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cp02-10-2015No Workshop AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 10, 2015 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Peace Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF JANUARY 27, 2015 [Action] — Move to approve/reject the minutes of the regular meeting of January 27, 2015 5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14392 - RESOLUTION ESTABLISHING SUPPORT FOR IMPROVEMENTS TO HIGHWAY 212 2. RESOLUTION NO. 14393 —RESOLUTION ESTABLISHING FUNDING FOR LUCE LINE STATE TRAIL IMPROVEMENTS 3. RESOLUTION NO. 14394 — RESOLUTION AMENDING CITY OF HUTCHINSON POSITION CLASSIFICATION ASSIGNMENT TABLE (b) CONSIDERATION FOR APPROVAL OF REVISIONS TO ASSESSMENT ROLLS FOR 715 HIGHWAY 7 EAST (c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE TO 3M CLUB ON MARCH 27, 2015, AND SEPTEMBER 26, 2015, AT 3M CLUB BUILDING (d) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY CONSUMPTION & DISPLAY PERMIT TO HUTCHINSON CENTER FOR THE ARTS ON FEBRUARY 22, 2015 (e) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2015 PAVEMENT MANAGEMENT PROGRAM PROJECT (LETTING NO. 3, PROJECT NO. 15-03) (f) CONSIDERATION OF RATIFICATION OF CITY BOARD/COMMISSION APPOINTMENTS REAPPOINTMENT OF WARRAN SCHUFT AND JUDY KLAWITTER TO SENIOR ADVISORY BOARD TO JANUARY 2018 CITY COUNCIL AGENDA FEBRUARY 10, 2015 - APPOINTMENT OF STEVE MULDER, JOHN HAS SINGER AND ROGER TIEDE TO CHARTER COMMISSION TO AUGUST 2018 (g) CONSIDERATION FOR APPROVAL OF SETTING BOARD OF APPEAL AND EQUALIZATION HEARING FOR APRIL 15, 2015, AT 5:30 P.M. (h) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR DAN JOCHUM TO ATTEND NATIONAL PLANNING CONFERENCE IN SEATTLE, WASHINGTON FROM APRIL 17-22,2015 (i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A [Action] — Motion to approve/rej ect those items contained under the consent agenda. 8. PUBLIC HEARINGS — 6:00 P.M. 10 min. (a) REVIEW OF SMALL CITIES DEVELOPMENT PROGRAM RENTAL REHAB GRANT APPLICATION [Action] — Motion to close public hearing 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise policy. Always looking toward the Juture, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS 5 min. (a) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14388 TO SUPPORT A SMALL CITIES DEVELOPMENT PROGRAM RENTAL REHAB PROJECT [Action] — Motion to approve/reject Resolution No. 143 88 to Support a Small Cities Development Program Rental Rehab Project (b) CLOSED SESSION PURSUANT TO MINN. STAT. 13D.05 TO DISCUSS LITIGATION STRATEGY UNDER THE ATTORNEY-CLIENT PRIVILEGE AS IT RELATES TO HWY 7 EAST PROPERTY DETACHMENT PETITION OF SCOTT EXSTED, MINNESOTA OFFICE OF ADMINISTRATIVE HEARINGS FILE NO. D-522, HUTCHINSON/HUTCHINSON TOWNSHIP [Action] — Motion to approve/reject moving into closed session. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM DECEMBER 1, 2014 13. MISCELLANEOUS 14. ADJOURN 2 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 27, 2015 1. CALL TO ORDER — 5:30 P.M. Ma or Gary Forcier called the meeting to order. Members present were Mary Christensen, John L%ahl, Bill Arndt, and Chad Czmowski. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer. 2. INVOCATION — Pastor Mark Richardson, Christ the King Lutheran Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS Ron Kalenberg, 107 Mark Drive, presented before the Council. Mr. Kalenberg commented on the home that is being proposed to be moved in in his neighborhood. Mr. Kalenberg stated that he, as well as some of his neighbors, feel that the single-family home is out of character of the neighborhood. 6. MINUTES (a) REGULAR MEETING OF JANUARY 13, 2015 Motion by Arndt, second by Christensen, to approve the minutes of the regular meeting of January 13, 2015. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14384 —RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND WELLS FARGO BANK 2. RESOLUTION NO. 14385 —RESOLUTION ESTABLISHING NO PARKING RESTRICTIONS — SECOND AVENUE SE RECONSTRUCTION PROJECT 3. RESOLUTION NO. 14386 - RESOLUTION IN SUPPORT OF GRANT APPLICATION FOR LUCE LINE TRAIL GRAND OPENING CEREMONY (b) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE MOVING OF AN EXISTING SINGLE FAMILY DWELLING WITH ATTACHED GARAGE TO 141 MORNINGSIDE DRIVE NE, CROW RIVER HABITAT FOR HUMANITY, APPLICANT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14382) 2. CONSIDERATION OF SITE PLAN APPROVAL FOR 964 HWY 15 SOUTH, CITY COUNCIL MINUTES JANUARY 27, 2015 HUTCHINSON, MINNESOTA, RETAIL PARTNERS HUTCHINSON, LLC, APPLICANT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14357) (c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE TO HUTCHINSON ROTARY FOUNDATION ON APRIL 17, 2015, AT CROW RIVER GOLF CLUB (d) CONSIDERATION FOR APPROVAL OF ISSUING CATERER'S PERMIT TO J&N SCHLAGEL ON FEBRUARY 12, 2015, AT 16919 HWY 7 EAST (FACTORY DIRECT) (e) CONSIDERATION FOR APPROVAL OF AMENDMENT TO CITY/RURAL FIRE DEPARTMENT AGREEMENT WITH BOON LAKE TOWNSHIP (f) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC HEARING FOR FEBRUARY 10, 2015, AT 6:00 P.M. TO REVIEW SMALL CITIES DEVELOPMENT PROGRAM RENTAL REHAB GRANT APPLICATION (g) APPOINTMENT OF BRAD WICK TO PLANNING COMMISSION TO MARCH 2020 (FILLING JOHN LOFDAHL' S TERM) (h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A Items 7(b)1, 7(b)2 and 7(e) were pulled for separate discussion. Motion by Lofdahl, second by Arndt, to approve those items contained under the consent agenda with the exception of the items noted above. Motion carried unanimously. Item 6(e had further discussion. Council Member Arndt asked what the underlying issue was of reducing the service territory in Boon Lake Township. Fire Chief Mike Schumann explained that previously Boon Lake Township was serviced by four fire department districts. Because of realignment within Boon Lake Township, they have reduced the service to two fire districts, being Hutchinson and Buffalo Lake. Motion by Arndt, second by Christensen, to approve Item 6(e). Motion carried unanimously. Item 6(b)1 had further discussion. Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that this item was requested to be considered separately mainly due to some typographical errors in the adoption date and property description. A revised Resolution was presented to the Council. Council Member Christensen noted that she has received some concerns from residents that a single-family home is being proposed when it sits among mainly townhomes and duplexes. Mr. Jochum explained that the conditional use permit is only required because of the moving in of a home. The neighborhood is zoned for single-family and multi -family. The owners own the property and if they wished to construct a single-family home instead, ultimately all they would have to do is apply for a building permit, which would not require a conditional use permit or any kind of Planning Commission/Council approval. Motion by Czmowski, second by Arndt, with Lofdahl abstaining, to approve Item 6(b)l. Motion carried unanimously. Item 6(b)2 had further discussion. Mr. Jochum explained that a typographical error in the adoption date was in the Resolution that was included in the packet. That has been corrected and has been put 2 CITY COUNCIL MINUTES JANUARY 27, 2015 before the Council for consideration. Motion by Czmowski, second by Christensen, to approve Item 6(b)2. Motion carried unanimously. 7A. CONSENT AGENDA (a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Motion by Lofdahl, second by Arndt, with Forcier abstaining, to approve Council Check Register B. Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF ISSUING ONSALE INTOXICATING LIQUOR LICENSE TO VFW POST 906 Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the VFW Post 906 currently holds a club liquor license and has applied for an on -sale intoxicating liquor license. City code requires that all new licenses have a public hearing. Mr. Sebora noted that there is nothing to deter granting such license to the VFW. Motion by Christensen, second by Lofdahl, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Czmowski, to approve issuing on -sale intoxicating liquor license to VFW Post 906. Motion carried unanimously. 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise policy. Always looking toward the juture, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF RESOLUTION OF SUPPORT FOR MCLEOD HISTORY PARTNERSHIP DEVELOPMENT PROGRAM PLANNING GRANT AND PLEDGING OF CITY FUNDS TO HISTORIC HUTCHINSON FOR 2016 - ADOPTING RESOLUTION NO. 14387 Matt Jaunich, City Administrator, explained that a revised Resolution has been put before the Council to consider. The Resolution has been revised to remove funding pledges by the City of Hutchinson until a legal review can be conducted on the authority for the City to do so. Therefore, the Resolution solely supports the McLeod County Historical Society's grant application to the Minnesota Historical Society for a cooperative partnership grant. Lori Pickel-Stangel, McLeod County Historical Society Executive Director, presented before the Council. Ms. Pickel-Stangel provided detail on the purpose of the grant application which is mainly to hire a position to establish a cooperative partnership between the McLeod County Historical Society, Historic Hutchinson and the Glencoe Preservation Society. The position would serve as a developer and director for the partnership for one year. After the grant period, the partnership is hoping to retain the employee for future grant writing and to carry out plans that benefit all of the partners. CITY COUNCIL MINUTES JANUARY 27, 2015 Motion by Lofdahl, second by Arndt, to approve Resolution No. 14387. Motion carried unanimously. Council Member Arndt thanked Ms. Pickel-Stangel for the presentations given at the Historical Society over the last year on railroads. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM JANUARY 6, 2015 (b) SNOW REMOVAL — ICE CONTROL REPORT FROM DECEMBER 2014 (c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FOR DECEMBER 16, 2014 (d) PUBLIC ARTS COMMISSION MINUTES FROM DECEMBER 11, 2014 (e) PLANNING COMMISSION MINUTES FROM NOVEMBER 18, 2014 (f) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2014 (g) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR DECEMBER 2014 13. MISCELLANEOUS Bill Arndt — Council Member Arndt asked if when Jefferson Street was rebuilt was it intended to slope the street to have all the water drain to the east. Kent Exner, City Engineer, explained that typically that is not done unless it is absolutely necessary based on the lay of the land and to not adversely impact the property owners and their driveways. John Lofdahl — Council Member Lofdahl provided suggestions that he felt the Charter Commission should discuss. Those items include reviewing the organizational meeting date, mayoral terms, and Council involvement in the hiring of department directors. Kent Exner — Mr. Exner spoke about Hwy 212 improvement legislation that is being introduced by Rep. Gruenhagen. Mr. Exner noted that the City of Hutchinson will be supporting that legislation in whatever way possible. These improvements will be to make two lanes to four lanes in two different sections of Hwy 212. Council Member Arndt recommended adopting a Resolution showing the City's support for the Hwy 212 improvements. Kent Exner also spoke about companies that have been reaching out to residents who offer insurance on water lines. Mr. Exner explained that these are legitimate businesses, however he wanted to remind the public that the City provides limited repair cost reimbursement from the main to the property line. However, Mr. Exner noted that property owners are responsible for their utility services in their entirety per City ordinance. Mr. Exner also noted that a neighborhood meeting will be held February 17, 2015, on the Golf Course Road/Shady Ridge Road project. Matt Jaunich — Mr. Jaunich noted that candidate filings open February 10, 2015, for Council Member Seat 3. .19 CITY COUNCIL MINUTES JANUARY 27, 2015 Mr. Jaunich also mentioned that contract negotiations will be beginning shortly on the reneptiation of the contract with the police labor union. He asked that two council members be appointed to serve on the negotiation committee. Motion by Lofdahl, second by Czmowski, to appoint Christensen and Forcier to the police union labor negotiation committee. Motion carried unanimously. 14. ADJOURN Motion by Christensen, second by Arndt, to adjourn at 6:20 p.m. Motion carried unanimously. RESOLUTION NO. 14392 RESOLUTION ESTABLISHING SUPPORT FOR IMPROVEMENTS TO U.S. HIGHWAY 212 WHEREAS, the City of Hutchinson has been assigned an Inter -Regional Corridor by the Minnesota Department of Transportation (MnDOT) consisting of State Trunk Highway 22 to U.S. Highway 212; and WHEREAS, the City of Hutchinson is a regional population center currently not provided direct access to a four -lane highway system; and WHEREAS, the City of Hutchinson has significant transportation needs relative to commercial, industrial, agricultural, commuter and recreational traffic; and WHEREAS, U.S. Highway 212 from Glencoe, MN, through Carver County continues to have two segments within this corridor that remain as two-lane undivided roadway with significant capacity and safety concerns. THEREFORE, BE IT RESOLVED that the City of Hutchinson supports improvements to U.S. Highway 212 within the State of Minnesota. Adopted by the Hutchinson City Council this 10th day of February, 2015. Gary Forcier, Mayor Attest: Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution Establishing Funding for Luce Line State Trail Improvements Department: PW/Eng LICENSE SECTION Meeting Date: 2/10/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Per recent direction from the Resource Allocation Committee, City staff forwards the attached Resolution for the City Council's consideration. City staff will be available at the meeting to provide additional background information and answer any questions. