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cp08-14-1979 cHUTCH 1NSON CITY CALENDAR WEEK OF A„gitqt,12� TO -August , 18.9 1979 WEDNESDAY 7:00 A.M. - Civic Arena Board Meeting at Civic Arena 10:00 A.M. - HRA Meeting at Park Towers SUNDAY THURSDAY 8:00 A.M. - City Council Meets with Liquor Store Employees at City Hall Noon - Nursing Home Board Meets at Burns Manor 7:00 P.M. - Park & Recreation Board Budget Meetin; at City Hall MONDAY 2:00 P.M. - Utilities Commiss Meeting FRIDAY TUESDAY 11:45 A.M. - Downtown Develop- ment District Ad- visory Board Meet- ing in Auditorium (Lunch provided), 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 14, 1979 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend Maynard Johnson ,/3. Consideration of Minutes - Regular Meeting of July 24, 1979 and Special Meetings of July 26, 1979, August 1, 1979, August 3, 1979 and August 7, 1979 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. J(a) Consideration of Proposed Assessment Roll No. 74 ✓(b) Consideration of Proposed Assessment Roll No. 75 %/(c) Consideration of Proposed Assessment Roll No. 76 V(d) Consideration of Proposed Assessment Roll No. 77 (/(e) Consideration of Proposed Assessment Roll No. 78 Action - Motion to close hearing - Motion to reject - Motion to waive readings and adopt Resolutions adopting assessment rolls Public Hearing -9:00 P.M. f(f) Consideration of Industrial Revenue Bonds for Developers Diversified Action - Motion to close hearing 5. Communications, Requests and Petitions ,/(a) Consideration of Request for Dean O'Borsky to Attend 14th Annual Criminal Justice Institute on August 27-29, 1979 Action - Motion to approve - Motion to reject ,/(b) Consideration of Request by Freddie Harris to Sell Religious Books Door -to - Door in Hutchinson Action - Motion to approve - Motion to reject Lc) Consideration of Request by Ralph Hakel to Move Residential Garage Action - Motion to approve - Motion to reject Council Agenda August 14, 1979 6. Resolutions and Ordinances ✓(a) Resolution No. 6388 - Transferring $10,000 frdm Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt ✓(b) Ordinance No. 9/79 - Amending Section 10.05 E & F of Zoning Ordinance No. 464 of the City of Hutchinson, Entitled, Signs Action - Motion to reject - Motion to waive second reading and adopt 7. Reports of Officers, Boards and Commissions '/a) Building Official's Monthly Report - July 1979 Action - Order by Mayor received for filing v,(b) Minutes of Hospital Board dated May 15, 1979 and June 19, 1979 Action - Order by Mayor received for filing v(c) Minutes of Airport Commission dated July 26, 1979 Action - Order by Mayor received for filing ✓(d) Minutes of Park & Recreation Board dated July 11, 1979 Action - Order by Mayor received for filing Ae) Minutes of "Seniors Activity Center" Advisory Board dated July 10, 1979 Action - Order by Mayor received for filing ,/(f) Minutes of Downtown Development Board dated July 31, 1979 and August 7, 1979 Action - Order by Mayor received for filing 8. Unfinished Business ✓(a) Consideration of Recommendation from Nursing Home Board for Awarding Contract for Re -Roofing Work Action - Motion to reject - Motion to award contract V(b) Consideration of Payment of Additional Audit Fees for Year -Ending 1978 with recommendation of City Attorney Action - Motion to reject - Motion to approve additional payment -2- Council Agenda August 14, 1979 9. New Business Aa) Consideration of Amending City Ordinance, Section 235:15 entitled "Powers and Duties" for Hospital Board v Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for August 28, 1979 ,/(b) Consideration of Lease Agreement with Carlson Pharmacy in Hutchinson Medical Office Building Action - Motion to reject - Motion to authorize signing lease agreement J(c) Consideration of Request by Wm -James Auto, Inc. for Special Permit to Display New and Used Cars on Boulevard Action - Motion to reject - Motion to approve special permit /(d) Consideration of "Green Thumb" Employment Program Action - Motion to reject - Motion to approve application for "Green Thumb" employees (e) Consideration of Accelerated Pay Step for Patrolman Larry Aldape Action - Motion to approve - Motion to reject ✓(f) Consideration of Request for Employee Merit Increase In Police Department Action - Motion to approve - Motion to reject g Consideration of Updating the Uniform Building Code Action - VI(h) Consideration of Adjusted 1980 Assessment Agreement with McLeod County Assessor Action - Motion to reject - Motion to approve adjustment and authorize signing agreement J(i) Consideration of Application for Retail "On Sale" Non -Intoxicating Malt Liquor License for "Seniors Activity Center" Advisory Board Action - Motion to reject - Motion to approve and issue license -3- Council Agenda August 14, 1979 ,(j) Consideration of Adjusted Cost for Safety Glasses Action - Motion to reject - Motion to approve adjustment Consideration of Lease Agreement with Independent School District No. 423 for Civic Arena Action - Motion to reject - Motion to authorize signing agreement V/(1) Consideration of Setting Hearing for Federal Revenue Sharing Action - Motion to reject - Motion to set hearing for August 28, 1979 at 8:00 P.M. ,(/M) Consideration of Establishing Public Hearing Date Administratively for Planning Commission Items .114� Action - Motion to approve - Motion to reject 10. Miscellaneous , (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments ,/(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds J(b) Consideration of Claim submitted by Ailie Construction Co. Action - Motion to reject - Motion to pay claim 12. Adjournment -4- IF AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 14, 1979 5. Communications, Requests and Petitions ,/(d) Consideration of Request for Homer Pittman and Elden Willard to Attend .Minnesota Building Officials Association Southwest Region Meeting on August 15, 1979 Action - Motion to approve - Motion to reject ✓(e) Consideration of Request for Investigator Waage and Sgt. Kirchoff to Attend 14th Annual Criminal Justice Institute on August 27-29, 1979 Action - Motion to approve - Motion to reject ✓(f) Discussion on Sale of Liquor on Election Day by Velvet Coach Action - 7. Reports of Officers, Boards and Commissions ✓(g) Minutes of Transportation Board dated August 8, 1979 Action - Order by Mayor received for filing J(h) Minutes of Nursing Home Board dated July 19, 1979 Action - Order by Mayor received for filing 9. New Business J(g) Delete Item from Agenda ,V(n) Consideration of Application for Retail "On Sale" Non -Intoxicating Malt Liquor License for Hutchinson Elks Inc. Action - Motion to reject - Motion to approve and issue license ✓(o) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - :lotion to authorize extension of pay period - Motion to authorize discontinuance of service �(p) Consideration of Application for Retail "On Sale" Non -Intoxicating Malt Liquor License for St. Anastasia Catholic Church Action - Motion to reject - Motion to approve and issue license Agenda Addition August 14, 1979 /(q) Consideration of Establishing August 28, 1979 for Public Hearing Date on Tax Increment Finance Plan (Development Districts 1, 2 and 3) with recommen- dation of Downtown Development District Advisory Board Action - Motion to reject - Motion to accept report and set public hearing r/(r) Consideration of Merit Increases for Sergeants and Investigator In Police Department Action - Motion to approve - Motion to reject -2- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 24, 1979 1. CALL TO ORDER Mayor.Black called the meeting to order at 7:30 P.M., with the.following members present: Aldermen Westlund, Gruenhagen and Huntwork, in addition to Mayor Black. Absent: Alderman Peterson. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Richard H. Coston of the Seventh Day Adventist Church. 3. MINUTES The minutes of the Regular Meeting of July 1979 were approved as presented upon motion man Huntwork and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS 10, 1979 and Special Meeting of July 19, by Alderman Westlund, seconded by Alder - (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY IRA BRAUN Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Huntwork and carried unanimously, to approve reduced trash and refuse rate for Ira Braun. (b) CONSIDERATION OF REQUEST FOR MARLOW PRIEBE TO ATTEND APWA CONVENTION SEPTEMBER 22-27, 1979 After discussion, the motion was made by Alderman Huntwork to approve the re- quest for Marlow Priebe to at the APWA Convention. Seconded by Alderman Gruenhagen, the motion unanimously carried. (c) DISCUSSION OF ARCH STREET EXTENSION Mr. Ray Zimmerman, manager of the Farmers Elevator, appeared before the Council and requested improvements of a hard -surfaced extension of Arch Street east and then south to State Highway 22. He explained this would be beneficial for grain hauling to and from the new Farmers Elevator facility. He wondered if the City 4� I Council Minutes July 24, 1979 and County could work together on this project, with the assistance of funds available. Mayor Black informed Mr. Zimmerman this matter had been discussed with the County Commissioners approximately a month ago so they are aware of the prob- lem. There is no solution at this time, but the engineers were instructed to look into the situation and determine if any funds were available. City funds cannot be used outside the City limits. (d) CONSIDERATION OF REQUEST FOR FINLEY MIX TO ATTEND WATER POLLUTION CONTROL FEDERATION'S ANNUAL CONFERENCE ON OCTOBER 7-12, 1979 Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Gruenhagen and carried unanimously, to approve Finley Mix attendng the Water Polution Control Federation's Annual Conference. (e) CONSIDERATION OF REQUEST FOR SENIOR ACTIVITY CENTER TO HOLD STREET DANCE FOR SENIOR CITIZENS ON AUGUST 13, 1979 After discussion, Alderman Westlund moved to approve a street dance for senior citizens and to waive the permit fee. The motion was seconded by Alderman Huntwork and unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6378 = RESOLUTION AUTHORIZING ADMINISTRATION PLANNING AND ACTION RELATIVE TO DEVELOPING A PROPOSAL FOR WEST CENTRAL INDUSTRIES (SHELTERED WORKSHOP) Mayor Black explained the background of this Resolution. The West Central In- dustries in Willmar anticipates expansion of their services and has considered Hutchinson as a location since there are handicapped in the area without work opportunities. A meeting has been held with the school staff, West Central In- dustries, Mr. Plotz and Mayor Black to discuss the possibilities of a sheltered workshop in Hutchinson. The City Administrator and Superintendent of Schools need authorization to develop a plan for final approval by the School Board and City Council. Following discussion, Alderman Westlund made the motion to waive reading and adopt Resolution No. 6378 entitled Resolution Authorizing Administrative Plan- ning and Action Relative to Developing A Proposal for West Central Industries (Sheltered Workshop). Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) RESOLUTION NO. 6382 - RESOLUTION AUTHORIZING RELEASE AND SUBSTITUTION OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, the motion was made by Alderman Westlund, seconded by Alder- man Gruenhagen and unanimously carried, to waive reading and adopt Resolution -2- Council Minutes July 24, 1979 No. 6382 entitled Resolution Authorizing Release and Substitution of Securities to First National Bank of Hutchinson, Minnesota. (c) RESOLUTION NO. 6384 - TRANSFERRING,$110,000 FROM BOND OF 1979 FUND TO GENERAL FUND Following discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6384 entitled Transferring $110,000 from Bond of 1979 Fund to General Fund. The motion was seconded by Alderman Huntwork and car- ried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - JUNE 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF HUTCHINSON CINI!C...ARENA..BOARD DATED JUNE 20, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF TRANSPORTATION BOARD DATED JUNE 13, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED JUNE 19, 1979 AND JULY 2, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF BURNS MANOR MUNICIPAL NURSING HOME BOARD DATED JUNE 21, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST TO AMEND SIGN ORDINANCE 10.05 E AND 10.05 F OF ZONING ORDINANCE NO. 464 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED JUNE 26, 1979) Following discussion, the motion was made by Alderman Westlund to amend the sign ordinance and waive reading first reading of Ordinance No. 9/79 entitled -3- Council Minutes July 24, 1979 Amending Section 10.05 E & F of Zoning Ordinance No. 464 of the City of Hutchinson, Entitled, Signs and set second reading for August 14, 1979. Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) DISCUSSION OF REQUEST FOR OUTDOOR SWIMMING POOL REFERENDUM (DEFERRED JUNE 12, 1979) Joanne Mercer and Judy Kaiser reviewed the need for an outdoor swimming pool in Hutchinson. They pointed out the AAU, as well as the Jaycees and other groups, are in favor of a pool. A request was then made for the Council to secure an engineering firm to do a soil boring test and determine the cost of the project and then to put a referendum to vote in the spring of 1980. Mayor Black reported referendums for a police/fire station and school will be coming up for vote some time this fall. With that in mind, the logical ap- proach would be to hold a referendum for a swimming pool some time next year. When 1980 budget deliberations are made, the Council will consider putting funds into the budget for preliminary engineering or architectural work prior to a bond issue election. A citizens advisory committee would then be formed to study the issue and determine the type of pool wanted and the location. The Council would act on the recommendation, with the referendum being the last step in the process. An unidentified man asked what would be the earliest time for a referendum, assuming all of the above steps occurred. Mayor Black responded it would be late spring or summer of 1980. It was a question of timing. Mr. Mike Mercer asked for an informal poll among the Council members of their interest in this matter. He wondered if there was any way the people present at the meeting could leave with confidence that something would happen on the pool issue. Recreation Director Ericson reported he had contacted the Aquarius Swimming Pool Co. of Minneapolis. They would not submit an estimated cost of a pool until their firm had researched it further. The operating cost would depend on what is put into the pool. He further reported Glencoe's swimming pool had a maintenance cost per year of $7,000, with revenue of $3,500; Marshall's pool had a maintenance cost of $42,000, with revenue of $14,000. No company contacted would give a figure of cost for maintenance or construction. Judy Simons commented she swims year round in the high school pool, and there was no rush during winter for anyone to swim; however, in the summer the crowd was large. She further complained about the chlorine level or gas level used in the pool and asked if anything could be done about the matter. Mayor Black appointed Recreation Director Ericson to investigate the operation -4- Council Minutes July 24, 1979 of the high school swimming pool to determine if it is -being -operated -properly. An unidentified lady commented a soil testing was done five years ago when the outdoor pool referendum came up to a vote. Sally H`warg asked if there was any reason why a vote couldn't be taken by the Council at this meeting. It sounded to her that if the police/fire station and school district referendums failed to pass, nothing else would be allowed to go through. She questioned if 13 people present representing over 500 voters could be turned down by the Council. She then asked how much the pub- lic building and school district referendums would be. Mrs. Mercer remarked she would leave the decision to the Council on the type of pool to be built if the City feels it can afford an indoor pool, but the cost is less for an outdoor pool. Judy Simons referred to the last swimming pool referendum and cx>mmet'ted the voters on her end of town voted against it because°of the proposed -location. Since there isn't a maximum usage for an indoor pool, why consider it; an out- door pool is for fun. Shu -Mei Hwang concurred with the Council that the swimming pool issue would require much planning prior to a referendum. He wondered, however, if there was any reason why the committee could not be appointed in the next couple of weeks to determine what the town needs and the cost involved. There might be volunteers for the committee. It might take a long time to resolve the problem. Mayor Black remarked it would be disconcerting to appoint a committee and then have the Council reject the pool issue. He felt there would be ample time for a committee to form a recommendation. No figure has been determined yet for the public building referendum, but it is being worked on at the present time. Anyone is welcome to attend the public hearing on the 1980 budget. A decision will be made at a later date as to when a swimming pool referendum will be held. Mr. Mike Mercer thanked the Council for their cooperation. He stated he saw the need for a public building for the police, fire and school, and he knew the Council had some important decisions to make in the near future. He asked if the City were able to meet the obligations in the school and public services area, would the Council be willing to include funds in the 1980 budget to en- gage the necessary services for the pool. Mayor Black responded he was not ready to make a commitment on the pool issue. He will give'the matter consideration at the proper time, but there are many factors to be considered for the 1980 budget. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY WILLIAM SCHIEBEL WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION -5- Council Minutes July 24, 1979 Alderman Huntwork reported the Planning Commission had granted approval of a variance for William Schiebel, contingent upon the fence being located with- in the property line in accordance with the sketch. After discussion, the motion was made by Alderman Westlund, seconded by Alder- man Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6379 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 for Setback to Build Fence. (b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY CHARLES PEARSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was reported by Alderman Huntwork that the Planning Commission gave ap&0val to the conditional use permit, with the condition that said permit include"a new front and a paint job to the exterior of the building. Following discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6380 entitled Resolution Granting Conditional Use Pei=mit under Section 6.07, C-5 of Zoning Ordinance No. 464 to Allow Renovation of Non -Conforming Structure for Use As Wholesale/Retail Auto Parts Store. The motion was seconded by Alderman Gruenhagen and unanimously carried. (c) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY CHARLES PEARSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Huntwork reported it was the recommendation of the Planning Commission to approve the request for a variance, contingent upon the street in front of the building being striped to the specifications of the City Engineer. After discussion regarding available parking space, the motion was made by Alderman Westlund to waive reading and adopt Resolution No. 6381 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 for Off -Street Parking. Seconded by Alderman Gruenhagen, the motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR AMENDMENT TO ZONING ORDINANCE SUBMITTED BY WALTER TEICH WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Huntwork informed the Council the Planning Commission rejected the request for a zoning ordinance amendment as it was not in the best interests of the City and not in conformance with the Comprehensive Plan. Following discussion, it was moved by Alderman Westlund to accept the recom- mendation of the Planning Commission and reject the request for an amendment to the zoning ordinance submitted by Walter Teich. (e) CONSIDERATION OF HIRING LIQUOR STORE CLERK Council Minutes July 24, 1979 After discussion, Alderman Westlund moved to approve -.the employment of Mark Mortenson as liquor store clerk. The motion was seconded by Alderman Hunt - work and carried unanimously. (f) CONSIDERATION OF STREET LIGHTING FOR OAKWOOD ADDITION A petition was received from the property owners of Oakwood Addition in which they requested the installation of street lighting of their choice of style, and that the difference in cost for normal street light type installation and the proposed installation be assessed to the property owners of Oakwood Addi- tion. Following discussion, the motion was made by Alderman Westlund to approve the request for street lighting for Oakwood Addition, contingent upon approval of the Utilities Commission. Seconded by Alderman Gruenhagen, the motion unani- mously carried. (g) CONSIDERATION OF TREATMENT WORKS GRANT, STEP I The agreement for the Treatment Works Grant, Step I, in the amount of $66,675 was received by the City Engineer/Public Works Director. He requested author- ization to sign same and return it. After discussion, Alderman Westlund moved to authorize the signing of the Treatment Works Grant, Step I. The motion was seconded by Alderman Gruenhagen and carried unanimously. (h) CONSIDERATION OF FACILITIES PLAN STUDY, STEP I, BY RCM A contract has been received from RCM for the Facilities Plan Study, Step I, and it must be signed by the City prior to said study being conducted by RCM. Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Westlund and unanimously carried, to authorize the signing of the contract with RCM for the Facilities Plan Study, Step I. (i) CONSIDERATION OF CONTRACT AGREEMENT WITH STATE OF MINNESOTA FOR HOTELS AND MOTELS YEARLY INSPECTION Fire Marshal Field explained the contract agreement with the State of Minnesota, Department of Public Safety, for the yearly inspection of hotels and motels in the City of Hutchinson. The contract would entitle him to three weeks (120 hours) of training at a reimbursement rate of not exceeding $750.00. After discussion, the motion was made by Alderman Westlund to enter into con- tract with the State of Minnesota, Department of Public Safety, and to waive reading and adopt Resolution No. 6383 entitled Resolution Authorizing Entering -7- Council Minutes July 24, 1979 Into Contract with State of Minnesota, Department of Public Safety for Yearly Inspection of Hotels and Motels in Hutchinson. Seconded by Alderman Gruenhagen, the motion carried unanimously. (j) CONSIDERATION OF APPLICATION FOR CIGARETTE LICENSE FOR MCLEOD COUNTY AGRICULTURAL ASSOCIATION After discussion, the motion was made by Alderman Westlund, seconded by Alder- man Gruenhagen and unanimously carried, to approve the application and issue a cigarette license to the McLeod County Agricultural Association. (k) CONSIDERATION OF APPLICATION FOR RETAIL "ON SALE" NON -INTOXICATING MALT .F LIQUOR LICENSE FOR MCLEOD COUNTY AGRICULTURAL ASSOCIATION Following discussion, it was moved by Alderman Gruenhagen to approve the appli- cation and issue an "On Sale" Non -Intoxicating Malt Liquor License to the McLeod County Agricultural Association. Seconded by Alderman Huntwork, the motion unanimously carried. (1) CONSIDERATION OF POLICE PATROL ELIGIBILITY ROSTER The Hutchinson Police Civil Service Commission conducted oral examinations in June, 1979 for the position of Police Patrol Officer. A roster of eligible persons, with the ranking of candidates, has been submitted. It is the Com- mission's recommendation to hire Larry L. Aldape. After discussion, Alderman Gruenhagen moved to certify the roster and offer the position of Police Patrol Officer to number one on the list, namely, Larry L. Aldape. The motion was seconded by Alderman Westlund and carried unanimously. (m) CONSIDERATION OF REQUEST BY HUTCHINSON SCHOOL DISTRICT TO PAINT LIGHT POLE STANDARDS AT TENNIS COURTS At the time tennis courts were built at the high school, the City agreed in the original negotiations to assume responsibility for the installation and maintenance of lights on the courts. Since installation the light pole stan- dards have not been painted. The Hutchinson School District has requested the painting be done in the near future. Following discussion, the motion was made by Alderman Westlund, seconded by Alderman Gruenhagen and carried unanimously, to approve the painting of the light pole standards at the tennis courts. (n) CONSIDERATION OF RELOCATION PAYMENT FOR MR. & MRS. GARY PIEHL Administrative Assistant Plotz explained that Mr. & Mrs. Gary Piehl rented a house located in the proposed high rise site. The Federal Uniform Relocation 0 Council Minutes July 24, 1979 Act, adopted by HUD and the State of Minnesota, requires the City to pay re- location benefits to any renter. The Piehls are, therefore, eligible for a $4,000.00 relocation payment which can be applied to purchase of a house or for differential of rent -for another house. Since the entire grant was used to acquire the property for the high rise site, it was necessary for the City to stipulate it would pay the relocation benefits. The $4,000.00 payment to the Piehls would come out of the contingency fund. After discussion, Alderman Westlund moved to approve payment to the Piehls in the amount of $4,000.00 from the contingency fund. Seconded by Alderman Huntwork, the motion unanimously carried. (o) CONSIDERATION OF REQUEST FOR EMPLOYEE MERIT INCREASES IN PUBLIC WORKS DEPT. Following discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork and carried unanimously, to approve the merit increases for the em- ployees in the Public Works Department as recommended. (p) CONSIDERATION OF PLEDGED SECURITIES (MORTGAGES) WITH FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON The high bidder on 1979 bond money sales was First State Federal of Hutchin- son. It will be necessary for the Mayor and City Treasurer to be authorized to sign the Assignment of Mortgages agreement. After discussion, Alderman Westlund moved to authorize the Mayor and City Treasurer to sign the agreement with First State Federal. The motion was seconded by Alderman Huntwork and unanimously carried. (q) CONSIDERATION OF AIRPORT HANGAR DOOR REPAIR The 1979 budget for contract repairs and maintenance at the airport has ex- ceeded budget, but the hangar doors still have not been repaired. The request was made for Council to approve taking $3,500 from the contingency fund to pay for the repair on the airport hangar. Following discussion, the motion was made by Alderman Westlund to approve the repair of the airport hangar door, with the $3,500 taken from the contingency fund. Seconded by Alderman Huntwork, the motion carried unanimously. (r) CONSIDERATION OF RENEWING CITY EMPLOYEE GROUP INSURANCE CONTRACTS Administrative Assistant Plotz reported there are four types of insurance provided for City employees, and the group insurance contracts are due for renewal August 1 of each year. The Long Term Disability increased from 430,%/ $100 pay to 52c/$100, representing a 20% increase. A change in the Social Security caused a 12% increase in premiums eo the net increase only 8%. The -9- Council Minutes July 24, 1979 life insurance increased from 40(,,/$1,000 payroll to 46/$1,000, representing a 15% increase. The entire increase was due to many employees falling into another age bracket. There were no increases for health insurance or dental insurance. It was his recommendation to renew the contracts. After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen and carried unanimously, to renew the group insurance contracts. (s) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter sent to all delinquent water and sewer account holders. He then inquired if there was anyone present wishing to be heard regarding his/her account. There was no response. Following discussion, Alderman Westlund moved to discontinue service on July 30, 1979 for the following accounts if no payment was received by that date: 01-0125-5-00, 01-0320-0-00, 02-0125-0-00, 02-0450-6-00, 06-0505-2=00, 07-0305-5-00, 07-0845-4-00, 07-0905-5-00, and 42-0070-1-00. The motion was seconded by Alderman Gruenhagen and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported the Minnesota Municipal Board would be holding a public hearing for annexation of property owned by Richard Schmidt- bauer at 10:00 A.M. on Friday, July 27, 1979. Superintendent Birkeland requested a joint meeting with the School Board and City Council to discuss the bond issues for this fall. No date has been set for the meeting. Mr. Plotz reminded the Council of the Department Head meeting scheduled for Thursday morning, July 26, 1979, at 8:00 A.M. Consultant Clarence Simonowicz will be present at 8:30 A.M. to discuss alternatives for financing the proposed Holiday Inn motel. Also, there will be discussion of relocation for the park site and a purchase agreement for one parcel of property. The City has been informed by the cable television company in Hector that there will be a delay in receiving the electronics for the earth station. They plan to have it installed by September 1, 1979. (b) COMMUNICATIONS FROM NORMAN ZACHOW Mr. Norman Zachow asked if it would be possible for him to rent space for park- ing in the new cemetery land east of his property. He was told to submit a proposal to the City, stating his intentions, and to meet with the City staff regarding his proposal. -10- Council Minutes July 24, 1979 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:25 P.M., upon motion by Alderman Westlund, seconded by Alderman Hunt.:- work unt=work and unanimously carried. -11- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, JULY 26, 1979 The special meeting was called to order by Mayor Black at 8:30 A.M., with the fol- lowing present: Aldermen Gruenhagen and Huntwork in addition to Mayor Black. Ab- sent: Aldermen Westlund and Peterson. Also present were: Administrative Assistant Plotz and Personnel Coordinator Sitz. Discussion was given to a change in job description and classification for the Com- munity Services Officer. The motion was made by Alderman Huntwork to approve a change of job description and classification to Grade IV, Steps 1 through 6 for the Community Services Officer, with Mike Monge to be placed at Grade IV, Step 4, effective July 8, 1979. The mo- tion was seconded by Alderman Gruenhagen and carried unanimously. There being no further business, the meeting adjourned at 8:35 A.M. .�o JOB DESCRIPTION , TITLE: COMMUNITY SERVICE OFFICER II Adopted 7-26-79 IV DEPARTMENT: POLICE SUPERVISED BY: CHIEF OF POLICE SUMMARY: THIS IS WORK PROVIDING SUPPORT TO THE POLICE DEPARTMENT IN ROUTINE ENFORCEMENT AND IN EDUCATION, PUBLIC RELATIONS AND SAFETY PROGRAMS. DUTIES AND RESPONSIBILITIES 1. Enforces parking meter regulations. Issues citations for parking ordinance violations. Collects receipts for tabulating. 2. Provides animal control. Impounds unlicensed, stray and uncontrolled animals. 3. Patrols and observes City and school district facilities such as parks, playgrounds and campgrounds to provide security against vandalism. Issues verbal warnings. Notifies patrol officers when their assistance is needed. 4. Assists patrol officers in numerous situations in a support capacity: Responds to alarms, deals with accidents, traffic control situations, serves as police escort. Works with fingerprinting, tours of police station, Operation Identification, bicycle safety program, shoplifting control. Patrols sporting events, dispatches in office. 5. Provides emergency First -Aid training to schools, civic groups, employees of businesses and government entities, scouts, private groups, etc., on request. 6. Presents informative programs concerning Police Department functions and services to groups on request to increase public awareness and understanding of Police Department activities. 7.' Speaks to groups about safety problems and Police Dept. crime prevention programs. 8. May set up and teach a program sponsored by Minnesota Rescue and First -Aid Association to provide a 6 to 8 hour training course in CPR, choking, bleeding, burns, poison, diabetic problems, heat stroke and seizure emergency procedures. 9. May assist Civil Defense director with coordination of civil defense procedures. 10. Performs related duties as required. DESIRABLE QUALIFICATIONS Knowledge of operation of Police Department. Training and experience in First Aid, emergency procedures, safety procedures. Ability to develop rapport with the public. Good communications skills. Willingness to perform a variety of public safety—related duties. **There is opportunity in this position to coordinate and make more effective the efforts of the Police Department, Fire Department, Fire Department Rescue Squad and Volunteer Ambulance Service.** WORKING CONDITIONS Normally daytime hours on a varying schedule. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, AUGUST 1, 1979 Mayor Black called the special meeting to order at 8:00 A.M., with the following members present: Aldermen Westlund, Huntwork and Gruenhagen in addition to Mayor Black. Absent: Alderman Peterson. Also present: Administrative Assistant Plotz. Following discussion, the motion was made by Alderman Westlund to proceed with im- plementing the LAWCON Grant, including the authorization for Mayor and Administrative Assistant to sign the necessary agreements for property acquisition. Seconded by Alderman Huntwork, the motion unanimously carried. After discussion, Alderman Westlund moved to waive reading and adopt Resolution No. 6385 entitled Resolution Authorizing Substitution of Securities to First National Bank of Hutchinson, Minnesota. The motion was seconded by Alderman Huntwork and carried unanimously. Following discussion, it was moved by Alderman Westlund to authorize the Mayor and Administrative Assistant to employ the firm of Carl R. Pelton & Associates for the purpose of appraisals for the proposed fire/police station site in the amount of $3,500. Seconded by Alderman Gruenhagen, the motion unanimously carried. After discussion regarding the airport and a manager, the motion was made by Alder- man Westlund to rent the maintenance hangar to Mr. Jim Weckman of Glencoe and to pro- vide him with a commission on gas sales pursuant to the recommendation of the Airport Commission, to be effective August 1, 1979. The motion was seconded by Alderman Gruen- hagen and carried unanimously. There being no further business to come before the Council, the meeting was adjourned at 8:45 A.M. N MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL "- -FRIDAY, AUGUST 3, 1979 The special meeting was called to order by Mayor Black at 8:00 A.M., with the following present: Aldermen Westlund, Gruenhagen and Huntwork in addition to Mayor Black. Absent: Alderman Peterson. Also present were: Administrative Assistant Plotz, City Engineer/ Public Works Director Priebe, and Realtor Richard Peterson. Administrative Assistant Plotz reported on a meeting held August 2, 1979, at which time Winslow Chamberlain and Don Oleson of the Holiday Inn were present. It was reported by Mr. Chamberlain that the Holiday Inn will have a moratorium on all future franchise ap- plications as of August 1, 1979; however, he had requested a slot be reserved for Hutch- inson. A deposit fee of $55,000 must accompany the application, which is not refundable. Therefore, the major investors wish to be assured they should go ahead before investing this amount of money. Richard Peterson informed the Council that the Holiday Inn was satisfied with the acre- age of the downtown site, and they agreed to design the motel in accordance with the land available. Although the investors feel the downtown site is first choice, a second alternative location has been selected; namely, the Bonniwell property of 10.8 acres west of town. It would not require increment financing. Administrative Assistant Plotz remarked the Farmers Elevator did not want to put in side track as loading tracks would cost $100,000. At present they have the potential of hav- ing one track for the stacking of 50 cars. Mayor Black informed the Council he had researched the railroad situation and discovered their easement had expired. The railroad was put on Second Avenue as a result of two 20 -year franchises dated 1942 and 1946, which expired some time ago. Concern was ex- pressed that if the railroad were forced to abandon this area, they might also abandon the other railroad line, which would affect three or four businesses in town. The City has offered to trade land in the Industrial Park to relocate the railroad line for prop- erty in the motel site based on appraisals. The only problem seems to be the elevator site. The railroad looks favorably upon the project. The Mayor stated he felt hesitant about making any decision until some of the questions were answered regarding the rail- road. City Engineer/Public Works Director Priebe reported on a meeting held July 31, 1979 with Ray Zimmermann, elevator manager, regarding the railroad situation. He referred to a letter sent the Farmers Elevator and their response to it. It will cost the railroad $100,000 to put in a three track spur where the elevator is located, with the elevator paying the cost of the track. It would also cost the railroad $100,000 to construct the tie-in trackage north of the Crow River. The spur line would close off some of the elevator's present stacking ability; and they, therefore, requested the railroad to put in the track as a compromise. Administrative Assistant Plotz explained an alternative developed for an approximate $125,000 savings of cost, including relocation benefits, on the motel project. 3. Minutes `August 3, 1979 Realtor Peterson remarked the motel could be built with the railroad tracks left where they are, but they prefer them removed. The four lots where the tracks presently are would be used for parking and future expansion; however, they are not needed at this time. He then asked for a Resolution from the Council granting approval for the inves- tors to proceed on the basis of the recommendation approved by the Downtown Development District Advisory Board. Mr. Peterson further requested approval to retain the liquor store at its present location, subject to relocating the store if sufficient tax incre- ments are made available at a later time. After considerable discussion, it was moved by Alderman Westlund to waive the reading and adopt Resolution No. 6387 entitled Resolution Affirming Intent of the Motel Develop- ment Project. Seconded by Alderman Huntwork, the motion carried unanimously. The Hutchinson Area Chamber of Commerce and Hutchinson Ambassadors requested permission to hold the Great Bed Race on August 7, 1979 at 7:00 P.M., beginning on Harrington - Street to Linden Avenue. Following discussion, the motion was made by Alderman Westlund, seconded by Alderman~ Gruenhagen and carried unanimously, to approve the request to conduct the Great Bed Race. There being no further business to come before the Council, the meeting adjourned at 8:50 A.M. -2- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 7, 1979 The special meeting was called to order at 10:00 A.M. by Mayor Black, with the follow- ing members present: Alderman Gruenhagen and Mayor Black. Absent: Aldermen Westlund, Peterson and Huntwork. Also present were: Administrative Assistant Plotz; Mavis Geier, Burns Manor Nursing Home Director; and Roger Patch, Architect from Patch Erickson Madson, Inc. of Minneapolis. Mayor Black read Publication No. 2201, Advertisement for Bids for re -roofing work at Burns Manor. The following bids were then opened and read: The Busse Co._ Montrose, MN $88,225.00 Deduct $4,341.00 Ettel & Franz Co. St. Paul, MN 79,570.00 Deduct $4,300.00 Marty's Roofing & Sheet Metal Hutchinson, MN 59,928.00 Deduct $3,000.00 Patten Roofing Co. Winnebago, MN 77,850.00 Deduct $5,000.00 It was the recommendation of Mayor Black to refer the bids to the Nursing Home Board for review and recommendation to the City Council at their next meeting. There being no further business to come before the Council, the meeting was adjourned at 10:05 A.M. 11 PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, JULY 25, 1979 PUBLICATION NO. 2196 NOTICE OF HEARING ON PROPOSED ASSESSMENT PROJECT 78-03 ASSESSMENT ROLL 74 Hutchinson, Minnesota July 19, 1979 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M., on Tuesday, August 14, 1979, at City Hall to pass upon the proposed assessment for the improvement of: Southeasterly Drainage District Outlet by the construction of storm sewer and appurtenances. The proposed assessment against abutting property is on file for public inspection at my office. Written or oral objections will be considered at the hearing. An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the mayor or clerk of the City within 20 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the mayor or clerk. The total cost of the improvement is $182,225.25. ,a+-4 10 M City ClAerk PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, JULY 25, 1979 PUBLICATION NO. 2197 NOTICE OF HEARING ON PROPOSED ASSESSMENT PROJECT 78-03 ASSESSMENT ROLL 75 Hutchinson, Minnesota July 19, 1979 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M., on Tuesday, August 14, 1979, at City Hall to pass upon the proposed assessment for the improvement of: School Road and T. H. 7 West Drainage System Loren's Third Addition Drainage System Shady Ridge Road Area Drainage System by the construction of storm sewer and appurtenances. The proposed assessment against abutting property is on file for public inspection at my office. Written or oral objections will be considered at the hearing. An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the mayor or clerk of the City within 20 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the mayor or clerk. The total cost of the improvement is $372,445.60. City Cla'r'k PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, JULY 25,-1979 PUBLICATION NO. 2198 NOTICE OF HEARING ON PROPOSED ASSESSMENT PROJECT 78-01 ASSESSMENT ROLL 76 Hutchinson, Minnesota July 19, 1979 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M., on Tuesday, August 14, 1979, at City Hall to pass upon the proposed assessment for the improvement of: STREET FROM TO School Road Roberts Road T. H. #7 by the construction of curb, gutter, bituminous surfacing and sidewalk. The proposed assessment against abutting property is on file for public inspection at my office. Written or oral objections will be considered at the hearing. An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the mayor or clerk of the City within 20 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the mayor or clerk. The total cost of the improvement is $312,442.48. City Cl rk _el PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, JULY 25, 1979 PUBLICATION NO. 2199 NOTICE OF HEARING ON PROPOSED ASSESSMENT PROJECT 78-01 & 78-02 ASSESSMENT ROLL 77 Hutchinson, Minnesota July 19, 1979 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M., on Tuesday, August 14, 1979, at City Hall -to pass upon the proposed assestment for the improvement of: Rolling Oaks Service Drive Laura Avenue & Craig Avenue School Road from McDonald Drive to Robert's Road by the construction of curb and gutter, bituminous surfacing and sidewalk. The proposed assessment against abutting property is on file for public inspection at my office. Written or oral objections will be considered at the hearing. An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the mayor or clerk of the City within 20 -days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the mayor or clerk. The total cost of the improvement is $238,822.24. A41u h:l- City C1 ,tk PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, JULY 25, 1979 PUBLICATION NO.2200 NOTICE OF HEARING ON PROPOSED ASSESSMENT PROJECT 78-04 ASSESSMENT ROLL 78 Hutchinson, Minnesota July 19, 1979 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M., on Tuesday, August 14, 1979, at City Hall to pass upon the proposed assessment for the improvement of: T. H. 7 --East from L & P to East City Limits Extension in Loren`s Third Addition by the construction of sanitary sewer, watermain and appurtenances. The proposed assessment against abutting property is on file for public inspection at my office. Written or oral objections will be considered at the hearing. An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the mayor or clerk of the City within 20 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the mayor or clerk. The total cost of the improvement is $137,476.41. Public Notim YOUR RIGKT TO KNOW AND BE INFORMED OF THE FUNCTJONS OF YOUR - GOVERNMENT ARE EM- BODIED IN PUBLIC NOTICES In that sell -government charges all citLzens to be informed. this newspaper urges every citizen to read and study these notices. We strongly advise those citizens seeking further information to exercise their right to access to -public records and public meetings NOTICE OF PUBLIC HEARING ON A PRO- POSED PROJECT AND THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER THE MUNICIPAL IHOUS- TRIAL DEVELOPMENT ACT, MINNESOTA STATUTES, CHAPTER 474, AS AMENDED CITY OF HUTCHINSON. MINNESOTA NOTICE IS HEREBY GIVEN, that the City Council of -the City of Hutchinson. Minne sota, will meet on August 14. 1979, at 9:00 o'clock pm., at City Hall, 37 Wash- ulgton Avenue W. in the City of Hutch- inson, Minnesota, for the purpose of con. ducting a public hearing on a proposal that the City issue industrial development revenue bonds, in one or more series, under the Municipal industrial Develop- ment Act, Minnesota Statutes, Chapter 474, as amended, in order to undertake and finance, in whole or in part, a project within -the City in behalf . of Developers Diversified, Ltd., an Ohio limited partner- ship with authority to transact business in the state of Minnesota. The proposed Project will consist of the acquisition of land and the construction and equipping of a shopping center facility. The estimated total amount of the pro- posed bond issue is $8,600,000. The bonds and interest shall not be payable from not charged upon any funds of the he Cary other than the revenue pledged payment thereof, nor shall the City be sub- ject to any liability thereon. No holder or holders of any such bonds shall ever have the the right to compel any exercise taxing power of the City to pay the bonds or the Interest thereon, nor to enforce pay- ment against any property of the City. such bonds shall not constitute a charge, lien w encumbrance, legal or equitable, upon any property of the City. nor shall the same constitute a debt of the City within the meaning of any constitutional or stat- utory limitation. A draft copy of the proposed applica- tion to the Minnesota Commissioner of securities for approval of the project, to- gether with all attachments and exhibits thereto, is available for public inspection at the office of the City Clerk at City Hall, 37 Washington Avenue W., -in the City 01 Hutchinson. Minnesota, between the tours of 8:00 o'clock am. and 5:00 o'clock p.m., Monday through Friday. All persons interested may appear and be heard at the time and place set forth above. Dated: July 10, 1979. BY ORDER OF THE Ctllf COUNCIL at Gary D. Plotz. City perk DATE August 2, 1979 POLICE DEPARTMENT MEMORANDUM TO: Mayor Black and City Council FROM: Chief Dean M. O'Borsky SUBJECT: Criminal Justice Institute I would like to request authorization to attend the 14th Annual Criminal Justice Institute which will be held in Bloomington on August 2729, 1979. The 15 credits obtained will satisfy my continuing education requirements for this licensing period. I have applied for the attached scholarship which will be $50 less than the total tuition. �avzliiiuuirr� ZT,4we4oAdia 40 NORTH MILTON • ST. PAUL, MINNESOTA 55104 • (612) 227-8266 FRANK V. HARRIS,Director July 24, 1979 TO: ALL MINNESOTA LAW ENFORCEMENT OFFICERS The 14TH ANNUAL CRIMINAL JUSTICE INSTITUTE will be held at the Radisson South Hotel in Bloomington, Minnesota, on Monday through Wednesday, August 27-29, 1979. This course is a genuinely co-operative program composed of law enforcement officials, prosecutors, judges and defense attorneys, each working to ensure the fair administration of justice. Separate sessions just for law enforcement officials will be held, as well as joint sessions with the prosecutors, defense counsel and judges. Law enforcement sessions will include: search of third parties; war- rantless searches; car searches and a legislative update. This year, as for the past several years, a limited number of Scholarships are available through Attorney General, Warren Spannaus' office to police officers. The partial tuition scholarships go toward the cost of materials, Monday and Tuesday luncheons, meeting facilities, and coffee breaks. The scholarships do not include transportation or hotel rooms. In addition to the scholarship there is a $30.00 registration fee, payable to: Minnesota Continuing Legal Education. This fee must accompany the application for scholarship participation. CREDIT HAS BEEN APPLIED FOR FROM THE MINNESOTA PEACE OFFICERS STANDARDS AND TRAINING BOARD FOR 14 CREDIT HOURS. Apply for a scholarship by filling out the following and mail to: MINNESOTA CONTINUING LEGAL EDUCATION 40 North Milton Street St. Paul, Minnesota 55104 ATTN: Police Scholarships, Criminal Justice Course Scholarship Application FOURTEENTH ANNUAL CRIMINAL JUSTICE COURSE August 27-29, 1979 NAME Dean M. O'Borsky AGENCY NAME Hutchinson Police Department TITLE Chief of Police ADDRESS 31 Washington Ave. W., Hutchinson, MN 55350 TUITION $30.00 -- TOTAL ENCLOSED: Division of Minnesota State Bar Association I h�I ,�,67 8 91p>>� ' o ; pp, 1919 Wv� N e = '� _ - - ✓ �7.!