cp01-27-2015No Workshop
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 27, 2015
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Christ the King Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF JANUARY 13, 2015
[Action] — Move to approve/reject the minutes of the regular meeting of January 13, 2015
5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14384 —RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM CITIZENS BANK AND WELLS FARGO BANK
2. RESOLUTION NO. 14385 —RESOLUTION ESTABLISHING NO PARKING
RESTRICTIONS — SECOND AVENUE SE RECONSTRUCTION PROJECT
3. RESOLUTION NO. 14386 -RESOLUTION IN SUPPORT OF GRANT APPLICATION
FOR LUCE LINE TRAIL GRAND OPENING CEREMONY
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE MOVING OF
AN EXISTING SINGLE FAMILY DWELLING WITH ATTACHED GARAGE TO 141
MORNINGSIDE DRIVE NE, CROW RIVER HABITAT FOR HUMANITY, APPLICANT
WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 14382)
2. CONSIDERATION OF SITE PLAN APPROVAL FOR 964 HWY 15 SOUTH,
HUTCHINSON, MINNESOTA, RETAIL PARTNERS HUTCHINSON, LLC, APPLICANT
WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 14357)
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE
TO HUTCHINSON ROTARY FOUNDATION ON APRIL 17, 2015, AT CROW RIVER GOLF
CITY COUNCIL AGENDA JANUARY 27, 2015
CLUB
(d) CONSIDERATION FOR APPROVAL OF ISSUING CATERER'S PERMIT TO J&N
SCHLAGEL ON FEBRUARY 12, 2015, AT 16919 HWY 7 EAST (FACTORY DIRECT)
(e) CONSIDERATION FOR APPROVAL OF AMENDMENT TO CITY/RURAL FIRE
DEPARTMENT AGREEMENT WITH BOON LAKE TOWNSHIP
(f) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC HEARING FOR FEBRUARY
10, 2015, AT 6:00 P.M. TO REVIEW SMALL CITIES DEVELOPMENT PROGRAM
RENTAL REHAB GRANT APPLICATION
(g) APPOINTMENT OF BRAD WICK TO PLANNING COMMISSION TO MARCH 2020
(FILLING JOHN LOFDAHL' S TERM)
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
[Action] — Motion to approve/rej ect those items contained under the consent agenda.
1 min. 7A. CONSENT AGENDA
(a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
[Action] — Motion to approve/reject Council Check Register B
10 min. 8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF ISSUING ONSALE INTOXICATING LIQUOR
LICENSE TO VFW POST 906
[Action] — Motion to close public hearing
[Action] — Motion to approve/reject issuing on -sale intoxicating liquor license to VFW Post 906
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10. UNFINISHED BUSINESS
5 min. 11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF RESOLUTION OF SUPPORT FOR MCLEOD
HISTORY PARTERNSHIP DEVELOPMENT PROGRAM PLANNING GRANT AND
PLEDGING OF CITY FUNDS TO HISTORIC HUTCHINSON FOR 2016 - ADOPTING
RESOLUTION NO. 14387
[Action] — Motion to approve/reject Resolution No. 14387
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance process items.)
2
CITY COUNCIL AGENDA JANUARY 27, 2015
(a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM JANUARY 6, 2015
(b) SNOW REMOVAL — ICE CONTROL REPORT FROM DECEMBER 2014
(c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FOR
DECEMBER 16, 2014
(d) PUBLIC ARTS COMMISSION MINUTES FROM DECEMBER 11, 2014
(e) PLANNING COMMISSION MINUTES FROM NOVEMBER 18, 2014
(f) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER
2014
(g) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR
DECEMBER 2014
13. MISCELLANEOUS
14. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 13, 2015
INSTALLATION OF NEWLY APPOINTED COUNCIL MEMBER BILL ARNDT
1. CALL TO ORDER — 5:30 P.M.
Ma or Gary Forcier called the meeting to order. Members present were Mary Christensen, John
L%ahl, Bill Arndt, and Chad Czmowski. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and Kent Exner, City Engineer.
2. INVOCATION —Pastor Mark Richardson, Christ the King Lutheran Church, delivered the invocation
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Christensen recognized and thanked the school bus drivers for the job they do.
PUBLIC COMMENTS
6. MINUTES
a) REGULAR MEETING OF DECEMBER 23, 2014
b) ORGANIZATIONAL MEETING OF JANUARY 2, 2015
Motion by Christensen, second by Czmowski, to approve the minutes of the regular meeting of
December 23, 2014, and organizational meeting of January 2, 2015. Motion carried unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES - NONE
(b) CONSIDERATION FOR APPROVAL OF OUT OF STATE TRAVEL REQUEST FOR DAN
HATTEN TO ATTEND THE INTERNATIONAL CHIEFS OF POLICE ASSOCIATION
CONFERENCE IN SAN ANTONIO, TEXAS FROM JANUARY 21-23, 2015
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSES
- MINNESOTA DEER HUNTERS ASSOCIATION ON APRIL 4, 2015, AT MCLEOD
COUNTY FAIRGROUNDS
- UPPER MIDWEST ALLIS CHALMERS CLUB ON JULY 26, 2015, AT MCLEOD
COUNTY FAIRGROUNDS
(d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
Motion by Czmowski, second by Lofdahl, to approve those items contained under the consent
agenda. Motion carried unanimously.
7A. CONSENT AGENDA
(a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
CITY COUNCIL MINUTES JANUARY 13, 2015
Motion by Czmowski, second by Arndt, with Forcier abstaining, to approve Council Check Register
B. Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise policy. Always looking toward t e uture, not monitoring past)
(a) ANIMAL LICENSING UPDATE
Police Chief Dan Hatten provided an update on animal licensing for 2014. Chief Hatten provided
statistics for 2014 which consisted of, among other things, 374 animal licenses being issued and
HPD responding to 601 animal calls. Chief Hatten then reviewed the 2015 fines and fees that apply
to citations, impounds, kennels and other items. These total fines and fees total over $300 for dogs
and cats if they are held for the maximum amount of time by the HPD. Chief Hatten then
encouraged pet owners to license their animals which is $10.00 annually with the license fee being
waived if proof can be shown that the animal has been spayed or neutered or has a microchip. By
having the animal licensed, animals that become at large are able to be reconnected with their owner
in a more efficient manner and can save the pet owner in fees.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF CALLING FOR SPECIAL ELECTION ON MAY 5,
2015
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that because of the
of the vacancy in Council Seat 3 due to Gary Forcier being elected as mayor, a special election must
be held to fill that because more than one year is left in that Council Member seat's term. This
election will be considered a special general election unless more than three people file for the seat,
in which case the May 5, 2015, election will be a primary election with a proposed special general
election to follow on July 28, 2015.
Motion by Lofdahl, second by Arndt, to call for special election on May 5, 2015. Motion carried
unanimously.
(b) FIRE RELIEF ASSOCIATON APPOINTMENT —Fire Chief Mike Schumann, City Administrator
Matt Jaunich, Mayor Gary Forcier
Mayor Forcier noted that annually City representatives are appointed to the Fire Relief Association
as required by Minnesota law. This appointment was inadvertently omitted from the Council's
organizational meeting agenda on January 2, 2015.
Motion by Christensen, second by Lofdahl, to ratify appointments as noted above. Motion carried
unanimously.
(c) PROCLAMATION — "ONE BOOK, ONE COMMUNITY"
Mayor Forcier read a Proclamation proclaiming January as "One Book, One Community" month in
the City of Hutchinson.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance process items.)
2
CITY COUNCIL MINUTES JANUARY 13, 2015
(a) PEDESTRIAN AND BICYCLE ADVISORY COMMITTEE MINUTES FROM NOVEMBER 19,
2014
(b) LIQUOR HUTCH SALES REPORT FOR 2014
13. MISCELLANEOUS
John Lofdahl — Council Member Lofdahl noted that effective January 24, 2015, when new windows
are put in a residence, the state building code is requiring that hard -wired smoke detectors are placed
in the home as well.
Bill Arndt — Council Member Arndt noted that a resident asked if the entire city could have wireless
communication. Council Member Arndt also noted that a resident also asked if Arch Street could be
paved as part of the Second Avenue Southeast improvement project. Kent Exner, City Engineer,
reported that since Arch Street does not front any residences, it is not currently being considered for
improvement, however it could be analyzed to see what the cost would be. Council Member Arndt
asked if the Council would be meeting with the local legislators early in the session. He also
suggested meeting with the county commissioners as well. City Administrator Jaunich will work on
making connections with these groups.
Marc Sebora — Mr. Sebora welcomed new city administrator, Matt Jaunich.
Matt Jaunich — Matt Jaunich introduced himself as the new city administrator, assuming his duties
yesterday. Mr. Jaunich noted that he has written a memo to the Council noting his initial work plan
over the next several months in his new position.
14. ADJOURN
Motion by Arndt, second by Christensen, to adjourn at 6:00 p.m. Motion carried unanimously.
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14382
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
CONDITIONAL USE PERMIT TO ALLOW THE MOVING OF AN EXISTING SINGLE FAMILY
DWELLING WITH ATTACHED GARAGE TO 141 MORNINGSIDE DRIVE NE.
FACTS
1. Crow River Habitat for Humanity is the owner of a parcel of land located at 141 Morningside Dr. NE,
Hutchinson Minnesota; and,
2. The subject property is legally described as: Lot 12, Block 2 Santelman's Third Addition
3. Crow River Habitat for Humanity has applied to the City for a conditional use permit to allow the
moving of an existing single family dwelling with attached garage to 141 Morningside Dr. NE,
Hutchinson MN.
4. The Planning Commission met on January 20, 2015, and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
b. The proposed building and site improvements shall comply with the standards of the R-3 PD
district and the Zoning Ordinance.
c. The Applicant must obtain all necessary permits for any construction that would be needed.
d. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use requires approval of a new conditional use permit.
5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its
meeting on January 27, 2015, and has considered the recommendation and findings of the Planning
Commission and hereby does recommend approval of the conditional use permit, subject to the
following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
b. The proposed building and site improvements shall comply with the standards of the R-3 PD
district and the Zoning Ordinance.
c. The Applicant must obtain all necessary permits for any construction that would be needed.
d. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use requires approval of a new conditional use permit.
to C 6�) I rtu�s
Findings of Fact — Resolution # 14382
141 Morningside Dr. NE Conditional Use Permit
Page 2
APPLICABLE LAW
6. The conditional use permit request meets the following standards as required in Section 154.058 (C)
of the City of Hutchinson Municipal Code:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of.the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
CONCLUSIONS OF THE LAW
7. The requested conditional use permit is consistent with the comprehensive plan.
8. The proposed use will not have a substantial or undue adverse effect upon adjacent property,
character of the neighborhood, traffic conditions, utility facilities and other matters affecting the
public health, safety and general welfare.
9. The proposed use will be designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a conditional use permit allowing the moving of a single-family dwelling with attached
garage to 141 Morningside Dr. NE, Hutchinson MN is approved.
Adopted by the City Council this 27`h day of January, 2015.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14357
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF SITE
PLAN FOR ASPEN DENTAL LOCATED AT 964 HWY 15 S, RETAIL PARTNERS HUTCHINSON,
LLC, APPLICANT.
FACTS
1. Retail Partners Hutchinson, LLC, has submitted for a review a Site Plan of 964 Hwy 15 S.
2. Sky Ventures, LLC. is the current landowner.
3. The subject property is legally described as:
LOT 4, EXCEPT THE WEST 96.99 FEET THEREOF, BLOCK I, HANSON'S THIRD ADDITION
and THE EAST 40.00 FEET OF THE WEST 96.99 FEET OF LOT 4, BLOCK 1, HANSON'S
THIRD ADDITION, MCLEOD COUNTY, MINNESOTA.
4. The developer has applied for a Site Plan Approval.
5. The Planning Commission met on January 20, 2015 and considered the request and the effects of the
proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and
consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to
the following findings and conditions:
a. The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance, as well as all other City regulations.
b. There must be emergency service access around the building. Fire hydrants must be located
no farther than 400 feet from the building.
c. Exterior refuse collection area must be fully screened.
d. Moving or relocating utility services will be at the property owner's expense.
e. SAC/WAC charges will be due at the time building permits are issued.
f. A parkland contribution fee will be collected with the building permit.
g. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting South Grade Road and/or Lynn Road.
h. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. All roadway work must be fully completed to
City standards within 10 calendar days of the original disturbance. If the work isn't fully
completed within 10 calendar days, the City reserves the right to have the work completed
and invoice/assess the property owner for all associated costs.
i. The parking stall on the east side of the building either needs to be removed or re -configured
to meet setbacks.
6. The City Council met on January 27, 2015 and considered the request and the effects of the proposal
on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated
traffic conditions, and the effect on values of properties in the surrounding area and consistency with
the Comprehensive Plan, and hereby recommends approval of the request subject to the following
findings and conditions:
LP V --P-0 1"
Findings of Fact — Resolution # 14357
Site Plan Approval
964 Hwy 15 S
January 27, 2015
Page 2
a. The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance, as well as all other City regulations.
b. There must be emergency service access around the building. Fire hydrants must be located
no farther than 400 feet from the building.
c. Exterior refuse collection area must be fully screened.
d. Moving or relocating utility services will be at the property owner's expense.
e. SAC/WAC charges will be due at the time building permits are issued.
f. A parkland contribution fee will be collected with the building permit.
g. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting South Grade Road and/or Lynn Road.
h. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. All roadway work must be fully completed to
City standards within 10 calendar days of the original disturbance. If the work isn't fully
completed within 10 calendar days, the City reserves the right to have the work completed
and invoice/assess the property owner for all associated costs.
i. The parking stall on the east side of the building either needs to be removed or re -configured
to meet setbacks.
APPLICABLE LAW
7. The preliminary and final plat request meets the following standards as required in Sections 154.169
of the City of Hutchinson Municipal Code.
CONCLUSIONS OF THE LAW
8. The requested site plan is consistent with the comprehensive plan and applicable ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the application for site plan approval is hereby approved.
Adopted by the City Council this 27th day of January, 2015.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Resolution 14384 Approving Securities for Collateral from Citizens Bank and Wells Fargo Bank
Department: Finance
LICENSE SECTION
Meeting Date: 1/27/2015
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
State statute requires the city council to approve each year the securities pledged as collateral on the City's funds
deposited in banking institutions. This statute basically protects city funds in excess of the FDIC covered maximum of
$250,000 by requiring financial institutions to pledge specific securities as collateral to cover at least 110% of City
funds deposited in the institution.
As of 12/31/2014, Citizens Bank is collateralized at 113.2% of the City's cash balance in that bank while Wells Fargo
is at 110.4%. Both banks are adequately collateralized per state statute's requirement of at least 110%.
Attached is resolution 14384 with a listing of the specific securities pledged as collateral from Citizens Bank & Trust
Co, and Wells Fargo Bank.
BOARD ACTION REQUESTED:
Approve resolution 14384 with securities as collateral for City deposits.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14384
RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM
CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA
AND COLLATERAL FROM WELLS FARGO BANK.
WHEREAS the Citizens Bank & Trust Co. of Hutchinson, a City Depository, and the
Wells Fargo Bank of Hutchinson, have presented collateral as follows for the City of Hutchinson.
SECURITY
MARKET VALUE
MATURITY
3141 BAXP8
$
1,685,632
08/01/2023
3128M DFG3
1,060,689
05/01/2027
3138EKWP6
1,588,502
06/01/2027
31418APL6
2,434,168
01/01/2028
31307AVT6
788,216
02/01/2028
3138X6W27
2,633,390
10/01/2028
3128P7ZN6
1,832,379
04/01/2033
3138E KXJ 9
1,526,765
01/01/2034
3138A N N B5
1,593,743
07/01/2041
TOTAL - Citizens Bank
$
15,143,485
3138EHJFO
$
1,296,094
12/01/2026
31418A2W7
61,472
11/01/2033
31419A N B9
2,526,210
09/01/2040
3138AV F91
2,889,867
11/01/2041
3138LVEK5
1,697,107
06/01/2042
3138NYWU 5
542,825
12/01/2042
31417 E E80
643,556
12/01/2042
31417ENB3
17,323
01/01/2043
31417ES28
13,324
01/01/2043
31417ETE1
4,439
01/01/2043
3138WQAY8
464,100
05/01/2043
3138WQA28
9,211
05/01/2043
3138W9AZ3
104,972
07/01/2043
TOTAL - Wells Fargo
$
10,270,499
TOTAL COLLATERAL $ 25,413,983
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that the
Treasurer be authorized to accept said securities as collateral and that said collateral be
deposited for safekeeping.
Adopted by the City Council this 27th day of January 2015.
ATTESTED:
Matthew Jaunich
City Administrator
Gary Forcier
Mayor
HUTCHINSON CITY COUNCIL
Cay oAa�
Request for Board Action
Agenda Item: Resolution Establishing No Parking Restrictions — 2nd Avenue SE
Department: PW/Eng
LICENSE SECTION
Meeting Date: 1/27/2015
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Per MnDOT's Municipal State Aid rule requirement, the attached Resolution (restricting parking along the both sides
of 2nd Ave. SE east of Huron St. to the bridge) must be executed to implement the
proposed roadway geometrics
within the upcoming 2nd Avenue SE Reconstruction project.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14385
RESOLUTION RELATING TO PARKING RESTRICTIONS
S.P. 133-109-009 FROM STATION 22+00 TO STATION 29+20
(2"d Avenue SE) IN THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS, this resolution was passed this 27th day of January, 2015 by the City of
Hutchinson in McLeod County, Minnesota. The Municipal Corporation shall hereinafter be called
the "City".
WITNESSETH:
WHEREAS, the "City", has planned the improvement of 2 d Avenue SE, State Aid Route
No. 109 from Main Street (TH15) to approximately 150 LF west of the South Fork of the Crow
River bridge in the City of Hutchinson, Minnesota; and
WHEREAS, the "City" will be expending Municipal State Aid Funds on the improvements
of this street; and
WHEREAS, this improvement does not provide adequate width for parking on both sides
of the street; and approval of the proposed construction as a Municipal State Aid Street project
must therefore be conditioned upon certain parking restrictions.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the "City" shall ban the parking of motor vehicles on both sides of 2"d Avenue SE
(FROM STATION 22+00 TO STATION 29+20) at all times.
Adopted by the Hutchinson City Council this 27th day of January, 2015.
Gary Forcier, Mayor
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Resolution in Support of Grant Application for Luce Line Trail Ceremony
Department: Administration
LICENSE SECTION
Meeting Date: 1/27/2015
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Heart of Hutch is seeking a resolution of support from the City on a grant application they are seeking from Blue
Cross/Blue Shield. Heart of Hutch is seeking $20,000 in grant funding from Blue Cross/Blue Shield's RFP for "Active
Places Demonstration Projects". The money would be used to promote/celebrate the grand opening of the Luce Line
Trail when the paving is completed later this summer.
Heart of Hutch is looking to possibly do a ceremony in late September. The ceremony may include the closing of a
portion of 3rd Avenue NW (from SWIF to Stearnswood). They are currently looking at doing a ribbon cutting ceremony
with a bike ride, live music, food, booths and other activities to promote the opening of the Luce Line Trail along with
other bicycle and healthy living activities. At this time there is no request for city funding other than some in-kind
services like PD coverage, barricades, etc.
Heart of Hutch will be submitting the grant and the grant requires evidence of local City Council support before Blue
Cross/Blue Shield would distribute any funds. This resolution is meant to serve as that support. The grant application
is due February 12.
BOARD ACTION REQUESTED:
Approval of the resolution of support
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14386
A RESOLUTION IN SUPPORT OF A GRANT APPLICATION FOR THE LUCE LINE
TRAIL GRAND OPENING CEREMONY
WHEREAS, the City of Hutchinson recognizes that the Luce Line Trail as an important regional
trail asset and a destination point within the City of Hutchinson; and,
WHEREAS, the extension of the paving of the Luce Line Trail is expected to be completed later
this summer; and
WHEREAS, the Heart of Hutch would like to bring notice to the completion of this paving and
the community asset that is the Luce Line Trail through a grand opening ceremony; and
WHEREAS, grant dollars have been made available through Blue Cross/Blue Shield to assist
the Heart of Hutch and the City of Hutchinson in making Hutchinson a more amendable place to
walk, bike and use similar types of physical activity; and
WHEREAS, any potential grant monies would assist the Heart of Hutch and the City in
promoting efforts to support an increase in physical activity throughout the community; and
WHEREAS, bringing notice to the public that the Luce Line Trail is now paved and ready for
use will increase the public awareness of the availability of publicly accessible active spaces.
THEREFORE, BE IT RESOLVED, that the Hutchinson City Council hereby supports the
Heart of Hutch in the submission of a grant application made to Blue Cross/Blue Shield that will
assist in the grand opening ceremony for the Luce Line Trail.
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 27TH DAY OF JANUARY, 2015
GARY T. FORCIER, MAYOR
ATTEST:
MATTHEW JAUNICH, CITY ADMINISTRATOR
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Conditional Use Permit to Move Structure - 141 Morningside Dr. NE
Department: Planning
LICENSE SECTION
Meeting Date: 1/27/2015
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The applicant requesting a conditional use permit for the moving of a single -family dwelling with an attached garage to
a currently empty lot at 141 Morningside Dr. NE. A conditional use permit is required for moving structures larger than
10' x 12', per section 154.058 (C) of the Hutchinson Code of Ordinances.
The Conditional Use Permit (CUP) is required for moving structures larger than 10' x 12' in residential zoning
districts. The proposed structure will be located at 141 Morningside Dr. NE in Hutchinson. The proposed structure
appears to meet all applicable setbacks, as well as all other Zoning Ordinance requirements. Please note the CUP is
only for the moving of the structure not for the use once it is established. The use is governed by the City Zoning
Ordinance.
Please see the following page regarding the comments that were made at the Public Hearing from members of the
public and representatives from Habitat for Humanity.
The Planning Commission unanimously approved the CUP for moving the structure as proposed.
BOARD ACTION REQUESTED:
Approval of the CUP to move a structure larger than 10' x 12' at 141 Morningside Dr. NE.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Comments from Public Hearing 1/20/15
Todd Schnobrich 135 Adams St. SE, Hutchinson, Rep for Habitat for Humanity. Mr.
Schnobrich stated the mover will need to have 2 light poles moved to bring the building on-site.
Mr. Schnobrich stated the applicant researched moving in from the north side through a
neighboring lot but it is not feasible.
Mr. Schnobrich noted the building will be 40' back from the cul-de-sac, a 12' driveway width at
the curb, and a 3 -stall garage to eliminate off-street parking.
Carolyn Schumann 129 Morningside Dr. NE, stated she is more worried about compatibility
with existing association appearance. Ms. Schumann she is not opposed to Habitat for
Humanity, the proposed house simply does not fit in in this neighborhood.
Chuck Schmidt 133 Morningside Dr. NE asked why is this building is being moved to
Hutchinson and not Glencoe.
Derek Reif 120 Morningside Dr. NE stated he is wondering why this lot was chosen when there
are open lots on Hilltop Dr. NE that would not require cutting down trees. Mr. Reif is concerned
with maintenance of this property per his home owner's association rules. Mr. Reif further
stated that houses on Hilltop Dr. NE have outdoor storage piling up which is detrimental to the
neighborhood look. Many of his concerns are regarding long term appearance.
Mr. Schnobrich stated the lots on Hilltop Dr. NE have some assessments/taxes that would be
more costly for Habitat for Humanity to develop at this time. It was an economic choice. The
proposed home was acquired through the kindness of the City of Glencoe. This home is about
2.5 times the value of what Habitat for Humanity typically would build. It also has a number of
amenities that are atypical for a Habitat home
Ms. Schumann asked if Habitat for Humanity has anything to do with the owner after they move
in.
Michael Massmann 126 Morningside Dr. NE stated he understands single-family is permitted in
the zoning district but it is not currently existent on this street. Mr. Massmann stated this
structure would be more fitting elsewhere.
Mr. Schmidt noted this development will cause an increase in cost of snow removal because the
homeowner's association currently dumps snow on this vacant lot that belongs to the applicant.
Malon Wearing 116 Morningside Dr. NE stated the neighborhood struck him when he was
looking for a place to live in the City. This building will spoil the look of the neighborhood.
Mr. Schnobrich stated Habitat for Humanity mentor's the new owners for one full year after
occupancy. After that, Habitat does not have much to do with the site. This site will have more
landscaping and improvements than a typical Habitat site. The applicant intends to leave as
much natural vegetation as possible in the rear yard. Regarding the quality of the building,
Habitat is beginning with a home that far exceeds their typical aesthetic standards. Planning to
put in grass and a yard and the quality of the site should meet the needs of the neighborhood.
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Mike Schumann, Dolf Moon, Mike Babe, Dave Hunstad, Miles Seppelt, Jeff Page, Jean Ward, Judy
Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Dan
Hatten, Dan Jochum, Andrea Schwartz, and Kyle Dimler (Persons in attendance at Planning Staff
Meeting in bold)
Date: January 12, 2015, for January 20, 2015, Planning Commission Meeting
Application: CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE MOVING OF AN
EXISTING SINGLE FAMILY DWELLING WITH ATTACHED GARAGE TO 141
MORNINGSIDE DRIVE NE.
Applicant: CROW RIVER HABITAT FOR HUMANITY
CONDITIONAL USE PERMIT APPLICATION FOR 141 MORNINGSIDE DR. NE
Brief Description
The applicant requesting a conditional use permit for the moving of a single-family dwelling with an attached garage to a
currently empty lot at 141 Morningside Dr. NE. A conditional use permit is required for moving structures larger than 10'
x 12', per section 154.058 (C) of the Hutchinson Code of Ordinances.
Conditional Use Permit
141 Morningside Dr. NE
Planning Commission — 1-20-15
Page 2
GENERAL INFORMATION
Existing Zoning: R3 -PD (Medium -High Density Residential Planned Development)
Property Location: 141 Morningside Dr. NE
Lot Size: 0.353 Acres
Existing Land Use: Vacant
Adjacent Land Use
And Zoning: C-4 (Fringe Commercial District), R-3 (Medium -High Density Residential), R-3 PD
(Medium -High Density Residential Planned Development)
Comprehensive
Land Use Plan: Medium Density Residential
Zoning History: R-3 PD vacant lot
Applicable
Regulations: City Code of Ordinances Sections 154.058 (C)
Transportation: The property will be accessed from Morningside Dr. NE.
Physical Characteristics: Currently developed but vacant residential property.
Conditional Use Permit
The Conditional Use Permit (CUP) is required for moving structures larger than 10' x 12' in residential zoning
districts. The proposed structure will be in the rear yard space located at 141 Morningside Dr. NE in
Hutchinson. The proposed structure appears to meet all applicable setbacks, as well as all other Zoning
Ordinance requirements.
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable to provide
a service or a facility which is in the interest of the public convenience and will contribute to the
general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district regulations.
Conditional Use Permit
141 Morningside Dr. NE
Planning Commission — 1-20-15
Page 3
Conclusion:
1. The proposed structure is desirable and will contribute to the general welfare of the neighborhood in
the subject location as it will be consistent with other uses in the R-3 PD zoning district.
2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities, and other matters
affecting the public health, safety, and general welfare as the use of the property will remain very
similar to the existing use of the property.
The proposed building will be designed, arranged, and operated so as to permit the development and
use of neighboring property in accordance with the applicable district regulations, just as they are
used today.
Recommendation:
Staff recommends the approval of this request to the Planning Commission due to the fact that the applicant's
request meets the standards for approving a conditional use permit provided above.
If the Planning Commission recommends approval of the applicant's request, staff suggests the following
conditions be part of the approval:
1. The standards for granting a conditional use permit would be met, subject to the conditions stated.
2. The proposed building and site improvements shall comply with the standards of the R-3 district and
the Zoning Ordinance.
3. The Applicant must obtain all necessary permits for any construction that would be needed.
4. The conditional use permit shall remain in effect as long as the conditions required by the permit are
observed.
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In regards to the Conditional Use Permit for 141 Morning Side
Drive NE, Hutchinson, MN 55350.
This Property is Currently Zoned for Multi Family Homes. I would
suggest that it remain this way, as by adding a single family home
would take away from the current setting already in place. To add
a single Family home amongst the Multi Family/Town Home setting
would take away from the setting currently in place. We already
have Several Habitat for Humanity Homes on Hilltop Drive NE, with
1 already going through Foreclosure. (580 Hilltop Drive NE.) In the
Clifton Heights Development we have had several homes gone
through Foreclosure in the last 3-5 yrs that have devalued current
homes when you use Recent Price Comparison sales. Currently
there are 5 homes on Hilltop Drive with 3 of them being Duplexes
and 2 single family homes all with single car garages that are
Habitat for Humanity. I believe by allowing this home to be built
will again lesson the value of current homes in the neighborhood.
While other residents are trying to upkeep there homes and
maintain the quality of their homes is like wasting money, when a
less fitting home in a Iocation is built. I see No reason that another
Habitat for Humanity needs to be Built in our Neighborhood. When
voting on this please consider would you want this in your
neighborhood? I see No Value to adjoining property homes or the
neighborhood by allowing this home to be built.
Ronald Kalenberg
107 Mark Drive NE
Hutchinson, MN 55350
PETITION
JANUARY 15, 2015
TO THE HUTCHINSON PLANNING COMMISION
We, the undersigned owners of property affected by the request and the community of Morningside Homeowners Associations, object
to the request for a Conditional Use Permit that would allow the moving of an existing single family dwelling with attached garage to
141 Morningside Drive NE.
We pay monthly fees for keeping up the lay
pearance of our community. We already have a major parking problem and this would
make it even worse. We would have no how the new property owners would keep up the appearance of their property.
i);
SIGNATURE PRINTED NAME ADDRESS
�i ac n rnr�s,
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M
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PETITION
JANUARY 15, 2015
TO THE HUTCHINSON PLANNING COMMISION
We, the undersigned owners of property affected by the request and the community of Morningside Homeowners Associations, object
to the request for a Conditional Use Permit that would allow the moving of an existing single family dwelling with attached garage to
141 Morningside Drive NE.
We pay monthly fees for keeping up the appearance of our community. We already have a major parking problem and this would
make it even worse. We would have no 4 7 how the new property owners would keep up the appearance of their property.
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PETITION
JANUARY 15, 2015
TO THE HUTCHINSON PLANNING COMMISION
We, the undersigned owners of property affected by the request and the community of Morningside Homeowners Associations, object
to the request for a Conditional Use Permit that would allow the moving of an existing single family dwelling with attached garage to
141 Morningside Drive NE.
We pay monthly fees for keeping up the lapearance of our community. We already have a major parking problem and this would
make it even worse. We would have no�a�
ay how the new property owners would keep up the appearance of their property.
SIGNATURE PRINTED NAME ADDRESS
PETITION
JANUARY 15, 2015
TO THE HUTCHINSON PLANNING COMMISION
We, the undersigned owners of property affected by the request and the community of Morningside Homeowners Associations, object
to the request for a Conditional Use Permit that would allow the moving of an existing single family dwelling with attached garage to
141 Morningside Drive NE.
We pay monthly fees for keeping up the appearance of our community. We already have a major parking problem and this would
make it even worse. We would have noiway how the new property owners would keep up the appearance of their property.
