Loading...
cp09-25-1967 cITEMS TO BE CONSIDERED REGULAR COUNCIL MEETING September 2S, 1967 1. CALL TO ORDER - 7:30 P.M. 2. INVOCATION - Rev. James Slack 3. APPROVE MINUTES Regular Meeting September 11, 1967 Special Meeting September 18, 1967 4. A"ROVE BILLS S. BURGLARY INSURANCE - Proposalsattached 6. BLUE SHIELD MAJOR MEDICAL INSURANCE 7. FRANK ENGELHART - FIRE CHIEF - 7:45 P.M. 8. WATER WAGON FOR STREET DEPARTMENT 9. SALE OF LOT 6, PARK SUBDIVISION - Resolution to ratify sale 10. APPOINT VICTOR OLESEN TO AIRPORT COMMISSION Five year term to expire September 28, 1972 11. POLICE BUDGET - SALARIES AND POLICE RESERVE 12. DISCUSSION OF SHUTTING OFF WATER ON DELINQUENT WATER BILLS 13. WRITE OFF $4.50 ON REFUSE ACCOUNTS RECEIVABLE 14. CARLISLE STREET STORM SEWER PROBLEM 15. RADIO EQUIPMENT 16. RESOLUTION ON STATE AID FOR AIRPORT SNOW REMOVAL 17. AUTHORIZE CHICAGO TRIP 18. CAPITAL IMPROVEMENTS REVOLVING FUND 19. ENGINEER a) Authorize mayor to sign agreement with George D. & Lavonne Lee b) Repair of Dam C) Engineering fees on Special Improvement Petitions d) Main Street - 4th Avenue North to 5th Avenue North - attached (resolution required) e) Storm Sewer and Street Improvement - Third Avenue NW from Main Street to West City limits - report attached f) Temporary improvement of Third Avenue NW - report attached g) Sanitary Sewer Trunkline - 5th Avenue SE and Monroe - attached h) Resolution to enter into agreement with Chicago and North Western Railway Company for grade crossing west of Bluff Street (for use by Street Department) i) Petitions j) Building Permits k) Water and sewer taps 20. PLANNING COMMISSION - Minutes attached 21. RECREATION BOARD - Minutes attached 22. INFORMATION a) September 26, 1967 - Glencoe Meeting re establishing County Library b) Filings open for City election September 26 - October 16, 1967. 23. ADJOURNMENT REGULAR COUNCIL PROCEEDINGS September 11, 1967 A Regular Council Meeting was called to order by Mayor Don 0. Kost in the Council Chambers at the hour of 7:30 P.M. Invocation by Rev. James Slack. Members present: Aldermen Linder, Savage, Hanson, Johnson; Attorney Schantzen; Engineer Priebe; Treasurer Smith Members absent: None Motion was made, seconded and carried to approve the minutes of the following meetings: Regular Meeting August 28, 1967 Motion was made, seconded and carried that the bills be granted and paid out of the proper funds as follows: GENERAL FUND Don 0. Kost Mileage Jane S. Haugen Labor Eli Jensen Labor Theophil Grunealdt Labor Blue Shield of Minnesota Monthly premium Imperial Supply Company Supplies Crow River Gift. & Office Supply Co. Supplies Hutchinson Agency, Inc. Ins. premium Madsen Agency Ins. premium 3=M Business Products Supplies Standard Printing Company Supplies Wallner Printing Co. Supplies American Linen Supply Co. Service The Hutchinson Leader Publications Hutchinson Telephone Co. Service & calls Municipal Electric Plant Power & lights Hutchinson Utilities Gas Leef Bros. Inc. Toxe . Rug service Frank Motor Company Maintenance Hutchinson Telephone Co. Dispatching service - Sept. Wylie Texaco Service Maintenance 26.00 48.00 140.80 26.60 585.76 25.78 27.44 860.00 858.00 79.28 74.85 77.05 12.80 972.90 109.18 214.24 4.95 3.60 85.80 300.00 20.50 $ 4,553.53 PUBLIC SITES TRUST FUND Simonson Lumber Maintenance 21.24 G. F. Nemitzt Sons Maintenance 5.15 $ 26.39 ROAD AND BRIDGE FUND Mark Luedtke Labor 108.00 John Hitzemann Labor 64.00 Jefferey Hoeft Labor 64.00 Raymond Nass Labor 209.98 Richard Syvertson Labor 215.00 Elmer Paulsen Labor 223.00 Carl Baumetz Labor 211.00 Ira Braun Labor 15.75 Regular Council Proceedings - 2 - September 11, 1967 ROAD & BRIDGE (continued) Wallner Printing Company Supplies 67.25 Public Sites Trust Fund (City) Refund - overpayment 373.35 Municpal Electric Plant Power & light 946.21 Hutchinson Utilities Gas 6.24 Rieke -Carroll -Muller Engineering Fees 226.12 Hutchinson Telephone Co. Service & calls 17.39 Graybar Electric Company Supplies for maintenance 36.75 Home Gas Co., Icn. Supplies 20.00 Albrecht Oil Company Supplies 57.68 Simonson Lumber Company Maintenance 3.38 Denler Truck Service Maintenance 5.05 Richards Oil Company Asphalt 693.81 Bob's Tire Service Maintenance 16.60 Atkinson Blacktop Service Maintenance supplies 117.98 Plowman's Inc. Maintenance 102.11 Downtown Standard Maintenance 7.53 Zila Hdwe. Maintenance 3.35 G. F. Nemitz' Sons Maintenance 22.95 Hutchinson Medical Center Physical exam. 10.00 Stearnswood, Inc. Maintenance 1.90 Alb inson Supplies 10.26 The Hutchinson Leader Publications 36.00 Wylie Texaco Service Supplies 399.22 G.T.C. Auto Parts Maintenance 37.54 Hutchinson Wholesale Supply Co. Maintenance 84.23 $ 4,413.63 WATER & SEWER FUND John Hitzemann Labor 127.00 Jefferey Hoeft Labor 127.00 Certified Laboratories, Inc. Supplies 71.56 Wylie Texaco Service Supplies 49.53 Home Gas Co., Inc. Supplies 31.35 Sorensen's Farm Supply Supplies 4.55 Standard Printing Company Supplies 3.50 Lyon Chemicals, Inc. Supplies 171.55 Hach Chemical Company Supplies 4.16 Heil Drug Store Supplies_ 0.49 Municipal Electric Plant -Power & light 1,460.00 Hutchinson Utilities Gas 36.65 Hutchinson Telephone Co. Service & calls 26.71 Denler Truck Servicd Maintenance 6.60 Downtown Standard