cp03-23-1976 cAGENDA
RRC;ULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 23, 1976
1. Call meeting to order - 7:30 P.M.
2. Invocation - Reverend Manley Swarthout
3. Consideration of the Minutes of the regular meeting of February 25,
1976, special meeting of February 25, 1976, special meeting of March
4, 1976, and the regular meeting of March 9, 1976
Action - Motion to approve - Motion to approve as amended
4. Public Hearings
(a) Considering a Proposed Amendment to Ordinance No. 560
modifying Waterworks and Sewer Departments - Rates and
Charges
Action - Motion to close hearing
Motion to reject amendment
Motion to waive first reading and set second reading for
April 13th of an ordinance amending Ordinance No. 560
modifying Waterworks and Sewer Departments - Rates
and Charges ,
5. Communications, Requests and Petitions
(a) Request of Hutch Youth Hockey Association to Address the City Council
Action -
6. Resolutions and Ordinances
(a) Ordinance No. 5/76 - Ordinance Amending Section 7.02 Entitled
Fiscal Years of Chapter VII of the City Charter City of Hutchinson,
Relating to Taxation and Finances
Action - Motion to waive second reading and adopt Ordinance No. 502
(b) Ordinance No. 6/76 - Ordinance Amending Section 11.09 Entitled
Fiscal Years of Chapter XI of the City Charter, City of Hutchinson,
Relating to Public Ownership and -Operation of Utilities
Action - Motion to waive second reading and adopt Ordinance No. 503
Council agenda, March 23, 1976
(c) Resolution No. 5664 - Approving Securities for First National
Bank of Minneapolis of Minneapolis, Minnesota
Action - Motion to waive reading and adopt resolution
7. Reports of Officers, Boards and Commissions
(a) Minutes of the Burns Manor Nursing Home Board Meeting dated
February 18, 1976
Action - Order by Mayor received for filing
8. Unfinished Business
t
(a) Discussion concerning Hutchinson Animal Shelter
Action -
9. New Business
(a) Request of Temple Crusaders to have Fire Truck, Rescue Truck and
Ambulance present at the Hutchinson Airport on June 6th
Action - Motion to reject - Motion to authorize Fire Department to
have vehicles present and request the Hutchinson Hospital
to have an ambulance present
(b) Recommendation of Administrative Assistant regarding Reorganization
of City Maintenance Departments
Action -
(c) Consideration of Applications for Renewal of Club Liquor Licenses
Action - Motion to reject - Motion to approve applications and authorize
issuance of licenses
(d) Consideration of Applications for Renewal of Liquor Licenses
Action - Motion to reject - Motion to approve applications and
authorize issuance of licenses
(e) Consideration of Request for Conditional Use Permit from Farmer's
Elevator Association and favorable recommendation of Planning
Commission
Action - Motion to reject - Motion to authorize issuance of
Conditional Use Permit
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A
Council agenda, March 23, 1976
(f) Consideration of Request for Conditional Use Permit from Hutchinson
Utilities Commission and favorable recommendation of Planning
Commission
Action - Motion to reject - Motion to authorize issuance of Conditional
Use Permit
(g) Consideration of Request for Vacation of Easement by Mr. Emmit
McCormick and favorable recommendation of Planning Commission
Action - Motion to reject - Motion to waive first reading and
set second reading for April 13th of an ordinance
vacating said easement
(h) Consideration of Request for Annexation - Robb Toteshek and Crow
River Country Club and favorable recommendation of Planning
Commission
Action - Motion to reject - Motion to waive reading and adopt
resolution requesting the State Municipal Commision
to hold hearing on said request
(i) Consideration of Cost Estimate for School Road Bridge Borings
Action -
(j) Consideration of Setting Special Council Meeting for March 30, 1976
Action - Motion to set special meeting for March 30, 1976
10. Miscellaneous
(a) Communications from Clerk -Administrative Assistant
11. Claims, Appropriations, and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate funds
12. Adjournment
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AGENDA ADDITION
REGULAR MEETING-HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 23, 1976
5. COMMUNICATIONS REQUESTS AND PETITIONS
(a) The Association has withdrawn their request to address the Council
at this time
9. NEW BUSINESS
(k) Consideration of Burial Site for Bicentennial Time Capsule
Action - Notion to order filed - Motion to designate burial
site
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
WEDNESDAY, FEBRUARY 25, 1976
I. CALL TO ORDER
Mayor Black called the meeting to order at 8:06 P.M. Members present:
Aldermen Westlund, Lueneburg, Haag, and Peterson. Members absent:
None. Also present: Administrative Assistant Fleetham, City Attorney
Schantzen, and City Engineer Priebe.
2. INVOCATION
Due to the absense of Reverend Howard Jones the Invocation was dispensed
with.
3. MINUTES
The minutes of the regular meeting of February 10, 1976 and
the special meeting of February 19, 1976 were reviewed. Mayor Black
then entertained a motion that the minutes be approved. Motion
carried unanimously.
4. PUBLIC HEARING
(a) 8:00 P.M. - CONSIDERATION OF 1976 IMPROVEMENT PROJECTS
At 8:06 P.M. Mayor Black declared the hearing open on the 1976
Improvement Projects as duly advertised with the reading of
Publication No. 1751. Mayor Black gave an explanation of the
Street Improvement System and also, what a M.S.A. Street is and
the method of payment for said streets. He also explained the
assessment payment procedure and the deffered assessment program
for the Elderly.
The following were present to be heard regarding the proposed
improvements:
Project No. 76-02 - Curb, Gutter, Bituminous Surfacing, and Appurtenances
Mayor Black gave an explanation of M.S.A. Streets and the construction
of this type of street.
Richard Carlson
574 Jefferson
Vernon Larson
592 Jefferson St.
- Inquired what amount of surfacing
on Jefferson Street would be paid
for by the residents.
Inquired if there was a hearing
on the 1975 Improvement Projects.
- Inquired what the front footage
costs are for the 1975 Sanitary
and Storm Sewer Projects.
Council minutes, February 25, 1976
Project 76-03 - Curb and Gutter, Bituminous Surfacing, and Appurtenances
Norman Pendergast
133 - 2nd Avenue S.E.
- Inquired what the cost difference
is between a 9 and a 5 ton road.
Inquired if it is necessary to
put a 9 ton road in a repidental
area.
Inquired if there is a business
establishment in this residental
area, do they pay for a 9 ton
street.
Inquired if the existing curb
and gutter is in the right location
would it have to be removed.
Ed Hoffman - Inquired what type of road would
430 Glen N. be constructed, and the approximate
construction costs. He further
requested that the curb and gutter
be constructed at the sidewalk
to allow for diagonal parking.
Project 76-04 - Curb, Gutter, Bituminous Surfacing, and Appurtenances
Mayor Black acknowledged'a letter from Northland Beverage in favor
of the project.
Project 76-05 - Curb, Gutter, Bituminous Surfacing and Appurtenances
Wes Wagner - Stated that he was not against
744 Dale the project but needed some time
between projects since this is
the third consecutive year for
projects.
Project 76-06 - Curb, Gutter, Bituminous Surfacing and Appurtenances
Ed Hoffman
430 Glen N.
James Haasl
535 Lakewood Drive
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- Inquired as to the exact location
of the project.
- Inquired when the connecting roads
would be completed.
Inquired what the construction cost
would be.
Stated they already have assessments
for water and sewer and now would
be assessed for this improvement.
Council minutes, February 25, 1976
Project 76-07, 76-08 and 76-09 - Curb, Gutter, Bituminous Surfacing
and Appurtenances
Don Lickfelt - Questioned the assessment procedure
315 Griffin on a corner lot and the construction
cost per front foot.
Richard Larson - Stated he favored the project.
Route 3 Stated that he was lead to believe
that all lots will be considered
equally and not assessed on a front
footage basis.
Project 76-10 - Curb, Gutter, Bituminous Surfacing and Appurtenances
Carl Fratzke - Questioned how much of the street
1148 S. Jefferson would be redone and the approximate
cost.
Mrs. Laurence Mattsfield - Inquired what the construction costs
146 - 5th Avenue S.E. are for curb and gutter and bituminous
surfacing.
Richard Larson - Requested a cost comparison between
Route 3 the 1974 and the proposed 1976
projects.
Mrs. Laurence Mattsfield - Inquired if the residents would have
146 - 5th Avenue S.E. to pay for the appurtenances on a
County Road.
Richard Larson - Inquired that when the projects are
Route 3 bid, does the City get a firm quote
from the contractor.
Mr. Ed Hoffman - Inquired what the construction cost
430 Glen Street No. would be for Project 76-03.
Project 76-11 - Bituminous Surfacing and Appurtenances
Mrs. Otto Stewart - Inquired why in new developments,
425 Rose Lane the assessments are made according
to lots rather than on a front
foot basis.
