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cp11-27-1979 cHUTCHINSON CITY CALENDAR WEEK OF November 25 T() December 1 1979 WEDNESDAY SUNDAY THURSDAY 8:00 A.M. - Department Head Meeting with City Council at City Hall ©J Wa •.� ,, , FRIDAY 0 oil MONDAY Noon - Hutchinson Safety Council Meeting TUESDAY 7:30 P.M. - City Council Meetin; at City Hall SATURDAY i AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 27, 1979 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend R. S. Crouse J3. Consideration of Minutes - Special Meeting of November 13, 1979 and Regular Meeting of November 13, 1979 Action - Motion to approve - Motion to approve as amended c/4. Public Hearing None 5. Communications, Requests and Petitions V(a) Consideration of Request for Gary Plotz to Attend Tax Increment Financing Seminar on December 6-7, 1979 Action - Motion to approve - Motion to reject c P) 6. esolutions and Ordinances /(a) Ordinance No. 14/79 - Ordinance'Amending 1974 Ordinance Code of City of Hutchinson, Section 510 - Fees, Business and Certain Other Licenses and Permits Action - Motion to reject - Motion to waive second reading and adopt ✓(b) Resolution No. 6447 - Resolution Authorizing the Execution of Contract and Request for Reimbursement Action - Motion to reject - Motion to waive reading and adopt i(c) Ordinance No. 15/79 - Ordinance Amending Section 560 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Waterworks and Sewer Department - Rates and Charges Action - Motion to reject - Motion to waive first reading and set second reading for December 11, 1979 7. Rem its of Officers, Boards and Commissions �a) Monthly Financial Report - October 1979 Action - Order by Mayor received for filing I Council Agenda November 27, 1979 /(b) Minutes of Planning Commission dated October 16, 1979 Action - Order by Mayor received for filing ✓(c) Minutes of Hospital Board dated August 21, 1979, September 18, 1979 and October 16, 1979 Action - Order by Mayor received for filing 8. Unfinished Business ✓ (a) Consideration of Appointments for Public Participation Program: 1.) Public Participation Coordinator 2.) Advisory Committee (8 Members) 3.) City Staff Contact Person Action - Motion to reject - Motion to ratify appointments ,,/(b) Consideration of Closing Entry to Neal Apartments (DEFERRED NOVEMBER 13, 1979) Action - V(c) Consideration of Clarification of Assessments on Lot In McDonald's Fourth Addition (DEFERRED NOVEMBER 13, 1979) Action - 9. N w Business (a) Consideration of Application for Snow Removal Permit(s): 1.) Kenneth Gruenhagen Action - Motion to reject - Motion to issue permit Jb) Consideration of Permanent Status of Liquor Store Employee Action - Motion to reject - Motion to approve permanent status ,/(c) Consideration of Salary Increase for Meter Repairman Action - Motion to approve - Motion to reject -2- A Council Agenda November 27, 1979- Xd) Consideration of Request for 1979 Christmas Decorations by Chamber of Commerce Action - Motion to approve - Motion to reject Ye) Presentation by R.C.M. of Update Report on Step I Sewer Plant Grant Study Action - 4VJ,� /(f) Consideration of Application for Christmas Tree Sales Permit(s) by: 1.) Glen Varland (Mrs.) 2.) Al Patrias 3) Action - Motion to reject - Motion to issue permit /g) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - 4h) Motion to authorize discontinuance of serviceConsideration of Permanent Status of City Forester Action - Motion to reject - Motion to approve permanent employment ✓(i) Consideration of Request for A Conditional Use Permit submitted by Hutchinson Industrial Corporation with favorable recommendation of Planning Commission Action - Motion to rejectv-- Motion to waive reading and adopt Resolution ti/O) Consideration of Final Plat for "Swanson's Subdivision of Hutchinson Industrial Park" with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution Jw Consideration of Extending Time Period for Previously Approved Variance and Conditional Use Permit for Grace Lutheran Church with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve extension r/(1) Consideration of Approval of 1980 Public Works Program with favorable recommendation of Planning Commission Action - Motion to approve - Motion to reject - 3- s Council Agenda November 27, 1979 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 0 -4- 0 AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 27, 1979 5. Communications, Requests and Petitions „/(b) Consideration of Request for City Attorney Schantzen to Attend Tax Increment Financing Seminar on December 10, 1979 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances /(d) Resolution No. 6448 - Resolution of Applicant Authorizing Filing of Application for Grant to Develop Park Land Under the Provision of the Federal Land and Water Conservation Fund Act and the State Natural Resource Fund Action - Motion to reject - Motion to waive reading and adopt ,A/e) Resolution No. 6451 - Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions ,/(d) Minutes of "Seniors Activity Center" Advisory Board dated November 6, 1979 Action - Order by Mayor received for filing 9. New Business J /(a) Consideration of Application for Snow Removal Permit(s): 2.) Harvey Radelbach 3.) Gilbert Boldt Action - Motion to reject - Motion to issue permit /(f) Consideration of Application for Christmas Tree Sales Permit(s) by: 3.) Charles Pulkrabek Action - Motion to reject - Motion to issue permit 1 11 •- Agenda Addition November 27, 1979 V(m) Consideration of Recommendation from Downtown Development District Advisory Board to Approve Levner Co. As Developer for Elderly High Rise // Action - Motion to reject - Motion to enter into agreement ✓(n) Consideration of Moving City -Owned Garage Action - Motion to reject - Motion to approve V/(o) Consideration of Requests by Hutchinson Community Hospital: 1.) Proceed with Emergency Generator System 2.) Replacement of Colored TV Sets 3.) Additional Coronary Care Equipment 4.) Approval of Paving Portion of Medical Office Parking Lot Action - v -2- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 13, 1979 A special meeting of the City Council was called to order at 6:30 P.M. by Mayor Black, with the following members present: Aldermen Peterson, Gruenhagen and Hunt - work, in addition to Mayor Black. Absent: Alderman Westlund. Also present were: Administrative Assistant Plotz and City Accountant Merrill. The 1980 budgets for Parking, Liquor Store, and Water/Sewer/Trash were presented by City Accountant Merrill. Following discussion, the motion was made by Alderman Huntwork to adopt the 1980 Parking Budget and Liquor Store Budget, respectively. Seconded by Alderman Gruen- hagen, the motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson and unanimously carried, to adopt the 1980 Water/Sewer/Trash Budget, with possible adjustment of 20% increase in revenues/charges and a reduction in category No. 4300, Professional Serv- ices per local grant match for the Sewage Treatment Plant, Step I Study. There being no further business to come before the Council, the meeting adjourned at 7:30 P.M. MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 13, 1979 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:37 P.M., with the following members present: Aldermen Peterson, Gruenhagen and Huntwork in addition to Mayor Black. Absent: Alderman Westlund. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Richard H. Coston of the Seventh Day Ad- ventist Church. 3. MINUTES The minutes of the Regular Meeting of October 23, 1979 and Special Meeting of No- vember 7, 1979 were approved as presented upon motion by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR PERCY ANDERSON TO MOVE BUILDING Following discussion, it was moved by Alderman Gruenhagen to approve the re- quest by Percy Anderson to move a residential garage. The motion was seconded by Alderman Peterson and carried unanimously. (b) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY R. J. SCHUETTE After discussion, the motion was made by Alderman Peterson, seconded by Ald- erman Huntwork and unanimously carried, to approve the reduced trash and refuse rate for R. J. Schuette. (c) CONSIDERATION OF REQUESTS FOR STREET LIGHTS The City Engineer/Public Works Director reported the property owners at 215 and 221 Fifth Avenue N.E. and the Velvet Coach have requested the installation of street lights in their area. Following discussion, Alderman Gruenhagen moved to refer the request for street lights to the Hutchinson Utilities Commission. Seconded by Alderman Huntwork, the motion carried unanimously. C� I Council Minutes November 13; 1979 - 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 14/79 - ORDINANCE AMENDING 1974 ORDINANCE CODE OF CITY OF HUTCHINSON, SECTION 510 - FEES, BUSINESS AND CERTAIN OTHER LICENSES AND PERMITS Following discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to waive first reading of Ordinance No. 14/79 entitled Ordinance Amending 1974 Ordinance Code of City of Hutchinson, Section 510 - Fees, Business and Certain Other Licenses and Permits and set second read- ing for November 27, 1979. (b) RESOLUTION NO. 6444 - RESOLUTION ACCEPTING GRANT OFFER FROM STATE OF MINNESOTA FOR STEP I FACILITIES STUDY, SEWAGE TREATMENT PLANT u. After discussion, Alderman Huntwork made the motion to waive reading and adopt Resolution No. 6444 entitled Resolution Accepting Grant Offer from State of Minnesota for Step I Facilities Study, Sewage Treatment Plant. Seconded by Alderman Gruenhagen, the motion carried unanimously. (c) RESOLUTION NO. 6445 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Reso- lution No. 6445 entitled Transferring $10,000 from Liquor Store to General Fund. (d) RESOLUTION NO. 6446 - RESOLUTION AUTHORIZING SUBSTITUTION OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA ®After discussion, Alderman Huntwork moved to waive reading and adopt Resolu- tion No. 6446 entitled Resolution Authorizing Substitution of Securities to Citizens Bank & Trust Co. of Hutchinson, Minnesota. The motion was seconded by Alderman Gruenhagen and carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - OCTOBER 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF NURSING HOME BOARD DATED SEPTEMBER 20, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED OCTOBER 2, 1979 0 -2- 0 Council Minutes November 13, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF CIVIC ARENA BOARD DATED OCTOBER 17, 1979 There being no discussion, the_ minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF NURSING HOME BOARD DATED OCTOBER 23, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF APPOINTMENTS FOR PUBLIC PARTICIPATION PROGRAM: 1.) PUBLIC PARTICIPATION COORDINATOR 2.) ADVISORY COMMITTEE (8 MEMBERS) 3.) CITY STAFF CONTACT PERSON Mayor Black requested to defer the appointments until the next Council meeting. (b) DISCUSSION OF ESTABLISHING DATE FOR POLICE/FIRE STATION REFERENDUM Mr. Brad Emans appeared before the City Council on behalf of the Fire Depart- ment Building Committee and recommended the date of February 5, 1980 for the referendum on the new police/fire station. Mayor Black responded that the downtown development group had hired an archi- tect to prepare plans for the same site as that chosen by the police and fire departments. He suggested the referendum be delayed until after the first of the year. Discussion followed on the proposed site and which group had pri- ority to its use. After considerable discussion, it was moved by Alderman Gruenhagen that the Fire Department be granted February 5, 1980 as the date for a referendum and that the site east of Library Square be designated for the future Fire/Police Station. The motion was seconded by Alderman Peterson and carried, with Mayor Black voting nay, and Aldermen Peterson, Gruenhagen and Huntwork voting aye. 9. NEW BUSINESS (a) CONSIDERATION OF SALARY INCREASE FOR RECREATION DIRECTOR Bruce Ericson, Recreation Director, has been employed by the City for one year, and it was recommended he be given a salary increase at this time. -3- Council Minutes November 13, 1979_ Following discussion, the motion was made by Alderman Peterson to increase the Recreation Director's salary by 8%. Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT(S) BY: 1.) LESLIE R. JOHNSON 2.) FLORIAN THODE 3.) GENE C. BETKER 4.) RICHARD LARSON After discussion, the motion was made by Alderman Huntwork, seconded by Ader- man Gruenhagen and unanimously carried, to issue snow removal permits to Ole above-named individuals. (c) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL BY --.r, SIEM'S BARGAIN CENTER Following discussion, Alderman Gruenhagen moved to issue a cigarette license to Siem's Bargain Center. The motion was seconded by Alderman Huntwork and carried unanimously. (d) CONSIDERATION OF HIRING COMMUNITY SERVICE OFFICER After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the employment of Roger Bakken as Community Service Officer. (e) CONSIDERATION OF AUDIT FEE PROPOSAL FOR Y/E 12-31-79 v The firm of Thorsen, Campbell, Rolando & Lehne submitted an audit fee proposal for the year ended December 31, 1979 in an amount not to exceed $12,750. Following discussion, Alderman Huntwork made the motion to approve the audit fee proposal from Thorsen, Campbell, Rolando & Lehne. Seconded by Alderman Gruenhagen, the motion unanimously carried. (f) CONSIDERATION OF CAR IMPOUNDING CONTRACT WITH PLOWMAN'S, INC. After discussion, Alderman Gruenhagen moved to enter into a two-year contract with Plowman's, Inc. for car impounding. The motion was seconded by Alderman Huntwork and carried unanimously. It was further moved by Alderman Gruenhagen, seconded by Alderman Huntwork and unanimously carried, to waive reading and adopt Resolution No. 6442 entitled Resolution Extending Car Impounding Contract with Plowman's, Inc. -4- Council Minutes November 13, 1979 (g) CONSIDERATION OF PAY RATE ADJUSTMENT FOR CIVIC ARENA MAINTENANCE EMPLOYEE Following discussion, Alderman Huntwork moved to increase the salary for Robert Riebe, Civic Arena employee. The motion was seconded by Alderman Gruenhagen and carried unanimously. (h) CONSIDERATION OF RESIGNATION OF WILLIAM SCHIEBEL After discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to accept the resignation of William Schiebel. (i) CONSIDERATION OF CLOSING ENTRY TO NEAL APARTMENTS It was pointed out that the Planning Commission decided to close the entry from Neal