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 111,369.00 Total City Cost: $ 111,369.00 Funding Source: Community Improvement Fund Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14393 RESOLUTION ESTABLISHING FUNDING FOR LUCE LINE STATE TRAIL IMPROVEMENTS WHEREAS, the City of Hutchinson has been an active partner to the Minnesota Department of Natural Resources (MnDNR) during the development, funding and implementation of recent Luce Line State Trail improvement projects; and WHEREAS, a segment of the Luce Line State Trail alignment (approximately 2.36 miles) exists within the City of Hutchinson; and WHEREAS, the City of Hutchinson has primarily funded (including federal grants) and constructed the existing bituminous surfacing of the Luce Line State Trail within municipal limits; and WHEREAS, the majority of the existing bituminous trail surfacing has become significantly deteriorated and potentially unsafe in some areas; and WHEREAS, the MnDNR administered a recent construction bid letting that included an alternate bid in the amount of $202,738.00 to address the resurfacing of the Luce Line State Trail within City of Hutchinson municipal limits; and WHEREAS, the MnDNR has communicated that limited dedicated funding remains to fully address the work within the alternate bid and requested that the City of Hutchinson contribute $111,369.00 (50% of the construction bid plus a $10,000 construction contingency amount) to fund this work within the City of Hutchinson. THEREFORE, BE IT RESOLVED that the City of Hutchinson dedicates a not -to -exceed amount of $111,369.00 from the City's Community Improvement Fund for project cost sharing relative to the proposed improvements to the Luce Line State Trail within the City of Hutchinson. Adopted by the Hutchinson City Council this 10th day of February, 2015. Gary Forcier, Mayor Attest: Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Resolution No. 14394 - 2015 City Compensation. Plan/Class. Table Amendment Department: Planning/Administration LICENSE SECTION Meeting Date: 2/10/2015 Application Complete N/A Contact: Dan Jochum or Matt J. Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached is Resolution No. 14394, which is a slightly amended 2015 City Compensation Plan. Please note that this policy, would replace Resolution No. 14360 that was adopted by the City Council on December 9, 2014. The only change in the Plan is changing the Grade 2 Permit Technician position from Part Time (PT) to Full Time. This item was budgeted for within the 2015 Building Department Budget. If there are any questions on this item please contact Dan Jochum or Matt Jaunich. BOARD ACTION REQUESTED: Approval of amended 2015 City of Hutchinson Compensation Plan. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 140 14394 CITY OF HUTCHINSON 2015 COMPENSATION PLAN RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JIANUARY'' February 10, 2015 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Plan Objectives • To establish and maintain a compensation plan that enables the City of Hutchinson to be highly competitive within our defined market. • To lead or exceed the market in attracting and retaining qualified, reliable and motivated employees who are committed to quality and excellence for those we serve. • To ensure, subject to the financial condition of the City, that employees receive fair and equitable compensation in relation to their individual contributions to the City's success. • To follow the principles of pay equity in establishing and maintaining pay relationships among positions based on the categories of the Stanton Point Factor System. • To ensure program flexibility necessary to meet changing economic, competitive, technological, and regulatory conditions encountered by the City. • To balance compensation and benefit needs with available resources. B. Plan Structure The compensation plan specifies salary range minimums and maximums. The intent of each salary grade is to fall within 80% and 115% of identified market for positions within the grade. (See Attachment B) Each numbered pay grade in the basic table consists of the following: 1. Salary Minimum: The lowest amount paid to an employee in a specific job grade or class. No employee will receive less than the minimum rate. (80% of market) 2. Salary Mid -point: The middle of the salary range. (97.5% of market) 3. Market Rate: The market rate represents the competitive rate for an employee who is fully functional within their current position. (100%) 4. Salary Maximum: The difference between the salary market rate and the salary maximum represents merit pay for employee performance above that expected of a particular job. No employee will be paid above the maximum of the salary range. (115% of market). C. Open Salary Range The City shall adopt an Open Salary Range compensation plan that will allow for maximum flexibility and in -range salary administration since there are not defined or pre -calculated "steps". Employee movement within the pay grade range to which their position is assigned is based solely on performance. The open salary range concept rewards good and exceptional performers and advances employees to the market rate more quickly. (See item H. [4]) D. Position Classification Assignment The assignment table shall assign all of the various positions in the Position Classification Plan to the appropriate pay grade (See Attachment A). The City Administrator and Human Resources Director may jointly approve a reclassification of a position provided the reclassification does not exceed two grades upward or two grades downward from the current pay grade. To initiate consideration of this type of reclassification, the department director shall submit in writing the specific reasons for the reclassification. Any changes to the classification of a position of more than two pay grades shall be approved by the City Council. Requests for reclassification are normally brought before the Council each January, and at other times of the year, as needed. To initiate such a reclassification request, the department director shall submit a written request for consideration to the City Administrator and the Human Resources Director. The request shall include a description of significant or considerable changes to the position that warrant a reclassification. The City Administrator and Human Resources Director will determine if the reclassification request is to be forwarded to the City Council for consideration. E. Allocation Of New Positions When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council, after recommendation of the Human Resources Director, shall cause an appropriate job description -specification to be written for said position. F. Pay Grades 1. Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. The Council will determine any pay increase for the City Administrator. 2. Non -Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. 3. Police Patrol Positions The position of full time police patrol officer is assigned to Grade 5 on the pay plan. Temporary assignments will be made from these positions as needed for the investigative function for the department. With said assignment, there will be an additional $200.00 per month premium on top of the employee's patrol officer pay grid assignment. 4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site Monitor Positions The part-time positions of liquor store clerk, custodian, and compost site monitor have been placed in separate pay plans that recognize the specific industry labor markets in which they work. The City Administrator and the Human Resources Director, as directed by the Administrator, shall maintain the discretion to hire at any point within the range based on the qualifications, experience, market conditions or other relevant factors, to secure the best candidate for the position. G. Apprenticeship Program The City has implemented an apprenticeship program for those Water and Wastewater Department positions subject to identified employee development including required licensures/demonstrated skills, experience /longevity, and maturation in a position that directly affect the department's ability to deliver municipal services. H. Performance Evaluations 1. For all regular full time and part time employees, a performance appraisal or evaluation will be made on, at minimum, an annual basis and per city policy No. 3.08. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator/Human Resources Director. All evaluations will be forwarded to Human Resources for filing in the employee files. 2. Evaluations shall be based upon the performance of the individual in the position measured against established job performance criteria. Such criteria may include level of knowledge, skills, ability, and quality of work, personal work traits, compliance with established City or departmental rules and regulations or any other criteria that is indicative of performance. 3. The performance appraisal process is the application of performance standards to past performance. In appraising an employee, these are the basic levels of performance: Outstanding - Performance is exceptional in all areas and is recognizable as being far superior to others. Exceeds Job Requirements - Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. Meets Job Requirements - Competent and dependable level of performance. Meets performance standards of the job. Needs Improvement - Performance is deficient in certain area(s). Improvement is necessary. Unsatisfactory - Results are generally unacceptable and require immediate improvement. 4. Results The results of the employee's evaluation will normally have the following effect on his/her salary per the following Merit Increase Guide: Merit Increase Guide for Open Salary Ranges Achievement Level *Compa-ratio refers to the location of the individual in the range relative to the market. Merit/performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. For 2015, the effective date is Sunday, March 1, 2015. New employees are eligible for consideration for a merit/performance increase after one year of continuous employment, generally, the first year anniversary date. In subsequent years, eligible employees will be eligible for consideration for the merit/performance increase as specified previously and at the discretion of the department director. Application of merit/performance increases for employees appointed to the position of full time police patrol officer is subject to collective bargaining. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. The City Administrator and Human Resources Director maintain final approval responsibility for salary increases. I. Annual Market Adjustment Consideration As part of the budget preparation process, an annual market adjustment, expressed as a percentage increase, is recommended to the City Council for review and consideration for approval. 0 to 1.1 to 2.0 to 2.76 to 3.51 to 4.26 to Compa-Ratio* 1.0 1.99 2.75 3.5 4.25 5.0 80.0-84.9 0% 0% 4% 5% 6% 7% 85.0-89.9 0% 0% 4% 5% 6% 7% 90.0-94.9 0% 0% 3% 4% 5% 6% 95.0-99.9 0% 0% 2% 3% 4% 5% 100.0 — 104.9 0% 0% 0% 2% 3% 4% 105.0 — 109.9 0% 0% 0% 1 % 2% 3% 110.0 — 115.0 0% 0% 0% 0% 2% 3% *Compa-ratio refers to the location of the individual in the range relative to the market. Merit/performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. For 2015, the effective date is Sunday, March 1, 2015. New employees are eligible for consideration for a merit/performance increase after one year of continuous employment, generally, the first year anniversary date. In subsequent years, eligible employees will be eligible for consideration for the merit/performance increase as specified previously and at the discretion of the department director. Application of merit/performance increases for employees appointed to the position of full time police patrol officer is subject to collective bargaining. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. The City Administrator and Human Resources Director maintain final approval responsibility for salary increases. I. Annual Market Adjustment Consideration As part of the budget preparation process, an annual market adjustment, expressed as a percentage increase, is recommended to the City Council for review and consideration for approval. In determining a recommendation for an annual market adjustment, at least the following information shall be considered: 1. U.S., Midwest, and Minneapolis/St. Paul consumer price index changes (CPIU & CPIW) 2. Social Security calculation of cost of living increase 3. Unemployment rate 4. Employee turnover rate 5. Area wage survey 6. Legislative growth factor constraints An approved market adjustment is applied only to the City Pay Grid, and no individual market increases will be granted in 2015. If an adjustment to the pay grid results in a regular employee's wages being below the minimum rate of the grid, the wages for the affected employee(s) will be increased to the newly established minimum rate effective January 1St J. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. K. Review of the Plan As often as necessary to assure continued correct classification, the Position Classification Plan shall be reviewed by the Human Resources Director and necessary adjustments recommended to the City Council. It is recommended that a comprehensive review be completed at least every three years. L. Filing of the Plan Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following table is hereby adopted as the City Position Classification Assignment Table, to be reviewed from time to time, assigning the various positions in the Position Classification Plan to the appropriate pay grades in the table. Pay grades for regular part time (PT) positions are assigned according to job responsibilities at the discretion of the City Administrator and Human Resources Director. City of Hutchinson Position Classification Table january February 2015 Grade Position Title Grade Position Title 1 PT Office Specialist (Event Center) 5 Event Center Coordinator PT Compost Scale Operator Executive Assistant/ Paralegal PT Custodian (Fire Station/Library/Event Center) GIS Specialist Information Technology Specialist 2 P -T Permit Technician Parks Maintenance Specialist PT Human Resources Administrative Technician Police Officer (FT/PT) PT Liquor Sales Clerk Maintenance Lead Operator/Supervisor P -T Licensing Clerk Sales & Marketing Specialist PT Meter Technician Senior Engineering Specialist PT Senior Office Specialist (PRCE & W/WW) Senior Wastewater Operator PT Recreation Facility Maintenance Technician Server/Network Technician Natural Resources Specialist 3 Administrative Secretary (Engineering) Administrative Secretary (Public Works) 6 Environmental Specialist Compost Equipment Operator Recreation Services Coordinator General Maintenance Worker (City Center/Event Center) General Maintenance Worker (HATS) 8 Building Official Heavy Equipment Operator Motor Vehicle Deputy Registrar Hospital Security Guard (FT/PT) Parks Supervisor Police Records Specialist Police Sergeant Police Supplemental Services Specialist Recreation Facilities Operations Manager Parks Maintenance Equipment Operator Water Maintenance Technician 10 Police Lieutenant Senior Liquor Sales Clerk Fire Chief Wastewater Services Operator Senior Accounting Specialist 11 Controller Utility Billing Specialist (FT/PT) Public Works Manager Water/Wastewater Superintendent 4 Accountant Compost Operations Specialist 12 Compost Manager Emergency Dispatcher (FT/PT) Economic Development Director Engineering Specialist Human Resources Director Equipment Mechanic IT Director Lab Technician/WW Operator Liquor Sales Manager Lead Compost Equipment Operator Planning Director Payroll/Benefits Specialist Planning and Building Specialist 14 Police Chief/Emergency Management Director Police Investigations Specialist PRCE Director Plant Equipment Mechanic II Senior Public Works Maintenance Specialist 16 City Attorney Water Plant Operator Public Works Director/City Engineer 19 City Administrator Attachment A City of Hutchinson 2015 Compensation Plan - Pay Grid (2% increase) Mid -Pt. Mid -Pt. Market Market Grade 80% 80% 97.5% 97.5% 100% 100% 115% 115% 19 $7,733 $44.613 $9,424 $54.372 $9,666 $55.766 $11,116 $64.131 18 $7,451 $42.989 $9,081 $52.392 $9,314 $53.736 $10,711 $61.796 17 $7,170 $41.364 $8,738 $50.412 $8,962 $51.705 $10,306 $59.461 16 $6,886 $39.730 $8,393 $48.421 $8,608 $49.662 $9,899 $57.112 15 $6,606 $38.110 $8,051 $46.447 $8,257 $47.637 $9,496 $54.783 14 $6,323 $36.481 $7,706 $44.461 $7,904 $45.601 $9,090 $52.441 13 $6,041 $34.851 $7,362 $42.475 $7,551 $43.564 $8,684 $50.099 12 $5,759 $33.227 $7,019 $40.495 $7,199 $41.533 $8,279 $47.764 11 $5,475 $31.588 $6,673 $38.498 $6,844 $39.485 $7,871 $45.408 10 $5,194 $29.964 $6,330 $36.518 $6,492 $37.455 $7,466 $43.073 9 $4,911 $28.334 $5,986 $34.533 $6,139 $35.418 $7,060 $40.731 8 $4,629 $26.705 $5,641 $32.547 $5,786 $33.381 $6,654 $38.389 7 $4,347 $25.080 $5,298 $30.567 $5,434 $31.351 $6,249 $36.053 6 $4,066 $23.460 $4,956 $28.592 $5,083 $29.326 $5,845 $33.724 5 $3,782 $21.817 $4,609 $26.590 $4,727 $27.272 $5,436 $31.362 4 $3,502 $20.207 $4,269 $24.627 $4,378 $25.258 $5,035 $29.047 3 $3,218 $18.568 $3,922 $22.630 $4,023 $23.210 $4,626 $26.692 2 $2,937 $16.943 $3,579 $20.650 $3,671 $21.179 $4,222 $24.356 1 $2,654 $15.314 $3,235 $18.664 $3,318 $19.143 $3,816 $22.014 PT Custodian $13.37 $16.29 $16.71 $19.22 PT Liquor Store Clerk $10.13 $12.34 $12.66 $14.56 PT Compost Monitor $9.50 $11.58 +$11.88 $13.66 Adopted by the City Council this day of , 2015. (This replaces Resolution No. 14360) ATTEST: Matt Jaunich, City Administrator Gary Forcier, Mayor Attachment B HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Revisions to Assessment Rolls for 715 Highway 7 East Department: PW/Eng LICENSE SECTION Meeting Date: 2/10/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Due to the deferred assessments amounts associated with property at 715 Highway 7 East being deemed to be a past accounting measure relative to infrastructure improvement costs on a parcel outside of City limits at the time of the adoption of the assessments, City staff requests that the attached assessment rolls and corresponding resolutions be approved to accurately account for these changes within the City's assessment administration system. BOARD ACTION REQUESTED: Approval of Assessment Rolls and Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14391 RESOLUTION DELETING ASSESSMENTS AND ADOPTING REVISED ASSESSMENT ROLLS ASSESSMENT ROLL NO. SA -258 — L8P90-16 AND SA -305 — L1 P95-01 WHEREAS, Assessment Roll SA -258 Letting No. 8/Project No. 90-16 was adopted on May 22nd, 1990, Resolution No. 9262 and Assessment Roll SA -305 — Letting No. 9/Project No. 95-01 was adopted on October 10th, 1995, Resolution No. 10566 for improvements on Hwy 7 East; and WHEREAS, at the time of the projects and adoption of SA -258 & SA305 the following parcel was outside the city limits and was therefore not assessable at the time. It is proposed to delete the following parcel from said assessment rolls and reassess/recoup said costs when development is initiated: SA -258 Acct #13 City PID# 32-117-29-11-0040 County PID# 23.246.0030 $ 9,048.00 SA -305 Acct#02 City PID# 32-117-29-11-0040 County PID# 23.246.0030 $25,597.64 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The assessments herein described are hereby deleted from said property and shall be reassessed/recouped when development is initiated on said parcel. Adopted by the Council this 10th day of February 2015. Mayor: Gary Forcier City Administrator: Matt Jaunich CITY OF HUTCHINSON, MN COMPILED BY: C. RICE ASSESSMENT ROLL NO. 258 COMPUTED BY: C. RICE LETTING NO. 8, PROJECT NO. 90-16 CHECKED BY: J. RODEBERG ADOPTED: 5/22/1990 CONSTRUCTION OF WATERMAIN, SANITARY SEWER & APPURTENANCES REVISION: K EXNER T.H. 7 FROM 5TH AVENUE N.E. TO 600' EAST OF GARDEN DRIVE REVISION: 2/2/2015 PAGE 1 OF 1 WATERMAIN COST/FRONT FOOT SANITARY SEWER ACCESS LINE/FR WATER SERVICE LEAD COST/EACII NUMBER OF YEARS SPREAD: INTEREST RATE: $11.31 $4.12 $626.76 10 6.6% ACCOUNT NO. CITY PID NO. COUNTY PID NO. NAME & ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION LOT BLOCK ADDITION OR SUBDIVISION NO. NO. WATERMAIN FRONTAGE SEWER WATER ACCESS LEAD COST TOTAL ASSESSMENT 1 32-117-29-13-0041 MURIELFELSKA P.O. BOX 144 125'X 140' LOT 12, AUD. PLAT 23.246.0140 HUTCHINSONMN 55350 W 1/2 SEC. 32-117-29 100 1 $1,757.76 2 32-117-29-13-0050 ROBERT & KAREN PETERSON 16 GROVE ST SO .89 AC OF LOT 12, AUD. PLAT 23.246.0120 HUTCHINSONMN 55350 W 1/2 SEC. 32-117-29 110 1 $1,870.86 3 32-117-29-13-0080 KYLE & TAMMY OLSON 316 HWY 7 EAST .84 AC OF LOT 12, AUD. PLAT 23.246.0150 HUTCHINSON MN 55350 W 1/2 SEC. 32-117-29 142 1 $2,232.78 4 32-117-29-13-0060 RUSSELL & I. CHRISTENSEN TRACT 80'X 130' OFLOT 12, 326 HWY 7 EAST ALL. PLAT W 1/2 23.246.0110 HUTCHINSONMN 55350 SEC. 32-117-29 80 1 $1,531.56 5 32-117-29-13-0090 THOMAS WANGERIN TRACT 100'X 130' OFLOT 12, 105 JUDSON RD W ALL. PLTA W 1/2 23.246.0160 HUTCHINSONMN 55350 SEC. 32-117-29 100 $1,131.00 6 32-117-29-13-0100 HILLARD & H LEPEL RT 1, BOX 47-A 100'X 130' OF LOT 12, 23.246.0170 LITCHFIELD MN 55355 ALL. PLAT SEC. 32-117-29 100 $1,131.00 7 32-117-29-13-0110 ROLADN S 7 MARY L EBENT TRACT 100'x 130' OF LOT 12, 472 HWY 7 E, BOX 97 ALL. PAT W 1/2 23.246.0180 HUTCHINSONMN 55350 SEC. 32-117-29 100 $1,131.00 8 32-117-29-13-0120 LYNDON W GERNAND TRACT 100'x 130' OF LOT 12, 717 SHADY RIDGE RD, BOX 102 ALL. PLAT 2 1/2 23.246.0190 HUTCHINSONMN 55350 SEC. 32-117-29 100 $1,131.00 9 32.117-29-13-0030 FRED LUTZ - GROUP TRUST ATTN: JOHN P. THAVIS - TRUSTEE NORTHLAND BEV INC, BOX 668 5 AC OF LOT 12, ALL. PLAT 23.246.0130 NO MANKATO MN 56001 W 1/2SEC.32-117-29 324.35 $3,668.40 CITY OF HUTCHINSON, MN COMPILED BY: C. RICE COMPUTED BY: C. RICE CHECKED BY: J. RODEBERG ADOPTED: 5/22/1990 REVISION: K EXNER REVISION: 2/2/2015 ASSESSMENT ROLL NO. 258 LETTING NO. 8, PROJECT NO. 90-16 CONSTRUCTION OF WATERMAIN, SANITARY SEWER & APPURTENANCES T.H. 7 FROM 5TH AVENUE N.E. TO 600' EAST OF GARDEN DRIVE PAGE 1 OF 1 WATERMAIN COST/FRONT FOOT SANITARY SEWER ACCESS LINE/FR WATER SERVICE LEAD COSTEACII NUMBER OF YEARS SPREAD: INTEREST RATE: $11.31 $4.12 $626.76 10 6.6% 10 32-117-29-13-0040 FRED LUTz - GROUP TRUST ATTN: JOHN P. THAVIS - TRUSTEE NORTHLAND BEV. INC., BOX 668 9 AC OF LOT 12, AUL. PLAT NO MANKATO MN 56001 W 1/2 SEC. 32-117-29 60 $678.60 11 32-117-29-11-0010 MYRON JR. & VIVIAN WIGEN 525 HWY 7 E., BOX 697 5375' OF LOT 6 H.H. #7.49 AC) 23.246.0020 HUTCHINSONMN 55350 AUL. PLAT W 1/2 Se 32-117-29 95 $1,074.45 12 OUT OF CITY HUTCHINSON TECHNOLOGY, INC 40 W HIGHLAND PARK DR WEST 1/2 OF SE 1/4 SEC. HUTCHINSONMN 55350 32-117-29 NORTH OF T.H.#7 100 $1,131.00 44 94;T PiL T � The assessment on this part I is deleted and the cost will be reassessed/recoupe whe property is development isInitiated. See Cou cil action 02/10/20,L5 Res #14391. 94-24449-34 -TT1­T­1T­1T 1111 SA9 $9A48 99 14 32-117-29-13-0041 MURIELFELSKA 306 HWY 7 E., BOX 144 125'x 140' OF LOT 12, 23.246.0140 HUTCHINSON MN 55350 AUL. PLAT W 1/2 SEC. 32-117-29 100 $412.00 15 32-117-29-13-0050 ROBERT & KAREN PETERSON 16 GROVE ST SO .89 AC OF LOT 12, AUD. PLAT 23.246.0120 HUTCHINSONMN 55350 W 1/2 SEC. 32-117-29 110 $453.20 16 32-117-29-13-0080 KYLE & TAMMY OLSON 316 HWY 7 EAST .84 AC OF LOT 12, AUD. PLAT 23.246.0150 HUTCHINSONMN 55350 W 1/2 SEC. 32-117-29 142 $585.04 TOTAL ASSESSMENT ROLL NO. 258 $19,919.65 CITY OF HUTCHINSON, MN COMPILED BY: C. RICE COMPUTED BY: C. RICE CHECKED BY: J. RODEBERG REVISION 02/02/2015: KEXNER ASSESSMENT ROLL NO. 305 LETTING NO. 1/PROJECT NO. 9501 8.66 AC IN W 1/2 SE 1/4 SEC 32-117-29 A/K/A/ LOTS 1- 5, BLOCK 1, TECHNOLOGY PARK CONSTRUCTION OF SANITARY SEWER & SERVICES, WATERMAIN & SERVICES, STORM SEWER, GRADING, GRAVEL BASE, CURB & GUTTER, BITUMINOUS BASE, SURFACING AND APPURTENANCES PAGE 1 OF 1 INTEREST RATE: NUMBER OF YEARS RUN: ADOPTED: 05/23/1995 REVISION DATE: 10/10/1995 REVISION DATE: 02/10/2015 5.13% TEN ACCOUNT CITY PID NO. NO. COUNTY PID NO. LEGAL DESCRIPTION LOT BLOCK NAME& ADDRESS OF PROPERTY OWNEI ADDITION OR SUBDIVISION NO. NO. SANITARY SEWER WATERMAIN STREET RESTORATION TOTAL ASSESSMENT 01 32-117-29-10-0010 FLAGSHIP PROPERTIES LLC (FORMER CITY PID #32-117-29-10-0001) C/O BOB BARWICK (FORMER COUNTY PID #08.032.0450) 5060 40TH AVE SW 10.08 AC OF NW 1/4 SE 1/4 SEC 32-117-29 23.032.1000 MONTEVIDEO MN 56265 A/K/ALOTS1-5, BLK. I, TECHNOLOGY PARK $8,814.93 $10,606.59 $2,298.44 $21,719.96 -0-2- 32 117 29 14 0004 4,z4Hl 11 The assessment on this parce is deleted and the cost will be reassessed/recouped when property is development is i itiated. See Cou it action 02/10/2 15 Res #14391. 4"52.0120 20 Q2— G, cn. Q $9-09 $29,997.64 TOTAL ASSESSMENT ROLL NO. 305 $21,719.96 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Short-Term Gambling License - 3M Club Department: Administration LICENSE SECTION Meeting Date: 2/10/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The 3M Club has submitted a short-term gambling license application into administration for review and processing. The application is for two events the organization is holding on March 27, 2015, and September 26, 2015. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to 3M Club on March 27, 2015, and September 26, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 2 R41111711 III Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151/Fax:(320)234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In prov=isions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered A lication Type Short Tenn Date(s) _ � - f — �j— �_-I ee: $30.00 Alonlh:'Dat sear- Alvnth.� r i"}ear A1C w Or anization Information ] "] A'ame Phone Number S rTyn 6 W�-� �- -0 Address inhere regular• rneeling are held City r State Zip Day and time of meetings? 6 71 s - d'V —Th at - y ea cX c r? P is this organization organized under the laws of the State of Minnesota? ❑ yes ❑ no How long has the organization been in existence? q "� r3 How may members in the organization? What is the purpose of the organization? F'Q I pjc-y t? t �! ,7 e C'-ea4, C/1 In whose custody will organization records be kept? ' Poco 7 ws �2,d u - 2 3'(- roil Nance � Phone Number t S � s 5 14u 5oy� fir s .�- -Y G Address city Stale _ Zi Duly .Authorized Officer of the Organization Information Lr True Name Phone Number 'l t-?--S-3YV Residence Address city State Zip Date of Birth: C.- 1 'q �- 1 Place of Birth: Alanlhldaylyear city Slate Have you ever been convicted of any crime other than a traffic offense? ❑ yes ;t -no If yes, explain: City of Naachmson Applicarionfor Ringo Gambling Derices License Page 2 of3 Manager (Onalifted under .-Vinnesota Statule True A'ame dS-18, /&-S+, ' 'j 4. Residence Address q5',) — &'o -178 Phone Number /,tan C a -e /3? cJ City State Date of Birth: 1Z 10-7 1 710 Place of Birth: p �' R9onthldaylyear City Have you ever been convicted of any crime other than a traffic offense? ❑ yes /IQ no If yes, explain: " How long have you been a member of the organization? Game Information P r Location #1 j; zip State h-\ q - oc Name of location where game will be played Phone Number 4 . /-4" �a, "s'), MIV .5753 —0 Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: — rough 3-2 — / $ ` A AM Hours of the day gambling devices will be used: From ` o Maximum number of player: j ltzo o Will prizes be paid in money or merchandise? ❑ money /* merchandise W ill refreshments be served during the time the gambling devices wil l be used? ❑ yes Xno If yes, will a charge be made for such refreshments? ❑ yes ❑ no I Game Information 15� el-�- /.