Inquired if there is anything that
could be done to revoke a Subdivision
Agreement.
Inquired why other property owners
will have to pay the assessment for
a property owner with a corner lot.
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Council minutes, February 25, 1976
Mr. Lyle Burge
440 Rose Lane
- Stated there is no need for the
street at this time.
Project 76-12 - Bituminous Surfacing and Appurtenances
No one present to be heard.
Project 76-13 - Bituminous Surfacing and Appurtenances
Leslie Elder
834 Church Street
Mr. Richard Larson
Route 3
Mr. John Dickenson
- Stated he favored the project and
inquired when street lights would
be installed in that area.
Inquired how the Council decides
which projects to continue and
which to drop.
- Requested that trees be planted in
the Sunset Street and Craig Avenue
area.
- Requested that the project be
completed.
Project 76-14 - Bituminous Surfacing and Appurtenances
No one present to be heard.
Project 76-15 - Bituminous Surfacing and Appurtenances
No one present to be heard.
Project 76-16 - Bituminous Surfacing and Appurtenances
No one present to be heard.
Project 76-17 - Curb, Gutter and Appurtenances
No one present to be heard.
Project 76-18 - Curb, Gutter and Appurtenances
Alvin Exted - Opposed the project. Stated he felt
Route 1 the street is in fine condition now.
Silver Lake, MN
Project 76-19 - Watermain and Appurtenances
No one present to be heard.
Project 76-20 - Watermain and Appurtenances
Richard Larson
Route 3
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- Favored the project.
Council minutes, February 25, 1976
Project 76-21 - Sanitary Sewer and Appurtenances
Don Peterson
Jefferson St. S.
Tim Krasen
555 Lyndale
John Miller
Shady Ridge
- Favored the project.
- Favored the project.
- Favored the project.
Project 76-22 - Sanitary Sewer, Watermain and Appurtenances
Richard Larson
Route 3
- Favored the project.
Project 76-23 - Sanitary Sewer, Watermain and Appurtenances
It was noted said project was requested by the property owner.
Project 76-24 - Sidewalk
No one was present to be heard.
Project 76-25 - Sidewalk
No one was present to be heard.
Richard Larson
- Inquired if any of the projects
requested, could be deleted.
Mayor Black declared a five minute recess at 9:25 P.M.
At 9:32 P.M. Mayor Black reconvened the meeting.
There being no one else present wishing to be heard,regarding the
proposed 1976 Improvement Projects, Mayor Black entertained a motion
that the hearing be closed at 9:32 P.M. Alderman Westlund so moved,
Alderman Lueneburg seconded the motion and it carried unanimously.
After discussion, it was moved by Alderman Westlund, seconded by
Alderman Peterson to delete the following projects from the 1976
Improvement Projects:
PROJECT NO. STREET FROM TO
76-05 West side of Dale Street Linden Avenue 300 feet North
76-10 Jefferson Street on'East side from South City Limits to
existing Curb and on West side from Century Avenue to
existing Curb
by construction of curb, gutter, bituminous surfacing and appurtenances
76-11 Rose Lane Fifth Avenue, N.E. South Terminus
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Council minutes, February 25, 1976
by construction of bituminous surfacing and appurtenances.
It was then moved by Alderman Westlund seconded by Alderman Peterson,
to waive reading and adopt Resolution Nos. 5642 through 5662,
entitled, Ordering Improvement and Preparation of Plans. The
following voted "aye": Alderman Westlund, Lueneburg, Haag and
Peterson and Mayor Black. The following vote "nay" None.
Motion carried unanimously.
5. COMMUNICATIONS, REQUESTS AND PETITIONS
None
6. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 7/76 - REPEALING SECTION 530 OF THE 1974 ORDINANCE
CODE OF THE CITY OF HUTCHINSON ENTITLED ELECTRICAL PERMIT FEES
It was moved by Alderman Haag, seconded by Alderman Lueneburg to
waive second reading and adopt Ordinance No. 497, entitled, Repealing
Section 530 of the 1974 Ordinance Code of the City of Hutchinson,
entitled, Electrical Permit Fees. Motion carried unanimously.
(b) ORDINANCE NO. 8/76 - REPEALING SECTION 305 OF THE 1974 ORDINANCE
CODE OF THE CITY OF HUTCHINSON ENTITLED ELECTRICAL CODE ADMINISTRATION.
It was moved by Alderman Westlund, seconded by Alderman Lueneburg,
to waive second reading and adopt Ordinance No. 498 entitled, Repealing
Section 305 of the 1974 Ordinance Code of the City of Hutchinson,
entitled Electrical Code Administration. Motion carried unanimously.
(c) ORDINANCE NO. 4/76 - AMENDING ORDINANCE NO. 464, SECTION 6.05
RELATIVE TO VARIANCES
It was moved by Alderman Lueneburg, seconded by Alderman Peterson,
to waive first reading and set second reading for March 9, 1976 of
Ordinance No. 4/76, entitled Amending Ordinance No. 464, Zoning
Regulations of the City of Hutchinson, Section 6.05, Relative to
Variances. Motion carried unanimously.
7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
(a) BURNS MANOR NURSING HOME BOARD OF DIRECTOR'S MEETING MINUTES DATED
JANUARY 13, 1976
There being no discussion, the minutes were ordered by the Mayor
received for filing.
(b) MINUTES OF THE HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTOR'S
MEETING DATED JANUARY 20, 1976 AND FEBRUARY 6, 1976
There being no discussion, the minutes were ordered by the Mayor
received for filing.
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Council minutes, February 25, 1976
8. UNFINISHED BUSINESS
(a) REQUEST FOR NON -INTOXICATING MALT LIQUOR LICENSE - CARL PETERSON
(DEFERRED FROM FEBRUARY 10, 1976)
It was noted said application was approved by Chief O'Borsky. It
was then moved by Alderman Lueneburg, seconded by Alderman 'Haag
that the application be approved and the permit be granted.
Motion carried unanimously.
9. NEW BUSINESS
(a) CONSIDERATION OF PROPOSED AMENDMENT TO ORDINANCE NO. 560 MODIFYING
WATERWORKS AND SEWER DEPARTMENTS - RATES AND CHARGES
After discussion, it was moved by Alderman Peterson, seconded by
Alderman Lueneburg to set public hearing to consider the Proposed
Amendment for March 23, 1976. Motion carried unanimously.
(b) CONSIDERATION OF REQUEST TO VACATE A PORTION OF SUPERIOR STREET
AND FAVORABLE RECOMMENDATION OF THE PLANNING COMMISSION
After discussion, it was moved by Alderman Peterson, seconded by
Alderman Lueneburg, to waive first reading and set second reading
for March 9, 1976 of Ordinance No. 10/76, entitled, An Ordinance
to Vacate a Portion of Superior Street. Motion carried unanimously.
(c) CONSIDERATION OF RECOMMENDATION OF THE PLANNING COMMISSION THAT
THE PARKS AND PLAYGROUNDS CONTRIBUTION SCHEDULE BE MODIFIED
Alderman Lueneburg stated the reason on which they based their
decision. After discussion, it was moved by Alderman Lueneburg,
seconded by Alderman Haag to accept the recommendation of the
Planning Commission and adopt the Contribution Schedule as presented.
Motion carried unanimously.
(d) APPOINTMENTS TO BOARDS AND COMMISSIONS
(a) Burns Manor Nursing Home Board
Mayor Black then reappointed Mr. Les Linder to the Board for
a full five year term upon Council ratification. Adlerman
Westlund moved to ratify said appointment. Alderman Lueneburg
seconded the motion and it carried unanimously.
Mayor Black informed that Mr. Myron Johnson's 8 year term expires
on March 25, 1976. It was then moved by Alderman Westlund,
seconded by Alderman Haag,to waive reading and adopt Resolution
No. 5641, entitled Resolution of Appreciation - Myron Johnson.
Motion carried unanimously.
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Council minutes, February 25, 1976
Mayor Black then appointed Mr. Elred Miller to the Board
to fill the unexpired term of Myron Johnson upon Council
ratification. Alderman Westlund moved to ratify said
appointment. Alderman Haag seconded the motion and it
carried unanimously.
(b) CATV Advisory Board
Mayor Black -informed the Chairman of the Board is surveying
possible members and will submit a recommendation to the
Council.
(e) CONSIDERAITON OF ORDINANCE ADOPTING THE MINNESOTA UNIFORM FIRE CODE
Discussion was held on the advantages of having this ordinance in
effect for the City. After discussion, it was moved by Alderman
Haag, seconded by Alderman Westlund to waive first reading and
set second reading for March 9, 1976 of Ordinance No. 9/76 entitled,
Ordinance Amending Section 310 of the 1974 Ordinance Code of the
City of Hutchinson, entitled Fire Prevention Code Adopted by Reference.
