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cp04-28-2015 city of Hutchinson City Center 1 l i Hassan Street SE Hutchinson. MN 55350-2522 Phone 320-587-5151,Fax 320-234-4240 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, April 28, 2015 4:00 p.m. Council Chambers---Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting far Tuesday, April 28, 2015, in the Council Chambers at the Hutchinson City Center, 1 1 l Hassan Street SE, Hutchinson, Minnesota for the following purpose: 1. A discussion on 2016 City of Hutchinson budget preparations Matthew J 11nich, City Adm' strator DATED: April 22, 2015 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY,APRIL 28, 2015 CITY CENTER—COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. Call Meeting to Order— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. Invocation—Hutchinson Evangelical Free Church 3. Pledge of Allegiance 4. Recognition of Gifts, Donations and Community Service to the City �a) Proclamation—Hutchinson Random Act of Kindness Day —May 1, 2015 b) Letter of Commendation—Firefighter Greg Peller PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment,please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. Citizens Addressing the City Council 6. Approval of Minutes (a) Regular Meeting of April 14, 2015 CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. Approval of Consent Agenda I (a) Consideration of Resolution No. 14420—A Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit to Allow the Remodeling of a Residential Home in the C-3 Zoning District, Katherine Kuhlmey, Applicant (b) Consideration for Approval of Issuing Carnival Permit to J&K Amusements for June 4 —7, 2015, in Hutchinson Mall parking lot (c) Consideration for Approval of Issuing Short-Term Gambling License to Minnesota Holstein- Friesian Breeder's Association on November 21, 2015, at McLeod County Fairgrounds (d) Appointment of Maggie Tierney to Tree Board to January 2018 (e) Claims, Appropriations and Contract Payments—Register A 8. Approval of Consent Agenda II CITY COUNCIL AGENDA APRIL 28, 2015 (a) Claims, Appropriations and Contract Payments—Register B PUBLIC HEARINGS (6:00 P.M.) 9. Consideration of Ordinance No. 15-0739-Amending Franchise Agreement and Liquor License Issued to Juan Perez of Sonora's Mexican Restaurant to Allow Liquor Sales on Sidewalk Cafe Located at 15 2"d Avenue SW and Issuance of Sunday Liquor License �a) Motion to Close Public Hearing b) Approve/Deny First Reading of Ordinance No. 15-0739 - Amending Franchise Agreement for Sidewalk Cafe (c) Approve/Deny Amending Liquor License to Include Sidewalk Cafe Area (d) Approve/Deny Issuing Sunday Liquor License 10. Consideration of Ordinance No. 15-0740-Issuing Franchise Agreement to Marc and Ashley Docken of Below Zero Frozen Yogurt to Allow a Sidewalk Cafe Located at 45 Washington Avenue (a) Motion to Close Public Hearing (b) Approve/Deny First Reading of Ordinance No. 15-0740-Issuing Franchise Agreement for Sidewalk Cafe COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 11. Discussion and Review of 2015 National Citizen Survey Information UNFINISHED BUSINESS NEW BUSINESS 12. Approve/Deny the Utilization of Non-DeFederalized Minnesota Investment Fund Dollars to Fund the Jump-Start Manufacturing Business Plan Contest 13. Approve/Deny First Reading of Ordinance No. 15-0741 - An Ordinance Pertaining to Revisions Related to Public Right-of-Ways 14. Approve/Deny First Reading of Ordinance No. 15-0738 —An Ordinance Amending Chapter 157.06 -River Overlay Zoning District GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports,policy development and governance process items.) 15. Minutes from Committees, Boards or Commissions (a) Pedestrian Bicycle Advisory Committee Minutes from March 18, 2015 (b) City of Hutchinson Financial and Investment Report for March 2015 (c) Resource Allocation Committee Meeting Minutes from March 3 and April 7, 2015 2 CITY COUNCIL AGENDA APRIL 28, 2015 (d) Snow Removal—Ice Control Report for March 2015 (e) Hutchinson Housing& Redevelopment Authority Board Minutes from March 17, 2015 MISCELLANEOUS 16. Set Council Workshop for May 12, 2015, at 4:00 p.m. to Discuss Pool Project 17. Staff Updates 18. Council/Mayor Updates 19. Closed Session Pursuant to Minnesota Statute §13D.05, Subd. 3(c)to Discuss the Acquisition of Property Located at 220 Hassan Street SE 20. Closed Session Pursuant to Minnesota Statute §13D.05, Subd. 3(a)to Conduct City Administrator Three-Month Performance Review ADJOURNMENT 3 City 0 WL=- U�&7 PROCLAMATION HUTCHINSON RANDOM ACT OF KINDNESS DAY Whereas, the Random Acts of Kindness group, as part of the Hutchinson Leadership Institute, has set out to spread goodwill throughout the city of Hutchinson, Whereas, it has been noted that Random Acts of Kindness promote a healthy life, by improving overall disposition for both the giver and receiver, Whereas, the Random Acts of Kindness group believe that people of all ages, young to old, can help to make a better world by doing something nice for someone else, Whereas, the goal for this proclaimed date is to encourage a Pay It Forward exponential response. For each Random Act of Kindness received, the hope is that the recipient will in turn do several random acts, and so on, Whereas, we will be distributing May Day baskets to select residents of Hutchinson on this day to let them know we care, Whereas, we are incorporating several civic groups within Hutchinson to join us in the preparation and distribution of these baskets in the hopes they in turn will Pay It Forward. Now Therefore, Be it Resolved, that I, Gary T. Forcier, Mayor, proclaim May 1, 2015, as "Hutchinson Random Act of Kindness Day" and encourage everyone to Pay It Forward. Gary T. Forcier, Mayor Hutchinson, MN Hutchinson Fire Department April 10, 2015 Firefighter Greg Peller 205 Third Ave SE Hutchinson, MN 55350 Re: Public Safety Award/Life Saving Bar In the early afternoon of July 22, 2014, while on vacation at Agate Lake Resort, Tim Simon another vacation goer was found lying on the floor in their lake cabin in apparent cardiac arrest. Tim's son Jordan immediately called 911. Firefighter Greg Peller and his wife Bridget ran to the cabin after they witnessed Tim's family members calling for help. Greg quickly conducted a patient assessment and immediately began CPR. Without interrupting his CPR efforts, Greg asked the family questions to acquire a medical history and asked for someone to contact Neil Wenner, another vacation goer, who Greg new was also a firefighter and an EMT. When Neil arrived, he and Greg continued systematic CPR. After quite some time the Lake Shore Chief of Police arrived with an AED. The AED called for numerous shocks and continued CPR. Epinephrine was also administered via an "EPI pen." Paramedics arrived and a"Lucas device" was placed on Tim. The medical helicopter landed near the cabin and Tim was airlifted to St. Cloud Hospital where he underwent emergency surgery. Incredibly, Tim has defied the odds and, with more procedures and with plenty of cardiac rehab, he is back at work and is feeling better than ever! I would like to commend Firefighter Greg Peller for his efforts and professionalism. It is an honor and a privilege to serve with such an outstanding firefighter. Sincerely, Mike Schumann, Fire Chief Hutchinson Fire Department HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY,APRIL 14, 2015 CITY CENTER—COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. Call Meeting to Order— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Arndt, to approve the agenda as presented. Motion carried unanimously. 2. Invocation—Hutchinson Evangelical Free Church 3. Pledge of Allegiance 4. Recognition of Gifts, Donations and Community Service to the City (a) Resolution No. 14419 — Resolution Accepting $100 Cash Donation from Jean Stimpert to Hutchinson Police Department Matt Jaunich, City Administrator, explained that all donations must be accepted via Resolution in accordance with state law. Motion by Arndt, second by Christensen, to approve Resolution No. 14419. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment,please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. Citizens Addressing the City Council 6. Approval of Minutes a) Regular Meeting of March 24, 2015 b) Council Workshop of March 24, 2015 Motion by Lofdahl, second by Czmowski, to approve the regular meetinu minutes of March 24, 2015, and the Council workshop minutes of March 24, 2015. Motion carried unanimously. CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. Approval of Consent Agenda I (a) Resolutions and Ordinances 1. Resolution No. 14408 -Resolution Ratifying an Interfund Loan for the Advance of Certain Costs in Connection with TIF Districts #4-6 CITY COUNCIL MINUTES APRIL 14, 2015 2. Resolution No. 14410 —Resolution Appointing Judges for the 2015 City of Hutchinson Special Election (b) Consideration for Approvals and Permits for the 73rd Annual Hutchinson Jaycee Water Carnival for June 14—21, 2015 (c) Consideration for Approval of Support of 41st Annual Chamber of Commerce Arts & Crafts Festival on September 18 & 19, 2015 (d) Consideration for Approval of Dairy Day Celebration on June 5, 2015 (e) Consideration for Approval of Street Closure for American Legion Post 96 Memorial Service on May 17, 2015 (f) Appointment of Jack Sandberg and Gerald Grinde to Hutchinson Library Board to April 2018 (g) Consideration for Approval of Extending Becky Felling's Term on Hutchinson Health Board to December 2016 (h) Consideration for Approval of Issuing Temporary Liquor License to Sustainable Farming Association on August 15, 2015, for Minnesota Garlic Festival (i) Consideration for Approval of 2015 Street Sealing Program Purchase Order 0) Consideration for Approval of 2015 Street Repairs Program Purchase Order (k) Claims, Appropriations and Contract Payments—Register A Motion by Czmowski, second by Lofdahl, to approve Consent Agenda I. Motion carried unanimously. 8. Approval of Consent Agenda II (a) Claims, Appropriations and Contract Payments—Register B Motion by Arndt, second by Christensen, with Forcier abstaining, to approve Consent Agenda 11. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) 9. Assessment Hearing and Project Award for 2nd Avenue SE Reconstruction Project (Letting No. 1, Proj ect No. 15-01) Mayor Forcier opened the hearing at 6:00 p.m. Kent Exner, City Engineer,presented before the Council. Mr. Exner explained that the low bidder on the project is Duininck Inc. with a bid of$1,176,508.43. This project's proposed improvements include the work to administer trail improvements within the areas adjacent to 2 Avenue SE and the Depot property. In addition, the work to implement bituminous surfacing over the unpaved section of Arch Street are included with this project. The prof ect runs on 2" Avenue SE from Main Street to approximately 200 linear feet west of the 2nd Avenue bridge. The project includes roadway 2 CITY COUNCIL MINUTES APRIL 14, 2015 reconstruction by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting,trail, sidewalk,landscaping,restoration and appurtenances. Mr.Exner explained that Phase 1 of thero ect, which runs from Main Street to Adams Street, is scheduled to be complete approximately June 5, 2015. Phase two of the project is estimated to be completed the end of July with the entire project completed in mid-August. (a) Motion to Close Public Hearing Motion by Czmowski, second by Arndt, to close public hearing. Motion carried unanimously. (b) Approve/Deny Resolution No. 14413 —Resolution Adopting Assessment Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14413. Motion carried unanimously. (c) Approve Deny Resolution No. 14414—Resolution Accepting Bid and Awarding Contract Motion by Christensen, second by Arndt, to approve Resolution No. 14414. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 10. 2014 Year End Report—Hutchinson Police Services Matt Jaunich, City Administrator, explained that this report is being submitted for the Council's information only and no action is required. General discussion was held regarding body cameras, LPRs, data retention and data practices. UNFINISHED BUSINESS NEW BUSINESS 11. Approve/Deny Replacing Backstop/Retaining Wall at VMF Ballfield Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that there are two parts to the quote, which is mason work and excavation work. Triple G Construction was the low bidder on the project in the amount of$99,170.00. Motion by Czmowski, second by Christensen, to approve replacing backstop/retaining wall at VMF Ballfield. Motion carried unanimously. 12. Approve/Deny Resolution No. 14417 - City Seasonal Pay Grid/Position Table Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained that the item before the Council is to consider approving the City's seasonal pay grid/position table, similar as it does with the regular pay grid/position table. Ms. Ewing 3 CITY COUNCIL MINUTES APRIL 14, 2015 explained that over time, with the increase in the number of seasonal temporary positions, the City has created a comprehensive compensation system that includes detailed position descriptions, pay grades and pay steps. In addition, with the recent increases to the Minnesota minimum wage that was implemented in 2014 and includes increases in 2015 and 2016, staff feels it is important to have the Council endorse the seasonal/temporary pay grid and position table. Staff is also requesting that the Council allow additions to and deletions from this position classification table throughout the year without requiring official Council action. This is due to the temporary and seasonal employee needs changing frequently throughout a given year. Staff is proposing to present an annual seasonal/temporary pay grid and position table to the Council for their consideration at the beginning of each calendar year beginning in 2016. Motion by Christensen, second by Lofdahl, to approve Resolution No. 14417. Motion carried unanimously. 13. Approve/Deny Items for Airport Pavement Improvements Project(Letting No. 9, Project No. 15-09) John Olson, Public Works Manager, explained that this project is for improvements proposed to be made at the airport this year. The airport is 50 years old and the proposal for this year is to reclaim the runway, taxiway and primary apron. The pavements at the airport are over 20 years old and in need of repair. This project will not occur unless there are commensurate grants received from FAA and MnDOT. The grants are proposed to total $3,005,149 between the FAA and MnDOT and the City's funding portion will total approximately $162,287. (a) Approve/Deny Resolution No. 14415 —Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 14416 —Resolution Approving Plans and Specifications and Ordering Advertisement for Bids (c) Approve/Deny Work Order No. 4 to Professional Services Contract—Construction Administration Services for Runway 15/33, Taxiway A, and Apron Reclamation; Taxiway Alpha 3 Relocation Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14415, Resolution No. 14416 and Work Order No. 4 to Professional Services Contract. Motion carried unanimously. 14. Approve/Deny Items for 2015 Pavement Management Program Project(Letting No. 3, Project No. 15-03) Kent Exner, City Engineer, noted that this item is essentially to set the public hearing date for May 12, 2015, and potential project award for this project. (a) Resolution No. 14411 —Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment (b) Resolution No. 14412—Resolution Calling for Hearing on Proposed Assessment 4 CITY COUNCIL MINUTES APRIL 14, 2015 Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14411 and Resolution No. 14412. Motion carried unanimously. 15. Approve/Deny Resolution No. 14409 -Resolution to Participate in Minnesota GreenStep Cities Program Council Member Lofdahl explained that the City has been implementing sustainability best practices for many years to make Hutchinson a"greener" city. These includes items such as being designated as a Tree City, Bike Friendly Community, etc. as well as implementing City programs such as the city wide source separated organics collection, City energy efficiency improvements, planned solar photovaltaic array, and extensive parks and trails. John Paulson, Environmental Specialist, explained that the GreenStep Cities program was launched in 2010 and is being implemented by 82 Minnesota cities. There is no cost to the City to implement the program's voluntary best practices. Many of the best practices have already been implemented by the City. The program requires a Resolution from the City Council acknowledging and supporting the GreenStep Cities program. The program serves as a guide and a resource to implementing sustainable practices across City operations and throughout the community. Motion by Lofdahl, second by Christensen, to approve Resolution No. 14409. Motion carried unanimously. 16. Approve/Deny Resolution No. 14418 —Resolution Entering Into MnDOT Agreement No. 1000404 —Trunk Hwy 15/Main Street Maintenance Project Kent Exner, City Engineer, explained that staff is requesting the City Council to approve an agreement with MnDOT to address the City's water, wastewater and stormwater utility castings within MnDOT's Trunk Highway 15 (Main Street) maintenance project. The cost of this utility work and the corresponding requested city participation amount is estimated at $10,820.25. Complete reconstruction of Main Street has been scheduled within a five to ten year window. This project is currently scheduled to be addressed by MnDOT early this coming summer and should result in minimal short-term impacts to traffic and access to adjacent properties/businesses. Motion by Arndt, second by Czmowski, to approve Resolution No. 14418. Motion carried unanimously. 17. Approve/Deny MnDNR Luce Line State Trail Development Agreement Kent Exner, City Engineer, explained that this agreement with the Minnesota Department of Natural Resources is to address segments of the Luce Line State Trail within city limits During the upcoming Luce Line State Trail bituminous surfacing project. The City's cost of the paving work is estimated not to exceed $111,000. Motion by Arndt, second by Czmowski, to approve MnDNR Luce Line State Trail Development Agreement. Motion carried unanimously. 5 CITY COUNCIL MINUTES APRIL 14, 2015 18. Approve/Deny Setting Special Meeting to Conduct City Administrator Three-Month Performance Review Matt Jaunich, City Administrator, noted that per his employment contract, the Council is to hold a three-month performance review with him. Motion by Arndt, second by Christensen, to set special meeting for April 28, 2015, following the regular Council meeting to conduct City Administrator three-month performance review. Motion carried unanimously. 19. Approve/Deny Setting Council Budget Workshop for April 28, 2015, at 4:00 p.m. Matt Jaunich, City Administrator, noted that he would like to hold a budget workshop prior to the Council meeting on April 28, 2015. Mr. Jaunich explained that staff is beginning budget preparations for 2016 and staff would like to receive feedback from the Council as they prepare. Motion by Czmowski, second by Lofdahl, to set Council budget workshop for April 28, 2015, at 4:00 p.m. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports,policy development and governance process items.) 20. Approve/Deny Policy 1.26 - Consent Agenda Policy Matt Jaunich, City Administrator, explained that he would like the Council to consider adopting a policy regarding the consent agenda located on the City Council's regular meeting agenda. The proposed policy addresses what should and should not be included on the consent agenda. Motion by Czmowski, second by Christensen, to approve Policy 1.26 — Consent Agenda Policy. Motion carried unanimously. 21. Approve/Deny Changes to Policy 3.18 — Safety Eyewear/Footwear Reimbursement Matt Jaunich, City Administrator, explained that the City's Employee Safety Committee is proposing changes to Policy 3.18, the City's safety eyewear/footwear reimbursement policy. The changes propose to increase the allowed footwear reimbursement maximum from $125 to $175 annually for purchasing safety footwear for regular employees; extending the allowed purchase cycle for winter safety footwear from two to three years; increasing the reimbursement maximum to $175 for seasonal/temporary employees and extending the allowed purchase cycle from one to three years (directors may approve a shorter purchase cycle if the condition of the footwear warrants earlier replacement); and requiring that all footwear must meet OSHA standards. Motion by Christensen, second by Lofdahl, to approve changes to Policy 3.18 — Safety Eyewear/Footwear Reimbursement. Motion carried unanimously. 22. Minutes from Committees, Boards or Commissions 1. Pedestrian Bicycle Advisory Committee Minutes from February 18, 2015 2. Liquor Hutch Quarterly Report from January—March 2015 3. EDA Board Minutes from February 25, 2015 6 CITY COUNCIL MINUTES APRIL 14, 2015 4. Library Board Minutes from February 23, 2015 5. Parks, Recreation, Community Education Board Minutes from March 2, 2015 6. Planning, Zoning, Building Department First Quarter Report for 2015 7. Bid Opening Minutes of April 7, 2015 (Shady Ridge Road/Golf Course Road) MISCELLANEOUS 23. Council/Mayor Updates Chad Czmowski—Council Member Czmowski suggested the Council set a public meeting on June 5, 2015, for Council Members to attend Dairy Days. Mr. Jaunich noted a notice will be posted for this event. Council Member Czmowski also noted that he would like the Council to set a workshop to discuss what upgrades, if any, will be made to the pool. It was suggested to hold a workshop prior to the May 12,2015, Council meeting. This will be formally acted on and set at the next Council meeting. John Lofdahl — Council Member Lofdahl asked about representatives being appointed to the committee working on the countywide trail plan. Mr. Exner explained that those interested should contact McLeod County Commissioner Sheldon Nies. Council Member Lofdahl also noted that groundbreaking will begin soon on the new Good Will store and the addition to Shalom Baptist church. He also noted that elevator improvements will need to be made at the public library. Bill Arndt—Council Member Arndt suggested the newspaper publish a bicycle trail map so citizens are aware where they are located and where bicyclists can ride. Kent Exner, City Engineer, noted that typically any trail eight feet or wider is a multi-use facility for bicyclists, walkers, etc. However, other than Main Street, there is no city ordinance prohibiting bicyclists from riding on sidewalks. Mr. Exner noted that the Bicycle Pedestrian Advisory Committee is working on a map identifying the trail system along with rules of the road and proper bicyclist etiquette. Mayor Forcier suggested holding an educational opportunity in conjunction with the Bike and Blade Bonanza next year put on by the Hutchinson Jaycees. Gary Forcier—Mayor Forcier commented that the garbage has been taken care of that was blowing from McLeod County Household Hazardous Waste last week. McLeod County Household is holding an open house on April 21, 2015, for their new single sort recycling system. Motion by Christensen, second by Lofdahl, to set April 21, 2015, at 5:00 p.m. as public meeting to attend open house at McLeod County Household Hazardous Waste. Motion carried unanimously. 24. Staff Updates Kent Exner — Mr. Exner noted that the South Grade Road trail crossing has been activated at the crossing of South Grade Road to the Island View Heights Addition. Matt Jaunich—Mr. Jaunich reminded the Council Members of the HUC Customer lunch tomorrow at 11:30 a.m. He also reminded Council Members of the board of appeal hearing scheduled for tomorrow at 5:30 p.m. He also reminded the Council that if they are interested in attending the LMC conference, they should contact Melissa Starke by the end of the week. Lastly, Mr. Jaunich noted that he was contacted today by Sen. Newman's office asking him to attend a hearing tomorrow at the Capitol at 2:00 p.m. in regard to the Hwy 212 improvements. 7 CITY COUNCIL MINUTES APRIL 14, 2015 ADJOURNMENT Motion by Christensen, second by Arndt, to adjourn at 6:55 p.m. Motion carried unanimously. 8 HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Conditional Use Permit to Remodel Home - 234 Jefferson St. SE Department: Planning LICENSE SECTION Meeting Date: 4/28/2015 Contact: Dan Jochum Application Complete NIA Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff El Consent Agenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant is requesting a conditional use permit for the remodeling of a residential home that is located within a C-3 - Central Commercial Zoning District. A conditional use permit is required for the remodeling of single family homes within the C-3 -Central Commercial Zoning District, per section 154.063 (C) (7) of the Hutchinson Code of Ordinances. The Conditional Use Permit (CUP) is required for remodeling single family homes in a C-3 Zoning District. The proposed use of this property appears to meet all applicable Zoning Ordinance requirements as it is an existing legal non-conforming use. The use is governed by the City Zoning Ordinance. Please see the following page regarding comments that were made at the Public Hearing from members of the public and a representative of the owner of this property. The Planning Commission unanimously approved the CUP for remodeling a single family home as proposed. BOARD ACTION REQUESTED: Approval of the CUP to remodel a single family home within the C-3 - Central Commercial Zoning District at 234 Jefferson St. SE. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Comments from Public Hearing 4/21/2015 Mr. Jesse Johnson 234 Jefferson St. SE, Rep for applicant Kathryn Kuhlmey. Mr.Johnson noted he will be performing the bulk of the remodeling of this property and he and Ms. Kuhlmey intend for it to be their residence and to also provide a good curb appeal for the neighborhood. Mr. Johnson also stated that it is their intent to construct a detached garage on the currently existing foundation on this property. Ms. Elizabeth Scharn, 222 Jefferson St. SE, stated she is in favor of the conditional use permit application being approved, Ms. Scharn stated she would like to keep the use of the property as a house as a neighbor. Ms. Scharn stated she is not aware of any proposed commercial development in the neighborhood. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Hatten, Dave Hunstad, Dolf Moon, Jean Ward, John Olson, John Paulson, John Webster, Judy Flemming, Kent Exner, Jeff Page, Lenny Rutledge, Marc Sebora, Mike Bahe, Dan Jochum and Kyle Dimler (Persons in attendance at Planning Staff Meeting (in bold) Date: April 15, 2015,for April 21, 2015, Planning Commission Meeting Application: Conditional Use Permit for Single Family Home Remodel in C-3 Zoning District at 234 Jefferson St. SE. Applicant: Katherine Kuhlmey 225 322 205 22 W w E y N d► zu `o e 235 135 3rd Ave SE 305 134 142 233 GENERAL INFORMATION Existing Zoning: C-3 —Central Commercial District Property Location: 234 Jefferson St. SE Lot Size: 66' x 132' or .20 acres Existing Land Use: Single Family Home Adjacent Land Use And Zoning: C-3 —Central Commercial Comprehensive Land Use Plan: Low Density Residential Neighborhood—2 to 4 units per acre Zoning History: C-3 for past 45 years. Applicable Regulations: City Code of Ordinances Sections 154.063 (C)(7). Transportation: The property will be accessed Jefferson St. SE and from the alley between Jefferson St. and Hassan St. Physical Characteristics: 66' x 132' Analysis: The Conditional Use Permit(CUP) is required for remodeling single family homes within the C- 3 --Central Commercial Zoning District. The applicant intends to remodel the home and live in it. This house has always been a residential use even though the zoning is C-3. Staff understands that someone lived in the home and after the owner moved out the home was for sale and didn't sell. Approximately three years ago the home went into tax forfeiture and McLeod County held it until it was sold on auction. An individual bought it from McLeod County through tax forfeiture and subsequently listed it for sale. The applicant, Ms. Kuhlmey purchased the property from the owner that bought it through the tax forfeiture process. It should be clearly noted that the zoning for this property is C-3 Central Commercial and is not zoned R-1 or R-2. Technically the property is classified as a legal non-conforming use and furthermore, single-family homes within the C-3 zoning district can be remodeled through a Conditional Use Permit. There was a period of time the home wasn't lived in but the home was for sale. Staff understands if a home that is non-conforming is for sale, it retains its legal non- conforming status. It should also be noted that this area was zoned commercial back in the late 1960s. There has been some redevelopment that has occurred in this area since then, including the Madsen Peterson Building to the south and the pharmacy building to the west. Staff feels there isn't demand for further redevelopment in this area at this time. A single family home may be the highest and best use for this parcel. One of the key themes of the Imagine Hutchinson Downtown Action Plan was having strong neighborhoods and housing stock surrounding the downtown area. Studies have shown a downtown area is only as strong as the neighborhoods surrounding downtown. This request will add investment into a property that hasn't seen investment in many decades. Staff recommends approval of the CUP if the Planning Commission believes the standards for granting a Conditional Use Permit can be met. Conditional Use Permit: The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property,the character of the neighborhood,traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conclusion: I. The proposed structure is desirable and will contribute to the general welfare of the neighborhood in the subject location as it will be consistent with the Comprehensive Plan future land use designation. 