Avenue into the apartment complex due to opposition from neighbors. The entry was established for Dale Street. A question was then raised if the conditional use permit approved by the Planning Commission and City Council could be changed. Fire Chief Schlueter expressed concern that the fire trucks would be hindered in laying hose lines to a fire in the apartment units and the fire trucks would find it difficult to get in the entry on Dale Street. After discussion, the motion was made by Alderman Gruenhagen, seconded by Alder- man Peterson and carried unanimously, to table the matter for further study by Administrative Assistant Plotz and the City Attorney. (j) CONSIDERATION OF VIOLATION OF OCCUPANCY AT HUTCH HOTEL Fire Marshal Field reported that Frank Fay had violated the fire code by peia- mitting a family to occupy a second floor apartment in the Hutch Hote. It was his recommendation to issue a citation to Mr. Fay. After considerable discussion, the motion was made by Alderman Peterson, sec- onded by Alderman gruenhagen and unanimously carried, to issue a citation to Frank Fay. (k) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMIT BY LEONARD RIEMANN Following discussion, it was moved by Alderman Huntwork to issue a Christmas Tree Sales Permit to Leonard Riemann. Seconded by Alderman Gruenhagen, the motion unanimously carried. (1) CONSIDERATION OF HIRING LIQUOR STORE CLERK After discussion, Alderman Huntwork moved to approve the employment of Randall Hanke at the liquor store, to be effective immediately. The motion was seconded by Alderman Gruenhagen and carried unanimously. -5- Council Minutes November 13, 1979- (m) CONSIDERATION OF CIVIC ARENA EMPLOYEES DURING ICE SEASON Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Huntwork and carried unanimously, to approve employment of Robert Lersch, Troy Woller, and John Daniels for the Civic Arena during the ice sea- son. (n) CONSIDERATION OF PROPOSAL FOR SNOW HAULING BY EUGENE BIRK AND SNOW REMOVAL BY ERICKSON & TEMPLIN After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen and unanimously carried, to approve the proposals from Eugene Birk and Erickson & Templin. The motion was amended by Alderman Huntwork. seconded by Alderman Gruenhagen and carried unanimously, to limit breakfast and lunch breaks to one-half hour each. .11 (o) CONSIDERATION OF CLARIFICATION OF ASSESSMENTS ON LOT IN MCDONALD'S FOURTH ADDITION _ Following extensive discussion on assessments, the motion was made by Alder- man Gruenhagen to table the matter for further research. The motion was seconded by Alderman Peterson and carried unanimously. (p) CONSIDERATION OF PARK BOARD RECOMMENDATION TO MOVE HOCKEY BOARDS TO LINDE:1,, PARK AND NORTH JAYCEE PARK, WITH INSTALLATION BY HOCKEY ASSOCIATION Bruce Ericson, Recreation Director, presented a map showing the location of the children who registered for the various summer recreation programs. He then commented that relocation of the hockey rinks would mean greater use -of them. The facilities at Tartan Park are seldom used. v After considerable discussion, the motion was made by Alderman Gruenhagen to move one rink to the North Jaycee Park and one rink to the Linden Park and to leave one rink at Tartan Park, with no lights or warming houses furnished if not already there, and labor to be furnished by the Hockey Association. Seconded by Alderman Huntwork, the motion unanimously carried. (q) CONSIDERATION OF PARK BOARD RECOMMENDATION TO MOVE HOCKEY BOARD TO NORTH ELEMENTARY PARK, CONTINGENT UPON APPROVAL OF ELEMENTARY SCHOOL PRINCIPAL, WITH INSTALLATION BY HOCKEY ASSOCIATION Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Huntwork and carried unanimously, to reject the request. ME Council Minutes November 13, 1979. (r) CONSIDERATION OF JOINT MEETING OF TOWNSHIP BOARD AND CITY COUNCIL TO DISCUSS CITY FIRING RANGE After discussion, Alderman Peterson moved to make application for a permit and to establish a joint meeting of the City Council and Township Board to discuss the City Firing Range. The motion was seconded by Alderman Gruen- hagen and unanimously carried. (s) CONSIDERATION OF PART-TIME EMPLOYEE FOR CIVIC ARENA Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to approve the employment of Diane Kuttner at the Civic Arena. (t) CONSIDERATION OF SELLING USED CITY VEHICLES City Engineer/Director of Public Works Priebe presented a list of used City vehicles and requested permission to advertise for bids to sell them. After discussion, it was moved by Alderman Huntwork to approve, -the sale of used City vehicles and to authorize advertising for sealed bids to be opened on December 11, 1979. Seconded by Alderman Gruenhagen,-the motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported an increase in the ridership of the Hutchmobile and commented on a report included in the packet that showed the status of the bus. Mr.IPlotz mentioned he had attended a League of Minnesota Cities meeting on Saturday to help plan the 1980 annual meeting to be held in Duluth. He asked for'suggestions of changes in next year's meeting. The Council members were reminded of the Tax Increment Financing Seminar to be held on Thursday, November 15, 1979. The '',Fire Department has arranged a tour to Marshall on Wednesday, November 14, 1979 to tour the police/fire station there. The Hutchmobile will leave from City Hall at 5:00 P.M., and the Council members were encouraged to attend. The purchase contract with Kenneth Tenney for park property has been signed, andithe closing date of November 15, 1979 established. -7- Council Minutes November 13, 1979 (b) COMMUNICATIONS FROM THE MAYOR Mayor Black reported he had received a letter from Joan Phillips, represen- tative for the Nutrition for the Elderly to the "Seniors Activity Center" Advisory Board, requesting her resignation from the Board. It was his recom- mendation that the resignation be accepted. The motion was made by Alderman Peterson, seconded by Alderman Huntwork and unanimously carried, to accept the resignation of Joan Phillips from the "Seniors Activity Center" Advisory Board. A letter was received from the Hutchinson Utilities Commission regarding a salary adjustment made in 1976 and a request to review the monthly compen- sation at this time. Following discussion, it was moved by Alderman Huntwork to defer action.._ Seconded by Alderman Peterson, the motion carried unanimously. Z11 (c) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen reported on a problem with a special assessment search prepared in 1978 for property at Lot 22, Block 1, Stoney Point Addition. An error was made in not showing pending assessments owing in the amount of $4344.48 A notice of the 1978 project was sent to Hutch Properties, former owner, but they were not billed for the assessment. The transaction of sale was closed with no assessment paid, and the new owner received the statement for the assess- ment. Both parties refused to pay the assessment charges. Mr. Schantzen stated he had contacted the Attorney General's Office for assis- tance, but they were unable to give any direction. Attorney Schantzen sug- gested a claim be put in with the insurance company under "errors and ommis- • sions" to cover the City's loss. It was the consensus of the Council that a claim be submitted to the insurance company and the amount removed from the Assessment Roll. Extensive discussion followed on procedures for assessment searches, and it was decided that a 48-hour period would be required to prepare assessment searches. Also, the City staff was instructed to prepare new procedures for handling the searches to eliminate future errors. (d) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported the National Guard had requested permission to use Street Department property as a training area for their Armored Vehicle Launch Bridge section for an indefinite period of up to a year. Commander Timothy J. Sanken appeared and explained that the size of the equip- ment required additional space than that available at the National Guard. It would be used to improve training and aid in recruiting and retention. Council Minutes November 13, 1979_ The motion was made by Alderman Gruenhagen, seconded by Alderman Huntwork and carried unanimously, to authorize parking the Armored Vehicle Launch Bridge section on Street Department property by the National Guard. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Huntwork, seconded by Alderman Peterson and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:20 P.M. upon motion by Alderman Peterson, seconded by Alderman Gruen- hagen and unanimously carried. -9- MEMORANDUM DATE: November 19, 1979 TO: Mayor and City Council -FROM:- Gary -ii. Plotz, Administrative Assistant sUBjzcTs = Tax incrememt Finan ing. Seminar A Tax Increment Financing. Seminar .for city administrates is being offered mn December 6-7, 1979. ` i The --seminar -is --to -prtrvide -more of the detail and -procedures on hors to operate a district and -meet the annual reporting requirements under the new law. The, registration fee is $185, which includes tuition, materials, and luncheons. - Inasmuch as we haves three development districts to administrate and report annually, it would appear worth the time and cost. /_ms Tax Increment Tax Increment Financing: The N44ts and Bolts of Project Planning -and Financing Implementation offers a unique op- portunity for the staff member to not only .learn the elements that corpp.rise The Nuts and Bolts of Project a complete tax increment financing Planning and Implementation plan, but also put the knowledge of these e.lements to work in solving a hypothetical redevelopment prob- lem. The first day of the seminar will pffer explanations of the budgeting process, provide methods of estimat- ing budgetary items and demonstrate how to calculate the income side of the ledger, the tax increment. Parti - December 6-7, 1979 cipants will Learn how to estimate Marriott Inn, Bloomington when tax increment producing pro- perty will actually appear on the tax rolls and generate tax increments. Day two will allow the practitioner to put to use the knowledge gained. on Thursday. This information wilt be applied to hypothetical tax increment Presented by the financing. Participants will progress Technical Assistance and through the steps used to evaluate Research Service, the feasibility of a project and learn League of Minnesota Cities and the how to utilize the TARS tax incre- Government Training Service ment financing. computer software I program to evaluate the fe4sibility i of the project. till 411 Illll U WHO SHOULD ATTEND This program is designed for the practitioner. . . planner, community development coordinator, city man- ager. . ., the individual who plans and implements a downtown pro- ject, be it housing or industrial. REGISTRATION You should register in advance by mail using the attached form. Regis- trations should be received by Friday, November 30, 1979. FEE The total fee of $185 includes tuition, materials, luncheons and breaks and is payable with registration. LOCAT ION/ACCOM MO DAT IONS The Marriott Inn is located at 1919 East 78th Street at Cedar Avenue, Bloomington, Minnesota, and is hold- ing a block of sleeping rooms for participants on Wednesday and Thurs- day evenings. Those needing rooms should contact the hotel by November 16 and mention this seminar (612/ 854-7441). CANCELLATION Fees will be full refunded for can- cellations received by December 3. Alternates will be accepted at any time. THURSDAY, DECEMBER 6 THURSDAY (continued) FACULTY 8:00 a.m. Final Registration 4:30 Income Estimates John Bridley, Project Director, Small Cities. Tax Increments Community Development Block Grant Pro 8:30 Tax Increment Grants ject, League of Minnesota Cities Financing Overview Assessment Districts Terry Foster, Director of Relocation, Minne- 1979 Legislation 4polis Housing and Redevelopment Authority Effects on Existing 5:30 Wipe and Cheese Projec% Reception 'Richard Graves, Director, Technical Assts-. New Project Quali- lance and Research Service (TARS), Leagpe ficatf6n FRIDAY, DECEMBER 7 of Minnesota Cities Base Laws to Use For Projects 8:30 a.m. Bonding James Holmes, Attorney at Law, Holmes General Obligation Graven; and General Counsel, Minneapolis 9:30 Project Types Versus Revenue Housing & Redevelopment Authority Economic Develop- Bonds Robert Lunieski, Commercial-Industrial As- meet Housing 9:30 Land Disposition lessor, City of Edina Redevelopment a Disposition Warren Preeshl, Vice President, Miller and Project Size Contracts Schroeder Municipals, Inc. 10:30 Refreshment Brpak 10:30 Refreshment Break Michael -Schwab, Director of Acquisition, Minneapolis Housing and Redevelopment 10:45 Project Feasibility 10:4$ Project Feasibility Authority Budget Preparation ° Cash Flow Analysis Acquisition Using New Planning Richard Victor, Director of Engineering, and Management Minneapolis -Housing and Redevelopment 12:00 p.m. Luncheon Computer System Authority 1:00 Project Feasibility 1 Y 12:00 m• p• Luncheon Gary Winter, Community Development Analyst, Technical Assistance and Research (continued) Service (TARS), League of Minnesota Relocation 1:00 Problem Solving with Cities Public Improvements the New Law Demolition Unfrozen Rise FOR FURTHER INFORMATION Budget Preparation Concepts Other costs Parcel by Parcel Carol Schoeneck Gary Winter Planning Government Training League of Minne- 2:30 Refreshment Break Noncontinous Pro- jects Service sota Cities 636 Minnesota Building 300 Hanover Bldg. 4th and Cedar Streets 480 Cedar Street 2:45 Pro Project Feasibility 1 Y (continued) 3:00 Questions and Answers St. Paul, MN 55101 St. Paul, MN 55101 612/222-7409 612/222.2861 4:30 Adjournment PROGRAM Monday, December 10 8:30 a.m. Final registration 9:00 Redevelopment statutes - overview 9:30 MinnesotaTax IncrementAct-overview 10:00 Project formation procedures 10:30 District formation procedures 11:00 Redevelopment contracts Negotiation techniques Security devices 12:00 Luncheon 1:00 Bonding General obligations Tax increment revenues Industrial revenue bonds 2:00 Selected legal problems 3:00 Questions/Answers 4:00 Adjourn REGISTRATION Tax Increment Financing The Legalities Name Milton D. Schantzen Position City Attorney Affiliation Address 246 Main Street South Hutchinson (city) (street) Minnesota (state) WHO SHOULD ATTEND This program is designed for city, county, and housing and redevelop- ment authority attorneys. Co-sponsors are the Minnesota City Attorneys Association and the Minnesota Coun- ty Attorneys Association. REGISTRATION You should register in advance by mail using the attached form. Regis- trations should be received by Tues- day, December 4, 1979. FEE The total fee of $120.00 includes tuition, materials, luncheon and breaks and is payable with regis- tration. LOCATION/ACCOMMODATIONS The Sheraton Inn -Northwest is lo- cated at 1-94 and Highway 52, Brook- lyn Park, and is holding a block of sleeping rooms for participants on Sunday evening. Those needing rooms should contact the hotel by Novem- ber 30 and mention this seminar (612/566-8855). CANCELLATION Fees will be fully refunded for can- cellations received by December 6. Alternates will be accepted at any time. Note: This program has been approved by the Minnesota State Board of Continuing Legal Education for 4.75 hours of credit. , Phone (612) 587-2163 City of Hutchinson 55350 Please make check payable to Government Training Service. Return by December 4, 1979 to League of Minnesota Cities, Att'n: Ruth Johnson, 3C0 Hanover Building, 480 Cedar Street, St. Paul, MN 55101. To enable local government to work effectively with the 1979 Minnesota Tax Increment Financing Act, a series of informational seminars has been developed by the Technical Assistance and Research Service of the League of Minnesota Cities. Legal aspects of planning, implementing and managing a tax increment financing district in accordance with the Act will be the focus of this third program. A numberof changes resulted from this Act which influence project and district formation procedures, contracts and finances. This seminar will enable you to execute the somewhat complicated legal procedures involved in this process. Selected legal problems associated with this form of financing will also be explored. For further information Carol Schoeneck, Government Training Service, 636 Minnesota Building, 4th and Cedar Streets, St. Paul, MN 55101, 612/222-7409 or Gary Winter, League of Minnesota Cities, 300 Hanover Building, 480 Cedar Street, St. Paul, MN 55101, 222-2861 •sa!a!