Motion carried unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE. ASSISTANT
1. Stated that the City Long Range Water Plan call for an
addition to the Water Treatment Plant in 1979. He further
stated that there new Federal Funding Programs being drafted, but
if the project is not ready to being construction within 90 days
after federal funding is available, we will not be eligible for fuAdingt
He stated if the Council desired to go ahead, the first step
would be to update the 1969 Water Study. After discussion,
it was moved by Alderman Peterson, seconded by Alderman Westlund,
to proceed with the updating of the 1969 Water Study with
expenditures not to exceed $2,000. Motion carried -unanimously.
2. Alderman Westlund and Administrative Assistant Fleetham reviewed
the present Liquor Store salaries and procedures. After discussion,
Mayor Black entertained a motion to adopt the proposal as presented
by Alderman Westlund. Alderman Westlund so moved. Alderman
Lueneburg seconded the motion and it carried unanimously.
3. Reminded of the March 17th meeting on the Airport Master Plan.
4. Reviewed the Second Avenue Street Lighting. He stated that
the trees along the Avenue would be trimmed and he had received
a proposal from the Utilities Commission to convert the present
light standards to pressurized sodium at a cost of approximately
$200 per standard. After discussion, it was moved by Alderman
Lueneburg, seconded by Alderman Haag, to authorize the expenditure
to install pressurized sodium lights on Second Avenue. Motion
carried unanimously.
U
IV
r Council minutes, February 25, 1976
5. Informed he had discussed with the Utilities Commission personnel
a possible street lighting plan for the South Grade Road Area.
6. Discussion was held on a letter received from Burlington Northern
offering to sell the property of the Wye Track area adjacent to
Riverside Park for $10,000. It was the concensus of the Council
that $10,000 was too high of a price for said property and
directed the Administrative Assistant to continue negotiations
for a possible yearly lease on the property.
7. Reminded of the Fire and Construction Code Seminar to be held
Thursday, Februar, 26, 1976 aL the Crow River Country Club.
(b) COMMUNICATIONS FROM MAYOR BLACK
1. Reminded of the City Council - Department Head Meeting on Thursday,
February 26, 1976 at 8:00 A.M.
(c) COMMUNICATIONS FROM CITY ATTORNEY SCHANTZEN
1. Reviewed the status of the Bridge condemnation preceedings in
regards to the South Bridge approach right-of-way. After
discussion, it was moved by Alderman Westlund, seconded by
Alderman Haag, to waive reading and adopt Resolution No. 5663,
entitled, Authorizing Purchase of Dobratz Property for Bridge
Approaches. Motion carried unanimously.
(d) COMMUNICATIONS FORM CITY ENGINEER PRIEBE
1. City Engineer Priebe reviewed the possible utilities extensions
in the area of the Crow River Country Club and the Industrial
Park.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
On motion by Alderman Haag, seconded by Alderman Peterson, to approve
the claims and authorize payment from their approporiate accounts.
Motion carried unanimously.
12. ADJOURNMENT
There bing no further discussion, the meeting was declared adjourned at
10:55 P.M. on motion by Alderman Lueneburg, seconded by Alderman Haag,
and carried unanimously.
&Z
MINUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
WEDNESDAY, FEBRUARY 25, 1976
1. Mayor Black called the meeting to order at the hour of 7:10 P.M.
Members present: Aldermen Westlund, Lueneburg, Haag, and Peterson
in addition to Mayor Black. Members absent: None. Also present:
Administrative Assistant Fleetham, City Attorney Schantzen, and City
Engineer Priebe.
2. Mr. Duane Buske, Mr. Arlie Schelecht, and other members of the Hutch
Elks, Inc. were present and requested the Council outline the require-
ments for a variance. They reviewed their proposed intensification of
the use of their building.
3. After discussion, it was the concensus of the Council that the Elks
request is not within the requirements of the variance procedures,
therefore the request would have to be denied, but they urged the
Elks to continue researching their problem for a possible solution.
4. There being no further discussion,_ the meeting was declared adjourned
at 7:58 P.M.
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MINUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
THURSDAY, MARCH 4, 1976
1. Vice Chairman Westlund called the meeting to order at 8:10 A.M.
Members present: Aldermen Lueneburg, Peterson, and Haag in addition
to Vice Chairman Westlund. Members absent: Mayor Black
Also present: Administrative Assistant Fleetham
2. Discussion was held on the federation of the Police Department
employees. Administrative Assistant Fleetham requested authorization
to consult with the League's Labor Relations Consultant. After
discussion, it was moved by Alderman Lueneburg, seconded by Alderman
Peterson to authorize consultation with the League's Labor Relations
Consultant. Motion carried unanimously.
3. Administrative Assistant Fleetham stated that the City is required to
advertise ,a notice of opportunity for public hearing on those
improvement projects in which federal aid urban funds are used in
the construction of the projects. After discussion, it was moved
by Alderman Lueneburg, seconded by Alderman Haag to authorize
publication of notice of opportunity for public hearing for the
reqular meeting of April 13, 1975. Motion carried unanimously.
4. Discussion was held on the new animal control facility. Administrative
Assistant Fleetham informed the Council that in approximately one year
the Hutch -Stewart Veterinary Clinic will be building a new facility and
at that time the Council could contract with them for the use of their
spaces for dog impoundment. He further stated that as a short term
solution, it is the recommendation of the Staff that the Old Filter
Plant be used temporarily as the Dog Pound. It was the concensus of
the Council to proceed as recommended by the City Staff.
5. Administrative Assistant Fleetham stated that he, Alderman Westlund,
and Personnel Coordinator Sitz had reviewed the salaries and staffing
of the Liquor Store with the employees. He further stated it is their
recommendation that an additional full time employee be hired at this
time with possible change to part time in June. After discussion, it
was moved by Alderman Haag, seconded by Alderman Peterson to authorize
advertisement of an available full time position at the Liquor Store.
Motion carried unanimously.
6. Vice Chairman Westlund stated the Public Official's Liability Insurance
has been canceled and gave a summary of how it is contained in an in-
surance package from Madsen Insurance Agency and who it covered.
Administrative Assistant Fleetham then stated it is the recommendation
of Mr. William Pete, consultant of the League of Minnesota Municipalities,
that we advertise for proposals at this time. It was then moved by
Alderman Lueneburg, seconded by Alderman Peterson,'to authorize publication
of advertisement for bids. Motion carried unanimously.
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Council minutes, March 4, 1976
6. Discussion was held on the proposed Logo for the City. After reviewal
of the examples submitted by the artist, it was the concensus of the
Council to continue with the design which contains a large flowing
"H" with the word "Hutch" in the crossbar in the color of green with
black shadowing.
7. There being on further business to come before the Council, the meeting
was declared adjourned at 8:40 A.M. on motion by Alderman Haag, seconded
by Alderman Peterson and carried unanimously.
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MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 9, 1976
1. CALL TO ORDER
Vice President Westlund called the meeting to order at 7:30 P.M.
Members present: Aldermen Lueneburg and Haag in addition to Vice
President Westlund. Members absent: Alderman Peterson and Mayor'
Black. Also present: Administrative Assistant Fleetham, City
Attorney Schantzen, and City Engineer Priebe.
2. INVOCATION
Reverend Manley Swarthout of the Calvary Wesleyan Church delivered
the invocation.
3. MINUTES
No minutes were considered at this meeting due to the absense of two
Council members.
4. PUBLIC HEARINGS
(a) CONSIDERING AMENDING THE HUTCHINSON CITY CHARTER BY ADOPTION OF:
ORDINANCE NO. 5/76 - AMENDING SECTION 7.02 OF THE CITY CHARTER TO
READ AS FOLLOWS: THE FISCAL YEAR OF THE CITY SHALL BE FROM
JANUARY 1 THROUGH DECEMBER 31
AND
ORDINANCE NO. 6/76 - AMENDING SECTION 11.09 OF THE CITY CHARTER
TO READ AS FOLLOWS: THE FISCAL YEAR OF THE HUTCHINSON UTILITIES
COMMISSION SHALL BE FROM JANUARY 1 THROUGH DECEMBER 31.
Vice President Westlund declared the hearing open at 9:22 P.M.
as duly advertised with the reading of Publication No. 1757.
Vice President Westlund summarized the reasons as to why it
would be advantageous for the City to have the Fiscal Year
coincide with the Calendar Year. There being no one else
present wishing to be heard, the hearing was declared closed
at 9:30 P.M on motion by Alderman Lueneburg, seconded by
Alderman Haag and carried unanimously.
