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cp02-24-2015No Workshop AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 24, 2015 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Peace Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF FEBRUARY 10, 2015 [Action] — Move to approve/reject the minutes of the regular meeting of February 10, 2015 5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14395 - RESOLUTION AMENDING CITY OF HUTCHINSON POSITION CLASSIFICATION ASSIGNMENT TABLE 2. RESOLUTION NO. 14397 - RESOLUTION APPOINTING MATTHEW JAUNICH AS DEPUTY REGISTRAR 3. RESOLUTION NO. 14398 — RESOLUTION IN SUPPORT OF LOCAL GOVERNMENT AID (b) CONSIDERATION FOR APPROVAL OF COOPERATIVE CONSTRUCTION AGREEMENT WITH MNDOT FOR TRUNK HIGHWAY 15 LIGHTING AT CITY AIRPORT ENTRANCE (c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE TO CROW RIVER HABITAT FOR HUMANITY ON APRIL 24, 2015, AT DAYS INN (d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A [Action] — Motion to approve/rej ect those items contained under the consent agenda 1 min. 7A. CONSENT AGENDA (a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B [Action] — Motion to approve/reject Council Check Register B PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) CITY COUNCIL AGENDA FEBRUARY 24, 2015 10. UNFINISHED BUSINESS 11. NEW BUSINESS 5 min. (a) CONSIDERATION FOR APPROVAL OF ISSUING TAXI SERVICE LICENSE TO HUTCH CAB COMPANY, LLC Action — Motion to approve/reject issuing tax service license to Hutchinson Taxi Cab Company 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) PUBLIC LIBRARY BOARD MINUTES FROM JANUARY 26, 2015 (b) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM FEBRUARY 3, 2015 (c) SNOW REMOVAL — ICE CONTROL REPORT FOR JANUARY 2015 (d) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JANUARY 20, 2015 (e) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JANUARY 2015 (f) PUBLIC ARTS COMMISSION MINUTES FROM JANUARY 15, 2015 (g) CITY OF HUTCHINSON FINANCIAL AND INVESTMENT REPORTS FROM JANUARY 2015 13. MISCELLANEOUS 14. ADJOURN 2 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 10, 2015 1. CALL TO ORDER — 5:30 P.M. Ma or Gary Forcier called the meeting to order. Members present were Mary Christensen, John L%ahl, Bill Arndt, and Chad Czmowskt. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer. 2. INVOCATION — Rev. Gerhard Bode, Peace Lutheran Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Christensen recognized Craig's Plumbing & Heating and E2 on their in-kind donation to improvements being made to the historic church. Council Member Arndt recognized McLeod for Tomorrow who put on a WinterFest at the McLeod County Fairgrounds on February 7, 2015, which brought out approximately 600 people. Mayor Forcier recognized all the individuals who took part in repainting the interior of Park Elementary. 5. PUBLIC COMMENTS Jim Fahey, 446 Main Street South, presented before the Council. Mr. Fahey provided a brief report on the activities of Historic Hutchinson. Projects that Historic Hutchinson has been working on or has completed over the last 15 years since its inception is the Quast sign repainting, restoration of the Harrington -Merrill House, restoration of the historic church, as well as sponsoring plays that are held at the historic church. Mr. Fahey presented a $5000 check to the City as part of their payback to the City's initial investment on the historic church. Mr. Fahey also commented on their partnership with the Hutchinson Center for the Arts. Glen Sladek, 15575 130th Street, presented before the Council. Mr. Sladek asked how long the repaving of the trail lasts. Kent Exner, City Engineer, commented that the approximate term is 20 years. The Council will be considering a Resolution this evening to commit approximately $111,000 to contribute to the DNR to address the resurfacing of the paved trail that sits within the City limits. Mr. Exner explained that this project was an alternate bid to the total paving project from CSAH 115 to the Carver County line. The current pavement is approximately 20 years old and is nearing the end of its life cycle. The City originally administered the project and the funding when this portion of the trail was paved in 1995. The DNR is unsure as to when this will be addressed again in the future. The cost for this project is much lower than it was a year ago. Pete Royer, Litchfield, presented before the Council. Mr. Royer spoke in favor of the Luce Line Trail pavement improvement. 6. MINUTES (a) REGULAR MEETING OF JANUARY 27, 2015 Motion by Lofdahl, second by Christensen, to approve the minutes of the regular meeting of January 27, 2015. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES CITY COUNCIL MINUTES FEBRUARY 10, 2015 1. RESOLUTION NO. 14392 - RESOLUTION ESTABLISHING SUPPORT FOR IMPROVEMENTS TO HIGHWAY 212 2. RESOLUTION NO. 14393 —RESOLUTION ESTABLISHING FUNDING FOR LUCE LINE STATE TRAIL IMPROVEMENTS 3. RESOLUTION NO. 14394 — RESOLUTION AMENDING CITY OF HUTCHINSON POSITION CLASSIFICATION ASSIGNMENT TABLE (b) CONSIDERATION FOR APPROVAL OF REVISIONS TO ASSESSMENT ROLLS FOR 715 HIGHWAY 7 EAST (c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE TO 3M CLUB ON MARCH 27, 2015, AND SEPTEMBER 26, 2015, AT 3M CLUB BUILDING (d) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY CONSUMPTION & DISPLAY PERMIT TO HUTCHINSON CENTER FOR THE ARTS ON FEBRUARY 22, 2015 (e) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2015 PAVEMENT MANAGEMENT PROGRAM PROJECT (LETTING NO. 3, PROJECT NO. 15-03) (f) CONSIDERATION OF RATIFICATION OF CITY BOARD/COMMISSION APPOINTMENTS - REAPPOINTMENT OF WARRAN SCHUFT AND JUDY KLAWITTER TO SENIOR ADVISORY BOARD TO JANUARY 2018 - APPOINTMENT OF STEVE MULDER, JOHN HAS SINGER AND ROGER TIEDE TO CHARTER COMMISSION TO AUGUST 2018 (g) CONSIDERATION FOR APPROVAL OF SETTING BOARD OF APPEAL AND EQUALIZATION HEARING FOR APRIL 15, 2015, AT 5:30 P.M. (h) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR DAN JOCHUM TO ATTEND NATIONAL PLANNING CONFERENCE IN SEATTLE, WASHINGTON FROM APRIL 17-22,2015 (i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A Item 7(d) was pulled for separate discussion Motion by Lofdahl, second by Christensen, to approve those items contained under the consent agenda with the exception of Item 7(d). Motion carried unanimously. Item 7(d) had further discussion. Council Member Christensen asked if ten permits may be issued per year or ten permits per organization per year. Marc Sebora clarified that the City can issue ten total temporary consumption and display permits per year per state law. Motion by Christensen, second by Arndt, to approve Item 7(d). Motion carried unanimously 8. PUBLIC HEARINGS — 6:00 P.M. 2 CITY COUNCIL MINUTES FEBRUARY 10, 2015 (a) REVIEW OF SMALL CITIES DEVELOPMENT PROGRAM RENTAL REHAB GRANT APPLICATION Motion by Czmowski, second by Christensen, to open public hearing. Motion carried unanimously. Jean Ward, Hutchinson Housing & Redevelopment Director, presented before the Council. Ms. Ward explained that the HRA conducted a survey for rental rehab in the downtown area during the spring and summer of 2014. 32 properties returned the survey showing interest in the program. The final proposed target area includes both sides of Main Street from the Crow River to Oakland Avenue SE ant4 both sides of Franklin Street to both sides of Monroe Street and the Crow River to both sides of 4t Avenue. The grant requirements indicate that 51% of the units must be occupied by an income qualified household who rents at or below the fair market rent rate for McLeod County. Rents cannot be increased for low and moderate tenants paying 30% or more of their income for rent and tenant -paid utilities for the term of the loan. Ms. Ward reviewed the income limits, the fair market rent limits and the SCDP deferred loan structure. Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt spoke of MIF funds that are available as part of this grant program. $175,000 of these funds will be considered the local contribution for the rental rehab project, therefore the HRA will not need to request as much funding for the loan program. Ms. Ward also explained other City leverage funds which include SCDP program income and program income generated from previous grants. $20,000 has been committed to the SCDP rental rehab project application with the remaininu funds dedicated to owner -occupied rehab projects. The estimated total rental rehab project cost is $771,501 which includes rehab of three single family units, eight units in duplex properties and 24 units in multi -family 3+ unit properties, with a total of 35 rental units. The grant application is due February 26, 2015, with grant awards expected in May 2015. Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried unanimously. 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise policy. Always looking toward t e uture, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14388 TO SUPPORT A SMALL CITIES DEVELOPMENT PROGRAM RENTAL REHAB PROJECT Motion by Lofdahl, second by Christensen, to approve Resolution No. 14388 to Support a Small Cities Development Program Rental Rehab Project. Matt Jaunich noted that the letter of support noted in the packet will be included with the Resolution and grant application submittal. Motion carried unanimously. (b) CLOSED SESSION PURSUANT TO MINN. STAT. 13D.05 TO DISCUSS LITIGATION STRATEGY UNDER THE ATTORNEY-CLIENT PRIVILEGE AS IT RELATES TO HWY 7 EAST PROPERTY DETACHMENT PETITION OF SCOTT EXSTED, MINNESOTA OFFICE OF ADMINISTRATIVE HEARINGS FILE NO. D-522, HUTCHINSON/HUTCHINSON TOWNSHIP Motion by Czmowski, second by Lofdahl, to approve moving into closed session at 6:20 p.m. Motion carried unanimously. Motion by Arndt, second by Czmowski, to approve reconvening into open session at 6:43 p.m. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy CITY COUNCIL MINUTES FEBRUARY 10, 2015 development and governance process items.) (a) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM DECEMBER 1, 2014 13. MISCELLANEOUS John Lofdahl — Council Member Lofdahl commented on a city official training that he and Mayor Forcier recently attended. Matt Jaunich — City Administrator Jaunich noted that candidate filing opened today for Council Member Seat 3. Bill Arndt has filed for Council Member Seat 3 so far. Bill Arndt — Council Member Arndt commented on the Hwy 212 improvement bill and how it appears the legislators are working together on this. 14. ADJOURN Motion by Arndt, second by Czmowski, to adjourn at 6:44 p.m. Motion carried unanimously. .19 HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Resolution No. 14395 Amending Resolution No. 14394-City Compensation Plan Department: PW/Eng LICENSE SECTION Meeting Date: 2/24/2015 Application Complete N/A Contact: Matt Jaunich/Kent Exner Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached is Resolution No.14395 which is an amended 2015 City Compensation Plan/Classification Table. Please note that this document would replace Resolution No.14394 that was adopted by the City Council on February 10, 2015. This revised Compensation Plan/Classification Table addresses the proposed employee structure reorganization within the Public Works Department. As described within information previously provided to the City Council and reviewed at the most recent Resource Allocation Committee meeting, the primary reasons for these position additions/deletions and classification/title changes are to adequately address the resignation of the Water/Wastewater Superintendent in September of 2014 and provide sufficient supervisory/management support of Public Works senior management staff (Director of Public Works/City Engineer and Public Works Manager positions). Per a preliminary financial analysis, this new employee organizational structure appears to result in an overall reduction of salary expenditures within the Public Works Department while maintaining the reduced level of Public Works full-time equivalent employees (reduced by approximately 7 FTE since 2002). If there are any questions regarding this item, please contact Matt Jaunich or Kent Exner. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14394 14395 CITY OF HUTCHINSON 2015 COMPENSATION PLAN RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE FEBRUARY 40 24, 2015 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Plan Objectives • To establish and maintain a compensation plan that enables the City of Hutchinson to be highly competitive within our defined market. • To lead or exceed the market in attracting and retaining qualified, reliable and motivated employees who are committed to quality and excellence for those we serve. • To ensure, subject to the financial condition of the City, that employees receive fair and equitable compensation in relation to their individual contributions to the City's success. • To follow the principles of pay equity in establishing and maintaining pay relationships among positions based on the categories of the Stanton Point Factor System. • To ensure program flexibility necessary to meet changing economic, competitive, technological, and regulatory conditions encountered by the City. • To balance compensation and benefit needs with available resources. B. Plan Structure The compensation plan specifies salary range minimums and maximums. The intent of each salary grade is to fall within 80% and 115% of identified market for positions within the grade. (See Attachment B) Each numbered pay grade in the basic table consists of the following: 1. Salary Minimum: The lowest amount paid to an employee in a specific job grade or class. No employee will receive less than the minimum rate. (80% of market) 2. Salary Mid -point: The middle of the salary range. (97.5% of market) 3. Market Rate: The market rate represents the competitive rate for an employee who is fully functional within their current position. (100%) 4. Salary Maximum: The difference between the salary market rate and the salary maximum represents merit pay for employee performance above that expected of a particular job. No employee will be paid above the maximum of the salary range. (115% of market). C. Open Salary Range The City shall adopt an Open Salary Range compensation plan that will allow for maximum flexibility and in -range salary administration since there are not defined or pre -calculated "steps". Employee movement within the pay grade range to which their position is assigned is based solely on performance. The open salary range concept rewards good and exceptional performers and advances employees to the market rate more quickly. (See item H. [4]) D. Position Classification Assignment The assignment table shall assign all of the various positions in the Position Classification Plan to the appropriate pay grade (See Attachment A). The City Administrator and Human Resources Director may jointly approve a reclassification of a position provided the reclassification does not exceed two grades upward or two grades downward from the current pay grade. To initiate consideration of this type of reclassification, the department director shall submit in writing the specific reasons for the reclassification. Any changes to the classification of a position of more than two pay grades shall be approved by the City Council. Requests for reclassification are normally brought before the Council each January, and at other times of the year, as needed. To initiate such a reclassification request, the department director shall submit a written request for consideration to the City Administrator and the Human Resources Director. The request shall include a description of significant or considerable changes to the position that warrant a reclassification. The City Administrator and Human Resources Director will determine if the reclassification request is to be forwarded to the City Council for consideration. E. Allocation Of New Positions When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council, after recommendation of the Human Resources Director, shall cause an appropriate job description -specification to be written for said position. F. Pay Grades 1. Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. The Council will determine any pay increase for the City Administrator. 2. Non -Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. 3. Police Patrol Positions The position of full time police patrol officer is assigned to Grade 5 on the pay plan. Temporary assignments will be made from these positions as needed for the investigative function for the department. With said assignment, there will be an additional $200.00 per month premium on top of the employee's patrol officer pay grid assignment. 4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site Monitor Positions The part-time positions of liquor store clerk, custodian, and compost site monitor have been placed in separate pay plans that recognize the specific industry labor markets in which they work. The City Administrator and the Human Resources Director, as directed by the Administrator, shall maintain the discretion to hire at any point within the range based on the qualifications, experience, market conditions or other relevant factors, to secure the best candidate for the position. G. Apprenticeship Program The City has implemented an apprenticeship program for those Water and Wastewater Department positions subject to identified employee development including required licensures/demonstrated skills, experience /longevity, and maturation in a position that directly affect the department's ability to deliver municipal services. H. Performance Evaluations For all regular full time and part time employees, a performance appraisal or evaluation will be made on, at minimum, an annual basis and per city policy No. 3.08. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator/Human Resources Director. All evaluations will be forwarded to Human Resources for filing in the employee files. 2. Evaluations shall be based upon the performance of the individual in the position measured against established job performance criteria. Such criteria may include level of knowledge, skills, ability, and quality of work, personal work traits, compliance with established City or departmental rules and regulations or any other criteria that is indicative of performance. 3. The performance appraisal process is the application of performance standards to past performance. In appraising an employee, these are the basic levels of performance: Outstanding - Performance is exceptional in all areas and is recognizable as being far superior to others. Exceeds Job Requirements - Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. Meets Job Requirements - Competent and dependable level of performance. Meets performance standards of the job. Needs Improvement - Performance is deficient in certain area(s). Improvement is necessary. Unsatisfactory - Results are generally unacceptable and require immediate improvement. 4. Results The results of the employee's evaluation will normally have the following effect on his/her salary per the following Merit Increase Guide: Merit Increase Guide for Open Salary Ranges Achievement Level *Compa-ratio refers to the location of the individual in the range relative to the market. Merit/performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. For 2015, the effective date is Sunday, March 1, 2015. New employees are eligible for consideration for a merit/performance increase after one year of continuous employment, generally, the first year anniversary date. In subsequent years, eligible employees will be eligible for consideration for the merit/performance increase as specified previously and at the discretion of the department director. Application of merit/performance increases for employees appointed to the position of full time police patrol officer is subject to collective bargaining. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. The City Administrator and Human Resources Director maintain final approval responsibility for salary increases. I. Annual Market Adjustment Consideration As part of the budget preparation process, an annual market adjustment, expressed as a percentage increase, is recommended to the City Council for review and consideration for approval. 0 to 1.1 to 2.0 to 2.76 to 3.51 to 4.26 to Compa-Ratio* 1.0 1.99 2.75 3.5 4.25 5.0 80.0-84.9 0% 0% 4% 5% 6% 7% 85.0-89.9 0% 0% 4% 5% 6% 7% 90.0-94.9 0% 0% 3% 4% 5% 6% 95.0-99.9 0% 0% 2% 3% 4% 5% 100.0 — 104.9 0% 0% 0% 2% 3% 4% 105.0 — 109.9 0% 0% 0% 1 % 2% 3% 110.0 — 115.0 0% 0% 0% 0% 2% 3% *Compa-ratio refers to the location of the individual in the range relative to the market. Merit/performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. For 2015, the effective date is Sunday, March 1, 2015. New employees are eligible for consideration for a merit/performance increase after one year of continuous employment, generally, the first year anniversary date. In subsequent years, eligible employees will be eligible for consideration for the merit/performance increase as specified previously and at the discretion of the department director. Application of merit/performance increases for employees appointed to the position of full time police patrol officer is subject to collective bargaining. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. The City Administrator and Human Resources Director maintain final approval responsibility for salary increases. I. Annual Market Adjustment Consideration As part of the budget preparation process, an annual market adjustment, expressed as a percentage increase, is recommended to the City Council for review and consideration for approval. In determining a recommendation for an annual market adjustment, at least the following information shall be considered: 1. U.S., Midwest, and Minneapolis/St. Paul consumer price index changes (CPIU & CPIW) 2. Social Security calculation of cost of living increase 3. Unemployment rate 4. Employee turnover rate 5. Area wage survey 6. Legislative growth factor constraints An approved market adjustment is applied only to the City Pay Grid, and no individual market increases will be granted in 2015. If an adjustment to the pay grid results in a regular employee's wages being below the minimum rate of the grid, the wages for the affected employee(s) will be increased to the newly established minimum rate effective January 1St J. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. K. Review of the Plan As often as necessary to assure continued correct classification, the Position Classification Plan shall be reviewed by the Human Resources Director and necessary adjustments recommended to the City Council. It is recommended that a comprehensive review be completed at least every three years. L. Filing of the Plan Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following table is hereby adopted as the City Position Classification Assignment Table, to be reviewed from time to time, assigning the various positions in the Position Classification Plan to the appropriate pay grades in the table. Pay grades for regular part time (PT) positions are assigned according to job responsibilities at the discretion of the City Administrator and Human Resources Director. City of Hutchinson Position Classification Table February 2015 Grade Position Title Grade Position Title 1 PT Office Specialist (Event Center) 5 Information Technology Specialist PT Compost Scale Operator Parks Maintenance Specialist PT Custodian (Fire Station/Library/Event Center) Police Officer (FT/PT) Maintenance Lead Operator/Supervisor 2 Permit Technician Sales & Marketing Specialist PT Human Resources Administrative Technician Senior Engineering Specialist PT Liquor Sales Clerk R-eni ,. �Alastewato, QpeFatep PT Licensing Clerk Server/Network Technician PT Meter Technician Natural Resources Specialist PT Senior Office Specialist (PRCE & W/WW) PT Recreation Facility Maintenance Technician 6 Fnvirenmental S198GOalis Recreation Services Coordinator 3 Administrative Secretary (Engineering) Administrative Secretary (Public Works) 7 Operations & Maintenance Supervisor Compost Equipment Operator Proiect/EnvironmentaURepulatoryManagrer General Maintenance Worker (City Center/Event Center) General Maintenance Worker (HATS) 8 Building Official Heavy Equipment Operator Motor Vehicle Deputy Registrar Hospital Security Guard (FT/PT) Parks Supervisor Police Records Specialist Police Sergeant Police Supplemental Services Specialist Recreation Facilities Operations Manager Parks Maintenance Equipment Operator Water Supervisor Water Maintenance Technician Wastewater Supervisor Senior Liquor Sales Clerk Wastewater Services Operator 10 Police Lieutenant Senior Accounting Specialist Fire Chief Utility Billing Specialist (FT/PT ) 11 Controller 4 Accountant Public Works Manager Compost Operations Specialist Emergency Dispatcher (FT/PT) Engineering Specialist 12 Compost Manager Equipment Mechanic Economic Development Director Lab Technician/WW Operator Human Resources Director Lead Compost Equipment Operator IT Director Payroll/Benefits Specialist Liquor Sales Manager Planning and Building Specialist Planning Director Police Investigations Specialist Plant Equipment Mechanic II 14 Police Chief/Emergency Management Director Senior Public Works Maintenance Specialist PRCE Director Water Plant Operator 16 City Attorney 5 Event Center Coordinator Public Works Director/City Engineer Executive Assistant/Paralegal GIS Specialist 19 City Administrator Attachment A City of Hutchinson 2015 Compensation Plan - Pay Grid (2% increase) Mid -Pt. Mid -Pt. Market Market Grade 80% 80% 97.5% 97.5% 100% 100% 115% 115% 19 $7,733 $44.613 $9,424 $54.372 $9,666 $55.766 $11,116 $64.131 18 $7,451 $42.989 $9,081 $52.392 $9,314 $53.736 $10,711 $61.796 17 $7,170 $41.364 $8,738 $50.412 $8,962 $51.705 $10,306 $59.461 16 $6,886 $39.730 $8,393 $48.421 $8,608 $49.662 $9,899 $57.112 15 $6,606 $38.110 $8,051 $46.447 $8,257 $47.637 $9,496 $54.783 14 $6,323 $36.481 $7,706 $44.461 $7,904 $45.601 $9,090 $52.441 13 $6,041 $34.851 $7,362 $42.475 $7,551 $43.564 $8,684 $50.099 12 $5,759 $33.227 $7,019 $40.495 $7,199 $41.533 $8,279 $47.764 11 $5,475 $31.588 $6,673 $38.498 $6,844 $39.485 $7,871 $45.408 10 $5,194 $29.964 $6,330 $36.518 $6,492 $37.455 $7,466 $43.073 9 $4,911 $28.334 $5,986 $34.533 $6,139 $35.418 $7,060 $40.731 8 $4,629 $26.705 $5,641 $32.547 $5,786 $33.381 $6,654 $38.389 7 $4,347 $25.080 $5,298 $30.567 $5,434 $31.351 $6,249 $36.053 6 $4,066 $23.460 $4,956 $28.592 $5,083 $29.326 $5,845 $33.724 5 $3,782 $21.817 $4,609 $26.590 $4,727 $27.272 $5,436 $31.362 4 $3,502 $20.207 $4,269 $24.627 $4,378 $25.258 $5,035 $29.047 3 $3,218 $18.568 $3,922 $22.630 $4,023 $23.210 $4,626 $26.692 2 $2,937 $16.943 $3,579 $20.650 $3,671 $21.179 $4,222 $24.356 1 $2,654 $15.314 $3,235 $18.664 $3,318 $19.143 $3,816 $22.014 PT Custodian $13.37 $16.29 $16.71 $19.22 PT Liquor Store Clerk $10.13 $12.34 $12.66 $14.56 PT Compost Monitor $9.50 $11.58 $11.88 $13.66 Adopted by the City Council this day of , 2015. (This replaces Resolution No. 14394) ATTEST: Matthew Jaunich, City Administrator Gary Forcier, Mayor Attachment B HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Resolution appointing Matthew Jaunich as Deputy Registrar Department: Administration LICENSE SECTION Meeting Date: 2/24/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Minnesota Department of Public Safety has notified us of our need to update the appointment of the deputy registrar position. Their current records still show Jeremy Carter in the position. There needs to be an official action from the City appointing Matthew Jaunich as the deputy registrar. BOARD ACTION REQUESTED: Approval of the resolution Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14397 A RESOLUTION APPOINTING MATTHEW JAUNICH AS THE DEPUTY REGISTRAR FOR THE CITY OF HUTCHINSON WHEREAS, Matthew Jaunich became the Hutchinson City Administrator on January 12, 2015 replacing Jeremy Carter; and WHEREAS, the appointment of a deputy registrar for the city of Hutchinson is in need of being updated; THEREFORE, BE IT RESOLVED that the Hutchinson City Council hereby appoints Matthew Jaunich as the deputy registrar for the city of Hutchinson. ADOPTED BY THE HUTCHINSON CITY COUNCIL 24TH DAY OF FEBRUARY, 2015 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Resolution in Support of LGA Department: Administration LICENSE SECTION Meeting Date: 2/24/2015 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Recently, a bill has been introduced in both the House and Senate that addresses increasing local government aid (LGA). The legislation has bi-partisan support. Rep. Paul Anderson (R-Starbuck) has introduced HF 685 in the House, while Sen. Lyle Koenen (DFL-Clara City) is carrying SF 874 in the Senate. The legislation increases the LGA appropriation by $45.5 million over two years to get the program back to its 2002 funding level. The Coalition of Greater Minnesota Cities is recommending that cities voice support for this bill by passing a resolution of support. BOARD ACTION REQUESTED: Approval of the resolution Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14398 A RESOLUTION IN SUPPORT OF LOCAL GOVERNMENT AID (H.F. 685/S.F. 874) WHEREAS, Local Government Aid (LGA) is a vital stated -funded property tax aid and equalization program that restrains the growth of local property taxes through the distribution of state funding to cities based on an objective formula of needs; and WHEREAS, LGA seeks to equalize the vastly different tax bases of property -poor and property - wealthy cities ensuring Minnesotans have the required city services necessary for a good quality of life and public safety; and WHEREAS, LGA has positively assisted recovery form the Great Recession by allowing critical reinvestments in infrastructure necessary to economic growth and the hiring and maintaining of essential staff positions to ensure effective and efficient administration of local government; and WHEREAS, LGA has favorably affected communities, including the city of Hutchinson by assisting the city in keeping its tax levy down and assisting in covering the costs of major city capital needs; and WHEREAS, H.F. 685 and S.F. 874 have been introduced with bipartisan authorship and support to increase LGA funding by $45.5 million by 2017, restoring it to its 2002 level; THEREFORE, BE IT RESOLVED that the Hutchinson City Council hereby urges the Legislature to pass H.F. 685 and S.F. 874 and include the funding for these bills in the state's budget. BE IT FURTHER RESOLVED, that upon passage of H.F. 685 and S.F. 874, this resolution be forwarded to the Governor, the Speaker of the House, the Senate Majority Leader, and the Senate Tax Committee Chairman, the House Tax Committee Chairman, and the members of the State Legislature respresenting the city of Hutchinson. ADOPTED BY THE HUTCHINSON CITY COUNCIL 24TH DAY OF FEBRUARY, 2015 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: MnDOT Agreement for TH15 Lighting at City Airport Entrance Department: PW/Eng LICENSE SECTION Meeting Date: 