%l� �QLG��27YLQ/C ,� 'L�/ CP -4k Aa lt� �N!9- bz sZ22�Z�2 XO0 - - 1wa ,e C,- C� _ixz�- t� ;vrir� at ✓ /e Ao -ru C� s a.� 933 fewc Orem sY7-2 z 3 z ayze i°✓ 'a �e, Ca&`. , fou AdVe 4 vnj i J i 1 i .��cedd,�e �c�ifud (612) 879-2311 CITY OF HUTC INSON 7 WASHINGTON AVENUE WEST fTCHINSON, MINN. 55350 MEMO August 7, 1979 TO: Mayor and Members of City Council FROM: Building Official - Elden Willard SUBJECT: Move Residential Garage Your approval is requested by Mr. Ralph Hakel, 525 Bluff Street, Hutchinson, Minnesota, to move an existing 18' x 20' garage from his property at the North 122' of South 231' of Lot 7, Blk. 3, North 1/2 City of Hutchinson, to adjacent property located at Lot 7, Blk. 3, Except the Northerly 221' thereof, North 1/2 City of Hutchinson, to meet all set -back requirements for the district and to be placed on a concrete slab foundation. The building is to be used as a residential garage. I recommend your approval of Mr. Hakel's request with the stipulation that Mr. Hakel repair or replace the two overhead garage doors, square and plumb the building after moving, paint exterior siding and doors and purchase all necessary permits prior to the work being done. Attached are pictures taken of existing garage and a drawing of the proposed site. Sincerely, CITY OF HUTCHINSON E1ci'en Willard ` Building Official pv attachments cc: Marlow V. Priebe Gary D. Plotz George F. Field Ralph Hakel i �/To Weser! ��T2 s ,Q age r'R� �6s e t� i a 6e rn v ✓ �' �i (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO August 9, 1979 TO: Mayor and City Council FROM: Elden Willard, Building Official SUBJECT: Regular Meeting Homer Pittman and I request your permission to attend the regular meeting of Minnesota Building Officials Association South West Region on August 15, 1979, 9:30 A.M. to 3:00 P.M. at Olivia, Minnesota. Respectfully, CITY OF HUTCHINSON `Elden Willar Building Official pv attachment cc: Homer Pittman -_oe. Minnesota Building Officials Association South West Region A G 9 N D A Time: 9:00 - 9:30 a.m. - RegibAkation, Aug. 15, 1979 Place: Sheepshed, Olivia, Minnesota 9:30 a.m. Call to Order Read & Approve Minutes of last meeting Treasurer -'a report Old Business New Business 1. Current status of StAte Bldg. Code 2. Current status of Association. 12:00 Q 1:00 Lunch ' 1:00 Field Inspection Problems Building Administration 3:00 Adjougnment Please notify James Lundberg, Meeker County Building Official, Court House, Litchfield, Minnesota 55355 or P phone (612) 693-00469 it you will be able to attend. N DATE POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Dean M. O'Borsky SUBJECT: Criminal Justice Institute August 13, 1979 I would like to request authorization for Investigator Waage and Sergeant Kirchoff to attend the 14th Annual Criminal Justice Institute on August 27-29, 1979. This is a good opportunity for them to obtain their needed continuing education credits. We have also obtained scholarships for them, so the tuition cost would be $30 each. PUBLICATION NO. lei_ - PUBLISHED IN THE HUTCHINSON _ .ODER ON FRIDAY, OCTOBER 10, 1975. ORDINANCE NO. 485 AMENDING SECTION 805 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED INTOXICATING LIQUOR, CHAPTER 340 M.S.A. ADOPTED BY REFERENCE Section 1. Section 805 of the 1974 Ordinance Code of the City of Hutchinson, entitled, Intoxicating Liquor, Chapter 340 M.S.A. Adopted by Reference is hereby amended to read as follows: Section 805:00. Chapter 340 M.S.A. September 11, 1973, Adopted by Reference. (Shown for reference and information only and not included as a part of this ordinance code) ORDINANCE NO. 446 AN ORDINANCE PROVIDING FOR AND REGULATING ISSUANCE OF "ON -SALE" LIQUOR LICENSES, ESTABLISHING FEES, CONDITIONS AND ELIGIBILITY REQUIREMENTS FOR PERSONS AND PLACES APPLYING THEREFORE, ANL PROVIDING PENALTIES FOR THE VIOLATION THEREOF. THE COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: Section I. Provisions of State Law Adopted. The provisions of Minnesota, Statutes, Chapter 340, are hereby adopted by reference to the definition of terms, application for license, granting of license, conditions of license, restricitons on consumption, provisions for sales, conditions of bonds, or licenses, hours of sale, distribution, and consumption of intoxicating liquor are hereby adopted and made a part of this ordinance as if fully set out herein, except as modified herein. ***Note: Administrative Section II through XII of this ordinance superseded by Section 806:00 et seq., Administration, and other applicable sections, separability, etc, of this code. Sentinn XTT_ T. shall hp cause for revocation of suspension of anv license issued under this ordinance if the licensee, his manager, or agent shall allow any live person to appear, or have reasonable cause to beliaye provide entertainment, to provide service, to act as hostess, manager or owner. or to serve as an employee in any capacity. For the purpose of this subsection the term "nudity" shall mean the showing of the human male or female genitals, pubic area or buttock or the human female breast includiLig the nin-ple with 1 ss than the fill npqua envPri ng; 1 rovi dg -6,, hnwey2x_ fr__ entertai m n . n urnones_onlvthe wearing of nasties shall constitute a full X Section XIV. P nal.iPs. Any person violating any provision of the ordinance is guilty of a penal offense and upon conviction thereof shall be Ir punished by a fine of not mre than $300.00 or iniprisonment for not more t•ir:n 90 days, or both, plus costs of prosect tion. Such penalty is in addition to any suspension or revocation which Tray be ordered :;y the Council. Adopted by the City Council this 11 day cf September, 1973. /s/ Leslie B. Linder /s/ Thomas E. Mealey Section 2. This ordins-» � shall take effect upon its Taas:age and publication. Adopted by the City Council this 23rd day of September, 1975. ATTEST: G. Fleetham, J . City Clerk M B. J. Black .. P1byor Section 800:45 Subd. 5. No employee of any licensee under eighteen (18) years of age, shall sell or serve non -intoxicating malt liquors. Subd. 6. No gambling or any gambling devices, prohibited by law, shall be permitted in any licensed premises. Subd. 7. Licenses shall be granted only to persons who are citizens of the United States and residents of the City of Hutchinson and persons of good moral character. Subd. 8. It shall be unlawful for any licensee or employee of such licensee, to permit or allow any minor to frequent or to loiter in licensed premises unless accompanied by his parent or legal guardian. Subd. 9. It shall be cause for revocation or suspension of any license issued under this ordinance if the licensee, his manager, or agent shall allow any live person to appear, or have reasonable cause to believe that any live person shall appear in any premises in a state of nudity, to provide entertainment. to provide service. to act as hostess, manager or this subsection, the term "nudity" shall mean the showing of the human - male or female genitals, pubic area or buttock or the human female breast including the nipple with less than the full opaque covering; provided, however, for entertainment purposes only the wearing of pasties shall constitute a full opaque covering. See ion 800:45. Hours of Sale. No sales of any non -intoxicating malt liquor shall be made between the hours of 1:00 A.M. and 8:00 A.M. any day except Sunday on which day no sales shall be made before 12:00 noon nor after 12:00 midnight. Ne sales e€ any aea-1Atexleatisg malt 11gsep shall be made between the heaps e€ 12 eleleek midnight and 7+99 eleleek a -m: an. any day emeept Sunday en wh}eh day ae sales shall be made between 12-9=eleek mldsigkt asd 12 eleleek seen. In addition, no sales shall be made during such hours as the polls are open for any ppimapy, geaeval er- speeial governmental elections. Section 800:50. Revocation or Suspension. The Council may grant or deny any such applications and if the same be granted, may be revoked or suspended by the Council at any time without a hearing and without notice to the licensee. Upon revoca- tion, no non -intoxicating malt liquor license shall be granted such licensee for a period of one year thereafter. Any violation of any provision or condition of this ordinance or any falsification of any statement in the application shall be grounds for revocation or suspension. No portion of the license fee paid intc the treasury shall be returned upon revocation or suspension. Section 800:55. Repeal and Prohibited Sale. Nothing hereunder shall permit ihe manufacture, sale or transportation, or keeping or having in possession. for File or transportation of, or taking or receiving or soliciting, any order for any liquor of a greater alcholic content than 3.2 percent by weight except for medicine, pharmaceutical or scientific purposes, and any such act is hereby- mage unlawful. Any violation of this provision upon any premises licensed hereane— shall,also constitute grounds for revocation: of the license and the same shall (- automatically revoked upon a conviction of the violation of this provision. '�5-- -t' Section 800. 0. Penalties. Ary person violating any provision of the ordinance is guilty of a penal offense and upon conviction thereof shall be punished bs a fine of not more than $300.00 or imprisonment for not more than 90 days, or both, plus costs of prosecution. Such penaltyis in addition to any suspension or revocation which may be ordered by the Council. Section 2. This take effect upon its passage and publication. Adopted by the City Council this 23rd day of Sept.eraber, 1975. D. J. Black MY Mor - - ATTEST: ' F G. Flee ham . Jr. City Clerk Fund. RESOLUTION NO. 6388 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000 is hereby transferred by the Liquor Store Fund to the General Adopted by the City Council this 14th day of August, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 4—&v" 1 11 bE 0. .._ i ,-_ 4Yprovai Expires Decerler 1979 FORM C-404 -- petmits issued (3-24-74,in month of i JULY 1979 U.S. DEPARTMENT OF COMMERCE .UREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 6103500 41 9 9999 085 8 81 LOCAL PUBLIC CONSTRUCTION 2d 0 MR ELDEN wILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST PLEASE Bureau of the Census RETURN 1201 East Tenth Street HUTCHINSON MN 55350 WHITE Jeffersonville, Ind. 47132 COPY TO If no permits were issued this month enter "X" in box and return form. 3 Section I –HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS, Item Build- Housing EXCLUDING ADDITIONS No. construction construction AND ALTERATIONS ings units (Omit cents) 7uild-ousing units (Omit cents) (a) (b) (c) (d) (f) (g) One -family houses, including Ysemidetached, row, and town 001 3 3 S 131,020 S J Two-family buildings 002 3 Three- and four -family buildings 003 W = Five -or -more family buildings 004 TOTAL (001-004) 094 3 3 131,020 Moved or relocated buildings 005 Mobile homes 300 5 5 – Section 11 — NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS Item construction (Omit cents) construction (Omit cents) Build- ings Rooms Build- ings Rooms (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 S = Other shelter 007 Section III — DEMOLITION AND RAZING Item PRIVATELY OWNED PUBLICLY OWNED Number Number OF BUILDINGS No. Buildings Housing units Buildings Housing units (a) (b) (e) (d) (e) One -family -houses, including ..I semidetached, row, and town 231 a N u w S Two-family buildings 232 o J W 5 Three- and four -family buildings 233 m CK Five -or -more family buildings 234 All other buildings and structures 240 Section IV — NEW NONRESIDENTIAL Item PRIVATELY OWNED PUBLICLY OWNED Number of Cost of construction Number of Cost of construction BUILDINGS No. buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 S S Churches and other religious buildings 009 Industrial buildings 010 1 158,641 -Parking garages 011 Residential garages and carports 012 4 10 996 Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings l 017 1 960,000 Stores and other mercantile buildings 018 Other nonresidential buildings 019 Structures other than buildings Fences 020 3 4,631 CONTINUE ON REVERSE SIDE 7—'z' Section"V - ADDITIONS, ALTERATIONS, AND CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 39 S 73,732 5 All other buildings and structures 022 11 291,731 2 1,779 Section VI - INDIVIDUAL PERMITS - $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential-nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, H, IV, and V because you could not classify them; " enter a dash under item number in column (a). Item No. Kind of buildingName and address of owner or builder Ownership Cost of construction Number of housing (Mark one) (Omit cents) units (a) (b) (C) (d) (e) Lynn Card Co. 010 Industrial Building Sever B. & June Knutson_ _ Private Sioux Hills Public Hutchinson, MN 55350 S 158,641 -- Minn. Conference of 7th Day Adventists _T 017 Maplewood Academy ZDD--ruYB- Road -------- ® Private School Building Minnetonka, MN 55343 Public 960,000 3 M Plant - Q'- Private Roof Repair & Insulate � 2ou1=fi-----�--- �`'�'- ❑ Public °^W 022 Industrial Building Hutchinson, MN 55350 250,000 _____ ❑ Private ❑ Public --------------- Private ❑ Public --------------------- ❑ Private ❑ Public ------------------- Private [� Public --------------- ❑ Private ❑ Public ---------------------- ❑ Private [] Public --------------------- ED Private ❑ Public Comments Name of person to contact regarding this report Telephone Elden Willard Area c187 umbec JExtension Title Building Official 6129--2311 26 FORM C-404 (1-29-78) J, ------- 9w HUTCHINSON CCnIUNTTY HOSPITAL May 15, 1979 Basement Large Conference Room - 5:30 PM Present: Jim Joyce, President; Norah Mullan, Secretary; Rev. David TJa.twick, Trustee; Joan Ewald, 'Trustee; Virgil Goebel, Trustee; Ken Gruenhagen, Trustee; Dr. Thomas Kleinkauf, Chief of Staff Others Present: Philip G. Graves, Administrator; Willard Rosenow, Assistant Administrator Absent: Rollie Balke, Vice President The meeting was called to order at 5:45 PM by President Joyce. Notion to approve the minutes of the April 17, 1979, meeting was made by Natwick. and seconded by Goebel. All in favor. Notion passed. Jan Conner, Medical Records Department Head, presented three medical audits and two nursing audits. Motion to accept audits by Natwick, seconded by Goebel. All in favor. Motion passed. Mr. Graves reviewed the statistical report. Census days continue over budget estimate on the medical wings, two -days less than budget on Mental Health, but only 39% of budget estimate for DeTox (Sub -Acute Care). Meetings are being held with West Central persomnzel and law enforcement officials from McLeod and Meeker Counties to discuss reasons for the minimal use of the DeTox services. Motion by Natwick, seconded by Goebel, to approve and authorize for payment the attached accounts payable listing in the amount of $390,139.92. All in favor. Notion passed. Motion by Gruenhagen, seconded -by Ewald, to approve an& authorize payment of the attached listing of accounts payable for the Medical Office Building in the amount of $2,623.43. All in favor. Motion passed. Reviewed th& financial reports. Revenue exceeds budget estimate by 2%. Expense is 1.9'1ounder budget. Mental Health Unit expenses exceed revenue by $1,400. Accounts receivable days outstanding total 54.5. Reviewed Medical Staff minutes, Director of Nurses and Education Coordinator's Report, Mental Health Unit Director's Report and Auxiliary Meeting Plimtes. New Business: a. Pharmacy: Notion by Natwick, to recommend to the City Council that approximately 700 square feet of space in the Medical Office Building be leased to Mr. Charles Carlson, Pharmacist, for a minhmn period of three years. Basic rent to be $7,000 per year, plus utilities, housekeeping and 'other' as stated in the lease. The hospital administrator is hereby authorized to execute the lease as soar as possible. Second by Goebel. All in favor. Motion passed. b. Telephone System: 1�btion by 'Ewald, to enter into a five year rental agreement with the Hutchinson Telephone Company to provide the hospital with an electronic switch system as previously presented. Seconded by Gruenhagen. All in favor. Notion passed. c. Patient Education Suite: Motion by Mullan to increase the amount of money authorized for completion of the construction of the Education Suite to a total of $15,000. Seconded by Goebel. All in favor. Notion passed. d. O.T. Door: Notion by Gruenhagen to authorize purchase of a Sound Master 8 Divider curtain to be, installed in the Occupational Therapy area. Seconded by Ewald. All in favor. Nbtion passed. e. Lang -Range Planning: Next planning phase to be discussed at the next Board Meeting. f. Medical Students and By Laws: Notion by Gruenhagen to authorize Gary Lamson and Larry Okerlund, 4th year medical students, to function in the hospital emergency room per recommendation of the Medical Staff. Seconded by Goebel. All in favor. Notion passed. Notion by Goebel to grant consulting staff privileges to Dr. James House and, Dr. Roby meson, Orthopedic Surgeons and courtesy staff privileges to Dr. James C. Block, Oral Surgeon. Seconded by Gruenhagen. All in favor. Motion passed. g.- "Bad Guys" Program: Notion by Goebel to enter into an agreement with Industrial Nbtivaticn, Inc. to provide a cost saving program for the hospital. The cost will be approximately $1,600 if demonstrated cost savings total this amount or wre. Seconded by Ewald. All in favor. Notion passed. h. Overtime Policy: Notion by Gruenhagen to adopt the 8 and 80 pay plan for all employees of the hospital. Seconded by Goebel. All in favor. Motion passed. i. Notion by Natwick to_send-flowers and a greeting tq Mrs. Graves at Fairview Hospital. Seconded by Mullan. All in favor. Motion passed. Graves informed the Board of a city council retreat to be held at the hospital on Wednesday, 2 -Jay 16, 1979. We have a time on their agenda for 4:00 R1. Any member who is able to attend is encouraged to do so. The Joint Commission on Accreditation of Hospitals will audit the hospital on June 20, 1979. All who can be present for the Governing Body Conference are encouraged to do so. Nbtion by Mullan to adjourn the meeting. Seconded by Ewald. All in favor. Meeting adjourned. Reppec ' tted, I and H. senow Assistant Administrator WM: lkz 6-14-79 6 HUTCHI14SO14 COMMU14ITY HOSPITAL BOARD OF DIRECTORS MEETING JUNE 19, 1979 5:30 PM - Large Basement Conference Room Present: Jim Joyce, President; Rollie Balke, Vice -President; Norah Mullan, Secretary; Reverend Natwick, Trustee; Ken Gruenhagen, Trustee; Joan Ewald, Trustee; Virgil Goebel, Trustee; Dr. Thomas Kleinkauf, Chief of Staff Absent: None Others Present: Philip G. Graves, Administrator; Frank Seivert, Controller; Darwin Clausen, Director of Non -Medical Services; Charlotte M. Block, Director of Administrative Services; Tom McMorrow joined the group at 7:30 PM. President Joyce called the meeting to order. Motion by Gruenhagen, seconded by Goebel, to approve the minutes of past meetings. Motion passed. Graves commented on the problem of the parking lot surface breaking up. Further information on this matter will be brought to the Board as it is received. The board reviewed the statistical report, accounts payable, financial statements, nursing report, education coordinator's report, mental health unit director's report, and auxiliary meeting minutes. The medical staff minutes were also reviewed. The decision of whether to modify the bylaws to permit practice of podiatrists was discussed. Several comments were made by Dr. Kleinkauf regarding the Medical Staff's "refusal to act." Considerable discussion followed. No definite decision was reached. Motion by Balke, seconded by Natwick, to approve payment of accounts payable.as presented. Motion passed. At this point the regular agenda was preempted to have Jan Conner, Medical Records Supervisor, present and review 3 nursing audits on viral gastroenteritis, diarrhea, nausea, vomiting; normal labor and delivery; normal newborn; and two medical staff audits on cerebrovascular acciaent and diabetes mellities. Motion by Ewald, seconded by Gruenhagen, to accept the nursing and medical audits as presented. Motion passed. Notion by Natwick, seconded by Ewald, to approve the auxiliary bylaws as presentea. Motion passed. Hew business: a. Leases: Motion by Goebel, seconded by Mullan, to recommend to the City Council that the hospital enter into the leases with Dr. James Block and Dr. James Felling as presented. Motion passed. Page 1 of 3 � �. t HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS MEETING New Business - continued b. Bylaws (governing board) JUNE 19, 1979 Motion by Natwick, seconded by Mullan to approve the Governing Bylaws as presented. Motion passed. Motion by Balke, seconded by Goebel that physicians assistants' privileges be clarified and identified in the Medical Staff Bylaws. Motion passed. c. Pharmacy in Medical Office Building: Motion by Natwick, seconded by Gruenhagen, to set rent for the pharmacy space in the medical office building at a fixed amount of $7,000.00 for a period of nine ti years for Mr. Chuck Carlson. Motion passed. Motion by Gruenhagen, seconded by Goebel, to place the word pharmacy as an addition to the medical office building sign i -n the front of the hospital. One vote against. passed. At this point in the meeting Tom McMorrow, planning consultant joined the group to discuss the action now needed for the long range planning activities. Three areas needed action - 1. Size of advisory committee 2. Who will be the members of the advisory committee 3. Setting date of first meeting. It was the concensus--uf the board members to appoint 20 people as the maximum number of members to serve on the committee with the appointments being 1 year terms. Motion by Natwick, seconded by Mullan to appoint the following people to the committee: Ken Runberg, Steve Hobbs, Jay Alrick, Don Popp, Dr. George Gordon, Chuck Warner, Merrill Bjork, Margaret Knutson, Mrs. Harold Repinger, Ken Merrill, Bob Otte, Virginia Beneke, Mavis Geier, Dr. Thomas Lyke, D.D.S., Neil Jensen, Clarice Coston, Ancher Nelson and a member of the hospital's auxiliary to be determined by the Auxiliary president. An alternate list was also developed. Motion passed. Motion by Natwick, seconded by Goebel, that the authority and responsibility of selecting from the alternate listing if the individuals selected by the Board cannot serve on the committee to the president of the board and the administrator. Motion passed. The dates for the advisory committee meetings selected are as follows: July 18, 1979 - page 2 of 3 first informational meeting to begin at 7:00 nm Motio HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS MEETING June 19, 1979 New Business continued: The first choice for the August meeting was set for August 22, 1979 with August 20, 1979, the second choice. Board members divided the names of the people chosen to participate on the advisory committee and each board member will personally contact those individuals by Wednesday June.25, 1979. d. Vacation Policy: Motion by Natwick, seconded by Gruenhagen, to approve the vacation policy as presented. Motion passed. (see attached) Motion by Mu.l.l.an,:iseconded:.by Bal ke, dud -to inclement weather the meeting