2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the use of the property will remain very similar to the existing use of the property. 3. The proposed building will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations,just as they are used today. Recommendation: Staff recommends the approval of this request to the Planning Commission due to the fact that the applicant's request meets the standards for approving a conditional use permit provided above. If the Planning Commission recommends approval of the applicant's request, staff suggests the following conditions be part of the approval: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance. 3. The Applicant must obtain all necessary permits for any construction that would be needed. 4. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. 5. The physical size of the home may not be expanded. 6. The remodel project shall be completed within 18 months of the building permit being issued. 7. The exterior of the home shall be improved to meet building code and all other city codes within 12 months of the conditional use permit being issued. 8. The rear alley shall remain clear during construction. 9. The building will require a new certificate of occupancy upon completion of the project. CITY OF HUTCHINSON MCLEOD COUNTY,MINNESOTA RESOLUTION NO. 14420 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO ALLOW THE REMODELING OF A RESIDENTIAL HOME IN THE C-3 ZONING DISTRICT,KATHERINE KUHLMEY,APPLICANT. FACTS 1. Katherine Kuhlmey is the owner of a parcel of land located at 234 Jefferson St. SE, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 4,Block 26 Townsite of Hutchinson, South Half 3. Katherine Kuhhney has applied to the City for a conditional use permit to allow the remodeling of a residential home in the C-3 zoning district at 234 Jefferson St. SE, Hutchinson MN. 4. The Planning Commission met on April 21, 2015, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan,and hereby recommends approval of the request subject to the following Endings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance. c. The Applicant must obtain all necessary permits for any construction that would be needed. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. e. The physical size of the home may not be expanded. £ The remodel project shall be completed within 18 months of the building permit being issued. g. The exterior of the home shall be improved to meet building code and all other city codes within 12 months of the conditional use permit being issued. h. The rear alley shall remain clear during construction. i. The building will require a new certificate of occupancy upon completion of the project. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on April 28, 2015, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance. c. The Applicant must obtain all necessary permits for any construction that would be needed. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. e. The physical size of the home may not be expanded. Findings of Fact—Resolution#14420 234 Jefferson St.SE Conditional Use Permit Page 2 f. The remodel project shall be completed within 18 months of the building permit being issued. g. The exterior of the home shall be improved to meet building code and all other city codes within 12 months of the conditional use permit being issued. h. The rear alley shall remain clear during construction. i. The building will require a new certificate of occupancy upon completion of the project. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.063 (C) of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed,arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,that the application to issue a conditional use permit allowing the remodeling of a residential home in a C-3 zoning district at 234 Jefferson.St, SE, Hutchinson MN is approved. Adopted by the City Council this 28th day of April, 2015. ATTEST: Matthew Jaunich Gary T. Forcier City Administrator Mayor HUTCHINSON CITY COUNCIL =V' f 0,a_ � Request for Board Action 79 M- W Agenda Item: Carnival Permit - J&K Amusements Department: Administration LICENSE SECTION Meeting Date: 4/28/2015 Contact: Matt Jaunich Application Complete Yes Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: J&K Amusements has submitted a carnival permit application into Administration for review and processing. The applicant has completed the appropriate application in full and all pertinent information has been received. J&K Amusements has put on their carnival in this same location for the last several years. The Hutchinson Mall management has granted permission for the carnival to occur again this year on their property. BOARD ACTION REQUESTED: Approve carnival permit application. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: cry o� CITY OF HUTCHINSON LICENSEIPERMIT APPLICATION I I I Hassan Street Southeast Hutchinson,MN 55350 (320)587-5151 Fax: (320)234-4240 ❑ FAIR ■ CARNIVALS ($525.00 deposit) ❑ CIRCUS ❑ AMUSEMENT DEVICES ❑ SHOWSIEXHIBITIONS ($100.00 fee) ❑ AMUSEMENT RIDESIGAMES ❑ DEMONSTRATIONS ❑ PUBLIC PROPERTY USE ❑ OTHER(Describe) Please complete the following information and submit the appropriate fee/deposit along with this application to the City of Hutchinson, 111 Hassan Street,SE, Hutchinson, Minnesota 55354. Full Name of Person Filing Application: Kimberly Kay Pack First Middle Last Business Name& Address: J & K Amusements 4496 235th Lane NW St. Francis, MN 55070 Business Telephone: 612.250,0068 Alternate Telephone: If"business is a partnership,please provide name of officers or if corporation,please provide corporate name. Partnership Corporation Mail permit to this address: LOCATION OF EVENT: GIVE BRIEF DESCRIPTION OF EVENT:XCarnival in the parking lot at the Hutchinson Mall on Hwy 15 DATES AND HOURS OF OPERATION:—June 4,2015 5:00 pm until 10:00 pm June 5, 2015 5:00 pm unitl 10:00 pm June 6, 2015 11:00 am until 10:00 pm and .lune 7, 2015 11:00 am until 5:00 pm_ ARE STRUCTURES TO BE ERECTED? ■ Yes ❑ No ❑ NIA. If yes, please describe: Carnival Rides, games and concessions INSURANCE: Submit proof of SPECIAL EVENTS PUBLIC LIABILITY INSURANCE, naming the City of Hutchinson as "ADDITIONAL INSURED" in amounts not less than $500,000 per person and $1,000,000 per accident. DEPOSIT: CLEAN UP/DAMAGE DEPOSIT (Refundable) Alcohol. Use $1,100.00 ❑ CLEAN UP/DAMAGE DEPOSIT (Refundable) No Alcohol Use $525.00 ■ INDEMNIFICATION: 1 hereby indemnify and hold harmless the municipality and the City Council from any liability in whatsoever manner arising which may be incurred by the licensee and the municipality as the result of the operation of any of the events listed on this application. _4.10.15 Kimberly Kay Pack (electronic signature) Date Applicant's Signature Office Use Only Fee Approved By: Insurance Police Dept Deposit Council License Issued Special Conditions: aCD 7D,.N CERTIFICATE OF LIABILITY INSURANCE DA4/11/15YY) PRODUCER 243-931-7095 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Specialty insurance, LTD-Tom Plouffe ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE p y HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P.O.Box 16901 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. West Haven, CT 06516 COMPANIES AFFORDING COVERAGE COMPANY United States Fire Insurance Company (NAIL#21113) A INSURED COMPANY J&K Amusements B 4496235th Lane NW COMPANY ST Francis,MN 55707 C OOMPANY D COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. cO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LTR DATE(MMIDDIYY) DATE(IAW DOIYY) - LIMITS GENERAL UABILMY USS258357 8116114 8/16115 GENERAL AGGREGATE S 2,000,000 A A COMMERCIAL GENERAL LIABILITY PRODUCTS-COMPIOPAGG $ 2,000,DD0 CLAIMS MADE Al OCCUR L PER-$ NAL&ADV INJURY $ 1,000,000 OWNERS&CONTRACTOR'S PROT EACH OCCURRENCE $ 1,000,000 _ r FIRE DAMAGE(Any one fire) $ 300,000 MEQ EXP(Any ane person) $ 5,000 AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE UMIT $ ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (per person) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (GARAGE LIABILITY _AUTO ONLY-EA ACCIDENT S ANY AUTO OTHER THAN AUTO ONLY: ._. EACH ACCIDENT $ AGGREGATE: ; EXCESS LIABILITY EACHOCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ WC STATU- OTH WORKERS COMPENSATION AND T RY TS T EMPLOYERS'LIABILITY ER EL EACH ACCIDENT $ THE PROPRIETOR) INCL 1 EL DISEASE-POLICY UMfr $ PARTNERSIEXECUTIVE _.. OFFICERS ARE- EXCL EL DISEASE-EA EMPLOYEE $ OTHER Interest:Sponsor Event Date:June 4-7,2015 I DESCRIPTION OF DPERATIONSILOCATIONSMEHICLEWSPECIAL ITEMS The City of Hutchinson (111 Hassan Street SE Hutchinson, MN 55350) is added as an additional insured but only with respects to the operations of the named insured during the policy period. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Hutchinson Mall Realty Group, LLC EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL Lexington Realty International, LLC 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 1060 Highway 15 South BUT FAILURE TO UAIL SUCH NOTICE$HALL IMPOSE NO OBLIGATION OR LIABILITY Hutchinson, MN 55350 OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES, AUTHORIZED REPRESENTATIVE Attn:Stephanie Nelson sneison@ci.Hutchinson.mn.us Thomas A. Plouffe ACORD 25-S(1/95) Q ACORD CORPORATION 1988 H nson mall REALTV GROUP.LLC A center for retail shopping&trade business Uu"0vA Qwwted by 5 vftwn rragree UeveLftm l.t.C. April 13, 2015 To whom it may concern; Hutchinson Mall Realty Group, LLC grants permission to AK Amusements to operate an outdoor carnival an our property June 4-7, 2015. Please see attached site plan for specific location. Kind Regards, Amy Forcier Hutchinson Mall Manager 320-587-5956 aforcier@shophutchmall.com 1060 Highway 15 so. Hutchinson,MN 55350 wi 10 1111 U"CI)ma11.CG'.7' 320-587-5956 Fax 320-587-4461 ITT-111171TI'll f,17MTII --4- 00 `M> 5z It T LA m LP -'j til 10 . ..... ..... 2p > 0 r C) cr, w m 'm HUTCHINSON CITY COUNCIL =V' f 0,a_ � Request for Board Action 79 M- W Agenda Item: Short-Term Gambling License - Minnesota Holstein-Friesian Breeder's Assoc. Department: Administration LICENSE SECTION Meeting Date: 4/28/2015 Contact: Matt Jaunich Application Complete Yes Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Minnesota Holstein-Friesian Breeder's Association, a nonprofit organization, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on November 21, 2015, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Minnesota Holstein-Friesian Breeder's Association on November 21, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: fitr�of 11 1 Hassan Street Southeast Hutchinson,MN 55330 (320)587-515[/Fax:(320)234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No.655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application"1 e - $, Short Term Date{s} /Vt V- :�� /Ili ��/� Fee: $30.00 MonthlDa /Year—MonthlDa /Year �uj 15 6i0 W1 Organization Information Name y Phone Number 31-1 Address where regular meeting are held Udiy State ip Day and time of meetings? -`f fV.l i r?� ne Y �[f rt� -vl Ct Is this organization organized under the la4s of the State of Minnesota? )'yes i]no How long has the organization been in existence? `l -, How may members in the organization? ' { What is the purpose of the organization? Wit,o i {t r:f�f�u�_6t A'!is kt r i Tri��0In whose custody will organization records be kept? Name Phone Number n �n M&1 5(-16-4 address City Stale Zi Dui Authorized Officer of the Organization Information 4 True Name �+ Phone Number a D m N t >ti l L rDVe Residence Address City State Zip Date of Birth: (, 1 1 ��1 �i Place of Birth: .: 1 fr `rt)t j r, Monthlday/year T — City State Have you ever been convicted of any crime other than a traffic offense? ❑yes 91 no If yes,explain: City of Hutchinson Application for Bfngo Gamblfng pevfces License Page 7 of 3 Desi ated Gamblin Mana er ttaii ed under Minnesota Statute 329 True Name Phone Number / q9�j 11 �t_` /-'/,W t r`Ii7LI � Residence Addresi City State Zip Date of Birth: �' 1 =�-.J 1/ ( �� Place of Birth:le)A.&t Ay,-) 1 Monthldaylyear _ City State Have you ever been convicted of any crime other than a traffic offense? ❑yes ,.4 no If yes,explain: How long have you been a member of the organization? Game Information Location#1 Name of local-nn wh a game will be played / Phone Number Address of location where game will be played City State Zip Date(s)and/or day(s)gambling devices will be used: flllJ through �'�' �j Hours of the day gambling devices will be used: From To C -PM Maximum number of player; G Cl Will prizes be paid in money or merchandise? ❑money ,dmerchandise Will refreshments be served during the time the gambling devices will be used? ❑yes >]no If yes,will a charge be made for such refreshments? ❑yes ❑no Game Information Location#2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s)and/or day(s)gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From YM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑money ❑merchandise Will refreshments be served during the time the gambling devices will be used? ❑yes ❑no If yes,will a charge be made for such refreshments? D yes ❑no Officers.of the Organization.(Vnecessary,, list additional names on separate sheet Name Title Residence Address City State Zip rr _ Name Title Residence Address City State zip City of Hazichinson Application far Bingo Gambling,Devices License Page 3 of 3 1 INaW Title Residence Address City State zip Officers or Other Persons Paid for Services Information ffnecessu.E, list additional names on searate sheet Name Title Residence Address City Slate Zip Name Title Residence Address City State Zip Name Title Residence Address City State zip Have you(Gambling Manager and Authorized Officer)read,and do you thoroughly understand the provisions of all laws, ordinances,and regulations governing the operation and use of gambling devices(as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Cq apter 349)? �] 111) Gambling Manager I yes ❑ no �v Authorized Officer 0 yes ❑no 1(� v1 Initial Initial 1 declare that the information l have provided on this application is truthful,and I authorize the City of Hutchinson to investigate the information submitted. Also,1 have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of authorize icer of arganazation Dole Signature of gambling manager of organisation Date Internal Use Only City Council ❑approved ❑denied Notes: CITY OF HUTCHINSON INTEREST FORM FOR SERVING ON BOARDS/COMMISSION Fax#(320)234-4240 Hutchinson City Center, i l 1 Hassan St.SE,hiuicliinson Mtn! Phone# (320}587-515! Name: Address: Home Phone#: Work Phone#: ,aQLEc3• -yyr,,p dip Cell Phone#:� 7� Email Address: Occupation: Place oFEmployment: Educational Background: i Number of years as Hutchinson Resident: I I am interested in serving on the following City Board or Commission: ❑ Airport Commission (5 yr. tertn) © Building Code Board of Appeals(2 yr.Term) ❑ Charter Commission (4 yr. term) ,bi" City Tree Board (3 yr. term) ❑ Creekside Renewables Advisory Board (3 yr.Term) ❑ HRA Board(5 yr.term) ❑ EDA Board (6 yr. term) ❑ Library Board (3 yr. term) ❑ Park/Rec/Comm Ed Board(3 yr. term) ❑ Planning Commission (5 yr. term) ❑ Police Civil Service Commission (3 yr.term) ❑ Public Arts Commission (3 yr. term) 13 Senior Advisory Board (3 yr.term) o Utilities Commission (5 yr. term) -OVER- serve staggered five year terms;one City Council member.The Planning Coin mission shall have all the powers and duties defined or granted in the statutes and the City Code relating to planning,zoning and subdivision regulation and shall act in an advisory capacity to the City Council. Police Civil:Service Commission:The Police Commission by statute meets the l"Monday in February and after€hat meeting,at the calf of the Chairman,The Commission consists of three members whom shall be residents of the City and serve staggered three year terms.The Commission supervises€he hiring, promotion,discharge,and suspension of all officers and employees of the Police Department of the City of Hutchinson and these powers shall extend to and include all member of the Police Department. Public Arts Commission:The Public Arts Commission consists of five members,four.ofwhom will serve staggered three-year tenns,and one of whom shall be a member of the City Council.The Director of Planning/Zoning/Building and the Director of Parks/Recreatioa/Comnumity Education shall be ex-oMcio members.The.Cominission will establish standards and guidelines for donations of public art to the City of 1-1utchinson,establish procedures and maintenance of public art,evaluate funding resources,and de€erun ine guidelines for accepting or declining gift of public art.The Public Arts Commission shall act in an advisory capacity to the City Council on issues regarding public art. Senior Advisory Board:The Senior Advisory Board meets at 9:3G a.in.the Yd Monday of the month at the Senior Center.The Board consists of seven members who serve staggered three year terms.The Board shall advise the PRCE Board and staff concerning management and use of the multi-purpose senior center, and shall develop and maintain a management plan which provides opportunity for all senior-related activities to flourish. Utilities Commission:The Hutchinson Utilities Commission meets at 3:40 p.m.the Iasi Wednesday of the month at the Utilities 0Mce.The Commission consists of five members a[l of whom must be registered voters of the City and serve staggered five year teens.The Commission shat[have full absolute and exclusive control and power over the City Electric Plant,the City Electric Plant distribution system,the Explain why you are interested in this board/cornmission: na,tkifiaA Ix. _.aal.o�•YrY -spa ,i�w+ Please describe any prior/current experience that may relate to serving on this board/commission: C. ■ y ■!/Ol h2�l.�C�1 CGS�b.�C&S 4-� a-�r�L.... lR. i__�.l�l adz r - T ^� a r.rt�ym.��}3. /rw��.ta'�hon 6 4gPiSk-6�`G.• ear V^ai+Y-l�Cl o.�u}.i - _.. Please List Other Municipal Boards and/or Commission you may have served. Years Served 1.] to 2.) to 3.) to 4,) to CITY OF HUTCHINSON Council Check Register-A Check Issue Dates:4/15/2015-4/28/2015 4/22/2015 Check Number Check Date Amount Vendor Account Description 185464 4/15/2015 84.90 MINNESOTA CHIEFS OF POLICE Operating Supplies 185465 4/15/2015 4,347.60 REINER ENTERPRISES INC Freight-Bagged 185466 4/15/2015 453.75 STURGES,JASON Travel/Conference Expense 185469 4/20/2015 6,000.00 HUTCHINSON,CITY OF Replenish ATM 185470 4/28/2015 314.57 ABELSON,RANDY Travel/Conference Expense 185471 4/28/2015 3,500.00 ABSOLUTE LOGISTICS LLC Freight-Bagged 185472 4/28/2015 690.96 ACE HARDWARE Operating Supplies 185473 4/28/2015 30.40 ALBERTS,MARK Travel/Conference Expense 185474 4/28/2015 794.75 ALPHA WIRELESS Contractual R&M 185475 4/28/2015 89.92 AMERICAN BOTTLING CO Cost of Sales-Miscellaneous 185476 4/28/2015 81.33 AMERIPRIDE SERVICES Contractual R&M 185477 4/28/2015 60.00 APPLIED CONCEPTS INC Operating Supplies 185478 4/28/2015 80.80 ARCTIC GLACIER USA INC. Cost of Sales-Miscellaneous 185479 4/28/2015 531.00 ARNESON DISTRIBUTING CO Cost of Sales-Beer 185480 4/28/2015 1,261.00 ARTISAN BEER COMPANY Cost of Sales-Beer 185481 4/28/2015 15,686.62 ASSURANT EMPLOYEE BENEFITS Dental Claims 185482 4/28/2015 73.39 AUTO VALUE-GLENCOE Equipment Parts 185483 4/28/2015 747.50 B&C PLUMBING&HEATING INC Contractual R&M 185484 4/28/2015 1,698.00 B.W.WELDING Contractual R&M 185485 4/28/2015 3,287.25 BACHMAN'S Operating Supplies 185486 4/28/2015 140.00 BAERTSCHI,PAUL Dues&Subscriptions 185487 4/28/2015 32.52 BAYSINGER,KYLE Travel/Conference Expense 185488 4/28/2015 273.00 BEACON ATHLETICS Repair&Maintenance Supplies 185489 4/28/2015 50.00 BENTON COUNTY SHERIFF'S OFFICE Other Professional Services 185490 4/28/2015 399.70 BERNICK'S Cost of Sales-Miscellaneous 185491 4/28/2015 15,473.80 BOLTON&MENK INC. Engineering Fees 185492 4/28/2015 127.39 BRANDED SOLUTIONS Operating Supplies 185493 4/28/2015 5,898.25 BRAUN INTERTEC CORP Other Professional Services 185494 4/28/2015 450.00 BRIEST,JERRY Travel/Conference Expense 185495 4/28/2015 390.00 BUREAU OF CRIM.APPREHENSION Communication Maintenance 185496 4/28/2015 750.00 BURNHAM COMPANIES LLC Inventory-Bulk Product 185497 4/28/2015 104.26 BUSHMAN,RAQUEL Operating Supplies 185498 4/28/2015 2,364.00 BUSINESSWARE SOLUTIONS Office Supplies 185499 4/28/2015 11,245.26 C&L DISTRIBUTING Cost of Sales-Beer 185500 4/28/2015 32.54 CARDIAC SCIENCE Safety Supplies 185501 4/28/2015 430.23 CENTRAL HYDRAULICS Automotive R&M 185502 4/28/2015 221.38 CENTRAL MCGOWAN Automotive R&M 185503 4/28/2015 585.39 CENTRAL TURF&IRRIGATION SUPPLY Operating Supplies 185504 4/28/2015 160.58 COMDATA CORPORATION Operating Supplies 185505 4/28/2015 564.11 CROW RIVER AUTO&TRUCK REPAIR Automotive R&M 185507 4/28/2015 915.19 CROW RIVER GOLF CLUB Meetings In House 185508 4/28/2015 125.00 CROW RIVER TITLE GUARANTY INC Other Professional Services 185509 4/28/2015 250.89 CXT INC Sign Repair Materials 185510 4/28/2015 475.00 DALE A.ZORMAN TRUCKING SERVICE INC Freight-Bagged 185511 4/28/2015 45.00 DAVE GRIEP CLEANING Contractual R&M 185512 4/28/2015 4,940.00 DAVE'S PALLET SERVICE Inventory-Process Material 185513 4/28/2015 2,981.95 DAY DISTRIBUTING Cost of Sales-Beer 185514 4/28/2015 50.00 DEMING,HOLLI Other Revenues 185515 4/28/2015 1,181.03 DROP-N-GO SHIPPING INC Printing&Publishing 185516 4/28/2015 624.40 DUANE W. NIELSEN COMPANY Contractual R&M 185517 4/28/2015 2,038.02 DYNA SYSTEMS Equipment Parts 185518 4/28/2015 1,281.53 E2 ELECTRICAL SERVICES INC Contractual R&M 185519 4/28/2015 144.28 ECOLAB PEST ELIMINATION Contractual R&M 185520 4/28/2015 431.10 EMERGENCY AUTOMOTIVE TECH Machinery&Equipment 185521 4/28/2015 523.79 EXNER,KENT Travel/Conference Expense 77 CITY OF HUTCHINSON Council Check Register-A Check Issue Dates:4/15/2015-4/28/2015 4/22/2015 Check Number Check Date Amount Vendor Account Description 185522 4/28/2015 367.94 FASTENAL COMPANY Equipment Parts 185523 4/28/2015 16.68 FEDEX Equipment Parts 185524 4/28/2015 5,175.00 FENSKE'S STUMP REMOVAL Contractual R&M 185525 4/28/2015 443.00 FIRST ADVANTAGE LNS OCC HEALTH SOLUTIONS Drug Testing 185526 4/28/2015 228.00 FIRST CHOICE FOOD&BEVERAGE SOLUTIONS Office Supplies 185527 4/28/2015 351.00 FOREST EDGE WINERY Cost of Sales-Wine 185528 4/28/2015 478.04 FRONTIER PRECISION INC Equipment Parts 185529 4/28/2015 160.89 G&K SERVICES Operating Supplies 185530 4/28/2015 5,000.00 GAVIN WINTERS TWISS THIEMANN&LONG LTD Other Professional Services 185531 4/28/2015 889.90 GEB ELECTRICAL INC Contractual R&M 185532 4/28/2015 71.06 GRAINGER Repair&Maintenance Supplies 185533 4/28/2015 73.72 GREAT NORTHERN ENVIORNMENTAL LLC Repair&Maintenance Supplies 185534 4/28/2015 500.00 GTS Travel/Conference Expense 185535 4/28/2015 450.00 H.MULLER TRUCKING INC Freight-Bagged 185536 4/28/2015 49.28 HACH COMPANY Operating Supplies 185537 4/28/2015 550.27 HAYES INSTRUMENT CO Operating Supplies 185538 4/28/2015 12,768.79 HCVN-TV Cable Franchise Expenses 185539 4/28/2015 10,844.12 HCVN-TV Cable Franchise Expenses 185540 4/28/2015 781.20 HENRY'S WATERWORKS INC Street Maintenance Materials 185541 4/28/2015 1,631.58 HILLYARD/HUTCHINSON Cleaning Supplies 185542 4/28/2015 34.00 HOFF,RANDY Miscellaneous Expense 185543 4/28/2015 - HOLT MOTORS INC Equipment Parts 185544 4/28/2015 709.98 HOMESOURCE STORE,THE Office Supplies 185545 4/28/2015 1,512.28 HUTCHFIELD SERVICES INC Contractual R&M 185546 4/28/2015 2,166.00 HUTCHINSON AREA HEALTH CARE Common Area Maintenance 185547 4/28/2015 321.97 HUTCHINSON CO-OP Motor Fuels&Lubricants 185548 4/28/2015 1,506.00 HUTCHINSON HEALTH Other Professional Services 185549 4/28/2015 4,913.00 HUTCHINSON UNITED SOCCER ASSN. Recreation Activity Fees 185550 4/28/2015 199.83 HUTCHINSON WHOLESALE Repair&Maintenance Supplies 185551 4/28/2015 4,342.53 HUTCHINSON,CITY OF Utilities 185552 4/28/2015 5,000.00 HUTCHINSON,CITY OF ATM Revenue 185553 4/28/2015 681.27 INDUSTRIAL PNEUMATIC SYSTEMS Operating Supplies 185554 4/28/2015 811.29 INTERSTATE POWER COMPANIES INC Equipment Parts 185555 4/28/2015 742.70 INTERSTATE BATTERY SYSTEM MINNEAPOLIS Equipment Parts 185556 4/28/2015 1,298.10 A TAYLOR DIST OF MN Freight 185557 4/28/2015 15,137.60 JOHNSON BROTHERS LIQUOR CO. Cost of Sales-Miscellaneous 185558 4/28/2015 310.80 KDUZ KARP RADIO Advertising 185559 4/28/2015 413.36 KELLY COMPUTER SUPPLY Office Supplies 185560 4/28/2015 63.29 KILIAN,ERIC Travel/Conference Expense 185561 4/28/2015 4,900.90 L&P SUPPLY CO Automotive R&M 185562 4/28/2015 1,025.00 LEAGUE OF MN CITIES Travel/Conference Expense 185563 4/28/2015 72.25 LIEN,MIKE Uniforms&Personal Equip 185564 4/28/2015 42.73 LOCATORS&SUPPLIES Equipment Parts 185565 4/28/2015 20,552.10 LOCHER BROTHERS INC Cost of Sales-Miscellaneous 185566 4/28/2015 8,266.00 LOGIS Due from Utilities 185567 4/28/2015 12.00 MAC MULLAN,ROSS Travel/Conference Expense 185568 4/28/2015 276.10 MACQUEEN EQUIP INC Automotive R&M 185569 4/28/2015 1,318.85 MADDEN GALANTER HANSEN LLP Other Professional Services 185570 4/28/2015 270.00 MARCKS,TIM Rentals-Building 185571 4/28/2015 14.11 MATHESON TRI-GAS INC Small Tools&Minor Equipment 185572 4/28/2015 11.40 MAYTAG LAUNDRY&CAR WASH Contractual R&M 185573 4/28/2015 800.00 MCLEOD COOP POWER ASSN Contrib/Donation-PrivateSource 185574 4/28/2015 3,054.97 MCLEOD COUNTY AUDITOR-TREASURER Property Taxes 185575 4/28/2015 2,744.04 MCLEOD COUNTY AUDITOR-TREASURER Property Taxes 185576 4/28/2015 1,424.00 MCLEOD COUNTY AUDITOR-TREASURER Property Taxes 77 CITY OF HUTCHINSON Council Check Register-A Check Issue Dates:4/15/2015-4/28/2015 4/22/2015 Check Number Check Date Amount Vendor Account Description 185577 4/28/2015 3,144.00 MCLEOD COUNTY AUDITOR-TREASURER Property Taxes 185578 4/28/2015 642.00 MCLEOD COUNTY AUDITOR-TREASURER Property Taxes 185579 4/28/2015 356.00 MCLEOD COUNTY AUDITOR-TREASURER Property Taxes 185580 4/28/2015 176.00 MCLEOD COUNTY AUDITOR-TREASURER Property Taxes 185581 4/28/2015 3,245.00 MCLEOD COUNTY AUDITOR-TREASURER Property Taxes 185582 4/28/2015 300.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail 185583 4/28/2015 150.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail 185584 4/28/2015 300.