—,' 7-- r'j I Location #2 I Name of location where game will played Phone Number q /s /ate s 1-) � Z' II/ ,s , /Y7tj � 3� , Address of location where game will be played City Stale Zip Date(s) and/or day(s) gambling devices will be used: q)& '- l through a KAHours of the day gambling devices will be From ` A, To Maximum number of player: Will prizes be paid in money or merchandise? ❑ money Xmerchandise Will refreshments be served during the time the gambling devices will be used? /&yes ❑ no If ves. will a charee be made for such refreshments? ❑ yes X60 r I Officers of the Organization (if necessary, list additional names on separate .sheet) _ I �l�Ct�e- 116NISc11 7 I�,b t-e.a.SW r e f Name Title S to 3iR icj,,nsrn Residence Address city State Zip T�Q S L'lok '-�C'146rq Name Title Residence Address � City Stale Zip Cita of Huiclinson Application for Bingo Gambling Devices License Page 3 of 3 Name Title l-1 f . Residence Address City Stale Zip Officers or Other Persons Paid for Services Information (ifnecessary, Irsl additional na►nes an separate sheet Title -- Name State Zip Residence Address City 7 title Tame Sole Residence Address Cily 7- JI) Title !Pante .State Residence Address City Zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices {as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager 14 yes ❑ no A61j( Authorized Officer yes ❑ no Rb Initial initial declare that the information I have provided on this application is truthful, and 1 authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. /Kd''z of authorized q f cer a/ organization nfgambling manager of organ►zalion City Council ❑ approved ❑ denied Notes: Dale .. '7 � 41-) ---2--, / S - Date HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Temporary Consumption & Display Permit - Hutchinson Center for the Arts Department: Administration LICENSE SECTION Meeting Date: 2/10/2015 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Center for the Arts has submitted an application for a temporary consumption & display permit for an event they are holding at the Center on February 22, 2015. The temporary permit would allow for patrons to bring in their own liquor while attending the event. According to state law and city ordinance, a nonprofit organization is eligible for a temporary consumption and display permit. The City can issue 10 consumption and display permits per year and to date is under that threshold. Upon Council approval, the application will be forwarded to the State Alcohol and Gambling Enforcement Division for their approval. BOARD ACTION REQUESTED: Approve issuing temporary consumption & display permit to Hutchinson Center for the Arts on February 22, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Nam of organization Date iorganized Taxexempt number ,f Vi5 � �%�J �� G kv 3 Y J"? x Address City State Zip Code 7^ ys� Minnesota r__ 5Z Naqq of pers n making application Business phone Horne phone WS'0-;,P7* Date(s) of event Type of organization w ( n Club C] Charitable ❑ ReligiousA_t1t her non-profit State Zip Minnesota 6753'5.p__1 Location where permit will be used. If an outdoor area, describe. /,5 FT'iL_k &" ow L t�v� �C s' *i, -f 701-1 / APPROVAL APPLICATION MUST BE APPROVED BY CrTY ORCOUNTY BEFORE SUBMrMNG TO ALCOHOL AND GAMSLfNG ENFORCEMENT City/County City Fee Amount Late Fee Paid Signature City Clerk or County Official Date Approved Permit Date Approved Director Alcohol and Gambling Enforcement NV "1 L_ "UL; -ill( h-ij Tul,6 6_:'d it ii iv ur _:ourlty 30 days prior to event, I -o, rvaid ApriikLi, i0rl i,rgiitd uy Lily ai—1; Ui iii Lli ILy Lu Li 11' 1L. above. It the application is approved the Alcohol and Gambting Enforcement Division will return this application To be used as :. . Permit for Ihe event. Sheet 1 of 1 Minnesota Department of Public Safety A[tE(=D Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 7 DAY Alcohol &Gambling Enforcement TEMPORARY CONSUMPTION AND DISPLAY PERMIT (City or county may not issue more than 10 permits in any one year) Nam of organization Date iorganized Taxexempt number ,f Vi5 � �%�J �� G kv 3 Y J"? x Address City State Zip Code 7^ ys� Minnesota r__ 5Z Naqq of pers n making application Business phone Horne phone WS'0-;,P7* Date(s) of event Type of organization w ( n Club C] Charitable ❑ ReligiousA_t1t her non-profit State Zip Minnesota 6753'5.p__1 Location where permit will be used. If an outdoor area, describe. /,5 FT'iL_k &" ow L t�v� �C s' *i, -f 701-1 / APPROVAL APPLICATION MUST BE APPROVED BY CrTY ORCOUNTY BEFORE SUBMrMNG TO ALCOHOL AND GAMSLfNG ENFORCEMENT City/County City Fee Amount Late Fee Paid Signature City Clerk or County Official Date Approved Permit Date Approved Director Alcohol and Gambling Enforcement NV "1 L_ "UL; -ill( h-ij Tul,6 6_:'d it ii iv ur _:ourlty 30 days prior to event, I -o, rvaid ApriikLi, i0rl i,rgiitd uy Lily ai—1; Ui iii Lli ILy Lu Li 11' 1L. above. It the application is approved the Alcohol and Gambting Enforcement Division will return this application To be used as :. . Permit for Ihe event. Sheet 1 of 1 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Items for 2015 Pavement Management Program Project (L3/P15-03) Department: PW/Eng LICENSE SECTION Meeting Date: 2/10/2015 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced letting at their March 10th meeting. City staff will be administering a Neighborhood Meeting prior to this Public Hearing to familiarize adjacent property owners with the proposed project improvements and potential assessment amounts. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,577,500.00 Total City Cost: $ 1,157,500.00 Funding Source: Bonding & Utility Funds Remaining Cost: $ 420,000.00 Funding Source: Improvement Special Assessments RESOLUTION NO. 14389 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 3/PROJECT NO. 15-03 WHEREAS, it is proposed to improve: 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 3/Project No. 15-03, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 10th day of February 2015. Mayor: Gary Forcier City Administrator: Matt Jaunich HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/1 I I Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: February 10, 2015 SUBJECT: Letting No. 3/Project No. 15-03 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L3/P15-03 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $1,250,000 Engineering $187,500 Administration $75,000 Engineering Services - Geotechnical $50,000 Street Lighting Materials $15,000 ESTIMATED TOTAL $1,577,500 ESTIMATED FUNDING TOTAL Assessable Costs $420,000 State Aid $0 Cit - Bonding $1,030,500 City -Water Funds $38,000 Cit -Wastewater Funds $2,000 City - Stormwater Funds $87,000 ESTIMATED TOTAL $1,577,500 RESOLUTION NO. 14390 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 3/PROJECT NO. 15-03 WHEREAS, pursuant to a resolution of the Council adopted February 10th, 2015, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances; and said report was received by the Council on February 10th, 2015. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement in accordance with the report at an estimated total cost of the improvement of $1,577,500.00. 2. A public hearing shall be held on such proposed improvements on the 10th day of March, 2015, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 10th day of February 2015. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO. 8098 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 3 PROJECT NO. 15-03 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 10th day of March, 2015, to consider the making of an improvement of Letting No. 3/Project No. 15-03, an improvement of: 2015 Pavement Management Program: Golf Course Road NW from School Rd to North High Dr (CSAH 12) and Shady Ridge Road NW from State Trunk Highway 7 to approximately 350 LF north of 7th Ave NW; roadway reconstruction/rehabilitation by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $1,157,500.00 and an Assessable cost of $420,000.00 for the total estimated cost of $1,577,500.00. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 02/10/2015 Matt Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, FEBRUARY 25TH, 2015 AND WEDNESDAY, MARCH 4TH, 2015. OFFICE OF COUNTY ASSESSOR TO THE CLERK OF THE CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA: NOTICE IS HEREBY GIVEN, That the 15th day of April, 2015, at 5:30 o'clock P.M., has been fixed as the date for the meeting of the Board of Appeal in your City for said year. This Meeting should be held in your office as provided by law. Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give notice of said meeting by publication and posting, no later than ten days prior to the date of said meeting. Given under my hand this 29th day of January, 2015 Sue Schulz, County Assessor McLeod County, Mii Filed in my office this day of , 20 Clerk HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Out-of-State Travel Request for Planning Director Department: Planning LICENSE SECTION Meeting Date: 2/10/2015 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: I am requesting out of state travel to the National Planning Conference in Seattle, Washington from Friday, April, 17 through Wednesday, April, 22 2015. 1 have my American Institute of Certified Planners (AICP) certification and to maintain this certification, 36 hours of continuing education are needed to meet certification requirements. The conference will provide an opportunity to attain credits and will provide training on relevant topics in the planning and zoning field. This training opportunity has been budgeted for within the 2015 budget for the Planning Department. If there are any questions on this request please let me know. BOARD ACTION REQUESTED: Approval of out of state travel request. Fiscal Impact: Funding Source: Planning Department Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 1/28/2015 - 2/10/2015 2/4/2015 Check Number Check Date Amount Vendor Account Description 941000733 2/2/2015 2,990.10 COMM OF TRANSPORTATION Purchase MnDot Water St. Bldg 184446 2/10/2015 75.90 A& K REPAIR Automotive R&M 184447 2/10/2015 461.97 ACE HARDWARE Equipment Parts 184448 2/10/2015 387.10 AG SYSTEMS Automotive R&M 184449 2/10/2015 200.00 ALSLEBEN-SCHREIFELS, SARA Rentals -Building 184450 2/10/2015 10.00 AMENT, ADAM Travel/Conference Expense 184451 2/10/2015 158.16 AMERICAN BOTTLING CO Cost of Sales - Miscellaneous 184452 2/10/2015 525.00 AMERICAN RED CROSS Operating Supplies 184453 2/10/2015 81.33 AMERIPRIDE SERVICES Contractual R&M 184454 2/10/2015 75.90 ARCTIC GLACIER USA INC. Cost of Sales - Miscellaneous 184455 2/10/2015 108.79 ARROW TERMINAL LLC Equipment Parts 184456 2/10/2015 967.00 ARTISAN BEER COMPANY Cost of Sales - Beer 184457 2/10/2015 335.00 ASCAP Dues & Subscriptions 184458 2/10/2015 1,875.08 ASSURANT EMPLOYEE BENEFITS Life Insurance 184459 2/10/2015 487.80 AUTO VALUE - GLENCOE Equipment Parts 184460 2/10/2015 3,584.50 AUTOMATIC SYSTEMS CO Other Professional Services 184461 2/10/2015 88.78 BEST WESTERN KELLY INN Travel/Conference Expense 184462 2/10/2015 52,353.40 BOLTON & MENK INC. Engineering Fees 184463 2/10/2015 15,509.75 BRAUN INTERTEC CORP Other Professional Services 184464 2/10/2015 1,184.30 BUSINESSWARE SOLUTIONS Contractual R&M 184465 2/10/2015 37,946.52 C & L DISTRIBUTING Cost of Sales - Beer 184466 2/10/2015 278.00 CALIBRE PRESS Travel/Conference Expense 184467 2/10/2015 565.68 CARS ON PATROL SHOP LLC Automotive R&M 184468 2/10/2015 1,424.59 CENTRAL HYDRAULICS Equipment Parts 184469 2/10/2015 182.90 CENTRAL MCGOWAN Equipment Parts 184470 2/10/2015 231.96 COMDATA CORPORATION Operating Supplies 184471 2/10/2015 213.07 CONNEY SAFETY PRODUCTS Safety Supplies 184472 2/10/2015 250.00 CREATIVE DETAILS UPHOLSTERY Automotive R&M 184473 2/10/2015 606.87 CROW RIVER AUTO & TRUCK REPAIR Automotive R&M 184474 2/10/2015 45.00 DAVE GRIEP CLEANING Contractual R&M 184475 2/10/2015 2,280.00 DAVE'S PALLET SERVICE Inventory - Process Material 184476 2/10/2015 4,829.05 DAY DISTRIBUTING Cost of Sales - Miscellaneous 184477 2/10/2015 120.00 DAY, KEITH Recreation Activity Fees 184478 2/10/2015 573.31 DROP -N -GO SHIPPING INC Printing & Publishing 184479 2/10/2015 6.00 DVS RENEWAL Miscellaneous Expense 184480 2/10/2015 117.00 ELECTRO WATCHMAN Contractual R&M 184481 2/10/2015 22,192.83 ELK RIVER COMPOSTING INC Inventory - Bulk Product 184482 2/10/2015 1,172.78 ENDRESS & HAUSER Equipment Parts 184483 2/10/2015 67.25 FASTENAL COMPANY Repair & Maintenance Supplies 184484 2/10/2015 124.99 FENSKE, BRUCE Safety Supplies 184485 2/10/2015 228.00 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS Office Supplies 184486 2/10/2015 2,223.00 FISCAL FOUNDATIONS LLC Machinery & Equipment 184487 2/10/2015 19.71 FLINN LLC, SJ Utility Cash Clearing 184488 2/10/2015 234.00 FOREST EDGE WINERY Cost of Sales - Wine 184489 2/10/2015 2,712.89 FOSTER'S INC. Advertising 184490 2/10/2015 474.52 G & K SERVICES Shop Supplies 184491 2/10/2015 393.72 GLACIAL RIDGE WINERY Cost of Sales - Wine 184492 2/10/2015 999.00 GOLDSTAR PRODUCTS INC Repair & Maintenance Supplies 184493 2/10/2015 9,235.97 GOPHER CAMPFIRE CLUB Other Professional Services 184494 2/10/2015 149.00 GOPHER STATE FIRE EQUIPMENT CO. Contractual R&M 184495 2/10/2015 701.41 GRAINGER Operating Supplies 184496 2/10/2015 11.00 HAGER JEWELRY INC. Miscellaneous Expense 184497 2/10/2015 12,973.91 HCVN-TV Cable Franchise Expenses CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 1/28/2015 - 2/10/2015 2/4/2015 Check Number Check Date Amount Ivendor Account Description 184498 2/10/2015 2,006.85 HD SUPPLY WATERWORKS LTD Meters & Meter Parts 184499 2/10/2015 1,002.67 HENRY'S WATERWORKS INC Equipment Parts 184500 2/10/2015 2,142.60 HILLYARD / HUTCHINSON Contractual R&M 184501 2/10/2015 100.91 HOLIDAY INN DULUTH Travel/Conference Expense 184502 2/10/2015 2,449.85 HOLT MOTORS INC Automotive R&M 184503 2/10/2015 361.00 HOUSTON ENGINEERING INC Other Professional Services 184504 2/10/2015 4,919.39 HUTCHINSON CONVENTION & VISITORS BUREAU Lodging Tax Reimb 184505 2/10/2015 708.45 HUTCHINSON LEADER Due from HRA 184506 2/10/2015 3,044.30 HUTCHINSON SENIOR ADVISORY BOARD Other Professional Services 184507 2/10/2015 60.24 HUTCHINSON WHOLESALE Equipment Parts 184508 2/10/2015 150.00 IACP Dues & Subscriptions 184509 2/10/2015 8,872.68 IFCO SYSTEMS NA INC. Inventory - Process Material 184510 2/10/2015 814.00 INDUSTRIAL PNEUMATIC SYSTEMS Equipment Parts 184511 2/10/2015 1,225.00 INFRATECH Contractual R&M 184512 2/10/2015 219.90 INTERSTATE BATTERY SYSTEM MINNEAPOLIS Equipment Parts 184513 2/10/2015 95.00 INTOXIMETERS INC Operating Supplies 