be adjourned. Motion passed. r - The meeting was adjourned at 9:00 PM. Respectfully submitted, CharLotte M. Block, Director Administrative Services Recording Secretary Page 3 of 3 Norah Mullan, Trustee Secretary of the Board MINUTES AIRPORT COMMISSION THURSDAY, JULY 26, 1979 Members Present: Chairman Doug McGraw, Randy Buboltz, Jim Hanson, and Doug Hedin Members Absent: John Miller and Bruce Peterson Staff Present: Gary D. Plotz, Administrative Assistant The meeting was called to order at 7:15 P.M. for the purpose of interviewing James Weckman, Glencoe, for the position of airport manager/mechanic. Mr. Weckman stated he has been a certified A & P mechanic at Glencoe and has now incorporated his business. Lack of maintenance shop facilities at the Glencoe air- port has resulted in his interest in the Hutchinson facility. Mr. Weckman stated he would not desire to be the airport manager and would rather like to only rent the maintenance shop. He would be willing to pay $125 per month plus utilities and be available to pump gas approximately 40 hours average per week if he could obtain a few cents per gallon for the service of being on duty. Regarding insurance, Mr. Weckman stated he already has public liability insurance to the amount of coverages New Ulm Flight Service previously had. A motion was made and seconded to recommend to the City Council to rent the airport maintenance shop to Mr. James Weckman according to the following terms: 1. $125 per month, plus utilities for the purpose of operating a maintenance shop 2. Operator 40 hours per week 3. A commission for being available for pumping gas of 5C per gallon 4. Continuation of public liability insurance coverage, as per New Ulm Flight Service contract The motion was unanimously approved. The Airport Commission requested the City Administrator to review the selling price of aircraft fuel on a monthly basis and adjust upwards according to current prices of other airports. There being no further business, the meeting adjourned. PIINUTES Park 6 Recreation board - July 11, 1979 The Park & Recreation Board met with "Bud" Daggett, -Don Falconer, Dr. Chernausek, and Ward Haugen present. Also present were Fred Roberts, Superintendent of Public Works, Bruce Ericson, Recreation Director, Steve Jensen, -Recreation Coordinator, Dick Lennes, Director Central Administration Building, Jody Stoeffels of the Leader and .Grace Sanstead, Secretary. The minutes of the June meeting were read and approved by Chairman Daggett. Lloyd Schlueuter, Fire Chief was present and reported they had hired an architectural firm, T.K.D.A., on preliminary plans to build a new Fire and Police Station east of the Library. He asked the Board about Recognition Plaques for deceased Firemen in the Fireman's Park but was advised that that would have to be taken care of by the Fire Department. Mark C. Schnobirch attended the meeting and when ouestioned on how they ascertain which trees to mark for removal he said they go by stains on elm trees. He also spoke of trees for the School Road north of the river, and Mr. Daggett suggested going east to plant trees. Fred Roberts gave his report, reporting the arrival of a new 6 foot mower. So far they have not installed a drinking fountain at the Tartan Park. He reported ordering some unauthorized campers out of the West River Park. The Archery meet is set for Saturday and Sunday, July 14th and 15th. He suggested Putting in timers at the tennis courts as the lights are always left on, sometimes all night. Fred was to find out the cost of a timer, Mr. Haugen making the motion, seconded by Dr. Chernausek, unanimously accepted by the Board, tabled until next month to get Kathy McGraw's opinion on the tennis courts. Bruce Ericson gave his report. The preliminary application to obtain a grant for McDonalds Park has been submitted to the State Planning Agency. A group of citizens have presented a petition to the Council requesting an outdoor pool and he is to find out the costs of staffing and maintaining a Pool. A motion made by Ward Haugen, seconded by Don Falconer to brant permission for the District Cub Scouts to camp along the Crow River, June 16th and 17th of 1980. A animous vote followed by all members present. Mr. Falconer made a motion to accept Mr. Roberts's and Mr. Ericson's reports, seconded by Dr. Chernausek, and accepted by the Board. Mr. Lennes commented everything has gone more smoothly this year than any previous year at the swimming pool. There being no further business the meeting was adjourned at 1:15 by Chairman Daggett., the next meeting to be held August 1st at the North Jaycee Park. Respectfully submitted, Grace Sanstead, Secretary RECREATION DEPARTMENT MONTHLY REPORT FOR THE MONTH OF JULY - The summer program will be ending this week along with many of the adult softball leagues. We will be sending many teams into Distrect or State Tournaments. These include: - one entry to Men's B District Slowpitch - two entries to Men's C District Slowpitch - one entry to Women's B District Slowpitch - one entry to Women's C District Slowpitch - two entries to Men's Modified State Tournament - five entries to Men's B District Fastpitch - two entries to Men's A District Fastpitch - one entry to Men's B State Fastpitch - two entries to Girl's State Fastpitch (already played) - one entry to Boy's National Fastpitch Plans are now being made for fall programs. Registration information will be available by August 13th. During August we will be hosting three softball tournaments. 1) Men's B District Fastpitch - August 11, 12 2) Men's B State Fastpitch - August 18, 19 3) Men's Slowpitch - August 25, 26 Programs currently being considered for fall include Youth Football (flag and tackle), Youth Basketball, Youth Gymnastics, Youth Wrestling, Adult Flag Football, Broomball, Basketball, Bolleyball and Badmition. We are also looking into an extension of the swimming program throughout the school year. Respectfully submitted, Bruce Ericson TOTAL. REVENUE AS OF JUNE 3n, 1979 $ TOTAL EXPENDITURES AS OF JUNE 30, 1979 $ PROGRAM SUMMARYS FOR THE MONTH OF JULY JULY REVENUE -EXPENDITURES PROGRAM YEAR TO DATE REVENUE -EXPENDITURES $ $ 964.22 T -Ball $1391.00 $1313.68 457.46 Peanut I Baseball 838.00 571.07 7.00 1600.69 Peanut II Baseball 567.00 1713.81 61.00 1285.80 Babe Ruth Baseball 409.00 1519.80 Open Basketball (Winter) 71.92 6.50 12.60 Open Basketball (Summer) 14.00 20.47 3rd & 4th Grade Basketball 65.00 5th & 6th Grade Basketball 65.00 15.00 37.80 3 On 3 Basketball 180.00 120.68 45.00 Men's Broomball 2369.00 2376.00 Co-Rec Floor Hockey 120.00 15.29 167.00 36.60 3rd & 4th Grade Flag Football 267.00 36.60 5th & 6th Grade Tackle Football 200.00 52.20 Open Gym and Swim (Winter) 584.25 381.06 463.90 Mini Soccer 478.00 552.35 7.00 476.50 Kicks I & Kicks II Soccer 266.00 537.40 Junior Soccer 28.00 28.00 407.06 Pee Wee & Bantam Softball 403.00 617.06 526.10 Traveling Midgets Youth Softball 35.00 533.10 348.00 Junior Fastpitch Softball 994.00 863.35 344.25 184.00 Girl's Fastpitch Softball 442.25 304.00 176.62 Men's Slo-Pitch Softball Class "B" 870.00 693.32 288.63 Men's Slo-Pitch Softball Class "C" 1625.00 1201.13 254.25 Men's Church Slo-Pitch Softball 1155.00 926.05 Men's Invitational Tournament 30.00 120.00 Men's Modified Softball 580.00 487.60 225.00 518.17 Men's Fastpitch Softball 1800.00 1341.42 232.05 Women's Slo-Pitch Softball 1000.00 764.10 41.82 Women's Church• Softball 560.00 249.97 Women's Invitational Tournament 30.00 Co-Rec Softball 135.00 135.00 12.00 Crow River Fastpitch 58.50 18.30 16.50 Diamond Queens Softball 39.00 22.80 Water Carnival Tournament 40.00 427.00 2135.74 Swimming Lessons 5572.00 3267.84 740.05 590.90 Open Swim 1186.96 879.00 42.00 22.50 Youth Tennis 320.00 29.50 5.00 101.47 Track 92.00 544.83 105.00 Golf Lessons 119.00 105.00 395.25 540.85 Youth Special Events 612.75 587.85 Donations 45.00 MINUTES "SENIORS ACTIVITY CENTER" ADVISORY BOARD TUESDAY, JULY 10, 1979 The "Seniors Activity Center" Advisory Board met Tuesday, July 10, 1979 at 9:30 A.M. at the Activity Center in the Old Armory with Emma Lake presiding. Present were: Emma Lake Ruth Engel JoAnn Gehlen Norine Riesberg Dick Lennes Tom Stibal Bruce Ericson Minutes of the June 5, 1979 meeting were read and approved. The tabled motion of the May meeting pertaining to how the profits of the Board be used was amended to leave out the word "specific." The Treasurer's report was read and approved. It was reported there is $100.00 in Pass Book, $27.47 in checking account, and $15.95 in cash. Tom Stibal reported that the float was well received in the Water Carnival Parade on June 17, 1979. Pictures were taken for the record and copies given to the Barricks who provided the team, surrey and driver. - Bruce Ericson displayed a sample of the shirts the T -Ball Team the Board sponsors is wearing. He reported the team is in third place as of July and that they play at Lin- den Park Mondays and Wednesdays. Trophies will be given the winning teams at the end of the season. Mr. Ericson asked Emma,Lake as Chairman to come and present the trophies. Tom Stibal reported the Bingo Party on June 15 was well received, with $11.00 given in prizes and ice cream, cookies and coffee served. Another Bingo Party is planned for July 20. Chairman Emma Lake read a letter from Dick Lennes stating it is time for the Board's representative on the Community Services Board for the Elderly to be either reappointed, a new representative appointed or withdraw from the Board. A motion was made and carried that Norine Riesberg replace Tom Stibal as representative on C.S.B.E. It was noted Emma Lake represents the Council on Aging group on C.S.B.E. A discussion was held on the County Senior Citizen Picnic to be held August 8 at Gopher Campfire Grounds with Hutchinson Seniors serving as hosts. JoAnn Gehlen reported Jerry Dostal and Otto Wagner would be available for a dance. A motion was made and carried that the Senior Activity Board sponsor a street dance in front of the Old Armory on Monday, August 13, 1979, with music as suggested. The business meeting adjourned at 10:30 A.M. and a film was shown on "Coping with Change." The next meeting will be held August 7, 1979 at 9:30 A.M. in the Old Armory. Respectfully submitted, Norine Riesberg, Secretary '7: MINUTES DOWNTOWN DEVELOPMENT BOARD JULY 31, 1979 The meeting was called to order at 12:05 P.M. by Vice Chairman Stearns with the following members present: Don Glas, Dennis Hukriede, Tom O'Connell, Marlin Torgerson and Lloyd Torgrimson in addition to Vice Chairman Stearns. Ex -Officio members present were: Mayor Black and Clarice Coston. Consult- ant Clarence Simonowicz also attended. Councilmen present were Ken Gruen- hagen and Daniel Huntwork. MOTEL Vice Chairman Stearns turned the meeting over to Consultant Clarance Simonowicz who summarized his financial re -analysis of said project. He stated there are two possible alternatives which will reduce the total bud- get of the project thus needing less financing for the tax increment bonds. Alternative No. 1 - defer sale of the Hutchinson Liquor Store site until a later date. Alternative No. 2 - instead of purchasing the Burlington Northern property, negotiate a land exchange. He then summarized the bond issue. He stated the project is within $50,000 of being a feasible project capable of standing on its own feet not relying on the effects of inflation. Further cost reductions could be made by City financ- ing of staff and consulting services. He further stated tax increment feasibility could be achieved if the motel project would be combined with another project such as a high rise, -cold storage plant or a new bank or commercial development to produce an excess tax increment. Mr. Simonowicz recommended that the Committee request that the City Council adopt a resolution stating they are willing to proceed with the proposed hotel development if a financial sound tax increment financing plan could be achieved. Alderman Gruenhagen inquired if Mr. Eugene Daggett is considering building a new cold storage building. Mr. Simonowicz stated he is working on a lease at the present time. After several questions regarding relocation costs, Mr. Simonowicz explained how said costs are calculated. Discussion was held on the possibility of problems in purchasing the Burlington Northern property near the motel site because of the request by Farmer's Elevator Association to have a spur I ine, constructed to their new location. After further discussion, it was moved by Lloyd Torgrimson, seconded by Marlin Torgerson, to recommend that the Hutchinson City Council adopt a resolution stating: The City Council of the City of Hutchinson hereby reaffirms its interest in proceeding with the proposed hotel project. This interest is subject to the development of a financially sound tax increment financing plan which may include: 7— Downtown Development Minutes July 31, 1979 Page 2 A. Reduced initial cost of the project achieved through a delayed sale of the city liquor store and railroad negotiations which will involve land exchange rather than land sales. B. Combining the hotel project with a second tax increment project related to downtown activities which will produce a sufficient tax increment to justify both projects. Motion carried unanimously. LAWCON GRANT Mayor Black stated that the City has received a LAVICON Grant for park development in the area of the motel project. He further informed the committee that the City must match the funds received and also pay for relocation of residents and businesses in that area. He then stated the Council is taking a second look at the project because of the large amount of financing needed and asked for the committee's feelings on the project. Tom O'Connell inquired if the park development was part of the Park and Recreation Board's long range plan. It was indicated it was. Marlin Torgerson indicated he felt the park development would benefit the City in the future. Mayor Black stated that if we didn't proceed with this grant, we may not be able to receive another. After further discussion, it was the concensus of the Committee to proceed with the park development if financing could be worked out. There being no further business to come before the Committee, the meeting was adjourned at 1:00 P.M. MINUTES DOWNTOWN DEV. ADVISORY BOARD August 7, 1979 The meeting was called to order by Chairman Skip Quade at 12:06 P.M. with the following members present: Don Abbott, Don G1as, Dennis Hukriede, Marlin Torgerson and Lloyd Torgrimson in addition to Chairman Quade. Ex - Officio members attending were Mayor Black and Clarice Coston. Also at- tending were Consultant Clarence Simonowicz, Administrative Assistant, Gary -Plotz, City -Engineer, Marlow Priebe and Councilman Dan Huntwork. RETAIL DEVELOPMENT CENTER Chairman Quade turned the meeting over to Mr. Alberts with the A &-P Group. He stated he had attended a meeting of the Downtown Retailers Association of which several concepts had arisen. One was using the Leader property as a wing of the shopping center. Tied in with the wing going east and west toward Glen this would accomplish the use of existing building tied in with the new constuction and eliminate the east and west wing creating an additional 100 parking spaces. The banks concept consisted of building toward the old armory with a cir- cular drive to -the south border. The alley would be open from the -north to First Avenue thus this could become a covered mall. In the meantime, industrial -revenue bonds for a 200,000 square foot shop- ping mall on the edge of town were passed.. Earlier letters of intent for occupancy of 50% of the space had been re- ceived. eceived. Since the news of the revenue bonds being issued, this amount dropped to 10%. Mr. Alberts then went on stating he felt it was not feasible at the pre- sent time to go ahead with the plans for the downtown shopping center. Much time had been lost because of the inability of the City to make a firm commitment, problems with the bank and the lack of parking space. He also mentioned a portion of the S & L block possibility could be developed as the Leader showed interest in that location and rehabili- tation of the existing structure of the Leader could be a possibility. Mr. Clarence Simonowicz then stated all agreements between Mr. Alberts and the City have terminated. Mr. Lloyd Torgrimson asked if it wasn't possible to interest one large department store to locate in this area. Mr. Alberts replied when he had earlier talked to K -Mart, they were not interested. Mr. Quade then mentioned he had spent some time with people from Herber- gers and they would not be interested in locating downtown if there was another shopping center on the edge of town. , 4 DOWNTOWN DEVELOPMENT Page 2 August 7, 1979 Mr. Marlin Torgerson asked if the Downtown Development Board was still needed. Mayor Black stated he felt the input from this Board on the downtown park project was appreciated not only by himself but by the Council as well. Other projects such as the motel development and high rise development are continuing. MOTEL Mr.' Alberts stated 'applications for a combined Perkins Cake & Steak House and a Holiday Inn have been sent in,for the cold storage location. Quick action is expected. Mr. Simonowicz stated the railroad has presented somewhat of a problem. The estimated cost of the taking out and building of a spur so service could be continued was about $100,000. The elevator would also need three parallel spur tracks. He then went on to say permits are soon to be issued for $1,000,000 worth in the Industrial Park. By changing the tax increment district maybe both the hotel and the rail to the industrial park could come from bonds for financing with a reasonable amount of breathing room. It was then moved by Marlin Torgerson to instruct the staff and Consult- ant Simonowicz to prepare a tax increment financing plan encompassing both the hotel site and area necessary to construct new rail facilities in the industrial park. Seconded by Don Glas, the motion unanimously carried. HIGH RISE Mr. Alberts stated 'he has not yet received any word from HUD. He did say, however, there was a favorable report on the market study made by the HUD people. Mr. Simonowicz stated now there is no formal agreement with Mr. Alberts and the City concerning the high rise. Mr. Alberts -spoke in return stating the City agreed A & P would be the developer until such time HUD approves or rejects their application. There being no further business to come before the Board, the meeting was adjourned at 12:50 P.M. on motion by Lloyd Torgrimson and seconded by Marlin Torgerson. MINUTES TRANSPORTATION BOARD AUGUST 8, 1979 The Transportation Board met on Wednesday, August 8, 1979 at 12 o'clock noon in the City Council Chambers. Members present were Chairman Jack Kjos, Ken Gruenhagen, Russ Meade and Rick Johnson. Members absent were Emma Lake, Clarice Costen and Ron Jonas. Also present were Adm. Assistant Gary Plotz and Personnel Ooordinator Hazel Sitz. Chairman Kjos called the meeting to order. Minutes of the previous meeting were approved on a motion by Meade, seconded by Gruenhagen, unanimously carried. OLD BUSINESS (1) A staff report was read and discussed concerning interconnecting service which has been discussed earlier with the Minnesota Department of Transportation. It is presently planned by Mn/DOT that a weekday route to and from Minneapolis will be operational by about October 1, barring unforeseen problems. The route as planned would originate early each morning at New Ulm, serve towns on the way to Hutchinson and continue on Hwy 7 to the Minneapolis Greyhound Depot. A similar late afternoon return trip would also operate. This would be a one-year demonstration, funded 100% by Mn/DOT. Ridership must hold to a specified level in order to continue beyond the demonstration period. A second year of operation would require financial participation of the cities served. (2) Staff reported that during June and July the Senior Activities Center had purchased a total of $1,000 worth of 25� ride coupons to be distributed for the use of seniors under terms of the grant of the Activities Center. NEW BUSINESS (1) The Board reconfirmed its past policy of requiring that children under age 6 be accompanied by an adult when riding the bus. (2) A request was received from JoAnn Gehlen, Senior Activities Coordinator, for use of the Hutchmobile on Saturday, September 8, to transport seniors to a health fair to be held at the New Armory. She asked that a volunteer driver be used and that persons using the bus not be required to pay fares. She also stated that she does not have the financial means to see that fares are paid. She suggested that the Activity Center could pay for gasoline used instead. The Board discussed concerns about establishing a precedent in using volunteer drivers and in allowing unpaid rides. Problems with insurance and the terms of the transportation grant could result. The request was denied on a motion by Gruenhagen, seconded by Meade, unanimously carried. STAFF REPORTS (1) Ridership has remained at a higher level this summer than in previous years and a seasonal increase is expected with fall activities and cooler weather. Advertising to encourage early reservations for standing appointments will be done. (2) Driver's schedule will be changed somewhat to provide coverage through the entire noon hour beginning this fall. (3) The Transportation Board will be asked to review the proposed 1980 budget request as it is prepared for presentation to the City Council. Terms of the grant application which must be done this fall will also be reviewed. Meeting was adjourned at 12:55 p.m. H. Sitz, Acting Secretary AO( BURNS MANOR MUNICIPAL NURSING HOME Minutes- July 1979 The Board of Directors for Burns Manor Municipal Nursing Home convened at Burns Manor, Thursday, July 19, 1979, 12:00 noon; president Leslie Linder pre- siding. All members were present except Larry Graf and Ralph Westlund. A motion by E. Miller, seconded by K. Duehn, and carried approved the minutes of the previous meeting. A motion by K. Duehn, seconded by E. Miller and carried approved the bills as presented, a copy of which is attached to the rinutes on file and made a part thereof. The proposals from Madsen Agency and the Hutchinson Insurance Agency were presented and reviewed. The League of Municipalities, their insurance advisor, Mr. Bill Pettit having been consulted on an occurrence basis j.icy, E. Miller moved, E. Kuehl seconded and motion carried to accept the Hutchinson Insurance Agency's proposal The six month (January - July) financial report and budgeted accuracy was pre- sented by Wallace Kurth, financial advisor. The projected budget =s discussed. A motion by E. Miller, seconded by K. Duehn and carried accepted the report and thanked Mr. Kurth for his efforts. A motion by E. Miller, seconded by G. Dansera.0 and carried, directed the administrator to advise the City Council of the City of Hutchinson, that a tax levy for the operation of Burns Manor is not necessary at this time. The problem involving the care of the flower garden in front of the building was discussed. The Board of Directors reaffirmed its position regarding the maintenance of same, to be the responsibility of the Garden Club. A motion by E. Miller, seconded by K. Duehn and carried directed that a letter of appreciation be sent to the Garden Club, thanking them for their efforts and for the enjoyment derived by all from their project. The Administrator reported that the bids for re -roofing will be opene&-at the City Hall, Tuesday, August 7, 1979 at 10:00 a.m., instead of July 19, 1979• Following this meeting the Burns Manor Board of Directors will meet at 1200 p.a. at Burns Manor to accept or reject the bids. The Minnesota Department of Health Quality Assurance and Review Team will be at Burns Manor for the yearly review with four to six weeks. Repair and extension of the cements slabs and sidewalks in rear and front of building'will be necessary at a later date. E. Miller will view and advise on this project. Page 2 Minutes, July 1979 ! s Administrator, Mrs. Geier reported that she had been appointed and accepted to serve on the Hutchinson Community Hospital Advisory Board. The total hosplital program is to be attuned to meet the health care needs of the community. There being -no further business, meeting adjourned, to reconvene in the special, sessions Au:.ust 7, 1979, and for the regular monthly meeting, Thursday August 16, 1979 at the usual time and place. Respectfully submitted, I-Favis J. Z�eier,—S—ecretary ATTESTt EN Leslie Linder, President f G'� f August 14, 2979 B V Y _r4S MANOR MUNICIPAL NURSING HOME North High Drive Hutchinson, Minnesota 55350 Phone (612) 879-6071 The Board of Directors of Burns Manor Nursing Home at a 1:00 meeting on August 7, 1979: motion -made by Eldred Miller, seconded by Larry Graf, and carried to award the contract to Marty's Roofing and Sheet Metal, subject to City Coucil's approval, in the amount of $59,928.00. MAVI5 J. GE ADMINISTRATOR All Burns Manor Board members were present. Roger Patch Mavis J. Geier F- 41-11,1 BID TABULATION - BURNS MANOR RE -ROOFING, HUTCHINSON, MN Patch Erickson Madson, Inc., 2311 Wayzata Blvd., Minneapolis, MN, Architects Bids due 10:00 A.M., August 7, 1979 GENERAL CONTRACTOR BASE BID Alternate #1 Days Bid Sec. Busse Co. Montrose $88,225.00 -$4,341 120 bond Marty's.Roofing & Sheetmetal Hutchinson $59,928.00 -$3,000 40 " tte & Franz Co. St. Paul $79,570.00 -$4,300 120 " Patten Roofing Co. Winnebago $77,850.00 -$5,000 90 " Nieman Roofing Co. New Prague Rapid Roof Hutchinson Alternate 1: In lieu of 34" perlite foam insulation, provide 2-3/4" perlite foam insulation along with conforming depth wood blocking. Two addenda. 