The URL can be used to link to this page

cp04-10-1967 cITEMS TO BE CONSIDERED REGULAR COUNCIL MEETING April 10, 1967 1. CALL TO ORDER - 7:30 P.M. 2. INVOCATION - Rev. I. E. Kottke 3. APPROVE MINUTES Regular Meeting March 27, 1967 Special Meeting March 29, 1967 Special Meeting April 6, 1967 7:00 P.M. Special Meeting April 6, 1967 8:00 P.M. 4. APPROVE BILLS S. PRESENTATION OF RESOLUTION NO. 2529 TO SATISH TIBREWALA 6. BAND CONCERTS - Supt: Donald A. Peterson and David Skaar, Band Director 7. SOUTH PARK WELL _ Maintenance Inspection 8. W. A. KORNGIEBEL - Resignation and Replacement 9. APPLICATION FOR TAXI LICENSES - Solseth Taxi Service Proper fee paid - 2 vehicles 10. APELICATION FOR CIGARETTE LICENSE - Mobil Service Center - Francis Roush Proper fee paid 11. CALL FOR BIDS ON 13UBLICATION NO. 1019 - 8:00 P.M. - Loader 12. RESOLUTION EXTENDING PROJECT 17-1 (Main Street Water and Sewer) to Conform with Main Street Improvement Project (extend from 2nd Ave. N. to 4th Ave. N.) 13. CONSULTANT ENGINEERS 14. HEARING ON PUBLICATION NO. 1020 - 8:30 P.M. Hearing on Purchase of Land for Hospital (Dale & Linden) Report of Viewing Committee (Aldermen Linder, Popp, Hanson, Eng. Priebe) 15. DISPATCHING SERVICE - Committee Report and Recommendations attached Frank Broderius, Harlow Jennings, Fred Roberts, Gerald Fisher, James Reid 16. MAINTENANCE OF ROBERT BLUME LOT (Lynn Road and Juergens Road) - Fred Roberts 17. PURCHASE OF PROPERTY - James Reid 18.,, PURCHASE OF PROPERTY - Elmer Merickel 19. PARK BOARD - Recommendation re Band Stand 20. APPLICATIONS FOR LIQUOR AND MALT BEVERAGE LICENSES- Proper fees -paid Bolduc's Corner - On Sale by Tap and Off Sale Christy's - On Sale by Tap and Off Sale Baseman's Corner - On Sale by Tap and Off Sale Hutch Bowl - On Sale American Legion Post #96 - On Sale Club Liquor License 21. REPLACEMENT OF RUTH KRCIL ON ELECTION BOARD 22. MOTION TO CALL FOR BIDS ON DUMP TRUCK - To open Bids April 24, 1967 23. MOTION TO CALL FOR BIDS ON FIRE DEPT. EQUIPMENT ITEMS TO BE CONSIDERED REGULAR COUNCIL MEETING April 10, 1967 page 2 24. GEORGE KEENAN - 9:00 P.M. 25. PETITIONS FOR ANNEXATION (Rezoning hearings?) John Miller Earl McDonald Jake Plowman 26. REPORT RE COMPLAINT ON CARS FROM MCCARTHY'S DRIVE-IN - Attached 27. RESOLUTION CALLING FOR REPORT ON 17-9 STREET IMPROVEMENT PROJECT Kay Street, Lea Avenue, Milwaukee Avenue west of Dale Street, Charles Street, Roe Avenue, Southview Drive (east leg) 28. REPORT ON PETITION FOR STREET LIGHT - Milwaukee Avenue Gest of Dale St.) 29. RETIREMENT POLICY 30. TRANSFER FROM PUBLIC SITES TO GENERAL FUND TO REIMBURSE FOR EXPENSES PAID OUT OF GENERAL FUND FOR HOUSE IN WEST PARK - $114.45 31. MRS. WALTER RIESBERG - Repair of Waterline 32. HUTCHINSON WESLEYAN METHODIST CHURCH Request for Open-air services in Library Square Sunday evenings July 16 - August 13, 1967. 33. ENGINEER a. Charge to John Miller for Contour Maps b. Special Permit for Ralph Neumann - recommended by Planning Commission c. Building Permits d. Water & sewer taps - Including Elton Lueck sewer tap at 94 -5th Ave. N.W. d. Petitions 34. VACATION AND SICK LEAVE FOR EM=PLOYEES 35. FUND BALANCE SHEET FOR MARCH 31, 1967 - attached 36. LIQUORS- STORE COMPARATIVE INCOME REPORT - attached 37. ADJOURNMENT NOTE: Because of the length of the agenda, coffee will be served mid -way in the meeting. INFORMATION: AAditors will be here starting April 18 if you have any questions for them. REGULAR COUNCIL PROCEEDINGS March 27, 1967 A Regular CouncilMeeting was called to order by Acting Mayor Harry R. Hanson in the Council Chambers at the hour of 7:30 P.M. Invocation by Rev. R. L. Warner Members present: Aldermen Linder, Popp, Johnson; Attorney Schantzen, Treasurer Smith, Engineer Priebe Members absent: Mayor Kost Also present: Del Rieke, Virg Muller, Bob Carroll, Consultant Engineers Motion was made, seconded and carried to approve the minutes of the following meetings: March 13, 1967 Motion was made, seconded and carried that the bills be granted and paid out of the proper funds as follows: GENERAL FUND Marilyn Otto Ed Mattsfield W. A. Korngiebel Theophil Grunewaldt Don 0. Kost Oswald Publishing Co. Miller -Davis Co. Sargent -Sowell, Inc. Key Laboratories, Inc. Minn. Valley Testing Labs. SENKING FUND NO. 1 Labor Labor Fire Prevention Inspections Labor Mileage Supplies Supplies Supplies Service Tests First Natl. Bank of Mpls. Interest & service chg. SINKING FUND no. 3 First National Bank of Mpls. Interest & service chg. ROAD & BRIDGE FUND Basil Bell Carl Baumetz William Cully Jr. Elmer Paulsen Roger Telecky Plowmants Leslie B. Linder gockwell Mfg. Co. WATER & SEWER Labor Labor Labor Labor Labor Maintenance Mileage Maintenance meters R. A. Ahlgren Meter reading Herman Koehler Meter reading Frederickson's Inc. Painting pump house Hach Chemical Company Fluoride Addressograph Multigraph Corp. Supplies Home Gas Co. Supplies Twin City Testing & Eng. Lab. Test 34.30 6.00 40.00 57.20 13.00 19.08 115.50 8.40 10.50 29.50 333.48 123.00 128.00 167.48 182.00 178.20 145.20 214.60 77.10 15.68 70.95 1,051.21 75.40 136.50 60.00 4.11 5.26 47.03 90.00 418.30 Regular Council Proceedings - 2 - March 27, 1967 LIQUOR STORE Erwin Mielke Labor 33.75 Madsen Ins. Agency Premiums 919.00 Esther's Supplies 1.40 Distillers Distributing Co. Liquor 1,101.22 Famous Brands, Inc. Liquor 77.68 Griggs, Cooper & Co. Liquor 364.26 Griggs, Cooper & Co. Liquor 1,097.88 Lynn Johnson Co., Inc. Liquor 97.64 Old Peoria Company, Inc. Liquor 279.71 Ed. Phillips & Sons Co. Liquor 432.62 Ed. Phillips & Sons Co. Liquor 591.98 Mid -West Wine Co., Inc. Wine 40.45 Regular Council Proceedings - 3 - March 27, 1967 Alderman Popp introduced the following resolution and moved its adoption: RESOLUTION NO. 2538 WHEREAS, Sharon Berwald has resigned from her position as Clerk - Typist in the City Clerk's office, and in the Police Department, and WHEREAS, Sharon Berwald has devoted time and talen�rto service to the City of Hutchinson in the faithful performance:rf her duties; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the City of Hutchinson does hereby commend and thank Sharon Berwald for her service and help in the City Clerk's office and in the Police Department, and appreciates the work done on behalf of the City. Al�lerma der sec d the m to ado s 'd reso io , a on vo ing t e e fo ng vote inavor of ution . 253 Alderman Linder seconded the motion to adopt said resolution, and upon vote being taken the following voted in favor of Resolution No. 2538: Alderman Linder TTayetT Alderman Popp rfayet' Alderman Hanson TTaye TT Alderman Johnson TT aye TT The following voted against this Resolution: None Adopted by the City Council this 27th day of March, 1967. Mr. Walter Korngiebel submitted his resignation as City Fire Marshall, effective May 1, 1967. Mr. Korngiebel was requested to contact the Fire Department for a suggestion as to replacement and to report back to the Council on April 10, 1967. Action on Mr. Korngiebel's resignation tabled until a replacement is secured. Al*erman Johnson suggested that a preventative maintenance inspection be made of the well in the South Park to determine its condition. No action taken. Adlerman Johnson introduced the -following resolution and moved its adoption: RESOLUTION NO. 2539 RESOLUTION RECEIVING REPORT (Main Street Resurfacing, etc.) WHEREAS, pursuant to Resolution No. 2531 of the City Council adopted March 13, 1967, a report has been prepared by Rieke -Carroll -Muller Associates, Inc., with reference to the improvement of Main Street from Fifth Avenue South to the intersection of Highway 7 and Highway 15 (Fourth Avenue North) by subbase and base, curb and gutter, sidewalk, storm sewer and all appurtenances, and this report was received by the City Council on March 27, 1967, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: The City Council will consider such impm vements in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Sec. 429.011 to 429.111 (Laws 1953, Ch. 398, as amended), at an estimated total cost of the improvement of $112,000.00. Alderman Linder seconded the motion to adopt said resolution and upon vote being taken, the following voted in favor of Resolution No. 2539: Regular Council Proceedings - 4 - March 27, 1967 Alderman Linder Alderman Hanson TT aye TT TT aye TT Alderman Popp TT aye TT Alderman Johnson TTayeTT The following voted against this Resolution: None Adopted by the City Council this 27th day of March, 1967. Alderman Linder introduced the following resolution and moved its adoption: RESOLUTION NO. 2540 RESOLUTION CALLING HEARING (MAIN STREET) WHEREAS pursuant to Resolution No. 2507 adopted by the City Council on December 12, 1966, and Resolution No. 2531 adopted by the City Council on March 13, 1967, reports have been prepared by Rieke -Carroll -Muller Associates, Inc., and accepted by the City Council pursuant to Resolution No. 2530 adopted March 13, 1967, and