184514 2/10/2015 6.27 IOWA DEPT OF AGRICULTURE Dues & Subscriptions 184515 2/10/2015 6,544.26 JEFF MEEHAN SALES INC. Accrued Payable - Commissions 184516 2/10/2015 458.15 A TAYLOR DIST OF MN Freight 184517 2/10/2015 151.84 JLR GARAGE DOOR SERVICE Contractual R&M 184518 2/10/2015 30,317.65 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Wine 184519 2/10/2015 63.84 JOHNSTONE SUPPLY Repair & Maintenance Supplies 184520 2/10/2015 200.00 JORDAHL, JIM Operating Supplies 184521 2/10/2015 82.20 KANDIYOHI COUNTY SHERIFF Other Professional Services 184522 2/10/2015 2,200.00 KERI'S CLEANING Other Professional Services 184523 2/10/2015 120.00 KIENITZ, WENDELL Recreation Activity Fees 184524 2/10/2015 9.00 KOBOW, BECKY Travel/Conference Expense 184525 2/10/2015 72.45 KOSEK, ANDREW Travel/Conference Expense 184526 2/10/2015 120.00 KOTTKE, KORY Recreation Activity Fees 184527 2/10/2015 279.00 KRANZ LAWN & POWER Small Tools & Minor Equipment 184528 2/10/2015 425.00 L & P SUPPLY CO Automotive R&M 184529 2/10/2015 449.75 LAND'S END BUSINESS OUTFITTER Uniforms & Personal Equip 184530 2/10/2015 1,028.00 LEAGUE OF MN CITIES -INS TRUST General Liability Insur 184531 2/10/2015 147.00 LEXISNEXIS Other Professional Services 184532 2/10/2015 706.54 LITIN PAPER COMPANY Equipment Parts 184533 2/10/2015 120.00 LOCH, JAMES Recreation Activity Fees 184534 2/10/2015 22,721.90 LOCHER BROTHERS INC Cost of Sales - Beer 184535 2/10/2015 8,676.75 LOGIS Due from Utilities 184536 2/10/2015 60,000.00 LTP ENTERPRISES Contractual R&M 184537 2/10/2015 137.82 MAIN STREET SPORTS BAR Operating Supplies 184538 2/10/2015 1,278.03 MANZANITA MICRO LLC Contractual R&M 184539 2/10/2015 14.11 MATHESON TRI -GAS INC Operating Supplies 184540 2/10/2015 120.00 MCGILL, RANDY Recreation Activity Fees 184541 2/10/2015 139.00 MCKAY CONSTRUCTION Automotive R&M 184542 2/10/2015 1,500.00 MCLEOD COUNTY HISTORICAL SOCIETY Donations to Civic Org. 184543 2/10/2015 158.00 MCLEOD COUNTY RECORDER Dues & Subscriptions 184544 2/10/2015 8,000.00 MCLEOD COUNTY SHERIFF'S OFFICE Other Professional Services 184545 2/10/2015 235.00 MECA Travel/Conference Expense 184546 2/10/2015 590.00 MEI TOTAL ELEVATOR SOLUTIONS Contractual R&M 184547 2/10/2015 1,594.61 MENARDS HUTCHINSON Operating Supplies 184548 2/10/2015 142.26 MESSERLI & KRAMER Garnishments 184549 2/10/2015 13.34 MESSNER, KEITH Travel/Conference Expense 184550 2/10/2015 888.00 MID CENTRAL BUILDERS INC Contractual R&M CITY OF HUTCHINSON Council Check Register-A Check Issue Dates: 1/28/2015 - 2/10/2015 2/4/2015 Check Number Check Date Amount Ivendor Account Description 184551 2/10/2015 2,802.80 MILLWOOD INCORPORATED Inventory - Process Material 184552 2/10/2015 32.08 MINI BIFF Equipment Rental 184553 2/10/2015 79.20 MINNEAPOLIS, CITY OF Other Professional Services 184554 2/10/2015 62.00 MINNESOTA CONTINUING LEGAL EDUCATION Operating Supplies 184555 2/10/2015 7,001.56 MINNESOTA DEPT OF NATURAL RESOURCES Licenses & Permits 184556 2/10/2015 225.00 MINNESOTA FIRE SERVICE CERTIF BOARD Travel/Conference Expense 184557 2/10/2015 150.00 MINNESOTA ICE ARENA MANAGERS ASSN Dues & Subscriptions 184558 2/10/2015 1,800.00 MINNESOTA POLLUTION CONTROL AGENCY Other Professional Services 184559 2/10/2015 225.00 MINNESOTA RURAL WATER ASSN Travel/Conference Expense 184560 2/10/2015 140.00 MINNESOTA SHERIFFS' ASSOCIATION Travel/Conference Expense 184561 2/10/2015 1,685.00 MINNESOTA VALLEY TESTING LAB Other Professional Services 184562 2/10/2015 361.00 MN SOCIETY OF PROFESSIONAL ENGINEERS Dues & Subscriptions 184563 2/10/2015 36.00 MN STATE PATROL Equipment Parts 184564 2/10/2015 378.45 MORGAN CREEK VINEYARDS Cost of Sales - Wine 184565 2/10/2015 48.75 MOXIE MEDIA Printing & Publishing 184566 2/10/2015 250.14 MYGUY INC. Equipment Parts 184567 2/10/2015 45.00 NARVAEZ, VERONICA Other Revenues 184568 2/10/2015 200.00 NEWCOMB-SCHMIEG, NIKKI Rentals-Building 184569 2/10/2015 500.00 NORTHLAND BUILDINGS INC Freight - Bagged 184570 2/10/2015 4,098.34 NU-TELECOM Phone Services 184571 2/10/2015 99.57 OFFICE OF MN IT SERVICES Phone Services 184572 2/10/2015 142.00 OLSON'S LOCKSMITHING Contractual R&M 184573 2/10/2015 1,383.16 O'REILLY AUTO PARTS Automotive R&M 184574 2/10/2015 3,087.00 PALLETON OF MINNESOTA Inventory - Bulk Product 184575 2/10/2015 3,643.52 PAUSTIS WINE COMPANY Freight 184576 2/10/2015 22,961.14 PHILLIPS WINE & SPIRITS Cost of Sales - Miscellaneous 184577 2/10/2015 268.90 PIONEER PRODUCTS INC Operating Supplies 184578 2/10/2015 2,000.00 PIONEERLAND LIBRARY SYSTEM Miscellaneous Expense 184579 2/10/2015 474.52 PLUNKETTS PEST CONTROL Contractual R&M 184580 2/10/2015 18.90 POSITIVE ID INC Miscellaneous Expense 184581 2/10/2015 1,600.00 POSTMASTER Postage 184582 2/10/2015 300.00 PREMIER LIFT PRODUCTS LLC Safety Supplies 184583 2/10/2015 524.38 PRO AUTO MN INC. Contractual R&M 184584 2/10/2015 4,640.00 QUALITY FLOW SYSTEMS Contractual R&M 184585 2/10/2015 2,330.16 R & R EXCAVATING Improv other than Buildings 184586 2/10/2015 2,324.65 R.J.L. TRANSFER Freight 184587 2/10/2015 2,000.00 RAMAKER & ASSOCIATES INC Machinery & Equipment 184588 2/10/2015 375.35 REFLECTIVE APPAREL FACTORY INC Safety Supplies 184589 2/10/2015 3,835.68 REINER ENTERPRISES INC Freight - Bagged 184590 2/10/2015 187.51 RELIABLE CORPORATION Office Supplies 184591 2/10/2015 323.22 RIDGEWATER COLLEGE Travel/Conference Expense 184592 2/10/2015 1,333.80 RITE INC Software & Licensing 184593 2/10/2015 627.87 RUNNING'S SUPPLY Repair & Maintenance Supplies 184594 2/10/2015 100.00 RUTLEDGE, LENNY Travel/Conference Expense 184595 2/10/2015 116.00 SALTMAN LLC Operating Supplies 184596 2/10/2015 40.00 SARGENT, DAN Travel/Conference Expense 184597 2/10/2015 70.00 SCOTT COUNTY SHERIFF'S OFFICE Other Professional Services 184598 2/10/2015 970.13 SEH Other Professional Services 184599 2/10/2015 169.48 SHRED-IT USA INC Refuse - Recycling 184600 2/10/2015 95.00 SIBLEY COUNTY SHERIFF'S OFFICE Other Professional Services 184601 2/10/2015 54.50 SOIL CONTROL LAB Other Professional Services 184602 2/10/2015 13,910.83 SOUTHERN WINE & SPIRITS OF MN Freight 184603 2/10/2015 60.00 SOUTHWEST MN CHAPTER OF ICC Dues & Subscriptions CITY OF HUTCHINSON Council Check Register-A Check Issue Dates: 1/28/2015 - 2/10/2015 2/4/2015 Check Number Check Date Amount Ivendor Account Description 184604 2/10/2015 8,265.15 SPARTAN STAFFING Other Professional Services 184605 2/10/2015 120.00 SPAULDING, JASON Recreation Activity Fees 184606 2/10/2015 15.00 STANDARD PRINTING Office Supplies 184607 2/10/2015 913.18 STANLEY ACCESS TECH LLC Contractual R&M 184608 2/10/2015 1,515.05 STAPLES ADVANTAGE Office Supplies 184609 2/10/2015 2,000.00 STATE FARM INSURANCE Loans Made 184610 2/10/2015 76.78 STRATEGIC EQUIPMENT AND SUPPLY Cost of Sales - Miscellaneous 184611 2/10/2015 7,534.14 STREICH TRUCKING Freight-in 184612 2/10/2015 68.00 STREICHERS Safety Supplies 184613 2/10/2015 27.51 STURGES, JASON Travel/Conference Expense 184614 2/10/2015 40.00 TELECKY, DAVE Safety Supplies 184615 2/10/2015 1,074.62 TITAN MACHINERY Equipment Parts 184616 2/10/2015 1,142.00 TKO WINES Cost of Sales - Wine 184617 2/10/2015 302.20 TOWMASTER INC. Equipment Parts 184618 2/10/2015 50.38 TREBIL FOUNDATION SYSTEMS Building Permit Surcharges 184619 2/10/2015 866.18 UNIFORMS UNLIMITED Small Tools & Minor Equipment 184620 2/10/2015 3,805.22 UNIVERSAL ATHLETIC SERVICE INC Operating Supplies 184621 2/10/2015 387.31 US BANK EQUIPMENT FINANCE Copy Machine 184622 2/10/2015 13.96 USA BLUE BOOK Small Tools & Minor Equipment 184623 2/10/2015 1,255.43 USPS-HASLER Postage 184624 2/10/2015 2,472.68 VERIZON WIRELESS Phone Services 184625 2/10/2015 69.95 VERTECH SOLUTIONS & SERVICES Contractual R&M 184626 2/10/2015 14,126.65 VIKING BEER Cost of Sales - Beer 184627 2/10/2015 307.12 VIKING COCA COLA Cost of Sales - Miscellaneous 184628 2/10/2015 3,313.50 VINOCOPIA INC Freight 184629 2/10/2015 101.07 WAL-MART COMMUNITY Operating Supplies 184630 2/10/2015 1,132.74 WASTE MANAGEMENT OF WI-MN Refuse - Recycling 184631 2/10/2015 391.16 WEST CENTRAL SANITATION INC. Utilities 184632 2/10/2015 300.00 WILLIAMS-LUHMAN, HOLLY Rentals-Building 184633 2/10/2015 4,582.05 WINE COMPANY, THE Freight 184634 2/10/2015 2,838.17 WINE MERCHANTS INC Cost of Sales - Wine 184635 2/10/2015 12,165.51 WIRTZ BEVERAGE MINNESOTA Cost of Sales - Beer 184636 2/10/2015 2,440.55 WM MUELLER & SONS - SEPARATE CK Improv other than Buildings 184637 2/10/2015 194.79 ZEP SALES AND SERVICE Equipment Parts Grand Totals: 527,022.04 CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 1/18/2015-1/31/2015 Feb 04, 2015 09:16AM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 01/31/2015 CDPT 02/03/2015 184444 HART 607.03- 01/31/2015 CDPT 02/03/2015 184445 NCPERS Minnesota 336.00- 01/31/2015 CDPT 02/03/2015 2031501 AFLAC 20.46- 01/31/2015 CDPT 02/03/2015 2031501 AFLAC 130.75- 01/31/2015 CDPT 02/03/2015 2031502 EFTPS 12,016.96- 01/31/2015 CDPT 02/03/2015 2031502 EFTPS 12,016.96- 01/31/2015 CDPT 02/03/2015 2031502 EFTPS 3,574.77- 01/31/2015 CDPT 02/03/2015 2031502 EFTPS 3,574.77- 01/31/2015 CDPT 02/03/2015 2031502 EFTPS 23,779.45- 01/31/2015 CDPT 02/03/2015 2031503 ICMA 2,155.00- 01/31/2015 CDPT 02/03/2015 2031504 ING 975.00- 01/31/2015 CDPT 02/03/2015 2031505 Minnesota Dept. of Revenue 10,037.90- 01/31/2015 CDPT 02/03/2015 2031506 MN Child Support System 41.87- 01/31/2015 CDPT 02/03/2015 2031507 MNDCP 250.00- 01/31/2015 CDPT 02/03/2015 2031508 PERA 12,163.59- 01/31/2015 CDPT 02/03/2015 2031508 PERA 12,163.59- 01/31/2015 CDPT 02/03/2015 2031508 PERA 6,033.25- 01/31/2015 CDPT 02/03/2015 2031508 PERA 9,049.87- 01/31/2015 CDPT 02/03/2015 2031508 PERA 26.01- 01/31/2015 CDPT 02/03/2015 2031508 PERA 26.01- 01/31/2015 CDPT 02/03/2015 2031508 PERA 1,871.34- 01/31/2015 CDPT 02/03/2015 2031509 TASC-Flex 359.91- 01/31/2015 CDPT 02/03/2015 2031509 TASC-Flex 1,495.49- 01/31/2015 CDPT 02/03/2015 2031510 TASC-HSA 4,387.43- 01/31/2015 CDPT 02/03/2015 2031510 TASC-HSA 5,230.56- 01/31/2015 CDPT 02/03/2015 2031510 TASC-HSA 687.98- 01/31/2015 CDPT 02/03/2015 2031510 TASC-HSA 653.82- 01/31/2015 CDPT 02/03/2015 2031510 TASC-HSA 871.90 - Grand Totals: 28 124,537.67- HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Small Cities Development Program Rental Rehab Preliminary Proposal Department: HRA LICENSE SECTION Meeting Date: 2/10/2015 Application Complete N/A Contact: Jean Ward Agenda Item Type: Presenter: Jean Ward, Miles Seppelt Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson HRA has prepared a SCDP Rental Rehab Application for the downtown area on behalf of the City of Hutchinson. The Hutchinson HRA Board recommends that the City Council approves a Resolution supporting the the Small Cities Development Program Rental Rehab Application. The Hutchinson HRA sent out letters to rental property owners in the downtown area to determine interest in a rental rehab program, conducted a windshield survey, finalized the target area, worked with the EDA for inclusion of Minnesota Investment Fund (MIF) dollars as leverage to to the application and coordinated with Southwest Minnesota Housing Partnership to submit the SCDP Rental Rehab Application. The SCDP Amount Requested $364,359 The Amount of Owner Match $212,142 SCDP Program Income $ 20,000 MIF $175,000 Estimated Total Project Cost $771,501 35 rental units in the downtown area are expected to be rehabilitated. BOARD ACTION REQUESTED: Approval of Resolution to support a Small Cities Development Program Rental Rehab Project Fiscal Impact: Funding Source: DEED SCDP Program, MIF and Owner Match FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: SCDP RENTAL REHAB PROGRAM APPLICATION RENTAL REHABILITATION GRANT APPLICATION TO THE DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT PUBLIC HEARING PRESENTATION FEBRUARY 10, 2015 Citizen Participation 0 • The HRA conducted a survey for rental rehab in the downtown area during the spring & summer of 2014. Thirty two (32) rental properties ranging from one to eleven units returned the survey for a total of eighty- nine (89) units. Final Proposed Target Area ----- ------------------ 0 ------ ----------------------- ----------------- • Both sides of Main Street from the River to Oakland Ave SE and both sides of Franklin to both sides of Monroe and the Crow River to both sides of 4 t Ave. • 32 properties with 88 total rental units in the final proposed target area showed interest: 9 single family, 14 duplexes with 26 units (lo units are above downtown commercial), 53 units of Multi- family 3+ units (24 units are above downtown commercial) _ Final Proposed Target Area windshield Survey 0 • The windshield survey identified 36 rental properties needing rehab out of a total 93 owner occupied and rental properties needing rehab in the proposed target area SCDP Requirements ----------------------------------------------------------------------------------------------------- 0 ------------------------------------------------------------------------------------------ • 51 % of the units must be occupied by an income qualified household who rents at or below the fair market rent rate for McLeod County. Rents cannot be increased for low and moderate (LMI) tenants paying 30% or more of their income for rent and tenant -paid utilities for the term of the SCDP loan. 2014 McLeod County Income Limits ------------------------------------------------------------------------ 0 ------------------------------------------------------------------------- $40950 $46,800 $52650 $58500 $63,200 $67,900 $72550 $77250 205 HUD Fair Market Rent Limits ------------------------------------------------------------------------------ 0 ------------------------------------------------------------------------------ Efficiency • 1 Bedroom 2 Bedroom 3 Bedroom - 4 Bedroom $5i4/month $5i7/month $67g/month $935/month $i000/month SCDP Deferred Loan Structure 0 • Rental property owners may be eligible for a deferred loan of up to 70% of the rehab costs, on the rental units with a maximum SCDP loan of: Up to $12,50o/Unit for Multi -family apartments (3+ units) Up to $15,000/Unit for duplexes Up to $24999/single family rental