Supplies 30.76 Frank Motor Company Maintenance 6.20 Hutchinson Wholesale Supply Co. Maintenance 7.57 Zila Hdwe. Supplies 23.70 2,188.88 SINKING FUND NO. 6 Hutchinson Telephone Co. Toll Calls 13.30 Rieke -Carroll -Muller Associates Engineering fees 3,139.08 3sC7X5c3` 3,152.38 Regular Council Proceedings - 3 - September 11, 1967 LIQUOR STORE Erwin Mielke Leef Bros. Sears, Roebuck & Co. Franzen's Hdwe. H. A. Dobratz Sons New Ulm Grocery The Hutchinson Telephone Earl Sprengler Harry Emans Coca-Cola Bottling Co. Locher Bros. Premium Distributing Co. Olivia Bottling Co. Marsh Distributing Lenneman Nev. Dist. Inc. Ed. Phillips & Sons Ed. Phillips & Sons Old Peoria Company, Inc. Old Peoria Company, Inc. Griggs, Cooper & Co. Griggs, Cooper & Co. Distillers Distribtting Popp ?s Electrical Display Fixtures, Inc. Johnson Bros. Famous Brands Labor 88.80 Towel Service 1.60 Fix;tures & jiquipnent 47.35 Freezer 220.00 Shades 4.90 Supplies 24.78 Co. Service & calls 32.81 Freight 162.54 Labor 31.50 Pop& ice 75.40 Beer 1,507.09 Beer 1,846.30 Beer 354.40 Beer 2,369.05 Beer 1,286.32 Liquor 975.56 Liquor 197.70 Liquor 208.07 Liquor 252.47 Liquor & Wine 2,085.46 Liquor 250.38 Co. Liquor 1,185.42 Maintenance 255.22 Supplies 8.60 Wine 95.39 Wine 545.84 Regular Council Proceedings - 4 - September 11, 1967 Howard Madsen, Madsen Insurance Agency, presented a proposal from Blue Shield of Minnesota for increased medical insurance coverage for city employees, as follows: Coverage Increased premium For Room Rate Single policy Family -policy From $18.00 to $25.00 day $ 0.54 Major Medical coverage 0.60 $ 2.24 1.20 Alderman Linder made a motion that the Council enter into a contract with Blue Shield to increase the room rate to $25.00 per day, premiums to be as quoted, paid by the City; and to table action on the Major Medical insurance until a vote can be taken to determine if the employees will pay the premium on this coverage through a payroll deduction plan. Alderman Johnson seconded the motion of Alderman Linder, and upon vote being taken, all members present voted "aye", and the motion was declared carried. Discussion of improvement of Third Avenue NW. Attorney Schantzen stated that temporary improvement of the street could be added to the ProJeet-17-8 NW Sanitary Sewer Trunk line and Watermain. Alderman Linder made a motion that Third Avenue NW be temporarily improved by the installation of gravel fill rather than fill as now included in the speci- fications for this project. Alderman Johnson seconded the motion of Alderman Linder. Discussion. Alderman Linder amended his motion to include Third Avenue NW from Glen Street North to -the West city limits. Alderman Johnson seconded the amended motion, and upon vote being taken, all members present voted "aye", and the motion was declared carried. Mayor Kost called for bids on Publication No. 1061 - 5000 cubic yards of crushed gravel - at 7:45 P.M. There were three bids as follows: BIDDER SURETY AMOUNT Wm. Mueller & Sons,Hi�mburg, Minn. Cert. Ck. $350.00 $ 1.28 cu. yd. Stark Bros, Buffalo Lake, Minn. Bid Bond 5% 1.19 cu. yd. Engel Construction, Howard Lake Surety Bond 5% 1.18 cu. yd. Alderman Linder made a motion that the City Council award a contract to Engel Construction, Howard Lake, Minnesota, as low bidder, and the Mayor and Clerk be and hereby are instructed to sign such contract; and further that the Clerk return the bid security to the unsuccessful bidders. Alderman Johnson seconded the motion of Alderman Linder, and upon vote being taken, ..all members present voted "aye", and toe motion was declared carried. Alderman Hanson made a motion that the Senior Citizens group of Hutchinson be allowed to use the room in the City Hall formerly occupied by the Liquor Store as a meeting place until such time as the room is needed by the City for other purposes, such as a dispatching service or police department. Alderman Johnson seconded the motion of Alderman Hanson and upon vote being taken, all members present voted "aye" and the motion was declared carried. Mayor Kost opened the hearing on Publication No. 1060 - Proposed Assessment for 16-9 Sidewalk Project - at 8:00 P.M. No persons were present for the hearing. Hearing closed at 8:05 P.M. Regular Council Proceedings - 5 - September 11, 1967 Alderman Hanson introduced the following molution and moved its adoption: RESOLUTION NO. 2611 RESOLUTION ADOPTING ASSESSMENT (Project 16-9 Sidewalk Construction) (attached) Alderman Johnson seconded the motion to adopt said resolution, and upon vote being taken, all members present voted "aye", and Resolution No. 2611 was declared adopted by the City Council this 11th day of September, 1967. Discussion of Southwest Storm Sewer construction schedule. Alderman Linder introduced the following resolution and moved its adoption: RESOLUTION NO. 2612 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT (Project 17-7 Southwest Storm Sewer) WHEREAS, pursuant to Resolution No. 2537 of the City Council adopted March 13, 1967, a report has been prepared by Rieke -Carroll -Muller Associates, Inc., with reference to the improvement of an area of the City of Hutchinson known as the Southwest Storm Sewer District, as outlined on the map on file in the office of the City Clerk, by storm sewer construction, and this report was received by the City Council on September 11, 1967, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The City Council will consider the improvement of such Southwest Storm Sewer District in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Sec. 429.011 to 429.111 (Laws 1953, Ch. 398, as amended) at an estimated total cost of the improvement of $433,375.00. 