2/24/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Per previous City staff discussions with the Minnesota Department of Transportation, the attached agreement and associated signature authorization resolution are necessary to address the long-term operations and maintenance of the new City Airport entrance light along State Trunk Highway 15. This agreement is similar to other agreements that were previously approved as part of the TH15 & CSAH 115 (Airport Road) Roundabout project. As stated within this agreement, the City will be responsible for the electricity and routine maintenance for this specific light pole and fixture. BOARD ACTION REQUESTED: Approval of Agreement & Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14396 RESOLUTION ENTERING INTO MN/DOT AGREEMENT NO. 06952 OPERATIONAL & AESTHETIC MAINTENANCE AND REPAIR FOR AIRPORT ENTRANCE LIGHTING CONSTRUCTION IT IS RESOLVED that the City of Hutchinson enter into Mn/DOT Agreement No. 06952 with the State of Minnesota, Department of Transportation for the following purposes: To provide for all operational and aesthetic maintenance and repair by the City for the airport entrance lighting construction to be performed upon, along and adjacent to Trunk Highway No. 15 within the corporate City limits under State Project No. 4304-990, S.P. 4309-90S and S.P. 043-070-006 (T.H. 15=151). IT IS FURTHER RESOLVED that the Mayor and the City Administrator are authorized to execute the Agreement and any amendments to the Agreement. Approved by the Hutchinson City Council on the 24th day of February, 2015. Matt Jaunich, City Administrator Gary Forcier, Mayor CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Hutchinson at an authorized meeting held on the 24th day of February, 2015, as shown by the minutes of the meeting in my possession. Matt Jaunich, City Administrator Subscribed and sworn to before me this 24th day of February, 2015. Notary Public Notary Stamp My Commission Expires: Mn/DOT Contract No: 06952 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION And CITY OF HUTCHINSON COOPERATIVE CONSTRUCTION AGREEMENT State Project Number (S.P.): Trunk Highway Number (T.H.): State Project Number (S.P.): State Project Number (S.P.): Federal Project Number: Lighting System Feed Point No. 4304-90 15=151 4304-90S 043-070-006 NHPP-HSIP 0015 (301) B°City" Original Amount Encumbered $0.00 This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and City of Hutchinson acting through its City Council ("City"). Recitals 1. The County of McLeod with cooperation with the City and the State, performed grading, roundabout, concrete and bituminous paving and surfacing, ADA improvements, lighting and signals construction and other associated construction upon, along and adjacent to Trunk Highway No. 15 from Trunk Highway No. 212 to Denver Avenue and on County State Aid Highway No. 115 from 950 feet west of Trunk Highway No. 15 to 1300 feet east of Trunk Highway No. 15 according to County -prepared plans, specifications and special provisions designated by the County and by the State as State Project No. 4304-90, S.P. 4304-90S and S.P. 043-070-006 (T.H. 15=1 5 1)("Project") and in accordance with Cooperative Agreement No. 03359; and 2. The City has requested the construction to install additional airport lighting at the Hutchinson Airport Entrance at Trunk Highway No. 15 and the State is willing to allow said construction; and McLeod County has agreed to include in the contract construction the additional airport lighting construction; and 4. The City agrees to accept all responsibilities and obligations, and provide maintenance and repair of the airport lighting construction shown in Exhibit A; and 5. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. Agreement 1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibit 1.1. Effective date. This Agreement will be effective on the date the State obtains all signatures required by Minnesota Statutes § 16C.05, subdivision 2. 1.2. Expiration date. This Agreement will expire when all obligations have been satisfactorily fulfilled. 1.3. Survival of terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this Agreement, including, without limitation, the following clauses: 2. Maintenance by the City; 5. Government Data Practices; 6. Governing Law; Jurisdiction; Venue; and 8. Force Majeure. -1- Mn/DOT Contract No: 06952 1.4. Plans, Specifications, Special Provisions. State -approved County plans, specifications and special provisions designated by the County and by the State as State Project No. 4304-90, No. 4304-90S (T.H. 15=151) and S.P 043-070-006 are on file in the office of the County's Engineer and incorporated into this Agreement by reference. ("Project Plans") 1.5. Exhibit. Exhibit A is attached and incorporated into this Agreement. 2. Operational and Aesthetic Maintenance by the City, Structural Maintenance by the State Upon completion of the project, the City will provide for operational and aesthetic maintenance of the airport lighting facility. Maintenance of electrical lighting systems includes, but not limited, to re-lamping of the lighting unit or replacing of LED luminaire, cleaning, and if needed, painting the lighting facility pole. The City will be responsible for the hook-up cost and application to secure an adequate power supply to the service pad or pole and will pay all monthly electrical service expenses necessary to operate the lighting facility. The State will be responsible for knock -downs, all "Gopher State One" Call locates and all other maintenance. 3. Authorized Representatives Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give and receive any notice or demand required or permitted by this Agreement. 3.1. The State's Authorized Representative will be: Name/Title: Maryanne Kelly-Sonnek, Municipal Agreements Engineer (or successor) Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155 Telephone: (651) 366-4634 E -Mail: maryanne.kellysonnek@state.mn.us 3.2. The City's Authorized Representative will be: Name/Title: Kent Exner, City Engineer (or successor) Address: 111 Hassan Street S.E. Telephone: Hutchinson, MN E -Mail: kexner@ci.hutchinson.mn.us 4. Assignment; Amendments; Waiver; Contract Complete 4.1. Assignment. Neither party may assignor transfer any rights or obligations under this Agreement without the prior consent of the other party and a written assignment agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 4.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 4.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision or the party's right to subsequently enforce it. 4.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 5. Government Data Practices The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City under this Agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either the City or the State. -2- Mn/DOT Contract No: 06952 6. Governing Law; Jurisdiction; Venue Minnesota law governs the validity, interpretation and enforcement of this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 7. Termination; Suspension 7.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties or by the State for insufficient funding as described below. 7.2. Suspension. In the event of a total or partial government shutdown, the State may suspend this Agreement and all work, activities, performance and payments authorized through this Agreement. Any work performed during a period of suspension will be considered unauthorized work and will be undertaken at the risk of non-payment. 8. Force Majeure Neither party will be responsible to the other for a failure to perform under this Agreement (or a delay in performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God, labor disputes, acts of war or terrorism, or public health emergencies. [The remainder of this page has been intentionally left blank] -3- CITY OF HUTCHINSON The undersigned certify that they have lawfully executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions or ordinances. By: Title: Date: By: Title: Date: Mn/DOT Contract No: 06952 DEPARTMENT OF TRANSPORTATION Recommended for Approval: By: (District Engineer) Date: COMMISSIONER OF ADMINISTRATION By: (With delegated authority) Date: INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. POLE: MOUNTED SERVICE Ci SECONDARY TYPE B,METER 120/240 VOLT; CITY FD. P' F&I 2° R.S.C. WITH RISER A WFATHERHEAD WITH 3-1/C TO POWER CO. TRANSFORM[ INPLACE WOOD POLE. EXHIBIT A T.H. 15 & AIRPORT ENTRANCE M.P. 98.750 CITY FD. PT. B 120/240 VOLT 1 CIRCUIT R Bcr B & R DENOTES CURRENT CARRYING CONDUCTOR V1 DENOTES NEUTRAL CONDUCTOR 0 100 SCALE IN FEET HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Short-Term Gambling License - Crow River Habitat for Humanity Department: Administration LICENSE SECTION Meeting Date: 2/24/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Crow River Habitat for Humanity has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on April 24, 2015, at the Days Inn in Hutchinson, Minnesota. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Crow River Habitat for Humanity on April 24, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 11 l Hassan Street Southeast Hutchinson, MN 55350 (320) 587-515 [/Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBIANG DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 36 days before event in order to be considered Ap2lication Type A Short Tenn Date(s) April 24th, 2015 — April 24th, 2015 Fee: $30.00 MonthlD /Year — MonthlDa (Year A, gb a�- * 703$ Organization Information Al-7Ji5 Crow River Habitat for Humanity, Inc. 320-587-8868 Name Phone Number 218 Main 5t S. Ste 116 Hutchinson M 55350 Address where regular meeting are heard City State Zip Day and time of meetings? Board meets 3rd Mon. of each month at 5:30pm Is this organization organized under the laws of the State of Minnesota? 0 yes ❑ no 3 -pd 30 - reg- vo. How long has the organization been in existence? 20yearsHow may members in the organization? moo* er.mvol. What is the purpose of the organization? non-profit buildsrrehabs homes for low income families In whose custody will organization records be kept? Michele Meis CRHFH-Executive Director 320-587-8868 Name Phone Number 218 Main St S. Ste 116 Hutchinson MN 55350 Address City State Zi Duly Authorized Officer of the Organization Information 320-234-0624 True Name Phone Number 22112 Lake Hook Road Hutchinson MN 55350 Residence Address City State Zip Date of Birth: 10 1 27 /1958 Place of Birth: sleepy Eve MN Monthldaylyear City Slate Have you ever been convicted of any crime other than a traffic offense? ❑ yes Ono If yes, explain: COY of Hutchinson Applicalion for Ringo Gambling Devices License Page 2 of 3 11 Designated Gambling Manager (Qualified under Winnesota Stalute 029) Michele Meis, CRWH-Executive Director 320-587-8888 True Narne Phone Number 626 HarmonV Lane 5W Hutchinson MN 55350 Residence Address City State zip Date of Birth: 08 1 06 1 1958 Place of Birth. Clear Lake 5D Monthldaylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes X no If yes, explain: How long have you been a member of the organization? 8 months me Information Location 41 Das Inn {3201 587-6030 Name of location where game will be played Phone Number 1000 Highway 7 W Hutchinson MN 55350 Address of location where game will he played city ,State zip Date(s) and/or day(s) gambling devices will be used: April 24th, 2015 through April 24th, 2015 6"a Hours of the day gambling devices will be used: From Ca o 9:00 Maximum number of player: 550 Will prizes be paid in money or merchandise? A money ❑ merchandise Will rc*cshmcnts be served during the time the gambling devices will be used? M yes ❑ no If yes, will a charge be made for such refreshments? N( ves ❑ no Game Information I Location 92 Name of location where game will be played Phone Number Address of location where game will be played Date(s) and/or day(s) gambling devices will be used: City State zip _ through AM Hours of the day gambling devices will be used: From pM To Maximum number of player: Will prizes be paid in money or merchandise? ❑ money © merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ ves ❑ no AM Officers of the Car gaiiizatinn (if necessary, lisr additional names on se xiraf& sheer Kevin Dietrioi President Name Title 135 Linden Ave E. Winsted MN 55395 Residence Address City ,State zip Richard Navara Vice -President Name Title 8734 Co. Rd. 7 Stewart MN 55385 Residence Address City State zip City of ifulchinson Application for Bingo Gambling Devices License Page 3 of 3 Renee Bryan Treasurer Name Title 22112 Lake Hook Road Hutchinson MN 55350 Res rdence Address city State Zi Officers or Other Persons Paid for Services Infonnation Znecessary, list eiddilioneif iicune.s on se arale.5heel Name Title Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address city State Zi Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager JO yes 17 no /V /)I Authorized Officer Ryes ❑ no Initial Initial 1 declare that the information 1 have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, [ have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myscif with the contents thereof. ,Signature of authorized officer of organization ee M 'd-17'/1 s: ; G, 1 eJ Signature ofgamhling manager of organization 11 internal Use Only City Council ❑ approved ❑ denied Notes: D-' 1-1 15 Date /7 1 Date CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 2/11/2015 - 2/24/2015 2/18/2015 Check Number Check Date Amount Vendor Account Description 184640 2/24/2015 254.38 1000 BULBS Operating Supplies 184641 2/24/2015 609.29 3D SPECIALTIES Sign Repair Materials 184642 2/24/2015 600.00 AARP Other Professional Services 184643 2/24/2015 472.64 ABELSON, RANDY Travel/Conference Expense 184644 2/24/2015 952.49 1 ACE HARDWARE Repair & Maintenance Supplies 184645 2/24/2015 1,110.29 ALPHA WIRELESS Phone Services 184646 2/24/2015 149.82 AMERICAN BOTTLING CO Cost of Sales - Miscellaneous 184647 2/24/2015 80.00 AMERICAN LEGION POST #96 Advertising 184648 2/24/2015 20.53 AMERICAN WELDING & GAS Automotive R&M 184649 2/24/2015 754.00 ANIMAL MEDICAL CENTER ON CROW RIVER Other Professional Services 184650 2/24/2015 58.10 ARCTIC GLACIER USA INC. Cost of Sales - Miscellaneous 184651 2/24/2015 340.00 ARNESON DISTRIBUTING CO Cost of Sales - Miscellaneous 184652 2/24/2015 698.90 ARTISAN BEER COMPANY Cost of Sales - Beer 184653 2/24/2015 13,123.31 ASSURANT EMPLOYEE BENEFITS Dental Claims 184654 2/24/2015 702.53 B & C PLUMBING & HEATING INC Contractual R&M 184655 2/24/2015 306.18 BALDWIN SUPPLY COMPANY Equipment Parts 184656 2/24/2015 2,745.55 BELLBOY CORP Cost of Sales - Beer 184657 2/24/2015 131.50 BENNY'S MEAT MARKET Operating Supplies 184658 2/24/2015 214.71 BERNICK'S Cost of Sales - Miscellaneous 184659 2/24/2015 125.00 BLACKWELL, DAN Uniforms & Personal Equip 184660 2/24/2015 4,314.44 BORGER Contractual R&M 184661 2/24/2015 1,164.72 BRANDON TIRE CO Automotive R&M 184662 2/24/2015 2,923.00 BRAUN INTERTEC CORP Other Professional Services 184663 2/24/2015 60.00 BT LOCK & KEY Contractual R&M 184664 2/24/2015 79.32 BUFFALO CREEK ENTERPRISES Cost of Sales - Miscellaneous 184665 2/24/2015 275.00 BUSINESSWARE SOLUTIONS Small Tools & Minor Equipment 184666 2/24/2015 28,315.90 C & L DISTRIBUTING Cost of Sales - Beer 184667 2/24/2015 642.00 CALIFORNIA CONTRACTORS SUPPLIES Operating Supplies 184668 2/24/2015 504.45 CARS ON PATROL SHOP LLC Operating Supplies 184669 2/24/2015 4,983.74 CENTRAL HYDRAULICS Automotive R&M 184670 2/24/2015 139.36 CENTRAL MCGOWAN Operating Supplies 184671 2/24/2015 115.39 CHIEF/LAW ENFORCEMENT SUPPLY Operating Supplies 184672 2/24/2015 145.00 CIVIL