house* Maximum for units above downtown commercial is $1o,000 per unit; additional funds may be available through the EDA for downtown commercial properties. Single Family Rental House ---------------------------------------------------------- 0 -------------------- Rehab Example Roof repair $ 8,000 Insulation $22000 Smoke detectors $ 300 Gutters $12500 Electrical $ 200 Heating ystem $6,000 Total $18,000 Single Family Rental House Rehab Financing ---------------------------------------------------------------------------- 0 ------------------------------------------------------------ ----------------------------------- o % SCDP deferred rehab loan for 70% of the repair costs ($12,600). The loan will be forgiven after five years Owner match for the remaining 30% of repair costs ($5,400). Cash, bank loans, or other sources can make up the remaining. Source of City Leverage Funds ----------------------------------------------------------------- 0 ------------------------------------------------------------------ MIF Funds Update Company Amount Status Warrior Mfg. $200,000 All repaid: P + I = $219,738 Customer Elation $500,000 Nearly repaid: P + I = $453,737 NuCrane Mfg. $,900,000 In repayment: P + I = $307,553 TOTAL $1,200,000 DeFederalized balance = $673,475 "Federalized" Balance = $307,553 DEFEDERALIZED DEFEDERALIZED Still "Federal" money Source of City Leverage Funds 0 "Federalized" MIF = $500,000 f $132,553 ■ Receivable HRA Project Balance $325,000 still remaining Source of City Leverage funds ------------------- --------------------------------------------------------------- 0 ---------------------------------------------------------------------------------------------------- • SCDP Program Income is defined as income Of $35,000 or more generated in a federal fiscal year (October 1 -September 30)• • SCDP Program Income generated includes: loan repayments (SCDP Rehab Loan Programs or SCDP New Construction Affordability Gap) • Reuse of Program Income Generated: All Program Income reuse must follow SCDP program requirements (federal objective, environmental, labor standards, etc.) • Program Income generated from previous grants must be used prior to awarded grant funds. Program Income generated must be listed as leverage on applications and is expected to be drawn prior to drawing awarded funds. Source of City Leverage Funds ---------------------------------------------------------------- 0 ------------------------------------------------------------------ SCDP Program Income Balance as of 09/30/2014 is $70,977.48 • $20,000 has been committed to the SCDP Rental Rehab Project application. • The remainder is dedicated to owner occupied rehab projects. Proposed Budget --------------------------------- 0 ---------------------------------- • SCDP Amount Requested • SCDP Program Income Minnesota Investment Fund (MIF) Owner Matches • Estimated Total Project Cost $364359 $20,000 $1752000 $212,142 $771501 Budget for rehab Of 3 Single family units, 8 units in duplex properties and 24 units in multi -family 3+ unit properties. 35 Total rental units Request for City Council Approval 0 • Request City Council approval of resolution to support SCDP application to DEED. Application due February 26, 2015 • Grant awards expected May 2015 Small Cities Development Program Application Applicant:city of Hutchinson Administrator(s): Hutchinson HRA Author: Southwest Minnesota Housing Partnership Note: Attach budget page after this page. See link below to access the excel budget page. http://mn.gov/deed/images/2012_SCDP Application Budget.xlsx Small Cities Development Program Application APPLICANT: Hutchinson Federal Objective/Goals/Budget Form Fed. Obj. Activity # of SCDP SCDP Cost/ Total SCDP SCDP Total SCDP Total Source of Totals Codes* units/ Cost Per without Admin Admin Costs Leveraged Leveraged Funds goals unit admin % Resources Muk (e) if funds - committed. $32,142 Owner (30% match); $14,791 Rental Rehab- Single Hutchinson MIF (c) & LMI Family 3 20,069 60,207 60,207 46,933 program income(c) 107,140 Hutchinson MIF and Rental Rehab Admin 3 2,608 7,824 13.0% 7,824 1,923 PI c 9,747 $51,429 Owner (30% match); $39,444 Rental Rehab - Hutchinson MIF (c) & LMI Duplex 8 10,070 80,560 80,560 90,872 program income(c) 171,432 Hutchinson MIF and Rental Rehab Admin 8 1,309 10,472 13.0% 10,472 5,128 PI c 15,600 $128,572 Owner (30% match), $118,331 Hutchinson MIF (c) & Rental Rehab - program income(c) LMI Multfamily 24 7,570 181,680 A 181,680 246,903 428,583 Hutchinson MIF and Rental Rehab Admin 24 984 23,616 13.0% 23,616 15,383 PI c 38,999 Dow: W Totals 322,447 41,912 364,359 407,142 771,501 A. Funding Amount/Total Project Costs SCDP Amount Requested: $364,359 Amount of Other Funds $387,142 SCDP Program Income $ 20,000 Estimated Total Project Cost: $771,501 B. Project Summary/Federal Objective/Goals/Budget — Final Provide specific information on the activity(s) proposed in your Application including federal objective associated with each activity. The City of Hutchinson requests funding to rehabilitate renter -occupied housing in and around its downtown. The proposed program will include 3 units of single-family renter -occupied rehabilitation, 8 units of duplex/2- unit renter -occupied rehabilitation, and 24 units of multifamily renter -occupied rehab. In its planning, the City has placed a high priority on downtown housing, commercial areas, and community space improvements that support Hutchinson's economic development. Thus, the proposed activities of the renter -occupied rehab program will be complemented by owner -occupied rehab projects, a new Farmers Market pavilion, downtown street improvements, and continued rehabilitation of a large public housing property, Park Towers. Through its outreach to rental property owners in the target area, which detailed the program structure and financing terms, the City has documented 26 owners, representing 32 properties and 88 units, with interest in the proposed renter -occupied rehab program. The renter -occupied rehab activity will meet the LMI objective by serving a majority of tenant households at or below 80% of area median income and maintaining affordable rents as identified in the SCDP guide. The program will be structured to provide 70% of the funds through SCDP and 30% through matching funds. SCDP funding is a 0% loan forgiven over a 5 -year period for rental property owners, with loan amount estimated at $24,999 for single-family properties, $15,000/unit for duplex/2-unit properties, and $12,500/unit for 3+ unit properties. A total of $364,359 is being requested from SCDP for this activity. New SCDP funds awarded would be supplemented with the City's commitment of $20,000 from Program Income and $175,000 from its Minnesota Investment Fund account. The City's contribution will be applied to the program costs before new SCDP funds are used. In this way, the average loan amounts listed in the previous paragraph will be maintained, but -- over the term of the program -- the overall contribution of new SCDP funds will average out to at least $5,571 less per project than the amounts above. Please complete the SCDP Federal Objective/Goals/Budget Excel document found near the application on the DEED website and attach it to your application after the cover page. Applications are more competitive when administrative request per activity is less than 15% of SCDP hard costs. If the amount of SCDP administration is greater than 15% per activity, justification will be required. Lead administration, assessments, and clearances may be included in hard costs or administration costs (as it applies to your project). I Fed. Obj. Codes * Activity 1 # of units/goals SCDP Cost Per unit SCDP Cost/ without admin -4-1 Total SCDP SCDP Admin % Admin �- Total SCDP Costs n Total Leveraged Resou 7 Source of Leveraged n s (Mark (c) if funds are comm Totals LMI Owner Rehab 20 21,25 25, 00 25,00 63,75N HRA 488,750 Ow r Rehab in 20 3,187 3, 7 0 I5. % 3, 740 63,740 S&B onmer 1 Reha 6 31, 000 18 , 00 1 6,000 564,000 Owner 750,000 o rcia ehab in 6 750 2 50 12.1% 2 500 5,000 (c) 27,500 LMI ental Rehab- S 7 1 , 60 152 12 520 122-44H --1243,920 Renta ehab Acbnin 7 2,4 17, 99 1 .2% 17, 99 2,000 City (c) 19,199 LMI Rental ehab- F 12 3,000 0 0 36,0 0 1,000 37,000 Re tal Re b A in 12 300 3,6 3,609-- 100 City (c) 3,700 TotalsF 768,520 103,439WE6 875,559 758,250 1,633,809 C. Attachments- please attach any of the applicable below to the application. Goals and Budget Table See previous page above. City/County Resolution City/County Resolutions that provide the authority to apply must be attached to the Application as an addendum. Notice of Public Hearings Evidence of a Public Hearing including minutes must be attached to the Application as an addendum. Cooperative Agreements (when applicable) Evidence of Cooperative Agreements must be attached to the Application as an addendum. If two or more cities are applying together a "Local Government Resolution for Secondary Applying Communities" will be needed for all communities which are not the lead applicant. Resolution forms are located on the DEED website near the application. Map Provide targeted area maps for the activity(s) proposed which show substandard, standard, and proposed LMI households. Interest list Number of owners and sample interest list letter -summary of individuals interested in participating including if they are LMI (if applicable). Time Line 10 b) Rental Housing Rehabilitation: 51% of the units must be occupied by low to moderate households (80% of the area median income) and HUD rent requirements must be met. If you are applying for Minnesota Housing funds in conjunction with DEED funds complete this section and the following section. If there are 8 or more units, Federal Davis -Bacon wage rates will apply. Type of units: Single Family Rental Duplex or 2 Units Under 1 Roof (2 units) Multi -Family (3 or more units) Note: Please complete separate line items on the budget page for the different types of units proposed i.e. one budget line for combined single-family, combined duplex or 2 units under one roof, and combined different line item for Multi -Family. Single Family Rental Rehabilitation -(Defined as one unit in a single family home) -you can combine all units in the chart as each one must meet the federal objective of Low to Moderate Income (LMI) at HUD's Fair Market Rent(FMR'S). See website for income and rent limits. Need 4 of single-family rental units in target area 23 % of single-family rental units in target 65% area interested $70% area 13% 4 of substandard single-family rental units 15 Average age of homes in target area 90 yrs in target area 0% rehabbed/target area mths % of rental homes of all homes in target 51% Median household income in target area $49,481 area in target area Rental vacancy rate in community 2% Impact 4 of single-family rental owners in target 9 4 of substandard single-family rental homes in 15 area interested $70% target area needing rehab 13% 4 of single-family units in target area 3 % of total rental units proposed to be 20% proposed for rehab 0% rehabbed/target area mths 4 of dilapidated homes not suitable for rehab 0 in target area Cost Effectiveness SCDP Max Amount per unit $24,999 SCDP Average amount per unit $24,999 SCDP % of total project costs $70% Administration % 13% % of SCDP funds —forgivable loan 100% SCDP forgivable term 60 mths % SCDP funds -installment loan 0% SCDP loan term Interest Rate mths 16 Note: Please complete this section for each single family unit or house where the property owner has expressed an interest in participating. Multiple copies of this page may be necessary. Owner: SEE ATTACHED SPREADSHEET OF 1 BR INTERESTED PROPERTIES/OWNERS 2BR 3 BR 4 BR Address: Approximate year unit or house built List rehab items that this building needs: 17 Duplex or 2 Units Under 1 Roof: One of the two units rehabbed must be occupied by a Low to Moderate Income(LMI) person(s) at HUD's Fair Market Rent(FMR). If the owner lives in one unit, then both units must be LML See website for income and rent limits. Need 4 of duplex rental units in target area 64 (32 % of substandard duplex rental units in 81% SCDP % of total project costs buildings) target area 13% 4 of substandard duplex rental units in 52 Average age of homes in target area 100 yrs community 0% rehabbed/target area mths % % of rental homes of all homes in target 51% Median household income in target area $49,481 area Rental vacancy rate in community % Scattered site or Common site(S or C) being S considered for rehab If common site, how many sites and how Site(s) NA many duplexes in each site Duplex(es) Impact 4 of duplex units proposed for rehab 8 % of total rental homes to be unknown SCDP % of total project costs $70% rehabbed/community 13% 4 of duplex owners in target area interested 11 4 of substandard duplex rental homes in target 26 (52 units) SCDP % of total project costs $70% area needing rehab 13% 4 of dilapidated homes not suitable for 0 % of total rental units proposed to be 12.5% rehab in target area 0% rehabbed/target area mths % Cost Effectiveness SCDP Max Amount per unit $15,000 SCDP Average amount per unit $15,000 SCDP % of total project costs $70% Administration % 13% % of SCDP funds —forgivable loan 100% SCDP forgivable term mths % SCDP funds -installment loan 0% SCDP loan term Interest Rate mths % 10 Note: Please complete this section for each duplex or 2 unit under one -roof property where the property owner has expressed an interest in participating. Multiple copies of this page may be necessary. Owner: SEE ATTACHED SPREADSHEET OF Provide a breakdown of 1 BR INTERESTED PROPERTIES/OWNERS number of bedrooms in units 2 BR 3 BR Address: Year duplex built List rehab items that this building needs: Note: Please complete this section for each duplex or 2 unit under one -roof property where the property owner has expressed an interest in participating. Multiple copies of this page may be necessary. Owner: SEE ATTACHED SPREADSHEET OF Provide a breakdown of 1 BR INTERESTED