ORDINANCE NO. 5/.76
It was then moved by Alderman Lueneburg, seconded by Alderman Haag,
to waive first reading and set second reading for March 23, 1976 of
Ordinance No. 5/76 entitled, Ordinance Amending Section 7.02 Entitled
9.
Council minutes, March 9, 1976
Fiscal Years of Chapter VII of the City Charter, City of Hutchinson,
Relating to Taxation and Finances. Motion carried unanimously.
ORDINANCE NO. 6/76
It was then moved by Alderman Lueneburg, seconded by Alderman Haag,
to waive first reading and set second reading for March 23, 1976
of Ordinance No. 6/76 entitled, Ordinance Amending Section 11.09
Entitled Fiscal Year of Chapter XI of the City Charter, City of
Hutchinson, relating to Public Ownership and Operation of Utilities.
Motion carried unamimously.
6. RESOLUTION AND ORDINANCES
(a) ORDINANCE NO. 4/76 - AMENDING ORDINANCE NO. 464, SECTION 6.05,
RELATIVE TO VARIANCES
It was moved by Alderman Lueneburg, seconded by Alderman Haag,
to waive second reading and adopt Ordinance No. 499, entitled,
Amending Ordinance No. 464, Section 6.05, relative to variances.
Motion carried unanimously.
(b) ORDINANCE NO. 9/76 - AMENDING SECTION 310 OF THE 1974 ORDINANCE
CODE OF THE CITY OF HUTCHINSON, ENTITLED, FIRE PREVENTION CODE
ADOPTED BY REFERENCE
It was moved by Alderman Haag, seconded by Alderman Lueneburg,
to waive second reading and adopt Ordinance No. 500, entitled,
Amending Section 310 of the 1974 Ordinance Code of the City
of Hutchinson, entitled, Fire Prevention Code Adopted by
'Reference. Motion carried unanimously.
(c) ORDINANCE NO. 10/76 - ORDINANCE VACATING A PORTION OF SUPERIOR
STREET
It was moved by Alderman Lueneburg, seconded by Alderman Haag,
to waive second reading and adopt Ordinance No. 501, entitled,
Ordinance Vacating a Portion of Superior Street. Motion carried
unanimously.
7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
(a) MONTHLY FINANCIAL REPORT - FEBRUARY 1976
There being no discussion, the report was ordered filed by the
Vice President.
(b) BUILDING OFFICIAL'S MONTHLY REPORT - FEBRUARY 1976
There being no discussion, the report was ordered filed by the
Vice President.
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Council minutes, March 9, 1976
(c) MINUTES OF THE PLANNING COMMISSION MEETINGS DATED FEBRUARY 17,
1976
There being no discussion, the minutes were ordered filed by the
Vice President.
(d) MINUTES OF THE PARK AND RECREATION BOARD MEETING DATED FEBRUARY
4, 1976
There being no discussion, the minutes were orded filed by the
Vice President.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF HIGHWAY 7 STREET LIGHTING
Administrative Assistant Fleetham proposed that this Spring Street Lights could
be installed in the area of Highway 7 East and Michigan Street
to the railroad tracks. Said plan calls for wooden poles and
underground wiring. After discussion, it was moved by Alderman
Lueneburg, seconded by Alderman Haag to authorize installation
of the lights and encumber funds from the 1975 Capital
Improvements Fund. Motion carried unanimously.
9. NEW BUSINESS
(a) CONSIDERATION OF REQUEST FOR PERMIT TO HOLD PUBLIC DANCE ON APRIL
3, 1976 AT HUTCHINSON HIGH SCHOOL GYM BY J -CROW CHAPTER OF DEMOLAY
After discussion, it was moved by Alderman Haag, seconded by
Alderman Lueneburg, to approve the application and authorize
issuance of the permit. Motion carried unanimously.
(b) CONSIDERATION OF DELINQUENT WATER ACCOUNTS
Delinquent Water Account No. 200-05, Roger Voss, 510 Monroe
Street, in the amount of $28.71, was reviewed. It was noted
Mr. Voss indicated the account would be paid in full on March
11, 1976. After discussion, it was moved by Alderman Lueneburg,
seconded by Alderman Haag, that services be discontinued if the
account was not paid in full by March 11, 1976. Motion carried
unanimously.
Delinquenet Water Account No. 40-07, Ben Roth, 184 Fourth Avenue
N.W., in the amount of $32.15, was reviewed. It was noted Mr.
Roth indicated the account would be paid in full on March 12,
1976. After discussion, it was moved by Alderman Lueneburg,
seconded by Alderman Haag, that services be discontinued if the
account was not paid in full by March 12, 1976. Motion carried
unanimously.
Delinquent Water Account No. 46-07, Mark Thomton, 187 Third Avenue
N.W., in the amount of $26.86 was reviewed. There being no one
- 3 -
Council minutes, March 9, 1976
present wishing to be heard or to show cause why services should
not be discontinued, the services were ordered discontinued
immediately on motion by Alderman Lueneburg, seconded by Alderman
Haag and carried unanimously.
Delinquent Water Account No. 128-07, Jakll Investments, Midwest
Mobile Home Park, in the amount of $205.31 was reviewed.
There being no one present wishing to be heard or to show cause
why services should not be discontinued, the services were
ordered discontinued immediately on motion by Alderman Lueneburg,
seconded by Alderman Haag and carried unanimously.
Delinquent Water Account No. 135A-07, Doug Yerks, 253 Fifth Avenue,
N.W. in the amount of $32.66 was reviewed. There being no one
present wishing to be heard or to show cause why services
should not be discontinued, the services were ordered discontinued
immediately on motion by Alderman Lueneburg, seconded by Alderman
Haag and carried unanimously.
Delinquent Water Account No. 34-08, Woody's Drive Inn, Fourth
Avenue, N.E., in the amount of $34.72 was reviewed. There being
no one present wishing to be heard or to show cause why services
should not be discontinued, the services were ordered disconnected
immediately on motion by Alderman Lueneburg, seconded by Alderman
Haag and carried unanimously.
(c) RECOMMENDATION ON SALARY INCREASES FOR EXEMPT EMPLOYEES
Vice President Westlund reviewed the factors used in considering
salary increases for Exempt Employees. He then reviewed the
recommended salary increases. After discussion, it was moved by
Alderman Haag, seconded by Alderman Lueneburg, to adopt the
increases as recommended with reviewal at Budget Preparation
August. Motion carried unanimously.
(d) CONSIDERATION OF RECOMMENDATION OF PARK AND RECREATION BOARD
REGARDING RENTAL PRICE FOR TABLES AND CHAIRS
A proposed schedule submitted by the Park and Recreation Board
was reviewed. It was noted the schedule would be used when
City Personnel deliver and set up items for an organization.
After discussion, it was moved by Alderman Lueneburg, seconded
by Alderman Haag to accept the schedule and initiate use as
recommended. Motion carried unanimously.
(e) PRELIMINARY REPORT WATER AND SEWER RATE STUDY
Mr. Rex Stockwell of Toltz, King, Duvall, Anderson and Associates, Inc.
presented a preliminary report on the Water Rate Study and the proposed
charges. He also presented a preliminary report on the Sewer Rate
Study and the proposed charges.
ULM
Council minutes, March 9, 1976
(f) REQUEST OF HUTCHINSON POLICE OFFICER'S ASSOCIATION TO ADDRESS THE
CITY COUNCIL
Mr. Neil Jensen, representative of the Hutchinson Police Officer's
Association was present and informed the Council that said
organization is in the process of withdrawing their petition for
Election of Representation and that they would like to negotiate
with the City Council outside of the Public Employees Bargaining
Act.
(g) PETITION AGAINST USE OF OLD FILTER PLANT AS TEMPORARY DOG POUND
A petition by the residents of the area surrounding the South
Park was presented to the City Council requesting that the
Dog Pound not be placed in the Old Filter Plant since it would
create an undue hazard for those who use the park.
Administrative Assistant Fleetham stated he felt by placing the
pound in this area it would increase the security of the area.
He suggested a 90 Day Trial use of the Old Filter Plant.
It was also questioned if the Pound could legally be placed on
parkland. it was the concensus of the Council that City Attorney
Schantzen further investigate this matter.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT
1. Requested permission to encur expenses not to exceed $150
for final draft of City Logo. It was then moved by
Alderman Lueneburg, seconded by Alderman Haag to authorize
said expenditure. Motion carried unanimously.
2. Reminded of the following meetings:
Wednesday, March 17, 1976 - 7:30 A.M. Population Committee
11:45 A.M. Land Use Committee
(b) COMMUNICATIONS FROM CITY ENGINEER
1. Stated the Farmer's Elevator Association have requested water
service to their new site in the Industrial Park in conjunction
with their Conditional Use Permit which will be considered
by the Planning Commission on March 16, 1976.