2. A public hearing shall be held on such proposed improvement on the 28th day of November, 1967, in the Elementary School Auditorium at 8:00 P.M., and the city clerk shall give published notice of such hearing and improvement as required by law. Alderman Johnson seconded the motion to adopt said resolution, and upon vote being taken, all members present voted "aye" and Resolution No. 2612 was declared adopted by the City Council this 11th day of September 1967. Discussion of application for Special- Permit No. 717 from Elmer Merickel to build an 8 -unit apartment house at Roberts Road and Lake Street (SW Parcel of part of lot 73, Lynn Addition). Alderman Savage made a motion that the application for Special Permit No. 717 from Elmer Merickel be approved and a Special Permit issued. Alderman Hanson seconded the motion of Alderman Savage, and the vote was recorded as follows: Alderman Linder ??nay TT Alderman Savage TT ayeTT Alderman Johnson TTnay TT Alderman Hanson ??aye TT Aignma Mayor Kost ??aye TT whereupon Mayor Kost declared the motion carried. Discussion of restricted parking on Roberts Road and Lake Street because of heavy traffic. No action taken. Alderman Savage made a motion that the application of Clarence Kurth to sell cigarette's at Mister Buster's, State Theatre Building, Washington Avenue East, for a period of four months from September 1, 1967 to December 31, 1967, accom- panied by the proper fee, be approved and license issued in accordance with Ordinance No. 105. Alderman Hanson seconded the motion of Alderman Savage, and upon vote being taken, all members present voted "aye" and the motion was declared carried. RESOLUTION NO. 2611 RESOLUTION ADOPTING ASSESSMENT (Project 16-9 Sidewalk Construction) WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the pro- posed assessment for the improvement of Lot 10 Block 29 S 1/2 City Lot 14 Block 53 S 1/2 City Portion of East side of North Park (former site of Methodist Church) by sidewalk construction. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part thereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improve- ment in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of five (5) years, the first of the installments to be payable on or before October 9, 1967, and shall bear interest at the rate of 6 per cent per annum from the date of the adoption of this assess- ment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1968. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city clerk;, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution. He may thereafter pay to the county treasurer the installment and interest in process of collection on the current tax list, and he may pay the remaining principal balance of the assessment to the city clerk. 4. The clerk shall file the assessment rolls pertaining to this assess- ment in his office and shall certify annually to the county auditor on or before October 10th of each year the total amount of installments and interest which are to become due in the following year on the assessment on each parcel of land included in the assessment roll. Adopted by the City Council this 11th day of September, 1967. Regular Council Proceedings - 6 - September 11, 1967 Alderman Savage made a motion that the application of Clarence Kurth to sell milk at Retail for a period of four months, from September 1, 1967 to December 31, 1967, accompanied by the proper fee, at Mister Buster's, State Theatre Building, Washington Avenue East, be approved and paxmik issued per Ordinance No. 181. license Alderman Hanson seconded the motion of Alderman Savage, and upon vote being taken, all members present voted "aye" and the motion was declared carried. A proposal was presented from Grams Insurance Agency for burglary insurance at the Liquor Store, 117 Main Street North. Motion was made, seconded and carried to table action on burglary insurance for the Liquor Store until it is determined whether this coverage can be included as an endorsement on the existing burglary and robbery insurance policy carried by the City with Citizens Insurance Agency. Alderman Hanson introduced the following resolution and moved its adoption: RESOLUTION NO. 2613 RESOLUTION CLOSING FACILITY TO BE REPLACED (Hospital) WHEREAS, the City of Hutchinson is the owner of the Hutchinson Community Hospital located at 241 Glen Stre ± South, Hutchinson, Minnesota, and WHERFA S, the above referenced hospital is to be replaced with a new facility, as authorized by the voters of the City of Hutchinson at a Special Election held on February 28, 1967; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the existing facility of the Hutchinson Community Hospital at 241 Glen Street South, Hutchinson, Minnesota, will be closed as a General Hospital upon completion of the proposed new facility. Alderman Johnson seconded the motion to adopt said resolution, and upon vote being taken, all members present voted "aye" and Resolution No. 2613 was declared adopted by the City Council this 11th day of September, 1967. Hanson Alderman RaLya (x introduced the following resolution and moved its adoption: RESOLUTION N0. 