PROPERTIES/OWNERS number of bedrooms in units 2 BR 3 BR Address: Year duplex built List rehab items that this building needs: Note: Please complete this section for each duplex or 2 unit under one -roof property where the property owner has expressed an interest in participating. Multiple copies of this page may be necessary. Owner: SEE ATTACHED SPREADSHEET OF Provide a breakdown of 1 BR INTERESTED PROPERTIES/OWNERS number of bedrooms in units 2 BR 3 BR Address: Year duplex built List rehab items that this building needs: 19 Multifamily Units - three or more. At least 51% of the units must be rented to Low to moderate Income persons(LMI) at HUD's Fair Market Rent(FMR). See website for income and rent charts. Need # of rental units in this building 106 MF units % of substandard , total rental units 50% types of units by number of in target area proposed to be rehabbed/target area bedrooms at this address 2BR (# by building SCDP forgivable term 3 BR Address: varies) SCDP loan term Interest Rate Year building built # of substandard similar rental units in 88 Average age of homes in community 80 yrs community % of rental homes of all homes in target 51% Median household income in $49,481 area community Rental vacancy rate in community % Impact % of total rental units proposed to be 22% rehabbed/community Complete this section per multifamily building with an interested owner. Use multiple pages, if necessary. Owner: SEE ATTACHED SPREADSHEET OF Provide a breakdown in the 1 BR INTERESTED PROPERTIES/OWNERS types of units by number of $ Administration % bedrooms at this address 2BR % SCDP forgivable term 3 BR Address: % SCDP loan term Interest Rate Year building built List rehab items that this building needs: Cost Effectiveness per building Proposed SCDP amount per unit $ Scattered site or Common site? (S or C) SCDP % of total project costs $ Administration % % % of SCDP funds —forgivable loan % SCDP forgivable term mths % SCDP funds -installment loan % SCDP loan term Interest Rate mths 20 Rental Rehabilitation narrative: Describe the Need for this activity in the area to be served -How rental housing units that are occupied by low and moderate income persons that are either substandard or pose a threat to the health or safety of the occupants including: 1. Unique needs/target area needs -inadequate supply of rental, elderly housing, or other. The recent economic downturn and foreclosure crisis has shifted housing demand in Hutchinson to rental housing, and rental vacancy rates have dropped to 2% or less in Hutchinson and remained at that level. The demand for rental housing has led to occupancy of even substandard units in the city center, which has some of the oldest properties in the community. The target area also includes a mix of commercial and residential properties, from single-family rentals to apartments above commercial spaces, to larger multifamily stand-alone properties. The proposed rehab would enhance the rental choices for all sizes of households in the area and support the community's efforts to make downtown a more accessible and vibrant gathering place. 2. How do other community -development activities that are occurring work with this proposed activity? In 2013, Hutchinson approved a robust and broadly -supported downtown development plan (Imagine Hutchinson) which covers the target area identified for this project. Renter -occupied housing improvements as proposed in this application are one piece of the puzzle. The City also approved a rental ordinance in 2013, which would help to ensure better conditions in rental properties in the city over time. Owner -occupied housing repairs are being completed with existing SCDP Program Income and the MN Housing Rehabilitation Loan Program, and commercial rehabilitation and fagade improvement loans are offered to downtown business and commercial property owners, street and pedestrian path improvements are in planning, and the new Farmer's Market pavilion was recently completed at the old Railroad Depot. The downtown improvements are also complemented by efforts to connect the business district and surrounding neighborhood to the Crow River waterfront, with recreational pedestrian and bicycle paths. 3. If the number of vacant rental units in the community is 10% or more, explain how rehabilitation is a sound SCDP investment. Not applicable. Rental vacancy rates are 2% in the community. 4. Provide target area narrative and map which shows substandard and standard rental units in target area. The proposed target area includes downtown Hutchinson, adjacent areas with housing and commercial uses, and a southern extension of Main Street to Oakland Avenue. The areas were selected based on the preponderance of substandard units and interested property owners. A target area map is included in Exhibit 5. If the planned activity is targeted to a pre -determined multi -family rental building(s), attach evidence that participating landlord(s) gave tenants the General Information Notices? 6. If multi -family please provide pictures of the exterior (roof, siding, windows, foundation) which show the condition of the building. ii. Describe the Impact of rental rehab in the community 1. Describe the community's recent history and experience under taking similar activities. Hutchinson has been active in supporting continual renewal in all parts of the City, which contributes to an atmosphere of progress for residents. The City's most recent SCDP grants (2010 and 2012) have been focused on owner -occupied rehab in other parts of the city. Thirty-five (35) substandard properties were improved, exceeding project goals. The last SCDP renter -occupied rehab program in the proposed target area was in 1988. Targeted program in the city since that time have been funded for new construction workforce housing, affordability gap financing for homebuyers, and owner - occupied rehab. The EDA has also completed substantial numbers of commercial rehab loans and has redeveloped several properties in the downtown area. 22 2. Describe the contracted administrator's recent history and experience undertaking similar activities The Hutchinson HRA has over 25 years experience in administering property improvements in the community. Since 1988, the City has successfully administered several SCDP grants which have been targeted to high -need and high -impact areas. The HRA also administers other rehabilitation programs, including: MN Housing Impact Fund, Rehab Loan Program, and Fix -up Fund/Community Fix Up Fund loans; and MN Dept of Health Lead grants. In the past, the HRA has also worked with the Greater MN Housing Fund on their Foreclosure Remediation and Rehabilitation fund programs and the workforce housing BBN projects. In those programs, the HRA has compentently managed application processing, marketing, inspections, reporting, environmental reviews, and other duties. The Hutchinson HRA has administered several SCDP projects and other federally -funded construction rehabilitation projects which required application of Davis Bacon requirements. HOME Rental Rehab projects include Fremont Apartments, Valley View Apartments, Clinton House Apartments, and Evergreen Apartments. The HRA also recently completed interior and exterior renovations of the Park Towers highrise (101 -unit public housing project) and is now implementing a PNA plan for on-going renovations on a yearly basis. HRA staff have managed all facets of administration, including environmental reviews, scope development, inspection oversight, marketing, and application processing. HRA staff regularly attend application and implementation meetings regarding SCDP and other funding sources to stay current on regulations. 3. Are there and adequate number of lead certified contractors near the target area? Please elaborate. The EPA database of Certified Renovation firms include 61 renovation, repair, and painting (RRP) firms within 20 miles and 1,878 within 50 miles of Hutchinson. 4. Describe any other existing or expected area activities that may positively affect the viability of the proposed project. 5. How many of the units with interested owners in the target area are in mixed use?(commercial with residential) #4 No text field was provided on previous question, but other current and expected activities in the area are described in #2 of the Need section on the previous page. #5. Of the 88 units represented by interested property owners, 34 are located above commercial spaces in the downtown area. Ten (10) of these are included in the duplex/2-unit category and 24 are included in the multifamily/3+ unit category. 6. If 45 is one or more, please explain if building owner(s) are interested in commercial rehabilitation as well, if applicable. Commercial rehab is not included as part of this grant proposal. However, Hutchinson EDA offers several loan programs to rehabilitate commercial portions of downtown buildings, improve facades, and replace awnings and signage. Owners interested in improving their commercial spaces will be referred to those programs. 7. Of the property owners interested, how many could have a potential conflict of interest (employee, agent, consultant, officer, elected or appointed official). For more information see A -Z Guide. If potential conflicts exist please explain. City staff have reviewed the list of owners and have identified no known or potential conflicts of interest. a. In order to show interest, the application must provide acceptable documentation that there are a significant amount of LMI households (rents and incomes) that are eligible for funding. This documentation could include interest statements or a recently updated waiting list (attach). All interest documentation should include documentation that property owners were informed of the following: • That 51% or more of unit(s) are occupied by LMI households at affordable rents (see SCDP A -Z Guide — "Federal Objective for Applicants" section); • That they cannot increase rents for LMI tenants paying 30 % or more of their income for rent and tenant - paid utilities for the term of the SCDP loan; • That the Rehabilitation activity is not a remodeling program (handicap accessibility improvements are permissible); 23 • The length and terms of the deferred SCDP loan and if applicable, SCDP installment loan terms; • That Davis Bacon Wage Rates will apply when 8 or more units are rehabilitated on one site and this requirement may cause the project to cost more; • The maximum amount of the SCDP assistance; • Example of affordability scenarios. iii. Describe how the proposed activities will make Cost Effective use of grant funds including coordination with, and use of, funds from other public and private sources 1. Provide evidence of leverage resources, including in-kind contributions or innovative cost saving measures which include, but is not limited to, material donations, donated administrative costs, housing inspections, and permit fees waived. The City of Hutchinson is committing $195,000 to the proposed project from its Program Income and Minnesota Investment Fund accounts. While the City is dedicating most of its current balance of Program Income to owner -occupied rehabilitation projects, it has committed a portion -- $20,000 --- to the renter - occupied rehab activity proposed in this application. The EDA has also committed to transfer $175,000 of unobligated MIF dollars to SCDP for the purposes of this grant. Both funding sources will be spent down prior to accessing new SCDP funds for the proposed projects. In this way, while the projected rehab cost per unit is high, the average amount of SCDP funds per unit (over the term of the project) would be reduced by a projected $5,571 ($4,930 rehab and $641 admin). Multi -family properties eligible for RRDL have been referred to the program to seek additional sources of funding for needed repairs. However, Southwest Minnesota Housing Partnership (the regional administrator of RRDL funds) has advised the City that they do have a wait list for RRDL funds and cannot commit funds to new applications received from the target area unless current RRDL projects do not move forward, allowing obligated funds to be reallocated to new applicants. 2. Provide evidence that the cost of the proposed activities per benefiting household is reasonable. Estimated costs for rehabilitation are based on identified rehabilitation needs in properties of interested owners and verified by HRA staff experience with recent similar projects in/around the target area. While the estimates are high, staff are familiar with the properties represented by the owners' interest statements and believe the estimates of total costs and owner contributions are reasonable. Administration expenses for the project are set at a reasonable level of 13%, based on Hutchinson's experience with other similar projects, At 2% under the administration maximum for SCDP, this amounts to $500/unit savings on single family projects receiving $24,999 compared to projects at 15%. 3. Describe how repayments, interest, and income received from the grant during the grant period and following grant closeout will be used. All income generated by the grant, whether it be Program Income or not, must be used for allowable activity that meets a Federal Objective As the proposed renter -occupied program will provide 0% deferred forgivable loans, the City does not anticipate receiving any substantial amount of income from the grant in the form of repayments. However, any repayments due to noncompliance with the SCDP loan terms will be received into a restricted fund for future activities that meet a Federal Objective. Hutchinson is experienced with managing SCDP Program Income and local funds. Additional questions for DEED funds in conjunction with Minnesota Housing Funds (MF RFP or RRDL): If you are applying for Minnesota Housing Funds, you must complete the DEED preliminary proposal. A full application will also be required if you are invited back by DEED. A. Please attach Minnesota Housing's Completed Application to your submittal. If no application has been submitted please explain your intent to apply or your plan to access funds. 