/9/.x
PETITION
JANUARY 15, 2015
TO THE HUTCHINSON PLANNING COMMISION
We, the undersigned owners of property affected by the request and the community of Morningside Homeowners Associations, object
to the request for a Conditional Use Permit that would allow the moving of an existing single family dwelling with attached garage to
141 Morningside Drive NE.
We pay monthly fees for keeping up the appearance of our community. We already have a major parking problem and this would
make it even worse. We would have no**ay how the new property owners would keep up the appearance of their property.
P R,
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14382
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
CONDITIONAL USE PERMIT TO ALLOW THE MOVING OF AN EXISTING SINGLE FAMILY
DWELLING WITH ATTACHED GARAGE TO 141 MORNINGSIDE DRIVE NE.
FACTS
1. Crow River Habitat for Humanity is the owner of a parcel of land located at 141 Morningside Dr. NE,
Hutchinson Minnesota; and,
2. The subject property is legally described as: Lot 12, Block 2 Santelman's Third Addition
Crow River Habitat for Humanity has applied to the City for a conditional use permit to allow the
moving of an existing single family dwelling with attached garage to 141 Morningside Dr. NE,
Hutchinson MN.
4. The Planning Commission met on January 20, 2015, and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
b. The proposed building and site improvements shall comply with the standards of the R-3 PD
district and the Zoning Ordinance.
c. The Applicant must obtain all necessary permits for any construction that would be needed.
d. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use requires approval of a new conditional use permit.
The City Council of the City of Hutchinson reviewed the requested conditional use permit at its
meeting on January 20, 2015, and has considered the recommendation and findings of the Planning
Commission and hereby does recommend approval of the conditional use permit, subject to the
following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
b. The proposed building and site improvements shall comply with the standards of the R-3 PD
district and the Zoning Ordinance.
c. The Applicant must obtain all necessary permits for any construction that would be needed.
d. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use requires approval of a new conditional use permit.
APPLICABLE LAW
Findings of Fact — Resolution # 14382
141 Morningside Dr. NE Conditional Use Permit
Page 2
6. The conditional use permit request meets the following standards as required in Section 154.058 (C)
of the City of Hutchinson Municipal Code:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
CONCLUSIONS OF THE LAW
7. The requested conditional use permit is consistent with the comprehensive plan.
8. The proposed use will not have a substantial or undue adverse effect upon adjacent property,
character of the neighborhood, traffic conditions, utility facilities and other matters affecting the
public health, safety and general welfare.
9. The proposed use will be designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a conditional use permit allowing the moving of a single-family dwelling with attached
garage to 141 Morningside Dr. NE, Hutchinson MN is approved.
Adopted by the City Council this 20m day of January, 2015.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
Request for Board Action
Agenda Itern: Site Plan Review - Aspen Dental - 964 HWY 15 SO,
Department: Planning
LICENSE SECTION
Contact: Dan Jachum
Application Complete
Presenter: Dan Jochurn
Reviewed by Staff
Time Requested (Minutes):
License Contingency
BA CKGROUNDIEXPLANA TION OF A GENDA I TEM:
Meeting Date: 1/2012015
N/A Agenda Item Type:
❑ Consent Agenda
NIA Attachments: Yes
The applicant has submitted a site plan of the property located at 964 Hwy 15 S previously occupied by the Pizza Hut
restaurant. This property is located at the intersection of South Grade Road SW and Hwy 15 S.
On behalf of Cherry & Associates, Fendler Patterson Construction is submitting a site plan application for the
redevelopment of the site at South Grade and Lynn Road, to provide for the construction of a 3,500 SF dental clinic
for Aspen Dental.
The Planning Commission reviewed this request at its January 2a, 2015 meeting and unanimously recommended
approval of the site plan.
Please see the attached staff report and resolution for more detailed information.
BOARD ACTION REQUESTED:
Approval of Site Plan Request.
Fiscal Impact:
FTE Impact:
Included in current budget
PROJECT SECTION:
Total Project Cost:
Total City Cost:
Remaining Cost:
No
Funding Source:
Budget Change:
Funding source:
$ 0.00 Funding source:
No
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Mike Schumann, Dolf Moon, Mike Babe, Dave Hunstad, Miles Seppelt, Jeff Page, Jean Ward, Judy
Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Dan
Hatten, Dan Jochum, Andrea Schwartz, and Kyle Dimler (Persons in attendance at Planning Staff
Meeting in bold)
Date: January 12, 2015, for January 20, 2015, Planning Commission Meeting
Application: CONSIDERATION OF SITE PLAN REVIEW FOR ASPEN DENTAL AT 964 HWY 15 S.
Applicant: RETAIL PARTNERS HUTCHINSON, LLC, APPLICANT
SKY VENTURES, PROPERTY OWNER
SITE PLAN REVIEW FOR ASPEN DENTAL AT 964 HWY 15 S.
Brief Description
The applicant has submitted a site plan of the property located at 964 Hwy 15 S previously occupied by the Pizza Hut
restaurant. This property is located at the intersection of South Grade Road SW and Hwy 15 S.
.V,
South Grade Road
Site Plan Review
964 Hwy 15 S, Aspen Dental
Planning Commission — 1-20-15
Page 2
GENERAL INFORMATION
Existing Zoning: C-4 (Fringe Commercial District)
Property Location: 964 Hwy 15 S
Lot Size: 0.576 Acres
Existing Land Use: Vacant Restaurant in a C-4 Zoning District
Adjacent Land Use
And Zoning: C-4 (Fringe Commercial District), R-2 Medium Density Residential (1 or 2 Family &
Duplexes)
Comprehensive
Land Use Plan: Commercial Land Use
Zoning History: C-4 — used as a Pizza Hut previously
Applicable
Regulations: City Code of Ordinances Sections 154.169
Transportation: The property will be accessed from both Lynn Road SW and South Grade Road SW.
Physical Characteristics: Currently developed commercial property.
Site Plan Review:
The City Council deems it is necessary and appropriate to require site plan approval of developments in certain
zoning districts to preserve and promote attractive, well-planned, stable urban conditions. The following is an
overview of site plan considerations.
Building:
The building is proposed to be 3,500 square foot, one-story flat roof structure that will be used as a dental
office. The building will be one-story in height with a parapet wall extending above the flat roof to screen all
rooftop equipment. Refer to attached building elevations for the draft building elevation. The proposed
building would meet all applicable setbacks as noted below, as well as all other Zoning Ordinance requirements.
Parking/Access/Circulation
32 parking spaces are shown on the site plan. The zoning ordinance requires 5.5 spaces per 1,000 square feet of
building which equates to 20 spaces being required. The single parking space along the east side of the building
doesn't meet the required 10 foot setback from the parking space to the right of way. Because of this issue this
parking stall should be eliminated. Overall the parking plan looks acceptable.
There will be two access points for this project, one being off South Grade Road and the other off Lynn Road
SW. Both access points are 24 feet wide and appear adequate. Ingress and egress to the site appears very
adequate.
Site Plan Review
964 Hwy 15 S, Aspen Dental
Planning Commission — 1-20-15
Page 3
Circulation on the site appears to be generally acceptable. There is a trash enclosure area on the northwest
corner of the site and there appears to be enough space for garbage trucks to access this area.
Landscapingand nd Lighting:
The Zoning Ordinance requires tree planting at a rate of 1 tree per 800 sq. ft. of landscaped area. There is
currently 8,519 square feet of landscaped area on the site. This equates to 11 trees required. The Landscape
Plan indicates there will be 10 deciduous trees and 1 ornamental tree on the site. Staff will make sure the tree
species are acceptable at the time of building permit application. The City Arborists will review the final
landscape plans and ensure proper soil amendments are completed.
Per the Zoning Ordinance, lighting installed must be indirect and shall not produce glare on adjacent properties
or public right of ways.
Stormwater Management:
Following the final construction plan submittal and City review the City Environmental Specialist will provide
comments that need to be addressed prior to building permits being issued.
Signage:
At this point staff has not been provided any signage plans to review. Signage will need to be installed in
accordance to the Sign/Zoning Ordinance.
Recommendation:
Staff recommends approval of the site plan review subject to the following conditions.
1. The proposed building and site improvements shall comply with the standards of the C-4 district and the
Zoning Ordinance, as well as all other City regulations.
2. There must be emergency service access around the building. Fire hydrants must be located no farther
than 400 feet from the building.
3. Exterior refuse collection area must be fully screened.
4. Moving or relocating utility services will be at the property owner's expense.
5. SAC/WAC charges will be due at the time building permits are issued.
6. A parkland contribution fee will be collected with the building permit.
7. The City of Hutchinson must approve a traffic control plan prior to any construction activity impacting
South Grade Road and/or Lynn Road.
8. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be
done within the City right of way. All roadway work must be fully completed to City standards within
10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days,
the City reserves the right to have the work completed and invoice/assess the property owner for all
associated costs.
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_®
_
CEL F� Q
PIANS
kr�
ND TwnLlt °
]T
3. CONTRACTOR SHALL FIELD VERIFY LOCATIONS ANO ELEVATIONS OF EXISTING
UTILI I IES AND TOPOGRAPHIC FEATURES PRIOR TO COMMENCEMENT OF
DENTAL
}
CONST RUCTION ACTIVITY. THE CONTRACTOR SHALL NOTIFY THE ENGINEER OF
_
p=
OFFICE
TTS
-
C
ANY DISCREPANCIES OR VARIATIONS FROM THE PLANS.
I
'
Ox
4. ALL DIMENSIONS ARE SHOWN TO THE FACE OF CURB UNLESS OTHERWISE
NOTED.
s0� _'I^'RL.e0�x0'00
MNCRFTE
SIDEWMX 3,500 SF
a
S. PROVIDE -FOOT TAPER AT ALL CURB TERMINI.
—
—
1
B
i
ALL PAVING, CONCRETE CURB, GUTTER AND SIDEWALK MALL BE FURNISHED
AND
REQUIREMENTSOrTHE CITY.SE LANDSCAPE AND IN ACCORDANCE VOTH THE LARCHITERURAL PLANS FOR
—
5_BUILDING
ANY ADDITIONAL HARDSCAPE APPLICATIONS.
7.ASIGNIFICANT PORTIONOF SITE IMPROVEMENDS NOT SHOWN ON THIS SHEET
—
—_
—gel
L�
E' X
E DESCRIBEOA 0 PROVIDED IN FUNTHEK DETAIL ON THE ARCHITECTURAL
x0O 'R.
[�nCn
CONCRETES.—LX
q
AND
LANDSCAPE PLANS. THIS INCLUDES LANDSCAPING, LIGHTING AND OTHERFIX
_
R
��
O x8
a O
rx
rPz Ps&
8. B612 CONCRETE CURB AND CUTTER SHALL BE INSTALLED AT THE EDGE OF ALL
C—MONOTHEMIS
%D OT�ON
10TARRING KING
0TIOBACL
RIVES AND PARKING LOTS WITHIN THE SITE, UNLESS NOTED
CONS"
9. SEESHEETS FOR GRADING AND CITIES.
-------------IL
PYLON
PARKING LOT P VE
10. ALL PARKING LOT PAVEMENT MARKINGS SHALL BE a' WIDE WHITE PAINTED
SHALL H
STRIPING.
�..mm��•. �,,,�„,a„,=„„_,,,,_
Po
o
M
South Grade Road
u
sETBArx
11. DISABLED PARKING SIGNAGE & PAVEMENT MARKINGS SHALL HE IN
ACCORDANCE WFH ADA & MMUTCD.
SOLID wxITE srwPE� a s
�'
e^
Bax u..
!•Pe*r w»,e A.+�
STALL COU NT ANALYSIS
vxu Fv,"wII.H
a
c
PROPOSED STANDARD
STAPARKINARKING STALLS 30
e” x" Om
LEOTURV LANE
PROPOSED G STAUG 2
TOTAL PRO POSED PARKING STALLS 32
AlI
VIV T=HS
IxwuLLsalDttuow sTRlrey
LITTETURN LANE
AREA CALCULATIONS
_ VIV w 11/12/Id
sOUO wHOE slRlPl
TOTAL LOT AREA = 25,182.5 SF =0.58 AC =100%
BUILDING SURFACE AREA. 3,500.0 SF -0.0B AC = 13.9%
5
IMPERVIOUS SURFACE AREA. 13,748.6 $F =0.32 AC = 54.6 %
kIGHi TURN LINE
PERVIOUS SU—CF AREA= 7,933.9 EF - 0.18 AC - 31.5%
—
CALL LII -W ora
Gopher State One Call
N9N CIT SPR OOo-5.4SI a Op02
WARNING
SITE
THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF
PLAN
ALL EXISI INU UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY
COMPANIES IN MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES.
THECONTRACTORSHALLCONTAC FNIRSTATEONECALLAT
I�
Pryj NAL
651 454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL
14275
UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR
OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL
REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION
D
AT NO COST TO THE OWNER. ' C2_1
I
I
I
I
I
I
I
I
I
I
I dr
•i
0 R0 40
SCALE IN FEET
LEGEND
EXISTING
PROPOSED
TOIgGRAFHICCOMOUR
SPOT ELEVATION
X000.0
DRAI—ESLOPE
x.xxw
cDal
5HD V L
^
NOTE:
®
EMERCEHnov ION
w.-
CONSTRUC *N LIMITS
ADAACCESSIBLISOOTE
CATCH BASINS RIMS ARE 2 INCHES LOWER
THAN FLOW LINE ELEVATION.
SRT FENCE
INLETMTDD TION
—s
1
CALL BEFORE YOU X01
Gopher State One Call
�y oLLDE
iN ASPEN
DENTAL
I HUTCHINSON, MINNESOTA
CHERRY & ASSOCIATES
2.2 EhEN
N111TAILE, TN 37103
ASSOCIATES
R
CONS R oTION
VIV WRS
VIV x.n 11/12/t4
O
GRADING & DRAINAGE
PLAN
D
14275
1
C3-1
CUREA,
N
ti�:
°
nDnv.bn
SEE FETML
cDal
5HD V L
^
NOTE:
W
I
•
A• i[-y>I6 ''le
0: d L'
yET
nerd
CATCH BASINS RIMS ARE 2 INCHES LOWER
THAN FLOW LINE ELEVATION.
"I LI
Bl.0
b.ei
�I�
IJI
nT Ns�""' •f•' mq Tr -y.0: '.
T.ax
8
NOTE
<L
�ENTAL4BA
�2 1
�`
3
- POT ELEVATIONS AT CURB ONES INDICATE
BASE OF CURB AND GUTTER LINE 11.1. FLOW
.<'N
171
jcL57.t 1 �1
'
LINE) ELEVATIONS UNLESS OTHERWISE NOTED.
I 3.500 S FI
d• m'
1
d°
I '^ I
8,.
GRADING PLAN NOTES
tiq,tl
Y
IT . ""
'N /
'I.
t`
C
I. BACKGROUND INFORMATION 15 BASED ON A FIELD SURVEY BY LOUCKS
•d
AR
EX•ll 53 I
:I,
A5SOCIATES AND RECORD UTILITY DRAWINGS FROM THE CITY. LOUCKS
AS�IFTES DOES NOT GUARANTEE THE ACCURACYOF INFORMATION PROVIDED
III%^ { mow°
d.
1•
1
7 +�°�
2.THECONTRACTOR SHALL REFER TO THE ARCHITECTURAL PLANS FOR EXACT
/
TCib.l \( ti u�
_
F
5H [%T ,
LOCATIONSAND DIMENSIONS OF BUILDINGS, VESTIBULES, SLOPED PAVING, EXIT
PORCHES, RAMPS, TRUCK DOCKS, ENTRY LOCATIONS AND LOCATIONS OF
i Ty_rIW
vaWNSECELITS
PL"
gS]1
I'�s uNA�L
•�, V
x.ra
,tea
6.��" lµ.
ROAN.._
r'A
�HE CONTRACTOR SHALL TAKE ALL PRECAUTIONS NECESSARY TO AVOID
PROPERTY DAMAGE TO ADJACENT PROPERTIES DURING THE CONSTRUCTION
---KFy
— — — — — `-
.,
baw' ',°•• .' ,,F!
W' mss°
r
HA I
SEOFIHI PROPCT, THE 1RACT.N WILL BE HELD NEE
DAMAGES TO NSIBLE FOR A
ADIACENT PROPENES OCCURRING DURINGRTHEOCONSTRUCTION
s
ems: _• k
° .ry
w+
PHASE OF THIS PROTECT.
cBt
m South Grade Road
.61
4. IN ACCORDANCE WITH GENERALLY ACCEPTED CONSTRUCTION PRACTICES, THE
CONTRACTOR WILL BE SOLELY AND COMPLETELY RESPONSIBLE FOR CONDITIONS
S
ON THE JOB SITE, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY DURING
THE PERFORMANCE OF THE WORK THIS REQUI—ENT WILL APPEY
/
CONTINUOUSLY AND NOT BE LIMTEDTO NORMAL WORKING HOURS.
5. BEFORE BEGINNING CONSTRUCI ION THE CONTRACTOR SHALL INSTALL A
TEMPORARY ROOK ENTRANCE PAO AT ALL POINTS OT VEHICLE EXIT FROM THE
BUT T SITE. SAID BOOK ENTRANCE PAD MAINTAINED BY THE
"
w
C TORFOR IONOFTHEPROIES
E. FRO51ON AND SEDIMENTATION CONTROL MEASURES SHALL BE ESTABLISHED
AROUND THE ENTIRE Sin PERIMETER AND IN ACCORDANCE WITH NPDES PERMIT
REQUIREMENTS, BEST MANAGEMENT PRACTICES, AND CITY REQUIREMENTS,
7. ALL SPOT ELEVATIONS SHOWN REPRESENT FINISHED SURFACE OR GUTTER LINE
ELEVATIONS UNLESS OTHERWISE NOTED.
R. CONTRACTOR TO VERIFY EXISTING INFORMATION PRIOR TO CONSTRUCTION
AND NOTIFY ENGINEER OF All PLAN DISCREPANCIES.
S. EXISTING UTILITY LOCATIONS A5 -PER CITY AS -BUILT PLANS AND FIELD SHOTS.
10, SEE SHEET C3-2 FOR EROSION CONTROL INFORMATION.
I I. GENERAL CONTRACTOR MUST VERIFY ALL TIE IN GRADES.
ABBREVIATION LEGEND
FTE=FINISHED FLOOR ELEVATION
TW=TOP OF RETAINING WALL
GW=GROUND AT FACE OF RETAINING WALL
HP=HIGH POINT
LP -LOW POINT
TC=TOPOF CURB
G—CYBER I INE
WARNING
THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF
ALL EXISTING UTILITIES, THEY SHALL COOPERATE WITH ALL UTILITY
COMPANIES IN MAINTAINING THEIR SERVICE AND /OR RELOCATION OF LINES.
THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT
E51-IS4-0CU2 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL
UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR
OTHER BURIED STRURURfS BLFONE DIGGING. THE CONTRACTOR SHALL
REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION
AT NO COST TO THE UWHER
CALL BEFORE YOU X01
Gopher State One Call
�y oLLDE
iN ASPEN
DENTAL
I HUTCHINSON, MINNESOTA
CHERRY & ASSOCIATES
2.2 EhEN
N111TAILE, TN 37103
ASSOCIATES
R
CONS R oTION
VIV WRS
VIV x.n 11/12/t4
O
GRADING & DRAINAGE
PLAN
D
14275
1
C3-1
B 20 40
ASPEN
DENTAL
SCALE IN FEET
e
M
K
HUTCHINSON, MINNESOTA
CHERRY & ASSOCIATES
20929th Ave N
NasMiwller �N 37203
_
ASSOCIATES
M
NOTES
1 BACKGROUNDINFORA lT ISBASEDONAFIELOSURVEYBY_OUCKSAI—ATESAND
RECORD UTILITY DRAWNGS FROM THE CITY. LOUCKSASSOCIATFSIE-ANOTGUARANEFEE
THE ACCURACY OF INFORMATION PROVIDED BY OTHERS.
2. ALLSAN TARY SEWER, STORM SEWER AND WATERMAIN UTILITIES SHALL RF FH11ISF1_D AND
m
INSTALLED PER THE REQUIREMENTS OF THE SPECIEREATIONS, THE CITY AND THE STANDARD
UTILITIES SPECIFICATION OF THE CITY ENGINEERS ASSOCIATION OF MINNESDTA ICfAMl.1999
EDITION HDPE PIPE CONNECTIONS INTO ALL CONCRETE STRUCTURES SHALL BE MADE
WATER TIGHT MATERIALS, If ILIZING AN '.M' OR WATERSTOPGASKETORe00T,
CA -I— RUBBER BOOT, OR APPROVED EQUAL. WHERE THE ALIGNMENT PRECLUDES
THE USE OF THE ABOVE APPROVED WATERTIGHT METHI CONSEAL 231 WATERSTOP
SEALANT, OR APPROVED EQUAL WILL ONLY BE ALLOWED AS APPROVED BY THE ENGINEER.
ALL SANITARY SEWER MAIN UNE SHALL BE SDR 35. ALL SANITARY SEWER SERVICES SHALL BE
S
3. SEE SHEETS CB -1 AND THE CONTRACT SPECIFICATIONS FOR SPECIFIC UTILITY DETMLS AND
UTILITY SERVICE DETAILS.
4. ALL UTILITYPIPEBEDDINC. SHALL BE COMPACTED SAND OR FINE GRANULAR MATERIAL PER
THE REQUIREMENTS OF THE CITY. ALL COMPACTION SHALL BE PERFORMED PER THE
REQUIREMENTS OF THE CEAM SPECIFICATION.
5. THE CONTRACTOR SHALL NOTIFY GOPHER STATE ONE CALL AT 651-434-0802 AT LEAST 40
HOURS PRIOR TOPERFORMING ANY EKCAVATION OR UNDERGROUND WORK.
0. AUIUSTALLE%ISTINGSTRUCTURES,BOTHPUBLICANDPIBVATETOTHEPROPOSEUGRADES
T FSR
1
WH ERE DISTURBED AND COM LY WITH ALL REQUIREMENTS OF THE UTILITY OWNLRS.
NO
TRUCTURES BEING RESET M PAVED AREAS MUST MEET OWNERS REQUIREMENTS FOR
TR_ICLOADINC.
7. PROPOSED PIPE MATERNLS:
CO STRUCTION
B ASTM 02412 EOPSIEFOR B'-18•FT Of ExCEED AASIEOMR94 MINIMUM PIPE 57111155 PER�""''d"+'"'>w'�'•�••�
9 NSTRUCTION E,POST{ONSTRUCHO.N PARKING SHALL e[ ONSITE. NOON-STRD
PARIONGILOADING/ UIRLONEENC ALLOWED.
10GA
PROPOSED S,TELEPHONE& ELECTRIC 5ERYICES ARE APPROXIMATE LOCATIONS ONLY.
COORDINATEEACH SERVICE WITHTHEUTILITY OWNER AND GENERAL CONTRACTOR. IF
�rn�ro. wx
ANY
V PRGPOREG SERVICE LOC T101 Y SIGN IP-ANTLY OR CONFLICT, THE ENGINEER
MUST BE NOTIFIED PRIOR TO THE INSTALLATION OF THE SERVICE.
11.NE THE LOCATION& CONDITION Of EJSTING BUILDING
VV WBS
�� u4.
SERVICE, IF POSSIBLE, IF EMI SERVICES CAN NOT BE REUSED,CONTACT
ENGINEER FOR ALTIRNAT.1. ADDITIONAL SERVICES MAY E%I5T.
VIV 11A2/ld
�• ..,.....
12.CONT TOTELEVISESANITARY FROM EXISOFSEWMANHOLE TARDT INC
D—IU RERTIOSEWER
FTERMINE CONDITION AND LOCATION OF SERVICE FORWARD TO ENGINEER
FOR RENE\N. D
WARNING
_
THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL
EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN
—_
MAINTAINING THEIR SERVICE AND/OR RELOCATION OF LINES.
_
THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT B51—AT LEAST
—_
48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES,
CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE
DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED
DURING CONSTRUCTION AT NO COST TO THE OWNER.
UTILITY
_
CALL Bff Ella
PLAN
GopherState One Call
®
TEFN ML FEFTYi I E-252-1166 B02
RF
14275
C4-1
D
SCALE
I
Eau M.7y
-"Yy
�F
s �n-al
THE CONTRACTOR DR 0U
MAINTAINING ALL TRFFS INA PLUMB POSITION
THROUGHTHE WARFANTYPERIOD STATNGIS
SUGGESTBT, BUT NOT REQUIRED ANt STAKING
MUST CONFORM WITH PRACTICES AS DEFINED IN
ANA GUIDELINES FOR STANDARD PRACTICES
PRUNE DNMGED ANDCROSSING BRANCHES
AFTER PLANTING 15 COMPLETE.
CUT BACKWIRE BASKET
TER IRfE THOROUGHLY DURING PLANTING
OPERATIONS. PLACEBACEFILL IKILIPLIFTSAND
SATURATE SOIL VATH WATER DO NOr COMPACT
MORE THAN NECESSARY TO MAINTAIN PLUMB.
IB"KiPOUTROPYLENEORPOLYETHYLENEMRAP
TREE WRAP TO FIRST BRANCH
SAFETY FLAGGING -ONE PFR WIRE
ROUT FLARE DIN WITH OR IUSTABOIE GRADE.
MULCH. C DEEP. NO MULCH INCCNTACT
WITH TRUNK -SEE NOTE50R SPECS.
BACDF1U WITH PUNTNG `AIL -S[[ NOTES.
WOOD STAKE(OPTOI.AL)
EDGE VARIES -SEE PLAN
SCAR DOTTOMANOSDE50FHOLEPRIOR
TOPLANING
SET PANTON UNDISTURBED NATNE SIL
CONTRACTOR H RESPONSIBLE FOR TEMINC
PERMEATION RIT[S PRIOR r0 ITANTING.
NOTIFY LANDSUPE ARCHITECT IMMEOIATELY IF
POOR ORRN4GE EKISTS,
REFER TO PLAN SIFRUBSTOBEEACEDSOTHAT
IB'MIN. TOP OF CONTAINER SIR FLU5H
DH PROPOSED LRAOE.
PLANTING SOIL - SEE NOTES OR SPEC.
MULCH VDEPTH - SEE NOTES OR SPEC.
LANOSCAE FABRIC -SEE NOTES ORSPEC
(DOING MATERIAL -SEE NOTES OR SPEC.
� EO(E VAWES- REFER TO PLAN
LOOSEN —s C, AIL
CONTAINERDFDPLINTS.
scrum BOTTOMANDSID6a
HOLE PRIORTOPLANDNG
EURDINGWALImE
2� SHRUB PLANTING DETAIL
RIFS
SHE ,v PLAN MULCH-3-WELDEPIH
-I -I SEE NOTESOR SPE[5.
ECIGLR- SEE NOTES OR SPECS.
/— EDGE VARIES NEFLAN
IL/ DEATH INIE4. LONA PUNTING
SOL -RE NOTESORSPECS.
LOOSEN ROOT5Of
RANT MATERIAL PRIOR
TD PLANTING
r 1 DECIDUOUS TREE PLANTING DETAIL "3 PERENNIAL PLANTING
L1-1 scut. A.L L1 -i scaem•
® Gopher State One Cal I
TARN D III 631 IB 6GE02
ASPEN
DENTAL
LANDSCAPE LEGEND
HUTCHINSON, MINNE50TA
EAMER
aav rnEaePli=IBEGA,—
T slRa3as�
BH suE.mlrroTANTBA _-.
CHERRY & A550CIATES
a
ePw FOr [
PLAtss OD
20929th AveN
Suite i SO
Nashville, TN 37203
nwTOc.
LANDSCAPE REQUIREMENTS rTx
rREEPunnnc ArrnE RnTE« vLLAST onEIRIE vER eposquARE FFDa LwDsc,APINc ARE,.
UA
FEQIBIREDIREEPLANTINGRAPERB4-11TRFE5
RFs
GENERAL NOTES
eoNTRACEGI SDALL 15 1T PRIDRMAII I PD. -HALL I— AND BEIGAII 1111OT1 ENSTne NVDHIons RlunnG M111 M111 HISCUPE Of NDRK,
MFMCCAUTAAbE uYOENSpnS9gWN AND IRwciO III ArrtnnpN a I.'LAN v.EARITHOIL IAW D.RHANUli Wwcn AGA111
C«APIIANLI 111HALE APELICABLE COD5 AND ECULAnQNSGONFRNING TIE WORROR 11TFRIa55LPPOID.
CONTR1OTONO[OSiTO TLE ALIIX HGRIIGKCURBS� TUI, HR TREES. LAWNS ANDSDE DEMENTS DIWNG PlmwC DPER1 S. Anrp.UNGETOWf SHALL Bf
REPACONTRACTON SHALL VERIFYkUCHIRED AND LOCATION a ALL uv1aRGROUnu I'D ABOVE GRADE UTILIFIES AND PRWIDF THENEC1— DBOTECTIOn FOR SAME BEFORE
coNsmunlorvrBAATm1u ESTAUATRu REaNsu+awuM lo-vaEAa,Nrn.
LAVOSCAPEINSTALLAEON:
COUADIIAHE THE PHARLS aconsTRULTON.IND PANTING ENSTALLAnoN VATHOTHBICONTRAc1ERS WORKNGONaTF.
NOP1nnrINDWUE1NST1LLEppNELCOMPLDEmA lI ANIw 1111DIN HAS BEEN COMAU,EU H THEIMAEDATU
rra essiwal xry ces�ATRI.
ASSOCIATES
1HN+�,=n<nRRa•ssBs
wHERCsowBEFD AeLns PAMpsuRuca, FINIsIeD uuDl«sowsLpsH.uI BEHELDI BELowsuRFncE ELE1,ITAm«TRAR,xA6, cuae. ETC.
DRNNAG,EswALEST, EXDSleK'ST'1II0T1 HFcaounosll.uRR(AIDPAwLLCLroT Hcovrouu Almsl..ullnvE srneewEDroL+rs. oN slaPls nLLPeR Tn,n>, oR In
OTIERWRFCAoSHRIIBSA9I LLLaRHAvf ITLIaTICENSIATTOHE5HCIFIFOMINIIMU SSH4 RNTG�B MI�HTH ORH4V.FLNi1�TRFESSHALL HAOF AOVLCkOE[H6v nsN�IllxfcI
BRwc N n LowIRTHN.I ABOVE AOOT ALL. REST.1111LIv.A11 . LBE c no LOWER THAN S�A WE DN'NHEDcaAGE.
PAN TAPE ORGEva OVER PAHTRCHEDULE IF MCREVBNOa Iv QUANuneS 111.$lE1OGATINITAKE1REC1.1L VIRnOT(5.
