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cp07-14-1969 cAGENDA ITEMS REGULAR COUNCIL MEETING July 14, 1969 1. CALL TO ORDER - 7:30 P.M. 2.' INVOCATION - Rev. M. Vanderbeck 3. MINUTES TO BE APPROVED - Regular meeting June 23, 1969 Special meeting June 25, 1969 Special meeting June 27, 1969 Special meeting June 30, 1969 NEW BUSINESS 4. RESOLUTION DECLARING NEED FOR HOUSING & REDEVELOPMENT AUTHORITY 5. INVEST S.F. #9 MONEYS 6. FINANCING OF CURRENT PROJECTS 8:15 P.M. 7. OPENING OF BIDS - Publication #1188 - Comfort Station 8. PRELIMINARY PLAT - Sioux Addition 9. CHANGE ORDERS- Southwest Storm Sewer, Section A Southwest Storm Sewer, Section B Phase II - Sewage Treatment Plant OLD BUSINESS 10. SECOND AND FINAL READING ORDINANCE NO. 341 (Vacate streets H.Park Subd.) 8100 P.M. 11. HEARING ON PUBLICATION 41187 - (Moehring, Larson annexation) 8:30 P.M. 12. HEARING ON PUBLICATION #1189 - (Vacation portion of First Avenue NW) 13. INSURANCE COVERAGE FOR EMPLOYEES REPORTS (attached) A Planning Commission - Stoney Point Add. Plan of Final Plat B Municipal Cooperation at Landfill Effort C Request for rental funds - Senior Citizens Center D Recreation Board minutes E Report from Fire Chief F L&quor Store Comparative Income Statement as of 6,,39/69 PRESENTATION OF CLAIMS PERMIT APPLICATIONS Chicago Northwestern Railway - grain unloading Building permits Water and Sewer taps ADJOURNMENT REGULAR COUNCIL PROCEEDINGS June 23, 1969 A Regula- Council meeting was called to order by Mayor Don 0. Kost in the Council Chambers at the hour of 7:30 P.M. Invocation by Rev. Ralph Kuether. Members present: Aldermen Alrick, Black, Linder, Schafer; Engineer Priebe Adm. Asst. Mealey; Attorney Schantzen Members absent: None Motion was made, seconded and carried to approve the minutes of the follow- ing meetings: Special Meeting June 9, 1969 June 9, 1969 Regular Meeting June 9, 1969 Motion was made, seconded and carried that the bills be granted and paid out of the proper funds as follows: GENERAL FUND Payroll of 6/13/69 Philip Graves Bernard Kummet John Messner Francis Murphy Harvey Daharsh Dorothy Hassman Luella Oklobzija Wayne Scott Theophil Grunewaldt Walter Rippe H,a'old Synstelien Elizabeth Jensen Burroughs Corp. U. S. Leasing Corp. Mason Publishing Co. Hutchinson Business Serv. Erickson Oil Products Frank Motor Co. E t nkiHngelhart Harvey Popp Fire Engineering Continental Oil Co. Minnesota Valley Test. Labs. Hutch Refuse Service Thomas E. Mealey Don 0. Kost DD J Black R8AD & BRIDGE FUND Payroll of 6/13/69 Candace Burich Ray R. Albrecht Earl Alsleben Alfred Molitor Elmer Paulsen Paul Linder Bob's Tire Service Hutchinson Improvement Co. W. H. Barber Oil Co. Continental Oil Co. Police Reserve 12.00'' Police Reserve 3 2. 00 " Police Reserve 16.00' Police Reserve 12.009 -- Dispatch 60.80&- 0.80"Dispatch Dispatch 60.801- 0.80"Dispatch Dispatch 176.70" Dispatch 36.10' Dog catching 60.20' Plumbing inspections 100.40 ✓ Electrical inspections 37.00" Mileage 13.00 Suj_@lies 23.70 Monthly payment - Burroughs mach. 337.76 Supplies 22.00 Supplies 3.75 Supplies 221.17 Police Car (reimb. by ins.) 211998.00 Expense 130.70 Expense 62.00 Subscription 7.00 Supplies 8.75M! Service 16.50 Service as billed 2871.75 7,320.08 Convention expense 47.97 Convention expense 74.18 Convention expense Eng. office 16.80*" Itreets 220.50 Streets 230.30 ' Streets 210.701,' Etreets 237.65 V Streets 13.50 ✓ Maintenance 231.17 Maintenance supplies 140.00 Maintenance supplies 680.94 Supplies 107.86 2,089.42 Regular Council Proceedings - 2 - June 2$, 1969 WATER & SEWER FUND Munciipal Electric Plant Power 378.00 Kenneth Plihal Mileage 15.00 393.00 SINKING FUND NO. 9 Citizens Bank & Trust Co. Supplies 11.60 LIQUOR STORE 400.00 Ed Hoerner Rent 259.95 McKesson Liquor Co. Liquor Distillers Distr. Co. Liquor & wine 1,666.65 Griggs, Cooper & Co. Liquor & wine 1,885.80 Griggs, Colper & Co. Liquor & wine 4,080.70 Johnson Bros. Liquor & wine 516.58 Old Peoria Co., Inc. Liquor & wine 831.07 Ed. Phillips & Sons Co. Liquor & wine 1,615.80 E. Phillips & Sons Co. Liquor & wine 753.58 Famous Beands Inc. Liquor & wine 1,035.76 Famous Brands Inc. k1ganx Wine 40.87 Bid -West Wine Co. Wine 226.95 13,313.71 Regular Council Proceedings - 3 - June 23, 1969 Motion by Alderman Black, seconded by Alderman Schafer, that the City Clerk be and hereby is authorized to issue a check to Fountain Brand Products in the amount of $113.85 to cover cost of hot drink dispensing machine and starter supplies, with the understanding that future supplies will be purchased direct through proceeds from sale of products dispensed. Motion carried unanimously. Howard Madsen, Madsen Insurance Agency, presented a recommendation for updating of the City group medical, surgical and hospital insurance program. No action pending further information as to the number of city employees having duplicate coverage. The City Clerk presented Petition for Annexation as follows, to -wit: PETITION FOR ANNEXATION (Harry R. Hanson and Sioux Enterprises) (attached) Motion by Alderman Black, seconded by Alderman Schafer, that the Petition for Annexation from Harry R. Hanson and Sioux Enterprises be referred to the City Engineer for report, and to the Planning Commission for approval, and further that the Hearing for prezoning "R-111 be held before the Planning Commission at 8:00 P.M. on July 21, 1969, and that the City Clerk is hereby instructed to give mailed and published notice of such hearing as required by law. Motion carried unanimously. Motion by Alderman Linder, seconded by Alderman Schafer, that the Administrative Assistant be authorized to proceed with negotiation on Agreement with Leonard Miller, dba Hutchinson Refuse Service, pursuant to Section II of said Agreement. Motion carried unanimously. Motion by Alderman Linder, seconded by Alderman Schafer, that the Adm. Asst. be authorized to proceed with negotiations for the establishment of a sanitary landfill to be used by neighboring municipalities and townships. Motion carried unanimously. Mayor Kost opened the Hearing on Publication No. 1184 (Need for Housing and Redevelopment Authority) at 8:30 P.M. Twenty-three (23) persons were present. Steven Wooley from the Office of Local and Urban Affairs informed the group of type of housing to be considered, city responsibilities, methods of financing, duties of Housing and Redevelopment Authority, and answered questions. Citizens present for the hearing expressed enthusiasm for low rent housing for the elderly. Mayor Kost declared the hearing closed at 9:35 P.M. No action taken pending results of survey to be taken to determine interest.and need. The Council noted Planning Commission recommendation of approval ofi the Preliminary Plat of Riverview Hill Addi.tionl� and vacation of westerly portion of First Avenue NW as indicated on the proposed plat. Motion by Alderman Black, seconded by Alderman Linder, that a hearing be held lefore thk City Council at 8:30 P.M. on July 14, 1969, to determine the advisability of vacating the westerly portion of First Avenue NW as shown on the Preliminary Plat of Riverview Hill Addition, and further that the City Clerk is hereby instructed to give mailed and published notice of such hearing as required by law. Motion carried unanimously. Alderman Alrick introduced the following resolution and moved its adoption: RES0LUTIO0 NO.' 2910 RESOLUTION APPROVING PRELIMINARY PLAT (Riverview Hill Addition) (attached) 1 Tot The Honorable Council of the City of Hutchinson, Minnesota The undersigned do hereby respectfully petition the City Council of and icor. i?