AIR PATROL MAGAZINE Advertising 184673 2/24/2015 75.00 CMK SERVICES LLC Other Professional Services 184674 2/24/2015 371.27 CONSOLIDATED PLASTICS COMPANY, INC Small Tools & Minor Equipment 184675 2/24/2015 306.14 COUNTRY INN & SUITES Travel/Conference Expense 184676 2/24/2015 59.04 CROW RIVER AUTO & TRUCK REPAIR Automotive R&M 184677 2/24/2015 30.00 CROW RIVER FLORAL & GIFTS Miscellaneous Expense 184679 2/24/2015 534.38 CROW RIVER GOLF CLUB Meetings In House 184680 2/24/2015 106.82 CROW RIVER PRESS INC Printing & Publishing 184681 2/24/2015 1,124.77 CROW RIVER WINERY Cost of Sales - Wine 184682 2/24/2015 40,845.68 CRYSTEEL TRUCK EQUIP Machinery & Equipment 184683 2/24/2015 6,571.40 DAY DISTRIBUTING Cost of Sales - Beer 184684 2/24/2015 125.74 DIMLER, KYLE Travel/Conference Expense 184685 2/24/2015 6,397.20 DPC INDUSTRIES INC Chemicals & Chemical Products 184686 2/24/2015 29.95 DRIVERS LICENSE GUIDE CO Dues & Subscriptions 184687 2/24/2015 966.88 DROP -N -GO SHIPPING INC Printing & Publishing 184688 2/24/2015 30.00 DUESTERHOEFT, LINDA & NIEL Other Revenues 184689 2/24/2015 163.84 DYNA SYSTEMS Repair & Maintenance Supplies 184690 2/24/2015 397.61 E2 ELECTRICAL SERVICES INC Other Professional Services 184691 2/24/2015 204.31 ECOLAB PEST ELIMINATION Contractual R&M 184692 2/24/2015 438.65 ELECTRONIC SERVICING Contractual R&M 184693 2/24/2015 1,217.71 FARM -RITE EQUIPMENT Automotive R&M 184694 2/24/2015 380.84 FASTENAL COMPANY Equipment Parts 184695 2/24/2015 3,125.00 FENSKE'S STUMP REMOVAL Contractual R&M CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 2/11/2015 - 2/24/2015 2/18/2015 Check Number Check Date Amount Vendor Account Description 184696 2/24/2015 75.00 FISCAL FOUNDATIONS LLC Machinery & Equipment 184697 2/24/2015 50.00 FRANZEN,DAVE Other Revenues 184698 2/24/2015 25.00 FRICKSON, FRED Utility Cash Clearing 184699 2/24/2015 160.23 G & K SERVICES Operating Supplies 184700 2/24/2015 68.98 IGOLDSMITH, JEFF Utility Cash Clearing 184701 2/24/2015 1,476.08 GRAINGER Equipment Parts 184702 2/24/2015 500.00 H&L MESABI Equipment Parts 184703 2/24/2015 185.35 HAWK PERFORMANCE SPECIALITIES Equipment Parts 184704 2/24/2015 72.52 HAYES, DILLON Utility Cash Clearing 184705 2/24/2015 135.00 HEINTZ INC. Other Professional Services 184706 2/24/2015 549.78 HILLYARD / HUTCHINSON Operating Supplies 184707 2/24/2015 5,768.24 HJERPE CONTRACTING Contractual R&M 184708 2/24/2015 12,750.00 HOY, HEIDI J. Improv other than Buildings 184709 2/24/2015 3,000.00 HUTCHINSON AREA CHAMBER OF COMMERCE Dues & Subscriptions 184710 2/24/2015 14,375.09 HUTCHINSON CO-OP Motor Fuels & Lubricants 184711 2/24/2015 125.00 HUTCHINSON HEALTH Miscellaneous Expense 184712 2/24/2015 1,169.46 HUTCHINSON LEADER Advertising 184713 2/24/2015 122,511.12 HUTCHINSON UTILITIES Utilities 184714 2/24/2015 569.95 HUTCHINSON WHOLESALE Equipment Parts 184715 2/24/2015 5,254.70 HUTCHINSON, CITY OF Utilities 184716 2/24/2015 4,000.00 HUTCHINSON, CITY OF ATM Revenue 184717 2/24/2015 40.00 HUTTON, CHRIS Travel/Conference Expense 184718 2/24/2015 25.00 ICE SKATING INSTITUTE Operating Supplies 184719 2/24/2015 6,069.34 IFCO SYSTEMS NA INC. Inventory - Process Material 184720 2/24/2015 318.24 INDIAN ISLAND WINERY Cost of Sales - Wine 184721 2/24/2015 767.80 INTERNATIONAL CODE COUNCIL INC Office Supplies 184722 2/24/2015 81.90 INTERSTATE BATTERY SYSTEM MINNEAPOLIS Equipment Parts 184723 2/24/2015 11,589.76 J. P. AUSTIN ASSOCIATES INC Inventory- Process Material 184724 2/24/2015 174.34 JACK'S UNIFORMS & EQUIPMENT Uniforms & Personal Equip 184725 2/24/2015 358.30 A TAYLOR DIST OF MN Cost of Sales - Wine 184726 2/24/2015 1,650.00 JOECKS, STEVEN Land 184727 2/24/2015 27,425.94 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Wine 184728 2/24/2015 234.00 JUUL CONTRACTING CO Contracted Snow Removal 184729 2/24/2015 344.40 KDUZ KARP RADIO Advertising 184730 2/24/2015 30.00 KING, THERESA Cancelled Class 184731 2/24/2015 18.13 KLOSS, TOM Travel/Conference Expense 184732 2/24/2015 7,977.85 KRIS ENGINEERING Equipment Parts 184733 2/24/2015 33,785.04 KS STATE BANK Long -Term Obligation Interest 184734 2/24/2015 1,057.50 L & P SUPPLY CO Equipment Parts 184735 2/24/2015 129.95 LAMPLIGHTER II Operating Supplies 184736 2/24/2015 25,000.00 LEAGUE OF MN CITIES -INS TRUST Insurance Deductible 184737 2/24/2015 69.99 LEI DER, THERESA Uniforms & Personal Equip 184738 2/24/2015 191.83 LIEN, MIKE Travel/Conference Expense 184739 2/24/2015 23,210.40 LOCHER BROTHERS INC Cost of Sales - Beer 184740 2/24/2015 1,599.38 LYNDE & MCLEOD INC. Inventory- Bulk Product 184741 2/24/2015 40.50 MADDEN GALANTER HANSEN LLP Other Professional Services 184742 2/24/2015 87.00 MAGNUSSON, BRIAN Uniforms & Personal Equip 184743 2/24/2015 14.11 MATHESON TRI -GAS INC Operating Supplies 184744 2/24/2015 234.10 MAYTAG LAUNDRY & CAR WASH Other Professional Services 184745 2/24/2015 435.13 MCKAY, JEFF Travel/Conference Expense 184746 2/24/2015 250.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail 184747 2/24/2015 300.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail 184748 2/24/2015 48.00 MCLEOD COUNTY RECORDER Other Professional Services 184749 2/24/2015 117,311.53 MEDICA Medical Insurance 184750 2/24/2015 3,072.40 MEEKER WASHED SAND & GRAVEL Inventory- Bulk Product CITY OF HUTCHINSON Council Check Register-A Check Issue Dates: 2/11/2015 - 2/24/2015 2/18/2015 Check Number Check Date Amount Vendor Account Description 184751 2/24/2015 40.00 MELCHERT HUBERT SJODIN PLLP Dues & Subscriptions 184752 2/24/2015 620.39 MENARDS HUTCHINSON Equipment Parts 184753 2/24/2015 247.20 MES - MIDAM Operating Supplies 184754 2/24/2015 30.00 MESSAGE MEDIA Phone Services 184755 2/24/2015 337.88 1 MIDWEST CUSTOM APPAREL Operating Supplies 184756 2/24/2015 2,802.80 MILLWOOD INCORPORATED Inventory- Process Material 184757 2/24/2015 672.25 MINNESOTA PETROLEUM SERVICE Contractual R&M 184758 2/24/2015 200.00 MINNESOTA POLLUTION CONTROL AGENCY Travel/Conference Expense 184759 2/24/2015 55.00 MINNESOTA POLLUTION CONTROL AGENCY Travel/Conference Expense 184760 2/24/2015 225.00 MINNESOTA RURAL WATER ASSN Travel/Conference Expense 184761 2/24/2015 55.00 MINNESOTA SPORTS FEDERATION Other Professional Services 184762 2/24/2015 981.50 MINNESOTA VALLEY TESTING LAB Other Professional Services 184763 2/24/2015 331.50 MINNESOTA WEIGHTS & MEASURES Other Professional Services 184764 2/24/2015 2,512.05 MMC Contractual R&M 184765 2/24/2015 60.00 MUNOZ, AMBER Cancelled Class 184766 2/24/2015 250.00 MWOA Travel/Conference Expense 184767 2/24/2015 1,290.33 NASH FINCH COMPANY Contractual R&M 184768 2/24/2015 1,260.50 NEW FRANCE WINE Cost of Sales - Wine 184769 2/24/2015 730.76 NORTHERN BUSINESS PRODUCTS Operating Supplies 184770 2/24/2015 442.03 NORTHERN STATES SUPPLY INC Equipment Parts 184771 2/24/2015 78.00 NORTHERN VINEYARDS Cost of Sales - Wine 184772 2/24/2015 82.22 NORTROM, ALICIA Travel/Conference Expense 184773 2/24/2015 76.34 NU-TELECOM Phone Services 184774 2/24/2015 63.75 OLSON'S LOCKSMITHING Contractual R&M 184775 2/24/2015 165.76 O'REILLY AUTO PARTS Equipment Parts 184776 2/24/2015 3,087.00 PALLETON OF MINNESOTA Inventory - Bulk Product 184777 2/24/2015 109.90 PAPER ROLL PRODUCTS Operating Supplies 184778 2/24/2015 22,638.74 PHILLIPS WINE & SPIRITS Cost of Sales - Miscellaneous 184779 2/24/2015 1,353.56 PLUNKETTS PEST CONTROL Contractual R&M 184780 2/24/2015 18.90 POSITIVE ID INC ID Badge 184781 2/24/2015 147.00 POSTMASTER Postage 184782 2/24/2015 136.50 PRIDE SOLUTIONS INC Equipment Parts 184783 2/24/2015 1,036.10 QUADE ELECTRIC Contractual R&M 184784 2/24/2015 1,680.00 QUALITY FLOW SYSTEMS Contractual R&M 184785 2/24/2015 178.37 QUILL CORP Office Supplies 184786 2/24/2015 450.00 R & S INSPECTIONS INC. HRA 184787 2/24/2015 100.00 REDLINE SYSTEMS INC. Automotive R&M 184788 2/24/2015 725.12 REINER ENTERPRISES INC Freight - Bagged 184789 2/24/2015 2,952.49 RIDDELL ALL AMERICAN SPORTS CORP Operating Supplies 184790 2/24/2015 218.23 RUNNING'SSUPPLY Automotive R&M 184791 2/24/2015 125.00 SCHELITZCHE, JAY Safety Supplies 184792 2/24/2015 11,054.29 SCHOOL DIST # 423 Other Revenues 184793 2/24/2015 1,473.40 SENTRY FIRE PROTECTION INC Contractual R&M 184794 2/24/2015 4,200.00 SHAKOPEE, CITY OF Miscellaneous Expense 184795 2/24/2015 150.00 SHAW, KAREN Other Professional Services 184796 2/24/2015 531.00 SHI INTERNATIONAL CORP Software & Licensing 184797 2/24/2015 42.72 SIMONSON LUMBER CO Operating Supplies 184798 2/24/2015 205.02 SIMPLEXGRINNELL LP Contractual R&M 184799 2/24/2015 9,700.73 SOUTHERN WINE & SPIRITS OF MN Cost of Sales - Liquor 184800 2/24/2015 3,057.18 SPARTAN STAFFING Other Professional Services 184801 2/24/2015 117.55 SPS COMMERCE Dues & Subscriptions 184802 2/24/2015 470.00 STANDARD PRINTING Office Supplies 184803 2/24/2015 337.32 STAPLES ADVANTAGE Operating Supplies 184804 2/24/2015 1,872.78 STREICH TRUCKING Contractual R&M 184805 2/24/2015 25.00 TAPS-LYLE SCHROEDER Other Professional Services CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 2/11/2015 - 2/24/2015 2/18/2015 Check Number Check Date Amount Vendor Account Description 184806 2/24/2015 102.96 TASC Admin Fees- HSA/Flex 184807 2/24/2015 813.42 THOMSON REUTERS -WEST Other Professional Services 184808 2/24/2015 375.78 TIMBERLAKE LODGE Travel/Conference Expense 184809 2/24/2015 176.00 TRI COUNTY WATER Operating Supplies 184810 2/24/2015 4,124.51 1 U.S. WATER SERVICES Chemicals & Chemical Products 184811 2/24/2015 513.71 USA BLUE BOOK Safety Supplies 184812 2/24/2015 1,449.00 VFW POST 906 Holiday Party 184813 2/24/2015 15,864.41 VIKING BEER Cost of Sales - Beer 184814 2/24/2015 930.00 VIKING COCA COLA Concession Supplies 184815 2/24/2015 49,628.60 WASTE MANAGEMENT OF WI -MN Refuse - Services 184816 2/24/2015 529.50 WATER CONSERVATION SERVICE INC Contractual R&M 184817 2/24/2015 60.00 WELCOME NEIGHBOR Advertising 184818 2/24/2015 1,491.92 WELLS FARGO Small Tools & Minor Equipment 184819 2/24/2015 293.58 WEST CENTRAL SANITATION INC. Utilities 184820 2/24/2015 7,000.00 WESTAFER ENTERPRISES Other Professional Services 184821 2/24/2015 1,386.15 WINE COMPANY, THE Cost of Sales - Wine 184822 2/24/2015 1,084.00 WINE MERCHANTS INC Cost of Sales - Wine 184823 2/24/2015 15,990.15 WI RTZ BEVERAGE MINNESOTA Cost of Sales - Wine 184824 2/24/2015 6,146.25 WSB & ASSOC Other Professional Services 184825 2/24/2015 500.00 ZELLER STUDIO Contractual R&M 184826 2/24/2015 119.90 ZEP SALES AND SERVICE Equipment Parts 184827 2/24/2015 305.94 ZIEGLER INC Equipment Parts 184828 2/24/2015 70.00 ZWILLING, TROY Travel/Conference Expense Grand Totals: 758,137.07 CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 2/1/2015-2/14/2015 Feb 18, 2015 11:13AM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 02/14/2015 CDPT 02/18/2015 184638 HART 607.03- 02/14/2015 CDPT 02/18/2015 184639 MNPEA 429.00- 02/14/2015 CDPT 02/18/2015 2181501 AFLAC 20.46- 02/14/2015 CDPT 02/18/2015 2181501 AFLAC 130.75- 02/14/2015 CDPT 02/18/2015 2181502 Assurant Employees Benefits 9.75- 02/14/2015 CDPT 02/18/2015 2181502 Assurant Employees Benefits 920.04- 02/14/2015 CDPT 02/18/2015 2181503 EFTPS 11,885.15- 02/14/2015 CDPT 02/18/2015 2181503 EFTPS 11,885.15- 02/14/2015 CDPT 02/18/2015 2181503 EFTPS 3,547.59- 02/14/2015 CDPT 02/18/2015 2181503 EFTPS 3,547.59- 02/14/2015 CDPT 02/18/2015 2181503 EFTPS 23,599.29- 02/14/2015 CDPT 02/18/2015 2181504 ICMA 2,155.00- 02/14/2015 CDPT 02/18/2015 2181505 ING 975.00- 02/14/2015 CDPT 02/18/2015 2181506 Minnesota Dept. of Revenue 9,994.12- 02/14/2015 CDPT 02/18/2015 2181507 MN Child Support System 41.87- 02/14/2015 CDPT 02/18/2015 2181508 MNDCP 250.00- 02/14/2015 CDPT 02/18/2015 2181509 PERA 12,145.24- 02/14/2015 CDPT 02/18/2015 2181509 PERA 12,145.24- 02/14/2015 CDPT 02/18/2015 2181509 PERA 5,826.36- 02/14/2015 CDPT 02/18/2015 2181509 PERA 8,739.54- 02/14/2015 CDPT 02/18/2015 2181509 PERA 26.01- 02/14/2015 CDPT 02/18/2015 2181509 PERA 26.01- 02/14/2015 CDPT 02/18/2015 2181509 PERA 1,868.50- 02/14/2015 CDPT 02/18/2015 2181510 TASC-Flex 359.91- 02/14/2015 CDPT 02/18/2015 2181510 TASC-Flex 1,495.49- 02/14/2015 CDPT 02/18/2015 2181511 TASC-HSA 4,387.43- 02/14/2015 CDPT 02/18/2015 2181511 TASC-HSA 5,230.56- 02/14/2015 CDPT 02/18/2015 2181511 TASC-HSA 687.98- 02/14/2015 CDPT 02/18/2015 2181511 TASC-HSA 653.82- 02/14/2015 CDPT 02/18/2015 2181511 TASC-HSA 871.90 - Grand Totals: 30 124,461.78- ELECTRONIC FUNDS TRANSFERS 2/24/2015 TAX FUND PAYABLE TO AMOUNT FUEL HATS MN DEPT OF REV $1,532.45 SALES TAX LIQUOR MN DEPT OF REV $39,334.00 SALES TAX PRCE CIVIC ARENA MN DEPT OF REV $425.00 SALES & USE TAX WATER SEWER CREEKSIDE MN DEPT OF REV $10,629.00 $51,920.45 CITY OF HUTCHINSON Council Check Register -B Check Issue Dates: 2/11/2015 - 2/24/2015 2/18/2015 Check Number Check Date Amount Vendor Account Description 184678 2/24/2015 258.87 CROW RIVER GLASS Contractual R&M Grand Totals: 258.87 HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Taxi Service License - Hutch Cab Company, LLC Department: Administration LICENSE SECTION Meeting Date: 2/24/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Eric Labraaten of Hutch Cab Company has applied for a taxi service license with the City of Hutchinson. Mr. Labraaten has submitted the required documents to have the application considered. Mr. Labraaten currently holds a tax license for a separate service under the name of ACC Midwest Transportation. That license was granted to him in August 2014. BOARD ACTION REQUESTED: Approval of issuing taxi service license to Eric Labraaten of Hutch Cab Company, LLC. Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ��flf 1 1 1 Hassan Street Southeast Hutdinson, MN 55350 (320) 587-5151 Fax: (320) 2344240 Business Information City of Hutchinson Application for Taxi Service License (Under Ordinance No. 115) Business Brame LL License Fee: 55.00 per tax fi Number of taxi(s).'_ 1 Operating Year: ft l.