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cp03-23-1976 cAGENDA RRC;ULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 23, 1976 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend Manley Swarthout 3. Consideration of the Minutes of the regular meeting of February 25, 1976, special meeting of February 25, 1976, special meeting of March 4, 1976, and the regular meeting of March 9, 1976 Action - Motion to approve - Motion to approve as amended 4. Public Hearings (a) Considering a Proposed Amendment to Ordinance No. 560 modifying Waterworks and Sewer Departments - Rates and Charges Action - Motion to close hearing Motion to reject amendment Motion to waive first reading and set second reading for April 13th of an ordinance amending Ordinance No. 560 modifying Waterworks and Sewer Departments - Rates and Charges , 5. Communications, Requests and Petitions (a) Request of Hutch Youth Hockey Association to Address the City Council Action - 6. Resolutions and Ordinances (a) Ordinance No. 5/76 - Ordinance Amending Section 7.02 Entitled Fiscal Years of Chapter VII of the City Charter City of Hutchinson, Relating to Taxation and Finances Action - Motion to waive second reading and adopt Ordinance No. 502 (b) Ordinance No. 6/76 - Ordinance Amending Section 11.09 Entitled Fiscal Years of Chapter XI of the City Charter, City of Hutchinson, Relating to Public Ownership and -Operation of Utilities Action - Motion to waive second reading and adopt Ordinance No. 503 Council agenda, March 23, 1976 (c) Resolution No. 5664 - Approving Securities for First National Bank of Minneapolis of Minneapolis, Minnesota Action - Motion to waive reading and adopt resolution 7. Reports of Officers, Boards and Commissions (a) Minutes of the Burns Manor Nursing Home Board Meeting dated February 18, 1976 Action - Order by Mayor received for filing 8. Unfinished Business t (a) Discussion concerning Hutchinson Animal Shelter Action - 9. New Business (a) Request of Temple Crusaders to have Fire Truck, Rescue Truck and Ambulance present at the Hutchinson Airport on June 6th Action - Motion to reject - Motion to authorize Fire Department to have vehicles present and request the Hutchinson Hospital to have an ambulance present (b) Recommendation of Administrative Assistant regarding Reorganization of City Maintenance Departments Action - (c) Consideration of Applications for Renewal of Club Liquor Licenses Action - Motion to reject - Motion to approve applications and authorize issuance of licenses (d) Consideration of Applications for Renewal of Liquor Licenses Action - Motion to reject - Motion to approve applications and authorize issuance of licenses (e) Consideration of Request for Conditional Use Permit from Farmer's Elevator Association and favorable recommendation of Planning Commission Action - Motion to reject - Motion to authorize issuance of Conditional Use Permit - 2 - A Council agenda, March 23, 1976 (f) Consideration of Request for Conditional Use Permit from Hutchinson Utilities Commission and favorable recommendation of Planning Commission Action - Motion to reject - Motion to authorize issuance of Conditional Use Permit (g) Consideration of Request for Vacation of Easement by Mr. Emmit McCormick and favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading and set second reading for April 13th of an ordinance vacating said easement (h) Consideration of Request for Annexation - Robb Toteshek and Crow River Country Club and favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution requesting the State Municipal Commision to hold hearing on said request (i) Consideration of Cost Estimate for School Road Bridge Borings Action - (j) Consideration of Setting Special Council Meeting for March 30, 1976 Action - Motion to set special meeting for March 30, 1976 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment - 3 - AGENDA ADDITION REGULAR MEETING-HUTCHINSON CITY COUNCIL TUESDAY, MARCH 23, 1976 5. COMMUNICATIONS REQUESTS AND PETITIONS (a) The Association has withdrawn their request to address the Council at this time 9. NEW BUSINESS (k) Consideration of Burial Site for Bicentennial Time Capsule Action - Notion to order filed - Motion to designate burial site MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, FEBRUARY 25, 1976 I. CALL TO ORDER Mayor Black called the meeting to order at 8:06 P.M. Members present: Aldermen Westlund, Lueneburg, Haag, and Peterson. Members absent: None. Also present: Administrative Assistant Fleetham, City Attorney Schantzen, and City Engineer Priebe. 2. INVOCATION Due to the absense of Reverend Howard Jones the Invocation was dispensed with. 3. MINUTES The minutes of the regular meeting of February 10, 1976 and the special meeting of February 19, 1976 were reviewed. Mayor Black then entertained a motion that the minutes be approved. Motion carried unanimously. 4. PUBLIC HEARING (a) 8:00 P.M. - CONSIDERATION OF 1976 IMPROVEMENT PROJECTS At 8:06 P.M. Mayor Black declared the hearing open on the 1976 Improvement Projects as duly advertised with the reading of Publication No. 1751. Mayor Black gave an explanation of the Street Improvement System and also, what a M.S.A. Street is and the method of payment for said streets. He also explained the assessment payment procedure and the deffered assessment program for the Elderly. The following were present to be heard regarding the proposed improvements: Project No. 76-02 - Curb, Gutter, Bituminous Surfacing, and Appurtenances Mayor Black gave an explanation of M.S.A. Streets and the construction of this type of street. Richard Carlson 574 Jefferson Vernon Larson 592 Jefferson St. - Inquired what amount of surfacing on Jefferson Street would be paid for by the residents. Inquired if there was a hearing on the 1975 Improvement Projects. - Inquired what the front footage costs are for the 1975 Sanitary and Storm Sewer Projects. Council minutes, February 25, 1976 Project 76-03 - Curb and Gutter, Bituminous Surfacing, and Appurtenances Norman Pendergast 133 - 2nd Avenue S.E. - Inquired what the cost difference is between a 9 and a 5 ton road. Inquired if it is necessary to put a 9 ton road in a repidental area. Inquired if there is a business establishment in this residental area, do they pay for a 9 ton street. Inquired if the existing curb and gutter is in the right location would it have to be removed. Ed Hoffman - Inquired what type of road would 430 Glen N. be constructed, and the approximate construction costs. He further requested that the curb and gutter be constructed at the sidewalk to allow for diagonal parking. Project 76-04 - Curb, Gutter, Bituminous Surfacing, and Appurtenances Mayor Black acknowledged'a letter from Northland Beverage in favor of the project. Project 76-05 - Curb, Gutter, Bituminous Surfacing and Appurtenances Wes Wagner - Stated that he was not against 744 Dale the project but needed some time between projects since this is the third consecutive year for projects. Project 76-06 - Curb, Gutter, Bituminous Surfacing and Appurtenances Ed Hoffman 430 Glen N. James Haasl 535 Lakewood Drive -2- - Inquired as to the exact location of the project. - Inquired when the connecting roads would be completed. Inquired what the construction cost would be. Stated they already have assessments for water and sewer and now would be assessed for this improvement. Council minutes, February 25, 1976 Project 76-07, 76-08 and 76-09 - Curb, Gutter, Bituminous Surfacing and Appurtenances Don Lickfelt - Questioned the assessment procedure 315 Griffin on a corner lot and the construction cost per front foot. Richard Larson - Stated he favored the project. Route 3 Stated that he was lead to believe that all lots will be considered equally and not assessed on a front footage basis. Project 76-10 - Curb, Gutter, Bituminous Surfacing and Appurtenances Carl Fratzke - Questioned how much of the street 1148 S. Jefferson would be redone and the approximate cost. Mrs. Laurence Mattsfield - Inquired what the construction costs 146 - 5th Avenue S.E. are for curb and gutter and bituminous surfacing. Richard Larson - Requested a cost comparison between Route 3 the 1974 and the proposed 1976 projects. Mrs. Laurence Mattsfield - Inquired if the residents would have 146 - 5th Avenue S.E. to pay for the appurtenances on a County Road. Richard Larson - Inquired that when the projects are Route 3 bid, does the City get a firm quote from the contractor. Mr. Ed Hoffman - Inquired what the construction cost 430 Glen Street No. would be for Project 76-03. Project 76-11 - Bituminous Surfacing and Appurtenances Mrs. Otto Stewart - Inquired why in new