- City of Hutchinson to annex and incorporate within the boundaries of Ulm '31. of Hutchinson that certain property located in McLeod County, State of Minnesotaj, and described as follows, to -brit: Beginning at a point in the North line of Lot 91, Lynn Addition, 698.0 feet West of the Northeast corner of Lot 91; t4enee West aleng thence South parallel to the East line of said Lot 91, a distance of 468 feet; thence West parallel to said North line, a distance of 125 feet; thence North parallel to said East line, a distance of 468 feet, to a point in said North line, thence East along said north line, a distance of 125 feet to the point of beginning. Containing 1.34 acres. Said above described property is unplatted and covers an area of 1.3 4acres and the undersigned are 10� of the owners in number of said property. Said above described property abuts on the City of Hutchinson and attached herewith is a copy of a plat showing its location in respect to the City of Hutchinson. Three copies of said plat were attached to the copy of this petition filed with the Minnesota Municipal Commission. -Copies of this petition hve been filed with the Minnesota Municipal Comaission, the township of Wynn and the McLeod County Auditor on behalf of the McLeod County Board of Commissioners. Payment of the filing fee with the Minnesota Municipal Commission has been forwarded to said commission. The undersigned feel that the annexation of said property to the City of Hutchinson will be in the best interest of the City and of the property affected and said property is so conditioned as properly to be subjected to city government. This petition is submitted in compliance with the provisions of M.S.A. 414.03 Subdivision 2. Dated this 1n day of June 1969 . '- - TITIONEft tg �Ao�_ '�arry �.-nson TI , ONER Ralph D. Wes tlund PETY 0 R �IrlovZr-ar uae; RESOLUTION NO. 2910 RESOLUTION APPROVING PRELIMINARY PLAT (Riverview Hill Addition) WHEREAS, the Planning Commission and the City Council have examined the preliminary plat as submitted by Robert Stearns for Riverview Hill Addition, and WHEREAS, the Planning Commission has recommended approval of such preliminary plat, subject to determination of advisability of vacating the westerly portion of iFirst Avenue NW as indicated on such plat, and WHEREAS, the City Engineer has made certain recommendations in his report on such preliminary plat, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the preliminary plat as presented and on file in the office �+ of the City Clerk for Riverview Hill Addition be and is hereby accepted, subject to determination of advisability of vacating the westerly portion of First Avenue NW as indicated on such plat, and waiving of Subdivision Agreement, based on the following: 1) No parks and playgrounds contribution requirement inasmuch as Riverview Hill Addition is a rearrangement of previously platted land made to eliminate the need of making land transfers by metes and bounds. 2) The subdivider will contract for extension of watermain as required. 3) Street surface disturbed for watermain construction will be replaced at the cost of the developer. Adopted by the City Council this 23rd day of June, 1969. Attest Agnes 01. Monge, City C1 Regular Council Proceedings - 4 - June 23, 1969 Alderman Black seconded the motion to adopt said resolution, and upon vote being taken all members present votedullaye'T and Resolution No. 2910 was declared adopted by the City Council this 23rd day of June, 1969. The Council noted recommendation of Planning Commission that Request for Variance from strict application of subdivision regulations under Ordinance No. 235, Section 12-C, as submitted by Beulah Carter, be approved to permit registration of land transfer, based on findings that such transfer and resultant residential dwelling will not be detrimental to public welfare. Alderman Linder introduced the following resolution and moved its adoption: RESOLUTION NO. 2911 RESOLUTION GRANTING VARIANCE TO BEULAH CARTER UNDER ORDINANCE 235 (attached) Alderman Black seconded the motion to introduce said resolution, and upon vote being -taken all members present voted "aye" and Resolution No. 2911 was declared adopted by the City Council this 23rd day of June, 1969. Mayor Kost called for Hearing on Publication No. 1183 (Proposed vacation of West Highland Park Drive and West 327.62 feet of Hackberry Avenue) at 8:15 P.M. Seven (7) persons were present for the Hearing. Mrs. Myron Ziemmr voiced objections to land use by Hutchinson Industrial Corporation and proposed expansion of this industry, based on the grounds of noise, odor and lack of sanitary sewer facilities, and questioned compliance with fire safety regulations. Mayor Kost read a statement signed by Homer and Alice A. Peterson, owners of Rockite Silo Inc., stating their consent to granting of the petition for vacation of streets as petitioned. Hearing recessed at 8:30 P.M. and reconvened at 9:45 P.M. Discussion, with following findings by the City Council: 1) Purpose of heariaagg is to_determine whether City should retain ownership df the streets under discussion, or vacate as petitioned. 2) Land use existed prior to annexation to the City of Hutchinson. 3) Land now occupied by Hutchinson Industrial Corporation, and to be used for future expansion, is zoned "I-1" Industrial. 4) Council cannot prevent expansion if it conforms with ordinance requirements. 5) Water and sewer were petitioned at time of annexation and will be installed in 1969. 6) Zoning Ordinance No. 245 regulates industsral use - odor, smoke, etc. 7) Vacation of streets as petitioned will not adversely affect property owners mtkKxx±kxxxkkaxaxxi within Ahrens Highland Park Subdivision or adjacent thereto. Motion by Alderman Black, seconded by Alderman Schafer, that the hearing be declared closed at 10:05 P.M. Motion carried unanimously. Alderman Black introduced Ordinance No. 341 for its first reading and moved its adoption: ORDINANCE NO. 341 ORDINANCE TO VACATE STREETS (attached) Alderman Schafer seconded the motion bf Alderman Black, and upon vote being taken all members present voted "aye" and Ordinance No. 341 was declared passed on its first reading. • RESOLUTION NO. 2911 RESOLUTION GRANTING VARIANCE TO BEULAH CARTER UNDER ORDINANCE #235 WHEREAS, petitioner, Mrs. Beulah Carter, has appeared before the Hutchinson Planning Commission and the City Council requesting a variance from the strict application of provisions of Ordinance 4235 (Subdivision Regulations), and WHEREAS, the Planning Commission has found and determined that this subdivision is of small size and minor importance, and that variance from the strict application of the City's subdivision regulations would not be detrimental to the public welfare and will not impair the intent and purpose of the regulations, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the City Council concurs in the findings of the Planning Commission and does grant variance from the strict application of the subdivision regulations to the subdivision proposed by Mrs. Carter, and that she be permitted to convey without preliminary plat a parcel of land consisting of 3.5 acres, more or less, from the farm owned by petitioner, Mrs. Carter, situated in the Southwest Quarter of Section 17, Hassan Valley Township, according to records on file in the office of the Register of Deeds, McLeod County, Glencoe, Minnesota. Adopted by the City Council this 23rd day of June, 1969. Attest Agn I. Monge, City Cl ORDINANCE NO. 341 THE CITY OF HUTCHINSON DOES ORDAIN: SECTION I. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate said streets. SECTION II. That those certain streets and public thoroughfares in the City of Hutchinson located and described as follows: West Highland Park Drive, and West 327.62 feet of Hackberry Avenue, both being located in Ahrens Highland Park Subdivision of the City of Hutchinson, be and the same are hereby vacated, provided, however, the City of Hutchinson reserves unto itself a perpetual easement and the right to enter upon said premises for the purposes of construction and/or maintenance of public utilities. SECTION III. This Ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper county officers as required by law. Regular Council Proceedings - b - June 23, 1969 The Council noted recommendation from the Planning Commission to procedd with rezoning of Lot 18 as petitioned by Norman Zachow, from T1R-l" to t1B-311, with the stipulation that a service road be provided at the northerly limits of Lot 18 to provide for proper traffic control. Alderman Black introduced Ordinance No. 342 for its first reading and moved its adoption: ORDINANCE NO. 342 AN ORDINANCE PERTAINING TO THE AMENDMENT OF ORDINANCE NO. 245 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON (That Part of Lot 18 of Auditor's Plat of S 1/2 Section 6-116-29 lying south of T.H. #15) (attached) Alderman Linder seconded the motion of Alderman Black, and upon vote being taken all members present voted "aye" and Ordinance No. 342 was declared passed on its first reading. Motion by Alderman Black, seconded by Alderman Linder, that Ordinance No. 342 be held for its second and final reading until easement is received from Norman Zachow for service road. Motion carried unanimously. Adm. Asst. Mealey was instructed to discuss easement for service road with Oswald Olson, owner of Lot 8 of auditor's Plat of Lot 19 of Auditor's Plat of S 1/2 Section 6-116-29, and with Axel Jensen, owner of small triangles adjacent to Highway Dept. right-of-way. Motion by Alderman Linder, seconded by Alderman Black, that Application for Special Permit No. 1002 from Wally's Tire Shop, for awning at lst Avenue NE, be approved and permit ;issued, as recommended by the Planning Commission. Motion carried unanimously. Motion by Alderman Linder, seconded by Alderman AlrBck, that Application for Special Permit No. 1030 from Donald M. Peterson for lettering on face of building at Hutch Leader office, 119 Main Street South, be approved and permit issued as recommended by the Planning Commission. Motion carried unanimously. Motion was made, seconded and carried unanimously that the following applica- tions for Building Permits be approved and permits issued, as recommended by t he City Engineer: No. 1001 Walter Teich 958 No. 1029 Robert Stearns Lot No. 1032 Charles Boller 535 No. 1033 Elden Willard Lot No. 1035 Reid & Co. Inc. Lot No. 1036 Reid & Co. Inc. Lot No. 1037 Ernie Voigt 935 No. 1038 Nels Rasmussen 666 No. 1039 Stearnswood Inc. 825 (for Charles Wilson) Jorgenson Patio 1 Riverview Hill Add. - House & garage Harmony Lane Garage 6 Blk 1 Willard's Subd House & garage 45 Oak Park 2nd House & garage 43 Oak Park 2nd House & garage 2nd Ave SW Move house Jefferson St S Steel utility bldg. 2nd Ave SW Addition to house Application No. 1034 from Redstone (Don Peterson) for office building on 3rd and Jefferson (Lot 5 Blk 26 S 1/2 City) was referred to the Planning Commission for Variance in required number of off-street parking spaces. Motion was made, seconded and carried unanimously that the following applications for water and sewer taps be approved and permits issued: On Bldg. Permit No. 1029 Robert Stearns On Bldg. Permu.t No. 1033 Elden Willard On Bldg. Permit No. 1035 Reid & Co. Inc. On Bldg. Permit No. 1036 Reid & Co. Inc, ORDINANCE NO. 342 AN ORDINANCE PERTAINING TO THE AMENDMENT OF ORDINANCE NO. 245 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON (That Part of Lot 18 of Auditor's Plat of S 1/2 Section 6-116-29 lying south of T.H. #15) THE CITY OF HUTCHINSON DOES ORDAIN: SECTION I. The following described real property is hereby rezoned from "R-1" Single Family and Two Family Residential District to 11B-3" General Business District: That portion of Lot 18, Auditor's Plat of the South Half of Section 6, Township 116 North of Range 29 West, lying South of Trunk Highway No. 15, McLeod County, City of Hutchinson, Minnesota. SECTION II. This Ordinance shall be in full force and effect from and after its passage and publication. Adopted by the City Council this day of , 1969. Attest Agnes I. Monge, City Clerk Regular Council Proceedings - 6 - June 23, 1969 Motion by Alderman Linder, seconded by Alderman Black, that the City Clerk be and hereby is authorized to transfer $25,000.00 from the Water and Sewer Fund to S.F. #6 for debt redemption. Motion carried unanimously. Mayor Kost called for Bids on Publication No. 1182 - Comfort Station in River View Park - at 7:35 P.M. The Clerk reported no bids had been received. Motion by Alderman Black, seconded by Alderman Alrick, that the City Council will consider bids for the construction of a Comfort Station in the River View Park at 8:15 P.M. on July 14, 1969, and further that the City Clerk be and heebby is instructed to make the necessary advertisement for bids in the official newspaper. Motion carried unanimously. Mayor Kost called for bids on Publication No. 1180 - Truck for Engineering Department - at 7:45 P.M. Two bids were received, as follows: OPTIONS BIDDER AND ADDRESS BID SECURITY BASE BID 1 2 3 4 Plowman's Inc. Cert. check 21069.11 161.34 92.37 46.19 226.59 Hutchinson, Minn. $125.00 Delivery 30-45 days Frank Motor Co. Cert. check 1,991.00 175.00 115.00 50.00 No bid Hutchinson, Minn. $100.00 Delivery 45-75 days Motion by Alderman Black, seconded by Alderman Schafer, that bids be referred to the City Engineer for examination and recommendation. Motion carried unanimously. Mayor Kost called for bids on Publication No. 1181 - Truck for Water Dept. - at 8:00 P.M. Two bids were received, as follows: _ OPTIONS BIDDER AND ADDRESS BID SECURITY BASE BID 1 2 3 4 Plowman's Inc. Cert. check 2,069.11 161.34 92.37 46.19 226.59 Hutchinson, Minn. $125.00 Delivery 30-45 days Frank Motor Co. Cert. check Hutchinson, Minn. $100.00 1,99..00 175.00 115.00 50.00 No bid Delivery 45-75 days Motion by Alderman Black, seconded by Alderman Linder, that bids be referred to Supt. of the Water Dept. and City Engineer for examination and recommendation. Motion carried unanimously. Mayor Kost read letter of resignation from Ned Stearns from the Nursing Home Board effective immediately, and stated Mr. Stearns has agreed to continue membership on the Nursing Home Board for a few months. Motion by Alderman Alrick, seconded by Alderman Black, that Larry Kara- be employed full time in the Street Dept. to replace Ray Albrecht (deceased) effective immedik&ely, at a starting salary of $2.00 per hour with a raise to $2.25 per hour on January 1, 1970. Motion carried unanimously. Motion made, seconded and carried to adjourn at 11:55 P.M. Special Council Meeting June 25, 1969 A Special Council Meeting was called to order by Mayor Don 0. Kost at the hour of 4:00 P.M. Members present: Aldermen Alrick, Black, Schafer; Adm. Asst.. Mealey Members absent: ; Alderman Linder, Engineer Priebe, Attorney Schantzen Also present: George W. Keenan Sr., City Assessor, and Wesley J. Abram, Assessor, McLeod County Mayor Kost called for meeting of the Board of Review at 4:00 P.M., pursuant