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cp01-13-1976 cr f AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 13, 1976 \ Call meeting to order - 7:30 P.M. Invocation - Consideration of minutes of special meeting held December 23, 1975, regular meeting held December 23, 1975 and special meeting held January 2, 1976 Action - Motion to approve - Motion to approve as amended Public Hearings None `5. Communications, Requests and Petitions None 6. Resolutions and Ordinances Ordinance No. 31/75 - An Ordinance to Vacate Custer Street Action - Motion to waive second reading and adopt Ordinance No. 492 Ordinance No. 32/75 - An Ordinance Amending Section 710:00 of the 1974 Ordinance Code of the City of Hutchinson, entitled, Traffic, Local Regulations, relating to, Through Streets. (Removal of Stop Signs on Jefferson Street) Action - Motion to waive second reading and adopt Ordinance No. 493 Ordinance No. 30/75 - An Ordinance Amending Ordinance No. 464, Zoning Regulations of the City of Hutchinson, Sections 4, 8.02, 8.04 providng for Foster Family Homes and Group Homes Action - Motion to reject - Motion to waive first reading and set **"Xsecond reading for January 27, 1976 Ordinance No. 1/76 - An Ordinance -Amending Ordinance No..464, Zoning Regulations of the City of Hutchinson and the Official Zoning Map (Rezoning of Averyon Homes, Inc. Property) Action - Motion to reject - Motion to waive first reading and set second reading for January 27, 1976 Council agenda, January 9, 1976 Resolution No. 5626 - Transferring $15,000 from Liquor Store Fund \ to General Fund Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5627 - Accepting $50,000 from the Municipal Utilities Commission Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5628 - Accepting a $8,052 Payment from the Fire Department, Country Account to the General Fund Action - Motion to reject - Motion to waive reading and adopt i) Resolution No. 5629 - Transferring $10,841.86 from the General Fund to the Firemen's Relief Association Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5630 - Resolution Authorizing Transfers to Offset and Close Out certain Inter -Fund Loans Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions Monthly Financial Report - December 1975 Action - Order by Mayor received for filing Building Official's Monthly Report Action - Order by Mayor received for filing Minutes of the Planning Commission Meetings dated December 16, 1975 \ and December 29, 1975 Action - Order by Mayor received for filing Minutes of the Burns Manor Nursing Home Board Meeting dated November, 1975 Action - Order by Mayor received for filing Unfinished Business None _2-� I Council agenda, January , 1976 9. New Business Consideration of Preliminary Draft of Hutchinson Municipal Airport Planning Study (Mailed separately December 31, 1975) Action - Motion to reject - Motion to approve preliminary draft and authorize Toltz, King, Duvall, Anderson & Associates, Inc. to continue discussions with the State of Minnesota Department of Aeronautics Consideration of Delinquent Water Accounts Action - Motion to reject - Motion to authorize extenstion of pay period - Motion to authorize discontinuation of service 1c7� Consideration of Application for Snow Removal Permit 1. E. H. Peterson Action - Motion to reject - Motion to approve application and issue permit Consideration of Application for Short -Term Retail "On -Sale" Non -Intoxicating Malt Beverage License - North Star Chapter of the Beer Can Collectors of America Action - Motion to reject - Motion to issue license *"��Consideration of Cost Report on the 1976 Improvement Projects Action - Motion to reject - Motion to waive reading and adopt resolution receiving the report and calling for public hearing and authorizing publication of said notice of hearing tT� Consideration of Specifications for 1976 Motor Vehicles (INFORMATION WILL BE PROVIDED TUESDAY EVENING) Action - Motion to order filed - Motion to approve and authorize publication of advertisement for bids to be opened February 10, 1976 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment 12. Adjournment - 3 - AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 13, 1976 7. Reports of Officers, Boards and Commissions Recommendation of Nursing Home Board concerning Bids for Alterations to the Ventilating System at Burns Manor Nursing Home Action - Motion to reject - Motion to accept recommendation and award bid to Peterson Sheet Metal Inc., Alexandria, Minnesota 9. New Business 115�Consideration of Authorizing Mayor and City Clerk to enter agreement with Serco of Roseville to perform certain tests on the Hutchinson Sanitary Sewer influent and effluent Action - Motion to reject - Motion to authorize Mayor and City Clerk to enter agreement Consideration of Proposed Used Car Sales at the Old Western Site located at the corner of Main Street and Highway 7, West Action - F12 REGULAR MEETING - TUESDAY, 1. CALL TO ORDER MINUTES HUTCHINSON CITY COUNCIL DECEMBER 23, 1975 Mayor Black called the meeting to order at the hour of 7:40 P.M.,.--- Member .M.,.-Member present: Aldermen Westlund, Lueneburg, Haag and Peterson in addition to Mayor Black. Members absent: None. Also present: City Engineer Priebe, City Attorney Schantzen and Administrative Assistant Fleetham. 2. INVOCATION Due to the absence of Reverend Water Marth of Peace Lutheran Church, the invocation was dispensed with. 3. MINUTES On motion by Alderman Lueneburg, seconded by Alderman Peterson, the minutes of the regular meeting of December 9, 1975 and the special meeting of December 19, 1975 were unanimously approved. 4. PUBLIC HEARINGS NONE 5. COMMUNICATIONS, REQUESTS AND PETITIONS NONE 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 5609 - ORDERING PREPARATION OF REPORT ON 1976 IMPROVEMENT PROJECTS RESOLUTION NO. 5609 After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 5609, entitled, Ordering Preparation of Report on 1976 Improvement Projects. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF THE HOSPITAL BOARD MEETING DATED NOVEMBER 5, 1975 AND NOVEMBER 18, 1975 Discussion was held on the agreement between the City and Horty, Elving and Associates regarding the Hospital Facility. There being no further discussion, the minutes were ordered by the Mayor received for filing. h 306 Council minutes, December 23, 1975 (b) REPORT OF CHIEF OF POLICE ON HIRING OF ADDITIONAL FULL-TIME EMPLOYEE It was noted that Mrs. Dorothy Hassman is resigning as Part-time Dispatcher due to health problems effective January 1, 1976. He further recommended that another full-time dispatcher position be created and that Mr. Michael Johnson be hired to fill it. After discussion, it was moved by Alderman Peterson, seconded by Alderman Haag, to accept Mrs. Hassman's resignation. Motion carried unanimously. It was then moved by Alderman Westlund, seconded by Alderman Haag to authorize hiring of an additional full-time employee. Motion carried unanimously. (c) REPORT OF CHIEF OF POLICE ON PARTICIPATION IN MCLEOD COUNTY INVESTIGATION UNIT It was noted this would be a continuation of the project initiated last year. After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 5610, entitled, Resolution of Participation - McLeod County Investigation Unit. Motion carried unanimously. 8. UNFINISHED BUSINESS NONE 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATIONS FOR LICENSE TO SELL CIGARETTES AT RETAIL - See Attached List After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to approve the applications and issue the licenses contingent that the appropriate fees have been paid. Motion carried unanimously. (b) CONSIDERATION OF APPLICATION FOR LICENSE TO OPERATE POPCORN STAND - Duane Buske After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson to approve the application and issue the license. Motion carried unanimously. (c) CONSIDERATION OF PRELIMINARY PLAT OF STONEY POINT SECOND ADDITION AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Administrative Assistant Fleetham indicated the location of the plat and stated its intended use. He also stated the names of the two cul-de-sacs are Boulder Circle on the North and Boulder Court on the South. After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to approved the preliminary plat of Stoney Point Second Addition. Motion carried unanimously. - 2 - Council minutes, December 23, 1975 (d) CONSIDERATION OF VACATION OF CUSTER STREET AND ALL UTILITY AND DRAINAGE EASEMENTS IN BLOCKS 6 & 7 IN STONEY POINT ADDITION AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman Lueneburg, to waive reading and set second reading for January 13, 1976 of Ordinance No. 31/75 entitled, An Ordinance to Vacate Custer Street. Motion carried unanimously. (e) CONSIDERATION OF BID FROM DOBRATZ, INC. FOR DRAPES AT BURNS MANOR NURSING HOME Said bid contained alternatives for differant types of material. One in the amount of $2,496.31 and the other in the amount of $2,688.37. Nursing Home Administrator Geier requested permission to purchase from both alternatives. Said bid would replace draperies in a total of 12 rooms in the six wings of the Home. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to authorize an expenditure of $2,688.37 to purchase draperies from Dobratz, Inc. for Burns Manor Nursing Home. Motion carried unanimously. (f) CONSIDERATION OF AGREEMENT WITH MCLEOD COUNTY FOR ASSESSING SERVICES FOR 1976 After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5624, entitled, Agreement with McLeod County to Provide Assessing Service for 1976. Motion carried unanimously. (g) APPOINTMENTS TO BOARDS AND COMMISSIONS 1. A letter of resignation was received from Mr. Eldred Miller from the Burns Manor Nursing Home Board effective immediately. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag to accept Mr. Miller's resignation. It was then moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5622, entitled, Commending Eldred Miller. Motion carried unanimously. 2. Mayor Black then appointed Mr. Leslie Linder to the Burns Manor Nursing Home Board to fill the unexpired term of Mr. Eldred Miller upon Council ratification. It was moved by Alderman Westlund, seconded by Alderman Peterson to ratify said appointment. Motion carried unanimously. (h) CORRESPONDENCE FROM MCLEOD COUNTY ASKING REMOVAL OF THE STOP SIGNS AT THE INTERSECTIONS OF THIRD AND FOURTH AVENUE, S.E. AND JEFFERSON STREET Mayor Black read a resolution received from the County requesting removal of said signs. After discussion, it was moved by Alderman Haag, seconded by Alderman Lueneburg, to waive first reading and set second reading for Tuesday, January 13, 1976 of - 3 - Council minutes, December 2o, 1975 Ordinance No. 32/75 entitled, An Ordinance Amending Section 710 of the 1974 Ordinance Code of the City of Hutchinson, entitled, "Traffic, Local Regulations", Relating to "Through Streets". Motion carried unanimously. (i) STATUS ON PROPOSED WEST RIVER BRIDGE City Attorney Schantzen gave a report on land acquistion for the proposed bridge approaches. He further recommended initiating condemnation procedures to acquire the land. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 5623, entitled, Authorizing Initiating of Condemnation Procedures for West River Bridge Approaches. Motion carried unanimously. 10. COMMUNICATION FROM CLERK -ADMINISTRATIVE ASSISTANT 1. Administrative Assistant Fleetham stated occupants of the property adjacent to the Liquor Store Parking Lot has begun to use the lot for customer parking and also, he has installed a loading door on said lot for unloading merchandise. He also informed that while trucks are unloading, the lot is blocked for Liquor Store customer traffic flow. Discussion was held on setting a time limit for parking in said lot. After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson to waive reading and adopt Resolution No. 5611, entitled, Establishing Time Limit Parking at the Municipal Liquor Store Parking Lot. Motion carried unanimously. It was the concensus of the Council that Administrative Assistant Fleetham contact Minnesota Wisconsin Truck Lines to see if merchandise could be delivered in smaller trucks or utilize alternative building entrances. 2. Discussion was held on the progress of the remodeling of the "Old" Armory for Rollerskating. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) Verified Claims On motion by Alderman Westlund, seconded by Alderman Peterson, the verified claims were approved and payment was authorized from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 8:30 P.M. on motion by Alderman Westlund, seconded by Alderman Lueneburg and carried unanimously. =.a CIGARETTE LICENSE APPLICATIONS 1976 I. Arlene Janousek Janousek Hamburger Shop 31 Main St. N. 2. Milburn Henke Henke's Cafe 40 Main St. N. 3. Eric Johnson Johnson's Super Valu 1105 Plaza 15 4. Lee N. Bahr Lee's Red Owl 242 Main St. S. 5. Orville V. Lambert Lambert's Standard Service Main St. N. 6 4th Ave. N.E. 6. Thomas Schwartz Gibson Discount Center 1000 Highway 15 S. 7. Clarence Kurth Mister Buster's 135 Washington Ave. E. 8. Larry Merrick American Legion Post 35 -2nd Ave. S. 9. Michael J. Comerford Mike's Service 105 Main St. N. 10. Ed Homan V.F.W. Post #906 247 -1st Ave. S.E. " 11. Jake Plowman Plowman's Highway 7 West 12. Lloyd Schmeling West Side Grocery 502 Harrington St. 13. Tom Savage Hutchinson Drug Store 228 Main St. S. 14. Emil C. Rix Downtown Standard 104 Main St. N. 15. 3M Tape Plant Highway 22 South 16. John P. Busch Municipal Liquor Store 117 Main St. N. 17. Wayne Schimek Kentucky Fried Chicken 206 Main St. N. 18. Milton Lueneburg Family Rexall Drug Store 2 Main St. S. 19. Carl Peterson Peterson Oil Co. 45 Adams St. S. 20. Jerry Eischens Ginger Bread House 209 Main St. S. 21. Lee N. Bahr Lee's Inn & Apco Truck Stop Highway 7 & 22 West 22. Walter L. Kelley Hutch Cafe 122 Main St. S. 23. Barney Schank Schank's Service 205 Main St. N. 24. Gary Larson National Food Store 140 -1st Avenue S.E. 25. Duane Buske Wigen Chevrolet Highway 7 East 26. Florence Satterlee The Corner 3 Main St. N. 27. E. D. Maynard Crow River Country Club RFD #3, Box 171 28. K. E. Santelman Country Kitchen Highway 7 East 29. Bennett Shaffer Downtown Cenex 205 Main St. S. 30. Richard Jorgenson Erickson Oil Products 11 -4th Ave. N.E. 31. Lester Kirchoff North Side Grocery 578 Prospect 32.. John A. Buytaent Pizza Garten 16 Main St. N. 33. Melvin Ziemer Ziemer's Grocery 37 Main St. N. 34. Dale Harbarth Northside Shell Service Highway 7 & 22 West 35. Botolf E. Peterson 3M Magnetics Plant Highway 22 South 36. Vance Zehringer Hutch Hotel 4 Main St. S. 37. Dale Patten Elks Lodge #2427 225 Washington Ave. E. 38. Russell Meade Meade's 66 100 Washington Ave. E. 39. Jack Andersen Jack's Tavern 23 Washington Ave. W. 40. Joe Wesley Wesley Pharmacy 24 Main St. S. 41. 0. Lamberg Shopko 1235 Plaza 15 42. Leonard Odegaard Christy's 18 Main St. N. 43. Larry Cornwell Hutchinson Bowl 5th Ave. N.W. & Water St. 44. Charles Boettcher The Big C 204 -4th Ave. N.W. 45. Neil Jergens Hutchinson Recreation Center 11 N. Main St. 46. Robert Lynch The Chalet Highway 7 & 22 West 47. William Ernest The Dinner Bell Plaza 15 South MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 23, 1975 1. Mayor Black called the meeting to order at the hour of 7:07 P.M. Members present: Aldermen Westlund, Lueneburg, Haag and Peterson in addition to Mayor Black. Members absent: None. Also present: Administrative Assistant Fleetham, City Attorney Schantzen and City Engineer Priebe. 2. City Engineer Priebe reviewed each of the projects listed in his memorandums dated December 3, 1975 and December 22, 1975. Discussion was held on the projects and also, the City's share of the construction cost in comparison to the 1975 Improvement Projects. 3. There being no further business to come before the Council, the meeting was declared adjourned at 7:40 P.M. I MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, JANUARY 2, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M. Members present: Aldermen Westlund, Lueneburg, Haag and Peterson in addition to Mayor Black. Members absent: None. Also present: Administrative Assistant Fleetham. Administrative Assistant Fleetham administered the oath of office to the following for the following terms: D. J. Black to the office of Mayor for a two year term. Ralph Westlund to the office of Alderman for a four year term. Milton Lueneburg to the office of Alderman for a four year term. Kay Peterson to the office of Alderman for a two year term. 2. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 5613 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS It was moved by Alderman Westlund, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 5613, entitled, Designation of Depositories of City Funds in Commercial Banks. Motion carried unanimously. (b) RESOLUTION NO. 5614 - DESIGNATION OF DEPOSITORY OF CITY FUNDS FIRST STATE FEDERAL SAVINGS AND LOAN ASSOCIATION It was moved by Alderman Lueneburg, seconded by Alderman Haag to waive reading and adopt Resolution No. 5614, entitled, Designation of Depositories of City Funds First State Federal Savings and Loan Association. (c) RESOLUTION NO. 5615 - DESIGNATING OFFICIAL NEWSPAPER It was moved by Alderman Haag, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 5615, entitled, Designating Official Newspaper. Motion carried unanimously. (d) RESOLUTION NO. 5616 - APPOINTING CITY OFFICERS 1976 It was moved by Alderman Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5616, entitled, Appointing City Officers 1976. Motion carried unanimously. e3 - Council minutes, January 2, 1976 (e) RESOLUTION NO. 5617 - APPOINTING LEGAL COUNSEL It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5617, entitled, Appointing Legal Counsel. Motion carried unanimously. (f) RESOLUTION NO. 5618 - ENTERING AGREEMENT WITH CROW RIVER REGIONAL LIBRARY FOR CALENDAR YEAR 1976 It was moved by Alderman Westlund, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 5618, entitled, Entering Agreement with Crow River Regional Library for Calendar Year 1976. Motion carried unanimously. (g) RESOLUTION NO. 5619 - AGREEMENT WITH THE STATE HIGHWAY DEPARTMENT TO PROVIDE ENGINEERING AND TECHNICAL SERVICES It was moved by Alderman Lueneburg, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5619, entitled, Agreement with the State Highway Department to Provide Engineering and Technical Services. Motion carried unanimously. (h) RESOLUTION NO. 5620 - MINNESOTA DEPARTMENT OF HIGHWAYS AGENCY AGREEMENT It was moved by Alderman Haag, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 5620, entitled, Minnesota Department of Highways Agency Agreement. Motion carried unanimously. (i) RESOLUTION NO. 5621 - AUTHORIZING FILING OF APPLICATION FOR GRANT TO ACQUIRE AND DEVELOP OPEN SPACE UNDER THE PROVISION OF THE FEDERAL LAND AND WATER CONSERVATION FUND ACT AND THE STATE NATURAL RESOURCES FUND It was moved by Alderman Lueneburg, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 5621, entitled, Authorizing Filing of Application for Grant to Acquire and Develop Open Space Under the Provision of the Federal Land and Water Conservation Fund Act and the State Natural Resources Fund. Motion carried unanimously. 3. UNFINISHED BUSINESS None 4. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE PRESIDENT It was moved by Alderman Haag, seconded by Alderman Lueneburg, to elect Alderman Westlund as the Council's Vice President. Motion carried unanimously. A 2 Council minutes, January 2, 1976 (b) DESIGNATION OF SUPERINTENDENTS It was moved by Alderman Haag, seconded by Alderman Lueneburg, to appoint the following Aldermen to the the following positions: 1. Superintendent of Accounts, Finance, Health and Sanitation - Alderman Westlund 2. Superintendent of Public Buildings (Parks) - Alderman Peterson 3. Superintendent of Water Works and Sewers - Alderman Lueneburg 4. Superintendent of Streets and Alleys (Airport) - Alderman Haag Motion carried unanimously. (c) APPOINTMENTS TO BOARDS AND COMMISSIONS It was moved by Alderman Haag, seconded by Alderman Lueneburg, to appoint the following Aldermen to represent the City Council on the following Boards and Commissions: 1. Park and Recreation Board - Alderman Peterson 2. Planning Commission - Alderman Lueneburg 3. Hospital Board - Alderman Haag 4. Nursing Home Board - Alderman Westlund 5. Liquor Store - Alderman Westlund 6. Safety Council - Alderman Peterson 7. Library Board - Alderman Peterson 8. Problem Solving Committee - Aldermen Westlund and Peterson Motion carried unanimously. (d) DESIGNATION OF DATE AND TIME OF REGULAR COUNCIL MEETINGS It was moved by Alderman Lueneburg, seconded by Alderman Westlund, to designate that the City Council will meet on the 2nd and 4th Tuesday of each month at 7:30 P.M. Motion carried unanimously. (e) DESIGNATION OF GOVERNING RULES THAT ARE NOT COVERED BY CITY CHARTER, ORDINANCES, OR STATE STATUTE It was moved by Alderman Westlund, seconded by Alderman Peterson, to designate that the Council will follow Roberts Rules of Order in any matter not governed by City Charter, Ordinances or State Statute. Motion carried unanimously. 3 i Council minutes, January 2, 1976 (f) REVIEWAL OF COMPENSATION FOR UTILITIES COMMISSIONERS After discussion on their active involvement in the Commission and the service they have provided, it was moved by Alderman Westlund, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 5625, entitled, Increasing Salary of Municipal Utilities Commission. Motion carried unanimously. 5. MISCELLANEOUS (a) COMMUNICATIONS FROM MAYOR I. Mayor Black expressed his thoughts regarding the year of 1975; basically, that the City had not accomplished as many things as he had hoped. Stated he was happy that the Lowell Otto and South Park Litigation were successfully completed. Mayor Black hoped the Council could accomplish the following during 1976: (a) Resolve the West River Bridge confrontation (b) Take next steps in construction of Medical Clinic (c) Continue the present planning process and develop planning for the future. (d) Continue to work to develop a solution to the Downtown Parking problem (e) Successfully celebrate the Bicentennial. The remaining members of the Council expressed their support to the Mayor's comments. 6. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 8:15 P.M. on motion by Alderman Westlund, seconded by Alderman Lueneburg and it carried unanimously. 4 Ir ORDINANCE NO. 31/75 AN ORDINANCE TO VACATE CUSTER STREET THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate said street. SECTION 2. That certain street and public thoroughfare in the City of Hutchinson located and described as follows: Custer Street located in Stoney Point Addition being located in the City of Hutchinson, be and the same is hereby vacated - together with all utility and drainage easements in Blocks 6 and 7 of Stoney Point Addition. SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers as required by law. Adopted by the City Council this day of , 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk ORDINANCE NO. 32/75 ORDINANCE AMENDING SECTION 710:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "TRAFFIC, LOCAL REGULATIONS", RELATING TO "THROUGH STREETS". THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 710:20, Subdivision 9 of the 1974 Ordinance Code of the City of Hutchinson, entitled Through Streets, is hereby amended to read as follows: Section 710:20. Through Streets Subdivision 9. That the following named streets, to -wit: First Avenue North at its intersection with Jefferson Street, Hassan Street and Franklin Street, Second Avenue South at its intersection with Jefferson Street, Hassan Street and Franklin Street, Third Avenue South at its intersection with Jefferson Street, Hassan Street and Franklin Street, and Fourth Avenue South at its intersection with Jefferson Street, Hassan Street and Franklin Street, be and the same are hereby declared, established and made through streets. No vehicle shall enter into or upon said streets designated as through streets without first coming to a full stop before entering into or upon any portion of said designated through streets. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars or by imprison- ment for not to exceed ninety days, or both. Section 3. Effective Date. This Ordinance shall take effect after its passage and publication. Adopted by the City Council this day of , 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk Co, B. ORDINANCE NO. 30/75 ORDINANCE AMENDING ORDINANCE 464, SECTIONS 4, 8.02, 8.04 PROVIDING FOR FOSTER FAMILY HOME AND GROUP HOMES The City of Hutchinson Ordains: Section 1. Ordinance No. 464, Section 4, Definitions, is hereby amended by adding: Family Day Care Home. A single family home, duplex, or apartment unit providing day care for no more than five (5) children including the day care operator's childr(-:n under five years of age. Foster Family Home. A family home where children out of their own homes are cared for 24 hours a day for a period of 30 days or more. Group Home. A specialized residential facility that provides care on a 24 hour basis for a selected,group and providing specialized care and a planned treatment program under the direction and control of an agency, institution or independent operator. Children of the group home parents under the age of 21 years of age present in the home are included in the total number of children permitted to live in the home. Section 2. Ordinance No. 464, Section 8.02, Permitted Uses in the R-1 Single Family Residence District, is hereby amended by adding: Foster Family Home or Family Day Care Home of 5 or less children Group Home or Foster Homes serving 6 Or less mentally retarded or physically handicapped persons. Section 3. Ordinance No. 464, Section 8.04 Conditional Permitted Uses in the "R-3" Multiple Family Residence District, is hereby amended by adding: Home facility serving from 7 to 16 mentally retarded or ally handicapped persons provided there is a lot area of 800 square feet for each person accomodated. Section 4. This Ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of D. J. Black Mayor ATTEST: w Frank G. Fleetham, Jr. City Clerk ORDINANCE NO. 1/76 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (Averyon Homes, Inc.) THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R-2 Multiple Family Residence District to R-3, Multiple Family Residence District. Part of Lot 92, Lynn Addition Adopted by the City Council this day of , 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk RESOLUTION NO. 5626 TRANSFERRING $15,000 FROM LIQUOR STORE FUND TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $15,000 is hereby transferred from the Liquor Store Fund to the General Fund. Adopted by the City Council this 13th day of January, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk RESOLUTION NO. 5627 ACCEPTING $50,000 PAYMENT FROM THE MUNICIPAL UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a $50,000 payment in lieu of taxes is hereby accepted from the Hutchinson Municipal Utilities Commission. Adopted by the City Council this 13th day of January, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk 6 F - RESOLUTION NO. 5628 ACCEPTING A $8,052 PAYMENT FROM THE FIRE DEPARTMENT COUNTRY ACCOUNT TO THE GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a payment of $8,052 is hereby accepted from the Fire Department, Country Account as their share of the operating expenses of the Hutchinson Volunteer Fire Department for calendar year 1975. Adopted by the City Council this 13th day of January, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk RESOLUTION NO. 5629 TRANSFERRING $10,841.86 FROM THE GENERAL FUND TO THE FIREMEN'S RELIEF ASSOCIATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,841.86 is hereby transferred from the General Fund to the Firemen's Relief Association which is their 1975 State Aid Allocation. Adopted by the City Council this 13th day of January, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk to H _ RESOLUTION NO. 5630 RESOLUTION AUTHORIZING TRANSFERS TO OFFSET AND CLOSE OUT CERTAIN INTER -FUND LOANS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the following transfers are made to offset and close out certain inter -fund loans: 1. $17,293.51 from the General Fund to the Water & Sewer Fund 2. $7,000 from the General Fund to the Street Improvement Bonds of 1968 3. $8,633.71 from the General Fund to the Improvement Bonds of of 1973 4. $219.35 from the Improvement Bonds of 1973 to the Storm Sewer Improvement Bonds of 1969 5. $8,831.48 from the Improvement Bonds of 1971 to the Street Improvement Bonds of 1970 6. $593.06 from the Improvement Bonds of 1973 to the Improvement Bonds of 1970 7. $178.10 from the Improvement Bonds of 1974 to the Water and Sewer Fund 8. $1,400.00 from the Storm Sewer Improvement Bonds of 1969 to the Water and Sewer Funds Adopted by the City Council this 13th day of January, 1976. D. J. Black Mayor ATTEST: • J • Frank G. Fleetham, Jr. City Clerk FORM C-404 — (8-1-74) U.S. DEPARTMENT OF COMMERCE SOCIAL AND ECONOMIC STATISTICS ADMINISTRATION BUREAU OF THE CENSUS REPORT OF BUILDING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 11►s-.;; Bureau of the Census _1)=,.'• • ATTN: Construction 11= Statistics Division Washington, D.C. 20233 If no permits were issued this month Q enter "X" in box and return form. Section I — HOUSEKEEPING RESIDENTIAL BUILDINGS, EXCLUDING ADDITIONS AND ALTERATIONS N One -family houses, including Z semidetached, row, and town J Two-family buildings Three- and four=family buildings W z Five -or -more family buildings TOTAL (001-004) Moved or relocated buildings Mobile homes Section II — NEW NONHOUSEKEEPING RESIDENTIAL BUILDINGS O.M.B. Ni -112025; Approval Expires June 1975 Permits issued in month of i DECEMBER 1975 I PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) 1103500 41 7 9999 085 01 C404 26 0 MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST HUTCHINSON MN 55350 R-1 041 Item No. (a) PRIVATELY OWNED Number Cost of construction (Omit cents) (d) Build- ings (b) Housing units (c) 001 2 2 $ 62,920. 002 Schools and other educational buildings construction 1 373 742. 003 Item Number 004 Rooms (Omit cents) Housing units 094 2 2 62,920. 005 (c) One -family houses, including 300 (a) 2730 PUBLICLY OWNED Number Cost of iuild- Housing construction ings units (Omit cents) (e) I (f) (g) Transient hotels, motels, PRIVATELY OWNED PUBLICLY OWNED Item Number Cost of Number Cost of No.construction Build- Schools and other educational buildings construction 1 373 742. Build- Item Number OF BUILDINGS Rooms (Omit cents) Housing units ings Rooms I (Omit cents) (a) ings (c) One -family houses, including (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, 014 Office, bank, and professional buildings tourist courts, and cabins 006 Public works and utilities buildings $ Other shelter 007 Schools and other educational buildings 017 1 373 742. Section III — DEMOLITION AND RAZING Item PRIVATELY OWNED Number OF BUILDINGS No. Buildings Housing units Structures other than buildings 020 (a) (b) (c) One -family houses, including .j semidetached, row, and town 231 w t9 W$ Two-family buildings 232 O J WThree- and four -family buildings 233 co Fiver -more family buildings 234 All other buildings and structures 240 Section IV — NEW NONRESIDENTIAL Item PRIVATELY OWNED Number of Cost of construction BUILDINGS No. buildings (Omit cents) Amusement and recreational buildings Churches and other religious buildings 008 $ PUBLICLY OWNED Number Buildings Housing units (d) I (e) PUBLICLY OWNED Number of ' Cost of constru buildings I (Omit cents) Industrial buildings 1 010 1 1 1 176 808. Parking garages 011 01'22,550. ....,;;<;'s,?:`:i: l' .. ' ;::'fi`�,^:i::w:i:,ni4 :C .::r.: _' •.>': Residential ara es and carports 1 2 550. Service stations and repair garages 1 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 1 373 742. Stores and other mercantile buildings 018 Other nonresidential buildings 019 Structures other than buildings 020 CONTINUE ON REVERSE SIDE Section . -ADDITIONS, ALTERATIONS, AND COLT ERSIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 2 S 3,103. _ All other buildings and structures 022 4 3,835. Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, II, IV, and V because you could not classify them; enter a dash under item number in column (a). Item No. Kind of building Name and address of owner or builder Ownership Cost of construction Number of housing (Mark one) (Omit cents) units (a) (b) (c) (d) (e) (f) 1 -Story Pre -stressed Northland Beverage, Inc. 010 Concrete Wholesale 1ZQZ.T_oaer_RLv_d.------- r_x1 Private Warehouse North Mankato, MN 56001 Q public S 176,808. 1 Story Concrete Blk Crow River Coop Center , and steel Bldg........... . Lga7....... Q private 017 (Vocational Institution)Hutchinson, MN 55350 CiD Public 373,742. --------------------- Q Private Q Public -------- ------------- Private Q Public -----------^---^------ 0 Private Q Public --------------------- Private Q Public ----^-------------- Q Private Q Public private Q Public ---------------------- Private Q Public Q Private --------------------- Q Public Comments Name of person to contact regarding this report Telephone Elden Willard Area code 612 Number 879-2311 Extension 26 Title Building Official FORM 0-404 (9-1-74) 5 f MINUTES REGULAR MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, DECEMBER 16, 1975 1. CALL TO ORDER Chairman Cone called the meeting to order at the hour of 7:32 P.M. with the following members present: Sherry Hukriede, Clint Tracy, Laurel Olson and Thor Skeie. Marlin Torgerson arrived at 8:00 P.M. Members absent were: Milton Lueneburg. Also present were: Administrative Assistant Fleetham and City Engineer Priebe. 2. MINUTES On motion by Thor Skeie, seconded by Sherry Hukriede, the minutes of the regular meeting of November 18, 1975 and the Special Meeting of November 26, 1975 were unanimously approved. 3. PUBLIC HEARINGS (a) CONSIDERATION OF AMENDING THE HUTCHINSON ZONING ORDINANCE TO PROVIDE FOR FLOOD PLAIN REGULATIONS ESTABLISHING FLOOD HAZARD AREAS AND THE REGULATIONS, RESTRICTIONS PERTAINING TO CERTAIN PROPERTIES LOCATED WITHIN THE BOUNDARIES OF THE FLOODWAY AND FLOOD FRINGE DISTRICT, AND FURTHER, AMEND THE OFFICIAL HUTCHINSON ZONING MAP TO DEFINE THOSE FLOODWAY AND FLOOD FRINGE DISTRICTS Chairman Cone declared the hearing open at the hour of 7:34 P.M. City Engineer Priebe gave a very detailed summary of the history of the flood plain ordinance. He further explained the text of the ordinance and the map which accompanied it. Chairman Cone then inquired if there was anyone present wishing to be heard concerning the proposed ordinance. The following people were present: Mr. Neil Jensen - Representing landowners of both commercial and residential property along the river. Requested that the Commission review the ordinance again and possibly draft an alternative to this approach. Dr. Carl Bretzke - Inquired who the proposed ordinance affects him as a property owner Mr. Charles Wilson - Inquirdd what the elevation of the floodway was above the dam and if the City could mark it on the property along the river. Planning Commission minutes December 16, 1975 Mr. Jim Baker Mr. John Dobratz Mr. Jim Baker Mrs. Sherry Hukriede y - Stated he did not understand the ordinance and requested that the hearing be continued. - Inquired how many surveys were done and who did them. - Inquired if the ordinance went into effect, how would the property value be effected. - Inquired if the City Engineering Staff could mark the boundaries of the flood plain Mr. Chuck Wilson - Inquired why the City staff could not do a land survey for each of the affected property owners to see how their land would be affected. Mr. Neil Jensen - Inquired if the property owners could get insurance without the proposed ordinance Mr. Thor Skeie - Inquired how many hearings will be held Dr. Carl Bretzke - Inquired what the reasons were for adopting said ordinance Mr. Roger Zalicek - Inquired why the ordinance is required - Inquired what is the difference between the floodway and flood plain - Inquired who established flood elevation _ Inquired what the Insurance Administration based their flood plain and floodway map upon. Adm. Asst. Fleetham - Read the information contained in the 1962 Zoning Ordinance on Flood Plain Dr. Carl Bretzke - Inquired how the 10.47 flood plain elevation compaired to the height of the flood waters in 1965 Sherry Hukriede - Suggested the hearing be continued until the next regular Planning Commission meeting - 2 - t C Planning Commission minutes December 16, 1975 Mr. Chuck Wilson Stated that the dam was altered after it was rebuilt in 1965 and the City has a definite liability to defend if the altering of the dam has a detrimental effect if and when the river would flood. Mr. John Dobratz - Stated the map shows more land to be covered by water than what was actually covered in the 1965 flood Mr. Roger Zalicek - Restated the purpose for a flood plain ordinance Mr. Ward Hougland - Suggested that all effected property owners received written notice regarding the proposed ordinance. It was moved by Sherry Hukriede, seconded by Marlin Torgerson to continue the hearing at the regular meeting of January 20, 1976. Motion carried unanimously. (b) CONSIDERATION OF AMENDMENT TO THE ZONING ORDINANCE TO