�!aae vans jo aatdwi least' put slsAlrur le!aueu!j tp!m aauEas!sse sia"o osle "Mas a4.L -saaafoud lgauap!s -ai put itwsnpu! Imp ssauisnq um qumop oa Sui r1ai swalgoad 1uawdol2nap2J tputt sap!:) auitnbat oa s! A1!I!q -lsuodsaa kmwud sal -sa!a!:) $aosauulW to angEa-I atp }o uo!s!A!P Y s1 aawaS yaJEasa-1 put aauEas!ssV IEa!uyaal 241 ("V.L) 331AS3S HJbV3S321 GNV 3:)NVISISSV -IV:)INH3313HI 1nOev •lauuos.tad Jo auauamdao aaEaS aya put /-auaSV Su!uutid K1nS aya 'taosauu!W 10 /41s -raA1un aya'salauno:) 140S000IW 10 uo!at!aossV aya 'sally inosauu!W to angtrl atp apnlaui siagwaw sal -Elosauu!W to alvis atp ui siaAoldwa put saaAoldwa 'sfe!oWo allgnd (a saoimas gui Insoa pt Su!u!vSu!plAoid uopEz!uegio siamod luno!'o!Ignd E s! aaiMaS SululEiI auawwanog atLL (S19) 3:)IA113S 9NINIVb1 1N3WN213AO9 3H11n0ev sala!:) Enos -auu!W jo angra-1'(SdV1) aa!niaS galeas Il put aauEas!ssV IEa!utlaal'asAlruV luawdolanaa Al!unwwcrj'jaau!M tiY0 uanYJ9 T sawloH Ime-1 It AawonV'Aapn uyo( •aul'sltdla!unW JaPawyaS Put DMIN 'luap!saJd aa'A 'lysaaJd uaJJEM 11!jotpnV auawdolanapaN )g SulsnoH sllodtauu!W 'lasuno:) ltiauag Put u2AEJ9 19 sawloH 'mf -1 at Aawo11V 'sawloH saws f sa!1!:) nosauuiW ;o an2eo-1 '(S-dV.1) aa!AJas 43JEasa-�d put aaul aslssv IEa!uyaal'Jagaana wEJSwd 'uEun"H 11EM sala!:)taosauulW fo angea-1'(Sbvi) aoimaS yaJtasaN put aauEaslssV lEa!u43al'J033a1!a's2nEJO PRya!'I Tax Increment Financing I �,F- L-U-L{TIES 0 unnw:i Presented by the Technical Assistance December 10, 1979 and Research Service, League of Sheraton Inn -Northwest, Minnesota Cities and the Government Brooklyn Park Training Service I%L_-"tUI ILJIy fl U I . . U 111 � j I." 1•I_ L/,L L,UI IU., U, Ur 'ACT WJ'D 1;E�UES T F OR -'EI113'_`) - 1E T RESOLUTION NO. 6447 UHEREAS, the City Council] of t: = City zr Hutchinson authorized suhniscion of a oran;, a='s icy ion for :,n/DOT Public Transit funds. -or. November 27, 19790 at a regular City Council meeting, B"d WHEREAS, the Minnesota Department of T.ansportation requires City Cnunril authorization to enter into an agreement with the Minnesota Depart - man; of Transportation for the reimbursement of transit operating deficits, THE CITY OF Hutchinson RESOLVES: THAT the Administrative Assistant anid haycT are hereby authorized to enter into Agreement #5_9414 a copy of which .was before the City Council, -with the Minnesota. Department of Transportation for the purpose of nbtain.ing reimbursement of 66-2/3X of the operating deficit of the Hutchinson Transit .System. RE IT FUROR RESOLVED: 'THAT the Administrative Assistantis hereby authorizad "tD- subndt requzZ for r-eimbursemefrom the Minnesota Department of Trans-pnrtaitim pu ft rsuant to -axe want appiicatirnt arrowed tty�`t Ar:�rci1 at its reg iar mEeting of november 27, 1979 Adopted: Mayor rest ' .City Clerk CERTIFICATION State of Flitnesota County of McLeod City of Hutchinson _ 1 hereby certify that the foregoing Resolution is a-ts a arrrl correct copy of a resolution presented to and adopted by the Council mf the City of Hutchinson at a duly authorized meeting therel field Dn -the 27th day of November 19 79 , as shown by the minutes of said meeting In my possession- City- Clark (Seal) a`ONNESGl. P0 ti Minnesota Department of Transportation D2 Q _Transportation Building ;k+ 2 -St. Paul, Minnesota sslss +;OFTRPS rJovember 7, 1979 Mr. Gary Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz: �i ItEVLNE N Cn ti \� BY____---- ,'L/ \28-LZig P),one 612/290-0371 The current Public Transit Subsidy Contract, Agreement ,A59414, between the City of Hutchinson and the Minnesota Department 'of Transportation expires on -December 31, 1979. ` If the City of Hutchinson wishes to apply for continued Public Transit Subsidy, please complete the enclosed application and resolution form and return to me by December 3, 1979. Due to budget restrictions for CY1980, we will be unable to _fund- warm- than a .7.5 o increase over your CY1979 -,fu di.ng..amnunt. If ynu have any questions, please contact me.. - Sincerely, Don Hubert, Assistant Director Office of Transit Administration ENCLOSURE DH/ss An Equal Opportunity Employe r ORDINANCE NO. 15/79 ORDINANCE AMENDING SECTION 560 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED WATERWORKS AND SEWER DEPARTMENT - RATES AND CHARGES THE CITY OF HUTCHINSON ORDAINS: Section I. Section 560:00 of the 1974 Ordinance Code of the City of Hutchinson which reads: "Basic Water Charge. Every water user within this municipality shall pay a basic quarterly water charge in an amount equal to the total of both the service charge and volume charge as hereafter defined: A. The service charge for each user shall be determined by the meter size as follows: Meter Size Quarterly Service Charge 5/8" x 3/4" 43-36 1" 4:3; 1-1/4" 6=-7-2 1-1/2"8-9C9 2" 3" 4" 38-69 6" 49T6; 8" 83-3-1 B. The volume charge for each user shall be determined by the number of gallons used as follows: First 50,000 gallons per quarter - 480 per 1,000 gallons Next 450,000 gallons per quarter - 334, per 1,000 gallons Over 500,000 gallons per quarter - 260, per 1,000 gallons is hereby amended to read as follows: A. The service charge for each user shall be determined by the meter size as follows: Meter Size Quarterly Service Charge 5/8" x 3/4" $4.03 1" 5.48 84C 6.86 1-1/2" 9.71 2" 12.61 3" 21.12 4" 36.83 6" 59.60 8" 102.37 B. The volume charge for each user shall be determined by the number of gallons used as follows: First 50,000 gallons per quarter - 84C per 1,000 gallons Next 450,000 gallons per quarter - 64C per 1,000 gallons Over 500,000 gallons per quarter - 30C per 1,000 gallons Section II. Section 560:10 of the 1974 Ordinance Code of the City of Hutchinson 'which reads: Section 560:10. Temporary Water Use. The water rate for Temporary and Construc- tion Water Supply, as set forth in Section 270:45 shall be $15.00 for each month or fraction thereof. Section III. Section 560:20 of the 1974 Ordinance Code of the City of Hutchinson which reads: Section 560:20. Basic Sewer Charges. Every user of the sanitary sewer within this municipality shall pay a basic quarterly sewer charge in an amount equal to the total of both the Service Charge and Volume Charge as hereafter defined: A. The Quarterly Service Charge shall be 41-r93 per quarter for each user of the sanitary sewer. B. The Quarterly Volume Charge shall be 4:63 per 1,000 gallons of water used as so recorded on the user's water meter of the winter quarter. (That Quarter in which the month of December is included.) is hereby amended to read as follows: Section 560:20. Basic Sewer Charges. Every user of the sanitary sewer within this municipality shall pay a basic quarterly sewer charge in an amount equal to the total of both the Service Charge and Volume Charge as hereafter defined: A. The Quarterly Service Charge shall be $2.32 per quarter for each user of the sanitary sewer. B. The Quarterly Volume Charge shall be $.78 per 1,000 gallons of water used as so recorded on the user's water meter of the winter quarter. (That Quarter in which the month of December is included.) ,✓ i $eee�ea-��--=T}c�9-A����caaee-9k�s��-tske-e�€eek-wit�i-��►e-e9age-a€-��ie-€#�9�-day is hereby amended to read as follows: Section IV Alternative 1. This Ordinance shall take effect with the usage_ of the first day of January, 1980, billable in April of 1980; or Alternative 2 This Ordinance shall take effect with the billing in Feb- ruary, 1980. Adopted by the City Council this 11th day of December, 1979. ATTEST: Gary D. Plotz City Clerk 0 D. J. Black Mayor RESOLUTION NO. 6448 RESOLUTION OF APPLICANT AUTHORIZING FILING OF APPLICATION FOR GRANT TO DEVELOPE PARK LAND UNDER THE PROVISION OF THE FEDERAL LAND AND WATER CONSERVATION FUND ACT AND THE STATE NATURAL RESORCE FUND WHEREAS, the Federal Land and Water Conservation Fund Act (LAWCON) and the State Legislative Commission on Minnesota Resources (LCMR) provides for the making of grants to assist local public bodies in the acquisition and development of outdoor recreation projects. WHEREAS, the City of Hutchinson desires to develop land known as McDonalds Park. WHEREAS, Title VI of the Civil Rights Act of 1964 P.L. 88-354 (1964) and of the regulations promulgated pursuant to such Act by the Secretary of the Interior and contained in 43 C.F.R. 17, effectuating that title, provides that no person shall be discriminated against because of race, color, or national origin in the use of the land acquired and/or developed. WHEREAS, it is estimated that the cost of developing said interest(s) shall be $150,150.001. NOW, THEREFORE BE IT RESOLVED BY THE GOVERNING BODY-OF—THE CITY OF HUTCHINSON, MINNESOTA: THAT an application be made to the Office of Local and Urban Affairs of the State Planning Agency for a grant from the Land and Water Conservation Fund as amended in 1965 for an amount presently estimated to be $65,512.502. and the applicant will pay the balance of the cost from other funds available to it. THAT the Mayor and Administrative Assistant are hereby authorized and directed to execute and to file such application with the State of Minnesota Office of Local and Urban Affairs of the State Planning Agency and to provide additional information and to furnish such documents as may be required by said Agency, to execute such contracts as are required by said Agency and to act as the authorized correspondent of the applicant. THAT should said grant be made, the applicant will develope said land for use(s) designated in said application and approved by the Office of Local and Urban Affairs and the H.C.R.S. 1 and 2 Footnote: The preliminary application is presently being reviewed for determination of final values. Resolution No. 6448 Page 2 THAT the United States of America and the State of Minnesota be, and they hereby are, assured of full compliance by the applicant with the regulations of the Department of the Interior, effectuating Title VI of the Civil Rights Act of 1964. Adopted by the City Council this 27th day of November, 1979. D. J, Black Mayor ATTEST: Gary D. Plotz City Clerk REVENUE REPORT Description GENERAL FUND TAXES LICENSES PERMITS & FEES INTER -GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES CITY OF HUTCHINSON FINANCIAL REPORT FOR _OCTOBER; 1979 Current Adopted Year to Remaining Month Budget Date Amount Balance $0,000,000.00 $0,000,000.00 $0,000,000.00 $0,000,000.00 1v Percentage Used 00 388,424400 225,879.90 162,544.10 58.2% 60.00 10,725.00 11,871.01 ( 1,146.01) 110.7% 4,267.85 29,500.00 33,730.46 ( 4,230.46) 114.3% 00 923,541.00 749,570.68 173,970.32 81.2% 16,624.98 224,113.00 237,199.13 (13,086.13) 129.3% 1,722.50 20,000.00 20,592.12 ( 592.12) 103.0% 15,958.01 503000.00 105,786.75 (55,786.75) 211.6% 651000.00 287,000.00 342,311.55 (55,311.55) 119.3% ® 428.33 300.00 1,929,29- 1,629.29) 643.1% $104,061.68 $1,933,603.00 $ 1,728,870.89 $ 204,732.11 WATER & SEWER FUND WATER & SEWER UTILITIES 52,733.70 $ 560,600.00 • 511,274.66 49,325.34 91.2% EXPENSE REPORT Description GENERAL FUND MAYOR & COUNCIL ADMINISTRATIVE ASSISTANT ELECTIONS CITY CLERK MOTOR VEHICLE ASSESSING LEGAL PLANNING CITY IIALL OLD ARMORY POLICE DEPT. FIRF. DEPT. COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL ENGINEERING STREETS & ALLEYS CITY OF HUTCHINSON FINANCIAL REPORT FOR Current Adopted Year To , Month Budget Date Amount $0,000,000.00 $0,000,000.00 $0,000,000.00 1,616.27 161350.00 16,884.07 4,003.63 41,772.00 37,030.83 39661.74 5,901.00 3,757.90 92438.09 129,909.00 103,209.11 2,479.19 301473.00 25,656.95 00 121500.00 6,283.27 1,113.44 13.,749.00 12,586.73 218.94 2,000.00 2,237.57 2,218.26 27,260.00 22,645.24 1,655.94 21,151.00 13,671.24 32,258.61 366,906.00 332,155.50 5,362.86 57,100.00 26,640.77 1,521.46 172864.00 14,845.59 4,316.98 45,586.00 38,487.56 13,50 800.00 374.50 00 8,664.68 25,940.86 250.00 101,069.00 210,528.00 00 83,537.41 214,949.22 Remaining Percentage Balance Used $0,000,000.00 (534.07) 103.3% 4,741.17 88.6% 2,143.10 63.7% 26,699.89 79.4% 4,816.05 84.2% 6,216.73 50.3% 1,162.27 91.5% (237.57) 111.9`7, 4,614.76 83.1% 7,479.76 64.6% 34,750.50 90.5% 30,459.23 46.74 3.018.41 83.1% 7,098.44 84.4% 425.50 46.8% 250.00 -- 17,531.59 82.7% ( 4,421.22) 102.1% 10 FXPI:NSE REPORT CONTINUED Description MAINTENANCE ACCOUNT -STREET CONSERVATION OF HEALT9 LT BRA RY RECREATION CIVIC ARENA PARK DEPT. CEMETERY DOWNTOWN DEVELOPMENT DEBT SERVIC E AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE LAW CON PRA RA FIRE MARSHALL 14ATER & SEWER FUND WATER & SEWER OPERATIONS -ADM. WATER PLANT OPERATIONS SEWER PLANT OPERATIONS Current Mon ph $0,000,000.00 5,470.48 00 00 185.11 5,224.89 6,733.74 19,548.33 2,291.46 9,313.09 3,569.00 2,080.61 3,569.71 ( 71,160.44) 34,000.00 1,892.48 1,696.53 $ 128,899.44 20,078.79 4,446.35 31,543.12 $ 56,068.26 n Adopted Budge t $0,000,000.00 56,000.00 300.00 40,172.00 61,705.00 57,045.00 175,785.00 23,649.00 15,700.00 38,750.00 45,345.00 36,976.00 253,843.00 00 00 26.165.00 $1,932,603.00 649,366.00 56,100.00 100,400.00 $ 805,866.00 Year to- Date o- Dato Amount $0,000,000:00 52,228.59 00 38,082.52 72,098.99 70,635.79 155,399.11 18,586.70 41,462.29 12,739.00 45,941.10 30,365.62 117,387.13 64,083.50 18,345.60 21,309.52 $1,713,618.92 430,482.28 42,438.55 165,018.77 $ 637,939.60 Remaining Balance $0,000,000.00 3,771.41 300.00 2,089.48 (10,393.99) ( 13,590.79 ) 20,385.89 5,062.30 (25,762.29) 26,011.00 ( 596.10) 6,610.38 136,455.87 (64,083.50) (18,345.60) A Qrrl AQ $ 218,984.08 218,883.72 13,661.45 ( 641618.77) $ 167,926.40 Percentage Used 93.3% 94.8% 116.82 123.8% 88.4% 78.6% 264.1% 46.2% 999.9% 999.9% 81.4% 66.3% 75.6% 164.4/ 3 MINUTES HUfCRINSON PLANNING COMMISSION Tuesday, October 16, 1979 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called E to order by Vice -Chairman Dan Huntwork at 7:37 P.M. with the follow- ing members being present: Bill Backen, Don Erickson, Bob Otte, Clint Tracy and Elsa Young in addition to Vice -Chairman Dan Huntwork. Absent was Paul Christen. Also attending were Administrative Assist- ant, Gary Plotz, City Engineer, Marlow Priebe, and Building Official Bud Willard. 