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cp04-14-2015HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 14, 2015 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. Call Meeting to Order— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. Invocation — Hutchinson Evangelical Free Church 3. Pledge of Allegiance 4. Recognition of Gifts, Donations and Community Service to the City (a) Resolution No. 14419 — Resolution Accepting $100 Cash Donation from Jean Stimpert to Hutchinson Police Department PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance ofthe meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. Citizens Addressing the City Council 6. Approval of Minutes �a) Regular Meeting of March 24, 2015 b) Council Workshop of March 24, 2015 CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. Approval of Consent Agenda I (a) Resolutions and Ordinances Resolution No. 14408 - Resolution Ratifying an Interfund Loan for the Advance of Certain Costs in Connection with TIF Districts #4-6 2. Resolution No. 14410 — Resolution Appointing Judges for the 2015 City of Hutchinson Special Election (b) Consideration for Approvals and Permits for the 73rd Annual Hutchinson Jaycee Water Carnival for June 14 — 21, 2015 (c) Consideration for Approval of Support of 41" Annual Chamber of Commerce Arts & Crafts Festival on September 18 & 19, 2015 CITY COUNCIL AGENDA APRIL 14, 2015 (d) Consideration for Approval of Dairy Day Celebration on June 5, 2015 (e) Consideration for Approval of Street Closure for American Legion Post 96 Memorial Service on May 17, 2015 (f) Appointment of Jack Sandberg and Gerald Grinde to Hutchinson Library Board to April 2018 (g) Consideration for Approval of Extending Becky Felling's Term on Hutchinson Health Board to December 2016 (h) Consideration for Approval of Issuing Temporary Liquor License to Sustainable Farming Association on August 15, 2015, for Minnesota Garlic Festival (i) Consideration for Approval of 2015 Street Sealing Program Purchase Order 0) Consideration for Approval of 2015 Street Repairs Program Purchase Order (k) Claims, Appropriations and Contract Payments — Register A 8. Approval of Consent Agenda II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS (6:00 P.M.) 9. Assessment Hearing and Project Award for 2nd Avenue SE Reconstruction Project (Letting No. 1, Proj ect No. 15-01) a) Motion to Close Public Hearing �b) Approve/Deny Resolution No. 14413 — Resolution Adopting Assessment c) Approve Deny Resolution No. 14414 — Resolution Accepting Bid and Awarding Contract COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 10. 2014 Year End Report — Hutchinson Police Services UNFINISHED BUSINESS NEW BUSINESS 11. Approve/Deny Replacing Backstop/Retaining Wall at VMF Ballfield 12. Approve/Deny Resolution No. 14417 - City Seasonal Pay Grid/Position Table 2 CITY COUNCIL AGENDA APRIL 14, 2015 13. Approve/Deny Items for Airport Pavement Improvements Project (Letting No. 9, Project No. 15-09) (a) Approve/Deny Resolution No. 14415 — Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 14416 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids (c) Approve/Deny Work Order No. 4 to Professional Services Contract — Construction Administration Services for Runway 15/33, Taxiway A, and Apron Reclamation; Taxiway Alpha 3 Relocation 14. Approve/Deny Items for 2015 Pavement Management Program Project (Letting No. 3, Project No. 15-03) (a) Resolution No. 14411 — Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment (b) Resolution No. 14412 — Resolution Calling for Hearing on Proposed Assessment 15. Approve/Deny Resolution No. 14409 - Resolution to Participate in Minnesota GreenStep Cities Program 16. Approve/Deny Resolution No. 14418 — Resolution Entering Into MnDOT Agreement No. 1000404 — Trunk Hwy 15/Main Street Maintenance Project 17. Approve/Deny MnDNR Luce Line State Trail Development Agreement 18. Approve/Deny Setting Special Meeting to Conduct City Administrator Three -Month Performance Review 19. Approve/Deny Setting Council Budget Workshop for April 28, 2015, at 4:00 p.m. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 20. Approve/Deny Policy 1.26 - Consent Agenda Policy 21. Approve/Deny Changes to Policy 3.18 —Safety Eyewear/Footwear Reimbursement 22. Minutes from Committees, Boards or Commissions (a) Pedestrian Bicycle Advisory Committee Minutes from February 18, 2015 (b) Liquor Hutch Quarterly Report from January — March 2015 (c) EDA Board Minutes from February 25, 2015 (d) Library Board Minutes from February 23, 2015 (e) Parks, Recreation, Community Education Board Minutes from March 2, 2015 CITY COUNCIL AGENDA APRIL 14, 2015 (f) Planning, Zoning, Building Department First Quarter Report for 2015 (g) Bid Opening Minutes of April 7, 2015 (Shady Ridge Road/Golf Course Road) 23. Council/Mayor Updates 24. Staff Updates MISCELLANEOUS ADJOURNMENT .19 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Recognition of Cash Donation to the Hutchinson Police Department Department: Finance LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Recognition of Gifts/Donations Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Jean Stimpert recently made a cash donation of $100 to the Hutchinson Police Department. This is a general donation in memory of her husband Gregg Stimpert. BOARD ACTION REQUESTED: Recognize the donation of $100 made to the Hutchinson Police Department from Jean Stimpert. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 14419 RESOLUTION ACCEPTING DONATION WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational service pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following person has offered to contribute the cash amounts set forth below to the Hutchinson Police Department: Name of Donor Amount Jean Stimpert $100.00 WHEREAS, The City Council hereby finds that it is appropriate to accept the donation offered, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 14th day of April, 2015. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MARCH 24, 2015 1. CALL TO ORDER — 5:30 P.M. Ma or Gary Forcier called the meeting to order. Members present were Mary Christensen, John L%ahl, Chad Czmowski and Bill Arndt. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer 2. INVOCATION — Pastor Matt Troyer, Shalom Baptist Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Christensen recognized Roger Vacek and Stacey Nass for completing two terms on the Library Board. 5. PUBLIC COMMENTS 6. MINUTES �a) REGULAR MEETING OF MARCH 10, 2015 b) BID OPENING MINUTES OF MARCH 17, 2015 (CEMETERY COLUMBARIA SHELTER AND FOUNDATIONS) Motion by Lofdahl, second by Christensen, to approve the minutes of the regular meeting of March 10, 2015, and bid opening from March 17, 2015. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES - NONE (b) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO CHRIS ULMER OF TNT FIREWORKS TO HOLD A TENT SALE IN THE WALMART PARKING LOT FROM JUNE 22, 2015, TO JULY 5, 2015 (c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE APPLICATION TO SATURDAY NIGHT CAR CRUISERS CLUB FROM JUNE 1 — DECEMBER 31, 2015, AT HUTCHINSON MALL (d) CONSIDERATION FOR APPROVAL OF MOSQUITO CONTROL CONTRACT (e) CONSIDERATION FOR APPROVAL OF 2015 PUBLIC WORKS VEHICLE/EQUIPMENT PURCHASES (f) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR MILES SEPPELT TO ATTEND THE ECONOMIC DEVELOPMENT STRATEGIC PLANNING COURSE PUT ON BY THE INTERNATIONAL ECONOMIC DEVELEOPMENT COUNCIL IN MADISON, WISCONSON ON JUNE 4 & 5, 2015 (g) CONSIDERATION FOR APPROVAL OF RENEWING FOOD VENDOR LICENSE FOR CITY COUNCIL MINUTES MARCH 24, 2015 PETER NEUBAUER OF NORTHSTAR BBQ (h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A Motion by Czmowski, second by Arndt, to approve those items contained under the consent agenda. Motion carried unanimously. 7A. CONSENT AGENDA (a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Motion by Lofdahl, second by Arndt, with Forcier abstaining, to approve Council Check Register B. Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) (a) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY YEAR END REPORT — JEAN WARD Jean Ward, HRA Executive Director, presented before the Council. Ms. Ward provided a year-end report for projects completed in 2014. These projects included housing objectives such as continuing to maintain a strong emphasis on property management, property improvements, energy conservation and tenant services at Park Towers; supporting rehabilitation of aging housing stock to preserve housing stock and prevent decline of neighborhoods and monitoring foreclosures and purchasing/rehabbing/resaling or purchasing/demolishing/newly constructing bank owned, short sale, vacant or blighted properties as funding allowed. Ms. Ward reviewed the Small Cities Development Program projects completed in 2014, which included improving twelve homes in the city. HRA staff also worked on two foreclosure remediation initiatives at 907 Lewis Avenue and 445 Adams Street. These projects included demolition and new construction on each site. Ms. Ward spoke of housing trends in the areas of rental housing, homeownership, construction and foreclosures. Lastly, Ms. Ward spoke of the priorities established for 2015. (b) DISCUSSION ON REGISTERING FOR THE LEAGUE OF MINNESOTA CITIES ANNUAL CONFERENCE Matt Jaunich, City Administrator, discussed with the Council the upcoming League of Minnesota Cities annual conference which is being held in June of 2015. Mr. Jaunich informed the Council if any members are interested in going they should work directly with Melissa Starke on getting registered. 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF SHARED CITY AND RURAL RESCUE/PUMPER FIRE TRUCK PROJECT Lt. Matt Sturges, Hutchinson Fire Department, presented before the Council. Mr. Sturges explained that in 2012 a committee of the fire department was formed to explore the idea of combining Engine 3, a pumper, and Rescue 5, heavy rescue, into one multi-purpose rescue/pumper vehicle. The concept is to purchase a vehicle jointly between the city and rural townships. The rural townships are very supportive of the project and they agreed to have the fire department move forward with the plan and to hopefully take delivery some time in 2016. If approved, the fire department is proposing to purchase one multi-purpose rescue/pumper that has 2 CITY COUNCIL MINUTES MARCH 24, 2015 full firefighting capabilities and full rescue capabilities, sell the current city -owned Engine 3, which is a 1992 "General" engine with only firefighting capabilities and sell the current shared city/rural Rescue 5, a 2001 "Pierce" heavy rescue with only rescue capabilities. The City's cost for the truck is estimated at $264,500 which will come from capital projects and/or excess local government aid. General discussion was held regarding recruitment of firefighters. Motion by Arndt, second by Christensen, to approve the shared City and rural rescue/pumper fire truck project and allow for release of the build specifications to bid. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF NON -WAIVER OF TORT LIABILITY LIMITS FOR GENERAL LIABILITY Matt Jaunich, City Administrator, explained that this is an annual item that comes before the City as part of renewal of its general liability insurance policy. The City must decide whether or not to waive the statutory municipal tort liability limits from $500,000 per claimant to $1,500,000 per occurrence. If the City does waive this, then the City must purchase excess liability coverage. Staff is recommending that the Council to not waive the tort liability limits for the policy period of July 2014 through June 2015 and for the upcoming policy period of July 2015 through June 2016. Motion by Czmowski, second by Lofdahl, to approve non -waiver of tort liability limits for general liability. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14407 — A RESOLUTION AMENDING CITY OF HUTCHINSON POSITION CLASSIFICATION ASSIGNMENT TABLE Matt Jaunich, City Administrator, explained that for the last few years, the City has had in place the combined position of City Administrator and Finance Director. Prior to 2011, these positions had been separate, full time positions. With the resignation of the City Administrator/Finance Director in December 2014, the City Council decided to separate again the Finance Director duties and responsibilities from the position of City Administrator. Andy Reid, the City's Controller, has been functioning as the city's finance director during this interim period. Mr. Jaunich is proposing to appoint Mr. Reid officially as the Finance Director and to remove the Controller position from the classification table and add the Finance Director as a Grade 12 position. In addition, with the elimination of the Controller position and the pending retirement of a long-term accounting employee at the end of 2015, Mr. Jaunich is proposing to establish the Grade 7 position of Senior Accountant on the classification table. These items are encapsulated into Resolution No. 14407. Motion by Czmowski, second by Christensen, to approve Resolution No. 14407, amending the City of Hutchinson position classification assignment table. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14405 - A RESOLUTION 3 CITY COUNCIL MINUTES MARCH 24, 2015 APPROVING ATTACHMENT E OF THE CITY OF HUTCHINSON EMPLOYEE HANDBOOK — PERSONNEL POLICY ALLOWING FOR A SOCIAL MEDIA POLICY Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that some departments within the city have an interest in utilizing social media to enhance communication efforts of the City. Due to this, Administration is requesting the Council consider adopting a formal social media policy that would authorize the use of social media as an official form of communication, establish a list of guidelines and procedures for creating a social media presence within the City and establish some guidelines on the personal use of social media and how that relates to employees commenting on city business. The management team has reviewed the proposed policy and has recommended that it be brought forth to Council. Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14405, allowing for a social media policy. Motion carried unanimously. (e) CONSIDERATION FOR APPROVAL OF SECOND READING OF ORDINANCE NO. 15- 737, AN ORDINANCE AMENDING CHAPTER 54 OF THE HUTCHINSON CITY CODE PERTAINING TO REVISIONS RELATED TO STORM WATER MANAGEMENT John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson explained that this proposed ordinance had its first reading at the last Council meeting and no changes have been made to it since that time. The ordinance revisions are necessary to comply with new permit requirements for the City's MS4 permit required to operate its Municipal Separate Storm Sewer System. Motion by Lofdahl, second by Christensen, to approve second reading and adoption of Ordinance No. 15-737. Motion carried unanimously. (f) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR CEMETERY COLUMBARIA SHELTER AND FOUNDATIONS PROJECT (LETTING NO. 10, PROJECT NO. 15-10) Kent Exner, City Engineer, provided a background on this project. Mr. Exner explained that one bid was received on this project from Cold Spring Granite Co. of Cold Spring, Minnesota, with a bid of $178,362. Staff expected that only one bid would be submitted for this work due to the bidder pre -qualification process. This project has previously been reviewed with the City Council and the Resource Allocation Committee. John Olson, Public Works Manager, noted that the project is intended to begin in mid-May with a proposed completion time prior to the end of August. Motion by Christensen, second by Forcier, to approve the awarding of cemetery columbaria shelter and foundations project. Motion carried unanimously. (g) CONSIDERATION FOR APPROVAL OF PREPARING REQUEST FOR PROPOSALS ON A NEW GARBAGE/REFUSE AND HAULING CONTRACT Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the current hauling contract with Waste Management is due to expire in October 2015. Mr. Jaunich asked if the Council would like to have staff prepare a request for proposal to gain interest from other contractors or if staff should negotiate with the current contract holder. The current .19 CITY COUNCIL MINUTES MARCH 24, 2015 contract has been in place since 2000. Mayor Forcier noted he thinks RFPs should go out to see what other contractors can offer. Motion by Czmowski, second by Christensen, to approve the preparation of a Request for Proposals by staff for Residential Collection (Garbage/Compost) and Hauling Services. Mr. Jaunich noted that an RFP will be prepared and then brought before Council for approval before it is advertised. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) EDA BOARD MINUTES FROM DECEMBER 18, 2014, AND JANUARY 28, 2015 (b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM FEBRUARY 17, 2015 (c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2015 (d) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR FEBRUARY 2015 (e) SNOW REMOVAL — ICE CONTROL REPORT FOR FEBRUARY 2015 (f) STREET SWEEPING PRESS RELEASE 13. MISCELLANEOUS Jh8n Lofdahl —Mr. Lofdahl noted that the Habitat for Humanity house will be moved on site May Kent Exner — Mr. Exner noted that the bid opening is coming up for the Shady Ridge Road/Golf Course Road project. Mr. Exner also noted that he has received much gratitude for the inclusion of a sidewalk being constructed as part of the Golf Course Road project. Mr. Exner also mentioned that an item will be before the Council at its April 14th meeting in reference to an overlay proj ect MnDOT is administering on Hwy 15/Main Street. MnDOT will be asking the City to enter into a cooperative agreement regarding manholes and castings. Costs are still being identified. Discussions have been held on when Hwy 15/Main Street will be reconstructed, however MnDOT is indicating that a reconstruction project will not be considered for five to ten years. John Olson — Mr. Olson provided an a date on street sweeping activity. Mr. Olson reminded residents that leaf vaccuming is not per in the spring due to nonorganic materials in the curb areas. Therefore, Mr. Olson asked residents to not rake their leaves into the curbway where street sweeping activity is performed and instead have their leaves removed from their yards and taken to Creekside for composting. Matt Jaunich — Mr. Jaunich explained that McLeod County is hosting a workshop on April 7, 2015, at which Donn Winckler of the Mid Minnesota Development Commission will give an overview of a proposed study on establishing a countywide Trail Plan. At the workshop, Mr. Winckler will share his thoughts on how other cities and counties have organized and completed similar plans. The County is asking for a representative from the City to attend the workshop. Motion by Christensen, second by Forcier, to appoint Kent Exner, City Engineer, to attend the McLeod County Trail workshop on April 7, 2015, at 1:00 p.m. at the McLeod County Boardroom CITY COUNCIL MINUTES MARCH 24, 2015 Motion carried unanimously. Mr. Jaunich also noted that absentee voting began lastFriday, March 20, 2015, and will take place until May 4, 2015. Gary Forcier — Mayor Forcier commented that he had read that the City of Edina now allows chickens and bees within their community. 14. ADJOURN Motion by Arndt, second by Lofdahl, to adjourn at 6:40 p.m. Motion carried unanimously. R MINUTES HUTCHINSON CITY COUNCIL WORKSHOP TUESDAY, MARCH 24, 2015 1. CALL TO ORDER — 4:00 P.M. Mayor Gary Forcier called t e workshop to order. Council Members present were Chad Czmowski, Bill Arndt, John Lofdahl and Mary Christensen. 2. DISCUSSION ITEMS (a) REVIEW OF CITY ORGANIZATIONAL FOCUS Matt Jaunich, City Administrator, provided a presentation to the City Council on the City's organizational focus. Topics of the presentation included understanding the effectiveness of how the organization operates, defining the responsibility of staff and the City Council, the organizational chart, vision setting and the City -School partnership. Mr. Jaunich spoke about roles and goal setting and the City's plan for the future. Mr. Jaunich posed questions to the Council for them to consider regarding what they wish to accomplish while in office and what the priorities should be of the organization. Mr. Jaunich reviewed items such as the City's Capital Improvement Plan, the concept of the indoor water park/community center, the concept of a fieldhouse/activity center and available finances. Mr. Jaunich elaborated on the concept of a partnership with the school district on a fieldhouse/activity center. Mr. Jaunich explained that representatives from the school district have asked if the City would consider partnering with them on a fieldhouse/activity center and they would like to know the City's interest in the very short- term. Mr. Jaunich reviewed available finances the City has over the next five years which is approximately $3.76 - $3.91 million in non -allocated funds with additional unreserved/non- designated funds totaling $1.54 million. Mr. Jaunich also elaborated on allocation of resources that have already been identified and how they all fit into the large project. Council Member Czmowski expressed that he does not feel the City can partner financially on a fieldhouse project with the school at this time due to otherppriorities that have been identified, such as an improved pool project. Czmowski feels that the fieldhouse project should be brought before the voters as a referendum. Mayor Forcier and Council Member Christensen also expressed that they feel the question of a fieldhouse should be voted on by the citizens. In addition, all council members felt that if the City and school district do partner on a project, definite guidelines need to be put in place on use, costs, etc. Mr. Jaunich noted that next steps for the Council to consider are establishing the City's participation level with the school district, establishing the financial needs of the capital improvement plan, continue discussion at management team on organizational needs, bringing together the management team and Council for a goal/vision setting workshop, and targeting 2016 as a year to establish city-wide goals, with a 2016/2017 goal of updating the Ends Statements. Lastly, Mr. Jaunich mentioned that he will be revising the outline of the Council agenda somewhat, with the biguest change including approving the agenda at the beginning of the Council meeting. Mr. Jaunich is also proposing to adopt a consent agenda policy that will identify the purpose and content to be included on a consent agenda. Mayor Forcier has been invited to attend a meeting with the school district on March 31, 2015, to review and address building concepts and plans for school improvements. Mr. Jaunich noted that he feel some of the biggest discussion items are the rec center/pool project and funding requirements for capital projects. ADJOURN Motion by Christensen, second by Lofdahl, to close the workshop at 5:15 p.m. ATTEST: Gary T. Forcier Matt ew Jaumc Mayor City Administrator HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-ft Resolution #14408 Ratifying an Interfund Loan for the Advance of Certain Costs in Agenda Item: Connection with TIF District #4-6 Department: Finance LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City's Bond and TIF counsel, Ehlers, has advised the City to create an interfund loan resolution for TIF district 4-6 based on their completion of the City's 2013 TIF reporting to the State Auditor. The interfund loan in the amount of $58,198.87 covers a cash deficit in the fund caused by the 2013 early retirement of outstanding debt service on the TIF district's bonds. City staff had anticipated the cash deficit prior to the early retirement of the TIF bonds and planned to utilize Capital Projects dollars to fund the short-term deficit. With recent changes in TIF reporting dictated by the State Auditor, these short-term borrowings to account for cash deficits in TIF funds need to be memorialized with an interfund loan resolution. I anticipate the interfund loan to be repaid in full by the end of 2015. BOARD ACTION REQUESTED: Approve Resolution #14408, ratifying the interfund loan between TIF District #4-6 and the Capital Projects Fund in the amount of $58,198.87 as of 12/31/2013. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Council member adoption: CITY OF HUTCHINSON MCLEOD COUNTY STATE OF MINNESOTA introduced the following resolution and moved its RESOLUTION NO. 14408 RESOLUTION RATIFYING AN INTERFUND LOAN FOR ADVANCE OF CERTAIN COSTS IN CONNECTION WITH TAX INCREMENT FINANCING DISTRICT NO. 4-6. BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Background. 1.01. The City has heretofore approved the establishment of Tax Increment Financing District No. 4-6 (the "TIF District") within Development District No. 4 (the "Project"), and has adopted a Tax Increment Financing Plan (the "TIF Plan") for the purpose of financing certain improvements within the Proj ect. 1.02. The City has determined to pay for certain costs identified in the TIF Plan consisting of landibuilding acquisition, site improvements/preparation, other public improvements, interest and administrative costs (collectively, the "Qualified Costs"), which costs have been financed on a temporary basis from City funds available for such purposes. 1.03. Under Minnesota Statutes, Section 469.178, Subd. 7, the City is authorized to advance or loan money from the City's general fund or any other fund from which such advances may be legally authorized, in order to finance the Qualified Costs. 1.04. The City has previously reimbursed itself for the Qualified Costs from tax increments derived from the TIF District in accordance with the terms of this resolution (which terms are referred to collectively as the "Interfund Loan"), and will continue to make such reimbursements as tax increments become available. 1.05. Beginning with the fiscal year ending on December 31, 2010, the Office of the State Auditor requires tax increment authorities to segregate funds within each TIF District between tax increments derived from the TIF District and revenue derived from other sources. The City has identified $58,198.87 of the existing fund balance of the TIF District which is non - increment and therefore was advanced as an Interfund Loan. 1.06. Based on the new requirement to segregate revenues, this resolution ratifies the Interfund Loan previously made by the City and authorizes the City to use future tax increments derived from the TIF District to repay outstanding balances on the Interfund Loan. Section 2. Terms of Interfund Loan. 2.01. The City hereby ratifies the prior advance of $58,198.87 from the Capital Proiects Fund fund or so much thereof as may be paid as Qualified Costs. Interest shall accrue on the principal amount outstanding as of January 1, 2014. The maximum rate of interest permitted to be charged is limited to the greater of the rates specified under Minnesota Statutes, Section 2700.40 or Section 549.09 as of the date the loan or advance is authorized, unless the written agreement states that the maximum interest rate will fluctuate as the interest rates specified under Minnesota Statutes, Section 2700.40 or Section 549.09 are from time to time adjusted. The interest rate shall be 4% and will not fluctuate. 2.02. Principal and interest ("Payments") on the Interfund Loan shall be paid annually by December 31 (the "Payment Date"), commencing on December 31, 2013, or on any other dates determined by the City Administrator, through the date of last receipt of tax increment from the TIF District. 2.03. Payments on this Interfund Loan are payable solely from "Available Tax Increment," which shall mean, on each Payment Date, tax increment available after other obligations have been paid, or as determined by the City Administrator, generated in the preceding six (6) months with respect to the property within the TIF District and remitted to the City by McLeod County, all in accordance with Minnesota Statutes, Sections 469.174 to 469.1799, all inclusive, as amended. Payments on this Interfund Loan may be subordinated to any outstanding or future bonds, notes or contracts secured in whole or in part with Available Tax Increment, and are on parity with any other outstanding or future interfund loans secured in whole or in part with Available Tax Increment. 2.04. The principal sum and all accrued interest payable under this Interfund Loan are pre -payable in whole or in part at any time by the City without premium or penalty. No partial prepayment shall affect the amount or timing of any other regular payment otherwise required to be made under this Interfund Loan. 2.05. This Interfund Loan is evidence of an internal borrowing by the City in accordance with Minnesota Statutes, Section 469.178, Subd. 7, and is a limited obligation payable solely from Available Tax Increment pledged to the payment hereof under this resolution. This Interfund Loan and the interest hereon shall not be deemed to constitute a general obligation of the State of Minnesota or any political subdivision thereof, including, without limitation, the City. Neither the State of Minnesota, nor any political subdivision thereof shall be obligated to pay the principal of or interest on this Interfund Loan or other costs incident hereto except out of Available Tax Increment, and neither the full faith and credit nor the taxing power of the State of Minnesota or any political subdivision thereof is pledged to the payment of the principal of or interest on this Interfund Loan or other costs incident hereto. The City shall have no obligation to pay any principal amount of the Interfund Loan or accrued interest thereon, which may remain unpaid after the final Payment Date. 2.06. The City may amend the terms of this Interfund Loan at any time by resolution of the City Council, including a determination to forgive the outstanding principal amount and accrued interest to the extent permissible under law. Section 3. Effective Date. The Council hereby ratifies that this Interfund Loan was effective as of December 31, 2013. The motion for the adoption of the foregoing resolution was duly seconded by Council member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Dated: April 14, 2015 Mayor (Seal) ATTEST: City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution No. 14410 - Appointing Election Judges for Special Election Department: Administration LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Melissa Starke Agenda Item Type: Presenter: Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City of Hutchinson Special Election is being held May 5, 2015, at the Hutchinson Recreation Center located at 900 Harrington Street. State law requires that cities appoint election judges for each election held. Therefore, attached is Resolution No. 14410 appointing election judges to serve at the Special Election. BOARD ACTION REQUESTED: Approve Resolution No. 14410 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14410 RESOLUTION APPOINTING JUDGES FOR THE 2015 CITY OF HUTCHINSON SPECIAL ELECTION WHEREAS, Chapter 204B, Section 20413.21, Subd. 2 of the Laws of Minnesota states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may name election judges for the City and School District Election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Election Judges for the Special Election being held May 5, 2015, are hereby appointed in accordance with the attached list. 2. The City Council also authorizes the City Administrator to make emergency appointments of election judges to fill last-minute vacancies. Adopted by the City Council this 14th day of April, 2015. Gary T. Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator CITY OF HUTCHINSON SPECIAL ELECTION 2015 ROXANNE JENSEN JANET CONNER CATHY PRELLWITZ* JANET KLOCKMANN MARK LEWANDOWSKI* GLADYS PILGRIM LINDA RUZICKA DARLEEN KNIGGE DENNIS SCHROEDER* PEARL SEALE SANDY TRAXLER JEANNE LANGAN LEEANN ANDERSON VANESSA LAHR *indicates head judge HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: 2015 Jaycee Water Carnival Request Department: Police LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: I am in receipt of a letter from Chris Wilke and the Water Carnival Committee in reference to the 2015 Water Carnival Celebration. My staff and I have reviewed the request and are confident that we can meet the needs of the Water Carnival Committee. As in the past the Water Carnival Committee as assured us that they have been in contact with the other city departments mentioned in the attached request. The Police Department looks forward to working those departments and the Hutchinson Jaycees to insure another safe and successful Water Carnival Celebration. BOARD ACTION REQUESTED: I recommend approval. Fiscal Impact: $ 8,000.00 Funding Source: Police FTE Impact: 31.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: chinsvn Jaycee Water Carnival_ April 9, 2015 Matt Jaunich, City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Matt, The 73 d Annual Hutchinson Jaycee Water Carnival city festival will be held from June 15-21 this year, and the entire committee is working hard to prepare for it. We are requesting that approvals and permits be issued for the 2015 Water Carnival as follows: 1. Close the appropriate streets and issue a Parade permit for the Grande Day Parade on Sunday, June 21St, from 11:00 AM to 4:00 PM. We are working to have this year's parade route the same as last year's. We anticipate MN Dot will grant approval for the same route as last year. Again this year we request there would be no parking on 1St Ave SE from Main Street to Hassan St., 2nd Ave NW/ Franklin St. to Washington Ave., and no parking allowed in the parking lot behind Dunn Brothers Coffee due to space needed for parade units. 2. Close or monitor intersections at all necessary points for Grande Day Parade Route on Sunday, June 21St from 10:00 AM to 4:00 PM, including posting no parking signs in designated areas as determined by Hutchinson Police Department. 3. Issue a permit for a fireworks display on Sunday, June 21s' beginning at approximately 10:00 PM to be displayed over the Crow River. Fireworks will be launched from either AFS Park or Oddfellows Park. The Fire Department Chief will be notified concerning the display of fireworks. The Water Carnival committee will arrange to have Sheriff Department, Fire Department and Ambulance support on hand. No parking will be allowed on School Rd from Hwy 7 W to Lewis Ave. 4. We have contracted with Mini Biff, Inc. to provide portable lavatory services for the Grande Day Parade route, Parade staging area and Kids Fun Days area. 5. Request permit to close 1St Ave SE between Main St. and Hassan St. NE beginning Saturday June 201h at approximately 5:00 A.M. until Sunday June 21s' until parade completion or as determined by police personnel. 6. Request permit for Street Dance located behind Main Street Sports Bar Saturday, June 201h. See separate request with details. P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org chinsvn Jaycee Water Carnival_ 7. Request a temporary suspension of the noise ordinance to allow the street dance concert on Saturday, June 201h until 12:00 A.M, referenced above in line item 6. 8. The Boat Parade on Thursday, June 191h will require the use of the north half of the Roberts Park parking lot. The Hutchinson Police Department has agreed to provide assistance for this event to minimize parking congestion. 9. The Kiddy Day parade will be held Saturday, June 20th at Library Square in downtown Hutchinson and the Hutchinson Police Department has been contacted and agrees to be present to monitor traffic flow. 10. We would like to have all spectators of the Boat parade and Fireworks to be able to park throughout parking spots in Masonic/West River Park. 11. The Hutchinson Jaycee Water Carnival sporting events and water events chairs will coordinate traffic flow and control with the Hutchinson Police department for the events including Motor Cycle ride, 8K - 15K— Family Fun runs, Bike Ride, and Canoe Races. The Water Carnival is a non-profit event, and the Jaycees would appreciate the waiver of any fees or rentals during the duration of the Water Carnival to help defray expenses. We appreciate the assistance received from the City of Hutchinson and its staff, and we could not have a community celebration without this support. If you should have any questions or concerns, or would like additional information, please contact me directly. Thank you, Chris Wilke 2015 Commodore Hutchinson Jaycee Water Carnival 320-583-4334 chris@chriswilke.com cc: Dan Hatten, Police Chief Jim McKay, Ambulance Services Mike Schumann, Fire Chief Dolf Moon, PRCE Director P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Arts & Crafts Festival and Taste of Hutchinson Request Department: Police LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: 41 st Annual Hutchinson Arts & Crafts Festival and Taste of Hutchinson Request of Support from the City of Hutchinson - February 25, 2015 Administration • The Hutchinson Ambassadors wish to reserve all concession rights on 1 st Ave SE between Main Street and Hassan Street as well as the control of any and all food exhibitors for the Taste of Hutchinson. The Ambassadors have an agreement with the Downtown Association regarding the operation of the Popcorn Wagon during the event. • Use of electricity in band shell and along I" Ave SE during the festival weekend Police Department • Overnight security on Thursday, September 17th and Friday, September 18th. • Assistance with pedestrian traffic crossing on the comer of Main Street and 1 st Ave. • Assistance in directing vendor traffic during the event • Assistance with Arts & Crafts and Taste of Hutchinson vendor check-in traffic control, and allow use of Hassan Street from Washington to 5th Ave SE to aid in this process • Emergency services support during the event Parks & Recreation • Exclusive use of Library Square for art & craft exhibitors for September 17-19,2015 • Delivery of approximately 30 picnic tables to the 101 Park Place parking lot on Thursday, September 17th. • Removal of select park benches within Library Square on Wednesday, September 16th, or Thursday, September 17th by 12:00 pm as needed. • Trimming of low tree branches, and hole filling within Library Square as needed the week prior and during the event. Street Department • Closing of pi Ave SE between Main Street and Jefferson Street for the Festival on September 17-19,2015 • Closing of Hassan St between Washington Ave E to 3rd Ave SE for arts & crafts exhibitor loading, unloading, dumpsters, and restrooms • Closing of the municipal parking lot on the comer of Hassan Street and 1 st Ave SE for September 17-19,2015 • Restriction of parking on the east side of Main Street between 1 st Ave SE and Washington Ave and long the south BOARD ACTION REQUESTED: I Recommend approval Fiscal Impact: $ 5,000.00 Funding Source: FTE Impact: 21.