. 1 2 3 12. Please rate the following categories of Hutchinson government performance: Excellent Good Fair Poor Don't know The value of services for the taxes paid to Hutchinson ...................................... 1 2 3 4 5 The overall direction that Hutchinson is taking ................................................ 1 2 3 4 5 The job Hutchinson government does at welcoming citizen involvement ........ 1 2 3 4 5 Overall confidence in Hutchinson government ................................................. 1 2 3 4 5 Generally acting in the best interest of the community ..................................... 1 2 3 4 5 Beinghonest....................................................................................................... 1 2 3 4 5 Treating all residents fairly................................................................................ 1 2 3 4 5 Page 3 of 5 THENCSm The National Citizen Survey - 13. Please rate how important, if at all, you think it is for the Hutchinson community to focus on each of the following in the coming two years: Very Somewhat Not at all Essential important important important Overall feeling of safety in Hutchinson.............................................................................. 1 2 3 4 Overall ease of getting to the places you usually have to visit ............................................ 1 Quality of overall natural environment in Hutchinson...................................................... 1 2 3 4 Overall "built environment" of Hutchinson (including overall design, lip buildings, parks and transportation systems)................................................................. 1 2 3 4 Health and wellness opportunities in Hutchinson............................................................. 1 2 3 4 Overall opportunities for education and enrichment......................................................... 1 2 3 4 Overall economic health of Hutchinson............................................................................ 1 2 3 4 Senseof community........................................................................................................... 1 2 3 4 xx. Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 Custom Question #1 O Scale point 1 O Scale point 2 O Scale point 3 O Scale point 4 O Scale points xx. Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 Custom Question #2 O Scale point 1 O Scale point 2 O Scale point 3 O Scale point 4 O Scale points xx. Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 Custom Question #3 O Scale point 1 O Scale point 2 O Scale point 3 O Scale point 4 O Scale points xx. OPTIONAL [See Worksheets for details and price of this option] Open -Ended Question Open -Ended Question Open -Ended Question Open -Ended Question Open -Ended Question Open -Ended Question Open -Ended Question Open -Ended Question Open -Ended Question Open -Ended Question Open -Ended Question Open - Ended Question Page 4 of 5 The City of Hutchinson 2015 Citizen Survey Our last questions are about you and your household. Again, all of your responses to this survey are completely anonymous and will be reported in group form only. DI. How often, if at all, do you do each of the following, considering all of the times you could? Never Rarely Sometimes Usually Always Recycleat home............................................................................................. 1 2 3 4 5 Purchase goods or services from a business located in Hutchinson ................ 1 2 4 5 Eat at least 5 portions of fruits and vegetables a day ...................................... 1 2 3 4 5 Participate in moderate or vigorous physical activity ..................................... 1 i2 M 4 5 Read or watch local news (via television, paper, computer, etc.) ................... 1 2 3 4 5 Vote in local elections..................................................................................... 1 2 MW 4 5 D2. Would you say that in general your health is: O Excellent O Very good O Good O Fair O Poor D3. What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be: O Very positive O Somewhat positive O Neutral O Somewhat negative O Very negative D4. What is your employment status? D12. How much do you anticipate your household's O Working full time for pay total income before taxes will be for the current O Working part time for pay year? (Please include in your total income money O Unemployed, looking for paid work from all sources for all persons living in your O Unemployed, not looking for paid work household.) O Fully retired O Less than $25,000 D5. Do you work inside the boundaries of O $25,000 to $49,999 Hutchinson? O $50,000 to $99,999 O Yes, outside the home O $100,000 to $149,999 O Yes, from home O $150,000 or more O No Please respond to both questions D 13 and D 14: D6. How many years have you lived in Hutchinson? D13. Are you Spanish, Hispanic or Latino? O Less than 2 years O 11-20 years O No, not Spanish, Hispanic or Latino O 2-5 years O More than 20 years O Yes, I consider myself to be Spanish, Hispanic O 6-10 years or Latino D7. Which best describes the building you live in? D14. What is your race? (Mark one or more races O One family house