to Assessment Notice posted by the City Clerk on May 1, 1969, and published in the official newspaper as Publication No. 1178 on June 4, 1969. Gerald C. Thiesen, owner, declared himself aggrieved by the assessment levied against property described as follows: Tract 721 x 1321 of Lots 6 and 7, Block 21, S 1/2 City, stating he believed the market value of $13,200.00 as listed on the 1969 tax statement is obviously excessive. Mr. Keenan and Mr. Abram, Assessors, stated an adjustment in market value had been made for the property ;to be effective with taxes to be collected in 1970. They further advised Mr. Thiesen of legal steps he could take to appeal the present tax levy. Mayor Kost declared the Board of Review meeting closed at 4:40 P.M. Adm. Asst. Mealey presented recommendation that bids on trucks for the Water Dept. and Eng. Dept. be awarded to Frank Motor Company as low bidder, with opttmnn## (positive traction differential) included; tool boxes,and radios to be purchased from other suppliers and installed by city forces. Motion by Alderman Black, seconded by Alderman Schafer, that one-half ton pickup truck be purchased for the Engineering Dept. from Frank.Motor Co. at the bid price of $1991.00, plus positive traction differential at $50.00, and further that tool boxes and radiog be purchased from suppliers at a cost of $376.00. Motion carried unanimously. Motion by Alderman Black, seconded by Alderman Schafer, that one-half ton pickup truck be purchased for the Water Dept. from Frank Motor Co., aftfthe bid price of $1,991.00, plus positive traction differential at $50.00, and further that tool boxqp and radio# be purchased from suppliers at a cost of $376.00. Motion carried unanimously. Motion was made, seconded and carried to adjduunnat 4:50 P.M. SPECIAL COUNCIL PROCEEDINGS June 27, 1969 A Special Council Meeting was called to order by Mayor Don 0. Kost in the Council Chambers at the hour of 10:00 A.M. Members present: Aldermen Alrick, Black, Linder, Schafer; Adm. Asst. Mealey, Engineer Priebe Members absent: Attorney Schantzen Mayor Kost called for bids on Publication No. 1176. (Water and Sanitary Sewer Project 1969-1 - Part i) at 10:00 A.M. Five (5) bids were received, as follows: BIDDER AND ADDRESS SURETY AMOUNT OF BID Lametti & Sons Inc. 10% Bid Bond $ 207,377.00 St. Paul, Minn. Omtvedt Construction Co. 10% Bid Bond 138,247.34 Redwood Falls, Minn. M. J. Jacobs & Sons 10% Bid Bond 132,676.15 Bird Island, Minn. Quad Construction Co. 10% Bid Bond 135,907.50 Willmar, Minn. Henry de Cathelineau & Son 10% Bid Bond 151,333.50 Spicer, Minn. Motion by Alderman Black, seconded by Alderman Linder, that bids as listed above on Project 1969-1 Water and Sewer Project (Part 1) be referred to the City Engineer for tabulation and report. Motion carried unanimously. Motion made, seconded and carried unanimously that the City Council recess until 10:30, when bids on Publication No. 1177 will be opened and read aloud. Mayor Kost declared this Special Council meeting reconvened at 10:30 A.M. Mayor Kost called for bids on Publication No. 1177 (1969-2 Street Improvement Project) at 10:30 A.M. Two (2) bids were received, as follows: BIDDER & ADDRESS SURETY Duininck Bros. & Gilchrist 10% Bid Bond Olivia, Minnesota Hardrives Inc. 10% Bid Bond Minneapolis & St. Cloud, Minn. AMOUNT OF BID $ 203,432.25 214,000.75 Motion by Alderman Linder, seconded by Alderman Black, that bids as listed above on Project 1969-2 Street Improvements be referred to the City Engineer for tabulation and report. Motion carried unanimously. Motion was made, seconded and carried to adjourn at 10:55 A.M. SPECIAL COUNCIL MEETING June 30, 1969 A Special Council Meeting was called to order by Acting Mayor Leslie B. Linder in the Council Chambers at the hour of 11:48 A.M. Members present: Acting Mayor Linder, Aldermen Alrick, Black, Schafer; Engineer Priebe, Adm. Asst. Mealey Members absent: Mayor Kost, Attorney Schantzen Alderman Schafer introduced the following resolution and moved its adoption: RESOLUTION NO. 2912 RESOLUTION AWARDING BID (Water and Sanitary Sewer Project 1969-1, Part I) (attached) Alderman Black seconded the motion to adopt said resolution, and upon vote being taken, all members present voted "aye" and Resol$tion No. 2912 was declared adopted by the City -Council this 30th day of June, 1969. Alderman Black intorndu.dedhthe following resolution and moved its adoption: RESOLUTION NO. 2913 RESOLUTION AWARDING BID (Street Improvement Project 1969-2) (attached) Alderman Schafer seconded the motion to adopt said resolution, and upon vote being taken, all members present voted "aye" and Resolution No. 2913 was declared adopted by the City Council this 30th day of June, 1969. Enginner Priebe presented recommended assessment costs, based on'total City construction costs, for Main Street Improvement Project 17-1, for paving, curb and gutter, storm sewer, sanitary sewer and watermain, with no assessment for sidewalk, signal lights or street lights, or for resurfacing from 4th Avenue North to 5th Avenue North. Alderman Black introduced the following resolution and moved its adoption: RESOLUTION NO. 2914 RESOLUTION DECLARING COST TO BE ASSESSED AND AO RDERING PREPARATION OF PROPOSED ASSESSMENT (Main (Street Improvement Project EN06.174) (attached) Alderman Alrick seconded the motion to adopt said resolution, and upon vote being taken, all members present voted "aye" and Resolution No. 2914 was declared adopted by the City Council this 30th day of June, 1969. Motion was made, seconded and carried to adjourn at 12:00 Noon. Leslie B. Linder, Acting Mayor RESOLUTION NO. 2912 RESOLUTION AWARDING BID (Water and Sanitary Sewer Project 1969-1, Part I) WHEREAS, pursuant to an advertisement for bids for project known as Water and Sanitary Sewer Project 1969-1, Part I, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: BID CORRECTION BIDDER & ADDRESS SURETY BID SUBMITTED BY CITY ENGINEER Lametti. & Sons Inc. Bid Bond 207,377.00 208,469.00 St. Paul, Minn. 100/6 Omtvedt Construction Co. Bid Bond 138,247.34 138,337.34 Redwood Falls, Minn. 1000; M. J. Jacobs & Sons Bid Bond 132,676.15 132,676.15 Bird Island, Minn. 101/1, Quam Construction Co. Bid Bond 135,907.50 141,562.90 Willmar, Minn. 10;� Henry de Cathel_ineau & Son Bid Bond 151,333.50 151,333.50 Spicer, Minn. 1(f'%, AND WHEREAS, it appears that M. J. Jacobs & Sons of Bird Island, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Mavor and Clerk are hereby authorized and directed to enter into the attached contract with M. J. ,Jacobs & Sons of Bird Island, Minnesota, in the name of the City of Hutchinson for the project known as Water and Sanitary Sewer Project 1969-1, Part I, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forth- with to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted,by the City Council this 30th day of June, 1969. �r Attest AP -:z., AFOVs I. Monge, City tAerk U RESOLUTION NO. 2913 RESOLUTION AWARDING BID (Street Improvement Project 1969-2) WHEREAS pursuant to an advertisement for bids for project known as Street Improvement Project 1969-2, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: BIDDER & ADDRESS SURETY BID SUBMITTED BID CORRECTION BY CITY ENGINEER Duininck Bros. & Gilchrist Bid Bond 203,432.25 203,432.25 Olivia, Minn. 10% Hardrives Inc. Bid Bond 214,000.75 214,000.75 Minneapolis (St. Cloud) 100/0 Minn. AND WHEREAS, it appears that Duininck Bros. & Gilchrist of Olivia, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into the attached contract with Duininck Bros. &,Gilchrist of