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cp01-13-2015No Workshop AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 13, 2015 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Christ the King Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES �a) REGULAR MEETING OF DECEMBER 23, 2014 b) ORGANIZATIONAL MEETING OF JANUARY 2, 2015 [Action] — Move to approve/reject the minutes of the regular meeting of December 23, 2014, and organizational meeting of January 2, 2015 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) 5 min. (a) RESOLUTIONS AND ORDINANCES - NONE (b) CONSIDERATION FOR APPROVAL OF OUT OF STATE TRAVEL REQUEST FOR DAN HATTEN TO ATTEND THE INTERNATIONAL CHIEFS OF POLICE ASSOCIATION CONFERENCE IN SAN ANTONIO, TEXAS FROM JANUARY 21-23, 2015 (c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSES - MINNESOTA DEER HUNTERS ASSOCIATION ON APRIL 4, 2015, AT MCLEOD COUNTY FAIRGROUNDS - UPPER MIDWEST ALLIS CHALMERS CLUB ON JULY 26, 2015, AT MCLEOD COUNTY FAIRGROUNDS (d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A [Action] — Motion to approve/rej ect those items contained under the consent agenda. 7A. CONSENT AGENDA 1 min. (a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B [Action] — Motion to approve/reject Council Check Register B PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise policy. Always looking toward the Juture, not monitoring past) CITY COUNCIL AGENDA JANUARY 13, 2015 10. UNFINISHED BUSINESS 11. NEW BUSINESS 5 min. (a) CONSIDERATION FOR APPROVAL OF CALLING FOR SPECIAL ELECTION ON MAY 5, 2015 [Action] —Motion to approve/rej ect 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) PEDESTRIAN AND BICYCLE ADVISORY COMMITTEE MINUTES FROM NOVEMBER 19, 2014 (b) LIQUOR HUTCH SALES REPORT FOR 2014 13. MISCELLANEOUS 14. ADJOURN 2 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 23, 2014 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Gary Forcier, Bill Arndt, Mary Christensen and Chad Czmowski. Others present were Marc Sebora, Interim City Administrator, Kent Exner, City Engineer and Jody Winters, Attorney 2. INVOCATION — Pastor Lee Ellison, Riverside Assembly of God Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Arndt commented on the passing of Chuck Carlson, an active member of the community. Council Member Arndt also commented on the small business owners that are in the community. Mayor Cook recognized James Young and Tim Ulrich, both who served 25 years on the Economic Development Authority. 5. PUBLIC COMMENTS Dean Winter, Crow River Country Club, presented before the Council. Mr. Winter addressed the proposed fee structure for liquor licenses. The proposal is to reduce the on -sale intoxicating liquor license fee from $3700 to $2000. Crow River Country Club holds a club liquor license. Mr. Winter suggested that the Council consider a fee structure that incorporates a license holder's gross sales and a sliding scale based on revenues, or a revenue -based tier structure or percentage of revenue that would determine license fee. Mr. Winter stated that the Crow River Country Club is a small enterprise and only open limited hours. 6. MINUTES (a) REGULAR MEETING OF DECEMBER 9, 2014 Motion by Arndt, second by Christensen, to approve the minutes of the regular meeting of December 9, 2014. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14376 — TRANSFER OF FUNDS TO 2014 CONSTRUCTION FUND AND GENERAL FUND (b) CONSIDERATION FOR APPROVAL OF 2015 LICENSE RENEWALS (c) CONSIDERATION FOR APPROVAL OF REVISING CITY OF HUTCHINSON POSITION CLASSIFICATION TABLE CITY COUNCIL MINUTES DECEMBER 23, 2014 (d) BOARD/COMMISSION APPOINTMENTS - REAPPOINTMENT OF MATT BUTLER TO PRCE BOARD TO AUGUST 2017 - APPOINTMENT OF MARSHA ANDERSON TO PRCE BOARD TO AUGUST 2017 - APPOINTMENT OF CHERYL DOOLEY TO AIRPORT COMMISSION TO SEPTEMBER 2019 - APPOINTMENT OF TAMMY FIELD TO CREEKSIDE ADVISORY BOARD TO OCTOBER 2017 (e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A Motion by Czmowski, second by Forcier, to approve those items contained under the consent agenda. Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) (a) DISCUSSION OF ADOPTING CODE OF CONDUCT FOR CITY COUNCIL AND BOARDS/COMMISSIONS Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora explained that earlier this year the Council had discussed adopting an ethics policy. Mr. Sebora further explained that the City currently has a code of ethics within its city code, however it was determined that it best to have a code of conduct adopted in addition to the city code reference. A draft code of conduct was included in the Council packet, however since the publication of the packet, the document has been revised. The proposed code of conduct is to remind council members, and all board/commission members, of their duties to eliminate conflicts of interest and provide standards for conduct in city matters. Motion by Forcier, second by Czmowski, to accept the code of conduct as presented. The intent is that each new board/commission member would be advised of the code of conduct through the staff member that works with each respective board. Motion carried unanimously. 10. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14358 —RESOLUTION ADOPTING 2015 FEE SCHEDULE Andy Reid, Controller, presented before the Council. Mr. Reid reviewed areas of the fee schedule that had changes included. One additional fee has been added to the police department since the last meeting. The fee is for firearm storage at the police department. Council Member Forcier asked if the firearm storage is for handguns only. Dan Hatten, Chief of Police, stated that the firearm storage is for all weapons and was incorporated into state law. Dave Lehn and Marty Barnes, VFW, presented before the Council. The gentlemen noted that the VFW will be changing their club license to an on -sale intoxicating liquor license. Mayor Cook suggested that for clubs who convert to an on -sale intoxicating liquor license, that half the fee be collected in the beginning of the year and the second half be collected mid -year for 2015, however in 2016 the full license fee would be expected. Mayor Cook also noted that he is not necessarily in favor of the tiered approach or percentage to base the liquor license fee off of. Council Members Czmowski, Christensen, Forcier noted they feel we should stay at a set license fee 2 CITY COUNCIL MINUTES DECEMBER 23, 2014 of $2000 for the on -sale intoxicating liquor license and allow two partial payments for 2015. Motion by Czmowski, second by Christensen, to adopt 2015 fee schedule, including the $2000 license fee for on -sale intoxicating liquor license allowing for half payment January 1 and second payment due June 1 for the year of 2015. If the second half license fee is not received by June 1, the Council has the discretion to revoke licenses. Motion carried unanimously. 