developments, 425 Rose Lane the assessments are made according to lots rather than on a front foot basis. Inquired if there is anything that could be done to revoke a Subdivision Agreement. Inquired why other property owners will have to pay the assessment for a property owner with a corner lot. -3- Council minutes, February 25, 1976 Mr. Lyle Burge 440 Rose Lane - Stated there is no need for the street at this time. Project 76-12 - Bituminous Surfacing and Appurtenances No one present to be heard. Project 76-13 - Bituminous Surfacing and Appurtenances Leslie Elder 834 Church Street Mr. Richard Larson Route 3 Mr. John Dickenson - Stated he favored the project and inquired when street lights would be installed in that area. Inquired how the Council decides which projects to continue and which to drop. - Requested that trees be planted in the Sunset Street and Craig Avenue area. - Requested that the project be completed. Project 76-14 - Bituminous Surfacing and Appurtenances No one present to be heard. Project 76-15 - Bituminous Surfacing and Appurtenances No one present to be heard. Project 76-16 - Bituminous Surfacing and Appurtenances No one present to be heard. Project 76-17 - Curb, Gutter and Appurtenances No one present to be heard. Project 76-18 - Curb, Gutter and Appurtenances Alvin Exted - Opposed the project. Stated he felt Route 1 the street is in fine condition now. Silver Lake, MN Project 76-19 - Watermain and Appurtenances No one present to be heard. Project 76-20 - Watermain and Appurtenances Richard Larson Route 3 -4- - Favored the project. Council minutes, February 25, 1976 Project 76-21 - Sanitary Sewer and Appurtenances Don Peterson Jefferson St. S. Tim Krasen 555 Lyndale John Miller Shady Ridge - Favored the project. - Favored the project. - Favored the project. Project 76-22 - Sanitary Sewer, Watermain and Appurtenances Richard Larson Route 3 - Favored the project. Project 76-23 - Sanitary Sewer, Watermain and Appurtenances It was noted said project was requested by the property owner. Project 76-24 - Sidewalk No one was present to be heard. Project 76-25 - Sidewalk No one was present to be heard. Richard Larson - Inquired if any of the projects requested, could be deleted. Mayor Black declared a five minute recess at 9:25 P.M. At 9:32 P.M. Mayor Black reconvened the meeting. There being no one else present wishing to be heard,regarding the proposed 1976 Improvement Projects, Mayor Black entertained a motion that the hearing be closed at 9:32 P.M. Alderman Westlund so moved, Alderman Lueneburg seconded the motion and it carried unanimously. After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson to delete the following projects from the 1976 Improvement Projects: PROJECT NO. STREET FROM TO 76-05 West side of Dale Street Linden Avenue 300 feet North 76-10 Jefferson Street on'East side from South City Limits to existing Curb and on West side from Century Avenue to existing Curb by construction of curb, gutter, bituminous surfacing and appurtenances 76-11 Rose Lane Fifth Avenue, N.E. South Terminus -5- Council minutes, February 25, 1976 by construction of bituminous surfacing and appurtenances. It was then moved by Alderman Westlund seconded by Alderman Peterson, to waive reading and adopt Resolution Nos. 5642 through 5662, entitled, Ordering Improvement and Preparation of Plans. The following voted "aye": Alderman Westlund, Lueneburg, Haag and Peterson and Mayor Black. The following vote "nay" None. Motion carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 7/76 - REPEALING SECTION 530 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED ELECTRICAL PERMIT FEES It was moved by Alderman Haag, seconded by Alderman Lueneburg to waive second reading and adopt Ordinance No. 497, entitled, Repealing Section 530 of the 1974 Ordinance Code of the City of Hutchinson, entitled, Electrical Permit Fees. Motion carried unanimously. (b) ORDINANCE NO. 8/76 - REPEALING SECTION 305 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED ELECTRICAL CODE ADMINISTRATION. It was moved by Alderman Westlund, seconded by Alderman Lueneburg, to waive second reading and adopt Ordinance No. 498 entitled, Repealing Section 305 of the 1974 Ordinance Code of the City of Hutchinson, entitled Electrical Code Administration. Motion carried unanimously. (c) ORDINANCE NO. 4/76 - AMENDING ORDINANCE NO. 464, SECTION 6.05 RELATIVE TO VARIANCES It was moved by Alderman Lueneburg, seconded by Alderman Peterson, to waive first reading and set second reading for March 9, 1976 of Ordinance No. 4/76, entitled Amending Ordinance No. 464, Zoning Regulations of the City of Hutchinson, Section 6.05, Relative to Variances. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BURNS MANOR NURSING HOME BOARD OF DIRECTOR'S MEETING MINUTES DATED JANUARY 13, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (b) MINUTES OF THE HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTOR'S MEETING DATED JANUARY 20, 1976 AND FEBRUARY 6, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. -6- Council minutes, February 25, 1976 8. UNFINISHED BUSINESS (a) REQUEST FOR NON -INTOXICATING MALT LIQUOR LICENSE - CARL PETERSON (DEFERRED FROM FEBRUARY 10, 1976) It was noted said application was approved by Chief O'Borsky. It was then moved by Alderman Lueneburg, seconded by Alderman 'Haag that the application be approved and the permit be granted. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF PROPOSED AMENDMENT TO ORDINANCE NO. 560 MODIFYING WATERWORKS AND SEWER DEPARTMENTS - RATES AND CHARGES After discussion, it was moved by Alderman Peterson, seconded by Alderman Lueneburg to set public hearing to consider the Proposed Amendment for March 23, 1976. Motion carried unanimously. (b) CONSIDERATION OF REQUEST TO VACATE A PORTION OF SUPERIOR STREET AND FAVORABLE RECOMMENDATION OF THE PLANNING COMMISSION After discussion, it was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive first reading and set second reading for March 9, 1976 of Ordinance No. 10/76, entitled, An Ordinance to Vacate a Portion of Superior Street. Motion carried unanimously. (c) CONSIDERATION OF RECOMMENDATION OF THE PLANNING COMMISSION THAT THE PARKS AND PLAYGROUNDS CONTRIBUTION SCHEDULE BE MODIFIED Alderman Lueneburg stated the reason on which they based their decision. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag to accept the recommendation of the Planning Commission and adopt the Contribution Schedule as presented. Motion carried unanimously. (d) APPOINTMENTS TO BOARDS AND COMMISSIONS (a) Burns Manor Nursing Home Board Mayor Black then reappointed Mr. Les Linder to the Board for a full five year term upon Council ratification. Adlerman Westlund moved to ratify said appointment. Alderman Lueneburg seconded the motion and it carried unanimously. Mayor Black informed that Mr. Myron Johnson's 8 year term expires on March 25, 1976. It was then moved by Alderman Westlund, seconded by Alderman Haag,to waive reading and adopt Resolution No. 5641, entitled Resolution of Appreciation - Myron Johnson. Motion carried unanimously. -7- Council minutes, February 25, 1976 Mayor Black then appointed Mr. Elred Miller to the Board to fill the unexpired term of Myron Johnson upon Council ratification. Alderman Westlund moved to ratify said appointment. Alderman Haag seconded the motion and it carried unanimously. (b) CATV Advisory Board Mayor Black -informed the Chairman of the Board is surveying possible members and will submit a recommendation to the Council. (e) CONSIDERAITON OF ORDINANCE ADOPTING THE MINNESOTA UNIFORM FIRE CODE Discussion was held on the advantages of having this ordinance in effect for the City. After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund to waive first reading and set second reading for March 9, 1976 of Ordinance No. 9/76 entitled, Ordinance Amending Section 310 of the 1974 Ordinance Code of the City of Hutchinson, entitled Fire Prevention Code Adopted by Reference. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE. ASSISTANT 1. Stated that the City Long Range Water Plan call for an addition to the Water Treatment Plant in 1979. He further stated that there new Federal Funding Programs being drafted, but if the project is not ready to being construction within 90 days after federal funding is available, we will not be eligible for fuAdingt He stated if the Council desired to go ahead, the first step would be to update the 1969 Water Study. After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund, to proceed with the updating of the 1969 Water Study with expenditures not to exceed $2,000. Motion carried -unanimously. 