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: • HUTCHINSON AREA CHAMBER OF COMMERCE AND TOURISM March 23, 2015 Dan Hatten Chief of Police Hutchinson Police Department 10 Franklin St SW Hutchinson, MN 55350 Dear Chief Hatten: 2 Main Street South Hutchinson, MN 55350 320.587.5252 800.572-6689 Fax: 320.587.4752 info@)explorehutchinson.com www.explorehutchinson.com The 41" Annual Arts & Crafts Festival and Taste of Hutchinson will be held Friday, September 18, 10 am — 6 pm and Saturday, September 19, 9 am — 4 pm in Library Square and 1St Ave SE. Setup for the festival will begin on Thursday, September 17`h at 8 am. The event will end on Saturday the 19i1 at 4 pm. Cleanup is usually completed by 8 pm on the 19th. A rain location will not be provided. A severe weather emergency plan is currently in place, and copies are available, and placed in all vendor check-in packets. The Arts & Crafts Festival committee would like to request the support and assistance of the City of Hutchinson in regards to the areas outlined in the attached document. We understand that our request for support of the festival will affect multiple City of Hutchinson departments. In order to maintain positive relationships with area businesses, the Arts & Crafts Festival committee will be sending letters of notice to the businesses that will be directly affected by the event taking place in downtown Hutchinson. We truly appreciate the City of Hutchinson's role in making this annual event a success in the Hutchinson community. Thank you for your support! If you have any questions regarding this request, please contact me at 320-234-0785 or email mary(aexplorehutchinson.com. Sincerely, oroMHods y' PrA cc: Sergeant Joseph Nagel HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Dairy Day Celebration Request Department: Police LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: On behalf of the Hutchinson Chamber & Tourism's Agri-Business Committee I would like to make a request to close First Ave SE between Main Street and Hassan Street. This request is for our annual Dairy Day Celebration on Friday, June 5, 2015 in library Square. We would like to use First Ave SE for the tractor club and equipment displays. We currently have library Square reserved from 9:00 am until 3:00 pm. The tractors would be brought in Friday morning after 9:00 am. The event is scheduled to run until 1:30 pm, but we are requesting 3:00 pm to allow for clean-up. If you have any questions, or if the committee can be of any assistance, please give me a call at 320-234- 0785 or email meatmary@explorehutchinson.com. Thank you for your help. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci vof 0' a_ � Request for Board Action 79 M-W Agenda Item: Street Closure for American Legion Post 96 Memorial Event Department: Police Department LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: I am in receipt of a letter from Roger K. Olson and Robert R. Rolander representing the American Legion Hutchinson Post #96 in reference to the 3rd District American Legion Convention Memorial Service. American Legion Post 96 is requesting First Avenue Northeast be closed between Bluff and Hassan Street from 9 AM to Noon on Sunday, May 17th, 2015. They will be hosting the 3rd District Convention during this time and they will be conducting a Memorial Service at McLeod County Veterans Park where they will be recognizing Fallen Comrades. My staff and I have reviewed the request and are confident that we can meet the needs of the American Legion Post #96. The Police Department looks forward to working the other city departments and the American Legion to insure a safe and successful event. This Memorial Service is open to the public and the American Legion Post 96 welcome anyone that wishes to attend. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 2.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Hutchinson HEALTH Gary Forcier, Mayor City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 ❑ear Mr. Mayor I am writing to request an adjustment to the term of the City -appointed seat on the Hutchinson Health board of directors. Becky Felling is filling the term originally filled by Eric Yost. That term ends ❑ec. 31, 2015. In order to stagger board terms appropriately, we are requesting to extend Becky's term through 2016. This will be deemed her first term; she will be eligible for appointment to a total of three 3 -year terms. Thank you for your consideration. Sincerel. Steven Mulder, M❑ President and CEO Hutchinson Health 1095 Highway 15 South Hutchinson, MN 55350 320.234.5000 800.454.3903 www.HutchHealth.com "Hutchinson Health is an equal opportunity provider and employer." HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Temporary Liquor License - Sustainable Farming Association Department: Administration LICENSE SECTION Meeting Date: 4/14/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Sustainable Farming Association has submitted a temporary liquor license to dispense liquor at the Minnesota Garlic Festival being held at the McLeod County Fairgrounds on August 15, 2015. The Sustainable Farming Association is a non-profit organization that has been in existence for at least three years and meets the requirements for a temporary liquor license. This is the sixth year the organization has put on the Minnesota Garlic Festival at the McLeod County Fairgrounds. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Sustainable Farming Association on August 15, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: reMinnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION �t 444 Cedar Street Suite 222, St. Paul MN 55101 �4 (651) 201-7547 Fax (651) 297-5259 TTY (651) 282-6555 W W W.DPS.STATE.MIV.LIS APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON -SALE LIQUOR. LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER 911/89 41-1671893 STREET ADDRESS CITY STATE ZIP CODE 9747 70th Ave Milaca MN 56353 NAME OF PERSON MAILING APPLICATION Jerry Ford BUSINESS PHONE HOME PHONE (763 244-6659 1 (320 543-3394 DATES LIQUOR WILL BE SOLD 8/15115 TYPE OF ORGAN [ZATION RELIGIOUS ORGANIZATION OFFICER'S NAME ADDRESS John Mesko, Executive Director 9747 70th Ave, Milaca, MN 56353 ORGANIZATION OFFICER'S NAME ADDRESS Jerry Ford 7616 25th St. SW, Howard Lake, MN 55349 ORGANIZATION OFFICER'S NAME ADDRESS Location license will be used. If an outdoor area, describe McLeod County Fairgrounds, Pavilion Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service. No Will the applicant cavy liquor liability insurance? Ifso, please provide the carrier's name and amount of coverage. Yes. Minnesota Joint Underwriters Association. Amount of coverage as stated in city ordinance. APROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITYICOUNTY LLtc DATE APPROVED CITY FEE AMOUNT 4q!! LICENSE DATES DATE FEE PAID - SIGNATURE CITY CLERIC OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT �:.uwtust so,x xurm to me eny or county 5u days prior to event Vorward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS -09079 (05/06) LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION ERTIFICATE OF INSURANCE 12400 PORTLAND AVE S, STE 190 Page 1 BURNSVILLE, MN 55337 _::S w__.._c 19 _53' e" a5 3 -raz-e" _..�Criidtl_..jpon the :.ert1flCa-_e ....1-4er. 17AK. ?olicy Number: L150111 Policy Period: FROM 8/15/2015 TO 8/16/2015 12:01 AM Standard Time INSURED= AGENT: 7024 SUSTAINABLE FARMING ASSOCIATON NON-PROFIT INSURANCE ADVISORS PO BOX 192 2314 UNIVERSITY AVE. W., STE 20 PRINCETON MN 55371 ST PAUL MN 55114 PHONE: 651/757-3095 iE MTUA IS PROHIBIT= BY STATUTE FROM PROVIDING PRODUCTS AND COMPLETED OPERATIONS COVERAGE 3W POLICY CQUOR LIABILITY __e -ra•_e rind. -re ..e --- `:as -e e3s"., =cad ..... and __ _._ F^rcz a: Ln_s ame. ...,U:_e: re=� .._ ,rni Z._ :t cert.'_..._ ma': �_'e 3:. c... �r T. a_-_____� � c -.zcC _ �_.c r.._1� _e .,._:L'cC ..�.ci.. 25 S:: = w d-1 *e1I15, e_..._US_sns ails .:......_t1C.".S MCLEOD CO- FAIRGROUNDS, 840 CENTURY AVE SW, HUTCHINSON, MN 55350 GARLIC FESTIVAL 2015 COVERAGE LIMIT deductible Amount: NONE a. Bodily Injury (Each Person) $50,00-0 (Each Occurrence) $100,000 Property Damage (Each Occurrence) $10,000 Loss of Means of Support (Each Person) $50,000 (Each Occurrence) $100,000 Pecuniary Loss (Each Person) $50,000 (Each Occurrence) $100,000 Annual Aggregate $300,000 Per Claimant NONE 3usine5s Description: SPECIAL EVENT - SHORT TERM, LIQUOR LIQUOR LIABILITY ,erti€irate Holder: CITY OF HUTCHINSON 111 HASSAN ST. SE HUTCHINSON Mid 55350 1 could the above policy be cancelled before the expiration date thereof, the Association will Ideavor to mail 60 days written notice Lo the above named certificate holder, buL failure to til such notice shall impose no obligation or liability of any kind upon the Association. in Ie event the cancellation is for non payment of premium, the Association will mail a 10 clay -itten notice. 4 / 01 / 15-�� -T �x --- r COUNTERSIGNATURE DATE * CERTIFICATE HOLDER * OUR AUTHORIZED REPRESENTATIVE 8/15/15 8/15/15 End of Certificate For Location 1 Building 1 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 2015 Street Sealing Program Department: PW/Eng LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Public Works staff recommends application of Replay sealer on the following streets, utilizing the following funding sources: Infrastructure maintenance funds: 5th Ave NW (Kouwe St NW to Main St N) Lynn Rd SW (South Grade Rd SW to Washington Ave W) 31,060 Sq Yds General Fund (Streets & Roadways Contract Repair & Maintenance) 5th Ave NW trail (Kouwe St NW to Rocket Hill Park) Freemont Ave SE (Hwy 15 S to Dead End) Hwy 15 Service Rd (Freemont Ave SE to Echo Dr SW) Dale St SW (School Rd/Co Rd 7 to Century Ave SW) Michael Ct NW (North High Dr NW to Dead End) 26,162 Sq Yds Total 57,222 Sq Yds x $1.46 = $83,544.12 Replay is a soy-based asphalt sealer which creates a polymer bond penetrating into the first 3/4" to 1" of the pavement's surface. It is applied with a spray truck and within approximately 2 weeks, the application is totally dry. The City has applied Replay to new pavements since 2012, with better than expected results. One example highlighted is McLeod Ave NE/6th Ave NE, which was constructed in 2009. Cracks were repaired before Replay was applied in 2012. In the 2014 pavement management inspection, the only distresses noted were previously repaired cracks. The pavement received a pavement condition index score of 98/100. The only treatment done to this pavement over the last five years has been the initial crack repair and Replay application. BOARD ACTION REQUESTED: Recommend approval of PO 19057 with Bargen, Inc., an exclusive territorial distributor of Replay, for $83,544.12 Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 83,544.12 Total City Cost: $ 83,544.12 Funding Source: $45,347.60 Infrastructure Maintenance Remaining Cost: $ 0.00 Funding Source: $38,196.52 Streets & Roadways PURCHASE ORDER No 19057 city of Date: 03/30/2015 7w� Department Various 111 Hassan Street SE See below Hutchinson, Minnesota 55350-2522 Account (320) 587-5151 VENDOR: Bargen, Inc SHIP TO: CITY OF HUTCHINSON PUBLIC WORKS 606 County Rd 1 1400 ADAMS ST SE Mountain Lake, MN 56159 HUTCHINSON, MN 55350-7010 Attn: Jerry VanDyke QUANTITY DESCRIPTION AMOUNT 26,162 SY - Replay asphalt sealer applied - Streets & Roadways 100-4302-401 $1.46 $38,196.52 31,060 SY - Replay asphalt sealer applied - Infrastructure Maintenance Fund $1.46 $45,347.60 (Lynn Rd SW & 5th Ave NW) CITY OF HUTCHINSON Approved by Please Reference To Purchase Order Number When Invoicing. Cut along dotted line. Notes: Print Original on White Obtain Signature SUBTOTAL $83,544.12 FREIGHT TOTAL DUE $83,544.12 Purchase Order Number city ofJ. PURCHASE REQUISITION 1 1 9 1 0 1 5 1 7 7% Department: Misc Account #: See below Date: 1 03/30/15 Submitted by: John Olson Check the Appropriate Box. Is Item Budgeted YES ❑ NO If not budgeted, where will the money come from? Infrastructure Maintenance Fund / Streets & Roadways Department Head Director Finance Director City Administrator VENDOR INFORMATION Invoice To: Attn: City of Hutchinson Public Works John Olson Shipping Address 1400 ADAMS ST SE HUTCHINSON, MN 55350 Vendor: Address Bargen, Inc. Contact Name Jerry VanDyke 606 County Rd 1 Reference No. Mountain Lake, MN 56159 Phone No. 507-427-2924 Fax No. Customer ID Check if only source available and state reason 0 Check Box Proprietary product, exclusive territory vendor ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL 26162 SY Replay asphalt sealer installed, 100-4302-401 1.46 $38,196.52 Replay asphalt sealer installed, 31060 SY Infrastructure Maintenance Fund 1.46 $45,347.60 SUBTOTAL $83,544.12 TAX (6.875%) SHIPPING TOTAL DUE $83,544.12 List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available). Receiving Information: Date Received Received By Invoice Amount Verified By Const Yr Street From To Sq Ft Sq Yd « 2012 Sth Ave NW Montana St NW Main St N 137,129.00 15,236.6 2015 Infrastructure Maint. 1 2014 Lynn Rd SW South Grade Rd SW Washington Ave W 163,029.49 18,114.4 2015 Infrastructure Maint. 33,350.9 2014 Dale St SW School Rd Century Ave SW 66,799.92 7,422.2 2015 General Fund 9 2014 Freemont Ave SE Oakland Ave SE Dead end 42,117.84 4,679.8 2015 General Fund 0 2014 Hwy 15 Service Rd Freemont Ave SE Main St S 66,068.88 7,341.0 2015 General Fund 2014 Michael Ct NW North High Dr WN Dead end 13,158.00 1,462.0 2015 General Fund 2012 Sth Ave NW Trail Montana St NW Main St N 31,980.00 3,553.3 2015 General Fund 2014 Century Ave SW Trail Dale St SW Hwy 15 S 35,730.00 3,970.0 2015 General Fund 28,428.3 E i /fl.TiA E 4MAVZO T r IUAMM.TiOW E E ZTXMWs.TiNW ! mowmdmmmnza S ' mr.00wns C �� v+�e►! h J � TR -R s � srffurns �a t m C �T.Tsn. Cacaw►ss ;; 0 ,,,OWA �.�.� animaManwr i JWCa.Ts/1► — k f mowmdmmmnza S ' mr.00wns C �� v+�e►! h J � TR -R s � srffurns �a t m C �T.Tsn. Cacaw►ss ;; 0 ,,,OWA HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 2015 Street Repairs Program Department: PW/Eng LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Public Works staff recommends approval of Wm Mueller & Sons, Inc. of Hamburg as the contractor for the 2015 Street Repairs program. Each year, the Public Works department solicits price quotes from paving contractors. This year, there were three companies contacted to provide price quotations for the street repair program: Duininck, Inc., Knife River, and Wm. Mueller & Sons, Inc. The only bidder that responded was Wm. Mueller & Sons, Inc. Their prices are in line with last year's prices. Some equipment has gone up in hourly rates, but bituminous mix decreased by 5%. Wm. Mueller & Sons, Inc. has done our street repairs program for the past several years. Their work is very good and their service is timely. This year's program anticipates the following expenditures: $62,000 - Streets & Roadways $20,000 - Water $ 4,000 -Storm Water $ 3,000 - Wastewater $ 3,000 -Airport $ 2,000 - Cemetery $ 2,000 - HATS Facility $96,000 - Total BOARD ACTION REQUESTED: Recommend approval of PO 19069 with Wm. Mueller & Sons, Inc., for $96,000.00, funded from various funds as identified. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 96,000.00 Total City Cost: $ 67,000.00 Funding Source: General Funds Remaining Cost: $ 29,000.00 Funding Source: Utility Funds VENDOR: Wm Mueller & Sons, Inc. PURCHASE ORDER No 19069 1400 ADAMS ST SE City a�. Date: 04/06/2015 A;=*-�7 Department Various HUTCHINSON, MN 55350-7010 111 Hassan Street SE 401 Hutchinson, Minnesota 55350-2522 Account (320) 587-5151 QUANTITY SHIP TO: CITY OF HUTCHINSON PUBLIC WORKS CITY OF HUTCHINSON Approved by Please Reference To Purchase Order Number When Invoicing. --------------------------------------•--.................---•--------------•----•------------------------------------------------------------------. Cut along dotted line. Notes: Print Original on White Obtain Signature 831 Park Ave 1400 ADAMS ST SE PO Box 247 HUTCHINSON, MN 55350-7010 Hamburg, MN 55339 QUANTITY DESCRIPTION AMOUNT 1 STRT - Bituminous pavement repairs 100-4302-401 $62,000.00 $62,000.00 1 WATR - Bituminous pavement repairs 601-4944-401 $20,000.00 $20,000.00 1 STWT - Bituminous pavement repairs 652-4946-401 $4,000.00 $4,000.00 1 WWTF - Bituminus pavement repairs 602-4945-401 $3,000.00 $3,000.00 1 AIRP - Bituminous pavement repairs 100-4902-401 $3,000.00 $3,000.00 1 CEMT - Bituminous pavement repairs 100-4901-401 $2,000.00 $2,000.00 1 HATS - Bituminous pavement repairs 226-4305-401 $2,000.00 $2,000.00 SUBTOTAL $96,000.00 FREIGHT TOTAL DUE $96,000.00 CITY OF HUTCHINSON Approved by Please Reference To Purchase Order Number When Invoicing. --------------------------------------•--.................---•--------------•----•------------------------------------------------------------------. Cut along dotted line. Notes: Print Original on White Obtain Signature Purchase Order Number r.fty of x, PURCHASE REQUISITION1 11191oT6 9 Deoadh bht-' Various Accoun€ . 0401 D t 04/06/15 Sobolitted bx,% John Olson Check the Appropriate Box. Is Item Budgeted YES No If not budgeted, where will the money come from? Department' Head Director Finance Director city At'lmOistratbr 1t4.NDORINFGRMATION Invoice Ta: Attn: City of Hutchinson Public Works John Olson ShippIng Address:. 1400 ADAMS ST SE HUTCHINSON, MN 55350 Vendor Wm Mueller & Sons, Inc. ;Con€act Name Cory H Address 831 Park Ave2eference:N,o. PO Box 247 Phone No':''';:: Hamburg, MN 55339 Fax No_ Customer ID Check if only source available and state reason _ check Box ORDERING I"'"40ON QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL Bituminous pavement repairs 1 LS STRT. 100-4302-401 62,000.00 $62,000.00 1 LS WATR.601-4944-401 20,000.00 $20,000.00 1 LS STWT.652-4946-401 4,000.00 $4,000.00 1 LS WWTF.602-4945-401 3,000.00 $3,000.00 1 LS AIRP.100-4902-401 3,000.00 $3,000.00 1 LS CEMT.100-4901-401 2,000.00 $2,000.00 1 LS HATS. 226-4305-401 2,000.00 $2,000.00 SU13TOTAL $96,000.00 TAX (6.875%) SHIPPING TOTML DU $96,000.00 List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available). Receiving Information: Date Received Receiver) By Invoice Amount Verified By I € V NDOR INFORMATION Vendor: Knife River Contact Naive Jesse Petersen Address Reference: No. Phone No. Fax No. Custome.rjD ORDERING INFQk-MATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL Did not respond to request for quote SUBTOTAL TA F:: S S.75V10 SHIPPING TOTAL DUE VENDOR INFOR!44TI0N Vendor: Duininck Contact Name Scott C. Address. Reference No. Phone No. Fax No, Customer ID ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL Did not respond to request for quote ':SUE3TOTAL TAX (6.875%) SHIPPING TOTAL: qU>~ 19069 - 04-06-2015 - PR - Wm Mueller & Sons.xlsx Street Patching & Repair Work Conditions Proposal of: Wm. Mueller and Sons, Inc 'r13�'A'iJ 831 Park Ave P.O. B..;47 Hamburg, MN 55339 H ■ W B O BC, war 1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement. 2. Bituminous edges to be saw cut edges or milled back to sound pavement. Tack coat to be installed when patching. 3. Excess material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility - 4. Install a minimum of 4 inches of 41/31 Bituminous Mix Wi 58-28) orequivalent. S. Compact aggregate base material prior to patching. Compact pavement following patch to assure a smooth transition between existing and new pavement. 6. Furnish and install concrete curbing where needed to match existing. 7. Furnish and install quality topsoil and seed as needed. 8. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work. 8. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks. 9. Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual location. Rates. Pricing and Payments Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis. All equipment rates are to include operator and fuel. Prices below are for the year. Prices may be subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately. Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included. X goo Hourly Labor Rates Hourly Equipment Rates Cont.) FOREMAN LABOR - GENERAL $Jhr $ $Jhr $ 80.00 -' 60.00 DOZER, CAT D4 OR EQUIVALENT $/hr $ 145.00 -YS LABOR -TRAFFIC CONTROL $ 60.00 DOZER, CAT DS OR EQUIVALENT $/hr $ 157.00 +5 DOZER, CAT D6 OR EQUIVALENT $/hr $ 173.00 Y- 5' Material Pricing MOTORGRADER $Jhr $ 135.00 - SELECT GRANULAR BORROW Ton $ 3.36 *O'3U LOADER, CAT 966 OR EQUIVALENT $Jhr $ 168.00 t - RECYCLED BITUMINOUS/CONCRETE Ton $ -� / 7.80 LOADER, CAT 970 OR EQUIVALENT $/hr $ 180.00 CLASS 5100%CRUSHED LIMESTONE Ton $ 11,20 �b•9oi LOADER, CAT OR EQUIVALENT $/hr $ IV 190.00-y 41/31 BITUMINOUS MIX (PG 58-28) Ton $ 55.00 �3 loi SKIDSTEER LOADER AD $Jhr $ 115.00 -5 TACK OIL Gal $ 4.00 SKIDSTEER LOADER, W/ MILL OR HAMMER $Jhr $ 140.00 - TOPSOIL, SCREENED CY $ 12.00 t2 DUMP TRUCK, SINGLE -AXLE DUMP TRUCK, TANDEM ORTRI AXLE $/hr $ $/hr $. 79.00 81.00 " Sidewalk Repair DUMP TRUCK, QUAD OR QUINT AXLE $/hr $ 90.00' REMOVE CONCRETE SIDEWALK HR T&M - TRUCK, WATER TRUCK, ASPHALT DISTRIBUTOR $/hr $ $/hr $ 98.00 - 165.00a•ZI CONSTRUCT 4" CONCRETE SIDEWALK HR T&M - PAVER, LEEBOY 8515 O8 EQUIVALENT $/hr $ 295,00 -11-10 CONSTRUCT 6" CONCRETE SIDEWALK HR T&M - PAVER, CAT AP600D OR EQUIVALENT $/hr $ 370.00 tip Hourly Equipment Rates PAVER, CAT AP1000D OR EQUIVALENT $/hr $ 465.00 - BACKHOE, CAT320OR EQUIVALENT HR $ 160.00 +15 ROLLER, STEEL WHEEL STREETSWEEPER, PICKUP TYPE $Jhr $ $Jhr $ 132.00-410 120.00 -- BACKHOE, CAT330OR EQUIVALENT HR $ 187.00 -f•5 TRAILER, LOW BOY $Jhr $ 174.00 - BACKHOE, TRACTOR -LOADER HR $ 120.00 - X goo CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 3/25/2015 - 4/14/2015 4/8/2015 Check Number Check Date Amount Vendor Account Description 185195 3/27/2015 50.00 AMERICAN LEGION POST #96 Printing & Publishing 185198 4/14/2015 679.31 1000 BULBS Equipment Parts 185199 4/14/2015 235.64 3D SPECIALTIES Safety Supplies 185200 4/14/2015 165.00 A & K REPAIR Contractual R&M 185201 4/14/2015 495.00 AARP Other Professional Services 185202 4/14/2015 2,480.00 ABSOLUTE LOGISTICS LLC Freight - Bagged 185203 4/14/2015 1,330.15 ACE HARDWARE Cleaning Supplies 185204 4/14/2015 320.63 ADVANCED HEALTH SAFETY & SECURITY Other Professional Services 185205 4/14/2015 233.78 AG SYSTEMS Equipment Parts 185206 4/14/2015 228.70 ALBERTS, MARK Travel/Conference Expense 185207 4/14/2015 120.00 ALEXANDRIA TECHNICAL COLLEGE Travel/Conference Expense 185208 4/14/2015 848.19 ALPHA WIRELESS Phone Services 185209 4/14/2015 244.88 AMERICAN BOTTLING CO Cost of Sales - Miscellaneous 185210 4/14/2015 80.00 AMERICAN LEGION POST #96 Advertising 185211 4/14/2015 162.66 AMERIPRIDE SERVICES Contractual R&M 185212 4/14/2015 735.00 ANIMAL MEDICAL CENTER ON CROW RIVER Other Professional Services 185213 4/14/2015 388.55 ARCTIC GLACIER USA INC. Cost of Sales - Miscellaneous 185214 4/14/2015 230.75 ARROWHEAD SCIENTIFIC INC Operating Supplies 185215 4/14/2015 587.07 ARTISAN BEER COMPANY Cost of Sales - Beer 185216 4/14/2015 1,918.49 ASSURANT EMPLOYEE BENEFITS Life Insurance 185217 4/14/2015 336.12 AUTO VALUE - GLENCOE Equipment Parts 185218 4/14/2015 265.35 AUTOMATIC SYSTEMS CO Equipment Parts 185219 4/14/2015 120.00 B & C PLUMBING & HEATING INC Contractual R&M 185220 4/14/2015 420.00 B.T. LOCK & KEY LLC Other Professional Services 185221 4/14/2015 2,406.72 B.W. WELDING Equipment Parts 185222 4/14/2015 3,525.00 BALDWIN SUPPLY COMPANY Contractual R&M 185223 4/14/2015 2,400.00 BARN YARD, THE Inventory- Process Material 185224 4/14/2015 150.00 BCA Travel/Conference Expense 185225 4/14/2015 435.24 BEACON ATHLETICS Operating Supplies 185226 4/14/2015 1,156.78 BECKER ARENA PRODUCTS Repair & Maintenance Supplies 185227 4/14/2015 1,520.00 BEE OAK TRUCKING LLC Freight - Bagged 185228 4/14/2015 2,146.36 BELLBOY CORP Freight 185229 4/14/2015 559.40 BERNICK'S Cost of Sales - Miscellaneous 185230 4/14/2015 11,100.00 BIOBAG AMERICAS INC Compost Bags 185231 4/14/2015 1,118.00 BLACK HILLS AMMUNITION Operating Supplies 185232 4/14/2015 10.00 BOLLINGMO, JARROD Animal Licenses 185233 4/14/2015 29,791.40 BOLTON & MENK INC. Engineering Fees 185234 4/14/2015 1,000.00 BONNIE WESTMILLER/G&J AWNING Loans Made 185235 4/14/2015 7,774.75 BRAUN INTERTEC CORP Other Professional Services 185236 4/14/2015 500.00 BS&A SOFTWARE Machinery & Equipment 185237 4/14/2015 18,975.00 BURNHAM COMPANIES LLC Inventory- Bulk Product 185238 4/14/2015 3,109.38 BUSINESSWARE SOLUTIONS Software & Licensing 185239 4/14/2015 79,055.39 C & L DISTRIBUTING Cost of Sales - Beer 185240 4/14/2015 249.00 CARDIAC SCIENCE Operating Supplies 185241 4/14/2015 840.00 CARLOS CREEK WINERY Cost of Sales - Wine 185242 4/14/2015 167.50 CARLSON, ANDREW Travel/Conference Expense 185243 4/14/2015 650.00 CARS ON PATROL SHOP LLC Travel/Conference Expense 185244 4/14/2015 219.27 CENTRAL HYDRAULICS Contractual R&M 185245 4/14/2015 359.00 CENTRAL LANDSCAPE SUPPLY Advertising 185246 4/14/2015 565.83 CENTRAL MCGOWAN Operating Supplies 185247 4/14/2015 4,372.41 CHEMISOLV CORP Chemicals & Chemical Products 185248 4/14/2015 272.76 COMDATA CORPORATION Operating Supplies 185249 4/14/2015 3,079.49 COMMISSIONER OF TRANSPORTATION Communication Maintenance 185250 4/14/2015 608.00 CORNER POST EROSION CONTROL Contractual R&M 185251 4/14/2015 53.00 COUNTRYSIDE FLAGPOLE Operating Supplies CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 3/25/2015 - 4/14/2015 4/8/2015 Check Number Check Date Amount Vendor Account Description 185252 4/14/2015 597.52 CROW RIVER AUTO & TRUCK REPAIR Automotive R&M 185253 4/14/2015 100.00 CROW RIVER FLORAL & GIFTS Miscellaneous Expense 185254 4/14/2015 190.66 CROW RIVER PRESS INC Printing & Publishing 185256 4/14/2015 663.10 CROW RIVER WINERY Cost of Sales - Wine 185257 4/14/2015 1,175.00 DALE A. ZORMAN TRUCKING SERVICE INC Freight - Bagged 185258 4/14/2015 2,470.00 DAVE'S PALLET SERVICE Inventory- Process Material 185259 4/14/2015 12,850.50 DAY DISTRIBUTING Case Deposits 185260 4/14/2015 160.00 DIGITAL ALLY INC Machinery & Equipment 185261 4/14/2015 55.00 DOSTAL ELECTRONIC'S CENTER Office Supplies 185262 4/14/2015 1,326.96 DPC INDUSTRIES INC Chemicals & Chemical Products 185263 4/14/2015 1,251.03 DROP -N -GO SHIPPING INC Printing & Publishing 185264 4/14/2015 968.00 DUFF BRUSH LLC Equipment Parts 185265 4/14/2015 10,812.16 E2 ELECTRICAL SERVICES INC Contractual R&M 185266 4/14/2015 60.03 ECOLAB PEST ELIMINATION Contractual R&M 185267 4/14/2015 1,044.00 ELECTRO WATCHMAN Contractual R&M 185268 4/14/2015 14,298.02 ELK RIVER COMPOSTING INC Inventory- Bulk Product 185269 4/14/2015 4,140.76 EMERGENCY APPARATUS MAINT Contractual R&M 185270 4/14/2015 1,031.94 EMERGENCY AUTOMOTIVE TECH Machinery & Equipment 185271 4/14/2015 1,905.00 EMERSON NETWORK POWER Small Tools & Minor Equipment 185272 4/14/2015 4,122.50 ERICKSON ENGINEERING CO LLC Other Professional Services 185273 4/14/2015 69.80 EXTREME BEVERAGE LLC Cost of Sales - Miscellaneous 185274 4/14/2015 493.79 FARMER BROTHERS COFFEE Concession Supplies 185275 4/14/2015 1,785.60 FARM -RITE EQUIPMENT Automotive R&M 185276 4/14/2015 524.20 FASTENAL COMPANY Equipment Parts 185277 4/14/2015 263.83 FINANCE & COMMERCE Advertising 185278 4/14/2015 615.00 FIRE SAFETY USA INC Small Tools & Minor Equipment 185279 4/14/2015 475.00 FISCAL FOUNDATIONS LLC Machinery & Equipment 185280 4/14/2015 174.08 G & K SERVICES Shop Supplies 185281 4/14/2015 26,049.44 GARICK CORPORATION Inventory- Process Material 185282 4/14/2015 5,000.00 GAVIN WINTERS TWISS THIEMANN & LONG LTD Other Professional Services 185283 4/14/2015 662.93 GOODIN COMPANY Repair & Maintenance Supplies 185284 4/14/2015 299.20 GOPHER STATE FIRE EQUIPMENT CO. Contractual R&M 185285 4/14/2015 190.00 GOVERNMENT FINANCE OFFICERS ASSN Dues & Subscriptions 185286 4/14/2015 231.45 GRAINGER Repair & Maintenance Supplies 185287 4/14/2015 4,081.35 GRO-WELL BRANDS Inventory- Bagged Product 185288 4/14/2015 1,539.82 H&L MESABI Equipment Parts 185289 4/14/2015 365.00 H. MULLER TRUCKING INC Freight - Bagged 185290 4/14/2015 908.07 HACH COMPANY Operating Supplies 185291 4/14/2015 28.20 HAWK PERFORMANCE SPECIALITIES Equipment Parts 185292 4/14/2015 2,981.65 HAWKINS INC Chemicals & Chemical Products 185293 4/14/2015 966.55 HENRY'S WATERWORKS INC Repair & Maintenance Supplies 185294 4/14/2015 1,476.00 HEWLETT-PACKARD CO Office Supplies 185295 4/14/2015 570.80 HILLYARD / HUTCHINSON Cleaning Supplies 185296 4/14/2015 2,404.00 HJERPE CONTRACTING Contractual R&M 185297 4/14/2015 1,225.00 HOLT TOUR AND CHARTER INC. Other Professional Services 185298 4/14/2015 2,550.00 HRA Admin/Loan Fees 185299 4/14/2015 2,166.00 HUTCHINSON AREA HEALTH CARE Common Area Maintenance 185300 4/14/2015 4,892.02 HUTCHINSON CONVENTION & VISITORS BUREAU Lodging Tax Reimb 185301 4/14/2015 8,356.42 HUTCHINSON CO-OP Motor Fuels & Lubricants 185302 4/14/2015 200.00 HUTCHINSON DOWNTOWN ASSOC. Dues & Subscriptions 185303 4/14/2015 7,335.00 HUTCHINSON GIRL'S SOFTBALL ASSOCIATION Recreation Activity Fees 185304 4/14/2015 2,000.00 HUTCHINSON JAYCEES Donations to Civic Org. 185305 4/14/2015 44,835.00 HUTCHINSON JUNIOR LEAGUE BASEBALL Recreation Activity Fees 185306 4/14/2015 5,163.62 HUTCHINSON LEADER Improv other than Buildings 185307 4/14/2015 1 630.00 IHUTCHINSON SENIOR ADVISORY BOARD Other Professional Services CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 3/25/2015 - 4/14/2015 4/8/2015 Check Number Check Date Amount Vendor Account Description 185308 4/14/2015 134,214.91 HUTCHINSON UTILITIES Utilities 185309 4/14/2015 504.60 HUTCHINSON WHOLESALE Automotive R&M 185310 4/14/2015 5,255.24 HUTCHINSON, CITY OF Utilities 185311 4/14/2015 4,000.00 HUTCHINSON, CITY OF ATM Revenue 185312 4/14/2015 3,037.11 IFCO SYSTEMS NA INC. Inventory- Process Material 185313 4/14/2015 214.44 INTEGRATED POWER SERVICES LLC Equipment Parts 185314 4/14/2015 435.00 INTERNATIONAL ECON DEV COUNCIL Travel/Conference Expense 185315 4/14/2015 340.85 INTERSTATE BATTERY SYSTEM MINNEAPOLIS Equipment Parts 185316 4/14/2015 468.03 JACK'S UNIFORMS & EQUIPMENT Uniforms & Personal Equip 185317 4/14/2015 589.26 JACOBSEN, SEPTEMBER Repair & Maintenance Supplies 185318 4/14/2015 57.83 JAY MALONE MOTORS Automotive R&M 185319 4/14/2015 27,843.17 JEFF MEEHAN SALES INC. Sales Commissions 185320 4/14/2015 381.19 JLR GARAGE DOOR SERVICE Building Repair Supplies 185321 4/14/2015 42,884.03 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Liquor 185322 4/14/2015 200.00 JORDAHL, JIM Operating Supplies 185323 4/14/2015 967.50 JUUL CONTRACTING CO Contractual R&M 185324 4/14/2015 509.47 KAESER COMPRESSORS Operating Supplies 185325 4/14/2015 59.20 KANDIYOHI COUNTY SHERIFF Other Professional Services 185326 4/14/2015 170.00 KDUZ KARP RADIO Advertising 185327 4/14/2015 96.00 KING, THERESA Other Revenues 185328 4/14/2015 30.00 KOHLS-CUMMINS, LEAH Recreation Activity Fees 185329 4/14/2015 3.85 L & P SUPPLY CO Repair & Maintenance Supplies 185330 4/14/2015 23.00 LEVINE, ERIC Dues & Subscriptions 185331 4/14/2015 21,631.70 LOCHER BROTHERS INC Case Deposits 185332 4/14/2015 1,825.00 LTP ENTERPRISES Contractual R&M 185333 4/14/2015 9,499.07 LYNDE & MCLEOD INC. Inventory- Bulk Product 185334 4/14/2015 176.04 MAC MULLAN, ROSS Travel/Conference Expense 185335 4/14/2015 3,410.00 MACTEK SYSTEMS INC Contractual R&M 185336 4/14/2015 69.79 MAIN STREET SPORTS BAR Operating Supplies 185337 4/14/2015 12.74 MATHESON TRI -GAS INC Repair & Maintenance Supplies 185338 4/14/2015 97.68 MAYTAG LAUNDRY & CAR WASH Repair & Maintenance Supplies 185339 4/14/2015 468.00 MCKAY CONSTRUCTION Travel/Conference Expense 185340 4/14/2015 800.00 MCLEOD COUNTY AUDITOR -TREASURER Small Tools & Minor Equipment 185341 4/14/2015 7.00 MCLEOD COUNTY COURT ADMINISTRATOR Miscellaneous Expense 185342 4/14/2015 425.00 MCLEOD COUNTY FIRE CHIEFS ASSN Dues & Subscriptions 185343 4/14/2015 6.75 MCLEOD COUNTY SOLID WASTE MANAGEMENT Refuse - Recycling 185344 4/14/2015 116,427.43 MEDICA Medical Insurance 185345 4/14/2015 2,934.56 MEEKER WASHED SAND & GRAVEL Inventory- Bulk Product 185346 4/14/2015 1,609.60 MENARDS HUTCHINSON Operating Supplies 185347 4/14/2015 30.00 MESSAGE MEDIA Phone Services 185348 4/14/2015 65,000.00 MGE LLP Loans Made 185349 4/14/2015 7,000.00 MGE PROPERTIES Loans Made 185350 4/14/2015 523.82 MICROBIOLOGICS INC Chemicals & Chemical Products 185351 4/14/2015 58.50 MINNEAPOLIS, CITY OF Other Professional Services 185352 4/14/2015 169.80 MINNESOTA CHIEFS OF POLICE Operating Supplies 185353 4/14/2015 82.00 MINNESOTA CONTINUING LEGAL EDUCATION Operating Supplies 185354 4/14/2015 138.60 MINNESOTA DEPT OF HEALTH Concession Supplies 185355 4/14/2015 35.00 MINNESOTA DEPT OF LABOR & IND Licenses & Permits 185356 4/14/2015 100.00 MINNESOTA FIRE SERVICE CERTIF BOARD Travel/Conference Expense 185357 4/14/2015 60.00 MINNESOTA ICE ARENA MANAGERS ASSN Travel/Conference Expense 185358 4/14/2015 60.00 MINNESOTA POLLUTION CONTROL AGENCY Travel/Conference Expense 185359 4/14/2015 200.00 MINNESOTA VALLEY ACTION COUNCIL INC Loans Made 185360 4/14/2015 3,294.10 MINNESOTA VALLEY TESTING LAB Other Professional Services 185361 4/14/2015 820.00 MMBA Travel/Conference Expense 185362 4/14/2015 4,584.95 MMC IContractual R&M CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 3/25/2015 - 4/14/2015 4/8/2015 Check Number Check Date Amount Vendor Account Description 185363 4/14/2015 806.59 MN DEPT OF LABOR & INDUSTRY/CODE Building Permit Surcharges 185364 4/14/2015 21.99 MN VAC Operating Supplies 185365 4/14/2015 75.00 MODERN TOWING Other Professional Services 185366 4/14/2015 2,050.00 MOONLIGHT FREIGHT SERVICES Freight - Bagged 185367 4/14/2015 1,819.34 MOTION INDUSTRIES INC Equipment Parts 185368 4/14/2015 8,900.00 NATIONAL RESEARCH CENTER INC. Other Professional Services 185369 4/14/2015 297.00 NEOPOST USA INC Equipment Rental 185370 4/14/2015 300.00 NEWCOMB, BREE Rentals -Building 185371 4/14/2015 1,157.99 NORTH CENTRAL LABORATORIES Operating Supplies 185372 4/14/2015 7,598.00 NORTH STAR PUMP SERVICE Contractual R&M 185373 4/14/2015 199.01 NORTHERN BUSINESS PRODUCTS Operating Supplies 185374 4/14/2015 82.29 NORTHERN STATES SUPPLY INC Equipment Parts 185375 4/14/2015 2,550.00 NORTHERN VALLEY TRANSPORT Freight - Bagged 185376 4/14/2015 4,056.94 NU -TELECOM Phone Services 185377 4/14/2015 98.65 OFFICE OF MN IT SERVICES Phone Services 185378 4/14/2015 5,000.00 ORACLE AMERICA INC Due from Utilities 185379 4/14/2015 175.69 O'REILLYAUTO PARTS Automotive R&M 185380 4/14/2015 37.55 ORLICKI,CORINNA Office Supplies 185381 4/14/2015 9,570.00 PALLETON OF MINNESOTA Freight- Bagged 185382 4/14/2015 1,322.25 PAUSTIS WINE COMPANY Freight 185383 4/14/2015 278.62 PETERSON, TIM Travel/Conference Expense 185384 4/14/2015 31,538.96 PHILLIPS WINE & SPIRITS Cost of Sales - Liquor 185385 4/14/2015 3,008.83 PREMIER TECH PACKAGING Equipment Parts 185386 4/14/2015 144.66 PRO AUTO MN INC. Repair & Maintenance Supplies 185387 4/14/2015 138.50 PROMAXX TRUCK PARTS Equipment Parts 185388 4/14/2015 998.00 PUBLIC UTILITIES & WATERWORKS MANAGEMEN Travel/Conference Expense 185389 4/14/2015 570.27 QUADE ELECTRIC Repair & Maintenance Supplies 185390 4/14/2015 1,709.14 QUALITY FORKLIFT SALES & SERV INC Contractual R&M 185391 4/14/2015 679.25 R J L TRANSFER Freight 185392 4/14/2015 547.00 RAMY TURF PRODUCTS Landscaping Materials 185393 4/14/2015 300.00 REDLINE SYSTEMS INC. Operating Supplies 185394 4/14/2015 4,347.60 REINER CONTRACTING Freight - Bagged 185395 4/14/2015 11,393.48 REINER ENTERPRISES INC Freight - Bagged 185396 4/14/2015 65.00 RIDGEWATER COLLEGE Travel/Conference Expense 185397 4/14/2015 388.97 RIPPE PRINT COMMUNICATIONS Advertising 185398 4/14/2015 1,002.32 RITE INC Software & Licensing 185399 4/14/2015 107.61 ROSENBAUER MN LLC Automotive R&M 185400 4/14/2015 2,378.90 ROYAL TIRE Equipment Parts 185401 4/14/2015 361.80 RUNNING'S SUPPLY Repair & Maintenance Supplies 185402 4/14/2015 8,676.00 SCHIMMEL CONSTRUCTION LLC Loans Made 185403 4/14/2015 151.69 SCHULTE, JOSH Travel/Conference Expense 185404 4/14/2015 83.38 SCHWARTZ, ANDREA Travel/Conference Expense 185405 4/14/2015 2,678.09 SEH Other Professional Services 185406 4/14/2015 175.00 SHAW, KAREN Other Professional Services 185407 4/14/2015 16,102.70 SHI INTERNATIONAL CORP Due from Utilities 185408 4/14/2015 90.74 SHRED -IT USA INC Refuse - Recycling 185409 4/14/2015 45.00 SIBLEY COUNTY SHERIFF'S OFFICE Other Professional Services 185410 4/14/2015 940.00 SOUTH CENTRAL TECH COLLEGE Travel/Conference Expense 185411 4/14/2015 19,269.87 SOUTHERN WINE & SPIRITS OF MN Freight 185412 4/14/2015 240.00 SOUTHWEST CHAPTER MSPE Travel/Conference Expense 185413 4/14/2015 19,001.12 SPARTAN STAFFING Temporary Labor - External 185414 4/14/2015 198.90 SPS COMMERCE Dues & Subscriptions 185415 4/14/2015 3,473.44 STAN MORGAN & ASSOCIATES INC Small Tools & Minor Equipment 185416 4/14/2015 330.00 STANDARD PRINTING Operating Supplies 185417 4/14/2015 894.91 STAPLES ADVANTAGE ICleaning Supplies CITY OF HUTCHINSON Council Check Register-A Check Issue Dates: 3/25/2015 - 4/14/2015 4/8/2015 Check Number Check Date Amount Vendor Account Description 185418 4/14/2015 183.30 STAR TRIBUNE Dues & Subscriptions 185419 4/14/2015 60.00 STEARNS-BENTON CPT Travel/Conference Expense 185420 4/14/2015 650.01 STRATEGIC EQUIPMENT AND SUPPLY Operating Supplies 185421 4/14/2015 14,209.70 STREICH TRUCKING Freight- Bulk 185422 4/14/2015 454.71 STURGES, JASON Travel/Conference Expense 185423 4/14/2015 13.26 STURGES, MATT Travel/Conference Expense 185424 4/14/2015 193.66 SUBWAY WEST Operating Supplies 185425 4/14/2015 9,680.00 SUNCOAST GARDEN PRODUCTS INC. Inventory- Bagged Product 185426 4/14/2015 3,465.00 SUPERIOR JETTING Contractual R&M 185427 4/14/2015 72.24 TASC Admin Fees - HSA/Flex 185428 4/14/2015 649.86 TASER INTERNATIONAL Operating Supplies 185429 4/14/2015 47.00 TEK MECHANICAL Building Repair Supplies 185430 4/14/2015 3,493.16 TITAN MACHINERY Automotive R&M 185431 4/14/2015 616.20 TKO WINES Cost of Sales - Wine 185432 4/14/2015 76.97 TRANSPORTATION SAFETY APPAREL Safety Supplies 185433 4/14/2015 29,760.95 TREBELHORN & ASSOC Motor Fuels & Lubricants 185434 4/14/2015 53.00 TRI COUNTY WATER Operating Supplies 185435 4/14/2015 152.00 TWO WAY COMMUNICATIONS INC Operating Supplies 185436 4/14/2015 612.00 ULTRAMAX Operating Supplies 185437 4/14/2015 100.00 UNITED ABSTRACT COMPANY Other Professional Services 185438 4/14/2015 11,940.00 UNITED PACKAGING & DESIGN Inventory- Process Material 185439 4/14/2015 70.20 UNIVERSAL ATHLETIC SERVICE INC Repair & Maintenance Supplies 185440 4/14/2015 200.00 UNIVERSITY OF MINNESOTA Travel/Conference Expense 185441 4/14/2015 100.00 UNIVERSITY OF MINNESOTA Travel/Conference Expense 185442 4/14/2015 240.00 UPPER MIDWEST COMMUNITY POLICING INST Travel/Conference Expense 185443 4/14/2015 407.18 US BANK EQUIPMENT FINANCE Copy Machine 185444 4/14/2015 1,301.83 USA BLUE BOOK Safety Supplies 185445 4/14/2015 1,271.90 USPS-HASLER Postage 185446 4/14/2015 2,613.07 VERIZON WIRELESS Phone Services 185447 4/14/2015 69.95 VERTECH SOLUTIONS & SERVICES Contractual R&M 185448 4/14/2015 13,613.74 VIKING BEER Case Deposits 185449 4/14/2015 516.40 VIKING COCA COLA Cost of Sales - Miscellaneous 185450 4/14/2015 742.50 VINOCOPIA INC Freight 185451 4/14/2015 249.53 WAL-MART COMMUNITY Operating Supplies 185452 4/14/2015 8,602.64 WASTE MANAGEMENT OF WI-MN Refuse - Disposal 185453 4/14/2015 40,636.39 WASTE MANAGEMENT OF WI-MN Refuse - Services 185454 4/14/2015 2,686.11 WELLS FARGO Small Tools & Minor Equipment 185455 4/14/2015 276.49 WENDLANDT, JUSTIN Travel/Conference Expense 185456 4/14/2015 464.85 WILKENS INDUSTRIES Equipment Parts 185457 4/14/2015 3,282.45 WINE COMPANY, THE Freight 185458 4/14/2015 1,809.25 WINE MERCHANTS INC Cost of Sales - Wine 185459 4/14/2015 22,949.67 WI RTZ BEVERAGE MINNESOTA Freight 185460 4/14/2015 21,585.60 WM MUELLER & SONS - SEPARATE CK Improv other than Buildings 185461 4/14/2015 450.00 WOODHALL, DOUGLAS Travel/Conference Expense 185462 4/14/2015 56.89 WOODS, CANDICE Operating Supplies 185463 4/14/2015 612.00 WSB & ASSOC Other Professional Services Grand Totals: 1,225,137.46 CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 3/15/2015-3/28/2015 Apr 01, 2015 10:49AM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 03/28/2015 CDPT 04/01/2015 185196 HART 618.76- 03/28/2015 CDPT 04/01/2015 185197 NCPERS Minnesota 336.00- 03/28/2015 CDPT 04/01/2015 4011501 AFLAC 20.46- 03/28/2015 CDPT 04/01/2015 4011501 AFLAC 130.75- 03/28/2015 CDPT 04/01/2015 4011502 EFTPS 12,247.75- 03/28/2015 CDPT 04/01/2015 4011502 EFTPS 12,247.75- 03/28/2015 CDPT 04/01/2015 4011502 EFTPS 3,611.56- 03/28/2015 CDPT 04/01/2015 4011502 EFTPS 3,611.56- 03/28/2015 CDPT 04/01/2015 4011502 EFTPS 24,111.10- 03/28/2015 CDPT 04/01/2015 4011503 ICMA 2,105.00- 03/28/2015 CDPT 04/01/2015 4011504 ING 1,050.00- 03/28/2015 CDPT 04/01/2015 4011505 Minnesota Dept. of Revenue 10,183.33- 03/28/2015 CDPT 04/01/2015 4011506 MN Child Support System 41.87- 03/28/2015 CDPT 04/01/2015 4011507 MN Department of Revenue 58.24- 03/28/2015 CDPT 04/01/2015 4011508 MNDCP 250.00- 03/28/2015 CDPT 04/01/2015 4011509 PERA 12,760.88- 03/28/2015 CDPT 04/01/2015 4011509 PERA 12,760.88- 03/28/2015 CDPT 04/01/2015 4011509 PERA 5,891.51- 03/28/2015 CDPT 04/01/2015 4011509 PERA 8,837.27- 03/28/2015 CDPT 04/01/2015 4011509 PERA 26.01- 03/28/2015 CDPT 04/01/2015 4011509 PERA 26.01- 03/28/2015 CDPT 04/01/2015 4011509 PERA 1,963.18- 03/28/2015 CDPT 04/01/2015 4011510 TASC-Flex 359.91- 03/28/2015 CDPT 04/01/2015 4011510 TASC-Flex 1,495.49- 03/28/2015 CDPT 04/01/2015 4011511 TASC-HSA 4,432.43- 03/28/2015 CDPT 04/01/2015 4011511 TASC-HSA 5,307.48- 03/28/2015 CDPT 04/01/2015 4011511 TASC-HSA 687.98- 03/28/2015 CDPT 04/01/2015 4011511 TASC-HSA 692.28- 03/28/2015 CDPT 04/01/2015 4011511 TASC-HSA 871.90 - Grand Totals: 29 126.737.34- CITY OF HUTCHINSON Council Check Register -B Check Issue Dates: 3/25/2015 - 4/14/2015 4/8/2015 Check Number Check Date Amount Vendor Account Description 185255 4/14/2015 1,500.00 CROW RIVER SIGNS Machinery & Equipment Grand Totals: 1,500.00 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Assessment Hearing & Project Award for 2nd Ave SE Reconstruction (L1/P15-01) Department: PW/Eng LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 20 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City received bids (see attached Bid Tabulation) for the 2nd Avenue SE Reconstruction project letting on Tuesday, March 3rd. The apparent low bidder is Duininck Inc. of Prinsburg, Minnesota, with a bid of $1,176,508.43 (approximately 7% higher than the final Engineer's Estimate). City staff will provide a brief overview of the project scope, bids and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and assessment issues. Please note that this project's proposed improvements include the work to administer trail improvements within the areas adjacent to 2nd Avenue SE and the Depot property. Also, the work to implement bituminous surfacing over the unpaved section of Arch Street are included within this project's scope as previously discussed. These improvements and associated costs were reviewed by the Resource Allocation Committee and are accounted for within the City's 2015 Infrastructure Improvement Program. The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving the provided Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,483,576.00 Total City Cost: $ 1,444,966.00 Funding Source: Bonding, State Aid, Utility Funds Remaining Cost: $ 38,610.00 Funding Source: Improvement Special Assessments RESOLUTION NO. 14413 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA -5111 LETTING NO. 1/PROJECT NO. 15-01 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: 2nd Avenue SE from Main St (TH15) to approximately 200 LF west of 2nd Ave Bridge; roadway reconstruction by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2016 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2015, until the 31 st day of December 2016. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 16th day of November, 2015; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of April 2015. Mayor, Gary Forcier City Administrator, Matt Jaunich COMPUTED BY: P VANDER VEEN ASSESSMENT ROLL NO. LETTING NO. I/PROJECT NO. 15-01 O-NER ADDRESS UEGA_ DESCRIPTION ADDITION OR SUBDIVISION ® ® ®® ®■®® 10 RESOLUTION NO. 14414 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 1/PROJECT NO. 15-01 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material forthe improvement of: 2nd Avenue SE from Main St (TH15) to approximately 200 LF west of 2nd Ave Bridge; roadway reconstruction by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitarysewer, street lighting, trail, sidewalk, landscaping, restoration and appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Duininck Inc of Prinsburg MN Knife River Corporation of Sauk Rapids MN Wm Mueller & Sons Inc of Hamburg MN R & R Excavating Inc of Hutchinson MN Amount Bid $1,176,508.43 $1,212,464.34 $1,219,718.67 $1,257,867.97 and whereas, it appears that Duininck Inc of Prinsburg MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Duininck Inc of Prinsburg MN in the amount of $1,176,508.43 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 14th day of April 2015. Mayor, Gary Forcier City Administrator, Matt Jaunich CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO. 15-01 / SAP 133-109-009 2ND AVENUE SE FROM MAIN ST S (TH 15) TO APPROXIMATELY 200 LF WEST OF 2ND AVENUE BRIDGE BID OPENING: 03/03/2015 AT 10:30 AM ENGINEER'S ESTIMATE $1,097,054.06 COMPLETION DATE: 08/14/2015 zU w w ITEM DESCRIPTION _ to f z }P F F Z m (i ENGINEER'S ESTIMATE BIDPRICE BID TOTAL $1,097,054.06 Duininck Inc 408 6th St O Box 208 Prinsburg MN 56281 estimator@d.ininck.com 320-978-6011 fax 320-978-4978 BIDPRICE BIDTOTAL $1,176,508.43 Knife River Corporation 4787 Shad- Wood Or NE Sauk Rapids MN 56379 krcmn.subquotes@knifermr.co m 320-258-2943 fax: 320-28-2940 BIDPRICE BIDTOTAL $1,212,464.34 Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 coryh@wmmueller.com 952-467-2720 fax 952-467-3894 BIDPRICE BIDTOTAL $1,219,718.67 R & R Excavating Inc Brent Reiner 1149 Hwy 22 South Hutchinson MN 55350 michelle@rr.xc ating.n.t 320-587-5918 fax 320-587-1044 BIDPRICE BID TOTAL $1,257,867.97 1 2101.502 CLEARING TREE 16.00 $245.00 $3,920.00 $390.00 $6,240.00 $390.00 $6,240.00 $390.00 $6,240.00 $456.85 $7,309.60 2 2101.507 GRUBBING TREE 16.00 $225.00 3,600.00 $125.00 2,000.00 $125.00 2,000.00 125.00 2,000.00 $146.43 $2,342.88 3 2104.501 REMOVE WATERMAIN LF 127.00 $18.00 $2,286.00 $4.50 $571.50 $4.50 $571.50 $4.50 $571.50 $6.62 $840.74 4 2104.501 REMOVE STORM SEWER PIPE LF 686.00 $8.50 $5,831.00 $7.50 $5,145.00 $7.50 $5,145.00 $7.50 $5,145.00 $9.24 $6,338.64 5 2104.501 REMOVE CURB &GUTTER LF 1259.00 $2.65 $3,336.35 $2.92 $3,676.28 $2.92 $3,676.28 $4.65 $5,854.35 $6.52 $8,208.68 6 2104.503 REMOVE CONCRETE SIDEWALK SF 12398.00 $0.55 $6,818.90 $0.75 $9,298.50 $0.75 $9,298.50 $0.70 $8,678.60 $1.44 $17,853.12 7 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 442.00 $6.85 3,027.70 $6.90 3,049.80 $6.90 3,049.80 6.00 2,652.00 $13.49 5,962.58 8 2104.505 REMOVE CONCRETE PAVEMENT SY 36.00 $12.50 $450.00 $10.55 $379.80 $10.55 $379.80 $12.50 $450.00 $29.06 $1,046.16 9 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY 13.00 $12.00 $156.00 $7.00 91.00 $7.00 $91.00 10.00 130.00 $45.87 $596.31 10 2104.505 REMOVE BITUMINOUS PAVEMENT SY 11793.00 $2.85 $33,610.05 $2.60 $30,661.80 $5.00 $58,965.00 $5.10 $60,144.30 $3.11 $36,676.23 11 2104.509 REMOVE HYDRANT EA 2.00 $385.00 $770.00 $475.00 $950.00 $475.00 $950.00 $475.00 $950.00 $420.29 $840.58 12 2104.509 REMOVE GATE VALVE EA 3.00 $110.00 $330.00 $175.00 $525.00 $175.00 $525.00 $175.00 $525.00 $420.28 $1,260.84 13 2104.509 REMOVE CATCH BASIN EA 22.00 $95.00 $2,090.00 $150.00 $3,300.00 $150.00 $3,300.00 $150.00 $3,300.00 $473.52 $10,417.44 14 2104.509 REMOVE MANHOLE STORM EA 6.00 $165.00 990.00 $280.00 1,680.00 $280.00 1,680.00 280.00 1,680.00 $539.37 3,236.22 15 2104.509 REMOVE MANHOLE SANITARY EA 4.00 $185.00 $740.00 $350.00 $1,400.00 $350.00 $1,400.00 $350.00 $1,400.00 $557.90 $2,231.60 16 2104.509 REMOVE CASTING EA 1.00 $125.00 125.00 $85.00---r85-00 $85.00 85.00 100.00 100.00 $252.15 252.15 17 2104.509 REMOVE TREE GRATE EA 2.00 $85.00 $170.00 $85.00 $170.00 $85.00 $170.00 $200.00 $400.00 $224.94 $449.88 18 2104.513 SAWING BITUMINOUS PAVEMENT FULL DEPTH LF 531.00 $3.50 $1,858.50 $2.60 $1,380.60 $2.60 $1,380.60 $3.00 $1,593.00 $2.86 $1,518.66 19 2104.523 SALVAGE CASTING EA 9.00 $75.00 $675.00 $60.00 $540.00 $60.00 $540.00 $50.00 $450.00 $186.78 $1,681.02 20 2104.523 SALVAGE SIGN PANEL TYPE C EA 10.00 $30.00 $300.00 $20.00 $200.00 $25.00 $250.00 $75.00 $750.00 $87.86 $878.60 21 2104.603 IABANDON PIPE SEWER 12" LF 440.00 $2.50 $1,100.00 $8.00 $3,520.00 $8.00 $3,520.00 8.00 3,520.00 $8.55 3,762.00 22 2104.603 ABANDON WATERMAIN 4" LF 1120.00 $1.80 $2,016.00 $2.00 $2,240.00 $2.00 $2,240.00 $2.00 $2,240.00 $2.44 $2,732.80 23 2105.501 COMMON EXCAVATION E P CY 5561.00 $8.20 5,600.20 $13.85 $77,019.85 $13.85 77,019.85 $14.60 $81,190.66 $13.55 $75,351.55 24 2105.541 SUBGRADE CORRECTION -STREET CLASS 5AGGREGATE BASE E CY 390.00 $24.00 $9,360.00 $12.00 $4,680.00 $12.00 $4,680.00 $21.60 $8,424.00 $0.19 $74.10 25 2105.541 SUBGRADE CORRECTION -TRAIL CLASS 5AGGREGATE BASE E CY 127.00 $24.00 $3,048.00 $15.00 $1,905.00 $15.00 $1,905.00 $24.65 $3,130.55 $0.29 $36.83 26 2105.604 GEOTEXTILE FABRIC TYPE 5 SY 16074.00 $1.65 $26,522.10 $1.60 $25,718.40 $1.60 $25,718.40 $1.75 $28,129.50 $0.90 $14,466.60 27 2105.604 SOIL STABILIZATION GEOGRID SY 585.00 $5.85 $3,422.25 $3.00 $1,755.00 $3.00 $1,755.00 $4.00 $2,340.00 $4.15 $2,427.75 28 2112.604 SUBGRADE PREPARATION SY 2110.00 $3.25 $6,857.50 $1.55 $3,270.50 $3.56 $7,511.60 $2.10 $4,431.00 $3.30 $6,963.00 29 2211.503 AGGREGATE BASE CLASS 5 C P CY 4950.00 $29.00 $143,550.00 $27.90 $138,105.00 $30.00 $148,500.00 $28.70 $142,065.00 $33.62 $166,419.00 30 2221.607 SHOULDER BASE AGGREGATE SPECIAL C CY 45.00 $22.00 $990.00 $12.00 540.00 $36.00 1,620.00 52.00 2,340.00 $33.62 $1,512.90 31 2301.504 ICONCRETE PAVEMENT 8.5" SY 37.00 $75.00 $2,775.00 $85.00 $3,145.00 $85.00 $3,145.00 $85.00 $3,145.00 $99.57 $3,684.09 32 2331.603 JOINTADHESIVE LF 5956.00 $0.70 $4,169.20 $0.66 $3,930.96 $0.91 $5,419.96 0.70 1169.20 $0.82 ,883.92 33 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 1142.00 $3.25 $3,711.50 $3.00 $3,426.00 $2.50 $2,855.00 $4.20 $4,796.40 $4.92 $5,618.64 34 2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE -STREET 1 %" SY 14318.00 $6.95 $99,510.10 $8.35 $119,555.30 $7.25 $103,805.50 $6.25 $89,487.50 $7.32 $104,807.76 35 2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE -STREET 2" SY 6772.00 $9.25 $62,641.00 $11.10 $75,169.20 $9.20 $62,302.40 $8.45 $57,223.40 $9.90 $67,042.80 36 2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE -STREET 2%" SY 7046.00 $11.35 $79,972.10 $14.00 $98,644.00 $11.60 $81,733.60 $10.70 $75,392.20 $12.53 $88,286.38 37 2360.503 TYPE SPNWB230C NON -WEARING COURSE MIXTURE -STREET 2%" SY 4662.00 $11.35 52,913.70 $11.75 54,778.50 $11.40 53,146.80 11.00 51,282.00 $12.89 60093.18 38 2360.503 TYPE SPWEA230B WEARING COURSE MIXTURE- DRIVEWAY 3" SY 14.00 $28.00 $392.00 $31.00 $434.00 $75.00 $1,050.00 $65.00 $910.00 $76.14 $1,065.96 39 2360.503 TYPE SPWEA230B WEARING COURSE MIXTURE -TRAIL 3" SY 3145.00 $21.00 66,045.00 $14.00 4,030.00 $13.80 3,401.00 15.35 8,275.75 $17.98 SQ547.10 40 2502.541 4" PERF PVC PIPE DRAIN LF 3352.00 $3.25 $10,894.00 $4.80 $16,089.60 $4.80 $16,089.60 $4.15 $13,910.80 $5.15 $17,262.80 41 2502.602 4" PVC PIPE DRAIN CLEANOUT EA 8.00 $145.00 $1,160.00 $235.00 $1,880.00 $235.00 $1,880.00 $265.00 $2,120.00 $167.43 $1,339.44 42 1 2502.602 4" PVC PIPE DRAIN SERVICE EA 22.00 $165.00 $3,630.00 $300.00 $6,600.00 $300.00 $6,600.00 $390.00 $8,580.00 $23.90 $525.80 43 2502.602 4" PVC PIPE DRAIN SERVICE SPECIAL EA 1.00 $325.00 $325.00 $350.00 $350.00 $350.00 $350.00 $600.00 $600.00 $512.89 $512.89 44 2502.602 CONNECT PIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE EA 2.00 $145.00 290.00 $185.00 370.00 $185.00 370.00 170.00 340.00 $313.00 626.00 45 2503.541 12" RC PIPE STORM SEWER DES 3006 CL V LF 670.00 $28.00 $18,760.00 $44.00 $29,480.00 $44.00 $29,480.00 $44.00 $29,480.00 $54.65 $36,615.50 46 2503.602 CONNECT TO EXISTING SANITARY SEWER EA 3.00 $485.00 1,455.00 $850.00 2550.00 $850.00 2550.00 850.00 2,550.00 $858.54 2,575.62 47 2503.602 CONNECT TO EXISTING STORM SEWER EA 19.00 $535.00 $10,165.00 $850.00 $16,150.00 $850.00 $16,150.00 $850.00 $16,150.00 $629.71 $11,964.49 48 2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EA 2.00 $585.00 $1,170.00 $1,500.00 $3,000.00 $1,500.00 $3,000.00 $1,500.00 $3,000.00 $918.77 $1,837.54 49 2503.603 CLEAN & VIDEO TAPE PIPE SEWER LF 1306.00 $1.75 $2,285.50 $1.15 $1,501.90 $1.15 $1,501.90 $1.15 $1,501.90 $1.23 $1,606.38 50 2504.602 CONNECT TO EXISTING WATERMAIN EA 7.00 $735.00 $5,145.00 $965.00 $6,755.00 $965.00 $6,755.00 $965.00 $6,755.00 $1,169.77 $8,188.39 51 2504.602 HYDRANT EA 2000 $3800.00 7,600.00 $5350.00 $10,700.00 $5350.00 10,700.00 5,350.00 $10,700.00 $5,382..34 10,764.68 52 1 2504.602 IRELOCATE HYDRANT EA 1.00 $750.00 $750.00 $2600.00 $2,600.00 $2600.00 $2,600.00 $2,600.00 $2,600.00 $1794.58 $1,794.58 53 2504.602 ADJUST GATE VALVE EA 6.00 $325.00 1,950.00 $275.00 1,650.00 $275.00 1,650.00 295.00 1,770.00 $812.90 ,877.40 54 2504.602 ADJUST CURB STOP EA 1.00 $85.00 $85.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $654.58 $654.58 55 2504.602 6" GATE VALVE EA 2.00 $1,450.00 $2,900.00 $1,400.00 $2,800.00 $1,400.00 $2,800.00 $1,400.00 $2,800.00 $1,371.50 $2,743.00 56 2504.602 8"GATE VALVE EA 1.00 $1900.00 $1,900.00 $3100.00 $3,100.00 $3100.00 $3,100.00 $3,100.00 $3,100.00 $2488.97 $2,488.97 57 2504.602 6"WET TAP EA 1.00 $3,800.00 $3,800.00 $4,500.00 $4,500.00 $4,500.00 $4,500.00 $4,500.00 $4,500.00 $2,388.97 $2,388.97 58 2504.602 14.. WATERMAIN DUCTILE IRON CL 52 LF 10.00 $70.00 700.00 $91.00 910.00 $91.00 $910.00 $91.00 $910.00 $60.77 607.70 59 2504.603 6" WATERMAIN DUCTILE IRON CL 52 1 LF 13.00 $75.00 $975.00 $92.00 $1,196.00 $92.00 $1,196.00 $92.00 $1,196.00 $60.90 $791.70 60 2504.608 DUCTILE IRON FITTINGS LB 479.00 $9.25 ,430.75 I1.1bi 41,111- $7.75 3,712.25 7.75 3,712.25 $8.84 ,234.36 Pagel of 2 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO. 15-01 / SAP 133-109-009 2ND AVENUE SE FROM MAIN ST S (TH 15) TO APPROXIMATELY 200 LF WEST OF 2ND AVENUE BRIDGE BID OPENING: 03/03/2015 AT 10:30 AM ENGINEER'S ESTIMATE $1,097,054.06 COMPLETION DATE: 08/14/2015 zU w w ITEM DESCRIPTION _ to f z }P F F Z m (i ENGINEER'S ESTIMATE BIDPRICE BID TOTAL $1,097,054.06 Duininck Inc 408 6th St O Box 208 Prinsburg MN 56281 estimator@d.ininck.com 320-978-6011 fax 320-978-4978 BIDPRICE BIDTOTAL $1,176,508.43 Knife River Corporation 4787 Shad- Wood Or NE Sauk Rapids MN 56379 krcmn.subquotes@knifermr.co m 320-258-2943 fax: 320-28-2940 BIDPRICE BIDTOTAL $1,212,464.34 Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 coryh@wmmueller.com 952-467-2720 fax 952-467-3894 BIDPRICE BIDTOTAL $1,219,718.67 R & R Excavating Inc Brent Reiner 1149 Hwy 22 South Hutchinson MN 55350 michelle&re-ating-t 320-587-5918 fax 320-587-1044 BIDPRICE BID TOTAL $1,257,867.97 61 2506.502 CONSTRUCT MANHOLE DESIGN 4007 EA 3.00 $2700.00 $8,100.00 $4600.00 $13,800.00 $4600.00 $13,800.00 $4,600.00 $13,800.00 $2579.45 $7,738.35 62 2506.502 CATCH BASIN TYPEA EA 18.00 $1,585.00 $28,530.00 $2,050.00 $36,900.00 $2,050.00 $36,900.00 $2,050.00 $36,900.00 $1,713.53 $30,843.57 63 2506.502 CONST DRAINAGE STRUCTURE DESIGN N EA 1.00 $1,350.00 $1,350.00 $1,875.00 $1,875.00 $1,8 5.00 $1,875.00 $1,875.00 $1,875.00 $1,428.99 $1,428.99 64 2506.502 CONST DRAINAGE STRUCTURE DES 48-4020 EA 6.00 $2,350.00 $14,100.00 $2,100.00 $12,600.00 $2,100.00 $12,600.00 $2,100.00 $12,600.00 $1,899.82 $11,398.92 65 2506.516 CASTING ASSEMBLY EA 9.00 $1100.00 $9,900.00 $285.00 $2,565.00 $285.00 $2,565.00 $385.00 $3,465.00 $1268.37 $11,415.33 66 2506.522 ADJUST FRAME AND RING CASTING EA 11.00 $675.00 $7,425.00 $800.00 $8,800.00 $800.00 $8,800.00 $900.00 $9,900.00 $607.46 $6,682.06 67 2506.602 RECONSTRUCT DRAINAGE STRUCTURE EA 2.00 $625.00 1,250.00 $2200.00 ,400.00 $4,400.00 $2,200.0 ,400.00 $1240.06 2,480.12 68 2521.501 4" CONCRETE WALK SF 16930.00 $3.50 $59,255.00 $3.30 $55,869.00 $4.11 $69,582.30 $4.03 $68,227.90 $4.74 $80,248.20 69 2521.501 6" CONCRETE WALK SF 1796.00 $5.50 9,878.00 $5.05 9,069.80 $5.90 10,596.40 $6.94 $12,464.7 $6.79 $12,194.84 70 2531.501 CONCRETE CURB AND GUTTER DESIGN B618 LF 2236.00 $17.00 $38,012.00 $18.58 $41,544.88 $18.58 $41,544.88 $19.29 $43,132.44 $22.27 $49,795.72 71 2531.502 CONCRETE CURB DESIGN SPECIAL LF 680.00 $17.00 $11,560.00 $12.00 $8,160.00 $12.00 $8,160.00 $12.75 $8,670.00 $16.13 $10,968.40 72 2531.507 6"CONCRETEDRIVEWAY PAVEMENT SY 457.00 $42.00 $19,194.00 $43.00 $19,651.00 $50.69 $23,165.33 $55.00 $25,135.00 $59.16 $27,036.12 73 2531.618 TRUNCATED DOMES SF 248.00 $31.00 $7,688.00 $38.00 $9,424.00 $38.00 $9,424.00 $38.00 $9,424.00 $44.51 $11,038.48 74 2545.501 INSTALL ELECTRIC LIGHT SYSTEM LS 1.00 $18500.00 $21,600.00 $24,100.06 24,100.00 $19211.22 19,211.22 75 2545.501 INSTALL ELECTRIC LIGHT SYSTEM SPECIAL LS 1.00 $1,200.00 $1,200.00 $1,440.00 $1,440.00 $1,440.00 $1,440.00 $1,440.00 $1,440.00 $1,534.55 $1,534.55 76 2563.601 TRAFFIC CONTROL LS 1.00 $8,500.00 8,500.00 $9,400.00 9,400.00 $7,400.00 7,400.00 17,400.00 17,400.00 $7,614.20 7,614.20 77 2564.531 SIGN PANELS TYPE C SF 75.26 $41.00 $3,085.66 $31.50 $2,370.69 $31.50 $2,370.69 $31.50 $2,370.69 $43.93 $3,306.17 78 2564.537 INSTALL SIGN TYPE C EA 10.00 $85.00 $850.00 $100.00 $1,000.00 $100.00 $1,000.00 $100.00 $1,000.00 $76.14 $761.40 79 2565.616 REVISE SIGNAL SYSTEM SYS 1.00 $7500.00 $7,500.00 $2950.00 $2,950.00 $2950.00 $2,950.00 $2,950.00 $2,950.00 $2928.54 $2,928.54 80 2571.501 CONIFEROUS TREE 6' HT B&B TREE 3.00 $350.00 $1,050.00 $400.00 $1,200.00 $288.86 $866.58 $425.00 $1,275.00 $468.38 $1,405.14 81 2571.502 IDECIDUOUS TREE 2" CAL B&B TREE 29.00 $450.00 $13,050.00 $395.20 $11,460.80 $480.18 $13,925.22 $465.00 $13,485.00 $462.94 13,425.26 82 2573.530 STORM DRAIN INLET PROTECTION EA 34.00 $95.00 $3,230.00 $150.00 $5,100.00 $150.00 $5,100.00 $95.00 $3,230.00 $99.57 $3,385.38 83 2573.540 SEDIMENT CONTROL LOG TYPE STRAW LF 150.00 $4.50 $675.00 $7.00 $1,050.00 $10.00 $1,500.00 $10.00 $1,500.00 $2.34 351.00 84 2574.525 COMMON TOPSOIL BORROW L CY 745.00 $26.00 $19,370.00 $22.00 $16,390.00 $22.00 $16,390.00 $29.00 $21,605.00 $18.78 $13,991.10 85 2575.501 SEEDING, HYDROSEED ACRE 0.76 $6,500.00 $4,940.00 $3,154.50 $2,397.42 $9,680.00 $7,356.80 $9,680.00 $7,356.80 $7,937.51 $6,032.51 86 2575.505 SODDING TYPE LAWN SY 4510.00 $5.50 $24,805.00 $4.93 $22,234.30 $8.00 $36,080.00 $8.00 $36,080.00 $5.77 $26,022.70 87 2582.501 PAVT MSSG HANDICAPPED SYMBOL-EPDXY EA 2.00 $185.00 $370.00 $75.00 $150.00 $75.00 $150.00 $75.00 $150.00 $87.86 $175.72 88 2582.502 4" SOLID LINE WHITE-EPDXY LF 772.00 $3.50 $2,702.00 $1.75 $1,351.00 $1.75 $1,351.00 $1.75 $1,351.00 $2.05 $1,582.60 89 2582.502 8" SOLID LINE WHITE-EPDXY LF 106.00 $7.00 $742.00 $3.00 $318.00 $3.00 $318.00 $3.00 $318.00 $3.51 $372.06 90 2582.502 4" BROKEN LINE YELLOW-EPDXY LF 510.00 $3.25 1,657.50 $1.75 75 892.50 $1.75 892.50 1.75 892.50 $2.05 1,045.50 91 2582.502 4" DOUBLE SOLID LINE YELLOW-EPDXY LF 113.00 $6.50 $734.50 $1 $282.50 $2.50 $282.50 $2.50 $282.50 $2.93 $331.09 92 2582.503 CROSSWALKMARKING-EPDXY SF 144.00 $12.50 1,800.00 $5.95 856.80 $5.95 856.80 b.Ubl Wbb.8UI $6.97 1,003.68 TOTAL LETTING NO. 1/PROJECT NO. 15-01 1 $1,097,054.06 $1,176,508.43 $1,212,464.34 $1,219,718.67 $1,257,867.97 ELECTED CITY OFFICIALS AND APPOINTED CITY COMMISSIONERS MAYOR STEVE W. COOK CITY COUNCIL Bill Arndt Mary Christensen Chad Czmowski Gary Forcier POLICE CIVIL SERVICE COMMISSIONERS Curtis Hughes, Chairperson Verne Meyer Jo Piehl HUTCHINSON POLICE DEPARTMENT PERSONNEL As of December 31, 2013 Police Chief Daniel Hatten Police Lieutenant Tom Gifferson Police Sergeant Doug Johnson Police Sergeant Eric Kilian Police Sergeant Joseph Nagel Police Sergeant Adam Ament Police Sergeant Ben Erlandson Police Officer Michelle Hammond Police Officer Steven Sickmann Police Officer Theresa Leider Police Officer Gregory Nadeau Police Officer Andrew Erlandson Police Officer Aaron Berry Police Officer Jake Snyder Police Officer Wilson Maiers Police Officer Alicia Nortrom Police Officer Tyler Duenow Police Officer Mark Hanneman Police Officer Karl Willers Police Officer Tyler Schmeling Police Officer Phillip Mielke Police Officer Chad Kucza Communication Specialist Sara Morris Communication Specialist Debra Voss Communication Specialist Shannon Schermann Communication Specialist Traci King Communication Specialist Katelyn Westphal Investigative Assistant Barbara Mathwig Records Specialist/Comm. Specialist Amanda Mayland Records Specialist Cindy Bock Community Service Officer/Facilities Robert Loehrer Hospital Security Officer Joel Brinkman Hospital Security Officer Tyler Schmeling Hospital Security Officer Travis Borstad Part-time Police Officer Jason Mathwig Part-time Police Officer Vacant Part-time Police Officer Vacant Part-time Comm. Specialist Christina Kadelbach Part-time Comm. Specialist Matt Beilke Part-time Comm. Specialist Katrina Kadelbach Part-time Hospital Security Officer Sarah Keith Part-time Hospital Security Officer Sharelle Parpart Part-time Hospital Security Officer Vacant Part-time Hospital Security Officer Vacant Police Chaplain Vacant RESIGNATIONS, RETIREMENTS, PROMOTIONS AND NEW EMPLOYEES Sharelle Parpart accepted position of part-time Hospital Security Officer on April 28tH 2014. Sarah Keith accepted position of part-time Hospital Security Officer on April 28th 2014 Jake Burmis accepted position of full-time Hospital Security Officer on May 25th 2014. Wilson Maiers accepted position of full-time Police Officer on September 2nd 2014 Kate Westphal accepted position of full-time Communications Specialist on September 9th 2014. Tyler Schmeling accepted position of full-time Police Officer on November 9th 2014. Michael McLain resigned on November 22nd, 2014. He accepted a police officer position with Shakopee Police Department. HUTCHINSON POLICE SERVICES STAFFING Year Population Sworn Officers Officers on Patrol Community Service Officers Office and Dispatch Staff Hospital Security Total Staffing Calls for Service 1996 12,587 21 14 0 7 28 15,185 1997 12,711 21 14 0 7 28 15,914 1998 12,989 22 15 0 7 29 15,349 1999 13,307 22 15 1 7 30 15,308 2000 13,081 22 15 1 7 30 15,521 2001 13,185 22 15 1 7 30 16,883 2002 13,403 22 16 3 7 32 16,020 2003 13,545 22 15 3 9 34 16,364 2004 13,616 22 15 3 9 34 14,748 2005 14,285 22 15 3 9 34 15,923 2006 14,417 22 15 2 9 33 16,425 2007 14,493 23 16 2 9 34 15,741 2008 14,650 23 16 2 9 34 15,087 2009 14,650 23 16 2 9 34 16,583 2010 14,170 22 15 2 9 33 17,844 2011 14,178 22 15 1 8 33 17,894 2012 14,178 22 11,315 2013 14,178 22 15 1 8 4 37 16,182 2014 14,178 22 15 1 11 7 40 17,119 ****2012 Calls for Service from May 23 d- December 31 St, 2012**** NOTE: In 2009 Hutchinson Police Services eliminated one Police Officer position as a result of the 2010 budget process. In 2010 Hutchinson Police Services eliminated two civilian staff positions as a result of the 2011 budget process. In 2011 there were no personnel reductions or additions within Hutchinson Police Services. In 2012 there were no personnel reductions or additions within Hutchinson Police Services. In 2013 there was the addition of 4 Security Officers for our partnership with Hutchinson Health with an additional 3 part-time Security Officers scheduled in 2014. In 2014 there was the addition of 3 part-time Security Officers for our partnership with Hutchinson Health. 2014 Accomplishments To work with other city departments and the community to accomplish the end statements developed by the City Council. Addressing end statement 2.3. In 2014 this was and continues to be our mission as we provide police services to our community. Continue to partner in the implementation of a virtual consolidation Communication Center and software system between McLeod County Sheriff's Office and Hutchinson Police Services. Addressing the1- 5 year goal for the City of Hutchinson. This program has been fully implemented including all of the Fire Departments throughout McLeod County. Review the Police Department Policy and Procedure Manual. This was completed this year. The goal to keep the department's manual updated by reviewing it every 2 years. Update the security system within the police department building. This was approved through the facilities committee and the dollars were allocated. The project will be completed by March of 2015. Update the obstacle course at the police and fire training facility. This was completed this summer in partnership with the parks department. Improvements continue to be made to the 25 -year-old Police Services building. Continue work with the City-wide Facilities Committee to identify, and prioritize the maintenance of all city owned facilities. In 2014 we installed new energy efficient window throughout the police station. 2015 GOALS PROGRAMS: Reactivate the Department Chaplaincy Program. Expand the Traffic Safety Program to include Community Education and Traffic Service Requests Explore the possibility of body cameras for officers Long range planning the police/fire training facility Explore the possibility of purchasing digital speeds signs FACILITIES: • Repair window trim throughout the PD facility • Landscape the front of the PD facility • Remodel the north interview room • Re -roof the PD bicycle storage garage • Replace the window shades throughout the building 2014 EMPLOYEE INTERNAL TRAINING Training Hours Special Response Team 640 Firearms 180 Internal Instruction -Approximate 275 First Responder 320 Defensive Tactics/TASER 120 Physical Fitness Testing 90 County Attorney In -Service 66 National Incident Management System 15 Mandatory Training City Wide 120 Hospital Security FTO 160 Law Enforcement Active Shooter 112 2014 EMPLOYEE EXTERNAL TRAINING TRAINING DESCRIPTION #EMPLOYESS HOURS Minnesota Chief Conferences 2 64 SRO Conference 1 24 Facebook Investigations 2 16 MN Missing & Unidentified Persons Conference 1 22 DWI/SFST Update 2 16 Death Investigation Conference 1 16 Patrol Response to the Suspicious Death & Homicide 4 32 Leaders Conference 2 20 Exploring Sexual Offenders 1 14 IACP Conference 1 32 DT Instruction 1 40 Taser Instruction Re -Certification 1 32 Less Lethal Munitions 1 24 SOTA Conference 4 96 Crime Free Multi -Housing 1 16 Elder Abuse Conference 1 8 Specialized Passenger Vehicle Criminal Terrorist ID & 1 8 Apprehension Workshop 2014 PRESENTATIONS TO THE COMMUNITY Presentations Numbers Ride -Along 19 Cub Scout / Boy Scout / Girls Scout Tours 6 Christ the King Preschool Tours 4 Child Print 4 General Tours 2 Presentation/Methamphetamine 2 Little Lambs Preschool Tours 2 Kings Kids Presentations 2 Babysitting Clinics 1 Teddy Bear Clinics 1 Holiday "Shop with a Cop" (30 Kids) 1 Junior Achievement 2 "Big Toys for Little Kids" Even 1 Career Day at HHS 1 We Care About Kids Day 1 Chamber of Commerce Expo 1 Charter School 1 Word of Life Fun Day 1 Maplewood Academy 4 Kids Junction Tour 2 2014 ACTIVITY FOR ON/OFF-DUTY OFFICERS / EVENTS In 2014 Hutchinson Police Services paid out $11,524.00 for security services provided in 2014. Hutchinson Police Services were involved with the following events that occurred in the City of Hutchinson in 2014: Events at the Even Center Events at the Crow River Golf Club Events at the McLeod County Fair Grounds Jaycees Water Carnival Arts & Crafts Dairy Days HHS Graduation / Prom / Homecoming Activities and Parade Hutchinson School District 423 Sporting Events McLeod County Fair National Night Out Relay for Life River Song Festival Saturday Night Cruisers Show of Wheels Child Print Common Cup Walk/Run Corvette Show/Run Wheels with a Cause Motorcycle Run Spooky Sprint Turkey Trot Hutch Hockey Association Dance/Concert Hutch Jaycees Dance/Concert Pheasants Forever COMMUNITY ORIENTED POLICING AND PROBLEM SOLVING (COPPS) The Hutchinson Police Services operates under the philosophy of community policing, which requires a proactive approach to dealing with problems instead of simply responding to calls for service. On-going attention is paid to crime trends and quality of life issues, which can be indicators of criminal activity or safety problems. You can find out who your neighborhood officer is by calling us at the police station or going to the department website at www.ci.hutchinson.mn.us/police. Click on neighborhood crime stats, and then click on your neighborhood. Northwe S t Team Ncvtheast 'Team NE#� HUTCHINSON POLICE CALLS FOR SERVICE In 2010 Hutchinson Police Services patrol unit responded to 17,844 calls for service. In 2011, Hutchinson Police Services responded to slightly more calls for service at 17,849. In both 2010 and 2011, the department had 22 sworn officers. In 2012 Hutchinson Police Services responded to 11,315 calls for service from May 23rd, 2012 to December 31St, 2012. Hutchinson Police Services averaged 1615 calls per month, with an estimated 19,000+ calls for service annually. These figures based on the actual statistics from May 23rd — December 31St, 2012. In 2013 Hutchinson Police Services responded to 16,812. In, 2014 Hutchinson Police Services responded to 17,119 calls for service. 25 20 15 10 5 0 Calls for Service ■ Calls for Service ■ Population 16.853 17.844 17.849 17.119 14.65 14.17 14.17 14.17 14.17 11.315 2010 2011 2012 2013 2014 CALLS FOR SERVICE VS. POPULATION 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Calls for Service Commissioned Officers Population 2014 2013 2011 2010 CALLS FOR SERVICE 17119 16,812 11,315 17,849 17,844 NUMBER OF ARRESTS 380 369 214 510 572 BURGLARIES 33 38 33 52 32 NSF CHECKS 8 13 19 23 28 THEFTS 458 398 402 360 406 DOMESTICS 71 63 109 164 130 Arrests 32 44 32 61 59 Reports/Assist 39 19 77 103 71 D. U. I. 78 74 49 83 66 Misdemeanor 49 40 25 49 29 Gross Misdemeanor 29 33 23 33 34 Felony 0 1 1 0 3 SHOPLIFTING 55 62 35 53 116 Juvenile 26 15 11 12 59 Adult 4 47 24 41 57 Unknown 24 ACCIDENTS 326 294 187 280 315 Fatal 0 0 0 0 0 Property Damage 263 217 151 211 224 Personal Injury 30 24 10 18 27 Hit & Run 33 53 26 51 64 DETOX/M ENTAL HEALTH 99 91 55 90 85 CITATIONS - OVERALL 1179 1185 874 1003 1811 Seatbelt 205 158 176 188 414 Parking 170 252 63 162 293 Fail to Yield to Pedestrian 2 1 0 0 10 WARNINGS - OVERALL 997 962 480 1812 2230 2012 May 23rd -December 31st Arrest Counts Year 2014 2013 2012 2011 2010 Arrests 387 369 670 727 790 *Estimated 900 800 700 600 500 400 300 200 100 0 2014 2013 2012 2011 2010 PART I CRIMES OFFENSE TYPE 2014 2013 2012 2011 2010 2009 HOMICIDE 0 0 0 0 0 0 FORCIBLE RAPE 1 3 5 4 4 8 ROBBERY 0 2 2 6 1 0 AGGRAVATED ASSAULT 13 32 12 10 14 17 BURGLARY 33 38 23 34 25 46 THEFT 345 389 281 300 348 361 THEFT OF VEHICLE 9 14 10 8 6 10 ARSON 0 0 4 3 3 3 Total 401 478 337 401 445 460 2012 May 23rd — May December 31 st Number of Part 1 Crimes 2014 2013 2012 2011 2010 2009 PART II CRIMES TOTAL 1 690 1 641 1 539 1 542 1 745 1 786 2012 is from May 23 d -December 31st PART II CRIMES w 690 745 1 J 542 2014 2013 2012 2011 2010 2009 2014 2013 2012 2011 2010 2009 OTHER ASSAULT 82 139 78 103 104 123 FORGERY 13 17 15 12 8 5 FRAUD 30 50 44 49 70 80 THEFT -EMBEZZLEMENT 0 0 0 0 0 0 STOLEN PROPERTY 2 3 4 2 6 0 CRIMINAL DAMAGE 136 132 123 84 104 155 WEAPON 5 2 5 3 4 4 PROSTITUTION 0 0 0 0 0 0 CRIMINAL SEXUAL 5 9 6 19 26 27 CONTROLLED SUBSTANCE 124 73 53 62 34 53 GAMBLING 0 0 0 0 0 0 FAMILY OFFENSE 20 5 0 4 7 23 CRIME VEHICULAR 86 49 31 71 62 74 LIQUOR 31 26 14 11 16 18 DISTURBANCE 71 58 41 30 30 31 VAGRANCY 0 0 0 0 0 0 OTHER (EX. TRAFFIC) 85 7 62 75 71 152 TOTAL 1 690 1 641 1 539 1 542 1 745 1 786 2012 is from May 23 d -December 31st PART II CRIMES w 690 745 1 J 542 2014 2013 2012 2011 2010 2009 450 400 350 300 250 200 150 100 50 Major Offense Comparison W W d tz W z t o W a z z a o° a W a W° M W M W w z° O z z a° z z W ,� 0 Q H ,= Q L LL _ 0 2 w H W O m LL U - m = w o m m � u �' a z a° W D Q (D ° w O z O° > �> O o aLL a �_ " W LL "' O LL H U U 2012 is from May 23rd -December ■ 2014 ■ 2013 2012 INCIDENTS REPORTABLE TO THE STATE NUMBER OF REPORTABLE INCIDENTS 1200 - 1142 1091 1000 943 88 931 800 600 400 200 0 50 45 40 35 30 25 20 15 10 5 0 2010 2011 2012 2013 2014 2012 is from May 23rd- December 31St TOTALED CLEARED PERCENTAGE 2014 2013 2012 2011 2010 7 TOTAL CITATIONS AND WARNINGS CITATIONS WARNINGS 2388 2014 2013 2012 2011 2010 2009 2012 is from May 23 d -December 31 st 300 250 200 150 100 50 0 7 Accident Types 2014 2013 2012 2011 2010 ■ Fatal ■ Property Damage ■ Personal Injury ■ Hit & Run DWI ARRESTS 2010 2011 2012 2013 2014 2012 is from May 23 d -December 31st 50 45 40 35 30 ■ Misdemeanor 25 ■ Gross Misdemeanor 20 ■ Felony 15 10 5 0 200 151 _ 53 50 64 — — �.■■=■ 0 33 i 4 ;L 26 i1 =.1.i 8 7 2014 2013 2012 2011 2010 ■ Fatal ■ Property Damage ■ Personal Injury ■ Hit & Run DWI ARRESTS 2010 2011 2012 2013 2014 2012 is from May 23 d -December 31st 50 45 40 35 30 ■ Misdemeanor 25 ■ Gross Misdemeanor 20 ■ Felony 15 10 5 0 2014 PATROL OFFICER ACTIVITY BY CATEGORY 1% 2°% q, W ADMINISTRATIVE INVESTIGATIONS - ALL ENFORCEMENT - ALL ■ EVENTS - ALL TRAINING - ALL ■ MUTUAL AID/ASSIST OTHER DEPTS 2014 SELECTED PATROL ACTIVITY Chart Title 2°% 34% ■ SAFE & SOBER ■ PARK PATROL/LOCKDOWNS ■ COURT TESTIMONY ■ REPORT WRITING ■ BRIEFINGS ■ ARREST/BOOKING PROCESS ■ FOOT PATROL/DOOR CHECKS ■PATROL TRAFFIC ENFORCEMENT/CONTROL ALL OTHER SPECIAL RESPONSE TEAM 2014 01/10/2014 100 block N. 3rd St (Darwin, Meeker Co.)ICR#14000431 SWAT team executed a high risk arrest and search warrant for a suspect(s) wanted in an assault where the victim was shot in the leg. Intel stated 2 of the suspects might be at the residence. Both suspects were involved in outlaw motorcycle gang and drug activity. The gun used in the assault was not recovered and possibly at the residence. We were assisted by members of the SWMDTF and C6 Task force. One of the suspects was found in the house and arrested without incident. The other suspect was not there. One other person at the residence was arrested for possession with intent to distribute methamphetamine. A large sum of cash was also confiscated by the drug task force agents. The original assault originated in McLeod County and centered around an alleged stolen Bobcat implement. The second suspect turned himself into authorities a couple weeks later. 05/29/2014 100 block 2nd St (Buffalo Lake, Renville Co) ICR#14006572 Mutual aid request from Renville County to assist with simultaneous high risk search warrants. Suspects were transporting methamphetamine and other drugs from Mexico to Minnesota. There was also intelligence the suspects were armed with firearms. Brown/Lyon/Renville County SWAT team executed search warrant at residence in rural Buffalo Lake. McLeod/Hutchinson SWAT team executed search warrant at residence in Buffalo Lake. Drugs, weapons and several thousand dollars were recovered during searches. There was a brief barricade situation at the rural residence after one suspect locked himself in barn. Suspect was eventually captured after less lethal force projectiles were used to get him to surrender. 07/01/2014 1300 Hwy 15 S (Wal-Mart; Hutchinson) Employees called about a male who was scaring customers and acting strange. Male barricaded himself in the bathroom and started throwing items. Officer arrived and established an entry team with patrol officer/SWAT officers on scene. They forced entry into the bathroom and took the male into custody. He was ultimately taken to the hospital for mental health evaluation and meth intoxication. 08/06/2014 1300 Block Delaware St (Hutchinson) Person called to report a male and female outside her residence armed with a long gun. The suspects were ultimately seen going into their detached garage. Officers/Deputies responded. Tactical Team Leader on -duty responded and coordinated other responding units to form a perimeter around garage. Negotiations were done over the PA system. The female eventually exited followed by a male and taken into custody. It was ultimately determined the suspects were relatives and there was a domestic situation that occurred prior to officers arrival. The long gun turned out to be a BB gun which was located inside the garage. The male was arrested on a warrant out of Stearns County. 08/30/2014 Stahl's Lake Landing (McLeod) Person called to report a suspicious vehicle and person parked at the landing for a long time. Deputies responded and found a male inside the truck with a self-inflicted gunshot wound to the head. 08/30/2014 800 Block Powers St (Stewart) Deputies responded to a domestic situation. Once on scene a male barricaded himself in the garage and poured gas on himself. He also armed himself with a knife and lighter and was suicidal. Tactical officers responded and set up a perimeter and started negotiations with officers/deputies assisting. Stewart and Brownton Fire Depts. also responded. A tactical plan was initiated since negotiations failed. The fire departments doused the male with water while officers took him into custody. He was taken to a hospital for mental health evaluation. 09/09/2014 4000 block 1201h St (McLeod) Individual called stating there were several armed men surrounding his house. Responding deputies set up perimeter but could not find anybody. Eventually they found the caller and determined he was suffering from a mental illness. They found he had a loaded rifle on the couch of his home and several other guns lying around the house. Individual was taken to the hospital for mental evaluation. 10/16/2014 (Glencoe PD) Deputies/Officers were alerted by an Armed Services National Hotline of a suicidal Iraq War vet suffering from PTSD. There were concerns that he was armed with a firearm. A tactical plan was developed. Eventually they were able to make phone contact. The victim eventually agreed to meet a deputy whom he trusted in an open location. He was not armed. He was ultimately taken to the hospital for evaluation. 10/17/2014 10 block Bowman St (Stewart) Deputies/Officers assisted Renville County in serving a search warrant for possible drugs/weapons. 10/22/2014 300 block Lake Dr. (Winsted) Deputies/Investigators/Drug task force executed a search warrant. Intelligence revealed suspect was dealing meth and was armed with several guns and possible explosives. Tactical plan was arrived that the house would be under surveillance and suspect approached on traffic stop to avoid confrontation in house where he could barricade himself with more weapons. Suspect and another person were detained in driveway and taken into custody without incident. Search of house revealed drugs, weapons (stolen), and cash. Bloomington Bomb Squad was called in when suspicious items with wires were located. The bomb squad was able to determine they weren't explosives and site was deemed safe. 11/24/2014 200 block Echo Circle (Hutchinson) Officers/Deputies responded to a call of shots fired from a balcony of an apartment. There was an altercation between tenants earlier in the evening. Officers/Deputies derived a tactical approach and observed suspects on the balcony. They were held at gunpoint while other officers made a tactical entry into the apartment. Occupants in the apartment were secured. Several were intoxicated and several firearms were found inside. Through the investigation it was determined one suspect fired several rounds from a rifle off the balcony. Another male assisted. They were arrested for negligent discharge of firearm. It could not be determined if they fired at anybody or were doing it out of intimidation. The firearms were seized for safe keeping. 