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF RESOLUTION NOS. 14366 — 14375 — ADOPTING 2015 CITY OF HUTCHINSON BUDGETS AND TAX LEVIES Andy Reid, Controller, presented before the Council. Mr. Reid reviewed all the city budgets and tax levies that the Council had reviewed previously. Motion by Forcier, second by Cook, to adopt Resolution No. 14366, liquor fund budget. Motion carried unanimously. Motion by Czmowski, second by Arndt, to adopt Resolution No. 14367, water fund budget. Motion carried unanimously. Motion by Christensen, second by Forcier, to adopt Resolution No. 14368, sewer fund budget. Motion carried unanimously. Motion by Christensen, second by Arndt, to adopt Resolution No. 14369, storm water fund budget. Motion carried unanimously. Mr. Reid explained that with the reclassification of the compost site manager, the refuse fund budget has been revised slightly to account for the increase in that position's salary. 25% of this position's wages are paid from the refuse fund. Motion by Arndt, second by Forcier, to adopt Resolution No. 14370, refuse fund budget. Motion carried unanimously. Mr. Reid explained that with the reclassification of the compost site manager, the compost fund budget has been revised slightly to account for the increase in that position's salary. 75% of this position's wages are paid from the compost fund. In addition, a raw material contract with Ramsey County was awarded to another entity, so the budget has been revised to reflect this change. This is not a financial challenge, but more of a product challenge for the compost site. Motion by Arndt, second by Christensen, to adopt Resolution No. 14371, compost fund budget. Motion carried unanimously. Motion by Arndt, second by Cook, to adopt Resolution No. 14372, HRA tax levy in the amount of $155,553.00. Motion carried unanimously. Motion by Christensen, second by Forcier, to adopt Resolution No. 14373, EDA tax levy in the amount of $152,442.00. Motion carried unanimously. One minor change has been made to the general fund budget since the truth in taxation hearing, which is a $1500 increase to the planning and zoning revenues and increase in expenses of $1500 to account for additional training opportunities. Motion by Forcier, second by Cook, to adopt Resolution No. 14374, general fund budget in the amount of $4,479,446.00. Motion carried unanimously. Motion by Christensen, second by Forcier, to adopt Resolution No. 14375, City of Hutchinson debt levy in the amount of $2,177,193 and total tax levy in the amount of $6,656,639.00. Motion carried CITY COUNCIL MINUTES DECEMBER 23, 2014 unanimously. (b) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON FIVE-YEAR CAPITAL IMPROVEMENT PLAN Andy Reid, Controller, presented before the Council. Mr. Reid explained that this plan is merely a uuide and is a fluid document. Adoption of the plan does not necessarily mean that the capital improvement projects are made in the years they are scheduled, if at all. The plan is made up of two parts — the departmental report and the funding source report. Many factors go into when capital improvements are made. Mr. Reid noted that the next five-year capital improvement plan will be presented to Council in June 2015 as required by the City Charter. The five year capital improvement plan was not presented in June of 2014 mainly due to the vacancy of the City Administrator/Finance Director in May 2014. Motion by Forcier, second by Czmowski, to approve five-year capital improvement plan. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF AMERESCO ENERGY SERVICES AGREEMENT FOR WASTEWATER TREATMENT FACILITY SOLAR PV INSTALLATION PROJECT John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson explained that staff has been working with Ameresco to develop an energy services agreement. Mr. Paulson provided a history of the solar photovoltaic project which essentially began in December 2010. Mr. Paulson explained that the size of the project itself is 400 kw or 470,070 kwh/year guaranteed or approximately 20% of the wastewater treatment plant annual load. The solar system payback guaranteed amount is 18 years or could be approximately 14 years if the higher than guaranteed system output number is sued. At year 30, the system will have generated $370,000 after paying for itself. Pricing for the project is $1,467,000 with an Xcel grant in the amount of $958,360. Mr. Paulson provided more detail on the Xcel RDF grant award and noted that the Ameresco energy savings agreement is contingent on the City entering into a grant agreement with Xcel. Mr. Paulson further reviewed the project cost savings and benefits. Mr. Paulson also reviewed the estimated environmental savings. John Neville, Ameresco, presented before the Council. Mr. Neville explained that there is a lot of interest in solar photovoltaic projects throughout the state. Mr. Neville noted that Ameresco is working with the Minneapolis/St. Paul International Airport on a solar pv project, which is one of the largest of its kind. Ameresco is also working on other large solar pv projects as well. Motion by Christensen, second by Cook, to approve Ameresco energy services agreement for wastewater treatment facility solar photovoltaic installation project. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF XCEL ENERGY RDF GRANT AGREEMENT FOR WASTEWATER TREATMENT FACILITY SOLAR PV INSTALLATION PROJECT John Paulson noted that the City has not received a final version of the Xcel Energy RDF grant agreement to date as it is still under legal/staff review with Xcel Energy. Upon receipt, staff will bring it forth before the Council. Mr. Paulson requested that this item be tabled until the grant document is received. Motion by Arndt, second by Christensen, to table consideration of the Xcel energy grant agreement for wastewater treatment facility solar photovoltaic installation project. Motion carried unanimously. (e) CONSIDERATION FOR APPROVAL OF CEMETERY COLUMBARIA SHELTER PROJECT John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that a growing trend is people choosing cremation services instead of traditional burials. To address this, the cemetery has created both in -ground and above -ground options for inumments. Columbaria niches have become .19 CITY COUNCIL MINUTES DECEMBER 23, 2014 very popular for customers and the cemetery is proposing to add a 120 -niche columbaria and a shelter at the columbaria site. To develop this site, staff is recommending a project that includes construction of a shelter with 120 integral niches along with installation of foundation for four additional free- standing 40 -unit columbaria to be installed in the future as needed. Project costs are estimated at $159,000 and are proposed to come from the perpetual care fund of the cemetery. Staff is requesting authorization to go out forbids due to the projected cost estimate. Motion by Forcier, second by Czmowski, to authorize seeking bids for the columbaria shelter project. Motion carried unanimously. (f) CONSIDERATION FOR APPROVAL OF CONDUCTING "NATIONAL CITIZEN SURVEY" IN 2015 Marc Sebora, Interim City Administrator, noted that at the last Council meeting the Council asked that staff place authorization of conducting a National Citizen Survey in 2015. Mr. Sebora explained that the base amount of the survey is $12,510 and the City has options for add-ons for additional costs. Mayor Cook mentioned that the last time the survey was completed, the Council authorized a not to exceed amount of $15,000 for the survey. Motion