2 2 1 } 2 Council Minutes June 26, 1979 (n) CONSIDERATION OF ADDITIONAL AUDIT CHARGES BY CITY AUDITING FIRM In June, 1978 the City's auditing firm of Thorsen, Campbell, Rolando & Lehne quoted a figure of $10,750 to perform the 1978 City Audit. It was necessary for the firm to do some additional work which amounted to $3,722. The audit- ing firm would be willing to split the excess on a 50/50 basis, with the City owing an additional $1,861. Following discussion, the motion was made by Alderman Peterson to refer the matter to the City Attorney for examination of the June, 1978 letter of con- tract. The motion was seconded by Alderman Huntwork and unanimously carried. (o) CONSIDERATION OF CONCRETE WORK AT CIVIC ARENA The Hutchinson Civic Arena Board requested authorization for the expenditure of $2,860.00 for the removal and replacement of the concrete slab in the north- east entryway of the Hutchinson Civic Arena. No monies were included in the Civic Arena budget to cover this matter. After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Huntwork and unanimously carried, to approve the expenditure of $2,860.00 for concrete work at the Civic Arena. (p) CONSIDERATION OF HIRING THIRD TREE INSPECTOR The City Forester requested a third person be hired as tree inspector for the summer season, and he recommended Mary Schantzen for the position. Following discussion, Alderman Huntwork made the motion to approve the employ- ment of Mary Schantzen as tree inspector. Seconded by Alderman Gruenhagen, the motion unanimously carried. (q) CONSIDERATION OF RESIGNATION OF GERALD FISHER After discussion, the motion was made by Alderman Gruenhagen to accept the resignation of Gerald Fisher and to waive reading and adopt Resolution No. 6361 entitled Resolution of Appreciation. The motion was seconded by Alder- man Peterson and carried unanimously. (r) CONSIDERATION OF PERMANENT STATUS OF DIANE OLSEN Following discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the permanent status of Diane Olsen. -10- July 30, 1979 Honorable Mayor D.J. Black and City Council Members 37 Washington Avenue West Hutchinson, Minnesota 55350 J�uicl "nson Commun�oospilaf CENTURY AVENUE � utc�nson, AnESO& 55350 Honorable Mayor Black and City Council r1e11bers : TELEPHONE 612/587-2148 �3�-123gts6 M ' ti AUS o C N N lf� 02rA � At a recent Board Meeting, the Directors of Hutchinson Coity Hospital discussed the limitation for spending without prior City Council approval. The initial ordinance iea.s set in 1967, at the time the hospital carne under mzdcipal ownership. An amendment to the ordinance was made in 1974 that required "any single capital item of purchase of $2,500 or more shall first be approved by the City Council'.' After some discussion, the following motion was adopted for your consideration: Nation by Goebel to request the City Council to consider a.-,: modification in the existing ordinance as follows. From: "that any single capital item of purchase of $2,500 or more shall first be approved by the City Counncil." To: "that any single capital item of purchase of $10,000 or more shall first be approved by the City Council." Seconded by Ewald. All in favor. Motion passed. We thank you for any consideration that you might allow in. the above mentioned item, Should you have further questions regarding the matter, please do not hesitate to contact we. Sincerely, PGG:lkz "An Equal Opportunity Employer" Section 235:00 Section 235 - Hospital Board Section 235:00. Board Established. There is hereby continued, as heretofore established ---and created, a board to be known as the "Hospital Board of the City of Hutchinson," referred to sometimes in this Code as "Hospital Board" or as "Board." Section 235:05. Appointments and Terms. The Hospital Board shall consist seven members all of whom shall be residents and qualified voters this muriicipalI *Five (5) of said board members shall be appointed a term of five years, such to s to be of variant tenures so arranged that term of one member shall expire on t ast day of March of each year; howev , the first terms of said five board members sh be for one, two, three, four d five years respectively and thereafter said Board mbers shall be appoi for a term of five years. No board members shall serve for eriod to exc tuo consecutive five-year terms. The sixth member of said Board sha be t Chief of Staff of said hospital and the Yseventh member of said Board shall b ' Alderman so appointed by the Mayor. Vacancies arising in said board f any re on shall be filled for the unexpired n term in the same manner as or' anal appointme Board members shall be appointed by the Mayor, with the co ent of the Council. d members shall serve without compensation. Upon . ous approval of the Board, 'vidual Board members will be entitled reimbursement for any expenses which may incur in the course of carrying out official Board business. The Council by a four - fifth ( majority vote, remove any member of the Board from o e by reason of m W easance or misfeasance in office, or if said Board member has come 44�pacitated to hold office, or cease to be a resident of this municipality. Section 235:10. Organization. The Board shall annually elect from its member- ship, a President, Vice -President and said Board may provide and adopt its own organization, rules of procedure and regulations as it deems necessary. The President shall preside at all meetings of the Board and shall sign, with the Secretary, all contracts, orders and other documents to be executed by the Board. The Vice President shall perform the duties of the President in the absence or disabilityof that officer. The Board may prescribe such additional powers and duties for its officers as may be consistent with the provisions of this ordinance. Vacancies in any of said offices shall be filled for the unexpired term of the vacated officer. �i Section 235:15. Powers and Duties. The Board shall have full and exclusive control and management of any hospital owned by this municipality, and all hospital grounds and appurtenances thereto and all apparatus, equipment and material of every nature used in the operation of said hospital. The Board shall adopt all necessary rules and regulations for their own guidance and for the proper management and operation of said hospital and for the admission of patients thereto. The Board shall fix the fees and charges for all hospital services, all of which shall be certified to the Council as soon as they are adopted. It shall be the duty of the Board to see that all fees and charges becoming due to said hospital are properly collected. The Board may contract and purchase all necessary equipment, apparatus and supplies; Provided. however. that anv single capital item of purchase of $2.500.00 or more shall first be approved by the Council. Section 235:20. Superintendent and Other Fnployees. The Board shall have the power to hire a Superintendent and it shall also have the power to discharge said Superintendent at any time at its discretion. The compensation of said Superintendent shall'be determined by the Board. July 30, 1979 Honorable Mayor D.J. Black and City Council Members 37 Washington Avenue West Hutchinson, Minnesota 55350 1/� (linsonCCommuniXtoopilal CENTURY AVENUE _74k&SOn-I w1hWO& 55350 Honorable Mayor Black and City Council Members: TELEPHONE 612/587-2148 The Hutchinson Community Hospital Board of Directors recently reached an agreement with Carlson Phanmacy to rent approximately 700 square feet of space in the new Hutcbjmon Medical Office Building. Mr. Carlson's attorney and Mr. Schantzen, the City Attorney, have prepared the lease agreement for your final approval and signature. The Governing Board of the Hospital bas set the conditions of the lease and hereby sues the following recommendation to you: 'Tbtion by Natwick to recommend to the City Council that approximately 700 square feet of space in the Medical Office Building be leased to Mr. Charles Carlson, Pharmacist, for a minim n period of three years. Basic rent to be $7,000 per year, plus utilities, housekeeping, and "others" as stated in the lease. Hospital administrator is hereby authorized to execute the lease as soon as possible. Seconded by Goebel. All in favor. Tbtion passed." We thank you for your consideration in the above matter. Should you have any questions, please do not hesitate to contact me. Sincerely, SINSON C %HOSPITAL G. avec Administrator q -_k "An Equal Opportunity Employer" L E A S E THIS LEASE, made this 1st day of October, 1979, by and between the City of Hutchinson, Hutchinson, Minnesota (hereinafter called "CITY") and Charles D. Carlson (hereinafter called "TENANT"). W I T N E S S E T H: That the City in consideration of the rents and cove- nants hereinafter mentioned, does hereby Demise, Lease and Let unto the Tenant and the Tenant does hereby hire and take from the City the following described premises located in the City of Hutchinson, County of McLeod, State of Minnesota. That portion of the Hutchinson Medical Office Building located at Highway 15 South, Hutchinson,•Minnesota 55350, -con- sisting of 750 square feet, more or less, in accordance with - Exhibit A attached and made a part hereof. TO HAVE AND TO HOLD THE SAID PREMISES without any liability or obligation on the part of said City of making any alterations, improvements or repairs of any kind on or about the said premises except as provided herein for the term of 36 consecutive calendar months, commencing the first day of the month following completion of the work and ending 36 consecutive months thereafter unless extended or sooner terminated as herein- after provided. ARTICLE I. RENT The Tenant shall pay to the City without demand, as base rent for the leased premises, the sum of $7,000.00 per annum payable in equal monthly installments of $583.34 in advance on or before the first day of each month during the term hereof. Delivery of possession prior to the com- mencement date shall obligate Tenant to pay a rent on a pro rata basis calculated on a ratio of the actual number of days of the actual or constructive possession by tenant of the premises to the total days in the month in question. -1- The tenant agrees to pay the following items to the following persons as additional rent under this Lease: (1) to the County Treasurer of McLeod County, and to any other governmental official authorized by law to collect ad valorem taxes levied on the leased premises or on the privilege of using the same, the full amount of all such taxes due and payable during the term of the Lease. (2) to the City the actual cost to the City per month on the first day of the month immediately fol- lowing occupancy and on the first day of each month thereafter to and including September 30, 1982, to reimburse the City for a portion of all special as- sessments levied or to be levied against the leased ~ premises due and payable during the term of this lease and for furnishing such utility service for the leased premises and common area when due and payable during the term of this Lease and for the maintenance and other services that may be obtained from the City. Delivery of possession prior to the commencement date shall obligate Tenant to pay additional rent on a pro rata basis calculated on the ratio of the actual number of days of the actual or constructive posses- sion by the Tenant of the premises to the total days in the month in question. ARTICLE 2. USE AND MAINTENANCE During the lease term, the Tenant will utilize the leased premises to the extent and so long as is reasonably feasible for the furnishing of pharmaceutical services to the residents of the City, the sur- rounding area and others; and will at its own expense keep the leased premises and all parts thereof, on the inside and exterior, in good repair and good operating condition and in as safe condi- tion as its operations will reasonably permit, making all repairs thereof of which may be necessary for this purpose, provided that the Tenant may ask the City to perform such services for it and agree to pay for them. Tenant further agrees to engage solely in the sale of pharmaceuticals, medical appliances and other health related items, and not to inventory or sell mer- chandise that is normally sold in the Auxiliary Coffee & Gift Shop. The City and the -Tenant agree that the leased premises shall be maintained as follows: (1) When internal or external repairs or main- tenance are required for the leased premises which are not covered by insurance, the Tenant will pay only so much of the cost thereof as re- lates to the leased premises and 5% of the cost thereof which relates to the common use and public areas and equipment. For the purpose of this lease, the roof and outside walls of the building shall be considered common use areas. -2- (2) The City will provide adequate parking space and parking lot maintenance, snow removal, lawn maintenance and other services as may be mutually agreed upon for the leased premises. in addition, the City will provide one parking space near the entrance designated specifically for the pharmacist tenant only. (3) The City shall provide and the Tenant shall pay for the heat, water, and air conditioning for the leased premises at the times and temperatures customary in the pharmacy and shall provide thermo- stats on the leased premises to be controlled by the Tenant subject to any governmental regulations prohibiting such control. (4) The Tenant shall pay for all electricity and telephone services on the leased premises, and the City shall install separate meters on the leased premises for such electrical services. ARTICLE 3. MODIFICATIONS Tenant may from time to time, only with the approval of the City, make any additions, modifications or improvements to the leased premises subject to any zoning or building code or restrictions of the,City, that it may deem desirable and that do not adversely affect the structural integrity of the building. Additions, modifications or improve- ments made by the Tenant shall become part of the leased premises and the property of the City, subject to the provisions of this Lease. ARTICLE 4. POSSESSION AND TERM Except as herein- after provided, City shall deliver possession of the leased premises in the condition required by this lease upon or before the date hereinabove specified for commencement of the term, but delivery of possession prior to such commencement date shall not affect the expiration date of this lease. The rentals herein reserved shall commence from the date when possession of the premises is delivered by City to Tenant. ARTICLE S. NON -LIABILITY OF CITY City shall not be liable for any damage for failure to furnish heat, air condition- ing, or water, electricity, or other services by reason of break- downs, the necessity for repairs for improvements of such services due to fire, explosion or any cause beyond City's reasonable control; nor shall City be liable for any personal injuries, -3- death or damage from any cause about the leased premises or the building wherein same are located, including the parking area, and without limiting the generality of the foregoing any personal injuries, deaths, or damage resulting from the use of escape of gas, water, steam,electricity, air conditioning or other agency, unless caused by the negligence of City, its agents or employees. ARTICLE 6. CARE OF PREMISES Tenant agrees: (1) To keep the leased premises in as good a condi- tion of repair as they were at the time Tenant took possession of same, reasonable wear and tear and damage from fire and other casualty for which insur- ance is normally procured excepted. (2) To keep the leased premises in a clean and sanitary condition. (3) Not to commit any nuisance or waste on the leased premises, or throw any foreign substances in plumbing facilities. (4) If Tenant shall fail to keep and preserve these premises in the state or condition required by the provisions of this Article, the City may, at its op- tion put or cause to be put into the condition and state of repair agreed upon, and in such case, the Tenant, on demand, shall pay the cost thereof. (5) Tenant agrees to abide by such rules and regu- lations as may be reasonably promulgated by City. Tenant shall erect no signs on the leased premises without written permission of City. ARTICLE 7. UNLAWFUL USE Tenant agrees not to commit or permit any act to be performed on the premises, or any omission to occur which will be in violation of any statute, regulation or ordinance of any governmental body, or which will prevent City from securing insurance on the premises. If Tenant's activities cause an increase in City's insurance cost, City may make a sur- charge to Tenant for such excess cost upon receipt of invoice from insurance company; Tenant will pay such excess cost to City within 30 days from receipt of surcharge notice by City. Tenant shall not disturb other occupants of the building by making any undue or unseemly noise or otherwise and shall not do or permit to be done in or about the leased premises anything which will be dangerous to life or limb. -4- ARTICLE 3. PROPERTY INSURANCE The City will procure policies of insurance and continuously maintain them in effect from the occupancy date to the expiration or earlier termination of the term of the lease, against such risks and in such amounts as are customary for a prudent owner of comparable properties. Without limiting the generality of the foregoing provision, the City shall specifically maintain direct damage insurance covering the following risks of loss: (1) Fire (2) Extended coverage perils (3) Vandalism and malicious mischief (4) Boiler -explosion on replacement cost basis in an amount equivalent to the full in- surable value thereof. "Full insurable value" shall include the actual replacement cost of the project (excluding fastings and foundations), without deductions for depreciation. The City shall not be obligated to insure the machinery or equipment installed by the Tenant on the leased premises. Each policy may be written with a deductible amount not exceeding $250.00. ARTICLE 9. TENANT'S INSURANCE The Tenant will pro- cure and maintain continuously in effect during the term of the lease, insurance against liability for injuries to or death of any person or damage to or loss of property arising out of or in any way relating to the condition of leased premises or any part thereof, in the minimum amounts of $250,000 for death of or per- sonal injury to any one person, $500,000 for all personal injuries and deaths resulting from any one occurrence, and $100,000 for property damage in any one occurrence. The Tenant shall also maintain products liability insurance in such amounts and against such risks as are customary and prudent to person practicing pharmacy in the State of Minnesota. Tenant shall also maintain business interruption insurance covering fire, extended coverage and special extended coverage perils in an amount sufficient to :&V enable it to continue basic rental payments during any period of repair or restoration. ARTICLE 10. DAMAGE BY FIRE OR OTHER CASUALTY Ii the fire or other casualty shall render the leased premises untenant- able, this lease shall terminate forthwith, and any prepayments of rent shall be refunded by the City pro rata; provided, however, that if the premises can be repaired within ninety (90) days from the date of such event and City in fact commences to make such repairs within said 90 -day period, then at City's option by: - notice in writing to Tenant mailed thirty (30) days after such , damage or destruction, this lease shall remain in full force and,,, effect, but the rent for the period during which the premises are untenantable shall be discounted pro rata. ARTICLE 11. EMINENT DOMAIN If the leased premises are taken by any public authority under the power of eminent domain, then the term of the lease shall cease as of the day pos- session shall be taken by such public authority and City shall make pro rata refund of any rent that may have been paid in ad- vance. All damages awambd for such taking under the power of eminent domain shall belong to and be the property of the party entitled thereto by the law of eminent domain. ARTICLE 12._ SURRENDER Except as otherwise provided in this lease, at any expiration or early termination of the lease hereof or any renewal term Tenant will surrender possession of the leased premises to the City peaceably and promptly as in good condition as the commencement of the term of this lease, loss by fire or other casualty to the extent covered by insurance and ordinary wear, tear and obsolesence only excepted. ARTICLE 13. RENEWAL OF LEASE This lease shall be automatically renewed for two thirty-six (36) month periods unless Tenant shall terminate the option by giving written notice to the City no less than six (6) months prior to the expiration of the term of this lease or first extended term. This automatic renewal shall expire no later than one hundred eight (108) consecutive months following the date of occupancy. Such renewal shall be based upon all of the terms of this lease including rental and additional rent. ARTICLE 14. ASSIGNMENT OF SUBLETTING Tenant agrees to use and occupy the leased premises through the entire term hereof for�the purpose or purposes herein specified, and for no other purposes, the manner and to let said premises, or any part thereof, whether by voluntary act, operation of law, or otherwise without the previous written consent of the City in each instance, which consent may be withheld or refused but not unreasonably. Any assignment by Tenant shall not relieve Tenant of any of its obligations under this lease. Consent by City to one assignment of this lease or to one subletting of the leased premises shall not be a waiver of the City's rights under,this Article as to any subsequent assignment or subletting. City's rights to assign this lease are and shall remain unqualified. ARTICLE 15. NON-PAYMENT OF RENT - DEFAULTS If any one or more of the following occurs, (1) A rent payment from Tenant to City shall not be paid when due and payable, (2) Tenant shall violate or default any of the other covenants, agreements, stipulations or conditions herein, and such violation or default shall continue for a period of ten (10) days after written notice from City of such violation of default; or (3) If Tenant shall be adjudged bankrupt or file a petition in bankruptcy or become insolvent; then it shall be optional for City to declare this base for- feited and the said term ended, and to re-enter said premises, with or without process of law, using such force as may be necessary to remove all persons or chattels therefrom, and City shall not be liable for damage by reason of such re-entry or forfeiture; but not withstanding re-entry by City or forfeiture--- or termination of this lease, the liability of Tenant for the rent provided for herein shall not be relinquished or extinguished for the balance of the term of this lease. Tenant will pay, in addition to the rentals and other sums agreed to be paid hereunder, such ad- ditional sums as the court