- 5 -
Council minutes, March 9, 1976
il. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) Verified Claims
It was moved by Alderman Lueneburg, seconded by Alderman Haag
to approve the verified claims and authorize payment from the
appropriate funds. Motion carried unanimously. ,
12. ADJOURNMENT
There being no further business to come before the Council, the meeting
was declared adjourned at 9:59 P.M. on motion by Alderman Haag, seconded
by Alderman Lueneburg and carried unanimously.
- 6 -
PUBLICATION NO. 1769
PUBLISHED IN THE HUTCHINSON LEADER:
Wednesday, March 10, 1976 & Wednesday, March 17, 1976
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN
Notice is hereby given that a public hearing will be held on
Tuesday, March 23, 1976
during the course of their regular meeting which starts at
7:30 P.M. in the Council Chamber of City Hall for the
purpose o :
Considering a Proposed Amendment to Ordinance No.
560 modifying Waterworks and Sewer Departments -
Rates and Charges
This hearing will be held by the City Comagil
of the City of Hutchinson. At such hearing, all persons interested
may be heard.
City Clerk
March 5, 1976
Date
RESOLUTION NO. 5664
RESOLUTION APPROVING SECURITIES FOR
FIRST NATIONAL BANK OF MINNEAPOLIS OF
MINNEAPOLIS, MINNESOTA
WHEREAS, the First National Bank of Minneapolis, a City
Depository, has presented as collateral $675,000.00 as follows:
PLEDGE
DESCRIPTION
RATE
DUE
AMOUNT
2799
City of Fremont, CA
5.25%
6-1-89
$ 80,000.00
1968 Park Bond
16 @ $5,000
2800
City of Fremont, CA
5.25%
6-1-89
$ 20,000.00
1968 Police Bldg. Bd.
4 @ $5,000
2802
St. Tammany Parish wide
5.90%
3-1-92
$315,000.00
Sch. Dist. #12 of the
Parish of St. Tammany,
LA. School Bd.
63 @ $5,000
2803
County of Albany, New
6.00%
4-1-92
$260,000.00
York South Hall Const.
,
(Serial) Bd. Series F
52 @ $5,000
TOTAL
$675,000.00
BE IT
RESOLVED by the City Council
of the
City of
Hutchinson,
Minnesota,
that the Treasurer be authorized
to
accept
said securities
as collateral and that said collateral
be deposited with
the First
National Bank of Minneapolis, Minnesota
for safekeeping.
N
Adopted by the City Council this of , 1976.
D. J. Black
Mayor
ATTEST:
FranNG. Fleetham4 Jr.
City Clerk
6C.
?'1S MA.T'0'i i?Tr`TI^7F AL VirR>ING vOTM
19?� Minutes
The Burns Manor Board of Directors met on February lg, 197.5, at --urns Manor T'unicipal
'"ursing Home, president Heinz Fruck presiding.
All members were present, as well as Arthur Gustafson, strident intern from the Uni-
versity of Minnesota.
w The minutes of the previous meeting were approved as presented, by a motion from
H. Jones, seconded by L. Ulrich and carried.
The bills, a copy of which are attached to the minutes on file, and made a part hereof,
on motion made, seconded and carried were allowed, as well as two additional bills of
$15.00 toward an Activities Magazine, and $60.00 for Chuck Carlson's services as con-
sultant pharmacist.
The matter of installation by Honeywell of controls for each room was discussed, and
it was agreed that the units should be left as they are.
W. Kurth presented a review of the nine month financial report.
H. Jones moved, H. Zeleny seconded, and motion carried authorizing delivery of fuel
tank for installation.
Different types of kitchen flooring were discussed, to be installed after the new hood
Is installed. (tile,quarry tile, ceramic flooring and 3M floor)
Two motions were made with recommendations to the city council of the City of Hutchinson,
copies of letters containing motions are attached minutes on file and made a part hereof.
A motion by 'i. ffe"tlund, seconded by M. Johnson and carried authorized the employees of
the dietary department to attend classes at the Hutchinson Vocational Technical Tnsti-
tute, with 3,irns Manor responsible for payment of tri.tion fees. Classes will start
larch 25, 1976.
The compensation of $12.00 per hour for the services of the consultant pharmacist to
be effective starting January 1, 197E was approved.
The installation of a private phone in the office of the administrator was authorized.
Arthur Gustafson, intern in Nursing Home Administration, presented his suggestions for
remodeling the business office. On motion by H. Jones, seconded by R. Westlund and
carried, the Directors gave their approval for continued planning of office remodeling
Including air conditioning.
The administrator presented an account of the January 30, 1976 visit of the MHD Dis-
trict Office, Marshall, M., survey team; documentary reports of staff personnel at-
tached to the minutes on file and made a part hereof. A motion by H. Jones, seconded
by H. Zeleny and carried. resolved:
"Burns Manor employees are not to be harrassed by rederall State Survey teams or are
their human rights to be violated. Two or more Burns Manor personnel are to be with
Federal/State Survey Teams on all exit interviews, and said teams are not to interview
any one employee behind closed doors at any time.
There being no further business, meeting adjourned to reconvene March 10, 1976 at
the same place and time.
Respectfully submitted,
ATTER s
Mavis J. Geier, Secretary
7a .
TO CllUNCU . 3,12 i ' 1
Futchinsan '"i n._.srcn 2211?. 1i75
City Council
Frank F1eetham, City Administrative Asst.
On taking a poll of its members the Park F, jecreation Board recom-nend
to the City Council it's opposition to impoundin; do ,a in the Sough Park.
"gud" Da ett, Cnal-rman
- pr. D.Chernausek
Larry 11:1orri3sette
Jamey Corson
Spencer Beytein
Don Falc)ner
Respectfully submitted,
.3race Sanstead ,Seely.
C(, N F I T)ENTIAL NO"I R RELEAS i'.
VA SH'N(,T( V A V C NUE W C _-iT
M E M O R A N D U M
DATE: _ , _ March 19, 1976 _ _ — _
TO • Mayor and Council _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _-
FROM: AdministrativeAssistant _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
SUBJECT: Reorganization of the Maintenance Departments of the CiLM-PL IWtchinson
Over the past I^ months I have had periodic discussion with each Council -
member regarding the burden and load of red tape and other requirements
being confronted by the water, sewer, street, and park departments. This
burden has been growing in increased amounts and appears that there is no
hope of such lessening. We have also discussed other matters such as
purchasing and inventory control, property accounting, and more effective
scheduling of work practices. With the present work load on the personnel
in these departments, such goals are really unrealistic.
Therefore, after thoroughly discussing this with you and the department
heads and supervisors involved, the following recommendation is made for
your consideration.
It is proposed that the City employ a Director of Maintenance Services.
This person would be the Division Head for the Water, Sewer, Park, and
Street Departments. He would mainly be concerned with the paperwork and
other administrative responsibilities of those departments. The functional
control of the departments would be administered by the respective line
supervisors. The technical aspects would be held by the respective line
supervisors.
Since this person will probably be a generalist with an administration base,
he will need an extreme amount of help in the technical matters. Therefore,
it is proposed that Fred Roberts be made Assistant Director of Maintenance
Services to work with the Director to provide the technical and functional
assistance that is needed. The knowledge that Fred has of City Operations
is unmeasurable and thus his support of such a Director would provide an
immense contribution to intergrating this new man in this municipal
organization.
The Water and Sewer Department would be separated to functional areas with
Clyde being appointed Chief Water Plant Operator and Finley assuming the
position of Chief Waste Water Plant Operator.
9.34
Mawr and Council
March 19, L976
Page Two
Any questions, iuch as who would be officed where and with whom will have
to be answered later. It is my position that those questions must be
worked out between the Director, Assistant Director and Supervisors
once this person has assumed the position.
The Budget implications for this will certainly result in an added expense.
However, we are eliminating a new full—time position in the Water and Sewer
Departments. The added cost will eventually effect cost savings through
better man.,gment and purchasing, plus we are removing an unfair burden
of work mit,ii some of the present staff.
There are countless other reasons for, and even possibly reasons against
such reorganization, but after much review and discussion with you I am
recommending that the City Council reorganize the mentioned departments
into a Department of Maintenance Services with a Division Head in the
Dosition of Direotor.
Thank you for your consideration, if there are any questions, please do
not hesitate to contact me.
Warmest gards,
G. Fleetham, Jr.
jr
11
Director of
Maintenance Services
Assistant Director of
Maintenance Services
Chief Chief Water Municipal
Municipal
Park Street Wastewater Plant Buildings
Supervisor Supervisor Service plant Oper. Operator
Center _
1Ar
v
PRELIMINARY JOB DESCRIPTION 3-76
DIRECTOR OF MAINTENANCE SERVICES
THIS IS ADMINISTRATIVE WORK IN DIRECTING A COMPREHENSIVE MAINTENANCE
PROGRAM FOR CITY PARKS, STREETS, STRUCTURES, BUILDINGS, ROADS, CEMETERY,
AND WATER AND SEWER UTILITIES.