by Czmowski, second by Cook, to approve conducting "National Citizen Survey" in 2015 in an amount not to exceed $15,000. Motion carried unanimously. (g) CONSIDERATION FOR APPROVAL OF PURCHASE OF THE 2014 SCULPTURE WALK PIECE "JACK" Mayor Cook noted there is a sculpture of a guitar player that is set next to the stage in West River Park. This piece is part of the Sculpture Stroll which is a program where leased pieces are displayed throughout the city for one year. The purchase price is $17,000. However, the City/Public Arts Commission receives 25% of that as a commission to help support the program. Asa result, the City's price would be $12,750. It is suggested that the funding come from the balance of the $15,000 public arts capital projects fund allocation for 2014 which is $9084. The remaining $3702 would come from the original public art seed money provided in the public sites fund which has a balance of $17,517. Motion by Christensen, second by Cook, to approve purchase of 2014 Sculpture Walk piece, "Jack". Roll call vote was taken: Christensen —aye; Arndt— aye; Forcier— nay; Czmowski —aye; Cook —aye. Forcier noted that individuals had approached him and voiced their opposition to this purchase and felt that the funds could be better used in a different manner. Motion carried 4 to 1. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) EDA BOARD MINUTES FROM OCTOBER 22, 2014 (b) RESIDENTIAL LEAF VACUUM SERVICE — 2014 ANNUAL SERVICE REPORT (c) SNOW REMOVAL — ICE CONTROL REPORT — NOVEMBER 2014 (d) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR NOVEMBER 2014 (e) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM SEPTEMBER 8, 2014 (f) PLANNING/ZONINGBUILDING DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2014 (g) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM CITY COUNCIL MINUTES DECEMBER 23, 2014 NOVEMBER 18, 2014 (h) CITY OF HUTCHINSON SIDEWALK SNOW REMOVAL REPORT FOR NOVEMBER 2014 (i) RESOURCE ALLOCATION COMMITTEE MINUTES FROM NOVEMBER 6, 2014 13. MISCELLANEOUS Mary Christensen — Council Member Christensen thanked both Council Member Arndt and Mayor Cook for their years of service to the city. Gary Forcier — Council Member Forcier also thanked both Council Member Arndt and Mayor Cook for their years of service to the city. Chad Czmowski — Council Member Czmowski also thanked both Council Member Arndt and Mayor Cook for their years of service to the city. Marc Sebora — Mr. Sebora spoke of Council Member Arndt's and Mayor Cook's accomplishments with the City and all of the projects they have worked on over the years and thanked them for their many years of service. Kent Exner — Mr. Exner echoed the thoughts of Marc Sebora and spoke on specific improvement projects that both Council Member Arndt and Mayor Cook worked on with staff. Mr. Exner also noted that the project process will begin on Golf Course Road and a neighborhood meeting will be held in early 2015. Mr. Exner also commented on the signal system downtown. Mr. Exner explained that MnDOT is having some issues with the lube detectors and moisture issues and is working on better performance. Bill Arndt — Council Member Arndt gave many thanks to people over his years of service — including his wife and Terry Davis of the Hutchinson Leader. Mainly, Council Member Arndt commented on the various teams that work together on the multitude of projects that the city undertakes. Steve Cook — Mayor Cook thanked Bill Arndt for his years of service and working as a servant leader. Mayor Cook spoke of all the partnerships created on projects and the great staff the city has. Mayor Cook thanked the voters for their confidence in him over the years and wished Gary Forcier luck in his new role as mayor. 14. ADJOURN Motion by Arndt, second by Cook, to adjourn at 7:50 p.m. Motion carried unanimously. R MINUTES HUTCHINSON CITY COUNCIL SPECIAL ORGANIZATIONAL MEETING FRIDAY, JANUARY 2,2015,9:00 A.M. 1. INSTALLATION OF NEWLY ELECTED CITY COUNCIL MEMBERS: ♦ MAYOR GARY T. FORCIER ♦ COUNCIL MEMBER MARY CHRISTENSEN ♦ COUNCIL MEMBER JOHN LOFDAHL 2. CALL TO ORDER — 9:00 A.M. 3. CONSENT AGENDA (a) RESOLUTIONS 1. RESOLUTION NO. 14378 — APPOINTING MATTHEW JAUNICH AS CITY ADMINISTRATOR FOR 2015 2. RESOLUTION NO. 14379 — DESIGNATING OFFICIAL NEWSPAPER AS HUTCHINSON LEADER 3. RESOLUTION NO. 14377 - RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS (b) CONSIDERATION OF 2015 CITY CALENDAR (c) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Czmowski, second by Christensen, to approve consent agenda. Motion carried unanimously. 4. OLD BUSINESS 5. NEW BUSINESS (a) RESOLUTION NO. 14380 - RESOLUTION DECLARING OFFICE OF COUNCIL MEMBER SEAT 3 VACANT Motion by Czmowski, second by Christensen, to approve Resolution No. 14380. Motion carried unanimously. (b) RESOLUTION NO. 14381 - RESOLUTION APPOINTING INTERIM COUNCIL MEMBER TO COUNCIL SEAT 3 Motion by Czmowski, second by Christensen, to appoint Bill Arndt to Council Seat 3 on an interim basis. Motion carried unanimously. (c) SELECTION OF COUNCIL'S VICE PRESIDENT Motion by Christensen, second by Forcier, to select Chad Czmowski as Council's Vice President. Motion carried unanimously. (d) DESIGNATION OF COUNCIL REPRESENTATIVES TO BOARDS & COMMISSIONS: 1. AIRPORT COMMISSION — Gary Forcier 2. CREEKSIDE ADVISORY BOARD — John Lofdahl Organizational Meeting Minutes January 2, 2015 3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA) — Chad Czmowski and Mary Christensen 4. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) — Gary Forcier 6. JOINT PLANNING BOARD — (Vacant Council Seat) — Bill Arndt 7. LIBRARY BOARD — Mary Christensen (d) MID -MINNESOTA COMMIS SION — (Vacant Council Seat) —Bill Arndt (e) PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — Chad Czmowski (f) PLANNING COMMISSION — (Vacant Council Seat) — Bill Arndt (g) PUBLIC ARTS COMMISSION — Mary Christensen (h) TREE BOARD — Gary Forcier Marc Sebora explained the election process that will be followed to fill Council Seat 3. The first election will be held in early May and if three or more people file for the seat the second election or general election will be in late July. Motion by Czmowski, second by Christensen, ratify Mayor's appointments and place Bill Arndt on the boards and commissions where the vacant council seat is open. Motion carried unanimously. (c) DESIGNATION OF COUNCIL REPRESENTATIVES TO OTHER COMMITTEES: 1. HUTCHINSON DOWNTOWN ASSOCIATION — Mary Christensen 2. RESOURCE ALLOCATION COMMITTEE — John Lofdahl and Gary Forcier 3. WAGE COMMITTEE — Chad Czmowski and Gary Forcier 4. CITY -SCHOOL DISTRICT JOINT PLANNING COMMITTEE — Chad Czmowski and Gary Forcier 5. RADIO BOARD — Gary Forcier 6. SOLID WASTE COMMITTEE — (Vacant Council Seat) Motion by Christensen, second by Lofdahl, to ratify Mayor's appointments and place Bill Arndt on the Solid Waste Committee. Motion carried unanimously. Marc Sebora explained that the EDA Director, Lee Miller, submitted his resignation to the City on December 31, 2014. Mr. Sebora wished to speak with the Council regarding the filling of this position. Council Member Czmowski noted that he had contacted former EDA Director, Miles Seppelt, to see if he might be interested in returning