- / r. Phone Number Vo 11,4 U .Address n City 1 Slate Zip i ManagerlOwner Checklist The following items need to be completed and/or attached in order for the application to be processed: 1g11c A schedule of proposed rates to be charged for license year .Oyes ❑ no A certificate signed by competent and experienced mechanic (ordinance 115.06) 'yes L3 no Copy of insurance that meets or exceeds limits established in the ordinance: © yes © no Application fee paid in full (check or money order): ❑ yes ❑ no ication completed in full and si ❑ no I hereby certify that l have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Taxicabs ordinance No. 115 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Signature of.Applicant Date Internal Use Only Police" ® approved City Council ❑ approved ZJIAeenft-Mpp3 iol ionslrau doe ❑ denied Notes: ❑ denied Notes: � lat9►�or Ede Gaston WOOL MN #763.245.37 IftA vow .coin completed Now are vewde wsplom ample tar ACC midwest Transpertallon/wn to Comm tar tpetr application for Tait make tides. Sigmund:. IM sastatson EG MOMS$ Eric fiostabon Waverly, boli #763,245.9237 egaoloworks*gmall.com Aato Innsecrion Company: All Midwest TraMnation./ouick Ca Company Vehide:1999 F@rd E150 Yin # 1iFMREIIW7XBA3M3 Date: VMS Speedemeter: Pass Hera: pass Heamw bass Exkaust: pass ZailllM PASS MOM pass Brake LOW pass 1 MMId: pass Tun Sinal: Pass WHWMeld Wipers: pass Brakes & l i nts: pass Seat Belts: pass Parking Brake: Pass 'fres: pass Comments: VeBicle is in 9w working Conditions EG lotoworks ErIC Gustafson Waverly, NX ##763.245.9237 egautoworks@9malL Com Auto m on ComPaay: ACC Nwwesl TransporfationlIlntch Cab Comfy veli de: 2016 FOPJ THUM CorNEcf Yin # iFMNEiBW24DA74%2 Date: 2/13/15 Speedower: pass earn: Bass BOOM pass EIMaSI: pass Taffifil s: PM N[ Mrs: pass Broke Whit pass WindsNM*. Os Thin Rat: pass Wed Wlpers: pass Brakes & Lights: pass Seal Belts: pass Parking. Brake: pass Tires: pass comments: Yeki€te is in gem working motions EG Autoworks Erk Gustafson Waverly, lei #7630245.9237 egaotoworks*gmall. eom Auto IRspMou COMPOY: All MidWest TraMortatloNDntch Cab Co®PanY Vehicle: 2012 FORD TRAM CaNNE f Vin # NNOM NMOS8511 Date: 2113115 Speedometer: pass Born: pass meamim pass Must: pass Taus: w Mirrors: pass Blake LIkis: pass Windstdeld: pass Tm Swal: pass wdshleld vers: pass Brakes & LIM: pass Seat Belts: pass IParkW Brake: pass 'fires: pass Comments: Vehicle is in good working conditions Ear AutoWorkS Edd frusta OR Waverly, NX ##763.245,9237 e utuwurks*gmutt.com 1218 InSpwon Commy: ACC Midwest Transportallon/Rutch to Company Vehicle: 2412 PARD TRANSIT CONNECT Vin # i NOLSHNOCT1105Tb Date: 2113115 Speedometer: pass Born: pass Headlim: pass Must: pass TaMMS: pass Mirrors: pass Brake Crit#a: pass Windshield: pass Tarn SIOM: pass WHOM Wipers: pass Brakes & UjIll : pass Seat Bells: pass PAMN Brake-. pass Tires: pass Comments: Velticle is M goo wortiifig 00fiffifdons EG AatoWorks Eric Gnstabon Waverly, loll #763,245,9237 egantoworks@gmidi.com Into bwenon ConlPM: ACC Midwest Transportallon /RulCh Cab Company Velfide: 2M MRMM TOWN MD Col MY vin # 2A1 MU39R52T114 Date: 2It3115 Speedometer: Class torp: bass BeadligWs: pass tam: pass Taillights: pass Mirrors: pass Brake mss: pass Windshield: pass Tarn Signal: pass Windshield Wipers: pass Brakes & l igls: pass Seat Bells: pass Parking Brake: pass Tires: pass Comments: Vehicle is ht good working conditions EG 1HIOMIS Eric GROISOR Waverly, NN #763.245.9237 egauteworks*gmall.com 1919 MWA9n Company: ACC Midwest Transportationautch Cab CwM Veffide: 2013 FORD 1 Yin # IfADP5&UODL527932 Date: 2113115 speedometer: pass !lora: pass Readuals: pass 1 SI: pass MUM: pass Mirrors:: pass Brake Lots: Dass Wiameld: pass Tura Signal: pass WtaMsideld Wipers: pass Brakes & Lights: pas$ Seat Belts: on Parking Brake: pass TIM. pass Comments: VeNde is la 900 Working Caaditions EG 11119woMs Eric Gustafson Waverly, Glx x#763.245.9237 egailoworks@gmidl.com Auto Invecdon CoMMY: ACC MIMI TransporlallonlHat€B CO ComM Veldtle: 2011 MME GRAN CAVAN Vin # 20411NOMBR743666 Bate: 2113115 Speedometer: pass Hera: pass DOW: pass nsf: pa ia1111$ttts: pass Mirrors: pass Brake Lights: pass W1adSkleld: pass TM NO: pass Windskleld Wipers: pass Brakes & Lifts: pass Seat Belts: pass Parking Brake: pass Wes: pass Comments: Veblele is in good working condition% E6 IUIOWorks ErIC GRSIOISOR Waverly, mm #763.245.9237 e9anfoworkS@9MaU.com Into tnspation CampM: ACC Mug Transp4rtatlanfflutch can cwmom/eutck fan company VeNde: M4 FKd Transit VIN # 1FM1TMOSKF11A3M 11a1e: 2/13/15 s"Mmmeler: pass Hare: 'Pals Heamf#s: pass EXURO: pass TOWN: pm NbTo s: pass Brake UJW. pass w1ndsisield: pass Turn UM: pass Wlnteld Wipetx: Pass Brakes & mss: pass Seal Bells: pass padw m1e: pass Tires: pass Commenis: Vemcle is in ON workiat cgndiflons Pricing for Hutchinson Cab Company 409 California St Hutchinson, MN 55350 Basic Taxi Fare (4 or less passengers) $8.00 (includes first mile) + $1.00 per mile Maximum Fair in Hutchinson $10.00 Basic Taxi Fare (5 - 9 passengers) $12.00 (inlcudes first mile) + $1.00 per mile Maximum Fair in Hutchinson $15.00 Hutchinson Public Library Board Minutes Monday, January 26, 2015 4:30 pm Present: Roger Vacek, Jon Ross, Steve Bailey, Dianne Wanzek, Mary Christensen, Stacey Nass, Julie Lofdahl and Pam Dille, Ex -Officio Absent: none Roger Vacek called the meeting to order. The minutes from the November 24, 2014 meeting were reviewed. Motioned to approve by Stacey Nass, seconded by Steve Bailey, motion passed. PLS Update: Update by Roger Vacek of Technology Committee Report on PLS Computer Upgrade Plan (IT Rollout) Technology Committee met 12-2-14 with the board & staff. The committee discussed the plan details, proposed schedule, equipment and evaluation benchmarks and criteria. Highlights: IPADS to be ordered not desk tops in 2015; delivery will start in February 2015; libraries with special needs or specific timing issues will be scheduled first. Pam said that it is the recommendation that all libraries have a wireless printer. Hutchinson to get wireless laser printer as funds become available; pubic expects library to have wireless capabilities for printing. Hutchinson will be getting seven iPads and 2 laptops, the majority of which will be secured to a computer station. One iPad and one laptop will be at front desk for staff use and for using to train library patrons. Roger had a budget comparison to compare 2014 and 2015 funding; City funding is up, County funding is flat. Funding has been flat at a County level for the past four to five years. Mark Ranum, the Director of PLS has resigned. Pam gave recap she put together for 2013 Report Data to show where we stand in comparison to Litchfield & Willmar. Technology wise, Hutchinson is behind Litchfield even though we have a higher population. Hutchinson has nine fewer public computers than Litchfield, which lends to fewer internet sessions each year. Old Business: Structured Minnesota Historical & Cultural Heritage Grant Request • The new printer/scanner to be installed tomorrow, January 28. A technician from the company will be installing the printer/scanner. There will be training for the staff. Retirement of Mary Ann Price, staff employee • A nice Retirement Tea was given for Mary Ann on December 30th from 1-3 pm. Nearly everybody came from former staff. Tea was up by videos so patrons could wish her well and enjoy the tea too. Mavis Wheeler will be her replacement. Mavis is doing great. She is a hard worker and has master degree in graphic design. New Business: Fundraising letter for Summer Reading Program • A letter was sent to business in Hutchinson. In the past 3M sponsored this program. They have shifted their donations to fund programs with a math or science focus. To date about $3,000 has been donated and more funds are pledged. The Summer Reading Program costs about $1,000, so the extra funds will be rolled over for future years. Technology Rollout Pam will know more in February after librarians meet. A technical person from PLS will go to libraries to train library staff. PLS has only two technical staff people. Training will take a while. Hutchinson's training is not scheduled at this time. 2015 Adult Winter Reading Program - "Book Your Winter Get Away" • To start January 5, 2015 and will go through the end of March. To date, 230 have registered which is up from last year. Program is the same as last year. After each four books you read, you get a prize. Read 12 books and you are invited to the dessert buffet. Community Book Read - Ordinary Grace by William Kent Krueger • Book is autobiographical in that the author wishes he was the kid in the book. Author was awarded the Edgar Allen Poe award for Ordinary Grace. The library has 19 copies of the book, including the book club package. • Three community events will be happening. The first is The Historic Background: Showing of the PBS program, "The 60's" on February 8t" at 2 pm at the McLeod County Historical Society & Museum. The second event is a Community Book Discussion on March 22nd at 2 pm at the Hutchinson Public Library. The Library Board is needed for help setting up for the event. The Friday Morning Book Club will be providing refreshments. The third event is the author visit on April 19, 2015 at the Hutchinson Event Center. Heart of Hutchinson will be hosting this event. I.J. Burich Foundation has committed to match funds raised for program up to $1,925. Pam looking for things for the display case from the 60's for the month of March. Stacy and Roger's terms on the Library Board are up in April. Names are needed for possible board members. Names thought of are Jerry Grinde, Dorothy Desens, Tom Pohlen, Morris Bjurlin, and Brian Brosz. Meeting adjourned 5:10 pm Next meeting: February 23, 2014 at 4:30 p.m. Donations Received - December 2014 Hutchinson Garden Club $100.00 Lake Allie Buying Club 25.00 Dairy Queen 65.34 Anonymous 200.00 Total $390.34 To Hutchinson Library Friends: Janice Beytien (Project Book Shelf) $100.00 Elaine Zetah (Project Book Shelf) 60.00 $160.00 Resource Allocation Committee February 3, 2015 4:00 PM Hutchinson City Center Attendees: John Lofdahl, Matt Jaunich, Andy Reid, Kent Exner (Committee Members) John Olson, Dolf Moon, Brenda Ewing (Contributing Participants) Meeting Minutes 1. 2015 Infrastructure Improvement Program —review estimated project costs/funding worksheet - Kent E. provided an overview of the current 2015 Infrastructure Improvement Program worksheet which included current estimated project costs/funding. Specific items of discussion included the current estimated cost ($136,800) of the 2nd Avenue SE project trail improvements and the potential addition of the City Luce Line Trail work ($111,369 not -to -exceed cost) within the overall program. Also, the 2015 Pavement Management Program project scope was established to include Golf Course Road NW (School to North High/CSAH 12) and Shady Ridge Road (TH 7 to approximately 350 LF north of 7d` Ave). 2. Luce Line State Trail — review recent construction bids/funding relative to City segment alternate bid - Kent E. provided a review of the results of the recent Luce Line State Trail construction bid letting. At this point, the Minnesota Department of Natural Resource (project lead agency) has determined that there is not sufficient established funding to allow for the completion of Alternate Bid No. 3 (trail work within Hutchinson's municipal limits). Thus, the MnDNR is requesting that the City authorize the expenditure of $111,369.00 (not -to -exceed amount) to fund approximately 50% of this additional work. RAC members agreed that the potential funding of this work should be brought to the City Council for their consideration and agreed that the necessary funds should be allocated from the Community Improvement Fund. 3. City/School District Meeting — review recent discussions pertaining to potential facility improvements - Dolf M. provided a brief summary of recent discussions involving School District and City representatives who are reviewing potential facility improvements. RAC members provided input regarding specific City infrastructure and facility needs/funding that should be further examined in the near future. 4. Public Works Employee Structure — review proposed structure reorganization and resulting - Kent E. provided a brief review of information previously provided to the City Council regarding the proposed Public Works employee structure reorganization. Matt J. and Brenda E. provided information relative to the City's formal consideration/approval process pertaining to all employee position creations/classifications. RAC members and other attendees agreed that the necessary employee position changes should be brought to the City Council for their consideration at their February 24d` meeting. 5. McLeod County Trail Plan — review draft plan scope - Kent E. provided a draft of a proposal provided to McLeod County staff from Mid -Minnesota Development Commission to administer the preparation of a trails plan. RAC members agreed that the scope of the plan development seemed appropriate. In the future, the City Council may be asked to provide a letter of support to the County Board regarding the approval of this proposal. 6. Infrastructure Maintenance Needs Funding — review 2015 approach for utilizing these funds - Item tabled to March meeting. 7. Other Discussion HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Snow Removal - Ice Control Report (January 2015) Department: PW/Eng LICENSE SECTION Meeting Date: 2/24/2015 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: This January wasn't even comparable to last January. Instead of working 80% of the days in 2014 on snow removal, we only had to work less than 30% of the days in 2015. January proved warmer than normal and there was less than normal snowfall. Attached are reports, as indicated: 1) Snow Removal - Ice Control by the numbers 2) November summary 3) Personnel utilized 4) Equipment used BOARD ACTION REQUESTED: No action required; monthly report for your information Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Snow Removal -Ice Control by the numbers Days with operations 9 25 Actual snowfall (inches) 3.8 14.1 Average snowfall (inches) 9.1 9.1 Days with below 00 temps 8 20 Actual average high temp 26 18 Actual average low temp 11 -4 Average high temp 23 23 Average low temp 3 j3 City employees utilized 16 18 Contractors utilized - 7 Total personnel hours 281.3 1,115.0 City equipment units used 21 25 Contractor equipment units used - 8 Total equipment hours 281.3 1,140.0 Gallons of fuel used 943.0 3,283.2 Salt brine used (gallons) 2,420.0 1,930.0 Sand -Salt used (tons) 272.3 439.1 De-icing salt used (tons) 23.1 6.6 01/01/15 Equipmen 321 9 Low 01/02/15 Equip Operators Personnel hours 28 3 Sand / Salt De-ice High I temp I Precip Date Description (ea) (ea) hours (hrs) (hrs) Fuel (gal) Salt brine (gal) (ton) salt (ton) temp (F) (F) (in.) Snow 01/01/15 321 9 01/02/15 28 3 01/03/15 28 9 - 01/04/15 8 -8 - - 01/05/15 1 -11 0.05 0.50 01/06/151 Limited plowing 11 10 53.75 53.75 149.00 100.00 10.20 7 -9 - - 01/07/15 Sanding 3 3 10.50 10.50 - 100.00 14.30 - 0 -8 - - 01/08/15 Limited plowing 10 10 30.50 30.50 154.50 300.00 28.50 - 18 -4 0.04 1.00 01/09/15 Limited plowing 14 13 64.75 64.75 226.00 360.00 29.00 7 -3 - - 01/10/15 20 -5 - 01/11/15 16 2 - 01/12/15 5 -12 - - 01/13/15 16 -14 - 0.30 01/14/15 Sanding 4 4 12.25 12.25 49.00 450.00 56.25 9.45 26 5 - - 01/15/15 34 16 01/16/15 31 13 01/17/15 38 26 - 01/18/15 37 22 - 01/19/15 43 24 - 01/20/15 33 29 0.14 2.00 01/21/15 Full plwoing 17 15 83.50 83.50 222.00 380.00 46.80 9.00 30 21 - - 01/22/15 Cleanup 1 1 2.50 2.50 42.50 100.00 - 291 7 01/23/15 39 29 01/24/15 39 26 0.02 01/25/15 34 24 - 01/26/15 Sanding 3 3 10.50 10.50 43.00 310.00 53.65 4.65 43 28 - 01/27/15 Cleanup 1 1 2.50 1 2.50 47.00 - - - 36 32 01/28/15 331 31 01/29/15 3 3 10.50 10.50 10.00 320.00 33.60 341 14 01/30/15 291 111 1 01/31/15 281 19 Month: 8 days below zero; Season: 17 days below zero JANUARY 2014 days 9 281.25 281.25 943.00 2,420.00 272.30 23.10 26 11 0.25 3.80 Average monthsnowfoll = 9.10 23 3 Avg temp avg snowfall 26.4 SEASON TO -DATE (NOV-JAN) 32 994 1,002 3,134 6,801 769 59 1.8 15.7 days pers hrs egpt hrs fuel brine sand/salt salt precip snow Employee Department Primary role Nov. 2014 Dec. 2014 Jan. 2015 Feb. 2015 Mar. 2015 Apr. 2015 Total Bahe, Mike PRCE Schools, PRCE, trails Botzet, Larry PW - Operations Downtown W ! 