Olivia, Minnesota, in the name of the City of Hutchinson for the project known as Street Improvement Project 1969-2, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forth- with to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 30th day of June, 1969. Attest Agnes I. Monge, City Clerk RESOLUTION NO. 2914 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT (Main Street Improvement Project 17-1) WHEREAS, a contract has been let for the improvement of Main Street from Fifth Avenue South to the intersection of Highway 7 and Highway 15 (Fourth Avenue North) by watermain and sanitary sewer, and by subbase and ]ase, curb and gutter, sidewalk, storm sewer, and all appurtenances, and for the improvement of Main Street from Fourth Avenue North to Fifth Avenue North by replacing the existing asphalt service (at no cost to abutting properties), and the contract price for such improvement is $529,099.15, and the expenses incurred or to be incurred in the making of such improvement amount to $67,504.01, so that the total cost of the improvement will be $596,603.16, and of this cost the city will ?z , as its share of the cost, and the State of Minnesota will pay $247,534.88 as per agreement with the City of Hutchinson, NOW o� .� bya MINNESOTA FORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, 1. The cost of such improvement to be specially assessed is hereby declared to be $±21-,-563 _ ^'' A` /at �y V.31, 36 2. The city clerk with the assistance of the city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 3. The clerk shall, upon the completion of such proposed assessment, notify the council thereof. 3o *� Adopted by the City Council this iadM day of June, 1969. Attest AgneVrI. Monge, City Cogrk HUTCHINSON PLANNING COMMISSION July 8, 1969 A Special Meeting of the Hutchinson Planning Commission was called to order by Chairman Tracy at 1:00 P.M. on Monday, July 8, 1969, in the Council Chambers. Members present: Clinton Tracy, Gordon Bublitz, Dr. A. J. Thompson, John Povolny, Ethne Stearns, Arne Heil, Engineer Priebe, Adm. Asst. Mealey Members absent: Leslie Linder, Tom Cone Engineer Priebe presented the Plan of the Final Plat of Stoney Point Addition, including the entire area of the Preliminary Plat so that future annexations can be simplified in description. Motion by Ethne Stearns, seconded by Dr. A. J. Thompson, and carried unanimously that the Planning Commission recommends to the City Council that the Plan of the Final Plat of Stoney Point Addition be approved with the following stipulations: 1. Lea STREET to be corrected to Lea AVENUE. 2. Lot 1, Block 2, to be subdivided and westerly portion thereof to be dedicated to City of Hutchinson. 3. Lot 1, Block 1, is a substandard lot and not buildable until replatted in a future addition. 4. Subdivider to submit a plan of the aligiwrent of School Road extended to tie into the School Road previously platted in Rolling Oaks Addition. 5. Parks and playgrounds contribution to be paid before signing of Final Plat, with set amount to be included in Subdivision Agreement. 6. Final Plat to have realignment of Lewis Avenue to conform to extension of existing Lewis Avenue from Larson Street west, said extension centerline to be on the centerline of existing Lots 10 and 11 of Auditor's Plat of NW 1/4 Section 1 Township 116 Range 30. 7. Subdivision Agreement to be signed before City signs the Final Plat for registration. Motion was made, seconded and carried to adjourn at 1:30 P.M. Ethne Stearns, Secretary l CITY OF HUTCHINSON �-MtKheSOW 55350 OFFICES AT 37 WASHINGTON AVENUE WEST July 10, 1969 TO: The Honorable Council FROM: Administrative Assistant SUBJECT: Municipal Cooperation At Landfill Effort Gentlemen: At the scheduled meeting of Wednesday July 9", representatives from Glencoe, Hutchinson and Lester Prairie met to continue the discussion of mutual effort for provision of landfill for solid waste disposal. r Under the circumstances (apparent disinFrest by other municipalities since counties cannot enter the field) the consensus of those attending was that the present effort might better be an attempt by Glencoe - Hutchinson to come to agreement first and that agreement extended as the need and demand increase. We decided, therefore, that representatives of the two councils should meet about dinner time next Wednesday, July 1611 to view suitable sites and start negotiations to agreement. The Glencoe representatives will make tentative overtures to the Bullerts relative to the possibility of they operating a landfill disposal site under direction of McLeod County and the cooperating cities. The rationale behind this thought was that the Bullerts have large gravel pit holdings, substantial equipment inventories and experience in dirt moving. They would probably be better qualified than many others to determine the costs involved in an operation such as we contemplate and thereby better enable us to establish a schedule of charges to contributors. We thought that each Council should appoint two members to the meeting next Wednesday to do some preliminary field work and get the negotiations off the ground. I would recommend this course of action. TEM: j1 cc: Marlow Priebe nA# Thomas E. Mealey CITY OF HUTCHINSON �-MillneSOta 55350 OFFICES AT 37 WASHINGTON AVENUE WEST June 25, 1969 TO: The Honorable Council FROM: Recreation Director SUBJECT: Request for Rental Funds - Senior Citizens' Center It is requested that the City Council again approve and provide a rental fee of $150.00 per month rental for the period March 31, 1969 to April 1, 1970 for the Senior Citizens' Center to be paid to the Citizens Bank. Respectfully submitted, CSn Hurt IH:jl %�ec�e�tiaK r, mer Programs . e t Youmans, Larry cg, ,,. grounds— rs. Sylvia Altmeyer, Mn. C1 l� crrd Popp ,)ger Dekoster, Rev. Alen Travaille ter Program— >ger Dekoster, Rob.ft Backlund , mTm. Miskoff, Lynden McLain ipment— r. E. !. May, Rev. Allen Travaille E. I. MAY lS 0(fkl 10t, go' 0O livift9 004000 --- k4i0 livittq IS qoo0 lDl Rutckinsoft It 1 .1 M' 1 :�`1 19ID1 1 t t• 1 ••• June 25, 1969 The Recreation Hoard met at the Recreation Building on Wednesday N HURT* June 25, 1969 at 7130 P.M.------ ity Recreation Diredtgr X BRINKMAN t-oaido ----) Mebbers present includeds Lindy McLaing Larry Graf, Gary Esping, Ivan Hurt and Gene May. Bills were read and approved on a motion by Graf and second by Espinge There was some discussion on one bill for sand at the Mill Pond to replace FLOOD DAMAGE. It was agreed that bills of this sort must be incorporated into next yearts budget. Park% Hurt reported on the Senior Citizens Program, Walter QMst had resigned an 3une 16th• because of ill health and too much extra work. Emma Lake , Vice Chair will serve as chairman. On Wednesday June 18t , 1969 a meeting of the BOARD OF DIF=20RS FOR TM CENTER WAS HEAD. At this time it was agreed by the group that they would like to have Rev. Kuether rephase Walt Quast on the Board. Chumh TA -ague i n agreed to contact Kuether- and he agreed to gite his support to this group for the remainder of the year if it did not interfer wit h his work. ICRSCA There was some question on the hours which Lida Rolander had put in for the HUTCHINSQN first two weeks in June--- Hurt contacted her on this and as a result of" her wanting to quit several times her resignation was theft announced . At the Boating which meeting Susan (Fischer) Weigle's application ich had been completed in February, was presented- the members agreed that she was a most qualified person and Hurt was to contact