Organizes, directs and coordinates the activities of the street,
park, cemetery, and water and sewer departments. Coordinates maintenance
services with all appropriate city departments to assure a high level
of effectiveness.
Evaluates and observes daily the functioning of the various
maintenance services in the field as a means of recognizing the need
for change and organization, work scheduling, and policies and
procedures which will maintain and improve the maintenance services
being provided.
Sees that rules and regulations of the City Council, Pollution
Control Agency, State Department of Health and Department of Natural
Resources relative to the water and sewer department are complied
with. Sees that conditions of all contracts by or in the water and
sewer department are complied with.
Confers with administrators, officials, and technical personnel
to coordinate departmental activities with organizational demands,
such as emergency repairs or construction projects.
Keeps the Administrative Assistant and the City Council informed
of all important developments which they will need to know to effectively
administer their responsibilities.
Prepares the annual budget request and controls expenditures of
the departments.
Directs a progrLm of conformance to prescribed safety practices
and takes prompt corrective action when potential safety hazards
are recognized.
Works with supervisors to assign, coordinate and review the work
of the 18 or more employees of the departments. Sees that work
assignments are defined and clearly delegated. Reviews work perform-
ance on a continuing basis. Communicates city and department policies
clearly. Recognizes and acts upon employee problems promptly.
Involves supervisors in planning daily implementation of work
programs. Periodically conducts group meetings with work crews to
review work procedures and to encourage their observations and suggestions.
Plans and directs the administration of on -job and other training
programs for personnel assigned.
(5"v",Purchases' equipment and vehicles as required by the departments,
within budget limitations.
Performs other duties and assumes other responsibilities as
apparent or as delegated.
(Director of Maintenance Services continued)
MENTAL APPLICATION Under the authority of the City Council, this
position exercises considerable discretion and independent judgment
in directing the city maintenance program. Work is review through
conference and evaluation of the effectiveness of the maintenance
program.
RESPONSIBILITY There is responsibility for maintaining and upgrading
the quality of maintenance services in the city, within budget
limitations. Direct supervision is exercised over the Assistant
Director of Maintenance Services, foremen, and employees of the
street, park, cemetery, and water and sewer departments.
PERSONAL CONTACT Daily contact with personnel assigned. Contact
with local officials and administrators in planning for needs of
the departments and in matters concerning major departmental activities.
Contact with the public answering questions and dealing with problems
and complaints pertaining to city projects.
EDUCATION, TRAINING, SKILL Some college background desirable, or
equivalent work experience for competence in management, purchasing
and property control. Supervisory experience desirable. The
position requires the ability to work effectively with people at
all levels.
EXPERIENCE Up to 12 months experience in this position required for
effective performance.
WORKING CONDITIONS Office and field work. May be outside in all
weather. On call in emergencies or unusual situations; hazards
may be encountered in weather and other emergencies.
* PRELIMINARY JOB DESCRIPTION 3-76
ASSISTANT DIRECTOR OF MAINTENANCE SERVICES
THIS IS SUPERVISORY WORK IN THE MAINTENANCE OF THE CITY STREETS,
ALLEYS, SIDEWALKS, PARKS, CEMETERY, AND RELATED GROUNDS AND STRUCTURES.
Works under the direction of the Director of Maintenance .Services
in planning the daily implementation of work programs in the street,
park, and cemetery departments.
Assists the Director of Maintenance Services in assigning and
coordinating the work of the supervisors and employees of the street,
park, and cemetery Departments.
Assists in maintaining a program of conformance to prescribed
safety practices.
Inspects supplies, tools and equipment of the department to determine need
for maintenance and repair. Recommends required repairs or improvements.
Works with and provides support to the Director of Maintenance
Services as he works to coordinate maintenance services for a high
level of effectiveness.
Performs other duties and assumes other responsibilities as
delegated.
MENTAL APPLICATION Under the authority of the Director of Maintenance
Services, this position applies experience for the effective carrying
out of the work assignments of the street, park, and cemetery departments.
RESPONSIBILITY There is responsibility for the coordination of
efforts of the employees of the departments. Position works with
the Director of Maintenance Services to extend effective supervision
over the supervisors and employees of the departments.
PERSONAL CONTACT Daily contact with personnel of the departments.
Contact with the public involves explanation and discussion of work
projects and answering or referring questions that arise concerning
such projects.
EDUCATION, TRAINING, SKILL Secondary education desirable, plus
experience in supervision and the operation of heavy equipment.
Understanding of budget requirements necessary. Ability to maintain
effective working relationships necessary.
EXPERIENCE Up to 6 months experience in this position necessary for
effective performance.
WORKING CONDITIONS Inside and outside work in all seasons. Hazards
may be encountered in weather and other emergencies.
* Subject to review after duties of Director of Maintenance Services
are assumed by new employee.
0
ITY OF HUTCHINSON
,-1t(iA0P90t(t 55350
•
OFF IC AT 37 WASHINGTON AVENUE WEST
M E M O R A N D U M
DATE: _March 23 1976_______
TO: Mayor and Council _____________,_„___
FROM: Administrative Assistant _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
SUBJECT: Applications for Renewal of Club On -Sale Liquor yifjewea 8nC _
On -Sale LFquor Licenses
CLUB ON -SALE LIQUOR LICENSE APPLICATIONS RECEIVED
American Legion Post No.96
V.F.W. Post No. 906
Hutch Elks, Inc.
Crow River Country Club
It is recommended by the Chief of Police and City Clerk that the applications
be approved.
ON -SALE LIQUOR LICENSES
The Chalet Supper Club
The Dinner Bell, Inc.
It is recommended by the Chief of Police and City Clerk that the applications
be approved.
Respectfully,
Frank G. Fleetham, Jr.
jr
.1n 1 xpansion of Soil Enginccrring Scrriccs, Inc
MINN FAP01 IS/SF PAUL 6800S. County Rd. 18. P 0. Box 35108. Mpls , Mn 55435 /612-941-5600
NoRIIfFRN MINNESOTA 3219E. 19th Avenue Htlrhtng. Mn 55146 1218 263-8869
Ju UOUAUIL
3-23-76
13FAU11'
ENGINEERING TESTING
March 16, 1976
Rieke, Carroll, Muller, Inc.
P. 0. Box 130
Hopkins, Minnesota 55343
Attention: Mr. Richard Greenlee, P.E.
RE: 71-40
Dear Mr. Greenlee:
J S BRAUN P f Pmvdow
P H ANDERSON Vtce Pros O,rr0000,
C G NRUSE P E Yur Pms &tmee-9
0 R MONAHAN P F On /nip 'feso^o
ADDITIONAL SOIL
INVESTIGATION
Proposed School Road
Bridge
Hutchinson, Minnesota
In accordance with your original authorization letter
dated January 3, 1975, and confirmed by phone recently
after several delays in proceeding with the soil investi-
gation, we have begun preparing for the additional ten
(10) borings resulting in a minimum of two (2) borings
for each pier and abutment on the referenced project.
All borings will be taken deep enough to evaluate several
piling alternatives (approximately 80-100 feet).
As has been discussed, the quality of the ice last winter
and also this winter has not been sufficient to support
our drill rig on the river. Therefore, it is necessary
to rent a barge on which to place our drill rig. Enclosed
is a quotation from Twin City Barge. We estimate approxi-
mately ten (10) days to complete the investigation. There-
fore, the barge rental and mobilization will be approximately
$12,000.
D
Rieke- Carroll 44allcr Associaies In.
Box 1313 Hopkrltls,,, Mam, 5534-3
T—t R"F n7, • F ntindat'r- Fngi e' nnrr " .; 1 -1 1 • 1" 1, 1inr . M'.!� r J it r . , I .
J.
r � nL un1 BU,L•nt r vnq, nrnh
71-40 t-cl, lo, 19`'x) ti
Rieke, Carroll, �%1ullcr, l�iL . Pa 9v
In accordance with our current iee schedule, ue estitnat,
approximately $5,000 for the field work and $2,000 for
lab tests, engineering arialysi; , recommendations, and
report. The total cost of the investigation will then
be approximately $19,000.
We, tentatively, are planning to proceed the first or
second week in April. Kindly advise if there are any
changes in plans for proceeding with the investigation.
Very truly yours,
BRAUN EN%'.;INl.'ERING TESTING, EIC.
Donald R. Monahan, P. E.
Vice President - Testing
DRl /gm
SHIPBUILDING - t,. ASTRUCTION - BARGE REPAIR •- BARGE CLEANING
T'R'IM CITY SUN A! 1-13, K-]ZO..