detached from any other houses to indicate what race you consider yourself O Building with two or more homes (duplex, townhome, to be.) apartment or condominium) O American Indian or Alaskan Native O Mobile home O Other O Asian, Asian Indian or Pacific Islander O Black or African American D8. Is this house, apartment or mobile home... O White O Rented O Other O Owned D15. In which category is your age? D9. About how much is your monthly housing cost O 18-24 years O 55-64 years for the place you live (including rent, mortgage O 25-34 years O 65-74 years payment, property tax, property insurance and O 35-44 years O 75 years or older homeowners' association (HOA) fees)? O 45-54 years O Less than $300 per month D16. What is your sex? O $300 to $599 per month O Female O Male O $600 to $999 per month O $1,000 to $1,499 per month D17. Do you consider a cell phone or land line your O $1,500 to $2,499 per month primary telephone number? O $2,500 or more per month O Cell O Land line O Both D10. Do any children 17 or under live in your household? O No O Yes Thank you for completing this survey. Please D11. Are you or any other members of your household return the completed survey in the postage -paid aged 65 or older? envelope to: National Research Center, Inc., O No O Yes PO Box 549, Belle Mead, NJ 08502 Page 5 of 5 SAMPLE QUESTIONS TO ASK/ADDITIONS TO SURVEY Question #1: The City is considering partnering with other entities to build a new, multi-purpose community center/rec center facility that would include an indoor walk/run track, gymnasium area, fitness/cardio area, indoor play/childcare area, and other amenities. It is estimated that this project could cost anywhere from $8 million to $12.5 million. Considering a 15 -year payback, would you support a bond referendum for this type of facility if paying for it required an annual tax increase of about $90 to $135 on a home valued at $140,000? • Strongly support • Somewhat support • Somewhat oppose • Strongly oppose Question #2: The City is considering renovating the outdoor swimming pool or replacing it with a new pool/water park. Please select the statement that best reflects your views: • The City should simply look at renovating the existing outdoor pool • The City should look at replacing the existing pool with a water park • The City should look at closing the outdoor pool • I don't know Question #3: Please indicate how important, if at all, each of the following projects and issues will be for the City to address over the next year to three years: (Essential, Very Important, Not at all important, Don't Know) • Establishment of a Dog Park • Increasing the availability of the DMV Office from 4 days a week to 5 • Increasing the availability of the Rec Center from 4 days a week to 5 • Update the Christmas lighting display in Downtown Hutchinson • Adding additional outdoor skating rinks • Additional public transportation options such as a dedicated route based bus system Question #4: The City's corporate limits include several areas/properties that are immediately adjacent to or near waterbodies such as the Crow River, Campbell Lake and Otter Lake. In the past, City residents, policymakers and stakeholders have placed a high value on maintaining, protecting and improving these waterbodies and their shorelines. In the future, would you like to see the City provide support and potentially resources to improve the aesthetic, functionality and recreational aspects of our community's waterbodies? • Strongly support • Somewhat support • Somewhat oppose • Strongly oppose Add to Question #10 the following city services: • Seasonal Leaf Control/Pick up • Mosquito Control I G - C40 �Skc�) SAMPLE QUESTIONS TO ASK/ADDITIONS TO SURVEY Question #1: The City is considering partnering with other entities to build a new, multi-purpose community center/rec center facility that would include an indoor walk/run track, gymnasium area, fitness/cardio area, indoor play/childcare area, and other amenities. It is estimated that this project could cost anywhere from $8 million to $12.5 million. Considering a 15 -year payback, would you support a bond referendum for this type of facility if paying for it required an annual tax increase of about $90 to $135 on a home valued at $140,000? • Strongly support • Somewhat support • Somewhat oppose • Strongly oppose Question #2: The City is considering renovating the outdoor swimming pool or replacing it with a new pool/water park. Please select the statement that best reflects your views: • The City should simply look at renovating the existing outdoor pool • The City should look at replacing the existing pool with a water park • The City should look at closing the outdoor pool • I don't know Question #3: Please indicate how important, if at all, each of the following projects and issues will be for the City to address over the next year to three years: (Essential, Very Important, Not at all important, Don't Know) • Establishment of a Dog Park • Increasing the availability of the DMV Office from 4 days a week to 5 • Increasing the availability of the Rec Center from 4 days a week to 5 • Update the Christmas Lighting Display in Downtown Hutchinson • Adding