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail 185585 4/28/2015 114,953.70 MEDICA Insurance 185586 4/28/2015 46.73 MEEKER COUNTY SHERIFF'S OFFICE Other Professional Services 185587 4/28/2015 791.38 MENARDS HUTCHINSON Repair&Maintenance Supplies 185588 4/28/2015 228.90 MIDWEST MACHINERY CO Automotive R&M 185589 4/28/2015 461.24 MIES OUTLAND INC Automotive R&M 185590 4/28/2015 720.00 MILLNER HERITAGE VINEYARD&WINERY Cost of Sales-Wine 185591 4/28/2015 715.00 MINNESOTA DEPT OF HEALTH Dues&Subscriptions 185592 4/28/2015 77.75 MINNESOTA DEPT OF MOTOR VEHICLE Machinery&Equipment 185593 4/28/2015 2,487.90 MINNESOTA UNEMPLOYMENT INSURANCE Miscellaneous Expense 185594 4/28/2015 1,704.80 MINNESOTA VALLEY TESTING LAB Other Professional Services 185595 4/28/2015 340.70 MN DEPT OF LABOR&INDUSTRY/CODE Building Permits 185596 4/28/2015 49.00 M-R SIGN Sign Repair Materials 185597 4/28/2015 150.00 NATIONAL TACTICAL OFFICER ASSN Dues&Subscriptions 185598 4/28/2015 628.08 NEWSTRIPE INC Automotive R&M 185599 4/28/2015 461.25 NORTH CENTRAL LABORATORIES Chemicals&Chemical Products 185600 4/28/2015 410.00 NORTH SHORE ANALYTICAL INC Other Professional Services 185601 4/28/2015 2,965.00 NORTH STAR PUMP SERVICE Contractual R&M 185602 4/28/2015 126.71 NORTHERN SAFETY&INDUSTRIAL Safety Supplies 185603 4/28/2015 26.72 NORTHERN STATES SUPPLY INC Equipment Parts 185604 4/28/2015 550.00 NORTHERN VALLEY TRANSPORT Freight-Bagged 185605 4/28/2015 107.93 NORTHLAND CHEMICAL CORP Operating Supplies 185606 4/28/2015 76.34 NU-TELECOM Phone Services 185607 4/28/2015 50.95 OFFICE DEPOT Office Supplies 185608 4/28/2015 99.23 OFFICE OF MN IT SERVICES Phone Services 185609 4/28/2015 489.56 OIL-AIR PRODUCTS LLC Equipment Parts 185610 4/28/2015 952.90 O'REILLYAUTO PARTS Automotive R&M 185611 4/28/2015 37.57 PAGE,JEFFREY Operating Supplies 185612 4/28/2015 3,087.00 PALLETON OF MINNESOTA Inventory-Bulk Product 185613 4/28/2015 3,573.86 PAUSTIS WINE COMPANY Freight 185614 4/28/2015 24,786.64 PHILLIPS WINE&SPIRITS Cost of Sales-Wine 185615 4/28/2015 350.00 PIKE TRANSFER,LLC Freight-Bagged 185616 4/28/2015 1,177.00 PIONEER MANUFACTURING CO Sign Repair Materials 185617 4/28/2015 1,650.00 POSTMASTER Postage 185618 4/28/2015 6,000.00 PRECISION CONCRETE CUTTING Contractual R&M 185619 4/28/2015 169.00 PROMAXX TRUCK PARTS Equipment Parts 185620 4/28/2015 580.85 QUADE ELECTRIC Operating Supplies 185621 4/28/2015 379.84 QUALITY FORKLIFT SALES&SERV INC Contractual R&M 185622 4/28/2015 116.67 QUILL CORP Office Supplies 185623 4/28/2015 1,612.15 R J L TRANSFER Freight 185624 4/28/2015 1,455.00 RAM BUILDINGS INC Contractual R&M 185625 4/28/2015 18,715.54 REINER ENTERPRISES INC Freight-Bagged 185626 4/28/2015 1,396.50 RTVISION Software&Licensing 185627 4/28/2015 49.98 RUNNING'S SUPPLY Small Tools&Minor Equipment 185628 4/28/2015 622.04 SAM'S CLUB Concession Supplies 185629 4/28/2015 23,729.00 SAVATREE Contractual R&M 185630 4/28/2015 6,294.00 SCHOOL DIST#423 Other Revenues 185631 4/28/2015 70.00 1 ISCOTT COUNTY SHERIFF'S OFFICE Other Professional Services 77 CITY OF HUTCHINSON Council Check Register-A Check Issue Dates:4/15/2015-4/28/2015 4/22/2015 Check Number Check Date Amount Vendor Account Description 185632 4/28/2015 229.84 SEBORA,MARC Travel/Conference Expense 185633 4/28/2015 639.00 SHRED-IT USA INC Contractual R&M 185634 4/28/2015 10,125.00 SIGNATURE MASONRY INC. Buildings&Structures 185635 4/28/2015 125.00 SCRENSEN'S SALES&RENTALS Equipment Rental 185636 4/28/2015 4,288.45 SOUTHERN WINE&SPIRITS OF MN Freight 185637 4/28/2015 14,120.04 SPARTAN STAFFING Temporary Labor-External 185638 4/28/2015 273.00 STANDARD PRINTING Operating Supplies 185639 4/28/2015 234.38 STAPLES ADVANTAGE Operating Supplies 185640 4/28/2015 5,187.36 STREICH TRUCKING Freight-Bulk 185641 4/28/2015 524.01 STURGES,JASON Travel/Conference Expense 185642 4/28/2015 145.98 SUBWAY WEST Miscellaneous Expense 185643 4/28/2015 114.95 TAGGART,KIRSTIN Uniforms&Personal Equip 185644 4/28/2015 25.00 TAPS-LYLE SCHROEDER Other Professional Services 185645 4/28/2015 1,281.92 THOMSON REUTERS-WEST Other Professional Services 185646 4/28/2015 823.60 TITAN MACHINERY Automotive R&M 185647 4/28/2015 39.47 TOWMASTER INC. Automotive R&M 185648 4/28/2015 192.38 TRI COUNTY WATER Office Supplies 185649 4/28/2015 560.00 TRIMBO,DAVID Other Professional Services 185650 4/28/2015 1,710.00 TRIPLE G COMPANIES Contractual R&M 185651 4/28/2015 250.00 TWO WAY COMMUNICATIONS INC Automotive R&M 185652 4/28/2015 4,125.87 U.S.WATER SERVICES Chemicals&Chemical Products 185653 4/28/2015 261.66 UNIFORMS UNLIMITED Small Tools&Minor Equipment 185654 4/28/2015 750.00 URBAN SPRITE MEDIA Advertising 185655 4/28/2015 67.54 USA BLUE BOOK Chemicals&Chemical Products 185656 4/28/2015 750.00 VEENHUIS,LYLA Cemetery Repurchase 185657 4/28/2015 37.56 VERIZON WIRELESS Phone Services 185658 4/28/2015 69.95 VERTECH SOLUTIONS&SERVICES Contractual R&M 185659 4/28/2015 8,799.20 VIKING BEER Cost of Sales-Beer 185660 4/28/2015 679.10 VIKING COCA COLA Concession Supplies 185661 4/28/2015 195.00 VIKING SIGN&GRAPHICS INC Operating Supplies 185662 4/28/2015 2,791.50 VINOCOPIA INC Freight 185663 4/28/2015 150.00 WACONIA,CITY OF Licenses&Permits 185664 4/28/2015 9,801.12 WASTE MANAGEMENT OF WI-MN Refuse-Disposal 185665 4/28/2015 432.50 WATER CONSERVATION SERVICE INC Contractual R&M 185666 4/28/2015 550.00 WCCO-AM Advertising 185667 4/28/2015 60.00 WELCOME NEIGHBOR Advertising 185668 4/28/2015 24.89 WENDLANDT,JUSTIN Travel/Conference Expense 185669 4/28/2015 293.17 WEST CENTRAL SANITATION INC. Utilities 185670 4/28/2015 429.25 WINE MERCHANTS INC Cost of Sales-Wine 185671 4/28/2015 24,230.12 WI RTZ BEVERAGE MINNESOTA Cost of Sales-Liquor 185672 4/28/2015 456.60 ZENON ENVIRONMENTAL CORPORATION Equipment Parts 185673 4/28/2015 1,339.92 ZEP SALES AND SERVICE Equipment Parts 185674 4/28/2015 32,124.00 HOLT MOTORS INC 2014 Ford-Creekside 185675 4/28/2015 4,066.06 JOHNSON BROTHERS LIQUOR CO. Wine 185676 4/28/2015 2,088.06 MINNESOTA DEPT OF MOTOR VEHICLE Sales Tax on 2014 Ford-Creekside Grand Totals: 590,592.11 ELECTRONIC FUNDS TRANSFERS 4/28/2015 TAX FUND PAYABLE TO AMOUNT FUEL HATS MN DEPT OF REV $1,474.50 SALES TAX LIQUOR MN DEPT OF REV $39,494.00 SALES TAX PRCE CIVIC ARENA MN DEPT OF REV $906.00 SALES&USE TAX WATER SEWER CREEKSIDE MN DEPT OF REV $10,795.00 $52,669.50 CITY OF HUTCHINSON Check Register-Council Check Register Page: 1 Report Dates:3/29/2015-4/11/2015 Apr 15,2015 01:37PM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 04/11/2015 CDPT 04/15/2015 185467 HART 618.76- 04/11/2015 CDPT 04/15/2015 185468 MNPEA 506.00- 04/11/2015 CDPT 04/15/2015 4151501 AFLAC 20.46- 04/11/2015 CDPT 04/15/2015 4151501 AFLAC 130.75- 04/11/2015 CDPT 04/15/2015 4151502 Assurant Employees Benefits 920.04- 04/11/2015 CDPT 04/15/2015 4151503 EFTPS 13,290.44- 04/11/2015 CDPT 04/15/2015 4151503 EFTPS 13,290.44- 04/11/2015 CDPT 04/15/2015 4151503 EFTPS 3,857.92- 04/11/2015 CDPT 04/15/2015 4151503 EFTPS 3,857.92- 04/11/2015 CDPT 04/15/2015 4151503 EFTPS 25,719.21- 04/11/2015 CDPT 04/15/2015 4151504 ICMA 2,105.00- 04/11/2015 CDPT 04/15/2015 4151505 ING 1,050.00- 04/11/2015 CDPT 04/15/2015 4151506 Minnesota Dept.of Revenue 10,919.16- 04/11/2015 CDPT 04/15/2015 4151507 MN Child Support System 991.07- 04/11/2015 CDPT 04/15/2015 4151508 MNDCP 250.00- 04/11/2015 CDPT 04/15/2015 4151509 PERA 12,551.34- 04/11/2015 CDPT 04/15/2015 4151509 PERA 12,551.34- 04/11/2015 CDPT 04/15/2015 4151509 PERA 5,879.69- 04/11/2015 CDPT 04/15/2015 4151509 PERA 8,819.57- 04/11/2015 CDPT 04/15/2015 4151509 PERA 26.01- 04/11/2015 CDPT 04/15/2015 4151509 PERA 26.01- 04/11/2015 CDPT 04/15/2015 4151509 PERA 1,930.99- 04/11/2015 CDPT 04/15/2015 4151510 TASC-Flex 359.91- 04/11/2015 CDPT 04/15/2015 4151510 TASC-Flex 1,495.49- 04/11/2015 CDPT 04/15/2015 4151511 TASC-HSA 4,432.43- 04/11/2015 CDPT 04/15/2015 4151511 TASC-HSA 5,307.48- 04/11/2015 CDPT 04/15/2015 4151511 TASC-HSA 687.98- 04/11/2015 CDPT 04/15/2015 4151511 TASC-HSA 692.28- 04/11/2015 CDPT 04/15/2015 4151511 TASC-HSA 871.90- Grand Totals: 29 133,159.59- CITY OF HUTCHINSON Council Check Register-B Check Issue Dates:4/15/2015-4/28/2015 4/22/2015 Check Number Check Date Amount Vendor Account Description 185506 4/28/2015 115.00 CROW RIVER GLASS Automotive R&M Grand Totals: 115.00 HUTCHINSON CITY COUNCIL =V' f 0,a_ � Request for Board Action 79 M- W Agenda Item: Ordinance No. 15-0739 - Amending Franchise Agreement with Sonora's Department: Administration LICENSE SECTION Meeting Date: 4/28/2015 Contact: Matt Jaunich Application Complete N/A Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff F1 Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For several years, Juan Perez of Sonora's Mexican Restaurant has held a franchise with the City of Hutchinson for a sidewalk cafe located at his restaurant at 15 2nd Avenue SW. The sidewalk cafe consists of tables and chairs in the public right of way. The current franchise agreement with Mr. Perez states that no liquor may be served in the franchise area. With the liquor code revisions made last year, Mr. Perez has asked that he be allowed to serve alcoholic beverages in the franchise area. Staff has reviewed Mr. Perez's request and has no objection to it. The franchise agreement ordinance has been revised to indicate that liquor will be allowed to be possessed and consumed in the franchise area. In addition, other updates have been made to the franchise, including the restaurant name change and maintaining a minimum walkway. Staff has retained the term of the franchise and the annual fee amount as the same as it was set in 2011. Should Council wish to make any revisions to the proposed franchise agreement, they certainly can be addressed. Should the Council approve the amended franchise agreement, the Council should also consider amending Juan Perez's liquor license to include the franchise area. Lastly, Mr. Perez has requested to sell liquor on Sundays and therefore the Council should consider issuing him a Sunday liquor license. BOARD ACTION REQUESTED: Hold first reading and set second reading and adoption of Ordinance No. 15-0739 for May 12, 2015; amend Juan Perez liquor license to include franchise area; issue Sunday liquor license to Juan Perez. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: JULIE WALKER HANJANI Attorney at Law aw�s�r•�+rr`��ic��+�.�is��'it'��ir�� ,��S��r��d�a�rr'�*�i'+ c�� April 1,2015 Mr. Marc Sebora Hutchinson City Attorney 111 Hassan Street SE Hutchinson,MN 55350 Re: Sonora's Mexican Restaurant Dear Mr. Sebora: This letter is written on behalf of Sonora's Mexican Restaurant located at 15 Second Avenue SW in Hutchinson. Mr. Juan Perez, Sr., owner of Sonora's, is requesting that his business be allowed to serve alcoholic beverages at the tables located outside his restaurant. If you have any questions, please feel free to contact me. Sincerely, Julie Wacker Hanjani Attorney at Law JWHIka cc: Juan Perez, Sr. 228 Main Street South, Suite 130 • Hutchinson, MN 55350 Telephone: 320-587-2232 • Fax: 320-587-5367 hanjani@hutchtel.net JULIE WACKER HANJA.NI Attorney at Law April 22,2015 Mr. Marc Sebora Mr. Matt Jaunich Hutchinson City Attorney City Administrator 111 Hassan Street SE 11 1 Hassan Street SE Hutchinson,MN 55350 Hutchinson, MN 55350 Re: Sonora's Mexican Restaurant Franchise Agreement Dear Mr. Sebora and Mr. Jaunich Enclosed please find the proposed map (not to scale)regarding the Franchise Agreement in the above matter. I have spoken to the insurance agent who will provide me with a certificate and I will forward the same to you as soon as it is received. I have reviewed the Franchise Agreement with Mr. Juan Perez, Sr. and he understands the terms and is in agreement with the same. If you have questions please feel free to contact me. Sincerely, Julie Wacker ]ani Atto t Law JWHIka enclosure cc: Juan Perez, Sr. 228 Main Street South, Suite 130 Hutchinson, MN 55350 Telephone: 320-587-2232 ■ Fax: 320-587-5367 lianjani@hutchtel.net 1� ` �... � !; �� I �� ' v � -� � t � � � � � � � �� :� � t _'� � �, + � � +, �. �, � � � .} �-� �! <<� � s� �' ��- � � � :� L Ordinance No. 15-0739 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING ORDINANCE NO. 11-0669 GRANTING LAS S nArMSONORA'S MEXICAN RESTAURANT THE RIGHT TO PROVIDE A SIDEWALK CAFE OVER AND ABOVE CERTAIN PROPERTY LOCATED IN PUBLIC RIGHT OF WAY ON 211D AVENUE. THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to Las Palm Sonora's Mexican Restaurant, hereafter referred to as Grantee, a franchise to operate and maintain a Sidewalk Cafe as described in the legal description and in Exhibit A, for the purpose of food and liquor sales on certain property owned by the City of Hutchinson, described as follows: The right of way abutting the south 213 of Lot 5, South Half of the City of Hutchinson Section 2. The franchise is granted for a term of five years (5) years commencing on the date of the acceptance of the franchise. Grantee shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within ten (10) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of general comprehensive and liability insurance provided for in this grant of franchise has been filed and approved. In addition, an annual fee of$25.00 per year must be paid. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along,over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees,against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not have the right to assign the franchise or otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 7. In the event that r Sonora's Mexican Restaurant should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Las Sonora's Mexican Restaurant. Section 9. Pursuant to Hutchinson City Code Section 112, a liquor license issued under the provisions of Chapter 112, shall be valid strustufe for a space that is compact and contiguous situated on the premises described in the license, and all transactions relating to a sale under the license must take place within tha4 building or s.,.,,,.*..~a on the licensed premises. Therefore, ire liquor may only be possessed or consumed in the franchise area as delineated in the description attached as Exhibit A to this ordinance . Section 10. A minimum walkway width of four feet must be achieved between the seating area and any other obstructions (signs, lights, etc.). Section 11. This franchise agreement replaces any other ftanchise agreement previously held by Sonora's Mexican Restaurant and/or yuan Perez. Adopted by the City Council, this 12'' day of May, 2015. ATTEST: Mayor City Administrator Published in the Hutchinson Leader on: First Reading; April 28, 2015 Second Reading; May 13,2015 Exhibit A One line of tables, not more than 7 Feet from the building along 2nd Avenue into the sidewalk area.The length of the cafe would be any area along the building wall,which is leased by the restaurant Fi Oa J,F U Lr 1C C--DIAr L F Fr.-X LD C�]Jr4teir fir or ss"r S--r.i[W a crA�-DI A3, .4r L.Frn �Vr LF—M-dL Lf r or � Ci.i—' -r�✓ .4r C,+FLa Mr-it uL L�Y L^YFTi , DY�o•?t 9 -iar Lw-DO--rL LX FCr 0 .la�3r�J Di rrk.2c-%9r rts� aas DaHvv�rt. FP9[rr rrcw [-cw-FM rtaL�L�r^�C1v erirF MP�Q''Sr$ e'i 7✓tl NChr D7 F.S3 WC',p -rd,, <Fx A010—Ma,Cr LD Mr rlw Yi z-0 vr: Ni.+�Ors SED ND AVE SW Am° °F xLawaCwc Jia S'7 FJL x�V 4'C 7f -W E.—DV—rrL J i L D K rr r. Y"xrA-7. DD Y W w C DW Fx r >;u,.w In �vaL ,,r Lk-,o-rr,rS tlf L7 Graf F.r sD•'�'7 u F or Pli rk'brCl�'9T 7r QC,eCu L'rrt S: LCJC"s'yC1Fr .st,r� a r OL cmc t -e SS HUTCHINSON CITY COUNCIL =V' f 0'a_ � Request for Board Action 79 M- W Agenda Item: Ordinance No. 15-0740 - Franchise Agreement with Below Zero Frozen Yogurt Department: Administration LICENSE SECTION Meeting Date: 4/28/2015 Contact: Matt Jaunich Application Complete N/A Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff F1 Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Marc and Ashley Docken of Below Zero Frozen Yogurt have submitted an application to provide a sidwalk cafe consisting of tables and chairs in public right of way located at 45 Washington Avenue. The placement of semi-permanent fixtures on a public place requires a franchise issued by the City. All franchise requests must be heard at a public hearing. Attached is a proposed franchise ordinance as well as the franchise agreement application. Similar-type franchises have been issued to downtown businesses over the last several years. As part of this request, the Council must determine the term of the franchise agreement, as well as the franchise fee, if any. BOARD ACTION REQUESTED: Hold first reading and set second reading and adoption of Ordinance No. 15-0740 for May 12, 2015, which would authorize a sidewalk cafe in public right of way located at 45 Washington Avenue. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON FRANCHISE AGREEMENT f APPLICATION Date: �i�iz Property Address: �S WI Ale Zoning District: �zh mak` 6+f �--5-Y 7- 1 y Applicant: � r?'� � C... " +�'' ' � Work Phone: -3rj Address: 1��- /kvy 7 W 1q -k;0 Home Phone: Legal Description of property: ! ] k tv u rfo-Fe r-N �Sv r�- Description of request: AwnoNt to IV Certificate of Liability Insurance: A P 2-ZOZO 1T►TIJ� -4"r MV4"..1 _r"" c' Site drawing of request: W' 7-5-1-3191 • iAluplik V Ace- 04 we Signature ofWlicAt- This is an application only. The request must be approved by the Hutchinson City Council and an ordinance published. AC RO +£]0 DATE(MMIDDf M � CERTIFICATE OF LIABILITY INSURANCE 1411012015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY ANIS CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE. ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(Ws)must be endorsed. If SUBROGATION IS WAIVED,su*ct to the temrs and condMons of the policy,certain policies may require an endorsement. A statement on this certificate sloes not confer rlghte to the certificate holder In lieu of slush endomemen s. PRODUCER North American Insurance Agency Po Box 189 LAIC.xPALEs,.r.:u•320.833.3117 Fax 324.833.3128 Belgrade MN 56312 MAIL ulie.mo asps:i _ gi8®naspanx.o�rrl INSUAMS}AFIRDRDINGCOVERAGE MAIC r Phone:877-254-3191 Fax:320-833-3126 IRSURERA: NOAH Star Mutual Nmnum Congmmr Below Zero Frozen Yogurt LLC IN URERB: - 45 Washington Unit 102 #f RERt:� Hutchinson MN 55350 INRyRERG _- INSURER E: INSURER F: •�'� -- COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. UIS TYPE OF IINSURANCEiucniwvni POLICY NUMBERPOUCY EFF POL3CY E1CP� ..U1111" �- -- commERCiAL OF LIABfIrTY EACH OCCURRENCE S 1.000,000 - .1—J CLAIMS-AAQE O OCCUR PRD E�SES{Es a��caurear+�_ $ _ _ ^$ 0. ___ A MED ExAIArrF '�.. a 6.000 I __. ..� _ — �_ .-- Y N BP22020 10124r-014 10r24r2015 PERSONAL L AOV IWURY S _ GEM'L AGGREGATE LIMIT APPLIES PER GEHs RAt AGGREGATE_ iv 2.400.000 _-_ POLICY[A 3JECT L—J LDCPRODUCTS.COMPIOPAGCi S `•2.000.000 OTHER S AUTOMOBILE I'ABFLITY ' COMBINED SINGLE LIMIT ANY AUTO eODILY INJURY(Per yeraon) S ALL OWNED .5CI4EDULEQ ` AUTOS AUTOS SWILY INJURY IPer&=Mwo) S NON-OVMEQPROPri..--- --- HIRED AU AUTOS ERTY DAMAGE i OA45RELLA LIAR OCCUR EACH OCCURRENCE S EXCr253 LIAR CLANdS MADET — T - AGGREGATE __ S I arm RETENTION S S 1WORKERS COMPENSATION { AND EMPLOYEW LIABILITY Y 1 N ANY PROPRiETORIPARFNERIExECuT1YE OFFICERIMEMBER EXCLUESL EACH ACCIDENT DED7 NIA (Mantis"In NH) E L.DISEASE-EA EMPLOYE S n yyeess dasonba us�dar _ DESCRIPTION OF flR V RATIONS below E.L.DISEASE•POLICY LIMIT s I DESCRIPTION OF OPERATIO/181 LOCATIONS I VEHICLES IACORD 101,Additional Roma"SRsodula,may Do aMaenod it enory apaw is requko4l The City of Hutchinson is an Additional Insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CltY of Hutchinson THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 111 Hassan St ACCORDANCE WITH THE POLICY PROVISIONS. Hutchinson MN 55354 AUTHORLUDREPRESENTATME ®1998-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered mrke of ACORD Ordinance No. 15-0740 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING BELOW ZERO FROZEN YOGURT LLC THE RIGHT TO PROVIDE A SIDEWALK CAFE OVER AND ABOVE C1 RTAIN PROPERTY LOCATED IN PUBLIC RIGHT OF WAY AT 45 WASHINGTON AVENUE THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to Below Zero Frozen Yogurt LLC, hereafter referred to as Grantee, a franchise to operate and maintain a Sidewalk Cafe as described in the legal description and in Exhibit A, for the purpose of placing tables and chairs on certain property owned by the City of Hutchinson, described as follows: The right of way abutting Condo No 4 45 Library Square Block-049 Unit 102 Section 2. The franchise is granted for a term of years (_) years commencing on the date of the acceptance of the franchise. Grantee shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within ten (10) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of general comprehensive and liability insurance provided for in this grant of franchise has been filed and approved_ In addition, an annual fee of$ per year must be paid. Section 3. A minimum walkway width of four feet must be achieved between the seating area and any other obstructions such as signs, lights, stamped sidewalk, etc. Section 4. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 5. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. Section 6. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson. with limits approved by the policies being for the protection of'Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 7. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of I lutchinson. Section 8. In the event that Below Zero Frozen Yogurt should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 9. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Below Zero Frozen Yogurt LLC. Adopted by the City Council, this 12th day of May, 2015. ATTEST: Mayor City Administrator Published in the Hutchinson header on: May 13, 2015 First Reading: April 28, 2015, Second Reading: May 12, 2015 I i I I 1 I I I I I i s E ! ! i E 1 W W O BN IS NVSSVH �.7 _Z 2 ro �r € ._ _. _ — .. _ I I N , cn r D p Q °" d CN �- I I I f I f l I r € I V) I (Y7 eD f`5 HUTCHINSON CITY COUNCIL =V' f 0,a_ � Request for Board Action 79 M- W Agenda Item: Discussion and Review of 2015 National Citizen Survey Information Department: Administration LICENSE SECTION Meeting Date: 4/28/2015 Contact: Matt Jaunich Application Complete N/A Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff F1 Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Back in December, the Council authorized up to $15,000 to conduct the "National Citizen Survey" in 2015. This was last done in 2011. Staff has begun the process of getting this survey out to the public by enrolling us in the survey and submitting our enrollment payment. Included in your council packet is a "Welcome Packet" from the The National Citizen Survey; a draft time line for the 2015 project; the "basic"survey template for 2015; a copy of the 2011 survey conducted by the City; and a list of some sample questions that could be considered for the custom portion of our survey. The basic service price for this survey is $12,510, of which we have already paid $8,900. The basic service price gets us the survey that is currently included in your council packet along with a couple of questions of our choice to fill the remainder of page 4 of the survey (custom portion). In preparation of doing this survey, staff will need some additional direction from the Council on three items: 1) Noting that we have about$2,500 left in our budget, what additional services (page 3 of the welcome packet), if any, do we want to consider adding to the survey? 2) Knowing that we have a couple of questions from the survey that we can customize, what, if any, characteristics/ activity do we want to have removed from questions 5 through 10? 3) What type of questions do we want to include in our custom portion of the survey? Staff is not asking for any final decisions on Tuesday. This is more or less meant as an introduction to the survey to encourage you to start thinking about the 3 questions raised above. The management team will be reviewing this at their meeting on May 4 and will be bringing some recommendations to the council at your May 12 meeting. To keep on track with the current proposed schedule, we are hoping to have the final framework for the survey for approval at your next regular council meeting. BOARD ACTION REQUESTED: No action requested at this time. Discussion only. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Welcome! Welcome to The National Citizen SurveyTM! This packet will guide you through choosing your options and customizing your survey.You'll see that there are a few electronic files and related input that we'll need from you near the start of the project. This packet includes: Project Customization Checklist................................................................................................... ..... 1 MailingMaterials—Weeks 1-2..............................................................................................................2 Sampling —Weeks 1-3..........................................................................................................................2 Additional Services Selection —Weeks 1-4...........................................................................................3 Survey Customizations—Weeks 1-5 ....................................................................................................4 Project Customization Checklist Here's what we will need from you to get The NCS up and running. We've also indicated the rough timing of when we need various materials and decisions. Mailing materials — Weeks 1-2 Page 2 ❑ Logo ❑ Letterhead sample ❑ Name, title and an electronic signature of the person who will be signing the cover letters ❑ Phone number for residents to call with questions Sampling — Weeks 1-3 Paae 2 ❑ GIS boundary files Additional Services — Weeks 1-4 Page 3 ❑ Selection of services in addition to the Basic Service Survey Customizations — Weeks 1-5 Paaes 4 to 6 ❑ Community Characteristics (Questions 5 and 6) ❑ Community Participation (Questions 7 through 9) ❑ Services (Question 10) ❑ Custom questions THE NC TM The National Citizen SurveyTM The National Citizen SurveyT" @ 2001-2015 National Research Center, Inc. 2955 Valmont Road, Suite 300 • Boulder, CO 80301 • 303-444-7863 ncs@n-r-c.com 9 www.n-r-c.com The National Citizen SurveyT" Mailing Materials — Weeks 1-2 NRC manages the mailing process and we create mailing materials that come"from"you in order to encourage participation in the survey. So,we'll use your letterhead,logo and the signature of the mayor (or another official or administrator, if you prefer)to customize your mailing materials. Graphics guidelines • 30o DPI • of or.jpg format preferred; other formats (e.g., .gif, .png) okay • Grey scale or black and white preferred, color okay Sampling — Weeks 1-3 We track geographic subareas in your community(your choice of district,ward, neighborhood or another type). This helps ensure the best representation of the parts of your community and has no added cost.We will need the GIS boundary information from you that defines these subareas and we are happy to work directly with your GIS staff to accomplish this (just send us contact information for the right person!). GIS data files should be in one of the following formats: • ESRI Personal Geodatabase (.mdb) • ESRI Shapefile (.shp) • MapInfo Table (.tab) 2 The National Citizen SurveyT" Additional Services Selection — Weeks 1-4 The NCS additional services (we call them add-ons) are a popular way to customize and enhance your survey project. Commonly chosen add-ons include: • Custom benchmark comparisons • Geographic subgroup comparisons • Demographic subgroup comparisons While many of the add-ons can be added at any point during The NCS process, some should be chosen right away since they influence the customization of your materials (denoted below with T). The cost of each option is in addition to the Basic Service. Payment for any add-on services is due upon selection. Add-on option Price* Description Larger sample sizer Varies See below for example sample sizes Reminder postcard (4th mailing) Varies See below for example sample sizes Includes one open-ended question added to survey. Responses One open-ended questions $1,500 will be categorized and reported in a table under separate cover, accompanied by a complete list of verbatim responses. Spanishs $600 Respondents can complete the survey online in Spanish Geographic Subgroup Comparison Reports $625 Compare results by geographic area. Demographic Subgroup $625 Compare results by population demographics (age, gender, Comparison Report housing unit type, housing tenure and race/ethnicity) Custom Benchmark Comparisons $800 Benchmark results against communities meeting specific criteria Following the scientific data collection, the survey will be Follow-up web survey $400 available online and open to the entire community for the (non-scientific) jurisdiction to promote as desired. These results will be provided as stand-alone tables, separate from the scientific sample. In-person presentation $2,800 Assumes location within 50 miles of an international airport Next steps workshop $3,650 Assumes location within 50 miles of an international airport Compare prior results $1,400 Compare current results to one previous (non-NCS) survey *Please note that all prices are subject to change. sThese options must be selected prior to mailing. $Depending on the number of areas and your expected response rate, we'll likely recommend a larger sample size in order to have meaningful results in each area. We'll help advise you on the right approach! Example sample sizes Regular mailing (3 contacts) Reminder postcard (4th contact) 1,200 - $650 1,600 (+400) $1,580 $830 2,000 (+800) $3,150 $1,000 2,400 (+1,200) $4,730 $1,170 3,000 (+1,800) $7,100 $1,430 3 The National Citizen SurveyT" Survey Customizations — Weeks 1-5 Community Characteristics Questions 5 and 6 on The NCS include many important and diverse characteristics of communities. Since some may not apply in your community,you may remove as many characteristics as you wish from these two questions. Most communities opt to keep all or almost all characteristics on their surveys;the most commonly removed items include: • Ease of public parking (q5) • K-12 education (q6) Opportunities to participate in religious or spiritual events and activities (q6) Remove Characteristic (Question 5) Remove Characteristic(Question 6) ❑ Traffic flow on major streets ❑ Availability of affordable quality child ❑ Ease of public parking care/preschool ❑ Ease of travel by car in ABC ❑ K-12 education ❑ Ease of travel by public transportation in ❑ Adult educational opportunities ABC ❑ Opportunities to attend cultural/arts/music ❑ Ease of travel by bicycle in ABC activities ❑ Ease of walking in ABC ❑ Opportunities to participate in religious or ❑ Availability of paths and walking trails spiritual events and activities ❑ Air quality ❑ Employment opportunities ❑ Cleanliness of ABC ❑ Shopping opportunities ❑ Overall appearance of ABC ❑ Cost of living in ABC ❑ Public places where people want to spend ❑ Overall quality of business and service time establishments in ABC ❑ Variety of housing options ❑ Vibrant downtown/commercial area ❑ Availability of affordable quality housing ❑ Overall quality of new development in ABC ❑ Fitness opportunities (including exercise ❑ Opportunities to participate in social classes and paths or trails, etc.) events and activities ❑ Recreational opportunities ❑ Opportunities to volunteer ❑ Availability of affordable quality food ❑ Opportunities to participate in community E] Availability of affordable quality health care matters ❑ Availability of preventive health services ❑ Openness and acceptance of the community toward people of diverse ❑ Availability of affordable quality mental backgrounds health care ❑ Neighborliness of residents in ABC 4 The National Citizen SurveyT" Community Participation Questions 7, 8 and 9 on The NCS ask residents how many times they or other household members have done or participated in various activities in your community. If something contained in these three questions is not applicable to your community,you may remove it. The most commonly removed items include: • Participated in religious or spiritual activities in ABC (q8) Used bus, rail, subway or other public transportation instead of driving (q8) Remove Activity(Question 7) ❑ Made efforts to conserve water ❑ Made efforts to make your home more energy efficient ❑ Observed a code violation or other hazard in ABC (weeds, abandoned buildings, etc.) ❑ Household member was a victim of a crime in ABC ❑ Reported a crime to the police in ABC ❑ Stocked supplies in preparation for an emergency ❑ Campaigned or advocated for an issue, cause or candidate ❑ Contacted ABC (in-person, phone, email or web) for help or information ❑ Contacted ABC elected officials (in-person, phone, email or web) to express your opinion Remove Activity(Question 8) ❑ Used ABC recreation centers or their services ❑ Visited a neighborhood park or XYZ park ❑ Used ABC public libraries or their services ❑ Participated in religious or spiritual activities in ABC ❑ Attended a XYZ-sponsored event ❑ Used bus, rail, subway or other public transportation instead of driving ❑ Carpooled with other adults or children instead of driving alone ❑ Walked or biked instead of driving ❑ Volunteered your time to some group/activity in ABC ❑ Participated in a club ❑ Talked to or visited with your immediate neighbors ❑ Done a favor for a neighbor Remove Activity(Question 9) ❑ Attended a local public meeting ❑ Watched (online or on television) a local public meeting 5 The National Citizen SurveyT" Services Question io on The NCS includes an extensive list of list of services provided in most communities. While you can include all of the services,you may remove those services that are not relevant to your community.The most commonly removed items include: • Bus or transit services • Snow removal • Yard waste pick-up • Power(electric and/or gas)utility • Utility billing Remove Characteristic(Question 10) Remove Characteristic (Question 10,cont'd.) ❑ Police/Sheriff services ❑ XYZ parks ❑ Fire services ❑ Recreation programs or classes ❑ Ambulance or emergency medical services ❑ Recreation centers or facilities ❑ Crime prevention ❑ Land use, planning and zoning ❑ Fire prevention and education ❑ Code enforcement (weeds, abandoned ❑ Traffic enforcement buildings, etc.) ❑ Street repair ❑ Animal control ❑ Street cleaning ❑ Economic development ❑ Street lighting ❑ Health services ❑ Snow removal ❑ Public library services ❑ Sidewalk maintenance ❑ Public information services ❑ Traffic signal timing ❑ Cable television ❑ Bus or transit services ❑ Emergency preparedness (services that ❑ Garbage collection prepare the community for natural ❑ Recycling disasters or other emergency situations) ❑ Yard waste pick-up ❑ Preservation of natural areas such as open space, farmlands and greenbelts E] Storm drainage E] ABC open space ❑ Drinking water ❑ XYZ-sponsored special events ❑ Sewer services ❑ Overall customer service by ABC ❑ Power (electric and/or gas) utility employees (police, receptionists, ❑ Utility billing planners, etc.) Custom Questions You have almost an entire page to include your own custom questions. There is no charge for adding closed-ended custom questions; they're included in the Basic Service. Over the years, hundreds of questions have been asked on The NCS, addressing many common concerns such as the budget issues, growth and more. Please see our FAQ (n-r-c.com/thenes/addonfaq) for examples and advice on creating your custom questions.Additionally, our survey experts are available to provide consultation as needed. 