1303 RED ROCK ROAD - P. 0. BOX 3032 - ST. PAUL, MINN. 55165
TELEPHONE:
1612) 735-5440
Braun Engineering & Testing
6800 South County Road 18
Minneapolis, MN 55343,
Attention: Mr. Paul Anderson
March 15, 1976
0
s Subject: Soil Boring at Hutchinson, MN
Dear Paul:
The following is our proposal to supply labor & equipment to
assist you with soil boring at Hutchinson, MN.
1. Three piece sectional barge 30' x 40' with hydraulic
spuds, 165 H. P workboat, operator & deckhand. Cost -
80.00 per hour S.T.; 95.00 O.T.
2. Mobilization & demobilization. (estimate) Cost -
5,000.00
This proposal is good for 30 days. Terms are net 10 days upon
invoice.
If we can be.of service, call on us.
Sincerely,
TIYT.�T CITY S IPYARD, INC.
na�d S. Sei rd
1 Vice President
it
March 23, 1976
Mayor D. J. Black
and
Hutchinson City Council
Hon. Mayor and Councilmen:
The Hutchinson Area
to designate sin outdoor Area in
Cansul e. Placing of the cansule
TO COUNCIL: 3/23/._
Bicentennial Committee reouests the Council
Libra r,, gnu s re f o r the burying of a Time
will take place sfter Mai* 10.
The Time Cansule. being constructed by students at Hutchinson
Area Vocational -Technical Institute as a project of its Student Senate. �•lill
contain information being compiled by the Hutchinson Business and Professional
"omen's (BP10 Club about local governmental units, organizations and people
of Hutchinson. It also will contain "mini -capsules" which will be offered
for sale to residents of the community who would like to leave a message or
prediction to be opened and read in the future.
The Time Capsule is to bear an inserintion which will include
directions that it be onened in 50 years, re -sealed and opened again .50
years after that.
We reauest also that the city engineering department be authorized
by the Council to assist in planning an encasement for the time capsula and
its underground placement and that the city park and street department be
authorized to assist in the placement.
The capsule will be cylindrical in shape, 12 to 14 inches in
diameter and two feet in length.
Our budget reauest apnroved earlier by the Council included monies
for materials to bu ry the cansule.
The capsule and its contents will be disnlayed during the Ms,r
9 and 10 weekend when the musical -drama nroduction featuring songs of The
Hutchinson Family Singers will be nresented and when a multi -screen nresents-
tior. "The Hutchinson Legacy" will be premiered. Also nlanned for the Sunday
of that weekend is an old-fashioned ice cream social. During the Ice cream
social, persons who have nurchnsed the "mini -capsules" will bring their
miniature message to the display site to deposit them personalty in the
time capsule.
Primary purpose of the "mini -capsules" is to get participation
of neo -,)le of the community, particularly school children who will be here
50 ,years from now to read what they've written, in the historical weekend
program. Proceeds from the sale of the "mini -capsules" (10 cents for
students and 25 cents for adults) will go to the Hutchinson Area Bicentennial
Committee which at a steering committee meeting Friday designated that any
excess of funds resulting from such nro jects during the Bicentennial year
which remain in the committee's treasury at the time it has completed its
work and is to be dissolved will be nresented to the McLeod County Historical
Society for use touiard construction of a museum in Hutchinson.
We will await word on the site for the capsule so plans may
-2 -
proceed for its burying, planned for after the May 9 weekend so residents
can become scouainted with both the capsule and contents.
Sinc el_�=
an Cumming, Chairman
Hutchinson Area Bicentennial Committee
9 k
- FOR YOUR INF% �? d . i fA* I
�_MNAO ? 00 55350
t
O F F I C AT 37 WASHINGTON AVENUE WE`-�_r
M E M O R A N D U M
DATE: March 22, 1976
— — — — — — — — — — — — — —
TO: City Council.
FROM: Rod Keith, Recreation Director
— — — — — — — — — — — — — — — — — — -- --- — — — — — — --
SUBJECT: Up-to-date status report on refinishing of Armory Gym Floor
Preliminary preparation of the Old Armory Gym floor
has been started with eventual resealing of the floor to
occur approximately two weeks from the date of this memo.
All work and expense will be absorbed by Loren's Rollercade
Incorporated in accordance to the signed lease agreement.
A status report will be filed when resealing of the
floor has been completed. Plans have been laid to redo
the floor completely in August.
'C.
FOR YOUR INFORMATION
ITY011, 1AUTCII1 NSON
Jl/(W1V,g0fa 55350
OFFIC AT 31 WASHINGTO V AVENUE WEST
M E M O R A N D U M
DATE: — — March 19, 1976 — — — — —
TO: Mayor and Council
----------------------- --------
FROM: Administrative Assistant
SUBJECT: Appraisals ofMunicipal Pr,Qp�rt=y — — — _ — — — — — — — — —
Mr. Kowalski of Marshall and Stevens Incorporated recently visited my office
and forwarded the enclosed appraisal information. I am not recommending
the proposal but am passing it on to you strictly for information at this
time.
I believe that possibly the City this year should undertake some basic
appraisal work to give some evaluation of the replacement cost of some
of our facilities in case they are damaged in some form of a disaster.
I do not know whether the Council would be interested in doing a study of
all of our facilities or just part of them.
Another option might be to utilize the offer of Howard Madsen that if
the City is willing to extend the contract with Home Insurance Co. for
the full three years, they would provide an appraisal by the Home Insurance
Co. employees. This would not be done by an independent appraisal firm,
which would be a more sound legal basis if such an evaluation was needed
in the future. If the Council'would like to discuss this with any firm
or any other bodies, please notify me and I will be happy to arrange that
on a future agenda.
jr
Warmest egards,
G. Fleetham, Jr.
FOR YOUR INFORMATION
March 12, 1976
Mr. Frank G. Fleetham, Jr.
Clerk -Administrative Assistant
City of Hutchinson
37 Washington Avenue West
Hutchinson, Minnesota 55350
Dear Mr. Fleetham:
3/23/76
Appraisals bl
MARSHALL
AND STEVENS
INCORPORATED
Reference is made to our recent discussion in your office regarding the
proposed appraisal of the Hutchinson city properties.
It is our understanding that this appraisal is to be made for the purpose of
establishing correct insurable values on the Hutchinson city properties with
separate proposals for the appraisal of the Municipal Utilities and the
Hutchinson Municipal Hospital. The appraisal would be a detailed valuation of
all of the structures as well as a detailed inventory and valuation of the
equipment located therein exclusive of stock.
The appraisal of the general city properties would include the following
structures:
I. Bulk Oil Plant
2. Picnic Shelter
3. Street Department Maintenance Garage
4. Street Department Storage Garage
5. Casket Holding Vault
6. Warming House
7. Outdoor Lighting
8. Telephone Office Building
9. License Bureau Office
10. Private Dwelling
11. City Hall Building
12. Library Building
13. Bandstand Building
14. Disposal Plant and Life Station
15. Filtration Plant
16. 4 Pump Houses
17. Bath and Warming House
18. Warming House
19. Water Tank and Tower
20. Water Tower, North
21. Water Tower, South
22. Storage Building
23. Small Pump House
and Addition
930 Plymouth Building, Mirir tenpolis, Minnesota 55402 • (612) 332-2472
Offices Around the World W A unionamerica Company
Page 2
24. Rest Rooms
25. Comfort Station
26. Cemetery Office
27. Cemetery Warehouse
28. Fire Hall
29. Park Maintenance Building
30. Storage Building
31. Private Dwelling
32. Private Garage
33. Liquor Store Building
34. Airport Building (shop and hangar)
35. Airport Building (office and hangar)
36. Airport Building(rotating beacon)
37. Jaycee Park Shelter
38. Old Church
39. Sahr Park
40. Tartan Park
41. Armory
Our fee for the appraisal as outlined above would be in the sum of $6,850.00.
The appraisal of the Hutchinson Municipal Utilities would include the following
buildings:
1. Electric Generating Station
2. Fuel Storage Tanks
3. Switch Gear Building #1
4. Switch Gear Building #2
5. Substation and Interconnection
6. Garage and Warehouse
7. Radio Antenna and Transmitter
8. Office Building
9. Office and Warehouse
10. Office and Warehouse Gas Division
11. Peak Shaving Plant
12. Propane Storage Tank
13. City Gate Check Station
14. Measuring and Regulating Station #1
15. Measuring and Regulating Station #2
16. Miscellaneous Equipment at 3M, Hutchinson Creamery
and General Plant
The fee for the appraisal of the items listed above would be in the sum of
$3,750.00.