Resolution No. 2539 adopted March 27, 1967 with reference to the improvement of Main Street from Fifth Avenue South to the intersection of Highway 7 and Highway 15 (Fourth Avenue North) by watermain and sanitary sewer, and by subbase and base, curb'- and gutter, sidewalk, storm sewer, and all appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A public hearing shall be held on such proposed improvements on the 26th day of April, 1967 in the auditorium of the City Hall at 7:30 P.M. and the clerk shall give mailed and published notice of such hearing and improve- ment as required by law. Alderman Johnson seconded the motion to adopt said Resolution, and upon vote being taken, the following voted in favor of Resolution No. 2540: Alderman Linder TTayeTT Alderman Popp TTayeTT Alderman Hanson TTayeTT Alderman Johnson TTayeTT The following voted against this Resolution: None Adopted by the City Council this 27th day of March, 1967. Engineer Virg Muller reported that because personnel in the Water Rilution Control Commission will be changing, this department has requested permission to let bids on the sanitary sewer trunk lines and watermains before contracts are let on the Sewage Treatment Plant. Mr. Bob Carroll and Mr. Muller presented revised proposes lans for the Sewage Treatment Plant. The City Council suggested they meet with the Corps of Engineers on possible rechanneling of the river for the new location of the Treatment Plant. Harlow Plath appeared before the Council to register a complaint in regard to parking by McCarthy's Drive -In, stating that cars parked on the east side of the street are being hit by cars leaving the Drive -In. Motion was made, seconded and carried to fefer Mr. Plath's complaint to the Chief of Police and the City Engineer for investigation and report. Mr. Priebe was also requested to check the storm sewer on this corner. Bill Pearson of Road Machinery & Supply Co. described used end loaders available from his company. Alderman Linder reported that he and Harry Otto-, Street Superintendent, had looked at used End Loaders in Minneapolis and were familiar with those available. Alderman Linder made a ..motion that the City Council call for bids on a Front End Loader, Hough Model HMG, or newer, bids to be opened at 8:00 P.M. on April 10, 1967. Regular Council Proceedings - 5 - March 27, 1967 Alderman Johnson seconded the motion of Alderman Linder, and upon vote being taken, carried. Motion was made, seconded and carried to transfer $6000.00 from the Liquor Store to the General Fund. Alderman Johnson made a motion that the City Clerk be authorized to issue a check to the University of Minnesota in the amount of $70.00 to cover registration fees for Harold C. Ulrich and Clyde V. Drahos for the Sewage & Water Workers Operator School in May, and advance expense checks to Harold Ulrich and Clyde Drahos in the amount of $36.00 each. Alderman Popp seconded the motion of Alderman Johnson, and upon vote being taken, carried. Motion was made, seconded and carried to transfer $50,000.00 from the General Fund to the Road and Bridge Fund. Discussion of coverage on burglary and robbery insurance. Alderman Linder made a motion that the City Clerk be authorized to increase the coverage on burglary and robbery insurance from $2,000.00 each to $5,000,+00. each. Alderman Johnson seconded the motion of Alderman Linder, and upon vote being taken, carried. Alderman Johnson made a motion that Mrs. Ned (Ethne) Stearns be appointed to a five-year term on the Planning Commission, term to expire March 31, 1972, to succeQd Floyd Hoel, whose term expires March 31, 1967, this upon recommenda- tion of the Planning Commission. Alderman Popp seconded the motion of Alderman Johnson, and upon vote being taken, carried. Motion was made, seconded and carried that the following Special Permit applications be approved and permits issued as recommended by the Planning Commission: No. 64.8 Sign at Bill's Auto Body Service, 596 South Adams St. No. 651, Sign at Hutchinson Office Equipment and Type;ewiter Sales & Service, Hotel Jorgenson Bldg., by Earl Wills. No. 652 Sign at Bolduc -Is Corner Bar by Lenneman Beverage Distributors, Inc. Motion was made, seconded and carried that Roger DeKoster be appointed to a five-year term on the Recreation Board to succeed Mrs. Sylvia Altmeyer, who completed the term of Milton Altmeyer. Motion was made, seconded and carried that the following applications for building permits be approved as recommended by the City Engineer: No. 647 Remodel and enlarge garage at 94 - 5th Ave. N.W.