2. Alderman Westlund and Administrative Assistant Fleetham reviewed the present Liquor Store salaries and procedures. After discussion, Mayor Black entertained a motion to adopt the proposal as presented by Alderman Westlund. Alderman Westlund so moved. Alderman Lueneburg seconded the motion and it carried unanimously. 3. Reminded of the March 17th meeting on the Airport Master Plan. 4. Reviewed the Second Avenue Street Lighting. He stated that the trees along the Avenue would be trimmed and he had received a proposal from the Utilities Commission to convert the present light standards to pressurized sodium at a cost of approximately $200 per standard. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag, to authorize the expenditure to install pressurized sodium lights on Second Avenue. Motion carried unanimously. U IV r Council minutes, February 25, 1976 5. Informed he had discussed with the Utilities Commission personnel a possible street lighting plan for the South Grade Road Area. 6. Discussion was held on a letter received from Burlington Northern offering to sell the property of the Wye Track area adjacent to Riverside Park for $10,000. It was the concensus of the Council that $10,000 was too high of a price for said property and directed the Administrative Assistant to continue negotiations for a possible yearly lease on the property. 7. Reminded of the Fire and Construction Code Seminar to be held Thursday, Februar, 26, 1976 aL the Crow River Country Club. (b) COMMUNICATIONS FROM MAYOR BLACK 1. Reminded of the City Council - Department Head Meeting on Thursday, February 26, 1976 at 8:00 A.M. (c) COMMUNICATIONS FROM CITY ATTORNEY SCHANTZEN 1. Reviewed the status of the Bridge condemnation preceedings in regards to the South Bridge approach right-of-way. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5663, entitled, Authorizing Purchase of Dobratz Property for Bridge Approaches. Motion carried unanimously. (d) COMMUNICATIONS FORM CITY ENGINEER PRIEBE 1. City Engineer Priebe reviewed the possible utilities extensions in the area of the Crow River Country Club and the Industrial Park. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS On motion by Alderman Haag, seconded by Alderman Peterson, to approve the claims and authorize payment from their approporiate accounts. Motion carried unanimously. 12. ADJOURNMENT There bing no further discussion, the meeting was declared adjourned at 10:55 P.M. on motion by Alderman Lueneburg, seconded by Alderman Haag, and carried unanimously. &Z MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, FEBRUARY 25, 1976 1. Mayor Black called the meeting to order at the hour of 7:10 P.M. Members present: Aldermen Westlund, Lueneburg, Haag, and Peterson in addition to Mayor Black. Members absent: None. Also present: Administrative Assistant Fleetham, City Attorney Schantzen, and City Engineer Priebe. 2. Mr. Duane Buske, Mr. Arlie Schelecht, and other members of the Hutch Elks, Inc. were present and requested the Council outline the require- ments for a variance. They reviewed their proposed intensification of the use of their building. 3. After discussion, it was the concensus of the Council that the Elks request is not within the requirements of the variance procedures, therefore the request would have to be denied, but they urged the Elks to continue researching their problem for a possible solution. 4. There being no further discussion,_ the meeting was declared adjourned at 7:58 P.M. C3 - MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, MARCH 4, 1976 1. Vice Chairman Westlund called the meeting to order at 8:10 A.M. Members present: Aldermen Lueneburg, Peterson, and Haag in addition to Vice Chairman Westlund. Members absent: Mayor Black Also present: Administrative Assistant Fleetham 2. Discussion was held on the federation of the Police Department employees. Administrative Assistant Fleetham requested authorization to consult with the League's Labor Relations Consultant. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Peterson to authorize consultation with the League's Labor Relations Consultant. Motion carried unanimously. 3. Administrative Assistant Fleetham stated that the City is required to advertise ,a notice of opportunity for public hearing on those improvement projects in which federal aid urban funds are used in the construction of the projects. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag to authorize publication of notice of opportunity for public hearing for the reqular meeting of April 13, 1975. Motion carried unanimously. 4. Discussion was held on the new animal control facility. Administrative Assistant Fleetham informed the Council that in approximately one year the Hutch -Stewart Veterinary Clinic will be building a new facility and at that time the Council could contract with them for the use of their spaces for dog impoundment. He further stated that as a short term solution, it is the recommendation of the Staff that the Old Filter Plant be used temporarily as the Dog Pound. It was the concensus of the Council to proceed as recommended by the City Staff. 5. Administrative Assistant Fleetham stated that he, Alderman Westlund, and Personnel Coordinator Sitz had reviewed the salaries and staffing of the Liquor Store with the employees. He further stated it is their recommendation that an additional full time employee be hired at this time with possible change to part time in June. After discussion, it was moved by Alderman Haag, seconded by Alderman Peterson to authorize advertisement of an available full time position at the Liquor Store. Motion carried unanimously. 6. Vice Chairman Westlund stated the Public Official's Liability Insurance has been canceled and gave a summary of how it is contained in an in- surance package from Madsen Insurance Agency and who it covered. Administrative Assistant Fleetham then stated it is the recommendation of Mr. William Pete, consultant of the League of Minnesota Municipalities, that we advertise for proposals at this time. It was then moved by Alderman Lueneburg, seconded by Alderman Peterson,'to authorize publication of advertisement for bids. Motion carried unanimously. e3 - Council minutes, March 4, 1976 6. Discussion was held on the proposed Logo for the City. After reviewal of the examples submitted by the artist, it was the concensus of the Council to continue with the design which contains a large flowing "H" with the word "Hutch" in the crossbar in the color of green with black shadowing. 7. There being on further business to come before the Council, the meeting was declared adjourned at 8:40 A.M. on motion by Alderman Haag, seconded by Alderman Peterson and carried unanimously. - 2 - MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 9, 1976 1. CALL TO ORDER Vice President Westlund called the meeting to order at 7:30 P.M. Members present: Aldermen Lueneburg and Haag in addition to Vice President Westlund. Members absent: Alderman Peterson and Mayor' Black. Also present: Administrative Assistant Fleetham, City Attorney Schantzen, and City Engineer Priebe. 2. INVOCATION Reverend Manley Swarthout of the Calvary Wesleyan Church delivered the invocation. 3. MINUTES No minutes were considered at this meeting due to the absense of two Council members. 4. PUBLIC HEARINGS (a) CONSIDERING AMENDING THE HUTCHINSON CITY CHARTER BY ADOPTION OF: ORDINANCE NO. 5/76 - AMENDING SECTION 7.02 OF THE CITY CHARTER TO READ AS FOLLOWS: THE FISCAL YEAR OF THE CITY SHALL BE FROM JANUARY 1 THROUGH DECEMBER 31 AND ORDINANCE NO. 6/76 - AMENDING SECTION 11.09 OF THE CITY CHARTER TO READ AS FOLLOWS: THE FISCAL YEAR OF THE HUTCHINSON UTILITIES COMMISSION SHALL BE FROM JANUARY 1 THROUGH DECEMBER 31. Vice President Westlund declared the hearing open at 9:22 P.M. as duly advertised with the reading of Publication No. 1757. Vice President Westlund summarized the reasons as to why it would be advantageous for the City to have the Fiscal Year coincide with the Calendar Year. There being no one else present wishing to be heard, the hearing was declared closed at 9:30 P.M on motion by Alderman Lueneburg, seconded by Alderman Haag and carried unanimously. ORDINANCE NO. 5/.76 It was then moved by Alderman Lueneburg, seconded by Alderman Haag, to waive first reading and set second reading for March 23, 1976 of Ordinance No. 5/76 entitled, Ordinance Amending Section 7.02 Entitled 9. Council minutes, March 9, 1976 Fiscal Years of Chapter VII of the City Charter, City of Hutchinson, Relating to Taxation and Finances. Motion carried unanimously. ORDINANCE NO. 6/76 It was then moved by Alderman Lueneburg, seconded by Alderman Haag, to waive first reading and set second reading for March 23, 1976 of Ordinance No. 6/76 entitled, Ordinance Amending Section 11.09 Entitled Fiscal Year of Chapter XI of the City Charter, City of Hutchinson, relating to Public Ownership and Operation of Utilities. Motion carried unamimously. 