her. Slla Popp had made the visit with Hurt when Susan was offered the position of Director. Susan was committed to work i through June 30th- and had planned her vacation with family through July "i 6th. Susan Weigle will take over on the 7th of July. Also, it was requested that the West room at the Center be cleaned so that Pla}grounds more room would be available at the center for men and other activities such as Sehuffle Boadd and Pool. Hurt worked with two of the Park Board and hauled out everything that was in the way. Les from the City hall was contacted to i� SCRUB this same area. There are great possibilities of getting more people and more activities going at the center. ART SHOW was scheduled for over 44 the WATER CARNIVAL week vnd. Mr. Smith, of the State Office for Senior Cit. ixens Groups had been here to get to delinquent finineial reports completed Red Cross Swimnunglrhieh had not been done since the first of the year. Johnson and Hurt helped get these completed so that all records are now up to date, �.. r W June 169 -2- SKATING RINK AN the N.E. Playground area t A group in that area had approached one of the board members- in that this rink was to have been there last year-- and water was to have been made available for flooding. Hvrt agreed to again bring this to the attention of the PARK Supt. --- Band Concerts a second sinner concert was held at the River Park and refreshments were served by the Optimists- the crowd was much larger than that of the first concert. A third concert is scheduled for the Burns Manner July 19t, for the JAYCEE PLAYGROUND on July 8th- , for the V.F.W. Playground on July 12 th, and a final concert at the South Park or City Square on July 15th, C0144WTY THEATERS Motion by Graf and second by Esping- that the Recreation Board work with the Community Theater group to help them make arrangements to use the School Facilities for this summer on a trial basis. Hurt reported that Rev. James Slack would serve as the laison beteween the Community Theater and the Ree. Board. Hurt was to keep control of the use of the keys and he would meet with Mr. -Switzer and Slick to set up the over all planning for the ist production. Golfs Not enough interest in the activity to really help finance it and because it was difficult to find a reliable instructor Golf would be dropped this year. Hurt felt that by working with the Golf Club Board we could possible set up a good program for neat year, Larry Graf suggested that,beoause he had been approached by several on the possibility of setting up a few practice holes in town, Ivan Hurt contact the Park Dept, and arrive at the best possible spot for a couple of practice holes at the N.E. Park. HASEBALLs American Legion and Hutch Recreation Traveler"s Team had requested some help on obtaining Satelite Toilets for the Baseball area for Two months, Hurt reporeted that it would be a matter of ordering out the toilet and splitting the cost with the Legion Group. It was agreed that we support this request in that both groups are using the school baseball field for early evening games, Softballs Gary Esping remarked on the fine cooperation he had had from all in getting the field in order for the year and for the Water Carnival Tournament- 29 teams have signed for the tournament, He did feel that there was a need for lime in the OUTHOUSE COMM AT THS RIVER FIELD, Hurt would contact the Park Supt, WATER SKI DAYS This will be held in late July and we will give Youth who have never tried skiing that opportunity along with teaching some water safety, RED CROSS WATER SAFETY PROGRAM- a fourth session will be added this year to date the program is larger than last year- it is planned that the JUNICIR AND SENIOR Life Saving group will get some seasll water craft safety in the river using canoes and row boats. This year all entrance to the High School Pool through the FRONT DOOR ONLY this prevents the congestion we had back of the school last year, N.Y.C, help is also being used to make this program more sound financially- Nancy Christensen is collecting Rea. Swim Fees at the door each afternoon, con ' t- �! Z e 169 -3- . TFtINS KNOTHOLE GAME- Optimist sponsoreds is scheduled for Julyl9th, with Mr. Mooney signing up all those interesetd in going. V3LL PONDt Weather has been rather cold and little swimming has been in the offering- however, the GauW at the Mill Pond has been used to do small jobs at the Playground and also at the Senior Citizen's Center. WADING POOLS This was brougt up and it was agreed that Hurt work with Fred Rober on trying to get something concrete set up for this projeet before too late in the year. Hurt reported that the school had again been most cooperatilbe in providing an area for the PM EBPPtCISE in the Elementary School. It was agreed that we not have a Park and Playground Float this year- but Hurt d report that he ha d a baseball entry in as well as the Community Theater- so our Department would be well represented. TENNIS COURTSt A final concern was,that the courts get resurfaced- Hurt pointed out that the grading had been done on the west side of the courts and that after the Carnival the blacktop was to be installed. Much consideration was sbaQ also given to the other large tree on the east side which did interfer with regulation play. Hurt reported that he had requested that this also be removed and that some blacktop would be added on the Bast side so that the courts coubd be enclosed on both sides with fencing as is common for all public courts. HOCKEY AND BROOM BALLt Bob Backlund did have the figures on cost of an additions rink but he was out of town for the day- It is hoped that this can be put on the Planning board before the July meeting. No further business the meeting adjourned at lOs3O P.M. Gene May, Secretary .)- 3 Hutchinson Fire Department Hutchinson, Minnesota 55350 FRANK ENGELHART, CHIEF ERIC SMITH, ASSISTANT CHIEF RAY FITZLOFF, ASSISTANT CHIEF DALE McLAIN, TREASURER ROGER BLUHM, SECRETARY Report on gasoline leakage in ground behind Lindy's Sinclair, corner of Washington Ave. and Hassan Street South, Hutchinson, Minnesota, February 20, 1969 I was called because of fumes in the house at 126 Washington Ave. east, next to the Sinclair station. February 22, 1969 trench dug - between house and station to aireate ground, did not solve the problem. The basement floor and walls were sealed, this helped to keep some funes out. Contacted G.B. Fredrickson of Fredrickson Inc. he suggested a well be put down to pump out gasoline with water which would be laying on top of surface water which was down about 20 feet. February 25, 1969 a test well was put down. It was too small to do much good, (2" well was used). April 3, 1969 a 6 inch well with a 20 foot screen and -a 75 gallon per minute submerged pump was installed. This pump was very successfull. Report of gas in Public Library which was checked out and readings in the danger zone on the explosive meter were found. The library was closed and ventilated. April 4, 1969 the same size well was put down in the public park behind the Library, this was successful) in bringing down the readings on the explosive meter so with ventilating it was safe to re -open tha Library. May 22, 1969 the pump behind Library was removed as no more product was detected, in the water that was being pumped out of the ground. The read- ings were down to the safe range on the explosive meter. June 18, 1969 the pump behind the Sinclair station was removed, after a seperator was installed on the end of the line before the water went into the storm sewer, no product detected in the seperator. Before this pump was discontinued it was pumped and then at intervals was stopped to see if more product would show up, but no more product showed up. There were gasoline fumes detected in homes as far away as one block to south and east and across Washington Ave. -to the north. This problem took 4 months to clear up with (X number of) gallons of gasoline that were lost in the ground The soil was all sand and gravel in this area. nLrMIUNSON MUNICIPAL LIQUOR DISPEN�__AY COMPARATIVE INCOME STATEMENT Fes* rile, pe,ried EndedJ �h Z 30 , 19 G 9 F—� For this Month of�� " IPeriod or the EndedLess • SALES I©�ar�I,©t��r�©■��■ DiscountsI■��■■m ■■■�®m��■■■I�■■■ ■�rar�i rr®I■■■■■i■■r■■■i COST �■■■I ■■■INNS■ N■■■ Inventory -Beginning MIMEM Purchases ■rte®i■■�m®i■■■■■i■!ir■irt■ Less Inventory -Ending i■■r t of Merchandise Sold . I■rr®i■■■■r■ ■■■r GROSS PROFIT�I■■�ml■r�e�Il�■■�■■i ■■■■■ I■■■■i Elmo■ �■■■■ i�■■■i OPERATINGSalaries ■■■I�■■■ ■�■■■ Selling r■■■■ ■■■!