ALLOW FOR GROUP HOMES At 8:37 p.m., Chairman Cone declared the hearing open. He then read the proposed ordinance amendment. He then inquired if their was anyone present wishing to be heard regarding the proposed ordinance amendment. The following were present: John Keefe - Representing Averyon Homes, Inc. Stated said organization favored the proposed amendment. There being no one else present wishing to be heard, the hearing was declared closed at 8:45 p.m. After discussion, it was moved by Marlin Torgerson, seconded by Laurel Olson to recommend adoption of the proposed amendment to the City Council. Motion carried unanimously. (c) CONSIDERATION OF REZONING PART OF LOT 92, LYNN ADDITION FROM R-2 TO R-3 At 8:46 p.m., Chairman Cone declared the hearing open. City Engineer Priebe showed those present the land proposed for rezoning. Chairman Cone then inquired if there was anyone present wishing to be heard. The following were present:' John Keefe - Representative of Averyon Homes, Inc. Stated said organization favored the proposed rezoning. - 3 - Planning Commission minutes, December 16, 1975 4 There being no one else present wishing to be heard, the hearing was declared closed at 8:47 P.M. After discussion, it was moved by Sherry Hukriede, seconded by Marlin Torgerson to recommend approval of the rezoning of Park of Lot 92, Lynn Addition from R-2 to R-3. Motion carried unanimously. (d) CONSIDERATION OF ISSUANCE OF A CONDITIONAL USE PERMIT TO AVERYON HOMES, INC. TO ALLOW GROUP HOMES AT PART OF LOT 92, LYNN ADDITION Chairman Cone declared the hearing open at 8:47 p.m. Administrative Assistant Fleetham stated a few minor problems have arose and requested that the hearing be continued at the regular meeting of January 20, 1976. After discussion, it was moved by Marlin Torgerson, seconded by Clint Tracy to continue the hearing at the regular meeting of January 20, 1976. Motion carried unanimously. (e) CONSIDERATION OF PRELIMINARY PLAT - STONEY POINT SECOND ADDITION Chairman Cone declared the hearing open at 9:00 P.M. City Engineer Priebe inquired what names should be given to the two cul-de-sacs shown in the plat. He suggested Boulder Circle and Boulder Court. After discussion, it was moved by Thor Skeie seconded by Marlin Torgerson, to recommend approval of the plat to the City Council and that the names of the cul-de- sacs would be Boulder Circle on the North and Boulder Court on the South. Motion carried unanimously. (f) CONSIDERATION OF VACATION OF CUSTER STREET LOCATED IN STONEY POINT SECOND ADDITION AND ALL UTILITY AND DRAINAGE EASEMENTS IN BLOCKS 6 6 7 OF STONEY POINT ADDITION Chairman Cone declared the hearing open at 9:00 p.m.. City Engineer Priebe indicated the location of said street. Chairman Cone then - inquired if there was anyone present wishing to be heard. There being no one present, the hearing was declared closed at 9:02 P.M. After discussion, it was moved by Thor Skeie, seconded by Marlin Torgerson to recommend approval of the vacation of Custer Street and all utility and drainage easements to the City Council. Motion carried unanimously. (g) CONSIDERATION OF REQUEST FOR VARIANCE FROM THE HUTCH ELKS, INC. TO ALLOW EXPANSION WITH ONLY 46 PARKING SPACES INSTEAD OF THE REQUIRED 60 SPACES Mr. John Korngiebel, representing Hutch Elks, Inc. gave a detailed summary of the proposed remodeling. It was noted the major problem was the lack of off street parking. Administrative Assistant Fleetham stated they actually need 92 parking spaces and the Notice of Hearing stated 60 spaces. - 4 - Planning Commission minutes, December 16, 1975 Chairman Cone then inquired if there was anyone else present wishing to be heard. The following was present: Mr. Duane Buske - Stated they never had any off- street parking before and now they would have 36 parking spaces. Administrative Assistant Fleetham gave a very detailed report of the off street parking requirements of the 1962 and 1974 Zoning Ordinances. Administrative Assistant Fleetham stated he felt that the "use" was too an extensive a use for the existing site. It was questioned whether or not a variance could be granted if additional off street parking was provided. There being no one else present wishing to be heard, the hearing was declared closed at 9:35 P.M. After further discussion on the parking requirements, it was moved by Laurel Olson, seconded by Sherry Hukriede, to reject the application due to incorrect information submitted in the application regarding needed parking spaces. Motion carried unanimously. (h) CONSIDERATION OF REQUEST FOR VARIANCE FROM THE HUTCHINSON TELEPHONE COMPANY, THIRD AVENUE NORTHWEST, TO ALLOW FOR UNLOADING DOCK IN FRONT -YARD At 8:35 P.M., Chairman Cone declared the hearing open. A back- _ gound of the building and variance request was given. Staff recommended that the variance be granted contingent that the Telephone Co. is the sole owner and that the present use is the only use. Chairman Cone then inquired if there was anyone else present wishing to be heard. There being no one else present wishing to be heard, the hearing was declared closed at 8:37 P.M. After discussion, it was moved by Marlin Torgerson, seconded by Laurel Olson, to grant the variance contingent on the above stated stipulations. Motion carried unanimously. 5. ADJOURNMENT There being no further business to come before the Commission, the meeting was declared adjourned at 9:50 P.M. -5 - MINUTES SPECIAL MEETING - HUTCHINSON PLANNING COMMISSION MONDAY, DECEMBER 29, 1975 1. CALL TO ORDER Vice Chairman Torgerson called the meeting to order at 11:50 A.M. with - the following members present: Clinton Tracy, Sherry Hukriede, Thor Skeie and Milton Lueneburg. Members absent were: Tom Cone and Laurel Olson. Also present was: Administrative Assistant Fleetham. 2. PRELIMINARY PLAT OF MCDONALD'S FOURTH ADDITION After discussion, it was moved by Clinton Tracy, seconded by Thor Skeie, to set public hearing for the regular meeting of January 20, 1976. Motion carried unanimously. 3. PROPOSED AMENDMENT TO SECTION 8.07 OF ZONING ORDINANCE TO PROVIDE FOR HOSPITAL AND CLINICS AS A CONDITIONAL PERMITTED USE. After discussion, it was moved by Clinton Tracy, seconded by Thor Skeie, to set public hearing for the regular meeting of January 20, 1976. Motion carried unanimously. 4. AMEND ZONING ORDINANCE TO EXPAND C-4 DISTRICT TO INCLUDE THE ENTIRE HAVTI SITE AND ALL BUT THE EASTERN 180 FEET OF THE HOSPITAL SITE After discussion, it was moved by Clinton Tracy, seconded by Thor Skeie, to set public hearing for the regular meeting of January 20, 1976. Motion carried unanimously. 5. ADJOUNMENT There being no further business to come before the Commission, the meeting was declared adjourned at 11:54 A.M. on motion by Sherry Hukriede, seconded by Milton Lueneburg and carried unanimously. 3URNS MANOR MUNICIPAL NURSING , Minutes -- November 1975 The Burns Manor Board of Directors met at Burns Manor, November 10, 19759 12:00' o'clock noon, president Heinz Fruck presiding. All members were present. The newly appointed member, Rev. H. Jones was intro- duced and welcomed by president Fruck. A motion by E. Miller, seconded by L. Ulrich and carried, approved the minutes as presented. A motion by E. miller, seconded by R. Westlund and carried approved the bills as presented, a copy of which is attached to the minutes on file and mae a part thereof; in addition a bill from Patch, Erickson & Madsen in the sum of $1851.50 was also approved for payment. A six month financial report was presented by financial advisor Wallace Kurth. Discussion as to priorities of repair projects was initiated, which resulted in a motion by E. Miller, seconded by H. Zeleny and carried, that the priority on repair projects should be: 1. Kitchen Hood and air exchange. 2.Refinishing basement floor in the craft area with the 3M product. 3. Ceramic tile project on walls to be completed. A motion by R. Westlund, seconded by H. Zeleny and carried approved r� ,t)i�re'�.� merit raises for the maintenace men who have upgraded their boiler licenses: �` 1. Larry Fisher to $3.00 per hr. -- third class engineer 2. Mel Burt, to $3.30 Per hr. -- second class engineer A motion by E. Miller, seconded by H. Jones and carried authorized the administrator to proceed with the purchase and is installation of an 8000 gallon fuel tank, from Larry Sorensen, for $2500.00. Fittings for intake $125.00 (from transport to vent pipe). Burying and covering with sand, estimated at $650.00 for total cost of $3275.00• This does not include connections from tank to furnace. r. Myron johnson volunteered to check with the fire marshall ji to the most desirable and feasible location for installing the above fuel tank. Drapery bids from Dobratz Inc. were discussed, but no action taken until a search for two additional bids has been exhausted. Page 2 Minutes 11-10-75 It was determined that the phone system shou.d remain the same' in lieu of necessity of installation of additio!ial lines and increased monthly costs. The consideration of the purchase of 20 oak t•athroom doors @ $80.00 each plus labor for'installtion was tabled. Salaries were discussed and it was determined that the final decision should be made at the December meeting. The administrator reported that the State Welfare Auditors would be at Burns Manor sometime between November 17 and 28, ;975• There being no further business, on motion made, seconded and carried meeting adjourned to reconvene Thursday, January 15, 1976, at the same time and place. ATTEST: Respectfully submitted, , Mavis J. Geier, Secretary 1 BID TABULATION_ - ALTERATIONS TO VENTILATING SYSTEM, BURNS MANOR, HUTCHINSON Bids due 10:00 A.M. January 13, 1976 (re -bid) Patch Erickson Madson, Inc., Architects John T. Baker, Engineer Alt. M-1 - Amount to be added per smoke damper as per Addendum No. 1. Alt. M-1 Bid Add'a CONTRACTOR BASE BID $/Smoke Damper Days Sec. (2) Krasen P & H Hutchinson Weidner P & H St. Cloud Quade's P & H Hutchinson Peterson Sheet Mtl. Alexandria $25,400 $463 120 Attach McDowall Co. St. Cloud Mac-In-Erny, Inc. Maple Plain $28,010 $340 ? Attach Schneider Htg. Mankato Miller, Miller, Mac Hutchinson Alt. M-1 - Amount to be added per smoke damper as per Addendum No. 1. TO COIINCI _ 1/13/76 T 4 . ' N 1 *4 1 1 ekwil�-hm TCLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES INCORPORATED M E M 0 R A N 0 U M 7 .426ank Fleetham Copies To: Mr, From: Mr. Westly J. Hendrickson _ Data. : January 8 , 107 6 Ra f e r e nc e : Hutchinson Municipal Airport Planning Study Comments on Draft Proposal COMMISSION N0, 1) The photomosaic area will be extended i mile further north to include the KDUZ Tower. The image of the photomosaic at its corners will be eq.uai in quality to other parts of the mosaic. This will be accomplished by photographing an area larger than the mosaic. 2) Based on discussion with MDA, the following change and addition are suggested to the Draft Proposal concerning meetings, Page 14; change: 2. Meetings No. 2 The purpose of this meeting will be to identify developrre nt alternatives and review evaluation criteria and the evaluation process. Add: 3. Meeting No. 3. The purpose of this meeting will be to accomplish a preliminary evaluation of the development alternatives and identify such additional information as may be needed to reach a decision on a preferred alternative at Meeting No. 4. Note: The meeting described above would bring the total number of mectings to eight (8), meeting No. 3 becomes Meeting No. 4 and Meeting No. 4 becomes meeting No. 5, etc. WJH:vlo f J _ - � � n.E .+t .� i .�'•tir�in•5Tt' •, �.� EtGtJF WEST M E M O R A N D U M DATE: _ January1,3,_.1976 — _ _ _ _ _ TO: Mayor and Council______________Y____ FROM: Administrative Assistant _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Water Account Delinquencies _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ The following delinquent water accounts are submitted to you for your reviewal: Christy's 18 Main Street North Account No. 16-01 $129.65 Jon 0. Holmquist 550 Main Street South Account No. 12-02 $42.35 Harvey Getz 100 Oakland Account No. 156-02 $34.89 Hutchinson Hardware Hank 105 Washington Avenue East Account No. 46-03 $21.65 Harland Emans 24 Jefferson Street Account No. 148-03 $36.22 jr Roger Gilmer 1056 Jorgenson Street Account No. 44-4 $47.53 Plaza Furniture 1155 Plaza 15 Account No. 228-4A $17.09 Clarence Freitag 615 Brown Street Account No. 222-14 $50.47 Luvern Schneider 26 Grove Street Account No. 6-14 $25.87 NOTE: Called 1-13-76 and indicated he would put a check in the mail that date for the above stated amount. Respe ully submitted, F k G. Fleetham, Jr. 9a. Tt OUNCIL "ljl3'f76 RETAIL "ON SALE" btate of juinne0o a, J couxyYOF.........r. c,. 