15.00 15.00 8.00 38.00 Burmeister, Jerome PW - Operations Route SW1 40.00 10.50 24.50 75.00 Carter, Dion Creekside Schools - - - - Carter, Randy PRCE Schools, PRCE, trails 12.50 1 19.50 22.00 54.00 Carter, Ron PRCE Schools, PRCE, trails 15.50 19.00 19.00 53.50 Dehn, Pete PW - Operations Route SW2 40.00 21.50 31.00 92.50 Ebert, Dick PW - Operations Route SE1 19.50 8.00 12.00 39.50 Fenske, Bruce PW - Operations Snow Removal, Routes 25.75 12.50 13.50 51.75 Franek, Cory PW - Wastewater Routes, Snow Removal 23.50 13.00 5.00 41.50 Hutton, Chris PRCE Downtown, Schools, PRCE 15.50 28.00 23.25 66.75 Lien, Mike PW - Water Downtown E 4.00 6.50 1 5.00 15.50 Magnusson, Brian PRCE Downtown, Schools, PRCE 15.50 - 22.50 38.00 Moore, Eric PW - Wastewater Backup operator 5.00 - - 5.00 Muchow, Chad PW - Engineering Snow removal - - Muellerleile, Sonja PW - Operations Cemetery backup - - - - Olson, John PW - Operations Airport 31.75 27.00 23.75 82.50 Paulson, John PW - Engineering Snow removal backup - - - - Telecky, Dave PW - Operations Route NE1 49.00 1 24.00 35.50 108.50 Thompson, DeNeil PW - Operations Route NW1 45.50 3.00 - 48.50 Wichterman, Ken PW - Operations Downtown route 14.00 6.00 8.00 28.00 Style, Casey SEASONAL - PW Ops. Alleys, routes 25.00 14.50 15.75 55.25 Trnka, Jemes SEASONAL - PW Ops. Cul-de-sac, dead ends 36.50 13.00 12.50 62.00 Hansen #1 Contract snow haul Snow removal 3.50 3.50 7.00 Hansen #2 Contract snow haul Snow removal 3.50 - 3.50 Hanson/Vacek Contract snow haul Snow removal 3.50 3.50 7.00 Hjerpe Contract snow haul Snow removal 3.50 3.50 7.00 Juul 1 Contract snow haul Snow removal - 3.50 3.50 Juul 2 Contract snow haul Snow removal - 3.50 3.50 Kosek lContract snow haul Isnow removal 3.50 3.50 7.00 TOTAL PERSONNEL HOURS 11451.00 262.00 281.25 ��� 994.25 HOURS EQUIP# YEAR MAKE DESCRIPTION SNOWATTACH Nov. 2014 Dec. 2014 Jan. 2015 Feb. 2015 Mar. 2015 Apr. 2015 Light Trucks Total 1 PARK-497-TK3 LTK 2011 Ford Pickup, 3/4 ton 4x4 Snowplow 3.00 3.00 PARK-221-TK5 LTK 2009 Ford Pickup, 1/2 ton 4x4 Snowplow 6.00 1996 Ford 2 STRT-156-TK1 LTK 1999 Ford Truck, 1 ton 4x4 w/ dump box Snowplow 61.00 3 STRT-170-TK1 LTK 2008 Ford Pickup, 1 ton 4x4 Snowplow 33.00 11.50 4.00 48.50 4 STRT-660-TK1 LTK 2004 Ford Pickup, 1 ton 4x4 Snowplow 5.00 3.50 1.00 9.50 Snow low Trueks 1 PARK-658-HTK HTK 1 1992 Ford Truck, S/A w/ dump box Snowplow, wing 7.00 19.50 16.00 42.50 2 STRT-115-HTK HTK 1996 Ford Truck, S/A w/ dump box Snowplow, wing, sander 41.50 9.50 10.00 61.00 3 STRT-441-HTK HTK 2005 Ford Truck, S/A w/ hooklift Snowplow, wing, sander 23.50 6.00 11.50 41,00 4 STRT-522-HTK HTK 2003 Mack Truck, S/A w/ dump box Snowplow, wing, sander 37.50 22.00 31.00 90.50 5 STRT-613-HTK HTK 1999 Mack Truck, S/A w/ dump box Snowplow, winF, sander, underbody 28.50 20.00 30.00 78.50 6 STRT-781-HTK HTK 2005 Ford Truck, S/A w/ hooklift Snowplow, wing, sander 22.25 4.00 26.25 7 STRT-812-HTK HTK 2014 Mack Truck, S/A w/ dump box Snowplow, wing, sander 26.50 8.00 12.00 46.50 8 STRT-894-HTK jHTK 1 2007 1 Freightliner jTruck, S/A w/ dump box jSnowplow, winF, sander, underbody 1 36.00 1 10.50 24.50 71.00 Snow Hauling Trucks 1 McLeod Co. #403 HTK Mack Truck, T/A w/ dump box none 4.00 ISnowplow, blower 1 6.00 1 2.00 1 4.50 1 4.00 2 STRT-972-HTK HTK 1997 Mack Truck, T/A w/ dump box none 4.00 ISnowplow, blower 15.50 22.50 4.00 Contractors Hansen Gravel none 7.00 3.50 10.50 Contractors Hanson & Vasek none 3.50 3.50 7.00 Contractors Hjerpe Contracting none 3.50 3.50 7.00 Contractors Juul Contracting none TRC 7.00 7.00 Contractors Kosek, Jeff none 3.50 1 3.50 7.00 Skid steer Loaders i4 ea.) 1 CEMT-412-SKD SKID I 2011 Bobcat IToolcat ISnowplow, blower 1 6.00 1 2.00 1 4.50 1 12.50 2 PARK-032-SKD SKID 2006 Bobcat ISkid steer, 5250 ISnowplow, blower 15.50 22.50 38.00 3 PARK-211-SKD SKID I 2009 Bobcat ISkid steer, 5250 ISnowplow, blower 21,00 25.00 20.25 66.25 4 PARK-370-SKD SKID 1 20041Bobcat IToolcat Snowplow, blower 3.00 Tractorsi4 ea.1 1 AIRP-055-TRC TRC 2012 New Holland Tractor, TV6070 HLA snow wing, snow blower 20.25 17.50 21.25 59.00 2 PARK -357 -TRC TRC 2013 John Deere Tractor, 4720 Snow blower Snowplow, wing 3.00 3.00 3 STRT-390-TRC TRC 2006 Trackless Tractor, MT5 Snow blower, plow 3.00 Snowplow, bucket 3.00 4 STWT-013-TRC TRC 2014 John Deere Tractor, 6125R HLA snow wing 11.50 14.00 16.75 42.25 4 STWT-014-TRC TRC 2014 John Deere Tractor, 6125R HLA snow wing 19.00 15,00 8.00 42.00 Wheel Loader 6 ea. 1 COMP-925-LDR LDR 2013 Case Wheel loader, 621F Snowblower - 2 PARK-895-LDR LDR 2001 Case Wheel loader, 621C Snowplow, wing 15.50 19.00 19.00 53.50 3 STRT-169-LDR LDR 2000 Case Wheel loader, 621C Snowplow, bucket 6.00 2.00 2.50 10.50 4 STRT-447-LDR LDR 2001 Case Wheel loader, 621C Snowplow, wing 25.50 13.00 5.00 43.50 5 STRT-781-LDR LDR 2003 Case Wheel loader, 621D Snowplow, wing 24.50 13.00 12.50 50.00 6 STRT-969-LDR LDR 2003 Case Wheel loader, 621D Snowplow, wing 22.25 4.00 26.25 Hea E ui m n 1 ea. 1 STRT-409-HEq I HEQ1 1 19911 RPM Tech ISnow blower lWheel loader 1. 3.50 1 4.00 1 1 1 17.50 454.50 266.00 281.25 995.75 41RA Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, January 20, 2015, 7:00 AM Minutes CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary Fortier, LouAnn Holmquist, Joel Kraft, and Steve Jensen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON DECEMBER 16, 2014 Steven Jensen moved to approve the Minutes of the regular board meeting as written. Joel Krafft seconded and the motion carried unanimously. FINANCIAL REPORTS a. Joel Kraft moved to approve the City Center General Fund payments of $40,559.42 for checks 8575 to 8589. Steve Jensen seconded and the motion carried una.nirnnurtly. b. Steve Jensen moved to approve the City Center December 31, 2014 Financial Reports. LouAnn Holmquist seconded and the motion carried unanimously. c. Joel Kraft moved to approve the Park Towers operating account payments of $44,217.87 for checks 13073 to 13116. LouAnn Holmquist seconded and the motion carried unanimously. d. LouAnn Holmquist moved to approve the November 2014 Park Towers financial statements. Steve Jensen seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Jean Ward reviewed the 2015 Improvement Schedule with the Board and that estimates will be solicited with any estimate more than $50,000 subject to Board approval. LouAnn Holmquist moved to approve the 2015 Improvement Schedule. Joel Kraft seconded and the motion carried unanimously. b. Jean Ward also reviewed with the Board information on the 2015 Operating Subsidy Formula - $145,732 vs. 2015 budget $120,666. 5. SCHOOL CONSTRUCTION PROGRAM a. Steve Jensen moved to approved CRPI Loan #2 - Simonson and #3 - Hanson contingent to the Loan Committee's approval. LouAnn Holmquist seconded and the motion carried unanimously. Committed Program Income to three owner occupied projects $27,215 out of $50,040 allocated. b. LouAnn Holmquist moved to approve the loan review committee's recommendation to approve #8684, Koeppen SCDP Loan Subordination Request. Steve Jensen seconded and the motion carried unanimously. 6. POLICY UPDATES a. Joci Kraft moved to approve Resolution #2015-1 Adopting [IRA Policy and Procedure on Data Protection, Security and Access Requirements for Credit Reports. LouAnn Holmquist seconded and the motion carried unanimously. b. Steve Jensen recommended implementing a document control system that lists all HRA policies and sets up an audit cycle for the policies. 7. SCDP Rental Rehab Application January 20, 2015 Minutes Page l of 2 a. Jean Ward reviewed with the Board the Memo from DEED regarding SCDP Rental Rehab Program Pre -Application -recommendation to strengthen application by increasing leverage and interest. Proposed changes to SCDP Rental Rehab Application: DEED proposed EDA MIF for project - $175,000 along with increase in interest from 67 units to 80 units in target area. Timeline for application is: EDA Board approval for use of MIF —January 28, 2015, Public hearing and City Council Resolution on February 10, 2015, application submitted by Thursday, February 26, 2015. Joel Kraft made a motion to move forward with the SCDP application and to set a public hearing at the February 10"' City Council Meeting. Steve Jensen seconded and the motion carried unanimously. 8. COMMUNICATIONS a. 2014 Hutchinson Foreclosure Sales b. 2014 YE Real Estate data c. We are still looking for a vacant property for the 2015-2016 school year. d. A possible homebuyer for 445 Adams Street has contacted Jean. e. The City Council approved Resolution # 14372, the HRA Levy of $155,553 at the 12-23-14 City Council meeting. 9. ADJOURNMENT There being no other business, Chairman LaVonne Hansen declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary FcFeier, Secretary/Treasurer January 20, 2015 Mitsutes Page 2 of 2 Planning and Zoning Monthly Activities MonthNear: January, 2015 Activity Number Additional Info. Number of Planning Applications Reviewed and 0 Processed Number of Joint Planning Board Applications 0 Reviewed and Processed Number of Planning Commission Meetings 1 Conditional Use Permit for Crow River Habitat for Humanity to allow a house to be moved into 141 Morningside Dr. NE; Site Plan Approval for 964 Hwy 15 S requested by Retail Partners Hutchinson, LLC. Number of Joint Planning Meetings 0 Number of Zoning Reviews for Building Permits 0 (Compliance with Zoning Code) Number of Land Use Permits Issued -(Fences, 1 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 2 Number of Predevelopment/Pre Application 1 Cash Wise Meetings Number of Misc. Planning Meetings 17 Resource Allocation City Council - 2 Directors Meeting - 4 Rental Inspection Mtg Public Arts Planning Staff Planning Dept. Mtg with City Admin Lamplighter Mid Country Bank PBZ Staff Mtg Number of Zoning Enforcement Cases 1 Juul Rd. Number of Walk -In Customers Served 323 Site Visits 4 Cash Wise, Juul Rd. Planning, Zoning and Building Dept. Monthly Report January 2015 Building Department Permit Activities A Commercial New B Commercial/Ind. Remodel 115 Erie St SE -new office w/ HVAC, floor drain trap $16,000 C New Single Family Other Building Inspection Activities Jan. 8 Code Adpoption Mtg:Jan. 13 Institute for Building Officials U of M; Jan. 14 AMBO Board; Jan. 21 SW Chapter Mtg; Jan. 22 Egress Window Mtg: Jan. 27 IRC class Evergreen Meals served in January Week of Hutchinson 01/2014 01/2015 2014 Year to Date 2015 Year to Date Total Number Inspections 1/1-1/3 149 138 5 149 0 138 % of Inspections done within 24 HRS 311 100.0% 100.00% 146 100.00% 64 100.00% Total Number Plan Review 132 12 8 37 12 1/18-1/24 8 % of Plan Reviews completed in 21 Days 41 100% 100% 65 100% 203 100% Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial (new) 0 $0.00 0 $0.00 A 0 $0.00 0 $0.00 Commercial ( additions/remodels) 4 $44,000.00 4 $27,350.00 B 4 $44,000.00 4 $27,350.00 Total Commercial 4 $44,000.00 4 $27,350.00 4 $44,000.00 4 $27,350.00 Industrial (new) 0 $0.00 0 0 $0.00 0 Industrial (additions/remodels) 0 $0.00 0 $0.00 0 $0.00 0 $0.00 Total Industrial 0 $0.00 0 $0.00 0 $0.00 0 $0.00 Fire Sprinkling 0 $0.00 1 $35,998.00 0 $0.00 1 $35,998.00 New Residential 0 $0.00 0 $0.00 0 $0.00 0 $0.00 Residential misc (additions/remodels) 9 $357,900.00 5 $14,500.00 9 $357,900.00 5 $14,500.00 Set Fee permits (reside, reroof, window) 71 13 7 13 HRA Permits 0 $0.00 1 $6,980.00 0 $0.00 1 $6,980.00 Waived Fees 0 $0.00 0 $0.00 Subtotal Building Permits 20 $401,900.00 24 $84,828.00 20 $401,900.00 24 $84,828.00 Mechanical 21 $94,590.00 9 $45,550.00 21 $94,590.00 9 $45,550.00 HRA Mechanical 0 0 0 0 Plumbing 6 7 6 7 HRA Plumbing 0 0 0 0 Signs 2 $0.00 2 $32.00 2 $0.00 2 $32.00 Total Valuation 149 1 $496,490.00 42 $130,410.00 49 $496,490.00 42 $130,410.00 *Set fees not included in valuation A Commercial New B Commercial/Ind. Remodel 115 Erie St SE -new office w/ HVAC, floor drain trap $16,000 C New Single Family Other Building Inspection Activities Jan. 8 Code Adpoption Mtg:Jan. 13 Institute for Building Officials U of M; Jan. 14 AMBO Board; Jan. 21 SW Chapter Mtg; Jan. 22 Egress Window Mtg: Jan. 27 IRC class Evergreen Meals served in January Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart 1/1-1/3 52 25 5 closed 0 13 1/4-1/10 311 181 95 146 77 64 1/10-1/171 294 132 39 217 37 105 1/18-1/24 214 131 41 140 34 65 1/25-1/31 203 127 41 136 37 62 Total 1074 596 221 639 185 309 Total Meals served in January 3024 Dates Closed January 2nd (Glencoe) Hutchinson Public Arts Commission Meeting Minutes January 15, 2015 Mary, Dolf, Lena, Barbara, Josh, John, and Dan Call for Artists • Discussion on Call to Artists application for 2015-2016 Sculpture Stroll • Call to Artists: Week of January 19th • Applications due: March 6th • Notification of selection: Week of March 16th • Installation and reception: Thursday, May 21St (open to the public) • Decided to send out personal invitations for the reception again as in 2012, which had good reception • Talk about getting live music for the reception • Lena will check with the Center for the Arts for the reception on May 21St 4- 6pm • Lena moves to approve, John seconds • Has been approved • Lena will send it to Deb Zeller when done; John will send it different art associations; Josh suggests sending it to Perpech Budget • Still waiting for budget documents from the city - Mary will try to push forward • Will be reviewed at February's meeting Grant Opportunities • Josh suggests start pursuing grant for seventh pedestal to place at the farmer's market • Lena suggest the Birch Foundation (meet in February); SMAC is too late for this year; Hutchinson Foundation meets in October • Possibility to put a pedestal in this year at the farmer's market if there is a strong choice of sculptures from the Call to Artists applications, but we would prefer to receive a grant for this project • John suggested having a theme for one piece for the farmer's market Workshop with City Council • Josh brought up Steve Cook's previous suggestion of having a workshop with the city council - is this still something we should pursue? • We will hold off on this at the moment Fundraising • Josh brought up the idea of fundraising again • Dolf says that should not be a problem at this point, so we agree to wait to use fundraising for specific future projects Brochure Lena will double check how many exterior brochures we have left at the Center - may need to print more or design a new one to include the new police memorial - Barbara will design and layout Need to get inserts and map printed Note that the QR code on the brochure currently goes to the Facebook page should now go to the PAC website - will need to update Placards and voting boxes • Voter box at the site of each sculpture, have a link on the utilities bill, link on the PAC website, QR code that links up to the form online - make sure they have to include their zip code • Will need to determine the cost of the boxes, forms, etc. • Josh suggests having placards that have the artist statement on it Adjourn by unanimous consent. HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: January 2015 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 2/24/2015 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the January Financial Reports for the general fund and enterprise funds. Also attached is the January Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Summary Income Statement General Fund January 31, 2015 TOTAL REVENUES 236,224.67 236,224.67 11,180,444.00 (10,944,219.33) 2.1% 207,887.27 10,879,792.00 1.9 EXPENDITURES: Month of YTD Actual 2015 Budget YTD Actual Wages & Benefits January 2015 January 2015 2015 Budget Balance % Used January 2014 2014 Budget % Used REVENUES: 26,055.00 26,055.00 782,636.00 756,581.00 3.3% 81,723.54 781,887.00 10.5% Taxes - - 4,491,446.00 (4,491,446.00) 0.0% - 4,491,446.00 0.0% Other Taxes 4,840.92 4,840.92 257,500.00 (252,659.08) 1.9% 3,929.26 245,000.00 1.6% Licenses & Permits 29,571.00 29,571.00 267,900.00 (238,329.00) 11.0% 48,230.05 240,000.00 20.1 Intergovernmental Revenue - - 1,225,766.00 (1,225,766.00) 0.0% - 1,094,270.00 0.0% Charges for Services 166,403.33 166,403.33 2,031,070.00 (1,864,666.67) 8.2% 125,335.57 2,045,923.00 6.1% Fines & Forfeitures - - 55,000.00 (55,000.00) 0.0% - 50,000.00 0.0% Miscellaneous Revenues 35,409.42 35,409.42 666,225.00 (630,815.58) 5.3% 30,392.39 646,500.00 4.7% Transfers -In - - 2,160,537.00 (2,160,537.00) 0.0% - 2,066,653.00 0.0% Capital Contributions 25,000.00 (25,000.00) 0.0% 0.0% TOTAL REVENUES 236,224.67 236,224.67 11,180,444.00 (10,944,219.33) 2.1% 