6. RESOLUTION AND ORDINANCES (a) ORDINANCE NO. 4/76 - AMENDING ORDINANCE NO. 464, SECTION 6.05, RELATIVE TO VARIANCES It was moved by Alderman Lueneburg, seconded by Alderman Haag, to waive second reading and adopt Ordinance No. 499, entitled, Amending Ordinance No. 464, Section 6.05, relative to variances. Motion carried unanimously. (b) ORDINANCE NO. 9/76 - AMENDING SECTION 310 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED, FIRE PREVENTION CODE ADOPTED BY REFERENCE It was moved by Alderman Haag, seconded by Alderman Lueneburg, to waive second reading and adopt Ordinance No. 500, entitled, Amending Section 310 of the 1974 Ordinance Code of the City of Hutchinson, entitled, Fire Prevention Code Adopted by 'Reference. Motion carried unanimously. (c) ORDINANCE NO. 10/76 - ORDINANCE VACATING A PORTION OF SUPERIOR STREET It was moved by Alderman Lueneburg, seconded by Alderman Haag, to waive second reading and adopt Ordinance No. 501, entitled, Ordinance Vacating a Portion of Superior Street. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - FEBRUARY 1976 There being no discussion, the report was ordered filed by the Vice President. (b) BUILDING OFFICIAL'S MONTHLY REPORT - FEBRUARY 1976 There being no discussion, the report was ordered filed by the Vice President. - 2 - Council minutes, March 9, 1976 (c) MINUTES OF THE PLANNING COMMISSION MEETINGS DATED FEBRUARY 17, 1976 There being no discussion, the minutes were ordered filed by the Vice President. (d) MINUTES OF THE PARK AND RECREATION BOARD MEETING DATED FEBRUARY 4, 1976 There being no discussion, the minutes were orded filed by the Vice President. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF HIGHWAY 7 STREET LIGHTING Administrative Assistant Fleetham proposed that this Spring Street Lights could be installed in the area of Highway 7 East and Michigan Street to the railroad tracks. Said plan calls for wooden poles and underground wiring. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag to authorize installation of the lights and encumber funds from the 1975 Capital Improvements Fund. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR PERMIT TO HOLD PUBLIC DANCE ON APRIL 3, 1976 AT HUTCHINSON HIGH SCHOOL GYM BY J -CROW CHAPTER OF DEMOLAY After discussion, it was moved by Alderman Haag, seconded by Alderman Lueneburg, to approve the application and authorize issuance of the permit. Motion carried unanimously. (b) CONSIDERATION OF DELINQUENT WATER ACCOUNTS Delinquent Water Account No. 200-05, Roger Voss, 510 Monroe Street, in the amount of $28.71, was reviewed. It was noted Mr. Voss indicated the account would be paid in full on March 11, 1976. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag, that services be discontinued if the account was not paid in full by March 11, 1976. Motion carried unanimously. Delinquenet Water Account No. 40-07, Ben Roth, 184 Fourth Avenue N.W., in the amount of $32.15, was reviewed. It was noted Mr. Roth indicated the account would be paid in full on March 12, 1976. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag, that services be discontinued if the account was not paid in full by March 12, 1976. Motion carried unanimously. Delinquent Water Account No. 46-07, Mark Thomton, 187 Third Avenue N.W., in the amount of $26.86 was reviewed. There being no one - 3 - Council minutes, March 9, 1976 present wishing to be heard or to show cause why services should not be discontinued, the services were ordered discontinued immediately on motion by Alderman Lueneburg, seconded by Alderman Haag and carried unanimously. Delinquent Water Account No. 128-07, Jakll Investments, Midwest Mobile Home Park, in the amount of $205.31 was reviewed. There being no one present wishing to be heard or to show cause why services should not be discontinued, the services were ordered discontinued immediately on motion by Alderman Lueneburg, seconded by Alderman Haag and carried unanimously. Delinquent Water Account No. 135A-07, Doug Yerks, 253 Fifth Avenue, N.W. in the amount of $32.66 was reviewed. There being no one present wishing to be heard or to show cause why services should not be discontinued, the services were ordered discontinued immediately on motion by Alderman Lueneburg, seconded by Alderman Haag and carried unanimously. Delinquent Water Account No. 34-08, Woody's Drive Inn, Fourth Avenue, N.E., in the amount of $34.72 was reviewed. There being no one present wishing to be heard or to show cause why services should not be discontinued, the services were ordered disconnected immediately on motion by Alderman Lueneburg, seconded by Alderman Haag and carried unanimously. (c) RECOMMENDATION ON SALARY INCREASES FOR EXEMPT EMPLOYEES Vice President Westlund reviewed the factors used in considering salary increases for Exempt Employees. He then reviewed the recommended salary increases. After discussion, it was moved by Alderman Haag, seconded by Alderman Lueneburg, to adopt the increases as recommended with reviewal at Budget Preparation August. Motion carried unanimously. (d) CONSIDERATION OF RECOMMENDATION OF PARK AND RECREATION BOARD REGARDING RENTAL PRICE FOR TABLES AND CHAIRS A proposed schedule submitted by the Park and Recreation Board was reviewed. It was noted the schedule would be used when City Personnel deliver and set up items for an organization. After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Haag to accept the schedule and initiate use as recommended. Motion carried unanimously. (e) PRELIMINARY REPORT WATER AND SEWER RATE STUDY Mr. Rex Stockwell of Toltz, King, Duvall, Anderson and Associates, Inc. presented a preliminary report on the Water Rate Study and the proposed charges. He also presented a preliminary report on the Sewer Rate Study and the proposed charges. ULM Council minutes, March 9, 1976 (f) REQUEST OF HUTCHINSON POLICE OFFICER'S ASSOCIATION TO ADDRESS THE CITY COUNCIL Mr. Neil Jensen, representative of the Hutchinson Police Officer's Association was present and informed the Council that said organization is in the process of withdrawing their petition for Election of Representation and that they would like to negotiate with the City Council outside of the Public Employees Bargaining Act. (g) PETITION AGAINST USE OF OLD FILTER PLANT AS TEMPORARY DOG POUND A petition by the residents of the area surrounding the South Park was presented to the City Council requesting that the Dog Pound not be placed in the Old Filter Plant since it would create an undue hazard for those who use the park. Administrative Assistant Fleetham stated he felt by placing the pound in this area it would increase the security of the area. He suggested a 90 Day Trial use of the Old Filter Plant. It was also questioned if the Pound could legally be placed on parkland. it was the concensus of the Council that City Attorney Schantzen further investigate this matter. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT 1. Requested permission to encur expenses not to exceed $150 for final draft of City Logo. It was then moved by Alderman Lueneburg, seconded by Alderman Haag to authorize said expenditure. Motion carried unanimously. 2. Reminded of the following meetings: Wednesday, March 17, 1976 - 7:30 A.M. Population Committee 11:45 A.M. Land Use Committee (b) COMMUNICATIONS FROM CITY ENGINEER 1. Stated the Farmer's Elevator Association have requested water service to their new site in the Industrial Park in conjunction with their Conditional Use Permit which will be considered by the Planning Commission on March 16, 1976. - 5 - Council minutes, March 9, 1976 il. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) Verified Claims It was moved by Alderman Lueneburg, seconded by Alderman Haag to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. , 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 9:59 P.M. on motion by Alderman Haag, seconded by Alderman Lueneburg and carried unanimously. - 6 - PUBLICATION NO. 1769 PUBLISHED IN THE HUTCHINSON LEADER: Wednesday, March 10, 1976 & Wednesday, March 17, 1976 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN Notice is hereby given that a public hearing will be held on Tuesday, March 23, 1976 during the course of their regular meeting which starts at 7:30 P.M. in the Council Chamber of City Hall for the purpose o : Considering a Proposed Amendment to Ordinance No. 560 modifying Waterworks and Sewer Departments - Rates and Charges This hearing will be held by the City Comagil of the City of Hutchinson. At such hearing, all persons interested may be heard. City Clerk March 5, 1976 Date RESOLUTION NO. 5664 RESOLUTION APPROVING SECURITIES FOR FIRST NATIONAL BANK OF MINNEAPOLIS OF MINNEAPOLIS, MINNESOTA WHEREAS, the First National Bank of Minneapolis, a City Depository, has presented as collateral $675,000.00 as follows: PLEDGE DESCRIPTION RATE DUE AMOUNT 2799 City of Fremont, CA 5.25% 6-1-89 $ 80,000.00 1968 Park Bond 16 @ $5,000 2800 City of Fremont, CA 5.25% 6-1-89 $ 20,000.00 1968 Police Bldg. Bd. 4 @ $5,000 2802 St. Tammany Parish wide 5.90% 3-1-92 $315,000.00 Sch. Dist. #12 of the Parish of St. Tammany, LA. School Bd. 63 @ $5,000 2803 County of Albany, New 6.00% 4-1-92 $260,000.00 York South Hall Const. , (Serial) Bd. Series F 52 @ $5,000 TOTAL $675,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the First National Bank of Minneapolis, Minnesota for safekeeping. N Adopted by the City Council this of , 1976. D. J. Black Mayor ATTEST: FranNG. Fleetham4 Jr. City Clerk 6C. ?'1S MA.T'0'i i?Tr`TI^7F AL VirR>ING vOTM 19?� Minutes The Burns Manor Board of Directors met on February lg, 197.5, at --urns Manor T'unicipal '"ursing Home, president Heinz Fruck presiding. All members were present, as well as Arthur Gustafson, strident intern from the Uni- versity of Minnesota. w The minutes of the previous meeting were approved as presented, by a motion from H. Jones, seconded by L. Ulrich and carried. The bills, a copy of which are attached to the minutes on file, and made a part hereof, on motion made, seconded and carried were allowed, as well as two additional bills of $15.00 toward an Activities Magazine, and $60.00 for Chuck Carlson's services as con- sultant pharmacist. The matter of installation by Honeywell of controls for each room was discussed, and it was agreed that the units should be left as they are. W. Kurth presented a review of the nine month financial report. H. Jones moved, H. Zeleny seconded, and motion carried authorizing delivery of fuel tank for installation. Different types of kitchen flooring were discussed, to be installed after the new hood Is installed. (tile,quarry tile, ceramic flooring and 3M floor) Two motions were made with recommendations to the city council of the City of Hutchinson, copies of letters containing motions are attached minutes on file and made a part hereof. A motion by 'i. ffe"tlund, seconded by M. Johnson and carried authorized the employees of the dietary department to attend classes at the Hutchinson Vocational Technical Tnsti- tute, with 3,irns Manor responsible for payment of tri.tion fees. Classes will start larch 25, 1976. The compensation of $12.00 per hour for the services of the consultant pharmacist to be effective starting January 1, 197E was approved. The installation of a private phone in the office of the administrator was authorized. Arthur Gustafson, intern in Nursing Home Administration, presented his suggestions for remodeling the business office. On motion by H. Jones, seconded by R. Westlund and carried, the Directors gave their approval for continued planning of office remodeling Including air conditioning. The administrator presented an account of the January 30, 1976 visit of the MHD Dis- trict Office, Marshall, M., survey team; documentary reports of staff personnel at- tached to the minutes on file and made a part hereof. A motion by H. Jones, seconded by H. Zeleny and carried. resolved: "Burns Manor employees are not to be harrassed by rederall State Survey teams or are their human rights to be violated. Two or more Burns Manor personnel are to be with Federal/State Survey Teams on all exit interviews, and said teams are not to interview any one employee behind closed doors at any time. There being no further business, meeting adjourned to reconvene March 10, 1976 at the same place and time. Respectfully submitted, ATTER s Mavis J. Geier, Secretary 7a . TO CllUNCU . 3,12 i ' 1 Futchinsan '"i n._.srcn 2211?. 1i75 City Council Frank F1eetham, City Administrative Asst. On taking a poll of its members the Park F, jecreation Board recom-nend to the City Council it's opposition to impoundin; do ,a in the Sough Park. "gud" Da ett, Cnal-rman - pr. D.Chernausek Larry 11:1orri3sette Jamey Corson Spencer Beytein Don Falc)ner Respectfully submitted, .3race Sanstead ,Seely. C(, N F I T)ENTIAL NO"I R RELEAS i'. VA SH'N(,T( V A V C NUE W C _-iT M E M O R A N D U M DATE: _ , _ March 19, 1976 _ _ — _ TO • Mayor and Council _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _- FROM: AdministrativeAssistant _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Reorganization of the Maintenance Departments of the CiLM-PL IWtchinson Over the past I^ months I have had periodic discussion with each Council - member regarding the burden and load of red tape and other requirements being confronted by the water, sewer, street, and park departments. This burden has been growing in increased amounts and appears that there is no hope of such lessening. We have also discussed other matters such as purchasing and inventory control, property accounting, and more effective scheduling of work practices. With the present work load on the personnel in these departments, such goals are really unrealistic. Therefore, after thoroughly discussing this with you and the department heads and supervisors involved, the following recommendation is made for your consideration. It is proposed that the City employ a Director of Maintenance Services. This person would be the Division Head for the Water, Sewer, Park, and Street Departments. He would mainly be concerned with the paperwork and other administrative responsibilities of those departments. The functional control of the departments would be administered by the respective line supervisors. The technical aspects would be held by the respective line supervisors. Since this person will probably be a generalist with an administration base, he will need an extreme amount of help in the technical matters. Therefore, it is proposed that Fred Roberts be made Assistant Director of Maintenance Services to work with the Director to provide the technical and functional assistance that is needed. The knowledge that Fred has of City Operations is unmeasurable and thus his support of such a Director would provide an immense contribution to intergrating this new man in this municipal organization. The Water and Sewer Department would be separated to functional areas with Clyde being appointed Chief Water Plant Operator and Finley assuming the position of Chief Waste Water Plant Operator. 9.34 Mawr and Council March 19, L976 Page Two Any questions, iuch as who would be officed where and with whom will have to be answered later. It is my position that those questions must be worked out between the Director, Assistant Director and Supervisors once this person has assumed the position. The Budget implications for this will certainly result in an added expense. However, we are eliminating a new full—time position in the Water and Sewer Departments. The added cost will eventually effect cost savings through better man.,gment and purchasing, plus we are removing an unfair burden of work mit,ii some of the present staff. There are countless other reasons for, and even possibly reasons against such reorganization, but after much review and discussion with you I am recommending that the City Council reorganize the mentioned departments into a Department of Maintenance Services with a Division Head in the Dosition of Direotor. Thank you for your consideration, if there are any questions, please do not hesitate to contact me. Warmest gards, G. Fleetham, Jr. jr 11 Director of Maintenance Services Assistant Director of Maintenance Services Chief Chief Water Municipal Municipal Park Street Wastewater Plant Buildings Supervisor Supervisor Service plant Oper. Operator Center _ 1Ar v PRELIMINARY JOB DESCRIPTION 3-76 DIRECTOR OF MAINTENANCE SERVICES THIS IS ADMINISTRATIVE WORK IN DIRECTING A COMPREHENSIVE MAINTENANCE PROGRAM FOR CITY PARKS, STREETS, STRUCTURES, BUILDINGS, ROADS, CEMETERY, AND WATER AND SEWER UTILITIES. Organizes, directs and coordinates the activities of the street, park, cemetery, and water and sewer departments. Coordinates maintenance services with all appropriate city departments to assure a high level of effectiveness. Evaluates and observes daily the functioning of the various maintenance services in the field as a means of recognizing the need for change and organization, work