RANTrMTEAIALSUESTITIUMSWILLBEACCEPTIDurvLEisAPPRwuISFIQU15TRuofTHE1ANG5 AROmLC1 BYE IE LAN -1 Co111,CTORPRIORTO int 5URMNSIOrv«
ARIOANOORQUOTATION.ALL
v.......„.,
0
_
_—
—
.wD STAKED A55Hrntt.On PIAN. AqusiMEVTSN LocAnOry DF PRansEDvuvr MAlFwusM,Y BE nLLOfDIry FRLO. NrouLDAN
ADII6TMFNi B FORNS[O TFE LANDSCAPE ARCHIRCTMUSTBE KTIFlfp.
ALLL SANT MITERIALE SH ALL BEFERTILIIEDUPON INSTNLITION WITH 127-3,3 SLOWRELEASERELE4EfRTIUUZZEIA MAT) IN WITH T�HE PLANTING
NPEOR FEEI THE MANUFACTURER'S INSRUCTIONS.
ADDrtBONALAWUG ONOf x7.13 iIRFOLIOWIVG SEING Iv iHE1RFF SAUCER, of u x713 niBpz PER .• RREE.wD3OE PIR SHAUB WILL AH
O"r FOR
ALL uG ARCA5 RKINING IAOUND COV_R.PLBLNDRO,ANNU.ALS, WAGE OICESHALLBECEIATIMNWUM a1l'DOTH OF PL1vTI1—COn55EVGDr ,T L[nST as P,xTS
TOPSOIL,ISPARTSPUTO lNuREA.vD10PAR7551ND, Ay TREES AND SHRUB SHu1 RE RACRNLLED WITH 111N SOIL OF THE COVPOGIBID nT[D neOv[.
ADP.w15TDBEINSTMLED45PFRPUMIVGDETAI(5.
SONS RucT1oN
II
""• a.. s.,.....wm "'
RFMovFALLFuccwGANDLABFLSFRONPWtTS.I
WRAFAIGMIAHIMEL WRAP nHl GRIAL LL BE CORRLGATEO PVCPPING P GREATER IN -EER THAN THE TREE BEINC IIIAG PROTECTED O1G AID,SQI HEAVY.WATERPROOF CREP PAER.WAVUFACTURED FORTHL,
1.
Bua Pal EDCLRm RF DID 11 CONTUN SHRUB; PERFNu INDN.NL 11 1"11111 METS I -ID UnLEssnO1ED DTnERwISC
ALL wNUAIANp PERDIARAL PLANTING BEDS TO RICHO 3"DFEPSHRLETAI HARDWOOD MULCH WITH NO WDO B ARNER.
W Nlou.0
ALL SHRUB BED MA551NCS TO RECEIVE 3'DEFP —EM HWUWOCN) MULCH AND FIRER MAT WEED BMRRR
apIAMETUITRFERING-ALLTREESICHIN PANTING BEDS TO RECHNI AA DEEP SHREDDED H+RUW000 MULCH WIIH NOMULCHINpIRECTATMIACEWITHTRETRUNK.
SPREAD CRANULAR PRE EMERGENT HERBICIDE BRFEN OR EQUID PER MANUFACTUR(RSRECOMNENDATIONS UNDER ALL MULE IED AREAS.
IF THE LANDSCAPE CONTRACTOR ISCONCERREED OR PRCENES.ANY DffKIENOES IN THE PLAni SELECTIONS, SOIL CONDITIOINSOR ANO OTHER AIF CONDUIOI WHICH MIGHT
NT ESTABLNMEFM.SuxvrvunR 41.ARwnE xEMu3TBHES
xInc TE u[DOL3 [uO-0 111 -1 11 TnI LN+DxAPE
VIVDL
A 1IA2/14
WVIV
o-_R4
AND.ORINSiALL iON.CT
rtl
ARDicreupxrO PRIXUREMIrvI
CTN.IRARDRSH.ALLSL111 wxlnEN FORUIFORTHEONAIDACCEPTANCE MSECTIONOI ALL L,WDS[AE IDSRE MVGOVEMENTS.CON
L iLBSOFMYNIR AC(£E1NC[. AVYACTSIN VANOALISMgR pAM.AGE WHICH
mttUOINO BUTaj,pi00wMR nCCEEABCE SHALLNBFTHERESPONSIN-THECOMRACTOA, COVTiRnCTORSHNLPROVIDET—HER WITH AMAIN1fNANCE PROGRNECREANLI 111- FRUN NO. HIBIOU11. III DBE- u157
F�,,��_•_�
ig�
CONTRACTOR SH LLL GUARANTEE n PLANT M1T111 THROUGH Out CAIIDAR v FRIBA HDI BEATE 01 1�RRM
OF.RLL TY(E EIULLO NSAON ACCENwCE�SM ERCON DLLBGINON EDCIOTACCNTANCLBYTHIL. APE,RCHITE AITERTHTCOn lL ,ln«PunnnG
UREEK
BUI%G SITE. NTRAcroR Snug Esinau5ry IO resunSFACTRM TH4isoll M'p [PMPACTIOn'COvpina.3 ARF.ADfQUATFTO LLIOw FDR PROPFROAAIN.AGF AT ANO.ARWNDTEF
_—
, �,,����,, �
IRRIGATION NOTES:
CONFIRMCOMEETE uwrs«IRRICATIan ElcerosUELNvcsIBOPDDEAWINGS.
LANDSCAPE
DscWEI:INTRACS..IILRIR1-1IBLFFORPRov1DINcwlRNGl ONL'O
PLAN
TK N N"LCIFrcATI Na APARTOFTHEE PEOIWORnwTiF 'l1 Nc.THEKSH1111
nnppRlN5lnuATR3n. NSHAIL REmELANDSCAPECONIR1CfORS RESPWSIBILmr01NSUR[1HATEL sOODffESffD[D
AnovuNr®+NW .RDI eN�iAr![IveoPfely INCLUDINGnlosEAREAt o1RECTlxuouxD AND saumlvc BunowG FDUNOATRN.
IEQU,RC mivsE CCNDOCICRSHALL PROnDE THE CANNER WITH IN IRRIGATION SCHEDULE AEE«xIME TG THE PROJECTu1ECONrnons ANDTO PANT MATFNAL GROWTH
RRIGIT101 SYSTDA IS NOT TDSPRINIIE ACROS5PA ENT. THE SYSTEM SHALL
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PUNHNG1o1R51IAE THE I..Of SRIGATron A. TO BE WATERED RECUL 1111 HATE 11 -C60.111) IFAS I ESTINLINFO.
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14357
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF SITE
PLAN FOR ASPEN DENTAL LOCATED AT 964 HWY 15 S, RETAIL PARTNERS HUTCHINSON,
LLC, APPLICANT.
FACTS
1. Retail Partners Hutchinson, LLC, has submitted for a review a Site Plan of 964 Hwy 15 S.
2. Sky Ventures, LLC. is the current landowner.
3. The subject property is legally described as:
LOT 4, EXCEPT THE WEST 96.99 FEET THEREOF, BLOCKI, HANSON'S THIRD ADDITION
and THE EAST 40.00 FEET OF THE WEST 96.99 FEET OF LOT 4, BLOCK 1, HANSON' S
THIRD ADDITION, MCLEOD COUNTY, MINNESOTA.
4. The developer has applied for a Site Plan Approval.
5. The Planning Commission met on January 20, 2014 and considered the request and the effects of the
proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and
consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to
the following findings and conditions:
a. The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance, as well as all other City regulations.
b. There must be emergency service access around the building. Fire hydrants must be located
no farther than 400 feet from the building.
c. Exterior refuse collection area must be fully screened.
d. Moving or relocating utility services will be at the property owner's expense.
e. SAC/WAC charges will be due at the time building permits are issued.
f A parkland contribution fee will be collected with the building permit.
g. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting South Grade Road and/or Lynn Road.
h. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. All roadway work must be fully completed to
City standards within 10 calendar days of the original disturbance. If the work isn't fully
completed within 10 calendar days, the City reserves the right to have the work completed
and invoice/assess the property owner for all associated costs.
i. The parking stall on the east side of the building either needs to be removed or re -configured
to meet setbacks.
6. The City Council of the City of Hutchinson reviewed the request at its meeting on January 20, 2015,
and has considered the recommendation and findings of the Planning Commission and hereby does
recommend approval of the preliminary and final plat of Menard Third Addition subject to the
following findings and conditions:
Findings of Fact — Resolution # 14357
Site Plan Approval
964 Hwy 15 S
January 20, 2014
Page 2
a.
The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance, as well as all other City regulations.
b.
There must be emergency service access around the building. Fire hydrants must be located
no farther than 400 feet from the building.
c.
Exterior refuse collection area must be fully screened.
d.
Moving or relocating utility services will be at the property owner's expense.
e.
SAC/WAC charges will be due at the time building permits are issued.
f
A parkland contribution fee will be collected with the building permit.
g.
The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting South Grade Road and/or Lynn Road.
h.
The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. All roadway work must be fully completed to
City standards within 10 calendar days of the original disturbance. If the work isn't fully
completed within 10 calendar days, the City reserves the right to have the work completed
and invoice/assess the property owner for all associated costs.
i.
The parking stall on the east side of the building either needs to be removed or re -configured
to meet setbacks.
APPLICABLE LAW
7. The preliminary and final plat request meets the following standards as required in Sections 154.169
of the City of Hutchinson Municipal Code.
CONCLUSIONS OF THE LAW
8. The requested site plan is consistent with the comprehensive plan and applicable ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the application to issue a two lot preliminary and final plat of Menard Third Addition and site plan is
hereby approved.
Adopted by the City Council this 20th day of January 20, 2015.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Short-Term Gambling License - Hutchinson Rotary Foundation
Department: Administration
LICENSE SECTION
Meeting Date: 1/27/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Rotary Foundation has submitted a short-term gambling license application into administration for
review and processing. The application is for an event the organization is holding on April 17, 2015, at the Crow River
Golf Club. The applicant has completed the appropriate application in full and all pertinent information has been
received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Hutchinson Rotary Foundation on April 17, 2015.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City of
��
111 Hassan Street southeast
Hutchinson. MN 55350
[320]587-51511Fax;(320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application T e
® Short Term Date(s) 11,5- Fee- $30.00
MonthIDa ear-Mont'lID YIYIar [ $ F7 ' `---
0manization Information
ffwTG,�}I�rSt?N afarar� yr(� �1r7� 3?� - 5� 7 - S-0
Name Phone Number
Address where regular meeting are held City State zip
Day and time of meetings? 71jWrSd
Is this organization organized under the laws of the
- /V -00'-i
of Minnesota? A yes ❑ no
How long has the organization been in existence? 700 How may members in the organization? 4t.T
What is the purpose of the organization? jZ41 Se ay�� .d 4 Sf-1 ► 6yp- Mo 09U Pry I" C 64o'f4
fa+���
In whose custody will organization records be kept? G. ueet and P rposes
0.� eST-7-8IS-a
Name Phone Number
l3�
-5;0,JtL S=Ummt 40 inson ,�w1 ss3sa
Address City .Scare lip
[ Duly Authorized Officer of the Organization Information
ak`�—
True Name
Phone Number
Residence Address City L _ Stale Zip
(late of Birth- ? r. Place of Birth: M A
Monthldaylyear City Slate
Have you ever been convicted of any crime other than a traffic offense? ❑ yes A no
If yes, explain:
City of Hutchinson
Application for Bingo Gambling Devices License
Page 2 of 3
Designated Gamb I in& Mann er ( uali led under Minnesota Statute '329
5-ke'l to 64 er 3zO -sd7- 96SS
True Name Phone Number
/ 4 q y ray e A"e&Z /V) d SS iso
Residence Addres3J City State Zi
Hate of Birth: 10- / A 1 1 7 D Place of Birth: Ge'yl i M;
Monthldaylyear ^ I City State
Have you ever been convicted of any crime other than a traffic offense? ❑ ycs ,] no
If yes, explain:
How long have you been a member of the organization?
Game Information
Location #1
Grow iy-pr Cvo ll-' C1u�
Name of location where game will be played
- 41 5 Ca 1 a
Address of location where game will be played City
SX7-3070
Phone Number
n� r SS Z
Slate zip
Date(s) and/or day(s) gambling devices will be used: �� / i through
AM
Hours of the day gambling devices will be used: From �] 04 42 To
I7 /,S-
AM
/dt`04 f
Maximum number of player: -31-c>
Will prizes be paid in money or merchandise? @'money a merchandise
Wil] refreshments be served during the time the gambling devices will be used? /ryes 3 no
If yes, will a cliarg: bG made for such refreshments? 2"ves ❑ no
Game Information
Location 42
Name of location where game will be played
Address of location where game will he played
Phone Number
City Slate
Zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From FM - To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the tirne the gambling devices will be used? ❑ yes ❑ no
If ves. will a charee be made for such refreshments? ❑ yes ❑ no
Officers of the Organization (if neeessarj, list addilional names on se aratP sheat
fav �c4 MeA �s�er5de
Name Title
1SS �c7.00rtt 5�
Jftatr]3ar1
1A'►r�
$3�+�
Residence Address
City
State
zip
AC 664
PCJt
a fysd_'e_ett 7—
Name
_U -7 eat
Title
Residence Address
City
.Slate
Zip
City of Hutchinson
APPlicatfon for Bingo Gambling Devices License
Page 3 of 3
►Ni 114Gc(., YO J,f�fC�S'!Cteo-t"&—Leer
Name Tille
cotes 6ea G-�- .r'.,r. nn�
Residence Address City State Ziv
Officers or Other Persons Paid for Services Information {i necessa
, fist additional names on se Cerate shcet
Name
Title
Residence Address
City State
Zip
Name
Tille
Residence Address
City State
Zip
Name
Title
Residence Address
04Y Stale
Zi
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Cha ►
{pter 349)`.
Gambling Manager 'Wyes Ono l- G Authorized Officer tT� yes 0 no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
Signature of authorized officer ofIrganization
L, (' [:J'V-�
Signature afgambling manager of organization
Intenial Use
I City Council ❑ approved ❑ denied Notes:
Date
Date
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Caterer's Permit - J&N Schlagel Enterprise II Ltd.
Department: Administration
LICENSE SECTION
Meeting Date: 1/27/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
J&N Schlagel Enterprise II Ltd. has submitted a caterer's permit application into Administration for review and
processing. The applicant would like to provide liquor catering services on February 12, 2015, at Factory Direct for an
event that is being held. The applicant meets statutory requirements and City requirements to hold a caterer's
license.
BOARD ACTION REQUESTED:
Approve caterer's permit to J&N Schlagel Enterprise II Ltd. on February 12, 2015.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Cary of
License Fees
111 Hassan Street Southeast Annual $300.00
Hutchinson, MN 55350 One -Tim ]00.110
(320) 587.51511Fax.(320)234-4240
CITY OF HUTCHINSON
CATERER'S PERMIT APPLICATION
To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a
restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor
liability and workers compensation insurance are mandatory and a certificate showing off premises coverage
must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license
invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and
liquor at catered events.
J4 -A) 3557
Applicant Aecrtne (Individual, Partnership, Corporation (If Corporation state jell carporaee nine) Ddb Social Security #
e- (�>i lie kb
Trade Nmne or DBA of Restaurant
Address ofRestauran Telephone
� k ,16*2
City or couno, where on -sale license asired -
Gtc-'�!F 0rea:-F k111*dAt056wi 3/i";? I j t"e—
Location of Event Date(s) of Event
I certify that the above information provided by the applicant is trate, complete, correct and made in gond
faith and agree to comply with the above paragraph's requirements and all other applicable law in the
use of t rer's permit.
Signature — Authorized Applicant Date Print Full Name of Person Signing
Please attach the following documents to this form_
1) A copy of the appI icant's caterer's permit issued by the State of Minnesota
2) A copy of the applicant's valid on -sale intoxicating liquor license
3) A copy of the appI icant's valid restaurant license issued by the Health Department
4) A certificate of liquor liability insurance That states "off premises coverage included" (No applications, binders or declarations).
S] Check or money order payable to the City of Hutchinson
Z:\LicenseslApplications\Caterer's Permit.doc
AiSEI)
STATE OF MINNESOTAMinnesota Department of Public Safety
Alcohol& GamblingEnlarcemenl Alcohol and Gamb"g Enforcement
HAS BEEN ISSUED THIS LICENSEIPERMIT BY THE STATE OF MINNESOTA PURSUANT TO MINNESOT:
STATUTES CHAPTER 340A AND RELNI-ED REGULATIONS
CATERER'S PERMIT
J & N Schlagel Ent. 11 Ltd
Blue Note
320 3rd St S
Winsted MiY 55395
EXPIRES 0911.412015
_.:..�._n-,gym..._........ _._.�.�.. .�_...... �..........
Alculiul & Gambling Enforcement Director
POST MINNESOTA DEPARTMENT of HEALTH
CONSPICUOUSLY 625 Robert Street North, P.O. Box 54975
Environmental Health Division
St. Paul, Minnesota 55164-0975
(651 ) 201-4505
LICENSE NO. FBL-4490-21330 FOR THE OPERATION OF:
License Categories: Alcohol Bar Service License, Base Fee - FBL, Hospitality Fee,
Medium Establishment
LICENSE PERIOD: January 1, 2015 THRU December 31, 2015
ISSUED TO:
J & N Schlagel Enterprises II, LTD.
P.O. Box 847
Winsted, Minnesota 55395
NOT TRAM SFERABiLE
AS TO PERSON
OR PLACE
Fee Paid: $722.50
232
ESTABLISHMENT NAME:
The Blue Nate
320 3rd Street South
Winsted, Minnesota 55395
County: McLeod
License Types: Restaurant/Place of Refreshment
$ 2,000.00
State of Minnesota
County of McLeod
No. 2014-02
City of Winsted
Liquor License ----- `'ori Sale"
PURSUANT TO APPLICATION THEREFORE, payment of a fee of $ 2,500.00, and upon investigation and satisfactory evidence of the
qualification of the license, herein named to receive the same and that the place of sale hereinafter described! is a proper and legal place
therefore,
LICENSE IS HEREBY GRANTED �
To
J & N Schiagel Enterprises II, Ltd
for the term of One (1) Year from the V" day of July, 2014 through the 301t' day of June, 2015, TO SELL INTOXICATING LIQUORS
as defined by law AT RETAIL ONLY FOR CONSUMPTION "ON PREMISES" described as
320 — 3rd Street South
Winsted, Minnesota 55395
IN THE MUNICIPALITY OF WINSTED in said County and State, at which premises said licensee controls apd operates a
Liquor Establishment
as defined by law; subject, however, to the laws of the United States, the laws of the State of Minnesota, the legulations and ordinances of said
municipality, and the rules and regulations of the LIQUOR CONTROL COMPJIISiONER, relating to the sale and distribution a€ intoxicating liquors,
hereby made a part hereof, and subject to revocation according to law for violation thereof.
This license is non -transferable except by consent of the authority issuing the same.
WITNESS THE GOVERNING BODY OF THE MUNICIPALITY OF WINSTED and the seal thereof this 20th day of May, 2014,
The City Council of the City of Winsted
� Xj•'
By: . �t = Attest: ' —r ., +. `t..�( i
Steve Stctko, Mayor R gu.9( Kirchoff, D6pAy City CIerK-,T e surer
'Accmi� DATE(W1M117LVYYYY)
Y- CERTIFICATE OF LIABILITY INSURANCE 4j24/2014
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must he endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
--certificate holder in lieu of such endnrsamlent4ei
PRODUCER
CONTACT Y{iIR -L t3rown
I
KIM L BROWN INC
PHONE (651)730-9803 FAX �.(L751) 578-2427
PO Eox 25407
E-MAIL X1.MLdJc1bins. com
AUTHORIZED REPRESENT
Woodbury, MN 55125
ADDRESS
worw.klhins.com
INSURERS AFFORDING COVERAGE
NAIC4
INSURERAIIllinois CaSUaltZ Company
15571
INSURED Blue Note Ballroom & Bar
INSLIRER8
J & N Schlagel Enterprises II
INSURER Q
320 3rd St- South
INELIREn D.
P.O. Box 847
INSURER E:
Wtnsted MN 55395
Mr:
COVERAGES CERTIFICATE NUMBER:
REVISION NUMBER:
THIS 19 TO CERTIFY THAT THE POIJCICG Or INs URANCE USTCO BELOW HAVE DEC ISSUED TO TNG INSURED NAMED ACO'VC FOR THE POLICY PCREOO
INDICATED NOTWITHSTANDING ANY RED U I R EME NT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFOR DEO BY THE POLICIES
DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
aNGLUS IO N$ ANV CONDI rI ONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED
BY PAID CLAIMS.
IL SR R TYPE OF INSVRANCE (NSD POLICYNLIINBE
POLICY EFF POLICY E_XP LIMITS
MMM Y MWDrIYY
X COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
1,000,000
cLalMs•ro1ADE 0 OCCUR
8 100,000
" BP3097.6
7/1/20147]1/201,5 MED EXP (Anv am ,son
E excluded
PF RSONAE A ARV Ir UURY
0 Q
1,000,000
E U 0 0
GEN'L AGGREGATE LI MIT APP LES PER:
GENERAL AGGREGATE
7 n
2,000,000
2I
5 r 000 7 DUO
POLICY [:] jR'T ❑ LOC
PDODUCTO - COMr 1OP AGC
: 2,000,000.
07HFR
E
AUTOMOBILE LIABILITY
VMBIVJ DSINGLELIMIT
a aa" n
S
ANYAUTA
BODILYBVJURY (Perperaunj
S
AUTOS ED AUTOSnLILED
BODILY INJURY Per accldenl)
5
HIRER AUTOS KAON -OWNED
1LTOS a a t MAG
E
S
UMBRELLA UAB OCCUR
HCLAIMS-MADE
EACH OCCURRENCE
E
EXCESS LIAB
AGGREGATE
$
DED I I PFTFfJTIr
WORKERS COMPENSATIONPER
DTI+
AND EMPLOYERS LIABILITY
T TUT ER
ANY PROPRIE-rCNPARTHERISkEC41TIVE WC 13 4 5 4
A
7/1/20147/1/2015 E -L. EACH ACCIDENT
500,000 /� r�
S 5 0 0, 0 8 0
UFFI�tMmItMBER EXCLUDED? NIR
(Mandatory In NH)
E-L DISEASE -CA EMPLOYtr
3 r
Ifyes, descnbeunder
ESCRI ❑FOP€R T Gbc
_ I Y IMIY
a. 504, Q00
A
Liquor Liability LL92109
7/1/20147/1/2015$500,000 occ.
I
unlimited aggregate
OF rcRIPTION OF OPERATIONS 1 LOCATIONS! VE HI ULES (ACORO 5fl1, A4ditional Remarks Schedule,
may be allached if more apace is required)
Includes coverage for all events including
off premise for food and liquor.
r:1=RTIF1r1G7F Hf11 rSCD
City of Winsted
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
PO Box 126
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Wi.nstled, MN 55395
ACCORDANCE WITH THE POLICY PROVISIONS-
: Raquel
AUTHORIZED REPRESENT
F 32
F 320-x#85-2858
0 1888-2014 ACORD CORPORATION, All rights reserved.
ACORD 25 (20141171) The ACORD name and logo are registered marks of ACORD
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Boon Lake Township Fire District
Department: Fire
LICENSE SECTION
Meeting Date: 1/27/2015
Application Complete N/A
Contact: Mike Schumann
Agenda Item Type:
Presenter: Mike Schumann
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Boon Lake Township (Renville County) has requested a change to the service area covered by the Hutchinson Fire
Department. They request to assign the four western most sections of the township previously covered by the
Hutchinson Fire Department (section #4, 9, 16, 21) to the Buffalo Lake Fire Department. This new alignment will
utilize Renville County Road #24 as the dividing landmark of the fire districts.
This request is in conjunction with a realignment that affects Comos Fire District and Stewart Fire District as well. This
realignment request initiated from a Boon Lake township board meeting in March of 2014. This will effectively reduce
the fire departments within Boon Lake Township from four down to just two, (Buffalo Lake and Hutchinson).
The rural fire districts normally operate under a 20 year contract/agreement (see attachments). The previous contract
was from 2007-2027. The attached NEW contract, referencing the section changes, will be effective 2015-2027. This
will keep all of the rural townships within the Hutchinson Fire District on the same renewal cycle.
There will be a loss of tax capacity revenue that would be associated to these four sections. Those numbers for 2015
would reflect the following change of total tax capacity from $704,860 to $523,222.
BOARD ACTION REQUESTED:
I'm requesting that the council agrees to these terms and signs the NEW contract effective 2015-2027.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City/Rural Fire Department A reement
This agreement made and entered into this I" day of January, 2015 by and between the City of
Hutchinson, McLeod County, State of Minnesota as party of the first part, and the
TownshipNillage of Boon Lake, Renville County, State of Minnesota. as party of the second
part.
WITTESSETH-. That the said party of the first part in consideration of the promises of the party
of the second part herein contained hereby agrees to Furnish fire protection to the panty of the
second part such fire protection to he furnished by the Hutchinson Fire Department and with such
equipment as available_ the same to be furnished when requested by the party of the second part
or any of the residents in the township or village located within an area described as follows. to -
wit: SECTIONS 1, 2, 3, 10, 11, 12, 13, 14, 15, 2Z, 23, 24 IN BOON IAKE TOWNSHIP
The party of the second part and for consideration herein, does hereby agree to pay onto the City
of Hutchinson an amount equal to that certain tax rate (Said annual tax rate to be established by
agreement, with all governmental costs presiding in the City- of Hutchinson rural fire protecting
district.} times the tax capacity of the area covered by this agreement. The said amount payable
by the party of the second part to the party of the first part under this agreement shall be due on
the first day of October of each and every year that this agreement is in effect. In addition thereto,
party of the second parr agrees to pay onto the first part their pro rata assessable share of that
certain rural fire equipment, and said amounts to be paid at such times as delivery of said
equipment is made to party of the first part.
It is agreed by and between the parties hereto that this agreement shall be effective as of January
1, 2015, for the calendar year. 2015, and shall continue in force and effect for Twelve years { 12}
years, renewable annually on the first day of each calendar year hereafter. unless canceled by
either party upon 30 days written notice of such intention of cancellation.
City of Hutchinson Tarr► nshiplVillage
INS
MAYOR
BY:
CITY ADMINISTRA
BY:
COPY
City/Rural Fire Department Agreement
Phis agreement made and entered into this I" day of January. 2007 by and het" een the City of
I lutchinson, McLeod County, State of Minnesota as Darty of the first part. and the
'I ownshipfVil)age of Boon i..ake. Renville County. State of Minnesota, as party of the second
part.
WITTESSETH: That the said party of the first part to consideration of the promises of the party
of the second part herein contained hereby agrees to furnish fire protection to the party of the
second part such lire protection to be furnished by the f lutchinson I- ire Department and with such
equipment as available. the same to be furnished when requested by the party ofthe second part
or any of the residents in the township or village located within an arca described as follows, to -
wit: SECTIONS 1, 2, 3, d, 9. 10, 11, 12, 13, 14, 15, 16, 21, 22 ,23. 24. in BOON* LAKE
TOWNSHIP
The party of the second part and for consideration herein, does hereby agrcc to pay onto the L'ity
of Hutchinson an amount equal to that certain tax rate. {Said annual tax rate to he established by
agreement. with all governmental costs presiding in the City of Hutchinson rural fire protecting
district.) times the tax capacity of the area covered by this agreement. The said amount payable
by the party of the second part to flit party of the first part under this agreement shall be dui on
the first day of October of each and every year that this agreement is in effect. In addition thereto.
party of the second part as;rees to pay onto the first part their pro rata assessable share of that
certain rural Circ equipment. and said amounts to he paid at such time,, as del1%cry of said
equipment is made to party of the first part.
It is agreed by and between the paries hereto that this agreement shall he etlective as of January
1. 2047, for the calendar year. 2007. and shall continue to force and effect for Tkkenty (20) years.
renewable annually on the first day of each calendar year hereafter, unless canceled by either
party upon 30 days written notice of such intention of cancellation.
City of Hutchinson
BY: WN
Township/Village
13Y: C4
;az
CATY ADMiNISTRATM- _ r� CLERK
BY-
FiRF C HIFF
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Small Cities Development Program Rental Rehab Application
Department: HRA
LICENSE SECTION
Meeting Date: 1/27/2015
Application Complete N/A
Contact: Jean Ward
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Request to schedule Public Hearing for SCDP Rental Rehab application.
The Hutchinson HRA has been invited by the Department of Employment and Economic Development (DEED) to
prepare a full SCDP application on behalf of the City of Hutchinson for a Rental Rehab project in the the downtown
area. To fulfill the requirements of submitting a full application, a Public Hearing is needed to provide citizens
information about the proposed program application. The Hutchinson HRA requests that the City Council set a Public
Hearing for February 10, 2015.
BOARD ACTION REQUESTED:
Approval to set Public Hearing on February 10, 2015 for SCDP Rental Rehab Application
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 1/14/2015 - 1/27/2015 1/21/2015
Check Number Check Date
Amount
Vendor
Account Description
184231 1/9/2015
11,235.00
MANUFACTURING INFORMATION SYSTEMS INC
Misys Mfg - Creekside Software
184236 1/27/2015
215.00
AARP
Other Professional Services
184237 1/27/2015
193.21
ACE HARDWARE
Building Repair Supplies
184238 1/27/2015
1,685.34
AEM MECHANICAL SERVICES INC
Building Repair Supplies
184239 1/27/2015
62.55
AG SYSTEMS
Repair & Maintenance Supplies
184240 1/27/2015
380.00
ALEXANDRIA TECHNICAL COLLEGE
Travel/Conference Expense
184241 1/27/2015
138.72
AMERICAN BOTTLING CO
Cost of Sales - Miscellaneous
184242 1/27/2015
265.00
AMERICAN WATER WORKS ASSN
Dues & Subscriptions
184243 1/27/2015
78.00
AMERICAN WATER WORKS ASSOC.
Dues & Subscriptions
184244 1/27/2015
20.53
AMERICAN WELDING & GAS
Automotive R&M
184245 1/27/2015
81.33
AMERIPRIDE SERVICES
Contractual R&M
184246 1/27/2015
794.00
ANIMAL MEDICAL CENTER ON CROW RIVER
Other Professional Services
184247 1/27/2015
1,700.00
APPLE MINNESOTA LLC
Alcoholic Beverages
184248 1/27/2015
242.55
ARCTIC GLACIER USA INC.
Cost of Sales - Miscellaneous
184249 1/27/2015
448.55
ARNESON DISTRIBUTING CO
Cost of Sales - Beer
184250 1/27/2015
1,191.35
ARTISAN BEER COMPANY
Cost of Sales - Beer
184251 1/27/2015
6,198.60
ASSURANT EMPLOYEE BENEFITS
Dental Claims
184252 1/27/2015
115.82
AUTO VALUE - GLENCOE
Equipment Parts
184253 1/27/2015
122.50
B & C PLUMBING & HEATING INC
Contractual R&M
184254 1/27/2015
105.30
BAHR,LYLE
Travel/Conference Expense
184255 1/27/2015
1,154.25
BELLBOY CORP
Freight
184256 1/27/2015
626.40
BERNICK'S
Cost of Sales - Miscellaneous
184257 1/27/2015
388.05
BOB AHLGREN ELECTRIC INC.