■�■■■I�■■■ It®®■I�©!! l�I�■■■iii■■■■ Freight and Hauling it■® . l�■®l�Ji�■■■��■■■ TaxtsandLicenses MINE Advertising Supplies ■lam■�� ®®It■■ �■ • !rr I ■r■ice■■■I�r■■ TelephoneLight and Ell Ni ®®It■■■it■■■ 1110 ■ - : ►�■ ■�■■■ Repairsice■ -■Maintenance ■It■ ■■�■ Supplies m it .: ■ice■■ - . ��■■■��■ ■ Administrative i■■ I ■■►�■■■ �■■■ Clerical Supplies I� . I I! ■ - ;�■■■ • ffice Supplies It ■ I� ■ ■ Fidelity :... itLegal ■ I ■■lt ■ IME�■ Miscellaneous It■ I It■■ . Accounting loo■■im■■■ otal Operating Expenses I■■■c»rir■�erm�r■■rrl�■r■■i i■■■ I■�■■■■I■■■ ■■■■ 100101■■ PROFIT ON OPERATIONS I■■■r■ ■�i■ ■Ir■■■ I�■■■ NON-OPERATING,I■■■�■■ r■■i■■■■ Imo■■■ Cash Discounts I■rl i■®m�■■■■■■I■r■ ■ F—� _UTCHINSON MUNICIPAL LIQUOR DISP& Ry OPERATING � PERCENTAGES For the Period Ended Sint t .30 � 1141 Lj For the Month of Ae a -� 71.0tt Y 1 q L & For the Period Ended -Month This Year Last Year This Year Last Year PER CENT TO SALES Net Sales 100.00 96 100.0096 100,0096 100.00% Cost of Merchandise Sold Grose Profit -77- 7Gross � Operating Expenses Profit on Operations Non -Operating Income 3 y Net Income for the Period !G. % % i RETAIL INVENTORY CONTROL Date Year to Date Inventory as at 11 30 19 G4_ - $ G q r Sv 3 Markdowns or Markups 10 L G Breakage ,�11 Purchases Ape 19-41LLiquor Wine i e,!y03 G 3 D d o Beer _ ! S G Less Sales at Retail Ila/,73180 Book Inventory as at G ¢ 19_1.. Actual Inventory Count 19- 9 Difference Difference = O Lj CITY OF HUTCHINSON (AthNeSota 55350 OFFICES AT 37 WASHINGTON AVENUE WEST TO: CITY COUNCIL FROM: TERRY MONGE, CIT' CLERK SUBJECT: DISPENSING MACHINE FOR OFFICE DATE: JUNE 19, 1969 Mrs. Jensen talked to Mr. Campbell of the auditing firm of Anderson, Helgeson, Lieser & Thorsen (city auditors) on Wednesday, June 18th. Inasmuch as it is the Auditors' duty to report any illegal expendi- tures of tax moneys to the Public Examiner's office, she asked him about the legality of purchasing a dispensing machine,for hot drinks. Mr. Campbell stated this is a legal expenditure, the same as dispensers for paper cup s,etc. She explained to him that moneys collected would be placed in the City general fund to pay for the supplies. This is a service much appreciated by the majority of city employees in City Hall, and fulfills a need we have had for many years. I would, therefore, recommend that the purchase be made and the bill to Fountain Products in the amount of $113.85 be paid. Cost of the machine (without supplies) is $59.95. Collections for the first two weeks of use amounted to $5.00. This is based on a 5� contribution. If necessary, this could be increased to 10, although the actual cost is a little less than 5�. am HUTCHINSON PLANNING COMMISSION JUNE 16, 1969 The Regular Meeting of the Hutchinson Planning Commission was called to order by Chairman Clint Tracy at 7:30 P.M. on Monday,,June 1j6, 1969, in the Council Chambers of City Hall. Members present: Clint Tracy, John Povolny, Gordon Bublitz, Tom Cone, Leslie Linder, Engineer Priebe, Adm. Asst. Mealey Members absent: Ethne Stearns, Dr. A. J. Thompson, Arne Heil Minutes of the meeting of May 19, 1969, were approved as distributed. RIVERVIEW HILL ADDITION - PRELIMINARY PLAT Robert Stearns, developer, was present and stated no owners of adjacent properties had contacted him following the Planning Commission hearing of May 19, 1969 to provide access to lots westerly and southwesterly of the proposed plat. Motion by Gordon Bublitz, seconded by John Povolny, that the Planning Commission recommends to the City Council that the Preliminary Plat of Riverview'Hill Addition be approved as presented, and further that the west 26 feet (approximate) of First Avenue Northwest be vacated as indicated on the proposed plat. Motion carried unanimously. APPLICATION FOR VARIANCE UNDER ORDINANCE NO. 235 - Nathan Smutka, Beulah Carter. Nathan Smutka presented a Request for Variance under Ordinance No. 235, Section 12-C, to permit transfer of tract of land approximately 3 acres in size, located in Section 7, Township 116 North, Range 29 West, accord- ing to map on file in the office of the City Clerk, stating it his intent to build a home on the land specified in the request for variance. Mr. Smutka presented a letter from Beulah Carter, stating she has no objections to the property being used for a residence. Motion by Leslie Linder, seconded by Tom Cone, that the Planning Commission recommends to the City Council that Request for Variance from Nathan Smutka be approved, said request being variance from strict application of subdivision regulations under Ordinance No. 235, to permit registration of land transfer, based on findings that such transfer and resultant residential dwelling will not be detrimental to public welfare; and further that findings herein are based on Subdivision Ordinance No. 235, Section 12-C. Motion carried unanimously. Hutchinson Planning Commission (continued) - 2 - June 16, 1969 HEARING ON PUBLICATION NO. 1179 - Request for Rezoning from Norman Zachow. Chairman Tracy opened the hearing on Publication No. 1179 at 8:00 P.M. Said publication covered rezoning from "R-1" to "B-311 for properties described as: All that part of Lots 18, 19, 24-1/2 and 20 of Auditor's Plat of the South Half of Section 6, Township 116 North, Range 29 West, lying southerly and easterly of the southeasterly right-of-way line of Minnesota Trunk Highway No. 15. Five (5) persons were present for the hearing. Engineer Priebe presented a drawing of the area being considered for re- zoning. Myron Fischer stated he would object to rezoning of lots 19, 24-1/2 and 20 as described in the hearing notice until such time as a determination is made of proposed land use, further stating he had no objection to rezoning of Lot 18 as petitioned by Norman Zachow. Other property owners present concurred with Mr. Fischer's statement, and recommended that the City proceed with rezoning of Mr. Zachow's property only at this time. Chairman Tracy declared the hearing closed at 8:22 P.M. Motion by Tom Cone, seconded by Gordon Bublitz, that the Planning Commission recommends to the City Council that it proceed with rezoning of Lot 18, as petitioned by Norman Zachow, from "R-1" Single Family and Two Family Residential District to "B-311 General Business District, with the stipulation that a service road be provided at the northerly limits of Lot 18 to provide for proper traffic control. Motion carried unanimously. PETITION FOR ANNEXATION - Carl Moehring and Herman Larson Motion by Leslie Linder, seconded by Tom Cone, that the Planning Commission approves the annexation of properties as petitioned by Carl Moehring and Herman Larson, pursuant to petition filed with the City Council on June 9, 1969. Motion carried unanimously. STONEY POINT ADDITION - PRELIMINARY PLAN OF FINAL PLAT Engineer Priebe presented preliminary plan of final plat for Stoney Point Addition, and pointed out the following changes from the Preliminary Plat previously approved: 1) Realignment of School Road. Engineer Priebe is to check with developer to confirm alignment of School Road in proposed plat with School Road as platted north of the Crow River. 