additional outdoor skating rinks Question #4: The City's corporate limits include several areas/properties that are immediately adjacent to or near waterbodies such as the Crow River, Campbell Lake and Otter Lake. In the past, City residents, policymakers and stakeholders have placed a high value on maintaining, protecting and improving these waterbodies and their shorelines. In the future, would you like to see the City provide support and potentially resources to improve the aesthetic, functionality and recreational aspects of our community's waterbodies? • Strongly support • Somewhat support • Somewhat oppose • Strongly oppose Add to Question #10 the following city services: • Seasonal Leaf Control/Pick up • Mosquito Control HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Canvass Special Election Results Department: Administration LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ❑ New Business Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Minnesota Statute Section 205.185 requires that the governing body of the municipality canvass the returns of the municipal election. State law requires that the canvassing of the returns be conducted between the third and tenth day following the election. Therefore, the Council should declare the results of the special election at the Council meeting on May 12, 2015. BOARD ACTION REQUESTED: Approve Resolution No. 14429 - Canvassing and declaring the results from the Special Municipal Election held May 5, 2015 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14429 RESOLUTION CANVASSING ELECTION RETURNS OF SPECIAL MUNICIPAL ELECTION HELD ON MAY 5, 2015 WHEREAS, the City Council has duly met as a canvassing board as required by the City Charter for the purpose of canvassing the election returns of the Special Municipal Election held May 5, 2015, wherein ballots were used for the casting of votes in every voting precinct in the City, and WHEREAS, the City Council has duly inspected the abstract of votes cast and return sheets of each precinct prepared and certified to by the election officers of the three precincts in which the election was held, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT Said election returns be hereby canvassed, and the number of votes received together with the number of absentee ballots, if any, is hereby determined as indicated in the Abstract of Votes Cast attached hereto. Adopted by the City Council this 12th day of May, 2015. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor Abstract of Votes Cast In the Precincts of the City of Hutchinson State of Minnesota at the Municipal Special Election held Tuesday, May 5, 2015 as compiled from the official returns Summary of Totals City of Hutchinson Tuesday, May 5, 2015 Municipal Special Election City Council Member Seat 3 Total Votes Bill Arndt 73 Write In 1 Detail of Election Results City of Hutchinson Tuesday, May 5, 2015 Municipal Special Election Persons Registered Persons Registered Total Number of as of 7:00 a.m. on Election Day Persons Voting City of Hutchinson 2437 2 17 Precinct 1 City of Hutchinson 2364 2 21 Precinct 2 City of Hutchinson 2716 0 35 Precinct 3 Precinct 1 — 0 Absentee Precinct 2 — 0 Absentee Precinct 3 — 1 Absentee We, the legally constituted city canvassing board, certify that we have herein specified the names of the persons receiving votes and the number of votes received by each office voted on, and have specified the number of votes for and against each question voted on, if any, at the Municipal Special Election held on Tuesday, May 5, 2015. As it appears by the returns of the election precincts voting in this election, duly returned to, filed, opened, and canvassed, and now remaining on file in the office of the City of Hutchinson Clerk. Witness our official signature in the City of Hutchinson, McLeod County, this 12th day of May, 2015. Member of canvassing board Member of canvassing board Member of canvassing board Member of canvassing board Member of canvassing board I, Melissa Starke, Election Administrator of the City of Hutchinson do hereby certify the within and foregoing three pages to be a full and correct copy of the original abstract and return of the votes cast in the City of Hutchinson Special Municipal Election held on Tuesday, May 5, 2015. Witness my hand and official seal of office this 12th day of May 2015. HUTCHINSON CITY COUNCIL� a� v Request for Board Action Agenda Item: Special Event Department: Police Department LICENSE SECTION Meeting Date: 5/12/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Shad Ketcher is requesting the use of the City of Hutchinson public parking lot located on the northwest corner of Franklin St SW and 1st Ave SW, on the west side of Shad Ketcher's office. On Thursday May 21, 2015 between the hours of 3:00 and 8:00 pm, Mr. Ketcher will be hosting an open house to celebrate the opening of his new office. This will be a non-alcoholic event. They are asking the parking lot be closed off beginning at 12:00 pm on Wednesday May 20th through Friday May 22nd at 12:00 pm to allow time to set up and remove the large event tent. The organizers are aware there are to be no tent stakes driven into the asphalt parking lot and that any damage will be the responsibility of Shad Ketcher. They are also asking to utilize a couple of parking stalls in the City of Hutchinson Police Station parking for catering vehicles during the event. I have reviewed the plan and have determined this request will have little if any impact on traffic flow or parking in the area during this short period of time. This event will not have a significant impact on police operation during this event. The Police Department has reviewed this request and looks forward to working with Shad Ketcher and Kayla Alexander,Event Coordinator Compass Occasions to ensure a successful and safe event. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: EDA Board Meeting Main Conference Room — City Center 11:30 AM Wednesday, March 25, 2015 Members present in bold. MEETING MINUTES Members Steve Jansick Daron Vanderheiden Chad Czmowski Corey Stearns Mary Christensen Mike McGraw Jonny Block Staff Miles Seppelt, EDA Director Jeffrey Page, EDA Program Assistant Andy Reid, City Controller Matt Jaunich, City Administrator I. Call to order EDA President Steve Jansick called the meeting to order at 11:34 AM II. Approve Agenda — No Action III. Review Meeting Minutes A. February 18th, 2015 Finance Team M/S/P: Stearns, Block to approve the minutes as written: passed unanimously. B. February 25th, 2015 Board of Directors M/S/P: Block, Vanderheiden to approve the minutes as written: passed unanimously. IV. Review of February financial statements — Andy Reid A. February Financials • Format of financials has been revised to bring them in line with the most recent accounting practices. The key change is that interest is shown as income while loan principal is not. • Cash available in operations is $159,644. • $56,736 is reserved (proceeds from Warrior land sale) and $97,530 is unreserved. • The Economic Development Loan fund has $418,630 in cash available. • Loan repayments totaled $1696 for the month, of which $506 was interest income. • Downtown revolving loan fund has $234,590 in cash available; $153,469 is unreserved; loans receivable total $707,116 and $201,329 in capital assets (Cenex & Wright properties). • Loan repayments totaled $9,082.94 for the month, of which $1,327 was interest income. • MIF Loan fund has $1,004,371 in cash available and loans receivable of $259,020 ($223,354 NuCrane and $35,666 Customer Elation). M/S/P: McGraw, Block to approve the financials as presented. Passed unanimously. V. Director's Report A. BR &E Visits Visits were made to Reynolds Logistics, 3D CNC, Hutchinson Manufacturing, 3M, Ohly, and HTI. B. Hutchinson Way -Finding & Signage Plan: City staff met with the consultant in early March. A task force will meet in April; It will be taken to the City Council in June and there will be an open house in the interim. C. ARTPLACE Grant: Staff and Steve Cook collaborated on the preparation of the application and submitted it prior to the date due. D. TigerPath workforce development initiative: Staff has been working with Patrick Walsh and Sheila Murphy on the development of H.S. Senior internship opportunities with local manufacturers. Three employers have so far expressed interest in participating. E. Website/Marketing Update (tour of website): Staff presented the hutch insoneda.com website to the board, demonstrating its functionality, aesthetic improvements, and its capacity for connecting businesses with the resources they are seeking. Staff also provided a quick overview of the EDA Facebook page and Twitter activities. Prior to the next Board meeting, staff plans to develop fillable pdfs for the EDA program applications on hutchinsoneda.com. They would enable immediate submissions and potentially streamline the application review and record keeping processes. VI. Greater Minnesota Partnership The Board had a short discussion of the Finance Team's recommendation. M/S/P: Block, Czmowski to discontinue of the EDA membership; passed unanimously. VII. Proposed Incentive Plan — Discussion Discussion took place on the parameters of a potential incentive program designed to bring a new company to Hutchinson. A sub -committee met twice in the weeks preceding the March meeting and determined VIII. Use of Tax Increment Dollars — Discussion There are tax increment dollars that are available for downtown redevelopment projects. Several options were reviewed and discussed. IX. JUMP START MANUFACTURING — Discussion Staff proposed a business plan contest geared toward helping an individual start a manufacturing business. After discussion it was agreed that a sub -committee should be established to formulate a contest similar in nature to the EDA's Jump Start Downtown Business Plan Contest. X. Grant & Loan Applications Sign & Awning Grant Program Bonnie J. Westmiller— Owner $1,000 227 Main St. S. M/S/P: Vanderheiden, Stearns to approve application upon condition of work and application meeting guidelines; Passed Unanimously. XI. Other Business XII. Set Next Meeting — 11:30 AM, Wednesday, March 25th, 2015 XIII. Adjourn — with no further business to address, the meeting was adjourned at 12:48 p.m. Respectfully Submitted, Jeffrey Page EDA Program Assistant