Operating Supplies
184258 1/27/2015
7,581.00
BOLTON & MENK INC.
Engineering Fees
184259 1/27/2015
278.25
BRANDON TIRE CO
Automotive R&M
184260 1/27/2015
66,175.00
BS&A SOFTWARE
Machinery & Equipment
184261 1/27/2015
390.00
BUREAU OF CRIM. APPREHENSION
Communication Maintenance
184262 1/27/2015
89.85
BUSHMAN, RAQUEL
Other Professional Services
184263 1/27/2015
44,193.02
C & L DISTRIBUTING
Cost of Sales - Beer
184264 1/27/2015
414.00
CANNON RIVER WINERY
Cost of Sales - Wine
184265 1/27/2015
503.40
CARS ON PATROL SHOP LLC
Other Professional Services
184266 1/27/2015
21.69
CENTRAL HYDRAULICS
Equipment Parts
184267 1/27/2015
280.18
CENTRAL MCGOWAN
Repair & Maintenance Supplies
184268 1/27/2015
295.00
CIVIL AIR PATROL MAGAZINE
Advertising
184269 1/27/2015
401.00
COLD SPRING GRANITE CO
Operating Supplies
184270 1/27/2015
419.04
COMDATA CORPORATION
Operating Supplies
184271 1/27/2015
67,403.08
COMMERCIAL REFRIGERATIONS SYSTEMS INC
Machinery & Equipment
184272 1/27/2015
200.00
COMMISSIONER OF TRANSPORTATION
Travel/Conference Expense
184273 1/27/2015
451.32
CROW RIVER AUTO & TRUCK REPAIR
Automotive R&M
184275 1/27/2015
3,048.00
CROW RIVER OFFICIALS ASSN
Other Professional Services
184276 1/27/2015
97.63
CROW RIVER PRESS INC
Printing & Publishing
184277 1/27/2015
503.58
CROW RIVER WINERY
Cost of Sales - Wine
184278 1/27/2015
121.11
DAAK REFRIGERATION
Other Professional Services
184279 1/27/2015
20.00
DANIELS, GARY OR SHARON
Refunds & Reimbursements
184280 1/27/2015
5,232.97
DAY DISTRIBUTING
Cost of Sales - Beer
184281 1/27/2015
20.10
DM STAMPS & SPECIALITIES
Operating Supplies
184282 1/27/2015
4,413.34
DPC INDUSTRIES INC
Chemicals & Chemical Products
184283 1/27/2015
768.46
DROP -N -GO SHIPPING INC
Printing & Publishing
184284 1/27/2015
33.98
DUNDEE
Flowers for Funeral
184285 1/27/2015
211.85
DYNA SYSTEMS
Equipment Parts
184286 1/27/2015
14.00
EBNET, EUGENE
AARP Cancelled
184287 1/27/2015
144.28
ECOLAB PEST ELIMINATION
Contractual R&M
184288 1/27/2015
250.00
EDAM
Dues & Subscriptions
184289 1/27/2015
270.00
EDAM
Travel/Conference Expense
184290 1/27/2015
1,700.00
EL LORO II INC
Alcoholic Beverages
184291 1/27/2015
3,674.00
EMERGENCY RESPONSE SOLUTIONS
Small Tools & Minor Equipment
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 1/14/2015 - 1/27/2015 1/21/2015
Check Number Check Date
Amount
Vendor
Account Description
184292 1/27/2015
5,500.00
ENVIRONMENTAL SYSTEMS RESEARCH INST
Software & Licensing
184293 1/27/2015
12,600.00
ERICKSON ENGINEERING CO LLC
Other Professional Services
184294 1/27/2015
10.00
ERLANDSON, BEN
Operating Supplies
184295 1/27/2015
524.90
EXTREME BEVERAGE LLC
Cost of Sales - Miscellaneous
184296 1/27/2015
85.13
FASTENAL COMPANY
Equipment Parts
184297 1/27/2015
2,147.70
FIRE SAFETY USA INC
Small Tools & Minor Equipment
184298 1/27/2015
450.70
FORKLIFTS OF MINNESOTA INC
Automotive R&M
184299 1/27/2015
133.01
G & K SERVICES
Operating Supplies
184300 1/27/2015
35,075.04
GARICK CORPORATION
Inventory- Process Material
184301 1/27/2015
5,000.00
GAVIN WINTERS TWISS THIEMANN & LONG LTD
Other Professional Services
184302 1/27/2015
235.00
GOVERNMENT TRAINING SERVICES (GTS)
Travel/Conference Expense
184303 1/27/2015
245.28
GRAINGER
Operating Supplies
184304 1/27/2015
997.43
HACH COMPANY
Operating Supplies
184305 1/27/2015
123.50
HAG ER JEWELRY INC.
Gavel & Plate Engraving
184306 1/27/2015
266.76
HANSEN TRUCK SERVICE
Equipment Parts
184307 1/27/2015
2,979.48
HAWKINS INC
Chemicals & Chemical Products
184308 1/27/2015
10,470.43
HCVN-TV
Cable Franchise Expenses
184309 1/27/2015
520.91
HEIMAN FIRE EQUIPMENT
Small Tools & Minor Equipment
184310 1/27/2015
630.84
HILLYARD / HUTCHINSON
Cleaning Supplies
184311 1/27/2015
282.55
HOLIDAY INN -EXPRESS
Travel/Conference Expense
184312 1/27/2015
850.65
HOLT MOTORS INC
Equipment Parts
184313 1/27/2015
525.00
HOLT TOUR AND CHARTER INC.
Other Professional Services
184314 1/27/2015
1,700.00
HUTCH BOWL
Alcoholic Beverages
184315 1/27/2015
714.00
HUTCH CAFE
Operating Supplies
184316 1/27/2015
1,512.28
HUTCH FIELD SERVICES INC
Contractual R&M
184317 1/27/2015
2,166.00
HUTCHINSON AREA HEALTH CARE
Common Area Maintenance
184318 1/27/2015
15,100.00
HUTCHINSON CENTER FOR THE ARTS
Annual Contribution & Banner
184319 1/27/2015
4,005.98
HUTCHINSON CONVENTION & VISITORS BUREAU
Lodging Tax Reimb
184320 1/27/2015
12,642.37
HUTCHINSON CO-OP
Equipment Parts
184321 1/27/2015
1,640.00
HUTCHINSON HEALTH
Other Professional Services
184322 1/27/2015
60.00
HUTCHINSON LEADER
Dues & Subscriptions
184323 1/27/2015
494.75
HUTCHINSON WHOLESALE
Equipment Parts
184324 1/27/2015
9,606.86
HUTCHINSON, CITY OF
Utilities
184325 1/27/2015
5,000.00
HUTCHINSON, CITY OF
ATM Revenue
184326 1/27/2015
8,883.12
IFCO SYSTEMS NA INC.
Inventory - Process Material
184327 1/27/2015
144.80
INDIANHEAD SPECIALTY CO
Small Tools & Minor Equipment
184328 1/27/2015
124.95
INTERSTATE BATTERY SYSTEM MINNEAPOLIS
Equipment Parts
184329 1/27/2015
117.39
JAY MALONE MOTORS
Automotive R&M
184330 1/27/2015
98.86
JESERITZ, GENE
Utility Cash Clearing
184331 1/27/2015
602.30
A TAYLOR DIST OF MN
Freight
184332 1/27/2015
100.29
JOHN HENRY FOSTER MINNESOTA
Repair & Maintenance Supplies
184333 1/27/2015
75,513.62
JOHNSON BROTHERS LIQUOR CO.
Cost of Sales - Miscellaneous
184334 1/27/2015
82.26
JUNGCLAUS PARTS CITY
Equipment Parts
184335 1/27/2015
2,148.00
KAHNKE BROTHERS NURSERY
Contractual R&M
184336 1/27/2015
1,644.00
KHC CONSTRUCTION
Equipment Parts
184337 1/27/2015
391.93
KOBOW, BECKY
Travel/Conference Expense
184338 1/27/2015
54.72
KOSEK, ANDREW
Travel/Conference Expense
184339 1/27/2015
90.84
KRANZ LAWN & POWER
Contractual R&M
184340 1/27/2015
82.80
L & P SUPPLY CO
Equipment Parts
184341 1/27/2015
64.10
LAAKKONEN, CLIFF
Utility Cash Clearing
184342 1/27/2015
1,700.00
LAMPLIGHTER II
Alcoholic Beverages
184343 1/27/2015
47,770.00
LEAGUE OF MN CITIES -INS TRUST
Worker's Comp Insur Premiums
184344 1/27/2015
711.99
LITCHFIELD BUILDING CENTER
Repair & Maintenance Supplies
184345 1/27/2015
20,983.15
LOCHER BROTHERS INC
Cost of Sales - Beer
184346 1/27/2015
338.40
MADDEN GALANTER HANSEN LLP
Other Professional Services
184347 1/27/2015
2,000.00
MAIN ST ANTIQUES
Loans Made
CITY OF HUTCHINSON
Council Check Register -A
Check Issue Dates: 1/14/2015 - 1/27/2015 1/21/2015
Check Number Check Date
Amount
Vendor
Account Description
184348 1/27/2015
131.26
MARIPOSA PUBLISHING
Operating Supplies
184349 1/27/2015
14.11
MATHESON TRI -GAS INC
Operating Supplies
184350 1/27/2015
202.42
MAYTAG LAUNDRY & CAR WASH
Contractual R&M
184351 1/27/2015
100.00
MBPTA
Dues & Subscriptions
184352 1/27/2015
80.00
MCKAY CONSTRUCTION
Contractual R&M
184353 1/27/2015
20.00
MCLEOD COUNTY
Notary Fee
184354 1/27/2015
400.00
MCLEOD COUNTY COURT ADMINISTRATOR
Bail
184355 1/27/2015
400.00
MCLEOD COUNTY COURT ADMINISTRATOR
Bail
184356 1/27/2015
400.00
MCLEOD COUNTY COURT ADMINISTRATOR
Bail
184357 1/27/2015
400.00
MCLEOD COUNTY COURT ADMINISTRATOR
Bail
184358 1/27/2015
115,473.22
MEDICA
Medical
184359 1/27/2015
4,582.33
MEEKER WASHED SAND & GRAVEL
Inventory- Bulk Product
184360 1/27/2015
395.99
MENARDS HUTCHINSON
Small Tools & Minor Equipment
184361 1/27/2015
30.00
MESSAGE MEDIA
Phone Services
184362 1/27/2015
109.28
MESSNER, KEITH
Travel/Conference Expense
184363 1/27/2015
100.00
METRO CHIEF FIRE OFFICERS ASSN
Dues & Subscriptions
184364 1/27/2015
714.20
MILLNER HERITAGE VINEYARD & WINERY
Cost of Sales - Wine
184365 1/27/2015
5,252.80
MILLWOOD INCORPORATED
Inventory- Process Material
184366 1/27/2015
76.50
MINI BIFF
Equipment Rental
184367 1/27/2015
300.00
MINNESOTA CHAPTER IAAI
Travel/Conference Expense
184368 1/27/2015
45.00
MINNESOTA CRIME PREVENTION ASSN
Dues & Subscriptions
184369 1/27/2015
585.00
MINNESOTA MUNICIPAL UTILITIES ASSN
Travel/Conference Expense
184370 1/27/2015
187.50
MINNESOTA POLLUTION CONTROL AGENCY
Other Professional Services
184371 1/27/2015
225.00
MINNESOTA RURAL WATER ASSN
Travel/Conference Expense
184372 1/27/2015
300.00
MINNESOTA SPORTS FEDERATION
Other Professional Services
184373 1/27/2015
1,674.00
MINNESOTA UNEMPLOYMENT INSURANCE
Miscellaneous Expense
184374 1/27/2015
1,504.00
MINNESOTA VALLEY TESTING LAB
Other Professional Services
184375 1/27/2015
2,841.38
MN DEPT OF LABOR & INDUSTRY/CODE
Building Permit Surcharges
184376 1/27/2015
53.75
MOXIE MEDIA
Printing & Publishing
184377 1/27/2015
538.00
MPPOA
Other Professional Services
184378 1/27/2015
270.00
MRPA
Other Professional Services
184379 1/27/2015
1,240.20
NEOPOST GREAT PLAINS
Contractual R&M
184380 1/27/2015
257.46
NEOPOST USA INC
Contractual R&M
184381 1/27/2015
2,873.59
NERO ENGINEERING
Other Professional Services
184382 1/27/2015
122.86
NORTH CENTRAL INTERNATIONAL
Automotive R&M
184383 1/27/2015
302.78
NORTH CENTRAL LABORATORIES
Repair & Maintenance Supplies
184384 1/27/2015
410.00
NORTH SHORE ANALYTICAL INC
Other Professional Services
184385 1/27/2015
307.08
NORTHERN STATES SUPPLY INC
Equipment Parts
184386 1/27/2015
715.65
O'REILLY AUTO PARTS
Automotive R&M
184387 1/27/2015
182.95
PAGE, JEFFREY
Travel/Conference Expense
184388 1/27/2015
125.00
PAULSON, JOHN
Safety Supplies
184389 1/27/2015
3,413.62
PAUSTIS WINE COMPANY
Freight
184390 1/27/2015
40,319.44
PHILLIPS WINE & SPIRITS
Cost of Sales - Miscellaneous
184391 1/27/2015
311.00
PIEPENBURG, CHRISTIAN
Drug Forfeiture
184392 1/27/2015
80.48
POMPLUN, MIKE
Utility Cash Clearing
184393 1/27/2015
147.00
POSTMASTER
Postage
184394 1/27/2015
1,250.00
PRIEVE LANDSCAPING & LAWN CARE
Contractual R&M
184395 1/27/2015
11.95
PRO AUTO MN INC.
Automotive R&M
184396 1/27/2015
19.00
QUADE ELECTRIC
Equipment Parts
184397 1/27/2015
23,541.36
QUALITY FORKLIFT SALES & SERV INC
Machinery & Equipment
184398 1/27/2015
65.94
QUILL CORP
Office Supplies
184399 1/27/2015
450.00
R & S INSPECTIONS INC.
Loans Made
184400 1/27/2015
15.00
REGION V EMERGENCY MGMT ASSN
Dues & Subscriptions
184401 1/27/2015
40.00
REGION VI CHIEFS ASSC
Dues & Subscriptions
184402 1/27/2015
60.00
RENVILLE COUNTY SHERIFF DEPT
Other Professional Services
184403 1/27/2015
7,650.00
SAFEASSURE CONSULTANTS INC
Other Professional Services
CITY OF HUTCHINSON
Council Check Register-A
Check Issue Dates: 1/14/2015 - 1/27/2015 1/21/2015
Check Number Check Date
Amount
Vendor
Account Description
184404 1/27/2015
15.26
SARGENT, DAN
Operating Supplies
184405 1/27/2015
22,948.00
SMSC ENTERPRISES
Inventory - Bulk Product
184406 1/27/2015
900.00
SOIL CONTROL LAB
Other Professional Services
184407 1/27/2015
1,700.00
SONORA'S
Alcoholic Beverages
184408 1/27/2015
129.90
SCRENSEN'S SALES & RENTALS
Equipment Parts
184409 1/27/2015
300.00
SOTA
Travel/Conference Expense
184410 1/27/2015
32,692.15
SOUTHERN WINE & SPIRITS OF MN
Freight
184411 1/27/2015
500.00
SOUTHWEST CORRIDOR TRANS COALITION
Dues & Subscriptions
184412 1/27/2015
100.00
SOUTHWEST MN CHAPTER OF ICC
Dues & Subscriptions
184413 1/27/2015
2,726.56
SPARTAN STAFFING
Other Professional Services
184414 1/27/2015
133.05
SPS COMMERCE
Dues & Subscriptions
184415 1/27/2015
955.00
SR. ADVISORY BOARD
Operating Supplies
184416 1/27/2015
1,700.00
SSM ENTERPRISES LLC
Alcoholic Beverages
184417 1/27/2015
139.27
STAPLES ADVANTAGE
Office Supplies
184418 1/27/2015
25.00
STATE OF MINNESOTA DEPT OF PUBLIC SAFETY
Licenses & Permits
184419 1/27/2015
1,374.04
STEVENS ENGINEERS INC
Machinery & Equipment
184420 1/27/2015
1,991.50
STEWARD ENTERPRISE INC
Equipment Parts
184421 1/27/2015
1,141.84
STRATEGIC EQUIPMENT AND SUPPLY
Operating Supplies
184422 1/27/2015
2,340.00
STREICH TRUCKING
Freight-in
184423 1/27/2015
1,552.74
TASC
Admin Fees- HSA/Flex
184424 1/27/2015
531.60
TEK MECHANICAL
Building Repair Supplies
184425 1/27/2015
3,241.67
THOMSON REUTERS-WEST
Other Professional Services
184426 1/27/2015
1,666.97
TITAN MACHINERY
Automotive R&M
184427 1/27/2015
13,377.47
TREBELHORN & ASSOC
Motor Fuels & Lubricants
184428 1/27/2015
69.50
TRI COUNTY WATER
Operating Supplies
184429 1/27/2015
1,700.00
TWO JOES HUTCHINSON INC.
Alcoholic Beverages
184430 1/27/2015
10.95
TWO WAY COMMUNICATIONS INC
Operating Supplies
184431 1/27/2015
13,747.30
VIKING BEER
Cost of Sales - Beer
184432 1/27/2015
429.80
VIKING COCA COLA
Cost of Sales - Miscellaneous
184433 1/27/2015
2,484.33
VINOCOPIA INC
Freight
184434 1/27/2015
10,679.02
WASTE MANAGEMENT OF WI-MN
Refuse - Disposal
184435 1/27/2015
390.00
WASTE MANAGEMENT-WINSTED
Other Revenues
184436 1/27/2015
31.68
WEBER, SARAH
Utility Cash Clearing
184437 1/27/2015
60.00
WELCOME NEIGHBOR
Advertising
184438 1/27/2015
1,500.00
WINE MERCHANTS INC
Cost of Sales - Wine
184439 1/27/2015
71,825.13
WI RTZ BEVERAGE MINNESOTA
Cost of Sales - Liquor
184440 1/27/2015
52.00
WRIGHT COUNTY SHERIFFS OFFICE
Other Professional Services
184441 1/27/2015
2,682.25
WSB & ASSOC
Other Professional Services
184442 1/27/2015
1,829.79
ZELLAS
Alcoholic Beverages
184443 1/27/2015
827.02
ZEP SALES AND SERVICE
Equipment Parts
Grand Totals:
956,824.14
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 1/4/2015-1/17/2015 Jan 21, 2015 09:40AM
Report Criteria:
Transmittal checks included
Pay Period Journal Check Check
Date Code Issue Date Number Payee Amount
01/17/2015
CDPT
01/21/2015
184234
HART
607.03-
01/17/2015
CDPT
01/21/2015
184235
MNPEA
429.00-
01/17/2015
CDPT
01/21/2015
1211501
AFLAC
20.46-
01/17/2015
CDPT
01/21/2015
1211501
AFLAC
130.75-
01/17/2015
CDPT
01/21/2015
1211502
Assurant Employees Benefits
9.75-
01/17/2015
CDPT
01/21/2015
1211502
Assurant Employees Benefits
920.04-
01/17/2015
CDPT
01/21/2015
1211503
EFTPS
14,376.94-
01/17/2015
CDPT
01/21/2015
1211503
EFTPS
14,376.94-
01/17/2015
CDPT
01/21/2015
1211503
EFTPS
4,242.80-
01/17/2015
CDPT
01/21/2015
1211503
EFTPS
4,242.80-
01/17/2015
CDPT
01/21/2015
1211503
EFTPS
27,279.92-
01/17/2015
CDPT
01/21/2015
1211504
ICMA
2,155.00-
01/17/2015
CDPT
01/21/2015
1211505
ING
975.00-
01/17/2015
CDPT
01/21/2015
1211506
Minnesota Dept. of Revenue
11,745.15-
01/17/2015
CDPT
01/21/2015
1211507
MN Child Support System
1,026.59-
01/17/2015
CDPT
01/21/2015
1211508
MNDCP
250.00-
01/17/2015
CDPT
01/21/2015
1211509
PERA
12,003.83-
01/17/2015
CDPT
01/21/2015
1211509
PERA
12,003.83-
01/17/2015
CDPT
01/21/2015
1211509
PERA
6,055.61-
01/17/2015
CDPT
01/21/2015
1211509
PERA
9,083.45-
01/17/2015
CDPT
01/21/2015
1211509
PERA
26.01-
01/17/2015
CDPT
01/21/2015
1211509
PERA
26.01-
01/17/2015
CDPT
01/21/2015
1211509
PERA
1,846.74-
01/17/2015
CDPT
01/21/2015
1211510
TASC-Flex
359.91-
01/17/2015
CDPT
01/21/2015
1211510
TASC-Flex
1,495.49-
01/17/2015
CDPT
01/21/2015
1211511
TASC-HSA
4,387.43-
01/17/2015
CDPT
01/21/2015
1211511
TASC-HSA
5,230.56-
01/17/2015
CDPT
01/21/2015
1211511
TASC-HSA
726.44-
01/17/2015
CDPT
01/21/2015
1211511
TASC-HSA
692.28-
01/17/2015
CDPT
01/21/2015
1211511
TASC-HSA
871.90 -
Grand
Totals:
30
137,597.66-
ELECTRONIC FUNDS TRANSFERS
1/27/2015
TAX
FUND
PAYABLE TO
AMOUNT
FUEL
HATS
MN DEPT OF REV
$1,275.38
SALES TAX
LIQUOR
MN DEPT OF REV
$62,075.00
SALES TAX
PRCE CIVIC ARENA
MN DEPT OF REV
$286.00
SALES & USE TAX
WATER SEWER CREEKSIDE
MN DEPT OF REV
$10,955.00
$74,591.38
CITY OF HUTCHINSON
Council Check Register -B
Check Issue Dates: 1/14/2015 - 1/27/2015 1/21/2015
Check Number Check Date
Amount
Vendor
Account Description
184274 1/27/2015
18.07
CROW RIVER GLASS
Equipment Parts
Grand Totals:
18.07
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: VFW Post 906 - On-Sale Intoxicating Liquor License
Department: Administration
LICENSE SECTION
Meeting Date: 1/27/2015
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff✓❑
Public Hearing
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
VFW Post 906 has submitted an on-sale liquor license application to provide liquor at an establishment located at 247
1st Avenue SE. VFW Post 906 has been operating this establishment for more than 30 years and has been serving
alcohol under a club liquor license. As has been discussed, a club liquor license allows clubs to serve liquor to
members of the club and members' bona fide guests. The application submitted by VFW Post 906 is for on-sale
intoxicating liquor, which allows VFW Post 906 to legally serve liquor to all patrons of the establishment. City code
requires that a public hearing be held when a new liquor license is applied for. Since VFW Post 906 formerly held a
club liquor license, this application is considered new and a public hearing is required.
BOARD ACTION REQUESTED:
Approve issuing on-sale intoxicating liquor license to VFW Post 906 located at 247 1st Avenue SE in Hutchinson,
Minnesota.
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
TT
Crty of
1 l 1 Hassan St Southeast
Hutchinson, MN 55350
(3 20) 587-51511Fax(320) 234-4240
Invcstigation Fec.
$375.00
Annual License Fee:
$3700.00
Application for On -Sale Intoxicating(Wine Liquor License
In provision of the City of Hutchinson Municipal Code Chapter 112
This form was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal
Apprehension, Department of Public Safety, pursuant the Minnesota Statutes, 1976, Section 344.13,
for purposes of background investigation. It does not supersede any laws, rules or regulations of the
Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information
requested may result in denial of the application.
�. lJFU y Pe),5 7— :2
Trade Name Date of Application
2. —� — 7'/rVc[ 0--31-1s_
Licensing Period
3. Type of Application. if NEW ❑ RENEWAL ❑ TRANSFER
4. Type of License: INTOXICATING lA WINE
5. If WINE, will this establishment be selling Strong Beer? ❑ YES ❑ ND
( If YES, a 3.2 Malt Liquor Application must be filled out as well.}
6. rVl P-0 ST 10 _S -R I�i�9�
Name of Applicant Phone
Home Address State Zip Code
8. L4 s'+ 9.
Citizenship
Place of Birth
Street Address of Establishment
10.
Date of Birth
12. Does the establishment include a patio area? ❑ YES ;&NO
(if yes, please attach a schernatic of patio area)
13. Will this establishment be selling on Sunday? BYES ❑ NO
E
14. List Owners of building or premises to be licensed:
v F cti/ P)st 1' D 49
15. List all partners, officers or directors, shareholders (and number of shares each member holds),
if corporation:
Hume
Address Date of Birth
r9 +,�7 t rIL
16. Prior experience in this type of business: ,"r' -14 v =- 6e,,,, -7,1/
17. Present ownership in any other liquor establishment: o
18. Present ownership in any other restaurant or food business: Al 0
19. Three Business References:
2.
20. !/rt4,/ Po5-r` (�o(,,,
Corporate or Partnership Title
21. d ►/6 S : J4c
Corporate or Partnership Address
22. If this is a transfer application give name, address, of person(s), partnership or corporation
holding license for the past year:
Mame Address �}
23. Who owns the bar/tavern fixtures? �IFW �s n
24. Are you a Minnesota resident? J& YES ❑ 110
25. Residential Address for the past five (5) years. 7
26: Three personal references:
1 1 VllF 1 4J
s J, C,ji
Name Address Phone
C i 'rIC
2,
3.
27. Employment for the past five years:
Name of Emolover
n
3. Th" A/' -/X dr<- $
2$. Any convictions other than minor traffic: Q YES
(if yes, please explain in detail)
Offense:
Offense:
Conviction Date:
Conviction Date:
Offense., Conviction Date:
M
Phone
29. This application must be accompanied by detailed statement of net worth and last year's tax
return and statement of method of payment for business, fixtures and inventory.
30. This application must be accompanied by State of Minnesota Restaurant License.
31. Applicant, and his associates in this application, will strictly comply with all the laws of the
State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and
regulations promulgated by the Liquor Control Commissioner; and all ordinances of the
municipality; and I hereby certify that I have read the foregoing questions and that the answers
to said questions are true of my own knowledge. I further understand that an investigation fee
not to exoced$500.00 shall be charged an application by the city or county if the investigation is
required outside the state. I further understand the ordinances of the City of Hutchinson
regarding the operation of on -sale liquor licenses and agree to abide by them.
Signature of Applicant Date
Subscribed and sworn to before me this
20. , Wf
-
'
Notary Pub is
My Commission expires: -2L
U
VANDERvM
MI
P. Ya,. 31, 2HIS
LIQUOR ESTABLISHMENT
Ordinance 112.019 requires that the manager of the establishment be "a natural person who is a
resident of the City". Please complete and sign the following confirming the above.
Establishment Information
Establishment Nate Phone Number
,,!2q% {J v� sC- )'1/— d 43-b
Establishment Address City State Zip
OwnerbCorporate Information
4V r�o Jam.
OwnerlCorporate Name Phone Number
QwnerlCotporareAddress City Slate Zip
Manager Information
Manager Name
Manager Address
Phone Number
City State zip
I declare that the information I have provided on this application is truthful, and I authorize the
City of Hutchinson to investigate the information submitted.
Signature of
authorized officer of establishment
Date
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Resolution in Support of Grant Application for McLeod County Historical Society
Department: Administration
LICENSE SECTION
Meeting Date: 1/27/2015
Application Complete N/A
Contact: Matt Jaunich/Lori Stangel
Agenda Item Type:
Presenter: Matt Jaunich/Lori Stangel
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The McLeod County Historical Society is seeking a resolution of support from the City on a grant application they are
seeking from the Minnesota Historical Society (Heritage Partnership Program). A copy of the proposed grant
application has been included. Please note that Lori Pickell-Stangel, the Executive Director of the McLeod County
Historical Society, will be present at the meeting to address the Council on this issue.
The request is somewhat two-fold. One, they are asking for your support in their grant application to the Minnesota
Historical Society. The grant monies being requested is in the amount of $49,171. The grant money would be used to
fund a full-time employee to serve as a developer and a director of their partnership program with Historic Hutchinson
and the Glencoe Preservation Society. The employee would be used to develop a long range plan and would also be
used to write grants and carry out plans to benefit all of the partners. The grant money would support the position for
one year.
The second part of the request comes from Historic Hutchinson in which they are asking for City funding in 2016. The
funding would be used to keep this employee on the staff on a part-time basis. The cost for this part-time position
would be split between Historic Hutchinson, the Glencoe Preservation Society and McLeod County Historical Society.
The amount they are asking the City for is $5,632.80.
Outside of providing some in-house services (building maintenance and lawn mowing/snow removal) through our
Parks & Rec. Department, we have historically not provided a financial contribution to Historic Hutchinson.
BOARD ACTION REQUESTED:
Approve or Deny Resolution of Support and the Pledging of 2016 Tax Dollars to Historic Hutchinson
Fiscal Impact: $ 5,632.80 Funding Source: 2016 Budget/Tax Levy
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14387
A RESOLUTION OF SUPPORT FOR THE MCLEOD COUNTY HISTORICAL
SOCIETY PARTNERSHIP DEVELOPMENT PROGRAM PLANNING GRANT
APPLICATION
WHEREAS, the McLeod County Historical Society, Historic Hutchinson, and the Glencoe
Preservation Society (McLeod Historical Partners) have developed a partnership and are looking
to develop a long range plan that focuses on preserving the history of Hutchinson, Glencoe, and
the other communities of McLeod County; and
WHEREAS, the McLeod County Historical Society has applied to the Minnesota Historical
Society for a cooperative partnership grant on behalf of and between our County's three
historical organizations: Historic Hutchinson, Glencoe Preservation Society, and the McLeod
County Historical Society; and
WHEREAS, the grant would cover the costs for a full time (40 hours per week) employee to
serve as a developer and director for the partnership for one (1) year; and
WHEREAS, after the grant period, the McLeod Historical Partners are hoping to retain the
employee for future grant writing and to carry out plans that benefit all of the partners.
THEREFORE, BE IT RESOLVED that the Hutchinson City Council hereby supports the
McLeod County Historical Society grant application to the Minnesota Historical Society for the
cooperative partnership grant.
ADOPTED BY THE HUTCHINSON CITY COUNCIL 27TH DAY OF JANUARY, 2015
GARY T. FORCIER, MAYOR
ATTEST:
MATTHEW JAUNICH, CITY ADMINISTRATOR
I rev -%ka4
1/26/2015 M N HS
R -HP 1501-06092
McLeod County Historical Society
R -HP -1501-06092 1 $49,171 1 Heritage Partnership
McLeod County Historical Organizations Partnership Developement
14
Status: New
Heritage Partnership Program
All the fields in bold marked with an * must be completed in order to save your application for
the first time. The save button is at the bottom of the application. Be sure to complete the
entire application before submitting. Incomplete applications will not be considered.