2614 RESOLUTION AUTHORIZING FILING OF APPLICATION WITH THE U. S. PUBLIC HEALTH SERVICE, DEPARTMENT OF HEALTH, EDUCATION AND WELFARE FOR A GRANT TO CONSTRUCT A 55 -BED HOSPITAL IN THE CITY OF HUTCHINSON, MINNESOTA WHEREAS, the U. S. Public Health Service, Department of Health, Education and Welfare is authorized to make Grants to authorized applicants to aid in the construction of specific public projects: NOW THEREFORE, BE IT RESOLVED THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That Agnes I. Monge, City Clerk, be and she is hereby authorized to execute and file an application and sign other documents on behalf of the City of Hutchinson with the U. S. Public Health Service, Department of Health, Education and Welfare, United States Government, for a grant to aid in the construction of a 55 -bed hospital in the City of Hutchinson, Minnesota. 2. That Agnes I. Monge, City Clerk, be and she is hereby authorized and directed to furnish such information as the United States Public Health Service, Department of Health, Education and Welfare, may reasonably request in connection with the application which is herein authorized to be filed, and sign all necessary documents. Regular Council Proceedings - 7 - September 11, 1967 Alderman Johnson seconded the motion to adopt said resolution, and upon vote being taken, all members present voted "aye" and Resolution No. 2614 was declared adopted by the City Council this 11th day of September, 1967. Donald A. Peterson, Superintendent of Schools, presented the following requests concerning parking near the public schools: 1. South side of 2nd Avenue SW to be used for parking for Vocational School students. 2. Entrance and exits to elementary school on Grove Street and Washington Avenue be protected with restricted parking to facilitate use by school busses. 3. Limited parking on Grove Street. 4. One-hour parking on Roberts Road south side, between entrance and exit of circle drive entry to school. Motion was made, seconded and carried to refer Mr.Peterson's recommendations to the City Engineer for study and report, said report to also include all restricted parking areas within the city, with a view to including all restricted parking in a single ordinance. Discussion of possible use by Street Department of the Fire Department water wagon. No action taken. Discussion of sharing of liquor store rental fee betwean Liquor Store, Park and Street Departments. The Council agreed Park and Street Department shares of the rent could be worked out through a reciprocity arrangement, with the understanding that these two departments would furnish heat for the rear portion of the building. The City Clerk presented past -due water bills on Accounts 4A-66 and 9-36, stating that the residents had filed bankruptcy, the city had filed claims on these two bills, and no money had been received. Motion was made, seconded and carried that the Clerk be authorized to certify these two delinquent water bills to taxes, if not paid prior to certification date. Attorney Schantzen was requested to check with the Minnesota Health Department about the possibility of turning off water service to persons whose accounts are delinquent. Attorney Schantzen was authorized to proceed with the $1,500,000.00 hospital bond issue. Alderman Savage made a motion that $2000 be added to the Park Department Capital Outlay budget to allow for the purchase of a tractor. Alderman Hanson seconded the motion of Alderman Savage, and upon vote being taken, all members present voted "aye", and the motion was declared carried. Motion was made, seconded and carried that the Clerk is authorized to transfer $2716.67 from Sinking Fund #1 to Sinking Fund #3 to correct errors in postinb- Bond and Interest receipts from the McLeod County Auditor (taxes.) Alderman Linder introduced Ordinance No. 293 for its second reading and moved its adoption: ORDINANCE NO. 293 AN ORDINANCE PERTAINING TO THE AMENDMENT OF ORDINANCE NO. 245 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON (St. Anastasia Church Property) THE CITY OF HUTCHINSON DOES ORDAIN: The following described real property is hereby rezoned from 11R-111 Single Family and Two Family Residential District, to "B-2" Central Business District: Regular Council Proceedings - 8 - September 11, 1967 The West 851 of Lots 6, 7 and 8, Block 51, Townsite of Hutchinson. N 1/2, except the North 501 of Lot 8. Lot 6 and the North 81 of Lot 5 of L. M. Gazinls Sub -Division of Lot 10 Block 40 N 1/2 City of Hutchinson. The North 101 of Lots 1 and 2; all of Lots 3 and 4; and the South 32.1•of"Lot 5 all in L. M. Gazinls Sub -Division of Lot 10 Block 40 N 1/2 City of Hutchinson. This Ordinance shall be in full force and effect from and after its passage and publication. Alderman Hanson seconded the motion of Alderman Linder to introduce Ordinance No. 293 for its second reading, and