- Elton Lueck No. 655 Jay Alrick - Enlarge AlrickT-9 Clothing Store at 114 Main Street South, subject to applicant making arrangements with Triple "Du for exhaust outlet change. No. 653 Elmer Merickel - House - Lot 7, Block 3, Merickel's Add. No. 656 Maplewood Academy - House at 850 N. Main (north of existing church) Motion was made, seconded and carried that the following water and sewer taps be allowed: On Permit No. 653 Elmer Merickel - Lot 7 Block 3 Merickel's Add. On Permit No. 656 Maplewood Academy , House at 850 N. Main - North of existing church On Permit No. 650 Maplewood Academy - Gymnasium (Permit approved 3/lX/67) Regular Council Proceedings -6- March 27, 1967 The Clerk was instructed to note receipt of a petition signed by 100% of the .,),I property owners for the improvement of real property abutting on Milwaukee Avenue from Dale Street to the West end by the installation of permanent street, curb and gutter and street light. Motion was made, seconded and carried that this petition for permanent street and curb and gutter be referred to the City Engineer. Motion was made, seconded and carried that the portion of the petition re- questing a street light be referred to the Utilities Commission. Alderman Linder requested Attorney Schantzen to check to see if a deed for the extension of Madson Avenue to Dale Street (Lot 75, Lynn Addition) has been recorded at the Office of the County Register of Deeds in Glencoe. Motion was made, seconded and carried that the City Engineer be requested to contact the County Commissioners of McLeod County relative to installation of traffic signals at Lynn Road and Second Avenue SW. Engineer Priebe reported that a letter had been received from the Highway Department advising that they will no longer be able to sand the approaches to highways within the city. Engineer Priebe reported that he had been advised by the Highway Department that the City may install 'tido left turn" signs on highways during heavy traffic hours, but the planned use should be checked before installation to conform with requirements for the issuance of traffic tickets. Such signs are to be covered when not in use. Engineer Priebe reported that he has made several foundation tile inspections and is still studying the problem. John Miller, Earl McDonald and Jake Plowman stated their interest in annexing land to the city (Northwest area) if water and sewer services will be avail- able to their properties. General discussion of charge to be made to John Miller for contour maps picked up by McCombs and Knutson for use in the development of Rolling Oaks. Motion..was made, seconded and carried to refer the matter of charges for contour maps for John Miller to the City Engineer to check the acreage required for mapping and to submit a recommendation on charges to be made. General discussion of Preliminary Plat of Rolling Oaks. A special meeting will be held at 8:00 P.M., Thursday, April 6, 1967 with the City Council, Planning Commission, developer and other interested parties, to discuss the Preliminary Plat and financing of improvements. A report was noted received from the Planning Commission, signed by the Secretary, stating that the Preliminary Plat for Rolling Oaks had been examined by him and was in proper form, with the required fee of $150.00 having jaxig been paid in the City Clerk's office. Alderman Linder made a motion that a hearing on the Rolling Oaks Preliminary Plat be held before the Planning Commission at its regular meeting on Monday, April 17, 1967, at 8:00 P.M., and the Clerk be instructed to send out the required notices. Alderman Popp seconded the motion of Alderman Linder and upon vote being taken, carried. and Motion was madq seconded and carried that Joe YoemanV Dr. Gene May be re- appointed to five year terms on the Recreation Board, until April, 1972. Alderman Linder made a motion that a hearing be set for 8:30 P.M., April 10, 1967, on the advisability of purchasing a portion of Lot 92, -Lynn Addition, from Herbert Hoffman and a portion of Lot 90, Lynn Addition, from Earl Hansen for a site for the proposed community hospital. Regular Council Proceedings - 7 - March 27, 1967 Alderman Johnson seconded the motion of Alderman Linder and upon vote being taken, carried. Motion was made, seconded and carried to adjourn at 11:00 P.M. Acting