11/30/2014 1000 block Hwy 7 (McLeod) Deputies responded to residence after an off-duty officer observed a male with an active felony warrant at the residence. The suspect has a history of fighting/fleeing police. Suspect was observed inside residence. Perimeter was established. Suspect would not come out. Tactical plan to slow search was executed. They eventually located the suspect hiding in the attic. He was taken to jail. 12/06/2014 6000 block 190th St (McLeod) Deputies responded to a domestic situation. The female caller stated she got into a fight with her husband. She then advised he has a handgun and was holding it to his head. She stated she was afraid to leave the residence. When the first officer arrived she was instructed to walk down the driveway to the officer. She complied. She then told the officer she heard a "couple shots" and he had lots of guns. Other responding deputies arrived and took positions around the residence. Eventually the male was contacted via phone. He agreed to meet the deputies in the driveway. The male walked out and met with deputies. During the investigation it was learned the domestic situation occurred and the female was the primary aggressor and taken into custody. The male was not suicidal and never fired the weapon. • This list does not include the search warrants members of the SWAT team assisted the SWMDTF with in 2013. (See SWMDTF annual report) Hospital Security In 2013 in partnership with Hutchinson Health, the Hutchinson Police Department added 4 security officers. In 2014, an additional 3 part-time officers were hired. In 2014, the hospital security staff responded to 929 calls for service. COMMUNICATION CENTER The Hutchinson Police Services Communication Center is in operation 24 hours a day, seven days a week, with five full-time and one part-time communication specialists. In addition to dispatching calls for service, the communication specialists are the initial point of contact at our 24 hour service window. They are also responsible for the majority of our data entry, receiving and directing administrative telephone calls. In 2014 the Hutchinson Police Services Communication Center received 3,986 Emergency 911 calls in comparison to 4,121 in 2013. The communication staff provided service to an estimated 7,500 individuals in the police station lobby. The Hutchinson Police Services Communication Center has the capability of operating all aspects of emergency services for all of McLeod County. This redundancy in emergency services ensures the City of Hutchinson and McLeod County will have uninterrupted emergency service in the event one of the centers is disabled. RESPONSE TIMES In 2012 we changed our Records Management System to LETG. LETG currently does not have the ability to determine response times. 2013 "Response Time on Hot Calls" is estimated. In 2011 we tracked the response times for priority one incidents such as medical calls. We averaged 4 minutes 40 seconds from the time the 911 call came into the Communication Center to officer arrival, and 2 minutes 25 seconds from the time of dispatch to arrival. In 2010 we averaged 2 minutes 25 seconds from the time of dispatch to arrival. In 2009 we averaged 2 minutes 6 seconds from the time of dispatch to the arrival of the first officer on scene. 2014 RESPONSE TIME ON HOT CALLS CREATE TO DISPATCH TO ARRIVE CREATE TO ARRIVE DISPATCH *1:58 *2:53 *4:57 *Estimated January February March April May June July August September October November December 2014 911 Calls Per Month Number of 911 Calls per Month October 9% September 9% Percent of 911 Calls by December November %C9,0/0' 8% August 9% July 8% 328 297 295 314 364 351 ■ 324 368 343 1 350 310 342 January 60 50 40 30 20 10 2014 CALLS FOR SERVICE BY DAY OF WEEK 911 CALLS BY DAY OF WEEK 2014 GENERAL INVESTIGATOR WORK DISTRIBUTION rI" 4% zqq ■ Investigations ■ Training ■ Court Suppement Patrol Report Writing Other SCHOOL LIAISON PROGRAM The graph below shows the distribution of hours worked by the full-time SRO for the year of 2014. 2014 WORK DISTRIBUTION ■ Investigations (Criminal, Civil & Accident) ■ Report Writing Police Administration ■ Training Patrol School Property ■ School Liaison Administration Court 19% ■ School Patrol/Enforcement 2014 SCHOOL LIAISON INCIDENT RESPONSE BY TYPE Warrant Activity Traffic Stop Traffic Stop Threats Theft Suspicious Property Damage Parking Paper Service Motorist Assist Missing Person Mental Health Medicals Juvenile Complaint Harassment Fraud Follow -Up Drug Activity Driving Complaint Domestics Disturbances Crim Sex Conduct Child Protection Assists Assault Animal Calls Alarms Accidents 911 Hangups 0 5 10 15 20 25 30 35 40 45 50 39% 2014 CHILD PROTECTION POSITION CHILD PROTECTION INVESTIGATION REPORT WRITING COURT TRAINING OTHER 2014 CHILD PROTECTION INTAKES 120 100 80 60 40 20 0 O�\O�Q� J��OP� ��JP� `ZO Jap 010 0 OG' 2012 CHILD PROTECTION INTAKE REPORTS JANUARY 1ST- DECEMBER 31ST, 2013 2014 Vulnerable Adult Intakes Mental Health/Self Neglect Criminal Sexual Conduct Assault/Domestic Assault Financial Explotation 0 2 4 6 8 10 12 14 PROPERTY ITEMS INVENTORIED 2011 ■ 2012 ■ 2013 ■ 2014 Bicycles Videotaped Interviews/CD Implied Consent Digital Statements Evidentiary Photographs Physical Evidence Found Property 92 53 72 64 146 - 329 152 - 151 455 618 506 563 415 505 555 497 325 504 638 569 PROPERTY INTAKE YEAR Physical Evidence Found Property Evidentiary Photographs Digital Statements Videotaped Interviews/CD Implied Consent Bicycles 2014 569 497 563 151 64 2013 638 555 506 152 72 2012 504 505 618 329 53 2011 325 415 455 146 92 i" $3,500.00 $3,000.00 $2,500.00 $2,000.00 $1,500.00 $1,000.00 $500.00 $- 2014 FORFEITURE REVENUE Cash Forfeitures Motor Vehicles Property/Bicycles ■ 2014 ■ 2013 AUCTION/FORFEITURE REVENUE Cash Forfeitures Motor Vehicles Property/Bicycles 2014 $ 277.90 $ 3,143.38 $ 563.65 2013 $ - $ 3,113.20 $ 830.18 SPECIAL INVESTIGATOR/SWMDTF AGENT WORK DISTRIBUTION CRIMINAL INVESTIGATIONS TRAINING COURT OTHER REPORT WRITING 0% 7°% 15% Hutchinson Police Department had an agent in the SWMDTF from January 2014 -October 2014 Southwest Metro Drug Task Force 2014 Annual Report Prepared for SWMDTF Governing Board And it's Participating Members Submitted by Sgt. Phil Nawrocki March 18, 2015 Table of Contents 2014 Annual Review ............................. 1-3 II. Cases by Jurisdiction ........................... 4-5 III. Enforcement Efforts ............................. 6 IV. Drug Seizures/Purchases..................... 6 V. Weapons Seizures ............................... 6 VI. Income/Revenue................................. 7 VII. Budget/Expenditures ............................. 7 I. 2014 Annual Review It is the mission of the Southwest Metro Drug Task Force to provide a comprehensive and multi - jurisdictional effort to reduce drug trafficking and its harmful consequences and to provide effective drug awareness education through the coordination and resource sharing of its participating agencies. Overview The Southwest Metro Drug Task Force in cooperation with local law enforcement and with the support of local communities once again experienced another successful year. Over 2014 new personnel arrived at our task force in the form of a new agent. Our overall productivity remained high. In 2014 our task force investigated a total of 274 cases, compared to 201 cases in 2013. A total of 83 search warrants were conducted in 2014, compared to 49 in 2013. A total of 120 drug related arrests occurred in 2014 as compared to 75 in 2013. A total of 20 non -drug arrests occurred in 2014, compared to 22 in 2013. As in the past, the four main drug threats in our service area have been cocaine, methamphetamine, heroin, and marijuana. Our service area continued to observe a spike in heroin. In 2013 our task force seized 9 grams of heroin. In 2014 we seized a total of 154.2 grams of heroin. In the past few years, majority of our heroin investigations involved the daily user who goes to Minneapolis or a western suburb to purchase their heroin. The user then returns to our service area and sells part of their heroin to supply their habit. We are now seeing sellers moving into our service area with larger amounts of heroin to sell. We will be focusing on the sales of heroin during 2015. Another current trend of we are seeing in our service area is methamphetamine making a comeback. During 2013 we observed an increase of marijuana wax which is a concentrated form of marijuana. During 2014 we observed this trend to continue. We are also seeing larger amounts hash oils, and other concentrated oils being made in residence. The Southwest Metro Drug Task Force continued to cooperate with other law enforcement entities in 2014. Collaborative efforts with other Drug Task Forces, Federal Agencies, and other law enforcement organizations netted an additional 13 arrests in 2014. As in the past, we are aware that those involved in trafficking and using controlled substances are highly mobile and any arrest or seizure in one community will likely impact the drug trade in neighboring communities. Based on our awareness of this, our goal for 2015 is to continue our focus on the felony level distributors of drugs and to continue providing our assistance to local law enforcement in an effort to increase their enforcement of street level drug crimes. Thank you for your continued support. Significant Cases In February, our task force collaborated on a case with the BCA. Both agencies received information about individuals selling methamphetamine in the City of Shakopee. We performed a UC buy on the suspects with an agent from the BCA. We were able to purchase 4.437 grams of methamphetamine, and 11.464 grams of cocaine. This investigation continued into May. During this time we conducted multiple buys from our two suspects. In total we purchased 35.2 grams of methamphetamine. A buy bust was coordinated in the City of Crystal and members from the Northwest Metro Drug Task Force, BCA, and our task force. We purchased 16 grams of methamphetamine from our two suspects. They both were placed under arrest for 1 st degree possession and 1 st degree sales, and their vehicle was forfeited. In March our task force worked with a CI who was buying from and individual in the Chanhassen area. The suspect was purchasing large amounts of marijuana and supplying it to individuals in the Chanhassen area. A controlled buy was done on the suspect and we were able to purchase 27.8 grams of marijuana from the suspect. Later we executed a search warrant on the suspects' residence and located 106.9 grams of marijuana and 4 grams of mushrooms. Also, located with the narcotics was a total of $19,300.00 in U.S. currency which was forfeited. The suspect agreed to work with our task force as a Cl, and we were able to do a controlled buy on his supplier. We executed a search warrant on the suspect's residence and located 20.2 grams of marijuana and forfeited $3,655.00 in U.S. currency. Our task force conducted an investigation in March in the City of Shakopee. This investigation was based on information that was received from a patrol officer in reference to the smell of marijuana coming from an apartment. A K-9 sniff was conducted and the dog alerted on the residence. A search warrant was executed an we were able to locate 5.72 pounds of marijuana, 61 grams of marijuana wax, and 11.8 grams of methamphetamine. Three individuals were placed under arrest and $1,451.00 in U.S. currency was forfeited. In May, our task force conducted an investigation in the City of Jordan in reference to an individual who was selling methamphetamine out of his business. During the investigation, our agent assisted in coordinating an interdiction traffic stop on a suspect vehicle. From this stop approximately 98.4 grams of methamphetamine, pills, and 1.8 grams of marijuana was located. An adult male and female advised during the interdiction stop that they had just purchased their narcotics from our suspect at his business. The male was placed under arrest for 1 st degree possession and the female for 2nd degree possession. From the information we received during the traffic stop, we executed a search warrant on the suspect's place of work. We were able to locate 77.2 grams of methamphetamine and forfeited $5,140.00 in U.S. currency. The adult male was placed under arrest for 1St degree possession. In August an investigation started based off an interdiction traffic stop in the City of Chanhassen. The driver was charged for 5t" degree possession based on the amount of heroin that was found. The driver was willing to work as a CI and we conducted several controlled buys with the Cl. Based on the amounts of heroin we were buying and the cost we asked for assistance from the DEA. Over the following seven months, multiple buys of heroin took place. The investigation conclude when over 50 law enforcement personnel from the DEA, BCA, Minneapolis Police Department, Dakota County Drug Task Force, Caver County Sheriff's Office, and our task force conducted a buy bust, and three simultaneous search warrants. The conclusion of the investigation netted a total of'/ pound of heroin being purchased, and $33,000 in U.S. currency, and three vehicles being forfeited. Four individuals were placed under arrest and were federally indicted. In December, an investigation was done in the City of Prior Lake. A CI was able to purchase marijuana from our suspect. We conducted multiple controlled buys, and executed a search warrant on the residence. Located in the residence was 1760 grams of marijuana, 4 grams of hashish, 6 grams of marijuana wax, and $2,216.00 in U.S. currency was forfeited from the residence. From this case two adult males were placed under arrest for 5t" degree possession. ANOKA COUNTY: Blaine Coon Rapids Total: 3 CARVER COUNTY: Carver Chanhassen **Chaska Cologne Mayer Total: 54 DAKOTA COUNTY: Burnsville Total: 3 HENNEPIN COUNTY: Bloomington Crystal Edina Excelsior Minneapolis Total: 27 LESUEUR COUNTY: Heidelberg Total: 1 1 1 2 1 1 1 5 14 2014 Cases by Jurisdiction 1 17 26 2 1 NYA Watertown "Includes cell phone search warrants Minnetonka Plymouth Richfield Shorewood 1 1 1 2 1 6 MCLEOD COUNTY: Glencoe 9 Winsted 2 Hutchinson 30 Silver Lake 1 Lester Prairie 2 Stewart 3 Plato 1 Total: 48 MEEKER COUNTY: Darwin 1 Total: 1 RAMSEY COUNTY: Maplewood 1 St. Paul 2 Total: 3 SCOTT COUNTY: Belle Plaine 19 Prior Lake 18 Credit River Township 2 Sand Creek Township 1 Elko New Market 2 Savage 4 Jackson Township 1 **Shakopee 67 Jordan 9 Spring Lake Township 3 New Prague 5 Total: 131 **Includes cell phone search warrants SIBLEY COUNTY: Henderson 2 Gaylord 1 Total: 3 TOTAL CASES BY JURISDICTION: 274 III. Enforcement Efforts 2014 2013 2012 2011 Total Investigations: 274 201 371 220 Number of Search Warrants: 83 49 81 55 Number of Consent Searches 17 12 31 24 Number of Drug Related Arrests: 120 75 177 169 Non- Drug Arrests 20 22 39 --- IV. Drug Seizures/Purchases Drug Type Amt. Seized Est. Value/seizures* Cocaine 23.10 grams $2,887.50 Crack 1.1 grams $155.10 Hash 19.3 grams $2,933.60 Heroin 154.2 grams $23,438.40 Marijuana 12810 grams $116,720.05 Marijuana (Cultivated) 30 plants $46,145.07 Marijuana Wax 33 grams $3,960.00 Methamphetamine 626.14 grams $103,313.10 Mushrooms 67 grams $871.00 Prescriptions Pills 707 pills $10,605.00 *Estimated street value in the metro area Total Street Value of Seized Drugs: $311,028.82 Guns: 10 V. Weapons Seizures 1 VI. Income/Revenue Grant funds received in 2014: Membership dues collected in 2014: Forfeitures Cleared 2014: Interest Income 2014: Total: $81,630.00 $84,875.00 $81,477.15 *Pending $247,982.15 *Total interest will be known in April after audit is done by KDV. VII. Budget/Expenditures 2014 operating budget: $318,000.00 Expenses: $238,240.79 Confidential funds spent: $8,290.00 Total expenses: $246,530.79 oil HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: VMF ballfield Backstop/Retaining wall replacement Department: Parks LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Randy Carter Agenda Item Type: Presenter: Randy Carter Reviewed by Staff ❑ New Business Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City's Facilities Committee has identified a number of projects scheduled to be completed in 2015 and the replacement of the VMF backstop/retaining wall is among them. The wall is deteriorating at a very fast rate, due to the nature of the materials used to construct the wall and backstop. It has reached the end of its useful life and is no longer safe. The wood timbers are breaking apart, the pipes that hold the nets are splitting and severe undermining of soil is occurring after snow melting and rainfalls. Plans and specifications detailing the scope of work for this project were prepared by city staff and SEH engineering of Hutchinson. As part of the Facilities Committee process, an advertisement was placed in the Hutchinson Leader seeking quotes from contractors. The ones that were interested in the project were provided with the plans and specifications. We received three quotes for the work with Triple G Companies submitting the best price for the job on construction of the wall and for all the excavation of the site. The funding source for this project comes from the Facilities/Capital Improvement Fund. The committee has discussed this funding and has presented this information to the Mayor and Council at prior meetings. The Facilities Committee and PRCE staff recommend that the City Council approve the replacement of this backstop/retaining wall to Triple G Companies in the amount of $99,170. City staff is available to answer any questions that you may have. BOARD ACTION REQUESTED: Approval to replace the Backstop/Retaining Wall at VMF ballfield. Fiscal Impact: $ 99,170.00 Funding Source: Facilities/Capital Projects FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 99,170.00 Total City Cost: $ 99,170.00 Funding Source: Facilities Funding/Capital Projects Remaining Cost: $ 0.00 Funding Source: ��MPAN1E- 990 Anthony Way Victoria, MN 55386 952-540-7397 Estimate Customer # Date Estimate 4 320-234-1478 4/3/2015 818 Name ! Address Project City of Hutchinson j VMF Ballfield Parks and Recreation 1100 Adams St. SE Hutchinson, NVIN 55350 Product 111 JDescription Total Footings 154' poured retaining wall footings - build to plan dimensions - 15,404.00 3000 lb. footing mix with #4 and #5 rebar steel reinforcements to match plan specs. Footings Four backstop pole pier footings - build to plan dimensions - 3000 7,600.00 lb. footing mix with #7 rebar steel reinforcements to match plan specs. Concrete Wall Kelly Construction - build 154' concrete retaining wall to plan 19,100.00 dimensions with steel reinforcements to match plan specs, build 'four back stop pole piers to plan dimensions with steel reinforcements to match plan specs. Anchor bolts and templates supplied by customer. Retaining Walls 154' @5 courses to match drawing specs. Set and compact 12" 17,020.00 washed sand base. Set Marshall StoneScape tan retaining block walls. Set 6" drain tile and landscape fabric behind wall - backfill with 314" washed rock. Reset existing block steps next to new dugouts. Concrete Sidewalk Concrete sidewalk to original dimensions along back top of new 9,850.00 retaining wail between bleachers and all concrete in front of concession stand. 4500 lb. granite mix with wire mesh throughout. Hand trowel, light broom finish. Apply TK 1315 Cure -N -Seal concrete sealer. Estimate is good for six months. Total Thank you for the opportunity to bid your project. E-mail I Web Site tripiegeompanies*a centurylink.net triplegcompanies.com Page 1 44 990 Anthony Way Victoria, MN 55386 952-540-7397 Name 1 Address City of Hutchinson Parks and Recreation 1100 Adams St. SE Hutchinson, MN 55350 Product Ill Estimate Customer # Bate Estimate # 320-234-4478 413/2015 818 Project VMF Ballfield Description J Total Demolition Demo top C courses of existing rockface block on both dugouts. 1,030.00 Demo and remove one dugout concrete floor. Haul debris to landfill with dump truck. Rockface Block Set seven courses rockface block on both dug outs to match block 7,900.00 . color. Core full every 2' O.C. with one 112" vertical rebar. Set 112" anchor bolts for roof plate. Concrete Floor Replace dugout floor to original dimensions at new elevations. 1,450.00 4000 Ib. granite mix * 4" thick with 112" rebar throughout. Hand trowel and light broom finish. Total $79,350.00 Thank you for the opportunity to bid your project. I E-mail I Web Site I triplegeompan ies@centu ryl ink.net triplegcompa nies.com Page 2 '.terra Grob 50594 870th Avenue Hector, MN 55342 PH# 320-583-5305 Bill To: CITY OF HUTCHINSON PARKS AND RECREATION 1100 ADAMS STREET S.E. HUTCHINSON, MN 55350 Page: 1 Estimate Number: E102 Date: April 03, 2015 Ship To: VMF BALLFIELD Description Amount FOOTINGS: Retaining Wall Footing according to Plan Specs. 3000 PSI Concrete with Steel Rebar to plan specs. description 16,300.00 FOOTINGS: 4 Pole Pier Backstop Footings, according to the Plan Specs. 3000 PSI Concrete with the 7 Steel Rebars according to the Plan Specs. 8,100.00 WALL; Concrete 154' Retaining Wall according to the Specs. dimensions With Steel reinforcing according to the Plan Specs. 4 Pole Backstop Piers to dimensions on the Plan, also with reinforcing Steel according to Specs. Bolts for anchoring supplied by customer 19,450.00 RETAINING WALL: 6 Courses 154 feet according to the Specs. 12 inches washed sand Mase compacted to the Specs. Set Marshall Stonescape tan Retaining Wall Blocks. 6 inch Drain Tile and Landscape fabric material behind the wall. Use 314" washed rock for 18,100.00 the Backfil. Reset the existing Block Steps Verti Grob 50594 870th Avenue Hector, MN 55342 PH# 320-583-5305 Bill To: CITY OF HUTCHINSON PARKS AND RECREATION 1100 ADAMS STREET S.E. HUTCHINSON, MN 55350 Estimate Number: E102 Date: April 03, 2015 Ship To: VMF BALLFIELD Description Amount SIDEWALK: The sidewalk will be the original measurements along the back of new retaining wall ., between bleachers and concrete in front Concession stand. 4500 PSI Concrete Granite Mix with wire mesh. Hand Trowel with a light broom finish. Coat with TK 1315 Cure -n -Seal sealer for Concrete. 10,750.00 BLOCK: 7 Courses of Rockface Block on both of the Dugouts, matching the Block Color. Core fill Z O.C. with a 112 " rebar in each. Also 112 " Anchor Bolts set for the Plate Dugouts. Debris will be removed from Balifield 975.00 the Block color. Core fill 2' O>C> with a 112 " rebar in each. Also 112 "Anchor Bolts set for 8,925.00 the Plate. Demo the Dug Out Floor Replace to original measurements, new elevation 1,400.00 Total 1 $84,000.00 PONATH CONSTRUCTION CONCRETE & MASONRY Quality work at a fair price o -' Brian Ponath Hutchinson, MN 55350 (320) 587-5885 Cell (320) 894-5469 DESCRIPTION., Name Address Phone 4-4 ; Date - All work will be done according to specifications called for be either the plans or focal building codes Brickwork �i.Jl ' _ - '1]�:n Yj y. �� L•. C• G+c.:- `7 iG �p f --z ;N4, Sidewalk: Fireplace {{ Extras', 4 c 0 1 This bid applies to the plant, any extra block laid due to poor soil will be laid at $ per block. Heat and Sheltering would be extra. AMOUNT �i 5 L:Com. r 9 Cy C 1 7 �3 C L. JUUL CONTRACTING COMPANY www.juulcontracting.com juulcont@hutchtel.net (320) 587-2989- Cell # 320-583-8741 Fax (320) 587-0964 Customer dame Billing Address JOB DESCRIPTION: r JOB ESTIMATE PHONE JOB NAME 1 LOCA TION z79ao 00 THIS ESTIMATE IS FOR COMPLETING THE JOB AS DESCRIBED ABOVE IT IS BASED CN OUR EVALUA^CN .ANO DOES NC T :NCLUCE MA'ERLAL PRICE INCREASES OR A1)QMONAL LABOR AND AAATERL4LS "4ICH MAY BE RECUIRED SHOULD UNFORESEEN PRCBLEAAS CR ACVERSE WEAT-HER CONDMONS ARISE AFTER TIRE WORK HAS STARTED YOU YVILL BE INVOICED WHEN THE JOB IS COMPLETED PAY-MENT IS CUE UPON RECEIPT OF THE INVOICE FINANCE CHARGE CF 1 ;-t°6 PER AAONTH- (ANNUAL FEE OF 18%1, IIVILI. BE CHARGED ON OUTSTANDING 3ALANICES CF MORE T -RAN 2C DAY S ESTIMATED JOB COST ACCEPTcD BY HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration of Resolution No. 14417 City Seasonal Pay Grid/Position Table Department: Administration LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Brenda Ewing Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Seasonal and temporary employees are utilized in the majority of City departments, at all times of the calendar year, and in various types of positions as noted on the attached position table. These positions are a critical component in the City efforts to provide City services to our citizens. Historically, the City has maintained a seasonal/temporary position pay grid and position table, but has not required official Council approval. Over time, as the number of seasonal/temporary position have increased, we have created a comprehensive compensation system that includes detailed position descriptions, pay grade, and pay steps. Staff is recommending that this be brought to the Council at this time for official adoption. Also, with the recent increases to the Minnesota minimum wage that was implemented in 2014 and includes increases in 2015 and 2016, staff feels it is important to have the Council endorse the pay grid and position table. Minimum wage increased to $8.00/hour on August 1, 2014, increases to $9.00 on August 1, 2015, and increases to $9.50 on August 1, 2016. Attached is the proposed 2015 City of Hutchinson 2015 Seasonal / Temporary Compensation Plan. Also enclosed are the current 2014 pay grid currently in use, and the proposed grids for 2015 and 2016. It is the intention of staff to immediately implement the 2015 grid, if approved by the Council. As the temporary and seasonal employee needs change frequently, it is also requested that the Council allow additions to and deletions from the position classification table throughout the year without requiring official Council action. Going forward, staff will present an annual Seasonal Pay Grid and Position Table to the Council for consideration at the beginning of each calendar year, starting in 2016. BOARD ACTION REQUESTED: Consideration and Approval of Resolution No. 14417 the 2015 City Seasonal / Temporary Compensation Plan. Fiscal Impact: Funding Source: Department Budgets FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14417 CITY OF HUTCHINSON 2015 SEASONAL / TEMPORARY COMPENSATION PLAN RESOLUTION ADOPTING PAY GRID AND POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE MARCH 24, 2015 WHEREAS, the City Council has considered the existing classification of seasonal and temporary positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Pay Grid and Position Classification Plan are hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. Additions to and deletions to the Position Classification may be made by management as necessary and without Council action. B. Filina of the Plan Upon adoption of the Resolution, a copy of the Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Seasonal / Temporary Compensation Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following tables are hereby adopted as the City Seasonal /Temporary Position Classification Assignment Table and the Seasonal Pay Grid. 2015 City of Hutchinson Seasonal / Temporary Position Classification Table S/T Positions by Grade S/T 1 Concessions Worker Event Center Attendant Gymnastics Aide PRCE Office Staff Rec Center Attendant Rink/Warming House Attendant Scorekeeper Tournament Worker Any other non -lifeguard employee under 18 (arena attendant, park maint., etc) S/T 2 Lifeguard Public Works Laborer Skating Instructor Temporary Liquor Sales Clerk* Water/Wastewater Laborer Youth Coach S/T 3 Arena Attendant Bike/Park Patrol Cemetery Mowing Event Center Maintenance Lifeguard - Shift Leader Park Maintenance Public Works Maintenance (facility related) Rec Center Attendant/Janitor Swimming Instructor S/T 4 Forestry Groundworker Streets/letter Assistant S/T 5 Seasonal Maintenance Lead Lifeguard Scheduler S/T 6 Adaptive Recreation Assistant Snow Removal I (light equipment) Youth Head Coach S/T 7 Forestry Intern Parks Maintenance Specialist S/T 8 Engineering Survey Crew Recreation Program Supervisor Seasonal Street Maintenance Specialist S/T 9 Arena Attendant/HVAC Mechanic S/T 10 S/T 11 Lifeguard Supervisor Snow Removal II - (heavy equipment) Swimming Supervisor Tournament Coordinator Seasonal Street Sweeper * Compensation for temporary liquor sales clerk is the minimum rate for the position of PT Liquor Sales Clerk on the City pay grid for regular positions. Attachment A 2015 CITY OF HUTCHINSON SEASONAL PAY GRID Adopted by the City Council this day of 12015. ATTEST: Matthew Jaunich, City Administrator Gary Forcier, Mayor Attachment B Step 1 Step 2 Step 3 Step 4 Step 5 Pay Grade Minimum Maximum S/T 1 9.00 9.25 9.50 n/a n/a S/T 2 9.25 9.50 9.75 n/a n/a S/T 3 9.50 9.75 10.00 10.25 10.50 S/T 4 9.75 10.08 10.40 10.73 11.05 S/T 5 10.00 10.43 10.85 11.28 11.70 S/T 6 10.50 11.13 11.75 12.38 13.00 S/T 7 11.00 11.83 12.65 13.48 14.30 S/T 8 12.00 12.90 13.80 14.70 15.60 S/T 9 13.00 13.98 14.95 15.93 16.90 S/T 10 14.00 15.05 16.10 17.15 18.20 S/T 11 1 15.001 16.131 17.251 18.381 19.50 Adopted by the City Council this day of 12015. ATTEST: Matthew Jaunich, City Administrator Gary Forcier, Mayor Attachment B 2014 - Post Minimum Wage CITY OF HUTCHINSON SEASONAL PAY GRID Step 1 Step 2 Step 3 Step 4 Step 5 Pay Grade Minimum Mid -Pt Maximum S/T 1 8.00 8.00 8.34 8.88 9.43 S/T 2 8.00 8.06 8.63 9.19 9.75 S/T 3 8.00 8.60 9.20 9.80 10.40 S/T 4 8.50 9.14 9.78 10.41 11.05 S/T 5 9.00 9.68 10.35 11.03 11.70 S/T 6 10.00 10.75 11.50 12.25 13.00 S/T 7 11.00 11.83 12.65 13.48 14.30 S/T 8 12.00 12.90 13.80 14.70 15.60 S/T 9 13.00 13.98 14.95 15.93 16.90 S/T 10 14.00 15.05 16.10 17.15 18.20 S/T 11 15.00 16.13 17.25 18.38 19.50 2015 PROPOSAL CITY OF HUTCHINSON SEASONAL PAY GRID Step 1 Step 2 Step 3 Step 4 Step 5 Pay Grade Minimum Maximum S/T 1 9.00 9.25 9.50 n/a n/a S/T 2 9.25 9.50 9.75 n/a n/a S/T 3 9.50 9.75 10.00 10.25 10.50 S/T 4 9.75 10.08 10.40 10.73 11.05 S/T 5 10.00 10.43 10.85 11.28 11.70 S/T 6 10.50 11.13 11.75 12.38 13.00 S/T 7 11.00 11.83 12.65 13.48 14.30 S/T 8 12.00 12.90 13.80 14.70 15.60 S/T 9 13.00 13.98 14.95 15.93 16.90 S/T 10 14.00 15.05 16.101 17.15 18.20 S/T 11 15.00 16.13 17.25 18.38 19.50 2016 PROPOSAL CITY OF HUTCHINSON SEASONAL PAY GRID Step 1 Step 2 Step 3 Step 4 Step 5 Pay Grade Minimum Maximum S/T 1 9.50 9.75 10.00 n/a n/a S/T 2 9.75 10.00 10.25 n/a n/a S/T 3 10.00 10.25 10.50 10.75 11.00 S/T 4 10.25 10.50 10.75 11.00 11.25 S/T 5 10.50 10.80 11.10 11.40 11.70 S/T 6 10.75 11.31 11.88 12.44 13.00 S/T 7 11.00 11.83 12.65 13.48 14.30 S/T 8 12.00 12.90 13.80 14.70 15.60 S/T 9 13.00 13.98 14.95 15.93 16.90 S/T 10 14.001 15.051 16.101 17.15 18.20 S/T 11 15.001 16.131 17.251 18.38 19.50 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: 2015 Airport Improvement Project (Runway, taxiway, apron reclaim) L9P15-09 Department: PW/Eng LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The airport is 50 years old this year. Over those years, there have been a number of improvements to the airfield and facilities. Maintenance of these assets is ongoing. For 2015, the proposed improvement is to reclaim the runway, taxiway, and primary apron. The pavements at the airport are 20+ years old, and in need of repair. The proposed project WILL NOT be done, UNLESS there are commensurate grants received from FAA and MnDOT. Project components include: Runway reclamation $1,166,463 Taxiway A reclamation 817,311 Apron reclamation 697,479 Taxiway A3 relocation 211,183 Construction administration 275,000 City administration 10,000 Total project $3,177,436 FAA grants $2,829,200 MnDOT grants 175,949 City funding (infrastructure maintenance) 162,287 Total funding $3,177,436 BOARD ACTION REQUESTED: Approval of resolutions ordering preparation of plans and specifications, approval of plans and specifications and ordering advertisement for bids. Approval of Work Order No. 4 with Bolton & Menk, Inc. for construction services. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 3,177,436.00 Total City Cost: $ 162,287.00 Funding Source: Infrastructure maintenance acct. Remaining Cost: $ 3,015,149.00 Funding Source: FAA & MnDOT grants RESOLUTION NO. 14415 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 9/PROJECT NO. 15-09 AIRPORT PAVEMENT IMPROVEMENTS WHEREAS, a resolution of the City Council adopted the Airport Capital Improvement plan for the following improvements: Runway 15/33; runway reclamation and paving by construction of bituminous surfacing, storm water/drainage, and appurtenances. Parallel Taxiway A, to include crossover taxiways Al to A5; taxiway reclamation and paving by construction of bituminous surfacing, storm water/drainage, and appurtenances. Primary apron; apron reclamation and repaving by construction of bituminous surfacing, storm water/drainage, and appurtenances. Relocation of Taxiway A3; taxiway removal and reconstruction by construction of bituminous surfacing, storm water/drainage, and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Bolton & Menk is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 14th day of April, 2015. Mayor: Gary Forcier City Administrator: Matt Jaunich project: RESOLUTION NO. 14416 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 9 / PROJECT NO. 15-09 AIRPORT PAVEMENT IMPROVEMENTS WHEREAS, the Engineer has prepared plans and specifications for the following described Runway 15/33; runway reclamation and paving by construction of bituminous surfacing, storm water/drainage, and appurtenances. Parallel Taxiway A, to include crossover taxiways Al to A5; taxiway reclamation and paving by construction of bituminous surfacing, storm water/drainage, and appurtenances. Primary apron; apron reclamation and repaving by construction of bituminous surfacing, storm water/drainage, and appurtenances. Relocation of Taxiway A3; taxiway removal and reconstruction by construction of bituminous surfacing, storm water/drainage, and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached and made a part hereof, are hereby approved. 2. The Engineer shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson website and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for 3 weeks, shall specify the work to be done, shall state that bids will be received by the City of Hutchinson until 10:00 am on Wednesday, May 6th, 2015, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the City Council at 5:30 p.m. on Tuesday, May 12th, 2015 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Council this 14th day of May, 2015. Mayor: Gary Forcier City Administrator: Matt Jaunich DOCUMENT 00100 - ADVERTISEMENT FOR BIDS Publication No. 8109 Runway, Taxiway, and Apron Reclamation Hutchinson Municipal Airport Letting No. 9/Project No. 15-09 FAA AIP No. 3-27-0042-16-15 S.P. No. A4304-33 Hutchinson, Minnesota RECEIPT AND OPENING OF PROPOSALS: Sealed proposals for the work described below will be received at the Office of the City Engineer, City of Hutchinson, 111 Hassan Street S.E., Hutchinson, MN 55350-2522 until 10:00 AM on Wednesday, May 6, 2015 of at which time the bids will be opened and publicly read. DESCRIPTION OF PROJECT WORK SCHEDULES: SCHEDULE 1: RUNWAY 15/33 RECLAMATION SCHEDULE 2: TAXIWAY A RECLAMATION SCHEDULE 3: APRON RECLAMATION SCHEDULE 4: TAXIWAY ALPHA 3 RELOCATION This work for Schedules 1-4 includes construction of approximately: Bituminous Full Depth Reclamation = 72,000 SY Subgrade Preparation = 72,000 SY Bituminous Paving = 20,000 TONS Concrete Paving = 1,800 SY together with numerous related items of work, all in accordance with Plans and Specifications. COMPLETION OF WORK: Contract time per schedule is as follows: Schedule 1 = 25 Working Days; Schedule 2 = 20 Working Days; Schedule 3 = 15 Working Days; Schedule 4 = 5 Working Days. All work under the Contract must be completed within the sum of allotted working days per schedules awarded, but shall not exceed 65 working days. PLANHOLDERS LIST, ADDENDUMS AND BID TABULATION: The planholders list, addendums and bid tabulation will be available on-line at www.bolton-menk.com. Any addendums will be mailed or faxed to all planholders. PRE-BID CONFERENCE: A pre-bid will be held on Wednesday, April 29, 2015 at 10:00 AM at the Hutchinson Municipal Airport Terminal Building. The purpose of the meeting will be to familiarize all concerned persons with the project and conditions at the airport. FUNDING SOURCES: The City of Hutchinson, MN, Federal Aviation Administration, and the Mn/DOT Office of Aeronautics are sources of funding for this project. Funding for the project is expected to be known in July or August. Therefore a portion of the work may be completed in 2016. FEDERAL CONTRACT REQUIREMENTS: The following Federal Requirements for Construction Contracting are incorporated by reference and apply to this project: Buy American Preferences (Title 49 United States Code, CHAPTER 50 1) Foreign Trade Restriction: Denial of Public Works Contracts to Suppliers of Goods and Services of Countries that Deny Contracts to Suppliers of Goods and Services of Countries that Deny Procurement Market Access to U.S. Contractors (DOT Regulation 49 CFR PART 30) Davis Bacon Act (DOL Regulations 29 CFR Part 5) City of Hutchinson -T51.107406 ADVERTISEMENT FOR BIDS Runway, Taxiway, and Apron Reclamation PAGE 00100-1 V032112 © Bolton & Menk, Inc. 2015, All Rights Reserved Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246 and DOL Regulation 41 CFR PART 60) Government wide Debarment and Suspension and Government wide Requirements for Drug-free Workplace (DOT Regulation 49 CFR PART 29) DISADVANTAGE BUSINESS ENTERPRISES (DBE): The City hereby notifies all bidders that in regard to any contract entered into pursuant to this advertisement, Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit bids and /or proposals and will not be subject to discrimination on the basis of race, color, sex, age, religion, or national origin. TO OBTAIN BID DOCUMENTS: Complete digital project bidding documents are available at www.bolton- menk.com or www.questcdn.com. You may view the digital plan documents for free by entering Quest project #3822679 on the website's Project Search page. Documents may be downloaded for $20.00. Please contact QuestCDN.com at 952-233-1632 or info #,questcdn.com for assistance in free membership registration, viewing, downloading, and working with this digital project information. An optional paper set of project documents is also available for a nonrefundable price of $30.00 per set, which includes applicable sales tax and shipping. Any addendums will be mailed or faxed to all planholders. Please make your check to payable to Bolton & Menk, Inc. and send it to 12224 Nicollet Avenue, Burnsville, MN 55337-1649, (952) 890-0509, fax (952) 890-8065. BID SECURITY: A certified check or proposal bond in the amount of not less than 5 percent of the total amount bid, drawn in favor of City of Hutchinson shall accompany each bid. OWNER'S RIGHTS RESERVED: The Owner reserves the right to reject any or all bids and to waive any irregularities and informalities therein and to award the Contract to other than the lowest bidder if, in their discretion, the interest of the Owner would be best served thereby. The Owner also reserves the right to only award an amount of work to be constructed based upon the amount of available funding. Dated: April 3, 2015 Published: Matt Jaunich City Administrator Hutchinson Leader: April 15, 2015; April 22, 2015; and April 29, 2015 Finance and Commerce: April 15, 2015; April 22, 2015; and April 29, 2015 ****END OF SECTION**** City of Hutchinson -T51.107406 ADVERTISEMENT FOR BIDS Runway, Taxiway, and Apron Reclamation PAGE 00100-2 V032112 © Bolton & Menk, Inc. 2015, All Rights Reserved April 6, 2015 BMI Project No.: T51.107406 WORK ORDER No. 4 TO PROFESSIONAL SERVICES CONTRACT CONSTRUCTION ADMINISTRATION SERVICES FOR RUNWAY 15/33, TAXIWAY A, AND APRON RECLAMATION; TAXIWAY ALPHA 3 RELOCATION BETWEEN: The City of Hutchinson, A Minnesota municipal corporation (SPONSOR) AND: Bolton & Menk, Inc. (CONSULTANT) EFFECTIVE May 12t'', 2015 DATE: RECITALS City owns and operates the Hutchinson Municipal Airport (Butler Field) located in Hutchinson, Minnesota. 