Submissions to the Grants Office may be subject to Minnesota Government Data Practices Act
(Statute 13). All user -written material maybe modified by the Minnesota Historical Society for
clarity and promotional purposes.
Applicant Information
Check the contact information currently on file at the bottom of this form and update if neccessary.
Applicant County: McLeod
Applicant Organization Type: Non -Profit Business/Entity
Governance/Board Members:
Anne Hahn, Karen Hendricksen, Gary Ziemer, Tara Russell, Stan Ehrke, Mary Henke, Dave
Horrmann, Lowell Ueland, Scott Rehmann
Partners:
Historic Hutchinson
President: Mary Christiansen
Hutchinson, MN 55350
320-587-2741
jimandmaryl973@yahoo.com
Glencoe Preservation Society
President: Gloria Hilgers
Glencoe, MN 55336
320-864-4174
roglo98@centurylink. net
Program Information
* Partnership Program Title (Be McLeod County Historical Organizations Partnership
descriptive and succinct): Developement
* Brief Program Summary:
Develop, plan, Et implement a partnership between historical groups in McLeod Co. to create greater
impact $ strengthen programming among community based groups that share a similar mission It
goals.
Geographic Focus of Project: Statewide, McLeod
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MNHS
Budget Details
BUDGET LINE ITEMS
Budget Item Grant Amt Match: Match: Match: Total
Reauested Cash In -Kind Donation Match
McLeod History
Partners Developer
$480
$0
Meals
McLeod County
Historical Society
Director Payroll
$650
$650
Paperwork
McLeod History
Partners Organiztion
Meeting Room Rental
$900
$900
Space
McLeod History
Partners Developer
Position Office Space
$1,000
$500
$500
Use
McLeod History
Partners Organization
$500
$0
Office Supplies
McLeod History
Partnerss Developer
Position Mileage for
$1,000
$0
Meetings
Laptop Computer and
Software
$1,200
$0
McLeod History
Partners Developer
$44,991
$0
Position
Total:
$49,171
$500
$650
$900
$2,050
https://mnhs.flL=.iQtportal_grant requests/20166922?printable=1 218
1/26/2015 MNHS
* Amount Requested (Use total from $49,171.00
above):
Match Offered (Use total from $2,050.00
above):
How were above figures determined?
Using research of current market prices- salary competitiveness -product bids.
The year long position will run from June 2015 through June 2016 at a total cost of $44,991.00. This
salary is based on $1,600.00 gross pay every two weeks for 26 pay periods, plus matching FICA of
$122.40 per every two weeks, plus Minnesota Unemployment of $8.00 per every two weeks.
Office supplies, up to $500, as well as mileage for travel to and from meetings, up to 60 miles per
month at the current IRS rate, not to exceed $1,000.00
Rental space for the partnership meetings will cost $75 per meeting x 12 meetings for the year =
$900, which will be donated by the three partners.
The Partnership Developer Position will use office space at the McLeod County Historical Society up
to 5 days per week at a cost of $125.00 per month for one year =$1,500.00
Application Narratives
Partnership Program Description:
The lead partner, the McLeod County Historical Society and Museum, was established in 1940 from
early community pioneer settler groups, with the mission to preserve, share and educate the public
on the history of McLeod County. The Museum now holds 80,000 archival and three dimensional
objects of historical significance to the the history of the county. These objects are preserved using
best practices and made available to the public via our two large gallery spaces, research library,
outreach programs and online searchable database. As a part of the Museum's strategic plan under
public service goals, the McLeod County Historical Society and Museum has made working with local
partner groups -with a shared mission- a high priority. To date this has included working with the
local library system to develop a children's historically based reading program called Bringing Books
to Life, that use historical artifacts to help bring history to life to preschool and grade school age
children. We have also partnered with the local Ag Association to create four short historical videos
on the History of the McLeod County Fair that are used during the week of the Fair to educate the
public on the unique history of the Fair in McLeod County. These partnerships were funded by Library
and Ag Association Legacy Funds, which made creating these programs financially possible. With our
strategic plan of seeking out and creating collaborations in mind, the Historical Society has explored
partnership ideas with two established local county historically based organizations that share a
common mission and goals. Historic Hutchinson was formed in 1999 to preserve the history of
Hutchinson, Minnesota, with the mission to restore, preserve and protect the living and structural
history and spirit of the Hutchinson area and to showcase these assets now and for the future. They
have saved and restored several historic structures in the Hutchinson community, as well as provide
educational tours and historic signage for local homes and structures in the community. The Glencoe
Historical Preservation Society was formed in 2005 to help celebrate the 150th anniversary of the
founding of Glencoe, MN. They soon developed the mission to preserve Glencoe's history, educate the
public through presentations, displays, publications and to build community ties through annual
social events. With this mission in mind, the group hopes to serve as a steward for future
generations. They have established a historical room in the historic Glencoe City Center, a historic
local school that was renovated and restored to serve the needs of the public library, city offices and
chamber. They have a collection of historic photos and artifacts that are on display in the City
Center's Historical Room. Through meetings with the board of directors of each of these two groups,
McLeod County Historical Society staff have found several common areas of need and or partnership
opportunities. The following are just a few examples mentioned as needs by all three organizations:
1. Historical signage to educate the public on the history of their communities unique structures and
historical sites. 2. Education of volunteers on how to accession and properly document historical
artifacts. 3. How to properly house and preserve artifacts, and funds to purchase proper enclosures.
4. Need and want to reach a larger audience through programming, membership and other media.
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1/26/2015
MNHS
5. Preservation and research of significant historic structures in the communities of McLeod County.
With just these five distinct areas of common need, it was obvious that a partnership between the
three organizations could and needed to be forged. The McLeod County Historical Society and
Museum explored the option of working with each group independently, but after exploring grant
ideas and options for some of the group's needs as well as discussions with the Minnesota Historical
Society Outreach staff, decided that it would be extremely beneficial to take a step back and do
some planning and development. By bringing all three groups together to create a true partnership,
each group will be strengthened and have a greater impact then they would have had by just seeking
out individual grant or programming projects alone. Although the McLeod County Historical Society
will be the lead organization, each of the participants will be equal partners in this new
collaboration, bringing their own groups set of experiences, ideas and expertise to the group. This
partnership will improve access to local history, create a stronger network of history
organizations, and better document and preserve historical resources in McLeod County. By creating a
formal partnership, the new group can create a long range plan to share each of their collections
historical artifacts and information unique to them through shared programming and projects.
Although the list of five common group needs are important, the development of a partnership and
the creation of joint organizational policies, group membership criteria (so the partnership has the
potential to grow) and a long range plan will have greater strength and impact in all the partner's
communities and in any projects or programs the partnership takes on in the future.
Please select the need and rationale that best fits your project from one of the following:
Need and Rationale (select one): This project will complement existing knowledge by filling
an identified gap.
Program Justification:
As a part of the Museum's strategic plan, to increase community impact, the McLeod County
Historical Society and Museum has made working with local partner groups, with a shared mission, a
high priority. With our strategic plan of seeking out and creating collaborations in mind, the
Historical Society has explored partnership ideas with two established local county historically based
organizations that share a common mission and goals. Historic Hutchinson and The Glencoe
Historical Preservation Society are both community based history groups that have been well
established in McLeod County and who the McLeod County Historical Society and Museum has
successfully worked with in the past. Each partner organization has a strong willingness for a
partnership to be formed and an overwhelming number of collaboration project ideas. When
approached by the County Historical Society staff, It became clear that each group had many of the
same ideas and goals for their organization, and proved to be a ripe time for each of the groups to
work together to pool our efforts and limited resources. Historic Hutchinson and The Glencoe
Historical Preservation Society are both non profit 501 c3s that are volunteer run, with the McLeod
County Historical Society and Museum run by a two person staff and five volunteer positions. It
became obvious that with pooled resources and this grant opportunity, the partners could develop a
formal organizational policy and long range plan that the three groups could use to create greater
impact in their individual programming and strengthen each organization in the partnership. It also
became clear that additional staff, with a specific skill set, would need to be brought in to facilitate
the development of organic documents, set membership involvement and criteria as well as develop
a long range plan that would benefit all members of the partnership. The idea of using a consultant
and or a staff person was discussed between the three groups, with each group deciding that a staff
person, who could be retained on a part-time basis, after the partnership development stage, would
be ideal. This person would understand the goals and needs set by the three organizations and have
the capacity to help carry them out and bring continuity and sustainability to the new partnership.
Measurable Outcomes and Evaluation
Use the Evaluation Metrics Table to describe the program's impact and how you will evaluate its
success. What effect did the program have on the partnering organizations, staff, volunteers,
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1/26/2015
MNHS
p -o -roes, or local community (your audience)? How will you know if it was worthwhile developing
this program? What standards are you measuring against? How will you analyze the results? Each
program should have at least one short-term and one -long term goal. Any application without at
least one evaluation metric will be considered incomplete. Do not simply reiterate your Partnership
Program Description or Work Plan.
To complete the Evaluation Metrics Table below, choose the green "+" in the upper right corner to
add each evaluation metric. Begin with short term goals, followed by medium and long term. To be
on impact there must be a change in knowledge, status, or behavior. To be measurable, establish
meaningful indicators to show when change has occurred.
Evaluation Metrics
Timeframe Expected Impact
Short -Term Create candidate job qualifications and
Job description for McLeod Historical
Partnership Developer/ Director.
Advertise and hire staff person for the
position.
Progress Indicator
Job qualifications and job description
documents
Position filled
Intermediate Create and approve by vote all Organizational organic documents
organizational organic documents for created and approved by the
the newly formed Partnership Partnership group
Long -Term Create a long term strategic plan that McLeod Historical Partnership Long
benefits all partners of the newly Range Plan document created and
formed organization approved by the Partnership group
Work Plan and Timetable:
To date, the McLeod County Historical Society and Museum Executive Director has held meetings
with the board of directors from the McLeod County Historical Society, Historic Hutchinson and The
Glencoe Historical Preservation Society. These meetings were preliminary to determine the interest
and need for a partnership program and or grant between the three groups. All three organization's
board of directors were enthusiastic about the opportunity, with many program ideas. The
sustainability of a part time position, after the organization was developed, was discussed. The
three groups then investigated more long term funding sources for a base salary for the position.
Meetings were setup with the Glencoe City Council and the Hutchinson City Council to request a
letter of support and/or resolution for possible future split funding between the three organizations
for a McLeod History Partners Director position with a base pay of $20 per hour and 15 hours per
week -this is the minimum hours needed for staff to attend all partner meetings and maintain the
partnership. Each partner would contribute $5,623.80 to the base salary of the position, with the
McLeod County Historical Society and Museum using a portion of their annual county funding in
2016/2017, The Glencoe Historical Preservation Society using City of Glencoe funds and Historic
Hutchinson City of Hutchinson funds. Both city councils are interested in our partnership and have
agreed to support our efforts and seriously consider funding of a position in 2016. See City of
Glencoe Partnership Support Resolution attached. The three groups have or will present to each of
the City Councils to make a formal proposal for support. Simultaneously, work on drafting a grant
proposal was done by the lead partner. After the grant is approved, personnel committee, consisting
of at least one member from each of the partners will be formed. A job description/qualifications
for our McLeod History Partnership Developer will be created and approved. The position will pay
$20 per hour for up to 40 hours per week with no medical benefits. Paid time off or PTO will be
determined by the committee. The year long position will run from June 2015 through June 2016 at
a total cost of $44,991.00. This salary is based on $1,600.00 gross pay every two weeks for 26 pay
periods, plus matching FICA of $122.40 per every two weeks and Minnesota Unemployment of $8.00
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MNHS
per every two weeks. After the job description is approved by the three partners, it will be '
advertised locally, with MHS and on Partner websites. The partnership personnel committee will
review candidates and the lead partner will organize and setup the interviews. The best candidate
will be recommended and approved by vote of each of the partners board of directors. The lead
partner will setup employee files and handle all tax and payroll paperwork for the employee.
Introduction meetings will be setup, with the lead partner and the new employee meeting with each
of the partner organizations. The McLeod Historical Partnership Developer will attend 4 meetings
per month: Historic Hutchinson and The Glencoe Historical Preservation Society regular monthly
meetings, McLeod County Historical Society monthly meeting and a representative committee of
each of the three partners to work on partnership development. A laptop computer with Microsoft
business software will be provided for use by the developer. The Developer, through organizational
meetings, will construct an organizational policy for the new partnership, which will include, but
not limited to: Organizational Mission Statement and Vision, Board Member and Officer
requirements, Board Operations and Policy with job descriptions, Committees and board work plan,
an Organizational chart, financial reports and Membership Criteria. Once these organic documents
have been approved, the group will move onto establishing a long range strategic plan that will
benefit all Members.
Project Personnel:
McLeod Historical Partnership Developer/ Director Position -
Bachelors Degree
Excellent verbal and written skills
Full set of requirements and job description for position to be determined by Partnership Personnel
Committee
Provide estimates for the following. If none, enter "0":
Estimate the number of project 2080
hours worked by newly hired staff to
be paid for with grant funds:
Estimate the number of project 0
hours worked by existing part-time
staff to be paid for with grant funds:
Estimate the number of 0
vendors/consultants/ contractors
who will work on the project (non
staff):
Enduring Value:
The formal development and long range planning for the McLeod Historical Partnership organization
will lay the foundation and set the parameters for an enduring collaboration that has the structure
to live beyond a single group program or project. This formalization of organic documents and
policies, of which the group can abide by, will be a template for future board members, staff and
volunteers from each of the participating partners to follow. Value will be gained by pooling
resources and individual group expertise to solve problems and create needed programs and projects
that will reach more of the public and have a greater impact in the County. The formation of this
partnership will create a stronger network of local McLeod County History organizations that will
elevate each of the members to a higher level of museum, history and organizational standards that
currently does not exist in each of the groups at this time. With the development of a long range
plan, the McLeod History Partnership will be able to develop and discover new opportunities to use
shared historical resources that bring more and better history programming to the people of McLeod
County and the greater Minnesota history community.
Sustainability:
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MNHS
One of the main reasons for writing a Partnership Development Grant through the Minnesota
'Historical Society was to create a written organizational structure and policy that would live long
after anyone individual program or project that the members may take on. It was discovered early
on that the lead partner, the McLeod County Historical Society and Museum had opportunities to
work with each of the partner organizations on similar projects. With this knowledge in mind, the
idea of first forming a formal partnership would create a sustainable format that can be followed
year after year, even if staff, board members and volunteers from each group change. The three
groups have also investigated more long term funding sources for a base salary for the position. Each
of the partners feel the ability to sustain a base salary for a Partnership Director will increase group
productivity, continuity and sustainability of not only the partnership, but for any programming that
is created by the group. To achieve this goal, meetings were setup with the Glencoe City Council
and the Hutchinson City Council to request a letter of support and/or city resolution for possible
future split funding between the three organizations for a McLeod History Partners Director position.
This position would be compensated with a base pay of $20 per hour and 15 hours per week -this is
the minimum hours needed for staff to attend all partner meetings and maintain the partnership
organization. Each partner would contribute $5,623.80 to the base salary of the position, with the
McLeod County Historical Society and Museum using a portion of their annual county funding in
2016/2017, The Glencoe Historical Preservation Society using funds from the City of Glencoe and
Historic Hutchinson using funds from the City of Hutchinson. The McLeod County Historical Society
and Museum, as the lead partner has drafted letters of support for the Cities of Hutchinson and
Glencoe to consider and hopefully bring financial sustainability to the program and new partnership
organization. To -date representatives from the three partner organizations have held meetings with
the City of Glencoe's Administrator and City Council and received a resolution of support for the
partnership. Representatives of the partnership have also held meetings with the City of Hutchinson's
City Administrator about the new Partnership, with a meeting with the city council in the next
week.
REQUEST DOCUMENTS
;41501c (3) Paperwork.pdf
Added by Lori Pickett -Stange( at 8:34 AM on January 23, 2015
1 k
City of Glencoe resolution of support for Partnership Grant.pdf j
Added by Lori Pickell-Stange( at 8:34 AM on January 23, 2015
Historic Hutch IRS letter.pdf i
Added by Lori Pickell-Stange( at 7:48 AM on January 23, 2015
Partnership Signature Authority Form003.pdf
I !
Added by Lori Pickett -Stange( at 7:48 AM on January 23, 2015 I
;Ej Glencoe Historical Preservation Society 5010 paperwork002.pdf i
Added by Lori Pickett -Stange( at 7:47 AM on January 23, 2015 I
i !
f d-2 2013 MCHS 990 Taxes. pdf
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MNHS
https://mnhs.fluxx.iQtportal_crant requests/20166922?printable=1 818
RESOLUTION NO. 14387
A RESOLUTION OF SUPPORT FOR THE MCLEOD COUNTY HISTORICAL
SOCIETY PARTNERSHIP DEVELOPMENT PROGRAM PLANNING GRANT
APPLICATION AND THE PLEDGING OF CITY FUNDS TO HISTORIC
HUTCHINSON FOR 2016
WHEREAS, the McLeod County Historical Society, Historic Hutchinson, and the Glencoe
Preservation Society (McLeod Historical Partners) have developed a partnership and are looking
to develop a long range plan that focuses on preserving the history of Hutchinson, Glencoe, and
the other communities of McLeod County; and
WHEREAS, the McLeod County Historical Society has applied to the Minnesota Historical
Society for a cooperative partnership grant on behalf of and between our County's three
historical organizations: Historic Hutchinson, Glencoe Preservation Society, and the McLeod
County Historical Society; and
WHEREAS, the grant would cover the costs for a full time (40 hours per week) employee to
serve as a developer and director for the partnership for one (1) year; and
WHEREAS, after the grant period, the McLeod Historical Partners are hoping to retain the
employee for future grant writing and to carry out plans that benefit all of the partners; and
WHEREAS, Historic Hutchinson is asking the City of Hutchinson to financially help support, in
the amount of $5,632.80, the position at the termination of the grant dollars in 2016.
THEREFORE, BE IT RESOLVED that the Hutchinson City Council hereby supports the
McLeod County Historical Society grant application to the Minnesota Historical Society for the
cooperative partnership grant.
BE IT FURTHER RESOLVED that the City of Hutchinson hereby pledges, contigent upon
grant approval, $5,632.80 to Historic Hutchinson in 2016.
ADOPTED BY THE HUTCHINSON CITY COUNCIL 27TH DAY OF JANUARY, 2015
GARY T. FORCIER, MAYOR
ATTEST:
MATTHEW JAUNICH, CITY ADMINISTRATOR
McLeod History Partnership Development Program Planning Grant:
City of Glencoe and City of Hutchinson Letter of Support
This letter is to affirm that the City Council l Local Government support and have an active,
vested interest in the successful completion of the partnership laid out in the grant proposal.
The goal of this grant is to develop a partnership between the McLeod County
Histoircal Society, The Glencoe Preservation Society, Historic Hutchinson and the Cities
in which these organizations reside to develop a long range plan that can be used to write
grants for programs and projects that benefit all members of the partnership.
The grant will cover the costs for a full time, 40 hours per week, at $20 per hour, employee to
serve as a developer and director for the partnership.
After the grant period, ( 1 year) the McLeod Historical Partners hope to retain our developer as
a director for the group and help to write grants and carry out plans to benefit all partners.
This mase salary would be a part time position that would be funded by the partners:
2015 McLeod History Partnership Director Position:
15 hours per week @ $20 per hour -Below is based on bi-weekly pay for married claiming 1
2 week gross pay = $600 + $45.90 -employer FICA + $3.00 MUC = $648.90
Federal: $ 13.00
State: $ 11.00
FICA: $ 45.90
MUC: $ 3.00 ' Employee Net Pay: $530.1.0 per two weeks
$648.90 Total Base Pay bi-weekly x 26 pay periods = $16,871.40
$16,871.4013 Partners = $5,632.80 per contributing partner
* The organization hopes to take on more McLeod County History Partners, which will lessen
partners financial contribution.
*With the aid of a paid staff person with the right skill set and qualifications, the base salary could
be funded all or in part by grant programs and projects that benefit all the partners.
Organization:
Signature:
Date:
1 /X=15 M to Hg
R -HP -1501-06092
McLeod County Historical Society
R -HP -1501-06092 1 $49,171 1 Heritage Partnership
McLeod County Historical Organizations Partnership Developement
Status: Draft
Heritage Partnership Program
All the fields in bold marked with an * must be completed in order to save your application for
the first time. The save button is at the bottom of the application. Be sure to complete the
entire application before submitting. Incomplete applications will not be considered.
Submissions to the Grants Office maybe subject to Minnesota Government Data Practices Act
(Statute 13). All user -written material may be modified by the Minnesota Historical Society for
clarity and promotional purposes.
Applicant Information
Check the contact information: currently on file at the bottom of this form and update if neccessary-
Applicant County: McLeod
Applicant Organization Type: Non -Profit Business/Entity
Governance/Board Member's:
Anne Hahn, Karen Hendricksen, Gary Ziemer, Tara Russell, Stan Ehrke, Mary Henke, Dave
Horrmann, Lowell Ueland, Scott Rehmann
Partners:
Historic Hutchinson
President: Mary Christiansen
Hutchinson, MN 55350
320-587-2741
Glencoe Preservation Society
President: Gloria Hilgers
Glencoe, MN 55336
ro g lo9 8 @centu ryl i n k. net
Program Information
* Partnership Program Title (Be McLeod County Historical Organizations Partnership
descriptive and succinct): Devetopement
* Brief Program Summary:
Develop, plan, ft implement a partnership between historical groups in McLeod Co. to create greater
impact ft strengthen programming among community based groups that share a similar mission a
goals.
Geographic Focus of Project: Statewide, McLeod
https-.ilmnhs.nuxxJolportaf_grant_ requests1M166922?printab1e=1 117
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Budget Details
haps:I/mnhs.fluxx.iolportal_t'ant requests/20156972?printable=1 W
BUDGET LINE ITEMS
Budget Item
Grant Arra
Match:
Match: Match:
Total
Requested
Cash
In -Kind Donation
Match
McLeod History
Partners Developer
$480
$0
Meals
McLeod County
Historical Society
$554
$650
Director Payroll
Paperwork
McLeod History
Partners Organiztion
$900
$900
Meeting Room Rentat
Space
McLeod History
Partners Developer
$1,000
$500
$500
Position Office Space
Use
McLeod History
Partners Organization
$500
$0
Office Supplies
McLeod History
Partnerss Developer
$1, 000
$0
Position Mileage for
Meetings
Laptop Computer and
$1,240
$0
Software
McLeod History
Partners Developer
$44,991
$0
Position
Total:
$49,171
$500
$650 $900
$2,050
haps:I/mnhs.fluxx.iolportal_t'ant requests/20156972?printable=1 W
1!2[1!2015 M N HS
" Amount Requested (Use total from $49,171.00
above):
Match Offered (Use total from $2,050.00
above):
How were above figures determined?
Using research of current market prices- salary competitiveness -product bids.
The year long position will run from June 2015 through June 2016 at a total cost of $44,991.00. This
salary is based on $1,600.00 gross pay every two weeks for 26 pay periods, plus matching FICA of
$122.40 per every two weeks, plus Minnesota Unemployment of $8.00 per every two weeks.
Office supplies, up to $500, as well as mileage for travel to and from meetings, up to 60 miles per
month at the current IRS rate, not to exceed $1,000.00
Rental space for the partnership meetings will cost $75 per meeting x 12 meetings for the year
$900, which will be donated by the three partners.
The Partnership Developer Position will use office space at the McLeod County Historical Society up
to 5 days per week at a cost of $125.00 per month for one year =$1,500.00
Application Narratives
Partnership Program Description:
As the lead partner, the McLeod County Historical Society and Museum was established in 1910 from
early community pioneer settler groups, with the mission to preserve, share and educate the public
on the history of McLeod County. The Museum now molds 80,000 archival and three dimensional
objects of historical significance to the the history of the county. These objects are preserved using
best practices and made available to the public via our two large gallery spaces, research library,
outreach programs and online searchable database. As a part of the Museums strategic plan under
public service goals, the McLeod County Historical Society and Museum has made working with local
partner groups -with a shared mission- a high priority. To date this has included working with the
Local library system to develop a children's historically based reading program called Bringing Books
to Life, that use historical artifacts to help bring history to life to preschool and grade school age
children. We have also partnered with the local Ag Association to create four short historical videos
on the History of the McLeod County Fair that are used during the week of the Fair to educate the
public on the unique history of the Fair in McLeod County. These partnerships were funded by Library
and Ag Association Legacy Funds, which made creating these programs financially possible. With our
strategic plan of seeking out and creating collaborations in mind, the Historical Society has explored
partnership ideas with two established local county historically based organizations that share a
common mission and goals. Historic Hutchinson was formed in xxxx to xxxxx the history of
Hutchinson. With the mission to xxxxxxx. they have saved and restored several historic structures in
the Hutchinson community. The Glencoe Preservation Society was formed in xxxx to xxxx the history
of Glencoe. They have established a historical room in the historic Glencoe City Center, a historic
local school that was renovated to serve the needs of the public library, city offices and chamber.
They have a collection of historic photos and artifacts that are on display in the City Centers
Historical Room. Through meetings with the board of directors of each of these two groups, McLeod
County Historical Society staff have found several common areas of need and or partnership
opportunities. The following are just a few examples mentioned as needs by all three organizations:
1. Historical signage to educate the public on the history of their communities unique structures and
historical sites. 2. Education of volunteers on how to accession and property document historical
artifacts. 3. How to property house and preserve artifacts, and funds to purchase proper enclosures.
4. Need and want to reach a larger audience through programming, membership and other media.
5. Preservation and research of significant historic structures in the communities of McLeod County.
With just these five distinct areas of common need, it was obvious that a partnership between the
three organizations could and needed to be forged. The McLeod County Historical Society and
Museum explored the option of working with each group independently, but after exploring grant
ideas and options for some of the group's needs as well as discussions with the Minnesota Historical
Society Outreach staff, decided that it would be extremely beneficial to take a step back and do
some planning and development. By bringing all three groups together to create a true partnership,
h"Jlm nhs.fl uxx.i olportal_granl_requests120T 65922?pri ntable=1 317
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each group will be strengthened and have a greater impact then they would have had by just seeking
out individual grant or programming projects alone. Although the McLeod County Historical Society
will be the lead Organization, each of the participants will be equal partners in this new
collaboration, bringing their own groups set of experiences, ideas and expertise to the group. This
partnership will improve access to local history, create a stronger network of history
organizations,and better document and preserve historical resources in McLeod County. By creating a
formal partnership, the new group can create a long range plan to share each of their collections
historical artifacts and information unique to them through shared programming and projects.
Although the list of five common group needs are important, the development of a partnership and
the creation of joint organizational policies, group membership criteria and a tong range plan will
have greater strength and impact in all the partner's communities and in any projects or programs
the partnership takes on in the future.
Please select the need and rationale that best fits your project from one of the following:
Need and Rationale (select tone): This project will complement existing knowledge by filling
an identified gap.
Program Justification:
As a part of the Museum's strategic plan, to increase community impact, the McLeod County
Historical Society and Museum has made working with local partner groups, with a shared mission, a
high priority. With our strategic plan of seeking out and creating collaborations in mind, the
Historical Society has explored partnership ideas with two established local county historically based
organizations that share a common mission and goals. Historic Hutchinson and The Glencoe
Preservation Society are both community based history groups that have been well established in
McLeod County and who the McLeod County Historical Society and Museum has successfully worked
with in the past. Each partner organization has a strong willingness for a partnership to be formed
and an overwhelming number of collaboration project ideas. When approached by the County
Historical Society staff, it became clear that each group had many of the same ideas and goals for
their organization, and proved to be a ripe time for each of the groups to work together to pool our
efforts and limited resources- Historic Hutchinson and The Glencoe Preservation Society are both non
profit 501c3s that are volunteer run, with the McLeod County Historical Society and Museum run by a
two person staff and five volunteer positions. It became obvious that with pooled resources and this
grant opportunity, the partners could develop a format organizational policy and long range pian
that the three groups could use to create greater impact in their individual programming and
strengthen each organization in the partnership. It also became clear that additional staff, with a
specific skill set, would need to be brought in to facilitate the development of organic documents,
set membership involvement and criteria as well as develop a long range plan that would benefit all
members of the partnership. The idea of using a consultant and or a staff person was discussed
between the three groups, with each group deciding that a staff person, who could be retained on a
part-time basis, after the partnership development stage, would be ideal. This person would
understand the goals and needs set by the three organizations and have the capacity to help carry
them out and bring continuity and sustainability to the new partnership.
Measurable Outcomes and Evaluation
Use the Evaluation Metrics Table to describe the program's impact and how you will evaluate its
success. What effect did the program have on the partnering organizations, staff, volunteers,
patrons, or local community (your audience)? How will you know if it was worthwhile developing
this program? What standards are you measuring against? How will you analyze the results? Each
program should have at least one short- term and one -long term goal. Any application without at
least one evaluation metric will be considered incomplete. Do not simply reiterate your Partnership
Program Description or Work Plan.
To complete the Evaluation Metrics Table below, choose the green "+" in the upper right corner to
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add each evaluation metric. Begin with short term goals, followed by medium and tong term. To be
an impact there must be a change in knowledge, status, or behavior. To be measurable, establish
meaningful indicators to show when change has occurred.
Evaluation Metrics
Tinieftarne Expected impact
Progress Indicator
Short -Terre Create candidate job qualifications and Job qualifications and job description
Job description for McLeod Historical documents
Partnership Developer/Director. Position filled
Advertise and hire staff person for the
position.
Inten-nediate Create and approve by vote all Organizational organic documents
organizational organic documents for created and approved by the
the newly formed Partnership Partnership group
Long -Term Create a long term strategic plan that McLeod Historical Partnership Long
benefits ail partners of the newly Range Plan document created and
formed organization approved by the Partnership group
Work Plan and Timetable:
To date, the McLeod County Historical Society and Museum Executive Director has held meetings
with the board of directors from the McLeod County Historical Society, Historic Hutchinson and The
Glencoe Preservation Society. These meetings were preliminary meetings to determine the interest
and need for a partnership program and or grant between the three groups. All three organization's
board of directors were enthusiastic about the opportunity, with many program ideas. The
sustainability of a part time position, after the organization was developed, was discussed. The
three groups then investigated more long term funding sources for a base salary for the position.