6 Timeline for The National Citizen SurveyTM Finalize survey materials Postcard mails 2nd wave mails Data collection ends Reports finalized 1st wave mails Draft reports received Jun 5 Jun 12 Jun 19 Jun 26 Jul 3 Jul 10 Jul 17 Jul 24 Jul 31 Aug 7 Aug 14 Aug 21 Aug 28 Sep 4 Item Date Preparing for the Survey O The NCS survey process is initiated upon receipt of your enrollment form and first payment Apr 21 F NRC emails you information to customize The NCS Apr 21 Due to NRC:Selection of add-on options May 15 Due to NRC:Drafts of the optional custom questions to be included in the survey May 15 Due to NRC:Zip code information and GIS boundary data May 22 Due to NRC:Additional payment for add-on options May 29 O NRC finalizes the survey instrument and mailing materials and sends.pdf samples for your records Jun 5 O NRC generates the sample of households in your community May 29 to Jun 5 O NRC prints materials and prepares mailings Jun 12 4 Due to NRC:Selection of custom benchmark profile(s)(if custom benchmark add-on selected) Jun 12 Conducting the survey O Survey materials are mailed Jun 19 to Jul 3 O Prenotification postcards sent Jun 19 O 1st wave of surveys sent Jun 26 O 2nd wave of surveys sent Jul 3 O Data collection:surveys received and processed for your community Jun 26 to Jul 31 During this time,you will receive postcards that were undeliverable due to bad addresses,or vacant housing units. This is O normal. Please count all the postcards,as we will subtract the number of returned postcards from the total number mailed to estimate the number of"eligible"households in calculating the final response rate. Due to NRC:Final count of returned postcards Jul 31 O Survey analysis and report writing Jul 31 to Aug 21 During this time,NRC will process the surveys,perform the data analysis,and produce a draft report for your community.The O report of results will contain a description of the methodology,information on understanding the results,and graphs and tables of your results,as well as a description of NRC's database of normative data from across the U.S.and actual comparisons to your results,where appropriate. E NRC emails draft report(in PDF format)to you along with invoice for balance due on The NCS Basic Aug1 Service and any additional add-on options g Due to NRC:community feedback on the draft report(most final reports are identical to the draft reports, Aug8 except being labeled as final instead of draft) g F NRC emails final report and data file to you Sep 4 Legend +Indicates when items from NRC are due to you 4Indicates when items from you are due to NRC OIndicates information items The City of Hutchinson 2015 Citizen Survey Please complete this questionnaire if you are the adult(age 18 or older)in the household who most recently had a birthday. The adult's year of birth does not matter. Please select the response (by circling the number or checking the box) that most closely represents your opinion for each question. Your responses are anonymous and will be reported in group form only. 1. Please rate each of the following aspects of quality of life in Hutchinson: Excellent Good Fair Poor Don't know Hutchinson as a place to live.............................................................................1 2 3 4 5 Your neighborhood as a place to live.................................................................1 2 3 4 5 Hutchinson as a place to raise children .............................................................1 2 3 4 5 Hutchinson as a place to work...........................................................................1 2 3 4 5 Hutchinson as a place to visit.............................................................................1 2 3 4 5 Hutchinson as a place to retire ..........................................................................1 2 3 4 5 _ The overall quality of life in Hutchinson...........................................................1 2 3 4 5 2. Please rate each of the following characteristics as they relate to Hutchinson as a whole: Excellent Good Fair Poor Don't know Overall feeling of safety in Hutchinson..............................................................1 2 3 4 5 Overall ease of getting to the places you usually have to visit............................ 2 3 4 5 Quality of overall natural environment in Hutchinson......................................1 2 3 4 5 Overall"built environment"of Hutchinson(including overall design, buildings,parks and transportation systems)..................................................1 2 3 4 5 Health and wellness opportunities in Hutchinson.............................................1 2 3 4 5 Overall opportunities for education and enrichment.........................................1 2 3 4 5 Overall economic health of Hutchinson............................................................1 2 3 4 5 Sense of community...........................................................................................1 2 3dMM 4 dh 5 Overall image or reputation of Hutchinson.......................................................1 2 3 4 5 3. Please indicate how likely or unlikely you are to do each of the following: Very Somewhat Somewhat Very Don't likely likely unlikely unlikely know Recommend living in Hutchinson to someone who asks........................ 1 2 3 4 5 Remain in Hutchinson for the next five years.................................... 5 4. Please rate how safe or unsafe you feel: Very Somewhat Neither safe Somewhat Very Don't safe safe nor unsafe unsafe unsafe know In your neighborhood during the day................................... 1 2 3 4 5 6 In Hutchinson's downtown/commercial 111111 area during the day............................................................ 1 2 3 5. Please rate each of the following characteristics as they relate to Hutchinson as a whole: Excellent Good Fair Poor Don't know Traffic flow on major streets..............................................................................1 2 3 4 5 Ease of public parking........................................................................................1 2 3 4 5 Ease of travel by car in Hutchinson...................................................................1 2 3 4 5 Ease of travel by public transportation in Hutchinson......................................1 2 3 4 5 Ease of travel by bicycle in Hutchinson.............................................................1 2 3 4 5 Ease of walking in Hutchinson...........................................................................1 2 3 4 5 Availability of paths and walking trails..............................................................1 2 3 4 5 Airquality..........................................................................................................1 2 3 4 5 Cleanliness of Hutchinson.................................................................................1 2 3 4 5 Overall appearance of Hutchinson....................................................................1 2 3 4 5 Public places where people want to spend time.................................................1 2 3 4 5 Variety of housing options.................................................................................1 2 3 4 5 Availability of affordable quality housing..........................................................1 2 3 4 5 Fitness opportunities(including exercise classes and paths or trails,etc.) ..........1 2 3 4 5 Recreational opportunities.................................................................................1 2 3 4 5 Availability of affordable quality food................................................................1 2 3 4 5 Availability of affordable quality health care.....................................................1 2 3 4 5 Availability of preventive health services...........................................................1 2 3 4 5 Availability of affordable quality mental health care.........................................1 2 3 4 5 Page 1 of 5 THENCSm The National Citizen Survey- 6. Please rate each of the following characteristics as they relate to Hutchinson as a whole: Excellent Good Fair Poor Don't know Availability of affordable quality child care/preschool......................................1 2 3 4 5 K-12 education..................................................................................................1 2 3 4 5 Adult educational opportunities.........................................................................1 2 3 4 5 Opportunities to attend cultural/arts/music activities ......................................1 2 3 4 5 Opportunities to participate in religious or spiritual events and activities.........1 2 3 4 5 Employment opportunities................................................................................1 2 3 4 5 Shopping opportunities......................................................................................1 2 3 4 5 Cost of living in Hutchinson..............................................................................1 2 3 4 5 Overall quality of business and service establishments in Hutchinson...............1 2 3 4 5 Vibrant downtown/commercial area................................................................1 2 3 4 5 Overall quality of new development in Hutchinson..........................................1 2 3 4 5 Opportunities to participate in social events and activities................................1 2 3 4 5 Opportunities to volunteer.................................................................................1 2 3 4 5 Opportunities to participate in community matters ..........................................1 2 3 4 5 Openness and acceptance of the community toward people of diverse backgrounds.......................................................................................1 2 3 4 5 Neighborliness of residents in Hutchinson.........................................................1 2 3 4 5 7. Please indicate whether or not you have done each of the following in the last 12 months. No Yes Made efforts to conserve water................................................................................................................................1 2 Made efforts to make your home more energy efficient..........................................................................................1 2 Observed a code violation or other hazard in Hutchinson(weeds, abandoned buildings,etc.) ..............................1 2 Household member was a victim of a crime in Hutchinson....................................................................................1 2 Reported a crime to the police in Hutchinson.........................................................................................................1 2 Stocked supplies in preparation for an emergency..................................................................................................1 2 Campaigned or advocated for an issue,cause or candidate....................................................................................1 2 Contacted the City of Hutchinson(in-person,phone,email or web)for help or information.................................l 2 Contacted Hutchinson elected officials(in-person,phone,email or web)to express your opinion.........................1 2 8. In the last 12 months, about how many times,if at all, have you or other household members done each of the following in Hutchinson? 2 times a 2-4 tares Once a month Not week or more a month or less at all Used Hutchinson recreation centers or their services........................................................ 1 _ 2 _ 3 4 _ Visited a neighborhood park or City park......................................................................... 1 2 3 4 U Used Hutchinson public libraries or their services............................................................. 1 2 3 4 Participated in religious or spiritual activities in Hutchinson............................................. 1 2 3 4 Attended a City-sponsored event....................................................................................... 1 2 3 4 Used bus rail subway or other public transportation instead of driving 1 2 3 4 Carpooled with other adults or children instead of driving alone...................................... 1 2 3 4 Walked or biked instead of driving .............................................................. 1 2 3 4 Volunteered your time to some group/activity in Hutchinson.......................................... 1 2 3 4 Participatedin a club......................................................................................................... 1 2 3 4 Talked to or visited with your immediate neighbors ......................................................... 1 2 3 4 z Done a favor for a neighbor............................................................................................... 1 2 3 4 9. Thinking about local public meetings (of local elected officials like City Council or County Commissioners, advisory boards,town halls, HOA,neighborhood watch, etc.), in the last 12 months, about how many times, if O at all,have you or other household members attended or watched a local public meeting? 2 times a 2-4 tares Once a month Not � week or more a month or less at all Attended a local public meeting1 2 3 4 .... . ... . . .................................................. 90 Watched(online or on television)a local public meeting................................................... 1 0 z Page 2 of 5 The City of Hutchinson 2015 Citizen Survey 10. Please rate the quality of each of the following services in Hutchinson: Excellent Good Fair Poor Don't know Police/Sheriff services........................................................................................1 2 3 4 5 Fireservices........................................................................................................1 3 4 5 Ambulance or emergency medical services.......................................................1 2 3 4 5 Crimeprevention...............................................................................................1 3 4 5 Fire prevention and education...........................................................................1 2 3 4 5 Traffic enforcement...........................................................................................1 3 4 5 Streetrepair.......................................................................................................1 2 3 4 5 Streetcleaning...................................................................................................1 2 3 4 5 Streetlighting.....................................................................................................1 2 3 4 5 Snowremoval....................................................................................................1 2 3 4 5 Sidewalk maintenance.......................................................................................1 2 3 4 5 Traffic signal timing...........................................................................................1 2 3 4 5 Bus or transit services.........................................................................................1 2 3 4 5 Garbagecollection.............................................................................................1 2 3 4 5 Recycling...........................................................................................................1 2 3 4 5 Yardwaste pick-up............................................................................................1 2 3 4 5 Stormdrainage..................................................................................................1 2 3 4 5 Drinkingwater...................................................................................................1 2 3 4 5 Sewerservices....................................................................................................1 2 3 4 5 Power(electric and/or gas)utility......................................................................1 2 3 4 5 Utilitybilling......................................................................................................1 2 3 4 5 Cityparks...........................................................................................................1 2 3 4 5 Recreation programs or classes..........................................................................1 2 3 4 5 Recreation centers or facilities...........................................................................1 2 3 4 5 Land use,planning and zoning..........................................................................1 2 3 4 5 Code enforcement(weeds, abandoned buildings,etc.)......................................1 2 3 4 5 Animalcontrol...................................................................................................1 2 3 4 5 Economic development.....................................................................................1 2 3 4 5 Healthservices...................................................................................................1 2 3 4 5 Public library services........................................................................................1 2 3 4 5 Public information services................................................................................1 2 3 4 5 Cabletelevision..................................................................................................1 2 3 4 5 Emergency preparedness(services that prepare the community for natural disasters or other emergency situations).............................................1 2 3 4 5 Preservation of natural areas such as open space,farmlands and greenbelts.....1 2 3 4 5 Hutchinson open space......................................................................................1 2 3 4 5 City-sponsored special events ............................................................................1 2 3 4 5 Overall customer service by Hutchinson employees(police, receptionists,planners,etc.)..............................................................................1 2 3 4 5 11. Overall,how would you rate the quality of the services provided by each of the following? Excellent Good Fair Poor Don't know The City of Hutchinson.....................................................................................1 2 3 4 5 The Federal Government..................................................................................1 2 3 12. Please rate the following categories of Hutchinson government performance: Excellent Good Fair Poor Don't know The value of services for the taxes paid to Hutchinson......................................1 2 3 4 5 The overall direction that Hutchinson is taking................................................1 2 3 4 5 The job Hutchinson government does at welcoming citizen involvement........1 2 3 4 5 Overall confidence in Hutchinson government.................................................1 2 3 4 5 Generally acting in the best interest of the community .....................................1 2 3 4 5 Beinghonest.......................................................................................................1 2 3 4 5 Treating all residents fairly................................................................................1 2 3 4 5 Page 3 of 5 THENCSm The National Citizen Survey- 13. Please rate how important,if at all, you think it is for the Hutchinson community to focus on each of the following in the coming two years: Very Somewhat Not at all Essential important important important Overall feeling of safety in Hutchinson.............................................................................. 1 2 3 4 Overall ease of getting to the places you usually have to visit............................................ 1 Quality of overall natural environment in Hutchinson...................................................... 1 2 3 4 Overall"built environment"of Hutchinson(including overall design, lip buildings,parks and transportation systems) ................................................................. 1 2 3 4 Health and wellness opportunities in Hutchinson............................................................. 1 2 3 4 Overall opportunities for education and enrichment......................................................... 1 2 3 4 Overall economic health of Hutchinson............................................................................ 1 2 3 4 Senseof community........................................................................................................... 1 2 3 4 xx. Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 Custom Question#1 O Scale point 1 O Scale point 2 O Scale point 3 O Scale point 4 O Scale points xx. Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 Custom Question#2 O Scale point 1 O Scale point 2 O Scale point 3 O Scale point 4 O Scale points xx. Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 Custom Question#3 O Scale point 1 O Scale point 2 O Scale point 3 O Scale point 4 O Scale points xx. OPTIONAL [See Worksheets for details and price of this option] Open-Ended Question Open-Ended Question Open-Ended Question Open-Ended Question Open-Ended Question Open-Ended Question Open-Ended Question Open-Ended Question Open-Ended Question Open-Ended Question Open-Ended Question Open- Ended Question U G N G N s; U N N �i G O z 0 0 0 0 H N 0 z Page 4 of 5 The City of Hutchinson 2015 Citizen Survey Our last questions are about you and your household. Again, all of your responses to this survey are completely anonymous and will be reported in group form only. DI. How often, if at all, do you do each of the following, considering all of the times you could? Never Rarely Sometimes Usually Always Recycleat home.............................................................................................1 2 3 4 5 Purchase goods or services from a business located in Hutchinson................1 2 4 5 Eat at least 5 portions of fruits and vegetables a day......................................1 2 3 4 5 Participate in moderate or vigorous physical activity.....................................1 i2 M 4 5 Read or watch local news(via television,paper,computer,etc.) ...................1 2 3 4 5 Vote in local elections.....................................................................................1 2 MW 4 5 D2. Would you say that in general your health is: O Excellent O Very good O Good O Fair O Poor D3. What impact,if any, do you think the economy will have on your family income in the next 6 months?Do you think the impact will be: O Very positive O Somewhat positive O Neutral O Somewhat negative O Very negative D4. What is your employment status? D12. How much do you anticipate your household's O Working full time for pay total income before taxes will be for the current O Working part time for pay year? (Please include in your total income money O Unemployed,looking for paid work from all sources for all persons living in your O Unemployed,not looking for paid work household.) O Fully retired O Less than$25,000 D5. Do you work inside the boundaries of O $25,000 to $49,999 Hutchinson? O $50,000 to $99,999 O Yes,outside the home O $100,000 to$149,999 O Yes,from home O $150,000 or more O No Please respond to both questions D 13 and D 14: D6. How many years have you lived in Hutchinson? O Less than 2 years O 11-20 years D13. Are you Spanish,Hispanic or Latino? O No,not Spanish,Hispanic or Latino O 2-5 years O More than 20 years O Yes,I consider myself to be Spanish,Hispanic O 6-10 years or Latino D7. Which best describes the building you live in? D14. What is your race? (Mark one or more races O One family house detached from any other houses O Building with two or more homes(duplex,townhome, to indicate what race you consider yourself apartment or condominium) to be.) O Mobile home O American Indian or Alaskan Native O Other O Asian,Asian Indian or Pacific Islander O Black or African American D8. Is this house, apartment or mobile home... O White O Rented O Other O Owned D15. In which category is your age? D9. About how much is your monthly housing cost O 18-24 years O 55-64 years for the place you live (including rent,mortgage O 25-34 years O 65-74 years payment,property tax,property insurance and O 35-44 years O 75 years or older homeowners' association(HOA) fees)? O 45-54 years O Less than$300 per month D16. What is your sex? O $300 to $599 per month O Female O Male O $600 to $999 per month O $1,000 to $1,499 per month D17. Do you consider a cell phone or land line your O $1,500 to $2,499 per month primary telephone number? O $2,500 or more per month O Cell O Land line O Both D10. Do any children 17 or under live in your household? O No O Yes Thank you for completing this survey. Please D11. Are you or any other members of your household return the completed survey in the postage-paid aged 65 or older? envelope to: National Research Center, Inc., O No O Yes PO Box 549, Belle Mead, NJ 08502 Page 5 of 5 The City of Hutchinson 2011 Citizen Survey Please complete this questionnaire if you are the adult (age 18 or older) in the household who most recently had a birthday. The adult's year of birth does not matter. Please select the response (by circling the number or checking the box) that most closely represents your opinion for each question. Your responses are anonymous and will be reported in group form only. 1. Please rate each of the following aspects of quality of life in Hutchinson: Excellent Good Fair Poor Don't know Hutchinson as a place to live................................................................... 1 2 3 4 5 Your neighborhood as a place to live....................................................... 1 2 3 4 5 Hutchinson as a place to raise children.................................................... 1 2 3 4 5 Hutchinson as a place to work................................................................. 1 2 3 4 5 Hutchinson as a place to retire................................................................. 1 2 3 4 5 The overall quality of life in Hutchinson .................................................. 1 2 3 4 5 2. Please rate each of the following characteristics as they relate to Hutchinson as a whole: Excellent Good Fair Poor Don't know Senseof community................................................................................. 1 2 3 4 5 Openness and acceptance of the community toward people of diverse backgrounds............................................................................. 1 2 3 4 5 Overall appearance of Hutchinson........................................................... 1 2 3 4 5 Overall quality of new development in Hutchinson................................. 1 2 3 4 5 Shopping opportunities............................................................................ 1 2 3 4 5 Opportunities to attend cultural activities................................................. 1 2 3 4 5 Recreational opportunities....................................................................... 1 2 3 4 5 Employment opportunities....................................................................... 1 2 3 4 5 Educational opportunities ........................................................................ 1 2 3 4 5 Ease of car travel in Hutchinson............................................................... 1 2 3 4 5 Ease of bicycle travel in Hutchinson......................................................... 1 2 3 4 5 Ease of walking in Hutchinson................................................................. 1 2 3 4 5 Availability of affordable quality housing................................................. 1 2 3 4 5 Availability of affordable quality child care.............................................. 1 2 3 4 5 Availability of affordable quality health care............................................ 1 2 3 4 5 Airquality................................................................................................ 1 2 3 4 5 Overall image or reputation of Hutchinson.............................................. 1 2 3 4 5 3. Please rate the speed of growth in the following categories in Hutchinson over the past 2 years: Much Somewhat Right Somewhat Much Don't too slow too slow amount too fast too fast know Population growth ......................................................... 