Mayor Special Council Proceedings March 29, 1967 A Special Council Meeting was called to order by Mayor Don 0. Kost in the Council Chambers at the hour of 8:00 P.M. Members present: Aldermen Linder and Hanson; Engineer Priebe Members absent: Aldermen Popp and Johnson Also present: Committee on Housing for the Elderly - James McKenna, Sally Cone, Dorothy Sahr, S. R. Knutson Lloyd Toutant, 9xxRxftJcxxxmxx (14.dWSuperintendent of Schools Fred Switzer Richard J. Peterson Ivan Hurt, Recreation Director Frank Broderius, Chief of Police June Otterness N. S. Patterson, Director, Office of Economic Opportunity, McLeod, Renville and Sibley Counties Bob Jacobson, Assistant Director, Office of Economic Opportunity Mayor Kost announced that the meeting was called for the purpose of obtaining information from OEO on loans available for low -rent housing for the elderly and on property available for community centers, including the Catholic School and the Catholic Church, to be used respectively as a public meeting hall and a civiccenter. Mr. Patterson suggested that the best possible solution for the City of Hutchinson would be the Public Facility Loan program, in order to get 100.0 financing. He stated a survey should be made to determine the need for housing for the elderly, the number of units required, and then the Committee should contact the OEO office in St. Paul for procedures.to follow. Mr. Patterson emphasized that the program for housing for the elderly is not necessarily limited to the low-income group. Persons who would be able to pay the full amount of the rent could make application for residence; only those who would need supplemental rent assistance would have to meet the re- quirements as to assets and personal property limitations. General discussion and question -answer period. Motion was made, seconded and carried to adjourn at 10:15 P.M. Special Council Proceedings April 6, 1967 A Special Council Meeting was called to order by Mayor Don 0. Kost in the Council Chambers at the hour of 7:00 P.M. Members present: Aldermen Linder, Popp, Hanson, Johnson; Attorney Schantzen, Engineer Priebe Members absent: None Also present: Mr. James Olsen, Juran & Moody Inc., investors Mr. Virg Muller, Rieke -Carroll -Muller Associates, Inc. Mr. Olson presented a Preliminary Feasibility Analysis on the proposed water and sewer improvements of 1967, which includes the sewage treatment plant, water treatment plant and the northwest and southwest sanitary sewer trunk lines and water mains. Present valuation figures and water consumption figures, together with the March, 1966, balance sheet figures were used in making his computations. Attorney Schantzen stated that he had been in touch with Charles Howard, approving attorney for bond issues, and that the Council could 166k for a resolution approving the sale on April 24, and the funds should be available between June 15 and July 1, 1967. Engineer Muller stated that this would meet the city's requirements to pay for construction costs. Alderman Linder made a motion that the Council goes on record as preferring a bond issue in the amount of $1,300,000.00, a 20 -year issue, with a 10 -year call feature, to be known as the 111967 Water and Sewer Project" bond issue. Alderman Johnson seconded the motion of Alderman Linder, and upon vote being taken, carried. Mayor Kost reported that Mr. Horty, Hospital Architect, did not feel the location south of Linden and East of Dale Street would be the best for the proposed hospital, based on the amount of fill needed and cost -of the property along Dale Street. He is now suggesting that the Council consider a site,tet of Highway' -15 south of the City limits. Alderman Hanson made a motion that Mayor Kost be authorized to look at possible sites for the hospital and to obtain options on properties approved by the Hospital Board and the Architect. Alderman Johnson seconded the motion of Alderman Hanson, and upon vote being taken, carried. .,Motion was made, seconded and carried to adjourn at 8:00 P.M. Special Council Proceedings April 6, 1967 A Special Council Meeting was called to order by Mayor Don 0. Kost in the Council Chambers at the hour of 8:00 P.M. Members present: Aldermen Linder, Popp, Hanson, Johnson; Attorney Schantzen, Engineer Priebe MeTbers absent: None Also Present: From Planning Commission - Mrs. Ned Stearns, Clinton Tracy, Cal Bonniwell, Curt Schafer, Lloyd Torgrimson John Miller, Jake Plowman, Earl