to Hutchinson as the EDA Director. Mr. Seppelt is currently in between employment. Steve Jansick, EDA President, spoke before the Council and spoke of the attributes that Mr. Seppelt could bring back to the City of Hutchinson and could easily step back in to the position. Council Member Czmowski explained that when Mr. Miller was hired in June 2013, the candidate pool was very slim and he does not feel that a search at this time would attract any candidates more qualified than Mr. Seppelt. Council Member Czmowski stated that he serves on the EDA Board and there are several large projects in the works that an experienced EDA Director can lead. He feels that there most likely won't be any more qualified candidate than Mr. Seppelt. Council Member Christensen stated that she feels perhaps the Council should have a special meeting and discuss this in more detail. Council Organizational Meeting Minutes January 2, 2015 Member Lofdahl spoke of policy governance and noted that the city administrator is ultimately the decision maker on filling director positions and it is not the Council's decision. Tim Ulrich, former EDA President, noted that he has served on the EDA Board for over 20 years and it makes the most sense to bring back a known commodity who served very successfully for 10 years with the City of Hutchinson like Mr. Seppelt. Mr. Ulrich spoke of the necessity of having an individual in the EDA Director's seat and the great success Mr. Seppelt had while he was employed with the City. Both Council Members Lofdahl and Czmowski spoke about policy governance and City Charter regulations and that the city administrator ultimately makes decisions on hiring positions. Mayor Forcier stated that he feels the Council should have a discussion and some input on who is hired in the EDA Director position. Motion by Czmowski, second by Christensen, to follow Charter regulations and authorize Marc Sebora, interim city administrator, to hire who he sees fit for the EDA Director position. Roll call vote was taken: Christensen — aye; Lofdahl — aye; Czmowsi — aye; Forcier — nay. Motion carried 3 to 1. Mayor Forcier noted he feels the position should be advertised so that the City can find the best candidate possible. Council Member Lofdahl referred back to policy governance. Steve Jansick presented before the Council. Mr. Jansick thanked the Council for their decision on Mr. Seppelt. 4. ADJOURNMENT Motion by Czmowski, second by Forcier to adjourn at 9:30 a.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Travel Request Department: Police Department LICENSE SECTION Meeting Date: 1/13/2015 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: I am requesting approval to travel to San Antonio TX on Wednesday January 21, 2015 through Friday January 23, 2015. 1 currently sit on the Board of Directors of the Minnesota Chiefs of Police Association (MCPA), who have selected me to represent the Association at a meeting of the International Chiefs of Police Association (IACP) in San Antonio TX. This meeting will focus on rejoining with our partners in the Federal Motor Carrier Safety Administration (FMCSA) to develop strategies and resources for the benefit of all law enforcement. In addition, it will open up new topics for dialog and community outreach and ultimately result in safer communities and even enhanced community relations. Our part in large vehicle enforcement will become more clear as we develop new ways to be a part of the solution to this ever-increasing problem. The cost of travel and lodging will be covered by the IACP. The cost to the City of Hutchinson will be in my time and wages. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: International Chiefs of Police Association FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Short-Term Gambling Licenses Department: Administration LICENSE SECTION Meeting Date: 1/13/2015 Application Complete Yes Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Minnesota Deer Hunters Association and Upper Midwest Allis Chalmers Club have both submitted short-term gambling license applications into administration for review and processing. The applications are for events the organizations are holding on April 4, 2015, and July 26, 2015, respectively. Both events are being held at the McLeod County Fairgrounds. The applicants have completed the appropriate applications in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Minnesota Deer Hunters Association on April 4, 2014, and Upper Midwest Allis Chalmers Club on July 26, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: cny of I l l Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Ree ShortTenn Dates) o /0 4h5' - 0�J 11� Fee: $30.00 ont (Year - MoAth/DdylYear Ormanization Information /FQ&A CY4P ��. Name Phone Numher IS I w 22 Fit/ b-5-5-350 Address where re alar meeting are held city State Zip Federal or State ID: Day and time of meetings? Is this organization organized under the laws of the State of Minnesota? )qyes ❑ no How long has the organization been in existence? 2Z.� How may members in the organization? What is the purpose of the organization? • -- of Z&V2 kAR93 A/ In whose custody will organization records be kept? 04I L v'Vtry -349-693--273 7 Name Phone Number 2 o J 00 v& JrI '55 �- Address City State Zip Duty Authorized Officer of the Organization Information p 8-2Q-626-- 87 True Name Phone Number 2 4 S" SRR A/ A-lAy �53� Residence Address City State zip Date of Birth; 1 of 1 �� I () Place of Birth: ' j0`7 Month/daylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes no If yes, explain: City of Hutchinson Application for Gambling Devices License Page 7 of 3 11 Designated Gambling Manager (Qualified under Minnesota Statute 029) l-1) Z&'-l� i .3 �J-EJ3~Z7-37 True Name Phone Number 4.7 46 zq&-,�s Residence Address City State Zip Date of Birth: 0-a l ;2, 1 r Place of Birth: L,/�-�./,lF�� Monthlday/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes X no If yes, explain: How long have you been a member of the organization? 2 2— Garne Information Location #1 -75��] r� 7 p� 2- J Same of'locat on where game will be played Phone Number D S 4LI, Al A/ _ 65— !3 Address of locatiorr where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: 04 /0 zj through TZ- Hours of the day gambling devices will be used: From ._ ; 3 r> PM To /� • ,� r 3 PM Maximum number of player: o -e9 ( ) Will prizes be paid in money or merchandise? ❑ money Amerchandise Will refreshments be served during the time the gambling devices will be used? 