1 2 3 4 5 6 Retail growth (stores, restaurants, etc.)............................ 1 2 3 4 5 6 jobs growth.................................................................... 1 2 3 4 5 6 4. To what degree, if at all,are run down buildings,weed lots or junk vehicles a problem in Hutchinson? O Not a problem O Minor problem O Moderate problem O Major problem O Don't know 5. Please rate how safe or unsafe you feel from the following in Hutchinson: Very Somewhat Neither safe Somewhat Very Don't safe safe nor unsafe unsafe unsafe know Violent crime (e.g., rape, assault, robbery) ..................... 1 2 3 4 5 6 Property crimes (e.g., burglary,theft).............................. 1 2 3 4 5 6 Environmental hazards, including toxic waste................ 1 2 3 4 5 6 Page 1 of 5 rTheNational Citizen Survey" 6. Please rate how safe or unsafe you feel: Very Somewhat Neither safe Somewhat Very Don't safe safe nor unsafe unsafe unsafe know In your neighborhood during the day............................. 1 2 3 4 5 6 In your neighborhood after dark..................................... 1 2 3 4 5 6 In Hutchinson's downtown area during the day............. 1 2 3 4 5 6 In Hutchinson's downtown area after dark..................... 1 2 3 4 5 6 7. During the past 12 months,were you or anyone in your household the victim of any crime? O No 4 Go to Question 9 O Yes 4 Go to Question 8 O Don't know 4 Go to Question 9 8. If yes,was this crime(these crimes) reported to the police? O No O Yes O Don't know 9. In the last 12 months,about how many times,if ever, have you or other household members participated in the following activities in Hutchinson? Once or 3 to 12 13 to 26 More than Never twice times times 26 times Used Hutchinson public libraries or their services................................... 1 2 3 4 5 Used Hutchinson recreation centers ........................................................ 1 2 3 4 5 Participated in a recreation program or activity........................................ 1 2 3 4 5 Visited a neighborhood park or City park................................................. 1 2 3 4 5 Ridden a local bus within McLeod County............................................... 1 2 3 4 5 Attended a meeting of local elected officials or other local public meeting................................................................................................ 1 2 3 4 5 Watched a meeting of local elected officials or other City-sponsored public meeting on cable television,the Internet or other media............ 1 2 3 4 5 Visited the City of Hutchinson Web site (at www.ci.hutchinson.mn.us)... 1 2 3 4 5 Recycled used paper, cans or bottles from your home.............................. 1 2 3 4 5 Volunteered your time to some group or activity in Hutchinson............... 1 2 3 4 5 Attended an event at the Hutchinson Event Center................................... 1 2 3 4 5 10. About how often, if at all,do you talk to or visit with your immediate neighbors(people who live in the 10 or 20 households that are closest to you)? O Just about every day O Several times a week O Several times a month O Less than several times a month 11. Please rate the quality of each of the following services in Hutchinson: Excellent Good Fair Poor Don't know a Policeservices......................................................................................... 1 2 3 4 5 Fireservices............................................................................................. 1 2 3 4 5 Ambulance or emergency medical services.............................................. 1 2 3 4 5 Crimeprevention..................................................................................... 1 2 3 4 5 Fire prevention and education ................................................................. 1 2 3 4 5 12 Trafficenforcement.................................................................................. 1 2 3 4 5 Streetrepair............................................................................................. 1 2 3 4 5 Z Streetcleaning......................................................................................... 1 2 3 4 5 0 Streetlighting........................................................................................... 1 2 3 4 5 0 Snowremoval.......................................................................................... 1 2 3 4 5 Sidewalk maintenance............................................................................. 1 2 3 4 5 Trafficsignal timing ................................................................................. 1 2 3 4 5 T Bus or transit services............................................................................... 1 2 3 4 5 Garbage collection................................................................................... 1 2 3 4 5 Recycling................................................................................................. 1 2 3 4 5 N Yardwaste pick-up .................................................................................. 1 2 3 4 5 u 2 M Z s Page 2 of 5 The City of Hutchinson 2011 Citizen Survey 11. (cont.) Please rate the quality of each of the following services in Hutchinson: Excellent Good Fair Poor Don't know Stormdrainage......................................................................................... 1 2 3 4 5 Drinkingwater......................................................................................... 1 2 3 4 5 Sewerservices......................................................................................... 1 2 3 4 5 Cityparks................................................................................................. 1 2 3 4 5 Recreation programs or classes................................................................ 1 2 3 4 5 Recreation centers or facilities.................................................................. 1 2 3 4 5 Land use, planning and zoning ............................................................... 1 2 3 4 5 Code enforcement(weeds, abandoned buildings, etc.) ........................... 1 2 3 4 5 Animalcontrol ........................................................................................ 1 2 3 4 5 Economic development........................................................................... 1 2 3 4 5 Healthservices........................................................................................ 1 2 3 4 5 Services to seniors.................................................................................... 1 2 3 4 5 Servicesto youth...................................................................................... 1 2 3 4 5 Services to low-income people................................................................ 1 2 3 4 5 Public library services.............................................................................. 1 2 3 4 5 Public information services...................................................................... 1 2 3 4 5 Publicschools.......................................................................................... 1 2 3 4 5 Cabletelevision....................................................................................... 1 2 3 4 5 Vacuumleaf pickup................................................................................. 1 2 3 4 5 12. Overall, how would you rate the quality of the services provided by each of the following? Excellent Good Fair Poor Don't know TheCity of Hutchinson............................................................................ 1 2 3 4 5 The Federal Government......................................................................... 1 2 3 4 5 The State Government............................................................................. 1 2 3 4 5 McLeod County Government................................................................... 1 2 3 4 5 13. Have you had any in-person, phone or email contact with an employee of the City of Hutchinson within the last 12 months(including police, receptionists, planners or any others)? O No 4 Go to Question 15 O Yes 4 Go to Question 14 14. What was your impression of the employee(s)of the City of Hutchinson in your most recent contact? (Rate each characteristic below.) Excellent Good Fair Poor Don't know Knowledge............................................................................................... 1 2 3 4 5 Responsiveness........................................................................................ 1 2 3 4 5 Courtesy.................................................................................................. 1 2 3 4 5 Overallimpression................................................................................... 1 2 3 4 5 15. Please rate the following categories of Hutchinson government performance: Excellent Good Fair Poor Don't know The value of services for the taxes paid to Hutchinson............................. 1 2 3 4 5 The overall direction that Hutchinson is taking........................................ 1 2 3 4 5 The job Hutchinson government does at welcoming citizen involvement 1 2 3 4 5 16. Please indicate how likely or unlikely you are to do each of the following: Very Somewhat Somewhat Very Don't likely likely unlikely unlikely know Recommend living in Hutchinson to someone who asks................ 1 2 3 4 5 Remain in Hutchinson forthe next five years................................. 1 2 3 4 5 17. What impact, if any,do you think the economy will have on your family income in the next 6 months? Do you think the impact will be: O Very positive O Somewhat positive O Neutral O Somewhat negative O Very negative Page 3 of 5 The National Citizen Survey" 18. Please check the response that comes closest to your opinion for each of the following questions: a. Please indicate how important, if at all,each of the following priorities should be for the City of Hutchinson: Very Somewhat Not at all Don't Essential important important important know Providing access to parks,trails and other recreational facilities ........................................................... 1 2 3 4 5 Enforcing laws and prosecuting criminals................................ 1 2 3 4 5 Economic development................................................................ 1 2 3 4 5 Fire department............................................................................ 1 2 3 4 5 Forestry (planting and maintaining trees) ................................... 1 2 3 4 5 Drinkingwater............................................................................. 1 2 3 4 5 Stormwater................................................................................. 1 2 3 4 5 City enterprises (e.g., liquor store, Creekside, Hutch Utilities)....... 1 2 3 4 5 Street maintenance....................................................................... 1 2 3 4 5 Sewer maintenance...................................................................... 1 2 3 4 5 Building inspections and code enforcement.............................. 1 2 3 4 5 Sidewalks and trails .................................................................... 1 2 3 4 5 Supporting community events and organizations.......................... 1 2 3 4 5 Emergency response time and quality........................................ 1 2 3 4 5 b. Please indicate how much you would support or oppose the following possible additions to Hutchinson's park and recreation facilities: Strongly Somewhat Somewhat Strongly Don't support support oppose oppose know Community arboretum/garden (e.g., Anderson & Munsinger gardens).................................... 1 2 3 4 5 Dogpark................................................................................. 1 2 3 4 5 Recreational BMX bicycle park................................................ 1 2 3 4 5 Expanded skateboard park....................................................... 1 2 3 4 5 Improved pool facility (water park, etc.) .................................. 1 2 3 4 5 Additional ball fields............................................................... 1 2 3 4 5 Soccerfields............................................................................ 1 2 3 4 5 Fishing pier on Crow River...................................................... 1 2 3 4 5 Additional basketball courts.................................................... 1 2 3 4 5 Outdoor skating rinks.............................................................. 1 2 3 4 5 c. Please indicate how important, if at all,each of the following are to the transportation system in Hutchinson: Very Somewhat Not at all Don't Essential important important important know Maintaining local state highways............................................. 1 2 3 4 5 Development of more four lane highways............................... 1 2 3 4 5 s Accessibility to Highway 212....................................................... 1 2 3 4 5 Maintaining existing streets and roads .......................................... 1 2 3 4 5 Regional transportation planning................................................ 1 2 3 4 5 Enhancing our local airport........................................................... 1 2 3 4 5 Developing of a regional airport................................................ 1 2 3 4 5 Z 0 Enhancing local bus service.......................................................... 1 2 3 4 5 0 Providing more park & ride lots.................................................... 1 2 3 4 5 N Developing more biking and walking trails............................... 1 2 3 4 5 0 Maintaining & enhancing the railroad through Glencoe........... 1 2 3 4 5 Minimizing congestion.................................................................1 2 3 4 5 Establishing/enhancing bus service to Metro ............................. 1 2 3 4 5 d. What one thing do you think the City could do to have a positive impact on City services? N U C 2 M Z s H Page 4 of 5 The City of Hutchinson 2011 Citizen Survey Our last questions are about you and your household. Again, all of your responses to this survey are completely anonymous and will be reported in group form only. D1. Are you currently employed for pay? D8. Are you or any other members of your household aged O No 4 Go to Question D3 65 or older? O Yes, full time 4 Go to Question D2 O No O Yes O Yes, part time 4 Go to Question D2 D9. How much do you anticipate your household's total D2. During a typical week, how many days do you income before taxes will be for the current year? commute to work(for the longest distance of (Please include in your total income money from all your commute)in each of the ways listed below? sources for all persons living in your household.) (Enter the total number of days, using whole O Less than $24,999 numbers.) O $25,000 to $49,999 Motorized vehicle (e.g., car,truck, van, O $50,000 to $99,999 motorcycle, etc.) by myself............ days O $100,000 to $149,999 Motorized vehicle (e.g., car,truck, van, O $150,000 or more motorcycle, etc.) with other children or adults........................... days Please respond to both question D10 and D11: Bus, rail, subway or other public transportation................................. days D10. Are you Spanish, Hispanic or Latino? Walk................................................. days O No, not Spanish, Hispanic or Latino Bicycle.............................................. days O Yes, I consider myself to be Spanish, Hispanic Work at home................................... days or Latino Other................................................ days D11. What is your race? (Mark one or more races to D3. How many years have you lived in Hutchinson? indicate what race you consider yourself to be.) O Less than 2 years O 11-20 years O American Indian or Alaskan Native O 2-5 years O More than 20 years O Asian, Asian Indian or Pacific Islander O 6-10 years O Black or African American O White D4. Which best describes the building you live in? O Other O One family house detached from any other houses O House attached to one or more houses (e.g., a D12. In which category is your age? duplex or townhome) O 18-24 years O 55-64 years O Building with two or more apartments or O 25-34 years O 65-74 years condominiums O 35-44 years O 75 years or older O Mobile home O 45-54 years O Other D13. What is your sex? D5. Is this house,apartment or mobile home... O Female O Male O Rented for cash or occupied without cash payment? D14. Are you registered to vote in your jurisdiction? O Owned by you or someone in this house with a O No O Ineligible to vote mortgage or free and clear? O Yes O Don't know D6. About how much is your monthly housing cost for D15. Many people don't have time to vote in elections. the place you live (including rent, mortgage payment, Did you vote in the last general election? property tax, property insurance and homeowners' O No O Ineligible to vote association (HOA)fees)? O Yes O Don't know O Less than $300 per month O $300 to $599 per month D16. Do you have a cell phone? O $600 to $999 per month O No O Yes O $1,000 to $1,499 per month D17. Do you have a land line at home? O $1,500 to $2,499 per month O No O Yes O $2,500 or more per month D18. If you have both a cell phone and a land line,which D7. Do any children 17 or under live in your household? do you consider your primary telephone number? O No O Yes O Cell O Land line O Both Thank you for completing this survey. Please return the completed survey in the postage-paid envelope to: National Research Center, Inc., PO Box 549, Belle Mead, NJ 08502 Page 5 of 5 The National Citizen SurveyTm Add-on FAQ I National Research Center Pagel of 3 (bttps://twitter.com/nrc_inc) (http://www.liiiktdiii.coni/company/352645?trk=prof-cxp-company-name) (littps;//v ti-ww.facebook.com/NRC[ne) (http://irisitot3a�gt.com/ sp?ilr=7x7x9jnab&p=oi&ui=t1t380()g72988Rusit=jvkpgc6hb&f-6e446704- Sd-4ea9-99of-I oENSNO( ttp:j jvvw wV.n-r-c.eom) p:303449.7963 Search THZIIt4'N �//L1QNA, AP,, _T/1ZEN SURVEYTM ADD - ON FAQ SURVEY PRODUCTS LHTTP://WWW.N-R-C.COM/sURVEY-PROVUCTs, WHO WE ARE(HTTP://WWW.N-R-C.COM/WHO-WE-ARE/) BLOG(HTTP://WWW.N•R-C.COM/NEWS/) What items on the sunvel can I customize? What advice can you give me whell creating my mstom questions? Do you havt!any example questions 1 could see? Over the years,hundriAs ofquestious have.bean asked on'1'he NCS,uddressiag many commou concerns such as the hudget iasues,growth and more.Below are some examples grouped by theme. identifying And Funding Priorities A.Please indicate how important,if at all,each of the following projects and issues will be for the City to address over the nerd five years: (Scale Essential,Very important,SUmewhaI important,Not at all important,Dorn t know] • New indoor arena at the Fairgrounds • New Police Department building • Redeveloping downtown • Preservation of open space • Maintain and inip rove strexh 13.Please rate how important,if at a11,each of the following strategic planning areas are to the overall quality of life in the County: /Scale:Essential, Very importala.Somewhat important.Not at all imlxtrtuW,Don't know] • Cooperation between goveniments L•conomic development • Education • Healthy community • Recreatina and cultural opportunities • Safe comIn till ity Cot nnutity and scx:ial supports C.How much of priority,if any,should it he for the Town to address each of the following in the next two years? (Scale:1119h priority,Medivar Priority,Nota priority] • Commuter parking for access to public transportation http://www,n-r-c.com/survey-products/the-national-citizen-survey/addonfaq/ 4/23/2015 The National Citizen Survey'-" Add-on FAQ I National Research Center Page 2 of 3 • Bike storage facilities near bikeways,public ttatisportation and schools • A'I'own hus that would pro,,ide fixed route senice eireulating around the cominunity • Express public transportation connections to established cnnmuitcr hubs such as Midtown or Connnnuter Rail When Evaluating Support For A Specific Proposal,It is Especially Important To Include Context About The Specific Cost Of Or Tradeoffs Relating To The Proposai. D.The Oity is considering building a new,multi-field sports park for baseball,softball,football and soccer that also includes paved walking trails,concessions and a hathroom facility.Would you support a bored election for this sports park if paying for it required a$go annual increase for a sioo,000 home valuation? strongly support • Sanxnvhat support • Somewhat oppose Strongly oppose F-The City is considering renovating the City Swimming pool or replacing it with a new pool.Please select a statement from the following that that best reflects your view: In order to keep the indoor pool open,I ani willing to continue to pay the current subsidy(about$9.07 peryear,has ed OR a$170,000]Ionic}. • In order to cover the cost of renovations to the indoor pool,l am calling to increase the subsidy to$2o peryear. • In order to coverthe cost a new indoor pool,I am willing to increase the subsidy to$so per year. • i am not willing to pay any subsidy,which would result in the closing of the curreut pool. • l don't know. For Situations When Specific Amounts Are Not Yet Known F. Please indicate to what extent you would support or oppose a property tax increase for each of the following to fund new facilities or services: TSM IE:Strongly suppnrt,SOMUVhaI,wpport,Som 6what oppose,Strongly opposel • St:ltools • Libraries • Public safety/fire and rescue sen•icc5 • Au nralshelter • Youth hall fields • Indoorsport scompItx • Outdoor pool/splash pa • Outdoor trails Information Sources C.Please indicate how much ofa source,if at all,you consider each ofthe following to be for obtaining information about the City government and its activities,events and services: fScale:Major source,Minor source,Not a source] 0h website(www.ou faircity.gov) • 14)eal media outlets(newspapers,radio,local television stations) • The local govermnenI cable Channel#p Cit}'net+Metter in the water hill http://www.n-r-c.com/survey-products/the-national-citizen-survey/addonfaq/ 4/23/2015 The National Citizen SurveyTM Add-on FAQ I National Research Center Page 3 of 3 • Cit3 Council meeting~and other public mer-ting4 • Talking with City officials • City comintmicatio t;via social media(Le.Facebook,Twitter or YouTube) • Word-of-mouth 2955 Valmont Road,Suite 300 Rhone 303-444.7863 Boulder,Colorado 80301 ® I:Ix 303-444.1145 [ht t p: pa n Y135 2645? 11r=7x1Z9jnab&p=6LTPF4t13800372988&5it=jAp9c6hb&t=6e446704- bead- exp- 4ea9- company- 99of- name) 1 c b0aftabb078]mail i n p list (http;)Ivisitor.r2o.constantcontact.com/d.jsp? Ilr=7x7z9jnab&p=oi&m=1113800372988&sit=jVkpgc6hb&f=6e446704- bc8d 4ea9-990f 1cb0alaab978) G 10061015 Nrr+u.+af Rvs n imfNr,im All R+ghfs Res- http:llwww.n-r-c.com/survey-products/the-national-citizen-survey/addonfaq/ 4/23/2015 HUTCHINSON CITY COUNCIL =V' f 0,a_ � Request for Board Action 79 M- W Agenda Item: Use of Minnesota Investment Fund Dollars - Jump Start Manufacturing Department: EDA LICENSE SECTION Meeting Date: 4/28/2015 Contact: Miles R. Seppelt Application Complete N/A Agenda Item Type: Presenter: Miles R. Seppelt Reviewed by Staff F1 New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Economic Development Authority is preparing to implement a new business plan contest to be called "Jump-Start Manufacturing." The goal of the contest is to recruit and assist an individual with starting a new manufacturing business here in Hutchinson. The EDA desires to make use of grant dollars obtained several years ago from the state's Minnesota Investment Fund to assist NuCrane Manufacturing with the purchase of equipment. The majority of those dollars have now been paid back to the city and are available for re-use. One of the proposed re-uses is to fund a $20,000 forgivable loan for the winner of the Jump-Start Manufacturing business plan contest. Because these dollars have not been "de-Federalized"- meaning that Federal rules still apply to them - City Council permission is needed to put these dollars to work in this fashion. BOARD ACTION REQUESTED: Authorization to utilize non-deFederalized MIF dollars to fund the Jump-Start Manufacturing business plan contest. Fiscal Impact: $ 0.00 Funding Source: MIF Loan Fund FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL =V' f 0'a_ � Request for Board Action 79 M- W Agenda Item: Ordinance No. 15-0741 An Ordinance Amending Chapter 90 & 92 Department: PW/Eng LICENSE SECTION Meeting Date: 4/28/2015 Contact: Kent Exner Application Complete N/A Agenda Item Type: Presenter: Kent Exner Reviewed by Staff F1 New Business Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Ordinance No. 15-0741. An Ordinance Amending Chapters 90 and 92 Pertaining to Public Rights-of-Way. Public rights-of-way are important. They serve the community as areas to place utilities and pedestrian ways, provide for roadway maintenance (such as for snow storage), and serve as a protective zone between roadways and private property and structures. In an effort to ensure rights-of-way are used for their intended purpose, City staff had a series of meetings to review ordinances pertaining to protection of rights-of-way. The changes recommended by City staff address: * Placement of permanent and semi-permanent fixtures in rights-of-way in accordance with the City Charter, including: protection of pedestrian facilities, property access, public safety, and the reasonable use of rights-of-way. * Maintenance activities in rights-of-way, including maintenance of disturbed areas until they are fully restored. * Liability related to items placed within rights-of-way. *Adjacent property owner responsibility for maintenance of vegetation within rights-of-way. *Special uses of rights-of-way by the City or under permit from the City. *The means by which property owners will be notified of violations pertaining to weed control. BOARD ACTION REQUESTED: Approve/Deny first reading or Ordinance 15-0471, an ordinance amending Chapters 90 and 92 and set second reading. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 15-0741 An Ordinance Amending Chapters 90 and 92. Pertaining to Public Rights-of-Way The City Council of the City of Hutchinson Hereby Ordains: CHAPTER 90 PROPOSED AMENDMENTS Proposed amendment language highlighted: For added language- For stricken language- §90.03 OBSTRUCTIONS IN STREETS. (A) Obstructions. It is a misdemeanor for any person to place, deposit, display or offer for sale, any fence,goods or other obstructions upon,over, across or under any street without first having obtained a written permit from the Council, and then only in compliance in all respects with the terms and conditions of that permit, and taking precautionary measures for the protection of the public. An electrical cord or device of any kind is hereby included,but not by way of limitation,within the definition of an obstruction. (B) Fires. It is a misdemeanor for any person to build or maintain a fire upon a street. (C) Dumping in streets. It is a misdemeanor for any person to throw or deposit in any street any nails, dirt,glass or glassware, cans, discarded cloth or clothing,metal scraps,garbage, leaves,grass or tree limbs,paper or paper products, shreds or rubbish,oil,grease or other petroleum products, or to empty any water containing salt or other injurious chemical thereon, except for leaves raked into the gutter line specifically for and in compliance with a municipal leaf pick up program. It is a violation of this section to haul any material of this type, inadequately enclosed or covered,thereby permitting the same to fall upon streets. It is also a violation of this section to place or store any building materials or waste resulting from building construction or demolition on any street without first having obtained a written permit from the Council. (D) Signs and other structures. It is a misdemeanor for any person to place or maintain a sign, advertisement or other structure in any street without first having obtained a written permit from the Council. In a district zoned for commercial or industrial enterprises, special permission allowing an applicant to erect and maintain signs overhanging the street may be granted upon terms and conditions as may be set forth in the zoning or construction provisions in Title XV of this code of ordinances. (E) Placing snow or ice in a roadway or on a sidewalk. (1) It is a misdemeanor for any person not acting under a specific contract with the city, or without special permission from the City Administrator,to remove snow or ice from private property and place the same in any roadway. Snow or ice on driveways, sidewalks and the like shall not be pushed across traveled portions of roadways and may only be stored on private property or on rights-of-way adjacent to the private property. The city may assess the cost of removal of snow or ice against the affected property owner pursuant to the provisions of§ 90.01(C)of this code. (2) Where permission is granted by the City Administrator,the person to whom that permission is granted shall be initially responsible for payment of all direct or indirect costs of removing the snow or ice from the street or sidewalk. If not paid, collection shall be by civil action or assessment against the benefitted property as any other special assessment. (F) Continuing violation. Each day that any person continues in violation of this section shall be a separate offense and punishable as such. (G) Condition. Before granting any permit under any of the provisions of this section,the Council may impose insurance or bonding conditions thereon as it, considering the projected danger to public or private property or to persons, deems proper for safeguarding those persons and property. The insurance or bond shall also protect the city from any suit, action or cause of action arising by reason of the obstruction. (H) Uses of ri hts_of--way. Permanent and semi-permanent fixtures in rights-of-waw require a franchise from the City. (1) Franchise agreements for permanent or semi-permanent fixtures must be approved by the City Council. Temporary uses shall be regulated by permit and ordinance as the Council sees fit. (2) Said permanent and semi-permanent fixtures shall conform to the following requirements: a. After placement of the fixture,there remains at least six(6) feet of unobstructed sidewalk in commercial districts and four(4) feet of unobstructed sidewalk in residential and industrial districts where sidewalk exists. In all cases where trails exist,ten(10)feet of unobstructed trail shall remain. b. The permanent or semi-permanent fixture does not block any traffic control device and does is.not exceed 30"in height within the sight triangles area, defined as: that triangular area formed b__ the he hypotenuse of measurements twenty- five (25) feet each direction from the intersection of corner property lines w a ist by th c.Rermanent or semi-permanent fixture does not pose any type of safe . hazard because of the type of materials, objects or property_placed within the right-of-way_ d. The permanent or semi-permanent fixture does not unreasonably restrict other necessary use of rights-of-way_ (3) Nothing herein shall prohibit the repair of fixtures and related appurtenances placed within rights-of-way by existing franchisees or municipal utilities. (4) Nothing herein shall prohibit the placement of mailboxes, allowed b. the Service,within rights-of-way_ (5) Nothing herein shall prohibit the placement of permitted driv accesses within rights-of-way_ (6) Nothing herein shall prohibit a permitted temporary use within rights-ol ro n,„sos bI.a...m.....t..e....n....a...n....c...e no.miAoa as follows ----------------------- ------------------------------------------------------------------- y Locle Nection b. Materials, objects or property placed in rights-of-way by the City or under permit the City in association with community and special events, as i3eanit4o Wil. c. Landscapi e restoration by the City and franchisees shall and i e Aif4..,6er consisti efl]t of restoring disturbed areas with turf grasses.