upon vote being taken, all members present voted "aye", and Ordinance No. 293 was declared adopted by the City Council this 11th day of September, 1967. DeForest Wagner presented his Preliminary Plat of Wagner's First Addition, and the Clerk noted it had been reviewed by the Secretary of the Planning Commission and the proper fee had been paid. Motion was made, seconded and carried that the Preliminary Plat of Wagner's First Addition be referred to the Planning Commission, with a hearing thereon to be held at 8:30 P.M., September 18, 1967, by the Planning Commission, and the Clerk was instructed to publish and mail the required notices. Alderman Savage, introduced the following resolution and moved its adoption: RESOLUTION NO. 2615 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT (Sanitary Sewer - Linden Avenue) WHEREAS, pursuant to Resolution No. 2607 of the City Council adopted August 28, 1967, a report has been prepared by the City Engineer with reference to the improvement of Linden Avenue from Lynn Road to Merrill Street by sanitary sewer, and this report was received by the City Council on September 11, 1967, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The City Council will consider the improvement of such street in ac- cordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Sec. 429.011 to 429.111 (Laws 1953, Ch. 398, as amended) at an estimated total cost of the improvement of $3728.30. 2. A public hearing shall be held on such proposed improvement on the 9th day of October, 1967, in the council chambers of the city hall at 8:30 P.M., and the city clerk shall give published notice of such hearing and improvement as required by law. Alderman Johnson seconded the motion xixA:i"=xxx2xxxga to adopt said resolution, and upon vote being taken, all members present voted "aye", and Resolution No. 2615 was declared adopted by the City Council this 11th day of September, 1967. Mayor Kost read a letter from the Minnesota Pollution Control Agency stating that a hearing will be held at 1:30 P.M., September 14, 1967, to review the City's application for a grant of financial assistance with the construction cost of a sewage facility under the Federal Water Pollution Control Act. Engineer Priebe and a representative from Rieke -Carroll -Muller Associates, Inc. will represent the city at this hearing. Engineer Priebe presented his recommendation for piping of drain tile from sump pumps to -an outside tap, which he would like to distribute to all contractors. Motion was made, seconded and carried to approve the engineer's recommendations for piping of drain tile from sump pumps to an outside tap. Alderman Johnson made a motion that Engineer Priebe be authorized to attend the Public Works convention October 1-5, 1967, in Boston, Mass. and that the Clerk be authorized to issue checks to total $250.00 for registration, transportation RegularCouncil Proceedings - 9 - September 11, 1967 and advance for expenses. Alderman Savage seconded the motion of Alderman Johnson, and upon vote being taken, all members present voted "aye", and the motion was declared carried. Alderman Hanson made a motion that the request of the Congregational Church to block off Fourth Avenue SW from Franklin Street to Main Street South for two hours on Sunday morning, September 25, 1967, to control traffic during the dedication of the new education building, be approved, subject to approval of the Police Department. Alderman Linder seconded the motion of Alderman Hanson and upon vote being taken, all members present voted "aye", and the motion was declared carried. Motion was made, seconded and carried that the following building permit appli- cations be approved and permits issued, as recommended by the city engineer: No. 739 Paul Shirkey Build garage - 5 5th Avenue NE No. 740 Mrs. Elmer Jensen Addition - 435 Hassan St. S. No. 743 Earl Hanson House & garage Lot 6 Blk 1 Nyberg's Add No. 744 .Church of St. Anastasia Move garage to 400 Lake Street for use as temporary tool shed Motion was made, seconded and carried that the following water and sewer taps be granted: On permit No. 743 Earl Hanson Alderman Hanson made a motion that the petition of H. R. Kerr to cause the construction of curb and gutter at Lots 4 & 5, Merrill's Addition of Lot 86, Lynn Addition, be approved and permit issued with the following regulations: A. Work shall conform to City of Hutchinson specifications. B. Backfilling behind the curb and gutter shall be the Owner's responsibility. C. Work to be done to existing grade with the understanding that the grade on Lynn Road may be changed in the future, with resultant change in curb and gutter to be made at property owner's expense. D. Engineering fees to be paid to the City of Hutchinson.. Alderman Johnson seconded the motion of Alderman Hanson, and upon vote being taken, all members present voted "aye", and the motion was declared carried. Attorney Schantzen stated that the property of Christ the King Lutheran Church cannot be annexed to the city inasmuch as it does not abut the city. Engineer Priebe reported Ivan Larson wants to know what has been done about the storm sewer problem on Carlisle Street, stating the catch basin repair did not take care