'W yes ❑ no(CRT4F-R-1--lJ If yes, will a charge be made for such refreshments? ❑ yes ❑ no 4 mj- 1 N IA --610M A5 7 Game Information Location 42 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no (31 ':�' 11417—C"I) City of Hutchinson Application for Gambling Devices License Page 3 of 3 Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? (2 7 Gambling Manager Xyes Lino C Authorized Officer Ayes ❑ no P—, Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature as thorized officer of organization Signature ofgambling manager of organization Internal Use Only City Council ❑ approved ❑ denied Notes: Date V -r' C � 4:�- - Date % Officers of the Organization ffnecessary, list additional names on separate sheet = 1� _ z t 10 -A --W Name Title Residence Address City State zip Name Title . A4 -'V 5 5 3 5 _S Residence Address City State zip Name Title o 00 M -fives � �Fi d I�'I rv. -5f-a-5— 5f.3-5—Residence ResidenceAddress City State zip ormation (i necessa , list additional names on separate sheet r7 e�'5o C-Hfil)�:: Name Title Residence Address City State zip Name Title Residence Address City State zip Name Title Residence Address cily State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? (2 7 Gambling Manager Xyes Lino C Authorized Officer Ayes ❑ no P—, Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature as thorized officer of organization Signature ofgambling manager of organization Internal Use Only City Council ❑ approved ❑ denied Notes: Date V -r' C � 4:�- - Date % I I I Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to he considered Application T e ❑ Short Tenn Date(s) -j�- ,�� Fee: $3E Man DaylYear - XfonlhlDaYlYear Or anization Information c M 1\-J vj1S r A- C t- a 3-q0 -5-93 - J,-qy I Name Phone Number U C e-NVT tt A-'8 SW Aa-rc rr/tiL s d/%(Irk ,� 5-!;--3 5-0 Address whlre regular meeting are held City Slate Zip Federal or State TD: Day and time afineetings?l:QAV5 ,Vdt� ,' ALL 3p�yRV (y)f�I3f-f�5 ['{its' 11TTFA,'7- Is this organization organized under the laws of the State of Minnesota? Ayes ❑ no How long has the organization been inexistence? 1 �. How may members in the organization?yc) What is the purpose of the organization? Pg�-) f P.4 Z A G Ft 7 C i. -t L rU 1' E# L _ 91-57-06V In whose custody will organization records be kept? L iPIgv 9 d R 3,;V' -- Name Phone Number S C -r •*0'rCff1A!54)Al AN _ ��-3s�, Address city Slate zip Duly Authorized Officer of the Organization Information 11 LAR True Name Phone Number a)I 3 a v & 6� 51-16 -r 1 16'6-3 c ) Residence Address City State Zip Date of Birth: Ll S� 1 �2 5 1 Y`1 q t- Place of Birth:-"UTz=8,4SOA( MW Monrhldaylyear City �Stafee Have you ever been convicted of any crime other than a traffic offense? ❑ yes *,no If yes, explain: Crly of Hulch inson Applicalion far Gambling Devices License Page 2 of 3 11 Designated Gambl inig Manap-er (Qualified under Minnesota Statute 5329) 11 J—A�u KfiRci 0 5 S 3 -6-z1t, True Name Phone Number � I3 r�ZC,61 ZIC- 5 i R 'E r -#Ij rCH1A1.50AI f 55.35 Residence Address City _ State Zip Date of Birth; AL_ [ ctu's -f / / 19#6_ _ Place of Birth: /V S C' of Monthlday/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes `� no If yes, explain: How long have you been a member of the organization? Game Information Location # 1 McLoo C[,Ok Name of ocation where game will be played Phone Number �5zIG C�Al O N ve 5 U Yc•ltl� �, r _3� _ 53 5c; Address of log ion where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM' AM Hours of the day gambling devices will be used: From sj : c'1[1 pM To (, Oo pM j Maximum number of player: ti/V xA;o tkjA1 � a 1= Ft_ Will prizes be paid in money or merchandise? money 4merchandise Oortt) Will refreshments be served during the time the gambling devices will be used? ❑ yes l (no If yes, will a charge be made for such refreshments? ❑ yes ❑ no Game Information Location 92 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no CiFy of 111fichimon Applicanon for Ganihting Vevices License Nage 3 of 3 Officers of the Organization (if necessary, list additional names on separate sheen jvD f},RSo l RE5 I DL A) T_ Name Title 5'7 3 11`0 SIR c T- C. if i PPc UI R- fi L L S V .J-, 4 7,--� 9 Residence Address City State zip f OO t R Lj LSO, li C r PRLS f 1)2 N Name Title I t 1 Residence Address City Stare Zip 1 Cx 1 12 ra 5 u f Name Title 113 � c 1 -S T � �� rc; X i >L' S r� A/ r4 A 55.3.E z, Residence Address City _ State zip Officers or Other Persons Paid for Services Information (if necessa , list additional names on separate sheet) Name Title Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address Ci State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager *Yes Q no Authorized Officer yes ❑ no L Initial Initial declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No, 114.20 relating to gambling and 1 will familiarize myself with the contents thereof. Signature Signature rt*whling organization Internal Use Only City Council ❑ approved 0 denied Notes: ization Date I , I LI F, Date CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 1/2/2015 - 1/13/2015 1/7/2015 Check Number Check Date Amount Vendor Account Description 183822 12/31/2014 (225.65) BUSHMAN, RAQUEL Concession - Voided 184007 1/13/2015 901.79 3D SPECIALTIES Sign Repair Materials 184008 1/13/2015 225.00 AA CONTAINER SALES INC Contractual R&M 184009 1/13/2015 50.00 AARP Other Professional Services 184010 1/13/2015 680.14 ACE HARDWARE Equipment Parts 184011 1/13/2015 149.87 AEM MECHANICAL SERVICES INC Contractual R&M 184012 1/13/2015 177.46 ALBERTS, LESLIE Operating Supplies 184013 1/13/2015 848.19 ALPHA WIRELESS Phone Services 184014 1/13/2015 200.00 AMBO Dues & Subscriptions 184015 1/13/2015 310.74 AMERICAN BOTTLING CO Cost of Sales - Miscellaneous 184016 1/13/2015 350.00 AMERICAN LEGAL PUBLISHING CORP Operating Supplies 184017 1/13/2015 730.00 AMERICAN PUBLIC WORKS ASSN Dues & Subscriptions 184018 1/13/2015 162.66 AMERIPRIDE SERVICES Contractual R&M 184019 1/13/2015 1,375.84 ANDERSON CHEMICAL COMPANY Chemicals & Chemical Products 184020 1/13/2015 270.80 ARCTIC GLACIER USA INC. Cost of Sales - Miscellaneous 184021 1/13/2015 395.47 ARROW TERMINAL LLC Equipment Parts 184022 1/13/2015 570.50 ARTISAN BEER COMPANY Cost of Sales - Beer 184023 1/13/2015 339.54 AUTO VALUE - GLENCOE Small Tools & Minor Equipment 184024 1/13/2015 5,918.32 B. W. WELDING Contractual R&M 184025 1/13/2015 306.20 BERNICK'S Cost of Sales - Miscellaneous 184026 1/13/2015 15,852.60 BOLTON & MENK INC. Engineering Fees 184027 1/13/2015 2,350.00 BOND TRUST SERVICES CORPORATION Fiscal Agents' Fees 184028 1/13/2015 1,373.26 BRANDON TIRE CO Automotive R&M 184029 1/13/2015 346.50 BRAUN INTERTEC CORP Other Professional Services 184030 1/13/2015 60.00 BROCK WHITE CO Travel/Conference Expense 184031 1/13/2015 112.50 BROTHERS FIRE PROTECTION COMPANY Contractual R&M 184032 1/13/2015 1,035.05 BUSHMAN, RAQUEL Operating Supplies 184033 1/13/2015 1,198.53 BUSINESSWARE SOLUTIONS Due from HRA 184034 1/13/2015 21,086.38 C & L DISTRIBUTING Case Deposits 184035 1/13/2015 259.60 CALIFORNIA CONTRACTORS SUPPLIES Operating Supplies 184036 1/13/2015 1,072.65 CARS ON PATROL SHOP LLC Automotive R&M 184037 1/13/2015 104.99 CARTER, DION Uniforms & Personal Equip 184038 1/13/2015 321.42 CENTRAL LANDSCAPE SUPPLY Advertising 184039 1/13/2015 79,042.00 CIVIC SYSTEMS LLC Software & Licensing 184040 1/13/2015 231.92 COLD SPRING GRANITE CO Operating Supplies 184041 1/13/2015 357.98 COMDATA CORPORATION Miscellaneous Expense 184042 1/13/2015 483.08 COMMISSIONER OF TRANSPORTATION Other Professional Services 184043 1/13/2015 1,100.00 CORNERHOUSE Travel/Conference Expense 184044 1/13/2015 322.88 CORPORATE MECHANICAL Contractual R&M 184045 1/13/2015 80.45 CRAIG, MIKE Small Tools & Minor Equipment 184046 1/13/2015 324.50 CROW RIVER AUTO & TRUCK REPAIR Automotive R&M 184047 1/13/2015 250.75 CROW RIVER PRESS INC Printing & Publishing 