24 Name of Applicant: City of Hutchinson L Applicant Information (city/county/township) Authorized Official & Environmental Certifying Applicant Author Information Officer Information (Mayor or Board Chair whichever is ------------------------------------------------------------------ applicable) Name: Jennifer Prins, Southwest Minnesota Housing --------------------------------------------------------------- Partnership Name: Matthew Jaunich Title: Director of Community Development Title: City Administrator Address: 2401 Broadway Avenue, Slayton, MN 56172 Address: 111 Hassan Street SE, Hutchinson 55350 Phone #: 507-836-1622 Phone #: (320) 234-4241 Fax #: 507-836-8866 Fax #: (320) 234-4240 Email: jenniferp@swmhp.org Email: mjaunich@ci.hutchinson.mn.us Applicant Financial Officer Information ----------------------------------- Federal ID #: 41-6005253 ------------------------------------------------------------------ State ID #: 8022935 Name: Andrew Reid State Vendor #: 0000194621 Title: Controller Applicant DUNs #: 068169515 Address: 111 Hassan Street SE, Hutchinson 55350 Phone #: (320) 234-4244 Fax #: (320) 234-4240 Email: areid@ci.hutchinson.mn.us Administrator/Implementing Agency Information Individual Signing SCDP Payment Request Form --------------------------------------------------------------- (Applicant or Program Name: Jean Ward, Hutchinson HRA Administrator) Title: Executive Director ------------------------------------------------------------------- Address: 111 Hassan Street SE, Hutchinson 55350 Name: Andrew Reid Phone #: (320) 234-4235 Title: Controller Fax #: (320) 234-4240 Address: 111 Hassan Street SE, Hutchinson 55350 Email: jward@c i. hutch inson.mn.us Phone #:(320) 234-4244 Administrators DUNS 4196892004 Fax #:(320) 234-4240 Email:areid@ci.hutchinson.mn.us Environmental Coordinator --------------------------------------------------------------- Fair Housing/Equal Opportunity Coordinator ------------------------------------------------------------------ Name: Judy Flemming Name: Judy Flemming Title: Program Coordinator Title: Program Coordinator Address: 111 Hassan Street SE, Hutchinson 55350 Address: 111 Hassan Street SE, Hutchinson 55350 Phone #: (320) 234-4451 Phone #: (320) 234-4451 Fax #: (320) 234-4240 Fax #: (320) 234-4240 Email: jflemming@ci.hutchinson.mn.us Email: jflemming@ci.hutchinson.mn.us Rehabilitation Coordinator Labor Standards Coordinator (when applicable) --------------------------------------------------------------- Name: Judy Flemming ------------------------------------------------------------------ Name: Judy Flemming Title: Program Coordinator Title: Program Coordinator Address: 111 Hassan Street SE, Hutchinson 55350 Address: 111 Hassan Street SE, Hutchinson 55350 Phone #: (320) 234-4451 Phone #: (320) 234-4451 Fax #: (320) 234-4240 Fax #: (320) 234-4240 10 Inspector's Info: City of Hutchinson Name: Lenny Rutledge & Kyle Dimler Title: Building Official Address: 111 Hassan Street SE, Hutchinson 55350 Phone #: (320) 234-4210 & 234-4220 Fax #: (320) 234-4240 Email: Irutledge@ci.h utchin Income Verification Info: Hutchinson HRA Name: Judy Flemming Title: Program Coordinator Address: 111 Hassan Street SE, Hutchinson 55350 Phone #: (320) 234-4451 Fax #: (320) 234-4240 Email: jflemming@ci.h utchinson.mn.0 S IL Co -Funder Contact Information: If one of the proposed activities within your Application is also requesting funding from Agencies such as MN Housing /Greater MN Housing (rental new development); Public Facility Authority and/or Rural Development (public facility projects) to the make the project financially feasible, please provide the following information for each respective funding partner. Agency: ------------------------------------------------------------- Agency: ---------------------------------------------------------------- Name: Name: Title: Title: Address: Address: Phone #: Phone #: Fax #: Fax #: Email: Email: III. Author of Application (Complete only if different from information previously provided above) Agency: Name: Title: Address: Phone #: Fax #: Email: IV. Legislative District Information (Provide the following information for the geographical district(s) the SCDP funded activities are taking place in.) House District: 18 Congressional District 7 11 Hutchinson SCDP - Interested property owner inventory for renter -occupied rehab program, by building type Property Address Owner year Units in building, by BR size Owner -Reported Repair Needs Cost Effectiveness Type Built I a Eff 1-1311 2-1311 3-1311 4-1311 Todl " Multifamily (31 unit buildings) AA -3+ 6Main Street IN Mark Dawson 1953 2 2 4 X X $12,500 70% 13% 100% 60m0 0% Common AA -3+ 14 Main Street Kristen/Jeff Haag 1934 3 3 X X X $15,000 <70% 13%0 100%0 60 mo 0% Common AA -3+ 28 Main Street N Tammy Lauer 1947 4 4 X $7,500 70%0 13%0 100%0 60 mo 0% Common AA -3+ 1052nd Avenue SW HH&IFProperties- Manther 1968 1 3 3 7 X X X $15,000 <70% 13%0 100%0 60 mo 0% Common AA -3+ 130 Main Street S. Maria Oman 1900 5 1 6 X X $12,500 70%0 13%0 100%0 60 mo 0% Common Bldg 2503rd Avenue SE Turner Properties 1900 6 6 X X X X $15,000 <70% 13% 100% 60 mo 0% Common Bldg 415 Jefferson Street SE Michael & Connie Olson 1960's 1 10 11 X X $7,500 70%0 13%0 100%0 60 mo 0% Common Bldg 345 Jefferson Street SE Westwind Property Management, LLC 1963 1 3 4 8 X X $5,000 70%0 13%0 100%0 60 mo 0% Common Bldg 536 Main Street SW Robert Sandstede & Janet Valen 1895 2 2 4 X X $10,000 70%0 13%0 100%0 60 mo 0% Common Duplex/2-unit buildings Duplex 815-817 Main Street S Steve &Beth Gasser 1939 2 2 X X X Duplex 565 Main Street S. Amy Forcier IF owner occupied) 1927 1 1 2x X X Duplex 209 Hassan Street SE Robert Sandstede & Janet Valen 1895 1 1 2 X Duplex 628 Main Street S. Gerald Heintz 1900 1 1 2 X X X X X X X X X Duplex 226 Franklin Street SW Stix and Brix Inc. 1930 1 1 2x Duplex 406 Hassan Street SE Stix and Brix Inc. 1890 2 2 X X X X Duplex 405 Franklin Street SW Stix and Brix Inc. 1880 1 1 2x X X Duplex 1462 nd Avenue SE Roger Bluhm IF owner occupied) 1908 1 1 2 X X AA -2 unit 106 Second Avenue SW Rod Manderscheid 1980 2 2 X X AA A -2 unit 8 Main Street North Anthony& Katherine Prellwitz 1902 1 1 2 X X X X X AA -2 unit 3 MainStreet N Stir & Bra 1887 1 1 2 X X X X X AA -2 on it 145 First Ave/46 Jeffe rson SE Joshua Schimmel 1896 1 1 X X X AA_2unit 146 Adams Street SE Kon &Diane Sorensen 1920 1 1 X AA_2unit 140 Main Street N. Quade Investments LLC 1920 1 1 2 X X X X X Single Family SF116 Monroe Street SE Wildflower Properties LLC - Ian MCDo 1890 1 1 X X SF 705 Main Street S. Robert& Jennifer Gurnsly 1918 1 1 X X SF 557 Main StreetS Justin Rooney 1927 1 1 X X X X X SF 126 Washington Ave. SE George Quasi 1920 1 1 X SF 245 Monroe Street SE George Schaust 1900 1 1 X X X SF 315 Adams Street SE Nathan'ral Baldry 1895 1 1x X SF 361efferson Street SE Stix and Brix Inc. 1890 1 1 X SF 841 Main Street South Stix and Brix Inc. 1890 1 1 X X X X SF 655 Main Street South Stix and Brix Inc. 1920 1 1 X X X Total 12 30 28 16 2 88 13 2 8 1 1 1 6 4 9 25 5 16 Intent to Participate in Proposed SCDP Taraet Area EETEI N W E s Intent to Participate: Single Family Rental Duplex Multi Family 2-7/Mix Use Multi Family 8+ Rental Property 7-1 Proposed SCDP Target Are Windshield Survey of Proposed SCDP Target Area VE9 N w E -Legend Proposed SCDP Target Area Vacant Needing Demolition e, In Need of Rehab - HRA Owned -MH Impact Fund Demo/Rebuild s , City of Hutchinson Proposed 2015 SCDP Timeline May 2015 Award announcement June 2015 Execution of contracts July 2015 Project starts/complete federal requirements August 2015 Environmental clearance August 2015 Start taking applications September 2015 Applications processed and households determined eligible September/October 2015 Inspections/Scopes of work/Bidding begins November 2015 Projects accepted and proceeds to work issued September 2016 Mid -grant public hearing October/November 2017 Finish construction on all rehabilitation projects December 2017 Project close out RESOLUTION NO. 14388 A RESOLUTION OF THE CITY OF HUTCHINSON IN SUPPORT OF A SMALL CITIES DEVELOPMENT PROGRAM PROJECT BE IT RESOLVED THAT THE City of Hutchinson will act as the legal sponsor for prof ect(s) contained in the Minnesota Department of Employment and Economic Development Small Cities Development Program application to be submitted on February 26, 2015, and that the Mayor and the City Administrator are hereby authorized to apply to the Minnesota Department of Employment and Economic Development for funding of this project on behalf of the City of Hutchinson. BE IT FURTHER RESOLVED the City of Hutchinson has legal authority to apply for financial assistance, and the institutional, managerial, and financial capacity to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that, contingent upon approval of the Small Cities Development Program grant application, the City of Hutchinson approves commitment of $20,000 of SCDP Program Income to foster rehabilitation of housing for low and moderate income residents in support of the SCDP Rental Rehab Application. BE IT FURTHER RESOLVED that, contingent upon approval of the Small Cities Development Program grant application, the City of Hutchinson approves commitment of $175,000 from the Hutchinson EDA Minnesota Investment Fund account in support of the SCDP Rental Rehab Application. BE IT FURTHER RESOLVED that upon approval of its application by the State, the City of Hutchinson may enter into an agreement with the State of Minnesota, for the approved project(s), and that the City of Hutchinson certifies that it will comply with all applicable laws and regulations as stated in all contract agreements. NOW THEREFORE BE IT RESOLVED that the Mayor and the City Administrator, or their successors in office, are hereby authorized to execute such agreements and amendments thereto, as are necessary to implement the prof ect(s) on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hutchinson on the of 12015. SIGNED: WITNESSED: Mayor of Hutchinson Hutchinson City Administrator Hutchinson City Clerk C February 10, 2015 Minnesota Department of Employment and Economic Development 151 National Bank Building 332 Minnesota Street, Suite E-200 Saint Paul, MN 55101-1351 Attn: Small Cities Development Program Dear Sir or Madam: Hutchinson City Center 111 Hassan Street SE H utchinson, XIN 55350.2522 320-587-5151/Fax 320.234.4240 The City of Hutchinson supports the Small Cities Development Program grant application and commits to using Program Income to foster rehabilitation of housing for low and moderate income residents. As of September 30, 2014, the City has a Program income balance of $70,977.48. Contingent upon approval of the Small cities Development Program grant application, the City of Hutchinson approves commitment of $20,000 of SCDP Program Income to foster rehabilitation of rental housing in the downtown target area for low and moderate income residents. The remainder of Program Income funds is being administered for low and moderate income owner occupied rehab in the City of Hutchinson. Contingent upon approval of the Small Cities Development Program grant application, the City of Hutchinson also commits $175,000 from the Hutchinson EDA Minnesota Investment Fund account in support of the SCDP Rental Rehab Application. The City understands that MIF funds retain their requirements as Federal funds and will work with DEED staff to ensure that MIF and SCDP program requirements are met during the administration of this proposed project. If you have questions about the commitment of MEF, please contact Miles Seppelt at the Hutchinson EDA and for questions about Program Income contact Jean Ward at the Hutchinson HRA. Sincerely, Matt Jaunich City Administrator City of Hutchinson MINUTES Parks, Recreation & Community Education Advisory Board December 1, 2014 Members present were Don DeMeyer, Tim Peterson, Marlys Hoeft, John Rodeberg and Elizabeth Hanninen-Scharn. Also present were Dolf Moon, Mary Haugen and Karen McKay. The meeting was called to order at 5:15 pm. A motion was made by Tim Peterson and seconded by Don DeMeyer to approve the minutes dated September 8, 2014. The board unanimously agreed. OLD BUSINESS Facilities Improvement Update: The board was brought up to date with the improvements made at the Parks garage, the Civic Arena and the baseball field. The City of Hutchinson's Facilities Improvement committee tours the various city -owned facilities annually and makes recommendations for updates, replacements and improvements, etc. Burich Arena: The refrigeration systems at the ice arenas have been replaced combining the two systems into one. The new system is more energy efficient. A reduction in electrical costs has already occurred. Bicycle/Pedestrian Advisory Committee: Hutchinson has received the designation as a bike - friendly community. The committee's goal is to educate the community on bicycle safety and bicycle trails/routes throughout the city. A sub -committee will be working on a plan for "safe routes to school" if grant money becomes available, the plan can be ready. NEW BUSINESS Fall Programs: Dolf distributed the fall program report with participation numbers. The numbers were fairly consistent with past years. Community Education Annual Report: Dolf distributed the Community Education annual report which outlines participation numbers by age group and service category. Pool Update: U.S. Aquatics, a consulting firm, provided the City with a report in June 2013 regarding the city pool. Mary Haugen presented a slide show of this report showing the various options and costs that were provided for replacement of the pool. Also included were costs to repair and update to code the existing pool. A cost/revenue analysis was provided in the report. Dolf will meet with the new administrator early in January. ADJOURNMENT The meeting was adjourned at 6:45pm on a motion by Don DeMeyer and seconded by Tim Peterson.