of the problem. Alderman Johnson will investigate and report. Alderman Linder stated that some work should be done on the east half of Maple Street between Northwoods Avenue and Tenth Avenue NE. Engineer Priebe was instructed to check with developers re grading of streets in and adjoining Academy Acres and in the Rice Addition. Motion was made, seconded and carried to adjourn at 10:25 P.M. Special Council Proceedings September 18, 1967 A Special Council Meeting was called to order by Mayor Don 0. Kost in the Council Chambers at the hour of 7:30 P.M. Members present: Aldermen Linder, Savage, Hanson, Johnson. Members absent: None Alderman Johnson made a motion that the Treasurer be authorized to sell $25,000.00 (maturity value) U. S. Treasury Bills in Sinking Fund No. 6 to meet current obligations. Alderman Savage seconded the motion of Alderman Johnson, and upon vote being taken, all members present voted "aye", and the motion was declared carried. Motion was made, seconded and carried that the following bill be approved and paid out of Sinking Fund No. 6.: Johnson Bros. Construction Co. Estimate No. 1 $ 70,148.70 Motion was made, seconded and carried to adjourn at 7:35 P.M. GBAIS 1NSUI IN( -E AGEN(A 35 Second Avenin S.W. Hutchinson, Minnesota 55350 September 1, 1967 CITY OF HUTCHINSON Hutchinson, Minnesota Gentlemen: It has come to my attention that the City is considering Burglary Insurance on the new Liquor Store and I would like to submit a quotation on this type of coverage. x129000.00 BURGLARY on stock of merchandise, bases on estimated inventory of $30,000, using minimum 40% co-insurance PLUS STOREKEEPERS BURGLARY & ROBBERY 1#000.00 Robbery inside the premises for loss of money, seourities, merchandise, furniture, fixtures and equipment. 19000.00 Robbery outside the premises for loss of money, secu*ities and merchandise, including wallet or bag. 11000.00 Kidnaping for loss of money, securities, merchandise etc. Safe Burglarys Premises burglary for loss of money securities and merchandise by safe burglary and for loss, not exceeding x50.00, by burglary of money and securities from within the premises. 19000.00 Theft from night depository or residence for loss of money and securities. 19000.00 Damage to the premises and to money, securities, merchandise furniture, fixtures and equip. within the premises caused by robbery, kidnaping, burglary or attempt thereat. 400.00 Fidelity for larceny or embezzlement 500.00 Medical Payments The above protection developer an annual premium of $250.25 The agent has approval from his Minnesota Office to underwrite this risk. However, because of type and amount of limits of this risk, Home Office approval must be obtained. Please advise if I can be of service on this protection. Yours truly, ; ` Harold A. rams General In. tirxnee Phone `i96-2$).55 September 14, 1967 Agnes Monge City Clerk City of Hutchinson Hutchinson, Minnesota 55350 Dear Mrs Monge: In accordance with your request we summit the following quotation for Burglary and Robbery insurance at the Liquor Store. $12,000.00 open stock Burglary coverage - $216.98 annually. Robbery coverage on money and Safe Burglary, $1,000.00 inside and $1,000.00 outside premises - $26.00 annually. Storekeepers Burglary and Robbery with $1,000.00 coverage on contents and on money for each of the following: Robbe{y inside premises - $1,000.00 Robbery outside premises - $1,000.00 Kidnapping - $1,000.00 Safe Burglary - $1,000.00 Theft - night depository or residence - $1,000.00 Burglary or Robbery of watchman - $1,000.00 Damage to premises or property - $1,000.00 This coverage would cost $69.00 annually GET: Yours truly, HUTCHINSON AGENCY, INC. By: Firtit National 13>uik Building HC'I'('1{i\ti<)ti, RtfV\1;1-1)'f' 1 .55350 °Where you're a friend... not a file card" Citizens Insurance Agency Citizens Bank Building Telephone 897-1125 Insurance of All Kinds HUTCHINSON, MINNESOTA 55350 jl,ptei"ber , 'q67 RUFUS MIKULECKY, Mgr Mrs. Agnes ."°onge City Clerk, City Hall V,iashington Avenue Southwest i+utchinson, Minnesota Re: Burglary and Robbery Ins,-xance Dear Mrs. Mlonge: HELMER OTTO To endorse the existing money and securities policy now in effect and to provide S3,000 coverage on the liquor store moneys, the additional cost from September 25, 1967 to April 1, 1968 would be $118.00. To provide an additional 42,000, making a total of $5,000 for the peak period of November 1, 1967 to January 1, I WO would be 141.00. This policy would provide insure and outside protection to the city. To provide $7,500 Mercantile Open Stock coverage at the liquor store would cost $145.00 annually. This is the minimum coverane necessary where the value inventory average is 2P,000. `respectfully submittod, CITTZ7NS INSURANCE AGENCY �ufu.'