= i. Gr-ass. rrPcfeet�—rcvthe ivzccrwz-,-ed�4c-vrvzcck-vrcmv. of the read (8) 4*N*o ev 4 sha4i gfi.t temporary use of rights-of-way shall cause a nuisance,hazard, danger or a sight obstruction for any traffic,vehicular,pedestrian, or bicyclist,using the right-of- way. The City may, at its discretion, require appropriate warnings be placed for temporary uses in rights-of-way that may be deemed a hazard. (9) The owner of items placed within rights-of-way C-4-y shall P.4 be liable for any damage, for the ft vandalism etc., of any item object or property placed within hts-of-way. The owner of any such objects so placed shall ity ess in any claims therefor. ('89 Code, § 7.07) (Am. Ord. 97-208,passed 10-14-97;Am. Ord. 10-0540,passed 2-22-10) Penalty, see § 10.99 §90.04 STREET OPENINGS AND EXCAVATIONS. (A) Unlawful act. It is a misdemeanor for any person to make any excavation, opening or tunnel in, over, across or upon a street or other public property without first having obtained a written permit from the City Administrator as herein provided, except: (1) A city employee acting within the course and scope of his or her employment; (2) A contractor acting within the course and scope of a contract with the city; or (3) A franchisee acting within the course and scope of its franchise from the city. (B) Application. Application for a permit to make a street excavation shall describe with reasonable particularity the name and address of the applicant,the place,purpose and size of the excavation and other information as may be necessary or desirable to facilitate the investigation hereinafter provided for, and shall be filed with the City Administrator. (C) Investigation and payment of estimated costs. Upon receipt of the application,the City Engineer shall cause investigation to be made as he or she may deem necessary to determine estimated cost of repair, such as backfilling,compacting, resurfacing and replacement, and the conditions as to the time of commencement of work,manner of procedure and time limitation upon the excavation. The foregoing estimated costs shall include permanent and temporary repairs due to weather or other conditions, and the cost of the investigation shall be included in the estimate. Payment of the estimated costs shall be made before the permit is issued. (D) Protection of the city and the public. (1) Non-completion or abandonment. Work shall progress expeditiously to completion in accordance with any time limitation placed thereon so as to avoid unnecessary inconvenience to the public. In the event that work is not performed in accordance therewith, or shall cease or be abandoned without due cause,the city may, after six hours' notice in writing to the holder of the permit of its intention to do so, correct the work, fill the excavation and repair the public property, and the cost thereof shall be paid by the person holding the permit. (2) Insurance. Prior to commencement of the work described in the application,the applicant shall furnish the city satisfactory evidence in writing that the applicant will keep in effect public liability insurance of not less than $100,000 for any person, $300,000 for any occurrence and property damage insurance of not less than $25,000, issued by an insurance company authorized to do business in this state, on which the city is named as co-insured. (3) Indemnification. Before issuance of a permit,the applicant shall,in writing, agree to indemnify and hold the city harmless from any liability for injury or damage arising out of the action of the applicant in performance of the work, or any expense whatsoever incurred by the city incident to a claim or action brought or commenced by any person arising therefrom. (E) Issuance ofpermit. (1) The City Engineer shall issue the permit after: (a) Completion of the investigation; (b) Determination of all estimated costs as stated above; (c) Agreement by the applicant to the conditions of time and manner as stated above; (d) Agreement in writing by the applicant to pay all actual cost of repairs over and above the estimate; and (e) Agreement in writing by the applicant to be bound by all of the provisions of this section. (2) No permit shall be issued until the applicant has paid all of the foregoing together with investigation, inspection and permit fees as are fixed and determined by ordinance of the Council. (F) Repairs. All temporary and permanent repairs, including backfilling, compacting and resurfacing and maintenance thereof at any stage during restoration shall be the responsibility of the applicant and shall be performed in accordance with standards adopted by the city. In the event that the applicant does not fulfill this responsibility,the work may be performed, repaired or replaced by the city. (G) Cost adjustment. Within 60 days following completion of the permanent repairs,the City Engineer shall determine actual costs of repairs, including cost of investigation,and prepare and furnish to the permit holder an itemized statement thereof and claim additional payment from, or make refund (without interest)to,the permit holder, as the case may be. (H) Alternate method of charging. In lieu of the above provisions relating to cost and cost adjustment for street openings,the city may charge on the basis of surface square feet removed, excavated cubic feet or a combination of surface square feet and excavated cubic feet, on an established unit price uniformly charged. ('89 Code, § 7.08) Penalty, see § 10.99 CHAPTER 92 PROPOSED AMENDMENT Proposed amendment language highlighted: For added language- For stricken language— WEEDS § 92.35 SHORT TITLE. This subchapter shall be cited as the "Weed Ordinance." § 92.36 JURISDICTION. This subchapter shall be in addition to any state statute or county ordinance presently in effect, subsequently added, amended or repealed. § 92.37 DEFINITIONS; EXCLUSIONS. (A) For the purpose of this subchapter,the following definitions shall apply unless the context clearly indicates or requires a different meaning. DESTRUCTION ORDER The notice served by the City Council or designated city official,in cases of appeal, on the property owner of the ordinance violation. PROPERTY OWNER. The person occupying the property,the holder of legal title or a person having control over the property of another, such as a right-of-way, easement, license or lease. WEEDS, GRASSES and RANK VEGETATION. Includes but is not limited to the following: (1) Noxious weeds and rank vegetation shall include but not be limited to: alum(allium), Buckthorn, Bur Cucumber, Canada Thistle, Comcockle, Cressleaf Groundsel, Curly Dock, Dodder, Field Bindweed, French Weed,Hairy Whitetop,Hedge Bindweed,Hoary Cress,Horsenettle, Johnsongrass, Leafy Spurge, Mile-A-Minute Weed,Musk Thistle, Oxeye Daisy, Perennial Sowthistle, Poison Hemlock, Purple Loosestrife, Quackgrass, Russian Knapweed, Russian Thistle, Serrated Tussock, Shatter Cane, Sorghum,Wild Carrot,Wild Garlic,Wild Mustard,Wild Onion,Wild Parsnip (2) Grapevines when growing in groups of 100 or more and not pruned, sprayed, cultivated, or otherwise maintained for two consecutive years; (3) Bushes of the species of tall, common, or European barberry, further known as berberis vulgaris or its horticultural varieties; (4) Any weeds,grass, or plants, other than trees,bushes, flowers, or other ornamental plants, growing to a height exceeding V inches. (5) Rank vegetation includes the uncontrolled,uncultivated growth of annuals and perennial plants. (6) The term WEEDS does not include shrubs,trees, cultivated plants or crops. (B) In no event shall cultivated plants or crops include plants which have been defined by state statute or administrative rule as being noxious or detrimental plants. § 92.38 OWNERS RESPONSIBLE FOR TRIMMING, REMOVAL AND THE LIKE. All property owners shall be responsible for the removal, cutting, or disposal and elimination of weeds, rasses and rank ve etation or other uncontrolled plant growth on their property mod rights-of-way ,which at the time of notice, is in excess of 14-2 inches in height. Penalty, see & 92.99 § 92.39 FILING COMPLAINT. Any person, including the city,who believes there is property located within the corporate limits of the city which has growing plant matter in violation of this subchapter shall make a written complaint signed, dated and filed with the City Administrator. If the city makes the complaint, an employee, officer or Council Member of the city shall file the complaint in all respects as set out above. § 92.40 NOTICE OF VIOLATIONS. (A) Upon receiving notice of the probable existence of weeds in violation of this subchapter, a person designated by the City Council shall make an inspection and prepare a written report to the City Council regarding the condition. The City Council,upon concluding that there is a probable belief that this subchapter has been violated, shall forward written notification in the form of a"Destruction Order"to the property owner or the person occupying the property as that information is contained within the records of the City Administrator or any other city agency. The notice shall be served in writing Ore by eked mail. The notice shall provide that within seven days following after the rveeip of the notice that the designated violation shall be removed by the property owner or person occupying the property. (B) (1) All notices are to be in writing and all filings are to be with the Cit Administrator. (2) row Mmailing�to the City Administrator �ethers is deemed filed on the date of posting to the United States Postal Service. § 92.41 APPEALS. (A) The property owner may appeal by filing written notice of objections with the City Council within 48 hours of the notice, excluding weekends and holidays, if the property owner contests the finding of the City Council. It is the property owner's responsibility to demonstrate that the matter in question is shrubs, trees, cultivated plants or crops or is not otherwise in violation of this subchapter, and should not be subject to destruction under the subchapter. (B) An appeal by the property owner shall be brought before the City Council and shall be decided by a majority vote of the Council Members in attendance and being at a regularly scheduled or special meeting of the City Council. § 92.42 ABATEMENT BY CITY. In the event that the property owner shall fail to comply with the "Destruction Order"within seven regular business days and has not filed a notice within 48 hours to the City Administrator of an intent to appeal,the City Council may employ the services of city employees or outside contractors and remove the weeds to conform to this subchapter by all lawful means. § 92.43 LIABILITY. (A) The property owner is liable for all costs of removal, cutting or destruction of weeds as defined by this subchapter. (B) The property owner is responsible for all collection costs associated with weed destruction, including but not limited to court costs, attorney's fees and interest on any unpaid amounts incurred by the city. If the city uses municipal employees, it shall set and assign an appropriate per hour rate for employees, equipment, supplies and chemicals which may be used. (C) All sums payable by the property owner are to be paid to the City Administrator and to be deposited in a general fund as compensation for expenses and costs incurred by the city. (D) All sums payable by the property owner may be collected as a special assessment as provided by M.S. § 429.101, as it may be amended from time to time. Clean Copy Ordinance No. 15-0741 An Ordinance Amending Chapters 90 and 92. Pertaining to Public Rights-of-Way The City Council of the City of Hutchinson Hereby Ordains: CHAPTER 90 §90.03 OBSTRUCTIONS IN STREETS. (A) Obstructions. It is a misdemeanor for any person to place, deposit, display or offer for sale, any fence,goods or other obstructions upon,over, across or under any street without first having obtained a written permit from the Council, and then only in compliance in all respects with the terms and conditions of that permit, and taking precautionary measures for the protection of the public. An electrical cord or device of any kind is hereby included,but not by way of limitation,within the definition of an obstruction. (B) Fires. It is a misdemeanor for any person to build or maintain a fire upon a street. (C) Dumping in streets. It is a misdemeanor for any person to throw or deposit in any street any nails, dirt,glass or glassware, cans, discarded cloth or clothing,metal scraps,garbage, leaves,grass or tree limbs,paper or paper products, shreds or rubbish,oil,grease or other petroleum products, or to empty any water containing salt or other injurious chemical thereon, except for leaves raked into the gutter line specifically for and in compliance with a municipal leaf pick up program. It is a violation of this section to haul any material of this type, inadequately enclosed or covered,thereby permitting the same to fall upon streets. It is also a violation of this section to place or store any building materials or waste resulting from building construction or demolition on any street without first having obtained a written permit from the Council. (D) Signs and other structures. It is a misdemeanor for any person to place or maintain a sign, advertisement or other structure in any street without first having obtained a written permit from the Council. In a district zoned for commercial or industrial enterprises, special permission allowing an applicant to erect and maintain signs overhanging the street may be granted upon terms and conditions as may be set forth in the zoning or construction provisions in Title XV of this code of ordinances. (E) Placing snow or ice in a roadway or on a sidewalk. (1) It is a misdemeanor for any person not acting under a specific contract with the city, or without special permission from the City Administrator,to remove snow or ice from private property and place the same in any roadway. Snow or ice on driveways, sidewalks and the like shall not be pushed across traveled portions of roadways and may only be stored on private property or on rights-of-way adjacent to the private property. The city may assess the cost of removal of snow or ice against the affected property owner pursuant to the provisions of§ 90.01(C)of this code. (2) Where permission is granted by the City Administrator,the person to whom that permission is granted shall be initially responsible for payment of all direct or indirect costs of removing the snow or ice from the street or sidewalk. If not paid, collection shall be by civil action or assessment against the benefitted property as any other special assessment. (F) Continuing violation. Each day that any person continues in violation of this section shall be a separate offense and punishable as such. (G) Condition. Before granting any permit under any of the provisions of this section,the Council may impose insurance or bonding conditions thereon as it, considering the projected danger to public or private property or to persons, deems proper for safeguarding those persons and property. The insurance or bond shall also protect the city from any suit, action or cause of action arising by reason of the obstruction. (H) Uses of rights-of-way. Permanent and semi-permanent fixtures in rights-of--way require a franchise from the City. (10) Franchise agreements for permanent or semi-permanent fixtures must be approved by the City Council. Temporary uses shall be regulated by permit and ordinance as the Council sees fit. (11) Said permanent and semi-permanent fixtures shall conform to the following requirements: a. After placement of the fixture,there remains at least six(6) feet of unobstructed sidewalk in commercial districts and four(4)feet of unobstructed sidewalk in residential and industrial districts where sidewalk exists. In all cases where trails exist,ten(10)feet of unobstructed trail shall remain. b. The permanent or semi-permanent fixture does not block any traffic control device and does not exceed 30"in height within the sight triangle area, defined as: that triangular area formed by the hypotenuse of measurements twenty-five (25) feet each direction from the intersection of corner property lines, a greater distance may be required as determined by the City. c. The permanent or semi-permanent fixture does not pose any type of safety hazard because of the type of materials, objects or property placed within the right-of-way. d. The permanent or semi-permanent fixture does not unreasonably restrict other necessary use of rights-of-way. (12) Nothing herein shall prohibit the repair of fixtures and related appurtenances placed within rights-of-way by existing franchisees or municipal utilities. (13) Nothing herein shall prohibit the placement of mailboxes, allowed by the United States Postal Service,within rights-of-way. (14) Nothing herein shall prohibit the placement of permitted driveways and other private property accesses within rights-of-way. (15) Nothing herein shall prohibit a permitted temporary use within rights-of-way. (16) Maintenance of rights-of-way: d. Work is permitted by the City and by franchisees within rights-of-way, as permitted and governed by Code Section 90.04. e. Materials, objects or property placed in rights-of-way by the City or under permit from the City in association with community and special events. f Landscape restoration by the City and franchisees shall consist of restoring disturbed areas with turf grasses. (17) No temporary use of rights-of-way shall cause a nuisance,hazard, danger or a sight obstruction for any traffic,vehicular,pedestrian, or bicyclist,using the right-of-way. The City may, at its discretion, require appropriate warnings be placed for temporary uses in rights-of-way that may be deemed a hazard. (18) The owner of items placed within rights-of-way shall be liable for any damage,theft, vandalism, etc., of any item, object or property placed rights-of-way. The owner of any such objects so placed shall hold the City harmless in any claims therefor. ('89 Code, § 7.07) (Am. Ord. 97-208,passed 10-14-97;Am. Ord. 10-0540,passed 2-22-10) Penalty, see 10.99 §90.04 STREET OPENINGS AND EXCAVATIONS. (A) Unlawful act. It is a misdemeanor for any person to make any excavation, opening or tunnel in, over, across or upon a street or other public property without first having obtained a written permit from the City Administrator as herein provided, except: (1) A city employee acting within the course and scope of his or her employment; (2) A contractor acting within the course and scope of a contract with the city; or (3) A franchisee acting within the course and scope of its franchise from the city. (B) Application. Application for a permit to make a street excavation shall describe with reasonable particularity the name and address of the applicant,the place,purpose and size of the excavation and other information as may be necessary or desirable to facilitate the investigation hereinafter provided for, and shall be filed with the City Administrator. (C) Investigation and payment of estimated costs. Upon receipt of the application,the City Engineer shall cause investigation to be made as he or she may deem necessary to determine estimated cost of repair, such as backfilling,compacting, resurfacing and replacement, and the conditions as to the time of commencement of work,manner of procedure and time limitation upon the excavation. The foregoing estimated costs shall include permanent and temporary repairs due to weather or other conditions, and the cost of the investigation shall be included in the estimate. Payment of the estimated costs shall be made before the permit is issued. (D) Protection of the city and the public. (1) Non-completion or abandonment. Work shall progress expeditiously to completion in accordance with any time limitation placed thereon so as to avoid unnecessary inconvenience to the public. In the event that work is not performed in accordance therewith, or shall cease or be abandoned without due cause,the city may, after six hours' notice in writing to the holder of the permit of its intention to do so, correct the work, fill the excavation and repair the public property, and the cost thereof shall be paid by the person holding the permit. (2) Insurance. Prior to commencement of the work described in the application,the applicant shall furnish the city satisfactory evidence in writing that the applicant will keep in effect public liability insurance of not less than $100,000 for any person, $300,000 for any occurrence and property damage insurance of not less than $25,000, issued by an insurance company authorized to do business in this state, on which the city is named as co-insured. (3) Indemnification. Before issuance of a permit,the applicant shall,in writing, agree to indemnify and hold the city harmless from any liability for injury or damage arising out of the action of the applicant in performance of the work, or any expense whatsoever incurred by the city incident to a claim or action brought or commenced by any person arising therefrom. (E) Issuance ofpermit. (1) The City Engineer shall issue the permit after: (a) Completion of the investigation; (b) Determination of all estimated costs as stated above; (c) Agreement by the applicant to the conditions of time and manner as stated above; (d) Agreement in writing by the applicant to pay all actual cost of repairs over and above the estimate; and (e) Agreement in writing by the applicant to be bound by all of the provisions of this section. (2) No permit shall be issued until the applicant has paid all of the foregoing together with investigation, inspection and permit fees as are fixed and determined by ordinance of the Council. (F) Repairs. All temporary and permanent repairs, including backfilling, compacting and resurfacing, and maintenance thereof at any stage during restoration, shall be the responsibility of the applicant and shall be performed in accordance with standards adopted by the city. In the event that the applicant does not fulfill this responsibility,the work may be performed, repaired or replaced by the city. (G) Cost adjustment. Within 60 days following completion of the permanent repairs,the City Engineer shall determine actual costs of repairs, including cost of investigation,and prepare and furnish to the permit holder an itemized statement thereof and claim additional payment from, or make refund (without interest)to,the permit holder, as the case may be. (H) Alternate method of charging. In lieu of the above provisions relating to cost and cost adjustment for street openings,the city may charge on the basis of surface square feet removed, excavated cubic feet or a combination of surface square feet and excavated cubic feet, on an established unit price uniformly charged. ('89 Code, § 7.08) Penalty, see § 10.99 CHAPTER 92 WEEDS § 92.35 SHORT TITLE. This subchapter shall be cited as the "Weed Ordinance." § 92.36 JURISDICTION. This subchapter shall be in addition to any state statute or county ordinance presently in effect, subsequently added, amended or repealed. § 92.37 DEFINITIONS; EXCLUSIONS. (A) For the purpose of this subchapter,the following definitions shall apply unless the context clearly indicates or requires a different meaning. DESTRUCTION ORDER The notice served by the City Council or designated city official,in cases of appeal, on the property owner of the ordinance violation. PROPERTY OWNER. The person occupying the property,the holder of legal title or a person having control over the property of another, such as a right-of-way, easement, license or lease. WEEDS, GRASSES and RANK VEGETATION. Includes but is not limited to the following: (1) Noxious weeds and rank vegetation shall include but not be limited to: alum(allium), Buckthorn, Bur Cucumber, Canada Thistle, Comcockle, Cressleaf Groundsel, Curly Dock, Dodder, Field Bindweed, French Weed,Hairy Whitetop,Hedge Bindweed,Hoary Cress,Horsenettle, Johnsongrass, Leafy Spurge, Mile-A-Minute Weed,Musk Thistle, Oxeye Daisy, Perennial Sowthistle, Poison Hemlock, Purple Loosestrife, Quackgrass, Russian Knapweed, Russian Thistle, Serrated Tussock, Shatter Cane, Sorghum,Wild Carrot,Wild Garlic,Wild Mustard,Wild Onion,Wild Parsnip (2) Grapevines when growing in groups of 100 or more and not pruned, sprayed, cultivated, or otherwise maintained for two consecutive years; (3) Bushes of the species of tall, common, or European barberry, further known as berberis vulgaris or its horticultural varieties; (4) Any weeds,grass, or plants, other than trees,bushes, flowers, or other ornamental plants, growing to a height exceeding 8 inches. (5) Rank vegetation includes the uncontrolled,uncultivated growth of annuals and perennial plants. (6) The term WEEDS does not include shrubs,trees, cultivated plants or crops. (B) In no event shall cultivated plants or crops include plants which have been defined by state statute or administrative rule as being noxious or detrimental plants. § 92.38 OWNERS RESPONSIBLE FOR TRIMMING, REMOVAL AND THE LIKE. All property owners shall be responsible for the removal, cutting, or disposal and elimination of weeds, grasses and rank vegetation or other uncontrolled plant growth on their property and rights-of-way adjacent to their property,which at the time of notice, is in excess of 8 inches in height. Penalty, see § 92.99 § 92.39 FILING COMPLAINT. Any person, including the city,who believes there is property located within the corporate limits of the city which has growing plant matter in violation of this subchapter shall make a written complaint signed, dated and filed with the City Administrator. If the city makes the complaint, an employee, officer or Council Member of the city shall file the complaint in all respects as set out above. § 92.40 NOTICE OF VIOLATIONS. (A) Upon receiving notice of the probable existence of weeds in violation of this subchapter, a person designated by the City Council shall make an inspection and prepare a written report to the City Council regarding the condition. The City Council,upon concluding that there is a probable belief that this subchapter has been violated, shall forward written notification in the form of a"Destruction Order"to the property owner or the person occupying the property as that information is contained within the records of the City Administrator or any other city agency. The notice shall be served in writing to the owner of record by first class mail. The notice shall provide that within seven calendar days following the notice that the designated violation shall be removed by the property owner or person occupying the property. (B) (1) All notices are to be in writing and all filings are to be with the City Administrator. (2) Mailings made by the City Administrator or designee is deemed filed on the date of posting to the United States Postal Service. § 92.41 APPEALS. (A) The property owner may appeal by filing written notice of objections with the City Council within 48 hours of the notice, excluding weekends and holidays, if the property owner contests the finding of the City Council. It is the property owner's responsibility to demonstrate that the matter in question is shrubs, trees, cultivated plants or crops or is not otherwise in violation of this subchapter, and should not be subject to destruction under the subchapter. (B) An appeal by the property owner shall be brought before the City Council and shall be decided by a majority vote of the Council Members in attendance and being at a regularly scheduled or special meeting of the City Council. § 92.42 ABATEMENT BY CITY. In the event that the property owner shall fail to comply with the "Destruction Order"within seven regular business days and has not filed a notice within 48 hours to the City Administrator of an intent to appeal,the City Council may employ the services of city employees or outside contractors and remove the weeds to conform to this subchapter by all lawful means. § 92.43 LIABILITY. (A) The property owner is liable for all costs of removal, cutting or destruction of weeds as defined by this subchapter. (B) The property owner is responsible for all collection costs associated with weed destruction, including but not limited to court costs, attorney's fees and interest on any unpaid amounts incurred by the city. If the city uses municipal employees, it shall set and assign an appropriate per hour rate for employees, equipment, supplies and chemicals which may be used. (C) All sums payable by the property owner are to be paid to the City Administrator and to be deposited in a general fund as compensation for expenses and costs incurred by the city. (D) All sums payable by the property owner may be collected as a special assessment as provided by M.S. § 429.101, as it may be amended from time to time. HUTCHINSON CITY COUNCIL City o`o Request for Board Action 74Z=2�7 Agenda Item: Amendment to the City Code of Ordinances, Chapter 157.06 (B) (5) Department: Planning LICENSE SECTION Meeting Date: 4/2812015 Contact: Dan Jochum Application Complete NIA Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff F—] New Business Time Requested (Minutes): 5 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Based upon feedback obtained from the Hutchinson Planning Commissfon at its March 17, 2015 meeting, the Architectural Design and Quality section of Chapter 157 is proposed to be amended by deleting the last sentence of Section 157.06 (B) (5)which states: "Temporary structures, pole type construction, and metal sheds are not permitted." This proposed amendment will allow the Planning Commission, City Council, and Staff to utilize the information set forth in Chapter 157.06 which regulates Architectural Design and Quality while still allowing the flexibility for various types of construction methods. The Planning Commission unanimously recommends approval of this amendment. Note: See actual ordinance language on the next several pages. BOARD ACTION REQUESTED: Approval of the proposed amendment to Chapter 157.06 (B) (5) of the City Code of Ordinances. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Hatten, Dave Hunstad, Dolf Moon, Jean Ward, John Olson, John Paulson, John Webster, Judy Flemming, Kent Exner, Jeff Page, Lenny Rutledge, Marc Sebora, Mike Bahe, Dan Jochum and Kyle Dimler (Persons in attendance at Planning Staff Meeting(in bold) Date: April 15,2015, for April 21,2015,Planning Commission Meeting RE: Consideration of Amendment to City Code Chapter 157—River Overlay District RIVER OVERLAY DISTRICT ORDINANCE AMENDMENTS Staff has deleted a small section of the River Overlay District based on feedback obtained at the March 17, 2015 Planning Commission Meeting. The Architectural Design and Quality section of the ordinance has been amended and the following language was deleted from Chapter 157.06 (B) (5): Temporary structures,pole type construction, and metal sheds are not permitted. This change will allow the Planning Commission, City Council and Staff to utilize the information set forth in Chapter 157.06 which regulates Architectural Design and Quality but still allow the flexibility for various types of construction methods. The following is how Chapter 157.06(B) (5) is proposed to read: (5) Quality, durable, building materials are required, such as brick, stone, stucco,rock face concrete block, and other durable attractive materials. , pole t�Ta eensti-aetion, and metal sheds are net pefmitted, Please see the following page for the entire language of Chapter 157.06. Recommendation: Staff reviewed the proposed ordinance amendment at the April 13`x'planning staff meeting. Staff is supportive of the proposed ordinance amendment and recommends approval. The Planning Commission should provide feedback on the ordinance and consider public hearing comments in their recommendation to the City Council. PUBLICATION NO. ORDINANCE NO. 15-0738 A1N ORDINANCE AMENDING CHAPTER 157.06 RIVER OVERLAY ZONING DISTRICT THE CITY COUNCIL OF THE CITY OF HUTCHINSON,MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Section 157.06 regarding the River Overlay Zoning District as follows: § 157.06 ARCHITECTURAL DESIGN AND QUALITY. (A) New buildings shall be designed and built with consideration for design quality including building height and massing,colors and materials and the character of the architecture.Community objectives include: (1) Require new development to be appropriately designed and scaled to maintain a small town feeling. (2) Complement historic character with building styles appropriate to downtown. (3) Anchor the gateway with new,high quality buildings set on the two north corners of the intersection. (4) Reflect the massing and character of the historic power plant in the new development to express the historic downtown architectural character. (5) Express a riverfront town character by establishing river view corridors and massing new development to preserve these views,being respectful of the waterfront and adjacent parkland. (B) The following standards shall apply to construction within the River Overlay District to meet community objectives for architectural design and quality: (1) Building design review is required for all new buildings requiring site plan review within the Overlay District to determine if the building meets the community objectives identified above. (2) Architecture of new buildings shall be respectful of riverfront views in scale and design. (3) Building design that reflects traditional historic main street design and traditional store fronts is encouraged,such as two-story buildings with flat roofs,store front windows,easily identifiable main entrances,and awnings. (4) Building shall be designed with four-sided architecture,with all four sides receiving design attention,quality materials,and exterior treatments. (5) Quality,durable,building materials are required,such as brick,stone,stucco, rock face concrete block,and other durable attractive materials.Tewipe.n....struet ..,^ pole type senstmetien'n - (6) Environmentally friendly/green building design and technology such as green roofs are encouraged. (Ord.08-0500,passed 5-13-08) EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 12th day of May,2015. Attest: Matt Jaunich Gary T. Forcier City Administrator Mayor First reading of the Ordinance: April 28,2015 Second reading of the Ordinance: May 12,2015 CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday, March 18th, 2015 2:00 p.m. City Center Meeting Minutes Members present: Melissa Goldstein, John Hassinger Others Present: Dolf Moon (PRCE Director), Sara Witte (Parks Supervisor), Candice Hoversten (Heart of Hutch), Amy Martin (Heart of Hutch) Meeting began at 2:05 p.m. 1. Review of last meetings minutes-John H. made a motion to approve the February meeting minutes. Melissa G. seconded. Sara W. will forward the minutes onto Melissa Starke to be put into council packets. 2. Bike Rack Locations Sara update -waiting to hear from Brian Mohr to order a total of six racks. Once racks are installed we will work on signage. A discussion followed about Days Inn possibly renting bikes. John will touch base with Chad @ Outdoor Motion about connecting the two businesses. *Another possible location for a rack might be Roberts Park with all the evening youth sports events. 3. Bicycle May Kent/Dolf update-Hada meeting with County GIS. The smaller Crow River Press map will be put together in house. 4. Bicycle Master Plan/BFC League of American Bicyclists-sign to be placed on Hwy 7 E, heading west Signage package was ordered. Article in paper. a) Olmsted County-Rochester http://www.co.olmsted.mn.us/planning/trnsprtnping/bpac/Pages/default.aspx b.City of Willmar and City of Oshkosh are other examples 5. Safe Routes to School Dolf-update, nothing really new to update, Dolf will talk with Brian Mohr. Report will be completed by the end of the school year. Information gathered from this report can help with piecing together the COHBike/Pedestrian Master Plan. 6. Education/Promotion/Community Wellness- Possible May-Bike awareness month event/s. —see below, Bike to Work. Future Adult/Senior biking class: John H. will help teach, maybe with help from Ron J Sara emailed Michelle B.from Bike AN, did not get a response back from her yet and now emailed Dorian to see if he has any ideas for senior bike classes. *Update on BCBS grant- Candice/Amy (Open Streets Event) Sept. 2015-Did not receive the grant. An initial planning meeting is set for Wed. April Is`@ chamber office. a) Bike & Walk to School- Candice has not heard back from Dan O.yet b) Bike to Work-in May, National Day is Friday May 15'h, Chad is confirming breakfast with Zellas for the event. There will more than likely be a follow up Bike to Work day in August. c) Bike Rides *As a side note, Dolf attended the HAMBA meeting on Thursday 12`h, about 20 plus people were in attendance. 7. Bike Rental/Sharing Program Again, John H. will speak with Chad on the Days Inn possibility. 8. Sidewalk Improvements "No Biking, No Skateboarding,No Rollerblading" signs within the downtown area— Review city ordinance per Kent/Chief Hatten Kent-update after speaking with Chief Hatten No update given, since Kent was absent from this meeting. 9. Crosswalk Awareness/Improvements Email/PDF document on informal study of uncontrolled intersections or non- intersections-Review of document NEXT MEETING: Schedule next meeting: Wed. April IS`h @ 2:00 pm City Center Main Conference Room HUTCHINSON CITY COUNCIL =V' f 0'a_ � Request for Board Action 79 M- W Agenda Item: March 2015 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 4/28/2015 Contact: Andy Reid Application Complete N/A Agenda Item Type: Presenter: Reviewed by Staff F1 Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the March Financial Reports for the general fund and enterprise funds. Also attached is the March Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Summary Income Statement General Fund March 31,2015 Month of YTD Actual 2015 Budget YTD Actual March 2015 March 2015 2015 Budget Balance %Used March 2014 2014 Budget %Used REVENUES: Taxes - - 4,491,446.00 4,491,446.00 0.0% 136.39 4,491,446.00 0.0% Other Taxes 5,149.49 16,268.27 257,500.00 241,231.73 6.3% 13,534.29 245,000.00 5.5% Licenses&Permits 12,904.35 54,684.65 267,900.00 213,215.35 20.4% 68,291.66 240,000.00 28.5% Intergovernmental Revenue 3,724.29 24,554.39 1,225,766.00 1,201,211.61 2.0% 23,404.29 1,094,270.00 2.1% Charges for Services 142,545.16 371,773.78 2,031,070.00 1,659,296.22 18.3% 441,293.47 2,045,923.00 21.6% Fines&Forfeitures 5,148.19 9,192.75 55,000.00 45,807.25 16.7% 13,116.38 50,000.00 26.2% Miscellaneous Revenues 30,755.36 105,760.72 666,225.00 560,464.28 15.9% 92,530.12 646,500.00 14.3% Transfers-In 112,568.50 112,568.50 2,160,537.00 2,047,968.50 5.2% - 2,066,653.00 0.0% Capital Contributions - - 25,000.00 25,000.00 0.0% - 0.0% TOTAL REVENUES 312,795.34 694,803.06 11,180,444.00 10,485,640.94 6.2% 652,306.60 10,879,792.00 6.0% EXPENDITURES: Wages&Benefits 535,860.61 1,679,888.45 7,491,996.00 5,812,107.55 22.4% 1,552,424.31 7,009,709.00 22.1% Supplies 54,073.65 116,954.70 782,636.00 665,681.30 14.9% 187,682.46 781,887.00 24.0% Services&Charges 168,951.71 451,971.02 2,310,846.00 1,858,874.98 19.6% 488,301.02 2,262,536.00 21.6% Miscellaneous Expenses 11,037.83 68,386.36 498,116.00 429,729.64 13.7% 66,703.98 533,068.00 12.5% Transfers-Out 48,425.00 48,425.00 96,850.00 48,425.00 50.0% 47,015.00 96,000.00 49.0% Capital Outlay - 4,640.10 - (4,640.10) 100.0% 444.60 - 100.0% TOTAL EXPENDITURES 818,348.80 2,370,265.63 11,180,444.00 8,810,178.37 21.2% 2,342,571.37 10,683,200.00 21.9% TOTAL REVENUE OVER (UNDER)EXPENDITURES (505,553.46) (1,675,462.57) 1,675,462.57 (1,690,264.77) 196,592.00 General Fund Expenditures by Department Month of YTD Actual 2015 Budget YTD Actual Department March 2015 March 2015 2015 Budget Balance %Used March 2014 2014 Budget %Used Mayor&City Council 2,881.80 8,443.64 46,380.00 37,936.36 18.2% 14,994.30 48,823.00 30.7% City Administrator 31,501.27 93,696.42 410,458.00 316,761.58 22.8% 105,615.50 412,884.00 25.6% Elections 93.18 413.53 7,378.00 6,964.47 5.6% - 15,962.00 0.0% Finance Department 18,890.78 66,739.86 428,830.00 362,090.14 15.6% 53,094.17 295,894.00 17.9% Motor Vehicle 14,789.72 44,122.90 184,836.00 140,713.10 23.9% 69,466.93 254,100.00 27.3% Assessing - - 60,911.00 60,911.00 0.0% - 60,963.00 0.0% Legal 20,589.81 57,075.92 243,497.00 186,421.08 23.4% 50,755.65 256,142.00 19.8% Planning 11,511.40 32,531.91 145,943.00 113,411.09 22.3% 23,377.98 135,012.00 17.3% Information Services 38,665.16 93,785.57 414,288.00 320,502.43 22.6% 97,503.46 427,012.00 22.8% City Hall Building 7,180.02 17,966.58 95,343.00 77,376.42 18.8% 21,689.84 83,494.00 26.0% Police Department 233,793.01 704,168.27 3,072,077.00 2,367,908.73 22.9% 711,326.29 3,197,339.00 22.2% Hospital Security 20,565.43 67,890.96 291,299.00 223,408.04 23.3% - - 0.0% Emergency Management 99.40 198.90 14,388.00 14,189.10 1.4% 1,453.30 14,839.00 9.8% Safety Committee - 7,650.00 9,590.00 1,940.00 79.8% 7,891.25 13,276.00 59.4% Fire Department 24,853.81 70,860.21 292,199.00 221,338.79 24.3% 57,939.89 273,924.00 21.2% Protective Inspections 20,307.84 58,691.77 233,248.00 174,556.23 25.2% 43,080.67 178,407.00 24.1% Engineering 33,431.82 99,289.02 452,058.00 352,768.98 22.0% 97,728.91 424,543.00 23.0% Streets&Alleys 116,900.84 263,131.14 1,409,089.00 1,145,957.86 18.7% 324,902.94 1,374,733.00 23.6% Park/Recreation Administration 18,110.78 54,324.21 223,966.00 169,641.79 24.3% 54,122.68 218,929.00 24.7% Recreation 11,784.07 45,252.57 222,940.00 177,687.43 20.3% 52,265.55 218,072.00 24.0% Senior Citizen Center 5,364.93 17,090.83 74,795.00 57,704.17 22.9% 19,335.13 68,620.00 28.2% Civic Arena 42,095.85 107,165.62 324,826.00 217,660.38 33.0% 109,143.65 309,957.00 35.2% Park Department 52,340.52 154,273.99 839,821.00 685,547.01 18.4% 142,792.68 794,003.00 18.0% Recreation Building&Pool 9,824.08 27,682.02 188,732.00 161,049.98 14.7% 29,409.40 190,756.00 15.4% Events Center 20,663.97 55,461.90 234,707.00 179,245.10 23.6% 49,646.83 219,027.00 22.7% Evergreen Building 1,146.29 3,134.29 12,688.00 9,553.71 24.7% 2,661.78 17,393.00 15.3% Library 43,230.84 50,065.43 198,724.00 148,658.57 25.2% 46,942.47 190,606.00 24.6% Cemetery 5,131.22 14,402.00 116,840.00 102,438.00 12.3% 16,716.31 107,072.00 15.6% Airport 5,708.94 13,690.34 107,159.00 93,468.66 12.8% 18,568.75 99,776.00 18.6% Unallocated General Expense 6,892.02 141,065.83 823,434.00 682,368.17 17.1% 120,145.06 781,642.00 15.4% TOTAL EXPENDITURES 818 348.80 2,370,265.63 11 180 444.00 8,810,178.37 21.2% 2,342,571.37 10 683 200.00 21.9% Summary Income Statement Liquor Fund March 31,2015 Month of YTD Actual 2015 Budget YTD Actual March 2015 March 2015 2015 Budget Balance %Used March 2014 2014 Budget %Used REVENUES: Sales-Liquor 143,209.47 420,861.56 1,907,000.00 (1,486,138.44) 22.1% 406,246.34 1,811,000.00 22.4% Sales-Wine 60,971.44 186,921.44 925,000.00 (738,078.56) 20.2% 191,109.42 951,000.00 20.1% Sales-Beer 192,641.78 544,978.42 2,753,000.00 (2,208,021.58) 19.8% 513,702.14 2,631,000.00 19.5% Sales-Other 6,655.26 19,197.80 110,000.00 (90,802.20) 17.5% 3,654.54 2,000.00 182.7% Other Revenues 59.65 666.86 3,000.00 (2,333.14) 22.2% 843.10 3,000.00 28.1% TOTAL REVENUES 403,537.60 1,172,626.08 5,698,000.00 (4,525,373.92) 20.6% 1,115,555.54 5,398,000.00 20.7% Gross Margin% 29.9% 28.2% 25.0°/ 25.2% 25.0°/ EXPENDITURES: Cost of Sales 282,828.49 841,522.30 4,271,071.00 3,429,548.70 19.7% 833,828.56 4,045,650.00 20.6% Wages&Benefits 41,837.68 126,940.83 521,408.00 394,467.17 24.3% 125,199.92 502,400.00 24.9% Supplies 1,740.22 3,954.52 16,600.00 12,645.48 23.8% 3,148.58 15,600.00 20.2% Services&Charges 13,953.10 40,022.93 196,793.00 156,770.07 20.3% 36,208.80 186,264.00 19.4% Miscellaneous Expenses - 103.00 5,500.00 5,397.00 1.9% 257.00 5,500.00 4.7% Depreciation Expense - 82,075.00 82,075.00 0.0% - 73,600.00 0.0% Capital Outlay 27,000.00 27,000.00 0.0% 7,783.00 27,000.00 28.8% Debt Service 128,305.00 128,305.00 0.0% - 128,385.00 0.0% Transfers-Out 465,000.00 465,000.00 0.0% - 450,000.00 0.0% TOTAL EXPENDITURES 340,359.49 1,012,543.58 5,713,752.00 4,701,208.42 17.7% 1,006,425.86 5,434,399.00 18.5% TOTAL REVENUE OVER (UNDER)EXPENDITURES 63,178.11 160,082.50 (15,752.00) 175,834.50 109,129.68 (36,399.00) Comments REVENUES: Year to Date Sales Monthly Sales 2015 2014 Change 2015 2014 Change Liquor 420,862 406,246 3.6% 143,209 139,993 2.3% Wine 186,921 191,109 -2.2% 60,971 63,779 -4.4% Beer 544,978 513,702 6.1% 192,642 183,801 4.8% Other 19,198 3,655 425.3% 6,655 2,229 198.6% Total Sales 1,171,959 1,114,712 5.1% 403,478 389,802 3.5% YTD Customer Count 50,685 47,399 6.9% 17,738 16,706 6.2% Average Sale per Customer $23.12 $23.52 -1.7% $22.75 $23.33 -2.5% Summary Income Statement Water Fund March 31,2015 Month of YTD Actual 2015 Budget YTD Actual March 2015 March 2015 2015 Budget Balance %Used March 2014 2014 Budget %Used REVENUES: Local Sales Tax 21,300.00 22,530.00 725,000.00 (702,470.00) 3.1% 50,480.57 650,000.00 7.8% Water Sales 174,245.48 516,818.02 2,300,000.00 (1,783,181.98) 22.5% 534,995.52 2,381,500.00 22.5% Charges for Services 1,931.24 31,169.83 50,000.00 (18,830.17) 62.3% 32,709.62 42,500.00 77.0% Investment Earnings - - 34,153.00 (34,153.00) 0.0% - 20,000.00 0.0% Reimbursements 140.00 880.00 50,000.00 (49,120.00) 1.8% 510.00 64,192.00 0.8% Other Financing Sources - - - 0.0% - - 0.0% Fund Balance - - 0.0% - 0.0% TOTAL REVENUES 197,616.72 571,397.85 3,159,153.00 (2,587,755.15) 18.1% 618,695.71 3,158,192.00 19.6% EXPENDITURES: Wages&Benefits 28,633.26 88,166.95 500,766.00 412,599.05 17.6% 87,425.90 427,480.00 20.5% Supplies 13,745.05 20,266.91 123,250.00 102,983.09 16.4% 17,402.23 124,250.00 14.0% Services&Charges 33,424.87 75,756.18 457,724.00 381,967.82 16.6% 70,636.63 409,618.00 17.2% Miscellaneous Expenses 314.31 8,081.16 16,700.00 8,618.84 48.4% 8,026.07 22,000.00 36.5% Depreciation Expense - - 1,104,000.00 1,104,000.00 0.0% - 1,105,500.00 0.0% Capital Outlay 3,025.00 543,750.00 540,725.00 0.6% - 250,000.00 0.0% Debt Service 226,020.48 1,312,414.00 1,086,393.52 17.2% 197,790.20 1,229,916.00 16.1% Transfers-Out - - 43,145.00 43,145.00 0.0% - 43,145.00 0.0% TOTAL EXPENDITURES 76,117.49 421,316.68 4,101,749.00 3,680,432.32 10.3% 381,281.03 3,611,909.00 10.6% TOTAL REVENUE OVER (UNDER)EXPENDITURES 121,499.23 150,081.17 (942,596.00) 1,092,677.17 237,414.68 (453,717.00) Summary Income Statement Sewer Fund March 31,2015 Month of YTD Actual 2015 Budget YTD Actual March 2015 March 2015 2015 Budget Balance %Used March 2014 2014 Budget %Used REVENUES: Local Sales Tax 21,300.00 22,530.00 725,000.00 (702,470.00) 3.1% 50,480.57 650,000.00 7.8% Sewer Sales 276,900.03 827,538.99 3,203,000.00 (2,375,461.01) 25.8% 806,844.64 3,132,000.00 25.8% Permits 1,200.00 6,100.00 7,000.00 (900.00) 87.1% 6,700.00 7,000.00 95.7% Charges for Services 224.63 1,295.28 4,000.00 (2,704.72) 32.4% 494.26 7,000.00 7.1% Investment Earnings - - 39,153.00 (39,153.00) 0.0% - 20,000.00 0.0% Reimbursements 1,338.50 2,715.04 62,000.00 (59,284.96) 4.4% 5,609.51 64,192.00 8.7% Other Financing Sources - - - 0.0% - - 0.0% Fund Balance - - 0.0% - 0.0% TOTAL REVENUES 300,963.16 860,179.31 4,040,153.00 (3,179,973.69) 21.3% 870,128.98 3,880,192.00 22.4% EXPENDITURES: Wages&Benefits 45,211.36 129,895.99 679,626.00 549,730.01 19.1% 133,685.91 608,184.00 22.0% Supplies 14,106.06 30,452.54 249,300.00 218,847.46 12.2% 45,619.87 249,810.00 18.3% Services&Charges 78,211.27 157,087.16 762,511.00 605,423.84 20.6% 146,890.27 743,765.00 19.7% Miscellaneous Expenses 14,619.71 15,266.90 24,000.00 8,733.10 63.6% 17,566.94 26,100.00 67.3% Depreciation Expense - - 1,495,000.00 1,495,000.00 0.0% - 1,589,300.00 0.0% Capital Outlay - 3,025.00 691,250.00 688,225.00 0.4% - 350,000.00 0.0% Debt Service 6,128.10 480,336.10 1,573,470.00 1,093,133.90 30.5% 442,971.37 1,590,266.00 27.9% Transfers-Out - - 43,145.00 43,145.00 0.0% - 43,145.00 0.0% TOTAL EXPENDITURES 158,276.50 816,063.69 5,518,302.00 4,702,238.31 14.8% 786,734.36 5,200,570.00 15.1% TOTAL REVENUE OVER (UNDER)EXPENDITURES 142,686.66 44,115.62 (1,478,149.00) 1,522,264.62 83,394.62 (1,320,378.00) Summary Income Statement Stormwater Fund March 31,2015 Month of YTD Actual 2015 Budget YTD Actual March 2015 March 2015 2015 Budget Balance %Used March 2014 2014 Budget %Used REVENUES: Storm Water Sales 66,764.18 194,337.87 790,200.00 (595,862.13) 24.6% 178,609.49 719,500.00 24.8% Licenses&Permits 200.00 200.00 - 200.00 100.0% 35.00 - 100.0% Charges for Services - - - - 0.0% - 1,000.00 0.0% Investment Earnings - 5,000.00 (5,000.00) 0.0% - 1,000.00 0.0% Reimbursements - 225.00 1,000.00 (775.00) 22.5% 450.00 250.00 180.0% TOTAL REVENUES 66,964.18 194,762.87 796,200.00 (601,437.13) 24.5% 179,094.49 721,750.00 24.8% EXPENDITURES: Wages&Benefits 7,852.16 23,636.62 241,318.00 217,681.38 9.8% 20,610.18 208,737.00 9.9% Supplies 428.63 514.35 34,175.00 33,660.65 1.5% 161.04 33,150.00 0.5% Services&Charges 2,805.84 4,580.99 146,350.00 141,769.01 3.1% 3,494.01 146,450.00 2.4% Miscellaneous Expenses 218.32 1,724.51 11,250.00 9,525.49 15.3% 528.19 8,050.00 6.6% Depreciation Expense - - 116,000.00 116,000.00 0.0% - 111,200.00 0.0% Capital Outlay - 128,000.00 128,000.00 0.0% - 128,000.00 0.0% Debt Service 731,110.98 193,992.00 (537,118.98) 376.9% 130,539.30 193,932.00 67.3% Transfers-Out - - - - 0.0% - - 0.0% TOTAL EXPENDITURES 11,304.95 761,567.45 871,085.00 109,517.55 87.4% 155,332.72 829,519.00 18.7% TOTAL REVENUE OVER (UNDER)EXPENDITURES 55,659.23 (566,804.58) (74,885.00) (491,919.58) 23,761.77 (107,769.00) Comments EXPENSES: Debt Service The 2015 debt service includes the$595,000 principal pay-off of the refinanced 2008 bonds in addition to the 2015 regular principal payment of$135,000. The pay-off was funded by the refinancing proceeds that were received in November 2014. Summary Income Statement HATS Fund March 31,2015 Month of YTD Actual 2015 Budget YTD Actual March 2015 March 2015 2015 Budget Balance %Used March 2014 2014 Budget %Used REVENUES: Intergovernmental 44,708.33 56,763.33 151,500.00 (94,736.67) 37.5% 55,452.50 147,070.00 37.7% Charges for Services 23,689.79 69,838.81 546,000.00 (476,161.19) 12.8% 174,171.25 535,000.00 32.6% Investment Earnings - - 750.00 (750.00) 0.0% - 1,100.00 0.0% Reimbursements - - 2,500.00 (2,500.00) 0.0% - 2,500.00 0.0% Transfers-In 48,425.00 48,425.00 96,850.00 (48,425.00) 50.0% 47,015.00 94,030.00 50.0% TOTAL REVENUES 116,823.12 175,027.14 797,600.00 (622,572.86) 21.9% 276,638.75 779,700.00 35.5% EXPENDITURES: Wages&Benefits 4,548.58 16,638.45 57,898.00 41,259.55 28.7% 18,785.78 52,235.00 36.0% Supplies 33,989.47 79,026.45 546,925.00 467,898.55 14.4% 150,146.44 536,825.00 28.0% Services&Charges 12,817.06 29,053.74 159,700.00 130,646.26 18.2% 35,526.95 147,500.00 24.1% Miscellaneous Expenses 35.00 35.00 6,550.00 6,515.00 0.5% - 5,100.00 0.0% Depreciation Expense - - - - 0.0% - 0.0% Capital Outlay 26,527.00 26,527.00 0.0% 37,960.00 0.0% Debt Service - - 0.0% - 0.0% Transfers-Out - - - - 0.0% - - 0.0% TOTAL EXPENDITURES 51,390.11 124,753.64 797,600.00 672,846.36 15.6% 204,459.17 779,620.00 26.2% TOTAL REVENUE OVER (UNDER)EXPENDITURES 65,433.01 50,273.50 50,273.50 72,179.58 80.00 Comments REVENUES: Charges for Services This income category consists of the fuel revenue from various governmental entities and City departments. EXPENSES: Supplies This expense category consists of the fuel purchased for use by various governmental entities and City departments. Summary Income Statement Compost Fund March 31,2015 Month of YTD Actual 2015 Budget YTD Actual March 2015 March 2015 2015 Budget Balance %Used March 2014 2014 Budget %Used REVENUES: Sales-Bagged Product 511,331.26 740,102.70 2,497,000.00 (1,756,897.30) 29.6% 542,829.97 2,288,300.00 23.7% Sales-Bulk Product 6,081.98 6,980.74 187,160.00 (180,179.26) 3.7% 7,294.40 175,000.00 4.2% Sales-Other 34,841.33 40,113.62 45,000.00 (4,886.38) 89.1% 22,232.26 45,550.00 48.8% Charges for Services 95.00 665.00 58,500.00 (57,835.00) 1.1% (2,739.26) 133,500.00 -2.1% Investment Earnings - - 5,000.00 (5,000.00) 0.0% 5,000.00 0.0% Reimbursements 1,000.00 (1,000.00) 0.0% (206.18) 1,000.00 -20.6% Other Revenues - - - 0.0% - - 0.0% TOTAL REVENUES 552,349.57 787,862.06 2,793,660.00 (2,005,797.94) 28.2% 569,411.19 2,648,350.00 21.5% EXPENDITURES: Cost of Sales 448,287.12 626,749.25 2,357,500.00 1,730,750.75 26.6% 397,963.59 1,947,380.00 20.4% Inventory Cost Adjustment (78,602.08) (185,831.60) (1,054,568.00) (868,736.40) 17.6% (164,603.49) (924,340.00) 17.8% Wages&Benefits 60,236.49 165,088.63 818,164.00 653,075.37 20.2% 168,578.14 780,684.00 21.6% Supplies 19,202.18 29,759.81 154,500.00 124,740.19 19.3% 23,948.77 134,500.00 17.8% Services&Charges 13,223.71 37,045.05 170,350.00 133,304.95 21.7% 50,473.91 151,555.00 33.3% Freight 19,775.91 36,015.58 153,000.00 116,984.42 23.5% 14,327.45 180,000.00 8.0% Miscellaneous Expenses 383.95 507.77 13,500.00 12,992.23 3.8% 1,838.90 13,000.00 14.1% Depreciation Expense - - 142,600.00 142,600.00 0.0% - 225,600.00 0.0% Capital Outlay 475.00 25,478.36 250,000.00 224,521.64 10.2% 41,782.14 157,888.00 26.5% Transfers-Out - - 110,000.00 110,000.00 0.0% - 102,847.00 0.0% TOTAL EXPENDITURES 482,982.28 734,812.85 3,115,046.00 2,380,233.15 23.6% 534,309.41 2,769,114.00 19.3% TOTAL REVENUE OVER (UNDER)EXPENDITURES 69,367.29 53,049.21 (321,386.00) 374,435.21 35,101.78 (120,764.00) Summary Income Statement Refuse Fund March 31,2015 Month of YTD Actual 2015 Budget YTD Actual March 2015 March 2015 2015 Budget Balance %Used March 2014 2014 Budget %Used REVENUES: Refuse Sales 94,776.47 283,991.79 1,133,700.00 (849,708.21) 25.0% 282,353.46 1,138,287.00 24.8% Intergovernmental - - 12,500.00 (12,500.00) 0.0% - 12,500.00 0.0% Investment Earnings 2,500.00 (2,500.00) 0.0% 2,500.00 0.0% Reimbursements - 0.0% - 0.0% Fund Balance - - 0.0% - 0.0% TOTAL REVENUES 94,776.47 283,991.79 1,148,700.00 (864,708.21) 24.7% 282,353.46 1,153,287.00 24.5% EXPENDITURES: Wages&Benefits 15,732.51 42,743.45 179,288.00 136,544.55 23.8% 36,414.28 153,350.00 23.7% Supplies 12,301.89 15,161.74 65,400.00 50,238.26 23.2% 14,687.98 68,500.00 21.4% Services&Charges 56,269.47 113,920.45 702,650.00 588,729.55 16.2% 115,508.32 720,873.00 16.0% Miscellaneous Expenses 218.31 665.60 3,250.00 2,584.40 20.5% 476.82 1,250.00 38.1% Depreciation Expense - - 131,500.00 131,500.00 0.0% - 116,100.00 0.0% Capital Outlay 40,845.68 159,418.00 118,572.32 25.6% - 110,000.00 0.0% Debt Service (1,672.00) 24,261.00 25,933.00 -6.9% (2,187.00) 24,260.00 -9.0% Transfers-Out - - 55,000.00 55,000.00 0.0% - 55,000.00 0.0% TOTAL EXPENDITURES 84,522.18 211,664.92 1,320,767.00 1,109,102.08 16.0% 164,900.40 1,249,333.00 13.2% TOTAL REVENUE OVER (UNDER)EXPENDITURES 10,254.29 72,326.87 (172,067.00) 244,393.87 117,453.06 (96,046.00) Comments EXPENSES: Capital Outlay The YTD capital expenditures consist of budgeted improvements to the hook-lift truck used in operations. UBS Prepared for City tc Hutchinson 'CJI Jud RP 38446•City of Hutchinson•Business Service Account Risk profile. Conservative Return Objective. Current Income Executive summary as of March 31, 2015 Asset allocation review Expected cash flow Value on %of $Thousands 03/3 112 01 5($) portfolio 37 A Cash 2,336,918.19 16.85 31 Cash 2,336,918.19 16.85 B Fixed Income 11,533,319.02 83.15 25 Us 10,842,242.97 78.1718 International 691,076.05 4.98 n C Equity 0.00 0.00 12 D Commodities 0.00 0.00 6 E Non-Traditional 0.00 0.00 F Other 0.00 0.00 B 0 4- "d Total Portfolio $13,870,237.21 100% Apr play Jun Jul Aug Sep Oct Nov Dec Jan Feb Uar 2015 2016 2016 Balanced mutual funds are allocated In the'Othercategory Taxable income Total taxable income:$198,334.87 Total expected cash flow:$198,334.87 Cash flows displayed account for known events such as maturities and mandatory puts. Equity sector analysis Credit quality of bond holdings Value on %of Effective credit rating Issues 03/31/2015($) port. A Aaa1AAA1AAA 6 4,399,668.42 38.05 Portfolio does not contain applicable holdings-exhibit B Aa/AA/AA 3 1,551,723.33 13.44 A intentionally left blank. C wwA 0 0.00 0.00 F D Baa/BBB/BBB 0 0.00 0.00 E Non-investment grade 0 0.00 0.00 B F Certificate of deposit 25 5,581,927.27 48.50 G Not rated 0 0.00 0.00 Total 111JU 34 $11,533,319.02 100° Report created on.April 01,2015 Pagel of 3 UBS Prepared for City tc Hutchinson 'CJI Jud RP 38446•City of Hutchinson•Business Service Account Risk profile. Conservative Return Objective. Current Income SU 1 1 m 1 1 1 m 1 a ry Includes all fixed-rate securities In the selected porfollo.Average yields and durations exclude Structured Product,Pass-Through,Perpetual Preferred,and Foreign securities. as of March 31, 2015 Bond overview Investment type allocation Total quantity 11,363,000 Total market value $11,473,572.68 %of Total accrued interest $59,746 34 Tax exempt I bond Total market value plus accrued interest $11,533,319.02 Investment type Taxable($) deferred($) Total($) port. Total estimated annual bond interest $203,668.75 Certificates of deposit 5,581,927.27 0.00 5,581,927.27 48.40 Average coupon 1.80% Municipals 1,551,723.33 0.00 1,551,723.33 13.45 Average current yield 1.78% U.S.federal agencies 4,399,668.42 0.00 4,399,668.42 38.15 Average yield to maturity 1.22 Average yield to worst 0.99% Total $11,533,319.02 $0.00 $11,533,319.02 100% Average modified duration 2.03 Average effective maturity 4.07 Credit quality of bond holdings Bond maturity schedule Value on %of $Millions Effective credit rating Issues 03/3112015($) port. 3.0 A Aaa/AAA/AAA 6 4,399,668.42 38.05 2.5 20.5 B Aa/AA/AA 3 1,551,723.33 13.44 A 179% C A/A/A 0 0.00 0.00 F 2.0 D Baa/BBVBBB 0 0.00 0.00 13.2% 12.2% E Non-investment grade 0 0.00 0.00 1.5 B F Certificate of deposit 25 5,581,927.27 48.50 1.0 64% G Not rated 0 0.00 0.00 0 5 3 7 Total 34 $11,533,319.02 100% 2.u% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0 2015 2016 2017 2018 2019 2020 2021 2022 2023 2023 2025 20262026+Other 0 Effective maturity schedule Cash,mutual