McDonald, Charles Wilson Virg Muller and Bob Carroll from Rieke -Carroll -Muller Associates. Special Council Proceedings (continued) April 6, 1967 Mayor Kost stated that the meeting was called for the purpose of clarifying questions concerning the Rolling Oaks Preliminary Plat and water and sewer service to the Rolling Oaks development area and the property owned by Earl McDonald and Jake Plowman. General discussion. No action taken. Motion was made, seconded and carried to adjourn at 9:15 P.M. Special Planning Commission Meeting April 6, 1967 A Special Meeting of the Hutchinson Planning Commission was called to order by Chairman Curt Schafer at 9:15 P.M. in the Council Chambers. Members present: Mrs. Ned Stearns, Clinton Tracy, Cal Bonniwell, Curt Schafer, Lloyd Torgrimson REQUEST FOR SPECIAL PERMIT NO. 659 - Ralph T. Neumann - remodel store front at 134 South Main Street. Motion was made, seconded and carried that this application for special permit -be recommended to the City Council for approval. Motion was made, seconded and carried to adjourn at 9:20 P.M. f %6 CITY OF HUTCHINSON IApftesota OFFICES AT 95 WASHINGTON AVENUE WEST TO: CITY COUNCIL FROM: COMMITTEE ON DISPATCHING SERVICE DATE: APRIL 7, 1967 After meeting with all parties involved, we have the following report to make: 1) Mr. Mark Clay has advised the Council in a letter dated April 4, 1967, that the telephone company is willing to maintain the operator function at the telphone office at their expense through the month of July, 1967 to give the city a chance to prepare a dispatching center. *2) It is the committee's recommendation that this dispatching center be handled in conjunction with the Police Department. 3) To accommodate the new dispatching center, and to provide for expansion of the Police Department and facilities involved - such as jail, garage, etc. - the committee recommends that the liquor store be remodeled and an addition to City Hall be built to extend to the alley east of the existing building. A detailed report is attached. 4) The committee recommends that the liquor store be moved to what is known as "the Ramberg building" at 117 Main Street north, presently owned by James Reid, to allow for expansion.. This move would also provide additional storage space for the Street Department and Park Department equip- ment, together with an off-street parking lot. A detailed report is attached. S) The following people will be present at the Council meeting on Monday. April 10, 1967, to discuss the committee's recommendations in detail -- do_xrank Broderius Chief of Police Harlow Jennings Proposed plan for City Hall Fred Roberts Superintendent of Buildings James Reid Proppsed plan for Liquor Store Gerald Fisher Manager, Liquor Store Report approved by: Harry R. Hanson, Myron W. Johnson Frank Broderius Frank Englehart Fred Roberts Terry Monge Chairman V/ C lel N UIQ' MI TCHINSON OF F r I t T I'. W A S I I N G T O N A V E N U E W E S T EXPANSION OF CITY HALT, Police Department and Dispatching Service 1) Remodel the present liquor store 2) Construct a (approximate) 361 x 561 addition to City Hall east of the existing building 3) Present Police Department space to be used for expansion of City Clerk's office, including data processing equipment. 4) Expansion would provide the following services - a) Dispatching service b) Larger squad room c) More adequate office space d) Double garage for police department e) Walk-in jail -to meet state requirements ,f) More adequate and better -arranged court facilities g) Fire -proof basement storage for records of police department and City Clerk's office h). Disaster underground facilities for city government S) Harlow Jennings has drawn up proposed remodeling and con- struction plans to be presented April 10, 1967. 6) Estimated costs - a) General construction $ 23,752.00 b) Plumbing and heating 3,700.00 c) Electrical 1,650.00 d) Painting 500.00 e) Basement 3,600.00 f) Engineering and architects plans 1,200.00 $ 34,402.00 7) Time element - Estimated date of completion - 90 working days following letting of bids. 8) Items to be resolved a) Operation of dispatching service b) Financing - Suggested five-year bond issue in the amount of $35,000 to be repaid through 2 mill tax levy based on present city valuation figures. First levy October 1967 to be collected in 1968. First principal payment in 1968. b CI'PY OF HLTCIIINSON JL1i�,�te�etn Of F I C F S AT 35 WASH IN G TO N AVENUE WEST LIQUOR STORE EXPANSION Mr. James Reid has proposed the following for liquor expansion at his stores at 117 Main Street North. 