The appraisal of the Hutchinson Municipal Hospital property would also include
the Burns Manor Municipal Nursing Home. The fee for the appraisal of the Hospital
and Nursing Home would be allocated as follows:
Municipal Hospital appraisal for Medicare reimbursement
and insurance purposes
$3,450.00
Appraisal for insurance purposes alone $1,800.00
Page 3
Appraisal of the Burns Manor Municipal
Nursing Home for Medicare reimbursement
and insurance placement $3,650.00
Appraisal for insurance placement alone $2,400.00
Field work on the appraisal could start within three weeks of your letter of
authorization.
We appreciate this opportunity to be of service to you and shall await your
decision and reply.
Very truly yours,
MARSHALL and STEVENS
Incorporated
r�
Bennett R. Kowalski, A.S.A.
Vice President
BRK:bp
111!..Ill :iiiiii . , 0
STATE Or" M I N NESOTA
BUREAU OF MEDIATION SERVICES
VETERANS SERVICE BUILDING
SAINT PAUL 55155
"} PHONE 612-296-2525
IN THE MATTER OF:
INVESTIGATION AND CERTIFICATION OF
PUBLIC EMPLOYEES' APPROPRIATE UNIT
AND EXCLUSIVE REPRESENTATIVE:
Hutchinson Police Officers Association,
Hutchinson, Minnesota
-and-
City of Hutchinson, Minnesota
CASE NO. 76 -PR -862-A
DISMISSAL
3,°23,°76
On February 26, 1976, a petition was filed with the
Bureau of Mediation Services, State of Minnesota, by the
Hutchinson Police Officers Association, Hutchinson, Minnesota,
requesting investigation and certification as exclusive
representative of certain employees of the City of Hutchinson.
On March 11, 1976, the Bureau received correspondence
from Neil J. Jensen, Attorney, representing the petitioner,
requesting withdrawal of said petition.
Therefore, as Director of the Bureau of Mediation
Services, State of Minnesota, I hereby dismiss said petition
without prejudice, and the "Cease and Desist" order dated
March 1, 1976 is hereby lifted in its entirety.
CAS: dr
BURS OF MEDIATION SERVICES
S E INNESOTA
CHARLES A. SWANSON, DIRECTOR
cc: Neil J. Jensen
James F. Haasl
City Clerk (2) (Includes Posting)
City Attorney
Chief of Police
S�°I'T o� M. D. Schantzen, Attorney
o Dated at St. Paul, Minnesota,
March 15 1976
NE50
AN EQUAL OPPORTUNITY EMPLOYER -%,`,°1-1
FOR YOUR INFORMATIk .. 3/23/76
March 17, 1976
The library board not on March 17, 1976, with the following members present:
Sally Cone, Ralph Bergstrom, Jay Alrick, Albert Linde, Elaine Clay.
The minutes of the previous meeting Pere read and approved.
0
Circulation statistics for the year 1975 were discussed.
A motion was made by Jay Alrick, seconded by Albert Linde, that the following
names be recommended to the City Council for reappointment to the Library
Board:
Ralph Bergstrom
Sally Cone
Earl Schmitz
Motion carried.
A motion was made by Elaine Clay that the meeting be adjourned.
Sally 06ne, Secretary
TOM HAGEDORN
2ND DISTRICT, MINNESOTA
COMMITTEES:
AGRICULTURE
PUBLIC WORKS AND
TRANSPORTATION
FOR YO''... INFORMATION 3/23/76
WASHINGTON OFFICE:
825 CANNON HOUSE OFFICE 13UILDSNG
WASHINGTON, D.C. 20515
(202) 225-2472
Cor qua of tbt Nniteb Otateo
30ouge of Repreoentatibeg
Na bington, 3B.C. 20515
March 8, 1976
Mr. Frank G. Fleetham, Jr.
City Clerk - Administrative Assistant
City of Hutchinson
37 Washington Avenue West
Hutchinson, Minnesota 55350
Dear Mr. Fle am:1"14
Enclosed for your interest and information is a copy of the
letter which I recently received from the Office of the
Postmaster General concerning the site selection for a new
postal facility in Hutchinson.
As you will note, postal officials carefully reviewed the
proposal submitted to them and felt that there was no justi-
fication for a new facility or the need for expansion of the
present office.
DISTRICT OFFICES:
201 POST OFFICE BUILDING
MANKATO, MINNESOTA 56001
(507) 888-4569
211 SOUTH NEWTON STREET
ALBERT LEA, MINNESOTA 56007
(507) 977-1676
421 EAST FIRST AVENUE
SHAKOPEE, MINNESOTA 55879
(612) 445-7667
I regret that this response is not of a more favorable reply,
however, I do want you to know that it was my pleasure to make
this inquiry for you.
If you feel that I can be of assistance in other matters of
a federally related nature, I hope that you will not hesitate
to get in touch with my office.
Sincerely yours,
Tom Hagedorn
Member of Congress
TH:jb
Enclosure
GEORGE L. BERG, JR.
ADMINISTRATIVE ASSISTANT
41*01191�*�
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M►�R1Q75
RFC WM
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"V�Ics POSTq.
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•rrta*�
OFFICE OF THE POSTMASTER GENERAL
Washington, D C 20260
March 3, 1976
Honorable Tom Hagedorn
House of Representatives
Washington, D. C. 20515
Dear Congressman Hagedorn:
This is in response to your December 19 letter, concerning
site selection for a new postal facility in Hutchinson.
We have delayed responding to your letter pending a report
from the Regional Capital Investment Committee which recently
met to consider this project. The Committee carefully reviewed
the proposal presented to them and after deliberation felt that
there was no justification for a new facility nor is there any
need to enlarge and expand the present office. It was felt
that the present structure which the post office occupies would
be suitable for the next ten years and except for any renova-
tions and modernizations to the interior of the building no
further projects are planned at Hutchinson.
We realize that this decision will be a disappointment to many
of your constituents in the Hutchinson area, however, in light
of the very serious financial problems facing the Postal Ser-
vice, we must consider all measures which would hemi to bring
our costs into better balance with our revenues.
Sincerely,
William Johnstone
Senior Representative
Government Relations Department
Fl Y0UR INFORMATION
CITY OF HUTCHINSON
tfi(AW010 $5350
OifIC[N AT 27 WASHINGTON AVIINU9 WEST
WE• March 10, 1976
• " ------------------------------------------------------
20: Administrative Assistant
Recreation Director
-rrrr-.P--r---------------- ----------------------------
SUBJECT;; Current Condition of CMj'],QQr________________
At the present time the condition of the Old Armory gym floor is
in a deplorable state. Close inspection of the floor reveals that at
least 75 percent of the finish has been worn off, and that bare wood is
exposed. This state of deterioration is the result of the rolling and
wearing action of roller skates.
There are sections of black floor free throw and circle lines that
have been worn -off. In the beginning we -were told that roller skating
would not harm the finish or the floor, and that refinishing would
occur perhaps twice a year. -There are sections where the wood has been
worn thin and in one area it is cracked. The first time we noticed that
the finish was being damaged was on January 26, approximately two weeks
after rollerskating started in the Armory.
The touchy nature occuring during the actual redoing of the floor
may return, and the 'choice of reopening that case is, of course, up
to the council.
RK/m
P.S. You are cordially invited to walk over to the Armory and inspect
the floor at any time.
FOR YOUR .FORMATION
BURLINGTON NORTHERN
INDUSTRIAL DEVELOPMENT AND
PROPERTY MANAGEMENT DEPARTMENT
Mr. Frank G. Fleetham, Jr.
Clerk -Administrative Assistant
City of Hutchinson
37 Washington Avenue Blest
Hutchinson, Minnesota 55350
Dear Mr. Fleetham:
This will acknowledge your letter to
March 1, 1976, concerning the City's
acres of land on the north shore of
Hutchinson, Minnesota.
3/23/76
176 East Fifth Street
St. Paul, Minnesota 55101
Telephone (612) 295-2121
march 17, 1976
G. A. Pentek dated
offer to lease 3.51
the Crow River at
Enclosed is Application for Lease of property at Hutchinson,
Minnesota. Will you please arrange to fill out Items 1
through 12, inclusive, sign the application and forward it
to Mr. E. L. Phillips, Minnesota Division Superintendent,
Burlington Northern Inc., 80 - 44th Avenue N.E., Minneapolis,
Minnesota 55421, for further handling.
If the application is approved by the interested depart-
ments of the Railway Company, we will prepare an indefinite
term lease in favor of the City of Hutchinson for park and
recreational purposes cancellable by either party on 30
days' written notice. The lease will provide for a rental
of $700.00 per annum
for the installation
of a chain link fence
Very truly yours,
plus taxes and assessments and provide
by the City, at its own cost and expense,
to control the leased area.
A. W. Grauel
General Manager Leases
Enc.
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