scheduling, and policies and procedures which will maintain and improve the maintenance services being provided. Sees that rules and regulations of the City Council, Pollution Control Agency, State Department of Health and Department of Natural Resources relative to the water and sewer department are complied with. Sees that conditions of all contracts by or in the water and sewer department are complied with. Confers with administrators, officials, and technical personnel to coordinate departmental activities with organizational demands, such as emergency repairs or construction projects. Keeps the Administrative Assistant and the City Council informed of all important developments which they will need to know to effectively administer their responsibilities. Prepares the annual budget request and controls expenditures of the departments. Directs a progrLm of conformance to prescribed safety practices and takes prompt corrective action when potential safety hazards are recognized. Works with supervisors to assign, coordinate and review the work of the 18 or more employees of the departments. Sees that work assignments are defined and clearly delegated. Reviews work perform- ance on a continuing basis. Communicates city and department policies clearly. Recognizes and acts upon employee problems promptly. Involves supervisors in planning daily implementation of work programs. Periodically conducts group meetings with work crews to review work procedures and to encourage their observations and suggestions. Plans and directs the administration of on -job and other training programs for personnel assigned. (5"v",Purchases' equipment and vehicles as required by the departments, within budget limitations. Performs other duties and assumes other responsibilities as apparent or as delegated. (Director of Maintenance Services continued) MENTAL APPLICATION Under the authority of the City Council, this position exercises considerable discretion and independent judgment in directing the city maintenance program. Work is review through conference and evaluation of the effectiveness of the maintenance program. RESPONSIBILITY There is responsibility for maintaining and upgrading the quality of maintenance services in the city, within budget limitations. Direct supervision is exercised over the Assistant Director of Maintenance Services, foremen, and employees of the street, park, cemetery, and water and sewer departments. PERSONAL CONTACT Daily contact with personnel assigned. Contact with local officials and administrators in planning for needs of the departments and in matters concerning major departmental activities. Contact with the public answering questions and dealing with problems and complaints pertaining to city projects. EDUCATION, TRAINING, SKILL Some college background desirable, or equivalent work experience for competence in management, purchasing and property control. Supervisory experience desirable. The position requires the ability to work effectively with people at all levels. EXPERIENCE Up to 12 months experience in this position required for effective performance. WORKING CONDITIONS Office and field work. May be outside in all weather. On call in emergencies or unusual situations; hazards may be encountered in weather and other emergencies. * PRELIMINARY JOB DESCRIPTION 3-76 ASSISTANT DIRECTOR OF MAINTENANCE SERVICES THIS IS SUPERVISORY WORK IN THE MAINTENANCE OF THE CITY STREETS, ALLEYS, SIDEWALKS, PARKS, CEMETERY, AND RELATED GROUNDS AND STRUCTURES. Works under the direction of the Director of Maintenance .Services in planning the daily implementation of work programs in the street, park, and cemetery departments. Assists the Director of Maintenance Services in assigning and coordinating the work of the supervisors and employees of the street, park, and cemetery Departments. Assists in maintaining a program of conformance to prescribed safety practices. Inspects supplies, tools and equipment of the department to determine need for maintenance and repair. Recommends required repairs or improvements. Works with and provides support to the Director of Maintenance Services as he works to coordinate maintenance services for a high level of effectiveness. Performs other duties and assumes other responsibilities as delegated. MENTAL APPLICATION Under the authority of the Director of Maintenance Services, this position applies experience for the effective carrying out of the work assignments of the street, park, and cemetery departments. RESPONSIBILITY There is responsibility for the coordination of efforts of the employees of the departments. Position works with the Director of Maintenance Services to extend effective supervision over the supervisors and employees of the departments. PERSONAL CONTACT Daily contact with personnel of the departments. Contact with the public involves explanation and discussion of work projects and answering or referring questions that arise concerning such projects. EDUCATION, TRAINING, SKILL Secondary education desirable, plus experience in supervision and the operation of heavy equipment. Understanding of budget requirements necessary. Ability to maintain effective working relationships necessary. EXPERIENCE Up to 6 months experience in this position necessary for effective performance. WORKING CONDITIONS Inside and outside work in all seasons. Hazards may be encountered in weather and other emergencies. * Subject to review after duties of Director of Maintenance Services are assumed by new employee. 0 ITY OF HUTCHINSON ,-1t(iA0P90t(t 55350 • OFF IC AT 37 WASHINGTON AVENUE WEST M E M O R A N D U M DATE: _March 23 1976_______ TO: Mayor and Council _____________,_„___ FROM: Administrative Assistant _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Applications for Renewal of Club On -Sale Liquor yifjewea 8nC _ On -Sale LFquor Licenses CLUB ON -SALE LIQUOR LICENSE APPLICATIONS RECEIVED American Legion Post No.96 V.F.W. Post No. 906 Hutch Elks, Inc. Crow River Country Club It is recommended by the Chief of Police and City Clerk that the applications be approved. ON -SALE LIQUOR LICENSES The Chalet Supper Club The Dinner Bell, Inc. It is recommended by the Chief of Police and City Clerk that the applications be approved. Respectfully, Frank G. Fleetham, Jr. jr .1n 1 xpansion of Soil Enginccrring Scrriccs, Inc MINN FAP01 IS/SF PAUL 6800S. County Rd. 18. P 0. Box 35108. Mpls , Mn 55435 /612-941-5600 NoRIIfFRN MINNESOTA 3219E. 19th Avenue Htlrhtng. Mn 55146 1218 263-8869 Ju UOUAUIL 3-23-76 13FAU11' ENGINEERING TESTING March 16, 1976 Rieke, Carroll, Muller, Inc. P. 0. Box 130 Hopkins, Minnesota 55343 Attention: Mr. Richard Greenlee, P.E. RE: 71-40 Dear Mr. Greenlee: J S BRAUN P f Pmvdow P H ANDERSON Vtce Pros O,rr0000, C G NRUSE P E Yur Pms &tmee-9 0 R MONAHAN P F On /nip 'feso^o ADDITIONAL SOIL INVESTIGATION Proposed School Road Bridge Hutchinson, Minnesota In accordance with your original authorization letter dated January 3, 1975, and confirmed by phone recently after several delays in proceeding with the soil investi- gation, we have begun preparing for the additional ten (10) borings resulting in a minimum of two (2) borings for each pier and abutment on the referenced project. All borings will be taken deep enough to evaluate several piling alternatives (approximately 80-100 feet). As has been discussed, the quality of the ice last winter and also this winter has not been sufficient to support our drill rig on the river. Therefore, it is necessary to rent a barge on which to place our drill rig. Enclosed is a quotation from Twin City Barge. We estimate approxi- mately ten (10) days to complete the investigation. There- fore, the barge rental and mobilization will be approximately $12,000. D Rieke- Carroll 44allcr Associaies In. Box 1313 Hopkrltls,,, Mam, 5534-3 T—t R"F n7, • F ntindat'r- Fngi e' nnrr " .; 1 -1 1 • 1" 1, 1inr . M'.!� r J it r . , I . J. r � nL un1 BU,L•nt r vnq, nrnh 71-40 t-cl, lo, 19`'x) ti Rieke, Carroll, �%1ullcr, l�iL . Pa 9v In accordance with our current iee schedule, ue estitnat, approximately $5,000 for the field work and $2,000 for lab tests, engineering arialysi; , recommendations, and report. The total cost of the investigation will then be approximately $19,000. We, tentatively, are planning to proceed the first or second week in April. Kindly advise if there are any changes in plans for proceeding with the investigation. Very truly yours, BRAUN EN%'.;INl.'ERING TESTING, EIC. Donald R. Monahan, P. E. Vice President - Testing DRl /gm SHIPBUILDING - t,. ASTRUCTION - BARGE REPAIR •- BARGE CLEANING T'R'IM CITY SUN A! 1-13, K-]ZO.. 1303 RED ROCK ROAD - P. 0. BOX 3032 - ST. PAUL, MINN. 55165 TELEPHONE: 1612) 735-5440 Braun Engineering & Testing 6800 South County Road 18 Minneapolis, MN 55343, Attention: Mr. Paul Anderson March 15, 1976 0 s Subject: Soil Boring at Hutchinson, MN Dear Paul: The following is our proposal to supply labor & equipment to assist you with soil boring at Hutchinson, MN. 1. Three piece sectional barge 30' x 40' with hydraulic spuds, 165 H. P workboat, operator & deckhand. Cost - 80.00 per hour S.T.; 95.00 O.T. 2. Mobilization & demobilization. (estimate) Cost - 5,000.00 This proposal is good for 30 days. Terms are net 10 days upon invoice. If we can be.of service, call on us. Sincerely, TIYT.