2. .............». ...... u.i 4 ...... Svc» ...... OF.................................................................. To .....z.zri .`. �..............of the.. �:1.�....17 L�.1`c, of ........................................ ........................................'.1.....................................................State of Minnesota: i »»...........1 .`7.1�'..Y. � !.L:.:.its............ /...c............-��':...Cl '. .. %.. �:>..... %::L '.»: C� !...�:� 5�? �! �:»M . N?i%:..:Lh}C::. hereby appl............ for a license for the term of ........................../.............! �1................................................................................... from om the ............. »...............................................................day of.......... :...( :...... ....../..f§ :............................. . to all At Retail Only, Non -Intoxicating Malt Liquors, ae the same are defined by law, for consumption "ON" those certain. premises in the ... ... ».......................................... .............................................................................................................................of ..................`f �c t..»»(�.. »�>..lr� :.�%� :.�.'.......».....».........»j ....... described as follows, to -wit: .. ................. ;�.........., �'... .,.e.......................K ... .., ............. �:.:...5.`..: at which place said applioant......operats...... the butlam of..............e::�,.t.k........ ! rs4.A............��.��:.P�.:.... n'`�...... and to that end represent ...... and state ..... .at follows: That said applicant ............................. 1..-f. ....... �.......... oitiun......... of the United States; of good moral oharadv and repute; and ha..f.......att died the age of 01 years; that.................................................................proprietor......... of the establishment for which the license will be issued if this application is granted. . That no manufacturer of such nonrintanoating malt liquors has any ownership, in whole or in part, in said bueiness of said applicant ...... or any interest therein; That said applicant ...... make ...... this application pursuant and subject to all the laws of the State of Kinneaota and the ordinances and regccLations of said.................................................................»»».............»....»..»»»....»».......... applicable thereto, which are hereby made a part hereof, and hereby afrea...... to observe and obey the same; »................»..........................................................8.. .c i ..deer zq ...sme.... t! ani. •... local ski .......... tou.>............»......................................»......»...»...».. Each applicant further states that he is not now the holder of, nor has he made application for, nor does he intend to make applicattion for a Federal Retail Dealer's Special tax stamp for the sale of in"Vioating liquor. Dated.........Gnc..!'i » » ..� »»...............» 18..? �. . . .cak� ............... . ...... 11 .............. .............. ._.......»........... ........._.............»......».....».»........... �ppii�..::::...... ,. P. 0. Jddress. ...... ..Z�' c� v" G -(/- :ft. .......................... CIT OF 11 L;'rr � 1-i I NS 0 NT '(, illinot(I w' -o OFFICES AT 3"7 WASHINGTON AVENUE WEST ENGINEER'S REPORT DATE: January 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: T.H. 15 Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. This is a coordinated project with the State Highway Department. Cost is Capital Improvement Cost in Street Department Budget. No hearing is required and it is not be be included in the Improvement Bonds. Proj ect 76-01 Curb, gutter, bituminous surfacing and appurtenances on Freemont Avenue. Grove Street and South Grade Road Connections to T.H. 15 and Safety Lanes Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 50.000 2.600 -0- -0- m $ 52,600 State Cost $ 26,300 City Cost 26,300 TOTAL $ 52,600 Respectfully submitted, Marlow V. Priebe JJtIMIP90W 5S i50 OFFICEt3 AT a7 W :;,NINGT("! A"ENUE WEST ENGINEER'S REPORT DATE: Jamiary 1,. 1976_ TO: Mayor and Council FROM: City Engineer SUBJECT: Jefferson Street Gentlemen: Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-02 Curb, Sutter, bituminous surfacing and appurtenances from Sixth Avenue, S.E. to Second Avenue, S.E. Construction Cost $ 144,800 Engineering 14,480 Fiscal and Miscellaneous 14.480 Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL TOTAL 14,480 $ 188,240 $ 102,590 85,650 $ 188.240 Respectfully submitted, 24" Marlow V. Priebe Crl, tel^ O �, I J � ��i -. ) 1 �T _1 'Millne-oto 55?Eo OFFICESi AT a7 WAtiHINGTON A'/ENUE WEST ENGINEER'S REPORT DATE: January 7. 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Second Avenue, S.E. Improvement Project Gentlemen: I have studied the following areas and find that the proposer: project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-03 Curb, gutter, bituminous surfacing and appurtenances from Hassan Street to Adams Street. Construction Cost $ 52,850 Engineering 5,285 Fiscal and Miscellaneous _5,285 _ Land Acquisition Capitalized Interest 5,285 TOTAL $ 68,705 Assessable Cost $ 38,,250 City Cost 30.455 TOTAL $_ 68,705 Respectfully submitted, 27• �?-" Marlow V. Priebe DATE: TO: FROM: SUBJECT: Gentlemen: CITY OF 14aTi-1-11NS0i",J c-M!nnesotu 55,50 OFFICEU AT 37 WAGHINGT(`N A"FNUE WEST ENGINEER'S REPORT January 7, 1976 Mayor and Council City Engineer Michigan Street Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-04 Curb, gutter, bituminous surfacing and appurtenances from Burlington Northern Spurline to T. H. 7 Construction Cost $ 68,575 Engineering 6,857 Fiscal and Miscellaneous 6,857 Land Acquisition -0- Capitalized Interest 6,857 TOTAL $ 89,146 Assessable Cost $ 53,106 City Cost 36,040 TOTAL $ 89,146 Respectfully submitted, 6"'Uih submitted, r� Marlow V. Priebe I C I TY OF 11 Gi 1' S t. i, Awpgotu ss?so OFFICE:.; AT .37 WA:.,HINCT(--4 A','ENUE WEST ENGINEER'S REPORT DATE: January 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Dale Street Gentlemen: Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-05 Curb, gutter, bituminous surfacing and appurtenances from Linden Avenue to 300 feet North on West side. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 8,500 850 l!� -0- 850 $ 11,050 $ 8,150 2,900 $ 11.050 Respectfully submitted, ,WQ�1f-B Marlow V. Priebe I OF ,—M!iW190tc( 55350 OFFICEu AT 37 WA:1NINrT(`^0 A,fFNUE WEST ENGINEER'S REPORT DATE: January 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Lakewood Drive Improvement Project Gentlemen: I have studied the following areas and find that the proposes: project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 2A 1976 Project 76-06 Curb, gutter, bituminous surfacing and appurtenances from South City limits Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 70.000 7.000 --310-0-Q -0- 7,000 $ 91,000 Assessable Cost $ 74.400 City Cost 16.600 TOTAL $ 91.000 Respectfully submitted, Marlow V. Priebe '-M1(':1Pg0ta SS:19� OrFICE;, AT 37 1,%AL:N1NGTt"11 A --NUE WEST ENGINEER'S REPORT DATE: January 7. 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Craig Avenue Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-07 Curb, gutter, bituminous surfacing and appurtenances from Sunset Street to West Terminus Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL TOTAL $ 14.500 1.40 1.450 _ -0- _ 1.450 $ 18,850 $ 16,050 2,800 _ $ 18,850 Respectfully submitted, v. 5,),;A Marlow V. Priebe Ail'l1QS0fU 55250 OFFICEC3 AT 37 `NAL;H1Nf3T!`11 A`rENUE WEST ENGINEER'S REPORT DATE: January 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Sunset Street Gentlemen: Improvement Project I have studied the following areas and find that the proposee project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-08 Curb, gutter, bituminous surfacing and appurtenances from Laura Street to South Grade Road Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 41,000 4,100 4,100 -0- 4,100 $ 53,300 $ 26,150 27,150 $ 53.300 Respectfully submitted, Marlow V. Priebe DATE: TO: FROM: SUBJECT: Gentlemen: �'Lt'E+P�SOtU 55?�� OFFICES AT 37 WAL H1NGT('N A'%ENl4E WEST ENGINEER'S REPORT January 7, 1976 Mayor and Council City Engineer Neal Avenue Improvement Project I have studied the following areas and find that the proposes: project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-09 Curb, gutter, bituminous surfacing and appurtenances from Sunset Street to 400 feet West. Cdhstruction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL TOTAL $_ 19,000 1,900 11900 _ -0- 1,900 $ 24,700 $ 23,000 1,700 $ 24.700 Respectfully submitted, pccj� v - L?'ud-e Marlow V. Priebe DATE; TO: FROM: SUBJECT: Gentlemen: ENGINEER'S REPORT January 7, 1976 Mayor and Council City Engineer Jefferson Street Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-10 Curb, gutter, bituminous surfacing and appurtenances on East side from South City limits to existing curb and on West side from Century Avenue to existing curb. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 19,_00.0 1,900 1,900 -0- 1,900 $ _ 24,700 Assessable Cost $ 17,200 City Cost 7,500 TOTAL $___24.,700 Respectfully stibmitced, ram Z' P"� Marlow V. Priebe i ;�itsrspS�fcr �sz�� OFFICEt3 aT 3,' A—ENUE WEST ENGINEER'S REPORT January 7, 1976 Mayor and Council City Engineer Jefferson Street Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-10 Curb, gutter, bituminous surfacing and appurtenances on East side from South City limits to existing curb and on West side from Century Avenue to existing curb. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 19,_00.0 1,900 1,900 -0- 1,900 $ _ 24,700 Assessable Cost $ 17,200 City Cost 7,500 TOTAL $___24.,700 Respectfully stibmitced, ram Z' P"� Marlow V. Priebe i V I TY 0 L', 1-1 k-! ' F .L N S 0 Aimlesow >s"sD OFFICE:, AT 37 W,^-H1NCTf1N A"FNUE WEST ENGINEER'S REPORT DATE: January 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Rose Lane Gentlemen: Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-11 Bituminous Surfacing and appurtenances from Fifth Avenue, N.E. to South Terminus Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL TOTAL $ 25,000 2,500 2,500 -0- 2,500 $ 32,500 $ 30,250 2,250 $ 32.500 -- ---- -- Respectfully submit ted, Marlow V. Priebe Jli(';!''s"NU ss; OFFICE:., Ai 37 FNLJE WEST ENGINEER'S REPORT DATE: 14-nuary 7. 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Harrington Street _ Improvement Prcject Gentlemen: I have studied the following areas and find that the proposee project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February- 24, 1976 Project 76-12 Bituminous Surfacing and appurtenances from Linden Avenue to South Grade Road. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL TOTAL $ 37,000 3,700 3,700 -0- 3,700 _ $ 48,100 $ 23,900 �24 , 200 $.--48 ,100 Respectfully submitted, �/ rGu� 21 • �i� Marlow V. Priebe i �i 11' `_`k 0 F iii+E2PS0{U iS;=5J OFFICEU AT 37 WAt4HINGT('N A %ENUE WEST ENGINEER'S REPORT DATE: Janurary 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Church Street Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-13 Bituminous Surfacing and appurtenances from Linden Avenue to South Grade Road Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 37,000 3,700 3,700 -0- 3,700 $ 48,100 $ 23,900 24,200 _ $ 48,100 Respectfully submitted, /ia--4wvQv Marlow V. Priebe vVipllesotu 55�-o OFFICEU AT .37 WA4NINGTON A"ENUE WEST ENGINEER'S REPORT DATE: JamiaryT 1976 _ TO: Mayor and Council FROM: City Engineer SUBJECT: Clinton Avenue Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on _February 24, 1976 Project 76-14 Bituminous Surfacing and appurtenances from Merrill Street to Harr in_gto_ Street Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 14.000 1.400 _- 1,400 -0- 1,400 $ 18,200 $ 17.600 600 $ 1-8,200 _ Respectfully submitted, Marlow V. Priebe DATE: TO: FROM: SUBJECT: Gentlemen: C I T 'Y O F 1-1 �! T(,-. 1- i I N S 0 i'FT 'julliwesotu 553so OFFICES AT 37 WAG;HINGTPN A"ENUE WEST ENGINEER'S REPORT January 7, 1976 Mayor and Council City Engineer Sunset Strapt Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-15 Bituminous Surfacing and appurtenances from Linden Avenue to Laura Avenue Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 10.400 1.040 1,040 -0- 1,040 $ 13,520 Assessable Cost $ 6,420 City Cost 7.100 TOTAL $ 13,520 Respectfully submitted, x� 21, Marlow V. Priebe CITY OF �.v'I�C�.