�Aikulerkv RPii/dsk CITY OI', I-IL)TCI-IINSON ,)"j litESO(a 55350 OFFICES AT 97 WASHINGTON AVENUE WEST September 20, 1967 Honorable Mayor and Members of the City Council City of Hutchinson Gentlemen: On September 19, 1967, 1 met with Mr. L. E. Erickson, District Design Engineer for the Willmar District of the Minnesota Highway Department. The present storm sewer and surface width was discussed. The present storm sewer between 4th Ave. No. and 5th Ave. No. was installed in 1923. It consists of an 8 inch tile line on each side of the street. For some time now these lines have not functioned inasmuch as they are filled with debris. I have instructed Mr. Erickson to include a storm sewer line and catch basins in their design. The present concrete surface and curb and gutter was also installed in 1.923. Due to the variable width street the surfacing was constructed 41 feet to 44 feet wide, face to face to curb. At this time, Mr. Erickson has been instruted by the District Engineer to design a roadway 44 feet wide all the way from 4th Ave. No. to 5th Ave. N.. This would require removal- of emovalof several trees along the street. I have viewed that street on several occasions and feel that the small amount of parking on that block would not be hindered if you would restrict parking on the one side. I would suggest that be on the east side. No parking is presently permitted on either side at the south end by the service stations. With no parking on the one side it is felt the Highwav Department's requirements will be met so as to restrict the new construction within the limits of the present curb lines. Attached is a new resolution needed for said construction and parking restriction. Said resolution is written in the form desired by the Highway Department. Marlow V. Priebe City Engineer MVp:mdo Enclosure RESOLUTION WHEREAS, the State of Minnesota, Department of Highways, proposes to make certain improvements on a portion of Trunk Highway No. 15 located in the City of Hutchinson upon and along Main Street from 4th Ave. No. (T.H. 7 and 22) to 5th Ave. No. a distance of approximately 800 feet, and WHEREAS, it is the desire of the City t'.at such improvement of said roadway be extended to greater width and capacity than is necessary to accommodate normal trunk highway traffic, BE IT RESOLVED by the City Council of t,e City of Hutchinson that the State of Minnesota, Department of Highways is -equested to provide for improvements on the aforesaid portion of Trunk Highway No. 15 consisting particularly of storm sewer, curb and gutter, and concrete surfacing, the width of said surfacing to be variable as it now exists, 41 feet to 44 feet face to face of curb considered as construction and improvement of said roadway, to greater width and capacity than is necessary to accommodate normal trunk highway traffic. BE IT FURTHER RESOLVED that City Council of the City of Hutchinson shall restrict parking on one side of T.N. 15 (Main Street) from 4th Ave. North to 5th Ave. North to provide the greater capacity than is necessary to accommodate normal trunk highway traffic. BE IT FURTHER RESOLVED that following approval by the Minnesota Department of Highways of plans and specifications for said improvements of said trunk highway and before a contract is awarded for the construction of said improve- ments the City shall enter into an agreement with the State which shall provide that the City shall pay not less than 25% of the cost of construction work performed on said roadway of greater width and capacity than is necessary to accommodate normal trunk highway traffic, that the City shall pay its proportionate share of the cost of constructing necessary underground drainage structures computed on the basis of areas drained by such structures, and, if the State lets the -construction contract, shall deposit with the State at the time such agreement is entered into a sum equal to an estimate of the City's share of such construction costs as prepared by the Minnesota Department of Highways. The City shall, in addition to paying its proportionate share of the cost of the proposed work, obtain at its sole cost and expense all necessary right of way easements and construction permits for the work to be performed outside the limits of the trunk highway or established City streets, together with all drainage outlet rights where necessary. Such easements, permits and rights shall be obtained and satisfactory evidence thereof furnished the Department of Highways before any contract for the proposed work is awarded. CERTIFICATION STATE OF MINNESOTA COUNTY OF McLEOD CITY OF HUTCHINSON RESOLUTION (Continued) I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City of by the City Council at a meeting thereof held in the City of , Minnesota, on the day of , 19 as disclosed by the records of said City in my possession. Date this day of , 19 (Seal) City Clerk CF IIurI'C11INS0N i1111(1:(--fR 55350 OFFICES AT 3' WASI,NGrON AVENUE WEST September 15, 1967 Honorable Mayor and Members of City Council Cite of Hutchinson Gentlemen: The construction of storm sewer, grading and base on 3rd Ave. N.W. from Main Street to the West City limits has been referred to me. A report is attached. A preliminary storm sewer layout is available for review. j�//L2�G�/ !/ • V iC�1�J`� Marlow V. Priebe City Engineer MVP:mdo 'F"R"; REPORT on Street Improvement 1. vocation: September 15, 1967 Third Avenue Northwest from Main Street to West City limits. Glen, James, Water and Lind Streets between 3rd Ave. N.W. and 4th Ave. N.W. (T.H. 7 and 22). 