1. Brick building to the north of the property - 1 a. Front portion to be remodeled for Liquor Store - 241511 x 8321 1) Panel the walls in front 351 feet for self-service store 2) Lower ceiling to 101 3) Carpet the floor 4) Replace west (Main Street) door with heavy-duty type 5) Install paneling in front of windows to allow privacy and display space in windows - 61 high 6) Install two walk-in doors on south side of building, ,one for customer use and one for delivery service 7) New block wall along south side where old building will be torn away 8) Install heat to front of building 9) Install 200 amp entry and 8 plug ins and proper overhead lighting 10) Install office and lavatory 11) Install wire mesh cage for storage of liquor and wine b. Back portion to be used for storage of city equipment 241 x 501 (appro: 1) Install new block wall dividing liquor store from rear storage area; no access from one to the other 2) New overhead door at east end of building 3) Replace door on south side 2. Wooden building to south of the property - 401 x 1321 a. Take old building down b. Blacktop parking area 401 x 1321 3. Costs to City for complete store 241 x 1321 and parking lot 401 x 1321 a. With improvements as listed - Rent of $400 per month starting June 1, 1967, on five-year lease with pption to rerent or purchase at the end of five years. Purchase price - around $40,000.00. b. If City were to do remodelling other than tearing down the old building - $300 per month with an option to buy at $32,500.00 in five years. Cost estimates for liquor store equipment required 1. Fixtures, including freight and installation $ 7,772.00 441 outside shelving, 5 shelves high 1 - 181 three -shelf gondola 2- 91 three -shelf gondolas 151 check out counter 5 -sliding door 181 x 181 cooler (self-service) with door lighting . I . .10 CITY OF HUTCHINSON Ainnmta OFFICLS AT 35 WASHINGTON AVENUE WEST Liquor Store Expansion (continued) Cost estimates 1. Fixtures (forward from previous page) $ 7,772.00 Plus canopies and lighting over outside shelves 400.00 Total estimate for fixtures 8,172.00 It would also be necessary to purchase an additional cash register, and perhaps some office equipment, such as filing cabinets, etc. store 2. Items which are now used in liquor/which could be used or sold - a) Present shelving to be used for stock items b) Walk-in cooler to be sold - for approximate $1,000.00. c) Present free-standing cooler to be sold (one party has indicated his interest in its purchase) Financing Arrangments will have to be made for share of rental fee (or purchase price) to be paid by Liquor Store and other City departments involved. CITY OF HUTCHINSON ,-Aftilesota OFFICES AT 35 WASHINGTON AVENUE WEST April 6, 1967 Honorable Mayor and Members of City Council City of Hutchinson As per your request at regular meeting of the City Council on March 27, 1967, I have viewed Water Street between 3rd Ave. N.W. and 4th Ave. N.W. (T. H. 7) . McCarthy's Drive -In presently has parking on all sides of the build- ing except the front, 4th Ave. N.W. The parking on the East side, Water Street, has been reported as the problem. At the time I was there no cars were parked on the East side of Water Street, however, I had ample room to back out and not damage a vehicle so parked had it been there. The problem appears to be poor judgement by the public as it is backing off the premises of the McCarthy property. I also observed that the property owner of Lot 5, Block 23, Nh of the City of Hutchinson has a picket fence placed parallel with Water Street and approximately 24 feet West of the East line of said Street. The close proximity of said fence to the street surface is a definite hindrance to the Street Department in their snow removal work. In addition, I have been informed by the owner of McCarthy's that the lot to the west has been purchased and is to be utilized for additional off-street parking. In view of these facts, I make the following recommendations: 1. McCarthy's Drive -In be given notice that the City requests within 30 days a tentative plan of its future parking and a proposed completion date. 2. McCarthy's Drive -In be given notice that the City will within 30 days sign the west side of Water Street for parallel parking only. The building permit issued in 1965 shows the building to be only 6' from the property line. The existing parking heading into the building is pri- marily on the Water Street. 