207,887.27 10,879,792.00 1.9 EXPENDITURES: Wages & Benefits 614,531.03 614,531.03 7,491,996.00 6,877,464.97 8.2% 375,488.95 7,009,709.00 5.4% Supplies 26,055.00 26,055.00 782,636.00 756,581.00 3.3% 81,723.54 781,887.00 10.5% Services & Charges 119,922.32 119,922.32 2,310,846.00 2,190,923.68 5.2% 115,954.55 2,262,536.00 5.1 Miscellaneous Expenses 42,447.75 42,447.75 498,116.00 455,668.25 8.5% 45,758.11 533,068.00 8.6% Transfers -Out - - 96,850.00 96,850.00 0.0% - 96,000.00 0.0% Capital Outlay - - - - 0.0% - - 0.0% TOTAL EXPENDITURES 802,956.10 802,956.10 11,180,444.00 10,377,487.90 7.2% 618,925.15 10,683,200.00 5.8% TOTAL REVENUE OVER (UNDER) EXPENDITURES (566,731.43) (566,731.43) (566,731.43) (411,037.88) 196,592.00 Comments EXPENSES: Wages & Benefits January 2015 contains three pay periods for wages & fringes compared to only two pay periods expensed in January 2014. General Fund Expenditures by Department Department Month of YTD Actual 2015 Budget YTD Actual January 2015 January 2015 2015 Budget Balance % Used January 2014 2014 Budget % Used Mayor & City Council 2,221.75 2,221.75 46,380.00 44,158.25 4.8% 4,728.41 48,823.00 9.7% City Administrator 30,907.26 30,907.26 410,458.00 379,550.74 7.5% 26,007.79 412,884.00 6.3% Elections 156.23 156.23 7,378.00 7,221.77 2.1% - 15,962.00 0.0% Finance Department 29,205.04 29,205.04 428,830.00 399,624.96 6.8% 18,070.44 295,894.00 6.1% Motor Vehicle 15,277.52 15,277.52 184,836.00 169,558.48 8.3% 17,190.18 254,100.00 6.8% Assessing - - 60,911.00 60,911.00 0.0% - 60,963.00 0.0% Legal 16,827.46 16,827.46 243,497.00 226,669.54 6.9% 14,595.07 256,142.00 5.7% Planning 11,688.31 11,688.31 145,943.00 134,254.69 8.0% 5,497.20 135,012.00 4.1% Information Services 28,185.07 28,185.07 414,288.00 386,102.93 6.8% 22,733.53 427,012.00 5.3% City Hall Building 3,348.25 3,348.25 95,343.00 91,994.75 3.5% 3,538.49 83,494.00 4.2% Police Department 272,308.74 272,308.74 3,072,077.00 2,799,768.26 8.9% 179,197.35 3,197,339.00 5.6% Hospital Security 2,240.83 2,240.83 291,299.00 289,058.17 0.8% - - 0.0% Emergency Management - - 14,388.00 14,388.00 0.0% 1,216.77 14,839.00 8.2% Safety Committee 7,650.00 7,650.00 9,590.00 1,940.00 79.8% 7,650.00 13,276.00 57.6% Fire Department 33,181.53 33,181.53 292,199.00 259,017.47 11.4% 20,923.67 273,924.00 7.6% Protective Inspections 17,879.47 17,879.47 233,248.00 215,368.53 7.7% 9,341.79 178,407.00 5.2% Engineering 35,492.17 35,492.17 452,058.00 416,565.83 7.9% 24,612.15 424,543.00 5.8% Streets & Alleys 71,941.08 71,941.08 1,409,089.00 1,337,147.92 5.1% 83,495.29 1,374,733.00 6.1% Park/Recreation Administration 19,846.89 19,846.89 223,966.00 204,119.11 8.9% 14,060.82 218,929.00 6.4% Recreation 15,428.55 15,428.55 222,940.00 207,511.45 6.9% 14,488.69 218,072.00 6.6% Senior Citizen Center 6,798.58 6,798.58 74,795.00 67,996.42 9.1% 4,166.60 68,620.00 6.1% Civic Arena 22,790.45 22,790.45 324,826.00 302,035.55 7.0% 17,151.97 309,957.00 5.5% Park Department 46,418.07 46,418.07 839,821.00 793,402.93 5.5% 37,259.49 794,003.00 4.7% Recreation Building & Pool 7,283.69 7,283.69 188,732.00 181,448.31 3.9% 4,787.75 190,756.00 2.5% Events Center 17,024.56 17,024.56 234,707.00 217,682.44 7.3% 7,748.47 219,027.00 3.5% Evergreen Building 231.80 231.80 12,688.00 12,456.20 1.8% 105.05 17,393.00 0.6% Library 3,735.89 3,735.89 198,724.00 194,988.11 1.9% 1,683.35 190,606.00 0.9% Cemetery 2,819.08 2,819.08 116,840.00 114,020.92 2.4% 3,487.25 107,072.00 3.3% Airport 2,608.79 2,608.79 107,159.00 104,550.21 2.4% 3,997.45 99,776.00 4.0% Unallocated General Expense 79,459.04 79,459.04 823,434.00 743,974.96 9.6% 71,190.13 781,642.00 9.1% TOTAL EXPENDITURES 802 956.10 802 956.10 11 180 444.00 10 377 487.90 7.2% 618 925.15 10 683 200.00 5.8% Summary Income Statement Liquor Fund January 31, 2015 TOTAL REVENUES 402,232.98 402,232.98 5,698,000.00 (5,295,767.02) 7.1% 368,579.85 5,398,000.00 6.8 Gross Margin % 29.0% 29.0% 25.0% 24.5% 25.0% EXPENDITURES Cost of Sales Month of YTD Actual 4,271,071.00 2015 Budget 6.7% YTD Actual 4,045,650.00 6.9% Wages & Benefits January 2015 January 2015 2015 Budget Balance % Used January 2014 2014 Budget % Used REVENUES: 893.47 893.47 16,600.00 15,706.53 5.4% 559.41 15,600.00 3.6% Sales - Liquor 144,306.52 144,306.52 1,907,000.00 (1,762,693.48) 7.6% 134,905.68 1,811,000.00 7.4% Sales - Wine 63,684.59 63,684.59 925,000.00 (861,315.41) 6.9% 62,321.20 951,000.00 6.6% Sales - Beer 187,881.21 187,881.21 2,753,000.00 (2,565,118.79) 6.8% 170,594.49 2,631,000.00 6.5% Sales - Other 6,318.12 6,318.12 110,000.00 (103,681.88) 5.7% 658.97 2,000.00 32.9% Other Revenues 42.54 42.54 3,000.00 (2,957.46) 1.4% 99.51 3,000.00 3.3% TOTAL REVENUES 402,232.98 402,232.98 5,698,000.00 (5,295,767.02) 7.1% 368,579.85 5,398,000.00 6.8 Gross Margin % 29.0% 29.0% 25.0% 24.5% 25.0% EXPENDITURES Cost of Sales 285,637.15 285,637.15 4,271,071.00 3,985,433.85 6.7% 278,296.49 4,045,650.00 6.9% Wages & Benefits 44,309.71 44,309.71 521,408.00 477,098.29 8.5% 27,919.46 502,400.00 5.6% Supplies 893.47 893.47 16,600.00 15,706.53 5.4% 559.41 15,600.00 3.6% Services & Charges 12,561.09 12,561.09 196,793.00 184,231.91 6.4% 11,624.57 186,264.00 6.2% Miscellaneous Expenses - - 5,500.00 5,500.00 0.0% 200.00 5,500.00 3.6% Depreciation Expense 82,075.00 82,075.00 0.0% - 73,600.00 0.0% Capital Outlay 27,000.00 27,000.00 0.0% 27,000.00 0.0% Debt Service 128,305.00 128,305.00 0.0% 128,385.00 0.0% Transfers -Out 465,000.00 465,000.00 0.0% 450,000.00 0.0% TOTAL EXPENDITURES 343,401.42 343,401.42 5,713,752.00 5,370,350.58 6.0% 318,599.93 5,434,399.00 5.9% TOTAL REVENUE OVER (UNDER) EXPENDITURES 58,831.56 58,831.56 (15,752.00) 74,583.56 49,979.92 (36,399.00) Comments REVENUES: Year to Date Sales YTD Customer Count 17,255 15,660 10.2 Average Sale per Customer $23.31 $23.53 -0.9 2015 2014 Change Liquor 144,307 134,906 7.0% Wine 63,685 62,321 2.2 Beer 187,881 170,594 10.1 Other 6,318 659 858.8% Total Sales 402,190 368,480 9.1 YTD Customer Count 17,255 15,660 10.2 Average Sale per Customer $23.31 $23.53 -0.9 Summary Income Statement Water Fund January 31, 2015 Month of YTD Actual 2015 Budget YTD Actual January 2015 January 2015 2015 Budget Balance % Used January 2014 2014 Budget % Used REVENUES: Local Sales Tax - - 725,000.00 (725,000.00) 0.0% - 650,000.00 0.0% Water Sales 167,768.37 167,768.37 2,300,000.00 (2,132,231.63) 7.3% 179,946.85 2,381,500.00 7.6% Charges for Services 29,659.11 29,659.11 50,000.00 (20,340.89) 59.3% 1,961.89 42,500.00 4.6% Investment Earnings - - 34,153.00 (34,153.00) 0.0% - 20,000.00 0.0% Reimbursements 620.00 620.00 50,000.00 (49,380.00) 1.2% 270.00 64,192.00 0.4% Other Financing Sources - - - 2.9% 0.0% - - 0.0% Fund Balance - - 0.0% 1,104,000.00 0.0% TOTAL REVENUES 198,047.48 198,047.48 3,159,153.00 (2,961,105.52) 6.3% 182,178.74 3,158,192.00 5.8% EXPENDITURES: Wages & Benefits 32,016.27 32,016.27 500,766.00 468,749.73 6.4% 20,316.16 427,480.00 4.8% Supplies 4,636.68 4,636.68 123,250.00 118,613.32 3.8% 6,243.88 124,250.00 5.0% Services & Charges 12,898.34 12,898.34 457,724.00 444,825.66 2.8% 7,818.28 409,618.00 1.9% Miscellaneous Expenses 478.81 478.81 16,700.00 16,221.19 2.9% 172.00 22,000.00 0.8% Depreciation Expense - - 1,104,000.00 1,104,000.00 0.0% - 1,105,500.00 0.0% Capital Outlay 3,025.00 3,025.00 543,750.00 540,725.00 0.6% - 250,000.00 0.0% Debt Service 83,157.25 83,157.25 1,312,414.00 1,229,256.75 6.3% 46,816.50 1,229,916.00 3.8% Transfers -Out - - 43,145.00 43,145.00 0.0% - 43,145.00 0.0% TOTAL EXPENDITURES 136,212.35 136,212.35 4,101,749.00 3,965,536.65 3.3% 81,366.82 3,611,909.00 2.3% TOTAL REVENUE OVER (UNDER) EXPENDITURES 61,835.13 61,835.13 (942,596.00) 1,004,431.13 100,811.92 (453,717.00) Summary Income Statement Sewer Fund January 31, 2015 Month of YTD Actual 2015 Budget YTD Actual January 2015 January 2015 2015 Budget Balance % Used January 2014 2014 Budget % Used REVENUES: Local Sales Tax - - 725,000.00 (725,000.00) 0.0% - 650,000.00 0.0% Sewer Sales 268,123.92 268,123.92 3,203,000.00 (2,934,876.08) 8.4% 261,353.71 3,132,000.00 8.3% Permits - - 7,000.00 (7,000.00) 0.0% 6,700.00 7,000.00 95.7% Charges for Services 4,000.00 (4,000.00) 0.0% - 7,000.00 0.0% Investment Earnings - - 39,153.00 (39,153.00) 0.0% - 20,000.00 0.0% Reimbursements 950.78 950.78 62,000.00 (61,049.22) 1.5% 405.60 64,192.00 0.6% Other Financing Sources - - - 0.0% - - 0.0% Fund Balance - - 0.0% - 0.0% TOTAL REVENUES 269,074.70 269,074.70 4,040,153.00 (3,771,078.30) 6.7% 268,459.31 3,880,192.00 6.9% EXPENDITURES: Wages & Benefits 44,393.66 44,393.66 679,626.00 635,232.34 6.5% 30,421.31 608,184.00 5.0% Supplies 2,890.18 2,890.18 249,300.00 246,409.82 1.2% 17,045.96 249,810.00 6.8% Services & Charges 21,109.14 21,109.14 762,511.00 741,401.86 2.8% 33,284.75 743,765.00 4.5% Miscellaneous Expenses 310.71 310.71 24,000.00 23,689.29 1.3% 942.00 26,100.00 3.6% Depreciation Expense - - 1,495,000.00 1,495,000.00 0.0% - 1,589,300.00 0.0% Capital Outlay 3,025.00 3,025.00 691,250.00 688,225.00 0.4% - 350,000.00 0.0% Debt Service 367,901.25 367,901.25 1,573,470.00 1,205,568.75 23.4% 321,412.13 1,590,266.00 20.2% Transfers -Out - - 43,145.00 43,145.00 0.0% - 43,145.00 0.0% TOTAL EXPENDITURES 439,629.94 439,629.94 5,518,302.00 5,078,672.06 8.0% 403,106.15 5,200,570.00 7.8% TOTAL REVENUE OVER (UNDER) EXPENDITURES (170,555.24) (170,555.24) (1,478,149.00) 1,307,593.76 (134,646.84) (1,320,378.00) REVENUES: Storm Water Sales Licenses & Permits Charges for Services Investment Earnings Reimbursements TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out Summary Income Statement Stormwater Fund January 31, 2015 Month of YTD Actual 2015 Budget YTD Actual January 2015 January 2015 2015 Budget Balance % Used January 2014 2014 Budget % Used 61,232.45 61,232.45 790,200.00 (728,967.55) 7.7% 56,557.29 719,500.00 7.9% - - - 0.0% 35.00 - 100.0 - 0.0% - 1,000.00 0.0% 5,000.00 (5,000.00) 0.0% - 1,000.00 0.0% 1,000.00 (1,000.00) 0.0% 300.00 250.00 120.0% 61,232.45 61,232.45 796,200.00 (734,967.55) 7.7% 56,892.29 721,750.00 7.9% 10,436.51 10,436.51 241,318.00 230,881.49 4.3% 4,732.05 208,737.00 2.3% 10.12 10.12 34,175.00 34,164.88 0.0% - 33,150.00 0.0 565.04 565.04 146,350.00 145,784.96 0.4% 2,026.70 146,450.00 1.4% 512.70 512.70 11,250.00 10,737.30 4.6% 264.40 8,050.00 3.3% - - 116, 000.00 116, 000.00 0.0% - 111, 200.00 0.0 - - 128,000.00 128,000.00 0.0% - 128,000.00 0.0% 729,243.00 729,243.00 193,992.00 (535,251.00) 375.9% 125,239.50 193,932.00 64.6% - - - 0.0% - - 0.0% TOTAL EXPENDITURES 740,767.37 740,767.37 871,085.00 130,317.63 85.0% 132,262.65 829,519.00 15.9 TOTAL REVENUE OVER (UNDER) EXPENDITURES (679,534.92) (679,534.92) (74,885.00) (604,649.92) (75,370.36) (107,769.00) Comments EXPENSES: Debt Service The January 2015 debt service includes the $595,000 principal pay-off of the refinanced debt in addition to the 2015 regular principal payment of $135,000. The refinancing proceeds were received in November 2014 with the final pay-off in 2015. Summary Income Statement HATS Fund January 31, 2015 TOTAL REVENUES 31,584.37 31,584.37 797,600.00 (766,015.63) 4.0% 76,395.58 779,700.00 9.8% EXPENDITURES Wages & Benefits Month of YTD Actual 57,898.00 2015 Budget 11.6% YTD Actual 52,235.00 8.8% Supplies January 2015 January 2015 2015 Budget Balance % Used January 2014 2014 Budget % Used REVENUES: 1,802.08 1,802.08 159,700.00 157,897.92 1.1 % 2,594.07 147,500.00 1.8% Intergovernmental 6,027.50 6,027.50 151,500.00 (145,472.50) 4.0% 6,027.50 147,070.00 4.1 Charges for Services 25,556.87 25,556.87 546,000.00 (520,443.13) 4.7% 70,368.08 535,000.00 13.2 Investment Earnings - - 750.00 (750.00) 0.0% - 1,100.00 0.0% Reimbursements 2,500.00 (2,500.00) 0.0% 2,500.00 0.0% Transfers -In - - 96,850.00 (96,850.00) 0.0% - 94,030.00 0.0% TOTAL REVENUES 31,584.37 31,584.37 797,600.00 (766,015.63) 4.0% 76,395.58 779,700.00 9.8% EXPENDITURES Wages & Benefits 6,724.89 6,724.89 57,898.00 51,173.11 11.6% 4,577.62 52,235.00 8.8% Supplies 16,998.89 16,998.89 546,925.00 529,926.11 3.1% 57,548.36 536,825.00 10.7% Services & Charges 1,802.08 1,802.08 159,700.00 157,897.92 1.1 % 2,594.07 147,500.00 1.8% Miscellaneous Expenses - - 6,550.00 6,550.00 0.0% - 5,100.00 0.0% Depreciation Expense - - 0.0% - 0.0% Capital Outlay 26,527.00 26,527.00 0.0% 37,960.00 0.0% Debt Service - - 0.0% - 0.0 Transfers -Out - - - - 0.0% - - 0.0 TOTAL EXPENDITURES 25,525.86 25,525.86 797,600.00 772,074.14 3.2% 64,720.05 779,620.00 8.3% TOTAL REVENUE OVER (UNDER) EXPENDITURES 6,058.51 6,058.51 6,058.51 11,675.53 80.00 Comments REVENUES: Charges for Services This income category consists of the fuel revenue from various governmental entities and City departments. EXPENSES: Supplies This expense category consists of the fuel purchased for use by various governmental entities and City departments. Summary Income Statement Compost Fund January 31, 2015 Month of YTD Actual 2015 Budget YTD Actual January 2015 January 2015 2015 Budget Balance % Used January 2014 2014 Budget % Used REVENUES: Sales -Bagged Product 120,859.73 84,163.18 120,859.73 2,497,000.00 (2,376,140.27) 4.8% 65,554.89 2,288,300.00 2.9% Sales - Bulk Product 261.26 (53,000.00) 261.26 187,160.00 (186,898.74) (1,054,568.00) 0.1% 85.44 175,000.00 0.0% Sales - Other 3,191.95 3,191.95 45,000.00 (41,808.05) 7.1% 370.06 45,550.00 0.8% Charges for Services 285.00 6.1% 285.00 58,500.00 (58,215.00) 5.2 0.5% (1,733.54) 133,500.00 -1.3% Investment Earnings - - 5,000.00 (5,000.00) 5,931.30 0.0% 5,000.00 0.0% Reimbursements 12,501.51 1,000.00 (1,000.00) 157,848.49 0.0% 7.3% 1,000.00 0.0% Other Revenues 12.4% Freight 13,046.64 - 13,046.64 0.0% - 0.0% TOTAL REVENUES 124,597.94 124,597.94 2,793,660.00 (2,669,062.06) 4.5% 64,276.85 2,648,350.00 2.4% EXPENDITURES: Cost of Sales 84,163.18 84,163.18 2,357,500.00 2,273,336.82 3.6% 50,741.61 1,947,380.00 2.6% Inventory Cost Adjustment (53,000.00) (53,000.00) (1,054,568.00) (1,001,568.00) 5.0% (38,834.28) (924,340.00) 4.2% Wages & Benefits 49,678.03 49,678.03 818,164.00 768,485.97 6.1% 40,231.44 780,684.00 5.2 Supplies 1,647.39 1,647.39 154,500.00 152,852.61 1.1 % 5,931.30 134,500.00 4.4% Services & Charges 12,501.51 12,501.51 170,350.00 157,848.49 7.3% 18,773.60 151,555.00 12.4% Freight 13,046.64 13,046.64 153,000.00 139,953.36 8.5% 3,413.42 180,000.00 1.9% Miscellaneous Expenses 6.27 6.27 13,500.00 13,493.73 0.0% 128.00 13,000.00 1.0% Depreciation Expense - - 142,600.00 142,600.00 0.0% - 225,600.00 0.0% Capital Outlay 13,458.00 13,458.00 250,000.00 236,542.00 5.4% 6,279.16 157,888.00 4.0% Transfers -Out - - 110,000.00 110,000.00 0.0% - 102,847.00 0.0% TOTAL EXPENDITURES 121,501.02 121,501.02 3,115,046.00 2,993,544.98 3.9% 86,664.25 2,769,114.00 3.1 TOTAL REVENUE OVER (UNDER) EXPENDITURES 3,096.92 3,096.92 (321,386.00) 324,482.92 (22,387.40) (120,764.00) Summary Income Statement Refuse Fund January 31, 2015 Month of YTD Actual 2015 Budget YTD Actual January 2015 January 2015 2015 Budget Balance % Used January 2014 2014 Budget % Used REVENUES: Refuse Sales 94,922.03 94,922.03 1,133,700.00 (1,038,777.97) 8.4% 94,698.62 1,138,287.00 8.3% Intergovernmental - - 12,500.00 (12,500.00) 0.0% - 12,500.00 0.0% Investment Earnings 2,500.00 (2,500.00) 0.0% 2,500.00 0.0% Reimbursements - 0.0% - 0.0% Fund Balance - - 0.0% - 0.0% TOTAL REVENUES 94,922.03 94,922.03 1,148,700.00 (1,053,777.97) 8.3% 94,698.62 1,153,287.00 8.2% EXPENDITURES: Wages & Benefits 14,393.58 14,393.58 179,288.00 164,894.42 8.0% 8,418.52 153,350.00 5.5% Supplies 377.38 377.38 65,400.00 65,022.62 0.6% 1,506.37 68,500.00 2.2% Services & Charges 766.72 766.72 702,650.00 701,883.28 0.1% 50,653.11 720,873.00 7.0% Miscellaneous Expenses 213.81 213.81 3,250.00 3,036.19 6.6% 32.00 1,250.00 2.6% Depreciation Expense - - 131,500.00 131,500.00 0.0% - 116,100.00 0.0% Capital Outlay - 159,418.00 159,418.00 0.0% - 110,000.00 0.0% Debt Service (1,672.00) (1,672.00) 24,261.00 25,933.00 -6.9% (2,187.00) 24,260.00 -9.0% Transfers -Out - - 55,000.00 55,000.00 0.0% - 55,000.00 0.0% TOTAL EXPENDITURES 14,079.49 14,079.49 1,320,767.00 1,306,687.51 1.1% 58,423.00 1,249,333.00 4.7% TOTAL REVENUE OVER (UNDER) EXPENDITURES 80,842.54 80,842.54 (172,067.00) 252,909.54 36,275.62 (96,046.00) ■ Executive summary as of January 31, 2015 Asset allocation review Value on % of 01/31/2015 ($) portfolio A Cash 2,565,892.55 18.56 Cash 2,565,892.55 18.56 B Fixed Income 11,260,705.69 81.44 US 10,571 ,195.71 76.46 International 689,509.98 4.98 C Equity 0.00 0.00 D Commodities 0.00 0.00 E Non -Traditional 0.00 0.00 F Other 0.00 0.00 Total Portfolio M$13,826,598.24 100% Balanced mutual funds are allocated In the 'Other category Equity sector analysis Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Expected cash flow Is Thousands 37 31 25 18 A 12 6 g 0 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 2015 2016 Taxable income Total taxable income: $187,307.10 Total expected cash flow: $187,307.10 Cash flows displayed account for known events such as maturities and mandatory puts. Portfolio does not contain applicable holdings - exhibit intentionally left blank. Credit quality of bond holdings D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 24 5,315,287.09 47.24 G Not rated 0 0.00 0.00 Total 1111ff 33 $11,260,705.69 100 Report created on. February 02, 2015 Pagel of 3 A B Value on % of Effective credit rating Issues 01/31/2015 ($) port. A Aaa1AAA1AAA 6 4,395,675.27 39.03 B Aa/AA/AA 3 1,549,743.33 13.73 C A1A1A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 24 5,315,287.09 47.24 G Not rated 0 0.00 0.00 Total 1111ff 33 $11,260,705.69 100 Report created on. February 02, 2015 Pagel of 3 A B E Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income SU 1 1 1 1 1 1 a ry Includes all fixed-rate securities In the selected porfollo. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. as of January 31, 2015 Bond overview Investment type allocation Tota I q ua nt ity 11,123, 000 Total market value $11,217,668.49 % of Total accrued interest $43,037.20 Tax exempt I bond Total market value plus accrued interest $11,260,705.69 Investment type Taxable ($) deferred ($) Total ($) port. Total estimated annual bond interest $194,300.75 Certificates of deposit 5,315,287.09 0.00 5,315,287.09 47.20 Average coupon 1.76% Municipals 1,549,743.33 0.00 1,549,743.33 13.76 Average current yield 1.73 % U.S. federal agencies 4,395,675.27 0.00 4,395,675.27 39.04 Average yield to maturity 1.30 Average yield to worst 1.01 % Total $11,260,705.69 $0.00 $11,260,705.69 100 Average modified duration 1.72 Average effective maturity 3.93 Credit quality of bond holdings Bond maturity schedule $ Millions Value on % of Effective credit rating Issues 01/31/2015 ($) port. A AaatAAAtAAA 6 4,395,675.27 39.03 3.0 22.7% B Aa/AA/AA 3 1,549,743.33 13.73B A 2.5 C AIAIA 0 0.00 0.00 F 01.5 D Baa/BBVBBB 0 0.00 0.00 2.0 13.5% 13.0 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 24 5,315,287.09 47.24 1.0 G Not rated 0 0.00 0.00 3s% Total 33 $11,260,705.69 100% 0.5 2.1% M 111111111 0.0 0.0% 0.0% 0.0% 0.0% 0.0 0.0 2015 2016 2017 2018 2019 2020 2021 2022 2023 2023 2025 20262026+Other 0 Effective maturity schedule Cash, mutual funds and some preferred securities are not included. Report created on. February 02, 2015 Pagel of 2 UBS U SIncludes all fixed-rate securities In the selected porfollo. Average as of January 31, 2015 Summary of bond holdings Maturity Est annual Current Yield to Yield to Modified Year Issues Quantity income ($) yield (Fd) maturity (Fd) worst (Fd) duration yields and durations exclude Adjusted cost basis ($) Prepared for City tc Hutchinson RP 38446 •City of Hutchinson •Business Service Account Risk profile. Conservative Return Objective. Current Income Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. Unrealized gain/ loss ($) Mkt. value ($) % of bond portfolii 2015 11 2,550,000 20,884.00 0.82% 044% 044% 0.31 2,550,000 3,478.74 2,561,847.20�22.76i 2016 4 865,000 8,772.50 1.01 % 1.02 % 1.02 % 1.75 865,000 -317.80 866,683.151�721/. 2017 6 1,748,000 44,348.75 2.46% 0.96 % 0.96 % 2.15 1,780,489.67 22,017.50 1,806,981.51 ��1607y 2018 1 240,000 3,240.00 1.38 % 1.87 % 1 .87 % 3.58 240,000 -4,418.40 235,821 2702r1 2019 6 2,327,000 49,645.50 2.12% 1.94 % 1.40 % 2.71 1,086,599.55 1,259,501.65 2,356,778.031�2o.91y 2020 2 1,500,000 34,200.00 2.25% 2.03 % 1.30 % 2.17 1,499,745 19,670.00 1,527,371.25 ��13.54i 2021 1 428,000 8,560.00 2.00% 1.96 % 0.96 % 0.24 421,853.06 7,199.82 431,311.77IM3.82i 2022 0 0 NA NA NA 2023 0 0 NA NA NA 2024 2 1,465,000 24,650.00 1.68% NA NA NA 1,464,750 2,099.70 1,473,911.51 13.0ei 2025 0 0 NA NA NA 2026 0 0 NA NA NA 2027 0 0 NA NA NA 2028 0 0 NA NA NA 2029 0 0 NA NA NA 2030 0 0 NA NA NA 2031 0 0 NA NA NA 2032 0 0 NA NA NA 2033 0 0 NA NA NA 2034 0 0 NA NA NA 2035 0 0 NA NA NA 2036 0 0 NA NA NA 2037 0 0 NA NA NA 2038 0 0 NA NA NA 2039 0 0 NA NA NA 2040 0 0 NA NA NA 2041 0 0 NA NA NA 2042 0 0 NA NA NA 2043 0 0 NA NA NA 2044 0 0 NA NA NA 2044+ 0 0 NA NA NA Other 0 0 NA NA NA Total 33 11,123,000 $194,300.75 1.73% 1.30 % 1.01 % 1.72 $9,908,437.28 $1,309,231.21 $11,260,705.69 Report created on. February 02, 2015 Pagel of 7 E Bond holdings - as of January 31, 2015 (continued) Details of bond holdings Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Report created on. February 02, 2015 Page 2 of 7 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr interest ($) port. 11,123,000 1,76% 01/052019 NA 1194,300.75 1,10% 1.72 19,908,437.28 NA $11,217,668.49 100 Total Bond Portfolio 1.73% 1.01% $1,309,231.21 $43,037.20 $11,260,705.69 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. a/I ($) price ($) Accr interest ($) port. Maturing 2015 ALLY BANK UT US RT 00.9500 % CD 248,000 095% 02/09/2015 2,356.00 069% 0.03 248,000.00 100.007 248,017.36 2.21 MAT 02/09/15 FIXED RATE CD 095% 0.69% 17.36 1,136.04 /UT GOLDMAN SACHS BANK NY US 248,000 1 05% 02/09/2015 2,604.00 0.75 % 0.03 248,000.00 100.008 248,019.84 2.21 RT 01.0500 % MAT 02/09/15 1.05 % 0.75 % 1984. 1 ,255.63 FIXED RATE CD /NY DORAL BANK PR RT 00.9500 % CD 248,000 095% 02/10/2015 2,356.00 068% 0.03 248,000.00 100.008 248,019.84 2.21 MAT 02/10/15 FIXED RATE CD 095% 0.68% 1984. 1,123.13 /PR GE CAP BK UT US RT 01.1000%1 5,000 1 10% 06/08/2015 1,265 00 0.48 % 0.35 115,000.00 100.219 115,251 85 1.03 MAT 06/08/15 FIXED RATE CD /UT A 1.10 % 048% 251.85 I 180 22j,10W BANK LEUMI NY US RT CD 249,000 0.80% 06/15/2015 1,992.00 0.08% 0.37 249,000.00 100.269 249,669.81 2.23% 00.8000 % MAT 06/15/15 FIXED 080% 008% 669.81 256.50 RATE CD/NY DISCOVER BANK DE US RT CD 248,000 1 05% 06/15/2015 2,604.00 033% 0.37 248,000.00 100.269 248,667.12 2.22 01 .0500 % MAT 06/15/15 FIXED 1.05 % 033% 667.12 349.58 RATE CD/DE BANK OF CHINA LTD US RT CD 249,000 0.30% 06/18/2015 747.00 0.40% 0.38 249,000.00 99.963 248,907.87 2.22% 00.3000 % MAT 06/18/15 FIXED 030% 040% -92.13 464.57 RATE CD EVERBANK FL US RT 00.5000 % CD 248,000 050% 06/19/2015 1,24000 046% 0.38 248,000.00 100.014 248,034.72 2.21 MAT 06/19/15 FIXED RATE CD/FL 0.50% 0.46% 34.72 767.78 STATE BK US RT 00.5000 % MAT CD 200,000 050% 06/26/2015 1,00000 047% 0.40 200,000.00 100.012 200,024.00 1.78 06/26/15 FIXED RATE CD 050% 047% 24.00 597.26 SALLIE MAE BANK UT US RT CD 248,000 110% 08/10/2015 2,728.00 0.40% 0.52 248,000.00 100.366 248,907.68 2.22 01 1000% MAT 08/10/15 FIXED 110% 040% 907.68 1 ,315.42 RATE CD WT Report created on. February 02, 2015 Page 2 of 7 E Bond holdings - as of January 31, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (MdylFitchlS&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2017 Effective rating/ MASSACHUSETTS DEPT TRANS Aa3/AA4NR TAX SRBRV BE/R/ 2.408 Est annual 010117 DTD 113011 IMA Adjusted FED FARM CREDIT BANK 04.875 Aaa/AAA/AA+ % of NWNWNR Underlying rating 1.32% 235 COMENITY BANK DE US RT Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (MdylFitchlS&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. all ($) price ($) Accr interest ($) port. Maturing 2015 SAFRA NATL BK NY US RT CD 249,000 0.80 % 08/17/2015 1,992.00 009% 0.54 249,000.00 100.385 249,958.65 2.23 00.8000 % MAT 08/17/15 FIXED 080% 009% 958.65 922.32 RATE CD/NY Total 2015 2,550,000 0.82% 05/23/2015 $20,884.00 0.44% 0.31 $2,550,000.00 $2,553,478.74 22.76 0.82% 0.44% $3,478.74 $8,368.46 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (MdylFitchlS&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2016 AMERICAN EXPRESS C NY US RT CD 145,000 1 25% 08/09/2016 1,812.50 071% 1.50 145,000.00 100.812 146,177.40 1.30 01.2500% MAT 08/09/16 FIXED 1.24% 0.71% 1,177.40 869.01 RATE CDINY BMW BANK NORTH AME UT US CD 240,000 095% 11/14/2016 2,280.00 1.05 % 1.77 240,000.00 99.814 239,553.60 2.14% RT 00.9500 % MAT 11/14/16 095% 1.05 % -446.40 487.23 FIXED RATE CD /UT CAPITAL ONE BANK U VA US RT CD 240,000 1.00% 11/14/2016 2,400.00 1.10% 1.77 240,000.00 99.814 239,553.60 2.14% 01.0000% MAT 11/14/16 FIXED 1.00% 1.10% -446.40 526.03 RATE CD/VA FIRSTBANK P R SANT PR RT CD 240,000 095% 12/12/2016 2,280.00 1.09 % 1.85 240,000.00 99.749 239,397.60 2.13 00.9500% MAT 12/12/16 FIXED 095% 1.09% -602.40 118.69 RATE CD /PR Total 2016 865,000 1.01% 11/06/2016 $8,772.50 1.02% 1.75 $865,000.00 $864,682.20 7.71 1.01% 1.02% $-317.80 $2,000.95 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (MdylFitchlS&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2017 1.00% 1.88 MASSACHUSETTS DEPT TRANS Aa3/AA4NR TAX SRBRV BE/R/ 2.408 NWNWNR 010117 DTD 113011 IMA 0.59% 1.89 FED FARM CREDIT BANK 04.875 Aaa/AAA/AA+ DUE 011717 DTD 010907 FC NWNWNR 07172007 1.32% 235 COMENITY BANK DE US RT CD 01.1500% MAT 06/19/17 FIXED -777.00 RATE JUMBO CD IDE 500,000 2.41 % 01/01/2017 431,000 4.88 % 01/17/2017 11 200,000 1 15% 06/192017 12,040.00 1.00% 1.88 510,176.73 102.670 2.35 % 1.00 % 3,173.27 21,011.25 0.59% 1.89 453,31294 108.351 450% 059% 13,679.87 2,300.00 1.32% 235 200,000.00 99.612 1.15 % 1.32 % -777.00 513,350.00 458% 1,003 33 466,992 81 416 817.10 199,223.00 1.78 176.44 Report created on. February 02, 2015 Page 3 of 7 E Bond holdings - as of January 31, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Report created on. February 02, 2015 Page 4 of 7 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. all ($) price ($) Accr interest ($) port. Maturing 2017 GE CAP UT US RT %M- 130,000 1 75% 08103/2017 2,275.00 1.36 % 2.45 130,000.00 100.968 131,258.40 1.17 C0 MAT 08/0303 RATE /17 FIXED RATE CD 1.73 % 1.36 % 1,258.40 168.29 /UT GECAP RETAIL BK UT US RT CD 247,000 1 75% 08103/2017 4,322.50 1.36 % 2.43 247,000.00 100.968 249,390.96 2.22 01.7500% MAT 08/03/17 FIXED 1.73 % 1.36% 2,390.96 2,131.64 RATE CD WT SUN NATLBK NJ US RT CD 240,000 1.00% 10/03/2017 2,400.00 0.64% 2.64 240,000.00 100.955 242,292.00 2.16% 01.0000% MAT 10/03/17 FIXED 0.99% 0.64% 2,292.00 177.53 RATE CD /NJ Total 2017 1,748,000 2.58% 04/16/2017 $44,348.75 0.96% 2.15 $1,780,489.67 $1,802,507.17 16.07 2.46% 0.96% $22,017.50 $4,474.34 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2018 ENERBANK UT US RT 01.3500 % CD 240,000 1 35% 10/04/2018 3,240.00 1.87 % 3.58 240,000.00 98.159 235,581 60 2.10 MAT 10/04/18 FIXED RATE CD 1.38 % 1.87 % -4,418.40 239.67 /UT Total 2018 240,000 1.35% 10/04/2018 $3,240.00 1.87% 3.58 $240,000.00 $235,581.60 2.10 1.38% 1.87% $-4,418.40 $239.67 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2019 RIVERSIDE CA CMNTY COLGE Aa21NR/AA 500,000 2.35 % 08101/2019 11,725.00 1.55 % 4.22 506,599.55 103.466 517,330.00 4.61 TAX SRB BE/R/ 2.345 NR/NANR 2.27% 1.55% 10,730.45 5,862.50 080119 DTD 052914/CA AMERICAN EXPRESS F UT US RT 247,000 2.15 % 11/13/2019 5,310.50 2.26 % 4.50 0.00 99.520 245,814.40 2.19 02.1500% MAT 11/13/19 FIXED r- 2.16% 2.26% 245,814.40 1,149.40 RATE CD WT A M CIT BK SALT LAKE C UT US RT CD 240,000 2.10% 11/13/2019 5,040.00 2.20% 4.51 240,000.00 99.564 238,953.60 2.13 02.1000%MAT 11/13/19FIXED 2.11% 2.20% -1,046.40 1,090.85 RATE CD WT BARCLAYS BK DE US RT CD 240,000 2.05 % 12/17/2019 mi 4,920.00 2.18 % 4.61 240,000.00 99.403 238,567.20 2.13 02.0500% MAT 12/17/19 FIXED 2.06% 2.18% -1,432.80 606.58 RATE CD IDE Report created on. February 02, 2015 Page 4 of 7 E Bond holdings - as of January 31, 2015 (continued) Maturing 2019 AMERICAN EXPRESS C UT US RT 02.1500% MAT 12/18/19 FIXED RATE CD WT FNMA BOND 02.050 % DUE 123019 DTD 123014 FC 06302015 Total 2019 Maturing 2020 MASS ST GO CONSOL W TAX SR B BE/R/ 2.090 050120 DTD 052814 /MA FFCB BOND 02.375 % DUE 111020 DTD 111014 FC 05102015 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Effective rating/ 428,000 2.00% 10/26/2021 2.25% Est annual $19,670.00 Adjusted 3.82 % of Underlying rating Est annual 0.96% Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Accr interest ($) port. Maturing 2021 (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. CD 100,000 2.15% 12/18/2019 2,150.00 2.22% 4.60 100,000.00 99.676 99,676.00 0.89 100.00 2.00% 0.96% 7,199.82 216% 2.22 % -324.00 NWNWNR 259.18 2.00% Aaa/AAA/NR 1,000,000 2.05% 12/30/2019 06/30/2015 20,500.00 1.93% 0.42 0.00 100.576 1,005,760.00 8.97% NWNWNR 100.00 2.04% 0.66% 1,005,760.00 1,708.33 2,327,000 2.13% 11/15/2019 $49,645.50 1.94% 2.71 $1,086,599.55 $2,346,101.20 20.91 2.12% 1.40% $1,259,501.65 $10,676.83 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Aal/AA+IAA+ 500,000 2.09% 05/01/2020 10,450.00 171% 4.94 499,995.00 101.917 509,585.00 4.54% NWNWNR 2.05% 1.71% 9,590.00 2,612.50 Aaa/AAA/AA+ 1,000,000 2.38% 11/10/2020 11/10/2015 23,750.00 2.19% 0.77 999,750.00 100.983 1,009,830.00 9.00% NWNWNR 100.00 2.35% 1.10% 10,080.00 5,343.75 Total 2021 428,000 2.00% 10/26/2021 2.25% 1.30% $19,670.00 $7,956.25 3.82 Effective rating/ Est annual 0.96% Adjusted $2,258.89 % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2021 (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. FNMA NTS 02.000 % DUE Aaa/AAA/AA+ 428,000 2.00% 10/26/2021 04/26/2015 8,560.00 1.96% 0.24 421,853.06 100.246 429,052.88 3.82% 102621 DTD 072612 FC NWNWNR 100.00 2.00% 0.96% 7,199.82 2,258.89 8.93% 10262012 NWNWNR 100.00 2.00% NA 1,830.00 6,222.22 Total 2021 428,000 2.00% 10/26/2021 $8,560.00 1.96% 0.24 $421,853.06 $429,052.88 3.82 2.00% 0.96% $7,199.82 $2,258.89 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2024 FHLB BOND STEP-UP 02.000 % Aaa/NWAA+ 1,000,000 2.00% 10/09/2024 04/09/2015 20,000.00 NA NA 999,750.00 100.158 1,001,580.00 8.93% DUE 100924 DTD 100912 FC NWNWNR 100.00 2.00% NA 1,830.00 6,222.22 04092013 Report created on. February 02, 2015 Page 5 of 7 E Bond holdings - as of January 31, 2015 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Effective rating/ Effective rating/ Est annual Adjusted Underlying rating % of YTM (%B Modified Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond Accr interest ($) (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. all ($) price ($) Accr interest ($) port. Maturing 2024 1.73% 1.01% $1,309,231.21 $43,037.20 FEDERAL HOME W BANK 01.000 Aaa/NAAA+ 465,000 1.00% 11/26/2024 02/26/2015 4,650.00 NA NA 465,000.00 100.058 ff 465,269J0 4.15% DUE 112624 DTD 112614 NR/NANR 100.00 1.00% NA 269.70 839.58 STEP UP CALL Total 2024 1,465,000 1.68% 10/25/2024 $24,650.00 NA $1,464,750.00 $1,466,849.70 13.08 1.68% NA $2,099.70 $7,061.81 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr interest ($) port. 11,123,000 1.76% 01/05/2019 NA $194,300.75 1.30% 1.72 $9,908,437.28 NA $11,217,668.49 100 Total Bond Portfolio 1.73% 1.01% $1,309,231.21 $43,037.20 $11,260,705.69 Report created on. February 02, 2015 Page 6 of 7