�r v-Mi4+.nPS0a 55-150 OFFICES AT 37 WAUHINGT('N A'IENUE WEST ENGINEER'S REPORT DATE: January 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Laura Avenue Gentlemen: Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Proj ect 76-16 Bituminous surfacing and appurtenances from Sunset Street to West Terminus Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 10,400 1,040 1,040 -0- - - 1,040 $ 13,520 $ 12,820 700 S 13.520 Respectfully submitted, Marlow V. Priebe C�ITY OF 1-10 "1" 1-1.i1NS0i 1 ott!ilNeSot I 5-5"50 OFFICES AT 37 WAi,HINGT(1n) A'IFNUE WEST ENGINEER'S REPORT DATE: January 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Sibley Avenue Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-17 Curb, gutter and appurtenances from Lakewood Drive to Roberts Road Construction Cost $ 4,900 :Engineering 490 Fiscal and Miscellaneous 490 :Land Acquisition -0- Capitalized Interest 490 TOTAL $__ 6,370 Assessable Cost $ 4,850 City Cost 1,520 TOTAL $_ 6,370 Respectfully submitted, Marlow V. Priebe t,/'Ui1111(TOtO 551550 OFFICES AT 37 WAL hINGTON A'7ENUE WEST ENGINEER'S REPORT DATE: January 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Sixth Avenue, N.E. Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-18 Curb, gutter and appurtenances from Bluff Street to East Terminus Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 9,700 970 970 -0- 970 $ 12,610 $ 10,110 2,500 $ 12,610 Respectfully submitted, Marlow V. Priebe CIA Iy YO F 1-1 l�'r{: _I I I 1 S 0 i 1 �,MIVAMW 55.150 OrFICES AT 37 WAt4HINGTON A"ENUE WEST ENGINEER'S REPORT DATE: January 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: School Road Gentlemen: Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-19 Watermain and appurtenances from Alan Street to Roberts Road Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL TOTAL $ 34,000 3,400 3,400 -0- 3,400 $ 44.1200 $ 22,100 22,100 $ 44,200 Respectfully submitted, Marlow V. Priebe i DATE: TO: FROM: it,ll00fU 55:5 OFFICES AT 37 WA:,HINGT('N A"ENUE WEST ENGINEER'S REPORT January 7, 1976 Mayor and Council City Engineer SUBJECT: Sunset Street Gentlemen: Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Proj ect 76!20 Watermain and appurtenances from Craig Avenue to South Grade Road Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 7,200 720 720 -0- 720 $ 9,360 $ 5,280 4,080 $ 9,360 _ Respectfully submitted, 21 ( Marlow V. Priebe CITY OF HUT(l"HINSO!"; A NINP900 55350 OFFICES AT 37 WA:,MINGTON A"ENUE WEST ENGINEER'S REPORT DATE: January 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Shady Ridge Road Improvement Project Water Treatment Plant and River Crossing Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-21 Sanitary sewer and appurtenances from Shady Ridge to 1,300' South; Water Treatment Plant and from 12" Trunk line to 21" Trunk line. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL $ 74,500 6,450 6,450 -0- 6,450 $ 93,850 Assessable Cost $ 23,400 City Cost 70,450 TOTAL $_ 93_,.850 Respectfully submitted, Marlow V. Priebe Ci .I rp 1 0 F 1-1 Lj rr t� .tj i N S V iN VV,iNT90ta 55350 OFFICES AT 37 WA;,HINGTOM A'IENUE WEST ENGINEER'S REPORT DATE: January 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Neal Avenue Gentlemen: Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-22 Sanitary sewer, watermain and appurtenances from Sunset Street to 400 feet West. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL TOTAL $ 18,000 UP&W( 1,800 -0- 1,800 $ 23,400 $ 21,100 2,300 $ 23,400 Respectfully submitted, Marlow V. Priebe i CITY OF HL!rrt_._kilNSUIN ANIAP900 55,150 OFFICES AT 37 WAL,HINGTON A'/ENUE WEST ENGINEER'S REPORT DATE: January 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Lakeview Lane Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-23 Sanitary sewer, watermain and appurtenances from Roberts Road to McDonald Drive Construction Cost $ 21,600 Engineering 2,160 Fiscal and Miscellaneous 2,160 Land Acquisition -0- Capitalized Interest 2,160 TOTAL $ 28,080 Assessable Cost $ 26,920 City Cost 1,160 TOTAL $ 28,080 Respectfully submitted, Marlow V. Priebe CITY OF ti W17C vlAinnesotu ss:�so OFFICES AT 37 WA:,HINGTC'N A'/ENVE WEST ENGINEER'S REPORT DATE: January 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Third Avenue, S.E. Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 24, 1976 Project 76-24 Sidewalk on the North side of Third Avenue S.E. from Hassan Street East to Alley. Construction Cost $ 800 Engineering 80 Fiscal and Miscellaneous 80 Land Acquisition -0- Capitalized Interest 80 TOTAL $ 1, 040 Assessable Cost $ 860 City Cost 180 TOTAL $ 1,040 Respectfully submitted, Marlow V. Priebe C .I T 'Y O F -H �, 'r t; .1-1 1 N S U 1'� J11PAP90W sszso OFFICES AT .37 WAL H1NGTnN A'tENUE WEST ENGINEER'S REPORT DATE: .TamiarT 7, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: Virgr Av mie, S.E. Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on . Vpbruary 24, 1976 Project _7 6--2-1- Sidewalk a) aJ L L a tL, Si V f First Avenue`S.R.rolefforon St t y�, l W rl �u.+d,,. a Rant to Alley Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL $ 1,000 100 100 -0- 100 $ 1,300 $ 1,075 225 $ 1,300 _� Respectfully submitted, Marlow V. Priebe PLANS AND SPECIFICATIONS FOR TWO POLICE SEDANS 1. BODY 1976 Model, four -door sedan Police production 2. COLOR White over black with all four doors to be painted white. 3. ENGINE -V8 318 cu. in., or over, displacement to develop 250 H.P. or over. 4. SEATS Seat assembly shall be heavy duty police type with heavy rear, back springs and frame, sponge rubber cushions padded, installed for maximum head room. 5. FLOOR MATS Heavy duty front and rear, to be rubber, 6. WHEELBASE Wheelbase of 111" to 118" 7. ELECTRICAL Heavy duty battery and 70 AMP alternator or higher Regulator to be of sufficient size to operate with 70 AMP alternator or higher. 8. HEATER Airflow hot water 9. TRANSMISSION (3 speed) automatic and positive traction differential. 10. TIRES Special Police tires to be heavy duty, over standard. Spare wheel including tire mounted. (Steel Belted Radial Tires Unacceptable) 11. SUSPENSION Heavy duty, over standard front and rear. 12. SPOT LIGHT Two spot lights. 4" sealed beam to be installed one on each side. 13. SPEEDOMETER Speedometer must be accurate within 2% at all speeds up to and including 100 miles per hour. 14. SPECIAL EQUIPMENT Two speed electric timed windshield wiper, oil 6 heat gauges and ammeter. Tinted windshield glass Rear window defroster (Wire type) To be equiped with power disc brakes Electric door locks front 6 rear 15. RADIATOR COOLING Shall be heavy duty -over standard, install fan SYSTEM shroud if necessary for adequate cooling. 16. RADIO A.M.-F.M. Push Button Radio 9F. ar PLANS AND SPECIFICATONS POLICE CAR (CONTINUED) 17. ACCESSORY EQUIPMENT Suppressor type spark plug ignition cable and entire car shall be shielded and bonded similar to standard production procedure when cars are equiped with car radio. Air conditioning Heavy duty, over standard shock absorbers, front and rear. Rear view mirror, day and night type Outside mirror to have remote control inside vehicle. Arm rest, front left and right side. Deck lid remote release. Power steering Trunk lite 18. DEALER'S OBLIGATION Install siren, police light console and gun mounts. 19. ALTERNATIVES Front bucket contoured seats 20. SERVICE Standard manufacturer's warranty service. 21. DELIVERY The car is to be delivered in first class operating condition with acceptance subject to Police Department inspection and approval. Complete payment will not be authorized until accepted. Price F.O.B. Hutchinson, Minnesota 55350. Delivery date to be agreed upon. NOTICE Bids shall be made on the basis of accepting as a trade-in, the City of Hutchinson's present police patrol cars, a 1973 4 -door Ford Custom, license 862-742 and a 1974 4 -door Ford Custom, license 862-709. These units to be traded in are available for inspection at the Police Department, City of Hutchinson, Minnesota. PLANS AND SPECIFICATIONS FOR SEDAN 1. BODY 1976 Model, Four Door Sedan 2. COLOR Standard color to be selected upon award 3. ENGINE V-8 Small V-8 (Such as Chevrolet Nova 305-2 or Valiant 318-2) Uses unleaded gasoline 4. WHEELBASE 111" to 118" 5. ELECTRICAL Heavy Duty Battery 6. TRANSMISSION Automatic 7. TIRES White sidewall 8. RADIO Push Button A.M.-F.M. 9. BRAKES Disc Brakes 10. SPECIAL EQUIPMENT Air Conditioning Tinted Windshield Cigarette Lighter Rear Window Defogger Mirror - Inside - Day/Night Outside - Remote Power Steering Power Brakes 11. SERVICE Standard Manufacturer's Warranty Service 12. DELIVERY The car is to be delivered in first class operating condition with acceptance subject to Police Department inspection and approval. Complete payment will not be authorized until accepted. Price F.O.B. Hutchinson, Minnesota 55350. Delivery date to be agreed upon. . 9F. PLANS AND SPECIFICATIONS FOR COMMUNITY SERVICE OFFICER'S VAN 1. BODY - 1976 1/2 Ton Cargo Van - Sliding Side Door with Window 2. COLOR - Standard Color to be chosen upon award 3. ENGINE - 6 cyclinder with 292 or higher displacement - Uses Unleaded Gasoline 4. SEATS - All vinyl standard driver and passenger contoured bucket seats 5. WHEELBASE - 110" to 124" Maximum overall length 187" 6. ELECTRICAL - Heavy duty battery 7. RADIO - A.M.-F.M. push button radio 8. SPOT LIGHT - One crowl or left hand pillar mounted 9. ACCESSORY EQUIPMENT - Power Steering, Automatic Transmission 10. MIRRORS - Both left and right outside frame mounted with minimum 6" x 10" mirror 11. SERVICE - Standard Manufactures Warranty Service 12. DELIVERY - The Van is to be delivered in first class operating condition with acceptance subject to inspection and approval by the City of Hutchinson. Complete payment will not be authorized until accepted Price F.O.B. Hutchinson, Minnesota 55350 Delivery date to be agreed upon. NOTICE Proposals will be received by the City of Hutchinson at City Hall, Hutchinson, Minnesota until 1:00 P.M., Tuesday, February 10, 1976 at which time they will be publicly opened and read aloud. Plans and Specifications are on file and may be obtained from the City Clerk at Hutchinson, Minnesota. Bid security in the amount of $100 shall accompany each bid. The City Council reserves the right to reject any or all bids and to waive any informalities or irregularities in bidding. TO COUNCIL: 1/13/76 Minnesota Pollution Control Agency (612) 296-7363 December 31, 1975 Mr. Finley E. Mix Wastewater Treatment Plant Operator 775 2nd Avenue S.W. Hutchinson, Minn. 55350 Dear Mr. Mix: The Minnesota Pollution Control Agency has sufficient evidence to believe cyanide is entering the South Fork of the Crow River through your treatment plant at levels high enough to cause fish kills and to violate our regulations. The results of a sampling program which lead to this conclusion are shown in the attached table. Dead fish were found in the River on some of the days samples were taken, and an examination of the values in the table will show that some of them are higher than the Minnesota Pollution Control Agency stream standard of .02 mg/l. Studies have shown that cyanide is acutely toxic to common fish from .05 to .2 mg/l. Many of the samples taken are in and above this range. It seems logical that the cyanide is coming from one of the industrial discharges to the Hutchinson sewer system. It is Minnesota Pollution Control Agency policy to deal with the Permittee, however, rather than looking through to the system user. Please submit within 30 the cyanide, the amount for either treating it help with this problem, in our Operations Unit. days, the name of the industry discharging and frequency of the discharge, and a plan or eliminating it. If you need any technical you may contact Don Perwien, 296-7209, Sincerely yours, Gary sen Compliance & Enforcement Section Division of Water Quality Attachment cc: Mayor D. J. Black U.S. EPA - Chicago, Minneapolis 1935 West County Road 132, Roseville, Minnesota 55113 Regional Offices • Duluth / Brainerd / Fergus Falls/ Marshall / Rochester/ Roseville 9c---� Equal Opportunity Employer • CYAN IDE. (mg/1) and ilovent)er 24. 