2. Estimated costs: Storm sewer main and appurtenances $ 34,900.00 Class A excavation - 3rd Ave. N.W. 13,200.00 Class A excavation Glen, James, Water & Lind 3,300.00 Gravel base - Class 5 - 3rd Ave. N.W. 41,700.00 Gravel base - Class 5 - Glen, James, Water & Lind 9,600.00 $102,700.00 15% Engineering & Contingencies costs 15,405.00 TOTAL $118,105.00 3. Assessment costs: All cost for the storm sewer are assessable to properties in the drainage area. Based on the estimated cost and the approximate area, the assessment cost would be, $0.022 per sq. ft. The class A excavation and gravel base work has approximately 7800 lineal feet of frontage. Of this 6600 feet is assessable and 1200 feet is City. Based on the estimated cost and approximate frontage the assessment costs would be $2.43 per foot for Class A excavation and $7.56 per foot for Gravel base and as follows: Class A.excavation cost to be assessed $16,056.00 it 11 It it to City $ 2,919.00 Gravel base cost to be assessed $49,924.00 it if if to City $ 9,071.00 4. Financing: The assessments shown above should be over a 10 year period. This project will have to be financed by a Revenue Bond Issue or from a Capitol Improvement fund, if it is set up. 5. This project is only feasible if the storm sewer, excavation and base work is done as one project. The longer the time interval between this installation and the installation of curb, gutter and bituminous mat the greater the increase in cost will be for said curb, gutter, and bituminous mat. Also, the maintenance costs for the street and storm sewer will increase. If a hearing is held on November 13, 1967, plans and specifications could be completed for a letting in the spring of 1968. Report (Continued) 6. Recommendation: Due to the soil conditions in that area, I would recommend a six inch temporary gravel surface be placed on this roadway until a total project can be financed and built. The total project would include curb, gutter and bituminous mat. The cost for curb, gutter and bituminous mat would be approximately $6.45 per foot. CITY OF 111_'TC I-11. 11S0N JAimimin 55350 OFFICES AT 37 WASHINGTON AVENUE WEST September 19, 1967 Honorable Mayor and Members of. the City Council City of Hutchinson Gentlemen: in accordance with the specifications for the Northwest Sanitary Trunk line, Johnson Brothers Construction will have to oil that section of. 3rd Ave. N.W. from Main Street to the Railroad. The work in this section of street will not be completed in time to do same this year. The section of 3rd Ave. from the Railroad to the west City limits has Never been in good condition. The present roadway is being kept up in the best possible condition. The backfill was very wet due to the high water table in that area. The recent rains have not helped the situation. To get the road in servicable condition until such time as the City can properly finance a complete street project it is recommended that the City haul necessary gravel from the sewer trench by the treatment plant to 3rd Ave.. The excess material on 3rd Ave. could be hauled to the trench for fill. The contractor will shape this material for the City to obtain as good a roadway as possible. ,. it is estimated that this could be done for a cost of approximately 53500.00 based on our cost rate for equipment and labor. In view of the cost of a completed street and the lack of proper funds to finance same, I recommend the above. Inasmuch as this work is being done in connection with the Northwest Sanitary 'trunk line, the cost should be billed from the Street fund to said project. Marlow V. Priebe City Engineer MVP:mdo CITY OF HUTCHINSON J(iRWOO 55350 OFFICES AT 37 WASHINGTON AVENUE WEST Septemher 19, 1967 Honorable Mayor and Members of the City Council City of Hutchinson Gentlemen: The construction of a new sanitary sewer trunk line from the intersection of 5th Ave. S.E. and Monroe to the new sewer treatment plant or the new Southwest 'Trunk line has been referred to me. A preliminary layout and report are attached. Marlow V. Priebe City Engineer MVP:mdo ENGINEER'S REPORT on New Sanitary Trunk Line on 4th Ave. S.E. from Monroe to Railroad 1. Existing Conditions The existing 10" Sanitary Trunk line it is assumed was constructed prior to the existing Treatment Plant. The line was installed shallow and at a very flat grade to enable it to outlet in the river. Due to the additional growth in the City and some additional infiltration in the lines, this line is now running at above capacity. 2. Proposed Construction To relieve the above mentioned problem it is recommended that a new trunk line of larger capacity and better grade be installed as shown on the attached map. 3. Cost of Project The estimated cost for this work is $30,000.00. 4. Financing Inasmuch as this is a trunk line, the total cost shall be paid for by the City. This is in accordance with present policy. The new South Trunk line, North Trunk line and Treatment plant being constructed has been financed by bonds, which are to be paid by the Sewer and W$ er Department funds. This project will therefore have to/financed from a Capitol Improvement fund if set up or by a revenue bond issue. 5. Findings This project is necessary inasmuch as the present over capacity is causing back up in our lines in to houses in the area. It should be scheduled for construction in 1968.