�T CITY S IPYARD, INC. na�d S. Sei rd 1 Vice President it March 23, 1976 Mayor D. J. Black and Hutchinson City Council Hon. Mayor and Councilmen: The Hutchinson Area to designate sin outdoor Area in Cansul e. Placing of the cansule TO COUNCIL: 3/23/._ Bicentennial Committee reouests the Council Libra r,, gnu s re f o r the burying of a Time will take place sfter Mai* 10. The Time Cansule. being constructed by students at Hutchinson Area Vocational -Technical Institute as a project of its Student Senate. �•lill contain information being compiled by the Hutchinson Business and Professional "omen's (BP10 Club about local governmental units, organizations and people of Hutchinson. It also will contain "mini -capsules" which will be offered for sale to residents of the community who would like to leave a message or prediction to be opened and read in the future. The Time Capsule is to bear an inserintion which will include directions that it be onened in 50 years, re -sealed and opened again .50 years after that. We reauest also that the city engineering department be authorized by the Council to assist in planning an encasement for the time capsula and its underground placement and that the city park and street department be authorized to assist in the placement. The capsule will be cylindrical in shape, 12 to 14 inches in diameter and two feet in length. Our budget reauest apnroved earlier by the Council included monies for materials to bu ry the cansule. The capsule and its contents will be disnlayed during the Ms,r 9 and 10 weekend when the musical -drama nroduction featuring songs of The Hutchinson Family Singers will be nresented and when a multi -screen nresents- tior. "The Hutchinson Legacy" will be premiered. Also nlanned for the Sunday of that weekend is an old-fashioned ice cream social. During the Ice cream social, persons who have nurchnsed the "mini -capsules" will bring their miniature message to the display site to deposit them personalty in the time capsule. Primary purpose of the "mini -capsules" is to get participation of neo -,)le of the community, particularly school children who will be here 50 ,years from now to read what they've written, in the historical weekend program. Proceeds from the sale of the "mini -capsules" (10 cents for students and 25 cents for adults) will go to the Hutchinson Area Bicentennial Committee which at a steering committee meeting Friday designated that any excess of funds resulting from such nro jects during the Bicentennial year which remain in the committee's treasury at the time it has completed its work and is to be dissolved will be nresented to the McLeod County Historical Society for use touiard construction of a museum in Hutchinson. We will await word on the site for the capsule so plans may -2 - proceed for its burying, planned for after the May 9 weekend so residents can become scouainted with both the capsule and contents. Sinc el_�= an Cumming, Chairman Hutchinson Area Bicentennial Committee 9 k - FOR YOUR INF% �? d . i fA* I �_MNAO ? 00 55350 t O F F I C AT 37 WASHINGTON AVENUE WE`-�_r M E M O R A N D U M DATE: March 22, 1976 — — — — — — — — — — — — — — TO: City Council. FROM: Rod Keith, Recreation Director — — — — — — — — — — — — — — — — — — -- --- — — — — — — -- SUBJECT: Up-to-date status report on refinishing of Armory Gym Floor Preliminary preparation of the Old Armory Gym floor has been started with eventual resealing of the floor to occur approximately two weeks from the date of this memo. All work and expense will be absorbed by Loren's Rollercade Incorporated in accordance to the signed lease agreement. A status report will be filed when resealing of the floor has been completed. Plans have been laid to redo the floor completely in August. 'C. FOR YOUR INFORMATION ITY011, 1AUTCII1 NSON Jl/(W1V,g0fa 55350 OFFIC AT 31 WASHINGTO V AVENUE WEST M E M O R A N D U M DATE: — — March 19, 1976 — — — — — TO: Mayor and Council ----------------------- -------- FROM: Administrative Assistant SUBJECT: Appraisals ofMunicipal Pr,Qp�rt=y — — — _ — — — — — — — — — Mr. Kowalski of Marshall and Stevens Incorporated recently visited my office and forwarded the enclosed appraisal information. I am not recommending the proposal but am passing it on to you strictly for information at this time. I believe that possibly the City this year should undertake some basic appraisal work to give some evaluation of the replacement cost of some of our facilities in case they are damaged in some form of a disaster. I do not know whether the Council would be interested in doing a study of all of our facilities or just part of them. Another option might be to utilize the offer of Howard Madsen that if the City is willing to extend the contract with Home Insurance Co. for the full three years, they would provide an appraisal by the Home Insurance Co. employees. This would not be done by an independent appraisal firm, which would be a more sound legal basis if such an evaluation was needed in the future. If the Council'would like to discuss this with any firm or any other bodies, please notify me and I will be happy to arrange that on a future agenda. jr Warmest egards, G. Fleetham, Jr. FOR YOUR INFORMATION March 12, 1976 Mr. Frank G. Fleetham, Jr. Clerk -Administrative Assistant City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Fleetham: 3/23/76 Appraisals bl MARSHALL AND STEVENS INCORPORATED Reference is made to our recent discussion in your office regarding the proposed appraisal of the Hutchinson city properties. It is our understanding that this appraisal is to be made for the purpose of establishing correct insurable values on the Hutchinson city properties with separate proposals for the appraisal of the Municipal Utilities and the Hutchinson Municipal Hospital. The appraisal would be a detailed valuation of all of the structures as well as a detailed inventory and valuation of the equipment located therein exclusive of stock. The appraisal of the general city properties would include the following structures: I. Bulk Oil Plant 2. Picnic Shelter 3. Street Department Maintenance Garage 4. Street Department Storage Garage 5. Casket Holding Vault 6. Warming House 7. Outdoor Lighting 8. Telephone Office Building 9. License Bureau Office 10. Private Dwelling 11. City Hall Building 12. Library Building 13. Bandstand Building 14. Disposal Plant and Life Station 15. Filtration Plant 16. 4 Pump Houses 17. Bath and Warming House 18. Warming House 19. Water Tank and Tower 20. Water Tower, North 21. Water Tower, South 22. Storage Building 23. Small Pump House and Addition 930 Plymouth Building, Mirir tenpolis, Minnesota 55402 • (612) 332-2472 Offices Around the World W A unionamerica Company Page 2 24. Rest Rooms 25. Comfort Station 26. Cemetery Office 27. Cemetery Warehouse 28. Fire Hall 29. Park Maintenance Building 30. Storage Building 31. Private Dwelling 32. Private Garage 33. Liquor Store Building 34. Airport Building (shop and hangar) 35. Airport Building (office and hangar) 36. Airport Building(rotating beacon) 37. Jaycee Park Shelter 38. Old Church 39. Sahr Park 40. Tartan Park 41. Armory Our fee for the appraisal as outlined above would be in the sum of $6,850.00. The appraisal of the Hutchinson Municipal Utilities would include the following buildings: 1. Electric Generating Station 2. Fuel Storage Tanks 3. Switch Gear Building #1 4. Switch Gear Building #2 5. Substation and Interconnection 6. Garage and Warehouse 7. Radio Antenna and Transmitter 8. Office Building 9. Office and Warehouse 10. Office and Warehouse Gas Division 11. Peak Shaving Plant 12. Propane Storage Tank 13. City Gate Check Station 14. Measuring and Regulating Station #1 15. Measuring and Regulating Station #2 16. Miscellaneous Equipment at 3M, Hutchinson Creamery and General Plant The fee for the appraisal of the items listed above would be in the sum of $3,750.00. The appraisal of the Hutchinson Municipal Hospital