2. MINUTES The minutes of the September 18, 1979 meeting were unanimously approved on motion by Don Erickson and seconded by Elsa Young. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY SIMONSON LUMBER COMPANY The hearing was opened at 7:39 P.M. by Vice -Chairman Huntwork with the reading --of the public hearing nDtice as published in the Hutchinson Leader on Friday, October 5; 1979.-, Administrative Assistant Gary Plotz explained the public hear- ing notice in the newspaper was incorrect as it stated the build- ings Simonson Lumber proposed to build were in the floodway and it has Since been determined they are not in the floodway but e rather in the flood fringe. The request is to build two sepa- rate umbrella type sheds for storage of lumber which will be located in the flood fringe. Mr. Pat Flynn, representing the Simonson Lumber Company had detailed plans of the proposed structures for the Planning Commission to review. Mr. Leo Getsfried of the DNR asked.questions concerning elevations of the utilities and of the roof. I On motion by Elsa Young and seconded by Bill Backen, the hearing was closed at 7:52 P.M. The motion carried unanimously. Marlow Priebe, City Engineer, stated the dike built in 1969 by the core of engineers offers additional protection against flooding. 7� Planning Commission October 16, 1979 Page 2 After a very lengthy discussion, Don Erickson made a motion to recommend to the City Council approval of a conditional use per- mit to allow Simonson Lumber Co. to construct two independent umbrella type buildings with the contingency that if need be they remove the materials because of possible damage to down- stream property owners with the notification of the Civil De- fense Director on his discretion. Motion was seconded by Bob Otte. Elsa Young then amended this motion to read they rec- ommend the City Council approve the conditional use permit to allow Simonson Lumber Co. to construct two independent umbrella type buildings with the contingency that in the event of a flood and with the recommendation of the Civil Defense Officer, all materials be removed to a higher elevation or se- cured. Seconded by Clint Tracy the motion unanimously carried. Mr_ Pat Flynn questioned the Planning Commission to see if it was necessary for Simonson Lumber Co. to apply for a conditional use permit to build a chain-link fence for insurance and arson reasons. Building Official, Bud Willard, stated this property being lo- cated in a IC -1 district all regulations require conditional use permits. It was the consensus of the Planning Commission that this pertained only to principle uses and since this was an accessory use no conditional use permit is necessary. (b) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT FOR "SWANSONS ADDITION" SUBMITTED BY VICTOR SWANSON The hearing was opened at 8:26 P.M. by Vice -Chairman Huntwor k with the reading of the public hearing notice as published in the Hutchinson Leader on Friday, October 5, 1979. City Engineer, Marlow Priebe, stated minimum lot size require- ment is 20,000 square feet and since the smallest in this case is 31,999 square feet they meet the requirement: He then men- tioned to Mr. Swanson that sewer and water is available to only two lots (lots 2 and 3) so he suggested that a subdivision agree- ment between the developer and City be drawn up as to when ser- vice would be needed for the remainder of the lots. Also a 10' easement is necessary rather than the 6' indicated on the map and the usual contribution to the parks and playground will have to be made. Elsa Young made a motion to close the hearing at 8:36 P.M. Seconded by Clint Tracy it carried -unanimously. Elsa Young then made the motion to recommend approval to the City Council of the preliminary plat to be known as "Swanson's Addition" with the stipulation the easements are 10' rather than the indicated 6'. Bill Backen seconded the motion and it carried unanimously. Planning Commission October 16, 1979 4. NEW BUSINESS Page s Mr. Clarence Simonowicz, Consultant, made a presentation on a capital improvements program. He had prepared a booklet on considerations for airport expansion, park and open space, public buildings, down- town improvements, industrial park expansion, ring road, improve exist- ing streets, utility system improvements and new subdivisions. He then discussed the source of funding which included federal grants, state grants, highway funds, assessments, tax increments, the user and City tax. He also distributed to the Planning Commission the results of a sur- vey conducted by his firm indicating the general priorities of Hutch- inson residents divided up into four areas of the City. After discussion, it was decided by the members of the Planning Com- mission that they should review together a pamphlet on the responsi- bilities of a Planning Commission member. Clarence Simonowicz stated he would get the pamphlets and they will discuss them at the next regular meeting. 5. UNFINISHED BUSINESS Marlow Priebe, City Engineer, stated the streets of "Paden Addition" needed names and wanted suggestions. It was the consensus of the Planning Commission to let the City Council and subdivider make some suggestions. 6. ADJOURNMENT There being no further business to come before the Commission at this time, the meeting was adjourned at 9:50 P.M. on motion by Bill Backen and seconded by Elsa Young. The motion unanimously carried. HUIQiM'SC N, COMMTY HOSPITAL BOARD OF DIREC'IiORS MEETING - AUC UST 21, 1979 Small Basement Conference Room PRESENT: Jim Joyce, President; Rollie Balke, Vice President; Norah Mullan, Secretary Trustees - Joan Ewald, Rev. David I3atwick, Ken Gruenhagen, Virgil Goebel, and Chief of Staff, Thomas Kleinkauif OTHERS PRESM: Philip G. Graves, Administrator; Willard Rosenow, Assistant Administrator; Darin Clausen, Director of Non Medical Services The meeting was called to order by President Joyce at 5:45 P.M. rbticn by Natwick to approve minutes of 7/16/79 meeting as presented. Seconded by Balke. All in favor - Nbtion passed. Graves reviewed the statistical report. The number of census days through July indicates a much higher utilization of hospital services than any previous summer. Nbtion by Gruenhagen to approve and authorize for payment the attached listing of cash disbursements and accounts payable in the amount of $390,773.00. Seconded by NUllan. All in favor - lrbtion passed. Ibtion by Ewald to approve for payment the attached listing of accounts payable from the future development find of the medical office building in the amount of $10,422.91. Seconded by Gruenhagen. All in favor - r%tion passed. Reviewed financial reports. Totals consistent with forecasts and greater useage of seri ces . Reviewed medical staff minutes, director of nurses and education coordinator reports, Director of 1,10 repz)rt and Auxiliary minutes. I&V BLSIIESS A. Generator Proposal - I -Ir. Walter Salter, Consulting Electrical Engineer reviewed the present problem with the hospital emergency generating system, and suggested alter- nate ways of correcting the problems. He also discussed future needs to expand electrical services. Nbticn by Natwick to purchase a transfer m, -itch in the amount of $4,500.00,, Seconded by Gruenhagen. All in favor. Ibtion passed. Hospital staff to prepare a 'phase in plan for future electrical needs and present to the governing board at the September meeting. B. Lower Level Development. Nx. Leo Monster, architect from Florty, Elving, and Associates, present a plan on how the space under the surgery and nurses station areas might be utilized for future expansion purposes. Considerable discussion followed. The Hospital staff was directed to prepare a detailed implementation plan, and present to the board in the near future. C. Energy Audit. Mr. Jim Elving, Mechanical Engineer from Horty, Elving, and Associates presented the energy audit report he completed dining the month of May detailing �_ 0— Minutes of August 21, 1979 Board Meeting (continued) equipment expenditures and corresponding cost "pay backs". Details attached. Nbtim by Balke to request the architect to proceed with the technical assistance plan as detailed -in the attached contractual agreement. Cost to be $5,800.00. Seconded by Natwick. All in favor. t•Toti,on. passed. D. Roof Repair. notion by Natwick to engage R&R Roofing and Sales from Dassel Minnesota to repair roof per their proposal at an estimated cost of $1,635.60. Seconded by Ewald. All in favor. Notion passed, E. General Liability Insurance. Motion by 1-bllan to confirm the selection of the Madsen Agency, Inc., as previously balloted by telephone, to provide the General Liability Insurance for the year beginning July 1, 1979 through June 30, 1980. Seconded by Balke. All in favor. Notice passed. F. Landsca sn Notion by Goebel to authorize $1,000.00 for trees and shrubs. Seconded -byBa—Ilse. All in favor. Notion passed. Notion by Natwick to request City of Hutchinson to plant trees along boulevards. Seconded by Gruenhagen. All in favor. Notion passed. Nbtian by Mullan to accept Brown Floral bid in the amount of $3,024,00 to landscaPe in front of Medical Office Building. Seconded by Ewald, Tt%u (2) in favor. Four (�+) Nay. Motion denied. G. Other. In general discussion it was the concensus of the board members to request a joint meeting with the Medical Staff. Hospital Administrator to facilitate time. t•Sotion by Balke to adjoin. Seconded by Natwick. All in favor, The meeting was adjourned at 9:30 P.M. Respectfully submitted, and ff. Rbsbnaw V Assistant Administrator WIWdjr 9/12/79 BUIGUNSCU OQrI UTITY HOSPITAL BOARD OF DIRECTORS MEETING - Septenber 18, 1979 Small Basment Conference Room PRESENT: Jim Joyce, President; Norah Ylullan, Secretary; Trustees - Ken Gruenhagen, Virgil Goebel, Joan Ewald, Rev. David 1Jatwick ABSENT: Rollie Falke, Vice President; Dr. Turmas Klei-nkauf, Chief of Staff OTHERS PRE`SF.TTT: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Darwin Clausen, Director of Ilon Medical Services The meeting was called to order by President Joyce at 5:55 P.M. Reviewed minutes of July 16, 1979 meeting. Correction requested on Item F: Landscaping. Minutes reflect all in favor. It should read three in favor, two nays. Nbtion by Natwick to approve minutes as corrected, seconded by Goebel. All in favor. notion passed. Reviewed Architectural Memos. No convents. Reviewed statistical report. Less patient days for the month noted, due to shorter length of stay. 1,16tion by Ewald to approve and authorize for payment the - attached listing of cash disbursements and accounts payable in the am=t of $379,173.75. Seconded by Gruenhagen. All in favor. Plotion passed. Nbticn by Goebel to approve -and authorize for payment the attached list of accounts for the medical office building in the amount of $1,022.68. All in favor. - 11otion passed. Reviewed the financial statements. Revenue down for the month due to less patient days. Year to date very favorable compared to budget. v Nbtion by Natwick - "If the Chief of Staff is unable to attend a Board of Directors Meeting, he should arrange for another medical staff physician to attend in his stead. Seconded by Gruenhagen. All in favor. lbtion passed. Reviewed medical staff minutes. Additional Radiologist coverage noted. Reviewed Director of Nurses and Education Coordinators reports, dental Health Unit Report and Auxiliary Meeting Minutes. No unusual coments . NEW BbSINEESS A. Affiliated Hospital Services Agreement - Nbtiau by Natwick to have the ospital continue its ersl p in the restructured Affiliated Hospital Services, Inc. Seconded by Mullan. All in favor. Motion passed. B. Generator Proposal - A four phase plan for updating and adding to the present electrical generator system was presented. Motion by Gruenhagen to approve phase I, construct room, purchase and install a new transfer switch. Seconded by Goebel. All in favor. Plotion passed. Motion by Natwick to proceed with phase II, obtain city council approval of plan, and send letter of intent to purchase generator from Buffalo Minutes of September 18, 1979 Board rieeting (continued) Hospital. Seconded by Goebel. All in favor. Notion passed. C. Dr. Fellin .'s Lease - Nbtion by Ewald to recommend to the City Council twatthey enterin o a lease arrangement with Dr. Felling for space in the Medical Office Building. Rental of space to be $250.00 per month. Seconded by Mullan. All in favor. Nbtion passed. D. Medical Staff By -Laws Revision for Nurse Practitioner - Motion by Natwick to accept the recommen tion o t e m is s revise the medical staff by-laws to permit a nurse practitioner to become a member of the allied health staff at Hutchinson Ca mmity Hospital. Seconded by Goebel. All in favor. Notion passed. E. Priviled es of Dr. Jim Jensen. Nation by Goebel to accept the recommendation of the Medical Staff Executive Ca mittee and grant consulting staff priviledges to Dr. Jim Jensen, Radiologist. All in favor, Nbtionipassed. F. Capital Expenditures Hand Rails - Notion by Ewald to purchase hand rails to be mounted in the patient wings hallways. Cost not to exceed $2,000.00. Seconded by Mollan. All in favor. Motion passed. Tank Heaters - After considerable discussion it is the consensus of the Board to not install electrical receptacles for car tank heaters in the employee parking lots. The present car starting service should continue. G. 1980 Budget - The consensus of the Board is to have the hospital administrative personnel prepare the budget and present the completed budget to the Board for final approval. A. Dietary Depart nent - notion by Goebel to draft a letter of commendation to Mag P1alch�—ro her organizing and manageuxmt achievements which made possible the article written by Mrs. Konhauser and published in the "Hospi4als" Magazine. Seconded by Gruenhagen. All in favor. Motion passed. B. Glencoe Hospital Agenda - Copy attached. We will also share our agenda with fKEM. C. Occupational Therapy arrangement between Hutchinson Comrnmity Hospital and Glencoe Hospital - The possibilities of sharing this service is good. Further planning is being done. D. Joint Meeting with Medical Staff - The meeting will take place on November 3, 1979 following the business portion of the Medical Staff Meeting. E. Parking Lots - Graves described the problems currently existing with the pa-ddng lots end outlined the procedure being used to remedy the problem. Lotion by Natwick to adjourn. Seconded by Goebel. All in favor. Motion passed. Feting was adjourned at 9:50 P.M. tfully muted, illaxd Ro enow, ?