2. This is Work Order No. 4 to the Professional Services Contract, between City and Bolton & Menk, Inc. The Professional Services Contract effective May 8, 2012 is referred to herein as the "Master Agreement". AGREEMENT The Consultant agrees to provide Construction Administration services all required for the Runway 15/33, Taxiway A, and Apron Reclamation; Taxiway Alpha 2 Relocation project at the Hutchinson Municipal Airport (Butler Field) herein referred to as the Project. I.A. BASIC SERVICES PROJECT DESCRIPTION The project involves the full -depth reclamation of existing bituminous and aggregate base and repaving of new bituminous on Runway 15/33, Taxiway A, and the Apron. The project also involves relocating Taxiway Alpha 3 approximately 200' to the north to prevent direct access from the Apron to the Runway. The project will be let for bid on May 6t'', 2015. The construction of this project is contingent upon FAA State Apportionment Funding. The amount of FAA State Apportionment Funding available for this project won't be known until June or July, 2015. All or a combination of the following schedules will be awarded contingent upon the available funding: • SCHEDULE 1 — Runway 15/33 Reclamation SCHEDULE 2 — Taxiway A Reclamation SCHEDULE 3 — Apron Reclamation SCHEDULE 4 — Taxiway Alpha 3 Relocation \\ramsey4\h\HUTC\T51107406\Agreements\BMI\DRAFT\HCD-Work Order No. 4 (Cnst Admin).docx Page 1 April 6, 2015 BMI Project No.: T51.107406 This Work Order assumes all four schedules will be awarded. If another combination is awarded, this Work Order shall be revised. PROJECT SCOPE For purposes of this Work Order, the Basic Services to be provided by the Consultant are as follows: TASK I. CONSTRUCTION MANAGEMENT 1.1 Pre -Construction Meeting Consultant will arrange for and conduct the pre -construction meeting. The Project Manager and the Resident Project Representative will establish this meeting to review Local, State, Federal Aviation Administration (FAA) and project specific requirements prior to commencing construction. The meeting will be conducted at the Airport and will include the Sponsor/Owner, Mn/DOT Aeronautics (if available), Subconsultants, FAA DMA -ADO (if available), Contractor, Subcontractors and utility companies. This task will include: • Scheduling the meeting, sending invitations, providing meeting materials and pre -meeting exhibit and material preparation. • Obtain and review the project construction schedules from the contractor or contractors prior to presentation at the preconstruction meeting. The Owner should be provided copies of all construction schedules. • Prior to preconstruction meeting, furnish the name of the Project Engineer with qualifications for approval by the Owner. Project Engineer means Engineer as defined in Section 10 (Section 10-18) of the General Provisions of the construction documents. • Preside at the preconstruction meeting, prepare a detailed record of the meeting and submit to the Owner and all participants. • Provide Contractor with a list of required submittals to be provided by Contractor and discussed at the meeting. • Provide Contractor with additional copies of Construction Documents and digital data (Project Drawings) as requested. 1.2 Initial Construction Layout Consultant shall perform initial survey work to establish construction limits and survey control. This will require one (1) field visit by a two -person survey crew. 1.3 Prepare Construction Management Plan The Resident Project Representative (RPR) will obtain the Contractor's Quality Control (QC) Program. After reviewing the QC Program, the Project Engineer will prepare the Construction Management Plan (CMP), which requires data to be extracted from the QC Program and combined with Sponsor information and Engineer information for project responsibilities. The plan will outline materials testing requirements as set forth in the construction documents and contained in FAA Advisory Circular 150/5370-10. The plan will summarize the types and \\ramsey4\h\HUTC\T51107406\Agreements\BMI\DRAFT\HCD-Work Order No. 4 (Cnst Admin).docx Page 2 April 6, 2015 BMI Project No.: T51.107406 frequency of testing required for quality acceptance in addition to the credentials of those performing the testing. The Construction CMP will be submitted to the Sponsor and FAA per FAA Policy and Procedures Memorandum (PPM) 53704A and will be followed throughout the project. 1.4 Prepare Contract Manuals The Consultant is required to check that the construction contracts are in order, verify Contractor has met DBE goals (or made valid good faith effort), Contractor has provided proof of insurance, the bonds have been completed, and the Owner, Contractor and applicable Agencies has been provided with adequate copies of the executed Contract Manual to include the Agreement and all addenda. The Plans will be updated to include all addenda items issued during bidding as necessary and adequate copies provided to the Contractor. Clerical will prepare the quantity sheets, field book, testing sheets, construction report format, etc. for use by the RPR. 1.5 Construction Management The Consultant will provide Construction Administration Services the scope of which is based on the following: • The Consultant and Sponsor agree that construction engineering services furnished shall be to the extent necessary to determine compliance with plans and specifications, including necessary general supervision of Resident Project Representative Services authorized by the Client. The Consultant and Sponsor agree that the Construction Engineering Services provided by the Consultant may actually be required to continue and exceed beyond the construction time element stated in the Client's agreement with the construction Contractor. When the extent of these construction services beyond the control of the Consultant occurs, the Client agrees that Consultant will be reimbursed for additional Construction Engineering Services in excess of the specified construction time period at a mutually acceptable fee negotiated at the time all the pertinent circumstances are known. Nothing herein shall be construed as imposing upon the Consultant's responsibility for the construction means, methods, techniques, sequences, safety programs, and procedures used by contractors. The Consultant agrees that Resident Project Representative services furnished under this Contract shall be to observe the work and to determine compliance with the plans and specifications, including representing the Client in coordination of construction activities among contractors and between contractors and utilities, and to accommodate the reasonable requirements of the Client on and around areas of construction. • When the Consultant is on the site, documentation will be maintained regarding construction progress and delays, quantities and percentages of work, tests performed, observations made and work accepted, problems encountered and instructions given to \\ramsey4\h\HUTC\T51107406\Agreements\BMI\DRAFT\HCD-Work Order No. 4 (Cnst Admin).docx Page 3 April 6, 2015 BMI Project No.: T51.107406 contractors, field changes and adjustments approved, and other records required or otherwise necessary to maintain a record of the work. The Consultant agrees to provide Construction Administration Services that include the following: Check and monitor construction activities and certify that all project work completed under observation of the Resident Project Representative is in substantial compliance with the plans, specifications and contract documents including any modifications by Change Order or otherwise, that all required tests were performed, and that such work is recommended for acceptance. • Provide interpretation of plans and specifications as requested. • Supervise and coordinate Subconsultant contracts for field observation and testing. • Review shop drawings and certificates submitted by contractors for compliance with design concepts, as required by the applicable sections of the technical specifications. • Review all periodic and final pay requests and explanation of variation between • Contract and final quantities prepared by Resident Project Representative. Coordinate Contractor approval and signature and submit to Client for approval. • Review weekly Construction Progress and Inspection Reports (FAA Form 5370-1) as prepared by Resident Project Representative and submit to Owner and applicable Agencies. • Prepare, review and process Field Orders, Change Orders to include a cost estimate, cost/price analysis, record of negotiations, review and evaluation of "Contractor's Request for Extension of Contract Time" and make recommendations regarding approval to the Client. Notify the Contractor that no work can start until approved by the Client. • Coordinate and meet with the Client for consultation and advice during construction to include conducting construction progress meetings. Coordinate with Owner's Representative including: • Review and evaluate "Contractor's Request for Extension of Contract Time" and submit recommendations to the Client. • Meet with the Client for consultation and advice during construction. • Coordinate on-site inspections of construction as requested. Make recommendations for acceptance or modification of work. W \\ramsey4\h\HUTC\T51107406\Agreements\BMI\DRAFT\HCD-Work Order No. 4 (Cnst Admin).docx Page 4 April 6, 2015 BMI Project No.: T51.107406 • Monitor that all testing required by the specifications is performed. Review and approve all materials reports prepared by the Resident Project Representative and/or Subconsultants. • Maintain record drawings from redline or working drawings prepared by Resident Project Representative as accumulated during the course of construction to show "Record Drawing" conditions. • Retain and review payroll reports of each contractor and subcontractor and monitor Contractor's compliance with paying employees as per established State Prevailing Wages and/or Federal Davis Bacon requirements. • Monitor Contractor's compliance with Disadvantage Business Enterprise (DBE) program (i.e. determine that the firms on the job are as stated in the plan. Determine that the volume of work and equipment used complies with the plan.) Report deviations to the Sponsor. 1.6 Resident Project Representative Services The Sponsor as part of this agreement authorizes Resident Engineering Services and the Consultant agrees to provide a Resident Project Representative, materials acceptance testing, and staking services in the execution of the Construction Engineering Services for the project work. The Sponsor and Consultant agree that the Consultant may employ the Resident Proj ect Representative on other work during periods of temporary job shutdown when such services are not required by this project. Normally, the Resident Project Representative will give intermittent part-time service on this project when construction is in progress to include temporary interruptions due to weather or mechanical failure. For this Project Full -Time Resident Project Representative services will be provided. It is anticipated the Project will be completed within 50 Working Days. This will include four (4) field inspection visits by the Senior Project Manager, ten (10) by the Project Manager, eighty (80) combined trips by the RPR, and five (5) by the land surveyor. Resident Project Representative Services shall be completed in accordance with the following: • Coordinate with the Testing Subconsultant to perform acceptance tests required to be provided by the Client in the construction Contract Documents. • Coordinate with Contractor regarding schedule, work progress, quality of work, and notify contractor of equipment and methods which do not comply with the Contract requirements. The Resident Project Representative shall notify the Client in the event that the Contractor elects to continue the use of questioned equipment and methods. Maintain daily records of the Contractor's progress and activities during the course of construction, to include progress of all work. These records document work in progress, quality and quantity of materials delivered, test locations and results, instructions provided the Contractor, weather, equipment use, labor requirements, safety problems, and changes required. \\ramsey4\h\HUTC\T51107406\Agreements\BMI\DRAFT\HCD-Work Order No. 4 (Cnst Admin).docx Page 5 April 6, 2015 BMI Project No.: T51.107406 • Evaluate and discuss potential Field Orders and Change Orders with the Contractor as necessary. • Evaluate possible material substitutions as requested by the Contractor. • Prepare, process and distribute to Project Engineer weekly Construction Progress and Inspection Reports (FAA Form 5370-1). • Measure and compute as -built quantities of all materials incorporated in the work and items of work completed, and maintain an item record account. • Prepare periodic Pay Requests for review by the Project Engineer and Contractor. • Monitor the contractor's compliance with airport operations to include coordination with airport manager, hangar owners and airport users and with the Construction Safety Phasing Plan (CSPP). • Attend and participate in construction progress meetings. • Coordinate the necessary construction staking/layout schedule as needed by the Contractor. • Perform other services as reasonably required by the Client and as outlined in the Contract Documents. TASK II. POST CONSTRUCTION SERVICES 2.1 Final Inspection and Documentation The Consultant will schedule and conduct a final inspection with the Sponsor, Contractor, State and FAA representatives to determine whether the project has reached substantial completion and the work is in accordance with the plans and specifications. The Consultant will document items found to be deficient. The Consultant will prepare a punch list correspondence including the deficient items and will forward this correspondence to the Contractor requiring correction of the items and request a schedule for completion. The Consultant will send a copy to the Sponsor and include a copy in the Grant Closeout Report. Once all of the punch list items have been completed to the satisfaction of the Sponsor, State and FAA, the Consultant will prepare a Certification of Construction Acceptance for the project. This certification will also be included in the Grant Closeout Report. Assemble documentation for the project closeout report once the project is complete. This will include gathering all construction documentation, supplemental agreements (if applicable), weekly reports, pay requests, testing result summaries, final certification documentation, and change orders in preparation for closeout. \\ramsey4\h\HUTC\T51107406\Agreements\BMI\DRAFT\HCD-Work Order No. 4 (Cnst Admin).docx Page 6 April 6, 2015 2.2 As -Built Plans BMI Project No.: T51.107406 The project team will collaboratively assemble a set of as -built plans for the project. The as -built plans will include field constructed conditions included as part of this Project including any field surveying required to compute final quantities and the drawings will become record information. The Consultant shall provide Owner with two (2) sets of reproducible "Record Drawings" in both digital and hardcopy format. 2.3 Prepare Construction Management Report The Project Engineer will prepare and submit a Construction Management Report (CMR). The report will summarize and document materials testing results as required per FAA Advisory Circular 150/5370-10. 2.4 Update Airfield Signage Plan Consultant shall update the Airfield Signage Plan to depict as -built conditions as a result of the project. 2.5 Update Airport Layout Plan Consultant shall update the Airport Layout Plan to depict as -built conditions as a result of the project. Eight (8) new copies of the ALP will be produced for CLIENT signature, State, and FAA -DMA -ADO approval. 2.6 Project Closeout Consultant shall prepare the FAA Project Financial Closeout Forms and Report and submit to the Sponsor for submittal at the conclusion of the project. I.B. ADDITIONAL SERVICES Consulting services performed other than those authorized under Section I.A. shall not be considered part of the Basic Services and may be authorized by the Sponsor as Additional Services. Additional Services consist of those services, which are not generally considered to be Basic Services; or exceed the requirements of the Basic Services; or are not definable prior to the commencement of the project; or vary depending on the technique, procedures or schedule of the project contractor. Additional services may consist of the following: • Additions to the project outside of this scope. • Additional Field Investigation required beyond those specified. • Completion of additional special studies not identified in Section I.A. • Periodic completion of grant reimbursement requests (i.e. Credit Applications). • Attendance of additional meetings beyond those identified in the above scope. • All other services not specifically identified in Section I.A. \\ramsey4\h\HUTC\T51107406\Agreements\BMI\DRAFT\HCD-Work Order No. 4 (Cnst Admin).docx Page 7 April 6, 2015 I.C. CONSIDERATION BMI Project No.: T51.107406 The services described above in Section I.A. BASIC SERVICES shall be provided on a LUMP SUM basis as follows: TASK I — CONSTRUCTION MANAGEMENT $ 240,000.00 TASK 11— POST CONSTRUCTION SERVICES $ 30,000.00 TOTAL AUTHORIZED FEE $ 270,000.00 Progress payments shall be made in accordance with the Attached Fee Schedule and Section III of the Master Agreement. I.D. SCHEDULE The consulting services authorized under Section I.A. will be performed under the following chedule or as authorized by the CLIENT as the BASIC SERVICES proceed. TASK TASK DATE I CONSTRUCTION MANAGEMENT June 2015 — June, 2016 11 POST CONSTRUCTION SERVICES November 2015 — June, 2016 I.E. AUTHORIZATION City of Hutchinson, Minnesota Attest: Mr. Gary Forcier Mayor Mr. Matt Jaunich City Administrator Bolton & Menk, Inc. By: Ronald A. Roetzel E. Principal / Aviation Services Manager i \\ramsey4\h\HUTC\T51107406\Agreements\BMI\DRAFT\HCD-Work Order No. 4 (Cnst Admin).docx Page 8 DETAILED WORK PLAN ESTIMATED PERSON -HOURS AND FEES SPONSOR: HUTCHINSON MUNICIPAL AIRPORT PROJECT: RUNWAY, TAXIWAY, ANDAPRON RECLAMATION BMI PROJECT No.: T51.107406 CONSULTANT: BOLTON & MENK, INC. WORK ORDER NOA CONSTRUCTION ADMINISTRATION SERVICES BOLTON & MENK, INC. Engineering Fee TASK 1 -CONSTRUCTION MANAGEMENT $240,000.0 TASK 2 - POST CONSTRUCTION SERVICES $30,000.0 TOTAL WORK ORDER NOA $270,000.00 Item No. Senior Project Manager $165.00 Project Manager $130.00 Project Engineer $100.00 Engineering Technician $90.00 Licensed Land Surveyor $110.00 Airport Planner $125.00 Clerical $75.00 Total Hours Cost Summary 1.1 1 - CONSTRUCTION MANAGEMENT Pre -Construction Meeting 4 ir 16 41 16 0 0 0 4 40 $4,640.00 1.2 Initial Construction Layout 0 5 12 0 12 0 0 29 $3,170.00 1.3 Prepare Construction Management Plan 4 16 24 0 0 0 4 48 $5,440.00 1.4 Prepare Contract Manuals 2 4 0 0 0 0 4 10 $1,150.00 1.5 Construction Management 80 320 47 40 0 0 40 527 $66,100.00 1.6 Resident Project Representative Services Number of Days 4 10 65 15 5 0 0 Hours per I)ayl 10 10 12 12 10 10 10 Total Hoursl 40 i 100 1 780 1 180 i 50 0 0 1150 $119,300.00 Estimated Total Man-hoursl 130 1 461 1 879 1 220 1 62 0 52 1804 Summary Costsl $21,450.00 1 $59,930.00 1 $87,900.00 1 $19,800.00 1 $6,820.00 $0.00 $3,900.00 Expenses Rate Mileagel 500 1 1500 1 10000 1 2000 1 1000 1 0 i 0 1 15000 1 $0.58 $8,700.00 Lodging 0 0 0 0 0 0 0 0 $100.00 $0.00 Meals 5 10 65 15 5 0 0 100 $15.00 $1,500.00 Geotechnical Subconsu lta ntl 0 1 0 1 0 1 0 1 0 1 0 1 0 1 1 1 $30,000.00 $3070.00 Total Expenses $40,200.00 TOTAL TASK 1 -DESIGN $240,00 2.1 TASK 2 - POST CONSTRUCTION SERVICES Final Inspection and Documentation 4 24 24 8 0 0 3 63 $7,125.00 2.2 As -Built Plans 2 8 16 16 0 0 8 50 $5,010.00 2.3 Prepare Construction Management Report 4 8 24 16 0 0 8 60 $6,140.00 2.4 Update Airfield Signage Plan 2 4 8 8 0 0 0 22 $2,370.00 2.5 Update Airport Layout Plan 2 4 16 8 0 4 0 34 $3,670.00 2.6 Project Closeout 3 16 8 0 0 0 24 51 $5,175.00 Estimated Total Man-hours 17 64 96 56 0 4 43 280 Summary COSTS $2,805.00 $8,320.00 $9,600.00 $5,040.00 $0.00 $500.00 $3,225.00 Expenses Rate Mileagel 150 i 450 i 150 i 0 i 0 i 0 i 0 i 750 1 $0.58 $435.00 Lodging 0 0 0 0 0 0 0 0 $100.00 $0.00 Meals 1 3 1 0 0 0 0 5 $15.00 $75.00 Total Expenses $510.00 TOTAL TASK 2 -BID ADMINISTRATION H:\HUTC\T51107406\Agreements\BMI\DRAFT\HCD-Work Order No.4 Fee Analysis (Const Admin).xls A April 14, 2015 City of Hutchinson Hutchinson Municipal Airport — Butler Field Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 2015 AIRPORT IMPROVEMENTS (Repave Runway, Taxiway, Apron) Introduction The airport is 50 -years old in 2015. Over the years, a number of improvements have been made to airfield infrastructure and to facilities. Maintenance of these assets is ongoing. Proposed Improvements The project area consists of the runway, parallel taxiway, taxiway crossovers, and the primary apron. These areas have been identified as needing repair through discussions with the Federal Aviation Administration (FAA), the Minnesota Department of Transportation Office of Aeronautics (MnDOT), the Airport Engineer (Bolton & Menk), and Public Works staff. The proposed project consists of reclaiming all areas of pavement in the improvement area, grading, limited drainage improvements, limited electrical and signage improvements, re- grading, subgrade corrections, and repaving. Implementation of this project is subject to funding available from FAA, MnDOT, and the City of Hutchinson. No project will be awarded until FAA and MnDOT grants for the work have been secured by the City of Hutchinson. If necessary, any portion of the project may be deferred if no grant funds are available. Process This project will be funded primarily with grants from FAA and MnDOT. The City's portion of the project will be funded from Infrastructure Maintenance funds. No bonds will be issued for this project. No assessments to property owners will be generated for this project. Schedule & Construction Items Construction is anticipated to begin shortly after receipt of grants and final approval of the project by the City Council. This approval is expected in the period between late July, 2015 and early September 2015. Construction is anticipated to take place once the project is approved until late fall/early winter of 2015. It may be necessary to complete some portions of the project in early 2016. General Information Please feel free to contact John Olson, Public Works Manager, at 320-234-4473 or jolsonkci.hutchinson.mn.us if you have any questions, comments, or concerns that you would like addressed. Proiect Scope Runway 15/33; runway reclamation and paving by construction of bituminous surfacing, storm water/drainage, and appurtenances. Parallel Taxiway A, to include crossover taxiways Al to A5; taxiway reclamation and paving by construction of bituminous surfacing, storm water/drainage, and appurtenances. Primary apron; apron reclamation and repaving by construction of bituminous surfacing, storm water/drainage, and appurtenances. Relocation of Taxiway A3; taxiway removal and reconstruction by construction of bituminous surfacing, storm water/drainage, and appurtenances. Estimated Project Costs & Funding Estimated Construction Cost $2,892,436 Estimated Project Expenses $ 285,000 Estimated Total Project Cost $3,177,436 Federal Aviation Administration Grants $2,839,200 Minnesota Department of Transportation Grants $ 175,949 Infrastructure Maintenance account $ 162,287 Estimated Funding $3,177,436 Citv Pays For ■ Airport Project — FAA pays for about 90% of the project, MnDOT pays for about 5% of the project, and the City pays approximately 5% of the total project costs. Propertv Owner Pays For ■ Airport Project — There are no assessments for this project. There will be no bonds issued for this project. HUTCHINSON MUNICIPAL AIRPORT -BUTLER FIELD RUNWAY, TAXIWAY, AND APRON RECLAMATION; TAXIWAY ALPHA 3 RELOCATION AIP 3-27-0042-16-15 FINAL ENGINEERS ESTIMATE H:\HUTC\TS1107406\Cost Est\Reclamation\HCD-Airfield Pavement Reclamation Final Cast Est.xlsx SCHEDULE 1: RUNWAY 15(33 RECLAMATION Isaa 3/25/151 REM ITEM D£SgtIPTION QUANTITY UNIT UNIT PRICE AMOUNT L_OM($9L) FEDERALIM%) STATE (99 I GP 105-02 MO81U24TION _ 1 LS 5 105.086.60 S 105,086.60 $ 5,254.33 $ 94,577.94 5 5,25433 2 GP50-06 CONTRACTOR STAKING _ _ _ _1 IS $ 10,510.00 $ 10,510.00 IS 525-50 $ 9,459.00 S 525.50 3 GP60-05 FIELOOFRCE _ 1 IS 5 2,500.00 $ 2,500.00 S 125.00 S 2,259.00 5 125,00 4 GP 100 CONTRACTOR QUALM CONTROL PROGRAM 1 IS $ 101000.00 5 10,0ODA6 $ S00.00 $ 9,000.00 $ $00,00 5 D•7D1-5.1 REMOVE AND SALVAGE 184NCH RCP APRON 1 EA 5 100.00 $ 100.00 $ 5.CO $ 90.00 S 5 00 6 .D -701-S.2 19 -INCH RCP _ 24 LF $ 50,00 $ 1,700,00 S 60,00 $ 1,030.00 S 60.00 7 D-701-5.3 INSTALL SALVAGEDIB-INCH RCPAPRON 1 EA $ 100.00 S 10000 $ 5.00 5 90.00 5 5.00 8 L-108-5.1 NO.6 AWG, BARE COPPER COUNTERPD15E WIGROUND RODS 112 LF $ 2.25 5 252,00 S 12.60 S 226.80 S -12.60 9 L-108-5.2 NO.$ AWG, SXV, L$24, TYPE C CABLE, INSTALLED IN DUCT 234 LT $ 2.50 $ 585,00 $ 29.25 S 526.50 29.25 10 L -11D-5.1 2 -INCH, SCHEDULE 40 PVC CONDUIT 50 LF $ 10.00 5 500.00 $ 25.0 IS _5 450.00 5 25.00 11 P-101-5.1 SAW -CUTTING BITUMINOUS PAVEMENT 160 1F S 2.00 $ 32000 S 16.00 5 288.00 $ 161% 12 P-M-cl UNCLASSIFIED EXCAVATION 640 Cy $ 25.00 $ 16,0D0.00 $ 800.06 S 14,400.00 S 800,00 13 P-4131.8-1 BITUMINOUS BASE COURSE 4549 TON 5 80-00 S 363,920.00 $ 18,196.DD 5 327,528.00 S 18,196.00 14 P401-8.2 BITUMINDUSSURFACE COURSE_ 4500 TON S 80.00 $ 3601000,00 S 18,00ODO S 324,000.00 S 1$000, 15 P-603-5-1 BITUMMOUSTAC%COAT 3369 SY 5 3.00 $ 10,10700 $ 505.35 IS 9,096.30 S 505.35 16 P£20 -5A TEMPOARARY PAVEMENT MARKING, WHITE, SO%APPLICATION 23791 SF $ 1100 5 23,791.00 5 L189.55 S 21,4I1.90 S 1189.55 I7 P-620-$.2 TEMPOARARY PAVEMENT MARKING, YELLOW, 50% APPLICATION 790 SF $ _ _ SAD $ 790 -DO $ _ 39.50 $ 7.11,00 5 39.50 18 P-620-53 PAVEMENT MARKING, WHITE 23791 SF $ .LOO 5 23,791.00 $ 1,189.55 $ 21,411.90 5 :,18945 19 P32D-5.4 PAVEMENT MARKING, YELLOW 790 SF $ VD) 5 790.00 $ 39.50 $ 711.00 5 39.50 20 P-620-55 PAVEMENT MARKING, BLACK SABI SF 5 1.90 S 8,881.00 $ 444.05 $ 7,992,90 5 444.D5 21 T4DL4.1 SEEDING 2 ACRE $ 1,00090 $ 2,000,00 S 100.00 S 1,800.00 5 22 f9D1 -5.1 FERTILIZING 2 ACRE S 10.00 S ,00 2,900.00 5 10000 $ 1,8090 0. 5 _10000 200.90 Z3 T-905-5.1 SALVAGED TOPSOIL _ _ _ _ 2_ -ACRE S 2,000,00 S 4,000.00 5 200,00 S 31600.00 S 100.90 24 T-905-5.2 TOPSOIL 930 Cy 5 25.00 S 23,250.00 $ _ $ 20,925.00 S 1,162.50 25 T408.5.1 MULCHING 2 ACRE 5 1p00.00 5 2,000.90 5 __kI62.50 100.00 S L800100 S 10600 25 NS016L .AIRFIELD SAFETYAND TRAFFIC CONTROL 1 LS 5 5,00000 $ S,0CD.00 S 250-00 5 4,500ADS 25000 27 N502-01 'BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH DEPTH 33335 SY $ 2.50 $ 83,337.50 $ S 75,0 - 03.75 $ _ 4,?66.8866.86 28 NS02-02 SUBGRADE PREPARATION 33335 SY $ 2.50 5 83,337.50 $ _4,566.88 4,166.88 $ 75,003.75 5 4,±66.88 29 N502-03 SUBGRADE CORRECTION 741 CY S 20.00 $ 14,814.00 $ 740.70 5 33,332.60 5 740,70 30 N503-03 REMOVE AND SALVAGE GUIDANCE SIGN 5 EA $ 300.00 $ 1,500,00 5 75.00 S 1,350.00 $ 75.00 31 N504-03 INSTALL SALVAGED GUIDANCE SIGN 5 FA $ 1,200.00 $ 6,00000 $ MID S 5,400.00 $ 300.00 CONSTRUCTION SCHEDULE 1 $ _1_,166,462.60 $ 58,323.13 $ 1,049,816.34 S 58,323,13 DESIGN ENGINEERING $ - 5 - $ - S - _ _ CONSTRUCTION INGINEERI NG $ 13OXZ-30 5 5,545.11 5 99,BLL89 S 5,545,11 CITYADMINISTRATION $ 41032.80 5 201.64 S 31629.52 S 20164 TOTAL SCHEDULE $ 1,281,397.51 $ 64,069.88 $ 1,153,257.76 $ 64,069-88 H:\HUTC\TS1107406\Cost Est\Reclamation\HCD-Airfield Pavement Reclamation Final Cast Est.xlsx SCHEDULE2: TAXIWAY A RECLAMATION ITEM DESCRIPTION 32 GP 105-02 MOBILIZATION_ 33 GP 50-06 :CONTRACTOR STAKING 34 GP 60-05 FIELD OFFICE 35 GP 100 CONTRACTOR QUAM CONTROL PROGRAM 36 P-101-5.1 SAW -CUTTING BITUMINOUS PAVEMENT 37 P-101-5.2 REMOVE BITUMINOUS PAVEMENT 38 P-401-8.1 BITUMINOUS BASE COURSE 39 P-401-8.2 BITUMINOUS SURFACE COURSE 40 P-603-5.1 BITUMINOUS TACK COAT 41 P-620-5.4 PAVEMENT MARKING, YELLOW 42 T-901-4.1 SEEDING 43 T-901-5.1 FERTILIZING 44 7905-5.2 TOPSOIL 45 T-908-5.1 MULCHING 46 NS01-01 AIRFIELD SAFETY AND TRAFFIC CONTROL 47 W 2-01 BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH _DEPTH 48 NS02-02 :SUBGRADE PREPARATION 49 NS02-03 :SUBGRADE CORRECTION RUAwnT9 UNIT INNTpwm AMOUNT LOCAt �55&j FEDERAL (W%) STATE(5%( _ _1 _ LS S 74,300.98 5 74,300.98 $ 3315.05 5 66,870.88 3 1 _ LS $ 7,249.76 $ 7,249.76 5 362.49 5 6.524.78 $ _3,715.05 362.49 1 LS $ 1,000.00 $ 1,000.00 550.00 $ -250.60 900.00 5 50.00 1 Ls S 5,000.00 5 9,000.00 5 $ 4,500.00 5 250.00 320 LF 5 2.00 5 640.00 $ 32.00 $ 576.00 S 32.00 1242 SY 5 2.00 $ 2,484.00 $ $ .4235.60 5 124.20 3435 TON 5 80.00 $ 274,800.00 $ _124,20 }3,740.00 $ 147,320.00 $ 3435 TON $ 80.00. $ 274,800.00 $ $ 247.320.01) $ _L3,74.0.00 13.740.00 2544 SY $ 3.00 5 7,632.00 $ _27,74000 381.60 $ $ 381.60 5910 SF $ $ 5,910.00 $ 295.50 5 _5,868.80 5,319.90 5 295.50 2 ACRE $ _1.00 1,000.00 $ _ 2,000.00 5 100.00 5 1,8DQ00 S 100.00 2 ACRE $ ;,000.00 5 2,000.00 $ 100.00 S 1,800.00 $ 100,00 915 CY $ 25.00 $ 22,875.00 $ 1,143.75 $ 20,587.50 $ 1,143.75 2 ACRE $ 1,000-00 S 2,000.00 $ 100.00 $ 1,800.00 $ 100.00 1 LS $ 2,500.00 $ 2,500.00 $ 125.00 $ 2,25600 5 125.00 2426_7 SY $ 2.50 $ 60,667.50 $ 3,033-38 5 54,600.75 S 3,633.38 24267 SY $ 2.50 5 _ _ 60,667.50 5 3,033.38 $ 54,600.75 5 3,033.38 539 CY 5 20.00 $ $ 539.20 $ 9,705.60 $ 539.20 CONSTRUCTION SCHEDULE 2 $ _10,784.00 817,310.74 $ 0,865.54 $ 735,579.66 $ 40,865.54 DESIGN ENGINEERING 5 - $ _ - $ - S CONSTRUCTION ENGINEERING $ 77,706.29 $ 3,885.31 5 69,935.56 S 3,685;31 CITY ADMINISTRATION $ 2,825.68 $ 141.28 $ 2,543.11 5 141.28 TOTAL SCHEDULE $ 897,842.71 $ 44,.14 $ 892 808058.44 5 49,692,14 H:\HUTC\T51107406\Cosi Est\Reclamation\HCD-Airfield Pavement Reclamation Final Cost Est.xlsx SCHEDULE& NEM 50 _GP 105-02 51GP 50-06 52 _ GP 60-05 53 GP 100 S4 P-101-5.1 55 P-101-52 S5 P-101-5.3 57 P-101-5.4 58 P-1524.1 59 P-154-5.1 60 8208-5.1 61 P-401-8.1 62 P_401_8.2 63 P-501=8.1 64 P-603-5.1 65 P-620-5.4 66 P-620-5.5 67 T-901-4.1 68 T-9015.1 69 T-905-5.2 70 T-908-5.1 71 NS01-01 72 N502-01 73 NS02-02 - 74 _ NS02-03 _ 75 NS05-01 76 N505-02 50 GP 50-06 61 P-401-8.1 62 P-401-8.2 64 P-603-5.1 72 N502-01 73 NS02-02 74 NS02-03 APRON RECLAMATION 93 93 DESCRIPTION QUANT! MOBILIZATION 1 CONTRACTOR STAKING 1 _ FEW OFFICE 1 CONTRACTOR QUALITY CONTROL PROGRAM 1 _ _ _ SAW -CUTTING BITUMINOUS PAVEMENT 928 REMOVE BITUMINOUS PAVEMENT 1804 _ REMOVE CONCRETE PAVEMENT 75 REMOVE AIRCRAFT TIE -DOWNS 15 UNCLASSIFIED EXCAVATION 120 SUBBASE _ 3203 CRUSHED AGGREGATE BASE COURSE 300 BITUMINOUS BASE COURSE 1767 BITUMINOUS SURFACE COURSE 1767 PORTLAND CEMENT CONCRETE PAVEMENT, 61NCHES 1733 BITUMINOUS TACK COAT 1309 PAVEMENT MARKING, YELLOW _ _ 1375 PAVEMENT MARKING, BLACK _ 250_ SEEDING 1,000.00 $ ,FERTILIZING 1 TOPSOIL 195_ MULCHING 1 ,AIRFIELD SAFETY AND TRAFFIC CONTROL 1 _ BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH DEPTH 1302 _ _ SUBGRADE PREPARATION 1302 SUBGRADELORRECTION 289 AIRCRAFT TIE -DOWNS IN BITUMINOUS 5 AIRCRAFT TIE -DOWNS IN CONCRETE _ 10 pD7AL 41Y STATE ELIGIBLE ONLY 3,927.00 $ M051UZATiON BITUMINOUS BASE COURSE BITUMINOUS SURFACE COURSE 93 93 SITU M (NOUS TACK COAT 69 BITUMINOUS FULL DEPTH RECLAMATION, 8 -INCH DEPTH 69 SUBGRADE PREPARATION 69 SUBGRADE CORRECTION 15 Y UNIT 0 0 UNIT PRICE LS $ 61,522.89 $ LS __ $ 6,274.91 $.00 LS $ 1,000 $ LS $ 21500.00 $ LF $ 2.00 $ SY $ 500 5 SY $ 10.00 S SET 5 500,00 5 CY $ 25.00 5 Cr S 50.00 $ CY S E0-00 5 TON $ 80.60 S TON_ _ S 80.00 5 SY __$ 65.00 5 SY $ $ SF $ _3.00 1.00 5 SF 5 _ 1.00 $ ACRE $ 1,000.00 $ ACRE $ 1,000.00 $ CY _ $ 25.00 $ ACRE $ 1,000.00 $ LS S 11000.00 S SY $ 2.50 $ SY $ 2.50 $ CY S 20.00 $ 7,06800 5 2,000.00 $ _SET _$ SET $ 1,000.00 $ LS $ 1,884.30 5 TON S 80.00 $ TON S 80.00 5 SY $ 3.00 $ 0 SY 5 2.50 S 0 5Y S 2.50 $ CY $ 20.00 $ CONSTRUCTLON SCHEDULE 3 $ DESIGN ENGINEERING $ CONSTRUCTION ENGINEERING $ CITY ADMINISTRATION $ TOTAL SCHEDULE $ AMOUNT LOCAL (S%) FEDERAL (90%) STATE (5%) 61,522.89 S 3.076-14 $ 55,37060 s 3.076.14 5 313.75 S 5.647.42 S 313.75 _6,274.91 1,000.00 5 50.00 $ 900.00 $ sc.DO 2,500.00 $ 125.00 $ 5 _71'.00 1,856.00 S 92.80 S _2,250.00 1,670.40 $ 9280 9,020.00 5 451.00 $ _ _81118.00 $ 451,00 750.00 S 37.50 S 675.00 5 37.50 7,500.00 S 375.00 S 6,750.00 $ 375.00 3,01IDM $ 150.00 S 2,700.00 $ 3.50,00 60,150.00 $ 3,007.50 $ 54,t35.00 5 1007.50 24,000.00 5 1,20000 5 211600.00 5 141,360.00 $ 7,068.0() $ 127,224.00 S _1_200.00 7,068.00 141,360.00 5 7,06800 5 1_27,224.00- S 7.068.00.. 112,645.00 _ $ 5,632.25 $ 101,380.50 $ 5,632.25 3,927.00 $ 196.35 $ 3,534.30 $ 196.35 1,375.00 S 68.75 $ 1,23750 $ 68.75 250.00 $ 12.50 $ 225.00 $ 12.50 500.00 $ 25.00 $ 450.00 S 25.00 500.00 $ 25.00 S _ 450.00 $ 25.00 4,875.00 $ 243.75 S_ _ 0,383.50 S 243 75 500.00 S _ _ 25.00 $ 450.00 _ $ 75.00 1,000.00 $ 50.00 S 900.00 $ 50.00 32,550.00 $ 1,627.50 $ _ 29,295.00 $ 1,627.50 32,550.00 $ 1,627.50 $ 29,295.00 $ 1,627,50 5,786.00 $ 289.30 $ S,207.40 $ 289.30 10,000.00 $ 500,00 5 9,DD0.00 5 500.00 10.00100 $ SD0.00 S S.D00.00 S 500,00 LOCAL (2M6l_ F'EDEAAL (0%) STATE W%) 1,884.3D $ 376.86 $ - 5 _. 1,E07.4t 7.44000 5 1,488.00 S - $ 5,952.00 7,440.00 S 148800 S - $ 5,952.00 207.00 41.40 $ _ - $ 165.60 _$ 1,725.90 S _ 345.00 $ - $ _ 1,330..^.0 1,725.00 $ 345.00 $ $ 1,386.00 306.00 $ 15.30 $ 5 244.80 697,479.10 $ 37,937.15 $ 609,076.62 $ 50,419.43 66,313.23 5 102.619.99 S 1,647.552.26 S _ 2,411-39 5 42,679-29 S 685.211-20 S _136,384.56 5_63ZL86 756,203-72 $ 183,236.43 $ 2,941,840.08 $ 243,525.85 H:\HUTC\T51107406\Cost ESt\Reclamation\HCD-Airfield Pavement Reclamation Final Cost Est.xlsx 2015 ENTITLEMENT BALANCE $ 394,44300 FFY2015 STATE APPORTIONMENT REQ'D $ 2,444,756.54 _ _ PROGRAMMED STATE APPORTIONMENT $ 1,957.500.)8 DEFICIT $ 487,256.54 H:\HUTC\751107406\Cost Est\Reclamation\HCD-Airfield Pavement Reclamation Final Cost Est.xlsx SCHEDULE 4: TAXIWAY ALPHA 3 RELOCATION ITEM DESCRIPTION UNIT UNIT PRICE AMOUNT LOCAL(5%) FEDERAL(90%) STATE(SA) 77 GP 50-06 MOBILIZATION _ _ _S LS $ 19,198.49 $ 11198.49 $ 959.92 $ 17,278.64 $ 959.92 78 GP 50-06 CONTRACTOR STAKING 1 LS $ 1,749.36 $ 1,749.36 $ 87.47 $ 1,574.42 S 87,47 79 GP 60-05 FIELD OFFICE 1 LS $ 1,000.00 $ 1,000.00 $ 50.00 $ 900.00 5 50.00 80 GP100 CONTRACTOR QUALITY CONTROL PROGRAM 3 LS 5 5.000.00 S 5,000.00 $ 750.00 S 4,$00.00 S 25000 81 t-108-5.1 N0,6 AWG, 9ARE COPPER COUNTERPOISE W/GROUND ROD$ 622 _ LF S 2.25 $ 1,399 -SO $ 6958 5 _ 1,259.55 S 69,98 82 1-7.08-5-2 NO.8 AWG, SKV, L-824, TYPE C CABLE, INSTALLED IN DUCT 1082 LP $ 2.50 5 2;70$,00 5 135.25 $ 2,434.50 S 135 25 83 L-1305.1 2,INCH, SCHEDULE 40 PVC CONDUIT 350 LF $ 10.00 $ 3,500.00 $ 135.00 $ _ 3,150.00 S 175.00 84 L-110-5.2 2 -INCH RIGID STEEL DUCT 45 LF S 25.00 $ 1,125.00 $ 56.25 S 1,012.50 S 5625 85 L-115-5.4 ELECTRICAL HANDHOLE, L-867 1 EA $ 5 900.00 $ 05.00 S 810.00 5 45.00 86 P-101-5.2 _ REMOVING BITUMINOUS PAVEMENT_ 1294 _900.00 SY $ 5.DD $ 6.470.G0 5 323.50 S 5,823.00 9 323.50 87 P-152-4.1 .UNCLASSIFIED EXCAVATION 117$ _ CY 5 20.00 S 23,500.00 $ 1;175.00 $ 21,150.00 $ 1,175 CD 88 P-152-4.2 REMOVE SUBDRAIN 280 LF S 5.00 $ 1,400.06 $ 70.00 $ 1,260.00 $ 70.00 89 P-1545.1 SUBBASE 918 CY $ 50.00 $ 45,900.00 $ 2,295.00 $ _ 41,310.00 S 2,Z95 0C 90: P-156-5.1 INSTALLATION AND REMOVAL OF SILT FENCE 220 LF S 2.00 $ 440.00 $ 22.00 $ 396.00 S 72200 91 P-208-5.1 CRUSHED AGGREGATE BASE COURSE _ 207 CY $ 80.00 $ 15.560,00 $ 828.00 S 14,904.00 S 828,00 92 P-401-8.1 BITUMINOUS BASE COURSE _ _ _ _ 159 TON 5 100.00 $ 15,900,00 $ 795.00 S 5 93 P-403-8.2 BITUMINOUS SURFACE COURSE_ 159 TON $ 100.00 $ 15,900.00 5 795.00 5 _34,310,00 14,310.00 5 _795,00 79500 94 P-603-5.1 BITUMINOUS TACK COAT 118 Sy $ 3.00 $ 354.00 S 17.70 5 318.60 $, 17.70 95 P-620-5.4 PAVEMENT MARKING, YELLOW 1532 SF $ 1.00 $ 1,532.00 S 76.60 $ 1,378.80 $ 7660 96 T-901-4.1 SEEDING 1 ACRE S 1,000.00 S 1000.00 $ SO_DO S 900,00 5 50.00 97 T-901-5.1 FERTIU7ING 1 ACRE S 1,000.00 $ 1,000.00 S 50.00 $ 900.00 S 5000 98 T-905-5.1 '.SALVAGEDTOPSOIL _ 1 ACRE 5 2_.000.D0 S 2,000.00 $ 100.00 $ 1,800.00 $ 100.00 99 T-905-5.2 TOPSOIL _ _ 1,094 CY S 25,00 $ 27,350.00 $ _ $ 24,615,00 $ L_ 36750 100 T-908-5.1 MULCHING _ 1 ACRE $ 1,0_00.00 $ 11000.00 $ _1,367.50 50.00 $ 900.00 $ 50,00 101 N501-01 AIRFIELD SAFETY AND TRAFFIC CONTROL 1 IS�$ 1,000.00 $ 1,000.00 $ 50.00 $ 900.00 S 50.00 102 NS03-01 REMOVE AND SALVAGE RETROREFLECTIVE MARKER 10 EA $ $ 500.00 $ 25.00 $ 450.00 5 25w 103 NS03-02 REMOVE AND SALVAGE LIGHT 7 _50.00 EA $ 200.00 S 1,400,00 $ 70.00 S 2,260.00 S 70.00 104 NS03-03 REMOVE AND SALVAGE GUIDANCE SIGN 1 FA S 300,00 $ 300,00 $ 15.00 $ 270.00 $ 15,00 105 N504-01 L-861 RUNWAY EDGE LIGHT _ 1 EA $ 1,100.00 $ 1,100.00 $ 55.00 $ 990.00 $ 55.00 106 N504-02 L-861TTAXIWAYEDGELIGHT _ 6 EA $ 1,100.00 $ 6,600-00 $ 330.00 $ S 330.00 107 _ NSO4-03 INSTALL SALVAGED GUIDANCE SIGN_ 1 EA $ 1,200.00 $ 1,200.00 $ 6000 $ _5,940.00 i,08C.00 5 60.00 108 NSO4-04 (4538ETROREFLECTIVE MARKER 8 EA 5 200.00 5 1,600.110 S 80.00 S 1,440.00 i 80.60 109 N504-05 INSTALL SALVAGED RETROFLECTIVE MARKER 6 EA $ TOO 00 S 600.00 S 30.D0 S 540.00 S 30. DO _ CONSTRUCTION SCHEDULE 5; $ 211,38934 S 10,SM.17 5 190,065.07 i 10,559.17 DESIGN ENGINEERING $ - $ 5 . 5 _ CONSTRUCTION ENGINEERING 5 20.078.38 $ 1,003.92 $ 18,070.54 $ 1,003,92 CITY ADMINISTRATION S 730.12 $ 36.51 $ 657.11 S 36,57. TOTAL SCHEDULE 5 $ 231,991.84 $ 11,599.59 i $ 208,792.66 $ 11,59959 SCHEDULES 1-4 TOTALS AMOUNT _' STATE TOTAL CONSTRUCTION: $ 2,842,435.78 $ _ 147,684,98 S 2,$84537.63 S 160,367.26 PERCENTAGES 5.10590% 89.35506% 5.53745% DESIGN ENGINEERING SERVICES $ ESTIMATED CONSTRUCTION ADMINISTRATION SERVICES S 275,000.06 $ 14,041.24 $ 245,726.41 $ 15,228,00 ESTIMATE CITY ADMINISTRATION $ 10.000,06 510,59 S 8,935,51 $ 553.75 TOTAL PROJECT SCHEDULES I-5 S _$ 3,177,435.78' $ 152,735:81 $ 2,8.19,.199.54' $ 175,949.00 2015 ENTITLEMENT BALANCE $ 394,44300 FFY2015 STATE APPORTIONMENT REQ'D $ 2,444,756.54 _ _ PROGRAMMED STATE APPORTIONMENT $ 1,957.500.)8 DEFICIT $ 487,256.54 H:\HUTC\751107406\Cost Est\Reclamation\HCD-Airfield Pavement Reclamation Final Cost Est.xlsx HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Items for 2015 Pavement Management Program Project (L3/P15-03) Department: PW/Eng LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing and potential Project Award for the above referenced letting at their May 12th meeting. Construction bids were received on Tuesday, April 7th. Thus, the final drafts of the necessary Resolutions and associated documents reflecting the apparent low bid amount are attached for your information. Please note that the construction bidding results and proposed project funding was reviewed by the Resource Allocation Committee at their April 7th meeting. City staff has had ongoing communications with adjacent property owners in regards to the proposed project improvements and estimated improvement special assessment amounts throughout the project development process. We recommend that the attached Resolutions be approved. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,805,636.00 Total City Cost: $ 1,411,745.00 Funding Source: Bonding, Utility Funds Remaining Cost: $ 393,891.00 Funding Source: Improvement Special Assessments RESOLUTION NO. 14411 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5112 & SA5112A LETTING NO.3/PROJECT NO. 15-03 WHEREAS, cost has been determined for the improvement of: 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances; and the construction cost for such improvement is $1,438,541.85. With expenses incurred or to be incurred in the making of such improvement in the amount of $367,094.15, the total cost of the improvement is $1,805,636.