3. Notify the owner of Lot 5, Block 23, N'k of the City of Hutchinson that he has 30 days to move the existing fence Eastwardly to his West property line. I also checked the catch basin on the East side of Water Street at the alley and found it covered with leaves. It was cleaned of the debris and should work fine until obstructed again in the future. Marlow V. Priebe City Engineer CLERK'S BALANCES FUND General Road & Bridge Water & Sewer Library S.F. # 1 S.F. # 2 S.F. # 3 S.F. # 4 S.F. # 5 First National Citizens BANK RECONCILIATION AND FUND BALANCES March, 1967 BALANCE 2/28/67 $ 44,419.58 (90,074.90) 58,151.54 $ 12,496.22 $ 1,633.09 827.68 1,963.33 (15.03) 667.99 264.27 $ 17,837.55 BANK BALANCES Less Outstanding Checks $ 87,541.65 71,368.07 $ 158,909.12 14,272.11 $ 144,637.61 RECEIPTS -MARCH $ 92,394.34 109,123.13 5,343.77 $ 206,861.24 $ 3,113.56 138.25 1,188.88 890.94 402.61 3.462.70 $ 216,058.18 MARCH DISBURDEMENTS $ 74,453.48 6,583.33 6,778.38 $ 87,815.19 $ 1,191.93 123.00 128.00 $ 89,258.12 BALANCE 3/31/67 $ 62,360.44 12,464.90 56,716.93 $ 131,542.27 $ 3,554.72 842.93 3,152.21 747.91 1,070.60 3.726.97 $ 144,637.61 SUMMARY OF OUTSTANDING CHECKS General $ 123,211.06 Road & Bridge 624.69 Water & Sewer 1,052.11 Library 133.25 S.F. # 1 123.00 S.F. # 3 128.00 14,272.11 HUTCHINSON MUNICIPAL LIQUOR DISPENSARY COMPARATIVE INCOME STATEMENT For the Period Ended _JrIA ✓ __3j, 1 '? 6 of __ For the Month of Phis Year iFor �j� n M " /4 Last Year the Period Ended M .r 4 -Month ( / a H ..4 1k This Year Last Year ;ALES _ _ 50/ y� Q Less Discounts Allowed 3 S /0 / a / O 'V Net Sales -- -- — --- ---- 'OST OF SALES Inventory Beginning Purchases -- -� h On% -- l 9'1 / ! 00 90/ c% e� 0 9 ! J G 1, 4 J9.7 3 3 /!. / y& G 5 1,V0 07 Less Inventory -Ending )as a ul to 3a3 89 Cost of Merchandise Sold 3ROSS PROFIT 14 Slat0 i N 'iv I o S! G S )PERATING EXPENSES Selling Salaries S/ a S r% 7 eZ 9 / 4/11 00 7 8/ Freight and Hauling SQG /G /7 / 610 ti/ a S Taxes and Licensee Advertising / q0 a11 p Supplies G,I 51 ob L63 .23A 3 q o i 1G 7/ Overhead_.- / !O '1 Dd_ Light and Telephone / 7 70 Q Rents 00 OG / v0 OC DP 00 Repairs O Maintenance Supplies Insurance Depreciation Administrative 3414 4 e,Ss 21 gie.31 53 .2 ' I Clerical Supplies Supplies l 0 —Office —_ Fidelity Bond Premiums Miscellaneous Legal and Accounting Total Operating Expenses �x Y' y y .;Lt 7S 3a 'j! /8 9 381/ 459 74.11 15 3 O OFIT ON OPERATIONS N OPERATING INCOME Cash Discounts Received ;Wash Over - (Short) -- -- - — - - - ---- ------3101 S' INCOME FOR PERIOD f t � J ��i # _ (, 751_ 11 L 7 GyA -Lin IL 3 11 1 I.i �3 Y31 13 IM 97 $ 9 3 $151.1wS.2 11AI HUTCHINSON MUNICIPAL LIQUOR DISPENSARY COMPARATIVE BALANCE SHEET As at_..� r._� 19 G and . l�I �t.-3� �G ASSETS f End of Current Month End of Preceeding Fiscal Year U RRENT ASSETS , Cashin Bank Cash on Hand Inventory - Merchandise Total Current Assets FIXED A SETS Furniture and Equipment Office Equipment -------------------- ----------- Less Reserves for Depreciation Total Fixed Assets Depreciated Value TOTAL ASSETS LIABILITIES AND SURPLUS 'URRENT ACCOUNTS PAYABLE tS t;lP _ -- - - -- -- -- ---- Balance -19 Net Income for the Period Less Contributions to City Balance 19(, TOTAL LIABILITIES and SURPLUS I i a 910-77a % Sg s p Q i — — - 1 - i y Sae GL -- - -- Sao od 'SO OC! f c7 C p i I 1 "T Tr , : G i313 3 3 a q 3S4 1 a l S - cog -v3 - -- /i _ -- — I - :-s HUTCHINSON MUNICIPAL LIQUOR DISPENSARY OPERATING PERCENTAGES For the Period Ended _L ` w d, 'y / i dt � wj Fur the Month of- This Year r 1J f -1 ' AA For the Period Ended A&A v t A6 -Month /.2 M s h t Last Year This Year Last Year PER CENT TO SALES ' 100.0()% /ii 100.00% -— --- Sates et Net N 100.0096 100.0096 Cost of Merchandise Sold '] •%L 7�+. Gross Profit Operating Expenses ------------- Profit on Operations Non -Operating Income .' `i. .1. 13,5 • 3 _-- ---- 17 Net Income for the Period RETAIL INVENTORY ,L 1 CONTROL -t--- I Liquor I II - - -- ----t-- - ---- Date Year to Date : 9 ao w3o 4 b S �� 7 %4 �o 3 o 9 19 G t wentory as et �r � a i _.-- Markdowns or Markups -- — Breakage ---- ,rchases r vt t't 1 J 19 4 - I ! o a3 to a S o Q -- _ _— Wine- sir ----- �, , 13 $ 90 -- -- Less Sales at Retail ok Inventory as at ? 194r tual Inventory Count 3! / 19 Terence -------- -- (ig 3.11W3 3.7 �/Yq 6 2 03 SYS go Lo 44 7e 3 o 3.2 40 3 7 _ s.I 1 7O I �