184049 1/13/2015 1,149.76 CROW RIVER WINERY Cost of Sales - Wine 184050 1/13/2015 2,292.00 CUMMINS NPOWER LLC Contractual R&M 184051 1/13/2015 2,470.00 DAVE'S PALLET SERVICE Inventory - Process Material 184052 1/13/2015 6,603.85 DAY DISTRIBUTING Case Deposits 184053 1/13/2015 300.00 DESMITH, STEPHANIE Rentals -Building 184054 1/13/2015 306.00 DOG -ON -IT -PARKS Sign Repair Materials 184055 1/13/2015 2,153.92 DPC INDUSTRIES INC Chemicals & Chemical Products 184056 1/13/2015 1,222.77 DROP -N -GO SHIPPING INC Printing & Publishing 184057 1/13/2015 97.44 DUNDEE Miscellaneous Expense 184058 1/13/2015 85.72 DYNA SYSTEMS Repair & Maintenance Supplies 184059 1/13/2015 821.69 E2 ELECTRICAL SERVICES INC Contractual R&M 184060 1/13/2015 60.03 ECOLAB PEST ELIMINATION Contractual R&M 184061 1/13/2015 250.00 ECONOMIC DEVELOPMENT ASSN OF MN Dues & Subscriptions 184062 1/13/2015 1,287.83 ELECTRO WATCHMAN Contractual R&M 184063 1/13/2015 1,160.50 ERICKSON ENGINEERING CO LLC Other Professional Services 184064 1/13/2015 673.80 EVNETI CS LLC Contractual R&M CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 1/2/2015 - 1/13/2015 1/7/2015 Check Number Check Date Amount Vendor Account Description 184065 1/13/2015 88.73 EXNER, KENT Travel/Conference Expense 184066 1/13/2015 278.81 FASTENAL COMPANY Equipment Parts 184067 1/13/2015 32.32 FELBER, MARIE Operating Supplies 184068 1/13/2015 5,325.00 FENSKE'S STUMP REMOVAL Contractual R&M 184069 1/13/2015 232.00 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS Operating Supplies 184070 1/13/2015 25.95 FLAGSHIP RECREATION LLC Repair & Maintenance Supplies 184071 1/13/2015 150.00 FLEXIBLE PIPE TOOL COMPANY Small Tools & Minor Equipment 184072 1/13/2015 93.00 FORKLIFTS OF MINNESOTA INC Automotive R&M 184073 1/13/2015 300.00 FOWLER, JUSTIN Rentals -Building 184074 1/13/2015 491.25 G & K SERVICES Operating Supplies 184075 1/13/2015 722.00 GARAGE DOOR STORE Contractual R&M 184076 1/13/2015 22,703.80 GARICK CORPORATION Inventory - Process Material 184077 1/13/2015 1,140.80 GEB ELECTRICAL INC Contractual R&M 184078 1/13/2015 157.72 GILMORE, DREW & BRANDI Utility Cash Clearing 184079 1/13/2015 5,720.00 GOODPOINTE TECHNOLOGY Other Professional Services 184080 1/13/2015 30.50 GOPHER STATE FIRE EQUIPMENT CO. Safety Supplies 184081 1/13/2015 498.64 GRAINGER Equipment Parts 184082 1/13/2015 225.00 GREATER MINNESOTA PARKS & TRAILS Dues & Subscriptions 184083 1/13/2015 2,268.26 GREEN EARTH LAWN CARE INC Contractual R&M 184084 1/13/2015 751.57 HACH COMPANY Equipment Parts 184085 1/13/2015 247.00 HAGER JEWELRY INC. Engrave money clip, plaques 184086 1/13/2015 908.00 HANSEN GRAVEL Contracted Snow Removal 184087 1/13/2015 273.00 HANSON & VASEK CONSTRUCTION Contracted Snow Removal 184088 1/13/2015 134.33 HAUGEN, MARV Equipment Parts 184089 1/13/2015 17.01 HAVENMEIER PROPERTIES Utility Cash Clearing 184090 1/13/2015 122.50 HAWK PERFORMANCE SPECIALITIES Operating Supplies 184091 1/13/2015 1,810.88 HAWKINS INC Chemicals & Chemical Products 184092 1/13/2015 1,086.93 HD SUPPLY WATERWORKS LTD Meters & Meter Parts 184093 1/13/2015 701.36 HEATMOR INC. Contractual R&M 184094 1/13/2015 506.11 HENRYS FOODS INC Concession Supplies 184095 1/13/2015 1,169.01 HEWLETT-PACKARD CO Small Tools & Minor Equipment 184096 1/13/2015 806.72 HILLYARD / HUTCHINSON Contractual R&M 184097 1/13/2015 1,411.00 HJERPE CONTRACTING Contracted Snow Removal 184098 1/13/2015 36.00 HOFF, RANDY Mike Hogan 184099 1/13/2015 18.00 HOMETOWN SPORTS Uniforms & Personal Equip 184100 1/13/2015 14,328.49 HOT WIRE ELECTRIC Contractual R&M 184101 1/13/2015 6.65 HRA Due from HRA 184102 1/13/2015 1,512.28 HUTCHFIELD SERVICES INC Contractual R&M 184103 1/13/2015 4,433.32 HUTCHINSON CONVENTION & VISITORS BUREAU Lodging Tax Reimb 184104 1/13/2015 1,158.33 HUTCHINSON CO-OP Operating Supplies 184105 1/13/2015 2,201.00 HUTCHINSON FIGURE SKATING ASSOC Other Professional Services 184106 1/13/2015 4,657.10 HUTCHINSON LEADER Advertising 184107 1/13/2015 7,099.00 HUTCHINSON UTILITIES Utilities 184108 1/13/2015 165,512.11 HUTCHINSON UTILITIES Utilities 184109 1/13/2015 341.99 HUTCHINSON WHOLESALE Automotive R&M 184110 1/13/2015 4,000.00 HUTCHINSON, CITY OF ATM Revenue 184111 1/13/2015 8,904.00 IFCO SYSTEMS NA INC. Inventory - Process Material 184112 1/13/2015 105.24 INDEPENDENT EMERGENCY SERVICES Equipment Rental 184113 1/13/2015 263.40 INTEGRATED FIRE & SECURITY Contractual R&M 184114 1/13/2015 798.00 INTERNATIONAL CODE COUNCIL INC Travel/Conference Expense 184115 1/13/2015 385.00 INTERNATIONAL ECON DEV COUNCIL Dues & Subscriptions 184116 1/13/2015 1,020.76 INTERSTATE BATTERY SYSTEM MINNEAPOLIS Equipment Parts 184117 1/13/2015 1,310.25 JEFF MEEHAN SALES INC. Accrued Payable - Commissions 184118 1/13/2015 1,481.13 JJ TAYLOR DIST OF MN Freight 184119 1/13/2015 20,944.06 JOHNSON BROTHERS LIQUOR CO. Freight 184120 1/13/2015 200.00 JORDAHL, JIM Operating Supplies 184121 1/13/2015 7,716.98 JUUL CONTRACTING CO Contractual R&M 184122 1/13/2015 527.40 KDUZ KARP RADIO Operating Supplies CITY OF HUTCHINSON Council Check Register -A Check Issue Dates: 1/2/2015 - 1/13/2015 1/7/2015 Check Number Check Date Amount Vendor Account Description 184123 1/13/2015 1,200.00 KERI'S CLEANING Other Professional Services 184124 1/13/2015 21.52 KLOSS, TOM Travel/Conference Expense 184125 1/13/2015 33.79 KOBOW, BECKY Operating Supplies 184126 1/13/2015 273.00 KOSEK, JEFF Contracted Snow Removal 184127 1/13/2015 198.00 KQIC-Q102 Advertising 184128 1/13/2015 87.94 L & P SUPPLY CO Repair & Maintenance Supplies 184129 1/13/2015 22,627.89 LOCHER BROTHERS INC Case Deposits 184130 1/13/2015 294.47 MADDEN GALANTER HANSEN LLP Other Professional Services 184131 1/13/2015 49.39 MAIN STREET SPORTS BAR Operating Supplies 184132 1/13/2015 440.00 MCKAY CONSTRUCTION Repair & Maintenance Supplies 184133 1/13/2015 46.00 MCLEOD COUNTY AUDITOR -TREASURER Refuse - Recycling 184134 1/13/2015 400.00 MCLEOD COUNTY COURT ADMINISTRATOR Other Revenues 184135 1/13/2015 250.00 MCLEOD COUNTY COURT ADMINISTRATOR Other Revenues 184136 1/13/2015 334.00 MDRA Dues & Subscriptions 184137 1/13/2015 1,251.42 MENARDS HUTCHINSON Equipment Parts 184138 1/13/2015 115.50 MID AMERICA BUSINESS SYSTEMS Software & Licensing 184139 1/13/2015 5,338.00 MILLERBERND MANUFACTURING CO Improv otherthan Buildings 184140 1/13/2015 2,254.00 MILLWOOD INCORPORATED Inventory - Process Material 184141 1/13/2015 3,514.66 MINE SAFETY APPLIANCES COMPANY Other Professional Services 184142 1/13/2015 63.00 MINNEAPOLIS, CITY OF Other Professional Services 184143 1/13/2015 290.00 MINNESOTA CHIEFS OF POLICE Dues & Subscriptions 184144 1/13/2015 150.00 MINNESOTA COUNCIL OF AIRPORTS Dues & Subscriptions 184145 1/13/2015 386.00 MINNESOTA DEPT OF HEALTH Concession Supplies 184146 1/13/2015 452.00 MINNESOTA DEPT OF HEALTH Concession Supplies 184147 1/13/2015 386.00 MINNESOTA DEPT OF HEALTH Concession Supplies 184148 1/13/2015 387.50 MINNESOTA DEPT OF LABOR & IND Other Professional Services 184149 1/13/2015 385.00 MINNESOTA STATE FIRE DEPT ASSN Dues & Subscriptions 184150 1/13/2015 678.80 MINNESOTA VALLEY TESTING LAB Other Professional Services 184151 1/13/2015 3,550.00 MN DEPT OF NATURAL RESOURCES Other Professional Services 184152 1/13/2015 479.00 MN