1f�ita c h iri P n'� Samole Locations Tyne of-Samole Samnle Collection Dates _ Aug.26 Nov.6 Nov.17-18 Nov.24 1. State Highway #22 (main street) Stream <.005 <.001 <.001 bridge (directly below dam) r 2. Hutchinson Utilities Cooling water Effluent <.005 <.001 <.001 3. Culligan Soft Mater backwash Effluent <,001 operations 4. Second Avenue bridoe Stream <.005 (3/4 mile below dam) 5. AMOCO (Mid-America Dairymen) Effluent. <.005 <.001 .002 , cooling water E L 6. Hutchinson INTP •- after chlor. Effluent .141 0.03 .087 N before chlor. Effluent .040 �- Influent .015 1. Above Minnesota Mining Stream .092 .054 (1'2 miles below dam) 8. Minnesota Mining Effluent <.005 <.001 <.001 Magnetic Plant cooling water 9. Minnesota Minino Effluent <.005 <,005 .002 <.001 Tape plant cooling water j 10. At dead end extension of McLeod Stream 0.31 0.013 .012 1008 County 89 (3 mi. below dam) 11. State Iii nhway 22. bridge Stream = .015 ..006 (h miles below dam) i The LO!,)ER LIMIT OF DETECTABILITY was =Wpow .005 ppm on Auqust 26 and November 6v,.001 opm on November 17-18 and ilovent)er 24. 1f�ita c h iri P n'� TO COUNCIL January 9, 1976 Mr. Marlow Priebe City Engineer City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Priebe: 1/13/76 GERALD ALLEN, P.E. LAWRENCE BREiMHURST, P.E. This is in reference to the telephone conversation with you and Finley Mix on January 7, 1976 concerning a proposed wastewater survey at Hutchinson to determine the source of cyanide. SERCO proposes to collect samples of the influent and effluent at the municipal treatment plant and of the discharges from the two 3M Company plants and Hutchinson Manufacturing Company for three 24-hour periods. The samples will be collected at 15 minute -1 hour intervals and composited in equal volumes over each of the three 24-hour periods. In addition, the samples at the industrial locations may also be composited at shorter intervals of 8 hours each. The samples will be collected by automatic samplers and preserved for cyanide analysis at the time of collection. Each composite sample will be analyzed for total cyanide. It is also proposed that a pH recorder be placed in each of the three industrial sampling locations for one 24-hour period to continuously record the pH of the discharge. Grab samples from the Crow River will also be collected once each day above and below the city discharge. The grab samples will be preserved on location and analyzed for total cyanide. In addition, one sample per day from Hutchinson Manufacturing will be analyzed for the following heavy metals: cadmium, chromium, copper, lead, nickel, zinc and iron. SERCO will install the necessary equipment to collect the composite samples and record pH data at the described locations for three 24-hour periods, analyze the samples and prepare a report for an estimated charge of $2,200. SERCO will provide all necessary equipment and personnel, with the exception that it is assumed the city will supply one man to help in picking up and resetting the equipment on each day of the survey. 40PROVIDING A SANITARY ENGINEERING RESEARCH AND LABORATORY SERVICE TO . INDUSTRY, MUNICIPALITIES AND CONSULTING ENGINEERS 9G Mr. Marlow Priebe Page 2 All charges made by SERCO will be in accordance with the following rates for the work actually performed: Professional Engineer Engineer Technician Mileage - Truck Equipment Rental - Sampler - pH Recorder Materials Laboratory Analysis - Cyanide - Metals listed $38.50/hour 20.00/hour 15.00/hour .18/mile 10.00/day 5.00/day Cost + 100 27.00/sample 4.50 ea./sample Additional information will be obtained concerning the possibility of other industrial discharges at the beginning of the survey. If other sources of cyanide are discovered, the cost of sampling and analysis for these discharges will be above the estimated costs for the survey. After the source of the cyanide discharge has been determined, additional work to determine the exact quantities of cyanide discharged, methods of controlling toxic pollutants and other such related services may be necessary. All work performed by SERCO is under the direct supervision of a registered professional engineer with considerable experience in the sanitary engineering field. SERCO has performed these types of surveys at numerous locations for more than ten years throughout the midwest area. We are prepared to perform this survey as soon as authorization is received. If you have any questions or comments concerning this proposal, feel free to contact me at any time. Sincerely, SERCO LABORATORIES Lawrence H. Breimhurst, P.E. LHB/sk HUTCHINSON SAFETY COUNCIL FOR YOUR INFORMATION The Hutchinson Safety Council meeting was called to order by President Myron Johnson at 12:00 noon on January 5, 1976 at HAVTI. The meeting was opened with a silent table prayer. There were eight members and one visitor present. The minutes of the November meeting were approved. The treasurer's report was approved. Marlow Pilebe reported on the proposed road/street reconstruction in the area of the shopping center on Highway 15 South. The Safety Council was familiarized with the diagram and a discussion was held on the subject. A motion was made, seconded and carried that letters be sent to the state highway department, to the two state senators and two state representatives from our area regarding the "speed zoning" on Highway 15 South as well as gratitude for the asphalt shoulders on Highway 7 East. The council agreed that the bylaws should be reviewed and updated. This will be discussed at the neat Safety Council meeting. There being no further business, the meeting was adjourned. Reope tfully submitted, 4Lry Vd!: ec.-Treas. TREASURER'S REPORT lanae on hand 12/31/75. . . . . . . $ 95.64 Bills - Elem. School . . . . . . . . 1.95 (ditto, paper supplies) Balance on hand1/5/76. . . . . . . . . 93.69 _ SVr1tr5"1;J 014' , NN�yO STATE PLANNING AGENCY 100 CAPITOL SQUARE BUILDING 550 CEDAR STREETFOR YOUR INFORMATION 7Vf_ ST. PAUL, 55101 376 January 6, 1976 Mr. H. Eugene Hippe Executive Director Six East Regional Development Commission City Auditorium 311 West 6th Street Willmar, Minnesota 56201 RE: Hutchinson Transit Study Dear Mr. Hippe: I have reviewed your proposal to do a transit feasibility study in the Hutchinson area and find it adequate with the following exceptions. In Work Item III, I would like you to add a task that will develop a report that documents in narrative form all the decisions and actions up to the end of Task III. For this contract, it will not be necessary to have Task IV in the work program as it cannot be funded. As to funding, the agency will contribue up to $8,000 for Phases I, II, and III. That is all we have left in the budget for this fiscal year. Please let me know if you want to proceed with the study under these conditions. If you want to proceed, I will start the contract process which will take several weeks, so we should be considering a start-up date of at least February 1 or maybe February 15. Please do not hesitate calling if you have any comments or questions. Sincerely,./ Richard L. Brown Transportation Planning RLB:lw "AN EQUAL OPPORTUNITY FMPLOYCR" FOR YOUR INFORMATION ANDERSON, LIESER & THORSEN 1/13/76 CERTIFIED PUBLIC ACCOUNTANTS 1520 MIDWEST PLAZA BUILDING, 801 NICOLLET MALL MINNEAPOLIS, MINNESOTA 55402 LEONARD H. LIESER, C.P.A. RICHARD O. THORSEN, C.P.A. ROBERTS. CAMPBELL, C.P.A. ANDREW A. HANSON, C.P.A. CHARLES L. ROLANDO,JR., C.P.A. ROBERT L. LIESER, C.P.A. FLOYD J. LEHNE, C.P.A. DUDLEY R. JOHNSTON, C.P.A. Mr. Frank Fleetham City of Hutchinson Hutchinson, Minnesota 55350 Dear Frank: (612) 338-4214 MEMBER OF THE AMERICAN GROUP OF C.P.A. FIRMS WITH OFFICES IN PRINCIPAL CITIES January 8, 1975 Regarding our meeting on January 7, 1976, I would like to recap our conclusions on the various issues that were discussed. They are as follows: 1. Special assessment fund savings accounts - to be combined into a single account. Detail account balances are to be maintained on the city books by Roberta. 2. Special assessment fund checking accounts. - to be combined into a single account. Detail account balances are to be maintained on the city books by Roberta. 3. City Treasurer's savings account - A daily interest account for idle city funds will be established. This account will be a part of the monthly bank reconciliation of the city accounts and a detail general ledger account will not be established for this account. The interest from this account will be credited to the general fund. 4. Amounts available for next year's budget - defined as cash and investments less current obligations such as accounts payable and due to other funds as per the worksheet prepared for the General Fund. 5, Water and Sewer Fund - Amount available for debt retirement and capital outlay would be current assets less current liabilities ex- cluding any amounts relative to long-term debt. 6. Due to Other Funds: - The general fund should disburse to the following: Water and Sewer $17,293.51 Street Improvements Bonds of 196.8 7,000.00 Improvement Bonds of 1973 8,633.71 $32,297.22 Mr. Frank Fleetham January 8, 1976 7. Liquor Store Insurance - The General Fund should bill the liquor store for insurance as follows: Year Ended March 31, 1975 $1,000.00 Year Ended March 31, 1976 2,000.00 Total $3,000.00 If you have any questions about this matter, feel free to contact me. Very truly yours, ANDERSON, LIESER & THORSEN By C.P.A. RJO:mkm TKDATOLTZ, KING, DWALL, ANDERSON AND ASSOCIATES INCORPORATED M E N© R A N Q U V To: Mr an Fleetham Copies To: Mr. Clarence Simonowicz and Westly Hendrickson From: Mr. Terry Anderson Date : January 8 1976 Reference: Hutchinson Planning and Development Program - Land Use Distribution 1975 COMMISSION NO. 6444 FOR YOUR INFORMATION 1/13/76 or 1/20/76 The following information is a preliminary listing of statistics developed from the Existing Land Use Map and Survey (1975). The housing figures are based on dwelling structures counted in our windshield survey in November. Dwelling units occupying space in commercial buildings were not included in these figures. Dwelling units located in other building structures but not decernable from a visual survey were not included in these figures. HOUSING DISTRIBUTION Type Number of Units Percent Single Family (Including Farmsteds) 2,295 78% Two Family 80 3% Multiple Family 397 13016 Mobile Homes 179 6% Housing Totals 2,951 10070 Note: When the Land Use Survey was conducted in November, 1975, we found 1 two faimily dwelling and 22 single family dwellings for sale at that time. This would indicate that approximately 1% of the housing stock (within the Cities corporate limits) was available for purchase. MEMORANDUM Mr. Frank Fleetham January 8, 1976 Page Two HOUSING CONDITION Condition New or Sound Deteriorated (rehabilitable-minor repair) Delapitated (rehabilitable-major repair) Substandard Total Number of Units Percent 2, 811 96% 29 1% 39 1% 72 2% 2,951 100% Note: Housing condition was determined from our visual land use survey in November, 1975. Structures were classified according to their exterior condition. MILEAGE OF TRANSPORTATION ROUTES Type Miles State Highways 7 County State Aid Highways 4 County Highways 1 Local Streets, Roads, and Alleys 48 Railroad Tracks 5 TA:vlo McLeod County Highway Department Vincent A. Ryan, Highway Engineer Telephone 864-4413 Glencoe, Minnesota 55336 December 31, 1976 FOR YOUR INFORMATION 1/13/76 Mr. Marlow Priebe City Engineer City Hall Hutchinson, Minn. 55350 Dear Sir: At the regular scheduled McLeod County Board Meeting on December 23rd. 1975, the county board approved the 1976 Road Construction Program as presented by the County Highway Engineer. Included in the 1976 program is the participation by the county on Jefferson Street (CSAR No. 25) FAU No. 5932 from Sixth Avenue Southeast to Second Avenue Southeast and on Second Avenue (CSAH No. 25) FAU No. 5926 from Hassan Street to Jefferson Street. The participation is to be confined to the center 24 feet of the above described sections of CSAR No. 25 and the City of Hutchinson will let the contracts for the work and furnish the necessary engineering. VAR/dw Sincerely, 7,7Vincent A. Ryan, McLeod County Highway Engineer Mc!EDA rnUh1Y EOriat OPMRTUN": ;!jp!r EN SIX EfiST RE61ONflb DEUEbOPMENT COMMISSION CITY AUDITORIUM 311 WEST 6TH STREET WILLMAR, MINNESOTA 56201 PHONE: 612-235-8504 COMMISSION CHAIRMAN EXECUTIVE DIRECTOR REGIONAL PLANNERS Ernie Bullert H. Eugene Hippe, AIP Paul Borene Dick Carlstrom ' Wayne Thompson M E M O R A N D U M Date: January 5, 1976 FOR YOUR INFORMATION To: McLeod County Mayors 1/13/76 From:` H. Eugene Rippe, AIP RE: Appointment to Regional Development Commission The Six East Development Commission (RDC) has an opening for someone from McLeod County to represent municipalities. Your present representative, D. J. Black, recently was reelected as Mayor of Hutchinson and according to RDC bylaws, he must be reappointed as your representative in order to remain a member of the RDC. A meeting has been scheduled for 7:30 p.m. on Wednesday, January 14, 1976 in the Council Room of the Hutchinson City Hall for the purpose of selecting a representative for McLeod County municipalities. Use the police entrance to enter the building. Please send an authorized representative if you are unable to attend. This should be an excellent opportunity to discuss what the RDC is doing and how it can be of assistance to your community. i r f AGENDA COALI T i0t1 OF OUTSTATE CITIES JANUARY 23, 1976 MORRIS - SUNWOOD INN 10:00 a.m. FOR YOUR INFORMATION 1/13/76 1. CALL TO ORDER 2. 