Meetings were setup with the Glencoe City Council and the Hutchinson City Council to request a
letter of support and possible future split funding between the three organizations for a McLeod
History Partners Director position with a base pay of $20 per hour and 15 hours per week -this is the
minimum hours needed for staff to attend all partner meetings and maintain the partnership. Each
partner would contribute $5,623.80 to the base salary of the position, with the McLeod County
Historical Society and Museum using a portion of their annual county funding in 2016 and 2017, The
Glencoe Preservation Society using funds from the City of Glencoe and Historic Hutchinson using
funds from the City of Hutchinson. The McLeod County Historical Society and Museum, as the lead
partner, has drafted letters of support for the Cities of Hutchinson and Glencoe to consider and
hopefully bring sustainability to the program and partnership through future funding in 2016 and
beyond. Simultaneously, work on drafting a grant proposal was done. The first step by the group will
be to form a personnel committee, consisting of at least one member from each of the partner
organizations, to draft a job description and qualifications for our McLeod History Partnership
Developer position. The position will pay $20 per hour for up to 40 hours per week with no medical
benefits. Paid time off or PTO will be determined by the committee. The year tong position will run
from June 2015 through June 2016 at a total cost of $44,991.00. This salary is based on $1,600.00
gross pay every two weeks for 26 pay periods, plus matching FICA of $122.40 per every two weeks
and Minnesota Unemployment of $8.00 per every two weeks. After the job description is approved by
the three partnership group members, it will be advertised in local newspapers, with the Minnesota
Historical Society and on our websites. The partnership personnel committee will review candidates
and the lead partner will organize and setup the interviews. The best candidate will be
recommended and approved by vote of each of the partner's board of directors. The lead partner will
setup employee files and handle all tax and payroll paperwork for the employee. Introduction
meetings wilt be setup, with the lead partner and the new employee meeting with each of the
partner organizations. The McLeod Historical Partnership Developer will attend 4 meetings per
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month: Historic Hutchinson and The Glencoe Preservation Society regular monthly meetings, McLeod
County Historical Society monthly meeting and a representative committee of each of the three
partners to work on partnership development. A laptop computer with Microsoft business software
will be provided for use by the developer. The Developer, through organizational meetings, will
construct an organizational policy for the new partnership, which will include, but not limited to:
Organizational Mission Statement and Vision, Hoard Member and Officer requirements, Board
Operations and Policy with job descriptions, Committees and board work plan, an Organizational
chart, financial reports and Membership Criteria. Once these organic documents have been
approved, the group will move onto establishing a tong range strategic plan that will benefit all
Members.
Project Personnel:
McLeod Historical Partnership Developer/ Director Position -
Bachelors Degree
Excellent verbal and written skills
Full set of requirements and job description for position to be determined by Partnership Personnel
Committee
Provide estimates for the following. If none, enter "0":
Estimate the number of project 2080
hours worked by newly hired staff to
be paid for with grant funds:
Estimate the number of project 0
hours worked by existing part-time
staff to be paid for with grant funds:
Estimate the number of 0
vendors/consultants/ contractors
who will work on the project (non
staff):
Enduring Value,
The formal development and long range planning for the McLeod History Partnership group will lay
the foundation and set the parameters for an enduring organization that has the structure to live
beyond a single group program or project. This formalization of organic documents and policies, of
which the group can abide by, will be a template for future board members, staff and volunteers
from each of the participating partners to follow. Value will be gained by pooling resources and
individual group expertise to solve problems and create needed programs and projects that will
reach more of the public and have a greater impact in the County. The formation of this partnership
will create a stronger network of local McLeod County History organizations that will elevate each of
the members to a higher level of museum, history and organizational standards that currently does
not exist in each of the groups at this time. With the development of a long range plan, the McLeod
History Partnership will be able to develop and discover new opportunities to use shared historical
resources that bring more and better history programming to the people of McLeod County and the
greater Minnesota history community.
Sustainability:
One of the main reasons for writing a Partnership Development Grant through the Minnesota
Historical Society was to create a written organizational structure and policy that would live long
after anyone individual program or project that the members may take on. It was discovered early
on that the lead partner, the McLeod County Historical Society and Museum had opportunities to
work with each of the partner organizations on similar projects. With this knowledge in mind, the
idea of first forming a formal partnership, would create a sustainable format that can be followed
year after year, even if staff, board members and volunteers from each group change. The three
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groups have also investigated more long term funding sources for a base salary for the position. Each
of the partners feel the ability to sustain a base salary for a Partnership Director will increase group
productivity, continuity and sustainability of not only the partnership, but for any programming that
is created by the group. To achieve this goal, meetings were setup with the Glencoe City Council
and the Hutchinson City Council to request a letter of support and possible future split funding
between the three organizations for a McLeod History Partners Director position with a base pay of
$24 per hour and 15 hours per week -this is the minimum hours needed for staff to attend all partner
meetings and maintain the partnership organization. Each partner would contribute $5,623.80 to the
base salary of the position, with the McLeod County Historical Society and Museum using a portion of
their annual county funding in 2016 and 2017, The Glencoe Preservation Society using funds from the
City of Glencoe and Historic Hutchinson using funds from the City of Hutchinson. The McLeod County
Historical Society and Museum, as the lead partner has drafted letters of support for the Cities of
Hutchinson and Glencoe to consider and hopefully bring financial sustainability to the program and
new partnership organization.
REQUEST DOCLN!E:,'
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Resource Allocation
Committee
January 6, 2015
4:00 PM
Hutchinson City Center
Attendees: John Lofdahl, Andy Reid, Kent Exner (Committee Members)
John Olson, Dolf Moon (Contributing Participants)
Meeting Minutes
1. 2015 Infrastructure Improvement Program —review estimated project costs/funding worksheet
Kent E. provided an overview of the current 2015 Infrastructure Improvement Program worksheet which included estimated prod
costs/funding at this point. Specific items of discussion included the option of including nearby trail improvement within the 2n Avenue
SE Reconstruction project, funding the City's share ($166,384) of the Airport pavement reclamation project with Infrastructure
Maintenance Needs Funds ($250,000 dedicated annually), addressing Golf Course Road NW, Shady Ridge Road, West Shore Drive
and/or 5d` Avenue SW within a 2015 Pavement Management Project, and the potential of completing Denver Avenue SE near Ridgewater
College. Please note that RAC members agreed that the 2nd Avenue SE related trail construction/improvement work should be included
within the project documents as an alternate bid and most likely addressed due to likely cost economies of scale.
2. TH15/Main Street Improvements — review results of recent potential project discussion with MnDOT
- Kent E. provided a review of a meeting (November 18, 2014) that he initiated with MnDOT District 8 representatives to discuss the
potential of a project to address TH15/Main Street (5d` Ave S to 2nd Ave N) in the near future. The meeting agenda outline was provided
to RAC members, and all agreed that City staff should continue to engage MnDOT staff to hopefully arrive at the inclusion of this
proposed project within District 8's State Transportation Improvement Plan (annually adopted formal 5 -year programming document). It
was noted that this is possibly at least a $5.4M project that could involve approximately $3.4M of City funding (estimates of $1.4M -City
utility funds, $1.OM-State Aid, $80OK-City bonding & $20OK-special improvement assessments).
3. City/School District Meeting — review recent discussions pertaining to potential facility improvements
- Dolf M. provided a brief summary of a December meeting involving School District and City representatives who reviewed potential
facility improvements. At this time, RAC members agreed that this ongoing discussion should be monitored closely with its status again
touched on at the February RAC meeting.
4. Other Discussion
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Snow Removal - Ice Control Report (November 2014)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 1/27/2015
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Even though November was a tough one and we thought we were in for a long winter, December proved to be a
much milder month than normal. We had unseasonably warm weather for the majority of December and ended up
with less than normal snowfall.
Attached are reports, as indicated:
1) Snow Removal - Ice Control by the numbers
2) November summary
3) Personnel utilized
4) Equipment used
BOARD ACTION REQUESTED:
No action required, monthly report
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Snow Removal -Ice Control
by the numbers
Days with operations 10 22
Actual snowfall (inches) 6.7 13.8
Average snowfall (inches) 9.7 9.7
Days with below 00 temps
4
16
Actual average high temp
29
18
Actual average low temp
17
1
Average high temp
26
26
Average low temp
8
8
City employees utilized 16 21
Contractors utilized 6 8
Total personnel hours 262.0 1,101.3
City equipment units used
22 25
Contractor equipment units used
6 6
Total equipment hours
266.0 1,112.3
Gallons of fuel used
778.0 3,101.0
Salt brine used (gallons) 1,305.0 3,295.0
Sand -Salt used (tons) 224.1 466.5
De-icing salt used (tons) 23.3 3.0
12/01/14 Cleanup
7
6
28.00
28.00
Equipment
6
-7
Low
12/02/14 Cleanup
1
1
2.50
Equip
Operators
Personnel
hours
25
5
Sand/Salt
De-ice
High
temp
Precip
Date
Description
(ea)
(ea)
hours (hrs)
(hrs)
Fuel (gal)
Salt brine (gal)
(ton)
salt (ton)
temp (F)
(F)
(in.)
Snow (in.)
12/01/14 Cleanup
7
6
28.00
28.00
86.00
6
-7
12/02/14 Cleanup
1
1
2.50
2.50
13.00
25
5
12/03/14
21
6
12/04/14
31
18
12/05/141
1
32
18
12/06/14
29
12
-
12/07/14
34
24
0.03
12/08/14 Sanding, cleanup
4
4
11.00
11.00
76.00
305.00
53.35 3.85
35
19
-
12/09/14
24
14
12/10/141
31
21
12/11/14
34
28
12/12/14
1
38
34
12/13/14
50
33
12/14/14
51
40
0.01
-
12/15/14
39
26
0.45
0.20
12/16/14 Sanding, cleanup
3
3
10.00
10.00
11.00
100.00
59.10 11.95
25
10
-
0.30
12/17/14
20
9
12/18/14
22
9
12/19/14
32
22
12/20/14
32
31
12/21/14
37
321
0.01
12/22/14
39
35
0.18
12/23/14
37
35
-
12/24/14
35
30
-
12/25/14
33
30
0.20
12/26/14 Sanding
3
3
12.00
12.00
10.00
360.00
55.15 7.45
33
26
0.07
0.80
12/27/14 Full plowing
17
15
101.50
101.50
357.00
490.00
56.50 -
26
8
0.19
5.20
12/28/14 Cleanup
1
1
5.50
5.50
15.00
-
-
26
0
-
12/29/14 Cleanup, removal
19
17
84.00
88.00
150.00
50.00
12
-7
12/30/14 Facilities
1 1
1
3.00
3.00 1
10.00 1
-
2
-12
12/31/141 Drifting
1 2
2
4.50
4.50 1
50.00 1
15
-8
Month: 4 days below zero; Season: 9 days below zero
DECEMBER 2014 days 10 262.00 266.00 778.00 1,305.00 224.10 23.25 29 17 0.94 6.70
Average month snowfall = 9.70 26 8 Avg temp
SEASON TO -DATE (NOV-DEC) 713 721 2,191 4,381 496 36 2 12
Employee Department Primary role Nov. 2014 Dec. 2014 Jan. 2015 Feb. 2015 Mar. 2015 Apr. 2015 Total
Bahe, Mike
PRCE
Schools, PRCE, trails
-
-
Botzet, Larry
PW - Operations
Downtown W
15.00
15.00
30.00
Burmeister, Jerome
PW - Operations
Route SWI
40.00
10.50
50.50
Carter, Dion
Creekside
Schools
-
-
Carter, Randy
PRCE
Schools, PRCE, trails
12.50
19.50
32.00
Carter, Ron
PRCE
Schools, PRCE, trails
15.50
19.00
34.50
Dehn, Pete
PW - Operations
Route SW2
40.00
21.50
61.50
Ebert, Dick
PW - Operations
Route SEI
19.50
8.00
27.50
Fenske, Bruce
PW - Operations
Snow Removal, Routes
25.75
12.50
38.25
Franek, Cory
PW - Wastewater
Routes, Snow Removal
23.50
13.00
36.50
Hutton, Chris
PRCE
Downtown, Schools, PRCE
15.50
28.00
43.50
Lien, Mike
PW - Water
Downtown E
4.00
6.50
10.50
Magnusson, Brian
PRCE
Downtown, Schools, PRCE
15.50
-
15.50
Moore, Eric
PW - Wastewater
Backup operator
5.00
-
5.00
Muchow, Chad
PW - Engineering
Snow removal
-
-
-
Muellerleile, Sonja
PW - Operations
Cemetery backup
-
-
-
Olson, John
PW - Operations
Airport
31.75
27.00
58.75
Paulson, John
PW - Engineering
Snow removal backup
-
-
Telecky, Dave
PW - Operations
Route NEI
49.00
24.00
73.00
Thompson, DeNeil
PW - Operations
Route NW1
45.50
3.00
48.50
Wichterman, Ken
PW - Operations
Downtown route
14.00
6.00
20.00
Style, Casey
SEASONAL - PW Ops.
Alleys, routes
25.00
14.50
39.50
Trnka, Jemes
SEASONAL - PW Ops.
Cul-de-sac, dead ends
36.50
13.00
49.50
Hansen #1
Contract snow haul
Snow removal
3.50
3.50
7.00
Hansen #2
Contract snow haul
Snow removal
3.50
3.50
Hanson/Vacek
Contract snow haul
Snow removal
3.50
3.50
7.00
Hjerpe
Contract snow haul
Snow removal
3.50
3.50
7.00
Juul 1
Contract snow haul
Snow removal
-
3.50
3.50
Juul 2
Contract snow haul
Snow removal
-
3.50
3.50
Kosek
Contract snow haul
Snow removal
3.50
3.50
7.00
TOTAL PERSONNEL HOURS 451.00 262.00 ���� 713.00
EQUIP# YEAR MAKE
Light Trucks
HOURS
DESCRIPTION SNOW ATTACH Nov. 2014 Dec. 2014 Jan. 2015 Feb. 2015 Mar. 2015 Apr. 2015 Total
1 PARK-497-TK3
LTK
2011 Ford
Pickup, 3/4 ton 4x4
Snowplow 3.00 3.00
2 STRT-156-TK1
LTK
1999 Ford
Truck, 1 ton 4x4 w/ dump box
Snowplow -
3 STRT-170-TK1
LTK
2008 I Ford
Pickup, 1 ton 4x4
Snowplow 33.00 11.50 44.50
4 STRT-660-TK1
LTK
I 2004 Ford
Pickup, 1 ton 4x4
Snowplow 5.00 3.50 8.50
Clow
1 PARK-658-HTK
HTK
1992 Ford
Truck, S/A w/ dump box
Snowplow, wing
7.00
19.50
26.50
2 STRT-115-HTK
HTK
1996 Ford
Truck, S/A w/ dump box
Snowplow, wing, sander
41.50
9.50
51.00
3 STRT-441-HTK
HTK
2005 Ford
Truck, S/A w/ hooklift
Snowplow, wing, sander
23.50
6.00
29.50
4 STRT-522-HTK
HTK
2003 Mack
Truck, S/A w/ dump box
Snowplow, wing, sander
37.50
22.00
59.50
5 STRT-613-HTK
HTK
1999 Mack
Truck, S/A w/ dump box
Snowplow, wing, sander, underbody
28.50
20.00
48.50
6 STRT-781-HTK
HTK
2005 Ford
Truck, S/A w/ hooklift
Snowplow, wing, sander
22.25
4.00
-
7 STRT-812-HTK
HTK
2014 Mack
Truck, S/A w/dump box
Snowplow, wing, sander
26.50
8.00
34.50
8 STRT-894-HTK
HTK
2007 Freightliner
Truck, S/A w/ dump box
Snowplow, wing, sander, underbody
36.00
10.50
46.50
Snow Hauling Trucks
1 McLeod Co. #403 HTK Mack
Truck, T/A w/ dump box
none
4.00
Snowplow, blower 6.00 2.00 8.00
4.00
2 STRT-972-HTK HTK 1997 Mack
Truck, T/A w/ dump box
none
4.00
3 PARK-211-SKD
4.00
Contractors
Hansen Gravel
none
7.00
3.50
10.50
Contractors
Hanson&Vasek
none
3.50
3.50
7.00
Contractors
Hjerpe Contracting
none
3.50
3.50
7.00
Contractors
Juul Contractingnone
HLA snow wing
-
7.00
7.00
Contractors
Kosek, Jeff
none
3.50
3.50
7.00
Skid steer Loaders (4 ea.)
1 CEMT-412-SKD
SKID
2011 Bobcat
Toolcat
Snowplow, blower 6.00 2.00 8.00
2 PARK-032-SKD
SKID
2006 Bobcat
Skid steer, 5250
Snowplow, blower 15.50 15.50
3 PARK-211-SKD
SKD
2009 I Bobcat
Skid steer, 5250
Snowplow, blower 21.00 25.00 46.00
4 PARK-370-SKD
SKID
I 004 Bobcat
Toolcat
Snowplow, blower -
Tractors(4 ea.)
1 AIRP-055-TRC
TRC
2012 New Holland
Tractor, TV6070
HLA snow wing, snow blower
20.25 17.50
37.75
2 PARK -357 -TRC
TRC
2013 John Deere
Tractor, 4720
Snow blower
Snowplow, wing
-
3 STRT-390-TRC
TRC
2006 Trackless
Tractor, MT5
Snow blower, plow
3.00
3.00
4STWT-013-TRC
TRC
2014 John Deere
Tractor, 6125R
HLA snow wing
11.50 14.00
25.50
4STWT-014-TRC
TRC
2014 John Deere
Tractor, 6125R
HLA snow wing
19.00 15.00
34.00
Wheel Loaders (6 ea.)
1 COMP-925-LDR
UDR
1 2013 Case
Wheel loader, 621F
Snowblower
-
2 PARK-895-LDR
UDR
2001 Case
Wheel loader, 621C
Snowplow, wing
15.50
19.00
34.50
3 STRT-169-LDR
UDR
2000 Case
Wheel loader, 621C
Snowplow, bucket
6.00
2.00
8.00
4 STRT-447-LDR
UDR
2001 Case
Wheel loader, 621C
Snowplow, wing
25.50
13.00
38.50
5 STRT-781-LDR
UDR
2003 Case
Wheel loader, 621D
Snowplow, wing
24.50
13.00
37.50
6 STRT-969-LDR
UDR
2003 Case
Wheel loader, 621D
Snowplow, wing
22.25
4.00
26.25
Heavy Equipment (1 ea.)
1 STRT-409-HEQ I HEQ 1 19911 RPM Tech ISnowblower lWheel loader 3.50 1 4.00 17.50
454.50 266.00 - - - - 720.50
JARA
Hutchinson Housing &
Redevelopment Authodty
Regular Board Meeting Tuesday, December 16, 2914, 7:00 AM
Minutes
1. CALL TO ORDER: Vice Chairman Joel Kraft called the meeting to order. Members Present: Gary
Fortier, LouAnn Holmquist, and Steve Jensen. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON NOVEMBER 18, 2014
Gary Forcier movcd to approve the Minutes of the regular board meeting as written. Steve Jensen
seconded and the motion carried unanimously.
FINANCIAL REPORTS
a. Steve Jensen moved to approve the City Center General Fund payments of $20,847.95 for checks
8560 to 8574. LouAnn Holmquist seconded and the motion carried unanimously.
b. Steve Jensen moved to approve the City Center November 30, 2014 Financial Reports. LouAnn
Holmquist seconded and the motion carried unanimously.
c. Steve Jensen moved to approve the Park Towers operating account payments of $38,030.06 for
checks 13043 to 13072, LouAnn Holmquist seconded and the motion carried unanimously.
d. Steve Jensen moved to approve the Park Towers Security Deposit Account payments of $609.05
for check 1516 & 1517. LouAnn Holmquist seconded and the motion carried unanimously.
e. LouAnn Holmquist moved to approve the October 2014 Park Towers financial statements. Steve
Jensen seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. November 1, 2014 Occupancy summary report: current 99% occupancy; year to date 99%.
b. FYI - Syr PHA/Park Towers Plan approved
c. FYI -Upcoming REAL Park Towers Physical Inspection February 13, 2015.
SCHOOL CONSTRUCTION PROGRAM
a. 445 Adams Street: Construction Schedule update — Judy Flemming reviewed the construction
schedule with the Board.
6. REHAB/HOME IMPROVEMENT LOAN PROGRAMS
a. Program Income Rehab Loan — Judy Flemming reviewed with the Hoard the first loan closing in
December.
7. POLICY UPDATES
a. Steve Jensen moved to approve Resolution #2014-16 Adopting HRA Personnel Policy. LouAnn
Holmquist seconded and the motion carried unanimously.
b. Steve Jensen moved to approve Resolution 42014-17 Update to 2015 HRA Compensation Plan as
compared to 2015 City of Hutchinson Compensation Plan. LouAnn Holmquist seconded and the
motion carried unanimously.
8. COMMUNICATIONS
a. Community Affairs Program Information
b. Holiday Breakfast at McCormicks following Board meeting
December 16, 2014 Minutes Page i oft
9. ADJOURNMENT
There being no other business, Vice Chairman .loel Kraft declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Foreier, Secretary/Treasurer
December 15, 2014 Mijiates Page 2 of 2
Public Arts Commission
Meeting Minutes
December 11, 2014
Present: Barbara Bowman, Mary Christensen, Steve Cook, Audrey Hollatz, Lena Mowlem, Jon
Otteson, Joshua Schroeder
Call to Artists:
Announcement to be sent out in January, this allows the Park and Rec department more time to
consult with artists regarding installation requirements.
Funds will come from the PAC funding from the city. Any money not used may be rolled over to
the next year, with a cap of $30,000.
Discussion about offering a People's Choice award as an incentive to artists. There has been
concern from the art community that although the stipend is generous, the intent of artists is to
sell their pieces. The PAC is not at the stage yet where purchasing a piece is possible. The City
has expressed an interest in purchasing the "Jack" sculpture piece by Heidi Hoy currently
located at the River Song site. The PAC is supportive of a potential purchase.
Mowlem makes a motion that a People's Choice Award campaign be debuted in 2015, the
winner of which will receive a $500 prize. Hollatz seconds the motion, motion carries.
Mowlem will amend the current Call to Artists document to feature the following
Ask for more detailed information on size and dimensions of sculpture
Announce the People's Choice Award of $500
Otteson will spearhead the dissemination of the Call to Artists to include a broader range than
we have previously had.
Other:
Cook recommends a workshop with the City Council to determine what to do with the
sculptures. The interest in purchasing a piece for the City is encouraging.
Local Art in Local Places project.
Begin to develop a project inviting local artists to display their art in public spaces. This includes
but not limited to the City Center, Library, Event Center, Liquor store, Chamber of Commerce.
Create a project inspired by use of recyclable materials. Art could be displayed at the recycle
center.
Otteson moved to adjourn, Hollatz second, Motion carries.
Minutes submitted by Lena Mowlem
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, November 18, 2014
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
Chair Hantge called the meeting to order at 5:30 pm. Members in bold were present
Chair Hantge, Commissioner Lofdahl, Commissioner Johnston, Commissioner
Kirchoff, Commissioner Norton, Commissioner Fahey, and Commissioner Arndt.
Also present were Dan Jochum, Director of Planning, Kent Exner, City Engineer,
and Kyle Dimler, Planning and Building Specialist.
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED OCTOBER 21, 2014
Motion by Commissioner Norton, second by Commissioner Kirchoff to approve
minutes as presented. Motion was approved unanimously.
4. PUBLIC HEARINGS
A. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE
CONSTRUCTION OF A 1,500 SQ. FT. DETACHED GARAGE LOCATED AT
55 NORTH HIGH DR. NE, SUBMITTED BY LUCAS RUNKE AND
MATTHEW RUNKE, APPLICANTS.
Commissioner Norton read a statement establishing the procedure to be followed
during the public hearing portion of the evening's meeting.
Chair Hantge stated the proposal.
Mr. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed
the applicant's submittal documents and the site on which the garage is proposed
to be placed.
Mr. Jochum noted staff recommends approval as noted in Staff report. Mr.
Jochum noted Items A through C, which are required to be met to for the issuing
of a conditional use permit. Mr. Jochum also noted there are 6 conditions Staff
recommends including in the approval of this application.
Commissioner Fahey asked to verify lot coverage of approximately 12%.
Mr. Jochum noted the size of the existing lot and that lot coverage will not be an
issue for this property. Mr. Jochum also noted an additional curb cut will not be
allowed and the applicant will have to use the existing curb cut to access the
property.
Minutes
Hutchinson Planning Commission
November 18, 2014
Page 2
Commissioner Norton asked to verify there is enough space on the west side of
the house to allow the required vehicle access to the proposed garage.
Mr. Russ Rasco, of 66 North High Dr. NE addressed the Commission. Mr. Rasco
expressed concern with the size of proposed structure. Mr. Rasco stated there are
no houses on that street with 1500 sq. ft. living space, let alone a garage of this
size. Mr. Rasco noted concern for activity at the site and runoff from this
building. Mr. Rasco stated this area already has drainage problems and believes
the City has not done anything to alleviate this. Mr. Rasco noted this property
and the adjacent one are the low spots in this area and have historically held
drainage and this will be problematic if more runoff water is created. Would also
like to make sure late night activity is kept to a minimum.
Mr. Kent Exner, City Engineer, addressed the Commission. Mr. Exner noted this
area was annexed over a period of time, North High Dr. is a County road, and this
is a portion of town that was never formally developed to meet any City
development standards. The same amount of rain will hit the roof as has hit the
ground and Mr. Exner does not believe this will compound existing drainage
problems.
Mr. Rasco stated drainage is a large enough issue that one neighbor in this area
brings in a pump to move runoff water to a drain pond area that used to be part of
the former Burns Manor site.
Mr. Exner noted the pond is a private pond on privately owned property. From a
City standpoint it is a private matter.
Mr. Rasco asked if this proposed project would be completed in a timely manner.
Mr. Lucas Runke of 55 North High Dr. Addressed the Commission. Mr. Runke
stated the project will be finished. Mr. Runke stated the proposed location was
chosen because it is the high spot of the property and he and his fellow applicant
considered their neighbors when locating the proposed garage on the site to
minimize impact to the neighbors.
Commissioner Fahey asked if Mr. Runke would build a larger building if he
could.
Mr. Runke he absolutely would build larger if he could.
Commissioner Fahey expressed concern about the applicant's ability to clear the
southwest corner of the house on this property with a full-size truck and trailer,
using the existing driveway access.
Mr. Runke noted as North High Dr. is a county road there is not a curb in place
making the access a little more forgiving. Mr. Runke stated the drainage
problems in the area are not as severe as Mr. Rasco implies.
Minutes
Hutchinson Planning Commission
November 18, 2014
Page 3
Commissioner Fahey asked Mr. Exner if the applicant would be able to move or
expand the curb cut during possible future development of the road to a more
suitable location.
Mr. Exner stated the City standard is to have a maximum of 24' driveway width at
the right of way. The City has deviated from this in the past. In the future, if the
City were re -constructing the street Staff would be willing to work with
homeowners to provide adequate access to properties.
Mr. Matthew Runke of 55 North High Dr. NE addressed the Commission. Mr.
Runke noted the tree cover on the west side is thick and some could be removed
to allow more access if necessary. Mr. Runke also stated that he hasn't seen the
flooding problem as severe in this area that Mr. Rasco described.
Motion by Commissioner Johnston, second by Commissioner Norton to close the
public hearing at 5:54 pm.
Motion by Commissioner Fahey, second by Commissioner Kirchoff to approve
the application with 6 Staff recommendations. The motion was unanimously
approved.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
B. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A
STORAGE USE LOCATED AT 125 ERIE STREET SE IN AN VC ZONING
DISTRICT, SUBMITTED BY WILDFLOWER PROPERTIES, LLC,
APPLICANT.
Mr. Dan Jochum, City Planner, addressed the Commission. Mr. Jochum noted he
has been working with Mr. McDonald on the correct addressing of the property.
The most correct address is 115 Erie St. and the Resolutions and other documents
will be modified to bear this address. The discrepancy in the address of this
property is partly due to tax combination of older lots in town.
Mr. Jochum stated the proposed use will be a small office and storage space for a
business using courier vans/busses. All uses in PC district require a C.U.P.
Mr. Jochum noted the building currently does not have water/sewer services to
the building. Mr. Jochum also noted the front yard space of this site will need to
be paved as part of change of use.
Mr. Jochum stated staff recommends approval with the 8 staff recommendations
indicated in the Commission packet.
Chair Hantge asked if outdoor storage is intended to be used at this site. Mr.
Jochum noted the applicant should be asked for clarification.
Minutes
Hutchinson Planning Commission
November 18, 2014
Page 4
Commissioner Fahey asked to verify what the SAC/WAC fees would be for this
type of land use.
Mr. Jochum stated 1 unit / 7,000 sq. ft. and the proposed use is below that
threshold, so the applicant would be charged for 1 unit and then also pays for
permitting and contractor costs.
Ian McDonald addressed the Commission 20685 Belle Lake Rd Hutchinson. Mr.
McDonald stated that the tenant has leased the building beginning the end of
October. Mr. McDonald also stated it may be possible in the future to need
outdoor storage or possibly an addition which would need to go through the
appropriate permitting process.
Mr. Jochum noted outdoor storage would need to be screened by a fence and
further stated it may be prudent to add a condition to the Resolution stating
applicant may work with staff for the fence screening without having to again
apply for a C.U.P. for outdoor storage.
Mr. McDonald stated he intends to have a clean property that is appealing to the
neighbors.
Mr. Jochum noted the applicant has been very accommodating in meting
requirements of the process.
Motion by Commissioner Fahey, second by Commissioner Kirchoff to close the
public hearing at 6:05 pm.
Motion by Commissioner Norton to approve the application with staff
recommendations and an additional Condition #9 stating that an additional C.U.P.
would not be required for outdoor storage. Motion was seconded by
Commissioner Kirchoff. Motion passed unanimously.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
C. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A
STORAGE USE LOCATED AT 135 MONROE STREET SE IN AN I/C
ZONING DISTRICT, SUBMITTED BY WILDFLOWER PROPERTIES, LLC,
APPLICANT.
Mr. Dan Jochum, City Planner, addressed the Commission. Mr. Jochum stated the
proposed use is storage and not necessarily vehicle storage. The use at this site
would be changing from a lumber yard to a more industrial storage.
Mr. Jochum stated Staff recommends approval with the 6 noted conditions
included in the Planning Commission packet.
Minutes
Hutchinson Planning Commission
November 18, 2014
Page 5
Commissioner Johnston asked from where access to this property would be
provided.
Mr. Jochum indicated the property would be accessed from driveways on the east
and west sides of the existing building.
Motion by Commissioner Fahey, seconded by Commissioner Kirchoff to close
the public hearing at 6:09 pm.
Motion by Commissioner Kirchoff, seconded by Commissioner Fahey to approve
with staff recommendations. Approved unanimously.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
5. UNFINISHED BUSINESS
None.
6. COMMUNICATION FROM STAFF
A. Upcoming Meetings
Mr. Jochum noted no new applications have been received yet for December
meeting.
Mr. Jochum noted 21 new home permits have been issued to date for 2014 and
there is a significant amount of commercial projects on the horizon
7. ADJOURNMENT
Motion by Commissioner Norton, seconded by Commissioner Johnston to
adj ourn at 6:12 pm.
Planning and Zoning Monthly Activities MonthNear: December, 2014
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
2
Conditional Use Permit for Crow River
Processed
Habitat for Humanity to allow a house
to be moved into 141 Morningside Dr.