2) Lewis Avenue curved to better utilize land use. No objections were voiced by the Planning Commission. 3) Circle Drive shown as cul-de-sac, 60' radius. No objections were voiced by the Planning Commission. Hutchinson Planning Commission (continued) - 3 - June 16, 1969 STONEY POINT ADDITION - PRELIMINARY PLAN OF FINAL PLAT (continued) Commission members reaffirmed the requirement that perpetual easement be given to the City for sewer lines and sewer lift station, (See minutes of May 19, 1969, page 2, item 3.) The Negotiating Committee, as appointed May 19, 1969, presented its recommendation that the City accept an amount equal to 5% of the unimproved value of the entire fifty acre parcel and excuse subsequent plats within the parcel from the application of this section of Ordinance No. 235 (Section 10-C). Based on recent sale of the parcel at $100,000 established fair market value, the contribution to Parks and Playgrounds would be $5,000, to be paid at the time of the filing of the final plat, provision for payment being a part of the Subdivision Agreement between developer and City. This recommendation has been approved by the developer. plan of final No formal action on preliminary/plat or recommendation of the Negotiating Committee for Parks and Playgrounds contribution. GUY FIELD Mr. Field discussed Vith the Planning Commission the condition of County Ditch #20 and #22, stating storm sewer drainage through these ditches should be taken into consideration when theCommission considers plats or development in the area north of Hutchinson and east of Highway No. 15, inasmuch as rerouting to Campbell Lake may be advisable to alleviate over- loading. DISgUSSION AND RMEsW of regulations for , building in townships and McLeod County Interim Zoning and Platting Ordinance. Adm. Asst. Mealey recommended that a statement of clarification be drawn up to differentiate between platting, zoning and building permit regula- tions and requirements in the area within the 2 -mile limit of the City and in McLeod County. APPLICATION FOR SPECIAL PERMIT NO. 1002 - Awning - Wally's Tire Shop, lst Avenue NE. The City Engineer presented Application for Special Permit No. 1002 from Walter Teich for awning at Wally's Tire Shop, 1st Avenue NE, and recommended its approval in that it meets requirements of the Zoning Ordinance. Motion by Tom Cone, seconded by Leslie Linder, that Application for 3peeial Permit No. 1002, proper fee paid, be recommended to the City Council for approval, Motion carried unanimously. APPLICATION FOR SPECIAL PERMIT NO. 1030 - Sign (lettering on face of building) at Hutchinson Leader, 119 Main Street South. The City Engineer presented Application for Special Permit No. 1030 from Donald M. Peterson for lettering at Hutchinson Leader, 11.9 Main Street South, and recommended its approval in that 'it meets requirements of the Zoning Ordinance. Hutchinson Planning Commission (continued) - 4 - June 16, 1969 Application for Special Permit No. 1030 (continued) Motion by Tom Cone, seconded by Leslie Linder, that the Planning Commission recommends to the City Council that Application for Special Permit No. 1030 from Donald M. Peterson for lettering of sign on face of building at Hutchinson Leader, 119 Main Street South, be approved and permit issued. Motion carried unanimously. APPLICATION FOR SPECIAL PERMIT NO. 1031 - Addition to sign at Family Rexall Drug (Hutch Hotel building by Milton Lueneburg). No action taken pending receipt of further information on size of sign, location of sign, and determination of its compliance with Zoning Ordinance No. 245 regulations. Motion was made, seconded and carried to adjourn at 10:23 P.M. Tracy Acting Secretary TCHINSON AIRPORT COMMISSION June 17, 1969 A regular meeting of the Hutchinson Airport Commission was held at the airport Tuesday, June 17, 1969 at 5 p.m. Present, Koeppen, McGraw, Savage, Oleson. The following bills were authorized to be paid: McLeod Coop Power $+:i '''•�,�i 30 Cdr State of Minnesota 132.75 Simonson Lumber -Co. 13.33 Grams Ins. Agency 147.36 Hutchinson Telephone Co. 1C.g1 ✓ City of Hutchinson Cash Drawer #4 5.31 Marlow V. Priebe 14.50 Construction Bulletin 35.15 A dicussion was held on procedures to be followed when construction starts on the new runway. Federal Aviation Agency to be notified when field is closed. Owners of aircraft based at the field to be-nctified as soon as construction date is known. Tom Kopppen was appointed to take rare of these notifications. Victor 0leson, Sec. n BANK RECONCILIATION 8. FUND BALANCES May, 1969 CLERK'S BALANCES Fund Banks' Balances Balance 4/30/69 Receipts - May Disbursements -May Balance 5/31/69 General Citizens $ 19,658.21 $ 39,773.52 $ 34,047.47 $ 25,384.26 Road & Bridge (19117.88) 239279.36 12•9314.44 99847.04 Water d Sewer 279727.42 21,552.95 99857.54 399422.83 Library 89,679.85 19137.30 92.81 1,624.80 (394.69) S.F. No. 6 89,046.54 47,405.05 84,698.64 579844.25 74,259.44 S.F. No. 2 $ 19719.77 $ 67.49 $ -0- $ 1,787.26 S.F. No. 4 845.84 1,028.13 -0- 1,873.97 S.F. No. 5 29011.60 1,886.75 -0- 3,898.35 S.F. No. 6 2,040.91 969,893.63 971,301.23 633.31 S.F. No. 7 19841.61 .-0- -0- 1,841.61 S.F. No. 8 159969.81 152.90 -0- - 16,122.71 S.F. No. 9 -0- 19973,886.61 1,9739335.03 551.58 Public Sites 7,451.15 610.00 6.11 8,055.04 Off St. Pkg. 189830.68 29122.32 10,865.11 109087.89 98,116.42 3,034,346.47 3,013,351.73 119,111.16 C-.;,2 Banks' Balances Summary of Outstanding Checks Citizens $ 22,551.58 General Fund $ 6,466.40 8,061.15 Water & Sewer 1,122.52 10e 293.64 Road & Bridge 4,040.57 61,594.24 Payroll 11,911.29 1st National 89,679.85 Library 25.03 16,122.71 S.F. No. 6 89,046.54 23,632.20 Off St. Pkg. 205.75 _ 231,935.37 Public Sites 6.11 112,824.21 Less Checks Outstanding 112,824.21 $ 119,111.16 C-.;,2 BANK RECONCILIATION & FUND BLANACES April, 1969 _ CLERK' S BALAZICES Fund $ 10,702.52 Balance 3/31/69 Receipts -April Disbursements Balance 4/30/69 Payroll General Library $ 55,465.66 $ 7,214.85 $ 43,022.30 $ 19,658.21 Road & Bridge 8,626.30 61.50 9,805.68 (1,117.88) Water & Sewer 17,077.29 16,404.62 5,754.49 27,727.42 $ 81,169.25 $ 23,680.97 $ 58,582.47 $ 46,267.75 Library $ 2,556.36 $ 96.53 $ 1,515.59 $ 1,137.30 S.F. # 2 1,661.39 58.38 ---- 1,719.77 S.F. # 4 1,911.31 16,284.72 17,350.19 845.84 S.F. # 5 1,701.60 310.00 ---- 2,011.60 S.F. # 6 555.05 220,416.00 218,930.14 2,040.91 S.F. # 7 1,841.61 ---- ---- 1,841.61 S.F. # 8 182,570.82 6,500.00 173,101.01 15,969.81 Public Sites 6,451.15 1,000.00 ---- 7,451.15 Off -Street Parking 16,988.58 1,843.10 1.00 18,830.68 $ 297,407.12 $ 270,189.70 $ 469,480.40 $ 96,116.42 Banks' Balances 1st National $ 23,159.16 2,040.91 24,482.72 Citizens $ 18,830.68 7,451.15 55,784.24 $ 131,748.86 Less Checks Outstanding 33,632.44 $ 98,116.42 Summary of Outstanding Checks General Fund $ 10,702.52 Road & Bridge 230:90 Water & Sewer 235.03 Payroll 13,788.23 Library 162.85 S.F. # 8 8,512.91 $ 33,632.44 C __/