property would also include the Burns Manor Municipal Nursing Home. The fee for the appraisal of the Hospital and Nursing Home would be allocated as follows: Municipal Hospital appraisal for Medicare reimbursement and insurance purposes $3,450.00 Appraisal for insurance purposes alone $1,800.00 Page 3 Appraisal of the Burns Manor Municipal Nursing Home for Medicare reimbursement and insurance placement $3,650.00 Appraisal for insurance placement alone $2,400.00 Field work on the appraisal could start within three weeks of your letter of authorization. We appreciate this opportunity to be of service to you and shall await your decision and reply. Very truly yours, MARSHALL and STEVENS Incorporated r� Bennett R. Kowalski, A.S.A. Vice President BRK:bp 111!..Ill :iiiiii . , 0 STATE Or" M I N NESOTA BUREAU OF MEDIATION SERVICES VETERANS SERVICE BUILDING SAINT PAUL 55155 "} PHONE 612-296-2525 IN THE MATTER OF: INVESTIGATION AND CERTIFICATION OF PUBLIC EMPLOYEES' APPROPRIATE UNIT AND EXCLUSIVE REPRESENTATIVE: Hutchinson Police Officers Association, Hutchinson, Minnesota -and- City of Hutchinson, Minnesota CASE NO. 76 -PR -862-A DISMISSAL 3,°23,°76 On February 26, 1976, a petition was filed with the Bureau of Mediation Services, State of Minnesota, by the Hutchinson Police Officers Association, Hutchinson, Minnesota, requesting investigation and certification as exclusive representative of certain employees of the City of Hutchinson. On March 11, 1976, the Bureau received correspondence from Neil J. Jensen, Attorney, representing the petitioner, requesting withdrawal of said petition. Therefore, as Director of the Bureau of Mediation Services, State of Minnesota, I hereby dismiss said petition without prejudice, and the "Cease and Desist" order dated March 1, 1976 is hereby lifted in its entirety. CAS: dr BURS OF MEDIATION SERVICES S E INNESOTA CHARLES A. SWANSON, DIRECTOR cc: Neil J. Jensen James F. Haasl City Clerk (2) (Includes Posting) City Attorney Chief of Police S�°I'T o� M. D. Schantzen, Attorney o Dated at St. Paul, Minnesota, March 15 1976 NE50 AN EQUAL OPPORTUNITY EMPLOYER -%,`,°1-1 FOR YOUR INFORMATIk .. 3/23/76 March 17, 1976 The library board not on March 17, 1976, with the following members present: Sally Cone, Ralph Bergstrom, Jay Alrick, Albert Linde, Elaine Clay. The minutes of the previous meeting Pere read and approved. 0 Circulation statistics for the year 1975 were discussed. A motion was made by Jay Alrick, seconded by Albert Linde, that the following names be recommended to the City Council for reappointment to the Library Board: Ralph Bergstrom Sally Cone Earl Schmitz Motion carried. A motion was made by Elaine Clay that the meeting be adjourned. Sally 06ne, Secretary TOM HAGEDORN 2ND DISTRICT, MINNESOTA COMMITTEES: AGRICULTURE PUBLIC WORKS AND TRANSPORTATION FOR YO''... INFORMATION 3/23/76 WASHINGTON OFFICE: 825 CANNON HOUSE OFFICE 13UILDSNG WASHINGTON, D.C. 20515 (202) 225-2472 Cor qua of tbt Nniteb Otateo 30ouge of Repreoentatibeg Na bington, 3B.C. 20515 March 8, 1976 Mr. Frank G. Fleetham, Jr. City Clerk - Administrative Assistant City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Fle am:1"14 Enclosed for your interest and information is a copy of the letter which I recently received from the Office of the Postmaster General concerning the site selection for a new postal facility in Hutchinson. As you will note, postal officials carefully reviewed the proposal submitted to them and felt that there was no justi- fication for a new facility or the need for expansion of the present office. DISTRICT OFFICES: 201 POST OFFICE BUILDING MANKATO, MINNESOTA 56001 (507) 888-4569 211 SOUTH NEWTON STREET ALBERT LEA, MINNESOTA 56007 (507) 977-1676 421 EAST FIRST AVENUE SHAKOPEE, MINNESOTA 55879 (612) 445-7667 I regret that this response is not of a more favorable reply, however, I do want you to know that it was my pleasure to make this inquiry for you. If you feel that I can be of assistance in other matters of a federally related nature, I hope that you will not hesitate to get in touch with my office. Sincerely yours, Tom Hagedorn Member of Congress TH:jb Enclosure GEORGE L. BERG, JR. ADMINISTRATIVE ASSISTANT 41*01191�*� Sj M►�R1Q75 RFC WM o "V�Ics POSTq. h Y a m W p H � 2 =1 U &MAIL m •rrta*� OFFICE OF THE POSTMASTER GENERAL Washington, D C 20260 March 3, 1976 Honorable Tom Hagedorn House of Representatives Washington, D. C. 20515 Dear Congressman Hagedorn: This is in response to your December 19 letter, concerning site selection for a new postal facility in Hutchinson. We have delayed responding to your letter pending a report from the Regional Capital Investment Committee which recently met to consider this project. The Committee carefully reviewed the proposal presented to them and after deliberation felt that there was no justification for a new facility nor is there any need to enlarge and expand the present office. It was felt that the present structure which the post office occupies would be suitable for the next ten years and except for any renova- tions and modernizations to the interior of the building no further projects are planned at Hutchinson. We realize that this decision will be a disappointment to many of your constituents in the Hutchinson area, however, in light of the very serious financial problems facing the Postal Ser- vice, we must consider all measures which would hemi to bring our costs into better balance with our revenues. Sincerely, William Johnstone Senior Representative Government Relations Department Fl Y0UR INFORMATION CITY OF HUTCHINSON tfi(AW010 $5350 OifIC[N AT 27 WASHINGTON AVIINU9 WEST WE• March 10, 1976 • " ------------------------------------------------------ 20: Administrative Assistant Recreation Director -rrrr-.P--r---------------- ---------------------------- SUBJECT;; Current Condition of CMj'],QQr________________ At the present time the condition of the Old Armory gym floor is in a deplorable state. Close inspection of the floor reveals that at least 75 percent of the finish has been worn off, and that bare wood is exposed. This state of deterioration is the result of the rolling and wearing action of roller skates. There are sections of black floor free throw and circle lines that have been worn -off. In the beginning we -were told that roller skating would not harm the finish or the floor, and that refinishing would occur perhaps twice a year. -There are sections where the wood has been worn thin and in one area it is cracked. The first time we noticed that the finish was being damaged was on January 26, approximately two weeks after rollerskating started in the Armory. The touchy nature occuring during the actual redoing of the floor may return, and the 'choice of reopening that case is, of course, up to the council. RK/m P.S. You are cordially invited to walk over to the Armory and inspect the floor at any time. FOR YOUR .FORMATION BURLINGTON NORTHERN INDUSTRIAL DEVELOPMENT AND PROPERTY MANAGEMENT DEPARTMENT Mr. Frank G. Fleetham, Jr. Clerk -Administrative Assistant City of Hutchinson 37 Washington Avenue Blest Hutchinson, Minnesota 55350 Dear Mr. Fleetham: This will acknowledge your letter to March 1, 1976, concerning the City's acres of land on the north shore of Hutchinson, Minnesota. 3/23/76 176 East Fifth Street St. Paul, Minnesota 55101 Telephone (612) 295-2121 march 17, 1976 G. A. Pentek dated offer to lease 3.51 the Crow River at Enclosed is Application for Lease of property at Hutchinson, Minnesota. Will you please arrange to fill out Items 1 through 12, inclusive, sign the application and forward it to Mr. E. L. Phillips, Minnesota Division Superintendent, Burlington Northern Inc., 80 - 44th Avenue N.E., Minneapolis, Minnesota 55421, for further handling. If the application is approved by the interested depart- ments of the Railway Company, we will prepare an indefinite term lease in favor of the City of Hutchinson for park and recreational purposes cancellable by either party on 30 days' written notice. The lease will provide for a rental of $700.00 per annum for the installation of a chain link fence Very truly yours, plus taxes and assessments and provide by the City, at its own cost and expense, to control the leased area. A. W. Grauel General Manager Leases Enc. i , IV_ e4, Tfo -, { tl (. .1 All j= rnCb 1 1 op a � 1 • K+ •V+K'�i' rte .. , ; ;�y �\ \.�5• '!,.. - ✓'. ����• a'L` � � ."'+'+. ^we:. ..au :ta.w,.w,.'• '. y"""r'.,x.n .•e, :: 7 �.:- ;{• eh . +� . a•�`i '.i„rit !a.ia •.wcYk . r , ... - "a'^� • i s cS M 2954 _ i__ 4 '9..y_. a71f[i! A A •• aw • • • a1 "� �t Nt i �' I' W • �� ,Njl �jj •_ - CI— F y cro tz— o IJ li;F7 !�I