TRANSPORTATION ALLIANCE Dues & Subscriptions 184153 1/13/2015 104.80 M -R SIGN Sign Repair Materials 184154 1/13/2015 1,757.00 MRPA Dues & Subscriptions 184155 1/13/2015 150.00 NAGEL, JOSEPH Uniforms & Personal Equip 184156 1/13/2015 175.25 NARTEC INC. Operating Supplies 184157 1/13/2015 297.00 NEOPOST USA INC Equipment Rental 184158 1/13/2015 295.45 NORTH CENTRAL LABORATORIES Chemicals & Chemical Products 184159 1/13/2015 66.00 NORTHERN STATES SUPPLY INC Equipment Parts 184160 1/13/2015 3,403.92 NUSS TRUCK & EQUIPMENT Automotive R&M 184161 1/13/2015 4,190.98 NU -TELECOM Phone Services 184162 1/13/2015 94.66 OFFICE OF MN IT SERVICES Phone Services 184163 1/13/2015 120.46 OLSON'S LOCKSMITH Contractual R&M 184164 1/13/2015 78.95 O'REILLY AUTO PARTS Equipment Parts 184165 1/13/2015 982.25 PAUSTIS WINE COMPANY Freight 184166 1/13/2015 2,432.25 PEAT INC. Inventory - Bulk Product 184167 1/13/2015 14,308.68 PHILLIPS WINE & SPIRITS Cost of Sales - Wine 184168 1/13/2015 461.00 PLUMBING & HEATING BY CRAIG Contractual R&M 184169 1/13/2015 1,650.00 POSTMASTER Postage 184170 1/13/2015 94.38 PRO AUTO MN INC. Repair & Maintenance Supplies 184171 1/13/2015 41.99 PTM DOCUMENT SYSTEMS Operating Supplies 184172 1/13/2015 414.60 QUADE ELECTRIC Equipment Parts 184173 1/13/2015 318.33 QUILL CORP Office Supplies 184174 1/13/2015 3,353.57 R & R EXCAVATING Improv otherthan Buildings 184175 1/13/2015 1,006.05 R.J.L. TRANSFER Freight 184176 1/13/2015 97.08 RANNOW, MARISSA Utility Cash Clearing 184177 1/13/2015 1,362.91 RDO EQUIPMENT CO. Contractual R&M 184178 1/13/2015 3,600.00 REINER ENTERPRISES INC Freight -in 184179 1/13/2015 33.40 RITE INC Contractual R&M 184180 1/13/2015 1,631.00 RJ THOMAS MFG CO INC Operating Supplies CITY OF HUTCHINSON Council Check Register-A Check Issue Dates: 1/2/2015 - 1/13/2015 1/7/2015 Check Number Check Date Amount Vendor Account Description 184181 1/13/2015 389.28 ROYAL TIRE Equipment Parts 184182 1/13/2015 1,283.56 RUNNING'S SUPPLY Uniforms & Personal Equip 184183 1/13/2015 102.00 SALTMAN LLC Operating Supplies 184184 1/13/2015 2,138.86 SAM'S CLUB Operating Supplies 184185 1/13/2015 78.52 SCHRAMM, DEREK Refunds & Reimbursements 184186 1/13/2015 1,477.69 SEH Other Professional Services 184187 1/13/2015 100.00 SELLNER, LYNNAE Refunds & Reimbursements 184188 1/13/2015 125.00 SHAW, KAREN Other Professional Services 184189 1/13/2015 35.00 SHOE INN, THE Uniforms & Personal Equip 184190 1/13/2015 37.99 SHOPKO Small Tools & Minor Equipment 184191 1/13/2015 47.29 SHRED-IT USA INC Contractual R&M 184192 1/13/2015 7.50 SIMONSON LUMBER HUTCHINSON Repair & Maintenance Supplies 184193 1/13/2015 101.23 SONORA'S Operating Supplies 184194 1/13/2015 11,742.38 SOUTHERN WINE & SPIRITS OF MN Wine 184195 1/13/2015 10,876.15 SPARTAN STAFFING Other Professional Services 184196 1/13/2015 105.00 STANDARD PRINTING Printing & Publishing 184197 1/13/2015 1,764.40 STAPLES ADVANTAGE Operating Supplies 184198 1/13/2015 172.90 STAR TRIBUNE Dues & Subscriptions 184199 1/13/2015 4,629.39 STEVENS ENGINEERS INC Machinery & Equipment 184200 1/13/2015 69.78 STORE SUPPLY WAREHOUSE Operating Supplies 184201 1/13/2015 684.78 STRATEGIC EQUIPMENT AND SUPPLY Cost of Sales - Miscellaneous 184202 1/13/2015 1,687.50 STRATEGIC INSIGHTS CO Due from Utilities 184203 1/13/2015 3,600.00 STREICH TRUCKING Freight-in 184204 1/13/2015 124.34 SUBWAY WEST Meetings In House 184205 1/13/2015 30.59 TARGET Office Supplies 184206 1/13/2015 1,866.30 THOMSON REUTERS-WEST Other Professional Services 184207 1/13/2015 123.05 TITAN MACHINERY Automotive R&M 184208 1/13/2015 199.20 TKO WINES Cost of Sales - Wine 184209 1/13/2015 160.48 TRAF-O-TERIA SYSTEM Sign Repair Materials 184210 1/13/2015 806.00 UNITED WAY OF MCLEOD COUNTY United Way 184211 1/13/2015 250.00 UNIVERSITY OF MINNESOTA Travel/Conference Expense 184212 1/13/2015 404.50 US BANK EQUIPMENT FINANCE Copy Machine 184213 1/13/2015 72.83 US BANK HOME MORTGAGE Utility Cash Clearing 184214 1/13/2015 1,294.23 USPS-HASLER Postage 184215 1/13/2015 145.41 VALLEY SALES OF HUTCHINSON Automotive R&M 184216 1/13/2015 2,959.43 VERIZON WIRELESS Phone Services 184217 1/13/2015 69.95 VERTECH SOLUTIONS & SERVICES Contractual R&M 184218 1/13/2015 19,531.40 VIKING BEER Cost of Sales - Beer 184219 1/13/2015 1,775.50 VIKING COCA COLA Concession Supplies 184220 1/13/2015 2,897.88 VINOCOPIA INC Cost of Sales - Liquor 184221 1/13/2015 28.82 WAL-MART COMMUNITY Operating Supplies 184222 1/13/2015 4,909.71 WASTE MANAGEMENT OF WI-MN Refuse - Recycling 184223 1/13/2015 40,636.39 WASTE MANAGEMENT OF WI-MN Refuse - Services 184224 1/13/2015 644.61 WELLS FARGO Operating Supplies 184225 1/13/2015 396.10 WEST CENTRAL SANITATION INC. Utilities 184226 1/13/2015 168.00 WINE MERCHANTS INC Cost of Sales - Wine 184227 1/13/2015 11,788.42 WIRTZ BEVERAGE MINNESOTA Cost of Sales - Liquor 184228 1/13/2015 13,005.46 WM MUELLER & SONS - SEPARATE CK Improv otherthan Buildings 184229 1/13/2015 2,119.00 WSB & ASSOC Other Professional Services 184230 1/13/2015 18.15YAMAHA MOTORSPORTS Automotive R&M Grand Totals: 697,569.70 CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 12/21/2014-1/3/2015 Jan 07, 2015 09:36AM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 01/03/2015 CDPT 01/07/2015 184005 HART 612.13- 01/03/2015 CDPT 01/07/2015 184006 NCPERS Minnesota 368.00- 01/03/2015 CDPT 01/07/2015 1071501 AFLAC 20.46- 01/03/2015 CDPT 01/07/2015 1071501 AFLAC 130.75- 01/03/2015 CDPT 01/07/2015 1071502 EFTPS 12,072.19- 01/03/2015 CDPT 01/07/2015 1071502 EFTPS 12,072.19- 01/03/2015 CDPT 01/07/2015 1071502 EFTPS 3,583.41- 01/03/2015 CDPT 01/07/2015 1071502 EFTPS 3,583.41- 01/03/2015 CDPT 01/07/2015 1071502 EFTPS 24,644.81- 01/03/2015 CDPT 01/07/2015 1071503 ICMA 2,155.00- 01/03/2015 CDPT 01/07/2015 1071504 ING 975.00- 01/03/2015 CDPT 01/07/2015 1071505 Minnesota Dept. of Revenue 10,367.30- 01/03/2015 CDPT 01/07/2015 1071506 MN Child Support System 41.87- 01/03/2015 CDPT 01/07/2015 1071507 MNDCP 250.00- 01/03/2015 CDPT 01/07/2015 1071508 PERA 12,107.11- 01/03/2015 CDPT 01/07/2015 1071508 PERA 12,355.89- 01/03/2015 CDPT 01/07/2015 1071508 PERA 5,986.90- 01/03/2015 CDPT 01/07/2015 1071508 PERA 8,954.11- 01/03/2015 CDPT 01/07/2015 1071508 PERA 34.13- 01/03/2015 CDPT 01/07/2015 1071508 PERA 34.13- 01/03/2015 CDPT 01/07/2015 1071508 PERA 1,900.91- 01/03/2015 CDPT 01/07/2015 1071509 TASC-Flex 359.91- 01/03/2015 CDPT 01/07/2015 1071509 TASC-Flex 1,495.49- 01/03/2015 CDPT 01/07/2015 1071510 TASC-HSA 4,387.43- 01/03/2015 CDPT 01/07/2015 1071510 TASC-HSA 5,226.71- 01/03/2015 CDPT 01/07/2015 1071510 TASC-HSA 726.44- 01/03/2015 CDPT 01/07/2015 1071510 TASC-HSA 692.28- 01/03/2015 CDPT 01/07/2015 1071510 TASC-HSA 871.90 - Grand Totals: 28 126.009.86- CITY OF HUTCHINSON Council Check Register -B Check Issue Dates: 1/2/2015 - 1/13/2015 1/7/2015 Check Number Check Date Amount Vendor Account Description 184048 1/13/2015 200.00 CROW RIVER SIGNS Automotive R&M Grand Totals: 200.00 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration of Calling for Special Election on May 5, 2015 Department: Administration LICENSE SECTION Meeting Date: 1/13/2015 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As was discussed at the organizational meeting on January 2, 2015, a