11-26-2014 EDAMEDA Board Meeting
Main Conference Room — City Center
11:30 AM Wednesday, November 26th, 2014
Members present in bold.
MEETING MINUTES
Members
Tim Ulrich Steve Jansick
Mary Christensen Mike McGraw
Staff
Lee Miller, EDA Director
Andy Reid, City Controller
Jeffrey Page, EDA Assistant
Daron Vanderheiden Chad Czmowski
Jonny Block
Call to Order - Ulrich called the meeting to order at 11:34 AM.
II. Approve Agenda — No Action
III. Review Minutes of September 17th Finance Team Meeting
Minutes were approved at the October Board meeting.
Review Minutes of October 15th Finance Team Meeting
Absence of a quorum resulted in no meeting.
Review Minutes of the October 22nd EDA Board Meeting
M/S/P: Czmowski, Block to approve the October EDA Board Meeting Minutes; passed
unanimously.
IV. Review October EDA Financial Statements — Lee Miller
■ Cash available in operations is $134,455.
■ $56,736 is reserved (proceeds from Warrior land sale) and $77,285 is unreserved.
■ The Economic Development Loan fund has $505,552 in cash available.
■ $100,000 is reserved (Luce Line Trail contribution). $405,552 is unreserved.
■ There were no loan repayments for the month; Redline Systems loan payments of $565
will begin Dec. 1st, 2014.
■ Downtown revolving loan fund has $203,690 in cash available; $121,005 is unreserved;
loans receivable total $739,273 and $201,329 in capital assets (Cenex & Wright
properties).
■ Loan repayments totaled $10,083 for the month.
■ MIF Loan fund has $961,282 in cash available and loans receivable of $298,584
($239,106 NuCrane and $59,478 Customer Elation).
M/S/P: Vanderheiden, Czmowski to approve the October financials as presented; passed
unanimously.
V. Director's Report
A. Depot Marketplace Redevelopment: Staff attended the Hutchinson Area Community
Foundation awards ceremony on November 25th to accept the grant check awarded to
cover the costs associated with the installation of the Depot Marketplace sign. Due to
weather, work on the project will not begin until spring. Staff updated the Board on the
efforts toward preservation of the historical graffiti in the warehouse portion of the Depot.
Phase 1 consists of researching the historical significance of the graffiti and determining
the scope of the necessary preservation work. Phase 2 will consist of the identification of
and application for funds to complete the preservation. The McLeod County Historical
Society has donated two historical photographs that were installed on the east wall of the
multi-purpose room at the Depot. Staff updated the Board on the general success of the
end of season Farmers Market vendor meeting and what was learned from it. Discussion
followed regarding further upgrades to the facility and the costs associated with them.
B. Portfol: Staff informed the Board on the proposal to update the loan software utilized by
the EDA and HRA staff from CDM to Portfol. The software change is driven by the
greater functionality of Portfol over the existing software, including more features, greater
flexibility, built-in Federal reporting templates, and the ability to schedule ticklers
(reminders) to address infrequent requirements. The cost of the software is
approximately $10,400, for which the EDA would pay half. The EDA portion will be
allocated from the Professional Services Line item of the 2015 budget.
M/S/P: Block, McGraw to approve the joint purchase, with the Hutchinson HRA, of Portfol loan
management software; passed unanimously.
C. Budget: Staff presented a budget for 2015. There was discussion of various line items of
the proposed budget.
M/S/P: Jansick, McGraw to approve the 2015 budget as presented; passed unanimously.
D. Wayfinding and Signage Master Plan: Staff presented to the Board the Wayfinding and
Signage proposal that was accepted by the City. The City had requested proposals for
the development of a wayfinding and signage plan. Of the three plan study proposals
submitted to the City, the proposal submitted by Hoisington Koegler Group, Inc (HKGI)
was accepted. HKGI is very familiar with Hutchinson, as the firm has developed the past
two downtown revitalization plans. The City invited the EDA and the Chamber of
Commerce to join it in funding the accepted study, at a total cost of $18,750. Discussion
followed regarding the need and benefit of such a project and, in light of the Chamber
electing to not contribute to this phase of the project, of other stakeholders that may have
interest in joining the city and EDA at the table.
M/S/P: Ulrich, Czmowski to contribute $5,000 toward the cost of the HKGI Wayfinding and
SignagePlan for downtown Hutchinson, to be allocated from the Professional Services budget line
item; passed unanimously
E. Cenex Monitoring Wells: Staff updated the Board that the work for this project will be
completed prior to December 1St. The owner of 322 Water Street may request the
concrete well collar of the single well on his property be removed and replaced with fill,
but it must be deferred until spring. The cost of the project was $960, of which the EDA's
share is $240.
F. Staffing Discussion: Staff expressed a desire to extend Mr. Page's employment past
the scheduled end date of his internship with the EDA. Mr. Page has demonstrated a
good understanding of his job functions and has exceeded supervisor's expectations,
especially as it related to the operation and staffing of the Downtown Association and
Farmers' Market. By retaining Mr. Page, the EDA will immediately realize improvements
in efficiency, quality, and consistency as opposed to the rotating internship model that
has been in place for several years.
M/S/P: Vanderheiden, McGraw to adopt staffing adjustments as presented; passed unanimously.
G. Update on business prospects: Staff is continuing discussions with several prospective
companies regarding space and financing needs.
H. Industrial Park Land Maintenance: Staff discussed the possibility of bidding out the
services and land maintenance of industrial park.
M/S/P: Block, McGraw to approve the bidding of the industrial park land maintenance; passed
unanimously.
VI. Grant and Loan Applications
None
VII. Other Business: Staff updated the Board on recent conversations with the school district
regarding career and technical training opportunities that could be made available to
grades 7-12 students.
VIII. Set Next Meeting — 11:30 AM Thursday December 18th, 2014.
IX. Adjourn - With no further business to attend to, the meeting was adjourned at 12:46 PM.
Respectfully Submitted,
Jeffrey Page
EDA Assistant