may adjudicate reasonable as attorney's fees in any suit or action instituted by City to enforce the provisions of this lease, or the collection of the rentals due City hereunder. -7- ARTICLE 16. INSPECTION AND REPAIRS The Citi' or its employees, or agents shall have the right to enter the premises at all reasonable times for the purpose of inspection, cleaning, repairing, altering or improving the same or said building but nothing contained in this lease shall be construed so as to im- pose any obligation on the City to make any repairs, alterations, or improvements, except that City agrees to maintain and make all necessary structural and mechanical repairs to the leased premises and the building and land of which the leased premises are a part, including the roof, exterior walls, foundation, mechanical and electrical systems, common areas and parking areas. Tenant agrees to pay for such additional costs as are described herein. ARTICLE 17. HOLDING OVER In the event Tenant re- mains in possession of the premises herein leased after the ex- piration of this lease and without the execution of a new lease, it shall be deemed to be occupying said premises as a Tenant from month to month, subject to all the conditions, provisions and obligations of this lease insofar as the same can be applic- able to the month-to-month tenancy. ARTICLE 18. COVENANTS TO HOLD HARMLESS Except in the case of negligence of the City, its agents orenployees, Tenant agrees to hold City harmless for any liability for damages to any person or property in or about the leased premises caused by Tenant's negligence. All property kept, stored or maintained is at the sole risk of Tenant. Tenant agrees to pay all sums of money in respect to any labor, services, materials, supplies or equipment furnished or alleged to have been furnished to Tenant in or about the leased premises which may be secured by a mechanic's, materialmen's interest therein and will cause each such lien to be discharged at the time performance of any obliga- tions secured thereby matures, provided that Tenant may contest such lien, but if such lien is reduced to final judgment or process 20 thereon is not stayed, or if stayed and said stay expires, then and in each such event Tenant shall forthwith pay and discharge said judgment. City shall have the right to post and maintain on the leased premises notices of non -responsibility under the laws of Minnesota. ARTICLE 19. WAIVER OF SUBROGATION City hereby waives and releases all claims, liabilities and causes of action against Tenant and its agents, servants and employees for loss or damage to, or destruction of, the building in which the leased premises are situated as a result of fire, explosion or other perils included in the Minnesota standard fireand extended cover- age risk insurance, whether caused by the negligence of any said persons or otherwise. In like manner, Tenant.hereby waives and releases all claims, liabilities and causes of.action against City and its agents, servants and employees for loss or damage to or destruction of any of the improvements, fixtures, equipment, supplies, merchandise and other property whether that of. Tenant or, of others in, upon or about the leased premises or the building in which the leased premises are situated as a result of fire, explosion or other perils included in the Minnes-ota-.standard fire and extended coverage risk insurance, whether caused by the neg- ligence of any said persons or otherwise. These mutual waivers of City and of Tenant shall remain in force and effect only so long as there is no additional premium charged with respect thereto, or if such added premium is charged than only if the amount thereof is paid by the party hereto in whose favor such waiver with respect to which the added premium is imposed runs. Each of the parties hereto shall give the other written notice if its insurer shall impose an extra premium charge for this waiver. Further, its insurer shall refuse to consent to the waiver herein provided for, it being intended and understood that the mutual waivers herein specified shall expressly cover the subrogation rights which the insurers of the respective parties hereton have against the other for losses covered by QM such waivers. "-hese mutual waivers are gi\,en In consideration of each other and the terminations or suspension of one shall with like effect terminate or suspend the other. ARTICLE 20. CONTINUING EXISTANCE AND QUALIFICATIONS The Tenant throughout the terse of the lease will remain duly qualified to practice pharmacy under Minnesota statutes governing said pharmacy operation, and is duly qualified to do business as an individual in Minnesota, and will not dissolve or otherwise dispose of all or substantially all of its assets, and will not -,W consolidate with or merge into a corporation or permit a corpora -s- tion to consolidate with or merge into it, unless a surviving, -. resulting or transferee corporation, as the case may be, assumes in writing all of the obligations of the Tenant under this lease and has a net worth of at least equal to that of the Tenant as - of the date of such consolidation or merger, and is duly qualalied to do business in the State of Minnesota; and unless such incorpora- tion, consolidation or merger is approved by the City. The City will not unreasonably withhold such approval. In the event -of the death or disability of Tenant, Tenant'or his personal repre- sentative shall have a reasonable time to find a successor. ARTICLE 21. RIGHTS CUMULATIVE All rights and remedies e`: City herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law, and said rights and remedies may be exercised and enforced concurrently and whenever and as aften as occasion therefore arises. ARTICLE 22. GENERAL This lease does not create the relationship of principal and agent or of partnership or of joint venture of any association between City and Tenant, the sole re- lationship between City and Tenant being that of City and Tenant. No waiver of any default of either party hereunder shall be implied from any omission by the other party to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect any default other than the default specified in the express waiver and that only for the time and to -10- the extent therein sated. Each term and each provision. of this lease performable by Tenant or City shall be construed to be both a covenant and a condition. The marginal or topical headings of the several Articles, paragraphs and clauses ale for convenience only and do not define, limit or construe the contents of such Articles, paragraphs and clauses. All provisions hereof shall be binding upon the heirs, successors and assigns of each party hereto. Any notice required to be served in writing hereunder shall be mailed to the parties at the addresses set out after their respective signatures. ARTICLE 23. FIXTURES It is understood and aqreed between the parties hereto that upon the termination of the tenancy the Tenant shall have the right to remove any fixtures that the Tenant has installed provided, however, that the Tenant shall restore the premises to substantially the same condition. ARTICLE 24. ENTIRE AGREEMENT This lease embodies the entire aqreement of the parties. There are no promises, terms, conditions or obligations referring to the subject matter, other than as contained herein. There may be no modification of this lease, except in writing, executed with the same formalities as this lease. ARTICLE 25. SIGNS City shall provide for one sign stating "Pharmacy" at the entrance to the common parking lot near the present Medical Center sign indicating the location of Tenant's premises. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. IN PRESENCE OF: CITY OF HUTCHINSON By Its Address: City Hall Washington Ave. W. Hutchinson, MN 55350 TENANT By -- - - - — Its Address: -11- WM. - JAMES AUTO, INC. 145 Washington Avenue East Hutchinson, Minnesota 55350 Phone 879-8071 a'�z 'C� 0 el�Q� LETTER Date. Subject. �lC��'�10 / IFIR i / • / �' r '' �'LEWrafr� �' '' .f July 24, 1979 T (612) 879-2311 0"'/TY OF HUT OHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 Wm. -James Auto Inc. c/o Mr. Clint Tracy 145 Washington Avenue East Hutchinson, MN 55350 Dear Clint: It has been brought to our attention the special permit granted by the City (November 25, 1968) for use of the boulevard fronting Washington Avenue at the junction of Washington and Adams Street to display new and used cars should' be updated. After discussing the history of the November 25, 1968 Council minutes with Mayot Black, it would be appropriate to request consideration to the City Council for' a renewal. Section 600:00, Hutchinson Municipal Code, 1974, provides a framework for such request (copy attached). Please make application by letter (include map) to they City Council. The legal owners on record should sign any such letter of.applics- tion. Sincerely, CITY OF HUTCHINSON G;afrty'D. lotz Administrative Assistant GDP : ms Encls. cc: Mayor D. J. Black Marlow Priebe, City Engineer Elden Willard, Bldg. Official 4 Regular Council Meetii_ ovember 25, 1968 111. Escrow Deposit. An escrow deposit shall be made with the -.City Clerk in a sum equal to 10 per cent (10'/) of the total cost as estimated by the City Engineer, including cost of inspection by the City. The City shall be entitled to reimburse itself out of said deposit for any cost and expense incurred by the city for completio, of the work in case of default of the subdivider under said contract, Q _ for any damages sustained by the City on account of any breach thereof. Upon completion of the work and termination of any liability to the City of the subdivider under said contract the balance re- maining in said deposit shall be refunded to the subdivider." Section 4. That Section 10, Subsection (E), Paragraph 2 be and the same hereby -is amended'to read as follows: 112. Bond. In lieu of making the escrow deposit above described, the subdivider may furnish the City with a bond, with corporate surety, in a penal sum equal to 10 per cent (10%) of the total cost as estimated by the City Engineer including cost of inspection by the City, of all of the improvements to be furnished and installed pursuant to the contract and which have not been completed prior to approval of the final plat. The bond shall be approved by the City Attorney and filed with the City Clerk." Section 5. This Ordinance shall be final and shall take effect and be in force from and after its passage and publication. Alderman Black seconded the motion of Alderman Linder, and upon vote being taken, all members present voted "aye" and Ordinance No. 328 was declared passed and adopted by the City Council this 25th day of November, 1968. Discussion of application of Carl Moehring for permit under Ordinance #322 to use the boulevard fronting Washington Avenue at the junction of Washington Avenue and Adams Street to display new and used cars. Motion by Alderman Alrick, seconded by Alderman Linder, that the application of Carl Moehring for permit to park cars on the Washington Avenue Boulevard' by Adams Street be approved and permit issued. Discussion. Alderman Alrick withdrew his motion. Alderman Linder withdrew the second to Alderman's Alrick motion. Motion by Alderman Alrick, 'seconded by Alderman Black, that the application of Carl Moehring to park cars on the boulevard fronting Washington Avenue at the junction of Washington Avenue and Adams Street be approved and permit issued for a period of one year, or at the discretion of the City Council, with the restriction that Carl Moehring reserve the north 4' of said boulevard as a public sidewalk, said 4' to be marked with a stripe of paint. It Upon vote being taken, the following voted was recorded: Alderman Alrick "aye" Alderman Black "aye" and the motion was declared carried. :<Alderman Linder "nay" Mayor Kost "aye" Motion was made, seconded and carried unanimously that the following applic$tion for building permit be approved and permit issued, as recommended by the City Engineer: Re MC fc ORDINANCE NO. 322 AN ORDINANCE REGULATING THE USE OF THE STREETS, BOULEVARDS, ALLEYS AND PiIBLIC 8LYS AND PROVIDING PENALTIES FOR VIOLATION THEREOF The City of Hutchinson does ordain: SECTION 1. No person, firm, or corporation shall occupy or otherwise use any of the streets, boulevards, alleys or public grounds in the City of Hutchinson for any commer&ial purpose, not install or maintain any sign, gas main, utility main, or equipment in any of the streets, boulevards, alleys, or other public ground without first having obtained a permit to do so. SECTION 2. Any person desiring to occupy or use said public streets, boulevards, alleys, or Ether public ground for any commercial purpose or to maintain any sign, gas main, utility main or equipment in any of the public streets, boulevards, alleys or other public ground, shall file a written application stating all the pertinent details with the City Clerk who shall present it to the City Council for approval or disapproval. The said application shall be accompanied by a fee of $5.00 to be paid therefore which shall not be returnable in the event the application is denied. SECTION 3. Any person, firm or corporation who, at the time of the passage of the ordinance is using or occupying any street, boulevard, alley or public ground, or is maintaining any sign, gas main, utility main or equipment in;any street, boulevard alley or public ground, shall cease using or occupying said street, boulevard, alley or public ground to cease maintaining any sign, gas main, utility main or equipment in any street, boulevard, alley or public ground immediately upon passage of this ordinance. SECTION 4. No person, firm or corporation shall aid, abet or assist any other person, firm or corporation in occupying or using any street, boulevard, alley or public ground, or maintaining any sign, gas main, utility main or'equip- ment in any street, boulevard, alley or public ground, and the act or aiding, abetting or assisting another in violation of this ordinance shall constitute a separate offense hereunder. SECTION 5. This ordinance shall not apply to the City of Hutchinson, the Hutchinson Utilities Commission nor any of its agents or employees. SECTION 6. Any person violating any of the provisions of this ordinance shall, upon conviction thereof, be punished by a fine of not more than $300.00 or by imprisonment for a period of not more than 90 days or both. Each day that a violation is permitted to exist, shall constitute a separate offense. SECTION %. This ordinance shall be in full force and effect after public- ation in the official newspaper. Adopted by the City Council this 23rd day of September, 1968. It (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: August 1, 1979 --------------- TO: MAYOR AND CITY COUNCIL -------------------------------- FROM: PERSONNEL COORDINATOR -------------------------------- SUBJECT:"GREEN THUMB" EMPLOYMENT -------------------------------- We have received information this summer through the State Employment Service office and through the office of the Minnesota Farmers Union Green Thumb program about the possibility of securing part-time employees through this federally funded project. With the approval of the City Council we will survey department heads to determine where such employees could provide assistance and request placement as appropriate from the sponsoring organization. To summarize the program: 1. Green Thumb, Inc., is a public service employment and training program sponsored by National Farmers Union under contract and grant with the U.S. Department of Labor to employ older low-income rural men and women. Participants must be 55 years or older and meet Federal low- income guidelines. 2. Participants are paid Federal minimum wage and work approximately 20 hours per week in year-round employment. Holiday pay, sick leave, vacation pay, workers compensation insurance and unemployment insurance are all fully paid by the program; payroll and record keeping are also taken care of by Green Thumb. 3. Participants may remain under the program for an indefinite period of time, as long as their positions are needed. (They work only on those projects which would not otherwise be undertaken for budget reasons.) Depending on availability of participants, we might use such employees for Civic Arena and park maintenance, parking meter monitor, clerical assistance at street garage office, building attendants for recreation activities, etc. At this time, there will be 5 or more funded positions in McLeod County, beginning about August 20. q. �i DATE July 25, 1979 POLICE DEPARTMENT MEMORANDUM TO: Personnel Coordinator, hazel Sitz FROM: Chief Dean M. O'Borsky SUBJECT: Larry Aldape I have contacted Larry Aldape who was approved by the Council as the Police Patrol Officer. Mr. Aldape will begin work with the Hutchinson Police Department on August 1, 1979. Because he is an experienced licensed Police Officer with training and an excellent background I recommend that he be started at Grade 4, Step 6. It will not be necessary to send Mr. Aldape to BCA School or any other specialized schools, nor will it be necessary for us to have any lengthy training period within the Department at additional costs and because of the above reasons I feel that it is a good reason to start him at an accelerated pay step rather than at the bottom. cc: Mayor and City Council DATE July 30, 1979 POLICE DEPARTMENT MEMORANDUM TO: Hazel Sitz FROM: Chief Dean M. O'Borsky SUBJECT: Request for Pay Increases for Dispatchers Please regard this as a formal request for merit increases for the following police dispatchers. I recommend for Dispatcher Pam Isaacson a two step increase to bring her into a salary level which is commensurate with her contributions and ability. I recommend a one step increase for both Dispatcher Marie Thurn and Rita Bentz, as neither one of those persons has received anything other than a cost of living increase for over two years. { In addition I would also recommend that the Secretary, Nan Buss, receive a one step increase at this time, based on her excellent contribution'to the Department and continued good work. r _ a F(612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: July 24, 1979 --------------- TO: MAYOR AND CITY COUNCIL --------------------------------- FROM: PERSONNEL COORDINATOR ---------------------------------- SUBJECT: MERIT REVIEW FOR POLICE DEPARTMENT EMPLOYEES --------------------------------- Attached is the recommendation of the Chief of Police for merit increases for dispatchers and secretary. This recommendation is compatible with the city pay plan. NAME PRESENT RATE Pam Isaacson, Disp. III -3 Marie Thurn, Disp. III -3 Rita Bentz, Disp. III -2 Nancy Buss, Secy. II -2 Copy: Dean O'Borsky ,REQUESTED ASSIGNED RANGE III -5 III -1 to III -6 III -4 III -1 to III -6 III -3 III -1 to III -6 II -3 II -1 to II -6 A.O. (Tony) Victorian (County Awwor) August 2, 1979 Office of MCL..EOD COUNTY ASSESSOR Court House Glencoe, Minnesota 55335 Gary Ptotz City C.-exk Hutchi-nzon, Minn. 55350 Telephone 864-5551 903, 12345 02� ti AIG J9T9 Br� z w es 2��oz 6t8� b�9� Enctozed -i.a the 1980 Assessment Agreement bon the City ob Hutchinson . Becauhe o6 the adds ionaZ cost .in .Gabon etc. it has become neceotsany to make an adjustment .in the.ae vice change. The McLeod County Board of Commies.ionexa have adopted a $4.25 pen paree.b hate 6or each taxable paxcet. The :cost of doing the exempt propeAtiea w.itt- be -included as they ace assessed ont-y .once evexy a.ix years. 16 the city councit agrees with the texma ob the agreement as outtined thexcim, pteasa have the 6otem pnope ty signed and ntetuhned z:o Via ojjiee bon 6uhtheh - prceeas.c.ng. S.i-neexety, A. O. V.ictoa i an County Abaedaon AOV/ah Enc. McLeod County Equal Opportunity Employer ASSESSMENT AGREEMENT BETWEEN LOCAL UNIT AND COUNTY THIS AGREEMENT is made and entered into by and between the City of Hutchinson and the County of McLeod , State of Minnesota, this day of -- -- - 19 WHEREAS, the City of Hutchinson wishes to abolish the office of assessor for said City , under the provisions of Minnesota Statutes, Section 2T3.0T2, and enter into an agreement with the County of McLeod to provide for the assessment of the property in said City by the county assessor; and WHEREAS, it is the wish of said county to cooperate with said City to provide for a fair and equitable assessment of property; NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL CONVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Hutchinson which lies within the County of McLeod and constitutes a separate assessment district, shall have its property assessed by the county assessor of McLeod County, beginning with the assessment of the year 19 80 , providing this agreement is approved by the Commissioner of Revenue of the State of Minnesota. 2. It is further agreed that the office of local assessor of the City of Hutchinson is hereby abolished, pursuant to this agreement and the approval of the Commissioner of Revenue, and that such office shall cease to exist for the duration of this agreement, which shall be until December 31 1980 3. In consideration for said assessment servicesthe City of Hutchinson hereby agrees to pay the County of McLeod' the ****2&Gk sum of 14,229 ^� , such payment to be made to the county treasurer on or before the end of July_fo� the first half and the balance on or before Dec. 31,1980. This is based on the number of parcels for 1979 (3348) X $4.25 each: IN WITNESS WHEREOF, the parties have executed this agreement this day of 19 'In Presence Of: In Presence Of: For City, Village or Township Signed: BY Attest For County: Signed: By Attest The above agreement is hereby approved by the Commissioner of Revenue this day of - — 19 Clyde E. Allen Jr. Commissioner of Revenue Rev. 1968 D. J. Black, Mayor, and Members of the Council City of Hutchinson Washington Ave. W. 2,31415 f61>>8�9� ok` g'l9 0 CO�3 VC7� N A W LO s v ��.'£OE 6Z S'& 526 Hassan St. S. Hutchinson, Mn. 55350 August 11, 1979 Request for permit and fee waiver on August 18-19, 1979 the State Soft Ball Pitch Tournament will be he]d in Hutchinson. The Seniors (activity Center) Advisory Board is planning to serve refreshments at this event as a fund raiser for future activities at the armory. Therefore, we ask you consideration of .granting the permit applied for, and waiving -the required fee. cat Gary Plotz, Ex. Asst. Be Daggett, Rec. Bd. Ch. Bruce Erickson, Rec. Dir. Yours truce Thomas J. Sti , President Seniors Activ Center Advisory Bd. 0 RETAIL "ON SALE" ' 6tatt of OlinntOota, i COiTNTY OF..... McLeod City UF.� Hutchinson To the......... City Council ..........................................of the........ City....,.................. of..Hutchinson................. i ............................................................................................State of Minnesota: 1 w "Seniors Activit Center" Advisory Board hereby appt ies for a licenae for the term from18th ..__ _._ ,day of Au s t _._ ...�._.y Y9 7� .�., to cell At Retail Only, Non-Intoucating Malt Liquors, as the same are defined by law, for omasumption "ON" those certain promises in the CityM� f' Hutchinson described as follows, to -wit:........ . State Fast Pitch Softball at j Riverside Park ' at which plana said applioant......opa nte.... the bmmess of— and f and to that end represent -.-And state..._.as follows: i That said applicant......_..................is...a.... ........... ...oUiun........ .of the United States; of food moral cha4woter and,rapute and ha.........acttained the a fe of SI years; that_... said M µ w_.. p»vprictar.� .._of the ' establishment for which the license will be issued if this applioation is franttd. That no -manufacturer of such non-intaxiaatini malt liquors has any ownership, in whole or in part, in said buaintss of said applioant.—or any interest therein; That said appUoant...._maJce.-...this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and repaatiam of said. .. City .. applicable thereto, which are hereby made a part hereof, and hereby agree --to Aroma and obey the same; . ............ .. ....._ ... .. (2we stag arksr.valr monm is aro, of lwo rMcnl tk") ' NO Ad S7 - m ,0 R)r_6zufiW_ q.pPL1cr�► 77I CoA/rQT me 165ZId-4 T -D ZWEL );Z� 6 rx r c rr amts' ETl i Each applicant further states that he is not now the holder of, nor has he made application for, nor S dose he intend to make application for a Federal detail Dealer's 8peoial tax stamp for the sale of intaxioatin� liquor. Dated August 7 lg 79 P. O. dddress. .... } (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO August 8, 1979 TO: Mayor and City Council FROM: George F. Field, Safety Coordinator SUBJECT: Safety Glasses - Adjusted Cost As a result of a recent Employee Safety Committee Meeting it has been communicated to me that employees who have prescription glasses and do not meet the safety standards as required by O.S.H.A., feelit is an unfair burden to buy additional prescription glasses to meet this requirement. Also, it was indicated at the Safety Committee Meeting, that Hutchinson Utilities pays up to $80.00 for prescription safety glasses; and other companies in the area pay 100%, some including the cost of the examination. It was generally agreed that the city employees would like to be treated the same as another city entity, such as the $80.00 at Hutchinson Utilities. Respectfully, 4CITY F HUTCHINSOtd George F. F' ld Safety Coordinator 1W Council Minutes June 12, 1979 (d) CONSIDERATION OF EMPLOYEES SAFETY COMMITTEE RECOMMENDATIONS - SAFETY GLASSES AND STEEL -TOED SHOES Administrative Assistant Plotz reported m three recommendations of the Employees Safety Committee. The first recommendation was to establish a policy for hard- ened lens safety glasses. For those presently wearing correction glasses, a differential payment of $20 would be made to the employee at the time replace- ment glasses were purchased. The second recommendation was to allow full pay- ment for clear hardened lenses for those individuals who regularly perform a hazardous job. The approximate cost would be $25 per pair. The third committee recommendation was to adjust the existing payment policy for subsidy for steel - toed shoes from the existing $15 to $20 for the first pair, and from $5 to $10 for the second pair. After discussion, the motion was made by Alderman Huntwork to approve the three recommendations, subject to plastic safety lenses being used where job permits. Seconded by Alderman Peterson, the motion unanimously carried. (e) CONSIDERATION OF RESIGNATION OF TOM WIPRUD Following discussion, Alderman Gruenhagen made the motion to accept the resig- nation of Tom Wiprud. The motion was seconded by Alderman Huntwork and carried unanimously. (f) CONSIDERATION OF PAYMENT FOR VAC -ALL FROM G.M.C. OF MINNEAPOLIS After discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to approve payment for the Vac -All from G.M.C. of Minneapolis in the amount of $55,955 as per bid price. (g) CONSIDERATION OF AUTHORIZING RECREATION DIRECTOR AND PUBLIC WORKS DIRECTOR TO DEVELOP A FIVE-YEAR DEVELOPMENT PLAN FOR RESPECTIVE CITY PARKS WITH RECOMMENDATION OF PARK AND RECREATION BOARD It was the recommendation of the Park and Recreation Board that the Engineer- ing Department and Recreation Department develop a master plan to serve as a guide for the development of the parks and recreational facilities system in Hutchinson. Following discussion, the motion was made by Alderman Gruenhagen to authorize development of a five-year plan. Seconded by Alderman Huntwork, the motion unanimously carried. (h) CONSIDERATION OF AUTHORIZING STAFF TO APPLY FOR 1979-80 LAWCON GRANT FOR MCDONALD'S PARK Administrative Assistant Plotz explained the procedure for applying for a 1979-80 LAWCON Grant. The Preliminary Application would be due June 29, 1979, MINUTES HUTCHINSON CITY EMPLOYEES SAFETY COMMITTEE The City'Safety Committee held a special meeting at 1:00, August 6, to discuss the cost of safety glasses.- Present lasses. Present were George Field, Gale Boelter, Quentin Larson, Gary Plotz, Randy DeVries, Steve Jensen, Doug Meier, Marlow Priebe and Mary Rose. Various businesses had been contacted as to how they reimburse their employees for the cost of safety glasses. The following is a list of businesses and the amount of reimbursement. BUSINESS REIMBURSEMENT Hutch Manufacturing ....................... 1007 (glasses d exam) Tonka Toys... ......... ......... 100% first pair 80% second pair Hutchinson Utilities........... ..... ... Up to $80.00 on each pair 3M..........................................1007 (glasses only, does not include exam) Green Giant... ........ o .... —0.100% (glasses and exam) The safety committee recommended a policy at least equal to that of Hutchinson Utilities. Also, it was suggested that the City reimburse part-time employees up to $40.00 for safety glasses, and if they are employed longer than six months, they would receive full reimbursement. September 10 is the deadline for all employees doing hazardous work to wear safety glasses. It was also noted that the photo -grey lens are now approved by OSHA. There was no other business, and meeting adjourned at 2:00. 9-� r ! 4 LEASE AGREEMENT THIS AGREEMENT, made this day of 1979, by the City of Hutchinson, a municipal corporation, hereinafter called first party, and the Independent School District No. 423 of McLeod County, hereinafter called second party, WITNESSETH: WHEREAS, the first party has assumed the operation and maintenance of the Hutch- inson Civic Arena, through the guidance and recommendation(s) of the Civic Arena Board; WHEREAS, it is the desire of the second party to rent the Civic Arena for program- ming to be conducted and sponsored through its physical education program and/or extra- curricular programs; NOW, THEREFORE, in consideration of the premises and the terms and covenants -here- inafter set forth, the parties hereby mutually agree as follows: 1. PREMISES: The first party agrees to lease and hereby does lease, and the second party agrees to take and hereby does take, the 130' X"230' building, excluding office space and concession stand, located at 950 Harrington Street in Hutchinson, Minnesota, County of McLeod, State of Minnesota, with the fol- lowing legal description: The South 250 feet of the East 275 feet of Lot 90 Lynn Addition to City of Hutchinson 2. TERM OF LEASE: This lease shall be from the term of September 1, 1979 through May 31, 1982. 3. RENTAL PAYMENT AND GAME RECEIPTS: The second party agrees to pay the first party a total rental payment for the premises of Eight Thousand Dollars ($8,000.00) which shall be paid on or before February 1, 1980. The rental payment for 1980-81 and 1981-82 shall be Eight Thousand Five Hundred Dollars ($8,500.00) which shall be paid on or before February 1, 1981 and February 1, 1982, respectively. All game admission receipts shall be the property and responsibility of the second party. 4. PAYMENT TOWARDS ICE RESURFACER: The second party agrees to pay the first party.a sum of Eight Thousand Dollars ($8,000.00) towards the purchase of a new ice resurfacing machine on or before October 1, 1979. shall retain all ownership and advertising rights. The first party 5. DEFINITIONS: a. "ICE -TIME" The period of time the ice is on the floor of the premises .and utilized for hockey games and/or practices. b. NON -ICE -TIME - The period of time no ice is on the floor and utilization is for sports other than hockey, -ie., tennis, track. c. EXCLUSIVE USE - The time the second party is in possession of the premises for "ice -time" and "non -ice -time' use", without interference from the first and/or other party(s), except for normal maintenance of the building. 6. USE OF FACILITIES: The first party agrees to lease the premises for exclu- sive use at following designated times and activities: a. The second party shall be allotted 240 hours of ice time which shall be used for practice time and game time from November 15, 1979 through the completion of the State High School Hockey Tournament held during the month of March, 1980. b. Practice ice -time for Squad "A" and/or Squad "B" shall be between the hours of 3:30 P.M. to 6:30 P.M., Monday through Friday, excluding holi- days. On nights of home hockey games practice for Squad "A" and/or Squad "B" shall be between 2:00 P.M. and 5:00 P.M. for the purpose of readying the rink for the games beginning at 6:00 P.M. c. Game ice -time for Squad "B" shall be from 6:00 P.M. to 7:30 P.M.; game ice -time for Squad "A" shall be from 7:30 P.M. to 10:00 P.M. All hockey games shall be Monday through Saturday, excluding holidays. All regularly • scheduled hockey games and dates are set forth in a schedule hereto at- tached and identified as Exhibit "A", and may be canceled and/or resched- uled only after mutual consultation of the first party and the second party, or their respective representatives. d. In addition to the 240 hours of ice -time, the first party shall provide a total 50 hours of non -ice -time at no cost to the second party for the purpose of encouraging use of the Civic Arena for sports other than hockey, ie, tennis, track. Non -ice -time shall be utilized between four days sub- sequent to the State Hockey Tournament and May 31, 1980, 1981 and 1982, respectively. In the event more than 50 hours of non -ice -time is utilized, the second party shall be billed a charge sufficient to cover the cost for utilities and normal maintenance personnel for usage in excess of 50 hours. -2- t i All non -ice -time shall be scheduled as not to conflict with other activi- ,ties of the first party that have a significant revenue potential. e. In the event the facility is rendered unfit for hockey use due to fire or any other cause, the second party's obligation for rent shall be ad- justed on a pro -rata basis and the party of the first part shall refund within 30 days after termination that portion of the rent covering the period of non-use. If the damage cannot be repaired within 30 days, the second party may exercise the option to terminate. 7. FIRST PARTY RESPONSIBILITIES: a. To provide all utilities, including heat, light, water, sewer, refuse; maintain all ice making and cleaning equipment and machines; flooding the ice rink; cleaning of the ice surface; maintaining the parking lot; and the normal maintenance, repair and replacement of boards, goals and nets; and make all necessary structural alterations, repairs and maintenance. b. To provide janitor service for cleaning of the locker and shower areas each day and cleaning of the bleacher area, storage area and upper arena areas as needed. C. To operate, maintain, and receive revenues from all concessions and/or vending machines, unless otherwise assigned in whole or part. 8. SECOND PARTY RESPONSIBILITIES: a. To provide personnel and supplies for the sale and collection of admis- sion tickets. b. To provide for payment of any Minnesota sales tax for admission. c. To provide towel and laundry service. d. To designate personnel to supervise students at any time the building is being used by its students under this agreement, and to designate one individual to be responsible for key(s) for use of the building while in use by its students. e. To be responsible for loss or theft of school and/or personnel property while stored or otherwise within the premises. f. To make all arrangements and/or payment for announcer(s), scoreboard operator(s), referees and supervisory personnel. g. To designate the Coach or Supervisor for seeing all pieces of equipment -3- and supplies -of the school and players are picked up and properly stored in the areas and cabinets, as provided by the first party, and to see that all students are out of the building by one-half (1/2) hour after close of practice or games. 9. RULES AND REGULATIONS: The rules and regulations of Independent School District No. 423 pertaining to student conduct shall be in effect during all times this building is used by the school. Additional policies governing the conduct of students may be developed as needed by the Civic Arena Board and the School Administration. tq�: The policies, rules and regulations shall be enforced by school personnel as assigned by the School Administration and the City personnel as assigned by the Civic Arena Coordinator. 10. INSURANCE: The second party agrees to pay the first party a sum equal to the actual ex- pense for bodily injury. and property damage insurance on or before May 31, 1980, 1981, and 1982, respectively. The insurance expense shall be paid from hockey gate receipts collected on the premises. Should receipts not equal the insurance expense, an amount will be paid equal to receipts col- lected. (Activity ticket sales will not be counted as hockey gate receipts.) 11. INDEMNIFICATION: The second party agrees to save harmless, protect and indemnify the first party from any and all claims, not fully covered by Section 9 Insurance, of every kind and nature whatsoever arising out of the personal injury or prop- erty damage on the leased premises while it is under the control of and being used by the party of second part. The party of second part also agrees to pay all costs, including attorney's fees, incurred in connection with the defense against such claim not fully covered by insurance. 12. SUCCESSORS AND ASSIGNS: All provisions of the lease, herein stated, are binding upon the successors or assigns of the respective parties. IN WITNESS WHEREOF, the parties have signed this agreement to be effective the day and year above written. Ma In Presence of: APPROVED: Commissioner of Education -5- BY CITY OF HUTCHINSON Its Mayor BY Its Clerk BY BY INDEPENDENT SCHOOL DISTRICT N0. 423 Its Chairman Its Clerk - plus auvertismg suppienirnui �u-rc��Nson� \�N TgMLL'Op'1! l ,94;p, . NEWS>APEA ' FOUN DAT\ON Published Every Wednesday and Friday at Hutchinson, Minnesota 55350 1979 �'�% (USPS 254-800) Volume 99, Number 11 • p City, school have. arena. agreement While the official action will an $8,000 cash payment to the rental will be $8,500 each for the come in separate meetings city to go toward the purchase remaining two years in the later, a four-year agreement for of an ice -surfacing machine as agreement. the Hutchinson Civic Arena was part of the agreement. IMeeting in a special joint reached Monday night between And the base rental fee for the session in a conference room of the Hutchinson School Board school district's use of the arena Citizens Bank & Trust Co., the and Hutchinson City Council. for varsity hockey for 1979-80 two governmental bodies The school district will make will be $8,000 each year. The reached the agreement during a' two-hour session in which _..Arena continued from page 1 percent annual increase in the base rental fee_ or an arrangement which would include assistance . in purchasing an ice -surfacing machine. After separate sessions and negotiations, the agreement _was reached.' The school district will continue to pay the. insurance fee. They also discussed working .together in the future on providing more softbaR fields in ,the community, -as well -as additional gymnasium facilities in view, of the planned downtown development and possible removal of - the old armory. The school officials were asked about compliance being sought on fire alarm systems in the elementary and high school -buildings by the city fire marshal. , Mayor D. J. Black said he had been toldthat George Field, fire marshal, had. not received a response to an inquiry about the matter. "And he is responsible -to us to enforce the code." - Brian Buchmayer, school 'district business manager, said administrators are working on the matter, but added that he felt the time requirement ,suggested was not possible. A school district bond issue 'tentatively planned for neat fall and its pordinatian with the downtown development plan were briefly discussed.. other areas of cooperation were discussed. For the present year, the school district is paying $8,820 base rent for 240 hours of ice time and 50 hours of non -ice time. The present contract also calls for the school district to pay for insurance, based on receipts. The city had proposed a 10 See ARENA Page 2A M E M O R A N D U M DATE: August 9, 1979 TO: Mayor and City Council _____—__,___________ FROM: Kenneth B. Merrill, City Accountant SUBJECT: Federal Revenue Sharing ----------------------- The Federal Revenue Sharing requirement set by the government requires the setting of several hearings. The first hearing is for the purpose of asking the citizens what they would like to see the Federal Revenue Sharing money used for. The hearing would be only for citizens' input and no discussion would be made at this hearing. Citizens may also give written request- before or at this hearing. It would be requested to set this hearing for Tuesday, August 28, at 8:00 P.M. for Federal Revenue Sharing. /us M E M O R A N D U M DATE: August 10, 1979 -------------- TO: Mayor and City Council --------------------- FROM: Gary D. Plotz, Administrative Assistant ---------------------------- SUBJECT: Establishing Public Hearing Date - Planning Commission -------------------------------- The Planning Commission presently takes the formal action of establishing a public hearing date (see attached - Section 6.08). This causes a delay of up to 30 days. A survey was made to examine the proceedings of other cities and counties (see at It was determined that the majority of cities and counties set the hearing administratively by staff. The Planning Commission recommends to delegate the power under Section 6.08 to staff on an experimental basis until January 1, 1980. There are some reservations in changing the systems as communities surveyed that delegate the responsibility have full-time city planners. Nevertheless, it was the consensus of the Planning Commission and staff to implement the system on a trial basis. /ms Attachment 9_zvvy 30 days of the receipt of the report of the Planning Commiss- ion, grant or deny the conditional use or refer the matter back to the Planning Commission for further consideration. The City Council shall not grant a conditional use unless it finds that the standards of Section 8.09 of this Ordinance have been satisfied. Any proposed conditional use (includ- ing application for a Planned Development District) which fails to receive the approval of the majority of the members of the Planning Commission voting upon it shall not be passed except by a favorable vote of two-thirds of all of the mem- bers of the City Council. A copy of all decisions granting a Conditional Use Permit in the Floodway or Flood Fringe Districts shall be forwarded to the Commissioner of Natural Resources within ten (10) days of such action. (Amend. 8-18-76) 7. A conditional use permit shall be valid for a period of six (6) months, (except when issued specifically for a Planned Development, in which case the period of validity shall extend to eighteen (18) months), after which the some shall e be revoked in the event that any proposed construction, alteration or operation has not been started in accordance with the terms of such permit. (Amended 8-18-76) 8. A conditional use permit shall be issued only to the appli- cant, and is non -transferable in the event of a change in property or control, or for any other reason. (Amended 8-18-76) 6.08 PUBLIC HEARINGS. A. Setting of Hearings. For all requests brought before the Zoning Board of Appeals or the Planning Commission for which a public hearing is required by this Ordinance, the body in charge of con- ducting the hearing shall select a reasonable time and place for the public hearing on the request. B. Notice of Hearings. Notice of public hearings shall be given not more than 30 days and not less than 10 days before the hear- ing by publication at least once in one or more newspapers of general circulation in the City of Hutchinson. Such notice shall include the time and place of the hearing, a description of the contents of the request to be heard, and the address or location of -the property to which the request applies. In addition to the general notice to the public, separate notice by letter shall be required for all property owners residing I.■ M E M O R A N D U M DATE: __July 26 1979 TO. Planning Commission -------------------------------- FROM: _ _ GaryPlotz, Administrative Assistant — _ — — — — — — — _ _ _ SUBJECT: _ _ Survey of Planning Commission Procedures & Application Format City/County McLeod County Glencoe - Fairmont New Ulm Owatonna Hutchinson Mille Lacs County City/County McLeod County Glencoe Fairmont New Ulm Owatonna Hutchinson Mille Lacs nnnrrnl mrc Time for Administratively County of length of Set Hearing City Planner approval on Staff No* 3-4 Weeks Yes Yes 7-8 Weeks No No 2-3 Weeks Yes No 3-4 Weeks Yes Yes 3-4 Weeks Yes Yes 7-8 Weeks No No 3-4 Weeks Yes -- Annl TrATTnkt Requires Grid map City or County Survey Worksheet locates lot corners No* No Yes No* No Yes No* No No No Yes Yes No* No No ? No Sometimes -- Yes -- * Survey required for variances or conditional use applications only on very large projects. _ ops G` a RETAIL "ON SALE" Mate of 01inneota, COUXTY OF. .... .._..McLeod _ City .�.... OF-. HutchinssxL....--- To the............city..Council ........................Of the .............. 9ity...................af..Hutchinson................... ............................................................................................State of Minnesota: Hutchinson Elks Inc - hereby applies far a license for the term of _.._----- two d ay, from the.... .2,� 1� _ __ ___ ._ ._ . _. _ _day of .. &191 M At Retail Only, Non -Intoxicating Malt Lienors, as the same are defined by law, for consumption "OX" those certain premises ia the..... city_...._... --N Hu - tchinson -._...._...._..........-...___..._.._........._.... desoribed as follows, to -wit:_........... Softball Games at Tartan Park L x at which plana said applioant.._..aperate......the business of---•-------•- i and to that and represent. -,and state --- .as follows: � That said applicant ............... ig... a ........ .............. __._..AUizen......... of the United States; of flood moral chaw+aoter and reputa -and, ha.s._......atta�ined the afe'of. S1 years that....... _ ...said-__ ..............._. w.proprieton.»_. of the '. estabU,shment for which As lioense will be issued if this application is granted. That namanufacturer of such nonrintaxwatinf malt liquors has any ownership, ire-whoda or in paw, in said business of said applioant......or any interest therein; That said applioant...... malce.-.-.this application pursuant and subject to all the laws of the Stats of afinnesota and the ordinances and ref lations of said ... Cit applw.able thersto, which are hereby vada a part hereof, and hereby agres......io obwn* and obey the same; i _---........ - ... _ .... (Bwe eau otb r readremwrs. !f .aa. of toe.► "Swau s) ' i c I •`z- c -=-r 4 /LC l- G t. �? `J �` L �� -- . "(.� �� 11 i'!'Z! ru " �->1?7 21?`�� 1 Eaoh applioant further states that he is not now the holder of, nor has he made application for, nor i does he intend -to maks applio atian for a Federal Retail Dealer's Bpeoial tax stamp for the talo of I intoxioa j liquor. Dated An +,ar 11 ., 10 79 (Mrs. Larr Waper) .646 Glen Street S. j Hutchinson, MN 55350 dppawnt.... P. 0. dddnss - (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 13, 1979 T0. Mayor and Council "-------------------------------- FROM: Water Billing Department -------------------------------- SUBJECT: Delinquent Water Accounts -------------------------------- 3-0125-0- Casapa High 22 West $8 .46 02-0550-1-00 Patrick Kalenberg 504 Hassan St. S. $40.72 See letters in packet. q -s- IP RETAIL "ON SALE" btate of fibre iota, COUNTY OF ..... .._.... McLeod �� ttx OF.... utclliusnnn. �.---- Tothe............city Council ........................ of the........guy.........................of..i�c�.t�.sru�.................. ............................................................................................State of Minnesota: St. Anastasia Catholic Church jemmy applies for a license for the term of _ _ one da . from the. 9th Bay of Sepem r�18.x..-, to sell At Retail Only, Non -Intoxicating Malt Liquors, as the saws are defined by laza, for consumption "OX" those certain premisem in the --._...of dewribed at follows, to-wU:.......... St. Anastasia Catholic Church Fall Festival on Church Grounds at which plana said applieant......operats-.....the business of and to that end reprcaant......and etate_-_.aa follows: That said applicant..............is.. a........ _ . _. oitizen.........of the United States; of food snoral eharaoiw and repute; and ha_.