NE; Site Plan Approval for 964 Hwy 15
S requested by Retail Partners
Hutchinson, LLC.
Number of Joint Planning Board Applications
0
Reviewed and Processed
Number of Planning Commission Meetings
0
Item withdrawn
Number of Joint Planning Meetings
1
Conditional Use Permit for Kranz Lawn
& Repair outdoor display (2nd time)
Number of Zoning Reviews for Building Permits
1
(Compliance with Zoning Code)
Number of Land Use Permits Issued -(Fences,
0
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
4
Number of Predevelopment/Pre Application
1
Possible Plat in Joint Planning Area
Meetings
Number of Misc. Planning Meetings
18
Resource Allocation
City Council - 2
Directors Meeting - 4
Rental Inspection Mtg
Public Arts
Facilities Mtg
Habitat House
Water/Sewer Dept. Mtg
Sky Dive building
PCI training
Planning Staff
ICMA
Aspen Dental
BS & A
Number of Zoning Enforcement Cases
2
5t Ave SW.
Number of Walk -In Customers Served
171
Site Visits
6
Century Ct, NU -Crane
Planning, Zoning and Building Dept. Monthly Report
December 2014
Building Department Permit Activities
A Commercial New
B Commercial/Ind. Remodel
C New Single Family
205 Jefferson St SE -remodel interior offices $60,000; 235 Franklin St SW -NU -Telecom
reroof 26 x 40 area and reinsulate $15,000
Other Building Inspection Activities December 2nd meeting with Water Dept.; December 10th AMBO teleconference;
December 23 Facilities meeting
Evergreen Meals served in December
Week of
Hutchinson
12/2013
12/2014
2013 Year to Date
2014 Year to Date
Total Number Inspections
12/1-12/6
113
114
45
1698
98
1958
% of Inspections done within 24 HRS
279
100.0%
100.00%
208
99.83%
91
99.85%
Total Number Plan Review
123
12
6
43
198
12/21-12/2
214
% of Plan Reviews completed in 21 Days
21
100%
100%
34
100%
152
100%
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
0
$0.00
0 $0.00 A
7
$5,932,673.00
2
$504,000.00
Commercial ( additions/remodels)
4
$117,450.00
4 $83,500.00 B
82
$3,363,451.00
78
$3,676,787.00
Total Commercial
4
$117,450.00
4 $83,500.00
89
$9,296,124.00
80
$4,180,787.00
Industrial (new)
0
$0.00
0
1
$1,200,000.00
Industrial (additions/remodels)
0
$0.00
0 $0.00
3
$335,000.00
1
$156,000.00
Total Industrial
0
$0.00
0 $0.00
4
$1,535,000.00
1
$156,000.00
Fire Sprinkling
2
$84,280.00
0 $0.00
13
$195,215.00
6
$19,175.00
New Residential
1
$202,000.00
0 $0.00
11
$2,224,254.00
22
$4,575,500.00
Residential misc (additions/remodels)
6
$10,000.00
4 $4,000.00
128
$681,270.00
1341
$1,410,756.00
Set Fee permits (reside, reroof, window)
12
14
513
455
HRA Permits
0
$0.00
0 $0.00
7
$166,500.00
4
$256,699.00
Waived Fees (started in March)
0 $0.00
15
$1,779,595.00
Subtotal Building Permits
25
$413,730.00
22 $87,500.00
765 $14,098,363.00
717
$12,378,512.00
Mechanical
23
$83,025.00
14 $141,821.00
185
$898,781.00
218
$1,821,629.00
HRA Mechanical
1
0
5
1
Plumbing
3
4
67
83
HRA Plumbing
1
0
3
0
Signs
4
$0.00
4 $0.00
114
$1,314.00
62
$100.00
Total Valuation
57
$496,755.00 44 $229,321.00
11391$14,998,458.0 1081
$14,200,241.00
*Set fees not included in valuation
A Commercial New
B Commercial/Ind. Remodel
C New Single Family
205 Jefferson St SE -remodel interior offices $60,000; 235 Franklin St SW -NU -Telecom
reroof 26 x 40 area and reinsulate $15,000
Other Building Inspection Activities December 2nd meeting with Water Dept.; December 10th AMBO teleconference;
December 23 Facilities meeting
Evergreen Meals served in December
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
12/1-12/6
238
137
45
132
98
65
12/7 - 12/1
279
185
93
208
41
91
12/14-12/2q
330
123
55
132
43
63
12/21-12/2
177
75
21
84
13
34
12/28-12/3
152
84
20
105
29
41
Total
1176
604
234
661
224
294
Total Meals served in December 3193
Dates Closed December 24th & 25th
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: December 2014 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 1/27/2015
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the December Financial Reports for the general fund and enterprise funds. Also
attached is the December Investment Report.
The financial reports are considered preliminary at this point as we still have 2014 revenue and expenses that will be
recorded in addition to some audit entries. The General Fund is showing a significant surplus, which we expected but
I anticipate the surplus to be reduced somewhat as we pay additional expenses over the next month that relate to
2014. The Enterprise Funds are all beating the 2013 results at this point, however additional expenses may be
recorded for 2014. The Water & Sewer funds still have December local sales tax to record when received from the
State in February.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUES:
Taxes
Other Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Fines & Forfeitures
Miscellaneous Revenues
Transfers -In
Capital Contributions
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Summary Income Statement
General Fund
December 31, 2014
Month of YTD Actual 2014 Budget YTD Actual
December 2014 December 2014 2014 Budget Balance % Used December 2013 2013 Budget % Used
2,179,690.85
4,475,078.14
4,491,446.00
(16,367.86)
99.6%
4,493,127.64
4,491,446.00
100.0%
15,889.88
230,700.69
245,000.00
(14,299.31)
94.2%
168,940.28
140,000.00
120.7%
2,546.65
283,486.85
240,000.00
43,486.85
118.1%
278,628.78
222,775.00
125.1
31,545.98
1,168,635.13
1,094,270.00
74,365.13
106.8%
1,167,585.86
1,099,265.00
106.2%
525,515.11
1,947,629.41
2,045,923.00
(98,293.59)
95.2%
2,091,828.69
2,056,731.00
101.7%
6,781.65
59,736.76
50,000.00
9,736.76
119.5%
60,012.13
45,000.00
133.4%
194,756.94
688,620.20
646,500.00
42,120.20
106.5%
425,060.19
325,625.00
130.5%
997,412.00
2,121,653.00
2,066,653.00
55,000.00
102.7%
2,167,013.32
2,108,846.00
102.8%
-
-
0.0%
6,250.00
0.0
3,954,139.06 10,975,540.18 10,879,792.00 95,748.18 100.9% 10,852,196.89 10,495,938.00 103.4
645,223.72
6,862,619.24
7,009,709.00
147,089.76
97.9%
7,137,842.69
6,778,616.00
105.3%
62,770.05
760,381.97
781,887.00
21,505.03
97.2%
738,359.30
783,840.00
94.2%
151,047.22
2,195,129.73
2,262,536.00
67,406.27
97.0%
2,375,580.54
2,393,441.00
99.3%
36,582.14
579,509.06
533,068.00
(46,441.06)
108.7%
494,966.19
446,805.00
110.8%
-
94,030.00
96,000.00
1,970.00
97.9%
93,236.00
93,236.00
100.0%
-
20,047.52
-
(20,047.52)
100.0%
6,303.99
-
100.0%
895,623.13
10,511,717.52
10,683,200.00
171,482.48
98.4%
10,846,288.71
10,495,938.00
103.3
3,058,515.93
463,822.66
196,592.00
267,230.66
5,908.18
General Fund Revenues by Department
Department Month of YTD Actual 2014 Budget YTD Actual
December 2014 December 2014 2014 Budqet Balance % Used December 2013 2013 Budqet % Used
Mayor & City Council
-
-
-
0.0%
-
-
0.0%
City Administrator
33,075.00 48,075.00 15,000.00 68.8% 45,546.75 48,075.00
Passport application revenue was budgeted at $15K for 2014 but the program was discontinued in December 2013.
94.7%
Elections
-
100.00
(100.00)
100.0%
4,665.31
-
100.0%
Finance Department
137.88
3,932.40
-
(3,932.40)
100.0%
1,334.74
-
100.0%
Motor Vehicle
28,665.85
360,360.32 310,500.00 (49,860.32) 116.1% 329,939.01
ATM revenue is higher than expected but is offset by higher expense as well.
288,500.00
114.4%
Assessing
-
-
-
0.0%
-
-
0.0%
Legal
-
99,382.41
98,162.00
(1,220.41)
101.2%
95,553.15
105,151.00
90.9%
Planning
300.00
14,557.78
14,300.00
(257.78)
101.8%
21,047.27
10,775.00
195.3%
Information Services
2,000.00
119,852.00
119,852.00
-
100.0%
119,802.50
114,352.00
104.8%
City Hall Building
450.00
2,210.00
7,200.00
4,990.00
30.7%
7,200.00
7,200.00
100.0%
Police Department
52,619.20
674,547.96
668,530.00
(6,017.96)
100.9%
481,097.51
371,648.00
129.4%
Emergency Management
-
-
-
0.0%
-
-
0.0%
Safety Committee
-
-
-
0.0%
-
-
0.0%
Fire Department
8,298.25 72,500.00 64,201.75 11.4% 40,078.63 66,000.00
Need to book Rural Fire contribution to City expenses. Rental Inspection revenue was budgeted here but not done by Fire dept.
60.7%
Protective Inspections
(10,968.35)
240,251.24
171,100.00
(69,151.24)
140.4%
213,854.87
162,900.00
131.3%
Engineering
428,621.00
430,720.78
468,720.00
37,999.22
91.9%
507,132.78
465,756.00
108.9%
Streets & Alleys
65,050.54
252,437.68
222,000.00
(30,437.68)
113.7%
229,463.50
217,000.00
105.7%
Park/Recreation Administration
527.47
73,044.03
73,455.00
410.97
99.4%
71,309.65
71,000.00
100.4%
Recreation
11,462.84
198,722.40
211,000.00
12,277.60
94.2%
210,395.14
220,000.00
95.6%
Senior Citizen Center
7,793.47
68,686.27
57,500.00
(11,186.27)
119.5%
67,423.35
57,500.00
117.3%
Civic Arena
2,524.53 148,496.36 233,000.00 84,503.64 63.7% 239,474.83 233,000.00
Year-end billings to Hockey Association yet to book. Due to the refrigeration project, no summer ice programs were offered.
102.8%
Park Department
65,553.79
203,627.56
154,000.00
(49,627.56)
132.2%
193,385.77
154,000.00
125.6%
Recreation Building & Pool
10,773.58
113,967.51
111,000.00
(2,967.51)
102.7%
106,491.84
111,000.00
95.9%
Events Center
10,852.59
100,696.46
115,000.00
14,303.54
87.6%
101,918.42
115,000.00
88.6%
Evergreen Building
527.00
5,483.00
5,533.00
50.00
99.1%
9,730.05
9,900.00
98.3%
Library
-
500.00
1,000.00
500.00
50.0%
1,100.00
-
100.0%
Cemetery
10,056.43
101,371.23
85,100.00
(16,271.23)
119.1%
101,483.51
100,075.00
101.4%
Airport
8,131.78
96,207.42
94,500.00
(1,707.42)
101.8%
81,943.54
90,600.00
90.4%
Revenue Department
3,163,986.21
7,428,580.61
7,459,407.00
30,826.39
99.6%
7,352,211.84
7,399,653.00
99.4%
Unallocated General Expense
95,073.25
196,431.51
78,358.00
(118,073.51)
250.7%
218,612.93
76,853.00
284.5%
TOTAL REVENUES
3,954,139.06
10 975 540.18
10 879 792.00
95 748.18
100.9%
10 852 196.89
10 495 938.00
103.4%
General Fund Expenditures by Department
Department Month of YTD Actual 2014 Budget YTD Actual
December 2014 December 2014 2014 Budqet Balance % Used December 2013 2013 Budqet % Used
Mayor & City Council
4,667.88
48,144.19
48,823.00
678.81
98.6%
45,637.44
52,016.00
87.7%
City Administrator
46,643.50
356,441.73
412,884.00
56,442.27
86.3%
398,315.25
387,401.00
102.8%
Elections
5.46
15,713.96
15,962.00
248.04
98.4%
5,296.06
10,000.00
53.0%
Finance Department
25,057.34
271,100.00
295,894.00
24,794.00
91.6%
413,766.75
371,863.00
111.3%
Motor Vehicle
23,294.95 273,941.40 254,100.00 (19,841.40) 107.8% 338,595.88 275,413.00
Higher than budget due to ATM expense which is offset by higher ATM revenue as well. All other expenses are under budget.
122.9%
Assessing
-
60,963.00
60,963.00
100.0%
61,005.00
61,911.00
98.5%
Legal
33,226.21
257,486.48
256,142.00
(1,344.48)
100.5%
236,972.74
252,067.00
94.0%
Planning
13,844.97
135,694.26
135,012.00
(682.26)
100.5%
139,484.26
123,210.00
113.2%
Information Services
34,651.48
393,007.97
427,012.00
34,004.03
92.0%
518,241.84
499,332.00
103.8%
City Hall Building
7,734.96
83,318.78
83,494.00
175.22
99.8%
90,070.72
121,096.00
74.4%
Police Department
394,131.24
3,160,976.42
3,197,339.00
36,362.58
98.9%
2,880,191.02
2,889,291.00
99.7%
Emergency Management
61.05
5,732.25
14,839.00
9,106.75
38.6%
17,608.33
13,000.00
135.4%
Safety Committee
495.00
8,583.96
13,276.00
4,692.04
64.7%
8,568.51
13,450.00
63.7%
Fire Department
14,653.72
266,410.13
273,924.00
7,513.87
97.3%
342,308.22
309,187.00
110.7%
Protective Inspections
22,693.33 191,540.04 178,407.00 (13,133.04) 107.4% 233,854.62 208,350.00
The new software module was not ready as planned, which resulted in the use of LOGIS for 2014 at much higher cost.
112.2%
Engineering
36,643.07
396,470.69
424,543.00
28,072.31
93.4%
564,025.34
465,756.00
121.1%
Streets & Alleys
12,323.89
1,380,802.65
1,374,733.00
(6,069.65)
100.4%
1,381,839.59
1,369,738.00
100.9%
Park/Recreation Administration
20,264.89
210,791.69
218,929.00
8,137.31
96.3%
217,433.68
213,127.00
102.0%
Recreation
16,009.11
206,403.70
218,072.00
11,668.30
94.6%
204,980.10
217,610.00
94.2%
Senior Citizen Center
8,817.33 81,571.91 68,620.00 (12,951.91) 118.9% 83,715.46 69,749.00
Higher expenses related to the number of senior events offerred which is offset by higher reimbursements from the seniors.
120.0%
Civic Arena
43,414.58
290,925.17
309,957.00
19,031.83
93.9%
418,378.93
331,469.00
126.2%
Park Department
63,591.42
774,001.54
794,003.00
20,001.46
97.5%
759,917.89
757,260.00
100.4%
Recreation Building & Pool
10,780.82
184,299.41
190,756.00
6,456.59
96.6%
180,097.65
185,885.00
96.9%
Events Center
20,718.68
214,810.71
219,027.00
4,216.29
98.1%
237,964.79
213,650.00
111.4%
Evergreen Building
1,201.45
12,355.52
17,393.00
5,037.48
71.0%
15,990.60
11,880.00
134.6%
Library
2,642.67
189,255.89
190,606.00
1,350.11
99.3%
193,808.45
190,937.00
101.5%
Cemetery
7,903.49
107,886.95
107,072.00
(814.95)
100.8%
84,583.42
109,104.00
77.5%
Airport
5,966.65
86,373.10
99,776.00
13,402.90
86.6%
97,101.23
99,700.00
97.4%
Revenue Department
-
-
-
-
0.0%
-
-
0.0%
Unallocated General Expense
24,183.99
846,714.02
781,642.00
(65,072.02)
108.3%
676,534.94
672,486.00
100.6%
TOTAL EXPENDITURES
895 623.13
10 511 717.52
10 683 200.00
171 482.48
98.4%
10 846 288.71
10 495 938.00
103.3%
Summary Income Statement
Liquor Fund
December 31, 2014
TOTAL REVENUES 634,444.90 5,616,588.08 5,398,000.00 218,588.08 104.0% 5,389,893.92 5,428,550.00 99.3
Gross Margin % 22.2% 24.6% 25.0% 24.8% 24.1%
EXPENDITURES
Cost of Sales
Month of
YTD Actual
4,045,650.00
2014 Budget
104.6%
YTD Actual
4,049,417.35
4,115,697.00
98.4%
December 2014
December 2014
2014 Budget
Balance
% Used
December 2013
2013 Budget
% Used
REVENUES:
488,190.00
100.9%
5,612,731
Supplies
1,040.80
17,625.82
15,600.00
(2,025.82)
Sales - Liquor
235,841.76
1,902,028.53
1,811,000.00
91,028.53
105.0%
1,806,978.11
1,803,150.00
100.2%
Sales - Wine
137,677.83
913,682.18
951,000.00
(37,317.82)
96.1%
932,432.03
898,430.00
103.8%
Sales - Beer
249,620.95
2,732,853.23
2,631,000.00
101,853.23
103.9%
2,640,791.91
2,709,500.00
97.5%
Sales - Other
10,721.53
64,166.58
2,000.00
62,166.58
3208.3%
4,242.41
14,470.00
29.3%
Other Revenues
582.83
3,857.56
3,000.00
857.56
128.6%
5,449.46
3,000.00
181.6
TOTAL REVENUES 634,444.90 5,616,588.08 5,398,000.00 218,588.08 104.0% 5,389,893.92 5,428,550.00 99.3
Gross Margin % 22.2% 24.6% 25.0% 24.8% 24.1%
EXPENDITURES
Cost of Sales
493,366.01
4,232,812.81
4,045,650.00
(187,162.81)
104.6%
1,806,978
4,049,417.35
4,115,697.00
98.4%
932,432
Wages & Benefits
66,100.74
524,203.09
502,400.00
(21,803.09)
104.3%
64,167
492,621.55
488,190.00
100.9%
5,612,731
Supplies
1,040.80
17,625.82
15,600.00
(2,025.82)
113.0%
16,360.58
16,600.00
98.6%
Services & Charges
22,027.94
176,409.20
186,264.00
9,854.80
94.7%
190,842.45
196,750.00
97.0%
Miscellaneous Expenses
-
3,571.99
5,500.00
1,928.01
64.9%
5,304.51
3,650.00
145.3%
Depreciation Expense
73,600.00
73,600.00
73,600.00
-
100.0%
74,834.07
70,940.00
105.5%
Capital Outlay
-
-
27,000.00
27,000.00
0.0%
-
31,000.00
0.0%
Debt Service
32,045.00
32,045.00
128,385.00
96,340.00
25.0%
35,969.42
128,295.00
28.0%
Transfers -Out
450,000.00
450,000.00
450,000.00
-
100.0%
435,000.00
435,000.00
100.0%
TOTAL EXPENDITURES
1,138,180.49
5,510,267.91
5,434,399.00
(75,868.91)
101.4%
5,300,349.93
5,486,122.00
96.6%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(503,735.59)
106,320.17
(36,399.00)
142,719.17
89,543.99
(57,572.00)
Comments
REVENUES:
Year to Date Sales
YTD Customer Count 227,776 222,591 2.3
Average Sale per Customer $24.64 $24.19 1.9
2014
2013
Change
Liquor
1,902,029
1,806,978
5.3%
Wine
913,682
932,432
-2.0%
Beer
2,732,853
2,640,792
3.5%
Other
64,167
4,242
1412.5%
Total Sales
5,612,731
5,384,444
4.2%
YTD Customer Count 227,776 222,591 2.3
Average Sale per Customer $24.64 $24.19 1.9
22,969 21,542 6.6%
$27.60 $27.81 -0.8
With the new cash register system and software, discounts are being recorded as reductions in the specific sales categories (Liquor, Wine &
Beer). This is a change from the prior system that was able to record all discounts as a separate category that was included within the
Sales -Other line item. Therefore, starting in July 2014 with the new system, the Other category will grow larger than the prior year while
Liquor, Wine and Beer will be reduced due to the accounting for the discounts. The Other sales line includes all other sales items such as
ice, soda, mixes, souvenirs, etc.
Monthly Sales
2014
2013
Change
235,842
223,934
5.3%
137,678
140,368
-1.9%
249,621
234,714
6.4%
10,722
91
11661.2
633,862
599,107
5.8
22,969 21,542 6.6%
$27.60 $27.81 -0.8
With the new cash register system and software, discounts are being recorded as reductions in the specific sales categories (Liquor, Wine &
Beer). This is a change from the prior system that was able to record all discounts as a separate category that was included within the
Sales -Other line item. Therefore, starting in July 2014 with the new system, the Other category will grow larger than the prior year while
Liquor, Wine and Beer will be reduced due to the accounting for the discounts. The Other sales line includes all other sales items such as
ice, soda, mixes, souvenirs, etc.
Summary Income Statement
Water Fund
December 31, 2014
Month of YTD Actual 2014 Budget YTD Actual
December 2014 December 2014 2014 Budget Balance % Used December 2013 2013 Budget % Used
REVENUES:
Local Sales Tax
121,782.11
651,668.23
650,000.00
1,668.23
100.3%
569,142.74
420,000.00
135.5%
465,623.00
Water Sales
159,531.51
2,324,418.41
2,381,500.00
(57,081.59)
97.6%
2,449,864.83
2,347,500.00
104.4%
118,537.93
Charges for Services
1,995.65
50,636.72
42,500.00
8,136.72
119.1%
55,173.42
41,000.00
134.6%
Investment Earnings
43,034.20
43,005.47
20,000.00
23,005.47
215.0%
6,867.12
20,000.00
34.3%
47.6%
Reimbursements
4,294.41
7,771.24
64,192.00
(56,420.76)
12.1%
11,259.73
64,148.00
17.6%
-
Other Financing Sources
11,325.80
11,325.80
-
11,325.80
100.0%
11,325.80
-
100.0%
250,000.00
Fund Balance
-
-
-
-
0.0%
-
(626,701.00)
0.0%
417,019.15
TOTAL REVENUES 341,963.68 3,088,825.87 3,158,192.00 (69,366.13) 97.8% 3,103,633.64 2,892,648.00 107.3
EXPENDITURES:
Wages & Benefits
76,735.85
2013
424,697.26
427,480.00
2,782.74
99.3%
285,667,000
456,783.97
465,623.00
98.1
Supplies
10,714.52
(4,178,000)
103,742.40
124,250.00
20,507.60
83.5%
395,000
118,537.93
128,825.00
92.0%
Services & Charges
37,027.22
-2.8%
435,974.50
409,618.00
(26,356.50)
106.4%
448,848.68
440,470.00
101.9
Miscellaneous Expenses
229.20
10,481.71
22,000.00
11,518.29
47.6%
126,981.13
15,850.00
801.1
Depreciation Expense
1,105,500.00
1,105,500.00
1,105,500.00
-
100.0%
1,088,641.67
1,057,860.00
102.9%
Capital Outlay
-
250,000.00
250,000.00
0.0%
-
250,000.00
0.0%
Debt Service
(626,701.00)
417,019.15
1,229,916.00
812,896.85
33.9%
487,890.18
1,218,848.00
40.0%
Transfers -Out
315,507.00
315,507.00
43,145.00
(272,362.00)
731.3%
120,359.00
43,145.00
279.0%
TOTAL EXPENDITURES 919,012.79 2,812,922.02 3,611,909.00 798,986.98 77.9% 2,848,042.56 3,620,621.00 78.7
TOTAL REVENUE OVER
(UNDER) EXPENDITURES (577,049.11) 275,903.85 (453,717.00) 729,620.85 255,591.08 (727,973.00)
Comments
REVENUES:
Water Sales Total 2014 water usage is down 2.8%, with Residential down 3.6%, Commercial down 4.3% and Industrial up 0.3%. One Industrial user is
up 20%, another is down 0.4% while the third is down 25%. In September, the industrial user seeing the large reduction began using well
water in production rather than city water. This production change could adversely impact revenue by $50K on an annualized basis.
WATER USAGE:
2014
2013
Change
Residential
275,500,000
285,667,000
(10,167,000)
-3.6%
Commercial
93,766,000
97,944,000
(4,178,000)
-4.3%
Industrial
114,486,000
114,091,000
395,000
0.3%
Totals
483,752,000
497,702,000
(13,950,000)
-2.8%
Summary Income Statement
Sewer Fund
December 31, 2014
TOTAL REVENUES 445,814.37 4,006,943.76 3,880,192.00 126,751.76 103.3% 4,206,856.48 3,868,148.00 108.8
EXPENDITURES:
Month of
YTD Actual
2014 Budget
YTD Actual
December 2014
December 2014
2014 Budget
Balance
% Used
December 2013
2013 Budget
% Used
REVENUES:
99.6%
597,013.61
653,623.00
91.3%
Supplies
9,761.98
Local Sales Tax
121,782.11
652,013.84
650,000.00
2,013.84
100.3%
785,707.34
580,000.00
135.5
Sewer Sales
246,562.34
3,237,624.39
3,132,000.00
105,624.39
103.4%
3,372,237.73
3,190,000.00
105.7%
Permits
-
6,700.00
7,000.00
(300.00)
95.7%
6,977.81
7,000.00
99.7%
Charges for Services
2,571.93
8,636.95
7,000.00
1,636.95
123.4%
2,608.06
7,000.00
37.3%
Investment Earnings
58,251.22
57,445.74
20,000.00
37,445.74
287.2%
(1,176.28)
20,000.00
-5.9%
Reimbursements
5,236.77
33,112.84
64,192.00
(31,079.16)
51.6%
29,091.82
64,148.00
45.4%
Other Financing Sources
11,410.00
11,410.00
-
11,410.00
100.0%
11,410.00
-
100.0%
Fund Balance
-
-
452,098.51
-
0.0%
-
147,520.00
0.0%
TOTAL REVENUES 445,814.37 4,006,943.76 3,880,192.00 126,751.76 103.3% 4,206,856.48 3,868,148.00 108.8
EXPENDITURES:
Wages & Benefits
75,129.63
605,517.83
608,184.00
2,666.17
99.6%
597,013.61
653,623.00
91.3%
Supplies
9,761.98
192,443.98
249,810.00
57,366.02
77.0%
208,036.09
254,700.00
81.7%
Services & Charges
50,499.32
686,856.94
743,765.00
56,908.06
92.3%
718,401.48
837,960.00
85.7
Miscellaneous Expenses
5,218.20
31,899.51
26,100.00
(5,799.51)
122.2%
104,017.57
27,000.00
385.3%
Depreciation Expense
1,589,300.00
1,589,300.00
1,589,300.00
-
100.0%
1,637,556.96
1,647,960.00
99.4%
Capital Outlay
-
350,000.00
350,000.00
0.0%
-
350,000.00
0.0%
Debt Service
(988,905.00)
373,716.37
1,590,266.00
1,216,549.63
23.5%
452,098.51
1,528,394.00
29.6%
Transfers -Out
147,520.00
147,520.00
43,145.00
(104,375.00)
341.9%
368,191.00
43,145.00
853.4%
TOTAL EXPENDITURES
888,524.13
3,627,254.63
5,200,570.00
1,573,315.37
69.7%
4,085,315.22
5,342,782.00
76.5
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(442,709.76)
379,689.13
(1,320,378.00)
1,700,067.13
121,541.26
(1,474,634.00)
Summary Income Statement
Stormwater Fund
December 31, 2014
TOTAL REVENUES 72,961.16 746,213.01 721,750.00 24,463.01 103.4% 671,474.34 666,350.00 100.8%
EXPENDITURES:
Month of
YTD Actual
2014 Budget
YTD Actual
December 2014
December 2014
2014 Budget
Balance
% Used
December 2013
2013 Budget
% Used
REVENUES:
64.2
Supplies
30.87
35,845.35
33,150.00
(2,695.35)
108.1%
Storm Water Sales
61,193.31
729,104.80
719,500.00
9,604.80
101.3%
671,081.96
664,350.00
101.0%
Licenses & Permits
-
1,780.00
-
1,780.00
100.0%
2,915.00
-
100.0%
Charges for Services
-
-
1,000.00
(1,000.00)
0.0%
-
1,000.00
0.0%
Investment Earnings
10,857.85
10,440.21
1,000.00
9,440.21
1044.0%
(5,946.50)
1,000.00
-594.7
Reimbursements
910.00
4,888.00
250.00
4,638.00
1955.2%
3,423.88
-
100.0%
Funds from Financing
-
-
-
-
0.0%
-
21.3%
0.0%
Fund Balance
-
-
-
0.0%
150,468.00
-
0.0%
TOTAL REVENUES 72,961.16 746,213.01 721,750.00 24,463.01 103.4% 671,474.34 666,350.00 100.8%
EXPENDITURES:
Wages & Benefits
76,628.46
177,918.04
208,737.00
30,818.96
85.2%
135,951.48
211,877.00
64.2
Supplies
30.87
35,845.35
33,150.00
(2,695.35)
108.1%
16,620.79
29,100.00
57.1
Services & Charges
3,110.14
122,018.87
146,450.00
24,431.13
83.3%
84,871.77
144,300.00
58.8%
Miscellaneous Expenses
229.19
8,641.80
8,050.00
(591.80)
107.4%
8,547.70
2,200.00
388.5
Depreciation Expense
111,200.00
111,200.00
111,200.00
-
100.0%
112,437.16
113,060.00
99.4%
Capital Outlay
-
-
128,000.00
128,000.00
0.0%
-
120,000.00
0.0%
Debt Service
(109,905.13)
50,244.18
193,932.00
143,687.82
25.9%
42,262.30
198,857.00
21.3%
Transfers -Out
-
-
-
-
0.0%
150,468.00
-
100.0%
TOTAL EXPENDITURES
81,293.53
505,868.24
829,519.00
323,650.76
61.0%
551,159.20
819,394.00
67.3
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(8,332.37)
240,344.77
(107,769.00)
348,113.77
120,315.14
(153,044.00)
Summary Income Statement
HATS Fund
December 31, 2014
TOTAL REVENUES 37,307.58 798,456.46 779,700.00 18,756.46 102.4% 787,856.95 767,632.00 102.6%
EXPENDITURES
Wages & Benefits
Month of
YTD Actual
52,446.53
2014 Budget
(211.53)
YTD Actual
53,237.95
52,665.00
101.1
December 2014
December 2014
2014 Budget
Balance
% Used
December 2013
2013 Budget
% Used
REVENUES:
105.2%
Services & Charges
13,680.58
147,268.76
147,500.00
231.24
99.8%
Intergovernmental
6,027.50
147,070.00
147,070.00
5,000.00
100.0%
136,396.04
136,396.00
100.0%
Charges for Services
27,393.00
521,223.12
535,000.00
(13,776.88)
97.4%
538,321.02
535,000.00
100.6%
Investment Earnings
1,888.08
1,777.14
1,100.00
677.14
161.6%
(986.96)
1,000.00
-98.7%
Reimbursements
1,999.00
34,356.20
2,500.00
31,856.20
1374.2%
20,890.85
2,000.00
1044.5%
Transfers -In
-
94,030.00
94,030.00
-
100.0%
93,236.00
93,236.00
100.0%
TOTAL REVENUES 37,307.58 798,456.46 779,700.00 18,756.46 102.4% 787,856.95 767,632.00 102.6%
EXPENDITURES
Wages & Benefits
(13,355.80)
52,446.53
52,235.00
(211.53)
100.4%
53,237.95
52,665.00
101.1
Supplies
24,810.98
511,463.91
536,825.00
25,361.09
95.3%
562,890.73
535,000.00
105.2%
Services & Charges
13,680.58
147,268.76
147,500.00
231.24
99.8%
164,373.57
150,080.00
109.5
Miscellaneous Expenses
5,000.00
5,052.98
5,100.00
47.02
99.1%
5,060.10
5,077.00
99.7%
Depreciation Expense
-
-
-
-
0.0%
-
-
0.0%
Capital Outlay
83,276.78
37,960.00
(45,316.78)
219.4%
20,500.00
0.0%
Debt Service
-
-
0.0%
-
0.0
Transfers -Out
-
-
-
0.0%
-
-
0.0
TOTAL EXPENDITURES
30,135.76
799,508.96
779,620.00
(19,888.96)
102.6%
785,562.35
763,322.00
102.9%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
7,171.82
(1,052.50)
80.00
(1,132.50)
2,294.60
4,310.00
Comments
REVENUES: Charges for Services This income category consists of the fuel revenue from various governmental entities and City departments.