-Distant Administrator WIW djr HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS MEETING October 16, 1979 6:00 PM - Small Conference Room Present: Jim Bloyce, President; Rollie Balke, Vice -President; Norah Mullan, Secretary; Joan Ewald, Trustee; Ken Gruenhagen, Trustee; Rev. David Natwick, Trustee; Virgil Goebel, Trustee; Dr. Thomas Kleinkauf, Chief of Staff. Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Darwin Clausen, Director of Non -Medical Services Absent: None President Joyce called the meeting to order at 6:00 PM Reviewed minutes of September 18, 1979. A correction was noted on page 2 -under New Business, Item E. The second motion was omitted. Should read: Motion by Goebel to accept recommendation of the Medical Staff Executive Committee and grant consulting staff privileges to Dr. Jim Jensen, Radiologist. Second by Gruenhagen. All in favor. Motion passed. Motion by Natwick to approve minutes a.s corrected. Seconded by Goebel. All in favor. Motion passed. Reviewed statistical report_ Unusually high census for MHU noted. Motion by Balke to approve and authorize for payment the attached listing of cash disbursements and accounts payable in the amount of $376,126.72. Seconded by Gruenhagen. All in favor. Motion passed. ® Motion by Gruenhagen to authorize and approve for payment the attached listing of accounts payable in the amount of $5,531.12 for the Medical Office Building future development account. Seconded by Goebel. All in favor. Motion passed. Reviewed financial statements. Monthly revenue down a bit due to less surgery - Year -to -date position remains excellent. Reviewed Medical Staff minutes. Discussion followed regarding physician and hospital policy for discontinuance of resuscitative measures on critically ill patients. Dr. Kleinkauf will present this issue to the Medical Staff and report back to the Board of Trustees the criteria being followed in making this determination. President Joyce discussed with Dr. Kleinkauf the Board's concern that a physician always be present throughout the Board Meeting. Also discussed was the importance of physician representation at the long-range planning meetings by the appointed physicians or their delegated replacement. Page 1 of 2 Reviewed Director of Nursing Services Report, Assistant Director of Nursing Services Report, Director of Mental Health Unit Report and the minutes of the Hospital Auxiliary Meeting. New Business: A. Landscaping: Motion by Balke to accept the quote from Hutchinan Landscaping in the amount of $1,650.00 to do the fine grading and sodding of the t, areas surrounding the new parking lots, as previously approved by the Executive Committee of the Board of Directors via telephone. Seconded by Natwick. All in favor. Motion passed. B. Nurse Practitioner: Motion by Ewald to accept the recommendatbn of the Executive Committee of the Medical Staff to grant nurse practitioner privileges to Shirley Bebensee, RN. Seconded by Natwick. All in favor. Motion passed. C. Patient Classification System: Motion by Balke to approve implementation bf all phases of the patient classification system, at an approximate cost of $2,500. Seconded by Goebel. All in favor. Motion passed. D. Budget: The 1980 budget proposal will be presented at the November 20, 1979, regular Board Meeting. If board input is required prior to final submission, the Executive Committee should be contacted. The new electronic telephone system has been installed and will be ready to use on Monday, October 22, 1979. There will be a joint meeting with the Medical Staff on November 13, 1979, at 6:00 PM in the hospital's large conference room. An update on the progress of the long-range planning subcommittee meetings was given by Joyce and Graves. Slave scope: The ICU/CCU Committee has determined a slave scope and two additional monitors are necessary in the CCU. Graves will compile data and make appropriate recommendations at the November Board Meeting. Motion by Natwick to authorize selling the Black and White television sets that were replaced by the color sets.through the Hospital Auxiliary Rummage Sale. Seconded by Goebel. All in favor. Motion passed. Graves presented several letters of correspondence regarding ambulance services to school football games. Motion by Natwick to adjourn the meeting. Seconded by Goebel. All in favor. Meeting adjourned at 8:15 PM. Res ectfully submitted, i lard H. Rosenow Norah Mullan Assistant Administrator Secretary WHR:lkz Page 2 of 2 "SENIORS ACTIVITYMINLITES CENTER" ADVISORY BOARD TUESDAY, NOVEMBER 6, 1979 The "Seniors Activity Center" Advisory Board met Tuesday, November 6 Old Armory, with Tom Stibal presiding. , 1979 at the Present: JoAnn Gehlen Donald Falconer Erna McKenzie Bruce Ericson Ruth Engel Tom Stibal approved. e The secretary's report was read and approved. Thtreasurer's report was read and Emma Lake and Doald Falconer will serve refreshments at Bingo on November 16 Emma Lake gave a report on the activities of the McLeod County Council on Aging. A meeting was held the third Wednesday There was a general discussion on the picniictober Past and hoCo showat Glencoe h only four present. cisions were made. Next Council meeting will be January Y in 19809 but no de - 3, 1980. Under new business we discussed a proposed luncheon on Friday, December 7 the the Arts and Crafts Sale and a Bake Sale. Lunch will consist of bratwurst and sauer- kraut sandwich, bars and coffee. ' day of There is a corn popper at Tartan Park available for the Seniors Activity Board. It could be brought to the Center and put to use. A motion was made and passed that the "Seniors Activity Center" Advisory Boardut in writing a resolution to the Park and Recreation Board and to the City Council their concern about the existing facility and their extreme interest in plans fo new facility for the senior citizens. � on this resolution. ehlen will ssist in the writing of? JoAnn G Joan Phillips submitted her resignation from the Board. The next meeting will be held December 4, 1979 in the Old Armory. The meeting adjourned at 10:45 A.M. Respectfully submitted, Ruth Engel Secretary Pro -Tem q1) MEMORANDUM DATE: November 21, 1979 --------------- TO: City Council FRDM: Mayor D. J. Black SUBJECT: Public Participation Program Appointments -------------------------------- The following are recommended for appointment for the Public Participation Program: 1. Public Participation Coordinator - Marlow Priebe _2. Advisory Committee - (8 Members) Private Citizens - Russell Johnson Clinton Gruett Public Interest - Mrs. John (Eileen) Fluegel (LWV) Julius Rainwater (C -C) Public Officials - Kenneth Gruenhagen (City) Louis Wichterman (School) Economic Interest- Warren Sytsma (3M) William Craig (HIC) 3. City Staff Contact Person - Marlow Priebe /ms t ' , (612)879-2311 CITY OF HUTCHIPLIS0,1V 37 WASHINGTON AVENUE WEST -= HUTCHINSON, MINN. 55350 MEMO 's November 20, 1979 e TO: Mayor and City Council , FROM: City Engineer SUBJECT: Street Improvement Assessment Lot 1, Block 1, McDonald's 4th Addition According to our present records, Mr. Ripperger purchased the property on November 13, 1978. At the time we sent original notices out for the project in December 1978, the property owner listed was Earl McDonald. At the time that we sent out notices for the second hearing on the project, we inadvertently missed the ownership change and the notice was sent to Earl McDonald. On July 26, 1979, an assessment search was requested. A copy of same is attached. You will note that Mr. Ripperger was listed as owner and the pending assessment was so stated. I assume he had the property for sale at the time and is now questioning the assessment. rau attachment CC: Jo Sincerely, CITY OFHUTCHINSON !b') P-Q�,L,40 Marlow V. Priebe City Engineer 1T1• CLE --Y'S CERTIF1ChTE - I have caused examination to be made of the record in the office or t h, City Clerk as to s •ecial assess:-ient az ainst the following describes Pstate, tc-. ..,; LEGAL, DESCRIPTION- Lot 1, Block 1, McDonald's Fourth Addition s_ O4:NER OF RECORD: ADDRESS: UNPAID BILLS: PENDING P_SSESS�El, TS : FUTURE ASSESSIA^EIJTS : Reginald Ripperger Corner of Roberts Road and Lakeview Lane 1979 Street Improvement Project. Assessment pending in 1980. TO DATE THERE HAS BEEN NO BI1.1.TNr, FOR 1979 DITCH ELM DISF.'SM TREF. DFtJOVA; . and to the best of ,my knowledge and belief assessments in the amount of =_ 2.475.56 are charged, and as yet, upaid against this said real estate_ Amounts certified to the County Auditor for collection -irx: payable upon statement -from the County. Utility bills and current service charoes will be co?nauted as soon as final reading is reauesteu by the property o;,-ner. DP_TE Julv 26, 1979 G,W D. :& TZ, ' C- CLERK, CITY OF M ITCH T NSON . MT 1,,.T Sr)TF Frank Fay Realt _ __ 126 Main Street-_5Quth 1,�i.Q ��-SNOW REMOVAL_`_���Rhff'r To t7u ..-. CITY_ COUNCIL , of the ....... CITY......... ................................................of.. MKg..NSON ._ ..... � _ w .. _..__ iR i7u County of _ MCLEOD ......I State of .Minneaat%: / ' ' 0r4 ./ G Tiu �[sig�ma ownerzv7ioae add -ram i,�_.. G .__.._/.................._----- i 4 for a, pe: mit io.... REMOVE _ ...... . _._sem I y 7 _i�T �'_ � upon that urtaiwtract of -&iid x%scriba- as foumm: Lot ....... ._.- ......... __.___....... _.... ; Block .... ... ..__ plat or®daijicm_W� CITY LIMITS - a ... ----- a. carr r rcAkk-ia of a& faUorv,,g size and area; width..- ........ feet; length . ................. .._. feet; area . ............ ..............r:..._._._..._..l�%'1..1..-5. ........................ ... ....... ...................._-_._...._ _.....�M- ... and lug-euy a ffreea that, in case such -M-mit i•• '-a zfed, th.ai n7' which shall be dmu and alt nx-"arials wlxich shall be used shall con&ni_, u-�tt. '.� r.`_�ne ;_..i a �; .1afiora therefor herewith submitted and With all the ordinal w of Bahl.. _._CITY ....... ..................... applicable thereto. _. ® ✓1Pplicant ees or a.*. c�e-mu ct the follows: f nu andir. the amounts ap.eifted as �a. - -- �..............._.----.............- s- - ___ . ........ ........... .. --..... _.......................... �. _ _ 04. .. ....... ..... �...--............. .. t�� ���� �.��y✓ Owner FEE $1.00 �•^,. 2 APP.. LICA L ION FOPSNOW-REMOVAL-----I'' ::�t�; t'I' To the....PIT..Y-COUNCIL of the .......CITY .... __µ _ .................of ..... HUTCHINSON in the County of ............................................................................... MCLEOD .........I State of Minnesota: ............................................................ The undersigned owner whose address is........... ...� :.. ...... .................W -1.4a ! ' '.t.E t e= pis..!_... . ... ........ ......................... _..................... ..................- .....her applies REMOVE ................................................. � PP for a permit to.......................... SNOW G.f.:l.L......... .. ...... ................................................................................................. Upon that certain tract of land described as follows: Lo! ....................................; Block......................... plat or addition -...WITHIN CITY LIMITS addre 38 which is of the following size and a=rea; width....... ..feet; length .. .............. .... ...... - feet; area . ................ ................................................................................................... . . and hereby agrees that, in case sit. -,h a^.rrnit i -r g -a -'l -ted, that •ill 1:,crk which shall be done and all materials which shall be used shall con..p"'y T1r.�', �:.,, Plans therefor herewith submitted and with all the ordinances of said ...... ............................................. applicable thereto. .applicant follows: Fee: $1. fees or =ccrrents at tre time and in the amounts sped-fud as 0i !.......(jOV 199 ...._... ....... .. .. ........ . .. . ............ . . . .. .. ...................... . - 0 � ;�l/ ........ ....Owner 4 SNOW REMOVAL ... PEP APPLICA'T'ION FOR-- IT TO the .......CITY COUNCIL. ....... ........ . ................. of the ........... MY .................. .................. ..............o f. HUTCHINSON................................................................... . .....in the County of - . ................... ...... .... ......... .............. .. ............................................................... . State of Minnesota: The undersigned owner whose address is ............... .......... �.ZL......... ZZ4�� .... ......... . .......... ........ ......... . ... ........ ................................................ ......................... ................................................hereby applies for a perynit to .... RE.MO.VE.... ............... SNOW WITH ............ ... ........ . .... . ........< .... upon that certain tract of land described as follows: Lot ............................ .. ............... ; Block..................................... plat or addition... WITHIN CITY LIMITS .... -.: ... ........................ ..................... . .......... . ..... address .... .... .. ........ ... ... . .. ......................................... . which U of the following size and area; width ................... . .......... ............. feet; lenfth . ................... .. ... ...... . ... feet; area. .................. ................................................................................................................................................................................................. .. .. ; and hereby agrees that, in case such permit is grant -ed, that all work which shall be, done and all materials which shall be used shall comply with A-- plans and specifications therefor herewith submitted andwith all the ordinances of ....................... - ................................................................................................ ...... .. . applicable thereto. 4 .4pplioamt further osenzent8 at the time and in the amounts specified as follows.- 16"Atz" W, t R77t��Ik - *. -'. ...... .......... .................................. ............................................................................................................................... ... i (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE- November 18, 1979 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: PERMAT STATUS OF LIQUOR STORE EMPLOYEE Donald Broten has completed 6 --months of employment as liquor store clerk at this time. He has adjusted well to the position and his job performance has been good. It is the recommendation of the liquor store manager that he be granted a one-step increase and be approved for permanent status. Respectfully, copy: Ralph Neumann 9- e To Whom It May Concern: I understand it is budget time for the City of Hutchinson and I would like to make my request for an increase in salary of 10% which I feel is minimal considering today's cost of living, inflation and my job responsibility. Charles Bell "�2' TO: MAYOR AND -CITY COUNCIL DATE: November 14, 1979 FROM: PERSONNEL COORDINATOR Concerning the above request, Charles Bell -repairs meters for the city as an independent contractor, with the expense for this repair charged to the parking meter fund. He is not on the city payroll. Provision was made in the 1980 budget for a 10% increase in the cost of repairs, so the above request falls within the guidelines. Based on charge per hour, this would be a change from $3.00/hour (1979) to $3.30 (1980). Recommend request be granted. A s Copy: Dean O'Borsky • Ken Merrill 9- e, o`: -H Hutchinson o DARRetail association Hutchinson, Minnesota 55350 612-879-6025 November 16, 1979 NI A919 tv U IF Honorable Mayor and Council Members OCity of Hutchinson 35 Washington Avenue West Hutchinson, MN 55350 _Dear Sirs: We, the Hutchinson Downtown Retail Association, would like to submit a request for a slight departure from past procedure in activating the downtown Christmas decorations. Rather than -the traditinnai ihanksgiving night "switch on" of lights we request a 7:00 P.M. lighting on Friday, November 23, 1979. This would tie-in with "Downtown Openhouse" and coordinate with a 7:00 P.M. lighting of windows by the downtown retail district. R ectfully, f r I M. t Lueneburg Ch is Promotion lairman CC Gary Plotz bean O'Borsky Fred Roberts SALES FopR ,._S��ISTIIAS TREE APPLICATION - ---------------P F-1 2*6UT To the .......CITY ... COUNCIL ... .............................................. . ...................................... . ..... ...... .... .. .......... .... .... oftm ........... CITY ................................... —.--.—.Of ..... mqngo . ........... . . .. ........................... . . ..... . ... in tu County of . ... ..........MCL.E.OD .................. ................................. . State of Minnesota:..... . ......... .I'Aa underaifned ourner w7wm address ...... ............... applies for a ParmU to.__. S ELL.-__.... CHRISTMAS TREES . . ............... . .. ... ... . .. . .. CHRISTMAS . ..... .................... .... upon that certain tract of 'land, described a.6 -follows: Lot ----- ........ - ... . ................ ; Block..............__.....__------- ..... ; plat lock....................--------- plat or addition ....WITHIN CITY LIMITS ........ .. . ..... . . --- ---- -- addws...-- .... - --------------------- -------- - ------------ which is of the follmvinj size and area; mi -r -7th ....... ... . ..... - .-.' j ezt. length ....... .. .. ........ ... feet; area- - -- - ----------- ---------- -------------- ----------- ---------------- ------------- -- ---- ..... .. .... . . ....................... . - * ----- -----__-.......-..._...-......__........>...... P and hereby agrees that, in case such perm,if is sante i, -,,hat a!? ivo?*- which Aall be done and all materials whish shall be used shall rn=rZy :nit -?. :.ham. plan -s a-nd"swzizoations thdrefor herewith submitted and UrUh an ike OrdL-&Uxvw of ............ ........... ......... ........ .............. . . ........... .. .. .. applicable thereto. .applicant further af cesm-ents the time 2A in the amounts specified as follows.- ROM In %X- 0 - -- -1 at ........................................... Z9 . .. ............ .. .... ........... .... .. .. .. . .......... FEE $5.00 ........... ............... ....... ........ . ..... ......... r�� . i� .... ....... . . OUr"r / 9 SALES "PLICATION F0R_2HRISTMAs_ TREE._ , mT To CITY COUNCIL .......................... _................................................. ...................................... ...... _...................:.......... .._................ ...... ................. of th,8_.._.... CITY: _. .._. ........of....JTI INSON in the County of M. ........ I,EOD ,State of .Ifiiinesata: ....... ... ..I ............_............ The undersifned owner whose address is............../ .........._.......... .....hereby applies for a permit to.........ELL ..... CHRISTMAS TREES ..... ....... ... .................................... _..................................................................................................................................................... ............. ........... ... ... .. upon that certain tract of land described as follows: Lot....... .......... .............. ............. ; Black.......................... ...... ....._ ; plat or addition.WITHIN CITY LIMITS .:.......:......................................................... ..... .. ; address................................... which, is of the folloWins.size and arep,; width........ ... ............feet; length ...: , feet'. area...._............ ............. ......... ................................ ... ....... ................... ....... ........... .................... ............. .................. _. ... .............. ... ... y and hereby agrees that, iii case such permit i€grartcd, .that all work which shall he dare an& all materials which shall be used shall comply with. tke pttans and srteif-ca.trms therefor herewith submitted and with all the ordinances of said... CITY.............. ............................ applicable thereto. .dpplicant fuazo fees or assessments at the time and in the amourtts specified as follows: �s IV.......... �............................ ......... ......... I.................................................. !� ^ v C-0 . ,,� , �::.................................................... .......... .............. ...... - - - FEE$5.00 ..o ! ,�.................................................................. ............... fir . APPLICt�TJON FQF,�_q! ISTMAS TREE._ A To the .....CITY COUNCIL of the ........ MY........................of.. HUTCHINSON _.................................................................................. .in the County Of MCLEOD .....................I State of Afinnesota: .................................................................. The undersigned owner whose address is ........................ �.L?. 3..... .... ... ... ............................... .... . ......................................................................................................................... ........hereby applies for a permit to ...... SELL ... ..... CHRISTMAS TREES ................................................................................................................................................................................... .. upon that certain tract of land described as follows: Lot .......... ..... . ................ ; Block........................... .. ; plat or addition...WITHIN CITY_LIMITS addreeg which, is of the following size and area; width...... feet; length ..... .... feet; area. ......................................................................... ........................ . ........................................................ and hereby agrees that, in case such permit is grant; d, that all work which shall be done and all materials which shall be used shall comply with, >re plons ,ard ep�,If-,catzons therefor herewith submitted and with all the ordinances of said........... C ITY . ................................ ... ....................... .... ............... .................. ............................. . applicable thereto. .applicant furt��\t." -Y fees or as_^e"rzents at the time and in the amounts specified as foZlowa.- FEE $5.00 �- ice / J- ' Owne r3� F` (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE. November 27, 1979 TO: Mayor and Council -------------------------------- FROM: Water Billing Department -------------------------------- SUBJECT: Delinquent Water Accounts -------------------------------- 08-0370-1-00 Gary Gehlen Michael Levesseur 776 Madson Ave. 626 Harmony Lane $98.24 $41.31 Promised payment 11/30/79 08-0720-2-00 10-0670-0-00 Larry R. Wendorff Keith Krommenhoek 654 Second Ave. S.W. 544 Madson Ave. $34.06 $47.92 0 09-1025-2-00 20-0065-0700 Dale Hoof Eugene Duesterhoeft 400 Lynn Road 715 Harrington St. $54.96 $62.15 10-0265-0-00 x,24-0221-0-00 Mrs. Ruth Piehl John Tousley 621 Juul Road 524 Kay St. $11.63 $24.81 Promised to pay 12/06/79 �t (612) 879-2311 Y gta i �/1fTCf/` CITY OF HUTCH; l w"SO / 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 21.,--1979 TO: MAYOR AND CITY COUNCIL FROM:, CITY.-ENGINEER/DIRECTOR Of PUBLIC WORKS RE: 'PERMANENTSTATUSOF CITY FORESTER 14ark Schnobrich, City Forester, has completed -six months _- .o# --employment with the City as of November 21, 1979. His job performance during this time has been very good while working under some difficult conditions due to the problems with the contractor in the Dutch Elm program. .It is -recommended that he be assigned permanent status at --this time, with a S per cent increase in salary. , Respectfully Submitted, / copy: Personnel Coordinator M E M O R A N D U M DATE: _ _ November 21, j979 TO: Hutchinson City Council FROM: Planning Commission -------------------------------- SUBJECT: Conditional Use Permit - submitted by Hutchinson Industrial Corp. Pursuant to Section 6.07, C.5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for conditional use permit. HISTORY On October 11, 1979 an application for a conditional use permit was filed by Hutchinson Industrial Corporation to allow the burying of two (2) 10,000 gal. underground tanks for the storage of flammable solvents, namely Hexane and Xylene. -A hearing was set for November,20, 1979 at which time no one was present in opposition to the request. FINDINGS OF FACT 0 0 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Friday, November 9, 1979. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted for the burying of two (2) 10,000 gal. underground tanks for the storage of flammable solvents, namely Hexane and Xylene. Respectfully submitted, Paul Christen, Chairman Hutchinson Planning Comm. RESOLUTION NO. 6449 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW BURYING TWO UNDERGROUND STORAGE TANKS FOR FLAMMABLE SOLVENTS AT HUTCHINSON INDUSTRIAL CORPORATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Hutchinson Industrial Corporation of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to allow the burying of two 10,000 gallon underground tanks for the storage of flammable solvents, namely Hexane and Xylene, with property located at 40 West High- land Park, having the following legal description: Lot 1, Block 1, Hutchinson Industrial Corporation Plat 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Com- prehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. ( 0WrT.TTST0N The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 27th day of November, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6450 RESOLUTION GIVING APPROVAL OF FINAL PLAT FOR SWANSON'S SUBDIVISION _ OF HUTCHINSON INDUSTRIAL PARK WHEREAS, Mr. Victor Swanson of Hutchinson, subdivider, and Vincent J. and Ann E. Swanson of Laramie, Wyoming, owners of the land proposed to be platted as Swan - son's Subdivision of Hutchinson Industrial Park have submitted their application for approval of final plat for said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regu- lations and requirements of the Laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: Lot 3,. Block I and the South 17.00 feet of Lot 2, Block 1, Hutchinson Industrial District, townsite of Hutchinson, McLeod County, Minnesota BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Swanson's Subdivision is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regu- lations of the City of Hutchinson and the laws of the State of Minnesota. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.A. 462.358 (3). BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 27th day of November, 1979. D. J. Black, Mayor ATTEST: Gary D. Plotz, City Clerk n y . s Unofficial Minutes MINUTES DOWNTTuesday, NovemberADVISOR0,1Y979 FOR FOR YOUR INFORMATION The meeting was called to order by Chairman Skip Quade at 12:04 P.M. with the following members present: Don Abbott, Jay Alrick, Don Glas, Dennis Hukriede, Tom O'Connell, Bob Stearns, Marlin Torgerson and Lloyd Torgrim- son in addition to Chairman Quade. Ex -Officio members attending were Mayor Black, Clarice Coston and Jean Lerberg. Also attending from the HRA were Phyllis Hegrennes and Mildred Nelson. Consultant Simonowicz, City Engineer, Marlow Priebe, Administrative Assistant, Gary Plotz and Alderman Ken Gruen- hagen. Mr. Quade explained that various presentations were scheduled for today and he began with the Levner Company. d Levner Co. Mr. Kenneth Levner distributed a booklet entitled "Hutchinson Elderly Hous- ing Project". In this booklet he had sections on the project proposal, history of his company, qualifications of the contractor, architect, financial consultant, as well as the developer himself. Copies of letters of recom- mendation in the booklet were pointed out to the Board. He mentioned he had toured Park Towers with Jean Lerberg to see what had been done right and what had been done wrong. He noted to the Board his financial reference was good to six figures. Mr. Bob Pope presented a design for the building. All apartments were sep- arate from the senior citizens center. Each floor had a lounge and trash - room. Each unit had 624 square feet. The caretaker would have a two-bed- room unit and the senior citizens center would be 5,000 square feet. Mr. Doug Mayo assured the Board that Mr. Levner had the ability to secure the necessary funds. He stated he has made HUD aware of the need for funds for the development of the land and would follow thru on this project personally. Knutson Comaan Mr. Kurt Glazer took over the floor stating he felt it would be difficult to get funds for Hutchinson this year. They would agree to get a non-profit sponsor and if they couldn't get funding under the section 8 program they would try under the 202 program. He indicated it has been determined that about 3,000 families in Hutchinson have incomes of about $10,000. He felt the site could easily handle a senior citizens building but again felt financing would be a problem. He felt a second option might be a cooperative. He then answered various questions asked by the Board. Mark Parranto Mr. Parranto introduced Mr. Rick Kon of Canadian Financial who distributed a brochure giving background information on his company. He explained the management would be done by themselves but the City would have control over the project by a contract. The City would have no financial interest but control. They would open up the community room to all senior citizens of the community. ! Downtown Dev. Boa► .� Minutes - Nov. 20, 1979 Page 2 They would do all the processing as far as architects, contractors, etc. Financing had not been decided on as yet. Mr. Parranto stated if it proved to be feasible he could put this land into a shopping center complex. Mayor Black then stated that land was purchased with CD funds so the use is limited. Korngiebel Architects Mr. John Korngiebel introduced Mr. Jim Graves of Inter Financing Corp. and Jim Haugen an architect of Korngiebel Architects. He emphasized as the others had that the City must demonstrate the need for additional elderly housing. He also felt the HRA should act as managing agents. He stated they would be working with local contractors. Update on Downtown Development Mr. Mark Parranto felt a sizable center could be put together through tax increment financing and industrial revenue bonds. He explained the build- ing would be a "single load" with brick veneer, recessed lighting, carpet- ed floors, air conditioning, etc. He has tenants signed for 6,000 square feet and another tenant interested in an additional 6,000 square feet. It looks like 30,000 to 40,000 square feet will be from local people. It was determined the date of Dec. 26, is of utmost importance as this is the date the existing Council has its last meeting. Mr. Parranto said he will have a design of a building to present at that time. Mr. Simonowicz suggusted that Mr. Parranto have letters of commitment for at least half of the space. Mr. Parranto felt with such a short amount of time, only letters of interest could be received but he agreed to do his best. Decision on the High Rise 0 At this point in the meeting the board had a discussion with Jean Lerberg from the HRA as well as Phyllis Hegrennes and Mildred Nelson. It was the consensus of the Board that two separate contractors should be hired, one for the elderly project and one for the downtown project. By a show of hands, the Levner Company was chosed to become the developers of the elderly project. Mr. Tom O'Connell made a motion the Council negot- iate with the Levner Co. a contract which would include the purchase price. a deposit and a commitment to a community space for the elderly which will be developed without cost to the City. Seconded by Lloyd Torgrimson, the motion unanimously carried. It was also suggested a response be sent to all the people who made pre- sentations thanking them for their interest. The meeting adjourned at 2:30 P.M. ?,a, �L4 Fol .G'�-=� .�1�✓ �G tip'-�-�L� ,...E`-� �csc.� November 27, 1979 Honorable Mayor D. J. Black and City council Members 37 Washington Avenue West Hutchinson, MN 55350 _W"son ebmmllnr_tyoo-spilaf Honorable Mayor Black and City Council Members: CENTURY AVENUE ,7k&&son, inwota, 55350 TELEPHONE 612/$87-2148 The governing board of the Hutchinson Community Hospital, at their November meeting, made several recommendations to you for the purchase of capital expenditiwes. The remainder of my letter will detail those requests and I will also be available at the City Council Meeting to answer additional questions should there be any. Parking Lot Repair Portions of the bituinous surfacing on the parking lot in front of the Medical Office Building had "broken up" this last spring. When the existing black top surface was taken up, it was discovered that a "sand vein" ran through a portion of the parking lot and was causing the problem. Upon recommendation of the Contractor and the City Engineer the black top by the front door, (see attached) was removed in its entirity along with approximately one and one half feet of clay and sand. A class five gravel base was then installed in its place. It was also determined at the time that bituinous surfacing would not be sufficient to wishstand normal traffic flow with the uncertain soil conditions and that a reinforced concrete surface must be installed. There was, however, concern that the "bed" would not set up adequately yet this fall to be able to complete the project. After a period of several months ,of regular traffic flow it was determined by hospital staff, city engineers, and Miller, Miller, & Mac, Inc. of Hutchinson that the soil conditions were right and the project should be expedited yet this fall. Governing Board Members of the Hutchinson Community Hospital were then polled fot opinion and authority to proceed with the project per recommendation of contractor, hospital staff, and city engineers. It was explained that the contractor desired to proceed with the project within a week or two because of the- uncertainty of frost conditions that might cause the project to be postposed until late spring:,._ At the last governing board meeting an official decision was made by the board along with a request for me to explain to you, the City Council, the circumstances surround- ing the project. The following is abstracted from the board minutes: "An Equal Opportunity Employer" �— Page lof3 A "Parking Lot - Balke explained to the Board Members the emergency nature of the situation. The project needed to be completed before frost set in. If delayed until spring, ground water would be a problem that could cause delay and unsafe conditions for patients, as well as being more costly. Motion by Gruenhagen to confirm the decision of the Board Members when previously polled to request approval of the City Council to accept the quote from Miller, Miller, & Mac, of $7,550 to pave a section of'the parking lot in frong of the Medical Office Building. Graves to inform City Council of circumstances requiring immediate repair. Seconded by Goebel. All in favor. Motion passed." Coronary Care Monitors An in depth analysis was done recently in order to reach a decision about additional monitoring equipment in our new Intensive Care Coronary Care Unit. At present we have three "hard wire" monitors in our present five bed unit. Two rooms are not equipped and consequently protable units have to be used on a periodic basis. These portable units have cost the institution an additional $2,206.50 this past year. There are a number of inconveniences with having two and sometimes three different systems in our new unit and consequently some problems have developed becaus.e of this. Based on present utilization statistics it would appear that a purchase of equipment would be justified. Two additional monitors would be paid for in approximately two to three years based on our historical rental experience. This item was presented to the governing board with recommendation for purchase and the following is abstracted from the minutes: "Cardiac Monitors - Motion by Natwick to request City Council approval to purchase one slave scope, and two hard-wixe monitors from Abbott Electronics in the amount of $12,747. Seconded by Mullan. All in favor. Motion passed." The item exceeds the Minnesota State Statuate requirements which requires manditory bidding on capital expenditures in excess of $10,000. We feel very strongly that the item is not "biddable" because no other equipment would be compatible with the present system. The only vendor for Abbott Electronic Equipment is Abbott Medical Electronics of Houston, Texas. There is, of course, a branch office in Minneapolis. Television Sets It was the decision of the board of directors in 1978 to begin a total replacement, plan of all television sets in the patient care areas. Presently, wd have 19 inch] black and white units in each patient room. This system was installed in the hospital at the time of original construction in 1970. The following motion is abstracted, from the board minutes and is as follows: "Television Sets - Motion by Natwick to request City Council approval to purchase 18 Sylvania Color TV sets at a cost of $5,960 to replace current black and white sets. Seconded by Mullan. All ini'favor. Motion passed." Additional Electrical Generator You may recall from a meeting the early part of October a plan was presented to you for updating our emergency electrical generation system. At the time we received authority to proceed with "phase one" and "phase two" of our plans and to send a letter of intent to Buffalo Memorial Hospital to obtain a used "back-up" generator in the amount of $13,000 when their new hospital was finished some time Page 2 of 3 the fall of 1980. Buffalo Hospital has since countered with a fixed price of $18,000 plus transportation to the Hutchinson Hospital site. The board of directors of Hutchinson Community Hospital felt this price to be excessive for a used generator. We recently obtained a quotation from Cummins Diesel Sales, Inc. of Minneapolis and can purchase a new emergency generator for $2+,000 with full warranties. After much discussion at the board meeting, the following was recommended: "Generator Proposal - The consensus of the Board was to not pursue further negotiations with the Buffalo Hospital Board for future purchase of their generator. Reasons - ai-tal cost exceeds $20,000, no warranty, and uncertain time of availability. Motion by Goebel to request approval of the City Council to purchase a new generator and switch gear in the approximate amount of $32,000, and to proceed with the reaminder of the detailed emergency electrical generator system update plan. Seconded by Gruenhagen. All in favor. Motion passed." The above mentioned expenditures are requested in accordance with ordinance #583 which states "The board may contract and purchase all necessary equipment, aparatus and supplies; provided, however, and a single capital item of purchase of $5,000 or more shall first be approved by the Council. Thank you in advance for your consideration of the above mentioned items. Sincerely, Philip G Hutchins PGG/djr Enc. W & 4440.. Graves, Administrator Community Hospital Page 3 of 3 keemonit avenue ILIA; 7. Tr . . .... ........ 21? rwv ........ . ILL FPO-*4W- AXWA 0 MAI P=wc,; d. 1 f L 3 7 x / medical off* w ice ng 30 x 21 /7 :rit 65A sting m 't health center r1M C7D site plan �16 2 notes a-istmg contours new COntours now bituffwioUS r r. TZ" RCF --,,Tr . 7-E*1 NOTA 413 j- r P P P NOTES: P A -j 1. REMOVE AND RELOCATE L IGIITS. REMOVE CON LIGHTS ARE TO FACE 2. INTERCEPT EXISTING CARLE. INSTALL CON A -I BOX. X. INTERCEPT EXISTING CABLE AT POST LIGHT P~DCO-r, .At uu NEW LOCATIONS FOR P Tomk-juoo --ran ­­­­ — I-- REGULAR COUNCIL MEETING November 27, 1979 GENERAL FUND State Treasurer i PERA contribution $2886.42 State Treasurer PERA contribution 855.62 Commissioner of Revenue sales taxes -arena 15.35 Robert Ringstrom police school 260.65 Robert Ringstrom police school 90.00 Big C Co. Treasurer prisoner board -police 1.24 City of Hutchinson drivers license fees -motor vehicle 58.50 Dasco Inc. bldg permit to bury tanks 15.74 Glendenning MotorWays flash lite batteries -police freight charges -arena 38.40 Hwy 7 Auto Salvage repair parts -park 16.58 30.00 Water Pollution Control dues -Marlow 40.00 Hazel Baseman Hewa Company contract payment on house 4960.00 John Gregor investigation books -police 3.00 Ray O'Herron Co. Inc. partical boardd supplies -police 26.00 Co. Treasurer taxes on 1 acre -street 239.90 13.04 Lucille Ulrich deposit refund-rec. 10.00 Am -Welding Supplies supplies -street 24.32 D.J. Black dues & mileage 72.00 Blue Cross/Shield Crow Chemical medical insurance 4182.80 Clutch & Transmission chemicals -street 56.00 Copy Systems Inc. repairs -street 43.12 CRS & Associates off set supplies professional fees -downtown 98.35 889.00 Coast to Coast supplies 107.20 Copy Equipment Inc. supplies-eng. 37.93 Co. Treasurer bldg. permit -airport 5.50 Crown Life Ins. Co. dental insurance 1162.76 Fabricare Cleaners cleaning uniforms-rec. 56.80 Dept.of Public Safety Nov. charges -police 271.04 Equitable Life Assurance Long term disability 369.82 Ericksons Oil Co. films 6.99 Forbes Auto Store repairs -street 3.20 Gopher Sign Co. signs-police-rec. 96.81 Geo. Field hotel inspection training 154.60 Govt.Training Service tax increment financing -school 185.00 Itasca Equipment Co. repairs -street 193.90 Keefe & Schantzen continuation of abstract 4.75 Logis Mankato Mobile Radio Inc. 2 months charges repairs -fire marshall 2907.20 Marco Bus. Products repairs & supplies -police 61.59 60.05 Meca Sportswear Inc. swiss emblems -police 164.92 Ken Merrill St. Paul mileage 33.00 Motorola Inc. monthly charges -police 218.25 Marilyn Swanson coffee & flowers 11.42 McGarvey Coffee Inc. coffee -police 69.00 Gary Plotz Gary Plotz tax seminar 27.00 Marlow Priebe energy grant seminar Am.Public Works meeting 106.57 202.36 The Patco Co. supplies -street 100.43 Road Machinery St. Paul Book & Stationery repair parts -street 117.33 supplies 19.82 / -2- Shopko rifle slugs -police $ 11.92 St. Paul Life Ins. Co. life insurance 435.03 TKDA public safety bldg. 3391.48 Thelen Oil Co. aviation gas 8944.53 Tin Pan Deli fire -police tour lunches 45.97 United Bldg. Centers supplies -airport 71.67 Xerox Corporation maint.agreemtn & paper 386.84 Ziemers supplies 24.78 West Central Industries supplies-eng. 101.00 Larry Huhn safety glasses 11.00 Govt Training Service tax increment fin.mtg.