'WELCOXE TO MORRIS 3. MINIL!TES - NOVEMBER 5 MEETING 4. TREASURER'S REPORT 5. RESPONSE TO REVENUE SHARING RESOLUTION 6. GUEST SPEAKER a. Bill Anderson, State Building Inspector, will speak about the new Energy Sections to the State Building Code. 7. LEAGUE MATTERS 8. NOMINATING COMMIitEE REPORT 9. ELECTION OF OFFICERS 10. OTHER ITEMS 11. LUNCH 12. ADJOURNMENT NOTE: Meeting was changed to January 23. A snow date will be in St. Paul on January 30. The place will be announced on Monday, January 26. -L_ i MIND OF CROW RIVER REGIONAL LIB Y BOARD FOR YOUR INFORMATION December 8, 1975 1/13/76 The Crow River Regional Library Board met at the Litchfield Community Building Council Room on Monday, December 8, 1975, at 7:30 P.M. Present: Mrs. Bea Thompson, Litchfield Rev. Duane Grage, Litchfield Mrs. Joan Reckdahl, Grove City Mr. Harry Swanson, Cosmos Mrs. Alyce Gandrud, Sunburg Mr. Clarence Lund, Lake Lillian Mr.•Leif Fostervold, Spicer Mrs. Allan Buchanan, Willmar Mr. LeRoy Sanders, Willmar Mr. Ralph Bergstrom, Hutchinson Mr. Howard Hoese, Glencoe Mr. Burton Sundberg, Willmar Mrs. Kathy Matson, Litchfield Absent: Rev. Allan Gardner, Dassel Mrs. Richard Bock, Brownton Mr. Howard Christensen, Hutchinson Mr. John Horrocks, Hutchinson Mr. Floyd Sneer, Winsted Appointments have not been made to fill the Mrs. Curtis -Erickson and Mrs. John Berglund. Representing Litchfield it Litchfield " Meeker County it Meeker County if Kandiyohi County " Kandiyohi County " Kandiyohi County " Willmar rr Willmar " Hutchinson " Glencoe Director, CRRL Assistant Director, CRRL Representing Meeker County " McLeod County It McLeod County it Hutchinson " McLeod County vacancies of Board Members. Prior to the meeting, the Chairperson was presented a gavel set which had been made by Mr. Fostervold. The meeting was called to order by Chairperson, Bea Thompson. The following two corrections were noted in the Secretary's report under New Business: Line 20 --change from Moved by Mr. Fostervold to Second by Mr. Fostervold. Line 22 should read: approached by Chippewa County library board and not 6w. Airs. Buchanan moved the minutes be approved and filed as corrected. Second by -Mrs. Gandrud. Motion carried. Mr. Lund moved, second by Mrs. Gandrud that the treasurer's report be accepted and filed. Motion carried. Mr. Sundberg gave his monthly report and also handed out the Bookmobile Schedule beginning January 1, 1976. One new stop has been added and two stops have been dropped for the winter months. It was noted that the Winsted branch had opened for business on December 1, 1975, and Open House was held there on December 6th. Mrs. Matson also reported that she and Mrs. Shirley Wicklund, staff member from the Willmar Library had attended the MLA Convention on November 13 and 14. It was noted that there will be Regional meetings in 1976 pertaining to the Public Library Assistance Act. Mr. Sundberg presented the report on the new Bookmobile and also noted that an Autograph Party had been held in the Willmar Library the week of November 17th. This was in regard to Mr. Robert Knigge's book and record "Silver Spurs", which is a brand new Christmas book. The bills were presented for payment. Mr. Fostervold noted the following change;: Page 2 -The first entry No. 033,to Mary L. Henke for $113.25 should be deleted and the following entry to Mary L. Henke dated December 9 with check No.00682 for $105.99 is the correct entry. Mr. Fostervold then moved the bills be paid. Mrs. Buchanan seconded the motion. Motion carried. Mr. Sanders presented the report of the committee on staff policies and affirmative action dated November 8, 19?5; and a copy of the Affirmative Action Program for CRRL. After some discussion, Mr. Sanders moved, second by Mr. Bergstrom that action on this Report be tabled until the January meeting so each Board member could study the Report. Motion carried. "48 COMMUNICATIONS: a. The December 4th Weekly Production Report on the Bookmobile was presented to the Board. D. Crow River Regional Library has applied for the free Bicentennial Resource package, ($50.00 value). c. Mr. Sundberg had called Al Lewis at OPLIC regarding the establishment grant of $16,271.00 and when we were to receive our second quarter payment. Mr. Lewis indicated we would receive one or both checks in the next two weeks., d. A'letter had been received from Mutual Insurance requesting names of customers using books on sales, etc. and Mr. Sundberg and the Board felt we could not and should not send them any names of any library customers. e. Mr. Floyd Sneer of Winsted has been appointed to the Board to replace - Mrs. Kenney. f. Mrs. John Berglund has resigned from the CRRL Board because of her work. Mrs. Reckdahl moved, second by Mr. Fostervold that the secretary send a letter of thanks to Mrs. Berglund for her years of service on the Board. Motion carried. UNFINISHED BUSINESS: a. Further Regional Library Development in Region'Vl--�-A Memo to the governing bodies of the CRRL Regional Development Offices -of 6E & 6W was presented to the Board. An information sheet for Regional Planning in Region VI dated 11/24,75 and a Proposed -Only Region VI Library System Chart of Control was also presented to the Board. Mr. Sundberg had met with the Chippewa County Library Board and presented this information to them. Mr. Sundberg reported that Montevideo - Chippewa is working on their own regional system for 6W now. Mr. Sundberg stated that a concern of theirs was they wanted equal representation on a combineicl Library Board. This, however, would have to be based on population of each participating area such as the CRRL Board currently is. b. Review of the book selection policy of CRRL will be presented in January or -February, NEW BUSINESS: a. Mr. Sundberg recommended rdoving the 1975 Bookmobile Amortization Fund of $6,000.00 to the year's end balance of the Bookmobile Purchase amount, rather than cashing in the Bookmobile Fund CD's. Attached to this report is the Appropriations and Expenditure Report for December of.1975 which indicated the areas overspent, carry over, etc. It was also recommended the assigning of certain end of the year funds from the 1975 Budget to the 1976 Budget in order to have it properly set up for the computerized bookkeeping system. Mr. Sundberg also presented Highlights of the Fair Labor Standards Act Amendments of 1974 regarding Minimum Wage. OPLIC strongly recommends we comply with Federal Regulations on Minimum Wage. This would affect the student help ages 16-19 whose salaries range from $1.75 to 32.10 currently.. Their salaries would all be $2.20 per hour as of January 1, 1976, if we complied with the Federal Regulations. Mr. Sanders moved we accept the Budget changes as suggested by Director Sundberg in his Appropriations and Expenditure Report of December 1975• Mrs. Reckdahl seconded the motion. Motion carried. The $5,000.00 assigned to Salaries would include the $2.20 Minimum Wage change effective January 11 1976. b. Book Catalog: The Director and Assistant Director are looking into the cost, etc. of changing from our current card catalog system to that of book catalogs." Because of the high cost initially to set up a book catalog, they will also look into what additional funds would be available to initiate such a system. This will be presented to the Board at a later date.. Meeting adjourned. Respectfully submitted, Jeanette Buchanan, Secretary FOR YOUR INFORMATION MINUTES OF CITY OF HUTCHINSON EMPLOYEE'S SAFETY COMMITTEE MEETING DECEMBER 22, 1975 The Regular Meeting of the Month for the Hutchinson City Employee's Safety Committee was held at 1 P.M. in the Council Chambers at City Hall on Monday, December 22, 1975. Roll Call was taken. Present were: Acting Chairman James Haasl, - Police Department; Secretary Nancy Degn, Clerical; Earl Alsleben, Street Department; Jim Brodd, Park Department; Clyde Drahos, Water and Sewer Departments; Calmer Rice, Engineering Department, and Frank Fleetham, Administrative Assistant. Absent Were: Wesley Greve, Fire Department; and Mike Burich, Liquor Department. Minutes of the November 13, 1975 meeting were reviewed and approved by the Committee. Discussion was held over a period of time during the meeting on each representative making a periodic inspection (monthly) of his working area. Two forms were handed out - one was much fuller in detail, covering many more areas, the other was very condensed. The Committee agreed to use the Inspection form with more detail; it was agreed to add a blank sheet to this form for additions. Members agreed that Fire Extinguishers, Flammable Fluids, etc., be checked by the Fire Marshall, and wiring by the Electrical Inspector. After doing some checking on price quotations, etc., for Safety Tags, the Committee feels that it would be much cheaper to purchase our own supplies and construct them ourselves. The tags will state both "DO NOT START" and "DEFECTIVE EQUIPMENT", these will be tied to a piece of equipment if it is in disorder. No major or minor accidents were reported for the month of November. The Safety Manual has been typed up and as soon as it has been proofed for typegraphical errors, the manual will be printed up and handed out to the City Employee's. A short discussion was held concerning Safety Classes for the Employee's and Supervisors. More on this subject will be aiscussed at a later date. Our next Meeting is scheduled for Monday, January 19th, 1976 at 1 P.M. in the Council Chambers, City Hall. The Regular Meeting of the -Month adjourned at.2 P.M. Nancy Degn Secretary cam-'' �j OIYI.ION OI PUBLICATIONS. CENTRAL SERVIC= Dear Sir: R YOUR 7ORMATION 1/13/76 66789,,0� Mai. �2 $ N STATE OF MINNESOTA � � DEPARTMENT OF ADMINISTRATION � SAINT PAUL �9�, B1 December, 1975 s`�'0ZEZZ-1 A 1975 Supplement to Minnesota Statutes, 1974, is now available. The publication includes the general and permanent laws enacted during the 1975 legislative session. The regular set of four volumes of Minnesota Statutes will NOT be printed for 1975 but will be printed following the 1976 legislative session. This edition must be used in conjunction with the four volume set of 1974 -Statutes. Sale and distribution, under direction of the Revisor of Statutes, are regulated by law and price is $35.00 for the buckram -bound copies and $30.00 for paperbacks. All sales subject to the 4% sales tax where applicable. Orders are processed through the Documents Section, Department of ' Administration. City, county, state and federal offices, public schools, public libraries and state universities may submit official purchase cyders and be billed. Please confer with your purchasing department be- fore ordering to avoid duplication with backorders already received. PREPAYMENT is required in all other circumstances. The handy coupon below may be mailed with your check or money order. If you find it more convenient, please come to the Documents Section sales office, 140 Centennial Building, 658 Cedar Street in the Capitol Complex and buy them at the counter. Hours are from 7:30 a.m. to 4:30 p.m., Monday through Friday. Supply is limited and no reprint is anticipated. We suggest you act on this immediately. Sincerely, Eda Staudenmaier, Chief DOCUMENTS SECTION Department of Administration Mail to: State of Minnesota, Documents Section (Minnesota Residents add 140 Centennial Building 4% Sales Tax) St. Paul, Minnesota 55155 Please send me 'copies of the 1975 Statutes Supplement at $ My check for $ is enclosed. ( NAME) (ADDRESS) (CITY) XZIP CODE)