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $1,411,745.25 and the portion of the cost to be assessed against benefited property owners is declared to be $393,890.75. 2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2016 and shall bear interest at the rate of percent per annum from November 1, 2015. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 14th day of April 2015. Mayor, Gary Forcier City Administrator, Matt Jaunich ..LETTING ASSESSMENT ROLL NO. NO. 3/PROJECT NO. 15-03 -® � STREET COST/FF COINTI PROPERTYADDRESS RID NO. OWNER ADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION ® ®® �® COMPILED BY: P VANDER VEEN COMPUTED BY: P VANDER VEEN CHECKED BY: KENT EXNER NUMBER OF YEARS 30 INTEREST RATE: ADOPTED: ASSESSMENT ROLL NO. 5112 & SA5112A LETTING NO. 3/PROJECT NO. 15-03 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Or (CSAH 12) and Shady Ridge Road NW from State Highway 7 to approximately 350LF north of 7th Ave NW, roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation,bituminous/concrete surfacin& rtormwater/drainage, water distribution, sanitary sewer, street lightin& sidewalk, landscaping, restoration and appurtenancesSDND COST PER FRONT FOOT: $46.38 STREET COST/FF IST HEARING 03/10/2015 2ND HEARING 05/12/2015 335 FINACCL#3354700-36101 V o COUNTY CITY PID NO. PID NO. PROPERTY ADDRESS OWNER NAME OWNER ADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FF M5112.5112B TOTALTOTAL ASSESSMENT ASSESSMENT TOTAL DEFERRED ASSESSMENT ASSESSMENT 44 36 117 30 05 0050 23 2920040 727 Shady Ridge Rd NW 27 Shady R ldge Rd NW Hutdilnsnn 3, Block 2, Hd1and's2hd Add r- $9,080.58 $0.00 $9,080.98 45 36 117 30 05 0060 23 2920050 1 Shady Ridge Rd NW Rotd- &lour. Wendortf 731 Shady Ridge Rd NW Hutdh,— 4, Block 2, Hdland's2hd Addltlon $4,573.07 $0.00 $4,573.07 46 36 11730 120010 23 2920010 1 Shady Ridge Rd NW Lyndon H& AnIta Z Peterson 1 Shady Ridge Rd NW Hutdrinson 1, Block 1, Helland's 2nd Addltlon $0.00 $0.00 $0.00 47 36 11730 120080 23 2740020 1 Shady Ridge Rd NW Glenn Deterling 1 Shady Ridge Rd NW Hutdrinson 1, Block 1, Rolling Oaks 3rd Addltlon $5,.7.33 $0.00 $5,447.33 48 36 11730 120090 23 2740030 11 Shady Ridge Rd NW nM&Sheila L Mu rphy 11 Shady Ridge Rd NW Hutdrinsnn 2, Block 1, Rolling 0 --Addition $5,933.92 $0.00 $5,933.92 49 36 11730 120100 23 2740040 1 Shady Ridge Rd NW nis&Beverly Mu rphy 1 Shady R ldge Rd NW Hutdh,— 3, Block 1, R. 11 ing Oaks 3rd Ad diti- $5,933.92 $0.00 $5,933.92 50 36 11730 120110 23 2740050 5 Shady Ridge Rd NW R. bert MR—IL Wlehr 5 Shady Ridge Rd NW Hutdrinson 4, Blork 1, Rolling Oaks 3rd Addition $5,933.92 $0.00 $5,933.92 51 36 11730 120120 3 2740060 85Shady Ridge Rd NW —h-D.—A-11., iTrustees Ah de tTrust 85 Shady R ldge Rd NW Hutdh,— S, Block 1,Ro11in9Ok—dAddltlon $1-42 $0.00 $5,933.92 ]S Shady Ridge Rd NW RIdc D& Klmberlyl Morrow 75 Shady Ridge Rd NW Hutdrinson 6, Block 1, Rolling 0 --Addition $5,933.92 $0.00 $5,993.92 5 Shady Ridge Rd NW Thomas M/Valerlel Hanna 5 Shady Ridge Rd NW Hutdilnsnn 7,Bl.&l,Ro111n9Oaks3rd Addltlon $5,933.92 $0.00 $5,a93A2 Sub -Total - SA5112 (L3P15-03) Shady Ridge Rd NW $236,363.69 $D.00 $236,363.69 COMPILED BY: P VANDER VEEN COMPUTED BY: P VANDER VEEN CHECKED BY: KENT EXNER NUMBER OF YEARS 30 INTEREST RATE: ADOPTED: 2015 Pavement approximately 350LF ASSESSMENT ROLL NO. 5112 & SA5112A LETTING NO. 3/PROJECT NO. 15-03 Management Program: Golf Course Road NW from School Rd to North High Or (CSAH 12) and Shady Ridge Road NW from State Highway 7 to north of 7th AVe NW, roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation,bituminous/concrete surfacin& rtormwater/drainage, water distribution, sanitary sewer, street lightin& sidewalk, landscaping, restoration and appurtenancesSDND COST PER FRONT FOOT: $52.00 STREET COST/FF IST HEARING03/10/2015 2NDHEARING 05/12/2015 1335 FINACCL#3354700-36101 V o COUNTY CITY PID NO. PROPERTY ADDRESS PID NO. OWNER NAME OWNER ADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FF SM51122 TOTALACTIVE ASSESMENT TOTAL TOTAL DEFERRED ASSESSMENT ASSESSMENT 54 25 11730 11 0060 23 3270120 1205 H.11t.g. — NW rW&RIt. M Tiede Hutdh,— 2, Block 1, Fairway Estates $0.00 $0.00 $0.00 55 25 11730 tA 0010 23 3260010 ]Oakes - Ln NW Theodore&-herine Matthews 1207Oakwood Ln NW Hutdh,— 1, Block 1, Oakwood Addition $0.00 $0.00 $0.00 56 25 11730 tA 0020 23 3260020 S Oakwood Ln NW Kathryn M Beeler 12050ak—Ln NW Hutdh,— 2, Block 1, Oakwood Addition $0.00 $0.00 $0.00 57 25 11730 tA 0030 23 3260030 30ak -Ln NWm en ttR&Abrah S Rning ak 30 -Ln NW Hutdrinsnn 3, Bock l 1, Oakwood Addition $0.00 $0.00 $0.00 5A 25 11730 tA 0040 23 3260040 SOek -Ln NW ph M& Amanda l Mayland SOak —Ln NW Hutdrinson 4, Block 1, Oakwood Addition $0.00 $0.00 $0.00 59 25 11730 tA 0100 23 326 0100 O Oakwood Ln NW eM&Tamara R lelkin 1220 Oakwood Ln NW Hutdh,— 0, Block 1, Oakwood Addition $0.00 $0.00 $0.00 60 25 117 30 tA 0110 23 3270210 ]Birdie Or NWRy- A&St.W llurg-- 1268Birth. Or NW Hutdh,— 55350 9, BIo di 2, Fairway Estates $0.00 $0.00 $0.00 61 25 11730 tA 0120 23 3270220 Z BIrdIe Or NW arry&Sharon R.— 1267Buil. C1— Hutdh,— 0, Block 2, Fairway Estates $0.00 $0.00 $0.00 62 1 25 11730 tA 0150123 3270250 1200 H.IbC. — NW Randy&Mary B Hutdh,— 3, Block 2, Fairway Estates $0.00 $0.00 $0.00 61 25 117 30 tA 0171 23 2890010 513th Ave NW David P &Roxanne McPulkabek & Wllll— R&Burdella M Maln 116513th Ave NW Hutchi—I, 0, Block 1, Krstean Aoes $9,903.96 $0.00 $9,903.96 64 25 11730 tA 0190 23 2890030 013th Ave NW I S.tt Plowman Family Trus[ 12040ak —Ln NW Hutdh,— N168 Itf E'1y 120, Block 2, Krstean Acres $2,087.80 $0.00 $2,087.80 65 25 117 30 tA 0260 234280290 S Oakwood Ct NW rtP&Me11—Bradford196th Rd Hutdh,— 1, Block 3, Fairway Estates5emnd Addition $1,198.29 $0.00 $1,198.29 66 25 117 30 tA 0270 234280300 30akwood Ct NW RldrardI&Dee AnnC by 120,0akwood Ct NW Hutdh,— 2, Block 3, Fairway Estates5emnd Addition 21.044 23.044 $1,198.29 $0.00 $1,198.29 67 25 11730 tA 0280 234280310 SOak -Ct NW Rebel drristians SOak —C[NW Hutdtlnsnn IRSIN 55350.L.t 3, Block 3, Fairway Estates5emnd Addition $1,198.29 $0.00 $1,198.29 6A 25 11730 tA 0290 234280320 90akwood Ct NW Ada ESchauern#HIO ss on 4,BIock3,F.I—WEsta-S... nd Addition 98 $1,1.29 $0.00 $1,198.29 69 25 11730 tA 0300 234280330 Z Oakwood Ct NW Ro11In E&—I M 1197Oakwood Ct NW Hutdrinsnn S, Block 3, Fairway Estates5emnd Addition 21.044 23.044 $1,198.29 $0.00 $1,198.29 70 25 11730 tA 0310 234280340 S Oakwood Ct NW losbual&T— hLGeblen 11950akwood Ct NW Hutdh,— 6, Block 3, Fairway Estates5emnd Addition 21.044 23.044 $1,198.29 $0.00 $1,198.29 71 25 11730 tA 0320123 428 0350 30akwood Ct NW eV&Vereen L Wacker 11930akwood Ct NW Hutdh,— Z, Block 3, Fairway Estates5emnd Addition 21.044 23.044 $1,198.29 $0.00 $1,198.29 72 25 11730 tA 0330 234280360 Oakwood Ct NW tG&Ka-h—A Hant3e 1191 Oakwood Ct NW Hutdh,— B, Block 3, Fairway Estates5emnd Addition 21.044 23.044 $1,198 $0.00 $1,198 71 25 11730 tA 0340 234280370 90akwood Ct NW IN.—I, Trustees oeR&1 90akwood Ct NW Hutdh,— 9, Block 3, Fairway Estates5emnd Addition $1,1..29 $0.00 $1M11274 25 11730 tA 0350 23 428 0380 ]Oakwood Ct NW a dyA Th—t— 820akwood Ct NW Hutdh,— 0, Block 3, Fairway Estate S—d Addition $1,198.29 $0.00 $175 25 11730 tA 0360 23 428 0390 S Oakwood Ct NW Matins Oakwood Ct NW Hutdnsnn S, Bock3,FalnvayEstates5emndAddition $1,198.29 $0.00 $176 25 11730 tA 0370 23 428 0400 1183 OakwoodIXNW tanley Sr &Susan AS[anley Oakwood—W Hutdilnsnn of 11 Block 3, Fairway Estates5emnd Addltlon $1,198 $0.0 $177 25 11730 tA 0380 23 428 W10 SOak —CtNW onald E&Marion Padrnos SOakwood C[NW Hu tdilnsnn 3, Bork 3, FairwayEstates5emnd Addltlon $1,1..29 $0.00 $17A 25 11730 tA 0390 23 428 W20 ]90akwood C[NW FOrederick Schmidt Etat Trust ODr SW Hutdilnsnn 4, Block 3, Fairway Estates5emnd Addltlon $1,198.29 $0.00 $1 ASSESSMENT ROLL NO. LETTING NO. 3/PROJECT NO. 15-03 - -® �STREET COST/FF PID NO. ADDITION OR SUBDIVISION 1111020G.1-r-d- mmoll ® ®® . . mm® ®�®® ® ®® . ®�®® COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5112 & SA5112A LETTING NO. 3/PROJECT NO. 15-03 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Or (CSAH 12) and Shady Ridge Road NW from State Highway 7 to approximately 350LF north f7th Ave NW; roadway reconstruction/rehabilitation by construction fcurb and gutter, draintile nstallation, bituminous/concrete -facing, st-water/drainage, water distribution, sanitary sewer, str- light ft sidewalk, landscaping, restoration and appurtenancesSOND COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $52.00 STREET COST/FF CHECKED BY: KENT EXNER IST HEARING 03/10/2015 NUMBER OF YEARS 30 2ND HEARING 05/12/2015 INTEREST RATE: 335 ADOPTED: FINACCT#3354700-36101 C5 COUNTY CITY PID NO. PID NO. PROPERTY ADDRESS OWNER NAME OWNER ADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FF .5112 TOTAL TOTA LACTIVE ASSESSMENT DEFERRED ASSESSMENT TOTAL ASSESSMENT onald& lane Boll man R., -Ie Trust 1010 Rolling Greens Ln NW HutdTlnson 4, Block 1,Beth-Ro111ng Greens Third Townhouse Addltlon 30.50 30.50 $1,535.74 $0.00 $1,535.74 ill 36 117 30 03 0280 232880050 1008 R.11fig G,..i, L� NW as&Marilyn T.- 100B Rolling Greens Ln NW Hutdfl- S, Block 1,Beth-Wild GreensThird Townhouse Addltlon 30.50 30.50 $1,535.74 $0.00 $1,535.74 112 36 117 30 03 0290 232880060 1006 R.11fig G,..i, L, NW mothyE& lane[ L Krasen Maltltallzed Rewc 106 Rolling Greens Ln NW Hutchinson 6, Block 1,Beth-Wild GreensThird Townhouse Addition 30.50 30.50 $1,535.74 $0.00 $1,535.74 nD& Marilyn l Hawker 4Ro1111ing Greens Ln NW Hutchinson MN 553501L.t7,Bl..kl,B.thk.,R.111ngG,..n,Thf,dT.wnh.u,.Addftf.n 30.50 30.50 $1,535.74 $0.00 $1,535.74 114 36 117 30 03 0310 232880080 l002R.111l9G,..l,LlNW sW&Gadysl Pllgdm 2Ro1ling Greens Ln NW Hutdfl- MN 55350L.t8,Bl..kl,B.thk.,R.111ngG,..n,Thf,dT.wnh.u,.Addftf.n 30.50 30.50 $1,535.74 $0.00 $1,535.74 ane& M.,I.,[e Buckl In 1000 Rolling Greens Ln NW Hutdfl- 9, Block 1,Bethke's Rolling GreensThird Townhouse Addition 30.50 30.50 $1,535.74 $0.00 $1,535.74 116 36 117 30 03 0330 23 036 5700 951 G01fc0u1�Rd NW a,adesH ewlerc SG01fc0u1�Rd NW Hum,ln�n 10 61 A" 199 AC Road R/O/W)"NE 1/4 NW 1/4, Sec[lon 3511730 1,111 NEVP 0111111 Rls�cnoNa6,MTmvw Pwar RIE v; TH[NW st 1/iOEGPEBW S! Parvo ViwwAs Tx[Nc[ NoaTx as V 1EII[awsr ILIH.Rry TH[NW NomH uo[aw[swar Tss wwwRRTH[s[o11oN aOSEioMiTENEV�I�wuP�ER�RN..TPmIEO H�11NN11Na.2l0.00 2-0 $115..00 $0.00 $115..00 117 36 117 30 03 0330123 036 5700 951 G01fc0u1�Rd NW a,adesH ewlerc SG01fc0u1�Rd NW Hurmm�nLNE 10 61 AC' 199 AC Road R/o/W) 0f NE 1/4 Nw 1/4, seal0n 16 1v30 6,u xEuaorlw ual oI1EI oR ,TT-NRH11Pu.1-Ev: THER1E s. u�ol�aEews„ P�wo u� wwla THeNcs Noam as V21El1EElIT-IL1H.R1 TH21C RRmH.. oevwe R=2 Tss wwwTo THesernoN NsEEonviE NEuENwut�EREoNE.7P�Is0 s�11NN11Ns.l71.25 l71.25 $9.00 545,.5ao $45,.5.00 ill 36 117 30 06 0031 23 290 0060 e]5&815 S. -I Rd NW , Manor of HutdTlnsnn 57th A -S Park cofLot1,emd<6,HAland schstAdditi--111111L-1.THaParta emmem,�w $8,MS.16 $9.00 $3,75 Sub -Total - SA5112 (L3P15-03) Golf Course Rd NW $111,717.0s $45,.5.00 $157,022.06 TOTAL ASSESSMENT ROLL NO. SA5112 & SA5112A (L3P15-03) 10,721.14 2,599.35 8,126.78 $348,585.75 1 $45,305.00 $393,890.75 RESOLUTION NO. 14412 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5112 & SA5112A LETTING NO. 3/PROJECT NO. 15-03 WHEREAS, by a resolution passed by the Council on the 14th day of April 2015, the City Engineer was directed to prepare a proposed assessment of the cost of improving: 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances. WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 12th day of May, 2015, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 16th, 2015. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 14th day of April 2015. Mayor, Gary Forcier City Administrator, Matt Jaunich Pagel of 2 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3/PROJECT NO. 15-03 2015 PAVEMENT MANAGEMENT - SHADY RIDGE RD NW & GOLF COURSE RD NW BID OPENING: 04/07/2015 AT 10:30 AM ENGINEER'S ESTIMATE $1,497,291.00 COMPLETION DATE: 06/17/2016 ZU w - a ITEM DESCRIPTION N H j H H Q a ENGINEER'S ESTIMATE BID PRICE I BID TOTAL $1,497,291.55 Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 coryh@wm ueller.com 952-467-2720 fax 952-467-3894 BID PRICE I BID TOTAL $1,438,541.85 Duininck Inc Knife River Corporation 408 6th St 4787 Shadow Wood Dr N E P O Box 208 Sauk Rapids MN 56379 Prinsburg MN 56281 krcmn.subquotes@kniferive estimator@euininck.com r.COm 320-978-6011 320-258-2943 fax 320-978-4978 fax: 320-28-2940 BID PRICE I BID TOTAL BID PRICE BID TOTAL $1,561,482.86 $1,618,690.99 1 1 2021.501 IMOBILIZATION LS 1 1.0 $0.00 $0.00 $25,500.00 $25,500.00 $41,000.00 $41,000.00 $102,600.00 $102,600.00 2 2104.501 REMOVE WATERMAIN LF 190.0 $7.00 $1,330.00 $1.00 $190.00 $1.00 $190.00 $1.00 $190.00 3 2104.501 REMOVE CURB & GUTTER LF 435.0 $2.65 $1,152.75 $4.50 $1,957.50 $3.00 $1,305.00 $3.00 $1,305.00 4 2104.505 REMOVE BITUMINOUS PAVEMENT SY 9454.0 $2.85 $26,943.90 $3.55 $33,561.70 $2.45 $23,162.30 $4.00 $37,816.00 5 2104.509 REMOVE HYDRANT EA 2.0 $385.00 $770.00 $350.00 $700.00 $375.00 $750.00 $375.00 $750.00 6 2104.509 REMOVE GATE VALVE EA 9.0 $300.00 $2,700.00 $85.00 $765.00 $125.00 $1,125.00 $125.00 $1,125.00 7 2104.509 REMOVE GATE VALVE MANHOLE EA 2.0 $500.00 $1,000.00 $300.00 $600.00 $425.00 $850.00 $425.00 $850.00 8 2104.509 REMOVE CASTING EA 3.0 $200.00 $600.00 $100.00 $300.00 $45.00 $135.00 $45.00 $135.00 9 2104.513 SAWING BITUMINOUS PAVEMENT FULL DEPTH LF 605.0 $3.50 $2,117.50 $2.50 $1,512.50 $2.65 $1,603.25 $2.65 $1,603.25 10 2104.523 SALVAGE CASTING EA 4.0 $75.001 $300.00 $100.001 $400.00 $85.00 $340.00 $85.00 $340.00 11 1 2104.523 ISALVAGE SIGN EA 1 3.0 $75.00 $225.00 $75.00 $225.00 $25.00 $75.00 $35.00 $105.00 12 2104.523 SALVAGE HYDRANT EA 1.0 $300.00 $300.00 $300.00 $300.00 $560.00 $560.00 $560.00 $560.00 13 2104.603 ABANDON WATERMAIN PIPE 12" LF 360.0 $4.25 $1,530.00 $9.85 $3,546.00 $7.00 $2,520.00 $7.00 $2,520.00 14 2105.501 COMMON EXCAVATION EV P CY 10392.0 $13.20 $137,174.40 $10.05 $104,439.60 $11.85 $123,145.20 $11.85 $123,145.20 15 2105.522 SELECT GRANULAR BORROW CV P CY 5264.0 $18.00 $94,752.00 $14.30 $75,275.20 $16.00 $84,224.00 $16.00 $84,224.00 16 2105.541 SUBGRADE CORRECTION -CLASS 5 AGGREGATE BASE EV CY 450.0 $24.00 $10,800.00 $19.30 $8,685.00 $0.011 $4.50 $0.01 $4.50 17 2105.541 SUBGRADE CORRECTION -CLASS 6(B) AGGREGATE BASE SALVAGED EV CY 365.0 $16.00 $5,840.00 $14.55 $5,310.75 $32.66 $11,920.90 $4.04 $1,474.60 18 2105.604 GEOTEXTILE FABRIC TYPE 5 SY 10525.0 $1.65 $17,366.25 $1.65 $17,366.25 $1.55 $16,313.75 $1.55 $16,313.75 19 2105.604 SOIL STABILIZATION GEOGRID SY 1400.0 $5.85 $8,190.00 $3.65 $5,110.00 $3.00 $4,200.00 $3.00 $4,200.00 20 2112.604 SUBGRADE / BASE PREPARATION SY 21540.0 $2.25 $48,465.00 $2.00 $43,080.00 $2.84 $61,173.60 $2.40 $51,696.00 21 1 2211.503 JAGGREGATE BASE CLASS 5 CV P CY 3584.0 $29.00 $103,936.00 $28.10 $100,710.40 $28.03 $100,459.52 $26.50 $94,976.00 22 2215.501 FULL DEPTH RECLAMATION SY 11015.0 $1.85 $20,377.75 $2.40 $26,436.00 $2.08 $22,911.20 $5.30 $58,379.50 23 2331.603 JOINT ADHESIVE LF 12255.0 $0.85 $10,416.75 $0.61 $7,475.55 $0.61 $7,475.55 $0.61 $7,475.55 24 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 1209.0 $3.25 $3,929.25 $3.80 $4,594.20 $2.40 $2,901.60 $2.50 $3,022.50 25 2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE -STREET 1 W. SY 19489.0 $7.25 $141,295.25 $7.00 $136,423.00 $8.85 $172,477.651 $6.95 $135,448.55 26 2360.503 TYPE SPNWB230C NON -WEARING COURSE MIXTURE -STREET 2%" SY 19489.0 $11.35 $221,200.15 $11.10 $216,327.90 $12.00 $233,868.00 $11.80 $229,970.20 27 2360.503 TYPE SPWEA230B WEARING COURSE MIXTURE- DRIVEWAY T. SY 347.0 $26.00 $9,022.00 $20.50 $7,113.50 $15.25 $5,291.75 $23.00 $7,981.00 28 2502.541 4" PERF PVC PIPE DRAIN LF 11490.0 $4.75 $54,577.50 $6.00 $68,940.00 $5.95 $68,365.50 $5.95 $68,365.50 29 2502.602 4" PVC PIPE DRAIN CLEANOUT EA 5.0 $145.001 $725.00 $240.00 $1,200.00 $255.00 $1,275.00 $255.00 $1,275.00 30 2502.602 4" PVC PIPE DRAIN SERVICE EA 48.0 $250.00 $12,000.00 $350.00 $16,800.00 $300.00 $14,400.00 $300.00 $14,400.00 31 1 2502.602 ICONNECT PIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE EA 38.0 $150.00 $5,700.00 $250.00 $9,500.00 $125.00 $4,750.00 $125.00 $4,750.00 32 2503.541 12" RC PIPE STORM SEWER DES 3006 CL V LF 361.0 $45.00 $16,245.00 $41.40 $14,945.40 $48.00 $17,328.00 $48.00 $17,328.00 33 2503.602 CONNECT TO EXISTING FORCE MAIN EA 1.0 $700.00 $700.00 $1,150.00 $1,150.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 2503.602 CONNECT TO EXISTING STORM SEWER EA 1.0 $535.00 $535.00 $550.00 $550.00 $995.00 $995.001 $995.00 $995.00 35 2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EA 6.0 $585.00 $3,510.00 $380.00 $2,280.00 $850.00 $5,100.00 $850.00 $5,100.00 36 2503.603 6" DUCTILE IRON PIPE SEWER CL 52 LF 8.0 $22.00 $176.00 $100.00 $800.00 $80.00 $640.00 $80.00 $640.00 37 2503.603 CLEAN & VIDEO TAPE PIPE SEWER LF 3418.0 $1.75 $5,981.50 $1.25 $4,272.50 $1.10 $3,759.80 $1.10 $3,759.80 38 2504.601 TEMPORARYWATER SERVICE LS 1.0 $7000.00 $7,000.00 $2,000.001 $2,000.00 $4500.00 $4,500.00 $4,500.00 $4,500.00 39 2504.602 CONNECT TO EXISTING WATERMAIN EA 17.0 $1,000.001 $17,000.00 $905.001 $15,385.00 $995.00 $16,915.00 $995.00 $16,915.00 40 2504.602 HYDRANT EA 6.0 $5,400.00 $32,400.00 $4113.00 $24,678.00 $3,825.00 $22,950.00 $3,825.00 $22,950.00 41 1 2504.602 1ADJUST GATE VALVE EA 7.0 $325.00 $2,275.00 $255.00 $1,785.00 $300.00 $2,100.00 $300.00 $2,100.00 42 2504.602 6" GATE VALVE EA 12.0 $1,450.00 $17,400.00 $2,181.00 $26,172.00 $2,255.00 $27,060.00 $2,255.00 $27,060.00 43 2504.602 8" GATE VALVE EA 5.0 $2500.00 $12,500.00 $1527.00 $7,635.00 $2120.00 $10,600.00 $2,120.00 $10,600.00 44 2504.602 12" GATE VALVE EA 1.0 $3500.00 $3,500.00 $2190.00 $2,190.00 $3185.00 $3,185.00 $3,185.00 $3,185.00 45 2504.602 18" BUTTERFLYVALVE EA 3.0 $5,500.00 $16,500.00 $3,280.00 $9,840.00 $4,700.00 $14,100.00 $4,700.00 $14,100.00 46 2504.602 1" CORPORATION STOP EA 1.0 $1,250.00 $1,250.00 $493.00 $493.00 $570.00 $570.00 $570.00 $570.00 47 2504.602 1.5" CORPORATION STOP EA 3.0 $1250.00 $3,750.00 $627.00 $1,881.00 $1300.00 $3,900.00 $1,300.00 $3,900.00 48 2504.602 1" CURB STOP AND BOX EA 2.0 $500.00 $1,000.00 $345.00 $690.00 $365.00 $730.00 $365.00 $73700- 49 2504.602 CONNECT TO EXISTING WATER SERVICE EA 1.0 $500.00 $500.00 $102.00 $102.00 $140.00 $140.00 $140.00 $140.00 50 2504.602 6" WET TAP EA 1.0 $4 500.00 $4,500.00 $2 912.00 $2,912.00 $3,800.00 $3,800.00 $3,800.00 $3,800.00 51 1 2504.603 11" TYPE K COPPER PIPE LF 45.0 1 $20.001 $900.001 $31.901 $1,435.501 $23.001 $1,035.00 $23.00 $1,035.00 Pagel of 2 Paget of 2 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3/PROJECT NO. 15-03 2015 PAVEMENT MANAGEMENT - SHADY RIDGE RD NW & GOLF COURSE RD NW BID OPENING: 04/07/2015 AT 10:30 AM ENGINEER'S ESTIMATE $1,497,291.00 COMPLETION DATE: 06/17/2016 ZU w - a ITEM DESCRIPTION N H j H H Q a ENGINEER'S ESTIMATE BID PRICE I BID TOTAL $1,497,291.55 Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 coryh@wm ueller.com 952-467-2720 fax 952-467-3894 BID PRICE I BID TOTAL $1,438,541.85 Duininck Inc Knife River Corporation 408 6th St 4787 Shadow Wood Dr N E P O Box 208 Sauk Rapids MN 56379 Prinsburg MN 56281 krcmn.subquotes@kniferive estimator@euininck.com r.COm 320-978-6011 320-258-2943 fax 320-978-4978 fax: 320-28-2940 BID PRICE I BID TOTAL BID PRICE BID TOTAL $1,561,482.86 $1,618,690.99 52 1 2504.603 6" WATERMAIN DUCTILE IRON CL 52 LF 1 42.0 $90.00 $3,780.00 $50.70 $2,129.40 $80.00 $3,360.00 $80.00 $3,360.00 53 2504.603 6" PVC WATERMAIN LF 20.0 $25.00 $500.00 $36.50 $730.00 $45.00 $900.00 $45.00 $900.00 54 2504.603 8" PVC WATERMAIN LF 505.0 $27.00 $13,635.00 $30.50 $15,402.50 $31.00 $15,655.00 $31.00 $15,655.00 55 2504.603 12" PVC WATERMAIN LF 50.0 $31.00 $1,550.00 $39.95 $1,997.50 $58.00 $2,900.00 $58.00 $2,900.00 56 2504.603 18" PVC WATERMAIN LF 419.0 $35.50 $14,874.50 $61.00 $25,559.00 $66.00 $27,654.00 $66.00 $27,654.00 57 2504.608 DUCTILE IRON FITTINGS LB 1958.0 $8.95 $17,524.10 $9.50 $18,601.00 $6.50 $12,727.00 $6.50 $12,727.00 58 2506.502 CATCH BASIN TYPE A EA 14.0 $2,050.00 $28,700.00 $1,641.00 $22,974.00 $2,100.00 $29,400.00 $2,100.00 $29,400.00 59 2506.502 CONST DRAINAGE STRUCTURE DES 48-4020 EA 2.0 $4400.00 $8,800.00 $2,563.00 $5,126.00 $3100.00 $6,200.00 $3,100.00 $6,200.00 60 2506.516 CASTING ASSEMBLY EA 3.0 $600.00 $1,800.00 $441.00 $1,323.00 $745.00 $2,235.00 $745.00 $2,235.00 61 2506.522 ADJUST FRAME AND RING CASTING EA 27.0 $675.001 $18,225.00 $890.001 $24,030.00 $849.00 $22,923.00 $1,400.00 $37,800.00 62 1 2521.501 4" CONCRETE WALK SF 1 16200.0 $3.75 $60,750.00 $3.35 $54,270.00 $4.24 $68,688.00 $3.60 $58,320.00 63 2521.501 6" CONCRETE WALK SF 224.0 $5.00 $1,120.00 $8.90 $1,993.60 $9.85 $2,206.40 $10.00 $2,240.00 64 2531.501 CONCRETE CURB AND GUTTER DESIGN B618 LF 6496.0 $13.00 $84,448.00 $10.56 $68,597.76 $11.08 $71,975.68 $10.72 $69,637.12 65 2531.501 CONCRETE CURB AND GUTTER DESIGN S LF 29.0 $29.00 $841.00 $17.53 $508.37 $22.21 $644.09 $18.28 $530.12 66 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SY 105.0 $42.00 $4,410.00 $48.54 $5,096.70 $54.44 $5,716.20 $51.65 $5,423.25 67 2531.604 CONCRETE CROSS GUTTER SY 46.0 $65.00 $2,990.00 $79.46 $3,655.16 $75.41 $3,468.861 $76.14 $3,502.44 68 2531.618 TRUNCATED DOMES SF 54.5 $38.00 $2,071.00 $30.59 $1,667.16 $30.59 $1,667.16 $30.59 $1,667.16 69 2545.501 INSTALL ELECTRIC LIGHT SYSTEM LS 1.0 $18000.00 $18,000.00 $15000.00 $15,000.00 $28800.00 $28,800.00 $13,750.00 $13,750.00 70 2563.601 TRAFFIC CONTROL LS 1.0 $8,500.00 $8,500.00 $10,000.00 $10,000.00 $10,460.00 $10,460.00 $7,900.00 $7,900.00 71 1 2564.531 ISIGN PANELS TYPE C SF 1 80.3 $50.00 $4,015.00 $42.50 $3,412.75 $38.00 $3,051.40 $35.00 $2,810.50 72 2564.537 INSTALL SIGN EA 3.0 $200.00 $600.00 $75.00 $225.00 $100.00 $300.00 $115.00 $345.00 73 2573.502 SILT FENCE, TYPE MS LF 5950.0 $2.25 $13,387.50 $1.65 $9,817.50 $1.50 $8,925.00 $2.30 $13,685.00 74 2573.530 STORM DRAIN INLET PROTECTION EA 50.0 $100.00 $5,000.00 $120.00 $6,000.00 $135.00 $6,750.00 $135.00 $6,750.00 75 2573.540 SEDIMENT CONTROL LOG TYPE WOOD FIBER LF 300.0 $4.50 $1,350.00 $3.50 $1,050.00 $1.65 $495.00 $3.25 $975.00 76 2574.525 COMMON TOPSOIL BORROW LV CY 961.0 $26.00 $24,986.00 $26.00 $24,986.00 $22.00 $21,142.00 $22.00 $21,142.00 77 2575.505 SODDING TYPE LAWN SY 9230.0 $5.50 $50,765.00 $7.00 $64,610.00 $5.00 $46,150.00 $6.10 $56,303.00 78 2575.570 RAPID STABILIZATION METHOD 2 ACRE 1.7 $5,500.00 $9,350.00 $1,750.00 $2,975.00 $2,850.00 $4,845.00 $8,475.00 $14,407.50 79 2582.501 PAVT MSSG RT -ARROW EPDXY EA 1.0 1 $200.00 $200.00 $125.00 $125.001 $125.00 $125.00 $125.00 $125.00 80 2582.501 PAVT MSSG LT-THRU ARROW EPDXY EA 1.0 $200.001 $200.00 $175.00 $175.00 $175.00 $175.00 $175.00 $175.00 81 1 2582.502 4" SOLID LINE WHITE-EPDXY 1 LF 45.0 $6.00 $270.00 $1.00 $45.00 $1.00 $45.00 $1.00 $45.00 STOP LINE WHITE-EPDXY LF44.0$7.00$308.00 $7.00 $308.00 $7.00 $308.00 $7.00 $308.00 [8!2!�258n2.5O2"" BROKEN LINE YELLOW-EPDXY LF 610.0 $3.25 $1,982.50 $1.00 $610.00 $1.00 $610.00 $1.00 $610.00 OTAL LETTING NO. 3/PROJECT NO. 15-03 1 $1,497,291.55 $1,438,541.85 $1,561,482.86 $1,618,690.99 Paget of 2 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution to Participate in the Minnesota GreenStep Cities Program Department: PW LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: John LofdahlJohn Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City of Hutchinson has been implementing sustainability best practices for many years. Most of these practices have become staples of the community. Designations of being a Tree City, Bike Friendly Community, etc. are sustainable community programs that highlight the efforts of the community to become more sustainable. A variety of other City actions that have been implemented also attest to the City's commitment to sustainability. These include the city wide source separated organics collection, City energy efficiency improvements, planned solar pv array, extensive parks and trails, just to name a few. The GreenStep Cities program was launched in 2010 and is being implemented by 82 Minnesota cities. This number continues to grow as the value of the program spreads amongst neighboring cities. There is no cost to the City to implement the programs voluntary best practices. Many of the best practices are already being widely implemented already. The program serves as a guide, and resource, to implementing sustainable practices across City operations, and throughout the community. The attached resolution will accompany our best practices being implemented to the MPCA. The program requires a resolution from the City Council acknowledging and supporting the GreenStep Cities program. City staff will be available to answer any questions that you may have. BOARD ACTION REQUESTED: Approve the Resolution to participate in the Minnesota GreenStep Cities Program Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION 14409 CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA A RESOLUTION AUTHORIZING THE CITY OF HUTCHINSON TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM WHEREAS, local governments have the unique opportunity to achieve both energy use and climate change gas reductions through building and facilities management; land use and transportation planning; environmental management; and through economic and community development; and WHEREAS, efforts to address energy and climate issues provide an opportunity to move toward energy self-reliance and greater community resiliency; provide environmentally healthy and cheaper -to -operate public buildings; encourage new economic development and local jobs; and support local food and renewable energy production; and WHEREAS, a broad coalition of public and private stakeholders including the League of Minnesota Cities, the MPCA, Office of Energy Security and CERTs responded to the 2008 legislation by establishing the Minnesota GreenStep Cities program to provide a series of sustainable development best practices focusing on local government opportunities to reduce energy use and greenhouse gases; and WHEREAS, the Minnesota GreenStep Cities program assists in facilitating technical assistance for the implementation of these sustainable development best practices; and WHEREAS, the Minnesota GreenStep Cities program provides cost-effective sustainable development best practices in the following five categories: (1) Buildings and Facilities; (2) Transportation; (3) Land Use; (4) Environmental Management; and (5) Economic and Community Development; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA DOES HERBY AUTHRORIZE THE CITY OF HUTCHINSON TO PARTICIPATE IN THE MINNESOTA GREENSTEP CITIES PROGRAM. BE IT FURTHER RESOLVED THAT THE CITY: Appoints John Paulson to serve as the city's GreenStep coordinator to facilitate best practice implementation, and 2. Will facilitate the involvement of community members, civic, business and educational organizations, and other units of government as appropriate in the planning, promoting and implementing of GreenStep Cities best practices; and Plans to take actions to implement the following best practices: Install a solar pv array, adopt a Complete Streets Policy, install LED street lights when replacing existing fixtures; and 4. Will implement all required and a variety of optional GreenStep best practices that will result in energy use reduction, economic savings and reduction in the community's greenhouse gas footprint. A summary of the city's implementation of best practices will be posted on the Minnesota GreenStep Cities web site. Adopted by the City Council this 14th day of April, 2015. U12 a ATTEST: Matt Jaunich, City Administrator Gary Forcier, Mayor June 2014 GreenStep City Notable Actions Cumulative: 2010 — 2014 Program -wide Facts and Evaluation Notables 33% of the state's population resides in the 69 GreenStep cities 21 cities have either joined the program or advanced one recognition step in the past year 1688 actions have been completed and reported through the GreenStep program web site since 2010 GreenStep cities are located in all regions of the state GreenStep cities range from Milan, population 326, to Rochester, population 107,000 Just over half of the 69 GreenStep cities are in the Twin Cities metro area Half of the cities in the Regional Council of Mayors are GreenStep cities GreenStep cities skew younger, with a higher proportion of 15-34 year olds Politically, GreenStep city residents lean Republican, Democratic and Independent just like the average MN city GreenStep cities had a one percentage point lower unemployment rate during the Great Recession, compared to the average MN city 35% of the state's 545 Energy Star buildings are in GreenStep cities (192 commercial buildings as of May 2013) GreenStep cities are motivated by cost savings, peer recognition and the program's sustainability framework GreenStep cities' achievements are generally driven by a strong internal city organizational culture, which includes citizen commissions The Preservation Alliance of MN and its MainStreet MN program joined the GreenStep Cities Program Partnership in 2014 2010 - 2014 Notables APPLE VALLEY ✓ First BRT (bus rapid transit) system in MN. ✓ Longstanding recognition of business waste reduction via the ARROW program AUSTIN ✓ Bi -monthly home energy reports included in the utility bill with customized energy saving advice. ✓ Recognized as a Tree City USA for 34 years. ✓ Austin Utilities currently offers an extensive rebate program promoting the purchase of Energy Star and Water Sense appliances. ✓ Waste water plant saves energy by biodigesting waste to produce needed heat and electricity. BEMIDJI ✓ Bemidji was recognized by the League of American Bicyclists as a Bicycle Friendly Community at the Bronze level in October of 2012. ✓ NiceRide bike -sharing service launches summer 2014 ✓ Sustainability Committee reports their initiatives to the city council on a quarterly basis IMinnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality -of -life goals. ✓ Sustainable Tuesdays offers free weekly learning opportunities to the public, in partnership program with the Indigenous Environmental Network, the Minnesota GreenCorps, the Rail River Folk School, and Bemidji State University's Sustainability Office. BURNSVILLE ✓ First city sustainability plan in Minnesota. ✓ 17% cut in greenhouse gases from city operations: 2005-2014 ✓ Established an Energy Efficiency Fund to match rebates and purchase energy efficient products with longer payback periods. ✓ Heart of the City redeveloped a former large format commercial area in a mixed use commercial and residential area ✓ Uses stormwater to irrigate several parks and converted four acres of turf grass to native grass. ✓ Adopted a Sustainable Infrastructure Policy that to review and consider sustainability features for infrastructure projects. COLUMBIA HEIGHTS ✓ Grading permit required for sites over 5,000 sq ft COON RAPIDS ✓ Activity Impact Measurement tool assures city values and sustainability are reflected in city decision-making COTTAGE GROVE ✓ New Public Safety/City Hall building has daylighting sensors and Sage electrochromic glass to reduce energy consumption DELANO ✓ Park and Ride lot will allow users to gather and to carpool to surrounding areas EAGAN ✓ Reduced parks' mowed area by 10% ✓ Nation's first Green Globes -certified fire station EDEN PRAIRIE ✓ Fuel misers committee challenges city employees to cut costs ✓ Participant in the National Mayor's Challenge for Water Conservation ✓ 8 -acre Green Path -certified neighborhood under development ✓ Town center design guide and streetscape details shape quality private development ✓ On target to achieve 40% fuel efficiency savings of the city fleet by the end of 2015 ✓ Participating in the PACE financing program for renewable energy with the St. Paul Port Authority ✓ Adopted a very thorough bee -keeping application for residents EDINA ✓ First commercial PACE (property assessed clean energy) program in MN, recognized by Environmental Initiative with a 2012 award. ✓ Community greenhouse gas reduction goal of 15% by 2015 from 2007 baseline ✓ 2013 living streets policy adopted = complete streets + green streets ✓ National sustainable infrastructure tool Envision used for street reconstruction project ELK RIVER ✓ First MN city to replace all traffic signals with cost-saving LED lights. 3 I Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality -of -life goals. ✓ Renewables account for about 20% of energy used by city operations ✓ Recognizes business excellence under its Energy City High Five award program FALCON HEIGHTS ✓ Residents entered into a quarterly drawing for a prize to reward frequent shopping at local businesses GRAND RAPIDS ✓ Recognized by the Blue Star Award program as one of the leading cities in the state taking action to protect water resources through stormwater management. ✓ Public Library heating supplied from waste water production at the Blandin paper mill, reducing natural gas use by nearly 70%. HOFFMAN ✓ The local Lions Club ordered 672 trees, one for each resident HOPKINS ✓ 2012 forestry budget of $210,000 well -exceeds Tree City USA minimum LA PRAIRIE ✓ City is a member of the Iron Range Economic Alliance ✓ Waste management and recycling changes have increased recycling by 80% ✓ Community improved recycling by an estimated 80%, expanded items that can be recycled and implemented volume -based pricing LAKE CRYSTAL ✓ Renewables account for about 15% of energy used by city operations ✓ 0% interest business loans for energy efficiency improvements LAKE ELMO ✓ 10% and 5% density bonus given to planned unit developments that preserve historic structures and adaptively reuse buildings ✓ City includes an agricultural zoning district ✓ Established over 20 nationally recognized open space preservation developments, partnering with the MN Land Trust to purchase large conservation easements MAHTOMEDI ✓ Participates in the area chamber of commerce program "Doing Our Part, Saving the Lake" MANKATO ✓ LED street lighting saving $19,000 annually ✓ LED traffic signals saving $50,000 annually ✓ City's water reclamation facility has reduced deep well water use by 50%. Between 1.5 and 2 million gallons of treated wastewater is being used by the Mankato Energy Center for cooling, which saves the city nearly 700 million gallons of water annually (about as much water as a population of 18,000 might use) and has significantly reduced phosphorous levels. Reused water is also used for activities like street sweeping, park irrigation, and sold (at $2.50/750 gal.) to landscapers and others for reuse. ✓ Urban Design Guidelines created for downtown and for gateways into the city ✓ Orderly annexation agreements with townships limit or prohibit new urban development so as to allow for planned and most efficient infrastructure investments ✓ Downtown density bonuses have catalyzed commercial and residential development 31 Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality -of -life goals. ✓ Adopted a Highway Gateway Overlay District to guide and improve quality of development ✓ Implements a neighborhood traffic calming program ✓ Honorable mention as a Bicycle -Friendly Community in 2011; required bike parking for new commercial and multi -unit residential that can cut required car stalls ✓ Parking lot requirements for shade trees every 50 feet along perimeter ✓ Stormwater infiltration -to -sanitary sewer inspection required upon property transfer ✓ Annual State -of -the -City report outlines progress on —year strategic plan ✓ Participating in the PACE financing program for renewable energy with the St. Paul Port Authority ✓ Staff has adopted policy that gardens in residential areas have no requirement for setback and no maximum lot coverage for garden areas. MAPLE GROVE ✓ Government Center uses a closed loop geothermal system that utilizes groundwater ponds dug in a gravel mining area. ✓ Grant money for new construction homes that achieve an energy efficiency HERS) rating of 40 or below ✓ Town Center area along Main Street - Arbor Lakes — includes retail and office uses vertically mixed ✓ City council has chartered a Lake Quality Commission ✓ Created a renewable energy financing (PACE) district covering the city ✓ City contributes staff time to assist with the farmer's market MAPLEWOOD ✓ First city in 20 years to shift to organized residential waste collection, estimated to save residents approximately $1 million per year and to save the city money spent on excessive road wear and tear. ✓ Saved over $100,000 by using living streets design in a street reconstruction project ✓ International Green Construction Code governs commercial renovation projects that require city regulatory approval ✓ For all of Maplewood's street reconstruction projects, the City installs rain gardens; there exist over 620 home rain gardens and over 60 rain gardens on city land ✓ City covers 50% or $100 of any street shade tree purchased by a resident ✓ One of the city's naturalists also works as the community garden coordinator for all city community gardens ✓ Adopted "Living Streets" policy addressing rain gardens, traffic calming, improved walking and biking conditions, and boulevard tree standards. MARSHALL ✓ Over 70 WaterSense toilet rebates given out since 2010; over 2,600 low flow shower heads distributed ✓ Renewable energy supplies 32% of total purchases by the City of Marshall ✓ $100,000 in local dollars sold annually, redeemable at over 380 local businesses ✓ Launched Marshall GreenStep Business program to recognize local businesses implementing sustainability best practices MILAN ✓ First rural MN year-round community -supported lettuce business. MINNETONKA ✓ Development limitations in 1-39 corridor based on p.m. peak hour trip generation ✓ Tree replacement required for removal of trees 20 ft or more beyond a building MOUNTAIN IRON ✓ Rebates provided as an incentive to purchase Energy Star appliances and lighting ✓ Adopted a green streets policy in 2013 41 Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality -of -life goals. ✓ Renewable and Sustainable Energy Park created to cluster and develop green companies that specialize in renewable energy NEWPORT ✓ Excellent communication to residents on utility rates, zoning codes, business resources and completed GreenStep actions ✓ Parking maximums and minimums established; shared parking allowed ✓ 30% city tree canopy calculated using iTree software ✓ Prizes given out to residents for local shopping, using a punchcard ✓ Adopted Environmentally Preferable Purchasing Guidelines addressing recycled paper products, energy and water efficient products, fuel efficient vehicles, and printing services. NORTH ST PAUL ✓ The city's Comprehensive Plan Vision, Living Streets Vision and other redevelopment infrastructure plans make a holistic master plan for downtown redevelopment • Converted half of the city's street lights to LED technology, with plans to convert the remainder in 2013. ✓ Partnering with the University of Minnesota Resilient Communities Project to advance sustainability projects in the city over a year. NORTHFIELD ✓ First Transition Town effort in MN, involving alumni of the Blandin Community Leadership Program. ✓ Priority growth areas and an urban growth boundary established ✓ Nationally recognized complete streets policy ✓ One police officer, now retired lost over 50 lbs of weight by volunteering to be on the city's bike patrol OAKDALE ✓ New construction or major remodel of a city facility is required to be built using Oakdale's own Generation Green building program standards ✓ Oakdale Environmental Commission updates its Generation Green