-legal 120.00 !'enneth Merrill mileage 20.80 Tippecanoe Press Inc. meter sheets $ 35,246.29 John Walker Tree Service 85 trees 2.352.00 $ 37,598.29 WATER & SEWER FUND State Treasurer PERA $183.57 American Water Works dues 15.00 Blue Cross/Shield medical insurance 236.46 C rown Life Ins. dental insurance 93.56 Equitable Life Assurance long term disability Ins. 33.35 Power Process Equipment service contract 171.25 St. Paul Life Ins. life insurance 31.62 Van Waters & Rogers chemicals 51.90 Water Products Co. supplies 47.39 Worthington Service Corp. parts 2852.78 Water Pollution Control Fed. 1980 dues 40.00 Randy DeVries $ safety shoes 10.00 Tippecanoe Press Inc. meter sheets 104.86 Scott Brau repairs 75.48 Nalco Chemical Co. chemicals 988.68 $ 4,935.90 OFF STREET PARKING Charles Bell servicing meters $132.00 -3 - MUNICIPAL _LIQUOR STORE Griggs Cooper & Co. Twin City Wine Co. Commissioner of Revenue City of Hutchinson Ed Phillips & Sons Old Peoria Co. wine & liquor gine & liquor sales taxes for October payroll transfer liquor & wine liquor & wine $3536.81 lb0b.23 2724.75 6105.96 3284.10 1582.12 $ 18,839.9 II -X14 4.1 t16 - Minnesota Minnesota Pollution Control Mr. Marlow V. Prieke City Engineer City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: Development and Suhmittal of Pians %_ Sludge_ Storage . _._ _ Hear Mr_ Prieke : NOV 16 1979 FOR YOUR INFORMOON -This .i.s--written pursuant to your letter dated QctobmY•"25; 19"79. in this letter you answered the questims _3.a.sked.-'1T a latter 4 • dated October 19 , 1979. Thank- y= -for- yn ar xpn ck • -response. The subject of these letters was the dumping of sewage --sludge by the City of Hutchinson on city owned land. I must emphasize that this sludge storage -practice does not- ha-ve .current .Minnesota Pollution Control Agency (MPCA) approval. -..3n a letter to -Thomas E. Mealey dated August 1, 1973, the results of a VCPCA inspection of two proposed disposal sites were pxesenteti_ _This was not an approval of either site. �= In another letter to Thomas E: Mealey dated May 23, 1974, it was stated that interim operation of the disposal site was acceptable, however, continued use of the site`sas not recommended. The City was requested to iaake__�p3.Hns• to abandon sludge disposal at the site -and seek an.alte » area. Emergency Resolution No. 5473 issued -by the Hutch±nzan City - Council on April 8, 1975 approved the use of the dumping site since an emergency existed. Pursuant to this resolution, MPCA staff wrote the City a letter dated April 22, 1975, stating that sludge disposal at this site should be terminated as soon as possible. Phone: (612) 296-7391 1935 West County Road 132, Roseville, Minnesota 55113 - Regional Offices • Duluth/ Brainerd! Detroit Lakes/Marshall/Rochester Equal Opportunity Employer Mr. Marlow V. Prieke Page 2 Nov 16 1919 Since the use of this particular disposal/storage site by the City of Hutchinson appears to be a continuing practice, the MPGA hereby requests that the City develop and submit a.detailed description of the practices and facilities to be used i.n.the storage of Hutchinson sludge. The following rgerific infarmation should be provided: I. Acreage of site 2. Soil types 3. Location of site delineated on a Soil Conservation Service Soil Survey map 4. Degree and direction of landslopes 5. Depth . to ground water table fa . —Dep tb --to bedrock Mistan : ter:rmeazest : i, human dwelling ii. residential development water wells iv. major roads V. surface waters including drainage ditches and waterways 8- Quantity of sludge to be stored 9. When and Why Will. sludge be stored For example: soil conditions, topography, road weight restrictions, snow depths, wet periods, cropping seasons, or periods of conflicting land use 10. Potential for runoff from the site 11. Potential for ground water contamination 12. Potential for odor development and dissemination The proposed sludge storage plan should be included as part of the "Solids Disposal Plan" which was requested by Terry Hoffman, MPCA Executive Director, in a letter to the Honorable D. J. Black, Mayor dated May 15, 1978. The "Solids Disposal'Plan" and thus, the sludge storage plan must be received at the Agency by April 1, 19 80 . Mr. Marlow V. Prieke Page 3 Nov 16 1979 If I may be of any assistance, please contact me at (612) 296-7391. Sincerely, (.iC • Steven A. Stark, Soil Scientist Facilities Section Division of Water Quality SAS:lmj .CC-:Vdai V.i3. _P3.atz. -ray clerk, H1,11-h;nsor�, Minnesota s TECHNICAL ASSISTANCE AND RESEARCH SERVICE TRANSMITTAL FOR YOUR INFORMATION October Newsletter Vol. II - No. 10 ist Anniversary of the TARS Newsletter This issue of the monthly TARS Newsletter makes the second year the Newsletter has been published. Enclosed is a post card to be completed and returned indicating -whether you would like to be retained on the mailing list. Any comments you may have are welcome. Seminars Set The times aTd places for the four tax -i=recent financing seainarrs- tote offered by ,the Technical Assistame-afld Research Service of the League of Minnesota Cities have bin established. The four seminars are geared to meet the different heeds "'-the-variaus, actors involved in the tax increment financing and re/development process. The fi rst ' seminar will be held on November 15 in ..81 oomingtan at- the fttisson -nth i n conjunction with the Minnesota -Mayors Assmciation-Anneal-Conference.' This seminar -is designed to provide an overview of the new law for elected and appointed officials. The December 6 and 7 seminar will be held at the Marriott Inn.in Bloomington. This,, seminar will consist of workshops that will not only allow the staff members to learn the eIrments-that coMrise a complete tax increment financing plan, but also permit -the staff member to put -the knowledge of these elements to work in solving a hypothet- ical redevelopment problem. The first day workshop will deal with the tax increment budgetary and the tax increment estimation process. The second day will involve the application of the day one workshop information to a hypothetical tax increment dis- trict and redevelopAent project where workshop participants will actually use the TAILS tax increment financing computer software program -to evaluate the feasibility of the redevelopment project using tax increment financing. Legal aspects of planning, implementing and managing a -tax imrsin6nt financing district in accordance with the 1979 Minnesota Tax Increment Financing Act will be. -the focus of third seminar on December 10 in Brooklyn Park. This seminar is directed toward city attorneys and housing and redevelopment authority attorneys. A fourth seminar will be offered January 11, 1980 in Brooklyn Park for city assessors and county auditors. Further information regarding any of these seminars can be obtained by contacting -tire Government Training Service, 636 Minnesota Building, fourth and Cedar Streets, St. Paul, Mn. 55101. (612) 222-7409. LEAGUE OF MINNESOTA CITIES -2 - Monthly Activity TARS visits in October have included the cities of Winona, Carlton, Madelia, Hibbing, Buffalo, Pipestone, Thief River Falls and Red Lake Falls. The visits to Pipestone, Hibbing and Buffalo dealt with tax increment financing.and downtown redevelopment con- cerns: Vinona, Carlton, Madelia, Thief River Falls and Red Lake fails were visited as a result of the TARS involvement in the Section 107 Community Development Block Grant Technical Assistance Program. TARS will be offering technical assistance to Pipettone regarding a tax increment financing program and their Community Development Block Grant (CDBG) and will assist Winona in the preparation of an overall cgmmunity and economic development strategy. Thief River Falls has been offered assistance with respect to the expenditure of CDBG money for the acquisition of a blighted structure' near the new Section 8 elderly apartment building. Carlton and Madelia, both non-CDBG recipients will be offered assistance in -utilizing. the CDBG program and TARS hopes to coordinate the downtown redevelopment programs bath cities .are .currently investigating. Richard Graves, Director Walt Hartman, Staff'. Gary Winter, Staff -editor 480 Cedar Street. St. "Paul , MN 55191 • h'�i� r -v -�.�"1 FOR YOUR INFORMATION ;now.inow. endCovncilcom;' is -ion s.et ;bidding -:._ _ re -d-o e c nfri�utio = Mark Clifford Atlee, Dassel, bad a harrowing experien • The Litchfield city_ council enue figures for 1980. trical rates effective wig ti e Friday morning - as he Wa has agreed to take a lesser Public Utilities Superinten- February Lb•iltgg n comae , attempting to ease his vehicl amount from the coffers of the dent Nelson told council mem- sate for the increase In conbi- Iown that steep hill -on t public Utilities commission bees that even Without the butfansto the efts from nine to road which bisects the coun ' . than -the-1 3 percent of the gross increase in requested contribu 1 ercent. - park north of Dassel. figure which was -approved by tions to the city,�the water rates ouever, the water rate Two youngsters were using council action about a month were due to take a substantial increase, which would have Die hill for sliding, and Ailee, ago boost next month because the spiralled upward by over 30 mowing he'd be unable o _ At -a joint special meeting utilities department will start percent had the city required fop on the icy hill, eased" is involving members of the city _ paving off a major water line the 13 percent boost here, will jehicle over into the ditchito council and the Public Utilities installation project completed be -boosted b • lust 20 percent ivoid them but the ear con + commission Monday. -the last year. a ectrve with- the February inued skidding downward, �. council voted to in effect ease This increase, combined withr m. inaliv striking one of the girls its financial d'em_ands for public the boost that would have been rs increase reflects the cost tear the bottom of the h. - utilities funds. necessary to compensate for the to the public utilities of paying The 'girl, t tretchen 3asovw The council will take_ utilifies increased contribution off the principal and interest on 1k, ten, suffered minor trots I percent cut -on the gross to the citj, would have required the water line installation: ind bruises, according t the revenues of the electrical phase a water rate boost of about 35 project vvbkh has improved, ' heriff s office.of the public utilities opera_ pert, effective next yew• water service to various parts of j tions. This, public utilities com- the city, and provided a more pen s�Catin�g However, following a presen- mission members felt, would be ample source of water in the tafion b Public Utilities De- too high• acid tx�uneit wwmbcrs Erre emergencies. Whether,yoit;re an expert on partment Superintendent Dal- agreed. - he blades or Just a beginner, las Nelson relative to water This type of increase would rating is regarded as excellent rates, the council voted unani- have hit the Jennie -0 Foods 1 O(th birthday zercise, and area residents will mousl) not to take any contri- plant here, particularly hard. Nona Eberts, Litchfield's ave a chance to give the ice bution from the water depart- This firm consumes 62 percent oldest citizen, will observe her., pari a whirl over the weekend. merit phase of the public of the water used in the com- 100th birthday on Monday, -Two open skating! sessions utilities operation. munity and a 35 percent in November 19, and shell be ve set. One hs- for Saturday, The city still will realize a crease in its water bill would honored at two open houses in Pro 3:15 until 6 p.m? Another 577,000 increase in the amount have been a considerable jolt.- the community next week. pen skating session hill be on they'll be getting from the Following the action of the } There'll be an open house for anday, from 8 p_m.,until 9:30 public utilities in 1980 over the council in voting to reduce its Nona on Sunday. November amount which they received in demands on the public utilities 'Charge will be 50 cents for 1979. for funds, the Public Utilities 18, between the hours of 2 >ungsters ind $1 for adults. However, if the 13 percent commission . met in a short p.m. and 4 p." at Gloria Dei here'll be open skating every -figure had been adhered to, for special session at the commun- Manor. anday' night through the both .the water and electrical ity building to set rates for Another °fin house is set for inter from 8_to 9:30 p.m., and department, the increase would 1980. Tuesda}, November 20,.frgm 2 itra skatitigsessions will be have been $116,000 based on The commission approved a amen p.m� of the Meeker all Courcy with i[ and publicizes at other projected public utilities -rev- 4.2 percent, cease eiec' - Historical Society as hosts. cies ri + ,THE-1LITCHFIELD - i Volume CIV No. 32 Wednesda ., November 14 1979 0 ed -;down - - ted oat that despite -the of the state building code is�=� I longer in effect in Meeker, rept for Litchfield and Cos- �- ss, persons wishing to build rural areas of the county still tst get a building permit. Eliminating the code wipes v , r I the numerous inspections 6ch the code required but ;4