$__....atW?wd the age of 21 years; that ............. said. ,,_„ .proprietor.........of the esiabUakment for which the Uwnw will be issued if this application is granted. That no manufacturer of such nonrintoxwatin t malt liquors has any ownership, in whole or iia part, in said business of said appiicant._...or any interest therein; That said appUoant_.._moke._...this applioation pursuant and subject to all the Jaws of the State of Minnesota and the ordinances and regulations of said _-Li-ty- applicable thereto, which are hereby made a part hereof, and hereby agree --.to obww and obey the mama; ..... _ ......._ .. _. ._ (Sere .tat. other swWr menta. if an7. of loco, resolau—) ketM44j,LtJJ c -PI/ vi n^ -td Baoh applicant further states that he is not now the holder of, nor has he made applioation for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the male of Intoaioatinj liquor. dpplimat._ P. O. dddrew .... DATE August 14, 1979 POLICE DEPARTMENT MEMORANDUM TO: Mayor Black and City Council FROM: Chief Dean M. O'Borsky SUBJECT: Merit Increases for Sergeants and Investigator Sergeant Kirchoff, Sergeant Schwartz and Investigator Waage have not received pay increases above cost of living increases since they achieved their rank in 1976. I therefore recommend that they receive a 5 percent or 1 step increase effective July 1, 1979, DMO:neb REGULAR COUNCIL MEETING WATER & SEWER FUND R.M. Cotton Co. Quality Control Equipment Bican Company Clyde Gregor Mike Mccue Walter Pollution Control Vineyard Methodist Church Commissioner of Revenue Farm & Home Feed Rite Controls Inc. GTC Auto Parts Hutch Utilities Hutch Wholesale Supply Junker Sanitation Juul Contracting Co. Krasen Hardware Hank Leef Bros. Madsen Ins. Agency Mn. Valley Testing Lab. S.A.Nies Plaza OK Hardware Power Process Inc. Quades Sorensen Farm Supply -State Treasurer Blue Cross -Blue Shield Crown Life Ins.- State ns.- State Treasurer Co. Fed. 499NERAL FUND Mn. Twins State Treasurer Samuel & Barbara Flom Wm.James Auto Inc. AMI Roto Rooter Allen Office Supply Co. Am.Linen Supply Co. Atkinson Blacktop Service Inc. D.J. Black Brinkman Studio Bullseye Reloading CRS Associates Coast to Coast Coca Cola Bottling Co. Copy Equipment Inc. Co. Treas urer Culligan Custom Made Equipment August 14, 1979 repairs $ 37.93 4 floats 54.95 ink 8.08 roof on pump house 279.00 refund 36.85 registration fee 105.00 water re -circulation pump 20.00 July sales taxes 306.40 supplies 27.02 supplies 133.13 muffler & clamps 27.97 electric & gas,computer chgs 8209.40 supplies 17.70 refuse billings 9,921.47 services & supplies 1,878.91 supplies 9.33 uniform rental 67.80 compensation endorsement 305.00 testing water & sewage 108.00 supplies 4.80 supplies 9.42 repairs 22.35 repairs 69.24 supplies 4.22 PERA 211.81 medical insurance 300.74 dental insurance 93.56 PERA 215.10 $ 22,485.18 game tickets -recreation $ 56.25 PERA 2627.71 earnest money payment 500.00 2 GMC trucks 10,140.00 repairs 28.00 files and ;supplies 913.18 laundry service 31.78 street mix 2158.10 Mayors Day mileage 25.00 films & developing 132.89 supplies 92.00 July services 1226.50 supplies 122.62 supplies 12.00 supplies 24.82 d 1 fees for co. rock salt & monthly service 181.50 33.00 repairs 4.00 / ' -2- Dept. of Public Safety July monthly charges $ 271.04 Earl F. Anderson & Associates 4 signs 38.88 Erickson Oil Co. gas 23.66 Rexall Drug Store supplies 96.32 Farm & Home supplies 183.64 Felskas Auto Machine repairs 59.10 Floor Care Supply Co. supplies 167.60 Forbes Auto Store supplies 1.79 GTC Auto Parts supplies 58.32 Great Plains Supply Co. repairs 342.72 Ha rpel Bros. Inc. repairs 205.05 Hutch Iron & Metal iron 6.75 Hutch Leader publication costs 204.03 Hutch Med. Center exam of Mark S. 24.00 Hutchinson Utilities elec. & gas 5335.10 F.utch Vet Clinic boarding fees 118.00 Hutch Wholesale Supply Co. supplies 297.06 Ink Spots Inc. supplies 43.20 IBM correct tape 52.06 J.C.Penney Co. uniforms 33.12 Jerrys Tire Co. repairs 10.74 Jims Auto Salvage repairs 9.60 Juul Contracting Co. street & storm sewer repairs 367.50 Krasen Hardware Hank supplies 27.60 L & P Supply Co. supplies & repairs 22.42 Lamberts Standard Service car maintenance 30.00 Leef Bros. uniform rental 225.60 Logis computer charges 1293.46 Lloyd Schlueter mileage & reg. fee 38.00 MacQueen Equipment Inc. repairs 33.73 Madsen Ins. Agency insurance 29,705.00 McLeod Coop Power Assn. electricity 77.30 Meeker Washed Sand & Gravel sand & gravel 72.20 Ken Merrill mileage & reg. Fees 37.20 MN. U.C. Fund unemployment compensation 2657.79 Motorola Inc. 2 radio units 2199.00 Marilyn Swanson coffee 5.49 Nat'l Fire Prot. Assn. publications 58.00 Ralph Neumann intown mileage 35.00 S.A. Nies repairs 95.53 Dean O'Borsky meals & conferences 22.00 Plaza OK Hardware supplies 121.06 Gary Plotz mileage & intown 173.39 Quades supplies & repairs 66.35 Rannow Electric repairs 72.40 Radio Shack supplies 10.00 Richard Waage investigation school 37.01 St.Paul Book & Stationery supplies 60.38 Schmeling Oil Co. supplies 36.00 Sorensen Farm Supply supplies 248.69 Schramm Tmplement Inc. repairs & supplies 45.46 Tri County Water Cond. softener rental 19.50 Treinen Buschel Inc. welding 4.00 Uniforms Unlimited clothing & supplies 639.06 Xerox Corp. maint.agreement & contract payment, 272.93 Ziemers Grocery soap 1.98 -3- Wallys Tire Center W igen Chev. Co. Woolworths Inc. Wesleys Pharmacy Trails End Inc. Hutch Comm. Hospital Henry Knacke Kokesh Mankato Mobile Radio Plowmans Inc. Road Machinery Teply Equipment Co. Vaughans Ziegler Inc. Warren,Gorham & LaMont Inc. Daniel Huntworth Anderson River Valley Tree Charles Bell Courtney Eck Heathkit Electronic Center Hutch Fire Relief Assn. Les Linder Mikes Pro Shop Suzuki Sports Center Inc. Turf Supply Co. Doby Inc. Carol Briggs Joan Cotter Jay Dale Dennis Hukriede Marilyn Schreiner Comm. of Personnel E & B Locksmith Co. Hutch Comm.Counseling Center Mn. Cont.Legal Education Richards Roofing Co. Blue Cross -Blue Shied Crown Life Ins. Co. State Treasurer Mrs.Robert Schmidt supplies & repairs repairs & supplies notebook film & pictures repairs blood alcohol tests sharpen chain saws recreation supplies & equipment supplies repairs & supplies supplies supplies 6 flags repairs criminal law digest mileage elm tree removal election -voting machines % of safety shoes supplies transfer of funds bus transportation supplies supplies supplies hauling gravel refund refund refund refund refund processing reports 2 keeys disagnostic interviews registration fees for 3 supplies medical insurance dental insurance PERA subpoena fee 136.00 57.70 1.57 5.28 337.75 16.00 38.00 5016.34 257.90 1017.72 8.46 19.95 175.40 26.00 26.50 56.00 4389.55 19.50 10.00 76.27 3000.00 280.10 490.00 26.60 540.00 1421.50 7.00 7.00 7.00 9.75 30.00 45.13 21.50 280.00 90.00 521.04 4160.99 1291.30 2669.78 10.00 $ 91,302.74 Ir -4- MUNICIPAL LIQUOR STORE FUND Griggs Cooper & Co. liquor & wine $3398.29 Johnson Brothers Wholesale wine 359.06 A.J. Ogle Co. beer 648.55 Old Peoria Co. liquor 1483.10 Ed Phillips & Sons liquor & wine 5853.94 Friendly Beverage Co. beer 1873.90 Locher Bros. Dist. beer 11,295.35 Lenneman Beverage abeer 12,896.55 Triple G beer 11,697.55 Coca Cola Bottling Co. mix 186.20 Judson Valley ice 394.75 HutchinsenCold Storage contract payment 150.00 Allen Office Products supplies 20.46 Quades bulbs 4.80 J.C. Penney Co. uniforms 354.89 Junker Sanitation july refuse charges 60.00 Hutchinson Telephone Co. service 34.29 Co. Treasurer real estate taxe 550.31 ' Twin City Wine Co. liquor & wine 1378.09 Ed Phillips & Sons liquor & wine 782.37 $ 53,422.45 OFF STREET PARKING FUND Charles Bell servining meters $222.00 Krasen Hardware Hank tools 10.50 Miller Davis Co. parking citations 216.84 $ 449.34 DEBT SERVICE N.W. National Bank of Mpls. Hospital Bonds -principal & inter. $ 602.50 BRIDGE CONSTRUCTION FUND R.C.M. Associates professional services $1119.78 Twin City Testing evaluations of topping bond 408.50 BONDS OF 1978 Juul Contracting proj. 78-03 $110,073.32 J.W. Hanson Const. Co. sidewalk proj.78-05 2325.87 BONDS OF L979 Juul Contracting Co. Atkinson Blacktop Inc. Proj. 79-01,02-07-08 Proj.79-03-04-05-06 $51,906.90 83,821.56 0 AIDE CONSTRUCTION CO. RT. 2 BOX 262 DASSEL, -MINN. 55325 Phone: (612) 275-2996 Customers Phone �` �a Order No No Date 19 Name Pk PPr� rA ' . s !'iii dain.a ,ncl rc;c 5-c;=� c�^ s f �JST = GFs����,: ��i=� )✓� chis bili. F.ee'e' 7 Fci.J745Z.Ti'cG."YiFO.�LS,PEA'VSR000�N.LDwta� Fr+'Hi1�QJUSA. (612) 879-2311 W T Y OF HUTCHINSON 'WASHINGTON AVENUE WEST VCHINSON, MINN. 55350 MEMO TO: Mayor and City Council FROM: City Engineer/Director of Public Works SUBJECT: Steven Maki Lot 1, Block 46, S 1/2 City, Permit No. 6026 Attached is a letter and billing from Ailie Construction Company and a copy of Mr. Maki's Building Permit for his garage located in the Southwest corner of the property. I have reviewed all of these items and submit the following data: I. City Engineering Department personnel checked for possible Iron Monuments. Only one Iron Monument was found, which was at the Northeast corner of the lot. A lath was placed there marking the corner. 2. A person or persons unknown removed the lath and placed it in the area of the Southwest property corner. 3. Said Southwest corner was checked by city personnel and no corner was found. 4. Work was stopped because the proper monuments were not in place. 5. You will note that Mr. Maki indicated on the permit that he was the contractor; evidently he actually contracted all or part of the work out. Also, he indicated the lot corners were in evidence. Fact was, only one corner could be located and it was not in evidence. It is my recommendation that the claim made by Ailie Construction be denied. It is my opinion that any claim Ailie has is with the property owner. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer/Dir. of Public Works pv attachment APPLICATION FOR BU' ING OR LAND USE PERMIT CITY OF HUTCHINSON, MINNESOTA -�Q TO: THE CITY COUNCIL DATE: CITY OF HUTCHINSON,"MINK. f The undersigned hereby requests a permit to (check one or more): Build Add Install Remodel ` V FEES Bldg Permit Fee.... Plan Check Fee...... Surcharge.......... Other .............. Move Wreck Other •.•... TOTAL.. . PROPERTY DESCRIPTION: Located at Lot % ; Block Addition (Legal Description) T� Size of Lot: 6 (a Ft. Wide x Ft., or Acres. Street No. 1. Name of Applicant _ S�c'LJ �L AIL �Tele No 27 C% S3 >5— Address Street City State Zip Code 2. Name of Owners f �jJe� rn� Tele No F/ -V.3 3 7� Address Street 7 City State Zip Code 3. Name of Contractor St /.T" Tele. No. Address Street City State Zip Code 4. Name of Electrician Tele. No. Address Street City State Zip Code 5. Name of Plumber. and/or Mechanical Contractor Tele. No. Address Street City State Zip Code 6. Name of Excavation Contractor s P j Tele. No Address Street City State Zip Code 7. Building or Construction Information: Use -Zoned Off-Str. Parking Spaces Single -Family Dwelling .lL— Multi -Family Dwelling Commercial Bldg. �— Industrial Bldg or Facility Garage Other Size of Structure In <// x .3 y) Number of Stories Building Material: Frame Brick Concrete Blk Other Roof Material: Wood Shingle Asphalt Shingle 1/ Other If Dwelling: Number Rooms Conventional Split Level Basement If Garage: Size x 3 0 Attached Unattached I Basement S. Utilities Required: Sewer -� o Water /J h Gas IJ v Electric -bD Is Curb and Gutter in? V1_ Will it be necessary to cut a hole in Curbing? A)Z' If so, both curb, gutter & apron must be replaced and an expansion joint placed between the curbing and the concrete driveway. (See Attached Drawing) 9. Location Information if Building orStructure. Set -back: Front property line ./`_ ,r //4 , * S . b ' side property line , '-/)'side property line If detached secondary building, also (9,W,N,S) give alley or rear property line set -back 10. If for use other than building construction or teration, describe fully: 11. Estimated cost of improvement (including la_bor,_ excluding land_)S 12. Are lot corners in evidence? �t S If not, owner shall have property surveyed by a Registered Land Surveyor pri r to field inspection by the City Engineer. 12. PLOT PII�N: 't Show property lines, d nsions of existing and propos ;tructures & distance to property This space for Building Official Approved* L• l - 7 7 Date Rejected Date Reason for rejection Restrictions Type of Construction Size of Building Total Sq. Ft. G Occupancy Group Fire Zone Max. Occ. Load No. Dwelling Units -*subject to payment of fees & issuance of Fire Sprinklers Requiredl yes no vlumbinv & excavation hermits. PLUMBING PERMIT N0. EXCAVATION PERMIT NO. Please read the following before signing application: lines. 1 hereby certify that I have read and examined this application and know the same to be true and correct.' All provisions of Laws and Ordinances Governing this type of work will be complied with whether specified herein or not. The Granting of a Permit does not presume to give authority to violate or cancel the provisions of any other State or Local Law Regulating Construction or the Performance of Construction. Applicant's Signature Building Official FOR YOUR INFORMATION THE HUTCHINSON SAFEFY COUMCIL The Huteh.i.naon RomesoU Satiety Counut_ raft iu,ty 30, at 12:00 noon at .the PUi4,Le Hoube in HutdUAbon, I- VAAota. TheAe. w.e 10 members p went. PuAi,dent Myron Johnson opened the netting with a 4 tent pkdye�t. The June minaW awa apptoved by wat on. Otd &"mess: The McLeod County Faik .cs ,august 11-21 and :the safety count i t mems wW meet Fxlday llugust .17, at 8:3D AM and put up .the ' booth. Les Smith, Jim Hudaon, GeoxgeFietd, and Alkyon Johnsen -have jitm -to be shown a.nd bkochutita and bumper stir-keAL6 to hand out eA wett u other 4a.6ezy io jgAwtZon. Myron Johnson Witt contact Rent -A -K d jot eomeone to Aar, the movie. pt.ojeetou. It wiz announcedthe e i ty au.Lt pnaceed and instaGC .the attey be" Paxk Toww and .the'dentat o664te oij 2nd. Ave. W, be&xen Fxax#tti:n S Gten Stteet. New Su,s.tXess r Geoxg'e F.ieCd ana moved the Vat of L.i je pnegaam .is doing bine OW . unit6 afl avai,tabte at the Sen,i,ox CitiWt,& Oi jice. and aeve4at plata in W-Le-od County. Ij an caon.e wznta Jah thm • ttjovna tf or<, pteas a contact him. Calot Sch ni.dtbauex o f .the hike pat)tot wab not peke to tepoxt on the pr:ttot p wgu m, but she has had a tot o6 items in the Hutchinson LeadeA and oven u4Lo stat i.on KDW Mown Johnson had a .tefitex room the Minnesota Sa+6ety 0DUnCa anrou►iu.elq a ae►ye+itA Zh 4,Umar. See him 3or moxe .cnjoptmation. The nut meeting uktt be /August 27th, at .the Pxaiaie House. Tite"w,.eh'.s Report t: Subv tied by: M!fton Johnson, PuA dent Loretta F. Puhrey, SecA. Txeaaz. Satan¢ on hand Juty 1, Deposits Vubuuement.a &stance. on hand July 31, 1979 78.01 none none 1979 18.02 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION MEMORANDUM DATE: August 3, 1979 --------------- TO: Mayor andCity Council FROM: Bruce Ericson, Recreation Director — — — — — — — — — — SUBJECT: Chlorine Level at High School Pool — — — — — — — -----------— — -- — — — There has been some concern over the chlorine level at the High School Pool during the 1979 summer swimming season. The chlorine in the pool is necessary to control the bacteria and keep the PH factor at a safe level. Two years ago the school installed an automatic chlorinating system which monitors the PH factor and the chlorine count. The PH factor at the pool has remained at approximately 7.5-7.6 throughout the summer and the chlorine count has remained at 2-3 parts per million. To put this into perspective, the State allows up to 5 parts per million for chlorine and the custodial staff says the pool must be shut down if the PH factor drops to 7.1. According to this information there should be no reason for the concern over the chlorine at the pool. However, perhaps the answer relates to the fact that when the automatic chlorination is in operation to keep the levels constant, chlorine is being pumped through the system at a rate of 20 parts per million. We talked to the custodial staff regarding this and they now have set the system to pump at 15 parts per million. At this rate the changes in the water will occur at a slower pace. The reason for pumping chlorine into the pool at these rates is that if the PH factor in the pool begins to drop it can drop to 7.1 very rapidly. The chlorinating system will operate approximately twice each day, however, it depends on the amount of use at the pool. We hope that reducing the chlorine count in the automatic system will help reduce any irritation that has been experienced by swimmers in the past. *L__ August 8, 1979 Hutchinson Fire Department Hutchinson, Minnesota 55350 FOR YOUR INFORMATION TO: Gary Plotz and City Council Members FROM: Lloyd Schlueter, Fire Chief The Hutchinson Fire Department recommends that as soon as a cost figure can be put together that you approach the people of the City of Hutchinson with a referendum for a Public Service Building. If there are any questions on the Fire Department Building you may contact any member of the building committee listed below. Brad Emans, Chairman Randy DeVries Myron Johnson Clint Gruett Steve Schramm Lloyd Schlueter, Chief CROW RIVER REGIONAL LIBRARY r LIBRARY BOARD MINUTES July 9, 1979 The Crow River Regional Library Board met in the Meeker County Courthouse on Monday, July 9, 1979• Present: Mr. Wayne Hebrink, Renville- Mr. enville-Mr. Orlynn Mankell, New London Mr. Leif Fosteroold, Spicer Mrs. Dorothy Hinseth, Sunburg Miss Aleda Swanson, Dassel Mrs. Joan Reckdahl, Grove City Mr. Earl Mathews, Glencoe Mr. LeRoy Sanders, Willmar Mr. Howard Hoese, Glencoe Mrs. Kathy McGraw, Hutchinson Burton Sundberg, Director Kathy Matson, Asst. Dir. Absent: Mr..Ralph Bergstrom, Hutchinson* Mrs. Karen Osterberg, Watkins Mrs. Maria Nathe, Winsted Mrs. Rosella Lipke, Stewart Rev. Duane Grage, Litchfield Mr. Wayne Brix, Litchfield Mrs. Marcia Kleberg, Willmar Mrs. Jeanette Buchanan, Willmar* Mr. Ron Pool, Bird Island *Excused absence FOR YOUR INFORMATION Representing Kandiyohi County it • Kandiyohi County " Kandiyohi County to Kandiyohi County " Meeker County " Meeker County » McLeod County n Willmar " Glencoe " Hutchinson Representing Hutchinson " Meeker County " McLeod County " McLeod County " Litchfield " Litchfield " Willmar " .Willmar " Bird Island Vice President Aleda Swanson called the meeting to order. The secretary's and treasurer's reports were approved as presented. It was established that a quorum was present. The chairman directed the library staff to contact members whose status on the board is uncertainobecause of change of residence or prolonged absence from meetings. , Mrs. Matson reported that the story hours and the summer programs have increased circulation. A bus tour to other libraries has been planned for the staff and others who would like to go. The staff has prepared a cookbook, proceeds of which will be used for the staff's "Remembrance Fund." Several people have responded to the ads for a Renville librarian. The 75th anniversary celebration for the Hutchinson library was held June 23rd. Notice of the time and place of board meetings.has been placed in branch libraries. Mr. FosterPold moved, second by Mr. Sanders, that bills be paid as presented. Motion passed. The Spanish project is going very well. Books are circulating. A Spanish language story hour has been held in Litchfield, and Cosmos will be holding a family film night. Mrs. Matson reported that the workshop at Breezy Point on community and library analysis was very good. WK A workshop on Libraries and Marketing will be held at St. Catherine's on August 1 - 4. Cost is $1.00. Mrs. McGraw moved, second by Mr. Mankell that we pay for Mrs. Matson's attendance at this workshop. Mr. Fostervold presented the specifics of the budget amounting to $426,642.00. Mrs. Reckdahl moved adoption of this budget as presented for -1980. Second by Mr. Sanders. Motion passed. The Insurance Committee reported that it was not opposed to paying for life insurance for employees. It would amount to $3.40 -per person per month for sixteen -people. The board's concensus was that approval should be postponed until the Finance Committee considers the budget for 1981. -If it is -deemed desirable then, it should be included in the budget. (It was also noted that the full medical coverage we give is more than some regional libraries give.) , Communications included the Public Library Newsletter, -a letter from a Univ. of Mn. student who is doing his thesis on the history of the Crow River Regional Library, and a letter from OPLIC saying we are eligible to -receive a.id • funds for fiscal. 1980. The possibility of authorizing the Board's treasurer to take out a short term loan if it is ever needed to meet the payroll was presented. This might occur if some funds from the state or governing bodies do not arrive as scheduled. (e.g., the state funds due in April have not -arrived as of today, July 9). Mr. Sundberg was directed to check with the county attorney to see_ if we could legally get loans like this. Mr. Sundberg requested that we give Mrs. Laurie Fostervold six weeks of, released time with pay if she is accepted at a federally funded Audio- visual Institute at Mankato State University. It will be conducted in two- week blocks in October, January, and April. Mr. Hebrink moved, second by Mrs. Reckdahl, that we approve Mrs. Fostervold's participation in this program. Motion passed. Mileage reports were filled out. The meeting was adjourned. Respectfully submitted. Joan Reckdahl, Secretary Pro Tem July 1979 Balance Receipts: State/Fed Aid Special Project Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Bird Island Petty Cash Gifts Other I CROW RIVER REGIONAL LIBRARY Treasurer's Report BUDGET MONTH 99,000.00 2,920.00 56,464.00 39,120.00 42,597.00 44,539.20 23,158.70 33,071.60 15,146.65 4,582.00 13,000.00 -0- 3,000.00 $376,599.15 $(9,642.78) 26,000.00 13,040.00 17,512.18 11,134.80 8,267.90 3,786.66 1,145.50 2,070.85 4,140.00 $87,097.89 From 1978 Budget & Reserve 21,027.85 TOTAL RECEIPTS + Balance $397,627.00 $77,455.11 _ FUM AND DEPARTMENT L I Eo ART - - DEPARTMENT-—-- PFSALARIESrDvTf FS 1 ---SPECIAL PROJECT - HOSPITAL PWD. INSURANCE PERA & SOCIAL SECURITY TOTAL - - - MATERIALS BOOKS: ADULT �-BOOKS: - CHILDREW - PERIODICALS PAMPHLETS -AUDIO VISUAL- --- BINDING MICROFORMS -'r--TOTAL- MAINTENANCE OTAL-MAINTENANCE CUSTODIAL SUPPLIES & SERV. -- { --TELEPHONE - TELETYPE BOOKMOBILE OPERATION(INCL. INS.) TOTAL - - OTHER SUPPLIES --- PR0:90TIOV &- PROGRAMMING - POSTAGE MILEAGE & MEETINGS ----MEMBERSHIPS- INSURANCE -- MEMBERSHIPSINSURANCE EQUIPMENT RENTAL PROFESSIONAL--SERV-ICES- - BOOKKEEPING SERVICES MISC. RESERVE --TOTAL- CAPITAL OUTLAY EQUIPMENT BOOKMOBILE -AMORTIZAT-ION--FUND- BRANCH AMORTIZATION FUND TOTAL TOTAL LIBRARY Investments redeemed Investments purchased Ending cash balance LeRoy Sanders, Treasurer YEAR TO DATE $ .20 49,914.00 1,460.00 42,348.00 26,080.00 18,701.53 33,404.40 17,369.06 24,803.70 11,359.99 3,436.50 10,625.37 747.45 14,063.92 $254,313.92 $254,314.12 APFRCPPIATICNS HTD EXPENDITURES YTD EXPEFPITURFS f-SPFNT UNEXPENDED BAL 233,655.00 _ 2.1_,098.79 140,413.56 F0.1S °3,241.44 2,970.00 139.94 1,5?2.80 52.3E 1,397.20 12,000.00 933.31 7,160.44 59.73 4,839.56 i 70,300.00 L,740.99 12,406.93 61.1% 7,_893.07 -,268,875.00 23,913.03 161,503.73 60.13 107,371.27 51,250.00 8,192.27 _ 28,637.81 55.9p�22� 612.{9 r-13,700.00 2,142.23 9,915.46 72.4% 3,784.54 5,000.00 646.14 3,617.34 72.3% 1,382.66 700-00.--12.54 14 27.94 5,894.00 -_ 199.57 -227.94-__l 2,610.99 44.31. 3,283.01 -j 800.00 '0.00 266.79 33.3% 533.21 100.00'0.00 6.66 76.944.00 11,162.75 45,282.99 58.9% 31,661.01 880.00 ---24.75-319.82-36.3%- 860.18 2,400.00 53.90 1,752.48 73.0% 647.52-� 1,600.00 206.12 1,513.18 94.6% 86.82 7.998.00 1,139.65 5.505.]7_69.1 x,462.83 12.848.00 1,444.42 9,090.65 70.81. 3,757.35 8,550.00__951.85 6,952.85 .81.2E 1,607.15 900.00 72.00 601.98 66.9.• 298.02 3,150.09 699.41 2,383.91 75.7, 766.09 -_4,1500.00 1,057.39_ -Y,856.09_-68.96 1,291.91-- ,291.91__400.00 403.30 0.00 190.00 47.5! 710.00 4.700.00 70,00 4,947.00 117.91 747.00F 6,500-00 - 882.89__,- 5,325.03 __ 81.9f 1,]74.97_ - 700.00 0.00 770.00 110.01. 70.03F 1,500.00 125.00 875.00 58.3% 625.00 -500.00- '0.00 W.00-10 00% 500.00.30,590.00 3,858.54 24,903.86 81.5% 5,656.14 3.700.00 -165.98 1.563.04 u2.2 2-,136.96 4,000.00 - 10.00 10.00 '0.0% 4,000.00 700.00 0.00 10.00 -0.01. 700.00 _ $.400.00_ 165.98 1, 6,836.96 397.627.00 40,544.72 $22,100.00 $64,990.88 $(5,980.49) Savings Pass Book $42,924.19 as of July 31, 1979 242,344.27 60.91. 155,282.73 $157,942.00 175,892.34 $ (51'980.49)