EXPENSES: Supplies This expense category consists of the fuel purchased for use by various governmental entities and City departments.
Capital Outlay Two vehicle hoists were replaced at a total cost of $83,277. The cost is being funded by a combination of fund balance and cash payments
from the three entities.
Summary Income Statement
Compost Fund
December 31, 2014
Month of YTD Actual 2014 Budget YTD Actual
December 2014 December 2014 2014 Budget Balance % Used December 2013 2013 Budget % Used
REVENUES:
Sales -Bagged Product
30,918.68
2,561,838.86
2,288,300.00
273,538.86
112.0%
2,335,968.43
1,982,500.00
117.8%
1,467,050.00
Sales - Bulk Product
7,802.43
Inventory Cost Adjustment
277,448.97
175,000.00
102,448.97
158.5%
245,284.15
200,000.00
122.6
Sales - Other
(11.05)
149,964.86
45,550.00
104,414.86
329.2%
137,253.05
52,250.00
262.7
40,289.58
Charges for Services
102,102.26
792,802.04
142,855.86
133,500.00
9,355.86
107.0%
121,276.72
129,000.00
94.0%
134,500.00
Investment Earnings
11,826.35
122.5%
10,870.99
5,000.00
5,870.99
217.4%
(7,313.32)
2,500.00
-292.5%
Reimbursements
2,807.85
3,051.83
1,000.00
2,051.83
305.2%
3,512.38
1,000.00
351.2%
Freight
Other Revenues
-
228,070.07
440.00
-
440.00
100.0%
-
-
0.0
TOTAL REVENUES 155,446.52 3,146,471.37 2,648,350.00 498,121.37 118.8% 2,835,981.41 2,367,250.00 119.8
EXPENDITURES:
Cost of Sales
30,574.22
2,332,488.99
1,947,380.00
(385,108.99)
119.8%
2,060,769.68
1,467,050.00
140.5%
Inventory Cost Adjustment
(37,490.55)
(1,147,554.99)
(972,802.00)
174,752.99
118.0%
(1,225,744.85)
(508,200.00)
241.2%
Wages & Benefits
72,077.42
740,394.42
780,684.00
40,289.58
94.8%
792,802.04
706,935.00
112.1
Supplies
19,003.50
164,697.15
134,500.00
(30,197.15)
122.5%
196,733.59
128,500.00
153.1
Services & Charges
29,295.49
184,231.17
151,555.00
(32,676.17)
121.6%
207,550.87
158,500.00
130.9
Freight
52,643.75
228,070.07
180,000.00
(48,070.07)
126.7%
263,221.95
170,000.00
154.8%
Miscellaneous Expenses
471.13
8,198.56
13,000.00
4,801.44
63.1%
8,847.81
14,340.00
61.7
Depreciation Expense
140,500.00
140,500.00
140,500.00
-
100.0%
142,385.27
141,780.00
100.4%
Capital Outlay
-
-
157,888.00
157,888.00
0.0%
-
10,833.00
0.0%
Transfers -Out
102,847.00
102,847.00
102,847.00
-
100.0%
90,775.00
90,775.00
100.0%
TOTAL EXPENDITURES
409,921.96
2,753,872.37
2,635,552.00
(118,320.37)
104.5%
2,537,341.36
2,380,513.00
106.6
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(254,475.44)
392,599.00
12,798.00
379,801.00
298,640.05
(13,263.00)
Summary Income Statement
Refuse Fund
December 31, 2014
Month of
YTD Actual
2014 Budget
YTD Actual
December 2014
December 2014
2014 Budget
Balance
% Used
December 2013
2013 Budget
% Used
REVENUES:
Refuse Sales
98,356.87
1,142,107.91
1,138,287.00
3,820.91
100.3%
1,130,816.51
1,145,150.00
98.7%
Intergovernmental
-
5,857.88
12,500.00
(6,642.12)
46.9%
12,231.01
12,500.00
97.8%
Investment Earnings
10,911.38
10,576.98
2,500.00
8,076.98
423.1%
(5,618.79)
2,500.00
-224.8%
Reimbursements
2.81
1,174.60
-
1,174.60
100.0%
-
0.0%
Fund Balance
-
-
-
0.0%
0.0%
TOTAL REVENUES
109,271.06
1,159,717.37
1,153,287.00
6,430.37
100.6%
1,137,428.73
1,160,150.00
98.0%
EXPENDITURES:
Wages & Benefits
18,012.66
171,717.71
153,350.00
(18,367.71)
112.0%
173,112.51
172,065.00
100.6%
Supplies
5,271.02
65,473.51
68,500.00
3,026.49
95.6%
62,969.60
61,700.00
102.1%
Services & Charges
126,414.36
734,993.53
720,873.00
(14,120.53)
102.0%
679,378.16
687,625.00
98.8%
Miscellaneous Expenses
577.61
3,067.57
1,250.00
(1,817.57)
245.4%
11,570.21
-
100.0%
Depreciation Expense
116,100.00
116,100.00
116,100.00
-
100.0%
148,613.25
132,510.00
112.2%
Capital Outlay
-
-
110,000.00
110,000.00
0.0%
-
31,930.00
0.0%
Debt Service
1,672.00
2,983.92
24,260.00
21,276.08
12.3%
3,995.80
24,261.00
16.5%
Transfers -Out
55,000.00
55,000.00
55,000.00
-
100.0%
55,000.00
55,000.00
100.0%
TOTAL EXPENDITURES
323,047.65
1,149,336.24
1,249,333.00
99,996.76
92.0%
1,134,639.53
1,165,091.00
97.4%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(213,776.59)
10,381.13
(96,046.00)
106,427.13
2,789.20
(4,941.00)
Report created on. January 02, 2015 Pagel of 3
Prepared for City Hutchinson
U
UBS
tc
RP 38446 •City of Hutchinson •Business Service Account
Risk profile. Conservative
Return Objective. Current Income
Executive summary
as of December 31, 2014
Asset allocation review
Expected cash flow
Value on
% of
$ Thousands
1 213 112014 ($) portfolio
37
A Cash 2,548,402.33
18.53
31
Cash 2,548,402.33
18.53
B Fixed Income 11,201,201.79
81.47
25
Us 10,512,497.98
76.4618
International 688,703.81
5.01 n
C Equity 0.00
0.00
12
D Commodities 0.00
0.00
6
n
E Non -Traditional 0.00
0.00
F Other 0.00
0.00 a
0
. .. . . . . .Total
Portfolio $13,749,604.12
100%
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2015 2015
Balanced mutual funds are allocated In the 'Othercategory
Taxable income
Total taxable income: $176,795.27
Total expected cash flow: $176,795.27
Cash flows displayed account for known events such as maturities and mandatory puts.
Equity sector analysis
Credit quality of bond holdings
Value on % of
Effective credit rating Issues 1213112014 ($) port.
A Aaa1AAA1AAA 6 4,363,421.27 38.94
Portfolio does not contain applicable holdings - exhibit
a Aa/AA/AA 3 1,534,57208 13.64 A
intentionally left
blank.
C wwA 0 0.00 0.00 F
D Baa/BBB/BBB 0 0.00 0.00
E Non -investment grade 0 0.00 0.00
F Certificate of deposit 24 5,303,208.44 47.42 a
G Not rated 0 0.00 0.00
Total 111JU 33 $11,201,201.79 100°
Report created on. January 02, 2015 Pagel of 3
E
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile. Conservative
Return Objective. Current Income
SU 1 1 1 1 1 1 a ry Includes all fixed-rate securities In the selected porfollo. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
as of December 31, 2014
Bond overview Investment type allocation
Tota I q ua nt ity 11,123, 000
Total market value
$11,156,867.94
Value on
% of
Effective credit rating
Issues
% of
Total accrued interest
$44,333.85
6
4,363,421.27
Tax exempt l
B Aa/AA/AA
bond
Total market value plus accrued interest
$11,201,201 79
Investment type
Taxable ($)
deferred ($)
Total ($)
port.
Total estimated annual bond interest
$194,300.75
Certificates of deposit
5,303,208.44
0.00
5,303,208.44
47.34
Average coupon
1.76%
Municipals
1,534,572.08
0.00
1,5 34,572 08
13.70
Average current yield
1.74%
U.S. federal agencies
4,363,421.27
0.00
4,363,421.27
38.95
Average yield to maturity
1.42
Average yield to worst
1.42 %
Total
$11,201,201.79
$0.00
$11,201,201.79
100
Average modified duration
2.96
Average effective maturity
4.01
Credit quality of bond holdings
D Baa/BBVBBB 0 0.00 0.00
E Non -investment grade 0 0.00 0.00
F Certificate of deposit 24 5,303,208.44 47.42
G Not rated 0 0.00 0.00
Total 33 $11,201,201.79 100
Bond maturity schedule
$ Millions
3.0
22.8
2.5
2.0
1.5
1.0
0.5
00
Value on
% of
Effective credit rating
Issues
1213112014 ($)
port.
A Aaa/AAA/AAA
6
4,363,421.27
38.94
B Aa/AA/AA
3
1,534,572.08
13.64
C A/A/A
0
0.00
0.00
D Baa/BBVBBB 0 0.00 0.00
E Non -investment grade 0 0.00 0.00
F Certificate of deposit 24 5,303,208.44 47.42
G Not rated 0 0.00 0.00
Total 33 $11,201,201.79 100
Bond maturity schedule
$ Millions
3.0
22.8
2.5
2.0
1.5
1.0
0.5
00
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 20252025+Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on. January 02, 2015 Pagel of 2
1
1 1
r9
1!rw_�
.... E....
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 20252025+Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on. January 02, 2015 Pagel of 2
UBS
U
SIncludes all fixed-rate securities In the selected porfollo. Average
as of December 31, 2014
Summary of bond holdings
Maturity Est annual Current Yield to Yield to Modified
Year Issues Quantity income ($) yield (%) maturity (%) worst (%) duration
yields and durations exclude
Adjusted
cost basis ($)
Prepared for City tc Hutchinson
RP 38446 •City of Hutchinson •Business Service Account
Risk profile. Conservative
Return Objective. Current Income
Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
Unrealized
gain/ loss ($) Mkt. value ($) % of bond portfolii
2014
0
0
NA
NA
NA
2015
11
2,550,000
20,884.00
0.82%
0.40 %
0.40 %
0.39
2,550,000
4,251.84 2,560,846.59
2289A
2016
4
865,000
8,772.50
1.02%
1.12 %
1.12 %
1.83
865,000
-1,948.80 864,500.731
2.24%
2017
6
1,748,000
44,348.75
2.46%
1.08 %
1.08 %
2.22
1,781,807.25
17,954.30 1,817,640.13
��16.13i
2018
1
240,000
3,240.00
1.38%
1.98 %
1.98 %
3.66
240,000
-5,450.40 234,789.27102.1%
2019
6
2,327,000
49,645.50
2.13%
2.14 %
2.14 %
4.60
1,086,711.75
1,239,070.40 2,3 32,294 02
��20.85i
2020
2
1,500,000
34,200.00
2.29%
2.33 %
2.33 %
5.28
1,499,745
-3,560.00 1,501,291.251�13419%
2021
1
428,000
8,560.00
2.03%
2.26 %
2.26 %
6.31
421,853.06
-915.06 422,483.561M3.77
2022
0
0
NA
NA
NA
2023
0
0
NA
NA
NA
2024
2
1,465,000
24,650.00
1.69%
NA
NA
NA
1,464,750
-2,401.40 1,467,356.24��13>>i
2025
0
0
NA
NA
NA
2026
0
0
NA
NA
NA
2027
0
0
NA
NA
NA
2028
0
0
NA
NA
NA
2029
0
0
NA
NA
NA
2030
0
0
NA
NA
NA
2031
0
0
NA
NA
NA
2032
0
0
NA
NA
NA
2033
0
0
NA
NA
NA
2034
0
0
NA
NA
NA
2035
0
0
NA
NA
NA
2036
0
0
NA
NA
NA
2037
0
0
NA
NA
NA
2038
0
0
NA
NA
NA
2039
0
0
NA
NA
NA
2040
0
0
NA
NA
NA
2041
0
0
NA
NA
NA
2042
0
0
NA
NA
NA
2043
0
0
NA
NA
NA
2043+
0
0
NA
NA
NA
Other
0
0
NA
NA
NA
Total
33
11,123,000
$194,300.75
1.74%
1.42 %
1.42 %
2.96
$9,909,867.06
$1,247,000.88 $11,201,201.79
Report created on. January 02, 2015 Pagel of 7
E
Bond holdings - as of December 31, 2014 (continued)
Details of bond holdings
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile. Conservative
Return Objective. Current Income
Report created on. January 02, 2015 Page 2 of 7
Effective rating/
Est annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%B Modified
cost basis ($)/
Market
Mkt value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. g/I ($)
price ($)
Accr interest ($)
port.
11,123,000
1,76%
01/012019 NA
1194,300.75
1,42%
2.96
19,909,867.06
NA
$11,156,867.94
100
Total Bond Portfolio
1.74%
1.42%
$1,247,000.88
$44,333.85
$11,201,201.79
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%B Modified
cost basis ($)/
Market
Mkt value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. a/I ($)
price ($)
Accr interest ($)
port.
Maturing 2015
ALLY BANK UT US RT 00.9500 %
CD
248,000
095%
02/09/2015
2,356.00
0.53 %
0.11
248,000.00
100.046
248,114.08
2.22
MAT 02/09/15 FIXED RATE CD
095%
0.53 %
114.08
935.95
/UT
GOLDMAN SACHS BANK NY US
248,000
1 05 %
02/09/2015
2,604.00
0.54%
0.11
248,000.00
100.056
248,138.88
2.22
RT 01.0500 % MAT 02/09/15
1.05 %
0.54%
138.88
1,03447
FIXED RATE CD /NY
DORAL BANK PR RT 00.9500 %
CD
248,000
095%
02/10/2015
2,356.00
0.52 %
0.11
248,000.00
100.048
248,119.04
2.22
MAT 02/10/15 FIXED RATE CD
095%
0.52 %
119.04
923.04
/PR
GE CAP BK UT US RT 01.1000%1
5,000
1 10%
06/08/2015
1,265.00
050%
0.43
115,000.00
100.261
115,300.15
1.03
MAT 06/08/15 FIXED RATE CD
/UT
A
1.10 %
050%
300.1 5
I
72.78
I
A
BANK LEUMI NY US RT
CD
249,000
0.80%
06/15/2015
1,992.00
0.10%
0.45
249,000.00
100.318
249,791.82
2.24%
00.8000 % MAT 06/15/15 FIXED
080%
010%
791.82
87.32
RATE CD/NY
DISCOVER BANK DE US RT
CD
248,000
1 05%
06/15/2015
2,604.00
035%
0.45
248,000.00
100.318
248,788.64
2.23
01 0500% MAT 06/15/15 FIXED
1.05 %
035%
788.64
128.42
RATE CD/DE
I
BANK OF CHINA LTD US RT
CD
249,000
030%
06/18/2015
747.00
042%
0.46
249,000.00
99.943
248,858.07
2.23
00.3000 % MAT 06/18/15 FIXED
030%
042%
-141.93
401 13
RATE CD
EVERBANK FL US RT 00.5000 %
CD
248,000
050%
06/19/2015
1,24000
049%
0.46
248,000.00
100.005
248,012.40
2.22
MAT 06/19/15 FIXED RATE CD/FL
0.50%
0.49%
12.40
662.47
STATE BK US RT 00.5000 % MAT
CD
200,000
050%
06/26/2015
1,00000
049%
0.48
200,000.00
100.002
200,004.00
1.79
06/26/15 FIXED RATE CD
050%
049%
4.00
512.33
SALLIE MAE BANK UT US RT
CD
248,000
110%
08/10/2015
2,728.00
041%
0.60
248,000.00
100.419
249,039.12
2.23
01.1000% MAT 08/10/15 FIXED
1.10%
0.41%
1,039.12
1,083.73
RATE CD WT
Report created on. January 02, 2015 Page 2 of 7
E
Bond holdings - as of December 31, 2014 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile. Conservative
Return Objective. Current Income
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond
(MdylFitchlS&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port.
Maturing 2017
Effective rating/
MASSACHUSETTS DEPT TRANS
Aa3/AA4NR
TAX SRBRV BE/R/ 2.408
Est annual
010117 DTD 113011 IMA
Adjusted
FED FARM CREDIT BANK 04.875
Aaa/AAA/AA+
% of
NWNWNR
Underlying rating
1.32% 243
COMENITY BANK DE US RT
Effective Call date/
income ($)/
YTM (%B Modified
cost basis ($)/
Market
Mkt value ($)/
bond
(MdylFitchlS&P)
Quantity
Coupon
maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. all ($)
price ($)
Accr interest ($)
port.
Maturing 2015
SAFRA NATL BK NY US RT
CD
249,000
0.80%
08/17/2015
1,992.00
0.10% 0.63
249,000.00
100.436
250,085.64
2.24%
00.8000% MAT 08/17/15 FIXED
0.80%
0.10%
1,085.64
753.14
RATE CD/NY
Total 2015
2,550,000
0.82%
05/23/2015
$20,884.00
0.40% 0.39
$2,550,000.00
$2,554,251.84
22.89
0.82%
0.40%
$4,251.84
$6,594.75
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%B Modified
cost basis ($)/
Market
Mkt value ($)/
bond
(MdylFitchlS&P)
Quantity
Coupon
maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. qll ($)
price ($)
Accr interest ($)
port.
Maturing 2016
AMERICAN EXPRESS C NY US RT
CD
145,000
1 25%
08/09/2016
1,812.50
0.77 % 1.58
145,000.00
100.768
146,113.60
1.31
01.2500% MAT 08/09/16 FIXED
1.24%
0.77%
1,113.60
715.07
RATE CDINY
BMW BANK NORTH AME UT US
CD
240,000
095%
11/14/2016
2,280.00
1.16% 1.85
240,000.00
99.610
239,064.00
2.14%
RT 00.9500 % MAT 11/14/16
095%
1.16 %
-936.00
293.59
FIXED RATE CD /UT
CAPITAL ONE BANK U VA US RT
CD
240,000
1.00%
11/14/2016
2,400.00
1.21 % 1.85
240,000.00
99.610
239,064.00
2.14%
01.0000% MAT 11/14/16 FIXED
1.00%
1.21 %
-936.00
322.19
RATE CD/VA
FIRSTBANK P R SANT PR RT
CD
240,000
095%
12/12/2016
2,280.00
1.21 % 1.93
240,000.00
99.504
238,809.60
2.14%
00.9500% MAT 12/12/16 FIXED
095%
1.21 %
-1,190.40
118.69
RATE CD /PR
Total 2016
865,000
1.01%
11/06/2016
$8,772.50
1.12% 1.83
$865,000.00
$863,051.20
7.74
1.02%
1.12%
$-1,948.80
$1,449.53
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond
(MdylFitchlS&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port.
Maturing 2017
1.13 % 1.93
MASSACHUSETTS DEPT TRANS
Aa3/AA4NR
TAX SRBRV BE/R/ 2.408
NWNWNR
010117 DTD 113011 IMA
0.82% 1.93
FED FARM CREDIT BANK 04.875
Aaa/AAA/AA+
DUE 011717 DTD 010907 FC
NWNWNR
07172007
1.32% 243
COMENITY BANK DE US RT
CD
01.1500% MAT 06/19/17 FIXED
-801.00
RATE JUMBO CD IDE
500,000 2.41 % 01/01/2017
431,000 4.88 % 01/17/2017 11
200,000 1 15% 06/192017
12,040.00
1.13 % 1.93
510,599.41 102.520
2.35 %
1.13 %
2,000.59
21,011.25
0.82% 1.93
454,207.84 108.210
451%
082%
12,177.26
2,300.00
1.32% 243
200,000.00 99.600
1.15 %
1.32 %
-801.00
512,600.00 4.59%
6,020.00
466,385.10 418%
9,571.79
199,199.00 1 79
176.44
Report created on. January 02, 2015 Page 3 of 7
E
Bond holdings - as of December 31, 2014 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile. Conservative
Return Objective. Current Income
Report created on. January 02, 2015 Page 4 of 7
Effective rating/
Est annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%B Modified
cost basis ($)/
Market
Mkt value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. all ($)
price ($)
Accr interest ($)
port.
Maturing 2017
GE CAP BK UT US RT 01.7500 %130.000
1 75%
08103/2017
2,275.00
146% 2.53
130,000.00
100.745
1.17
MAT 08/03/17 FIXED RATE CD
M
1.74%
1.46%
968.50
T30,968.50
168.29
/UT
-
GE CAP RETAIL BK UT US RT
CD
247,000
1 75%
08/03/2017
4,322.50
146% 2.51
247,000.00
100.745
248,840.15
2.23
01.7500% MAT 08/03/17 FIXED
1.74%
1.46%
1,840.15
1,764.53
RATE CD WT
SUN NATL BK NJ US RT
CD
240,000
1 00%
10/03/2017
_
2,400.00
0.73 % 2.72
240,000.00
100.737
241,768.80
2.17
01.0000% MAT 10/03/17 FIXED
0.99%
0.73%
1,768.80
177.53
RATE CD /NJ
Total 2017
1,748,000
2.58%
04/16/2017
$44,348.75
1.08% 2.22
$1,781,807.25
$1,799,761.55
16.13
2.46%
1.08%
$17,954.30
$17,878.58
Effective rating/
Est annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%B Modified
cost basis ($)/
Market
Mkt value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. qll ($)
price ($)
Accr interest ($)
port.
Maturing 2018
ENERBANKITT USRT01.3500%
CD
240,000
1.35%
10/04/2018
3,240.00
1.98% 3.66
240,000.00
97.729
234,549.60
2.10%
MAT 10/04/18 FIXED RATE CD
1.38 %
1.98 %
-5,450.40
239.67
/UT
Total 2018
240,000
1.35%
10/04/2018
$3,240.00
1.98% 3.66
$240,000.00
$234,549.60
2.10
1.38%
1.98%
$-5,450.40
$239.67
Effective rating/
Est annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%B Modified
cost basis ($)/
Market
Mkt value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. qll ($)
price ($)
Accr interest ($)
port.
Maturing 2019
RIVERSIDE CACMNTYCOLGE
Aa2/NR/AA
500,000
2.35%
08/01/2019
11,725.00
1.93% 4.29
506,711.75
101.832
509,160.00
4.56%
TAX SRB BE/R/ 2.345
NR/NANR
2.30%
1.93%
2,448.25
4,885.42
080119 DTD 052914/CA
AMERICAN EXPRESS F UT US RT
247,000
2.15 %
11/13/2019
5,310.50
2.38 % 458-
0.00
98.965
244,443.55
2.19
02.1500% MAT 11/13/19 FIXED
RATE CD WT
A
r-
2.17%
2.38%
244,443.55
698.37
110
M
CIT BK SALT LAKE C UT US RT
CD
240,000
2.10 %
11/13/2019
5,040.00
2.32 % 4.59
240,000.00
99.009
237,621 60
2.13
02.1000% MAT 11/13/19 FIXED
2.12%
2.32%
-2,378.40
662.79
RATE CD WT
BARCLAYS BK DE US RT
CD
240,000
2.05 %
12/17/2019 mi
4,920.00
2.30 % 4.68
240,000.00
98.835
237,204.00
2.13
02.0500% MAT 12/17/19 FIXED
2.07 %
2.30%
-2,796.00
188.71
RATE CD IDE
Report created on. January 02, 2015 Page 4 of 7
E
Bond holdings - as of December 31, 2014 (continued)
Maturing 2019
AMERICAN EXPRESS C UT US RT
02.1500% MAT 12/18/19 FIXED
RATE CD WT
FNMA BOND 02.050 % DUE
123019 DTD 123014 FC
06302015
Total 2019
Maturing 2020
MASS ST GO CONSOL W TAX SR
B BE/R/ 2.090 050120 DTD
052814 /MA
FFCB BOND 02.375 % DUE
111020 DTD 111014 FC
05102015
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile. Conservative
Return Objective. Current Income
Effective rating/
428,000 2.00% 10/26/2021
y ,wv.vv
2.29%
Est annual
$-3,560.00
Adjusted
io
% of
Underlying rating
Est annual
2.26%
Effective Call date/
income ($)/
YTM (%B Modified
cost basis ($)/
Market
Mkt value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. qll ($)
price ($)
Accr interest ($)
port.
Accr interest ($)
port.
Maturing 2021
(Mdy/Fitch/S&P)
Quantity Coupon maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. qll ($) price ($)
Accr interest ($)
port.
CD
100,000
2.15%
12/18/2019
2,150.00
2.34% 4.67
100,000.00
99.113
99,113.00
0.89%
100.00
2.03%
2.26%
-915.06
2.17 %
2.34%
-887.00
NWNWNR
76.58
2.01 %
Aaa/NWNR
1,000,000
2.05%
12/30/2019 06/30/2015
20,500.00
2.09% 4.73
0.00
99.824
998,240.00
8.95%
NWNWNR
100.00
2.05%
2.09%
998,240.00
0.00
2,327,000
2.13%
11/16/2019
$49,645.50
2.14% 4.60
$1,086,711.75
$2,325,782.15
20.85
2.13%
2.14%
$1,239,070.40
$6,511.87
Effective rating/
Est annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%B Modified
cost basis ($)/
Market
Mkt value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. qll ($)
price ($)
Accr interest ($)
port.
Aal/AA+IAA+
500,000
2.09%
05/01/2020
10,450.00
2.08% 5.01
499,995.00
100.033
500,165.00
4.48%
NWNWNR
2.09%
2.08%
170.00
1,741.67
Aaa/AAA/AA+
1,000,000
2.38%
11/10/2020 11/10/2015
23,750.00
2.45% 5.42
999,750.00
99.602
996,020.00
8.93%
NWNWNR
100.00
2.38%
2.45%
-3,730.00
3,364.58
Total 2021
428,000 2.00% 10/26/2021
y ,wv.vv
2.29%
1-
2.33%
$-3,560.00
$5,106.25
io
Effective rating/
Est annual
2.26%
Adjusted
$1,545.56
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%B Modified
cost basis ($)/ Market
Mkt value ($)/
bond
(Mdy/Fitch/S&P)
Quantity Coupon maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. qll ($) price ($)
Accr interest ($)
port.
Maturing 2021
(Mdy/Fitch/S&P)
Quantity Coupon maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. qll ($) price ($)
Accr interest ($)
port.
FNMA NTS 02.000 % DUE
Aaa/AAA/AA+
428,000 2.00% 10/26/2021 01/26/2015
8,560.00
2.26% 6.31
421,853.06 98.350
420,938.00
3.77%
102621 DTD 072612 FC
NWNWNR
100.00
2.03%
2.26%
-915.06
1,545.56
8.94%
10262012
NWNWNR
100.00
2.01 %
NA
-2,420.00
4,555.56
Total 2021
428,000 2.00% 10/26/2021
$8,560.00
2.26% 6.31
$421,853.06
$420,938.00
3.77
2.03%
2.26%
$-915.06
$1,545.56
Effective rating/
Est annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%B Modified
cost basis ($)/ Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity Coupon maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. qll ($) price ($)
Accr interest ($)
port.
Maturing 2024
FHLB BOND STEP-UP 02.000 %
Aaa/NWAA+
1,000,000 2.00% 10/09/2024 01/09/2015
20,000.00
NA NA
999,750.00 99.733
997,330.00
8.94%
DUE 100924 DTD 100912 FC
NWNWNR
100.00
2.01 %
NA
-2,420.00
4,555.56
04092013
Report created on. January 02, 2015 Page 5 of 7
E
Bond holdings - as of December 31, 2014 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile. Conservative
Return Objective. Current Income
Effective rating/
Effective rating/
Est annual
Adjusted
Underlying rating
% of
YTM (%B Modified
Underlying rating
Effective Call date/
income ($)/
YTM (%B Modified
cost basis ($)/
Market Mkt value ($)/
bond
Accr interest ($)
(Mdy/Fitch/S&P)
Quantity Coupon maturity Call price ($)
Curr yield (%)
YTW (%) duration
Unreal. all ($)
price ($) Accr interest ($)
port.
Maturing 2024
1.74%
1.42%
$1,247,000.88
$44,333.85
FEDERAL HOME W BANK 01.000
Aaa/NAAA+
465,000 1.00% 11/26/2024 02/26/2015
4,650.00
NA NA
465,000.00
100.004 ff 465,018.60
4.17%
DUE 112624 DTD 112614
NR/NANR
100.00
1.00%
NA
18.60
452.08
STEP UP CALL
Total 2024
1,465,000 1.68% 10/25/2024
$24,650.00
NA
$1,464,750.00
$1,462,348.60
13.11
1.69%
NA
$-2,401.40
$5,007.64
Effective rating/
Est annual
Adjusted
% of
Underlying rating
Effective Call date/ income ($)/
YTM (%B Modified
cost basis ($)/ Market
Mkt value ($)/
bond
(Mdy/Fitch/S&P) Quantity Coupon
maturity Call price ($) Curr yield (%)
YTW (%) duration
Unreal. g/I ($) price ($)
Accr interest ($)
port.
11,123,000 1.76%
01/01/2019 NA $194,300.75
1.42% 2.96
$9,909,867.06 NA
$11,156,867.94
100
Total Bond Portfolio
1.74%
1.42%
$1,247,000.88
$44,333.85
$11,201,201.79
Report created on. January 02, 2015 Page 6 of 7