special election will need to be held to fill the vacancy of Council Member Seat 3. The proposal is to hold the election on May 5, 2015. This date will allow for proper time lines to be followed for publication notices, filing periods and absentee voting. If three or more candidates file for Council Member Seat 3, the May 5, 2015, election will be the primary election with a general election proposed to be held July 28, 2015. With a May 5, 2015, election date, the filing period will open February 10, 2015, and close February 24, 2015. BOARD ACTION REQUESTED: Adopt Resolution No. 14383 - calling for Special Election on May 5, 2015 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14383 RESOLUTION CALLING FOR SPECIAL ELECTION WHEREAS, a vacancy exists in the Hutchinson City Council Seat 3 due to Gary Forcier taking the office of Mayor; and, WHEREAS, the vacancy has occurred with more than one year remaining in the unexpired term, and, thus under the provisions of the Hutchinson City Charter, an election must be held to fill the vacancy, NOW, THEREFORE, BE IT RESOLVED BY THE HUTCHINSON THAT: 1. A special election is ordered to fill the vacancy of Hutchinson City Council Seat 3. The person elected shall fill the vacancy for the remainder of the term. 2. The special election will be held on May 5, 2015. If more than three candidates file for City Council Seat 3, the May 5, 2015, special election will be considered a primary election with a general election being held on July 28, 2015. Adopted by the Hutchinson City Council on January 13, 2015. Approved: Gary T. Forcier, Mayor Attested: Matthew Jaunich, City Administrator Cs Marc A. Sebora, City Attorney Office of the City Attorney 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4201 TO: Mayor and City Council Members FROM: Marc A. Sebora DATE: January 13, 2015 SUBJECT: Fire Relief Association Appointments Minnesota Statute §424A.03, which provides for the board composition of Fire Relief Associations, requires that three trustees of the board must be drawn from the officials of the municipalities served by the fire department to which the relief association is directly associated. The three municipal trustees must be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. Historically, the City has appointed the mayor as the elected official and the city administrator as the appointed municipal official to the Fire Relief Association Board of Trustees, along with the Fire Chief. These appointments, which we are to make annually, along with the chief s appointment, were inadvertently omitted from the organizational meeting agenda on January 2, 2015, and therefore are being considered for ratification now. DESIGNATION OF REPRESENTATIVES TO FIRE RELIEF ASSOCIATION — Fire Chief Mike Schumann, City Administrator Matt Jaunich, Mayor Gary Forcier - Printed on recycled paper - ' I L6� C PROCLAMATION Whereas: The City of Hutchinson believes connecting citizens as individuals in a common purpose is a powerful means of building a stronger community, Whereas: The City of Hutchinson believes strong communities create a stable and supportive society, i Whereas: The City of Hutchinson believes citizens of all ages who feel a sense of belonging tend to lead happier and healthier lives, Whereas: The City of Hutchinson recognizes that the Heart of Hutch "One Book, One Community" choice of William Kent Krueger's Ordinary Grace will expand a sense of community through a wide-ranging discussion. Now, Therefore, 1, Gary Forcier, Mayor of Hutchinson, Minnesota, do hereby proclaim the month of January 2015 as Heart of Hutch "One Book, One Community" Month l; IN WITNESS WHEREOF, I have hereunto set my hand this IP day of January, 2015. Gary T. Forcier, Mayor City of Hutchinson, Minnesota CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday, November 19th, 2014 3:30 p.m. City Center Meeting Minutes Members present: Melissa Goldstein, Mark Hanneman, John Hassinger, Ron Johnson, Sara Turrell, Steve Cook (Council) Others Present: Dolf Moon (PRCE Director), Sara Witte (Parks Supervisor), Candice Hoversten and Amy Martin (Heart of Hutch) Meeting began at 3:40 p.m. 1. Review of last meetings minutes - 2. Bike Rack Locations Pads in at all locations downtown, hospital to use parking slot -Parks Dept. will store the bike racks when they get here. Look into Logos to go onto the racks: City of Hutchinson, Heart of Hutch, and Bike Friendly Community 3. Bicycle Map Kent would like to see a work group formed, including: himself, Dolf, etc. to work on map/information. Ron andMark volunteered to help with the map. 4. Bicycle Master Plan *Good News*- Received Bicycle Friendly Community "Bronze" designation from League of American Bicyclists -signage, PR, etc. a) Olmsted County -Rochester http://www.co.olmsted.mn.us/planning/trnsprtnping/bpac/Pages/default.aspx -Wait until the "Safe Routes to School" document is completed, this could go into the Master plan. Sara will order the Bike Friendly Community artwork from Bike League Steve will call Terry Davis back to do an article on the "Bronze " designation 5. Safe Routes to School Being funded by Region 6E(Comm./Economic Dev. Group) Dolf- Update of Oct. 21st meeting- 9 month process to develop a document on safe routes to school, that will be a useful tool for the school district and community. Estimated completion date of the end of the school year. 6. Education -Future Community Ed classes? Bike and Blade Bonanza in May a) Children b) Young Adults c) Adults 7. Promotion/Community Wellness -Steve -update on video? Did not get done this fall. Form small group to work on May -Bike awareness month event/s: Steve, Melissa, Heart of Hutch, Sara, Mark (Bike Patrol)- this small group will be after the first of the year. a) Bike & Walk to School b) Bike to Work c) Bike Rides 8. Bike Rental/Sharing Program —Steve will contact the City of Bemidji to see how their bike rental program went this summer. 9. Sidewalk Improvements "No Biking, No Skateboarding, No Rollerblading" signs within the downtown area — Review city ordinance per Kent/Chief Flatten * see page 3 Dolf will talk with Kenton zone -Chapter 74, bring info back to group 10. Crosswalk Awareness/Improvements Email/PDF document on informal study of uncontrolled intersections or non- intersections- * See page 4 e-mail *See attached manual from LRRB NEXT MEETING: Schedule next meeting: Wed. December 17`h @ 3: 30 pm City Center Main Conference Room To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 01/06/15 Re: Liquor Hutch Sales January— December 2014 2014 2013 Change Year to Date Sales: $5,612,722 $5,384,880 4.2% increase Liquor $1,893,387 $1,791,548 5.7016 increase Beer $ 2,709,276 $ 2,604,507 4.0016 increase Wine $ 903,564 $ 890,727 1.4016 increase Year to Date Gross Profit Dollars: $1,435,719 $1,369,408 4.8% increase Year to Date Customer Count: 227,969 221,806 2.8% increase Average Sale per Customer: $24.62 $24.28 $0.34 increase Gross Profit Percentage: 25.58% 25.43% .15% increase 2014 Budget Comparisons: Budget Actual Difference Sales $5,398,000 $5,612,722 + $214,722 Gross Profits $1,352,350 $1,435,719 + $ 83,369 Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data.