Sustainability Plan annually, which addresses energy, water, transportation, waste, health and food, open space and urban forests; includes greenhouse gas reduction goals for city operations ✓ City building upgrades save over $18,000 each year: new geothermal heating and cooling system and energy- efficient lighting for the public works building, an energy-saving rooftop air conditioner, new boilers, and solar panels for city hall. ✓ Permit fee reduction and expedited plan review for private buildings built to city green building or LEED standards ✓ Adopted mixed use design standards ✓ Engineering Design Guidelines for stormwater installations ✓ A connection required to existing trail infrastructure as part of subdivision approval ✓ City staff person assigned as the farmers market manager ✓ City staff encouraged to proposed energy saving ideas to an Innovation Committee. Staff who submit actions that are implemented city-wide are rewarded with a gift card. PINE RIVER ✓ First GreenStep City and home to first hot air panels paid for by low-income heating assistance. RED WING ✓ 1987-2010 electricity & natural gas savings of $365,000 in city buildings due to energy efficiency upgrades ✓ Comp plan has broad energy independence goals ✓ Industrial pre-treatment program for businesses keeps sewer rates lower; 1 water reuse system in the city 5 I Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality -of -life goals. ✓ Higher density development encouraged in highway access management study ✓ No -smoking policy adopted for public housing units • Waives parking requirements in the Central Business District and allows for shared parking in all other developments. ROCHESTER ✓ Refuse -derived combined heat & power district energy system in the city ✓ Public utility runs a Conserve & Save Water Rebate program ✓ A cooperative agreement among townships, the County and the city coordinates zoning enforcement and planning; an urban growth boundary adopted ✓ A road diet street project converted 4 traffic lanes to 3 and includes bike lanes, parking, bumpouts, trees, sidewalks, permeable pavement and stormwater capture ✓ School buses optimize routes and cost savings using Transfinder software ✓ Building orientation incentivized to optimize passive solar energy ✓ Commuter plan is to shift single -occupancy car trips from 71% of all downtown -bound work trips in 2008 to 60% in 2020 ✓ Working in older township subdivision with small lots to construct a cluster septic system ✓ Regulation for construction sites to separate recyclable materials and waste ✓ MN Bio Business Center project, built on a former downtown parking lot with contaminated soil, supported brownfield remediation, redevelopment, and serves as a center for innovation in biotechnology ROGERS ✓ at least one tree and landscape island required for every 12 parking spots in all parking lots ROSEMOUNT ✓ Energy conservation addressed in city's planned unit development ordinance ✓ Cluster development allows at least 50% of the developable land to be permanently protected ✓ Point-of-sale compliance check required for septic systems ✓ Community gardens at public parks ✓ First city in MN to participate in the national STAR community rating system ROYALTON ✓ 3 rain gardens be installed to handle the storm water runoff from new school parking lot ✓ Outdoor wood boilers regulated ST. ANTHONY ✓ First MN multi -source parkland watering system (stormwater and filter backwash from drinking water plant) that reduces groundwater draws by 7 million gal./yr. ✓ 95 contiguous months of city building energy tracking data available for analysis to pinpoint the most cost- effective energy conservation improvements ✓ City has a Vital Aging Committee ✓ Silver Lake Village redevelopment incorporated transit as a major element ✓ Recycled -content materials considered as equals to virgin consumer products ST. CLOUD ✓ St. Cloud State campus bike -share service established ✓ Nation's first public bus powered by recycled vegetable oil @ $2.30/gal. ✓ Design standards adopted for rain gardens, green roofs, and green parking lots ✓ St. Cloud Area Sustainability Plan adopted ✓ St. Cloud Area Chamber of Commerce operates a Shop Local, Eat Local, Invest LocaL, Stay Local program 61 Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality -of -life goals. ST. LOUIS PARK ✓ City matches 50% of the utility rebates for energy efficient furnaces & other energy improvements ✓ Traffic management plans prepared by owners may require shared parking, ridesharing, bike/ped/transit incentive programs, variable work hours, flex -time, other SOV -reduction measures ✓ Thresholds for erosion control permits: 50 cubic yards or 500 square feet of site disturbance ✓ Developing a comprehensive city-wide system of trails and sidewalks via an initiative, "Connect the Park!" ✓ Developed design guidelines, addressing zoning changings, stormwater, traffic and green spaces for the Beltline, a mixed use area on the Southwest Light Rail line. SAUK RAPIDS ✓ All new private parking lot lighting must be dark sky compliant ✓ Infill design standards for residential and downtown areas SHOREVIEW ✓ Environmental Quality Commission reviews all new development plans to suggest green building practices including greywater reuse and rain water capture for irrigation ✓ 5% density bonus for a building employing a passive energy system, 10% for an active solar energy system ✓ Recognized as a Bike Friendly Community ✓ 100% of electricity used by city operations is renewably generated, purchased via Xcel Energy's Windsource program ✓ City has joined the national WaterSense program to increase water conservation efforts ✓ Garbage haulers follow the recycling contractor's "zones" so residents can put out all their bins on the same day ✓ Participant in the Regional Indicator Initiative ✓ Environmental Quality Committee gives Green Community Awards annually to recognize individual and corporate efforts in three general areas: Water, Energy, and other General Initiatives ✓ Maintenance Facility achieved LEED Gold rating—the first city owned building in the nation to achieve that status under the 2009 rating system. SHOREWOOD ✓ Narrow– 24 ft. –street allowed ✓ Outdoor wood boilers regulated to improve local air quality and public health SILVER BAY ✓ 100 acre eco -park raises fish and vegetables year round, creates algae for biodiesel; creating and diversify living wage employment a goal ✓ Sustainability in elementary education curriculum includes gardens for students (growing and selling) and forestry VICTORIA ✓ Downtown developments can share the public parking available to all uses in order to meet required parking ✓ Participant in the national Mayor's Water Conservation Challenge WARREN ✓ Utilized an adjacent city lot for installation of a geothermal heating/cooling system to allow a new group home to have lower costs WHITE BEAR LAKE ✓ 2010 public works building was constructed to the equivalent of LEED silver ✓ Over two years the average energy savings in participating restaurants was 5.8% 71 Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality -of -life goals. ✓ Is a WaterSense promotional member; won 4th nationally in the national Mayor's Challenge to Save Water ✓ Supports the Rambler Revolution Demonstration project to efficiently update older homes ✓ Shares water, sewer, police, fire and inspections services with surrounding communities ✓ Infill projects are incentivized and are promoted in the comp plan ✓ Modifications to the City Hall and Public Safety Building cut parking by 11% ✓ Density bonuses for including affordable housing ✓ 1.5 inch infiltration standard for rainwater events WILLMAR ✓ A designated MN Main Street community ✓ Willmar Design Center formed after a MN Design Team visit WOODBURY ✓ Density bonus for including assisted living units in a development project, and for transferring contiguous wooded areas to the city free as outlots ✓ Planned Unit Development ordinance emphasizes mixed uses ✓ New/renovated commercial developments required to install bike racks ✓ Sustainability adopted by the city council as one of the city's seven Critical Success Factors • Adopted a Greenway Corridor Policy striving to connect Woodbury's natural systems and areas and voters approved over $11 million in bonding to preserve open space. • Preserves 90% of the land surrounding city lakes with native vegetation surrounding lakeshores. ✓ Rainwater reuse system being installed for two golf courses as part of a stormwater management system for a road expansion project. ✓ City Council resolution adopted 133 -State of Minnesota Sustainable Building Guidelines for the planning, design, construction and commission of new buildings and major renovations owned by the city. 8 I Minnesota GreenStep Cities: a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality -of -life goals. 1 For each BP there are specific standards, e.g. "complete any NOTES 2 actions." 2 When a city has implemented at least 8, 12 or 16 BPs, taking into account the minimum standards above, Step 3 GreenStep recognition is granted at the mid-June conference of the League of Minnesota Cities. 3 Step 2 recognition is granted for implementation of any 4, 6 or 8 BPs (depending on city category). Complete Being Developed >> for details see tinyurl.com/ncmo3ty BP #1 Efficient Existing Public Buildings #1 X -' 2 3 Efficient Existing Private Buildings New Green Buildings 1 other BP #6 X 4 Efficient Outdoor Lighting and Signals X 5 6 7 8 9 10 Building Reuse Comprehensive Planning & Implementation Efficient City Growth Mixed Uses Efficient Highway -Oriented Development Conservation Design Land Use BPs for Step 3 X 1 other BP X X X 4 0 11 Complete Green Streets #11 X 12 Mobility Options #12 X 13 Efficient City Fleets X 14 15 Demand -Side Travel Planning Environmentally Preferable Purchasing o W #15 X 16 Urban Forests #16 X 17 Efficient Stormwater Management #17 X 18 Parks & Trails 1 other BP X 19 Surface Water Quality X 20 Efficient Water & Wastewater Facilities X 21 Septic Systems X 22 Solid Waste Reduction X 23 Local Air Quality X Environmental BPs for Step 3 4 7 2 24 Benchmarks & Community Engagement #24 X 25 Green Business Development #25 X _ _ — 26 27 28 Renewable Energy Local Food Business Synergies Minimum additional BPs to implement for Step 3 any I BP X X 3 Minimum BPs or Ste 3 Recognition 7 1 For each BP there are specific standards, e.g. "complete any NOTES 2 actions." 2 When a city has implemented at least 8, 12 or 16 BPs, taking into account the minimum standards above, Step 3 GreenStep recognition is granted at the mid-June conference of the League of Minnesota Cities. 3 Step 2 recognition is granted for implementation of any 4, 6 or 8 BPs (depending on city category). 4 Step 1 recognition is awarded to cities adopting a GreenStep Cities participation resolution. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: MnDOT Agreement Number 1000404 (TH 15/Main Street Maintenance Project) Department: PW/Eng LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As previously discussed, City staff requests that the City Council approve the attached agreement with the Minnesota Department of Transportation (MnDOT) to address the City's water, wastewater and stormwater utility castings within MnDOT's proposed Trunk Highway 15 maintenance project. The cost of this utility work and the corresponding requested city participation amount is estimated to be $10,820.25 (to be finalized per the actual construction bid). Per recent conversations with MnDOT staff, please note that this project is currently scheduled to be addressed early this coming summer and should result in minimal short-term impacts to traffic and access to adjacent properties/businesses. We recommend that the attached agreement be approved. BOARD ACTION REQUESTED: Approval of Agreement Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 10,820.25 Total City Cost: $ 10,820.25 Funding Source: 2015 Infrastructure Program Construction Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14418 RESOLUTION ENTERING INTO MNDOT AGREEMENT NO. 1000404 SP 4304-94 (TH 15) IT IS RESOLVED that the City of Hutchinson enters into Mn/DOT Agreement Number 1000404 with the State of Minnesota, Department of Transportation, for the following purpose: To describe the payment by the Minnesota Department of Transportation to the City of Hutchinson for its share of costs of the relocation and other associated construction to be performed on, along, and adjacent to Trunk Highway Number 15 from south of 5th avenue SW to north of 2nd avenue In the corporate City limits under State Project Number 4304-94. IT IS FURTHER RESOLVED that the Mayor and the City Administrator are authorized to execute the Agreement and any amendments to it. Approved by the Hutchinson City Council this 14th day of April, 2015. City Administrator, Matt Jaunich Mayor, Gary Forcier CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Hutchinson at an authorized meeting held on the 14th day of April, 2015, as shown by the minutes of the meeting in my possession. City Administrator, Matt Jaunich Prepared by the S.P. 4304-94 (T. H. 15) Utility Agreements and Permits Unit Location: south of 5th avenue SW to north of (Receivable) 2nd avenue in the City of Hutchinson ($10,820.25) Utility Owner: City of Hutchinson MnDOT Agreement Number 1000404 AGENCY RELOCATION AGREEMENT This Agreement Number 1000404 (Agreement) is between the State of Minnesota (State), acting through its Commissioner of Transportation and City of Hutchinson, including its agents, contractors, and subcontractors (Utility Owner), This Agreement outlines the separate responsibilities of the State and the Utility Owner as part of a construction project. RECITALS The State plans to let a contract to construct State Project Number 4304-94 (Project) on Trunk Highway Number 15. The Project is located south of 5th avenue SW to north of 2nd avenue in the City of Hutchinson. The Utility Owner owns and operates watermains and sanitary sewer lines, their fixtures, and related equipment (Facilities) that are located on property where the State will construct the Project. The Project will require the adjustment of the Utility Owner's Facilities. If the Utility Owner adjusted the Facilities or let a separate contract to relocate them, that adjustment work would interfere with the Project. The Utility Owner has requested that the State perform the work as part of the Project. Including the Utility Owner's work in the State's Construction contract may eliminate duplication of services, facilitate activity coordination, simplify supervision, and expedite Project construction. Pursuant to Minnesota Statutes, section 161.45, subdivision 5, the Utility Owner appoints the State as its agent to construct the work as part of the Project and the State may adjust the Facilities as part of the Project on the trunk highway system. State law requires a written agreement between the State and the Utility Owner that describes their separate responsibilities. Page 1 of 9 AGREEMENT I. Term/Termination S.P. 4304-94 (TK 15) MnDOT Agreement Number 1000404 A. Effective Date., This Agreement is effective on the date the State obtains all signatures required by Minnesota Statutes, section 15C.05, subdivision 2. B, Commencement of Work: Upon notice of Agreement approval, the Utility Owner must promptly provide the State (and the State's Contractor (Contractor)) with any information necessary to commence and successfully prosecute the utility work according to the terms of the Notice and Order and a work schedule the State's Project Engineer (Project Engineer) approves. C. Expiration Date. This Agreement will expire on the date that all obligations, excluding the Utility Owner's ongoing maintenance obligations, have been satisfactorily fulfilled. D. Termination by the State: The State may terminate this Agreement at any time, with or without cause, on 30 calendar days written notice to the Utility Owner. Upon termination, the State will be entitled to payment, on a pro rata basis, for satisfactorily performed services. The termination of this Agreement does not relieve the Utility Owner of its obligations under the Notice and Order. E. Survival of Terms: The following articles survive this Agreement's expiration or termination: (IV) Utility Owner's Ongoing Maintenance Requirements; (VI) Indemnification; and (VIII) Governing Terms. Description of Work Procedures A. Plans: The plans for the adjustment work are attached to this Agreement as Exhibit A, indicate the present and proposed locations of the Facilities. If any changes to the plans or character of the work become necessary, the State and the Utility Owner must agree to the changes before the State makes (or directs the Contractor to make) them. If these changes require an amendment of supplement to this Agreement, the parties will negotiate such amendment or supplement in good faith, and the State is not obligated to commence such changes until such amendment or supplement is fully executed. The State will enter into such supplemental agreements with its Contractor as the State deems necessary to implement such changes. 2. The Utility Owner authorizes the Project Engineer to make any minor field changes and adjustments to the plans, specifications, and special provisions Page 2 of 9 S.P. 4304-94 (TH. 15) MnDOT Agreement Number 1000404 as the State deems necessary for efficient Project construction. The Utility Owner authorizes the State, on its behalf, to enter into supplemental agreements with the Contractor as necessary to implement these changes. B. States Responsibilities The State will: a. Advertise the Project for bids; and b. Award a construction contract for the Project. This Project will include the relocation work. 2. Immediately after completing the bid opening procedures, the State will notify the Utility Owner of the actual cost in writing. 3. The Project Engineer will supervise and direct the Project, including the adjustment work, but the Utility Owner may inspect the work periodically. If the Utility Owner finds that any completed adjustment work is defective, it must inform the Project Engineer of these defects in writing; however, any recommendations the Utility Owner makes are not binding to the State. The State has the exclusive right to determine whether the Contractor has performed the work according to the plans, specifications, and special provisions. 4. The Project Engineer and the Utility Owner will perform a final inspection of the work. Once the State has accepted the adjustment work, the Project Engineer will inform the Utility Owner in writing, and the Utility Owner will assume ownership of the Facilities. C. Deletion of Work: If the Utility Owner decides to delete the adjustment work from the Project, the Utility Owner will: 1. Pay the State the design engineering cost in Article IV.B.3.; 2. Be subject to the Notice and Order and remove and/or adjust the Facilities; and 3. Defend (at its own expense and to the extent Minnesota's Attorney General permits) indemnify, save, and hold the State and all of its agents and employees harmless of and from all claims, demands, actions, or causes of action that deleting the adjustment work causes. This obligation to indemnify extends to any attorney's fees. Page 3 of 9 S.P. 4304-94 (T.H. 15) MnDOT Agreement Number 1000404 D. Risk. Risk of loss of partial or complete adjustment work will be on the Contractor or the Utility Owner as the current Standard Specifications for Construction set forth. III. Utility Owner's Ongoing Maintenance Requirements A. Once construction is complete, the Utility Owner must maintain the Facilities at its own expense. The Utility Owner must follow the terms of the Permit when it performs any maintenance work. B. The Utility Owner may open and disturb the trunk highway right of way without a permit in the case of an emergency that is dangerous to the public and requires immediate attention. Upon learning of the emergency, the Utility Owner must immediately notify the State Patrol. The Utility Owner must take all necessary and reasonable safety measures to protect the public and must cooperate fully with the State Patrol. In this event, the Utility Owner must request a permit from the proper authority no later than the working day after it begins working in the right of way. IV. Payment A. The State will determine the cost of the adjustment on a contract -unit -price basis. The Utility Owner authorizes the State to pay the Contractor directly for the adjustment work. As Exhibit B shows, the estimated cost of the Utility Owner's adjustment work is $10,820.25. B. The Utility Owner agrees to pay the State the total cost it incurs to adjust the Facilities. The total cost will include: 1. The construction cost, which consists of all of the Contractor's bid item costs to satisfactorily adjust the Facilities according to the plans, specifications, and special provisions; 2. The construction engineering cost, which is equal to 8 percent of the construction cost; and 3. The design engineering cost, which is equal to 6.5 percent of the construction cost. C. Immediately after opening bids and selecting the Contractor, the State will notify the Utility Owner of the total cost by providing a written cost schedule. 1. The Utility Owner must accept or reject the total cost no more than 10 calendar days after receiving the cost schedule. If the Utility Owner does not provide Page 4 of 9 S.P. 4304-94 (TH. 15) MnDOT Agreement Number 1000404 this notification after 10 days, the State will consider the lack of response to the Utility Owner's acceptance of the total cost and the State will proceed with the work. 2. If the Utility Owner chooses to delete its work from the State's contract, it must still pay the State the design engineering cost specified in Article IV.A. The Utility Owner will be obligated to remove or adjust its Facilities according to the terms of the Notice and Order. D. The State will issue the Utility Owner an invoice for the amount specified in the cost schedule. Pursuant to Minnesota Statutes, section 161.46, subdivision 5, the Utility Owner will promptly reimburse the State for the adjustment costs. E. After the Contractor has completed the work required under its contract and the State has accepted the work, the State will prepare a final computation of the amount due from the Utility Owner. If the final total amount is greater than the amount the State has already received from the Utility Owner, the Utility Owner must promptly pay the difference, without interest, to the State. 2. If the final total amount is less than the amount the State has already received from the Utility Owner, the State must pay the difference without interest, to the Utility Owner, F. The final total cost constitutes payment in full for all adjustment work according to this Agreement. This amount also constitutes payment in full for any and all damages, claims, or causes of action of any kind or nature that the Utility Owner may have relating to the adjustment of the Facilities. V. Indemnification A. The Utility Owner will defend (at its own expense and to the extent Minnesota's Attorney General allows), indemnify, save, and hold the State and all of its agents and employees harmless of and from all claims, demands, actions, or causes of action arising from the Utility Owner's acts and omissions and from the State's (and its Contractor's) use of plans, designs, shop drawings, specifications, and special provisions prepared, reviewed, or approved by the Utility Owner. This indemnity Page 5 of 9 S.P. 4304-94 (T.H. 15) MnDOT Agreement Number 1000404 obligation extends to any attorney's fees the State incurs in seeking to enforce this obligation, and in defending against any claims covered by this indemnity clause. B. The Utility Owner does not waive any defense or immunity of third parties. The Utility Owner, in defending any action on behalf of the State, will be entitled to assert every defense or immunity that the State could assert on its own behalf. Vl. Governing Terms A. Data Practices: All parties must comply with the Minnesota Government Data Practices Act (Minnesota Statutes, chapter 13) as it applies to any data that a party to this Agreement receives, collects, stores, or disseminates under it. The Act provides civil liability for failure to comply with its requirements. B. Applicable Law: Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal proceedings arising out of this Agreement or its breach, must be in Ramsey County, Minnesota. C. Waiver If a party fails to enforce any provision of this Agreement, that failure does not waive the provision or the party's right to subsequently enforce the provision or any subsequent breach of that provision. D. Merger: This Agreement contains all negotiations and agreements between the State and the Utility Owner with respect to the subject matter it contains. No prior understanding regarding this Agreement, whether written or oral, may be used to bind either party. E. Assignment: The Utility Owner may neither assign nor transfer any rights or obligations under this Agreement without the State's consent and a fully executed assignment agreement. To be valid, the assignment agreement must be signed and approved by the same parties who signed and approved this Agreement, or their successors in office. F. Amendments. Any amendment to this Agreement must be in writing. An amendment will not be effective until the same parties who signed and approved this Agreement, or their successors in office, sign and approve the amendment. G. Incorporation of Exhibits: All exhibits attached to this Agreement are incorporated into this Agreement. Page 6 of 9 S.P. 4304-94 (T. H. 15) MnDOT Agreement Number 1000404 The remainder of this page was left blank intentionally. Page 7 of 9 S. P. 4304-94 (T. H, 15) MnDOT Agreement Number 1000404 County: McLeod Utility Owner: City of Hutchinson IN WITNESS WHEREOF, the parties have caused this Contract to by duly executed to be bound hereby. CITY OF HUTCHINSON 0 Matt Jaunich M Mayor Gary Forcier Its: City Administrator Date: 04/14/2015 Date: 04/14/2015 Page 8 of 9 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION State Encumbrance Verification Individual certifies that funds have been encumbered as required by Onnesola Statutes §§ 16A.15 and 16C.05. By: Date: Contract Number: Order Number: Department of Transportation Recommended for Approval: By: District Engineer Date: Office of Contract Management Approved as to Form and Execution By: Date: Department of Administration By: Date. Approved: M Date: Page 9 of 9 S.P. 4364-94 (TH. 15) MnDOT Agreement Number 1060404 County: McLeod Utility Owner. City of Hutchinson Director, Office of Land Management MN W S Ayrevmr Numb. I DW4 W EfiSdA UTILITIES TABULATION ADJUST a STATION OFFSET IFTY DESCRIPTION O}NER VALVE FRAME i REMARKS G 9DR-}ATE.R RING � —7p. —4304-94 CASTING I 1 N 1271+06 —R2 —R2 CL SAH W CITY 11F HI1iCHiN50N 1 12 f F36 28R }A ER YLY CITY OF HUTCH1N50H ! ] 271+9 R 2 I 21P }ATER YL9 CITY OF HUTCHINSOH ! 1275+ IR 2 SBR MATER YL4 CITY OF HUTCHINSOH 1 1215+21 R 2 ISL STCAY W HHDDT 1 1275.21 R 2 IL SAN eH CITY OF HH7CHIHSDN ] 1275-5 R 2 14R MATER YLY HUTCHINSON I 1279+21 A 2 16L $ DRM MHODT = i274F3F A 2 L SAN NH HUTCHINSON 1 1279#64 R 2 11R TATER W HUTCH NSON12 9#74 R 2 24N NA EA NLY UTCH INSOH283FD1 ",mff R 2 IDR }AVER W D11CR I__1283+42 R 2 CL SAN YH U CH IfFSON+46 R 2 SIL STORM W007 3.R }AT[R VLY UICHINSON ] 1207+53R2 TSL STORY W MNDOT 1 1287K7 R IR 5AW CITY OF HUTCHIRSDH 1 1257.88 A 2 IDR MATER MH CITY OF HUTCH[N ON I 128 • 2 R 2 —WATER 24 YLY CITY OF HUTCRINSON I 1291irlR 2 41, TITER YLY C1TY OF HU7CHIHSDN I 1293+ R 2 15L STORY WMHODi ] 1291 FTA R 2 1R SAH W C17Y OF HUTCHINSON F 1957#92 R 3 SDR }AVER W CITY OF HUTCNINS{IH 1 1961+66 R 1 15L STORM YH MNDDT 1 1961+75 R 3 IR SAN UH CITY OF W%RiN5ON I 1961+92 R 3 7 }A7ER MH CITY DF 141TCH[NSOH 1 1962+16 R 3 9 25R MATER YLY C[TY OF HDTCHINSON l TOTAL I9 F8 s NOTE= ALL WORK TO BE DONE BY CONTRACTOR UNLESS OTHERWISE NOTED, UTILITY TARIILATIDN CFA7H'IEp 8r � i[C. RR �n�* pATfa x�rTrn STATE. PROJ. ND, 4304-94 (TH 15) SHEET ND. 6 OF 17 SHEETS MnQOT Agreement Number 1000404 Exhibit B S.P. 4304-94 CITY OF HUTCHINSON DESIGN ESTIMATE PAYITE:M DESCRIPTION UNIT TOTAL. UNIT COST EST. QUANTITY COST PER TOTAL. QUANTITY 2504.602 Adjust Valve Box -Water EACH $ 350.00 9 $ 3,150.00 2506.602 Adjust Frame & Ring Casting EACH $ 525.00 12 $ 6,300.00 SUB TOTAL $ 9,454.00 MnDOT Design cost ILUMPSUM 1 6.5% $ 614.25 MnDOT Construc#ion Ad m i nstra ti o n/l n s pecti o n I LUMP SUM I 8.0% $ 756.00 GRAND TOTAL 1 $ 10,$20.25 '""E� Minnesota Department of Transportation R Office of Land Management—MS 678 395 John Ireland Boulevard Saint Paul, MN 55155 March 19, 2015 Kent Exner City Engineer City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350-2522 RECEIVED MAR 13 n5 CitY of Hutchinson Engineering Department RE: S.P. 4344-94 (T.H. 15) MnDOT Agreement Number 1000404 Location: south of 5th avenue sw to north of 2nd avenue in the City of Hutchinson Dear Mr. Exner: Enclosed are three copies of Agreement Number 1000404, which covers the installation of your facilities on Trunk Highway Number 15 and the estimated cost of that installation by MnDOT's contractor on the above -referenced project. Please execute all copies of the Agreement and return them to this office as soon as possible. Three copies of a City Council Resolution approving and authorizing this Agreement are required. An example of a City Council Resolution is enclosed. Subsequent to the State's execution, we will return one copy of the agreement to you. Paul Rasmussen, Resident Engineer at Wilmar, will supervise this project. You can reach him by telephone at 320/214-6320 or email at p.rasmussen@state.mn.us. If you have any questions regarding this project, please contact the Resident Engineer. If you have any questions regarding this letter, please contact me by telephone at 6511366- 4628 or email at Edward. Barrett c@state.mn.us. Sincerely, Edward Barrett Utility Agreement Writer Utility Agreements and Permits Unit An Equal Opportunity Employer E) 0 08' 0 0 0 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: MnDNR Luce Line State Trail Development Agreement Department: PW/Eng LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As previously discussed, City staff requests that the City Council approve the attached agreement with the Minnesota Department of Natural Resources (MnDNR) to address segments of the Luce Line State Trail within City limits during the upcoming Luce Line State Trail bituminous surfacing project. The cost of this paving work and the corresponding requested city participation amount is estimated to not exceed $111,000 (to be finalized per the actual construction costs). Please note that the City Council previously approved a Resolution authorizing an expenditure up to $111,369 for this work. We recommend that the attached agreement be approved. BOARD ACTION REQUESTED: Approval of Agreement Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 111,000.00 Total City Cost: $ 111,000.00 Funding Source: Community Improvement Fund Remaining Cost: $ 0.00 Funding Source: LACE LINE STATE TRAIL STATE TRAIL DEVELOPMENT— HUTCHINSON TO WINSTED SEGMENT COOPERATIVE AGREEMENT BETWEEN THE STATE OF MINNESOTA AND THE CITY OF HUTCHINSON This Agreement, between the State of Minnesota, acting by and through the Commissioner of the Department of Natural Resources, hereinafter referred to as the "State" and the City of Hutchinson, hereinafter referred to as the "City". WITNESSETH: WHEREAS, the Commissioner of Natural Resources has the authority, duty and responsibility under Minnesota Statutes Section 85.015, sub. 10, to establish, develop, operate and maintain the Luce Line State Trail; and WHEREAS, the State and the City are authorized under Minnesota Statutes Section 471.59 to enter into agreements to jointly or cooperatively exercise common powers; and WHEREAS, the State owns or has administration over lands described as the Luce Line State Trail extending between the communities of Plymouth, in Hennepin County and Cosmos, in Meeker County and as shown in the map attached and incorporated into this agreement as Exhibit A, hereinafter referenced as the "State TraiI"; and WHEREAS, the State in cooperation with McLeod County, and the Cities of Hutchinson, Winsted and Silver Lake is prepared to complete the final bituminous surfacing of the previously undeveloped sections of the Luce Line State Trail, extending from the western limits of the City of Hutchinson to the eastern boundary of McLeod County near the community of Winsted; and WHEREAS, the State and City have determined that the rehabilitation and resurfacing of the existing 2.6 mile long bituminous surfaced segment of the Luce Line State Trail located within the community of Hutchinson and originally developed by the City is a priority for renewal and replacement; hereinafter referenced as the `Trail Segment" as shown on the plan which is attached and incorporated into this agreement as Exhibit B; and WHEREAS, the State has prepared the necessary engineering, design, and construction specifications for the rehabilitation and renewal of the approximately 2,6 mile long, existing bituminous surfaced Trail Segment; and WHEREAS, the City has appropriated and allocated a total of $111,000 to the renewal and rehabilitation of the Trail Segment; and WHEREAS, upon completion, the Trail shall be the sole responsibility of the State; and WHEREAS, a resolution or copy of the City CounciI meeting minutes authorizing the City to enter into this agreement is attached and incorporated into this agreement as Exhibit C; and NOW, THEREFORE, in consideration of the mutual benefit to be derived by the public bodies hereto and for the benefit of the general public, the parties agree as follows: STATE DUTIES AND RESPONSIBILITIES a. The State has prepared the necessary pIans and specifications for the renewal and rehabilitation of the Trail Segment. The design includes the replacement of the existing bituminous surfaced recreational trail throughout the entire 2.6 mile long segment. The Trail Segment shall meet the requirements of the ADA when complete. Luce Line State Trail 1 of 4 Mcleod County Segment 1 City of Hutchinson MnDNR Parks & Trails 16 March 2015 b. The State shall administer the construction contract for the rehabilitation of the Trail Segment, as well as providing all construction engineering, staking, materials testing, record keeping and construction inspection. c. The State shall obtain all federal and state and permits necessary for the redevelopment of the Trail Segment. d. The State will encumber funds for renewal and rehabilitation of the Trail Segment through the standard internal purchasing process including, but not limited to, a separate requisition request. e. The State shall permit the City to review and comment on any revisions to the Trail Segment as planned, proposed by the State during the term of this Agreement. f. The State will provide and install the appropriate signage for the Trail Segment, including a wood -routed sign/s, which indicates that the development was cooperatively provided by the City and the Department of Natural Resources. The State shall also provide all trail related informational signs for the Trail as determined by Department of Natural Resources policy. g. Upon completion the Trail Segment shall be the sole responsibility of the State. 11. CITY'S DUTIES AND RESPONSIBILITIES a. The City has previously reviewed and approved the plans and specifications for the renewal and rehabilitation of the Trail Segment as shall to be permitted to review and comment on the preliminary and final design of the Trail Segment as prepared by the State and as referenced in Exhibit B. b. The City shall provide funding assistance for the renewal and rehabilitation of the Trail Segment. c. The City shall be permitted to review and approve any revisions to the Trail Segment as planned, proposed by the State during the term of this Agreement. Ill. FUNDING The State shall provide funding for its responsibilities under Article I (a)(b)(c)(d)(e)(f)(g)(h) above through the standard internal purchasing process including, but not limited to, a separate requisition in which funds will encumbered. However, the total obligation of the State is also limited to the amount of funds legislatively appropriated and administratively allocated to this project. The City shall provide funding up for it's responsibiIities under Article II (b) above up to but not to exceed $111,000. Reimbursement will be due within thirty (30) days of the State's presentation of invoices for services performed. IV. LIABILITY Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by the law and shall not be responsible for the acts of the other party and the results thereof. The State's liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, and other applicable law. The City's liability shall be governed by and limited to the amount set forth in Minnesota Statutes, Sections 466.01-466.I 5, and other app Iicable Iaw. V. TERM a. Effective Date: April 15, 2015, or the State obtains all required signatures under Minnesota Statutes Section 16C.05, Subdivision 2, whichever is later. b. Expiration Dale: April 15, 2017, for a period of two (2) years except as otherwise provided herein or agreed to in writing by both parties. VI. AUDIT Luce Line State Trail 2 of 4 Mcleod County Segment 1 City of Hutchinson MnDNR Parks & Trails 16 March 2015 Under Minnesota Statutes Section 16C.05, sub. 5, the books, records, documents and accounting procedures and practices of the City relevant to the agreement shall be subject to examination by the Commissioner of Natural Resources, the Legislative Auditor and the State Auditor for a minimum of six years from the end of this agreement. VII. ANTITRUST The City hereby assigns to the State any and all claims for overcharges as to goods and/or services provided in connection with this Agreement resulting from antitrust violations that arose under the antitrust Iaws of the United States and the antitrust laws of the State of Minnesota. VIII. CANCELLATION This Agreement may be cancelled by the State at any time with cause or as necessary as provided in Article 111, upon thirty (30) days written notice to the City. This Agreement may also be cancelled by the State if it does not obtain funding from the Minnesota Legislature, or other funding sources, or if funding cannot be continued at a level sufficient to allow for the completion of the activities covered under this agreement. The State will notify the City by written or fax notice. The State will not be obligated to pay for services provided after the notice is given and the effective date of cancellation. The State will not be assessed any penalty if the agreement is cancelled because of a decision of the Minnesota Legislature, or other funding source, not to appropriate the necessary funds. The State shall provide the City notice of lack of funding within a reasonable time of the State's receiving that notice. IX. GOVERNMENT DATA PRACTICES The City and the State must comply with the Minnesota Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City under this agreement. The civil remedies of Minn. Stat. 13.08 apply to the release of the data referred to in this clause by either the City or the State. X. PUBLICITY AND ENDORSEMENT Any publicity regarding the subject matter of this agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the City individually or jointly with others, or any subcontractors, with respect to the program and services provided from this agreement. Xl, COMPLETE AGREEMENT This Agreement, and amendments, constitutes the entire agreement Between the parties. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. XII. OTHER TERMS AND CONDITIONS NOTICES: Any notice, demand or communication under this Agreement by either party to the other shall be deemed to be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid to: Luce Line State Trail 3 of 4 Mcleod County Segment / City of Hutchinson MnDNR Parks & Trails 16 March 2015 The State Minnesota Department of Natural Resources Parks and Trails Division District Supervisor 261 Highway 15 South New Ulm, MN The Ci City of Hutchinson City Engineer 1 l 1 Hassan Street SE Hutchinson, MN 55350 IN WITNESS WHEREOF, the parties have caused the Agreement to be duly executed intending to be bound thereby. DEPARTMENT OF NATURAL RESOURCES CITY OF HUTCHINSON By: By: Title: Title: Date: Date: DEPARTMENT OF ADMINISTRATION CITY OF HUTCHINSON Delegated to Materials Management Division By: By: Title: Title: Date: Date: (Effective Date) STATE ENCUMBERANCE VERIFICATION Individual certifies that funds have been encumbered as req. by Minn. Stat. 1,kA.15 and 16C.05. i Signed: Date: J — Contract: LO ffY Luce Line State Trail 4 of 4 Mcleod County Segment 1 City of Hutchinson MnDNR Parks & Trails 16 March 2015 Exp I�L11 1"1 nlul E r' Sp�xna u �� 2-, Pellan Luce Cine Rate Trail za I j— `•}r �i a ry a r LaW :;?w - - rSa = r�-i Cosmos '� t _rr.SW�1oF.SYy�S[lmv_ __ f}''� .voo4trSf u� r•'.- -Guh Id �tid m . _ I I ; ., f =- f •terns:,, Pvr 4- o6 kvk?A irnaYl ,vF.is, ,� f•� r -•� j C F Gry,l I r �SY,R ---Y -r••W-�G^kz s17.F}: "--' - �._Ixd:i a"'� �..0 t�'.?Y LTi'. Gr �srk.,l. 1 •rte L�1x,5}: r 1 —%I'� I �,r.dhogmc�� "'. 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Mu HUTCHINSON SITE LOCATION STA 1815+-64 GPS COORDINATES N44'57'24.5" 1F94'00'44.4' SLD A I CONSTRUCT 36G1181ii OS NEW ROUCT SE lO •... TV ML NEAR WHISTCA AIRPORT+ i LUCE LINE STATE TRAY. OCATION r .. - •.-•• .. . LOCATION � .'\— T - 0+00 •� STA 1131+78 TSTA O 1218+84:, .� COORDINATES .. - .. .... PAYE EXISTING TRAIL MGM '53'37.1" KDIGSTEY ST. TO ZEBRA ST. (COUNTY L,IIB) _ - - BIO ALTHNiIATS NO 3: STA a9+94 TO STA 233+57 RECLAIM & PAVE 13MU IRNOUS •� TRAY. Mu HUTCHINSON TA 90+00 To STA 120+00_ 6TA 89.10 TO 5A 213*d7 P RDFsa - SMW, sas a PEOOtM RAMPS ` ; • r NpIWEp N RISE RO _ PW sTUP 1010 9 uN1 f AELIAW EN OF RR1aw a c ML M 1� 1( ! - -- - TH 1Rlrclarsalr KRUM N En AETOWTI ■ � 1 - � �� sieart aluw�a6 ,'�'� L•� _ .� a "_ sA>lcur RRIACIRtS satyr aiwNous r STA 107.0 To Su 1oe.7o su R9i00 RWTE mwws EROi TtRoa DcLu m R&11 GL ARVE WDR 91Lf11GlE • • STA 120+00 TO STA � f � �',1 "`f � srx 1�so is STA+u.eo � STA lu.le`� � DONTE a w4mc of Ems &SSE tPAITf SRF NEM SL6LL _ 1WEFWL AFTER fllliAWRN1. P1Nf STOP NGFD 511/80. _ SG 149A0 i0 STA 1191.H r ` 1 • I'4 0 +? ;� j � WiOI 1P7L SUIFACE {NN �A f' Su 1220 TO STA 172+]➢ ' 0o ROE PAYE Pu92C ROW CR14Sac. srA '4TK6 QMTR E PM RUP TRWOTEQ n,1Nr STOP A SXROe WME BUT" sms SG IF].60 i0 SR 149*16 +`ti wart cm Wk W iWT RsE PYAEC ROE CRo9S7F i� P1M CR1SS 9LYR STA 150+00 TO STA 180+0[1 �' - a a $ aEORiSEcx SpCIW+ r•• 101• 3R➢ AVE $ $iA 15$+* TO M 17s.m S DnWTE k OGPOSE OF EXCESS WE - �� •� $77,, % wtp�i TR11R1 W� STA 17$47u IG STA 116.60 8, g p 00 RO1 RECUtl Rib RENME SECFON a x SUCT tF1umNVE - � � mr ITA 1ssFx To STR 1ss.W 017•RR LANE PygXE WD amwo t � mxx sEC1gR �e• �� —,=c rat n' S pHR Div cion of Parks and Trxik Rork vns W ❑M -ate CE LINE STATE TRW PLAN o,,, g, >w� SITE P... SZ tee.. NvrewusaN *o wlNsle.vvEenEur m,u anoen xn�wm BfF-- 1 Faelp�in 11WLRFHAAILRRTION R6¢ WNW fkga, x8'0%1» ��$TI $2 WNW PnM m vwaan TgA9p721-0090a7 DO NOT SCARE URAWINGS ••. p• 1 f m ac. mi. —i.a. --= —Z= ap fl13 xwv Nplf M1u ti13 BEGIN TGG som LATCH D351M AL STA 60+00 TO STA 90+00 STA 79#07 TO STA 6Bi am Ttpck SEEM -A SiA 89.50 10 Sh 213s7 Tsnal or TM T1R11 ILL x Do K Nnwm o xxw ufEroure La 'R �� su 66.90 a sA 5o.m �f wN srw M" SA190. - STA M"O (KwhkE z MOVE FED &AP k _ TRUNCATED ME BO1N SM 00 UPICk SECTION A STA 61,5810 SFA 62101 STA aHH m 5TA a3.W TG 5OPN4.nM SIM PWA $MMH'u PMTZ a 651171E SMS 9VPOL S OPA '8 oAwrt TA7r0 CA055NG SBE mrx sErn7N '�• TIER SF11CN k T6]CAE EfMW FNll PR6'AE WD ORDMM SEE TWA SECTION 'AB' cRm LATCH CMIM BiQll BM TWA I 1 j T 4` °Q O0 . win en ,a�"gwne '� ce• OperaGFons se..�a. aia.r.� D?4R DWis4on of Pules and Track R—hl ns �, M u,,. LUCE LINE STATE TRAIL 1W�++y�e�1G- ' Fuifi�fef if�11Lp6ulllJiA11IX� quroorrsmr ro rarao sPsr�ear r�r: $ITE PLAN YnH AGtt flKilli Awv�r K .� •�r..F..e.�w.w.>, rt•sym 101E drw ra ftl lon r1.A065]Imm.Or 00 Nor SCALE DRA'MN05 �� tlldmaf T oaea zvi. �.a•vnm.wwC.a.r1r. Yew lf�*efnr [wnn rs yW m11 r Ir« 1NR'nq Nseen�roM6N16 rinCwn w'Aq - - - — STA 180+00 TO STA 216+00 ,.\ ~ SG 89r0 TO SYA 213x37 LLII�EIE Sd 71A4gQ BTA i15Hx 7D PANE STOP AHEM STWM PFD i11V ppLl Sm _ $AIAG, %IS k PEOESI(eill PAIPs � NM(M IN 815E Sm MET r?PVL TMPWM I m RDDLJM W of IDrlaAlly"(15 TM M WIC• }.. S -��_ HMOMMON NEAI.IDED N IID ALTEANSTE -___ 'Cjf $T SrA 7141PP "it $ .• . _ 8 1 `. - - gB— STA 192.50 PANF SNP MM MEL LSO CL STWf WN7IEIE PED BWP • �' KON T,PIGW SECDW R" suSur anndlDls � � SrA x444 %pl ajLWV s MWMm MUL MWA SDM 'A' PANF stop p a. WIDR DVM rsw sneoe '! I09r`A 192r50 i �' CDNIII[[ 1W. 5EC1gN Y • SP W SFA W IIOi FEC1.1Y 516 SECItlN A[110 SAINT iC] AlBLH ST r ! NE1YyE B9YWQA NWS S PAVE E55AG $°"'Fj YORK ; 4 5 STA 2i5+00 LO STA 244+00'"rt, . �„ HpfFaP UR HE =STA o SYN�L S SFA 7xS'x6 j ,PI1917L RP1D CR'15IK y'• PNR S10P MFAAD S BOL Y SR 715475 To SrA 775., e - Y -1J cmKR E PFD MNP 4 W _ TKIWAIF➢ DCW DOTH SIDES 1 k0PN'A' _ :� PANT � ovlc ,SUB5TpTlp�t j6�T - _ j �T "•• p• "° nDNR ll sl,” irs •"�'°w�.°�°u1'�"";•�«� s.G..pFiceaPdn. CELIN STrATE TRAIL Revisions SDIAfe- TrSIEPLNL] ��`, �M„"w",'E; GlYrieioa H+TCNTiNl1SAOaNATFTOAANL�DNITfATTf0ID1nNCGMOVaT fn'.+PGR LN EIIt D.+m.A xa F®m11 BTIS1 � °nw.,e H. W„nry (mm vnwd�e [�.. nA. Law v� oec T11 '�3 1W 1011 pv R FN�pA .._.� CMc.�d xN wR]Oi] r TPA90110Q.40:01 DO NDT•SCALE IDFiRPnNCS�O uiwi �� Ekk1L4C RESOLUTION NO. 14393 RESOLUTION ESTABLISHING FUNDING FOR LUCE LINE STATE TRAIL IMPROVEMENTS WHEREAS, the City of Hutchinson has been an active partner to the Minnesota Department of Natural Resources (MnDNR) during the development, funding and implementation of recent Luce Line State Trail improvement projects; and WHEREAS, a segment of the Luce Line State Trail alignment (approximately 2.35 miles) exists within the City of Hutchinson; and WHEREAS, the City of Hutchinson has primarily funded (including federal grants) and constructed the existing bituminous surfacing of the Luce Line State Trail within municipal limits; and WHEREAS, the majority of the existing bituminous trail surfacing has become significantly deteriorated and potentially unsafe in some areas; and WHEREAS, the MnDNR administered a recent construction bid letting that included an alternate bid in the amount of $202,738.00 to address the resurfacing of the Luce Line State Trail within City of Hutchinson municipal limits; and WHEREAS, the MnDNR has communicated that limited dedicated funding remains to fully address the work within the alternate bid and requested that the City of Hutchinson contribute $111,369.00 (50% of the construction bid plus a $10,000 construction contingency amount) to fund this work within the City of Hutchinson. THEREFORE, BE IT RESOLVED that the City of Hutchinson dedicates a not -to -exceed amount of $111,369.00 from the City's Community Improvement Fund for project cost sharing relative to the proposed improvements to the Luce Line State Trail within the City of Hutchinson. Adopted by the Hutchinson City Council this 10th day of February, 2015. 4 Gary Forcier ayor Attest: r• Matt launich, .City AdministgtaF HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Calling a Special Workshop Meeting for the City Administrator's 3-month review Department: Administration LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: April 12 will be the 3-month anniversary of the hiring of Matt Jaunich to the City Administrator position. A part of the employment contract with Mr. Jaunich calls for an initial 3 month performance review along with a 6 month and an annual review. Upon setting a date for the review, HR will follow up with additional material in helping you prepare for the review. The Council will have to come up with a date and time that works for everyone. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting to conduct the City Administrator's 3-month review Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Calling a Special Budget Workshop Meeting for 4 pm on April 28 Department: Administration LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Staff is getting set to begin the 2016 budget season. To assist us with that process, I would like to have a workshop meeting with the council to discuss the process I use to establish a budget and to get some feedback from the Council on budgetary goals for 2016. BOARD ACTION REQUESTED: Approval of calling a special budget workshop meeting for 4:00 p.m. on April 28 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approve/Deny Consent Agenda Policy Department: Administration LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Governance Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Included in your council packet is a draft consent agenda policy that I would like for you to consider. We briefly discussed this at our workshop meeting on March 24. While I know we have used the consent agenda for some time, I would like for us to have some general standards in place when it comes to placing items on the consent agenda. The policy simply sets some guidelines for both staff and the Council when it comes to placing items on the consent portion of our agenda. BOARD ACTION REQUESTED: Approval of the Consent Agenda Policy Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON CONSENT AGENDA POLICY POLICY NO. 1.26 ARTICLE 1. PURPOSE The Hutchinson City Council (Council) deliberates many agenda items at its meetings, and the time to conduct this deliberation can be limited. In an effort to provide as much time as possible to the deliberation of major agenda items, the Council has established a consent agenda to handle routine, non -controversial items that need minimal Council deliberation. The purpose of this policy is to provide guidelines to the Mayor and/or City Administrator for the placement of items upon the consent agenda. ARTICLE 2. POLICY The placement of a consent agenda in the order of business should be prepared and placed on the agenda of every regular council meeting by the City Administrator according to City Code § 30.18. The consent agenda shall contain routine, non -controversial items that require Council action but need little or no deliberation. Items such as the following shall be placed on the consent agenda and forwarded to the Council prior to each regular meeting: • Certain personnel actions, such as those affecting the compensation and classification plan and table; • The appointment of members to committees, board or commissions; • Routine finance management actions, such as claims, appropriations, contract terms and payments, and the transfers of funds; • The approval of project specifications and the setting of bid opening dates; • Property and land use actions, such as minor subdivisions and land use permits with unanimous planning commission support; • Licenses or permits for approval that don't require a hearing, such as liquor renewals or gambling; • The setting of public hearing dates, such as for improvements and budget hearings; • Resolutions, such as resolutions of support and resolutions dealing with routine city business. Items such as the following shall not be placed on the consent agenda: • Items that require a debate by the Council; • Items that are not routine in nature; • Ordinances; • Items that commit a significant financial contribution by the city that were previously not included in the annual budget; Items that require a public hearing; Items that require the Mayor or a council member to abstain from the vote. ARTICLE 3. PROCEDURES AND RULES The following procedures and rules shall be set in place to help govern the use of a consent agenda by city staff and the city council: 1. The consent agenda shall be placed on the council agenda according to the order of business as laid out in City Code § 30.18. 2. Each consent agenda item shall be either numbered or lettered so it can be easily identified for purposes of removing the item from the consent agenda. 3. Before approving the consent agenda, the Mayor will ask for the removal of any items from the consent agenda. 4. At the request of the any member of the Council, Mayor, or city staff, an item shall be removed from the consent agenda and placed upon the regular agenda for debate. 5. The consent agenda shall be adopted by a majority vote of those council members present at the meeting. Approval Date: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration of Policy 3.18 Safety Eyewear/Footwear Reimbursement Department: Administration LICENSE SECTION Meeting Date: 4/14/2015 Application Complete N/A Contact: Brenda Ewing Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Governance Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Employee Safety Committee is recommending changes to City Policy No. 3.18 regarding safety footwear. These changes were presented to the Management Team who are also recommending the following policy changes: 1. Increase the allowed footwear reimbursement maximum from $125 to $175.00/annually for purchasing safety footwear (to account for cost increases in safety footwear) for regular employees. 2. Extend the allowed purchase cycle for winter safety footwear from 2 to 3 years. 3. Increase the reimbursement maximum to $175 for seasonal/temporary employees and extend the allowed purchase cycle from 1 to 3 years. Directors may approve a shorter purchase cycle if the condition of the footwear warrants earlier replacement. 3. Require that all footwear must meet OSHA standards (steel or composite) — footwear must be rated at 1/75 or 1/50 and C/75 or C/50. Financial Impact - The difference in cost for the proposed changes would be $29.17 per year per maintenance employee who would utilize 100% of proposed reimbursements. It is likely that maintenance employees would use less than 100% of proposed reimbursements for any given year, which could be cost-neutral and may even result in less cost over the same period of time. BOARD ACTION REQUESTED: Consideration and approval of the revised City Policy 3.18 SAFETY EYEWEAR/FOOTWEAR - REIMBURSEMENT Fiscal Impact: Funding Source: Department Budgets FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Policy 3.18 CITY OF HUTCHINSON POLICY -PERSONNEL - SAFETY EYEWEAR/FOOTWEAR- REIMBURSEMENT NO. 3.18 DATE 1983:updated 1995, 2007, 2015 SOURCE COUNCIL APPROVED Protective clothing is required for all persons engaged in maintenance duties. This includes both full time, part time and seasonal employees in the following departments: Public Works (Streets - Cemetery - Airport - Water - Wastewater - Storm Water - Engineering - Feicestp� HATS) - Parks - Recreation - Civic Arena - Creek Side - Building Enforcement -Building Maintenance -Other Maintenance. Hardhats, safety vests, steel -toed footwear and safety glasses must be worn during working hours, based on the requirements for the specific job assignment. Directors, supervisors and employees are responsible for their proper use of personal protective equipment. PERSONAL PROTECTIVE EQUIPMENT H n RDH ATS .RGI SAFETY CCTV VESTS aFe is provided by the City and kept in each department. Employees are required to purchase certain personal Other protective equipment required by the Ceity_ is reirn ^uRs^ +^ Ffull time, part time and seasonal maintenance employees shall be reimbursed at the following rate, however, reimbursements shall 1�u# not #e exceed 100% of the total cost of the personal protective equipment: SAFETY 'STEEL FOOTWEAR - $17-25/pair. Reimbursement may be made for regular employees once during each calendar year o„^n, 12 ^^^ Reimbursements for seasonal and temporary employees is limited to once every 3 years, unless the director determines it is necessary to replace the footwear sooner due to the condition of the footwear. The type of safety footwear required neeelea shall Rgu-sf be approved by the department director i^e. INSULATED WINTER BOOTS $125/pair. Reimbursement may be made once every third calendar year `', except with the specific authorization of the director. The need for insulated boots must be approved by the department director'R ehaFge. The recommendation is that safety footwear have the following ratings: • IMPACT. 1/75 or 1/50 (1/30 is the lowest standard rating) • COMPRESSION: C/75 or C/50 (C/30 is the lowest standard rating) • Unless specifically required for their position as noted by the appropriate department, employee safety footwear does not need to be equipped with metatarsal guards, have an electrical hazard rating, or have an electro -static discharge rating. Employees are highly encouraged to purchase quality footwear (i.e. Carhartt, LaCrosse, Milwaukee, Red Wing, Rocky, etc.) for their own protection and comfort. SAFETY GLASSES Up to $100 for prescr. glasses, full time empl. once every 12 months. Up to $50 for prescr. glasses, part time empl. once every 12 months. Up to $40 for non-prescr. glasses, full time empl. once every 12 mos. Up to $20 for non-prescr. glasses, part time empl. once every 12 mos. NOTE: The cost of the eye exam is an employee expense. Tell the doctor the glasses are needed for work. Plastic safety goggles supplied by the City may be substituted at the directors discretion. Contact Human Resources for information regarding the Safety Eyewear program and local participating vendors. The program offers discounted prices for safety eyewear. EACH EMPLOYEE MUST PURCHASE REQUIRED EQUIPMENT AND PAY FOR IT. THE ORIGINAL RECEIPT MUST BE GIVEN TO THE DEPARTMENT DIRECTOR IN CHARGE, BE APPROVED BY THE DIRECTOR, THEN A#D BE SUBMITTED TO THE FINANCE DEPARTMENT FOR REIMBURSEMENT ACCORDING TO THE ABOVE SCHEDULE. **This mod yea policy change will go into effect following W Council action, but is subject to any 2007 budget limitations feF eaGh affeGted dopa tmo^+ Employees should contact their director/supervisor prior to the purchase of reimbursable equipment with any questions a -R4 regarding available funds. CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday, February 18th, 2015 2:00 p.m. City Center Meeting Minutes Members present: Melissa Goldstein, Mark Hanneman, John Hassinger, Sara Turrell Others Present: Kent Exner (City Engineer), Sara Witte (Parks Supervisor), Candice Hoversten (Heart of Hutch), Jean Johnson (McLeod County Public Health) Meeting began at 2:05 p.m. 1. Review of last meetings minutes- Mark K made a motion to approve the December meeting minutes. Melissa G. seconded. Sara W. will forward the minutes onto Melissa Starke to be put into council packets. 2. Bike Rack Locations Once racks are installed we will work on signage. Sara W. will contact Miles (EDA) to see when the bike racks should be arriving. 3. Bicycle Map Kent gave an update. Currently there are two map options: the map produced locally comes in around $.25, the fold out Z -card cost around $1.49/each. Group consensus was to go with the cheaper version, so more maps could be produced and distributed around the community. Meeting to be set up with Doff, Kent, Sara W and Christy (County GIS). 4. Bicvcle Master Plan League of American Bicyclists -sign to be placed on Hwy 7 E, heading west Signage package was ordered. Article in paper. a) Olmsted County -Rochester http://www.co.olmsted.mn.us/planning/trnsprtnping/bpac/Pages/default.aspx b. Other examples: City of Willmar and City of Oshkosk: see scanned documents attached. 5. Safe Routes to School Dolf- Any updates? Meeting being held 2118115 @ 3: 30 pm, Jean will be attending. Once the Safe Routes to School report is completed, this should open up some opportunities for State and Federal Transportation funds. 6. Education/Promotion/Community Wellness Form small group to work on May -Bike awareness month event/s. Future Community Ed classes: Brochure deadline March 16th — possibly pair up with school/physical education classes. *Update on BCBS grant- Candice/Amy (Open Streets Event) Sept. 2015 *Group discussion followed as to what age group we should initially target. It was decided to focus on older adults/seniors with a Biking 101 including; general rules of the road, safety, etc. Candice brought up to contact Bike MN; Sara W. will contact Michelle B. a) Bike & Walk to School b) Bike to Work-in May, National Day is Friday May 15th c) Bike Rides 7. Bike Rental/Sharing Program Medica sponsor- Candice update Jean sent info on Nice Ride MN and Blue Cross (see samples) Meeting with Medica, they could be a possible sponsor down the road, more info to come on that. 8. Sidewalk Improvements "No Biking, No Skateboarding, No Rollerblading" signs within the downtown area — Review city ordinance per Kent/Chief Flatten Kent will talk with the Chief and keep us updated. 9. Crosswalk Awareness/Improvements Email/PDF document on informal study of uncontrolled intersections or non - intersections -Review of document Kent identified a couple locations. Staff is going to look at current locations. The ideal safe marked crossings are the "crossing lights ", like that going on S. Grade Rd. @ Island View Heights neighborhood. NEXT MEETING: Schedule next meeting: Wed. March 18`h @ 2: 00 pm City Center Main Conference Room To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 04/01/2015 Re: Liquor Hutch Sales January— March 2015 2014 2015 Change Year to Date Sales: $1,114,632 $1,171,949 5.1% Increase Liquor $ 402,588 $ 420,854 4.5016 increase Beer $ 506,941 $ 544,976 7.5016 increase Wine $186,491 $186,920 0.2016 increase Year to Date Gross Profit Dollars: $285,540 $289,182 1.3% increase Year to Date Customer Count: 47,399 49,685 4.8% increase Average Sale per Customer: $23.52 $23.58 Gross Profit Percentage: 25.62% 24.7% Store Activity Highlights: • GrapeVine Tasting event held January 29th • Customer Appreciation Week February 2-7 with advertising and InStore Tastings and Giveaways • Performance Reviews completed for 2 Full Time and 9 Part Time Employees • Candice Woods participated as a Trainer at MMBA Boot Camp for Municipal Liquor Store Managers. Great learning experience with lots of shared information! • Five new Part Time Hires completed, Employee Handbook reviewed and training begun • Employee Training Seminar held with emphasis on Policy and Procedures and product knowledge training on Bourbons • Attended Minnesota Municipal Beverage Association Legislative Day at the State Capital and spoke with 5 different Representatives about issues important to our profitability • GrapeVine Tasting event held on March 26th • Aggressive promotional pricing in the first quarter resulted in lower gross profit.... will review and adjust as appropriate Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data. EDA Board Meeting Main Conference Room — City Center 11:30 AM Wednesday, February 25, 2015 Members present in bold. Members Steve Jansick Mary Christensen MEETING MINUTES Daron Vanderheiden Mike McGraw Staff Miles Seppelt, EDA Director Jeffrey Page, EDA Program Assistant Andy Reid, City Controller Chad Czmowski Jonny Block Liaison Mary Hodson, Chamber President Corey Stearns I. Call to order EDA President Steve Jansick called the meeting to order at 11:30 AM II. Approve Agenda — No Action III. Review Meeting Minutes A. January 21 st, 2015 Finance Team M/S/P: Stearns, McGraw to approve the minutes as written: passed unanimously. B. January 28th, 2015 Board of Directors M/S/P: Block, Christensen to approve the minutes as written: passed unanimously. IV. Review of February financial statements — Andy Reid A. January Financials ■ Format of financials has been revised to bring them in line with the most recent accounting practices. The key change is that interest is shown as income while loan principal is not. ■ Cash available in operations is $170,531. ■ $56,736 is reserved (proceeds from Warrior land sale) and $113,306 is unreserved. ■ The Economic Development Loan fund has $456,821 in cash available, all unreserved. ■ Redline Systems has made their first loan payment. ■ Downtown revolving loan fund has $227,469 in cash available; $74,000 is Reserved for loans that need to be disbursed. • Downtown RLF has loans totaling $714,871 and $201,329 in capital assets (Cenex & Wright property). Total assets in the fund are $1,143,669. • MIF Loan fund has $998,261 in cash available and loans receivable of $264,973 (NuCrane and Customer Elation). $175,000 is reserved as a local contribution to the HRA's current rehab program. M/S/P: McGraw, Vanderheiden to approve the financials as presented. Passed unanimously. B. Revised 2015 Budget A revised 2015 EDA budget was presented. • $3,600 in new revenues was listed in `Refunds & Reimbursements' to reflect billing for staff time utilized for various projects. • Salary line item was adjusted to account for the new EDA Director. • Ten other line items were reduced to bring the EDA budget into balance for the year. • 106% of the EDA's annual operating expenses are on hand as a fund balance, a very healthy amount. M/S/P: McGraw, Block to approve the revised 2015 EDA Budget. Approved unanimously. V. Director's Report A. BR &E Visits Visits were made to Stamp -N -Storage, MITGI & Reynolds Transport. B. Website updates/ Marketing Plan Staff has made a number of updates to the economic development website and will be significantly more active on social media. Staff will report marketing metrics each month. Metrics for the past 30 days: Website updates 15 Facebook updates 19 Twitter activity 3 C. Hutchinson hosting EPA Grant Seminar An EPA Grant writing workshop will be held in Hutchinson on July 15tH D. CENEX site — Update & Project Timing There are two interested parties for the 3rd Avenue former CENEX lot. The earliest a project could take place there would be 2016. E. Hutchinson Way -Finding & Signage Plan This initiative will get started in early March with a meeting between city staff and the consultant. F. ARTPLACE America Grant Staff is writing a grant proposal to ARTPLACE America for $3 million. Applications are due March 12 n G. TigerPath Staff is working with Hutchinson High School on a workforce development initiative called "TigerPath." VI. Hutchinson Code of Conduct Policy for Boards & Commissions The City Council has adopted a Code of Conduct Policy for all city boards and commissions. All members received copies. VII. Finance Team Membership A. Appointment of Matt McDougall M/S/P: Czmowski, Block to appoint Matt McDougall to the EDA Finance Team. Approved unanimously. B. Update on Scott Ziegler Mr. Ziegler expressed interest in being a member of the Finance Team, but will have to wait until after tax season before he'd be able to make a final decision. VIII. Proposed Incentive Plan — Discussion Discussion took place on the parameters of a potential incentive program designed to bring a new company to Hutchinson. A sub -committee will be established to work out the details of the proposed incentive. IX. Use of Tax Increment Dollars — Discussion There are tax increment dollars that are available for downtown redevelopment projects. Several options were reviewed and discussed. X. JUMP START MANUFACTURING — Discussion Staff proposed a business plan contest geared toward helping an individual start a manufacturing business. After discussion it was agreed that a sub -committee should be established to formulate a contest similar in nature to the EDA's Jump Start Downtown Business Plan Contest. XI. Grant & Loan Applications — NONE XII. Other Business A. Resolution of Support — Hwy 212 expansion M/S/P: McGraw, Stearns to adopt the Resolution of Support. Passed unanimously. B. Chamber Updates Chamber President Mary Hodson provided an update on Chamber activities. XIII. Set Next Meeting — 11:30 AM, Wednesday, March 25th, 2015 XIV. Adjourn Respectfully Submitted, Miles R. Seppelt EDA Director Hutchinson Public Library Board Minutes Monday, February 23, 2015 4:30 pm Present: Roger Vacek, Jon Ross, Steve Bailey, Mary Christensen, Stacey Nass, Julie Lofdahl and Pam Dille, Ex -Officio Absent: Dianne Wanzek Roger Vacek called the meeting to order. The minutes from the January 28, 2015 meeting were reviewed. Motioned to approve by Jon Ross, seconded by Mary Christenson, motion passed with two changes: Date of next meeting February 23, 2015 not 2014 and correction of spelling of Stacey's name on page 2. PLS Update: Update by Roger Vacek of Executive meeting Main discussion was about the replacement of Mark Ranum, former executive director. Four other systems are also looking for directors. One possible idea was to share director with Plum Creek. Roger distributed a handout of PLS committee members. SAMMI which stands for Southwest Area Multicounty Multitype Interlibrary Exchange. This is a collaboration with other professional libraries such as school libraries, museum libraries, and medical or other specialty libraries. Roger handed out a flyer that outlines efforts that the MN library association is looking for state support of. Roger noted that Willmar has a homework online help in one of their library cubicles. Old Business: Structured Minnesota Historical & Cultural Heritage Grant Request • The new printer/scanner in here. Still working out bugs. Tech support with machine and PLS to meet tomorrow via conference call. Service guy has been really good. • Have had many people asking about it. Museum staff and volunteers to come for training. • Had had some freezing of system because of anti -virus. Our tech people need to figure out what programs to accept (meeting by conference call tomorrow) • Pam says the crop and paste feature really nice. Technology Roll-out 2015 - wireless printer and laptops • Rolling out wireless printers and laptop. The iPADs will be later because PLS needs to define policies on using the iPADs. Plans were in place and then Mark left and he was in charge of this. The want all of the Pioneerland systems to be the same. • Pam is looking for stands for the iPADs. Will need to have library card to use iPADs and laptops. People are limited to one hour time period. • No dates for delivery set at this time. One Book, One Community Event at the Library: Sunday, March 22, 2:00 pm • Library Board asked to come and help set up chairs for the event. Come at 1:30. • Expecting 20-30 people to attend. • Will be a Readers Theater. Script is set. After reading we will break up in to book clubs. • Next event will be the author visit on April 19th at the Event Center. A big turnout is expected. Hutchinson Library Board Member Recommendations Pam will be giving bios of Gerald Grinde and Dorothy Desens to the Mayor. New Business: Upcoming events: • Genealogy Workshop will be in May. Still working on exact date. Presenter is a woman who lives west of Hutchinson. Her cost will be $100-$125. Maybe a Thursday evening. Cookies and coffee or juice will be served. • Maybe do a partnership with Woodstone in June. Possibly an author of book about growing up in the 50s in Minnesota & Montana. Or Dean Urdahl has a new book coming out in March. • Avoid July. Library Book Clubs (update) • 4 book clubs are library sponsored • 7 other clubs • Non-fiction and young adult book clubs are new since Pam started. • There are 11 Book Club Kits. Legacy money purchased sets that Pioneer land & Plum Creek recommended. Kits have 12-18 copies of the book and discussion guide. Winter Reading Program 268 registered for Winter Reading --- going well - March 20th buffet State Report Hutchinson is holding own. Pam is putting report together. Meeting adjourned 5:23 pm Next meeting: March 23, 2015 at 4:30 p.m. Minutes submitted by Julie Lofdahl Donations Received - January & February 2015 Greater Minnesota Republican Women $60.00 American Legion in memory of Mildred Buske $25.00 TOPS Club $25.00 Celia Smykalski (magazine subscription) $15.00 Overeater Anonymous 15.00 Total $140.00 March 13th is deadline to finish program. MINUTES Parks, Recreation & Community Education Advisory Board March 2, 2015 Members present were Don DeMeyer, John Rodeberg, Chad Czmowski, Marsha Anderson, Elizabeth Hanninen-Scharn, and Jim Waldron. Also present were Dolf Moon, Sharon Armstrong, September Jacobson, John McRaith, and Karen McKay. The meeting was called to order at 5:15 pm. A motion was made by Chad Czmowski and seconded by Marsha Anderson to approve the minutes dated February 2, 2015. The board unanimously agreed. 2014 - 2015 annual reports were given by: Mary Haugen — Facilities • The refrigeration system at the Civic Arena was replaced. • With the new refrigeration system, electrical costs have been reduced 15%. Sharon Armstrong — Community Education • Scheduling of the school facilities is now being done through a facility scheduling program. September Jacobson — Event Center • Due to cold weather in 2014, there were numerous cancellations and postponements of events. • Adaptive Recreation will be scheduling activities during the summer months due to cancellations that occur during the winter because of cold weather. John McRaith — Recreation Programs • With donated money from the community, all football helmets (200) were replaced. • In 2015, there will be two portable 120 -foot water slides that will be available on specified dates at Rocket Hill. Members in attendance were given detailed written copies of the reports. ADJOURNMENT The meeting was adjourned at 6:30pm on a motion by John Rodeberg and seconded by Jim Waldron. The next meeting will be April 6, 2015 at 5:15pm. Planning and Zoning Quarterly Activities Year: 1St Quarter, 2015 Activity Number Additional Info. Number of Planning Applications Reviewed and 2 Consideration of conditional use permit Processed to allow the remodeling of a residential home in the C-3 Zoning District. Consideration of an amendment to the City Code of Ordinances, Chapter 157: River Overlay District. Number of Joint Planning Board Applications 0 Reviewed and Processed Number of Planning Commission Meetings 2 Conditional Use Permit for Crow River Habitat for Humanity to allow a house to be moved onto 141 Morningside Dr. NE; Site Plan Approval for 964 Hwy 15 S; Discussion of possible revisions to the River Overlay Zoning District ordinance; Discussion of possible creation of an Interim Use Permit ordinance. Number of Joint Planning Meetings 0 Number of Zoning Reviews for Building Permits 2 (Compliance with Zoning Code) Number of Land Use Permits Issued -(Fences, 4 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 8 Number of Predevelopment/Pre Application 7 Cash Wise, Jefferson St., Highway 15 Meetings N., 2 different apartment projects, industrial use, Riverfront Use Number of Misc. Planning Meetings 55 Resource Allocation - 3 City Council - 6 Directors Meeting - 7 Public Arts - 3 PBZ Staff Mtg - 5 Detachment Hearing - 2 Rental Inspection Mtg Planning Staff Planning Dept. Mtg with City Admin Lamplighter Mid Country Bank VMF Project Facilities Mtg John Lofdahl Levee/Boardwalk Review Brandon Fraser 2003 rd Ave SE Obstruction/Landscaping in R.O.W. Development/City Services Review Cory/Waste Water Plant BS&A-2 Wayfinding Study John Colby Parks Dept. WCI Energy Facilities Century Court III Possible Sale of City land Apartment Project Airport Master Plan Bandshell Brad Burich HHW Ian McDonald Number of Zoning Enforcement Cases 6 Juul Rd.; Number of Walk -In Customers Served 776 Site Visits 11 Cash Wise; Juul Rd.; Jefferson St.; Hwy 15 N.; WCI; Erie St; Seitz; Hwy 15 S. Planning, Zoning and Building Dept. Quarterly Report 1st Quarter 2015 Building Department Permit Activities A Commercial New B Commercial/Ind. Remodel C New Single Family 1095 Hwy 15 S (Hutchinson Health) reroof - $305,000; 1380 Hwy 15 S (units 103, 104) add bathrooms - $25,000 1360 Bradfor St SE - $155,067 Other Building Inspection Activities Jan. 3 Code Adoption Mtg; Jan 13 Institute for B.O. U of M; Jan. 14 AMBO Voard; Jan. 21 SW Chapter Mtg; Jan. 22 Egress Window Mtg; Jan. 27 IRC Class; Feb. 2-6 Region III Chaska; Feb. 11 AMBO Board Mtg.; March 3 BS & A meeting; March 17 Mechanical Class, St. Paul Evergreen Meals served in March Week of 1st Qtr. 2014 1st Qtr. 2015 2014 Year to Date 2015 Year to Date Total Number Inspections Stewart 469 481 367 469 264 481 % of Inspections done within 24 HRS week 2 100.0% 100.00% 222 100.00% 190 100.00% Total Number Plan Review 784 49 26 601 49 269 26 % of Plan Reviews completed in 21 Days 382 100% 100% 121 100% week 5 100% Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial (new) 0 $0.00 0 $0.00 A 0 $0.00 0 $0.00 Commercial ( additions/remodels) 10 $118,000.00 13 $398,350.00 B 10 $118,000.00 13 $398,350.00 Total Commercial 10 $118,000.00 13 $398,350.00 10 $118,000.00 13 $398,350.00 Industrial (new) 0 $0.00 0 0 $0.00 0 Industrial (additions/remodels) 0 $0.00 01$0.00 0 $0.00 0 $0.00 Total Industrial 0 $0.00 0 $0.00 0 $0.00 0 $0.00 Fire Sprinkling 2 $6,350.00 1 $35,998.00 2 $6,350.00 1 $35,998.00 New Residential 0 $0.00 1 $155,067.00 C 0 $0.00 1 $155,067.00 Residential misc (additions/remodels) 22 $646,540.00 23 $111,900.00 22 $646,540.00 23 $111,900.00 Set Fee permits (reside, reroof, window) 27 54 27 54 HRA Permits 0 $0.00 1 $6,980.00 0 $0.00 1 $6,980.00 Waived Fees 1 $85,000.00 2 $0.00 1 $85,000.00 2 $0.00 Subtotal Building Permits 62 $855,890.00 95 $708,295.00 62 $855,890.00 95 $708,295.00 Mechanical 46 $139,739.00 26 $269,100.00 46 $139,739.00 26 $269,100.00 HRA Mechanical 0 0 0 0 Plumbing 11 16 11 16 HRA Plumbing 0 0 0 0 Signs 16 $0.00 8 $32.00 16 $0.00 8 $32.00 Total Valuation 11351 $995,629.00 145 $977,427.00 135 $995,629.00 145 $977,427.00 *Set fees not included in valuation A Commercial New B Commercial/Ind. Remodel C New Single Family 1095 Hwy 15 S (Hutchinson Health) reroof - $305,000; 1380 Hwy 15 S (units 103, 104) add bathrooms - $25,000 1360 Bradfor St SE - $155,067 Other Building Inspection Activities Jan. 3 Code Adoption Mtg; Jan 13 Institute for B.O. U of M; Jan. 14 AMBO Voard; Jan. 21 SW Chapter Mtg; Jan. 22 Egress Window Mtg; Jan. 27 IRC Class; Feb. 2-6 Region III Chaska; Feb. 11 AMBO Board Mtg.; March 3 BS & A meeting; March 17 Mechanical Class, St. Paul Evergreen Meals served in March Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart week 1 487 367 81 264 110 159 week 2 754 406 222 407 190 204 week 3 784 430 117 601 126 269 week 4 798 382 179 500 121 175 week 5 296 175 51 192 49 81 3119 1760 650 1964 596 888 Total Meals served Jan. - March 8977 Dates Closed Jan. 2nd (Glencoe); BID OPENING LETTING NO. 3/PROJECT NO. 15-03 SHADY RIDGE RD NW & GOLF COURSE RD NW April 7, 2015 at 10:30 a.m. Present: Matt Jaunich, City Administrator Kent Exner, City Engineer Melissa Starke, Recorder The Bid Opening was called to order at 10:30 a.m. by Matt Jaunich. Mr. Jaunich noted that the City Council reserves the right to reject all bids and to waive any informalities and irregularities. Publication No. 8105, Advertisement for Bids was waived and the following bids were opened and read aloud: Duininck Inc 4086 th St PO Box 208 Prinsburg, MN 56281 Knife River Corporation 4787 Shadow Wood Dr NE Sauk Rapids, MN 56379 Wm. Mueller & Sons 831 Park Ave PO Box 247 Hamburg, MN 55339 Bid Amount: $1,561,482.86 Bid Amount: $1,618,690.99 Bid Amount: $1,438,541.85 Matthew Jaunich City Administrator