funds and some preferred securities are not included. Report created on.April 01,2015 Pagel of 2 UBS Prepared for City tc Hutchinson 'CJI Jud RP 38446•City of Hutchinson•Business Service Account Risk profile. Conservative Return Objective. Current Income SIncludes all fixed-rate securities In the selected porfollo.Average yields and durations exclude Structured Product,Pass-Through,Perpetual Preferred,and Foreign securities. as of March 31, 2015 Summary of bond holdings Maturity Est annual Current Yield to Yield to Modified Adjusted Unrealized Year Issues Quantity income($) yield(%) maturity(%) worst(%) duration cost basis($) gain/loss($) Mkt.value($) %of bond portfolio maturing 2015 8 1,806,000 13,568.00 0.75% 0.14% 0.14% 0.26 1,806,000 3,001.03 1,813,668.47�15.77i 2016 4 865,000 8,772.50 1.01% 0.77% 0.77% 1.58 865,000 3,060.80 870,197.53�737% 2017 7 1,996,000 49,308.75 2.40% 0.86% 0.86% 2.00 2,025,706.99 29,778.06 2,066,093.931 17.91 i 2018 3 736,000 9,564.00 1.30% 1.27% 1.27% 3.03 736,000 391.84 737,212.101�6.42i 2019 6 2,327,000 49,645.50 2.11% 1.85% 1.30% 2.56 1,3 33,361 18 1,02 1,188 95 2,367,551.21��2052i 2020 2 1,500,000 34,200.00 2.25% 2.03% 1.40% 2.01 1,499,745 18,535.00 1,5 31,936 25��13.23i 2021 1 428,000 8,560.00 2.00% 2.01 % 2.01 % 6.07 421,853.06 5,766.02 431,304.64 373% 2022 0 0 NA NA NA 2023 0 0 NA NA NA 2024 2 1,465,000 24,650.00 1.68% NA NA NA 1,464,750 -44.45 1,475,875.691�12.77`i 2025 1 240,000 5,400.00 2.25% NA NA NA 240,000 -520.80 2 39,479 2010 2,09 i 2026 0 0 NA NA NA 1 2027 0 0 NA NA NA 1 2028 0 0 NA NA NA 1 2029 0 0 NA NA NA 1 2030 0 0 NA NA NA 1 2031 0 0 NA NA NA 2032 0 0 NA NA NA 2033 0 0 NA NA NA 2034 0 0 NA NA NA 2035 0 0 NA NA NA 2036 0 0 NA NA NA 2037 0 0 NA NA NA 2038 0 0 NA NA NA 2039 0 0 NA NA NA 2040 0 0 NA NA NA 2041 0 0 NA NA NA 2042 0 0 NA NA NA 2043 0 0 NA NA NA 2044 0 0 NA NA NA 2044+ 0 0 NA NA NA Other 0 0 NA NA NA Total 34 11,363,000 $203,668.75 1.78% 1.22% 0.99% 2.03 $10,392,416.23 $1,081,156.45 $11,533,319.02 Report created on.April 01,2015 Pagel of 7 UBS Prepared for City tc Hutchinson 'CJI Jud RP 38446•City of Hutchinson•Business Service Account Risk profile. Conservative Return Objective. Current Income Bond holdings-as of March 31, 2015 (continued) Details of bond holdings Effective rating/ Est.annual Adjusted %of Underlying rating Effective Call date/ income($)/ YTM(%B Modified cost basis($)/ Market Mkt value($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price($) Curr yield(%) YTW(%) duration Unreal.g/I($) price($) Accr interest($) port. 11,363,000 1,80% 04/27/2019 NA 1203,668.75 1,22% 2.03 110,392,416.23 NA $11,473,572.68 100 Total Bond Portfolio 1.78% 0.99% $1,081,156.45 $59,746.34 $11,533,319.02 Effective rating/ Est.annual Adjusted %of Underlying rating Effective Call date/ income($)/ YTM(%B Modified cost basis($)/ Market Mkt value($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price($) Curr yield(%) YTW(%) duration Unreal.a/I($) price($) Accr interest($) port. Maturing 2015 GE CAP BK UT US RT 01.1000% CD 115,000 1 10% 06/08/2015 1,265 00 0.29% 0.19 115,000.00 100.153 115,175.95 1.00 MAT 06/08/15 FIXED RATE CD 1.10% 029% 175.95 384.70 /UT BANK LEUMI NY US RT 249,000 0.80% 06/15/2015 1,992.00 -0.11% 0.21 249,000.00 100.189 249,470.61 2.17% 00.8000%MAT 06/15/15 FIXED 0.80% -0.11% 470.61 578.50 RATE CD/NY DISCOVER BANK DE US RT CD 248,000 1 05% 06/15/2015 2,604.00 0.14% 0.21 248,000.00 100.189 248,468.72 2.17 01.0500%MAT 06/15/15 FIXED 1.05% 0.14% 468.72 770.50 RATE CD/DE BANK OF CHINA LTD US RT CD 249,000 0.30% 06/18/2015 747.00 0.18% 0.22 249,000.00 100.026 249,064.74 2.17% 00.3000%MAT 06/18/15 FIXED 030% 018% 64.74 585.32 RATE CD EVERBANK FL US RT 00.5000% CD 248,000 050% 06/19/2015 1,24000 025% 0.22 248,000.00 100.054 248,133.92 2.16 MAT 06/19/15 FIXED RATE CD/FL 050% 025% 133.92 968.22 STATE BK US RT 00.5000%MAT CD 200,000 0.50% 06/26/2015 1,000.00 0.26% 0.24 200,000.00 100.057 200,114.00 1.74% 06/26/15 FIXED RATE CD 050% 026% 114.00 758.90 SALLIE MAE BANK UT US RT CD 248,000 1 10% 08/10/2015 2,728.00 025% 0.36 248,000.00 100.308 248,763.84 2.17 01.1000%MAT 08/10/15 FIXED 1.10% 0.25% 763.84 381.17 RATE CD WT SAFRA NAIL BK NY US RT CD 249,000 080% 08/17/2015 1,992 00 -0.05% 0.38 249,000.00 100.325 249,809.25 2.18 00.8000%MAT 08/17/15 FIXED 0.80% -0.05% 809.25 240.13 RATE CD/NY Total 2015 1,806,000 0.75% 07/03/2015 $13,568.00 0.14% 0.26 $1,806,000.00 $1,809,001.03 15.77 0.75% 0.14% $3,001.03 $4,667.44 Report created on.April 01,2015 Page 2 of 7 UBS Prepared for City tc Hutchinson 'CJI Jud RP 38446•City of Hutchinson•Business Service Account Risk profile. Conservative Return Objective. Current Income Bond holdings-as of March 31, 2015 (continued) Effective rating/ Est.annual Adjusted %of Underlying rating Effective Call date/ income($)/ YTM(%B Modified cost basis($)/ Market Mkt value($)/ bond (MdylFitchlS&P) Quantity Coupon maturity Call price($) Curr yield(%) YTW(%) duration Unreal.all($) price($) Accr interest($) port. Maturing 2016 AMERICAN EXPRESS C NY US RT CD 145,000 1.25% 08/09/2016 1,812.50 0.48% 1.35 145,000.00 101.040 146,508.00 1.28% 01.2500%MAT 08/09/16 FIXED 1.24% 0.48% 1,508.00 248.29 RATE CD/NY BMW BANK NORTH AME UT U 240,000 095% 11/14/2016 2,280.00 081% 1.60 240,000.00 100.233 240,559.20 2.10 RT 00.9500%MAT 11/14/16 095% 081% 559.20 855.78 FIXED RATE CD/UT CAPITAL ONE BANK U VA US RT CD 240,000 1.00% 11/14/2016 2,400.00 0.86% 1.60 240,000.00 100.233 240,559.20 2.10% 01.0000%MAT 11/14/16 FIXED 1.00% 0.86% 559.20 913.97 RATE CD/VA FIRSTBANK P R SANT PR RT CD 240,000 095% 12/12/2016 2,280.00 0.84% 1.69 240,000.00 100.181 240,434.40 2.10 00.9500%MAT 12/12/16 FIXED 095% 0.84% 434.40 118.69 RATE CD/PR Total 2016 865,000 1.01% 11/06/2016 $8,772.50 0.77% 1.58 $865,000.00 $868,060.80 7.57 1.01% 0.77% $3,060.80 $2,136.73 Effective rating/ Est.annual Adjusted %of Underlying rating Effective Call date/ income($)/ YTM(%B Modified cost basis($)/ Market Mkt value($)/ bond (MdylFitchlS&P) Quantity Coupon maturity Call price($) Curr yield(%) YTW(%) duration Unreal.qll($) price($) Accr interest($) port. Maturing 2017 MASSACHUSETTS DEPT TRANS Aa3/AAINR 500,000 2.41% 01/01/2017 12,040.00 087% 1.71 509,287.63 102.665 513,325.00 4.47 TAX SRBRV BE/R/ 2.408 NWNWNR 2.35% 0.87% 4,037.37 3,010.00 010117 DTD 113011 IMA FED FARM CREDIT BANK 04.875 Aaa/AAA/AA+ 431,000 4.88% 01/17/2017 21,011.25 0.60% 1.72 451,419.36 107.613 463,812.03 4.04% DUE 011717 DTD 010907 FC NWNWNR 453% 0.60% 12,392.67 4,318.98 07172007 0 - _ STATE BK INDIANYUSRT CD 248,000 2.00% 04/27/2017 4,960.00 1.00% 2.02 248,000.00 102.057 253,101.36 2.21% 02.0000%MAT 04127/17 FIXED 1.96% 1.00% 5,101.36 2,106.30 RATE CD INY COMENITY BANK DE US RT CD 200,000 1 15% 06/19/2017 2,300.00 1.32% 2.19 200,000.00 99.636 199,271 00 1.74% 01 1500%MAT 06/19/17 FIXED 115% 1.32% -729.00 176.44 RATE JUMBO CD IDE GE CAP BK UT US RT 01.7500% CD 130,000 1 75% 08/03/2017 2,275.00 1.13% 2.29 130,000.00 101.438 131,869.40 115% MAT 08/03/17 FIXED RATE CD 173% 1.13% 1,869.40 168.29 WT GE CAP RETAIL BK UT US RT CD 247,000 1 75% 08/03/2017 4,322.50 1.13% 2.29 247,000.00 101.438 250,551 86 2.18 01 7500%MAT 08/03/17 FIXED 173% 1.13% 3,551.86 651 34 RATE CD WT SUN NAIL BK NJ US RT CD 240,000 1 00% 10/03/2017 2,400.00 041% 2.48 240,000.00 101.481 243,554.40 2.12 01.0000%MAT 10/03/17 FIXED 0.99% 041% 3,554.40 177.53 RATE CD/NJ Total 2017 1,996,000 2.50% 04/18/2017 $49,308.75 0.86% 2.00 $2,025,706.99 $2,055,485.05 17.91 2.40% 0.86% $29,778.06 $10,608.88 Report created on.April 01,2015 Page 3 of 7 UBS Prepared for City tc Hutchinson 'CJI Jud RP 38446•City of Hutchinson•Business Service Account Risk profile. Conservative Return Objective. Current Income Bond holdings-as of March 31, 2015 (continued) Effective rating/ Est.annual Adjusted %of Underlying rating Effective Call date/ income($)/ YTM(%B Modified cost basis($)/ Market Mkt value($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price($) Curr yield(%) YTW(%) duration Unreal.all($) price($) Accr interest($) port. Maturing 2018 ALLY BK UT US RT 01.2500% CD 248,000 1 25% 02/26/2018 3,100.00 1.13% 2.85 248,000.00 100.334 248,828.32 2.17 MAT 02/26/18 FIXED RATE CD 1.25% 1.13% 828.32 280.27 /UT GOLDMANSACHSBKUNYUS 248,000 1.30% 02/26/2018 3,224.00 1.18% 2.85 248,000.00 100.334 248,828.32 2.17% RT 01.3000%MAT 02/26/18 1.30% 1.18% 828.32 300.32 FIXED RATE CD/NY ENERBANK UT US RT 01.3500% CD 240,000 1 35% 10/04/2018 3,240.00 1.50% 3.42 240,000.00 99.473 238,735.20 2.08 MAT 10/04/18 FIXED RATE CD 1.36% 1.50% -1,264.80 239.67 /UT Total 2018 736,000 1.30% 05/09/2018 $9,564.00 1.27% 3.03 $736,000.00 $736,391.84 6.42 1.30% 1.27% $391.84 $820.26 Effective rating/ Est.annual Adjusted %of Underlying rating Effective Call date/ income($)/ YTM(%B Modified cost basis($)/ Market Mkt value($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price($) Curr yield(%) YTW(%) duration Unreal.qll($) price($) Accr interest($) port. Maturing 2019 RIVERSIDE CA CMNTY COLGE Aa2/NWAA 500,000 2.35% 08/01/2019 11,725.00 1.52% 4.10 506,361.18 103.466 517,330.00 4.51 TAX SRB BE/R/ 2.345 NWNWNR 2.27% 1.52% 10,968.82 1,954.17 080119 DTD 052914/CA AMERICAN EXPRESS F UT US RT CD 247,000 2.15% 11/13/2019 5,310.50 92% 4.35 247,000.00 101.019 249,516.93 2.17 02.1500%MAT 11/13/19 FIXED 2.13% 1.92% 2,516.93 2,007.81 RATE CD WT CIT BK SALT LAKE C UT US RT CD 240,000 2.10% 11/13/2019 5,040.00 1.92% 4.35 240,000.00 100.799 241,917.60 2.11 02.1000%MAT 11/13/19 FIXED 2.08% 1.92% 1,917.60 1,905.53 RATE CD WT BARCLAYS BK DE US RT CD 240,000 2.05% 12/17/2019 4,920.00 1.91% 4.45 240,000.00 100.624 241,497.60 2.10 R02 ATE OCD/DE AT 12/17/19 FIXED 2.04% 1.91% 1,497.60 � 1,401.86 M AMERICAN EXPRESS C UT US RT CD 100,000 2.15% 12/18/2019 2,150.00 1.95% 4.44 100,000.00 100.888 100,888.00 0.88 02.1500%MAT 12/18/19 FIXED 2.13% 1.95% 888.00 606.71 RATE CD WT FNMA BOND 02.050%DUE Aaa/AAA/NR 1,000,000 2.05% 12/30/2019 06/30/2015 20,500.00 1.97% 0.25 0.00 100.340 1,003,400.00 8.75 123019 DTD 123014 FC NWNWNR 100.00 2.04% 0.68% 1,003,400.00 5,125.00 06302015 Total 2019 2,327,000 2.13% 11/15/2019 $49,645.50 1.85% 2.56 $1,333,361.18 $2,354,550.13 20.52 2.11% 1.30% $1,021,188.95 $13,001.08 Report created on.April 01,2015 Page 4 of 7 UBS Prepared for City tc Hutchinson 'CJI Jud RP 38446•City of Hutchinson•Business Service Account Risk profile. Conservative Return Objective. Current Income Bond holdings-as of March 31, 2015 (continued) Effective rating/ Est.annual Adjusted %of Underlying rating Effective Call date/ income($)/ YTM(%B Modified cost basis($)/ Market Mkt value($)/ bond (MdylFitchlS&P) Quantity Coupon maturity Call price($) Curr yield(%) YTW(%) duration Unreal.all($) price($) Accr interest($) port. Maturing 2020 MASS ST GO CONSOL LN TAX SR Aal/AA+IAA+ 500,000 2.09% 05/01/2020 10,450.00 1.61% 4.77 499,995.00 102.350 511,750.00 4.46% B BE/R/ 2.090050120 DTD NWNWNR 2.04% 161% 11,755.00 4,354.17 052814/MA FFCBBOND 02.375%DUE Aaa/AAA/AA+ 1,000,000 2.38% 11110120201111012015 23,750.00 2.25% 0.60 999,750.00 100.653 1,006,530.00 8.77% 111020 DTD 111014 FC NWNWNR 100.00 2.36% 1.29% 6,780.00 9,302.08 05102015 Total 2020 1,500,000 2.28% 09/06/2020 $34,200.00 2.03% 2.01 $1,499,745.00 $1,518,280.00 13.23 2.25% 1.40% $18,535.00 $13,656.25 Effective rating/ Est.annual Adjusted %of Underlying rating Effective Call date/ income($)/ YTM(%B Modified cost basis($)/ Market Mkt value($)/ bond (MdylFitchlS&P) Quantity Coupon maturity Call price($) Curr yield(%) YTW(%) duration Unreal.qll($) price($) Accr interest($) port. Maturing 2021 FNMA NTS 02.000%DUE Aaa/AAA/AA+ 428,000 2.00% 10/26/2021 04/26/2015 8,560.00 2.01% 6.07 421,853.06 99.911 427,619.08 3.73% 102621 DTD 072612 FC NWNWNR 100.00 2.00% 2.01% 5,766.02 3,685.56 10262012 Total 2021 428,000 2.00% 10/26/2021 $8,560.00 2.01% 6.07 $421,853.06 $427,619.08 3.73 2.00% 2.01% $5,766.02 $3,685.56 Effective rating/ Est.annual Adjusted %of Underlying rating Effective Call date/ income($)/ YTM(%B Modified cost basis($)/ Market Mkt value($)/ bond (MdylFitchlS&P) Quantity Coupon maturity Call price($) Curr yield(%) YTW(%) duration Unreal.qll($) price($) Accr interest($) port. Maturing 2024 FHLB BOND STEP-UP 02.000% Aaa/NWAA+ 1,000,000 2.00% 10/09/2024 04/09/2015 20,000.00 NA NA 999,750.00 99.958 999,580.00 8.71 DUE 100924 OLD 100912 FC NWNWNR 100.00 2.00% NA -170.00 9,555.56 04092013 FEDERAL HOME W BANK 01.000 Aaa/NWAA+ 465,000 1.00% 11/26/2024 05/26/2015 4,650.00 NA NA 465,000.00 100.027 465,125.55 4.05% DUE 112624 DTD 112614 NWNWNR 100.00 1.00% NA 125.55 1,614.58 STEP UP CALL Total 2024 1,465,000 1.68% 10/25/2024 $24,650.00 NA $1,464,750.00 $1,464,705.55 12.77 1.68% NA $-44.45 $11,170.14 Effective rating/ Est.annual Adjusted %of Underlying rating Effective Call date/ income($)/ YTM(%B Modified cost basis($)/ Market Mkt.value($)/ bond (MdylFitchlS&P) Quantity Coupon maturity Call price($) Curr yield(%) YTW(%) duration Unreal.qll($) price($) Accr interest($) port. Maturing 2025 HSBC BANK USA DE US RT CD 240,000 2.25% 03/11/2025 03/11/2020 5,400.00 NA NA 240,000.00 99.783 239,479.20 2.09 02.2500%MAT 03/11/25 STEP 100.00 2.25% NA -520.80 0.00 RATE CD/DE Total 2025 240,000 2.25% 03/11/2025 $5,400.00 NA $240,000.00 $239,479.20 2.09 2.25% NA $-520.80 $0.00 Report created on.April 01,2015 Page 5 of 7 UBS Prepared for City tc Hutchinson 'CJI Jud RP 38446•City of Hutchinson•Business Service Account Risk profile. Conservative Return Objective. Current Income Bond holdings-as of March 31, 2015 (continued) Effective rating/ Est.annual Adjusted %of Underlying rating Effective Call date/ income($)/ YTM(%)/Modified cost basis($)I Market Oct value($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price($) Curr yield(%) YTW(%) duration Unreal.g/I($) price($) Accr interest($) port. 11,363,000 1.80% 04/27/2019 NA $203,668.75 1.22% 2.03 $10,392,416.23 NA $11,473,572.68 100 Total Bond Portfolio 1.78% 0.99% $1,081,156.45 $59,746.34 $11,533,319.02 Report created on.April 01,2015 Page 6 of 7 Resource Allocation March 3, 2015 4:00 PM Committee Hutchinson City Center Attendees: Gary Forcier,John Lofdahl,Matt Jaunich,Andy Reid,Kent Exner(Committee Members) John Olson,Dolf Moon(Contributing Participants) Meeting Minutes 1. 2015 Infrastructure Improvement Program—review estimated project costs/funding worksheet - Kent E.provided an overview of the current 2015 Infrastructure Improvement Program worksheet which included currently established and estimated project costs/funding. Specific items of discussion included the recent 2nd Avenue SE Reconstruction project bids which include the adjacent Depot/park area trail work and paving of the unpaved segment of Arch Street. Also,the estimated watermain installation and sidewalk costs associated with the Golf Course Road NW improvements were reviewed. At this point,it is anticipated that the Municipal State Aid funding for the 2nd Avenue project will potentially need to be increased to approximately$800,000 in order to adequately decrease the overall City bonding amount for this year's Infrastructure Improvement Program. 2. Infrastructure Maintenance Needs Funding—review 2015 approach for utilizing these funds - John O.and Kent E.provided a general overview of the Infrastructure Maintenance Needs analysis document and current funding allocations. RAC members agreed that funding the City's share of the Airport Pavement Improvements project from these funds would be appropriate. City staff stressed the need to continue the annual$250,000 contribution to infrastructure maintenance needs and requested that a designated funding source for the street seal coating program($125,000/annually)be established. 3. TH 15/Main Street Project—review MnDOT discussions pertaining to TH 15 maintenance efforts - Kent E.provided a brief summary of recent meetings and discussions with MnDOT staff regarding the potential reconstruction of Main Street through downtown Hutchinson. At this point,MnDOT is proposing a maintenance project this year for this segment of highway and will be requesting that the City provide funding(approximately$11,000)to address the raising of City utility castings. In the near future,MnDOT will be providing written correspondence regarding the potential timing of long-term improvements to this corridor. 4. 2nd Avenue Bridge Project—review recently provided plan information and MnDOT submittal process - Kent E.noted that Erickson Engineering has completed the final design for the 2nd Avenue Bridge Replacement project and that associated cost estimations for both alternatives(trail or sidewalk on the bridge)are slightly less than the feasibility report early cost estimation amounts. Looking forward,MnDOT's bridge office will be reviewing the plans,the consultant will make necessary design revisions,and the City Council will be asked to approve a resolution prior to the City submitting this project for State Bridge Bonding funds. 5. Regional Transportation Advocacy Coalition—review recent discussions regarding group formation - Kent E.provided a review of recent transportation related meetings with McLeod County,City of Glencoe and Southwest Transportation Corridor Coalition representatives. At this point,it has been established that a regional transportation advocacy coalition may be in the best interest of several local agencies in order to generate consistent support for transportation improvements(US212,TH15,TH22,trails, etc.)in our area. 6. Other Discussion Resource Allocation April 7, 2015 4:00 PM Committee Hutchinson City Center Attendees: Gary Forcier,John Lofdahl,Matt Jaunich,Andy Reid,Kent Exner(Committee Members) John Olson,Dolf Moon,Miles Seppelt,Dan Jochum,John Paulson(Contributing Participants) Meeting Minutes 1. 2015 Infrastructure Improvement Program—review updated project costs/funding worksheet - Kent E.provided an overview of the current 2015 Infrastructure Improvement Program worksheet which included currently established and estimated project costs/funding. Specific items of discussion included the recent 2015 Pavement Management Program project bids and overall program costs. At this point,it is estimated that$1,700,000 of City bonding will be necessary to deliver this year's projects. Per preliminary examination by Andy R.,it appears that this level of bonding is feasible and should meet the City's overall debt management plan parameters. It was noted that$800,000 in Municipal State Aid funding will be utilized for the 2nd Avenue SE Reconstruction project in order to decrease the bonding to the$1,700,000 amount for this year's Infrastructure Improvement Program. 2. Airport Pavement Improvements—review proposed project scope, delivery, costs and funding - John O.provided a general overview of the Airport Pavement Improvements project. At this time,the total project cost is estimated to be $3,177,436 with the majority of it being funded with Federal Aviation Administration and MnDOT grant and the City's funding share being approximately$162,287(Infrastructure Maintenance Needs funds). In the near future,the City Council will be asked to approve project documents and proceed with the advertisement for bids(May 6d`bid opening). 3. Green Step Cities—review proposed process/efforts to attain this recognition - John L.and John P.provided a brief summary of recent discussions and preparations relative to the City's potential participation in the Minnesota GreenStep Cities program. At this point,the City has achieved or is in the process of achieving many of the items/measurements necessary to attain recognition within this program. In the near future,City staff and John L.will present this item to the City Council for their consideration. 4. 2nd Avenue Bridge Project—review recently provided plan information and MnDOT submittal process - Kent E.explained an approach to install LED fixtures on new street lights within upcoming street projects in conjunction with the Hutchinson Utilities Commission. From an additional cost standpoint,it has been determined this implementation would result in a cost of approximately$132 per light($264 total with HUC's 50%share)to the Infrastructure Improvement Program and would have an overall estimated payback of about four years. 5. Other Discussion - Kent E.briefly reviewed the recent McLeod County Board workshop relative to the formation of a committee to administer the development and preparation of their trail planning document. It was noted that each County Commissioner will be appointing two members of the public to serve on this committee and that specific County/City staff would be asked to attend this committee's meetings. - Kent E.and John P.provided an update relative to the activities of the Hutchinson Waters group. At this point,they plan to facilitate an informational meeting in mid-May. Also,RAC members discussed recently developed river/lake basin depth and sediment contamination information that was provided to the Hutchinson Waters group and the potential of administering a full study to further examine this topic. HUTCHINSON CITY COUNCIL =V' f 0'a_ � Request for Board Action 79 M- W Agenda Item: Snow Removal - Ice Control Report (March 2015) Department: PW/Eng LICENSE SECTION Meeting Date: 4/28/2015 Contact: John Olson Application Complete N/A Agenda Item Type: Presenter: John Olson Reviewed by Staff F1 Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The highlight of this March was the snowfall of 03/23/15, when we received 6.5" of snow, our largest single snowfall this season. Attached are reports, as indicated: 1) Snow Removal - Ice Control by the numbers 2) Monthly summary 3) Personnel utilized 4) Equipment used BOARD ACTION REQUESTED: No action required; monthly report for your information Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Snow Removal-Ice Control by the numbers �MARCH 2015 014 Days with operations 5_1 7 Actual snowfall (inches) 7.8 1 2.1 Average snowfall (inches) 6.7 6.7 Days with below 00 temps 2 3 Actual average high temp 45 33 Actual average low temp 24 17 Average high temp 40 1 40 Average low temp 21 21 City employees utilized 15 13 Contractors utilized 5 - Total personnel hours 268.5 192.3 City equipment units used 23 16 Contractor equipment units used 6 - Total equipment hours 271.5 192.3 Gallons of fuel used 848.5 655.7 Salt brine used (gallons) 275.0 11170.0 Sand-Salt used (tons) 58.1 159.5 De-icing salt used (tons) - 12.5 I 03/01/15 Equipment 29 Low 03/02/1528 Equip Operators Personnel hours Sand / Salt De-ice High temp Precip 15 Date Description (ea) (ea) hours (hrs) (hrs) Fuel (gal) Salt brine (gal) (ton) salt (ton) temp (F) (F) (in.) Snow 03/01/15 29 8 03/02/1528 0 03/03/15 Limited plowing 16 15 87.50 87.50 198.00 85.00 58.05 28 5 0.09 1.00 03/04/15 Downtown cleanup, sand 20 17 78.50 81.50 324.90 110.00 - 10 -8' 03/05/15 18 -13 03/06/15 Cleanup 2 1 6.00 6.00 17.00 - - 36 11 03/07/1542 28 03/08/15 48 32 03/09/15 57 33 03/10/15 61 32 - 03/11/15 56 28 - - 03/12/15 64 39 03/13/15 54 34 03/14/15 61 32 - 03/15/15 71 40 - 03/16/15 59 36 03/17/15 44 26 - 03/18/15 42 30 0.10 0.20 03/19/15 52 33 - - 03/20/15 64 31 - 03/21/151 38. 27 - 03/22/15 35 28 0.71 6.50 03/23/15 Limited plowing 14 12 79.00 79.00 261.60 80.00 - 33 28 - - 03/24/15 34 29 0.10 03/25/15 Downtown cleanup 7 6 17.50 17.50 47.00 - 36 30 - 03/26/15 - 32 21 - 03/27/151 31 13 03/28/151 45 23 03/29/151 531 351 0.07 03/30/151 651 33 - 03/31/151 651 32 . Month: 2 days below zero; Season: 33 days below zero MARCH 2014 days 5 268.50 271.50 848.50 275.00 58.05 - 45 24 0.97 7.80 Average month snowfall = 6.70 40 21 Avg temp SEASON TO -DATE (NOV-MAR) days 46 1,502.75 1,513.25 4,644.9 9,520.9 1,114.7 86.5 3.05 27.90 Avg. season days below zero = 23 Average seaonsnowfall 40.90 HOURS EQUIP# YEAR MAKE DESCRIPTION SNOWATTACH Nov. 2014 Dec. 2014 Jan. 2015 Feb. 2015 Mar. 2015 Apr. 2015 Total Light Trucks 1 PARK-497-TK3 LTK 120111 Ford Pickup, 3/4 ton 44 Snowplow - 3.00 4.00 2.00 9.00 2 PARK-221-TKl LTK 2009 Ford Pickup, 1/2 ton 4x4 ISnowplow 6.00 9.00 11.25 3 STRT-156-TK1 LTK 1999 Ford Truck, 1 ton 4x4 w/ dump box ISnowplow - - 18.50 4 STRT-170-TK1 LTK I 2008 Ford Pickup, 1 ton 44 ISnowplow 33.00 11.50 4.00 7.00 0.50 56.00 5 STRT-660-TK1 LTK 1 20041 Ford Pickup, 1 ton 4x4 ISnowplow 5.00 3.50 1.00 1.00 5.00 15.50 Snownlow Trucks 1 PARK-658-HTK HTK 1992 Ford Truck, S/A w/ dump box Snowplow, wing 7.00 19.50 16,00 1 none 42.50 2 STRT-115-HTK HTK 1996 Ford Truck, S/A w/ dump box Snowplow, wing, sander 41.50 9.50 10.00 21.50 18.50 101.00 3 STRT-441-HTK HTK 2005 Ford Truck, S/A w/ hooklift Snowplow, wing, sander 23.50 6.00 11.50 6.00 7-25 54.25 4 STRT-522-HTK HTK 2003 Mack Truck, S/A w/ dump box Snowplow, wing, sander 37.50 22.00 31.00 22.00 16.50 129.00 5 STRT-613-HTK HTK 1999 Mack Truck, S/A w/ dump box Snowplow, wing, sander, underbody 28.50 20.00 30.00 20.50 18.50 117.50 6 STRT-781-HTK HTK 2005 Ford Truck, S/A w/ hooklift Snowplow, wing, sander Case Wheel loader, 621D Snowplow, wing 5.50 5.00 10.50 7 STRT-812-HTK HTK I 2014 Mack Truck, S/A w/ dump box Snowplow, wing, sander 1 26.50 1 8.00 12.00 13.25 13.00 1 72.75 8 STRT-894-HTK jHTK 2007 Freightliner Truck, S/A w/ dump box Snowplow, wing, sander, underbody 36.00 10-50 24.50 16.00 18.50 1105.50 Snow HaulingTru cks 1 McLeod Co. #403 HTK IMack Truck, T/A w/ dump box none 4.00 Snowplow, blower 2.00 6.00 2 STRT-972-HTK HTK 1997 Mack Truck, T/A w/ dump box none 4.00 Skid steer, 5250 5.50 2.50 12.00 Contractors Hansen Gravel none 7.00 3.50 _ 3-00 13.50 Contractors Hanson & Vasek none 3.50 3.50 3.00 10.00 Contractors Hierpe Contracting none 3.50 3.50 3.00 10.00 Contractors Juul Contracting none - 7.00 3.00 3.00 13.00 Contractors Kosek, Jeff none 3.50 3.50 3.00 10.00 Skid steer Loaders (4 ea.l 1 CEMT-412-SKD SKID 2011 Bobcat Toolcat Snowplow, blower 6.00 2.00 1 4.50 1 6.00 1 7._50_ 1 1 26.00 2 PARK-032-SKD SKID 2006 Bobcat Skid steer, 5250 Snowplow, blower 15.50 22.50 Snow blower 38.00 3 PARK-211-SKD SKID I 2009 Bobcat Skid steer, 5250 Snowplow, blower 21.00 25.00 20.2.5 7.00 6.75 80.00 4 PARK-370-SKD SKID I 2004 Bobcat Toolcat Snowplow, blower 3.00 4 STWT-013-TRC 3.00 Tractpr5.14 ea.) 1 AIRP-055-TRC TRC 2012 New Holland Tractor, TV6070 JHLA snow wing, snow blower 20.25 17.50 21.25 17.75 20.50 97.25 2 PARK -357 -TRC TRC 2013 John Deere Tractor, 4720 Snow blower - - 3.00 3.00 4.00 10.00 3 STRT-390-TRC TRC 2006 Trackless Tractor, MTS ISnow blower, plow - 3.00 79.00 2.00 5.00 4 STWT-013-TRC TRC 2014 John Deere Tractor, 6125R JHLA snow wing 11.50 14.00 16.75 14.00 8.50 64.75 4 STWT-014-TRC TRC 2014 John Deere Tractor, 6125R JHLA snow wing 19.00 15.00 8.00 9.75 21.50 73.25 Wheel Loaders (6 ea.) 1 COMP-925-LDR LDR I 2013 Case Wheel loader, 621F Snowblower - 2 PARK-895-LDR LDR 2001 Case lWheel loader, 621C Snowplow, wing 15.50 19.00 19.00 8.00 17.50 79.00 3 STRT-169-LDR LDR 2000 Case Wheel loader, 6210 Snowplow. bucket 6.00 2.00 2.50 6.00 16.50 4 STRT-447-LDR LDR 2001 Case Wheel loader, 621C Snowplow, wing 25.50 13.00 5.00 11.50 15.00 70.00 5 STRT-781-LDR LDR 2003 Case Wheel loader, 621D Snowplow, wing 24.50 13.00 12.50 13.75 18.75 82.50 6 STRT-969-LDR LDR 2003 Case Wheel loader, 621D Snowplow, wing 2225 4.00 6.00 11.00 43.25 He E ui ment 1 ea -1 1 STRT-409-HEQ HE4 1991 RPM Tech Snow blower Wheel loader 3.50 4.00 - 3.00 10.50 454.50 266.00 281.25 240.00 271.50 1,487.00 Employee Department Primary role Nov. 2014 Dec. 2014 Jan. 2015 Feb. 2015 Mar. 2015 Apr. 2015 Total Bahe, Mike PRCE Schools, PRCE, trails - 6.00 6.00 Botzet, Larry PW - Operations Downtown W 15.00 15.00 8.00 7.00 9.00 54.00 Burmeister, Jerome PW - Operations Route SW1 40.00 10.50 24.50 19.50 20.50 115.00 Carter, Dion Creekside Schools - - - - - Carter, Randy PRCE Schools, PRCE, trails 12.50 19.50 22.00 9.00 63.00 Carter, Ron PRCE Schools, PRCE, trails 15.50 19.00 19.00 8.00 21.50 83.00 Dehn, Pete PW - Operations Route SW2 40.00 21.50 31.00 28.00 21.00 141.50 Ebert, Dick PW - Operations Route SE1 19.50 8.00 12.00 13.25 13.00 65.75 Fenske, Bruce_ PW - Operations Snow Removal, Routes 25.75 12.50 13.50 12.00 13.25 77.00 Franek, Cory PW - Wastewater Routes, Snow Removal 23.50 13.00 5.00 11.50 15.00 68.00 Hutton, Chris PRCE Downtown, Schools, PRCE 15.50 28.00 23.25 11.00 20.00 97.75 Lien, Mike PW - Water Downtown E 4.00 6.50 5.00 8.50 24.00 Magnusson, Brian PRCE Downtown, Schools, PRCE 15.50 - 22.50 38.00 Moore, Eric PW - Wastewater Backup operator 5.00 - - 4.50 9.50 Muchow, Chad PW - Engineering Isnow removal - - - - Muellerleile, Sonja PW - Operations Cemetery backup - - - - - Olson, John PW - Operations Airport 31.75 27.00 23.75 17.75 20.50 120.75 Paulson, John PW - Engineering Snow removal backup - - - - - Telecky, Dave PW - Operations Route NE1 49.00 24.00 35.50 31.50 31.50 171.50 Thompson, DeNeil PW - Operations Route NW1 45.50 3.00 - 20.00 21.00 89.50 Wichterman, Ken PW - Operations Downtown route 14.00 6.00 8.00 7.00 8.50 43.50 Style, Casey SEASONAL - PW Ops. Alleys, routes 25.00 14.50 15.75 10.50 24.00 89.75 Trnka, Jemes SEASONAL - PW Ops. Cul-de-sac, dead ends 36.50 13.00 12.50 16.50 10.25 88.75 Hansen #1 Contract snow haul Snow removal 3.50 3.50 - - 3.00 10.00 Hansen #2 Contract snow haul Snow removal 3.50 - - - 3.50 Hanson/Vacek Contract snow haul Snow removal 3.50 3.50 - - 3.00 10.00 Hjerpe Contract snow haul Snow removal 3.50 3.50 - - 3.00 10.00 Juul 1 Contract snow haul Snow removal - 3.50 - 3.00 3.00 9.50 Juul 2 Contract snow haul Snow removal 3.50 - - 3.50 Kosek Contract snow haul Snow removal 3.50 3.50 - - 3.00 10.00 TOTAL PERSONNEL HOURS 451.00 262.00 281.25 240.0011 268.50 � 1,502.75 HUTCHINSON CITY COUNCIL =y-fAa� Request for Board Action 7AL=- ft Agenda Item: Calling a Special Workshop Meeting for 4 pm on May 12 Department: Administration LICENSE SECTION Meeting Date: 4/28/2015 Contact: Matt Jaunich Application Complete N/A Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: At the last meeting, Councilman Czmowski asked that we consider having a workshop meeting to discuss the outdoor pool. It was agreed upon that the workshop meeting would take place on May 12. Staff is asking that the Council officially set that workshop date and time. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on May 12 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: